February 14, 2006 Agenda
ORDERS OF THE DA Y
FOR TUESDA ~ FEBRUARY 14. 2006 - 9:00 A.M.
PAGE # ORDER
1 st Meeting Called to Order
2nd Adoption of Minutes - for the meeting of January 24, 2006
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATION:
9:00 A.M. - Retirement - Nancy Stinson - 33 Years of Service
DELEGATIONS:
9:00 a.m. - Steve Evans, Director of Planning & Economic Development,
Middlesex County, re: The County of Middlesex Economic
Development Experience
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1 ) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1 ) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Ognsideration of By-Laws
14th ADJOURNMENT
5th
2-58 6th
7th
59-64
65-92
8th
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REPORTS OF COUNCIL AND STAFF
February 14.2006
Staff Reports - (ATTACHED)
3 Tree Commissioner - Update on Emerald Ash Borer in Elgin County
Director of Engineering Services and Purchasing Co-Ordinator - Supply and
Installation of Cooling Tower - Administration
Building (to be faxed out on Friday Fax)
Director of Engineering Services and Purchasing Co-Ordinator - Terrace Lodge
Renovations -Installation of Air Handling Units and
Replacement of Roof (to be faxed out on Friday Fax)
5 Director of Engineering Services, Director of Senior Service, TIL and Purchasing
Co-Ordinator - Repairs to Terrace Lodge Pool
7 Manager of Road Infrastructure - Teranet - Ontario Parcel Fabric Mapping
11 Manager of Road Infrastructure - OSTAR - Addendum to the Funding Agreement
14 Director of Information Technologies - Policy 13.10 Revision
22 Director of Senior Services, TIL, ElM, BN and Purchasing Co-Ordinator - Planning
the Redevelopment of Terrace Lodge
24 Director of Senior Services, TIL - Physiotherapy Services - Elgin County Homes
26 Ambulance and Emergency Management Co-Ordinator - Provincial Grant for
Replacement of Ambulance and Medical Diagnostic
Equipment and Ambulance Vehicle Purchase
29 Director of Human Resources - The Ending of Mandatory Retirement
31 Human Resources Coordinator - County of Elgin Health & Safety Policy
34 Director of Library Services - Public Library Service Award 2005
36 Director of Financial Services - 2006 OMPF Funding
37 Director of Financial Services - 2006 Proposed Capital Budget - Note: the entire
Capital Budget has not been included as it will be
presented during Budget deliberations
56 Director of Financial Services - Director of Financial Services Statement on Convention
Expenses
57 Director of Financial Services - Treasurer's Statement of Remuneration and
Expenses - Council
58 Director of Financial Services - Treasurer's Statement on Remuneration and
Expenses - Outside Boards
2
REPORT TO COUNTY COUNCIL
FROM:
Rob Lindsay, Tree Commissioner
DATE:
01 February 2006
SUBJECT: Update on Emerald Ash Borer in Elgin County
INTRODUCTION:
During the summer of 2005 inspectors found the Emerald Ash Borer (EAB) at the service
station on Highway 401 just west of Dutton. Since this time there have been three
meetings and an Open House with the Canadian Food Inspection Agency (CFIA) staff to
discuss the EAB situation in Elgin County.
DISCUSSION:
An Open House was held on January 25th in Dutton where approximately 200 people
attended to find out more about the EAB. The attached maps were on display outlining the
current Regulated area within Elgin County.
During the Open House landowners posed questions regarding the Woodlands
Conservation By-Law and what they could do with the Ash trees in woodlots. Any
questions regarding the movement of Ash material or firewood is always referred to the
CFIA staff by the Tree Commissioner, as the Agency is taking the lead.
The CFIA continues to survey woodlots within Elgin County and have not found any other
infected sites. An investigation by CFIA has revealed that EAB may have been
......... ... established atthe site for as long as five years and is separate from established
populations in Chatham-Kent and Essex. Upon the detection of EAB, a five kilometre
quarantine zone was issued around the infested sites in Elgin County at Dutton. This
quarantine will remain in place indefinitely. Movement of Ash materials and firewood
within and from these areas is regulated, in order to slow the spread of the pest.
No Decision has been made with respect to mitigation actions and research reports. The
CFIA is working with its partners to develop future strategies for the Dutton site to slow the
spread of the EAB.
One of the best ways to slow the spread of EAB is to not move firewood and Ash materials
out of the quarantine areas.
2
RECOMMENDATION:
THAT this report be received and filed for information purposes.
Respectfully Submitted
~~-
Rob Lindsay
Tree Commissioner
Mark McDo
Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Jim Carter, Manager, Corporate Facilities
Sonia Beavers, Purchasing Co-Ordinator
DATE: February 9, 2006
SUBJECT: Supply and Installation of Cooling Tower - Administration Building
Introduction
As part of the Capital Budget, Requests for Quotations were issued as per the County's
Purchasing Policy and sealed bids were received until Thursday, February 9, 2006 for
the removal of the used cooling tower and the supply and installation of one new
unused cooling tower for the County Administration building.
Discussion / Conclusion
Formal quotations were retained and bids were received as follows:
Com an
Climate Control
Dordan Mechanical
Seawa Mechanical
Bid
Climate Control submitted the lowest bid for the removal of the used cooling tower and
the supply and installation of one new cooling tower for the County Administration
building at a total price of $ 88,160 (including taxes). The Bid includes labour, material
and equipment required to complete the project as specified in the Quotation
Document.
A total of $110,000 has been allocated for this project. The total project cost will be
$ 88,160 therefore the project is within budget.
Recommendation
THAT Climate Control be selected for the removal of the used cooling tower and the
supply and installation of one new cooling tower for the County Administration building
at the quoted price of $ 88,160 (including taxes).
2
a er
er, Co acilities
~. CL ~~A...l)~./l
Sonia Beavers
Purchasing Co-Ordinator
fJ (]/( ~
3
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Sonia Beavers, Purchasing Co-Ordinator
DATE: February 9, 2006
SUBJECT: Terrace Lodge Renovations - Installation of Air Handling Units and
Replacement of Roof
Introduction
As part of the Capital Budget, Requests for Tenders were issued as per the County's
Purchasing Policy and sealed bids were received until Thursday, February 9, 2006 for
the installation of two air handling units and for the replacement of the roof for the
north and south wings only at Terrace Lodge.
Discussion / Conclusion
Formal Tenders were obtained and bids were received as follows:
Com an
Graceview Enter rises
Climate Control
Graceview Enterprises submitted the lowest bid for the mechanical upgrades for the
north and south wings at Terrace Lodge at a total price of $ 160,000 (excluding taxes).
Graceview Enterprises included a letter with their submission requesting that the County
alter the liquidated damages clause. Since Graceview Enterprises does not comply with
the Tender requirements, the bid should be received as non-compliant. Therefore the
second lowest bid of $229,719 received by Climate Control would be viewed as the
lowest and only bid received for this project.
A total of $240,000 has been allocated for this project. The two air handling units were
purchased from Engineer Air at a total cost of $ 93,000 (excluding taxes). The total
project cost, including the purchase of two air handling units, and consulting services
will be approximately $328,000 therefore a shortfall of approximately $88,000. Staff
recommend that both tenders be rejected and that the County acts as the contractor.
The rationale for the recommendation is that the County be the contractor, therefore
realizing potential savings of 10 percent or $23,000. Staff will obtain quotes all in
accordance with the Procurement Policy.
4
In order to meet the completion date the project should proceed as scheduled. Staff
will adhere to the procurement policy and obtain quotes if necessary. Once the project
is completed, staff will prepare an information report to Council outlining the total cost
of the project.
Recommendation
THAT, Council approves that staff proceed with the installation of the air handling units
and replacement of the roof for the north and south wings at Terrace Lodge, and;
THAT, staff assume the role of contractor and adhere to the procurement policy, and;
THAT, an information report be submitted to Council upon completion of the project.
Cia on atters
Director, Engineering Services
~Glvc...~ ~.urlh
. onia Beavers
Purchasing Co-Ordinator
r
J
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director, Engineering Services
Rhonda L. Roberts, Director, Terrace Lodge
Sonia Beavers, Purchasing Co-Ordinator
DATE: February 1, 2006
SUBJECT: Repairs to Terrace Lodge Pool
Introduction:
The Terrace Lodge Pool requires repair work and therefore the pool has been closed
since January 15, 2006. An estimate for the required repairs has been obtained.
Approval from Council is necessary before work can begin to repair the pool.
Discussion:
Repairs to the pool will require the supply and installation of new piping, one new
skimmer, supply and install levelor automatic level control system as per code, and
repair to the deck where new piping is installed.
The pool at Terrace Lodge is of value to the residents as well as community partners.
Currently there are nine residents that use the pool for therapeutic reasons. We have
had a long standing agreement with the YWCA for pool usage for a variety of
community swim programs. The Y uses the pool Tuesday to Friday - 2 - 3 sessions in
a day plus a Saturday morning session. The only pool available to the community for
such programs is at Terrace Lodge.
Staff recommend that the full scope of repair work be completed as soon as possible so
that the programs can resume forthe residents and the public. Council approval of the
projects and its' costs is required before written quotes will be obtained and the work
begins. Staff will accept the lowest bidder for the project.
In 2003, extensive repairs to the pool were required. County Council identified the
need to keep the pool at Terrace Lodge operational. As a result of the April 11, 2003
County Council Meeting, Council directed staff to repair the Terrace Lodge pool so it
could remain open. The repairs to the pool at that time was approximately $22,000.
Conclusion:
County Council is being asked for approval in order that staff will obtain written
quotations for the repairs to the pool at Terrace Lodge. Staff estimate that the
complete project will cost $30,000 at the upset limit.
Recommendation:
THAT the report, "Repairs to Terrace Lodge Pool", be approved, repairs to the pool be
completed as outlined at the upset cost of $30,000, inclusive of taxes; and
THAT $30,000 be allocated to the 2006 capital budget to cover the costs of the repairs.
:m;r~~mitted
Clayton Watters
Director, Eng~ering Services
cJk~\~) . ~)l~~
Rhonda L. Roberts
Director, Terrace Lodge
~b,~
, Sonia Beavers
Purchasing Co-Ordinator
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Road Infrastructure
DATE: 31 January 2006
SUBJECT: Teranet - Ontario Parcel Fabric Mapping
INTRODUCTION
Our municipal administrators have expressed interest in obtaining Ontario parcel fabric data
through Teranet Enerprises Inc. who is responsible for maintaining and distributing the
Ontario Parcel database.
To reduce costs for our municipalities, the County could obtain the data for use by all of
our lower tiers at no additional cost. Four of our lower tier municipalities already have
agreements in place with MPAC for viewing the data and simple amendments would only
be required for them to be licensed to the data.
The County does not have the expertise or resources to receive, manipulate and distribute
the data. The Central Elgin Planning office already provides this service to other Elgin
municipalities, therefore, they would be the best positioned to provide this service.
DISCUSSION:
The lower tier administrators have expressed interest in obtaining electronic property
..information... withintheiLmunicipalities....m Among.. otheLthings, the.. Ontario Parcel data. has
applications in property assessment and taxation, land registration, land use planning, land
management and business planning.
Individual municipalities would need to pay between $2,000 - $2,500 annually to obtain this
data. The County of Elgin, being the upper tier municipality, can obtain this data for use
across the entire County for $2,900 annually, and every lower tier municipality could be
licensed to the data at no additional cost. It is therefore, most cost effective for the County
to obtain the parcel data from Teranet and share this information with our lower tier
partners.
Aylmer, Bayham, DuttonjDunwich and Southwold already have licensed the data from
MPAC, choosing thus far just to access the data through MPAC's GIS Viewer. Simple
-amendments to existing agreements would only be required for these municipalities to be
licensed to the data. The other municipalities would enter into similar licensing agreements
with MPAC before they could obtain the data.
DISCUSSION (continued):
The County does not have the expertise nor resources to receive, manipulate and distribute
this data. Also, the raw base data is not as useful alone without being tied to other
applications (a user-friendly interface, mapping applications, aerial photography, etc.).
Furthermore, the Central Elgin Planning office currently provides a service to a couple of
Elgin municipalities to receive, store, update and make available (through the Elgin internet
portal) a mapping application (C-Map) for easy access and use. On its own, the County
sees little to no use for this data since planning and taxation matters do not lie with the
County, however, if tied to other mapping applications, the County would realise a value
with this information for capital planning and asset management.
Therefore after discussions and a meeting with Teranet and the Central Elgin Planning
office staff, a proposed solution and business plan has been agreed upon.
With County Council's consent, the following actions are proposed to benefit all
stakeholders.
1. The County would obtain the parcel fabric information from Teranet. The data is
obtained through a Licensing agreement with TeranetjMPAC and a 5-year contract, at
$2,900 annually to provide the data and quarterly updates.
2. Each lower tier municipality would then enter into licensing agreements with
TeranetjMPAC so that they could obtain and use the data for municipal business.
Conservation Authorities may also be licensed to the data if they so wished to be.
3. The County would then enter into a Service Provider Agreement with the Central Elgin
Planning Board. As the service provider, Central Elgin Planning would receive the data
and updates on the County's behalf, store the data and make the data available to all
stakeholders through their existing C-map application on the internet.
If approved by County Council, the following step would be to initiate a formal request to
.... theCentral.Elgin...Planning...Board.. to become the . hostandserviceprovider.mThe planning
office currently provides similar services to some of the municipalities, therefore, a
continuation of these services to our other member municipalities appears to be a fit and
planning office staff do not believe that providing the additional data within their current
applications to be onerous.
Roles and expectations should be clearly understood. The County's role in the process is to
be the primary licensor of the data from Teranet, and to pay the annual fee of $2,900 for a
5-year commitment.
The lower tier municipalities wishing to obtain the data must either amend existing
agreements with MPAC or enter into new ones.
DISCUSSION (continued):
The role of the Central Elgin Planning office would be to receive the data sets directly from
Teranet, house this data and make it available within their current web-based mapping
application, C-map. The planning office will not be responsible for correcting the data or to
provide any other added value services. If any municipality wishes to have additional
functionality with the data in which Central Elgin planning could assist, that municipality
would have to negotiate that additional service with Central Elgin planning directly.
All parties agree that the parcel fabric is not 100% accurate. Some manipulation and
editing of the data is required if it is expected to be 100% accurate and if it is used for
municipal business. The inaccuracies are apparent and evident once aerial photography is
overlaid upon the parcels. For general information and illustrative purposes, the data is
sufficient. Municipalities may correct the data themselves. Conversely, the Central Elgin
planning office may be willing to correct the data for a municipality, however, as stated
previously, this would be an additional value added service and would have to be directly
negotiated with the planning office.
It is also understood that most if not all of the lower tier municipalities have arranged to
obtain up to date aerial photography of their areas. Once completed (anticipated to be
summer of 2007), this data would also be stored and made available on the C-map
application furthering the functionality of the parcel data for the County and those
municipalities who do not currently have digital mapping.
CONCLUSION:
The lower tier administrators have expressed interest in having the County obtain digital
property data for Elgin County. Individually, this data would cost each municipality
approximately $2,500 annually. The data is available for the entire County at a cost of
$2;900 annually fora 5..yearcommitment with Teranet Enterprises, the distributor of the
data for MPAC. As the upper tier, the County would make this data available to all of the
lower tiers at no additional cost.
After discussions With Teranet and the Central Elgin Planning office staff and for the benefit
of all stakeholders, it is proposed that the County would obtain this data and the planning
office would make it available on their existing web based mapping application, C-map.
If approved, the first step would be to initiate a formal request to the Central Elgin Planning
Board for their participation. From there, licensing agreements would be prepared and
executed.
Once municipalities obtain aerial photography, it is envisioned that all of this data would
reside within the C-map web application to increase the data's value and functionality for all
stakeholders including the public.
RECOMMENDATION:
THAT the County of Elgin make a written request to the Central Elgin Planning Board for
their consent to participate in receiving, storing and making available on their web based
mapping application (C-map) property parcel data for all of Elgin County, with the
understanding that all value added services will be the lower tier's responsibility, and;
THAT the County of Elgin enter into a License agreement with Teranet Enterprises to obtain
digital Ontario Parcel data for a 5 year term at an annual cost of $2,900.
RESPECT FULL Y SUBMITTED
APPROVED FOR SUBMISSION
~
Peter Dutchak
Manager of Road Infrastructure
{ft',ijtJrs
Clayton Watters
Director of Engineering
///11,
Mark McDona
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Peter Dutchak, Manager of Road Infrastructure
DATE:
02 February 2006
SUBJECT: OSTAR - Addendum to the Funding Agreement
INTRODUCTION
The County was successful in receiving funds through the OST AR program to replace the
Edison Bridge Deck in Vienna in 2003.
Upon project completion and after an audit of the project file, it was found that the County
qualified for additional funds.
DISCUSSION I CONCLUSION:
The County completed the replacement of the Edison Bridge Deck in Vienna in 2003 through
the Ontario Small Town and Rural (OSTAR) Development Infrastructure initiative.
When the project was complete the Ministry of Agriculture, Food and Rural Affairs audited the
file and it was determined that the County of Elgin qualified for $202,356 in additional funding.
Staff recommends that these funds be placed within the Capital Account. Staff will
recommend a utilisation of these funds later in 2006.
In order to receive the funding, a resolution must be passed designating signing officers for
. the County and authorisirig the execution of the Addendum to the Funding Agreement.
As a result of the additional funds and because the County has exceeded the $500,000
funding threshold, a permanent bronze plaque in recognition of the project and the OSTAR
initiative must be installed at the bridge site. Attached to this report is an illustration of the
plaque. The bridge's name was originally proposed by the Honourable Steve Peters, MPP,
and has been endorsed through resolution by the Municipality of Bayham.
RECOMMENDATION:
THAT the Warden and the Chief Administrative Officer be authorised and directed to execute
the Addendum to the OSTAR Funding Agreement, File No. 6092, and;
THAT the $202,356 in additional funding be placed within the Capital account, and;
THAT the costs to manufacture and install the recognition plaque be allocated from the
Capital account.
APPROVED FOR SUBMISSION
Pete chak
Manager of Road Infrastructure
iJ1k)~~
Clayton Watters
Director of Engineering
REPORT TO COUNTY COUNCIL
FROM:
Allan Reitsma
Director of Information Technologies
DATE:
February 14, 2006
SUBJECT:
Policy 13.10 Revision
INTRODUCTION:
Policy 13.10 Acceptable Use Policy For Computer Equipment, Software, Internet
Access and Internet E-mail needs to be revised to match changes in the
County's network environment.
DISCUSSION:
Policy 13.10 defines the acceptable use policy for computer equipment, software,
Internet access and Internet e-mail. Changes in the County's network
environment means that several clauses in the policy no longer apply.
All computers and users are now required to log in via a Microsoft Active
Directory. Because of this users are forced to change their password at regular
intervals. Therefore the clause stating that users should ensure that their
password is changed regularly can be removed.
With the implementation of Symantec Enterprise Antivirus software all data
written to media is automatically scanned for viruses. Users do not have the
...... .....abilitytocircumventmediascans..Theenterpriseantivirussoftware.ensuresthat.......
the scanning software is updated daily. Therefore the clause pertaining to virus
scanning software can be removed.
CONCLUSION:
Changes in the County's network have rendered two clauses in Policy 13.10
irrelevant. The clause requiring users to change password can be changed. As
well, the clause pertaining to virus scanning can be removed. A copy of the
revised policy is attached.
RECOMMENDATION:
THAT policy 13.10 of the HR manual be amended to:
. Remove "is changed regularly and" from the Usage section of the
policy and
. The clause requiring users ensure that their computer's virus
scanning is current and that users be obliged to scan and clean
viruses be removed.
Respectfully Submitted
Approved for Submission
tl2~
Allan Reifsma
Director of Information Technologies
County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Code - A
Policy Number: 13.10
Date Approved: July 24/01
Page 1 of 7
Date Last Revision: Oct. 19/04
POLICY STATEMENT AND PURPOSE
The County of Elgin provides employees, elected officials, and other organizations and
individuals with access to computer and network services including internet use and
email for business purposes.
Access to the Internet enables authorized users to research and obtain information
relevant to County business; and to provide information to residents, potential residents,
businesses and business prospects of the County of Elgin.
This Policy outlines the County's expectations regarding computer usage and sets clear
parameters for authorized users to ensure clarity surrounding the use of this corporate
resource.
Authorized users are expected to practice good judgment and to demonstrate a sense
of responsibility and consideration of others, when using the County's network and
services. All work undertaken shall be performed in an ethical and lawful manner,
demonstrating integrity and professionalism by all users.
SCOPE
This policy applies to all authorized users of the County's computer and network
services, including but not limited to: County employees and elected officials, (including
temporary and contract employees, volunteers, students and interns) and other
authorized organizations or individuals.
ACCESS
All authorized users have access to the County's network, including internet access and
email.
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I Technologyl13.10 - Acceptable Use
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County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Code - A
Policy Number: 13.10
Date Approved: July 24/01
Page 2 of 7
Date Last Revision: Oct. 19/04
Privacy
The County of Elgin respects the privacy of employees. However, any electronic record
created on a County computer or sent through the County network is considered to be
the property of the County of Elgin.
USAGE
The primary use of the County's computer and network services is for business
purposes. Limited, occasional or incidental use of the County's network for personal
activities are acceptable, provided the privilege is not abused.
Authorized users shall conduct email messaging in the same manner as they would
other business correspondence, being mindful of the fact that em ail transmissions over
the Internet are not secure and may be intercepted, and that email is subject to the
provisions of The Municipal Freedom of Information and Privacy Act. Authorized users
are responsible for all email sent from their individual user name, and should take
appropriate precautions to ensure that their password..i~ _ns>! ~!19r~d_ \,VitbClflY9!l~,- ~~~e..Rt .' ... .{ Deleted: is changed regularly and]
within the terms of this policy.
The following restrictions apply:
. No information should be distributed on the Internet, which would not be
distributed under the County's letterhead or logo. Material which is viewed,
copied, downloaded or saved should be primarily related to County business.
.. .. ..(Refer.toauditing.sectionofthispolicy)
. Authorized users shall not install or run security programs or utilities which reveal
weaknesses in the security of a system, whether internal or external to the
County's network. Users shall not, in any way, attempt to access unauthorized/
confidential information to which they have not been previously granted access.
Deleted: J:\CommonlHuman
" ResourcesIHR Policy Manual\Current
,. Policy Manual\Section 13 - Infonnation
Technology\13.lO - Acceptable Use
Policy for Computer Equipment,
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mail.doc
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County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Code - A
Policy Number: 13.10
Date Approved: July 24/01
Page 3 of 7
Date Last Revision: Oct. 19/04
. Information which would not be distributed to members of the public such as draft
reports, confidential information or information which is restricted under the
Municipal Freedom of Information and Personal Privacy Act, etc., may not be
entered on the Internet or sent by email unless it is properly protected, and its
distribution has been properly authorized.
. Employees must comply with copyright and licensing restrictions on any
information which has been downloaded.. .... ... ... ... ._. ...
. Any acquisition of goods or services must be in accordance with the County's
Purchasing By-law. Authorized users may not offer goods or services over the
Internet on the County's network for personal use, nor may they send "for sale or
wanted to buy" messages on the Internet or by email.
. Authorized users must abide by vendor license agreements. Use of applications
andlor data is subject to the license agreement and may not be reproduced in
any form without permission from the Vendor.
. Data originating on the County network is owned by the County and may not be
distributed outside the County without proper authorization from the owner or
custodian of the data.
IT... ... ... ... ... .. ... .. ... .. ... .. _ _ ... ... ... ... .. _ _ _ _ _ .. _ _ _ _ _ .. ...
Acceptable and appropriate Internet and email use includes but is not limited to:
1. Participating in professional, job-related research
2. Distributing work-related correspondence, minutes, agendas, reports, etc.
3. Communicating with staff, official bodies and vendors.
4. Responding to public inquiries.
5. Accessing job-related distance learning opportunities.
6; Creating job-related information resources;
7. Participating in job-related list serves or mailing lists.
8. Communicating with staff, elected officials, and appropriate outside bodies such
as other levels of government, businesses, County partners, citizen groups and
residents.
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-..-..----------.---,
Deleted: <#>Authorized users are
obliged to ensure that their
computers' virus scanning software is
current Users are obliged to scan
and clean viruses contained in all
downloaded files and disks
introduced to their computer. This
applies to computers connected to
the network in all County facilities and
to computers used for authorized
dialup or other external network
access to the County network.1[
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ResourceslHR Policy ManuallCurrent
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Technologyl13.l0 - Acceptable Use
Policy for Computer Equipment,
Software, Internet Access and Internet E-
mail.doc
County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Policy Number: 13.10
Code - A
Date Approved: July 24/01
Page 4 of 7
Date Last Revision: Oct. 19/04
Unacceptable and inappropriate Internet and emaH use includes, but is not limited
to the following list. The only exception is in performance of work related matters
as approved by Directors or their designates.
1. Participating in Internet Chat groups, or list serves that are not work related.
2. Accessing sites or transmitting material which violates any Canadian federal or
provincial law or County by-law or directive, such as defamatory, discriminatory
or obscene material, and sites or tools dedicated to computer/network hacking,
or sites which in the opinion of management are inappropriate.
3. Accessing, displaying or storing (on the County's network) fraudulent, harassing
or obscene email messages; or email messages, graphics or images which are
offensive and conducive to a poisoned work environment. *
4. Storing games, game-related data, or personal web site material on any network
5. Installation and use of software and applications banned by Information
Technology, including but not limited to: Kaza, Morpheus LimeWire, Donkey
2000, Bear Share, Gnutella, Nutella, iMesh, Blubster. Instant Messaging
applications - AIM (AOL Instant Messenger), ICa, NET, MSN or Windows
Messenger, Yahoo Messenger Services.
6. Downloading or storing MP3 files.
7. Sending chain letters and sending junk mail (spamming) or broadcast
transmissions (Le.) sending a single message to a large number or individual
email addresses.
8. Using Internet web-based email systems such as Hotmail, Yahoo, etc. from
within the County's network.
9. Sending anonymous messages or accessing the Internet under another person's
networkJdentification.. without .such.person'spermission.
10. Allowing others who are not authorized users to access and utilize County
equipment or software.
11. Sharing County account or passwords with any other person (including family
members), except as authorized in writing by Directors.
12. Making unauthorized copies of copyrighted software. It is the responsibility of
individual departments to ensure they obtain the appropriate software licensing
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" Resonrces\HR Policy Manual\Cnrrent
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County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Code - A
Policy Number: 13.10
Date Approved: July 24/01
Page 5 of 7
Date Last Revision: Oct. 19/04
and the responsibility of authorized users to obtain appropriate licensing for
home units.
13. Changing the configuration of County computers through the use of unauthorized
boot disks, circumventing County computer security measures, attempting to
gain access to a County system for which proper authorization has not been
given or probing the security at any computer site, internal or external to the
County.
14. Authorized users not logging off their computers at the end of each day or when
leaving the workplace for any extended period.
* Inadvertently accessing an inappropriate site or receiving an email with an
unacceptable attachment, will not be considered a violation of this policy. Printing,
saving or forwarding inappropriate material (except as properly authorized) shall be
considered a violation of this policy.
DEFINITIONS
Access: gaining entry to a network provided by the County to its employees and other
authorized users, on or outside County premises, including telework situations and
where employees or authorized users are using the network for business purposes or
for personal use in accordance with the provisions of this policy on their own time.
Authorized Users: Persons using a computer or computer account in order to perform
work in support of County business.
Boot disks: Diskettes used to load a computer's operating system, or "boot up" the
computer.
. ~... ~Data:AnyJQrmalized....representationofJacts,cQnceptsoL .instructionssuitable. for
communication, interpretation or processing by a person or by automatic means.
Instant Messaging: an internet communications service used to send and deliver
messages and content immediately. To use the service, users must be logged on to the
server that hosts the instant messaging service, e.g. private chat room
Internet: The internet is a world-wide collection of networks which is linked through a
common communications protocol and which collection of networks is used as a
common basis for communications for all types of applications. Use of the
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I
I
I
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/ ResourceslHR Policy Manual\Current
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Technology\13.l0 -Acceptable Use
Policy for Computer Equipment,
Software, Internet Access and Internet E-
mail.doc
County of Elgin
Section: 13
Human Resources Policy Manual
Subject: Acceptable Use Policy
For Computer Equipment,
Software, Internet Access
and Internet E-mail
Code - A
Policy Number: 13.10
Date Approved: July 24/01
Page 6 of 7
Date Last Revision: Oct. 19/04
Internet specifically includes access to the World Wide Web 0NWW).
List serves: An automated mailing list distribution system that allows users to add or
delete themselves from mailing lists without human intervention.
Network: computers and computer systems which can communicate with each other
and without restricting the generality of the foregoing, including the internet, networks
internal to an institution, as well as closed networks external to an institution.
Telework: Work involving paid staff, undertaken away from the normal place of work,
often known as working from home or telecommuting.
Vendor License Agreement: Contract or other document delineating the terms of the
software or data use arrangements with the seller/manufacturer.
RELEVANT LEGISLATION:
The Municipal Freedom of Information and Protection of Privacy Act:
The Purchasing By-law of the County of Elgin
The Ontario Human Rights Code
The Copyright Act
The Criminal Code of Canada
ADMINISTRATION:
This policy is administered by the Information Technology Department
AUDITING: All Authorized Users should be aware that the County's network creates
records of every Internet site visited and every message sent by email. If abuse of the
. ...County'ssystem,oL.. contravention..otthispolicyissuspected,.. Directorsoctheir
designates may request an audit of the Authorized user's operation of the system.
COMPLIANCE: Failure to comply with this policy may result in appropriate discipline
measures up to and including dismissal.
CONTACT: For more information or procedures, contact Information Technology
Department.
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Policy for Computer Equipment,
Software, Internet Access and Internet E-
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REPORT TO COUNTY COUNCIL
FROM:
Rhonda L. Roberts, Director of Senior Services - Terrace Lodge
DATE:
January 31,2006
SUBJECT: Planning for the Redevelopment of Terrace Lodge
Introduction:
The purpose of this report is to generate discussion on the future redevelopment of
Terrace Lodge. The structure of the building is very solid but the mechanical and electrical
systems are operating past their life cycle. In addition, Ministry standards and the care
requirements of our Residents have changed since the building was first constructed more
than 30 years ago. Major work will be required in the future and planning options should
be considered soon.
Discussion:
The existing site is large enough to accommodate the creation of a new long-term care
facility. A new facility, while preferred, will also be costly. In today's dollars, the budget for
a 100-bed home will be in the range of $12 to $15 Million. Once a new home is built, the
present Terrace Lodge could be renovated for other purposes such as a senior citizen
complex. A major concern of any rebuild is providing minimal disruption to current
Residents and the creation of a new structure would mean that Residents would remain in
. ...theHomeuntiIJhenewonewas buHt.....Councilshould giyeSorne..thOl.JghtanddirE3ctiQnJo
setting aside capital dollars for a complete rebuild in the future.
Another option is to phase- in the redevelopment of Terrace Lodge. For example, Terrace
Lodge could be rebuilt one wing at a time over a number of years thereby spreading out
the costs in more manageable portions. It may be possible to finance such a venture
using our existing reserve for financing (currently $1.3 is used annually to finance capital
projects such as the Health Unit purchase, the two new ambulance stations and the new
Elgin Manor). Perhaps these debts could be repaid over a longer amortization period to
help finance the addition of a new wing, thereby avoiding a direct increase in the capital
financing portion of the County levy. Furthermore, the vacated space could be renovated
for other purposes and actually generate revenue to help offset costs of the new
development.
The downside to this approach is that construction costs tend to rise the longer the project
is carried out and a phased-in strategy will cost more than a wholesale redevelopment in
the long run.
Nevertheless, the gradual approach has merit. It probably could be financed using existing
resources; it allows Residents to remain in the facility while a new wing is created;
financially it may be more manageable than a complete rebuild using an aggressive
building schedule; it would allow for a change of use of the vacated space that may
generate revenue without major renovations (Ministry standards for long term care facilities
would not apply to a senior citizen complex). Staff would appreciate Council's feedback on
this option.
A third option is to try and adapt the existing structure to meet resident needs. This is very
problematic, especially when major mechanical, electrical and structural changes are
required. We cannot relocate Residents while construction is being undertaken, as there
is no place for them to go within the existing building. Significant room upgrades would be
required to meet current Ministry building standards such as wider doorways and enlarged
and accessible washrooms but these renovations would require displacing Residents. The
building is currently classified as a "C" facility meaning it does not qualify for Ministry
capital financing. However, if that classification changes and Terrace Lodge becomes
eligible for financial assistance, Council may wish to develop a building design concept
and a financial plan in anticipation.
Conclusion:
The future redevelopment of Terrace Lodge is in the offing. Council should give some
consideration to a plan that would address Resident needs in the future. It may be prudent
to commence planning today and begin contributing to a reserve to avoid large one-time
costs in the future.
Recommendation:
IHATCQuOCiLprQyide feedback anddirection.Iegardin9.it$ vi$ion .fQr theJLJture
redevelopment of Terrace Lodge.
Respectfully Submitted
Approved for Submission
Ll:AJAAJo~r/s
Rhonda L. Roberts
Director of Senior Services, Terrace Lodge
REPORT TO COUNTY COUNCIL
FROM: Rhonda Roberts - Director, Terrace Lodge
Melissa Lewis - Director, Elgin Manor
Pat Vandevenne - Director, Bobier Villa
Sonia Beavers, Purchasing Co-Ordinator
DATE: February 1, 2006
SUBJECT: Physiotherapy Services - Elgin County Homes
Introduction
Requests for Proposals for Physiotherapy Services for the Elgin County Homes were
issued as per the County's Purchasing Policy. Proposals were received until Friday, Jan.
27, 2006.
Discussion / Conclusion
Three companies responded to the proposal, Active Health Management Inc., Beernaert
Services Inc., Lifemark Health Management Ine. The three proposals were reviewed
and evaluated based on service provided to the residents as required by the Ministry of
Health and Long Term Care, knowledge and experience in Long Term Care compliance
standards, and established quality assurance program. The evaluation committee
reviewed and scored the proposals. The committee members identified that Lifemark
Health Management Inc. provided the highest rating as indicated by the evaluation
process.
The Physiotherapy Services program is fully funded by the Ministry of Health and Long
Term Care.
Recommendation
THAT Lifemark Health Management Inc. be selected to provide Physiotherapy Services
for the Elgin County Homes for a two year term with the option to renew for one
additional year; and,
THAT the Warden and Chief Administrative Officer be authorized to enter into an
agreement with Lifemark Health Management Ine. and The Ministry of Health and Long
Term Care for the provision of Physiotherapy Services for the County of Elgin Homes.
Respectfully Submitted,
j 1\;1 j/\_~ JAJ!~ FHL
Lfl l/11[}1[J41 ~(5;(J( U( OJ) 'f;;
Rhonda Roberts
Director, Terrace Lodge
~/~~-----
Melissa Lewis
Director, Elgin Manor
~ L)o/7'1 d u --'-< q-> ~-<..J
\ Pat Vandevenne
Director, Bobier Villa
>===~C(L ~ -c9 A>-I2 ~
- Sonia Beavers
Purchasing Co-Ordinator
4 I'~R <
Mark G. M onald
Chief Adm nistrative Officer
REPORT TO COUNTY COUNCIL
FROM: Larysa Andrusiak, Ambulance and Emergency Management Coordinator
DATE: January 31, 2006
SUBJECT: Provincial Grant for Replacement of Ambulance and Medical Diagnostic
Equipment and Ambulance Vehicle Purchase
INTRODUCTION:
On January 26th, 2006 the County received correspondence from the Ministry of Health of
eligibility to receive the above grant in the amount of $100,707 with accompanying
application documents.
This is for eligible replacement ambulances, patient diagnostic and treatment equipment
that is acquired by the organization between April 1, 2005 and March 31,2006.
DISCUSSION:
Staff met with Elgin-St. Thomas EMS management staff and Thames EMS to determine
the service needs.
It was determined that 10 stair chairs (used to carry patients down stairs or hard to exit
spaces) were required to replace the existing 1985-8 original issue models. Advances
have been made in this equipment which allows rolling down stairs which would alleviate
potential back strain of the existing carry down models.
It was determined that 3 additional Ferno Pro-Flex 35-P stretchers with IV Poles were
. . . ...re.quir:edtoprovideoneineachambulancevehicleallowing one spare.
These two purchases account for approximately $43,000 not including tax.
As Council is aware, the intent is to purchase two new replacement ambulances this year
in accordance with the Ministry Ambulance Replacement Schedule. We will be replacing a
1998 vehicle and a 2000 re-mounted vehicle. Both vehicles have fulfilled Ministry
requirements and are scheduled for replacement due to wear and tear and mileage.
Staff have queried both ambulance vehicle manufacturers, Crestline and Demers, as to
the availability of any clear out models which would provide the lowest purchase price
option. Neither manufacturer has any clear out models available.
Staff then proceeded to request vehicle quotes from the two ambulance vehicle
manufacturers. In comparing vehicle prices and options, staff have determined that the
best cost saving and quality option is the purchase of two 2006 GM Chev Gas ambulance
vehicles.
In cOfTlparingprices, the Forejdiesal came in at $99,934 versus the gas vehicle at $92,643
not il1cludil1gtaxes, a savings of $7,29fper vehicle.
Gas ambulance vehicles have been in use in Toronto for approximately 18 months and in
a neighboring county for 8 months. The assessment is that the gas vehicle is more quiet
than the diesal, has more pick up and go and crews report liking the vehicle. . In addition,
purchasing a gas vehicle avoids the diesal emission and cetane diesal smell issues.
From a maintenance cost perspective, to change the oil filters costs approximately $80 for
the diesal and $1 0 for the gas; an A inspection for a diesal runs between$15Q -$170 and
for a gas about $50; an analysis of fuel costs, at a time when gas prices have been high,
indicated that driving 30,000 kms, diesal fuel costs were $3700 and $4300 for gas; for
those same kilometers 5A inspections would have been done with a savings of at least
$100 per inspection and the less expensive oil filter costs made up for the increased fuel
costs.
Forthereasons listed above many more municipalities are now ordering the gas vehicles.
Crestline is currently the. only vendor offering the. gas vehicle option. In speaking with
Crestline, staff has learned that Elgin County would be able to purchase the two vehicle
chassis at $30,954 not including taxes and take ownership by March 31 ,2006which fulfills
the criteria for the Ministry grant refered to above.
Staff have spoken with Ministry staff who indicated that the above proposal fulfills the
requirements for the grant funding.
With the vehicle chassis, invoices for replacement ambulal1cesand equipment would total
approximately $105,000 enabling the Countytoreceivethefull eligible grant amount.
CONCLUSION:
. ... .Th~Cbl.lnty(~ceiv~dnbtice bfR~plc:lceh1~nt()fAh1bl.llc:lnc~c:lndMedicaIDiagnostic...
Equipment. Grant eligibility of .$100,707. . Invoices will be required for applicable. items
purchased between April 1 ,2005 and March 31, 2006 to substantiate the grant amount.
Staff recommend the purchase of replacement stair chairs, stretchers and ambulance
vehicle chassis for replacement gas ambulances.
With the vehiclechassis,invoicesfor replacement ambulances and equipment would total
approximately $105,000 enabling. the County to receive the full eligible grant amount.
Council's approval is requested.
RECOMMENDATION:
That Council approve the report entitled "Provincial Grant for Replacement of Ambulance
and Medical DiagnosticEquipment and Ambulance Vehicle Purchase" dated January 31,
2006 and authorize staff to make the necessary purchases.
Respectfully Submitted
D(~~c%~dv
Larysa I drusiak .. .....
Ambulance and Emergency
Mal1agementCoprdinator
Approved for Submission
G. McDonald
Chief Admlnls ra Ive Officer
REPORT TO COUNTY COUNCIL
FROM:
Harley Underhill, Director of Human Resources
Joanna DeBackere, Human Resources Assistant
DATE:
January 24, 2006
SUBJECT: The Ending of Mandatory Retirement
INTRODUCTION:
On June 7,2005, the Ontario government introduced Bill 211 ''The Ending of
Mandatory Retirement Statue Amendment Act." Bill 211 will put an end to
mandatory retirement in Ontario effective December 12, 2006 for those reaching
the age of sixty-five. The approval of Bill 211 impacts on our policy 12.90 and
will require it to be amended prior to December 12, 2006 to be compliant with the
new legislation.
DISCUSSION:
On December 12,2005, Royal Assent was given to Bill 211, the Ending
Mandatory Retirement Statue Law Amendment Act, 2005. The legislation will
come into force on December 12, 2006.
Bill 211 will end the right to mandatory retire employees at age 65 by amending
the definition of age for the purpose of the Ontario Human Rights Code. The bill
provides for a one year transition period to allow workplaces to prepare for the
changes and amend any policies on retirement as well as allowing the provincial
governmentto amend any other pieces of legislation that may be required:
Throughout 2006, we will be monitoring all of these external changes so we can
amend our County policies to ensure that compliance is met.
The dilemma that staff are going to be faced with are the employees that will
reach the age of 65 prior to December 12,2006 and may wish to work beyond
that time. Policy 12.90 indicates the normal retirement age for full time and
permanent part time non-union staff is the end of the month following the
employees sixty-fifth birthday and we have been adhering to the policy. In our
unionized environments it is understood that the normal retirement age is sixty-
five and we have allowed employees to work up to the end of the month following
their birthday. However, in one case and because of a skilled labour shortage,
we. have recruited a nurse who had already reached the age of 65.
CONCLUSION:
Bill 211 provides for a one year transition period to allow workplaces to prepare
for the changes and amend their retirement policies. We will be monitoring and
making changes to policies to be compliant with bill 211 and any other legislative
changes on December 12, 2006. We need to communicate to our employees
that changes to the policies and practices will be changing effective December
12, 2006 and the current policy and practice will remain until that date except in
situations where there is a demonstrated skill shortage.
RECOMMENDATION:
THAT staff recommend that, except when a demonstrated skill shortage exists,
the County adhere to its current policy and practices and do not provide
employment to those who turn 65 before the December 12, 2006 deadline until
such time as all of the rules and regulations surrounding the legislation are
known and policies are amended.
ill
uman Resources
/' PIe ·
~.L--
Joa na DeBackere
Human Resources Assistant
REPORT TO COUNTY COUNCIL
FROM: Tanya Tilton-Reid, Human Resources Coordinator
DATE: February 6, 2006
SUBJECT: County of Elgin Health & Safety Policy
INTRODUCTION
As outlined in the Occupational Health & Safety Act it is necessary for the Employer to review, at
least annually, a written occupational health and safety policy.
DISCUSSION:
The Occupational Health and Safety Act requires that all Employers prepare and review an
occupational health and safety policy on an annual basis. In an effort to ensure all County
workplaces are compliant with the Act, a copy of the County's Health & Safety policy has been
forwarded for review. It is recommended that a copy be signed by the County of Elgin's CAO on
an annual basis in order to establish compliance with the Act. Following the review of the County's
policy a signed copy of the policy must be posted in a conspicuous location in each workplace in
order to comply with the provisions of the Act.
CONCLUSION:
In order to maintain the County's compliance with the Occupational Health & Safety Act it is
imperative that a review of the County's Health & Safety policy occur on an annual basis. In order
to demonstrate compliance it is advisable that the Chief Administrative Officer and Warden sign
and date a copy of the County's Health & Safety policy for each separate workplace.
As advised by the Management Team, each County Joint Health and Safety Committee has
reviewed the current policy. No concerns or suggestions for change were received.
RECOMMENDATION:
..... THATthe Management.TeamreviewlheCOunfY's..HeaTth&Si:ifety pOlicyandthi:iftheChief ..
Administrative Officer and Warden sign a copy of the policy for each workplace for 2006 to post in
a visible location.
Respectfully Submitted
r ?~~-;;::.~~
Tanya Tilton-Reid
Human Re urc s Co-q ~i ator
fJ 171<
'......
County of Elgin
Health & Safety Policy
APPLICATION:
This policy applies to all work places under the authority of the County of Elgin.
INTENT:
+ It is the intention of the County:
+ To comply, to the fullest extent possible, with the spirit and intent of the Occupational Health and
Safety Act and all related legislation.
+ To prevent risk of injury,and illness arising from the workplace environment.
+ To establish and maintain a Health & Safety program in co-operation with the Joint Occupational
Health & Safety Committees.
+ To encourage the co-operation of all employees, in complying with the Health & Safety Policy and
Program.
POLICY:
The County of Elgin is dedicated to operating at a standard which will establish our County as a leader in
promoting and protecting the health and safety of all employees.
Through active leadership and support the County's goal is to promote attitudes amongst our employees
that will ultimately lead to the reduction and elimination of workplace hazards.
RESPONSIBILITIES:
The responsibility for the County of Elgin's Health and Safety Policy is delegated to all personnel.
Council Responsibilities:
+ Continuing support of the Occupational Health & Safety Policy and Program and for the provision of
consistent application of Health & Safety standards across the County.
+ Establishing and maintaining an internal system for program management, allocating funds, time and
. .~..... .~.. .humanresourcesasnec~ssaryJorHealth&Safety.
Department Head Responsibilities:
+ Administration and communication of the Occupational Health and Safety Policy and Program within
their departments.
+ Encouraging attitudes and work practices that reflect the intent of the policy by ensuring employees
and supervisors receive regular and applicable safety training, according to their needs.
+ Including Health & Safety responsibilities in performance criteria, as appropriate for management and
supervisory staff.
+ Assuming ownership responsibility and maintenance as required by the legislation, for property and
buildings owned by the County.
+ Ensuring that all contractors and sub-contractors and their employees meet or exceed the
expectations of the County's Health & Safety Program.
+ Appointing Management representatives for the Joint Occupational Health & Safety Committee within
their department. Consulting with the Joint Occupational Health & Safety Committee and ensuring a
21 day response to recommendations.
+ Ensuring the highest level of safety and health standards that exceed requirements of the
Occupational Health & Safety Act and related legislation, within their department.
Supervisory Staff Responsibilities:
. Familiarizing themselves and communicate to their staff, the Health & Safety Policy, the Safety
Program and the requirements of the legislation, as it applies to the workplace.
. Liaising with all staff and being of assistance to the Joint Occupational Health & Safety Committee, in
an effort to reduce and eliminate physical hazards and influence safe work attitudes among
employees.
. Instructing, informing and supervising employees to protect their Health & Safety.
. Investigating and responding to any safety or health related concerns which may be brought to their
attention and initiating corrective measures, as may be appropriate.
Emplovee Responsibilities:
. Uphold the requirements of the Policy, the Program and the legislation in order to assist the County in
providing a healthy and safe work environment. Communicating any violations to their immediate
Supervisor.
. Assuming responsibility for their own actions to prevent injury to themselves and other employees.
. Immediately reporting workplace and near miss accidents, no matter how minor.
Joint Occupational Health & Safety Committee Responsibilities:
. Identifying workplace hazards, through inspections, and recommending remedial action to the .
Department Head.
. Conducting or assisting in investigations, as specified by the legislation.
. Making recommendations to Department Heads to enhance the effectiveness of the Health & Safety
Program.
. Promoting a high standard of safety values among all workplace parties.
. Members are entrusted with confidentiality of information concerning employees and the workplace.
F f-. t3.l () A-L y
2.2-/0~
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Date . /
Date
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop
Director of Library Services
DATE:
February 6, 2006
SUBJECT:
Public Library Service Award 2005
INTRODUCTION:
The Ontario Public Library Service Awards identify and promote creative public library
service ideas. There are two types of awards; each includes a category for small
libraries:
The Minister's Award for Innovation recognizes successful new approaches that
demonstrates a positive impact in a community and is of continued value for
public libraries.
The Angus Mowat Award of Excellence recognizes a commitment to excellence in
the delivery of public library service; these services need not be new and may be
on going.
The Elgin County Public Library, (Aylmer Branch) partnered with the Thames Valley
District School, (Summers' Corners) to create a blueprint and toolkit for public library
tours that improve the literacy of students, especially those at-risk, ESL students, poor
attendance students, and those with learning disabilities. As a result of the project, staff
were informed that the Aylmer submission was nominated and short-listed for the award.
The final announcement will be in February at a dinner with the Minister at the Ontario
Conference.
DISCUSSION:
The Chief Administrative Officer accompanied the library staff to the awards dinner with
the Minister on February 2, 2006 at the Library Conference. Much to staff's surprise
Elgin County Public Library was the recipient of the Angus Mowat Award of
Excellence.
The following announcement is on the Minister of Culture's website.
CULTURE MINISTER ANNOUNCES PUBLIC LIBRARY SERVICE AWARDS FOR
2005
Ontario Libraries Recognized For Innovation And Creativity In Programs And
Service Delivery
Seven Ontario public libraries received provincial Public Library Service Awards for 2005
in recognition of programs that improve literacy and make local history more accessible
to residents, Minister of Culture Madeleine Meilleur announced today at the Ontario
Library Association's annual conference.
"Ontario's public libraries are a source of provincial pride," said Meilleur. "This year's
award-winning initiatives reflect the diversity and innovation we have come to expect
from our libraries, as well as their commitment to the communities they serve."
Angus Mowat Award
The Elgin County Public Library's dynamic partnership between Thames Valley
District School Board sparked the creation of a blueprint and a toolkit used for in-
depth tours of public libraries. The tours gave hands-on experiences of current
library practices to students in grades 4 to 8 and helped them to become more
comfortable using the library as a resource. The aim of this collaboration was to
improve the literacy of students, especially "at risk" students, ESL students, poor
attendance students, and those with a variety of learning disabilities through
familiarity with public library resources.
CONCLUSION:
The Elgin County Library is the recipient of the Angus Mowat Award of Excellence. This
award would not have been possible without the dedication and determination of the
Aylmer Library staff and the support of Elgin County Council.
RECOMMENDATION:
For Council's information.
Respectfully Submitted
f"""
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Directo of Library Services
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
February 2, 2006
SUBJECT: 2006 OMPF Funding
INTRODUCTION:
As Council will recall, the funding from the Province was changed in 2005 to make it more
transparent and easily understood. The grant name was changed from the Community
Reinvestment Fund (CRF) to the Ontario Municipal Partnership Fund (OMPF). The County
received $5,841,000 - unchanged from 2004.
DISCUSSION:
All recipients of this funding received notice that they would continue to receive the same
dollars are previously, receive more, or receive fewer dollars. The increase or decrease
would come in incremental amounts. Unfortunately the County was advised that the
amount of grant would decrease from $5,841,000 to $2,133,588, a loss of $3,707,412. The
schedule for the loss was only extended out to 2008 at which time the loss would equal $1
million. There was no indication of when the additional $2.7 million would be deducted.
The Province has taken into consideration some of the concerns raised by municipalities
and has made more funding available. The County will receive additional one-time funding
in 2006 to stabilize the grant at $5,841,000 for one more year. The phase-in schedule has
been extended from 2008 to 2010 with loss of grant in the amount of $500,000 each year
from 2007 until 2010. In 2011, the County should expect to lose the balance of $1.7
million.
CONCLUSION:
...-. . The Province has notified the County of the amount of .OMPFfundingfor2006;Thegrant
is $249,234 higher than expected however those additional dollars are in the form of a
one-time grant. The phase-in schedule has also been extended an additional two years.
RECOMMENDATION:
THAT the report titled 2006 OMPF Funding and dated February 2, 2006 be received and
filed.
Respectfully Submitted
Approved for Submission
~
Director of Financial Services
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
January 12, 2006
SUBJECT: 2006 Proposed Capital Budget
INTRODUCTION:
The capital budget has been frozen at 5,680,212 since 2003. In 2002, the budget was
actually 5,971,378 - 291,166 higher than it is now. The capital budget, as it stands, does
not meet the infrastructure needs of the County.
. In 2003, the shortfall in capital was 723,621. Reserves were utilized to cover
480,000 and 243,620 was managed through efficiencies.
. In 2004, the shortfall was 560,188. The new gst 100% rebate covered 280,000 and
the balance (280,198) was managed through efficiencies.
...
. In 2005, the shortfall was 601,658. This is being managed through efficiencies.
In 2005 several projects were cancelled or changed due to higher than anticipated tender
responses. This may continue into 2006 leaving much less room for efficiencies.
DISCUSSION:
The 2006 capital projects total 6,907,788 or 1,227,576 greater than the 5,680,212
budgeted for the last three years. This is far too great an amount to be funded through
efficiencies. For many years, roads needs have far outstripped the dollars set aside in the
~~-~~~budgetThisshortfall ~.nowamountsto~137;OOO;OOO:However;theroad~requestfor2006..is
unchanged from 2005. The needs continue to grow.
In 2001 the County had 4.57 million in reserves which have dwindled to 2.56 million.
Surrounding counties have reserves ranging from 6.52 million to 25.96 million. Often
Council is faced with unexpected needs that have not been included in the budget and that
require immediate action; therefore reserves are in place to give Council options.
Taking a closer look at a breakdown of the capital budget:
Roads
Financing
Less: Compliance premium ElM
4,343,000
1,351,930
(339,998)
5,354,932
5,680,212
325,280
Less: Total capital budget
Balance left for all other capital projects
The financing line covers the following:
. rebuilding Elgin Manor
. purchasing the Elgin-St. Thomas Health Unit
. rebuilding the waste water treatment plant
. building two new ambulance bases.
The balance outstanding on the above is currently 10,240,318 and should be paid off in
seven to eight years.
The "Balance for all other capital projects" of 325,280 supports the capital needs of the:
. library
. administration building
. three long term care homes
. garage
. ambulance replacement and equipment
. vehicle replacement
. information technology
. emergency measures
. two ambulance bases
. unfunded roads liability
The infrastructure needs far outpace the dollars available. Engineering estimates that the
County buildings, some old and some new, require approximately 500,000 to 1,500,000 in
total each year for capital repairs and maintenance.
Ignoring the needs of the above infrastructure in favour of roads only defers those costs to
the future when the needs will be greater and the cost higher.
Staff will present a report that sets out a strategy for the renewal of Terrace Lodge over the
next number of years. Many dollars will be attached to that project. The capital budget can
. ... ~..~~l"lgl()l"lgf?rrf?tClil"l!bf?~tCltLJ~qLJ ()ClI"lc:l~LJ PP()l"tthf?gr()\i\fing~I"lf?f?c:l~~()fc;()LJI"l!yil"lfrCl~trLJc;tLJrf? ~
Operational needs continue to increase. In some cases these increases, such as
ambulance and OMPF, are beyond Council's control. In other cases, Council decisions
can affect operations. The increase to Library leases will add close to one percent (1 %) to
the 2007 levy request.
As stated above, operational increases continue to negatively affect the levy. For that
reason staff are hesitant to suggest a large increase to the capital request even though the
annual allocation for roads should actually double from the current 4.3 million. However, an
increase of a minimum of 3% each year would eventually lead to a more manageable
capital budget. The 3% would equate to 170,406 or .9% on the overall budget for 2006. If
the budget is increased by 3% each year, an additional 900,000 would be available in five
years. With inflation at approximately 2 -3% each year, the increase must stay in place
indefinitely or the state of the County infrastructure will continue to decline.
CONCLUSION:
Corporate goals were recently approved by Council. One of those goals is to ensure fiscal
responsibility and accountability. Fiscal responsibility includes the safeguarding of County
infrastructure.
Efficiencies will more than likely occur throughout the year. However, they may be much
smaller than other years and should not be counted on. A much more realistic long term
solution would be to increase the base capital budget by at least 3% per year. This would
increase the overall 2006 budget by .9% and would eventually lead to a budget that comes
closer to meeting needs.
RECOMMENDATION:
THAT the 2006 capital budget allocation be increased by a minimum of 3% for 2006; and,
THAT Council agree, in principle, to increase the capital budget allocation by at least three
percent (3%) each year; and,
THAT staff apprise Council each year of the need for the increase.
Respectfully Submitted
Approved for Submission
~~~
Linda B. Veger
Director of Financial Services
County of Elgin
2006 Proposed Capital Budget
1 Library Services
2 Engineering Services
3 Homes for Senior Services
4 Administration Building
5 Garage
6 Ambulance Replacement
7 Ambulance Equipment
8 Financing
9 Vehicle Replacement
11 Information Technologies
12 Health Unit
13 Emergency Measures
Subtotal
Less: Compliance premium from Province for Elgin Manor
Subtotal
Less Budgeted Amount
Difference
2005 2006
Budget Budget Request
19,900 43,700
4,340,000 4,343,000
680,000 790,000
131,000 475,000
20,000 15,000
0 38,200
14,690 8,814
1,351,930 1,351,930
7,000 7,000
57,348 135,972
0 35,000
4,170
6,621,868 7,247,786
-339,998 -339,998
6,281,870 6,907,788
5,680,212 5,680,212
601,658 1,227,576
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DIRECTOR OF FINANCIAL SERVICES STATEMENT ON CONVENTION EXPENSES
February 14 Session, 2006
FIRST REPORT
To the Warden and Members of the Elgin County Council,
the following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending
31-Dec-05
2005 CONVENTIONS
1 2 3 4 5 TOTAL FOR
COUNCILOR ROMAlOGRA OSUM AMO OANHSS ACRO COUNCILOR
ACRE,L. 1,722.94 0.00 1,929.04 0.00 0.00 $ 3,651.98
BALDWIN, P. 0.00 774.68 0.00 0.00 0.00 $ 774.68
FAULDS, P. 0.00 0.00 0.00 0.00 0.00 $
HOFHUIS, S. 0.00 0.00 0.00 0.00 0.00 $
MciNTYRE, J 4,608.40 0.00 3,293.14 0.00 0.00 $ 7,901.54
ROCK, D. 1,335.10 0.00 0.00 0.00 0.00 $ 1,335.10
VOWEL, B. 0.00 0.00 0.00 0.00 0.00 $
WARWICK, G. 0.00 0.00 0.00 0.00 0.00 $
WILSON, J. R. 0.00 0.00 0.00 0.00 0.00 $
TOTALS $ 7,666.44 $ 774.68 $ 5,222.18 $ $ $ 13,663.30
All figures include G.S.T.
ROMNOGRA
RURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
ONTARIO SMALL URBAN MUNICIPALITIES
ASSOCIATION OF MUNICIPALITIES
ONTARIO ASSOCIATION OF NON-PROFIT HOUSING FOR SENIORS
AMO COUNTIES AND REGIONS
OSUM
AMO
OANHSS
ACRO
..~~..-Allofwhichisrespectfullysubm itted:
LINDA B. VEGE
DIRECTOR OF FINANCIAL SERVICES
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES
February 14 Session, 2006
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to each
member of the Elgin County Council for the period of January 1, 2005 to December 31, 2005.
REMUNERATION and MILEAGE
COUNCIL. COMMITTEES and OUTSIDE BOARDS
ACRE
BALDWIN
FAULDS
HOFHUIS
MciNTYRE
ROCK
VOWEL
WARWICK
WILSON
TOTAL
LYNN
PAUL
PAUL
SYLVIA
JAMES
DAVID
BONNIE
GRAHAM
JOHN
16,477.03
16,276.23
16,121.83
15,921.43
40,169.10
15,888.23
16,959.43
17,684.23
16,345.49
171,843.00
By-Law 05-12, By-Law 05-13 and By-Law 04-04.
ALL which is respectfully submitted.
Approved for submission.
~~~
Director of Financial Services
TREASURER'S STATEMENT OF REMUNERATION AND EXPENSES
February 14 Session, 2006
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2005 to December 31, 2005 as
authorized by the following By-Laws:
LAND DIVISION COMMITTEE (Bv-Laws 05-08 & 05-29)
HENTZ
McPHAIL
SCHAFER
SCHAPER
WALTERS
TOTAL
PETER
DUNCAN
MATHEW
KATHLEEN
BILL
2,132.24
2,064.24
3,817.24
3,381.24
2,527.04
13,922.00
ELGIN ST. THOMAS HEALTH UNIT
(COUNCIL RESOLUTION DECEMBER 14, 2004)
BALDWIN PAUL
MCINTYRE JAMES
ROCK DAVID
TOTAL
3 HRS 3+HRS MEETINGS TRAVEL
8 3 1,350.00 60.45
8 3 1,100.00 217.62
6 0 528.00 0.00
1,410.45
1,317.62
528.00
3,256.07
TOTAL
17,178.07
ALL which is respectfully submitted.
Approved for submission.
~~
Director of Financial Services
CORRESPONDENCE - FEBRUARY 14. 2006
Items for Consideration
1. Betty de Haan, CAO/Clerk, Township of South Stormont, with a resolution requesting
support of Bill 25, An Act to Preserve the Gravesites of Former Premiers of Ontario.
(ATTACHED)
2. Jayne Carman, Clerk, County of Brant, with a resolution petitioning the Province of
Ontario not to implement Recommendations 5.1 and 5.2 of the report from the Water
Strategy Expert Panel "Watertight: the Case for Change in Ontario's Water and
Wastewater Sector". (ATTACHED)
3. Kathryn Collier, President, Board of Directors and Debra Seabrooke-Page, Executive
Director/Curator, S1. Thomas Elgin Public Art Centre, requesting the appointment of a
member of Council to the Art Centre's Board of Directors. (ATTACHED)
4. Pam Gilroy, Regional Clerk, Niagara Region, with a resolution requesting the
Province of Ontario remove the obligation of funding the many social programs the
province requires municipalities to deliver through the municipal property tax base.
(ATTACHED)
5. Bryan Goulden, Manager, Regulatory Applications, Union Gas, Notice of
Application re: Union Gas Limited Rates for 2007 with deadline for comments
by March 3, 2006.
TOWNSHIP OF SOUTH STORMONT
4949 County Road No. 14
P. O. Box 340
Ingleside, ON KOC lMO
Phone: (613) 537-2362
i nfo@southstormont.ca
January 12, 2006
To: All Ontario Municipalities
Re: Support for Bill 25
Council of the Township of South Stormont passed the following resolution on January
11, 2006. Your support of this resolution would be appreciated. Please send any
resolution of support to your local MPP, the Minister of Culture, the Minister of Municipal
Affairs, and the Premier of Ontario, with a copy to the Township of South Stormont.
Moved by:
Seconded by:
Resolution #25/2006
Bill Upper
Barry Brownlee
Whereas one of the most historic sites, namely St. Andrews Cemetery is located in
St. Andrews West, Township of South Stormont, Province of Ontario;
And whereas this cemetery is the final resting place of Ontario's first Premier, the
late John Sandfield MacDonald;
And whereas this cemetery is the resting place of Simon Fraser, the great
Canadian explorer;
And whereas these gravestones and the stone wall around the cemetery has
deteriorated substantially, restoration and preservation of this and all other important
Ontario historical sites is imperative;
And whereas Bill 25, An Act to preserve the gravesites of former Premiers of
Ontario, presented by MPP Jim Brownell, which will require the Minister of Culture to
. ..._~~~.._.~_~rnark~..graYesites..~oflormeL~PremiersoL~'Ontario...........and~.permit~the.Ministerto~~make
agreements for the care and preservation of such gravesites, has received first reading.
Now therefore be it resolved that Council of the Township of South Stormont
strongly supports Bill 25 and urges the Province of Ontario to approve the Private
Member's Bill to preserve the gravesites of former premiers of Ontario;
And further be it resolved that this resolution be circulated to The Honourable John
Gerretsen, Minister of Municipal Affairs, The Honourable Madeleine Meilleur, Minister of
Culture, Jim Brownell, MPP, and AMO for distribution to all Ontario municipalities for
endorsement and support.
Council of the Township of South Stormont appreciates your endorsement and support of
this resolution.
Yours truly,
Betty de Haan, CMO
CAD/Clerk
County of Brant
R.E.F. (Ron) Eddy, Mayor
Rick Fiebig, Chief Administrative Officer
(519) 449-2451
(519) 449-2454 (FAX)
e-mail brant@.brant.ca
Web Site http://www.brant.ca
BCOUNTY~
.....~.
County Administrative Building
26 Park Avenue
Burford, ON
Mailing Address:
P.O. Box 160
Burford, Ontario NOE lAD
January 17, 2006
To All Municipalities in the Province of Ontario:
Re: Recommendations in "Watertiqht: The Case for Chanqe in Ontario's Water and
Wastewater Sector"
Brant County Council recently approved the following recommendation of its Public Works -
Environmental Services Committee, and respectfully requests the support of your municipality:
"Whereas the Public Infrastructure Renewal Minister commissioned a Water Strategy Expert
Panel in August, 2004 to determine the best ways to organize systems and deliver safe, clean
and affordable water and wastewater services in the Province while ensuring public ownership
of these systems;
And whereas the findings of the Expert Panel's report are published as "Watertight: The Case for
Change in Ontario's Water and Wastewater Sector" released on July 22, 2005;
And whereas Recommendation 5.1 of the report states that "The Province should amend O.Reg
168/03, under the Municipal Act, to allow municipalities to form corporations to deliver water and
wastewater services and to own or lease the relevant assets, or to deliver a range of municipal
services including water and wastewater and to make it possible for more than one municipality
to share in the ownership of such corporations";
And whereas Recommendation 5.2 states that "At least two-thirds ofthe directors ofthe board
of a water service should be drawn from private life, with any remainder consisting of
appointments from municipal council";
And whereas the principal plants forming the water distribution and wastewater collection
systems are almost always integrated with the infrastructure of other municipal utilities such as
roads and storm sewers constructed in the road right-of-way, all of which is usually owned and
operated by the municipality;
And whereas the administration related to the needs analysis, design, construction, operation
and maintenance of the municipal infrastructure in the road right-of-way is often carried out by
each municipality's Public Works Department or similar single body, an organizational structure
that readily accommodates coordination of activities between the utilities;
And whereas the recommendations to form a separate special purpose body with a majority
membership drawn from private life would result in fragmentation of the administration of
Be it therefore resolved that the County of Brant strongly objects to Recommendations 5.1 and
5.2 of the Expert Panel report "Watertight: The Case for Change in Ontario's Water and
Wastewater Sector" to form special purpose bodies with two-thirds membership from private life
to administer the delivery of water and wastewater services on the basis that:
a. Separation of the administration of services of the municipal infrastructure will promote
fragmentation of the administration of the utilities in the road right-of-way;
b. Separation of the administration of services will fragment the coordination of planning and
implementation of constructed works required for growth and development; arid
c. Creating a board with two-thirds membership from private life is contrary to the democratic
principle of citizens electing their governing body, which administering the works through
municipal councils supports;
That the County of Brant petition the Province of Ontario to not implement Recommendations 5.1
and 5.2 of the report and suggest that where it is beneficial and mutually agreeable to
municipalities to share services, that they be encouraged to do so on a voluntary basis;
And that a copy of this resolution be forwarded to the Honourable Dalton McGuinty, Premier of
Ontario, the Honourable David Caplan, Minister of Public Infrastructure Renewal, the Honourable
Laurel Broten, Minister of the Environment, David Levac, M.P.P. Brant Riding, Toby Barrett,
M.P.P. Haldimand-Norfolk-Brant Riding and to the Association of Municipalities of Ontario for
circulation to all municipalities for their support."
Jayne Carman, Clerk
County of Brant
January 11, 2006
Warden Baldwin and Members of County Council
c!o Elgin County Administration Office
450 Sunset Drive
St. Thomas, ON
N5R 5V1
JAN 1 7 2006
i'~tt,~ H~J'f~} ~,~:
~y:~J6'4.B ~ \,1~
[~ i'~..I\D\I\!i~~.rq.i\,l'tVfl
,"~U,,'ii,jml!~ ~ H.N
Re: Appointment to the St. Thomas-Elgin Public Art Centre's Board of Directors
Your Worship and Members of Council:
At a recent meeting of the Executive Committee of the St. Thomas-Elgin Public
Art Centre, it was noticed that while the City of St. Thomas regularly appoints a
Council member to our Board, we h~~'~'{e not had direct representation from
County Council for some time.
In view of the importance our Board places on input from all of the communities
in Elgin, and our role as the only public art centre in the County, we would hope
that Council would consider appointing a member of Council to our Board.
A schedule of Board meetings is attached for youl information, and it is our
opinion that this position will include a commitment of approximately 2 hours a
We look forward to your response.
Respectfu lIy,
~ytClefd
Kathryn Collier
President, Board of Directors
tJ!stP?~
Debra Seabrook-Page
Executive Director! Curator
JAN-21-2006 03:17A FROM:
TO: 6337661
st. Thomas-Elgin Public Art Centre
Board of Directors
Meeting Schedule 2006/07
· All Board meetings are held the THIRD TUESDAY OF EVERY MONTH, except
for the meeting in December.
· Meetings are held at the Art' C~:ntre and begin at 5:30 pm
· It is important that the Directors attend all of the meetings as sCheduled. If more
than 2 meetings are missed, the board will re-evaluate your membership to the
board.
· You will receive a reminder call for all of the sCheduled meetings listed below. If a
message if left for you, please make Sure to return the call to confirm your
attendance. This is essential to planning of hand-outs, table and chair set-up,
and snack.
· Directors will take turns bringing the snack for each meeting. The Art Centre will
provide the beverages, plates, napkins, cups, utensils, etc. Nothing elaborate -
just something small to help everyone make it to dinner after the meeting without
being tarnished.
Meeting Dates:
2006:
Tuesday, February 28
Tuesday, March 21
Tuesday, April 18
Tuesday, June 20
Tuesday, July 18
Tuesday, August 15
Tuesday, September 19
Tuesday. October 17
Tuesday, November 21
Tuesday, December 12
2007:
Tuesday, January 16
Tuesday, February 20
Tuesday, February 27
Time:
7 pm Annual General Meeting -
attendance required for nomination
5:30 pm
5:30 pm
5:30 pm
5:30 pm
Cancelled
5:30 pm
5:30 pm
5;30 pm
5:30 pm
5:30 pm
5'30 pm
7 p.m. Annual General Meeting
P:2/2
Office of the Regional Clerk
2201 St. David's Road, P O. Box 1042, Thorold ON L2V 4T7
Tel: 905-685-1571 Toll-free: 1-800-263-7215
Fax: 905-685-4977
www regional niagara on ca
Niagara ;,
Region
November 25, 2005
Our Ref.:
CFSC 17-2005, November 16,2004
E.06.0009
To All Ontario Municipalities:
Minimum C.apital Proaram Funding
The Council of the Regional Municipality of Niagara, at its meeting of November 24, 2005, approved
the following resolution of the Corporate and Financial Services Committee respecting the Minimum
Capital Program Funding.
WHEREAS Ontario Municipalities face a $3.2 billion funding gap between the cost of
programs and services the province requires municipalities to deliver and the amount
the province ends up paying for those services; and
WHEREAS THE Regional Municipality of Niagara's share of that gap amounts to $98
million; and
WHEREAS Niagara's $98 million net expenditure represents 39% of the Regional
property taxes; and
WHEREAS the Regional Municipality of Niagara has considered a resolution from the
Township of North Frontenac in respect to minimum capital funding; and
WHEREAS the Regional Municipality of Niagara supports the request from the
Township of North Frontenac that the Government of the Province of Ontario remove
the obligation of funding the many social programs through the municipal property tax
base; and
WHEREAS the Association of Municipalities of Ontario has a mechanism for dealing
.,. "~.,-,~,-,,-,,with~the'ProvineiaIMunicipaIFiscal'Helationship:. .'..m~ " , - - ~ -~ - ~ ,~
NOW THEREFORE, BE IT RESOLVED that the Government of the Province of Ontario
remove the obligation of funding the many social programs through the municipal
property tax base; and
FURTHER BE IT RESOLVED that the resolution be referred to the Association of
Municipalities of Ontario for consideration and support.
The Regional Municipality of Niagara is requesting consideration of our resolution by all Ontario
Municipalities through the passing of similar resolutions..
Yours truly,
~.~~
Pam Gilroy (J
Regional Clerk
Building Community. Building Uves.
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FEB - 8 2006
February 6, 2006
('~! :~r:rv i1t; ~l ~iN
't>'~':'~ y~., J) ~ ~.o:~ ,; k"':~;"')'t.;<1 ,~:
VIA COURIER
TO:
ALL Clerks of Municipalities
Union Gas has filed an application with the Ontario Energy Board for an order or orders
approving or fixing just and reasonable rates for the transmission, distribution and storage
of gas as of January 1,2007.
Enclosed is a copy of the application, as well as a copy of the Notice of Application
issued by the Ontario Energy Board on February 3, 2006 under Docket No. EB-2005-
0520.
Yours truly,
m..m...~~_
~;~lden
Manager, Regulatory Applications
Ene!.
P.O. Box 2001, 50 Keil Drive North, Chatham, ON N7M 5M1 tel. 519 352 3100
Union Gas Limited
6
Ontario Energy
Board
Commission de l'Energle
de l'Ontario
~
,,-,
Ontario
EB-2005-0520
NOTICE OF APPLICATION
UNION GAS LIMITED
RATES FOR 2007
Union Gas Limited ("Union") filed an Application on January 31,2006 ("the Application")
with the Ontario Energy Board (the "Board") under section 36 of the Ontario Energy
Board Act, 1998, S.D. c.15, Sched. B, as amended, for an order of the Board approving
or fixing rates for the sale, distribution, transmission and storage of natural gas, effective
January 1, 2007. The Board's decision on this Application may have an affect on all
Union customers.
Union has proposed a change to its delivery rates which, if approved by the Board,
would result in an increase of about $38.57 (or 2.5%) on a typical southern operations
area residential customer's annual bill, an increase of $43.07 (or 2.6%) on a typical
northern operations area residential customer's annual bill and an increase of $41.26
(or 2.4%) on a typical eastern operations area residential customer's annual bill. The
rate change would take effect on January 1,2007.
~_~___~~~____IheBoaJd~]I.{jJl_de_aLwjth_any_chal1gesJoJhe~commodity~costofnaturalgas~JoL____ ~__~__~_~___
customers that purchase gas directly from Union through the Quarterly Rate Adjustment
Mechanism.
Copies of the Application and the supporting written evidence are available for
inspection at the Board's office and Union's office at the addresses indicated below.
Participation
You may participate in this proceeding in one of three ways:
1. You may send the Board a letter of comment. Your letter should include any request
to make an oral presentation to the Board, and must be received by the Board no
later than 30 days from the publication date of this notice.
7
-2-
Ontario Energy Board
2. You may request observer status in order to receive documents issued by the Board
in the proceeding. Your request must be made by letter received by the Board no
later than 10 days from the publication date of this notice.
3. You may request intervenor status if you wish to actively participate in the
proceeding. Your request must be made by letter of intervention received no later
than 10 days from the publication date of this notice. Your letter of intervention must
include a description of how you are, or may be, affected by the proceeding; and if
you represent a group, a description of the group and its membership. The Board
may choose to hold a written or an oral hearing. The Board will not hold a written
hearing if a party satisfies the Board that there is good reason for holding an oral
hearing. Your letter of intervention should indicate your preference for a written or
oral hearing, and the reasons for that preference. The Board may order costs in this
proceeding. You must indicate in your letter of intervention whether you expect to
seek costs from the applicant and the grounds for your eligibility for costs. You must
provide a copy of your letter of intervention to the applicant.
Need more information?
Further information on how to participate may be obtained by visiting the Board's Web
~-~--~~~-~~site_aLWW'N.oeb.aov.on....ca..~or:~by~ca.lling....our-ConsumerRelations-Gentre~at~1-8Tl-632-~~-~-~-~~. ~.~..~
2727.
How to contact us
In responding to this notice please reference Board file number EB-2005-0520. It is
also important that you provide your name and postal address and, if available, an e-
mail address. All communications should be directed to the attention of the Board
Secretary at the address below, and be received no later than 4:45 p.m. on the required
date.
8
-3-
Ontario Energy Board
For your convenience, the Board accepts letters of comments by either post or e-mail.
Our e-mail address is Boardsec@oeb.aov.on.ca Please include the application file
reference number in the subject line of your e-mail.
Letters of intervention must be sent by regular mail to the address below. Please
remember that you must send a copy of your request for intervention to the applicant at
the address listed below.
Ontario Energy Board
P.O. Box 2319
2300 Yonge Street, 27th Floor
Toronto, ON M4P 1 E4
Union Gas Limited
P.O. Box 2001
50 Keil Drive North
Chatham, Ontario N7M 5M1
Attn: John Zych
Board Secretary
Attn: Bryan Goulden
Manager, Regulatory Applications
Tel: 1-888-632-6273 (Toll free)
Fax: 416-440-7656
Email: Boardsec@oeb.gov.on.ca
Tel: 519-436-4637
Fax: 519-436-4641
Email: bgoulden@uniongas.com
IF YOU DO NOT FILE A LETTER STATING YOUR WISH TO PARTICIPATE IN THIS
PROCEEDING, THE BOARD MAY PROCEED WITHOUT YOUR PARTICIPATION
AND YOU WILL NOT BE ENTITLED TO FURTHER NOTICE OF THE PROCEEDING.
Ce document est disponible en fran~ais.
------~-----DATED-atToronto,-February--3;-2006~-------------------~-----------------~------
ONTARIO ENERGY BOARD
Peter H. O'Dell
Assistant Board Secretary
9
EB-2005-0520
ONTARIO ENERGY BOARD
IN THE MATTER OF the Ontario Energy Board
Act, 1998, S.D. 1998, c.15 (Schedule B)
AND IN THE MATTER OF an Application by
Union Gas Limited for an order or orders approving
or fixing just and reasonable rates and other charges
for the sale, distribution and transmission and
storage of gas as of January 1, 2007
APPLICATION
I. Union Gas Limited ("Union") is a business corporation incorporated under the laws of
the province of Ontario, with its head office in the Municipality of Chatham-Kent.
2. Union conducts an integrated natural gas utility business that combines the operations of
selling, distributing, transmitting and storing natural gas.
3. Union hereby applies to the Ontario Energy Board ("DEB"), pursuant to section 36 ofthe
Ontario Energy Board Act, 1998 (the "Act") for an order or orders approving or fixing
just and reasonable rates and other charges for the sale, distribution, transmission and
storage of gas by the corporation effective January I, 2007.
4. Union also applies for an order fixing reference prices in determining amounts to be
recorded in deferral accounts, for an order necessary to reflect such new reference prices
in Union's rates and other charges.
5. Union also applies for an order terminating, effective January 1,2007, certain deferral
accounts, following final disposition of any 2006 balances therein, as follows:
)> Transportation and Exchange Services (No. 179-69)
5950370.1
11229-2044
1 0
- Page 2 -
~ Balancing Services (No. 179-70)
~ Long-term Peak Storage (No. 179-72)
~ Other S&T Services (No. 179-73)
~ Other Direct Purchase Services (No. 179-74)
~ Comprehensive Customer Information Program (No. 179-26)
~ Direct Purchaser Revenue and Payments (No. 179-60)
~ Storage Rights Compensation Costs (No. 179-110)
~ Incremental DEB Cost Assessment (No. 179-114)
6. Union also applies for an order modifying the terms and conditions ofthe DSMV A
deferral account (No. 179-111).
7. Union also applies for approval, under Section 2.0 of certain Undertakings given by
Union to the Lieutenant Governor in Council, to continue to sell gas to consumers.
8. Union requests that the OEB issue an order to enable the rates established as a result of
this application to become effective January 1,2007, notwithstanding that the OEB's
Decision with Reasons approving or fixing these rates and other charges may not be
9. Union also applies to the OEB for such interim order or orders approving interim rates or
other charges and accounting orders as may from time to time appear appropriate or
necessary.
10. Union further applies to the OEB for all necessary orders and directions to provide for
pre-hearing and hearing procedures for the determination of this application.
1 1
- Page 3 -
11. This application will be supported by written and oral evidence. The written evidence
will be pre-filed and may be amended from time to time as circumstances may require.
12. The persons affected by this application are the customers resident or located in the
municipalities, police villages and Indian reserves served by Union, together with those
to whom Union sells gas, or on whose behalf Union transmits or stores gas. It is
impractical to set out in this application the names and addresses of such persons because
they are too numerous.
13. The address of service for Union is:
Union Gas Limited
P.O. Box 2001
50 Keil Drive North
Chatham, Ontario
N7M 5Ml
Attention:
Telephone:
Fax:
Email:
- and -
Mike Packer
Director, Regulatory Affairs
519.436.4538
519.436.4641
mpacker@uniongas.com
Suite 3000, Maritime Life Tower
P.O. Box 270
Toronto-Dominion Centre
Toronto, Ontario
M5K IN2
Attention:
Telephone:
Fax:
Email:
Michael A. Penny
416.865.7526
416.865.7380
mpenny@torys.com
1 2
- Page 4 -
DATED: December 15, 2005
UNION GAS LIMITED
orys LLP
Suite 3000, Maritime Life Tower
P.O. Box 270
Toronto-Dominion Centre
Toronto, Ontario
M5K IN2
Attention:
Telephone:
Fax:
Michael A. Penny
416.865.7526
416.865.7380
, 3
CORRESPONDENCE - FEBRUARY 14.2006
Items for Information (Consent Aaenda)
1. Premier Dalton M~Guinty, Premier of Ontario, acknowledging Council's support for
the Town of Midland's resolution concerning municipal funding.
2. Caroline Di Cocco, M.P.P., Sarnia-Lambton, thanking Council for its support of Bill
123, Transparency in Public Matters Act. (ATTACHED)
3. Federation of Canadian Municipalities, Members' Advisory, "FCM Looks Forward to
Working W.ith New Government. (ATTACHED)
4. Honourable Lincoln M. Alexander, Chairman, Ontario Heritage Foundation, with
information regarding the Ontario Heritage Trust "Young Heritage Leaders Program".
(ATTACHED) - Nomination Forms available in Administrative Services
5. Hon. Dwight Duncan, Minister of Finance, thanking the County Chief Administrative Officer
for participating in the Woodstock pre-budget discussion on January 12,2006. (ATTACHED)
6. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, acknowledging Council's
endorsement of the City of Cornwall's resolution that would require arbitrators to take
into account local economic conditions and a municipality's ability to pay, when
making awards. (ATTACHED)
7. Doreen Steidle, Chief Executive Officer, Passport Canada, replying to concerns on
the validity period and cost of a Canadian passport. (ATTACHED)
8. Hon. Dwight Duncan, Minister of Finance and Hon. John Gerretsen, Minister of
Municipal Affairs and Housing, announcing release of Ontario Municipal Partnership
Fund allocations for 2006. (ATTACHED)
9. Hon. Madeleine Meilleur, Minister of Culture, outlining regulations made to implement
----------~Jhe-amended_OntarioHeritageAct.-(ATTACHED)--- . -..-..-~-------- -.. .....-------- -...-- ---
10. AMO Member Communication ALERT: 1) AMO Pre-Budget Submission to Close the Fiscal
Gap; 2) OMERS - Bill 206 - More Amendments Bill Remains Flawed. (ATTACHED)
11. Hon. John Gerretsen, Minister of Municipal Affairs and Housing, acknowledging
Council's view on the Private Member's Bill 123, the proposed Transparency in Public
Matters Act, 2005. (ATTACHED)
12. Tony Prevedel, OGRA 15t Vice President, with an explanation of the process and to
address the statements contained in the e-mail from Councillor Andre Rivest
concerning the OGRA nomination process. (ATTACHED)
13. Debbie Humphreys, Ontario Association of Non-Profit Homes and Services for
Seniors (OANHSS), Proposed Legislation Opens Door to Further Privatization in the
Delivery of Long-Term Care. (ATTACHED)
14. Association of Municipalities of Ontario (AMO), News Release, "Province Determined
to Impose New Pension Costs on Municipalities and Taxpayers". (ATTACHED)
The Premier
of Ontario
Le Premier ministre
de l'Ontario
ltj
"'11_"
Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
Edifice de l'Assemblee legislative
Queen's Park
Toronto (Ontario)
M7 A 1 A 1
January 16, 2006
JAM 2 3 2006
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mrs. Heffren:
Thank you for your letter informing me of council's decision to support the Town of
Midland's resolution on municipal funding. I appreciate the issues that you raised with
respect to property taxes and the funding of provincial programs.
As council's views would also interest the Honourable John Gerretsen, Minister of
Municipal Affairs and Housing, I have passed along a copy of your correspondence to
him for his information. I am sure that the minister will give council's concerns his
consideration.
Thank you again for keeping me apprised of council's decision.
Yours truly,
(Qdt~
Dalton McGuinty
Premier
c: The Honourable John Gerretsen
@
Room 160
Legislative Building
Queen's Park
Toronto, ON
M7A 1A4
lij
Constituency Office
First Sarnia Place
201 Front St. North # 407
Sarnia, ON
N7T 7T9
Tel: (416) 325-2837
Fax: (416) 325-3194
LEGISLATIVE ASSEMBLY
CaroEine (])i COCCO
Tel: (519) 337-0051
Fax: (519) 337-3246
MEMBER OF PROVINCIAL PARLIAMENT FOR
SARNIA-LAMBTON
January 19, 2006
JAN 2 4 2006
Sandra J. Heffi-en
Deputy Clerk, County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Ms. Heffren,
Thank you for your letter of December 16,2005, addressed to the Honourable Steve Peters, M.P.P
for Elgin-Middlesex-London, outlirung your concerns about Bill 123 and indicating your support
for AMO'sposition toward this proposed legislation. I feel that considerable confusion about the
intent of the Bill has been circulating and would like to address some of these misconceptions here.
Bill 123, the Transparency in Public Matters Act, is in no way intended to be punitive, nor is it
intended to limit or take away any of the legitimate and necessary powers afforded to municipal
councils. It is certainly not an attempt to create confusion for, or place burdens upon, those
_~~E:J:l~iJ~._~,:*~se !~~g!!1KQf!h~J)illl'hQJJldmM~~thisJ~lear._ _____ ______._______ _ _______________
The spirit and text oftheBill simply allow two very important values to continue to flourish - those
of transparency <.md accountability - a goal that I believe all municipal councils across Ontario
support. Let me be clear that I believe most municipalities already possess these qualities in
abundance; however there is always room for improvement. With statistics indicating that, in at
least a handful of communities, upwards of 60% of council meetings are being held in-camera, I am
sure you will agree.
I feel it is worth looking at some of the Bill's provisions in detail in the context of AMO's concerns:
1) AMO claims that Bill 123 will compromise the provincial-municipal relationship.
· In no scenario will the proposed act allow the provincial government to make decisions for
municipalities. Its provisions simply afford the public greater input into decision-making
processes.
E-mail: cdicocco.mpp@liberal.ola.org
Website:www.carolinedicocco.com
2) AMO fears that this Bill will conflict with the municipal act, creating confusion for
councils, their administration and the public.
. Section 23 of the Bill reads: "in the event of a conflict, this Act and its regulations prevail
over any other Act or regulation, except the Freedom of Information and Protection of
Privacy Act and the Municipal Freedom of Information and Protection of Privacy Act and
except to the extent that the other Act or regulation provides for greater openness of
meetings or greater accessibility to minutes of meetings. "
. Confusion is eliminated by setting up a clear and consistent hierarchy of applicable laws.
This wording shows that, where there is a conflict between the Transparency and Municipal
Acts, the fonner will take precedence, eliminating uncertainty.
3) AMO argues that it needs flexibility to hold in-camera meetings
. This is a valid concern; complete public access to all meetings is not desirable, nor is it what
Bill 123 will grant.
. As outlined in section 5 (2), closed meetings are allowed when:
o (a) financial, personal or other matters may be disclosed of such a nature that the
desirability of avoiding public disclosure of them in the interest of any person affected or
in the public interest outweighs the desirability of adhering to the principle that meetings
be open to the public;
o (a.2) matters of public security will be discussed;
o (a.3) the security of the members or property of the designated public body will be
discussed;
o (b) a person involved in a civil or criminal proceeding may be prejudiced;
o (c) the safety of a person may be jeopardized;
o (d) personnel matters involving an identifiable individual, including an employee of the
designated public body, will be discussed;
o (e) negotiations or anticipated negotiations between the designated public body and a
person, bargaining agent or party to a proceeding or an anticipated proceeding relating to
labour relations or a person's employment by the designated public body will be discussed
As you can see, opposition to the Transparency in Public Matters Act is founded on interpretation
that is not correct. Passage of the Bill into law will not mean added burdens or reduced flexibility
for municipalities. It will, however, raise the bar for accountability and transparency, builds trust
and is an assurance to citizens that their public business is done in public. Many of you have run on
more transparency and accountability support and this type of legislation is walking the talk.
I truly hope this letter serves to reduce some of the misunderstandings you may have had about Bill
123. Should you wish to raise additional concerns, please do not hesitate to contact my Toronto
office by phone (416-325-2837) or fax (416-325-3194). Thank you again for writing.
Sincerely,
(I~ J!)~' ~
Caroline Di Cocco,
M.P.P. Sarnia- Larnbton
Fax Server
1/24/2006 5:17
PAGE 001/001
Fax Server
FCM
Federation of Canadian Municipalities
January 24, 2006
Please Distribute to all Members of Council
MEMBERS' ADVISORY
FCM LOOKS FORWARD TO WORKING WITH
NEW GOVERNMENT
The political landscape has shifted with the recent federal election, but, while it is too
early to predict the dynamics of the new Parliament, FCM is optimistic about
continued support for municipal issues.
There exists a strong basis for cooperation with the new Prime Minister and his
government. Mr. Harper and his candidates campaigned for a number of issues
important to the municipal sector, including renewing our infrastructure, making our
streets safer, and-perhaps most important-fixing the outdated fiscal
arrangements at the root of many of the problems in our cities and communities.
During the campaign, FCM President Kovach wrote to the four party leaders asking
them to spell out their positions on key municipal issues. In its response, the
Conservative Party committed "to include municipalities in discussions of issues
related to their jurisdiction and concerns." It also expressed strong support for efforts
to develop a long-term plan for the gas-tax transfer, maintain infrastructure funding,
and address the fiscal problems affecting municipal governments.
The other parti~~ also ..madestro~g campaign. commitments.. thatsupport..the
~------~--mITfiicipa I agenda, . and we -Tool(-forwa rdtowoikl ng~wittl-them-forenew~ ourcitres-ancf--
communities.
This election cam paign has been an opportunity to tell Canadians and all the
candidates about municipal issues. It also demonstrated the effectiveness of our
network of some 1,200 municipal government members when it is mobilized to
deliver a message-never before in our history have all national parties in a federal
election put forward comprehensive statements on cities and communities.
We will continue to ask all FCM members to advocate for municipal issues with their
Members of Parliament as we repeat our call for a long-term commitment and plan
to erase the $60-billion municipal infrastructure deficit.
Outgoing Prime Minister Martin also deserves our thanks and recognition for his
leadership in advancing a new deal for cities and communities that has raised local
issues to national prominence. We expect the new Parliament to build on this solid
foundation.
For more information: Maurice Gingues (613) 907-6395.
A notwforwprofit agency
of the Government of Ontario
Un organisme a but non tucratif
relevant du gouvemement de l'Ontario
January 16, 2006
JAN 24 2006
Warden Dave Rock
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Warden Rock:
I am pleased to invite your council to participate in the Ontario Heritage Trust's Young Heritage Leaders
Program.
Supporters of heritage preservation are energized by the recent amendments and improvements made to the
Ontario Heritage Act through Bill 60 - making this year a great time to recognize young volunteers who are
involved in protecting, preserving or celebrating heritage in your community. For too many years, our heritage
resources have been left vulnerable - this program is an excellent way to promote awareness of your
community's heritage and recognize the extraordinary efforts of young people working to preserve and protect it.
Councils may submit up to three nominations - one in each of the heritage areas - built, cultural and natural.
Small project groups may also be considered for nomination where there has been a shared accomplishment.
Nominations must be endorsed by a Chair, Mayor, Reeve, Warden, Chief or Council President of a municipal
council, regional council, First Nations councilor Metis community council. Principals of schools can also
endorse nominations.
For the first time, the Trust - with the generous support of our program sponsors Great-West Life, London Life
and Canada Life - will be rewarding the most outstanding individual Young Heritage Leader with a $2,000
scholarship. The scholarship will be held in trust and will be paid to the recipient's post-secondary education
institution of choice upon enrollment. EveryjJ:l~~4l!~!LJ:l9}lliJ:l~~UQJh~_JTQH!lgli?1:itgg~LL_eggers_llfQgrluRwiILhe____
----considerea-forthis-schoiarshiP-toasslsTwith the expenses of the recipient's future post-secondary education.
The enclosed brochure is being distributed to local heritage organizations, school boards and youth groups to
help promote the program. I encourage your council to work with these groups to identify worthy young people.
The nomination deadline is March 10. 2006.
I encourage your council to participate in this program to recognize the significant work being done to preserve
and promote heritage in your community.
Yours truly,
~. cVy,-
The Honourable Lincoln M. Alexander, Chairman
10 Adelaide Street East, Toronto, Ontario M5C IJ3 Telephone: (416) 325-5000 Facsimile: (416) 325-5071
10, rue Adelaide est, Toronto (Ontario) M5C IJ3 Telephone: (416) 325-5000 Telecopieur: (416) 325-5071
Website: www.heritagefdn.on.ca
~
Ministry of Finance
Office of the Minister
Ministere des Finances
Bureau du ministre
Ontario
ih Floor, Frost Building South
7 Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone: 416 325-0400
Facsimile: 416325-0374
7" etage, Edifice Frost sud
7, Queen's Park Crescent
Toronto ON M7A 1Y7
Telephone: 416 325 0400
T elecopieur : 416 325 0374
January 20,2006
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
f;j
m
JAN 2 4 2006
l'i'-.c.\~ Vl' "I'l.~'~"
\;thJ~~~ { {
~~~~~h.?\jg~W:f<\
",,",,~ I', "Vs.~
Dear Mr. McDonald:
I would like to take this opportunity to thank you for your participation in the Woodstock
pre-budget discussion on January 12,2006.
As you know, Ontario, with its economic diversity and growing, highly-educated population,
is well positioned to manage the challenges and opportunities ahead. However, the
government must continue to manage its finances prudently.
Through the pre-budget consultation process, I have the chance to hear your views regarding
what more the government can do to ensure a productive economy and better services for
people, while maintaining the plan to eliminate the deficit no later than 2008-09.
"--~Thave'henefited'gFeatlyffOrfrifianyoflhe'6bsefvatioiisaiidprop6s~aTs'yoi.ihavfqJioviaed~The'
many unique strengths and needs in different parts of the province remind me of all the important
issues that I have to keep in mind as the government plans for the future.
I want to thank you for your contribution to a lively and important discussion about the challenges
and opportunities facing Ontario. You can be assured your views and recommendations will be
considered as we prepare for the upcoming budget.
Dwight 5uncan
Minister of Finance
Ministry of labour
Ministere du Travail
~
"'lIIImI"
Ontario
Office of the Minister
Bureau du ministre
400 University Avenue
14th Floor
Toronto ON M7A 1T7
Tel: 416326-7600
Fax: 416 326-1449
400, avenue University
14. etage
Toronto ON M7A 1T7
Tel. : 416 326-7600
Telec.: 416 326-1449
JAN 1 2 2006
Nks.SandraJ.Heffren
Deputy Clerk
The Corporation of the County of Elgin
450 Sunset Drive
St. Thonaas, ()ntario
N5R 5Vl S~
Dear rffren:
Thank you for your correspondence regarding your county's endorsenaent of the City of Cornwall's
resolution to seek statutory anaendnaents that would require interest arbitrators to take into account,
when naaking awards, local econonaic conditions and naunicipalities' ability to pay.
JAN 11 2006
()ur govemnaent encourages parties to naake every effort to resolve their disputes at the bargaining
table. Where they are unable to do so, the statutes governing enaergency services, such as fire and
police, require the parties to refer any outstanding naatters to arbitration. This process protects the
public interest by ensuring that services continue notwithstanding a labour dispute.
This govemnaent believes in a strong, independent and inapartial arbitration process. As you naay
know, the statutes governing conapulsory interest arbitration for enaergency services currently
require arbitrators to consider certain criteria when naaking an award, including the enaployer's
to and the econonaic
The labour relations reginaes for the fire and police services sectors generally fall under the
jurisdiction of nay colleague the Honourable Monte Kwinter, Minister ofConanaunity Safety and
Correctional Services. I have therefore forwarded a copy of your letter to Minister K winter so that
he naay be aware of the views of your council.
I recognize that this issue is an inaportant one for naany naunicipalities and appreciate the tinae you
have taken to naake nae aware of your council's views. Thank you again for writing.
Sincerely,
~
Steve Peters
Minister
c: The Honourable Monte Kwinter, Minister of Conanaunity Safety and Correctional Services
.+. Passport Canada Passeport Canada
Chief Executive Officer Presidente-directrice generale
JAN 2 4 2006
~'Wr-p;)}
i:~
Mrs. Sandra J. Heffi-en
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
JAN 3 0 2006
s"" 'Y",!~3
btk~~~j\~
,; ~'-;'t:.. ~,~:!, ~_~'~'Tm~; .. ~'70:-~!i,U;V,': f.;-;:~;:r::';\'~ t;!),1'\C~
I.\Ui)Ysis~!~g N:P~! !"ii'~ ,;;r.;Hfiil;r.,;;;J
Dear Mrs. Heffi-en:
The Honourable Pierre S. Pettigrew, Minister of Foreign Affairs, has asked
me to reply to your letter addressed to the Honourable Joe Volpe, Minister of
Citizenship and Immigration, a copy of which was forwarded to him on
January 17, 2006, concerning the validity period and cost of a Canadian passport.
As a member of various international organizations, Passport Canada is
able to closely monitor the passport-issuing policies of other countries some of
which, such as New Zealand, have moved from a lO-year validity to 5 years for
the same reasons that Canada has long done so. A verification of identity every
5 years provides for better photo identification (change of appearance).
Furthermore, a 5-year validity passport allows new technologies to be
incorporated more quickly, and as a result, ensures that the Canadian passport
maintains a high level of security and integrity worldwide.
The maximum validity of a passport for a child is determined by the age of
. .-------~~---the.-child-on-the._date._the-passp0rt-is-issued-;-Ifthe-chi-ldis-less~thari-th1"ee-yearS"'of
age, the passport is valid for three years. That policy was implemented in
recognition of the rapidly changing features of children of this age to ensure tliat
the photograph in the passport accurately identifies the child when the pas~portis
presented to border officials.
As for the cost of the passport, you may wish to note that Passport Canada
is a Special Operating Agency. Therefore, it finances its operations entirely from
the fees charged for the processing of passports and other travel documents and
must generate sufficient revenues to meet expenditures. Also, Passport Canada is
Canada
An agency of
Foreign Affairs Canada
-2-
legally required, under the Passport Services Fees Regulations, to adjust its fees
when the postal rate and the postal processing fees increase by more than $0.50.
The fees cover the cost of issuance and verification of passports and the consular
services offered to Canadians.
Thank you for taking the time to write and share your views.
Yours sincerely,
~ AVeid~
Doreen Steidle
Chief Executive Officer
Passport Canada
Ministry of Finance
Office of the Minister
Frost Building South
7 Queen's Park Cr
Toronto ON M7 A 1 Y7
Tel (416) 325-1590
Fax (416) 325-1595
Ministry of Municipal Affairs
and Housing
Office of the Minister
777 Bay Street
Toronto, ON M5G 2E5
Tel (416) 585-7100
www.mah.gov.on.ca
~
Ontario
FEB - 2 2006
January 27,2006
f1\"11 i',!'f'V (\~ ~! G~N
vt;f~~g~ ~ ~~ '<t~~ b:~ ..~. '. \:>
11.. ti"l,\il!!l.'I.~';'\'i"1f:i) !t.q'i.~ff~~
~i.fiIM'&~n~ ~ lV"1J. ! ~ ~ t,1<,:
Dear Head of Council:
We are pleased to announce the release of the Ontario' Municipal Partnership Fund
(OMPF) allocations for 2006.
The government is increasing OMPF funding to $707 million in 2006, $51 million or
7.7% more than the 2005 OMPF funding announced last March. This increase in
funding reflects our government's commitment to supporting municipalities and
ensuring that the OMPF grants continue to remain up to date and responsive to
municipal financial needs.
As you know, the OMPF was designed to address a number of problems inherent in the
former Community Reinvestment Fund (CRF).- The old CRF was inequitable, out of
date, and onerously complex with municipalities in similar circumstances often receiving
very different levels of funding. By contrast, the OMPF consists of a transparent system
of grants that ensures municipalities in similar circumstances are provided with similar
amounts of funding.
We are confident that the 2006 update to the OMPF grants will build on the progress
made in addressing the priorities municipalities shared with us during the design phase
of the OMPF. Additional funding is being provided to: assist municipalities with their
share of social programs; support areas with limited property assessment; address
challenges faced by rural and northern communities; and respond to policing costs in
rural communities.
While the basic framework of the OMPF will remain unchanged in 2006, we have
introduced a number of specific refinements to grant thresholds and parameters in
response to municipal suggestions. We are also pleased to announce that the
government has extended the OMPF phase-in strategy to 2010 in order to better
support municipalities in their gradual adjustment to this new grant program.
Weare also pleased to advise that one-time special assistance will be available to
municipalities to ensure that the 2006 funding is not less than the funding provided
under the 2005 OMPF. The Deputy Ministers of Finance and Municipal Affairs and
Housing will provide the details of this special assistance for affected municipalities.
.../2
-2-
Municipal Treasurers and Clerk-Treasurers will also be provided with the details of all
OMPF grant refinements along with 2006 Allocation Notices and 2006 Cash Flow
Notices. In order to ensure that OMPF grant calculatjons remain transparent and
understandable, ministry staff will also be posting municipal Allocation Notices along
with other supporting materials on the Ministry of Finance website:
http://www.fin.gov.on.ca/english/community/ompf/.
The OMPF Technical Guide will also be revised to reflect all data updates and specific
grant modifications. In the interim, we have enclosed a brochure, the Ontario Municipal
Partnership Fund 2006, which provides general information on OMPF grant
refinements. Any queries can also be directed to the OMPF e-mail address at
info.ompf@fin.gov.on.ca.
The OMPF is a key component of the government's overall program to support
municipalities. Other components include:
Providing $298 million toward the $900 million fund for the
Canada-Ontario Municipal Rural Infrastructure Fund;
Delivering more than $1 billion in provincial gas tax revenues to
. municipalities over five years;
Increasing the provincial share of public health funding to 75% by 2007;
Assisting more than 170 municipalities with up to $2.2 billion in low-cost,
longer term loans, for more than 1,100 local projects, through the Ontario
Strategic Infrastructure Financing Authority.
.._-...-We-remaincommitted-t(rwcrrKing.irfp~rrtnershif:fWith.iTiUiiicipalities.ano.webelieve-.-.._.__......
these important initiatives, together with the OMPF, will result in a significant .
strengthening of Ontario's communities. By working together on shared challenges, we
are confident that we will succeed in improving the qualit life for all citizens
throughout the Province.
t....
Ig uncan
inister of Finance
hn G retsen
inister of Municipal
Affairs and Housing
Enclosure
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Ministry of Culture
Ministere de la Culture
5th Floor, Mowat Block
900 Bay Street
Toronto ON M7A 1L2
Tel: (416) 325-1660
Fax: (416) 325-1726
5" etage, edifice Mowat
900, rue Bay
Toronto (Ontario) M7A 1L2
Tel: (416) 325-1660
Telec: (416) 325-1726
Minister
Ministre
FEB =~ 6 2006
Ontario
January 27,2006
Dear Heritage Friends:
I am pleased to provide you with the enclosed bulletin that outlines regulations that have been
made to implement the amended Ontario Heritage Act. These regulations mark a major step
forward for heritage conservation in Ontario.
The Legislature passed amendments to strengthen the Ontario Heritage Act last April. These
were the first substantive improvements to our heritage legislation in 30 years. After consulting
with heritage stakeholders across the province on the regulatory framework of the act, we are
now making the regulations required to fully implement the improved Ontario Heritage Act.
· The first regulation sets out clear and consistent criteria for the municipal designation of
heritage properties
· The second regulation prescribes criteria for designating properties that have a cultural
heritage value or interest of provincial significance
· The third regulation provides special protection to two marine archaeological sites that
are unique from a symbolic and historical perspective
· The fourth regulation governs licensing to conduct archaeological fieldwork in Ontario.
Please refer to the enclosed bulletin for more details about these regulations. For more
information about the amended Ontario Heritage Act, please go to www.cuIture.2:ov.on.ca.
Thank you for your invaluable input and dedication in helping us with the amendments to the
Ontario Heritage Act. This is a new age for heritage conservation in our province.
Sincerely,
.J17/l7Ct7;~
Madeleine Meilleur
Minister
~ Ontario
January 2006
Regulations under the
Ontario Heritage Act
In April 2005, the Ontario legislature passed the
most comprehensive amendments to the
Ontario Heritage Act since the act was
introduced in 1975. .
The amendments to the Ontario Heritage Act
provide new municipal and provincial powers to
. identify and protect cultural heritage sites and
heritage conservation' districts, marine heritage
sites and archaeological resources. The new"
regulations will provide municipalities,the
province and other stakeholders with additional
tools to implement the act.
..The four new regulations,-developed with
stakeholder input, came into effect January 25,
2006. Tosee the entire regulationsoutlined
below, go towww.e-laws.Qov.on.ca
Regulation O.Reg. 9/06
- .._.._CriteriaJor7Determi.n.in.g..C.u.ltural..............
Heritage Value or Interest
This regulation prescribes criteria for
determining a property's cultural heritage value
or interest for the purposes of subsection 29(1)
. of the Ontario Heritage Act. This subsection . .
enables municipal councils to designate a
. property within the municipality to be of cultural
heritage value or interest if the property meets
the prescribed criteria.
The purpose of this regulation is to provide an
objective' base for the determination and
evaluation of resources of cultural. heritage
value. The prescribed criteria will ensure the
effective, comprehensive and consistent
determination of cultural heritage value or
interest by Ontario municipalities in the exercise
of their powers to designate real property.
Criteria for determining cultural heritage value or
interest are part of an evaluation process t!lat
will be used to determine the significance of a
property. The prescribed criteria are essentially
a.test against which properties can be judged:
the stronger the characteristics of the property
compared to the standard, the greater the
property's cultural' heritage value. The criteria
relate to.such.mattersas historical association,
design, physical attributes, and context.
To guide and inform property owners on
applying the criteria, the-Ministry of Culture is
producing a publication entitled. H. eritage .
Prbperty Evaluation. The guide will provide
municipalities, municipal heritage committees,
heritage organizations, property owners and
other heritage stakeholders with an evaluation
process that'sets out specific steps for
- identifying candidate properties and assessing
their significance usirigthe criteria prescribed by
the regulation; The guide will be available at the
end of February at VJWW.cultlire;Qov.on.ca
Regulation O.Reg~ 10/06
._-.-...Criteria.for.OeteFmi.ning-.Gultu.ral..
Heritage Value or Interest of
Provincial Significance
This regulation prescribes criteria for
determining a' property's cultural heritage value
or interest of provincial significance for the -'
purposes of subsection 34.5(1) of the Ontario
Heritage Act. The regulation enables the
Minister of Culture, after consultation with the
Ontario Heritage Trust, to designate a property
of cultural heritage value or interest - of
provincial significance - within a municipality or
in unorganized territory. .
.../2
Criteria for determining cultural heritage value or
interest are part of an evaluation process by
which the provincial significance of a property
will be established. The criteria provide a
consistent standard across the province for
municipalities and property owners whose
properties may be considered provincially
significant. These criteria address cultural
heritage values such as historical associations,
physical characteristics such as
design/construction, information. potential and
context.
Although consistent with the municipal criteria,
these criteria convey the special nature of
provincial significance.
Regulation O.Reg.11/06
Marine Archaeological Site.
Protection
This regulation gives the province the power to
protect its most significant marine archaeological
sites by prescribing selected sites in regulation
and prohibiting access to them without a site-
specific licence. Two sites are to be listed: the
Edmund Fitzgerald in Lake Superior; and, the
USS Hamilton and USS Scourge, prescribed as
one site, in Lake Ontario.
The Edmund Fitzgerald is unique in that its
heritage value lies in its symbolic and folklore
connections to a community; high public interest;
...--and-1he-pre'sen-ce-of-humanTemains;-----------
The USS Hamilton and USS Scourge are
selected for their rarity, integrity, historic value,
value to a community and the presence of
human remains. They are both War of 1812-era
schooners that are intact examples of early 19th
century merchant vessel/warship hybrids that
are extremely rare in the Great Lakes.
Ontario's program for the protection of marine
archaeological sites is consistent with practice in
most other jurisdictions. However, this
regulation, which limits access without site-
specific licences to prescribed sites, makes the
province a leader in the protection of special
marine archaeological resources.
Regulation O.Reg. 8/06
Archaeology Licences
The Ontario Heritage Act protects the province's
archaeological resources by requiring anyone
conducting archaeological fieldwork to be
licensed.
This regulation sets out, for the first time, the
requirements for licence applications and
renewals for archaeological fieldwork at sites
other than.marine archaeological sites. It
prescribes eligibility criteria; classes of a licence;
terms, conditions and limitations of a licence or
class of licence, including the type of
archaeological fieldwork that may be carried out.
This regulation is intended to bring clarity and
certainty to the process for licensing
archaeological fieldwork under the act. The
licensing system created by this regulation has
been developed and tested in extensive
consultation with the archaeology sector. It
provides a streamlined and transparent process
for applicants and decision-makers alike.
Further information on changes to
the Ontario Heritage Act is available
at www.culture.qov.on.ca.
2
MemlDel! ~0mmtlrliGati0n
L\
. .~
~---"
Association of
Municipalities
of Ontario
Alert
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856 . fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
February 2, 2006 - Alert 06/005
AMO PRE-BUDGET SUBMISSION TO CLOSE THE FISCAL GAP .
Issue: In anticipation of the provincial budget, AMO has developed its pre-budget submission
calling on the Provincial government to address the ongoing provincial municipal fiscal
relationship. President Roger Anderson made a presentation to the Standing Committee on
Finance and Economic Affairs today.
Highlights of Submission: In this year's pre-budget submission we have emphasized the
need to reduce the Province's reliance on municipal revenues to subsidize provincial programs
and services, or to close the provincial-municipal "$3 Billion fiscal gap".
The $3 billion gap is not about whether or not the Harris download was "revenue neutral". It's
about Ontario's unsustainable provincial-municipal fiscal relationship, which has resulted
directly in Ontarians paying by far the highest municipal property taxes in Canada.
In the President's speech and accompanying written presentation, AMO encourages the
Province to work with us to address the current unsustainable provincial-municipal fiscal
relationship to strengthen our communities and urged all Ontario MPPs to seize the following
three priorities in this year's Budget:
· Provide an immediate and meaningful reduction in the cost to municipalities to subsidize
provincial health and social services programs, with a view to its eventual elimination;
. ..._.-~-G0mmit.toensuringthatpredictable'and'sustainable.revenueisavailable.toall.......-
municipalities; and
· Commit to providing a plan to eliminate the municipal infrastructure deficit over time.
In 2004, the Province delivered a health budget; in 2005, the Province delivered an education
budget. President Anderson emphasized to the Standing Committee on Finance and Economic
Affairs that this year's budget needs to be a municipal budget.
Full versions of AMO's pre-budqet submission and President Anderson's speech are available
on the AMO website.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca
For more information, contact: Patricia Swerhone, Senior Policy Advisor at 416-971-9856 extension 323.
OO1emoel0 €>ommurnicatiorn
L" rmJ" /r' , Association of
\, (";'; I. ".:' Municipalities
'. ~.1'" ::.: '. . ;, .
m"'_.'....".lmJ1tI,,; "", ",,/ of Ontano
Alert
393 University Avenue, Suite 1701
Toronto,ON M5G 1E6
Tel: (416) 971"9856 . fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
February 2, 2006 - Alert 06/004
OMERS - Bill 206 - More Amendments
Bill 'Remains Flawed
Issue:
· Standing Committee undertaking clause-by-clause review
· Update on AMO's FIPPA Request
I. Summary of the substantive Government proposals
Some observations:
· The amerndments at Fil0st Reading al0e being amended and others deleted as
outlined below.
· Composition of the Sponsors Corporatiorn arnd the Plans Administration
Corporation has changed again.
· OMERS made a submissiorn commernting om motions and what's still
missing.
We do not as yet have a complete list of the motiorns adopted, but have indicated
the Committee's action for those that we do know. There is one significant
m___mm___~lmendmentthglmWg_Sm_w'ilhdrawn_(se_e~_tt2_belo_w)__whichJtwe_didn't5ucceed,________
would have added more costs to municipal governments.
Highlights of Proposals:
1. Defined Benefit Plan
At First Reading c1ause-by-c1ause, the government moved the deletion of sectiorn
as requested by AMO, OMERs and others. On the following day, the governmernt
members sought unarnimous cornsent to reirnsert the section but failed to get that
cornsernt.
Today, an amendment was adopted to insert a section that will require that the
primary pension plarn be a defirned benefit plarn. This mearns that supplemental
.../2
- 2 -
plans, at least those that are not already prescribed by the Bill, could in theory be
based on a defined contribution formulabased on a 2f3-majority vote. This
means the primary plan and the prescribed supplemental benefits are now
locked-in by the Bill.
2. Prescribed Supplemental Benefits (for police, fire and paramedics)
. .
An amendment would require that, at a local level, there be at least 36 months
between the date that one prescribed supplemental benefit is made available and
the date that any subsequent supplemental benefit is made available (by that
same employer). This means that access to the prescribed benefits cannot be
accelerated by shortening the terms of collective agreements, a consequence that
was generated by an amendment made at First Reading. In relative terms, this is
helpful.
A government motion to replace Subsection 11(3) was withdrawn as a result of
some quick advocacy. If the amendment had passed, it would have resulted in
potential new additional costs associated with the prescribed supplemental plans
for fire, police and paramedics, as the sections appeared to obligate employers to
share in the costs of those benefits on a retroactive basis as well as prospective
basis for those members who wish to purchase past service.
3. Cap on Employer Contributions
Section 12 is to be deleted. This section limited the improvements that could be
......._._..JD~Q~JQJb(;tPrImQry.p~.n~IQn....plan~._Ill~jmpJtc.atlo_n.oItbe_.s.ecti.on.was~thatthe_____
primary plan provide benefits based on:
· the current best 60 consecutive months of earnings (multiplied by
pensionable service)
· and an accrual rate of no greater than 20/0 less an offset of 0.60/0 of the
YMPE (which allows for some level of CPP integration).
In other words, with the deletion of Section 12 the primary plan can be amended
in the future to improve either the best average earnings formula (i.e., best 36
months) or the accrual rate (Le., 20/0 with no offset). This is a significant change
and is clearly a concession to CUPE and other employee groups who have been
fighting the "cap".
.../3
- 3 -
4. Governance Structure
The Government has proposed a number of changes that again deal with the
governance of OMERS.
a) Sponsors Corporation
Section 38(1) is to be amended with the effect that during the transitional period
(of one year) the Sponsors Corporation will be comprised of 14 members
(compared to the 22 required by the Bill following second reading and compared
to the 16 voting members when the Bill was introduced).
A new section 39(9) is to be added, which will give multiple (i.e., weighted) votes
to AMO and CUPE (Ontario). The two AMO members will each have two votes
and the one CUPE (Ontario) member will have three votes. Each side (employers
and plan members) will have nine votes, for a total of eighteen.
A list of the revised Sponsor Corporation membership follows.
14 voting members - Sponsors Corporation *
Number in ( ) indicates the composition at Second Reading
AMO and CUPE (Ontario) have weighted votes
Errf 10 erRe reserltatives Plarl MernberRe fesentatives
AMO - 2 5 CUPE Ontario - 1 5
City of Toronto - 1 (2) CUPE Local 79 and 416 - 1 (0)
and the a ointment rotates
PAO - 1 (1)
" --- " - - -., ~ ..~
School Boards -1 (1) and
the a ointment rotates
OAPSB - 1 1
Other Employers - 2 (2) and
rotational representation
continues
OPFFA-l 1
OSSTF - 1 (0) (replaces
representative to be chosen by
Association of Municipal
Managers, Clerks and
Treasurers who were to
represent non-
union/unaffiliated em 10 ees
Other Members - 1 2
Former Members - 1 1
.
Second Reading - 22 voting members
.../4
- 4-
b) Administration Corporation
Section 33(2) is to be replaced. The replacement section provides for a three-
year transitional period (versus the one year period previously in the Bill), during
which the composition of the Administration Corporation will be as prescribed by
the Bill, notwithstanding any by-laws passed by the Sponsors Corporation.
Section 44 is to be replaced. . The replacement section alters the composition .of
the Administration Corporation during the three year transition period follows.
Unlike the Sponsors Corporation there is no weighted voting.
Em
The AMCTO has representation on the Administration Corporation whereas it
does not have representation on the Sponsors Corporation. On the other hand,
-- ------OSSTF-ncfs-.-representation6h-.the-Spons6Ys.Corporatiorll5ul-n-6f6n.ffle--.-----....---.--..-.
Administration Corporation. Despite the equal size of OSSTF and the non-union
(AMCTO), there are clear inconsistencies in the initial composition (and voting
structure) of the Sponsors Corporation and the Administration Corporation. This,
along with fire and police with a seat each, the composition does not accurately
reflect a representation by population model.
A motion proposes that the Lieutenant Governor in Council will make the first
appointments to the Administration Corporation. These appointments are not to
exceed three years.
A new section 33(1.1) is to require a two-thirds majority vote of the Sponsors
Corporation members in order to pass by-laws that affect the composition of and
method for choosing members of the Administration Corporation.
.../5
- 5 -
c) Advisory Committees
Section 40(3) and 41(3) are to be struck out. The consequence of this change is
that the advisory committees will become permanent (Le., they will not be
discontinued upon the establishment of the Sponsor Corporations by-laws).
II. AMO's FIPPA Request Update:
. .
The Association made a FIPPA request December 15, 2005 for information related
to the financial analysis of the Bill and government sponsored amendments. AMO
was recently informed that MMAH is extending the timeframe for response until
February 27, 2006. AMO is appealing this extension request for the following
reasons:
· We did not receive an adequate decision letter within the 30 days from the
date that our request was received, as required by legislation;
· We did not receive notice that there has been an extension of a time limit
within 30 days from the date that our request was received, as required by
legislation; and,
· We do not agree that an extension is necessary, or that an additional 31 day
time period is reasonable.
Given the legislative stage of the Bill, and that it could be reported to the House
as early as February 13, AMO has pointed out the extremely time sensitive nature
of the request. AMO will keep members informed of the results of our appeal.
Action:
....._,.,....AM.Q-wishesto'acknuwledgethe'woTk.of.municipal-gove-rrrments'in'theirefferrtslo.'.............
raise the issue locally with their MPPs and community. These efforts should
continue as the Bill will be reported to the House for Third Reading debate.
Timing for this is not known as yet but could occur as early as February 13 when
the House resumes.
AMO would also like to acknowledge those municipalities that made written
submissions as well as appearing at Standing Committee.
AMO will continue to message that this Bill is flawed and that the government
should withdraw it.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca
For more information, contact: Pat Vanini, Executive Director, at 416-971-9856 extension 316
Ministry of Municipal Affairs
and Housing
Ministere des Affaires municipales
et du Logement
~
.~
Ontario
Office of the Minister
777 Bay Street, 17'" Floor
Toronto ON M5G 2E5
Tel. (416) 585-7000
Fax (416) 585-6470
www.mah.Qov.on.ea
Bureau du ministre
777, rue Bay, 17" atage
Toronto ON M5G 2E5
Tel. (416) 585-7000
Telae (416) 585-6470
www.mah.Qov.on.ea
06-23806
b1
February 1, 2006
FER 6 2006
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5Vl
Dear Mrs. Heffren:
The Honourable Steve Peters, MPP for Elgin-Middlesex-London, has forwarded to me a copy of
your letter of January 6, 2006 advising him of Council's views about Private Member's Bill 123,
the proposed Transparency in Public Matters Act, 2005, introduced by Ms. Caroline
Di Cocco, MPP for Samia-Lambton. I appreciate receiving Council's concerns.
I would like you to know that I support the prinCiple of accountable decision-making through
openness and transparency in council meetings. In her October 2003 report, "Making Municipal
Government More Accountable: The Need for an Open Meetings Law in Ontario", Information
and Privacy Commissioner Dr. Ann Cavoukian made a number of recommendations to this
effect.
Currently, we are reviewing the Municipal Act, 2001 to ensure that municipal councils have the
authority and flexibility necessary to address local issues. As part of this review, we continue to
... ... .. . .-examinetheissuesthathavebeenraisedbyour stakeholders in-order todevelop-reforms-that
will benefit municipalities across Ontario. Your concerns related to Bi11123 will also be
included in the review.
Again, thank you for sharing Council's concerns with me.
The Honourable Dalton McGuinty, Premier of Ontario
Ms. Caroline Di Cocco, MPP, Sarnia-Lambton
, 322(06/95)
ONTARIO
GOOD ROADS
ASSOCIATIDN
6355 KENNEDY RD., UNIT2
MISSISSAUGA, ONTARIO
L5T 2L5
TELEPHONE 905-795-2555
FAX 905-795-2660
M,/""~I!:' ;it<<Jff~i;~4'tr;; .
January 31, 2006
To all OGRA Members:
Your municipality recently received an e-mail from Councillor Andre Rivest citing
concerns with the OGRA nomination process. I would like to explain the process and
address the statements contained in the above referenced memo.
OGRA is represented by 15 Board members drawn from the general membership_ The
Board is comprised of the following geographical areas:
Northern Ontario
Southwest Ontario
South Central Ontario
Southeast Ontario
City of Toronto
4 representatives
3 representatives
3 representatives
3 representatives
2 representatives
The Board attempts to maintain a balance between elected (members of Council) and
appointed (members of municipal staff).
In October of each year a letter is sent to all OGRA members requesting "expressions
of interest" to sit on the Board. All expressions of interest received by the closing date
. . ~..--~.-are.p.resented.to.the.Nomi.nati.ng.Go.m.m.ittee-0f-the......Board.as.set-out.in.the....OG.RA~.~.........
Constitution. The Nominating Committee reviews all submissions and recommends a
slate of candidates to the Board.
Once the Board has considered the report of the Nomination Committee another letter
is sent to all OGRA members advising of the slate of candidates that will be
recommended to the membership at the February Annual Meeting and soliciting
additional nominations. Members who submitted their name to the Nominating
Committee and who were not selected may re-submit their name in nomination with the
understanding that an election will be held at the annual conference to select the Board
for the term.
When incumbents have given freely of their time and fulfilled their obligations as Board
members, the Nominating Committee should reinforce this commitm.ent with a vote of
confidence by nominating them to continue in their position. This is not to suggest that
others are not equally as qualified to serve but recognizes the commitment that the
incumbents have made to the association. It would not be appropriate for the
. Nominating Committee to make value judgmentsbetweenincumbents that they know
and aspirants that they don't know. That's the electorate's job and the aspirant's job to
make the case for change.
Contrary to the memo circulated by Councillor Rivest, the nomination process is
transparent and allows any member of OGRA who wishes to be considered for election
to place their name in nomination. An election will be held in February and all
candidates have the opportunity to speak to the delegates regarding their qualifications.
The membership attending the conference will ultimately decide the composition of the
Board.
As a municipal association OGRA prides itself on following an accepted democratic
process to elect its Board and at no time is any member of OGRA disenfranchised from
putting their candidacy in front of the membership.
I would be pleased to discuss this matter with any member and I can be reached at (905)
430-4311 or bye-mail at Q.feved"el.t@tQ\NIi}y'QitQ~.9Jl..<;~.
Yours truly,
Tony Prevedel
OGRA 1 sl Vice-President
". -'-"'" "-- .-.' , - .. . ... ..
. ".',-', '.....', _.', ..... - ,.....-..... --." '.
. .... , ". 'c','," .
. - ','
." ;'- ,", -.,.:..,:,,: -:: -:.; - "." "'-'".
~~~.t\,~~~~i..i. .....
..~}.~?l)!l!A!!IR.~~'~Tl~. ('IF
i~~~~t~tt~~tQ~..~~.Q~~i~
FOR IMMEDIATE RELEASE
PROPOSED LEGISLATION OPENS DOOR TO FURTHER
PRIVATIZATION IN THE DELIVERY OF LONG TERM CARE
TORONTO (Jan. 30, 2006) - The McGuinty government's proposed legislation
to integrate health services unfairly discriminates against not-for-profit providers
of care. If passed, Bill 36 opens the door for further erosion of not-for-profit care
and increased privatization of service delivery.
"For a government that once was resolute and vocal in its opposition to private,
for-profit health care, Bill 36 appears to be a fundamental policy reversal," Donna
Rubin, CEO of the Ontario Association of Non-Profit Homes and Services for
Seniors (OANHSS), told the Standing Committee on Social Policy at Queen's
Park today.
Specifically, Section 28 in Bill 36 would give the Minister of Health and Long-
Term Care sweeping powers over not-for-profit providers, including the ability to
force mergers and even shut down organizations. However, the Bill does not give
the Minister similar authority to make changes affecting the operations of for-
profit providers.
"This clearly is open discrimination, and if passed into law, will give unfair
advantage to the for-profit operators of privately-owned nursing homes," Rubin
said. "We can't fathom how the public interest could possibly be served by
exempting for-profit organizations in Section 28. If for-profit providers choose to
operate in the publicly-funded health care system, they should be under the
same rules as everyone else," added Rubin.
OANHSS is calling for Section 28 to be either removed from the Bill or made to
apply to all providers so that there is no discrimination, long term care delivery
does not become dominated by private operators, and consumers continue to
have choice.
2
For-profit providers now operate more long term care beds in Ontario than not-
for-profit providers. This preponderance of for-profit beds is a fairly recent
development, with the shift occurring over the last six years when more than
65 per cent of the 20,000 new beds were awarded to the for-profit sector. Bill 36
could further tilt the balance and reduce consumer choice.
Not-for-profit long term care providers have a long history of leadership in
. providing integrated services. Often they offer a continuum of services for people
with varying levels of need. For example, these homes often function as service
hubs for day programs and for meals-on-wheels for seniors living in the
community.
As well, not-for-profit homes have a long history of serving their communities.
They re-invest their surplus dollars to enhance and expand the level of service
provided to residents. Additionally, not-for-profits typically contribute additional
resources beyond what the province provides, topping up provincial funding with
charitable donations and municipal transfers.
Not-for-profits are deeply rooted in the cultural, religious and geographic
communities they serve. They are actively supported by local volunteers, and they
are sensitive to local needs.
"For all these reasons, we believe the McGuinty government should be doing
everything it can to ensure that the not-for-profit sector is protected and
supported. Yet here it is proposing to give unfair advantage to for-profit
operators," Rubin noted.
OANHSS is the provincial association representing not-for-profit providers of long
term care, services and housing for seniors. Members include municipal and
~~~----~--cnffrita5Ie~loff~rtefnfcarell(fmes;~~fion::profirnufsingnomes~--se~nrors'~nousing~~------~---
projects and community services agencies. Member organizations operate over
26,000 long term care beds and over 5,000 seniors' housing units across the
province.
-30-
For further information, contact:
Debbie Humphreys
OANHSS
905-851-8821 x 233
News Release
bI
Association of Municipalities of Ontario
393 University Avenue, Suite 1701
Toronto, ON M5G 1 E6
Tel: (416) 971-9856. fax: (416) 971-6191
e-mail: amo@amo.on.ca
For immediate release
NWS - 06/02
Province Determined to Impose
New Pension Costs on Municipalities and Taxpayers
Toronto, Ontario, February 1, 2006 - The Association of Municipalities of Ontario (AMO) is
warning Ontario municipalities that their concerns about the Ontario Government's costly OMERS
pension plan reforms have largely been ignored. Bill 206: An Act to revise the Ontario Municipal
Employees Retirement System Act, 2005, will proceed to clause by clause analysis today, without
substantive amendments in favour of municipalities, employers or property tax payers.
The Province is dismissing the best interests of OMERS members, pensioners, municipalities, tax
payers and the long-term viability of the OMERS Pension Plan, by ensuring that police,
firefighters and paramedics have access to supplemental benefits, regardless of the cost.
"The Province will accept the political credit for providing supplemental benefits, but not the
added costs or the administrative headaches that will go along with them," said AMO President
Roger Anderson.
"Pension benefits are not free and the public knows it. Those who say these costly supplemental
benefits won't be embraced by employees are the same people who have spent a decade
lobbying for them. Tax increases are inevitable."
AMO's. initial analysis, using actuarial data supplied bYOMEB~~L~~1il'!l_c:ll~~Jb~c:lt~ldPpL~Jn~JJ!9J~_~~~
~pensro-n~-6en~efifsfh~eBTlrwouT(nm-pose~fo-r-se~lecTem~ployees could cost as much as $380 million
in new labour costs on municipal property taxpayers. This would represent an average municipal
property tax increase of 3% province-wide, with no increase in services. Detailed analysis of the
most recent amendments to Bill 206 is available on AMO's website, www.amo.on.ca.
"The OMERS pension plan is already one of the most generous pension plans in Canada.
Municipal taxpayers, particularly pensioners on fixed incomes, should not have to pay higher
property taxes to fund even greater benefits for a select few."
AMO is a non-profit organization representing almost all of Ontario's 445 municipal governments.
AMO supports and enhances strong and effective municipal government in Ontario and promotes
the value of municipal government as a vital and essential component of Ontario and Canada's
political system.
- 30-
Interested media should contact:
Pat Vanini, AMO Executive Director, (416) 971-9856, ext 316; or 416-729-4394
Brian Lambie, AMO Media Contact, (416) 729-5425