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February 27, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING FEBRUARY 27, 2014 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA MINUTES (Al —A7) February 13, 2014 Council BUSINESS ARISING FROM MINUTES DELEGATIONS: 9:30.a.m. Public Meeting --Zoning Amendment—Lot 8, Concession 14 (131) 1:30 p.m. Pori Glasgow Trailer Park—2014 Budget (C9b) (this portion of the meeting will be held in the Training Room, Rodney Fire Hall adjacent to the municipal building) PLANNING: (131-133) 1.* Report re: Zoning By-law Amendment— Lakewood Trailer Estates 2.* Report re: Proposed Severance - Lot 1, Concession 14 (McGill) 3. Verbal report re: Aldborough Public School site plan application REPORTS: (C1-C10) 1. ROADS 2. RECREATION i February 27, 2014..........Page 2 3. WATER DISTRIBUTION SYSTEM a) *Section 11 Annual Report 4. WASTEWATER a) *Rodney WPCP — MOE Inspection Report 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) *WESA— Draft Fall 2013 Monitoring Report b) * 2014 Port Glasgow Trailer Park Budget 10. ACCOUNTS CORRESPONDENCE: (131-1313) 1.* United Townships of Head, Clara & Maria — support of a resolution regarding site septic system inspections; 2.* Town of Atikokan — Council resolution supporting the new police billing model; 3.* Town of Arnprior— request for support of a resolution regarding rate increases for electricity; 4.* Lupus Foundation of Ontario —financial support for lupus research; 5.* Elgin County— Invitation of the Annual Wardens Charity Golf-Tournament; RECOMMENDED TO ACCEPT & FILE: 6. AMO • Watch file —February 16, 2014 • AMO — 2014 Federal Budget; • Watch file —February 13, 2014; • AMO — Prime Minister Announces Additional Building Canada Fund Details; 7. Ontario Farmland Trust - Invitation to seminar for Permanent Land Protection; 8. Ministry of Citizenship & Immigration — Nomination for Newcomer Champion Award; February 27, 2014..........Page 3 9. Elgin County— Notice of Decision —Application # E 77113 — Ro er & Paul Lupsor; 10. Minutes of Marina Board of Management Meeting — January 309h, 2014; 11. Township of Greater Madawaska — Resolution regarding OPP proposed new billing model; 12. 2014 OSUM Conference & Trade Show— invitation to the Town of Parry Sound; 13. Elgin County— Notice of Decision —Application # E 88/13 — Bradley & Susan Bandeen; BY-LAWS: By-law No. 2014-11 Zoning Amendment (Kopriva) MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS: (G1-G2) 1. Closed session — disposal of property *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS March 13, 2014 Council March 13, 2014 Tri-County Management Committee Special Meeting, 7:00 p.m. March 18, 2014 Special Budget Meeting 9:30 a.m. March 20, 2014 Special Budget Meeting, 9:00 a.m. March 27, 2014 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 41 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 13,2014 PRESENT Mayor Bernie While, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 13, 2014 as printed and circulated with the following addition: Notice of Public Consultation—Seaside Developments DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Bodnar Seconded by Aldred RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: January 16,2014 Special Council January 23, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES REPORTS 1. ROADS a) Monthly Report RES. NO. 3 Moved by Bodnar Seconded by Leatham RESOLVED that the January 2014 Roads Report be received. DISPOSITION: Carried February 13, 2014 .....Page 2 of 7 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM a) Monthly Reports for December 2013 and January 2014 RES. N0.4 Moved by Miller Seconded by Bodnar RESOLVED that the December 2013 and January 2014 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING a Monthly Report RES. NO. 5 Moved by Aldred Seconded by Leatham RESOLVED that the Building Report for January 2014 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION a) Report--2013 Council Remuneration and Expenses RES. NO. 6 Moved by Miller Seconded by Bodnar RESOLVED that the report from the Deputy Treasurer re: 2013 Council Remuneration and Expenses be received. DISPOSITION: Carried 10. PLANNING Mr. Halwa attended the Council meeting at 1:30 p.m.to discuss the new zoning by-law. See below for comments. 11.ACCOUNTS RES. NO. 7 Moved by Miller Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#2 amounting to$426,649,08 in settlement of General, Road,Water, and Arena Accounts (including cheques#16086-16221) DISPOSITION: Carried i A-3 February 13, 2014 .....Page 3 of 7 CORRESPONDENCE: 1. Randy Pettapiece, MPP-Perth-Wellington—request for support of a resolution on Joint and Several Liability RES. NO. 8 Moved by Aldred Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by Randy Pettaplece, MPP asking the government to protect taxpayers from higher property taxes by implementing a comprehensive, long-term solution to reform joint and several liability insurance for municipalities by no later than June 2014, addressing the alarming rise in insurance premiums due to rising litigation and claim costs. DISPOSITION: Carried 2. Aldborough Volunteer Parent Council—request to waive fees RES. NO. 9 Moved by Miller Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on March 6,2014,2007 from 4:00 to 10:00 p.m. for the Aldborough Volunteer Parent Movie/Fun Night fundraising event. DISPOSITION: Carried 3. Rodney&District Horticulture Society—requesting 2014 grant 4. M.P.o.W.E.R.—request for funding 5. Ken Gibson—Port Glasgow Trailer Park—removing $100.00 lakefront fee 6. M.P.o.W.E.R.—request for road closure July 12,2014 RES. NO. 10 Moved by Aldred Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin supports the request of the Cactus Cattle and Cowboys Committee to close Furnival Road from Queen Street to Victoria Street on Saturday July 12'", 2014 from 12:00 p.m.to 1:30 p.m. DISPOSITION: Carried 7. Heritage Conservation Workshop—Invitation 8. Thames Valley District School Board—postpone of the school closures for renovations 9. Rodney Horticulture Society—request for flower watering 10. Thames Valley District School Board—Special Olympics--invitation 11. AMO—OPP Policed Communities: Update 1 12. AMO—Recent Developments in Joint and Several Liability—Municipal Action Needed A4 February 13, 2014 .....Page 4 of 7 RES. NO. 11 Moved by Leatham Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is in support of sending a letter to the Attorney General regarding the impact of joint and several liability on municipalities. DISPOSITION: Carried 13. AMO • Watch file--January 23,2014 • Watch file—January 30, 2014 • Highlights of January, 2014 Board Meeting • AMO President's letter to OPP Policing Municipalities • 2014 LAS Town Hall Information Sessions 14, Elgin County—Application#E 76113(Fleming) no appeal 15. Municipal Employer Pension Centre—2012 Annual Report 16, 2014 Ontario Senior of the Year Award 17. Greenstone—copy of resolution opposing requalification of Municipal Building Officials 18. County of Lambton—resolution opposing the requalification of Municipal Building Officials 19. Tillsonburg—Council Resolution—OPP billing model resolution 20. Notice of Public Consultation Session—Seaside Development—Port Glasgow RES. NO. 12 Moved by Leatham Seconded by Aldred RESOLVED that the above correspondence items numbered 3,4, 5, 7, 8, 9, 10, 11, 13-20 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-09—Interim Tax Lew RES. NO.13 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to provide for an interim tax levy for the year 2014 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO. 14 Moved by Miller Seconded by Leatham RESOLVED that a By-law to provide for an interim tax levy for the year 2014 be now read a third time and finally passed,signed, sealed and numbered By-law Number 2014-08—Interim Tax Levy DISPOSITION: Carried J February 13, 2014 .....Page 5 of 7 2. By-law No. 2014-09—Discharge of Lien RES. NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the discharge of a lien and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO. 16 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to authorize the discharge of a lien be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-09—Discharge of Lien (217 Argyle) DISPOSITION: Carried MINUTES RES. NO. 17 Moved by Aldred Seconded by Leatham RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board Minutes—December 10,2013 Four Counties Transportation Services—December 10, 2013 Tri County Management Committee—Special Meeting—December 17,2013 West Elgin Arena Board—January 14, 2014 West Elgin Chamber of Commerce Business Meeting—January 14, 2014 DISPOSITION: Carried OTHER BUSINESS 1. Council Announcements • Next Neighbourhood Watch meeting on March 3`d, 7 p.m. at Rodney Legion • March 5th—Joint Horticultural meeting between Rodney,West Lorne and Dutton, 7 p.m. at West Lorne Legion—topic Whistling Gardens • Chilli Cook-off—judged by Mayor Wiehle, Councillor Miller and John Johnston—3 entries,winner Optimist Club • Chamber of Commerce meeting on January 14th—enquiries about priorities in budget regarding streetscape, sidewalks • County of Elgin budget for 2014 adopted • Graham Road in budget—need to discuss"hump"—will be West Elgin responsibility to lower and county will pave and gutter • Good turnout for wrestling fundraiser, raised $9,000. CLOSED SESSION RES. NO. 18 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Litigation or potential litigation (M.A.s.239(2)(e) DISPOSITION: Carried February 13, 2414 .....Page$of 7 RES. NO.19 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried RISE AND REPORT Mayor reported that a report on potential litigation has been received. DELEGATIONS 11:30 a.m. West Elgin Nature Club—policy for roadside mowing In attendance: Stan Caveney, Chris Leys, Bill Prieksaitis, Public Works Superintendent, 12 ratepayers. Mr. Caveney presented a document which identified a problem with timing of roadside mowing and included 6 recommendations for Council to consider. It was suggested that Gray Line be used as a pilot project Comments: • Have the farmers been approached about cutting close to drainage ditches? • Is there a financial benefit to cutting every other year? How do we address the ratepayers that ask we are letting the weeds to growl • Need for a written policy so understood by all • Need to set up bee gardens • Need to educate entire community about issue and not cut road allowances in front of their property. RES. NO. 20 Moved by Leatham Seconded by Bodnar RESOLVED that Council appoint the Public Works Superintendent, Administrator and Councillor Miller to meet with the Nature Club to bring forward a workable policy for roadside mowing. DISPOSITION: Carried 1:30 p.m. Planner Ted Halwa—new draft zoning by-law Mr. Halwa referred to page 29 of Volume 1 and reviewed the different zones. Severed lots will be zoned A3. There was discussion regarding the sizes of an A3 zone versus an RR zone. Staff to review maps and provide reports on lots affected by changes in designation. Cemeteries refer to active cemeteries. Mr. Halwa presented a draft zoning schedule(Map 29)showing the Conservation Authority regulatory lines which include drains, ravines,wetlands. It was decided to show the regulatory line along Lake Erie and Thames River only. Questions regarding the zoning maps were addressed by the Planner. Discussion was held regarding the size of an A3 zone, Councillor Aldred referred to page H-6. Should 1.5 acres be the minimum? Discussion was held regarding the minimum size of an Al zone. It was agreed that 19 ha, not 40 ha, be the minimum. The next meeting was scheduled for March 27th at 1:30 p.m. Requested changes would be made to the documents for Council to review. At that meeting, an Open Al February 13, 2014 .....Page 7 of 7 House and Public Meeting will be scheduled. Documents will be available for public review at the libraries, office and on the web. CONFIRMING BY-LAW RES. NO.20 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 13th 2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.21 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on February 13th,2014 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2014- 10- Confirming By-law February 13 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.22 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 3:28 p.m.to meet again for a special meeting on February 27, 2014. DISPOSITION: Carried These minutes were adopted on the 27th day of February, 2014 Mayor Clerk MUNICIPALITY OF WEST ELGIN " NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Lakewood Trailer Estates Inc. (P-112014) Part of Lot 8, Concession XIV DATE&TIME: 9:30 a.m.Thursday, February 27", 2014. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law to permit the expansion of a long-established trailer park for passive recreational purposes. The proposed amendment would change the zoning of undeveloped lands situated on the south side of Gray Line east of the Hamlet of Port Glasgow, comprising part of Lot 8, Concession XIV, from the 'site-specific' Lakeshore Residential — Holding (LR-1-H) Zone to the Trailer Park (TP) Zone. The amendment would fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E128113 to enlarge Lakewood Trailer Estates through the conveyance of abutting undeveloped lands. The lands proposed to be re-zoned to Trailer Park (TP)comprise an area of 9.2 hectares (22.8 acres), a frontage of 336.6 metres (1,104 ft) on Gray Line and an irregular depth. The parcel is without buildings or structures and has been left primarily in its natural state. The lands are to be merged in the same name and title as abutting lands to the west, being the location of the long established Lakewood Trailer Park. The additional lands are to be used for passive recreational purposes associated with the Trailer Park, namely, walking trails and shoreline access to Lake Erie. Permitted uses of the Trailer Park (TP) Zone include a campground or trailer park and a dwelling unit or single unit detached dwelling as an accessory use. In this instance, no additional camp sites are proposed. The subject lands are designated `Agricultural Area' in the County of Elgin Official Plan and are designated `Lakeshore Area' in the West Elgin Official Plan. The proposed amendment is considered to be in conformity with both official plans. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519) 686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(90.4)of the Act. DATED AT RODNEY this 4'" day of February, 2014. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Norma Bryant tl Telephone: (519) 785-0560 Clerk Fax: (519) 785-0644 Email: nbryant @westelgin.net ZONING BY-LAW AMENDMENT Lakewood Trailer Estates Inc. (Wendie Dupuis) Gray Line Municipality of Pt Lot 8, Concession XIV WEST ELGIN Municipality of West Elgin KEY MAP BF BEATTIE LIN ZONING FLEMIIVG LINE A9 AGRICULTURAL LR LAKESHORE RESIDENTIAL O TP TRAILER PARK I � GI68 LINE ZO 336.Bm(1,104R) QRAYLINE N it F'N RES 11111,111NIX11 V Clac[ban JOHNSTON LINE G 2 L 7 £ Lp7 8 9.2 ha A B 1 2 3 4 5 6 7 8 9 1U 11 f2 (22.8 ac) Ili W MCLEAN LINE Lakew 1 11 rFsta I IV KINTYRE LINE O U z g w v MCDOUGALL LINE e HWY 401 m VI `O HOSKINS LINE VI 8e VII Ai Phato 20ad DOWNIE LINE 103 LANDS PROPOSED TO BE RE-ZONED w FROM'SITE-SPECIFIC'LAKESHORE 1:6,000 . VII Rodney RESIDENTIAL-HOLDING(LR-1-H)TO s F MCMILLAN LINE QUEEN TRAILER PARK(TP) Meters 10 0 2550 100 vu1 West Lorne PIONEER LINE 2 0 X B C D 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 = MARSH LINE f x Y16 Q I HOMSON LINE d o x 0 z XI SILVER CLAY LINE U X C9 X!I New Glasgow 3 Eagle TALB07 LINE IX: SUBJECT LANDS Pig GRAY LINE Glasgow LAKE ERIE 9:100,000 3,000 1,500 0 3,000 Metres 8, Monteith Brown 1P plan n rrjg.don'su Rents 610 Princess Avenue London, ON N613 2B9 Tel: (519)686-1300 Fax: (519)681-1690 M ilfl � �B �Df!il E-Mail: mbpcOmbpc.ca r��arit-r�riCr Esr��isu'ttan3 Web: www.mbpc.ca 25 February 2014 MEMORANDUM #13-2285 TO: Members of Council Municipality of West Elgin FROM: Ted Halwa SUBJ: Public Meeting — February 27th, 2074 - Amendment to the Zoning By-law — Lakewood Trailer Estates Inc. (Wendle Dupuis)--Part of Lot 8, Concession XIV The purpose of the public meeting is to consider a proposed amendment to the Zoning By-law with respect to the abovenoted lands to fulfill a condition imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E 128113) on August 28th, 2013 for the purposes of enlarging Lakewood Trailer Estates by the conveyance of abutting undeveloped lands. The subject lands, being 9.2 ha (22.8 acres) in area, abut the trailer park along its easterly boundary and are primarily in a natural state and are devoid of any buildings or structures. Two natural watercourses (the easterly most being Ox Creek) meander through the parcel before joining as one and emptying into Lake Erie. The lands have been used used for passive recreational purposes i.e. walking trails and to provide access to Lake Erie. The owners are proposing a rezoning of the parcel from its current 'site- specific' Lakeshore Residential— Holding (LR-1-H)Zone to Trailer Park(TP). The owner has not submitted plans, at least as yet, to establish additional trailer sites on the subject lands area. In the event this is proposed, site plan control would apply and various supporting technical studies would be required. Under the Planning Act, developments subject to site plan control includes the laying out of three or more trailer sites. A site plan agreement would be required. Portions of the subject lands have been identified as 'Woodlands' in the West Elgin Official Plan and the County of Elgin Official Plan. Whether they constitute 'significant' woodlands has not been determined. Development and site alteration are not permitted in 'significant' woodlands unless it is demonstrated (usually in the form of a professionally prepared study) that there will be no negative impacts on the woodland and its function (Section D1.2.3). Under the County Official Plan a determination of significance is contingent on a natural heritage system being established by the County(Section D1.2.4). The Ministry of Municipal Affairs has recently (February 24, 2014) forwarded comments to us via email from the Ministry of Natural Resources (February 21, 2014). MNR questions the need for the re-zoning Lakewood Trailer Estates MONTEITH BROWN PLANNING CONSULTANTS 25 February 2014 page 2 and did not consider the transfer of land to the abutting trailer park as constituting a "minor boundary adjustment" notwithstanding that the consent was ultimately granted by the Elgin Land Division Committee. MNR is concerned that under the Trailer Park (TP) zoning proposed, the owner could proceed with the development of additional trailer sites even though the expressed intent is not to do so at this time. Although the lands are designated 'Agricultural Area' in the County of Elgin Official Plan, the Plan recognizes that certain lands outside settlement areas have been designated for non-agricultural development by lower tier official plans and these lands are deemed not to be in the prime agricultural area but rather are subject to the relevant policies of the County Plan and policies of the lower tier plan. The subject lands lie in the 'Lakeshore Area' of the West Elgin Official Plan. Campgrounds and trailer parks are permitted and criteria established for evaluating proposals for new development and expansions to existing development (Section 7.10). The proposed re-zoning is considered to be consistent with the FPS and in conformity with both official plans. A reference plan (survey) has been prepared and deposited with the Land Registrar. In the interim, a 'site-specific' (i.e. TP-#)zoning along with a "H' symbol would seem to be the best course of action to restrict the permitted uses of the subject lands to those of a passive recreational nature (e.g. nature trails) pending the preparation, submission and approval of the necessary plans and studies. (original signed by) Ted L. Halwa, MCIP, RPP 610 Princess Avenue London, ON N613 2B9 Tel: (519)686-1300 Fax: (519)681-1690 IUlt til Bi h'►B�'O n. E-Mail: mboc(&[Dboc.ca tilSrirti'na'cort ,lYants Web: www.mbec.ca PLANNING REPORT- PRE-APPLICATION: Municipality of West Elgin Proposed Severance: Patsy& Mark McGill, Part of Lot 1, Con XIV February 24,2014 E y Patsy& Mark McGill r Part Lot 1, Concession XIV To sever a rectangularly shaped parcel from a larger,. irregularly shaped parcel for the purposes of ' creating a residential building lot. `k Aria(rn.)`' Frontage(mj ;Depth (m), Area& Dimensions: 3,170 sq m (0.8 ac) 32 m (105 ft) 99 m (325 ft) Existing Buildings: none • single unit detached dwelling proposed " Other: • connection to municipal piped water supply available • private, on-site sanitary waste disposal system required new entrance to Gray Line required Area, m( : Franta e, m _. .. Area & Dimensions: 15.5 hectares 38.4 ac) 427 m (1,400 ft) irregular 43 trailer sites and accessory buildings associated with Leisure Heights Trailer Existing Buildings: park owned and operated by the applicants Other: • no change in use proposed • owners currently reside in a double-wide mobile home on a separate lot(21105 Gray Line) created by a previous owner. The owners intend i to re-locate to a new dwelling on the lands being conveyed • a significant portion of the parcel is in cash-crop, Planning Act no issues of Provincial interest apparent [Section 2], Criteria for plans of subdivision/consents capable of being satisfied [Section 51(24)]. • creation of residential building lots not permitted in `prime agricultural areas', although in this instance the subject lands are in a non- PPS 2005 ✓ agricultural designation and the loss of prime agricultural land not at Issue • application considered "consistent with" PPS Page 1 of 3 Planning Report- Pre-Application: Municipality of West Elgin Proposed Severance: Patsy& Mark McGill 24 February 2014 Designation: . 'Agricultural Area' • the Plan states: It is recognized that certain lands outside of settlement areas have been designated for non-agricultural development by the lower tier Official Plans and these lands are deemed to not be within the prime County Official Plan ✓ agricultural area and are instead subject to the Policies: relevant policies of this Plan and the policies of the lower tier Official Plan (Section C2.2) • proposed severance capable of satisfying the general consent criteria (Section E1.2.3.1) • conformity capable of being maintained. Designation: • 'Lakeshore Area' + proposed residential lot lies outside 'Hazardous Lands', and any natural heritage feature • proposed lot lies above and outside 'Regulated West Elgin Official ✓ area' (LTVCA) associated with Lake Erie Plan Policies: • year round residential development permitted • creation of lots permitted subject to Section 7.9 and Section 7.10) • conformity capable of being maintained. • lands proposed to be conveyed (i.e. proposed building lot) would require a re-zoning from 'site-specific' Trailer Park - Holding (TP-1-H) to Lakeshore Residential (LR) Zoning By-law • minimum lot area and minimum frontage requirements (1500 m2 and 30 m respectively) satisfied. • lands proposed to be retained zoned Trailer Park - Holding (TP-1-H) and TP-1. No change in zoning required. Proposed to be zoned RVP in new Zoning By-law. • proposed consent would result in the creation of a residential lot in a non-agricultural Other land use designation where limited opportunities still exist for development • loss of productive agricultural land not at issue. Page 2 of 3 Planning Report-Pre-Application: Municipality of West Elgin Proposed Severance: Patsy& Mark McGill 24 February 2014 That the proposed consent by Patsy & Mark McGill be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly. ® e s i. That a connection to the municipal piped water supply is provided to the satisfaction of the Municipality; ii. That the proposed building lot is able to support independent, on-site sanitary waste disposal system to the satisfaction of the Municipality; iii. That the location and design of an entrance to Gray Line is designed and constructed to the satisfaction of the Municipality; iv. That the lands being conveyed be re-zoned Lakeshore Residential (LR), e i. Consistency with the Provincial Policy Statement would be maintained. ii. Conformity with the County of Elgin Official Plan would be maintained. iii. Conformity with the West Elgin Official Plan would be maintained. iv. The requirements of the Zoning By-law are capable of being satisfied. V. The matters set out in the Planning Act would be satisfied. (original signed by) Ted L. Halwa, MCIP, RPP, Page 3 of 3 APPLICOON .. . M.UrilcipaUty, Of Wesl Elgin I r fit,}rL} kk • /j;� {{;�� I TIP -. - .._ + s �„w7r+la� h, a _ 1-6;%' d`?a3,s k.�. 'r?? 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' - {5S{( s5 sr a Y#1/izr S r ],5�7{ 1 r I f _ I l t i�. Y.'lt -�({Y� t` yf! ;3 �'�A (5 1(f f,U k 11 '�I E r - IG ! , r ,iP IS rs t" --, e r !VI 1 r 1 s I ;{ �'•,- 3 _i i 4 - m;l r. . { I�t',;tar 9 a ,I r i1 q�G-�� i t 4 g3 i {p} € r c-',iy.F L 11 2.__ i'\: f cy Tf, ' _ r r. ` 0 a:i i a a, r �"�' _, " s fl !Jii 1 t 9 t 1 ' r _�� ? �a 1,I j 3 ` Q : i . �r :� r "s 1. } ` y` �iJ � 41 r r tk ! (ad r�+ ry/�1v1 r 1 q Y j `r » s�R�t s r�i�'tq�+.k 5s r ' 1 r-.e r Fiacr "Wry $�vAl'-" � j t �'R I 1rfi ," - :J 1 I t t r +tee},3�" i� x_, '" I'17 _t st 3� a I 's . ,ir?�4 s I I1. "� L 7 t �' s ht ',Ar l; ''ei 1 -aa��i4S lwi� 3t,,rl 3 --il,-k�;' r r r p a it- --..t Z 1 1 1 r I- zt3"+h rr � 'zl sn'_ r JYb`Lr .E 5 txf�, Sfli �rl �S,t-'��t}L.er r 1 'ti Ito �:' ,9,F wy, 5 v J* Ir n -rIS' N m' t Y L 1r 1 n ! �'�. i�`Ef 1 r i el 1 c '9 9 h -f r ,r�'rt err a r• r,hr�'� s�� a iLr,J arFa '-"Ft' 'r,, „�, �'r,Y<^`�,Lyrk. 'hl-'� f, � m;r r r Ir 1 r-is 1 1.S a 5 R { arm` r r �• e y � ` f l;.ilf 17. 4 f t � ....-. 1 - . . 0- LANDS B n CONVEYED 4-.. . Ili —'' TO BE RETAINED III w www= - 1 1 75 100 fir ontarb Drinking-Water Systems Regulation O. Reg. 170103 ANNUAL REPORT Drinking-Water System Number: 260091117 Drinking-Water System Name: West Elgin Drinking Water System Drinking-Water System Owner: Corporation of the Municipality of West Elgin Drinking-Water System Category: Large Municipal Residential Period being reported: January I"to December 315, 2013 Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [X] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170103 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: West Elgin Municipal Office 22413 Hoskins Line Did you provide a copy of your annual Rodney, ON NOL 2C0 report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] List all Drinking-Water Systems (if any),which receive all of their drinking water from ours stem: Drinkin Water System Name Drinking Water System Number Southwest Middlesex Distribution S stem 260005502 Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [X] No [ ] Drinking Water Systems Regulations Page 1 of 7 (PIBS 4435e01)December 2011 Ur Ontario Drinking-Water Systems Regulation O. Reg, 170103 Indicate how you notified system users that your annual report is available, and is free of charge. [X] Public access/notice via the web [X] Public access/notice via Government Office [ ] Public access/notice via a newspaper [X] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method Describe your Drinking-Water System The West Elgin Water Treatment Plant is a membrane filtration surface water treatment facility with a total design capacity of 12,160m3/day, located at 9210 Graham Road in the Municipality of West Elgin. The low lift pumping station is located south of the Water Treatment Plant at 8662 Graham Road, on the shores of Lake Erie. The water treatment facility consists of an intake system, a low lift pumping station, a treatment system and distribution pumping system that supplies water to the following secondary distribution systems: West Elgin, Dutton-Dunwich, Southwest Middlesex, Newbury, and Bothwell. Intake The intake consists of one 700mm diameter polyethylene pipe extending approximately 610m into Lake Erie at a depth of 5.7m. A zebra mussel chemical control system is used seasonally. There is a second intake located at the shoreline,this is used only as a backup if required due to water quality or a blockage. The raw water is screened by two coarse screens. Low Lift Pumping Station Raw water is pumped from the low lift wet wells by four low Iift pumps to the Water Treatment Plant. Treatment Plant Filtration At the water treatment plant the water is pre-filtered by four automatic strainers to protect the filter membranes from coarser particles and algae in the raw water. After the water has been strained it enters the membrane filtration system which removes fine particles, sediment, algae, protozoa and bacteria. Filtered water can be directed through the UV advanced oxidation process (AOP)unit to the treated water storage tanks. Drinking Water Systems Regulations Page 2 of 7 (FIBS 4435e01)December 2011 (� OntariO Drinking-Water Systems Regulation O. Reg. 170103 Disinfection Disinfection is achieved by the use of sodium hypochlorite for primary disinfection. Note that UV is intended for use with hydrogen peroxide(AOP) for taste and odour control. The treated water is stored in treated water storage tanks where it is pumped into the distribution network by the High Lift pumps. Post chlorination of the treated water is done at two points. The first dosing point is upstream of the Treated Water Storage Tanks and the second dosing point is downstream of the four High Lift Pumps before the distribution header. Process Drain Water Waste water from the floor drains and online analyzers are directed to the process water handling facilities that include a settling basin and constructed wetlands. Flush water that cleans the pre-strainers and the membranes is also sent to the process water handling facilities. Monitor and Control The water treatment process and distribution components are controlled by a dedicated Supervisory Control and Data Acquisition(SCADA) computer system and monitored by certified operators. Standby Power Two diesel generators are available to permit the treatment plant to remain in operation should a power failure occur. Distribution The West Elgin WTP serves several communities. The primary transmission line from the WTP ends at the West Lorne Standpipe. Included in the distribution system is the Iona Re- Chlorination Station. The West Lorne Standpipe and Iona Re-chlorination Station are controlled and monitored from the WTP via SCADA. The West Elgin Water Distribution System consists of various size and types of watermains in the village of West Lorne, Rodney and rural West EIgin. There are auto flushers situated throughout the distribution system to maintain chlorine residuals. List all water treatment chemicals used over this reporting eriod Chlorine Gas Sodium Hypochlorite 12% Hydrogen Peroxide 50% Citric Acid 50%* Caustic Soda 50%* Sodium Bisulphite 38%* *used in the cleaning process of the membranes Drinking Water Systems Regulations Page 3 of 7 (PIBS 4435e01)December 2011 �i ontariO Drinking-Water Systems Regulation O. Reg. 170103 Were any significant expenses incurred to? [X] Install required equipment [X] Repair required equipment [X] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred -Compressor repairs ($3,843) -Replace solenoids on flow control valve ($796) -Repair kit for actuator valve($316) -Repair high lift pump ($1,906) -Repair flow control valve($5,326) -Repair main WTP generator($8,624) -Repair air release valve ($304) -Repair turbidity meter($411) -Replace neutralization tank pH probe ($800) -Repair pinhole leaks on stainless steel piping($3,000) -Replace gas chlorine equipment($15,000) -Repair high lift pump motor mounts ($3,000) -Hydrant steamer($1,700) -Hydrant maintenance ($5,000) -Replace check valve on Pioneer Line ($2,340) -Watermain repair/maintenance($12,400) -Replace 4"water meter($3,400) -Rodney Tower Engineering Report on Disinfection Residuals($15,000) -Rodney Tower building maintenance ($4,700) Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Corrective Date I Measure Action Action Date n/a I n/a n/a n/a n/a n/a Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170103, Buring this rep rting period. Range of E.Coli Range of Total Number Or Fecal Coliform Number Range of HPC of Results Results of HPC Results Samples (min#)-(max#) (min#)-(max#) Samples (min#)-(max##) Raw 52 0-560 0-6200 n/a n/a Treated 53 0-0 0-0 53 <10-240 Distribution 408 0-0 0-0 111 <10->2000 Drinking Water Systems Regulations Page 4 of 7 (PIBS 4435e01)December 2011 1' ontarb Drinking-Water Systems Regulation O. Reg. 170103 Operational testing done under Schedule 7,8 or 9 of Regulation 170103 during the eriod covered by this Annual Report. Number of Grab Range of Results Unit of NOTE: For Samples min#)-(max# Measure Turbidity(Rack 1) 8760 0.01 -0.99 ntu continuous monitors use 8760 Turbidity(Rack 2) 8760 0.01 -0.43 ntu as the number of Turbidity(Rack 3) 8760 0.01 -0.58 ntu samples. Turbidity(Rack 4) 8760 0.01 -0.66 ntu Free Chlorine(Primary 8760 0.75 -2.69 mg/L Disinfection Free Chlorine (Secondary 8760 0.92-2.02 mg/L Disinfection Free Chlorine 939 T 0.27-2.02 mg/L Distribution—Grab Summary of additional testing and sampling carried out in accordance with the re uirement of an app roval,order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of issued Measure 2013-01-07 8 2013-04-15 14 2010-06-04 Suspended Solids 2013-07-08 <2 mg/L 2013-10-07 2 Avg.: 6.5 Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony 2013-01-07 0.18 µg/L NO Arsenic 2013-01-07 1.0 µg/L NO Barium 2013-01-07 22.7 No Boron 2013-01-07 23 ug/L No Cadmium 2013-01-07 <0.003 pg/L NO Chromium 2013-01-07 <0.5 �Ag/L NO Mercury 2013-01-07 <0.01 µg/l- No Selenium 2013-01-07 <1 µg/L No Sodium 2009-05-19 12.1 mg/L No Uranium 2013-01-07 0.43 µg/l, NO Fluoride 2009-05-19 0.12 mg/L NO Nitrite 2013-01-07 <0.005 2013-04-15 <0.003 mg/L NO 2013-07-08 <0.003 2013-10-07 <0.003 Nitrate 2013-01-07 0.134 2013-04-15 0.25 mg/L NO 2013-07-08 0.12 2013-10-07 1 0.04 Drinking Water Systems Regulations Page 5 of 7 (FIBS 4435e01)December 2011 �i ontariO Drinking Water Systems Regulation D. Reg. 970103 Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems,small municipal residential systems,and non-rnunici al ear-round residential s stems Location Type Number of Range of Lead Results Unit of Number of Samples min# — max# Measure Exceedances Plumbing n/a n/a n/a n/a Distribution n/a n/a n/a n/a Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Unit of Exceedance Value Measure Alachlor 2013-01-07 <0.02 L No Aldicarb 2013-01-07 <0.01 L No Aldrin+Dieldrin 2013-01-07 <0.01 L No Atrazine+N-dealkylated metobolites 2013-01-07 0.09 4L No Azinphos-methyl 2013-01-07 <0.02 L No Bendiocarb 2013-01-07 <0.01 /L No Benzene 2013-01-07 <0.32 L No Benzo(a)pyrene 2013-01-07 <0.004 L No Bromoxynil 2013-01-07 <0.33 /L No Carbaryl 2013-01-07 <0.01 L No Carbofuran 2013-01-07 <0.01 L No Carbon Tetrachloride 2013-01-07 <0.16 g L No Chlordane(Total) 2013-01-07 <0.01 L No Chlorpyrifos 2013-01-07 <0.02 /L No Cyanazine 2013-01-07 <0.03 L No Diazinon 2013-01-07 <0.02 L No Dicamba 2013-01-07 <0.2 L No 1,2-Dichlorobenzene 2013-01-07 <0.41 /L No 1,4-Dichlorobenzene 2013-01-07 <036 /L. No Dichlorodiphenyltrichloroethane(DDT)+ 2013-01-07 <0.01 �tg/L No metabolites 1,2-Dichloroethane 2013-01-07 <0.35 /L No 1,1-Dichloroethylene 2013-01-07 <0.33 n/L No vin lidene chloride Dichloromethane 2013-01-07 <035 L No 2-4 Dichlorophenol 2013-01-07 <0.15 L No 2,4-Dichlorophenoxy acetic acid(2,4-D) 2013-01-07 <0.19 L No Diclofop-methyl 2013-01-07 <0.4 L No Dimethoate 2013-01-07 <0.03 L No Dinoseb 2013-01-07 <036 L No Diquat 2013-01-07 <1.0 L No Diuron 2013-01-07 <0.03 L No Drinking Water Systems Regulations Page 6 of 7 (PISS 4435e01)December 2011 ontarb Drinking-Water Systems Regulation O. Reg. 170103 Glyphosate 2013-01-07 <6.0 /L No Heptachlor+Heptachlor Epoxide 2013-01-07 <0.01 /L No Lindane(Total) 2013-01-07 <0.01 aL No Maathion 2013-01-07 <0.02 L No Methoxychlor 2013-01-07 <0.01 I gg/L No Metolachlor 2013-01-07 <0.01 L No Metribuzin 2013-01-07 <0.02 L No Monochlorobenzene 2013-01-07 <0.3 L No Paraquat 2013-01-07 <1.0 No Parathion 2013-01-07 <0.02 L No Pentachiorophenol 2013-01-07 <0.15 49JL No Phorate 2013-01-07 <0.01 L No Picloram 2013-01-07 <1.0 L No Polychlorinated Biphenyls(PCB) 2013-01-07 <0.04 /L No Prometryne 2013-01-07 <0.03 /L No simazine 2013-01-07 <0.01 /L No THM Annual 47.2 n/L No (NOTE: show latest annual average) Average Temephos 2013-01-07 <0.01 /L No Terbufos 2013-01-07 <0.01 /L No Tetrachloroethylene 2013-01-07 <0.35 /L No 2,3,4,6-Tetrachlorophenol 2013-01-07 <0.14 /L No Triallate 2013-01-07 <0.01 /L No Trichloroethylene 2013-01-07 <0.44 /L No 2,4,6-Trichlorophenol 2013-01-07 <0.25 /L No 2,4,5-Trichlorophenoxy acetic acid(2,4,5-T) 2013-01-07 <0.22 /L No Trifluralin 2013-01-07 <0.02 /L No Vinyl Chloride 2013-01-07 <0.17 /L No List any Inorganic or Organic parameter(s)that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample n/a n/a n/a n/a Drinking Water Systems Regulations Page 7 of 7 (PIBS 4435e01)December 2011 Ministry of the Environment Mlnist8re de PEnvironnement t Safe Drinking Water Branch Direction du contr8le de la qualU de 1'eau potable 3232 While bait Road,3'd Floor Bureau du district de London London ON N6E 1 L8 3"dtage I/r- �.nt ri, Tel(519)873-5094 3232,chemin While Oak i► Fax(5 19)873-5096 London(Ontario)N6E 1 L8 Tel(519)873-5094 Fax(519)673-5096 January 31, 2014 File no.EL-WE-HO Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL 2CO Attention: Scott Gawley Administrator/Treasurer Re: Wastewater Inspection Report-Rodney WPCP Please find enclosed the Ministry of the Environment Inspection Report for the Rodney WPCP inspection (Site number 110001667). The compliance assessment took place on Dec. 4, 2013. The primary focus of this inspection was to confirm compliance with Ministry of the Environment legislation and control documents, as well as conformance with Ministry wastewater related policies for the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of wastewater treatment systems that focuses on the collection, treatment, and discharge components as well as wastewater treatment system management practices. If you have any questions regarding the report, please feel free to call me at(519) 873-5019. Yours truly, Stephen Dunn Drinking Water Inspector Ministry of Environment CC. OCWA I Ontario Ministry of the Environment WW RODNEY LAGOON AND WPCP Inspection Report Site Number: 110001667 Inspection Number: 1-AR076 Date of Inspection: Dec 04, 2013 Inspected By: Stephen Dunn Ministry of the Environment �r Ontario Inspection Report OWNER INFORMATION: Company Name: WEST ELGIN, MUNICIPALITY OF Street Number: 22413 Unit Identifier: Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: N01-2C0 INSPECTION DETAILS: Site Name: WW RODNEY LAGOON AND WPCP Site Address: LOT 7, CONCESSION 8, RODNEY County/District: West Elgin MOE District/Area Office: London District Health Unit: ELGIN-ST.THOMAS HEALTH UNIT Conservation Authority NIA MNR Office: NIA Site Number: 110001667 Inspection Type: Announced Inspection Number: 1-AR076 Date of Inspection: Dec 04, 2013 Date of Previous Inspection: Nov 17, 2009 COMPONENTS DESCRIPTION Site(Name): Rodney Wastewater Treatment Plant Type: Plant Classification Sub Type: Class II Comments: The Rodney Water Pollution Control Plant and Lagoon is a Class II plant. The wastewater treatment plant operates under Environmental Compliance Approval M 3-0871-88-949 dated March 8, 1994 with amendments on April 15, 1994 and September 24, 1998. Site (Name): Main Pumping Station Type: Collection System Component Sub Type: Pumping station Comments: The collection system collects wastewater via gravity into one pumping station, located at 155 Furnival Road. The pump station wet well contains two submersible pumps(rated at 271-Is)and directs the wastewater to the wastewater treatment plant or the lagoon. There is a diesel generator onsite to provide backup power for emergencies which is enclosed in an onsite building. There is an ultrasonic level control system for level indication and control of the pumps. An override float system is available should the ultrasonic level system fail. A valve chamber is located near the wet well for isolation of the forcemain. The wetwell is equipped with a high level float that is connected to the wastewater treatment plants autodialer. Report Generated for dunnst on 31101/2014(ddlmmlyyyy) Page 2 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 44/12/2013(ddlmmlyyyy) }r • • �' Ministry of the Environment �rltarlQ Inspection Report Site(Name): Collection System Type: Sewage Collection System Sub Type: Comments: Not Applicable Site(Name): Rodney Wastewater Treatment Plant Type: Mechanical Sewage Treatment Sub Type: Pre-treatment Comments: The wastewater flows through the inlet channel(3.87mx0.74mx0.81 m)to a mechanical bar screen. This is designed for a peak flow of 2190m31d. The wastewater is then split to feed both trains, which can be blocked to allow for maintenance of one side. Site(Name): Rodney Wastewater.Treatment Plant Type: Mechanical Sewage Treatment Sub Type: Secondary Treatment Comments: The secondary treatment system consisting of: aeration basins, clarifier tank, and two return activated sludge/waster activated sludge pumps. After the aeration tanks mixed activated liquid flows to a single clarifier with a diameter of 9.75m and depth of 3.66m. The flow is directed through the stilling well with a diameter of 1.94m, this reduces the velocity of the incoming liquid. Inside the clarifier the solids settle to the bottom. These solids are collected via the sludge collector mechanism. This system consists of the centre support column, collector arm, gear assembly and drive unit. Siphon tubes remove the settled sludge to the return/waste sludge pumping unit. Much of the sludge is returned to the aeration tanks at the head of the plant, excess sludge is wasted to the sludge management system. The formation of scum or floatables on the top surface of the clarifier is common phenomenon. It is caused by denitrifying sludge, oil and grease content or foam resulting from conditions in the aeration tanks. Scum that forms on the surface of the clarifier is removed using an arm collection system as well. Clear water flows over weir plates in the clarifier and flows for filtration. Flow is measured at this location using an ultrasonic transducer and Parshall Flume. Site (Name): Rodney Wastewater Treatment Plant Type: Mechanical Sewage Treatment Sub Type: Tertiary Treatment Comments: The tertiary treatment system consists of three continuous back wash filter with a four(4) module 2 metre deep bed sand filter housed in the filter building. The disinfection system consists of a ultra- violet(UV) unit through which the effluent is discharged. Site (Name): Disinfection Type: Method of Disinfection Sub Type: Ultraviolet Comments: Once the effluent is filtered it flows to the UV Disinfection Units, located in the same building as the filters. UV lamps are arranged in quartz sleeves and are arranged in arrays, evenly spaced across the width and depth of the channel. Wastewater passes between lamp banks and is expensed to the light. The effluent water quality is tested after disinfection, using the autosampler or grab samples. The treated water is then discharged to Sixteen Mile Creek. Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 3 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) t r • �' Ministry of the Environment Ontario Inspection Report Site(Name): Rodney Wastewater Treatment Plant Type: Biosolids Stabilization Process Sub Type: Chemical Addition Comments: There is an alkalinity control system available should it be required to supplement the incoming wastewater. This system is currently not in use as the alkalinity concentrations are acceptable. The system consists of two high capacity gear driven mixers to keep the lime slurry in suspension and two diaphragm pumps rated at 60Uhr. Site(Name): Lagoon Type: Effluent Discharge Frequency Sub Type: Continuous Comments: Not Applicable Site(Name): Lagoon Type: Biosolids Storage Method Sub Type: Comments: The waste sludge is pumped to the lagoon, by an automatic timer in the PLC. The timer is adjustable based on observations made by the operator and through testing the mixed liquor suspended solids. The sludge is allowed to settle and process in the lagoon. Liquid off the top of the lagoon is transferred back to the head of the plant for processing. The lagoon will require dredging when the solids have built up on the floor of the lagoon. Site(Name): Sixteen Mile Creek Type: Effluent Discharge Receiver Sub Type: Surface Water Comments: After the clarifier the effluent is seasonally disinfected using ultraviolet light, then discharged to Sixteen Mile Creek. Site(Name): Rodney Wastewater Treatment Plant Type: Mechanical Sewage Treatment Sub Type: Chemical Addition Comments: Chemical storage and feed facilities for phosphorus removal and alkalinity control, consisting of. -one (1) 30O00L fibre reinforced plastic tank, installed outside in a spill containment structure,for the storage of phosphorus removal chemical; -two (2) diaphragm type metering pumps , one(1)as standby each rated at 24 Llhr Site(Name): Standby Power Type: Stand-by Power Generation Sub Type: STP Generator Comments: The Main Pumping Station located on Furnival Road has backup power which is supplied by an onsite generator. Report Generated for dunnsl on 39/01/2014(ddlmmlyyyy) Page 4 of 16 Site* 910009667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/1212013(ddlmmlyyyy) t � Ministry of the Environment - Ontario inspection Report INSPECTION SUMMARY INTRODUCTI,{,�N The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and control documents,as well as conformance with Ministry related policies for the inspection period. This wastewater treatment and collection system is subject to the legislative requirements of the Ontario Water Resources Act, 1990(OWRA),the Environmental Protection Act, 1990 (EPA), and the Nutrient Management Act, 2002 (NMA)and regulations made therein.This inspection has been conducted pursuant to Section 15 of the OWRA,Section 156 of the EPA and Section 13 of the NMA. This inspection does not In any way suggest that all applicable legislation and regulations were evaluated. It is,and remains the responsibility of the owner,to ensure compliance with all applicable legislative and regulatory requirements. The inspection consisted of a review of historical information contained in the Ministry files, a review of plant operating data from the years October 1, 2009 to October 1, 2013, an assessment of compliance with the terms and conditions of the current Environmental Compliance Approval and a tour of the treatment facility. This inspection focused on the sewage treatment plant and included a physical audit of the pumping station. OCWA's Process and Compliance Technician was interviewed with respect to general plant operation, maintenance, monitoring, and record-keeping practices. AQTHORlZIN2Lg_0_NTROL DOCUMENI§ The owner had a valid Environmental Compliance Approval for the sewage works. The wastewater treatment plant operates under Environmental Compliance Approval (ECA)3- 0871-88-949 dated March 8, 1994 with amendments on April 15, 1994 and September 24, 1998. CAj?A_QUY ASSESSMENT The annual average daily flow was approaching the rated capacity of the sewage works. The ECA states that the sewage works has been approved to treat sewage at an average flow of 590 m3/day. The annual average flow for the inspection review period was below the design flow of 590 m3/day: 2012-496 m3/day (55% of plant capacity). The design average daily flow for the plant was exceeded 12 times during the year. The hydraulic peak flow of 2,190m3/day for the plant was not exceeded 2012. 2011 -521 m3/day, or 88.3% of the plant's rated design capacity of 590 m3/day. The design average daily flow for the plant was exceeded 97 times during the year. The hydraulic peak flow of 2,190m31day for the plant was not exceeded 2011. 2010-397 ml/day(67.3% of plant capacity). The design average daily flow for the plant was exceeded in several times during the year. The hydraulic peak flow of 2,190m3/day for the plant was not exceeded 2010. 2009-340.8 m3/day(58% of plant capacity). The design average daily flow for the plant was exceeded in several times during the year. The hydraulic peak flow of 2,190m3/day for the plant was not exceeded 2009. Report Generated for dunnst on 31/01/2014(dd/mm/yyyy) Page 5 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection 04/12/2013(ddlmm/yyyy) r • Ministry of the Environment Ontario Inspection Report CAPACITY A§§ESSMENT * The owner was in conformance with the designed rated capacity for average daily flow into the sewage works. The ECA states that the sewage works has been approved to treat sewage at an average flow of 590 ms/day. The annual average flow for the inspection review period was below the design flow of 590 mslday with the highest being 2011 with an annual average flow of 521 mslday, or 88.3%of the plant's rated design capacity of 590 mslday. * Flow measuring devices were installed, calibrated and maintained. Flowmetrix Technical Services Inc. performed the annual calibration on the flow meter in April 2012 and May 2, 2013. TREATMENT Z&Q_CESSES * The owner had ensured that all equipment was installed In accordance with the Environmental Compliance Approval The physical inspection of the plant verified that all equipment was installed and operational in accordance with the requirements of ECA#3-0871-88-949. * The works, related equipment and appurtenances were being operated and maintained to achieve compliance prescribed by the Environmental Compliance Approval. Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in February by Albert's Generator Services. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. * The operator-in-charge had ensured that all equipment used in the processes was monitored, maintained, inspected,tested and evaluated. Logbook entries and OCWA work orders demonstrate that the owner/operating authority monitor, inspect and evaluate equipment used in the treatment processes. The OCWA Facility Work Order Summary provides the work order number, equipment identification/description, activity description and scheduling/completion dates as well as comments of activity upon its completion. * The sewage works effluent was essentially free of foreign substances on the day of the inspection. EFFLUENT QUALITY AND QUANTITY * The sewage works effluent limits were prescribed by the Environmental Compliance Approval. The wastewater treatment plant operates under Environmental Compliance Approval (ECA) 3- 0871-88-949 dated March 8, 1994 with amendments on April 15, 1994 and September 24, 1998. There are prescribed limits for BOD5, Suspended Solids, Total Phosphorus, Total Ammonia as Nitrogen and E. coll. * The sewage works effluent sample results demonstrated compliance with BODS or CB0D5 limits prescribed by the Environmental Compliance Approval. The prescribed concentration limit for BOD5 in the Environmental Compliance Approval is 10 mg/L during the non-freezing period and 15 mg/L during the freezing period. There were no exceedances of the monthly average limit during the inspection review period. Report Generated for dunnst on 39/01/2014(ddlmmlyyyy) Page 6 of 16 Site#: 910001667 VWd RODNEY LAGOON AND WPCP Date of Inspection: 04/1212013(ddlmmlyyyy) Ministry of the Environment L - Ontario Inspection Report EFFLj1ENT QUALITY AND QUANTITY The sewage works effluent sample results demonstrated compliance with total suspended solids limits prescribed by the Environmental Compliance Approval. The prescribed concentration limit for suspended solids in the Environmental Compliance Approval is 10 mg/L during the non-freezing period and 15 mg/L during the freezing period. These limits were not exceeded during the inspection review period. The sewage works effluent sample results demonstrated compliance with total phosphorous limits prescribed by the Environmental Compliance Approval. The prescribed concentration limit for total phosphorus in the Environmental Compliance Approval is 0.5 mg/L during the non-freezing period and 1.0 mg/L during the freezing period. These limits were not exceeded during the inspection review period. • The sewage works effluent sample results demonstrated compliance with total ammonia/total ammonia nitrogenlu n Ionized ammonia limits prescribed by the Environmental Compliance Approval. The prescribed concentration limit for total ammonia as nitrogen in the Environmental Compliance Approval is 3 mg/L during the non-freezing period and 5 mg/L during the freezing period. These limits were not exceeded during the inspection review period. • The sewage works effluent sample results did not demonstrate compliance with microbiological parameter limits prescribed by the Environmental Compliance Approval. The geometric mean for E. coli in April 2009 was 232 cfu/100ml which exceeded the limit of 200cfu/100ml listed in the Environmental Compliance Approval (ECA)3-0871-88-949. The E. coil effluent limit exceedance in April 2009 was based on only one sample being taken during the month upon start up of the system. The system was cleaned and there were no issues for the rest of the disinfection period. • The sewage works effluent sample results did not meet the effluent objectives stated in the Environmental Compliance Approval. The monthly effluent objective for suspended solids was not met in 2009(April, May). The monthly effluent objective for E. Coli was not met in 2009 (April)and the monthly effluent objective for BOD5 was not met in September 2011. • The inspector collected audit samples during the inspection. A grab sample of effluent was collected from the plant on December 4, 2013 and submitted to the Ministry of the Environment's laboratory for bacteriological analysis. • The results of audit samples collected by the Inspector did not meet the effluent limits or operational guidelines. The sample taken on December 4, 2013 at the Rodney WPCP had results of: EC=2500 c/100ml and fecal strep= 1800 c/100mi. The effluent limit for E. coli for this system is based on a monthly geometric mean density of biweekly grab sample results. The results can be found in Appendix 1. It was noted that the E. coli level in the sample was elevated as the sample was taken outside of the disinfection period and the effluent limit does not apply. MONITORING REQUIREPAgNTS Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 7 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyM) � Ministry of the Environment Y Inspection Report MONITORING REQUIREMENTS The sampling requirements were prescribed by the Environmental Compliance Approval. Condition 13 (Monitoring and Reporting)of ECA#3-0871-88-949 establishes the regulatory requirements(parameter, sample type and frequency)for influent and effluent monitoring completed at the Rodney Wastewater Treatment Plant as follows: INFLUENT MONITORING • BOD5-biweekly composite sample, •Suspended Solids-biweekly composite sample, •Total Phosphorus-biweekly composite sample and •Total Kjeldahl Nitrogen- biweekly composite sample. EFFLUENT MONITORING • BOD5-biweekly composite sample, • Suspended Solids-biweekly composite sample, •Total Phosphorus-biweekly composite sample, • Free Ammonia as Nitrogen -biweekly composite sample, • Nitrite-biweekly composite sample, • Nitrate-biweekly composite sample, •Total Kjeldahl Nitrogen- biweekly composite sample. •Alkalinity-biweekly composite sample. • Escherichia Coll. -biweekly grab sample, • Dissolved Oxygen-biweekly grab sample and •Temperature-biweekly grab sample. All sewage works effluent sampling requirements prescribed by the Environmental Compliance Approval were met. Final effluent is sampled bi-weekly and tested for BOD5, total suspended solids, total phosphorus, free ammonia nitrogen, total Kjeldahl nitrogen, nitrite, nitrate, pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a 24 hour period. A grab sample of temperature and dissolved oxygen is collected bi-weekly. A grab sample for E. coli is sampled bi-weekly during the disinfection period from April 15 to October 15. A review of the records provided by the operating authority indicate that this requirement has been met for the records reviewed. All sewage works influent(raw sewage)sampling requirements prescribed by the Environmental Compliance Approval were met. Raw sewage is sampled bi-weekly and tested for BOD5, suspended solids, total phosphorus, total Kjeldahl nitrogen, and alkalinity. The raw samples are collected as 24 hour composite samples. A review of the records provided by the operating authority indicate that this requirement has been met for the records reviewed. The owner had maintained the monitoring records since the date of the last inspection. REPORTING REQUIREMENTS Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 8 of 16 Site* 110001667 VVW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) r • } � Ministry of the Environment Ontario Inspection Report REPORTING REQUIREMENTS The reporting requirements were not prescribed by an Environmental Compliance Approval. * The annual performance reports met the submission and contents requirements of the Environmental Compliance Approval. Condition 15 of ECA#3-0871-88-949, states that the Owner shall prepare, and submit to the Regional Director, a performance report, on an annual basis,within ninety(90) days following the end of each calendar year. The reports shall contain, but shall not be limited to, the following information; (a)a summary of all monitoring and compliance reports submitted in the reporting period including an overview of the success and adequacy of the Works; (b)a comprehensive interpretation of all monitoring data and a comparison to the effluent quality and quantity criteria described in sections 11 and 12, (c) a summary of any effluent quality assurance or control measures undertaken in the reporting period; (d)a summary of all maintenance carried out on any major structure, equipment, apparatus, mechanism or thing forming part of the Works; (e)a description of any operating problems encountered and corrective actions taken; (f)a summary of any proposed alteration, extension or replacement in the process or operation of the works to be completed over the next reporting period which may require approval under the Ontario Water Resources Act (g) a tabulation of the volume of sludge generated in the reporting period, an outline of anticipated volumes to be generated in the next reporting period (h)an outline of the sludge handling methods and disposal areas to be utilized over the next reporting period (i)an evaluation of the calibration and maintenance procedures conducted on all monitoring equipment 0)an evaluation for the need for modifications to the works to improve performance and reliability and to minimize upsets and bypasses Records provided during the inspection verified that the owner of the wastewater treatment plant complied with all annual performance reporting requirements during the inspection review period, in accordance with the requirements of Condition 15 of ECA#3-0871-88-949 All reports were submitted in accordance with Ministry recommendations. ECA#3-0871-88-949 does not require the Municipality of West Elgin to prepare and submit monthly Municipal Utility Monitoring Program (MUMP) reports. Nevertheless, the Municipality and the operating authority has undertaken the preparation and submission of monthly MUMP reports for its municipal sewage treatment works. The Inspector was provided with electronic copies of the monthly MUMP summary reports for inspection review period. BYPAS§g§AND OVERFLOWS A process was in place for the monitoring and reporting of bypasses and overflows should they occur. There were no bypasses, overflows or spills during the inspection review period. CERTIEIC611-0-N AND TRAINING Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 9 of 16 Site#: 110001667 VWV RODNEY LAGOON AND WPCP Date of Inspection: 04712/2013(ddlmmlyyyy) t o'- � Ministry of the Environment Ontario Inspection Report CERTIFICATION AND TRAINING The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. Section 4(5) of Ontario Regulation 129104(Licensing of Sewage Works Operators)states that the owner shall ensure that the certificate of classification of the facility is conspicuously displayed at the facility or at premises from which the operations of the facility are managed. The owner of the wastewater treatment plant ensured that the certificate of classification for the Rodney Wastewater Treatment Plant and collection system were conspicuously displayed at the facility at the time of inspection, in accordance with the requirements of section 4(5)of Ontario Regulation 129104. Operator licences were displayed In a conspicuous location at the workplace or at the premises from which the subsystem was managed. Section 13 of Ontario Regulation 129104(Licensing of Sewage Works Operators)states that owner of a facility shall ensure that a copy of the licence of every licensed operator who is employed in the facility is conspicuously displayed at the operator's workplace or at premises from which the operations of the facility are managed. The owner ensured that the licence of every licensed operator who is employed in the facility was conspicuously displayed at the facility at the time of inspection, in accordance with the requirements of section 13 of Ontario Regulation 129104. The overall responsible operator had not been designated for the wastewater treatment and collection works. Section 15(1)of Ontario Regulation 129104(Licensing of Sewage Works Operators)states that the owner of a facility shall designate as overall responsible operator of the facility an operator who holds a licence that is applicable to that type of facility and that is of the same class as or higher than the class of the facility. (For example, the overall responsible operator of a Class III wastewater treatment facility must be an operator who holds a Class III or Class IV wastewater treatment facility operator's licence.) The operating authority currently operates the wastewater treatment plant and collection system. The Municipality operated the collection system prior to May 1, 2013. An ORO was not designated for the collection system during the inspection review period. All operators had the appropriate level of licences for the wastewater treatment and collection works. Only licensed operators made adjustments to the treatment equipment. Records provided during the inspection verified that only appropriately certified operators made adjustments.to the treatment equipment during the inspection review period. Operators-in-charge were not designated for the wastewater treatment plant and all associated collection works. Section 17(1)of Ontario Regulation 129104 (Licensing of Sewage Works Operators)states that the owner of a facility or a person authorized by the owner shall designate one or more licensed operators as operators-in-charge of the facility. The operating authority currently operates the wastewater treatment plant and collection system. The Municipality operated the collection system prior to May 1, 2013. An operator-in-charge was not designated for the collection system prior to May 1, 2013. Report Generated for dunnst on 34/01/2014(ddlmmlyyyy) Page 10 of 16 Site* 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) r • Ministry of the Environment Ontario Inspection Report CERTIFICATION AND Ta6lbljNG The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. Section 18(2)(c)of Ontario Regulation 129104 (Licensing of Sewage Works Operators) states that an operator-in-charge shall ensure that records are maintained of all adjustments made to the processes within his or her responsibility. Records provided during the inspection verified that the operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility during the inspection review period, in accordance with the requirements of section 18(2)(c) of Ontario Regulation 129104. LOGBQOKS The logs and other record keeping mechanisms did not comply with the record keeping requirements. Section 19(1)of Ontario Regulation 129104 (Licensing of Sewage Works Operators)states that the owner of a facility shall ensure that logs or other record-keeping mechanisms are provided to record information concerning the operation of the facility. Section 19(2)stipulates that entries in the logs or other record-keeping mechanisms shall be made chronologically. Section 19(3) states that no person shall make an entry in a log or other record-keeping mechanism unless the person is an operator-in-charge or is authorized to make an entry by the owner or an operator-in-charge. Section 19(4)states that a person who makes an entry in a log or other record-keeping mechanism shall do so in a manner that permits the person to be unambiguously identified as the maker of the entry. Section 19(5)states that an operator-in-charge or a person authorized by an operator-in- charge shall record the following information in the logs or other record-keeping mechanisms in respect of each operating shift: 1.The date, the time of day the shift began and ended and the number or designation of the shift. 2.The names of all operators on duty during the shift. 3.Any departures from normal operating procedures that occurred during the shift and the time they occurred. 4.Any special instructions that were given during the shift to depart from normal operating procedures and the person who gave the instructions. 5.Any unusual or abnormal conditions that were observed in the facility during the shift, any action that was taken and any conclusions drawn from the observations. 6.Any equipment that was taken out of service or ceased to operate during the shift and any action taken to maintain or repair equipment during the shift. Records provided during the inspection verified that the owner of the wastewater treatment plant ensured that logs or other record-keeping mechanisms were provided to record information concerning the operation of the facility, in accordance with the requirements of section 19 of Ontario Regulation 129104. However,with the exception of the pumping station, there was no record keeping for record keeping for the remainder of the collection system prior to May 1, 2013. Logs and other record keeping mechanisms were available for at least two(2)years. Section 19(6)of Ontario Regulation 129104 (Licensing of Sewage Works Operators) states that the owner shall ensure that logs and other record-keeping mechanisms are accessible in the facility for at least two years after each entry in it was made. Although the owner of the wastewater treatment plant was only required to retain operational records for up to two years from the date of their creation, in accordance with the requirements of Section 19(6) of Ontario Regulation 129104, the owner has kept the logs from a number of years back. Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 11 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) tr�� Ministry of the Environment r Ontario Inspection Report OegRATIONS MANUALS The operations and maintenance manuals met the requirements of the Environmental Compliance Approval. Operators and maintenance personnel had ready access to operations and maintenance manuals. Section 20(1)of Ontario Regulation 129104 (Licensing of Sewage Works Operators)states that the owner of a facility shall ensure that operators and maintenance personnel in the facility have ready access to comprehensive operations and maintenance manuals that contain plans, drawings and process descriptions sufficient for the safe and efficient operation of the facility. The owner of the wastewater treatment plant ensured that operators and maintenance personnel have ready access to up-to-date operations and maintenance manuals (kept on-site), in accordance with the requirements of section 20(1)of Ontario Regulation 129104. The operations and maintenance manuals contained up-to-date plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. CONTINGEblgyLMRGENCY PLANNING . Spill containment was provided for the process chemicals and/or standby power generator fuel. The owner had provided security measures for the facility. OTHER INSPECTION FINDINGS The owner had complied with all Orders or other control documents issued since the date of the previous inspection. There was only one order issued by the Ministry of the Environment during the inspection review period. The MOE issued the Municipality of West Elgin a Provincial Officer's Order#3123-8PLRA2 to allow the one time authorization for an emergency discharge of the contents of the lagoon. Report Generated for dunnst an 31/01/2014(ddlmmlyyyy) Page 12 of 16 Site* 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/1212013(ddlmmlyyyy) }r Ministry of the Environment Ontario Inspection Report NON-COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period,as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. 1. The sewage works effluent sample results did not demonstrate compliance with microbiological parameter limits prescribed by the Environmental Compliance Approval. The geometric mean for E. toll in April 2009 was 232 cfu/100ml which exceeded the limit of 200cfu/100ml listed in the Environmental Compliance Approval (ECA) 3-0871-88-949. The E. coil effluent limit exceedance in April 2009 was due to only one sample being taken during the month upon start up of the system. The system was cleaned and there were no issues for the rest of the disinfection period. Action(s) Required: The E. toll effluent limit exceedance in April 2009 was based on only one sample being taken during the month upon start up of the system. The system was cleaned and there were no issues for the rest of the disinfection period. 2. The overall responsible operator had not been designated for the wastewater treatment and collection works. Section 15(1)of Ontario Regulation 129104 (Licensing of Sewage Works Operators)states that the owner of a facility shall designate as overall responsible operator of the facility an operator who holds a licence that is applicable to that type of facility and that is of the same class as or higher than the class of the facility. (For example, the overall responsible operator of a Class III wastewater treatment facility must be an operator who holds a Class III or Class IV wastewater treatment facility operator's licence.) The operating authority currently operates the wastewater treatment plant and collection system. The Municipality operated the collection system prior to May 1, 2013. An ORO was not designated for the collection system during the inspection review period. Action(s) Required: No further actions are required as the operating authority has taken over the operation of both the treatment plant and the collection system as of May 1, 2013 and an ORO has been designated for both. 3. Operators-in-charge were not designated for the wastewater treatment plant and all associated collection works. Section 17(1)of Ontario Regulation 129104 (Licensing of Sewage Works Operators)states that the owner of a facility or a person authorized by the owner shall designate one or more licensed operators as operators-in-charge of the facility. The operating authority currently operates the wastewater treatment plant and collection system. The Municipality operated the collection system prior to May 1, 2013. An operator-in-charge was not designated for the collection system prior to May 1, 2013. Action(s) Required: No further actions are required as the operating authority has taken over the operation of both the treatment plant and the collection system as of May 1, 2013 and OIC's have been designated for both. 4. The logs and other record keeping mechanisms did not comply with the record keeping requirements. Section 19(1) of Ontario Regulation 129104 (Licensing of Sewage Works Operators) states that the owner of a facility shall ensure that logs or other record-keeping mechanisms are provided to retard information concerning the operation of the facility. Section 19(2)stipulates that entries in the logs or other record keeping mechanisms shall be made chronologically. Section 19(3) states that no person shall make an entry in a log or other record-keeping mechanism unless the person is an operator-in-charge or is authorized to make an entry by the owner or an operator-in-charge. Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 13 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) tMinistry�� of the Environment Ontario inspection Report Records provided during the inspection verified that the owner of the wastewater treatment plant ensured that logs or other record-keeping mechanisms were provided to record information concerning the operation of the facility, in accordance with the requirements of section 19 of Ontario Regulation 129104. However, with the exception of the pumping station, there was no record keeping for record keeping for the remainder of the collection system prior to May 1, 2013. Action(s) Required: As per s. 19(1)of O. Reg. 129104, the owner of a facility shall ensure that logs or other record-keeping mechanisms are provided to record information concerning the operation of the facility. No further action as the owner has now indicated that the operating authority has record keeping mechanisms for both the treatment facility and the entire collection system. Report Generated for dunnst on 31/01/2014(ddlmmlyyyy) Page 14 of 16 Site#: 110001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) r • y�7 Ministry of the Environment Ontario Inspection Report SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the Inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, It is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. 1. The sewage works effluent sample results did not most the effluent objectives stated in the Environmental Compliance Approval. The monthly effluent objective for suspended solids was not met in 2009 (April, May). The monthly effluent objective for E. Coll was not met in 2009 (April) and the monthly effluent objective for BOD5 was not met in September 2011. Recommendation: The owner of the sewage works must use best efforts to optimize the treatment system with the goal to achieve the concentration objectives for the listed parameters at all times. 2. The results of audit samples collected by the Inspector did not meet the effluent limits or operational guidelines. The sample taken on December 4, 2013 at the Rodney WPCP had results of: EC=2500 c1100mi and fecal strep= 1800 c1100m1. The effluent limit for E. coil for this system is based on a monthly geometric mean density of biweekly grab sample results. The results can be found in Appendix 1. It was noted that the E. coil level in the sample was elevated as the sample was taken outside of the disinfection period and the effluent limit does not apply. Recommendation: The results can be found in Appendix 1. It was noted that the E. coil level in the sample was elevated as the sample was taken outside of the disinfection period and the effluent limit does not apply. The owner should ensure the E.coli limit of 2001100mi of the effluent is not exceeded even outside the seasonal disinfection time period. Report Generated for dunnst on 31/0112014(ddlmmlyyyy) Page 15 of 16 Site#: 11 0001667 WW RODNEY LAGOON AND WPCP Date of Inspection: 04/12/2013(ddlmmlyyyy) r • t�? Ministry of the Environment )� Ontario Inspection Report SIGNATURES Inspected By: Signature: (P ^virlcial Officer): Stephen Dunn Reviewed &Approved By: Signature:.(Supervisor): Tom Clubb Review &Approval Date: Note:This inspection does not in any way suggest thdt there is or has been compliance with appficable.legislation;and regulations as they apply or may apply to this facility, It is, and remains, the responsibility of the owner and/or oAerating authority to ensure compliance with al[applicable- legislative and regulatory requirements. Report Generated for dunnst on 31101/2014(ddlmmlyyyy) Page 16 of 16 Site#: 110001667 Wlfd RODNEY LAGOON AND WPGP Date of Inspection: 04112/2013(ddlmmlyyyy) CAU - WESA a Motrld'company DRAFT 6 February 2014 Project No. W-134718-00-15 Ms. Norma Bryant The Corporation of Municipality of West Elgin 22413 Hoskins line, Box 490 Rodney, ON NOl 2CO Re: West Elgin Landfill Site DRAFT Fall 2013 Monitoring Report Dear Ms. Bryant: The purpose of this letter is to provide a summary of the environmental monitoring activities conducted by WESA, a division of BluMetric Environmental Inc., at the West Elgin landfill site in the fall of 2013. On April 11, 2012, the Ministry of the Environment (MOE) issued an amendment to the Environmental Compliance Approval (ECA) (formerly referred to as a Certificate of Approval (CofA)) No. A051101. All sampling was conducted in accordance with Schedule "B" of the ECA. In 2011, the Municipality purchased a 50m wide portion of land to the south of the landfill to act as a contaminating attenuation zone (CAZ). As a result monitoring wells MW6, MW8, MW9, and MW12 are now considered on-site. Figure 1 details the location of the monitoring wells as well as the CAZ. The amendment to the ECA discussed above also requires that the Municipality purchase the 30 m proposed CAZ to the east by December 31, 2013. MOE Comments dated 9 January 2013 were received by the Municipality of West Elgin following review of the 2009 and 2011 Annual Site Monitoring and Operations Reports (WESA, 2009 and WESA, 2011). WESA prepared and delivered a Response to these MOE comments dated 8 February 2013. In response to comment No. 1 from the MOE Groundwater Evaluator, WESA indicated that following the Spring 2013 sampling event, an analysis would be made as to whether the proposed 30 m CAZ to the east is appropriate. Tel.519-742-6685 I WESA, a division of BluMetric Environmental Inc. L1 Fax.519-742-9810 171 Victoria Street North,Kitchener,Ontario,Canada N2H 5C5 www.wesa.ca DRAFT W-8471 8-00-15 6 February 2014 In response to the comment made by the MOE's Surface Water Evaluator (included in the comments from the MOE dated 9 January 2013), WESA-indicated that an assessment of surface water quality would be conducted to determine if ongoing surface water sampling is warranted. This included collection of four surface water samples during the Spring 2013 monitoring event, including one background sample collected from the Provincially Significant Wetland (PSW) north of the property. In addition, WESA collected two surface water samples during the Fall 2013 monitoring event, including one background sample collected from the PSW north of the property. WORK PLAN The environmental monitoring plan for the fall 2013 was done in accordance with the amendment to the ECA No. A051101. as discussed above. The monitoring program included: • Completion of a Landfill Inspection and Checklist; • Water table measurements in all monitoring wells; • Methane readings in all monitoring wells as well as in any buildings or structures at the Site that are founded on or below grade and are at times occupied by people; • Groundwater sampling and analysis; AND • Surface water sampling and analysis. Water table elevations were measured at all 15 of the groundwater monitoring wells on-site (it should be noted that there is no MW13 on-site). Water elevation results are provided in Table 1 and methane readings are provided in Table 2. Groundwater samples were collected and analyzed for a series of general inorganic parameters, metals and volatile organic compounds (VOCs). The full list of parameters analyses and the results are provided in Tables 3 and 4. A brief discussion of the results to date is provided below. WESA Page 2 a MefriCcompany DRAFT W-84718-00-15 6 February 2014 LANDFILL INSPECITON CHECKLIST The Municipality has received the landfill inspection checklist completed during the fall 2013 event and signatures are still pending. WATER LEVELS During the fall 2012 monitoring event, the water elevations in MW15 through MW18 were influenced by both the shallow groundwater flow system and surface water. During September and November 2012, the groundwater elevations in these wells indicated that water flowed east toward MW16 and a component of flow from MW17 and MW18 flowed back towards the north. The wetland does not extend further east beyond MW16 and therefore there was little to no flow beyond MW16 within the wetland. It would be expected that any flow at the eastern edge of the wetland would be more towards the south. A relative assessment of water flow within the wetland could not be completed for the fall 2013 event, as MW16, MW17 and MWIS were decommissioned following the fall 2012 monitoring, event at the landowner's request. Shallow groundwater flow on-site has been characterized by wells completed within the waste/fill material and the native sand and gravel units (MWI to MW14). Monitoring well MW2D is completed within the clay layer that underlies the landfill and MW15 is completed within a wetland and therefore is influenced by both the shallow groundwater flow system and surface water (precipitation etc). The groundwater within the shallow flow ranged between 218.15 (MW10) to 217.17 (MW12) metres above sea level (m as]) in the fall of 2013. Groundwater flow on-site is generally towards the east. Historically, there has been a mound (an area where water levels are elevated above the immediate surrounding area) in the groundwater table located along the western property boundary between MW5 and MWI. The mound has caused a component of the groundwater flow in the south western corner of the site to flow towards the south (away from MW5 towards MW10). This occurred last in the November 2011 sampling event. However, in some more recent monitoring events, including the fall 2013 event, the groundwater elevations at MW10 have increased to levels at or above the groundwater elevations at MWI and MW5. There now appears to be a mound located in the vicinity of MW10 and causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MWI and MW5). ES Page 3 o eMetric company DRAFT W-134718-00-15 6 February 2014 METHANE Methane concentrations were measured using a portable Eagle@ combustible gas monitor calibrated for methane with a Multi-gas methane sensor. Methane readings in parts per million methane, % LEL (% of Lower Explosive Limit) and % methane were measured within the riser pipe at each monitoring well location. Methane concentrations were measured at X100 % LEL in MW5. This well is in close proximity to historical and/or current land filling operations. Methane concentrations were measured at 17% LEL in MW2D. This monitoring well is screened in the underlying clay unit beneath the waste pile. The methane concentrations observed at MW2D are consistent with historical concentrations. The concentrations in the remainder of the wells were 30 ppm (measured in MW3 and MW8) or lower. There are no buildings or structures at the site that are founded on or below grade. However, there is a small trailer that is raised above ground and methane concentrations were measured to be 5ppm in the nearest adjacent monitoring well. GROUNDWATER CHEMISTRY Leachate on-site can be characterized by high concentrations of seven leachate indicator parameters (WESA, 2008): • Ammonia/ Organic Nitrogen, alkalinity, arsenic, chloride, dissolved organic carbon (DOC), iron, and sodium The MOE Reasonable Use Policy B7 (MOEE, 1994) was established to address the quality of groundwater on properties adjacent to potential sources of contaminants such as landfills. The groundwater duality at the site is compared to calculated Reasonable Use Limit (RUL) based on the background conditions on-site and the Ontario Drinking Water Standards (ODWS, 2003). MW14 is representative of background groundwater conditions and therefore RULs for the site have been calculated using the background concentrations from the 2010 and 2011 sampling events at this well (WESA, 2011), Iron exceeded the RUL at background well MW14 during this and historic sampling events. - WESA- Page 4 a . IMefrie"campany DRAFT W-134718-00-15 6 February 2014 In Table 3, parameter concentrations that exceed the background concentration calculated in MW14 as discussed above are highlighted in bold, while those concentrations that exceed the RUL are both bolded and italicized. VOC concentrations were compared to the ODWS and calculated RULs and exceedances highlighted in Table 4. The following table summarizes all leachate indicator parameters measured in excess of the RUL and the location of the monitoring well for the fall 2013 sampling event: Summary of RUL Exceedances Well Location Monitoring Well Groundwater Flow Leachate Indicator Parameters RUL'Exceedances Northwest MW1 Shallow Organic N Leachate MW2 Shallow Ammonia,Alkalinity,DOC,Arsenic,and Iron (Landfill Footprint) East MW3 Shallow Ammonia,Alkalinity,DOC,Arsenic and Iron Southeast MW4 Shallow Ammonia,Alkalinity, DOC and Iron Southwest MW5 Shallow Ammonia,Alkalinity, DOC,Organic N,Arsenic and Iron South—Recently MW6 Shallow Ammonia,Chloride,Alkalinity, DOC,Arsenic Purchased CAZ and Iron East MW7 Shallow Ammonia,Chloride,Alkalinity, DOC,and Sodium South—Recently MW8 Shallow Ammonia, Chloride,Alkalinity,and DOC Purchased CAZ South--Recently MW9 Shallow Ammonia Purchased CAZ Off Site MW10 Shallow None Off Site MWil Shallow Ammonia,Chloride,Alkalinity, DOC,and Sodium South—Recently MW12 Shallow Organic N Purchased CAZ Off Site MW15 Surface/Shallow Ammonia,Alkalinity,and DOC Clay MW2D Deep Ammonia and Organic N The analytical results observed during the monitoring event are, in general, consistent with those historically observed and reported on-site. It is noted that the concentrations of leachate indicator parameters ammonia, chloride, alkalinity, and DOC show an increasing trend in MW15 ' Please note that there is no RUL for the leachate parameter ammonia:therefore ammonia is compared to average value calculated in the background well. WESA Page 5 a eMetriecompany DRAFT W-134718-00-15 6 February 2014 since the well's installation in 2010, with the exception of the fall 2013 concentrations. Significant decreases in ammonia and chloride (56% and 36%, respectively) were noted for the fall 2013 monitoring event compared to the fall 2012 concentrations, with increases in alkalinity, DOC and organic N. Reviews of wells considered upgradient of MW15 (in particular MW3, MW7 and MW11) do not indicate a clear trend (either increasing or decreasing) with respect to these parameters over a prolonged period of time. It is noted that compared to fall 2012, the fall 2013 indicator parameters show a decrease in concentrations at MW11 (i.e. 29% reduction in chloride concentration compared to fall 2012 at MWII), with a similar but less pronounced decrease in indicator parameter concentrations at MW3. The results of the VOC analyses are summarized in Table 4. The results of the VOC analyses had concentrations of all parameters measured below the ODWS in the fall of 2013. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. Benzene and chlorobenzene were noted in MW5 in the fall of 2013. Both parameters have been noted in MW5 since May 2006. Tricholorofluoromethane was noted in MW2 in the spring of 2013, but was not detected in the fall of 2013. It is noted that the detection limit for the fall 2013 sample was greater than the concentration detected during the spring of 2013. Trichlorofluoromethane has been historically noted in MW2 since May 2006. SURFACE WATER CHEMISTRY Surface water samples were analyzed for the same parameters as the monitoring wells. Surface water sampling locations are presented on Figure 2. Surface Water Location Surface Water 1D Leachate Indicator Parameters RULZ Exceedances Southeast Wetland (Off-Site) SW2 Ammonia,DOC and Organic N North Wetland (Off-Site, Background) SW5A DOC and Organic N The sample collected from SW2 during the spring 2013 monitoring event incorporated the substrate material into the sample, which appeared to generate "false" hits of metals concentrations in this sample. SW2 was re-sampled during the fall 2013 monitoring event; substrate materials were not incorporated into the sample containers. Substrate was also Incorporated into the spring 2013 sample at SW4. WESA attempted to re-sample this location 2 Please note that there is no RUI.for the leachate parameter ammonia:therefore ammonia is compared to average value calculated in the background well. ESA Page 6 0 Gmefric'compony DRAFT W-B4718-00-15 6 February 2014 during the fall 2013 monitoring event; however, standing water was not present at the time of WESA's site visit. A background surface water sample was collected from the wetland to the north of the landfill. Standing water was not observed in fall 2013 at the same location as the sample collected from SW5 during the spring 2013 monitoring event. A nearby sampling location (SW5A) was selected as the background surface water location for the fall 2013 monitoring event. The DOC and organic N concentrations measured in the fall 2013 sample at SW2 are above the RULs for groundwater at the site. The DOC concentration at SW2 is higher than the background concentration measured for background surface water features at SW5A. The organic N concentration at SW2 is lower than the background concentration measured for background surface water features at SW5A. This indicates that DOC and organic N occur naturally in concentrations greater than the RUL in surface water. Surface water samples were also compared to the Provincial Water Quality Objectives (PWQO). Alkalinity was observed above the PWQO at SW2. The alkalinity concentration at SW5A was also above the PWQO, at a concentration similar to SW2. This indicates that the alkalinity in surface water at SW2 is not being impacted by leachate for this parameter. This is supported by the very low chloride concentrations (i.e. 10.2 mg/L) measured for SW2. All other parameters analyzed were below the PWQO for SW2 and SWSA. COMPARISON OF SURFACE WATER QUALITY TO GROUNDWATER QUALITY Surface water sample SW5A was taken from the off-site wetland to the northwest of the landfill. This sample is considered to be representative of the background (i.e. not impacted by landfill leachate) surface water conditions for the natural surface water features in the area. Parameter Background GW MW15 MW16(Nov SW5A (MW14) 2012) Ammonia 0.14 10.7 6.0 <0.050 Chloride 4.0 64.3 121 7.6 Alkalinity 322 453 494 255 DOC 1.8 10.9 10.4 9.7 Organic N 0.07 <1 0.19 0.84 Arsenic 0.0019 <0.0010 <0.0010 0.0015 Iron 1.29 <0.050 <0.050 <0.050 Sodium 4.15 57.5 68.9 1 3.26 WESA Page 7 o i oMeik company DRAFT W-84718-00-15 6 February 2014 The concentrations of ammonia, chloride, arsenic, iron and sodium in surface water at SW5A are similar to or lower than the background groundwater concentrations for these parameters at MW14. DOC is elevated at SW5A compared to MW14, however, is slightly lower than the concentrations observed at MW15. Therefore, elevated concentrations of ammonia, chloride, alkalinity, and sodium at MW15 and MW16 are not attributed to degradation from surface water recharge in the SE wetland. The concentration of DOC and organic N in background surface water at SW5A is elevated compared to the background groundwater concentrations at MW14. DOC at SW5A is slightly lower than the concentrations observed at MW15 and MW16. Organic N at SW5A is greater than the concentration observed at MW16. Natural biological processes occur within wetlands which causes the breakdown of organic matter. Elevated DOC and organic N in the shallow groundwater at MW15 and MW16 may be partly attributed to degradation from surface water recharge in the SE wetland. The analytical results indicate that ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. CONCLUSIONS The results of the groundwater monitoring indicate that general site groundwater flow is towards the east, with a small component towards the north along the southwestern property boundary. Evidence of the groundwater flow direction on-site is confirmed by the analytical data obtained from wells sampled. The purchase of the CAZ to the south of the site eliminates leachate impact off-site in this direction. Leachate impacts off-site are restricted to the east and southeast. Towards the east/ southeast, impacts were noted in the on-site well MW7 and in the off-site well MWI1. To the southeast, leachate impacts have been noted in MW15 and MW16 indicating that groundwater and leachate are likely discharging into the wetland. Concentrations of leachate indicator parameter chloride have increased since MW15 was installed in 2010. It is noted that in fall 2013, a significant reduction (i.e. 65%) in chloride concentration was observed since the spring 2013 monitoring event. Fall 2013 concentrations of ammonia, alkalinity, DOC, and sodium concentrations also decreased at MW15 for compared to the spring 2013 event. There has been an overall downward trend observed since the spring 2012 monitoring event for ammonia, WESA Page 8 AMNL a fQMofric"company DRAFT W-$4718-00-15 6 February 2014 alkalinity, DOC and sodium. Organic N has displayed a consistent increase over this time period at MW15. The concentrations of indicator parameters observed in fall 2012 at MW16 are similar to those observed at MW15. The wetland is an anaerobic reducing system with enhanced de- nitrification potential/conditions and therefore acts to provide natural treatment of the leachate. RECOMMENDATIONS As MW15 has exhibited an increase in leachate indicator parameters since its installation, it is recommended that the Municipality purchase the property to the east as CAZ by December 2013, as per MOE requirements. If an agreement to purchase the CAZ in fee simple cannot be obtained from the adjacent land owner, it is recommended that the Municipality of West Elgin pursue the acquisition of the water rights beneath the proposed CAZ. The concentrations of leachate indicator parameters observed at MW16 in fall 2012 were similar to those observed at MW15. It is also recommended that the Municipality purchase an additional area of land (extending .east beyond MW116) as a CAZ as shown on Figure 3. The site will be sampled again in spring 2014 to satisfy the requirements of the ECA. A final report will be prepared detailing the results of the two 2013 monitoring events and provided to the MOE no later than April 301h, 2014. wESA Page 9 a OMelriCcompany DRAFT W-B4718-00-15 6 February 2014 If you have any questions please do not hesitate to contact the undersigned. Sincerely, WESA, a division of BluMetric Environmental Inc. --DRAFT—FOR REVIEW PURPOSES ONLY-- Geoff Moroz, B.Sc., P.Geo. Ian Macdonald, M.Sc., P.Geo Project Manager/Hydrogeologist Senior Hydrogeologist j Encl. Ref 84718-00-15 read Fa112013 Monitoring Letter February_2074.docx 1NESA Page 10 a 0malric"company V MpVNp ( N U rT The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: February 27, 2014 SUBJECT: 2014 Port Glasgow Trailer Park Budget RECOMMENDATION: That the proposed 2014 Budget for the Port Glasgow Trailer Park be adopted: and further that Administrator/Treasurer obtained an engineer design for the Service Area 2 & Area 3 for Septic System be completed. INTRODUCTION: The annual meeting for the Port Glasgow Trailer Park was announced to be at 1:30 pm on February 27, 2014 to review the 2014 Budget. DISCUSSION: The budget has been prepared based on the expenditure and revenue forecast of 2013 Actual results. The Park Operator for Booth Operation, Collection of Transient Fees and Cleaning of Washrooms and Park Facilities was awarded the contract in 2013 for 3 years. In the 2010 Budget rates for an Individual Lot were Increased by $350.00 (currently at $1,200 for a seasonal lot). The rate increase was based on a report by Spriet Associates for the Port Glasgow Trailer Park—Wastewater Treatment Systems Replacement revised in August 2010. The Proposed Operating Budget for the Trailer Park is attached to this report as Appendix A. The Proposed 2014 Fee Schedule with no increase proposed is attached as Appendix B. No changes are recommended to the Port Glasgow Trailer Park 2013 Rules and Regulations—Appendix C. The Summary of the Annual Performance Report for the Sewage Works at Port Glasgow Trailer Park for 2013 is attached to the report as Appendix D. The Capital Budget for 2094 includes the replacement of Area 2 and the Trunk piping (near the Scout Hall area) to a new location under the field recreation. A map of the proposal is included as Appendix E. The estimate for work is $351,000 including Engineering and supervision. A number of problems have surfaced in the existing bed in Area 2 and the Trunk Line from the back holding tank. The plan replacement is part of the study completed in the Spriet Associates revised study in August 2010. Reserves and future revenues have been allocated for this purpose. Respectfully Submitted, co Gawley Administrator/Tr asurer PA r,,p , v MUNICIPALITY OF WEST ELGIN 2013 BUDGET MUNICIPALITY OF WEST ELGIN PORT GLASGOW TRAILER PARK PORT GLASGOW TRAILER PARK 2011 2012 2013 2013 2014 REVENUE ACTUAL ACTUAL ACTUAL BUDGET BUDGET FSC-CAMP FEES-SEASONAL 650.053.001 -218,000.00 -219,370.00 -218,790.00 -219,000.00 -219,790.00 FSC-CAMP FEES-TRANSIENT 650.053.002 -45,831.00 -40,158.00 -32,683.05 -42,000.00 -32,000.00 FSC-LAUNDROMAT 650.053.003 -1,820.00 -2,067.75 -2,780.75 -2,000.00 -2,500.00 CAMP FEES-SEWAGE 650.053.004 -3,956.00 -3,480.00 -2,810.00 -3,500.00 -2,800.00 FSC-MISCELLANEOUS 650.053.005 -2,703.91 -2,783.04 -2,925.28 -2,500.00 -2,500.00 TOTAL PARK REVENUE -273,310.91 -267,858.79 -260,969.08 -269,000.00 -259,590.00 EXPENSES TRANSIENT FEES 762.002.000 22,915.50 20,091.50 19,138.85 21,000.00 20600.00 PETTY CASH 782,003,000 0.00 0.00 0.00 ADVERTISING EXPENSE 782.004.000 459.44 394.72 412.25 500.00 500.00 TELEPHONE 762.005.000 778.02 880.18 932.18 1,000.00 1000.00 MANAGEMENT WAGES TRAILER PK-WAGES 762.006.001 23,500.00 23,970.01 23,399.61 24,000.00 24,000.00 TRAILER PK-INC TAX 762.006.002 0.00 0.00 0.00 0.00 TRAILER PK-CPP 762.006.003 0,00 0.00 0.00 0.00 TRAILER PK-UIC 762.006.004 585.69 814.03 615.83 820.00 620.00 TRAILER PK-W COMP 762.006.005 485.23 524.94 524.14 550.00 550.00 TRAILER PK-EHT 762.006.006 458.26 467.36 456.24 500.00 500.00 GENERAL OFFICE 762.010.000 SUPPLIES 762.010.001 709,66 747.50 1,044.44 800.00 1000.00 POSTAGE 762,010.002 250.00 250.00 250,00 250.00 250.00 CAPITAL PURCHASES-OFFICE 762.010.010 0.00 0.00 0.00 SUILDING1PROPERTY 762.050.000 HYDRO 762.050.001 51,316.11 42,086.00 45,946.60 55,000.00 50000.00 UNION GAS 762.050,002 684.91 687.40 587.80 800.00 650,00 JANITORIAL SUPPLIES 762.050.003 2,688.62 466.76 632.20 800.00 700,00 REPAIRS 762.050.004 3,232.38 11,755.57 5,119.48 5,500.00 _5500 MISCELLANEOUS 752.050.005 19,688,69 17,411.72 15,163.54 15,000.00 16 000.00 MACHINERY MAINTENANCE 762.050.008 1,314.01 267.43 1,392.42 1,000.00 1000.00 INSURANCE 762.050,007 7,346.16 7,785.72 7,366.68 8,000.00 7,800.00 GRASSlYARD MAINTENANCE 762.050.008 9,764.97 9,68412 12,886.65 10,000.00 10 000.00 WATER SYSTEM 762.050.009 9,583.20 3,017.69 2,845.79 3,500.00 3,500.00 CAPITAL-BLDGIPROPERTY 762.050.010 0.00 14,852.20 HYDRO UPGRADE-OLDBOYS 762.050.011 0.00 0.00 0.00 0.00 SEWAGE MAINTENANCE 762.050.012 10,709.46 8,976.55 20,033.81 5,000.00 6,000.00 CAPITAL ASSETS-OLDBOYS 762.050.100 0.00 0,00 0.00 MINOR CAPITAL PURCHASES CAPITAL-WASHROOM ROOF CAPITAL-HEATER CAPITAL ELECTRIC PANEL CAPITAL CEMENT PAD CAPITAL EXP-FIRE SUPPRESSION CAPITAL MISC TEMP WATER LINE CAPITAL MONUMENT REPAIRS CAPITAL AWNING FOOD BOOTH CAPITAL ENTRANCE SIGN 425.00 CAPITAL WORK SHED TOTAL EXPENSE 166,490.31 165,357.00 158,728.51 153,820.00 149,570.00 NET INCOME -106,820.60 -102,501.79 -102,240.87 -115,180.00 -110,020.00 TRANSFER TO RESERVE 106,820.60 102,501.79 102,24157 115,180.00 110,020.00 NET PORT GLASGOW OPERATING 0.00 0.00 0.00 0.00 0.00 F.4G� ,7 COMMENTS: Camp Fees: No proposed fee increase in 2014,as reserves will be used for Proposed Capital Replacements in 2014 Booth Operation,Collection of Transient Fees and Cleaning of Washrooms and Park Facllttles: The current operator is in the 2nd year of 3rd contract to provide these duties. Net Income: Transferto Reserve The Port Glasgow Trailer Park is operated as a self-funding operation with no subsidy from the Property Tax Ratepayers. 2011 2012 2013 2013 2014 CAPITAL EXPENSES ACTUAL ACTUAL ACTUAL BUDGET BUDGET CAPITAL EXP-SEPTIC SYSTEM 74,322.37 171,705.01 44,205.84 50,000.001 351,00D.001 CAPITAL LAWNMOWER 11,746.00 20,000.00 CAPITAL WORK SHED 9,500.00 40 000,00 40 000.00 TOTAL CAPITAL EXPENSE 74 322.37 171 705.01 66 451.84 110 000.00 391,000-00 TRANSFER FROM RESERVE -74,322.37 -171,705.01 -65,461.84 -110,000.00 391 000.00 NET PORT GLASGOW CAPITAL 0.00 0.00 0.00 0.00 0100 PORT GLASGOW TRAILER PARK 8650 Furnival Road R.R.# 3, Rodney, Ontario NOL 2CO (519) 785-0069 2014 RATES SEASONAL CAMPING All rates are for the period beginning May 1St, 2014 and ending.October 31St, 2014. Camping season is closed October 31St @ 1:00 pm. Gate will be locked. If full payment is not received in the office by May 1,2014—a 10%penalty charge will charged--no exceptions. Full payment, plus penalty needs to be paid by May 31St,2014 or the trailer will be removed from the lot and the lot will be re-leased. Cheques are to be payable to "The Municipality of West Elgin"and mailed to P.O. Box 490, Rodney, Ontario NOL 2CO (519) 785-0560. PLEASE PROVIDE YOUR CERTIFICATE OF LIABILITY INSURANCE IN THE AMOUNT OF $190009000 FOR 2013 in effect from May 1st, 2014 to October 31st, 2014 OR May 1St, 2014 to April 30", 2015 NOTE: A$20.00 SERVICE CHARGE WILL BE CHARGED FOR CHEQUES RETURNED N.S.F. RATES SCHEDULE "A"TO BY-LAW No. 2010-20 PORT GLASGOW TRAILER PARK $ Lots-with 30 am R. service $1,200.00 Additional charge for lots fronting the lake $100.00 Winter story e $ 50.00 Reservation fee $ 50.00 Additional charge for air conditioner $60.00 Additional char a for fridge,freezer or dryer $60.00 Electric golf carts $60.00 -- - Boat trailer parking $50.00 Additional charge for electric or electric/gas hot $60.00 water tanks Deposit for assessment Current assessment X previous year tax rate+ 15%, rounded to the nearest dollar Washers&dryers $1.50--washer $1.75 -d er Deposit for door key for laundry room $ 5,00 refundable upon return Rental of Dance Hall $25.00 Overnight camping—tents(June to October) $20.00+$2.00 sewage surcharge nightly,$120.00 +$12.00 sewage surcharge week]y** Overnight camping—including hydro and water $23.00+$2.00 sewage surcharge nightly, $138.00 +$12.00 sewage surcharge week] ** Overnight camping—including hydro,water and $25.00+$2.00 sewage surcharge nightly, $150.00 sewer +$12.00 sewage surcharge weekly* **Month!y rate based on 3 weeks Cutting of grass on behalf of trailer owner $20.00 per cut Cleaning of yard at an individual trailer site $ 15.00 per hour NOTE: HST WILL BE CHARGED WHERE APPLICABLE Port Glasgow Trailer Park 2013 Rules and Regulations 1. Camping season is closed October 3181,2013® 1:00 pm. Gate will be locked. 2. Park residents and guests are responsible for adhering to the maximum speed of 5 mph. (8 kmp). This includes bicycles,motor vehicles and any motorized vehicles operating within the Part Glasgow Trailer Park(hereinafter referred to as"PGTP"}. 3. Boats and other vessels,including trailers,are to be stored in designated"Boat Storage Area"only. A fee,in accordance with the Port Glasgow Trailer Park Fees&Charges By-Law,will be charged for storage. 4. Fireworks are not permitted within PGTP. 5. Visitors are not allowed within PGTP after 11:00 p.m. 6. Unnecessary and unreasonable noise is prohibited within PGTP at all times. Between 11:00 p.m.and 8:00 a.m,on the next day,any sound disturbing any occupant of PGTP is strictly prohibited. 7. Assigned sites are to be maintained by the Licensee in a neat and tidy condition, including the cutting of grass and maintenance of landscaping, if management to out grass,a fee will be charged. S. Bicycles and other muscle powered vehicles shall not be ridden within PGTP within 30 minutes before sunset to 30 minutes after sunrise each day. 9. Motorized vehicles including motorized bicycles and scooters may be used within PGTP only if operated by a person licensed to drive upon a highway in the Province of Ontario and only for the purpose of transportation from one location to another location within the facility.No all-terrain vehicles or dirt bikes are allowed. 10. Subject to the provisions of any Municipal or Provincial law,licensees are permitted a maximum of two(2)domestic pets per lot within PGTP. Any pets must be leashed when outside of any trailer. Licensees are required to pick-up and appropriately deposit all waste associated with his/her pet or pets. Any pets showing aggressive behavior or excessive barking may be removed from the park. 11. Licensees shall recycle waste products. Garbage shall be placed in clear bags and thereafter deposited at designated sites within PGTP. 12. Trash or other waste shall not be thrown over lake bank. 13. Burning of leaves is strictly prohibited. Loose leaves may be thrown over the lake bank. 14. Fish cleaning outside of trailer within PGTP is strictly prohibited. 15. Washing of vehicles within PGTP is prohibited. 16. Consumption of alcoholic beverages is permitted only within or upon the assigned site at PGTP. 17. Public intoxication,foul language,and other conduct disturbing the peace within PGTP is strictly prohibited. 18. The periodic erection of one tent(5 feet by 5 feet)is permitted,provided that the said tent is erected completely within the boundaries of the assigned site. 19. Only approved electrical cords are to be used to connect trailers to hydro receptacles. All shed wiring requires a permit from Hydro One. 20. Outdoor lighting and air conditioners must be turned off when trailers are not occupied. 21. Lights must be turned off throughout the night hours. 22. Decorative posts and ornaments are to be erected at least three feet from the closest edge of the traveled portion of the road way within PGTP. page 9 of 10 23. Minor construction,including decks,sheds,or add-a mom structures,arc permitted with the prior written consent of the Park Manager.Contact municipal office for further information. • Construction is strictly prohibited between 8:00 pm and 8:00 am. • Any construction work will be permitted in May,June,September and October between 8:00 am and 8:00 pm. • During duly and August,weekend construction is prohibited from 8:00 pm to 8:00 am on Friday until the following Monday(provided where Monday is a statutory holiday,then construction is prohibited from 8:00 pm on Friday to 8:00 am on the following Tuesday). • Any construction larger than 107 square feet in area,please contact Lorne McLeod,Building Inspector. 24. Metal detectors are prohibited within PGTP. 25. No stakes shall be driven into the ground upon any assigned site within PGTP. 26. The Licensee is prohibited from altering any Municipal property,including the trimming of trees,within PGTP. No nails or screws to be put into trees. 27. The use of washing machines within trailers upon an assigned site-is prohibited. The use of clothes dryers within trailers upon an assigned site is permitted,subject to prior consent of the Park Manager or other authorized Municipal representative and payment of an additional hydro charge. 28. Extra appliances must be stored within a proper shed structure. 29. Private lotteries/raffles are prohibited within PGTP unless a license permitting same has been obtained from the Municipality. 30. Prior reservations are required for use of any picnic shelter,bingo hall,pavilion or scout hall within PGTP. 31. The Municipality reserves the right to evict any person,including occupant,guest,or invitea,for improper conduct. 32. upon vacating the assigned unit at PGTP at the end of the permitted season,the Licensee shall disconnect all hydro and water connections to his or her trailer. 33. No refunds for partial year will be given. 34. Vacant lots or New Occupancy of Trailers: a) Vacant Lots: 1) When vacant lots become available,it will be advertised by Manager on all bulletin boards. Present occupants may apply to municipality. If two or more applications are received,the decision will be based on length of time in park. ii) Advertisements for available lots will be placed on all bulletin boards for a minimum of two weeks,comprising three(3)weekends. iii) If there is a dispute regarding seniority,it is the responsibility of the applicant to produce documentation,i.e.cancelled cheques,receipts. iv) If no one in the park is interested in moving,the lots will be made available to those who have registered an interest with the Manager. b) Interested new occupants must leave their name and phone number with the Manager. c) Trailer owners are permitted to sell their trailer and new owners may continue on the lot in which the trailer is located on. d) When owners wish to sell their trailers,it will be advertised-on the bulletin boards by the owners. Page 10 of 10 Annual Performance Report Sewage Works at Port Glasgow Trailer Park 2013 The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, Ontario Prepared by: Mysson Consultants Inc. 16 Silver Lake Lane PO Box 524 Port Carling, Ontario POB 1 JO FEBRUARY 2014 MYSSON CONSULTANTS INC. BON 40897 16 Silver Lake Lane PO Box 524 Port Carling, Ontario POB 1 JO 06 February 2014 The Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney, Ontario NOL 2C0 Att: Mr. Mike Kalita Dear Mr. Kalita; Mysson Consultants Inc. is pleased to submit our report for the Corporation of the Municipality of West Elgin and the Port Glasgow Trailer Park. This report, as explained by Mr. John McGlynn of the Ministry of the Environment, is condition 8 (2)(a)(b)(c)of the Certificate of Approval 7034-89CKAX. The waste water treatment system was completely rebuilt in the month of May. During the time of construction reports were generated by Mysson Residential Consultants Inc. and submitted to the Municipality of West Elgin. The construction was completed by May 10, 201 f and from that point onward regular maintenance was undertaken as well as monitoring and recording as part of the requirements of certificate of approval. If you have any questions concerning our report, please call us. Sincerely; MYSSON CONSULTANTS INC. David Wemyss BON 25245 President TABLE OF CONTENTS INTRODUCTION ........................................................................... I MONITORING ............................................................................ I SYSTEM PERFORMANCE .................................................................2 OBSERVATIONS ,CONCLUSIONS AND RECOMMENDATIONS....................3 CERTIFICATE OF APPROVAL/PROVINCIAL ORDER ...............APPENDIX A LABORATORY RESULTS......................................................APPENDIX B PUMP RECORDS..................................................................APPENDIX C Annual Performance Report Sewage Works at Port Glasgow Trailer Park 2013 INTRODUCTION: The sewage treatment facility at the OId Boys Trailer Park is composed of a pump chamber,two septic tanks, four Waterloo BiofiIters® and a contact area(leaching area). The effluent is collected from a group of trailers north of the treatment facility and transported through a new sanitary sewer constructed in the spring and summer of 2012. Sewage is also collected from a group of trailers south of the treatment facility and transported via the old sanitary sewer system. The septic tanks separate the solid waste from the liquid. The effluent then moves into a pumping chamber. There are two pumps in the chamber which pump the effluent into the four Waterloo Biofilters® for treatment. The final stage of the treatment takes place in the leaching area. MONITORING AND RECORDING: As mentioned in the covering letter monitoring and recording was undertaken by Mysson Residential Consultants Inc. The result of the analysis of the treated effluent is included in Appendix B. The quantity of effluent treated was determined by recording the number of pump cycles daily. This information coupled with the flow rate of the pumps produced a daily flow rate. MAINTENANCE: (as stated in 2012 annual report) Regular maintenance commenced on May 23, 2014. Date Description May-23 Inspected the spray nozzles of the WBF Reviewed pumping chart with onsite personel Installed new risers and lids Adjusted flow by manipulating the ball valves within the WBF Jun-12 Cleaned all valves Obtained samples for analysis Jul-09 Cleaned hydro spray off the WBF Put new stain on the WBF Cleaned effluent filters Provided enzyme treatment in septic tanks Jul-10 Provided landscaping around access hatches Obtained samples for analysis Jul-24 Supplied and installed new riser and lids for the north waste water system Aug-28 Inspected the spray nozzles and the foam in the WBF Provided enzyme treatment in septic tanks Obtained samples for analysis Sep 25 Flushed all WBF nozzles Cleaned effluent filters OBSERVATIONS: 1. A review of the pump records indicates that we are within the 31,625 liters per day as outlined in the Certificate of Approval subsection-"Service Area One". 2. There are 3 exceedences with the effluent objectives. This is typical when a new waste water system is brought on line. It takes time for the bacteria to grow within the treatment unit which will assist with the overall treatment of the effluent.Note that the August results are within the objectives. Date Jun-12 Jul-11 Aug-28 Effluent Objectives CBODs 38 mg11 32 mg/I 21 mg/1 30 mg/I TSS 30 mg/I 46 mg/I 13 mg/I 30 mg/I CONCLUSIONS AND RECOMMENDATIONS : 1. The waste water system appears to be producing effluent that does reflect the design as stated in the Proposed Works for Service Area 1 as described in Certificate of Approval 7034-89CKAX. 2. Public health and welfare is protected with this waste water system that was developed by the Municipality of West Elgin. Continued maintenance and monitoring will enable years of summer recreational camping. Prepared by: MYSSON RESIDENTIAL CONSULTANTS INC. David Wemyss President BC1N 25245 THE CORPORATION OF THE UNITED TOWNSHIPS OF r� HEAD,. ARA & MAC "�" '"•' 15 Tovmship Mall Road STONECLIFFE, ONTARIO KOJ 2K0 Phone:(613)586-2526 1 Fax:(613)586-2596 E-mail:Ewcs cmaxolomet.com Monday, February-10-14 The Honourable Kathleen Wynne, Premier I Legislative Building Queen's Park Toronto ON M7A 1A1 Dear Premier Wynne At the regular meeting held on Friday, October 25, 2013, the Council of the United Townships of Head, Clara&Maria discussed and passed a resolution,lobbying the provincial government to stop the roll out of mandatory on-sits septic system inspections. Further Council requests that mandatory inspections only be required in known vulnerable areas adjacent to source water protection areas. Council requests that the province sincerely consider the costs associated with such a program and ensure that any new regulations build in a funding mechanism as municipalities and property owners cannot continue to rely on the already strapped property tax base for additional provincially legislated programs and inspections. Sincerely and on behalf of Council, IIV4� Melinda Reith Municipal Clerk Enclosures: copy of resolution cc: Hon. Linda Jeffrey, Minister of Municipal Affairs and Housing Mr. John Yakabuski, MPP Renfrew Nipissing-Pembroke Jim Hutton, CAO, County of Renfrew AMO--Association of Municipalities of Ontario County Municipalities for support '5x;;7THE COREQRATION OF TH9 UNITED'TOWNSHIPS OF HEAD] CLARA Ji MARIA Date: Friday, Oct b 25, 2013 Resolution No.:25l10l13f004 Moved by: Seconded fay: WHEREAS the provincial government regularly make sweeping regulations and policies without giving appropriate consideration to specific locations or the effects on smaller municipalities and the rights of Individuals: AND WHEREAS government regulations now control and limit many property owner rights and privileges restricting more and more as time goes on; AND WHEREAS the Council of the United Townships of Head, Clara & Maria does recognize that legislation is required to protect the environment from some who may not maintain their properties appropriately; THEREFORE BE IT RESOLVED THAT this Council does hereby lobby the provincial government to stop the process of mandatory on-site septic system Inspections and to continue to only require them In known vulnerable areas adjacent to source water areas; AND FURTHER THAT should regular and routine inspections become mandatory across the province that the province builds into any regulation the corresponding funding to compensate property owners and the small municipalities who cannot continue to rely on the property tax base to meet the constant downloading of responsibility without equivalent funding; AND FURTHE THAT this resolution be circulated for support. Carried Defeated Reeve Information Regarding On-Site Sewage Systems Maintenance Inspections Page 1 of 3 Ministry of Municipal Affairs and Housing n ABOUT I NEWSROOM 1 708 OPPORTUNITIES I CONTACT US You are here >Home >XqUr Ministr > Ontario-Building Code > Not Tonics > Information Regarding On-Site Sewage Systems Maintenance Inspections Information Regarding On-Site Sewage Systems Maintenance Inspections .............................. ................_............._...................., ....._........ .. ......... On-Site Sewage Systems Maintenance Inspections Implementation Materials The Building Code (Ontario Regulation 350/06) was recently amended by Ontario Regulation 315/10 to establish and govern mandatory on-site sewage system maintenance Inspection programs to be administered In certain areas by principal authorities, i.e., municipalities, health units and/or conservation authorities. The amendments also govern discretionary on-site sewage system maintenance inspection programs established by principal authorities. These amendments help protect Ontario's drinking water and the natural environment, and support the implementation of the Clean Water Act, 2005 and the Lake Simcoe Protection Plan. The "in-force„ date for many of these programs is January 1, 2011. The balance of the regulation, concerning certain areas around the Lake Simcoe shoreline and watershed, comes into effect January 1, 2015. To support implementation of these regulations, the Ministry of Municipal Affairs and Housing has released inspection certificate forms for mandatory and discretionary inspection programs. These forms are to be issued by principal authorities and then completed and returned by third-party inspectors of on-site sewage systems. Principal authorities have the authority to decide whether to accept third-party inspection certificates. The ministry has also released an Order to Comply form to be used in the case that an on-site sewage system is found to be in violation of the Building Code. This form is similar to other Prescribed Orders and Orders to Comply already mandated for use by principal authorities and registered code agencies. These forms are available on the Ministry website under Publications. To assist principal authorities with implementation of the regulations, information regarding on-site sewage system maintenance inspections has been prepared for explanatory purposes. This document, developed jointly with the Ministry of the Environment, describes a progressive audit approach to maintenance inspections for on-site sewage systems, Under this approach, Initial inspections are designed to be non-intrusive tests and will generally avoid significant disturbance to the system and to the surrounding soil area. Where concerns are identified, further investigation may follow. This document has been prepared for explanatory purposes only and does not form part of the regulation. This document is now available on the Ministry website under I?ublications, Maps Illustrating select areas in which maintenance inspection programs will not be required within five years of January 1, 2011 have been prepared. To view maps, see Lake Simcoe shoreline maps. http://www.mah_gov.on.ra/Page9236.aspx 15/10/2013 Information Regarding On-Site Sewage Systems Maintenance Inspections Page 2 of 3 Mandatory On-site Sewage System Maintenance Inspection Programs Ontario Regulation 315/10 requires principal authorities to administer mandatary an-site sewage I maintenance inspection programs within their areas of jurisdiction. The regulation defines the geographic areas where inspections of on-site sewage systems will be required and the timeframes within which Inspections must be carried out. Inspections of on-site sewage systems will be required in the following areas: • In areas located within 100 metres of the Lake Simcoe shoreline and within 100 metres of Other lakes or ponds and permanent rivers or streams in the Lake Simcoe watershed. Maps Illustrating certain mandatory areas for maintenance Inspections along the Lake Sim Coe-shoreline are available. • The mandatory Inspection program would also be required in parts of"vulnerable areas"located In source protection areas identified through the source protection planning process under the Clean Water Act, 2006. The"vulnerable areas"are in the process of being determined by local source protection committees and will be identified in Assessment Reports. These reports are to be approved by the Director of Source Protection Programs Branch of the Ministry of the Environment, The last Assessment Reports are due in December 2010, and anticipated to be approved In 2011. Inspections would be required in areas where on-site sewage systems subject to the BCA have been identified as a significant drinking water threat, For more information please refer to Drinking W So r e PCoLes;tiga page. Inspections of on-site sewage systems must be carried out within the following timeframes: • Inspections of on-site sewage systems located within 100 meters of certain portions of the Lake Simcoe shoreline would be required within five years of January 1, 2011 and every five years thereafter. • Inspections of on-site sewage systems located within 100 metres of the balance of the Lake Simcoe shoreline and 100 metres of other lakes or ponds and permanent rivers or streams in the Lake Simcoe watershed, would be required within five years of January 1, 2016 and every five years thereafter. • Inspections of on-site sewage systems located in "vulnerable areas"would be required within Five years of January 1, 2011. Where the applicable assessment report or source protection plan Is approved under the Clean Water Act after January 1, 2011, inspections would be required within five years of the report or plan's approval, and every five years thereafter. Discretionary On-Site Sewage System Maintenance Inspection Programs The regulation also governs discretionary on-site sewage maintenance inspection programs established by principal authorities. The regulation provides that these programs shall apply to all on- site sewage systems in the area affected by the program, and that an Inspector shall inspect all sewage systems affected by the program, Related sinks • Certiflcate - ManOato_a Sewa a System Maintenance aftd DiscLetl!2nary Inspection PMctram • Form - Order to C I • Lake Simcoe shorellne maps • Information. Regarding On-Site Sewage System Maintenance Ins e,eCtions http://�,N,ww..mah.gov.on,WPage9236.aspx 15/10/2013 TIDE CORPORATION OF THE TOWN OF ATIKOKAN COUNCIL RESOLUTION Date: 13 Jan 2014 Moved by: Seconded by: CZ llld-� WHEREAS Ontario municipalities are voicing their concerns and filing letters of objection or letters in support to the Provincial government regarding the proposed new police billing model;and WHEREAS objections to the new model are being heard from municipalities that may experience an increase in their municipal policing costs;and WHEREAS all police services require a base level of infrastructure,supervision,administration and sufficient front-line policing necessary to provide adequate proactive policing,to ensure the general safety and security of municipalities;and WHEREAS all municipalities should pay their equitable share of essential"base level"policing services;and WHEREAS the principles and design of the proposed new billing model is based on a fairer approach and significantly enhances transparency;and WHEREAS the proposed model would charge each municipality a flat$260 per Household fee for the base costs related to providing police services,plus a variable charge for each call for service;and WHEREAS the Town of Atikokan currently pays approximately$1,000 per household which is much higher than many other Ontario municipalities; NOW THEREFORE BE TT RESOLVED that Council for the Town of Atikokan supports the proposed billing model change or a model for policing that ensures an equitable distribution of cost sharing for all municipalities and unorganized territories in Ontario; and FURTHER BE IT RESOLVED that this resolution be forward to The Honourable Kathleen Wynne,Premier of Ontario;The Honourable Madeleine Meileur,Minister of Community Safety&Correctional Services;The Honourable John Gerretsen,Attorney General of Ontario;MPP Bill Mauro;and all other municpalities in Ontario. CORDED VOTE COUNCIL MEMBER YEA NAY CARRIED DEFEATED AVIDSON,Marlene ICKSON,Bud WSSELR'LJ G Bob AMBKIN,Marj KARENKO,Mary ROWN Dennis RESOLUTION NO / N CARRIED BY 105 Elgin St. West tel 613 623 4231 Arnprior @arnprior.ca AR N P R I OR Arnprior,ON US OA8 fax 613 623 8091 www.arnprioraa February 11, 2014 Kathleen Wynne, Premier Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne, Please be advised that Council of the Corporation of the Town of Arnprior, at their meeting held on February 10, 2014, adopted Resolution No. 059-14, as follows: "WHEREAS the Council of the Corporation of the Town of Arnprior recognizes that increased electricity rates are challenging for the economic competitiveness of the Town of Arnprior and its residents; AND WHEREAS the County of Renfrew passed a resolution on November 27, 2013 encouraging the Government of Ontario to ensure that our electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND WHEREAS the Council of the Corporation of the Town of Arnprior supports the County of Renfrew in its attempt to encourage the Government of Ontario to not approve any further rate increases for electricity; AND WHEREAS it is estimated that electricity costs will increase by approximately 50% within the next five years; AND WHEREAS an increase in electricity rates by the Ontario Energy Board will exacerbate an existing problem for industry and consumers with low or fixed incomes in Arnprior; • WHERE THE RIVERS MEET • THEREFORE BE IT RESOLVED THAT the Town of Arnprior urges in the strongest possible way that the Government of Ontario ensures that electricity rates both in the short and long-term, allow our businesses to remain competitive in a global environment and ensure that the vulnerable residents of our communities are not overburdened by ever-increasing electricity rates; AND FURTHER BE IT RESOLVED THAT this resolution be sent to the Premier of Ontario, the Minister of Energy and Infrastructure, the Ontario Energy Board, the Ontario Power Authority,?Associations of Municipalities (AMO), MPP John Yakabuski, Ontario Municipalities and Local Municipalities in Renfrew County for support. AND FURTHER BE IT RESOLVED THAT the Town of Arnprior urges the Ontario Energy Board in the strongest possible way not to approve any further rate increases for electricity." Your assistance in ensuring our businesses stay competitive and our residents are not overburdened by ever-increasing electricity rates is greatly appreciated. Respectfully, Maureen Spratt, Clerk c Minister of Energy and Infrastructure Ontario Energy Board Ontario Power Authority AMO John Yakabuski, MPP Renfrew-N1pissing-Pembroke Ontario Municipalities (by email) Renfrew County Municipalities (by email) { ° n Al. �I ,=j4, Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 Ridgeway ON LOS iN0 The Hon.David C.Onley of Ontario (800)368-8377 ON Only Lieutenant Governor of Ontario �. (905)894-4611 February 4, 2014 tt (905)8944616 e® lupusont @vaxxine.com Website:www.vaxxine.com/lupus Serving Ontario since 1977(Inc.) Municipality of West Elgin 22413 Hoskins Line Box 490 Rodney ON NOL 2CO To Whom It May Concern: The international lupus patient community-is requesting your assistance in promoting public awareness and advocacy for"the least known major disease--lupus". We have two very important events planned for 2014 which are: World Lupus Day, May 10th and the entire month of October which is known, world-wide, as "October is Lupus Awareness Month". Lupus affects more than just the person diagnosed with the disease—it also impacts their family, friends and colleagues. It is widely under-recognized as a global health problem by the public, health professionals and governments which drives the need for greater awareness. Early recognition and a definitive diagnosis help to slow the debilitating effects of this disease. Proper treatment, a healthy diet and lifestyle are essential. Lupus is difficult to diagnose as the symptoms frequently mimic common illnesses. With your help, public awareness and education will save lives. We are enclosing two Proclamations,for May and October that we ask to be added to your municipal websites for all citizens to access. We know that many are unaware of the signs and symptoms of lupus and it is our hope to make every person aware that their vague health concerns could be lupus. Our office has been located in Ridgeway for the past forty years. Receiving no funding from any level of government, we depend upon personal and corporate donations to provide our programmes, attend provincial Health Pairs, contribute financially to much-valued research, and distribute literature throughout Ontario to all those who request information. In the past, we have received amazing support from many communities in Ontario who do read our Proclamations during televised meetings for their viewers, and add the Proclamation to their websites in the designated months. Many have passed resolutions to ask their local MPs and MPPs to assist with lupus funding for research. We would be honoured to have your support for both of these events. Thank you. Very truly yours, '.. ` Kathy Crowhurst Charitable Registration Number 10764 9410 RR0001 Life without lupus =Af Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO The Hon.David C. Onley of Ontario 800-368-8377 ON Only Lieutenant Governor of Ontario V. 905-8944611 qr 905-8944616 e® lupusont @vaxxine.com Website:www.lupusfoundationofontario.com Serving Ontario since 1977(Inc) World ° Up Day- Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals.and families affected by lupus; and Whereas, there is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; NOW, Therefore, Be It Resolved that 10 May 2014 is hereby designated as World Lupus Day on which lupus organizations around the globe call for increases in public and private sector funding for medical research on lupus, targeted education programs for health professionals, patients and the public and worldwide recognition of lupus as a significant public health issue. Proclaimed This Day, 10 May 2014 Charitable Registration Number 10764 9410 RR0001 Life without lupus =s0 W Honorary Patron: Lupus Foundation 294 Ridge Road N Box 687 Ridgeway ON LOS 1NO The Hon.David C. Onley of Ontario (800)368-8377 ON Only Lieutenant Governor of Ontario (905)894-4611 '. (905)894-4616 e® lupusont @vaxxine.com Website:www.vaxxine.com/lupus Serving Ontario since 1977(Inc.) Whereas, lupus is an autoimmune disease that can cause severe damage to the tissue and organs in the body and, in some cases, death; and Whereas, more than five million people worldwide suffer the devastating effects of this disease and each year over a hundred thousand young women, men and children are newly diagnosed with lupus, the great majority of whom are women of childbearing age; and Whereas, medical research efforts into lupus and the discovery of safer, more effective treatments for lupus patients are under-funded in comparison with diseases of comparable magnitude and severity; and Whereas, many physicians worldwide are unaware of symptoms and health effects of lupus, causing people with lupus to suffer for many years before they obtain a correct diagnosis and medical treatment; and Whereas, there is a deep, unmet need worldwide to educate and support individuals and families affected by lupus; and Whereas, there is an urgent need to increase awareness in communities worldwide of the debilitating impact of lupus; Now, Therefore, Be It Resolved that October 2014 is hereby designated as "October is Lupus Awareness Month" during which lupus organizations around the globe call for increases in public and private sector funding for medical research on lupus,targeted education programs for health professionals, patients and the public and worldwide recognition of lupus as a significant public health issue. Proclaimed this day during October 2014 Charitable Registration Number 10764 9410 RR0001 Life without lupus ElginiCcount.y Mayor Bernie Wiehle and Members of West Elgin Council 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario NOL 2CO Rel IvwX att&wtb-then6d-AmuLet;LwardP,w.' Qjpw Cod,f raurananwvet On behalf of Elgin County Council, it is my pleasure to invite you to Elgin County's Annual Warden's Charity Golf Tournament. Over the past few years the County of Elgin has experienced significant downsizing in the manufacturing sector putting a strain on agencies that support families in need. It is our mission to support the United Way by setting an example as a leader in the category of public sector contributors to help bridge the gap in contributions for our community. The seven municipalities within Elgin County (Town of Aylmer, Municipality of Bayham, Municipality of Central Elgin, Municipality of Dutton-Dunwich, Municipality of West Elgin, Township of Malahide, Township of Southwold) are working together to make this event a success. We are asking for your support by joining us at the tournament as a sponsor and participant to help us to not only raise funds for this worthy cause but also to have some fun, socialize and network with others who recognize the importance of giving back to the community. The Warden's Charity Golf Tournament is being organized by the Elgin County United Way Special Events Committee (ECUWSEC) and all proceeds will be directed to the Elgin-St. Thomas United Way. I am excited to announce that this year's tournament will take place at Kettle Creek Golf and County Club located in Port Stanley, Ontario in the Municipality of Central Elgin, and is a place near and dear to me, as it was formerly known as the "Marr Farm". So save the Date: Wednesday, June 18, 2014. Registration will begin at 9:00 a.m. with a shot gun start at 10:30 a.m. Our new tournament brochure has been included for you to review. There are many levels of sponsorship available to suit any budget. Last year your organization generously supported this event by golfing. If you can take it to the next level, please consider the people you will be helping by doing so. Even a small amount can go a long way! The cost to play this year is $125 per player but for a limited time, we do offer an Early Bird Discount! Register and pay by May 1, 2014 and be eligible to receive the benefit of the discounted price of$115.00 per player. Limited spaces are available so sponsorship and registration will not be confirmed until your payment is received in full. The past two tournaments were sold out with a wait list, so don't be disappointed. We thank you in advance for your support and we look forward to hearing from you soon. David Marr Warden, County of Elgin County of Elgin Administrative Services 454 Sunset Drive St.Thomas,ON N5F1 5V1 Phone:519-631-1460 www.elgincounty.ca e