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March 13, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 13, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A7) February 27, 2014 Council *February 27, 2014 Public Meeting — Zoning Amendment (Lakewood Trailer Estates) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. Public Meetings —Zoning By-law Amendments: 1) Part Lot A, Concession 8 (Bandeen) (131 & C9a) 2) Part Lot 1, Concession 10 (Sacher) (132 & C9b) 3) Part Lot B, Concession 11 (Sacher) (133 & C9c) 2:00 p.m. Glenn DeGraw, Beattie Haven Retirement Community (under separate cover) REPORTS (C1-C11) 1. ROADS a) *Monthly Report 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: 2014 Rodney Fire Responses March 13, 2014 ............. Page 2 3. WATER DISTRIBUTION SYSTEM a) Monthly Report 4. WASTEWATER 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM a) *Report re: Iona Interconnection — Direction to Tri County Management Committee 9. PLANNING a) *Report re: Amendment to Zoning By-law— Brad & Susan Bandeen b) *Report re: Amendment to Zoning By-law—August & Marianne Sacher(20966 Thomson Line) C) *Report re: Amendment to Zoning By-law—August & Marianne Sacher(20279 Thomson Line) d) *Report re: Update on Seaside Development 10. ADMINISTRATION a) * Report re: Port Glasgow Pier Extension b) *Report re: Port Glasgow Trailer Park Sewage System 11. ACCOUNTS 3 March 13, 2014 ....... Page 3 CORRESPONDENCE (D1 — D26) COUNCIL CONSIDERATION —ACTION RECOMMENDED: 1 ' AMO — Prompt Payment Act, 2013 — request for support; 2.* Elgin County 2013 Library Usage and Statistics Report; 3•* Elgin County- Land Division Committee — Future Considerations; 4•* Town of Kearney—resolution regarding Ontario Provincial Police billing; $•* Optimist Club of West Lorne— request to municipality to partner for nw pavilion in Miller Park; 6•* Elgin County OPP 2013 Year End Report; 7.* Niagara Region — request for support of a resolution against Ontario Hydro rate increases; y ro $* Ministry of Agriculture & Food — Small, Rural and Northern Munici al Infrastructure Fund — Capital Program; p 9.* Ministry of Community Safety & Correctional Services — Office of the Fire Marshal & Emergency Management—Annual Review; 10* Town of Aurora — resolution regarding Introduction of Municipal Re Election Legislation; p call 11.* Elgin County Land Division Committee — Consent Application#E14/14); (Agnes 12.* Elgin County Land Davison Committee -- Consent Application (Steve & Agnes Simon #E15/14); 13.* AMO Communications — Legislature Supports Motion on Municipal Liability Reform — More Municipal Action Needed; 14.* Ministry of Agriculture & Food - Updating the Schedule of Noxious Weeds• 15.* Town of Petrolia—support of a resolution requesting Action on B' ge , 16.* Township of Leeds and the Thousand Islands — request support of a resolution regarding decisions made by the Ombudsman; 17.* City of Peterborough - request for support of a resolution regardin Ion term plans for housing; g g 18-* Ministry of Energy—funding for energy costs; 19.* Elgin Federation of Agriculture— request for notification of land use changes; 20•* Randy Pettapiece, MPP — resolution on joint and several liability; RECOMMENDED TO ACCEPT & FILE: 21. AMO • AMO —2014 Provincial Policy Statement Released at ROMA/OGRA; • Watch file— February 27, 2014; • Watch file— March 6, 2014; March 13, 2014 ............. Page 4 • AMO —Wynn Government Embraces Provincial Oversight of Municipal Government; 22. West Elgin Community Policing Committee — Minutes -- December 11, 2013 & January, 2014; 23. Ministry of Municipal Affairs & Housing — Provincial Policy Statement, 2014; 24. Thames Valley District School Board --2013 Director's Annual Report; 25. Communities in Bloom — Communities in Bloom award; 26. Lower Thames Valley Conservation Authority—Annual Meeting Minutes — February 20, 2014. BY-LAWS: By-law No. 2014-13 Authorize agreement with Walpole Island First Nation By-law No. 2014-14 Authorize agreement with Municipality of Dutton/Dunwich and Township of Southold (planning services) MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS(G1—G2) 1. Council announcements 2. Closed session - personal matters about an identifiable individual * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: March 18, 2014 Special Council — Budget, 9:30 a.m. March 20, 2014 Special Council — Budget, 9:00 a.m. March 27, 2014 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 27, 2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Ted Halwa, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None were declared ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 27, 2014 as printed and circulated DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Miller Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: February 13, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES 9:30 a.m. Council recessed to hold a public meeting for a zoning amendment and resumed their meeting thereafter. PLANNING 1_Reyort re: Zoning By-law Amendment—Lakewood Trailer Estates RES. NO. 3 Moved by Bodnar Seconded by Aldred RESOLVED that the report from Monteith Brown re: Amendment to Zoning By-law—Lot S, Concession 14(Lakewood Trailer Estates) be received. DISPOSITION: Carried February 27, 2014 .....Page 2 of 5 2. Report re: Pro osed Severance—Lot 1 Concession 14 McGill RES. NO.4 Moved by Leatharn Seconded by Miller RESOLVED that the report from Monteith Brown re: Proposed Severance—Part of Lot 1, Concession 14(McGill)be received; AND that the application be deferred to allow the Road Superintendent to review access to Gray Line. DISPOSITION: Carried 3. Verbal Re ort re: Aldborou h Public School site Plan application The Planner provided an overview of the proposed site plan for the Aldborough Public School. The project includes two additions, reconstruction of the parking area, new entrance. Revised plans have been submitted to address drainage concerns. Mr. Halwa left the meeting REPORTS 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM a) Section 11 Annual Report RES. NO. 5 Moved by Aldred Seconded by Bodnar RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the Annual Report under Regulation 170103 for 2013 for the West Elgin Drinking Water System. CARRIED 4.WASTEWATER a MOE Inspection Report—Rodney WPCP RES. NO.6 Moved by Miller Seconded by Leatham RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the Wastewater Inspection Report--Rodney WPCP, dated January 31,2014, DISPOSITION: Carried 5. BUILDING S. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM February 27,2014 .....Page 3 of 5 9,ADMINISTRATION a) WESA—Draft Fail 2013 Monitoring Report RES. NO. 7 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the Fall 2013 Monitoring Report for the landfill site as prepared by WESA. DISPOSITION: Carried 10.ACCOUNTS RES. NO. 8 Moved by Leatham Seconded by Aldred RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#2A amounting to$173,076.85 in settlement of General, Road,Water, and Arena Accounts (including cheques#16222-16279) DISPOSITION: Carried CORRESPONDENCE: 1. United Townships of Head, Clara & Maria—support of a resolution regarding site septic system inspections 2. Town of Atikokan—Council resolution supporting the new police billing model 3. Town of Arnprior—request for support of a resolution regarding rate increases for electricity 4. Lupus Foundation of Ontario—financial support for lupus research 5. Elgin County—Invitation of the Annual Wardens Charity Golf-Tournament RES. NO. 9 Moved by Leatham Seconded by Aldred RESOLVED that Council authorize payment for one four-some at Warden's Charity Golf Tournament. DISPOSITION: Carried 6. AMO • Watch file—February 16, 2014 • AMO—2014 Federal Budget; • Watch file—February 13, 2014 • AMO—Prime Minister Announces Additional Building Canada Fund Details 7. Ontario Farmland Trust- Invitation to seminar for Permanent Land Protection 8. Ministry of Citizenship & Immigration—Nomination for Newcomer Champion Award 9. Elgin County—Notice of Decision—Application#E 77113—Roger&Paul Lupsor February 27, 2014 .....Page 4 of 5 10.Minutes of Marina Board of Management Meeting—January 30th, 2014 11.Township of Greater Madawaska--Resolution regarding OPP proposed new billing model 12.2014 OSUM Conference&Trade Show--invitation to the Town of Parry Sound 13.Elgin County—Notice of Decision—Application#E 88113—Bradley&Susan Bandeen RES. NO. 10 Moved by Leatham Seconded by Bodnar RESOLVED that the above correspondence items 1, 2, 3,4, 6-13 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-11 —Zone Amendment Ko riva RES. NO. 11 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By4aw, to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot 8, Concession 6 WD,from the'site-specific"Farm Industrial(M1-1)Zone to the`site-specific' General Industrial—Holding(M2-9-H)Zone and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 12 Moved by Bodnar Seconded by Aldred RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law,to change the zoning of lands in Part of Lot 8, Concession 6 WD,from the'site-specific"Farm Industrial (M1-1) Zone to the'site-specific' General Industrial—Holding (M2-9-H) Zone shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-11 —Zone Amendment —Kopriva DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS CLOSED SESSION RES. No. 13 Moved by Miller Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss a proposed or pending acquisition or disposition of land (M.A. s.238(2) (c) DISPOSITION: Carried February 27, 2014 .....Page 5 of 5 RES. NO. 14 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT The Mayor reported that after a procedure discussion the matter has been referred to open session at the next council meeting. The following part of the meeting was held in the Training Room, Rodney Fire Hall. 1:30 p.m. 2014 Port Glasaow Trailer Park Budget Also in attendance: Jim Simpson, Park Manager and 29 users RES. NO. 15 Moved by Leatham Seconded by Bodnar RESOLVED that the report from Administrator/Treasurer re:2014 Port Glasgow Trailer Park Budget be received; AND that the 2014 Port Glasgow Trailer Park Budget be forwarded to municipal budget deliberations; AND that an engineering design for Service Area 2&Area 3 be completed. DISPOSITION: Carried CONFIRMING BY-LAW RES. NO. 16 Moved by Miller Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 271H 2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.17 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on February 27th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014- 12—Confirming By-law February 27 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.18 Moved by Leatham Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 2:25 p.m.to meet again on March 13, 2014. DISPOSITION: Carried These minutes were adopted on the 13tH day of March, 2014. Mayor Clerk A6 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS FEBRUARY 27,2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk Ted Halwa Planner SUBJECT: REZONING—PART LOT 8,CONCESSION 14 (LAKEWOOD TRAILER ESTATES) Also in attendance: Wendie Dupuis The Mayor called the meeting to order at 9:30 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection. The proposed amendment would change the zoning of undeveloped lands situated on the south side of Gray Line east of the Hamlet of Port Glasgow, comprising part of Lot 8, concession XIV, from the'site-specific' Lakeshore Residential—Holding (LR-1-H)Zone to the Trailer Park(TP)Zone. The amendment would fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E128113 to enlarge Lakewood Trailer Estates through the conveyance of abutting undeveloped lands. The lands proposed to be re-zoned to Trailer Park(TP)comprise an area of 9.2 hectares(22.8 acres), a frontage of 336.6 metres (1,104 ft)on Gray Line and an irregular depth. The parcel is without buildings or structures and has been left primarily in its natural state. The lands are to be merged in the same name and title as abutting lands to the west, being the location of the long established Lakewood Trailer Park. The additional lands are to be used for passive recreation purposes associated with the Trailer Park, namely,walking trails and shoreline access to Lake Erie. Permitted uses of the Trailer Park(TP)Zone include a campground or trailer park and a dwelling unit or single unit detached dwelling as an accessory use. The subject lands are designated 'Agricultural' in the County of Elgin Official Plan and are designated 'Lakeshore Area' in Municipality of West Elgin Official Plan.The proposed amendment is considered to be in conformity with both official plans. � 7 February 27/14...Pg 2 of 2 The Planner noted that parts of the land (ravines, shoreline)are under permit control with the Conservation Authority. He proposes a holding symbol be part of the rezoning; to be lifted when the owners proceed with development. Ms. Dupuis advised that trails, bird watching platforms and a washroom are being proposed now, in the future glamping units. The Planner noted that these uses could be included in the rezoning by-law as an accessory use. Ms. Dupuis questioned why a"holding zone". The Planner reported that this acts as a "flag"that there is a process to go through. It is a simple process to remove as a public meeting is not required, only notice is given to property owner. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 8, Concession 14(Lakewood Trailer Estates)be adjourned. DISPOSITION: Carried These minutes were adopted on this 13th day of March, 2014. MAYOR CLERK MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT Brad & Susan Bandeen DATE&TIME: 1:30 p.m. Thursday, March 13'h' 2014. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of lands lying on the east side of McPherson Road north of Pioneer Line, being part of Lot A, Concession VIII, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 88113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 8,330 square metres (2.1 acres), a frontage of 86.9 metres (285 ft) and a depth of 108.8 metres (357 ft). The parcel is occupied by a single unit dwelling, detached garage and shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 20.4 hectares (50.4 ac), a frontage of 314 metres (1,030 ft) on Pioneer Line and a depth and flankage of 588.6 metres (1,931 ft) on McPherson Road. The parcel is without buildings or structures and has been cleared for agricultural purposes. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as required by the Provincial Policy Statement and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural Area' in the County of Elgin Official Plan and are designated 'Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)666-1300(London, Ontario). THE inkrination and material required under Sections 34(10.1)and 34(10.2)of the Plannina Act have been provided and this shall serve as sufftclent notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 1A+41- day of February, 2014. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant@westeig in,net APPLICATION FOR A ZONING' BY-LAW AMENDMENT Brad & Susan Bandeen 1083 McRherso.n Road Munl panty of Part.Loth, Cancessi'on:VIII WEST ELGIN West Elgin KEG( MAP BF BEATTIELINE Cp. FLEM.I,NG LINE ' w GIBB LINE z GIaC 8R. JOHN$TO.N LINE` Al "AQ .G�ITURAI m( , 3 2 3 4; 5 6 7 8 9 10 1il � M LEAF.LINE 3 IV KINTYRE LINE O va30 n1z MGR-QUGAI-I_LINE ur A HOSK RS L IN E. ill&VII DO 14M LINE 1.OS Vii :Rodney a104 m0MILLAN°LINE QUEEN$ Al $llEi,JHL'T LANDS: ro 8 C y 2 8 4 5 8 7 8 9 "io I. IK 20A ITa: r x. � o m •�'z O 1= XI v ¢ WE U � � + L•TA c z m New XI! "Glasgow Po EER iNE !r Pd XIII LANdS:PROPO.SED'TO BE RE=ZONED Port GGLL;L:d 0EGIAL AGRIC.ULtURAL(A2) Glaag'ow LAND§PROPaSED TO BE RE4bNEI] 1?5,000 7CIV 'SITE SPECIPIWAGRICULTURAL:{A14} Metres LAKE ERIE 0 5:0 1'00 100 1: oo,DOO 2.0.00 1,450 Q 21 x00 Metres Monteith Brown s Planning consultants � 4Z MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT August& Marianne Sacher 20.96.6 ThnMpgnn Lone DATE&TIME: 1:30 p.m.Thursday, March 13th, 2014. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the north side of Thompson Line east of Blacks Road, being part of Lot 1, Concession X, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 41113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 7,150 square metres (1.8 acres), a frontage of 65 metres (213 ft) and a depth of 110 metres (361 ft). The parcel is occupied by a single unit dwelling (erected circa 1960), a drive shed, wood shed, detached garage and a barn (the latter of which is to be removed). No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A14) comprise an area of 39.7 hectares (98.2 ac), a frontage of 565 metres (1,854 ft) and a depth and flankage on Blacks Road of 630 metres (2,067 ft). The parcel is devoid of buildings or structures and has been cleared for agricultural purposes with the exception of a woodlot in the northerly portion of the parcel. No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' Area' in the County of Elgin Official Plan and are designated 'Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)686-1300(London, Ontario). THE information and material required under Sections 34(10.1)and 34(10.2) of the Plannin Acct have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this day of February, 2014. Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westelgin.net ZONING BY-LAW AMENDMENT August& Marianne Sacher WE 20968 Thomson Line Municipality of Part Lot 1, Concession X WEST ELGIN Municipality of West Elgin KEY MAP BF ZONING BE Al GENERAL AGRICULTURAL Ai FLEMING LINE 0­7 f GIBB LINE it a Clachan JOHNSTON LINE s A B 1 2 3 4 5 6 7 8 9 ill in 39.7 ha MCLEAN LINE m Ai (98.2 ac) IV KINTYRE LINE FON�E SINX g Ai L�T1 v MCDOUGALL LINE Vi H WY 401 1 11 7,150 m2 (1.8 Be) HOSKINS LINE VI & I I . - yji I pOWNIE LINE 103 AIR PFI TO:2 06 THOMSON LINE Vil Rodn MCMILLAN LfNE LANDS PROPOSED TO BE RE-ZONED �' Al �� ® SPECIAL AGRICULTURAL{A2} VIII © 3 TE-S EG FIIC AGRiIC LTURAL(A14) 1:7,50p 2 A B C 1 2 3 4 5 6 7 8 9 10 11 12 iX 13 14 15 16 17 18 19 20 21 22 23 24 MARSH LINE IF 5t18JECT LANDS r X 7� o ❑ ¢ THOMSON LINE ° � ❑ Q a O tY ~2 XI a SILVER CLAY LINE x New u " Glasgow 3 Eagle 07 TA LB LINE XEII Port GRAY LINE xIV Glasgow LAKE ERIE 1:100,000 2,900 1,450 0 2,900 Metres Mon telth+Brawn j' 0annsng.cortsulta nts i MUNICIPALITY OF WEST ELGIN 63 NOTICE OF PUBLIC MEETING ZONING BY-LAW AMENDMENT August& Marianne Sacher 20272 Thnm son Lana DATE &TIME: 1:30 p.m. Thursday, March 13th, 2014. LOCATION: West Elgin Municipal Building -22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law for the purposes of disposing a surplus farm dwelling. The proposed amendment would change the zoning of the lands lying on the south side of Thompson Line east of McPherson Road, being part of Lot B, Concession Xl, from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone and to a 'site-specific' Agricultural (A14) Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 40113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2) comprise an area of 4,840 square metres (1.2 acres), a frontage of 55 metres (180 fit) and a depth of 88 metres (289 ft). The parcel is occupied by a single unit dwelling (erected circa 1930) and a shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone. All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific' Agricultural (A1-#) comprise an area of 39.9 hectares (98.5 ac), a frontage of 580 metres (1,903 ft) and a depth of 660 metres (2,165 ft). The parcel is occupied by an older barn (to be removed) and has been cleared for agricultural purposes No change in use is proposed. The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively) of the Al zone. The 'site-specific' (i.e. A14) zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' Area' in the County of Elgin Official Plan and are designated 'Agricultural' in the Municipality of West Elgin Official Plan. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 9:00 a.m. and 4:00 p.m. at the Municipal Office or from the Municipal Planner, Mr. Ted Halwa, at(519)686-1300(London, Ontario). THE information and material required under Sections 34(90.1)and 34(10.2) of the RanninA ct have been provided and this shall serve as sufficient notice of same under Section 34(90.4)of the Act. DATED AT RODNEY this R day of February, 2014. Municipality of West Elgin �✓ 22413 Hoskins Line P.O. Box 490 Norma Bryant Rodney, Ontario Clerk NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant @westeigin.net ;BONING:BY-LAW AM' ENOMENT August& Marian. ne Sacher 2Q279 Thomsoh Lihe Municipality of Rare Lot B, Gonc ssion X:I WEST ELG IN Munidipafi.ty of West 5lg n KEY MAP! ,:. . BF ZONING B Al gENERI;L Al►001JL�'URAL FLEMJNG LIFE TF1A 5 N LiiJE GI$B:LINE h 4,840 M2 I I (1,200) lachan d d 5T C H LINE S A B 1 2 3 4 5 - B' 7. a 9 10 III �9J her MCLEAN L1N IV KINTYRE LI.I,E �' COON CAE S X�I V I_QT B v, MCO.'Q QiALL LINE. Vl HWY 401 H.S[KINS LINE UI&VEI DOWNIE LINE t'03 aTO oas Vll Rodn. MOMILLAN'LINE i„ANDS PRQPG!SED'Tl�.@E RF�OI�[ED: SPECIAL A.'GRICULTURAL{Ag}' VIII 'LANDS PROPOSED TO BE RE4 NED � SITE SPE!LOO AGRIEULTCJI 1.715d.Q A B 0 IX 1 2 9 4 5 6' 7 8 9` 1;0 11 12: 13; 14 15 1.6 17 18 16 20 2'1 22 23 .24 N4ARSH_LINE W Q X susjEOTLANos 7.6 Do o b. THOM-SON LINE, Z p d O C16. rx X1 Y $ILVEF3 CLAYt INE g V - :Lu XII New Glasgow 3 Ea.gIO- TP;LBOT LIIV E X111 Port x G1asg'ow. GRA`f LINE LAKE ERIE 1.100,000 2;800 1,460 0, .2.,900 Metres 11 antelth*BrOwn planning consultants V MPVUE v5( u m 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: March 13, 2014 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for February 2014 DISCUSSION 1. Winter operations accounted for the bulk of Public Work's time in the month of February. Snow accumulations were less than January but the frequency of active weather continued to be well above normal. 2. The installation of sensors for monitoring plow up/down and spreader on/off is almost complete. Initial testing shows recorded data to be complete and accurate. 3. "Half Load" season began March Vt in West Elgin. Compliance will be extremely important this spring as cold temperatures have pushed frost levels deeper into the road bed than normal. 4. The Active Transportation Steering Committee met on March 5th to review the proposed Elgin-St.Thomas Cycling Master Plan. They have asked that all Municipalities provide feedback on proposed cycling routes within their respective areas before March 21, 2014. There will be public consultations starting March 28th and the committee does not want to show any routes that Municipalities aren't interested in seeing move forward. A map illustrating the proposed cycling network along with a brief overview/update on the project will be provided by the Public Works Superintendent during the March 13th council meeting. Respectfully Submitted, Reviewed by, C-X� Lee Gosnell R. Scott Gawley, C.G.A. Public Works Superintendent Administrator/Treasurer The Wuni*aCty of pest !ECrin To: Council of the Municipality of West Elgin *QAR 2014 Prom: Recreation Superintendent Jeff Slater Date: March 13 2014 Subject: Monthly report. RECOMMENDATION: Receive and file. BACKGROUND: I. The Arena is slowing down for the current season; the ice should be on its way out March 3131 2014, if everything goes as expected. 2. The 2014 Budgets are completed. 3. This winter was hard on the sidewalk plowing equipment. It is in its 71h season and as such one of the components,the snow blower needs to be replaced. 4. The advertisement is in the Chronicle for the summer staff. 5. We have had some concerns raised over the temperature in the Recreation Center; we are currently looking into the possible solutions for this issue. Some concerns raised included a draft; the furnace in the Recreation Center is Forced air so there will be a slight movement of air in the main room. There are other challenges with the winterization of this facility that will be addressed. 6. The pool is scheduled to be open for the last weep of June. There are repairs that need to be made to the return lines for the Filtration system,that if we do not matte them prior to the season it could result in downtime during the season.Also the roof needs to be repaired / re-shingled at the pool. 7. As always we will be requesting that people stay off of the soccer fields until May 1st. 8. During an event at the arena this past weekend, March 7, 8 2014 we had a few Incidents regarding alcohol consumption,A more detailed report will be made once all of the details are available. 9. At the end of March as per our by-law the parks equipment will be transformed back in to Parks equipment as opposed to Sidewalk Clearing machines. 10.The Recreation Superintendent will be consulting with the Road Superintendent regarding paving at least a portion of the parking lot at the arena, hopefully at the same time as Graham Street is being paved, possibly from the building out approximately 60 feet.A more accurate measurement and proposal will be presented to council. Respectfully Submitted: Reviewed By: Recreation Superintendent cote Gawley C.G.A. Jeff Slater Administrator/Treasurer The MunicipaCty of West ECgin To:Council of the Municipality of West Elgin From:Jeff Slater,Rodney Fire Chief. Date:March 13 2014 Subject: 2014 Rodney Fire Responses. Recommendation:To receive and file. Discussion: During 2013 the Rodney Fire Department responded to 55 calls for assistance,for a total dollar loss of$ 550,000.00. The calls were comprised of: • 10 fire responses,9 Property fires or explosions,and 1 no loss outdoor fire. The remaining 45 non fire calls: • 1 authorised control burn complaint, 7 Open air burning complaints unauthorised • 2 CO false alarms,no CO detected. • 2 Alarm system accidental activation • 4 alarm system equipment malfunction • 1 medical assist illness or related-broken leg etc • 1 medical assist,not required upon arrival • 1 VSA-Vital Signs Absent,DOA • 2 assistance to other agencies • 4 Assist other Fire departments • b calls cancelled on route,various fire or medical assist incidents. • 1 incident not found • 1 pre fire conditions,cooking related,No fire • 2 natural Gas leaks • 2 Power line down,wires arching • 7 MVC.Motor Vehicle Collisions • 1 water Rescue In summary 18.2 %of Rodney Fire responses are related directly to fire or fire suppression emergencies,and 81.8%of Rodney Fire responses are non-fire related emergency responses. The EMS,medical call,and Ambulance Assist protocol/response of the Rodney Fire Department was reviewed with EMS personnel from St.Thomas EMS and an updated Dispatch Priority Card Index has been filed with the province,to reflect what medical responses Rodney Fire will respond to with immediate notification from our dispatch,and which medical responses we will respond to with an EMS delay.This information will be included in the Establishing and Regulating Bylaw. Attachments: Dispatch Priority Card Index. Respectfully Submitted, Reviewed By Jeff Slater Scott Gawley CGA Rodney Fire Chief Administrator Treasurer DPCI 11—Fmblem Neuues West Elgin FIRE DEPARTMENT Rodney Station 9 Dispatch Priority Card Index--incident Type 1 NO Abdominal Pain NO 0 Minutes 2 NO Allergy Reaction YES 15 Minutes 3 NO Back Pain* NO 0 Minutes 4 NO Behavioral Problems NO 0 Minutes 5 NO Bleeding*__ YES 15 Minutes 6 NO Breathing Problems YES 15 Minutes 7 NO Bums YES 15 Minutes 8 NO Mho kin * YES 15 Minutes 9 NO Chest Pain 1 Heart Problem YES 15 Minutes 10 NO Child Birth 1 Labour NO 0 Minutes 11 NO Miscardarle I Bleeding in Pregnancy NO 0 Minutes 12 NO ConvulsionslSeizure NO 0 Minutes 13 NO Diabetic Problem YES 15 Minutes 14 NO Electrocution YES 15 Minutes 15 NO Environmental Exposure-Heat NO 0 Minutes 16 NO Environmental Exposure-Cold NO 0 Minutes 17 NO Eye Problems NO 0 Minutes 18 NO Falls NO 0 Minutes 19 NO Generally Unwell NO 0 Minutes 20 NO Headache* NO 0 Minutes 21 NO Inhalation NO 0 Minutes 22 YES MVC—Enclosed Seating NO 0 Minutes 23 YES MVC—Exposed Searing NO 0 Minutes 24 NO MVC—Person Struck YES 15 Minutes 25 NO MVC—Unknown Details YES 15 Minutes 26 NO Near Drowning NO 0 Minutes 27 NO Overdose NO 0 Minutes 28 NO Stroke 1 CVA NO 0 Minutes 29 NO Trauma Blunt 1 Assault NO 0 Minutes 30 NO Trauma Penetrating)1 Wound NO 0 Minutes 31 NO Unknown NO 0 Minutes 32 NO Unconscious** YES 15 Minutes 33 NO VSA/Cardiac Arrast** YES 15 Minutes *if trauma related,then trauma card will be used, "Obvious Immediate Threat(01T) 34 YES Notify Fire while crew enroute to scene 35 YES Farm Accidents 36 YES Industrial Accidents *Note; If a time delay is selected,London CACC will not be able(or liable)to notify the Fire Dispatch Services Within 60 seconds of the call being committed. Date: January 29 Fire Chief Signature: 2014 a Fire Chief Name:(please print) Jeff Slater Date: *Director 1 Manager of EMS Signature: *Director I Manager of EMS Name(please print) "Required Filed Revised:02FEBIC � OF V dPVn6 kk Sh V , 'T39B' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL DATE: March 13, 2014 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for February, 2014 No. of Permits Issued for Month of 2014 2013 February SFD ' New/Additions/Reno 1 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New Demolitions 1 Septic Permits Renovations Estimated Value for Month of February $28,200.00 $ 40,000.00 Permit Revenue for Month of February $ 343.80 $ 450.20 No. of Permits issued for year to date 2014 2013 SFD New/Additions 1 2 Units Demolitions Storage New/Additions 2 Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New/Additions 2 Demolitions 1 Sep tic Permits Renovations 1 Estimated Value for Year $ 41,200.00 $390,000.00 Permit Revenue for Year $ 786.60 $2,543.25 DISCUSSION: Inspections completed as requested and in accordance with Act. ctfully S miffed Reviewed by: r ohn N cott Gawley, C.G. Deputy ief Bu i 'ng Official Administrator/Trea rer (69 SY OF VNpVhp Wn e Pm a o a _ a Q The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: MARCH 13, 2014 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for February 2014 BACKGROUND: File # Nature of Complaint Action Taken Status 13- 272 Untidy and Order issued OPEN 280 Unlicensed vehicles, garbage Order issued OPEN 281 Grass, gatage Order issued OPEN 14- 287 Untidy and Under investigation OPEN 288 Drainage issue Under investigation OPEN Respectfully Sunnbmitted, Reviewed by: �X Norma I. B ry ant, HonBA AMCT cott Gawle Y, Clerk Administrator/Treasurer i c g�� V .4 v4ryB (C - ? a Y N a° tl s ry, ,�'7998'a1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: March 13, 2014 SUBJECT: Iona Connection — Direction to the Tri-County Management Committee RECOMMENDATION: To provide input to the Tri-County Management Committee on the Proposal from the Municipality of Dutton/Dunwich on the transfer of ownership and responsibility of Iona Inter-connect. INTRODUCTION: The five municipalities of the Tri-County Water Management Committee (Municipality of West Elgin, Municipality of South-West Middlesex, Municipality of Dutton/Dunwich, Village of Newbury and Municipality of Chatham-Kent) have been working on a new agreement to establish a formal Local Service Board (LSB) for the ownership and operational responsibility of the Tri-County Water System. DISCUSSION: One of the remaining items to be finalized is the ownership and operational responsibility of the Iona Interconnection. The Iona Inter-connect was constructed to provide water to the Tri-County System until a new water plant could be built to meet all the water demands of the Tri-County water system users. This water plant was completed in 2009 and has the capacity to meet all the water demands of the Tri-County Water users. The Iona Inter-connect is an important emergency supply of water during an emergency situation (this is not dependent on ownership, as an arrangement could be made). The Municipality of Dutton/Dunwich has made a proposal to the Tri-County for the ownership & responsibility of the Iona Interconnect with the following terms: 1. Apply to MOE for the transfer of the Drinking Water Works Permit from Tri-County to the Municipality of Dutton/Dunwich. 2. Make a request to the parties of the Water Supply Agreement dated July 30, 2003 to assume responsibility for the terms and conditions of that agreement until the end of the term. 3. Enter into an agreement with the parties of the new water agreement for the purpose of the partner municipalities having emergency access to water through Dutton/Dunwich's access to the Primary/Secondary Elgin water system in accordance with the 2003 Water Supply Agreement. Dutton/Dunwich further states that it does not wish to have a minimum water volume stipulated in the new water agreement being prepared, to be taken from the Tri-County system. Options for the Tri-County Management Committee (but not limited): 1. Accept the proposal from Municipality of Dutton/Dunwich to assume ownership and financial responsibility of the all water purchased from the Iona Interconnect. 2. Accept the proposal with the exception of requiring a minimum water requirement from the Tri-County Water System. 3. Accept the proposal with the exception of requiring a minimum water requirement from all members of the Tri-County Water System. 4. Maintain Status Quo and the asset still being owned and responsibility of Tri-County Water Board, Number of sub-options as out-lined in the Letter dated December 16, 2013 from David Woodward. The proposal (except the requirement of minimum quantity from the Tri-County Water System) is within the options outlined by the review of the Committee's lawyer-- David Woodward of Learners letter dated December 16, 2013. Respectfully Submitted, R. Scott awley Administrator/Trea rer 610 Princess Avenue London, ON N63 2B9 Tel: (519)686-1300 Fax: (519)681-1690 IV o"tejtth.+B'rQWn E-Mail mb c mb c,ca 'bl9r'nlnd'�tirisutarts Web: www.mbpc.ca 6 March 2014 MEMORANDUM #13-2404 TO: Members of Council Municipality of West Elgin FROM: Ted Halwa SUBJ: Public Meeting — March 13th, 2014 - Amendment to the Zoning By-law — Brad & Susan Bandeen— 19983 MacPherson Road The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E 88113) on January 29th, 2014 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the east side of MacPherson Road north of Pioneer Line. The proposed change in zoning is from the Agricultural (A1) Zone to the 'site-specific Agricultural (A1-99) Zone and to the Special Agricultural (A2)zone. The lands proposed to be rezoned A2 would apply to the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha& 50 m respectively) of the A2 zone. The lands proposed to be rezoned Al-99 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone, The Al-99 zoning would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS) and the West Elgin Official Plan. The lands are designated 'Agricultural Area' in the County of Elgin Official Plan and 'Agricultural' in the West Elgin Official Plan. The proposed By-law is consistent with the PPS and in conformity with both official plans. Once a reference plan has been prepared and deposited with the Land Registrar, the appropriate reference can be inserted in the By-law (Section 3) thereby putting it in a form suitable for adoption. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50,AS AMENDED Brad & Susan Bandeen 49983 MacPherson Road WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E 88113) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the County of Elgin Official Plan and the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no residential uses be permitted on the retained lands; WHEREAS the Zoning By-law is not capable of being complied with; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceotions of the Agricultural (Al)Zone, is hereby amended by the addition of the following: "5.3.99 a) DEFINED AREA Al-99 as shown on Schedule"A", Map No. 43 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use bunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule "A", Map No. 43 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al)Zone to the 'site-specific' Agricultural (A9-99) Zone those lands outlined in heavy solid lines and described as Al-99 on Schedule"A" attached hereto and forming part of this By-law, being part of Lot A, Concession Vlll, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule"A", Map No. 43 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11 R- , being part of Lot A, Concession Vlll, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act. R.S.O^1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. i READ a FIRST and SECOND time this day of 2014. READ a THIRD time and FINALLY PASSED this day of , 2014. MAYOR CLERK CONCESSION VIII (WESTERN DIVISION) LOT A m l7 M 2 � AZ co Z v Al-99 PION EEM LINE F(WESTERN N) This is S chedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of 2014. SCHEDULE W Mayor 1:4,000 Clerk Metres 0 25 50 100 150 200 260 610 Princess Avenue London, ON N68.2B9 Tel: (519)686-1300 Fax: (519)681-1690 M0046 th*BroWn E-Mail: mbpc0mbpc.ca '6166 1hd 60hsultari'is Web: www.mbpc.ca 6 March 2014 MEMORANDUM #13-2407 TO: Members of Council Municipality of West Elgin FROM: Ted Halwa SUBJ: Public Meeting — March 131", 2014 - Amendment to the Zoning By-law — August & Marianne Sacher—20966 Thomson Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent (E 41113) on July 2, 1h, 2013 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the north side of Thomson Line east of Blacks Road. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-98) Zone and to the Special Agricultural (A2)Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha &50 m respectively) of the A2 zone. The lands proposed to be rezoned Al-98 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-98 zoning would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS), the County of Elgin Official Plan and the West Elgin Official Plan. The lands are designated 'Agricultural Area' in the County of Elgin Official Plan and 'Agricultural' in the West Elgin Official Plan. The draft By-law is consistent with the PPS and in conformity with both official plans. Once a reference plan has been prepared and deposited with the Land Registrar, the appropriate reference can be inserted in the By-law(Section 3)thereby putting it in a form suitable for adoption. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50,AS AMENDED August & Marianne Sacher 20966 Thomson Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E 41113) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no residential uses be permitted on the retained lands; WHEREAS the zoning By-law is not complied with; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aidborough being the Exceptions of the Agricultural (A1)Zone, is hereby amended by the addition of the following: "5.3.98 a) DEFINED AREA Al-98 as shown on Schedule"A", Map No. 54 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule "A", Map No. 54 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the 'site-specific' Agricultural (A1-98) Zone those lands outlined in heavy solid lines and described as Al-98 on Schedule "A" attached hereto and forming part of this By-law, being part of Lot 1, Concession X, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule"A", Map No. 54 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11 R- , being part of Lot 1, Concession X, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act. R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of 2014. READ a THIRD time and FINALLY PASSED this day of , 2014. MAYOR CLERK 0 0 Al-98 CONCESSION X LOT 1 [Aq2 -1 F- THOMSON LI � This is Schedule"A"taBy-law No. Municipality of WEST ELGIN Passed this day of '2014. SCHEDULE W Mayor 1:4.000 Clerk Metres 0 25 50 100 150 200 250 610 Princess Avenue London, ON N6B 2B9 Tel: (519)686-1300 Fax: (519)681-1690 mooteith*BrCi`(Vn E-Mail: mbecQrnbpc.ca olannirtd aonsultarits Web: www.mbpc.ca 6 March 2014 MEMORANDUM #13-2406 TO: Members of Council Municipality of West Elgin FROM: Ted Halwa SUBJ: Public Meeting — March 13th, 2014 - Amendment to the Zoning By-law — August & Marianne Sacher—20279 Thomson Line The above-referenced public meeting is to consider a proposed amendment to the Township of Aldborough Zoning By-law with respect to the abovenoted lands. The amendment would partially fulfill conditions imposed by the Elgin County Land Division Committee in granting a related Application for Consent(E 40113) on July 24'h, 2013 for the purposes of creating a lot to dispose a surplus farm dwelling. The subject lands are situated on the south side of Thomson Line east of MacPherson Road. The proposed change in zoning is from the Agricultural (Al) Zone to the 'site-specific Agricultural (A1-97) Zone and to the Special Agricultural (A2)Zone. The lands proposed to be rezoned A2 comprise the lot on which is situated the surplus farm dwelling. The parcel satisfies the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha & 50 m respectively) of the A2 Zone. The lands proposed to be rezoned Al-97 comprise the balance of the farm. The parcel satisfies the minimum lot area and minimum lot frontage requirements (19 ha & 150 m) of the Al zone. The Al-97 zoning would prohibit a dwelling being erected on the lands as stipulated by the Provincial Policy Statement (PPS), the County of Elgin Official Plan and the West Elgin Official Plan. The lands lie in the designated 'Agricultural Area' in the County of Elgin Official Plan and 'Agricultural' in the West Elgin Official Plan. The proposed By-law is consistent with the PPS and in conformity with both official plans. Once a reference plan has been prepared and deposited with the Land Registrar, the appropriate reference can be inserted in the By-law (Section 3) thereby putting it in a form suitable for adoption. (original signed by) Ted L. Halwa, MCIP, RPP enclosure CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. BEING A BY-LAW TO AMEND THE TOWNSHIP OF ALDBOROUGH ZONING BY-LAW NO. 90-50, AS AMENDED August& Marianne Sacher 20279 Thomson Line WHEREAS the County of Elgin Land Division Committee has granted permission to the creation of a lot (Application for Consent E 40113) to dispose a surplus farm dwelling consistent with the Provincial Policy Statement and in conformity with the West Elgin Official Plan; WHEREAS the County of Elgin Land Division Committee in granting its permission has imposed conditions pertaining to the zoning of the lot being created and the lands being retained including a restriction that no residential uses be permitted on the retained lands; WHEREAS the Zoning By-law is not capable of being complied with; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT Section 5.3 to By-law No. 90-50, as amended, of the former Township of Aldborough being the Exceptions of the Agricultural (Al) zone, is hereby amended by the addition of the following: "5.3.97 a) DEFINED AREA Al-97 as shown on Schedule"A", Map No. 53 to this By-law. b) PERMITTED USES accessory use agricultural use dog kennel forestry use hunting preserve landing strip as an accessory use riding school wayside pit wildlife sanctuary" 2. THAT Schedule"A", Map No. 53 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al)Zone to the 'site-specific' Agricultural (A1-97) Zone those lands outlined in heavy solid lines and described as Al-97 on Schedule"A"attached hereto and forming part of this By-law, being part of Lot B, Concession XI, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 3. THAT Schedule"A", Map No. 53 to By-law No. 90-50, as amended, is hereby amended by changing from the Agricultural (Al) Zone to the Special Agricultural (A2) Zone those lands outlined in heavy solid lines and described as A2 on Schedule "A" attached hereto and forming part of this By-law, being more particularly described as being Part 1, Plan 11 R- , being part of Lot B, Concession XI, formerly in the Township of Aldborough, now in the Municipality of West Elgin, in the County of Elgin. 4. THIS By-law comes into force upon the day it is passed in the event an appeal has not been filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended. In the event an appeal is filed with the Clerk within the time prescribed by the Planning Act, R.S.O. 1990, as amended, the By-law shall be deemed not to have come into force until the appeal has been finally disposed of, whereupon the By-law(except for such parts as are repealed or amended as so directed by the Ontario Municipal Board) shall be deemed to have come into force on the day it was passed. READ a FIRST and SECOND time this day of , 2014. READ a THIRD time and FINALLY PASSED this day of , 2014. MAYOR CLERK THOM ON LINE A2 CONCESSION A LOT B Al-97 This is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this day of .2014.. SCHEDULE W Mayor 1:4,000 Clerk Metres 110 25 50 100 150 200 250 9 Cd In p a [9 q z n a � w \Q 'I998'a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma 1. Bryant, Clerk DATE: March 13, 2014 SUBJECT: Update on Seaside Development proposals RECOMMENDATION: For information only INTRODUCTION: To provide Council with an update on planning applications for Lots 5 and 6, Concession 14. DISCUSSION: 1, Commercial block (Havens Lake Road) -- rezoning application The passage of the rezoning by-law has been delayed in order to avoid prejudicing the Class EA study associated with the servicing plans for the entire Seaside property. This strategy was recommended by the MOE. 2. Havens Lake Road --surplus land application Following the passage of the parking by-law for the lands owned by the Municipality and Yacht Club, the Ministry of Natural Resources (MNR) is satisfied that public access will be maintained. MNR has advised Infrastructure Ontario that they have no objections to the release of the surplus lands that are subject to the covenant. Staff has been in contact with Infrastructure Ontario (10) and provided maps and documents as requested. The file in now in the hands of 10 lawyers. Once the release from the covenant has been finalized with the province, the following procedure will be followed (under Bylaw No. 2002-40) (subject to legal review): • Legal survey to be finalized • Council to review and establish the purchase price and conditions for transfer of the lands • Notice to close portions of Havens Lake Road allowance shall be published in the Chronicle, two weeks prior to the by-law being considered by Council • Notice also posted on site. • By-law authorized by Council and documents are registered on title. 3. Class Environmental Assessment Study by Seaside A Class Environmental Assessment (Class EA) has been commenced by Seaside Developments for the lands on Lot 6, Concession 14. This study will focus on the stormwater and wastewater servicing and is integrated with the planning applications. The first public meeting was held on February 26, 2014. The next steps under the Class EA process are to evaluate the alternative solutions presented to the public. Future meetings are tentatively proposed to provide more detailed updates on servicing plans in the spring or summer. 4. Lot 5, Concession 14 Lighthouse Development Inc. own 32 acres south of Gray Line in Lot 5, Concession 14. A pre-consultation report to create 5 building lots and a private road has been submitted by the owner. A pre-consultation meeting has been arranged by the County of Elgin to be held on March 26, 2014. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonB ,AMCT cott Gawle , C. A. Clerk Administrator/T easurer u� �F Q a n 'J [] K (R X199 I The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: March 13, 2014 SUBJECT: Port Glasgow Pier Extension RECOMMENDATION: THAT a by-law to authorize the signing of an agreement with Walpole Island First Nations be brought forward. INTRODUCTION: To complete the Class Environmental Study for Port Glasgow pier extension the First Nations have requested the municipality enter into a hosting agreement. DISCUSSION: At the September 26, 2013 meeting, Council authorized that the draft agreement submitted by the Walpole Island First Nations (WFIN) be referred to our solicitor for review. Since that time our lawyer has revised the agreement and has consulted with the WIFN lawyer on the wording in the agreement. The agreed upon agreement is attached. Respectfully Submitted, Reviewed by: Norma 1. Bryant, Hong,AMCT Cott Gawley, . A. Clerk Administrator, reasurer Attachments: Hosting Agreement BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN -and- WALPOLE ISLAND FIRST NATION HOSTING AGREEMENT WHEREAS Walpole Island First Nation("WIFN") and The Corporation of the Municipality of West Elgin("MWE") wish to enter into this Hosting Agreement for the Port Glasgow Marina Entrance project,being the project set forth in Schedule"A"attached hereto ("the Project"). AND WHEREAS WIFN and MWE wish to continue to build on their relationship developed through the consultation process associated with the Project. AND WHEREAS the Parties wish to enter into a mutual agreement on the terms of this Hosting Agreement. NOW THEREFORE,for good and valuable consideration,the receipt and sufficiency of which are hereby acknowledged,the Parties agree as follows: 1) WIFN and MWE shall meet on an annual basis to discuss items of mutual interest and to share relevant updates of which they are aware. 2) MWE shall take such steps as are necessary, in consultation with WIFN, and at MWE's cost,to ensure that any easement, lease or other property interest in the bed of Lake Erie that is associated with the Project, is made subject to WIFN's claim to Aboriginal title in the bed of the lake(Ontario Court file 00-CV-189329 Toronto), should such claim succeed against Ontario, and that this be evident to the public on the basis of documents registered in the appropriate Land Registry Office. MWE shall provide WIFN formal notification in the event of a change of ownership of any easement, lease or other property interest in the bed of the St. Clair River associated with the Project, at least 30 days in advance of such a change in ownership. 3) After its conclusion,MWE shall meet with WIFN to discuss the implications of the litigation Walpole Island First Nation, Bkejwanong Territory v. Canada(A.G.)et al, Court file 00-CV-189329 (Toronto) concerning a claim to Aboriginal title to a portion of the bed of Lake Erie 4) MWE shall meet with WIFN to discuss a Fisheries Compensation Plan for the Project that would be mutually acceptable. -2 - 5) MWE commits to working with WIFN to build a positive relationship between the parties which may lead to future partnerships. 6) For the purpose of any notice required by this agreement, it shall be in writing and is effective if delivered in person or by courier, sent by registered or regular mail, or by facsimile transmission. WIFN's address and facsimile number is . Walpole Island First Nation, Bkejwanong Territory R.R. #3 Wallaceburg, ON N8A 4K9 Attention: Chief Tel: (519) 628-5700 Fax: (519) 627-0440 MWE's address and facsimile number is : Corporation of the Municipality of West Elgin 22413 Hoskins Line, Rodney, ON NOL 2C0 Attention: Clerk Tel: (519)7$5-0560 Fax: (519)785-0644 7) This Agreement contains the entire Agreement between the parties regarding the subject matter hereof and supersedes all other communications, oral or written,between the parties relating to same. 8) This Agreement may not be amended except by written instrument executed by both parties. 9) No failure by a party to exercise any right under this Agreement or to insist upon full compliance by the other party as to its obligations under this Agreement will constitute a waiver of any provision of this Agreement. 10)Any provision of this Agreement that is unenforceable at law will be ineffective to the extent of such unenforceability without invalidating the remaining provisions of this Agreement. 11) Neither party shall assign the whole or any part of this Agreement without prior notification. 12) This Agreement shall enure to the benefit of and is binding upon the respective successors and permitted assignees of the parties. - 3 - 13) The parties acknowledge that they are subject to the applicable provincial or federal legislation pertaining to privacy and freedom of information and that this Agreement(including its schedules)may be subject to public disclosure under those Acts. 14)Nothing in this agreement shall abrogate or derogate or be interpreted to abrogate or derogate from the Aboriginal title, rights, claims or interests of WIFN or of the individual members of WIFN. IN WITNESS WHEREOF the Parties have executed this Hosting Agreement. DATED as of the day of , 2014, at WALPOLE ISLAND FIRST NATION Per: Name Title Per: Name Title IIWe have the authority to bind the First Nation. THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN Per: Name Title Per: Name Title We have the authority to bind the municipal corporation, -4 - SCHEDULE "A" DESCR#Pt'tON OF PROJECT To address navigaftarral safety issues in the hmtourchannel atthe Pad Glasgow Wring. The project hrrowm as"WestPlerEVonsion and Realignment--Reloc alm of EM FW would COMPASS a rtpqap m atmentaiong the eastside ofthe extstacg incest pier,remWng the exrs m east pier,replacing the east piervrith a rip mpkmtourstone revelment 20 metres tothe east and extendinga 30 metre rang,mWheastedy edented armour simye bawd water off the mmd pier_ The design conoept(Nnam as Opitan 28)is attacked. Preferred Design Concept 1. TIIral^' W @5T PIER EXTENSION 8 REALIGNMENT •RELOCA ON OF EASTAFA Fak `w�.. r �11.grhuuaa tis ,�, 'ti, M �I •w•�. t Wr:�.. ILAKE ERIE � b,LLV VhF F T N 4 r -1 i N M1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: March 13, 2014 SUBJECT: Port Glasgow Trailer Park Sewage System RECOMMENDATION: INTRODUCTION: At the February 27, 2014, Council adopted the 2014 Port Glasgow Trailer Park budget and instructed the Administrator/Treasurer to bring a Engineering Proposal for the Sewage System back to Council DISCUSSION: Met with David Wemyss of Mysson Consultants on the design Septic System Two Options for Septic bed: 1. Bed area under the Recreation Field 2. Bed area behind the Existing Bed of Area 2 (would reduce the number of Seasonal Sites). KAM Engineering will provide the quote of Proposal for design & consultant of Area 2 rebuilt. MOE (Ministry of Environment) will need to approve an amendment to C of A (Certificate of Approval). Recommendation is for invited tender to contractors with experience in the installation of Waterloo Bin-Filter Systems, minimum of 3 Contractors Quote Information to be presented at the meeting. Respectfully Submitted, R. Scott Gawley Administrator/Treasurer Page 1 of 3 Norma Bryant �-1 From: AMO Communications [communicate @amo.on.caj Sent: February-24-14 4:27 PM To: nbryant @westelgin.net Subject:AMO BREAKING NEWS -Bill 69 TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL February 24, 2014 Prompt Payment Act, 2013— Immediate Municipal Action Required Bill 69, The Prompt Payment Act, 2013 has been referred to the Standing Committee on Regulations and Private Bills of the Ontario Legislature. Municipalities are urged to write to the members of the Standing Committee, the party leaders and their local MPPs. Following is a sample letter municipalities can use to voice their concerns. The Prompt Payment Act, a Private Members Bill proposed by Liberal MPP Steven Del Duca will set strong limits on municipalities' freedom of contract for construction and infrastructure projects if it is passed without amendment. To ensure contractors and sub-contractors are paid quickly when they undertake work, the Act would: . Amend all construction contracts to conform — no ability to negotiate payment terms; . Eliminate any hold-back (including warranty and maintenance) beyond that allowed under the Construction Liens Act and allow one day to release that hold back; • Not permit payments tied to contract or construction milestones; • Require progress payments every 31 days or less; . Deem payment applications as accepted within 10 days unless the payer provides written notice and full particulars; • Payment applications can be based on services performed or materials delivered — or services and materials to be supplied; • Allow suspension or termination of a contract if progress payments are not paid on time; and • Allow contractors to request financial information regarding the construction owners' viability to undertake a project without limit. Bill 69 provides for extremely short payment timelines that will not allow for appropriate review of work and certification of the payments process. The Bill could result in costly work stoppages and restarts and potential litigation to settle disputes. 25/02/2014 Page 2 of 3 AMO is requesting that Bill 69, The Prompt Payment Act, 2013 be amended to allow municipalities to continue to exert prudent stewardship over public financial resources by: . reflecting more realistic timelines for payments in infrastructure projects; . allowing time for due diligence before accepting work and certifying payments; and . allow payments to continue to be tied to project milestones; AMO Contact: Craig Reid, Senior Advisor, E-mail creid @amo.on.ca, 416.971.9856 ext. 334. Members of the Standing Committee on Regulations and Private Bills c/o Valerie Quioc Lim, Committee Clerk valeriee uiocCa_ontla.ola.org Local MPPs Dear Re: Bill 69, The Prompt Payments Act, 2013 -An Act respecting payments made under contracts and subcontracts in the construction industry am writing to you today regarding Bill 69, The Prompt Payments Act, 2013. This legislation will have significant impacts on my municipalities' ability to manage taxpayer funds prudently in construction and infrastructure contracts. If it is passed as is, Bill 69 could negatively impact municipalities, other public sector organizations, provincial government ministries and agencies as well as potentially residents and homeowners. In particular, Bill 69 will limit our ability to contract for the best payment arrangements to safeguard public funds in each construction project we manage. It imposes unrealistic and imprudent timelines for payment and to review work and certify payments; limits our ability to hold back reserves for warranty and maintenance; and does not reflect the complex nature of financial arrangements under large infrastructure projects. As a result, we are requesting that Bill 69 be amended to: . reflect more realistic timelines for payments in infrastructure projects; . allow time for due diligence before accepting work and certifying payments; and . allow payments to continue to be tied to project milestones; Sincerely, 25/02/2014 Page 3 of 3 (Name) cc: The Honourable Kathleen Wynne, Premier of Ontario The Honourable Linda Jeffrey, Minister of Municipal Affairs and Housing Steven Del Duca, MPP, Vaughan Andrea Horwath, NDP Leader Tim Hudak, PC Leader PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 25/02/2014 A 0�Ma on //E01gLyinCcounty Office of the Warden February 20, 2014 " To: Municipal Partners Re: 2013 Library Usage and Statistics Report Attached for your information is a copy of the 2013 Library Usage Report which was recently adopted by County Council. This report summarizes the usage trends at the 10 library branches in Elgin County compared to the previous year. Figures include general use of materials, downloadable collections, public computers, wireless internet, interlibrary loan, reference services, and membership activities. If you have any questions or comments, please do not hesitate to contact Sandi Loponen, Elgin County Library Coordinator. Yours truly, Katherine Thompson Marketing and Communications Coordinator Enclosure cc Sandi Loponen, Elgin County Library Coordinator County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N513 5V1 Phone:519-631-1460 www.elgincounty.ca lei Elgik iinV. �491f �� REPORT TO COUNTY COUNCIL FROM: Sandi Loponen, Library Coordinator DATE: January 23, 2014 SUBJECT: 2013 Library Usage and Statistics Report INTRODUCTION, This report provides Council with metrics that illustrate 2013 usage trends at the 10 library branches in Elgin County compared to the previous year. Figures include general use of materials, downloadable collections, public computers, wireless internet, interlibrary loan, reference services, and membership activities. DISCUSSION: The following highlights in library usage can be derived from the statistical analysis: • System-wide circulation increased by 3%. Notably, circulation increased by 26% in Straffordville, 22% in Port Burwell, 9% in Shedden and 7% in Aylmer. • Straffordville Library's 2012 renovations along with Council's investment into increased service hours in 2011 are two key variables that have contributed to increased circulation activity. The branch's success illustrates how libraries remain essential to rural communities and why investments by municipal partners into facility improvements will inevitably result in increased usage. • The introduction of Monday service hours at the Port Burwell branch, as well as a concerted effort to promote awareness of library services within the community, has contributed to increased circulation within the same amount of total service hours. • Discussions surrounding the potential relocation of Shedden's library, including community surveys regarding services, have contributed to increased activity by raising greater awareness of existing programs and services despite the well- documented challenges of the current facility. • Aylmer continues to be the busiest branch handling 30% of the library's system-wide circulation. With close to 80,000 circulation transactions, Aylmer's activity level has rebounded following the extended closure of Sydenham Street during area construction. • The first 6-months of the library's new eMagazine service resulted in 723 downloads. • eBook checkouts increased by 88% to 13,645. Continued growth in this area is expected as additional titles become available for circulation and more patrons acquire devices for accessing this format. Currently, eBook circulation only accounts for 4.8% of the library's total overall circulation. A few urban library systems have reported a levelling-off of growth in this area as hardware adoption by patrons reaches critical mass; a trend Elgin may also witness in the years ahead. In 2013, the library began purchasing copies of popular eBooks for the exclusive use of Elgin patrons to supplement materials that are shared throughout the province. The average wait time for an eBook is currently 18 days. • An increasing amount of staff time is spent answering questions about technology or assisting patrons with the use of software, hardware, and mobile devices. • Programs and tours welcomed 23,543 participants in 2013 representing an increase of 29%. Many libraries in the province continue to report changes in the way library space is being used. While circulation remains strong, more patrons are seeking learning/experiences that are not offered elsewhere in the community. The dramatic increase to the library's program attendance supports the notion that Elgin County's libraries are part of this trend. Programs will continue to grow in importance to libraries as more baby boomers leave the workforce and start dedicating their time to new pursuits, including leisure activities. • The County's Department of Information Technology implemented a means for library staff to track wireless usage in 2013. Over 7,000 sessions were logged in a 9-month period. Usage is this area is expected to increase as more patrons bring mobile devices to the library for free Internet access. Investigating printing capabilities for these patrons will be a priority in the coming year. CONCLUSION; This report summarizes use of Elgin County Library collections and services in 2013. Circulation and attendance statistics support the link between facility improvements and increased usage. Although usage will decrease in Port Stanley during renovations, library staff look forward to serving the community from a refreshed facility in the second half of the year. Not reported in the statistics is the number of in-person visits. In November 2013, library staff began tracking in-person visits using counting devices at the County's four busiest branches. In Aylmer, for example, there were 6,994 visits to the library in November, an average of 333 visits per day for the 21 days the library was open that month. This metric will be reported regularly for these branches beginning with next year's report. The continued increase in the use of technology at the branches is reflected in the high number of wireless connections and the number of questions library staff receive from those seeking assistance with use of computers, handheld devices and library hardware and software. Library staff will continue to work with IT to resolve issues related to the technology services patrons rely on. As reported last year, the trend towards using library facilities in different ways is also reflected in this year's statistics. Circulation of the library's print materials remains steady while the use of electronic collections continues to grow. In addition, the dramatic increase in program attendance suggests that patrons are seeking alternative ways to experience and access information and learning. Libraries remain a vital destination for accessing resources and experiences that are not available elsewhere in the community. RECOMMENDATION: THAT the report titled "2013 Library Usage and Statistics Report' dated January 23, 2014 be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. All of which is Respectfully Submitted Approved for Submission Sandi Loponen Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural.Services �V �h O U p (t3 q CF) L� $ tf2 q- - - - cm V- $ 00 t $ E . 2 a e02 » . 2 2 0 « a k� ) $ � q $ � ■ �� 2t 2 Aoe § < 5 . o '0 `80 < 2Q � 6 m $ (D � k�R� § : k 2 7 qq � k _ � ® � � ca m k k .0 \ am � 90 _ ■ c / 2 \ \ \ 9 k § © c E2 2 > X. � 2 z aa. k CL m � 0 o .. E t!! a c ar tY1 m :c Q d °m ® M a o a c 00 a a sb m 0 j �•• c C40 6 O 9 t04 0 4 v fD 2 I01- 0C4 C? LtJ lY? CO 4A O O Ca- -,P GQ v a° �r [7QE� a r(- C�] r00 r M N N N r O a +� N Go •> 'i3 0 V O w Zo � Q N S E M c°•� dcgoa 0) co t a. � a m � � fcx, WE 'VOL C d L�J Fl m a El m 0 m13 Ott ° C O A c N r w C a �„ .. �U to N cfl ao 06 {:M i��• CV N k` Q Oi N 0) Lo 0) C) i c ti G ab o I (� d CV N e- �- r s- r N Q� C) T •Q�� CO E IV3a E m aim F. 7, a CL MM WIL obi m �o c CC cp S1 'C1 N � b ID b 40 O S m V, D b7 V1 Q} 41 O O O O A C IN .0 � a) a) o a v- E E E E o ami ami N Zz zZ Nf 0 .2 cy JA N m MW Lo o to 0 cs cc m 0 N t. o 0 co rn c Os rMw to `CS o N 2 N al co c� y 0 A b "E _ a 7 m sr Q .� a C a� 'CO n Ski N .cos v 3 ocl N N ''aa o a U 3 3 b D V is m r—�---r--r—r-r—r-- O a o 5 a o 0 0 0 o c o o ca ail N 0 L. 0 � p p p m S S S °o 'c +� Q 0 0 0 �r °n ww In otr °n ,°� Q O a 3 > > a - m m o NZZ � Z Z19 N N ION � . Q. k � J . . § - . . � . 2 _ � ■ § C 2 .� 00 LL 2 J a § 0 c , c ' § k co $ o . e § � % m � � 2 � �A�� � 0 . � m © � 2 % 2fe ■ § . m � 1SG §7 � E - & R n �V) q 0 ca ® D ® ° . 8 8 8 8 8 8 8 § k k s $ % a 2 A m m w � k LX ■ w « @ e - � , J 2 / k k � 3 t ■ a G q U . � a A : ea £ k k @ e CL a. . . J $ / � / o . . c � .� � + ca $ / » (0 R§ ƒ 0 4 0 � ^ » (D 0M r- $ $� ! :3 q o cu ■ ~� % q & ® moo w o ■ Cl iL f z k2 ElglnCounty February 19, 2014 Member Municipalities Attention: Administrators Subject: Land Division Committee - Future Considerations Enclosed you will find a report (revised to eliminate confidential information) that is familiar to you from Mr. Steve Evans, Manager of Planning, regarding various options for the establishment and operation of a land division function. A version of this report was delivered to you in 2011, prior to the approval of the County's Official Plan. Copies of the responses are also attached for your convenience. Now that the Official Plan has been approved and a few months of operation has occurred, under the new system of approvals, Elgin County Council is once again interested in your preference for one of the various options available. Based on your feedback, Elgin County Council will then consider how best to move forward. Accordingly, please provide your written response by no later than April 15, 2014 so that this item can be considered by County Council at its meeting on April 22, 2014. We look forward to your reply. Yours truly, Mark G. McDonald, Chief Administrative Officer Enclosure cc Clayton Watters County of Eigin Steve Evans Administrative Services 450 Sunset Drive 5t,Thomas,ON N5R 5V1 Phone:519-651-1460 www.eigincounty.ca e• �/p Y Cr.7d// Si�w �0 E1gnC+ dnty REPORT TO COUNTY COUNCIL FROM: Steve Evans Manager of Planning DATE: March 31, 2011 (Updated February 11, 2014) SUBJECT: Land Division Committee — Future Considerations INTRODUCTION: This report will provide County Council with some information about the Elgin County Land Division Committee and future considerations with respect to maintaining this function at,the County level or delegating consent-granting authority to the seven lower tier municipalities in Elgin County. Enabling Legislation Section 50 of the Planning Act gives the upper-tier (County) the authority to grant consents. Section 54 (4) of the Act gives authority for Council to delegate consent-granting authority to a committee of council, an appointed officer or to a Land Division Committee Section 56 (1) of the Planning Act gives upper-tier municipalities the authority to appoint, by by-law, a Land Division Committee consisting of no less than 3 members. Section 54 (1) gives the upper tier Council the authority to delegate consent-granting authority to lower tier municipalities. The by-laws to delegate such authority may include conditions such as—local municipality shall have an official plan and zoning by- law and the ability to undertake such responsibilities. Section 69 (1) of the Planning Act allows municipal Councils to establish a tariff of fees for the processing of applications made in respect of planning matters, which tariff shall be designed to meet only the anticipated cost to the municipality or to the committee of adjustment or land division committee constituted by the council of the municipality.. How are Severances handled in Neighbouring Municipalities? Chatham-Kent, Norfolk and Oxford Counties have Land Division Committees. Chatham-Kent and Norfolk are single tiers and Oxford is a restructured County with authority over infrastructure and all have centralized planning functions. These Counties are probably not good comparators for Elgin. Middlesex is a two-tier County and does not have a Land Division Committee. Consent- granting authority was delegated to each local lower tier municipality in the early 1980's after the local municipalities had their official plans approved by the Province. Every local municipality in Middlesex County maintains a Committee of Adjustment and administers the consent-granting authority in compliance with Planning Act legislation and accompanying regulations. Lambton County, a two tier system, maintains a Land Division Committee but this committee only has consent-granting authority for two rural municipalities. The remaining lower tiers have been delegated such authority over a number of years. Advantages of a Land Division Committee Disadvantages • Centralized administration • Cost effective • Arms length review of applications • Local knowledge may be lacking in • Revenue (as set by tariff of fees) some cases to County Advantages of delegating Consent-Granting Authority Disadvantages to Lower Tier • Local knowledge • Application costs may increase • Revenue (as set by tariff of fees) depending on local volumes to local municipality • Existing Committees already established • Local decision-making may come to process Minor Variances under greater scrutiny • Professional planning advice available - May require hiring additional staff Options Available to Elgin County Maintain the Land Division Committee Delegate authority to a committee of Council Delegate authority to a County officer Delegate authority to local municipal Councils Delegating authority to local municipalities gives local Councils the authority to further delegate to a Committee of Adjustment or to an appointed officer. Issues to Consider for Lower Tier Municipalities While a number of local municipalities have the staff and the capabilities to take on delegated authority the costs of additional responsibilities may be prohibitive unless a certain volume of consent applications is maintained. For the more rural municipalities where the number of applications may be lower, the costs could be higher and reflected in higher application fees. This could result in non- standard fees across the County. Issues to be considered for the County of Elgin The question that must be answered is: What would County Council do if it was asked to delegate consent-granting authority to any one of Elgin's seven lower tier municipalities? Would Council delegate to only those municipalities that request or would they divest themselves of the Land Division Committee and delegate authority to all local municipalities? OR Would Council decide to maintain a centralized Land Division Committee? CONCLUSION: If County Council decides to divest itself of the Land Division Committee and delegate consent-granting authority to the lower tier municipalities there are a number of items that need to be considered: • Costtbenefit to decentralizing consent-granting authority • Capacity of local municipalities to take on additional responsibilities The County will continue to be a commenting agency for all local applications, and will need to provide input on County Road matters and on the new County Official Plan RECOMMENDATION It is recommended that County Council maintain the Land Division Committee for the following reasons: • A centralized committee is more cost effective than seven local committees of adjustment. • Local municipalities may not have the capacity to take on such additional responsibilities • The County of Elgin will have a full-time planner on staff by 2012 that will be required to provide planning advice to the Land Division Committee. • The County of Elgin has an experienced Secretary-Treasurer who would continue to administer the application process. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer Ontario,Canada The Corporation of the Town of Aylmer A mer III 46 Talbot Street,West,Aylmer,Ontario N5H 1J7 Office;519-773-3164 Pax:.519-765-1446 Proud Heritage.Bright Future. www.aylmer.ca CONFIDENTIAL. August 19 2011 County of Elgin 450 Sunset Drive St Thomas ON N5R 5V1 Re. Land Division Committee Confidential Planning Report At its meeting held on May 2, 2011, the Town of Aylmer Council reviewed the Confidential Planning Report with respect to the.Land Division Committee. Town Council supports the option that was recommended in the County staff report, that the County maintain the Land Division Committee. Sincerely, Yt ec.A� d nn' r Reyna Administrator Town of Aylmer Municipality of d Ba ham MAY I 1 2019 COUNITY OF ELGIN o��o�tunny IsY°;4�� P.O.Box 160,9344 Plank Road, ADMISTRATIVESERVICS Straffordville,Ontario NOJ 1Y0 Tel:(519) 866-5521 • Fax:(519)866-3884 email:bayham@bayham.on.ca Confidential May 9, 2011 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St.Thomas, ON N5R 5V1 Dear Mr. McDonald, Re; Confidential Report-Land Division Committee Future Considerations This is further to your letter of April 12, 2011 and confidential staff report in regard to the future of the Land Division Committee function in the County of Elgin. The Municipality of Bayham appreciates the opportunity to review the issue and provide input. Council is of the understanding that the method and extent of staff support for a planning function at the County level is currently undetermined, and will be addressed as the County Official plan progresses. Therefore, a decision regarding Land Division may be premature until that organizational structure is further established. Therefore, though Bayharn Council does not necessarily agree with all of the reasons for the recommendation in the confidential staff report, it does support maintaining Land Division Committee responsibilities at the County level at this time. However this should be further examined at such time as the County Official Plan and support is established. Thank you for your consideration. You 'truly vkylle u' ger M.O. Adriistrator r. .i The Corporation of the Municipality of CefltralElgin 450 Sunset Drive,lst Floor,St,Thomas,Ontario N5R5V1 P:519,631.4B60 F:519.631A036 EEI May 18th, 2011 Mark G. McDonald MAY 18 2011 Chief Administrative Officer County of Elgin COUNTY OF LIGN 450 Sunset Drive ADMISMADVE SERVIO St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Re: County of Elgin Land Division Committee Please be advised that Council discussed your correspondence with respect to the above noted matter at their meeting dated Monday, May 16th, 2011 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin supports recommendation as set out in Confidential Report respecting Land Division Committee dated March 31st,2011; AND THAT: County Council consider increasing the size of land Division Committee to 7 members with one member from each lower-tier municipality. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this matter. Yours truly, Dianne Wilson Deputy Clerk Wud pad y of(Duttonl unwieh Sox 329,299 Currie Road,DUTTON,Ontario NoL,iJo MAYOR Telephone:(519) 762-2204 Fax No.(519)762-227$ CIerkAdininistrator COUNCILLORS Cameron McWilliam TCe>t Loveland ran Bieck 2874o Celtic Line,R.R.#i 272 Miller Road Box g42 Dutton,NoL iJo Dutton,NoL IJo DEPUTY MAYOR f., Donald H.Page 7949 Coyne Road R.R.#1 Bob Purnell 158 Shackleton Street _ Wallanetown,NaL aMo Dutton,NoL 1Jo Dan mexillop f 29094 Silver Clay Line,R.R.#,3 s�*' Dutton,NoL iJo LI V ,E C E May 18, 2011 COUNTY Of ELGIN County of Elgin � � 450 Sunset Drive St. Thomas,Ontario N5R 5V1 Attention: Mark McDonald Dear Mr. McDonald, Re: Land Division Committee , The Council of the Municipality of Dutton/Dunwich passed the following resolution regarding Land Division responsibility at their May 11,20 11 meeting: 11.10.22 MOVED by Purcell and SECONDED by Fleck THAT the Clerk- Administrator be instructed to contact the County of Elgin requesting that the matter of Land Division be debated in open session. CARRIED' If you have any questions regarding this resolution,please contact the undersigned. Yours truly, Ken Loveland Clerk Administrator KL:ht 87 John Street South the T OW N S H I P of '' Aylmer ON N5H 20 LAMIDS ' Phone.519-773-5344 Fax:519-773-5334 F" www.malohide.ca �. A proud tradition,a brightfuture. August 5, 2011 CONFIDENTIAL County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Attention: Susan McConnell RE: land Division Committee Thank you for your email of July 2e together with copies of the Report to County Council from Steve Evans, Manager of Planning, and correspondence from County CAO Mark McDonald,dated April 12, 2011. The Malahide Township Council reviewed this documentation in its Closed Session Feld on August 4, 2011. The Malahide Township Council requested that I respond to indicate that it would support the recommendation of the County's Manager of Planning to maintain the i Land Division Committee at the County level. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA, D.P.A., C.M.O., CMM 111 Chief Administrative Officer/Clerk MICHELLE M.CASAVECCHIA SUSAN E.WILSON Chief Administrative Officer/Clerk Director of Finance mcosavecchia @malohide.ca swilson @molahide.ca TOWNSHIP OF SOUTHWOLD 35663 Fingal Line Fingal,ON NOL 1KO * OFFICE OF THE MAYOR 4 Phone: (519) 769-2010 { Fax: (519) 769-2837 milk���. Entrrll:jarlicintyye rr elgi�:-corenty.olt.cr� a T '�� ' 15 Sri August 16, 2011 � � AUG 18 2011 Elgin County COUNTY OF ELGIN Attn: Sue McConnell AMISTRAT1VE SERVICES 450 Sunset Drive St Thomas, ON N5R 5V1 Dear Sue: RE: Elgin County Land Division Committee Please be advised that Council of The Corporation of the Township of Southwold at their meeting held on Monday, August 15, passed the following resolution: 2011-255 Land Division Committee THAT Council for the Township of Southwold hereby agrees that Elgin County Council maintain the Land Division Committee with the following recommendations: 1) Applicants be recommended to contact the Township of Southwold staff prior to submitting a severance application to Land Division; and, 2) That once the severance application is deemed "complete", a copy be faxed immediately to Southwold Township staff. CARRIED We believe these recommendations will assist the residents and both offices to streamline the process. Yours truly Ja es McIntyre Mayor JMllc OF v yµauue F ate. � w U s Y I+T n O 'av of ?'1998 ,`yam RECEIVE"D, May 2, 2011 N.]AY County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Attn; Mark McDonald Chief Administrative Officer Dear Sir: RE: COUNTY LAND DIVISION COMMITTEE Please be advised that the Council of the Municipality of West Elgin, passed the following resolution at their meeting held on April 28, 2011: DULY MOVED AND SECONDED RESOLVED that Council of the Corporation of the Municipality of West Elgin supports a County of Elgin Land Division Committee. DISPOSITION: Carried . Should you have any questions, please contact the undersigned. Yours truly, Norma 1. Bryant, HonBV ,AMCr Clerk RE'C ETV ED JIA to 4 01) 22413 Hoskins Line, Box 490, Rodney, Ontario NOL 2CO Tel: (519) 785-0560 Fax: (519) 785-0644 atlr,�+vin ,-• FEB D- Cum-MATjorj or ".TO"Op KEARNY -- MOVED BY: SECONDED BY: COUNCIL WHEREAS starting in 2015, the Ontario Provincial Police are proposing a new billing model for charging municipalities for policing services; AND WHEREAS the current billing model is a deployment model, In which cost recovery is based on percentage of detachment workload, actual detachment staffing levels, wages and benefits, and a cost recovery component for other expenditures, which model has been In place and working well for The Corporation of the Town of Kearney for over 15 years; AND WHEREAS the new methodology would charge each municipality a flat$260 per household fee for the base costs related to providing police services, plus a variable charge for each call for service in that municipality. The rationale for this is that there is a base fixed cost for providing j police services that must be borne by all participating municipalities, regardless of the number of calls for service that the OPP responds to In each municipality.The OPP have advised that 73% of their costs are fixed (i.e. base costs)and 27%are variable; AND WHEREAS the actual specifics of the cost for the calls for service have not been released or calculated and the OPP have estimated that the average cost per household in Ontario for policing services, including both the base cost and the calls for service, would be approximately $389; AND WHEREAS this model would see the OPP costs for The Corporation of the Town of Kearney increase annually from approx. $100,000 to approx. $300,000, a 200%Increase and an Impact of 8.8+,Yo Increase In tax levy; AND WHEREAS this level of annual cost for a small municipality Is outrageous and unsustainable and would place an unacceptable burden on our ratepayers; AND WHEREAS should such a billing model be Implemented, The Corporation of the Town of Kearney would be'forced to actively develop a plan with like minded area municipalities to set up our own Police Services, an action that if replicated across the Province of Ontario would seriously undermine the Operating effectiveness of the Ontario Provincial Police; AND WHEREAS the 2012 Auditor General's report on the OPP stated 'OPP expenditures have clearly.increased at a much faster rate than Inflation, even though crime rates and serious motor- vehicle accidents are in a trend of long term decline°; THEREFORE BE IT RESOLVED THAT The Corporation of the Town of Kearney request the Province of Ontario scrap this new funding model immediately; AND FURTHER THAT the Province of Ontario take Immediate corrective action to address the root causes for the OPP cost Increases rather then transfer the cost burden to the municipalities; AND FURTHER THAT this resolution be forwarded to The Honourable Kathleen Wynne, Premier of Ontario,The Honourable Madeleine Mellieur, Minister of Community Safety&Correctional Services,The Honourable John Gerretsen,Attorney General of Ontario,the Federation of Northern Ontario Municipalities(FONOM),the Association of Municipalities of Ontario(AMO), and all rural Ontario municipalities with a permanent population of 10,000 or less. CARRIED ✓ DEFEATED WITHDRAWN DEFERRED DECL OF INT BY RECORDED VOTE BY ur. om �prt ABSTAIN YEA VOTING NAY KEN BALL MAY . BARRY DINGWALL ARTHUR MURDY DATE: Febru 21, 2014 STEVE SAINSBURY LOUISE WADSWORTH RES NO.: 11(h)(ii)12110212014 E� YVONNE WILLS PAUL TOMLINSON Optimist Club ® West Lorne, Inca 45-257 ' West Lorne, ON NOL 2PO �v.:..n►1w rnirpv ti.•�.�iy�::t::�� ® B 2 7 2814 OPTIMIST INTERNATIONAL February 27,2014 Council of Municipality of West Elgin The Optimist Club of West Lorne is proposing to construct a 30'x50' pavilion in Miller Park, West Lorne. We are requesting that the Municipality of West Elgin be our partner in this project. Our Club will be soliciting grants and donations. Municipality will supply electricity and water to the site. Upon completion future maintenance will also be the responsibility of the Municipality. Spriet and Associates have kindly agreed to donate engineering for the project. The Optimist Club feels that a Pavilion in Miller Park will be a great asset for picnics, reunions and entertainment. Anxiously awaiting your response. Sincerely Doug Staddon, Project Chairman A member of oMMIST over thirty years IMTl0.4LM4At I I 'l y'�;i �3 rFl � �'� it N Fr-.•, � fi'�1 n - .. �j _ ._- k I I I 1 f I I I a_ I � .;�1 •._ i 1 II I I I I I I lot RAW I I I I - I III I I6 Id I II oll If of I I I I i I at �Y h I !I I I 1 J I� III VI� 1F 11J I I 111 I IIIl II lil: li i I II VIII I it I� � I I IIII� T- "Pr�^,;x�!<`i �"' ml � 1 ! I II 4 I II I - ! - 'I ry 1 {? I f ] �• ; 11 - h _ I t •F •n; Elgin Groun Police Services Board MESSAGE FROM THE CHAIR Once again I have had the opportunity to serve as the Chair of the Elgin Group Police Services Board. I thank the Councils of the municipalities which I represent on the Board and I also thank my fellow board members. The position of the Elgin Group Police Services Board is unique in that it has the opportunity to gain insight into the operation of the police services provided to the rural areas of the County of Elgin. It is from this vantage point that all of us on the board which to ' thank those dedicated personnel who work in or out of the local detachment.We do know that the work can be stressful and dangerous at times—all for the protection of the public in general. Wayne Caster,Chalr-Doug Gunn,pave iNarr Keep up the good work and good luck to you. Joanne Ferguson,Bonnie Vowel Douglas G. Gunn, Q.C. Chair, Elgin Group police Services Board Detachment Commander On behalf of the dedicated officers and staff of the Elgin OPP Detachment it gives me great pleasure to present the 2013 Annual Report. This report will demonstrate the high level of commitment Elgin County OPP has brought to all municipalities of the Elgin Group. Elgin officers and staff have worked in partnership with many stakeholders including our partners in the Provincial and Ontario Courts, Family and Childrens Services, The Ministry of Natural Resources, neighboring OPP Detachments and Municipal Police Services, and the dedicated members of our Community Policing Committees, to deliver a"community first" policing service. In 2013 our policing priorities, as identified through community consultation, were Traffic Safety, Crime Prevention, and Increased Visibility. I am pleased to report that we have seen a reduction in personal injury collisions and increased our visibility through increased foot patrol and directed patrol. lnspectar Brad Fishleigh Elgin OPP was very busy in 2013. In addition to our usual festivals, fishing derby's, parades, and community events 2013 also included the Great Lakes Inernational Air Show. With the continued support of the Police Services Board, Municipal Councils, and our Community Policing Committees, Elgin County OPP will continue to provide a service that is professional, transparent, and appropriate to the circumstances, respecting the individual dignity of all persons. eer i s s;o l: t C t iii � er+ el # i1� 7 ►rtrilt v L: 'DQ., ?71.11 : _ Tray all j earns#�odleoat sk �� aurxty Staffing Changes Elgin County Detachment experienced many changes to staff during 2013. Some members have taken advantage of opportunities to relocate to other areas of the province for personal reasons and many new officers have chosen to come to Elgin Detachment. In 2013 we received three experienced officers from other Detachments as well as three new Sergeants, Sgt Terry Cox, Sgt Andy Doughty, and Sgt Al Gordon, and the return of Andrea Quenneville as our Detective Sergeant. We also received a new SISgt when Greg Dafoe arrived in Jan 2013.These officers are a great addition to our team and bring a wealth of knowledge and expertise with them to Elgin County. In 2013 we said fairwell and good luck to DISgt Jeff Johnstone, Sgt Kyle Cronk, PC Lynn Bennett, PC Shawn Simpson, PC Justin Longdo, and PC Craig Duncan, who have all moved on to new positions elsewhere in the organization. We also said good-bye to Sgt Joanne Bingham who resigned from the OPP for personal reasons and PC Jim Conrad who retired after 32 years of service. The Elgin County Auxiliiary Unit also experienced numerous changes in 2013. Our previous Unit Commander left the unit after a lengthy absence and four of our Auxiliary officers were successful in their application to be full time OPP Officers. Terry Williams is now the new SISgt, Unit Commander, and Sarah Paul and Travis McCormick were promoted to Sgt. The unit continues to provide a great service to the community as you will see later in this report. 4 CRIME STOPPER /ondon*E lgR*Middlesex (0Q 222-TIPS(¥Z7 Elgin County OPP con nu Sbsupport beLondon EUh Middlesex C|me bpp r Program, Th% po program s �� vry sce successful |hgt8@upmkrsu|tedin thedearncof 52 criminal cases, 163 criminal charges, over$9,00Ob mcovred oert, 16 weapons seized, over Smi�o� nh seized drugs, an over$7. Ohseized cash. »2 2 C/� ��t � \ alBrian kn e ! ■ ak�h 22 Dms ers Jail a»o Om Stoppers President m Gibson(centre negotiates Bail. Crime Stoppers Car and Bike Show hLan Crime Stoppers support @RaUQ against Drugs Program m Belmont Elvis Tribute Show hAA and Au Symposium mLondon. 5 El-gin County Auxiliary Unit The Auxiliary Unit enjoyed a successfully year in 2013 supporting ail of our communities and fellow OPP members in a wide variety of duties.The membership hovered around 9 members,6 short of our full complement of 15 members. The recruitment cycle is in full swing and should result in a nearly full complement by the end of 2014.The drop in the 2013 compliment was primarily due to the success of the programs'internal promotion system,seeing members joining the OPP full rank. Part of our unit's strategic plan for 2013 was to continue to prepare our existing and future members with the training, tools and confidence to assist in the multitude of requests from our colleagues within the OPP,and to support the many stakeholders across our community.We are pleased to confirm that despite our officer count being down 23%from 2012,our total per member time contribution has increased by 21%. All auxiliary members continue to proudly serve within our County and beyond,by participating in such events as;food drives, Remembrance Day events, Holiday events,youth organizations career days,community events,public awareness campaigns,training exercises,marine patrol,regular patrol and much more. The Auxiliary unit is excited to continue our commitment to our community partners,the Elgin County detachment and the OPP in 2014.Our 2014 targets for total unit contribution forecasts an 11%increase overall as we continue our pattern of growth and refocusing. Auxiliary Hour Contribution 3500 .., 300D 835.5 2500 2000 1500 is........ ......... 1000 554 7 500 400.5 308 404 D Patrol Community Training Administrative Total Hours Policing ■2012 ■2013 2013 Business Plan Our 2013 Business plan priorities as identified with community and Board consultation were: Traffic Safety—including reducing speed and personal injury collisions and safe movement of traffic on Emergency Detour Routes during Highway 401 closures. Crime Prevention--increase public safety and confidence through relentless investigation of criminal activities, particularly those crimes against persons and property. Increased Visibility—increase public confidence with a strong presence in our communities, particularly foot patrol, school patrol and community events. Increased interaction with the public through friendly, approachable and responsive contacts. Crime Mana ement Plan Elgin County Detachment has a comprehensive Crime Management Plan that is administered through the leadership of Regional Detective Sergeant Andrea Quenneville. The Crime Unit has been restructured for 2014 and we have added a Property Crimes position to increase our effectiveness in clearance rates for solving property crimes. Elgin OPP will continue to maintain a Detachment Community Drug Action Team position as well as our Domestic Violence Investigator, both who will be supervised by the Detective Seargent. The Crime Unit is responsible for oversight and investigation of all serious crimes that occur in our detachment area. The foundation of the plan supports the OPP Results Driven Policing methodology and focuses on public safety through crime prevention and investigative excellence. Traffic Management Strateny Elgin County Detachment has developed a Traffic Management Strategy with a goal of reducing motor vehicle collisions, specifically those that result in injury and death. Our focus in 2013 continues to be enforcement and education around aggressive driving, impaired driving, seat belt use, and distracted driving. These four driving habits are within complete control of the driver and together can have the largest impact on road safety. In 2011 Elgin County OPP initiated a new Traffic Management Team that assigned four members to directed traffic patrol enforcement. This is in addition to the regular assigned traffic enforcement from front line officers. We have had great success with the Traffic Team and have been very responsive to requests from the community for specific traffic enforcement. Our enforcement statistics are up across all areas of enforcement and although we continue to see a slight increase in overall crashes the number of personal injury collisions continues to decrease. This is truly an indication of the success of our Traffic Management Program. 2014 Business Plan Consultation for the the 2014 Business Plan is in process. This will be the first year of the new OPP three year strategic plan. As part of the consultation process we have been seeking input from: • Municipal Councils • Community Policing Committees • Community Partners and Justice Stakeholders, and • meeting with the Police Services Board to discuss goals and objectives they feel should be our priorities going forward. 7 Community Satisfaction Survey Year:2011 (last year survey completed) 1. 97.4% of respondents felt"very safe"or"safe" in their community. 2. Of the 102 respondents (or 26.2%) who said they had contacted the OPP in the past year, 94.2% were "satisfied" or"very satisfied"with the ease of contacting the OPP. 3. Overall, 92.6% of respondents were "very satisfied" or "satisfied" with the quality of police service provided by the OPP. 4. 91.6% of respondents were "satisfied" or "very satisfied" with the OPP's ability to work with communities to solve local problems. 5. 92.7% of respondents were "satisfied" or"very satisfied"with the OPP's visibility on the highways. Community Pollicino Committees Elgin County OPP is very blessed to have a strong network of Community Policing Committees to represent the municipalities we serve. We work in partnership with our committees to identify and resolve issues of crime and traffic that are identified by the committees. In addition our committees volunteer countless hours of their time to support many community initiatives, particularily those that assist children, the elderly and vulnerable groups, Elgin County has six Community Policing Committees located in West Elgin, Southwold, Port Stanley, Belmont, Malahide, and our newest committee in Bayham. Elgin County OPP is very appreciative of the hard work all of our committees do to support their community and the OPP. In 2013 we provided training to our committees on the Ontario Mobilization & Engagement Model of Community Policing and all committees are now using the model as a guide to assist them in setting priorities and objectives. r - 6 3 8 Community Services Officer The position of the Community Services/Media Relations officers is always a busy one. Whether it is providing school lectures, public safety messaging to community groups, attending public safety meetings or responding to media inquiries, Constable Carlson's goal was to promote public safety and security through education. During the cold winter months the focus is on road safety as well as lecturing in the schools on various topics including the Values Influences Peers Program (VIP). The VIP program runs from October until June and is a great educational tool and also a great way for police to interact with today's youth. In 2013 and carrying on into 2014 Constable Carlson has increased the OPP's presence in the West Elgin Secondary School acting as their school resource officer. Constable Carlson spends one day a week in the High school where he has his own office space which allows students easy access to speak to a police officer. As the weather warmed Constable Carlson's goal was to promote bicycle safety, road safety, as well as water safety. Constable Carlson attended several bicycle rodeos at local schools to provide students with interactive bicycle safety presentations. Sitting on the Active Elgin Committee (Share the Road), Constable Carlson assisted with the planning and delivery of Elgin Counties 1 ss Annual Cycling Summit. This included a full day of lectures designed to make Elgin and St. Thomas a safe and vibrant cycling community and destination. The second day of the summit included bicycle safety lectures and a family cycling festival. i I III I E (Constable Carlson demonstrates some cycling skills during the family bike day even held at the Timken Centre) Also with the arrival of summer and the conclusion of the in school activities Constable Carlson prepared for the multitude of summer festivals and activities throughout Elgin County. Some of the many community events Elgin OPP members and Auxiliary members attended throughout the summer included Port Staneiy Can-Fest, Harbour Fest, as well as visits to the local conservation areas to provide bicycle safety presentations to the kids camping at the parks. Fishing in Elgin County is big hit for both young and old and each year Elgin OPP sponsor three Kids, Cops, and Canadian Tire Fishing Y Days. This year the events were held in Port Bruce, 9 Port Glasgow and at the Springwater Conservation Area. These events allow kids to get out and spend the day fishing and competing for awesome prizes! No one walks away empty handed, whether you catch a fish or not there is a prize for everyone who participates. As the Elgin County Marine Unit coordinator Constable Carlson promotes water and boating to students and the public as well as boaters on the water while conducting marine patrol. In September, Elgin OPP Auxiliary 9 members attended the Suicide Awareness Walk in West Lorne and Constable Carlson provided interactive distracted driving presentations at the Rodney Fall Fair. As October rolled around the V.I.P. program started anew in the local schools. Halloween safety, hunting safety, winter driving public safety messaging ' became the topics of discussion. One of the most important road safety messages was that of reminding the public of the risk of collisions with deer.ln November both regular OPP members and OPP Auxiliary members attended the many events around Elgin County including providing assistance and representation at Remembrance Day Ceremonies. OPP members also attended the 7th annual MADD Candlelight Vigil. The vigil is held to celebrate and remember those lost or injured in drinking and driving collision. ,. Bayham Community Policing Committee played host to Constable Carlson who presented "Identity Theft"to area residents. This was a free presentation to the public and discussed the many facets of Identity Theft and how to prevent becoming a victim. Elgin Detachment also assisted with the multitude of annual Christmas parades around Elgin County. This included assisting at the Belmont, Port Burwell, Straffordville, Springfield, Sheddon and Rodney parades. Elgin OPP Auxiliary members partnered up with the Elgin St Thomas MADD Chapter to have a Christmas float in both the St Thomas Christmas Parade and Port Stanley Dickens Day parade. The float featured Elgin's Community Trailer decorated up with safety messaging and the Grinch locked up behind bars. Community Grauos/Committees The Community Services Officer actively participates and assists with many Community Groups within Elgin County. Speaking engagements, policing advice/opinions, and community safety displays are just some of the services offered. Some of the committees Elgin County OPP members actively participate in are; Elgin County Road Safety Committee, Safe Grad Committee, MADD—Mothers Against Drinking and Driving, Crimestoppers, West Lorne Neighbourhood Watch Committee, RAISE Committee, IMPACT Committee, Youth Justice Steering Committee, and all of our Community Policing Committees. 10 El Ain Group Calls for Service A comparison of incidents from 2011 to 2013 covering the same time period January to December reveals a slight decrease in calls for service in 2012 and a return closer to our normal level in 2013. 9,900 9,850 9,800 9,760 9,700 9,660 9,600 9,660 9,600 9,460 9,400 9,350 2011 2012 2013 EI in Group Total Calls For Service 4.000 3000 2000 1000 0 Dutton Central West Elgin Dunwich Southwold Elgin Malahide Bayham 02011 1573 832 1258 3,655 1312 1313 132012 1314 907 1048 1 3523 1 1384 1 1355 ■2013 1391 873 1191 3607 1399 1349 Elcain Groun Calls for Service by Municipality 14% 14% 0 West Elgin 0 Dutton 14% 9% O5outhwold []Central 120/0 i E r ■Malahide M Bayham 37% _ Elgin Group Total Calls Distribution 2011 11 Traffic Safety The safety of motorists on Elgin County roads has always been a priority for Elgin Detachment. Our Traffic Management Team is dedicated to enforcement and response to traffic complaints within the County. Our enforcement has increased in all areas in 2013 for the second year in a row with noticible increases in traffic enforcement, directed patrol, and foot patrol. Officers conducted 301 static RIDE checks in 2013, in addition to other tactics used to identify and remove impaired drivers. Festive RIDE was in operation from Nov 24th to Jan 4th. During that time officers conducted 48 RIDE checks, resulting in 6 drivers being charged with Impaired Driving. As you can see from the Motor Vehicle Collision chart below we have seen a slight increase in total crashes in 2013 but continue to see a decrease in Personal Injury crashes. I believe this is a direct result of targeted enforcement of impaired Driving, Aggressive Driving, Seat Belt Use, and Distracted Driving. These four factors can often be the difference between a minor crash with no injuries and a major crash resulting in injuries or death. Of the crashes we experienced in Elgin County in 2013: Fatal Crashes Remaining Crashes 2012 2013 2012 2013 Alcohol Involved 0 1 29 8 No Seat Belt 1 1 22 12 Aggressive Driving 0 1 74 87 Distracted Driving 4 2 100 72 Animal Related 0 0 311 316 1000 500 r: 0 Damage Personal Injury Fatal Car/Deer ®2011 703 62 6 299 ❑2012 718 67 5 311 ■2013 797 42 7 316 12 Marine Safety Elgin Detachment's Marine Unit is made up of 5 qualified OPP Marine Operators, a summer marine student and is supported by the Elgin Auxiliary Unit. Officers are on the water patrolling every weekend and attend water related community events during the boating season. In the spring of 2012 Elgin Detachment acquired a newer police boat as a result of the OPP's ongoing vessel upgrading process across the province. The 2009 24ft Seaswirl with a 5.71_Volvo inboard/outboard replaced the 10 year old Elgin Seaswirl. The Marine Unit was out early for the May long weekend ensuring that the boating public was ready for the boating season with properly equipped vessels and properly qualified captains. The unit attended such events as Can-Fest and Harbourfest in Port Stanley, and Tub Daze in Port Burwell Year Marine Hours #of Vessels Checked #of Charges (Criminal, Provincial, Marine 2012 346.5 446 20 2013 220 461 11 13 Crime Prevention In 2013 Elgin Detachment continued our committement to crime prevention. A large component of this goal is the pro-active education provided through media outlets and presentations provided by our CSO. We continue to follow the principles of Intelligence Led Policing and are also committed to a Crime Abatement Program which centres on ensuring repeat offenders abide by the conditions placed on them by the courts on their release. The detachment has also increased our commitment to working with our Community Policing Committees to identify and resolve issues of concern in the community. Our detachment members continue to work with and support our partner stakeholders like The Childrens Aid Society, Violence Against Women Services Elgin County, The Regional Mental Health Centre, The Ministry of Natural Resources, our Justice Partners, and neighbouring Police Services. 8000 6000 4000 2000 0 Criminal pOA Charges Foot Patrol Directed Patrol Charges ®2011 975 5474 859 3,309 0 2012 1216 6193 986 1 3330 ■2013 1022 6910 1178 3727 Enforcement Statistics False Alarms - Elgin OPP officers responded to 393 false alarms in 2013 up from 263 in 2012. 911 Hang U12s ;,Elgin OPP Officers responded to 806 calls for 911 Hang Ups in 2013 down from 1,083 in 2012. Break & Enter We have seen an overall decrease in Break& Enters in Elgin County in 2013; down 14% overall with a notable decrease in Southwold and Central Elgin and slight increase in Bayham. 50 40 30 20 10 0 ton Dut Central West Elgin Du to Southwold Elgin Malahide Bayham ®2011 22 9 10 42 10 20 02012 20 11 22 36 17 16 ■2013 21 11 9 27 17 20 Break and Enter By Municipality 14 Domestic Violence Domestic Violence has increased in Elgin County and across the province. In 2013 we have continued to work with our partner agencies, like Violence Against Women Services Elgin County, to increase awareness and education. We believe our increased education has contributed to the increase in reported domestic violence occurrences in Elgin County, 200 I 0 1:0 so 0 - WestElgin Dutton Southwold Central Malahide Bayham Dunwich Elgin 02011 56 22 36 77 40 58 El 2012 86 1 46 47 99 68 86 6 02013 109 46 61 156 72 E7 Domestic Occurrences by Municipality Other Crimes 300 200 iV 100 0 - Robbery Assaults Sexual Theft Theft Theft Mischief Auto Assaults Under Over from MV Theft E 2011 6 114 30 246 11 95 164 35 [3 2012 0 120 22 170 10 55 160 45 02013 2 141 29 175 31 66 207 52 — Elain Grow 2012 Other Crimes Drugs 300 250 200 ISO 100 so 0 Occurrences Search CDSA Charges Criminal Warrants Charges M2011 196 10 146 29 02012 245 18 165 33 02013 163 9 72 25 Property/Cash Seized $35,500.00 Drugs Seized $1,551,770.00 15 In 2013 Elgin officers delivered 62,941.30 hours of service to the contract. This exceeded the minimum contract hours required by 6,406.11 hours. In 2013 officers from Elgin Detachment were called upon to assist with provincial responsibilities on a number of occasions, most notably, Port Dover Friday 13th events and the Plowing Match held in Perth County. The Elgin Group will receive a rebate for Provincial Service Usage in 2013. 2012 Contract Hour Month Minimum Required Received Exceeded January 4711.52 5,242 530.74 Februa 4711.52 4,704.00 -7.52 March 4711.52 5,322.00 610.48 April 4711.52 5 549.77 838.25 May 4711.52 5,405.26 693.74 June 4711.52 5,379.75 668.23 July 4711.52 5,301.01 589.49 August 4711.52 5,092.01 380.49 September 4711.52 5,107 397.49 October 4711.52 5,143.75 432.24 November 4711.52 5,418 707.49 December 4711.52 51276.50 564.99 Year to Date 56538.24 62,941.30 6,406.11 EI in Grou Overtime Re ort The charts below outline the overtime expended for the Elgin Group contract by Elgin Detachment officers and a breakdown of how it was expended. Elgin OPP has implemented a number of strategies to reduce the use of overtime, including the creation of an overlap shift from 3:00 pm to 3:00 am during peals time for calls for service, and policy changes to when officers are called in on overtime. We are currently running a pilot of a noon to midnight shift to see if this will further reduce overtime. 6,000 5,000 4,000 $,OOQ 2,000 1,000 0 2011 2012 2013 16 5% 4% M Operations ■Court 23% i ❑Adman OSpecial Duty 1�0 62%; ■Community Service 5% M Personnel Shortage Overtime Expenditure by Percent Elgin Group Revenue R_eport The chart below outlines the revenue collected on behalf of the municipality for services provided by the OPP. FEBRUARY 11 4; APRIL � % JUNE U> �t,_.:Y $ 2 4$8.50 3.,Si $ 3,8G8J3 °, 4 , '�"�`...: 3 727.50 AUGUST n; P74,{ E ocroBER " �`` DECEMBER $ 4135.25 ;_ „ ,. $3,312.00 $3 039.00 $3,039.00 Criminal Record Checks The chart below provides a breakdown of criminal records checks completed by Elgin Detachment in 2013, an increase of 84 checks more than those completed in 2012. Of the 2,961 Criminal Records checks completed 406 persons required fingerprints for RCMP verification. Criminal Record Checks 2012 Jan Feb Mar Apr _May Jun Jul Aug Set Oct Nov Dec Total Vulnerable Screenin 139 80 132 180 258 190 141 153 172 266 183 99 1993 Regular 34 62 72 53 46 68 41 24 36 30 29 23 518 Other 45 31 29 33 41 29 38 34 38 53 57 22 450 TOTAL 218 173 233 266 345 287 220 211 246 349 269 144 2961 R.I.D.E. Grant Each year Elgin County OPP completes an application for a RIDE Grant through Mothers Against Drinking and Driving. In 2013 Elgin OPP received $13,400.00 and all of that grant money has been spent to provide officers at RIDE checks throughout the County, with the bulk of those checks occurring during the Festive RIDE Season. We are very proud and appreciative to be partners with Mothers Against Drinking and Driving in the fight to keep impaired drivers off our roadways. 17 H �q d ` ST t ti ' 4fe1 R 4� Tj . Oro � 42201 St Q0Vid's.Raad PO Box 1042,ThV ' 7 • Telephp.neq 905.6.85-42 5 Tb1kfrse::1.-804-263-72T5 Pax. 90.5-fi41 52015 I�t ara Re �o<n +Wwvu.r#igsraregioln.ca The°foilowingl,resolution was adopted lby'Council of The Regional Municipality-,of Niagara at their regular meeting held o:n.January 16, 2014i Moved by Councillor Jeffs: Seconded by Councillor Eke 'WHEREAS. the provirice"s recently released .Long, Term Energy Plan anticipates that consumriers iru.4 face hydro rates that-'will.-rise by 42% over the,next five (5)years; WHEREAS:the Minister of energy recently annou,n:ced fhat past FIT prides:are dri'vih:g electr'i`olty prices, higher and that a an ges to domnestic content regtfl moots for construeflio i of future renew.a'l,le energy projeots are necessary to .lower futurer e,lectrl* dates'. WHEREAS the recent auditor-general's!report advised .of, extrerrme:.amounts. of waste in ft energy sector,, partleularly at,`Ontario Power'Generation acid Hyft Orte, :dire to high: labour ousts and genera:us;publ a sector pension plans; WHEREAS .decisions including but not limited to the cancellation: of gas plants in Ontario:could cost;taxpayers close to$;11.1" Killion;: U HeR,15-AS It is essential''fQr the residents and businesses of Niagara.to have acce.5s to affordable hydro to.thrive and prosper; THEREFORE BE IT RESOLVED: That the Regional Municipality of Niagara CALL ON Premier'Wynne and thle 'Proviince of Ontario tatake �i:nrnedlate action to prevent these and any other rate increases from being irmplerriented and That this motion.BE C.IRC:ULATED.to all Ontario municipalities for support: CARRIED. Cc: The Association Of Municipalities of Ontario All Municipalities in Ontario DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officers,directors or agents. �g Ministry of Agriculture Ministr;re de I Agriculture at de and Food I'Alimentation Ministry of Rural Affairs Ministere des Affaires rurales 4th Floor 1 Stone Road West 4 stage /�' Ontario 1 Stone Road west Guelph,Ontario N1 4Y2 Tel; h,Ontario Guelph(Ontario)NIG 4Y2 Fax: 1-8 826-3398 424-9300 Tei': 1-877-424-1300 Telec.: 898 826-3398 Rural Programs Branch February 26, 2014 File Number: SRN-CTL-120 Scott Gawley, Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line, Rodney, ON NOL 2CO -sgawley@westelgin.net Re: Small, Rural and Northern Municipal Infrastructure Fund— Capital Program (SRNMIF—CTL) Dear Scott Gawley: Thank you for your application under the Small, Rural and Northern Municipal Infrastructure Fund - Capital Program (SRNMIF- CTL). Following a detailed review of the application and supporting materials you submitted, we are writing to inform you that the project has not been selected for funding. All applications were reviewed, assessed and ranked based on the criteria as outlined in the program manual(section 5.2). The total funding requested far exceeds the $71 million that is available at this time, and as a result, not all applications can be funded. The Ministry of Rural Affairs and the Ministry of Infrastructure recognize the importance of helping small, rural and northern municipalities in addressing critical infrastructure needs and continue to work to develop options for a potential permanent fund to be considered in the 2014 Ontario Budget, Staff are available to provide additional details on your project's assessment, if requested. Should you have any questions, you are encouraged to call the contact centre at 1-877-424-1300 or email new- munici al-infrastructure ontario.ca. Thank you for your interest in the Small, Rural and Northern Municipal Infrastructure Fund -Capital Program. Sincerely, A ,D Jennifer Bousfield Manager, Program Operations Good Things Grow In Ontario A -- _,�.�bonne terra, bons produits fv+otlland O NY�gi.6 Ministry of Ministere de la � J Community Safety and S6curite communautaire et Correct ional Services des Services correctionnels tA Office of the Bureau du Ontario Fire Marshal and Comm issaire des.incendies et Emergency Management de la gestion des situations d'urgence 77 Wellesley Street West 77,.rue Wellesley Ouest Box 222 C.P.222 Toronto ON M7A 1 N3 Toronto ON M7A 1N3 Tel: 416-314-3723 Tel.: 416-314-3723 Fax: 416-314-3758 T616c.: 416-314-3758 R,gC�OVF@ February 18, 2014 ICUR Municipality of West Elgin TM His Worship Bernie Wiehle 22413 Hoskins Line PO Box 490 Rodney ON NOL 2C0 Dear Mayor Wiehle: The Office of the Fire Marshal and Emergency Management(OFMEM) has conducted an annual review of your municipal emergency management program and its elements. Municipalities are required, in accordance with the Emergency Management and Civil Protection Act(EMCPA) to provide the following: Municipal emergency management programs 2.1 (1) Every municipality shall develop and implement an emergency management program and the council of the municipality shall by by-law adopt the emergency management program. 2002, c. 14, s. 4. Same 0 The emergency management program shall consist of, (a) an emergency plan as required by section 3; (b)training programs and exercises for employees of the municipality and other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; (c) public education on risks to public safety and on public preparedness for emergencies; and (d) any other element required by the standards for emergency management programs set under section 14. 2002, c. 14, s. 4. Based on our review of your emergency management program and its elements, your municipality has complied with all of the following requirements of the EMCPA: Community Emergency Management Coordinator (CEMC) appointed O.Reg.380104,s.10 1 CEMC completed the required training (O.Reg.380I04,s.10(2)) The Municipality'Emergency Management Program Committee met once this V year O. Reg. 380104, s.11 (6 Current by-law for the municipality's adoption of its emergency management -program EMCPA s. 2.1 1 Municipal Community Risk Profile reviewed by the Emergency Management Pro ram Committee EMCPA s. 2.1(3)) Municipality's Emergency Response Plan reviewed and the most current VO copy submitted to EMO EMCPA s.3 1 , s.3(6) s. 6.2 1 Current by-law for the municipality's Emergency Response Plan? (EMCPA s. V 31 Municipal Emergency Operations Centre designated (O.Reg.380/04,s.13 (1)) Municipality's EOC communications system deemed to be appropriate (O. Reg. 380/04,s.13 2 Municipality's Critical Infrastructure reviewed by the Emergency.Management -Program Committee EMCPA s. 2.1 3 Four(4) hours of annual municipal training conducted for the Municipal Emergency Control Group, staff and others identified in the ER Plan EMCPA s.2.1 L2), O. Reg. 380104,s.12 3 Municipal annual Exercise for the Municipal Emergency Control Group, staff and others identified in the ER Plan EMCPA s.2.1(2), O.Re .380104 s. 1.2 6 Municipal designated employee appointed to act as Emergency Information Officer O.Re .380104, s. 14 1 Public Education Strategy completed (EMCPA s.. 2.1 (2c)) Municipality's Emergency Management Program Committee conducted an Annual Review of the Program O.Re .380104,s.11 6 OFMEM staff are available to further discuss this review, as well as to provide you with ongoing advice and assistance to enhance the delivery of emergency management programming in your municipality. Sincerely, Tadeusz(Ted)Wieclawek Fire Marshal of Ontario, and Chief of Emergency Management C. Norma Bryant, Municipal Clerk Jeff Slater, Community Emergency Management Coordinator Steve Beatty, Sector Field Officer uRO- R Warren Mar Director Legal and Legislative yace.3e l r�cndc-0� Services/Town Solicitor 905727-3123 ext.4758 wmar @aurora.ca Town of Aurora 100 John West Way,Box 1000 Aurora,ON L4G 6J1 I March 10, 2014 CO3-C14-06 • I Hon. Kathleen Wynne, Premier Legislative Building Queen's Park Toronto ON M7A 1A1 via email: premier ontario:ca 'Dear Premier Wynne: i . 'Re: Introduction of Municipal Recall Election Legislation Please be advised that this matter was considered by Council at its meeting held on February 11, 2014 and in this regard Council adopted the following resolution: :.WHEREAS there are few means to remove an elected official from office other than through the election process; and WHEREAS the time between municipal election periods has grown to four years; and WHEREAS significant damage can be caused in a four-year period should an -elected official act to the detriment of the municipality; and WHEREAS it is not the most effective use of time for municipal representatives to 'police one another through.Codes of Conduct and Integrity Commissioners; and WHEREAS the penalties that can be imposed through.. Codes of Conduct are relatively minor; and WHEREAS there is a problem with Codes of Conduct and Integrity Commissioners being.used for political purposes; and WHEREAS Codes of Conduct have proven ineffective in curtailing detrimental behaviour; and WHEREAS establishing Codes of Conduct and employing ' Integrity Commissioners can be an expensive endeavour; and omruLy,: i i e WHEREAS the detrimental behaviour of some elected officials reflects poorly upon all elected officials, especially if they are not held accountable for this behaviour; and WHEREAS it is incumbent upon all elected representatives to maintain a high standard of integrity; and f WHEREAS Progressive Conservative MPP Randy Hillier has introduced a Private Member's Bill to introduce recall elections for provincially-elected officials but omits municipally-elected officials_ i NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora formally requests that the Government of Ontario consider the Implementation of recall legislation for municipally-elected officials; and I BE IT FURTHER RESOLVED THAT a copy of this resolution be.forwarded to every municipality in the province of Ontario for endorsement; and BE IT FURTHER RESOLVED THAT a copy of this resolution be forwarded to every Member of Provincial Parliament in the province of Ontario. E The above is for your information and any attention deemed necessary. Yours truly, Warren Mar Director of Legal.& Legislative Services/Town Clerk (Acting) WMfrm Copy: Every Municipality in Ontario Every MPP in Ontario Mr. Geoffrey Dawe, Mayor, Town of Aurora Mr. Paul Pirri,-.Councillor, Town of Aurora 6 .Page 2 of 2 C'viriuzxiL Mar. 7. 2014 1:07PM No. 0532 P. 2/3 "C A Elgin County CdRPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 14114 PART LOT 17,CONCESSION 12,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by AGNES SIMON, 23676 Talbot Line, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1 880, as amended,to sever lands municipally known as 24810 Talbot Line,legally described as Part Lot 17, Concession 12, Municipality of West Elgin. The applicant pproposes to sever a parcel of land with a frontage of 38.022 metres along Talbot Line by a depth of 73 metres,Area 2775 square metres,to add to the adjoining agricultural lands to the northwest. The owner is retaining 3575 square metres containing one house, proposed to remain in residential use. The location of the property is shown on the Key Map below, ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday,between 8:30 A.M. and 1;30 W.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing to be held on: WEDNESDAY cl � , aIn Committee Boom ,Ca m M ni palOffices 460 Sun et Drive,St.Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of,or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the Proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 7t'day of March 2014. KEY MAP: (not to scale) Susan D. Galloway 61 WE F- LAY-W Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 LOT 17 LOT 18 . LOT 16 CONCESSION 12 SUBJECT LANDS SAL Gaumy 0?dgln F.ngtneertng Services ABO Sunset No 5L ThOmas.On NSR SV1 _ Phan&S18-691-laeo +++'N.BlgncOUmyen.Ce Mar, 1• 2014 1.08PM No, 0532 P. 3/3 Elg1n oUn C RPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 15114 PART LOT 17,CONCESSION 12,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by STEVE AND AGNES SIMON, 23676 Talbot Line, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1990,as amended,to sever lands legally described as Part Lot 17, Concession 12, Municipality of West Elgin, The applicants propose to sever a parcel of land with a frontage of 16.3 metres along Talbot Line by a depth of 73.027 metres,Area 11 59.9 square metres,to add to the adjoining residential lot to the east. The owners are retaining 109.2 acres containing one barn, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORIVIATION regarding the application is available for inspection daily,Monday to Friday,between 8;30 A.M.and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St,Thomas or at a Public Hearing to be held on: in Committee Room#2,Comy Municipal officest460 Sunset Drive,St.Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee, This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copyy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in Committee before It gives orsreefuses to give a provisional n nt the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 7'h day of March 2014. KEY MAP; (not to scale) Susan D. Galloway Secretary-Treasurer i 450 Sunset Division St.Thomas, Ontario N5R EV1 LOT 16 LOT 17 LOT 18 CONCES ION 12 SUBJECT LANDS - county of EI& . EngneGRn�3eralees 450 Sunset crive St Romes,on N5q av3 phone:5i4 6912460 Pro,msspve by Nature www.ef�ln•wunly.pn.CB Page 1 of 3 Norma Bryant From: AMO Communications[communicate @amo.on.ca] Sent: March-04-14 6:04 PM To: nbryant @westelgin.net Subject: AMO Breaking News-Joint and Several Liability TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL March 4, 2014 Legislature Supports Motion on Municipal Liability Reform — More Municipal Action Needed On February 27, 2014, MPPs from all parties supported a motion calling on the government to reform joint and several liability. Passage of this resolution marks a significant milestone in the municipal campaign for reform. Now that the issue has captured the attention of the Legislature, it is time for your municipality to consider the endorsement of a more detailed legislative solution. Nearly 200 municipalities supported the motion introduced by Randy Pettapiece, MPP for Perth-Wellington which called on the government to implement a comprehensive, long-term solution no later than June 2014. Many more also wrote to the Attorney General, the Honourable John Gerretsen in response to AMO' s February 7, 2014 call for support. Currently, the Ministry of the Attorney General is consulting municipalities and the legal community on a comprehensive long-term solution. The Ministry describes three options below: The Saskatchewan model: This modification to joint and several liability was adopted in Saskatchewan in 2004. Under the Saskatchewan model, where there is a shortfall due to one defendant being insolvent and the plaintiff' s own negligence contributed to the harm, the shortfall is to be divided among the remaining defendants and the plaintiff in proportion to their fault. This model would apply to all types of defendants in all types of negligence claims. The Multiplier model: In road authority cases (auto accident cases in which a municipality is sued for breach of duty to maintain a public road), where there is a shortfall due to one defendant being insolvent, the municipality would never'be liable for more than two times its proportion of damages, even if this means that a plaintiff' does not fully recover. Because this rule has the potential to result in a seriously injured plaintiff being unable to fully recover, the proposal would be limited to municipalities and to the specific subset of cases that municipalities tell us impose the most significant and unfair burden - road authority cases. The Combined model: The Saskatchewan model and the Multiplier model could be combined. In a case in which both models would apply - a road authority case involving contributory negligence on the part of the plaintiff- the Saskatchewan model would be applied first. The Multiplier model would be applied if needed to ensure that the municipality would not be liable for more than two times its proportion of damages. 05/03/2014 Page 2 of 3 AMO supports the adopted of the "Combined model" listed above. This places some reasonable limits on the damages that may be recovered from a municipality under limited circumstances. It is a significant incremental step to address a pressing municipal issue. The Ministry of the Attorney General is seeking your comments by April 16, 2014. We urge all municipalities to express their support for this combined model. This includes municipalities which supported either the Pettapiece motion or AMO' s form letter of February 7, 2014. Below is a draft letter for municipalities to submit to the provincial government by April 16, 2014. Please add your community's voice of support to this solution. The Honourable Kathleen Wynne Premier of Ontario Legislative Building — Room 281 Queen's Park Toronto ON M7A 1A1 The Honourable John Gerretsen Attorney General McMurtry—Scott Building 720 Bay Street — 11th Floor Toronto ON M7A 2S9 The Honourable Linda Jeffrey Minister of Municipal Affairs and Housing 777 Bay Street — 17th Floor Toronto ON M5G 2E5 Dear Premier, Attorney General, MMAH Minister: [I or we] support the government' s consideration and adoption of measures which limit the impact of joint and several liability on municipalities. Specifically, we understand three options are under consideration — the Saskatchewan Model, the Multiplier Model, or a third model which combines both. I write to you in support of this third Combined Model as described by AMO's March 4, 2014 policy update. We support AMO' s advice to the government that such changes would represent a significant incremental step to address a pressing municipal issue. This places some reasonable limits on the damages that may be recovered from a municipality under limited circumstances. The provisions of the Negligence Act have not been updated for decades and the legislation was never intended to place the burden of insurer of last resort on municipalities. It is entirely unfair to ask municipalities to carry the lion' s share of a damage award when at minimal fault or to assume responsibility for someone else' s mistake. For this reason, [I or we] support the adoption of the Combined Model under consideration. We strongly encourage the government to immediately proceed with legislation which gives 05/03/2014 Page 3 of 3 effect to this model. Sincerely, Name cc: AMO AMO Contact: Matthew Wilson, Senior Advisor, 416-971-9856 Ext. 323 or mwilson @amo.on.ca. PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists. DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record. 05/03/2014 3/5/2014 Enyronmental Registry -- Environmer tal Registry x 4 Registre eiwironnemental tC Pontain {t { Government of Ontario Site Man Francais About the Registry Search How do I...? MyEBR p FAQs III Links III Contact Us Ill Home 0 Regulation Proposal Notice: EBR Registry Number: 012- 1204 Title: Ministry: Updating the Schedule of No:aous Weeds in R.R.O. 1990,Regulation 1096- Ministry of Agriculture and Food General, made under the Weed Control Act, R.S.O. 1990,c.W,5(removal of Date Proposal loaded to the milkweed and addition of dog-strangling vine) Registry: February 28,2014 Keyword(s): Agriculture Comment Period:45 days: submissions may be made between February 28, 2014 and April 14,2014. Description of Regulation: Contact: The Ministry of Agriculture and Food (OMAF) is proposing an amendment to R.R.O. All comments on this proposal 1990, Regulation 1096 - General (the Regulation) in order to make two minor must be dire ctedto: changes to the Schedule of No:aous Weeds. The proposal is to remove milkweed spp. (scientific name Asclepias spp.) from the Schedule of Noxous Weeds in the Regulation and to add dog-strangling vine. Mike Cowbrough Weed Management Field Crops Purpose of Regulation: Program Lead Ministry of Agriculture and Food The purpose of the proposal is to amend the Schedule of Noxious Weeds in the Economic Development Division Regulation in order to remove milkweed spp. and to add dog-strangling vine as Agriculture Development Branch prescribed noxious weeds. Universityof Guelph Office Under the Weed Control Act, R.S.O. 1990, c. W.5 (the Act), every person in 50 Stone Road East possession of land is obligated to destroy all noxious weeds on it. However,this duty Crop Science Building, does not apply to no)dous weeds or weed seeds that are far enough away from any Crop University of Sciencph land used for agricultural or horticultural purposes that the weeds or weed seeds do Crop Science Building, not interfere with that use. As a result, any person in possession of land where Guelph site de Guelph G prescribed noxious weeds are present, and which could negatively affect lands used Guelph Ontario N1G2W1 for agricultural or horticultural purposes, is responsible for controlling any prescribed no)dous weeds present on it. Under the Act, the person in possession of the land Phone: (519) 824-4120 Ext. 52580 may also be held responsible for the costs associated with removal. Depending on the lands and the conditions of use, this responsibility could rest with landowners (including farmers),municipalities and conservation authorities,among others. To submit a comment online, click the submit button below: The Schedule of Noxious Weeds lists milkweed spp. as the common name of the weed and Asclepias spp. as the scientific name of the weed. This description is very broad.As written,the term could extend to all species in the Asclepias genus,which includes many individual species, including four-leaved milkweed (a species at risk in Ontario)and other species in the Asclepias genus that are not considered a threat to agriculture or horticulture in Ontario. Additional Information: The species common milkweed (Asclepias syriaca) has traditionally been viewed as a noxious weed in Ontario. It is considered to be common to widespread in many parts of southern and northern Ontario and it forms an important part of the native and naturalized vegetation in the province. Common milkweed also provides an The documents linked below important habitat and a larval food source for the Monarch butterfly.Milkweed species are provided for the purposes of enhancing public http://www.ebr.g ov.on.ca/ERS-WEB-Fkernaildispl aynoticecontent.do?noticeid=MTI>N zQz&statusld=M Tg yN DQy 112 3/5/2014 Environmental Registry also playa key role in biodiversityin Ontario.The presence of common milkweed on consultation. lands that are not being actively farmed would be considered a low to negligible risk All links will open in a new to activities on nearby agricultural or horticultural lands. Farmers can take proper window management steps on their own lands to reduce the threat that common milkweed can pose to grazing livestock. Since milkweed spp. was added to the Schedule of 1. Milkweed Species in Ontario Noxious Weeds initially,there has been an expansion in the number of management options available to farmers to address common milkweed on lands that are actively farmed. 2. RR.O.Regulation 9096 General Dog-strangling tine occurs in several places in southern Ontario, growing in ravines, 3.Weed Control Act hillsides, waste areas, fence lines and hedges. It forms dense patches and can 4. 113Dg-Stranalling Vine overwhelm other vegetation, including agricultural crops. It is an invasive plant that can be difficult to control once established.Although the Monarch butterfly is attracted to the plant, any eggs laid will not survive. It is, therefore, considered a hazard to Monarch butterfly populations. The proposed changes would support important government initiatives related to biodiversity and the environment,such as the commitments made in Biodiversity: It's in Our Nature, Ontario Government Plan to Conserve Biodiversity, 2012-2020, the government's response to the BiodiversityStrategy. At the same time, the proposed regulation would remove the legal burden on persons in possession of land to remove common milkweed where its presence could negatively affect lands used for agricultural or horticultural purposes. The addition of dog-strangling vine will provide more tools to local weed inspectors to address this invasive plant species. Public Consultation: This proposal has been posted for a 45 day public review and comment period starting February 28, 2014. If you have any questions, or would like to submit your comments, please do so by April 14, 2014 to the individual listed under "Contact". Additionally,you maysubmit your comments on-line. All comments received prior to April 14, 2014 will be considered as part of the decision-making process bythe Ministryof Agriculture and Food iftheyare submitted in writing or electronically using the form provided in this notice and reference EBR Registry number 012-1204. Please Note:Al comments and submissions received will become part of the public record. You will not receive a formal response to your comment, however, relevant comments received as part of the public participation process for this proposal will be considered bythe decision makerforthis proposal. �d, ,yE�o�rce�Itl�o�IVI�y,W�fich;�.sty rsrucr�x�err�nsn��,�� rxm gram:.ure•-•,•„=�-..;:-^^^::�.s,;,:^„-,....,.,.-.�.ar� - �::m�:� n.xn:eer�vvzuaee��rsrivr sr� �mm�nax=--•: The materialson thisweb site are protected by Crown copyright.You may copy and re-distribute any of the Environmental Bill of Rights information on thisweb site provided that the contents remain unchanged and the source of the contents is clearly referenced. You are not permitted to alter or add to the contents. ONTARIO HOME I CONTACTS I HELP I SITEMAP I FRANCAIS 1'ft�obntaflo Thissite ismaintained by the Government of Ontario, Canada. PRIVACY I IMPORTANT NOTICES Copyright information:@_Queen's Printer for Ontario, 1994-2014 http://wvm.ebr.g ovon.ca/ERS-WEB-FAernai/displaynoticecontent.do?noti celd=MTI)NzQz&statusld=M TgyN DQy 212 i " THE CORPORATION OF THE TOWN OF PETROLIA 411 Greenfield Street P.O.Box 1270 PETROL,IA,Ontario Canada NON IRO Telephone:519-882-2350 FAX: 519- 882-3373 own. etrolia.on "Celebrating our Heritage.Investing in our Future" March 5, 2014 Members of the Standing Committee on Regulations and Private Bills c/o Valerie Quioc Lim, Committee Clerk valerie auioc@ontla.ola.org Dear Ms. Valeri Quioc Lim, Please be advised that during our regular meeting of Council on March 3, 2014,the below noted report went before Town Council, with the following motion passed; a) AMO—request for Action on Bill 69—The Prompt Payment Act, 2013; MOVED: Mary-Pat Gleeson SECONDED: Liz Welsh "THAT the Council of the Town of Petrolia, support the request for Action on Bill 69—The Prompt Payment Act,2013 as received by AMO; AND THAT the support resolution be forwarded to Ontario Municipalities" Carried C - 18—03/03/2014 Yours truly, Mandi Pearson Deputy Clerk/Operations Clerk cc: Ontario Municipalities (by email) Towaship of Leeds and the Thousand Islands February 20, 2014 Pat Vaninf, Executive Director Association of Municipalities of Ontario (AMO) 200 University Ave., Suite 801 Toronto, ON s.H. 306 Dear Ms. Vanini RE: Township of Leeds and the Thousand Islands Council Meeting — New Motion — February 10; 2014 I would confirm that the Township of Leeds and the Thousand Islands Council at its regular meeting held on February 10, 2014, approved the following resolution, Moved by Councillor Lesage-Tye Seconded by Councillor Emmons WHEREAS two complaints were received by the Ombudsman alleging failure to comply with Section 239 of the Municipal Act and the Township Procedural By-law, the first complaint was in respect to an informal gathering November 16, 012., the second complaint was in respect to a closed meeting of the Personnel Committee of February 19, 20'13; WHEREAS the Municipality did not appoint its own Investigator pursuant to Section 239.2 (1), of the Municipal Act, by default the Ombudsman is appointed the Investigator of the municipality under the Ombudsman Act. The Ombudsman also undertook to investigate a matter of November 26, 2012, which was not subject of a complaint; www.leeds10001slands.ca 1233 Prince Street,P.Q.280,Lansdowne,ON KOE 11-0•Tel:613-669-2415-Fax:613-659-3699•Watts 1-666-220-2327 WHEREAS the On undertook an investigation of the two complaint 'incidents of November 16th, 2012 and February 19th; 2013, and the additional meeting for which there was no complaint of November 26th,2012 and made certain findings of these closed meetings; WHEREAS the Ombudsman clearly had the authority on the matters of November 16th and -February 19th he also undertook a matter for which he did not appear to have authority under the pertinent legislation.; WHEREAS after the completion of the investigation the Ombudsman submitted a preliminary report and the Township responded through its counsel questioning the findings, particularly the Ombudsman's interpretation of a "working definition" of what constitutes a meeting; WHEREAS the Township took particular issue with the following: Ombudsman's "working definition" of what constitutes a meeting i "Members of Council (or a committee) must come together for the � I purpose of exercising, the power or authority of the Council (or committee), or for the purpose of doing the groundwork necessary to exercise that power or authority." WHEREAS the Township's legal counsel, Cunningham Swan, provided the Ombudsman. with a. number of court definitions of what constitutes a meeting and what has been implemented. by the courts., particularly as it deals with the Ontario divisional court decision in Southam Inc. vs.City of Ottawa, wherein the court states ...... a function at which matters which would ordinarily form the basis of Council's business are dealt with in such a way as to move them materially along the way in the overall spectrum of a Council decision. In .other words, is the public being deprived of the opportunity to observe a material part of the eclsion-making process?" WHEREAS the Township made the argument, through it's :legal counsel, that "At the core of the Court's definition is the notion that members of Council must not just be assembled in the same place, but must engage in a degree of ,discussion and activity that `materially` advances the decision-making process" WHEREAS the Township, through its legal counsel, further stated that "implicit in this definition is that there may indeed be some discussion or activity :among the assembled members of Council related to a municipal Issue, but that in itself does not mean that there has been a `m'eeti'ng'. The discussion must go beyond gust Identifying and acknowledging a particular issue. that Council must ultimately d'eri'de, Instead, Council must actually delve into the substantive (i.e. material) elements of the Issue" WHEREAS the Township, through its legal counsel, also provided the definition of material "to mean significant; important Law (of evidence or a fact) significant or relevant, especially to the extent of determining a cause or affecting a judgement" WHEREAS the Township, through .its legal counsel, further stated j that the Municipal Act 2001 does not make provision for the Ombudsman to broaden their investigation of meetings of council other than those under complaint; WHEREAS this rebuttal to the preliminary report was submitted by the Township's legal counsel to the Ombudsman on November 121h, 2013 with a request that the definition of the meeting be revisited; WHEREAS a significant number of municipalities in Ontario have appointed a investigator and are investigated by the definition of a meeting in the Municipal Act and in accordance with the decisions of the courts; WHEREAS those remaining municipalities such as the Township of Leeds and the Thousand Islands who has remained under the Ombudsman.jurisdiction are compelled to be subject to a different test due to the Ombudsman creation of this new "working definition" of what constitutes a meeting; WHEREAS the responsibility to ensure consistency of the intent of the law set down by legislature is a Provincial responsibility, it is the Province that needs to ensure consistent application particularly as it relates to the appointed office of its Ombudsman; THEREFORE BE IT RESOLVED that the Township of Leeds and the Thousand Islands is requesting that the Province review the decisions of its Ombudsman as it relates to all of the decisions where the Ombudsman has been applying his "working deftnition" of what constitutes a meeting and further, if there is a lack of clarity in the legislatures to the applicability or definition of what constitutes a meeting the legislation be reviewed and amended. BE IT RESOLVED that this resolution be forwarded directly to the Premier of Ontario and the Minister of Municipal Affairs and Housing for their response. BE IT FURTHER RESOLVED this resolution be circulated to all Ontario municipalities and AMO seeking their support. I would ask AMO to distribute to all Ontario Municipalities on our behalf seeking their support. Yours sincerely, Milena Avramovic, CAO DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMD),its subsidiary companies, officers,directors or agents. Pete'riboriong City o The following resolution; adopted by City Council at its meeting held on February 3, 2014 is forwarded for your information. That City Council approve the recommendations as outlined in Report PLHD14-001 dated January 27, 2014, of the Director of Planning and Development Services, as follows: a) That City Council endorse the FCM housing campaign and urge the Minister of Employment and Social Development to develop a.long-term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of$1.7 billion in social housing agreements and ensures a healthy stack of affordable rental.housing for Canadians; and b) That a copy of this resolution be.sent to the Minister of Employment.an. Social Development, to Ontario's Minister of Municipal Affairs and Housing Linda Jeffrey, to MPP Jeff Leal, to MP Dean Del Mastro, to the Federation of Canadian Municipalities, and to the Association of Municipalities of Ontario. Report PLHD14-00'1 is available on the City of Peterborough's website at the following link: hfp://eagenda.city.peterborough.on.ca/s rel2ub/view.aspx?cabinet=publ!shad_meetings &flleid=60050 - - DISCLAIMER;This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officars,directors or agents. Pellerhorouglb les a Natun . 14 Ministry of Energy Minist&re rye 1'Energie Office of the Bureau de Parliamentary Assistant I'adjointe parlementaire Hearst Block I`_diffce Hearst y.,,••°�. 900 Bay Street 900,rue Bay pntdrio Toronto ON M7A 2E1 Toronto ON M7A 2E1 " z' ! Tef:(416)325-4140 T61.•(416)325-4140 Fax:(416)325-0818 T616:(416)325-0818 +r� FEB 158 1014 MC-2044-484 His Worship Bernie Wiehle Mayor Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NOL 2CO Dear Mayor Wiehle: It was a pleasure meeting with you and your delegation at this year's combined conference of the Rural Ontario Municipal Association and the Ontario Good Roads Association (ROMA/OGRA). Minister Chiarelli was pleased to hear of our discussions and you can be assured that I gave him a full report of the meeting. I value our discussions and the productive exchange of ideas. Thank you for sharing your views. I appreciated the opportunity to learn first-hand about the energy issues of concern in your communities and assure you that we are committed to working with municipalities to ensure a clean, modern and reliable electricity system for all Ontarians. As you know, Ontario recently released its new long-term energy plan. Achieving Balance is the result of a comprehensive review of the province's energy plans for the future and reflects input from thousands of Ontarians. The new plan balances five principles that will guide future decisions: cost=effectiveness; reliability; clean energy; community engagement; and an emphasis on conservation and demand management. encourage you to learn more about Achieving Balance at www.ontario.ca/ener-gyplan. As we plan for Ontario's electricity needs for the next 20 years, conservation will be the first resource to be considered. With the current Conservation and Demand Management Framework set to wired down at the end of 2014, a new framework is being developed to ensure we invest in conservation first, where cost-effective, before building new generation infrastructure. ...lcont'd -2- The new plan also underscores our commitment to building a cleaner energy system in a way that respects communities. We have decided to end the procurement of large renewable energy projects through the Feed-in Tariff program. Instead, Minister Chiarelli.asked the Ontario Power Authority (OPA) to develop a new competitive procurement process for future large renewable energy projects, which will take into account local needs and considerations before contracts are offered. The competitive procurement model'will allow for the consideration of contract awards for cost-efficient and well-supported projects. The OPA has engaged with stakeholders, municipalities and Aboriginal communities to help inform the identification of appropriate locations and siting requirements for future renewable energy projects. You can learn more on the OPA website at www.powerauthority.on.ca/large-renewable7�prAi-zijrement. Another key feature of the new plan is a focus on community engagement in the development of energy plans and policy. In May 2013, the government asked the Independent Electricity System Operator (IESO) and the OPA to recommend a new integrated regional energy planning process that would improve how large infrastructure facilities are sited and would propose how to involve municipalities, Aboriginal communities and other stakeholders in developing regional energy plans. The IESO and the OPA published their report Engaging Local Communities in Ontario's Electricity Planning Continuum in August 2013 and the government has accepted'all 18 recommendations made in the report. These recommendations will improve municipal engagement and public consultation and ensure that large infrastructure is located in the right place from the start. You can view the report at http://www.powerauthority.on.cal stakeholder-engagement!stakeholder-consultation/onfari_o_-regional-energy-planning- review. The province, along with the IESO and the OPA, has already begun to implement some of the recommendations. To promote community energy planning, the government has launched the Municipal Energy Plan (MEP) program to help municipalities better understand their local energy needs and conservation opportunities, set goals and develop implementation plans. A MEP takes an integrated approach to energy planning by aligning energy, infrastructure and land use planning. MEN will help municipalities: • assess the community's energy use and greenhouse gas (GHG) emissions • identify opportunities to conserve, improve energy efficiency and reduce GHG emissions • consider the impact of future growth and options for local clean energy generation • support local economic development ..Jcont'd -3- The MEP program provides successful applicants with funding for 50 per cent of eligible costs, to a maximum of$90,000. I encourage you to consider applying to the MEP program to help manage energy in your community and reduce your energy costs. Applications for the second intake will be available at www.6nergy.gov.on.ca/en/municipal-energyl by March 21, 2014. Intake is ongoing and applications will be reviewed as they are received. If you have any questions, you'can send an email to MEP @ontario.ca. Thank you for participating in ROMAIOGRA 2014. Please accept my best wishes. Sincerely, Bob Delaney Parliamenta Assistant Enclosure c: Hon. Bob Chiarelli Jeff Yurek, MPP, Elgin—Middlesex—London Julie Cousins, Caucus Liaison, Minister's Office • r Achieving Balance: Easing Ontario's Electricity Price Pressures The government.has taken steps to mitigate electricity rate increases and help consumers manage costs while we modernize Ontario's energy system to provide clean and reliable power. Helping individuals and industry manage electricity costs • The Ontario Clean Energy Benefit provides a benefit equal to 10 per cent of the total cost on eligible electricity bills, including tax, on the first 3,000 kilowatt-hours of electricity consumed each month. • The Ontario Trillium Benefit offers tax credits for qualifying low-to moderate- income seniors, families and people living in the north. Through this benefit, the Ontario Energy and Property Tax Credit provides assistance with the sales tax on electricity and with property taxes, while the Northern Ontario Energy, Credit helps with home energy costs, which are often higher in the north due to more severe winters. • We have extended the Northern Industrial Electricity Rate program to 2016 to support continued growth and development in the northern resource and n7anufacturing sector. The $360-million program extension_provides electricity•price rebates of two cents per kilowatt-hour.to qualified large northern industrial consumers. This represents about a 25 per cent reduction in electricity prices and helps qualified facilities that commit to an.energy management plan. • The Industrial Electricity Incentive program assists in the management of electricity demand by encouraging increased industrial production. Eligible companies in the manufacturing and resource-extraction sectors can qualify for a reduced electricity rate for bringing new investment and employment opportunities to the province. The government will actively pursue opportunities to broaden this program, based on updated supply forecasts, to align with the power needs of industry looking to make investments in Ontario. We will seek to open a new program intake window in 2014. • The Industrial Conservation Initiative helps the province's largest consumers reduce their electricity consumption during peak periods, lower their costs and increase competitiveness. Charging the Global Adjustment based on peak demand is a form of demand response that provides an incentive to shift consumption away from peak periods, thereby Improving reliability and lowering system costs. About 200 of Ontario's largest energy consumers are part of this initiative, and they can expect to pay$3 million less than the previous forecast in the near term (2013 to 2017) and $11 million less over the life of the plan (2013 to 2030). • The Industrial Accelerator Program is run by the Ontario Power Authority-and .helps transmission-connected electricity users fast-track capital investment in major energy efficiency projects. The program provides financial incentives to encourage investment in innovative process changes and equipment retrofits so that the rate of return is competitive with other capital projects. In exchange, participants commit under contract to deliver specific conservation savings within a set period of time and to maintain them over the expected life of the project. ...lover • The saveONenergy conservation programs for homes and businesses, offered by local distribution companies, provide energy-saving measures and incentives to help consumers manage their electricity use. We will renew the funding commitment to conservation programs through a new six-year conservation and demand management framework, beginning in 2015. In partnership with local distribution companies and energy agencies, the government will also enhance small business marketing efforts and conservation program design to help small businesses manage their energy use. Mitigating electricity rate increases • The province, in collaboration with the Korean Consortium, revised provisions of the Green Energy Investment Agreement. The revised agreement reduces contract costs by$3.7 billion, assures continued clean energy investment, protects existing job commitments and extends further job creation to 2016. • -We have achieved a significant reduction in the purchase price of renewable electricity in new Feed-in Tariff contracts. The lower prices reflect the reduction of domestic content requirements and in technology prices,,saving $1.9 billion. • The government has directed the Ontario Power Authority to negotiate new contracts with the province's thermal non-utility electricity generators (legacy contracts dating to the 1980s and 1990s) as they expire, only if the new:contracts result in cost and rellability benefits for electricity consumers. • Over the past three years, Hydro One and Ontario Power Generation have achieved efficiency savings of approximately $500 million. These are driven by transformative initiatives that are tailored to the needs and realities of each organization. For example, Ontario Power Generation has increased productivity by centralizing and streamlining corporate and support functions, and Hydro One has improved the efficiency of its operations through investments in intelligence tools designed to augment the availability and performance of its key assets. • Since distribution costs play an important part in consumers' electricity bills, the government expects that local distribution companies will pursue innovative partnerships and transformative initiatives to drive efficiencies that will result in ratepayer savings. • The Independent Electricity System Operator has brought in new rules to allow transmission-connected wind generation to be dispatched when the system does not require it. This enables wind generators to participate as most other generators do and could save ratepayers up to $200 million per year. In addition, related Ontario Power Authority contract amendments could save ratepayers up to $65 million over the next five years. • Due to lower forecast demand growth, the government recently announced that the construction of two new nuclear units at the Darlington site will be deferred. This represents.up to $15 billion in capital investments that are not currently required. • Ontario ceased coal-fired generation at the Lambton and Nanticoke plants one year earlier than planned, saving ratepayers $95 million in reduced maintenance and project costs. 450 Sunset Drive, Suite 228, St. Thomas, ON N5R 5V1 ��°�~ F�D�I�q��0 Tel: 519-633-0114 Fax: 519-633-6082 Fnssldent Fons Vandenbroek " fonsheathLQhatmall1,,com - 5ecretary-Administretor Roberta Glltaml P o�ceCdlelalnfarmers.ca 4 A�RICUL's�+� March 4, 2034 Municipality of West Elgin 22413 Hoskins Line P. O. Box 490 Rodney, ON NOL 2C0 Dear Mayor Wiehle: The subject of land use has been brought to the attention of the Elgin Federation of Agriculture (EFA) Board of Directors at various times by our Elgin OFA members. As information regarding changes of land use is not shared by the Municipalities in Elgin or County of Elgin,the Directors do not have the background information needed to answer the questions and cannot suggest avenues which may be helpful to find those answers. The Elgin Federation of Agriculture is requesting a notification of Land Use Changes pertaining to consents,zoning and official plan amendments as it affects farm land, be sent to our office when your Municipality has changes even if those changes do not go on to Land Division. The EFA has researched this policy with other County Federations and has found that Chatham- Kent, Oxford, Wellington, Strathroy, Sarnia, automatically send notification to their respective Federations of Agriculture. In some Counties, such as Oxford, the local Federation is given the opportunity to review and comment on proposed land use changes. The EFA Board realizes it has no authority in the decisions of land use, but could assist our members if we were given "a heads up" before the issue is brought to Land Division for the County of Elgin. To help reduce the cost to Municipalities and for convenience, the EFA suggest the notifications be email to: office ei infarmers.ca Thank you for considering our request, Sincerely, Fans Vandenbroek President Elgin Federation of Agriculture fv:rag Farmers Working for Farmers on""'o Randy Pettapiece, MPP Perth-Wellington /Pq ^j Queen's Park ±` Toronto, Ontario March 5, 2014 Norma Bryant Clerk Municipality of West Elgin 22413 Hoskins line PO Box 490 Rodney,ON NOL 2C0 Dear Ms. Bryant: Re: Resolution on joint and Several Liability On February 27, my private member's resolution on joint and several liability was debated in the Ontario legislature. I am pleased that the resolution received all party support, and every MPP who participated in the debate spoke in favour of it. I want to sincerely thank the council of the Municipality of West Elgin for its support of my resolution. Prior to the debate; 187 municipalities submitted written resolutions of support. I am grateful for all of the feedback that I received. It is now up to the government to take the feedback they have received and take action by bringing forward a plan that is fair to all concerned. Again, I would like to thank the Municipality of West Elgin for its support in this endeavour. Sincerely, Randy ettapiece, MPP Perth-Wellington Enclosure Constituency Office•55 Lorne Avenue East•Stratford,Ontario N5A 6S4•Tel.(519)272-0660•Toll-free:1-800-461-9701 • Fax(519)272-1064 E-mail;randy.pettapiececo @pc.ola.org `, RANDY MPP FOR IMMEDIATE RELEASE February 27, 2014 MPPs support Pettapiece motion on municipal liability insurance (Queen's Park) —MPPs today supported a motion calling on the government to reform joint and several liability insurance. Perth-Wellington MPP Randy Pettapiece introduced the motion to protect municipalities facing dramatically higher premiums. "Taxpayers and their municipalities can't afford premiums that keep growing with no end in sight," said Pettapiece after the debate. "I'm very pleased that MPPs from all parties agreed by supporting my motion." MPPs supported the motion overwhelmingly, with every speaker supporting it. The motion called on the g ovenment to protect taxpayers from higher property taxes by implementing a comprehensive, long-term solution to reform joint and several liability insurance by June 2014. Pettapiece received 187 resolutions supporting his initiative from municipalities across Ontario. "Municipal leaders from our area and across the province have spoken," he said. "I'm pleased that the legislature seems to be listening." An AMO survey found that municipal insurance premiums have risen 22 percent over the last five years. In Perth-Wellington, supporters of Pettapiece's motion included the County of Perth; the City of Stratford; the Town of St. Marys; the townships of Mapleton,Wellington North, and Perth South; the Town of Minto; and the municipalities of North Perth and West Perth. Other supporters included the Association of Municipalities of Ontario (AMO) and the Insurance Bureau of Canada. "The ball is in the Liberals' court," said Pettapiece. "We recognize it's a complex issue, but it's now up to the government to take the feedback they have already received from municipalities and the legal community, and come up with a plan that is fair to all concerned. "We need them to do it now, before municipalities have no choice but to pass on further increases to taxpayers," he added, noting that it needs to happen in the current legislative session. Steven Del Duca, the Liberal MPP for Vaughan, commended Pettapiece on the non-partisan tone of his motion. Wellington-Halton Hills MPP Ted Arnott also praised Pettapiece's actions, calling him persistent and trusted by his constituents. - 30 - Attached: Pettapiece resolution background information Video of Debate: htt :/1 etta iece.ca/? =2467 Randy Pettapiece, MPP 1 519-272-06601 www.pettapiece.ca