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March 27, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 27, 2014 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA MINUTES (Al —A18) *March 13, 2014 Council *March 13, 2014 Public Meeting —Zoning Amendment (Bandeen) *March 13, 2014 Public Meeting —Zoning Amendment (Sacher) *March 13, 2014 Public Meeting —Zoning Amendment (Sacher) *March 18, 2014 Special Council -- Budget *March 20, 2014 Special Council - Budget BUSINESS ARISING FROM MINUTES DELEGATIONS PLANNING: (131-132) 1.* Report re: Proposed Severance - Lot 8, Concession 7 (Barfext/VAndenDries) 2.* Report re: New Comprehensive Zoning By-law— Outstanding Issues REPORTS: (C1-C10) 1. ROADS 2. RECREATION March 27, 2014..........Page 2 3. WATER DISTRIBUTION SYSTEM ay *Monthly Report b) *Inspection Report— conducted on February 4, 2014 c) *2013 Summary Report 4. WASTEWATER a) *Rodney Wastewater Treatment Plant Annual Report 2013 b) *West Lorne Wastewater Treatment Plant Annual Report 2013 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) *Report re: Port Glasgow Trailer Park—Septic System Design 10. ACCOUNTS CORRESPONDENCE: (D1-D9) 1.* Middlesex Hospital Alliance —Vehicle Lease and Services Agreement; 2.* Tiny Tots Co-Operative Nursery School — road closure - May 24th, 2014; 3.* Katelyn Doan & Josh Violette - wedding Port Glasgow beach; 4.* Elgin County Plowmen's Association — request for a grant; 5.* West Lorne Heritage Homes — permission for sign for Elgin Audiology; RECOMMENDED TO ACCEPT & FILE: 6. AMO • Watch file—March 20, 2014; • AMO — Calls to re-think on Bill 69-The Prompt Payment Act; • AMO — OPP Communities Update 4; • OPP Policed Communities: Update 5; • New Accountability and Transparency Act for Broader Public Sector March 27, 2014..........Page 3 7 Lincoln M. Alexander Award - nomination; 8. Investigation Enforcement Director's Council — Open Invitation; 9. Libro Credit Union — Community Builder Grant Program — Open House; BY-LAWS: By-law No. 2014-19 Authorize agreement with Four Counties Health Services (extension of bus lease) MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS: (G1) 1. Closed session: Litigation or potential litigation and Personal matters about an identifiable individual *Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS April 10, 2014 Council, 9:30 a.m. 1:30 p.m. — Public Meeting — 2014 Budget April 17, 2014 Tri-County Management Committee Special Meeting, 7:00 p.m. April 24, 2014 Council, 9:30 a.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 13, 2014 PRESENT Mayor Bernie While, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 13,2014 as printed and circulated DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: February 27,2014 Council February 27, 2014 Public Meeting—Zoning Amendment (Lakewood Trailer Estates) DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. Council recessed to hold three public meetings for zoning amendments and resumed their meeting thereafter. 2:00 .m.—Glenn DeGraw, Beattie Haven Retirement Communitv Also in attendance: John Johnston, Karen Hodgson, Rodney Fire Chief Mr. DeGraw presented a request for a grant in the amount of$45,000 to replace the boiler system. He provided a summary of area providers for senior care and noted that Beattie Haven is the only private home that provides full care. The March 13,2014 .....Page 2 of 9 question was asked if this project could be funded over two years? Matter referred to budget. REPORTS 1. ROADS a)Monthly Repo RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that the February 2014 Roads Report be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a Monthly Repo RES. NO.4 Moved by Miller Seconded by Leatham RESOLVED that the Recreation Report dated March 13, 2014 be received. DISPOSITION: Carried Report--2013 Rodney Fire Responses RES, NO. 5 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Rodney Fire Chief re: 2013 Rodney Fire Responses be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING a) Monthly Report RES. NO. 6 Moved by Miller Seconded by Bodnar RESOLVED that the Building Report for February 2014 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 7 Moved by Leatham Seconded by Miller RESOLVED that the By-law Enforcement Report for February 2014 be received. DISPOSITION: Carried 7. DRAINS March 13,2014 .....Page 3 of 9 8, WEST ELGIN PRIMARY SYSTEM a}_Report—Iona Interconnection-Direction to Tri County Management Committee RES. NO. 8 Moved by Miller Seconded by Leatham RESOLVED that the report from the Administrator/Treasurer re: Iona Interconnection be received; AND accept the proposal of requiring a minimum water requirement from all members of the Tri-County Water System; AND the minimum be referred to Tri County Management Committee for discussion. DISPOSITION: Carried 9.ADMINISTRATION a) Report—Port Glasgow Pier Extension RES. NO. 9 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Clerk re: Port Glasgow Pier Extension be received; AND the necessary by-law be brought forward. DISPOSITION: Carried b Report—Port Glasgow Trailer Park Sewage System RES. NO. 10 Moved by Miller Seconded by Leatham RESOLVED that the report from the Administrator Treasurer re: Port Glasgow Trailer Park Sewage System be received. DISPOSITION: Carried 10. PLANNING a) Report—Amendment to Zoning By-law--Brad &Susan Bandeen RES. NO. 11 Moved by Aldred Seconded by Bodnar RESOLVED that the report from Monteith Brown re: Amendment to Zoning By-law—Brad and Susan Bandeen be received. DISPOSITION: Carried b) Report—Amendment to Zoning By-law—August and Marianne Sacher(20966 Thomson Line) RES. NO. 12 Moved by Miller Seconded by Leatham RESOLVED that the report from Monteith Brown re: Amendment to Zoning By-law—20966 Thomson Line(Sacher) be received. DISPOSITION: Carried f � March 13, 2014 .....Page 4 of 9 c Report—Amendment to Zoning By-law—August and Marianne Sacher 20279 Thomson Line) RES. NO, 13 Moved by Leatham Seconded by Miller RESOLVED that the report from Monteith Brown re: Amendment to Zoning By-law—20279 Thomson Line(Sacher)be received. DISPOSITION: Carried d Report--Update on Seaside Develol2ment RES. NO. 14 Moved by Aldred Seconded by Leatham RESOLVED that the report from the Clerk re: Update on Seaside Development Proposals be received. DISPOSITION: Carried 11.ACCOUNTS RES. NO. 15 Moved by Miller Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3 amounting to$375,880.38 in settlement of General, Road,Water, and Arena Accounts (including cheques#16280-16385) DISPOSITION: Carried CORRESPONDENCE: 1. AMO—Prompt Payment Act, 2013—request for support RES. NO. 16 Moved by Bodnar Seconded by Leatham RESOLVED that Council supports the sending of a letter to the Province requesting an amendment to Bill 69. DISPOSITION: Carried 2. Elgin County—2013 Library Usage and Statistics Report RES. NO. 17 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the County of Elgin re: 2013 Library Usage and Statistics be received. DISPOSITION: Carried 3. Elgin County-Land Division Committee—Future Considerations RES. NO. 18 Moved by Miller Seconded by Leatham RESOLVED that the report from the County of Elgin re: Land Division Committee—Future Considerations be received; AND Council recommends the status quo. DISPOSITION: Carried 4. Town of Kearney—resolution regarding Ontario Provincial Police billing March 13, 2014 .....Page 5 of 9 5. Optimist Club of West Lorne—request to municipality to partner for new pavilion in Miller Park RES. NO. 19 Moved by Miller Seconded by Leatham RESOLVED that Council supports the Optimist Club of West Lorne to construct a pavilion in Miller Park AND further that this project be referred to budget considerations. DISPOSITION: Carried 6. Elgin County OPP 2093 Year End Report 7. Niagara Region—request for support of a resolution against Ontario Hydro rate increases RES. NO.20 Moved by Miller Seconded by Leatham RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by Niagara Region regarding hydro rate increases. DISPOSITION: Carried 8 Ministry of Agriculture&Food—Small, Rural and Northern Municipal Infrastructure Fund—Capital Program 9. Ministry of Community Safety&Correctional Services—Office of the Fire Marshal&Emergency Management—Annual Review 10 Town of Aurora—resolution regarding Introduction of Municipal Recall Election Legislation RES. NO. 21 Moved by Bodnar Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin is in support of a resolution put forth by the Town of Aurora regarding recall legislation for municipally-elected officials. DISPOSITION: Carried 11. Elgin County Land Division Committee—Consent Application (Agnes Simon#E14114) RES. NO.22 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E14114 applied for by Agnes Simon. In accordance with Section 10.4.2 of the Municipality of West Elgin Official Plan, Council supports application E14114 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Two copies of the registered reference plan,together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 4. Taxes to be paid in full March 13,2014 .....Page 6 of 9 RES. NO. 22 cont'd AND FURTHER the Elgin County Land Division Committee be requested to include the following condition to which the LDC would certify is satisfied; • That the lands being conveyed are merged in the same name and title as the lands to which they are being added; • That Section 50(3)of the Planning Act, R.S.O., 9990, as amended, shall apply to any future transactions or conveyances on the subject lands. DISPOSITION: Carried 12. Elgin County Land Division Committee-Consent Application (Steve& Agnes Simon#E15/14) RES. NO.23 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application E15/14 applied for by Steve and Agnes Simon. In accordance with Section 10.4.2 of the Municipality of West Elgin Official Plan, Council supports application E15114 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Two copies of the registered reference plan,together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 4. Taxes to be paid in full AND FURTHER the Elgin County Land Division Committee be requested to include the following condition to which the LDC would certify is satisfied; • That the lands being conveyed are merged in the same name and title as the lands to which they are being added; • That Section 50(3)of the Planning Act, R.S.0., 9990, as amended, shall apply to any future transactions or conveyances on the subject lands. DISPOSITION: Carried 13. AMO Communications—Legislature Supports Motion on Municipal Liability Reform—More Municipal Action Needed RES. NO. 24 Moved by Miller Seconded by Leatham RESOLVED that Council supports the sending of a letter to the Province supporting the combined model proposed for municipal liability reform. DISPOSITION: Carried 14. Ministry of Agriculture& Food-Updating the Schedule of Noxious Weeds 15. Town of Petrolia—support of a resolution requesting Action on Bill 69 16. Township of Leeds and the Thousand Islands—request support of a resolution regarding decisions made by the Ombudsman A-1 March 13, 2014 .....Page 7 of 9 17. City of Peterborough-request for support of a resolution regarding long term plans for housing 18. Ministry of Energy—funding for energy costs 19. Elgin Federation of Agriculture—request for notification of land use changes 20. Randy Pettapiece, MPP—resolution on joint and several liability 21. AMO • AMO--2014 Provincial Policy Statement Released at ROMA/OGRA • Watch file—February 27, 2014 • Watch file—March 6, 2014 • AMO—Wynn Government Embraces Provincial Oversight of Municipal Government 22. West Elgin Community Policing Committee—Minutes—December 11, 2013&January, 2014 23. Ministry of Municipal Affairs&Housing—Provincial Policy Statement, 2014 24. Thames Valley District School Board—2013 Director's Annual Report 25. Communities in Bloom--Communities in Bloom award 26. Lower Thames Valley Conservation Authority—Annual Meeting Minutes— February 20,2014. RES. NO. 25 Moved by Leatham Seconded by Miller RESOLVED that the above correspondence items numbered 4, 6, 8, 9, 14-26 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No.2014-13—Hosting Agreement RES. NO.26 Moved by Miler Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an Hosting Agreement between the Municipality of West Elgin and Walpole Island First Nations and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO. 27 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an Hosting Agreement between the Municipality of West Elgin and Walpole Island First Nations be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-13--Hosting Agreement -Walpole Island First Nations DISPOSITION: Carried Ai March 13, 2014 .....Page 8 of 9 2. By-law No. 2014-14–Agreement–Planning Services RES. NO. 28 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Municipality of DuttonlDunwich and the Township of Southwold and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 29 Moved by Leatham Seconded by Miller RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and the Municipality of DuttonlDunwich and the Township of Southwold be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-14–Agreement -Planning Services DISPOSITION: Carried MINUTES OTHER BUSINESS 1. Beattie Haven Retirement Community-reouest to waive fees RES. NO. 30 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on May 10, 2014 from 12:00(noon)to 10:00 p.m. for the Beattie Haven fundraising event. DISPOSITION: Carried 2. Council Announcements • Question from Rodney Firefighters–does West Elgin provide life insurance • Presentation at Chamber meeting by Seaside Developments, planning a trip to Black Dog on April 27th • Chamber President again asked to come to Council • Deputy Mayor Bodnar and Councillor Leatham attended Cultural Heritage Workshop • Issues will be coming forward from Arena Board • Future requirement for natural heritage study at time of 5 year Official Plan review;should we partner with the County? CLOSED SESSION RES. NO. 31 Moved by Leatham Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.2392)(b) II IAy March 13,2014 .....Page 9 of 9 RES. NO. 31 cont'd • Litigation or potential litigation (M.A.s.239(2)(e) DISPOSITION: Carried RES. NO.32 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried RISE AND REPORT Mayor reported that direction has been given to staff. CONFIRMING BY-LAW RES. NO.33 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 13th,2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.34 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on March 13th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014- 18- Confirming By-law March 13 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.35 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 3:40 p.m.to meet again for a Special Budget meeting on March 18, 2014. DISPOSITION: Carried These minutes were adopted on the 27th day of March,2014 Mayor Clerk i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MARCH 13,2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Cleric SUBJECT: REZONING—PART LOT A,CONCESSION 8(BANDEEN) Also in attendance: Brad &Sue Bandeen The Mayor called the meeting to order at 1:30 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection and advised that a small portion of the subject property is located in an area with a Highly Vulnerable Aquifer as identified in the Source Water Protection Plan. The proposed amendment would change the zoning of lands lying on the east side of McPherson Road north of Pioneer Line, being part of Lot A, Concession Vlll,from the Agricultural(Al)Zone to the Special Agricultural (A2)Zone and to a'site-specific' Agricultural(A1-#)Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 88113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural(A2) comprise an area of 8,330 square metres(2.1 acres), a frontage of 86.9 metres(285 ft)and a depth of 108.8 metres(357 ft). The parcel is occupied by a single unit dwelling, detached garage and shed. No change in use is proposed.The lot would.satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements (4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone.All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific'Agricultural(Al 4)comprise an area of 20.4 hectares(50.4 ac), a frontage of 314 metres(1,030 ft)on Pioneer Line and a depth and flankage of 588.6 metres(1,931 ft)on McPherson Road.The parcel is without buildings or structures and has been cleared for agricultural purposes. No change in use is proposed.The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively)of the Al zone. The'site-specific' (i.e.A14)zoning would prohibit a dwelling on the lands as required by the Provincial Policy Statement and the Municipality of West Elgin Official Plan. March 13114...Pg 2 of 2 The subject lands are designated 'Agricultural' in the County of Elgin Official Plan and are designated 'Agricultural'in Municipality of West Elgin Official Plan. The proposed amendment is considered to be in conformity with both official plans. SUBJECT: ADJOURNMENT RES. N0. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot A, Concession 8(Bandeen)be adjourned. DISPOSITION: Carried These minutes were adopted on this 271h day of March,2014. MAYOR CLERK j t I MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MARCH 13,2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Cleric SUBJECT: REZONING—PART LOT 1, CONCESSION 10(SACHER) Also in attendance: August Sacher, John Johnston The Mayor called the meeting to order at 1:35 p.m.The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection; however permits will be required for works adjacent to the Kraus Drain and Lupsor Drain. The proposed amendment would change the zoning of the lands lying on the north side of Thompson Line east of Blacks Road, being part of Lot 1, Concession X,from the Agricultural(Al)Zone to the Special Agricultural(A2)Zone and to a 'site-specific' Agricultural(A1-#)Zone. The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 41113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2)comprise an area of 7,150 square metres(1.8 acres), a frontage of 65 metres (213 ft)and a depth of 110 metres (361 ft).The parcel is occupied by a single unit dwelling(erected circa 1960), a drive shed,wood shed, detached garage and a barn (the latter of which is to be removed). No change in use is proposed.The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements(4,000 sq m, 1.0 ha and 50 m respectively) of the A2 zone.All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific'Agricultural (A1-#)comprise an area of 39.7 hectares(98.2 ac), a frontage of 565 metres(1,854 ft) and a depth and flankage on Blacks Road of 630 metres(2,067 ft).The parcel is devoid of buildings or structures and has been cleared for agricultural purposes with the exception of a woodlot in the northerly portion of the parcel. No change in use is proposed.The lot would satisfy the minimum lot area and lot frontage requirements(19 ha and 150 m respectively)of the March 13114...Pg 2 of 2 Al zone.The'site-specific' (i.e.A1-#)zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. The subject lands are designated 'Agricultural' in the County of Elgin Official Plan and are designated 'Agricultural' in Municipality of West Elgin Official Plan. The proposed amendment is considered to be in conformity with both official plans. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leathern Seconded by Miller RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 1, Concession 10(Sather) be adjourned. DISPOSITION: Carried These minutes were adopted on this 27th day of March, 2014, MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MARCH 13, 2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk SUBJECT: REZONING—PART LOT B, CONCESSION 11 (SACHER) Also in attendance: August Sacher,John Johnston The Mayor called the meeting to order at 1:40 p.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objection; however permits will be required for works adjacent to the Wright Drain. The proposed amendment would change the zoning of the lands lying on the south side of Thompson Line east of McPherson Road, being part of Lot B, Concession XI, from the Agricultural(Al)Zone to the Special Agricultural(A2)Zone and to a 'site-specific' Agricultural (A14)Zone.The amendment would also fulfill a condition imposed by the County of Elgin Land Division Committee in granting Application for Consent E 40113 to dispose the surplus farm dwelling situated on the lands. The lands proposed to be rezoned Special Agricultural (A2)comprise an area of 4,840 square metres(1.2 acres),a frontage of 55 metres (180 ft)and a depth of 88 metres (289 ft).The parcel is occupied by a single unit dwelling (erected circa 1930)and a shed. No change in use is proposed. The lot would satisfy the minimum lot area, maximum lot area and minimum lot frontage requirements(4,000 sq m, 1.0 ha and 50 m respectively)of the A2 zone.All other requirements are capable of being satisfied. Permitted uses of the A2 zone include a single unit detached dwelling, bed and breakfast establishment, agricultural use as an accessory use, and an accessory use. The lands proposed to be rezoned 'site-specific'Agricultural(A14)comprise an area of 39.9 hectares(98.5 ac), a frontage of 580 metres(1,903 ft)and a depth of 660 metres (2,165 ft).The parcel is occupied by an older barn(to be removed)and has been cleared for agricultural purposes. No change in use is proposed.The lot would satisfy the minimum lot area and lot frontage requirements (19 ha and 150 m respectively)of the Al zone.The'site-specific' (i.e.Al-#)zoning would prohibit a dwelling on the lands as stipulated by the PPS and the Municipality of West Elgin Official Plan. A- )s March 13114...Pg 2 of 2 The subject lands are designated 'Agricultural' in the County of Elgin Official Plan and are designated 'Agricultural' in Municipality of West Elgin Official Plan.The proposed amendment is considered to be in conformity with both official plans. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Miller RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot B, Concession 11 (Sacher) be adjourned. DISPOSITION: Carried These minutes were adopted on this 271h day of March, 2014. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING MARCH 18, 2014 MEMBERS PRESENT: Mayor Bernie Wiehie, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Janet Johnston Deputy Treasurer Lee Gosnell Roads Superintendent Jeff Slater Parks and Recreation Superintendent Spencer Pray Financial Assistant This session was called for the purpose of the 2014 Budget for the Municipality of West Elgin. The meeting was called to order by Mayor Bernie Wiehle at 9:30 a.m. SUBJECT: DRAFT 2014 BUDGET The Proposed Draft Budget was introduced by the Administrator/Treasurer projecting a 2.9%overall levy increase for the municipality's property tax levy. Council reviewed the following: • report from the Administratorfrreasurer dated March 18, 2014 • 2014 Reserves Transfer In and Out and Projected balance • Proposed Capital Projects for 2014. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that this Special Budget Session shall adjourn at 2:20 p.m.to meet again at 9:00 a.m. on March 20, 2014. DISPOSITION: Carried These minutes were adopted on the 27th day of March, 2014. MAYOR DEPUTY CLERK i kl� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING MARCH 20, 2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administratorlrreasurer Janet Johnston Deputy Treasurer Lee Gosnell Roads Superintendent Jeff Slater Parks and Recreation Superintendent Spencer Pray Financial Assistant This session was called for the purpose of reviewing proposed department budgets for the 2014 Budget for the Municipality of West Elgin. The meeting was called to order by the Mayor at 9:02 a.m. SUBJECT: DRAFT 2014 BUDGET Council discussed the following proposed department budgets: Other Revenue, Administration, Buildings, Library, Cemeteries, Service Ontario, Fire, Policing Services, Building&Plumbing, Emergency Planning, Bylaw Enforcement,Animal Control, Conservation Authority, Four Counties Transit, Municipal Roads, County Roads, Sidewalks&Streetlights, Sewage Treatment, Garbage Collection, Landfill& Recycling, Water Revenue,Water Expenses,Arena, Parks&Recreation, Port Glasgow Trailer Park, Drainage, Planning and Zoning, and Economic Development. The Capital Budget, Budget Summary, 2012 Actual Reserves, 2013 Budget Reserves, 2013 Actual Reserves, and 2014 Budget Reserves were reviewed on Tuesday March 18,2014. The 2014 Budget Reserves and Actual 2013 Reserves were re-reviewed in the morning session of the proposed Draft on Thursday March 20, 2014. The Tri-County Water Budget will be reviewed at the next Tri-County Management Committee meeting. Changes made to the proposed budget based on the Tuesday March 18,2014, Thursday March 20, 2014 sessions will be reflected and reintroduced by administration to council at the April 10, 2014 council meeting. March 20/14...Pg 2 of 2 SUBJECT: ADJOURNMENT RES. NO. 9 Moved by Bodnar Seconded by Aldred RESOLVED that this Special Meeting of Council shall adjourn at 2:38 p.m. to meet again on March 27, 2094. DISPOSITION: Carried These minutes were adopted on the 271h day of March,2094. MAYOR DEPUTY CLERK 610 Princess Avenue London, ON N613 2139 Tel: (519)686-1300 Fax: (519)681-1690 omoi'i h*,B,r-o 111''n E-Mail: mb c mb c.ca r3larininc cnsxciEtants Web: www.mbpc.ca PLANNING REPORT- PRE APPLICATION: Municipality of West Elgin Proposed Severance:Allan Barfett &Shayne VandenDries, Part of Lot 8, Con VII March 24,2014 1p o Allan Barfett&Shayne VandenDries Part Lot 8, Concession VII To dispose a surplus farm dwelling Area& Dimensions: 4,508 sq m (1.1 ac) 92 m (302 ft) 49 m (161 ft) • single unit detached dwelling (circa early 1970's) Existing Buildings: storage building (Quonset-style construction) • existing on-site water supply(well) Other: • existing on-site sanitary waste disposal system • existing entrance to Downie Line Area & Dimensions: 19.5 hectares (48.3 ac) 160 m (525 ft)L 669 m (2,195 ft) Existing Buildings: several older storage buildings have been recently removed • lands primarily cleared and are in agricultural use Other: . new farm entrance to Downie Line required • no change in use proposed • an existing residential lot to the east and abutting the proposed conveyed parcel severed from the farm by a previous owner k�PLANNING:ANALYSIS., J. d Planning Act ✓ . all relevant criteria capable of being satisfied [Section 51(24)]. • proposed severance consistent with Section 2.3.4.1.c) PPS 2005 V • farm consolidation has occurred • restrictive zoning to be applied to lands being retained Page 1 of 3 i Planning Report-Pre-Application: Municipality of West Elgin Proposed Severance:Allan Barfett&Shayne VandenDries 24 March 2014 Desianation: • 'Agricultural Area' • proposed severance satisfies Section E1.2.3.4 County Official Plan . restrictive zoning to be applied to lands being Policies: retained to prohibit future dwelling conformity capable of being maintained. Designation: . 'Agricultural' West Elgin Official • criteria of Section 6.2.10 capable of being Plan Policies: satisfied • conformity capable of being maintained. • conveyed lands require a re-zoning to Special Agricultural (A2). All requirements capable of being satisfied Zoning By-law . retained lands require a re-zoning to 'site-specific' Agricultural (A14) for the purposes of restricting a single unit dwelling. All requirements capable of being satisfied (Section 5) • Mr. Barfett and Mr, VandenDries are, based on the information provided, bona fide farm operators who jointly own four farms and own additional farms individually Other • loss of productive agricultural land not at issue. e r • s That the proposed consent by Allan Barfett & Shayne VandenDries be supported subject to the following conditions and the Elgin Land Division Committee advised accordingly. s o s That the requirements of the Municipality, if any, are satisfied with respect to the existing on-site sanitary waste disposal system serving the dwelling on the lands being conveyed That the location and design of an entrance to Downie Line for the lands being retained is designed and constructed to the satisfaction of the Municipality; Page 2 of 3 Planning Report- Pre-Application: Municipality of West Elgin Proposed Severance:Allan Barfett&Shayne VandenDries 24 March 2014 That the lands being conveyed be re-zoned to Special Agricultural (A2) to permit their size and use for residential and limited agricultural purposes iv. That the lands being retained be re-zoned 'site-specific'Agricultural (A1-#)to prohibit the erection of a dwelling thereon in the future a i. Consistency with the Provincial Policy Statement would be maintained. ii. Conformity with the County of Elgin Official Plan would be maintained. iii. Conformity with the West Elgin Official Plan would be maintained. iv. The requirements of the Zoning By-law are capable of being satisfied. V. The matters set out in the Plannina Act would be satisfied. (original signed by) Ted L. Halwa, MCI P, RPP. Page 3 of 3 APPLICATION FOR CONSENT Allan Baden&Shayile Vanden Dries Mu[nlcip [ty of l'sIt Laf . , Concession .. WEST ELGIN. Municipali.{y af►/11est Elgi'h FIGURIw i ZOMN.0 Al AGRICULTURAL 'R8. R,WRAL.°F ,E;81 1=NTtAt DOW IE L I 1ww III W&W ft rt. (jU3B„ Revea' .DETAIL 6 0 40 80, C K S IDN II ( E N DI F Iti) A: Af Q A �s V" LANDS TO BE CONI/EYEq SEVERED LANDS FROM A PREVIOUS OWNER LANDS TO BE RETAINED Metres Marita[th+Brown glanninfl cp69,LAwrw 0 50. 100 150 200 i jy_R�CIr oZ7 ! a-�::nrrsi MUNICIPALITY OF WE T ELGIN APPLICATION FOR PROPOSED SEVERANCES T PLEASE COMPL91E THE FOLLOWING: 1. PROPERTY OWNER: NAME: f aln fe 1qo.,4 v►.c, v&K deb Dr;o 31 3y Wei l Lip 33).ra� 5�.u� a &, h� ADDRESS: We-1jur-eA0WA ON /VbL amo I na, 0f1 Nn f. 1PD PHONE: 519 X17 5-113 5719 6$IJ 57 !UW J/y q 2. LOT I-v -9 CONCESSION-7 ACREACE OF TOTAL-PARCEL: !p 3 2 ac 3. PARCEL TO BE SEVERED: 1 9 M go. ACREAGE A "IS"! f/ca FRONTAGE Xi" DEPTH ggAq .4. ACREAGE TO BE RETAINED: I LI_ticI 10 4 ac- 5. REASONS FOR SEVERING AN AGRICULTURAL PARCEL-SURPLUS DWELLING ONLY IS THE DWELLING SURPLUS TO THE NEEDS OF THE FARM? YES NO WHEN WAS DWELLING CONSTRUCTED? 0 - 7 0`5 (YEAR) IS THE DWELLING STRUCTURALLY SOUND&SUITABLE OR POTENTIALLY SUITABLE, FOR HUMAN OCCUPANCY? YES,✓ NO WHERE IS YOUR PRINCIPLE RESIDENCE? ., "Al - ,f A&L MUNICIPALITY DtA. fit+ ;eA B. REASONS FOR SEVERING A PARCEL FOR OTHER THAN FOR SURPLUS DWELLINGS? 7. OTHER COMMENTS: DATE P4L 04 SIGNATURE 4=!k/C12 NOTE: There is no charge for the first time Council reviews a proposed severance application. The fee for additional reviews and re-submissions by Council is$100.00 per instance. If you wish to attend the council meeting, please contact the Clerk. Proposed severance applications are reviewed by Council at their meeting held on the 4h Thursday of each month. Please submit this application to the Clerk by the 2nd Wednesday of the month for inclusion in the agenda. rip Lot 43ric- J 4-Ltre, 5 9elc f 309 I-I'zz I Ile \END 5 ii J ar m fp Ic 1 1 i W � f w � kA s 3 Is l 610 Princess Avenue ]v� , London, ON N613 2139 Tel: (519)686-1300 Fax: (519)681-1690 Mo lleiith+ r i E-Mail: mbpc@,rnboc.ca 'h pi r � :�or�s r.tai-tiA Web: www.mbpc.ca 25 March 2014 MEMORANDUM #13-0060 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa SUBJ: New Comprehensive Zoning By-law— Outstanding Issues - Municipality of West Elgin — meeting of 27 March 2014 In order to complete the revisions to the draft Zoning By-law and proceeding to the public input and agency review phase, we are seeking confirmation and, in some instances, direction from Council on various matters Le: 1. Definition of Agriculture Agricultural Uses (PPS 2014) means the growing of crops, including nursery, biomass, and horticultural crops; raising of livestock raising of other animals for food, fur or fibre, including poultry and fish; aquaculture; apiaries; agro-forestry: maple syrup production; and associated on- farm buildings and structures, including, but not limited to livestock facilities, manure storages, value-retaining facilities, and accommodation for full-time farm labour when the size and nature of the operation requires additional employment. Agricultural Use (daft ZBL) shall mean the cultivation of land, the production of crops and the processing and selling of such products on a lot, and the breeding, raising, and care of livestock and the selling of such livestock or the products of such livestock raised on a lot and, without limiting the generality of the foregoing, may include animal husbandry, aquaculture, fur farming, forestry and the raising and harvesting of field, bush, tree or vine crops, market gardening, greenhouses, sod farming, apiaries and nurseries. 2. Minimum Lot Area - General Agricultural Al Zone 40 ha (98.8 acres) v 20.2 ha (49.9 ac) - current standard 19 ha (46.9 ac). Potential issues: A Guide to Lot Creation in Prime Agricultural Areas (OMAFRA) — Creating farm parcels that are too small limits future agricultural opportunities and can discourage ongoing New Comprehensive Zoning By-law—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 25 March 2014 page 2 farming. For most of Ontario, 40 hectares is the recommended minimum farm parcel size (p. 10). County of Elgin Official Plan: to maintain and protect the agricultural resource of the County an direct the majority of new residential growth to settlement areas or existing vacant building lots, new lots may be permitted if the local Official Plan supports their creation and if...... the severed and retained parcels each have a lot area of about 40 hectares (Section E.1.2.3.4a) West Elain Official Plan: to discourage the severing of prime agricultural land into smaller parcels, the minimum area of both the severed and the retained parcels shall generally be 40 ha (Section 6.2.7) 3. Zonina of Small Rural Parcels - adopted approach, lots X4000 mZ (i.e. 1 acre) zoned Rural Residential (RR) -- lots 4000m2 (1 acre) to 2.5ha (5 acres) zoned Restricted Agricultural (A3). 4. Keepina of Livestock on A3 Lots- regulations in process 5. Temporary Car Shelters—to be treated the same as accessory buildings? 6. Storaae Containers and Shippina Containers—Section 4.26 7. Cabins on lands zoned (Al, A3, RVP)- max#on a lot, max size, facilities and services 8. As-of-riaht Second Dwelling Units Under the Planning Act [Section 16(3)]..... an official plan shall contain policies that authorize the use of a second residential unit by authorizing: (a) the use of two residential units in a detached house, semi-detached house or row house if no building or structure ancillary to the detached house, semi-detached house or row house contains a residential unit; (b) the use of a residential unit in a building or structure ancillary to a detached house, semi-detached house or row house, if the detached house, semi-detached house or row house contains a single residential unit. New Comprehenslve Zoning By-law—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 25 March 2014 page 3 9. Schedule "B" Map No. 4- Rodney- review 10. Conservation Authority Re ulated Areas- illustration on Zone Maps 11. Growina of Medical Mari'uana— Industrial zones only? (original signed by) Ted L. Halwa, MCIP, RPP s E I ,p l '�`E ' I _ 5 West Elgin Distribution System Operations Report February 2014 lk fat jr'Y T 3 - Lz y1a h ._yf I . - r Submitted by. Ontario Clean Water Agency Date: March 17, 2014 r a f � h e E�xf�t k F CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 Compliance Summary JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. Occupational Health&Safety JANUARY: There were no hazards identified during the monthly health and safety inspections conducted this month. FEBRUARY: There were no hazards identified during the monthly health and safety inspections conducted this month. Inspections JANUARY: There were no MOIL/MOE inspections conducted this month. FEBRUARY: 28: Ministry of Environment Inspection General Maintenance JANUARY: 06, 13, 20, 27: Collected weekly bacti samples in the West Elgin distribution system 06: collected annual samples in the West Elgin distribution system 01, 03,06,08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 31: West Elgin Facilities Checks and Readings 03, 10, 17, 24, 30: Weekly Autoflusher rounds in West Elgin 13, 20, 23: Checking Chlorine Residual at Monthly Sample Points 13: Replaced FCV relays at Iona Rechlorination station 24:Thawed and replaced sample port on autoflusher at Crinan and Colley 24: installed ceramic heater in panel at Iona rechlorination station FEBRUARY: 03, 10, 18,24: Collected weekly bacti samples in the West Elgin distribution system 10: Collected Monthly and Schedule 15.1 samples 03, 05,07, 10, 12, 18, 19, 21, 24, 26, 28:West Elgin Facilities Checks and Readings 07, 13, 20-21, 28: Weekly autoflusher rounds in West Elgin O5:Thawed and repaired hydrant on 25172 Talbot Line,just west of Graham Rd. A damaged ball rubber was replaced with a brand new ball rubber in order to fix the leak. 06: Fixed autoflusher wiring on Gray Line#6 06:Thawed Sample Station on Dymock 18, 19:Checked Chlorine Residual at Monthly Sample Points 25: Monthly chamber meter readings Alarm Response JANUARY: 07:water pipe burst at 24992 Crinan Line in West Lorne;the operator shut off water meter tap to stop flow to customer basement FEBRUARY: No Alarms Complaints and Concerns JANUARY: No complaints or concerns this month. FEBRUARY: 11: Community complaint Mandy Johnson at 14084 Colley Road. Water is cloudy but clears after a few minutes.Checked water at the autoflusher on the corner of Crinan and Colley, and water was clear. 13:Turned off autoflusher on Thomson because water was pooling on the road and causing hazardous conditions. PCT and ORO advised. N 12: 6 West Elgin Dis rrbutlon 2013 Os=29 •: Auto Flusher bounds he. # RU, ; ` AA AA Pages; I of 2 �vi+eri by:.f�ocess&C"ampiiar c Technician ApprQyQO;§y $en!Of QpeC.atiotts Il M�Fl. 2 CrC�rdrt.ar�d'�Gbllay"R0 Y` :: a < . . y, f 3 NdrEtJd��;tlaad' 0tl Nlirahy ( i 4 Opposite 1'li751:G6hain Rd. 5, 4u0promah. T hn� 7 200'5 Gt*�`I.Ere i �.1 ,SOLI# skis ileac*d Ca col: l 11 i`4V� hAl .tF 1. 2itl�7 Mersh,�,Llr<p y 2. arinan ndFC9llio Rd, . a Nbilh f�ldr�*:dead.Ond�ildmura y l C y 4 pposite 751 GlahatTt R a: 5. �ynal�Lirii'ared l "unbvro:ugh Rd .. r s: 3p�ost s16 au..eanp no A:' A 7 20 '15 tsray l:ina : 11 youthi[fer( dead,lehdatrtl 12 Ppposila-21509 Hog ft,Lifle '�, X1°1 �]�: � •.; i 210.7:7 Mar"h Lif e 2 Grah_arlc aQlley Rd }`� R 3 NOh4ldaCa�'deadbn'd.AAcMurchy A f4,,O .4 60pasll 10",#1 Graham ko- ❑ymoakLlt►$:an0 'btdu (aFi� { ;Y 6 7 206(Iz Gray".L(ne 240s ''Tharrrsa�r.i,ih 1 Q ` 1:1 youth Side.:@ dead end Cau l !( JrM� 4.1 12 appasi#a'21509"-R Ol�hp Ohe ''� i IlU st E[g�r au r.-I loon issu�,d• -2013v.08-29 Ac Fish: r iwnsho , ' # Paged: 2.,:Of 2 A 4Cteg,1# ;4 , m�n4�: l�+✓i�r. Reufawed txy<Argc s;s CpiPplia Teb h biari: Approved 4.w Senior Uperatlobs<Win ager 2 rin r�arrd.half yt f( oem '�o • r'I o�fie kt :; ' N6.FtFi< 1 �.[dd.or#t llcMurchY >`. Q 5... D oc).f u.. � . AA i , 4Aoslt1t3E34ieentiii'a 9,.. 59,1t�gmnf�ina G. 1 tt� .flt 5id `` etl}endorroi! 1T Mr&n,.t:i!rna 3: Ngrth:sse iUlcMctrchy;; :4, t~rFRsi 6 i�!ms�cli t.i�te.end Dlj�bcirou�h Rd; ,' - 7065r3�Line,; 2�;a9 7'�omsori l.(ne. �q 9,1; �nu��ide't(�dead end�arrnl 1 <.. Op aslte l:50 hlaAinstwo Dan MacLeod Fidland Kr6tso rtW l,es E nc t4: M.offiqQeiMLPl.0ftp Gailyn' .Orn' Bill Parry ret,J(:rcy,C; S aa1C Ae- Note; Th,irsday/Friday to ensure f14 hirtg duration-is sufficient;the_(esiouai taken will.meet requiremrts fpr weekly disitributibn resivals far O Reg-1710 i�iust ensure ti�et at least' residuals are,taken each wook at least 4 8'hours.altar the last se#,of rasidivais(ta ken durin badti sampling)wore taken that carne week,. vition History Revision# Ropaon for Revision Rpyision 13y. ��-.. Create,i�o�ume�tt Cindy Slgura'�an , qd y r nrnve#8,1(1 aloe to adeg�tate i�esrrli�ala C-Indy Siger rfson e Itevtse C 1j¢ratom y sigurdw 2 LL i N 03 en N G: ;a ° E r o A7 rL CD vy (� .� a oa W o , c zt ,�- m N-11 E Viv li "2 : AR U ollU III. r N m. Qti Ae Al r w Ontario Ministry of the Environment WEST ELGIN DRINKING WATER SYSTEM Inspection Report Site Number: 260091117 Inspection Number: 1-BA75N Date of Inspection: Feb 04, 2014 Inspected By: Stephen Dunn 5 Ministry of the Environment � Inspection Report OWNER INFORMATION: Company Name: WEST ELGIN, THE CORPORATION OF THE MUNICIPALITY OF Street Number: 22413 Unit Identifier: Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: NOL 2CO INSPECTION DETAILS: Site Name: WEST ELGIN DRINKING WATER SYSTEM Site Address: 9210 GRAHAM RD WEST LORNE NOL 2PO CountylDistrict: West Elgin MOE District/Area Office: London District Health Unit: ELGIN-ST. THOMAS HEALTH UNIT Conservation Authority N/A MNR Office: NIA Category: Large Municipal Residential Site Number: 260091117 Inspection Type: Unannounced Inspection Number: 1-BA75N Date of Inspection: Feb 04 2014 Date of Previous Inspection: Feb 11, 2013 COMPONENTS DESCRIPTION Site(Name): MOE DWS Mapping Type: DWS Mapping Point Sub Type: Comments: Not Applicable Site(Name): Raw Water Intake Type: Source -Sub Type: Surface Water Comments: Raw water is drawn through a 700 mm diameter, polyethylene, primary intake pipe located 610 m into Lake Erie at a depth of 5.7 m.An additional 600 mm diameter stand-by intake is located along the shoreline adjacent to the low lift pumping station.The primary intake pipe is equipped with one(1)2- inch chlorine solution line for zebra mussel control.A raw water sampling line extends through the primary intake pipe into the intake crib, prior to pre-chlorination. There is no chlorine or raw water sampling line installed for the stand-by intake pipe. The low lift pumps and wet wells are housed in the low lift pumping station.The chlorination equipment is located inside the chemical building, adjacent to the low lift pumping station. Raw water is conveyed from the low lift pumping station via an inlet valve chamber by four(4)fixed speed vertical turbine pumps each rated at 85L/s at a dynamic head of 77.4m. The low lift station is Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Site#: 260091117 Page 2 of 19 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 0410212014(dd/mm/yyyy) rte... r'Ontario Ministry of In he Environment spection Report equipped with two(2) 10 mm coarse wire mesh stainless steel screens which filter larger debris before the source water is transported to four(4)wet wells. Each wet well is equipped with a sonic level sensor to monitor water levels. Two(2) 1500m long and 400mm diameter raw water transmission lines provide raw water from the low lift pumping station to the new water treatment plant. Backup power is supplied by a 200kW generator located at the low lift electrical building. Site(Name): Water Treatment Plant Type: Treated Water POE Sub Type: Treatment Facility Comments: The water treatment plant building is located approximately one kilometer north of the original facility which has since been decommissioned. Water is pumped from the low lift pumping station and directed to four(4)self cleaning motorized microstrainers. Downstream of the microstrainers is an on-line continuous turbidity meter and chlorine residual analyzer which is used in conjunction with the addition of chlorine for zebra mussel control. Water which has passed through the microstrainers is pumped to one of four(4) membrane filtration racks each rated at 75 L/s net capacity.The filtration racks also consist of individual flow and turbidity meters.The SCADA system is programmed so that there is an automatic shutdown when turbidity from the individual filter racks exceed 0.3 NTU for 600 seconds (10 minutes). There is a backwash and secondary recovery system in place which consists of one(1) 17m' reverse filtrate recovery tank,two(2) reverse filtrate(backwash)pumps, two (2) reverse filtrate recovery (backwash recovery)pumps and two (2) reverse filtrate recovery strainer(strainer backwash recovery)together with appropriate valving and piping. Sodium hypochlorite solution addition for primary and secondary disinfection occurs upstream of the treated water reservoir for primary disinfection and downstream of the high-lift pumps for secondary disinfection residual maintenance. Sodium hypochlorite for primary disinfection is applied by one of two (2)chemical metering pumps, each rated at 150L/hr prior to entering one of two(2)2,276m' above grade glass fused steel storage tanks.Trim sodium hypochlorite addition is applied by one of two (2)chemical metering pumps, each rated at 60L/hr. UV can be used for backup primary disinfection if there is a failure in the sodium hypochlorite system. Backup power is supplied by a 750kW generator, complete with fuel tank and exhaust system, at the membrane filtration plant. Site(Name): Water Treatment Plant Type: Other Sub Type: Treatment Facility Comments: Water directed from the membrane filtration process can also undergo Advanced Oxidation Process (AOP)or backup disinfection. The AOP system consists of two (2) 300mm diameter Ultra Violet(UV) reactors each rated at 831Js in AOP mode or 166L/s when used in back up disinfection mode. The setup consists of high intensity medium pressure lamps providing a dose of 40mJ/cm2, UV intensity sensor and an automatic on-line sleeve cleaning system.The AOP system utilizes UV light, Hydrogen Peroxide and Sodium Hypochlorite for taste and odour control. Hydrogen peroxide is added prior to the UV reactors via two (2)chemical metering pumps, rated at approximately 11 Uhr. Site(Name): Process Wastewater Type: Other Sub Type: Other Report Generated for dunnst on 21/03/2014(dd/mmlyyyy) Page 3 of f 9 Site*: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(dd/mmlyyyy) tv'�Ontario Minist of the Environment '� Inspection Report Comments: . . ........ Residual Management consists of one(1) outdoor concrete settling tank with a gravity overflow to a two basin constructed wetland prior to overflow to the municipal drain. Process waste water is generated through back filtration, Enhanced Flux Maintenance(EFM)and Clean-In-Place (CIP) processes. These processes are used for cleaning membrane modules which produce spent chemical wash solution which is then pumped to a neutralization tank. Prior to pumping the wastewater to the settling tank the solution is treated to a neutral pH and zero free chlorine residual Citric Acid and Caustic Soda for the CIP membrane cleaning process is supplied by two(2) (1-citric and 1-caustic chemical pump),two(2) 9.5m9 CIP chemical tanks and two(2)454L day tanks. Sodium bisulphate solution for the neutralization process is supplied by one (1)chemical pump which pumps from one(1)454L day tank. Site(Name): West Lorne Standpipe Type: Other Sub Type: Reservoir Comments: Water storage consists of a 38.6 metre steel standpipe constructed in 1984. It has a capacity of 2889 cubic metres and includes a valve chamber with interconnected piping, associated valves and appurtenances. Site(Name): Rodney Tower Type: Other Sub Type: Reservoir Comments: An elevated water storage tank that consists of a 40 metre metal tower constructed in 1993. It has a capacity of 1200 cubic metres and contains an overflow pipe and drain pipe which discharge into a storm sewer. The tower houses an altitude valve and associated piping and valves as well as electrical and control panels. Site(Name): Distribution System Type: Other Sub Type: Other Comments: The West Elgin Water Treatment Plant supplies water to the following communities: Eagle, New Glasgow, Rodney, West Lorne, Dutton-Dunwich, Southwest Middlesex, Bothwell and Newbury as well as a Highway#401 Service Station. The primary transmission line from the Water Treatment Plant consists of 6 km of 16"AC line installed in 1980 and ends at the West Lorne Standpipe. The West Elgin Water Supply System serves a population of approximately 2700 individuals in the municipality of West Elgin. The West Elgin Distribution System consists of the Rodney Tower, approximately 190 fire hydrants, five metering chambers and seven air release chamber.The meter pits on Talbot Line, Silver Clay, Marsh Line and Pioneer serve the Rodney area. Site(Name): Iona Re-Chlorination Facility Type: Other Sub Type: Treatment Facility Comments: The Iona Re-Chlorination Facility is composed of one(1) re-chlorination station with an above-ground building located near the hamlet of Iona on the Talbot Line at Iona Road (NAD 27, UTM Zone 17, 0467141 m East, 4730881 m North).The facility includes one(1)constant speed sodium hypochlorite solution feed pump, together with associated chemical solution feed lines, control panel, ventilation system,vaives and piping. The chlorination system includes: -secondary/standby equipment for the existing sodium hypochlorite feed system including one(1) sodium hypochlorite metering pump rated at 1.29 Llh and paced to flow; Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page 4 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(dd/mm/yyyy) i r Ontario Ministry of the Environment Inspection Report -one(1)200 L sodium hypochlorite solution tank; -secondary spill containment; and -two(2)on-line free chlorine residual analyzers, one(1)analyzer measuring the residual of the incoming supply and one(1) analyzer measuring the residual of the outgoing supply. Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page 5 of 19 Site* 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) t � Ministry of the Environment v` Ontario Inspection Report .... INSPECTION SUMMARY INTRODUCTION The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and control documents, as well as conformance with Ministry drinking water related policies for the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of water systems that focuses on the source,treatment,and distribution components as well as water system management practices. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act,2002 (SDWA) and regulations made therein,-including Ontario Regulation 170103, Drinking Water Systems"(O.Reg.170103). This inspection has been conducted pursuant to Section 81 of the SDWA. Documents and records reviewed in association with this report include, but are not restricted to: -Ministry of the Environment Drinking Water System Profile Information (DWIS)for West Elgin Water Supply System -The West Elgin Water Supply System Operation and Maintenance Manual for the Distribution System -The Ontario Clean Water Agency(OCWA) Operation and Maintenance Manual for the Water Treatment Plant -The Ministry of the Environment Drinking Water inspection Report#1-AJYM1 conducted February 11, 2013 -The Ministry of the Environment Municipal Drinking Water Works Licence(Licence No. 043-101) -The Ministry of the Environment Drinking Water Works Permit(Permit No. 043-201) -Municipality of West Elgin New Water Treatment Plant Design Brief by Stantec Consulting Inc. (June 27, 2007) -Ontario Safe Drinking Water Act(2002), O. Reg. 170103 and O. Reg. 128104 operational documents and records maintained by the owner and operating authority from December 1, 2012 to December 31, 2013. SOURCE The drinking water system management was aware of the potential sources of pollution or activities that could impair source water quality as contained in the approved Assessment Report. There were no obvious potential sources of pollution or activities in or around the source that could impair source water quality. PERMIT JO TAKE YLAIER The owner had a valid PTTW for all of the production sources. The Corporation of the Municipality of West Elgin was granted the Permit To Take Water(PTTW) No. 0515-8L9GX7 from the Ministry of the Environment on September 1, 2011. Under the PTTW the Municipality is permitted to take a maximum of 13,500,000 litres per day for 365 days of the year from Lake Erie. The permit also specifies that no more than 9,400 litres per minute can be taken from Lake Erie.The PTTW expires on July 15, 2021. Report Generated for dunnst on 21/03/2014(ddlmm") _ Page 6 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) r • r Ontario Ministry of the Environment Inspection Report MIT TO TAKE * The maximum water takings were in accordance with those allowed under the PTTW. A review of the Annual Water Taking and Transfer Report provided by the Ontario Clean Water Agency(OCWA)dated January 20,2014 shows maximum water takings were in accordance with the terms and conditions specified on the PTTW No. 0515-8L9GX7.' CAPACITY_ ASSE,SSMENI, * There was sufficient monitoring of flow as required by the Permit and Licence or Approval issued under Part V of the SDWA OCWA monitors water flow via SCADA in a number of areas within the treatment process as well as in the distribution system to regulate the movement and storage of water throughout the water system. In summary, water storage volumes are monitored at the water treatment plant at the raw water Low Lift Intake Wet Wells and treated water in two(2)above grade glass fused steel storage tanks as well as the West Lorne Standpipe and the Rodney Water Tower within the West Elgin Water Supply System. Flow monitoring meters are available for raw water intake(2), treated water discharged by the plant (2) into the distribution system, Eagle East Line that services Dutton- Dunwich, Eagle West Line that services the west portion of West Elgin, Marsh Street that services Dutton-Dunwich,the Iona Interconnect at the junction between the townships of Southwold and Dutton-Dunwich, Pioneer Line that services the Highway#401 Service Centre and Silver Clay Line. * Flow measuring devices were calibrated or verified in accordance with the requirements of a Permit and Licence or Approval issued under Part V of the SDWA. The flow measuring devices for the West Elgin Drinking Water system were verified/calibrated in April and May 2013. * The owner Was in compliance with the conditions associated with maximum flow rate or the rated capacity conditions in the Permit and Licence or Approval Issued under Part V of the SDWA. As specified within the Municipal Drinking Water Licence(Licence No. 043-101, Issue No. 2) Schedule C (System-Specific Conditions), the Rated Capacity, or maximum daily volume of treated water that flows from the treatment subsystem to the distribution system is 12,160 cubic metres per day for the West Elgin Drinking Water System and 1,600 cubic metres per day for the Iona Interconnect. The Rated Capacity was not exceeded for the inspection period from December 1, 2012 to December 31, 2013. * Records of flows and any capacity exceedances were made in accordance with the Permit and Licence or Approval issued under Part V of the SDWA. TREATMENT PROCE§SES * The owner had ensured that all equipment was installed in accordance with Schedule A and Schedule C of the Drinking Water Works Permit. A physical inspection of the West Elgin Water Treatment Plant was conducted on Tuesday, February 4, 2012 and it is confirmed that the equipment is installed in accordance with Schedule A of the latest Drinking Water Works Permit No. 043-201. * Records indicated that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170103 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page 7 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) r� ..ro Ministry of the Environment........ Marro Inspection Report TREATMENT P„OCESUS * Records confirmed that the water treatment equipment which provides chlorination or chloramination for secondary disinfection purposes was operated so that at all times and all locations in the distribution system the chlorine residual was never less than 0.05 mg/I free or 0.25 mg/I combined. Documentation reviewed for the inspection period, indicate that the free chlorine residual for the distribution system was within acceptable limits during the course of this inspection period. * The owner had evidence indicating that all chemicals and materials that come in contact with water within the drinking water system met the AWWA and ANSI standards in accordance with the Permit and Licence issued under Part V of the SDWA. * Up-to-date plans for the drinking water system were available in accordance with the Permit and Licence issued under Part V of the SDWA. * The facility and equipment appeared to be maintained and in a fit state of repair. * The Operator-in-Charge had ensured that all equipment used in the processes was monitored, inspected, and evaluated. Logbook entries and OCWA work orders demonstrate that the owner/operating authority monitor, inspect and evaluate equipment used in the distribution system. The OCWA Facility Work Order Summary from December 1, 2012 to December 31, 2013 provides the work order number, equipment identification/description, activity description and scheduling/completion dates as well as comments of activity upon its completion. TREATMENT PROCg.S MO ITORINg. * Primary disinfection chlorine monitoring was being conducted at a location approved by Permit, Licence or,Approval Issued under Part V of the SDWA,or at/near a location where the intended CT had just been achieved. * Operators were aware of the operational criteria necessary to achieve primary disinfection within the drinking water system. The West Elgin Water Treatment Plant SCADA system has a CT Calculator which provides real time CT calculations. OCWA operators monitor this information daily. It also contains a feature that allows operators to input data to calculate CT and make any changes to the parameter, if required. In addition,the operators calculate CT for the worst case scenario for the month. After reviewing the monthly reports, they select worst case parameters which include highest pH, highest flow, lowest storage tank level, lowest chlorine residual and lowest temperature. They use a worksheet to assist them in calculating CT. This exercise increases the operators awareness of the operational criteria necessary to achieve primary disinfection within the drinking water system. * Continuous monitoring of each filter effluent line was being performed for turbidity. * The secondary disinfectant residual was measured as required for the distribution system. Distribution system samples are tested twice weekly for free chlorine residual with at least four(4) samples typically taken on Mondays and at least three(3)on Fridays. Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page S of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of inspection: 04/0212014(ddlmmlyyyy) i }ry.. 'n Ministry of the Environment �r �ntarl0 Inspection Report REATMENT PROCESS MOAJITORING * Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg/L or that the combined chlorine residual was less than 3.0 mg/L. * Operators were examining continuous monitoring test results and they were examining the results within 72 hours of the test. The operating authority has established a Standard Operating Procedure entitled 72 Hour Review of Continuous Monitoring Equipment"to ensure compliance with O. Reg. 170103 Schedule 6 s. 6- 5(1)3. Logbook entries confirm that an operator examines the continuous monitoring equipment every 72 hours at the West Elgin Water Treatment Plant. * Samples for chlorine residual analysis were tested using an acceptable portable device. All continuous monitoring equipment utilized for sampling and testing required by 0. Reg. 170103,or approval or order,were equipped with alarms or shut-off mechanisms that satisfied the standards described in Schedule 6. * Continuous monitoring equipment that was being utilized to fulfill O. Reg. 170103 requirements was performing tests for the parameters with at least the minimum frequency specified in the Table in Schedule 6 of O. Reg. 170103 and recording data with the prescribed format. * All continuous analysers were calibrated, maintained,and operated, in accordance with the manufacturer's Instructions or the regulation. PR0CE5S WASTEWATER * The process wastewater and residual solids/sludges were being treated, handled and disposed of in accordance with the design requirements approved under the Permit and Licence or Approval issued under Part V of the SDWA. The process wastewater from the water treatment process is collected in a concrete settling tank at the rear of the plant. Gravity overflow from the settling tank allows the effluent to discharge into a constructed wetland prior to discharge into a municipal drain. * The process wastewater discharge quality and discharge monitoring program complied requirements established in the Permit and Licence or Approval issued under Part V of the SDWA. Records maintained by OCWA show that the conditions prescribed Municipal Drinking Water Licence(Licence No. 043-101 Issue No. 2)Schedule C.for Residue Management(Condition 1.5) and Environmental Discharge Parameters(Condition 4.2-4.4)were met. DISTRIIJUTION SYSTEM * The owner did not have up-to-date documents describing the distribution components as required. The distribution system drawing referenced in Table 1 of Schedule of the Drinking Waterworks Permit has not been updated within 12 months of the completion of all Form 1 projects. Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Site#: 260091117 Page 9 of 19 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmm/yyyy) i �r- Ministry of the Environment Ontario Inspection Report DI§TRIBUTION , Y5TEM ..... * There Is a backflow prevention program, policy and/or bylaw in place. The Corporation of the Municipality of West Elgin instituted a backflow prevention by-law initially in 2002 (By-Law 2002-62). The by-law was amended on a few occasions since its initial creation. The current by-law is designated as By-Law 2009-66 and includes an implementation schedule based on the degree of hazard. Records pertinent to the by-law are maintained at the West Elgin Municipal Office in Rodney. * The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. * Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination,and all new parts of the distribution system that came in contact with drinking water,were disinfected in accordance with Schedule B, Condition 2.3 of the Drinking Water Works Permit. * The owner had implemented a program for the flushing of watermains as per industry standards. The operating authority flushes watermains in the spring and fall. In addition, the operational staff maintain records for 12 auto-flushers strategically installed throughout the distribution system. The auto-flushers are inspected regularly and calibrated as required for water flow to maintain adequate chlorine residual within the distribution system. * Records confirmed that disinfectant residuals were routinely checked at the extremities and dead ends of the distribution system. * A program was in place for inspecting and exercising valves. * There was a program in place for inspecting and operating hydrants. The operating authority inspects and operates hydrants twice per year typically in the spring and fall. * There was a by-law or policy in place limiting access to hydrants. There is no bylaw in place at the present however the Municipality only allows under rare circumstances a contractor to connect to a hydrant and only with a backflow preventer and a water meter. * The owner has not undertaken efforts to identify,quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising rapidly to the surface or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations. * The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate. OCWA monitors pressure at the Iona interconnect, two(2)forcemains at Eagle and water tower storage facilities in Rodney, West Lorne and at the water treatment plant through the SCADA system. The points are alarmed with pressure set points. Report Generated for dunnst on 21/03/2014(dd/mmlyyyy) Rage 10 of 19 Site#; 2660091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection 04/02/2014(dd/mm/yyyy) �r Ontario Ministry of the Environment Inspection Report DISTRIBUDON SYSTEM * Based on the records available the owner was able to maintain proper pressures in the distribution system. OPEHATIONg M. ANIl ;S * Operators and maintenance personnel had ready access to operations and maintenance manuals. * The operations and maintenance manuals contained plans,drawings and process descriptions sufficient for the safe and efficient operation of the system. The Owner/Operating Authority provided documentation confirming that the operators and maintenance personnel in the subsystem have been provided ready access to comprehensive operation and maintenance manuals that contain plans, drawings and process descriptions sufficient for the safe and efficient operation of the subsystem as required by O. Reg. 128/04, s. 28. * The operations and maintenance manuals did meet the requirements of the Permit and Licence or Approval issued under Part V of the SDWA. LOGBOOKS * Logs for the drinking water subsystem(s)contained the required information. * Logbook entries were made in chronological order. * The record system allowed the reader to unambiguously Identify the person who made the logbook entry. * Entries in the logbook were made only by appropriate and authorized personnel. * Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170103 7-5. All log records regarding O. Reg. 170/03 7-5 reviewed during the inspection period, identified the names of all operators of the facility and their respective signatures and/or initials. * For every required operational test and every required sample,a record was made of the date,time, location, name of the person conducting the test and result of the test. * The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. * Logs or other record keeping mechanisms were available for at least five(5)years. CONTINGENCYIEMERGEKX-PLANNING Report Generated for dunnst on 21/03/2094(ddlmm/yyyy) Page 11 0#19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(dd/mm/yyyy) r to,*',�Ontario Ministry of the Environment Inspection Report _ ONTINUgN_ CYIEM ERG EN QY PLANNING * Spill containment was provided for process chemicals and/or standby power generator fuel * Clean-up equipment and materials were in place for the clean up of spills. * Standby power generators were tested under normal load conditions. The West Elgin Water Treatment Plant has two(2)backup power generators. They include: -a 200 kW generator located at the low lift electrical building, and -a 750 kW generator located at the membrane filtration plant. The generators are tested under normal operating conditions monthly. The generators are also inspected and operated by a third party once per year. These records are available through the Supervisory Control and Data Acquisition (SCADA)maintained by OCWA at the West Elgin Water Treatment Plant. =URITY * All storage facilities were completely covered and secure. OCWA operates and maintains two 2,276 cubic meter above grade glass fused steel storage tanks at the water treatment plant and one(1)2, 889 cubic meter capacity standpipe at West Lorne and a 1,200 cubic meter elevated storage tank at Rodney. All storage facilities are surrounded with a security fence and intrusion alarms on the access doors. • Air vents and overflows associated with reservoirs and elevated storage structures were equipped with screens. • The owner had provided security measures to protect components of the drinking-water system. CONSUMER RELATIONS * Water conservation was being practiced by the owner or operating authority. * Required documents were available free-of-charge during normal business hours at a location accessible to the public. Information specified in O. Reg. 170/03 s. 12. (1) can be accessed from the owner by a member of the public during normal business hours from the West Elgin Municipal Office on 22413 Hoskins Line in Rodney. Records for the operating authority OCWA can be accessed at the West Elgin Water Treatment Plant in Eagle. * The owner did take effective steps to advise users of the water system of the availability of Annual Reports, including posting a copy on a web site, if applicable. The Corporation of Municipality of West Elgin makes the drinking water system Annual Report available of the municipal web site at http://westelgin.nettnode/25. CERJIFICATIQN AND T„AINING Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) _ A Page 12 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) r� r Ministry of the Environment Ontario Inspection Report ......... CERTIFICATION AND TRAINING * The overall responsible operator had been designated for each subsystem. * Operators in charge had been designated for all subsystems which comprised the drinking- water system. * All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. * All operators possessed the required certification. * Only certified operators made adjustments to the treatment equipment. Documentation provided at the time of inspection, (logbooks and other record keeping mechanisms) indicated that only certified operational staff made adjustments to treatment system processes. * Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. Operator certificates are displayed at the West Elgin Water Treatment Plant located in Eagle. * The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. * The owner/operating authority was aware of the operator training and record keeping requirements,and they were taking reasonable steps to ensure that all operators receive the required training. MATER QUALITY MO ITORINQ, * All microbiological water quality monitoring requirements for raw water samples were being met. , * All microbiological water quality monitoring requirements for distribution samples were being met. Documentation provided by the operating authority during the inspection period, indicates that all distribution water microbiological monitoring requirements have been met. In accordance with 0. Reg. 170103, Schedule 10-2, and based on the population served of approximately 4,000 persons, the Owner is required to take a minimum of twelve(12)distribution system samples each month, ensuring that at least one sample is taken in each week of the month. Each of the distribution samples are to be analyzed for E.coli and total coliform and 25% of the samples must be analyzed for background colony counts based on a heterotrophic plate count (HPG). Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page 13 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmrnt") Ministry of the Environment tv'- Ontario inspection Report IER QUALITY MONITORING * All microbiological water quality monitoring requirements for treated samples were being met. Documentation provided by the Operating Authority during the inspection period indicates that all treated water microbiological monitoring requirements have been met. In accordance with 0. Reg. 170103, Schedule 10-3, the Owner and Operating Authority are required to collect one(1)treated water sample each week and analyze the sample for E.coli, total coliform and NPC. A review of the statement of analytical results for the inspection period confirmed that at least one (1)treated water sample was taken each week and analyzed for E. coli, total coliform and HPC. * All inorganic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with 0. Reg. 170103, Schedule 13-2,the Owner and Operating Authority for the West Elgin Drinking Water System shall continue to ensure that at least one(1)set of treated water samples are taken and analyzed for inorganic parameters (Schedule 23)every 12 months. Documentation provided by the Operating Authority during the inspection period, indicates that all inorganic(Schedule 23)water quality monitoring requirements have been met. Sample results provided by the owner were conducted on January 7, 2013, and then again on January 6, 2014. * All organic water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with O. Reg. 170103, Schedule 13-4,the Owner and Operating Authority for the West Elgin Drinking Water System shall continue to ensure that at least one(1) set of treated water samples are taken and analyzed for organic parameters(Schedule 24)every 12 months. Documentation provided by the Operating Authority during the inspection period, indicates that all organic(Schedule 24)water quality monitoring requirements have been met. Sample results provided by the owner were conducted on January 7, 2013, and then again on January 6, 2014. * All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with O. Reg. 170103 Schedule 13-6,the owner shall continue to ensure that samples for trihalomethanes are collected and analyzed from the distribution system every three(3) months. Documentation provided by the operating authority during the inspection period indicates that all quarterly trihalomethanes water quality monitoring requirements have been met. * Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. * All nitrate/nitrite water quality monitoring requirements prescribed by legislation were conducted within the required frequency for the DWS. In accordance with 0. Reg, 170103 Schedule 13-7,the Owner/Operating Authority for the West Elgin Drinking Water System shall continue to ensure that a sample is collected from the treated water supply and tested every three(3)months for nitrate and nitrite. Documentation provided by the operating authority during the inspection period indicates that all quarterly nitrate/nitrite water quality monitoring requirements have been met. Report Generated for dunnst on 21/03/2014(dd/mmlyyyy) � Page 14 of 19 Site C 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(dd/mmlyyyy) i Ministry of the Environment �r Ontario Inspection Report ...... . . ..... _.. . WATER QUALITY MONITO,, NG All sodium water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with O. Reg. 170103, Schedule 13-8,the Owner/Operating Authority of the West Elgin Drinking Water System sampled and tested for sodium within sixty(60) months. Documentation provided by the operating authority during the inspection period, indicate that sodium water quality monitoring requirements have been met as the last sample was taken on May 19, 2009. All fluoride water quality monitoring requirements prescribed by legislation were conducted within the required frequency. In accordance with O. Reg. 170103, Schedule 13-9,the Owner/Operating Authority of the West Elgin Drinking Water System shall continue to ensure that one(1) sample is taken every sixty(60) months and tested for fluoride. Documentation provided by the operating authority during the inspection period, indicate that fluoride water quality monitoring requirements have been met as the last sample was taken on May 19, 2009. The owner ensured that water samples were taken at the prescribed location. All water quality monitoring requirements imposed by the Permit and Licence or Approval Issued under Part V of the SDWA were being met. The Municipal Drinking Water Licence requires the owner to sample and test for suspended solids each quarter from the point of discharge from the lagoons. Documentation provided by the operating authority during the inspection period, indicate that suspended solids water quality monitoring requirements have been met. All sampling requirements for lead prescribed by schedule 15.1 of 0. Reg. 170103 were being met. Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. During the documentation review, it was verified that chlorine residuals are being collected at the same time and location as microbiological samples from the treatment system and distribution. The Owner/Operating Authority have fulfilled the requirements prescribed by O. Reg. 170103 6-3(1) which requires that a water sample is taken and tested for a microbiological parameter, the owner of the drinking water system and the operating authority for the system shall ensure that another sample is taken at the same time from the same location and is tested immediately for free chlorine residual. • The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval(OWRA) or a Permit, Licence or Approval issued under Part V of the SDWA. • Based on information provided by the ownerloperator,samples were being taken and handled in accordance with instructions provided by the drinking-water system's laboratories. Report Generated for dunnst on 21/03/2014(dd/mmlyyyy) page 15 of 19 Site#; 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmm/yyyy) r� to - Ministry of the Environment Ontario Inspection Report WbT- ER QUALITY MONITORING The owner indicated that the required records are kept and will be kept for the required time period. WATER QUALITY NT The audit samples collected by the inspector met the applicable Ontario Drinking Water Quality Standards and/or the aesthetic objectives or operation guidelines. The results of the audit sampling are summarized as follows: Audit samples were collected on Feb. 4, 2014 by the inspecting officer and the sample results are included in Appendix B of this report. Records show that all water sample results taken during the review period met the Ontario Drinking Water Quality Standards(O. Reg. 169103). REPORTING CQRRECTIVE ACTIONS • All reporting requirements for lead sampling were complied with as per schedule 15.1-9 of O. Reg. 170103. • Where required continuous monitoring equipment used for the monitoring of chlorine residual and/or turbidity triggered an alarm or an automatic shut-off,a qualified person responded in a timely manner and took appropriate actions. • The Annual Report containing the required information was prepared by February 28th of the following year. • Summary Reports for municipal council were completed on time, included the required content,and were distributed in accordance with the regulatory requirements. Report Generated for dunnst on 21/03/2014(ddlmmlyyyy) Page 16 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) i r� Ministry of the Environment r Ontario Inspection Report NON- COMPLIANCE WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period,as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. 1. The owner did not have up-to-date documents describing the distribution components as required. The owner has been provided with as built drawings for the watermain replacement but the distribution system drawing referenced in Table 1 of Schedule A of the Drinking Water Works Permit has not been updated within 12 months of the completion of all Form 1 projects. Action(s)Required: As per condition 3.5 of Schedule B of the Drinking Water Works Permit, the document or Isle referenced in Column 1 of Table 1 of Schedule A of this drinking water works permit that sets out watermains shall be retained by the owner and shall be updated to include watermain additions, modifications, replacements and extensions within 12 months of the addition, modification, replacement or extension. This contravention is a non-compliance to paragraph 31 (1) (b)of the Safe Drinking WaterAct,which stipulates: 31. (1) No person shall, (a) establish a new municipal drinking water system or replace or carry out an alteration to a municipal drinking water system except under the authority of and in accordance with an approval under this Part or a drinking waterworks permit; or (b) use,or operate a municipal drinking water system that was established before or after this section comes into force except under the authority of and in accordance with an approval under this Part or municipal drinking water licence. The owner shall forward a copy of the updated document which shows all the updated changes to Stephen Dunn, Ministry of the Environment by April 30, 2014. Report Generated for dunnst on 29/03/2014(ddlmm/yyyy) Site#: 260091117 Page 17 of 19 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(dd/mm/yyyy) Ministry of the Environment t Ontario Inspection Report ......... .. .... SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the Inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, it Is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. 1. The owner has not undertaken efforts to identify,quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising to the surface or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations. The owner also does review a cost analysis of the water produced and billed to consumers on an annual basis as part of their budgetary process. For 2013, there was less than a 15% loss for the primary and secondary systems. Recommendation: If excess water loss is detected in the future, it is recommended that the owner and operating authority conduct a comprehensive leak detection program. Report Generated ford unnst on 21/03/2014(ddlmmlyyyy) Page i8 of 19 Site#: 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection; 04/02/2014(ddlmmlyyyy) I y' r� Ministry of the Environment r Ontario Inspection Report SIGNATURES Inspected By: Signature: (Provincial Officer): Stephen Dunn Reviewed &Approved By: Signature: (Supervisor): Tom Clubb &W Review &Approval Date: Note:This inspection does not in any way suggest that there is or has been compliance with applicable legislation and regulations as t h e y. apply or may apply to this facility. It is,and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Report Generated for dunnst on 1 810312014(ddlmmlyyyy) Page 19 of 19 Site* 260091117 WEST ELGIN DRINKING WATER SYSTEM Date of Inspection: 04/02/2014(ddlmmlyyyy) i Ministry of the Environment t)��O-ntario Drinking Water System Inspection Report Appendix A Stakeholder Appendix I April 2012 Key Reference and Guidance Material for Municipal Residential Drinking Water Systems Many useful materials are posted on the Ministry of the Environment's Drinking Water Ontario rrttrncmx rrr,��A website at www-ontario.ca/drinkingwater to help 7lrchnlegl RnRetfx I � in the operation of o�'drinking water system, =__ NuaMateso.mtemm aveanavraume •�`—�" ..,_,:. 7kefrxfexlRxtpt[n I�.—;? Below is a list of key materials frequently used by owners and operators of municipal drinking water TakingUmptnigr he �:.�."dl..lin9vream systems.To read or download o �° these materials, Water g O"W" to Drinking Ontario and search in th _ �'� e Resources section by Publication Number. �= Visit Drinking Water Ontario for more useful MEE = : materials. Contact the Public Information Centre if E`--- = you need assistance or have questions at 1-500-565- - 4923/416-3254000 or picemail.moe@ontario.ca. a � 4448e01 Procedure for Disinfection of Drinking Water in Ontario 7152e 6, r for Mimmizrng`the Qisirfaptian Products:Tr�halomethanes and Haloacetic Acit#s 7457 Filtration Processes Technical Bulletin 7685' llltravioict D�lnfection Technical Bulletin :; - omethane(TTHM)Reporting Requirements Technical 8215 Total Trihal Bulletin(February 2011) 21ip1:'e Overvrew Guide Municipal DrinkEng Vllater LrcenSing Program 0000 Municipal Drinking Water Licensing Program Bulletin,Issue 1,January 2011 0000,` Cerkf 't di For Operators antl Water Quality Analysts g Takin Samples for t 6560e p he Community Lead Testing Program 7423e !Q,m ty Sampling and Testmg for Lead Standard and Renuced Sampling A �ligitiihty#or=�xemptibn ' 7128e Drinking Water System Contact List 4449x01 Technical SU art Document#or Ontario Qrinking Water Quality S t pp rtdards onta rio.ca/d ri n k!ngwater �r'Ontario r . • �� Ministry of the Environment Drinking Water System inspection Report �r Ontario Appendix B MOE Audit Sample Results APPENDIX TABLE 4 WEST ELGIN DRINKING WATER SYSTEM AUDIT SAMPLE RESULTS- 04-FEB-2014 SUMMARY OF CHEMICAL/PHYSICAL PARAMETERS-HEALTH RELATED Sample Legend: Sample# 1 -WEST ELGIN WTP TREATED WATER E1,2-DICHLOROBENZENE Units MC t SAMPLE #f I ENE UGIL 14 .05 <=W UG/L I 200 .05 <=W 1,2-DICHLOROETHANE Ud/L 5 .05 <=W 1,4-DICHLOROBENZENE UG1L 5 OS <--W ANTIMONY UO/L 6 1.1 +/-0.20 ARSENIC UG/L 25 .8 +/-0,27 BARIUM UG/L 1000 20.9 +/-3.40 BENZENE UG/1 5 .05 <=W BORON UGIL 5000 20.6 +I-3.80 CADMIUM UG/L 5 —0 +/.0.13 CARBON TETRACHLORIDE UG/L 5 2 <=W CHLOROBENZENE UGIL 80 .05 �—W CHLOROETHENE UGIL 2 .05 <=W CHROMIUM UGIL 50 .6 +I-0.34 DICHLOROMETHANE UG/L 50 .2 <=W FLUORIDE MOIL 1-5 y 1 LEAD UGIL 10 c —0 +/-0.16 MERCURY UGIL 1 .02 <=W NITROGEN;NITRATE+NITRITE MG/L 10 d .167 NITROGEN;NITRITE MGII. Id .001 r-W SELENIUM UG/L 10 .3 +1-0.50 TETRACHLOROETHENE UG/L 30 .05 <=W TRICHLOROETHENE UGIL 5 .05 �—W TRIHALOMETHANES;TOTAL UGIL 100 a 19.5 URANIUM UGIL 20 .4 +I-0.18 ShortfOrills: <T A measurable trace amount;interpret with caution NA Result not available <W No measurable response(zero):<Reported value NS Not sampled <=W - No measurable response(zero):<Reported value NGIL Nanograms per litre < - Actual result is less than reported value UG/L Micrograms per litre ND Not detected MG/L Milligrams per litre !NP No appropriate procedure available 21-MAR-2014 Page I Module:dO3_wb_swip.rdf Footnotes: 1 Maximum Concentration as per O,Reg 169103, 2 Aesthetic Objective, 3 Operational Guideline, 4 Includes alpha-chlordane,gamma-Chlordane and Oxychtordane, 5 Includes pp'-DDE,o,p=DDT,pp'-DDD and p,p`DDT. a Total toxic equivalents when compared with 2,3,7,6,-TODD(tetrachlorodibenzo-p-dioxin), b Where fluoride is added to drinking water,it is recommended that the concentration be adjusted to 0.5-0.8 mg/L,the optimum level for control of tooth decay,Where supplies contain naturally occurring fluoride at levels higher than 1.5 mglL but less than 2,4 mg1L the Ministry of Health and long Term Care recommends an approach through local boards of health to raise public and professional awareness to control excessive exposure to fluoride from other sources. c This standard applies to water at the point of consumption. Since lead is a component in some plumbing systems,first flush water may contain higher concentrations of lead than water that has been flushed for five minutes. d Where both nitrate and nitrite are present,the total of the two should not exceed 10 mg1L(as nitrogen). e The standard is expressed as a running annual average of quarterly samples measured at a point reflecting the maximum residence time in the distribution system, f An aesthetic objective of 5 h1TU for Turbidity has been set for all waters at the point of consumption. 21-MAR-2014 Page 2 Module:03_wb_swipxdf I ADVERSE RESULTS OF A DRINKING-WATER TEST UNDER O.REG. 170/03 According to section 16-3 of OMcg.170/03,the fallowing are prescribed as adverse results of a drinking-water test for the purpose of section 18 of the Safe Drinking Water Act 2002: 1. A result that exceeds any of the standards prescribed by Schedule 1,2 or 3 to the Ontario Drinking-Water Quality Standards,other than the standard for fluoride,if the result is from a sample of drinking water. 2: A result indicating the presence of Aeromonas spp.,Pseudomonas aeruginosa,Staphylococcus aureus,Clostridium spp.or fecal streptococci(Group D streptococci)in a sample of drinking water. 3. A result indicating the presence of a pesticide not listed in Schedule 2 to the Ontario Drinking-Water Quality Standards in a sample of drinking water,at any concentration. 4. If the drinking-water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2,the system provides chlorination,the system does not provide chloramination and a report under subsection 18(1)of the Act has not been made in respect of free chlorine residual in the preceding 24 hours,a result indicating that the concentration of free chlorine residual in the preceding 24 hours,a result indicating that the concentration of free chlorine residual is less than 0.05 milligrams per litre in, i, a distribution sample that is a grab sample,or ii,two distribution samples that are tested by continuous monitoring equipment,if the two samples were taken 15 minutes or more apart and the later of the two samples was the first sample that was taken 15 minutes or more after the earlier sample. 5. If the drinking-water system is required to provide secondary disinfection in accordance with section 1-5 of Schedule 1 or section 2-5 of Schedule 2,the system provides chloramination and a report under subsection 18(1)of the Act has not been made in respect of combined chlorine residual in the preceding 24 hours,a result indicating that the concentration of combined chlorine residual is less than 0.25 milligrams per litre and the concentration of free chlorine residual is less than 0.05 milligrams per litre in, i, a distribution sample that is a grab sample,or ii,two distribution samples that are tested by continuous monitoring equipment,if the two samples were taken 15 minutes or more apart and the later of the two samples was the first sample that was taken 15 minutes or more after the earlier sample, 6. If the drinking-water system is required to provide filtration and a report under subsection 18(1)of the Act has not been made in respect of turbidity in the preceding 24 hours,a result indicating that turbidity exceeds 1.0 Nephelometric Turbidity Units(NTU)in, i. a grab sample of water taken from a filter effluent line,or H.two samples of water from a filter effluent line that are tested by continuous monitoring equipment,if, A. two samples were taken 15 minutes or more apart and the later of the two samples was the first sample that was taken 15 minutes or more after the earlier sample,and B. the filter effluent line is directing water to the next stage of the treatment process. 7. If an approval or order,including an OWRA order,identifies a parameter as a health-related parameter and establishes a maximum concentration for the parameter,a result indicating that the parameter exceeds the maximum concentration in a sample of drinking water. 8. A result indicating that the concentration of sodium exceeds 20 milligrams per litre in a sample of drinking water,if a report under subsection 18(1)of the Act has not been made in respect of sodium in the preceding 60 months. 9. A result indicating that the concentration of fluoride exceeds 1.5 milligrams per litre in a sample of drinking water,if, 1. the drinking-water system provides fluoridation and a report under subsection 18(t)of the Act has not been made in respect of fluoride in the preceding 24 hours,or ii.the drinking-water system does not provide fluoridation and a report under subsection 18(1)of the Act has not been made in respect of fluoride in the preceding 60 months. 21-MAR-2014 Page 3 Module:d03_wb swip.rcif -I APPENDIX TABLE 5 WEST ELGIN DRINKING WATER SYSTEM AUDIT SAMPLE RESULTS- 04-FEB-2014 SUMMARY OF MICRO,CHEMICAL/PHYSICAL PARAMETERS-NOT HEALTH RELATED Sample Legend: Sample# 1 -WEST ELGIN WTP TREATED WATER Parameter Unks OBJECTIVE I TYPE OF SAMPLE OBJECTIVE # 1 1,2-DICHLOROBENZENE UG/L 3 AO .05 <—W ALUMINUM UUIL 100 OG .7 +1--4.48 COPPER UGIL 1000 AO 3 +1.0.40 ETHYLBENZENE UGIL 2.4 AO .05 <=W IRON UGIL 340 AO 0 +1-18.42 M-AND P-XYLENE UG/L 300 AO .05 r W MANGANESE UG/L 50 AO 2.2 +1--0.34 O-XYLENE UGIL 300 AO .05 <=W TOLUENE UG/L 24 AO .05 <�W Z[NC UG/L 5000 AO 1.3 +1-0.0.9 Shortforms: <T A measureable trace amount;interpret with caution AO Aesthetic Objective <W - No measurable response(zero),<Reported value OG Operational Guideline <=W No measurable response(zero),<Reported value FTU=NTU Nephelometric Turbidity Unit < Actual result is less than reported value TCU True Colour Units ND Not detected NGIL Nanograms per litre NA Result not available UG/L, Micrograms per litre NS Not sampled MOIL - Milligrams per litre DEG Degree celsius 21-MAR-20I4 Page 4 Module:d03_wb_swip.rdf Footnotes: a Organic Nitrogen=(Total Kjeldahl Nitrogen-(Ammonia+Ammonium)) b The aesthetic objective for sodium in drinking water is 200 mg/L, The local Medical Officer of Health should be notified when the sodium concentration exceeds 20 mg/L so that this information may be communicated to local physicians for their use with patients on sodium restricted diets. c When sulphate levels exceed 500 mg/L,water may have a laxative effect on some people, d Applicable for all water at the point of consumption. 21-MAR-2014 Page 5 Module;d03_wb_swip.rdf APPENDIX TABLE 6 WEST ELGIN DRINKING WATER SYSTEM AUDIT SAMPLE RESULTS- 04-FEB-2014 SUMMARY OF PARAMETERS WITH NO ODWQS Sample Legend: Sample# 1 -WEST ELGIN WTP TREATED WATER Parameur Units SAMPLE # I 1,1,1-TRICHLOROETHANE UGIL .05 r W 1,1,2,2-TETRACHLOROETHANE UGIL 2 <—W 1,1,2-TRICHLOROETHANE UG/L ,1 <—W 1,I-DICHLOROETHANE UG/L .05 <=W 1,2-DIBROMOETHANE UG/L .1 <=W 1,2-DICHLOROPROPANE UG/L .05 <=W 1,3-AICHLOROBENZENE UGIL .05 <=W BERYLLIUM UG/L 0 +1-0.25 BROMODICHLOROMETHANE UG/L 6.2 BROMOFORM UOIL .5 <aW CHLOROFORM UG/L 10.5 CIS-112-DICHLOROETHTsNE UGIL .05 r—W CIS-1,3-DICHLOROPROPENE UG/L .05 <=W COBALT UGIL 1 +1-0.16 DIBROMOCHLOROMETHANE UGR 2.8 DICHLORGACETONTTRILE UGIL 5 <=W DIISOPROPYLETHER. UGIL .05 <=W MOLYBDENUM UOIL NICKEL UGIL NITROGEN;AMMONIA+AMMONIUM MGIL D1B <T PHOSPHORUS;PHOSPHATE MGIL .0039 <T SILVER UGlL 0 +l-0.17 STRONTIUM UG/ 162+I-16.00 STYRENE UGIL 05 <=W TERT-BUTYL ME'T'HYL ETHER UGIL .05 r—W rTRANS-1,2-DICHLOROETHENE M UG/L 1 +1-0.11 UGIL 2 +1--0.25 UGIL OS r_W-DICHLOROPROPENE UGIL 05 <=W M UG/L .2 +1423 21-MAR-2014 Page 6 Module:d03_wb_swip.rdf Shortforms: <T A measurable trace amount:interpret with caution NA Result not available <W No measurable response(zero):<Reported value NS Not sampled <=W No measurable response(zero):<Reported value NGIL Nanograms per litre < Actual result is less than reported value UGIL Micrograms per litre ND Not detected MGII. Milligrams per litre !NP No appropriate procedure available �I 21-MAR-2014 Page 7 Module:do3_wb_swip.rdf 3c- Ontario Clean{Hater Agency -w Agency Onterienne Des Eaux March 21,2014 Scott Gawley Corporation of the Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2C0 Re:Requirement under the Safe Drinking Water Act for a Summary Report Dear Mr.Gawley; Attached is the 2023 Summary Report for the West Elgin Drinking Water System. This report is completed in accordance with Schedule 22 of 0.Reg. 170/03,under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the West Elgin Municipal Council. Please ensure this distribution by March 31,2014. We recently forwarded a copy of the 2013 Annual Report for the West Elgin Drinking Water System required under Section 11 of O. Reg.170/03. Section 12 of O.Reg. 170/03,requires both the Summary Report and the Annual Report be made available for inspection by any member of the public during normal business hours,without charge. The reports should be made available for inspection at the office of the municipality,or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 529-768-9925. Sincerely, Cindy Sigu on Process and Compliance Technician cc.Dale LeBritton,Senior Operations Manager Ontario Clean Water Agency Agenne Ontarienne Des Eaux Annual Summary Report For the West Elgin Drinking Water System 2013 Prepared for the Municipality of West Elgin By the Ontario Clean Water Agency I Table of Contents BM 1 Overview of System 1 Compliance with Regulations 2 Schedule 22-2(2)(a) List the requirements of the Act,the regulations,the 1 system's approval, drinking water works permit,municipal drinking water licence,and any orders applicable to the system that were not met at any time during the period covered by the report Corrective Actions 3 Schedule 22-2(2)(b) For each requirement referred to in section 2 that was 7 not met,specify the duration of the failure and the measures that were taken to correct the failure. Flow Summary Schedule 22-2(3) 1.A summary of the quantities and flow rates of the water supplied during the period covered by the report,including monthly average and maximum 4 daily flows. g 2.A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system's approval,drinking water works permit or municipal drinking water licence,or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5 (4),to the flow rates specified in the written agreement. APPENDIX A Raw flows for January 1, 2013 to December 31,2013 APPENDIX B Treated Flows for January 1, 2013 to December 31,2013 APPENDIX C Iona Interconnection Flows for January 1, 2013 to December 31,2013 SECTION 1: Overview This summary report for the West Elgin Drinking Water System (West Elgin DWS) is published in accordance with Schedule 22 of Ontario's Drinking Water Systems Regulation for the reporting period of January 1,2013 to December 31,2013. The West Elgin DWS is categorized as a Large Municipal Residential Drinking Water System. The West Elgin DWS is made up of the West Elgin Water Treatment Plant and Distribution System. The Distribution System was operated by the West Elgin Water Department until May 1,2013. At this time the Ontario Clean Water Agency began operating the entire West Elgin DWS. The West Elgin DWS operated in accordance with the Municipal Drinking Water Licence 043-101(issue 2: June 4,2010), Drinking Water Works Permit 043-201(Issue 2:June 4,2010)and Permit to Take Water 0515-8L9GX7 (issued September 1,2011). This report was prepared by The Ontario Clean Water Agency on behalf of the Municipality of West Elgin and must be supplied to the West Elgin Municipal Council by March 31, 2014. SECTION 2: Compliance The West Elgin DWS was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied Ontario Drinking Water Quality Standards. However,some of the regulatory requirements were not met as identified in the MOE inspection Report. The routine inspection was conducted on February 11,2013 by the MOE and no Ministry of the Environment Provincial Officer's Orders were issued. There were 12 non-compliances with regulatory requirements identified in the inspection report. Eleven of the twelve were for the West Elgin Distribution system;the last one was for the West Elgin WTP. The overall inspection rating was 88.95% for the entire West Elgin Drinking Water System. The non-compliance with regulatory requirements and actions required for the West Elgin DWS as appeared in the Inspection Report was: 1. Records did not indicate that the treatment equipment was operated in a manner that achieved the design capabilities required under Ontario Regulation 170103 or a Permit, Licence or Approval issued under Part V of the SDWA at all times that water was being supplied to consumers. On August 31, 2012,the West Elgin Treatment Plant experienced raw water quality issues at the plant due to heavy organic loading from a Lake Erie thermal inversion (overturn). As a consequence of the event, membrane filtrate appeared colored and caused elevated turbidity readings above the regulatory threshold.The operating authority reported the turbidity exceedance to Ministry of the Environment(MOE) Spills Action Centre (SAC) (Adverse Water Quality Incident(AWQI)#108285).There was a similar occurrence on September 9, 2012 that also caused the turbidity to exceed the regulatory threshold (AWQI#108358). The addition of sodium hypochlorite and hydrogen peroxide downstream from the membrane filters and membrane effluent turbidimeters intensified the yellow color in the drinking water causing the aesthetics of the water to West Elgin Drinking Water System Annual Summary Page 1 of 8 deteriorate.The operating authorities applied operational strategies(flushing)to manage the situation in the distribution system. Under the direction of the Elgin St.Thomas Public Health Unit and in consultation with the MOE London Office, additional microbiological monitoring was undertaken within the distribution system. Other corrective action to eliminate the colored water from the system included replacing the water in the storage tanks at the water treatment plant by applying an overflow procedure. As a result of the incidents described above,the treatment process did not meet criterion specified in the Procedures for Disinfection of Drinking Water in Ontario for Membrane Filtration(s. 3.4.6)for the month of September, 2012. The membrane filtration process must meet the performance criterion for filtered water turbidity of less than or equal to 0.1 NTU in 99%of the measurements each month.When OCWA determined that the criterion was not met,The MOE SAC was notified. This resulted in the issuance of an Adverse Water Quality Incident(AWQI#108723)on October 1, 2012. Actions)Required: The author of this report recommends that the owner and operating authority investigate the incident to determine if additional corrective and preventive actions, other than those implemented during the events, should be considered that are appropriate for the magnitude of the problem and the impacts on the treatment process.The corrective and preventive action that may be considered could include the addition of treatment . equipment or processes as well as operational procedures to manage the situation in the future. 2. Logs for the drinking water subsystem(s)did not contain the required information. An operator-in-charge (OIC)or a person authorized by an OIC shall record the following information in the logs or other record-keeping mechanisms in respect of each operating shift: 1.The date,the time of day the shift began and ended and the number or designation of the shift. 2. The names of all operators on duty during the shift. 3.Any departures from normal operating procedures that occurred during the shift and the time they occurred. 4.Any special instructions that were given during the shift to depart from normal operating procedures and the person who gave the instructions. 5.Any unusual or abnormal conditions that were observed in the subsystem during the shift, any action that was taken and any conclusions drawn from the observations.6. Any equipment that was taken out of service or ceased to operate during the shift and any action taken to maintain or repair equipment during the shift. (0. Reg. 128104, s. 27 (5)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an OIC. It is verified that the owner and operating authority did not maintain a schedule to designate an OIC for the distribution system. It was also observed that information pertaining to the watermain construction in late May through to early August of 2012 was not recorded in the logbook as per 0. Reg. 128104 s. 27(5). Action(s) Required: Since this issue was brought to the attention of owner and operating authority, a number of changes have been instituted by the municipality to correct and mitigate issues arising from log entries by staff operating the West Elgin distribution system.According to the owner and operating authority, the following changes have been initiated: -procedural changes to the DWQMS Operational Plan for scheduling and assigning staff for Overall Responsible Operator(ORO)and Operator-In-Charge (OIC)duties, West Elgin Drinking Water System Annual Summary Page 2 of 8 -administrative procedures for scheduling and assigning ORO responsibilities, -on-the-job staff training to review logbook record-keeping requirements as per 0. Reg. 128104 s. 27, and -monthly meetings between the Municipal Administrator/Treasurer and operational staff to review water management issues within the West Elgin Water Supply System. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. 3. The record system did not allow the reader to unambiguously identify the person who made the logbook entry. A person who makes an entry in a log or other record-keeping mechanism shall do so in a manner that permits the person to be unambiguously identified as the maker of the entry(0. Reg. 128104 s. 27. (4)). There were entries made in the West Elgin distribution system logbook maintained at the Rodney Tower that does not identify the maker of the entry. More specifically,these incidents occurred on August 30, September 4, 7, 12, 20, October 15, 24, 31, November 7, Action(s) Required: According to the owner and operating authority, training for the West Elgin distribution system operational staff on the requirements specified in 0. Reg. 128104 s. 27 have been completed.As referenced in another section of this report,the owner now meets regularly with operational staff to review activities and issues related to the operation of the system. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. 4. Entries in the logbook were not always made by appropriate and authorized personnel. No person shall make an entry in a log or other record-keeping mechanism unless the person is an overall responsible operator, an operator-in-charge or is authorized to make an entry by the owner,the operating authority, the overall responsible operator or an operator-in-charge(0. Reg. 128104, s.27 (3)). An individual without a valid operators licence signed the logbook as an operator and/or an Overall Responsible Operator(ORO)on June 7, July 16, 31 and August 20,21 of 2012. Action(s) Required: The owner and operating authority shall ensure that recording-keeping entries into West Elgin distribution logbooks maintained at the Rodney Tower are made by individuals authorized to do so under 0. Reg.128/04 s. 27. A review of the effectiveness of the above corrective actions will occur during the 2014 MOE inspection. 6. For every required operational test and every required sample, a record was not made of the date,time,location,name of the person conducting the test and result of the test. The owner and the operating authority for the drinking water system shall ensure that,for every sample required by 0. Reg. 170103, a record is made of the date and time the West Elgin Drinking Water System Annual Summary Page 3 of 8 sample was taken,the location where the sample was taken and the name of the person who took the sample (0. Reg. 170103 Schedule 6 s. 6-10 (1)2.) The operating authority did not record the times for chorine residual testing as per 0. Reg. 170/03 Schedule 7 s.7-2. (3). Action(s)Required: The owner and operating authority for the distribution system shall record the time for very sample collected and tested under 0. Reg. 170103 as prescribed under 0. Reg. 170103 Schedule 6 s. 6-10 (1) Compliance with this requirement will be assessed during the 2014 Ministry of the Environment drinking water inspection. 6. The overall responsible operator had not been designated for each subsystem. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO) of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (0. Reg. 128104 s. 23 (l)). During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. More specifically,the logbook did not indicate an individual assigned the duties and responsibilities of ORO during 2012 for the following dates: January 27, February 3,20, March 15-16,April 11-13, May 25, 31,June 1-3,7-10, 16, 23,24, 29, 30,July 1, 5, 7, 8, 14, 15-31,August 1-21, 22-26. It is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system. System logbook records show an individual made an entry in the system logbook as an ORO that was not a certified operator. Based on logbook entries,the individual acted as the ORO with an expired licence on July 16 and August 20 and 21. The licence expired on May 31, 2012. During the time period between June 1, 2012 to August 26,2012,the individual acted on behalf of water department for the municipality and: -communicate information to the Ontario Clean Water Agency(OCWA)staff that allowed the municipal staff to undertake activities to manage operations within the distribution system, and -communicated with the Ministry of the Environment staff as a representative of the municipal drinking water system during the management of an adverse water quality incident(AWQI#106829) and the selection of an accreditation body(June 25-29, 2012). Action(s) Required: The owner and operating authority for the West Elgin distribution system shall ensure that following: -every operator employed in the subsystem holds a certificate applicable to that type of subsystem (O.Reg. 128104 s.22. (a)), and -an overall responsible operator is designated for the subsystem holds a certificate for that type of subsystem and that it is the same class as, or higher than,the class of that subsystem (0. Reg. 128104 s.23. (1)). According to the owner and operating authority, administrative and procedural changes have been instituted to continually improve the management of the human resources for the water system. These are summarized in other areas of this report.The Ministry will verify compliance with O. Reg. 128104 s.23(1)during the 2014 inspection. West Elgin Drinking Water System Annual Summary Page 4 of 8 7. Operators In charge had not been designated for all subsystems which comprised the drinking water-system. The owner or operating authority of a subsystem or a person authorized by the owner or operating authority shall designate one or more operators as operators-in-charge(OIC)of the subsystem (0. Reg. 128104 s. 25. (1)), During the inspection, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual acted as, or was assigned the duties of an OIC. More specifically,the logbook did not indicate an individual assigned the duties and responsibilities of OiC during 2012 for the following dates: February 28, March 9, 29,April 5, 18, 19,25,27,June 2-9, 11, 12, 14, 15, 17, 18-22, 25, 28, 30,July 1-7, 9, 10, 12, 13, 27,August 3, 5, 22, 23 and 25. It is verified that the owner or operating authority did not maintain a schedule to designate an OIC for the distribution system. Action(s) Required: The owner and operating authority of the West Elgin distribution system or person authorized by the owner or operating authority of the West Elgin distribution system shall designate one or more operators as Operators-In-Charge(OlC)of the subsystem (0. Reg. 128104 s. 25. (1)). The owner and operating authority or person authorized by the owner of operating authority shall ensure that records are maintained of the amount of time each operator works as an OIC (0. Reg. 128104 s. 25 (2)). According to the owner and operating authority, administrative and procedural changes have been instituted to continually improve the management of the human resources for the water system. These are summarized in other areas of this report. Compliance with 0. Reg. 128104 s. 25 (1)and (2)will be reviewed in the 2014 Ministry of the Environment water inspection. 8. All operators did not possess the required certification. The owner or operating authority of a subsystem shall ensure that every operator employed in the subsystem hold a certificate applicable to that type of system (0. Reg. 128104 s.22. (a)), An operator employed by the municipality that acts as the Overall Responsible Operator (ORO)for the distribution system operated without an operators licence from June 1, 2012 to August 27, 2012.The owner and operating authority notified the Ministry of the Environment London Office of this situation on November 27,2012. The owner and operating authority informed the Ministry that the individual was relieved of operator duties pending renewal of the operator certificate. They also notified the Ministry that an operator with the required qualifications was designated as the Overall Responsible Operator since August 28, 2012, Action(s) Required: The owner and operating authority of the distribution system shall ensure that every operator employed in the subsystem: -holds a certificate applicable to that type of subsystem (O. Reg. 128104 s.22. (a)), or -holds a certificate applicable to that subsystem, in the case of an operator who holds a conditional certificate issued or renewed under 0. Reg. 128104 s. 10 (0. Reg. 128104 s. 22. (b).The Ministry shall verify that operators meet certification requirements during the 2014 inspection. West Elgin Drinking Water System Annual Summary Page 5 of 8 9. An adequately licenced operator was not designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. The owner or operating authority of a municipal residential subsystem shall designate an Overall Responsible Operator(ORO)of the subsystem who holds a certificate for that type of subsystem of the same class or higher class for the subsystem (0. Reg. 128104 s. 23(l)). As reviewed and stated previously in this report, it was observed that on multiple occasions there were no entries in the West Elgin distribution system logbook maintained at the Rodney Tower that show an individual was assigned the duties of an ORO. It is verified that the owner and operating authority did not maintain a schedule to designate an ORO for the distribution system.Therefore,the identity of the ORO for those occasions cannot be determined. Action(s) Required: The owner and operating authority shall take action to ensure an adequately licensed operator for the West Elgin distribution system is designated to act in place of the Overall Responsible Operator as per O.Reg. 128104 s. 23 (1). The actions taken by the owner and operating authority will be reviewed during the next annual Ministry of the Environment drinking water system inspection. 10. All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170103 were not met. The owner did not meet the sampling requirement for Column 3 (Number of Sampliing Points in Plumbing that Serves Private Residences)as prescribed in O. Reg. 170103 Schedule 15.1 s. 15.1-5. (3) (a).The owner collected and tested samples from 19 residences instead of the required 20.The Ministry of the Environment was notified of the error by the owner. No further action to correct the situation is required. The owner was advised through the inspection process to submit the Schedule 15.1 results to the Ministry of the Environment using the form specified in 0. Reg. 170103 Schedule 15.1 s. 15.1-9. (8.1). Action(s)Required: The owner and operating authority for the West Elgin distribution system has satisfied the requirements specified by the Ministry of the Environment with respect the O. Reg. 170103 Schedule 15.1-9. (6.1). No further action is required.. 11. All changes to the system registration information were not provided within ten (10) days of the change. During a review of the Drinking Water Information System profile, it was observed that Drinking Water System Owner Information was not correctly identified.When brought to the attention of the owner, updated information was submitted to the Ministry of the Environment. Action(s) Required: The owner for the West Elgin Drinking Water System has updated information for the Drinking Water Information System profile that identifies Drinking Water System Owner Information as per O. Reg. 170103 s. 10.1 (3). No further action is required. West Elgin Drinking Water System Annual Summary Page 6 of 8 12. The following instance(s)of non-compliance were also noted during the inspection: During the review of the Rodney Tower storage tank data and operator logbook entries, it was found that the storage facility was unable to maintain sufficient free chlorine residuals (above 0.20 mg/L)on numerous occasions during the summer months of 2012 to ensure secondary disinfection levels as prescribed in the"Procedure for Disinfection of Drinking Water in Ontario".The Procedure states that the recommended optimum target for free chlorine concentration in the distribution system is 0.20 mg/L. Irregular and wide fluctuations in the chlorine levels were also observed at the Rodney Tower throughout the inspection period. In accordance with 0. Reg. 170103 Schedule 1- 5,the owner must ensure the following conditions have been met regarding secondary disinfection: "The owner of a drinking water system shall ensure provision of, (a)water treatment equipment that is designed to be capable of secondary disinfection using chlorination or chloramination in accordance with the Ministry's Procedure for Disinfection of Drinking Water in Ontario and that is designed to be capable of achieving, at all locations within the distribution system, (i)a free chlorine residual of 0.2 milligrams per litre, if the drinking water system provides chlorination and does not provide chloramination, or(ii) a combined chlorine residual of 1.0 milligrams per litre, if the drinking water system provides chloramination; or(b) other water treatment equipment that, in the Director's opinion, is designed to be capable of providing secondary disinfection that is equivalent to or better than the secondary disinfection provided by the equipment described in clause (a) Action(s)Required: To ensure that the free chlorine residual is maintained(>0.02 mg/L) in water contained in, and from the Rodney Tower,the Owner shall forthwith retain the services of a qualified individual to assess the West Elgin Water Supply System design capabilities to meet with the secondary disinfection requirements as per O. Reg. 170103 Schedule 1-5.A comprehensive investigation and review must be completed to address operational challenges (secondary disinfection chlorination decay)to ensure that a persistent secondary disinfection residual can be maintained to reduce the potential of microbial contamination within the distribution system. Findings from the above assessment should be implemented to improve the general operating requirements and reduce any limitations to ensure secondary disinfection of the West Elgin Water Supply System can be met.The Owner shall provide a summary report of the findings and evaluation to author of this report by April 30,2013, SECTION 3: Corrective Action The non-compliances identified in the MOE Inspection Report for the West Elgin DWS were all addressed as follows. 1. Corrective actions were taken at the Water Treatment Plant in order to try and manage should a coloured water event occur again. This has included regular sampling for manganese and iron of the raw and treated water;colour,taste and odour inspections; monitoring of dissolved oxygen of the raw water during a possible event. The Tri-county Management Committee has requested a report from OCWA Engineering Services to review the 2012 event and make recommendations on treatment options. 2. Corrective action was taken immediately by the owner to address non-compliances 2-9 will be evaluated by the MOE in the 2014 inspection. West Elgin Drinking Water System Annual Summary Page 7 of 8 _I 3. There were no required actions for the missed lead plumbing sample because notification was made at the time of the incident. 4. The Drinking Water Information System was updated by the owner as soon as it was brought to their attention and no further actions were required by the MOE. - S. Stantec was hired to assess the Rodney Tower operation and provide recommendations to maintain a free chlorine residual of 0.2mg/L In the distribution system. The report was forwarded to the MOE on April 30, 2013 to address the non-compliance. Considerations for implementation of the recommendations will be made upon receiving capital costs from the engineers. SECTION 4: Summary and Discussion of Quantity of Water Supplied In accordance with Schedule 22-2(3)find a summary and discussion of the quantity of water supplied . during the reporting period compared to the rated capacity specified in the MDWL, DWWP and Permit to Take Water,including monthly average and maximum daily flows. Attached as Appendix A,find a summary of the raw flows including total,average,and maximum daily flows,and peak flow rates for the reporting period. As well,a comparison of flows to the Permit to Take Water limits is provided. The Permit to Take Water(PTTW)specifies flow rates and total water takings permitted. For the West Elgin DWS the maximum flow rate limit is 9,400L/min. The total daily water taking is 13,500m3/day. There were no PTTW exceedances in 2013. The West Elgin DWS is at 29%capacity of the total water taking limit,which is down 2.7%from last year. Attached as Appendix 8,find a summary of treated water flows including total,average, and maximum daily flows for the reporting period. As well,a comparison of flows to the Municipal Drinking Water Licence(MDWL)rated capacities is provided. The rated capacity of the plant is 12,160m3/day of treated water as specified in the MDWL.The daily average flow for the reporting period was 3,620m3/day, which is an 8.6%decrease from 2012. The maximum daily flow for the reporting period was 5,667m3/day which corresponds to a 17.4%decrease from 2012. The plant is operating at 30%of its rated capacity,down from 2012 by 2.6%. Attached as Appendix C,find a summary of flows including total,average, and maximum daily flows for the reporting period for the Iona Interconnection. The Iona Interconnection rated capacity is 1,6000/day as specified in the MDWL. The daily average flow for the reporting period was 404m3/day, which corresponds to a 0.7%increase from the previous year. The average daily flow is controlled by the SCADA programming in attempts to meet the agreement with Southwold to take 400m3/day. The West Elgin DWS is capable of meeting its current uses for the system. It is operating at well below the limits set out in the Permit to Take Water and the design capacity for the plant. West Elgin Drinking Water System Annual Summary Page 8 of 8 N - W Ch tD e'i 0 H LD W O tD 00 .. � N DO N G1 DO Q1 01 Q1 G1 C1 DO m 41 Q. w 44 Ly 7 .� 01 N rV O M O M r-f r� 0 00 d 1� � 0, en 0ovt -;T CA Ln qt 4A r� 'X 47 00 r-1 r-I lD C3 M M N G1 LD 00 f� M 41 m 41 ..1d Fm N c m tD M f- mr M N 00 lD n r+ m r-f Gl N r-�1 d' N -1 CI tl' N N N 00 m 00 0o tD M 00 r-1 0 00 ui d v sri frl fri fr1 -i L6 L6 Lr1 a � X a. a � W a a & m n w d' N O cl' d' N O m 0 n Dl N N N N m m M m M N N N N Q, N a r-f C tD 00 w 1` n 0 N t- M w N GP r-, Kt w tD tD N 4 it in I*, 00 N 0 t6 q' N M Q N tD M O 00 M N 00 M iY1 M M d' ct d, M M fY1 [Y1 4w � Y a- m L i E Lo Vtd 1` O E M M -1 N H M 3 00 t r-I N 01 O N N O N Q V1 00 A lD C d C7 M N m N N N 3Y ko N �' � �; � r� o 8 0 o o rNf rM-f r� �M-i ref c ro ri um tA W N 3 L 4W j wga � r' ¢ gp a y m LI. � � �f �i 4 C DJ u _ L Y p NnLnLnnromrINr•fc, a0 n G is CL 'u 'e N 41 nr-i HMLn NMLn n = ma) N0tornootonr-iLn i cm 'I N fv to 4 CL C3) rt 0 n �q to •R Ln v er Lri L6 Lr cF Ln v Lfl M E Q r'I N rl O n n W 0 N LO n Rt 0 m w oo 0 fV N N N M M M m m N N N m m V X Q W Z u a w CL +� Q Cn N n m 61 0 Ln oo �* m Ln 0 n ¢P 0 c* r-I n n w 0o n M Ln N wN N H rq m m r-1 Ln Ln r-I M to .0 ff1 m frf fM fry d' d' ff1 ry ffi ffi f» to CL V1 GJ s 0 WCrir-Ian' °mmLnn � � nA00 a�a a r' dtpLrir1r-icoGin0 �- et N u C vii 7 L ` •Q tB C �" p E E m E bD 3 m � a � � � ma � > u Fpm 431 Q a� Ln s L 3 0 a fa as F- i w m s - c ui m 3 uu C u L 00 00 00 00 00 Op 01 O Gl 07 - N N N N N N N N G4 N 00 I� 00 m 10 tko 3 �L f7 �p O O O O O O O O p O N H O •c ri ri r-I ri 3 m s C m M W d• N 0 W Ln m N N N N N N r1 E F C.7 Q G1 X_ � rl v1 a o Q u � M o N Lm O r1 e-1 rl o w m w 1n d' m mmrn mNr+ rnm0NM o u 3 3 u sv N in � m Ln � �m n � rNi c o o � � M M to � t?. C G L L L U � w m rCa N Q � 3' Q C o O v F > m -_ 0 0 w a c t' o � � o c „ c u � ate+ 41 E- CC � O t,F C 46 Ontario Clean Water Agency v Agency Ontarienne ®aa Eaux March 21,2014 Tom Clubb 3232 White Oak Road,3rd Floor LondonONN6E 11-8 Attention:Mr.Clubb RE: Rodney Wastewater Treatment Plant Annual Report 2013 The Ontario Clean Water Agency is the Operating Authority for the Rodney Wastewater Treatment Plant an behalf of the Municipality of West Elgin. The system is operated under Environmental Compliance Approval 3-0871-88-949. Please find attached the 2013Annual Report for the Rodney Wastewater Treatment Plant. Feel free to contact me should you require any additional information regarding the report. I can be reached at 226-377-3563. Sincerely, Cindy Sigurdson Process and Compliance Technician, Ontario Clean Water Agency C.C. Scott Gawley,Municipality of West Elgin Dale LeBritton,Ontario Clean Water Agency Stephen Dunn,Ministry of the Environment MUNICIPALITY OF WEST ELGIN RODNEY WASTEWATER TREATMENT PLANT 2013 ANNUAL REPORT January 1 to December 31,2013 Environmental Compliance Approval#3-0871-88-949 Prepared by: Ontario Clean Water Agency Agence Ontarienne Dies Eaux Table of Contents Section1: Overview........................................................................................................... 1 Section 2: Monitoring Data................................................................................................2 Section 3: Operating Problems and Corrective Actions.....................................................8 Section4: Maintenance.....................................................................................................9 Section S. Effluent Quality Assurance................................................................................9 Section6. Calibration and Maintenance............................................................................9 Section7: Effluent Quality.................................................................................................9 Section8: Biosolids.......................................................................................................... 10 Section 9: Community Complaints................................................................................... 10 Section 10: Bypasses, Spills,and Abnormal Discharges .................................................. 11 Section11: Summary....................................................................................................... 11 Appendix A: Analytical Data i Section 1: Overview The wastewater treatment plant was operated under Environmental Compliance Approval 3- 0871-88-949 dated April 12, 1994 with amendments September 24, 1998. . Collection System The collection system maintenance is carried out by the Municipality of West Elgin. It contains gravity sewers that lead to the Main Pumping Station located on Furnival Road. The pumping station is operated by OCWA. It contains a wet well with two submersible pumps that pump to the treatment plant. Backup power is supplied by an onsite generator. Plant Description The Rodney Wastewater Treatment Plant is an extended aeration facility which consists of: extended aeration,settling, UV disinfection (seasonal), phosphorus removal,and filtration. The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds(BBD). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is filtered and seasonally disinfected using ultraviolet light,then discharged to Sixteen Mile Creek. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant. Process Details • Wastewater is directed into the sewage lift station from the Village of Rodney by gravity.Wastewater is pumped from the sewage lift station located near the junction of Furnival Road and King Street by force main into a reinforced concrete splitter chamber, provided with a mechanical rake bar screen. • The secondary treatment system consists of two aeration basins,one reinforced concrete clarifier tank and two return activated sludge pumps. • The phosphorous removal system consists of one 30,000 L fiber reinforced tank with spills containment equipped with 2 diaphragm type metering pumps(1 duty and 1 standby). • Three mechanical aerators in each aeration tank provide oxygen at a low pressure in the aeration tanks. • The tertiary treatment system consists of four(4) continuous back wash 2 metre deep bed,granular single media sand filtration units housed in the filter building. Hydrogen peroxide is introduced for filter cleaning when necessary. • The disinfection system consists of a ultra-violet(UV)unit through which the effluent is discharged seasonally. • A concrete V-notch weir flow measuring chamber is installed between the clarifier and the filter building. • Operations are controlled by a programmable logic controller(PLC).A data logging computer system with local monitoring capability is used to monitor,trend,and record select process parameters. • Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator. • Process control is monitored by SCADA at the West Lorne Wastewater Treatment Facility. Page 1 of 11 Section 2; Monitoring Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. Raw sewage is sampled bi-weekly and tested for BOD5i total suspended solids,total phosphorus, and total Kjeldahl nitrogen. The raw samples are collected as 24 hour composite samples. Final effluent is sampled bi-weekly and tested for BOD5j total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahl nitrogen,nitrite,nitrate,pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a twenty-four hour period. Grab samples for dissolved oxygen and temperature are collected bi-weekly. A grab sample for E.coli is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent, raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes required. In 2013,all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature,pH and dissolved oxygen were conducted by staff at the treatment plant. The receiving stream temperature is performed at Sixteen Mile Creek. Flows Detailed monthly flow information is summarized in Appendix A.The total flow treated in 2013 was157,336m',which corresponds to a 3%increase from 2012raw flows. The annual average daily flow for the reporting period was 4310/day,or 73%of the plant's rated design capacity of 590m3/day(see Chart 1). The design average daily flow for the plant was exceeded 29 times during the year,compared to 12 times in 2012. The hydraulic peak flow of 2,190m3/day for the plant was not exceeded 2013. Chart 1. The average daily raw sewage flow to the plant in 2013 compared to 2012. Page 2 of 11 700 600 500 400 MMUM 2012 Avg. Raw Flow. 300 (m3/d) 200 2013 Avg. Raw Flow (m3/d) 100 <> .0 Rated Capacity 0 to LL Q Q vNi O z O Q M c Q Raw Sewage Quality The annual average raw sewage BODS concentration to the plant was 129mg/L with a maximum concentration of 266mg/L.The average BODs loading to the plant was 55.6kg/d for 2013. The annual average concentration of BOD5 has increased 13.3%from 2012,see Chart 2. Chart 2. Average monthly raw concentration of BOD5 for 2013 compared to 2012. 250 200 150 100 ®2012 Raw BODS(mg/L) 50 ■2013 Raw BOD5(mg/L) 0 M CL LL 2 a g ¢ n D z c c Q The annual average raw sewage suspended solids(TSS)concentration to the plant was 143mg/L, with a maximum of 338mg/L. This corresponds to an average TSS loading to the plant of 61.7kg/day. The average concentration of TSS has increased 69.6%from 2012,see Chart 3. Page 3 of 11 Chart 3. The average monthly raw concentration of TSS for 2013 compared to 2012. 250 200 150 100 ■2012 Raw TSS(mg/L) 50 ■2013 Raw TSS(mg/L) 0 Q C C a The annual average raw sewage Total Kjelda hl Nitrogen (TKN)concentration to the plant was 34.7mg/L,with a maximum of 77.4mg/L. This corresponds to an average TO loading to the plant of 15kg/day. The average concentration of TKN has increased 53.8%from 2012,see Chart 4. Chart 4. The average monthly raw concentration of TKN for 2013 compared to 2012. 60 50 40 30 20 ®2012 Raw TO(mg/L) 10 ■2013 Raw TO(mg/L) 0 c o a oU a > u ba li g Q -=i Q V1 0 Z 0 Q m 3 c Q The annual average raw sewage Total Phosphorus(TP)concentration to the plant was 3.99mg/L, with a maximum of 9.29mg/L. This corresponds to an average TP loading to the plant of 1.72kg/day. The average concentration of TP has increased 49.5%from 2012,see Chart 5. Page 4 of 11 Chart 5. The average monthly raw concentration of TP for 2013 compared to 2012, 7 6 5 4 3 M 2012 Raw TP(mg/L) 2 ■2013 Raw TP(mg/L) 1 0 tw`m a a�i 0 a W as LL Q¢ cn d Z a Q i� c c Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of the monthly average concentration and loading ranges compared to the limits set in the Environmental Compliance Approval. Summary and Comparison of Compliance Data Table 1. Monthly average concentration and loading ranges far 2013. Parameter Monthly Monthly Monthly Monthly Average Average Average Average Effluent Limit Effluent Result Loading Loading Result (mg/L) Ranges Limit Ranges (m /L) (kg/d) (kg/d) BOD5 10(a) <2—<2.7 6.9 0.6-3.0 15(b) <2—<5.5 Suspended Solids 10(a) <2—7.5 6.9 0.6-2.8 15(b) <2—<2.5 Total Phosphorus 0.5(a) 0.06-0.16 0.4 0.02-0.08 1.0(b) <0.04—0.15 Total (Ammonia+ 3.0(a) <0.1-<0.20 2.2 0.04-0.33 Ammonium)Nitrogen 5.0(b) <0.1—0.60 E.coli 1 200 <2-<10.4 NOTE: (a) limit applies during the non-freezing period (b) limit applies during the freezing period Discussion on Monitoring Data as Compared to the Effluent Limits Page 5of11 I The monthly averages were all met as prescribed in the Environmental Compliance Approval. The plant is providing effective treatment with meeting all compliance monthly average concentration and loading limits. The annual average effluent B0D5 for 2013 was 2.Smg/L,which is a 14.3%increase from 2012 (see Chart 6). The annual loading of B0D5 at the plant in 2013 was 1.1kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 6. The effluent monthly average concentration of BODS in 2013 compared to 2012 concentrations. 16 14 ' 12 A ! 10 � ' I 2012 Effluent BODS (mg/L) 8 v a 2013 Effluent 8OD5 (mg/L) 4 w Objective 2 0 ----Limit W CL LL 2 Q ¢' V1i o z Cl) a a The annual average effluent Total Suspended Solids(TSS)for 2013 was 3mg/L,which is anincrease from 2012 by 13%(see Chart 7). The annual loading of T5S at the plant in 2013 was 1.3kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Page 6 of 11 Chart 7. The effluent monthly average concentration of TSS in 2013 compared to 2012concentrations. 16 14 - i 12 10 - 1— ----�-- _ 2012 Effluent TSS 8 ..%`` (mg/L) 2013 Effluent TSS 6 " — �<,» (mg/L) 4 w. m .r Objective 2 0 -Limit c .c] L A c ^ ho ¢ ti 7 u '-+ U_ ¢ ' Q vii b z O ? Q M c G Q The annual average effluent Total Ammonia+Ammonium Nitrogen(TAN)for 2013 was 0.2mg/L, which is a 13%increase from 2012(see Chart 8). The annual loading of TAN at the plant in 2013 was 0.07kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart B. The effluent monthly average concentration of TAN in 2013 compared to 2012concentrations. 6 5 ' A 4 �� r 2012 Effluent TAN l 2013 Effluent TAN 1 Objective 0 ----Limit L L LL g a a= n 0 zo o y a a The annual average effluent Total Phosphorus(TP)for 2013 was 0.09mg/L,which is a 16.8% increase from 2012(see Chart 9). The annual loading of TP at the plant in 2013 was 0.04kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Page 7 of 11 Chart 9. The effluent monthly average concentration of TP in 2013 compared to 2012 concentrations. 1.2 1 �% %% 0.8 2012 Effluent TP (mg/L) 0.6 2013 Effluent TP 0.4 (mg/L) 0.2 w° Objective 0 ----Limit c M d C eD W t+i 7 u m 3 C C Q The annual geometric mean effluent E.coll for 2013 was 2.7cfu/100mL,which is a 20%increase from 2012(see Chart 10). Refer to Table 1 for a list of monthly geometric mean effluent limits. Chart 10. The effluent monthly geometric mean concentration of E.coli in 2013 compared to 2012 concentrations. 250 200 2012 Effluent E.toll 150 (cfu/100mL) 100 2013 Effluent E.coli (cfu/100mL) 50 Objective 0 ----Limit M CL g ¢ z a a c c Section 3: Operatina Problems and Corrective Actions Cold temperatures can affect the treatment of the sewage. The mechanical surface aerators in the aeration tanks lowers the temperature of the contents further. Adjustments to the mixed liquor Page 8 of 11 suspended solids the plant was able to remain in compliance during these cold periods. The cold temperatures formed ice on the clarifier which caused the clarifier sweeper arm to break. During the repairs the aeration flow was diverted to the lagoons instead of the clarifier. Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders: -replaced spring on clarifier sweeper arm -repair clarifier sweeper arm -replaced RAS pump -replaced clarifier motor -replaced aeration motors for aerators Z,3,5,6 Section 6: Effluent guality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the plant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include dissolved oxygen,pH,temperature, settling tests,Mixed Liquor Suspended Solids(MLSS),and Mixed Liquor Volatile Suspended Solids(MLVSS). As well, monitoring of the alum dosages,wasting volumes and Return Activated Sludge Suspended Solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Section 6: Calibration and Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in February by Albert's Generator Services. Flowmetrix Technical Services Inc.performed the annual calibration on the flow meter in May. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Section 7: Effluent Quality Effluent Objectives Page 9 of 11 The following table shows the monthly average effluent concentrations ranges and loadings to the effluent objectives outlined in the Environmental Compliance Approval Parameter Average Average Average Average Monthly Monthly Monthly Monthly Effluent Effluent Result Loading Loading Result Objective Ranges Objectives Ranges (mg/L) (mg/L) (kg/day) (kg/day) BOD5 5(a) <2—<23 3.9 0.6-3.0 10(b) <2—<5.5 Suspended Solids 5(a) <2—7.5 3.9 0.6-2.8 10(b) <2—<2.5 Total Phosphorus 0.3(a) 0.06-0.16 0.28 0.02-0.08 0.8(b) <0.04—0.15 Total(Ammonia+ 2.0(a) <0.1-<0.20 Ammonium) 4.0(b) <0.1-0.60 1.57 0.04-0.33 Nitrogen E. coil 150 <2-<10.4 Dissolved Oxygen 5 736- 12.63 Discussion of Effluent Objectives The Rodney WWTP meet allbut one monthly concentration effluent objectives set out in the Environmental Compliance Approval, In September,the monthly average concentration of total suspended solids was 7.5mg/L(Refer to Table above and Chart 7). A possible cause of the exceedance was due to aigae build up. All monthly average loading objectives were met The annual average flow for 2013 was 431m3/d,which is below the design flow of 590m3/d. However,there were 29 instances where the design flow was exceeded,this is up from 12 in 2012.However,there was more rain events that caused the higher flows in 2013 than in 2012. Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental ComplianceApproval.The waste activated sludge process transfers to the lagoon. The sludge is allowed to settle at the bottom of the lagoon and the liquid is pumped back to the head of the plant for treatment. There is some sludge build up at the discharge pipe from the plant to the lagoon. This has been put on the capital list for its removal in 2014. Section 9: Community Complaints No community complaints with regards to plant operations were received in 2013. Page 10 of 11 Section 10: Bypasses, Spills, and Abnormal Discharges There were no by-pass events for the Rodney WWTP during 2013. The Rodney Wastewater Treatment Plant can direct raw sewage from the pump station to the lagoon when there is a power failure of long duration. The pump station has back up power, however,the treatment plant does not have any back up power. Section 11: Summary Overall the Rodney Wastewater Treatment Plant provided effective treatment in 2013. Page 11 of 11 i 1 I APPENDIX A Analytical Data �ia��9�� 0i1WlI�iO�ann,.. 0 •��91 ��m�� eai9Y El��ai smr m� �e��s anima nen i� COMES�e�. mu�0 IE0�0 n. muuli �9 A0� IYW9�q 9�1y� nm 1111 UNION I 111111111111111 t �,1 N �I^III le� Ir�N UN111111111111111 MERCK �� Ontario Clean Water Agency Agence Ontarlenne Des Eaux March 21,2014 Tom Clubb 3232 White Oak Road,3`d Floor London ON ME 11.8 Attention: Mr.Clubb RE: West Lorne Wastewater Treatment Plant Annual Report 2013 The Ontario Clean Water Agency is the Operating Authority for the West Lorne Wastewater Treatment Plant on behalf of the Municipality of West Elgin. The system€s operated under Environmental Compliance Approval 34)442-90-938. Please find attached the 2013 Annual Report for the West Lorne Wastewater Treatment Plant. Feel free to contact me should you require any additional information regarding the report. I can be reached at 226-377-3563. Sincerely, Cindy Sigu son Process and Compliance Technician, Ontario Clean Water Agency C.C. Scott Gawley,Municipality of West Elgin Dale LeBritton,Ontario Clean Water Agency Stephen Dunn,Ministry of the Environment MUNICIPALITY OF WEST ELGIN WEST LORNE WASTEWATER TREATMENT PLANT 2013 ANNUAL REPORT January 1 to December 31, 2013 Environmental Compliance Approval # 3-0442-90-938 Prepared by: Ontario Olean Water Agency Agency Ontarienne Des Eaux 11 Table of Contents Section1: Overview........................................................................................................... 1 Section 2: Monitoring Data................................................................................................2 Section 4: Maintenance................................................................................................... 10 Section 5: Effluent Quality Assurance.............................................................................. 10 Section 6: Calibration and Maintenance.......................................................................... 11 Section7: Effluent Quality............................................................................................... 11 Section8: Biosolids.......................................................................................................... 13 Section 9: Community Complaints................................................................................... 13 Section 10: Bypasses, Spills, and Abnormal Discharges .................................................. 13 Section11: Summary....................................................................................................... 13 Appendix A: Analytical Data Section 1: Overview Overall the West Lorne Wastewater Treatment Plant provided effective wastewater treatment in 2013. The wastewater treatment plant was operated under Environmental Compliance Approval 3-0042-90-938 dated November 8,1993 with amendments July 6,1994 and September 24, 1998. Collection System As of May 2013,the collection system maintenance is carried out by the Ontario Clean Water Agency. It contains gravity sewers that lead to the Main Pumping Station located on Marsh Line. It contains a wet well with three submersible pumps that pump to the treatment plant. There is a receptacle for a portable generator should the need arise for backup power. In emergencies, the wetwell contains an overflow pipe that discharges to the West Lorne Lagoon. Plant Description The West Lorne Wastewater Treatment Plant is an extended aeration facility which consists of: grit removal and screening,extended aeration,settling,phosphorus removal,filtration and UV disinfection(seasonal). The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds (BOD). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is seasonally disinfected using ultraviolet light,then discharged to Zoller Drain. Zoller Drain is connected to Brock's Creek and then from there it goes to Lake Erie. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant for treatment. Process Details • Wastewater is directed into the sewage lift station from the Village of West Lorne by gravity.Wastewater is then pumped from the sewage lift station located on Mash Line into a reinforced concrete inlet channel, provided with a mechanical rake bar screen. • The secondary treatment system consists of two trains each consisting of: aeration tank,clarifier tank,and two return activated sludge pumps. • The phosphorous removal system consists of one 15,OOOL plastic tank with 2 diaphragm type metering pumps 1 duty and 1 standby. • Lime system for pH and alkalinity control (currently not in use) • The objective of the system is to remove organics,total Kjeldahl nitrogen (TKN), phosphorous and ammonia-nitrogen. • Two rotary lobe blowers one duty and one standby supply low pressure air to the aeration tanks. • The tertiary treatment system consists of three continuous back wash, up flow,deep bed,granular single media sand filtration units housed in the filter building.The disinfection system consists of a ultra-violet(UV) unit through which the effluent is discharged. • Operations are controlled by a programmable logic controller(PLC).A data logging computer system with local monitoring capability • Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator Page 1 of 13 Section 2: Monitorine Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. Raw sewage is sampled bi-weekly and tested for BOD5i total suspended solids,total phosphorus, total Kjeldahl nitrogen,and alkalinity. The raw samples are collected as 24 hour composite samples. Final effluent is sampled bi-weekly and tested for BOD5,total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahl nitrogen, nitrite,nitrate,pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a 24 hour period. A grab sample of temperature and dissolved oxygen is collected bi-weekly. A grab sample for E.coil is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent, raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes as required. In 2013,all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature,pH and dissolved oxygen were conducted by operators at the treatment plant. The receiving stream temperature is monitored. Flows Detailed monthly flow information is summarized in Appendix A. The total flow treated in 2012 was 206,843.2m3,which corresponds to a 14%increase from 2012 raw flows,see Chart 1. This increase in flow in 2013 is attributed to higher precipitation received in 2013 compared to 2012. The annual average daily flow in 2013 was 566.7m3/day,or 63%of the plant's rated design capacity of 900m3/day. Page 2 of 13 Chart 1. Average raw flow for 2013 compared to 2012. 1000 800 700 600 2012 Avg.Raw Flow 500 (m 3/d) 400 2013 Avg.Raw Flow 300 (m3/d) 200 Rated Capacity 100 (m3/d) 0 ¢ 0 z ❑ E VI VI The design average daily flow for the plant was exceeded 24 times during the year,compared to 6 times in 2012 (refer to Table 3). The hydraulic peak flow of 2,7000/day for the plant was not exceeded in 2013,refer to Chart 2. Chart 2. The maximum flow each month in 2013 compared to 2012. 3,000.00 2,500.00 2,000.00 2011 Peak Raw Flow 1,500.00 (m3/d) 2012 Peak Raw Flow 1,000.00 (m3/d) 500.00 Peak Flow(m3/d) 0.00 ,iri A a M C- M ' m o a t � ¢ Q cn O z o E E M Ln Page 3 of 13 Raw Sewage Quality The annual average raw sewage BOD5 concentration to the plant was 106.9mg/L with a maximum concentration of 359mg/L. The average concentration of BOD5 has decreased 4.8% from 2012,see Chart 3. The average BOD$loading to the plant was 60.6kg/d for 2013. Refer to Appendix A for detailed analytical data. Chart 3. Raw sewage average monthly concentration of BOD5 for 2013 compared to 2012 concentrations. 250 200 — 150 100 a 2012 Raw BOD5(mg/L) 50 ■2013 Raw BOD5(mg/L) 0 161- 1 . . -cm W m CL M ? a W o m ebn g a g ¢ VI a z a ¢ a a The annual average raw sewage suspended solids(TSS)concentration to the plant was 114mg/L, which is a 14.7%decrease from 2012(see Chart 4). This corresponds to an average TSS loading to the plant of 64.8kg/day. Refer to Appendix A for detailed analytical data. Chart 4. Raw sewage average monthly concentration of TSS for 2013 compared to 2012 concentrations. 500 450 400 350 300 250 200 M 2012 Raw TSS(mg/L) 150 100 ■2013 Raw TSS(mg/L) 50 0 m v r`o `a. m mm 0 tj o avi em „1 g a g a v, o z a a a Page 4 of 13 The annual average raw sewage nitrogen concentration(as represented by TKN)to the plant was 29.3mg/L with a loading of 16.6kg/d. This is an increase of 30.9%from the 2012 annual average concentration,see Chart S. Refer to Appendix A for detailed analytical data. Chart 5. Raw sewage average monthly concentration of TKN for 2013 compared to 2012 concentrations. 50 45 40 35 30 25 20 a 2012 Raw TKN(mg/L) 15 10 ■2013 Raw TO(mg/l.) 5 0 L L tzo CL +. :21 U g a g a Ln a z° o a c a The annual average raw sewage total phosphorus(TP)to the plant was 3.35mg/L,with a loading of 1.90kg/d. This is an increase of 10.3%from 2012 annual average of TP,see Chart 6. Refer to Appendix A for detailed analytical data. Chart 6. Raw sewage monthly average concentrations of TP for 2013 compared to 2012 concentrations. 8 7 6 5 4 3 2 2012 Raw TP(mg/L) 2 ■2013 Raw TP(mg/L) 1 0 c ss M a M M ? 3 w 0 o a Page 5 of 13 The annual average raw sewage alkalinity to the plant was 270mg/L. This is a decrease of 2.1% from 2012 annual average alkalinity,see Chart 7. Refer to Appendix A for detailed analytical data. Chart 7. Raw sewage average monthly concentrations of alkalinity for 2013 compared to 2012 concentrations. 350 300 250 200 150 0 2012 Raw Alkalinity (mg/L) 100 ■2013 Raw Alkalinity 50 (mg/L) 0 G) `w a M :) - = m o o a] ; c c Overall the annual average raw concentrations of BOD.5i TSS and alkalinity have decreased where as TKN and TP have increased. Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of monthly average effluent result ranges and loading ranges compared to the compliance limits in the Environmental Compliance Approval. Page 6 of 13 Summary and Comparison of Compliance Data Table 1. Monthly average Effluent limits and monthly average loading limits compared to sample results received at the West Lorne WWTP. Parameter Monthly Monthly Average Monthly Average Average Monthly Average Loading Effluent Effluent Result Loading Ranges Limit Ranges Limit (kg/d) (mg/L) (mg/L) (kg/d) BOD5 10(a) <2—<3 9.0(a) 0.7—1.8 15(b) <2-4 13.5(b) 1.3-2.2 Suspended Solids 10(a) <2-7 9(a) 0.9-3.7 15(b) <2-3 13.5(b) 11—2.2 Total Phosphorus 0.5(a) 0.06-0.17 0.45(a) 0.02-0.08 1.0(b) 0.06-0.11 0.9(b) 0.04-0.07 Total(Ammonia+ 3.0(a) <0.1—<0.2 2.7(a) 0.04-0.08 Ammonium) Nitrogen 5.0(b) <0.1 4.5(b) 0.06-0.07 E. coli 200 0-210 NOTE: (a) limit applies during the non-freezing period (b) limit applies during the freezing period Discussion on Monitoring Data as Compared to the Effluent Limits The annual average effluent BQD5 in 2013 was 2.35mg/L,which is an increase by 7%from 2012 (see Chart 8). The annual loading of BQD5 was 1.33kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 8. The effluent monthly average concentration of B0135 in 2013 compared to 2012 concentrations. 16 rrr� A 14 y / 12 1 10 ,._�. — 1 2012 Effluent BQD5 'a (mg/L) 8 2013 Effluent BQD5 4 Objective 2 0 -- Limit ab LZ a g a y o z a Q 3 C G Q Page 7 of 13 The annual average effluent Total Suspended Solids(TSS)for 2013 was 3.9mg/L,which is a 26.3%increase from 2012(see Chart 9). The annual loading of TSS at the plant in 2013 was 2.2 kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 9. The effluent monthly average concentration of TSS in 2013 compared to 2012 concentrations. 16 14 , 12 � �� 2012 Effluent TSS 10 �,:_._vr.�� v% (mg/L) 8 A- % 9 R 2013 Effluent TSS 6 his (mg/L) 4 Objective 2 0 ----Limit M y M a. rTO ? w 0' o w 00 O z o a M c c 4 The annual average effluent Total Phosphorus(TP)for 2013 was 0.10mg/L,which is a 16.6% increase from 2012 (see Chart 10). The annual loading of TP at the plant in 2013 was O.06kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 10. The effluent monthly average concentration of TP in 2013 compared to 2012 concentrations. 1.2 1 ti f1 0,8 �. - i-3 +y 2012 Effluent TP n (mg/L} 0.6 X2013 Effluent TP " 0.4 (mg/L) a `� �� Objective 0.2 0 ----Limit lC6 N M Q ro 3 7 d O d 'y LL Q ^� Q N1 O z D a lO 7 C G a Page 8 of 13 II i The annual average effluent Total Ammonia+Ammonium Nitrogen (TAN)for 2013 was 0.1mg/L, which is consistent with 2012(see Chart 11). The annual loading of TAN at the plant in 2013 was 0.06kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 11. The effluent monthly average concentration of TAN in 2013 compared to 2012 concentrations. 6 5 ' ` /1 4 a 2012 Effluent TAN 3 e4?— (mg/L) ,& 2013 Effluent 1 _Objective 0 ----Limit M w o a M 0 v o g a g Q an Q z o ¢' C a The annual geometric mean effluent E.Coll for 2013 was 29cfu/100mL,which is a 21.2% increase from 2012(see Chart 12). E.Coll is monitored only during the disinfection season which is from April 15`h to October 15th. There was one limit exceedance in April for the E.Coll,this was reported to the MOE. Refer to Table 1 for a list of monthly average effluent limits. Chart 12. The effluent monthly geometric mean concentration of E.Cali in 2013 compared to 2012 concentrations. 250 200 ------ 2012 Effluent E.coli 150 - ,W._-,., s,_,.-,_:,: s._<. (cfu/100mL) 100 lll�2013 Effluent E.Coll (cfu/100mQ 50 n Objective 0 ----Limit M C. y � O m U- g Q g Q cn C3 z p Q M c c Q Page 9 of 13 The West Lorne WWTP provides an effective treatment process complying with all the monthly average limit requirements set out in the Environmental Compliance Approval with the exception of one non-compliance for E. toll. The monthly geometric mean exceeded the 200cfu/100mL limit in April with a geometric mean of 210cfu/100mL. The system was thoroughly cleaned and no further issue. This non-compliance was reported to the MOE with no further action required. Section 3: Oneratina Problems and Corrective Actions The UV System required a lot of maintenance and part replacements in 2013,mainly due to age. It has been recommended for replacement/upgrade in 2015. The SCADA system had issues in 2013 and is obsolete,an upgrade will be considered for 2014. The sand filters continue to be an ongoing issue. They will be going through an overhaul over the next few years to make the necessary upgrades for operation. Despite these issues,the plant operated very well in 2013 with only one non-compliance. Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders: -repaired RAS Pump P108 -repaired effluent hydrants -replaced 8 quartz sleeves on UV system -repaired Pump#1 at Pump Station Section 5: Effluent Quality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the plant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include dissolved oxygen, pH,temperature,settling tests, Mixed Liquor Suspended Solids(MLSS),and Mixed Liquor Volatile Suspended Solids(MLVSS). As well, monitoring of the alum dosages,wasting volumes and Return Activated Sludge suspended solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Page 10 of 13 Section G: Calibration and Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in June by Albert's Generator Service. Flow Metrix Technical Services Inc. performed the annual calibration on the flow meter in April, in house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Section 7: Effluent Quality Effluent Objectives The following table represents the monthly average effluent result ranges and the monthly average loading ranges compared to the objectives outlined in the Environmental Compliance Approval. Table 2. Effluent objectives compared to monthly average concentrations and loadings. Monthly Monthly Monthly Effluent Average Loading Average Parameter Objective Effluent Loading (mg/L) Ranges Objective Ranges (mg/L) (kg/day} (kg/d) BODS 5(a) <2—<3 4.5(a) 0.7-1.8 10(b) <2—4 9.0(b) 1.3-2.2 Suspended Solids 5(a) <2-7 4.5(a) 0.9-3.7 10(b) <2-3 9.0(b) 1.2-2.2 Total Phosphorus 0.3(a) 0.06-0.17 0,27(a) 0.02-0.08 0.8(b) 0.06-0.11 0.72(b) 0.04-0.07 Total (Ammonia+ 2.0(a) <0.1—<0.2 1.8(a) 0.04-0,08 Ammonium) Nitrogen 4.0(b) <0.1 3.6(b) 0.06-0.07 E.coli 150 0-210 Dissolved Oxygen 5 7.2-10.0 Design Flow(m3/d) 900 375-756 Note: (a)objective applies during the non-freezing period (b)objective applies during the freezing period Dissolved Oxygen objective is expressed as a minimum,where all other parameters are expressed as maximums. Page i 1 of U Discussion of Effluent Objectives The West Lorne WWTP didn't meet all of its effluent objectives and design flow criteria,the following table shows the objectives that were not met in 2013. Table 3. Objectives exceeded in 2013 along with possible cause/comment. Parameter Result Date Comments/Cause Flow 1434m3/d January 12 High Precipitation/Snow Melt Flow 1434m3/d January 13 High Precipitation/Snow Melt Flow 1806m3/d January 14 High Precipitation/Snow Melt Flow 1293m3/d January 15 High Precipitation/Snow Melt Flow 1017m3/d January 16 High Precipitation/Snow Melt Flow 1016m3/d January 30 High Precipitation/Snow Melt Flow 1072m3/d January 31 High Precipitation/Snow Melt Flow 926m3/d February 20 High Precipitation/Snow Melt Flow 111101d February 28 High Precipitation/Snow Melt Flow 1096m3/d March 12 High Precipitation Flow 1114m3/d March 13 High Precipitation Flow 912m-/d March 14 High Precipitation Flow 993m3/d April 10 High Precipitation Flow 1272m3/d April 11 High Precipitation Flow 1991m'/d April 12 High Precipitation Flow 1265m3/d April 13 High Precipitation Flow 957m3/d April 14 High Precipitation E. toll 210cfu/100mL April LIV System Failure Flow 1068m3/d May 28 High Precipitation Flow 1220m3/d May 29 High Precipitation Total Suspended Solids 7mg/L June Algae Growth Flow 926m3/d August 27 High Precipitation Total Suspended Solids 7mg/L September Algae Growth Total Suspended Solids 6mg/L October Algae Growth Flow 1228m3/d December 20 High Precipitation/Snow Melt Flow 1228m3/d December 21 High Precipitation/Snow Melt Flow 1228m3/d December 22 High Precipitation/Snow Melt Flow 1252m3/d December 23 High Precipitation/Snow Melt There were four monthly average objectives exceeded in 2013,compared to one in 2012. Three of the four objectives that were exceeded were for suspended solids in June,September and October. These objectives were all attributed to algae growth on the clarifiers and poor performance of the filters. The fourth objective exceedance was for the monthly geometric mean concentration of E.coil in April,this resulted in a limit exceedance as well. There were no monthly average loading effluent objectives exceeded in the 2013. The annual average flow for 2013 was 567m3/d,which is below the design flow of 900m3/d. However,there were 24 instances where the daily design flow was exceeded compared to 6 instances in 2012. These were all due to infiltration into the collection system when there was snow melt and rain. Page 12 of 13 Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental Compliance Approval. The waste activated sludge is transferred to the lagoon. The sludge settles on the bottom of the lagoon and the liquid is pumped to the head of the plant for treatment. The lagoon has ample storage for the sludge and will not require cleanout in the coming year. Section 9: Community Complaints There was no community complaints received in 2013. Section 10:_ Bypasses, Spills, and Abnormal Discharaes There was no by-pass,spill or abnormal discharge events for the West Lorne WWTP or for the Pumping Station during 2013. Section 11: Summary Overall the West Lorne Wastewater Treatment Plant provided effective treatment in 2013. No alterations to the system have been made in 2013. Page 13 of 13 APPENDIX A Analytical Data �mmn�n�n�u�muon�u�umumi�mmmmmn 011111111�11�11�11111111911�11�11111111111011111111111111111 811111111�11�11m11�11111911611�11111111111�11111111111111111 �oo��oa0�0��a�a��m0000��m0000oa�a��aa�a��a0om�a��aaa BIIIIIIII�II�II�II�IIIIIBI1911911111111111�11111IIIIIIIIIIII �I��I��IOIOEIl�l10119111111119111009�111�911111011111999008 111111111 HIM 111111111111111 01IIIIIIiiii MIN imiiiiiiiiiiiiiiiiiiiiiii 111111111111111111111111 111 I�IIIIIIIIIIIIIIIIIIIIIII�II�II�IIIIIIIIIIIIIINIIIIIIilllll ��90G�9��l I�81@ B�@ B0�B990 @9 @�6��909900B�G900909��N�B�� W y YPVyg �� a n - a x U x m n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: March 27, 2014 SUBJECT: Port Glasgow Trailer Park— Septic System Design RECOMMENDATION: That the quote from KAM Engineering Ltd. for $10,000 + HST be accepted for the design of the replacement of Area 2. INTRODUCTION: The 2014 Budget included the replacement of Area 2 and the Trunk piping for estimated amount of$351,000. DISCUSSION: With further discussion with our consultant David Wemyss the proposal has been changed to relocate the existing Septic Bed for Area 2 to just behind the exiting Bed (vrs. Using the recreation field). The Engineering Proposal includes: 1. Review of the Consultant design Calculations for the shallow buried trench lengths, pump talcs, etc. 2. Review the specifications for the pump and electrical controls 3. Design Drawing Preparation 4. Preparation of the Septic System Design Report 5. Preparation of the MOE ECA Amendment 6. Preparation of the Tender Documents 7. 3 Site Reviews during Construction Respectfully Submitted, R. Scott Ga le Administrator reasurer Four@ountles Health Services site 5trathroy Middlesex General Hospital site ESEX 1824 Concession Drive 345 Carrie Street ITAL NewburyQN N01.IZO StrathroyON N7G3J4 ALMINC 519'693.4441 519 245-1550 wwwrnhalllance.on.ca Fehruary.26,2014 R:Scott Gawiey,CGA Ad minist.rator/Treasurer Municipality of West Elgin sgawley @westeigin.net Dear Mr.Gawley, Re: Vehicle'Lease and`Services Agreement between Four Counties Health Servlces Corporation and The Corporation of the Municipality of West 910h The Municipality of West Elgin and its municipal partners have provided excellent leadership In providing`transportation In-our rural communities with the Four Counties Transit service. We are writing.to inquire about the above lease.The enclosed vehicle lease and services agreement had an'initial five year term from May 2008 to"May 2013 followed by an additional one year renewal term ending May 2014. This.letter is to verify as per section 5 Term and Purchase Option that the Municipality will be renewing the.lease agreement on the same terms and conditions for an additional term of one(1)year(May 27, 2014-to May 27,2015). We appreciate your support of our community and look forward to your directions. If there are any questions,please do not hesitate to contact myself. Thank you for your assistance, Sincerely, Paul Long Chief Financial Officer Middlesex Hospital Alliance Connecting with the Future of Care VEHICLE LEA^ AND SEIVtC $:AGREEMENT THIS VEHICLE-LEASE AGREEMENT dated the g2l day of 2008 BETWEEN: FOUR COUNTIES HEALTH SERVICES CORPORATION ("Four Counties") AND.- THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN ((be"Municipality") BACKGROUND A. The Municipality wishes to lease from Four Counties the vehicle described in Schedule "A"(the"Vehiele");and B. Four Counties owns the Vehicle and has agreed to lease the Vehicle to the Municipality on the terms and conditions in this Lease Agreement for the.primary purpose of assisting sensors and/or disabled persons w..o°are.patients of Four Counties (ire 'Tatients") and more generally for other purposes benefiting seniors and/or disabled persons(collectively with the Patents,the"Clients' resident in the municipalities of West Elgin,Southwest Middlesex,Chelham-Kent,Newbury and:Dawn-EuphemEa(the"Service Are"a"). C. The Municipality will also use the Vehicle to operate:a transfer service for the purpose of enabling the general public to attend at mcclical or other health-related appointments, FOR VALUE RECEIVED,the parties agree as follows: 1. L, EASE Four Counties agrees to lease to the Municipality and the Municipality agrees to Iease from Four Counties the Vehicle,together with all accessories,additions,repairs and replacement parts that are or become part of the Vehicle. 2. RENT The Municipality agrees to pay to Four Counties as rent the sure of One Dollar 01.40)in advance annually,on the date of this Agreement and on each anniversary date during the term of this Lease Agreement; including any Renewal Term, plus applicable taxes. 3. SERVILUS The Municipality shall use the Vehicle primarily to operate and maintain the following services(collectively the"Services"): saa_n=as+�u:� -2- (a) a transportation service benefiting the Clients, including without limitation, the operation of a patient transfer service between Four Counties and the Patients' homes within the Service Area;and (b) a transportation service for the purpose of assisting members of the general public resident in the Service Area to attend medical and other health-related appointments: 4, OUAMTY OF THE SEBMCES The Municipality shall perform the Services at fill times... (a) in good'fahth,in full compliance with all applicable laws; (b) in a conscientious and professional manner to the best of its shill and knowledge, with the competence of professionals providing similar services;and (c) In a manner that ensures the safety of the passengers in the Vehicle to the best of its ability at all times. 5. TERM AND PURCHASE OP-TION The term of this Lease Agreement shall be for a period of Five (5) years Comtnencrng,on the date of this Lease Agreement (the "initial Term"):; At the end of the lnttal Terra and any subsequent Renewal Tenor (as defined below),the Municipality may it iis'opoon: (a) renew this Lease Agreement on the some terms and conditions for an additional term of one(1)year(a"Renewal Term");or (b) choose to purchase the Vehicle at the then current fair market value as determined in the current Canadian Black BaakO(the"Purchase Option")at the time. 6. TERII+I(INMQN Either party may terminate this Lease Agreement upon six(6)months' written notice Upon the occurrence of an event of'default under this Lease Agreement I'll,remains utnesolved to the satisfaction Of the non-dcfauldng.party for a period of ton , (10)days after written notice of the event of default was received by the defaulting party, the neon-defaulting party may terminate this Lease Agreement without further notice. 7. A CEPTANCE The Municipality acknowledges that it has inspected the.Vehicle and accepts tits Vehicle as being in a:good state of repair. The Municipality acknowledges that Four Counties makes no warranties, either express or impfhed, as to any matter whatsoever, including without,limiting the generality of the foregoing, the condition of the Vehicle nor its merchantability nor its fitness for any particular purpose. 8. i?WNERSHIP Title to and ownership of ti a Vehicle shall at all times be and remain in the named To Counties,and the Municipality shall have no property rights in or to the Vehicle,except theAght to use and operate the Vehicle in accordance with the terms of this Lease Agreement. 4. OPERATING CdSTS The Municipality shall pay all operating costs whatsoever of or relatin -to the Vehicle,including without limiting the generality of the foregoing,the cost of fuel,oil,insurance, licences,registration fees and motor vehicle inspection fees,where l _3. applicable. The Municipality is responsible for any remuneration and benefits payable to its employees and independent contractors, including.the driver(s) of the Vehicle, who are employed or contracted by the Municipality in relation to the provision of the Servt under this Lease Agreement. Io, 'REPAIRS The Municipality shall:maintain and keep the Vehicle in good condition and repair in accordance.with the standard of tho transportation industry catecing.to seniors, and to the satisfaction of Four Counties. Vie Municipality further covenants that, as component parts of the Vehicle either wear out or became otherwise inoperative, it will replace the same with either parts which are approved by the manufacturer of the Vehicle or such sgbstitene pens as Four Coutties rosy from to time permit. 11. INSIPACTI N Four Counties shall have the right to inspect the Vehicle, upon no less than 24 hour's prior notice, at all reasonable times during the tern of this Lease Agreement. 12 ALTERATION The Municipality:shall not alter or add or allow any other person to alter or add to the Vehicle in any way without.the prior written approval of Four Counties, Any. alterations, or additions to the Vehicle which arc approved by Four Counties."shall become and remain the.property of Four Counties. The Municipality shall affix on the Vehicle arty labels or insiiitias supplied by Roux Counties, The Municipality shall not permit any advertising to,bo posted`on.the exterioror the interior of"Vehicle without:the consent of Four Counties. 13. ORQS, The Municipality shall keep for the Vehicle and deliver to Four Counties as specified or upon toque st the fallowing records: (a) the monthly mileage for the Vehicle; (b) a passenger manifest indicating the number of passengers utilizing the Services each month and the reason for their use;and (c} a record of any mechanical repeira performed on the Vehicle. 14. IPR, VAG The Municipality acknowledges that the passengers of the Vehicle may be patients`of Four Counties. The Municipality shall respect the privacy of the passengers and shall keep any personal information it receives relating to the passengers confidential. Tie Municipality shall not disclose any information relating to the passengers, including the names.of the passengers, except to Four Counties, unless otherwise.permitted or required by law. IS. +1 MOTOR.VEHICLE INSUCTION The Municipality!hall be responsible for ensuring that the Vehicle is matnEained'in compliance with applicable law and the requireme'nis of the:Ministry,of 1`ransporiatiom The `Municipality shall be.responsible ror ensuring the Vchicle is. submitted for inspections, if and when so required by the Ministry of Transpartation. 16. LOSS QXR&MME The Municipality assumes and shall bear the entire risk of loss or damage to the Vehicle. No loss or damage to the Vehicle or any part thereof shall affect ,j -4- or impair any of the obligations of the Municipality hereunder,and this Lease Agreement shall ccntinue,in full force and effect notwithstanding such loss or damage to the Vehicle. The,,Municipality shall insure the Vehicle according to the laws in force and eftect in the Frovince of lintatio as the lessee:and shall name:Four Counties as the registered owner and lessor of the Vehicle. The Municipality shall.punotually pay its insurance premiums when due in respect of any policies of insurance.require. and to be purchased.by it by law and shall provide.Four Counties with copies of ccivficates of such insurance policies. In - the event of loss or damage of any hind whatsoever to,the Vehicle,the Murucip ty shall immediately report such loss or damage to the insurance company and Four Counties. 17, RISK OF OPERATION The Municipality assumes and shall bear the entire risk of the operatian ofihe VeWdic and the provision of the Services,including,.without limitation: (a) the safety of the Vehicle; (a) the safety of the passerigers of the Vehicle; (c) ensuring the quality of the driver(s)of the Vehicle, including ensuring that any driver holds a valid driver's licence of the appropriate class issued by the Province of 6nmdb and (d) any de riage or injury to other individuals and/or property; and shall obWn the appropriate insurance coverage in accordance with applicable law in respect ofsame. is. SURRENDER Upon the termination of this Lease Agreement without exercising the Ftrrchasc;Optiaa, the Municipality shall ifii n d�ately return the Vehicle to.Four Counties in'good cotrd<Uon and repair,°otxlirtary wear and tear resulting from the proper use of the Vehicle.excepted, and the.Munic�pal�ty shall, at its cost, return the Vehicle to Four Counties at a destination designated by Four Couttics, end if the Municipality fails to deliver the Vehicle within one'(:f) week from the•.termination of this Lease Agreement, Four Counties:shall have the right to enter upon the premises where the Vehicle is located, and take possession of and reruave it at the Municipality's expense,all without legal process and at the Muntespality's. cost. The; Municipality covenants that; upon termination of this lease or upon surrender.of the Vehicle f©r any other re$son; (a) The Vehicle shall be in-good:condition and repair (b) The records for mechanical repairs listed in Section 13 of this Lease Agreement shall accompany the Vehicle;and (c) The Municipality shall main_tain insurance coverage in accordance with the provisions of Sections 16 and 17 herein during the period of time that the Vehicle is-being transferred to Four Counties,notwithstanding that this Lease Agreement may 1�i teiminated. 19. LIENS AND!CUARGES The Municipality shall, at all times, peep the Vehicle free from all kvias, liens and encumbrances whatsoever and shall pay all licence fees, -3- mgistratian.fees and assessments, charges and taxes, which may be now or hereafter imposed directly upon the`leasing,posmession or use of the Vehicle. If the Municipality fails to;pay any srich levies, liens, encumbrances, assessments, aharges or taxes, lioeir Coithdoi maY pay the same and in such event the costs thereof, together with interest calculated monthly at a rate equivalent to`the.prime rate estWishid by the`Canadian Imperial Batik of Commerce on the first day of each month, plus two (2 0)percent per annum, shall'forthwith be due and.payable by the Municipality to Four Counties.Non- payment of such casts by the Municipality to Four Counties immediately upon demand by Four`Counties shell be deemed to be a default under this Lease Agreement. 20, ASST NMENTt„_3UB LEASE. The Mounicipality shall not transfer, deliver up possess pn it. or sublet the Vehicle, and the Munlelpality's interest in this Lease Agreement shall not be assignable.by the Muncipallty without prior written consent of Four Counties; but nothing,in this Lease Agreement shall prevent Four Counties from assigning,pledging,martgng,transferring or otherwise disposing,either in whale or in part,Four Counies'rights in the Vehicle or this Lease Agreement. 21. INDEMNIFICATION The Municipality shall Indemnify Four Counties against and hold,Four Comities hainless from any and all claims,actions,suits, proceedings,costs, expenses, darnii a"d liabilities including the costs.arising out of,connected with or resulting from the possession, operation or use of the Vehicle or the provision,of the Services;includiij sny personal injury or death or damage to property occasioned by'the operation or use of the said Vehicle and/or the provision ofthe Services during the term. 22. DEFAULT The Following shall be considered "events of default” under this Lease Agree>tient: (a) If the Municipality fails to perform its obligations contained in this Lease Agreement, (b) If a petition under any bankruptcy law shall be, filed by or against the 1Nunicipalrty or'the Municipality shall make any assignment for the b66 ht of its credrtors`ar the:Municipality shall suffer or permit the appointment of any trustee or receiver or receiver�manager for the Municipality's business or assets or any part thereof or otlierwise becomes financially insolvent or if the Municipality shall ..,tuake or sufl'cr any assignment, voluntary or involuntary, of the Municipality's'Interest in any of the Vehicle included in this Lease Agreement or suffer any:lien,attachment or levy of execution to become attached thereto. (c) If the. Municipality uses the Vehicle unreasonably or abusively resulting in der*6to such Vehicle or an abnormal reduction in the life of the Vehicle or any part of the Vehicle, 23. NOS All notices under this Lease Agreement shall be in writing and shall be deliver by 'personai delivery/courier, fax, or registered mail. The notice shall be deemed to have been delivered on the day of personal delivery,on the day received by fax(as evidenced by a transmission confirmation), or on the ffth.day following mailing. Notices.shall be delivered to the applicable address set out below: ro�„n:0:wv+�s=s -6- If to Four Counties: Four Counties Health Services Corporation R,.&3 1824 Concession Dr. Newbury,ON NOL'I ZO Fax:• (519)6934202 Attention:•Lynda Robinson It to the Municipality: The Corporation of the Municipality of west Elgin _ P.O.Box 490 Rik. #1 Rodney,ON. NOL 2Ctt Fax:6(5.19);785.0644 Attention:0 Jo anne Omah 24. WAIVER The failure.of either party to insist upon strict performance of any leans and . ..onditions or to exercise any of its rights set out in this Lease Agreement shall not constitute a'waiver of these rights,and these rights shall continue in fu11 force and effect. 25.' ENTIRE AGREEMENT This Lease Agreement shall constitute the entire agreement ietween the parties with respe A ct to.all of the matters:in this Lease Agreement,and this Lease greezrieni shalt not be amended except by,an agreement in writing signed by both parties. 25. TIME OF THE`ESSENCE Time is to be of the;essence of this Lease Agreement and each and:all of its provisions, 27. J 'I, EI PR XATCON It is hereby agreed by and between the parties hereto that wherever the singular or masculine is used throughout this Lease Agreement, the same shall be,construed as meaning the plural or the feminine or body corporate or politic respeptively4nd vice versa,where the context so requires. 28. 9!QVERNIN_OGLA_'V�+ Ills Lease Agreement shall be governed and construed In accordance with the laws of the province of Ontario. 29. SUCCESSORS AND ASSLQNS This Lease Agreement shall enure to the benefit of and be bidding upon the parties and their res pe ctive successors and permitted assigns. The parties hereto have duly executed this Lease Agreement on the date first written above. TOR,�tG 2WJ3J#J .7. FOUR COUNTIES HEALTH THE CORPORATION OF THE SERVICES:CORFORATION MUNICIPALITY OF WE$T ELGIN By: ay Name: `(AlAlam Grab Warw[rk Title,President aka 0 Title Mayor By;,. gy Ah Na�nc Yvasitte Lambert Nanna.Natma Sryaii Tide:Choir Title:Clerk SCHEDULE"A" VEHICLE DES RiPTION 2008 Ford MBIV-Cam 16 Pass 2(Minibus with 16 scuts and 2 whOCIChair IOCations), VIN 1FD4E4SF18DA34769 :k S 1aR_ata:a�»3� Tiny Tots Co-operative Nursery School 217 Fu rn iva I Rd, Box 539, Rodney, On NOL 2CO Af' Phone: 519-785-2164 Fax : 519-785-1833 ° v Email: ttcns @bellnet.ca m•c�'FrJ��YE xuP¢fi'f SCLO M =103AINSU March 13 2014 _ Dear Council, Tiny Tots will be holding our 26th annual Trike-a-thou and Silent Auction on Saturday, May 241h,2014. We are requesting the closure of Moriah Street from the corner of the former Miller Motors to Stinson Street,from 7:00 a.m. until 1:00 p.m. We would also request the use of the Municipal Parking Lot during the same hours. In the event of rain,we request the use of the West Elgin Recreation Centre for the same time frame. Thank you for your time and consideration in this matter. Your continued support is greatly appreciated. Sincerely, Shelley Smith Director �J3 March 9.2014 Dear Mayor and West Elgin Council Members I am writing this letter in follow up to a call placed to your office last fall where we enquired about wishing to be married at the local public beach portion of Port Glasgow Marina this summer and what we needed to do . We were directed to inform you closer to the actual date and time of event in writing for your knowledge as you maintain the area . We wish to exchange vows at approx. 3 pm Sat dune the 14th on the grass portion of beach area to the left or south side after crossing over the bridge . We would like to set up approx 90- 100 chairs and a,*ee standing arch at the site, by the tree. We would also like to hand tie some bow type decorations on the bridge which would not cause any damage afterwards whatsoever if that would be permitted. We would like to know of any other things that we may need to know or be aware of as we plan our day.As we understand there could be construction going on at the Marina with the Sea Side Development starting up this summer do you know if that will in deed be an issue or if there be a problem with access for quests that day to and from event site ? We understand that it is a public beach and we cannot or would not deny access but would like to put up a sign by gate at entrance to area to inform public of such an event happening that day so they are aware and may choose to act accordingly at time of ceremony to avoid situations , embarrassment or be caught in pictures without knowledge or consent. It would be appreciated if you could kindly contact us at your earliest convince to inform us of any responsiblilites or any concerns you may have for us with planning such an event there that day. We can be reached at 519-671 — 1164 or our mailing address is 233 Fourth St Rodney P 0 box 292 Thank you 3Katelyn Doan and Josh Violette Mr. Dave Cryderman, Secretary-Treasurer Elgin County Plowmen's Association 114 Dufferin Street, Aylmer ON N5H 3B2 J February 18,2014 0. n Municipality of West Elgin - Scott Gawley, Treasurer 22413 Hoskins Line, Box 490 Rodney, Ontario NOL 2C0 Dear Council Members: On behalf of the Elgin County Plowmen's Association, we wish to thank you for the grant of$200.00 which you provided for our 2013 Plowing Match. We are again requesting a grant of$200 from the Municipality of West Elgin to assist us to carry on with the Elgin County Plowing Match, which will be held on September 6th, 2014, at a farm in West Elgin yet to be determined by our Executive. As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's Association's mandate is to showcase agriculture and country living in Elgin County. Through the plowing competition and displays at our annual Elgin County Plowing Match, we provide education, information and entertainment to the spectators who attend from Elgin County and surrounding counties. We appreciate your past support and hope that we can once more count on your generosity. Yours sincerely, Dave Cryderman WEST LORNE HERITAGE HOMES CHARITABLE CORPORATION 154 Munroe St.,West Lorne,Ontario NOL 2PO Tel: 519-768-3474 Fax: 519-768-3475 Municipality of West Elgin Att: Council Members One of our tenants in the Hub, Elgin Audiology, is having a hard time getting enough patients to make it worth their while. They would like permission to erect a sign at our end of Munroe Street near Graham in the vicinity of Talbot Trail's sign. We really depend on their rent and would hate to lose them. _ J Sincerely, Dorothy Staddon, Property Manager WEST LORNE HERITAGE HOMES CHARITABLE CORPORATION