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April 10, 2014
i MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 10, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ........................................................,......................................------......-- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A6) *March 27, 2014 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. Geoff Moroz, WESA— 2013 Landfill Annual Report (C9a) 1:30 p.m. Public Meeting —2014 Budget (C9e) REPORTS (C1-C11) 1. ROADS a) *Monthly Report b) *Report re: 2014 Gravel Tender c) *Report re: 2014 Dust Suppressant Tender 2. RECREATIONIEMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: Joe's Bush April 10, 2014 ............. Page 2 3. WATER DISTRIBUTION SYSTEM a) *Monthly Report 4. WASTEWATER 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) Drainage Apportionment— Fleming Creek Drain b) Request for Drain Maintenance — Krause Drain 8. WEST ELGIN PRIMARY SYSTEM 9. ADMINISTRATION a) *WESA— 2013 Annual Site and Operations Report— Landfill Site b) `Port Glasgow Trailer Park— Construction of Work Shop c) *Report re: Request for Proposal — Electronic Voting d) *Report re: Roadside Mowing e) *Report re: 2014 Proposed Municipal Budget— Public Meeting 10. PLANNING a) *Report re: 189 Furnival Road — Deeming By-law 11. ACCOUNTS April 10, 2014 ............. Page 3 CORRESPONDENCE (D1 — D 14-) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Niagara Region — request for support of a resolution regarding hydro rate increases; 2.* Town of Greater Napanee - request for support of a resolution regarding OPP policing —2014 increase; 3.* #2884 West Elgin Army Cadets— request for waive rental fees at arena; 4.* Wollaston Township— request for support of a resolution regarding development on private roads; 5.* Township of Cavan Monaghan — re— Healthy Kids Community Challenge; 6.* Front of Yonge Township - request for support of 2 resolutions regarding plastic water bottles and styrofoam; 7.* City of Timmins — request for support of a resolution to maintain door to door postal delivery; 8.* West Lincoln — request for support of a resolution to Province regarding Industrial Wind Turbines; 9.* Ministry of Community Safety & Correctional Services — information regarding the OP services; 10.* Fanshawe College — request to use of the Board Room of the Library Building for literacy and academic upgrading services; 11.* Town of Minton — request for support of a resolution to prevent hydro rate increases; RECOMMENDED TO ACCEPT & FILE: 12. AMO Watch file— March 27, 2014; • AMO - New Building Canada Fund Announced; • AMO — Highlights of March 2014 Board Meeting; • AMO —Arbitration Update; • AMO — Bill 69, The Prompt Payment Act Put Aside; Government Announces Construction Liens Act Review; 13. Minister Responsible for Senior's Affairs — Senior's Month-June; 14. Ontario Good Roads Association — position on Joint & Several Liability; BY-LAWS: By-law No. 2014-21 Deeming By-law— 189 Furnival Road April 10, 2014 ............. Page 4 MINUTES (E'I) *West Elgin Arena Board — February 4, 2014 NOTICE OF MOTION (F) OTHER BUSINESS (G1 —G2) 1. Council announcements 2. Closed session ?? * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 17, 2014 Tri County Management Committee, 7:00 p.m. April 24, 2014 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 1r J1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 27,2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Ted Halwa, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None were declared ADOPTION OF AGENDA RES, NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 27, 2014 as printed and circulated DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leatham Seconded by Aldred RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: March 13, 2014 Council March 13, 2014 Public Meeting—Zoning Amendment (Bandeen) March 13, 2014 Public Meeting—Zoning Amendment (Sacher) March 13,2014 Public Meeting—Zoning Amendment (Sacher) March 18, 2014 Special Council—Budget March 20, 2014 Special Council-Budget. DISPOSITION: Carried BUSINESS ARISING FROM MINUTES: None PLANNING 1. Proposed Severance—Lot 8, Concession.7(Barfext(VandenDries) Also in attendance: Shayne Vanden Dries March 27, 2014 .....Page 2 of 6 RES. NO. 3 Moved by Aldred Seconded by Leatham RESOLVED that the report from Monteith Brown re: Proposed Severance—Part Lot 8, Concession 7 (Barfett&VandenDries) be received. DISPOSITION: Carried 2. New Comprehensive Zonina By-law—Outstandina Issues Council reviewed the Planner's report and made the following comments: 1. change definition to reflect new PPS definition of agriculture uses 2. minimum lot area in Al zone—stay with 50 acres 3. agreed to A3- greater than one acre and less than 2.5 acres and RR—less than one acre 4. A3 lots permit livestock—one nutrient unit per acre. Make note on table that other policies apply. 5. temporary car shelters be treated as accessory building 6. storage containers—regulate under Clean &Clear By-law 7. cabins—different definition and permitted in agricultural vs. RVP 8. allow second dwelling units in single family dwellings, provisions to be established 9. map B4—leave map as is 10. put CA regulated areas on all zone maps 11. allow growing of medical marijuana in agricultural and industrial zones 12. crematorium added to cemetery and industrial zones Next step is to finalize documents and circulate to agencies and province, post on web and in libraries for public review. Public meeting scheduled for May 291h at West Elgin Recreation Centre—information session @ 2:00—4:00 p.m. and formal public meeting @ 7:00 p.m. Mr. Halwa left the meeting REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM a) Monthly Report RES. NO.4 Moved by Aldred Seconded by Bodnar RESOLVED that the February 2014 Operations Report for the West Elgin Distribution System be received. CARRIED bl MOE Inspection Report RES. NO. 5 Moved by Leatham Seconded by Aldred RESOLVED that the MOE Inspection Report for the West Elgin Drinking Water System dated March 20, 2014 be received. DISPOSITION: Carried A-3 March 27, 2014 .....Page 3 of 6 c)2013 Summary Report RES. NO. 0 Moved by Aldred Seconded by Leatham RESOLVED that the 2013 Summary Report for the West Elgin Drinking Water System be received. DISPOSITION: Carried 4.WASTEWATER a) Rodney Wastewater Treatment Plant Annual Resort 2013 RES. NO. 7 Moved by Bodnar Seconded by Leatham RESOLVED that the 2013 Annual Report for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried b West Lorne Wastewater Treatment Plant Annual Report 2013 RES. NO. 8 Moved by Aldred Seconded by Bodnar RESOLVED that the 2013 Annual Report for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried 5.BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION a) Port Glasgow Trailer Park—Septic System Design, RES. NO. 9 Moved by Leatham Seconded by Aldred RESOLVED that the report from the Administrator/Treasurer re: Port Glasgow Trailer Park—Septic System Design be received; AND that the quote from KAM Engineering Ltd. in the amount of $10,000 plus HST be accepted for the design of the replacement of Area 2. DISPOSITION: Carried 10.ACCOUNTS RES. NO. 10 Moved by Bodnar Seconded by Leatham RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3A amounting to $1,062,245.79 in settlement of General, Road,Water, and Arena Accounts (including cheques 916386-16450) DISPOSITION: Carried March 27,2014 .....Page 4 of 6 CORRESPONDENCE: 1. Middlesex Hospital Alliance—Vehicle Lease and Services Agreement 2. Tiny Tots Co-Operative Nursery School—road closure-May 24t",2014 RES. N0. 11 Moved by Leatham Seconded by Aldred RESOLVED that Council of the Municipality of West Elgin supports the request of the Tiny Tots Co-operative Nursery School to close Moriah Street from Furnival Road to Stinson Street on Saturday May 24th, 2014 from 7:00 a.m.to 1:00 p.m.for the Annual Trike-a- thon. DISPOSITION: Carried 3. Katelyn Doan &Josh Violette-wedding Port Glasgow beach RES. NO. 12 Moved by Aldred Seconded by Bodnar RESOLVED that Council authorizes the use of the Port Glasgow beach area for a wedding ceremony on Saturday June 14th, 2014. DISPOSITION: Carried 4. Elgin County.Plowmen's Association—request for a grant 5. West Lorne Heritage Homes—permission for sign for Elgin Audiology 6. AMO Watch file—March 20, 2014; • AMO—Calls to re-think on Bill 69-The Prompt Payment Act; • AMO—OPP Communities Update 4; OPP Policed Communities: Update 5; • New Accountability and Transparency Act for Broader Public Sector 7 Lincoln M.Alexander Award--nomination 8. Investigation Enforcement Director's Council—Open Invitation 9. Libro Credit Union—Community Builder Grant Program—Open House RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that the above correspondence items 1,4, 5, 6-9 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No.2014-19—Execution of Agreement—Transit Bus RES. NO. 14 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Four Counties Health Services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried �s March 27, 2014 .....Page 5 of 6 RES. NO. 15 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Four Counties Health Services to be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-19— Agreement -Transit Bus. DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS CLOSED SESSION RES. No. 17 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: a proposed or pending acquisition or disposition of land (M.A. x.238 (2)(c) litigation or potential litigation (M.A. s.239(2)(d) DISPOSITION: Carried RES. NO. 18 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT The Mayor reported that direction has been given to staff and information received. CONFIRMING BY-LAW RES. NO. 19 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the special meetings held on March 18th and 20tH,2014 and the regular meeting held on March 27tH 2014 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.20 Moved by Bodnar Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the special meetings held on March 18t'and 20th, 2014 and the regular meeting held on March 27th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014- 20—Confirming By-law March 18, 20, 27 2014 DISPOSITION: Carried f F✓� March 27, 2014 .....Page 6 of 6 ADJOURNMENT RES. NO.21 Moved by Aldred Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 12:01 p.m.to meet again on April 10, 2014. DISPOSITION: Carried These minutes were adopted on the ldh day of April, 2014. Mayor Clerk 4 � y'i99H� The Municipality of West Elgin TO: COUNCIL OFTHE MUNICIPALITY OF WEST ELGIN FROMI: Lee Gosnell, Public Works Superintendent DATE: April 10, 2014 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for March 201.4 DISCUSSION 1. Winter operations returned to a more normal pattern in March, with salt trucks only needed once in the second half of the month. 2. Our night shift ended on March 25 and both operators returned to day shift the following Monday. Weather conditions (after hours) will be monitored by the Superintendent and Foreman for the remainder of the season. 3. Crews have kept busy working on tree removal and brushing at various locations around the Municipality. Cold nights have firmed up roadside ditches, allowing access to dead trees in need of cutting. 4. Grading operations on gravel roads began late in the month and will continue into April (weather permitting). 5. Tender packages for Gravel and Dust Suppressants were sent out with a closing date of Friday April 4, 2014 (see attached reports). 6. West Elgin's new tandem truck finally arrived from Carrier International in London on April 4. The unit will be put into service once GPSIRadio installations have been completed and Municipal decals have been applied. Respectfully Submitted, Reviewed by, Lee Gosnell R. Scott Gawley, C.G.A. Public Works Superintendent Administrator/Treasurer C i� b W rpv, S4 � N vM1V�M1 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell DATE: April 10, 2014 SUBJECT: 2014 Gravel Tender RECOMMENDATION: THAT Council accepts the lowest quote for the 2014 gravel tender submitted by Johnston Bros. (Bothwell) Ltd. INTRODUCTION: Quotes to supply and haul 30,000 tonnes of"A" gravel were received and opened on April 4, 2014. DISCUSSION: Four quotes were received and are listed below(before tax) -- 1. Johnston Bros. (Bothwell) Ltd. $370,200 2. Ro-Buck Contracting Ltd. $378,600 3. Clarence Carter and Sons Ltd. $399,000 4. McKenzie and Henderson Ltd. $400,500 The quote from Johnston Bros. (Bothwell) is the low bid and equates to $0.411tonne (delivered) higher than last year's award. Respectfully Submitted, Reviewed by: Lee Gosnell Scott Gawley, C. A. Public Works Superintendent AdministratorlTreasurer O O O O 0 C) 0 0 W E- O O O O H O O C) O Q Cif w O Ln /V O QO gl O �J f� [- m O M M M v {!} VY V O61 rl O Ln z H m T--1 O LO a O co 0o H � � N LO CD O Hm 110 ,n an Ln a H U H U) O O W z M rn M � A W ? m 0 U w w x Ho ui °a z U U r-I N � m W W z a Q o a W u �4 W W H 1 z N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell DATE: April 10, 2014 SUBJECT: 2014 Dust Suppressant Tender RECOMMENDATION: THAT Council accepts the low quote for the 2014 Dust Suppressant tender submitted by Pollard Highway Products Ltd. INTRODUCTION: Quotes for the supply and haul of 2,500 cubic meters of dust suppressants were received and opened on April 4, 2014, DISCUSSION: Four quotes were received and are listed below (before tax)— 1. Pollard Highway Products Ltd. $115,000.00 2. Den-Mar Brines Ltd. $130,000.00 3. Holland Transport $140,000.00 4. Da-Lee Dust Control $250,000.00 The quote from Pollard Highway Products is the low bid and is $11,150.00 lower then last year's award (for 2500 m3). Respectfully Submitted, Reviewed by: rf2z _&Odwo Lee Gosnell colt Gawley, C. A. Public Works Superintendent Administrator/Treasurer C) o c) o 0 0 0 0 W H . 0 C. 0 0 p a o 0 0 0 a44 Lr) o 0 0 W s 1 to IV Ln � e-I ri rl N y {tt err ur W H o 0 0 W� 0 0 o a w LO LO CD VI- W o ° H ri V ° � H o 0 0 0 4 H o 0 o an . i N aLO LO in N r-i N N N a H ` ' H U N H N a a w o E--1 H A w H o W E.., A H x a F c 0 Q w 0 w . o Qa O o w a M R M H The 9Yum'ap' alty of West ECgin To: Council of the Municipality of West Elgin From: Recreation Superintendent Jeff Slater Date:April 10 2014 Subject: Recreation Monthly Report Recommendation: Receive and File. Introduction:April report for the Recreation Department. Background: 1. There were problems discovered in the drain at the arena leading to Graham Street, specifically a sink hole. Upon investigation it was determined that the existing drainage pipe had collapsed. The drain was repaired. However the entire drain is very old and as such it is my recommendation that the drain from the parking lot to Graham Street be replaced. In consultation with the Roads Department was determined that they can do the excavating and we will be using old water pipe,for the drainage pipe. The Road will not be cut; the pipe will be replaced in the parking lot only,and reconnected to existing outlets.The pipe is very deep in the road way and would be a major excavation to replace pipe that will be examined,but is not in need of repair or replacement. 2. The Ice is out at the arena and the compressors have been shut down. 3. With consultation with the SWMSL soccer executive we decided to delay the start of the games for the 2014 soccer season two weeks and begin in mid-May. With the heavy snow load and wet conditions May first just is not feasible. 4. The snow plowing equipment has been converted back to the summer use lawn mowers and hopefully soon we can start using them. 5. We have done considerable maintenance to the front portion of the Recreation Center, painting and such. 6. The tires on the Old Boys Park tractor have been replaced and the tractor has been serviced for the 2014 season, and will be returned by weeks end. 7. Plans have been received for the Optimist Pavilion in Miller Park,and a suitable location has been determined.This facility should prove to be a benefit for Miller Park users, and complement this area of our park very nicely. Respectfully Submitted Reviewed By Jeff Slater Scott Gawley G.4/. Recreation Superintendent Administrator/Tre surer C-�b The 914 unicipaCity of Nest EC in To: Council of the municipality of West Elgin From: Recreation Superintendent Jeff Slater Date:April 10 2014 Subject:Joes Bush RECOMMENDATION: That Council approve the Kiwanis Club of Rodney to perform routine maintenance in Joes Bush with the following conditions: • That the Club performs only routine maintenance to keep the trails open and safe for public use. • That the Club notifies the Recreation Superintendent when they are going into the Bush to perform maintenance. • That the Kiwanis Club provides to the Municipality of West Elgin a certificate of both liability and accident insurance. • That the Council of the Municipality of West Elgin is provided notification,and that the Rodney Kiwanis Club get Council permission, prior to commencing any projects not considered routine maintenance. • Any funds raised by the selling of wood products from the Joes Bush are reserved for Capital Improvement of Joes Bush. • That the Ministry of Natural Resources and or the bower Thames Conservation Authority be consulted prior to any major tree removal. • That the Rodney Kiwanis Club adequately train their personnel in the operation of associated equipment in use in the maintenance of Joes Bush. BACKGROUND In July of 2013 report was presented to Council from the Recreation Superintendent regarding Joes Bush. On or about April 9 2014 the Recreation Superintendent met with Martin Slaats,from the Rodney Kiwanis Club,at the arena to discuss Joes Bush. The Recreation Superintendent requested that Mr. Slaats provide the Municipality with verification of the liability and accident insurance regarding the Kiwanis Club and that the Recreation Superintendent would take this information to Council on April 10 2014. Respectfully Submitted: Reviewed By: '19P :5�� Jeff Slater Scott Gawley, . A. Recreation Superintendent Administrator/Treasurer i •�`>�ih�i�LJ1.�1 -, t {{ P l West Elgin Distribution System Operations Report March 2014 �,I 1 F"N �T 1 �Crt �6{•ig,1, sV' \ f KI s'° r F l {�EU lY'1,77,5f'S F" G „ f�s Submitted by: Ontario Clean Water Agency �5r1rf, , Date: April 2, 2014 c h i ' Y r, L E IV, CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 Compliance Summary JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. MARCH: The MOE final inspection report received on March 20. There was one non-compliance for the West Elgin Distribution system for not having a drawing updated in the Municipal Drinking Water Licence. The entire system received an inspection rating of 99.43%. Occupational Health &Safety JANUARY: There were no hazards identified during the monthly health and safety inspections conducted this month, FEBRUARY: There were no hazards identified during the monthly health and safety inspections conducted this month. MARCH: There were no hazards identified during the monthly health and safety inspections conducted this month. inspections JANUARY: There were no MOL/ MOE inspections conducted this month. FEBRUARY: 28: Ministry of Environment Inspection MARCH: There were no MOL/ MOE inspections conducted this month. General Maintenance JANUARY: 06, 13, 20, 27: Collected weekly bacti samples in the West Elgin distribution system 06: collected annual samples in the West Elgin distribution system 01, 03, 06, 08, 10, 13, 15, 17, 20, 22, 24,27,29, 31: West Elgin Facilities Checks and Readings 03, 10, 17, 24, 30: Weekly Autoflusher rounds in West Elgin 13, 20, 23: Checking Chlorine Residual at Monthly Sample Points 24:Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road FEBRUARY: 03, 10, 18, 24: Collected weekly bacti samples in the West Elgin distribution system 10: Collected Monthly and Schedule 15.1 samples 03, 05, 07, 10, 12, 18, 19, 21, 24, 26, 28:West Elgin Facilities Checks and Readings 07, 13, 20-21, 28: Weekly autoflusher rounds in West Elgin 05:Thawed and repaired hydrant on 25172 Talbot Line,just west of Graham Rd. A damaged ball rubber was replaced with a brand new ball rubber in order to fix the leak. 06: Fixed autoflusher wiring on Gray Line#6 06: Thawed Sample Station on Dymock Line. 18, 19: Checked Chlorine Residual at Monthly Sample Points 25: Monthly chamber meter readings MARCH: 03, 10, 17, 24,31: Collected weekly bacteriological samples in the West Elgin distribution system 4,5,6,11,18: Monthly sample station rounds 03, 05, 07, 10, 12, 14, 17, 19,21, 24, 26,28, 31: West Elgin Facilities Checks and Readings 07, 14, 20, 28: Weekly auto flusher rounds in West Elgin 18, 19: Checking Chlorine Residual at Monthly Sample Points 4: Monthly chamber meter readings 4: Replaced 3 auto flusher sample taps. L Dymock Line and Dunborough Line H. Opposite 26168 Queen street iii. Opposite 24988 Gray Line 31: Replaced broken snow flag for the hydrant at Colley and Crinan Line Alarm Response JANUARY: 07: Water pipe burst at 24992 Crinan Line in West Lorne; the operator shut off water meter tap to stop flow to customer basement. FEBRUARY: No Alarms MARCH: March 29: Called out to 198 Graham Road for a service leak.Shut curb stop off at 9:15am and turned service back on at 12:30, after home owner had leak repaired. Comp laints and Concerns JANUARY: No complaints or concerns this month. FEBRUARY: 11: Community complaint Mandy Johnson at 14084 Colley Road.Water is cloudy but clears after a few minutes.Checked water at the autoflusher on the corner of Crinan and Colley, and water was clear. 13:Turned off autoflusher on Thomson because water was pooling on the road and causing hazardous conditions. PCT and ORO advised. MARCH: 14: Received a call from the Municipality of West Elgin concerning a resident at 21486 Silver Clay Line having no water. Suspected frozen watermain. Attempted to thaw line from house to curb stop,then dug up curb stop. Attempted to thaw from curb stop to watermain. West Elgin Municipal workers also assisted. it was determined the main was frozen. A short term solution was provided to give the homeowner water. Work was performed onsite but homeowner is still without running water. 20: Received a complaint from a resident on Beattie Line at 10:OOam. Resident claims the water is staining the fixtures inside their home.At 11:05 the hydrant at 22938 Beattie Line was flushed for 17 minutes and water was clear. A Chlorine sample of 1.09 PPM was taken after the hydrant was flushed. C -5q . � p P4Ne (P 4 = a ^ u m i The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL DATE: APRIL 10, 2014 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for MARCH, 2014 No. of Permits Issued for Month of 2014 2013 MARCH SFD New/Additions/Reno 2 Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New 1 Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New 1 Demolitions Septic Permits Renovations Estimated Value for Month of MARCH $683,862.00 $147,018.00 Permit Revenue for Month of MARCH $ 602.96 $1,093.00 No. of Permits issued for year to date 2014 2013 SFD New/Additions 1 4 Units Demolitions Storage New/Additions 2 Buildings Demolitions Garages/ New 1 Car Ports Demolitions Farm New/Additions 1 1 Buildings Demolitions Other New/Additions Demolitions 3 Septic Permits Renovations 1 Estimated Value for Year $ 725,062.00 $577,018.00 Permit Revenue for Year $ 1,389.56 $4,011.45 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: l. ,.John ooren Cott Ga ley, C.G r' Deputy Chief Building Official Administrator/Treasurer o� V1MVYryp �� a � a 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: APRIL 14, 2014 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for March 2014 BACKGROUND: File # Nature of Complaint Action Taken Status 13- 272 Untidy and Order issued OPEN 280 Unlicensed vehicles, garbage Order issued OPEN 281 Grass, garbage Order issued OPEN 14- 287 Untidy and Under investigation OPEN 288 Drainage issue Under investigation OPEN Respectfully Submitted, Reviewed by: Norma I. Bryant, Hon A,AMCT cott Gawley, C.G.A. Clerk Administrator/Treasurer WESA . Q Metri(company DRAFT REPORT 2013 Annual Site and Operations Report West Elgin Landfill Site Municipality of West Elgin, Rodney, Ontario Submitted to: 1 pah't of West The Corporation Municipality of West Eglin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Submitted by: WESA, a division of BluMetric Environmental Inc, 171 Victoria Street North Kitchener, ON N2H 5C5 April 2013 Project No.W-B4718-00-12 i DRAFT REPORT 2013 ANNUAL SITE MONITORING AND OPERATIONS REPORT WEST ELGIN LANDFILL SITE MUNICIPALITY OF WEST ELGIN RODNEY, ONTARIO Submitted to: THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Submitted by: W:ES:A-. a Metrld'. company WESA, a division of BluMetric Environmental Inc. 171 Victoria Street North Kitchener, ON N21-1 5C5 April 2014 WESA's Project Number: W-B4718-00-15 Ref 84718-152073 Annual Report DRAFT April 2014.docx i a W-134718-00-15 2013 Annual Site Monitoring and Operations Report UKAH i The Corporation Municipality of West Elgin April 2014 TABLE OF CONTENTS 1. INTRODUCTION .........................................................................................................1 1.1 LOCATION.......................................................................................................................1 1.2 OWNERSHIP AND KEY PERSONNEL..................................................................................... 2 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE........................................... 2 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIREMENTS......................... 4 1.5 ASSUMPTIONS AND LIMITATIONS....................................................................................... 5 2. PHYSICAL SETTING .....................................................................................................5 2.1 GEOLOGY AND HYDROGEOLOGY...................................................................................... 5 2.1.1 Site Geology............................................................................................................. 5 2.1.2 Hydrogeology....................................................................................................... 6 2.2 SURFACE WATER FEATURES............................................................................................... 7 3. DESCRIPTION OF 2012 MONITORING PROGRAM......................................................8 3.1 MONITORING LOCATIONS ............................................................................................... 8 3.2 MONITORING FREQUENCY......... .................................................................................. 8 3.3 FIELD AND LABORATORY PARAMETERS AND ANALYSIS.......................................................... 8 3.4 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS.................................................. 9 3.5 MONITORING PROCEDURES AND METHODS....................................................................... 9 3.6 STANDARD OPERATING PROCEDURES ...............................................................................10 3.7 RECORD KEEPING AND FIELD NOTES..................................................................................11 3.8 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS............................................................11 3.9 OPERATIONAL MONITORING .................................................................................... ...11 4. 2013 OVERVIEW—SITE MONITORING RESULTS ........................................................ 11 4.1 HISTORICAL DATA...........................................................................................................11 4.2 DATA QUALITY EVALUATION............................................................................................11 4.3 GROUNDWATER FLOW MONITORING..............................................................................12 4.4 METHANE MONITORING................................................................................................13 4.5 SURFACE WATER QUALITY MONITORING..........................................................................14 4.6 GROUNDWATER QUALITY MONITORING..........................................................................17 4.5.1 Background Groundwater Chemistry and Reasonable Use Calculations ................17 4.5.2 Leachate Indicator Parameters ..............................................................................18 4.5.3 Site Groundwater Quality.....................................................................................19 5. ASSESSMENT, INTERPRETATION AND DISCUSSION ..................................................23 5.1 ASSESSMENT OF POTENTIAL LEACHATE IMPACTS ON WETLAND........................................... 23 5.2 CONTAMINANT ATTENUATION ZONE............................................................................. 26 LqPagel WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 5.3 SUMMARY.................................................................................................................... 28 6. ANNUAL OPERATIONS RE PORT...............................................................................30 6.1 HISTORICAL SITE OPERATIONS........................................................................................ 30 6.2 EXISTING CONDITIONS................................................................................................... 30 6.3 WASTE DISPOSAL............................................................................................................31 6.4 FINAL CONTOURS AND SITE CAPACITY............................................................................. 33 6.5 2013 SITE OPERATIONS.................................................................................................. 34 6.6 CHANGES TO OPERATIONAL PROCEDURES AND I NFRASTRUCTURE....................................... 35 7. RECOMMENDATIONS..............................................................................................35 7.1 ANNUAL SITE MONITORING AND REPORTING.................................................................. 35 7.2 ANNUAL OPERATIONS REPORT....................................................................................... 36 8. REFERENCES..............................................................................................................38 LIST OF TABLES Table 1: Groundwater Elevation Data Table 2: Methane Vapour Data Table 3: Groundwater Geochemistry Data - General and Elemental Metals Scan Table 4: Groundwater Geochemistry Data - Volatile Organic Compound Data Table 5: Surface Water Chemistry Data—General and Elemental Metals Scan Table 6: Surface Water Chemistry Data --Volatile Organic Compound Data Page ii WESA i W-8471$-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 LIST OF FIGURES Figure 1: Site Location Map Figure 2: Site Plan with Air Photo Figure 3: Site Plan Figure 4: Location of Cross Sections Figure 5: Cross Section A-A' Figure 6: Cross Section B-B' Figure 7: Groundwater Elevations and Flow Directions May 2013 Figure 8: Groundwater Elevations and Flow Directions November 2013 Figure 9: Surface Water Quality May 2013 Figure 10: Surface Water Quality November 2013 Figure 11: Groundwater Chemistry May 2013 Figure 12: Groundwater Chemistry November 2013 Figure 13: Tri-Linear Plot May 2013 Figure 14: Tri-Linear Plot November 2013 Figure 15: Extent of Contaminant Attenuation Zone (CAZ) Figure 16: Final Contours LIST OF APPENDICES Appendix A: Competent Environmental Practitioner Checklists Appendix B: Environmental Compliance Approval and Amendments, MOE Communications Appendix C: Borehole Logs Appendix D: Monitoring Well UTM Coordinates Appendix E: Laboratory Reports of Groundwater Chemical Analyses Appendix F: Time-Series Plots for Monitoring Wells Appendix G: Landfill Inspection Forms LqPage iii WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 1. INTRODUCTION WESA, a division of BluMetric Environmental Inc., was retained by The Corporation of the Municipality of West Elgin (Municipality of West Elgin) to complete the 2013 annual site monitoring and operations report for the West Elgin Landfill site (the site) located near Rodney, Ontario (Figure 1). The monitoring program consisted of semi-annual (Spring and Fall) monitoring of the site groundwater quality. It should be noted that "the site" is defined as the study area as a whole (as noted in Figure 2) and incorporates both on-site (property currently owned by the Municipality of West Elgin) and off-site components. Please note that in 2010, the Ministry of the Environment (MOE) released the Technical Guidance Document entitled "Monitoring and Reporting for Waste Disposal Sites, Groundwater and Surface Water" (November 2010) (MOE, 2010). This document provides a recommended table of contents for annual monitoring reports as well as a checklist to be completed and signed by a Competent Environmental Practitioner (CEP) as defined in the November 2010 document. The contents of previous West Elgin Landfill site monitoring reports have been reviewed and approved by the MOE historically. In general, the necessary changes reflect the structure or lay out of the information and not the information itself. The intent of this report is to be consistent with the general requirements of the 2010 MOE document. WESA endeavours to collect and include all the information covered in the WDS Technical Guidance, to the extent possible and where applicable. The Monitoring and Screening Checklist from the WDS Technical Guidance has been completed and is included as Appendix A of this Annual Report. 1.1 LOCATION The site is located near Rodney, Ontario off of Downie Line as shown in Figure 1. Figure 1 also provides the coordinates of the Waste Disposal Site (WDS). Coordinates are approximately (using Google Earth@ as a reference): UTM 17T, 439670.29 m E, 4710278.09 m N Figure 2 provides a site plan with all groundwater monitoring stations, property boundary, footprint of the waste cell and the general infrastructure of the site as shown on an aerial photo. Figure 3 provides the site plan without the aerial photo. L1Page 1 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 1.2 OWNERSHIP AND KEY PERSONNEL The Municipality of West Elgin currently operates the West Elgin Landfill site under the MOE Amended Provisional Environmental Compliance Approval (ECA) (formerly referred to as Certificate of Approval or C of A) for Waste Disposal Site No. A051101 dated December 2111, 2005 (MOE, 2005), and amended on April 11, 2012, provided in Appendix B of this report. The contact information is as follows: Contact: Ms. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2C0 Phone: 519-785-0560 Alternate Contact: Mr. Paul Van Vaerenbergh, Roads Superintendent Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-878-3961 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL.SITE WESA was retained by the Municipality of West Elgin in 2006 to prepare an environmental monitoring, and design and operational plans for the site (WESA, 2006). The work components were completed to fulfill the requirements of the site ECA. In response to recommendations provided by WESA in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006) and to the MOE in their comments on the report (MOE, 2007a and b), WESA was retained by the Municipality of West Elgin to complete a subsurface investigation and leachate delineation study for the site (WESA, 2007b). The subsurface investigation and leachate delineation study allowed for delineation of leachate impacts down-gradient of the landfill (off-site). The study concluded that impacts to groundwater were identified beyond the property boundaries (off-site) and therefore the site was out of compliance with the Reasonable Use Guideline (RUL) (B-7) (MOEE, 1994). LqPage 2 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The need for the establishment of a Contaminant Attenuation Zone (CAZ) was identified. In 2012, the Municipality of West Elgin purchased the recommended CAZ to the south (50 m) of the site. As a result monitoring wells MW6, MWB, MW9, and MVV12 are now considered on-site (as shown on Figures 2 and 3). Actions to purchase an additional recommended CAZ to the southeast have included conversations with the property owner. It is a requirement of the amended ECA to purchase this property by 31 December 2013 (see Appendix B). In order to confirm the proposed CAZ to the east, WESA recommended that the Municipality install additional piezometers further east of MW15 to ensure that the proposed 30 m CAZ was sufficient. Three additional temporary piezometers (MW16, MW17, and MWI8) were installed and sampled twice (in September and November 2012). These were installed on the neighbouring property and as such had to be removed during the fall sampling event to meet the property owner's requirements. The location of the three piezometers is also shown on Figures 2 and 3. The installation of these piezometers was supervised by WESA and completed by a licensed well technician (Aardvark Drilling Inc.) and mirrored that of MW15. The decommissioning was completed by WESA in accordance with O. Reg. 903. A letter from John McGlynn of the MOE, dated 9 January 2013, was received by the Municipality of West Elgin on 1S January 2013. On behalf of the Municipality of West Elgin, WESA prepared a response to the 9 January 2013 MOE comments in a letter dated 8 February 2013. In response to one of the MOE comments, WESA proposed the collection of surface water samples from locations to the north, south and east of the landfill, as well as at a location removed from the effects of the landfill (PSW to the north). Surface water samples were collected In May 2013 and analyzed for the same suite of parameters as the monitoring well network. The results of the surface water monitoring confirmed that leachate indicator parameter concentrations observed above the RUL in shallow groundwater at MW15 and MW16 may be attributed, in whole or in part, to landf ll-derived leachate. Based on these results WESA proposed an extended CAZ to the east, extending beyond MW16. Two surface water locations were re-sampled in fall 2013 to confirm the surface water quality in the wetland to the southeast and at the background location in the wetland to the north, and to obtain a sample for total metals (as opposed to dissolved metals, as collected in spring 2013) from both locations. The results from the fall 2013 surface water samples were generally consistent with the results from spring 2013. Through the monitoring of the site over time (semi-annually since 2006), it has been noted that due to mounding effects there is the potential for a small component of groundwater flow to be directed towards MW1 (Figure 3). Background water quality on-site had historically been Page 3 WESA Ll W-B4718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 evaluated on the conditions at MWI. Waste has continued to be placed closer to MWI which may account for the presence of indicator parameters. It was therefore determined that MWI may not be fully representative of background conditions for the site (WESA, 2009c) and a new background well (MW14) was installed at the site in May 2010 (Figure 2). RULs have been calculated for the landfill site using historical analytical data collected from MW14. In addition, the landfill site was re-surveyed in spring 2010. It should be noted that all reference elevations for the site, including borehole elevations, monitoring well elevations and cross sections have been updated based on the spring 2010 landfill re-survey. Temporary piezometers were surveyed with respect to the 2010 survey in September 2012. 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIREMENTS The monitoring program meets the requirements of the ECA as provided in Appendix B. The RUL Guideline was established by the MOE to determine the reasonable use of groundwater on properties adjacent to sources of contaminants (such as a waste disposal site). The guideline allows the determination of acceptable levels of various contaminants that may potentially migrate from a waste disposal site. The limits are calculated considering the natural background quality of groundwater existing (using background well MW14) and potential reasonable uses of groundwater in the area. The RULs were calculated using data collected up to, and including, the 2011 results for the site groundwater and Ontario Drinking Water Standard, Objectives and Guidelines (ODWS) (MOE, 2006) and will be used to assess the landfill impacts at this site. Analytical results are compared to RUL and / or ODWS and / or background conditions where no RUL has been established. Appendix B also includes MOE communications over the past year including: • Certificate of Approval Number A051101, Issue Date: December 21, 2005; • Amendment to Environmental Compliance Approval A051101, Issue Date April 11, 2012; • Electronic Mail Communications between February and March 2012 between MOE and WESA; • Letter from MOE to Municipality, Re: Rodney Landfill 2009 and 2011 Annual Report Reviews, January 9, 2013; • Letter from WESA to MOE, Re: Response to Comments, dated, February 8, 2013; and L1Page 4 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 • Letter from WESA to MOE, Preliminary Trigger Mechanisms and Contingency Plan, West Elgin Landfill, Rodney, Ontario, dated February 20, 3013. 1.5 ASSUMPTIONS AND LIMITATIONS The conclusions presented in this report represent our professional opinion and are based upon the work described in this report and any limiting conditions in the terms of reference, scope of work, or conditions noted herein. The findings presented in this report are based on conditions observed at the specified dates and locations, and on the analysis of samples for the specified parameters. Unless otherwise stated, the findings cannot be extended to previous or future site conditions, portions of the site that were not investigated directly, or types of analysis not performed. WESA makes no warranty as to the accuracy or completeness of the information provided by others, or of conclusions and recommendations predicated on the accuracy of that information. Nothing in this report is intended to constitute or provide a legal opinion. WESA makes no representation as to compliance with environmental laws, rules, regulations or policies established by regulatory agencies. This report has been prepared for Municipality of West Elgin and the Ontario Ministry of the Environment. Any use a third party makes of this report, any reliance on the report, or decisions based upon the report, are the responsibility of those third parties unless authorization is received from WESA in writing. WESA accepts no responsibility for any loss or damages suffered by any unauthorized third party as a result of decisions made or actions taken based on this report. 2. PHYSICAL SETTING 2.1 GEOLOGY AND HYDROGEOLOGY 2.1.1 Site Geology The surficiai geology in the area of the site is classified into three units. The upper unit is a lacustrine deep water deposit consisting of sand, silt and clay till. These are underlain by lacustrine shallow water deposits consisting of gravel and sand. Page 5 WESA Ll W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The gravel and sand unit in the area overlies a well laminated to massive clayey silt till. Drift thickness of the gravel and sand units are upwards of 10 m in the area (P.Map, 1973). Observations during drilling programs (excluding the boreholes completed in the landfill material) (WESA, 2006) identified an overlying till unit present across the area. A gravel/sand, gravel or sand unit that was up to 2.5 m thick was beneath the till and overlying a clay unit. In places throughout the landfill, some or all the units overlying the clay had been removed and replaced with landfill material. Boreholes were not advanced more than 2 m into the clay and therefore the full depth of the clay is not known. Based on MOE wells records for the area the clay extends to the top of bedrock that is approximately 55 to 70 m below ground surface (bgs). The distribution of units can be seen in two cross sections that were constructed north- south and east—west across the site. The location of the cross sections is outlined in Figure 4, and the cross sections are included as Figures 5 and 6. The additional off-site investigation confirms the geology in the area (WESA, 2007b). The bedrock geology in the subject area is described as an inter-bedded limestone and shale with fossilliferous zones. Bedrock in the area is part of the Dundee formation and is Middle Devonian in age (P.2544). 2.1.2 Hydrogeology Historical hydrogeological information for the area suggests that the direction of regional groundwater flow is generally from the northwest to the southeast towards Lake Erie (Chapman and Putnam, 1984). Shallow groundwater flow has been characterized by wells completed within the landfill material or the native sand and gravel units (with the exception of MW2D). Monitoring well MW2D is completed within the clay layer that underlies the landfill and is therefore not part of the shallow groundwater flow system. Based on the historical site operations as a former sand and gravel pit, it was determined during the initial hydrogeological investigation on-site where areas of native sand and gravel remained. These areas were identified along the property boundaries as preferential pathways for leachate migration (WESA, 2006). The areas were confirmed in 2007 to continue off-site (WESA, 2007a and b). Page 6 WESA Ll W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The results of the initial hydrogeological investigation (WESA, 2006) concluded that the hydraulic conductivity of the sand and gravel unit (1.0 x 10.3 m/s) is two orders of magnitude higher than that of the landfill material (1.5 x 10.5 m/s) tested and therefore could act as a preferential pathway for leachate impacted groundwater to migrate off-site. The clay that is present around the area has a measured hydraulic conductivity (1.0 x 10-8 m/s) that is two to three orders of magnitude less than the overlaying units and therefore will help to restrict water and leachate movement. 2.2 SURFACE WATER FEATURES The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (south and east property boundary). The 9 January 2013 letter from the MOE recommended that "a surface water monitoring program be investigated/established for this landfill. Attempts should be made to explore the feasibility of establishing monitoring sites in standing water locations in the wetland." The comment further states "in addition to the latter sites which may be under the influence of the landfill, a background station needs to be established as well." On behalf of the Municipality of West Elgin, WESA prepared a response to this letter in a correspondence dated 8 February 2013. WESA proposed the collection of surface water samples from locations to the north, south and east of the landfill, as well as at a location removed from the effects of the landfill (PSW to the north). Surface water samples were collected in May 2013 and analyzed for the same suite of parameters as the monitoring well network. Two surface water samples were collected in November 2013 and were analyzed for the same suite of parameters as the monitoring well network, with the exception that total metals were analyzed in surface water, rather than dissolved metals analyzed for groundwater. WESA indicated that an assessment of surface water quality would be conducted following receipt of analysis to determine if on-going surface water monitoring is warranted. LqPage 7 WESA W-64718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 3. DESCRIPTION OF 2013 MONITORING PROGRAM 3.1 MONITORING LOCATIONS Locations of the monitoring wells and surface water monitoring locations are detailed in Figures 2 and 3. All borehole logs/ monitoring well construction logs are provided in Appendix C. Note there are no logs for MW15 through MW18 as these were installed by hand as temporary drivepoint piezometers. WESA conducted a GPS survey in 2010. The elevations and UTM coordinates for all monitoring wells are included in Appendix D (note there are no UTM coordinates for temporary piezometers MW16 through MW18). 3.2 MONITORING FREQUENCY As per the ECA, samples are collected twice a year to represent the spring and the fall sample events. The groundwater monitoring programs were conducted on May 81h, 2013 (spring) and November 71h (fall), 2013. In addition to the ECA requirements, a surface water monitoring locations were implemented for both the spring and fall monitoring programs. 3.3 FIELD AND LABORATORY PARAMETERS AND ANALYSIS Chain of Custody forms accompanied the samples from the field to the laboratory and until chemical results were presented to WESA. All groundwater samples were submitted to ALS Laboratories (ALS) of Waterloo, Ontario. Groundwater samples from each of the monitoring locations were analyzed for the list of chemical parameters as defined in Schedule 8 of the ECA. As discussed above surface water samples were collected in spring 2013 from SWl, SW2, SW4 and SW5 for the same suite of parameters as analyzed for groundwater. Surface water samples were also collected in fall 2013 from SW2 and SW5A for the same suite of parameters as analyzed for groundwater, with the exception that total metals were analyzed in surface water, rather than dissolved metals analyzed for groundwater. Field temperature, conductivity and pH were also collected at each monitoring location. Page 8 WESA L16 W-13471$-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 3.4 ENVIRONMENTAL COMPLIANCE APPROVAL.REQUIREMENTS The monitoring program consisted of semi-annual monitoring of site groundwater. The site is operated under, and is compliance with, ECA No. A051101 (Appendix B). As per the April 2012 amendment to the ECA, a Trigger Mechanism and Contingency Plan was required to be submitted to the MOE by April 11, 2013. A preliminary plan was submitted to the MOE on February 20, 2013 (Appendix B). 3.5 MONITORING PROCEDURES AND METHODS All monitoring wells were developed prior to sampling by purging a minimum of three well volumes or until the well was dry three times. The wells were then sampled using dedicated WaterraTM inertial lift foot valves and polyethylene tubing. Clean, disposable nitrile gloves were worn when sampling. Inorganic parameter and metal samples were collected in sealed, laboratory provided bottles. Depending on the parameters analyzed, the appropriate preservative was placed in the bottle by the lab. Care was taken in the field to limit cross contamination of preservative and loss of preservative during sampling. In addition, metal samples were field-filtered using dedicated 0.45 µm in-line Waterra"m filters. Volatile organic compound (VOC) samples were collected in three, 40 mL clear glass vials with Teflon septa. All samples were stored at approximately 4,,C during shipment to the laboratory. All samples were collected with respect to the Standard Operating Procedures described in Section 3.6. L1Page 9 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 3.6 STANDARD OPERATING PROCEDURES Groundwater Prior to sampling, static water levels are measured using a water level tape at each monitoring well location and each monitor is purged of a minimum of three well bore volumes or to dryness three times. Monitoring well purging and sampling is conducted using dedicated Waterra' tubing with foot valves. All groundwater samples are collected in new sample containers provided by a CALA-accredited laboratory. Samples are stored at approximately 4°C during shipment to the laboratory for chemical analyses. Holding times for samples conform to CCMF Standards where applicable (CCMF, 1993). Chain of custody forms accompany the samples from submittal to the laboratory until the chemical results are presented to the client. Surface Water Surface water samples are collected using a dedicated, clean, plastic dip sampler containing no preservative, and are poured into the respective sample containers. All surface water samples are collected in new sample containers provided by a GALA-accredited laboratory. Care is taken not to incorporate substrate material into the sample containers. In cases where limited water depths are encountered, the dip sampler is pressed into the substrate material in order to obtain the required volume of water to fill the sample containers. The dip sampler is allowed to settle out for a period of time, and is decanted into the sample containers to minimize the amount of suspended material incorporated into the water sample. Field readings are collected at each surface water location for pH, temperature and electrical conductivity. Samples are stored at approximately 4°C during shipment to the laboratory for chemical analyses. Holding times for samples conform to CCMF Standards where applicable (CCME, 1993). Chain of custody forms accompany the samples from submittal to the laboratory until the chemical results are presented to the client. Methane Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a multi-gas methane sensor at all groundwater monitoring locations at the same time as the groundwater elevation measurements. Methane readings in parts per million methane, % LEL (% of Lower Explosive limit) and % methane were measured within the riser pipe at each location. Page 10 WESA Ll W-134718-00-11 5 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 3.7 RECORD KEEPING AND FIELD NOTES WESA retains all field notes supporting sample collection and analysis and provides the Municipality of West Elgin with electronic copies when requested. 3.$ QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS As per the ECA, blind duplicates were collected during each of the sample events conducted at the Site in 2013. The data is evaluated based on the calculated Relative Percent Difference (RPD) and results are discussed below. In addition, a trip blank is submitted for the evaluation of VOCs. 3.9 OPERATIONAL MONITORING During May and November 2013 landfill site inspections were completed by WESA staff as part of the annual environmental monitoring program. Results are discussed below. 4. 2013 OVERVIEW—SITE MONITORING RESULTS The results of the 2013 environmental monitoring program are presented below. 4.1 HISTORICAL DATA WESA was originally retained in 2006 by the Municipality and has collected all the data for the environmental monitoring events from that time through to 2013. Figure 2 provides all sample locations and Tables 1 through 4 provide all historic and current data. 4.2 DATA QUALITY EVALUATION Appendix E provides all Laboratory Certificates of Analysis for the 2013 monitoring period. LqPage 11 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 As discussed in Section 3.8, blind field duplicates were collected and the RPD calculated to assess the quality of the data collected. During both the spring and fall events, blind field duplicates were collected from MW5. The RPD for both events indicate that the data quality is acceptable. In addition a trip blank was collected for VOC analysis from both monitoring events in 2013 and results were also acceptable (all non-detect at the method detection limit). 4.3 GROUNDWATER FLOW MONITORING The groundwater monitoring programs were conducted on May 81h (spring) and November 711 (fall), 2013. Water levels were obtained from each monitoring well to calculate groundwater elevations and determine flow directions. Spring 2013 Static groundwater elevation data collected on May 81h, 2013 for the monitoring well network is summarized in Table 1. Groundwater within the shallow flow regime ranged between 217.48 (MW15) to 218.78 (MW10) m as]. Groundwater flow on-site is generally towards the east. Historically, there has been a mound (an area where water levels are elevated above the immediate surrounding area) in the groundwater table located along the western property boundary between MW5 and MWi. The mound has caused a component of the groundwater flow in the south western corner of the site to flow towards the south (away from MW5 towards MW10). This occurred last in the November 2011 sampling event. However, in some more recent monitoring events, including the spring 2013 event, the groundwater elevations at MW10 have increased to levels at or above the groundwater elevations at MWl and MW5. There now appears to be a mound located in the vicinity of MW10 and causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MW1 and MW5). A groundwater elevation map indicating the groundwater flow patterns is shown in Figure 7. A horizontal gradient of 0.004 was present across the landfill towards the southeast using monitors MWl and MW3. Vertical flow between the landfill material, measured in MW2 and clay unit, measured in MW2D was downward at a gradient of 0.30 Fall 2013 Static groundwater elevation data collected on November 7111, 2013 is summarized in Table 1. L1Page 12 WESA 1 W-B4718-00-15 ` 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Groundwater within the shallow flow regime ranged between 217.17 (MW12) to 218.15 (MW10) m asl in the fall of 2013. Groundwater flow on-site is generally towards the east. Fall monitoring confirmed the mound located in the vicinity of MW10 that results in a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MWl and MW5). A horizontal gradient of 0.003 was present across the landfill towards the southeast using monitors MWl and MW3. Vertical flow between the landfill material, measured in MW2 and clay unit, measured in MW2D was downward at a gradient of 0.28. The water elevations in MW15 through MW18 are influenced by both the shallow groundwater flow system and surface water. As per the request from the adjacent landowner, M1V16 through MW18 were decommissioned following the fall 2012 groundwater monitoring event. During September and November 2012, the groundwater elevations in these wells indicated that water flowed east toward MW16 and a component of flow from MW17 and MW18 flowed back towards the north. The wetland does not extend further east beyond MW16 and therefore there is little to no flow beyond MW16 within the wetland. It would be expected that any flow at the eastern edge of the wetland would be more towards the south. A groundwater elevation map indicating the groundwater flow patterns for the fall sampling event is shown in Figure 8. 4.4 METHANE MONITORING Methane vapour survey results from each monitoring location are presented in Table 2, along with an indication of whether the well screen was saturated or not during the time of survey. During the spring 2013 sampling event, methane concentrations were measured at >100% lower-explosive limit (LEL) in MW5. This well is in close proximity to historical and / or current land filling operations. The concentrations in the remainder of the wells were 15 parts per million (ppm) (measured in MWl) or lower. There are no buildings or structures at the site that are founded on or below grade. However, there is a small trailer that is raised above ground and methane concentrations were measured to be c5 ppm. During the fall 2013 sampling event, methane concentrations were measured at >100% LEL in MW5 and at 17% in MW2D. These wells are in close proximity to historical and/or current land filling operations. The concentrations in the remainder of the wells were 30 ppm (measured in MW3 and MW8) or lower. L1Page 13 WESA W-84718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Historically, the highest methane readings were noted in wells located within or below landfill material (MW2 and MW2D) or in close proximity to historical and / or current land filling operations (MW4 and MW5). 4.5 SURFACE WATER QUALITY MONITORING Field parameter results from surface water monitoring locations are presented in Table 3. Spring 2013 During the spring 2013 monitoring event, a total of four surface water samples were collected from nearby natural areas where standing water was observed (Figure 9). SW1 was collected from the wetland to the south, SW2 was collected from the wetland to the east (in the vicinity of MW15 through MW18), SW4 was collected from standing water located on-site, north of the active fill area, and SW5 was collected from the wetland north of the landfill. SW5 was collected from a location deemed to be removed from the effects of the landfill, and is thus considered representative of background surface water conditions for the study area. Surface water samples were analyzed for the same parameters as the monitoring wells, with the exception that total metals (unfiltered) were analyzed instead of dissolved metals (as analyzed for groundwater). Surface water sampling locations are presented on Figure 2. Surface Water Location Surface Water ID Leachate Indicator Parameters RUL' Exceedances South Wetland (On-Site) SWi DOC and Organic N Southeast Wetland (Off-Site) SW2 Ammonia, DOC, Organic N and Iron North Wetland (On-Site) SW4 DOC and Organic N North Wetland (Off-Site, SW5 DOC and Organic N Background) It is noted that SW3 was collected by field staff northeast of MW15, but the sample was not analyzed. It was determined that this sampling location was not representative of the wetland conditions present to the southeast of the landfill in the vicinity of MW15. 1 Please note that there is no RUL for the leachate parameter ammonia:therefore ammonia is compared to average value calculated in the background well. LqPage 14 WESA W-64718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The DOC concentrations measured in SWt and SW2 are above the RUL for groundwater at the site, but are lower than the background DOC concentrations measured for nearby surface wafter features at SW5. Surface water samples were also compared to the Provincial Water Quality Objectives (PWQO). The following parameters were observed above the PWQO at SW2: • Aluminum, • Chromium (total), • Cobalt, • Copper, • Iron, • Lead, • Vanadium, and • Zinc. Very high turbidity (several orders of magnitude higher than the other three surface water samples) was measured in the sample from SW2, which likely indicates the presence of a high amount of suspended solid matter within the sample. This is likely due to the sampling methodology, as sample bottles had to be pushed into the substrate in order to extract enough water to obtain a sample. The elevated total metals concentrations at this location are likely a result of the inclusion of the substrate material into the sample. This sample does not represent the typical suspended load, and therefore the measured total metals, within the surface water in the wetland to the southeast of the landfill. The total metals observed in SW2 do not appear to be a result of landfill-derived impacts. This is supported by the very low chloride concentration (6 mg/L) measured at this location. Chloride is considered to be a conservative tracer chemical in groundwater and, therefore, would be elevated if landfill-derived impacts were present within the surface water in the wetland to the east. The following parameters were observed above the PWQO at SW4: • Aluminum, • Boron, and • Iron. The sampling methodology utilized at SW2 was also employed at SW4. Similarly, the turbidity was elevated. The elevated total metals concentrations at this location are likely a result of the inclusion of the substrate material into the sample. LlPage 15 WESA W-134715-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Iron was identified above the PWQO of 300 Mg/L at all monitoring locations (including the background location at SW5) and is attributed to natural surface water conditions and/or substrate incorporated into the surface water sample. Fall 2013 During the fall 2013 monitoring event, a total of two surface water samples were collected from nearby natural areas where standing water was observed (Figure 10). SW2 was collected from the wetland to the south and SW5A was collected from a location deemed to be removed from the effects of the landfill, and is thus considered representative of background surface water conditions for the study area. During the fall 2013 monitoring event, WESA field staff returned to the SW5 sample location from the spring 2013 monitoring period, however, standing water was not present at the time. WESA field staff selected a nearby location and labelled it MA, as noted on Figure 10. Surface water samples were analyzed for the same parameters as the monitoring wells. Surface water sampling locations are presented on Figure 10. Surface Water Location Surface Water ID Leachate indicator Parameters RULz Exceedances Southeast Wetland (Off-Site) SW2 Ammonia, DOC and Organic N North Wetland (Off-Site, SW5A DOC and Organic N Background) The sample collected from SW2 during the spring 2013 monitoring event incorporated the substrate material into the sample, which appeared to generate "false" hits of metals concentrations in this sample. SW2 was re-sampled during the fall 2013 monitoring event; substrate materials were not incorporated into the sample containers. Substrate was also incorporated into the spring 2013 sample at SW4. WESA attempted to re-sample this location during the fall 2013 monitoring event; however, standing water was not present at the time of WESA's site visit. A background surface water sample was collected from the wetland to the north of the landfill. Standing water was not observed in fall 2013 at the same location as the sample collected from SW5 during the spring 2013 monitoring event. A nearby sampling location (MA) was selected as the background surface water location for the fall 2013 monitoring event. 2 Please note that there is no RUL for the leachate parameter ammonia: therefore ammonia is compared to average value calculated in the background well. Page 16 WESA Ll W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The DOC and organic N concentrations measured in the fall 2013 sample at SW2 are above the RULs for groundwater at the site, but is lower than the background DOC concentrations measured for background surface water features at SW5A. This indicates that DOC and organic N occur naturally in concentrations greater than the RUL in surface water. Surface water samples were also compared to the Provincial Water Quality Objectives (PWQO). Alkalinity was observed above the PWQO at SW2. The alkalinity concentration at SW5A was also above the PWQO, at a concentration similar to SW2. This indicates that the alkalinity in surface water at SW2 is not being impacted by ieachate for this parameter. This is supported by the very low chloride concentrations (i.e. 10.2 mg/L) measured for SW2. All other parameters analyzed were below the PWQO for SW2 and S\V, 5A. 4.6 GROUNDWATER QUALITY MONITORING Groundwater quality results are discussed based on background groundwater chemistry and ieachate characterization. The groundwater quality within the shallow flow system and the clay unit are summarized in Table 3 with RUL and the background groundwater quality established for the site. The parameters that exceeded the RUL and / or background have been highlighted — either by bolding the value (background only) or by bolding and italicizing the value (RUL). Table 4 presents the VOC data. Groundwater chemistry results showing ieachate indicator parameters that exceed the RUL can also be seen in Figures 11 and 12 for the May and November 2013 monitoring events, respectively. As well, Appendix F provides time-series plots of ieachate indicator parameters for all monitoring wells (please note that the plots are not at the same scale). Complete analytical results are presented in the original laboratory certificates of analyses provided in Appendix E. 4.5.1 Background Groundwater Chemistry and Reasonable Use Calculations The groundwater quality at the site was compared to calculated RUL values based on the background conditions on-site, as measured in MW14 and the ODWS. Calculated RUL values and ODWS are listed in Table 3. The current RULs have been calculated using historical data from MW14. L1Page 17 WESA W-64718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 4.5.2 Leachate Indicator Parameters Historically, leachate has been characterized by high concentrations of: • Ammonia, alkalinity, arsenic, chloride, DOC, iron and sodium (WESA, 2006) In 2007, the additional investigations and the historical analytical results were reviewed and the list of leachate indicator parameters re-assessed. The off-site groundwater quality, the natural features located off-site (wetlands) and the surrounding properties' current and historical operations were used in this review. Based on this information DOC and iron are not believed to be solely representative of leachate impacts originating from the landfill and therefore were removed from the definitive leachate indicator parameters and were not used to delineate leachate impacts off-site. However, as requested by the MOE in their letter dated December 3Ta, 2008 (MOE, 2008), DOC has been added to the leachate impact parameter list. The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (east property boundary). As a result of the wetlands in close proximity to the landfill and the groundwater monitoring wells, the DOC reported in the wells could be attributed to secondary sources and not just from leachate. In addition, deforestation activities have occurred on the property adjacent to the southwestern property boundary (MW9). Deforestation could also attribute elevated DOC within the groundwater (MW9). Further evaluation of DOC concentrations are required to determine if DOC is in fact indicative of leachate impacts at this landfill. Iron concentrations are variable across the site. Higher concentrations have been noted in down- gradient wells (M\V3, MW10 and MW11) than in wells completed within the landfill material (MW2) and wells with known leachate impacts (MW6 and MW7). In addition iron has been noted in background well MW14. Given this trend, iron concentrations cannot be fully attributed to landfill activities but may be signs of localized impacts due to metal storage on-site. On its own iron is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. Organic N concentrations are often used to assess the impacts of leachate and are sometimes preferred over just using ammonia concentrations for groundwater. The concentration of organic N is based on a calculation using the concentrations of ammonia and TKN reported in a sample. Organic N will be used in conjunction with ammonia to assess leachate impacts. Natural biological processes in wetland environments can contribute organic N to surface water, through the degradation of decaying plant matter. On its own organic N is not representative of leachate L1Page 18 WESA W-B4718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. Based on the information presented above, a revised list of leachate indicator parameters has been prepared. The revised parameter list is believed to be representative of [eachate impacts associated with the site. • Ammonia/organic N, alkalinity, arsenic, chloride, DOC, iron, and sodium The leachate indicator parameters are used to assess the quality of groundwater and will be used to monitor changes in groundwater chemistry at each sampling location. It should be noted that although certain parameters (i.e. iron) are leachate indicator parameters for the site, they often occur naturally (i.e. at non-impacted wells) at concentrations above RUL and / or ODWS. Therefore, concentrations of leachate indicator parameters are compared to background concentrations to assess leachate impact. Upon comparison of the groundwater chemistry at one or more monitoring locations to calculated RULs, ODWS and background conditions several parameters exceed the set value. Although exceedances were noted, the parameters are not considered leachate indicator parameters for this site. The parameters include colour, hardness, TDS, turbidity, fluoride, nitrate, nitrite, manganese and zinc. As discussed in previous reports (WESA 2006, 2007a and b), the natural occurrence of these parameters provide evidence that they are not necessarily indicative of leachate impact. A discussion with respect to TDS, manganese, sulphate and boron parameters within the groundwater is provided below for completeness, as per MOE request (MOE, 2009a). It is recognized that chloride represents the most mobile of the contaminant indicator parameters encountered and would be expected to be the first contaminant indicator parameter to reach a monitoring location if leachate migration was occurring. Concentrations of chloride will be monitored closely to evaluate the migration of leachate impacts off site. 4.5.3 Site Groundwater Quality The analytical results observed during the monitoring events are, in general, consistent with those historically observed and reported for the site. The following table summarizes exceedances of the RUL for the established leachate indicator parameters for the 2013 sampling events: L1Page 19 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Summary of RUL Exceedances Spring 2013 Fall 2013 Well Location Monitoring Well Groundwater Leachate Indicator Leachate Indicator Flow Parameters RUL 3 Parameters RUL Exceedances Exceedances Northwest MW1 Shallow Alkalinity and Organic N Organic N Leachate MW2 Shallow Ammonia, Alkalinity, Ammonia, Alkalinity, (Landfill DOC, Organic N, DOC, Arsenic, and Iron Footprint) Arsenic, and Iron East MW3 Shallow Ammonia, Alkalinity, Ammonia, Alkalinity, DOC, Organic N, DOC, Arsenic and Iron Arsenic and Iron Southeast MW4 Shallow Ammonia, Alkalinity, Ammonia, Alkalinity, DOC, and Organic N DOC and Iron Southwest MW5 Shallow Ammonia, Alkalinity, Ammonia, Alkalinity, DOC, Arsenic and DOC, Organic N, Iron Arsenic and Iron South— Recently MW6 Shallow Ammonia, Chloride, Ammonia, Chloride, Purchased CAZ Alkalinity, DOC, Alkalinity, DOC, Arsenic and Iron Arsenic and Iron East MW7 Shallow Ammonia, Chloride, Ammonia, Chloride, Alkalinity, DOC, Alkalinity, DOC, and Organic N, and Sodium Sodium South— Recently MW8 Shallow Ammonia, Alkalinity, Ammonia, Chloride, Purchased CAZ and DOC Alkalinity, and DOC South—Recently MW9 Shallow Ammonia and Ammonia Purchased CAZ Organic N West-Off Site MW10 Shallow Organic N None East-Off Site MWII Shallow Ammonia, Chloride, Ammonia, Chloride, Alkalinity, Organic N, Alkalinity, DOC, and and DOC Sodium South—Recently MW12 Shallow Ammonia Organic N Purchased CAZ South and East- MW15 Surface/ Ammonia, Chloride, Ammonia, Alkalinity, Off Site Shallow Alkalinity, DOC, and and DOC (Sampled Organic N September and November 2012) Clay MW2D Deep Ammonia and Ammonia and Organic Organic N N The analytical results observed during the monitoring event are, in general, consistent with those historically observed and reported on-site. 3 Please note that there is no RUL for the leachate parameter ammonia:therefore ammonia is compared to average value calculated in the background well. Page 20 WESA ki W-84718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 MW15—South & East Off-Site It is noted that the concentrations of leachate indicator parameters ammonia, chloride, alkalinity, and DOC had shown an increasing trend in MW15 since the well's installation in 2010. A review of Wells considered upgradient of MW15 (in particular MW3, MW7 and MW11) does not indicate a clear trend (either increasing or-decreasing) with respect to these parameters. The increasing chloride trend in MW15 was consistent during the May 2013 sample event; however the November 2013 sample event indicated a decrease (i.e. 65% for chloride) in all leachate indicator parameters, with the exception of organic N. Other than chloride in MW15 in the spring of 2013, the leachate parameters above the RUL in the wetland monitor (MW15) are ammonia, alkalinity, DOC and organic N. However, these same parameters can occur naturally in wetlands due to decaying organic matter. Chloride in MW15 was approximately half of the RUL in fall 2013; chloride is considered one of the most conservative tracers for landfill leachate indicator parameters. As discussed above, three temporary piezometers were installed in the wetland to the east of site, sampled in September and November 2012, and then subsequently decommissioned. The results at these wells indicate that MW16 located approximately 30 m east of MW15, had concentrations of leachate indicator parameters at similar levels or lower than found in MW15 in fall 2012. Results for leachate indicator parameters in MW117 and MW18 met the criteria. Figures 13 and 14 present the spring and fall 2013 data (respectively) on a tri-linear, or piper plot. These diagrams identify groundwater monitoring wells with chemical similarities by plotting the relative contribution of major cations and anions on a charge equivalent basis, to the total ion content of the water. Therefore this figure identifies those wells that have similar chemistry to the leachate well MW2. September and November 2012 data for MW16 thru MW18 were also Included on the tri-linear plot for comparison purposes. MW15 did not exhibit chloride concentrations above the RUL, however was in close proximity to the leachate well in the diagram. This is a further indication that leachate may be present at MW15. November 2012 chemistry from MW16 was also in close proximity to the leachate well in the diagram. It is noted that November 2012 chemistry results from MW17 and MW18 were removed from the leachate wells and are in closer proximity to the background well on this plot. LqPage 21 WESA W-134718-00-1 5 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 TDS, Manganese, Sulphate, and Boron Trends The following general trends with respect to the leachate indictor parameters and additional parameters TDS, manganese, sulphate and boron were noted: • Leachate indicator parameters have exhibited an elevated concentrations in 2013 in monitors MW5, MW7 and M\V14; however concentrations did not exceed historic maximums for any of these parameters, except for ammonia at MW5 and iron in MW14; • Leachate indicator parameters have exhibited a decreasing trend in 2013 in monitors MW2, MW3, MW4, MW6, MW9, and MW3 1; • The sulphate concentrations exceeded the RUL in MW7 (spring only) and MW11 (fall only). Concentrations in these wells appear relatively stable with respect to historic sampling events; • Concentrations of TDS were above the RUL for monitoring locations MWi, MW2, MW3, MW4, MW5, MW6, MW7, MW8, MW9 (fall only), MW11, MW12 (fall only), and MW15; • Boron concentrations were above the RUL for monitoring locations MW3 (fall only), and MW7 (fall only); and • Manganese concentrations exceeded the RUL in MW2, MW3, MW4, MW5, MW6, MW7, MW8 (fall only), MW9 (fall only), MW10 (fall only), MW11, background well MW14, and MW15 (fall only). MW2D—Deep !Clay) Monitoring well MW2D, located within the landfill material was completed within the clay to see the effects of the landfill activities on the clay layer. The RUL was exceeded for leachate indicator parameters ammonia and organic N (fall only) in 2013. As in the background well (MW14), concentrations of these parameters are not necessarily indicative of leachate impacts. It should be noted however that due to the thickness of the clay unit beneath the landfill (55 to 70 m based on MOE: well records) and the tested hydraulic conductivity (see Section 2.1.2), the leachate impact, if identified at this location, would be restricted to the upper clay and it is unlikely that leachate impact would extend to deeper aquifers. VOCs The results of the VOC analyses had concentrations of all parameters measured below the ODWS in spring and fall 2013. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. These parameters will continue to be monitored to assess their impacts, if any, on the site. L1Page 22 WESA W-64718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 5. ASSESSMENT, INTERPRETATION AND DISCUSSION Based on the discussion presented in Section 4.0, the following provides further assessment and interpretation focused on the landfill's eastern boundary. In particular, the area is in the vicinity of the wetland to the south and east of the site with a review of MW15 results, the upgradient well MWII results, as well as the results obtained from the down gradient temporary piezometers MW16, MW17, and MW18. Fall 2012 results from the decommissioned wells were compared to the 2013 monitoring well analytical data from MWII and MW15. Surface water samples were also collected and analyzed during the spring and fall 2013 monitoring events for the same suite of parameters as the monitoring well network. Surface water analytical results were also used for comparison purposes. This review will then be considered with respect to the landfill's compliance and the potential need for further CAZ purchase. Since the purchase of CAZ to the south of the landfill has been completed, the data obtained from wells south of the landfill will not be discussed further. 5.1 ASSESSMENT OF POTENTIAL LEACHATE IMPACTS ON WETLAND As discussed previously, MW15 was installed as a drive-point piezometer into the adjacent wetland to assess the potential impacts of the leachate on the wetland. Up-gradient groundwater monitoring well MW11 has notable leachate impacts (exceedances of the RUL for ammonia, chloride, alkalinity, DOC, organic N, iron, and sodium). A substantial topographic relief (decrease by --- 5m) is noted between ground surface at MW1I and MW15. Water levels in MW15, and therefore within the wetland, are within range of those seen in the groundwater monitoring wells on-site and therefore are representative of groundwater discharging conditions within the wetland at the time monitoring was completed. To assess any impacts, the water quality sample collected from MW15 in spring and fall 2013 was compared to background groundwater and surface water quality and leachate characteristics for the site. MW15 had elevated concentrations of ammonia, chloride (spring only), alkalinity, DOC, organic N and arsenic (above the site RUL). The overall trend for 2013 indicates a significant decrease in leachate indicator parameters at MW15. It is noted that in spring 2013 chloride was measured at 186 mg/L, which was the highest concentration reported at MWI5 since its installation. This was followed by the fall 2013 chloride concentration of 64 mg/L, which was the lowest concentration reported at MW15 since its installation. As discussed in Section 4.0, the presence of chloride above the RUL within the samples collected from MW15 in 2013 could indicate that leachate is reaching the wetland. Background LqPage 23 WESA W-B4718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 groundwater concentrations of chloride (4 mg/L at MW14) were reported but no notable other possible sources of chloride (no road salt, septic systems etc.) were identified. Therefore, there are low levels of naturally occurring chloride in the groundwater on-site. The concentration of chloride in MW11 was reported at 128 mg/L in spring 2013 and 191 mg/L in fall 2013. Concentrations of 186 mg/L and 64 mg/L of chloride were reported in MW15 in spring and fall 2013, respectively. It is noted that the concentration of chloride at MW15 in the fall 2013 was only half the value of the RUL. Chloride is conservative and therefore is not remediated or attenuated along the groundwater flow path. The reduced concentration at MW15 can be attributed to dilution within the wetland, and may also be attributed to an overall decrease in chloride concentrations in the upgradient direction (MW11) dating back to the spring 2012 monitoring event. Of the three temporary piezometers installed in the wetland in September 2012, none exceeded the RUL for chloride. Concentrations at MW16 exceeded background levels at 125 mg/L and 121 mg/L in the September and November 2012 monitoring events. The chloride results from MW17 and MW18 were an order of magnitude lower ranging from 14.9 mg/L to 19.3 mg/L (also exceeding the background levels). Although arsenic, iron and sodium are leachate indicator parameters at the site, surface water quality was analyzed for totals metals in spring 2013 and for dissolved metals in fall 2013. Groundwater quality was analyzed for dissolved metals during both the spring and fall 2013 monitoring events. Dissolved metal concentrations in groundwater at MW15 and MW16 were not compared to total metal concentrations in surface water from the spring 2013 surface water chemistry results. Comparison was restricted to ammonia, chloride, alkalinity, DOC and organic N for the spring 2013 monitoring data. Spring 2013 Surface Water Samples The concentrations of DOC and organic N at SW2 and SW5 were elevated compared to the background groundwater concentration for these parameters. DOC was higher at background surface water monitoring location SW5, compared to DOC concentrations in shallow groundwater at MW15 and MW16 (November 2012). Organic N in SW5 was slightly lower than the concentration observed at MW15, and higher than the concentration observed at MW16 (November 2012). Natural biological processes occur within wetlands which causes the breakdown of organic matter. Elevated DOC and organic N in the shallow groundwater at MW15 and MW16 may be partly attributed to degradation from surface water recharge in the SE wetland. L1Page 24 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The analytical results indicate that ammonia, alkalinity, and chloride at MW15 and MW16 may be elevated, in whole or in part, due to the migration of lancifilkderived leachate through the shallow groundwater system. Fall 2013 Surface Water Samples The concentrations of ammonia, chloride, arsenic, iron and sodium in surface water at SW5A were similar to or lower than the background groundwater concentrations for these parameters at MW14. DOC was elevated at SW5A compared to MW14, however, was slightly lower than the concentrations observed at MW15. Organic N was elevated at SW5A compared to MW14, and was higher than the concentrations observed at MW15. Therefore, elevated concentrations of ammonia, chloride, alkalinity, and sodium at MW15 and M\Y)16 are not attributed to degradation from surface water recharge in the SE wetland. The concentrations of DOC and organic N in surface water were elevated compared to the background groundwater concentrations for DOC and organic N, and were similar to or higher than the concentration reported at MW15 and MW16. Natural biological processes occur within wetlands which causes the breakdown of organic matter. Elevated DOC and organic N in the shallow groundwater at MW15 and MW16 may be partly attributed to degradation from surface water recharge in the SE wetland. The analytical results indicate that ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. Within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. In comparing concentration trends between MW15, MW16, MW17, MW18, the up-gradient well MW11, and surface water locations SW2, SW5 and SW5A the following is noted: • ammonia is higher in MW15 than MWI1 in spring 2013, but lower than MWI1 in fall 2013, higher than MW16 (fall 2012) and much higher than in MW17 and M\'VI8 (fall 2012); • chloride is lower in MWII than the MW15 in spring 2013, but higher than MW15 in fall 2013; • DOC is higher but similar in MWII than MW115, and lower in MW16 through MW18 (fall 2012) than MW15; LqPage 25 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 • sulphate is much lower in MW15 and MW16 through MW1S (fall 2012) than MW11; • iron is similar in all five monitors (and frequently below laboratory detection limits); and • sodium is higher in MWII than the down gradient wells. As noted above, some dilution of leachate reaching the wetland is occurring but, based on chloride concentrations, the dilution may not be sufficient to reach RUL conditions. An exception was noted for the fall 2013 monitoring event, where a significant decrease (i.e. 65%) in chloride concentration was observed compared to the spring 2013 monitoring event. The water chemistry in the wetland (MW15) is indicative of an anaerobic reducing system with enhanced de-nitrification potential/conditions and therefore acts to provide natural treatment of leachate. 5.2 CONTAMINANT ATTENUATION ZONE The results of the subsurface investigation and leachate delineation studies allowed for the delineation of leachate impacts down-gradient of the landfill. The studies concluded that towards the east the impacts are limited to just beyond the property boundary but are not presently causing detrimental environmental impacts due to the wetland. To fulfill the requirements of the Reasonable Use Guideline (RUL) (8-7) and the CAZ, the Municipality has two recommended options; 1- purchase surrounding property, or, 2- purchase the water rights and obtain land access agreements for the surrounding properties. The required extent of the CAZ shown on Figure 15 satisfies the current MOE requirements as per the amended ECA. However recent correspondence with the MOE has suggested further CAZ may be needed to the southeast (see Appendix B). The extent of the CAZ towards the southeast was originally determined based on the buffer requirements outlined in O. Reg. 232/98 Section 7. Based on the conditions in Section 7 (3) a 30 m buffer is acceptable as long as the conditions can be satisfied. Although the distance from the landfill foot print to the current property boundary is greater than 30 m distance, additional CAZ area was proposed to fully satisfy the conditions on the subsection. LqPage 26 WESA W-1134718-00-15 2013 Annual Site Monitoring and Operations Report T DRAFT The Corporation Municipality of West Elgin April 2014 To help assess the potential impacts off-site and to determine the required extent of the CAZ towards the southeast, and extending towards the east, the maximum concentration of a particular contaminant permitted in the groundwater below the site (Cm) and the maximum concentration of the particular contaminant permitted to reach the adjacent property (Cw) were calculated for the Ieachate indicator parameters in exceedance of the RUL at MW11. The assessment of potential impacts off-site towards the east and southeast were found not to be useful due to the topography, geology and ecology in those areas. As explained in the Leachate Delineation report (WESA, 2007b) east of MW11 the granular material, down to clay, has been removed due to aggregate operations on the property. Based on site observations the Ieachate impacts are restricted to the sand and gravel unit and impacts in the clay were not anticipated at this distance from the landfill foot print (because only minor impacts are noted in the clay beneath the landfill foot print). A sample of background surface water quality was collected in the spring and fall of 2013 to confirm if water quality to the southeast of the site in MW15 and the now decommissioned temporary monitoring MVV1l6 were wetland-derived or indicative of Ieachate impact. Results confirmed that DOC and organic N concentrations at MW15 and MW16 may be attributed to natural biological processes occurring in the wetland. Results indicated that concentrations of ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. Based on this information, it is recommended that the CAZ be extend further downgradient of the historical MW16 location, beyond the proposed CAZ presented in the 2012 Annual Monitoring Report (WESA, 2013a) for the West Elgin Landfill. The current proposed CAZ is presented on Figure 15 of this report. The MOE required that the purchase of property to the east as CAZ be completed by 31 December 2013. Throughout 2013, the Municipality of West Elgin has been actively engaged in discussions with the property owner to the east regarding purchase of the CAZ in fee simple. On behalf of the Municipality of West Elgin, WESA contacted Ms. Sybil Kyba (MOE London District Officer) on 7 November 2013 to provide a progress update to MOE regarding the purchase of the CAZ lands to the east of the landfill. During this discussion, WESA indicated to MOE that the adjacent landowner was not willing to sell the CAZ in fee simple, but was potentially willing to sell the water rights beneath the CAZ to the Municipality. Ms. Kyba contacted the MOE Environmental Approvals Branch (EAB). The MOE EAB indicated to Ms. Kyba that the purchase of water rights beneath the CAZ lands would be acceptable, but would require an amendment to the existing ECA for the landfill to reflect this terminology. On behalf of the Municipality of West Elgin, WESA contacted Ms. Kyba again on 28 November 2013 to provide another progress update regarding purchase of the water rights beneath the Page 27 WESA L1 W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 CAZ. WESA indicated to Ms. Kyba that based on the results of the spring and fall 2013 surface water monitoring program, the recommended boundary of the CAZ to the east was be extended (Figure 15). WESA indicated that due to the change in dimensions of the CAZ to the east, the land valuation process and legal process would be delayed, and the east CAZ purchase deadline of 31 December 2013 would not be met. WESA also indicated that an ECA amendment would be prepared following the purchase of the water rights beneath the CAZ to the east. Ms. Kyba accepted the delay in the process and was accommodating that the 31 December 2013 deadline for purchase of the CAZ to the east would not be met. MOE acknowledged the ongoing efforts to purchase the water rights beneath the CAZ by the Municipality of West Elgin. It is recommended that the Municipality continue discussions with the property owner to the east in regards to purchasing the MOE-required and additional recommended CAZ (Figure 15). At this time no action is needed towards the southwest (MW10). The localized effects of the iron impacts in that area can be mitigated with proper storage and management of the metal storage on-site. 5.3 SUMMARY Based on the concentration trends of the leachate indicator parameters (as seen in the concentration versus time graphs provided in Appendix F) trends can be noted and conclusions made with respect to the leachate characterization for the site. Historic groundwater flow has indicated that at times a mound is present within the landfill area that results in a component of groundwater flow to the south, southwest. This is reflected in the trends in concentration over time at MW4 and MW5. Overall groundwater flow, however, is to the east and southeast to the topographic low where a wetland is located. The former background location MWI indicates that there may be minor leachate impacts at this location. Evidence is noted based on the increase in chloride concentrations in several monitoring events, as well as other parameter concentrations at this location. The MW1 data indicates that concentrations of other indicator parameters have fluctuated since that time, however have remained relatively stable or within historic ranges. MW14 was installed as a new background well in May 2010. The data for MW14 indicates that indicator parameter concentrations are relatively stable and low in comparison to the other monitors. Concentration levels in MW9 (down-gradient to the south) and MW10 (down- gradient to the west) have similar trends to that seen in the background well with concentrations of chloride well below the RUL and no leachate impacts noted. The wells located down-gradient and to the east (MW7 (on-site), MW8 (on-site), MWII, and MW12 (on-site) again all show LqPage 28 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 similar concentration trends over time to each other. MW15 located down-gradient to the east and off-site, shows an increasing trend in chloride concentrations until the last sampling event conducted in November 2013, where a significant (i.e. 65%) decrease in chloride was observed from the May 2013 monitoring event. Trends cannot be noted in MW16 through MW18 (to the east and off-site) as they were only sampled twice and have since been decommissioned. Concentration trends in the remaining wells, MW3 and MW6 do not follow the groups of trends at other locations but show leachate impacts. Exceedances of RULs for leachate indicator parameters were noted in the compliance well MW7 and therefore the site is currently not in compliance with the Reasonable Use Guideline at the east property boundary. In addition, off-site impacts were noted with exceedances of RULs for leachate indicator parameters reported in off-site down-gradient wells (MWI1 and MW15). The amended ECA requires that CAZ purchased to the east of the site by 31 December 2013 (as shown on Figure 15). As previously discussed, MOE granted verbal approval to extend this deadline, so as to accommodate the newly proposed CAZ boundary with respect to the ongoing negotiations with the adjacent landowner. The analytical results indicate that ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. Within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. Page 29 WESA Ll W-6471 8-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 6. ANNUAL OPERATIONS REPORT 6.1 HISTORICAL SITE OPERATIONS The West Elgin Landfill site has been in operation since 1971. An ECA (A051101) was first issued in 1971 and reissued in 1972, 1973, 1974, and 1976. On July 16th, 1980 the MOE reissued an ECA to the Village of Rodney. The MOE issued an amendment to the ECA on December 21nd, 2005 and amended it on April 11, 2012 (Appendix B). 6.2 EXISTING CONDITIONS The West Elgin Landfill site is owned by the Municipality of West Elgin, and operated and maintained under contract from the Municipality by a company operated by Mr. Sam Kirschner. The site is located on Lot B, Concession 7 former Township of Aldborough, West Elgin Municipality, County of Elgin (Figure 1). The landfill services the entire Municipality of West Elgin. The population served is approximately 5,500 which is estimated to increase to approximately 6,000 during the summer months. Adjacent land uses to the site include a low lying wood lot, wetlands and agricultural fields to the northwest, an aggregate (sand and gravel pit) to the northeast, a wood lot and low lying wetlands to the southeast, and land consisting of grasses, shrubs and trees to the southwest. General topography, surface water drainage, and the hydrogeological assessment of the site are included in Section 2 of this report. There is one access road entering the site from the northwest at Downie Line. The gate across the access road is locked whenever the landfill is closed or the attendant is not present. The site is bounded at each property boundary by natural forest and marshlands that deters illegal access to the site. A temporary access road is maintained to access the active landfill area. This road will be modified accordingly as waste disposal proceeds. There is one attendant trailer on-site that is raised above the ground. There are no utilities (electricity, gas, water, sanitary sewers, or phone) to the site. The site operator has a cell phone in case of emergencies. LqPage 30 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Existing signs include an entrance sign and signs denoting bins for recyclable material. As per Condition 16 of the ECA, the entrance sign states the owner's name and hours of operation, the operator's name, the ECA No., the type of waste accepted, and a contact telephone number to call with complaints or in the event of an emergency. Landfill operating hours are from Sam to 5pm on Wednesday and Friday, and gam to 4 pm on Saturday. From December to March the operating hours change to 10am to 5pm on Wednesday and Friday, and 9am to 4 pm on Saturday. Waste disposal records are kept at the local municipal offices. The Municipality of West Elgin maintains a record of daily site operations, a record of complaints, a record of site inspections, and a record of unacceptable waste as per Conditions 25 through 28 of the ECA. During the environmental monitoring events, WESA completes a landfill inspection and maintenance record to determine if any adjustments are required for the operation of the site. The completed inspection records for spring and fall 2013 are included in Appendix G. The inspections noted the following: • The glass bottle, plastic bottle and area near trailer requires cleaning up (debris and overflow) • MW2D riser pipe requires fixing — this was completed during the spring 2013 monitoring event • MWi and MW9 require new locks—to be completed in 2014 6.3 WASTE DISPOSAL The West Elgin Landfill site is currently licensed for the disposal of domestic and commercial waste. Surveys conducted in 2007 and 2008 identified the source of the waste and recyclable materials, and the number of bags disposed each day. In May 2007, WESA conducted a one-day waste audit to provide an approximate average weight per bag of waste, as well as per car, truck, and van load accepted at the site. In addition, the number of bags of waste collected from residential versus commercial sources was counted during the survey. Based on the May 2007 waste survey, the assumed average weight per bag was 5 kg and the assumed number of bags per car, truck, and van was 3.4, 3.2, and 3.4, respectively. The results of the 2008 waste survey were similar to those from the 2007 waste survey. The measured weight LlPage 31 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 for pick-up runs from the residential areas was also used to calculate the total amount of waste coming into the landfill. A waste audit was conducted in 2012 as part of the Municipality's 2011 Waste Recycling Plan (WESA, 2011b). The work plan was developed based on recommendations provided in the 2011 Waste Recycling Plan and the purpose of the waste audit was to confirm the current recyclable diversion rate for the Landfill and identify the amount of recyclable material not currently being diverted. The 2012 waste audit confirmed the type of waste accepted and the average weight per bag of 5 kg (5.7 kg per bag during the summer event and 4.8 kg per bag during the winter event) (VVESA, 2013b). As part of the daily records, the Municipality tracks the number of cars, trucks, and vans entering the facility to drop off waste. In addition, they also track the pick-ups from local residential communities and trailer parks. Based on the average weight per bag, per car, per truck and per van, as well as the total brought in for commercial and residential pick-ups, the total waste brought for deposit in the West Elgin Landfill in 2013 was approximately 331 tonnes. Domestic waste represents greater than an estimated 99% of the waste entering the landfill. The domestic waste was delivered by commercial hauler or individual drop-off and is typically comprised of the following: • Mixed household garbage • Plastic • Glass • Aluminum and tin cans • Scrap metal • Roof shingles • Newspapers Large items such as discarded appliances, furniture, and mattresses, are collected by the haulers or delivered to the waste disposal site for recycling, re-use or deposition at the landfill. Clean wood and brush are collected in a pile to the west of the approved waste limits and burned. LqPage 32 WESA {' W-64718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 Commercial waste represents less than an estimated 1% of the waste generated in the municipality. Commercial waste is delivered by commercial hauler and includes: • Paper and cardboard • Restaurant kitchen waste • Scrap metal • Plastics Based on the information supplied to WESA by the Municipality, the West Elgin Landfill diverted approximately 210.17 tonnes of recycled material in 2013 by removing from the landfill. Approximately 25% of the total material the landfill received in 2013 was considered recyclable. The following is a breakdown of the recycled material removed from the site. The first number represents the 2013 data specifically and the second represents the average annual basis (average calculated from estimated quantities of recyclables in 2004 through 2013): • Scrap metal, 68.10 tonnes, 74.9 tonnes • Glass, 5.7 tonnes, 19.4 tonnes • Paper, 61.7 tonnes, 25.8 tonnes • Plastic, 55.4 tonnes, 41.1 tonnes • Aluminum and steel cans, 11.4 tonnes, 13.0 tonnes • Cardboard, 113.5 tonnes, 35.9 tonnes The 2012 waste audit identified the potential for increased diversion and is discussed under separate cover (WESA, 2013). 6.4 FINAL CONTOURS AND SITE CAPACITY The final contours plan is shown in Figure 14. The final contours are based on the local topography of the site and the estimated footprint area of 1.42 hectares. All side slopes will be constructed to a maximum 25% grade. The crown of the landfill will be constructed to a minimum 5% grade to promote surface water runoff. In 1984, MOE staff estimated the site capacity to be 100,600 m3 (MOE 2003). Prior to this time, the site did not have an approved capacity. Based on the final contours plan included in this report as up-dated based on the 2010 topographic survey data, the total site capacity is 106,110 m3. LlPage 33 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report L)KA1-F The Corporation Municipality of West Elgin April 2014 Using this site capacity and based on the May 2010 contours at the site, the estimated quantity of in-place waste in December 2013 was 83,729 m3. Based on an estimated annual waste input rate of 331 tonnes, a compaction density of 0.5 tonne/m3 and a waste to cover ratio of 4:1, the annual air space utilization rate for the site is calculated to be 827 M3/annum. Using the estimated quantity of in-place waste, calculated utilization rates, and a projected annual population (i.e., waste) growth rate of 0.5% over the next 25 years, the estimated life of the landfill is 26 years from December 2013 (that is, until December 2038). The estimated remaining site capacity as of December 2013 is 22,380 m3. Note that any estimate of remaining site life is highly sensitive to variations in waste characteristics, waste generation rates, cover material utilization, waste compaction and recycling efforts. The above projection of site life should therefore be interpreted as a rough estimate only, and should be reviewed annually against actual changes in the landfill volumes. 6.5 2013 SITE OPERATIONS The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) provides a detailed phased development plan for landfill operations over the site life. In 2010, clay was placed on the edge of the laneway as final cover, however no other final cover has been placed on the landfill foot print. Interim cover is placed over the active face on a weekly basis. All locations that are not part of the active face should be covered with 300 mm of intermediate cover material as discussed in the WESA 2006 report. The Municipality has placed cement blocks to visually delineate the 30 m buffer area so that the site operator can place waste to the edge of the design area without extending into the buffer area. As per Condition 18 of the Amended ECA, cover or suitable alternative must be placed over the entire active face at the end of every operating week. In 2013, daily soil cover was placed on the active face at the end of each operating day. The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) outlines the requirement for active face operations at the landfill. The active face should be kept to a maximum width of 10 m wide. The height of the active face should be the shorter of 1.5 m or the distance to the final waste contour. Site inspections in 2013 indicate that the active face is within the 10 m width requirement and the height is less than the 1.5 m recommendation. Site inspection forms are provided in Appendix G. Page 34 WESA Ll W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 The natural surface water drainage at the site is controlled by the low topographic relief. There are no on-site drains and little evidence of surface water ponding or channels identified during WESA's site visits. A small area of standing water was observed on-site north of the active fall area. Standing water has not been previously observed at this location, and may have been present due to the high rainfall totals observed in the spring 2013 months. In 2012 the Municipality of West Elgin purchased the 50 m CAZ located south of the landfill. A portion of this land comprises a PSW which extends further south beyond the landfill property. The landfill is situated on a local topographic high and therefore surface water run-off has not been a problem. According to the site operator, the site did not have concerns associated with litter, noise, dust, odour, or vectors in 2013. The site currently maintains a record of complaints received about the site or any environmental emergency situations that occur at the site at the local municipal offices. There were no complaints in the log for 2013. 6.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE There were no changes to operational procedures or infrastructure. 7. RECOMMENDATIONS The recommendations derived from 2013 annual site monitoring and operations for the West Elgin Landfill site are outlined below. The recommendations for the Annual Site Monitoring and Reporting and Site Operations are consistent with those from the previous annual reports. 7.1 ANNUAL SITE MONITORING AND REPORTING 1. Background water quality analyses should continue to be conducted at MW14 for the purpose of updating the RULs for the site. 2. The site groundwater monitoring network should be sampled in the spring and fall 2014 for a full set of parameters, as listed in Tables 3 and 4 of this report, to establish site conditions. Subsequent monitoring should take place twice per year (spring and fall) for each of the following years. 3. The amended ECA required the purchase of the recommended CAZ to the east of the site in fee simple by December 31, 2013. Subsequent discussions with MOE on 7 November 2013 indicated that purchasing the water rights beneath the CAZ, as opposed to the land in fee LqPage 35 WESA W-134718-00-15 2013 Annual Site Monitoring and Operations Report. DRAFT The Corporation Municipality of West Elgin April 2014 simple, would be acceptable. MOE indicated that an ECA amendment must be submitted to the MOE Approvals Branch upon purchase of the water rights beneath the CAZ. Discussions are ongoing with the property owner to the east. 4. Organic N should be removed as an indicator parameter for impacts relating to landfill leachate, as it has been observed to be naturally occurring in surface waters within the on- and off-site wetlands. This parameter should continue to be monitored at the site monitoring well network in 2014. 5. An ECA amendment application should be prepared and submitted to MOE to reflect the purchase of the water rights, when completed, beneath the CAZ to the east of the landfill as opposed to purchase of the CAZ in fee simple. The EGA amendment application should also include the updated CAZ presented in this report, as well as the removal of organic N as a leachate indicator parameter. 6. At the request of the MOE, surface water samples were collected from the wetlands to the north, south and southeast of the landfill in 2013. Based on the results of the 2013 surface water analytical results, future sampling is not recommended at these locations. 7. By no later than April 30th, 2015, and by April 301h of every year thereafter a site operation and environmental monitoring report will be prepared and submitted to the Ministry of the Environment. This recommendation is outlined in the provisional Certificate of Approval for this site. 7.2 ANNUAL OPERATiONs REPORT It is strongly encouraged that the design and operations recommendations made by WESA as part of the Hydrogeological Investigation and Design and Operations Report (WESA, 2006) be implemented to minimize any leachate impacts. Recommendations are as follows: 1. The landfill site should continue to maintain a record of daily site operations, monthly site inspections conducted by a trained person, all occurrences of receipt of unacceptable waste, and complaints received about the site or any environmental emergency situations that occur at the local municipal offices. In order for the landfill site to be in compliance with the Amended ECA, these records containing the information specified in Conditions 25 through 28 must be maintained. 2. It is recommended that the site operator and the Municipality meet on a monthly basis to .provide records on waste accepted, quantities recycled, and to review the completed landfill inspections and the inspection results. 3. The site operator should continue to use the delineated landfill footprint to ensure operations adhere to the detailed phased development plan and active face operations as provided in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006). Page 36 WESA Ll W-134718-00-15 2013 Annual Site Monitoring and Operations Report DRAFT The Corporation Municipality of West Elgin April 2014 4. Bins used to collect recyclables must be kept in good condition without leaks as per Condition 24 of the ECA. 5. A layout of recycling collection bins and burn pile sorting area has been developed and is shown in Figure 15. b. As per Condition 18 of the Amended ECA, daily cover must be placed over the entire active face with a minimum thickness of 150 mm of soil cover at the end of every operating day. As stated, a tarp can be used as an alternative and the Municipality should continue its efforts in utilizing this tarp. Final cover should be placed over the areas where the waste footprint is within the 30 m buffer area. Respectfully submitted, WESA, a division of BluMetric Environmental Inc. --DRAFT—FOR REVIEW PURPOSES ONLY-- Geoff Moroz, B.Sc., P.Geo. ]an Macdonald, M.Sc., P.Geo. Project Manager/Hydrogeologist Senior Hydrogeologist W Printed on 100%recycled paper. Page 37 WESA Ll | z ± \ f o E / @ I�\ k \~ % d LL o $ $ }\ \ ;a | | < t �/ ® _ |&J I . § | / / ■ § \ $q/ §0 : ° \ 3 r ® 0 | | 2& G § I,§ | \@ \ h, f / e a .� | ` t �o � | , ; ¥ % § / §§ § ! !! q|\ ■ § \/ \CA , UA \ § , ■ | | I | § �[ !4 - | - ° (\[ ; ! / t t �� rc . �o �% w �; . \ \ � ■ \ � � G?x � | --�{ * * ~y¥ J § � \ % ! • � %� \ - #6 ��/ / w a F P 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: April 10, 2014 SUBJECT: Port Glasgow Trailer Park—Construction of Work Shop RECOMMENDATION: That Council Accepts the lowest by Martin J. Vandenberg Contracting in the amount of$23,872 plus taxes for the Construction of Work Shop at the Port Glasgow Trailer Park INTRODUCTION: Quotes for the Construction of the Work Shop Trailer in the 2014 Budget ($40,000) and was advertised and tenders received and opened on April 4, 2014, DISCUSSION: Four quotes were received and are attached to this report. The Site work will be done by the Municipality of West Elgin staff. The Work Shed will be located to the east of the Trailer Sanitary Dump Site. Respectfully Submitted, R. Scott 7Gawley Amnist surer M O x w O 0 z H � H a a H H a v N o 0 0 N W r— lqv rn LO ao LO ;;p m O M lfl l0 �l N M- O V H ilt th tr} tn H H � H U p z H 0 U 0 0 O 0) O E w v a a� 0 - ri AOi h 1 0 M-1 U N � 0 O m rd mm P4 m F:4 a w. w H CAC� Y 14v 4NF �� Q Jfr ` p tp Q 9 i u x m a ca The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: April 10, 2014 SUBJECT: Request for Proposal — Electronic Voting RECOMMENDATION: THAT Council accept the Request for Proposal from Intelivote in the amount of $2.90 per elector for electronic voting for 2014 municipal elections. INTRODUCTION: A Request for Proposal (RFP) for Electronic Voting for 2014 Municipal Elections was issued on March 5, 2014 with a closing date of March 31, 2014. DISCUSSION: A package was emailed to five companies, four responded as interested in submitting an RFP. As of closing three RFPs had been received. The RFP consisted of two parts being the written proposal and the second park being the costs. The Administrator/Treasurer and Clerk reviewed the written proposals and ranked these documents in accordance with the specifications outlined in the RFP. After this review, the cost documents were opened. The lowest amount received 20 points and the others were discounted based on cost estimate submitted. The cost estimate is based on estimated 5,000 electors. Written Proposal Cost Total MAXIMUM POINTS 80 20 100 Simply Voting 65 20 85 ScVtI 75 15.6 90.6 Intelivote 80 13 93 Of note, the cost estimate for Intelivote was $14,500 and Scytl was $14,150, a difference of$350.00. This is the first election for Scytl in Ontario and although this company has particular merit in technology and security, they lack real life experience in municipal elections in Ontario. Intelivote was the supplier used in 2010 and although there was a situation in the final hours on Election Day, Intelivote has addressed the issue and tested the new configuration in elections over the past three years. Respectfully Submitted, Reviewed by: J Norma I. Bryant, H nBA,AMCT c . A. Cleric Administrator/Treasurer C_q4 q - The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: April 10, 2014 SUBJECT: Roadside Mowing RECOMMENDATION: That Council accept the recommendation to change the timing, frequency and area of the roadside mowing on the Gray Line for 2014; and that the results of these changes be reviewed in October 2014 for effectiveness. INTRODUCTION: The West Elgin Nature Club did a presentation to the Municipality of West Elgin Council on February 13, 2014 to request that the roadside mowing practises be changed to limit the collateral stress and damage caused to economically- important pollinating insects and their host wildflowers. The presentation is attached to this report. DISCUSSION: A committee of members of the nature club, a council member and two members of staff was set-up to review the existing policy and recommend changes to council The Committee is: Nature Club Bill Prieksatis Chris Leys Stan Caveney Councillor Norm Miller Staff Scott Gawley Lee Gosnell The committee met on March 25, 2014 and number of alternatives was discussed including: • Would it be best to set-up an experimental area be evaluate the effectiveness of reducing roadside mowing? • When would be best to have the first cut and how wide? • When would be best to have a second out and how wide? • What roads would have the best benefit of reduced cuts and timing of the cuts? • Safety aspect of proper road side mowing at intersections to reduce Liability issues. • County of Elgin requirements in the contract with the Municipality of West Elgin. The consensus of the committee for 2014 would be as follows: • Use all of Gray Line as the test area for 2014 • 1st Cut to be completed before June 20th and this cut would be a single width only. • 2"d Cut to be completed after the 1 st week of October and would be a double width cut. • The area around Furnival Road and Havens Lake Road will continue to maintained as in the past. • Intersections will continue to be maintained to ensure line of sight for safety reasons. • After the 1St cut in June and before the 2nd cut in the October the committee will meet to determine the effectiveness of the changes in the roadside mowing. • That expansion of the area to be considered after the results of the 2014 program is evaluated. Respectfully Submitted, es ott Gawley Ad 1 n istrato r/T rea s u re On-Behalf of the Committee ' y . West Elgin Nature Club submission to Council, January 2014 A Roadside Mowing Polio .for the Municipalily of West Elgin Proposal: The West Elgin Nature Club requests that the Municipality of West Elgin consider adopting a policy regarding the mowing of rural roadsides that would satisfy its roadside management objectives while at the same time limiting the collateral stress and damage caused to economically-important pollinating insects and their frost wildflowers. Background: Many local municipalities in Southern Ontario control the vegetation on their rural roadsides by mowing twice each growing season. Mowing typically occurs in mid-summer and again in the early-to mid-fall. The first cut is "single-width" (2-3.5 m.[6-12 ft]wide)from the road's edges)while the second cut is "double-width" (up to 7.5 m [24 ft]wide) extending to the property line on both sides of the road). The timing of mowing is generally scheduled according to work timetables rather than natural heritage considerations. The first cut, which usually occurs in June, destroys wildflowers at a time when many economically-important insect pollinators (such as bees, butterflies, beetles and flies) are actively seeking nectar to build up energy for their reproductive needs. The late- season second cut, provided it gcours in October, has limited impact on pollinator populations or native wildflowers, although it mev reduce nectar availability for some migrating butterflies. Why do municipalities cut roadside verges?: Mowing of secondary roads, with their narrow rights-of-way, are primarily based on road safety and liability concerns. Mechanical control of vegetation along rural roads: • improves a motorist's line-of-sight; • allows motorists to see wild animals such as white-tailed deer well in advance so that collisions are avoided; • prevents brush and tall forbs from encroaching onto the road allowance; • protects municipal drains from becoming overgrown; • reduces snowdrift build-up on roadside verges; and • improves water run-off from the gravel shoulder of the-road.. The agricultural community supports roadside vegetation control, as it: • may reduce the spread of agriculturally-important weeds into row crops, and • may prevent poisonous broadleaf weeds from invading pastures and cropland The current practice fn the Municipality of West Elgin: West Elgin follows the general pattern as described above. Municipal road crews typically mow the rural roadsides twice.a year. First cut The first pass is single-width and next to the road's hardened surface. In addition to . the reasons.given above, this practice helps demarcate the edge of the road by keeping the vegetation (typically tole!-season grasses and annual flowers) alongside it short. For safety reasons, a wider swath of vegetation is cut at road intersections. The first cut normally takes place in late June or early July when the cold-season grasses have finished growing and are setting seed. Second-cut: Normally the final roadside mowing of the season, this double-width cut may extend to the nominal property line on both sides of-the.road allowance (i.e. covering its full non- hardened area). In West Elgin this second-cut has historically taken place over a few weeks following the Rodney Fair. Because the Rodney Fair is held over the 3`d weekend in September, most of the second-cut routinely in the Municipality takes place in October. This second mowing 1 b , eliminates the above-ground growth of roadside perennial shrubs and tree saplings (such as Staghorn Sumac and Autumn Olive) encroaching onto the road allowance, as well as that of taller perennials (asters, goldenrods). This cut improves road visibility and safety and facilitates road maintenance work (e.g. snowplowing) during the winter months. As a consequence, the second cut maintains West Elgin's rural roadsides in a tree-less "linear meadow' state. The later in the season the second cut, the less the negative impacts on native wildflowers and insects: By mid-October, most Monarch butterflies have migrated.through our area and most late- flowering roadside plants have,set seed. A Case Study -Gray Line: In West Elgin, Gray Line(west'Set;tiori'of,tfre•former 14th concession) extends along the Lake Erie shoreline from Graham Road in the east to the Chatham-Kent border(unopened McPherson Road) in the west. Because of-the' steep.topography, two stretches of the original 14'"Concession remain as unopenned road bll"bWohce 46d consequently relatively undisturbed (parts of Warwick Line and Gilbert Line in the east). The western limit of Gray Line dead-ends in swamp west of Black's Road beyond the Enchanted Hideaway Trailer Park. This wooded area is recognized provincially as an Area of Natural and Scientific Interest. In addition to its intrinsic ecological significance, Gray Line is scenically attractive and has considerable ecotourism potential. Gray.Line offers striking vistas of Lake Erie, flanked by wooded ravines and stretches of tableland forest. Gray Line is recognized internationally as part of an Important Bird Area because of the rare birds that either breed in its woodlands or use it as a stop-over site during spring and fall migration. Gray Line is also a critical corridor for butterflies and dragonflies migrating along the shoreline in late-summer and-fall (mid-September to late-October). To complete.' southward migration, Monarch butterflies depend on the energy provided by the nectar of wild flowers along Gray Line and other rural roads in the Municipality. The.Municipality is commended in that it does not spray-broad-leaf herbicides to control vegetation on its rural roads. As a consequence, the road verges along roads like Gray Line are rich in native wildflowers. In some intensely farmed areas in the Municipality, the. roadsides are the only wildflower and pollinator refuge that remains. At the request of the West Elgin Nature Club, the Municipality in recent years has delayed the final cutting of the road verges on Gray Line until the end of the migration period of the endangered Monarch butterfly. In 2012, for example, Gray Line west of Furnival Road was double-cut on about October 27th. In 2013, however, the pattern changed dramatically. Gray Line in the Blacks Road area was. double-cut twice—once during the first week in August and then again about five weeks later (about the time of the Rodney Fair, Sept. 13-15). There was no mid-summer single-cut. Gray Line south of Eagle was mowed to the property lines in early September. This premature mowing had devastating effects on rare native wildflowers that bloom along Gray Line in late- summer and no doubt had negative consequences on butterflies seeking nectar during migration. In response to this unfortunate and avoidable incident, the West Elgin Nature Club passed a motion in November requesting that the Municipality of West Elgin consider adopting a formal policy on the mowing of rural roadsides that would satisfy its own management objectives while at the same time limiting the damage to native wildflowers and pollinating insects.`Below are some modest suggestions that could improve the habitat needs of both native wildflowers and insects, and retain and enhance the scenic and ecological quality of the Municipality's rural roadsides, while not compromising road safety and maintenance issues. 2 e P P F:m Recommendations: The West Elgin Nature Club recommends that: 7. Early-summer(single-cut)mowing should be restricted to the minimum width required to ensure adequate sight lines for safe driving conditions and that this mowing should be completed by the end of June. Rationale': Sufficient roadside vegetation is left intact and many wildflowers that are cut have the time and vigour to recover and bloom again later in the season. 2. Late-season (double-cut) mowing should be delayed until mid-October. Consideration, may also be given to pQrq l ling,:a„rinpie cut with a double cut being completed every second year. , Rationale:The later this fall cut,1 fie lovXer the�neggive,impa.ct on native wildflowers and insects. By mid-October, most Mor}arch butterflies have migrated through our area and most late-flowering roadside plants have set seed. A simple rule-of-thumb in scheduling roadside mowing would be to complete the early-summer single-width cut by Canada Day and to begin the double-width cut after the Labour Day weekend. Some discretion should be applied as to where and when a double-cut is actually needed. For example, by completing a double wide cut every second year the goal of controlling the growth of perennial shrubs and saplings will be met at a reduced cost to the municipality. 3. Rural landowners be permitted to post"No Summer Mowing" signs at both ends of the road verges fronting their properties in order to reduce the risk of premature seasonal destruction of roadside vegetation by road crews. Rationale: Cutting destroys the seasonal succession of flowering plants that are a necessary source of energy for nectar-seeking insects including butterflies and economically-important pollinator bees. Stewards of conservation lands in West Elgin, such as the Thames Talbot Land Trust, the Lower Thames Valley Conservation Authority,the West Elgin Nature Club as well as private individuals, may request changes to the management on road verges beside the properties they own or manage. 4. Landowners be given the limited opportunity to protect and enhance the natural features of municipal road allowances fronting their properties. Rationale:Tangible benefits include health, ecological services, ecotourismlaesthetics and reduced maintenance costs to the Municipality. 5. Landowners be permitted to take measures to protect rare and uncommon native wildflowers on municipal road allowances, provided road safety is not compromised. Rationale: The road allowances arguably belong to the taxpayers. Local taxpayers pay for road use and maintenance. They should have some say in how the vegetation is managed. Damage to some rare plants is prohibited under the Endangered Species Act. S. Rural landowners be encouraged to reduce their intensive mowing of the municipal road allowances In front of their private residences and farm properties. Rationale: The Municipality owns and manages about 300km of rural road surface. The total area of its 15 m-wide vegetated verge is 400ha (1000acres). If some of this vegetated roadside could be returned to a natural state (i.e. a cover of native wildflowers and grasses) then this would be a major addition to the"linear meadow/prairie" habitat in West Elgin. 3 a .o-t b Importantly, adoption of some of the elements of this policy could save the Municipality money The proposed management policy would be a minimum cost-neutral and should be cost- beneficial to the Municipality due to reduced costs associated with annual intensive roadside mowing. Bill Prieksatis Chris Leys Stan Caveney For the West Elgin Nature Club 4 T`S anVHa �N c � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawiey, Administrator/Treasurer DATE: April 10, 2014 SUBJECT: 2014 Proposed Municipal Budget— Public Meeting RECOMMENDATION: The 2014 Draft Budget is presented for Public Comment at the April 10, 2014 Council Meeting. INTRODUCTION: The 2014 Budget was prepared by staff and presented at three meetings of Council: February 27th - Port Glasgow Trailer Park March 18t' Special Meeting of Council to review over Budget Impact of the proposed Budget, Capital Budget and Proposed Rate Increase. March 20th - Special Meeting of Council to review Department Operation, Maintenance and Administration Budgets. DISCUSSION: The 2014 Budget proposed a 2.9% Increase in Municipal Property tax levys. The Actual on the Average Residential Property Ratepayer (with an average Assessment Increase of 2.75 % over 2013) will see their property Tax Billing go up 1.8% (including the Municipality of West Elgin, County of Elgin and Education Property Taxes). The average Residential Property with an Assessment of$200,000 (in 2013) and assessment change to $205,500 (in 2014) will see an over all increase of$52.46 per year. If the Residential Property did not see an assessment increase and the assessment remained at $200,000, the ratepayer will see a decrease of$25.73 per year. 2013 Property Tax 2014 Proaerty Tax Property valued at $200,000 $2,868.99 $2,843.26 Reassessed to $205,500 in 2014 $2,921.45 The 2014 Budget proposes an increase a 2.9% increase in the municipality property tax levys. For every approximately $30,000 change in Municipal spending, the tax rate is adjusted 1%. The main reasons for the 2.9% increase in property tax collected: • Decrease of the OMPF Grant $ 27,900.00 Increase in Policing Costs $72,576.04 Offset by 2013 Savings $ 43,538.00 $ 29,038.04 • Conservation Shoreline Management Plan $ 22,600.00 A number of Municipality of West Elgin departments were adjusted to bring in the budget expenditures below the 2013 overall level. This includes a projected funding of$169,576.00 additional for Winter Maintenance Operations. The Municipality of West Elgin Capital Plan of$1,640,934.14, with $547,298 is funded from User Fees (Water, Wastewater and Port Glasgow Trailer Park). The 2014 Proposed Capital Plan is attached to this report. The Proposed 2014 Budget is allocating $486,460.28 to Reserves for future Capital Expenditures. The Municipality of West Elgin continues to finance municipal operations on a pay as you go basis with no debt financing required to meet the 2014 Proposed Operational and Capital Budget. Attached is a Summary of the Municipality of West Elgin Proposed 2014 Budget compared to 2010, 2011, 2012 Actual Results, 2013 Preliminary Actual Results and approved 2013 Budget. Two Pie Charts are attached 1.) Sources of Revenues and 2) Departmental Spending. Respectfully Submitted, Scott Gawley Administrator/Tr asurer MUNICIPALITY OF WEST ELGIN 2014 BUDGET MUNICIPALITY OF WEST ELGIN 2014 BUDGET SUMMARY 2010 2011 2012 2013 2013 2014 REVENUE(NON-DEPARTMENT SPECIFIC) ACTUAL ACTUAL ACTUAL ACTUAL BUDGET BUDGET TAXATION MUNICIPAL -2,940,196.84 -2,794,118.28 -2,874,002.19 -2,944,468.27 -2,928,608.23 -3,029,847.56 LOCAL IMPROVEMENTS -172,365.78 -154,464.67 -140,753.48 -129,740.09 -133,570.21 -105,608.02 PAYMENT IN LIEUS -55,648.55 -178,444.79 -76,810.87 -63,625.14 -87,000,00 -83,625.14 OMPF FUNDING -1,986,300.00 -2,027,200.00 -1,897,600.00 -1,861,600.00 -1,861,600,00 -1,833,700.00 OTHER GOVERNMENT GRANTS .81,518.00 0.00 0.00 0,00 OTHER REVENUE -272,492.27 -321,603.89 -323,928.27 -281,190.28 -320,180.00 -309,830.00 PRIOR YEAR SURPLUS -325559.00 -964,776.00 -998,127.00 -518,178.10 -618,178,10 -113,187.05 TOTAL REVENUE -5 834 080.44 -6440,607.53 -6,311,221.81 -5,818 791.88 -5,849,136.54 -5,476,797.77 DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 78,579.49 82,720.75 76,441.11 66,923.58 83,400,00 78,200.00 ADMINISTRATION GENERAL GOVERNMENT 846,942.72 693,585.14 663,718.59 771,109.42 862,310,00 823,210.00 BUILDING 77,815.76 58,601.62 67,111.56 52,579.44 79,020,00 61,020.00 MTO OFFICE -8,908.94 -10,258.04 5,702.87 5,437.19 6,600,00 6,600.00 FIRE 288,692.76 332,500.79 339,036.88 358,672.56 371,285.00 341,750.00 POLICING SERVICES 774,776.25 822,552.52 836,707.24 917,060.02 917,284.00 946,118.06 BUILDING,PLUMBING 9,069.45 34,020.31 51,335.06 32,313.23 42,860.00 34,060,00 EMERGENCY PLANNING 1,391.96 3,364.75 3,024.16 2,191.04 4,000.00 4,000,00 BY LAW ENFORCEMENT 793.20 1,365.31 1,959.90 1,017.31 1,850.00 1,750.00 ANIMAL CONTROL -6,837.30 -3,659.62 -4,865.08 -6,272.41 -3,492.00 -4,300.00 CONSERVATION AUTHORITY 29,443.00 30,656.00 31,640.00 32,826.00 32,826.00 60,232.00 FOUR COUNTIES TRANSIT -5,526.30 4,180.02 7,393.05 9,781.62 7,050.00 8,632.00 ROAOS.MUNICIPALAND COUNTY 1,297,984.69 1,255,319.37 1,334,192.06 1,304,360.94 1,427,807.59 1,379,341.63 SIDEWALKS 7,688.91 33,351.33 21,788,64 8,310.70 24,000.00 24,000.00 STREETLIGHTS 39,772.76 43,139.86 39,286.79 39,572,37 50,000.00 50,000.00 SEWER MAINTENANCE 0.00 0.00 0,00 0.00 0.00 0.00 GARBAGE COLLECTION,LANDFILL,RECYCLING 132,095.19 133,332.96 169,940.32 126,143.55 142,300.00 124,600.00 HEALTH SERWCEMETERIES 1,280.00 1,500,00 1,080.00 1,140.00 2,000,00 2,000,00 WEST ELGIN WATER SYSTEM 0.00 0.00 0.00 0.00 0.00 0.00 WEST ELGIN PRIMARY WATER SYSTEM 0.00 0.00 0,00 0.00 0.00 0.00 WEST LORNE ARENA 58,535,17 49,297.75 53,029.69 76,118.02 61,679.22 76,898.04 RECREATION 316,223.52 326,547.76 399,684.68 355,615.91 389,250.00 362,500.00 PORT GLASGOW TRAILER PARK 0.00 0.00 0.00 0.00 0.00 0.00 LIBRARY -13,939.49 8,987.25 -11,812,43 10,550.55 -3,500.00 -15,700.00 DRAINAGE 18,612.92 29,774.49 19,406.73 23,480.11 21,650.00 21,650.00 PLANNING AND ZONING 40,395.28 84,555.21 99,679.58 72,773.00 120,000,00 60,000.00 ECONOMIC DEVELOPMENT 6,360.76 10,210.95 9,750.99 9,213.52 12,500.00 11,700.00 TOTAL DEPARTMENTAL OPERATING COSTS 3,991,241.76 4,025,646.28 4,215,232.39 4,268,937.67 4,652,679.81 4,458,261.73 TRANSFERS TO RESERVES 309,666.06 1,015,228.42 1,035,804.00 927,440.29 622,395.10 486,460.20 TRANSFERS FROM RESERVES -6,400.00 -175,000.00 DEBENTURE PAYMENTS 172,366.03 154,464.82 140,753.48 133,670.21 133,570.21 141 94507 NET OPERATING SURPLUSIDEFICIT -1,360,816.60 -1,245,268.01 -925,831.94 -488,843.71 -615,491.42 -390,130.69 CAPtYAL EXPENDITURES GRANT FUNDINGICONTRIBUTIONS -192,031.17 -236,809.45 -1,136,008,$5 -264,260.98 -264,261.40 -165,121.31 TRANSFERS FROM RESERVES -539,589.00 .81,219.00 -655,367.00 -363,44 .00 -334,947,18 -1,085,682.14 CAPITAL PURCHASES 669,126.82 960,116.73 2,199,029.19 943,36.4.64 1,214,700.00 1,646,934.14 CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 407,653.84 376,656.66 615,491.42 390,130.69 NET SURPLUS -518,178.10 -113,187.05 0.00 0.00 Municipality of West Elgin Revised Draft Apr 7,2014 Pagel MUNICIPALITY OF WEST ELGIN 2014 BUDGET BUDGET REVENUES SEWER ❑ARENA O 796 ®WATER TAXATION 15% 9� 43 H Y'fl OTHER REVENUE 4% 1 EI 1S LOCAL IMPROVEMENTS 13 OMPF FUNDING 2% 26% ©PAYMENTS IN LIEU 1% DEPARTMENTAL SUMMARIES ADMINISTRATION 16% ARENA SEWER 4% 6% mFIRE s j ! U 6% WATER 0 POLICING SERVICES t F> 15% ,fix,Stir - a 9�7 a{ E PROTECTION r O SERVICES CI GARBAGE 13 TRANSPORTATION COLLECTION, 23% LANDFILL, RECYCLING 2% Q RECREATION 6% Municipality of West Elgin Revised Draft Apr 7,2014 Page 1 MUNICIPALITY OF WEST ELGIN 2014 BUDGET MUNICIPALITY OF WEST ELGIN CAPITAL BUDGET 2014 2094 BUDGET ADMINISTRATION GENERAL, OFFICE RENOVATIONS 20,000.00 SOFTWARE UPGRADE 10,000.00 30,000.00 ROADS FGT ' 110,000.00 TRUCK#17 200,000.00 -R-GRAVEL PIT REHAB 59,470.00 PICK UP#3 AND LOADER#18-Scale Kit 42,500.00 GRAHAM ROAD CONSTRUCTION 55,000.00 CARROLL LINE DRAIN-END TREATMENTS 30,000.00 COLLEY ROAD-RECONSTRUCTION 102,545.00 HENRY ROAD-RECONSTRUCTION 60,837.00 MCDOUGALL LINE-RECONSTRUCTION WITH RAIL GUIDE 20,000.00 MUNROE ST EXT-WL 7,000.00 RADIO SYSTEM 35,000.00 UPGRADE FOR JOHN DEERE TRACTOR 12,500.00 GPS 16,559.14 751,511.14 WATER CAPITAL Water Service Van 25,000.00 25,000.00 ARENA FRONT DOOR REPLACEMENT 13,400.00 SPECTATOR NETTING 10,000.00 BOARDS&EVETROUGHS 10,000.00 PAVE 8,000.00 41,400.00 PARKS&RECREATION STAND-BY GENERATOR FOR EMERGENCY MANAGEMENT 35,000.00 TABLES-RECREATION CENTRES(40 TABLES) 8,000.00 SOUND BARRIERS 5,000.00 COMPACT TRACTOR/MOWERILOADER 30,000.00 SIDEWALK SNOW BLOWER REPLACEMENT 3,500.00 81,500.00 Municipality of West Elgin Revised Draft Apr 7,2014 Pagel 2014 BUDGET SEWER MAINTENANCE CAPITAL RODNEY ROOF 2,000.40 NEW PUMP 8,000.00 ALUM-CHEM FEED SYSTEM REPLACEMENT 5,000.00 TSSA REGULATIONS-NEW GENERATOR 5,000.00 REPLACE AERATION DRIVE#1 10,000.00 WEST LORNE FILTER REPAIRS AT WATER TREATMENT PLANT 60,000.00 UV SYSTEM UPGRADE 11,000.00 TORQUE LIMIT SWITCHES REPLACEMENT 8,000.00 REPLACEMENT OF EAST CLARIFIER CHAINS,FLIGHTS&WARE BARS 6,500.00 115,500.40 FIRE DEPARTMENT WEST LORNE-EXTRACATION EQUIPMENT 30,000.00 RODNEY-EXTRACTION EQUIPMENT 30,000.00 COMMUNICATION EQUIPMENT-RODNEY&WEST LORNE 145,023.00 205,023.00 PORT GLASGOW TRAILER PARK SEPTIC SYSTEM 351,000.00 WORK SHED 40,000.00 391,000.00 TOTAL CAPITAL 1,640,934.14 Municipality of West Elgin Revised Draft Apr 7,2014 Page 2 610 Princess Avenue London, ON N6B 2159 Tel: (519)686-1300 Fax: (519) 681-1690 Monteith+Brown E-Mail: mb c mb c.ca olarihi'n a 6onsult6nts I Web: www.mbpc.ca 7 April 2014 Municipality of West Elgin #13-2416 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2C0 Attention: Norma Bryant Clerk Dear Ms. Bryant: Re: Terry& Kimberly Deyle--189 Furnivai Road,Village of Rodney—Deeming By-law As requested, enclosed herewith is a draft by-law for the purposes of `deeming' two lots on an old registered plan of subdivision in the former Village of Rodney. Under the Planning Act, Council may, by by-law, designate a plan of subdivision or part thereof not to be a registered plan of subdivision provided more than 8 years have elapsed since the date of registration. The effect of a deeming by-law is to merge abutting lots in the same ownership, thereby precluding the sale or transfer of such lots as separate entities. The lands affected are Lot 1 and Lot 16, Block `D', Plan 67, known municipally as 189 Furnival Road and owned by Terry & Kimberly Doyle. The lands comprise lots on a registered plan that has been registered well in excess of 8 years. There is no statutory requirement for a public meeting or notification to neighbouring property owners. Following adoption of the by-law, the requirements of the Planning Act[Section 50(26) to 80(30) inclusive] apply: i) a certified copy or duplicate of the by-law to be lodged with the Minister; ii) a certified copy or duplicate of the by-law to be registered in the land registry office; iii) notice of the passing of the by-law must within 30 days of being passed, be given to the owner(s)of the lands to which the by-law applies; iv) any person receiving notice may, within 20 days of the mailing of the notice, inform the clerk of their desire to make representations with respect to the amendment or repeal of the by-law. The deeming by-law does not come into effect until such time as the by-law has been registered (refer item ii). Deyle Deeming By-law MONTEITH BROWN PLANNING CONSULTANTS 7 April 2014 page 2 The subject lands are zoned Residential Second Density (R2) in the Village of Rodney Zoning By-law. We understand that the owners propose to erect a 11 m (36 ft) x 12.2 m (40 ft) accessory building to the east of the existing semi-detached dwelling. The two lots, upon the coming into effect of the deeming by-law, would effectively be defined as one lot by the Zoning By-law (Section 2.60). Insofar as the lot has identical flankage along Furnival Road and James Street, the frontage of the lot is deemed to be along Furnival Road (i.e. being dictated by prior construction). According to the sketch provided, the accessory building would be erected in the rear yard. Yours very truly, (original signed by) Ted L. Halwa, MCIP, RPP enclosure f MUNICIPALITY OF WEST ELGIN BY-LAW NO. DEEMING BY-LAW 189 Furnival Road —Village of Rodney Terry & Kimberly neyle WHEREAS pursuant to Section 50(4) of the Planning Act, Council may pass a by-law designating a plan of subdivision (or part thereof) that has been registered for 8 years or more, not to be a plan of subdivision for the purposes of Section 50(3) of the Planning Act; AND WHEREAS the Council of the Corporation of the Municipality of West Elgin deems it advisable to pass a by-law designating certain lots on a plan of subdivision situated in the former Village of Rodney not to be a plan of subdivision; AND WHEREAS such plan of subdivision has been registered for a period of more than eight years; NOW THEREFORE the Council of the Corporation of the Municipality of West Elgin enacts as follows: 1. THAT the lands outlined in heavy solid lines and described as the "subject lands" on Schedule "A" attached hereto and forming part of this By-law, and more particularly described a Lot 1 and Lot 16, Block 'D', Plan 67 formerly in the Village of Rodney and now in the Municipality of West Elgin, in the County of Elgin, are deemed not to be a plan of subdivision for the purposes of Section 50(3) of the Planning Act. 2. THIS By-law comes into force on the date it is registered in the local registry office. READ a FIRST and SECOND time this 10th day of April, 2014. READ a THIRD time and FINALLY PASSED this 10th day of April, 2014. MAYOR CLERK MAIN STREET LOT 1 LOT 16 BL CK V R.P. No. 67 m Z CA a i X X m O f v SUBJECT LANDS This Is Schedule"A"to By-law No. Municipality of WEST ELGIN Passed this_day of —20114. SCHEDULE W Mayor 4-, _ y Clerk Metres s .�,, 0 5 10 20 30 40 60 2201 St. David's Road,'PD`Box 11142, Thorald, ON LZV 4T7 Telepho n e; 90 56 8 5-4225Toll-free: 1-8004268-7215 Fax: 905.641-5208 pia ara Region www,n ia ga ra reg i a n;ca Thai following,resolution was adopted by-Council of The Regional Municipality of Niagara at their regular meeting held on January 16, 2044* Moved by Councillor Jeffs Seconded by Councillor Eke WHEREAS the province's :recently released Long Term Energy Plan anticipates: that consumers will face hydro rates that will-rise by 42%v over the:next five.(5) years; WHEREAS the Minister of Energy recently announced that past FIT prices are driving electricity `prices ,higher and: that- ch ges to domestic content requirements for construction of future renewable•energy prciJects are necessary to lower future electricity rates; WHEREAS the recent auditor-general's.:report advised of extreme amounts' of waste in the anargy sector, particularly at Ontario Power'Generation and Hydro One; due to high labour costs.and generous public sector pension. plans; WHEREAS decisions including b.ut not limlted to. the cancellation. of gas plants in Ontario could cost taxpayers close to $11. billion; WHEREAS it is essential for the residents and businesses of Niagara to have access to affordable hydro to thrive and prosper; THEREFORE BE IT RESOLVED: That the Regional Municipality of'Niagara CALL ON Premier Wynne and the Province of Ontario to take immediate action to prevent these and: any other rate increases from being Implemented: and That this motion BE CIRCULATED to all Ontario municipalities for support. CARRIED, Cc: The Association of Municipalities of Ontario All Municipalities in Ontario Scott Gawley From: Mark McDonald [mmedonald @elgin-county.on.ca] Sent: March-12-14 10:25 AM To: jreynaert @town.ayimer.on.ce; cao @duttondunwich.on.ca; cao @twp.southwold.on.ca; dleitch @centralelgin.org; kkruger@bayham.on.ca; mcasavecchla @malahide.ca; sgawley @westelgin,net Cc: Bonnie Vowel; Dave Marr; Mark McDonald; Susan McConnell; bradley.fishleigh @ontario.ca; douglasgunn @gunn.on.ca;jjjcferguson @execulink.com; wdcasier @g mail,com Subject: FW: Town of Greater Napanee-Request for Support Attachments; OPP Policing -2014 Increase.pdf Except for Jenny in Aylmer, please see attached for your council's consideration. From: Michelle King [mking @greaternapanee.com] Sent: Wednesday, March 12, 2014 9:50 AM To: Carl Cannon, Port Hope; Chris Wray, Muskoka Lakes; Darell Parker, Town of Ingersoll; David Calder, Tillsonburg; Don MacLeod, Township of Zorra; Doug Luker, Township of Tiny; Fran Bell, CAO/Cierk,Township of Biandford Blenheim; Gayle Frost, Municipality of Brighton; Hazel Lambe, CAO/Clerk, Town of Bancroft; J.P. Ouellette, CAO,Town of Cochrane; John Ford, Norfolk County; Karen General; Linda Nowicki, Mayor, Wawa; Linda Reed; Mark McDonald; Mayor David Reid; Michael Bradley, Brant; Michael Duben, CAO, District of Muskoka; Michael Wildman, Arnprior; Robert Brindley, Springwater; Shelly Casey, CAO Twp of Dubreuilville; Terry Lapierre; Tony Haddad; Will Jacques; Yvan Brousseau Subject: Town of Greater Napanee - Request for Support Hello Everyone, At its Special Session of Council held March 4, 2014,the Council of the Town of Greater Napanee passed the following resolution: RESOLUTION#75/14: Cole&Schenk That the Town of Greater Napanee not remit the 2014 increase in policing costs in the amount of $398,401until a new billing model is finalized that promotes fairness,as Ontario Municipalities were promised; and further that these funds be placed in a reserve; and further that correspondence be circulated to the municipalities within the OPP Policing Discussion Group requesting that they withhold their payment of any 2014 increase in support of this resolution. Please see attached correspondence. Thanks. Michelle King Confidential Secretary Town of Greater Napanee 613-354-3351 Ext 2004 'Note:This e-mail contains CONFIDENTIAL INFORMATION. If you are not the intended recipient of this e-mail do not disseminate,copy or use this e-mail. If you have received this e-mail In error,please notify the sender immediately and delete the e-mail from your system. Thank you. This message has been scanned by LastSpam eMail security service,provided by Protek. 2884 west EVa A—y cadet coops March 27, 2014 Municipality of West Elgin 22413 Hoskins Line, Rodney, ON NOL 2C0 To: Mayor Wiehle and West Elgin Council: On 31 May 14, at 1:00 pm, #2884 West Elgin Army Cadet Corps will be holding their 12th Annual Inspection. We are very thankful for your past support In allowing the use of the West Elgin Arena. Since we are sponsored by our local Legions, we would like to ask you waive the rental fee for the use of the arena for this day. Please consider this request keeping in mind that our cadets really enjoy participating in the local parades, Canada Day celebration, and Remembrance Day Services within the community. And as the Commanding Officer of this Corps I am very proud to be a part of one of your community youth organizations, namely #2884 West Elgin Army Cadet Corps. Sincerely, Capt Kathryn Drummelsmith Commanding Officer #2884 West Elgin Army Cadet Corps (226)235-3465 Ab- Wollaston Township P.O. Box 99 Coe Hill, ON KOL 1P4 Tel:613.337,5731 - _._ Fax:6i 3.337.5789 Emal:wollaston@ bell net.ca Honourable Kathleen Wynne Premier of Ontario 11th Floor, 77 Grenville Street Toronto, Ontario M7A IB3 March 17, 2014 Dear Premier Wynne, Re: Provincial direction regarding development on private roads This matter was considered by Council at its meeting held on February 28, 2014 and in this regard Council adopted the following resolution: WHEREAS Wollaston Township is a Rural area with thousands of acres of undeveloped lands; AND WHEREAS the best potential for growth for the Rural properties in Wollaston Township is tourism and recreational use; AND WHEREAS the Township cannot afford to extend the existing network of municipally maintained roads to grant road frontage to these lands; AND WHEREAS the Ministry of Municipal Affairs and Housing has indicated that they may not support policies that will permit new development to occur on the extensions of private roads, on new private roads or unopened road allowances; THEREFORE BE IT RESOLVED THAT Wollaston Township requests that the MMAH reconsider their policy direction regarding development on private roads and un-open road allowances; AND FUTHERMORE THAT policies be developed to allow municipalities more autonomy to regulate their own development in ways that are appropriate for their specific area; AND FURTHERMORE THAT this resolution be circulated to the Premier of Ontario, The Minister of Municipal Affairs and Housing, the Association of Municipalities of Ontario(AMO) and to other Rural Ontario Municipalities. The above is for your information and any attention deemed necessary. Sincerely, Jennifer Cohen Clerk Wollaston Township TOWNSHIP OF �T OfVAGHAfV Have itall.Right here. i i. f: r March 21, 2014 Honourable Deb Matthews ' Minister of Health and Long-Term Care Hepburn Block 10th Floor, 80.Grosvenot St Toronto OIL M7A2C4 Dear Honourable Deb Matthews, Re: Healthy Kids Community Challenge `' I The Township of Cavan,Monaghan is•very supportive and happy to participate with the I. new"Healthy Kids Community Challenge"that the Province has initiated. Understanding the purpose is to Improve the health and activity of youth across the Province. ' At the Regular Council meeting of March 11th, 2014 Council directed staff to send a letter to your Ministry to ensure this new program when completed does not become downloaded to the local municipalities to continue the program after the four(4) years of financial support has concluded. As you are aware, rural municipalities continue to have concerns with the Province downloading responsibilities. The Township believes this type of program should be managed through the Health Unit and not local municipalities. Yours truly, 65 Yvette Hurley GAO Township of Cavan Monaghan cc: Honourable Kathleen.Wynne, Premier of Ontario Honourable Joe Oliver, Minister of Finance AMO DISCLAIMER:This material is provided under contract as a paid service by the 980 County Road 10 originating organization and does not necessarily reflect the view or positions Milibrook,Ontario LOA 1 GO of the Association of Municipalities of Ontario(AMO),its subsidiary companies, www.cavanmonaghan.net officers,directors or agents, Phase:(705)932-2929 Fax: (705)932-3458 Email: servicesecavanmonaghan.net .LLORYTOWN FR01qT0FX0NG19Ta% SEIIP 1514 County Road 2,EO.Box 134,Mallorytown,ON KOE 1RO T 613.923.2251 F 613.923.2421 wwwMallorytown,ca Please be advised, at their regular meeting on the evening of November 18th, 2013, the Council of the Township of Front of Yonge passed the following two resolutions related to environmental issues: 1) WHEREAS it is estimated that over 650 million plastic water bottles end up in Ontario landfill sites each year, with approximately 100 million from Toronto alone; AND WHEREAS an estimated 35% to 45% of the plastic water bottles are not recycled, with nearly 31,000 tonnes going into landfills in 2409; AND WHEREAS these materials take an estimated 700 years to begin composting; AND WHEREAS approximately 1/loth of all plastic bottles end up in the oceans; AND WHEREAS Canadian provinces with deposit return systems for plastic water bottles have return rates of 75%or more; THEREFORE BE IT RESOLVED that Council petition the Ontario Ministry of the Environment to institute a deposit/return system for plastic water bottles; AND FURTHER BE IT RESOLVED that this resolution be circulated to all Ontario municipalities, MPP Steve Clark,and the Ministry of the Environment,Hon.Jim Bradley. CARRIED 2) WHEREAS Styrofoam brand polystyrene materials constitute up to 3D% of landfilled materials worldwide; AND WHEREAS these materials take an estimated 140 years to break down in the environment; AND WHEREAS unlike rigid polystyrene materials, polystyrene foam peanuts are not accepted by recycling facilities; AND WHEREAS there are alternative packing peanut materials available such as recycled paper, and biodegradable starch materials; THEREFORE BE IT RESOLVED that Council petition the Ontario Ministry of the Environment to ban the use of polystyrene foam peanuts in Ontario. AND FURTHER BE IT RESOLVED that this resolution be circulated to all Ontario municipalities, MPP Steve Clark, and the Minister of the Environment, Hon.Jim Bradley. CARRIED CC: Association of Municipalities of Ontario DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officers,directors or agents. r "3 7 x a y rZ 1. -D- 7 2EAIgQncln� �pfi rva"rd,Fza �'�Iialns;Ef�o l� N 1;63 s�i^, Ins a h k s [y.]V`/�, F. 1 r r"'Y L T�IM�.�!•1_P`�� "P5!'C5!y/ A 1iti 'f FS; .,.i E�7 L� I :21? a I fir filit`fp!{ �j1 5 !T G�-q r �0a P�-3 '�a[,fif s�r �e r , r W - llt d including mail wjG { s' Northern eommianities f iffid tS 1 4 - iii LL t,f a Vn Oil u s u } � q f l �l d hboiaecanomio Well being of I,E-;�F '1 xs' M.",IS �, t, etelaool�ir tr� .- F ,rf [yf ,.5 F I r d perlaInl ir:the irnefrr�� pOymert$o Fu kY td T� i �J= l Y; J. y�� t' }y I t r ' tyr �� rYi`, rs df F AI1is1 '1 �CJ rR r �Jl� sl F�' ,X tad r�lF N 'r. 5:rr' Y 7-�v, F � !4s{� s! a r fi' a encecl rr tentl9n to elim�lriate re 11di,pfi l� di5 wY A� i° oil the statsi ,.. III Gar�ada s postal s stain,{t to �ylof hUsmess•t�nsaations; 4 VilFI I A AM �s ,f ceasiblb ,along wIt WTIN t I;: deEive - Kivu r1lun ANb W the I tioorfo-doer fr�n City oRATL,y, Y btu ' r4 {���areas m the country making reside3orltood r r� l � � �I sS f j �-adding to the importance of ' r�sident[a1 d4or,tQ�lpor�}d��rl� ', r! � �� � ���,< ����rn� � r �,� t AND WHJErREAS th�s5tn countrne and hs;I�� "' i 1 1 �unpreCedented in the G7 s ` ' an Pau �'ott� with igcal . �p�ren�# /{ a(Wj�y} T H ' rp. l s yu rpr xy � 0e1 �r�l gove�m�r�t d�f eox Canada Fost tv�m s p It 'Ta, torl#e'�n C�otnmurtlties and, vntihu t o P ? d , .' �Y"M #ne right Han tep ien i�R dP y&� wYl�Q '�1M���1 they Federalllpn r s r f"4!a�'a 5aG•.� i k 13 v-P' Fr �,a ,� � ` �" VO PPOA aril:i r zd r $a�x�'°715 FSd I� _r � r7 ai,FF E tl 's r'�I;f tk rf vk, '� r i r 3Fz'f yW Mq`lH 17; y l r2s� fi w g w t i > ; ,tuir r �+t .� s i*SSr lTrt r L"��C'11s __ � Nr41�31ws"SI'?�rt3F7 s�� 1! �a,1 �EL1•\t5de ' r�' r 4 �Jn1.Ar n,�..,.a ... ! ! 1 t RAM;, Iif gggmtf +!'zl-Y�1 I j- �{ C p�,',��irF' ,+td x#745�:. r a ik;�Li tu9,� ��;�f ��0 ���'�'�`I�gl��3 f��a ✓'S{it a - 17E1�Y EI."AIAsli1 v ti, lR f✓ rid'" J �+rWS� t t �F > r i I .� '�I��.. ! {'e - y wM1g d 's1-t rr�"h5 tY r rt d'.�� 3F4�sis�,� �F t,Fl�,�d? a.},. tF P�SSi L� §lx � 5<-13 �rzf�. tt; d P 34� < �IxY�' e6rn d a1 ie 2 M t ! tt it �'�It,z4 .�'RE N !, -a - ty'F ti4 r-;�r`v - $E w y w 1 ' -E ° s'a ' rE *-i'sl 'i!Y 'S� - 19 r� � r7{! x.:'� I!. � t.::t_ Mc, IMEUThks�kat rla(isprpyr��d ir�d cdrlC , @,� 21" � E,U `,} i�$ts Yga z n-bw n"not�.neeessarif reflect#he°yrempr positions ,., rY� sf11 .:1 '„'1?1, a X�Ns ,•f s? tif' . � rta }�5+,3r. y p_. .. I �7, t oI the Asso (a�f}4 oFugi al�xies o Hof,' r �� cq� a Eos t r ti , ,f� t lr?p 1�k ', ,-pe age In! ;r r i 'E ra E ! 54 4 r "' ctt 1}( lei �is6 a l i�,t r 'r _y k! .x, J-• _'t; it s�i 3,. t ' 2 1 r.Si NIC y ; f �.r �Eq! r f r it :4 +z 3 {T. : i rrr 9 r t� dl{ ?fit r ! �•'q 4 -R1aj� I ! 1 - f4! 7;jt'3 w d rn e' > .� MOM 318 Canborough St. P.O.Box 400 f Smithville,ON LOR 2AO We T: 905-957-3346 F:905-957-3219 Your l? ireNatrlly www.westlincoin.ca CLERK'S DEPARTMENT March 26, 2014 ATTN: All Ontario Municipalities FROM: Carolyn Langley, Clerk, Township of West Lincoln RE: Resolution to Province regarding Industrial Wind Turbines On March 24, 2014, West Lincoln Township Council adopted the following resolution requesting that the Province revoke the REA for the HAF Wind Energy Project and place an immediate moratorium on all IWT projects (current and future) until Ministry staff ensure that each project is in full compliance with the regulations. It is noted that four of five industrial wind turbines installed in West Lincoln were incorrectly located,which has precipitated this request to the Province. WHEREAS the Green Energy Act is the Province's attempt to establish clear rules and regulations pertaining to Industrial Wind Turbines (IWTs); AND WHEREAS the Green Energy Act has stripped local municipalities of their governance and oversight pertaining to the approval of IWTs; AND WHEREAS the Federal Government is currently undertaking health studies pertaining to the impacts of IWTs; AND WHEREAS four of the five IWTs, currently erected in West Lincoln, do not meet the setbacks established in accordance with the HAF Wind Energy Project-Renewable Energy Approval(REA),as approved by the Ministry,which now means that abutting landowners are substantially impacted; AND WHEREAS the proposed solution by the Province is to apply a different provision of the applicable approval Regulation rather than revoke the REA and remove the four IWTs; NOW THEREFORE the Township of West Lincoln demands that the Province revoke the REAfor the HAF Wind Energy Project and place an immediate moratorium on all IWT projects(current and future) until Ministry staff ensure that each project is in full compliance with the regulations, without any exceptions; and, THAT, the Provincial Government require the removal of the FOUR IWTs that are in violation of the REA and not modify the existing REA to accommodate the IWTs that were wrongly installed; and, THAT,the Province respond to this resolution and commit to a review of the negative impacts of the Green Energy Act on our democratic rights and how the removal of municipal input affects the long term development of each municipality. THAT,this resolution be forwarded to the Premier, Leaders of the Official Oppositions; Ministers of the Ministry of the Environment, Infrastructure and Energy, Rural Affairs and Agriculture and Food, Municipal Affairs; Region of Niagara; Niagara Peninsula Energy Inc.; local MP and MPP; the Renewable Energy Approval applicants in West Lincoln and to the Association of Municipalities of Ontario for distribution to all municipalities in Ontario requesting their support. DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMO),its subsidiary companies,officers,directors or agents. Ministry of C.ornmunity Sarety Ordstbre de la sdourito oommunautaire and Carrectlonal,ssrviros of des+tiiervloes imreaeionkofs otfco of the W.0ster Bureau do le minlstre: y;. 2a,Orusvenor0rest 25;iu @OrosVenor rit5[Ih 7'oronto ON MIA iY6 TOFQAO 6h Ni7AI•ye Tel:4iif0Z5�4041 Ydl 4iM25 6466 Faxt Aq'ti-32S-6tJ67 T.8i4o,:4f9-32S-61JB] MAR 2 5 20�� MC-2014-1:202. 1-iis 1rllorship John Lessif Mayor Town of Tillsonburg 206 broadwt�y Sfreet;.2rtd Ploor Tillsoriburg ON' N4G 5A7 Dear Mayor Lessif: It was a pleasuro.Irltetiing with you and Mr.Art Lawson,General.Manager of the South Central Ontario Rggion--Econa ilobevelopmaht.Cammittee at the recent.9014 Rural Ontario Municipal Association/Ontarlo--Good Roads Association(ROMA/4GRA)Conference in Toronto. " The Town o Tillsonberg and the;South.Central Ontario,Replon—Economic:Development: Committee have been important in encouraging my ministry to make the current OPP billing model more fair And equitable. end I want to e0nowledge.your participation in.our varlous ounsultattoh efforts over-the past y6ar. The Ontario Provinolai Polide'(OP�P)arid the Ministry of:O.ommurtity Safety'and Correctlanal Services have heard.from'manyofthe OPP'$client riunicipalltias that.the durrerit:billing model; needs to be'siMpler,moire transparent and fair for all,. The•Auditcr General of Ontarlic in his 2012 report-told us4he ourrent•OPP billing Model lA unfair and needs to change.His assessment is confirmed:by the numbers some.mlunicipalities In Ontario are currently paying less'thao$1'00 per household;for OPP policing:serviPa.:and:some are paying more.than$'f,G100 per household—and all have access to"tha same level of service. This is clea.dy.unfair, That is why-we are changing the medol'to snake it more equitable,We have.been engaging municipaiitiesAbr th'e pa$t year td:talk about anew way of billing for OPP police services.The proposed new model ours thres ma)nr advanta9es; o It reduces:the.large:differences In per household'p6licing costs that we.see between municlpalitiees currently, • It tristlres that everyohs contributes to the:base dotit"of policing;arid, • It allows us to track and report-on all reactive salts for service and provides a detailed breakdown to municipalities.This model encourages municipalities who have high crime ralos3 and high calls fat service to come together:as a community And'work,on crime prevention. Please note1he cost of municipal policing.does not include tho'cost'for OPP officers to Carry out their,provincial duties,such as patrolling the.provincial highways'and waterways as:well as service prOVidecl to unorganised terFitories.These are costs borne by the province alone,. Our government has been committed to openness:and transparency throughout.this process. The results of our"municipal engagement efforts are publicly available at www obb.ca. f ' !2 tC C� � His:Uf Orehip,,lohn Lessif Page* 'Fha Ql?p and#he.Ministry are cut rentiy refining thQ prpppssd bill(ng;model based on.murlicipai fe0dW10 and will eon0 ue to engage with the Assacietibii df-AW.&tpOlties of Ontario"o) Steering Gornrnitteeor)its 4spign.and(mplemsnto6n,Inciuding opticnato phase in the near Model[tl a waythat is manageable for munlagalities..No final decisions Wif]be m a.upti!alt .r., these processes.have.concluded. { While f understand rnunfelpafiti'es are aWalting Information regarding,the financial(nipacte of tits proposed b(pinq modbl to enable municipal budgef:foreaasting for-9015,the.rrlodef'has r%of yat tseanflrtalized..1 have;alreadycommitttt?d to ail munlcfpalJtiag thetas>soon as file billln�motfei is .oompieted,.:tiie•C PIR VII communicate fiscal impacts;ina-timely"fas blan. E hope i'can.count on your-.sup port.in bringing forward this',hPort0 hange:and moRing.-the: OPP 410160,model simpler,more transparent and fair for everyone. In the meant(me,.the GJP wiff be:.happy to:meet with you'tb discuss°aq.additional;questions you may have about the..proposed',blflfng model and the OPP billfhg:review process.As minister,I can-afssure yOu that my ministry and the 014.0 continue to work diligently with municipal stakeholders to ensure effective,efficient and sustainable police si#rvice:defi+tery in �ntario. i took:forward to:your cgr tinned support on.these and othor-initiAtives. Thank you again for meetings with us. Sincerely, Madeiaine:Meilleur Minister FAN,SHRAM � ZUf w-fanshf wec.Ca COLLEGE Aprll 2nd,2014 Mayor and Members of Council Municipality of West Elgin 22413 Hoskins Line Rodney,ON,NOL 2CO Your Worship and Members of Council: On the advice of your Administrator/Treasurer, I write to request the consideration of Council in allowing the College access to the West Lorne Municipal Library Building for the purposes of delivering literacy and academic upgrading services in accordance with your Community Use Policy. A draft License Agreement from the College has been forwarded to Mr.Cawley for his review, The College Is under contract with the Ministry of Training,Colleges and Universities(MTCU)to deliver "Literacy Basic Services(LBS)" in the City of St.Thomas and across Elgin County.The intent of the program is to create pathways for individuals leading to employment,apprenticeship,post-secondary graduation and/or lives of greater independence.The program is fully funded by the province and is free of charge for students.These services are available to adults and include academic upgrading up to and including the Ontario High School Equivalency Certificate,better known as"GED/Grade 12."Students can also pursue upgrading through the"Academic and Career Entrance Program(ACE)a program designed to assist students in preparing for post secondary college education.Students can also pursue upgrading in specific subjects such as English,Math and Computers or participate in learning for Self Improvement.The College philosophy is one of enabling students to proceed at their own pace,whether full or part-time and we understand that work or life commitments can interrupt learning commitments. We have continuous enrollment as well and so we are able to provide maximum flexibility for students while creating a positive environment for learning and achievement.We are proposing to offer this free program to residents of West Elgin on Mondays and Thursdays from 9:00 a.m.to 2:00 p.m. In the Board Room of the Library Building.This program would run year round with the exception of Christmas Week and for a three week period In August,We have confirmed that there is space In the Library Building at these times. In conjunction with Employment Services Elgin,the College has held several community open houses and we have informally commenced programming while we sorted out the form of agreement between the Municipality and the College.Seventeen West Elgin residents have registered. Manythanks for your consideration I Yours truly, learr Ross Fair, MPA Chair,Fanshawe College St,Thomas/Elgin Campus Cc: Scott Gawley,CGA,Administrator/Treasurer t.vndon Campus James N.Allen Campus St,Thomasl9lgln Campus Woodstock Campus Livingston Centre 1001 Fanshawe College Boulevard 634 Ireland Road,RO,Box 14 120 5111 Martyn Parkway 369 Finkle Street 90 Tiflson Avenue P.O.Box 7005 Simcce,Ontario 3L Thomas,Ontario Woodstock,Ordariu Tillsonhurg,Ontedo London,Qntario NVUS MR BA7 N4V 1A3 N4G 3A1 N5Y8Ra Tel:519-426-8260 Tel:518$33.2030 Tel:519-421-0144 Tel:61M42-9000 Tel:51$-452-4490 Fax:519.428.3112 Fax:516.633.0043 Fax;519.539.3870 Fax:519442-6398 Community Driven...5tudentFocused Kathleen Wynne, Premier Legislative Building Queen's Park Toronto ON M7A 1A1 April 1, 2014 The following resolution was adopted by the Council of the Town of Minto at their regular meeting held on April 1,.2014: WHEREAS the province's recently released Long Term Plan anticipates that consumers will face hydro rates that will rise by 42%over the next five (5)years; WHEREAS the Minister of Energy recently announced that past FIT prices are driving electricity process higher and that changes to domestic content requirements for construction of future renewable energy projects are necessary to lower future electricity rates; WHEREAS the recent auditor-general's report advised of extreme amounts of waste in the energy sector, particularly at Ontario Power Generation and Hydro One, due to high labour costs and generous public sector pension plans; WHEREAS decisions including but not limited to the cancellation of gas plants in Ontario could cost taxpayers close to $1.1 billion; WHEREAS it is essential for the resident and businesses of Minto to have access to affordable hydro to thrive and proper; THEREFORE BE IT RESOLVED: That the Town of Minto CALL ON Premier Wynne and the Province of Ontario to take immediate action to prevent these and any other rate increases from being implemented; and That this motion BE CIRCULATED to all Ontario municipalities for support. Sincerely, 5943,FFighway#89 Harriston,Ontario NOG 1ZO Yr + + tel: 519-333.2511 A. r fax; 519-33&M5 MayoY` www.town.mintomn.ca win. West Elgin Arena Board ` Regular Session February 4 2014 This session of the West Elgin Arena Board was called to order at 9:30 am with the Following members present:Mary Bodnar,Alphonse Willie,Bob Purcell,Dug Aldred and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest:None noted. Item#2 Delegations:None were present. Item#3 Adoption of the Minutes: Moved By:Alphonse Willie Seconded By:Dug Aldred The West Elgin Arena Board resolves that the minutes of January 14 2014 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By: Bob Purcell Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the accounts in the amount of$18,349.84 be approved for payment. CARRIED Moved By:Bob Purcell Seconded By:Dug Aldred The West Elgin Arena Board resolves that the Arena Board request information from the WESC regarding their plans to pay invoices#386,382,and 372.Also request information and payment regarding invoice#443 and their ability to stay current with invoices. CARRIED Item#5 Business Arising from the Minutes: • 2014 Budget:The 2014 Budget will be prepared as soon as possible.Capital projects should include replacing the netting around the ice surface,roof repairs on the north side,some board work,and of course the parking LOT. Item#6 Correspondence:No Correspondence was presented. Item#7 New Business: No new business was presented. Item#8 Adjournment: Moved By:Alphonse Willie Seconded By:Dug Aldred The West Elgin Arena Board resolves that this session of the Arena Board hereby adjourn at this hour of 10:15 am and reconvene on March 112014 at 9:30 am at the arena or at the call of the chair. CARRIED