1987 Road Committee Minutes
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COUNTY OF ELGIN
By-Law No. 87-54
"TO APPOINT A COUNTY ROADS COMMITTEE."
As required by Section 45 of the Public Transportation
and Highway Improvement Act, being Chapter 421 of the Revised
Statutes of Ontario, 1980, the Elgin County Council enacts:
1. That the following five Members of this Council
constitute a Committee for the purpose of directing the work to
be done on the County Road System -
M. H. Stewart - for term of one year
J. Fischer - for term of two years
C. R. Willsey - for term of three years
E. Neukamm - for term of four years
A. K. Ford - for term of five years.
2 . That By-Law No. 86-74 be, and the same is hereby
repealed.
READ a first time this 10th day of December, 1987.
READ a second time this 10th day of December, 1987.
READ a third time and finally passed this 10th day of December, 1987.
~._-~-->4~
G. C. Leverton,
Clerk.
~/--;'/r;J~
;' w. A . Mar~t yn, I -
Warden.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. The Patterson's Bridge on County Road #30 has been opened to
traffic with only minor cleanup work remaining.
2. Paving has been completed on County Road #42 from the west limit of
Port Burwell to County Road #40 in Malahide Township. Sand and
gravel shouldering for the winter is nearly completed.
3. Paving has been completed on County Road #2 from the Canadian
National Railway crossing at West Lorne east to County Road #5.
Shouldering work is presently underway.
4. Work continues at County Road #45 Kettle Creek Culverts. The
central portion of the culverts has been dug out and reinforcing
steel and concrete are being. placed as weather conditions permit.
Completion of this project will depend upon weather conditions.
ALL OF WHICH IS RESPECTFULL.Y SUBMITTED
CHAIRMAN
TATES BRIDGE
MEETING: NOVEMBER 12, 1987
TOWNSHIP OF DUNWICH OFFICE
PRESENT:
COUNTY OF-ELGIN: Warden R. F. Purcell
Reeve M. H. Stewart (Chairman Road Committee)
Mr. Robert G. Moore (County Engineer)
'2
TOWNSHIP OF DUNWICH: Reeve A. K. Ford
Deputy Reeve J. D. Campbell
Mr. Ken Loveland (Clerk-Treasurer)
Mr. Robert Patterson (Road Superintendent)
COUNTY OF MIDDLESEX: Warden W. Skinner
Mr. Richard Bolton (Chairman Road Committee)
TOWNSHIP OF EKFRID: Mr. Carl Nevin
Mr. Larry Kivell
MINISTRY OF TRANSPORTATION: Mr. Ambrose Hickey
Mr. Wayne Simms
Mr. Robert Stock
Discussion centered on procedures required to build a new
bridge or to close the existing bridge and not replace it. Both County
Engineers stated that the cost to build a new bridge would be at least
3.5 million dollars and could be more as the north approach and river
protection would be extremely costly.
Approximately 50 vehicles a day used the bridge and at 10% interest
value the cost per vehicle crossing would be $18.63. Amortizing thle
bridge over a 20 year period without interest or maintenance and without
an increase in traffic the cost per vehicle would be $9.32 per vehicle.
The Ministry of Transportation representatives pointed out that
money for a boundary bridge not on a County road came from a separate
Ministry of Transportation fund and there would not be funds available
for 1988 inasmuch as there had not been an application made by either
County and the fund was extremely small. Applications were judged on a
priority need basis and it could be a number of years before funding
could be available to build a bridge.
The attached procedures were presented by the Ministry of Transportation
to legally close the bridge.
TATES BRIDGE
MEETING: NOVEMBER 12, 1987
TOWNSHIP OF DUNWICH OFFICE
PA€iE 2.
The Ministry of Transportation pointed out that the closing of the
bridge was entirely a jOint County responsibility and not a Township
responsibility. The Counties would be responsible for any injurious
affection claims, the erection of turn-arounds at the bridge approaches
and the removal of the old structure.
Although the Ministry of Transportation and the Engineers had tried
unsuccessfully to find a similar case in their files the Ministry of
Transportation would continue to look for such a case.
The Committee agreed to report back to the two County Road Committees
agreeing that it would be early 1988 before any action could be taken by
either County.
Re: Tates Bridge - Boundary Bridge - Counties of Elgin and
Middlesex
1. Legal Procedure to Close Bridge
A joint application by the two Counties to the OMB under
Subsection 284 (10) of the Municipal Act would be r1equired.
Counties would have to demonstrate that the bridge has been
damaged beyond repair by nature and the limited use of the
does not justify its replacement. OMB will likely require
Count~es to pay for legitimate injurious affection losses.
The
bridge
the
Subsection 53(4) of the Public Transportation and Highway
Improvement Act (PTHIA) is not applicable since the bridge is a
County Bridge by virtue of the Municipal Act not thle PTHIA.
2. Similar Cases
We can find no similar bridge cases.. However, the Ministry has
had numerous road closings that had the same effect. Legitimate
injurious affection claims of farmers, but not residential users,
were paid in these cases. Apparently, the Legal Office has
questioned the denial of the residential user claims. Claims
were dealt with through a Committee with MOT, MAG and M. of A.
representatives. Extra travel cost and reduction of Land value
claims by farmers are considered business losses under the
Expropriations Act (sections 21-27, 33). (Also see the Municipal
Act"Subsection 299(1)).'
3. Estimating Claim Values
A consultant accountant san be hired to examine the financial
records of farmers affected by the bridge removal, if the farmers
will allow their books to be examined. This will provide
information to estimate travel cost claims. Property value
changes can be estimated by estimating the value of each farm as
a unit assuming that the bridge will remain in placle. The value
of two separate pieces of land split by the river with the bridge
removed can also be est imated. The difference in v,alues of the
property with and without the bridge gives an estimate of the
value of the farmers land value claim. The Counties could
actually buy the land at its present value assuming that the
bridge will be replaced and then sell the land to a buyer who is
aware that the bridge will be removed. John Hare of the
Ministry's Arbitrations Section in Downsview could provide some
further guidance if necessary.
4. Municipal Roads Policy
MTR Directive B-21, Section B(2) states that injurio~s affection
claims are eligible for subsidy subject to the approval of the
District Engineer who will liase with the Regional Director for
advice and expertise.
.....cont'd.
- 2 -
Actual removal of the bridge, rehabilitation of the site and
injurious affection claims are eligible for subsidy under the
"County Bridges on Local Roads". Supplementary requests will be
given the same priority as other requests.
5. Responsible Municipalities
The two Counties are jointly responsible for the bridge. The two
Townships need not be involved ih proceedings to close the bridge
etc. However, once the bridge is legally closed, claims
resolved and so on, the Counties could approach the Townships
under the Municipal Act (recently amended Subsection 278(2)), and
obtain the agreement of the Townships to the transfer of the
jurisdiction for the abandoned bridge site back to the Townships,
If the Counties rehabilitate the abandoned bridge site, with
turnarounds, etc., to the satisfaction of the Townships this will
facilitate obtaining the agreement of the Townships. The
Townships cannot be forced to accept the bridge site~.
6. Other Consideration
While the Expropriations Act (Section" 22) states thBlt injurious
affection claims must be submitted within one year of their
cause, if the claim is legitimate it is best that the Counties
accept the claim in principle and begin negotiating a settlement
rather than resist settlement. Negotiations are typically long
and involved. The OMB will not likely agree to closing the
bridge if the Counties are not willing to settle legitimate
injurious affection claims.
ST. THOMAS, ONTARIO
NOVEMBER 10, 1987
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Tuesday, November 10, 1987 at 9:30 a.m. All members except Reeve Pearson
were present. Also present was Mr. Robert Stock of the Ministry of Transportation,
the Engineer and Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE MINUTES OF THE MEETING OF SEPTEMBER 29, 1987 BE APPROVED.
CARRIED."
CORRESPONDENCE FROM THE MINISTRY OF TRANSPORTATION:
1. Approval was received for the deletion of part of Road #30 from the St. Thomas
Suburban Road Commission System. This was the part north of Road #52 regarding
the construction of the Patterson's Bridge.
2. Approval of $320,000 subsidy for $400,000 work on Road #45 Culverts. This
additional subsidy allowed for the paving of Road #42, Road #2 and the
purchase of additional machinery. (Funds required from the County for Road
#45 culverts $80,000; Patterson's Bridge $79,500; the total County share
that was not levied for is $159,500 less small amount from non-subsidy
items.)
3. No response has been received with regard to supplementary engineering funds
requested for the Hubrey extension.
St. George Street (Road #26) was inspected by Ray Collard, the Engineer and
Deputy Reeve Millman and was noted to be in terrible condition due to several
settlements. Reeve Martyn was to discuss this matter further with Spriet and
Associates and indicate to the County what line of communication should be used
regarding maintenance in this area.
Other than minor cleanup work the Patterson's Bridge has now been completed
and the road has been opened to traffic.
SI. I\\OMf>S, ON11\R 10
~O~EMBER 10, 19B7
?l\GE 2..
\lMO~ED B'l:
SECONOEO B~: R. F. PURCELL
1\\1\1 ~E E~IENO MCKI\~ COCKER CONS1RUC110N LIMllEO'S COMPLE110N OI\IE FOR I\\E
pI\IIERSON'S BRIOGE PROJECl B~ I\N I\OOI110NI\L I~O ,2) ~EEKS UN1IL NO~EMBER 13,
1987 I\S PER I\\EIR REQUESl OI\IEO OC10BER 21, 1987 I\NO I\S PER pl\RKER CONSUL11\N1S
RECOMMENOl\110N o 1\1 EO OC10BER 22, 1987.
D. ?ERO~lC\-\
Cl\RR 1 ED. \I
I\t the Road #45 cul~erts the concrete and steel worK haS been completed on
both ends of the cul~ert and the material in the centre of the cul~ert haS been
remo~ed and an access road has been constructed at the north end of the cul~ert.
concrete worK is expected to commence next weeK using heated concrete.
1\ letter was read from Frazer and Beatty representing I\rmtec to the County
Engineer regarding the County Engineer's comments regarding structural steel
plate cul~erts. lhiS letter waS brieflY diSCUssed and a coPY was sent to Mr.
Lyle ~ells of FranK Cowan company Limited ,the County'S insurance company).
lhe county'S solicitor indicated that no replY should be considered to tniS
letter by the County. 1\ similar letter was sent to the London Free press.
~ith respect to the \\i9hbUry_\\Ubrey-RadiO Road linK, a copY of a letter was
recei~ed from tne County of Middlesex regarding a public meeting to be held on
No~ember 20th at the ~estminster 10wnsniP Office. 1hiS letter waS sent to all
abutting owners on the proposed route. It was SUggested that the I\sSiStant
Engineer and the ~arden attend thiS meeting.
correspondence was recei~ed from the Ministry of the En~ironment regarding
Mr. ~illiam ~ard's well on Road #38. lests were taKen by the Ministry indicating
that Mr. ~ard's well has been polluted bY road salt and further testing would be
carried out to try to locate a neW well site in ,the area. lhe Ministry of the
En~ironment is now proceeding to ha~e a well dug for thiS owner and the policY
as set up se~eral years ago for similar situations was that the Ministry would
paY 3/4 of the cost and the road authOrity would pay 1/4 of the cost of supplying
ST. THOMAS, ONTARIO
NOVEMBER 10, 1987
PAGE 3.
an alternate source of water. The Chairman also indicated to Mr. Ward's widow
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,-
that they continue to use their hired help to supply drinking water to Mrs. Ward
and that the County would be willing to pay for any costs incurred.
Regarding winter control the County has 12 snowplows (4 graders and 8 trucks)
and has 11 sanders (6 County Trucks, 1 Brook's Truck, 2 Ryckman's Trucks, I
Streib's Truck, 1 Dunwich Township Truck). The Engineer indicated that he had
increased the standby sander rates by 25t per hour. As in the past there will
be 2 night men on standby. There will be 4 supervisors alloted periods of time
to be on call; these include Mr. Humphries, Mr. Player, Mr. Glover and Mr.
Brown. We have very few standby operators with the exception of 3 foremen, 2
mechanics and I draftsman. Information regarding winter control such as names
of people on call and phone numbers will be distributed to all Councillors and
Road Superintendents, etc. The majority of the sand piles have now been stockpiled
and due to the potential liability of contamination by road salt it is felt that
possibly more sand will be used this year. All sander operators will be informed
of this slight change in policy, however during certain weather conditions only
salt can be used.
AT 10:30 A.M. MR. ROBERT MCCAIG AND HIS SOLICITOR MR. ANDREW WRIGHT APPEARED TO
ADDRESS THE ROAD COMMITTEE . . . .
Mr. McCaig of the St. Thomas Sanitary Collection Service and his Solicitor
Mr. Andrew Wright reviewed the long range plans for Lot 22, Township of Southwold
with respect to solid waste disposal. They indicated that they were in the
process of making application to the Ministry of the Environment for expansion
in this area in an effort to handle more solid waste. They agreed to keep the
Road Committee informed as to the progress and status of their application.
They also indicated that in their new application there would be no geographic
limits as to the origin of solid wastes.
A brief discussion was held regarding the agreement between the St. Thomas
Sanitary Collection Services and the County of Elgin which was set up approximately
10 years ago in which the rates and formulas for future rates were set out. They
ST. THOMAS, ONTARIO
NOVEMBER 10, 1987
PAGE 4.
---""
indicated that they were happy with the agreement and Suggested that if the
County wanted changes made that this would be the time to maKe toese coanges. At
the moment the Committee had no further comments with regard to the agreement.
THE ENGINEER REPORTED ON THE FOLLOWING:
1. No ~ogress has been made on the Tates Bridge other than a meeting was set
in Dunwich Township at 2~00 p.m. on November 12th with representatives from
EKfrid and Dunwich Townships as well as Middlesex and Elgin Counties to
attend. Also in attendance at the meeting would be representatives from toe
Ministry of Transportation.
2. With regard to the Middlemiss Bridge a line had been agreed upon with the
Middlesex County Engineer and as such we have requested Golder Associates
(soil consultant) to start carrying out their soils testing as soon as
possible. Our surveyors were to complete a final bit of surveying today and
the Assistant County Engineer was planning to discuSS the proposed construction
with Mr. Harries.
3. A by-law from Middlesex County to allow Elgin County to assume the townline.
There has been no further progress on this item.
THE ENGINEER REPORTED ON THE WORK TO DATE:
1. St. George Street (Road #26) has been experiencing terrible settlement
problems.
2. Equipment:
(a) The 644 Loader has been assigned to light duties.
(b) TrucK #91 appears to be on its last legs, TrucK #70 and TrucK #72 are
showing signs of their age, however TrucK #118 and #123 which were
-,
bought used have served us well.
(c) We have rented a Case W30 for $3,600 per month as several projects
required a dependable loader.
(d) A brief mention was made of our dozers which also are quite old.
(e) The Engineer indicated that graders may be available for rental or
purchase in the late Fall from the manufacturers or suppliers.
ST. THOMAS, ONTARIO
NOVEMBER 10, 1987
PAGE 5.
The Engineer reported that he and the Assistant would be attending the
Municipal Engineers I Association Conference in Ottawa from November 24th to
~._-
November 27th.
A Pickup Truck was rented to aid in the transportation of staff from the
various projects.
The Engineer indicated that it appeared that we had more work than help was'
available.
The curbs and gutters in Straffordville have been completed.
The extension of the Hollywood Culvert on Road #42 has been completed as
well as the sand backfill along the shoulders and Granular lA' is in the process
of being installed.
The paving has been completed on Road #2 and it is proposed to use Screened
'B' from the Johnston Pit for the shoulders.
Some gravelling has been done on Road #48 and it is hoped that gravelling
will be completed on Road #$5.
Two drain crossings have been completed on the McEachren Drain on Road #5
and the Smith-Lalonde Drain on Road #28.
"MOVED BY:
E. NEUKAMM
SECONDED BY: W. A. MARTYN
THAT THE FOllOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYlIST NUMBER 40 AMOUNTING TO $81,220.43
PAYlIST NUMBER 41 AMOUNTING TO $574,288.42
PAYlIST NUMBER 42 AMOUNTING TO $87,383.29
PAYlIST NUMBER 43 AMOUNTING TO $255,077.93
PAYlIST NUMBER 44 AMOUNTING TO $82,821.52
PAYLIST NUMBER 45 AMOUNTING TO $550,283.94
~'"
CARRIED."
ST. THOMAS, ONTARIO
NOVEMBER 10, 1987
PAGE 6.
"MOVED BY:
R. F. PURCELL
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO THE PERSONNEL COMMITTEE THAT MR. ROBERT DOYLE BE PAID
FOR HIS OUTSTANDING ANNUAL HOLIDAYS (FROM 1986) IN CASH.
CARRIED. II
The Engineer reported on the loss of several staff in the last year or two
and the requirement for additional staff. The Engineer had a list of four
personnel who have worked for the County during several past summers and who
have their Class IAI licenses and as such would be eligible for operator status
in the future.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE FOLLOWING EMPLOYEES BE DESIGNATED AS REGULAR Er~PLOYEES OF THE
COUNTY OF ELGIN CLASS II (NIL EXPERIENCE) TO BE EFFECTIVE FOR TIME WORKED ON
AND AFTER NOVEMBER 12, 1987:
RANDOLF MEEUSE
RONALD C. HALL
ROBERT N. PFFEFFER
MURRAY R. WILSON
CARRIED.II
The tender for pickup trucks will be due on November 16th and the tender for
the Loader will be due on December 2nd.
IIMOVED BY:
W. A. MARTYN
SECONDED BY: A. K. FORD
THAT THE CHA.IRMAN BE EMPOWERED TO OPEN AND REVIEW TENDERS FOR PICKUP TRUCKS
AND THE LOADER AND TO MAKE AN AWARD AND REPORT THE SAME AT THE NEXT MEETING
---~,
OF ROAD COMMITTEE.
CARRIED. II
S1. 1HO~~S, 0"1~RIO
NO~E~BER 10, 1987
pl\GE 7.
~GREE~E"1S REG~RD1"G 10W"Ll"ES:
1. 1he agreement ~ith the county of Kent is still in progress.
2. 1he Engineer haS recei~ed a draft copy of the agreement ~ith the Region of
Haldimand-"orf01K and ~ill pursue thiS matter further.
from the ~illage of port stanley a letter regarding side~alK repairs on st.
Joseph street. 1hiS letter ~aS diSCUssed brieflY by the Engineer ~hO pointed
out under section 55 of the public 1ransportatiOn ~ct that the County is not
responsible for side~alKS on County roads.
1he Engineer indicated that he ~ould ~rite the ~illage of port stanleY a
letter to state the county'S position.
~ letter ~as recei~ed from the ~illage of Rodney re~uesting that the County
pay for 137 feet of curb in the ~illage at $8.00 per foot. 1he Engineer indicated
that the County had been doing thiS for se~eral years and that se~eral ~illages
ha~e problems ~ith curbs and as such a programme should be de~eloped in 1988 to
repair the major problem areas on a SystematiC basis ~ith monies alloted accordinglY
presumablY o~er a three to fi~e year time span.
CORRESPO"DE"CE W~S RE~D ~S fOLLOWS:
1. ~n appeal to the 1ribunal regarding the Largie Drain in Dun~ich 10~nshiP to
be held on "o~ember 20th at 10:30 a.m.
2. ~illage of Belmont regarding a ~edical centre fronting on Road #37 in ~hich
area the County has a one foot reser~e.
3. 10~nshiP of ~armouth regarding a 25 acre 1railer ParK on Road #22 and Road
#45 ~ith 261 lots. 1he Engineer indicated the impact that this de~elopment
~ould ha~e on the County road System. 1he 10~nshiP Ree~e indicated that
se~eral objectiOns had been recei~ed regarding thiS de~elopment.
4. ~arioUS other municipalitieS' se~erances ~ere diSCUssed.
Ree~e ~artyn diSCUssed further the proposed road ~idening on Da~is street at
st. George.street tRoad #26). Ree~e ~artyn indicated that the 10~nshiP of
~armouth ~aS ~illing to pay for the cost of any sur~eying re~uired to delineate
SI. lHO~~S, ON1~RIO
NO~EMBER 10, 1987
pl\GE 8.
the road right-of-~aY in that area, ho~ever he reQuested the county share in the
cost of the purchase of the land since it ~ould be in fact a ~idening of st.
George street (Road 126).
lhe Road committee felt that thiS ~aS an acceptable route to follo~ and the
Engineer indicated that for road subsidY purposes the property ~aS to be sold
jointlY to the lo~nshiP and the county.
"MO~ED B'l:
E. NEU\<.I\MM
SECONDED B~: ~. ~ ~~Rl~N
lH~1 ~E ~DJO\lRN 10 lHE C~ll Of lHE CH~lR~~N.
CI\RR 1 ED. II
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
OCTOBER SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR_ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have been advised by the Ministry of Transportation and Communications
that they will provide a subsidy allocation of $320,000 which will
support an expenditure of $400,000 for the repair of the Kettle
Creek Culverts on County Road #45.
In July an application was made to the Minister of Transportation
and Communications for subsidy to support supplementary expenditures
in the amount of $700,000. The subsidy allocation of $320,000 is
the Minister1s reponse to that request.
Work continues at the cu)verts with approximately half of the
concrete work being completed. Backfilling of the completed portions
continues and excavation of the rest of the culvert will start
shortly. Work is being continued on an overtime basis with as much
equipment and man power as can be utilized.
2. The Ministryls allocation for the Kettle Creek Culverts will allow
some of the work which had been postponed to be undertaken.
Work will include paving on County Road #42 (Malahide and Bayham
Townships) from County Road #40 to the west limits of Port Burw~ll
and County Road #2 (Aldborough Township) from the Canadian National
railway tracks easterly to County Road #5. We will also be able to
spend our full allocation on the purchase of new machinery.
3. Work at the Pattersonls Bridge on County Road #30 will be completed
within two weeks and the bridge reopened.
4. Approximately 1,600 feet of curb and gutter replacement work on
County Road #2 in West Lorne has been completed.
5. A meeting was held with the County of Middlesex Road Committee on
September 29th and items discussed included:
(a) The timing of construction on the Hubrey-Highbury-Radio Road
extension. It was agreed that Elgin County would attempt to
do as much of their work in Concession XIII, Yarmouth Township
in 1988 and 1989.
Continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - OCTOBER SESSION 1987
PAGE 2.
The Minister of Transportation and Communi~ations has indicated
that he' would provide a 75% subsidy for all work on the extl~nsion.
(b) ~he replacement of the Tates Bridge was discussed.as the
Engineers estimated that it would cost approximately 3.5
million dollars to replace the bridge.
The Committee felt that the matter should be discussed further
and arranged a meeting in November between representatives of
the two' County Road Committies the Townships of Dunwich and
Ekfrid.
(c) The County of Middlesex agreed that engineering for the replacement
of the Middlemiss Bridge on County Road #14 over the Thames
River should proceed as soon as possible. It is hoped to
start some of the soils tests this Fall.
6. An agreement is being negotiated with the Region of Haldimand-Norfolk
for the maintenance of the County road between the County of Elgin
and the Region of Haldimand-Norfolk (from County Road #38 to County
Road #42).
Elgin County has agreed to perform winter maintenance on the road,
pending ratification of a formal maintenance agreement.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
v~
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE I.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Tuesday, September 29, 1987 at 9:30 a.m. All members except Reeve Pearson
and Deputy Reeve Lyle were present. Also present was Mr. Bob Stock of the
Ministry of Transportation, the Engineer ,and Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE MINUTES OF THE MEETING OF SEPTEMBER 3, 1987 BE APPROVED.
CARRIED."
The Engineer presented a photo album of the Kettle Creek Culverts
construction for the members I inspection. Presently three crews are working on
this project. All of the nelson studs have been applied on the uncovered
section, rebar installation is in process as well as backfill.
The concrete work involves four separate pours or lifts which are
being staged on the north and south ends of the three culverts. To date, one
culvert has had the final pour on top of the culvert.
Work is progressing as time and manpower permits.
The Engineer also provided a photo album for inspection by the members
of the Patterson's Bridge project, including the removal of the old culverts
and the construction of the new bridge. To date the girders have been placed
on the deck and form work is progressing to pour the concrete deck on October,
2nd.
The weather for this project has been Quite favourable and the contractor
has been working diligently since the beginning of the project.
"MOVED BY: D. PEROV I CH
~,~
I SECONDED BY: W. A. MARTYN
THAT THE REQUEST OF MCKAY-COCKE~ STRUCTURES LIMITED AS APPROVED BY
MR. N. M. WARNER OF C. C. PARKER CONSULTANTS BE GRANTED TO EXTEND THE
COMPLETION DATE OF THE PATTERSON'S BRIDGE TO OCTOBER 30, 1987 FROM
OCTOBER 16, 1987 AS THEY WERE DELAYED IN RECEIVING PRECAST BEAMS,
BEARING PADS AND EPOXY COATED REINFORCING STEEL.
CARRIED.II
ST. THOMA~, ONTARIO
SEPTEMBER 29, 1987
PAGE 2.
The Engineer discussed finances as they related to the Ministry of
Transportation's approval of supplementary by-laws. (Later on in the meeting
the Engineer received tentative approval by telephone of a $400,000 supplementary
grant. )
The Engineer reported that the resurfacing of Road #42 could proceed
from Port Burwell to Road #40. The Patterson's Bridge project and the Kettle
creek culverts repair project would also be carried out this year. The Engineer
also felt that resurfacing could be carried out on Road #2 from the Townline to
the tracks east of West Lorne. Due to the various proposed expenditures, land
purchase for Road #43 would be curtailed this year. The Engineer reported that
maintenance may be available this year to carry out stump removal on Road #2
between the Townline and West Lorne and on Road #45 to Highway #19 in Bayham
Township.
Curb and gutter work in the Village of West Lorne on Road #2 had been
co~enced with the intent of placing approximately 1,600 feet of curb and
gutter in the downtown area as well as east and west of Highway #76.
"MOVED BY:
W. A. MARTYN
SECONDED BY: D. PEROVIC~
THAT THE ENGINEER BE INSTRUCTED TO REMOVE THE REST OF THE ASPHALT
I
BETWEEN THE CURB AND GUTTER AND SIDEWALK IN THE BUSINESS BLOCK ON
ROAD #2 IN THE VILLAGE OF WEST LORNE BUT WE CANNOT PAY ANYTHING
TOWARD INTERLOCKING BRICK BETWEEN THE CURB AND GUTTER AND SIDEWALK.
CARRIED."
WORK TO DATE:
1. Asphalt patching in East Elgin has been completed as well as the shOuldering.
2. Most of the base coat of pavement has been installed on Road #42 between
port Burwell and Road #43.
3. We will keep money for machinery (all of it), winter control, hoe rentals
for ditching and stumping.
We also plan to construct the culvert extension on the Underhill Drain on
Road #42. Drawings have been prepared and approved and at this time ~he
shop drawings for the precast culvert are in for approval at the Ministry
of Transportation.
,......-/
51. 1HOMA5, ON1ARIO
5EP1EMBER 29, 1987
PAGE 3.
4. ~e have pacKed up Road #43 land purchase, no engineering has been done and
it is not liKely that we will be at it next year. If we do we will do
urban drainage.
5. Road #2 and Road #5 are presentlY in the cleanup phase.
6. preparation worK for curb and gutters has been completed in ~est lorne. lhe
asphalt and concrete has been hauled to several culverts on Road #9 and
Road #20 for erosion protection.
7. Grass cutting is almost completed, althOUgh a few mowers are still worKing.
Reeve Martyn reported that residents were pleased with the graSS cutting on
8. lhe sweeper has recentlY been repaired and it will be put bacK into operation
for the removal of leaves.
Road #30, North.
9. pavement marKing is complete other than the new asphalt resurfacing areas
and Wellington Road.
10. Gravel shouldering is continuing on the neW asphalt areas as well as Road
#45 between Highway #4 and Highway #73, ~ellington Road and Road #36 south
of Road #45.
11. Gravel resurfacing will be started when the dust season is over on Road #48
in South Dorchester and Road #45 north of Orwell.
12. Road #13 and Road #14 require some seeding worK and cleanup of catchbasins.
Minor cleanup worK is' also required on Road #45 and Road #36 at Mrs. Byrd's.
13. Fairview ~venue tRoad #22) has been paved with the base coat and we still
require sod from Elm Street for shouldering as well as some top soiling.
14. Ditching will be carried out in East Elgin in the near future.
15. lhe trucKs are being safetied.
16. Shortly we will commence stocKpiling sand for winter control.
17. lrucK #91 is being prepared to be used as a sander trucK.
18. ~e are trying to Keep our worK up to date so the trucKi'are available for
bacKfilling the Road #45 culverts.
lhe Engineer reported that we have 30,000 feet of snow fence and that we
require at least 10,000 feet for the existing roads which does not include the
n~ roads that ~e County acquired this year.
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE 4.
After a brief discussion it was decided to curtail snow fencing on the
widened road allowances and use the existing snow fence as required in other
areas.
--~-
The Engineer reported that he would be taking several of his holidays in
October.
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 36 AMOUNTING TO $84,768.48
PAYLIST NUMBER 37 AMOUNTING TO $191,387.85
PAYLIST NUMBER 38 AMOUNTING TO $80,624.91
PAYLIST NUMBER 39 AMOUNTING TO $295,573.83
CARRIED."
AT 11:00 A.M. REPRESENTATIVES FROM THE COUNTY OF MIDDLESEX AND THE MINISTRY OF
TRANSPORTATION ARRIVED FOR AN INFORMAL MEETING WHICH WAS HELD IN THE COUNCIL
CHAMBERS .'. .
ATTENDANCE WAS AS FOLLOWS:
From the County of Middlesex:
Warden William Skinner - Reeve Caradoc Township
Chairman Richard Bolton - Reeve Metcalfe Township
David Murray - Westminster Township
Charles Greive - Lobo Township
!
Ray Campbell - East Williams Township
Glenn Floster - West Nissouri Township
-''------
Engineer Don Husson
,From the Ministry of Transportation:
Mr. Ambrose Hickey
Mr. Wayne Simms
Mr. Art Perrier
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE 5.
The first item on the agenda was the status of the County of Elgin by-law
to assume the Southwold-Westminster Townline from Highway #4 to Road #18 at the
St. Thomas Sanitary landfill site.
Presently the County of Middlesex approved this by-law pending approval
from the Township of Westminster and Township of Delaware. However the Township
of Delaware has objected to this by-law. It was agreed that the County of
Middlesex would persue this matter further to try and resolve the objection
from Delaware Township.
The second item on the agenda was the Hubrey-Highbury-Radio Road link.
Mutual financing was discussed and it was felt that the County of Elgin could
carry out the major part of their work in 1988 and 1989 and the County of
Middlesex would carry the major portion of their work from 1988 to 1992. It
was agreed that the two County Engineers would communicate further with regard
to the final details of timing and financing.
Mr. Ambrose Hickey indicated that an environmental assessment hearing may be
required and that the Ministry of the Environment should be contacted as soon
as possible. Mr. Hickey indicated that we could have access to their Environmental
Engineer in the London office for this project.
The third item on the agenda was the engineering for th(~ replacement of the
Middlemiss Bridge. The County Engineer of Elgin supplied detailed scopes of
the project by the soil consultant and engineering consultant as well as costs.
The Middlesex County Engineer requested further time to examine these reports
before approving the actual engineering work as proposed.
The fourth item on the agenda was a discussion of the condition of the
Tates Bridge. The County Engineer of Elgin provided a rougll cost estimate of
3.4 million dollars to replace the bridge. Some discussion was held regarding
paying injurious effects and the legal itY'.of the Counties closing the bridge.
It was agreed that the Middlesex County Engineer would arrange a meeting with
representatives from the Ministry of Transportation, the County of Middlesex,
the County of Elgin, the Township of Eckfrid and Township of Dunwich within the
next month or two to further discuss this project and other alternatives.
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE 6.
The fifth item on the agenda was brought up by the County of Middlesex
Engineer who suggested that long term maintenance savings could be obtained by
upgrading Road #37 between Avon and Belmont by applying sin91e surface treatment.
The County Engineer of Middlesex has been carrying out similar work in Middlesex
County and feels that it is cost effective and provides a better level of
surface. It was agreed that the County of Middlesex would provide a cost
estimate for this type of work on Road #37 in 1988 and that this would be
presented to Elgin County for consideration in their 1988 budget.
THE MEETING ADJOURNED FOR lUNCH . . .
AFTER lUNCH THE MEETING RESUMED WITH THE ELGIN ROAD COMMITTEE MEMBERS
THE ENGINEER DISCUSSED NEW MACHINERY AS FOllOWS:
1. Our Condor Man lift which was purchased used in 1978 is a cable boom type
and we have had several maintenance problems with this machine over the
years. Recently one of the employees was injured due to a broken cable.
Since we normally carry out bridge painting, sand blasting as well as tree
cutting and limbing with this unit the cable parts are prone to
contamination requiring repair and lead to frequent failure. Our existing
condor man lift has been sent to a company in Oakville which has the franchise
for condor man lifts. After inspection of our equipment they were reluctant
to repair it because it would have to meet government safety standards and
due to its age they were wary of the potential of being sued in the case of
failure.
A new unit with a 40 foot reach (which would have to be purchased in California)
would cost $78,000 (U.S. Dollars) plus delivery and excise tax. This
company indicated that they would be interested in selling the County a
used unit for approximately $20,000 to $30,000 with the County's unit as a
trade-in.
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE 7.
"MOVED BY:
W. A. MARTYN
-~
SECONDED BY: D. PEROVICH
THAT THE ENGINEER BE AUTHORIZED TO NEGOTIATE WITH ARIEL PLATFORMS LIMITED
TO REPLACE THE COUNTY'S CONDOR MAN LIFT.
CARRIED. II
2. Since two additional crews have been added to the work force due to the
many projects that we have encountered it is felt that two additional crew
cabs will be required.
"MOVED BY:
W. A. MARTYN
SECONDED BY: D. PEROVICH
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR TWO NEW CREW CAB PICKUPS.
CARRIED."
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A PICKUP TRUCK AND A
VAN WITH THE COUNTY'S TRUCK #85 (1979 CHEVROLET PICKUP) AND TRUCK #86 (1979
CHEVROLET VAN) AS TRADE-INS.
CARRIED."
3. The John Deere 644B Loader was purchased in 1978 and it is felt that major
repairs will be required to obtain optimum performance from this unit.
Since this unit is used for lighter duties a Case or John Deere 3 Cubic
Yard machine would be a suitable replacement.
"MOVED 8Y:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO ASK QUOTATIONS FOR A USED 3 CUBIC YARD
LOADER TO REPLACE THE COUNTY'S 1978 JOHN DEERE 6448 LOADER.
CARRIED."
ST. THOMAS, ONTARIO
SEPTEMBER 29, 1987
PAGE 8.
The Engineer reported that a letter had been received from Armtec Incorporated
regarding super span culverts indicating that their position has not changed
with respect to repairing culverts that appeared to be in d:istress.
The Engineer reported that he would discuss this matter further with Mr. M.
J. Hennessey, County Solicitor.
The Engineer reported that he had a meeting with Mr. Robert McCaig who
indicated to him that he was planning to make an application for the expansion
of the landfill site on Road #18 to the east.
Since the County Road Committee is also the Solid Waste Committee it was
suggested that Mr. McCaig attend the next Road Committee meeting and discuss
his proposal.
The Engineer introduced certain matters involving personnel for future
discussion at the next meeting.
A letter was received from Susan McConnell representing the Community
Assist for an Urban Study Effort which was being proposed for the Village of
Port Stanley requesting the participation of the County.
The Road Committee felt that comments from the County would not be required.
The Engineer reported that the agreement with the County of Kent regarding
Townline roads would be available from Kent County in due course after clarifying
maintenance at the railway crossing.
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO ADVISE THE REGION OF HALDIMAND-NORFOLK
THAT THE COUNTY OF ELGIN IS PREPARED TO PERFORM WINTER MAINTENANCE ON
COUNTY ROAD #55 FROM ROAD #38 TO ROAD #42 FOR THE COMING SEASON AND GRAVEL
RESURFACE A PORTION OF ROAD #55 NORTH OF ROAD #42 IN 1987 OR 1988 AS TIME
IS AVAILABLE AND THE REGION OF HALDIMAND-NORFOLK BEING BILLED FOR THEIR
SHARE ALL PEND1NG RATIFICATION OF A FORMAL TOWNLINE AGREEMENT BETWEEN THE
COUNTY AND HALDIMAND-NORFOLK.
CARRIED. II
Sl. l\-10ll\J1.S, 01'11 J1.R I 0
SEP1ElI\BER 29, 1987
?I\GE 9.
II. request ~as recei~ed from lI\r. J1.~lyn King on Road #25 near the Reid property
to purcnase surplus county land. It ~as felt by tne committee that theY ~ere
not interested in selling land in tniS area at thiS time.
lI\r. Peter Meilson also requested to purcnase surplus county land on Road
#36. Since tniS property ~as pre~iouslY e~propriated and it abutts former
10~nsniP road allo~ances it ~as felt tnat prior to considering tne sale of tne
property in tniS area tnat tne 10~nsniP of ~armoutn snould be consulted for
tneir input and tneir comment.
CORRESPOMOEMCE ~J1.S M01EO J1.S fOllO~S:
1. from tne canadian lransport commission regarding tne proposed crossing
protection on Road #48 and tne canadian Mational Subdi~ision indicating
tnat a 10 mile per nour speed restriction snould be enforced during tneir
study of future rail operatiOD5in tnat area.
2.from tne 10~nsniP of lI\alanide regarding requests from tne port Bruce Ratepayers
J1.Ssociation. lnis letter ~as a copY of a letter sent to tne lI\inistrY of
lransportatiOn and as sucn ~as filed.
Information ~as recei~ed from tne City of cambridge regarding their opposition
to increases in trucK lengtns and ~eignts. lnis information ~aS filed.
4. ~arioUS reloing by-la~S ~ere recei~ed from tne 10~nshipS of J1.1dborough and
oun~icn. lnese ~ere brieflY disCUssed and filed.
3.
lne Engineer reported se~eral problems on st. George street ~itn respect to
tne lynnurst lI\uniCipal se~er system including poor cleanup, roUgn base aspnalt
~orK and lacK of engineering control.
It ~as agreed tnat a tour ~ould be neld after tne meeting ~itn Ree~e lI\artyn,
cnairman ste~art and tne Engineer to disCUSS tne rignt-of-~aY at oa~is street
and st. George street as ~ell as ditcning and drainage problems.
SI _ I\-\OW\S. 0\'\\ /l.R 10
SEP1E~BER 29. 19B7
?I\GE 10.
Ree~e ~artyn indicated tnat ne nad nad preliminary discUssions ~itn /l.llen
carr and JaCK colter regarding tne aCQuisition of property for tne HignbUry-\-\ubrey-
Radio Road LinK- Ree~e ~artyn indicated tnat tnese people ~ere not in opposition
to tne project but reQuested tnat tneY be informed of tne statuS and routing of
tne pfO)ect.
lne Engineer reported tnat ne ~ould na~ediSCUssions regarding property
purcnase ~itn tnese t~O gentlemen in tne near future.
lne Engineer nad a brief disCUssion of tne financial implications of tne
1988 Road ?fOgraroroe.
"t.f\O\lED B'l:
SECO~DED B~: /I.. K. FORD
1\-\/1.1 I\-\E ~EE11~G /l.DJOUR~ 10 lUESD/I.~. ~O~E~BER 10. 19B7 /1.1 9:30 /I..~.
CI\RRIED."
E . N E \.\ KI\t.f\t.f\
SI. I\\O\<\II-S, 0t-!1 II-R I 0
SEP1EMBER 3, 1987
pl\GE 1.
I\\E COUt-!I'l Or EL G I t-! ROil-\) COMM 111 EE met at tM Mm in i strati on BU 11 ding
on lnursday, september 3, 1987 at 9:30 a.m. 11-11 members e~cept Reeve rord ~ere
present. II-lsO in attendance Mr. JacK ~ice of tne \<\inistrY of lransportatiOn
and communicatiOns, tne Engineer and II-ssistant Engineer.
"MO\lED \3'{:
SECOt-!\)E\) B'l: \). PERO~IC\\
1\\11-1 I\\E \<\1t-!U1ES Or I\\E MEE11t-!G Or II-UGUSl 7, 1987 BE II-PPRO~E\).
Cl\RRIED."
E. ~EU\Zl\MM
1M Engineer stated tnat tM \<\inistrY nad approved a plan for tM
. R d #45 ~nicn nad been submitted by C. C. parKer consultants,
repalr of culverts on oa
and signed by \)ave cramm, cnief Engineer. lnis plan nad been evolved bY C. C.
parKer consultants, pniliP Bedell of Golder II-ssociateS, Mr. Baidar BaKnt and
l'\r. Ken Kleinsteiber of tne Ministry of lransportatiOn and communicatiOns and
tne county Engineer.
'd . t of tne
lne plan involved tne placement of concrete from tne ml pOln
culvert up tne sides and over top of tne culverts to a deptn of appro~imatelY 8
incnes on tne top. 11-11 concrete ~ould nave to be steel rod reinforced. lne
cost estimate ~as appro~imatelY $700,000 ~itn appro~imatelY $300,000 being
required for outside material and rentalS. lne remaining costs ~ould be labour,
macnine rental and granular materials to be provided bY tne county. II-ppro~imatelY
" 1" "t d from
850 cubic metres of concrete ~aS required and a prlce nad been SO lCl e
U' C tIne price from Red-\)-Mi~
canada Building products companY and Red-\)-r\l~ oncre e.
concrete ~as $101.00 per cubic metre and from Canada Building products company
$90.25 per cubiC metre.
"MO\lED \3'{:
SECOt-!\)E\) B'l: ~. 11-. MII-Rl'lt-!
1\\11- 1 ~E II-CC EPl I\\E PR ICE Of CII-t-!II-\) II- BU I L\) I t-!G PRO\)uelS CO\<\P II-t-!'l I' OR II-
20 \<\PII- 3 \)II-'l SIREt-!Gl\\ COt-!CRElE fOR ~ORK 11-1 "t\\E KEllLE CREEK CUL~ER"t
Ot-! COUt-!"t'l ROil-\) #45 11-1 I\\EIR QU01E\) PRICE Of $90.25 PER CUBIC \<\E1RE.
Cl\RR 1 ED. "
R. f. PURCELL
ST. THOMAS, ONTARIO
SEPTEMBER 3, 1987
PAGE 2.
The complete cost estimate had been forwarded to the Ministry of
Transportation and Communications to the attention of Mr. Nethercot, Chief
Municipal Engineer and to the Regional Office as well. It was not known if
additional subsidy for the culvert repair would be forthcoming or not.
Mr. Nethercot had stated that no further supplementary by-laws would be approved
until after the Provincial Election.
Work was proceeding with excavation well underway. Sand blasting of
the rust was also underway. It was hoped to pour concrete by September 15th
and finish concrete work in early November and have the road opened for Christmas.
The Assistant Engineer reported that McKay-Cocker Construction was
continuing construction on Road #30 having completed the north pier and abutment
and would pour the south pier on September 4th. The precast concrete deck was
expected to be placed before the end of September and it would not be difficult
to form the deck and the barrier walls. It was possible that the bridge might
not be opened until the end of October.
The Assistant Engineer reported that the construction on Road #2 was
nearly complete with some trimming and placement of gravel shoulders necessary
to complete the work. Quotations had been asked for crushed gravel with the
low bid of Alex Newbigging Aggregates Limited having been accepted and the
crushed gravel placed. At the same time approximately a mile of crushed gravel
for gravel resurfacing had been placed on Road #5 from Road #2 northerly.
Walmsley Bros. Limited had been asked to submit a price as an addition
to their Contract 'B1 for the placement of asphalt base coat on Road #2. The
price was $22.34 per ton which compared to their price for their work on Road #8
at Pearce Park. It was slightly more then the cost of the work on Road #13.
It was felt that the quotation was realistic in that the haulage was 5 miles
further on Road #2 then for Road #13.
51. 1HOMA5, ON1ARIO
5EP1EMBER 3, 1987
PAGE 3.
"MO\JED B'(:
D. PERO\JICH
SECO~DED B~: E. ~EUK~MM
lH~1 WE ~CCEPl lHE QU01~110~ Of ~LEX ~EWBIGGI~G ~GGREG~IES LIMI1ED 10
SUPPL~ ~~D SPRE~D ~PPROXIM~IEL~ 5,500 10~S Of GR~~UL~R '~' O~ COU~I~
RO~D #2 ~1 lHEIR QU01ED PRICE Of $5.85 PER 10~.
CARRIED."
"MO\JED B'(:
R. F. PURCELL
SECO~DED B~: W.~. M~Rl~~
lH~1 WE ~CCEPl lHE QU01~110~ Of W~LMSLE~ BROS. LIMI1ED ~S ~~ ~DDI110~
10 lHEIR CO~IR~Cl 'B' fOR ~SPH~Ll p~VI~G O~ COU~I~ RO~D #2 E~SI Of
COU~I~ RO~D #5. ~PPROXIM~IEL~ 1,500 10~S Of B~SE CO~1 ~SPH~Ll lfEDER~l
S~lES I~X I~ClUDED) ~1 $22.34 PER 10~. lHE COU~I~ Of ElGI~ WIll
SUPPl~ lHE ~SPH~ll CEMEN1.
CARRIED."
lhe Engineer reviewed the financial situation to date stating that as
it was unKnown whether or not any supplementary would be approved for worK on
the Kettle creeK Culverts on Road #45 sufficient funds would have to be set
aside to pay for all non County portions of the worK lapproximatelY $300,000).
Crushed gravel and sand were alreadY owned by the County and available to
bacKfill the structure.
lhere were sufficient funds left to be able to asphalt resurface Road #42
from port Burwell to the Bayham-Malahide lownline and do approximatelY $75,000
to $100,000 worth of asphalt patching on Road #16 in southWold, Road #27 in
~armouth, Road #40 at the south limit of springfield, three spots on Road #38
in Bayham, several spots on Road #44 and Road #46 in Bayham and one spot on
Road #45 north of Middlemarch.
lhere was still a small reserve for neW machinery and a reserve for
winter control salt and sand. If worse came to worse these two reserves would
have to used and the billS for fall salt and sand paid for in 1988.
lhe Committee felt that worK should proceed while good weather was
available inasmuch as it would probablY be a month lminimum) before a decision
from the Ministry was available on Road #45.
S1. 1HOM~S, ON1~RIO
SEP1EMBER 3, 1987
p~GE l\..
"MO\lED B'l:
E. NEUK~MM
SECO"DED B~: W.~. M~Rl~"
lH~1 lHE E"GI"EER BE ~U1HORI2ED 10 PROCEED WllH ~SPH~Ll RESURF~CI"G
0" COU"I~ RO~D #42 SI~R1I"G ~1 PORI BURWELL ~"D WES1ERL~ ~S F~R ~S
FUNDS WILL PERMI1.
C~RRIED."
lHE E"GI"EER REPOR1ED 0" lHE WORK 10 D~IE:
1. Shouldering and trimming had been completed on Road #18 and Road #14 and
were ready to be seeded.
2. Gravel shouldering continued on Road #8 at pearce ParK and would be done
witnin tne weeK.
3. Some shouldering would be done on Road #18 at McBrides Church but the rest
of the shouldering would have to be placed with a front end loader.
4. considerablY more gravel had been found at the Gore Pit in southWold than
had been anticipated and it was possible that there would be some remaining
for shouldering on Road #2 in 1988.
5. Shouldering on Road #44 between Road #46 and Highway #3 would be started in
approximatelY a weeK.
6. Trimming continued on Road #22 with curb and gutter being placed at tne
intersection of concessions I~ and~. It was expected to place the rest of
the asphalt base coat within ten dayS.
7. It would be necessary to haul a considerable amount of crushed gravel from
the county's Pleasant ~alley Pit to the garage as soon as possible so that
it would be available for the bacKfill of the culverts on Road #45. crushed
gravel would be reQuired to complete the gravel resurfacing programme on
Road #35 north of Highway #3 on the ~armouth-Malahide 10wnline and on Road #48
east of Highway #74 in South Dorchester.
8. salt brine application was continuing as reQuired.
9. Weed cutting, other than Road #42 in Malahide and Bayham and Road #45 in
Baynam was l1ear'lY comp 1 ete.
10. pavement marKing would be completed by the end of the weeK except for that
worK which could not be done because of asphalt paving not being completed.
51. 1HOM~5, ON1ARIO
5EP1EMBER 3, 1987
p~GE 5.
11. concrete culvert repairs were underway on the Hunt Drain culvert on Road #19
just south of southwold Station.
12. lhe Engineer would not be going to the Roads and lransportation Association
convention in SasKatoOn due to the worK load involved with the Kettle
13. Intersection sign worK was continuing in the south ~armouth area with the
signS at the intersection of Road #23 and Road #24 having been completed
and the intersection signs at Road #22 and Road #24 underway.
14. lhe Engineer had been called out to an accident on Road #45 east of the
Kettle creeK culvert on september 2nd. A car had missed all the signS and
flashing lights on the road and run directlY into and broKe a Jersey Barrier
at the top of the east hill. lhe condition of the driver was not Known.
Pictures had been taKen in case a laW suit was laid against the County,
however the Engineer indicated that the motorist would be billed for damages
which were in the order of $500.00.
cree\<. Culverts.
"MO\lED B'{:
R. f. PURCELL
SECO~OED B~: D. PERO~ICH
lHAl lHE FOllDWI~G PA~lISIS BE APPRO~EO FOR PA~ME~I:
PA~lISI ~UMBER 32 AMOU~II~G 10 $86,331.74
PA~lISI ~UMBER 33 AMOU~II~G 10 $443,987.91
PA~lISI ~UMBER 34 AMOU~II~G 10 $91,136.30
PA~lISI ~UMBER 35 AMOU~II~G 10 $235,704.13
C~RRIED."
lhe Engineer reported on the repair of equipment to date stating that the
county's oldest sander purchased in 1975 was beyond repair, little could be
salvaged from it other than the hydraulic pumpS. london Machinery had been
requested to Quote on a new sander and the Quotation was approximatelY $100.00
more then the Quotation which had been accepted a year ago. It would be necessary
to place a motor on the sander as well. It was possible that some savings
might be made by buying a Briggs and stratton Engine rather than a Wisconsin
Engine that had been Quoted on.
51. 1HOMA5, ON1ARIO
5EP1EMBER 3, 1987
PAGE 6.
"MO\lED B'{:
SECO~DED B~: R. F. PURCELL
1\-11\1 WE I\CC E PI 1\-1 E QU011\ 11 O~ OF LO~DO~ MI\C\-I 1 ~ ER~ Ll M nED FOR 1\ 8 CUB 1 C ~ I\RD
II\~DEM SI\~DER BOD~ 1411\-1 M010R 1\1 I\-1EIR QU01ED PRICE OF $12,745.00. ~~~ ~~
CI\RRIED." P r
E. NEUKAMM
It had been necessary to purchase a new front end for Grader #19 at a cost
of $7,000.00. lhe front end from Grader #19 would be rehabilitated and placed
on Grader #18 the front end of which was beyond repair.
It was not Known if lruCK #91, which was presentlY being used for the
float, could be safetied for winter control worK this Winter. lhe truCK lGMC
1974) had been purchased in 1980.
It would be necessary to replace two of the County's 1978 MacK landems for
sn~ plowing purposes by 1988 as ~ey would be 10 years old ~ th~ time. lhe
MacKS could be used as standbY dump truCKS and the old Ford truCK presentlY used
would be scrapped.
lhe agreement with the County of Kent for the maintenance of the 10wnline
roads between the two Counties nad been circulated to all members. Other than
a clause that the two counties would agree to share the railroad crossing costs
on the roads, the agreement waS in order. lhe Engineer recommended that the
committee recommend the agreement to county council.
"MO\lED B'{:
SECO~DED B~: R. F. PURCELL
1\-11\1 WE RECOMME~D 10 COU~I~ COU~CIL 1\-11\1 1\ B~-LI\W BE pl\SSED I\Ul\-10Rlll~G I\-1E
WI\RDE~ I\~D CLERK 10 SlG~ I\~ I\GREEME~1 BE1WEE~ I\-1E COU~I~ OF ELGl~ I\~D I\-1E
COU~I~ OF KE~1 FOR Ml\l~IE~I\~CE OF I\-1E JOl~1 COU~I~ ROI\DS BE1WEE~ I\-1E 1140
MUNICIPALI1IE5.
D. PERO\lICH
CARRIED."
lhe Region of \-Ialdimand-~orfolK had agreed to an agreement using the same
general format as with the County of Kent and had requested that an earlY draft
copy be forwarded to them so that it may be placed before their Council, as the
ST. T~OM~S, ONT~RI0
SEPTEMBER 3, 1987
P ~GE 7.
County of Elgin had agreed previouslY to assume the maintenace of the road
starting tniS Fall.
"MO'JEO B'i:
SECONDED B'I: \ol. f\.Mf\Rl'1N
lHf\1 lHE ENGINEER BE f\U1HORI2ED 10 Mf\KE f\PPLICf\IION 10 lHE MINIS1R'I OF
lRf\NSPORlf\IION f\ND COMMUNICf\IIONS FOR f\N IN1ERIM SUBSID'I pf\'IMENl FOR 1987
f\ND lHE CHf\IRMf\N 8E f\U1HORIIED 10 SIGN lHE Sf\ME.
E. NEUK~MM
C~RRIEO."
f\ request from Chatham Cable 1~ was read requesting permission to place
Cable 1~ wires on County roads in the ~illages of RodneY, \olest Lorne and Dutton
and the lownshiPS of f\ldborOugh and Dunwich.
lhe Engineer stated that the agreement would be similar to the agreement
with f\llview Cable and with local municipalitieS for watermains. lhe County
would be held harmlesS from any liability and the Chatham Cable 1~ would be
responsible for all movement of wires that would be required for road maintenance
or construction purposes. f\ draft agreement would be done and forwarded as soon
as possible.
"MO'JEO B'l:
SECONDED B'I: E. NEUKf\MM
lHf\1 \olE RECOMMEND lHf\1 f\ B'I-Lf\\ol BE pf\SSED f\U1HORIIING lHE \olf\RDEN f\ND CLERK
10 SIGN f\N f\GREEMENl \olI1H CHf\IHf\M Cf\BLE 1~, f\ DI~ISION OF lRILIUM COMMUNICf\IIONS
LIMnED 10 f\LLO\ol lHEM 10 INSlf\LL Cf\BLE 1~ \olIRES ON COUN1'I ROf\DS IN lHE
~ILLf\GES OF RODNE'I, \olESl LORNE f\ND DUll0N f\ND IN lHE 10\olNSHIPS OF f\LDBOROUGH
~NO OUN~lC~.
R. F. PURCELL
C~RRIEO."
CORRESPONDENCE \olf\S N01ED f\S FOLLO\olS:
\ . From G. C. Leverton regarding the port Stanley lerminal Rail Incorporated
noting that there was no insurance on fi Ie from them.
Committee felt that little could be done as the ontario Municipal Board had
stated that insurance was not a matter that they had control over and lacK
of an agreement between the county and the port stanley lerminal Rail
Incorporated precluded the County requesting a copy of their insurance
_.....lir\l.
ST. THOMAS, ONTARIO
SEPTEMBER 3, 1987
PAGE 8.
2. Various municipalities with rezoning by-laws.
3. From the firm of Lerner and Associates stating that a suit by the adjacent
owners had been commenced against Jack Smyth who had purchased a part of
Lot 137, North Talbot Road, Houghton Township from the County of Elgin in
1984.
The adjacent owners, Mr. and Mrs. McQuigan claimed part of the property.
In the event that the McQuigan's won the suit Lerner's on behalf of Mr.
Smyth would claim damages against the County of Elgin.
The correspondence had been previously sent to the County's Solicitor,
Mr. Hennessery.
4. The Ministry of Transportation and Communications with approval for purchase
of a used 1979 LTS 9000 Ford Truck purchased in September 1986.
5. Copy of a letter from the Canadian National Rail to the Railway Transport
Committee with an estimated cost of installation for crossing protection on
Road #48 (Talbot Subdivision) and asking that before a Board Order was
issued that the railroad complete a study to determine the future of the
line.
The Engineer had forwarded a letter agreeing to the installation of signals
and asked that the installation not be delayed inasmuch as visibility was
extremely bad at the intersection and that there had been a large increase
in traffic using the road this Summer.
6. From the Railway Transport Committee with an order allowing the Chesapeake
and Ohio Railway to suspend the operation of the crossing lights at Road
#45, Road #16 and Road #20.
The Engineer noted that the County had not been billed for crossing protection
on these for some time.
7., Mr. Lewis Acre on behalf of the Richmond Community Water System. The
Committee agreed that they had no objection to the boring of a water line
underneath the County road, however an agreement would be required with the
principals of the system.
The Committee asked that the agreement be ready to present to County Council
before the end of the year.
ST. T~OM~S, ON1~RI0
SEPTEMBER 3, 1987
PAGE 9.
lhe committee postPoned discUssion of a poliCY regarding signing of Hamlets
until tne next meeting.
lhe committee discUssed the items that they would discUSS with the County
of Middlesex. It was understo~ that the County of Middlesex wished the Cou~y
of Elgin to proceed as rapidlY as possible with Elgin'S end of the Hubrey Road
project as they would not be readY to maKe a large expenditure on the road in
Middlesex before 1990. BY this time the County of Elgin could have the worK
completed in Elgin.
lhe Need study estimate for the Elgin road was $700,000. f\t 75% Ministry
\
of lransportation and communicatiOns subsidY, Elgin'S share would be $175,000
most of which would be required in 1988.
lhis amount would be in addition to the ordinary County leVY which because
of the considerable increase in County road needs would normallY be expected to
increase if the Ministry's method of road and bridge final allocations remained
as they were in 1987. lhe committee felt that thiS problem would have to be
addressed at a later date when the costs could be properlY ascertained.
lhe fate of the lates Bridge would have to be discUssed as it appeared that
the repair of the present lates Bridge was not practical because of the movement
of the north banK of the thames River. lhe committee also felt that the replacement
of the Middlemiss Bridge should be discUssed. lhe committee felt that an early
start on thiS was desirable so that a neW bridge could be completed before
further deterioration made closure of the present bridge necessary.
"MO'JEO B'i:
E. NEUKJ\MM
SECONDED B'I: D. PERO~ICH
lHf\1 \olE f\DJOURN 10 lUESDf\'I, SEP1EMBER 29, 1987 f\1 9:30 f\.M.
C~RRIEO."
COUNTY OF ELGIN ROAD DEPARTMENT
QUOTATION FOR CRUSHED GRAVEL
COUNTY ROAD #2, TOWNSHIP OF DUNWICH
SUMMARY OF QUOTATIONS
SUPPLIER
1. Alex Newbigging Aggregates Limited
R. R. #1
Delaware, Ontario
NOL lED
2. Johnston Bros. (Bothwell) Limited
P. O. Box 220
Bothwell, Ontario
NOP IcO
3. South Winds Sand and Gravel Limited
764 Wharncliffe Road South
London_, Ontario
N6J 2N4
4. McKenzie and Henderson Limited
P.O.-Box 116
Arkona, Ontario
NOM 180
5. lCG Materials Limited
P.O. Box 189
London, Ontario
N6A 4V7
.~ ..... --""'-. - .-...... -- '. "" .'...
PRICE PER TON
$5.85
$6.24
$6.31
$6.34
$7.15
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the County Administration
Building on Friday, August 7, 1987 at 9:30 a.m. All members were present
except Warden Purcell and Reeve Pearson. Also present were Mr. Jack Wice and
Mr. Bob Stock of the Ministry of Transportation and Communications, the Engineer
and Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE MINUTES OF THE MEETINGS OF JUNE 25TH AND JULY 9TH, 1987 BE
APPROVED.
CARRIED. II
The Engineer reported that excavation work at the Kettle Creek Culverts
on County Road #45 had been halted temporarily. All earth had been removed and
granular had been removed from 60 feet off each end of the culvert. Granular
had been left 4 feet deep 60 feet wide in the middle of the culverts for access.
No further excavation would be undertaken until a complete plan of
repair had been approved by the Ministry of Transportation and Communications.
The Engineer reported that discussions had been held with the Ministry
of Transportation and Communications, Golder Associates and Armtec Incorporated
representatives to ascertain what remedial work would be necessary.
The Ministry of Transportation and Communications stated that it
would be necessary that all repairs meet the present Ontario Bridge Code. Thus
it would be necessary to reinforce the top arch of the culverts full length. A
plan had been submitted by Armtec Incorporated for the approval of the Ministry
of Transportation and Communications. The Ministry had indicated that the plan
would not be approved as it did not address the complete buckling problem nor
meet the Ontario Bridge Code. Golder Associates felt that the plan did not
solve the buckling problem as the reinforcement was only planned to go from one
thrust beam to the other thrust beam or from a 10:00 o'clock to 2:00 o'clock
position whereas it will be necessary to go from the 9:00 o'clock to a 3:00
o'clock position with reinforcing.
The attached letter from Armtec Incorporated was read and noted. The
Engineer stated that he had met with Mr. M. J. Hennessey, County Solicitor and
ST~ 1~OM~S, ONT~RI0
J\UGUS1 7, 1987
pJ\GE 2.
the attached letter had been drafted by Mr. Hennessey for Road committee
discUssion.
lhe committee discUssed the matter noting that it was imperative that
worK proceed immediatelY so that the road could be reopened before winter and
authorized the Engineer to proceed with further excavation worK and repairs
after approval by the Ministry of lransportation and communications.
"MO'JEO B'i:
w. ~. M~R1'iN
SECONDED B'I: D. PERO~ICH
lHf\1 lHE ENGINEER BE AU1HORIIED 10 f\D~ISE f\RM1EC INCORPORf\IED (USING
lHE COUN1'1 SOLICI10R'S DRf\Fl LEllER - f\IIACHED) lHf\1 lHEIR PLf\NS ARE
1'101 Sf\IISFf\Cl0R'I f\ND lHf\1 GOLDER f\SSOCIf\IES \olILL BE ENGf\GED 10 PRO~IDE
PLf\NS FOR MINIS1R'I OF lRf\NSPORlf\IION f\ND COMMUNICf\IIONS APPRO~f\L FOR
KEllLE CREEK CUL~ER1S ON COUN1'1 ROf\D #45.
CJ\RRIEO."
lhe f\ssiStant Engineer reported that construction was proceeding at
the patterson's Bridge one pier having been poured and an abutment to be poured
in approximatelY a weeK.
lhe County and McKay CocKer construction Limited had agreed that the
pre-Con Company would not only supplY the prestressed concrete beam decK for
patterson's Bridge but would also erect it. lhUS pre-Con Company would be
responsible for the worK. lhe erection of the beam decK would be removed from
McKay-CocKer Construction Limited's tender and would be added to the payment to
pre-Con company. (f\ resolution would be required for this change.)
"MO'JEO B'i:
E. NEUK~MM
--~,
SECONDED B'I: f\. K. FORD
lHf\1 \olE f\CCEPl lHE QUOlf\IION OF PRECON COMPf\N'I f\1 $42,260.00 FOR
DELI~ER'I f\ND EREC1ING PRES1RESSED CONCRE1E BEAMS FOR lHE Pf\IIERSON'S
BRIDGE f\S PER lHE SPECIFICf\IIONS OF C. C. pf\RKER CONSULlf\N1S f\ND lHAl
\olE DEDUCl lHIS f\MOUNl FROM lHE lENDER DF MCKA'I-COCKER CONS1RUC110N
LIMI1ED B'I f\DDENDUM #1 10 lHE CON1Rf\Cl.
C~RRIEO."
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 3.
Surveying would be done shortly at the Middlemiss Bridge and a grade
set as the County of Middlesex had approved the proposed alignment. A final
alignment would be dependant upon a satisfactory grade bein~l set and soils
tests taken to determine if a bridge could be built at that location.
The Committee agreed that engineering work should proceed as rapidly
as possible.
A delegation of residents from Ekfrid and Dunwich Townships, Chaired
by Mr. Rob McWilliam of R. R. #1, Dutton met with the Committee to discuss the
County's plans for the replacement of the Tates Bridge as it appeared to them
that the present Bridge could not be reopened.
The bridge closure was discussed at some length and the delegation
was assured that the County of Elgin would try to meet with the County of
Middlesex sometime in September to discuss the financial implications for the
replacement of the bridge.
The delegation asked to be kept informed and left a petition bearing
165 signatures with the Committee.
The delegation was also concerned over a possible failure of the
north slope of the river and the possibility of damage to the house on the
~,
Ekfrid Township road near the top of the hill.
The delegation wondered whose responsiblity it was to notify the
resident that his property might slide into the river. The Committee instructed
the Engineer to write to the Township of Ekfrid Council and advise of the
problems that might exist and suggest that they obtain the opinion of a soils
consultant (Golder Associates) and inform the Lower Thames Valley Conservation
Authority as this did not appear to be a matter which was under the jurisdiction
of the Counties of Elgin or Middlesex.
After the delegation left, the Committee discussed the matter at some
length.
In Summary:
1. The main bridge pier had moved approximately 5 1/211 since Spring.
2. Large cracks had appeared in the Township road to the north of the bridge,
with most of them being past 100 f€~tfrom the bridge.
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 4.
3.
The soils consultant's report indicated that a large portion of the north
approach could slide into the river if heavy rains occured within the next
few months.
~"
4. The north pier would have to be stabilized to reopen the present bridge as
soils failure was below the bottom of the pier and any piling that might be
under it and at a lower level than the bottom of the river.
5. The deck of the bridge was in extremely poor condition and would have to be
replaced within the next two or three years if the bridge was used.
6. A number of the south approach span piers were also in poor condition and
would have to be replaced (or) repaired at the same time as the deck was
replaced.
Most Committee members wondered whether or not repair of the bridge was
economically feasible.
The Engineer was instructed to try to set up a meeting with the County of
Middlesex Road Committee as soon as possible (September or early October) at
which time the Middlemiss Bridge, the Highbury-Hubrey-Radio Road work and the
Tates Bridge could be discussed.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Surface treatment had been completed including a number of school parking
lots for the Board of Education.
2. Pavement marking was nearly completed with a small amount of yellow and
white work remaining.
3. Grass cutting was underway although the weeds and grass were growing faster
than they could be cut.
Attempts had been made to use all mowers to their full advantage but due to
the fast growing conditions this year it was impossible to keep up (especially
the wild carrot).
-_._~,
4. A second application of salt brine was underway.
An agreement' had been reached with the Township of Dunwich to pay them
$10.00 per cubic metre for salt brine. The salt brine was approximately
l/2 the price charged by Den-Mar Brines Limited which was $19.85 for West
Elgin. The strength of the brine from Dunwich Township was approximately
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 5.
~
1/2 the strength of Den-Mar Brines salt brine.
5. The replacement of signs continued and several road intersections would be
signed within the next month with the new large guide signs.
6. Asphalt driveways had not been completed on Road #45 between Highway #73
and Road #40. A small amount of trimming remained. It was not known
whether or not the grass seed would grow.
7. Work on Road #36 and Road #24 was done except for some work one mile south
of Sparta.
8. Paving had been completed on Road #44, Road #8 and Road #18, with shouldering
work yet to be done.
9. An agreement had been made with the Village of Bayham for gravel from the
Magyar Pit for Road #44 at $1.75 per cubic yard.
10. Trimming work was nearly completed on Road #l3 and Road #14 with some stone
picking remaining, however no seeding would be attempted until growing
conditions were better.
11. A base coat of asphalt had been placed on Fairview Avenue (Road #22) on the
south half of the work done this year, and it was expected that work would
be underway shortly at the intersection between Concessions IV and V
if the area through the swamp south of the intersection could be stabilized.
Curb and gutter for the intersection would be placed around the end of the
month and the rest of the base coat of asphalt placed early in September.
Cleanup work would proceed as soon as possible.
12. Approximately one mile of Road #2 would be constructed east of the Aldborough
Townline. It was expected that the sand base would be completed by August
20th and some pit run gravel would be placed from the County's Gore Pit.
Quotations were presently being asked by the Assistant Engineer for crushed
I
gravel. If these quotations were reasonable the lowest quotation would be
accepted and crushed gravel would be started on the week of the 24th of
--..,\
August.
A quotation was being solicited from Walmsley Bros. Limited as an extension
of their Contract IB' for H.L.8 asphalt.
Cleanup work would continue as long as possible.
Approximately l,500 feet more work would be done than originally planned.
, "
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 6.
13. A commitment budget was being followed, however a tentative estimate could
not be made for Road #45 until such time as a repair method was adopted and
approved by the Ministry of Transportation and Communications. It was
extremely unlikely that the Ministry of Transpqrtation and Communications,
would approve any of the supplementary by-law requested by the County until
a firm estimate was available, thus the rest of the County's programme
could not be finalized.
The Engineer was giving this work the highest priority and other work was
being delegated to others or left.
It appeared that trim work and the completion of Road #22 and Road #2 would
take approximately 1% months to complete. If further funds were not available
County trucks could do gravel resurfacing or gravel shouldering and hired
equipment presently in use laid off.
All County dump trucks were presently being utilized as well as three hired
trucks.
It was agreed by the Committee that if sufficient funds were available to
make a start on the asphalt resurfacing work on Road #42 work would start
in Port Burwell and proceed westerly as far as the funds would allow.
Ditching work that had not been completed in the Spring would also have
~
to be done this Fall. Many bridge and culvert repairs remain if funds and
crew time were available.
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST' NUMBER 26 AMOUNTING TO $77,845.65
PAYLIST NUMBER 27 AMOUNTING TO $l21,944.50
PAYLIST NUMBER 28 AMOUNTING TO $86,804.37
PAYLIST NUMBER 29 AMOUNTING TO $184,634.88
PAYLIST NUMBER 30 AMOUNTING TO $83,408.29
PAYLIST NUMBER 31 AMOUNTING TO $298,537.52.
CARRIED. II
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 7.
.-..";.."-".
Mr. Ed Fulton, Minister of lransportation and Communications had indicated
in a letter to \olarden purcell that he was agreeable to subsidizing the Highbury-
Hubrey-RadiO Road project between London and St. lhomas on a 75% basis and
asKed that the County of Elgin and the County of Middlesex reply to him as to
their agreement and construction timing. He asKed that the construction be
staged over a three year period with approximate subsidy requirements of $1,000,000
which would be supplementary to the normal allocations. Members felt that this
matter should be discussed between the two County Road Committees as to the
timing of construction and the allocation of funds. It was understood that the
County of Middlesex was not in a position to spend very much money in 1988 as
their engineering would still be underway and major worK could not be done
until 1989 or 1990.
lhe St. lhomas suburban Road Commission had reverted Road #30 (Radio Road),
north of Road #52 to the County to allow for the rebuilding of the Patterson's
Bridge.
lhe two year Ministry of lransportation and Communications approval on
bridge load limits was nearly up. It would not be necessary to change any
limits on County bridges but it would be necessary to delete lates Bridge fr~
the boundary bridge schedule with the County of Middlesex as it was closed.
lIMOVED BY:
E. NEUKAMM
."'--"
SECONOEO B'i: W. A. MART'iN
lHAl WE RECOMMEND 10 ~COUN1'1 COUNCIL lHAl f\ B'I-Lf\\ol BE pf\SSED 10 RES1RICl lHE
\ol El GHl OF ~ EH 1 C L ES P f\SS 1 NG OV ER BRIDGES ON COUNH ROf\DS f\S F OL LOWS:
(f\) PHlLLMORE BRIDGE - 15 10NNES.
(B) ROBBINS BRIDGE - 4 10NNES.
(C) FUL10N BRIDGE - 15 10NNES.
(0) MEEKS BRIDGE - 18 TONNES.
(E) Jf\MES10WN BRIDGE - 15 10NNES.
(F) ~IENNA BRIDGE - 20 10NNES.
CARRIED."
ST. THOMAS, ONTARIO
AUGUST 7, 1987
PAGE 8.
"MOVED BY:
D. PEROVICH
--'~'"
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO ,COUNTY COUNCIL THAT A BY-LAW BE PASSED TO RESTRICT THE
WEIGHT OF VEHICLES PASSING OVER BRIDGES ON BOUNDARY BRIDGES UNDER THE JOINT
JURISDICTION OF THE COUNTIES OF ELGIN AND MIDDLESEX:
(A) LINGS BRIDGE - 15 TONNES.
(B) MIDDLEMISS BRIDGE - 18 TONNES.
CARRIED."
Correspondence was read from the Richmond Community with a request to put a
water service under Road #38. The Chairman asked that this letter be referred
to the Township of Bayham Council for comments before the County gave its
approval.
Village of Port Stanley request approval for a sidewalk on Carlow Road
(Road #20). The Committee still felt that an agreement would be necessary
between the County and the Village as a considerable amount of construction
work would be necessary on the part of the Village including the lengthening of
a culvert, placement of fill, etc. for the construction of the sidewalk.
The Canadain Transport Commission had approved flashing light signals on
Road #45 (Smoke Road) at the Canadian National Crossing south of Highway #3.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO THURSDAY, SEPTEMBER 3, 1987 AT 9:30 A.M. AND TUESDAY,
SEPTEMBER 29, 1987 AT 9:30 A.M. AND THAT WE INVITE THE COUNTY OF MIDDLESEX
ROAD COMMITTEE TO THE MEETING OF SEPTEMBER 29TH AT 11:00 A.M.
CARRIED."
", '
~~ ::l~L:J.rk,_~/
- / tHAIRMAN
August 6th, 1987
Armtec Inc.
P.O. Box 3000
Guelph, Ontario
N1H 6P2
Attention: D. J. Penny
- - ~
Re: Shaw Culvert - Ell!;in CountY.
Dear Sirs:
Your letter has been reviewed by our SolicitorS and by the County
Road Committee and 1 am noW instructed to advise you that the
position taken by you and your- Company is not acceptable.
Accord ing1y, the County is not prepared to release you from any
liability and/or cost related to the rehabilitation of the
structures.
The plans submitted by you on June 25th, 1987, and the revisions
referred to have been reviewed by us and by the Ministry Official
and 1 must advise yOU that no approval to implement these Plans
haS been forthcoming, nor is approval of them noW expected.
Due to the urgency of the matter and after consultation with the
Ministry Official, I have instructed the firm of Golder &
Associate,; to I' r-epa r'e plans f or the repair, which hopefully will
be appr'oved by the County of Elgin, the Ministry of
Transportation and Communicat ion and by yoursel ves. We would
expect your contl[\ued co_oper-ation anr\ input into our effort in
order to minimize the cost of the repair.
Yours ver'y truly,
~-.' .,,- ~
.' - ..-.
/',~ ~..
'~1,'. \
t
F
\ '~;
/'"
,/
~
~!'I, i i .tecinc
A Jannock Company
August 4, 1987
Cr-~.
~ /, /& 1
J./\ e ./ j,}.. 5
~~~~f/S')
@
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
NSR 5Vl
Attention: Mr. ~~ Moore, Cauntt Engineer
Reference: Shaw Culvert ~ Elgin County
Dear Mr. Moore:
We appreciated the opportunity of meeting with you, Mr.
Kleinsteiber and Mr. Bedell last Thursday, and discussing the
subject culvert Super Span Structure. There were a number of
matters discussed that are very important.
The design of the structure was done some eighteen years ago to
the very best of Armco Drainage and Metal Products ability, l~sing
state of the art principles at that time.
Immediately after our Thursday meeting, we again thoroughly
inspected the installation. We feel that the main barrels of the
structure are sound and do not require repair. We agree that
there is a problem on the ends of the structures.
We have on June 25, 1987 submitted to you drawing MP-1256/87,
outlining corrections we recommend should be made to these lends.
Upon a subsequent request from you, a revision was made to this
drawing. That drawing outlined further works you indicated you
wanted to make to the installation.
Since there is not reason to repair or alter the installation
except at the ends of the structures, we can not be involved in
any way in work yo~ may decide to take, other than to the
ends of the structures.
If, however, it is your intention tc rehabilitat~ t!~ structures
throughout, to current codes hna design prattic~, and if you are
prepared to release us from any liability and cost relating to
this rehabilitation, we are prepared, without prejudice, to
advise you upon that upgrade. We will require from you a
contract or letter of agreement, should you choose to act on this
offer.
p.Q. Box 3000, Cuelph, Ontario, Canada N1H 6P2 · Telephone (519) 822-0210, Telex 06,9-56539
/'
Nevertheless, we are enclosing recommendatiOns regarding the
repair of the ends. The drawings enclosed outline those
recol\Ullendations. Cracked plafeS in the ends should be "repaired ·
Since you have alreadY proceeded to uncover the structures, we
caution you to be careful not to change the fle~ible design
concept.
)Coul's vel'Y tl'Uly,
~')~~"
D. J. Penny \
ontaTio Region ManageT
BncloS.
fjg
2.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
JULY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have instructed the Engineer to proceed with repairs on the
triple ellipse culverts on County Road #45 in Lot 7, Range II, East
of the River Road, Township of Southwold.
Several plates have cracked and we have ascertained, after hiring
Golders Associates Limited to make soil tests, that these deformations
are caused by the buckling of the plates rather than by movements in
the soil.
Armco-Westeel Incorporated (now known as Armtec) are presently
engaged in providing an engineering service to reinforce these
culverts.
To do this it will be necessary that all fill be removed and concrete
ribs be placed over all culverts. The fill will be replaced with
all granular material. The estimated cost of this work is in excess
of over $700,000.
It is estimated that it would cost well over 2 million dollars to
replace these culverts with a bridge.
WE RECOMMEND
1. Than an application be made to the Minister of Transportation and
Communications for a supplementary expenditure in the amount of
$700,000 for repairs to the Kettle Creek Culvert on County Road #45,
Lot 7, Range II, East of the River Road, Township of Southwold.
2. That an application be made to the Minister of Transportation and
Communications for a supplementary expenditure in the amount of
$12,000 for field surveys and engineering for the construction of
Road #30 in Concession XIII, Township of Yarmouth.
This road is a portion of the Highbury-Hubrey-Radio Road Link. The
Warden has been informed by the Minister of Transportation and
Communications that work would be subsidized on this project at a
rate of 75%. The Minister has also asked that construction be
staged over a three year period and the funds would be supplementary
to the normal allocations received by the County.
Continued . . . .
p~Gt. 2.
COUN1'1 OF ELGl~ ROf\D COMMlllEE
FIRSl REPORl - JUL~ SESSION 1987
",'11 al1o'" tne county to give the MinistrY of lransportatiOn
lhe surveys "1 n
and communicatiOns a more accurate cost estimate of thiS worK.
3. lhat by-laWS be passed designating the following county roads as
tnroUgn nignvJays:
~a) Road *55 being the Bayham-NOrfolK 10wnline Road from the south
side of Road *38 to the north side of Road *45.
~b) Road *18 being the lownline Road betWeen southwold, \olestminster
and Delaware 10wnshipS from the west side of the road allowance
between concessions 11 and 111, southWOld lownshiP to King'S
C t By-LaW to assume Road *18
Road *55 is now a county road and a oun y
is awaiting Ministry of lfansportatiOn and communicatiOns approval.
previoUs by-laWS passed in June 1987 amended the wrong by-law.
\-\ignvJay #4.
~LL OF \olHIC~ IS RESPEC1FULL'I SUBMlllED
--------
Cr\~lRV\~N
Sl. I~O~~S, 0~I~R10
JUL'i 9, 1987
?~GE 1.
lHE CO~Nl'1 OF ELG1N ROf\D co~MIllEE met at the f\dministratiOn Building
J 1 9 1987 at 9:00 a.m. f\ll members were present except Reeves
on lhursday, u Y , ,
~_ ~1s0 present was the Engineer, f\Ssistant Englneer
Martyn, ~euKamm and pear~Ol\.
and Mr. Phillip ~edell of Golder ~ssociates. ,
d te on the engineerlng
, A Mr ~edell reported to a
lhe Englneer anl.l · ' ,
K culverts on Road #45 stat1ng.
repairs to the Kettle cree the united states and canada
, " d been made throughOut '
la) lhat manY lnqulrleS ha ' 'ze from the interlor.
'r a culvert of thlS Sl
but nO one had tried to repal ~ I, state had made repairs
t in ~e\N ,or\'
, 'n Gennesee Coun Y
lb) lhe county Englneer 1 d' the fill from them.
. utside after unloa lng ,
on smaller culverts on the 0 th MinistrY of lransportatl0n
re resentatives of f\rmtecK, ,e
I) f\ meeting between the p ~ ciates nad concluded
\c t of Elgin and Golder sSO
and communciatiOns, the Coun Y d b bY removing all dirt
'r the culverts woul e .
that the onlY way to repa1 1 to approximatelY
, 25 feet) and remove the grave '
from them lapproxlmatelY d lace reinforced concrete
Iverts lanother 13 feet) an p
the centre of the cU t would be attached.
~erts to which the culver
ribs overtop of the cuI be placed on tne culvert
that neW thrust beams
ld) It would also be necessary moved it was not Known
t'l the fill had been re
lower elevation but un 1
at a t be removed or not.
b ms would have 0 '
'f the present thrust ea had done repa1r
1 ' f costs as no one
'A an estlmate 0
~1~ficult to ?ro~lUe
.. .
\e)
\f)
\9)
\" )
\1)
project althOUgn l,IIe1r
MinistrY of lransportatiOn
carry the stamp of the professional
the county Engineer's stamp or the consultants stamp. '
, d d t~at the fill should be remo~ed as soon as P05S1ble.
~ll part1eS ha agree \I
,A C tY ~ould not be able to
If additiOnal funds were not obtalnel.l the oun
, cts other than thOSe which were presentlY underway
start any neW pro)e
ST. THOMAS, ONTARIO
JU L Y~ 9, I 987
PAGE 2.
(Road #22, and I kilometer on Road #2). Asphalt resurfacing on Road #l8
at McBrides would be done and the asphalt resurfacing on Road #42 would
not be started. Any betterments on new roads would have to be delayed
other than the surface treatment programme which was now underway. After
a complete review of the situation and discussion . . .
"MOVED BY:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO PROCEED WITH REPAIRS TO THE KETTLE
CREEK CULVERT WITH ALL EARTH TO BE REMOVED FROM THE CULVERT, REINFORCED
CONCRETE ARCHES TO BE PLACED AND THE FILL TO BE REPLACED WITH GRANULAR
,MATERIAL ALL WORK PROCEEDING AS SOON AS POSSIBLE.
CARRIED.II
"MOVED BY:
D. PEROVICH
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTER OF TRANSPORTATION AND COMMUNICATIONS FOR A SUPPLEMENTARY EXPENDITURE
IN THE AMOUNT OF $700,000 FOR REPAIRS TO ROAD #45 (KETTLE CREEK CULVERTS).
CARRIED."
Warden Purcell reported that the Ministry of Transportation and Communications
was prepared to fund the Highbury-Hubrey-Radio Road link wtth a 75% subsidy
over the next 3 years.
The Committee felt that an application should be made for field engineering
funds so surveys in Concession XIII, Yarmouth Township could be completed this
Fall and an alighnment finalized in 1987.
"MOVED BY:
R. F. PURCELL
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTER OF TRANSPORTATION AND COMMUNICATIONS FOR A SUPPLEMENTARY EXPENDITURE
IN THE AMOUNT OF $lZOOO FOR ENGINEERING ON COUNTY ROAD #30 IN CONCESSION
XIII, TOWNSHIP OF YARMOUTH AS PART OF THE RADIO-HUBREY-HIGHBURY ROAD LINK.
CARRIED."
SI. lHOM~S, O~I~RIO
JUl'{ 9, 1987
?I\GE 3.
d f~om Mr Carl Hennum, District Engineer, Ministry
correspondence waS rea' '
of iransportatiOn and communicatiOns. f\ttached was a diagram showing proposed
. t' of Road #27 and HighwaY #4 indicating tDe road to
signing at the lntersec lOn
d. t d as the "Golf Club Road" as well as "Road #27".
the west eS1gna e
"MO'JED B'I: ~. K. FORD
SECONDED B'I: R. F. PURCELL
lHf\1 \olE f\D~ISE lHE MI~IS1R'I OF 1R~~SPORlf\1l0~ MID COMMUNIC~1l0~S lHf\1 lHE
PROPOS~L OF JU~E 301H FOR GUIDE SIGNS O~ HIGH\olf\'I #4 ~i COUN1'1 RO~D #27 IS
S~11SF f\C10R'i '.
CI\RR 1 ED. "
d t on the statuS of the
Reeve stewart brought committee members up to a e
. bacK ta~es from ~atural ResOurces GaS,
10wnshiP's SUlt to recover
\ltl\O'JED \3'{:
R. t=. PURCEll
SECO~DED S'I: f\. K. FORD
lHf\1 \olE f\DJOUR~ 10 9:30 ~.M., FRID~'/' ~UGUSl 7, 19B7,
CI\RRIED. \I
_.-.---~'
S1. T~OM~S, ON1~RI0
JUNE 25, 1987
PAGE 1.
lHE COUN1'1 OF ELGIN ROf\D COMMIllEE met at the Municipal Building at
9:30 a.m., lhursday, June 25, 1987. f\ll members were present except Reeve
Pearson and Deputy Reeve Lyle. ~lso present was Mr. JacK \olice of the Ministry
of lransportation and communications, the Engineer and f\ssiStant Engineer.
"MO~ED B'I: ~. K. FORD
SECONDED B'I: E. NEUKf\MM
lHf\1 lHE MINU1ES OF lHE MEE1I~G OF Mf\'I 6, 1987 BE ~PPRO~ED.
CI\RRIEO."
lhe Engineer reported that on the advice of the County Solicitor,
County Road #45 had been closed at the Kettle CreeK Culverts on June 23rd. It
was determined that ~ere is a,serioUS bucKling probl~ wi~ the culverts and
the full e~ent of which has yetta be dete~ined,
Golder f\ssociates had concurred on this closing as they were of the
opinion that the problem was not a simple problem of shoving on the culverts
from lateral pressure caused bY the hill but an iDherent defect in the culverts
themselves which had led to the bucKling of all culverts with one cracKed plate
in each culvert. Further engineering studies were underway and the Engineer
would go to NeW 'IorK state in the afternoon to meet with the County Engineer of
Genesee county who had encountered problems with large culverts and was the
only person Known to have actuallY made repairs on them from the outside.
to find out if anyone had done thiS in canada and information was being obtained
from Michigan, Ohio and New Jersey as well.
lhe Chairman was authorized to taKe action as necessary,
lhe Ministry of lransportation and communications had been contacted
lenders for p~terson's Bridge had been opened on June 22nd by the
Warden and Chairman and were as attached.
-"""
ST. THOMAS, ONTARIO
JUNE 25, 1987-
PAGE 2.
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT WE ACCEPT THE TENDER OF MCKAY-COCKER CONSTRUCTION LIMITED,
LONDON, ONTARIO IN THE AMOUNT OF $488,832 FOR CONSTRUCTION OF THE
PATTERSON'S BRIDGE ON ROAD #30 AS PER THE SPECIFICATIONS OF THE
COUNTY OF ELGIN AND C. C. PARKER CONSULTANTS.
CARRIED. II
Precon Company was the only supplier in Ontario for the precast box
beams that are required for the bridge.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
THAT WE ACCEPT THE QUOTATION OF PRECON COMPANY AT $2l2,721.00 (INCLUDING
PROVINCIAL AND FEDERAL SALES TAX) FOR THE SUPPLY OF PRECAST BOX BEAMS
FOR THE PATTERSON'S BRIDGE AS PER THE SPECIFICATIONS OF C. C. PARKER
CONSULTANTS.
CARRIED. II
The attached construction estimate summary was presented and discussed
in some detail. The Committee agreed that although repairs to catch basins in
West Lorne had cost more then the estimated $12,000 an attempt should be made
to replace some curb in the main business section if funds were available. This
would be dependant upon need of County forces for other work.
It appeared that approximately $250,000 would be required from the
County's resurfacing budget to complete Patterson's Bridge.
"MOVED BY:
R. F. PURCELL
SECONDED BY: D. PEROVICH
THAT WARDEN PURCELL BE AUTHORIZED TO SEND A LETTER TO THE HONOURABLE
ED FULTON, MINISTER OF TRANSPORTATION AND COMMUNICATIONS TO THANK HIM
FOR HIS KINDNESS IN APPROVING SUPPLEMENTARY ALLOCATIONS OF SUBSIDY TO
THE COUNTY OF ELGIN TO ASSIST IN THE REPLACEMENT OF THE PATTERSON'S
BRIDGE.
CARRIED. II
ST. THOMAS, ONTARIO
JUNE 25, 1987
PAGE 3.
The Engineer reported that although no further movements had occurred
at the north pier of Tates Bridge, movements were continuing on the north
approach which was under the jurisdiction of the Township of Ekrid.
Painting of the Wardsville Bridge had been postponed until 1988 as it
appeared that the requirements of the Ministry of the Environment could not be
met at a reasonable cost and neither Elgin nor Middlesex had sufficient monies
in their budgets to cover the overrun.
Work was proceeding on the Lynhurst Area Sewer Project and Wellington
Road had been reopened and the contractor was now placing the sewer on St.
George Street.
Quotations for emulsion were as attached.
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE QUOTATION OF MCASPHALT INDUSTRIES LIMITED FOR RSIK
EMULSION AT 26.01 CENTS PER LITRE INCLUDING PROVINCIAL SALES TAX,
F.O.B. THEIR TERMINAL IN PORT STANLEY AND 27.08 CENTS PER LITRE WITH
PROVINCIAL SALES TAX INCLUDED FOR DELIVERY WITHIN THE COUNTY OF ELGIN
AS REQUIRED.
CARRIED."
The Engineer presented the attached list showing surface treatment
plans for 1987. Work would begin on July 6th.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Trimming and seeding continued on Road #36 and Road #24 in Yarmouth Township.
I
Most seeding and trimming had been completed on Road #45 in Malahide Townshio
between Highway #73 and Road #40.
2. Paving was underway on Road #44 between Highway #3 and Road #46 and Walmsley
Bros. Limited would complete Road #45 in Malahide Township and pave Road
#l3 and Road #8 before leaving.
ST. THOMAS, ONTARIO
JUNE 25, 1987
PAGE 4.
3. Construction continued on Road #22 and most work would be done by the week
of July 6th although settlement had occurred south of the intersection of
Concessions IV and V and curb and gutter could not be placed until all
settlements had stopped.
4. Cleanup work was continuing on Road #13 and Road #14. The roads still
required some gravel.
5. Construction would start shortly on Road #2 with culverts being placed
within two weeks.
6. Grass cutting was underway with the side mount disc mowers doing a good
job.
7. Pavement marking was continuing.
8. The first round of salt brine had been completed and it would be necessary
to start a second round shortly if the present dry weather continued.
9. A plan for curb and gutter replacement in Straffordville at Highway #19 and
Road #38 had been submitted to the Ministry of Transportation and Communications
for their approval.
10. Some minor cracks have been noticed in the Players Bridge on Road #45 over
the east and west piers and the matter would be investigated by the Assistant
Engineer and Mr. Norm Warner of C. C. Parker Consultants.
It was felt that they were not serious inasmuch as the floor had been
heavily reinforced with steel reinforcing bars at those sections.
11. The computer equipment was expected shortly.
12. Reguying and painting of the radio tower had been authorized.
"MOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 19 AMOUNTING TO $l52,785.83
PAYLIST NUMBER 20 AMOUNTING TO $73,976.86
PAYLIST NUMBER 21 AMOUNTING TO $128,448.62
PAYLIST NUMBER 22 AMOUNTING TO $71,002.72
PAYLIST NUMBER 23 AMOUNTING TO $86,602.26
PAYLIST NUMBER 24 AMOUNTING TO $83,319.39
PAYLIST NUMBER 25 AMOUNTING TO $69,166.65
CARRIED. II
ST. THOMAS, ONTARIO
JUNE 25, 1987
PAGE 5.
All stringers on the two north spans of the Middlemiss Bridge had to be
shored from the piers as most were nearly rusted off. Concrete was still
falling from the deck whenever a heavy truck passed over the bridge (the Engineer
brought a sample of the concrete that had fallen at the Engineer's feet during
a recent inspection). It was likely that a hole would punch through the floor
before Fall.
A tentative alignment had been set for a new bridge and it was recommended
that plans be started as soon as possible for the replacement of the bridge as
it appeared that extensive repairs might be required within the next several
years, with the bridge having to be closed over an extended period of time if a
new bridge was delayed.
"MOVED BY: W. A. MARTYN
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO THE COUNTY OF MIDDLESEX THAT ENGINEERING WORK PROCEED
AS SOON AS POSSIBLE FOR THE REPLACEMENT OF THE MIDDLEMISS BRIDGE DUE TO THE
DETERIORATION OF THE PRESENT STRUCTURE.
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO THE COUNTY OF MIDDLESEX THE APPOINTMENT OF MR. NORM
WARNER OF C. C. PARKER CONSULTANTS AS THE CONSULTANT FOR THE CONSTRUCTION
OF THE MIDDLEMISS BRIDGE.
CARRIED."
"MOVED BY: A. K. FORD
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO THE COUNTY OF MIDDLESEX THAT GOLDER ASSOCIATES ACT AS
SOIL CONSULTANT FOR THE CONSTRUCTION OF THE MIDDLEMISS BRIDGE.
CARRIED."
The Engineer reported that the Canadian Transport Commission would give
full consideration to the presentations of the County of Elgin and the Townshio
of Bayham for restoration of the road surfaces if an Abandonment Order on the
Canadian Pacific line from Tillsonburg to Port Burwell was issued by the Canadian
Transport Commission.
ST. THOMAS, ONTARIO
JUNE 25, 1987
PAGE 6.
The Commissioner appeared very sympathetic to the County's case and would
likely order Canadian Pacific to deed to the County and the Village of Port
Burwell the land needed so that the Port Burwell Bridge would be on County
property and retaining walls, etc., could be maintained from County property.
The Canadian Transport Commission would issue an an ordl~r for flashing
light protection at the Canadian National crossing on Road #45 (Smoke Road),
and at the Road #48 crossing (St. Thomas to London Subdivision) as soon as the
estimates were submitted by the Canadaian National Rail.
Through Highway By-Laws passed for Road #55 and Road #l8 were invalid as
the wrong by-law was amended.
IIMOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THROUGH HIGHWAY BY-LAWS BE PASSED FOR COUNTY ROAD #55 FROM COUNTY ROAD
#45 TO COUNTY ROAD #38 AND ROAD #18 FROM HIGHWAY #4 TO THE ROAD BETWEEN
CONCESSIONS II AND III, SOUTHWOLD TOWNSHIP TO REPLACE BY-LAWS PASSED BY
JUNE COUNTY COUNCIL AS THE WRONG BY-LAW WAS AMENDED.
CARRIED. II
The Chairman and Engineer reported on a meeting with the Chairman of Haldimand-
Norfolk Public Works Committee and representatives of the Region. The Region
had asked that the County of Elgin assume maintenance on thE~ Townline Road between Road
#42 and Road #38 as a change in their maintenance operation would not let them
affectively maintain the road.
It was noted that the south portion of the road had not been gravelled for
at least 7 or 8 years and maintenance was suffering in general. After discussion
IIMOVED BY:
E. NEUKAMM
SECONDED BY: W. A. MARTYN
THAT WE AGREE TO THE REQUEST OF THE REGION OF HALDIMAND.-NORFOLK TO PERFORM
MAINTENANCE ON COUNTY ROAD #55 FROM ELGIN COUNTY ROAD #42 TO ELGIN COUNTY
ROAD #38 WITH THE UNDERSTANDING THAT THE REGION OF HALDIMAND-NORFOLK WILL
PAY THEIR SHARE OF THE MAINTENANCE COSTS INVOLVED AND WILL UNDERTAKE TO
SIGN AN AGREEMENT WITH THE COUNTY OF ELGIN FOR THE MAINTENANCE OF THE ROAD.
CARRIED.II
ST. THOMAS, ONTARIO
JUNE 25, 1987
PAGE 7.
A request from Walmsley Bros. Limited to extend the dat~~s of their paving
contracts was received and inasmuch as the County had asked Walmsley Bros. Limited
to delay paving because of the uncertainty of funding for Patterson's Br.idge and
other prbjects; the request was quite reasonable.
"MOVED BY:
A. K. FORD
SECONDED BY: D. PEROVICH
I
THAT WE AGREE TO THE REQUEST OF WALMSLEY BROS. LIMITED TO EXTEND THE CLOSING
DATE OF ALL ITE~1S IN PAVING CONTRACTS "A" AND "B" BY 60 DAYS AS THE COUNTY
OF ELGIN HAS ASKED WALMSLEY BROS. LIMITED TO DELAY STARTING THEIR WORK
BECAUSE OF THE UNCERTAINTY OF MINISTRY OF TRANSPORTATION AND COMMUNICATIONS
FUNDING FOR OTHER COUNTY CONSTRUCTION PROJECTS.
CARREID."
Correspondence was noted from Vern and Ester Higgs with thanks for the County's dust
control measures on Road #56 (Elm Street).
A request for sign i ng of Dexter from El a i ne Vance was noted. As the',
signing policy would have to be amended the Committee agreed to discuss the
matter further at their next meeting.
"MOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT WE ADJOURN TO FRIDAY, AUGUST 7, 1987 AT 9:30 A.M.
CARRIED.."
~ b-t/~~K7/(~
/' v --r CHAIRMAN
--"""",
COUNTY OF ELGIN ROAD DEPARTMENT
PATTERSON'S BRIDGE ESTIMATE
JUNE 22 , 1987
CONTRACT
SUPPLY OF PRECAST BOX BEAMS
COUNTY ENGINEERING
OUTSIDE ENGINEERING - c. C. PARKER CONSULTANTS LIMITED
- GOLDERS ASSOCIATES (SOILS)
COST TO REMOVE OLD STRUCTURES
MOVE UTILITIES
CLEANUP 1987 - 1988 EXCESS EARTH FROM STRUCTURE REMOVAL
MAINTENANCE OF SIGNS, ETC.
$488,832
212,721
10,000
50,000
8,000
74,000
6,000
lO,OOO
1 ,447
IN ORIGINAL CONSTRUCTION ESTIMATES
$861,000
50,000
BALANCE
SUPPLEMENTARY MINISTRY OF TRANSPORTATION AND COMMUNICATIONS
FUNDING
$811,000
506,000
REQUIRED
$305,000
M.T.C. APPROVALS OF FUNDING WERE AS FOLLOWS:
(A) $110,000 APPLIED FOR IN FEBRUARY
COUNTY SHARE $10,000
M.T.C. SHARE $100,000
COUNTY SHARE WAS INCLUDED IN COUNTY LEVY.
(8) $396,000 APPLIED FOR IN APRIL
ESTIMATED M.T.C. SHARE $360,000
COUNTY SHARE $36,000
APPROVED M.T.C. SHARE $316,500
COUNTY SHARE $79,500
NOT FUNDED IN COUNTY LEVY.
SOME FUNDS MAY BE AVAILABLE FROM UNDEREXPENDITURE OF NON-SUBSIDY
BUDGET.
'"\.
I
COUN~Y OF ELGIN ROAD DEPARTMENT
PATTERSON BRIDGE TENDER OPENING
2:00 P.M., JUNE 22, 1987.
FIRM
1. McKay-Cockerl Construction Limited,
1665 Oxford iStreet East,
London, Ontario,
N5 W 5 H3 . I
I
2. Rideau -Vall ay Con structors Limited,
I
P.O. Box 70q,
Stratford, Ontario,
N5A 6V8. I
3. Facca Construct ion Incorporated,
R.R. # 3, I
ii:i II Ma&dS!tone ~',i, Qntari 0,
NOR lKO.
I
4. L.J. Looby Qont'racting Limited,
P.O. Box 20q,
Dublin,Onta'rio,
NOK I EO.
I
I
I
5. McLean-Tayldr Construction Limited,
P.O. Box 190)
St. Marys, Cntari o.
BID
$ 488,832.00
$ 525,458.50
$ 53:2,355.00
$ 57!5,417.50
$ 62:7,194.50
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION ESTIMATES
JUNE 23, 1987
ORIGINAL BUDGET COST TO JUNE 17 NEW ESTIMJ\TE
Road #22 $305,000 $100,000 $220,000
Curb and Gutter and 60,000
Asphalt
$280,000
Road #45 l75,OOO 52,000 80,000
Asphalt 60,000
$140,000
Road #2 West Lorne Repairs
to Catch Basins and Curb l2,000 14,000 22,000
and Gutter
Patterson's Cleanup 50,000 72,000 74,000
Kettle Creek NIL 20,000 ?
$542,000 $5l6,000
Road #2 $241,900 $242,000
Road #29 Lindsay Culvert 4,000 (Completed) 4,000
Land Purchase lOO,OOO 100,000
Kent Townline Culvert 8,000 8,000
Replacement
Road #29 McBain Culvert 2,000 (Completed) 3,000
Engineering and Surveying 53,000 45,000
$950,900 $918,000
SAVINGS
$32,000
Less Savings from Above
$281,000
32,000
I
I
I
py Ministry
I
I
I
I
I
Required for Patterson's other than removal of pipe not covered
of Transportation and Communications supplementary allocation:
$861,000 Less $74,000 Less $506,000
REQUIRED FROM RESURFACING BUDGET
$249,000
No estimate on Road #45 Culvert costs.
This money from asphalt resurfacing, fixed costs, etc!
COUN1'1 OF ELGIN ROf\D DEPf\R1MENl
~
2.2 \<.~
3. ~
~ From BlacK'S Lane to Clachan 2.4 \<.~ "
4. ...
~ Frome Road overpass. 0.5 \<.~
5. ...
~ From Road #16 in Fingal, northerlY, o . 7 \<.~
6. ...
7 · ~ From Road #20 in Fingal east to 2.2 \<.M
...
Jones corner {SUburban Road).
8. ~ Highway #4 to 10wnline. 1.5 \<.M
...
~ Highway #19 to Road #55, 5 .7 \<.M .
9. ...
~ O'J. ... {Cnarge 0'1. C-4) 0.8 \<.M
10.
~ ~est of Lyons. 3.8 \<.M
11. ...
~ Highway #73 to Road #47. 5.6 \<.M
12. ...
~ Road #47 to Road #54. 2.8 \<.M
13. ...
~- North limit of curb and gutter in 2.6 \<.~ 1:
14. ...
springfield to Road #48. ---
35.5 KM
;::::::::::::
_ From EcKer Drain to Road #8.
_ From Road #6 to south end of asphalt
patch at Wardsville Bridge, cover short
hot mix patches and tie into ends of
long patches.
_ From road between concesSions III.and I~
southerlY to road between conceSSlons I~
and~' portions not hot mixed asphalted.
4.0 \<.~ 1:
"-..>
1. ~
2. ~
o .7 KM 1:
Finish up Road #47 north of Road #48.
PR1~t.
-..;.:..;---
.."
1. Road #28 _ From end of surface treatment, southerlY to south
~ of southdale.
2. ~ _ {Elm street) centennial ~venue to driveWay.
3. ~ - catton from Road #45.
'.......'
~
~
99.3 cents per Gallon {Including provincial Sales 1ax), Delivered.
~: toIcf\Sphalt Industries Limited
~
106.3 Cents per Gallon (23.4 Cents per Litre1 {lncluding provincial Sales
1a){). -
~: to\CMphalt lndustries Limited -.
~
26.35 Cents per Litre {lncluding provincial Sales 1a)(.).
~: to\Cf\Sphalt lndustries Limited
1. toIc~spnalt Industries Limited
880 Sheppar~ ~~enue tast
~est ~il\. ontariO
~E4~
f~al port stanlev {lnclUdinn provincial Sales la)(.):
26.01 Cents per Litre
o~in Count
27.08 cents per Litre
'-"',.
2. . P\senco
2201 La~eshore Road ~est
toIiSSissaUga, ontariO
lSJ \J9
o~thin count
28.34 Cents per Litre
in llnclUdinn pro~incial sales 1a)(.):
3. 1. J. pounder Limited
106 Orenda Road
arampton. ontariO
l6vt 3vtG
{IOCludinn Freinht and provincial sales lax):
29.28 cents Per Litre
4. NorjOhn contracting Limited
p. o. Bo~ \00
1noro\d, ontariO
l2.\j 3~B
Deliverv Within Count
33.30 cents Per Litre
COU"1~ Of tLGl" RO~~ CO~\11tE
~
JU~E SESS\Ot\
\987
10 1\\E 'llM~ot" ~"~ lo\EII.'3ERS Of 1\\E COUIH~ Of ELG\" COIl"C\L
'. ~OUR RO~O CQlo\lo\\11EE REIlOR1S ~S fOLLO'llS:
, ',>
'flE Rt.CO"''''t.~O:
\. 1hat a by~\a~ be passed designating the fo\\o~ing county roads
as throUgh highwaYs:
~ \' Road from tne soutn
ta) Road *55 being the '3aYham~~orfol~ ,o~n lne
side of Road *38 to the north side of ~ad t45.
tb) Road *18 being the lo~nline Road bet~een southwo\d. 'llestminster
and oela~are lownshi~S from the west side of the road allowance
. s \\ and \\1 south~Old 1o~nshi~ to ~ing\S .
between concesSlon ·
\'\\9,,~aY *4.
1hroUgh high~aY by~\a~S are required on theSe roads as the county
\ 9 them as county roads.
of t\gin has passed by~la~S assum n
'lle e~pect approval of the assumption by~\a~ for ~ad *55 shortlY,
----,-----
~LL OF 'll\\\C\\ \S RES\lEC1FULL~ SUBlo\\11EO
51. lHOM~S, ONlf\RIO
JUNE \7, 1987
pl\GE 1.
lHE COUN1~ OF ELGIN ROf\D COMMIllEE met at the Municipal Building on
A J 17 1907 at 3'00 n m in conjunction with county Council,
\olednesl.laY , une ' 0 . I'"
lhe Engineer reported that the ~inistrY of lransportatiOn and
communicatiOns had approved the County'S By-LaW to assume the 10wnline Road
between the 10wnshipS of Bayham and ~orfolK between Road 145 and Road 138.
lhe County would erect stop signs immediatelY on the intersecting
roads but the Region of Haldimand-~orfolK would do maintenance worK for tne time
being.
~ thrOUgh highway by-laW ~ould be required on Road 155, as well as tne
10wnline Road between Delaware, \olestminster and southwold 10wnships. lhe aoproval
of the assumptiOn by-laW for the 10wnline Road was still oending.
"MO'JED B'(:
SECO~DED B'I: f\. K. FORD
lHf\ T \olE RE COMME~D 10 COUN1'1 COU~C 11.. lHf\ 1 f\ B '1- Lf\1tl BE P f\SS ED DES 1 GNf\ 11 NG
lHE F OL L O\olI ~G COUIH'I ROf\DS f\S lHROUGH HI GH\olf\ 'I S :
l~) ROf\D IS5 FROM lHE SOU1H SIDE OF ROf\D 138 10 lt1E NOR1H SIDE OF
ROI\O #L+5.
l B) ROf\D 118 FROM lHE \olESl SIDE OF ROf\D f\1..1.. O\olf\NC E B n\'!EEN
CONC ESS IONS 11 f\~D Ill, SOU1H\olOL 0 10\olNSH lP 10 KING" S HI GH\olf\ 'I 14.
C~RRIED. "
D. PERO'JIC~
"t~O\JED \3'i:
SECONDED B'I: D. PERO~ICtI
lHf\1 \olE Hf\~E NO OBJEC110N 10 lHE 10\olN5HlP OF B~'1H~M CLOSING ~ POR1ION
OF lHE ROf\D ~LLOItlf\NCE IN L015 20 f\ND 21, Co~CESSIO~ ~II, 10\olNStlIP OF
Bf\ '1Hf\M f\~D SHO\olN f\S P f\R1S 12, 14 f\~D #B O~ REF ERENC E PLP,N 11 R- 31 SS ·
C~RR1ED. "
\A. 1\. tf\I\R1'iN
"MO\JED \3'(:
~. K. fORD
SECONDED B'I: \ol.~' ~~Rl'1~
lHf\1 \olE f\DJOURN 10 9:30 f\. M., lHURSDf\'1, JUNE 25, 1987.
CJ.\RR 1 ED. "
--- C\1J.\l ~MJ.\N
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MAY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS ~S FOllOWS:
That we have accepted the tender of Walmsley Bros. Limited for hot
mix asphalt paving work in East Elgin in the amount of
$299.361.00. This was the lowest of two tenders received.
2. That we have accepted the tender of Walmsley Bros. limited for hot
mix asphalt paving for work in West Elgin in the total amount of
$152.176.65. This was the lowest of three tenders received.
The total of Walmsley Bros. Limited bids for both contracts was just
below the County's estimate.
3. Removal of the old culverts on County Road #30 at Patterson's is
continuing.
The Engineer has been authorized to call tenders for a new bridge as
soon as possible with separate tenders being called for the supply of
reinforcing material and precast members to be delivered to the
successful tenderer as required.
4. The Canadian Transport Commission have advised us that they do not
believe that signals are warranted at the Canadian Pacific crossing
on County Road #48 in Yarmouth Township at the present time.
They feel the sight lines are adequate and the traffic volume is too
low to warrant the cost.
WE RECOMMEND:
1. That a by-law be passed reverting County Road #29 from Road #2!5
westerly to the Bostwick Road. total distance of .5 kilometers. to
the Township of Southwold as the County has now completed Cleanup
work at the McBain Culvert.
2. That a by-law be passed assuming as a County road under the jurisdiction
of the County of Elgin only. the towoline road from Highway #4 westerly
to County Road #18 at the St. Thomas Sanitary Collection Services
landfill site.
Continued .. .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - MAY SESSION 1987
PAGE 2.
The road is presently hot mixed and is 5.3 kilometers long. All
yearly funds presently being paid by the St. Thomas Sanitary Collection
Services Limited for the maintenance of this road would be paid to
the County of Elgin. The present payment is approximately $17,000
per annum.
The County of Middlesex have indicated that this townline connection
between County Road #18 and County Road #48 in Elgin County does not
?erve a useful purpose in their County road system. The Townships of
Delaware and Westminster have no objection to the County of Elgin
assuming the road and using the yearly funds from,the St. Thomas
Sanitary Collection Services Limited for road maintenance purpos4~s.
The money can be used by the County to reduce the County rate as
Ministry of Transportation and Communications subsidy is payable on
the same basis as any other County road.
ALL OF WHICH IS RESPECTFULlY SUBMITTED
CHAIRMAN
SI. lHOMf\S, ONlf\RIO
~I\'i 6, 1987
pl\GE \.
lHE COUN1'1 OF ELGI~ ROf\D COMMIllEE met at the MuniCipal Building on
d M 6 \987 at 9'30 a m ~ll members were present except Reeve
\olednes ay, aY , " ·
\olillsey and Deputy Reeve Lyle. f\lsO present was the Engineer and Ray Collard,
Engineering lechnician,
Hot mix asphalt tenders were opened and were as attached.
"MO\JED B'{:
SECONDED B'I: E. NEU\(f\lJ\M
IHf\ 1 lHE M 1 NU1ES OF f\PR 1 L 1 f\ND f\PR 1 L 5, 1987 BE f\PPRO~ ED ·
CI\RRIED."
1\. K. FORD
lHE E~GINEER REPOR1ED ~S FOLLO\olS:
. . .. . 1. of tile cul'lerts at\'attersotr'SOO Road #30
1. \olorK wascoDtinuing 00 toe remo'la ..
with the first culvert having been removed and worK underway on the centre
culvert. Barring serioUs flooding it is liKelY that most of the worK would
be completed earlY in June.
~o information was yet available from the Ministry of lransportatiOn and
)
b 1 or the O.M.I.F. programme.
communicatiOns on the supplementary y- aWS .
2. Mr. Ken Kleinsteiber of the Ministry of wansportatiOn and communicatiOns
would inspect several other super span culverts on May 12th, including Road #45
. th nd of the west culvert.
at Kettle creeK. lhere was some shov1ng on the sou e
It is not Known what would have to be done to alleviate the distortion.
several ellipses in ontario have shown serioUs signS of distress including
one installed last Fall in f\shfield 10wnshiP in Huron county with a large
ellipse near f\Kron, Ohio having to be replaced thiS summer because of side
cu\~ert crusning.
InformatiOn was slowlY being received from other jurisdictiOns including
OhiO and NeW '1orK.
3. lhe lates Bridge main pier had moved 1/2 inch between f\pril 30th and May 4th
, ld b ~e\d witb Mr Phil Bedell of Golder f\ssociates and
and a meeting wou e" ·
Mr. Don Husson, County Engineer, county of Middlesex on May 7th to disCUSS
t 't ".Quld be necessary to close the bridge.
v.Jnetner or nO 1 ~
(Readings on May 7th indicated that another 5/B inch movement h~d ~ccurred
between lJ\ay 4th and May 7th being a total movement of 1 incb within a weeK.)
ST. THOMAS, ONTARIO
MAY 6, 1987
PAGE 2.
Mr. Bedell felt that the problem was a very deep seated slip plane below the
level of the river and below the wood piling under the north pier. There
was also considerable artesian pressure in the hill behind the bridge and
water was flowing out the bore holes which were 30 feet above the river
water level.
It was agreed that the bridge should be closed immediatE~ly and the situation
monitored.
Warden Purcell reported that he had completed a further presentation on the
proposed Highbury-Radio Road connection to the Minister of Transportation and
Communications and it would be submitted to the Minister under the signatures of
Warden Skinner's of the County of Middlesex and himself. The presentation
detailed the requests of both Counties and gave preliminary estimates of the
money required to complete the work.
The Minister was asked to approve supplementary funding for the entire
project as soon as possible so that engineering work and land purchase could
commence in 1988 at the latest.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Chittick Construction Limited had completed crushing at the Sparta Pit and
moved out.
2. Stumps have been removed on Roads #42, #44, #40, #45 and work was continuing
on Road #2 in Dunwich Township east of the Aldborough Townline.
3. Gravel resurfacing had been completed on Road #48 between Wellington Road
and Road #30 and spotting work had been done on Road #9 in Dunwich Township,
Road #18 near Road #20 and west of Lawrence Station in Southwold Township.
Work had to be stopped on Road #48 between Highway #74 and the Dance Side
Road as dust conditions were too severe to continue. The work would resume
in the Fall.
4. Salt brine work was underway in East and West Elgin.
5. Cleanup work had been completed at the Glencolin Bridge and the McBain
Culvert on Road #29 and was underway on Road #40 south of Mount Salem and
would be completed within the week. Cleanup on Road #45 near 'Luton would
then be started.
ST. THOMAS, ONTARIO
MAY 6, 1987
PAGE 3.
6. Gravel shouldering was underway on Road #45 in the Luton area and on Road #36
south of Sparta.
7. Cleanup work would continue south of Sparta as soon as possible.
8. The Ontario Good Roads Association Road School was underway at the present
time with four employees taking courses and Fred Groch teaching Bridge and
Culvert Maintenance.
9. Pavement marking would be started shortly.
10. Repairs were being made to catch basins in West Lorne on Road #2. The
amount of curb and gutter to be replaced would be dependant on the amount of
money remaining in the budget.
11. The Ford 2 Ton Float Truck was on the road.
12. Safety inspections were being made on the dump trucks.
13. The sweeper was continuing work with West and Central Elgin being completed.
14. It would be necessary to lengthen the Hollywood Culvert on Road #42 as it
was too narrow. The headwall had deteriDrated to the point where it was
ready to falloff which would be a hazard to traffic. Precast sections 12
feet long would be added to each end.
15. Various miscellaneous bridge jobs were underway including repairs to the
Flemming Creek Bridges as well as bridge cleaning and washing.
16. A ditching programme would be started shortly.
17. The casual employee hired for signs appeared to be doing a good job. It was
hoped that he would be caught up so that he could start making,the large
intersection signs within the month.
l8. Construction on Road #22 would be started shortly.
19. The County of Middlesex was still hoping to let a painting contract for the
Wardsville Bridge. The estimated cost for this work was $7,000.
20. Wellington Road still remained closed by the Lynhurst sewer project. The
contractor's detour signs were considered inadequate and many complaints had
been received which had been passed along to the Township of Yarmouth and
their consultants had been asked to enforce the contract. It was not likely
that Wellington Road would be opened for some time as the contractor's had
considerable cleanup work to do.
ST. THOMAS, ONTARIO
MAY 6, .l987
PAGE 4.
"MOVED BY: W. A. MARTYN
SECONDED BY: R. F. PURCELL
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 14 AMOUNTING TO $90,816.65
PAYLIST NUMBER 15 AMOUNTING TO $75,470.33
PAYLIST NUMBER 16 AMOUNTING TO $67,079.19
PAYLIST NUMBER 17 AMOUNTING TO $91,949.14
PAYLIST NUMBER 18 AMOUNTING TO $66,681.26
CARRIED. II
The Engineer reported that he had negotiated with Dowler-Karn Limited for
supplying fuel for the County with diesel fuel being reduced from 40.34 cents to
37.5 cents per litre and gasoline approximately l.5 cents pE~r litre.
The report on the proposed computer system was not yet ready for presentation
to Road Commi tte.e.
The Chai rman and Engineer would meet on May l5th wi th rE~presentati ves of
Haldimand-Norfolk to discuss the assumption of the Townline between Highway #19
and County Road #38 as a joint Regional-County road.
Assumption of the Delaware-Westminster Townline Road was discussed at some
length. The payment by the St. Thomas Sanitary Collection Services Limited to
the Townships for road maintenance was approximately $17,000 yearly with increases
based on the consumer price index.
There was no objection from the Townships of Westminster, Delaware and
Southwold to the County of Elgin assuming this road and they would turn over
their portions of road payment to the County of Elgin.
The Ministry of Transportation and Communications regarded the payment by
the St. Thomas Sanitary Collection Services Limited as a contribution to the
~,
County rate rather than a receivable and thus the Ministry of Transportation and
Communications would pay regular subsidy on all construction and maintenance
work.
After discussion
ST. THOMAS, ONTARIO
MAY 6, 1987
PAGE 5.
IIMOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AMENDING COUNTY
OF ELGIN BY-LAW NO. 85-27 BY ADDING AS A SOLE COUNTY OF ELGIN RESPONSIBILITY
THE TOWNLINE ROAD BETWEEN THE TOWNSHIPS OF SOUTHWOLD-DELAWARE-WESTMINSTER
FROM THE ROAD ALLOWANCE BETWEEN CONCESSIONS II AND III, SOUTHWOLD TOWNSHIP
TO HIGHWAY #4.
CARRIED.II
The Engineer recommended that as the McBain Culvert job on Road #29 had now
been completed and as the County had no further construction obligations on the
road, it should be reverted to Southwold Township.
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AMENDING COUNTY
OF ELGIN BY-LAW NO. 85-27 BY REMOVING FROM THE COUNTY ROAD SYSTEM ROAD #29
FROM ROAD #25 TO THE BOSTWICK ROAD.
CARRIED. II
IIMOVED BY:
W. A. MARTYN
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF WALMSLEY BROS. LIMITED FOR CONTRACT 'A' HOT MIX
PAVING IN THE TOTAL AMOUNT OF $299,631.00.
CARRIED.II
IIMOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
THAT WE ACCEPT THE TENDER OF WALMSLEY BROS. LIMITED FOR CONTRACT 'B' HOT MIX
PAVING IN THE TOTAL AMOUNT OF $152,l77.65.
CARRIED.II
IIMOVED BY:
D. PEROVICH
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS AS SOON AS POSSIBLE FOR THE
PATTERSON'S BRIDGE WITH SEPARATE TENDERS BEING ASKED FOR REINFORCING STEEL
AND PRECAST MEMBERS TO BE DELIVERED TO THE CONTRACTOR AS REQUIRED.
CARRIED.II
ST. THOMAS, ONTARIO
MAY 6, 1987
PAGE 6.
The Engineer reported that the main pier on Tates BridgE~ was moving toward
the river at the rate of approximately 1/2 inch every three days. A meeting had
been scheduled for May 7th with Mr. Phil Bedell of Golder Associates who were
taking measurements at the site as well. If movement continued at the present
rate it was likely that the bridge would have to be closed as the measurements
were such that a large movement could take place and cause the bridge to collapse
at any time. (The pier moved another 1/2 in~h between May 4th p.m. and May 7th
a.m~ At a meeting between Mr. Phil B~dell, Mr. Don Husson, County Engineer,
County of Middlesex, and the Engineer it was decided to close the bridge until
the movements ceased and the stability of the pier ascertained.
The Engineer reported that the savings in the winter control budget had been
offset by a large increase in the cost of gravel resurfacing and increase in the
signing programme. The cost of both was found to have been greater on the roads
that the County had assumed than had been previously estimated. It had been
necessary to gravel Road #48 in Yarmouth Township from Road #25 to Road #30
twice due to its poor condition and its use as a detour for the Patterson's
Culvert. It would also be necessary to regravel Road #48 east of the Radio Road
to the Belmont Golf Course in the Fall due to its poor condition, although it
had been done in March.
"MOVED BY: A. K. FORD
SECONDED BY: W. A. MARTYN
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR CATIONIC EMULSION AS
REQUIRED FOR 1987.
CARRIED.II
Several items from the County Road Inspection were discussed.
IIMOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE INSTRUCTED TO PROCEED WITH SIDEWALK AND CURB AND GUTTER
WORK AT THE INTERSECTION OF THE SOUTH-WEST CORNER OF COUNTY ROAD #38 AND
HIGHWAY #19 IN STRAFFORDVILLE AS SOON AS HE OBTAINS THE NECESSARY APPROVALS
FROM THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS.
CARRIED. II
ST. THOMAS, ONiJ\RI0
MA'i 6, 1987
pJ\GE 7.
lhe Engineer was instructed to advise the ~illage of port Burwell that the
Road committee was not prepared to do any drainage worK on Chatham street this
year on a shared basis or on a complete County basis. lhe committee had no
objection to the ~illage of port Burwell obtaining an Engineer's report for a
municipal drain, on which the County would pay their share.
lhe committee also stated that they did not wish to maKe any changes in the
intersection treatment of Road #42 and Road #39 (Chatham street) at the present
time. lhe Engineer was instructed to notifY the ~illage of port Burwell of thiS
decision.
f\ formal request for sidewalKs on Road #20 had not been received from the
~illage of port stanley on Carlow Road, nor from the ~illage of Belmont with
regard to storm sewer for the ~istawood SubdiVision to be installed as part of a
development agreement between the contractor and the ~illage on Road #37.
lhe committee felt that it was desirable to enter into an agreement with the
~illage of Belmont rather than the subdivider.
\olarden purcell reported on his telephone conversation with the County solicitor.
Mr. M. J. Hennessey with regard to the request of Mr. JacK Smyth of port Burwell
to be relieved of a portion of the purchase price for the county's former GUysborough
Pit. f\fter some discUssion · . .
"MO'J EO BY:
SECONDED B'I: E. NEUKf\MM
lHf\1 lHE ENGINEER BE f\U1HORIIED 10 Hf\~E OUR Lf\\ol'lER DRf\Fl f\ LEllER FOR lHE
ROf\DS CHf\IRMf\N f\ND \olf\RDEN 10 SEND 10 MR. Jf\CK SM'I1H, f\D~ISING lHf\1 \olE Hf\~E
CONSIDERED HIS f\PPEf\L OF lHE PRE~IOUS Sf\LE IN~OL~ING lHE FORMER
GU'ISBOROUGH PROPER1'1 f\ND \olE BELIE~E lHE lRf\NSf\C1ION \olf\S PROPERL'I COMPLE1ED
f\ND IS 1'101 ABLE 10 BE RECONSIOERED,
~. ~. M~RT'iN
C~RRIEO."
,.-'~
lhe ,&\gineer presented the account of Hennessey, Bowsher and f\ssociates for
worK involved in the expropriation of property at cowan ParK and the investigation
of claims against title of the City of St. lhomas to the property. After discUssion.
SI. lHOMf\S, O~I~RIO
MP,,'i 6, 1987
pP"GE 8.
"MO\JED B'i:
SECONDED B~: D. PERO~ICH
lHf\1 lHE ENGI~EER BE ~U1HORIIED 10 PL~CE lHE f\CCOU~1 OF HE~~ESSE'I, BO\olSHER
f\ND f\SSOC 1 f\ lES 1 ~ lHE f\MOUNl OF $1,659.50 ON lHE NEY-l f\CCOI.lNl S P f\ 'I f\B L E
FOR P 1\ 'i""EN1 ·
~. ~. M~R1'iN
C1\RR 1 ED . "
CORRESPO~DENCE \ol~S ~OIEO f\S FOLLO\olS:
M J ~ \.I' M P h'itn a coPY of a letter to Mr. George Leverton, County
1. r~' olin ~lse, r'. · "
Clerk_lreasurer stating that he would advise as to the proposed dates for a
hearing on the port Burwell abandonment bY the canadian pacific Railway.
2. lhe canadian lransport commission stating that they did not feel that signalS
were warranted on the Canadian pacific crossing on Road ~~8 as sight lines
were adequate and traffic volumes were not sufficient to warrant the crossing
'l f
3. From \olalpole Island Band council requesting that the County do twO ml eS 0
surface treatment in 1987. County of Elgin price would depend on whether or
not there was work to be done in the County of Kent and in Chatham lownshiP'
(\ole would not likelY go as Kent nor Chatham 10wnshiP wished surface treatment.)
~. lhe ~illage of port Burwell regarding their Great Lakes LighthOUse conference.
5. lhe Ministry of lransportatiOn and communicatiOns with approval of the
st. lhOmas Suburban Road commissions resolutions for road assumptions and
reversions under the date of February 3rd.
6. Mr. Don BridgeS, Union Sports Club, regarding the placement of a sign on
property owned jointlY bY the County of Elgin, the 10wnshiP of '1armouth, and
the Hamlet of Union. Reeve Martyn stated that the lownshiP of ~armouth had
, 1 it did not obstruct the
no objections to the erection of slgns as ong as
vieW from across the corner.
7. From the Municipal Engineers ~ssociatiOn supporting the reQuest of the
ontario Good Roads f\ssociation to the province of ontario for extra funding
on roads and for road improvements.
B. ~arioUS municipalitieS with rezoning by-laW notices.
protection.
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london, ontariO
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COUM1~ Of ELGIM ROAO IMSPEC110M
~
~
I. LEA~E COUM1~ BUILOIMG - 9:00 A.M,
2. "lgn~aY i3 to ROad i27,
3, Road i27 to ~e~S Bridge. assumed 1987,
4. Road i20 tCarlo~ Road). slde~a\~ request by ~lllage of port Stanley,
S. Circle ~Ia Road i23 tJosepn street nlll) to Road iZI t~arren street)
to Road #20.
6. Road #20 to ringa\.
7, COffEE - 10~MS"IP Of SOU1"~OLO,
8. Road i20 to snedden and to Road il8,
9. Road il8 ~est to Road i14. assumed 1987; .8 ~llometers planned for
resurfacing In 1987 ~est of Road iZO,
\0. ROad i14. resurfacing cleanup from ROad il3 to tne ~lddlemlSS Bridge
remaining from \986.
II, MiddlemiSS Brldge; location engineering. etc,. 19B7,
IZ. Road i9 from Road il4 to Road is.
13. Road is from Road i9 to Road iZ. assumed 1987,
14, Road iZ. resurfacing need from Road #5 to ~est Lorne,
IS. Road iZ In ~est Lorne; curb and gutter repairs and eaten basin
repairs.
\ 6. Road #2 to Rodney.
17. Road #4 from ROdney ~est; scneduled for reconstructiOn,
18, ~ia ~ent roadS to Road i7. 1o~nline bet~een AldborOUgn and Orford
1o'dnSoiPs.
19, Latner "III Cul~ert; engineering 19B7. construction 1988 bY tne
county of \\.ent.
ZO. Road i6 to Road i3 return to Rodney.
Z\. LUMC" _ BRIC~"OUSE RES1AURAM1. ROOME~.
2Z, Road iZ. oun~icn 10~nsnlP constructiOn scneduled for a portion of
road in 1987.
Z3. Road i8. outton; reconstrUctiOn scneduled by county council for
sometime in toe future.
Z4. Road #13; complete resurfacing to curb and gutter In outton. from
1986 ~or~ and cleanuP of 1986 ~or~,
2S. Road *14 to Road il6,
I
I
26. Road #16 to Road #45.
27. Road #45 (Smoke Road) to Highway #3, assumed 1987.
28. Highway #3 to Road #19.
29. Road #19 to Road #18, assumed 1987.
30. Townline Road from Road #18 to Road #48, under consideration for
assumption.
31. Note Lings Bridge east of Highway #4; perhaps this could be rebuilt
using Townline bridge funds before the County assumes the road.
32. Road #48 to Wellington Road.
33. Road #48 to Road #30, Radio-Hubrey Road note proposed relocation in
Concession XIII, Yarmouth Township.
34. Via Glanworth-Belmont Road to Road #34 in Belmont.
35. Road #37 in Belmont, subdivision development, need for an agreement
between the Contractor and/or the Village ~f Belmont with regard to
storm sewers on County Road #37.
36. Highway #74 to Road #36.
37. RETURN VIA ROAD #56 (ELM STREET) AND ROAD #57 (SOUTHDALE ROAD) TO
COUNTY BUILDING.
t;.Q.UNH..Q!' EL~^D C~nEE
SECOND REPORT
-~
APRIL SESSION
1987
TO THE W^RDEN ^ND MEMBERS Of THE COUNTY Of ELGIN COUNCIL
YOUR RO^D COMMITTEE REPORTS ^S fOLLOWS:
I, On ^pril 2nd the centre span of the three span super span culvert
at patterson's, on County Road #30 in concession Xl. Yarmouth
Township suddenlY collapsed, The culverts were erected in 1971,
^lthOU9h our workmen at the time were engaged in removing a portion
of the concrete headwall we have ascertained that the work they
were doing and our presence was probablY a mere coincidence,
The culvert collapsed so quicklY that the workmen were left hanging
on their safety belts from the county's 3 cable guide rail. fortunatelY
no one was injured, The workmen were able to climb out of the
cavity and stop oncoming traffiC (fortunatelY no one fell in),
The cavity was the full width of the road and approximatelY 40 feet
wide.
Discussions with the Ministry of Transportation and communications
and others indicated that this is the first horizontal ellipse
super span that haS been in use for any length of time that haS
failed in ontario.
We noW believe that the design was flawed inasmuch as it appears
that the gauge of the material was too light, without reinforcement and
~ere was insufficie~ cover over the culvert to all~ live loads
from'traffiC to be adequatelY distributed over a big enough area of
the top of the culvert.
It appears that the top of the centre arch failed and as a result
the culvert failed at mid-span and collapsed inwardS,
The skewed slope bevelled ends also contributed to the failure.
several sources in the united States were contacted and little
additional information is SO far available from them,
The Municipal Structural Branch of the Ministry of Transportation
and communications has recommended that the two existing culverts
be scrapped due to the high cost and the difficulty of Squaring the
ends off and reinforcing them and recommend replacement with a
bridge.
,.
p ~(-\E 2.
COU"i~ Of ccGl" RO~O CO~liicc
5cCO"0 RcPORi - ~PRlc Sc5S10" 1987
~our Road committee nas accepted tne ~inistry's advice and nas
appointed ~r. "orm ~arner of tne firm of C, C, par~er consultants
cimited to provide for engineering services on a time basis ~itn
tne county providing as mucn engineering assistance as possible.
~r. ~arner is no~ in tne process of preliminary design ~or~.
It is not ~no~n no~ long tne road ~ill be closed.
ine ~inistry of iransportatiOn and communicatIOns nave SUggested
for prelIminary estimation purposes tnat tne sum of $750,000 for
tne replacement of tne brIdge snould be used (tniS is based on
5,000 Square feet of dec~ area at $150,00 per Square foot),
It IS e~pected tnat tne $50,000 previouslY budgeted for repaIrs
~ill be required to remove tne old structure,
~t RtCO~~tNU:
~e recommend tnat county council pass a resolution requesting tne
~inistrY of iransportatlOn and communicatiOns to transfer tne
supplementarY allocation in tne amount of $110,000 from engineering,
land purcnase and constructiOn in concession ~lll, ~armoutn io~nsniP
to tne constructiOn of patterson's BrIdge.
~e recommend tnat county Council pass a resolution requesting a
supplementary allocatIon froro tne ~inisty of iransportatiOn and
communIcatIOns in tne amount of $396,000 for construction at tne
patterson's BrIdge on County Road *30, concession ~l, ~armoutn
\ .
2.
3.
10~nsniP.
It ~Ill be necessary to transfer appro~lmatelY $244,000 from otner
road and brIdge projects to provide funds to complete tne project,
~e recommend tnat a resolutIon be passed requesting tnat tne ontarIO
provincial Government increase tne avaIlable funds for constructIOn
and maIntenance on municipal roads in ontariO and tnat tnis resolution
be fo~arded to tne ~nourable Robert f. "i~on, provincial ireasurer,
tne ~nourable DavId peterson, ontario provincial premier,
~r, Ron ~c"ell, ~,p,p, and ~r, James ~cGolgan, ~,p,p,
ine ontariO Good Roads ~ssoclatiOn haS requested tne passIng of
tnls resolutIon, iney belIeve tnat tne present snortfall in munIcipal
fundIng bY tne provInce of ontarIO cannot be tolerated for any
'.
------..,~------_.._.....
COO"1~ Of clGI" RO~O C~111cc
ScCO"O Rc~OR1 - ~~RIl ScSSIO" 1981
-----
pf\Gt. '3.
further period of time as both the ontario Good Roads ~ssociatiOn
and numerioUS ~rovincial "eedS studies have sho~n that ontario
roads and streets are decaying at an Increased rate and ~ithout
additiOnal funding thiS decaY ~ill onlY accelerate,
\
~
~ll Of ~"IC" IS RtS~tC1FOll~ S08~111tO
C\-\f\1R""f\~
COUNTY OF ELGIN ROAD INSPECTION
EAST ELGIN
WEDNESDAY, APRIL 22, 1987
;J
/
1. LEAVE COUNTY BUILDING - 9:00 A.M.
2. In passing note Kains Bridge at the St. Thomas Sewage Treatment
Plant, now a Townline Bridge.
3. St. George Street sanitary sewer installations, Yarmouth Township.
4. Road #25 (We 11 i ngton Road) cu 1 vert rep 1 acement 1986, north and south
of Road #29.
5. Road #29, McBain Drain culvert; replacement 1986, cleanup 198:7.
6. Road #29 to Wellington Road, Lindsay Culvert to be replaced in order
to revert Road #29 to Yarmouth Township.
7. Road #30, Patterson's Culvert.
8. COFFEE - TOWNSHIP OF YARMOUTH.
,,9. Road #56 (Elm Street) from Centennial Avenue (Road #28) to
Road #36, assumed in 1987.
10. Pleasant Valley Gravel Pit, Chittick Construction Limited has completed
crushing for the season.
11. Sparta Gravel Pit, Chittick Construction Limited crushing gravel
pile (82i per ton).
12. Road #36 south of Sparta and Road #24 ea'st of Road #36, shouldering
and cleanup remaining in 1987.
13. Road #24 east of Road #22 (Fairview Avenue).
14. Road #22, construction from Morley Brown's to Concessions IV and V.
15. Southdale Road (Road #57), assumed in 1987.
16. Wellington Road to Road #48.
17. Road #48 to Highway #73, gravelled from Road #25 to the Belmont Golf
and Country Club and spot gravelled from Highway #73 easterly.
18. LUNCH - CLARKE'S RESTAURANT, AYLMER.
19. Beech and Elm Streets, further surveys and designation of route in
north-east quadrant of Aylmer.
20. Road #32 (Police College Road) and Township roads to Glencolin
Bridge.
21. Road #40 to Springfield.
22. Road #52 to Southwest Oxford Townline, assumed in 1987 along with
Townline to Road #46.
\.
\
- ;~ -
23. Road #44, resurfacing from Road #46 to Highway #3, 1987.
24. Road #46 from Highway #3 to Road #38, assumed 1987.
25. Road #38 to Haldimand-Norfolk Townline.
26. Road #55, assumed from Road #38 to Road #45 in 1987.
27. Continue on Road #55 to Road #42.
28. Road J42 to Port Burwell; high shoulders, stumps being placed in
washouts.
29. Road #42, Port Burwell; island at Road #42 and Road #39.
30. .Road #39 (Chatham Street) drainage.
31. Road #42, resurfacing need from Port Burwell limits to Road #40.
32. Road #40, complete shouldering between Road #42 and Mount Salem,.
33. Road #45 to Road #43.
34. Road #43, Calton north to Cooks and Philmore Bridges; 1 mile nOl'th
and 1 mile south of Calton scheduled for reconstruction.
35. Road #38 to Highway #3 to Road #40.
36~' Road #40 to Road #45.
37. Road #45 between Road #40 and Highway #73, construction to be completed
in 1987.
38. RETURN VIA ROAD #45 TO COUNTY BUILDING.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
APRIL SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. The following roads have been gravel resurfaced to date in 1987:
(a) Road #18 - From Road #14 Southwold-Dunwich Townline to
Lawerence Station.
(b) Road #18 - Between Road #20 and McBrides.
(c) Road #19.
(d) Road #20 - North of Road #18 to the Middlesex County Line.
(e) Road #48 - Yarmouth Township from Wellington Road easterly
to the surface treatment at the Belmont Golf and
Count ry Club.:
(f) Road #56 - (Elm Street) From Centennial Avenue to Road #36.
(g) Road #28 - Approximately.8 kilometers from Southdale Road
northerly.
Some work had been done on Road #48 in South Dorchester Township
and on Road #35, the Townline between Yarmouth and Malahide south of
Road #52.
2. C. R. Chittick Construction of Ilderton is crushing gravel at the
County's Pleasant Valley Pit and will also crush a pile at the
County's Sparta Pit before the 1st of May.
3. The County Road Committee will inspect County roads in East and
West Elgin on April 22nd and April 23rd.
4. The Region of Haldimand-Norfolk has passed a road assumption by-law
for the Norfolk-Bayham Townline between County Road #45 and County
Road #38.
They expect Ministry of Transportation and Communications approval
for their by-law within the month and at the same time we expect
the Ministry of Transportation and Communications approval of the
County of Elgin by-law passed last Fall for the same road.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
SI. lHO~f\S, ONlf\RIO
~PRIL 15, 1987
P ~GE 1.
lHE COUN1~ OF ELGIM ROf\D COMMIllEE met at the Municipal Building at
9:00 a.m., \olednesday, f\pril 15, 1987. f\ll members were present. f\lso present
was Mr. FranK ClarKe and Mr. JacK \olise of the Ministry of lransportatiOn and
communications and the Engineer.
lhe Engineer presented the attached report with regard to the patterson's
Culvert and answered members questions.
Mr. Norm \olarner of C. C. ParKer consultants had made a preliminary
drawing and will meet with Mr. Ken Kleinsteiber of the Ministry of lransportatiOn
and communicatiOns in Guelph at 8:30 a.m., f\pril 15,
f\fter considerable disCUssion with regard to the replacement of the
patterson's Culvert
"MO'JED B'f:
SECOMDED B'I: R. F. PURCELL
lHf\1 \olE f\CCEPl lHE f\D~ICE OF MR. KEN KLEIMS1EIBER OF lHE ~INIS1R'I OF
1 Rf\NSPORl1\ 11 01'1 f\ND COMMUM 1 Cf\ 11 ONS, MUN 1 C lP f\L SIRUC1URf\L BRf\MCH lHf\ 1
\olE RE~LI\CE lHE CUL~ER1S OM COUM1'1 ROf\D #30 \olI1H f\ BRIDGE.
C~RRIED."
~. K. FORD
"~O'.JED B'i:
SECONDED B'I: E. NEUKf\MM
lHf\1 \olE f\PPOINl MR. MORM \olf\RNER OF C. C. pf\RKER CONSUL11\N1S LIMI1ED
10 f\Cl f\S COMSUL11\Ml FOR lHE pf\IIERSON'S BRIDGE ON f\ lI~E 1\1'10 EXPENSE
Bf\SIS \olI1H lHE COUN1'1 PRO~IDING ENGINEERING f\SSISlf\MCE \olHERE~ER
POSSIBLE.
~. 1\.. M~R1'iN
C1\.RRIED."
"MO'JED B'i:
SECOMDED B'I: E. MEUKf\M~
. lHf\1 lHE ENGINEER BE IMS1RUC1ED 10 REMO~E lHE OLD PI\IIERSOM'S CUL~ERl
f\S SOON f\S POSSIBLE.
V!. 1\.. ~~R1'fN
C~RRIED."
ST. THOMAS, ONTARIO
APRIL l5, 1987
PAGE 2.
"MOVED BY: R. F. PURCELL
SECONDED BY: A. K. FORD
THAT WE ASSIST THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS IN
DETERMINING THE CAUSE OF THE FAILURE OF THE PATTERSON'S CULVERT AND
PROVIDE ALL INFORMATION POSSIBLE TO GOVERNMENT AGENCIES AND MUNICIPALITIES
INCLUDING THE NATIONAL ASSOCIATION OF COUNTY ENGINEERS'.
CARRIED.II
The Committee members were concerned about other culverts that might be in a
similar condition. The Engineer stated that he had already instituted a programme
of inspection. Mr. Kleinsteiber would come down as soon as possible to also
inspect some culverts. Written guidelines would be drawn up.
The Engineer presented the attached calculations for a supplementary
by-law noting that a request should be made to transfer the present supplementary
by-law on Concession XIII, Radio Road to Patterson1s. If the County was lucky
there would be approximately $16,000 of County money from non-subsidizable
accounts not expended to date to back up a supplementary request of $l76,000.
It is not known the amount the Ministry of Transportation and Communications
might approve. The Engineer suggested that an additional request for $220,000
be applied for which would require $20,000 in County funds.
The Warden stated that he was confident that $20,000 would be available
in the County budget due to underspending on various items and thus the County
would not end the year in a deficit position. The total supplementary request
would then be in the amount of $396,000 requiring a County allocation of $36,000.
If all supplementary requests were met, including the transfer, the
shortfall would be approximately $244,000 which would have to be transferred
from other work.
~,
After considerable discussion the Committee felt that the asphalt
resurfacing on Road #42 between Port Burwell and Road #40 should be left until
last to see how much money was available.
ST. THOMAS, ONTARIO
APRIL l5, 1987
PAGE 3.
The Committee also felt that they should start work in Port Burwell
and proceed westerly. The Engineer felt that if this was the case then it was
likely that the work could be completed within approximately a mile of Road #43
being the Malahide-Bayham Townline.
"MOVED BY:
A. K. FORD
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO COUNTY COUNCIL THAT WE REQUEST THE MINISTRY OF
TRANSPORTATION AND COMMUNICATIONS TO CHANG~ THE PROGRAMME OF EXPENDITURE
ATTACHED TO THE COUNTY'S SUPPLEMENTARY REQUEST FOR ALLOCATION OF
FUNDS DATED JANUARY 2l, 1987 IN THE AMOUNT OF $110,000 TO THE REPLACEMENT
OF THE PATTERSON'S BRIDGE ON COUNTY ROAD #30 (RADIO ROAD) CONCESSION XI,
TOWNSHIP OF YARMOUTH FROM ENGINEERING, LAND PURCHASE AND CONSTRUCTION
ON COUNTY ROAD #30, CONCESSION XIII, TOWNSHIP OF YARMOUTH.
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO
THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS FOR A SUPPLEMENTARY
EXPENDITURE IN THE AMOUNT OF $396,000 FOR THE REPLACEMENT OF THE
COLLAPSED SUPER SPAN CULVERT, PATTERSON'S BRIDGE WITH A NEW BRIDGE ON
COUNTY ROAD #30 (RADIO ROAD) CONCESSION XI, TOWNSHIP OF YARMOUTH.
CARRIED."
It was suggested that tenders for asphalt paving be called as soon as
possible so that they would be available for the May 6th meeting.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR HOT MIX ASPHALT
PAVING AS FOLLOWS:
CONTINUED . . . .
ST. THOMAS, ONTARIO
APRIL l5, 1987
PAGE 4.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
CONT I NUED . .
CONTRACT 'A'
1. TOP COAT OF ASPHALT TO COMPLETE WORK ON ROAD #45 FROM ROAD #40 TO
HIGHWAY #73.
2. BASE AND TOP COAT ASPHALT RESURFACING ON ROAD #44 FROM ROAD #46
TO HIGHWAY #3.
3. BASE COAT OF ASPHALT ON NEW CONSTRUCTION ON ROAD #22, APPROXIMATELY
400 FEET NORTH OF THE ROAD ALLOWANCE BETWEEN CONCESSIONS IV AND V,
SOUTHERLY APPROXIMATELY 4,000 FEET.
4. ASPHALT PATCHING ON ROADS #42, #45 AND #28.
5. ASPHALT RESURFACING ON ROAD #42, BASE AND TOP STARTING AT PORT
BURWELL PROCEEDING WESTWARD WITH THE UNDERSTANDING THAT IF AND
WHEN FUNDING BECOMES AVAILABLE, WORK WILL BE CONTINUED WESTWARD.
CONTRACT 'B'
1. ROAD #l3 BASE AND TOP COAT TO COMPLETE WORK ON ROAD #l3 TO THE
CURB AND GUTTER IN THE VILLAGE OF DUTTON FROM 1986 WORK.
2. ROAD #8 SURFACE TREATMENT TO THE ENTRANCE OF PEARCE PARK.
3. ROAD #18 FROM ROAD #20 INTERSECTION WESTERLY APPROXIMATELY .8
I
KILOMETERS.
4. ASPHALT PATCHING ON ROAD #8 AND ROAD #16.
5. WORK FOR THE VILLAGE OF DUTTON.
CONTRACT IC'
1. BASE COAT ON ROAD #2, NEW CONSTRUCTION.
CONTRACTS 'A' AND 'B' TO BE CALLED IMMEDIATELY AND TO CLOSE ON MAY 6TH.
CONTRACT 'C' TO BE CALLED WHEN A DATE IS DETERMINED FOR THE COMPLETION
OF GRANULAR BASE COAT.
CARRIED."
ST. THOMAS, ONTARIO
APRIL l5, 1987
PAGE 5.
Correspondence was noted from the Ontario Good Roads Association in
which they asked that a resolution be passed requesting the Honourable
Robert Nixon, Provincial Treasurer to allocate additional funds for road and
bridge construction due to the decaying condition of the Ontario road system.
"MOVED BY:
R. F. PURCELL
SECONDED BY: D. PEROVICH
WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED REQUESTING
THAT THE PROVINCE OF ONTARIO INCREASE FUNDING FOR THE CONSTRUCTION OF
ROADS AND BRIDGES IN THE PROVINCE OF ONTARIO AND THAT THIS RESOLUTION
BE FORWARDED TO THE HONOURABLE ROBERT NIXON, PROVINCIAL TREASURER AND
THE HONOURABLE DAVID PETERSON, PREMIER OF ONTARIO AND A COpy TO
MR. RONALD K. MCNEIL, M.P.P. AND MR. JAMES MCGUIGAN, M.P.P. AND THE
ONTARIO GOOD ROADS ASSOCIATION.
CARRIED."
IIMOVED BY:
R. F. PURCELL
SECONDED BY: A. K.FORD
THAT THE MEETING ADJOURN TO WEDNESDAY, APRIL 22, 1987 AT 9:00 A.M.
CARRIED. II
d4
~~. if~~~
,/ CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
RE: PATTERSON'S CULVERT UPDATE
APRIL 13, 1987
TO lHE CHAIRMAN AND MEMBERS OF lHE COUNTY OF ELGIN ROf\D COMMITTEE:
At a meeting on April 8th attended by Max Stewart, Frank Clarke and
Ken Kleinsteiber of the Ministry of lransportation and Communications,
Fred Groch and myself, we discussed the feasibility of repairs to the
Patterson's culvert or replacement of the culverts by a bridge.
lhe Ministry of lransportation and communications recommended that
a bridge be constructed with a tentative estimate of 5,000 square foot
deck at $150.00 per square foot or $750,000 total.
lhe estimated cost to remove the 3 old pipes, etc., including the
work to date is approximately $50,000 which is the amount of the
St. Thomas Suburban Road Commission Budget.
lhe estimated cost to repair the old culverts is in excess of
$400,000. lhe cost of trying to match new material to old skewed bevelled
ends is unknown and/or whether the pipe in the bottom of the centre
culvert would be of any use as it may be sprung beyond usefulness. Also
both remaining culverts must be reinforced and stabilized on the inside
before any work is attempted.
It is also not Known if the reinforcing ribs could be fabricated to
meet the present curvature of the two culverts as they would undoubtedly
now have a different curvature than when they were originally installed.
lhere was no answer to the Question as to whether the rei~orcing
ribs over the top would have to extend past the thrust beams or just to
them. If the reinforcing should be, and it appeared that it shpuld be.
< ,
- 2 -
extended to at least mid point of the structure then the thrust beams
would have to be r~oved. It was not known how much reinforcing material
(from Armco) would cost and a tentative estimate of $100,000 (which
might be low) was used.
All parties agreed that the best thing to do was to build a bridge
as soon as possible.
-
Mr. Ken Kleinsteiber of the Ministry of Transportation and Communications
-
suggested that it might take to the end of the year to complete the
bridge as there were problems at the present time of obtaining competitive
bids with the lack of availability of contractors and having only one
supplier of precast concrete beams. Structural steel was in short
supply at the present time due to projects such as the Toronto Dome
Stadium.
Mr. Kleinsteiber suggested that immediate work be undertaKen by a
competent consultant and Mr. Norm Warner of C. C. ParKer Consultants.
who had done previouS work for the County of Elgin on structures. was
suggested. His work was very acceptable to the Ministry of Transportation
and Communications.
lhe Chairman and Engineer agreed that Mr. Warner would be approached
to worK on a time and material basis and be requested to proceed as
rapidlY as ,possible to design a structure for Ministry of Transportation
and Communications approval.
Mr. Warner agreed to accept the job and examined the site on
lhursday and met at the site on Friday with County Officials with the
County agreeing to supply the necessary site surveying and drafting ~rk
and Mr. \olarner agreeing to work on a time and material basis.
_____L....,~....J .1 ~ 'l b ,. \1 l~.U~ ".~
- 3 -
Mr. Warnep has now completed some preliminary sketches and will
meet Mr. Kleinsteiber for his tentative appreval at 8:30 a.m., Wednesday,
April 15, 1987.
The following points must be decided today:
1. Financing, there is a need for $750,000.
2. An application should be made to the Ministry of Transportation
and Communications to transfer the $110,000 supplementary
allocation already requested to this project.
3. An application must be made for additional funding based on the
amount that the County can afford and what we might logically
expect from the Ministry of Transportation and Communications.
4. The transfer of money from other projects is required and this
must be decided as soon as possible. It is desirable that this
be done today or next week at the latest.
5. Put out a contract for asphalt paving to be acceptE~d at our
Road Committee meeting of May 6th.
Any delays in this will require additional Road Committee
meetings at a later date and undoubtedly increased asphalt
prices.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
~~/ IZ .
;::.; lM~-v'~_
R.G. MOORE/9fUNrY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
BUDGET CALCULATIONS FOR
SUPPLEMENTARY BY-LAW FOR PATTERSONS - ROAD #30
Budget Cost Estimated
Available - Present Budget $50$000 which will likely be all used
removi"ng old structure.
(a) Request Transfer of Supplementary from Radio Road
Construction in Concession XIII to Pattersons.
(b) Apply for Supplementary Funding - County Savings
in Non-Subsidizable Budget will Support a
Supplementary Request of
(c) $20tOOO County Funding from other Sources will
Support a Supplementary Request of
TOTAL
$750,OOQ
$110,000
176,000
220,000
$506..000
Additional Funds Required if All Funding Approved -Approximately $244,000
This must be transferred from other work.
-, In the beginning until Ministry of Transportation and Communications
approvals (if any) are received $750,000 must be transferred (which can be
returned as Ministry of Transportation and Communications appr9ves
supplementary expenditures).
~
/~
COUNTY OF ELGIN ROAD DEPARTMENT
BUDGET CALCULATIONS FOR
SUPPLEMENTARY BY-LAW FOR PATTERSONS - ROAD #30
COUNTY FUNDS AVAILABLE:
APRIL 7, 1987
(A) Tates Bridge - Supplementary By-Law Request was $10,000
Ministry of Transportation and Communications approved $9,000
Cost to County of Elgin at $10,000 was $2,000
Cost to County of Elgin at $9,000 is 1,800
SAVINGS
(B) From Non Subsidizable Budget ($50,000 Total)
Liability Insurance Estimated $9,400
Actual 4,600
SAVINGS
. (C) Sick Leave Payouts Estimate $21,000
Actua~ 17,886
SAVINGS
(D) Hospitality Suites $1,200
Actual 0
SAVINGS
(E) Road Committee Inspections Budget $600
Actual 0
SAVINGS
(F) Overexpenditure to Earn Maximum Subsidy Budget $10,000
Reduced to 5,000
SAVINGS
(G) Urban Rebates on Non Subsidized Expeditures Budget $2,700
Reduced to 1,900
SAVINGS
200.00
4,800.00
3,114.00
1 , ~?OO. 00
600.00
5,000.00
800.00
TOTAL SAVINGS $15.714.00
Say $16,000
$16,000 will Support a Supplementary Request of $176,000
(ie., $160,000 Subsidy and $16,000 County)
'..
LISTING OF PROJECTS
CONSTRUCTION AND RESURFACING WHICH ARE NOT CLEANUP WORK
(IE., STARTED LAST YEAR AND WHICH MUST BE COMPLETED THIS YEAR)
(A) CONSTRUCTION:
Catchbasin and Curb and Gutter Repairs, Road #2
West Lorne.
Road #22 - Fairview Avenue (Funds not spent to date).
Road #2 -_Dunwich Township (Funds not spent to date).
(B) ASPHALT RESURFACING:
(Of the total allocation, $100,000 have been committed
to fixed costs and $300,000 is estimated to complete ~~ork
ie., Roads #40, #24, #36, #14 and to complete Road #13
into Dutton.)
Road #8 - Pearce Park
Road #44 - From Road #46 to Highway #3
Road #18 - From Road #20 McBrides Westerly
Road #42 - Parts between Road #40 and Port Burwell
limits as funds permit.
$12,000
.$280,000
$215,000
$85,000
$100,000
$70,000
$1,100,000
COUN1'1 RMD #42 ESllMf\IES
- -- --
PA~lNG ONL'I, SHOULO~VER1S, E~., O~ER AND ABOV~
APRIL 14, 1987
ROAO #40 10 SIALTER GULL'I
S1AL1ER GULL'I 10 ROAO #43
ROAD #43 10 PORI BURWELL
fUNDS I\VI\ILABLE:
- --
ORIGINALL'I WITHOUT Pf\ITERSON'S
PERMI\NEN1 1RI\NSfER
SUBTOTAL
SUPPLE~ENTAR'I REQUES1S
I\VI\ILI\BLE fOR WORK
$140,000
166,000
300,000
- ---
~06 ,000
--- =- . -===
$1,100,000
244,000
$ 856,000
506,000
-- -
L 359, oQ,Q.
....... ------ - ..
ROBERT G. MOORE. B, Sc.. P. ENG,
Enuinem and Road SupenntendHl1t
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-5880
Ap r i 1 5, 1987
Chairman and Members of the County of Elgin Road Committee:
The Patterson's Culvert was erected in 1971 over the Kettle Creek
and consisted of triple culverts each one a 32 foot span and 22 1/2 foot
rise. They had approximately 3 '1/2 feet of cover over them.
The culverts were horizontal ellipses with concrete thrust beams or
ears at the 10:00 o'clock and 2:00 o'clock positions. The culverts were
on a 300 skew to a right angle from the road centreline and the ends
were slope bevelled (thus the ends are not full rings though all portions
of the pipe) under the travelled portion of the road they were full
rings.
The design was a patented design by Armr;o Canada and it was their
responsibility to obtain Ministry of Transportation and Communications
approval of the design, which they did. Armco supplied materials,
supervised the erection and the granular backfill of the structures. The
end walls were sloped I 1/2 to 1 rather than the usual 2 to 1. Although
the placement of concrete on the end sloped walls was a l:ittle more
difficult no other problems have been experienced with the end slop~s
since they were erected.
The end walls were not designed as part of the structure to support
the culverts and are not needed to stablilize it but only to keep the
granular backfill from washing out during floods.
As the culverts are ellipses and on a 300 skew and slope bevelled
the culverts give an appearance of a very strange shape when one looks
through them.
No particular difficulties or unusual circumstances ~~ere encountered
during erection. The compaction of granular material seemed to be Quite
satisfactory and met the Armco Supervisor's approval.
In 1976 the inlet end (east) of the south culvert had the cutoff
ring plates pulled away from the concrete Slope wall. The granular in
the area was removed and several reinforcement plates were Rlaced over.
the cutoff plates and no further problems have appeared.
, .
- 2 -
Apprqximately a year ago we found that several of the ring cutoff
sheets at the inlets of the centre and 'the north culvert \~ere pulling
away from the concrete end slopes. These sheets were at about the 2:00
o'clock position when viewed from the upstream side of the culvert.
Armco officials were consulted and they suggested that the culverts be
checked for any deflections or deformations that might be beyond tolerable
standards. The culverts were measured last Summer and Armco officials
felt that the culvert shapes were as designed. It Was suggested that
reinforcing plates be placed on the cutoff ring ends similar to the
south culvert. These plates were ordered and received on October 23.
1986.
Bell Canada was asked to move their telephone line which was buried
along the east side of the road. Because of the wet Fall and Bell
Canada's failure to move the cable the work was postponed until 1987.
In the past tW9 weeks as time permitted the concrete end slope of the
-north culvert was parti~lly removed and work started on the slope end
wall on the centre culvert.
At 3:00 p.m. on Thursday. April 2 without any warninlg the centre
culvert collapsed. There was no cracking sound and our workmen at the
site stated the whole culvert seemed to collapse at the same time. The
three workmen had on safety belt~ attached to the steel guide rail cable
and the culvert collapsed so suddenly that the men were suspended on the
safety ropes attached to the guide rail which was fortunately left
hanging above the hole.
The Foreman, Jack Hoffman was able to grab one of the other men and
all men were able to drop the 5 or 6 feet into the soft gravel' and
. cl imbed out of the hole.
The hole was the full width of the road and approximately 40 feet
wide. Jack Hoffman called for help to block traffic, fortunately no
vehicles were close to falling in, although a van had passed by a couple
of minutes previously.
We, are quite satisfied that the work underway did not ijffect the
culvert failure and the fact that our men were there when tne culvert
collapsed was a mere coincidence. No heavy loads had used the road in
the past couple of days although we had trucked approximately 7,000 tons
of gravel to Road #48 ov~r the road ending approximately 10 days previously.
The Construction Safety Officier of the Ministry of Labour was
called qnd investigated on April 3, 1987. He was quite sat(sfied with
the safety effort~ of the County and commended us (R. G. MOQre and Fred
Groch) in our foresight in having safety belts on the site And in use
(probably the only good comment about the whole affair).
A decision was made on Thursday night (April 2) to unload the
granula~ backfill from the outside of the north and the sou~h culverts
and to unload the top as side forces on the culverts might move both the
north and south culverts toward the centre where there was now a hole.
.
- 3 -
Most of the granular material had been removed by Saturday (April 4) at
4:00 p.m. We will try to remove more of the granular material on Monday
(April 6) and if necessary on Tuesday (April 7).
On April 4th Mr. Jens Madsen, Chief Engineer from Armco Canada of
Guelph, Mr. Kenneth Kleinsteiber, Chief Municipal Approvals Engineer of
the Ministry of Transportation and Communications, Frank Clarke of the
Ministry of Transportation and Communications and Mr. Max Stewart,
County Road Chairman all visited the site.
Mr. Madsen felt that the culvert had failed when th(~ top arc of the
culvert buckled and went out of shape. He felt that it started at one
end of the culvert but moved so rapidly along the culvert it appeared
that the failure occurred simultaneously. Until the failure occurred
there would be little if any sign of distortion ,or cracking. (Note: The
fail~re of pipe arch culverts is a completely different thing in that
, the pipe archcu 1 verts; the fa i 1 ure occurs when the corn(~r pI ates crack
and u 1 t imate ly break.) In the case of the Patterson I; S Cu 1 vert the top
arc buckled inwards and pulled the sides down and bending it or breaking
about the mid span poiht. '
. Mr. Madse-n felt that the bending of the non full ring plates at the
end of the pipes might have been a starting point but Armco had told us
previously that there was no extreme urgenci to reinforce these as these
non full ring plates were not carrying much if any of the highway load
and only about a foot of cover and were not under the travelled portion
of the road.
We now find that since 1971 Armco has revised their design and will
. not allow any more skew bevelled ends and the amount of cover over a
culvert has been on a ratio of I to 5 or 6 to ,the diameter of the culvert.
Patterson1s Culvert had cover of 3 1/2 feet over a 32 foot span or a
ratio of approximately 1 to 9.
In most cases such as the culvert we built for Dunwich Township
reinforcing ribs were placed over the top of the arch. I~r. Madsen and
Mr. Kleinsteiber felt that the vehicle loads on the road instead of
being distributor through the granular on each side of the culvert gave
a point loadtng on the top arc of the culvert. It thus appears that the
culvert may have failed through fatigue.
Whether or not the other 2 culverts can be reinforced~and saved is
not presently known.
It is hoped that the four bottom plates in the centre.culvert can
be sal v~aged. If the cui verts cannot be restored economically and safely
the alternative is a bridge. At the present time both alternatives are
being d6nsidered and costs worked out.
Arrangements will be made on Wednesday, April 15, 1987 for a Road
Committee meeting following County Council, if at all possible, when
more information should be available.
"
- 4 -
The Ministry of Transportation and Communications has been asked to
transfer the request for supplementary funds from Concession XII, Township
of Yarmouth on County Road #30 to the Patterson's Culvert ($110,000). No
real estimate is available but a bridge is probably worth over 1/2 a
million dollars.
Undoubtedly the Ministry of Transportation and Communications wil,l
address this new type of fatigue. There has not been a failure like it
in Ontario previously. We will also have to find out if there have been
any similar problems in the United States and the results before we can
ascertain whether the two culverts are worth salvaging or not.
Mr. Stewart has been consulted some four times since Thursday
(April 2) and .is being kept up to date and will meet with Ministry of
Transportation and Communications Officials this week to discuss both
repairs or replacement with a bridge and reallocation of the funds.
Your~ truly,
RGM:kab
R. G. MOORE, B. Sc., P. Eng.
ENGINEER AND ROAD SUPERINTENDENT
SI. 1\'101<\I\S, Otll f\RIO
I\?RI\.. 1,1987
?I\GE 1.
lHE COUtll'1 OF ELGIN ROf\D COMMlllEE met at the Municipal ~uilding at
. '1 1 1987 f\ll members except Reeve pearson were
9:30 a.m., \olednesday, ~ri' · '
t Mr Fran~ Clar~e of the MinistrY of lransportatiOn
present. 1\1SO presen was ·
and communicatiOns and tne Engineer.
"MO'JED B'{:
SECONDED ~'1: E. NEUKf\MM
lHf\1 I\'1E 1<\INU1ES OF I\'1E MEE1ING OF Mf\RCH 4, 1987 BE f\PPRO~ED.
C~RR 1 ED. "
1\. K.rORD
, 'th tn \olarden and Chairman of
\olarden purcell reported on a meeting Wi e
the Road committee of the County of Middlesex, MaX stewart, the Engineer and
d S b n Road commission.
C 11' Chairman of the Lon on uru a..
himself and Don 0 ins, ,
C ty of Middlesex Road committee would again
He reported that the oun ' .
, ' ed for HubreY Road and would ascertain the minimum
disCUSS total funding requir
funding allocation that tney felt that the county of Middlesex needed from ~he
, 5 r period to rebUild
Ministry of lransportatiOn and communciatiOns over a yea
tne road.
.' d b m de bY the county of
d t~at once a deciSion ha een a
lt \'olaS agree II
, 'between the tWO CountieS to draW
Middlesex there would be a meeting again ' '
, 'th the Minister of lransportatiOn and communicatiOns
uP a brief before the meeting Wi
and hOpefUllY with Mr. Robert tliXOn, provincial lreasurer. ' .
, roceed ~ith further engineering
lhe committee instructed the Engineer to p
. . f the lin~ as thiS would be necessary to confirm the
on the Elgin portiOn 0 ..
total cost of the project.
, f the st lhomas Suburban Road commission
Mr. f\lbert I\Uc~land, Chairman 0 ·
. t h!l.th the lransportatiOn committee of the City of st,
and the Engineer me n \I
" d to the City'S concerns over criteria for Suburban
lhomas Council with regar
d . the st lhomas area.
Roads and designation of County roa s in ·
lhe 10wnshiP of ~armouth had made a formal request on behalf of
1 h'n of soutnwold for the placement of sanitary sewers
themselves and tne ownS\lly
( G e street) f\pproval had
on Road #25 (\olellington Road) and Road #26 \st. eorg ,
S1. 1~OM~S, ON1~RI0
1\PRIL 1,1987
P I\GE 2.
been given. Elgin construction was expected to start worK on the project
.
within several weeKs althOUgh worK on \olellington Road would not liKely be
started until after Easter.
lhe Region of Haldimand-NorfolK had passed an assumption by-law to
assume the 10wnline Rpad between the 10wnshiPS of Bayham and Houghton between
Road #38 and Road #1\5. It was expected that Ministry of 1ransportation and
communicatiOns approval would be given for this by-law and for the County of
Elgin'S by-law assuming the same portion of road within the next month.
lhe county of Middlesex was not interested in assuming as a county
road the 10wnline between Delaware and \olestminster and southWold 10wnshiPS
between the BostwicK Road and Road #lB at the St. lhomas sanitary collection
site but had no objection to the assumption of the road by the count~ of Elgin
alone. lhe Engineer was instructed to ascertain the present payment to the
10wnshiPS of southwold, Delaware and \olestminister by the st. lMmas sanitary
Colle~ion and to discUSS ~e possible replac~e~ of Lings Bridge under a
10wnlinesupplementary by-law with the County of Elgin and report at the next
meeting of Road committee.
lhe county of Middlesex would call a tender for the painting of the
\olardsville Bridge. lhe estimated cost would be approximatelY $30,000 with the
county of Elgin'S share being $15,000.
lhe Canadian lransport commission had written the ChesapeaKe and OhiO
Railway and aSKed if they had any objections to the removal of the automatiC
protection on Road #16 and Road #1\5 at Middlemarch and Road #20 at Shedden
inasmuCh as they were no longer using that portion of the line.
lhe protection at other County roads west of Road #20 was interConnected
to protectiOn on the Old Canada southern Line and as such would cost more to
remodel than would be saved.
canadian M~ional Railways had agreed to the install~ion of flashing
lights at the canada southern crossing on Road #32 tPolice college Road) and
thUS would effectivelY be abandoning one tracK at that location. lhe County
ST. THOMAS, ONTARIO
APRIL 1, 1987
PAGE 3.
had approved the estimate and asked the Board order the Canadian National
Railway to proceed as soon as possible.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Winter control costs because of the storm in the last several days would be
up although an expected savings in the total budget would be made, the
exact amount would not be known for another month. However any savings
made in the winter control budget would be absorbed by other maintenance
items such as signing, removal of trees and brush and gravel resurfacing.
2. Sign work was continuing. It was hoped to have a person in the sign shop
shortly as Jim McLaws did not wish to continue in the position.
3. Section 38 Project employees were engaged in work under the programme
including brushing, drainage and bridge repairs includil,ng the removal of
concrete from the end of Patterson's Culvert.
4. Brushing was continuing, although it was not likely that there would be
much tree cutting done on Road #48.
5. Gravel replaced to date on:
(a) Road #18 - Between Lawrence Station and Road #14.
(b) Road #20 - North of Road #l8.
(c) Road #l8 - Between Road #20 and Road #l9.
(d) Road #48 - Yarmouth Township from Road #25 to the Belmont Golf Course
entrance.
6.
(e) Road #56 - (Elm Street).
(f) Road #28 - (,Centennial Avenue) from Southdale north 6/10 of a kilometer.
(g) North end of Road #30 in Concession XIII, Yarmouth Township.
(h) Spotting had been done on Road #48 in South Dorchester and Road #35,
being the Yarmouth-Malahide Townline north of Highway #3.
Because of dusty conditions in March several loads of salt brine had been
placed on the gravel on Road #48 to pack it down.
Den-Mar Brines had placed 2 extra loads on the portion of Road #48 between
Road #25 and Road #30 in error. Although they would not be paid for this
material the additional application had left the road very sloppy.
_._~
\,
S1. 1\-\OM~S, ON1~RI0
1\PRIL 1, 1987
p~GE 4.
7. ChitticK construction Limited was continuing crushing at the Pleasant
~alley Pit and by f\pril 20th would start crushing gravel at the sparta Pit.
8. Good gravel was being obtained at the sparta Pit and was being piled.
9. lhe removal of stumps on Road #42 west of port Burwell would start shortlY.
10. Some shouldering worK had been done on Road #14 and Road #13 as conditions
had been drier than they had been last Fall.
11. lree planting would start within 10 days,
12. Machinery repairs continued. lhe transmission and rear end on lrucK #83
(1978 MacK Dump \rucK) had been repaired.
lhe motor in the brush chipper had been replaced with a used motor purchased
from James McLawS.
PERSONNEL M~11ERS:
1. postings had been made for operator vacancies for graderS, trucKs and
bacKhoes. Casual staff would be required as spare operators thiS summer as
the county would not have sufficient regular staff.
2. Robert Doyle would go on Long lerm Disability shortly as his doctor has
diagnosed his problems as being a permanent bacK problem. f\s no light worK
was available he would continue on Long lerm Disability for quite some
time.
3. f\ report had been made to the personnel committee with comments on the
county's policy Manual and left over matters from Mr. Sharrer's job evaluation
studies.
4 . Mr. John Brown had been in jured when the condor Man Lift had fail ed and
dropped some 15 feet. f\n internal investigation was being held; as to the
reason for the failure. He would be off several days althOUgh no bones had
been broKen.
"MO'JEO B'i:
~. ~. M~RT'iN
SECONDED B'I: D. PERO~ICH
lHf\1 lHE FOLLOWING pf\'1LISl BE f\PPRO~ED FOR pf\'1MEN1:
pf\'1LISl NUMBER 10 f\MOUN1ING 10 $76,643.05
Pf\'1LISl NUMBER 11 f\MOUN1ING 10 $179,528.29
CONTINUEO D.. ·
ST. THOMAS, ONTARIO
APRIL l, 1987
PAGE 5.
"MOVED BY: W. A. MARTYN
SECONDED BY: D. PEROVICH
CONTINUED . .
PAYLIST NUMBER 12 AMOUNTING TO $63,938.68
PAYLIST NUMBER 13 AMOUNTING TO $136,966.44
CARRIED."
Culvert pipe tenders were as attached.
"MOVED BY:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF KOPPERS INTERNATIONAL CANADA FOR CORRUGATED
METAL CULVERT PIPE IN THE AMOUNT OF $35,747.06 INCLUDING PROVINCIAL SALES
TAX.
CARRIED."
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. Zoning by-laws pertaining to various County roads in the Townships of
Aldborough, Bayham and Yarmouth.
2. Subdivision proposals were noted as follows:
(a) Sandham Cartage on the proposed Road #52 in Lot 20, Concession XI,
Bayham Township.
(b) Road #45 west of the Port Stanley Terminal Rail line in Yarmouth
Townsh i p (Reeb).
(c) A sports complex planned for Road #56 (Elm Street) east of the Yarmouth
Cent re Road.
(d) A mobile home park on Road #27 at the former drag strip in Sparta.
(e) A plan on the Harper Estates property in Lots 42 to 45, South Talbot
East and Lot l, Concession VIII, Yarmouth Township.
3. From the Ministry of Municipal Affairs with approval of the Township of
Aldborough's Official Plan Amendments.
The Township's Official Plan would reduce considerably the number of residential
lots allowed on County roads compared to the original plan.
Also received was the plan to rezone to commercial uses the former Township
ST. THOMAS, ONTARIO
APRIL l, 1987
PAGE 6.
and County garages on Road #3 north of the Village of Rodney.
4. From the Ontario Energy Board with a decision to allow gas brokerages to
sell gas to commercial firms and to allow the present owners of pipe lines
such as Union Gas and Natural Resources Gas to act as carriers for this
brokerage gas rather than owners of it.
It is not known what this might do to mu~icipal franchise agreements.
5. From Pollard Brothers of Harrow with 1987 prices of Calcium Chloride. It
was dbubtful if any would be used in the County due to the lower cost of
Salt Brine.
6. From the Ontario Drainage Tribunal with a decision on Road #45, Municipal
Drain in Springfield confirming present assessments and stating that the
County cou 1 d have comp 1 atned that its prev i ous investment in the dra i n had
been ruined and the County had a more valid reason to appeal than the rate-
payers.
7. From the Township of Yarmouth with regard to the closure of the New Sarum-Mapleton
Road.
IIMOVED BY:
R. F. PURCELL
SECONDED BY: W. A. MARTYN
THAT THE TOWNSHIP OF YARMOUTH BE ADVISED THAT WE HAVE NO OBJECTION TO THE
CLOSING OF A PORTION OF THE NEW SARUM-MAPLETON-GIVEN ROAD AS SHOWN ON
REFERENCE PLANS llR-2863 AND IlR-3000 IN LOTS 17 AND l8, RANGE I, SOUTH
EDGEWARE ROAD, YARMOUTH TOWNSHIP.
CARRIED. II
8. From the Township of Malahide with closures of a road in Concession I,
Malahide Township.
"MOVED BY:
A. K. FORD
SECONDED BY: D. PEROVICH
THAT WE HAVE NO OBJECTION TO THE CLOSURE OF A PORTION OF THE ROAD ALLOWANCE
BETWEEN LOTS 26 AND 27 AND LOT 32, CONCESSION I, MALAHIDE TOWNSHIP PROVIDED
THAT THE NORTH 17 FEET OF EACH OF THESE ROAD ALLOWANCES IS NOT CLOSED.
CARRIED. II
SI. lHOMf\S, ONlf\RIO
J\PRIL 1,1987
?J\GE 7.
9. From stricKland Enterprises Limited and strieb lrucKing Limited with their.
1987 rates for equipment rentalS. It was noted that there was very little
increase from 1986 rates. Both companies would be used as required.
10wnshiP which haG lev"""'] Oeen
f\ meeting had been held with Mr.
county roads had been disCUssed.
f\ request from SallY ~artyn on behlf of the sparta Historical Society to
close Road #27 for Heritage DaYs in sparta was disCUssed at some length.
lhe committee felt that it was not desirable to alloW the county Road to be
closed for thiS purpose and instructed the Engineer to advise Mrs. Martyn and
sUggest to her that the 10wnshiP of '1armouth could provide a suitable location
at the Old continuatiOn scnool,
Mr. JacK smyth, port Burwell with regard to hiS purchase of property previouslY
owned bY the county and Known as the Old GUysbOrough Gravel Pit. Mr. smyth
asKed for relief from hiS purchase price as he had been informed that he would
probablY lose a lawsuit against him with regard to the location of the south
boundary of the lot.
f\fter considerable disCUssion · · · ·
"MO'.JEU B'i:
SECONDED B'I: \ol. f\. Mf\Rl'1N
lHf\1 lHE ENGINEER BE INS1RUC1ED 10 REFER lHE LEllER OF MR.
REGf\RDING LOl 137, ~OR1H If\LBOl ROf\D, HOUGH10N 10\olNSHIP 10
MR. M. J. HEN~ESSE~ FOR HIS LEGf\L OPINIO~.
E . N E U K~tJ\tJ\
JJ\CK SM'i1r\
CJ\RRIEU."
.._~,
. t d that he had received a proposal from Mr. DOUg '1oung
lhe Englneer repor e " "
of custom Developed computer Systems of orangeville for a maintenance management
and financial System for a software computer System for the County Road Department.
Mr. ~oung had completed a similar project for the County of Dufferin,
Region of Hamilton-\olentworth, 10wn of IroquoiS Falls and the 10wnshipS of orno
S1. 1~OM~S, ONT~RI0
1\PRIL 1, 1987
p~GE 8.
and Innisifill. He was presentlY completelY reworKing the system on D_Base-3.
Data Base for t~e County of Grey. lhe software was originallY developed by
Mr. Burt Moore of the 10wn of Calidan who had been encouraged bY the ontario
Good Roads f\ssociation to develop a new Data Base financial software for urban
and rural municipalities.
It appeared that the cost of the programme with training and equipment
would be in the order of $18,000 to $19,000 with a high clasS printer that
would suffice for word processing in the future.
lhe \olarden felt that the Engineer should complete his research on the
proposal and bring the matter to the early attention of Road committee and the
County Government Committee for their approval so that the system would be in
operation before the end of the Summer.
lhe Engineer reported that he had concluded an agreement with Oxford communications
Limited for tower rental for the ne~ 5 years at $500.00 per year pluS half of
any tower rental to others that Oxford communications was able to sell. Oxford
communicatiOns Limited would act as a consultant to the County at no charge on
telecommunicatiOns matters including a contract to paint the tower and reguy
the tower. f\ report commissioned through oxford communciatiOns Limited last
year recommended that the towe~ which was erected in 1965 and~ad no maintenance
worK done it since, shOuld be rep(iinted and guy wires replaced.
It appeared that the total cost of the worK would be less than $9,000. It
was hoped to have at least 3 qualified steeple jacK companies submit prices.
"MO'JEO B'i:
SECONDED B'I: D. PERO~ICH
lHf\1 lHE ENGINEER BE f\U1HORIIED 10 PROCEED \olI1H lHE REPf\IN1ING ~ND REGU'IING
OF lHE Rf\DIO 10\olER f\1 lHE \olHllE SIf\IION Gf\Rf\GE; \olI1H OXFORD COMMUNCIf\IIONS
SOLICI1ING QaOlf\IIONS ON BEHf\LF OF lHE COUN1'1 OF ELGIN.
~. K. FORO
C~RRIEO."
~ proposed agreement between the County of Elgin and the county of Kent
with regard to maintenance on the Kent-Elgin County Line, previOuSlY mailed,
met with committee approval.
S1. 1~OM~S, ONT~RI0
~PRIL 1, 1987
p~GE9 ·
"MO'JEO B'i:
SECONDED B'I: \ol. f\. Mf\Rl'1N
lHf\1 lHE COUN1'1 OF KENl BE f\D~ISED lHf\1 lHE DRf\Fl f\GREEMENl FOR \olORK 01'1 lHE
ELGIN-KENl COUN1'1 LINE BE f\PPRO~ED f\ND lHE COUN1'I OF KENl SUBMn (>. FORMf\L
f\GREEMENl Bf\SED ON lHE DRf\Fl.
R. F. PURCELL
C~RRIEO."
lhe Chairman was empowered to inspect with the Engineer and representatiVes
of the Ministry of lransportation and communications variouS locations on
County roads that minor worK would be required and locations that companies,
subdividers, etc., wish to place drains, etc., on county property as it appeared
that there were a number of 10catiOnswhere;\an agreement between the subdivider or
another municipality and the County should be entered upon. lhe committee
members were somewhat concerned about the amount of worK that would be required
on Road #20 (CarlOw Road) to enable the ~illage of port stanley to place a
sidewalK from Highway #4 to the port stanley School.
lhe Committee decided that they did not wish to print neW County maps at
the present time until the County road System waS completed and a final decision
had been made on all outstanding townline by-laws.
Bridge and culvert priorities, constructiOn engineering and resurfacing
needs were diSCUssed and the Engineer stated that at the present time it appeared
that there was no reason to change the county's priorities. (On f\pril 3rd
there was! Due to the losS of the patterson's Culvert.)
Road inspection arrangements were disCUssed with f\pril 22nd scheduled for
East Elgin and ~pril 23rd scheduled for \olest Elgin.
"MO'JEO B'i:
1\. K. FORO
-~
SECONDED B~: E. NEUKf\MM
lHf\1 \olE f\DJOURN 10 9:30 f\.M., \olEDNESDf\~, Mf\~ 6, 1987.
CJ\RRIEO."
Marcn 30 ~ \987.
COUl'll'! Of ELGll'I ROIllD DEI'f\Rl\1\El'll
19B? C ilL \JERl I' WE QIlOl IlIl10l'lS
S\)PPL 1 ER QIl 0 "(Ill 1 101'1 pRICE t 11'lCl. I' .5.1.)
l' 01'1\L Qu011\110" '1\' QU011\ 110" 'B' QU011\110" 'C'
tELG1N) t '(1\RMOU1 \-n t s 0\l1\-\llO L 0)
$3~h747 .06 $20,629.9\ $5,286.08 $9,83\.07
KOPPERS
36,724.37 2\ ,28\ · 87 5,490.78 9 ,95\ · 72.
f\RMCO ~ES1EEL
38,5\9.90 2.2,096.55 5 ,72.3.4\ \0,699.94
\-\UBBELL \
40,Z36.77 Z3,2ZZ.94 5,888.1 0 11,lZS.73
CLEMMER
4\,59\.10 ZZ,049.96 5 ,704 .07 13,837.07
. Cf\"1\Of\ CUL \JER1
cOLOS1REI*'\ 43,449.44 2.5,094.66 6,48\.99 11 ,87Z. 79
CO"CRE1E
lJ\J\RC\1 1987
~ g~
JOH" DEERE 690 B HOE $62.00
"li~C"l ~ND ~OE"Rl"G "OE $65.00
JO"" DEERE SSO D01ER $43.00
C~SE 11~SO D02ER $48.00
~ICHIGf\N SCRf\PER $80.00
lERE~ 82-20 DOIER $65.00
Cf\IERP1LLf\R 814 D02ER $65.00
fL91\1 $45.00
JO"N DEERE iRf\Cl0R/LOI\DER $1:\.3.00
BI\C\<.\10E/lOI\OER $36.00
1987 REi'll f\L EQU WMENl Rf\ lES
~
ST. THOM1\S, ON11\RI0
MARCH 4, 1987
p1\GE 1.
lHE COUN1'1 OF ELGIN ROf\D COMMIllEE met at the Municipal Building at
9:30 a.m., \olednesday, March 4, 1987. f\ll members were present. f\lso present
was Mr. FranK ClarKe of the Ministry of lransportation and communications, the
Engineer and f\ssistant Engineer.
"MO'JEO B'i:
1\. K. FORO
SECONDED B'I: E. NEUKf\MM
lHf\1 lHE MINU1ES OF lHE MEE1INGS OF Jf\NUf\R'I 29 ~ND FEBRUf\R'I 4, 1987 BE
1\PPRO~ED.
C1\RRIED."
lhe Engineer reported that Mr. Gerald smith had passed away on February
21st of a sudden heart attacK. He was 40 years old with 20 years service with
the County of Elgin RoaD Department.
f\ donation of flowers and a donation to the St. lhomas-Elgin
General Hospital Building Fund had been made,
Grader tenders had been opened by the \olarden and f\cting Chairman Reeve
Martyn on February 18th and were as attached.
lhey had agreed to purchasing a used 1984 Model 740 Champion Grader
with approximatelY 960 hours on it (being approximatelY one year's use).
lhe trade-in allowance for Grader #17 was $19,000.00 from Champion
Road Machinery Sales Limited, $12,000.00 from southwest lractor Limited and
$3,500.00 from Crothers Limited.
"MO'JEO B'i:
R. F. PURCELL
~,
SECONDED B'I: D. PERO~ICH
lHf\1 \olE f\CCEPl lHE lENDER OF CH~MPION RO~D Mf\CHINER'I Sf\LES LIMI1ED FOR
f\ 1984 MODEL 740 CHf\MPION GRf\DER, SERIf\L NO. 740_22-197-15940 COMPLE1E
\olI1H 6-711'1 4 ~f\L~E ENGINE, MODEL 913 PO\olER Rf\NGE lRf\NSMISSION f\1 lHEIR
QU01EO PRICE OF $81,320.00 (LESS lRf\DE-IN OF lHE COUN1'1 OF ELGIN
GRf\DER #17; INCLUDING PRO~INCI~L Sf\LES If\X); F.O.B. \olHI1E SI~IION,
SI. lHOMf\S. UNn 10 INCLUOE f\ NE\ol Mf\CHINE Wf\RRf\N1'I 10 NO~EMBER 30,
1987 ·
CJ\RRIEO."
ST~ THOMAS, ONTARIO
MARCH 4, 1987
PAGE 2.
The plans and specifications prepared by A. M. Spriet and Associates
for the Lynhurst Area Sewer Works had been reviewed and final comments had been
forwarded to A. M. Spriet and Associates on February 25th.
Restoration tender units had been called in square metres rather than
tonnes which was the accepted method according to Provincial standards.
Mr. Clarke noted that the Ministry of Transportation and Communications
would not have approved a restoration tender called in square metres.
If the tender item in square metres was acceptable to the Ministry of
the Environment it would be necessary to have very close engineering control on
the placement of granular and asphalt restoration to ensure that the full depth
of the material was placed on County roads.
The Committee expressed their concerns and asked Reeve Martyn to look
further into this matter and to ensure that the full depth as required by the
County was placed by the Contractor.
Comments on the Consultant's Report on the Kettle Creek Conservation
Authority had been forwarded to the Kettle Creek Conservation Authority and the
City of St. Thomas.
The City of St. Thomas Engineering Department was in agreement with
the Engineer's comments that called for improvement of the cross-sectional area
of the creek through St. Thomas by removing trees, debris, sand bars, etc.
Everyone felt that berming would be little if any use to stop flooding.
Reeve Purcell commented on the St. Thomas Times Journal editorial of
February 24th regarding the County's Road Budget and stated that he had spoken
to the Managing Editor who had written the editorial.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. That the new Mack Dump Truck had been received and was on the road.
2. That the County has assumed maintenance operations on all. roads assumed
from the Townships. Due to the lateness of the season and long range
forecast of good weather the other sander had not been mounted and thus
savings would result from not having to rent a sander truck for the rest
of the season.
ST. THOMAS, ONTARIO
MARCH 4, 1987
PAGE 3.
3.
Winter control was light although the savings might not be as high as might
be expected as Fall expenditures would be higher than last year because of
extra paylists and the increase in prices, etc.
4. Signing work was continuing, parking signs had been erected at Fingal and
work was continuing on new roads.
5. No decision had been made as to a permanent person for the Sign Shop.
6. Tree cutting was continuing with the Condor Man Lift having been repaired
and tree trimming was underway on Road #27.
7. Gravel piling at the Pleasant Valley Pit and the Sparta Pit would continue
as weather permitted.
8. Gravel resurfacing was underway with work done as follows: Road #l8 west
of Lawrence Station; Road #20 north of Road #l8 and a portion of Road #l8
between Road #20 and Road #19. 2,500 tons of gravel had been placed on
Road #56 (Elm Street Extension) and more would be placed on Road #56 as
soon as Chittick Construction Limited started gravel crushing (the middle of
next week).
9. Wewould organize for stump removal on Road #42 as soon as possible.
lO. Approval had been received from the Federal Government for nine (9) workers
under Section 38 of the Unemployment Insurance Act and work would go from
March l6th to May 22nd.
11. Mr. Ken Jones of Union would rent the Sparta Pit for $l,200 a year, the
same paid by Mr. Richardson who was not interested in renting the property
in 1987.
l2. An engineering grade had been set on Road #22 from the intersection between
the 4th and 5th Concessions, Yarmouth Township to Beaver Creek and a tender
for culvert pipe supply would be sent out shortly.
13. There was great interest in subdivisions and land rezonings. More people
had made enquiries in the Engineer's Office in the past three weeks with
regard to building, etc., than in the past three years put together
THE ENGINEER REPORTED ON PERSONNEL MATTERS AS FOLLOWS:
1. That James McLaws had been assigned to the Sign Shop for the time being
but it was understood that he would apply for a truck driver's position.
2. Ralph Gordon and Joseph Livingstone had been picked from five applicants
for Class IV Foremen and part time foremen would be Clare Dean and William
Sloetjes.
ST. THOMAS, ONTARIO
MARCH 4, 1987
PAGE 4.
-~"
3. A job posting for tandem trucks was underway with two operators being required.
4. A survey training course would be set up for Foremen and would take approximately
1% days (two classes) being conducted by Ray Collard and Gary Gordon.
5. A first aid training course would take place on Friday afternoons in April
with fourteen employees taking part.
If the Townships wished to have an employee join the course, Fred Groch
should be notified immediately.
6. Five to seven employees would be sent to the Ontario Good Roads Road School
with three being sent to the Anderson School and two to four being sent to
the Mahoney School.
7. Fred Groch would attend a one day bridge maintenance course sponsored by
the Ministry of Transportation and Communications and Consulting Engineers
of Ontario on April 1st in Toronto.
"MOVED BY: E. NEUKAMM
SECONDED BY: A. K. FORD
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 4 AMOUNTING TO $66,950.89
PAYLIST NUMBER 6 AMOUNTING TO $72,562.85
PAYLIST NUMBER 7 AMOUNTING TO $281,267.30
PAYLIST NUMBER 8 AMOUNTING TO $64,l62.53
PAYLIST NUMBER 9 AMOUNTING TO $29,673.l0
CARRIED."
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. From the Ministry of Transportation and Communications with written approval
of the County's By-Laws No. 86-60 and No. 86-61 to amend the County Road
System.
2. From the Region of Haldimand-Norfolk stating that they expected to pass a
by-law to assume the Townline Road between Road #45 and Road #38 (Bayham-Norfolk
Townships) sometime in February. (This by-law was passed on March 12, 1987.)
3. From the Ministry of Transportation and Communications, James McGinnis
Special Assistant to the Honourable Ed Fulton acknowledging a letter from
Warden Purcell regarding the Radio-Hubrey-Highbury Road Link.
SI. lHOMI\S, 0\'11 f\R 10
M~RC\-\ 1\., 1987
pl\GE 5.
n v M N"l M P aCKno~ledging \olarden purcell'S letter regarding
1\. From ". ". ,,,c e\, · '
the Radio_Hubrey-Hi9hbUry Road LinK.
5. From Mr. M. J. HennesseY regarding the st. George street realignment requesting
instructions, having received a draft agreement from the City's solicitor
time and to requesl. "\I' ,--
6. port stanley lermi na 1 Rail Incorporated, M j-\0-,; let:,
theY do not wish to sign an agreement at thiS time,
lhe Engineer was instructed to disCUSS with Mr. Howlet
a ~roposed meeting
between Mr. Howlet and the ~arden,
7. From the Ministry of lransportatiOn and communicatiOns advising that a deed
waS available for a portion of property in Lot 12, concession ~, North of
'f\', 10wnshiP of Dunwich to widen Road #B; hOwever a by-laW would be required
from the County to accept thiS property,
"MO'JEU ,,'i:
SECONDED B'I: \ol. f\. Mf\Rl'1N
lH1\1 ~E RECOMMEI'I\) 10 COUN1'1 COUNCIL lHf\1 f\ B'I-Lf\\ol BE pf\SSED EMPO\olERHIG lHE
\olf\R\)EI'I f\NDCLERK 10 f\CCEPl FOR ROf\\) PURPOSES pf\Rl #1, PLf\N lW-2971 BElI'IG
pf\Rl OF LOl 12, CONCESSION ~ NOR1H OF 'f\', 10\olNSHIP OF DUN\olICH. lHE LI\ND
BEING USED 10 \olIDEN ROf\D #8.
R. f. PURCELL
8. From the Ministry of the Environment stating that grants were available to
assess defective water distributiOn and sewage Systems.
9. lhe County of Kent with an update on Gas Franchise matters.
". th t h m'cals from the ShamrocK
10. Mr. \olilliam Kocsis expreSS\ng h\s concerns "a c e \
Chemical company had done damage to the culvert on Road #20 on the George
street Drain in port stanley,
lhe Engineer was instructed to have his department inspect the culvert.
From IbiS products Limited stating that the price of traffic paint thiS
year would be $1.60 per litre, pluS provincial taX in 1\5 gallon returnable
drums compared to $1.62 per litre in 1986.
Ct\RRIEU."
11.
SI. lHOMf\S, 01'11 f\R 10
M~RC~ Dr, 1987
p1\GE 6.
l3.
From Den-~ar Brines Limited giving the price of $19.85 per cubic metre for
\olest Elgin; $24.13 per cubic metre for central Elgin; and $25.42 per cubic
metre for East Elgin. lhiS was approximatelY a 5% increase from 1986.
City of st. lhomas public \olorKs Department, R. f\. Barrett, City f\dministrator
requesting that the Chairman of the st. lhomas Suburban Road commission,
the Chairman of the County Road committee, the \olarden and the Engineer meet
on March 24th with the City public \olorKs Engineering committee to disCUSS
the HUbrey_Hi9hbUry-RadiO Road LinK, st. George street realignment, criteria
used to change the County road System.
\olarden purcell noted that he had previoUS commitments and SUggested that
the other people attend as requested rather than try to reschedule the
12.
v\..
meeting.
~arioUS municipalitieS with zoning by-laWS affecting County roads as folloWS:
la) lhe l~nshiP of f\ldborou~ with official plan ~anges for residential
areas on Roads #2, #3 and #4.
\b)
lhe 10wnshiP of southwold with a variation of side yard on Road #20 in
Shedden for Grant \olaite.
lc) proposed rezoning for property at the intersection of the BostwiCK
Road and \olellington Road for a cnurch. It was understood that there
would be nO entrances off \olellington Road.
ld) f\ proposed Sports complex of 25 acres on Road #56 lElm street) east of
the '1armouth Centre Road.
l e ) f\ resident i a 1 area south -ea st corner of Ro ad s #28 and #56.
If) f\ residence on st. George street lRoad #26).
NE\ol Mf\CHI~ER~ \ol~S DISCUSSED f\S FOLLO\olS:
1. l a) 1M Engineer reported that the total cost to date waS $390,000 which
was $114,000 beloW the original estimate,
lb) purchase of a ~ibratory smooth Drum Roller was diSCUssed at some
length lquotations for the roller were as attached).
SI. lHOMf\S, O~I~RIO
M~RC~ 4, 1987
p ~GE 7.
"MO'JED \3'i:
SECO~DED B'I: E. NEUKf\~M
lli~1 \olE f\CCE.Pl lHE QUOlf\TlO~ OF SHERIDf\N EQUlPMENl LIMnED OF LONDON FOR ~
1985 MODEL B\ol 2130 BOMf\G 84 INCH SM001H DRUM ~IBRf\10R'I ROLLER tf\PPRO~IMf\IEL'I
2,600 HOURS). ~E\ol ~f\CHINE \olf\RR~Nl'1 10 JUL'I 31, 1987 OR 300 HOURS \olORK. f\1
lHEIR QU01ED PRICE OF $50,000 tPLUS PRO~INCIf\L Sf\LES If\~)'
C~RRIED."
~. K. FORD
II \,,\O'J EO \3 'i :
SECONDED B'I: \ol. f\."Mf\Rl'1N
lHf\1 lHE E~GINEER BE f\UlIiORI2ED 10 PURCHf\SE f\ USED DUMP lRUCK FOR SIf\NDB~
f\ND Sf\NDER \RUCK USE.
D. PERO'JIC\-\
Cl\RRIED."
"MO\lEO \3'(:
SECONDED B'I: E. NEUKf\MM
lHf\1 lHE ENGI~EER BEf\U1HORIIED 10 SELL B'I lENDER lliE COUN1'1'S lRUCK #63,
1974 FORD 800 C~B f\ND CHf\SSIS.
1\. K. FORD
C~RRIED-"
lhe Engineer reported that the County could no longer purchase OLf\ StocK
from the Ministry of Natural ResOurces.
It appeared that the number of trees required for County roads was probablY
less than 100 and most OLf\ stocK purchased in previOUS years was for local
municipalitieS-
lhe committee instructed the Engineer to ascertain the number and type of
trees required for County road purposes and to obtain theSe locallY after
obtaining prices. Local municipalitieS would be required to maKe their own
arrangements.
lhe canadian pacific Railway had acKnowledged the County'S concerns with
regard to the abandonment of right-of-ways partiCularlY at the port Burwell
Bridge as the bridge abutments were on Canadian pacific Railway property rather
than County right-Of-way-
SI. lHOMf\S, OMlf\RIO
M1\RC~ 4, 1987
p~GE 8.
No further informatiOn on the Canadian pacific RailwaY's applicatiOn to
abandon the railroad waS available.
DiSCUssion of Engineering worK for construction and asphalt resurfacing was
postponed to the next meeting.
lhe attached Bridge Ins\lection Report by the f\SSiStant Engineer would also
be disCUssed at the next meeting.
"MO'.JEO \3'{:
~. 1\. ~~R1'iN
SECONDED B'I: R. F. PURCELL
lHf\ 1 \olE f\DJOURN 10 9: 30 f\. M., \olEDN ESDf\ 'I, f\PR 1 L 1, 1987.
C~RRIEO."
,p'
COUNTY OF ELGIN ROAD DEPARTMENT
QUOTATIONS FOR VIBRATOR~ ROLLER
SMOOTH DRUM. 84 INCH WIDTH. DIESEL ENGINE
REAR WHEEL AND DRUM DRIVE
(PROVINCIAL TAX EXTRA)
1. Sheridan Equipment Limited
Wharncliffe Road
London. Ontario
Model OW 2130 Bomag (1985)
Approximately 2,600 Hours
Deutz Diesel
(No Cab)
Warranty to July 31. 1987 or 300 HOllrs Work.
2. Drake-Robinson-Vicary Limited
1767 Oxford Street East
London. Ontario
N5V 2Z6
1979 Model.CA-25D Dynapac
3208 Cat Engine Drum Drive
Approximatley 3.123 Hours
(NO Cab)
3. Sheridan Equipment Limited
Wharncliffe Road
London. Ontario
Model BW 213 0 Bomag (1986)
Approximately 568 Hours (NO Cab)
4. Crothers Limited
50 Enterprise Drive
London, Ontario
N6N lA7
Caterpillar Model CS 551
Engine Cat 3208 Diesel
ROPS Cab
Approximat~ly 436 Hours
1 Year Warranty
5. G1enlion Industries Limited
1099 -Speers Road
Oakville. Ontario
L6L 2X5
Ferguson Hamm Deutz Diesel
1986 Model Approximately 750 Hours
(No Cab)
F~P~UARV 1987
$50,000.00
$55 :1000.00
$64,500.00
$77.354.00
,$80,000.00
COUNTY OFELG1N ROAD DEPARTMENT
QUOTATIONS FOR VIBRATORY ROLLER
PAGE 2.
6. Case Power and Equipment Limited
P. O. Box 758 . ','
Lambeth, Ontario
NOL ISO
New Case Model 1102 $82,100.00
7. Crothers Limited
50 Enterprise Drive
london, Ontario
N6N lA7
Cat Model CS551 (New) $87,~54.00
8. Southwest Tractor Limited
16 Royce Court
London, Ontario
00 Not Handlethis Type of Equipment.
COUNTY OF ELGIN ROAD DEPARTMENT
GRADER TENDERS
(TRADE-IN 1974 CHAMPION 0600 GRADER)
fEB.RUARY 1987
1. Champion Road Machinery Sales Limited
1075 Clark Boulevard '
Brampton. Ontario
L6T 3W4
1984 Model 740, 906 Hours. Serial No. 740-22-197-15940.
COMPLETE WITH: GMC Model 6-71N. 4 Valves.
Model 9138 Power Range Transmission.
New Snow Wing, 12 Foot Moldboard.
County.s Present Front Mounting Attachments and Snow Plows from
Trade-In.
Warranty to November 30, 1987.
Less Trade-In and with Sales Tax. $81,320.00
(* 2 Other Model 740 Also Quoted at $81,926.00 and
$82,283.00 Slightly Different Equipment.)
2. Champion Road Machinery Sales limited
COMPLETE WITH: 1987 Model 740.
Cummins LT-IO-C Motor.
Model 8400 Transmission.
New Snow Wing.
County.s Present Front Mounting Attachments and Snow Plows
from Trade-In.
1,600 Hours or 1 Year Warranty.
Less Trade-In and with Sales Tax. $113,5:~7 .00
3. Southwest Tractor Incorporated
16 Royce Court
London, Ontario
N6E 1 Ll
John Deere ]70 BH.
New 1987 Model, 5 Year Power Train Warranty.
Snow Plow from Traqe-In.
4. Crothers Limited
1 Crothers Drive
Concord, Ontario
Caterpillar 140 G.
3 Year Power Train Warranty.
*NOTE: Our Graders Average'Approximately 1,100 Hours.
(On the Hour Meter Yearly.)
$122,046.34
$~54,615~00
February 18, 1987.
COUNTY OF ELGIN ROAD DEPARTMENT
BRIDGE INSPECTIONS
(P ERI OD: 1 985/1986 AND 1986/1987)
INSPECTION SUMMARY
The County bridges were inspected during the above pE~riod by myself with
the assistance of Keith Playert Norman Glover and John Brown. Inspection comments
have been included in ~he Bridge Binders. A list of major repair requirements has
been prepared for review by the County Engineer, and the Superintendents for mainten~
ance scheduling in 1987 and the following years.
Middlesex townline bridges continue to deteriorate and have required sub-
stantial remedial repairs. Work has been carried out on the Walkerst Tates, 'Middlemiss
and Harrietsville bridges. As well, the remaining 3 finger doints were replaced on the
Wardsville bridge and Golder Associates are carrying out soils testing on the north
abutment of Tates bridge due to suspected movement. The philosphy of these appears
to be on a patch as required basis. Current repairs that should be considered are
as follows: paint Wardsville bridget surface treat Walkers and iBelmont East bridge
approaches, replace several deck plates on Tates bridge, repair deck delaminations
on Willys bridge, channellization of Government Drain No.1 bridge and repair severe
spalling of Harrietsville and Belmont West bridges.
During this period painting was completed on Meekst Fulton and Government
Drain No. 2t bridges which with the exception of Wardsville and Eden bridges shbuld
complete our bridge painting program for awhile (for bridges that we would consider
painting, that is).
The majority of our steel truss bridgest although rusting, appear to have
adequate strength to carry the posted load limits. However, some steel members on
the Vienna, Fulton and Filmore bridges had rusted through and these were repaired
with welded steel plates or steel channels in 1986.
The Richmond Hill bridge inlet is plugged yearly with debris requiring
removal by dragline.
In 1985, Players and Port Burwell bridges were repaired by installing
basically a new deck and new joints and seals. -In 1986, new seals were installed
in St. George Street, Calton and West Eden bridges replacing some existing leaking
seals. It may be that at some point in time new joints will be required particularly
in the latter two bridges to prevent leakage.
Deck delaminations have progressed on Willys, Kainst Warren Street and
Orwell bridges. These are not major at this time but I would suggest that if they
were repaired now it maY'delay or prevent future deck replacement.
Spalling has also progressed on North Fleming, lana, Belmont. West,
Harrietsville and Kingsmill bridges such that repairs should be considered in the
near future.
The approaches on our gravel roads should be surface treated at the
following bridges: Kingsmillt Orwell and Belmont East. In 1986 the Gillet bridge
approaches were paved in conjunction with development of the Sparta Pit.
COUNTY OF ELGIN ROAD DEPARTMENT
BRIDGE INSPECTION
(PERIOD: 1985/1986 AND 1986/1987)
INSPECTION SUMMARY
February 18, 1987
Page 2
1986.
Miscellaneous repairs were completed on the Fingal and Largie bridges in
~e structural steel plate super spans appear to be in good shape with the
exception of the 3 Patterson culverts. The south culvert was repaired earlier and
it is proposed to repair the other 2 using reinforcing ribs as recommended by Armco.
The'material has been received in 1986.
.
I
In conjunction with the Catfish Creek Conservation Authority (80% cost
sharing) the sedimentation was removed from under the Glencolin bridge in February.
This was also done in May of 1985. Thus, it appears that channellization of streams
at bridges is a short term remedy and as such it should only be considered if it will
prevent road flooding or damage to the bridge structure. .
In February, 1987, the County inherited four (4) additional bridges which
appear to be in good condition.
NotWithstanding the Middlesex townline bridgest the following bridges
should be closely monitored and/or repaired: .
# 8 - Fleming North - Road # 3.
#29 - Patterson Culverts - Road # 30.
#32 - Belmont West - Road # 34.
#35 - Harrietsville - Road # 37.
FRED GROCH,
ASSISTANT COUNTY ENGINEER.
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
FEBRUARY SESSION
1987
1. The lieutenant Governor in Council has approved County By-Laws
No. 86-60 and No. 86-61 (passed by County Council in November of
1986). These by-laws amend the County road system with the present
length being 541.8 kilometers.
The by-laws assuming the townline portions with the Counties of
Middlesex, Oxford and the Region of Haldimand-Norfolk are in abeyance
until similar by-laws are passed by these municipalities.
2. That we have accepted the tender of Sheridan Equipment limited for a
Michigan 125C, 4 Cubic Yard loader with the County's 1977 - 125P
Michigan Loader as trade-in at a total cost of $111,128.06 (including
Provincial Sales Tax).
We have also purchased an extended warranty on the Cummins LIO Motor
for a 2 year period beyond the standard 12 month warranty perioe! at
an additional cost of $2,465.00 (plus Provincial Sales Tax).
3. The Engineer has been authorized to call tenders for a new gradE~r and
snow wing with the County's 1974D600 Champion (Grader #17) as a
trade-in.
4. The Catfish Creek at the Glencolin Bridge has been cleaned out and
the Catfish Creek Conservation Authority has agreed to pay 85% of the
costs. Some trimming work will remain until. Spring.
WE RECOMMEND:
1. That a by-law be passed which will in effect amend By-Law No. 84-23
being a by-law for the regulation of traffic by:
(1)- Deleting from Paragraph 2 of Schedule 'A' Sections S, T, U,
V, Wand X.
(II) And replacing them with the fOllowing:
(S) County Road #16 within 13 metres of the east limit of
County Road #20 on the north side of Road #16.
(T) County Road #16 within 13 metres of the west limit of
County Road #20 on the north side of Road #16.
Continued
p f\GE 2..
COU~i~ Of ELG1~ RO~O CO~~liiEE
i"lRO REPORi _ fEBRU~R~ SESSIO~ 1987
\11) \U) county Road ~lG ~itnln 13 metres of tne east limit of
county Road ~20 on tne soutn side of Road ~IG.
\~) county Road ~IG ~Itnln 13 metres of tne ~est limit of
County Road ~20 on tne soutn side of Road ~IG.
\~) County Road ~20 ~Itnln 13 metres of tne nortn limit of
county Road ~IG on tne east side of Road ~20.
\~) County Road ~20 ~Itnln 13 metres of tne nortn limit of
county Road ~IG on tne ~est side of Road ~20.
\111) ~ddlng tne follo~lng:
\CCC) County Road ~20 ~Itnln 13 metres of tne soutn limit of
County Road ~IG on tne east side of county Road ~20.
\000) County Road ~20 ~Itnln 13 metres of tne soutn limit of
County Road ~IG on tne ~est side of County Road ~20.
\EEE) County Road ~3 ~Itnln 170 metres of tne nortn limit of
county Road_~2 on tne east side of County Road ~3.
\fff) county Road ~3 ~Itnln 183 metres of tne nortn llml: of
county Road ~2 on tne ~est side of County Road ~3.
2. inat a by-la~ be passed autnorlzlng tne warden and ClerK to sign an
agreement ~Itn Employment and ImmigratiOn canada under section 38 of
tne unemplOyment lnsurance Act to allo~ tne county to nlre nine \91
unemployed ~orKers for 90 man ~eeKS' ~orK from mld-~arcn to mld-~aY'
Employment and ImmigratiOn canada ~Ill paY tne ~age costs for tnese
~orKers and tne county ~Ill supplY transportation. eQuipment. WorKers'
compensation. etc. ine ~orKers ~Ill be employed for maintenance
~orK on roads tnat tne County nas just assumed. sucn as cutting
dangeroUS ttees. repairing drains. cul~erts. etc.
~LL Of W"lC~ IS RESPECifULL~ SUB~liiEO
C\-\f\ 1 RMM-l
II>
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
FEBRUARY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
. YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
WE RECOMMEND:
1. That the sum of $500.00 be budgeted in 1987 for mosquito control.
2. That the rebate to Urban Municipalities be 25% of their Road Levy
as in past years.
3. That the honorarium for the members of the St. Thomas Suburban Road
Commission be $175.00 for the period of February It 1987 to
January 3L 1988.
4. That the budget of the St. Thomas Suburban Road Commission in the
amount of $441,600 (as attached) be approved.
5. That the attached budget in the total amount of $6,315tOOO be
approved and that a resolution be passed adopting a statement of
proposed work of the normal portion of the budget in the total
amount of $6tI43,400 and the statement be forwarded to the
Minister of Transportation and Communications for his approval.
6. That the County Road Levy for 1987 be $1,278,000 as contained in
the Road Committee Budget dated February 1987.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
1987 BUDGET
FEBRUARY 1987
ST. THOMAS SUBURBAN
ROAD COMMISSION
COUNTY SYSTEM TOTAL
CONSTRUCTION:
Roads and Bridges $ 886,900 $64,000 $ 950,900
Asphalt Resurfacing 1, 665 ,000 1, 665 ,000
Supplementary: (a) Tates Bridge 10,000 10,000
(b) Road #30 110,000 110,000
(Radio Road)
$2.671.900 $64.000 $2.735.900
FIXED COSTS:
Maintenance $1,986,000 $311 ,000 $2,297,000
Overhead 419,000 35,000 454,000
Drainage Assessments 61 ,000 30,000 91, 000
New Machinery 623,000 623,000
$3,089,000 $376,000 $3,465,000
-
TOTALS:
-
Construction $2,671, 900 $ 64,000 $2,735,900
Fixed Costs 3,089,000 376,000 3,465,000
Rebates to Town of Aylmer 62,500 62,500
and Vi llages
Items Not Subsidized by 50,000 1,600 51,600
the Ministry of Transportation
and Communications
$5,873,400 $441,600 $6.315,000
* Total Budget $6,315,000
COUNTY OF ELGIN ROAD DEPARTMENT
1987 BUDGET
PAGE 2.
CALCULATION OF COUNTY LEVY
Ministry of Transportation and Communications Subsidy
on Operations Including Urban Rebates
Subsidy on Tates Bridge Soils Test
Subsidy on Road #30 (Radio Road) Construction
$4 , 884 , 100
8,000
100 ,000
$4.992,100
(Rate of Subsi~y on Normal Operations Other Than Urban Rebates is
Approximately 79.75%.)
Total Budget
LESS: Ministry of Transportation and Communications
Subsidy
LESS: Share of City of St. Thomas Toward St. Thomas
Suburban Roads (Estimated)
$6,315,000
4,992,100
44,900
RECOMMEND COUNTY ROAD LEVY
$1,278.000
COUNTY OF ELGIN ROAD DEPARTMENT
1987 BUDGET
CONSTRUCTION
(ALL ESTIMATES INCLUDE DISTRIBUTED PAYROLL BURD~N)
(A) ST. THOMAS SUBURBAN ROAD COMMISSION SYSTEM:
l. Road #26 ~ (St. Geo~e Street) Engineering.
2. Road #29 - McBain Culvert, Trim, Seed, Etc.
3. Road #29 - Lindsay Culvert Soils Test, Etc.
4. Road #30 - Repair to Patterson's Culvert.
PAGE 3.
$ 8,000
2,000
4,000
50,000
(B) COUNTY OF ELGIN:
TOTAL $64.000
1. Surveys and engineering including future work
(Road #43, #4, #8 [Dutton], and Route Around
Aylmer, Miscellaneous, Etc.).
2. Engineering:
(a) Road #14 - Middlemiss Bridge.
(b) Road #7 - Kent County Line Culvert Replacement
Surveys, Engineering and Land
Purchase.
3. Land Purchase:
(a) Complete Legal Surveys and Payments Road #45
and Road #2.
(b) Road #22 - Complete.
(c) Road #43 - Fall.
(d) Miscellaneous Land Committee Severances, Etc.
4. Completion of Work From 1986:
(a) Road #45 - Malahide from Road #40 to Highway #73
including Top Coat of Aspahlt
(Portion), Gravel Shouldering,
Drainage, Trim, Top Soil and Seed.
5. New Work:
(a) Road #22 (Fairview Avenue) - Intersection of
Concessions IV and V, Yarmouth Township
southerly to M. Brown Property including
Grading, Granular Base, Drainage, Base Coat of
Asphalt and Intersection Treatment.
(b) Replacement of Curb and Gutter and Catchbasins
as required on Road #2 (West Lorne), westerly
to Highway #76.
(c) Road #2 - From East End of Curve at Aldborough-
Dunwich Townlfne Easterly as Funds will Permit
Grading, Granular Base, Drainage, Base Coat of
Asphalt, Etc.
TOTAL
$ 35,000
10,000
8,000
45,000
8,000
35,000
12,000
][75,000
305,000
12,000
241,900
$886.900
pl\GE 4.
COU"li OF ELGl" RO^O OEP^Rl~E"l
1987 BUDGEl
~~
tl\LL C~~
~011U~
.* Programme ~ill be designated upon inspection of roads in the spring bY
the County Road committee.
1. complete ~ork as follo~S, Started in 1986; Including Shouldering,
1rimming, Oitching, seeding, Etc.:
(a) Road #40 _ ~ount Salem to Road #42, Malahide 10~nship.
(b) Road #24 and Road #36 _ sparta southerlY to Road #24 and
Road #36 EasterlY approximatelY 1.5 kilometers, ~armoutn
lo~nshiP,
(c) Road #14 _ From Road #13 to Road #9, oun~ich and south~old
1o~nships.
(d) Road #13 _ From Road #14 "esterly,oun~ich 10~nshiP,
2. complete ~ork on Road #13 starting at curb and gutter in Outton EasterlY
to 19B6 ~orl<.
3. Roads Under conSideratiOn; Subject to spring Inspection and Price of
Asphalt Cement:
(a) Road #8, 0.8 kilometer, Entrance into Pearce Park (surface
treatment), Dun~ich lo~nship.
(b) Road #18, 0.9 kilometers from Road #20 "esterlY (surface
treatment),South~Old lo~nshiP,
(c) Road #44 from Higb~ay #3 to Road #46, 1.2 kilometers, Bayham
lo~nship.
(d) Road #42 from North limit of port Bur~ell, EasterlY to~ard
Road #40 except 0.4 kilometers at stalter Gully and including
Intersection of County Road #43 (ROad Mix Mulch). proceed
as funds ~ill alloW.
(e) If Road #42 is completed start Road #2 ~orking "esterlY from
oun~ich-~ldborOugh 1o~nline including curve in oun~ich
10wnshiP tRoad MiX Mulch).
S1. 1\-\OVll'\S
SU"UR"l'\~
~ ~ ~
\40,000 \25,000 \5,000
87,000 69,000 \8,000
nO ,000 \00,000 \0,000
\10,000 \46,000 24,000
55,000 53,000 2,000
4,000 4,000
6,000 5,000 \,000
165,000 \35,000 30,000
28,000 25,000 3,000
\00,000 82,000 18,000
\15,000 \54,000 2\' 000
50,000 45,000 5,000
77 ,000 69,000 8,000
24,000 9,000 \5,000
\30,000 \\4 ,000 \6,000
685,000 595,000 90,000
COU"1~ Of tLG1" RO~O OtP~R1~t"1
1987 BUDGE\"
~
COU"1~ ~"O 51. 1\\0~~5 5UOURO~" RO~05
l~LL 101~L5 l"CLUOt p~~ROLL OUROt")
110~
~
l'\ _ BridgeS and Cu\~erts
_ 1 BridgeS
_ 2. Cu\'Jerts
B _ Roadside Vlaintenance
_ \ Grass cutting
_ 2 1ree cutting and orusnlng
_ 4 orainage
_ 5 Roadside Vlaintenance
_ 6 1ree ~\anting
_ 7 orainage l'\ssessments
tVlaintenance)
c _ paved Road ~alntenance
_ \ Repairs to ~a'Jement
_ 2 s~eeping
_ 3 Shoulder Vlaintenance
_ 4 surface 1reatment
o _ Gravel Road ~alntenance
_ 2 Grading Gra~e\ Roads
_ 3 oust control
_ t\ ~rime
_ 5 Gra~e\ Resurfacing
E _ ~inter control
10ta \
_ \ sno~ ~\o~ing
_ 2. sanding and salting
_ 3 sno~ fence
_ 4 standbY and ~ight cre~
f _ safety Devices
_ I pavement ~arKlng llncludes f-6)
_ 2 Signs and SignalS
_ 3 Guide Rai\
_ 4 Railroad protection
_ 0 tdge ~arKing ('5ee f-l)
_ 7 stump Remo'Ja\
101l'\lS
pl'\GE 5.
90.000 68,000 22.000
\00,000 92,000 8,000
\5.000 \4,000 \,000
56,000 52,000 4,000
30,000 30,000 ----
----- -----
~ ~ ~~
COUNTY OF ELGIN ROAD DEPARTMENT
1987 BUDGET
PAGE 6.
1987 OVERHEAD BUDGET
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
OPERATION
1987 ESTIMATE
Superintendence
$147',000
81,000
Clerical
Garage and White Station Property
Office
13Ei,OOO
30,000
Tools
16,000
Radio
4,000
11 , 500
10,000
Needs Study Update and Traffic Counts
Training Courses
Miscellaneous Insurance
~~ ,000
Retirement Benefits (Sick Time)
1 i' , 500
TOTAL
~454.000
(*NOTE: 27 Pay Periods in 1987 Vs. 26 in 1986.)
1987 Distribution: (1) St. Thomas Suburban Road Commission $35,000
(2) County of Elgin $419,000
COOln~ Of IOLG11l RO~O OIOP~Rl1'\lOlIl
1987 B\.IOGEI
\987 \1101'\S 1I01 SOBS10\tI00 B~ 1"10
1'\llllSIR~ Of lR~lISPOR1~1101l ~1I0 C01'\1'\01l1C~1101lS
\. ~dministrati~e Charges from ClerK'S OffIce for
payroll preparation.
2. con~ention "OSplta\lty suItes.
3. contrIbutions and RetIrements. IOtc.
4. liability lnsurance.
5. ~embersniPs, Etc.
6. SiCK Lea~e Plan payouts.
7. Road commIttee InspectiOns (BUses. IOtc.)
8. orban Rebates on lion Subsidized lO~penditures.
9. o~er lO~penditure to lOarn 1'\aximum SUbsidY
pJl,GE 7.
$ A,OOO
iOll\L
\,200
700
9,AOO
400
21,000
600
2,700
\0,000
~----
~
~s S~ISSl2!i
1987 BUOGEI
.::..:----~
fEBRUI\R'i 1987
~:
$50,000
2,000
4.000
. Road *30 _ patterson culvert Repair.
Road #29 _ Cleanup McBain culvert.
Road *29 _ soils 1est and Engineer. Lindsay
Culvert.
Road #2G _ Engineerin9. Etc.. on St. George
Street in conjunction with sanitary
se~er installation.
8,000
--
1011\L
COS1S:
~
orainage I\ssessments
MI\lN1ENI\NCE ll\S 1\11I\CHEO)
O~ER\iEI\O
1011\L
11EMS N01 FOR SUBS10'i
$ 64.000
30,000
31 L 000
35.000
---
$440,000
1,600
---
~
C~LCUL~1\Oll Of N-IOUlll p~~~~LE B~ I\1E
~
10~~RO I\1E SI. 1\10~~S SU~UR~~ll RO~O CO~~ISSIOll RO~O S~SIE~
,operations ~udget $440,000
Estimated ~inistrY of lransportatiOn and communicatiOns SubsidY
79.6~ Of $350,240.
Snare of city of st. lnOmas 50~ of ~alance ~fter SubsidY
Snare of City of St. lnomas 50i of Items llot Subsidized
101~L N'\OUlll p~~~~LE ~~ I\1E Cn~ Of SI. 1\10~~S
LESS: surplus for \986
~
Bt\Ll\l'\CE
LESS: 1/2 ~ill contribution for 19~7
~
ES1\~~IEO SURPLUS 10 1987
$44,880.00
800.00
-----
$45,680.00
634.74
------
$45,045.26
45,\00.00
--------
t 5~
~
ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
1987 BUDGET
MAINTENANCE
OPERATION
AMOUNT
A - Bridges and Culverts
.- 1 Bridges
- 2 Culverts
15,000
B - Roadside Maintenance
- 1 Grass Cutting
- 2 Tree Cutting and Brushing
- 4 Drainage
- 5 Roadside Maintenance
18,000
10,000
24,000
2,000
1,000
- 7 Drainage Assessments
(Maintenance)
C - Paved Road Maintenance
- 1 Repairs to Pavement
- 4 Surface Treatment
30,000
3,000
18,000
21,000
- 2 Sweeping
- 3 Shoulder Maintenance
D - Gravel Road Maintenance
- 2 Grading Gravel Roads
- 5 Gravel Resurfacing
5,000
8,000
15,000
16,000
- 3 Dust Control
- 4 Prime
E - Winter Control
Total
90,000
- I Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Standby and Night Crew
F - Safety Devices
- 1 Pavement Marking
- 2 Signs and Signals
10,000
8,000
Continued
ST. THOMAS SUBURBAN ROAO COMMISSION ROAO SYSTEM
1987 BUDGET - M~lN1EN~NCE
- -
~MOUN1
OPER~TION
-
r - Safety Oevices
_ 3 Guide Rail
_ 4 Railroad protection
1.000
4.000
\2.000
_ 6 Edge Marking
$3\\.000
~----=
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOllOWS:
The following is a Summary of Expenditures on Elgin County and
St. Thomas Suburban Road Commission Roads in 1986.
In accordance with Ministry of Transportation and Communications'
practice, Payroll Burden such as Holidays With Pay, Sick Time, etc.,
has been distributed to various projects and does not appear as a
separate item.
CONSTRUCTION
(A) Bridges:
(I) Replacement of 3 expansion jOints on the
Wardsville Bridge, County Road #3,
Aldborough Township (50% has been
charged to Middlesex).
(2) Engineering for culvert replacement
County Road #7, Orford-A1dborough
Town 1 i ne Road (50% share of work done
by County of Kent).
$ 16,050.53
4,042.70
(3) Replacement of 3 culverts, County
Road #25 and County Road #29 on the
Underhill Drain, Yarmouth and
Southwold Townships.
371,157.68
TOTAL
$391,250.91
(B) Roads:
(I) County Road #2 from Aldborough Townline
easterly in Dunwich Township; engineering,
fencing, etc.
$ 10,024.71
(2) County Road #22 (Fairview Avenue) from
St. Thomas City limits to County
Road #27 (Yarmouth Township). (Project
cost 1983 to date is $985,838.
(3) County Road #26 (St. George Street)
from St. Thomas to County Road #25,
Yarmouth Township; surveys and
engineering.
27,352.36
7,393.06
Cont i nued . . .
..'
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - FEBRUARY SESSION lQ87
PAGE ,2.
(B) Roads:
(4) County Road #28 (Centennial Avenue) from
Highway #3 to County Road #45~ Yarmouth
Township, surveys and engineering
throughout, drainage, pavement, etc., at
Highway #3.
Total Net Cost after land owners
contributions of $10,000.
18,416.72
(5) County Road #42 in Port Burwell, storm
drainage outlet. (Project cost 1983
to date $416,773.)
(6) County Road #45 from Highway #73 to
County Road #40, grading, granular base,
paving, etc., Malahide Township.
(7) Land purchase including surveys.
(8) Surveys and engineering work on roads
for future construction including
County Road #4, Aldborough Township
and County Road #8, Dunwich Township
and County Road #8, Village of Dutton.
4,376.38
552,262.98
48,532.82
27,020.20
TOTAL
$695,379.23
(C) Asphalt Resurfacing (InCluding Shouldering, Etc.):
(I) County Road #13 from County Road #14 $ 494,612.08
westerly, Dunwich Township.
(2) County Road #14 from County Road #13 322,988.82
to County Road #9 (except at
Highway #401), Dunwich and Southwold
Townships.
(3) County Road #36 from Sparta to County 281,036.28
Road #24 and County Road #24
approximately 1.5 kilometers easterly
of County Road #36, Yarmouth Township.
(4) County Road #40 from County Road #45 308,592.86
at Mount Salem to County Road #42,
Malahide Township.
TOTAL $1,407,230.04
(D) Geotechinical investigation of pipe arch $ 43,460.92
culvert failures and repairs to selected
culverts. The Ministry of Transportation
and Communications provided a supplementary
allocation of $45,000 (total expenditure).
p1\GE 3.
COUN1~ Of ELGIN RO~O C~111EE
flRS1 REPOR1 _ FEBRU~R~ SESSION 19B7
(E) MiscellaneouS:
(I) credit machinery ownershiP costs, etc., 37,470.99 CR.
charged to accounts receivable and
miscellaneous machine creditS.and 10wnline ~ccounts.
(2) NeW and used machinery and major repairs 245,BI7.70
to presentlY owned equipment.
(3) Drainage assessments charged against 15B,D42.20
County roadS.
(4) Oevelopment of sparta Gravel Pit, 112,203.2B
~armoutn 1ownsnip.
101l\L ~~
101~l COUNH EXPENDnURES ~ 10 E~
(F) St. 1homas Suburban Road commiSsion construction:
(I) ~iscellaneous surveys and engineering. $ 774.0B
(2) land purchase. 1,351.22
(3) Drainage assessments charged against 501.29
st. 1homas Suburban Road commiSsion
Roads.
101~l CONS1RUC110N B~ S1. 1HO~~S ~
SUBURB~N RO~O COt'll-llSSION ~
101~l COUN1~ OF ELGIN ~ND S1. 1HO~~S SUBURB~N
RO~D CO~~ISSION CONS1RUC110N ~~
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - FEBRUARY SESSION 1987
MAINTENANCE - COUNTY ROADS
PAGE 4.
*NOTE: Letters and numbers correspond to Ministry of Transportation and Communications'
Account Numbers.
A - Culverts and Bridges
- 1 Bridges
- 2 Culverts
B - Roadside Maintenance
- 1 Grass Cutting
- 2 Tree Cutting
- 4 Drainage
- 5 Roadside Maintenance, Washouts,
Shouldering, Etc.
- 6 Tree Planting
- 7 Drainage Assessments (Repairs Only)
C - Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement
- 2 Sweeping
- 3 Shoulder Maintenance (including
gravelling, ditching, etc.)
- 4 Surface Treatment
D - Loose Top Maintenance (Gravel Roads)
- 2 Grading Gravel Roads
- 3 Dust Control (Salt Brine)
- 4 Dust Control (Prime)
- 5 Gravel Resurfacing
E - Winter Control
- 1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Winter Standby
* Total Winter Control
* 1985 Winter Control - $533,197
1984 Winter Control - $458,201
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
33,714.89
22,338.43
65,789.71
76,959.56
89,480.73
16,359.61
2,871.73
4,941.66
11,075.33
11,380.45
8,327.08
4,417.11
16,816.09
1,600.53
494.04
44,790.22
33,718.88
74,116.79
81,376.67
106,296.82
17,960.14
2,871. 73
5,435.70
100,543.02 25,556.73 126,099.75
21,266.26 1,157.92 22,424.18
59,478.29 8,292.29 67,770.58
40,470.28 45,531.69 86,001.97
33,849.87
39,517.70
6,926.21
163,102.23
198,633.09
414,732.97
19,315.32
20,685.59
5,166.32
12,109.21
3,924.39
7,033.47
24,303.43
58,390.68
2,267.61
844.27
39,016.19
51,626.91
10,850.60
170,135.70
222,936.52
473,123.65
21,582.93
21,529.86
739,172.96
Cant i nued . . .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - FEBRUARY SESSION 1987
PAGE 5.
MAINTENANCE - COUNTY ROADS
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
F - Safety Devices
- 1 Pavement Marking (Centre Line)
- 2 Signs
- 3 Guide Rai 1
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
TOTALS
37,039.62
85,176.00
1,807.18
35,529.63
33,763.13
31,717.19
$1,656,009.90
5,391.15
2,017.97
51.11
4,379.65
3,085.50
42,430.77
87,193.97
1, 858.29
39,909.28
36,848.63
31,717.19
$1,919,623.92
$263,614.02
OVERHEAD - COUNTY
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Superintendence, including County 131,654.55 8,403.48 140,058.03
Engineer, Assistant Engineer,
Superintendents and Vehicles.
2. Clerical 64,750.60 4,133.02 68,883.62
3. Office 35,818.93 2,286.31 38,105.24
4. Garage - Stock and Timekeepers, 109,915.80 7,015.90 116,931. 70
Maintenance, Heat, Etc.
5. Tools 19,288.89 1,231.21 20,520. 10
6. Radio 5,149.53 328.69 5,478.22
7. Needs Study Update and Traffic 11,061.11 669.94 11,731.05
Counts
8. Training Courses 5,927.48 378.35 6,305.83
9. Miscellaneous Insurance 2,069.88 132 . 12 2,202.00
10. Retirement Benefits (Sick Time 8,852.61 8,852.61
Paid to Retired Employees)
11. Deferred Time 193.24 193.24
TOTALS $394,682.62 $24,579.02 $419,261. 64
Overhead is charged against the St. Thomas Suburban Road Commission Roads on a
percentage basis of the cost of construction and maintenance on the St. Thomas
Suburban Road Commission Roads as a percentage of all construction and maintenance
on both St. Thomas Suburban Road and County Roads (urban rebates, equipment purchases,
drainage assessments, items not for slJbsidy, etc., are not considered in determining
the overhead percentage). In 1986 the Overhead charge to the St. Thomas Suburban
Road Commission was 6%.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - FEBRUARY SESSION 1987
MISCELLANEOUS
Rebate to Town of Aylmer and Villagesof 25% of their Road Levy
(Subsidized by the Ministry of Transportation and Communications)
Payroll Burden costs including Labour Totaled $467,652.25 in 1986
and were distributed in accordance with Ministry of Transportation and
Communications standard practice to the various operations.
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION AND COMMUNICATIONS
I. Road Liability Insurance
2. Miscellaneous (Including Memberships,
Road Committee Inspections,
Hospitality Suites, Contributions, Etc.)
3. Invoices from the County Clerk's Office
for Preparation of Employee Payroll
4. Payment for Accumulated Sick Time to
Employees Still in Employment of the
County of Elgin
5. Payment to St. Thomas Suburban Road
Commissioner (Fees and Expenses)
6. Office BUilding Improvements
7. Urban Rebates Not Subsidized by the
Ministry of Transportation and
Communications
8. Annual Meeting of Suburban Road
Commissions of Ontario (Hosted by
St. Thomas Suburban Road
Commission)
TOTALS
Total Rebates to Town of Aylm~r and
Vi llages were $62,138.96.
PAGE 6.
$59,577.58
ST. THOlvtAS
SUBURBAN HOAD
COMMISSION
COUNTY ROADS ROADS TOTAL
9,682.32 128.010
3,165.85 155.00
3,978.60
18,015.21
175.00
730.77
2,561. 38
883.96
$38,134.13 $1,341.96
9,810.32
3,320.85
3,978.60
18,0]5.2]
175.00
730.77
2 , 561. 38
883.96
$39,476.09
. ,
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - FEBRUARY SESSION 1987
PAGE 7.
(A) Construction
(B) Maintenance
(C) Overhead
(D) Urban Rebates.
(E) Items not for Subsidy
SUr4MARY
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
3,015,913.29 2,626.59 3,018,539.88
1,656,009.90 263,614.02 1,919,623.92
394,682.62 24,579.02 419,261.64
59,577 .58 59,577.58
38, 134 . 13
1 , 341 .96
39,476.09
SUBTOTALS
SUBTOTALS
$5,164,317.52 $292,161.59 $5,456,479.11
77,037.22
$5,533,516.33
126,671.06
$5,406,845.27
ADD: 1986 Stock Balance
DEDUCT: 1985 Stock Balance
TOTAL
(*Total for Ministry of Transportation and Communications Subsidy $5,367,369.18.)
CALCULATION OF NET COUNTY EXPENDITURE
1. The Ministry of Transportation and Communications Provided
Subsidies as Follows:
(a) On the Geotechnical Investigation of Pipe Arch Culverts
(Construction Item D) 90.909% on Expenditure of $43,460.92.
(b) Supplementary Allocation used toward replacement of culverts
on County Road #25 (Construction Item A-3) 90.909%
(c) Subsidy on Urban Rebates (50%).
(d) Regular Subsidy Allocation.
(Less $29,788.79 Used for Urban Rebates.)
p f\Gt. 8.
COU"'i Or ElGl" RO~\I C~~lIIEE
rlRSl REPORl _ rEBRU~Ri SESS10~ \987
COU~1'( f\~D
S1. 1\-\Otllf\S SUBURBf\~ 101/'-\l
ROf\D COtlltlllSS10~
~ ~ ~ ~
39,509.89 3,95\.03 43, M)O .92.
Geotecnnical lnvesti9ation
cul~ert constructiOn 91,800.00 9,200.00 101,000.00
supplementary /'-\llocat\on 2.9,788.79 59,577.58
2.9,788.79
UrbaD Rebates 5,163,330.68
3,999,\\\'2.\ \, \ 64 ,2.\ 9 .47
Regu\ar E~penditures ~ ~.
ltems ~ot Subsidized ~ $~
$~ $~
101/'-\lS ~-:;:;:;;c--
Rate of subsidY on Re9Ular E,penditures ~ 77.452%.
~~u~
1~~R\I I\1E SI. 1\10~~S SU8URM" 3~~
,t' payable on tne st. lnomas
C \Cu\ation of ~inistfY of lransportatiOn and co~unlca lons
s~burban Road ComMiSsion Road System E,pendltures,
. d" f ~2.90 8\9.63
S b . d'1 nate on oneratlOns E,pen ltUres O' '
\ . ~verage u s 1" y
~as 77.452% Of $225,245.62.
2. subsidY on ltemS "at ror subsidY ($1,34\.96) "ll.
County'S cost of \986 operations
10ta\ Cost lnc\Udin9 ltemS "at subsidized
less creditS: (a) ~.I.C. subsi~Y'
~ t r' t'1 of st lnoma s of st. lnomas Suburban
\b) cost 0 vl .
Road ComMiSsion Road System.
"El ES11~~IE\I COSl 10 C\lu"'i Or ElGl" (SU8JECl 10 ~.I.C, ~U\lll)
101~l SI. 1\10~~S SUBUR8~" RO~O CO~lSS\O" E~PE"\lllURES
lESS: ~inistrY of lransportatiOn and COmMunicatiOns subsidY
~ 8~l~"CE
snare of City of st. l00mas 50% of \la\ance
~\I\I: \leficit From \9850peratiOns
;.......--
S\.\\3101 f\l
.' nQC f Cit\' of st. 1~omas
\lEOUC1: 112 ~il\ contrlbutlOn for \,oU fOm '
.__- CREOlI 10 1986
lne \986 Road levY ~as $\,2\3,000.
$292,\6\.59
~
, $66,9\5.97
$33,457.99
~
'42.,565.26
~
~
$5,406,845.27
l\,lGO,Z09.89
33,457.99
~
~
pf\GE 9.
COUN1~ Of ELGIN RO~O COl-\l-\111Et
f1RS1 REPORt _ fEBRU~R1 SESS10N \987
~
7() - d to $5 \40 6\3 in \985.
1n \986 pa1ment ~ouchers 10ta\ed $6,076,364. compare "
1he dIfference bet~een the total ~oucner pa111\ents and 10ta\ Road E~penditures
Included:
,a ) \lor~ on 10~n\i ne Roads and Br i dges ,i nc Wd \ ng \lards vi \l e Bridge).
,1ne Count1 of l-\idd\eSe~ 311d the Count1 of O~ford,)
,b) surface treatll\ent ~or~ for varioUS II\un\cipa\itieS including Cit1
of st. 1noll\as and count1 of Kent ,$\63,492.52).
'c) ~spna\t pav\ng contract for 10~nsn\P of south~o\d and ~i\\age of
Dutton ($118,26B.39).
,d) \lor~ on Sll\i tn-aa ile1 and orchard-carro \ I \-Iun i ci pa 1 .ora ins,
mater\als sold and ~or~ perforll\ed for II\Unlc1pa\1t1es and
others.
1ne count1 of E\9\n in \986 part\cipated in a Governll\ent of canada Sull\ll\er 1ncentive
prograll\II\e ,surve1ing ~ssistant) ~\tn a net grant to tne count1 of $2,880.
1he Road oepartll\ent ~as requested to have personnel available for a \-Iosquito control
programme for tne prevention of encephalit\S. 1he cost of $3\6,34 ~as cnarged to
tne Genera\ Governll\ent ~ccount,
~LL Of \l~\C~ 1S RESPEC1fULL1 SUB\-I111EO
------
C \-\f\ 1 RMf\N
SI. I\\Ol'\"'S, 0\'11 "'R 1 0
rEBRU~R~ 4, 1987
p~GE 1.
I\\E COU\'11~ OF ELG1\'1 RO"'O COl'\I'\lIIEE met at the I'\unicipal Building on
A e b r\/ ^ 19Q7 at 9'30 a m "'11 members e~cept ~arden ~urcell ~ere
~ednesuaY, re rua J~' 0 . .'
t Mr FranK ClarKe of the I'\inistry of lransportatiOn and
present. "'lSO presen ~aS '0' ·
communicatiOns, the Engineer and "'ssiStant Engineer.
lhe Engineer reported that the Lieutenant Governor in council had
approved on January 28th County By-La~S \'10. 86-60 and \'10. 86-61 assuming and
reverting roads in the County Road System. ",rrangements had been made to assume
theSe roads immediatelY, ~inter control ~orK is to be done bY the 10~nshiP of
south~old on Road #18 and by the 10~nshiPS of ~armouth and south oorchester on
Road #48 East of Road #30.
stoP signs and route marKers ~ere being erected.
lhe "'ssistant Engineer reported that the cleanout at the Glencolin
Bridge had been completed other than trimming ~orK ~hich ~ould be done thiS
s?ring.
lhe \'1e~ I'\ichigan Loader ~ould not be delivered until the first of ne~t
vJee\<..
I'\r. 1'\. J. \\ennessey had been told to ~ait for further instructions from
the County before approaching the City of st. lhomas regarding Co~an ~arK.
'" meeting had been held ~ith I'\r. Larry Gigun of "'. 1'\. spriet and ",ssociates
regarding the st. George street se~ers. '" ne~ profile for st. George street had
been for~arded to him and ne~ specificatiOns ~ould be for~arded shortlY,
I\\E>E\'1Gl\'1EER RE~OR1EO 0\'1 I\\E ~ORK 10 O"'IE ",S FOLLO~S:
1. ~inter control had been Quite light.
2. crushed gravel ~as being hauled from the sparta ~it to ~hite Station as
3.
conditions permitted.
",pp rO ~ i mate 1 y 1 /3 of tM dead trees na d been cut to date.
4. Sign ~orK ~as continuing as conditions permitted.
. 'A d nine ~ch culverts.
5. Fred Groch ~as inspectlng brluges an p p
culverts shO~ed little deterioratiOn from last Fall.
Vtost ?l?e arc"
--~
ST. THOMAS, ONTARIO
FEBRUARY 4, 1987
PAGE 2.
The County Road Department and the St. Thomas Suburban Road Commission budgets
were discussed at some length (for revised budget see Second Report of County
Road Committee, February Session). After discussion. . .
"MOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE SUM OF $500.00 BE BUDGETED IN
1987 FOR MOSQUITO CONTROL.
CARRIED. II
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THE REBATE TO THE URBAN MUNICIPALITIES BE
25% OF THE ROAD LEVY AS IN PAST YEARS.
CARRIED."
"MOVED BY:
W. A MARTYN
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE HONORARIUM FOR THE MEMBER ON THE
ST. THOMAS SUBURBAN ROAD COMMISSION BE $175.00 FROM FEBRUARY 1, 1987 TO
JANUARY 31, 1988 (AS IN 1986).
CARRIED. II
"MOVED BY:
A. K. FORD
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE BUDGET OF THE ST. THOMAS SUBURBAN
ROAD COMMISSSION IN THE AMOUNT OF $441,600 (AS ATTACHED) BE APPROVED.
CARRIED. II
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE ATTACHED BUDGET IN THE TOTAL
AMOUNT OF $6,315,000 BE APPROVED.
CARRIED. II
ST. THOMAS, ONTARIO
FEBRUARY 4, 1987
PAGE 3.
"MOVED BY:
E. NEUKAMM
"^',
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED ADOPTING A
STATEMENT OF PROPOSED WORK OF THE NORMAL PORTION OF THE BUDGET IN THE TOTAL
AMOUNT OF $6,143,400 AND THAT THE STATEMENT BE FORWARDED TO THE MINISTER OF
TRANSPORTATION AND COMMUNICATIONS FOR HIS APPROVAL.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY LEVY FOR 1987 BE $1,278,000.
CARRIED."
The County roads assumed by the St. Thomas Suburban Road Commission totaled
65.9 kilometers and were as attached.
The purchase of new equipment was discussed.
"MOVED BY: W. A. MARTYN
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A GRADER WITH COUNTY
GRADER #17 AS A TRADE-IN; A NEW OR DEMONSTRATOR MODEL TO BE CONSIDERED.
CARRIED."
The Chairman was authorized to make a decision on the purChase of the grader
or to call a meeting of Committee to discuss purchase whichever he felt was in
order. As tenders were due on February 18th (County Council day) an informal
meeting of Committee could be arranged at noon if necessary.
The replacement of Truck #63 as a sander was discussed at some length and the
Committee felt that it would be wise to acquire a used dump truck and box if
possible.
It appeared that there would be a lot of truck work in 1987 and it was not
likely that Truck #72 would stand up to being used as a spare dump truck on a
continuing basis as it was in 1986.
ST. THOMAS, ONTARIO
FEBRUARY 4, 1987
PAGE 4.
Annual holiday carryover was discussed. Jim Chaplow's carryover had been
discussed with Mr. Tom Crossman who would discuss the matter with the Personnel
Committee at their next meeting.
"MOVED BY:
A. K. FORD
SECONDED BY: D. PEROVICH
THAT WE RECOMMEND TO THE COUNTY PERSONNEL COMMITTEE THAT THE FOLLOWING HOLIDAY
CARRYOVER BE ALLOWED INTO 1987.
KENNETH ABBOTT
JAMES CHAPLOW
2 DAYS
SICK WHEN HOLIDAYS SCHEDULED.
SHORT STAFFED IN GARAGE DUE TO SICKNESS,
RESIGNATION OF ASSISTANT AND DELAY IN
APPOINTMENT OF NEW ASSISTANT (2 POSTINGS).
20 DAYS
CLARE DEAN 1 DAY WINTER CONTROL CALL OUT.
JAMES HASKELL 1/2 DAY WINTER CONTROL CALL OUT.
EDWIN KELLEY 4 1/2 DAYS SICK WHEN SCHEDULED.
TED MCCREADY 1 DAY WINTER CONTROL CALL OUT.
FRED MARSHALL 1 DAY WINTER CONTROL CALL OUT.
JACK MATHEWS 1 DAY WINTER CONTROL CALL OUT.
ALLAN MOON 1 DAY WINTER CONTROL CALL OUT.
DELL MORRIS 4 DAYS SICK WHEN SCHEDULED.
JAMES WATTERS 1/2 DAYS SICK WHEN SCHEDULED.
RONALD ZELLAS 1/2 DAYS WINTER CONTROL CALL OUT.
TOTAL 37
CARRIED."
The Engineer noted that over twice as many days were carried forward into
1986 than were carried into 1987.
Requests by Southwold Township for parking restrictions in Fingal and by the
Village of Rodney for parking restrictions on Road #3 at Road #2 had been examined
and it appeared to be in order. Restrictions would allow painting of a left hand
turn lane on Road #3 in Rodney and in Fingal improving vision at the intersection
at Road #16 and Road #20.
51. 1HOM~5, ON1~RIO
FEBRU~R'l 4, 1987
?~GE '5.
"MO\JEO B'l:
SECONDED B~. ~.~. M~RT~N
TH~T IN ORDER TO RESTRICT p~RKING ON CERT~IN COUNT~ RO~DS ~E RECOMMEND TO
COUNH COUNCIL TH~T ~ B~-L~~ BE p~SSED ~HICH ~ILL IN EffECT ~MENO B~-L~~ NO.
84-23 BEING ~ B~-L~~ FOR THE REGUL~TION OF TR~FFIC B~:
1. DELETING FROM P~R~GR~PH 2 OF SCHEDULE ,~' SECTIONS S, T. U, ~, ~, ~ND X.
2. ~ND REPL~CING THEM ~ITH THE FOLLO~ING:
(S) COUNT~ RO~D #16 ~ITHIN 13 METRES OF THE E~ST LIMIT OF COUNT~ RO~D
RO~D #20 ON THE NORTH SIDE OF RO~D #16.
(T) COUNT~ RO~D #16 ~ITHIN 13 METRES OF THE ~EST LIMIT OF COUNT~
RO~D #20 ON THE NORTH SIDE OF RO~D #16.
(U) COUNT~ RO~D #16 ~ITHIN 13 METRES OF THE E~ST LIMIT OF COUNT~
RO~D #20 ON THE SOUTH SIDE OF RO~D #16.
(~) COUNT~ RO~D #16 ~ITHIN 13 METRES OF THE ~EST LIMIT OF COUNT~
RO~D #20 ON THE SOUTH SIDE OF RO~D #16.
(~) COUNT~ RO~D #20 ~ITHIN 13 METRES OF THE NORTH LIMIT OF COUNT~
RO~D #16 ON THE E~ST SIDE OF RO~D #20.
(X) COUNT~ RO~D #20 ~ITHIN 13 METRES OF THE NORTH LIMIT OF COUNT~
RO~D #16 ON THE ~EST SIDE OF RO~D #20.
3. ~DDING THE FOLLO~ING:
(CCC) COUNT~ RO~D #20 ~ITHIN 13 METRES OF THE SOUTH LIMIT OF COUNT~
RO~O #16 ON THE E~ST SlOE OF COUNT~ RO~O #20.
(ODD) COUNT~ RO~D #20 ~ITHIN 13 METRES OF THE SOUTH LIMIT OF COUNT~
RO~D #16 ON THE ~EST SIDE OF COUNT~ RO~D #20.
(EEE) COUNT~ RO~D #3 ~ITHIN 170 METRES OF THE NORTH LIMIT OF COUNT~
RO~D #2 ON THE E~ST SIDE OF COUNT~ RO~D #3.
(FFF) COUNT~ RO~O #3 ~ITHIN 183 METRES OF THE NORTH LIMIT OF COUNT~
RO~D #2 ON THE ~EST SIDE OF COUNT~ RO~D #3.
E. NEUK~MM
C~RRIEO.\1
was allowed by the auditor. ~s the programme appeared worthWhile and in order not
to jeopardize future programmes from the pro~ince, the Engineer recommended that
the auditor's adjUstment be repaid to the pro~ince.
The Engineer had finallY been able to re~iew the county's ~outh Corps programmes
in 1984 and 1985. The total claimed by the County was $76,083 and onlY $75,323
ST. THOMAS, ONTARIO
FEBRUARY 4, 1987
PAGE 6.
IIMOVED BY: A.. K. FORD
SECONDED BY: D. PEROVICH
THAT THE ENGINEER BE AUTHORIZED TO PAY TO THE MINISTRY OF MUNICIPAL AFFAIRS
AND HOUSING THE SUM OF $760.50 BEING OVER EXPENDITURE WHEN AUDITED FOR THE
COUNTY OF ELGIN'S YOUTH CORPS PROJECTS IN 1984 AND 1985. (TOTAL CLAIMED
$76,083.80; TOTAL ALLOWED $75,323.30.)
CARRIED.II
The Engineer asked permission to make an application for a Survey Technician
Student under the Canada Summer Programme as in previous years.
IIMOVED BY:
E. NEUKAMM
SECONDED BY: W. A. MARTYN
THAT THE ENGINEER BE AUTHORIZED TO SUBMIT AN APPLICATION FOR THE HIRING OF A
SURVEY TECHNICIAN STUDENT FOR THE SUMMER UNDER THE CHALLENGE '87 SUMMER
EMPLOYMENT EXPERIENCE PROGRAMME (S.E.E.D.).
CARRIED. II
The Committee discussed the recommendations of M~. Lyle Wells of the Frank
Cowan Company for changes to the County's insurance. The Committee decided to:
(a) Remain at the $7,000,000 limit rather than increase the limit to
$10,000,000 for liability.
(b) Not to take out the Environmental Policy in 1987 inasmuch as there
was a $5,000 deductible on any claim with a maximum payment of
$1,000,000 per claim and $2,000,000 aggregate claims during the year.
(c) Not to increase the deductible on either the liability, automobile or
property as it appeared that with over two claims on any given policy
all the savings would have been used up.
~
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. Appreciation from the Curtis Gordon Family.
2. Copy of a letter from the Honourable Ed Fulton to Warden Purcell announcing a
$30,000,000 Ontario Municipal Improvement Fund.
3. Programme Ontario Roads Association Convention.
ST. THOMAS, ONTARIO
FEBRUARY 4, 1987
PAGE 7.
4. Appeals from the County of Elgin Land Division Committee decisions were as
follows:
(a) North part of Lot 17, Concession I, Yarmouth Township on Road #24.
(b) Lot 20, Concession XII, South Dorchester Township on Dance Side Road
(Wayne Hiepleh).
5. Rezonings were as follows:
(a) Township of Aldborough rezoning property on County Road #3 at the old
Township and County Garages in the Gore Concession to automotive commercial.
(b) Township of Dunwich on Road #16 rezoning school property on Lot 'B1,
Concession XI to rural residential.
(c) Township of Yarmouth with a minor variance on Part of Lot 1, Concession
XI, Road #48, to legalize existing setbacks.
(d) Township of Yarmouth Part of Lot 3, Concession V, Road #45 to legalize
. setbacks on existing buildings.
(e) Township of Malahide rezoning property in Lot 10, Concessions I and II
in Copenhagen for rural residential.
(f) Township of Yarmouth rezoning by-law to rezone the Old Union School for
use by the Municipal World on Road #27 east of Union.
6. County of Kent, R. H. Foulds, Clerk enclosing a statement from the Southwestern
Ontario County Solicitor Mr. Wright on gas franchise matters.
7. Environment Canada's letter to Warden Purcell regarding Great Lake water
levels.
"MOVED BY: E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE ADJOURN TO WEDNESDAY, MARCH 4TH AT 9:30 A.M., WEDNESDAY, APRIL 1ST AT
9:30 A.M. AND WEDNESDAY, APRIL 22ND AND THURSDAY, APRIL 23RD AT 9:00 A.M. FOR
ROAD INSPECTIONS.
~
CARRIED. II
~:;;.- /? /, ~.
~'> - ~/. ..,.
,.>' ~~ A~'/#-" ~
, -/ ~CHAIRMAN' -
51. 1"0~~5 5UBURB~~ RO~O CO~~15510~
~
RO~\) #16 _ fRO~ 51. 1"0~~5 1l~li5 10 RO~\) #20 fl~G~l
RO~\) #2i _ fRO~ 51. .mo~~5 1l~li5 10 RO~\) #45
RO~\) #25 _ t\lElLl~Gl0~ RO~\))
RO~\) #26 _ fRO~ 51. 1"0~~5 ll~115 10 RO~\) #25
RO~\) #2B _ fRO~ "lG"\l~'/ #3 10 RO~\) #45
RO~\) #29 - 1 "ROIlG"OUI
RO~\) #30 _ fRO~ 51. 1~0~~5 ll~115 IQ
CO~CE5510~5 ~ll ~N\) ~lll. '/~R~OIlI~ I\lP.
\\.0
1.9
7.2
\.4
5.2
'3.'3
5.4
ROI\O #'3\ \.6
....
ROI\O #45 .... fRO~ ~lG"\l~'/ #4 10 RO~\) #36 9.2
RO~\) #52 _ fRO~ \\lG\\\l~'/ #3 10 mG\\\l~'/ #74 12.'3
ROI\O #56 .... tEl~ 51REEI) Cll'/ ll~115 10 RO~O #36 5.,3
ROI\O . #57 t SOIlI\\\)~lE) \\ 1 G\\'vl~ '/ #4 10 RO~\) #22 2.1
...
--
1011\L ~ \(l/\
~
ST. THOMAS SUBURBAN ROAD tOMMISSION
1987 BUDGET
CONSTRUCT! ON:
. Road #30 - Patterson Culvert Repair.
Road #29 - Cleanup McBain Culvert.
Road #29 - Soils Test and Engineer, Lindsay
Culvert.
Road #26 - Engineering, Etc., on St. George
Street in conjunction with sanitary
sewer installation.
$50,000
2,000
4,000
8.000
TOTAL
FIXED COSTS:
Drainage Assessments
MAINTENANCE (AS ATTACHED)
OVERHEAD
TOTAL
ITEMS NOT FOR SUBSIDY
FEBRUARY 1987
$; 64,000
.30,000
311 ,000
35,000
$440,000
1 ,600
$441.600
~
~~
10\l~i>.O 1\-\E S1. 1\-\Ol\~S SUBURB~1I RO~O CQl\1'\ISSIOIl RO~O S~S1El~
.0peratiOns Budget $440,000
Estimated ~inistrY of 1ransportatiOn and communicatiOns SubsidY
79.6~ Of $350,240.
snare of City of St. 1nomas sO~ of Batance ~fter subsidY
snare of City of st. 1nomas soi of ItemS lIot subsidized
101~L III\OUlI1 p~~I\BLE B~ WE Cn~ Of s1. 1\\0~~s
LESS: SUfPluS fOf 1986
;;;;;.---
Bl\LAt-tCE
LESS: tl2 ~itt contribution for 19B7
~
ESn~~1EO sURPLUS 10 t9B7
$44,880.00
800.00
----
$45,680.00
634.74
----
$45,045.26
45,\00.00
~
t 5~
~
~ THOM~~SU8~lSSlON~~O SYSTEM.
1987 BUDGEi
- - -
~lENANC~
.-
-- -
OPERAilON
-
A _ Bridges and culverts
_ 1 Bridges
_ 2 culverts
B _ Roadside Maintenance
: 1 Grass cutting
-
_ 2 iree cutting and Brushing -
_ 4 Drainage
_ 5 Roadside Maintenance
_ 7 Drainage Assessments
(Maintenance)
c _ Paved Road Maintenance
_ 1 Repairs to Pavement
_ 2 Sweeping
_ 3 ShOulder Maintenance
_ 4 surface ireatment
o _ Gravel Road Maintenance
_ 2 Grading Gravel Roads
_ 3 oust Control
_ 4 Prime
_ 5 Gravel Resurfacing
E _ ~inter control
iotal
_ 1 Snow Plowing
_ 2 Sanding and Salting
_ 3 Snow Fence
_ 4 StandbY and Night Crew
f - Safety Devices
_ 1 Pavement Marking
_ 2 Signs and Signals
--
AMOUNi
15,000
18,000
10,000
24,000
2,000
1,000
30,000
3,000
18,000
21, 000
5,000
8,000
15,000
16,000
90,000
10,000
8,000
continued . . .
$1. 1\101\1I$ SU"UR"~" RO~\l C Ol'\lll \ S S \ 0" RO~\l S ~ S1f.\o\
~
~
OPER~110" ~OU"1
_ 6 Edge tJlar\<.ing
1.000
4,000
\'2.000
---
~
f ~ safety De~\ces
_ 3 Guide Rail
_ 4 Railroad protection
ST. THOMAS, ONTARIO
JANUARY 29, 1987
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the County Building on
Thursday, January 29, 1987 at 9:30 a.m. All members were present except Reeve
Pearson. Also present was Mr. Jack Wice of the Ministry of Transportation and
Communications, the Engineer and Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE MINUTES OF JANUARY 7 AND JANUARY 14, 1987 BE APPROVED.
CARRI ED. II
Tenders for a 4 Yard Loader were as attached. The Engineer noted
that the price for a new 125C Michigan Loader was extremely low and in addition
Sheridan Equipment Limited had given an allowance of $40,000 for the old loader.
Most other bidders had offered in the $25,000 to $27,000 range for the trade-in
loader. The loader would be delivered within two weeks.
"MOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT WE ACCEPT THE TENDER OF SHERIDAN EQUIPMENT LIMITED OF TORONTO,
ONTARIO FOR A NEW 1987 MODEL MICHIGAN 125C, 4 CUBIC YARD LOADER AS
PER THEIR TENDER AND COUNTY SPECIFICATIONS AT A NET DIFFERENCE (INCLUDING
PROVINCIAL SALES TAX) WITH THE COUNTY'S 1977, l25B MICHIGAN LOADER AS
TRADE~IN FOR A TOTAL COST OF $111,128.06 AND THAT WE PURCHASE AT AN
EXTRA COST OF $2,465.00 AN EXTENDED WARRANTY ON THE CUMMINS LIO MOTOR
FOR A PERIOD OF 2 YEARS BEYOND THE STANDARD 12 MONTH WARRANTY REQUESTED
IN THE TENDER.
CARRIED."
Warden Purcell reported on the Hubrey-Highbury- Radio Road stating
that he had again talked to Mayor Gosnell of London and the Mayor had promised
his support, however that the Mayor did not wish to take the matter to City
Council at the present time.
A copy of a letter from Warden Purcell to the Minister of Transportation
and Communications supporting the County's supplementary funding applications
for Road #30 improvements was distributed to Road Committee members.
ST. THOMAS, ONTARIO
JANUARY 29, 1987
PAGE 2.
The supplementary applications for funding on ~oad #30 that were'
passed by County Council on January 21st had been forwarded to the Ministry
of Transportation and Communications I London Regional Officials along with a
copy of Warden Purcell's letter.
The Ministry had recommended that both regular supplementary funding
and Ontario Municipal Improvement Funding be requested for the work.
Cleanout work at the Glencolin Bridge was expected to start shortly.
The Minister of Transportation and Communications had approved the
new County Road System on January 20th and it was not known when the matter
would go to Cabinet.
The delivery of snowplowing equipment was expected by the end of the
second week in February.
Letters had been written to Canadian Pacific regarding land at the
Port Burwell Bridge and insisting that the Canadian Pacific Railway deed the
property that the Port Burwell Bridge stood on to the County as it would be
very difficult for the County if the railway sold property that the bridge
stood on to other parties.
A meeting was scheduled for February 2nd with a representative of
A. M. Spreit and Associates with regard to the St. George Street sewer project.
Reeve Martyn was unhappy that the consultants had taken so long to contact the
Engineer.
Warden Purcell stated that he would discuss St. George Street improvements,
the Cowan Park project and the St. George Street sewer project with Mayor
Golding and bring her up to date thus eliminating the need for the Engineer to
advise the City that the Road Committee did not wish to do the project at this
time.
SI. lHO~~S, ON1~RIO
JI\NUI\R'{ 29, 1987
pl\GE 3.
It appeared tnat EmplOyment and Immigration canada~oUldfund tne
county for a ~orK project under section 38 of tne unemplOyment Insurance ~ct,
but due to delays in tneir o~n organization tne project could not start before
mid-~arcn and ~ould tnUS continUe to mid-~aY.
"MO\JED B'{:
1\. K. FORD
SECONOEO 8~: R. f. PURCELL
lH~1 VIE RECO~~ENO 10 COUN1~ COUNCIL lH~1 ~ B~-L~VI BE p~SSEO ~U1HORll.lNG
lHE 'tI~ROEN ~NO CLERK 10 SIGN ~N ~GREE~ENl \.nlH E~PLO~~ENl ~NO l~~lGR~nON
C~N~O~ UNOER SECnoN 38 Of lHE UNE~PLO~~ENl INSUR~NCE ~Cll0 ~LLO'W
lHE COUN1~ 10 HIRE 9 UNE~PLO~EO 'WORKERS fOR 90 ~~N 'WEEKS 'tIORK fRO~
~IO-~~RCH 10 ~IO-~~~. E~PLO~~ENl ~NO l~~lGR~nON C~N~O~ 10 P~~ lHE
'tI~GE COSl fOR lHESE 'WORKERS ~NO lHE COUN1~ Of ELGIN 10 SUPPL~ lR~NSPOR1~110N,
EQUIP~EN1, INSUR~NCE, 'WORKERS' CO~PENS~II0N, E1C.
CM~R1ED."
lHE ENGINEER REPOR1EO ON lHE 'WORK 10 O~IE ~S fOLLO'tlS:
l. lnat ne nad a cnance meeting ~itn ~r. Livingstone, Solicitor for tne port
stanley lerminal Rail Incorporated and tney nad discUssed tne desirability
of an agreement bet~een tne port stanley lerminal Rail lncorporated and tne
County of Elgin. ~r. Livingstone stated tnat ne nad received a letter from
~r. Hennessey and ~ould looK into tne matter furtner.
2. 'tIinter control nad been fairlY lignt.
3. crusned gravel ~aS being nauled from tne sparta Pit to 'Wnite station and
stripping ~as being done at ~e Pleasa~ ~alleY Pit.
~ore crusned gravel ~ould be required at tne Pleasant ~alleY Pit and tne
sparta Pit tniS season.
4. lree cutting ~as continuing.
5. Sign ~orK ~aS continuing.
6. ~acninerY repair nad been lignt, altnOugn repairs nad been made to several
sander motors.
7. lne Engineer reported tnat ne ~ould meet ~itn Reeve Bradfield ~itn regard
to tne Road #39 and Road #42 intersection in port Bur~ell as apparentlY tne
Road committee nad misunderstood tne meaning of tne letter from tne ~illage.
S1. 1~O~~S, ON1~RIO
J~NU~R~ 29, 1987
?~GE 4.
8. fred Groch was continuing with brdige and cul~ert inspections.
9. Welding of pipe arch cul~erts was being done as conditions permitted,
including the fowler Drain cul~ert on Road #16 at fingal, the BaKer-penhale
Drain Cul~ert on Road #52 \1 Kilometer west on Road #30); also to be done
would be the Tansley Drain Cul~ert on Elm street tRoad #56) near Road #36.
10. The Land sur~eyor had completed two land plans between Road #40 and Luton
and was worKing on thoSe between Luton and Highway #73 and notices would be
sent out to the owners shortlY,
"~O\lEO B~:
E. NEUK~MM
SECONDED B~: W.~. M~RT~N
TH~T THE fOLLOWING p~~LIST BE p~SSED fOR p~~MENT:
p~~LIST NUMBER 2 IN THE ~MOUNT Of $92,324.05
p~~LIST NUMBER 3 IN THE ~MOUNT Of $68,398.59
p~~LIST NUMBER 5 IN THE ~MOUNT Of $74,441.75
C~RRIEO."
The attached budget was discUssed at some length. The budget would ha~e to
be di~ided between the St. Thomas Suburban Road commission and the county with
the commission portion being approximatelY $440,000. The St. Thomas Suburban
Road commission would ha~e to assume a number of roads in the st. Thomas area
so that they would be able to spend their budget. They would alsO ha~e to
re~ert to the County the portion of Road #30 in concession XIII, ~armouth
TownshiP so the County could recei~e supplementary funds for the construction
of the Radio Road. Road #11 at the ford Plant should also be re~erted to the
County as there was now no direct connection to the City of st. Thomas other
than ~ighVJaY #4.
The st. Thomas Suburban Road commission would meet next Tuesday to finalize
their budget.
Supplementary allocations for the Tates Bridge and Radio Road had alreadY
been appro~ed and passed by County council.
SI. lHOM~S, ON1~RI0
J~NU~R~ 29, 1987
P ~GE 5.
lhat the county Le~y increase of 5.3% ~as extremelY lo~ Keeping in mind
that the county had assumed an extra 70 Kilometers of road for 1987 and much
stop_gap ~orK ~as needed on them. construction allocations for theSe roads
~ould not be forthCOming until 1988 as a Needs study update in the spring of
1987 ~as reQuired.
Amounts Not For SubsidY ~ere much the same as in 1986.
~ll the constructiOn allocation ~ould be used for constructiOn purposes.
~orK on Road #29, Lindsay Cul~ert and McBain Drain and Road #30 patterson's
Cul~ert repairs ~ould be on the Suburban Road System, ~ith the remainder of the
~orK on the county System. lhe usual construction procedure ~ould liKelY be
followed, with worK completed from pre~ioUS years done first, to be followed bY
worK on Fair~iew ~~enue tRoad #22) and the remaining funds spent on Road #2.
lhe asphalt resurfacing programme would include the ,completion of last
year'S worK pluS the rest of Road #13 to the end of the curb and gutter in
Dutton. other worK scheduled waS tentati~e depending on the spring breaKUP
priorities and the asphalt cement prices talthOUgh prices were lo~ in 1986 they
would probablY rise in 1987).
Maintenance items were discUssed at some length including bridge and cul~ert
maintenance noting that not much worK had been completed last year and thUS
would be required thiS year. lhe ~ssistant engineer was in the procesS of
compiling lists of necessary worK.
Maintenance estimates were for an enlarged system in 1987, althOUgh the
increased System would not affect some items greatlY, it would others.
~ considerable amount of baCKhoe ditching was left uncompleted from 1986.
Repairs to pa~ements ~ould include worK for sand base on Road #35 at Orwell,
Road #56 east of centennial ~~enue, Road #48 at the Belmont Golf Club in ~armouth
10wnshiP, parts of Road #27 t~armouth) at the union Golf Club entrance and
parts of Road #57 tSouthdale). In addition hot miX patching was required on
Road #45, Player'S Hill; Road #48, May Hill; Road #16, Fingal; Road #20 south
limit of Shedden and Road #40 south limit of springfield.
Roadside maintenance estimates included worK at the IZingsmill crossing of
the Canadian National Rail~aY on Road #35, some impro~ements on Road #27 south~old
10wnshiP between the ~armouth Line and the MeeKS Bridge, and some ditching on
Road #18 east of Road #19.
ST. THOMAS, ONTARIO
JANUARY 29, 1987
PAGE 6.
Surface treatment was estimated at 30 kilometers and would include some
assumed roads and some present County roads.
It was also 'desirable to surface treat the bridge approaches at Orwell
(Road #35) and Cook's and Phillmore Bridges on Road #43.
Additional funding was required for dust control and grading of gravel
roads over last year. Prime would likely be required on Road #28 (Centennial
Avenue) north of Southdale, Road #43 at Calton, 1 kilometer on Road #48 east of
Wellington Road which was now built up and would be very difficult to maintain
as a gravel road and 1/2 kilometer on Road #56 (Elm Street) east of Centennial.
Gravel resurfacing was estimated for Road #18 and Road #20 in Southwold
Township and patching on Road #28 (Southdale), Road #30 (Radio Road), Road #56
(Elm Street) east of Centennial, Road #35 from Orwell to Road #52, Road #27
Southwold Township from the Yarmouth Townline to Road #20 and Road #48 in
Yarmouth Township. The assumed roads not being done were Road #48 South Dorchester
Township and Road #5 Aldborough-Dunwich Townline. These roads would have to be
done next year unless they showed severe breakup this Spring in which case they
would have to be done this year.
Winter control was difficult if not impossible to estimate and the maintenance
budget would have to be revised in Mayor June after winter costs and Spring
breakup conditions had been assessed.
Pavement marking and edge marking costs would remain much the same as in
1986.
Railway pro~ection costs would be up due to the new roads and several
unpaid bills which were not received last year because of improper addressing
by the Canadian National Railway.
Drainage assessments were estimated at approximately the amount allocated
($91,000).
._/.~
Overhead costs i nc 1 uded repa i rs to the Garage roof. It was thought it would be cheaper
to repair the roof than to replace it, although continuing problems with different
co-efficent expansion factors between the roof and the installation were evident.
This type of installation used on other buildings in the St. Thomas area has
had to be replaced (Bathurst Containers and St. Annes Church).
ST. THOMAS, ONTARIO
JANUARY 29, 1987
PAGE 7.
Training courses costs would increase because of the need to train new
foremen and hold another First Aid Course.
Retirement benefits had been paid to the Curtis Gordon Estate. No other
retirements were scheduled for 1987.
There are 27 pay periods in 1987 compared to the normal 26 pay periods in
most years.
Proposed amendments to the Municipal Act affecting Townline Bridges were
discussed.
"MOVED BY: R. F. PURCELL
SECONDED BY: A. K. FORD
THAT WE ADVISE THE COUNTY GOVERNMENT COMMITTEE THAT WE HAVE NO OBJECTIONS
TO THE AMENDMENT OF SECTIONS 26 TO 32 OF THE MUNICIPAL ACT AS PROPOSED BY
THE PROVINCIAL GOVERNMENT.
CARRIED. II
A Gravel Crushing Quotation from C. R. Chittick Construction Limited for 80
cents per ton for 1987 crushing had been received (72 cents per ton in 1986).
The second lowest tender in 1985 when tenders were last called had been 79
cents per ton. It is extremely difficult to get any crushing contractors as
several had gone out of business in the past 2 years and there appeared to be a
large amount of work in 1987. It would be necessary to get a contractor into
the County's Pleasant Valley Pit prior to March 1st to work there and at the
Sparta Pit during the half load season, as after that all crushers were fully
committed to Township gravel work for several months after May 1st. Crushed
gravel would be required before mid-summer in both pits.
"MOVED BY: D. PEROV I CH
SECONDED BY: W. A. MARTYN
THAT WE ACCEPT THE QUOTATION OF C. R. CHITTICK CONSTRUCTION LIMITED OF 80
CENTS PER TON FOR GRAVEL CRUSHING FOR 1987 AT THE COUNTY'S PLEASANT VALLEY
AND SPARTA GRAVEL PITS.
CARRIED."
51. lHOMA5, ON1ARIO
JANUAR~ 29, 1987
PAGE 8.
"MO\lED B~:
A. K. fORD
SECONOED B~: E. NEUKAMM
lHAl WE ADJOURN 10 WEDNESDA~, FEBRUAR~ 4, 1987 AI 9:30 A.M.
CARRIED."
.~
~lRMAN .
~
~~
~
(\911 ~IC"IGA" \258 A"O ~11" SALES 1A~)
."
I. Broer Sales Incorvorated
702 1a\bOt street ~est
f\y\mer>> ontario
N5\"\ 2'J\
l-\ichigan \25C
~del 1984. 695 "ours Located f\orlda
6 ~ntns Guarantee. I ~ear E~tra Cost $5.000
No counter~eight
~
sneridan Equi~nt Limited
p. O. BOX. 90\
station 'U'
ioronto, ontario
l-\81. 5R4
~Icnlgan \25C ("ew) 19B1 ~de\
oeli~erY 2 ~eeKS
1 ~ear on Entire l-\achine
Uv to 3 ~ears ~arranty on Ori,e Line comvonents
3 ~ear ~arranty on L-IO cummins ~tor $2.465 E~tra
1,500 Lb. counter~eight
3. cavlta\ Equivroent lncorvorated
2 ROyal crest Road
Rex.da1e, ontario
l-\9~ 2L5
fratallis Model fR20
1985 Model, 1,700 ~our.s
4. 1enneco Canada Incorvorated
p. O. BOX. 758
Lambeth, ontario
NOL lSO
Case ~36
1986 Model, 52 ~ours
.\- ;
5. crothers Limited
p. O. BoX. 55H
concord, ontariO
caterpillar 9660
1985 ~odel, 2,500 ~ours
JM~Uf\R'{ 1987
$106,2.29.60
$lll>> 128.06
$\\\,722.9B
$130,433.00
$144,450.00
COUNTY OF ELGIN ROAD COMMITTEE
LOADER TENDERS
PAGE 2.
6. Southwest Tractor Incorporated
16 Royce Court
London, Ontario
N6E 1 Ll
John Deere Model 855 $151~, 916.74
7. Crothers Limited
P.O. Box 5511
Concord, Ontario
Caterpillar 9660
1987 Model (New) $167,455.00
- -
8. Don Risk Equipment Limited
177 Credistone Road
Concord, Ontario
L4K IN5 $230,050.00
~O~O_OEP~~
RECONCILIATION WIT~ ALLOCATION
:..---..;;..--- ~ . :...;....;--
Mormal Ministry of lransportatiOn and communications
~llocation (construction. fixed Costs. and Urban
Rebates).
~: (a) supplementary ~llocations:
(i) Tates Bridge.
(ii) Road #30 (RadiO Road).
(b) over Estimate Regarding urban Rebates.
tc) Items Not for SubsidY.
$6 .143 .100
10,000
11 0, 000
300
51. 600
---
t.6.31~
~ount~:
Ministry of lransportation and communications subsidY
on "ormal Allocation.
$4.884.100
?,!bSidJ on~rY ~ons:
(1) 1ates Bridge.
(2) Road #30 (Radio Road).
B,OOO
100,000
~
..
I'
~an~:
$6,315.000
4-,992.100
-
Estimated Effective Snare of city of St. lnomas Suburban Road
contribution $44,900.
$l,~
----.
Estimated Levy $1,27B,000.
(1986 Levy $1.213.000) (5.36% Increase.) .
COU>>l~ OF E~Gl>> ROAO OEPAR1ME>>1
\987 BUDGEl
- ::..:::.:--
~~
Ml>>lSlR~ OF lRA>>SPOR1Al10>> A>>O COMMU>>lCA110>>S
I. Administrative Charges from Clerk'S
Office for payroll preparation.
2. Convention "ospitality suites.
3. contributiOns and Retirements, Etc.
4. Liability Insurance.
5. MembershiPs, Etc.
6. Sic~ Lea~e Plan Payouts.
1. E~penditures Related to Moving into
New ~dministratiOn Building.
8. Road committee InspectiOns
tBuses, Etc.).
9. Urban Rebates on >>on Subsidized
E~penditures. .
10. Over E~penditure to Earn Ma~imum
Subsidy t$9.500t in \985).
101A~ COU>>l~ \BUOGEl $50,000)
\\. St. lnomas Suburban Road Coll1llliSsion
MembershiPS, fees and Annual
Meeting Expenses.
1986
;;;;..--
1987
;;;;..--
$ 3,979
$ 4,000
1,090
L 2.00
700
9,400
400
2. L 000
1.148
9.810
'382.
18.015
7'31
600
546
2.561
2. .7 00
9.975 1:
10.000
---
---
~,o~
$48.2'37 1:
800 t In suburban"
Budget)
1.2.\4 {Budget
___ $\,500)
~:t
COUNTY OF ELGIN
CONSTRUCTION ROADS AND BRIDGES
AVAILABLE ALLOCATION - $950,900.
1. Surveys and engineering including future work
(Roads #43, #4, #8 [Dutton], and Route Around Aylmer,
Miscellaneous, Etc.)
2. Engineering:
(a) Road #14 - Middlemiss Bridge.
(b) Road #29 - Lindsay Culvert, Sqil Tests, Etc.
(Completed But Not Paid For)
(c) Road #7 - Kent County Line Culvert Replacement
Surveys, Engineering and Land
Purchase.
(d) Road #26 (St. George Street) - Engineerina to Date
Revision of Standards and Inspection to see that
Standards are being Observed.
3. Land Purchase:
(a) Complete Legal Surveys and Payments Road #45 and
Road #2.
(b) Road #22 - Complete.
(c) Road #43 - Fall.
(d) Miscellaneous Land Committee Severances, Etc.
4. Completion of Work From 1986:
(a) Road #29 - McBain Culvert, Trim, Seed, Etc.
(b) Road #45 - Malahide from Road #40 to Highway #73
including Top Coat of Asphalt (Portion), Gravel
Shouldering, Drainage, Trim, Top Soil and Seed.
(c) Road #30 -" Patterson's Culvert Repair (Material
Purchased in 1986).
5. New Work:
(a) Road #22 (Fairview Avenue) - Intersection of
Concessions IV and V, Yarmouth Township
southerly to M. Brown Property including
Grading, Granular Base, Drainage, Base Coat of
_ Asphalt and Intersection Treatment.
(b) Replacement of Curb and Gutter and Catchbasins
as required on Road #2 (West Lorne), westerly to
Highway #76. -
(c) Road #2 - From East End of Curve at Aldborough-
Dunwich Townline Easterly as Funds will Permit,
GradIng, Granular Base, Drainage, Base Coat of
Asphalt, Etc.
TOTAL
\ \
$ 35,000
10,000
4,000
8,000
8,000
. 45.000
8,000
35,000
12,000
2,000
175,000
.'
50,000
305.000
12,000
:241.900
$950.900
-l ~
. ..
COUNTY OF ELGIN ROAD DEPARTMENT
1987 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
(Maintenance Comparisons for 1984, 1985 and 1986 include County and Suburban Roads Expenditures. All totals include payr~11
Burden.)
OPERATION
A - Bridges and Culverts
- 1. Bridges
- 2 Culverts
B - Roadside Maintenance
- 1. Grass Cutting
- 2 Tree Cutting and Brushing
- 4 Drainage
- 5 Roadside Maintenance
- 6 Tree Planting
- 7 Drainage Assessments
(Maintenance)
- 11 Weed Spraying
C - Paved Road Maintenance
- 1. Repairs to Pavement
- 2 Sweeping
1984
ST. THOMAS
SUBURBAN
ROADS
1985
1986
1987 ESTIMATED
COUNTY
97,219 88,256 44,790
37,326 66,796 33,719
41,888 52,221 74,117
79,498 23,126 81,377
190,735 162,667 106,297
39,393 51,575 17,960
4,088 1,169 2,872.
2,350 5,813 5,436
12,716 11,751
48,966 136,302 126,100
27,273 23,804 22,424
140,000
87,000
110,000
170,000
55,000
4,000
6,000
165,000
28,000
. ~
COUNTY OF ELGIN ROAD DEPARTMENT
~987 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
OPERATION
C - Paved Road Maintenance (Continued)
- 3 Shoulder Maintenance
- 4 Surface Treatment
D - Gravel Road Maintenance
- 1 Ditching, Gravel and Prime
(Road #26)
- 2 Grading Gravel Roads
- 3 Dust Control
- 4 Prime
- 5 Gravel Resurfacing
E - Winter Control
Tota~
1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Standby and Night Crew
F - Safety Devices
- ~ Pavement Marking
- 2 Signs and Signals
1984
86,697
~42,263
23,976
29,853
40,029
2,635
70,~28t
458,20~
~27,326
296,395
19,754
14,726
46,058
45,345
1985
212,549
111,438
55,899
39,680
53,990
7,139
~10,197
533,197
~83 , 825
294,579
27,403
27,390
52,941
93,470
-.
'.
':..
1986
67,770
86,002
39,016
51,627
10,850
170,136
739,173
222,936
473,124
21,583
21,530
42,431
87 , 194
1987 ESTIMATED
100,000
175,000
50,000
77,000
24,000
130,000
685,000
PAGE 2.
COUNTY
ST. THOMAS
SUBURBAN
ROADS
90,000 (Includes F-6)
100,000
, ,
COUNTY OF ELGIN ROAD DEPARTMENT
1987 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
OPERATION
F - Safety Devices (Continued)
- 3 Guide Rail
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
TOTALS
Winter Control 1982
Winter Control 1983
$497,778
$210,955
1984
1985
1986
COUNTY
1987 ESTIMATED
17,829 12,666 1 ,858
48,322 40,451 39,909
37,967 47,104 36,849
28,561 7,157 131,717
$1,659,316 $2,001,358 1,919,624
15,000
56,000
See F-l
30,000
2,297,000
1987 M.T.C. Maintenance and Overhead Allocation
Drainage Assessment =
1986 M.T.C. Maintenance and Overhead Allocation
$2,176,000
1987 Maintenance Budget 2,297,000
1987 Overhead Budget 454,000
1986 Maintenance Expenditure
1986 Overhead
Expenditure Over Allocation $162,886
$ 1,919,624
419,262
2,338,886
Drainage Assessments 91,000
2,842.000
1986 Original March Estimate Maintenance & Overhead $2,318,000
Estimate Of June 1986 Was $2,427,000
Expenditure Over Allocation $100,000
PAGE 3.
ST. THOMAS
SUBURBAN
ROADS
2,651,600
90,400
2,742.000
~DEPA~
~ GRA~EL ~5URfA~
~:
I. Road #18 from Road #20 to Road #19. 5outh~old lo~nshl~; last done
in 1984.
2. Road #20 from Road #18 to Middlesex coun~Y Line; last done in
1984.
3. Road #28 (centennial Avenue) s~otting mostlY. north of Southdale
Road.
4. Road #30. north end s~otting as required to get thrOugh 5~rlng;
last done in 1983.
5. spotting as required.
Delay Road #43. south of Calton (last done in 1984) until 1988
as ~ortlon of Road #43 scheduled to be rebuilt.
~os 10 B~ASSUM~:
..'
1. Road #18) West of Lawrence Station.
2. Road #18, Road #\7 to Road #19.
3. Road #56. centennial to Road #36.
4. Road #35) Orwell to Road #52.
5. Road #27) southWo1d lownshiP.
6. Road #48) ~armouth lownshiP.
"
SPOll1~G ONL~:
--- ..:.---
I. Road #48. south Dorchester lo~nshiP,
2. Road #5. AldborOugh-DUn~ich lo~nline.
COUNTY OF ELGIN ROAD DEPARTMENT
1987 8UDGET
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
\ I
I
OPERATION 1984 1985 1986 19817 ESTIMATE
Superintendence 115, 176 126,724 140,058 147,000
Clerical 64,346 68,785 68,884 81,000
Garage and White Station Property 98,823 104,615 116,932 135,000
(1984 Includes ROdney Garage)
Office 23,390 31,558 38, 105 30,000
Tools 11 ,096 15,788 20,520 16,000
Radio 4,265 4.823 5,478 4,000
Needs Study Update and Traffic Counts 15,785 8.610 11 , 7.31 1 L 500
- ,
Training Courses 2.861 2.257 6,306 10,000
Miscellaneous Insurance 2,320 2-.370 2,202 2,000
Retirement Benefits (Sick Time) 26.784 14,218 8,853 17,500
Deferred Time 2,627 1,397 193
.'
TOTALS $367.473 $381,145 $419.262 454,000
,"
./
1984 1985 1986 1987
Without Retirement Benefits $340.689 $366,927 $410,409 436,500
1987
;; 106.4%
1986
(Note: 27 Pay Periods in 1987 vs 26 in 1986.)
1987 Distribution: (1) St. Thomas Suburban ROad Commission $32,000
(2 ) County of Elgin $422,000
" .
COUN1~ Of ELGIN RO~O OEP~R1MEN1
~
tf'~
~H I\llD S1. 1\\O\<\~S SUBURBI\ll RDADS)
---
n Et-\ \984 \985 \986 1987 ES11MA1E
------
"o\idays ~itn Pay:
ta) p.,t\nual \20,202 \09,\48 \02,321 125,000
(b) statutory 53,81~ 53,595 59,932 72,000
(c) compassionate Leave 329 958 \,176 1,000
(d) Jury 74 37
Sic\<, Benefits 52,904 44.590 48.020 52,000
Inc\ement weatner and standbY 2,651 2.608 2,885 4,000
Safety Equipment 8.474 9.384 \0.022 n ,000
-
~or~en's compensation Insurance 27.132 33.529 40,344 47.000
Canada pension \9,469 20,094 22.307 26.500
O.l'\.E.R.S. 69,\63 70 . \ 99 72.20\ 90,000
U. LC. 39,378 4\ ,578 45,4\7 50,500
O.".I.P. and E.".C, 39,600 40,87\ 46,172 5 L 000 .
L.'T.D. 12,\06 12.582 \3,275 16.000
I'.
Life Insurance 5S5 682 3.580 5,000 \
Payroll Burden Charged to the
EmplOyment programmes and
loP .VI., etc. 4,247 CR. 12,0\5 CR.
. ---- ---- ---- ----
101F\LS ~ .ill Jill-J~ ~67.@ i?57,000
=-~
t* 27 Pay periodS in 19B7 ~s. 26 in 19B6.)
~1i~R~
~ ~
$1.381.922.99 $1.S06.642.33
2\0,956.40 2\4.334.77
'Total Labour
LesS Labour in payroll Burden
less provincial Incentive programme
lesS Canada summer '84. '8S and '86
LeSS Canada ~or~s t1984) and 1.P.M. t198S)
LesS Dntario ~outh Corps programme t1984 and 19B5)
~et Labour
payroll Burden
payroll Burden as a ~ of ~t LabOur
\984
~
$1,374,215
229.996
433
\,938
24,845
9,2\9
1, \07,784
44 L 6 n
39.86441>>
\,289,5\5.56
467,652.25
36.2657'1
2,792.00
4,304.00
\6,803.0\
54.155.70
\,095,703.88
427,840.34
39.0471>>
p~Gt. 2.
COUl\1~ Of tLG\l\ RO~O Ot~~R1t-1tl\1
\9B7 8UOGG . ~~~ROLL BUROt"
(~~~\.lC~8LE 10 COUln~ MIO 51. 1\\Qt-I~5 5~
$\,8\0,000
5,000
254,000
\981 _ Labour Estimated
LesS LabOur in Go~errunent ~ro9ramroes
Less LabOur in payroH lIurden (\\olidayS) (SiC\< ume)
(lnclement \leat\ler. ttc.)
\,551,000
557,000
35.9%
>>et Labour
pa~roll Burden -
~ayroll \lurden as a percentage of l\et Labour .
(~ayroll \lurden distributed to county Q~erhead. ~intenance and construction ~counts.)
"
\ \
..
,1
\
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
JANUARY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have purchased a Ford F-600 22,000 G.V.W. Cab and Chassis from
Talbot Mercury Sales Limited at $18,413.90 (including Provincial
Sales Tax). This was the lowest of six (6) tenders received.
This truck will be used to haul our Wiltsie Trailer as our present
One Ton Trucks have proven to be too light to haul the trailer
satisfactori ly.
WE RECOMMEND:
I. That an application be made to the Ministry of Transportation and
Communications for a Supplementary Spending Allocation in the
amount of $110,000 ($100,000 Subsidy) for Engineering, Land
Purchase and Construction on County Road #30 (Radio Road) in
Concession XIII, Yarmouth Township.
Requests for Supplementary Allocations must be forwarded to the
Ministry of Transportation and Communications as soon as possible.
This allocation if approved will allow the County to start work
in Concession XIII, Yarmouth Township to complete Radio Road
within the County of Elgin; the road has already been constructed
in Conc~ssion XII and southerly to the City of St. Thomas.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHA I R~1AN
..
\
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNTY COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. That we have been advised by the Ministry of Transportation and
Communications that we will be provided with a subsidy allocation
of $4,884,100 (including Urban Rebates) to subsidize total
expenditures of $6,143,100. This compares to a subsidy of
$4,161,700 and an expenditure of $5,357,300 in 1986. In 1986 the
expenditures included $186,000 in supplementary road construction
and funds for pipe arch culvert investigations. The additional
subsidy this year includes a maintenance and overhead allocation
to maintain the additional roads assumed by the County and a
$180,000 increase for asphalt resurfacing. Road and bridge
construction funds remain at $950,000. A road and bridge
construction allocation for roads recently assumed by the
County will not become available until 1988.
WE RECOMMEND:
1. That a by-law be passed which will in effect correct By-Law #86-68
(a by-law to designate through highways) the by-law should read
that By-Law #85-31 be repealed instead of #86-31 being repealed.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
JANUARY SESSION
1987
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. That we have purchased from London Machinery Company Limited
of London an 8 Cubic Yard Hydraulic Drive Sander at a cost of
$9,050, plus Provincial Sales Tax. This sander will be used
when approval is received from the Ministry of Transportation
and Communications for the County's Road A~sumption By-Law
and will provide service for the additional assumed road
mi leage.
2. We expect to receive, before the end of January, a snowplow and
associated equipment that we have purchased from Frink Canada
Limited at a cost of $40,756. The equipment is mounted on a Mack
Model 0686 S Truck purchased from Carrier Mack Truck Centre of
London at a quoted price of $75,156 (Provincial Sales Tax extra
if applicable); being the lowest of six (6) quotations received.
The addition of this truck will allow the County to provide
snowplow service on those roads being assumed by the County.
The number of hired trucks will required during the Summer months
will also be reduced.
3. The Engineer has been authorized to call tenders for a new 2 Ton
Truck with Dual Wheels for use with the County's Wiltsie Trailer.
The present one ton truck is too light for continued use with
the trailer.
4. The Engineer has been authorized to further investigate a Computer
System for Road Department purposes (especially bookkeeping).
Funds will be allocated in the 1987 Road Department's budget for
this purpose.
5. The Engineer has been authorized to call quotations for a used,
low hour, 4 Cubic Yard Loader with the County's 125 Michigan
Loader as a trade-in. The present machine is a 1977 model,
purchased used in 1978.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - JANUARY SESSION 1987
PAGE 2.
6. The Engineer has been authorized to make an application to the
Railway Transport Committee of the Candian Transport Commission for
the installation of flashing light railroad protection on the
following roads:
(a) County Road #45 (Smoke Road) at the Canadian National crossing.
(b) County Road #48 at the Canadian National crossing (old
London and Port Stanley Line).
(c) County Road #48 at the Canadian Pacific crossing, Belmont to
the St. Thomas Subdivision.
7. The Engineer has been authorized to make an application under
Section 38 (Job Creation Programme) of the Unemployment Insurance
Act for a grant of approximately $28,000 which will employee nine
(9) workers from the 2nd of March to 8th of May who will be engaged
in tree cutting and brushing on the roads which the County has
assumed.
8. That the County Engineer has been authorized to attend the
following conventions and/or meetings:
(a) The Ontario Good Roads Association Convention (February).
(b) The Municipal Engineer's Annual Meeting held in conjunction
with the Ontario Good Roads Association Convention.
(c) The Roads and Transportation Association of Canada Convention.
(d) The Municipal Engineers' Annual Workshop.
(e) The Suburban Road Commissioners' Annual Meeting.
9. The Assistant County Engineer has been authorized to attend the
following conventions and/or meetings:
(a) The Ontario Good Roads Association Convention (February).
(b) The Municipal Engineers' Meeting held in conjunction with the
Ontario Good Roads Association Convention.
(c) The Municipal Engineers Annual Workshop.
(d) The Suburban Road Commissioners' Annual Meeting.
WE RECOMMEND:
1. That the membership fees for the Ontario Good Roads Association
and the Roads and Transportation Association of Canada be paid.
?J\Gt. 3.
COU~1~ Of ELG1~ RO~D CO~~111EE
f1RS1 RE?OR1 _ J~~U~R~ SESS10~ 1987
2. 1hat the 1987 Road co~ittee act as a committee for the follo~ing
purposes:
\a) Solid and Li~uid ~aste Disposal.
\b) ~os~uito control for the ?re~ention of EncephalitiS.
\c) LaKe Erie Erosion.
3. 1hat a by-la~ be passed authOrizing the ~arden and ClerK to sign plans
for ~idening County Road ~llo~ances as necessary in 1987. such
authOrizatiOn by-la~S must be passed yearlY and the by-la~ schedule
" "0" "ght be re~uired in 1987.
~ill include any roads on ~hlCh ~l enlng ml
4. 1hat the ~arden, Ree~e ~euKamm and the Engineer be appointed to the
~estern ontario ~unicipalitieS committee on GaS franchise ~greements.
.' the ~arden and ClerK to submit
5. 1hat a resolution be passed authOrlzlng
to the ~inister of 1ransportatiOn and communicatiOns a petition bY the
county of Elgin for subsidY for road expenditures made on the County
" f J ':1 1 1986 to December 31,
of Elgin road System for the perlod 0 anuar '
1986.
6. 1hat applicatiOn be made to the Ministry of 1ransportatiOn and
communicatiOns for a supplementary by-la~ in the amount of $10,000
expenditure for the soil in~estigatiOn at the 1ates Bridge o~er the 1hames
Ri \Jer ·
1he purpose of the in~estigatiOn is to ascertain if the mo~ement of
the north pier is serioUs enoUgh to force the cloSure of the bridge.
"0" "0 at oOw as the Bridge is a 1o~nline Bridge.
subSl y lS palo'
7. 1hat the County of Elgin'S representati~e on the st. 1homas Suburban
.' U~ "lbert ~ucKland be authOrized to attend the
Road Co~lSSlon, "U · ~
ontario Good Roads ~ssociatiOn con~ention in 1oronto ~ith the usual
. f the Suburban Road commission
con~ention expenses and any meetlng 0
1 ~^ t" 9 of the Suburban Road
of ontario executi~e and the ~nnua "~e ln
commission of ontario ~ith expenses paid.
~LL Of ~~lC~ 1S RES?EC1fULL~ SUBM111EO
C\-\J\ 1 R~J\N
ST~ THOMAS, ONTARIO
JANUARY 14, 1987
PAGE 1.
-------
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Municipal Building on
Wednesday, January 14, 1987 at 9:30 a.m. All members were present except Reeve
Pearson. Also present was Mr. Frank Clarke and Mr. Jack Wice of the Ministry
of Transportation and Communications, the Engineer and Assistant Engineer.
It was reported that Mr. Curtis Gordon (recently retired as Assistant
Superintendent for the County of Elgin) had passed away suddenly on January
12th and services would be held for him on January 14th at 1:30 p.m. The
Engineer asked that as many Committee Members as possible attend. Warden
Purcell and Reeve Ford to attend.
The Committee agreed to make a donation of $100.00 to the St. Thomas-Elgin
General Hospital building fund in memory of Mr. Gordon.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
I. Winter control had been light.
2. A final report for 1986 was at least a week away. Winter control expenditures
in 1986 had been approximately $740,000.
3. Sign replacement and tree cutting was continuing as well as work at the
Pleasant Valley Pit and Sparta Pit as weather permitted.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
I. From the Central Elgin Planning Office with notice of a rezoning amendment
on Road #26 (St. George Street) to rezone a house left on a church lot from
institutional to residential.
2. Ontario Municipal Board adjourning appeals by the Ministry of Agriculture
against Land Division Committee decisions in the Township of South Dorchester
to a later date.
~
3. Township of Bayham rezoning a lot on Road #45 approximately 1 kilometer
west of the Township of Norfolk Line to rural residential.
4. From the County Land Division Committee stating that an appeal had been
filed against a severance granted by the Land Division Committee regarding
Aldon Walcarious, Lot 17, Concession VI, Township of Yarmouth, Road #45;
the Township of Yarmouth had launched the appeal.
51. 1HOM~5, ON1~RIO
J~NU~RY 14, 1987
P ~GE 2.
lenders for a 22,000 lb. G.~.W. lrucK to haul the Wiltsie float were as
attached.
"MO\JED B'{:
SECONDED B~: E. NEUK~MM
lH~1 WE ~CCEPl lHE QU01~nON Of I~LBOl MERCUR~ S~LES LIMnED fOR ~ 22,000
LB. G.~.W' lRUCK ~1 lHEIR lENDER PRICE Of $18,1\.13.90 tlNCLUDING ON1~RIO
PRO~INCI~L S~LES I~X).
~. K. FORD
C~RRIED."
lhe Engineer presented the attached Ministry of lransportatiOn and
communicatiOns' ~pproved County spending Objectives and compared the 1987
objectiVes with the 1986 objectives. lhe Engineer also presented a 1987
construction project List as per the instructions of the County Road committee
at their January 7th meeting.
Warden purcell and the Engineer both reported on discUssions with the
Ministry and o~er municipal bodies with regard to the county's desire to
proceed with Radio_Hi9hbUry-Hubrey Road by applying to the Ministry of lransportatiOn
and communications for a supplementary allocation for the worK. ~fter considerable
discUssion it was decided that:
1. lhe Engineer should proceed with a 1987 construction Budget based on
Items #1 to #9 but that a minimum of worK should be done on Road #26 and
that the 10wnshiP of ~armouth should leave Road #26 in the same alignment
and grade as it is presentlY after the completion of sewers and that no
expenditures should be made for the movement of utilities, a diversion
thrOUgh cowan ParK or movement of railway crossing signalS at thiS time.
2. curb and gutter replacement for portions on Road #2 in the ~illage of West
Lorne should be further examined and an estimate to replace the
worst curb and gutter in the business section should be included in the
3. lhat the repairs to the patterson's Culvert be funded thrOugh maintenance
budget.
-',
if at all possible.
continued . . .
ST. THOMAS, ONTARIO
JANUARY 14, 1987
PAGE 3.
4.
That construction work should begin on Road #2 from thE~ Aldborough Townline
and proceed easterly in Dunwich Township.
"---."""'-- ..
5. That land purchase costs for Cowan Park should remain at a minimum. The
issue of abandonment of the expropriation was left for future meetings.
6. That little land purchase on Road #30 should be undertaken unless a supplementary
allocation was approved by the Ministry of Transportatilon and Communications.
7. That engineering costs and soils tests accrued to date for the replacement
of the culvert on Road #29 between Road #25 and Road #31 be placed in the
budget.
8. That preliminary estimates do not include Drainage on Road #39, Curb and
Gutter Replacement, Village of Rodney or the County's share of an Environmental
Assessment for Erosion Protection on Road #42.
9. That the Resurfacing Programme was left to future meetIngs to be developed.
10. That the Suburban Road Commission system should be developed on the basis
of available funds for 1987 without the consideration of expenditures for
Road #30 (Radio Road).
"MOVED BY: R. F. PURCELL
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION AND COMMUNICATIONS FOR A SUPPLEMENTARY SPENDING
ALLOCATION IN THE AMOUNT OF $110,000 ($100,000 SUBSIDY) FOR ENGINEERING,
LAND PURCHASE AND CONSTRUCTION ON COUNTY ROAD #30 IN CONCESSION XIII,
YARMpUTH TOWNSHIP.
CARRIED."
Mr. Lyle Wells of the Frank Cowan Company Limited attended the meeting and
presented an update on the County's insurance based on the Engineer's previous
insurance review (as attached) and equipment lists (as attached). Mr. Wells
stated that he was satisfied with the values as presented on the Engineer's
lists and stated that little if any change would occur in the County's coverage
or premiums in any category for 1987 when compared to 1986. The County could
Continued . . .
51. 1HOM~5, ON1~RIO
J~NU~R~ 14, 19B7
?J\GE 4.
consider increasing their liability limit from $7,000,000 to $10,000,000 and
the cost would be $4,388.00. ~n environmental poliCY would be available to a
limit of $1,000,000 per claim or $2,000,000 aggregate in the year with a $5,000
deductible with an annual premium of $5,000. ~ $1,000 or $2,000 liability
deductible on municipal liability and on auto fleet would result in very little
savings on premiums. lhat at a $2,500 deductible on property instead of the
present $1,000 a savings of $2,495 in premiums would result thrOUghout the
County and a $5,000 deductible limit would represent a savings of $4,000 on
premium savingS. It was noted that one property accident with a claim over
$5,000 would eliminate any savings in the premiums. lhe committee postPoned
any discUssions of these recommendations to the next meeting and agreed to
renew their present policies as per the following resolution.
"MOVE\) B~: ~. IC fORD
SECO\'lDED B~: Vl.~. M~RH\'l
1\-\~ 1 VlE RE\'lEVl I\-\E f Oll OVlI \'lG 1\'lSUR~\'lC E POll C 1 ES Vl 11\-\ f R~\'lK COVl~\'l COMP ~\'l~
llM11ED:
(~) MU\'lICIP~l lI~BIlII~ ($7,000,000 lIMI1).
( B ) f lO~ lER POll C ~ 1 \'lCl UD 1 \'lG 1'101'1- Ll C E\'lS ED E QU 1 PME1H C RIME P I\CK~GE. BOILER,
E\'lGI\'lEERI\'lG, V~lU~BlE p~PERS, ~CCOU\'lIS RECEIV~BlE, ERRORS ~ND OMMISSIONS,
G~R~GES ~ND ~Ul0M01IVE flEE1.
C~RRIED.\1
"MOVED B~: D. PEROVIC\-\
SECONDED B~: ~. K. fORD
1\-\~1 VlE ~DJOUR\'l 10 I\-\URSD~~, JI\NU~R~ 29, 1987 ~1 9:30 ~.M.
C~RRIED.\I
January 13, 1987.
COUNTY OF ELGIN
ROAD DEPARTMENT
TENDERS FOR A 22,000 GVW TRUCK
NO TRADE - PRICE INCLUDES O.P.S.T.
I . Talbot Mercury Sales Ltd.,
700 Talbot Street,
St. Thomas, Ont. FORD F-600 $ 18,413.90
2. R.A. Miller Motors Ltd.,
229 Furnival Road,
Rodney, NOL 2CO. FORD F-600 $ 19,474.00
3. Eeley Chevrolet-Oldsmobile Ltd.,
Box 100, -
Straffordville, Ont. CHEVROtET $ 20,009.00
4. Motion Lincoln Mercury Sales Ltd.,
276 Exeter Roadt
London, N6L 1A3. FORD F-600 $ 20,223.00
5. Ray Tuffin Pontiac Buick GMC Ltd.,
P.O. Box 218,
R.R. # 5,
Strathroy, Ont. GMC $ 21,806.60
""
6. Forest City International Trucks Ltd.,
1712 Dundas St. E.,
London, Ontario N5W 3C9. INTERNATIONAL 6.9
Lttre Diesel Engine. $ 22,216.41
~
~~
JM~UP-R'l 1987
..
1987 \986
:::---
:::---
tP- ) ~: $ 950,900 $ 949,300
tl) Roads and Bridges. 1.765,000 1. 582. ,000
p-spha1t Resurfacing. ---
t2. ) ---- $2. ,531.300
$2.,715,900
*N01ES:- ~dditiOnal svendlng objectives for ~aintenanceand overnead and
~
Ne~ ~acninerY nave been allocated because of tne increase In
tne county Road System In 19B7.
tB) ~:
(I) ~aintenance and overnead.
t2.) Drainage p-ssessments.
(3) Ne~ ~achinery.
t C) URBP-N REBf\ lES
101 f\L
$2.,651.600 $2. ,176 ,000
90,400 92.,000
62.3,000 356,000
---- ---
$3,365,000 $2.,62.4,000
62.,2.00 56,000
---- ---
~~ ~
-
_ Uralnage assessment allocations is tne average of exvenditures
of 3 years (for 19B7 average of 19B3: 19B4 and 19B5). ~dditiOnal
exvenditures must be ta~en from construction allocations. In
19B6 exvenditures ~ere avvroximatelY $164,4Bl.
_ Effective subsidY rate (otner tnan Urban Rebates wnicn is 50%)
is estimated at 71.5% for 19B6 and 79.75% for 19B1. (~aximuro
for countieS is 80%.)
tD) ~: 1987 1986
;:..;;.-- .:;..;---
t 1 ) Road and Bridge construction. 101,000
t2.) pi?e ~rcn culvert Investigation. -~
$ 146,000
t'3) 1ates Bridge Soil 1ests 10,000
t80% SubsidY)
\4) Road and Bridge constructiOn (pe~ ---
101P-L P-LLOCf\110NS ~ ~3]Q
pl\GE 2.
COU"1~ Of tlGl" RO~Q QtP~R1~E"1
\9B7 ~l"lS1R~ of 1R~"SPOR1~1l0" ~"Q CO~U"lC~1l0"S
~tQC~~
Ml"lS1R~ Of 1R~"SPOR1~1l0" ~"O CO~~U"lC~1l0"S SUBSlO~:
subsidY on "ormal spending Objective
Including Urban Rebates.
1ates Bridge \~pplied for).
Supplementary:
Road and Bridge constructiOn
Pipe I\rcn cul~erts
1011\L
1987 1986
::---- ::----
$4,884,100 $4~028,900
8,000
tNot Kno~n I\s ~et) 91, 800
41, 000
---- ----
~ ~
~
~
\ .
allocation is
(a) InC\uding Road #30
not a?pro~ed.
(b) ~e~ ROad around ^y\mer. identificatiOn of ~ossib\e route\s),
(c) Road #~3. Road #~ and Road #B outton (~ain street) a\\ as ~er
council'S appro~al.
(d) ~isce\\aneous sur~eYs as required.
2. preliminary engineering. ~idd\emiSS Bridge (Soi\ 1ests~)'
3. Engineering. utilities. etc. Road #26 (St. George street).
~. com~\ete cu\~ert (~cBain) Road #29.
S. com~\ete Road #~S from "igh~aY #73 to Road #~o. including ~a~ing. etc.
6. Road #22 (fair~ie~ ^~enue). O.B ~i\ometers south of concessions I~
and ~ intersectiOns. including baSe ~a~ing. com~\ete engineering.
7. curb and gutter re~\acement. catchbasin re~\acements as required on
Road #2 from "igh~aY #76 ~ester\Y as funds ~ermit (\5.000 $?)'
B. Re~airs to patterson's cu\~erts.
f ds a\\o~ includin9 base
9. Road #2. ^\dbOroU9h 1o~n\iOe easterlY as un
coat of ~a~ing as far as ~or~ goes.
etc.
~:-
\. com~\ete ~ayments on Road #2 and Road #~s..
2. Co~an par~. Road #26.
3. Rest of land for Road #22 (fair~ie~ ^~enue). Bro~n. etc.
~. land for \9B8 ~or~; bUY in fall as ~rogrammed.
S. ~isce\\aneous se~erances. ~idening. etc.
6. Road #30. if su~~\emeotarY allocation is not a~~ro~ed.
~"
\. orainage Road #39 (Chatham street). port Bu~e\\'
2. curb and gutter re~\acement. Rodney.
3. county's share of en~\ronmenta\ assessment for erosion ~rotection.
Road #~2 ~an order Cu\~ert.
COUNTY OF ELGIN
INSURANCE REVIEW 1987
DECEMBER 1986
'-
The following is a list of Policies in effect on County Buildings,
Property and Liability. Unless otherwise stated Policies are through
the Frank Cowan Company and are due January 29, 1987.
1. MUNICIPAL LIABILITY
(a) The liability limit for each claim in 1986 was $7,000,000.
The County's General Liability Policy protects the Road
Department. including non licensed equipment and road liability
operations. County Road Department employees and volunteers.
This Policy has an Environmental Liability Clause exclusion
(includes spraying of weeds and mosquitoes).
The 1986 Liability charged to the Road Department was $23.050
(subsidized by the Ministry of Transportation and Communications
$515.84 charged to each of 27 unlicensed units and $9,622.32
non subsidized. (Total $6,154.00 in 1984 and $9,584 in
1985.)
In 1987 this Liability will be spread over 29 units.
The Policy includes coverage for bodily injury, death, damage
to property, personal injury liability (libel and slander),
blanket contractual agreement and any liability the County
might incur through issuance of a permit (moving, location,
etc.)
The Policy also contains an employer's liability clause which
covers the County in the case where an employee is not considered
a workman under the Workers' Compensation Board.
The Policy in 1986 was through the General Accident Company
for the primary coverage and the excess was provided by the
Guarantee Company of North America.
(b) Non Owned Auto
Liability limits $7,000.000 protects the County against
damage suits, etc., involving vehicles not owned by the
County, but working for the County (eg., private dump trucks,
private cars, etc.).
Cont i nued . . .
~ COUNTY OF ELGIN
INSURANCE REVIEW 1987
PAGE 2.
(b) Liability for licensed vehicles borrowed or hired by the County
is $100,000 ($100.00 Deductible). This limit should be increased
to $125,000. The coverage includes all employees, officials of
the County, members of Council and volunteers.
A IIContractual Liability Extensionll is included in the policy.
(c) Errors and Ommissions
Liability limits $7,000,000. Protects the County against
claims that allege that an error and/or ommission type by
Council Members and Employees have resulted in a financial
loss, rather than bodily injury or property damage loss
covered by Municipal Liabi I ity. Also includes misrepresent.ation
and unitentional error in administration of employee benefits.
(Charge to Road Department in 1985 was $880.00 and in 1986
was $1,210.00.)
(d) The Committee also decided not to purchase an environmental
protection policy because of the cost.
2. AUTOMOTIVE FLEET
The Automotive Schedule for 1987 will be 34 vehicles and a float. A
number of vehicles have been "Valued" - Total aggregate value of all
Road Department Vehicles for 1985 was $1,073,000 and $1,167,500 in
1986.
The liability limit is $7,000,000 with $1,000 deductible per accident
for physical damage claims. We received an excellent merit rating
for 1986. In 1982 a Blanket Coverage on the fleet was begun (ie.,
replacement of vehicles if lost~by a vehicle of the same use, kind
and size if one is lost regardless of the assigned value of the unit
lost). [Other than "Valued" items which will be paid for at the
valued amount in the policy.] Covers inappropriately licensed
drivers. Cost of Fleet Insurance was $11,072 in 1985 and $17,282 in
1986.
3. FLOATER POLICY
Covers Road Department Equipment, Materials and is "All Risk":
(a) Non licensed equipment (including snowplowing equipment).
Continued .
~ COUNTY OF ELGIN
INSURANCE REVIEW 1987
PAGE 3.
3. (b) Radio and tower.
(c) Moveable property of others rented, borrowed or leased.
(d) Valuable papers.
(e) Engineer's Office, furniture, etc.
(a) The non licensed equipment includes graders, tractors, loaders,
snowplows, sanders, etc., totalling $2,121,000 in 1985 and
$2,146,000 in 1986.
As in the Fleet Policy this Policy is a Blanket Coverage; (ie.,
Replacement value, new item for item lost of the same size and
options); some items have been IIValuedll and would if lost be
replaced with a piece of used equipment of similar value.
No insurance is carried on stock items and tools.
The rate in 1986 for most equipment was 55 cents per hundred,
snowplowing equipment 30 cents per hundred.
(b) Radio tower was valued at $6,000 and insured against IIAll Riskll
(lightning, droppage, etc.) - $100.00 deductible. Premium
$60.00 (l %).
(c) Moveable property of others to value of $150,000 - Premium
$100.00 per year losses paid on actual cash value. Protects
County for rented, borrowed and leased equipment.
(d) Valuable papers - replacement including any necessary work to
regather the information - Value $500,000 including rest of
County.
Accounts Receivable (including information to regather the
information) $500,000 - ie., ledgers, invoices, etc.
(e) furniture, etc., in Engineer1s Office - Replacement value.
Premium $34.00 including valuable papers and accounts receivable
premium.
Total Equipment Floater Policy, including office furniture was
$11,484 in 1986.
:. COU~\1 Of tLG1~ p~GI'. A.
~
A. ~ (~LSO KlIO\lll ~S 1'.1IGllll'.I'.RlllG POLlC1)
poliCY insures boiiers. pressure vesseis. tanKS. etc.. including
boiler. hot water tanK. air tanK. etc.. at county Garages and air
tanK sand comp re s SO rs. sprayers. etc.. on mobile eqU i pll\ent . for
repair and replacement of equipment due to rupture. etc. Lill\it per
"d t $\ 000 000 prell\ium in 1986 was $279.00. policy is
aeel en ' , .
eOffiPfehensi\/e.
5.~
fidelity 80nd in the amount of $300.000 on all county I'.mplOyees and
~ell\bers of council for the protectiOn of toe county against dishonest
actS of insureds. Road Department share of prell\iull\ in 1986 was
$A03.00. poliCY also covers audit e,penses incurred in determining
and qualifying the lOss.
6 . COUlIl1 RO~O OH ~Rl~1'.1I1 BU 1 LO lllGS
~ll peril PolicY including fire. wind. Il\aliCiOusacts. dall\age froll\
falling objects (ie.. radio tower and aircraft). water pipe rupture.
BlanKet coverage appplicable to main garage onlY, ~ll others
~
\/a\ued.
\985
.::..::---
$653, \00
150,000 \~a\ued)
25,000 \'Ja1ued)
35,000 l~a\ued)
25,000 l~alued)
30,000 \~a\ued)
----
~
~ain Garage $628.000
storage Building ~anger 150.000 (~alued)
Old storage Building 25.000 (~alued)
\lnite station Salt Building 35.000 (~alued)
Bayham 10wnshiP salt Building 25.000 (~alued)
ounwi~O 10wnshiP Salt Building 30.000 (~alued)
----
$893,QQ9,
~
7. 10tal cost of insurance thrOu h franK cowan COll\pany Limited in 1986
was $57.987 of which $9.750 was not subsidized by the ~inistrY of
lransportation and co"""unicatiOns.
lhe prell\iUll\ was $2.975 in 1985 and $3.3Al in \986.
.:.'
COUNTY OF ELGIN
INSURANCE FLEET LIST
. (INCLUDES PROVINCIAL SALES TAX ON DUMP TRUCKS)
1987 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE # PURPOSES
l. 1984 Ford Crown Victoria 2FABP43F9EX164129 11 14,500
2. 1986 Chevrolet .Caprice IGIBL69Z9GY142825 10 14,500
3. 1986 I Chevrolet Caprice IGIBL69Z3GY142240 14 14,500
4. 1975 Frehauf Lowbed Float Model 30W675401 91 . 24,000
C35LJ2
5. 1974 Ford Model 8000 LTS Tandem Y80HV-VI0209 63 25,000 (Valued)
(Diesel) (Sander) (V?-lued)
t
6. 1976 Ford Model LTS 8000 Tandem Y80DVB35461 70 , 30,000 (Valued)
(Diesel) (Sander)
7. 1977 Ford Model LTS 8000 Tandem Y80DVC13594 72 40,000 (Valued)
(Diesel) (Sander)
8. 1978 Mack Tandem Diesel Dump DM685S-37320 83 98,000
Frink Box 10B2
9. 1978 Mack Tandem Diesel Dump DM611S-4846 84 98,000
Frink Box 10B2, Model
ET673-8M2843
10. 1979 Chevrolet Pickup Truck CCU4491150550 85 13,500
1/2 Ton, Model 10
COUNTY OF ELGIN
INSURANCE FT~~T LIST
JANUARY 1987 PAGE 2.
1987 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE # PURPOSES
1I. 1979 Chevrolet Van 3/4 Ton CGL2694137225 86 15,000
12. 1979 Dodge Model D272, 3/4 Ton D27JE9C127618 87 13,500
Club Cab .
13. 1979 Mack Tandem Dump Truck and RD685S7292 88 100,000
Box
14. 1980 Mack Tandem Dump Truck and DM685S-44884 89 . 105,000
Box
15. 1980 Mack Tandem Dump Truck and DM685S-44891 90 105,000
Box
I
16. 1974 GMC Tandem Diesel and Fifth YJH904V590S76 91 35,000 (Valued)
Wheel
17. 1981 Ford F250 Supercab Pickup LFTFX25E8BKA21191 92 13,500
18. 1981 Ford F350 Pickup 2FTHF35G6BCA51734 93 15,000
.
19. 1981 Dodge PickUp, Model 0-342 LB7LD34TSBS175939 94 15,000
20. 1982 Ford LTS 9000 DUmp Truck and LFDZY90W7CVA17423 95 105,000
Box
2l. 1983 Dodge Van Model B322 2B4JB31T2DK398502 96 15,000
22. 1983 Dodge Pickup 1B7JD24T1-ES-274845 97 13,500
COUNTY OF ELGIN
INSURANCE FLEET LIST
JANUARY 1987 PAGE 3.
1987 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE # PURPOSES
23. 1983 Dodge Pickup 107JD24T3-ES-274846 98 13,500
24. 1983 Dodge Pickup 1B7J024T1ES281360 99 13,500
25. 1985 Dodge Pickup IB7DJ24T6F5636170 110 13,500
26. 1985 GMC Double. Cab PiCkUp 1GTGC33M4FSS17465 111 16,500
Model TC30943-AS3
27. 1985 GMC Double Cab PiCkUp IGTGC33MSFS518703 112 16,500
Model TC30943-AS3
28. 1985 GMC Double Cab Pickup 1GTGC33M8FS518778 113 16,500
Model TC30943-AS3
29. 1985 GMC Double Cab Pickup 1GTGC33M8FS518733 114 16,500
Model TC30943-AS3
30. 1985 Mack Dump Truck and Box 2M2B126C4FCOl1826 115 110,000
Model OM 686S
3l. 1980 International Cabover Model KCA12273 116 30,000 (Valued)
(Purchased November 1985)
.
32. 1986 International Double Cab IHTLAHEMXGHA29611 117 33,500
33. 1979 Ford LTS 9000 Tandem Dump Y902VFA6338 118 40,000 (Valued)
34. 1987 Chevrolet 3/4 Ton Pickup 119 13,500
COUNTY OF ELGIN
INSURANCE FLEET LIST
,JANUARY 1987
ITEM #
YEAR
35.
1987
36.
1986
37.
1984
TRADE NAME
Chevrolet 3/4 Ton Pickup
Mack Model DM 686S Tandem Dump
Wiltsie T:rai1er
SERIAL NUMBER
VEHICLE #
120
2M2B126COHC013785
121
19-24-234
TOTAL (WITHOUT ITEMS #34 AND #35)
* (ITEMS #34 AND #35 NOT YET RECEIVED AS OF DECEMBER 15, 1986 - ~ NOT INSURE)
PAGE 4.
1987 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
13,500
110,000
14,000 (Valued)
$1,366,500 '
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1987
NOTE: Those :rt........c:> Valued Represents Total
Val ue Receivalbe. Others are
Blanketed, Replace Machtne for
Machine.
1987 AMOUNT FOR
BLANKET INSURANCE
ITE."1 # YEAR ITEM SERIAL NUMBER PURPOSES
.'
1. 1974 Grader #17 - Champion 600B 94-600B-1232-6649 40,000 (Valued)
2. 1976 Grader *.18 - Champion D-740 740-21-277-9685 130,000
3. 1979 Grader #19 - Champion D-740 740-21-666-11863 130,000
4. 1979 Grader #20 - Champion D-74e 740-22-123-12187 130,000
I
5. 1981 Grader #21 - Ch~pion 0-740 740-82-46-14350 130,000
6. 1973 Tractor #22 - John Deere Model JD301 and 183518 20,000
Side Mounted Mower
7. 1973 Tractor #23 - John Deere Model JD30l and 183513 20,000
Side Mounted Mower
8. 1973 Tractor #26 - International Model 2300A and A470002BOO0898 NIL
1850 Loader
9. 1975 Tractor #27 - Massey Ferguson Model 135 and 446547 lO.OOO (Valued)
Mower
10. 1981 Tractor #34 - International Model TD-8E 7704 75,000 (Valued)
Bulldozer
ll. 1982 Tractor #35 - John Deere Model 410 Backhoe 380685 63,000
and Loader
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1987
PAGE 2.
ITEM # YEAR ITEM SEPTl'lT NUMBER
,
12. 1982 Tractor #36 - John Deere Model 410 Backhoe 384305
. and Loader
13. 1981 Tractor #37 - International Model TD-7E 5670
Dozer
14. Tractor #38 - Ford Model 3550 Loader and
Post Eole Auger
15. 1984 Tractor #39 - John Deere Model 301 Tractor 7f0593
and Mower
16. 1984 Tractor #40 - John Deere Model 301 Tractor 710635
and Mower
17. 1983 Tractor #41 - Case Model 680H Backhoe 9151.029
(Purchased 1985)
18. Tractor #42 - Case International Model S85 and B01S811
Disc Mower (Rear Mount)
19. Tractor #43 - Case International Model 585 and B015810
Disc Mower (Rear Mount)
20. Tractor #44 - Case International Model 585 and
Disc Mower (Side Mount)
21. Tractor #45 - Case International Model 585 and
Disc Mower (Side Mount)
1987 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
63,000
65,000 (Valued)
25,000
20,000
20,000
68,000
22,000
22,000
22,000
22,000
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1987
ITEM t YEAR ITEM I SERIAL NUMBER
.
I
22. 1977 Loader #5 - !'...ichigan Model l25B
23. Loader #6 - John Deere J644B 340392DW
24. 1975 Loader #7 - John Deere 544B Loader 3l0277T
25. 1955 Roller #1 - Galion Tandem Steel Wheeled
Roller Model TC5-8G (Valued.)
26. 1962 Roller #2 - Galion 9 Sheel Rubber Tired
Roller, Model 9-C (Valued)
27. 1976 Roller #3 - Galion 9 ~~eel SPC-LW-12-5806
I J2557
28. I 1968 Etnyre - 2500 Galion Distributor
29. 1975 Sander #10 - King Seagrave Model HD7S 75482
30. 1975 Sander #11 - King Seagrave Model HOTS 75483
3l. 1977 Sander #12 - King Seagrave Model HDTQ
32. 1980 Sander #13 - King Seagrave Model K-6l-1
33. 1980 Sander #14 - King Seagrave Model K-6l-2
34. 1984 Sander #15 - London Machinery Company Limited 84-046
35. 1984 Sander #16 - London Machinery Company Limited 84-047
36. 1984 Sander #17 - London Machinery Company Limited 84-048
PAGE 3.
1987 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
60,000 {Valued)
120,000
95,000
NIL
NIL
45,000
55,000
13,500
13,500
13,500
13,500
13,500
13,500
13,500
13,500
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY ~987
ITEM #
YEAR
lTE."1
37.
Sander #18 - London Machinery Company Limited
(Truck 117) 10 Cu. Yd.
38.
Sander #19 - London Machinery Company Limited
(Truck 63) 8 cu. Yd.
39.
1966
and
1986
Wald Pavement Marking Equipment, Co~ressor,
Etc., Truck Mounted Modified by I.B.I.S.
(Products 1985)
40.
Bros. V~rating Roller #1 - Model VP4D (Valued)
41.
Bros. V~rating Roller #2 - Model vp4D (Valued)
42.
Vulca Tamp - 60 Inch Sheepsfoot Roller
43.
1968
Candian Scale 30 Ton Scales #2 (Valued)
44.
Canadian Scale 50 Ton Scales #3
(Pleasant Valley Pit)
45.
Canadian Scale 50 Ton Scales #4 (Sparta)
46.
1965
Jaeger 125 CFM Compressor
47.
Air Compressor # 2 - Holman 185 CFM
48.
1969
Etnyre Chip Spreader
49.
Overhead Crane - Richard Wilcox Model 11-230
50.
Rotary Hoist - Dover
PAGE 4.
1987 AMOUNT FOR
BLANKET INSURANCE
SERIAL NUMBER PURPOSES
.
86-014 14,500
86- 13,500
65,000
':.
203 NIL
225 NIL
A184105 I NIL
22567 NIL
NIL
NIL
804X NIL
0976 20,000
(Motor - E5289-9)
K-3447 50,000
35,000
15,000
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1987
PAGE 5.
ITEM :#
YEAR
ITEM
SERIAL NUMBER
,
1987 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
.
51.
1985
Elgin Pelican Sweeper
A183S
115,000
52.
Condor Man Lift
42448LC
35,000 (Valued)
53.
Floater: Surveying Equipment
NIL
Other Items: Snowplow Equipment As Per List
Radio Tower
!tl ~9Ll3~oon
194,000
8,000
$2,145,000
.".
COUNTY OF ELGIN ROAD DEPARTMENT
SNOW PLOWING EQUIPMENT
J ~
MACHINE
7. Grader #17
8. Grader #18
1976 Champion 0-740
9. Grader #19
1979 Champion 0-470
10. Grader #20
1979 Champion 0-740
ll. Grader #21
1981 Champion 0-740
12. Truck #115
1985 Mack
13. Truck #121
1986 Mack
PLOW EQUIPMENT
(a) Champion Model 9900 ..V'. Plow, Harness
and Wing, File 68-1 (Originally
Grader #14). .
(b) Frink Model 440 SK One Way.
(a) 1976 Model l45~ One Way Champion Plow
Wing and Harness, File 76-10.
(b) Model #9 Frink Plow "V", Serial
No. 509V 9262 64.
(a) Harness and Snow Wing.
(b) "V" Plow, Wabco Model #9, File 11-1
Serial No. 1634 (Grader #16).
(c) Frink 440 SK One Way Snow Plow
(Gr ader #16)
(a) Frink Model 440 SK, 9 Foot On~ Way
Plow, Model sa Moldboard New
Driveframe (K Model) 1n 1977
(From Grader #15).
(b) Wabco #9 "V" now (Purchased used
from Champion with Grader #20)
Se~ial No. 1636.
(c) Harness and Snow Wing, Champion
(Pu~chased with Grader #20).
(a) One Way 9 Foot Model 145S Champion
Plow, Harness and Wing, File 74-3.
(b) 1958 used Champion "V" Plow,
File 74-3.
(a) Frink Model 470 SK Hooker One Way
Plow, File 84.14.
(b) Frink Model #780, Closed Tower and
Snow Wing, etc., File 84-4.
(c) 11'1" Plow, Wabco Model #6, (Originally
on Grader #13, File 64-3.
(a) Frink Model 470 SK Hooker One Way
( F i 1 e No. 86 - ) ._
(b) Frink Model #780 Closed Tower and
Snow Wing, etc., File 86-
(c) Frink "V" Plow purchased in 1986
from Port Stanley.
JANUARY 1987
PAGE 2.
AMOUNT
3,000
4,000 (Wing)
3,000
3,000
4,000 (Wing)
3,000
4,000
3,000
3,000
3,000
3,000
4,000
3,000
4,000 (Wing)
3,000
8,000
7,000
3,000
9,000
8,000
1 ,000
$194.000
ST. THOMAS, ONTARIO
JANUARY 7, 1987
PAGE 1.
,.,."'~
THE COUNTY OF. ELGIN ROAD COMMITTEE met at the Municipal Building on
Wednesday, January 7, 1987 at 9:30 a.m. All members were present. Also present
was Mr. Frank Clarke of the Ministry of Transportation and communications, the
Engineer and Assistant Engineer.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. PEROVICH
THAT THE MINUTES OF THE MEETINGS OF DECEMBER 11 AND 16, 1986
BE APPROVED.
CARRIED."
THE ENGINEER REPORTED AS FOLLOWS:
1. A six page legal length description of County requirements had been forwarded
to A. M. Spriet Associates regarding the Lynhurst Area sewage works. The
final plans and specifications would have to be submitted for County approval
before tenders could be called.
2. The Assistant Engineer reported that it was expected to start work on the
Glencolin Bridge cleanout on the 19th of January.
3. The County's road assumption by-law was awaiting approval of Cabinet. It
was hoped that approval would be received before the end of January.
4. The Region of Haldimand-Norfolk reported that they expected to have their
by-law in place by February for the assumption of the Bayham-NOrfolk Townline
between Road #38 and Road #45.
5. The Township of Westminster had recommended to the County of Middlesex that
a by-law be passed to assume as County road the portions of the Middlesex-Elgin
Townline.
6. Two ton truck tenders were due next week and front end loader tenders were
due on January 20th.
7. An application under Section 38 of the Unemployment Insurance Act had been
made and acknowledged but no further information was available.
8. The County Solicitor had been instructed to approach the Port Stanley
Terminal Rail Incorporated Solicitor to draw up an agreement.
9. An application had been made to the Railway Transport Committee for signal
protection on Road #48 and Road #45.
51. 1HOM~5, ON11\RIO
JI\NUI\R'{ 7, 1987
pl\GE 2.
iHE ENGINEER REPORiED ON iHE WORK iO DAiE AS FOLLOWS:
1. FinanciallY the County had ended 1986 in good condition. All salt bills
had been paid the machinery purchases were on budget and lesS than $20,000
of in~oices (other than stocK) would be assigned from 1986 to 1987. ihis
was the lowest amount in many years.
2. Winter control to date had been minimal.
3. Crushed gra~el was being hauled from the Sparta Pit to the County Garage on
days where the weather would allow.
4. Gra~el was being piled at the Pleasant ~alley Pit from the berm along side
the iownshiP road. ihis would allow the iownshiP of Yarmoutn to reroute
their drainage ditch to the County pit next summer.
5. iree cutting was underway.
6. ihe erection of signs was continuing.
IIMO\lEO B'{:
~. K. FORO
SECONDED BY: R. F. PURCELL
iHAi iHE FOLLOWING ACCOUNiS BE PASSED:
PAYLISi NUMBER 54 AMOUNiING iO $76,631.20
PAYLISi NUMBER 55 AMOUNiING iO $84,295.73
PAYLISi NUMBER 56 AMOUNiING iO $46,768.46
PAYLlSi NUMBER 1 (1987) AMOUNilNG iO $73,169.~_.
C~RRIEO.II
CORRESPONDENCE WAS NOiED AS FOLLOWS:
1. From the Ministry of iransportatiOn and communications stating that
interim road subsidY payments for 1986 in the amount of $1,538,100 would
2. From the central Elgin Planning Office with a change in official plan in
the iownshiP of Yarmouth to allow the Municipal World to operate a business
from the Old Union School.
be forwarded to the ireasurer.
3. From the Ministry of Municipal Affairs regarding amendments to the Municipal
Act with regard to iownline BridgeS on County Roads. ihis matter was left
in abeyance until the Engineer recei~ed further information.
SI. lHO~~S, ON1~R10
JJ.\NUJ.\R'{ 7, 1987
pJ.\GE 3.
4. From tne 10wnsniP of ~ldborOUgn witn rezoning amendments.
S. From tne 10wnsniP of ~armoutn witn tWO rezoning amendments.
6. Oupont Canada witn regard to Glean HerbiCide to control wild carrot.
7. From Brenda ~arKeting 1ncorporated regarding certificate to transmit natural
gas. lne tngineer stated tnat tne solicitor for tne soutnwestern ontario
~unicipal Gas Francnise Group was acting on benalf of the municipalitieS~
3. From the ~illage of port Burwell requesting tnat tne section of road between
Road i42 and cnatham street be enlarged for twO-way access to Chatham
street. lne committee tabled the request until tney had an opportunity to
~iew the location on tneir spring road inspection.
"MO\lED B'{:
StCONOtO B~: R. F. PURCtLL
lH~1 ~t RtCO~~tNO 10 COUN1~ COUNC1L lH~1 ~ B~-L~~ Bt p~SStO ~H1CH ~lLL 1~
tFrtCl CORRtCl CL~USt 4 Or B~-L~~ i36-63. l~H1CH ~OULO Rt~O lH~1 B~-L~~
i3S-31 Bt RtPt~LtU.)
v.t. J.\. MJ.\R1'{N
CJ.\RR 1 ED. "
lhe tngineer reported tnat he had not yet had time to re~iew the ~outn
corps programme audit submitted bY the ~inistrY of ~unicipal ~ffairs.
~r. Lyle ~ells would attend the ne~t meeting to re~ieW insurance.
~r. ~ells waS satisfied with the ~alues assigned to ~arioUS pieces of equipment
by the tngineer for the fleet and floater policies. lcopies of tnese were
distributed to members.)
lhe tngineer stated that he had recei~ed preliminary subsidY and spending
allocations from the ~inistry of lransportatiOn and communicatiOns ~ia phone.
lhese were subject to written confirmation. 1t appeared that some monies had
been allocated for maintenance for the increased road System for 1937 and there
was an increase in the allocatiOn for resurfacing. County road construction
subsidY allocatiOn would be appro~imatelY the same as it was in 1936 l$9S0,OOO).
1n light of thiS information the committee disCUssed in some length tne County'S
proposed construction programme including the Hubrey-Hi9hbUry Road LinK,
continued .
SI. I~O~~S, O~I~RIO
J~N\.H\R'( 7, 19B7
P ~GE l\..
st. George street, tne com91etiOn of 19B6 9rojects and tne 90ssibility of ~orK
on Road #22 and Road #2 ~est of outton.
I~E ~EE11~G ~OJOUR~EO FOR LU~C~ · · ·
~F1ER LU~C~ · · · .
lne committee disCUssed tnese matters furtner and instructed tne Englneer
to de~el09 a construction 9rogramme for furtner diSCUssion ~itn tne em9nasis
being 91aced on tne com91etiOn of 19B6 9rojects, minimal e~gense on st. George
street. and an a991icatiOn for SU991ementary funds for engineering ~orK on
Radio Road-~ignbUry ~~enue connection.
"~O~EO 11'/: ~. 1(. FORO
SECO~OEO 11'/', E. ~EU\<'~~~
1~~1 ~E ~OJOUR~ 10 ~EO~ESO~'/' J~~U~R'/ 14 ~1 9:30 ~.~.. I~URSO~'/.
J~~U~R'/ 29 ~1 9: 30 ~.~. ~~O ~EO~ESO~'/' FEIIRU~R'/ 4. 19B7 ~1 9: 30 ~.~.
C~RR 1 ED. \\
SI. lHO~~S, ON1~RIO
DECE~BER 16, 19B6
p~GE 1.
lHE COliNl~ Or ELGIN RO~O CO~~IIIEE met at tne ~unicipal Building at
9:30 a.m., luesday, oecember 16, 1986. '~ll members ~ere present e~cept Ree~e
pero~icn and Ree~e ~artyn.
"~O\jED B'{:
SECONOEO B~: E. NEliK~~ ,
lH~1 lHE ~INlilES Or lHE ~EElINGS Or No~E~BER 5 ~NO OECE~BER 3, 1986 BE
~PPRO\jED.
~. \Z. fORD
C~RRIED."
lHE ENGINEER REPOR1EO ~S rOLLO~S:
I. lnat a meeting nad been neld ~itn representati~es of tne City of st. lnomas,
~r. Hennessey and tne Engineer to disCUSS tne ac~uisition of property at
Co~an parK.
It nad been agreed tnat tne County ~ould na~e free access to tne property bY
tne end of January at tne latest. compensation ~ould liKelY be re~uested in
tne form of ~orK tnat ~ould be necessarY to replace tne ball diamond tnat
~as on tne centreline of tne ne~ road and it appeared tnat tne City ~isned
otner ~orK done as compensation for tne property. ~ complete proposal ~ould
be fortncoming snortlY,
2.
~ meeting nad been neld ~itn ~r. Larry Gigun of ~. ~. spriet and ~ssociates
~itn regard to tne Lynnurst ~rea se~er system. It appeared tnat little
~orK nad been done bY ~. ~. spriet and ~ssociates since earlY summer. lne
county'S re~uest for ~orK, tnroUgn tne ne~ centreline grade as proposed bY
tne County ~as being for~arded. lne County nad alsO re~uested tnat tne
grade be completelY reinstated, complete ~itn aspnalt pa~ing on st. George
street and tnat ~ellington Road be reinstated as it presentlY ~as and tne
County ~aS prepared to paY for any ~orK done tnrougn Co~an parK as ~ell as
mo~e utilitieS and ~iden tne Canadian National Rail crossing.
3. rurtner information nad been recei~ed from tne catfisn creeK conser~ation
~utnority on tne Glencolin Bridge cleanout on Road ~40.
4. correspondence ~aS read from tne County of O~ford in ~nicn tneY stated tnat
County council nad agreed ~itn tne recommendatiOn of tne publiC ~orKs committee
in ~nicn tne county's re~uest to na~e certain to~nline roads assumed as
continued .
S1. 1HOM~S, 0~1~RIO
OeCeMBeR 16, 19B6
?l\GE 2.
personal basis.
5. ~arden purcell stated that he would contact members of the City of London
council with regard to the Hi9hbUry-Hubrey-RadiO Road LinK and that the City
of st. 1homas would formerlY appro~e of the LinK earlY in the ~ew ~ear.
b f tne City of London staff to
1he engineer waS re~uested to contact mem ers 0
inform them as to progreSS to date.
County roads in conjunction with the County of elgin was not acceptable.
1he committee asKed that the engineer obtain a list of public ~orKs Members
from the county of Oxford and decided that representatiOn would be made on a
1He e~GINeeR RePOR1eO O~ 1He ~ORIZ 10 o~1e ~S rOLLO~S:
1. ~inter control had been fairlY hea~y in the past twO weeKs, althoUgh the
forecast for the weeK of oecember 15th was good.
2. casual help would be laid off, effecti~e Oecember 19th.
3. ~ll accounts recei~ed to Oecember 17th would be paid and it appeared that
approximatelY $20,000 to $25,000 could be put toward the accounts of
Oecember 31st. 1hiS would place the County in a better position as far
as ha~ing their bills cleaned up at the end of the year then in past years.
4. Road #29 at McBains Cul~ert had been opened.
5. Land purchase had been completed on Road #2, fencing was underway and tree
cutting would start shortlY,
6. Gra~el was being hauled from the sparta Pit to ~hiteS station as weather
permitted.
7. 1he berm on the Pleasant ~alleY Pit would be remo~ed starting shortlY and
be piled on the gra~el pile for future crushing.
B. Some small drainage projects had been completed.
9. e~uipment repair nad been relati~elY light altDOUgh a radiator nad been
re~uired on the John oeere 644B Loader.
10. Signing worK was underwaY and it was DOped to na~e at least twO lists
completed by spring.
11. some brushing and tree cutting was under~aY on Road #20 starting in
port stanley and worKing north.
ST. THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 3.
"MOVED BY: R. F. PURCELL
SECONDED BY: E. NEUKAMM
THAT THE FOLLOWING ACCOUNTS BE PASSED:
ACCOUNT NUMBER 52 AMOUNTING TO $68,718.93
ACCOUNT NUMBER 53 AMOUNTING TO $64,905.09
CARRIED. II
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WILLIAM CRAIG TURVEY BE DESIGNATED A REGULAR EMPLOYEE, CLASS II
(NIL EXPERIENCE); EFFECTIVE DECEMBER II, 1986.
CARRIED. II
CORRESPONDENCE WAS NOTED AS FOLLOWS:
I. Township of Bayham with zoning by-laws; rural residential Lot 26,
Concession V, County Road #45, Lot 15, Concession V, Highway #19.
2. Township of Dunwich, with a zoning by-law; rural residential Lot 'B1,
Concession XI, County Road #16. The old school would be torn down and
replaced with a modern residence.
3. Township of Yarmouth with a zoning by-law for residential purposes in
Lot 1, South Edgeware Road, County Road #26.
4. Township of Yarmouth with a zoning by-law for Lot 5, Concession IV,
County Road #27 to rezone the old Union School for quiet, clean, dry
light industrial and commercial type work.
5. The Ministry of Transportation and Communications to Warden Purcell
regarding symbols for disabled drivers for special parking. The Warden noted
that it was not his intention to have a special parking by-law passed.
6. From the Ministry of Transportation with a request for resolutions and for
long service information for the Ontario Good Roads Association Convention.
7. The Ontario Good Roads Association about running a micro-computer course
for beginners. It was noted that the County was not at a stage that such
a course would be useful, although it might be in future years.
ST. THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 4.
--....,
8. The Ontario Municipal Board with notices for a rezoning hearing regarding
Dees at the intersection of Road #20 and Road #16 in Fingal on
1
January 8th.
9. Ontario Municipal Board with several appeals against th,~ County Land
Division Committee by the Minister of Agriculture and Food.
10. Provincial Government requesting refund on the Ontario Youth Corps Programme
for 1984 - 1985 - 1986 in the amount of $760.50. The Committee examined a
copy of the audit carried out and agreed with the Engin'~er and the Clerk-Treasurer
that further information was required before any payment is made. The total
cost of the programme was $55,000.
11. From the Solicitors of WilliamGarbett with a revised claim against Heath
Chevrolet, the County of Elgin and the Township of Southwold for injuries
resulting from an accident in June 1986 on County Road #26. The Engineer
noted that the County had been named third party as Mr. Garbett was claiming
nearly $1,000,000 in damages for himself and family. The operator of the
Heath Chevrolet car did not have a license and was intoxicated at the time.
12. From Mr. Max Jolliffe, Director of the Port Stanley Terminal Rail Incorporated
stating that he felt that the present letter of intent Iwas sufficient and
there was no need to have an agreement between the County and the Port
Stanley Terminal Rail Incorporated. The Engineer was instructed to have the
County Solicitor, Mr. Murray Hennessey contact the Port Stanley Terminal
Rail Incorporated Solicitor and try to impress upon him the fact that suc~
an agreement would be required to allow the Port Stanley Terminal Rail to
become incorporated under the Railway Act using a Private Members Bill. If
an agreement was in place before the Hearing it would not be necessary for
the County to appear at the Hearing.
The Engineer reported that an application under Section 38 of the Unemployment
Insurance Act could be made for the Job Creation Programme for 10 weeks work for
nine (9) men from the 1st of March to the 1st week in May 1987 to cut trees and
brush on roads that the County would assume early in 1987. The Unemployment
Insurance Commission would pay the workers and the county would be required to
Continued . . .
ST.THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 5.
supply equipment, etc. The programme had been used two (2) years ago with
success as the County had been able to choose the workers that they wished and
the rate of pay to the workers was sufficient that good workers could be obtained
and in 1985 the County had kept the workers on after the programme was completed
as casual labourers through the Summer time and of the eight (8) workers in the
programme three (3) had since been placed on regular staff.
MOVED BY:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT AN APPLICATION FOR A JOB CREATION PROGRAMME UNDER SECTION 38 OF THE
UNEMPLOYMENT INSURANCE ACT BE MADE AND THE WARDEN BE AUTHORIZED TO SIGN
THE SAME.
CARRIED. II
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE MEMBERSHIP FEE FOR THE ONTARIO
GOOD ROADS ASSOCIATION AND ROADS AND TRANSPORTATION ASSOCIATION OF CANADA
BE PAID.
CARRIED. II
IIMOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SIBMIT TO THE MINISTRY OF TRANSPORTATION AND
COMMUNICATIONS A PETITION FOR SUBSIDY BY THE COUNTY OF ELGIN FOR ROAD
EXPENDITURES MADE ON THE COUNTY OF ELGIN ROAD SYSTEM FOR THE PERIOD OF
JANUARY 1, 1986 TO DECEMBER 31, 1986.
CARRIED. II
IIMOVED BY:
A. K. FORD
SECONDED BY: R. F. PURCELL
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE WARDEN, REEVE NEUKAMM AND THE
ENGINEER BE APPOINTED TO THE WESTERN ONTARIO MUNICIPALITIES COMMITTEE ON GAS
FRANCHISE AGREEMENTS.
CARRIED. II
ST. THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 6.
IIMOVED BY:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT THE ASSISTANT ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(B) COUNTY ENGINEER'S AND MUNICIPAL ENGINEER'S ANNUAL I~EETING IN CONJUNCTION
WITH THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(C) MUNICIPAL ENGINEER'S ANNUAL WORKSHOP.
(D) SUBURBAN ROAD COMMISSIONERS' ANNUAL MEETING.
CARRIED.II
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE COUNTY ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(B) COUNTY ENGINEER'S AND MUNICIPAL ENGINEER'S ANNUAL I~EETING IN FEBRUARY
IN CONJUNCTION WITH THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(C) ROADS AND TRANSPORTATION ASSOCIATION OF CANADA CONVENTION.
(D) MUNICIPAL ENGINEER'S ANNUAL WORKSHOP.
(E) SUBURBAN ROAD COMMISSIONERS' ANNUAL MEETING.
CARRIED. II
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERKTO SIGN PLANS FOR WIDENING COUNTY ROAD ALLOWANCES AS
NECESSARY IN 1987.
CARRIED.II
IIMOVED BY:
R. F. PURCELL
SECONDED BY: A. F. FORD
THAT THE FEES FOR THE COUNTY OF ELGIN ROAD SUPERINTENDENTS' ASSOCIATION BE
PAID FOR THE ENGINEER, ASSISTANT ENGINEER, SUPERINTENDENT AND ASSISTANT
SUPERINTENDENT; $50.00 PER MUNICIPALITY PLUS $10.00 PER MEMBER.
CARRIED. II
ST. THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 7.
IIMOVED BY: R. F. PURCELL
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE 1986-1987 ROAD COMMITTEE ACT
AS THE COMMITTEE FOR THE FOLLOWING PURPOSES:
(A) SOLID AND LIQUID WASTE DISPOSAL.
(B) MOSQUITO CONTROL FOR THE PREVENTION OF ENCEPHALITIS.
(C) LAKE ERIE EROSION.
CARRIED.II
IIMOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY'S REPRESENTATIVE ON THE
ST. THOMAS SUBURBAN ROAD COMMISSION, MR. ALBERT AUCKLAND BE AUTHORIZED TO
ATTEND THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION IN TORONTO AND THE
SUBURBAN ROAD COMMISSION OF ONTARIO EXECUTIVE AND THE ANNUAL MEETING OF THE
SUBURBAN ROAD COMMISSIONS OF ONTARIO WITH THE USUAL CONVENTION EXPENSES
PAID.
CARRIED. II
The Engineer recommended that the Committee make an early recommendation to
County Council for a supplementary by-law for funding for slOils tests at the
Tates Bridge as the Ministry stated that all supplementary requests be received
by the Ministry by March 1, 1987 rather than the usual March 31, 1987 date.
Soils tests would be started shortly at the bridge and the County of Middlesex
would pass a similar supplementary by-law with Elgin's.
IIMOVED BY: E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A SUPPLEMENTARY BY-LAW BE PASSED TO
PROVIDE FOR FUNDING FOR THE COUNTY OF ELGIN'S SHARE OF SOILS TESTS AT THE
TATES BRIDGE IN THE AMOUNT OF $8,000 SUBSIDY (BEING AN 80% SUBSIDY FROM THE
MINISTRY OF TRANSPORTATION AND COMMUNICATIONS AS IT IS A TOWNLINE BRIDGE).
CARRIED. II
ST.THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 8.
The budget for 1987 was discussed and the Engineer reported that the Ministry
has finally completed the revisions to the County's 1986 Needs Study Update and
were as attached. It was also noted that the assessment figures for 1987 were
apprxomately 2% less than in 1986 which would increase the Ministry of Transportaion
and Communications share of the road programme. The increase in daily traffic
was up be 9% from the previouS year and the 1985 traffic was estimated at over
447,000 kilometers daily.
The tentative new machinery budget (attached) was discussed.
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE QUOTATION OF LONDON MACHINERY COMPANY LIMITED FOR A
MODEL L61, 8 CUBIC YARD SANDER BODY AT THEIR QUOTED PRICE OF $9,050
PLUS PROVINCIAL SALES TAX (SET ON PRICE).
CARRIED."
"MOVED BY:
R. F. PURCELL
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A NEW 2 TON TRUCK WITH
DUAL WHEELS FOR USE WITH THE COUNTY'S WILTSIE TRAILER.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: R. F. PURCELL
THAT THE ENGINEER BE AUTHORIZED TO CONTINUE THE INVESTIGATION FOR A
COMPUTER SYSTEM FOR COUNTY ROAD DEPARTMENT PURPOSES AND THAT SUITABLE
FUNDS BE ALLOCATED IN 1987'S BUDGET FOR THIS PURPOSE.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO CALL QUOTATIONS FOR A 4 YARD LOADER
WITH THE COUNTY'S 125 MICHIGAN AS A TRADE-IN.
CARRIED."
ST. THOMAS, ONTARIO
DECEMBER 16, 1986
PAGE 9.
The Engineer recommended that an application be made to the Railway Transport
Committee for flashing light crossings on unprotected cross:ing on roads that the
County would be assuming. This should be done as soon as possible inasmuch as a
considerable length of time for a Board Hearing and installation was required.
It was not likely that any of the work could be done in 1987, however it would
have to be budgeted for in 1988.
IIMOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE MAKE AN APPLICATION TO THE RAILWAY TRANSPORT COMMITTEE FOR THE
INSTALLATION OF FLASHING LIGHT RAILROAD CROSSING PROTECTION ON:
(A) CANADAIN NATIONAL RAILWAY, ROAD #45 (SMOKE ROAD) CROSSING.
(B) CANADAIN NATIONAL RAILWAY, ROAD #48 (OLD LONDON AND PORT STANLEY)
CROSSING.
(C) CANADIAN PACIFIC RAILWAY, ROAD #48 (BELMONT TO ST. THOMAS SUBDIVISION).
CARRIED. II
IIMOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE ADJOURN TO WEDNESDAY, JANUARY 7 AT 9:30 A.M., WEDNESDAY, JANUARY 14
AT 9:30 A.M. AND WEDNESDAY, FEBRUARY 4, 1987 AT 9:30 A.M.
CARRIED.II
~ ~ / / J.I. "0'"0."00 /'
:/,/~ ~~-,!A~A__)
CHAIRMAN
\IIHIISIR'I Of I RANSPORl AI ION AND CO\ll\llUNICA1l0NS 1986
~
BASED ON lHE COUN1'1 Of ELGIN ROAD S'IS1E\II AS II WAS ON
~
UPDA1ED 10 1986 USING \II.l.C. 1986 INfLAll0N fAC10R
I\tJ\E\,\DED
DECEV\BER 1986
ROAD CONS1RUCll0N NEEDS
BRIDGE NEEDS (COUN1'1 ROAD S'IS1EM ONLY)
ELGIN'S SHARE Of 10WNLINE BRIDGES NOl ON COUN1Y
ROI\DS
ASPHALl RESURfACING
$23,780,000
5,376,000
4,3l6,000
lhere is no Ministry of lransportatiOn and communicatiOns subsidY allocation
toward 10wnline BridgeS not on county roads.
\IIinistry of lransportatiOn and communicatiOns assessment for County of
Elgin in 1987 - 624 million dollars.
In 1986 it was 636 million dollars.
lhiS will result in a slightlY increased Ministry of lransportatiOn and
communicatiOns grant as funding is dependant on municipalitieS ability
1011\l \'\EEDS
l4,708,000
------
~
to pay.
In 1985 daily travel on county roads waS 447,568 Kilometers dailY'
Average annual dailY traffiC count 938.
1984 daily traffiC count 860.
Increase 9%.
COUNTY OF ELGIN ROAD DEPARTMENT
1987 NEW MACHINERY
MACK TRUCK AND PLOW (LESS INTERIM PAYMENT)
2 CHEVROLET PICKUP TRUCKS (NET AFTER TRADE-IN)
2 CASE TRACTORS AND SIDE MOUNT MOWERS.
MOTOR MACK - TRUCK #89 (INSTALLED)
MOTOR MACK - TRUCK #90
FLOAT TRUCK (2 TON CAB AND CHASSIS WITH FIFTH WHEEL)
FOR WILTSIE TRAILER
SANDER AND USED TRUCK (EXTRA ROAD MILEAGE)
TRADE-IN 1974 CHAMPION 0 600 GRADER
TRADE-IN 1976 - 4 CUBIC YARD MICHIGAN MODEL 125 LOADER
RADIO UNITS (2 EXTRA)
DEVELOPMENT OF SPARTA GRAVEL PIT
COMPUTER AND SOFTWARE PROGRAMMES
TRADE-IN PICKUP TRUCK AND VAN IN FALL (1979 MODELS)
MISCELLANEOUS EQUIPMENT
$ 95,000
26,000
44,000
10,00~
10,000
30,000
50,000
135,000
145,000
3,000
15,000
25,000
26,000
9,000
$623,000
NEEDS STUDY REQOEST TO MINISTRY OF TRANSPORTATION AND
COMMUNICATIONS
$623,000
* MACK TRUCK AND PLOW, PICKUP TRUCKS AND TRACTORS HAVE ALREADY BEEN TENDERED
FOR IN 1986, BUT WILL NOT BE RECEIVED UNTIL 1987.
COUNTY OF ELGIN ROAD DEPARTMENT
NOTICE TO EMPLOYEES
RE: 1987 MACHINERY ACQUISITIONS
The County of Elgin Road Committee at a recent meeting
discussed the purchase of machinery for 1987 and the following
items have been purchased or are tentatively scheduled:
I. Mack Truck and Snowplow. This truck has been purchased
and is presently at Frink Canada, Preston, having the
snowplow equipment mounted on it. It's hoped to have it
by the end of January.
2. 2 Chevrolet Pickup Trucks. These trucks have been
purchased and Truck #87 has been traded-in. It is hoped
to have these trucks by the end of January.
3. 2 Case Tractors and Side Mount Mowers. These tractors
are identical to those purchased last Spring with the
mowers side mounted instead of being'" rear mounted. The
Region of Haldimand-Norfolk has had good success this
year with similar units. We expect these units in time
for Spring work.
4. Motor Replacement Truck #89, completed.
5. 2 Ton Cab and Chassis (Ford F600 Type). For use with
the Wiltsie Trailer. Tenders will be called shortly and
it is hoped to have this unit by the 1st of April.
6. A London Sander has been purchased for use on the expanded
road system. The sander will be operational when needed
this Winter. Whether an additional used truck will be
purchased or a truck hired has not yet been decided.
7. 4 Cubic Yard Loader to replace the Michigan 125 Loader.
Quotations will be called shortly and it is expected
that a used machine will be purchased before Spring.
8. Grader #17 will be traded-in on a new or a demonstrator
model Grader. It has not yet been decided whether' this
unit will be used in addition to the present graders or
whether Grader #18 will be used as a standby.
9. A Computer System and Software Programme is being
investigated and hopefully will be in place some time in
1987 to assist with stockkeeping and bookkeeping.
10. Fall purchases may include the replacement of Truck #85
and Truck #86.
R. G. MOORE
COUNTY ENGINEER
ST. THOMAS, ONTARIO
DECEMBER 11, 1986
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Municipal Building,
at 2:00 p.m., Thursday, December 11, 1986 in conjunction with County Council.
MEMBERS:
Warden R. F. Purcell
Reeve D. Perovich
Reeve Village of Dutton
Township of Aldborough
Reeve A. K. Ford
Township of Dunwich
Township of Yarmouth
Reeve W. A. Martyn
Reeve E. Neukamm
Township of Malahide
Reeve M.H. Stewart
Township of Bayham
ADVISORY MEMBERS:
Reeve C. R. Willsey
Township of South Dorchester
Reeve D. H. Pearson
Town of Aylmer
Deputy Reeve H. F. Lyle
Township of Southwold
IIMOVED BY:
D. PEROVICH
SECONDED BY: A. K. FORD
THAT REEVE STEWART BE APPOINTED CHAIRMAN OF THE ROAD COMMITTEE FOR
1987.
CARRIED. II
The Chairman thanked the Committee for the honour accorded him.
IIMOVED BY:
D. PEROVICH
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED LIMITING
THE SPEED LIMIT ON COUNTY ROAD #16 IN THE VICINITY OF THE SOUTHWOLD
SCHOOL AND ELGIN MANOR TO 60 KILOMETERS PER HOUR AS PER THE FOLLOWING
SCHEDULE.
CARRIED. II
ST. THOMAS, ONTARIO
DECEMBER 11, 1986
PAGE 2.
SCHEDULE lA'
COUN1Y ROAD #16 IN THE TOWNSHIP OF SOU1HWOLD BEING TALBOl ROAD EASl AS
SHOWN ON REGISTERED PLANS D-1020 AND D-1021, FROM lHE EAST LIMll OF THE ROAD
ALLOWANCE BETWEEN LOTS 38 AND 39, NORTH OF TALBOT ROAD EAST, SOUTHWOLD TOWNSHIP
TO 221 METRES EAST OF lHE WEST LIMIT OF LOT 40, NORTH lALBOl ROAD EAST, TOWNSHIP
OF SOU1HWOLD, A DISTANCE OF APPROXIMA1ELY 610 METRES.
Warden purcell brought the Committee up to date on the Hubrey-Highbury-
Radio Road LinK and noted that Middlesex County had accepted the recommendation
of their Road committee to approach the Minister for extra funding.
IIMOVED BY:
E. NEUKAMM
SECONDED BY: R. F. PURCELL
WE RECOMMEND TO COUN1Y COUNCIL lHAT THE RESOLUll0N OF THE ST. THOMAS
SUBURBAN ROAD COMMISSION IN WHICH lHEY REQUESTED lHAl REPRESEN1All0N
BE MADE TO THE PROVINCIAL GOVERNMENl 10 PROVIDE ADDllIONAL FUNDING 10
THE COUNTIES OF ELGIN AND MIDDLESEX TO ALLOW FOR THE CONSTRUCTION OF
lHE ENTIRE HUBREY-RADIO ROAD LINK AS SOON AS POSSIBLE BE ENDORSED. WE
ALSO AGREE WllH lHE 51. lHOMAS SUBURBAN ROAD COMMISSION THAT lHE
PROJECT SHOULD BE UNDER THE AUSPICES OF THE ST. ~~AS SUBURBAN ROAD
COMMISSION AS FUNDS OF THE COMMISSION WILL ALLOW.
CARRIED. II
"MOVED BY:
A. K. FORD
~,
SECONDED BY: E. NEUKAMM
WHEREAS TRAFFIC BETWEEN lHE CITIES OF LONDON AND SI.IHOMAS DESIRES 10
lR~EL DIRECTLY BETWEEN THE CEN1RES OF BOTH CllI~ AND lHE EASTERN
INDUSTRIAL AREAS OF BOTH CllIES, RA1HER THAN USE EXIS1ING KING'S
HIGHWAYS #4 AND #74.
AND WHEREAS AS A RESUL1, TRAFFIC ON lHE WELLINGTON ROAD UNDER THE
CONTROL OF lHE COUNTIES OF MIDDLESEX AND ELGIN HAS INCREASED TO lHE
CONTINUED . . . .
ST. THOMAS, ONTARIO
DECEMBER 11, 1986
PAGE 3.
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
CONTINUED . .
POINT THE ROAD HAS REACHED ITS CAPACITY AND WIDENING PORTIONS OF IT TO
4 LANES AND THE CHANNELIZATION OF ALL INTERSECTIONS IS NOW REQUIRED.
AND WHEREAS THE IMPROVEMENT OF A HIGHBURY, HUBREY, RADIO ROAD LINK
BETWEEN LONDON AND ST. THOMAS WOULD NOT ONLY ALLEVIATE THE NEED FOR
SOME OF THE IMPROVEMENTS ON WELLINGTON ROAD FOR A NUMBER OF YEARS BUT
ALSO CONNECT THE INDUSTRIAL AREAS OF THE COUNTIES OF MIDDLESEX AND
ELGIN INCLUDING THE CITIES OF LONDON AND ST. THOMAS, THE LONDON AND
ST. THOMAS AIRPORTS, AND PROVIDE THE RESIDENTS OF EACH MUNICIPALITY
WITH A MUCH BETTER CONNECTION WITH HIGHWAY #401 WHILE GREATLY IMPROVING
SAFETY FOR THE ROAD USERS.
AND WHEREAS AT A MEETING OF REPRESENTATIVES OF THE COUNTIES OF MIDDLESEX
AND ELGIN AND THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS THE
WARDENS OF ELGIN AND MIDDLESEX RECOMMENDED TO THE ROAD COMMITTEES OF
THE COUNTIES OF ELGIN AND MIDDLESEX AND THE COUNCILS OF THE COUNTIES
OF ELGIN AND MIDDLESEX AND THE CITIES OF LONDON AND ST. THOMAS THAT
REPRESENTATION BE MADE TO THE PROVINCIAL GOVERNMENT TO PROVIDE ADDITIONAL
FUNDING TO THE COUNTIES OF ELGIN AND MIDDLESEX TO ALLOW THEM TO CONSTRUCT
THE ENTIRE HIGHBURY, HUBREY, RADIO ROAD LINK AS SOON AS POSSIBLE.
WE THEREFORE RECOMMEND TO COUNTY COUNCIL THAT REPRESENTATION BE MADE
~,
TO THE PROVINCIAL GOVERNMENT TO PROVIDE ADDITIONAL FUNDING TO THE
COUNTIES OF ELGIN AND MIDDLESEX TO ALLOW THE CONSTRUCTION OF THE
ENTIRE HUBREY, RADIO ROAD LINK AS SOON AS POSSIBLE AND THAT THE
PROJECT WITHIN THE LIMITS OF THE COUNTY OF ELGIN BE UNDER THE AUSPICES
OF THE ST. THOMAS SUBURBAN ROAD COMMISSION AND THAT THE WARDEN AND
CHAIRMAN OF THE COUNTY ROAD COMMITTEE, THE CHAIRMAN OF THE ST. THOMAS
SUBURBAN ROAD COMMISSION AND THE COUNTY ENGINEER HE AUTHORIZED TO MEET
WITH PROVINCIAL REPRESENTATIVES AS REQUIRED ON THIS MATTER.
CARRIED. II
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