1988 Road Committee Minutes
ST. THOMAS, ONTARIO
NOVEMBER 29, 1988
PAGE 1
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
at 9:30 a.m. on November 29, 1988. All members were present. Also present were
Mr. Jim Richards and Mr. Robert Stock of the Ministry of Transportation of Ontario
and the Engineer.
"MOVED BY:
SECONDED BY:
A. K. FORD
E. NEUKAMM
THAT THE MINUTES OF THE MEETINGS 9F NOVEMBER 2 AND NOVEMBER 16,
1988 BE APPROVED.
CARRIED. II
THE ENGINEER REPORTED AS FOLLOWS:
1. That material was still being moved out of the old hangar building and a
report had been received from Parker Consultants which had been forwarded
to the Insurance Company; however, the Insurance Adjusters have not, as yet,
heard from their company as to any settlement that might be offered.
2. That construction on Middlemiss Bridge was proceeding with piles having been
completed on the north abutment. Piling work was underway on the south pier.
The Contractor st~ll hoped to complete the north pier and the south pier by
Christmas and to complete the south abutment early in January, 1989.
3. That Brent Strickland had completed work at the Phillmore Bridge crossing,
Road #43, low water crossing except for some gabion work which the Ministry
of the Natural Resources have requested be left until next Spring.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT WE ACCEPT AS COMPLETED THE LOW WATER CROSSING AT THE PHILLMORE
BRIDGE ON ROAD #43 AND INSTRUCT THE ENGINEER TO SO CERTIFY THE
COMPLETION TO THE COUNTY CLERK.
CARRIED. II
It was noted that certain approvals in writing and other legal conditions
had not as yet been met by the owner so that the County grant could not be
S1.'1HO~~S, ON1~RIO
NO~E~BER 29, '988
P I\GE 2
",
4. 1hat the Engineer would meet with the 10wnshiP of ~ldborOugh council on
December \, \988 with regard to the loeters gravel pit on Road #6.
paid until these conditions have been met.
5. 1hat the 10wnshiP of Delaware and the 10wn of ~estminster had agreed to the
sharing of the royalty payments for \988 from st. 1homas sanitary collection
services pro-rated from the time of assumption of the road by the county in
a similar manner as to the agreement with the 10wnshiP of southWold; however,
the ClerK of southwold had pointed out that the royalty had not risen for
two\2) years and upon inquiry to ~r. ~ndy ~right, solicitor for st. 1homas
sanitary Collection Services, he had blamed the ~inistry of the Environment
for not approving a neW plan of inde~ing. RepresentatiOns had been made to
the ~inistry but as yet no information haS been received.
\. ~almsleY Bros. ltd. had completed their paving on Road #52, paving on Road #20
in Shedden, patches on Road #\8 between ~ighwaY #40\ and St. 1homas sanitary
Collection Services and a Quarter of a mile of base on Road #30 but had
stopped worK on Road #24 as they felt that it was tOO cold. 1hey hoped
to complete worK in the following weeK \WOrK completed by December 7, \988).
Shoulder gravelling was following the paving very closelY,
I~E E"GI"EER RE?OR1ED 0" ~ORK 10 D~IE as folloWS:
2. ~orK had been completed on the ~ain street in Dutton.
3. Some gravel had been placed on County Road #\8 east of County Road #\9 in
southwold. It was hoped to applY some gravel to Road #20 in southWold.
4. ChittiCK constructiOn had completed their gravel crushing contract with the
County of Elgin at ?leasant ~alley ?it.
5. ?avement marKing worK had been completed and the new sander from london
~achinerY had been placed on the pavement marKer trUCK.
6. ~inter control worK continued to be organiZed althOUgh winter control has
been light to date. Sanders were all mounted as well as snow ploWS.
SI. I~O~~S, O"I~RIO
NO~E~BER 29, \988
P I\GE 3
7. InstallatiOn of the precast concrete culvert at Glanworth Drain on Road #30
would be completed earlY ne~t weeK.
8. ~ considerable amount of earth grading worK on the Road #30 ?roject had be~n
done in the last two\2) weeKS during the dry weather. 1here would be an
overe~penditure \$50,000~) which would not be paid until \989.
9. 1here was still a long list of small jObS to be done. Casual worKers would
not be laid off until mid December.
\0. storage space for equipment that would have to be stored for the winter had
been obtained from JaCK Karn of Dowler-Karn. steel would not be available for
a building for si~\6) to eight\8) weeKS after order and thUS there was nO need
to complete plans for a new storage building until earlY spring.
"V\O~ED B'{:
~. 1\. MI\R1'{N
SECO"DED B'{: J. nSC~ER
1~~1 I~E rOLlO~I"G ~CCO\l"IS BE ~??RO~ED rOR ?~'{~E"I:
?~'{LlS1 "\l~BER 47 ~~O\l"n"G 10 $95,56\ .6\
?~'{lISI "\l~BER 48 ~~O\l"II"G 10 $967,603.79
CI\RRIED. \I
I~E C~~I~~" RE?OR1ED on lenders for a pavement marKing truCK and
recommended the purchase of the lowest lender meeting specificatiOns.
'--~
\I\'1\O~ED B'{:
C. R. ~lLLSE'{
SECO"DED B'{: J. rISC~ER
1~~1 \flE ~CCE?1 I~E 1E"DER Or C~RRIER ~~CK W\lCK CE"WE rOR ~
~~CK ~R SeRIeS W\lCK ~1 1~t.lR 1e"DEReD ?RICe Or $74,525.40
\ I"Cl\lDI"G ?RO~I"Cl~l S~leS 1~~)'
CI\RRIED. \\
\flalmsley BrOs. Quoted a price of $24.45 per ton for 3,000 tons of ~.l.8
on Road #24 west of ?Ort Bruce in '{armouth and ~alahide 10wnshipS.
51. 1HOMI\5, ON11\RIO
NO~E\'I\\3ER 29, '988
pl\GE l\.
SECONDED \3'{:
1~~1 I~E Q\l01~110" Or 'fl~l~Slt.'{ BROS. ll~IIt.D rOR I~E Pl~CE~E"1 Or
~.l.8 B~SE ~S?~~ll 0" CO\l"I,{ RO~D #24 Bt. ~CCEP1ED rOR ~PPROXI~~IEl'{
3,000 10"S ~1 $24.45 pt.R 10" ~"D 1~~1 1~IS Bt. ~DDt.D ~S ~" IIt.~ 10
1~t.IR PRt.SE"1 CO"IR~C1 'flI1~ 1~t. CO\l"I'{ Or t.lGI" rOR ~Sp~~ll p~~I"G.
1~t. CO\l"I'{ Or ElGI" IS 10 S\lPPl'{ ~Sp~~ll Ct.~t."1 rOR 1~t. PROJEC1 ~S
?t.R 1~t. ?Rt.St."1 CO"IR~C1.
1\. K. fORD
E. NEUKI\~~
"~O~ED B'{:
--...
C~RRl ED. \I
\. ontario Good Roads ~ssociation requesting names for long service awards and
Resolutions for the ~nnual convention.
correspondence was noted as followS:
2. ontario Good Roads ~ssociation with a policy statement on Bill \70 \~ggregate
ResOurces Act) and on urban rebates.
3. 1he ~ssociation of ~unicipalities of ontario with their response to Bill \10.
4. 1he county of lambton with their comments on Bill \70. 1he committee declined
to taKe any action on their request that laKe shipping points be defined as a
Quarry for payment of fees.
5. ~ statement of Claim for a motorcycle accident at the Jaffa Intersection \Roads
#35 and #45) on JulY 9, '988. 1he Claim had been referred to the county's
Insurance Company for a statement of Defense.
6. 1he "ational 1ransportation ~gencY stating that flashing light signals had
been installed at the C"R on County Road #45 \5moKe Road).
7. 1he "ational 1ransportatiOn ~gency with information with regard to the county's
request for improvement of sight lines on county Road #48 - 1albot subdiVision
eN Crossing.
8. 1he ~inistrY of ~griculture and rood with a copy of information forwarded to
Dillons regarding 1ates Bridge Environmental studY.
9. 1he County of ~iddlese~ SUggesting that the County of t.lgin might wish to
purchase the property at the southeast corner of county Roads #47 and #37 in
~von. 1he Engineer stated that he had written the county of ~iddlese~ a letter
SI. I~O~~S, O"I~RIO
NO~t.~Bt.R 29, \988
p I\GE 5
l \/'~g that t.lm and Beech streets be designated as trUCK
\0. 1he 10Wn of ~y mer as~l" .
d. th 10wn that the Commlttee
routes. 1he t.ngineer was instructed to a Vlse e
. . t d ~s the roads were
had nO objection to the trUCK routes belng des1gna e ·
assumed as county Roads under the criteria calling for the assumptiOn of
. t ffiC the lown would be responsible for the cost of
roads sub1ect to heaVY ra '
stating that the county of t.lgin was not considering the purchase of property
at t\\iS time.
signing.
~arioUs ~unicipal rezonings were noted.
1~t. t."GI"t.t.R Rt.~It.'flt.D the accomplishments of \988.
h h nour accorded him and
I~E C~~IR~~" 1~~NKt.D the committee for t e 0
wished the committee good lUCK in the following years.
J. flSC\1ER
'\V\O\JED B'l:
St.CONDt.D B'{: C. R. ~IllSt.'{
1~~1 'flt. ~DJO\lR" 10 1~t. c~ll Or 1~t. c~~I~I\N.
CI\RRl ED. "
COUNTY OF ELGIN ROAD DEPARTMENT
TENDERS FOR TANDEM CAB AND CHASSIS
(PAVEMENT MARKING TRUCK)
(NET INCLUDING PROVINCIAL SALES TAX)
NOVEMBER 1988
1 . Carrier Mack Truck Centre
90 Enterprise Drive
London, Ontario
N6N lAB
Mack MR Seri~s $74,525.40
250 H.P. Motor
Mack T2060 Transmission
2. Peterbuilt of Ontario
31 Buchanan Court
London, Ontario
N5Z 4P9
Peterbuilt 320 $76,169.16
3. Forest City International Trucks
1712 Dundas Street East
London, Ontario
N5W 3C9
International CT-907DA $78,037.56
)
4. Kirby International Trucks Limited /
48 Ardelt Avenue
Kitchener, Ontario
N2C 2C9
International COF9670 $80,130.60
r' .
ST. THOMI\S, ONTI\RIO
NOVEMBER 16, 1988
pl\GE 1.
--'........
1HE CO\lN1Y OF ElGI" RO~D COM~ITTEE met at the Administration Building
on Wednesday, November 16, 1988 at 3:30 p.m. in conjunction with County Council.
All members were present.
THE ENGI"EER REPORTED ON THE FOllOWING:
1. Progress on Road #30 had been delayed because of inclement weather. The
forcast expenditure was very close to the $400,000 allocated. The Engineer
Suggested that the north-south portion of the road in Concession XIII,
'{armouth Township that was being used by traffic at the present time be
paved with a base co~ of asphalt. The committee felt that the portion of
the diversion that was not being used for traffic should not be paved.
2. It was hoped to place the culvert on the Glanworth Drain within the next
Weather conditions would dictate how much longer the project could continue.
3. Base coat paving had been completed on Road #2 in Dunwich Township and the
top and base paving had been completed on Road #46 in Bayham Township.
4. The top coat of pavement had been completed on Road #52 from Highway #73,
westerly to Road #35.
Two days of worK remained but Walmsley Bros. limited had left to complete a
contract for the ~inistry of Transportation that would take two days.
Other than the worK on Road #52, patching remained to be done on Road #18
east and west of Highway #401 and the base and top on the urban construction
week.
in Shedden.
It would be necessary by resolution to accept Walmsley Bros. limited prices
for asphalt paving for Road #18 and Road #20 as well as for the Township of
Yarmouth on the road between Concession IV and V between Highway #4 and Road
#22.
ST. THOMAS, ONTARIO
NOVEMBER l6, 1988
PAGE 2.
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE ACCEPT THE QUOTATION OF WALMSLEY BROS. LIMITED TO ADD THE FOLLOWING
ITEMS TO THEIR CONTRACT FOR ASPHALT PAVING WITH THE COUNTY OF ELGIN:
ITEM #11 - H.L.8, YARMOUTH TOWNSHIP ROAD BETWEEN CONCESSIONS IV AND V
FROM HIGHWAY #4 TO COUNTY ROAD #22 - 1,600 TONS @ $27.27 PER
TON.
ITEM #12 - H.L.4, PATCHING ROAD #18 - 600 TONS @ $32.50 PER TON.
ITEM #13 - H.L.4 AND H.L.8, ROAD #20 URBAN SHEDDEN BETWEEN CURB AND
GUTTER INCLUDING INTERSECTIONS - 625 TONS @ $32.50 PER TON.
CARRIED."
The Engineer reported that McLean-Taylor were not doing as well as expected
on the construction of the Middlemiss Bridge as the Thames River had risen 12
feet and had flooded out their work on the north pier. It was still hoped that
they could drive piles on the south abutment and the south pier. As yet their
sub-contractor Dean Construction had not received any piling.
Thus it appeared that the expenditure by the County of Elgin to McLean-Taylor
contract would not be in excess of $100,000.
The Engineer reported that it appeared that there were still construction
funds available, as the cost of winter salt to date had been low, $lOO,OOO was
available for other work. The Engineer recommended that resurfacing work on
Road #24 begun two years ago should be continued easterly to the top of the
Port Bruce hill. The cost of this project would be approximately $100,000 and
would be the most practical work to do at this time of year.
After discussion
"MOVED BY:'
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO SOLICIT A PRICE FOR BASE ASPHALT ON ROAD
#30 AND FOR APPROXIMATELY 4 KILOMETERS OF BASE ASPHALT ON ROAD #24 FROM THE
TOP OF THE PORT BRUCE HILL WESTERLY AND THAT THE CHAIRMAN AND WARDEN BE
AUTHORIZED TO ACCEPT THE QUOTATION.
CARRIED."
//1/1,11 -I' f2;t~".,,,,,, --;I-
v It UF'f ~~&~"
CHAIRMAN
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLUOWS:
1. We inspected the main storage garage at White's Station during our
meeting on November 2, 1988.. This building was moved to the site some
forty(40) years ago from its former location at the Ontario Psychiatric
Hospital. It is of wood truss design and was used as an airforce hangar
during World War II. Buildings that are still in use dating from that
era have had to undergo considerable rehabilitation work. (Some
rehabilitation work has been done on the County's building as well over
the years.) The building has also been inspected by Agents of Frank
Cowan Insurance Company (County's Insurance Company). More damage was
apparent during the later inspection and it is felt that the building will II; II
continue to show deterioration. Preliminary estimates from Parker
Consultants have indicated that to rehabilitate the building, even on
a temporary basis, would cost approximately $91,000. The building would
still be prone to fire and would require continuing maintenance. The
Committee felt that the building should be replaced as soon as possible
with a steel building large enough to place most of the trucks and
equipment undercover. The Engineer was instructed to obtain further
information on steel buildings and to continue negotiations with the
Insurance Company. Arrangements have been made to remove the remainder
of the stored materials and the main radio equipment. Applications
have been made to the Ministry to obtain funding for a net expenditure
of $200,000 for 1989.
2~ Ontario Municipal Board approval has been received by the County for the
Tender of McLean Taylor Construction of St. Marys for the construction
of Middlemiss Bridge. The contract has been signed, some earth
excavation has been done, and the Contractor expects to start pile
driving during the week of the 14th of November, 1988. He hopes to
complete all pile driving and some pier concrete in 1988.
- .
,;2,
..,
-I'~
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER SESSION, 1988
PAGE 2
3. Curb and gutter has been placed on Road #8, Main Street in Dutton from
County Road #13 northerly to Mary Street. Sidewalk construction by the
Village is underway. Curb and:gutter work has also been completed at
Shedden and asphalt paving will be done as soon as possible.
4. Walmsley Bros. have completed the paving contract on Road #46. They
have also completed the base coat on-Road #52 between Highway #73 and
Highway #74 and ,are laying the top coat on Road #52. They expect to
place base coat asphalt on Road #2 (new construction west of the Coyne
Road in Dunwich) shortly, as well as paving on Road #20 in Shedden and
two patches on Road #18 between Highway #4 and the St. Thomas Sanitary
Collection Services collection site in the next two(2) weeks.
5. We have purchased a John Deere 550G Bulldozer from Southwest Tractor
Incorporated of London at a price of $54,888.84 including Provincial
Sales Tax with the County's TD8 Bulldozer as a trade-in. The Tender
was the lowest of three(3) received.
6. We have purchased from Carrier Mack Truck Centre of London two(2) Mack
Tandem cab and chassis for delivery next February. These trucks will
be used as dump trucks and as snowplow trucks in place of two(2) Mack
trucks which are approximately ten(10) years old. The old trucks will
be kept as spare dump trucks and as sander trucks. Carrier Mack Truck
Centre was the lowest of five(5) bidders.
7. We have received a new Champion Grader, Model 740G from Champion Road
Machinery Sales at their price of $106,380.00 including sales tax with
the County's 1976 Champion (Grader #18) as a trade-in. Champion Road
Machinery Sales also modified the snow wing from Grader #18 onto the
new grader. The County kept their one-way and V-plows from Grader #18 as
they would fit on the new Grader. Champion Road Machinery Sales were
the only company to tender.
8. Two steel culverts on County Road #48' opposite Lots 3 and 9, Concession
XIII, Township of Yarmouth have been replaced with two 6 foot by 5 foot
precast concrete box culverts.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER SESSION, 1988
PAGE 3
9. Grading and granular base work continues, as weather permits, on Road
#30, Radio Road, Concession XIII, Yarmouth Township. It is hoped that
the precast culvert on Glanworth Drain will be placed later in the
month. All property needed has been acquired.
10. The County Engineer has been authorized to attend the County Engineers
of Ohio Seminar at Columbus on December 5, 1988 to speak on superspan
steel culverts. He will also meet with the Engineering firm of Bowser-
Morner in Dayton to discuss repairs to steel span structures in general.
Bowser-Morner have done a considerable amount of investigation into the
type of distress being shown by the Van Order culvert on Road #42 east
of Port Burwell.
11. The County Engineer has been authorized to attend the National
Association of County Engineers' Annual Conference in Wichita, Kansas
on March 28 to March 31, 1989. The Engineer is a representative of the
Province of Ontario to the National Association of County Engineers
and is also a member of a committee reviewing bridge and culvert
inspection and maintenance manuals.
WE RECOMMEND:
1. That a By-Law be passed authorizing the Warden and Clerk to sign an
agreement with Jack Tapsell, Lot 8, Concession VI, Township of Yarmouth
on County Road #45 for the installation of a two inch plastic watermain
on Road #45. Mr. Tapsell has been without water all summer and will
extend a present private watermain. It is expected that this watermain
will be taken over by the Township of Yarmouth in due course.
ALL OF WHICH IS RESPECTFULLY SUBMITTED.
CHAIRMAN
S1. 1HO~I\S, ON11\RIO
NO~EM\3ER 2, '988
pl\GE ,
THe CO\lNT'{ Or elGIN RO~D CO~~ITTeE met at \:30 p.m. on November 2, \988 in the
Engineer's Office at the ~dministration Building. ~ll members were present. ~lso present
were Mr. Robert stoCK of the ~inistrY of Transportation of ontario and the ~ngineer.
\. That he had met on october 3\, \988 with ~r. lyle Wells and ~r. Ron ~anual representing
the FranK Cowan Insurance Company with regard to wind damage to the County hangar.
During an inspection, it became apparent that there was more damage than had been
previouslY noticed. ~r. Wells aSKed for further reports and an estimate of repairs.
~t a further meeting with ParKer consultants, it had been agreed that ParKer consultants
would detail the cost of repairs. parKer consultants estimated repairs to put the
building bacK in a useful condition would be in ~e order of $9\,000. ThiS would not
onlY include repair of the wind damage but alsO would include general rehabilitation
worK to maKe the building useful for a ten year period and pass the ~inistrY of labour
Inspection. even so, constant maintenance would be required and further rehabilitatiOn
needed at the end of the ten year period. The building would still be highly suseptible
to fire as it was made of wood. It alsO was not readilY adaptable to the county's
present requirements for cold storage.
THe eNGI"eER RE?ORTeD as followS:
2. That the ontario ~unicipal Board had approved the contract to ~clean-Taylor for the
construction of the ~iddlemiss Bridge. The contract had been signed and earth moving
~orK ~as underway.
THE ENGINEeR ~SKeD the committee to inspect the building at the close of the
meeting.
3. That Brent striCKland had indicated that he would be doing the low-water crossing
at the Phillmore Bridge in "ovember, \988.
4. "0 replY had been received from port stanley Terminal Railway. Reeve lavereau noted
that ~a~ Jolliffe was in ~ustralia.
T~e ENGINeeR SI~TED that he would advise the ontario ~unicipal Board of that
~
fact and aSK for an e~tension of time for a replY,
ST. THOMAS, ONTARIO
NOVEMBER 2, 19BB
PAGE 2
5. Notices that an Environmental Study on the Tate's Bridge were underway had been
sent out by Dillons.
6. Payment was received from St. Thomas Sanitary Collection Services for their
maintenance contribution on the Townline Road from Highway #4 to their disposal
site. It had not, however, been updated for two(2) years to cover inflation.
Representations would be made to them once other municipalities had agreed to a
petition of payment. Southwold Township had already agreed (Westminster agreed
on November 7, 19BB).
THE ENGINEER REPORTED on work to date as follows:
1. The soil test boring on Joseph Street Hill (Road #23) in Port Stanley would be
organized shortly.
2. The CSXcrossings had been rough-coat paved and it would likely be necessary to
repave them in the Spring.
3. Walmsley Bros. were ~ontinuing with asphalt resurfacing and had completed base
asphalt on Road #52 between Highway #73 and Highway #74 and also the base on Road
#46 and would complete the top coat on Road #46 by Thursday noon, November 3, 19BB.
It was hoped that they would soon be able to start on the top asphalt on Road #52
and place base asphalt on Road #2 construction in Dunwich.
4. Gravel shouldering had been completed on resurfacing other than Road #46 and Road
#52.
5. Curb and gutter would be poured on Road #8 in Dutton on Thursday and on Road #20
in Shedden on Friday. Shortly thereafter, the rest of the sidewalks were removed
on Road #B in Dutton so that the Village could place new sidewalks. Some excavation
would be required so the curb and gutter could be matched with the new pavement.
6. Construction continued on Road #30 near the Glanworth Drain. It was hoped to complete
the diversion for the creek within the week depending upon the weather. Some base
coat asphalt would likely be placed.
7. The Assistant Engineer met with the Gluteks and had made an offer with regard to
the property. The Committee felt that every effort should be made to complete a
ST. THOMAS, ONTARIO
NOVEMBER 2, 198B
PAGE 3
settlement with them and authorized the Warden and the Chairman to finalize a
possible agreement.
B. The new Champion Grader was expected on Thursday.
9. Body work was required on Trucks #B9 and #90 (Mack trucks approximately 10 years
old). A camshaft on Truck #B9 had to be replaced. The motor had not previously
been overhauled and had 425,000 km. on it.
10. The two precast concrete culverts on Road #48 in Yarmouth Township at Taylors
and Marks had been installed.
11. Work on Road #35 at Kingsmill had been completed.
12. Gravel crushing by Chittick Construction was underway at the Pleasant Valley Pit
and the whole pile would be crushed.
13. Some salted sand had been placed, some sanders had been put on. Routes would be
organized shortly and 11 sanders and 13 plows would be available for Winter.
14. A posting was being made for winter standby personnel.
15. An interim subsidy application would be made after the accounts due on November
16, 19BB had been paid.
16. The County of Middlesex was holding a public information meeting on the Hubrey Road
construction on November B, 1988. This would allow them to proceed with work on
their end of the road. It appeared that Elgin County would have their end of the
road completely open before Middlesex had even started.
17. Bill Vannatter had had his ankle broken at work and would be off work for 6 to B
weeks.
18. Richard Virag had returned to work but might need a back operation.
19. As an additional snowplow would be operated during the winter season, two more
~,
people would be required.
THE ENGINEER RECOMMENDED that three workmen who have worked for the County as
casual workers for several seasons be retained as regular employees and be designated
as Class II employees.
S1. 1HO~~S, ON11\RIO
NO~E~BER 2, '988
pl\GE 4
SECONDED B'{:
TH~T THE FOllOWING e~Plo'{eeS BE DeSIGN~TeD ~S REG\ll~R E~PlOYeeS rOR THE
CO\l"T'{ OF elGIN S\lBJECT TO THe TeR~S ~ND CONDITIONS OF T~E CO\lNT'{ B'{-l~~S
~ND \l"IO" ~GREE~EN1S CONCERNI"G Se"IORIT'{ ~ND PROB~TION, ETC.:
S~~\lEl FORE~~N, H\lGH ~CINT'{RL STEVEN K~2~ER
THIS IS TO Be EFFECTI~E FOR TI~e WORKeD ON ~ND ~FTER "O~E~BeR '0, '988.
E. NEUKI\~~
C. R. WILLSE'{
"MO~ED B'{:
CI\RRIED."
SECONDED B'{:
TH~T THe FOllO~ING ~CCO\lNTS Be ~?PRo~eD FOR p~'{~ENT:
p~,{lIST N\l~BeR 42 ~~O\lNTI"G TO $97,984.54
p~,{lIST N\l~BER 43 ~~O\l"TING TO $93,778.02
?~,{lIST "\l~BER 44 ~MO\lNTING TO $89,403.39
p~,{lIS1 N\l~BER 45 ~O\lNTING TO $3\9,'80.98
p~,{lIST N\l~BeR 46 ~~O\lNTI"G TO $2'6,827.31
1\. K. fORD
J. flSCHER
"~O~ED B'{:
CI\RRIED."
T~E ENGI"EeR RePORTeD that he had attended a one day seminar sponsored by
the ~unicipal engineers ~ssociatiOn and ontario Good Roads ~ssociation on the ~inistry
of Transportation of ontario'S neW Road InNentory ~anagement systems. The update would
be a major cost as the number of road section sheets would probablY be increased by 3
or 4 times \presentlY 225 road sections). Culvert spans between '0 and 20 feet would
alsO have to be inventoried. The only practical way to handle these increased number
of sheets and data would be to Keep them by computer. ~ computer program had been
purchased from the ~inistrY for $300.00 which would include some information from the
present sheets which could be used. The update would be a major undertaKing and would
probablY taKe much of the staff engineer's \Clayton ~atters) time and clerical assistance
thrOughout the Winter.
Tenders for Dozer and landem TruCKS were as attached.
----
ST. THOMAS, ONTARIO
NOVEMBER 2, 19BB
PAGE 5
"MOVED BY:
C. R. WILLSEY
SECONDED BY:
A. K. FORD
THAT WE ACCEPT THE TENDER OF SOUTHWEST TRACTOR INCORPORATED FOR A JOHN
DEERE 550G BULLDOZER, COMPLETE WITH ROCK GUARDS AND CAB AS PER THEIR
TENDER AND COUNTY SPECIFICATIONS AT $54,888.B4 WITH PROVINCIAL SALES
TAX AND WITH THE COUNTY'D TDB BULLDOZER AS A TRADE-IN.
CARRIED. II
"MOVED BY:
SECONDED BY:
J. FISCHER
E. NEUKAMM
THAT WE ACCEPT THE TENDER OF CARRIER MACK TRUCK CENTRE IN LONDON, ONTARIO
AT $149,904.00 INCLUDING PROVINCIAL SALES TAX FOR TWO(2) MACK DM690S TRUCKS
AS PER THEIR TENDER AND COUNTY SPECIFICATIONS. DELIVERIES MID FEBRUARY.
CARRIED. II
THE ENGINEER STATED that the Tenders for a Pavement Marker cab and chassis
had been requested as well as quotations for dump boxes and work to change snow plow
harnesses from two older trucks to the two new cabs and chassis'.
THE ENGINEER RECOMMENDED that the Warden and Chairman be ~uthorized to accept
Tenders.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT THE CHAIRMAN AND WARDEN BE AUTHORIZED TO ACCEPT TENDERS FOR A
MARKER TRUCK, CAB AND CHASSIS.
CARRIED. II
"MOVED BY:
SECONDED BY:
A. K. FORD
J. FISCHER
~,
THAT THE WARDEN AND CHAIRMAN BE AUTHORIZED TO ACCEPT TENDERS FOR DUMP
BOXES AND THE CHANGING OF SNOW PLOWS FROM COUNTY TRUCKS TO THE NEW
MACK TRUCKS.
CARRIED. II
ST. T~O~~S, O"T~RIO
NO\JE~\3t.R 2, '988
? I\GE 6
1He e"GINeeR RePORTeD on correspondence as follows:
\. From the ~inistrY of 1ransportatiOn of ontariO with the approval of By-laW 88-38
restricting the load limit on ?hillmore Bridge \Road #43) to fiVe\5) tonnes.
2. from the ~inistrY of 1ransportatiOn of ontario with regard to the rehabilitatiOn
of structures over lawrence Road and \lnion Road on ~ighwaY #40\.
3. from ontario Blue cross stating that rates for Blue cross coverage would be
increased ne~t year.
4. rrom 'flOrKers' compensation Board stating that the county'S rate for ~orKers'
compensatiOn would decrease from 2.26% to 2.\4% for \989.
5. from the ~inistry of the environment requesting that the sites of any PCB'S stored
bY the County of elgin be made KnOwn to the ~inistry immediatelY,
T~e e~GI"eeR S1~1eD that to hiS Knowledge, no ?CB'S were being stored bY
the County Road Department.
6. From the ~inistry of ~unicipal ~ffairs to Bayham 10wnshiP with regard to the John
~alKer subdivision at Richmond. ~anY problems remain to be solved.
7. from ~rs. ~argaret ~ccallum, lona statiOn, requesting the County erect a flashing
light at the intersectiOn of County Roads #\3 and #\4. The traffic count waS
appro~imatelY 500 vehicles per day, The engineer, Reeve Ford, and Deputy Reeve lyle
agreed to lOOK at the intersectiOn to see what could be done. \The stop-ahead sign
and the stop sign have been increased to foUr\4) foot diameter from three\3) foot
diameter.)
'd t at the corner of elm street and centennial ~venue
8. From ~r. Robert ROOKe, res1 en
with regard to the number of vehicles in the past two\2) years that have damaged
his fence and inquiring as to what might be done to protect him from further damage.
~fter diSCUssion, the committee wondered whether or not the speed limit should be
lowered in the area. from 60 Km. per hOur to 50 Km. per hour similar to st. 1homas
streets. The engineer was instructed to review all speed zones on county Roads and
report to the \989 Committee with recommendatiOns.
9. From the ~inistrY of TransportatiOn of ontario allowing subsidY on flat rate charges
ST. lHO~~S, ONT~RIO
NO~E~BER 2, '9BB
?I\GE 7
'0.
from utility companies for changes in the plants. lhe ~inistrY stated that the
poliCY change was a direct result of the submissions made twO years ago bY the
Engineer of the county of elgin. It had been proven to the ~inistrY that flat
rate charges would be a sa~ing to both the ~inistry and to local municipalities.
from the ~inistrY of ~unicipal ~ffairs requesting comments on the offiCial plan
of Dunwich which would'provide for laKeside recreation for lands in the ?ort
Talbot area. Reeve rord noted further information would be required before the
property could be rezoned.
From the ~inistry of ~unicipal ~ffairs with regard to the e~tension of hamlet
boundaries in the ~alahide area. land would have to be provided for widening of
the county Roads where needed and for drainage agreements with thOSe people wishing
, , .
THe e"GI~eeR H~S Bee" REQ\leS1eD bY the county engineers of OhiO to speaK at
their ~nnual Seminar in December at ColumbuS with regard to structural steel plate
cul~erts and failures. ~e felt that at the same time,'it would be advantageoUS to
disCUSS with the firm of BOwser-~orton of Dayton their recent findings on superspan
culverts since they had been studying failures similar to that which was occuring to
the cuI vert s on Road 1142, east of ?o rt Burwell.
l~e eNGINeeR ReQ\leS1eD permission to attend the NatiOnal I\SsOciation of County
engineers meeting in 'flichita, Kansas as he had been appointed the province of ontario
representatiVe to the "ational ~ssociation and had alsO been appointed to their
committee on the revision of their culvert and bridge inspection and repair manuals.
se\Jerances.
"V\O\JED B'{:
SeCONDeD B'{: C. R. ~lllSe'{
1i1~1 lHe e~GI"eeR Be ~\lT~ORlleD TO ~en 'fln~ T~e nR~ Or BOVlSeR-~ORNeR,
D~'{10", O~IO Re. S\l?eRS?~" C\ll~eRT ~0~110RI"G ~~D CO\lNl,{ e~GI"eeRS 01' OilIO
se~IN~R ~1 COl\l~B\lS ~T li1EIR REQ\lESl RE. DISC\lSSIO" Of S\l?ERS?~" C\ll~ER1S,
DeCt.lo\BeR 5 10 DeCe~BeR 7, \988 ~n~ l~e \lS\l~l e~?e~SeS ?~ID.
CI\RRl ED."
'rt. 1\. V\I\R1'{~
TH~T THe ENGI"eeR BE ~\lT~ORIIED TO ~TTe"D THe "~TION~l ~SSOCI~TION Or
CO\l~T,{ ENGI"eeRS' ~EETI"G 1" ~ICHIT~, K~"S~S ~~RCH 28 - 3', \989 WIT~
USUI\L EXPENSES pl\lD.
n~o~ED B'{:
S1. THO~I\S, ONTI\RIO
NO~E~BER 2, '988
pl\GE 8
E. NEUKI\V\~
1\. K. fORD
SECONDED B'{:
CI\RR1 ED. \I
~ Deed had been received from the TownshiP of Yarmouth for property used to
widen st. George street between ?arKins and Davis streets. The 10wnshiP had also
spent $850.00 to move an e~isting wrought iron fence to the neW property line. ~s
this was not specificallY covered in the Resolution of January 20, '988, the engineer
recommended that a Resolution be passed specificallY covering thiS cost.
~ request was received from JacK Tapsell of lot 8, concession ~I, '{armouth
TownshiP who fronted on county Road #45 aSKing that he be allowed to enter into an
~greement with the County of Elgin to e~tend an e~isting watermain to his property.
The TownshiP of '{armouth planS for a neW watermain in the area but would not proceed
before 1989. ~r. Tapsell had been without water for several months.
\I~O\JED B'{:
E. NEUKI\~~
1\. K. fORD
TH~T T~E RESOl\lTION OF J~~\l~R'{ 28, '988 Re p~'{~eNT TO TOWNS~IP OF
'{~R~O\lTH FOR PROPeRT'{ TO WIDE" ST. GeORGe STReeT BE ~~ENDED TO I"Cl\lDE
p~Y~e"T TO THE TOW"SHIP 01' '{~RMO\lTH 1" THE ~~O\l"T 01' 50% OF T~e COS1
I"C\lRReD OF ~O~ING T~e ~RO\lGHT IRO" reNCe TO T~e NeW PRO?eRTY Re.
~c~eeKIN PRo?eRT'{. ReFeReNCe Pl~N \'R324' p~RT 2 \50% OF $850.) - $425).
SECONDED B'{:
CI\RR1 ED. "
"MO~ED B'{:
vt. 1\. ~I\RT,{N
J. f1SCHER
TH~T ~e ReCO~Me"D 10 CO\lN1~ CO\l"CIL TH~T ~ B'{-L~W BE ?~SSEO ~U1HORll1~G
T~E W~RDE" ~"D CleRK TO SIG~ ~~ ~GReeMeN1 WlT~ J~CK 1 ~PSt.ll FOR 1He
INST~ll~TIO" OF ~ W~TER~~I" 0" RO~D #45 ~T lOT 8, CONCeSSION ~I, y~~O\lTH.
SECONDED B'{:
CI\RR 1 ED. "
"MOVED BY:
SECONDED BY:
A. K. FORD
E. NEUKAMM
ST. THOMAS, ONTARIO
NOVEMBER 2, 1988
PAGE 9
THAT WE ADJOURN TO NOVEMBER 29, 19BB AT 9:30 A.M.
CARRI ED. "
&-0/ /ti:-.:-I
,~. .,-- ~ """-"',,~
CHAIRMAN
~
COUNTY OF ELGIN ROAD DEPARTMENT
BULLDOZER TENDER
OCTOBER 1988
Net With Sales Tax After Trade in of County of Elgin TO-8 Bulldozer.
1. Southwest Tractor Inc.,
16 Royce Court,
London, Ontario.
N6 E 1 L 1
John Deere 550-G
(with Rock Guards)
$54,888.84
2. Tenneco Canada Inc.,
Case Power and Equipment,
P. O. Box 758,
Lambeth, Ontario.
NOL 1S0
Case 850D
(with Rock Guards)
$56,106.00
3. Equipment Sales & Service
(1968) Limited,
1030 Martin Grove,
Rexdale, Ontario.
M9W 4W3
Dresser TD-8G
$58,600.80
COUNTY OF ELGIN
TENDER FOR TANDEM TRUCKS
Supply 2 Trucks - Delivery Date February or March, 1989 (Factory Order)
(Including Sales Tax)
1. Carrier Truck Centre,
90 Enterprise Drive,
London, Ontario.
N6N 1A8
Mack DM690S
275 HP - Mack EM6-275L Motor - 1,305 ft. lb. torque
Mack T2070 - 1,700 lb. ft. Input Torque Transmission
Fuel Tank Capacity - 105 gallons
$74,952 Each
Total of 2
Delivery Scheduled for mid February
$149,904
2. Forest City International Ltd.
1712 Dundas Street, East,
London, Ontario.
N5W 3C9
International Model 2,000
Cummins PT315 Motor
1,150 ft. lb. Torque
Fuller R-RTO Model 14813 Transmission
1,480 ft. lb. Torque Input
Fuel Tank Capacity - 65 gallons
$76,932.72 Each
Total of 2
$153,865.44
3. Motion Lincoln Mercury,
276 Exeter Road,
London, Ontario.
N6 L 1 A3
Ford LTS 900
Cummins NTC - 315 Motor
RTO Fuller Transmission
$78,462 Each
Total of 2
Delivery - 4 Months
4. London Freightliner Ltd.,
580 Clarke Road,
London, Ontario.
N5 V 3 K5
Freightliner
Motor - Detroit Diesel Series 60 320HP
1,200 ft. lb. Torque
Transmission RTO 14613 Fuller
$79,364.88 Each
Total of 2
$156,924
$158,729.76
5. London Kenworth Ltd.,
421 Industrial Road,
London, Ontario.
N5V 1T6
Kenworth -
Engine - CAT 3406
Transmission - Fuller RT014613
$89,694 Each
Total of 2
$179,388
c,OUN11 Of ELGIN
1t.RDER fOR S1OClC. 1R\lClC.S
$8\,077.84
\ . Carrier ~ac\<'
2. forest City InternatiOnal
$8\,997.92
$8t\,240.OO
3. Motion lincOln ~ercury
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
OCTOBER SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have accepted the Tender of McLean Taylor Construction Ltd. of St. Marys'
at $2t192t150.00 for the construction of the Middlemiss Bridge on County
Road #14t being the lowest of five(5) received. The Tender was slightly
below the Engineer's estimate of $2t200tOOO.00. McLean Taylor have
indicated that they wish to begin work in the very near future and hope
to have all work completed within the year.
The Tenders were opened at a meeting on October 12t 1988 with the County
of Middlesex Road Committee who have also approved the award.
The Tender is contingent on final approval from the Ontario Municipal
Board.
(
2. We have purchased a three-quarter ton pickup truck from St. Thomas
Plymouth Chrysler at their tendered price of $12t857.40 including
Provincial Sales Tax with the trade-in of a 1981 Ford Pickup.
3. We have purchased two(2) one-ton pickup trucks from St. Thomas Plymouth
Chrysler of St. Thomas at the tendered price of $29t088.07 including
Provincial Sales Tax with a trade-in of two(2) one-ton dual wheel
pickup trucks.
4. The Ministry of Transportation of Ontario has approved County of Elgin
By-Law #88-39 which reverts to the Township of Yarmouth former County
Road #29 between Road #25 (Wellington Road) and Road #31. The Township
of Yarmouth has been notified and has assumed maintenance of this road.
5. The Ontario Municipal Board has requested the County of Elgin's comments
on an application by the Port Stanley Terminal Rail Incorporated to amend
the Board's Order so that passenger excursions after sunset may be
permitted. The Engineer has been instructed to set up a meeting with
the Warden and Chairman and a Representative of the Port Stanley Terminal
Rail to discuss their request.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
Page 2
WE RECOMMEND:
1. That the Clerk continue to obtain the necessary Ontario Municipal Board
approvals required for the construction of the Middlemiss Bridge.
2. That a By-Law be passed amending By-Law 88-40 (being a By-Law to authorize
the grant of $5,000.00 toward a low-level water crossing at an access of
the Phillmore Bridge.) This By-Law would amend Section 3.4 of the By-Law
88-40 and extend the time required to produce a statement of completion
by the County Engineer to November 30, 1988 from October 31, 1988.
3. That a By-Law be passed designating a position of Assistant County Road
Superintendent and appointing the Assistant County Engineer to that
position for the purposes of Section 47 of the Highway Public Transportation
and Highway Improvement Act. Section 47 requires that accounts be certified
by the County Road Superintendent. At the present time there is no position
of an Assistant County Road Superintendent.
4. That we recommend to County Council that a By-Law be passed to amend the
County's procedural By-Law to allow the Warden to sign payment certificates
as required by Section 47 of the Public Transportation Highway Improvement
Act in the absence of the Chairman. The Committee also recommends that
the Chairman of the Road Committee (or the Warden, in his absence) be
authorized to sign payment certificates as required between meetings of
the Road Committee and this will be the authority for the County Treasurer
to pay the said accounts listed, prior to being ratified by the Committee
at a subsequent meeting.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
(
ST. lHO~~S, ONT~RIO
OCTOBER '2, '988
P I\GE ,
THe CO\lNl,{ OF elGI" RO~D co~~lTTee met on october '2, '988 at 9:00 a.m. in
the county ~dministratiOn Building. ~ll members were present e~cept Reeve Joe fiScher.
~lSO in attendance were ~r. James Richards and ~r. ~rt perrier of the ~inistry of
1ransportatiOn of ontario, the engineer and the ~ssistant engineer.
\I~O\JED B'{:
SeCO"DeD B'{: e. NE\lK~~~
T~~1 l~e ~I~\lleS 01' T~e ~eeTI~G Of SePTe~BeR 2, '988 Be ~?PRo~eD.
CI\RR1 ED. \\
1\. \Z. fORD
"~O\JED B'l:
SeCO~DeD B'{: C. R. 'fllllSe~
T\-I~ 1 T~e ~ 1 "\lIeS Or T~e ~eeT 1 ~G Or St.PTe~B eR \ 3, '988 B e ~P?RO~ eD ·
CI\RR 1 ED . "
1\. \Z. fORD
lHe eNGINeeR RePORleD on varioUS topicS as folloWS:
\a) personnel: lhe engineer reported that he had diSCUssed with the 'flarden and the
Chairman the retirement of ~r. Ray Collard and that a presentatiOn would be made
to Ray at the october '9, '988 Council meeting.
The engineer alsO reported that other emplOyee awards, including long
service awards as well as O.G.R.~. course diplomas, would be presented at the
~ovember council meeting.
\b) lHe e~GINeeR RePORTeD that one of the emplOyees noticed structural damage to three
of the rafters at the garage hangar. ~r. Ken Kleinsteiber, formallY of the
~inistrY of lransportatiOn of ontario had inspected theSe rafters and had agreed
with the engineer that a report should be obtained from parKer consultants. ~t
the time of the inspection, it waS felt that damage could have been caused bY
VJind forces.
b 'ld' nd he
lHe e"GI"eeR ORDeReD that all equipment be removed from the Ul lng a
indicated that the County did have $'50,000 of insurance for wind damage from
CoVJan.
lmmediate QuestiOns that arose were whether it was feasible to repair the
structure, hOW e~pensive it would be, or should a new building for equipment
storage be considered.
S 1. I~O\'llI\S, Ol-lll\R 10
OC10Bt.R '2, '988
p I\GE 2
~c)
~ representatiVe from parKer consultants would shed more light into thiS matter
later on todaY. '
'1 B 'dge for loW water crosslng.
1~t. t.NGINt.t.R Rt.PORlt.D on the statuS of the Phll more rl
\-Ie indicated tnat he nad heard nO further word to date as to whether the
d' 9 with thiS project. During the meeting,
contractor and owners were procee ln '
, t 11 ~r striCKland to obtain further informatlOn
the ~ssistant t.nglneer was 0 ca ·
about thiS project. btained from cs~ regarding
o further word waS 0
\d) 1~t. t."GIl-It.t.R Rt.?ORlt.D that n , ~ alsO reported that Cl-l had
_.nn< On WP~ t.lgln. e
~f)
repairs to the railway cross'''':!' '" ..-
removed the railway crossings at ~est lorne, Dutton, and Iona.
'f t'on from the "ational
lHt. t."GINt.t.R Rt.PORlt.D that he had no further ln offfia 1
d t 'n the ?Ort Burwell area.
TransportatiOn I\gency regarding the C?R aban onmen 1
1~t. t."GINt.t.R Rt.PORlt.D that the ~ssistant Engineer had commenced property
purchase on county Road #4 and he had signed up a feW of the landow~ers~
pending completiOn of several county constructiOn pro}ects, the I\sSlstan
t.ngineer would pursue land purchase on county Road *4 further.
1\-1t. El-IGINt.ER Rt.PORTt.D that the Deputy Reeve of ~ldborough 10wnshiP had made
preliminary contact with all of the land owners in the area, and the majority
of them were favOurable to the road widening.
~e)
~2)
'flalmsley Bros. ltd. have commenced paving the base coat on county Road #22.
?eterS paving will be used bY ~almsleY BrOs. ltd. to complete the patching on
county Road #27 and the patching at the ?ort lalbot culvert.
lhe constructiOn on county Road #2 is nearing completion with the shoulders and
sand base in as well as doing cleanup worK and pipe crossings on county Road *5
which was used for fill material for county Road #2.
, h d avel on county Road #2 and the
Quotations were received for supplYlng crus e gr
low bidder waS ~le~ l-Iewbig9ing at a price of $6.08 per ton to be spread on the
T~t. t."GI"t.t.R Rt.PORlt.D on ~orK To Date as folloWS:
~,)
road.
SI. T~O~~S, O"T~RIO
OCTOBER '2, '988
P I\GE 3
"~O\jED B'{:
St.CONDt.D B'{: C. R. 'fllllSt.'{
1~~1 'flt. ~CCt.?T THt. Q\lOT~TIO" Or ~lt.~ "EWBIGGING ~GGRt.G~It.S lI~Ilt.D,
Dt.l~'vl~Rt. I' OR 6,000 1 O~S Or GR~N\ll~R ,,~" ~ T $6.08 P t.R TON TO B E SPRt.~D
ON CO\l"T,{ RO~D U2 FRO~ 1~t. CO'{~t. RO~D 'flES1ERl'{, 10W~S~IP OF D\l~'vlICH.
CI\RR1ED."
E . ~ E u\<.I\V\M
\3) 'florK on county Road #30 has been progressing Quite well, ~ scraper haS been
rented to move the topsoil as well as to move the dirt for the road base and
shoulders. The 48 inch pipe crossing for the lhompson drain haS been
installed and a section north of the e~isting pavement haS had sand a?plied.
T~t. ~SSIST~Nl E"Gl~EER Rt.PORTt.D that he had held a meeting with ~r. GluteK
for property for thiS project and ~r. GluteK indicated that he wanted $'5,000
for the road allowance as compared to appro~imatelY $7,000 that was offered
bY the county to him using a similar basis as waS used for ~r. coulter. It
was decided that the county should proceed with a reference plan and carry
on with the e~propriatiOn of thiS property.
\4) lhe majority of the worK on county Road U20 in Shedden had been completed witn
all of the catchbasins installed. ~t thiS point, it was not Known when \lnion
Gas were going to relocate their gasline on the east side of the road at which
time we would have to e~cavate that portion for a proper base for the neW curbs.
\5) 1~t. t.~GI~t.t.R Rt.PORlt.D that the neW catchbasins that were required on county
Road U8 in Dutton had been installed and the curb and gutter and sidewalK would
be removed once the project is organized with the ~illage representatiVes and
Joe rranze regarding the supplY of new curb and gutter for both the Dutton
and Shedden project.
d #3c t v' smill to level out the railway
\6) ~orK had commenced on county Roa ~ a ~lng
crossing at that location.
\7) lHt. t.~Gl"t.t.R Rt.?ORlt.D that he was going to call ~r. ChittiCK to return to the
gravel pit to crush more gravel.
\8) 1~t. E"GINt.t.R Rt.PORlt.D that the replacement of tWO culverts on county Road U48
ST. THOMAS, ONTARIO
OCTOBER 12, 1988
PAGE 4
would be done at a later date due to shortage of Foremen and manpower
at this time. He indicated that to complete some of these projects this year,
some of the employees would need to carryover their vacation into next year.
(9) Grass cutting, although behind schedule, has still be proceeding.
(10) The sweeper was down for repairs to its conveyor belt system and the TD-B
dozer was showing signs of transmission oil leaking.
(11) Grade #18 has been parked due to problems with the front end.
(12) THE ENGINEER REPORTED that seeding had been completed on County Road #42 and
County Road #22. Seeding not yet done includes County Road #20 and County
Road #52.
"MOVED BY:
SECONDED BY:
W. A. MARTYN
E. NEUKAMM
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 36 AMOUNTING TO $95,335.39
PAYLIST NUMBER 37 AMOUNTING TO $215,559.12
PAYLIST NUMBER 38 AMOUNTING TO $B8,B42.24
PAYLIST NUMBER 39 AMOUNTING TO $92,719.55
PAYLIST NUMBER 40 AMOUNTING TO $90,305.59
PAYLIST NUMBER 41 AMOUNTING TO $244,114.02
CARRIED. II
THE ENGINEER REPORTED on the Tenders for the sale of Truck #72 and #91.
Reeve Ray Lavereau declared a conflict of interest on the sale of these two vehicles.
"MOVED BY:
SECONDED BY:
C. R. WILLSEY
A. K. FORD
THAT WE ACCEPT THE TENDER OF CHUCK RICKWOOD FOR VEHICLE #72, 1977
FORD LTS 8000 NO DUMP BOX AT THE TENDERED PRICE OF $2,400.
CARRIED. II
ST. THOMAS, ONTARIO
OCTOBER 12, 19BB
PAGE 5
"MOVED BY:
SECONDED BY:
E. NEUKAMM
A. K. FORD
THAT WE ACCEPT THE TENDER OF DEAN-O-TOWING LTD. FOR VEHICLE #91
1974 GMC TANDEM AT THE TENDERED PRICE OF $1,300.00.
CARRIED. II
"MOVED BY:
SECONDED BY:
W. A. MARTYN
E. NEUKAMM
THAT WE ACCEPT THE TENDER OF ST. THOMAS PLYMOUTH CHRYSLER LIMITED
FOR A DODGE 0250 PICKUP TRUCK AS PER THEIR TENDER AND COUNTY
SPECIFICATIONS WITH COUNTY TRUCK #92 AS A TRADE-IN. THE NET PRICE
INCLUDING PROVINCIAL SALES TAX OF $12,B57.40.
CARRIED. II
"MOVED BY:
C. R. WI LLSEY
SECONDED BY:
W. A. MARTYN
THAT WE ACCEPT THE TENDER OF ST. THOMAS PLYMOUTH CHRYSLER, ST. THOMAS
FOR TWO - 10,000 LB. G.V.W. PICKUP TRUCKS WITH TRUCK #93 - 19B1 F-350
FORD PICKUP AND TRUCK #94 - 1981 DODGE 0-342 PICKUP AS TRADE-INS AT
THE TENDERED PRICE OF $29,OBB.07.
CARRIED. II
THE ENGINEER REPORTED that the Tender for two(2) Tandem Trucks would be
due on Thursday, October 13, 19BB and that he had Tenders for the new dozer, but
had not sufficient time to analyze the dozer Tenders.
SECONDED BY:
A. K. FORD
E. NEUKAMM
'MOVED BY:
THAT THE CHAIRMAN AND WARDEN BE AUTHORIZED TO AWARD THE TENDER FOR
~
TWO TANDEM TRUCKS AND THE BULLDOZER TENDER.
CARRIED. II
At the closing of the Middlemiss Bridge Tenders at 10:00 a.m., five(5)
Tenders had been received. Due to last minute quotations received from the sub-
contractors, it was suggested that the Tender closing be extended to 1 :00 a.m.
ST. THOMAS, ONTARIO
OCTOBER 12, 19B8
PAGE 6
"MOVED BY:
C. R. WILLSEY
SECONDED BY:
W. A. MARTYN
THAT WE EXTEND CLOSING DATE FOR TENDERS FOR THE MIDDLEMISS BRIDGE
UNTIL 11:00 A.M. OCTOBER 12, 19B8.
CARRIED. II
THE ENGINEER REPORTED that he had been looking around, as well as the
Warden, for a cab-over pavement marking truck. The consensus was that there were
few, if any, used such trucks on the market.
"MOVED BY:
SECONDED BY:
W. A. MARTYN
A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A PAVEMENT MARKING
TRUCK.
CARRIED. II
THE ENGINEER READ a letter from the Port Stanley Terminal Railway people
indicating that they wanted to run their railway after sunset.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT THE WARDEN AND CHAIRMAN BE AUTHORIZED TO MEET WITH REPRESENTATIVES
Of THE PORT STANLEY TERMINAL RAILWAY INC. TO DISCUSS THEIR REQUEST
TO RUN EXCURSIONS AFTER SUNSET.
CARRIED. II
THE ENGINEER DISCUSSED a letter received from the Clerk-Treasurer of
the County regarding the composition of the Road Committee as well as the procedure
required under the Public Transportation and Highway Improvement Act for certifying
Road Account payments.
As it was now 11 :00 a.m., the Road Committee meeting adjourned to the
Council chambers with representatives from the Middlesex County Road Committee
for the opening of Middlemiss Bridge Tenders.
ST. THO~~S, O"I~RIO
OC10Bt.R '2, '988
P J\GE 7
opened at ,,:20 a.m. t low lender waS ~clean
eceived and the apparen
riVe\5) lenders were r 50 lWo representatiVes from
a tendered price of $2,,92,' ·
laylor of st. ~arys at f of lender documents to
staff t.ngineer toOK the orm
parKer consultantS and our en for disCUssion between
, ' the floor was op "
. , ~,.. \\\\Y'i ng t\\1 s t lme,
'tt nd the lenders were
T~t. C~~IR~~~ ~t.lCO~t.D the ~iddlese~ Road comml ee a
checK the mathemac'~~. v-'
d'n mutual concerns.
the tWO Road committees regar 1 g t d on the statuS of the
'neer Don ~usson, repor e
~iddlese~ county t.ngl' .' re worKing on the
, 'ect. ~e indicated that Dlllon we
Tate'S Bridge closlng pro} Id be available bY the end
, tal study Report shoU
project and that the t.nvlronmen , Know whether a public meeting would
~t thiS time, he dld not
of November, \988. th neople concerned. It was
ld be sent to "e y
be held or whether letters wou Id be a good location. lt
, s held that Glencoe woU
SUggested that if a meetlng wa , th' nroiect would be channelled
Ulred for \\lS y J
t 11 legal aspects reQ
was agreed tha a
throUgh one laWyer. ' landfill site
f the st. Thomas Sanltary
t.STt.D the statuS 0
1~t. t."G1Nt.t.R Rt.Q\l b the county of t.lgin.
d #'8 recentlY taKen over y t
cost sharing for the neW Roa ld 10wnshiP had agreed to the pro~ra a
Tt.D that southWO '
1~t. t.~Gl"t.t.R IND1C~ ' ,d 'flestminster 10wnshlP
'ved from Delaware TownshlP an
cost sharing. "0 replY waS recel C ty did not assume additiOnal
, 'th the fact that the oun
were, in general, unhappy Wl , tatiVe indicated that the
minster 10wnshlP represen
roads in the area. lhe 'flest responsible for the road
artieS involved who were
monies should go to the p the original agreement.
, of that year as per ' '
, te~ance as of JanUaryement mav say thlS, lt
maln ,," h the agre '" .. J
1~t. t.NGINt.t.R l~DIC~It.D that even ghoU9
uitable basiS of payment. '
doeS not appear to be an eQ count" t.ngineer to pursue thlS
tn V\iddlese~ \1 J
1~t. t.NG 1 Nt.t.R Rt.Q\lt.STt.D e e if the s i tua t i on c oU 1 d
, '~iddlese~ county to se
'th hiS representatlVes ln
matter \tJl \\
be clarified.
d *30 ject lhe I\SSiStant
~ brief disCUssion was held on the Roa pro · '
d $400 000 thiS year whlCh
, ' d'cateA that t.lgin county had budgeted to spen '
t.nglneer ln 1 u ,. h t
, d and he indicated that the ~inistrY was adVlsed t a
toe county would llKelY. spen
--------
ST. lHO~~S, ONl ~R 1 0
OC10BER \'2., '988
? I\GE 8
, ,\989 The
. robablY budget $400,000 for thiS pro}ect ln ·
the county of t.lgln would p d' allotted bY the ~inistry of
, felt that based on the fun lng
~iddlese~ county t.nglneer ' ' h h' projected ~orK schedule
, thiS would be compatlble Wlt lS
lransportatiOn of ontarlO
on thiS ?fO)ect.
" d h t th painting of the sub-
lhe ~iddlese~ county t.ngineer lndlcate t a e
th d south end of the ~ardsville Bridge had been completed
structure at the nor " an
, ., b well done. ~e alsO indicated that we should
and that he felt that lt was a }O '
consider painting the sub~structure at the other joints as ~ell as posslblY the
rest of the bridge in the near future.
~t '2:00 p.m., the consultants returned and indicated that with onlY minor
, rder and that ~clean laylOr
mathematiCS calCulatiOn errors, the lenders were ln 0
'~~act lOW at their tendered price of $2,'92,'50.
~ere, 1" \ '
"\'I\O\JED B'l:
St.COt\Dt.D B'{: ~. K. fORD
1~1\ 1 'flt. ~CC t.Pl 1~t. Tt.NDt.R Of l'\Clt.l\" 1 ~ '{ lOR CO"SIR\lC1IO" LTD. ~ 1
$2,'92,'50 fOR 1~t. CONSTR\lC1IOt\ Of ~IDDlt.~ISS BRIDGt. ON CO\lt\I'{
R.O~D #,4 S\lBJt.Cl 10 1~t. ~pPR.O~ I\l Of I~E CO\lNl'{ Of ~IDDlt.Sn,
l'\INISIR'{ Or IR~NSPOR1I\TIO" Of ON1~RIO ~ND 1~t. O"II\RIO l'\\lNIClP~l
'30I\RD ·
V\. 1\. V\I\R1'l~
. h ld b" ~iddlese~ representati~es, the t.ngineer
~t a separate meetlng lIe J
d 1 accpted thiS lender.
waS informed that the ~iddlese~ Road committee ha a SO
I\t thiS time, everyone adjOUrned for lunch.
~fter lunch, Dave cramm and t.amon O'connor were present at the meeting.
, cce table to use sidewalK, curb and
lhey indicated that theY felt that lt :ou::rb:o:K 0: the ~iddlemiSS Bridge if required.
gutter, and concrete frOm the abutmen s
f th inspection of the
~r. O'connor disCUssed his preliminary results 0 e
h Id be installed on four
nd he indicated that temporary supports s OU
garage hangar a . 1 'ndicated that he would ha~e a preliminary report
of the trUSses. ~r. O'connor a SO 1
CI\RR1ED. "
ST. T~O~~S, O"T~RIO
OCTOBER '2, '9B8
? I\GE <3
for recommendatiOns to solve the problems in the worst areas within twO weeKS.
I~E ~SSIS1I\NT ENGINt.ER Rt.PORlt.D on his conservatiOn with ~r. striCKland
, ,t ~r SlricKland requested an e~tension of time
regarding the Phillmore Brldge pro}ec' ·
, " thiS worK out thiS year.
since he and the land owners were still e~pectlng to carrJ
"V\O\JED B'{:
St.CO~Dt.D B'{: ~. K. rORD
T~~ T 'flt. Rt.COt'l1"lt.ND 1 0 CO\l"I,{ CO\lNC Il T~~ 1 ~ B '{ -l~'fl Bt. ? ~SSt.D
t.~It.~DING 1\\t. COt'l?lt.1l0" D~It. rOR ~ CO\l"I'{ GR~"1 10 T~t.
lO'fl ~~It.R CROSSI"G ~1 T~t. p~Ill~ORt. BRIDGt. 0" RO~D #43 fR01"l
OCTOBt.R 3\, '988 10 "O~t.t'lBt.R 30, '988.
CI\RR 1 ED · "
E. t-\EU\<.I\V\\'I\
, t from ~r le~erton about
Further disCUssion occurred regardlng the nO e ·
the public TransportatiOn and ~ighwaY Improvement ~ct.
"V\O\JED B'{:
St.CONDt.D B'{: C. R. VllllSt.'{
1~~ 1 'flt. Rt. CO~~t.ND TO CO\lNl'{ CO\l"C Il 1~~ T ~ B'{ -l~~ Bt. ? ~SSt.D
iW\t.NDI~G T~t. CO\l"I'{ Of t.lGI" ?ROCt.t.DUR~l B'{ -l~'{ ~\lI\\ORlllNG
1~t. VI~RDt.N 10 SIGN p~'{~t."T Ct.R1InC~Tt.S IN 1~t. ~BSt.NCt. Of 1~t.
C~I\IR1"I~N FOR lHt. ?\lRPOSt.S Of St.C1IO" 47 OF 1~t. ?\lBlIC
TR~NSPORT~1l0N ~"D ~IG~'fl~'{ I~?RO~t.t'lt.NT ~Cl ~~\l 1~~1 T\\t.
C~~IRtJ\~~ Bt. ~\lT~ORl1t.D 10 SIGN p~'{~t.Nl Ct.R1InC~It.S ~S
Rt.Q\lIRt.D ~n~ 1~t. Ct.Rllnc~It.S 10 Bt. R~llnED ~T ~ S\lBSt.Q\lt.Nl
~t.t.1WG Or T~t. CO\l"T'{ ROI\D Co~~nlEt..
CI\RR 1 ED. "
E. t-\E\J\<.l\V\V\
"V\O\lED B'{:
SECO"Dt.D B'{: VI.~' 1"II\RT'{"
T~~ 1 ~t. Rt.CO~1"It.~D 1 0 CO\l~I'{ CO\lNC Il T~M ~ B '{ _l~'fl B t. P ~SSt.D
DESIGN~ll~G 1~t. ?OSI1l0N Or ~SSIST~Nl t."GINt.t.R TO ~lSO Bt. T~t.
?OSI1ION Of ~SSIS1~~1 ROI\D S\lPt.RINlt.~Dt.NT fOR 1~t. ?\lRPOSt.S Or
SECTIO~ 47 Of I~E P\lBlIC 1R~~SPOR1~110N ~ND \\IGH~~'{ I~PROVt.~E"T ~Cl.
CI\RR1ED."
C. R. vHLLSE'{
ST. T\-IO~~S, O"T~RIO
OCTOBER \2, \988
?I\GE \0
"V\O\JED B'{:
St.COl-lDt.D B'{: t.. Nt.\lKJIS'\~
T~~l ~t. Rt.PORl TO CO\lNl'{ CO\ll-lCIl l~~T ~t. ~~~t. ~CCt.?Tt.D lHt. Tt."Dt.R
Or ~Clt.~N T~'{lOR CO"STR\lC1l0N lID. ~T $2, '92, '50 fOR 1~t.
COl-lSTR\lC1IO" OF l\-1t. MIDDlt.MISS BRIDGt. ~l-ID 1~~1 ~t. Rt.CO~~t.l-ID T~~l
lHt. Clt.RK CON1Il-l\lt. TO OBT~Il-I 1~t. l-It.Ct.SS~R'{ O"l~RIO ~\lNICIP~l
BOI\RD I\??RO\J I\LS ·
'W. ~. ~I\RT'{N
1~t. t.NGIl-It.t.R Rt.?ORTt.D that he had nO further information regarding the
agreement for the loeters Gravel Pit on county Road #6. Reeve ?erovich indicated
that he felt the t.ngineer should attend a council meeting regarding thiS proposal.
CI\RR1ED. "
l\-1t. t."GI"t.t.R l"lROD\lCt.D for future consideratiOn bY the Road committee
a pro~osal to ado~t a By-laW for entrances off county Roads which is now made possible
bY an amendment to the public TransportatiOn Highway Improvement ~ct.
T~t. t.l-IGINt.t.R Rt.PORTt.D on correspondence as follows:
ta) ~ letter from the Ministry of lransportatiOn of ontario indicating a reversion
of county Road #29 to the 10wnshiP of '{afffiouth.
tb) ~letter from the ~inistry of TransportatiOn of ontario giving approval of
lenders for Champion Road Grader, Bulldozer, lruCKS and loader.
tc) ~ letter from the ~illage of Rodney giving an estimate for the curb and gutter
replacement on County Road #3 at $8.00 per foot plUS $'6.00 per hour for worK
,d)
around the catchbasins.
~ letter from the t.lgin County Board of Education with thanKS for surface
treatment worK carried out bY the County in their varioUS parKing lots.
t' t nlace watermains on County
te) ~ letter from the 10wnshiP of '{armouth reQueS lng 0"
tf) ~ letter from the ~inistry of ~unicipal ~ffairs with a notice regarding boundary
adjUstments in '{afffiouth 10wnshiP,
f M'f \.I cl't~natriCK requesting permission to trap in a County
tg) ~ letter rom r' . ~. r ~"
" ,T h'n It was faIt that no official permission should
gravel plt ln Durham owns"l"'
be given due to potential liability problems.
Road #4.5.
ST. THO\'l\I\S, ONTI\R10
OCTOBER '2, '98B
page "
10wnshiPs of Dunwich, ~alahide, and '{armouth. These had no major effect on County
Roads.
THt. t."GI"t.t.R Q\lICKl'{ Rt.~It.~t.D several zoning notices, from the
SECONDED B'{:
TH~T WE ~DJO\lR" TO NOVE~Bt.R 2. '988 ~T ,:30 ?~.
1\. K. fORD
E. NEUKI\~~
"V\O\JED B'{:
CI\RR 1 En. "
CHl\lRMJ\N
.------"
TENDERS - MIDDLEMISS URIDG~
OCTOBER 12, 1988
R I HEMf
MCLEAN VALLEY MCKAY
T^YLOR (GAFFNEY) COCKER LOOBY F^CCf\
,
~llowance for Construction $ 10,930 $ 3,120 $ 25,000 $ 2,250 $ 20,000
Signs and Barricades
~
Site Offices, Facilities, 47,220 20,200 6,084 6,600 60,000
Clearing, Grubbing and
Clean Up
..
,)
Excavation and Grading 3,000 6,900 6,960 4,620 4,200
for Roadway
"
or
Earth Borrow 24,000 47,000 38,200 22,800 24,000
.)
Granular 'A' 14,000 19,600 16,800 16,380 16,800
....
Granular IBI 20,800 28,600 26,000 26,780 27,300
~.1
I
Steel Beam Guide Rail With Channel 6,500 7, 187.50 6,250 6,625 6,250
~
Hot Mi x HL-4 34, lOr. 34, 100 32,240 35,340 34, 100
'1
Excavation and Grading for 93,750 146,750 101,250 90,500 100,000
River Banks and Spur Dyke
~:;
Rip Ra p 288,000 286,200 282,000 336,000 264,000
'.
Asphalt Curb and Gutter 1 ,206 2,613 1 ,005 2,010 2,010
11
, ,~
Roadway Protection 7,000 3,000 3,885 8,820 15,000
,..
. I
Removal of Existing Bridge 40,000 29,300 90,000 58,260 90,000
~
U,n~derwateri ng 10,000 16,250 55,440 47,400 30,000
Earth Excavation for Structure 10,260 11,115 5,985 5,700 8,550
,I _
Equipment for Driving 25,300 6,000 21,315 48,000 30,000
Steel Tube Piles
I"
Supply and Drive Steel 216,000 216,900 239,400 194, 160 198,000
Tube Piles
'" ..:.J.
Granular IB1 Backfill 8,320 7,200 8,960 8,000 10,240
for Structure
_ll
, ,
Supply and Place 71 ,685 82,215 75,330 83,430 72,900
Reinforcing Steel
. '1 "
Coated Reinforcing Steel 41 ,364 46,296 42,552 46,800 41 ,400
~...., Ii
<- .
Concrete in Foundations 44,820 44,010 44,550 63, 180 54,000
.:.-'"
Concrete in Abutments, 137,200 131 ,040 120,960 181,440 235,200
Wingwalls and Piers
-1 "
.... "
Concrete in Deck 139,932 144,486 133,722 222,732 227,700
, . I
. ,
Concrete in Barrier Walls 40,710 33,364.50 53,100 50,445 61 t 950
-'?;-
.. "
Concrete in Approach Slabs 7,564 5,700 4, 170 7,945 10,000
. I
...."
Supply, Fabrication and Coating 612,800 616,450 611,763 535,000 600,000
of Structural Steel
":llllll\S _ II \ Illlt nil S s \JIll IlGE
_~}o."Q.'--\l~~-----
Page 2
,-
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
~
J~n~ESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. Road #16 at the Port Talbot Culvert has been re-opened. Minor trimming
and guard rail work remain. It is expected that repair costs will be
within the original budget of $250,000.
2. We have engaged, as a Staff Engineer, Mr. Clayton Watters to begin work
on September 12, 1988 at Salary Level 11, Step 4. On the completion of
his probation period, he will move to Step 5 (Level 11). The County will
pay mileage according to County Council's By-Laws for the use of his
vehicle and will install a County two-way radio in his vehicle.
3. We have agreed with the County of Middlesex Road Committee, to hire the
firm of M. M. Dillon Limited, London, Consulting Engineers to make
environmental and cost comparison studies required for pendi,ng O.M.B.
Hearings regarding the proposed closing of Tates Bridge as approved by
County Council. The County of Middlesex has undertaken to co-ordinate
activities with M. M. Dillon.
4. We have authorized a Tender call for the construction of Middlemiss Bridge
on County Road #14 being due on October 12, 1988. The TendE!rs will be
reviewed at a joint Committee meeting with Middlesex County Road Committee.
The specifications require that traffic be able to use the new bridge by
late Fall of 1989 with all work to be completed by July of 1990. The
County of Middlesex has agreed to pay their share of the costs as they are
incurred. Thus most of the County's construction budget for 1989 will be
used for this project. It will be necessary to petition the Ministry of
Transportation of Ontario to allow the use of a portion of the County's
resurfacing budget so that a limited construction program can be main-
tained on St. Thomas Suburban Roads and for the completion of Fairview
Avenue and the continuation of construction on County Road #2 in Dunwich
Township. The cost of Middlemiss Bridge is estimated at approximately
3 million dollars to be divided equally between the two Counties.
5. We have accepted the quotation of Walmsley Bros. Ltd. for base coat
Page 2
COUN1Y Of ELGIN ROAO COMMI11EE
~OR1 .
asphalt on County Road #2 new construction. west of the Coyne Road in
DUrtWich 10wnshiP at the 1endered price of $23.40 per ton including all
taxes with the County of Elgin to supplY the asphalt cement.
6. We ha~e accepted the quotation of Walmsley Bros. Ltd. for asphalt
resurfacing on County Road #46. south of corinth in Bayham 10wnshiP at
a price of $21.46 per ton including all taxes. with the County of Elgin
to supplY the asphalt cement.
7. 1hat we have purchased from London Machinery Limited the 8 cu. yd. sander
with Wisconsin Gas Motor at a price of $13,845.00 pluS pro~incial Sales
1ax to replace an old Sander.
8. We have authorized Golder Associates to make soil tests and prepare a report
for the stabilization of the Joseph street Hill (county Road #23) in port
stanley. 1he estimated cost of the report is $5,000.00. Golder AssociateS
are sUggesting stabilization using concrete bin walls.
9. We requested the Village of port stanley to include the County of Elgin'S
concerns about the proposed condominium development on Road #20 in their
de~elopment agreement with the owners. 1hese concerns include drainage
along County Road #20, the location and type of the entrance including
pavement widening, curb and gutter. etc., and the provision of an
agreement with the owners to keep certain areas clear of ~egetation,
building signS, utility poles. etc., for visibility at the entrance.
10. 1hat we have agreed to pay the Village of Rodney for the repair of
approximatelY 1,200 feet of curb on County Road #3 between Queen Street
and the canadian National trackS with the understanding that this will
complete repairs to curb and gutter on Road #3 in that location. 1he
county will also pay any necessary costs for repairs to existing catch-
basins and the Village will pay for all boulevard and sidewalk repair costs.
II. We have agreed to a request from the Village of Dutton that the County
install approximatelY 900 lineal feet of curb and gutter between
Shackleton and Mary Streets on Road #8 complete with necessary catchbasins.
1he County of Elgin will remove the old curb, gutter, and sidewalks. 1he
Village will pay for all sidewalk including any granular base required
behind the curb and gutter line, as well as street lighting and any
modifications required for building entrances, eaves trough drains. etc.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
Page 3
12. Construction is underway on County Road #2 in Dunwich Township, westerly
from the Coyne Road to join the portion completeQ in 1987. Construction
is also underway on Road #22 from the intersection of County Road #27
northerly to join with the construction completed in 1987.
WE RECOMMEND:
1. That a By-Law be passed authorizing the Warden and Clerk to sign an
Agreement with the County of Middlesex for the construction of Middlemiss
Bridge.
2. That a By-Law be passed authorizing the expenditure of $300,000 total
from County levies for the construction of Middlemiss Bridge in 1989
and 1990 and that the Clerk be authorized to forward a copy of this
By-Law to the Ontario MuniCipal Board for their approval.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
ST. THOM~S, ONT~Rl0
SEPTEMBER '3, 1988
P I\GE ,
TH E CO\l"T'{ OF El G 1" RO~D CO~~ lTTt. E met at 9: 30 a.m. on september n, \ 988
at the ~dministration Building in conjunction with County council. ~ll members were
present. ~lso present were ~r. Bob stoCK of the ~inistry of Transportation of Ontario,
the Engineer, the ~ssistant Engineer, ann ~r. Clayton Watters, staff Engineer who was
introduced by the Chairman to the members of the committee.
THt. W~RDt.N, CHAIR~AN ~"D t."GI"t.t.R REPORTED on land negotiations with ~r.
~llen Carr for a right-of-way thrOUgn his property in lot 8, concession XIII for the
diversion of County Road #30. ~fter diSCUssion, the Chairman reported that he nad
received a proposed agreement from ~r. Carr's solicitor last Thursday and althOU9n
the damage amount was somewhat higher than antiCipated, he felt that for the small
difference between the price that ~r. Carr wished and the amount the Committee had
diSCUssed at the previouS meeting, that the County would be well advised to accept
~r. Carr'S proposed agreement and to proceed with tne worK as it was nearing tne
middle of september and the ~inistrY had allocated $400,000 for the complete worK.
I\fter diSCUssion:
SECONDED B'{:
TH~T T~E RECO~~E"D~TIONS OF THE W~RDEN ~ND THE CH~IR~~" OF THE RO~D
CO~~ITTt.t. Bt. CONC\lRRED WITH Rt.G~RDI"G PROPERT'{ P\lRCH~SE fOR THE DIVERSION
OF RO~D #30 1" T~E "ORTH H~lF OF lOT 8, CONCESSION XIII, TOWNS~IP Of
'{~R~O\lTH FRO~ ~llE" C~RR ~ND lIllI~" C~RR.
\. l~ND FOR RO~D ~llOW~"CE TO BE ?~ID ~T ~ R~Tt. OF $2,000 pt.R Jl,CRE
2. FENCE ~llOW~"CE ~HERE FE"CE IS NOT REQ\lIRED B'{ I~E O~NERS Jl,T ~ R~TE
Of $12 PER ROD
3. l~ND \lSED fOR THt. DIVERSIO" OF THt. Gl~NWORT~ DR~IN O\lTSIDt. THt. NE~
PROPERT'{ lINE ~T $2,000 PER ~CRE ('5 fEET BEHIND TO? Of SLOPE OF "E~
DllCH)
4. ~llO~~"CE FOR lEG~l ~GREE~ENT ~ND DISCH~RGE, ETC., 01' EXISTING ONT~RIO
J\l"IOR F~R~t.RS t.ST~BlISH~t."T lO~" CORPOR~TIO" ~ORTG~Gt. OF $500
5. Gt.Nt.R~l D~M~Gt.S 1" THt. ~~O\lNT OF $27,000
w. 1\. MI\RT'{N
E. NEUKI\M~
"~O~ED B'{:
ST. THOMAS, ONTARIO
SEPTEMBER 13, 1988
PAGE 2
THESE DAMAGES INCLUDE THE RIGHT TO REMOVE FILL FROM THE AREA AT THE
SOUTHEAST CORNER OF THEIR PROPERTY AND RENTAL OF AREAS OFF THE RIGHT OF
WAY FOR TOP SOIL STORAGE.
CARRIED."
"MOVED BY:
SECONDED BY:
A. K. FORD
J. FISCHER
THAT THE RECOMMENDATIONS OF THE WARDEN AND THE CHAIRMAN OF THE ROAD
COMMITTEE BE CONCURRED WITH REGARDING PROPERTY PURCHASE FOR THE WIDENING
OF AND THE DIVERSION OF COUNTY ROAD #30 IN THE SOUTH HALF OF LOT 8,
CONCESSION XIII, YARMOUTH FROM JOHN COULTER.
1. LAND FOR ROAD ALLOWANCE TO BE PAID AT A RATE OF $2,000 PER ACRE
2. FENCE ALLOWANCE AT A RATE OF $12 PER ROD
3. GENERAL DAMAGES IN THE AMOUNT OF $2,500
THESE DAMAGES INCLUDE RIGHT TO REMOVE FILL FOR A CUTOFF AREA AT THE
NORTHEAST CORNER OF HIS PROPERTY.
CARRIED. II
One Tender for a Motor Grader was received (as ,attached) from Champion
Road Machinery Sales Ltd. Because of the past history of the used machine, it was
recommended that the new machine be purchased. Delivery was scheduled for mid-
November.
"MOVED BY:
SECONDED BY:
C. R. WILLSEY
J. FISCHER
THAT WE ACCEPT THE TENDER OF CHAMPION ROAD MACHINERY SALES LTD. OF BRAMPTON
FOR A NEW MODEL 740 CHAMPION GRADER AS PER THEIR TENDER WITH THE COUNTY
GRADER #18 AS A TRADE-IN. CHAMPION ROAD MACHINERY SALES LTD. TO MODIFY
THE SNOW WING FOR GRADER #18 TO FIT ON THE NEW GRADER. NET PRICE AFTER
THE TRADE-IN WITH ONTARIO PROVINCIAL SALES TAX IS $106,380.
CARRIED."
ST. THOMAS, ONTARIO
SEPTEMBER 13, 1988
PAGE 3
"MOVED BY:
SECONDED BY:
A. K. FORD
C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO APPLY TO THE MINISTRY OF NATURAL RESOURCES
FOR AN EXTENSION IN TIME TO ALLOW THE COUNTY ROAD COMMITTEE SUFFICIENT TIME
TO DISCUSS FURTHER THE APPLICATION OF J. AND A. LOETERS, LOT 5, CONCESSION
III, ALDBOROUGH FOR AN ENTRANCE ON COUNTY ROAD #6 FOR THEIR PROPOSED GRAVEL
PIT.
CARRIED. II
THE ENGINEER REPORTED that M. M. Dillon had submitted their terms of
reference for the proposed environmental study report in regard to Tates Bridge but
he had not yet received a copy.
The Ministry of Municipal Affairs had rejected the proposed sub-division
plan near Richmond by John Walker. It appears that a supply of piped water was a
requirement.
THE ENGINEER REPORTED that the Public Transportation and Highway
Improvement Act had been amended to allow County Council to establish a County Road
Committee appointed by By-Law that would consist of three to ten residents of the
County. Changes would have to be made in Committee procedures and the election of
the Warden for next year and the matter would be considered by the County
Government Committee.
The meeting adjourned to 9:00 a.m. October 12, 1988.
~ ,l"/,'" H-~ --1-" '
..' __,~,-,/~~W '
CHA rRMAN
~
COUNTY OF ELGIN
GRADER TENDER
Champion Road Machinery Sales Ltd.,
1075 Clark Boulevard,
BRAMPTON, Ontario.
L6T 3W4
1. New Champion Model 740
Cummins LT - 10 - C Motor
Model 8400 Direct Drive Transmission
Add Mounting Brackets to Accept
County of Elgin Snow Wing
LESS Trade-In 1976 Champion
(less Wing and Plow)
$12~ 1 , 100
1 ,900
24,500 Cr.
TOTAL
$ 98,500
7,880
$106,380
Plus 8% Retail Sales Tax
2. Used 1985 Champion Model 740
(1460 hours plus)
Add New Tires
Add Mounting Brackets
LESS Trade-In 1976 Champion
(Less Wing and Plow)
$ 97,400
3 , 100
1 , 900
~~4,500 CR.
Total
$ 77,900
6,232
$ 84,132
$ 22,248
Plus 8% Tax
DIFFERENCE
1987 Tenders (7% Tax)
New Machine Champion Model 740
Used Machine 1984 Champion 906 Hours
Difference
$113,527
81,320
$ 32,207
(Used Machine was Purchased in 1987)
ST. THO~~S, ON11\RIO
SEP1EMBER 2, '988
p I\GE ,
THE CO\lNT'{ OF ElGI" RO~D CO~~ITTEt. met at the ~dministration Building
at 9:00 a.m. on september 2, '988. ~ll members e~cept ~arden ~artyn were
present. ~lso present were ~r. Jim Richards and Mr. Robert stoCK of the
~inistrY of Transportation of Ontario, the Engineer and the ~ssistant Engineer.
"~O~ED BY:
SECONDED B'{:
TH~T THt. ~IN\lTt.S OF THE ~tt.TI"G OF ~\lG\lST 5, '988 BE ~?PROVED.
C. R. W1LLSE'{
J. f1SCHER
CI\RRIED."
THt. t."GINt.t.R REPORTED on personnel matters as followS:
,. That Ray Collard's last day of worK was ~Ugust 26, '988 althOUgh he will
not officiallY retire until the '8th of "ovember, '988. 'flarden ~artyn had
Suggested that a presentation be made to him at the october council session.
2. ~t the same session, a number of employee awards and certificates for the
Ontario Good Roads ~ssociation Training Courses should alsO be presented.
3. ~r. Clayton Watters has been engaged as a Staff Engineer.
SECONDED B'{:
TH~T ~t. CONFIR~ THt. E~PlO'{~ENT OF ~R. Cl~,{TO" W~TTERS ~S ST~FF ENGI"EER
TO ST~RT WORK St.PTt.~Bt.~ '2, \988 ~T S~l~R'{ lEVEL ", STEP 4. \lPON
CO~Plt.TION OF HIS PROB~TION~R,{ pt.RIOD TO ~OVt. TO STEP 5. THt. CO\l"T'{
WIll P~'{ ~IlE~GE ~S PER CO\lNT,{ CO\l"Cll B'{-l~WS FOR \lSE OF HIS VEHICLE.
THE CO\lNTY TO I"ST~ll ~ R~DIO IN THt. ~t.~IClE, ~ND ~ll Bt. REPORTED TO
COUNTY COUNCIL.
1\. K. fORD
E. NEUKA~~
"MO~ED B'{:
CI\RRIED."
be open for traffic today. some cleanup worK and installation of a storm drain
still remains to be completed. It appeared that the worK would be completed within
the initial estimate of $250,000.00.
THE t."GI"t.t.R Rt.PORTt.D that Road #\6 at the port Talbot Culvert would
-~
~ppro~imatelY ',000 feet of Road #20, South of Highway #3 in Shedden
had disintegrated in JulY due to damage from grain truCKS hauling to port stanleY
in the very hot weather. It was impossible to save the paving. ~fter consultation
ST. T~O~~S, ON1~RIO
SEPTEMBER 2, ~988
pl\GE 2
with the Chairman and 'flarden, arrangements had been made to replace the granular
base and asphalt surface and to install curb and gutter. catch BasinS would be
placed using the e~isting ~unicipal Drain. It is hoped that thiS arrangement
would be satisfactory_fOr a number of years until the 10wnshiP was able to replace
the ~orton ~unicipal Drain which was in poor condition, undersized, and over 40
years old. BroKen asphalt had been picKed up after being recycled by Circle P
?aving and had been hauled and spread on southdale Road.
T~t. t."GINt.t.R Rt.?ORTt.D that no further informatiOn waS available from
CS~ as to whether or not they wished the County to restore their crossings with
County Roads. Ditching had been done at the ~iddlemarch crossing tRoad #46) to
allOW overfloW water to floW to the south so that it would not be held baCK at the
traCKS as it had in the past.
"0 ~unicipalitieS had yet negotiated with CSX for the purchase of the
CS~ Right of ~aY.
T~t. t.NGINt.t.R Rt.POR1ED that the CNR waS removing the North Rail crossings
at County Road #'4 in Iona and would do the same in Dutton, Road #2 east of ~est
lorne and at Shedden.
T~E t.NGI"t.ER Rt.PORTt.D that the NatiOnal TransportatiOn ~gencY had SUggested
to the Canadian pacific that instead of taKing their complaint against the NatiOnal
1ransportatiOn I\gency to federal Court, that they go through the same mediation
process as the CS~ abandonment had. It was understood that Canadian pacific was
objecting to the ~gencY Order to remove the rail bridge on ~ighwaY #'9, north of
straffordville. Chairman stewart felt that if canadian pacific won thiS case, they
would alsO not be foreced to remove tWO tunnels on Bayham TownshiP roads, and that
the County would be forced to purchase land from them at ?ort Burwell to maintain
the port Burwell bridge.
THt. ~SSIST~N1 t.NGI"t.t.R Rt.PORTt.D tnat he had completed appro~imatelY
one-third of land purchase on Road #4 but waS responding onlY to calls that were
being made to him.
DEP\lT'{ REE~E l'{lt. REPORTED that he had not heard from ~r. Ken ~onteith
further on his cedar hedge.
1HE ENGI"t.t.R REPORTt.D that the ~inistry had corrected the mathematiCal
SI. 1\10MI\S, O"T ~R 10
St.?Tt.~Bt.R 2, '988
p I\GE 3
errors with regard to the '987 Road ~udit and at the present time was considering
, hase of the e~tended warranty
the county'S re~uest to restore subsldY for the purc
Th's is the onlY unresolved item still outstanding as the
on the loader motor. ,,1
~inistrY had agreed to subsidize all used e~uipment purchased in '987 at the
full purchase price.
'987 traffic counts on King'S Highways were noted.
T~t. t."GI"t.ER Rt.PORTED that the developers of the condos on Road #20
t agreed to provide drainage
in port stanley across from the arena have not ye
along the county Road nor a proper entrance and turning radiuS as re~uested bY
t\le county.
E. NEU\<.I\MM
St.CO"Dt.D B'{: ~. K. FORO
T\I~1 ~t. Rt.Q\lt.ST 1\1t. ~Ill~Gt. OF PORI SI~"lt.'{ TO INCl\lDt. T~t. CONCt.R"S
OF T~t. CO\l"I,{ OF t.lGI" Rt.G~RD1~G 1~t. ?RO?OSED CO"DO Dt.~t.lO?~t."T 0"
RO~D *20 IN PORI ST~"lt.'{ IN T~t. Dt.~t.lO?~t.Nl ~GRt.t.~t."1 'fll1H 1~t. O'fl~t.RS.
1\1t.St. CONCt.R"S TO INCl\lDt. 1~~1 1~t. Dt.~t.lO?t.RS INS1~ll I\~D P~'{ FOR, 10
10 ~?PRo~~l Or T~t. CO\l~I'{, DR~I"~Gt. ~lO"G RO~D *20, 1~t. lOC~IIO",
I'{Pt. OF t.~IR~"Ct. I"Cl\lDI~G ~N'{ NECt.SS~R'{ \lOT ~I~ ?~~t.~E"T 'fllDt.~I"G,
eTC 0" ROI\D *20 PRO~lSlO~ 01' ~Dt.Q\l~Tt. ~ISIO~
C\lRB I\"D G\lITt.R, c. · ,. ·
~1 1~t. t.N1R~"Ct. l~Cl\lDING ~N ~GRt.t.~t.NT TO Kt.t.P Ct.RT~lN I\Rt.~S Clt.~R
OF ~t.GE1~TIO", B\lIlDINGS, SIGNS, \lTllll'{ POES, ETC.
CI\RR 1 ED. "
"MO\JED B'{:
h' of 'flestminster stating
, ed from the 10wns\ll?
~ letter had been recelV f st Ihomas Sanitary
, eement to spliting the payment rom ·
that they were not ln agr l' Road from the diSpOsal
. ' tenance of the Town lne
Collection services towards maln f t.lgin assumed the Townline
o_rata basis unless the County 0
site to \lighway #4 on a pr t Road. The t.ngineer had
d d ~ighwaY *4 as a Coun y
Road between tM BostWiCK Rea an ,K' 9 that tM che~ue for the
'tar collectiOn Servlces as In.
~ritten st. Thomas sanl y 'nn until such time as an
the County for safekee?l ~ '
entire year be forwarded to Id have control of the funds
tIn thiS waY, the County wou
agreement was worKed out.
if nothing else.)
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 4
Warden Martyn in attendance.
Reeve Purcell of Dutton addressed the Committee requesting that the
County assist the Village in the replacement of curb and gutter on Main Street
in Dutton (Road #8). Reeve Purcell noted that although the street had been
scheduled for complete reconstruction that because of the County's involvement
in the replacement of culverts and the Middlemiss Bridge, it would obviously be
many years before the County would be in a financial position to completely rebuild
the street. Inasmuch as it appeared that the drainage system would be adequate
for the time being and that the Village has funds for sidewalks, Reeve Purcell
requested that the County replace the curb and gutter to the best grade possible
without disturbing the Roadway proper or replacing the Drain so that the Village
might replace their sidewalk and street lighting.
After some discussion:
"MOVED BY:
A. K. FORD
SECONDED BY:
J. FISCHER
THAT WHEREAS A REQUEST HAS BEEN MADE BY THE VILLAGE OF DUTTON, THE
ENGINEER BE AUTHORIZED TO INSTALL ON COUNTY ROAD #8 IN DUTTON
APPROXIMATELY 900 LINEAL FEET OF CURB AND GUTTER BETWEEN SHACKLETON
AND MARY STREETS COMPLETE WITH NECESSARY CATCH BASINS.
THE COUNTY OF ELGIN TO REMOVE THE OLD CURB AND GUTTER AND SIDEWALK.
THE VILLAGE TO PAY FOR THE REPLACEMENT OF THE SIDEWALK INCLUDING
ALL GRANULAR BASE REQUIRED BEHIND THE CURB AND GUTTER, AS WELL AS
ANY STREET LIGHTING - MODIFICATION TO ANY BUILDING ENTRANCES, EAVES
TROUGH DRAINS, ETC.
THE COUNTY OF ELGIN TO PAY FOR REPLACEMENT OF PAVEMENT ON THE
ROADSIDE OF THE CURB AND GUTTER. THIS WORK IS DONE WITH THE
UNDERSTANDING THAT THE CURB AND GUTTER MAY BE MOVED ONE TO ONE AND
HALF FEET CLOSER TO THE BUILDING THUS REDUCING THE WIDTH OF THE
SIDEWALK.
CARRIED."
Correspondence was read from the Village of Rodney in which they asked
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 5
that the County pay for curb repairs on County Road #3 between the CNR tracks and
Queen Street.
THE ENGINEER STATED that he had met with Reeve Black and relayed the
Road Committee's message that the Committee wished to complete the job for once
and for all on Main Street so that the Village could proceed with their own
boulevard and sidewalk work at their own pace. After discussion:
"MOVED BY:
C. R. WILLSEY
SECONDED BY:
J. FISCHER
THAT WE AGREE TO REIMBURSE THE VILLAGE OF RODNEY FOR THE REPAIR
OF APPROXIMATELY 1,200 FEET OF CURB ON COUNTY ROAD #3 BETWEEN QUEEN
STREET AND THE CANADIAN NATIONAL TRACKS WITH THE UNDERSTANDING THAT
THIS WILL COMPLETE THE REPAIRS TO CURB AND GUTTER IN THIS SECTION.
THE VILLAGE TO PAY ALL COSTS WITH REGARD TO BOULEVARD AND SIDEWALK
WORK. THE COUNTY TO PAY ANY NECESSARY COSTS OF REPAIRS TO CATCHBASINS.
CARRIED. II
WARDEN MARTYN REPORTED on a meeting with the Middlesex County Road
Committee. Tates and Middlemiss Bridges were discussed. He reported that
Middlesex felt that the firm of M. M. Dillon should be hired to proceed to make
environment and cost comparison studies that would be required for a O.M.B. Hearing
with regards to the proposed closing of Tates Bridge. The County of Middlesex
had agreed to act as liason with the firm and to provide the necessary technical
input.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT WE AGREE WITH THE COUNTY OF MIDDLESEX ROAD COMMITTEE TO HIRE
THE FIRM OF M. M. DILLON LIMITED, CONSULTING ENGINEERS TO MAKE
ENVIRONMENTAL AND CONSTRUCTION COSTS COMPARISONS AS REQUIRED
FOR OMB HEARINGS WITH REGARD TO THE PROPOSED CLOSING OF THE TATES
BRIDGE.
CARRIED."
SI. I~OM~S, ONl ~R 10
St.?Tt.MBt.R 2, '98B
? I\GE 6
, h d t nay for constructiOn
'fl~RDt.~ ~~RT'{" Rt.?ORlt.D that ~iddlese~ W1S"e 0 Y
costs on the ~iddlemisS Bridge as they were incurred, thUS the county of t.lgin
would alsO have to paY for costs as theY were incurred whic~ would mean t~at most
, f '989 would have to be used for the
of the county'S construction allocatlOn or
construction of ~iddlemiSS Bridge and its approaches.
'th ~ Ian "ethercott of
T~t. t.~GI"t.t.R SI~It.D that he had S?OKen Wl r. .
, ~" thercott nad indicated that
the ~inistry of TransportatiOn of ontaflO. r. e '
l' tion to the ~inistrY to transfer a portlOn
the county would have to maKe an app lCa '
, ' '989 to construction. lhlS would be
of its asphalt resurfacing allocatlon ln '
regarded as a single time onlY event and onlY because the construction of tne brldge
th 2/3 of the constructiOn allocations available to the county.
would use more "an
"MO\JED B'{:
St.CO~Dt.D B'{: C. R. ~lllSt.'{
T~~ T ~ B '{ _l~'fl Bt.P ~SSt.D TO ~\lI~OR 12 E THt. t.~?t."D I1\lRt. 01' $300,000
101~l FRO~ CO\lNl'{ It.~It.S FOR 1~t. CO"STRtiC1IO" OF 1~t. ~IDDlE~ISS BRIDGt.
W '989 ~ND '990 ~ND 1~t. Clt.RK \3t. ~\lI~OR12t.D TO FOR'flI\RD ~ CO?'{ OF T~t.
B '{ _l~'fl TO 1~t. ONT ~R 1 0 ~\l" 1 C W ~l BO~RD FOR T~t.1 R ~P?RO~ I\l.
, C~RRIt.D."
J. f1SC\-\ER
db th county of ~iddlese~
d that tne agreement as propose y e
Members agree II
as attached and previOuSlY circulated was acceptable to them and should be
C '1 in accordance with the recommendatiOn of the ~Ugust
recommended to county ounCl
f ~iddlese~ Road committee snould be
meeting. It was agreed that the county 0
b \2 '988 meeting to open lenders.
invited to the octo er '
, '~st~ucted to maKe luncheon arrangements.
The t.nglneer was 1" '
' t B feet of each end
~iddlese~ cou~y had ~gaged a co~ractor ~ paln
of the 'flardSville Bridge at an estimated cost of $'2,000, the county of Elgin to
?ay 50%.
sting Middlese~
C~~I~~" SIt.'fl~RT "OIED that the county had been re~ue
to lOOK after thiS matter for a number of years and waS hOpefUl t~at the rest
of the bridge might be painted in the near future.
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 7
THE ENGINEER REPORTED on work to date as follows:
1. Salt brining of roads continued as required. In spite of the dry weather
the cost of salt brining was not much greater than last year1s.
2. Grass cutting had been a disaster. Problems were continuing with mowers
due to their overheating of the hydraulic drive system. No problem had been
encountered with the disc mower that had been side mounted on one of the John
Deere tractors as it was being driven mechanically. A second mower had been
purchased and was being presently mounted on a John Deere Tractor. The
Committee concurred with the Engineer's recommendation to purchase 2 more
mowers to be purchased at approximately $3,500 each and to side mount on the
two remaining John Deere tractors in place of the sickle mowers.
It would be necessary to convert the Case Internationals to mechanical drives
or else find a method of increasing hydraulic oil flow and cooling the oil.
It was likely that the cheapest method would be to reduce the length of the
mowers by two feet (to five feet).
3. Pavement marking had been completed other than roads that were still to be
asphalt resurfaced.
4. Sweeping was being continued and the need seemed to be greater this summer
than previously.
5. Surface treatment work had been completed including .9 km. on Southdale Road
from Road #22 west. The old surface treatment had beE~n mulched by Circle P
Paving, 6 inches of crushed gravel added and mixed. The old asphalt mulch
from County Road #20 at Shedden had been placed, spread out, and a double
surface treatment had been applied. Many of the deficiencies from the road
had been thus removed. The total estimated cost of the whole project would
be approximately $37,000.
After the Township of Yarmouth responds to the County's drainage petition,
the section immediately east of Highway #4 should be done.
6. Shouldering had been completed on Road #52, east of Highway #73 with earth
having been hauled from the ditches on Road #35 between Orwell and Road #52.
Shouldering was continuing on Road #20. Dirt required would be hauled from
Shedden.
ST.T\-\O~I\S, ONTARIO
SEPTEMBER 2, 1988
PAGE 8
7. Paving had been completed at the Fowler Drain crossing on Road #\6 and the
Kettle CreeK crossing on Road #45. ~sphalt patching had been completed on
Road #30 in the vicinity of the Kettle CreeK conservation ~uthority's office.
walmsley BroS. ltd. were e~pected to pave Road #52 from Highway #73 to
Highway #74 in appro~imatelY 3 weeKS.
8. Storm drain worK was nearlY complete on Road #22 and some earth shOulders
had been hauled.
9. worK was underway on Road #2 from the Coyne Road westerlY to the worK
completed last year.
'0. ~ost ditching had been completed and earth shoulders would be hauled from
ditches on county Road #5 as had been done last year.
\,. It was hoped to start worK on County Road #30 tRadio Road) within the next
ten days.
\2. With cooler weather, seeding would be done on Road #42 in ~alaoide and
Bayham, Road #2 east of ~est lorne, and Road #52 east and west of springfield.
'3. Bridge floor repairs have been made to Kains Bridge in St. Thomas and Willey'S
Bridge on Road #8 in Dunwich.
'4. ChitticK construction had crushed some gravel at the County's Pleasant Valley
Pit and will return in a month to crush more.
'5. It is hoped to replace culverts at both lot 5 and lot 9 on Road #48 in Yarmouth
TownshiP in the fall.
SECONDED B'{:
TH~T THt. FOllOWING ~CCO\lNTS Bt. ~?PROVt.D FOR p~'{~t."T:
p~,{lIST "\l~Bt.R 32 ~~O\lNTI"G TO $93,8'9.22
p~,{lIST N\l~Bt.R 33 ~~O\lNTING TO $602,416.70
p~'{lIST "\l~BER 34 ~~O\lNTING TO $78,420.'3
p~YlIST N\lMBER 35 ~~O\lNTI"G TO $,60,473.97
CI\RR1ED."
'vJ. 1\. ~I\RT'{N
J. flSCHER
"~O~ED B'{:
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 9
"MOVED BY:
SECONDED BY:
A. K. FORD
C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO MAKE APPLICATION TO THE MINISTRY
OF TRANSPORTATION OF ONTARIO FOR INTERIM SUBSIDY PAYMENTS FOR 1988
AND THE CHAIRMAN BE AUTHORIZED TO SIGN THE SAME.
CARRIED. II
Walmsley Bros. Ltd. had submitted a price of $21.46 per ton for asphalt
resurfacing on Road #46, South of Corinth and $23.40 per ton for base coat asphalt
on County Road #2, West of the Coyne Road. Acceptance of both prices was
recommended.
"MOVED BY:
W. A. MARTYN
SECONDED BY:
E. NEUKAMM
THAT WE ACCEPT THE QUOTATION OF WALMSLEY BROS. LTD. FOR BASE
COAT ASPHALT ON COUNTY ROAD #2, WEST OF THE COYNE ROAD IN DUNWICH
TOWNSHIP AT A PRICE OF $23.40 PER TON, ALL TAXES INCLUDED. THE
COUNTY OF ELGIN TO SUPPLY THE ASPHALT CEMENT.
CARRIED."
lIMOVED BY:
SECONDED BY:
C. R. WILLSEY
J. FISCHER
THAT WE ACCEPT THE QUOTATION OF WALMSLEY BROS. LTD. OF JULY 29,
1988 FOR ASPHALT RESURFACING ON COUNTY ROAD #46, SOUTH OF CORINTH
AT A PRICE OF $21.46 PER TON, ALL TAXES INCLUDED. THE COUNTY OF
ELGIN TO SUPPLY THE ASPHALT CEMENT.
CARRIED. II
THE ENGINEER NOTED that Grader Tenders were due on September 7, 198B
and recommended that the Chairman be authorized to award the Tender.
"MOVED BY:
A. K. FORD
SECONDED BY:
E. NEUKAMM
THAT THE CHAIRMAN BE EMPOWERED TO AWARD THE MOTOR GRADER TENDER.
CARRIED."
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 10
THE ENGINEER STATED that the Ministry of Transportation of Ontario
had been contacted and that only London Machinery Co. Ltd. was manufacturing
sanders to their specifications. A quotation had been solicited for a new
sander as one of the present sanders was beyond repair. A sander would be
available in early November.
"MOVED BY:
W. A. MARTYN
SECONDED BY:
J. FISCHER
THAT WE PURCHASE fROM LONDON MACHINERY CO. LTD. ONE L61 FRONT
DISCHARGE 8 CU. YD. SANDER COMPLETE WITH WISCONSIN 18 H.P. GAS
ENGINE MODEL T.J.D. AT THE QUOTED PRICE OF $13,845.00 PLUS
PROVINCIAL SALES TAX.
CARRIED."
')
THE ENGINEER ATTACHED a Budget for New Machinery with $230,000 left
for the year and that after our trade of the Grader, there will still be $120,000
left which must be spent for new machinery.
He suggested that the County's 1979 International TD8 Dozer which had
been purchased used should be traded as it will require a considerable amount of
work this Fall to put it back into condition for next year's work. It was also
noted that a Cabover Tandem purchase had been authorized last Spring, but so far
no suitable truck had been found, although enquiries had been made from several
dealers and Warden Martyn had made enquiries as well.
'--,~,
THE ENGINEER FELT that Tenders for pickup trucks should be put out now
so that they would be available for Spring delivery as last year's pickup Tenders
in the Fall had not been received until February. Two tandem trucks would also
be required in 19B9 and should be tendered for now so that they would be available
for Spring of 1989 delivery. Snow plows, etc., would have to be remounted. The
trucks should be available so this could be done in April of 1989.
"MOVED BY:
SECONDED BY:
J. FISCHER
C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A BO HORSEPOWER
CRAWLER TRACTOR WITH A SIX-WAY BLADE WITH THE COUNTY'S 1979
ST. I~O~~S, O"T~RIO
SE?TEMBER 2, '988
?I\GE "
I~TER"~IION~l TD8 ~S ~ TR~Dt.-I~.
CI\RR1ED."
"MO\JED B'{:
St.CONDt.D B'{: ~. K. FORD
TH~1 THt. t.NGI"EER Bt. ~\lTHORIIED 10 C~ll Tt."DERS FOR THREt. PICK\lP
TR\lCKS 'flITH T~t. CO\l~T,{'S TR\lCK "\l~Bt.RS 92, 93, ~"D 94 ~S TR~Dt.-I"S.
t'98' FORD ~"D OODGt.).
E. NEU\ZI\~~
^",
CI\RR1ED."
"~O\JED B'{:
St.CONDt.D B'{: t.. "t.\lK~~~
T~~T THt. t.NGI"Et.R Bt. ~\lTHORIlt.D TO C~lL TENDERS rOR tWO T~"Dt.~
\R\lCKS FOR SPRI"G Dt.Ll~ER'{ ~"D Q\lOT~TlO"S FOR D\l~P BO~ES ~"D
rOR Rt.~O~I"G s~O'fl PLOW t.Q\lI?~t."T FRO~ tWO CO\l"T'{ TR\lCKS TO BE
Rt._INST~llED O"TO T~O "t.~ TR\lCKS.
1\. \Z. fORD
THt. t."GI~t.t.R REPORTt.D that improvements had been made at the Jaffa
intersetion tRoad #35 and Road #45). Tree branches had been trimmed bacK, and
owners had been aSKed to move bacK a gazebO and some used vehicles. ~ chOKe
cherry tree belonging to 10m ~artindale had been cut. ThiS improved the ~iew
t. Road #35 Mr ~artindale had been given three neW trees
of the s op slgn on . ",.
to replant in its place. Chevrons had been erected on both sides of the
CI\RR1ED."
1\1e
intersectiOn had been designed as a development road in the late '960's
-,;~ves. lhese were now sub_standard for the number of vehicles
.. .._~A ;.f ~h~ road waS built todav.
intersection.
ST. THOMAS, ONTARIO
SEPTEMBER 2, 1988
PAGE 12
workers. Curb and gutter and channelization would also be required at the
intersection.
An Invoice from Crossman Associates for telephone and mileage expenses
was noted. The Chairman of the Personnel Committee stated that future invoices
would be forwarded in more detail.
After discussion by the Committee, it was decided that the County
would not erect snow fences on County Roads this Fall. As it appeared that it
would be very late before construction projects presently underway could be
completed, the time and cost could be better utilized on other work.
THE ENGINEER STATED that he had contacted Allcorn Associates, London
who had produced the County map at the time of the plowing matchrregarding a
new County map. Mr. Allcorn would present his proposals at a later time.
A report with regard to the Van Order Culvert had been received from
Golder Associates. In the report, Golders stated that monitoring was required
as from the Cou~tyls and their previous experience, predictions as to when
failure might occur could not be made. It appeared that the culvert was
deforming rather than buckling. They had found from the soil tests that
compaction around the culvert, particularly under the waterline, was poor.
Remedial work on the culvert would have to take a different form than the remedial
work at Port Talbot and Road #45. This work might mean the removal of the culvert
and replacement with a bridge or complete de-watering of the present culvert and
rebackfilling both of which would be difficult and costly.
They recommended that the monitoring continue until remedial work was
required and a study at the time be made to ascertain the best method of replacing
the culvert taking into consideration the cost of reconstruction and resurfacing
required on the adjacent road sections to the east and thE~ potential erosion of
the lakeshore at the time that culvert renovations were required.
A preliminary report from Golder Associates had been received on
Road #23, Joseph Street Hill in Port Stanley. Golder Associates were of the
opinion that the placement of concrete bin walls would probably stop the sliding
ST. THO~I\S, ONTI\RIO
SEPTE~BER 2, '988
pl\GE '3
failures on the road surface, however, additional soil borings would be
required and a report at an estimated cost of $5,000 for both.
T~E t.NGINEER NOTED that the project could run into several hundreds
of thoUsands of dollars and it would be necessary to close the road, dig out
most of it, erect the concrete bin walls, bacKfill it and repave the road.
If the Village decided to place any additional sewer and water facilities, they
should be done at the same time. This worK would liKely tie up traffiC throUg~
the ~illage for several mon~s. It would have to be undertaKen when traffic
was at a minimum.
I\fter some discUssion:
SECONDED B'{:
TH~T WE ~\lTHORllt. GOLDER ~SSOCI~Tt.S TO PRt.p~Rt. ~ REPORT 0" T~E
ST~BllII~TIO" OF THE JOSEPH STREE1 \RO~D #23) HIll 1" PORT ST~NlE,{
I"Cl\lDING NECt.SS~RY SOIL Tt.STS ~T ~" t.STI~~TED COST OF $5,000 FOR
I\LL ~ORK.
~. 1\. MI\R"f'{N
E. NEUKI\~M
"~O~ED B'{:
CI\RR1ED."
correspondence was noted as follows:
\. From the ~inistry of Transportation of ontario with the approval of a
Resolution of the suburban Road commission to designate County Road #22
from Road #25 to 0.7 Km. north of County Road #27 as a Suburban Road.
2. From the ~inistry of the t.nvironment with a summary of direct grants available
for sewer and water Systems.
3. From the TownshiP of Bayham with a copy of a Resolution to the Honourable
t.d Fulton aSKing that the portion of the Townline between Bayham and
southWest Oxford be designated as a development road.
SECONDED B'{:
TH~T ~E ~DJO\lR" TO OCTOBER '2, \988 ~T 9:00 ~.~.
CI\RR1ED."
1\. K. fORD
E. NEUKI\~~
"~O~ED B'{:
0
1-"'1
o:::cJ:J
c:::(.cJ:J
1-0'
-;z: ~
0
,,'"
if)
c:::(.O:::
:EW c:::r
OCO
::c.:E ~
I-W W
l-
. 0- t!:l
I-W c:::(.
if) if) 0-
(
, 1988.
TUIS AGRBB~BNT made thiS
day of
BETWEEN:
TUB CoRPORATION OF TUB COUNTY OF ~IDDLBSBX
hereinaft~r referred to as "~idd1ese~"
of the FIRST PART
AND:
TllB CoRPORATION OF TUB COUNTY of BLGIN
hereinafter referred to as "B1gin"
of the SBCOND PART
Wl!.BRBAS the bridge kno"m as the "Midd1emisS Bridge"
10cated over the ThameS River on Middlese~ R~ad 9 of Lot 1. Ran~e
VIIS. TownshiP of Bkfrid. in the county of ~~ddlese~. ,and o~ E19~n
Road 14 at Lot C. concession 111. Townsh~P of Dunw~ch. ~n ,the
county of Elgin. is under the joint jurisdictiOn of both part~es:
and
WUBREAS it has been deemed desirable by both
councilS to replace the e~isting MiddlemiSs Bridge with
structure and approach roads and to share its cost in the
set out in thiS Agreement.
IN CONSIDBRATION of the premises. covenantS and agree-
ments herein contained. the partieS mutuallY agree as follows'
county
a new
manner
1 Elgin shall retain the services of parker consultants
Limited. 747 Hyde park Road. London. to carrY out,i~ves~igatiOns.
design the neW bridge. prepare the plans and spec~f~cat~O~s~ and
to supervise the construction of the neW bridge and demol~~~on,of
the e~isting bridge. Elgin shall paY the consultant and ~nvo~ce
Middlese~ for its share of the costs.
2. Elgin agrees to obtain all n~cessary approvals and per-
mits for the construction of the n~ br~dge ~d approaches.
3. Upon completion and approval of the final contract d~CU-
ments by both parties and bY the Minist~y of Transportat~on.
ontario. Elgin will advertise for and rece~ve tenders for. con-
struction of the neW bridge and a portion of the approach~S. and
shall purchase bY tender or quotation any other mater~al and
services necessary to complete the wo~k. .Before ~ccept~~g any
tender or quotation on any work on wh~ch ~~ddlese~ ~s ~equ~red to
share in the cost. Elgin shall obtain the approval of M~ddlese~.
4. Each party shall acquire. in their own county. the neC-
essary road widenings to construct the new bridge and approaches
including survey and legal costs.
- 2 -
5. - continued
(d) for the costs of approaches beyond 30 metres from
the ends of the new bridge including supervision by the
Consultant if necessary: 100% by Middlesex for
approaches in Middlesex County and 100% by Elgin for
approaches in Elgin County. Supervision costs by the
Consultant shall be prorated in the same proportions as
the bridge and approach works included in the Contract.
6. Elgin shall make all payments for engineering, supervi-
sion, construction of the new bridge and approaches and removal of
the existing bridge and shall invoice Middlesex on a monthly basis
for its share. Such invoices shall be certified as correct by the
Elgin County Engineer and be in sufficient fo~m and detail as
required by Middlesex to verify the portions of the work included.
Upon receipt of invoices and subsequent approval, Middlesex shall
pay the Treasurer of the County of Elgin, the amount of such
invoices.
7. Elgin shall maintain during construction and for a
further period of seven years thereafter full records of all
expenditures relating to the costs for the total project including
all documents and vouchers relating thereto. Copies of all such
records shall be made available if necessary, to Middlesex and the
Ministry of Transportation, Ontario, for the purposes of examina-
tion and audit and Elgin shall give all reasonable assistance as
required for the interpretation of such documents.
8. Each party shall make provisions in their road expend-
iture by-law or by other arrangements if necessary for the
estimated expenditures that they will be liable for under this
agreement, and each shall make application individually to the
Ministry of Transportation, Ontario, for any subsidies that are
payable from the Ministry.
9. Upon completion of the new bridge, the new structure
will be under the joint jurisdiction of the two Counties with
future maintenance costs being shared on the basis of 50% by
Middlesex and 50% by Elgin.
IN WITNESS WHEREOF the parties hereto have duly executed these
presents with effect from the day first above written.
THE CORPORATION OF THE COUNTY OF MIDDLESEX
Warden
Clerk
THE CORPORATION OF THE COUNTY OF ELGIN
Warden
COUNTY OF ELGIN ROAD DEPARTMENT
NEW MACHINERY
Budget Available
$231,000
Estimate
1. Trade Grader $110,000
2. Sander 15,000
3. 3 Disc Mowers for John Deere Tractors 11,000
Received but not Invoiced
4. Trade 1979 International TD-B Bulldozer 55,000
5. Cab Over Tandem for Paint Truck 30,000
(Authorized last Spring)
(Will allow retirement of 1980 International
Cab Over ex. Garbage Truck from North York)
Tender for 3 Pickups - Trade 92, ~~~ 94 (19B1 Models)
for early Spring delivery
Tender for 2 Tandems for delivery May 1989
This will allow us to move snowplows to new trucks.
From #84 (1979 Mack) and #88 (1980 Mack)
(They will be used for spare dumps and sanders and
T 70 (1976 Ford LTS 8000 and 118 (1979 Ford purchased
used 2 years ago) sold
SEPTEMBER 2, 1988
- 2 -
5. - continued
(d) for the costs of approaches beyond 30 metres from
the ends of the new bridge including supervision by the
Consultant if necessary; 100% by Middlesex for
approaches in Middlesex County and 100% by Elgin for
approaches in Elgin County. Supervision costs by the
Consultant shall be prorated in the same proportions as
the bridge and approach works included in the Contract.
6. Elgin shall make all payments for engineering, supervi-
sion, construction of the new bridge and approaches and removal of
the existing bridge and shall invoice Middlesex on a monthly basis
for its share. Such invoices shall be certified as correct by the
Elgin County Engineer and be in sufficient fo~m and detail ,as
required by Middlesex to verify the portions of the work included.
Upon receipt of invoices and subsequent approval, Middlesex shall
pay the Treasurer of the County of Elgin, the amount of such
invoices.
7. Elgin shall maintain during construction and for a
further period of seven years thereafter full records of all
expenditures relating to the costs for the total project including
all documents and vouchers relating thereto. Copies of all such
records shall be made available if necessary, to Middlesex and the
Ministry of Transportation, Ontario, for the purposes of examina-
tion and audit and Elgin shall give all reasonable assistance as
required for the interpretation of such documents.
8. Each party shall make provisions in their road expend-
iture by-law or by other arrangements if necessary for the
estimated expenditures that they will be liable for under this
agreement, and each shall make application individually to the
Ministry of Transportation, Ontario, for any subsidies that are
payable from the Ministry.
9. Upon completion of the new bridge, the new structure
will be under the joint jurisdiction of the two Counties with
future maintenance costs being shared on the basis of 50% by
Middlesex and 50% by Elgin.
IN WITNESS WHEREOF the parties hereto have duly executed these
presents with effect from the day first above written.
THE CORPORATION OF THE COUNTY OF MIDDLESEX
Warden
Clerk
THE CORPORATION OF THE COUNTY OF ELGIN
Warden
Clerk
~}
~
COUNTY OF ELGIN ROAD DEPARTMENT
NEW MACHINERY
Budget Available
$231,000
Estimate
1. Trade Grader $110,000
2. Sander 15,000
3. 3 Disc Mowers for John Deere Tractors 11,000
Received but not Invoiced
4. Trade 1979 International TD-8 Bulldozer 55,000
5. Cab Over Tandem for Paint Truck 30,000
(Authorized last Spring)
(Will allow retirement of 19BO International
Cab Over ex. Garbage Truck from North York)
Tender for 3 Pickups - Trade 92, 9~', 94 (1981 Models)
for early Spring delivery
Tender for 2 Tandems for delivery May 1989
This will allow us to move snowplows to new trucks.
From #84 (1979 Mack) and #88 (1980 Mack)
(They will be used for spare dumps and sanders and
T 70 (1976 Ford LTS 8000 and 118 (1979 Ford purchased
used 2 years ago) sold
~
SEPTEMBER 2, 1988
ST. THOMAS, ONTARIO
AUGUST 5, 1988
PAGE 1
in the county Administration Building. All members were present except Reeve
THE COUNTY OF ELGIN ROAD COMMITTEE met on August 5, 1988 at 9:00 a.m.
Ray Lavereau. Also in attendance were Mr. Robert Stock of the Ministry of
Transportation of Ontario, the Engineer and the Assistant Engineer.
SECONDED BY:
A. K. FORD
C. R. WILLSEY
"MOVED BY:
THAT THE MINUTES OF JULY 8, 19B8 MEETING BE APPROVED.
THAT THE MINUTES OF JUNE 22. 1988 ~EETING BE APPROVED.
CARRIED."
Department. Copies of the 1988 Assessment Factors were passed out for the members'
information. It appeared from this information that the '989 Ministry of
Transportation grant would be less than this year.
THE ENGINEER BRIEFLY DISCUSSED the Financial Status of the Road
THE ENGINEER REPORTED that the projects to date were pretty well on
budget. He indicated that there would be approximately $200,000.00 to carryon
about one half of a mile of construction on County Road #2 and that Fairview Avenue
road construction would be completed this year.
Resurfacing and maintenance were also pretty well within the budget
guidelines.
Due to the dry weather, salt brine costs will be somewhat higher than
budgeted.
THE ENGINEER REPORTED th~ he would be meeting with ~presentatives
from CSX next Tuesday to discuss the cleanup work required during their removal
of the tracks from Middlemarch to West lorne. The tracks were removed on County
Road #16 and on County Road #20 in Shedden; however, they were not removed on
County Road #45.
appealed to the Federal Court and, as such. the abandonment order is not yet
official.
THE ENGINEER REPORTED that the CPR Port Burwell abandonment has been
ST. T~O~~S, 0~T~R10
J\.UGUST 5, '988
p I\GE 2
THt. t."GINEER Rt.?ORlt.D that he would write to the Board indicating the
county concerns with a coPY to John ~ise and the 10wnshiP of Bayham.
\,~'Rt.t.~t. ~\lG~ l'{lE F\lRl~t.R 'DISC\lSSt.D the dying cedar hedge on county Road #'6
of ~r. Ken ~nteith. ~r. lyle requested ~r. ~nteith to write a letter to the
county regarding thiS matter and indicating his recommended solution to the problem.
THt. t."GINt.t.R Rt.?ORTt.D that some milling worK had been carried out on
st. George street and pavement patching had been completed.
lHt. t."GI"t.t.R BRlt.Fl'{ Rt.PORTt.D on the '987 ~udit. During his diScUssions
'with the ~insitrY, certain items were accepted by the ~inistry staff and certain
items were not. This will lead to a county surplus from '987 to '988 since some
of the claims made will have to be carried over to '988.
T~t. ENGI~t.t.R REPOR1ED on worK to date as follOWS:
,. Grass cutting haS been progressing althoUgh substantial maintenance worK has
been required on the mowers, partiCularlY with the larger sidemount mowers
which appear to be heating up.
2. It is e~pected that some weed spraying will be carried out in ~Ugust.
3. The sweeping haS pretty well been caught U? in the county.
4. lhe centre line and edge line ?ainting have been carried out without problems
and the City of st. Thomas haS now been painted.
The new sKiP liner is worKing Quite adequatelY,
5. surface treatment has been progressing and last weeK. the rear end o~ the
spreader failed and required mainte~ance. ~ppro~imatelY si~\6) daYs of
surface treatment is left to do. Several small projects and parKing lots
in st. Thomas slowed up the surface treatment program somewhat. ~orK will
also be required in ~ylmer and southdale.
6. The Fowler Culvert haS been completed and presentlY the mid portion of the
port Talbot Culvert is being worKed on. It is e~pected that all concrete will
be poured by the end of thiS month.
7. 'flalmsley returned and completed paving on Road #20 including patches on Road #20,
-------.
ST. THOMAS, ONTARIO
AUGUST 5, 1988
PAGE 3
~_..._"
Road #45 at the Shaw Culvert, Road #16 at the Fowler Culvert, and Road #30.
Walmsley plans to return at the end of August to carryon with County Road #52
and then Fairview Avenue.
B. Shouldering has started on County Road #20 and County Road #52. County Road #42
shouldering is complete and requires seeding as well as County Road #2.
9. Construction on Fairview Avenue is expected to start Wednesday or Thursday.
10. The majority of the stock piled gravel at the garage has been used up.
Chittick is expected to arrive at the end of August to carryon further gravel
crushing.
THE ENGINEER REPORTED on Personnel as follows:
1. Clerk typist - An internal ad had been circulated throughout the County.
"MOVED BY:
SECONDED BY:
C. R. WILLSEY
J. FISCHER
THAT WE CONFIRM THE HIRING OF SUZANNE WINKWORTH AS CLERK-TYPIST,
LEVEL II, BASE SALARY EFFECTIVE FOR TIME WORKED ON AND AFTER AUGUST 4,
19BB.
CARRIED. II
2. Staff Engineer - Several applications were received; however, the Engineer
indicated that he would only consider looking further i.nto four(4) of the
applications.
3. Ray Collard's Retirement - It was suggested that Mr. Collard be invited to
the October Council meeting for presentation of a gift on 'his retirement.
"MOVED BY:
A. K. FORD
SECONDED BY:
E. NEUKAMM
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 2B AMOUNTING TO $91,491.24
PAYLIST NUMBER 29 AMOUNTING TO $223,849.37
PAYLIST NUMBER 30 AMOUNTING TO $B9,102.75
PAYLIST NUMBER 31 AMOUNTING TO $86,202.43
CARRIED. II
ST. THOM~S, ONT~RIO
I\UGUST 5, '988
p ~GE 4-
THt. t.NGINEER REPORTED on ~iddlemiss Bridge as followS:
,. The Pile load Test has been completed; however, the results were not too
promising althOUgh the soils consultant felt that no additional piles would
be required, but the actual pile driving specifications would have to be
cnanged.
2. The ClerK-Treasurer indicated that the O.M.B. application was returned requiring
additiOnal information from the county including letters from the abutting
TownshiPS that the Bridge construction would not affect their official plan.
~lso, a By-laW will be required in september to approve the County expenditures
for tne project.
The O.~.B. also requested ~inistrY of Transportation approval of the design
drawingS. The consultant has sent the plans to Toronto for ~inistry of
TransportatiOn approval.
3. The consultant has supplied the County with draft specifications.
4. The consultant will also send preliminary drawingS and specifications to
potential contractors.
5. Tenders will be called on september 6, '988 or september 7, \988 with a
closing date of october '2, '988.
SECONDED B'(:
TH~T Wt. Rt.CO~~t."D TO CO\lNT'{ CO\lNCll T~~T THE CO\l"T'{ ENGI"Et.R BE ~\lTHORIlt.D
TO C~ll Tt.NDt.RS FOR T~E CONSTR\lCTION OF THE ~IDDlE~ISS BRIDGE TO CLOSt. ON
OCTOBER '2, \988 ~ND TH~T ~IDDlESt.X CO\lNTY RO~D CO~~ITTEE BE I"~ITED FOR ~
JOINT ~t.t.TING ~T TH~T TI~E FOR T~E OPENING OF TE"DERS.
w. 1\. ~I\RT'(N
E. NEUK~~M
"~O~ED B'{:
C~RRIED."
6. ~ draft copy of the ~greement between the Counties of t.lgin and ~iddlese~ was
distributed by the Engineer. This ~greement waS basicallY the same as that
used for the ~alKer's Bridge.
ST. THOMAS, ONTARIO
AUGUST 5, 19B8
PAGE 5
"MOVED BY:
SECONDED BY:
E. NEUKAMM
J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THE BY~LAW BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SIGN AN AGREEMENT WITH THE COUNTY OF MIDDLESEX
FOR THE CONSTRUCTION OF THE MIDDLEMISS BRIDGE.
CARRIED."
THE ENGINEER REPORTED that he expected the cost of this project to be
in the order of $3,000,000.00, and he suggested that both Counties budget for 50%
of the cost in 1989 and 1990.
THE ENGINEER REPORTED that he had received reports from Golder on the
Van Order Culvert and the Joseph Street Hill Project but did not have a chance to
look at these reports yet.
THE ENGINEER REPORTED on Tate's Bridge as follows:
1. A letter was received from Mr. Husson and Mr. Wright and was distributed
regarding an Environmental Assessment for the closing of Tate's Bridge.
2. A meeting had been arranged by Mr. Husson, the County Engineer of Middlesex,
on August 12, 19BB at 10:30 with their Consultant.
"MOVED BY:
E. NEUKAMM
SECONDED BY:
C. R. WILLSEY
THAT THE ENGINEER, WARDEN, AND CHAIRMAN OF THE ELGIN COUNTY ROAD
COMMITTEE BE AUTHORIZED TO MEET WITH THE COUNTY OF MIDDLESEX RE.
TATES BRIDGE.
CARRIED.II
THE ENGINEER REPORTED on County Road #30 Land Purchase as follows:
-"
1. The 17 foot widening has been purchased from Mr. Stan Ferguson.
2. The 17 foot widening as well as the 100 foot Right-Of-Way -was purchased from
Mr. J. Coulter. Also included in the purChase was $2,500.00 for general damages
which also included removal of fill and storing of topsoil. The total payment
to Mr. Coulter averaged about $4,000.00 per acre including the damages and
51. THOMI\5, ONT~RIO
I\UGU5T 5, '988
P I\GE 6
fence allowance.
T~t. t.NGINt.t.R REPORTED that he would offer ~r. Carr $,5,000.00 for general
damages in addition to fence allowance and land purchase. He had diSCUssed thiS
offer with ~r. Carr who indicated that he would thinK about the offer and call the
t.ngineer bacK within a weeK.
THt. t."GINt.t.R had an ~greement signed with ~r. ~acPherson to purchase sand
at $\.70 per ton and fill at $0.'5 per ton at the ~acPherson sand pit located in
concession Xl, TownshiP of '{armouth.
THE t."GI"t.t.R Rt.Q\lt.STt.D the committee of what action ne should taKe
regarding the Road #43 Phillmore Bridge lOW-'level Crossing since the By-laW had
been passed. It was felt that the ClerK should write the parties concerned
indicating council's action.
THt. t."GINt.t.R read a letter from the ~illage of Dutton who were requesting
to carry out sidewalK reconstruction on County Road #8 in '989. Since thiS Road
will have to be reconstructed and possiblY storm sewers installed in the future,
and the realignment will probablY change, it was felt that the sidewalK worK
at thiS earlY date may not be compatible with future county worK. The t.ngineer
agreed to talK with Reeve purcell on thiS matter further.
proposed, we would onlY trade one and nave one as a spare.
THE t."GINt.t.R Rt.PORTt.D that rather than trading tWO Graders as originallY
THt. t.NGINt.t.R Rt.PORTt.D that Tenders for a neW Grader with trade would
be advertised in the near future.
T~t. t.NGI"t.t.R Rt.PORTt.D on correspondence as follows:
,. ~ letter waS written to ~almsleY Bros. ltd. e~tending their contract for paving
County Road #52 from Highway #73 to Highway #74. The unit prices were alreadY
included in tne original Tender. ~lso, a request was made for a Quotation for
aspnalt resurfacing on County Road #46 from Corinth southerlY appro~imatelY
, mile.
S,. T~O~~S, O",~RIO
I\UGUST 5, '988
? I\GE 7
t to"~ Jim RichardS of the ~inistry of ,rans~ortatiOn of
2 ~ letter was sen "II ·
. ontario requesting that t.lgin county Road #22 from county Road #45 to 0.7 Km.
North of county Road #27 be made a Suburban Road. '
, d f~o~ the county t.ngineer of Kent county reQuestlng a
3 ~ letter waS recelve ,'"
. , ,of a By-laW to control entrance permitS. ,M
meeting regardlng the passlng ,
d d' g The t.nglneer
provincial legiSlation for thiS process haS had secon rea ln ·
indicated that he would attend thiS meeting in an effort to obtain some
consistency in entrance permit re~uirements. '
, d from the ~inistrY of Natural ResOurces regardlng
4 ~ news release was recelve
. t ~'ct ,he ~ct proposes to have better control on sand and
tM neW ~ggrega eS" · '
gravel pits as well as allOW ~unicipalitieS to collect re~enue from produclng
pits and Quarries.
. f M ~rignt representing
5. ~ letter was recelved rom "0'
regarding the Road maintenance royalty payment for \,u""-"
d' henue in the names ot al'
indicated that he would issue the outstan lng c ~
" . he was not sure as to the legal
the four municipalitleS lnvolved Slnce
interpretatiOn of the certificate of ~pproval. ' '
. 1 ~c,avisn of the ~lnlstry
indicated that he would wrlte ~r. DOUg as .
attempt to clarifY the situation.
?earce regarding the frequency of accidents in
Road #35 and county Road #45. The
t.ngineer indicated that thiS matter would be further investigated an~, in tne
. ld be installed and the trees at the intersectlOn would
interlm chevrons wou
, , 1 d tM installatiOn of curb
t' d other future consideratiOns maY lnC u e
be rlmme. \,
and gutter, flashing light, and/or the realignment of the road.
7. ,he t.ngineer indicated that he had a signed ~greement with ~r., ~acPherson
d d fill material for the Road #30 pro}ect.
for the supplY of san an '
'd' t' ng tne1r
, d f~om 'florKmen's compensatiOn Board ln lCa 1
8 ~ letter was recel~e '
. t estimate future payments.
thOds of Revenue collection re~uiring the county 0
me ' ortin hiS '988 budget in re~lY to
9. ~ letter was received from ~r. "l~On suPP g
the county'S request for some ta~ relief.
st. ,homas sanitary Services
~_....,t.v Road #'8. W. Wright
- -" of
6.
1ne Engineer
of the t.n~ironment in an
~ letter was received from ~rs.
Jaffa at the intersection of county
ST. THOMAS, ONTARIO
AUGUST 5, 19B8
PAGE 8
THE ENGINEER REPORTED on Municipal By-Laws as follows:
1. A proposed residential sub-division on County Road #37 east of Belmont has not
been approved by the Ministry of Municipal Affairs.
2. Two proposals were received by the Township of Aldborough on County Road #6
for the operation of gravel pits. Th~ Engineer indicated that he had not yet
received specific information regarding the proposed dE~velopments and that
an Agreement would be required to protect the County's interests with respect
to Road maintenance and construction.
3. Other notices were received for minor residential purposes on County Road #44
in Eden, County Road #38, County Road #27, and County Road #42.
"MOVED BY:
SECONDED BY:
W. A. MARTYN
C. R. WILLSEY
THAT WE ADJOURN TO 9:00 A.M. ON SEPTEMBER 2, 19B8 AND
9:00 A.M. ON OCTOBER 12, 1988.
CARRIED."
~,~~'! /~/ /I
_-~~_ .d~IJCP~~1
CHAIRMAN
~.
ST. THOMAS, ONTARIO
JULY 8, 1988
PAGE 1
THE COUNTY OF ELGIN ROAD COMMITTEE met on July B, 19BB at 10:00 in
the County Administration Building. All members were present except Reeve M. H.
Stewart and Reeve D. Perovich.
"MOVED BY:
SECONDED BY:
W. A. MARTYN
E. NEUKAMM
THAT ALBERT FORD BE CHAIRMAN.
CARRIED. II
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT THE MINUTES OF THE MEETINGS OF MAY 30 AND JUNE 10, 1988 BE
APPROVED.
CARRIED. II
THE ENGINEER REVIEWED financial expenditures to date and noted that
the Committee had been advised by Golder Associates that it appeared that the
repairs to the Van Order Culvert on Road #42, east of Port Burwell, were not
required in 198B. The normal construction and asphalt resurfacing program could
be followed.
Asphalt resurfacing work was underway. There would be sufficient funds
to allow the resurfacing of County Road #52 between Highway #73 and Highway #74,
and probably allow resurfacing of a portion of County Road #46, and that there
could be some funds left.
THE ENGINEER RECOMMENDED that the poorer pieces of mulch pavement be
resurfaced and felt that Road #46 in Bayham Township, southerly from Corinth,
met this category in particular and would be subject to an increase in traffic
because of the construction of the Cami Plant in Ingersoll which is directly
north of Road #46.
"MOVED BY:
C. R. WILLSEY
SECONDED BY:
E. NEUKAMM
THAT WE EXTEND THE CONTRACT OF WALMSLEY BROS. LIMITED, ITEM NO. 4
ST. THOMAS, ONTARIO
JULY 8, 1988
PAGE 2
PAVING COUNTY ROAD #52; THE CONTRACT TO BE EXTENDED FROM
HIGHWAY #73 WESTERLY TO HIGHWAY #74.
CARRIED. II
"MOVED BY:
W. A. MARTYN
SECONDED BY:
J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO NEGOTIATE WITH WALMSLEY BROS.
LIMITED FOR A PRICE TO ASPHALT RESURFACE ON COUNTY ROAD #46 FROM
CORINTH SOUTHERLY FOR APPROXIMATELY 1 MILE.
CARRIED. II
Total savings of approximately $50,000 could be achieved in Suburban
Road Commission projects on the Fowler Drain Culvert on Road #16, Lindsay Culvert
at Road #29, and Patterson Bridge completion on Road #30, and all of the $15,000
budgeted for curb and gutter and other drainage work on Road #26 would not be
spent as the Township of Yarmouth had not completed restoration of St. George
Street. Money estimated for Suburban drainage assessments on St. George Street
would not be spent either as the Township has not as yet received the drainage
reports from the consultant in sufficient time to bill any work in 1988. These
savings could be passed on to other Suburban projects.
THE WARDEN AND THE ENGINEER RECOMMENDED that any work on Road #22 north
of Morley Brown's driveway, 0.7 kilometres north of Road #27 could be completed
by the Suburban Commission. This would free up funds from the County Budget to
allow the County Construction Program on Road #2 to be increased.
THE ENGINEER RECOMMENDED that approximately 0.9 kilometres of Southdale
Road, west of Road #22, be mulched as the Township of Yarmouth had success with
the mulcher from Circle-P-Paving. Additional granular was placed on the road,
and the road was double surface treated. It would improve the condition of the
road greatly. The traffic was in the order of 1,000 vehicles per day.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
J. FISCHER
51. THOMI\S, ON1~RIO
JUL'{ 8, '988
pl\GE 3
TH~T ~"'{ ~DDITION~l CO\l"T'{ CONSTR\lCTION F\l"DS ~~~Il~Blt. BE ~PPllt.D
TO THt. CONTlN\l~TlO" OF CONSTR\lCTlO" ON CO\lNT'{ RMD #2 IN D\lNWICH
TOWNSHIP PRESt.NTl'{ \lNDt.RW~'{,
CI\RRIED."
SECONDED B'l:
TH~T THE t."GI"t.ER Bt. ~\lTHORIIED TO t.NG~Gt. CIRClE-P-p~~ING lI~ITt.D OF
STt.~ENS~Illt., ONT~RIO TO ~\llCH ~PPROXIM~TEl'{ 0.9 KllO~t.TRES OF
CO\lNTY RO~D #57 \SO\lTHD~lt. RO~D) ST~RTI"G ~T CO\l"T'{ RO~D #22 ~T ~
COST OF ~P?ROXI~~Tt.l'{ $2,300.00.
TH~T THE t.NGINt.t.R Bt. ~\lTHORIlt.D TO ~DD ~DDITIO"~l GR~N\ll~R B~SE ~"D
TO Pl~Ct. ~ DO\lBlE S\lRF~CE TRE~T~t.NT 0" THE PORTIO" ~\llC~ED.
J. f1SCHER
C. R. ~lLLSE,{
\I~O\lED B'l:
CI\RRIED."
SECONDED B'{:
TH~T Wt. REQ\lt.ST THE ST. THO~~S S\lB\lRB~N RO~D CO~~ISSION TO ~SS\l~E
CO\lNT'{ RO~D #22 SO\lTHERl'{ FRO~ CO\l"T'{ RO~D #45 TO 0.7 KllO~ETRt.S
"ORTH OF CO\lNT'{ RO~D #27 ~ND ~SS\l~t. THE COST OF THE TO? CO~T OF
~Sp~~lT REQ\lIRED 0" THIS PORTIO" OF RO~D.
~. 1\. ~J\RT,{N
J. FISCHER
"~O~ED B'l:
CI\RR1ED."
IT W~S Rt.PORTED that an application had been made bY the ClerK and
THt. t."GINt.t.R Rt.PORTED that the ClerK had instructed the County Solicitors to maKe
an application to the O.~.B. aSKing that the O.~.B. relieve the County from the
costs of the replacement of the Tate Bridge.
with regard to final details for Engineering for the Middlemiss Bridge. It is
e~pected that the final plans will be submitted to the ~inistry within two to
three weeKS time. special draft specifications would be available within the
month and that the test pile would be placed by Monday.
TH~T ~ ~EETING will be held on July '2, \988 with parKer consultants
ST. THOMAS, ONTARIO
JULY B, 198B
PAGE 4
It is still expected that tenders could be received by mid October
at the latest. (The County's assumption By-Law to assume a portion of the
Delaware-Southwold Townline between Road #18 at the St. Thomas Sanitary
Collection Services Site and Highway #4 had been approved as has the By-Law
to revert a portion of Road #29 between Wellington Road and Bostwick Road
to the Township of Southwold.)
THAT the National Transportation Agency had set the date of
July 1, 1988 for the abandonment of the CSX line between West Lorne and
St. Thomas subject to terms and conditions.
It was expected that these conditions would include restoration of
crossings, drainage, etc. as requested by the County Road Department. It was
stated that he had written a letter with regard to the Canadian Pacific
abandonment of the Port Burwell line asking the Canadian Pacific for their
plans on the abandonment (the National Transportation Agency has advised that
Canadian Pacific has applied to the Federal Court asking that certain terms
and conditions applied by the Board of Transport Commissioners be not considered.)
A letter will be forwarded to John Wise in this regard shortly.
THAT Ken Monteith's cedar hedge on Road #16 may have suffered either
salt damage or wind damage, and the National Resources had no way of telling
which. Deputy Reeve Lyle was asked to discuss the matter further with
Mr. Monteith.
WARDEN MARTYN REPORTED briefly on annexation talks with the City of
St. Thomas with regard to annexation of portions of Yarmouth and Southwold
Townships.
IT WAS RECOMMENDED that the County pay the Township of Dunwich $10.50
per cubic metre for salt brine supplied to date for 1988. This is a 5% increase
over last year's price.
THAT tests to date indicated salt brine with similar strengths to
that of last year. Additional tests would be taken during the next application
ST. THOM~S, ONT~RIO
JUL'{ 8, '988
? I\GE 5
of brine with a higher concentration. consideration will be given to an
increase in price.
SECONDED B'{:
TH~T ~E P~'{ THE TO~NSHIP OF D\l"~ICH $\0.50 pt.R C\lBIC ~t.TRE FOR
THE S\lPPl'{ ~ND ~P?lIC~TION OF S~lT BRINt. TO CO\lNT'{ RO~DS 1"
WEST ELGIN IN ~988.
c. R. WILLSE'l
E. NEUKI\~~
"MO~ED B'{:
CI\RR1 ED. "
IT ~~S Rt.PORTt.D that because of e~tremelY dry weather, it was
virtuallY impossible to maintain gravel roads. If rains came, the roads
would be graded and salt brined.
Yellow pavement marKing tcentre line) was nearlY completed and
white edge marKing would start bY the middle of next weeK.
Sign vandalism was high and our crew waS hard pressed to Keep
up with it.
~ith the dry weather, it waS difficult to Keep u1> with the intersec-
tions requiring sweeping.
Machine repair had been Quite heavy. ~lthoUgh the new side-mount
mowers had given good service, additional cooling had to be installed upon them.
surface treatment worK would begin the middle of ne~t weeK. It will
taKe three to four weeKS. Included in that would be priming on a portion of
t.lm Street and centennial.
custom worK was required for '{armouth Township, southWold TownshiP,
the City of St. Thomas, the st. Thomas ~irport, Howard TownshiP, Orford
TownshiP, the Board of t.ducation and the Town of ~ylmer. outside worK was not
expected to be heavy on any of the projects other than the City which will
taKe about '5,000 gallons.
completion of last year's worK on Road #2 between ~est Lorne and
the easterlY limit of the '987 construction worK had been completed.
last year's construction worK, other than paving on Road #22 has
ST. THOMAS, ONTARIO
J U L Y 8, 198B
PAGE 6
been completed.
One end of the Port Talbot Culvert had been placed and the other end
would be dug out on Monday and Tuesday.
The Fowler Drain Culvert had been installed and backfilling was
underway, and the road would be reopened in the middle of the week.
Construction work on Road #22 would be started as soon as surface
treatment had been completed unless it was necessary to place gravel on the
shoulders on the Road which had been asphalt resurfaced.
The extensions of the Culvert on Beaver Creek had been completed
at Sanders Pond on Road #22.
Asphalt paving on Road #52, east and west of Springfield, had been
completed. Approximately 3/4 of the gravel shouldering had been completed
as well. Some earth would be required for backing up these gravel shoulders
and would be obtained by ditching Road #35 between Road #52 and Orwell.
A little bit of pitrun gravel had been put up at Sparta Pit but
was not sufficient to warrant crushing at the present time.
Walmsley Bros. Limited was expected to return on July 18, 1988 and
would start the resurfacing project on Road #20 followed by a small patching.
Some curb and gutter work had been done in West Lorne; however,
there was more to do.
The computer accounting was reasonably in good shape with all
accounts, labour and machine time having been put in to date; however, no
transfers have been done, although the system has progressed to that point.
A Balance Sheet had been developed to provide easy access for budgeting
purposes.
Discussions are still underway with the Ministry of Transportation
with regard to the 19B7 audit.
)
The Tribunal for Mil~ Drain on Road #2 in Aldborough had been
cancelled by the withdrawal of the Village of Rodney.
No new information on the proposed condo development on Road #20
in Port Stanley.
THE ENGINEER NOTED that the Lindsay Drain Culvert had been completed
ST. THOMAS, ONTARIO
JULY 8, 19B8
PAGE 7
other than road surface treatment. It was suggested that a By-Law be passed
at an early date to revert the road to the Township of Yarmouth. This would
be in accordance with the agreement with the Ministry for the desirable
County Road System.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED
REVERTING COUNTY ROAD #29 FROM COUNTY ROAD #25 TO COUNTY ROAD
#31 TO THE MUNICIPALITY IN WHICH IT LIES (TOWNSHIP OF YARMOUTH.)
CARRIED."
Reeve Stewart in attendance and re-assumed the chair.
Quotations for asphalt emulsion were as attached.
"MOVED BY:
SECONDED BY:
W. A. MARTYN
E. NEUKAMM
THAT WE ACCEPT THE QUOTATION OF MCASPHALT INDUSTRIES FOR RSIK
EMULSION, F.O.B. THEIR PORT STANLEY TERMINAL INCLUDING
PROVINCIAL SALES TAX AT 24.84 CENTS PER LITRE AND DELIVERY
AS REQUIRED WITHIN THE COUNTY OF ELGIN AT 25.92 CENTS PER
LITRE, PROVINCIAL SALES TAX INCLUDED.
CARRIED."
"MOVED BY:
SECONDED BY:
J. FISCHER
C. R. WILLSEY
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 24 AMOUNTING TO $87,372.89
PAYLIST NUMBER 25 AMOUNTING TO $150,826.30
PAYLIST NUMBER 26 AMOUNTING TO $B2,060.43
PAYLIST NUMBER 27 AMOUNTING TO $346,574.64
CARRIED. II
ST. THOMAS, ONTARIO
JULY 8, 1988
PAGE 8
THE CHAIRMAN, WARDEN AND ENGINEER REPORTED on the posting to fill
Class V Foreman position. It was noted that applications had been received
from the employees as per the attached list.
There was a discussion in noting other proposed changes in
personnel.
"MOVED BY:
SECONDED BY:
A. K. FORD
C. R. WILLSEY
THAT MR. NORMAN GLOVER BE APPOINTED TO THE POSITION OF CLASS V,
FOREMAN EFFECTIVE FOR TIME WORKED ON AND AFTER JULY 14, 198B.
CARRIED."
THE CHAIRMAN, WARDEN AND ENGINEER REPORTED the meeting among them
to discuss the purchase of land on Road #30, Concession XIII, in the Township
of Yarmouth. They reported that they had agreed that the County's present
policy of $2,000 per acre and $12.00 per rod fence allowance would stand and
that any damages as occasioned because of injurious affection for the
deviation of the road through the various properties should be considered
separately on the extent of the injurious affection of a particular property.
After some discussion,
"MOVED BY:
E. NEUKAMM
SECONDED BY:
J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO PURCHASE LAND ON COUNTY ROAD
#30 AS PER THE COUNTY'S POLICY OF $2,000 PER ACRE PLUS $12.00 PER
ROD FENCE ALLOWANCE PLUS DAMAGES AS OCCASIONED AND THAT THE WARDEN
AND CHAIRMAN BE AUTHORIZED TO WORK WITH THE ENGINEER TO PROVIDE
GUIDE LINES FOR PAYMENT OF INJURIOUS AFFECTION.
CARRIED."
THE ENGINEER ASKED that a similar policy be put forward for property
required at the Middlemiss Bridge.
It was noted that improvements to the driveways would be required
ST. THOMAS, ONTARIO
JULY 8, 1988
PAGE 9
as approximately 2% to 3 foot cuts would have to be done at one house's
driveway.
"MOVED BY:
SECONDED BY:
A. K. FORD
W. A. MARTYN
THAT THE ENGINEER BE AUTHORIZED TO PURCHASE PROPERTY FOR WIDENING
COUNTY ROAD #14 AT THE MIDDLEMISS BRIDGE AS PER THE COUNTY'S
POLICY Of $2,000 PER ACRE AND $12.00 PER ROD FENCE ALLOWANCE OF
FENCE AS REQUESTED. THAT THE ENGINEER BE AUTHORIZED TO
NEGOTIATE WITH OWNERS WITH REGARD TO DRIVEWAY ACCESS AND
IMPROVEMENTS AS REQUIRED.
CARRIED. II
A response was heard from the Township of Dunwich regarding a request
for rezoning properties in the Port Talbot area for recreational purposes.
After discussion,
"MOVED BY:
SECONDED BY:
C. R. WILLSEY
E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO MEET WITH DUNWICH TOWNSHIP AND
DEVELOPERS OF THE TALBOT ESTATE PROPERTY TO DISCUSS THE COUNTY'S
ROAD NEEDS IN CONNECTION WITH THE TALBOT ESTATE PROJECT.
CARRIED."
Various Waste Management Resolutions were discussed.
"MOVED BY:
C. R. WILLSEY
SECONDED BY:
A. K. FORD
THAT WE ADVISE THE COUNTY OF ESSEX THAT THE COUNTY OF ELGIN IS NOT
INTERESTED IN A REPRESENTATIVE ON THEIR COMMITTEE TO INSPECT WASTE
MANAGEMENT CENTRES, BUT WE WOULD BE PLEASED TO RECEIVE A COpy OF
THEIR REPORT.
CARRIED."
ST. THOMAS, ONTARIO
JULY 8, 1988
PAGE 10
"MOVED BY:
SECONDED BY:
J. FISCHER
E. NEUKAMM
THAT THE RESOLUTION OF THE COUNTY OF SIMCOE AREA MUNICIPALITIES
WASTE MANAGEMENT STEERING COMMITTEE REGARDING WASTE MANAGEMENT
MASTER PLANS BE FILED.
CARRIED."
THE ENGINEER REPORTED on attending an Open House meeting at the
Ontario Hydro in Dutton with regard to hydro corridors in West Elgin. One
corridor in consideration was the present CSX right-of-way corridor through
Rodney, West Lorne, and Dutton. Another main corridor would follow much of
the present transmission line through North Dunwich and Aldborough. It
would appear that neither would affect the County Roads.
THAT information had been received from the National Transportation
Agency that a further meeting would be scheduled to inspect the crossing of
the CNR railway on County #4B in Yarmouth Township. The Engineer was desirous
of obtaining permission and perhaps a grant to assist in the removal of earth
from the north side of the crossing to improve vision.
Correspondence from the Township of Aldborough was noted with regard
to Agreements for gravel pits. THE ENGINEER STATED that he had not received
any proposals from either of the pit owners and had requested the Township to
provide this information as soon as possible so it could be acted upon during
July. As Reeve Perovich was absent, no further action was taken.
Correspondence was noted as follows:-
From M.T.O. - second advance payment of subsidy $1,604,000 was
received on July 7, 19BB.
From M.T.O. - regarding pedestrian crossovers.
From University of Michigan College of Engineering - thanks for the
Engineer's presentation of the 23rd County Engineer's workshop in April at
Ann Arbour.
ST. THOMAS, ONTARIO
JULY B, 19B8
PAGE 11
From Redi-Mix Concrete - notification of a seminar. The Engineer
noted that three employees had been sent. The response was quite good.
From M.T.O. - regarding the siting of propane and natural gas
facilities. No action was taken.
From various municipalities -,with regard to rezoning in various
areas among them being - proposed subdivision on Lot 13, Concession XI, South
Dorchester, County Road #4B. Rezoning on Lot 1, Concession A, Township of
Southwold. It was noted that this had been turned down by the Township.
Request by the persons who own property on Road #43 between the
Cooks and Phillmore Bridges to the County System with a low water crossing
of the Phillmore Bridge was discussed at some length. The attached reply
from the County Solicitor was noted, and after some discussion,
"MOVED BY:
SECONDED BY:
E. NEUKAMM
W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED UNDER
SECTION 113 OF THE MUNICIPAL ACT MAKING A GRANT OF $5,000 to
WAITE HONSINGER, JOHN WALKER, AND JON WALKER, BEING THE OWNERS
OF LOT 111, SOUTH TALBOT ROAD, BAYHAM BEING LANDS ADJACENT TO
THE PHILLMORE BRIDGE ON ROAD #43. THE GRANT IS TO BE USED TO
CONSTRUCT A LOW LEVEL WATER CROSSING OF THE OTTER CREEK IN THE
VICINITY OF PHILLMORE BRIDGE. THE PAYMENT OF THE GRANT TO BE
CONTINGENT ON THE COMPLETION OF THE WATER CROSSING TO THE
APPROVAL OF THE COUNTY ROAD COMMISSION, THE MINISTRY OF NATURAL
RESOURCES, THE MINISTRY OF THE ENVIRONMENT AND LONG POINT
CONSERVATION AUTHORITY.
IT IS UNDERSTOOD THAT THIS IS A ONE TIME EMERGENCY GRANT BASED
ON THE FACT THAT THE COUNTY OF ELGIN IS NOT IN A FINANCIAL
POSITION TO REPLACE THE PHILLMORE OR COOKS BRIDGE IN THE
FORESEEABLE FUTURE.
CARR I ED. II
ST. THO~~S, O"T I\R 10
JUL'{ 8, '988
pJ\GE '2
"~O~t.D B'{: ~. K. FORD
St.CO"Dt.D B'{: C. R. ~IllSt.'{
T\\~T 'flt. Rt.CO~~t."D TO CO\lm'{ CO\l"Cll T~~1 ~ B'{ _l~'fl Bt. p~SSt.D
Pl~CI"G ~ 5 10""t. lOI\D lI~Il ON T~t. ?~Ill~ORt. BRIDGt. O~
COUt-\T'{ ROI\D #43.
CI\RRl ED."
b d '~g the load limit on the ?hillmore Bridge,
It was felt that y re UC1"
't ld not
the bridge would have a longer lifespan as it had appeared that 1 cou
be replaced in the foreseeable future.
"MO\JED B'{:
J. f1SC\1ER
St.CO"Dt.D B'{: C. R. 'fllllSt.'{
T~~T 'flt. ~DJO\lRN TO ~\lG\lSI 5, '988 ~T 9:00 ~.~.
CI\RR 1 ED · "
CHJ\ 1 RMJ\t-\
COUNl'i Of ElGIN RO~ DEP~R1ME~l
RSIK t.MUlSION QU01~nONS - JUNE 22, '988
~
23.4 Ce~s ?er litre tIRcluding ?rovincial Sales Ta~ - 7%)
LoW Bidder: ~c~sphalt Industries limited
~
26.35 cents Per litre tIncluding provincial Sales la~ - 7%)
loW Bidder: ~c~sphalt Industries limited
~
26.0' Cents Per litre tlRcluding provincial Sales Tax - 7%)
loW Bidder: ~c~s\l\\al t Industries Limited
1. ~c~sphalt Industries limited,
880 Sheppard ^venue, East,
~ESl HIll, ontario.
~lE 4R?
I' .a.B. 1erminal port stanley \including provincial Sales ~
24.84 Cents Per litre
Delivery Within county ~s Required tlncluding provinc~
25.92 cents Per Litre
2. ~senco,
220\ laKeshore Road West,
MISSISS~UGI\, ontario.
l5J lJ9
~~ tlncluding provincial Sales Ta~ - 8%)
28.79 Cents Per Litre
f.0.\). ~issi ssc\ulJcj, Ontario (lncluding provincial Sa ~~
26.03 CentS ?er litre
~
NORMI\N GLO~ER
JI\CK HOFfMI\N
KENNETH lELFER
RI\LPH GORDON
JOHN BROWN
JOE L1\JINGS10NE
~OUNTt Of ELGIN ROAD DEPAR1"'EN1
~lCA~"'~
CLASS 1\J, fOREMI\N
CLI\SS l~, fOREMI\N
Cl~SS HI, 1R\lCK DRIVER
CLASS 1\J, FORE~I\N
CLASS 1\J, fORE~I\N
CLI\SS 1\J, fORE~I\N
JUL'{ 1988
SENIORIT1
.:;:.::-----
1967, JUNE 51\-\
1967, I\UGUST 81\-\
1968, SEP1EMBER 3RD
1970, JUNE 181H
1975, MI\'( 121H
1977, ~I\'( 2ND
Murray J. Hennessey. B,A" B,C,L.
K. Stewart Bowsher. B.A,. LL.B,
Stephen H, Gibson. B,A" LL.B.
Deborah-Anne Gibson. B.A,. LL.B.
1- ~ennesse~ '3ows'ier & J...ssocia..es
Barristers and Solicitors
File No. 000038
June 14th, 1988
Robert G. Moore
County Engineer
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Sir:
Re: Bayham Farmers Creek Causeway
I have,
for-th by
24, 1988.
at your request, examined with care the proposal
Strickland Bulldozing & Enterprises Limited dated
put
May
The proposal makes certain assumptions, which mayor may not be
correct, relative -tot.he state of the bf'idgc in question. ] am
assuming that Lhe bridge is constr'uctiv(~ly SOlln(), Ilotwithstanding
.t hat it .is 11 a l' l' 0 W by present day standards.
If I understand the proposal correctly, all of the work involved
would take place on pl'ivate lands with the exception of a small
area on the west limit of County Road 43 which would be
reconstructed to provide access and exits to and from the access
driveway to the causeway.
My examination of the Municipal Act and the Public Transportation
and Highway Improvement Act has failed to find any authority for
the County to expend monies on private lands. This would appear
to include any monies by way of a grant to maintain roads or
driveways located on private lands, notwithstanding the use .to
which these driveways are to be put.
Council could avail itself of the provisions of Sec.tion 113 of
the Municipal Act, if it feels that the proposal is one that
would fall within the spirit of that section - see photocopy
attached.
I would caution Council in using Section 113 in this particular
case. If the bridge was unsound and the County was faced with an
.../2
'"
108 Centre Street, P.O. Box 548, St. Thomas. Ontario N5P 3V6 (519) 63:3-3310
\ '...' 4- ' . ,then. quite possibl)'thC
e:>tpe\'lditure t,o rellled)' t ,e S:Lvua(,:LO\'l, " " ,,1' t \\
ld b i \'l "the iot.e rest. of t.he f\\U\'l:LC:Lpa:L)' ·
proposal ,\'IO~\' _ :ase" t.he \'lecessit.y of t.he proposal arises out. of
\\O\'lever,:L\'l l:LS " 1 1 te ayer a\'ld \'lot by t.he
the large e~:LPf\\eot. used bY the oca ra p " l'd o\'le
, ThiS is \'lot t.o say that the proposal :Ls\'l t.a va :L", ~
bl1-d~e. ,,' '.t "lou1d" \'lot be one that counc:Ll \'Iou1d have
but :Ln mY op:Ln:Lon, :L. "
authOrity to contribute to.
_ 2 -
Yours very trulY,
>>O~SUER & ASSOCIATES
J. ~."
MjH~PC
Enc.
,
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT.
JULY SESSION
1988
i
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. That we have been advised by our consultants, Golder Associates,
that it is no longer ne~es~ary to keep contingency furds available
for work on the Van Order Culvert on Road #42 in 1988. We have
reviewed the County's construction and resurfacing budget and have
authorized the extension of Walmsley Bros. Limited contract for
asphal~ paving on Road #52 to includ~ that portion of Road #52
between Highway #73 and Highway #74. This will be done at the
same unit price as the work on Road #52 east and west of
springfi~ld which has now b~~n comPl~t~d. Walmsl~y Bros. Limit~d
have been requ~sted to submit a price for paving on Road J/46
south of Corinth for approximately one mile to the intersection
of County Road #44 in Bayham Township. This road is mulel, pavement
laid ~o years ago.
2, We have requested the St. Thomas suburban Road Commission to assume
County Road #22 from County Road #45 southerly to 0'. 7 kilom(~tres
north of County Road #27 as a suburban road. Thi s wi 11 alloW th~~m
t~ complet~ the top coat of paving on that portion of th~ road, the
CO\.1nty having previou~ly paid for the cleanup of the work to oate.
The Commission has some extra construction funds as savings have
been made on the CQst of the completion of Patterson Bridge, the
install~tion Qf the Fowler Drain Culvert on Road #16 near Finga1,
and the Lindsay culvert extensions on County R.oad #~9.
Stprm drain work und~r th~ \'\Unicipal Act which waS pr~viously plann~d
for Road #26, St. Georg~ Stre~t, cannot be compi~t~d this year. it
is imprac~ical to curb and gutter for traffic control and other
drainage work previouSly pl~nned for St. Georg~ Street as the sewer
contract' is noi yet completed.
, 'I
;'.
'[
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: Ii
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - JULY SESSION 1988
PAGE 2
2. Continved.. .
The Commission has also been requested to arrange for recycling of
old surface, addition of granular base and double surface treatnlent
on 0.9 kilometres on Road #57 (Southdale Road) west of Road #22.
The west end of Southd&le Road cannot be improved until such time as
the Municipal Drain that has been petitioned for it installed.
The Report is not expected from the Township of Yarmouth until
earlY next year.
3. The Engineer has been Instructed to use any extra construction funds
available to continue work on County Road #2 in Dunwich Township
between County Road #5 and the Coyne Road.
4. county By-Laws to assume a portion of the Southwold-Delaware-
Westminster Townl lne between County Road #18 at the St. Thomas
Sanitary Collection Services Disposal Site and Highway #4 have
been approved by the Ministry of Transportation of Ontario.
..-
Also approved is the County's By-Law to revert a portion of County
Road #29 between Wellington Road and the Bostwick Road in Southwold
To~n~hip.
5: All municipalities have been advised by the National Transportation
Agency that the CSX has been alloweg to abandon their right-of-way
between St. Thomas and West Lorne subject to certain conditions
including drainage and repairs to the affected cros~ings~
6. Mr. Norman Glover has been appointed to. the position af Class 5
'Foreman 0.0 a prabatipn~ry basis effective July 14. 1988.
7. The Engineer has been authorized to purchase land for work on County
Road #30 in Concession XIII, Yarmouth Township, at the standard
County's policy of $2,000 per acre for land plUS $12.00 per rod
fence allowance. Th' Warden and Chairman have been authorized to
provide guidelines for injurious affection claims.
i
II'
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COU"'~ OF ELG1" RO~O CO~111EE
nRSl Rf.PORl - JUL~ SESS10" \988
pJ.\Gt. '3
8. continued. · ·
~ test pile haS been d~iven at ~he ~lddlemisS Bridge. final bridge
planS are expected to be for~arded to the ~inistrY of lransportatlon
by ~Ugust \. \988. oraft specificatiOns and tender forms are
e,pe~ted to be prOVided to the county Engineer at the same tl~e by
the consultant. It is hoped to be able to have tenders close for
constructiOn of a ne~ bridge bY ~Id october.
\. lhat a By-La~ be passed removing fro~ the County Road Syste~ County
\
Road #29 fro~ County ROad #25 to County Road #3\. lhis ~ill revert
the road to the 10~nshlp of ~ar~outh and ~Ill co~plete the reverslo~S
fro~ the county Road system that ~ere agreed upon by County council
t~O years ago. Improvements have been made to the road at the
Lindsay Culvert thUS co~pleting the agree~ent bY the County of
Elgin ~Ith the 10~nship that this ~orK ~ould be co~pleted before
tne foad fe~erted.
V4E RECOMMENO:
2. lhat a By-La~ be passed li~iting th~ loads carried on the Phlll~ore'
Bridge on county Road #43 over the Otter creeK to 5 tonnes.
3. AS ~e have been requested by the o~ners of propertieS on county
Road #43 bet~een tbe COOKS and Phlllmore Bridges for assistance In
constructing a 10~ ~ater ~rosslng across tbe Otter CreeK, ~e
recommend that a By-La~ be passed under section \\3 of the ~nlcipa\
~ct authOriZing a grant of $5.000 to tbe o~ners of Lot \\ \, sout\]
lalbot Road. Baynam 10~nsh\P' adjacent to do~nstrea~ side of the
~,illmore Bridge on Road #43. lhe grant IS to be used for the
constrUctiOn of a IO~ level ~ater crossing over Otter creeK In the
vicinity of the bridge. lhe pay~ent of the grant Is to be cont\~ge~t
on the completiOn of the 10~ ~ater crossing to the approval of the
county Road Committee, t\le ~l n Is tfY of "at u r a 1 Re source s, tile
~InlstrY of the t.nvlron~ent. and Long point conservation Authority.
1t IS to be understood that tblS IS a one time emergencY grant
based on the fact that the County of Elgin is not In a financi~l
\,' \
"\
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\,
h
~ \ \
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,
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COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - JULY SESSION 1988
PAGE 4
3. Continued.
position to replace the Phillmore or Cooks Bridge in the foreseeabl~
future. The grant is also conditional that the work must be completed
by October 31, 1988 and that the owners of the properties of Lot111~
South Talbot Road, Bayham Township, enter into an agreement to the
effect that the remainder of the property owners between the Cooks
and Phillmore Bridges have unobstructed use of this low water
crossing as well. Our Searches indicate the owners of the affecte~
Parts of Lot 111, South Talbot Road, to be John Walker, Jon Walker,
I
! ~
and Waite Honsinger.
The original Cooks Bridge was replaced several years ago with a
temporary Baily bridge. Although this bridge will carry heavy loads,
neither it nor the Phillmore Bridge (which your Committee has
recommended in Recommendation #2 should be limited to 5 tonnes)
can be used by farm equipment of the width presently in farming
operations. Trucks and other narrow equipment will be limited to
us~r9 Cooks Bridge.
I'
ALL OF WHICH IS RESPECTFULLY SUBMITTED
I
I
i.
I I i
Chairman
; i
Bonuses
prohibited
General
power
to make
grants
Loans,
guarantees.
ete.
Applica.-
tion
RSO, 1980,
c.34'7
Interpre-
tation
'--Ha.jJ. JV~
..HV ~'i!."-!.rrt.L..
uC;\". ~~.:.
112. Nonvithstanding any general or special Act. a
council shall not grant bonuses in aid of any manufacturing
business or other industrial or commercial enterprise. R.S.O.
1970, c. 284, s. 248.
"..c~,,~~..;:::-:_.-...... _ _':.~" ;--:~.. .:_, ~_. ,. c~::;.. -"_~-"~h_-'-"'-'~.. __.-.""'"">- __.-.....2f.""'~,~.-=:-"--
.","- ~:1 t 3=-~ ~ ..(trNotwithsta..il(iiJlg)lny""SpecialJ)r~visi()n 5~fl1.i~~~c' '-
. ~ in any other general or special Act related to the makIng 0
~giants or granting of aid by the council of a municipality, th
=ctiuncil of every municipality may, subject to section 112, mak
"_ g.tants, on such terms and conditions as to security and otherwis
~ the council may consider expedient, to any ner.r.;on, institution,
association, ,srroup or body of any kind, including a fund, within
outside the boundaries of the municipality for any purpose that,
~ the opinion or the council, is in the interests of the municipality.
" 1980, c. 74, 5. 3 (1).
(2) The power to make a grant includes,
(a) the power to guarantee a loan and to make a grant by
way of loan and to charge interest on the loan;
(b) the po\.ver to sell or lease land for nominal consideration
or to make a grant of land, where the land being sold,
leased or granted is.Qwned by the municipality but is no
longer required for its purposes, and includes the 'power
to provide for the use by any person of land owned or
occupied by the municipality upon such terms and con-
ditions as may be fixed by the council;
(c) the power to sell, lease or otherwise dispose of, at a
nominal price, or to make a grant of, any furniture,
equipment, machinery, vehicles or other personal prop-
erty of the municipality or to provide for the use thereof
by any person on such conditions as may be fi.xed by the
council: and
(d) the power to make donations of foodstuffs and mer-
chandise purchased by the municipality for such pur-
pose. 1980. c. 74,s. 3 (2), part.
"""""'(3) A guarantee of loan made under this section shall be-
d~emed to be a debt for the purposes of section 149 and,
,JYj1ere the term of the loan in respect of which such guarantee
i~~made may extend beyond the current year, such guarantee
~?l1 be deemed to be an act, the cost of which is to be raised
.~ a subsequent year and shall be subject to the provisions
,~section 64 of the Ontario MuniciPal Board Act. 19i5, c. 5?,
~1 (2), part.
.~
'~, ..' 4) In this section,
(a) "land" includes a building or structure or a part thereof;
.:-...-1.......:...
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t
f
f
i-
I, .
f
..
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I
~
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~
*
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~
-~.
~"~r' .
(b) "person" includes a municipality as defined in the
J.Hullicipal Affairs Act and includes a metropolitan. reg- R.~~~. 19,':
iOEal and. dist!:,j~t mUJ.l~ipalit~ :(ind the Count} o(c .-'IJ.'
h:OX!ord. 1.q~_g.1.~t 74;,' s:~:S(2), partir . . ,
1 1 -!. The council of every municipality may provide for,
.\wards
and
competition
(a) offering awards and gifts to persons whose actions or
achievements are, in the opinion of council. worth\' of
note; and .
(b) establishing competitions and awarding prizes therefor,
1980, c. i 4. s. 4, part.
115.-(1) The council of e\'ery municipality may pass by-laws F':,lIo'nhip:,
ror providing fellowships, scholarships and other similar prizes ek.
and for paying all or part of the costs incurred or to be incurred by
any person, induding an officer or servant of the municipality. C:s
a result of his attendance at an educational institution or as a result
of his enrolment elsew'here in any program or course of instruc-
tion. training or education.
(2) In this section, "costs" includes tuition fees, costs of books Interpre-
and other materials used in connection with a course or program. tatlOn
and costs of food, travel and accommodation. 1980, c. 74, s. 4,
part.
116.-(1) Subject to subsection (2). a municipality or a D!3structioz:,
. - or documen
local board thereof, as defined in the 111uniciPal Affairs Act,
exceI;'t a s~hool board, shall not destroy any of its receipts,
vouChers, Instruments, rolls or other documents, records and
papers except,
(a) after having obtained the approval of the Ministry;
or
(b) in accordance with a by-law passed by the munici-
pality and approved by the auditor of the munici-
pality establishing schedules of retention periods
during which the receipts, vouchers, instruments,
rolls or other documents, records and papers must
be kept by the municipality or local board. R.S.O.
1970, c, 284, s. 249 (1); 1972, c. 1, 55. I, 104 (6).
(2) \Vhere a by-law has been passed by a municipality \Vnen copies
under clause (1) (b), copies of its receipts, vouchers, instrumen~, ~~rr~~ed
rolls or other documents, records and papers may be destroyed at
any time if the original thereof is subject to a retention period
within one of the schedules established by the by-law. R.S.O.
1970, c. 284, s. 249 (2).
C\lO\1'\'Y I)\" \,::\.,Gl])\ ('oU\1el1 ,
ROl\D 1~SPEcrl0N
C~])\~~1 ~o ~~s~ ~~Gl])\
JUNE 2'1, 198B
C . t'1 BU~.laing at 9~OO a.~'
Leave oun.! ....
\;1igilwaY 1\1\ to soutildale \Road. 51)
soutildale to Road 22 and RetU~n ,~ssumed 1981)
st~eet sewe~ ~o~k RestO~ation underway
Road 26 st. Geo~ge · ·
bY ~ownsilip of yaO\\outil.
~. dsay Cul~e~t Road 29 e~tended.
~enington Road to Road 29. l.:til TOwnsiliP when wo~k has been
Road 29 to be ~e~e~ted to YaO\\o . of council?)
completed. ,By-~aw septewbe~ sesS1.on
Road 31 to Road 52 to Road 30.
30 f~om FOad 52 to st. 'l'ilomas
~spilalt Resu~facing ])\eed FOad
citY Limit.
~o ~ownsiliP of yaO\\outh office fo~ coffee.
Road 30 to Road 48.
East on Road 1\8 to FOad 1\9. .
. of '-'oad 48 ~est of HighwaY 1\71\.
poytl-on r-:
A5S\JlUed 198'7
1.
2.
3.
4.
5.
6.
7.
8.
9.
Road 49 to sr~ingfield.
. field to 1/2 KID. east of
Road 52 Resu~facing East of Sp~1.ng f ~~eatment to soutil-west
C])\ t~acks. ~srhalt patCh1.ng and su~ ace
o~fOyd Boundary.
t\^"la\\ide and Bayha\l\ an"
_. _ d~ '1 w nce between v'"~ . ~ote
'ro",n1ine Roa I\L~ 0 a' 11 b u.....g-Bayha:ro to'l#n11.ne. 1.'1
. t ~ ly to T1. son . a)
southWest O~fo~d ~as e ~own of ~illsonbu~g, County of O~fO~ .
t\Aagna PlantI.,ocat1.on' t""e Road as a countY
1.'~ . a t ag~ee to assume u' .
County of o~fo~d d1. nO 't ~ae f~o\l\ Elgin'S p01.nt
Road. Elgin did in 1981 ,met !'ITO cO e
of \1ieVi)
c untY Road 46.
con. 1)( _ )( BayhaIl' to Town1ine Road- to 0
._' . d 10 \Cuiloden Road ",llich
tlOad 46 is c,,-lenS1.on ot o,,-\.o~d Roa
. ^Oi at Ca:roi plant)
mce.ts \:11.9\1'1#o'1 .\ .'
Road 4(, t~O l(Oad 38.
ASsumed 1981.
Road 38 to su:e,tfordVil1C lunch.
..' \. ..fay 3 and F,O~)c\ 38
l'o~t.Lon betw<,cn 111.<)"" ~
10.
11.
12.
13.
14.
lS.
16.
17 ·
COUNTY OF ELGIN COUNCIL
ROAD INSPECTION
CENTRAL AND EAST ELGIN
- 2 -
JUNE 27, 1988
. 18. Road 38 to Road 55.
19. Road 55 to Road 42.
Portion 1.H..: LW0un J.zoad 38 and Road 45 Assumed as a County Hoad in
1987. Portions will be surface treated in 1988.
20. Ho.J.d 4:~ In 1'< >I' l Hurw<.d:1. Portiorm Oi tcbcd 1987.
Vq!l Order C'ulvC' 1'1' . Soi.1 Report from Colcler Associatcf; coming.
T~is repair 'will be' diffictilt-and costly.
21. fort Burwell.
22. Road 42 West to Road 43.
Rqaq 42 betweeI) Road 40 and Port Burwell. Resurfaced in 1987.
(IvlalahiCle qnq ijayPCWl)
23. Road 43, COHst:ruct;i,pn P:~:'Pg:f.'aJlU'Oed from One Concession South to
One Concossion North ofCalto~.
24. Road 43. Cooks Bridge, Phillmore Bridge.
Landowners between the 4 briqges a,re UP'lP+€ to oj:rt;.~~i:p access with
wide equipment. Should load limit on Ph.tllmore Bl):'idge be set- at 5 tonnes.
25. Road 38, Highway 3 to Road 40 to Springfield.
26. Road 52 West of Springfield.
As funds are available
Highway 73.
Resurfaced in 1988.
- work will be continued west of
27. Road 35. Portion between Road 52 and Highway 3.
Assumption 1987.
28. Highway 3 to Aylmer.
29. Road 53 - Elm and Beech Streets
Elm Street North Intersection.
30. Problem of Northeast By-Pass.
Bardawill Industrial Land Boundary Adjustments between Aylmer and
Malahide.
31. ~ighway 3, Road 45 to Pleasant Valley Gravel Pit.
32. Road 36 to County's Sparta Gravel Pit.
33. Road 36 to Road 24.
34. Boad 24 to Road 23. Resurfacing needed.
Road 36 to Dexter and Construction needed Road 23 t~o Dexter.
35. Return t9 County Building.
51. 1HOMA5, ON1ARIO
JUNE 22, '988
PAGE ,
~ll members of County council were present.
lHE COUN1Y OF ELGIN RO~D COMMlllEE met at 3:30 p.m. on June 22, 1988.
at the Kettle CreeK conservation commission offices on Road #30, which was held
to explain the County of Elgin'S proposed diversion of Road #30 in lot 8,
concession XIII in Yarmouth 10wnshiP.
One rate-payer, Mr. ~lan Carr, had attended along with officials from
the Ministry of ~griculture - Mr. Jim Miller, the Ministry of lransportatiOn -
Mr. Jim Richards and Mr. Bob StOCK, and several members of the conservation
lHE ENGINEER REPOR1ED on the Open House meeting held on June 20, 1988
Authority.
No objections were raised other than thOse responded to at the time.
"MO\lED B'{:
v.I. A. MAR1'{N
SECONDED BY: J. FISCHER
lH~1 WE RECOMMEND 10 COUN1Y COUNCIL lH~1 ~ BY-l~W BE p~SSED
WHICH WIll IN ~FFECl ~MEND BY-l~W NO. 86-75 ~ND ~U1HORIIE ~
SPEED lIMll OF 60 KIlOME1ERS PER HOUR ON COUN1Y RO~D #16 FROM
lHE RO~D ~llOW~NCE BE1WEEN lOIS 38 ~ND 39, NOR1H l~lBOl RO~D,
E~SIERlY, 10WNSHIP OF SOUGHWOlD FOR ~ DIS1~NCE OF ~PPROXIM~IElY
6'0 ME1RE5.
CARRIED"
"MO\lED B'{:
C. R. v.lILL5E'{
SECONDED BY: E. NEUK~MM
lH~1 WE RECOMMEND 10 COUN1Y COUNCIL lH~1 ~ BY-l~W BE p~SSED
~U1HORIIING lHE W~RDEN ~ND CLERK 10 SIGN l~ND Pl~NS 10 EXPROPRI~IE
v.lIDENING FOR:
la) COUN1Y RO~D #45 BEING lOI 34, NOR1H l~lBOl RO~D E~SI,
10v.lNSHIP OF SOU1Hv.lOLD;
lb) COUN1Y RO~D #46, lOI 114, NOR1H l~lBOl RO~D EAS1, 10WNSHIP
OF BA'{HAM;
lc) COUN1Y RO~D #14, lOI C, CONCESSION Ill, 10WNSHIP OF DUNWICH;
SI. I~O~~S, O~I~RIO
J\.n--\E 22, '988
? P--GE 2
ld) COU~I~ RO~U #2, LOIS 2 10 9, CO~CcSSlO~ ~ ~~U CO~CcSSlO~ ~,
~OR1~ Or ~, l~ l~c 10~~S~1? Or UU~~lC~;
le) COu~l~ RO~U #4, LOIS ~ 10 U ~~U LOIS 1 10 5, CO~CcSSlO~ ~ll
~~U ~lll, 10~~S~W Or ~LuaOROUG~'
CM~.RIED"
Se~eral matters dealing ~itn tne proposed road inspection on June 27,
\988 ~ere disCUssed.
"~O\jED B'{:
p--. \Z. FORD
ScCO~UcU a~: c. ~cUK~~~
1~~1 ~c ~UJOUR~ 10 9:00 ~.~. O~ JUL~ 08, \988.
CP--RRIED'\
51. 1HOMA5, ON1ARIO
JUNE 10, 1988
PAGE ~
1HE COUN1~ Or ELGIN RO^O COMMI11EE met at the ^dministration Building
at 9: 00 a.m., l'ri d!tY, June 10, 1988. ^ll member s were pre sent except ReeV e Dan
perovich. ^lsO in attendance were the Engineer and the ^ssiStant Engineer as
well as Mr. Robert stoCK and Mr. James Richards from the Ministry of
1ransport~ion of ontario.
1HE ENGINEER REPOR1EO ^S rOLLO~S:
1. Excavation at the port 1albot culvert on County Road #16 has commenced
with both ends being unloaded using a rental bacKhoe. ^ clam will be
required to move material between the two culverts. 1he gravellY fill
material is being hauled to a nearbY ounwich 10wnshiP clay road and
levelled. 1he Engineer had requested prices for concrete. He had
received prices for rebar wnich were the same as last year, and he
has contacted 1R~ for the rental of the Nelson stud welding unit. 1he
forms that were used on the ShaW Culvert on Road 45 will be used again.
It was noted that the ends of the culvert that were uncovered to date,
showed very little signS of rusting or corrosion. ^n on-site meeting
was held with Phil Bedell, the Engineer and the ^ssiStant Engineer,
and the Soils consultant indicated that our construction practices
were adequate for this project at thiS time.
2. 1he Lindsay Culvert on County Road #29 has been installed using the
Higgs dragline. presentlY, the rebar and form worK is being carried
o~ to c~nect the neW culvert to the old culvert.
3. It is hOped to install the rowler Culvert on County Road #16, east
of ringal as soon as possible. presentlY, we are awaiting Bell Canada
4. Seeding, topsoiling, drainage worK and guide cable worK are progressing
on the Kettle CreeK culvert on county Road #45.
5. Stumping has been completed on County Road #2 after which the equipment
will move to county Road #13, #20, and #52.
~ to relocate their Bell cables at thiS site.
SI. lHOM~S, O~I~RIO
J\J~E10, 19BB
? I\GE 2
6.
Cleanup \'JorK
is being carried out on county Road #2 east of ~est Lorne
~7 tne '9B7 resurfacing as ~ell at tne 19B7 construction.
~,,' ,~~ dOpes and top-
~O.
, L 1M fi rst pass of b d ne sMU 1 d be completed ~Mn county Road #37, #30,
and #29 are done in t ne near f utu re . ~e)(.t weeK, county Road #55 '14 ill
licenced-
~2..
require a second coat.
lne signing and brusning creW na~e been Kept quite bUSY. RounduP ~ill
be used in areas ~nere weed control is required.
One crew is carrying out worK on tne ~est Lorne curbs as time permitS.
orainage and catcnbasin repair worK na~e been completed in Union,
sparta, and strafford~ille.
lne new gas pumps na~e nOw been installed; no~e~er, a neW diesel pump
nad to be purcnased.
Bob curtiS naS agreed to sell widening on county Road #45 at Road #'6.
lne Ministry of lransportatiOn na~e pa~ed tne Hignway #3, county Road
#45 intersectiOn to pre~ent tne accumulation of gra~el on tne pa~e-
~3.
~4.
,5.
'6.
,7 .
ment.
Grass cutting is progressing witn 4 lawn mowers; no~e~er, due to tne
drynesS of tne graSS wdtne not weatner, we ~ill require additional
'B.
5T. ~, ONTARIO
~lUNE 10, .1988
PAGE 3
'9. ChittiCK has been paid $30,000.00 for his crushing this year based on
coolers on these rotary mowers.
a cross-section survey.
20. ~ letter was received from Champion regarding the repair to one of our
grader motors where it was felt their bill ~as Quite excessive. In
good faith, they have given the County a $,,000.00 rebate.
2'. Financial _ 1he majority of accounts are in the computer noW. 1he
machinery and labour is in to the end of ~pril. our construction
costs appear to be close to our original estimates, and it is felt
that the estimate for port 1albot should also be on target.
22. surface 1reatment _ 1he Engineer showed on the County map, areas
that he is considering to surface treat this year. He indicated that
$'80,000.00 was budgeted for in the '988 Maintenance Budget, and
he felt that the worK proposed would cost approximatelY $'65,000.00.
"t.J\O\lED B'{:
A. K. fORD
SECONDED B~: E. NEUK~MM
1H~1 1HE ENGINEER BE ~U1HORI2ED 10 C~LL FOR QU01~lIONS FOR 1HE SUPPL~
OF C~lIONIC EMULSION FOR '988.
CARRIED."
1HE ENGINEER INDIC~lED that a County Government Review would be held
at the County Buildings on June '5, '988 with representatives from the
provincial Government.
"t.J\O\lED B'{:
C. R. WILL5E'{
SECONDED B~: J. FISCHER
1H~1 1HE FOLLOWING ~CCOUN1S BE ~PPRO~ED FOR p~~MEN1:
p~~LIS1 NUMBER 22 ~MOUN1ING 10 $76,360.77
p~~LlS1 NUMBER 23 ~MOUNllNG 10 $85, '22.09.
CJ\RRIEO."
1HE ENGINEER REPOR1ED that he nad recentlY received a coPY of the County
SI. I~O~~S, O~I~RIO
JU~E lO, 19B8
?J\GE 4
~udit. ~e is diScussing tniS matter furtner ~itn representati~es of tne
~inistrY of lransportatiOn, and ne ~ill re~uire more information from tnem
to proceed.
1 d map of tne county
I~E E~Gl~EER l~DIC~IED tnat ne presented a CO oure
Road System needs to ~arietta Roberts during a meeting ~itn ner as ~ell as
\'tarden ~artyn.
'f t' or
I~E E~Gl~EER l~DIC~IED tnat ~erY little concrete ln orma 10n
, d from ~s Roberts during tneir meeting.
committments ~ere recel~e ·
, bl me of tne port lalbot
I~E E~Gl~EER l~DIC~IED tnat tne constructl0n pro e,
Cul~ert are different tnan tne Kettle creeK cul~ert, and it appears tnat, eacn
It' t' n vntD
cul~ert naS its uni~ue set of circumstances; no~e~er, in consu a 10
bl are being addressed.
pnil Bedell of Golder ~ssociates, tnese pro emS '
t' ~'tn spreit ~ssOclates,
I~E ~~RDE~ REPOR1ED tnat during a recent mee lng 1
ne ~as informed tnat tne contractor nad proposed to cut and patcn tne aspnalt
on st. George street and install aspnalt padding ~nere re~uired.
11 of tne aspnalt
I~E ~~RDE~ l~DIC~IED tnat ne preferred to remo~e a .
and commence ane~ as ~ell as to lea~e tne top coat of aspnalt later on
in tne year or maybe ne~t year.
I~E ~~RDE~ l~DIC~IED tnat tne 10~nsniP Road superintendent ~as
l' calcium cnloride and ~ater
gra~elling tne street as re~uired and aPP ylng
in tnese areas as ~ell as on tne snoulders.
, n t tUS of tne Road #52
I~E E~Gl~EER REPOR1ED to tne Comffilttee on t e s a
e~tension from springfield to lillsonburg. ~e nad recei~ed a letter f~om
tM county of O~ford Engineer indicating tnat tne o~ford county counc,11 nad
not cnanged tneif decision of '986 indicating tnat tneY did not conslder
" In c nty Engineer of O~ford
tniS road suitable for county 1urisdlctlon. e oU
indicated in nis letter tnat use of tne 10~nline road as a nea~y trucK
, t' minimal foad maintenance,
route could be discouraged bY load restf1C 10ns,
and speed controls.
' n t peared feasible no~
I~E E~Gl~EER SUGGES1ED tnat tne onlY opt10n t a ap
~as to maKe tne road a de~elOpment road.
SI. lHOM~S, ON1~RIO
JUNE' \0, 19B8
p ~GE 5
lHE ENGINEER REPOR1ED on the late'S Bridge as followS:
He indicated that he talKed to Mr. Ian Nethercott of the Ministry
of lransportation who verballY indicated that the Ministry is supporting the
county's position and ~at the local tWO m~bers have been made aware of thiS
position. Mr. Nethercott indicated that four other townline bridges in the
province are experiencing a similar situ~ion.
lHE ENGINEER INDIC~IED that he was pursuing this matter with the County
solicitor regarding the use of Section 284 of the Municipal ~ct and
regarding the county position on the reply to the suit presented to the
County by a lawyer on behalf of five(S) local residents.
During a recent meeting with representatives fr~ Middlesex County.
the Engineer and the Warden felt that Middlesex County was not prepared to
pursue thiS matter in a timelY fashion.
"MO'JED B'l:
SECONDED B~: E. NEUK~MM
lH~1 WE RECOMMEND 10 COUN1~ COUNCIL lH~1 ~ B~-L~W BE p~SSED 10 EMPOWER
COUN1~ COUNCIL 10 M~KE ~N ~PPLIC~IION 10 lHE ON1~RIO MUNICIP~L BO~RD
UNDER SEC1ION 284, SUBSEC1ION \0 ~ND \\ OF lHE MUNICIP~L ~Cl 10 ~SK
lH~1 lHE MUNICIP~L BO~RD RELIE~E lHE COUN1~ OF ELGIN OF lIS OBLIG~-
c. R. WIlLSE'l
lIONS 10 REBUILD lHE 1~IES BRIDGE IN LOl 7, CONCESSION ,~' OF lHE
BROKEN FRON1, 10WNSHIP OF DUNWICH.
CARRIED."
"MO'JED B'l:
W. A. MAR1'lN
SECONDED B~: E. NEUK~MM
lH~1 WE ~D~ISE lHE COUN1~ OF MIDDLESEX RO~D COMMlllEE lH~1 WE H~~E
RECOMMENDED 10 COUN1~ COUNCIL lH~1 lHE COUN1~ OF ELGIN P~SS ~ B~-L~W
UNDER SEC1ION 284 OF lHE MUNICIP~L ~Cl ~SKING lHE O.M.B. 10 RELIE~E
lHE COUN1~ OF ELGIN OF 115 OBLIG~IION 10 REBUILD 1~IES BRIDGE.
CARRI ED. "
SI. lHO~~S, O~I~RIO
JUNE-la, 1988
pl\GE 6
\'MO'JED \3'(:
SECO~DED B~: C. R. ~ILLSE~
lH~1 ~E ~D~ISE lHE COU~I~ Or ~IDDLESE~ RO~D Co~~IIIEE lH~1 ~E ~RE
PREP~RED 10 PROCEED ~IIH o~E L~~~ER 10 REPRESE~1 B01H COU~IIES ~1
~~~ O.~.B. HE~RI~G 1~10 lHE CLOSURE Or 1~IES BRIDGE.
CI\RRIED."
E. NEU\ZI\MM
lHE E~GI~EER DISCUSSED the ~iddlemiss Bridge project ~ith the committee.
He indicated that during a recent meeting ~ith representati~es from
~iddlese~ and the ~arden, ~iddlese~ indicated they had no further funds
for thiS project thiS year ~ith the e~ception of their share of Engineering
funds.
our county's positiOn is that ~e ~ould prefer to call lenders thiS rall
SO that the contractor can maKe arrangements to order the substantial
~uantity of structural steel re~uired and possiblY do some pile and footing
~orK in the ~inter of '988.
"MO'JED \3'(:
SECO~DED B~: J. rlSCHER
lH~1 ~E RECO~~E~D 10 COU~I~ COU~CIL lH~1 ~E ~D~ISE lHE COU~I~ Or
~IDDLESE~ lH~1 ~E ~ISH 10 PROCEED ~IIH lHE C~LLI~G Or lE~DERS rOR lHE
~IDDLE~ISS BRIDGE ~S SOO~ ~S POSSIBLE ~~D Ir ~ECESS~R~ ~E ~RE ~GREE~BLE
10 C~RR~I~G lHE COS1S Or rl~~~CI~G lHE E~GI~EERI~G COS1S I~ E~CESS Or
$40,000.00 BUDGE1ED B~ lHE COU~I~ Or ~IDDLESE~ I~ '988 U~IIL J~~U~R~
'989 ~~D lH~1 ~E ~GREE 10 C~RR~ lHE COSl Or rl~~~CI~G ~~~ CO~SIRUC110~
COS1S I~CURRED U~IIL ~~RCH " '989.
1\. \Z. FORD
CI\RR 1 ED. "
"MO'JED \3'(:
SECO~DED B~: ~. K. rORD
lH~1 ~E RECO~~E~D 10 COU~I~ COU~CIL lH~1 lHE COU~I~ Or ELGI~ RO~D
co~~nlEE BE ~U1HORllED 10 ~EE1 ~nH lHE COU~I~ Or ~IDDLESU RO~D
CO~~IIIEE ~~D 10 CO~CLUDE ~~ ~GREE~E~1 ~IIH lHE~ rOR CO~SIRUC110~
E. NEU\ZI\MM
~
ST. THOMAS, ONTARIO
\;lUNE 10, 198B
PAGE 7
OF THE MIDDLEMISS BRIDGE AND TO PRESENT THE SAME TO COUNTY COUNCIL FOR
RATIFICATION.
CARRIED."
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
ONTARIO MUNICIPAL BOARD FOR THE CONSTRUCTION OF THE MIDDLEMISS BRIDGE
AS THE EXPENSE INCURRED WILL BE BEYOND THE TERM OF THE PRESENT COUNTY
COUNCIL.
CARRIED."
THE ENGINEER DISCUSSED the proposed abandonment of the CSX rail line
from St. Thomas to West Lorne, and he suggested recommendations to County
Council indicating the requirements that the County might have with respect
to this closing.
"MOVED BY:
A. K. FORO
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT ,THEY ADVISE THE NATIONAL
TRANSPORTATION AGENCY WITH REGARD TO CSX APPLICATION TO ABANDON THE LAKE
ERIE AND DETROIT RIVER RAILROAD AND CSX TRANSPORTATION INCORPORATED LINE
FROM MILE POST 102.8 (AT WEST LORNE) TO MILE POST 126.8 (AT ST. THOMAS).
THAT THE COUNTY OF ELGIN WILL REQUIRE THE FOLLOWING CONDITIONS BE MET
WITH REGARD TO CROSSINGS OF THE RAILROAD AND COUNTY ROADS:
1. THAT ALL CROSSINGS BE REPAIRED AFTER THE REMOVAL OF RAILS AND TIES,
ETC. TO THE SATISFACTION OF THE COUNTY OF ELGIN.
2. THAT ALL DRAINAGE AT THE CROSSINGS BE TO THE SATISFACTION OF THE
COUNTY OF ELGIN. THE DRAINAGE TO BE CONTINUED USING THE PRESENT
SYSTEM OR TO BE OPEN DITCHES. ALL ~ THE EXPENSE OF CSX.
3. THAT IF THE LAND ADJACENT TO A COUNTY ROAD CROSSING IS NOT TO BE
OWNED BY A MUNICIPALITY, THAT THE LAKE ERIE AND DETROIT RIVER
ST. THOMAS, ONTARIO.
JUNE 10~, 1'988
PAGE 8
RAILWAY COMPANY AND THE CSX TRANSPORTATION, TRANSFER TO THE COUNTY
OF ELGIN, WITHOUT COST TO THE COUNTY, THE LAND REQUIRED TO WIDEN
THE COUNTY ROAD.
4. THAT ALL COSTS INVOLVED WITH THE RELOCATION OF SIGNALS WHERE
REQUIRED BY THE NATIONAL TRANSPORT AGENCY BE BORNE BY LAKE ERIE
AND DETROIT RIVER RAILWAY AND CSX TRANSPORTATION INCORPORATED.
CARRIED.II
"MOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE THE CSX TRANSPORTATION INCORPORATED THAT WE HAVE NO
OBJECTION TO REPAIRING THE COUNTY ROAD CROSSINGS OF THE CSX RAILROAD
TO COUNTY STANDARDS PROVIDED CSX RAILROAD PAYS ALL COSTS INVOLVED.
CARRIED.II
IIMOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT WITH REGARD TO THE APPLICATION
OF THE LAKE ERI~ AND DETROIT RIVER RAILWAY AND THE CSX TRANSPORTATION TO
ABANDON THEIR LINE FROM POST 102.8 WEST LORNE WESTERLY.
1. THAT WE ADVISE THE NATIONAL TRANSPORTATION AGENCY THAT WE WILL REQUIRE
RESTORATION OF COUNTY ROAD CROSSINGS TO THE SAME STANDARDS AS ON THE
LINE EAST OF WEST LORNE.
2. THAT WE WILL REQUIRE THE REPLACEMENT OF CROSSING PROTECTION TO THE
STANDARDS OF THE NATIONAL TRANSPORTATION AGENCY AT NO COST TO THE
COUNTY OF ELGIN.
3. THAT WE WILL REQUIRE ROAD WIDENING FROM ADJACENT PROPERTIES NOT
MUNICIPALLY OWNED, AT NO COST TO THE COUNTY OF ELGIN.
CARRIED. II
IIMOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE THE COUNTY OF KENT WITH REGARD TO THE TOWNLINE CROSSING
51. 1HOM~5, ON1~RIO.
JUNE 10, 1988
p~GE 9
ON RO~D *4 OF OUR POSI1ION IN lHE RES10R~IION OF CROSSINGS ON lHE CSX
RAIL LINE.
CARRIED.lI
lHE ENGINEER REPOR1ED that a publiC meeting has been set for the Road
*30 project to be held at the Kettle creek Conservation ~uthOrity ~dministra-
tion Office on June 20, 19aa between the hours of 3:00 p.m. to 5:00 p.m. and
6:30 p.m. to a:30 p.m. He urged the Chairman and the Warden to attend if
possible.
lHE ENGINEER ~lSO REPOR1ED that the Warden and the Chairman are still
in the process of setting the land purchase poliCY for thiS project.
lHE ENGINEER REPOR1ED that a re~uest had been received from several
land owners on st. George street in petition form re~uesting a speed limit
of 40 kilometers per hour. ~fter some discUssion the following Resolution
was passed.
lIMO\lED B'{:
'vJ. A. MAKf'{N
SECONDED B~: J. FISCHER
lH~1 WE RECOMMEND 10 COUN1~ COUNCIL lH~1 ~ B~-l~W BE p~SSED
RES1RIC1ING lHE SPEED ON SI. GEORGE SIREEl (RO~D *26) 10 50 KIlOME1ERS
PER HOUR.
CARRIED."
lHE ENGINEER INDIC~IED that surveying work and drafting had been completed
on Road *23, the Joseph Street Hill in port stanley.
"MO\lED B'{:
A. K. FORD
SECONDEDB~: E. NEUK~MM
lH~1 WE REQUESl GOlDERS ~SSOCI~IES FOR ~N OPINION 10 lHE COS1S ~ND
ME1HODS 10 SI~B~lIIE JOSEPH SIREEl HIll (RO~D *23) PORI SI~NlE~.
CJ\RRIED."
lHE ENGINEER REPOR1ED that the 10wnshiP of ~armouth had closed surplus
road allowances near county Road #36 in lot 22, concession ~I, 10wnshiP of
ST. THOMAS, ONTARIO
JUNE ..10, 1988
PAGE 10
--.,
Yarmouth.
IIMOVED BY:
C. R. WILLSEY
SECONDED BY J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE WARDEN AND CLERK BE
AUTHORIZED TO SIGN A DEED TO MR. DONALD RODERICK FERGUSON FOR PART #1
ON REFERENCE PLAN 11R-3339 BEING PART OF LOT 22, CONCESSION VI, TOWNSHIP
OF YARMOUTH AS IT IS NO LONGER REQUIRED BY THE COUNTY OF ELGIN FOR ROAD
ALLOWANCE PURPOSES AND THAT MR. FERGUSON PAY ALL COSTS INVOLVED AND
ALSO PAY THE COUNTY OF ELGIN FOR THE PROPERTY AT THE RATE OF $2,000.00
PER ACRE (NAMELY $588.00).
CARRIED.II
THE ENGINEER HANDED OUT applications for theRTAC Conference in Halifax
this year for members who wish to apply.
THE ENGINEER REPORTED ON PERSONNEL AS FOLLOWS:-
1. The air brake licences have been issued to the majority of
qualified employees.
2. A two hour presentation by OMERS will be held at the County Garage
on Friday, June 17th at 1:00 p.m.
THE ENGINEER REPORTED that the Case Loader and the Case Dozer have been
received and are operating satisfactorily.
IIMOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE ACCEPT THE TENDER OF TENACO CANADA INCORPORATED OPERATING AS
CASE POWER AND EQUIPMENT, LAMBETH, ONTARIO FOR A CASE 850C BULLDOZER,
SERIAL NUMBER JAK0061551 AT THEIR TENDERED PRICE OF $56,014.50,
INCLUDING PROVINCIAL SALES TAX WITH THE COUNTY'S TD-7 BULLDOZER AS A
TRADE-IN. THEIR PRICE INCLUDES FULL TRACK GUARDS IN ADDITION TO
THOSE ITEMS TENDERED UPON.
CARRIED.II
ST. THOMAS, ONTARIO
JUNE 10, 1988
PAGE 11
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE ACCEPT THE TENDER OF CASE POWER AND EQUIPMENT FOR A CASE W20C
LOADER IN THE AMOUNT OF $49,487.50 WHICH INCLUDES PROVINCIAL SALES TAX
AND THE COUNTY'S JOHN DEERE 544B LOADER AS A TRADE-IN.
CARRIED."
THE ENGINEER INDICATED that to obtain Provincial signing at County Roads,
a Resolution was required by Council.
"MOVED BY:
E. NEUKAMM
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED
REQUESTING THE MINISTRY OF TRANSPORTATION OF ONTARIO TO SIGN COUNTY
ROADS AT KING'S HIGHWAYS AS FOLLOWS:
(A) COUNTY ROAD #45 AT HIGHWAY #3 (SOUTH ONLY).
(B) COUNTY ROAD #48 AT HIGHWAY #73 (BOTH DIRECTIONS).
(C) COUNTY ROAD #48 AT HIGHWAY #74 (BOTH DIRECTIONS).
(D) COUNTY ROAD #18 AT HIGHWAY #4 (WEST ONLY).
(USING IN ALL CASES THE COUNTY ROAD NUMBER ONLY.)
CARRIED."
THE ENGINEER INDICATED that he was still dealing wittl Mr. McCaig of
St. Thomas Sanitary Collection Services regarding payment of royalty on
County Road #18.
THE ENGINEER INDICATED that the National Transportation Agency has approved
signals for County Road #45 at the Canadian National Railway and an order had
been received dated April 22, 1988 indicating that these signals should be
installed within eight months.
THE ENGINEER INDICATED that no progress had been rec(~ived on the signals
on County Road #48 east of Wellington Road; however, he was negotiating with
the National Transportation Agency in this regard.
ST. THOMAS, ONTARIO
JUNE 10 ~ 1988
PAGE 12
~.
THE ENGINEER REPORTED that he had received a report from the Ontario
Provincial Police regarding several speeding and other offences on Carlow
Road in the Village of Port Stanley.
THE ENGINEER REPORTED that he had received correspondence from the
Counties of Huron and Kent regarding the Gas Gathering Lines Programme and
he felt that the County should wait until this process goes through the
Energy Board.
THE ENGINEER REPORTED that boundary adjustments were being proposed
by the Village of Port Stanley.
THE ENGINEER READ a letter from a Mr. David Granger of Port Burwell
complaining about the lack of trucking work. This letter was filed.
THE ENGINEER REPORTED that he had received a plan of a substantial
subdivision in South Dorchester Township west of Lyons on County Road #48.
He indicated that he had examined the plans and suggested that revisions
would be required to take into account an existing Municipal Drain.
THE ENGINEER REPORTED that a cedar hedge on County Road #16 owned by
Ken Monteith was dying and Mr. Monteith felt it was caused by winter salting
operations by the County since only one side of the trees was damaged. It
was suggested that the Engineer have the Ministry of Natural Resources check
this out and report back to the next Committee.
THE ENGINEER REPORTED that he was still dealing with the Road #20 Port
Stanley Condo development.
THE ENGINEER REPORTED that he had received further correspondence of the
North Shore Estates proposed development on County Road #22.
THE ENGINEER SUGGESTED that a new County map be produced and he showed
typical U.S. County maps that he had available, to the members. It was
suggested that he check this matter out and report back to the Road Committee.
51. 1~0~~5. 0~1~RIO.
JU~E 10 ~ 1988
?I\GE ,3
t~ ~'nter'S Drain Report
1~c c~Gl~ccR RcPOR1cD that ~e ~ad looKed at e 1
and felt t~at additional catc~basins ~ould be reQuired.
"~O\lcD B'/: ~. K. fORD
5cCO~DcD B'/: C. R. ~lLL5c'/
1~~1 ~c ~DJO\lR~ 10 fRlD~'/. J\lL'/ OB. \9BB ~1 9:00 ~.~."
CI\RR 1 ED. "
~. P&U'\ \\OAlI ~
~~
J\)NE. SE.S~\O"
\988
tJ
10 II\E WAROEN AND i'\EMOEHS Of 1\\E COONn Of ELGIN COUNCIL
~OU\\ HOAD CO~IIIEE REPOR1S AS fOLLOWS:
WE RECOMMENO:
I. lhat a by-law b~ pass~d which will in aff~ct qromend Oy-LaW NO. 86-75
autnorlzing the sp~ed limit of 60 ~ilomet"rs per \\Our on County
Ro~d #16 near Elgin Manor.
lhe speed limit was inadvertentlY omitted from By-LaW NO. 86-75.
2. lhat a by-law be passed authorizing the Warden and ClerK to sign
land plans widening County roads as followS:
(a) County Road #2. Lots 3 to 9. Conc~ssion 'A' and concession ~
North of 'A', 10wnshiP of QunwiCh.
(b) County Road #4, LotS 'A' to '0' and Lots I to 5, ConcessionS
~ll and ~lll. 10wnshlp of AldborOu9h.
(c) County Road #45. Lot 34. North laEbot Road East, lownshiP of
soutll\,!o\d.
(d) County. Road #46. Lot 1\4, North 1albot Road, lownshiP of
Bi1Y \1 am .
(e) County Road #14. Lot · C', concession 11 \, lownsh i p of
DuO\'! i ell.
ALL Of W\11 C\1 IS RESPEClfULL Y SUOi'll nEO
C \.\1\ 1 \<MI\N
COUNH OF ELGiN ROAD CO~lMnlEf..
- --
nURD REPORT
JUNE SESSION
19B8
10 IHE WAll0EN IINO MEMOIRS OF rHE COUNTY OF ELGIN COUNCIL
'(OUR ROAD CDMMllHT RLPOIHS A'J FOLLOWS:
WE RECOMMEND:
I. Tha t d by -I aw be passed to empower the County of El gin to lIIake an
application to the Ont.ario Municipal Board under Section 2H4.
sullsec t i on 10 and I I of the Muni cipa I Act asking that the On tari 0
MuniCipal Boanl n-I iev" the County of EI(lin of its obI IqallOnS to
rellu ill! the filtes Or \(Ige- \ n Lot 1. Concess i on 'A' of the Ilroken
Front, Township of Dunwich,
We have ad, \ Sl',l 1I or' cuunt y of Mi (Id I esex t.lla l \Jle El gin Cnun t Y Hoad
COOU1IIlt"e 11 d S iliad" t his r ecommenda t Ion to Co unt y Co unci I -
We hilve also advised the County of Middlesex that we are prepared
to proceed _"h one lawyer to represent both Counties at any Ontario
Municipal Board Hearing into t~e closure of this bridge.
We have Instructed our solicitur. Mr. M. J. Hennessey to maKe
initial representations to the Ontario Municipal Board with regard
to notices of arbitration that have been flied with the Ontario
Municipal Board by five residents of Elgin and Middlesex Count;es
claiminCj damages due to tile closure of tile bridge.
Before any action can be taken by the Ontario Municipal Board with
regard La tile County of [lg ill'S appl icat ion a s iml lar appl i catiOlI
must be made by the County of Middlesex Council.
",-
ALL Of WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
~ ....-..
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORI.
JUNE SESSION
l<lBB
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR 1<O/\ll CU~lM Illll 1~lljUln ~'> 1\'> flJLLOWS:
l. We have accepted tile tender of Case PeJwer and Equipment Liud t\:~ct,
Lmlll)(~t1), (JIlLdr'iu fur' (l Ca~;(? W20C LOildH' ill. tll(.ir teneIE~r'0(i l'r'iu. llj
$49,487.50 (plus Provincial Sales Tax) wittl tl1e County's Julm Deere
&44P Loader as a ~ra4e-in.
We have also C\ccepteq the tenc1er of Case Pm'/Gr' and Equiprn(~(It Limited>
Lambeth>, Ontario for a Cas~ a~oc Bulldozer lit their tendered price
of $56>014.50 (including Provincial Sales Tux) with the County's
TD7 Bulldozer as a trade-in.
Both machines have been received.
2. We have requested that Golder Associates of London (soil consultants)
give us an opinion as to the methods that could be used and costs
involved to stabilize St. Joseph Street hill (Road #23) ill Port
Stanley.
WE RECOMMEND:
I. That a resolution be passed requesting that tl1e Ministry of Transportation
of Ontario sign County roads at King's Highways as follows:
(a) County Road #~5 at Highway #3 (south only).
(b) Cuunty [{oad N48 at Highway #73 (both ciirections).
(c) County [~oad #48 at Highway #74 (both directions).
(d) County nOild lilr; at Iji(jtl\~ay /,14 (Wf"it only).
Using in all cases tile County road number only.
2. lllat a by-lclw be pd~)sed authorizing the Warden and Clerk to siqn a
deed to Mr: Donal~ Roderick Ferguson for Part ill> Reference Plan
lIR-3339, Part of Lot 22, Concession VI~ l~wnship of Yarmouth.
This land is no longer required by the County of Elgin for road
allowance purposes (County Road ,#36).
Mr. Ferguson is to pay all le~Fll costs involved and also pay Ule
County of Elgin $2,000.00 per acre ($588.00) for the land.
3. Tllat <.I I),V--Idw t)\~ \Ju~,';t.~d l"l\sLricting tlw spe(~d un St. GeurYI> '-,tre(~L
(County I.;uad IJ2lJ) Il'tJIII L1le St. Thomas City limits to
Contipued
COUNTY Of ElG1N ROAD COMMITTEE
SECUND I<E.POI( I ". JUNE SLSSlON 19<.1<.1 I>/\CI: (J.
We 11 i n~J t.on I~oad to 50 k i I orn(~t(~rs per hour. Tilt? present sp(~ed 1 i III it
is 60 kilometers per hour and 0 petition has been received from a
nurnber of residents to reduce the speed 1 imit. The Road Committee
felt tlldt" tll(~ ~;p(:(;:c1 lilllit stlould be reduCl~c1 to 50 kilolfl(~tt~r(, llE'r
hour to be consistent with the speed lilnit on 51. George Street in
the City of St. Thomas.
4. That County COUrlc!! advise the National Transportation Agency thdt
with regard to the CSX Incorporated application to abandon the Lake
Erie dnd D(~tr(Ji L Hi Vef Hai IWilY and the CSX Incorporated I if)(~ from
Mile Post 102.8 in West Lorne to Mile Post 126.8 in 51. Thomas tllat
the County ut Uuin wi 11 requi re the following conditions be met
with regard to railroad crossings on County roads.
(a) That all crossings be repqired after tlH: removal of roi Iway
ties, etc., to the satisf~ction of the County of Elqin.
(b) That the drainage at these crOSSings be to the satisfaction of
the County of Elgin. The drainage to be continued using the
present system of culverts or by open ditches as decided by
>r~
the County Engineer with all work being at the expense of the
C5X Incorporated.
(c) That all costs involved for the relocation of signals where
required by the National Transportation Agency be borne by the
CSX Incorporated.
(d) That where land is required by the County to widen the County
road at any crossing the land be transferred to the County of
Llq1l1 wlLlluuL cost. unless tile railroad right-ot-way IS
transferred by CSX Incorporated to a local muniCipality.
5. That we advise the National Transportation Agency with regard to
the appl icatiotl of tile CSX Incorporated to abandon portions of
their 'linE' frolll Milt") Post 102.8 West Lorne, w(?sterlv:
We require that tl1<' follm",inq conditions /)0 rw't vlitll r(>(f,lrd to tile
crossings of County roads:
(d") rliit ijl,L C:i"OS~;lflqS()~) rQn[)il"(~d onel' 1)1"'\ i"::mOl/il] of ,",~jlwa'y
ties, elt:. to tlle slltishlction of t~w ((woly of Elgin.
Continued
COUNTY OF ELGIN IWAD CUMMIHEE
SECONOREPORl - JUNE SESSION 1988
"._____4 ......~~.................."~,, '__._...__..._.
PAGE 3.
5. (0) 'lllaL L1ll~ dl\lill.t~Je dt Llll..1~;e crossing::) be tu tile saLi~IJLli()11 01
llle County Llf Elgin. llll~ drJinag(! to bt! continued u~.iwJ till'
present sys tem of q.d v~fts Qr by open d itches as dec i dl~d by
HIP CnWIl:y fnqimwr with ell 1 w()r~ poioq 111. ttw ~XJ)(\n\I' of Illf~
CSX IncorporAted.
(c) Tllat all costs involved for the relocat!on of sign41s wtl~re
requ i red by the Nat i ona 1 Trqnsportat i on Agency be borne by
the CSX Incorporated.
(d) That wllere lanel is required by Ule County to widen the County
road at any crossing the land be transferredto the County of
Elgin without cost, unless the railroad right-of-way is
transferred by CSX Ii!c'Jrporated to a local municipality.
6. That we advise the County of Kent of our position with regard to
the crossing of CSX Incorporated on County Road #4 at the Elgin-Kent
Townline.
7. That we proceed with the building of a new Middlemiss Bridge and
call tenders as soon as possible for its construction.
8. That we advise the County of Middlesex that if necessary we are
agreeable La carrying the cost of financing the engineerin~ costs
incurred in 1988 that are in excess of tile $/10,000 l)Udq0t(ld by the
County or Middlesex until Janudry of 1909.
9. Ttlat we advise tile County of Middlesex that we are agreeable, if
necessdry, tel LlllTYJllY L1le cost of financillg of any COlIsLI'IJCLion
done prior to March 1st 1989 until that date.
10. Ttlat tile County of Elgin Road Committee be autllOrized to meFt witl)
the Countx of Middlesex Road Committee as necessary to conclude an
agreement with them for the constructiOQof the Middlemiss Bridge
and pres(~nt tile -;ame to County Council for ratification.
II. TMt all JpplicJLIUIl be IIldde to Hie Ontario Municipal l3oi.trd lor tilt':
construction of tile Middlemiss Bridge for- tile expense to the County
of Elgin in building the bridge ttlat will be incurred b(~yorICJI the
presen t Terln of C:oun Ly (oune i 1 .
We have been ddvlsed by our. con~ult~nt, Parkc'r Consultants. Ulat
they eXlwct to forwar'c1 clptailed plans to the M,inistry of Ttdll';POrLi"ltion
COllI i rHH!d . . . .
r
COUNTY OF U,llJ N IWI\I) CO~lMl1 HI
SECOND !~J.9_L{~_=__~!J~.L:..?~SSIQ~ 1988.
PAGE /1.
of Ont~rlO fqr approval by miq-July for tlle Middlemiss aridgE~.
It is hOPf)(j ttlat pie Mif)l$~rt $ 4pprQYCll ~i 11 be fortncqmino so
that a tender can be called aprlY in September 'Iocj a contrqct lE~t
shortly thereafter.
T/1is would allow L1le contractor to do some pile driving, concrete
footing and, pier construction in the fall and winter if he so
desires.
The Contractor would also be able to order and have fabricated the
structural steel re~uired for the main ~ridqe girders. It is hooed
that by letting a contract as soon as possible that traffic mig~t
be able to use tl1e bridge by late 1989.
If Ule contract is not let until the Spring of 1989 there is very
littlE~ cllaIlC(~ ul Ul(~ bridqe being ready unti I late 1990.
Parker Consultants in conjunction with Golder Associates (soil
consulLJllb) IldVl.' hl~(}n autllorized to obtain prices for lIl\.:! drivwlj
of Q test pile willI work to start as soon as possible.
It is hoped that modifications can be made to the footing design
and substantial sayings can be nwde.
(
As the piles are of a friction type the Consulting Engineers
are unable to calculate the capacity that the piles will be able to
carry without driving and loading a test Dile.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
I'
i
COUNTY OF ELGIN ROAD COMMITT~E
FIRST REPORT
JUNE SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. Topsoiling and tr'i1nrnirlC} work llave been completed on Road 1/45, Kettle
Creek Culverts. Seeding, guide rail work and drainage are being
rapidly completed.
2. Work is underway for the rehabilitation of the Talbot Creek Culverts
at Port Talbot on County Road #16 in Dunwich Township. We expect
the work will take approximately three (3) months.
3. Culvert extensions have been completed at the Lindsay Culvert on
County Road #29 in Yarmouth Township.
4. The tender of Walmsley Bros. Limited of London at $593,309.25
(including Provincial and Federal Sales Taxes) has been accepted
for paving at various locations in the County of Elgin and for work
chargeable to ttw Township of Southwolcl ($67,800.00). Work includes
resurfac i WJ on CI.JlJil ty [<oad #20 south of r i nqal, County ROJU lI~i,2
east and w(\~;L ul ~;pl'in\jfil'ld, patchinu at vdrious locaLiow" Coullty
Road #22 top coat of asphalt on work completed last year and a base
coat for work to b~ done this year.
5. The Engineer has been &uthorizad to procee~ with a public meeting as
require~ by the Ministry of the EnvJron~en~ regarding the con5tr4ctio~
of County Road 1130 from County ROqQ #4~ to Ule Middlesex County
boundary. This meeting will be held at the Kettle Creek' Conservation
Author i ty off i ce all County Road #30 on June 20, 1988 (P. M. and
evening).
WE RECOMMEND:
1. That the County Road Inspection be held for East Elgin on Monday,
June 27, IYS8 l~dving the County buildings dt 9:00 a.m.
2. That in response to a request from the Ontati 0 Good Roads Assoc i aU on,
a r~sQlytlon ~e p4ssed regHe$tJng the Provincp of Ont~rio to proVide
financial red Cr"f fpr munlc)pilJ tti!3s for lQSH from iflcfPasi'd !:ilXf";
from the Prov!nce of Ont4rlo ~fter municipal fijx leYles w~re set b)
Con t i nI.I€'d . .
COUNTY OF ELGIN IWAD COMMI THE
FIRST REPORT ~JUNE SESSION 19a~
PAGE 2.
2. Continued. . .
the Ministry of Transportation of Ontario and subsidies were allocate~.
In this sense, we feel it unfair for the municipalities to not have
the same relief from Provincial tax increases as have been granted
contractors for pre April 20, 1988 contracts and commitments.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
. ~\
SI. lHO~~S, 0~I~R10
Mil.\{ 30, 1988
?t\GE l.
lHE COU~I~ OF ELG1~ RO~D Co~lIIEE met at tne ~dministratiOn Building
on ~ondaY, ~aY 30, 1988 at 9:00 a.m. ~ll members ~ere present except ~arden
~artyn and Ree~e ~illseY. ~lso present ~ere ~r. Robert stocK of tne ~inistrY
of lransportatiOn of ontario, tne Engineer and tne ~ssistant Engineer.
"MO\JED ,,\{:
SECO~DED B~: E. ~EUK~~~
lH~1 lHE ~1~U1ES OF lHE ~EE11~GS OF ~~RCH 11, ~~RCH 18, ~~RCH 30,
~l'R1L 15 ~~D ~~~ 18, 1988 BE ~l'l'RO~ED.
t\. \Z. fORD
Ct\RRIED."
lHE E~Gl~EER REl'OR1ED O~ ~ORK 10 D~IE ~S FOLLO~S:
1. lne Engineer reported tnat snamrocK cnemical in l'ort stanley ~ere con~icted
of one or more pollution cnarges.
2. lne Engineer indicated tnat a fi~e foot diameter ri~eted pipe cul~ert on
Road #48 just east of Road #30 nas signs of flattening. ~lso tne large
concrete blocK nead~all abo~e tniS cul~ert ~as leaning and could topple
o~er at any time. l'arts of tniS nead~all ~ere remo~ed for safety purposes
and it is proposed to replace tne cul~ert ~itn a 6' span ~ 5' nign precast
concrete cul~ert tniS falL
3. Recent inspections of tne structural steel plate pipe cul~ert on Road #40
just soutn of Road #45 sno~ed se~ere signs of flattening.
Regular monitoring ~ill be carried out at tniS cul~ert and snoring ~ill be
considered if reQuired.
lt is proposed to replace tniS cul~ert ~itn precast units in tne spring of
1989.
4. lne Engineer reported tnat tne ne~ gas tanK installation project snould be
completed ~itnin a ~eeK. lne cost is estimated at approximatelY $16,000.00.
5. lne Engineer reported tnat tne roofing representati~e ~no naS inspected tne
county Gargae roof feels tnat tniS roof may be repaired, no~e~er ne ~ould
prefer to do tne ~orK in cooler ~eatner ~september or october).
ST. THOMAS, ONTARIO
MAY 30, 1988
PAGE 2.
6. The majority of the topsoil at the Kettle Creek Culverts on Road #45 has
been completed. Outstanding work which will be in progress soon includes
drainage, seeding and cable guide rail.
7. Preliminary work has commenced on the Port Talbot Creek Culverts on Road
#16.
The Engineer has cleared the preliminary drawings with the Ministry of
Transportation of Ontario.
Bell Canada has been contacted to relocate their cable on a temporary basis
overhead.
The Road Superintendent of Dunwich Township requested the fill for a clay
road in the nearby area.
A meeting will be held with the Consultant to finalize the design plans.
8. Construction of the cutoff walls for the Fowler Drain Culvert has commenced
on Road #16.
Again we have requested that Bell Canada relocate four cables overhead in
this area to enable installation of the precast units.
9. The cutoff walls for the Lindsay Culvert on Road #29 have been installed.
In this area we requested Ontario Hydro to temporarily cut the power lines
during the installation of the precast units.
10. Cleanup work on Road #13 and Road #14 as well as the Gore Pit is almost
complete with the exception of some seeding in a few areas.
II. Cleanup work has been completed on the 1987 construction work on Road #22,
including shouldering and driveways as well as lawns.
12. Cleanup work has been completed at the Patterson Bridge including the
installation of a catchbasin and rip rap.
13. Preliminary cleanup work with the County dozers has been started on Road
#42.
14. Minor cleanup work will be required on Road #44 and Road #18where we resurfaced
last year.
15. Chittick Construction has been crushing at the Pleasant Valley Pit, however
he plans to move out and return later on in the season.
Chittick Construction has been paid up to date for 1986 and 1987.
51. 1HOM~5, ON1~RIO
M~'l 30, 1988
p ~GE 3.
16. Gravel has been hauled to Roads #~8, #56 and #28.
17. Shouldering has been completed in variouS areas on Roads #2 #~2, #~O, #~5,
18. Stumping will commence this weeK in West Elgin, including Roads #2, #3, #20
and #52.
#32, #27, #36, #22, #23, #2~ and #18.
19. ~o date has been set to start the asphalt resurfacing on Road #52 and Road
#20 as ~ell as patching.
20. lhe ~ssistant Engineer tooK five samples of salt brine to the london Ministry
Offices for testing. 1'110 were from ounwich 10wnshiP which tested at approximatelY
6% and three were Den-Mar Brines limited which tested at approximatelY 18%.
We have decided to purchase testing equipment so that we can test the salt
brine at the County Garage rather than having to send the samples to london.
21. Grass cutting has commenced with four side mount mowers.
22. paint marKing should commence within a weeK.
23. lhe sweeper haS made three rounds of the county to date.
24. Ne~ Machinery:
la) lhe dozer and loader have been purchased by the Chairman and the
Warden and they have been received.
lb) lhe truCKS are expected within two weeKS.
25. Repairs have been carried out on lruCK #116 and lruCK #8~.
26. lhe side mount mowers have been installed on the John Deere lractors.
27. Financial:
la) presentlY we are having problems with the computer and as such
we do not have an up to date final financial status.
28. lhe County Engineer reported that he still required additional information
from Development Engineering limited regarding the port Stanley condominium
development.
29. county staff is still carrying out frequent inspections on variouS county
culverts.
30. It is planned to put up for sale lruCK #72 and lrucK #91 in the near future.
31. ~ew 1988 machinery rates have been posted at approximatelY 5% more than
last year. lhe rates for the tandem truCK and the grader have increased
from $~5.00 per hour to $~7.50 per hour.
SI. I~OM~S, O"I~RIO
l'J\1\ 'l 30, 1988
?1\GE 4.
lhe county Engineer requested any feedbacK from the county council road
inspection tour.
It ~as SUggested that a similar tour be set up for the East end of the
county.
"l'J\O\lEO B'!:
SECO"OEO B~: J. fISC~ER
1~~1 ~E RECOMME"O 10 COU"I~ COU"CIL 1~~1 I~E COU"I~ COU"CIL RO~O I"SPEC110"
fOR E~SI ELGI" BE ~ELO MO"O~~, JU"E 27, 19BB LE~~I"G I~E ~OMI"ISIR~110"
BUIL01"G ~1 9:00 ~.M.
E . t{ E \.\ \Z 1\l'J\l'J\
C1\RRIEO."
"l'J\O\l EO B'l:
E . t{ E \.\ \Z1\l'J\l'J\
SECO"OEO B~: ~. K. fORO
1~~1 I~E fOLLO~I"G p~~LIS1S BE ~PPRO~EO fOR p~~ME"I:
p~~LlSl "UMBER 16 ~MOU"n"G 10 $B9 ,477 · 97
p~~LlSl "UMBER 17 ~MOU"n"G 10 $B6,416.64
p~~LISl "U~BER IB ~MOU"II"G 10 $7B,741.02
p~~LISl "U~BER 19 ~OU"II"G 10 $331,416.B3
p~~LISl "U~BER 20 ~MOU"II"G 10 $B3,B33.B2
p~~LISl "U~BER 21 ~MOU"n"G 10 $BB, 1\9.13
C1\RRIEO."
< I~E E"GI"EER REPOR1EO 0" fl"~"CI~L M~IIERS ~S fOLLO~S:
C. f S~ 1~omas anproving the Suburban
1. ~ letter ~as received from the lty 0 ,c." p
Road commission Budget.
2. ~ letter ~aS received from the Minister of lransportatiOn of ontario approving
an interim subsidY payment of $1,604,000.
','ed f~o~ t~e l'J\inistry of lransportatiOn of ontario approving
3. ~ letter ~as recel' "n"
supplementary e~penditures on the ~ubrey-RadiO Road pro)ect as ~ell as
maintenance funding.
4. lhe ne~ provincial budget ~as brieflY diSCUssed and the impact ~aS noted
regarding increases in sales ta~, gasoline ta~ and additional ta~es on
asphalt and concrete.
ST. THOMAS, ONTARIO
MAY 30, 1988
PAGE 5.
"MOVED BY:
E. NEUKAMM
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED REQUESTING
THE PROVINCE OF ONTARIO TO PROVIDE FINANCIAL RELIEF FOR MUNICIPALITIES FOR
1988 FROM THOSE INCREASED TAXES IMPOSED BY THE PROVINCE OF ONTARIO AFTER
MUNICIPAL TAX LEVIES WERE SET AND MINISTRY OF TRANSPORTATION OF ONTARIO
SUBSIDIES WERE ALLOCATED.
WE FEEL IT IS UNFAIR FOR THE MUNICIPALITIES NOT TO HAVE THE SAME RELIEF
FROM PROVINCIAL TAX INCREASES AS CONTRACTORS HAVE BEEN GRANTED FOR PRE
APRIL 20, 1988 CONTRACTS AND COMMITMENTS.
CARRIED. II
5. A letter was received from the Minister of Transportation of Ontario in
reply to the Wardens of Southwestern Ontario submission to the Ministry.
6. The Engineer reported that he had sent an article to Ms Marietta Roberts,
M.P.P. from the London Free Press on May 21st regardin~~ the battered Ontario
road system.
7. The Engineer handed out the Roads Needs Study Update and indicated that
with an expected inflation rate of 4 to 6% the County Needs for 1988 would
approach $56,000,000.
8. The Town of Aylmer in a letter requested that funds be set up in 1989 for
the Elm Street and Beech Street intersection.
9. The Engineer painted out that neighbouring municipalities have received
regional grants as industrial incentives and wondered \~hy Elgin County was
missing out on this financial assistance.
10. The Engineer reported that following t~e Provincal Government audit on the
1987 expenditures adjustments would have to be made. This matter was being
discussed by the Engineer with the Ministry of Transportation of Ontario
and the County auditors.
ST. THOMAS, ONTARIO
MAY 30, 1988
PAGE 6.
THE ENGINEER REPORTED ON SOIL STEEL STRUCTURES AS FOllOWS:
1. The Engineer and the Assistant Engineer spent two days in Central Ontario
in the Peterborough area with two representatives from the Ministry of
Transportation and Ontario (Mr. Mike Holowka and Mr. Ranjet Reel).
During the two days several superspan culverts were inspected. Many of the
culverts were experiencing similar problems as the County has been aware
of in the past, however a superspan culvert which was cracked at the corner
plate was seen. This cracking at the corner plate had not been previously
seen in superspan culverts.
It was felt that the Ministry of Transporation of Ontario staff were enlightened
during this inspection tour and hopefully better informed on the ongoing
problems with structural steel plate culverts in Ontario.
2. Following the inspection with the Ministry of Transportation of Ontario
staff Mr. Reel indicated that he had inspected a culvert on Highway #21 on
the White Ash Creek Drain east of Thamesville, which hE~ reported was 25
feet in diameter and several of the top plates were cracked.
The Engineer and Assistant Engineer inspected this culvert and due to the
excessive cracking the Engineer felt that the road should be closed.
The Engineer called the Ministry of Transportation of Ontario staff accordingly
and the Ministry closed the road.
A letter was received from Mr. Jerry Browning of the london District indicating
his appreciation of the Engineers information.
3. The Engineer reported that during his talk in Michigan recently he had
received great interest and requests for a copy of his seminar.
The Engineer felt that he would be back in July during a six County/Regional
type meeting to address the culvert problem further.
4. The Engineer reported that the feedback from the Ministry of Transportation
of Ontario regarding structural steel plate culverts was that they were now
being designed to meet the new bridge code.
The Engineer handed out the latest Traffic Counts for the Committee members
information.
ST. THOMAS, ONTARIO
MAY 30, 1988
PAGE 7.
The Engineer reported on the St. George Street (Road #26) sanitary sewer
project. The Engineer indicated that a meeting would have to be held with the
Board and Spriet Associates to discuss the restoration, timing and techniques
of this road.
The Engineer, Chairman and Warden discussed the recent meetings that they
had with regard to the proposed County Road #52 from Springfield to Tillsonburg.
At present the County of Elgin has a by-law passed to take over this section of
road, however the County of Oxford had not approved this takeover.
During the meeting the County of Oxford Engineer indicated that he would
look at the problem again based on the recent information that he had received.
The Engineer reported that a few land owners near the Philmore Bridge area
want to construct a low water crossing across the Otter Creek for better access
to their farms. The existing bridges in that area (Cooks Bridge and the Philmore
Bridge) are only approximately 10 to II feet wide.
Brent Strickland had supplied a cost estimate of approximately $15,000.00
to construct the crossing. The land owners had requested a contribution from
the County of Elgin.
The Engineer was instructed to contact the County's Solicitor with regard
to the legal aspects of this project as well as the Ministlry of Transportation
of Ontario regarding the subsidy ramifications.
The Engineer distributed copies of Section 284 of the I~unicipal Act for the
members information.
The Engineer felt that this Section of the Act would have to be used by the
County to commence procedures to close the Tates Bridge.
The Engineer indicated that he had discussed this mattE~r with the County's
Solicitor Mr. Hennessey who indicated that he would supply his opinion in the
near future.
The Engineer indicated that the Village of Dutton's resolution regarding
the closure of the Tates Bridge had recently been amended.
ST. THOMAS, ONTARIO
MAY 30, 1988
PAGE 8.
The Engineer briefly discussed a letter dated May 6th from Mr. Paul Downs,
the Solicitor for a few of the residents in the Tates Bridge area. This letter
was referred to the County's Solicitor.
The Engineer reported that no decision was made regarding answering the
residents questions of April 12th as referred by County Council to Road Committee.
The legal closure of the Tates Bridge was discussed at some length and the
matter was left for the next meeting.
THE ENGINEER DISCUSSED THE MIDDLEMISS BRIDGE PROJECT AS FOLLOWS:
1. The by-law for the 5 tonne limit had been approved by the Ministry of
Transportation of Ontario.
The Engineer read a letter received from Downhan Nursery's in Strathroy to
the Warden regarding the load limit on the bridge and their concern since
they own approximately 400 acres in Southwold Township east of the Bridge.
It was suggested that the Warden reply to this letter.
2. The most recent cost estimate for this project is 3.1 million dollars.
3. A meeting has been set up with Golder Associates (soil consultant) regarding
the setting up of a test pile for this project prior to construction.
4. Again the Committee repeated their desire to call tenders for construction
of the bridge as soon as possible.
5. It was suggested that a meeting with Middlesex County beheld within the
near future to discuss this project as well as other boundary projects.
The Engineer reported that the County of Middlesex Engineer was considering
replacing the lings. Bridge next to the Ford Plant in 1989 and 1990.
THE ENGINEER UPDATED THE COMMITTEE ON THE STATUS OF ROAD #30 AS FOllOWS:
1. Construction - The road alignment has been completed and it appears satisfactory
and meets the Ministry of Transporation of Ontario design criteria.
2. The Assistant Engineer presented a detailed cost estimate for the project
and handed it out to the members for their information.
ST. THOMAS, ONTARIO
MA Y 30, I 988
PAGE 9.
"MOVED BY: A. K. FORD
SECONDED BY: J. FISCHER
THAT WE ACCEPT THE ENGINEER'S COST ESTIMATE OF $830,000.00 FOR THE CONSTRUCTION
OF THE ROAD #30 PROJECT EXCLUDING LAND AND DESIGN ENGINEERING COSTS FOR THE
PURPOSES OF THE ENVIRONMENTAL ASSESSMENT ACT.
CARRIED."
3. Since the total cost estimate is below $875,000.00 this project is subject
to a Class 'BI Environmental Assessment with Screening.. This means that
any Government or Municipal body which may be affected by the works should
be contacted such as the Ministry of Natural Resources:. Ministry of Agriculture,
Ministry of the Environment and the Kettle Creek Conservation Authority.
A preliminary drawing has been sent to these agencies as well as others
that might have interest in the project.
It is hoped that a public meeting will be held in June which is another
requirement of a Class IB' Environmental Assessment.
We have discussed this meeting with the Kettle Creek Conservation Authority
and they indicated that they were willing to let us USE~ their facilities
for the meeting.
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO PROCEED WITH A PUBLIC MEETING AS REQUIRED
BY THE ENVIRONMENTAL ASSESSMENT ACT FOR THE CONSTRUCTION OF COUNTY ROAD #30
FROM COUNTY ROAD #48 TO THE MIDDLESEX BOUNDARY AND TO APPROACH THE KETTLE
CREEK CONSERVATION AUTHORITY FOR PERMISSION TO HOLD THE MEETING AT THEIR
OFFICE.
CARRIED."
4. Land Purchase Policy - The County has received an Opinion of Value Report
from the firm of Knowles, Lansink and Associates of London dated April 22,
1988 dealing with the Glutek, Carr and Coulter properties. The Engineer
suggested that due to the length of the report that the Chairman and Warden
Continued
SI. lHO~~S, O"I~RIO
MI\'{ 30, 19BB
pl\GE 10.
review tne report and report bacK to tne Road committee at tne next meeting
regarding tne land purcnase poliCY for tnis project.
"MO\lED B'{:
SECO"OEO B~: E. "EUK~~~
lH~1 lHE CH~IR~~" ~"D ~~ROE" BE ~U1HORIIEO 10 SEl ~ RECO~~E"OEO ~~LUE fOR
lHE PURCH~SE Of L~"O REQUIREO fOR lHE RO~O #30 CO"SIRUC110" PROJECl USI"G
lHE REPORl PREP~REO B~ K"O~LES, L~"SI"K ~"O ~SSOCI~IES o~IEO ~PRIL 22, 1988
1\5 1\ GUIDE.
J. f15C\1ER
CI\RRIEU."
5. "0 furtner comments were received from committee members and tne Engineer
indicated tnat tne County nad budgeted $400,000.00 for tniS project tniS
year as approved by tne ~inistrY of lransportatiOn of ontariO supplementary
grant.
\\MO\lEU B'{:
1\. \<.. fORD
SECO"OEO B~: E. "EUK~~~
lH~1 ~E ~OJOUR" 10 9:00 ~.~., fRIO~~, JU"E 10,1988.
CI\RRIED."
$6,131,000 $4,879,000
1,840,000 2,729,000
$7,971,000 $7,608,000
$38,666,000 $38,620,000
$13,660,000 $12,820,000
COUNTY OF ELGIN
1987 NEEDS STUDY UPDATE
1987
ROADS:
Now (1984 Base)
1 - 5 Years (1984 Base)
$17,969,000
8,563,000
$26,532,000
To Convert to 1987 Base
(Multiply by 1.06)
$28,124,000
1,340,000
1,231,000
Add: Now Needs and Carryover
Spot Drainage
TOTAL ROADS '
$30,695,000
BRIDGES:
Now (1984 Base)
- $5,574,000
To Convert to 1987 Base
(Multiply by 1.1)
Add: New Needs
TOTAL BRIDGES
TOTAL ROADS AND BRIDGES
RESURFACING:
To Convert to 1987
(Multiply by 1.1)
$15,Q26,000
208,000
Add: Carryover
TOTAL RESURFACING
$15,234,000
TOTAL NEEDS ON COUNTY ROADS
$53,900,000
Reduction less than 2%.
Inflation minimum 6%.
MAY 20, 1988
1988
$17,881,000
8,173,000
$26,054,000
$27,617,000
1,932,000
1,463,000
$31,012,000
:$4,436,000
$}.4 ) 102 ) OQO
l85,OOO
$14,287,000
$!>2 , 907 ,000
- 2 -
\988
::..:---
1989
::..:---
~:
Resurfacing t\2% t)
construction t~ppro~imate\Y 3.3%)
$\ ,825 ,QOO'
\,?87,Z.UO
--------
~
$\,7\L\,OOO
\ ,?1L\ ,QOO
~
~
~inistry of IransportatiOn of ontario ~\lO~ance for Inflation ~% i.
1989 ~llocatiOn _ $3,110,000 i, plUS Road #30 supplementary.
~tH ,-(I) Every hi.~hw"y and C\'l~I)', brid)!,t shall, he, kepi ill :';~':l~:~l,~l (01'
rcpair hy the CIlrpuratllH\ llle t:Ollllcil 01 whirh lIus Jun~dil'tillll lI,tllU I'lllulU,
ovcr il or upon which the Jul)' of 1'I.'llairinj.C iL is imposell hy IILl\,
litis I'd and, in case or default. the corporalion, subjecl lo
lite Nq:ligl'/II'c .'If/ I is liahh' fur 1\11 dal\ll\j.\I's slI:-;lilim'll h\' inl\' II ~ n, 1'111\1,
1ll'r:illll II,\' re;lSUIl of tiUdlllcfaull. . " H~
(:l) No action sh,illl Pc h"PUl!llt np'l\infil a corronl" on fur Ia!KlI(lIcleljey
/ ,-I ' ,r ,... fl ,t> '" ", 0111'11111\11.
111(\ J'(~rovl~ry 01 (h)ma~1'f. c"u~('d py t Ill.' pH'~I'nri: AI' .lblil:I)(,I' OLe,
01' insuOkiency of 'lilY wall, fence. ~lIard r"it. railin~ or parriL'r.
or caw'l'd py or on aCl~oullt of iU,\Y COIlf.lrllC\ ion. Qbs~ruCnOfl
'01' crcd ion or any !;itllation. arrilngt!U1cl)t, or dh'positinll 01
any parth, rock. tree or other material or object adjacent 'to
or ill, along or upon ~lIlY highway or any part tht~rcor nol
. within the travelled portion of such highway.
\ '
I
, "
'r
.I
,I ."
(2) Nu action l\hall hi' hroUI'ht ilt-(aimil a fOfl)()l'i\linll (or 1.lluILIIUOII
.~ UIIU:U~IIU
IIU' h,(,OVt~ry 01 dama~L'S (l\:caslOllcd by t>uch default, WhcllH'r
the wanl of rl!J)air was the rc:iuJt o/IlUlllt~w;anCl' or lIIi:ifca~alll:I!.
"her the expinltion of tllm,! mOflths from llw tinm wlwlI I ht'
damages were t>ustaincd,
'I '1"; ,
: ,In',
I
:i I
, . '
('1) E~cepl ill ca:ic of gfO:;:; negligence, a curporaliull is i'll,lt
liable 101' a pl.:l'sollal illjury cau:;cLl oy :)lI()W or ice upon a
:;illcwalk, .
1\
()) Nu adiull sh~1I UC I.ll'Uubllt fur the ret:overy of the
J.!lll'lg\.'~ IlICllliollec.J ill )Ub~CLliu'l lO Llllless IlUlil:c ill writing uf
L1ll: clailll .1I1d of lht inj ury com(Jlaillcc.J of ha:> been scrvt:d
upun or sellt hy rcgi::'lcfec.J mail [0 tht Ileac.J or the clerk of lhe
Cl.lfjWhltiull. ill the ca:ie of a COLlllty or tuwllship Wilhill tell
J.IYS. allu ill lhe case of an urban municipality wilhin :.ieVell
Jay::.. aileI' (h~ happcllillg of lhtilljufY, llUf unh:~:), wllere thl:
c!aiUI i:i ag~iWit I wo Or IllUl't corporiltil)n~ Juiu (Iy liaL!I: J'tn tile
rq>ajr 01 the higllway Ul Lriuge, the pfe::,cllLeu notice wa::.
given LU 1.~.U;11 Ilf 1I1\':lh within the prc~cr~beJ lime,
(0) III tlie ea::.e III the dealtl 01 llle pcr::,ull injured, l'uilun:
w give notice i:i not a bijr to the action und, l:xccpl when: tile
III jury was .:uus(:u by ~IIOW Of &ci: upOU ij ::;ideWlttk, f.li(4JC I U
giVe UJ' ill:.ullkicncy of llle nutice i~ nut" L.u to th~ ij.ctiIJII.
11 llle LUUrl 0" iudg~ Ldorc WIU,.uJl nil: actiun j::; JrirQ j:>'pf flit:
Opllllllll Lllal thl.', corp~J:;llj<'lfl ill h~ dd~~'lc~' \Va::; not pr~'ht~i~cd
liy lile wanl Of IIl:>ulhclelll:Y of till..: IlOIIl:t alll!IIl.,t tu 1~4r ,he
11.:111111 WUllld b\: all illjU:-.tiLl':. llulwilh:iIMldiug Ihat t'l'.h;~IJla'lh-
\'!\I:lb,' IUI lhl~ WalH ur in:illU1Cicl\I;Y of 1111.1 notice 1:1 nul
C:, l..dJ!,,,lled , '
'(
; ;',
"I
\:' , if;-
'j\ ,
i :,.
, ;,
(7) Thi';l ::'C:CLiUfl doc:;; IWI IlJlply lO a road. :ilrcel or lllgl,way
I.lid .,111 III' hI il IJfldl)l: Illlilt lJy iL priv.lh' !J('1~1l1l ur 11)1 a hody
CUI pOI'!I!.: ulllil Il b c:;l;tlJli:.illCJ Ly by-law 01 till: CUUllcil ur
ULllt:IWi:,1.: il::.::.UIllL.J IOf puuli..: u:ie lJy the l:orpuJ'Ollioll.
I, "
, "
~ ,
(Ii) Nlllhil\~ in lhi:> :i(;":lion impOlit::j UpOIl a (:OfjIO!'iI!iull
illlY U~1lh4tll.lll or lii.\hihty ill n'::ipt:(;l 01 iWY at:! or OHlb::iiwllUf
illlY I-j(~rsoll ",clillg ill tllLl cxcn:isc uf allY pllw~:r OJ' ilulhul'iIY
I:ullh:ncd UpOll him br law; :UlQ llYCr which lhe corporation
11;ld 1111 cOIHrul. unll::is ~hc corpoHnioll was.. pMty to dl~ act
llr ollll:,:,io!'l, 01' Hw aUlllul'iIY~,UlQ\.tr whi~h such pCI'!>OIl 4Cl,i:d
W.I:i a l.>y-li4W! r\.!::iuhHion~.. hC4lnc~ of its cOllllcil., ,
. "
,.j;
(~) t\ curpof:Hil.l!1 i:i nut h...bJ.,: (PI' Qi4mi.4l~l!\iIIlI~l:r tJlis ~j.'i:'
liou llllh:~:i till: (lcf:'illll i:laiuliutI tht: QilHlagL':i has :iHI1~lre(l b)'
l'l'il~ull wi lll\: ddalllt of thc ~lJ"pvr~Jjoll ,I p~rLicuhl.r .lu::.~ Ill'
d.LlIl,lge beyuIIJ wllat b sullen;J hy him ill CUllllllOllwi tll uU
ultler per:;ull::; aHech:d by the wallt of repair.
~ !
(tU) Wlwn.: a Llridbc lhat il i~ llll: du\y 1)/ a corporalioll Iu
ll'piLll i:. d~:-,;(fuYt'd Uf::.O lhullageU th;Lt it i::; 1l~\.'L'::':iary lu rclJtlild
it. the MUllicipal Uoard Inay, upon the i.l.pplicatiull of lhe
cllfpor.ll lon, relieve it from till': oblii),Hillu to r~lJuild till: bridg~,
if till' lioan! i~ ~~~i:)fletJ lh~t ~~ i~ 110 IOllpei' rj.:(luirclt for ~hc
.pLlbl,h.; (:.4li vlmicllCC,OI' that tlw r{!build~ll~ Hlil wouJd t!lI tail a
/iIIW',. (';"pcnditure thall would bll rca~onahlc li4VillL.: ft'j.;Mrl to
Lite u~c fllat would, he m'lCll~ of t~ll bridge if it ~(lrr rchllilt.
:>lIvW ur
leLl UII
~h1..w"lkll
N"II~Ll uf
14~I,IUII
Whull
'"IIUI'II LO
Ith'ilI\OLlCIl
o(,*llIlllj
1I\11~ " lJ14r
Lo I4LlLloll
TL wh..t
lU.I,lh,
"l'l,lloa.lJlL<
Wt'llll
, '"l"lnlll"u
IlIJl,
"'''1'''111111,11.
lur lluLb 41
uLIii~ril
Wh~1L
eill'IJlll'll LlII II
11,,1, 1I.."11l hll'
11l'111I"1l1111
Hull..f 11'\111I
,.I.lltl"I,lllll
Lv rullldlJ
(II) The relief may b(~ ~rantcd on such terms ann condiliom, (:UIUHLJollu
a~. t hl' Hoard con~i(h-r~ just, alld slIdl notkl~ of the applicali(lu :::'11~(MIIIl(
shall/u' ~iVl'n as till' Huard may din-c.l
(121 Sllh~cClions (10) aotl (11) do nol affec l lhe costs of anr ~:')I'~,\I:I~~
pendillj.( action, R,S.O. IlJ!W, r. 302, s, 28'1. "dlOflij
II I
,,'
I :
Ii
! I'
\\ 'I
ill
COUNTY OF 'ELGIN
-- "
ROAD # 30 CONSTRUCTION
-' -
COST E~
Strip and stockpile 9,000 m3 of topsoil @ $ 6.11 / m3
55,000
1.
2.
6,000 m3 of sube~cavation and ditching including
hauling and compaction @ $ 6.66 / m3
40,000
3.
7,500 m3 of stream diversion including hauling;
levelling and compaction @ $ 5.33 / m3
40,000
Import 26,000 m3 of fill including e~cavation;
190,000
4.
hauling and packing (<l $ 7.30 / m3
suppl.y, haul and compact 6,000 m3 of sand cushion
80,000
5..
@ $ 13.33 / mJ
6. Suppl.y, haul. and COl,llpact 10,000 tonnes of Granulac
81,000
A @ $ 8.10 / tonne
7. Install 153 m of 300 rom, 400 rom, 450 IlIII\, 600 rom and
1200 rom drainage pipe and catchPasin @ $ 111.11 / m
17,000
8. (a) purchase 34 m of 3050 rom ~ 2440 precast bo~
50,000
culverts @ $ 1470.59 / ill
(b) Install 34 m of precast bOl< culverts including
granular backfill and rental crane and equipment
45,000
@ $ 1,323.53 / m
(c) Miscellaneous precast culvert work including
10,000
rip rap and end walls
9. supply and install 2550 tonnes of asphalt @ $ 42.35 /
108,000
tonne
10. Haul, level, till 4230 m30f topsoil including
seeding, fertilizer and straw @ $ 7.33 / m3
~~1. f 000
. . . continued . . .
CQUN<r'i OF El,GlN _f'Ol\D 1\ 30 CONS'rRUC'l'10N
~
11. 5UVVly and install 100 m of curb and gutter at
9,000
intersections @ $ 90.00 / m
12. construction Engineering and supervision costS
74,000
--
@ 9.8%
Total Estimated cost e~cluding Land purchase and
$ 830,000
~
Design Engineering costs
51. 1HOMA5, ON1ARIO
M/\ '{ 18, 1 988
PAGE 1.
THE COUNTY Of ELGIN ROAD COMMITTEE met at the AdministratiOn Building
in conjunction with County Council at 9:30 a.m., Wednesday, May 18, 1988. All
members were present except Reeve Lavereau.
Tenders for hot mix asphalt paving were opened and were as attached.
"MOIJED BY: Eo NEUKAMM
SECONDED BY: A. K. fORD
THAT WE ACCEPT THE TENDER Of WALMSLEY BROS. LIMITED IN THE AMOUNT Of
$593,399.25 INCLUOING fEDERAL AND PROIJINCIAL SALES TAXES fOR HOT MI't.
ASPHALT PAIJING PROJECTS IN IJARIOUS LOCATIONS IN THE COUNTY Of ELGIN
(1988 CONTRACT 'A').
CARRIED."
Warden Martyn reported that the regional meetings with the National
Transportation AgencY and CS't. would be reported during committee of the whole
during County Council.
The Engineer reported that he had been informed by the County of Kent
Engineer that tenders for the Lather Hill Culvert on County Road #7 had come in
much higher than expected and Elgin'S share would be approximatelY $32,000.00
rather than the $22,000.00 budgeted.
The committee approved proceeding with the worK.
The Engineer presented the attached condensation of Golder AssociateS'
Report on the port Talbot Culverts on Road #16. He reported that Golder AssociateS
had n~ c~ple~d their soil tests worK and calculations and ~eir results
showed that the factor of safety against bUCKling of the culverts was onlY
slightlY gre~er ~an one because of insufficient soil cover and weaK clayS
over the culvert. The port Talbot culvert was considered potentiallY unsafe
and althOUgh technolOgy could not provide a prediCtiOn of when a collapse might
occur Golder Associates recommended that remedial worK to restore the culverts
to a safe condition be carried out as soon as possible.
The Engineer stated that plans were being completed to do remedial
worK and the worK started as soon as possible.
ST. THOMAS, ONTARIO
MAY 18, 1988
PAGE 2.
-'~
The Engineer reported that the County of Middlesex had suggested that
Mr. Andy Wright handle the Tates Bridge closure. Mr. Wright recommended that
the closure proceed under subsections 10 and 11 of Section 284 of the Municipal
Act. "Whereas a municipality who's duty it is to maintain a bridge when a
bridge is destroyed or so damaged that it is necessary to rebuild it, the Board
can relieve the municipality of its obligation provided that the Board is
satisfied that it is no longer required for public convenience or the rebuilding
of the bridge would entail a larger expenditure than would be reasonable having
regard for the use that would be made of the bridge if it were rebuilt."
The committee felt that this was a reasonable way to proceed and
instructed the Engineer to proceed to inform the County of Middlesex of this.
Reeve Fischer wondered if the County's cost could be ammortized over
a number of years and felt that the Counties should proceed with the replacement
of the bridge. It was pointed out ~at it would be necessary for the County to
raise $175,000 extra on the County levy each of two years if the bridge was
built and to obtain Ministry of Transportation of Ontario funding for the
remaining 80% (this seemed very unlikely at this time).
Further discussion was adjourned to the next meeting.
It was agreed that the next meeting would be held at 9:00 a.m.,
Monday, May 30, 1988
THE MEETING ADJOURNED.
t~~')
--~
..
SUMMARY OF .HOTM'lC T,J:"~DERS
f98.~~
"'
I WALMSLEY BROS.
I J
4 t
~
TOWlAND
T.e.G.
~rT
PRA CE
UNIT
PRICE
UNJT
PRICE
UNIT
PR I CE :
EST.
OESCRrP. TOHS
[TRACT · A--
4#1 - Road 4/20
AMOUNT
AMOUNT
AMOUNT
AIII""',UNT ·
I
_tf;~;~ _1_ _ ~! ?QQ
22.33
-----
. .
H.l.4 I 4,200 22.33
- - - - - - .t - - - 2 ~ 00-6 - - - --
_ _ _ . _ _ ~ ~. _ lLn... __Ft. _ _ : ~~
1 03..?~?! t QO_
93,786,00
24.63
~_._.,- -
25.00
11.2.J.2L ~Q
105,000 . 00
-------
f.~ ~(5_
27.38
13.Q ~ 1?.2 ..! _0.9
114, 996 I 00
-------
____.1__
Asphalt
Gutter
--_--..!._-
} -! 1 QO..l Q9.
3.99
?..l~~o_!. QQ
2.00
- - .- - --
_4_,.900 ~~Q
I
----- ---- -----
- __ _ _L..:
--- --'---'
. I
-- - -----
----~-- -
I
H.L.8 · 700
-#2 - Road #22
22.42
I.? _, ~ ~ 4J P 9_
4_0~ ~~?I_QQ.
26.27
1.?_,}?~ _,_ 99
28. 11
19,677 00
_______l_..
______1__-
I
_ !l_- ~ : : _ I _ _ _ ! :. ~?9
I
I
-- ----- --------
22.42
------
~.?_. 5.2.
4_~~~~Q. ..! .QQ Z? .: ~it
5.Q~22Q _1_ P.O
1
----...---.-
_____J___
1
--- -- ---
----_..!_--
__.____t___
I
_ Ji . J .: ~ .' _ _ _ ~ '. ~Q Q
I
_ .r:! : ~ __4_ ~ _ _ ? _,9 PQ
~~Q.: .?_~
2Q:~Q
#3 - Road #52
(East)
4..5_,_8..9~L QP.
4J.,J_2_0! _QQ..
24. 17
- -.-.---
5)-,J]j _._.9_Q
49 ~l~Q_~.o_Q
Z~ ~.?_~.
6..2_1..Q~4 .t_ 00
5_~ ~~t.4_0_ ! _QQ
-----_!_--
1_~ ~.~~
Z.Z~9J.
-_. _ _ _ t._
-- ---_!.. --.
- - -. - - ~ - .-
--------'.._-
___ ____t_
I
H.L.8 I 3.300
- - .... - - - - - - ... -" - - .-
f
H.L.4 f '3,200
-------- -------...-
t
r
-..--------..----.....
444 - Road #52
(West)
20.86
~~ ~ ?~?!. Q~
~~) ?~?~.QQ
24.02
7} }l-_~6_ !._Q9
7_(J.~Zf_!. _QQ
27.94
----.--
91.,.fQ?*__QP
tie JJ,3..6 J__OD
___...1___
_ZQ.._?~
R1:.41
27.: 7.3.
__._ _ __ ..1.__
.t1.' ,..
'17 :> -
Patching
__. ___ .1.___
- - - - - - - '. - --
t
------..-.....
------_!_---
#,}- Pt. 1 e.l bot (a) u/:iLL.._e:__ _ _ .. LO.9
1
- Shaws (b) .j-t~~..~-1.. _ . _.L~.9
I
#2- FOv,'l er (c) ._J-t..L_._~ 1_ _ _ . _ J_Q9
36.65
.~-'-~??! .qQ.
_?-,}-'~.?t_~Q.
.? 1 ???~_QQ
_?_'_ 9?~! ~~~
_ ~ -' ~~~LQ.q
2 ,44425
-------.1..-.
~ ~.'.~g?!.:9..Q
.~_'.!?~~ _9~Q
44.32
-'~ 2. ~~.? _!. .Q9
.~..?_Z?~.~ _~-9
_4" ~?5. .1. .QP
}. ~ ?_~ 1. _~. _ ?9
tZ} P_~P. .1. _~9
. ~.! ~).8_ t .~O
tQ-,_4?~_!. _9P
.??~?? )..Qp
31.55
~9_: ~?_
~}.-.9_Q.
35.24
_3_ ,_1. 5_ ~ J _0.0
.~.~ ?.4? -,_.~P
_3~.366.1_. p_O
.?,.?~.3_ ~. .Q.o
. _ . . 0 _ .1. . _ _
35.65
38.1 7
I
------------..
- ? ? .. ??
27.58
:~] :z.~
51..22
I
---.......--......
H.L.4 i 75
-....----.--......... -----
!
....---...-..---
,.> I,' t -r-",
\ G j ... _ ~ .. _ L_ ._ ~ ...1 .. .. _ _ .. _ ~ ~ ~J
~ 3 -. R ,) c G * / ;l
27.58
---.----..
48.83
--.- .. --'-
51.18
~_2_ -o?.Q
l_l >.~ 7.~ .I._CD
!
---....- .-..---...
,
-Road #27 (e).__H_._~:~~..__..??
I
- Road #30SA (f) __ !i_._~:~ '_ _ __ _ __ ~9_0
32.59
.Z-,_6_?9.1. ~O
18 6421 00
- . -'. - - - . -. ..-
.9.,_4 ;:4. L .Q.O
34.9.1
-------
~.l. :_Q2_
32.17
.....----
__._____1__
_?~~ ~]
25.86
27.38
37.61
I
- R 0 ad # 52 ( 9 ) __ _ tt_ -: ~. . A .1 _ . __ __ _ _~ 99
_____._ .J___
t
----- -------..- ------
_h _____ _.1____
I
-.---- -----
_.___ _ ___f._
_______.t._..
I
H _ L. 4! 3 ,000
r6 - South....'old
22.60
----- -
TOTAL
~_)_~?_OL ~~
$593,399.25
_?~:~~ ~: ~ ~~9_L??
10IAL $689,451. 00
28.85
86,550 00
__ __.._ _ _1_ ___
$757 , 708.00,
_.__..._~_u_
TOTAL
TOTAL
If'
~
I,"; ~~~' .' .-'
! '
\ \ '
,}
Go\der AssociateS
COI'IS\ll1'I'IG GE01ECI'II'I'C/>.l />.1'10 M'I'I'I'IG EI'IGIl'IEERS
r (1,,-~
, {\/r0 -- ,
I f /'"
C JI '-&0:;.v-'
~.~
~j[--
REPORT TO
TUB CORPOFATI0N of TUB COUNT~ of BLG~N
GBO'fEcmilIcAL 1~STIGA.TI01'l
AND ASSEssMENT
pORT TA.Ll3O'f C\J1;V~s
ELGIN RoAD 1.6
couNT~ of ELG11'l. olf,r1\R~o
Distribution: ·
3 copies _Tne corporation of tne county of Blg~n
st. Tnomas. ontario
_ C.C. parker consultants Limited
uamilton. ontario
_ ~inistrY of Transportation
Toronto, ontario
2 copieS - Golder A.Ssociates
London, ontario
1 coPY
1 copY
871:-3224
~
_ "00" O""A\O C,,, ,0' "0" ,pI . 1 ElEP"O"" ,51 ~\ 4",..00 · ,"C5\M\ lE ,; ,9( 411 ,4101
__0 ,..51EA" c,,,,O'\ \,"0 . 500 N011\"GH'll AO'O, lO ' . '
.. ,., ",,,,0" """EO 51 "E5 . ",,\1EO ","GOO'" ,"51"UA
May ,1988
May 1988
13
871-3224
5.2 Groundwater Conditions
The groundwater levels measureq du:ril1g this inVE!stigation
indicate that the grounqWqter 1evet ip tpe bqc~fill
material closely corresponds to the creek water lE!vel which
was at about elevation 572 feet or slightly below the
culvert springlines during the investigation.
,/'5~""" Buckl ina Anal vs is
./'\'''
\
A buckling analysis of the culverts was carried out using
linear buckling theory (Moore, I.E. (1987) "Thle f;lastic
stability of shallow burried tubes", to appear in
Geotechnique) . The results of the ana.4ffi.i~ ind-iea-te-~
-----.......-.-....--..--....--.-... .-....--,. ---~
under the present conditions the factor of safety-against
_ .....__._-......_..-'-~-----,., _ w.~_...._ '__.__.___.,. .
buckl ing !~!;.__.,_th~.._..Rg_~t _ Tall;?ot;___ cuI verts is onl v ,s1 ightl.y
greater than uni:ty..!...._ Th~___lowresista_r:!..~e to buckling._.._i.s
primarily due to insufficient soil cover.__near_ the...cu.lY.Slrt
endsand-ffie presence--oi-tl1~~:-~~~;:OI1~S~Y<=___~ill in clo~e
proximity to the culveit plates.
5.4 Present Condition
Based ~n the ~esults of this investigation and analysis and
the survey data provided by the County of Elgin, the
present condition of the culverts is considered to be
.......... ___------...................-....--...--...-----.-------- __---~...-_..........._- __w___.._...__....
potentially -unsafe. Although present technology does not
.... ___..._"'-..~...._---to
prov ide a_~!_edlctlo'fl ~.~~!:"~~~Tl:-.._~..- C.oJ.l.a.~a~~Q.f".~.:th.o <i-t-:r~ct~u~s.}._.""_..~~
may occur, it is recommended that the remedial work
--..-- - - . ,_._-------'''--~,~. . ...- ......... ~
ne:.cessary to resto::_=._.!h~ cu_l verts to a ~afe condi ti.on. b~__:..
._-_._........~.. '........~ ."..~..~.
carried out as soon as possible. In the interim, periodic
---..---..
Golder Associates
May 1988
14
871-3224
deforma.tion monitoring and frequent visual inspections
should be implemented in ap attempt to detect any ongoing
deforma.tions which may be associated with future culvert
instability..
,.../"
/'
A/' 5.5
Remedial Work
Based on the results of this investigation, it is
recommended that the following repair works be carried out,
for the Port Talbot Culverts to restore them to a safe
condition:
i) staged
level,
unloading
of
the
culverts
to
springline
ii) reinforcing the culverts throughout their length
from s~ringline to springline with a reinforced
concrete slab arch and a reinforced concrete rib
arch at both ends of each culvert, and
I:~''''/'
iii) reconstruct' the embankment
granular material uniformly
95 per cent standard Proctor
using free draining
compacted to at least
maximum dry density.
5.5.1
staged Unloading
The culvert unloading should be carried out as a staged
procedure. During the unloading, -care should be taken to
reduce the risk of damaging the culvert structures.
Golder As.snci;:lh~~
COUNTY OF ELGIN COUNCIL
ROM INSPECTION
,.f ,.~,{,><,-
CENTRAL ANP WfST ~LGJN
".~l;' 1:H:-'-~,p ',-
~~y 9, l~88
GENERAL:
CSX wishes to abandon railway crossings in West Elgin on the following
County Roads:
- Middlernarch (Road ill6 and Road #45)
- Shedden (Road #20)
- Iona Station (Road #14)
- Dutton (Road #8)
- Road #2 Eas t of Wes t Lome
- A formal hearing is expected for the line west of Highway #76
and would affect Road #3 (Rodney), Road #4 (Black's Lane) and
Road #4 (Kent Town line) .
1. LEAVE COUNTY BUILDING 9:00 A.M.
2. Highway #4 and Road #16 to Elgin Manor.
3. Road #16 to Fingal.
4. Replacement of Fowler Drain Culvert (East limit of Fingal) to be
done within tl1e monttl (road will be closed).
5. Road #16 to Talbot Creek Culvert.
6. Repair to culvert (similar to work on Road #45, Kettle Creek). Plan
approval. being sought from the Minist~y of Transportation of Ontario.
Work to start as soon as work completed at Fowler Drain Culvert
(Road #16) and Lindsay Culvert (Road #29). Road will be closed for
an extended period.
7. Road #14 to Iona.
8. COFFEE - CQMPLlMENTS OF DUNWICH TOWNSHIP.
9. Road 1t14 (porti.on nortll of Road #13, resurfaced in 1986).
10. Middlemiss Bridge (5 tonne limit) final plans being completed.
Tenders could. be called for new bridge by September if Middlesex
County agrees with Eluin's recommendations." If tender called Ulis
Fall new bridge could be used late Fall of 1989.
1l. Road # 9 .
~ '2. ~
12. Road #8 to ~\II~\S Br\d~e.
13 . RoUte to 1a t.e s ari dge and VIa I\<e r s ~ri dge ·
~s
~l fl. \..'t-:~ \'V (, ~
@
~ i~~~00~ ~s R\\JE
~ -- n-\ANlI:;.
@
~\\..'~~~(,~
!..----
@
2
RES.
CON.
B. f.
-'" "';.. - -
C) 4 Res.
CON. \
o
4.
o
0:.
CON. \
/
rv
, @
~;==4\f
cO N. - 2
2.8!<.N\.
\.6 !<.N\.
~\\ \
---::::.-.....
~'1
~
ROAD
~."
~ to B _ \Ii \\y \ s Bridge to concession \, Bro\<'~n front, ounwi ell
'fo"msh i P - t.1\. \Zm.
B to C _ concession \, Bro\<en front to Coyne Road - 3.6 Km.
C to 0 _ coyne Road to 1ates Bridge - 0.7 ~".
o to E _ lates Bridge to concessionS \ and \I - 2.2 \IJI\.
E to f _ Coyne Road to Road ~5 \COncessionS \ and 11) - 3.3 \IJI\.
Roao #5 at concessions 1 and \1 to \la)\<ers Bridge - ~.q \IJI\,
.. .- ~ ... ... ..
1ateS Bridge to \Iil\y's Bridge - 5.7 \IJI\. .
1ates Bridge to \Ial\<ers Bridge - 10.1 \IJI\.
\1WO residences only, affected for ~arlY full dist~ce.)
14. Road D5 to Road #9 lMdborOugll 10wnsl\i~).
15. Road #3 to Road #4.
16. Road D4 west. of I<odney. Slated for constrUction after constructiOll
on (toad #2, I<oad 1t22, Road #43, toIi ddlemi SS Bridge, su~ers~an cui "e,'t
re~airs lport Talbot ~d ~an Order) and ~i~e arcll cul"e~s on
Road #40 lSi\"er Cree\<l and Road #46 \1dylor Drain).
n. Road #2 - RodneY to \lest lorne.
-
~ ~ ..
lB. lUNCH - WEST lORNE.
19. possible Wost Elgin Manor sltl (EvanJdall, Wlst Lornll.
20. Road #2 (Wost Lorno) to Road #5 (AldbOrou9h), resurfaced 1987.
Removal of stumps, trim work. etc. remains.
2\. Road #2 to Road #5 easterlY (ounwlch). Continuation of work In
1988 depends on funds available (If any) remaining after other
construction projects Including superspan culvert repairs.
22. Road #2 (Dutton). possible site of west Elgin Manor.
23. Road #8 (Dutton), Main Street from Mary Street to Canadian National
Railway trackS scheduled after Road #4 reconstruction.
(Note: 1f lates Bridge is reconstructed using norm!!!, road construction
funds ill proposed construct i on will be de I ayed a minimum of 2
years.)
It would be UII i Ike i y tltd tallY funds woU ld be aVd I I ab Ie bot ore I 99 I
or 1992 as Mlddlomlss Brldge and work underway on Road 112, Road #~2
and pipe arch culvert replacement will use all available funds.
1f supplementary funds from the Ministry of lransportation of
Ontario were available the County levy would have to be increased
$350,000 to $400,000 over a 2 year period. lhe OntariO ~nlcipal
Board approval would likely be required as any commi~nt In 19~
might bind a succeeding council.
24. Road #13, resurfaced 1986 - 1987. Some trim work and seedln9
remains.
25. Gore Pit (owned by County of Elgin) sand and fill removed for work
on Road #13 and Road #14. Pit levelled 10 1988, very little granular
Illa t er tal remaining (west s idea rea wo r~ed over 50 to 6(f' y'e'ars' ago).'
(Maybe rezoned and sold for house lots If southwold agrees.) (lotal
3.3 acres, 576 foot frontage and 232 feet deep.)
26. Road #14 to Road #lB.
27. portions Assu"~d 1987:
(a) From Road #14 to Road #20.
EasLerly portion resurfaced by County 1987.
tll) \<odd #19 to Delaware Townline.
(c) lownlinE! easterlY tQ Higl1Way Jt4.
Ministry of lransportation of o~arlo approval for by-law
expecteQ shortly.
~, ,.,' ,... ..... ' ....... .
- 4 -
2tL East of Higl1way 114, Lings Uriqge (15 tonne li[ll~t). Joint Middlc$.ex-Elgin
Bridge. Very poor condition, replacement required or major repairs
required (or close bridge until funds available).
29. Road #48, Southwold and Yarmouth assumed in 1987. Yarmouth portion
gravelled in 1987 and is being gravelled again in 1988. Application
for signals at Canadian National Rail crossing has been rejected
and has been appealed. Replacement of pipe arch culvert (Taylor
Drain) required in Fall of 1988 or early 1989.
30. Road #30, Ministry of Transportation of Ontario has approved spending
of $400,000 ($300,000 subsidy) in 1988 on Elgin portion of Radio-Hubrey
Road line. No property as yet purchased, public meetings required.
31. Road #30, Pattersons Bridge, replaced in 1987. Guide rail, seeding,
etc. requ ired.
32. Road #28, Centennial Avenue to Road #45.
33. Road #45 to Road #22.
34. Road 1/22, continuing construction, 1988 work includes cleanup of
1987 work, top coat of paving and construction to north limit of
Road #27 intersection. Top coat of paving on 1988 work and
intersect i on improvements wi 11 not be done unt i 1 1989.
35. Road #22 to Road #24.
36. Road 1/24 to Road 1123.
37. Road 1/23, Joseph Street Hill sliding, County survey underway. Will
requ.ire expellsivl:~ reLlining walls to stabilize banks.
38. Road 1/20 (Carlow Road) to Road #27.
39. ROdel 1/27 fnJlII I<Udd I/?O Lo lIilJllway 114 (ds~uml~d J()B1).
40. Meeks Bridge will require replacement on a new alignment.
41. Maintenance imprOVenl(~llts in al ignrnent on hi 1] and on pavement lCroll1
Golf Club to Highway #4 approved for 1988.
42 . RETUf~N TO COUNTY nu II.D I NGS.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
APRIL SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. The Engineer has been authorized to call tenders for hot mix asphalt
paving for:
(a) New construction of Road #22 in Concession IV, Yarmouth Township
including top coat to cover construction work in 1987 and base
coat for 1988 work (from the north limit of Road #27 intersection
northerly to 1987 work).
(b) Asphalt resurfacing on:
(i) Road #20, Southwold Township from Boxall Road south easterly
to top of Stacy Hill (road allowance between Lots 14 and
, 15, Union Road) [approximately 4.9 km].
(ii) Road #52 from east limit of Springfield, easterly to road
allowance between Lots 25 and 26. Concession X, Malahide
Township (approximately 1.3 km).
(iii) Road #52 westerly from Springfiel~ toward Highway #74 as
far as funds will permit.
(c) Asphalt patching on:
(i) Road #52 between South Dorchester-South-West Oxford Townline
and the road between Lots 25 and 26~ Concession X, Malahide
Township.
(Ii) Road #30, south of Road #48, Yarmouth Township.
(Iii) Road 1f45, Southwold Towns!1ip, base coat at Kettle CreE~k
Culvert.
(I v) Road # 16 :
(a) Port Talbot Culvert, Dunwich Township.
(b) Fowler Drain C~lvert at Fingal, Southwold Towriship.
2. We have purchased from Carrier MaGk Truck Centre Incorporated.
London two (2) Mack DM690S Trucks (cab and chassis) at their tendered
price of $162,378.92 (including Provincial Sales Tax). being the
lowest bidder-for truck's avaUable in dealers stock. It was felt
that if trucks were ordered from the factory we would be fortunate
1'1
r
!
'I
i
;
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - APRil SESSION 1988
PAGE 2.
to have them in time to snowplow next winter. Two (2) dump trucks
were required this summer as two (2) of the older County trucks are
no longer economical to repair and operate.
3. We have purchased from Frink Canada two (2) dump boxes and one (I)
new snowplow and harness including one-way plow and wing and they
will convert the snowplow equipment on Truck #83 (1978 Mack) to one
of the new Mack trucks. Truck #83 will continue to be used as a
dump truck in summer and sander truck in winter.
Frink Canada submitted the only tender (4 firms were contacted) at
$68,316.29 (including Provincial Sales Tax).
4. The County of Middlesex Road Committee have indicated that they wish
a joint Road Committee meeting to discuss matters of mutual interest.
No date has been set.
. WE RECOMMEND:
1. That a County Council road inspection be held (bus) on Monday, May
9th leaving the Administratiqn Building at 9:00 a.m. (parking lot
behind building).
Inspection will cover Central and West Elgin.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
ST. THOMAS, ONTARIO
APRIL 15, 1988
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Friday, April 15, 1988 at 9:30 a.m. All members were present. Also present
were Mr. Robert Stock and Mr. James Richards of the Ministry of Transportation
of Ontario, the Engineer and Assistant Engineer.
The Assistant Engineer distributed the Minutes of March 11th, March
18th and March 30th Road Committee meetings.
Mr. Philip Bedell of Golder Associates was in attendance at this
meeting to discuss various projects that he was involved in with the County of
Elgin. Mr. Bedell presented drawings and slides describing the conditions at
the Tates Bridge. Based on investigations carried out by Golder Associates as
well as the County of Elgin it was apparent that the north abutment had moved.
The soil bores indicated that there was a slip plane below the footing of the
north abutment. This movement had progressed quite rapidly during a short
period of time during the investigation and it was at this point in time that
Golder Associates recommended that the Bridge be closed. The major physical
problems in the area are the continuing erosion of the north bank caused by the
Thames River, the high water table in the north bank as well as the steep side
slope causing further instability.
Mr. Bedell presented options to solve the problem. The first option
was to install sophisticated monitoring that would measure the movement and
when excessive movement was detected a series of flashing stop lights would go
on to prevent traffic from using the bridge. Although this system is not 100
percent fail safe, vandalism in this area is quite prevalent and as such this
would not be a good solution to the problem. The second option was to build a
new bridge in roughly the same location as the old bridge but this would require
moving a substantial amount of earth material off the north bank to help unload
...-....,
the structure.
The Engineer also indicated that the bridge deck as well as the
approach deck would have to be replaced due to their poor condition. Also some
of the approach piers would have to be extensively repaired.
ST. THOMAS, ONTARIO
AP R I L 15, I 988
PAGE 2.
It was felt that moving the bridge to another location would experience
the same problems or involve extensive land purchase and road rerouting~
In any case the cost of any of these measures were quite excessive
with a low traffic count in the area.
The Committee members were quite impressed with Mr. Bedell's presentation
and requested Mr. Bedell to approach County Council at their next meeting with
his presentation.
It was also decided by Committee to invite the members of the Middlesex
County Road Committee to this meeting.
The Engineer distributed pictures of recent repair work on the Middlemiss
Bridge. Mr. Bedell indicated that the soil conditions were quite poor at the
Middlemiss Bridge site at fairly extensive depths. Based on the results of
their investigations and the nature of the proposed structure the use of spread-
footing foundations at conventional depths is not considered feasible. Thus it
was recommended that bored piles be used for this project and that the deck
weight be reduced by using steel girders rather than concrete beams.
Mr. Bedell discussed the status of the Van Order and Port Talbot
Culverts based on his recent soil test information. Mr. Bedell pointed out
that the Van Order Culvert is suffering from a sagging problem where as the
Port Talbot Culvert is experiencing peaking which is a much more serious problem.
Mr. Bedell presented soil samples in graph form at the two locations
which indicated that the soil conditions at these sites were not the best for
the problems that were at hand.
During the break the presentation by Mr. Bedell at County Council was
confirmed for 3:00 p.m., Wednesday, April 20th.
It was suggested that at a later date Mr. Bedell make this presentation
to our Road Committee with the attendance of the County of Middlesex Road
Committee and a few representatives from the Tates Bridge Committee.
ST. THOMAS, ONTARIO
APRIL 15, 1988
PAGE 3.
It was SUggested that a bus tour of County council be arranged in the
near future to inspect both the Middlemiss and lates Bridge sites as well other
points of interest in ~est Elgin.
lhe Engineer indicated that he had received a letter from the Business
and professional ~ssociation of Glencoe voicing their concern of the closure of
Tates Bridge.
lhe Engineer stated that an article in the london free press indicated
that the lates Bridge committee were having an on site meeting at the bridge on
Apri 1 30th.
lhe Engineer reported that the approval has been received from the
Ministry of lransportation of ontario for $11,500.00 expenditure for the process
of closing the lates Bridge.
lhe Engineer indicated that he had an appointment with Dr. Rodger
Dorton of the Ministry of lransportatiOn of ontario on ~pril 19th in lor onto to
see if the Ministry could provide the County some assistance with respect to
long span culverts.
lhe Engineer reported that the MiddlemiSS Bridge load limit by-law
has been passed to 5 tonnes and he indicated that he had contacted the Ministry
of lransportatiOn of ontario and the ontario provincial police to patrol thiS
area.
lhe ~ssistant Engineer reported that Mrs. ~ard indicated that she
would sign the release for solving her well water supplY problem pending payment
of the outstanding bills, satisfactory water test, and cleanup of the old bored
well carried out bY Mr. Norman.
In her letter Mrs. ~ard's intent was to eventuallY sign the release
once we have paid the outstanding invoices. DiscUssion with Mr. Greg powers of
the Ministry of the Environment indicated that the Ministry would have.the
water tested and they would instruct Mr. Norman to cleanup the old bored well
SI. I\-\OW\S, Ot-ll J\R 10
I\?RIL 15, 1988
?I\GE 4.
, C t of ~iddlesex no~ have no
lhe Engineer reported that Slnce the oun y .
t' bY the county of Elgin of the Dela~are_~estminster-
objectiOn to the assump lOn '
d bY la~ ~hich had earller
southwold lownline to become an Elgin county roa our -
been sent to loronto for approval by Cabinet should come into effect in the. .
d #29 to southwold lownshlP
f t ~~ t~at noint ~e can revert County Roa
near u ure. ~v" y
since the culvert ~est of ~ellington Road waS replaced last year.
f ~ ~right solicitor
lhe Engineer had received correspondence rom r. '
. d' ' ' n of
for the st. lhomas sanitarY Collection Services regardlng the lvlS10
, d 110wnline Road). lhe Engineer sUggested that
maintenance funds on thlS roa \ .
the payments be prorated in proportiOn to time that the county of Elgin ~as ln
possession of the road.
correspondence from the ~inistrY of lransportatiOn of ontario was
, t '11 not be
received indicating that their resurfacing \-\ighway #3 pro)ec ~l .
f lt th t some worK is requlred
, d out in the 1988-1989 season, hOwever they e a
carrle 'd' t d
, #3 lhe letter alsO ln lca e
at the intersectiOn of County Road #45 and \-\lghway ·
that complete signing at County Road #45 and county Road #48 maY not be completed
in 1988.
d' ' ' n in Ric\lffiOnd
, t d that the nroposed ~alKers sub lvlS10
lhe Englneer repor e" Y
, ' f the Environment and the
haS been delayed bY comments frOm the ~lnlstrY 0
~inistrY of J\griculture and rood.
, ' dl'cated that the County ClerK_lreasurer had sent a
1\1e En91neef ln
letter to the loWn of J\ylmer indicating that the County ~ould not haVe any
, t t~e lo~n to Upgrade the intersectiOn at Elm street t-lorth and
funds to asS1S II
county Road #53.
" d h t resolution had been sent to
lhe ClerK_lreasurer alsO lndlcate t a a
d' 9 the lo~nline road bet~een the lownshipS of
the \-\onourable Ed rulton regar ln
d the lown of lillsonburg easterlY from Road #46
southwest Oxford and Bayham an
, d b the ~inister as a develOpment
f d R d #10 to ~i9h~aY #3 to be deslgnate y
and O~ Of oa
,---"~,
fOad.
, t' with a reoresentative
lhe J\ssistant Engineer reported hav1ng a mee lng .
ST. THOMAS, ONTARIO
APRIL 15, 1988
PAGE 5.
from the National Transportation Agency regarding the Canadian National Railway
crossing at Road #48. The consensus at the meeting by toth the Canadian National
Railway and the National Transportation Agency was that they were reluctant to
spend substantial amounts of money at this crossing since sometime in the near
future this railway line may be closed. They had suggested reducing the speed
using ,advisory signs at the crossing since they agreed that the visability is
poor.
The Engineer indicated that he would write the National! Transportation
Agency and persue this matter further.
The Engineer indicated that his scheduled meeting with the Chesapeake
and Ohio Railway representative regarding the line from St. Thomas to West
Lorne had been cancelled.
At 11:30 a.m. the Committee adjourned to the Lunch Room for a slide
presentation on Concrete Road Construction presented by Mr. John Hall, Director
of Marketing of the Redi-Mixed Concrete Association of Cntario.
The Engineer was informed by Warden Martyn that meeting notices would
no longer be required to be sent. out in an effort to reduce the amount of paper
work.
AFTER LUNCH . . .
All members present except Mr. Robert Stock aHd Mr. James Richards
I
from the Ministry of Transportation of Ontario.
IIMOVED BY: A. K. FORD
SECONDED BY: J. FISCHER
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR P~YMENT:
ACCOUNT NUMBER 12 AMOUNTING TO $68,344.96
ACCOUNT NUMBER 13 AMOUNTING TO $122,987.47
ACCOUNT NUMBER 14 AMOUNTING TO $69,574.65
CONTINUED . .
ST. THOMAS, ONTARIO
APRIL 15, 1988
PAGE 6.
"MOVED BY:
A. K. FORD
'-""',
SECONDED BY: J. FISCHER
CONTINUED . . .
ACCOUNT NUMBER 15 AMOUNTING TO $55,045.23
CARRIED."
"MOVED BY: C. R. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE ACCEPT THE QUOTATION OF UTILITY VAULT FOR THE SUPPLY OF
PRECAST CULVERTS AT A QUOTED PRICE OF $40,126.90 FOR 110 FEET OF 10
FOOT X 6 FOOT FOR THE FOWLER DRAIN AND AT A QUOTED PRICE OF $18,154.64
FOR 56 FEET OF 8 FOOT X 8 FOOT FOR THE LINDSAY CULVERT EXTENSIONS
PLUS APPLICABLE SALES TAX WITH DELIVERY IN MAY AND JUNE 1988.
CARRIED."
"MOVED BY:
C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT THE CHAIRMAN BE AUTHORIZED TO ACCEPT TENDERS FOR A DOZER AND
LOADER AND REPORT BACK TO THE COUNTY OF ELGIN ROAD COMMITTEE.
CARRIED."
Discussion was held as to a date for County Council's road tour. It
was decided to hold this tour on Monday, May 9th starting at 9:00 a.m. at the
County Administration Building with the intention of inspecting the Tates and
Middlemiss Bridges as well as other points of interest in West Elgin. A bus
would be arranged for this tour.
The Engineer reported that he had sent a letter to the Township of
Aldborough regaY'ding a proposed rezoning for a gravel pit operation on Road #6.
He requested that the Township Council include a condition in their development
agreement to ensure that the County road would be maintained or rebuilt based
on the amount and direction of truck traffic to be expected from the proposed
pit operation.
ST. THOMAS, ONTARIO
APRIL 15, 1988
PAGE 7.
.~,
The Engineer felt that road reconstruction in this area would not be
carried out for a substantial amount of time due to other commitments and lack
of funding.
The Engineer discussed tenders for trucks and boxes. The Engineer
recommended that the Road Committee consider the purchase of trucks with an
immediate delivery date over trucks that would be ordered in 90 to 150 days and
the additional time required to install boxes during a busy time in the season
would require the rental of trucks during that period.
"MOVED BY: E. NEUKAMM
SECONDED BY: J. FISCHER
THAT WE ACCEPT THE TENDER OF CARRIER MACK TRUCK CENTRE INCORPORATED
OF LONDON FOR TWO (2) MACK DM690 S AS PER THEIR TENDER OF $162,378.92
INCLUDING PROVINCIAL SALES TAX.
CARRIED. II
"MOVED BY:
C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF FRINK CANADA FOR THE SUPPLY AND INSTALLATION
OF TWO (2) DUMP BOXES, ONE (1) SNOWPLOW AND THE TRANSFER OF THE
SNOWPLOW EQUIPMENT FROM TRUCK #83 TO ONE OF THE NEW TRUCKS AT A TOTAL
PRICE OF $68,316.29 INCLUDING PROVINCIAL SALES TAX. (SNOWPLOW 470SK
HOOKER.)
CARRIED."
THE ENGINEER REPORTED ON WORK TO DATE AS FOLLOWS:
1. Both the paved and gravelled roads survived the winter in reasonably good
condition. The gravel roads have been graded and it appears that dust is a
problem.
2. Tree cutting has been completed throughout the County and on Road #48 east
to Road #30. Some work has been done with the Condor at the West end.
3. Tree planting has been completed.
ST. THOMAS, ONTARIO
AP R ILlS, 1988
PAGE 8.
.---,-
4. There have been a few drainage complaints which have been attended to.
5. The first round of sweeping has been completed and the second round has
commenced. It appears that three rounds of sweeping will be required this
year.
6. Snowfence has been gathered.
7. The expenditures to date are approximately $1,100,000.00.
8. Gravel has been piled at the Pleasant Valley Pit.
9. Chittick Construction's equipment is on site at the pit, however he will
start crushing for Pleasant Valley Aggregates before starting with the
County.
10. Gravel shouldering has commenced including Road #45 in Bayham, Road #42
from Road #40 to Highway #73, Road #40 from Highway #3 to Springfield and
Road #32.
11. Gravel resurfacing is planned in the near future prior to the application
of salt brine.
12. One crew is in the process of cleaning and washing all of the County bridges.
13. Bi-monthly inspections by boat are being carried out at the Van Order, Port
Talbot and Fowler Drain Culverts until it appears that less inspections can
be warranted.
All of the County culverts as well as the Township Culverts that have signs
of cracking and serious crimping have been inspected.
14. The Engineer reported on the status of the County machinery, the snowplows
have been taken off, the distributor has been repaired, one grader has been
repaired, the motor has been overhauled on Truck #90, the vibratory roller
has been repaired, Truck #72 will have be replaced and it will be sold
along with Truck #91 and Truck #123 the Brigadier will be used as the float
truck.
15. Three employees were sent to a training seminar in London put on by the
Redi-Mix Concrete.
We received a video on "Flagging" from the Municipal Sa.fety Association and
it is planned to show this to all the Foremen as well as the employees in the
near future.
SI. I~O~~S, O~I~R10
I\?Rll l5, 19BB
?I\GE 9.
lhe statuS of the repair to the garage roof and the installation of neW gas
tan~s haS not proceeded any further since FlOyd ~umphries had been off due to
illness.
Eight emplOyees ha~e been signed up for the ontario Good Road ~ssociation
Road School in Guelph during the first wee~ in ~aY'
One of the dozer operators haS resigned his positiOn and a neW posting will
ha~e to be posted for a new dozer operator.
lhe Engineer disCUssed maintenance prioritieS for 1988 and it was agreed to
set the maintenance prioritieS as listed beloW pending a~ailablilty of funds.
1. Road #27 east of ~ighwaY #4 next to the Golf Course.
2. Road #35 at Orwell north of ~ighwaY #3.
3. Canadian ~ational crossing at Kingsmill.
4. Road #18 at Lawrence station.
5. Road #27 realignment west of port stanley lerminal Rail.
lhe Engineer reported that he had some correspoQdence from De~elOpment
Eng i neer i n9 regarding a p ropo sed marina in port stanley. 1M Engineer haS a s ~ ed
that they send him a more detailed plan and more information regarding thiS
project.
lhe Engineer reported that a letter waS recei~ed from ~r. ~ndY ~rignt
regarding a re~iew of the gathering lines of gas companies in the pro~ince.
lhe Engineer felt that thiS may not be a problem but he,as~ed ~r. ~right to
ad~ise him regarding any information that he might ha~e.
I~E fOLLO~l~G CORRESPO~DE~CE ~~s RE~D:
1. from the ~inistry of lransportatiOn of ontario, ~r. Ed Fulton with than~s
to the Engineer for acting on the ~d~isory committee for the update of the
lraffic control ~anual in 1986-1987.
SI. lHOM~S, ON1~RIO
I\PRIl 15, 1988
pl\GE 10.
l\..
~ letter from tne president of tne MuniCipal Engineers ~ssociatiOn,
Mr. C!iarry llejardin appointing tne Engineer as tne provincial representative
';li tn tne llat ional ~ssoci at ion of county EM ineers. tN.~' C. Co )
Information from tne Better Road coalitiOn regarding tne cause of good
roads in ontario. lnis organization is Cnaired bY tne past lleputy Minister
Mr. Gilbert. It ';las decided to file tniS information.
InformatiOn ffOm tne FranK CO';lan companY ';litn tneir ne';lS letter and ne';l
products, legal e~penses policY and open nouse in princeton on May Iltn.
~ letter from Mr. rranK Horgan, of tne Metropolitan 10ronto ~orKs llepartment
regarding solid ';laste dispOsal facilitieS in tne county. lnis information
';laS filed. It ';las noted tnat tniS information nad been sent to tne local
5.
2.
3.
\
lne Engineer disCUssed rezoning by-la';lS from varioUS municipalities. lne
majority of tnese nad a minor impact on tne county road System. ~ltnougn tne
Engineer e~pressed drainage concerns in some of tnese submissions.
10v.lDs\lips.
lne Engineer reported tnat ne nad received a sanitary assessment scnedule
from tne 10';lnsniP of ~armoutn for tne Lynnurst sanitary se';ler System.
"MO\lED B'l:
SECONllEll B~: E. llEUK~MM
lH~1 ~E ~1l~ISE MR. PE1ER llEILSEll o~llER Or p~Rl Or LOl 21, COllCESSIOll ~ll,
10~llSHIP Or ~~RMOU1H lH~1 ~E H~~E BEEN ~1l~ISEll B~ lHE 10~llSHIP Or ~~RMOU1H
lH~1 lHE~ ~RE Nol III r~~OUR Or lHE S~LE Or p~Rl #3 Oll REGIS1EREll PL~N 11-238
1\1 l~IS lIME.
1\. \Z. fORD
CI\RR I ED. "
lne Engineer reported on ttle sale of pfOperty on Road #36 to Mr. rerguSon.
It ';laS agreed to sell tniS land to Mr. rerguson at tne county rate of $2,000.00
per acre.
51. 1HO~~5, ON1~RIO
~?Rll 15, 19BB
?~GE 11.
lhe Engineer diSCUssed the 1988 proposed asphalt resurfacing projects.
"MO'lEU B'i: p-,. IZ. rORO
SECONOEO B'i: C. R. WIllSE'i
lHP-,1 lHE ENGINEER BE P-,U1HORIIEO 10 CP-,ll lENOERS rOR HOl MI~ P-,SPHP-,ll pp-,'1EMENl
FOR:
t P-, ) ROP-,O #22 - NEW CONS\RUCn ON ·
t B) ROP-,O #20 _ BO~P-,ll ROP-,O 10 lOIS 1 II P-,NO 15, UN ION ROP-,O.
50U1H~OlD 10~N5Hl?
tC) ROP-,O #52 _ EP-,SI P-,NO WESl Or SPRINGrlElO P-,S rUNOS P-,RE .P-''1P-,llP-,BlE.
C~RRIED."
"MO'lEO B'i: J. nSCHER
SECONDED B'i: E. NEUIZP-,MM
lHP-,1 WE P-,DJOURN 10 9: 30 P-,. M., WEDNESOP-. 'i, MP-, 'i 18, 1988 t P-,SPHP-,L1 lENOERS).
C~RRlt.D."
.
.'
COUNTY OF ELGIN ROAD DEPARTMENT
TENDERS FOR TANDEM TRUCKS
(INCLUDING PROVINCIAL SALES TAX)
STOCK AVAILABLE NOW (IE., 2 WEEKS)
APRIL 1988
1. Carrier Mack Truck Centre Incorporated
90 Enterprise Drive
London, Ontario
N6N IA8
(a) Mack DM690 S, 201" Wheel Base (same as Truck 1121). $80.740.06
Frame SM 29.42, 5 Heavy Duty I Beam Crossmembers.
44.000 LB. Rear. Axle Dual Reduction.
20,000 LB. Front Axle.
Motor - Mack EM6-275L - 1305 LB. Foot Torque.
Silitone Rad and Heater Hoses.
15.5" Clutch.
Transmission - T2080, 1,700 LB. Foot Torque Input.
Brakes 1.326 Square Inch Lining Area.
Goodyear Premium Tires.
IIR 22.5 - 14 Ply Rear and 18 R 22.5 - 20 Ply Fronts.
(b) Mack DM690 S (Same as IA') $81,638.86
Transmission T2070~
1,700 LB. Foot Torque Input.
Rear Tires 11 X 2.5 - 14 Ply, Firestone Hadials.
Front Tires 18 X 22.5 - 20 Ply. Bridgestone
NOTE: Both tenders have same extrasnot called for as
.standard,equipment on tlle specification but whicll
would be likely purchused as extras.
2. J. Pinder Fleet Service Limited
890 Courtland Avenue
Kitchner. Ontario
N2C lK5
Mack DM690 S
Mack EM6 300L
Mack 12070 Transmission
2 Trucks (fuel!)'
$B9,~l43.44
3. London Kenworth Limited
421 Industrial Road
London, Ontario
N5V lT6
Kenworth C510
Frame SM 27.13
Motor Cat 3306
Transmission Fuller RTO 11708LL
(1400 Series Required)
One Truck
(Not to Specifications.)
$77 . ~i38. 62
, .
. j
..
.
..~
COUNTY OF ELGIN ROAD DEPARTMENT
TENDERS FOR TANDEM TRUCKS
(PROVINCIAL SALES TAX INCLUDED)
TRUCKS TO BE ORDERED
DELIVERY PROMISED VARYS FROM APPROXIMATELY 90 TO 150 DAYS
1. Motion Lincoln Mercury Sales Limited
276 Exeter Road
London, Ontario
N6L 2A3
1988 Ford LTS 9000 . (Each)
Motor .. Curnmi ns NTC 315
One AuxilIary Crossmember.
20,000 LB. Front Axle.
46,000 Rear Axle and RT440 HD Suspension.
Fuller RTO 14613 Transmission.
11 X 22.5 Rear Tires.
$73,054.25
-
2. Forest City International Trucks Limited
1712 Dundas Street East
London, Ontario
N5W 3C9
Interndtional (Each)
Frame 31.1 SM.
44.000 Rear Axle and RT440 Suspension.
Cummins PT 315 Motor.
Fuller RIO 14613 Transmission.
$73,938.07
3. Carrier Mack Truck Center Incorporated
90 Enterprise Drive
London, Ontdrio
N6N lAU
Mack 06905 (Each)
44.000 to. Rear.
MotorEM6",275L.
Transmlssion MAck T2070.
$75,921.85
4. Peterbui1t London
31 Buchanan Court
London, Ontario
N5Z 4P9
Peterbuilt. (Each)
Motor Cat 3306B.
Transmission Fuller RTO 14613.
$81 ,834.67
5. 401 Western Star Trucks (London) Limited
288 Exeter Road
London, Ontario
Western Star (Each).
Motor - Cummins NTC-315.
TransmJssio~ - Fuller RTO 14613.
$82,929.28
;'
)"
.;
COUNTY Of ELGIN ROAD DEPARTMENT
TENDERS FOR TANDEM TRUCKS
(PROVINCIAL SALES TAX INCLUDED)
TRUCKS TO Uf ORDERED
DELIVERY PROMISED VARYS FROM APPROXIMATELY 90 TO 150 DAYS
6. London freightliner Limited
580 Cl arke Road
London, OntcH'i 0
N5V 3K5
Freightliner (Each)
Motor - Cat 34068.
Transmission - RIO 14613 Fuller.
7. London Kenworth Limited
421 lndustr'ial Road
London. Ontario
N5V lT6
Transmission not to specifications' (Each).
PAGE 2.
$89,238.00
$8;~ .333.29 .
COUN1~ OF ELGIN RO~O DEPAR1MEN1
lENDER fOR BOXES AND SNOWPLOWS
---- :;:..;.--...;..-- - -
! INCLU~J\L l~
l. FrinK Canada
777 laurel Street
Cambridge, ontario
N3H 453
'(Prices ~ssume Truck to be Mack 690 s.l
~
SupplY tWO (2) Oump Boxes.
Mount complete Similar to BOX on Truck #121.
p~
lnstall snowplow from Truck #B3 onto a New T~uck.
~II work in Frink'S yard, thOugh specifications
did not call for it.
P ~R1 I C I
~
New snowplow and Wing complete.
Inc I "deS MuUlIli ng, HC. (Mode I 450S).
'''I'''
Extra for 4"JO SK MoLlel (t\ooKer).
(One unit complete would pe $~2,568.88.)
(~.4~ .. increase from No~ell\per 1986.)
~Of~:
i. Lon~n ~chlnery c~~any Limited
London, OntariO
2. \J i K i fig C i " is
Mount forest, ontario
3. Wiltsie lrucK Bodies Limited
Aylmer, ontario
rOll\L
I\PRIL 19B6
$36,793.02
7,350.90
22,487.1'2,
-------.-
$b6,631.0t\
L 6Bb. '2~)
1011\L
~).1l1-~! 6.JL<l
COUNTY OF ELGIN ROAD DEPARTMENT
1988 PRECAST CULVERT QUOTATION SUMMARY
MARCH 1988
SUPPLIER QUOTATION 'A' QUOTATION 'B'
DESCRIPTION PRICE DESCRIPTION PRICE
UTILITY VAULT COMPANY 10' X 6' X 110' $40 , 126 .90 8' X 8' X 56' $18,154.64
CONCRETE PIPE COMPANY 10' X 6' X 110' $40,116.00 N/A
WATERLOO CONCRETE 3000 X 1800 X 35 $41,877.50 3000 X 2400 X 17.5 $26,511.63
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT
MARCH SESSION
1988
TO THE MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. Heavy trucks and salt have caused serious deterioration to the concrete
deck and steel superstructure of the Middlemiss Bridge on Road #14 over
the winter. Deterioration has also been found in the piers and
abutments.
Our C~nsultants. Parker Associates; have received preliminary approval
from the Ministry of Transportation of Ontario for their plans. We
have instructed our Consultants to complete their design and obtain
Ministry of Transportation of Ontario approval as soon as possible
so that a tender call can be made for a new structure.
WE RECOMMEND:
1. That a by-law be passed limiting the weight of vehicles using the
Middlemiss Bridge on Road #14 to five (5) tonnes.
This will stop trucks from using the bridge and will hopefully prolong
the deck unti I such time as a new bridge can be opened. It is very
unlikely that a new bridge could be opened before the early Fall of
1989. even if tenders are let in the late summer (1988). Trucks will
be forced to detour to Highway #4 or to Willey's Bridge on County
Road #8 north of Dutton.
2. That we recommend to the Council of the County of Middlesex that
tenders be called September 1988 for the Middlemiss Bridge V'J'ith the
bridge being opened to traffic in the early Fall of 1989 and suggest
that costs of construction (other than engineering) be approximately
10% in 1988, 50% in 1989 and 40% in 1990 and that the necessary
approvals be obtained from the Ontario Municipal Board.
It will also be necessary that an application be made to the Ministry
of Transportation of Ontario by the County of Elgin to transfer money
from asphalt resurfacing to bridge construction. Further recommendations
will .be m~~e t.o. County C,?,unc,i,l. <3:~ sqon ~s detans of.th~.Mini.stry of ~
Transportation of Ontario's requirements are known.
ALL OF WHICH IS RESPECTFULLY SUBMITTED,
CHAIRMAN
SI. lHO~~S, O~I~RlO
tJ\I\RC\-\ 30, 1988
?I\GE 1.
lHE COU~I~ OF ELGl~ RO~D CO~~lIIEE met at the ~dministratiOn ~uilding
at 2:00 p.m., ~ednesdaY, ~arch 30, 1gee in conjunctiOn ~ith county council.
~ll members ~ere present. ~lso present ~ere the Engineer and ~ssistant Engineer.
lhe Engineer presented photOgraphS of the ~iddlemiss ~ridge taKen
recentlY during a site inspection by the Engineer and ~ssistant Engineer. lhe
Engineer diSCUssed the progressing deterioration of the decK ~hich haS several
ne~ potholes on the top as ~ell as concrete spalling of the underside of the
decK ~hich in some areas has both layers of the rebar sho~ing. lhe temporary
repairs to the old concrete guard rail carried out approximatelY 10 years ago
are no~ severelY delaminating ~ith large pieces of concrete falling out.
lhe Engineer felt that the impact of large truCKs on the decK is
accelerating the decK deterioration. lhe Engineer also noted that the structural
integrity of the original stone and concrete piers is suspect. lhuS the Engineer
recommended that the load limit be reduced to 5 10nnes immediatelY and that the
consultant be instructed to proceed ~ith final plans for approval as soon as
possible so that construction could commence thiS year. HopefullY money could
be obtained from the asphalt resurfacing budget.
\\tJ\O~tJ) B'<:
SECO~DED ~~: C. R. ~lLLSE~
lH~1 ~E l~SIRUCl OUR CO~SUL1~~I, I'~R\ZER ~SSOCl~IES, 10 cO~I'LnE lHElR
DESlG~ FOR lHE ~lDDLE~lSS ~RlDGE ~~D O~I~l~ ~l~lSIR~ OF lR~~SI'OR1~ll0~
OF o~I~RlO ~I'I'ROIJ~L SO 1\-1~1 ~E ~~~ C~LL lE~DERS FOR ~ ~E~ S\RUC\URE
~S SOO~ ~S 1'0SSl~LE.
1\. \Z. FORD
CI\RRE 1 D . II
\ltJ\O~En B'<:
SECO~DED ~~: ~. \Z. FORD
1\-1~I~E RECO~~E~D 10 COU~I~ COU~ClL 1\-1~1 ~ ~~-L~~ ~E I'~SSED Ll~lll~G
I\-1E ~ElGHl OF IJEHlCLES USl~G I\-1E ~lDDLE~lSS ~RlDGE O~ RO~D ~14 10 '
rl~E tS) 10NNES.
C. R. \41llSE'<
CI\RR 1 ED. II
ST. THOMAS, ONTARIO
MARCH 30, 1988
PAGE 2.
IIMOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THEY RECOMMEND TO THE COUNCIL
OF THE COUNTY OF MIDDLESEX THAT TENDERS BE CALLED IN SEPTEMBER 1988
FOR THE MIDDLEMISS BRIDGE WITH THE BRIDGE BEING OPENED TO TRAFFIC IN
THE EARLY FALL OF 1989 AND SUGGEST THAT COSTS OF CONSTRUCTION (OTHER
THAN ENGINEERING) BE APPROXIMATELY 10% IN 1988, 50% IN 1989 AND 40%
IN 1990 AND THAT THE NECESSARY APROVALS BE OBTAINED FROM THE ONTARIO
MUNICIPAL BOARD.
CARRIED.II
The Engineer discussed Hennessey, Bowsher and Associates bill in the
amount of $927.81 for legal consultation with respect to Armtec Incorporated
and the failure of the Patterson and Shaw superspan culverts. It was agreed to
pay this bill.
The Chairman read a letter from Mrs. Audra Ward who agreed to sign a
Release for costs incurred in developing a portable water supply on her property
on Road #38 after the water was tested, all invoices on hand were paid and the
first unsuccessfull well bored by Mr. Chuck Norman was cleaned up. The Committee
felt that these were reasonable requests and the Engineer w'as instructed to
proceed accordingly.
IIMOVED BY:
E. NEUKAMM
SECONDED BY: C. R. WILLSEY
THAT WE ADJOURN TO FRIDAY, APRIL 15, 1988 AT 9:30 A.Mw
CARRIED.II
~~~/ 0/7!", ---.d'".
I' _ ~~~ff
/ CHAIRMAN - -",
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MARCH 30TH SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. That the National Transportation Agency of Canada has advised that
an Inquiry Officer has been appointed under Section 32 of the National
Transportation Act to inquire into and report on matters arising out
of the application of the proposed abandonment by the CSX Corporation
of its Subdivision No. I between West Lorne and St. Thomas.
The abandonment will not be allowed until the inquiry has been
completed. We understand that the Inquiry Officer will meet with
and discuss the concerns of municipalities and the public \~ith
'1 ~
regard to this abandonment and examine the proposals of the CSX
Corporation for the future use of its facilities and right-of-ways.
The Engineer has been authorized to negotiate with the CSX Corporation
and the Inquiry Officer on behalf of the County of Elgin.
2. We have been advised that the County of Middlesex has passed a
by-law stating that they have no objections to the County of Elgin
assuming the Townline Road between "Southwold, Delaware and Westminster
from Highway #4 to Elgin Road #18. A copy of this by~law will be
forwarded to the Ministry of Transportation of Ontario and their
early approval requested for the County of Elgin By-Law No. 87-25
(passed ,in May 1987) to adopt the Townline Road as an Elgin County
road.
3. The St. Thomas Suburban Road Commission has assumed a portion of
'-'
~
County Road #30 between County Road #52 and County Road #48 as a
Suburban Road Commission Road. The St. lhomas Suburban Road Commission
has reverted the road to the County last year after the failure of
the Patterson Culverts to allow the County to construct the Patter~on
Bridge. The St. Thomas Suburban Road Commission will assume the
cleanup costs on the project.
4. That the investigation continues on the long span culverts at the
Port- Talbot'Culvertbn County Ro~d #16 in Dunwich Township and th~
Van Order Culvert on County Road #42 East of Port Burwell in Bayham
Township.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT ~ MARCH 30TH SESSION 1988
PAGE 2.
Unless overwhelming information is found within the next two months
to the contrary. it appears remedial work on the Port Talbot CuJverts
must be done this Summer.
Investigative work will continue on the Van Order Culvert until such
time as a decision is made.
The Road Committee has authorized Golder AssOciates to proceed with
soil testing at both culverts as soon as Possible. The Road Committee
has aJso authorized that engineering plans for repairs proceed on an
emergency basis at the Port TaJbot Culvert SO that work may begin in
late May if at all Possible.
5. The Engineer has been authorized to caJI for quotations for precast
box culverts to replace the pipe arch culvert on ~ad *16. ~wler
Drain at Fingal. in Southwold Township and to extend the Lindsay
Culvert on Road #29 in Yarmouth Township.
Work will start on both projects at an early date.
6. The ~gjneer has been authorized to replace the fueJ tanks at the
County Garage as the Ministry of the Environment requires that all
fuel tanks be replaced with an approved type by the end of 1989.
7. The Engineer has been authorized to call tenders for:
(a) A bulldozer to replace the County's TO 7 BUlldozer.
(b) A replacement for the County'S 2 1/2 John Deere 544 Loader.
(c) Two new Dump Trucks (one of them to be equipped with a new
snowplow).
(d) The Engineer has also been authorized to purChase two side mount
disc mowers to mount on the County'S 1984 John Deere Tractors
to replace the present sickle mowers. This will give the
County six side mount disc mowers for 1988 as the two rear mounted
disc mowers purChased in 1986 with the Case International Tr~ctors
have been converted to side mount mowers.
WE RECOMMEND:
I. ~at the honorarium for the ~bers of the St. ~omas ~burban ~ad
Commission be $175.00 for the period of February I. 1988 to January
31, 1989.
2. ~at the St. Thomas Suburban ~ad C~jssion bUdget in the amount of
$498,000 be approved.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - MARCH 30TH SESSION 1988
PAGE 3.
3. That the Town of Aylmer be advised that in response to their IHtter'
dated February 25th to Warden W. A. Martyn that there are no available
funds to assist the Town with the moving of the intersection of Elm
Street North and Beech Street (County Road #53) to the west so that
Elm Street North can line up with Elm Street South at Beech Street.
4. That the attached budget in the amount of $7,120,500 be approved
(County Council at their February Session 1988 approved the total
budget and the County Levy of $1,461,000).
5. That a statement of proposed work and expenditure in the amount of
$6,536,800 on the County of Elgin and the St. Thomas Suburban Road
Commission roads be adopted and forwarded to the Minister of
Transportation of Ontario for his approval (County Council at their
February Session 1988 approved supplementary spending on County \Road
#30 construction, Tates Bridge Closure and Fixed Costs in the amount
of $353,700).
6. That the resolution of the County of Frontenac regarding proposed
Bill No. 179 (Fall 1987) dealing with County bridges on Township
roads be filed.
7. That a by-law be passed authorizing the Warden and Clerk to sign an
agreement with Trillium Cable Communications Limited carrying on
business under the name of Chatham TV Cqble to place television
. cables on County roads in West Elgin.
This agreement will be similar to the agreement that the County has
with Allview Cable of St. Thomas and requires that Chatham TV Cable
move their cables at the request of the County for road construction
or maintenance work on County roads at no cost to the County of
Elgin.
8. That a resolution be passed supporting the Township of Bayham1s
request to the Minister of Transportation of Ontario to have tIle
Townline Road between the Township of South-West Oxford, the Town of
Tillsonburg and the Township of Bayham from Elgin County Road #46
and Oxford Road #10 easterly and southerly to Highway #3 designated
by the Minister of Transportation of Ontario as a development road.
Thi~ road meets the warrants for a Courity road and a by-law assuming
the same as a County road was passed by the County of Elgin in 1986.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - MARCH 30TI~ SESSION 1988
PAGE 4.
This by-law required a supporting by-law from the County of Oxford
which to date the County of Oxford has refused to pass.
Since 1986, the Magna Corporation has stated their intention to
build a large plant in the Town of Tillsonbur9 adjacent to the
Tillsonburg-Bayham Townline and are expected to truck parts via the
Townline Road and Oxford Road #10 to the Camai Plant in Ingersoll.
As all the benefits accrue to the County of Oxford municipalities
and none to the County of Elgin municipalities the Township of
Bayham feels that they cannot afford to allocate the necessary funds
for the reconstruction and maintenance of this portion of the road
without increased financial assistance from the Ministry of Transportion
of Ontario.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
.
..." .
",
ST. THOMAS SUBURBAN ROAD COMMISSION
BUDGET
(A) CONSTRUCTION
1. Land Purchase and Miscellaneous Surveys.
2. Road #16 - Replacement of Pipe Arch on
the Fowler Drain at the East Limit of
Fingal with a Precast Concrete Box
Culvert (Length 110 Feet).
3. Road #30 - Complete Pattersons Bridge
Guide Rail and Miscellaneous Trim Work
and Erosion Control.
4. Road #29 - Extend Lindsay Culvert
(1/4 Mile West of Old London and
Port Stanley Railway Tracks.) Present
Concrete Culvert Headwall is Falling
Off and Road is Extremely Narrow.
Extend with Precast Box Culvert
(Length 56 Feet).
5. Road #~6 - (St. George Street)
Curb and Gutter for Traffic Control and
Miscellaneous Drainage Not Covered by
Municipal Drainage Petitions.
TOTAL CONSTRUCTION
(B) ASPHALT RESURFACING
(C) FIXED COSTS
1. MainteRance.
(See Combined County and St. Thomas
Suburban Road Commission Budget for
Item Breakdown.)
2. Overtlead.
(See Combined County and St. Thomas
Suburban Road Commission Budget for
I teili ..., ~a"down . )
3. MuniCipal Drainage Assessments.
Petitions for four Municipal Drains have
been forwarded to the Township of Yarmouth
for Drains on St. George Street (Road #26).
We' expect Reports in the ea~'iy Spring ~nd
the work to be done this Summer.
TOTAL FIXED COSTS
MARCH 1988
$ 8.000
125.000
10.000
55,000
15,000
$213.000
NIL
$223,000
36,000
25,000
$284,000
Cont i nued . . .
.,
~I. THOMAS SUBURBAN ROAD COMMISSION
BUDGET - MARCH 1988
PAGE 2. ~
TOTAL BUDGET FOR SUBSIDY FROM THE MINISTRY OF TRANSPORTATION
OF ONTARIO (CONSTRUCTION AND FIXED COSTS)
$497>>000
ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION OF
ONTARIO IS ESTIMATED AT
1 ,000
TOTAL BUDGET
$498.000
CALCULATION OF AMOUNT PAYABLE BY TIlE CITY OF ST. THOMAS
TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
,Estimated Subsidy Rate by the Ministry of Transportation of Ontario 80%.
Subsidy Payable (80% of $~97,000)
Balance ($498,000 Less $397,600)
Share of City of St. Thom~s 50% or
$397,600
$100,400
$50,200
AVAILAf3LE:
Credit Balance from 1987 Operations
Statutbry 1/2 Mill Provides
$ 1,372.67
48,200.00
$49.572.67
Estimated Deficit to J989 $627.33
..
".
"...............
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION BUDGET
1. Miscellaneous Surveying and Engineering including
surveying and engineering work on Road #23,
Joseph Street Hill, Village of Port Stanley.
2. Land Purchase including Road #43 one mile north
and south of Calton. (Cost if any to obtain
right-of-way at Canadian Pacific crossing on
Road #45 and at the Port Burwell Bridge unknown
as well as cost to obtain right-of-way at
crossing of CSX in West Elgin.)
3. Engineering (County of Elgin Share Only) for
Construction of Middlemiss Bridge over the
Thames River on Road #14.
4. Road #7, Orford-Aldborough Townline Construction
of Culvert Extensions Lather'Hill.
Work by County of Kent (Elgin agreed to pay their
share seve:al years ago.)
'5. Monitoring of Long Span Culverts on Coun~y and
Township Roads and Associated Soil Tests at the
Van Order and Port Talbot Culverts.
6. Trim, completion of Odse Coat Paving Road 1145, etc.,
Southwold Township, Kettle Creek Culvert. _
7. Road #22 (Fairview Avenue) complete work started
in 1987, top coat of asphalt, trimming, seeding,
erosion control, gravel shouldering, etc.
8. Road #2 from Road #5 easterly, work started in
1987, trimming, seeding, erosion control, etc.
.'
9. Curb and gutter replacement complete Road #2
in West Lorne, next location to be designated
after work in West Lorne is completed.
10. Repairs to superspanculvert Road #16.
Port Talbot.
11. Road #22 (Fairview Avenue) stopping short of
Road #27 intersection, bas~ coat of asphalt
only.
12. Road #2, Dunwich Township from completion of
1987 work easterly as funds will allow.
TOTAL
$ ~~5,000
;75,000
45,000
:22 ,000
;28,000
200,000
!:>5,000
40,000
30,000
2!50.000
200,000
11 7 ,000
$1.0:87.000
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
ST. THOMAS
COUNTY SUBURBAN TOTAL
ROAD
COMMISSION
FIXED COSTS $3,391,900 $284,000 $3,675,900
URBAN REBATES 82,400 82,400
CONSTRUCTI ON 1,087,000 213,000 1,300,000
ASPHALT RESURFACING 1,652,200 1,652,200
TATES BRIDGE CLOSURE 10,000 10,000
ROAD #30 CONSTRUCTION 400,000 400,000
TOTALS $6,623,500 $497,000 $7,120,500
NOTE: Supplementary requests have already been made by County Council for
funds ,for the Tates Bridge Closure, Road #30 Construction and for the
Fixed Expenditure of $349,700 (Maintenance) and $4,000 of Urban
Rebates.
FIXED COST BREAKDOWN
S1. THOMAS
COUNTY SUBURBAN TOTAL
ROAD
COMMISSION
ROAD AND BRIDGE $2,225,900 $223,000 $2,448,900
MAINTENANCE
OVERHEAD 464,000 36,000 500,000
DRAINAGE ASSESSMENTS 55,000 25,000 80,000
---'._---~...'._--~
MACHINERY AND HOUSING 647,000 647,000
TOTALS $3,391,900 $284,000 $3,675,900
_, _. ._. _ w. _ . ~ ... ,
.~
~
tSEE 1\\,50 111111.1) REVOR1 Of 11.01\0 cQlo\\II111EE fEllRUl\R~. SESS1~
"'\~ 1 S1R"l Of
1RJ\~S\'OR1 J\ 1\ 0"
Of 0"1J\R\O
~ ~~
$0,710,500 $5,31:\.0,700
1. General J\llOcation. 8,000
\0,000
2. 1ateS Bridge CloSure. 300,000
400,000
3. Road #30 constructiO". ----- ------
~ ~
101 J\\"S ~.
"01t. :
:.;.;;.--
, f ~\ '"5 BOO ~i\l be made u~ of tne contribution
1ne dlfference 0 ~ ,~u ,
of tne City of st. 1nOmas to~ard suburban Roads testimated cost
6i 000 t1ne le~y includes
$49,572.67) and tne County le~y of $\,4 , .' .
ltems "ot Subsidized bY tne ~inistrY of 1rans~ortatiOn of ontar10
as a~~ro~ed bY county council in February.)
.-
COUNTY OF- ELGIN ROAD DEPARTMENT
RESURFACING BUDGET
COMPLETE:
1. Road #2 - CiHhHJ1JIl National tracks easterly to
ROdJ U5 (Aldborough Township).
2. Road #8 - Pearce Park shouldering and raise
UU i de r\u I, etc.
3. Road #13- Seeding. etc. and Gore Pit clc~nup
(Ounwich Township).
4. Road #18 - Soutllwold from Road #20 west, some
gravel shouldering.
5. Road #42 - Frolll I~Odd #40 to Port Burwell
(13iJylldlll Jilt! Millahicle Township...).
6. Road #44 - Seed I flU, etc. as requ ired
(Oi:.lyllJIII Township).
TOTAL TO COMPLETE LAST YEARS WORK
NEW WORK MAY INCLUDE:
.......--..--....
'.
,-
(* High Priorities - Not Money for All.)
I. Road #'u - l'rUlI1 L'.J Kill ~outh or Hoau Hlb
(Fin0d I) to top of Stacy H,i II
V'lIl! U IWlJ I d I UWII ~Il i P ) .
2. Road #52 - From Springfield Village limiLs
, easLerly (South Dorchester and
Malahide TownShips).
3. Road #52 .- from Spnll9field ,west~rly' to
lIi91lWdY 1/13 (South Dorchester
ancl MalJllide TownShips).
4. Road #52 - FrulIl III\JIIWJY tl74 lq IlighwdY I//'J
(YunlluuLlI, South Dorchester dnll
Md 1 ull i lie Townsh i ps ) .
4.9 Kill
1. 9 Km
.3.0 Kin .
8.0 Kill
$ 30,000
10.000
20,000
5,000
110 ,000
10,000
$185,000
. Priorities cannot lle :,l'l. IUILi J the Spring unu Cl//Illi lions of Vd'IOUS
roads ascerta~ned.
TOTAL ~)2.200
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
ST. THOMAS
SUBURBAN
OPERATION 1988 ESTIMATED COUNTY ROADS
A - Bridges and Culverts
- 1 Bridges $ 135,000 $ 127,000 $ 8,000
- 2 Culverts
B - Roadside Maintenance
- 1 Grass Cutting 75,000 63,000 12,000
- 2 Tree Cutting and Brushing 125,000 120,000 5,000
- 4 Drainage 150,000 135,000 15,000
- 5 Roadside Maintenance 20,000 17,000 3,000
- 6 Tree 'Planting 6,000 6,000
- 7 Drainage Assessments 5,000 4,500 500
(Maintenance)
- II Weed Spraying 5,000 4,500 500
-
C - Paved Road Maintenance
- 1 Repairs to Pavement 170: 000 155,000 15,000
- 2 Sweeping 26,000 23,000 3,000
- 3 Shoulder Maintenance 130,000 105,000 25,000
- 4 Surface Treatment 190,000 180,000 10,000
D - Gravel Road Maintenance
- 2 Grading Gravel Roads 62,000 57,000 5,000
- 3 Dust Control 86,000 73,000 13,000
- 4 Prime 15,000 7,000 8,000
- 5 Gravel Resurfacing 125,000 123,000 2,000
E - Winter Control
Total 645,000 575,000 70,000
- 1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Standby and Night Crew
F - Safety Devices
- I Pavement- Marking 48,000 40,000 8,000
- 2 Signs and Signals 135,000 128,000 7,000
- 3 Guide Rai 1 8,000 7,000 1 ,000
- 4 Railroad Protection 58,000 53,000 5,000
- 5 Edge, Marking 43,000 38,000 5,000
- 7 Stump Removal 35,000 33,000 2,000
Continued
~
COUN1~ Of ELGIN RO~O OEP~R1MEN1
1988 M~lNIEN~NCE BUDGEI
~
---- --
OPERl\110N __
--
19BB E5nMl\1ED
--'---
51. 1\-\OMl\5
SUBURBl\N
COUN1~ ROl\D5
----
G _ special Maintenance projects
~ 1 Road #27, Realignment and
Ditching West of port
stanley 1erminal Rail
_ 2 Road #27. Repairs to pavement.
Drainage, Etc. \-\igh~aY #4 to
port stanley 1erminal Rail
_ 3 Road #3'. Repairs to pavement.
Drainage, Etc. \-\igh~ay #3 to
CatfiSh CreeK \Or~ell)
_ 4 Road RIB. Repairs to pavement
La~rence station at Canadian
National Rail Crossing
. _, Road #3,. Repai rs at Canad I an
National Rail Crossing,
Kingsmi 1\
101l\LS
IS1, 900
) IS 1, 900
) * priorities to be
\ oetermined by committee
) as ~ear progresses
) 10tal Budget l~ll County)
)
)
)
)
)
)
)
)
)
)
)
:..----
~
----
c 900
~
pl\GE 2.
----
000
~
19BB Ministry of 1ransportatiOn Maintenance and overhead ~llocation $2.796.300
Drainage l\ssessment l\\locatiOn
19BB Maintenance Budget
\988 o~erhead Budget
1988 orainage ~ssessment Budget
$2,44B,900
500,000
BO,OOO
----
$3,02B,900
from ~sphalt Resurfacing Allocation 150.000
----
~
82,600
----
~
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
OPERATION
1988 ESTIMATE
$150,000
95,000
127,000
35,000
23,000
6,000
:20,000
II ,000
3,000
30,000
TOTAL $500,000
, "
Superintendence
Clerical
Garage and White Station Property
Office and Computer
Tools
Radio
Needs Study Update and Traffic Counts
Training Courses
Miscellaneous Insurance
Retirement Benefits, Sick Time Carryover
1988 Estimated Distribution - St. Thomas Suburban Road Commission $36,000
~ County of Elgin $464,000
It is estimated that 7.7% of total expenditure will be on the St. Thomas
Suburban Road System. (In calculation Retirement Benefits are entirely
a County responsibility.)
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MARCH SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMiITTEE REPORTS AS FOLLOWS:
WE RECOMMEND:
1. That the budget for Mosquito Control for the prevention of
encephalitis be set at $100.00 for 1988.
This money will allow us to keep our licenses from the Ministry of
the Environment in an active state. If we fail to renew the licenses
from yea~ to year our personnel would have to attend a Ministry of
the Environment course and pass an examination to obtain their
licenses again.
All OF WHICH IS RESPECTFUllY SUBMITTED
CHAIRMAN
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Friday, March 18, 1988 at 9:30 a.m. All members were present. Also present
were the Engineer and Assistant Engineer.
The Engineer reported that the National Transportation Agency had
appointed Mr. Kenneth Mozersky as the Inquiry Officer to examine the matter of
the proposed abandonment by the CSX Corporation of the line from West Lorne to
St. Thomas and to examine the concerns of the municipalities and the public and
to report to the National Transportation Agency. After discussion.
"MOVED BY: A. K. FORD
SECONDED BY: J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO NEGOTIATE ON BEHLAF OF THE COUNTY
OF ELGIN WITH THE CSX CORPORATION AND MR. KENNETH MOZERSKY OF THE
NATIONAL TRANSPORTATION AGENCY WITH REGARD TO THE CONCERNS OF THE
COUNTY OF ELGIN IN THE MATTER OF THE PROPOSED ABANDONMENT OF THE CSX
IN ELGIN.
CARRIED. II
Mr. Philip Bedell of Golder Associates would not return from holidays
until the 28th of March. In the mean time further information was being gathered
from Ohio and from Ontario. The Spitler Culvert on the South Norwich Townline
was being measured with the assistance of the Township personnel with the
results being plotted to make a comparison. This culvert had shown severe
deformations in the past several years and is was quite close to Elgin County
and easy to monitor.
Information had been requested from Mr. Ken Kleinsteiber (retired
from the Ministry of Transportation of Ontario) and he was providing a list of
approximately eighty long span culverts in Ontario as it had been impossible to
obtain this list from Ministry of Transportation of Ontario sources.
The Assistant Engineer and Reeve Stewart reported with regard to Mrs.
Ward's well.
S1. 1HOM~S, ON1~RIO
M~RCH 18, 1988
P ~GE 2.
lne County of Middlesex nad passed a by-law stating tnat tney nad no
objections to tne assumption of tne Delaware_soutnwOld-~estminster 10wnline
road from Hignway #4 to county Road #18 as an Elgin County road. lnis by-law
would be forwarded to tne Ministry of lransportatiOn of ontario as soon as
possible and Ministry of lransportatiOn of ontario approval aSKed for tne
by-law passed by tne County in May 1987 to assume tnis as a County road. It
waS expected tnat tne matter would be treated as routine and approval snould be
received witnin twO montns.
lne Engineer reported tnat applications nad been made to tne ontario
Good Roads ~ssociation to send eignt employees to tne Road scnool at Guelpn;
tnree to tne 1. J. Manoney scnool and five to variouS c. s. ~nderson scnool
(Senior courses).
Ray Collard nad been awarded a 40 year long service award at tne
ontario Good Roads ~ssociation at tneir annual meeting in February in 10ronto.
Mr. Collard nad indicated nis intention to retire from tne county's service in
mid_~ovember and witn accumulated nolidays would start around Labour DaY.
lne attacned budget as revised as per tne instructiOns of tne Road
committee after tne Marcn lltn meeting waS discUssed at some lengtn. (~copy
of tne budget nas alreadY been forwarded to all County council and st. lnomas
Suburban Road commission members and snould be considered as part of tne Road
committee Minutes for tniS meeting.)
lne Eogineer reported tnat tne st. lnomas Suburban Road commission
nad aproved tne budget and correspondence was read from tne commission aSKing
tne approval of County council.
lne St. lnomas Suburban Road commission nad passed a resolution
assuming RadiO Road (Road #30) from Road #52 nortnerlY to Road #48. lnis was
previouslY a st. lnomas Suburban Road commission road until last ~pril wnen tne
patterson's Culvert collapsed and tne County assumed tne road so tnat tney
could receive supplementary assistance from tne province for tne rebuilding of
tne pattersons Bridge.
--"-
ST. THOMAS, ONTARIO
MA R C H 18, 1 988
PAGE 3.
"MOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THE ADOPTION OF THE ROAD BUDGET
IN THE AMOUNT OF $7,120,500 AS ATTACHED TO ROAD COMMITTEE MINUTES AND
DATED MARCH 18, 1988 AND THAT COUNTY COUNCIL PASS A RESOLUTION ADOPTING
THE STATEMENT OF PROPOSED WORK AND EXPENDITURES OF $6,356,800 ON
COUNTY OF ELGIN AND ST. THOMAS SUBURBAN ROAD COMMIS~ION ROAD SYSTEMS
AND AUTHORIZE THE STATEMENT TO BE FORWARDED TO THE MINISTER OF TRANSPORTATION
OF ONTARIO.
CARRIED. II
IIMOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE BUDGET OF THE ST. THOMAS
SUBURBAN ROAD COMMISSION IN THE AMOUNT OF $498,000 BE APPROVED.
CARRIED.II
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE TOWN OF AYLMER BE INFORMED
THAT THE COUNTY OF ELGIN IS UNABLE TO PROVIDE ANY FUNDING FOR THEIR
PROPOSED PROJECT TO CHANGE THE PRESENT INTERSECTION OF BEECH STREET
(ROAD #53) AND ELM STREET NORTH FROM ITS PRESENT LOCATION TO MEET
BEECH STREET DIRECTLY OPPOSITE ELM STREET SOUTH (COUNTY ROAD #53); AS
PER THEIR REQUEST OF FEBRUARY 25, 1988 TO WARDEN W. A. MARTYN.
CARRIED. II
IIMOVED BY:
E. NEUKAMM
--~"
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE HONORARIUM FOR THE
MEMBERS ON THE ST. THOMAS SUBURBAN ROAD COMMISSION BE $175.00 FOR THE
PERIOD FROM FEBRUARY 1, 1988 TO JANUARY 31, 1989.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 4.
"MOVED BY: C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO:
(A) OBTAIN MINISTRY OF TRANSPORTATION OF ONTARIO APPROVAL FOR
DESIGNS FOR THE REPLACEMENT OF THE PIPE ARCH CULVERT ON
ROAD #16 AT THE FOWLER DRAIN EAST AND FOR THE EXTENSIONS
AT THE LINDSAY CULVERT ON ROAD #29.
(B) CALL FOR QUOTATION FOR THE SUPPLY OF PRECAST BOX CULVERTS.
(C) PROCEED WITH WORK, TAKE NOTE OF THE PRICES OBTAINED
AND THE PROMISED DELIVERY DATES FOR THE PRECAST BOXES.
CARRIED. II
The attached budget for new machinery was discussE~d at some length.
The Engineer stated that it was necessary to replace the fUE~1 tanks before 1989
as the Ministry of the Environment banned the type the County was presently
using as there was a great danger of leakage. It was felt that the sooner the
tanks were replaced the cheaper the cost would be and less chance of them
leaking.
An investigation was also underway as to whether a complete replacement
of the Garage roof would be necessary or whether repairs could be made. A
similar roof on the St. Annes Church and the Consolidated Bathurst Building had
been replaced a considerable number of years ago.
It was necessary that the TO 7 Bulldozer needed considerable amount
of engine and track work so much so that at the present timl~ we were unable to
use it.
The John Deere 544 Loader required tires and a considerable amount of
cab body work as the cab was rusted through in a considerable amount of places.
Neither the motor nor the transmission had been touched in years and all were
due for major rebuilding. This loader should be replaced as soon as possible.
Investigations had shown that it was possible to mount a side mount
disc mower in place of sickle mowers on the 1984 John Deere Tractors. The rear
mount mowers on the Case International Tractors purchased t1NO years ago were in
the process of being changed to side mount mowers. This would give the County
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 5.
six side mount disc mowers and with the two older sickle mowers which could be
used in areas close to a repair depot, grass cutting should be speeded up.
Two Dump Trucks were required as soon as possible as the two older
Mack trucks had over 1/2 a million kilometers on them and would be kept as
spare dump trucks and one used as a sander in the Winter time and the other
would remain as a snowplow.
It was suggested that two graders be traded-in on one and the IIVII and
One-Way Plows should be kept as spare plows. This would give the County four
graders instead of five and with the addition of a snowplow on a truck would
improve service.
A small amount of road construction appeared to be possible in the
next four or five years and the four graders would be sufficient. Three graders
to work full time and the fourth to work as a spare.
It would be necessary to trade-in two dump trucks as soon as possible
as two of the County's older trucks had passed their usefulness. It would be
necessary to use the GMC Brigadier truck purchased used last year as a float
truck.
It would also be necessary to obtain another truck as soon as possible
for the pavement marker as it was a used garbage packer truck when purchased
and was intended as a short term investment only.
IIMOVED BY: E. NEUKAMM
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO ENGAGE GOLDER ASSOCIATES TO DO
SOIL TESTS AS REQUIRED AT THE PORT TALBOT CULVERT ON ROAD #16 AND THE
VAN ORDER CULVERT ON ROAD #42.
CARRIED. II
IIMOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO PROCEED WITH THE REPAIR OR,REPLACEMENT
OF THE GARAGE ROOF.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 6.
IIMOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO REPLACE THE FUEL TANKS AT WHITE
STATION GARAGE WITH FUEL TANKS THAT WILL MEET THE MINISTRY OF THE
ENVIRONMENT STANDARDS.
CARRIED.II
IIMOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A BULLDOZER TO
REPLACE THE COUNTY'S TD 7 BULLDOZER (SAME SIZE AS COUNTY'S TD 8
BULLDOZER).
CARRIED. II
IIMOVED BY:
C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT THE ENGiNEER BE AUTHORIZED TO CALL TENDERS FOR A 2.5 CUBIC YARD
LOADER TO REPLACE THE COUNTY'S JOHN DEERE 544 LOADER.
CARRIED.II
IIMOVED BY:
J. FISCHER
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO ADVERTISE FOR SALE BY TENDER,
COUNTY TRUCK #72 AND COUNTY TRUCK #91.
CARRIED. II
"MOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO INVESTIGATE A CAB FORWARD TANDEM
FOR THE PAINT TRUCK SO TRUCK #116 MAY BE USED AS A SANDER FOR THE
COMING YEAR.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 7.
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO PURCHASE TWO (2) NEW SIDE MOUNT
DISK MOWERS TO MOUNT ON THE COUNTY'S JOHN DEERE MODEL 301 TRACTORS
(QUOTATIONS TO BE REQUESTED FROM LOCAL DEALERS).
CARRIED. II
"MOVED BY:
W. A. MARTYN
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR TWO (2) NEW DUMP
TRUCKS AND TO OBTAIN QUOTATIONS FOR:
(A) THE SUPPLY OF DUMP BOXES FOR BOTH.
(B) THE TRANSFER OF SNOWPLOW EQUIPMENT FROM TRUCK #83 OR
TRUCK #84 TO ONE OF THE TRUCKS.
(C) SUPPLY OF ONE-WAY SNOWPLOW, WING AND MOUNTINGS, ETC.
FOR THE OTHER TRUCK.
CARRIED. II
"MOVED BY:
E. NEUKAMM
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS TO TRADE-IN GRADER
#18 AND GRADER #19 ON A NEW GRADER. THE COUNTY TO KEEP BOTH "V" AND
ONE-WAY PLOWS. ALTERNATIVE BIDS TO SUPPLY NEW MOUNTINGS AND SNOW
WING OR TO TRANSFER THE SNOW WING AND MOUNTINGS FROM ONE OF THE
PRESENT GRADERS.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO CALL QUOTATIONS FOR CORRUGATED
CULVERT PIPE.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 8.
The Engineer reported that the price for traffic paint was up 6 to 7
percent this year but the price quoted was still cheaper at $1.74 per litre
than that received by the County of Middlesex in recent quotations received by
them ($1.80 per litre).
"MOVED BY:
C. R. WILLSEY
SECONIDED BY: J. FISCHER
THAT WE ACCEPT THE QUOTATION OF IBIS PRODUCTS LIMITED FOR TRAFFIC
PAINT FOR 1988 AS FOLLOWS:
WHITE TRAFFIC PAINT - $1.71 PER LITRE
YELLOW TRAFFIC PAINT - $1.74 PER LITRE
FEDERAL SALES TAX OF 12% INCLUDED WITH PROVINCIAL SALES TAX EXTRA,
F.O.B. THE COUNTY GARAGE.
CARRIED."
The supply of Salt Brine for the year was discussed and the Engineer
reported that the quotation of Den-Mar Brines Limited was up approximately 4%
from last year.
"MOVED BY: J. FISCHER
SECONDED BY: E. NEUKAMM
THAT WE ACCEPT THE QUOTATION OF DEN-MAR BRINES LIMITED OF JANUARY 22,
1988 FOR SUPPLYING SALT BRINE ON COUNTY GRAVEL ROADS AS FOLLOWS:
WEST ELGIN - $20.64 PER CUBIC METRE
CENTRAL ELGIN - $25.10 PER CUBIC METRE
EAST ELGIN - $26.42 PER CUBIC METRE
OFF ROAD WORK (PARKING LOTS, DRIVEWAYS, ETC.) - $30.20 PER CUBIC
METRE.
CARRIED. II
The Engineer was authorized to negotiate with the Township of Dunwich
for salt brine in the area for 1988.
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 9.
The draft plan for a subdivision in Richmond at the intersection of
Road #38 and Highway #3 in the Township of Bayham was examined. The subdivision
was comprised of 30 lots. It was noted that drainage from the subdivision
would flow to the County road and northerly into a gully in the middle of
Richmond. A number of complaints had already been received from the adjacent
land owner with regard to erosion in the gully. The Road Committee was of the
opinion that a municipal drain would be necessary to take the water from the
subdivision to a proper outlet and in all likelyhood the cuI vert across the
County road would have to be enlarged at the the cost of the subdivider. After
discussion . . 0
"MOVED BY: J. FISCHER
SECONDED BY: W. A. MARTYN
THAT THE ENGINEER BE AUTHORIZED TO NEGOTIATE WITH THE TOWNSHIP OF
BAYHAM WITH REGARD TO A PROPOSED SUBDIVISION BY JOHN WALKER IN THE
HAMLET OF RICHMOND.
CARRIED. II
The Engineer reported that a meeting had been set up with the Township
of Yarmouth Council on March 28th to discuss those matters regarding property
rezon i ng , etc., referred from recent meet i ng s of Road Comm i ttee.
The Engineer reported that a casual Office Assistant would be required
due to Ann Bennie's pregnancy leave and to look after overload situations due
to holidays and time off due to extra time accumulated in previous years by the
Office staff.
"MOVED BY: C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT THE ENGINEER BE AUTHORIZED TO ENGAGE A CASUAL OFFICE ASSISTANT
ON AN AS NEEDED BASIS FOR THE REMAINDER OF 1988.
CARRIED."
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 10.
Correspondence was read from Mr. Rob McWilliams, Chairman of the
T~tes Bridge Committee and Mr. Paul Downs, Solicitor for the Tates Bridge
Committee requesting the County provide a copy of the engineering report with
regard to the closure of the Tates Bridge. It was pointed out that as the
County of Middlesex had paid 50% toward these reports their permission would
have to be requested to provide this information. It was also felt that these
reports would also be used in any Environmental Public Screening Process and it
would be better to release this report as soon as possible rather than wait for
a discussion at a public meeting. This would enable any interested party time
to examine the report and ask any questions.
"MOVED BY: J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE MR. PAUL DOWNS AND MR. ROB MCWILLIAMS THAT WE WILL
PROVIDE ENGINEERING REPORTS REGARDING THE TATES BRIDGE AS REQUESTED
ON MARCH 8TH AND MARCH 9TH IF THE COUNTY OF MIDDLESEX GIVES THEIR
APPROVAL.
CARRIED. II
Reeve Ford was requested to inquire of his Council as to the proposed
turnaround at the south end of Tates Bridge and to advise whether or not the
Township of Dunwich wished to have the limits of the travelled road between the
end of Tates Bridge and the travelled road in Lot 7, Concession 'AI in Broken
Front shown on the reference pIan the County would have to obtain to close the
Tates Bridge.
Reeve Ford stated that he would make this inquiry of his Council and
report back to Road Committee.
The Engineer reported that funds might be available from the Federal
Government under their S.E.E.D. or Challenge '88 Programme for a Surveying
Assistant.
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 11.
"MOVED BY: J. FISCHER
SECONDED BY: W. A. MARTYN
THAT THE ENGINEER BE AUTHORIZED TO MAKE AN APPLICATION TO THE FEDERAL
GOVERNMENT FOR FUNDS FOR STUDENT PARTICIPATION UNDER THE FEDERAL
GOVERNMENT SUMMER EMPLOYMENT CHALLENGE 188 PROGRAMME.
CARRIED. II
The Engineer reported that a proposed agreement with Trillium Communications
Limited (Chatham TV Cable) was satisfactory to Trillium Communications Limited.
The agreement required them to move their wires or cables at their own expense
at any time the County required it for maintenance and construction purposes on
County roads.
"MOVED BY: C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SIGN AN AGREEMENT WITH TRILLIUM COMMUNICATIONS
LIMITED (CHATHAM TV CABLE) TO PLACE TV CABLES ON VARIOUS COUNTY ROADS
IN WEST ELGIN.
CARRIED."
The Engineer reported that he had received a letter from the County
Solicitor, Mr. Murray Hennessey enclosing a copy of a letter from Mr. William
McKay, Solicitor for the City of St. Thomas asking the County of Elgin what
they wished to do about paying for the purchase of Cowan Park.
After discussion the Committee felt that the portion of Cowan Park
expropriated a year ago from the City of St. Thomas would be required to reroute
St. George Street at some time in the future, whether it was done by the County
of Elgin or the City of St. Thomas if they annexed that portion of the Township
of Yarmouth.
The Engineer was instructed to contact Mr. Hennessey and have him
contact Mr. McKay and inquire what the City of St. Thomas long term plans for
the area were and whether they expected to annex that area and make it part of
the City of St. Thomas in the near future or whether or not these plans were
many years away..
S 1. 1\-10\'\II-S, 0 t-Il II-R 10
~I\RCr\ 1B, 19BB
pl\GE 12.
correspondence waS noted from \'Ir. l'\urray \-Iennessey, county solicitor
. . by by-laW all road allowance
stating the desirability of pass1ng a by-law assumlng
widening whether aCQuired bY deed, road e~propriatiOn or otherwise that the
county did from time to time. \-Ie alsO recommended the passing of a by-laW
assuming the county'S possession but not designating it for road widening
purposes the one foot reser~e that the county aCQuires from time to time on
. t' lhl'S ".ould legallY inform anyone of the county's intention
~arlOUs proper les. II ~
to prohibit an entrance from the road to that partiCular property. lhe Engineer
. h by-laW tOgether but he
stated that it might taKe some tlme to put SUCII a
would worK on it as time permitted.
Chairman stewart broUght to the Road committee's attention the matter
of a suit between the lownshiP of Bayham and t-Iatural ResOurces Gas inasmuch as
t-Iatural ResOurces Gas had refused to pay their assessed costs on the strafford~ille
l'\uniCipal Orain and sueing for the return of the money that theY had alreadY
paid toward the drain.
lhe matter waS diSCUssed bY the committee a~ some length and it waS
. ~. r Renort has assessed a cost
noted that onlY occassionalY a ONlnage Lng1nee s Y
against tne gas companY for tne difficulty in placing a drain around the gas
companies pipes.
I\-1E \'IEEllt-lG II-OJOURt-IEO fOR LUt-IC\-l · · · ·
I\F1ER LUNCr\ · · . ·
Engineer is alloweo cu --
would be incurred in placing the drain becdu5~ nt
on publiC or pri~ate property.)
CORRES?Ot-lOEt-ICE ~II-S t-I01EO II-S fOLLO~S:
II- copY of letter to l'\r. George Le~erton from l'\arietta Roberts, l'\.??
aCKnowledging receipt of the brief to the l'\inister of lransportatiOn of
ontario from the ~ardens of the Counties of southwestern ontario aSKing
faY'
1 ·
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 13.
additional funds.
Ms Roberts stated that she hoped to have the opportunity to discuss this
submission with the Minister at the upcoming Southwestern Ontario Caucus.
2. From the Ministry of Transportation of Ontario regarding the the 1988 Needs
Study Update and enclosing a report (a copy of which is enclosed) showing
the percentage adequate kilometer miles and the Countyls ratings numerically
in the years of 1983 to 1987. The Engineer stated that under the present
Ministry of Transportation of Ontario requirement for O.M.A. funding that
Counties and Regions with a 70% adequate lane kilometers in a Now plus 1 to
5 Year period were not eligable for funding. Elgin at 70.3% did not qualify
for O.M.A. funding.
The Engineer felt that the adequacy in the next update \~ould likely increase
by I or 2% which would make the County ineligable for O.M.A. funding in the
future.
Unfortunately no formula for extra funding existed to allow for those
Counties like Elgin with large bridge need backlogs and this need only
showed up in the need vs. the ability to pay category. (Elgin at 80% is
one of the highest rates of subsidy in the Province.)
3. The St. Thomas Golf and Country Club requesting permission to place a cable
across County Road #27. The Committee felt that this request did not
require a formal agreement between the County and the Golf Club and could
be authorized by the County Engineer in a letter.
4. An article from the Toronto Star with the building of the Magna Corporation
plant in Tillsonburg was brought to the attention of the Committee by the
Chairman.
It appeared that the Magna Corporation was building a car parts plant on
the Townline between the Town of Til1sonburg and the Township of Bayham and
would be shipping parts to the Cami plant in Ingersoll. The direct route
was along the Bayham-Southwest Oxford Townline. The road has been designated
as a desirable County road and a by-law was passed in 1986 by the County
Council to assume the road, however to date the County of Oxford had refused
to pass a similar by-law assuming the road.
SI. 1\-10\'\II-S, Ot-ll II-R 1 0
\'f\I\RCr\ lB, 19BB
pl\GE l4.
Ree~e stewart stated that in thiS partiCular case the county of O~ford was
not onlY getting the assessment from the l'\agna ?lant but also the Cami
obl.ty of tne
?lant and that 50% of the road cost would be the respons1 1
lownshiP of Bayham. II-s neither the county of Elgin nor the lownshiP of
Bayham would be recei~ing anY of the assessment from the matter another
solution would ha~e to be found to thiS matter.
II-fter some diSCUssion · · ·
"~O\jED B'{:
SECOt-lOEO B~: E. t-IEUKII-\'\\'\
1\-111- 1 ~E RECO\,\\'\Et-IO 10 COUt-Il~ COUt-IC 1 L 1\-111-1 II- RESOL Un Ot-l BE? II-SSEO SU??ORn t-IG
I\-1E 10~t-IS\-I W Of BII- ~ \-III-\'\' S RE QU ESl 10 I\-1E \'\1 t-Il S IR ~ Of IRII-t-IS?ORI II- n Ot-l Of
Ot-ll II-R 10 10 \-111-\1 E I\-1E 10~t-ILl t-I E ROll-O Bn~EEt-I SOU1\-1~ESl O~ fORO II-t-IO BII- ~\-III-l'\
10~t-IS\-Il? EII-S1ERL~ fRO\'\ ELGlt-l ROll-O #46 lO~fORO ROll-O #10) 10 \-IIG\-I~II-~ #3
OES 1 Gt-III- lEO B~ I\-1E \'\1 t-Il S IR~ II-S II- OE\I ELO?\'\Et-Il RO 11-0 ·
CI\RR 1 ED. "
6. from the Roads and lransportatiOn II-ssociation of Canada stating their ~iews
on their rePort to the ?ro~inces of Canada regarding lengthS and widthS of
C. R. \t-tlLLSE'{
trucKS.
7. copy of a letter to \,\r. Carl \-Iennum, Oistrict Engineer, \'\inistry of lransportatiOn
of ontario reQuesting impro~ements at the intersectiOn of \-lighwaY #3 and
Road #45 lSmoKe Road) to alloW transport trucKS coming from \-lighway #401 to
turn onto Road #45 using it instead of proceeding southerlY on Road #20 to
fingal and Road #16 to \'\iddlemarch. .
B. Copy of a letter to \'\r. carl \-Iennum, Oistrict Engineer, \'\inistry of lransportatlOn
o Ilong fo~ slogning in the future at the intersectiOns of \-lighway
of ontanO as"l '
#73 and #74 for Road #48 and \-lighway #3 at the intersection of Road #45 as
o 0 n d
it had been o~er a year since the assumptions. II-IthoU9h the slgn1ng a
been promissed it had yet to be done.
9. correspondence from ~arioUs municipalitieS with copies of committee of
II-djUstment applicatiOns and rezonings included:
. f en lots on southdale
la) lhe proposed subdi~ision in ~armouth lownshlP or se~
Road Which ~arden \'\artyn reported that they had been objected to bY
the City of st. lhOmas.
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 15.
(b) A rezoning in Dunwich Township on Road #8 at Wallacetown to create
five Hamlet residential lots. The Engineer stated that he had requested
as part of land division that widening be sold to the County of Elgin
and that the owner enter into a drainage agreement.
It was felt that the developer should instal1 a branch of the municipal
drain with catchbasins between his driveway and connected to a proper
outlet similar to that which had been requested on Road #28 in Yarmouth
Township.
(c) Rezoning to Hamlet residential in Iona three lots on Road #14, again
the same would apply.
(d) Proposed rezoning to residential on Road #37 east of Belmont of approximately
15 to 20 acres. This rezoning would have to meet with County requirements.
(e) From the Township of Aldborough with notice of rezoning for a pit and
quarry application on Road #6. The Committee felt that as part of the
pit and quarry license should ask for a development agreement with the
pit owner.
10. Correspondence was noted from the Village of Port Stanley requesting that
the County take action on vehicle speeds on Road #20 at Carlow Road in the
vacinity of the School and the Arena in Port Stanley.
The Committee noted that this was not their jurisdiction but instructed the
Engineer to write the St. Thomas Ontario Provincial Police and asked for
improved speed control in this area particularly when trucks were hauling.
It was noted that the last time the Ontario Provincial PoI ice strictly
enforced the speed limit on Road #20 most of those caught were residents of
the Village of Port Stanley.
II. The request of the Village of Springfield with regard to parking in two
locations on Road #52 was discussed at some length.
The Committee felt that perhaps the parking problems in the Village should
not be dealt with by by-law but asked that the Engineer request the Reeve
of the Village to attend the next meeting of Road Committee to see if the
problem could be solved.
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 16.
12. From the Village of Springfield requesting a tree to be cut on Road #52 and
Road #40 intersection.
~
The Engineer was instructed to advise the Village that trimming and removing
of trees in an Urban Area was the responsiblity of the Village and to
forward a copy of the County's responsibilities in Urban Areas to the
Village and attach a copy to the Minutes.
A model gas pipeline franchise agreement as promoted by the Ontario Energy
Board and the representatives of the Ontario Municipal Association was discussed
at some length.
The Engineer noted that the model agreement would not only cover the location
of lines but also dealt with future costs in which municipalities would have to
pay a portion of the costs of lines laid after 1982. This would occur upon the
implementation of the new franchise.
The Engineer was instructed to put a package togeather and forward it to
all local municipalities for their information.
The Committee discussed the request from the Ontario Redi-Mix Concrete
Association to make a presentation to County Council and requested that the
Engineer arrange for this at the next Road Committee meeting if possible.
Correspondence from the County of Frontenac regarding proposed Bill No. 179
regarding County bridges on Township roads in which the Counties would pay a
portion of the cost of all Township bridge replacement was discussed.
"MOVED BY: A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE RESOLUTION OF THE COUNTY OF
FRONTENAC REGARDING PROPOSED BILL NO. 179 DEALING WITH COUNTY BRIDGES ON
TOWNSHIP ROADS BE FILED.
CARRIED. II
Request from the Township of Yarmouth for the County to pay for a share of
sodding on County roads at municipal drains in urban areas was discussed.
ST. THOMAS, ONTARIO
MARCH 18, 1988
PAGE 17.
Also discussed were the implications to the rest of the County programme and to
other construction jobs. It was noted that the County only sodded areas on a
reluctant basis. It was noted that sodding on other municipal projects could
soon get out of hand and would have to be done by other local municipalities.
Members felt that if any particular resident wanted drain crossings sodded
that it should be charged to the resident as an extra cost and not against the
County road. The Engineer was instructed to advise the Township of Yarmouth of
the Committee's decision.
The request of Ronald Hall for compensation for his work boots which were
cut by a chain saw operated by another County employee last November was discussed.
It was noted that the Workers I Compensation Board would pay for glasses
damaged at work but would not pay for articles of clothing such as boots.
The Committee felt that the matter was a private matter between Mr. Hall
and the other County employee and instructed the Engineer to advise Mr. Hall.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO FRIDAY, APRIL 15, 1988 AT 9:30 A.M.
CARRIED."
~2._ P/J. d
,/.~~~~~:f.
CHAIRMAN
~---~"
MI\RC\-\ \ 9BB
I. Garage: . $ Z5,000
Roof
Replace fuel 1anKS
2. Grader #22 - Motor
1ruCK #90 tMacK \980) - Motor
1rucK #83 \~acK) - suspension
1rucK #B9 tMacK) - Suspension
1rucK #95 \1983 ford cummins) - ~tor \fall) 45,000
3. Z New oump 1rucKs Z40,000
4. 1rade InternatiOOilI 10 7 Oozer \\980) 65,UOO
5. 1rade John Deere 1978 JO 544 Loader - lk Cubic ~ard 65,000
6. 1rade Z Champion Grader #18 \1976) and Grader #19 \1979) 110,000
for ~eW Grader
\l.eep ~ and one-\Iay PloWS, wade or \l.eeP One \ling and
~unts, Etc. \Use Grader #ZO \\981) cnampion as a spare)
7. Z Side Mount OisC ~owers for 1984 John oeere Model 301
1ractors. use in place of sicKle bars.
\\Iill gi,e us 6 side mount'dlSC mowers.\
. COUN1~ Of ELGIN RO~O OEP~R1~EN1
~~
\4,000
.,,-
8. computer Software \Road In,entory System, Etc.)
9. Cab for~ard 1andem for paint 1rucK land sander).
Rep\ace 1rucK #116 \1980 InternatiOnal) whiCh will
be used for a saoder for another year.
\\1111 ha,e to be purchased before fall.)
10. Sander \fa}!) to replace Sander #10 \1975 Model).
II. Sale of 1rucK #7Z \1977 L1S BOOO ford) with bOX.
1rucK 4t91 t 197 4 GMC) No \30)(..
\ 0 , l\OO
40,000
16,000
4,000 CR.
---
1011\L
~~
~ _ ~i'nlstrY of waosportatlOn of ontario M locatlOO $647,000
~lnistrY of 1ransportatlOn of ontario allocations for New ~achlnerY were
Increased to the $6Z5,000 _ $650,000 for 1987,1988 and 1989 and will
fall bacK to normal range of $500,000 after that.
rv1Y1;J
-----
lADLNK" PERCENT ADEQUATE LANE KILDMETRES .' PAGE 2
87-12-01 'NOW + 1-'1
UPDATE YR... 1983 1984 1985 1986 1987
1 BRANT 62.7 t 30) 62.2 t 28) 60.2 (30) 59.4 (27) 61.2 ~( 27 )BRANT
2 BRUCE 80.3 ( 3) 71.0 (14) 64.8 (24) 62.3 (23) 65.3 (20 )BRUCE
3 OTTAWA-CARLETON 54.7 (34) 48.4 (36) 45.8 (36) 48.6 (36) 49.0 (34 )OTTANA-CARLETDN
4 DUFFERIN 69.8 (14) 72.7 (10) 71.9 (11) 74.8 ( 7) 77.4 ( 5 )DUFFERIN
5 ELGIN 74.8 ( 9 1 72.6 (11 1 74.7 ( B U4.1__J B) 70.3_1JIJ~l..plN
b ESSEX b~.a (14) 75.7 ( 7) 7b.l ( b) 76.0 ( b) 75.2 ( 9 )ESSEX
7 FRDNTENAC 72.6 (11) 74.2 ( 9) 72.6 (10) 73.1 (10) 70.7 (12 )FRDNTENAC
8 GREY 70.2 (13) 67.0 (18 J 68.3 (17 j 52.8 (33) 50.7 (32 )GREV
10 HALTON 27.6 (38) 29.7 (38) 35.0 (38) 36.7 (38) 37.8 (37 )HAlTON
11 HASTINGS - 59.6 (33) 55.3 (34) 56.5 (33) 58.3 (29) 47.7 (35 )HASTINGS
12 HURON 76.7 ( a) 77.8 ( 4) 81.1 ( 2) 82.1 ( 2) 86.0 ( 2 )HURON
13 KENT 67.5 (19) 61.0 (29) 54.6 (34)" 54.0 (32) 49.6 (33 )KENT
14 LA"BTON 67.0 (20) 65.2 (24) 67.1 (20) 68.B (17) 62.3 (24 )LAMBTON
15 LAN ARK 71.4 (12) b6.1 (21) 67.2 (19) 61.2 (24) 60.6 (28 )LANARK
16 LEEDS & 6REN 74.4 (10) 71.3 (13) 70.6 (12) 72.6 (11) 75.3 ( B )lEEDS . GREN
17 LENNOX . ADD 68.6 (16) 68.9 (16) 69.1 (16) 70.2 (1S) 71.3 (10 )lENNOX . ADD
18 NIAGARA 64.1 (23) 65.4 (23) 65.0 (23) 65.7 (19) 64.5 (21 )NIAGARA
19 "IDDLESEX 67.9 (18) 69.7 (15) 70.4 (13) 70.4 (14) 69.6 (16 )"IDDLESEX
20 HALDI"AND-NORF 77.5 ( 5) 79.9 ( 2) 7S.4 ( 3) 78.2 ( 3) 82.1 ( 3 )HALDIMAND-NORF
21 NORTHUKBERLAND 60.3 (32) 58.8 (31) 60.7 (28) 59,2 (28) 61.6 (26 )NORTHUKBERLAND
22 DURHA" 63.6 (25) 66.0 (22) 66.2 (21) 65.6 (21) b5.~ (1~ )DURHA"
23 OXFORD 6b.0 (22) 66.2 (20) 68.2 (18) 65.7 (19) 63.0 I 23 IOXFORD
24 PEEL 63.3 (27) 67.0 (19) 63.8 (26) 49.9 (34) 51.1 (31 )PEEL
25 PERTH 84.0 ( 1) 83.2 ( 1) 84.3 ( 1) 85.0 ( 1)' 87.8 ( 1lPERTH
26 PETERBDROU6H 63.1 (28) 64.7 (25) 65.4 (22) b4.9 (22) '69.3 (11 )PETERBDROUGH
27 PRESCOTT' RUSS b2.2 (31) 62.3 (27) 64.7 (25) 6B.4 (18) 71.3 [10 lPRESCOTT . RUSS
28 PRINCE EDWARD 82.8 ( 2) 78.3 ( J) 77.6 ( 4) 77.6 ( 4) 76.5 ~ 6 )PRJNCE EDWARD
29 RENFREW 3B.~ (37) 39.6 (37) 42.0 (37) 41.9 (37) 36.~ (38 )RENFREW
30 SI"COE 78.1 ( 4) 74.5 (, B) 74.9 ( 7) 71.1 (12) 69.3 (17 ISIKCOE
31 STOR DUN. GLEN b6.5 (21) 72.4 (12) 74.1 ( 9) 74.0 ( 9) 76.5 ~ 6 )STDR DUN' GLEN
32 VICTORIA 54.6 (35) 57.5 (33) 59.5 (31) 60.3 (25) 63.6 (22 )VICTORIA
33 WATERLOO 77.4 ( 6) 77.0 ( 5) 77.4 ( 5) 77.5 ( 5) 78.5 ( 4 IWATERLOO
35 WELLINGTON 68.5 (17) 68.1 (17) 69.2 (1S) 71.0 (13) 70.3 I 13 )WElLINGTON
36 HA"ILTON-WENl 77.1 ( 7) 77.0 ( 5) 69.8 (14) 70.0 (16) 69.8 (15 )HAMILTON-WENT
37 YORK 63.1 (28) 58.5 (32) 59.2 (32) 54.8 (30) 54.0 (29) YORK
40 HALlBURTOtl 64.1 (23) 62.6 (26) 60.b (29) 54.8 (30) 51.3 (30 )HALIBURTON
43 "USKDKA 45.4 (36) 52.0 (35) 49.8 (35) 49.8 (35) 45.4 (3b )"USKOKA
'1 SUDBURY 63.4 (26) 59.4 (30) 63.6 (27) 60.3 (25) 62.1 (25 )SUDBURV
AVERA6ES:
COUNTIES 68.6 67.7 68.0 67.0 66.5
REGIONS (LESS "El) 63.B 63.6 62.8 61.1 bloB
UT (LESS "ETlle) b6.6 b6.0 65.8 04.8 64.6
(TOT LN K" - INOW + 1-S1 DEFICIENT LN KH ) * 100
1 AD -NOW + 1-5- LN KH : ------------------------------------------------
TOT LN K"
( ) : RANKING OUT OF 38 UPPER TIER MUNICIPALITIES
" , ,-,
COUN~Y Of ELC1N ROAO D\WAR~Il,;f P01,1C'1
COU,;fY' s RESpONS1"11,1i:Y 1N URlli'Jl AREAS
APPROVED B~ COUN!Y Of
ELGIN ROAD CO~lTTEE
DECEl-1BER 1983
\, C t Roads Vlithi:n t.he limitS
~his Notice applies to anY ",o<~.on ~ '
of the-tO"," of Ay~ne<' Villa&es of vo<t Ro<",ell, vienna, sp<in&f,elO,
Belwont, vo<t Stanley, outton, ~est Lo<ne, an~ RooneY'
the countY Council has adopted f<OI\l tiwe to tiwe .a iPoi~~Y ~n ~:
Division of ",o<k bet",een the county and th~ l~cal mUn'~~~s o~ ~~iS
U<ban a<eas. the follo",in& is a suwIDa<Y 0' t e walo< ,
polley ·
tl\E coUWIY lS RESpONS1BLE fOR'
~' t. ~ull ",idth includin& sioe .t<eet intetsections
1. lIa i nt ena"ce 0' p avewen '
to the propertY line.
2. lIaintenance of ,houlde<s of <oad "'hethe~lthCSe e~~~::~~o~ o&:::~~<
(i"cluding g<adi"g, anY necessa<Y &<ave ,,,g,
holes, etc.).
3.
1nstallatiOn and waintenance ~f tca~~'~~:U~~ei:~~~:i~~ ~:~k~ ~~~~~s,
dete<io<ated conc<ete, etc., u ~ .
etc. f~om these basinS.
~aintenance uf ,tUpn se""<s, but not sanita<Y se"'de<:' vlea~e notifY
~. ff f seVle~ in nee o~ extenSlve
the CuuntY Enginee<'s 0 ice 0 any .
repairs.
j\ainte"ance of cucb and &uttecs,
4.
5.
6.
centreline mar\<ing.
lIachi"e cutti"& of ",eed..
. ' cludin' village entcance signs, stOP signS
~aintenance of alliSdig~si~: wa~i~~ speed ,nd p.cking signS, e~cept
on side street, ~u e 5 ~n ,
street name signs.
sandin& and saltin& fot ice conttol.
Vlo",i"g of sno'" ftO~ pavewent to shouldetS cutb line ot patkin& lane,
but not fo< <emoval ftOl\l tl&ht-of-",aY.
~
CUide tail necessa<Y fot vehicle safety.
lIaintenance of bcid&es and culvetts.
s",eepin& as p<actiCal by wecha"ical weans at the disctetion of the
count.J.
1.
8.
9.
\0.
11.
\2.
13.
't\\ ~ UR 1lA" l\\W.A ..' \<1" pO"' 1 BL\\ I'OR:
-
Cleaning (including spting cleanuP) of all catChbasins.
lIa<kings necessa<Y fo< pa<king and c<oss~alks.
Street n~e signs.
d ,1 0" t.-ecs c~ccnt ducing countY ceconsttUc.tion ot
~ti,,,"\ing an cell,ova ' · r .
(oadVlaY ·
lIaintennnce of sanita<Y and co~bined se",e<s.
continued · · · ·
1.
2.
3.
4.
5.
PAGE 2.
COmn:1 Of 1\t.Gll'1 ROAP P1\VAlt-rMmtt 1.'01..10'1
cOUl'~1' S R1\S1.'Ol'IS1 Bl t.l~1 Il'1 UR1\J\l'I Alt1\AS
~1I1\ IlR BAl'I AR1\A IS R1\SVOl'lSI Bt.1\ fOR'
6. Repai< and maintenance of sidewalks.
1. Uand cutting of weeds and g<ass.
B.
(a)
1 f'" f'-o'"' .-tgnt_of-"a' after it haS br.en plo"cd off
Remova' 0 snO. ,..., '
the t'oadway by tbe county.
(b) Removing sno" to oVen catcn"aSins,
St<eet lignting and ligntS on ,,<idges,
GUide <ail necessa<Y fo< pedestrian safety (1\xatllple' Road #23,
pot't stanley).
<l.
10.
R. G. Moo<e, county 1\nginee<
7<} 5tan1ey Stt'eet
St. 1homaS, ontGt'to
N5R 3G1
ST. THOMAS, ONTARIO
MARCH 11, 1988 '
PAGE I.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
at 9:30 a.m., Friday, March II, 1988. All members were present except Reeve
Stewart. Also present was Mr. James Richards and Mr. Robert Stock of the
Ministry of Transportation, the Engineer and Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT EMIL NEUKAMM BE CHAIRMAN OF THE ROAD COMMITTEE FOR THE MEETING
OF MARCH II, 1988.
CARRIED. II
"MOVED BY: J. FISCHER
SECONDED BY: A. K. FORD
THAT THE MINUTES OF THE MEETINGS OF FEBRUARY 5 AND FEBRUARY 12, 1988
BE APPROVED.
CARRIED."
THE ENGINEER REPORTED AS FOLLOWS:
I. No information had yet been received from the National Transportation
Agency with regard to the abandonment application of the CSX Corporation.
The Engineer was requested to contact the Honourable John Wise's office to
see if there was any information available.
2. After considerable investigation Golder Associates and the Engineers had
concluded that the deformations in the Port Talbot Culvert were of a serious
nature and were comparable to those of Pattersons and the Road #45 CuI verts
which failed, although as yet no cracks had been found.
The Engineer presented the attached information and stated that it would be
necessary to revise construction priorities so that repairs were made on
the culvert in 1988. Soils tests had been arranged at both the Port Talbot
and the Van Order Culverts subject to Road Committee approval.
The Engineers would continue to search for culverts that showed similar
deformations as the Port Talbot Culvert hoping that several could be found
so that they would know that culverts with similar deformations would still
stand.
ST. THOMAS, ONTARIO
MARCH 11, 1988
PAGE 2.
The information from Ohio mostly dealt with downward deformations whereas
it appears that the Port Talbot Culvert, Pattersons and Kettle Creek Road
#45 were peaking (ie., raising in the centre and coming in along the sides)
rather than deforming on the top and going out on the sides.
It was the opinion of the Engineers and Golder Associates that the peaking
problem was much more serious than the sagging problem.
The Assistant Engineer reported on the expenses incurred to date by Mrs.
Ward on Road #38 for a well and advised that well drilling had been done but
that she only had an estimate for some of the plumbing work from Muhlbock's
Plumbing and Heating. After discussion
"MOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT THE COUNTY OF ELGIN REIMBURSE MRS. AUDRA WARD OF LOT 118, CONCESSION VI,
TOWNSHIP OF BAY HAM (COUNTY ROAD #38) FOR HER EXPENSES INCURRED IN REPLACING HER
WATER WELL WHICH WAS CONTAMINATED BY ROAD SALT AS FOLLOWS:
1. BILL #1 TO #4 FROM MAY 10, 1987 TO MARCH 3, 1988 TO MRS. WARD $1,994.00
FOR SUPPLY OF WATER AND LAUNDRY SERVICES.
2. BILL DATED FEBRUARY 27, 1988 FROM D. R. MCCLINTOCK AND SON
SPRINGFIELD FOR DRILLING A 113 FOOT WELL.
3. INVOICE #034 FROM DAVID ROSS PUMPS, SPRINGFIELD FOR
INSTALLING DEEP WELL PUMP.
4. BILL DATED MARCH 9, 1988 FROM MUHLBOCKIS PLUMBING AND
HEATING, VIENNA PAID FOR BY MRS. WARD FOR MISCELLANEOUS
PLUMBING REPAIRS INCLUDING A NEW WATER PUMP (OCTOBER 22 TO
OCTOBER 24, 1987; INVOICES #1601, #1602, #1610, #1611,
#1612 AND #1616).
5. BILL DATED MARCH 9, 1988 FROM MUHLBOCK'S PLUMBING AND HEATING,
VIENNA FOR MISCELLANEOUS PLUMBING REPAIRS INCLUDING A NEW
TOILET.
6. BILL DATED MARCH 9, 1988 TO REPLACE COPPER DRAINAGE LINE WITH
PLASTIC BASED ON A CONTRACT PROPOSAL ESTIMATE.
TOTAL
CONTINUED
3,121.00
2,154.46
498.24
214.06
576.00
$8,557.76
51. 1HOM~5, ON1~RIO
MI\RC\1 11, 1988
p~GE 3.
"l'\O\lEll B~: ~. 11-. \'\II-RHN
SECOt-lOEO B~: J. flSCHER
CON11NUED . . . . .
lH1I-1 I\-1E ENGlt-lEER REQUESl lHE Mlt-llS1R~ Of I\-1E Et-I\llRON\'\Et-Il fOR 75% Of lHE
II-BO\lE COS1$ II-t-Ill 1\-1~1 I\-1E Et-IGlt-lEER PURSUE I\-1E RECO\lER~ Of I\-1E REM~lt-llt-lG
25% Of I\-1E COS1SfROl'\ fRII-t-IK CO~II-t-I COM?II-t-I~ Ll\'\lIEO.
CI\RRIEO."
I\-1E Et-IGlt-lEER RE?OR1Ell Ot-l lHE ~ORK 10 11Il-IE II-S fOLLO~S:
1. ?arKer consultants had completed preliminary plans for the \'\iddlemiss
Bridge and were forwarding them to the \'\inistry of lransportatiOn of Ontario
for their preliminary appro~al. It was hoped to ha~e this appro~al by
early June after which time a d~ailed design could be done.
lhe preliminary plans Showed a bridge 440 feet long, of a steel bo~ girder
design rather than a concrete girder inasmuch as the soil consultants,
Golder ~ssociates, felt that the additional weight of concrete could not be
tolerated. It would still be necessary to use poured in place piles to a
2. Winter control costs incurred to date were appro~imatelY $150,000 more than
they were last year at this time.
depth of 60 to 80 feet.
3. Brushing and tree cutting was continuing. Within the weeK most dead trees
on Road #48 between ~ellington Road and Radio Road would be cut.
4. striPping continued at the Pleasant \lalley ?i t and gra~el was being piled.
II-t the present time the entrance to the ?leaSant \lalley II-ggregates property
was being remo~ed under an agreement that was started three years ago.
5. ChittiCK construction limited had mo~ed their gravel crusher in but had not
yet started to crush.
6. Repairs had been completed to the Condor l'\an Lift and the sweeper and the
sweeper had started worK last weeK.
7. It would be necessary to maKe repairs to the G\'\ motor on Grader #22 including
straightening tne cranKshaft. It would alsO be necessary to replace the
pistons and the slee~es.
51. 1HOMA5, ON11\RIO
MARCH ll, 198B
PAGE 4.
8. lhe bo99ies on lruCK #83 were being replaced ll970 \,\acK) and it would be
necessary to do the bo99ies on lruCK #89 as well; as well as the motor on
9. lhe rear mounted disc mowers purchased twO years ago by the County had been
con~erted to side mount mowers. lhe two newer John Deere lractors could be
1rucK #90.
converted to 5 foot disc mowers at a reasonable cost. lhis would gi~e the
county a total of 6 side mount disc mowers. lhe two older John Oeere
sickle mowers would be kept for part time worK in areas that were close to
a repair depot.
IO. Repairs had been made to the Joseph street \-lill on Road #23 in ?ort Stanley.
ll. ?rime had been ripped up on Road #28 lcentennial II-~enue) north of southdale
Road and would be ripped up on Elm Street east of centennial.
12. lhe two double cab trucks and ~an had been recei~ed and the piCKUP was
expected snort1Y.
St. George street lRoad #26) continued to be a disaster and it hadbeennecessary
to hound spriet ~ssociateS and Elgin construction continuallY to keep it in a
passable condition.
t-IeedS Study update work would be done as soon as possible.
lhere were a n~er of c~chbasins to be replaced in Union and Sparta and
repairs to a number of others.
"MO'JED B'{:
SECOt-lDEO B~: C. R. ~lLLSE~
lH1I-1 ~ ?1I-~LlSl It-l I\-1E II-\,\OUt-ll Of $1,029.07 fOR WII-RDEt-I \'\II-Rl~N'S E~PEt-ISES fOR
I\-1E \-IOSPll11-Lll~ SUllE fOR I\-1E Ot-lll1-RIO GOOO ROil-OS II-SSOClII-110t-l COt-l\lEt-Il10N BE
APPRO~ED.
A. K. FORD
CI\RRIED."
ST. THOMAS, ONTARIO
MARCH 11, 1988
PAGE 5.
"MOVED BY: W. A. MARTYN
SECONDED BY: J. FISCHER
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 7 AMOUNTING TO $70,611.04
PAYLIST NUMBER 8 AMOUNTING TO $78,816.89
PAYLIST NUMBER 9 AMOUNTING TO $3,557.19
PAYLIST NUMBER 10 AMOUNTING TO $85,688.66
PAYLIST NUMBER II AMOUNTING TO $152,739.00
CARRIED."
The Committee noted the attached letter from Golder Associates reporting on
the Joseph Street Hill (Road #23) in Port Stanley.
In a request to Warden Martyn from the Town of Aylmer; the Town asked for
funds to move the Elm Street north intersection westerly to meet Elm Street
south directly at right angles to Beech Street. The Committee felt that it
would be impossible to grant the request as their present budget was dealing
with absolute priorities.
The Committee discussed the budget including proposed construction work at
some length. It was decided that the St. Thomas Suburban Road Commission should
continue with the work that they had planned as the pipe arch cuI vert on Road
#16 was in critical condition and could fail. The headwal1 on the Lindsay
Culvert was in danger of falling off and if it did it would reduce Road #29 to
one line with very restricted sight distance.
Drainage work was required on St. George Street in conjunction with sanitary
cleanup work by the Township of Yarmouth.
The Committee felt that work on Fairview Avenue (Road #22) should continue
but should stop short of the intersection of Road #27 (which could be done in
the future). The Committee also felt that the portion of road that was constructed
last year should have the top coat of pavement placed on it. It would be necessary
to extend the culvert at Sanders I Pond and gabion baskets would be required to
hold fill from falling into the water course. It was noted that the culvert was
some twelve feet in height with approximately eight to nine feet of the present
culvert being below water.
SI. 1\-10\'\II-S, Ot-ll II-R 10
~I\RCr\ ll, 19BB
pl\GE 6.
toward the Coyne KOO" '''0'''0--
the ECKer orain would remain until 1989.
b A fo~..' - ....0'1(1' meeting
. teA that the re~ i sed budget e rea"y ,c\ '" .. - .
lhe commlttee reQues u "
on ~aic\l 1Btn.
\I~O'JED B'{:
C. R. \t-tlLL5E'{
SECOt-lOEO B~: J. flSC\-IER
1\-111- 1 ~E 1I-0JOURt-I 10 9: 30 11-.\'\" f RIO II- ~, \'\II-RC\-I 18, 1988 ·
CI\RRIED."
COUNTY OF ELGIN ROAD DEPARTMENT
REGARDING COUNTY OF ELGIN LONG SPAN CULVERT CONCLUSIONS
REACHED AT A MEETING ON MARCH 10, 1988 BETWEEN
PHILIP BEDELL OF GOLDER ASSOCIATES AND
R. G. MOORE, COUNTY ENGINEER,
I. With data presently available the Port Talbot Culvert requires
rehabilitation in 1988 (as soon as possible).
2. The Van Order Culvert is also in poor condition and should also be
rehabilitated as soon as possible [unless data can be located to
prove that there are minimal problems].
3. That the problems at the Port Talbot and-Van Order Culverts are of a
different type, with those at the Port Talbot Culvert being more
serious and similar to the problems at Road #45 Kettle Creek and
Road #30 Patterson.
4. That information available from Ohio indicates that the Port Talbot
Culvet is in much poorer condition than all of those surveyed in
,
Ohio.
COU"'~ Of EL~l" RO~O QEP~R'~E"'
Pl~" Of ~c1\OIl REGJ\\\\llIlG lOIlG ~p~1l CUl~tR1S
~M~C\1 \ (), \ S88
,..-
I. ~nltor ~an order and port 1aloot Cul~erts on a ~ee~IY oasiS until
all frost \s out,
t oQ^t lalbot and ~an order cul_erts once frost IS
2. complete suf~eY a I \
out.
. ld f~ev and ma~e decision.
3. cnec~ difference (If any) ~ltn 0 SU '
4. lf anY crac~s are found In any structure. Close Road lmmedlatelY'
5. GO Ider ~s soel ateS to organ I te for SO \\ df \\ ling programme at tM
port 1albot and ~an order culvertS to be done as soon as frost
IS out of ground (drillIng ordered ~arcn 10).
G. county EngIneer to ad_Ise county Road committee of actions and
tne belief bY pnlllp 8edell and nlmself tnat tne problem IS
seriOUS enoUgn to ~arrant Immediate repair of tne port 1albot cul-ert
and continued monitoring ot tne ~an order Cul_ert.
. hl'th ohilin. 8edell on ~arcn 28tn to re_Ie~ anY ne~
7. furtner meet1ng .1" '" y
InformatiOn and report on progress.
. t < and tne county to summarize InformatiOn
8. In meantime Golder ~ssoC1a e,
recel-ed to date and to try to obtain additiOnal Information:
~: .
(a) from tlleir Calgary orancn and pro_ince of ~Iberta val"portaHOn
Department.
\ b) frO\ll tM i r f\II\eri can or ancn and purdue Un I _ersl tY .
~:
10 ascertain If any rib reInforced structures na-e failed and to
ascertaIn If tnere IS any otner cul_erts sno~lng tne type of
dlstreSssnownbY patterson, Road #45 ~ettle cree~ and port lalbot.
(a) ~lnlstrY of lrallsportatlon.
\0) 80~se~~orner - Dayton onlO.
cont i nue<'\ . . .
COUNTY OF ELGIN ROAD DEPARTMENT
PLAN OF,ACTION REGARDING LONG SPAN CULVERTS
Pl\GE 2.
(c) De SerioEngineering, Buffalo, New York.
(d) Hami I ton County, lowa (i nformat I on on way).
(e) Township of Norwich-Orford,measurements of Spitler Creek Culvert.
(f) New York Department of Transport.
(g) Michigan County Engineer.
9. Golder Associates to provide data to Parker Consultants to design
rehabilitation of a similar type to Kettle Creek and receive
Ministry of Transportation approval on an emergency basis. Cannot
be done until soils information is available.
10. Urgent search between now and mid-May to find culverts that are
behaving like Patterson, Shaws and Port Talbot that are still
giving satisfactory service. If we cannot find a number then we
must assume that the Port Talbot Culvert Is suspect and must
immediately proceed with rehabilitation.
II. Funding must be provided for soil testing and monitoring and
rehabi,Iitation of the Port Talbot Culvert, funds must be reserved
until a conclusion is made that the Van Order Culvert is safe for
period of time (minimum several years).
... '
./'
(@
Go\der Associates
CONSUL lING GE01EC"NICAL AND MIlliNG ENGINEEfIS
our ref; 881-3031
Fe~ruary ~5, ~988
corporation of the county of ~agin
450 sunset Drive
ST. THOMAS, ontario
N5R 5V~
1>>, T NTION; "Mr. R. G.
1$: GEOTEClINIC1\.L co~s
SLOPE STl\BILIT'l PROBLEMS
JOSEPll STBEET
(EWIN ROAD 23)
pT. STANliE'l, oNTARIO
Dear sirs:
Further to our February ~~, 1988 inspection of the above
site, this letter brieflY summarizes our comments on the
present condition of the road~aY and adjacent slopes.
~.
The section of road~aY under consideration extendS from the
Bridge street _ colborne street - "Main street in~~ersecti~n
easterlY _ to the East street - prospect street - curr1.e
BOulevard intersection. In this area, the road\liay ascendS
the east valleY ~all of the Kettie creek. A revi.e~ of the
~ inch to 200 foot scale topographiCal mapping for the area
of the site indicates that, at thiS location, the valley
'Wall is some 90 feet high ~ith an irregular topOgraphY.
The overall inclination of the valley ~all is generallY
steep, typicallY in eXcess of 2 horizontal to 1 vertical.
Based on the background information provided, ~he road~aY
on Joseph street ~aS constructed ~anY years ago, appa~en~lY
bY cut.ting into the slope on the south side and f1.ll1.ng
over the slope on the north side. This has resulted in
localized over steepening of the slopes. It is understood
that a storm se'Wer and ~atermain ~ere installed a fe~ years
ago on the south side of the roa:d~aY and a single familY
d'Welling ~as constructed at the toe of 'the slope
i1\lll\ediatelY north of the roadway. some excavat\.on appears
. .. 2
~ ---------------------------------------
__.,," CANA"" LlI) . "'" NOrl'NG"'" 1I0AO. LONDON. ON1'lI'O' CANA"A N.~ ,Pj · TELEP"O~E I""' ",.\lllllll' TELEt 0\\0""'"
_~ n c." A. iES.dlt-lI1E.O\<.INGOOM. ~ AUSTRALIA.
February 15, 1988
2
881-3037
to have been done at the toe of the slope in conjunction
with the house and driveway construction. Occasional
maintenance had been required to remove sloughed material
from the south edge of the road and on going deformation of
the sidewalk in the fill area on the north side of the
roadway' has occurred. In this area, portions of the
sidewalk have been supported by a timber faced retaining
structure which is deteriorating. Recently" cracking in
the asphalt pavement about 2 feet south of the guide rail
has been noted over a length of about 120 feet. Recent
observations indicate - that the cracks are increasing in
width.
DISCUSSION - PAVEMENT CONDITION
Based on the results of our' site inspection and the
background information provided, it is considered that
further, on going deformation of the sidewalks and
currently distressed areas of the roadway should be
expected, particularly following periods of heavy
precipitation. Should major movements occ~r, it would be
necessary ,to close the. sidewalk and r~locate the guide rail
to a stable area thus narrowing the travelled portion of
the pavement. In addition, any major movements may affect
the home at the bottom of the slope and the owner/occupant
should be advised of the potential danger.
REMEDIAL WORK
As discussed on site, the site topography and condition of
the existing slope is such that small scale remedial works
will not be effective. To effectively stabilize the
slopes, within the limited space available, consideration
could be given to constructing large gravity retaining
walls at the toe of the slope or installing a steel sheet
pile wall near the north edge of the roadway. As noted, it
is considered that, if detailed topographi.cal surveyor
cross sections can be provided, there is sufficient
geotechnical data presently available to carry out a
concep'tual design without drilling borehole!s. For final
design, a site specific drilling programme would be
required to provide detailed recommendations for the
design of the selected scheme.
. .. 3
~
, .
'"
881-30')1
~
If
')
feDruarY lS. 1988 .
. f tbe c~ac~s in tbe aspbalt ~~uld
VIe concu~tbat sea~lo~g. o. be infilt~ation of ~ate~ lontO
De Deneficial in 1\I~n;1\Ilo7.long ;oUld sUggest tbat tbe pa'l1e1\lent
tbe slope. In addlotloon. ~e 1 rlY inspected to detect
su~face and adjaCent slope D~ re~:",~ate . p~ecautions can De
anY sudden 1\Io'l1e1\lent SO tba a ~-
ta~en. .
ff.cientlY su~ari7.eS tbe
VIe t~ust tbat t;bis. letter. SU an~ co~ents. If any point
results of our slote lon~p,:ctlo<:>n o~ if yoU ~isb US to
requi~eS furtber cla~loflocaltlo~n.. rtn pbase of tbe re1\ledial
~oceed ~itb tbe concep~ua ~slo..
~o~~s. please contact~bloS offl.Ce.
'lours trulY,
GOLDER ~SSOCI~~ES
~. \--~)III(
l'bloliP R. Bedell, 1>. EnCJ.
?'R"B/1eb
_ . ..1 ^.. 6..SSoc\a\es
fI.
SUBMISSION tr0
'l)HE HONOUW"BLE ED FULoroN
M!.N!.S'l)ER OF 'l)~Sl?OR'l)A'l)!.ON FOR 'l)HE l?ROV!.NCE OF ON'l)pJ1.!.O
'l)he wardena of the Countiea of southweatern ontariO
Bill Martyn, warden, Elgin
carl Gibb, warden, EsaeX
Robert Bell, warden, Huron
walter spence, warden,_ }:.ent
Fred 1homaa, warden, Lambton
Richard aol ton. warden. Middleaex
Helen smith. warden, oxford
P\llIoa Gerber, warden, 'Perth
pt:'esented 01:
February '\988
We, the WardenG of the Counties of Southwestern Ontario, wish t9 make the
Ministry of Transportation aware of our concern that restricted provincial
dollars coupled with a deteriorating road system that is carrying more. and
heavier vehicl€~s has severely strained municipal resources. In this regard,
we endorse the statements made by Robert E. Leggate, President of the Ontario
Good Roads Association, who stated that we must find new money from the
general revenue fund of the Province to arrest the deterioration of the
municipal road system.
In spite of the fact that the vast majority of municipalities are raising
funds through taxation beyond the amount required to earn full provincial
. 'subsidy (and this alone"i'~( placing a hardship on the local taxl?ayers), we find
that we C:\re unable to keep abreast of the increasing needs. WE~ recognize and
appreciate the increased funds made available through the Ontario Municipal
Investment Fund and the Ontario Transportation Investment Initiative.
However, we do not feel this "band-aid approach" is the long tE~rm answer to
the problem. Additional dollars from the general revenue fund of the Province
must be made av'aila.ble on a continuing basis and the municipalities advised of
their entitlement early in the year.
It is our submission that the mechanisms are in place to enSUrE~ that any
addi tional funds can be fairly di.stribut.ed to the municipali t.iE~s. The
counties, regions, major urban centres and a number of larger t.ownships
presently have their provincial allocations determined via the use of a Needs
Study. In 1979, the provincial spending objective on the municipal road
system-anticipated addressing 75% of the resurfacing and 45% of the road and
bridge needs in the NOW plus 1-5 year categories over a fi ve YE~ar period.
Even with these limits, some of the more progressive municipalities were
contributing 100% local dollars and thereby exceeding the provincial spending
r'
;
4'
- 2 -
objective. It is very clear from examining the impact on individual
inventoried needs that a return to that spending objective represents a very
substantial sum across the Province. However, it does very validly reflect
the additional provincial financial commitment which is necessary to stem the
very real deterioration being experienced in the municipal road system - a
deterioration which will be magnified if the trucking industr;~ receives
support for its proposal to increase truck length and, more clri tically, truck
weights. The muni.cipalities need time and funding to prepare for this
increase in usage and load weights.
Those local municipalities not participating in a Needs study program would
simply have their provincial allocation increased by the same proportion as
the increase in funds made available to the Ministry of Transportation' for
municipal road purposes.
Mr. Minister, you are aware from the information returned to your Ministry on
an annual basis by the municipalities, that the municipalities across
,
Southwestern Ontario have made a concerted effort to arrest the deterioration
of our municipal road system by spending 100% municipal dollars on road
construction and maintenance. In spite of limited resources at the municipal
level, local councils, because they are closest to the electors and easily
contacted, will continue to raise the maximum funds possible to address the
problem.'" As we said earlier, our resources are strained. Addi tional dollars
must be made available annually from the general revenue fund of the Province
of Ontario to address this very pressing problem.
"f
- 3 -
we trust that you share the concerns raised by this group and many others and
~ould ask that yOU do your utmost to convince the premier, the Treasurer, and
your fello~ cabinet Ministers of the urgency of the situation and the
requirement to address the deficiencies on a continuing basis.
Thank you.
."
COUt-li~ Of ELGl~ RO~O CO\,\\'\ll1EE
~
fEBRUI\R'{ SESSION
\988
10 I\-1E ~ II-ROE t-I II-t-IO \'\E\'\B ER S Of 1 \\E C OU t-Il~ Of E L G It-l C OU t-IC 1 L
'(OUR ROAD COl<l'\ll1EE RHOR1S II-S fOLLO~S:
l. ~e recommend that the submiSsions to the \-Ionourable Ed fulton,
\'\ini ster of \ransportation for ontariO by tne ~ardens of the
counties of southWestern ontario aSKing for an increase in
funding be endorsed. lll- copy of thiS submission is attached
to t\li 5 report.)
II-LL Of ~\-IIC\-I IS RES?EC1fULL~ SUB\'\111EO
~----
C \-\1\ 1 R\'J\ I\N ·
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION
1988
.
"
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have been advised by the Ministry of Transportation of Ontario
that the following spending allocations have been made to the County
of Elgin for 1988:
Fixed Costs Objectives (Including Road and Bridge $3t525t900
Maintenancet Overhead, Machinery and Housing and
Drainage Assessments)
Road and Bridge Construction It287,200
Asphalt Resurfacing 1,825,000
Rebates to Urban Municipalities n,400
.
".-
TOTAL GENERAL ALLOCATION $6.71.0.SqQ..
This allocation is supported by a subsidy of $5,346,700 at a subSidy
rate of 50% on rebates to u~ban municipalities and 80% subsidy on
the remainder.
Expenditures by the County of Elgin must reasonably coincide with
tile allocation classification (ie't the funds for new machinery or
asphalt resurfacing cannot be diverted to other uses unless thE!re is
f.1>.
a shortfall in the Fixed Cost Objective for Maintenance).
An error was made by the Ministry of Transportation of Ontario in
the initial allocation and the County of Elgin.must apply for a
supplementary spending allocation of $353,700 for Fixed Cost Items
(road maintenance and urban rebates), this total allocation represents
$281,800 subsidy. We have been assured by the Ministry of Transportation
that the supplementary spending allocation will be approved (this
is a portion of the $6,710,500 total above).
All requests for supplementary allocations must be submitted by
County Council to the Ministry of Transportation before March 1,
1988.
We have been informed that we are not eligible for any of the $30,000,000
allocation to the Onta'rio MuniCipal Improvement Fund (O.M.I.F.) as
our road system does not fall below the target level of 70% system
adequacy.
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT - FEBRUARY SESSION 1988
PAGE 2.
We may be funded for supplementary allocations through the Ontario
Transport Investment Initiatives (O.T.I.I.) for our supplementary
request. As well'we.~re eligible for expenditures for County bridges
on local roads (such as the Tates Bridge).
:
WE RECOMMEND:
1. That the resolution of the City of Oshawa regarding maximum lengths
of trucks and trailers and the maximum legal weights that can be
carried on them be filed.
...-r-
2. That the resolution of the City of Peterborough, requesting the
Premier of 'Ontario and the Ministry of the Environment to launch a
programme to inform and educate the citizens of Ontario with regard
to the problems of waste disposal and selecting landfill facilities,
etc., be endorsed.
3. That the attached budget in the amount of $44,000 for expenditures
not subsidized by the Ministry of Transportation be approved.
4. That the City of St. Thomas be notified that the 1/2 mill contribution
amounting to $48,200 will'be required for St. Thomas Suburban Road
Commission purposes in 1988.
5~ That the County road levy for 1988 be $1,461,000 which includes the
following expenditures:
(a) County of Elgin's share of General Spending
Allocation (After Ministry of Transportation
Subsidy and the Contribution of the City of
St. Thomas toward the St. lhomas Suburban
Road commisSi~t System has been Deducted).
(b) Expenditurercsubsidized by the Ministry of
T .!'-
ransportatlon.
$1,315,000
44,000
n;'"
(c) County of Elgin's Share of a Supplementary
Allocation Request to the Ministry of
Transportation for the Construction of
Road #30, Concession XIII, Township of
Yarmouth.
100,000
(d) The County of Elgin's cost of a Supplementary
Allocation Request with regard to the Closure
of the Tates Bridge.
2,000
Cont i nUE~d . . .
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT - FEBRUARY SESSION 1988 PAGE 3.
In 1987 the County road levy was $lt278tOOO. The County's share
(before municipal audit) was estimated at $lt429,724 (See Second Report
Page 9) as no County levy was made for the supplementary allocations
received from the Ministry of Transportation for Pattersons Bridge
construction and for Road #45 Kettle Creek Culvert repairs.
1988 levy increase over actual 1987 levy L4.3%.
1988 levy increase over actual 1987 expenditure 2.2%.
6. That an application be made to the Ministry of Transportation of
Ontario for a supplementary spending allocation in the amount of
$400tOOO ($300tOOO subsidy) for engineeringt land purchaset constructiont
etc., on Road #30 (Radio Road) Concession XIII, Township of Yarmouth.
In 1987 the Ministry of Transportation agreed to fund construction
on the Radio-Hubrey Road Link to both the Counties of Elgin and
Middlesex at a 75% subsidy rate.
Inasmuch as considerable engineering work' remains to be done by th2
County of Middlesex the Minister had requested that the County of
Elgin proceed as soon as possible to complete their end of the
.-;.,.
road.
Your Committee feels that this request for a supplementary allocation
of $400tOOO can be spent this year on the County of Elgin portion
of the road link.
Additional allocations will be required in future years to complete
the project.
7. That an application be made.to the Ministry of Transportation of
Ontario for a supplementary spending application of $IOtOOO ($atOOG
subsidy) for costs incurred in the closure of the Tates Bridge in
Lot 7t Concession VIIIt Broken Frontt Township of Dunwich.
8. That an application be made to the Ministry of Transportation of
Ontario for a supplementary spending application in the amount of
$353t700 ($281t800 subsidy} for fixed cost spending on the County
of Elgin road system.
This supplementary spending allocation is included in the $6t710tOOO
initial allocation to the County although it was made at a differerlt
time to the original allocation. As an error was made in the
original allocation by the Ministry of Transportation it is necessary
that we apply for a. supplementary spending allocation. We have
Continued
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT - FEBRUARY SESSION 19B8.
PAGE 4.
been assured by the Ministry of Transportation that this allocation
will be forthcoming. This subsidy allocation is included in the
$35,346,700 allocati9~ referred to in Ite~ No.1.
9. That we recommend that County Council supports the Committee's
action in making the following requests to the National Transportation
Agency.
That the County of Elgin requests the National Transportation
Agency to extend the time for submission of appeals with regard to
the Canadian Transport Commission Order No. R-41399 which allowed
the CSX Transportation Incorporated to abandon the Lake Erie and
Detroit River Railway from mileage 102.8 (West Lorne) to mileage
126.8 (St. Thomas). We request that the extension of time be
sufficient to allow the county of Elgin to study its future requirement~
for its County Road system at all County road crossings of the Lake
Erie and Detroit River Railway and to submit them for the consideration
of the National Transportation Agency for inculsion by the Transportation
.,...............
Agency in the Order.
We also request that the General Public and local municipalities be
notified of the abandonment and that public notice through the
press be given (for at least 3 weeks) and that the local municipalities
and public be given sufficient time to detail their concerns with
regard to the proposed abandonment to the National Transportation
Agency. We request that in the event that the Agency cannot resolve
the concerns of the general public, local municipalities and the
County, that the Agency repeal the abandonment order and hold a
hearing into the matter at a convenient time and place in Elgin
County.
Both the Warden and Engineer have had a number of conversations
with the Honourable John Wise and his office and have been advised
that the date for appeals has been extended from January 28th to
February 15th. The above appeal was forwarded last week to the
National Transportation Agency asking that the time for appeals be
Continued ... .
p~GE 5.
COU"11-0F tLG\" RO~O C~\11tt
1HIRO RtPOR1 _ fEORU~R~ StSSlOM 1900
e~tended and that general notice to all munici?allties and the
general ?ubllC be gi~en so all could maKe Kno~n their concerns to
the ~gencY, 1his ~ill also gi~e the county of ElgIn engIneerIng
staff suffIcient tIme to e~amine each crossing in detail to ascertain
the needs of the County for road ~idenlng. drainage. etc.
~LL Of WH1CH lS RESPtC1fULL~ SUO~111ED
C \11\ 1 R"'~~
--
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION
1. Administrative Charges from Clerk1s
Office for Payroll Preparation.
2. Road Committee Inspections (Meetings
with the County of Middlesex, Etc.)
3. Contributions and Retirements, Etc.
4. Liability Insurance (Includes
Environmental Insurance)
5. Memberships, Etc.
6. Sick Leave Plan payouts
7. Urban Rebates on Non Subsidized
Expenditures
8. Over Expenditure to Earn Maximum
Subsidy
TOTAL
,-
1988 ESTII~ATE
$ 5,000
500
1 ,000
10,500
350
12,000
2,?00
11 ,950t
$44,000
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
"
'I
FEBRUARY SESSION
1988
The following is a Summary of Expenditures on Elgin County and
St. Thomas Suburban Road Commission Roads in 1987.
In accordance with Ministry of Transportation practice, Payroll
Burden such as Holidays With Pay, Sick Time, Etc., has been distributed
to various projects and does not appear as a separate item.
CONSTRUCTION
..,~,
(A) BRIDGES:
(1) Road #45, Southwold Township - Repair
of Kettle Creek Culvert.
(2) Road #30, Yarmouth Township - Replacement
of Pattersons Culverts with a Bridge.
(See also St. Thomas 'Suburban Road
Commission Expenditures.)
(3) Road #14, Southwold and Dunwich Townships -
Surveying and Engineering for Replacement of
Middlemiss Bridge over the Thames River.
(County of Elgin Share.)
(4) Tates Bridge, Dunwich Township - Soil Tests,
Reports, Etc.
(County of Elgin Share.)
(5) Road #16, Port Talbot Culvert Repair
Engineering.
TOTAL (A)
(B) CONSTRUCTION ROADS:
(1) Road #2, Dunwich Township - Grading, Granular
Base, Paving, Etc.
(2) Road #2, Village of West Lorne - Repairs to
Catchbasins and Replacem~nt of Curb and
Gutter, Etc.
(3) Road #22, Yarmouth Township (Fairview Avenue)
..-Grading, Granular Base, -Paving, Etc.
$ 588,044.71
745,845..93-
2,899.78
10,016.03
868.60
$1,347,675.05
$368,775.36
63,872.78
300,409.60
Continued . . .
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
(B) (4) Road #45, Malahide Township - From
Highway #73 to Road #40, Grading,
Paving, Cleanup, Etc.
(5) Road #30 (Radio Road), Concession XIII,
Yarmouth Township - Surveys and
Engineering. Etc.
(6) Miscellaneous Surveys for Future Work
Including Road #43 North and South of
Calton.
(7) Land Purchase Including Widening for
Construction on Road #45, Malahide
Township and Road #2, Dunwich
Township.
TOTAL (B)
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.
(l) Road #2, Aldborough Township from West
Lorne to Aldborough-Dunwich Townline.
(2 ) Road #8, Dunwich Township, Entrance to
Pearce Park.
(3 ) Road #13, Dunwich Township - From Dutton
to Road #14.
(4) Road #14, Dunwich and Southwold
Townships - From Road #13 to Road #9.
(5) Road #18, Southwold Township -From
Road #20 westerly.
(6) Road #36, Yarmouth Township - Sparta
Southerly and Easterly on Road #24
from Road #36.
(7) Road #40, Malahide Township ~ From
Mount Salem to Road #42.
(8) Road #42, Malahide and Bayham
Townships - From Road #40 to
Port Burwe II.
(9) Road #44, Bayham Township - From
Highway #3 (North Hall) to Road #46.
TOTAL (C)
PAGE 2.
113,402.28
17 , t~81. 12
14,044.34
30, ~757 .44
$908,!542.92
$ 190,190.29
67,912.51
155,557.17
20,056.19
66,736.87
39,210.65
4,980.14
787,920.65
73,540.05
$1,406,104.52
COUNTY OF ELGIN ROAD DEPARTMENT'
SECOND REPORT - FEBRUARY SESSION 1988
(D) MISCELLANEOUS:
(1) Credit Machinery Ownership Costs, Etc.,
Charged to Accounts Receivable and
Miscellaneous Machine Accounts and
Townline Accounts.
(2) New and Used Machinery and Major Repairs
to Presently Owned Equipment.
(3) Drainage Assessments Charged Against
County Roads.
(4) Credit from Pleasant Valley Gravel Pit
Ownership. (Partial Retrieval Operating
Cost Charged in Past Years.)
TOTAL (D)
TOTAL COUNTY CONSTRUCTION
(E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION:
(1) Land Purchase Including R.oad #26 (St. George
Street).
(2) Removal, Etc., of Old Culverts at Pattersons
Bridge Site,. Road #30.
(3) Road #29, Complete McBain Concrete Culvert.
(4) Road #29, Soil Tests and Engineering Lindsay
Culvert.
(5) Road #25, Complete Concrete Culverts (Wellington
Road).
(6) Road #26, Engineering, Surveying and
Inspection (St. Goerge Street).
(7) Drainage Assessments Charged Against-
St. Thomas Suburban Road Commission
Roads.
TOTAL ST. THOMAS SUBURBAN ROAD COMMISSION
CONSTRUCTI ON
TOTAL CONSTRUCTION BY COUNTY OF ELGIN AND
ST. THOMAS SUBURBAN ROAD COMMISSION
PAGE 3.
$ 92 l' 967 . 96 CR.
6451,173.81
63:.043.45
115,000.00 CR.
$500,249.30
$4.162.571.79
$ 3,236.36'
72,860.69
2,559.48
4,668.98
1,734.52
4,596.77
26,089.64
$115 t 746.44
$4.278.318.23
COllln~ Of (lGlU RO~1l CQlo\t'\\11EE
SECO"1l R(POR1 _ f(eRIl~R~ S(SSlO" 1988
\,~Gt 4.
~
. !l01 ( : let te rs and numbers corre s ?ond to l\ In 1 st r~ of 1r an S?o rta t 1 on J\C COUl\t "umbers.
:.;...;--
Sl. l\'\OW\S
S\j\)\jR8P.~ RO~U
co~~\SS\O~
~~~
,..-
p. _ cul~erts and BridgeS
_ \ BridgeS
_ 2 cul~erts
B _ Roadside ~aintenance
_ \ Grass cutting
_ 2 1ree cutting
_ 4 Drainage
_ 5 Roadside l\alnteOaoce. washouts.
Shouldering, Etc.
_ 6 1ree Planting
_ 7 Ilraloage ~ssessments (Re?alrs Onl~)
C _ "ard 10? l\alntenaoce (pa~ed RoadS)
_ 1 Repairs to \'a~ement
_ 2 sweeping .
_ 3 ShOulder l\aloteOance (lOcludlng
Gra~ell109..llitChl09. (tc.)
_ 4 surface 1reatment
Il _ loOse 10? l\alntenance (Gra~el RoadS)
_ 2 Grading Gfa~el Roads
_ 3 oust control
_ 4 oust control ,prime)
_ 5 Gra~el Resurfacing
$
E _ ~inter control
_ 1 Snow Plowing
_ 2 sanding and salting
_ 3 Snow fence
_ 4 ~inter standbY
* lotal ~inter control
. 1985 Wlnter cootrol - $533.197
\986 Winter control - $739.\73
29,043.87 $ 2,265.76 $ 3\,309.63
63,505.28 5,7\0.88 69,216.\6
6\,801.84 II ,8\0.31 73,6\2.2\
\28,647.43 4,532.96 \33,\80.39
\3\,950.44 \9,002.39 150,952.83
20,49\.90 \4,427.55 34,9\9.45
2,292.34 32.80 2,325.\4
\ ,7\\.37 2\6.74 \,928.\\
168,751.0\ 3\,427.90 200,\18.9\
\ 8,568.79 \,449. \ 9 20,0\1.98
59,396.23 52, \15.46 \\\,571.69
\34,196.74 7,661.40 \1\.\,858.14
53,431.53 4,555.15 57,986.68
69,540.62 \2,970.52 32,5\\ .\4
3,.l21.33 9,952.39 \3,073.72
235,477.0\ 32,948.42 268,425.43
\\0,262.62 9,\6\.29 \\9,423.9\
271,932.40 36,027.1\.5 307,959.85
23,\45.17 3,620.65 26,765.82
25,678.\3 3,578.56 29,256.69
43\,0\8.32 52,387.95 483,406.27
continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 5.
MAINTENANCE - COUNTY ROADS
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
F -Safety Devices
- I Pavement Marking (Centre Line)
- 2 Signs
- 3 Guide Rail
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
35,865.31
162,510.95
3,540.88
58,872.13
34,630.11
48,067.25
7,917.69
6,293.98
26.65
5,791. 94
4,789.96
43,783.00
168,804.93
3,567.53
64,664.07
39,420.07
48,067.25
TOTALS
$1.956.432.68 $288.348.05 $2.244.780.73
OVERHEAD - COUNTY
,-
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. ' Superintendence, Including County $133,521.96 $ 9,588.39 $143,110.35
Engineer, Assistant Engineer,
Superintendents and Vehicles. .
2. Clerical. 77 , 177 .03 5,542.19 82,719.22
3. Office. 26,617.24 1,911.42 28,528.66
-
4. Garage - Stock and Timekeepers, 112,234.06 8,059.68 120,293.74
Maintenance, Heat, Etc.
5. Tools. 21,590.48 1,550.45 23,140.93
6. Radio. 7,010.52 503.43 7,513.95
7. Needs StUdy Update and Traffic 15,320.35 1,524.45 16,844.80
Counts.
8. Training Courses. 9,909.71 711.63 10,621. 34
9. Miscellaneous Insurance. 2,282.12 163.88 2,446.00
10. Retirement Benefits (Sick Time 30,006.06 30,006.06
Paid to Retired Employees).
11. Deferred Time. 7,113.94 CR. 7,113.94 CR.
TOTALS $428.555.59 $29.555.52 $458.111.11
Overhead is charged against the St. Thomas Suburban ro~q Commission Roads on a
percentage basis of the cost of construction and maintenance on the St. Thomas
Suburban Road Commission Roads as a percentage of all construction and maintenance
on both St. Thomas Suburban Roads and County Roads (Urban rebates, equipment purchases.
drainage assessments. items not for sUbsidy. etc.. are not considered i"n'determinfng
the overhead percentage). In 1987 the Overhead charge to the St. Thomas Suburban
Road Commission was 6.7%
Pf\Gt 6.
COUlI1~ Of ElGIll RO~O COl-ll'lH1Et
StCOllO REPOR1 _ fE8RU/o-R~ SESSIOll 1988
~~ 1\1E
~
SI. I\\OMf\S
SUBURBf\N ROAD
COMM1SS10N
~~ ~
1. Road Liability lnsurance. 4,610.00 12.8.00 4,738.00
2.. ~iscellaneouS (Including MembershipS. 971.18 130.00 L 10l.18
Road committee lnspectiOnS and
. MeetingS. contributiOns. Etc.).
3. In,oices from the County ClerK'S Office 4,481.93 4 ,48\. 93
for preparatiOn of Employee payroll.
4. payment for ~ccumulated SiCK 1ime to \1 ,886. \1 17,886.17
EmplOyees Still in EmplOyment of the
county of Elgin. -
.
5. payment to St. 1homas Suburban Road 175.00 175.00
/""""" commiSsioner (feeS and E~penses)
6. contributiOn from st. 1homas Sanitary 366.08 CR. 366.08 CR.
Collection Ser,ices limited 1o~ard
Road #18 --- - - .---
101 f\LS ~7~ ~ f~~
Rebate to 1o~n of /o-ylmer and ~illages of 25~ of their Road le'Y
(SUbSidized bY the ~inistry of 1ransportatiOn at 50~)
payroll 8urden costs including labour 10taled $518.025 in 1981
and ~ere distributed in accordance ~ith ~inistrY of 1ransportatiOn
standard practice to the ,arioUS operatiOns.and equipment repair.
etc.
~
$70,2.03.75
CO\ll\i~ Of ElG\l\ RO,.,o CO\'\l'll1iEE 8
_ RE~ORi _ fElIR\l~R~ SESS10l\ 198
~
~~) construction.
t8) \l\aintenance.
tC) O\Jernead.
~O) urban Rebates.
tEl ltemS 1I0t for subsidY
5U81 01 ~lS
~OO: \987 stoc\<' 8a\ance
;...--
SUB101 ~lS
~: 1986 StocK 8alance
101~l
\>~GE 7.
S"'\. l\-\O\l\f\S
SU8UR8~t\ RO)\O
co~\l\\SS\OH
~~
$a,162,571.79 $115,7aG.a4
~
$4,278,3\8.23
288,348.05 2,244,780.73
29,555.52 458.111.\1
70,203.75
433.00 28,0\6.20
------- -~
$434,083.01 $7,079,430.02
99,493.\6
------ ~
$434,083.01 $7,178,923.18
17,037.22
------ .~
W4.0~ n,.12-1.885~
\,956,432.68
428,555.59
70,203.75
27,583.20
~
$6,645,347.0\
99,493.\6
~
$6 ,744 ,840 . \ 7
77,037.22
~
~
, c b 'd" $7 073,869.76.)
t* iotal for ~inistrY of iransportat\on oU S\ J '
CP,lC\llP,nOl\ Of tlEi CO\ltli~ E'j.~El\\ll1\lRES
, b 'd' in 1987 as foIIO~S:
ine ~inlstrY of iransportatiOn ~ro~\ded su S\ \es
/""'"
~:
~ ~7Q 203 75 ~ounting to $35,101.87.
\. 50~ on \lrban Rebates 0' · ' ·
2. subsidY on General E~pendltures of $a,848,998.\3.
irs to tne ~ettle creeK cul~erts
3. $320,000 on E~pendutUre of $aoo,OOO for \\epa .
on Road #45.
. f <506 000 for Building of ~attersons Bridge on
4. $alG,500 on E~pendlture o' '
Road #30.
. f t9 000 for soil iests at iateS Bridge.
5. $7,200 on E~pend1ture 0 ..
./
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 8.
COUNTY AND
ST. THOMAS
MINISTRY OF SUBURBAN
TRANSPORTATION ROAD COMMISSION TOTAL
SUBSIDY PORTION EXPENDITURE
EXPENDITURE
Urban Rebates
$ 35,101.87 $ 35 , I 01.88
4,848,998.13 1.239,667.88
320,000.00 80,000.00
416;500.00 89,500.00
7,200.00 1,800.00
$5.627.800.00 $1.446.069.76
Regular Expenditures
Repairs to Kettle Creek Culverts
B~i1ding of P~ttersons Bridge
Soil Tests at Tates Bridge
TOTALS
Average Rate of Subsidy on Regular Expenditures --$4,848,998.13
(No Subsidy on $28,016.20 - Items Not For Subsidy.)
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
TOWARD TUE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
,'-'-
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 7)
Expenditures Subsidized by the Ministry of Transportation
Rate ~f Ministry of Transportation Subsidy 79.64%
Subsidy Payable on St. Thomas Suburban Road Commission
Expenditures is
TOTAL EXPENDITURES
LESS: MINISTRY OF TRANSPORTATION SUBSIDY
BALANCE
PAYABLE BY THE CITY OF ST. THOMAS (50%)
DEDUCT: CREDIT FROM 1986 OPERATION
SUBTOTAL
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS FOR 1987
CRED IT TO 1988
$ 70,203.75
6,088,666.01
400,000.00
!i06 ,000.00
9,000.00
iZ..Jl73.869.76
79.64%
$434,083.01
$433,650.01
$345,358.87
$4-34,083.01
345,358.87
$ 88,724.14
44,362.07
634.74 CR.
$ 43,727.33
45,100.00
$ 1.372.67
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 9.
COST TO COUNTY OF ELGIN OF 1987 OPERATIONS
Total Expenditures (Page 7)
Less: Credits - (a) Ministry of Transportation Subsidy (Page 8)
(b) Cost to City of St. Thomas of
.St. Thomas Suburban Road
Commission System. (Page 8)
Net Cost (Subject to Ministry of Transportation Audit)
$/ , 101 ,885.96
5,627,800.00
44,362.07
$1.429.723.89
In 1987 the County of Elgin Levied a Road Rate of $1,278,000
No County Road Levy was made to support supplementary subsidy received for the Road
#45 Kettle Creek Culvert repairs nor for a large portion of the supplementary
subsidy received for building of the Patter sons Bridge.
In 1987 Payment Vouchers totaled $7,707,228.52comparedto $6,076,364.70 in 1986
(nearly 27% increase).
The difference between the Total Voucher Payments and the Total Road Expenditures
Included:
(a) Work on Townline Roads and Bridges (including the Middlemiss and Tates Bridges).
(The County of Middlesex, the County of Oxford and the Region of Ha]di~and-
Norfolk.)
"'~
(b) Surface treatment work for various municipalities including the City of
St. Thomas ($206,948.79).
(c) Asphalt paving contract for Township of Southwold and the Village of Dutton
($162,786.64).
(d) Work on various Municipal Drains, materials sold and work performed for
municipalities and others.
The County of Elgin in 1987 participated in a Government of Canada Summer Incentive
Programme (Surveying Assistant) with a net grant to the County of $2,440.00.
The Road Department was requested to have personnel available for a Mosquito Control
Programme for the prevention of encepahlitis. The cost of $30.90 was Charged to
the General Government Account.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
.'
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have purchased the following equipment which was charged to the
1987 Road Budget:
(a) Case W30 - 3 Cubic Yard front End Loader with the County's
John Deere 644 Loader as a trade-in.
(b) 3/4 Ton Chevrolet Pickup Truck with the County's 1979 Pickup
Truck being transferred to Elgin Manor.
(c) Chevrolet Van with the County's 1979 Chevrolet Van as a trade-in.
(d) Two Ford Double Cab 1 Ton Pickup Trucks.
(e) Used Condor Hydraulic Boom from Aerial Platforms of Oakville
with the County's used Condor as a trade-in.
2. The Engineer has been authorized to attend:
(a) The Municipal Engineers' Annuaul Meeting in conjunction with
the Ontario Good Roads Association Convention.
(b) The Municipal Engineers' Annual Workshop.
(c) The Suburban Road Commissions Annual Meeting. .
(d) The Roads and Transportation Association of Canada Convention.
3. The Assistant Engineer has been authorized to attend:
(a) The Municipal Engineers' Meeting in conjunction with the
Ontario Good Roads Association Convention.
(b) The Municipal Engineers' Annual Workshop.
(c) The Suburban Road Commissions Annual Meeting.
4. The Engineer has been authorized to negotiate with the Canadian
Pacific Limited for the work necessary to remove the tracks from
the County road allowance on Roads #38, #42 and #45 in connection
with the Canadian Pacific's abandonment of their Port Burwell td.
Tillsonburg rail line.
The Engineer tlas also been authorized to negotiate for road widening
as required on Road #45 and Road #42 at the Port Burwell BridgE~.
p~GE 2..
,
. COU~I~ Of tLG1~ RO~O CO"""n1ff
nRSl RfPORl _ ff\WU~R~ SfSS10~ 1988
~
5. 1ne tngineer.nas been autnori.ed to negotiate ~itn tne CS~ 1ransportatiOn
Incorporated operatOr of tne ChesapeaKe and Ohio Rail~aY company
for the removal of tracKs. equipment. etc.. from County road crossings
and for road ~idening as required as the abandonment of the company's
line oet~een ~est Lorne and St. 1homas has been approved by the
canadian 1ransport commission.
\4E RECOtl\t'lEt-\\):
1. lhat the resolution of the 1o~nshlP of Peel regarding ~aste dispOsal
be filed.
~LL Of ~"lC" lS RfSPfClfULL~ SUB~lllfO
--.-
C\1 f\l Rt'lf\t-\
:.-
SI. 1\-10\'\II-S, Ot-lll1-RIO
fEBRU~R'{ l2, 19BB
pl\GE 1.
I\-1E COUt-Il~ Of ELGlt-l ROll-O CO\,\\'\lIIEE met at the II-dministratiOn Building
at 9:30 a.m., friday, february 12, 1988. II-II members were present. II-IsO
present was \'\r. Robert stoCK of the l'\inistrY of lransportatiOn, the Engineer
and II-ssiStant Engineer.
"~O'JED B'{:
SECOt-lOEO B~: C. R. ~lLLSE~
1\-111-1 ,\-IE \'\It-lU1ES Of I\-1E \'\EE11t-lGS Of OECE\'\BER 10, 1987, JII-t-IUII-R~ 13,
J II-t-IU II-R~ 18 II-t-IO JII-t-IUII-R~ 28, 1988 BE 1I-??RO\l EO ·
CI\RRIED."
J. flSCr\ER
I\-1E Et-IGlt-lEER RE?OR1EO Ot-l I\-1E fOLLO~lt-lG ?ROJEC1S:
I. II-n appeal regarding the CS~ abandonment between st. lhOmas and ~est Lorne
had been forwarded to the t-Iational lransportatiOn II-gency. Copies of notices
protesting the abandonment had been recei~ed from ~arioUs local municipalities.
2. .superspan informatiOn from the firm of BOwser-l'\orner of oayton, OhiO waS
being e~aluated. lhis is the onlY firm or go~ernment agencY that haS been
found to date that had written any teChnical information on the distortion
of ellipses or arch cul~erts.
It waS not Known if their methods would be applicable to the County of
Elgin'S cul~erts or not.
I\-1E Et-IGlt-lEER RE?OR1EO Ot-l I\-1E ~ORK 10 Oil-IE II-S fOLLO~S:
I. ~inter control had been fairlY hea~y in the past weeK.
2. lree cutting had been started on Road #48 in ~armouth lownshiP,
3. Some pit rum gra~el had been stocK piled in ?leasant \lalley but most truCKS
had been en9aged in winter control operatiOns.
4. flOyd \-Iumphries had returned on a full time basiS but would restrict his
acti~itieS to indoors as much as possible.
5. oorothY ~ilKinson had been off for the past se~en dayS due to illness.
6. lhe Engineer had completed the II-nnual Return to the \'\inistry of lransportation.
7. Ray Collard and his wife would go to loronto to attend the ontario Good
Roads con~ention and RaY would recei~e his 40 year long ser~ice certificate.
-~,
Sl. 1HOMAS, ON11\RIO
FEBRU~R~ 12, 1988
pJ.\GE 2.
--""'"
8. lhe Engineer had attended a seminar by the \'\inistry of the En~ironment on
february lIth. It appeared that an En~ironmental II-ssessment would not be
necessary for the rebuilding of the \'\iddlemiss Bridge however a ClasS 'B'
screening process would be reQuired for the closure of the lates Bridge and
for the diversion of Road #30 in concession ~lll, lownshiP of ~armouth. II-s
the estimated cost was under $875,000 a Class 'c' full en~ironmental report
would not be reQuired on Road #30.
SECONDED B~:
1\-111-1 lHE fOLLO~lt-lG ?1I-~LlS1S BE 1I-??RO\lED fOR pII-~\'\Et-Il:
?1I-~LlSl t-IU\'\BER 5 II-\'\OUt-ll1t-lG 10 $74,430.54
?1I-~LlSl t-IU\'\BER 6 II-\'\OUt-Il1t-lG 10 $93,583.29
J. FISCHER
C. R. WILlSE~
"MO'J ED B'(:
CJ\RRIED.\I
Ree~e t-Ieukamm reported that the ?ersonnel committee has made an offer to
the Road Department EmployeeS' II-ssociatiOn and were Quite hopeful that the
offer would be accepted and hoped to ha~e the contract ratified at the february
County Council meeting.
CORRES?Ot-lDEt-ICE ~II-S t-I01ED II-S fOLLO~S:
I. from the lownshiP of \'\alahide rezoning property on Road #45 between the
Rodgers Side Road and \-lighway #73 to rural residential.
2. from ?iche's lree Ser~ice reQuesting lights at the intersection of Road #35
and Highway #3 in Orwell.
lhe Engineer was instructed to write \'\r. ?iChe's and ad~ise him that this
was a matter between the \'\inistry of lransportation and the lownshios of
'{armoutn and Malanide.
construction prioritieS as attached were discUssed at some length.
SI. 1\-10\'\II-S, Ot-lll1-RIO
fEaRUII-R~ IZ, 19B8
pl\GE 3.
lhe Engineer reported that \,\r. ?hiliP Bedell of Golder II-sSoCiates had
lOOKed at the Joseph street hill lRoad #23) in ?Ort stanley and had come to the
conclUsion that remedial worK should be done as soon as possible to stop the
water from going throUgh the cracKS in the pa~ement opposite frances street.
lhere appeared to be serioUS sliPpage and there was no way of ascertaining ~hen
a major slide might occur. \-Ie had SUggested that the county do a comolete
sur~eY of the hill so that the type of remedial worK necessary could be disCUssed.
lhe hill had been sliding for a number of years and it was possible that the
rainS softening the clay had created problems similar to se~eral superspans
. h It would cost in the order of
with the clay sub-base lo,sin~ lts strengt ·
l" the ?ost Office and
$300,000 to build a ain ~all from the ground le~e ,le.,
frances street le~el to support Joseph street). lhis did not include any worK
that might ha~e to be done in the future to stoP sliPpage from the south nill
onto Joseph street.
lhe committee felt that constructiOn worK could not be done thiS year but
engineering worK should be in place. Entry onto pri~ate property would be
reQuired to support the hill.
d II f'll ing off the Lindsay'
lhe committee felt that inasmuch as the hea wa was a
Cul~ert lRoad *29) and repairs were essential that necessary e~tensions should
be built at the same time so the road could be re~erted to the lownshiP of
~armouth as the road did not presentlY meet county road criteria.
lhe committee agreed that cul~ert construction at the Lather \-lill on Road
#7 in conjunctiOn with the county of Kent should proceed in 19BB as it nad been
agreed to in 19B5.
d f r the replacement of the
It was felt that engineering should pfOcee 0
\'\iddlemisS Bridge so that the Councils of Elgin and l'\iddlese~ could in 19B9
proceed with construction worK if theY so desired.
ST. THOMAS, ONTARIO
FEBRUARY 12, 1988
PAGE 4.
Railroad protection on Road #45 had been applied for last year and approved
and as installation of this protection was expected shortly costs would likely
be billed this year.
The Engineer was requested to make whatever surveys and engineering studies
that were required to ascertain whether or not an expenditure would be made on
the supers pan culverts, particularly the Port Talbot and Van Order Culverts.
Committee agreed that construction should continue on those roads where
work has already been started, namely Fairview Avenue (Road #22) and Road #2.
The Committee hoped that Road #22 could be completed to Road #27 this year and
as much work as possible done on Road #2.
The Committee felt that curb and gutter work should be completed in West
Lorne and the next priority should be ascertained so that work might be started
there.
The Committee instructed the Engineer to contact the Long Point Conservation
Authority and advise them that Elgin was not interested at this time in an
erosion assessment on Road #42 east of Port Burwell.
It was felt that the replacement of the Taylor Drain Culvert on Road #48
should be postponed if possible, however engineering work should proceeq as
the cuI vert condition could deteriorate by Spring and replacement would be
necessary.
The Engineer was asked to produce a budget for Committee to discuss at
their next meeting (March 8th).
Resurfacing projects including the completion of 1987 work could not be
finalized until Spring.
"MOVED BY: C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT THE COUNTY OF KENT BE ADVISED THAT THE COUNTY OF ELGIN IS PREPARED TO
PAY ITS SHARE FOR RENOVATIONS TO THE LATHER HILL CULVERT ON ROAD #7 IN
1988. (APPROXIMATELY $20,000 IN NEW EXPENDITURES OR A TOTAL OF APPROXIMATELY
$22,000.)
CARRIED. II
ST. THOMAS, ONTARIO
FEBRUARY 12, 1988
PAGE 5.
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
----....'"
THAT WE PROCEED WITH ENGINEERING WORK ON THE MIDDLEMISS BRIDGE IN 1988 AND
THAT THE COUNTY OF MIDDLESEX BE ADVISED THAT FUNDS WILL BE REQUIRED FROM
THEM TO PAY THEIR PORTION OF THE ENGINEERING WORK.
CARRIED."
Warden Martyn reported that the Wardens of Southwestern Ontario Counties at
a meeting at their Roma Convention discussed Provincial funding for municipal
roads in Southwestern Ontario and were 'proposing a resolution to be forwarded
to the Minister of Transportation the Honourable Ed Fulton. After discussion .
.IIMOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE SUBMISSIONS TO THE HONOURABLE
ED FULTON BY THE WARDENS OF THE COUNTIES OF SOUTHWESTERN ONTARIO ASKING FOR
AN INCREASE IN ROAD FUNDING BE ENDORSED (AS ATTACHED).
CARRIED.II
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE RECffiMMEND TO COUNTY COUNCIL THAT THE REBATES FOR URBAN MUNICIPALITIES
BE 25% OF THEIR ROAD LEVY AS IN PAST YEARS.
CARRIED."
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BUDGET FOR THE CONTROL OF
ENCEPHALITIS (MOSQUITO CONTROL) BE SET AT $100.00 FOR 1988.
CARRIED.II
The Engineer reported on the request for subdivisions and developments in
the Township of Yarmouth on Road #22, Road #23 and Road #24.
ST. THOMAS, ONTARIO
FEBRUARY 12, 1988
PAGE 6.
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO ATTEND THE MEETING OF THE TOWNSHIP OF
YARMOUTH COUNCIL TO MAKE REPRESENTATIONS AS REQUIRED WITH REGARD TO THE
NORTH SHORE ESTATES PROPOSAL FOR A MANUFACTURED HOUSING COMMUNITY ON COUNTY
ROAD #22 (LOT 8, CONCESSION VI).
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO MEET WITH THE TOWNSHIP OF YARMOUTH
COUNCIL WITH REGARD TO THE PROPOSED SUBDIVISON IN LOT 2, CONCESSION II,
TOWNSHIP OF YARMOUTH AT THE INTERSECTIONS OF COUNTY ROADS #24 AND #23 SO
THAT THE REQUIREMENTS OF THE COUNTY OF ELGIN CAN BE MET UNDER ANY AGREEMENT
BY THE TOWNSHIP OF YARMOUTH.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO NEGOTIATE WITH THE TOWNSHIP OF YARMOUTH
AND WITH THE OWNERS OF THE PROPERTY ON LOT 3, CONCESSION II WITH REGARD TO
SEVERANCES AND DRAINAGE ON COUNTY ROAD #24.
CARRIED. II
The Committee referred the request of Mr. Peter Neilson to buy a portion of
property on Road #36 in Lot 21, Concession VII to the Township of Yarmouth. The
Committee was of the opinion that before any sale was made to Mr. Neilson that
the Township of Yarmouth Council should be aware of the implications of creating
a severed lot. The Engineer should have a meeting with the Township of Yarmouth
and would report back to Committee.
Correspondence from Mr. J. E. Crane on Road #47, Township of South Dorchester
complaining about a blockage of the Eden Municipal Drain was noted.
ST. THOMAS, ONTARIO
FEBRUARY 12, 1988
PAGE 7.
"MOVED BY: J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT THE TOWNSHIP OF SOUTH DORCHESTER BE ADVISED OF THE COMPLAINT OF J. E.
CRANE ON THE EDEN MUNICIPAL DRAIN AS IT APPEARS THAT THE BERM HAS BEEN
ERECTED ACROSS THE OUTLET OF THE CULVERT UNDER COUNTY ROAD #47. AS THE
HEIGHT OF THIS BERM IS GREATER THAN THAT ORIGINALLY PROVIDED FOR UNDER THE
DRAINAGE REPORT WE REQUEST THE TOWNSHIP OF SOUTH DORCHESTER TO TAKE REMEDIAL
ACTION.
CARRIED. II
Proposed rezoning for a medical centre on Ceasar Road (Road #37) in Belmont
has been dropped for the time being as it had been pointed out that the County
held a one foot reserve along Road #37 and any entrance would have to be off of
Highway #74. Apparently most of the lot was in the Kettle Creek flood plain as
well and the Village of Belmont had requested the developer to provide further
information.
An appeal had been made by the Village of Rodney to the Drainage Tribunal
on the Mills Drain which crosses Road #2 in Lot 11, Concessions VIII and IX,
Township of Aldborough. The report of the Engineer had assessed the cost of
moving the water mains against the Village of Rodney. The Village of Rodney
had an agreement with the County of Elgin stating that the Village had to move
a watermain at the request of the County for improvement or maintenance on the
County road, at no cost to the County. It was not known how the Drainage
Tribunal would treat the appeal.
The Committee authorized the attendance of the Engineer or the Assistant
Engineer at the Tribunal meeting.
~'\
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO 9:30 A.M., TUESDAY, MARCH 8, 1988 AND 9:30 A.M., FRIDAY,
MARCH 18, 1988
CARRIED. II
NOTE: At the February 18th County Council Meeting the March 8th meeting was
changed to Friday, March 11th at 9:30 a.m. ~ ~ ~
CHAIRMAN
l.
2.
,- 3.
4.
5.
6.
7.
8.
9.
10.
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION PRIORITIES
(ROUGH ESTIMATES ONLY)
Available - Approximately $1,300,000
ST. THOMAS SUBURBAN ROAD SYSTEM:
1. Land Purchase and Surveys.
2. Road #26 (St. George Street) curb and gutter for
traffi~ control. (Drainage not inCluded in
Municipal Drains.)
3. Road #16, replacement of Fowler Drain Culvert
(pipe arch) by precast concrete box.
4. Road #29, Lindsay Culvert extensions.
TOTAL ST. THOMAS SUBURBAN SYSTEM
COUNTY SYSTEM:
Road #30, complete Pattersons Bridge.
Road #45, complete Kettle Creek Culvert repairs.
Road #7, Orford-Aldborough Townline Lather Hill
Culvert construction by Kent County (County of
Elgin share).
Road #14, Middlemiss Bridge engineering (County
of Elgin share).
Superspan monitoring and backfill testing, etc.
Land purchase including widening of Road #43.
Miscellaneous surveying and engineering on new
work.
Road #45 (Smoke Road) railroad protection.
Road #22 (Fairview Avenue) complete work started in
1987, top coat of asphalt, trimming, seeding,
erosion control, gravel shouldering, etc.
Road #2, from Road #5 easterly, work started in
1987. Top coat of asphalt, trimming, seeding,
erosion control, gravel shouldering, etc.
TOTAL COUNTY SYSTEM
TOTAL ST. THOMAS SUBURBAN AND COUNTY
Reserve for repairs to superspan culverts, Road #16,
Port Talbot or Road #42, Van Order. If both have to
be replaced double the estimate. (The funds will have
to be reserved until August or September unless we
come to a conclusion that the chance of the culverts
falling in during 1988 is minimal prior to that time.)
TOTAL
FEBRUARY 5, 1988
$ 8,eoo
15,000
100,000
40,000
$163.000
$ 10,000
160,000
;22,000
!50 ,000
10,000
BO,OOO
10,000
10,000
65,000
85,000
~02 ,OO..Q.
i2.65 . O(lQ
$250,000
$915.0Q.Q
@
...
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION PRIORITIES
PAGE 2.
Still AVClilabre ":;.' "$385,000
Still Available if repairs are not required in 1988 on Port Talbot or
Van Order Culverts - $635,000
OTHER PROJECTS DISCUSSED:
1. Road #22 - To complete to Road #27, base coat
of asphalt only.
2. Road #2 - From 0nrl of last years work to Coynp
Road. (Base coat of asphalt only.)
[No granular left in Gore Pit,
granular costs up.]
3. Road #2 - From Coyne Road to complete job
including Mennie Drain Culvert.
(Base coast of asphalt only.)
4. Replacement and repair of curb and gutter in
Urban Areas. There remains some work to be
done on Road #2 in West Lorne.
$250,000
$1175.000
$350,000
?
5. Erosion Road #42 east of Port Burwell in
Bayham Township. County of Elgin share of
Long Point Conservation Authority Assessment.
6. Road #23 - (Joseph Street) hill, stabilize bank
for roadway and sidewalk.
7, Surveys, Extension of Road #53, Town of Aylmer.
.
8. Road #48 - Replacement of pipe arch culvert on
Crinkla~-Taylor Drain, Yarmouth
Township.
?
?
?
?
CONSTRUCTION PRIORITIES AS ESTABLISHED IN SEPTEMBER 1986
REPORT OF COUNTY ROAD COMMITTEE TO COUNTY COUNCIL
(AS LISTED IN THE REPORT):
1. Complete Road #22 from Road #45 to Road #27, Yarmouth Township
(implied).
2. Road #2 - Dunwich Township from Aldborough Townline to Ecker
Drain.
3. Road #43 - From Concessions II and III to Concessions IV and V,
Malahide Township being the Townline Road between
Bayham and Malahide Townships north and south of
Calton.
4. Road#4 - From Rodney to Kent County Townline in Aldborough
Township.
5. Road ,#8 - In Dutton from Canadian National Rail tracks to
Mary Street.
Council had previously approved engineering work for the replacement of
the Middlemiss Bridge on Road #14.
Tentative plans were to spread construction costs over 1989-1990 and
1991 to coincide with the 3 year term of Council. The contract to be
called by the new Councils in the Spring of 1989.
COUNTY OF ELGIN ROAD DEPARTMENT
RESURFACING
JANUARY 1988
COMPLETE:
1. Road #2 - Canadian National tracks easterly to Road #5 (Aldborough
Township).
2. Road #13 - Seeding, etc. and Gore Pit cleanup (Dunwich Township).
3. Road #14 - North of Road #13, seeding as required (Dunwich and
and Southwold Townships).
4. Road #42 - From Road #40 to Port Burwell (Bayham and Malahide
Townships).
5. Road #44 - Seeding, etc. as required (Bayham Township).
NEW WORK MAY INCLUDE:
(High Priorities May be Included - Not Enough Money for All.)
1. Road #20 - From 2.3 Km south of Road #16 (Fingal)
to top of Stacy Hill (Southwold Township).
2. Road #24 - From 1.4 Km east of Road #36 to
Highway #73 in Port. Bruce (Yarmouth
and Malahide Jownships).
3. Road #52 - From Springfield Village limits easterly
(South Oorchester and Malahide Townships).
4. Road #52 - From Springfield westerly to
Highway #73 (South Dorchester and
Malahide Townships).
5. Road #52 - From Highway #74 to Highway #73
(Yarmouth, South Dorchester and
Malahide Townships).
4 . 9 Km
l~.8 Km
1. 9 f~m
3.0 Km
8.0 Km
Priorities cannot be set until the Spring and conditions of various roads
ascertained.
In some of the urban areas signs of distress on County roads are
appearing.
Work will include milling along the curb line, etc. Work should not be
dpne until curb and gutter repairs are mado and t.lle Committee hilS il
commitment in writing from the urban area stating that major repairs or
replacement of water lines or sewers will not be required on that
portion of road in the foreseeable future. (At least 5 years and perhaps
10 years.) [We do not want a IIHorton Street Dig Up Embarrassment.]
. .
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE I.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Friday, February 5, 1988 at 9:30 a.m. All members were present. Also
present was Mr. Robert Stock and Mr. James Richards of the Ministry of Transportation,
the County Engineer and Assistant Engineer.
The Engineer and Warden reported on the CSX Transportation Incorporated
proposed abandonment as attached. After discussion
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE COUNTY OF ELGIN REQUESTS THE NATIONAL TRANSPORTATION AGENCY
TO EXTEND THE TIME FOR SUBMISSION OF APPEALS WITH REGARD TO THE
CANADIAN TRANSPORT COMMISSION ORDER NO. R-41399 WHICH ALLOWED THE CSX
TRANSPORTATION INCORPORATED TO ABANDON THE LAKE ERIE AND DETROIT
RIVER RAILWAY FROM MILEAGE 102.8 (WEST LORNE) TO MILEAGE 126.8 (ST.
THOMAS). WE REQUEST THE EXTENSION OF TIME BE SUFFICIENT TO ALLOW THE
COUNTY OF ELGIN TO STUDY ITS FUTURE REQUIREMENTS FOR ITS COUNTY ROAD
SYSTEM AT ALL COUNTY ROAD CROSSINGS OF THE LAKE ERIE AND DETROIT
RIVER RAILWAY AND TO SUBMIT THEM FOR THE CONSIDERATION OF THE NATIONAL
~,
TRANSPORTATION AGENCY FOR THE INCLUSION BY THE TRANSPORTATION AGENCY
IN THE ORDER.
WE ALSO REQUEST THAT THE GENERAL PUBLIC AND LOCAL MUNICIPALITIES BE
NOTIFIED OF THE ABANDONMENT AND THAT PUBLIC NOTICE THROUGH THE PRESS
BE GIVEN (FOR AT LEAST 3 WEEKS) AND THAT THE LOCAL MUNICIPALITIES AND
PUBLIC BE GIVEN SUFFICIENT TIME TO DETAIL THEIR CONCERNS WITH REGARD
TO THE PROPOSED ABANDONMENT TO THE NATIONAL TRANSPORTATION AGENCY. WE
REQUEST THAT IN THE EVENT THE AGENCY CANNOT RESOLVE THE CONCERNS OF
THE GENERAL PUBLIC, LOCAL MUNICIPALITIES AND THE COUNTY THAT THE
AGENCY REPEAL THE ABANDONMENT ORDER AND HOLD A HEARING INTO THE
MATTER AT A TIME AND PLACE (CONVENIENT) IN ELGIN COUNTY.
THAT WE ADVISE COUNTY COUNCIL OF OUR ACTIONS AND WE RECOMMEND TO THEM
THAT THEY SUPPORT THE ROAD COMMITTEE'S ACTION.
CARRIED. II
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 2.
Information had been received on soil steel culverts from a consultant
in the Ohio Department of Transportation. It appeared that the Ohio Department
of Transportation had made extensive investigations and it appeared that some
of the information that they had found might be pertinent to Elgin County's
present problems.
The County of Middlesex Road Committee was recommending to Middlesex
Council (meeting February 11th) that the Tates Bridge be permanently closed.
The Chairman and Engineer reported on a meeting held on February 4th
with Reeve John Roks, Township of Delaware and Mr. Don Husson, County Engineer
of Middlesex regarding Delaware's position on the assumption of the
Delaware-Southwold Townline easterly from Concessions II and III, Southwold
Township (St. Thomas Sanitary Collection Services). They reported that the
Reeve of Delaware had been told that all funds from the St. Thomas Sanitary
Collection Services were to be spent on the Townline Road between the St.
Thomas Sanitary Collection Services site and Highway #4 as the result of an
Order by the Ministry of the Environment in 1978. The Order also stated that
all vehicles hauling waste to the site were to use the access road from Highway
#4 westerly and were not to use local roads. The Townline Road from the
Littlewood Road easterly to the St. Thomas Sanitary Collection Services site
would not meet the criteria of a County road as the portion of the Townline
Road between the Hamlet of Southwold and Middlesex Road #15 (Littlewood Road)
was designed to carry north-south traffic from Frome on Highway #3 northerly on
Middlesex Road #15 through Delaware Township to Highway #2.
The Committee asked that the information from the meeting be summarized
and be forwarded to the Middlesex County Road Committee and the Council of the
Township of Delaware for their information in hopes that the Township of Delaware
would agree to the assumption.
Reeve Neukamm reported that the Personnel Committee had one meeting
with the County Road Department Employees' Association and another meeting was
scheduled for February 11th to discuss monetary issues.
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 3.
The Engineer reported that presentations would be made at County
Council to Mr. James Watters (25 year award), Mr. Norman Glover and Mr. Ralph
Gordon (C. S. Anderson Road School Awards) [Senior Ontario Good Roads Road
SchoolJ.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
I. Winter control had been moderate in the past week.
2. Tree cutting continued on County Roads #2 and #18. No work had yet been
done on Road #48.
3. The Tandem Bogies had been repaired on Trucks #89 and #90 at the cost of
$900.00 each (plus tax). Both trucks had approximately 400,000 kilometers
on them and neither of them had their bogies rebushed previously.
4. Gravel piling was stil1 continuing at the Pleasant Valley Pit, it was hoped
for milder weather so that pit run gravel from the entrance way into the
Pleasant Valley Aggregates could be placed on top of the pile.
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 3 AMOUNTING TO $64,750.78
PAYLIST NUMBER 4 AMOUNTING TO $31,156.87
CARRIED. II
"MOVED BY:
A. K. FORD
SECONDED BY: W. A. MARTYN
THAT THE COUNTY ENGINEER BE AUTHORIZED TO NEGOTIATE WITH THE OWNERS OF THE
PORT STANLEY MARINA PROPERTY AND THE VILLAGE OF PORT STANLEY WITH REGARD TO
AN AGREEMENT FOR REZONING OF THE PROPERTY FOR A CONDOMINIUM DEVELOPMENT.
CARRIED."
"MOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT WE ACCEPT THE QUOTATION OF CHITTICK CONSTRUCTION LIMITED AT 85 CENTS
PER IMPERIAL TON FOR GRAVEL CRUSHING AT THE COUNTYIS PLEASANT VALLEY PIT
AND SPARTA PIT FOR 1988.
CARRIED. II
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 4.
CORRESPONDENCE WAS READ AS FOLLOWS:
---",
I. From the Ontario Municipal Board with a decision of the Board confirming an
appeal by the Township of Yarmouth against the Land Division Committee to
sever a portion of property on Road #45 in Lot 17, Concession VI, Township
of Yarmouth.
2. From the County of Peterborough with a resolution asking the Province to
better inform the public with regard to the problems of waste disposal and
the selection of new facilities.
"MOVED BY: E. NEUKAMM
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE RESOLUTION OF THE COUNTY OF
PETERBOROUGH REQUESTING THE PREMIER OF ONTARIO TO LAUNCH A PROGRAMME TO
INFORM AND EDUCATE THE CITIZENS OF ONTARIO WITH REGARD TO THE PROBLEMS OF
WASTE DISPOSAL AND SELECTING NEW LANDFILL FACILITIES, ETC. BE ENDORSED.
CARRIED. II
3. Application to the Ministry of the Environment from the Advance Container
Limited for a recycling plant on the west side of Wellington Road just
south of the Towers Plaza was noted.
Advance Container Limited wished to build a building to recycle corrugated
and ferrous metals that were now going to landfill sites. Material would
be received from industries in London and the St. Thomas area.
The effect on Elgin would include some increase in traffic on Wellington
Road as recycleable material from St. Thomas industries would use Wellington
Road rather than Highway #4 north of Talbotville. While most of the rejected
shredded material would eventually be disposed of in the City of London
landfill site Wl2A in Westminster Township some might be disposed of in the
St. Thomas Sanitary Collection Services site in Southwold Township. This
would likely apply to commercial sources other than in the City of London.
The Committee took no action on the proposal.
The Engineer presented the attached Summary of Ministry of Transportation
Allocations for 1988. After subsidy allocations and the contribution of the
City of St. Thomas toward Suburban Roads the cost to the County was $1,315,000.
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 5.
Items Not Subsidized, a 'request for supplementary allocation for the closure
of the Tates Bridge and a request for supplementary allocation for construction
on Road #30 were discussed.
Committee members felt that it would be wise to apply for as much Ministry
of Transportation supplementary allocation as possible for Road #30 construction
in 1988 as the Minister had been promised by last years Committee to try to
complete the Elgin portion of the road before Middlesex started into their
heaviest work which would start in 1990 or 1991. After discussion. . .
"MOVED BY: W. A. MARTYN
SECONDED BY: A. K. FORD
THAT WE RECOMMEND A COUNTY ROAD LEVY OF $1,461,000 FOR 1988 BASED ON THE
FOLLOWING EXPENDITURES:
(A) COUNTY OF ELGINIS SHARE OF GENERAL SPENDING ALLOCATION (AFTER MINISTRY
OF TRANSPORTATION SUBSIDY AND CONTRIBUTION OF THE CITY OF ST. THOMAS
TOWARD THE ST. THOMAS SUBURBAN ROAD SYSTEM) $1,315,000.
(B) ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION $44,000.
(C) COUNTY OF ELGIN'S SHARE OF SUPPLEMENTARY ALLOCATION REQUEST TO THE
MINISTRY OF TRANSPORTATION FOR CONSTRUCTION OF ROAD #30 IN CONCESSION
XIII, YARMOUTH TOWNSHIP $100,000.
(D) COUNTY COST OF TATES BRIDGE CLOSURE $2,000.
CARRIED. II
"MOVED BY: C. R. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $10,000 ($8,000 SUBSIDY) FOR WORK REQUIRED FOR THE CLOSURE
OF THE TATES BRIDGE IN LOT 7, CONCESSION 'AI BROKEN FRONT, TOWNSHIP OF
DUNWICH.
CARRIED."
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 6.
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR A SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $353,700 ($281,800 SUBSIDY) FOR FIXED COSTS SPENDING ON
THE COUNTY OF ELGIN ROAD SYSTEM AS THE MINISTRY OF TRANSPORTATION MADE AN
ERROR IN THEIR INITIAL ALLOCATION OF ROAD SUBSIDY FUNDS.
CARRIED."
"MOVED BY:
w. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR A SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $400,000 ($300,000 SUBSIDY) FOR ENGINEERING, LAND PURCHASE,
CONSTRUCTION, ETC., ON COUNTY ROAD #30 IN CONCESSION XIII, TOWNSHIP OF
YARMOUTH.
CARRIED. II
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT THE BUIDGET IN THE AMOUNT OF $44,000 FOR NON SUBSIDIZED EXPENDITURES BY
THE COUNTY ROAD COMMITTEE AND THE ST. THOMAS SUBURBAN ROAD COMMISSION BE
APPROVED AND RECOMMENDED TO COUNTY COUNCIL.
CARRIED. II
"MOVED BY:
A. K. FORD
~
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE CITY OF ST. THOMAS BE NOTIFIED
THAT THE 1/2 MILL CONTRIBUTION OF $48,200 WILL BE REQUIRED FOR ST. THOMAS
SUBURBAN ROAD PURPOSES IN 1988.
CARRIED."
The County's normal allocation budget for 1988 would amount to $6,710,500
of which road and bridge construction was estimated at $1,300,000. Some money
from asphalt resurfacing would have to be diverted to fixed costs as the Ministry's
objective for road and bridge maintenance was only $50,000 more than last year
but still would be $50,000 less than had been spent in 1987.
ST. THOMAS, ONTARIO
FEBRUARY 5, 1988
PAGE 7.
Road and bridge construction priorities werebriefly reviewed as were
asphalt resurfacing priorities.
That normal allocation for the road programme did not have to be forwarded
to the Ministry of Transportation until the end of March.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO FRIDAY, FEBRUARY 12 AT 9:30 A.M. AND TUESDAY, MARCH 8 AT
9:30 A.M.
CARRIED."
~:f~~~~.
CHAIRMAN
"
COUNTY OF ELGIN ROAD DEPARTMENT
REGARDING CSX
FEBRUARY 5, 1988
The National lransportation Agency has amended Order No. R41399
regarding the abandonment of the CSX rail line between St. Thomas and the
east limit of West Lorne, to delay the abandonment of the line from 35
days (from the date of Order December 29, 1987) to February l~. 1988.
The Honourable John Wise, M.P. has been contacted and been asked to
use his influence to ha~e the Order further amended so that all affected
parties including the General Public have sufficient time to present to
the Tr~nsportation ~ency any concerns that they might have.
As the last day for appeal (February 15th) is still before County
-
council I recommend that a final written appeal be filed with the National
lransportation Agency to state County concerns regarding crossings, etc.,
and that we act for the "Public At Large" asking on their behalf that the
abandonment be delayed pending Public Notice (ie., published notice to
anyone who might be affected) with sufficient time for the publiC to
advise the Transportation Agerlcy of their concerns. This time will also
allow the County the opportunity to study and decide the measures necessary
at each indi~idual crossing so that the Agency may examine all the municipalities
submissions in detail along with those of the general public and decide
at that time whether a public hearing by the Agency is reQuired.
R. G. Moore
County Engineer
;...-
conllH Of El6111 \l0N> UEPl\\llMElIl
\ 988 IU 111 Sl\l1 Of 1 QI\lISP 0\\1 1\1\011 I\llOCl\ n OilS
- ~ ~ -
J~NU~R~ 28. \988
!!81
~988
r\y.,ED~
Road and Bridge Maintenance
overhead
Mach~nerY and Housing
Drainage ~ssessments
$2.\56.000
49\S,700
623.000
90,300
$2,202,400
.593,900
647,000
82,600
----
---
$3,36S ,000 '
$3,525,900
~O"Sl~ . .
\,765,000
950,9UO
1,825,000
\,287,200
Asphalt Resutfac\ng
Road and Br\dge construction
62,200
-----
~\43~ .
72,400
-----
~,710 .5~
~
101~l SPENDING ~llOC~110N
$4,884,\00
initial subsidY ~lIocatlon and ·
Supplementary f\~ed Cost
$5,346,700
(lotal ~inlstrY of 1ransportatlon subsidY In 19B1 Including supplementaries
~as $5,627,8(0).
County Le~y 19B1 - $1.27B.OOO
~CMIO~
~ElIC~
$6,7\0,500
~
$\,363,800
48,800
-----
~\~
lotal ~\\ocat1ons
LesS: ~Inlstry of lransportatlon Subsidy
;:;.---
lesS~
;:;.---
SUB101Al
contribution from city of st. lnomas 10~ard
SUburban \loads (Net Estimated)
"El
lq tnls must ~e added lion Subsidized E~pendltures and County's snare of
supplementarles (Road 830 and lates 8rldge).
\'
~ Urban, Ilebates ~ere $711.20~ In \ 987. aIId' wi \ I be more tllat, tne ~In I stry
of lransportatlon allocation of $12.400. subsidy to co~er tne
Increase wi II na~e to come from construction allocation and
construction wor~ ~III be reduced accordinglY. lUrban \lebates
Subsidy 50~. construction subsidY 80~.)
COU.!!}! Of ~OAD ~
\988 BUnGE1
:;.::;--_:.---
~ 1I0! SU~1ZE~
~lR,(~
1986 1987 ~
.:;;..-- .:;;..--
1.l\dmin \ strati ve Charges from CierI<' s $ 3,979 $ 1\,482 $ 5,000
Off~ce for pay~oll preparation.
2. Road committee Inspections. Meetings 1,090 224 300
with the County of Middlesex, ~tc.
3. contributlon~ and Retirements. Etc. 1,148 433 1,000
4. Liability Insurance. 9,810 4,6\0 \0,500
-
5. MembershiPs, Etc. 382 3\5 350
6. SicK Leave. Plan payouts. 18,0\5 \7,886 \2,000
7. E~penditures Related to Moving into 731
New Administration Building.
8. Road committee Inspections 546 200
(Buses, Etc.).
9. Urban Rebates on Non Subsidized 2,56\ 2,700
Expenditures.
10. Over Expenditure to Earn Maximum 9,975t II ,950t ---
Subsidy ($9,500 t \n \985).
l\. contribution from the St. Thomas 366 CR.
Sanitary CollectiOn Serv\c~S Limited
loward Road #18. - --
- ~
COUNi'l' 101 i\L $48,237 $44.000
12. st. Thomas Suburban Road commission 1.214 433
Members\) i ps, Fees and I\nnua 1 -
Meeting Expenses (1986) ---
~t
COUNTY OF ELGIN ROAD DEPARTMENT
COUNTY ROAD LEVY
REVISED
JANUARY 28, 19B8
. County of Elgin Share of Normal Allocation and
Supplementary Fixed Cost Allocations
County Expenditures Not Subsidized
$1, 315 ,000
Tates Bridge - County Cost of a $10,000
Supplementary Expenditure
4,4 ,000
2,000
$1,361,00.Q
1987 Levy $1,278,000
1988 Basic
1987
106.6%
Supplementary Expenditures on Road #30 will be Subsidized at 75%.
TOTAL COUNTY PERCENTAGE INCREASE
EXPENDITURE COUNTY COST ROAD LEVY 1988 OVER 1987
.
- $100,000 $2!),OUO $1,386,000 108 . 4 ~~
$200,000 $50,000 $1,411,000 llO.4~~
$300,000 $/5,000 $1,436,000 112.4~~
$400,000 $100,000 $1,461,000 114.3~~
$500,000 $125,000 $1. 486,000 116.3j~
\
\ \
~i
~~
~
~
\ \
\ \
\ \
\
\
\
\
\
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE I.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
on Thursday, January 28, 1988 at 9:30 a.m. All members were present. Also
present was Mr. Robert Stock of the Ministry of Transportation and the Engineer.
THE ENGINEER REPORTED AS FOLLOWS:
I. That engineering work was being continued on the Radio Road project but as
yet time had not allowed a complete review by the Engineer.
2. A letter had been written to Mr. McWilliams, Chairman of the Tates Bridge
Committee outlining to them the time table that the County was proposing to
follow regarding closure of the Tates Bridge.
Press coverage had been given in the London Free Press, the St. Thomas
Times Journal and the Dutton Advance.
Arrangements would be made with the Middlesex County Engineer to have the
bridge property surveyed as soon as the County of Middlesex Council approved
closure of the bridge.
3. The Engineer reviewed the steel superspan cuI vert situation to date handing
out copies (as attached) of Golder Associates assessments of the culverts,
Ministry of Transportion inspections and Armtec Incorporatedls inspections.
The Engineer pointed out that the Ministry of Transportation was quite
concerned with the Port Talbot Culvert stating that it should be further
investigated and monitored and that it would likely be necessary to make
remed i a 1 repa i rs to it in 1988. Concern was a 1 so expre!ssed about the Van
Order Culvert as measurements and monitoring done to date showed some
diversions from the dimensions that it should have had when it was first
built.
The Engineer stressed that it would be necessary to reserve funds (approximately
$250,000) for repairs to the Port Talbot Culvert until such time as it
could be felt with some certainty that repairs would not be required in
1988.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Winter control had been light.
2. Tree cutting and brushing was being continued.
3. Equipment repairs were being done to the distributor, sweeper and various
sanders.
Sl. 1r\OMI\S, ON1~RIO
JI\NUI\R'{ 2B, 19BB
pl\GE 2.
4. \-Iauling of crushed gra~el from the sparta Pit stocKpile to the ~hite station
Garage had been completed.
5. ?it run gra~el was still being stocKpiled at the Pleasant \lalley ?it and
better gra~el had been found at the south-east face than antiCipated.
It had been necessary to rent Brent stricKland's hoe to reduce the height
of the face as it was in e~cess of 25 feet. It waS e~pected that most of
the gra~el would be remo~ed within twO weeKS.
6. Repairs to pa~ement continued as reQuired.
7. It waS a continual battle to con~ince Elgin construction to Keep st. George
street in reasonablY good condition.
B. ChittiCK construction Limited stated that they were willing to crush gra~el
for the County of Elgin'S sparta ?it and the ?leaSant \lalley Pit during
l'\arch and II-pril at B5~ per ton. lln 19B7 they charged BO~ per ton.)
lhe Engineer noted that there were ~erY feW gravel crushers left in the
?ro~ince and demands on them had greatlY increased in the past year because
of the increase in demand for crushed gra~el for the construction industry.
9. lhe County personnel committee had re~iewed a draft proposed for changes to
the County of Elgin Road Department Employees' II-ssociation contract as
proposed by \'\r. 10m Crossman and the Engineer and had forwarded the changes to
the II-s sociat i on for tne i r comments. t-Io monetary is sue s had yet been d is c u s sed ·
"MO\lED B'{:
C. R. WILlSE'{
SECOt-lDEO B~: J. nSC\-lER
1\-111-1 I\-1E fOllO~lt-lG ?1I-~LlS1S BE 1I-??RO\lEO fOR ?II-~\'\Et-Il:
pII-~LlSI t-IUMBER I II-\'\OUt-Il1t-lG 10 $BO,799.07
?1I-~LlSl t-IU\'\BER 2 II-\,\OUt-Il1t-lG 10 $166,153.06
CI\RRIED."
---.
lhe Engineer reported that the County of \'\iddlese~ Road committee and the
Engineer had aSKed that representati~es of the County meet with the Ree~e of
Oelaware regarding Oelaware's objection to the assumption bY the County of
Elgin of a portion of the oelaware-southWOld lownline as an Elgin county road
between Conc e s s i on s 11 and Ill, sout hWO I d 1 own s hiP ea ste rl y to \-Ii ghway #4.
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 3.
It was understood that the Township of Delaware was not opposed to the
County's assumption but wished to keep half the money due for themselves to use
on the portion of the Townline Road between Concessions II and III, Township of
Southwold and Middliesex Road #15 (the Littlewood Road).
The Engineer stated that this was impossible as the terms of the Order of
the Ministry of the Environment were that the money was to be directed for the
upkeep of the Road from Highway #4 to the gateway of the St. Thomas Sanitary
Collection Services landfill site in Concession III, Township of Southwold.
It was felt that a meeting with representatives from the County of Middlesex
and the Township of Delaware might solve the problem. After discussion . . .
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER, CHAIRMAN AND WARDEN BE EMPOWERED TO MEET WITH REPRESENTATIVES
OF THE COUNTY OF MIDDLESEX AND THE TOWNSHIP OF DELAWARE TO DISCUSS THE
ASSUMPTION BY THE COUNTY OF ELGIN OF THE TOWNLINE ROAD BETWEEN HIGHWAY #4
AND CONCESSIONS II AND III, TOWNSHIP OF SOUTHWOLD.
CARRIED. II
,The Engineer reported that an Order of the Canadian Transport Commission
dated December 29th had been issued authorizing the abandonment of the Lake
Erie and Detroit River Railroad line between St. Thomas and the east limit of
West Lorne. This line had been operated by the CSX Transportation Incorporated
and had been used by the Chesapeake and Ohio Railway.
It appeared that no public notice had been given prior to the abandonment
nor had notices been sent to the County, .theTownships of Yarmouth, Southwold,
Dunwich and Aldboro~gh. It appeared that the City of St. Thomas and the Village
of Dutton had received notices of the Order. The City of St. Thomas had not
publicized the proposed abandonment inasmuch as they were in the process of
negotiating with the Railroad to obtain the CSX round house and surrounding
property as industrial lands.
The Order had been received on January 26th, P.M. and as the Order had been
dated the 29th of December the thirty day appeal period would run out on the
28th of January (today) and it would be necessary that a protest be launched on
January 28th in the afternoon. After considerable discussion. . .
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 4.
"MOVED BY:
E. NEUKAMM
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO OBJECT TO THE RAILWAY TRANSPORT COMMITTEE
THAT ORDER NO. R41399 WAS PASSED WITHOUT A PUBLIC HEARING AND THAT THE
COUNTY OF ELGIN REQUESTS THAT THE ORDER BE RESCINDED AND A PUBLIC HEARING
HELD AS NO NOTICE WAS GIVEN TO THE COUNTY OF ELGIN, tOWNSHIPS OF YARMOUTH,
SOUTHWOLD, DUNWICH AND ALDBOROUGH OR THE GENERAL PUBLIC AND NO DIRECTIONS
HAVE BEEN GIVEN BY THE COMMITTEE TO THE CONCERNS OF THE MUNICIPALITIES SUCH
AS REMOVAL OF EQUIPMENT, RESTORATION OF ROADWAY CROSSINGS, MUNICIPAL DRAIN
CROSSINGS AND THE REMOVAL OF THE BRIDGE OVER THE KETTLE CREEK, ETC., AND
THE ENGINEER BE EMPOWERED TO MAKE REPRESENTATIONS TO THE HONOURABLE JOHN
WISE AND THE HONOURABLE JOHN CROSBIE.
CARRIED. II
The matter was left in the hands of the Engineer and he was instructed to
make an appeal in the afternoon and report to the Warden.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
I. From the City of Oshawa regarding maximum weights and lengths of trucks.
"MOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE RESOLUTION OF THE CITY OF
OSHAWA REGARDING MAXIMUM WEIGHTS AND LENGTHS OF TRUCKS AND TRAILERS BE
FILED.
CARRIED."
2. From the Port Stanley Terminal Rail Incorporated stating that a bell and
whistle would be operated by their train when approaching a public crossing
except where there was a municipal by-law prohibiting this.
Reeve Lavereau advised that there should be no objection to the railroad
using a bell and whistle at Road #21 (Warren Street) in Port Stanley.
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 5.
3. From the Township of Bayham with a comprehensive zoning by-law. Chairman
Stewart noted the by-law merely compiled all the changes made in the by-laws
since the last comprehensive by-law and no new rezonings were being made
under the by-law.
4. Township of Yarmouth with notice of an Ontario Municipal Board Hearing to
be held regarding the property of David Cook, Lots 26 and 27, Concession V.
He requested that his property be rezoned for a gravel pit, the zoning
by-law dating back to 1983.
The Committee as owners of adjacent property had no objections to the
rezoning.
5. From the Catfish Creek Conservation Authority with a revised copy of the
Flood Warning PIan.
6. From the Land Division Committee stating that an appeal had been received
against the severance granted to Melvin Pines Farms Limited, Lots 1 and 2,
Concession I. The lots were on the road between Port Bruce and Jamestown.
7. From the Town of Aylmer asking for consideration for surveying an extension
of Road #53 easterly from John Street to join up with Highway #3.
The request was deferred until budget discussions.
A newspaper article concerning conditions of the Joseph Street (Road #23)
hill and sidewalk. Reeve Lavereau asked for consideration in the budget for
repairs to the hill. This matter was deferred until the budget was discussed.
The Engineer reviewed the proposed development on Road #20 in Port Stanley
on the property of the Port Stanley Marina. The developer was in the process
of applying to the Village for rezoning for approximately 50 condominium units.
The Engineer stated that there were many unanswered questions including
building setbacks, as the pIan showed some of the units within one metre of the
road allowance and the Hill Street Drain, the walkway around the condominium
units was shown on the County road allowance. Members expressed concern with
the proposed entrance which was on the curve as vision would be limited.
The Engineer felt that the building of a left hand turn lane might be
required (which should be done at the cost of the developer). Reeve Lavereau
asked the Engineer to get in touch with the Village Clerk and make him aware of
various items which he had pointed out to the Committee.
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 6.
The Engineer and Warden Martyn reported on the condition of St. George
Street. The condition was still considered deplorable. Eventually a call
system had been worked out to notify the Consultant (Spriet and Associates) of
the need for work which was being done most of the time by Elgin Construction.
The County had been forced several times to make emergency repairs and these
costs had been billed and paid for by the Township of Yarmouth. Warden Martyn
noted that these costs were being rebilled to the Contractor.
Correspondence from the Township of Yarmouth requesting the County to list
the deficiencies in the road was discussed. The Committee members felt that it
would be impossible at this point to list the deficiencies. Inasmuch as the
Countyls agreement with the Township made the Township responsible for the
complete restoration of the road and there was little need for a deficiency
list at this time.
"MOVED BY: J. FI SCHER
SECONDED BY: E. NEUKAMM
THAT WE ADVISE THE TOWNSHIP OF YARMOUTH THAT A DEFICIENCY LIST FOR THE WORK
ON ST. GEORGE STREET CANNOT BE GIVEN AT THIS TIME AS IT APPEARS THAT A
LARGE NUMBER OF THE DEFICIENCIES HAVE NOT AS YET BECOME APPARENT AND THAT
THE COUNTY OF ELGIN WILL REQUIRE COMPLETE RESTORATION OF THE ROAD AS PER
THEIR AGREEMENT WITH THE TOWNSHIP OF YARMOUTH FOR THE INSTALLATION OF
SANITARY SEWERS.
CARRIED."
The Engineer reported that inasmuch as construction of curb and gutter and
drainage construction did not proceed in 1987 on St. George Street there was a
very serious need for drainage and although several drainage petitions had been
signed in 1987 and forwarded to the Township they had not been proceeded with.
The Committee agreed that the Drainage Petitions should be proceeded with and
the necessary drainage put in, although several members wondered if the expense
to the residents would be too great with both drainage and with sewers. It was
felt that if the residents were not willing to pay their share in municipal
drains then the drains would not be put in and the water would have to be
allowed to accumulate as the County should not have to pay the entire cost.
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 7.
The Engineer requested guidance with regard to the need for drainage on the
St. George Street hill between the Kettle Creek Bridge and the Canadian National
tracks. The Committee felt that this should also be a municipal drain. A
number of catch basins and storm drains were required for erosion control to
contain the water from the Canadian National property and other adjacent properties.
IIMOVED BY: C. R. WILLSEY
SECONDED BY: J. FISCHER
THE ENGINEER BE AUTHORIZED TO SIGN A DRAINAGE PETITION FOR ST. GEORGE
STREET FOR THE AREA BETWEEN THE ST. GEORGE STREET BRIDGE AND THE CANADIAN
NATIONAL RAILWAY TRACKS.
CARRIED. II
Warden Martyn explained the request of the Township of Yarmouth that the
County pay toward land purchased to widen St. George Street (Road #26) between
Davis Street and Parkins Avenue. The Township of Yarmouth had obtained agreements
to widen the road by 10 feet on the west side. (The present right-of-way of
St. George Street was only 50 feet and Davis Street to the west could not be
brought in to St. George Street to meet at a grade but had been diverted many
years ago along the west limit of St. George Street to meet St. George Street
at Parkins Avenue.) On surveying most of the diversion was found to be on
private property and when the owners put up a fence on the property line there
was not enough room for vehicles to enter into Davis Street west. After discussion
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE TOWNSHIP OF YARMOUTH BE NOTIFIED THAT THE COUNTY OF ELGIN IS
PREPARED TO PAY 50% OF THE PROPERTY COSTS INCLUDING SURVEYING, REGISTRATION
AND LEGAL COSTS FOR THE WIDENING OF ST. GEORGE STREET AT DAVIS STREET WITH
THE MONEY BEING PAID DIRECTLY TO THE TOWNSHIP OF YARMOUTH FOR PAYMENT TO
THE PROPERTY OWNERS. THE PROPERTY IS TO BE REGISTERED IN THE NAME OF THE
COUNTY OF ELGIN. THE TOWNSHIP OF YARMOUTH IS TO DO ALL OTHER WORK AS PER
THEIR AGREEMENTS WITH THE PROPERTY OWNERS AND THE TOWNSHIP TO PROVIDE THE
NECESSARY SURVEYS, DEEDS AND REGISTRATION, ETC.
CARRIED."
ST. THOMAS, ONTARIO
JANUARY 28, 1988
PAGE 8.
The Engineer also stated that it would also be necessary to budget money
for curb and gutter for traffic control on curves at Cowan Park. It was also
suggested that curb and gutter for traffic control would be required at Nathan
and Ryan Streets. The Committee agreed that the matter would be further
considered under the budget discussions.
The Engineer presented the attached report on Ministry of Transportation
subsidy allocations, the Items Not For Subsidy budget and a budget showing the
proposed County Levy. As all supplementary by-laws would have to be in the
hands of the Ministry of Transportation by the 1st of March it would be necessary
that these applications be made by County Council on the 17th of February and a
County road levy be set by that time. It was not necessary to forward a programme
of work for the normal expenditures until the 31st of March. Unfortunately the
first subsidy allocation from the Ministry of Transportation was incorrect and
an additional allocation had been forwarded to the County. This allocation
would have to be applied for as a supplementary allocation as well although
receipt of it would be forthcoming. For the purpose of convenience the fixed
costs supplementary allocation and the first supplementary were included as one
totalling $6,710,500 with a subsidy allocation of $5,346,700. The rate of
subsidy was calculated at 50% on urban rebates and 80% on all other items.
Road and bridge maintenance allocation was only approximately $50,000
greater than in 1987 but fortunately the overhead allowance had been increased
and this would have to be applied toward road maintenance. A budget for maintenance
items would not likely be available until the 1st of March.
The Province had set up an additional $30,000,000 in subsidy funds for road
and bridge projects to the Ontario Municipal Improvement Fund, unfo~tunately
the County of Elgin was not considered poor or in need of assistance and therefore
they had no entitlement for O.M.I.F. money. A limited amount of subsidy funds
were available under the Ontario Transport Investment Initiatives and supplementary
applications could be made under that fund. It is expected that that fund would be
the basis for the subsidy for the improvement of Road #30. In addition a
supplementary request could be made for County bridges on local roads such as
Tates Bridge closure.
Sl. 1HOMAS, ON11\RIO
JANUAR'l 28, 1988
pl\GE 9.
DiscUssion on allocations and County road le~y was left to the ne~t meeting.
IIMO'JEO B'l:
1\. K. FORD
SECOt-lOEO B~: C. R. ~lLLSE~
1\-111-1 ~E II-DJOURt-I 10 FRIDII-~, fEBRUII-R~ 5, 19BB 11-1 9:30 A.\'\.
CARRIED."
CHAIRMI\N
-
r@J
Golder Associates
CONSULTING GEOTECHNICAL AND MINING ENGINEERS
January 20, 1988
Our ref: 881-3008
The Corporation of the
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5V1
ATTENTION: Mr. R.G. Moore. P. Ena.
RE: ASSESSMENT OF CORRUGATED
STEEL PLATE CULv~HTS
COUNTY OF ELGIN, ONTARIO
Dear Sirs:
Further to our recent and on-going discussions, this letter
summarizes our comments on the geotechnical aspects of the
assessment of the present condition and evaluation of the
future performance of the corrugated steel plate culvert
structures in the County of Elgin.
BACKGROUND
The culverts under consideration consist of multi-plate,
bolted structures of various shapes including pipe arches,
plate arches, elliptical and round. Most of the larger
structures were constructed with horizontal concrete thrust
beams and some structures have external rib reinforcement
across the top arch.
It is understood that the design of the st:ructures was
carried out by Armco (now Armtec Inc.) who also supplied
the material and was responsible for supervising
construction of the culverts.
. .. 2
GOLDER ASSOCIATES (EASTERN CANADA) LTD. · 500 NOTTINGHILL ROAD, LONDON, ONTARIO, CANADA N6K 3P1 . TELEPHONE (519) 471-9600. TELEX 06.961136
OFFICES IN CANADA · UNITED STATES · UNITED KINGDOM. AUSTRALIA
January 20, 1988
2
881-3008
Following the collapse of several pipe arch culverts, a
visual inspection programme was initiated by the County to
monitor existing' structures, primarily the pipe arch
shapes. The results of this programme, which is on-going,
identified several culverts exhibiting distress in the form
of cracking in the plates, crimping of the corrugations and
deformation of the plates. Golder Associates carried out
an investigation of four pipe arch culverts on behalf of
the County of Elgin and the results were reported in
Golder Associates Report No. 851-3338 entitled
"Geotechnical Investigation and Monitoring, Soil-steel
Structures, County of Elgin, Ontario", dated March 1986.
Subsequently, in early 1987, the Patterson culvert, an
elliptical shape, collapsed and the inspection programme
was modified to include a more comprehensive examination of
all corrugated steel plate structures in the County. This
inspection identified apparently recent deforma.tions in the
elliptical Shaw culverts and an extensive repair programme
was undertaken. Some deformations were also noted in other
culverts.
...
In late 1987, the County was provided with a partial copy
of an inspection report by Armtec Inc. which indicated that
the Port Talbot and Van Order elliptical culverts were
rated in poor condition with serious flaws and should be
inspected by the owner and that these structures would
require repairs, some immediately. No specific
recommendations were provided.
PRESENT CONDITIONS
Based on our January 12, 1988 inspection of the Port Talbot
and Van Order culverts, we concur that significant
deformations from the design shape exist. However, other
than the qualitative observation from the visua.l inspection
programme, no data exists on when the deformations
occurred, what the actual magnitudes of the deformations
are or if the deformations are on-going. As a result, a
detailed monitoring programme, as outlined in our letter of
January 18, 1988, has been initiated. As noted in that
letter, the detailed measurements are difficult to carry
out under the adverse conditions in the culverts.
. .. 3
Golder Associates
881-3008
3
JanuarY 20, 1988
In addition, both Golder Associates and the county of Elgin
have attempted to assemble existing information on
construction and for post_constructiOn deformations of
similar structures to provide a basis for evaluating the
results of the detailed monitoring. TO date, we have had
little success as it seems that, where measurementS were
taken, they were taken onlY bY Armco staff during the
construction phase and either not recorded or not passed on
to the owner. A review of the published literature has
indicated the following:
4.
1963 _ inventorY of 10 to 15 foot diameter culverts
after many years of service. The average deformation
waS 2 per cent for less than 20 feet of cover and 2.5
per cent for more than 20 feet of cover. The
sUggested maximum allowable deformation waS 5 per cent
of the diameter.
1976 _ measurements of a 51 foot span plate arch.
After construction, the crown was up 2 inches and the
horizontal diameter reduced bY 2.5 inches.
1979 _ measurements of 15 foot rise 26 foot span plate
arch founded on rock. The crown elevation increased
0.5 incheS and the horizontal diameter decreased 0.75
incheS during construction.
1979 _ measurements of a 45 foot span plate ~rch.
crown elevation increased 1 inch during construct~on.
Measurements taken during the recent repair works at t;he
ShaW culverts following unloading, repair and reload~ng
indicated net deformations of a 2. 7 inch (0. 8 per cent)
decrease in the crown elevation and a 1 inch (0.2 per cent)
increase in the horizontal diameter. Measurements of the
horizontal diameter of theSe culverts prior to the recent
repair works indicated that they averaged about 3.8 inches
(0.9 per cent) greater than the theoretiCal shape~,
FUTURE PEREO~CE
The future performance of the deformed culverts is verY
difficult to predict based on the existing ~ata.. TO ca~rY
out such an assessment in detail, the follow~ng ~nformat~on
is required:
. .. 4
1.
2.
3.
Go\der AssociateS
881.-3008
4:
January 20, 1.988
v) the maximum deformations considered acceptable .
and vi) the soil and groundwater conditions adjaCent to
the culvertse
i) the design shape of the culverts (cross section)
ii) the i1\llllediate post construction shape of the
culverts (cross section)
iii) the present shape of the culverts (cross
section)
iv) the nature and magnitude of anyon-going
deformations in the structure
Item i) is available from the design drawingS.
Item ii) may be available from Armco.
Items iii) and iv) will be determined, to the extent
possible from the detailed monitoring. However, due to the
extent of the culverts beloW water level and the presence
of soil in the bottom of the culverts, it will be very
difficult to determine the full culvert shapes.
Item v) should be quantified bY the culvert designer. In
the event that he cannot, the search for further published
data should be maintained. The mathematiCal analysiS of
the present condition of the culverts cannot be carried out
meaningfullY unleSs the magnitude of the deformations is
known as theSe deformations have resul ted in stresses in
the plates which will be, to varying extents, additional to
thOse induced from the culvert loadingS.
Item vi) would require site specific investigation bY means
of test pits or boreholes.
~
The basic concern is
previouS experience haS
sudden and apparentlY
untrained observer-
the safety of the structures.
indicated that total collapse is
without warning at least to the
. .. 5
Go\der AssociateS
881-3008
5
Januari 20. 1.988
. . . til\\e '<le do not feel that
RegrettablY' at ~hloS l?o~~ lo~ion t~ reliablY assess the
there is sufficloent lon 0 a '<le '<lill continUe to
stability of the .cul'lertS~l. ":'<le:::, re'lie'<ling additional
~or~ '<lith yoU lon asse~ lo~~
information as it beCOl\\es a'lalolable.
dequatelY su~arizes our
we trust that this. l~tterrf\ti~es further clarification,
co1ll1\\ents. If an,Y pOlo? re'S-
please contact thloS offloCe.
'lours trulY,
GOLUER ASSOCIA~ES
~." .. (). L
'\'~ . v..
1'~~~h. Bedell. 1'. Eng.
PRB/rtO-
M.r. 1.<. 1.<leinsteiber ·
M.inistri of Transportatloon
cc.
Golder A.SSoc\a\es
@
ontaf\O
----
M\n\strY oi
iransportation and
commun\ca\\ons
st~uctu~a~ office
4th F~oo~
3501 Dufferin street
DO~nsvie~, onta~io
M31<. 1N6
Janua~y 19, 1988
~elephone: 235-4960
county of E~gin
450 sunset D~ive
st. ~homas, ontariO
N5R 5\]1
Attention: Mr' R.G. MoOre, p. Bng.
Re:~r s~
.,~~ussions during the inspection of .seven
__ ..._...u. 'fou~ county.
Dea~ Bob~
~he port ~albot structure doeS e~hibit cusping an~ f:a~t~~gthat
of the top arch. MY concern is the ti\lle :actor S1.~ce
of the proble\ll has been there since 1.nstallat1.on. 1 dO n~t
some 'b.~.ty that the condition haS progressed, an
rule out the poSS1. 1. 1.. .. d \lIonitoring. 1 alSO
thUS 1 recOlJ\\llend further 1.nvest1.gat1.on an . th bac1<.fill
recOlJ\\llend borings in the road appr~aches to deter\ll1.ne e
\lIaterial and the degree of CO\llpact1.on.
. .' . th regardS to van order and 1
~he situation 1.S S1.\lI1.1ar ."1.. d . toring si\llilar to port 'talbot.
recOlJ\\llend further invest1.gat1.on an \lion 1.
i volved "ith the ~o"nshiP structures through you.r .
AS yoU are n . t further invest1.gat1.on
Road ColJ\\llittee and countY counc1.1, 1 su~ges . h and the Lati\ller
and \lIonitoring of the Hooley structure 1.n Dun"1.C
structure in south"ald.
1 recolJ\\llend that port 'talbot, Hooley and Van order ShOU~~.~~~ePt
under surveillance. 'the frequency "ill be yoUr respons1. 1. ·
~~~;s v;;~' r I
fJlY!/' l ~'U 1._~./0/
K.L. K~einste~be~
uead,
APp~ova~s section
KLK/at
~-<T"n"I'\-f1I'.' ;~r,~ ';':, l'f;, .,! )'11'(
011\L''v1 ~,J"I \;. ~I : Iv~ -Il;. 1_.\ ..JI\
memora nd U m3r:r [".~"'I" ~-"'''''r ,",^\~".i~\'i:\^' O.'Ym'\
, ... . l.~~;~ ii~,~~;-::i~.I'I ;;dr.::!.: -. ........oh. v.~vv, "l~
OntariO
To: NOTE TO FILE
Date: January 19, 1988
Re: E1gin County Super Span CUlverts
In company with Bob Moore and Fred Groch, of Elgin Co., and Phil Bedall
of GOlders, I inspected the following sites on 88.01.12:.
Port Talbot (5-128)
There are problems with regards to cusping and flatteni.ng of the top
arch. The two ellipses have square ends but the road is skewed over
the structures, thus each structure has a portion of each end which
is not adequately supported laterally in the pier area.
The depth of cover is not excessive or too shallow, but it is
possible that clay fill was installed over the structures. I question
whether the deformations were not evident following construction.
The County will investigate the shoulder area adjacent to the pavement
and attempt to determine the type of backfill.
This structure should be monitored but both ellipses should be kept
under surveillance and some borings taken through the approaches to
determine the material and the compaction.
Hooley (5-129) Dunwich Twp.
There are twin installations with just the minimum cover based upon
the criteri.a at the time of installation. (CHBDC requirements not
checked as yet).
Some cusping was noted along with some flattening of the top arch.
I am not convinced that it is a recent problem especially since I
doubt that any clay fill was placed over the ellipses.
I have a feeling that the fill along the sides of the structures
should be investigated with regards to the type of material and
the degree of compaction. My guess is that the spans have incresed
due to a lack of side stability, thus the flattening of the arches.
The two ellipses should be monitored similar to the county super
span ellipses.
Latimer (5-11) Dodds Cr., Southwald Twp.
Single span ellipse in relatively good condition. Similar
investigation and monitoring should be carried out as per the
County structures.
Kettle Cr. (5-237) Rd. 52
This site consists of twin 50 foot arches with basically no apparent
problems with regards to the soil steel structures. The concrete in
the pier area is cracked extensively on both ends as ~Tell as the
collar over the top of the arches.
Keep the arches under surveillance.
. . . /2
page - 2 -
January 19, 1988
Little Otter (5-150) Rd. 38
It was not possible to enter this ellipse due to the water and flow,
but there was no apparent problem.
Van Order (5-160) Port Burwell, Rd. 50
Due to the depth of water, only the upper portion of: the ellipse is
visible above the ice. This results in a flat arch appearance
which mayor may not be a problem. There is some cusping but as
noted for the other structures. I question whether the problem
commenced with construction.
This structure should be investigated further and the upper
portion monitored.
Shaws (5-205) Rd. 45
The rehabilitation work is nearing completion and the road may be
open to traffic in a week or 10 days.
Some deformation of the south ends is still evident due in part
to the fact that the haunches or buttresses were not removed.
The 3 ellipses appear otherwise to be in good condition.
K.L. Kleinsteiber
Heads,
Apprc)vals Section
KLK/at
~
~,.~
AtII1Il !' I . j j .tee inc
A Jannock Company
November 1:3, 1987
County of Elgin
450 Sunset Drive
St.. Thomas
Ontario
N5H 5Vl
Attn:
R. (3. Moore, P. Eng..
Deet.I'" Si r:
As part of our ongoing interest in the integrity of Super Span
installations, Armtec has carried out a visual survey of all
structures built to date in Ontario. The purpose of this survey
was to determine the present condition of the structures and, to
identify any structures which may require maintenance or repairs.
While Super Span provides a low maintenance
all structures, should be inspected from
identify and correct the effects of time..
b t- i d 9 E~ ,
time to
they', like
time, t (]
The vast majority of the stuctures are in good to excellent
condition: however, a number were noted as C+ and below. These
structures should be thoroughly inspected immediately by your
forces, to determine the full extent of any identified
problems: Armtec would be happy to participate in this
inspection. Where problems exist~ corrective and preventative
action should take place~ and a monitoring schedule should be
developed.
The following structures in your jurisdiction were rated as
or worse, based on our preliminary studYd A discussion of
inspection methods and definitions is also enclosed.
f F-I i t-
OUY"
P.O, Box 3000, Guelph, Ontario, Canada N1H 6P2 · Telephone (519) 822-0210, Tele:1( 069-56539
1
DA'l'E 0:;:: to-ll{ I = H1,JGUr 2:;0 Mlta\
] "" t-l)l'lCl':I\IIIJ~ 4"" U\RGE
':t. lOC.ATlOO ~ IN- M'l'IOO 'IUP f\l{C <XM1ENl'S
sns YEAR WILT SPtl.:'l'a:Il cum -s FIA'l'fENlf'.(;
iNSPEC1' . 11 I]. Mil> II 12 MID
0'/ f:N) 1:N) l'W EN>
-
, . Patterson Elgin County - E This :structure failed in 1987 and is
Bridge being replaced with a concrete
Triple H.E. 1971 bridg4~ .
S - 32' 1"
R - 22' 6"
:?ort Talbot I" Elgin County 17/20 D !o'J 0 0 0 2 2 2 Wide coo. collars on bevels. No
E 0 0 0 2 0 0 top arc collar. Structure skewed to
rwin H.E. I 1972 KDL road. All flattening at S. end.
Difficult to inspect. Water very deel
S - 33' 6" , 'DEL I r-b'\itor L,.,c.Jiately.
R - 20' 6" Long. 'waviness. Minor
Rust at C. of R.
0 0 0 0 3 *Flat 1!ot.P. wings. Cone. Collars on
:i<ettle Creek Elgin County 7/20 D W 4 bevels. Top steps have no cOne.
l'riple H.E. 3 0 0 0 0 2 Collar. Carmot see invert or Bott.
1970 KDL E 1 u 0 0 0 0 Steps.
~ - 37' - 0" Could lOOt walk through.
- 26' - 7" DEL
i.W. Flld Failed ~~ at seam with cracks. S. middle deflected upNards. S.E. end slightly &~flected uproards. West Barrel
IilS alight flattenifj) above C. of R. Sane separation between M.P. and Cone. Headwalls 1" ffiilX. Fill is being stripped anc'l top
Ire reinforct>rl. .
Van Order Bridge Elgin County
S - 26' 4" 1972
R - 19' 0"
7/20
o
o
3 ?
o
o
?
*Flat bevelled M.P. wings with Cone.
collalrs. Top steps have no collars.
Cone. bevelled collars between
structures. Long. waviness.
3/4" gap between S. Wings and cone.
oolla,rs.
Water' deep.
I<OL
DEL
H.E.
~i~r~~ .r~ired ~.....:.Jiately. VisibiLty poo~.,
. ..#' . : "L. ," . .
'(ours truly,
,,---....... ~~,~
. '~ ~\)
~.l \~~
D. J. Penny,
Ontario Region Manager
DJF':jh
Encl.
2
ThiS survey was visual onlY, NO measurements were taken. In-
spection waS made by walking through where possible. ~here the
water waS tOO deep or the base was toO muddY to walk through,
inspection waS made from both ends.
structures rated 'C+', 'C', 'C_n or 'D' should be inspected im-
mediatelY bY the respective owners of thOse structures. 'C'
rating structures should have regular monitoring lvi~ual and~or
by measurem~,nt) and 'D' ratings will eventuallY req'7~re repa~rs,
some immediatelY' certain structures appear to be ~n good shape
but ~aY require improvements in end treatment.
This report is a guideline onlY and the owners of theS~ structures
must inspect and monitor all structures as part of the~r nor~al
inspections and repair where necessary.
In nearlY all cases, any structural deficiencies were inc~h~ tO~
arC. Ratings usuallY were made based on the 2 common de~~c~enc~es.
~~FI~~
SUPER SPANS BUILT I~
~~
\ .
I
~
cusps are defined as longitudinal seams that give the appearonce
of a break in the continuity of an arc. cusps do not always h~ve
visible open seams but usuallY there is some degree of separat~on
of plateS~ Ratings were done as follows:
1
nO cusp visible
slight, usuallY requiring close inspectiO~ to det~ct.
Subtle and not easilY measured. Not cons~dered s~g-
nificant.
miner; can be seen easilY but are not considered
seriouS. small amount of open seam. General curvature
still good.
noticeable; can be quicklY seen and stands out. These
cusps require regular inspection to detect change.
There is obviouS losS of good curvature of the arc and
the seam is open.
large; can be seen easilY and are pronou~ced. seam is
open and curvature is poor. ThiS cusP w~ll have to be
repaired and should be inspected immediatelY,
o
2
3
4
I~'~'"
~..". .
~ ,
~
Flattening (or deflecting) is defined as a general wide deforma-
tion of the arc or reversal of curvature over an area of ~e arc.
It may also be an inward bump over a small area, perhapS caused
by a large boulder. It may be accompanied bY cusps but is more
likelY caused bY earth movement or improper backfi~ling. It may
be related to the pouring of concrete or installat~on of saddles.
Ratings were done as follows:
o
nO flat.tening
1
slight as described under "cusps"
minori can ce easilY seen but not considered serious.
~rching is still ve~Y good ana th~re.i~ nO c~ange in
the design radiuS that would be s1gn1f1cant 1n the
design. A single inward bump from a ,sororo stone would
come under thiS.
noticeablei can be quicklY seen and is ap~roaching a .
straight line. ~ppreciable chan~e in ra~1US may requ1re
an assessment of the tOP arc des1gn. Th1s alsO would
involve multiple inward bulgeS from grOUPS of stones,
,sororo and larger. ThiS type of flattening should be
monitored (visuallY or by measurement) regularlY,
2
'3
4
largei can be seen as an area where rever~e curvature
of the arc haS developed. Iromediate repa1rs are re-
quired.
RATING OF STRUCTURES
A _ E~cellent tno flawS\
B _ Good tminor flaw(s)\
C _ Fair tnoticeable flawts)\
o _ poor tserioUS flaw(s)\
E - Faile<3.
tt'~'~
~~:~.~
""~~. .
\
~
.. t under rO'ad~ay but under
"Bnd" means area of t<?P arc l.n r1.ng~ nO' d usuallY the last fe~
slO'ping embankment, s1.de'<Jalk O'r bO'u evar ·
t:ings.
d O'r under high embankment
"~id" meanS area O',f tO'P arc under rO'a '<Jay
tstructures ~ith high cO'vers),
B.B. _ hO'rizO'ntal ellipse
Arch _ lO'~ O'r high prO'file
\'I.P.
_ '<Jhite pO'~der usuallYt se~dO'~nt~~ss~~u~~~r~~~yS ~~~~~e~~.mO're
O'lder. W.P. ~as nO' nO' . d b" lime from
W p prO'bablY cO'mes frO'm zinc cO'rrO'S1.O'n cause J
the' cO'ncrete thrust beams but thiS has nO't been prO'ven.
e!J). '.',.
. . l '. '\
,....:; .".,'
~il.U\f..!!t
~il.l Of lnNiSPOil.1MiOtl ~llOCl\tiOllS
J~NUl\R'f 2.8, \988
\988 \987
- ;;;...---
~
Road and Brioge ~aintenance $2..2.02.,400 $2.,\56,000
overhead .593,900 495,700
Machinery and "ous\ng 647,000 623,000
Drainage l\ssessments 82.,600 90,300
---- ----
$3,52.5,900 $3,365,000 .
~
l\spha\t Resurfacing \ ,82.5,000 ~ \,765,000
Road and Bridge construction \,2.87.2.00 950,900
URBl\N REBl\ 1ES 72.,400 62.,2.00
:;.;...;-- :..----- .----
---
101l\L SPENDING ~LLOCA110N ~O.~ ~tJ43,@
Initial subsidY Aliocation and $5.346,700
supplementary fi~ed Cost $4,884,\00
(lotal MInistry of transportation subsidy in i981 including supplementarles
was $5,62.7.800)-
county levy 1981 - $1.218.000
~SlIt<\lE~
tIIW suPPlEl\E.l'tMll fillED costs
$6.7\0,500
10tal ~110cations
~ess: MinIstry of lransportation subsidy
$\)B101 r..l
contrlbuUon from city of st. lh()\1las loward
suburban Roads (Net Estimated)
~~
$lt 363,800
47,800
----
LesS~
;;;---
\-4El ~~6 ,OQQ.. ..
10 this must be added Mon subsidiied Expenditures and County's Share of
supplementarles (ROad '30 and 1ates Bridge).
~: Urban Rebates were $10,204 In 1981 and will be more tbat tbe Ministry
of wansportatlon aHocatlon of $72.400' subsidy to cover tile
Increase will have to come from construction allocation and
construction work will be reduced accordinglY' (Urban Rebates
subsidy 50~' construction subsidy ao~.)
"V
./
COUNTY Of ELGIN ROAD DEP^RTMENT
- - ~ -
1988 BUDGET
::;.;;;.;--
ITEMS NOl SUBSIDIIED \1Y T"E
. ~ - -
MINISTRY Of TRANSPORTATION
- - ~
1986 1987 1988 ESTlAATE
~ .;;...-- ::..::---- -
L Administrative Charges from ClerK'S $ 3.979 $ 4.482 $ 5.000
Office for payroll Preparation.
2. Road Committee Inspections. Meetings L090 224 300
with the County of Middlesex. Etc.
3. contributions and Retirements. Etc. \.\48 433 1.000
4. Liability Insurance. 9.810 4,610 10.500
5. MembershiPs. Etc. 382 315 350
6. SiCK Leave plan Payouts. 18,0\5 17,886 12,000
7. Expenditures Related to Moving into 731
New Administration Building.
8. Road committee Inspections 546 200
lBuses. Etc.).
9. Urban Rebates on Non subsidized 2.56\ 2,700
Expenditures.
10. Over Expenditure to Earn Maximum 9.9751 1 L 9501:
Subsidy {$9,500 t in 1985)i
11. contribution from the st. Thomas 366 CR.
sanitary. Collection Services Limited
Toward Road #18. - - -
COUNTY TOTAL $48.237 $44.000
12. st. Thomas Suburban Road commission 1~214 433
MembershiPs, fees and Annual
Meeting Expenses (1986)
~9 ,4~ :t:
COUNTY OF ELGIN ROAD DEPARTMENT
COUNTY ROAD LEVY
JANUARY 28, 1988
County of Elgin Share of Normal Allocation and
Supplementary Fixed Cost Allocations
County Expenditures Not Subsidized
Tates Bridge - County Cost of a $10,000
Supplementary Expenditure
1981 Levy $1,278,000
1988 Basic = 106.6%
1987
Supplementary Expenditures on Road #30 will be Subsidized at 75%.
$1,316,000
44,000
2,000
$1. 362.000
TOTAL COUNTY PERCENTAGE INCREASE
EXPENDITURE COUNTY COST ROAD LEVY 1988 OVER 19B7
$100,000 $25,000 $1,387,000 108.5%
$200,000 $50,000 $1,412,000 11 0 . 5%
$300,000 $75,000 $1,437,000 112 .4%
$400,000 $100,000 $1,462,000 114.4%
$500,000 $125,000 $1,487,000 116.4%
~.
/'
..-
,.
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY Of ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have been advised by Armtec Incorporated of Guelph (succe5sor to
Armco Canada manufacturers of soil steel structures used by the
County of Elgin) that they have investigated and inspected various
soil steel structures on Elgin County roads. They have rated the!
structures from IAI to lEI with IE' being a failure.
Their ratings are as follows:
(a) Pattersons, Road #30, Yarmouth Township - Rating lEI (Failed)
(b) Port Talbot, Road #16 - Rating '0'
(c) Kettle Creek, Road #45 - Rating 101
(d) Van Order, Road #42 East of,Port Burwell - Rating IDI
Since the writing of the report the County of Elgin has made repairs
to the Kettle Creek structures on Road #45 and has opened it to
traffic.
As these inspections were made last Fall apparently from shore
(without benefit of a boat) your Committee feels that further
investigations are required. We have authorized the Engineer to
engage the firm of Golder Associates (who have assisted with the
repairs on the Kettle Creek structures on Road #45) to assist us
with further investigations. We have also requested and are receiving
advice from the Structures Branch of the Ministry of Transportation.
We have authorized an extensive measurement and monitoring programme
of these structures by Golder Associates and to be done by County
forces.
We are not only monitoring the Port Talbot Culverts and the Van
Order Culvert but have also authorized the monitoring of the Kettle
Creek Culvert on Road #52 at the Dalewood reservoir in Yarmouth
Township and three Township structures (Fleming Creek in Concessions
III and IV, Township of Aldborough, the Hooley Bridge on Talbot
Creek, Cpncessions IX and X, Township of Dunwich and the Latimer
Continued .
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - JANUARY SESSION 1988
PAGE 2.
Bridge on Dodds Creek in Lot 26, Concession IV, Township of Southwold).
Some monitoring has already been done and it is hoped to complE~te
the monitoring during periods of freeze up as it would be extr(~mely
difficult to do it properly from a boat.
Testing of granular backfill materials may also be required at
various structures in the Spring to ascertain whether or not serious
distress exists.
In light of the serious fl~ws reported by Armtec Incorporated, both
the Port Talbot and the Van Order Culverts are under constant
inspection. Information from various government sources in Ontario
and the United States has again been solicited.
2. We have authorized the purChase from the Frank Cowan Company Limited of
an Environmental Policy covering the County and its employees from
environmental risk to a maximum of $1,000,000 per occurrence and
$2,000,000 aggregate limit per insurance year, subject to a self
insured retention of $5,000 and an annual permium cost of $6,160
.-
for all County operations..
We have also increased the deductible portion of our property and
owned automobile policies with the Frank Cowan Company Limited with
respect to all buildings, contents and licensed vehicles from our
present deductible of $1,000 to a deductible of $2,500 per occurrence.
WE RECOMMEND:
1. That we take steps to close the Tates Bridge over the Thames River
in Lot 7t Concession lA' of the Broken Front, Township of Dunwich
in conjunction with the County of Middlesex on a permanent basis;
and that the Clerk and Engineer be authorized to give notices to
effect the closure 'and the necessary by-laws be passed by County
Council to complete the closure taking into consideration the
requirements of the Municipal Act, the Ministry of Transportation
and the Ministry of the Environment.
We have authorized the Engineer to hold a public meeting to ascertain
the ~nviornmental concerns of government agencies and the public in
conjunction with this proposed ~losure~ -
"
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COU\l1~ Of E\,.(;\\I \\O~O CO\\lllH1EE
SECO\lO \\EPO\\1 _ J~\lU~\\~ SESS\O\l \988
pl\Gf. '3.
1ne Engineer naS alsO been autnoriled to ta~e al\ tne necessary
s te? s to meet '/I i tl\ tile regu \ ill.. ion s of the En ~ i rOlll1lElnta \ ~s se s smellt
I\ct ·
~tt Of ~"\C" \S \\ESPEC1fUt\,.1 sua~111EO
C \-\1\ 1 RtIIM~
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
JANUARY SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. County Road #45 at the Kettle Creek Culverts, Southwold Township
was reopened to traffic last week.
A considerable amount of work remains to be done in the Spring
including the completion of the slopes, trimming, placement of top
soil, erection of guide rail, drainage work and asphalt paving.
Some of the excess fill dirt may have to be moved to another
location.
WE RECOMMEND:
I. That a resolution be passed authorizing the Warden and Clerk to
submit to the Ministry of Transportation a petition for subsidy for
road expenditures made by the County of Elgin on the County road
system from January I, 1987 to December 31, 1987.
2. That the County Road Committee act as the Committee for the following
purposes:
(a) Solid and Liquid Waste Disposal.
(b) Mosquito Control for the Prevention of Encephalitis.
(c) Lake Erie Erosion.
3. That the membership fees for the Ontario Good Roads Association and
the Roads and Transportation Association of Canada be paid.
4. That the County's representative on the St. Thomas Suburban Road
Commission, Mr.' Albert Auckland be authorized to attend:
(a) The Ontario Good Roads Association Convention with the usual
Convention expenses paid.
(b) The Suburban Road Commission Association of Ontario Executive
Meetings and the Annual Meeting of the Suburban Road Commission
of Ontario with mileage and other expense~ as occasioned also
being paid.
Continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - JANUARY SESSION 1988
PAGE 2.
5. That the honorarium for the County's member on the St. Thomas
Suburban Road Commission (Mr. Albert Auckland) be $175.00 for the
period of February It 1988 to January 31, 1989 being the same as in
previous years.
6. That a by-law be passed authorizing the Warden and Clerk to sign
plans expropriating land for widening road allowances as required
in 1988.
7. That a by-law be passed authorizing the Warden and Clerk to sign an
agreement with the County of Kent for the maintenance of Elgin
County Road #7 and a portion of Elgin County Road #4 being the
Townline Road between the Counties of Kent and Elgin.
8. That a by-law be passed authorizing the Warden and Clerk to sign an
agreement with the Region of Haldimand-Norfolk for the maintenance
of County Road #55 from Elgin County Road #38 to Elgin County Road
#42 being the Townline Road between the County of Elgin and the
Region of Haldimand-Norfolk.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
/
SI. lHO~~S, ON1~RlO
JI\NUI\R'{ 18, 1988
pl\GE 1.
lHE COU~I~ Of ELGl~ RO~D CO~~lIIEE met at toe ~dministratiOn Building
d J lo 1900 at 9-30 a m ~ll members e~cept Reeve Lavereau
on ~on ay, anuary 0, 00 - .' .
~ere present. ~lsO present ~ere toe Engineer and ~ssistant Engineer.
loe Engineer reported toat traffiC ~as using Road i45 over toe Kettle
CreeK culverts and toat reflectors oad been erected on toe sides of toe fill to
guide traffiC. Grading ~ould be required on an occasional basis and furtoer
~orK could not be done until toe spring.
loe Engineer reported toat oe oad diSCUssed wito corporal ~itcoell of
toe Dutton ontario provincial police toe petition received by Reeve perovicO
regarding parKing congestion on Road i3 in ~eW GlaSgow. It appeared toat toe
petitiOners were complaining about veoicles parKed on Road i3 ~oile toe occupant
~ent into a ~eigoing station for a salmon fisO Derby being oeld in port GlaSgo~
in toe summer montos. corporal ~itcoell stated toat oe oad never been advised
of any partiCular traffic congestion or any problems. ~ltooUgo several cars
may be parKed along toe road at any time oe did not feel toat toere waS a
partiCular problem to ~arrant County no parKing by-la~S, etc.
loe committee ~as of toe opinion toat traffic in toe port GlaSgo~
area ~as of a tourist type and inasmuco as toe County road waS a dead end at
toat location a number of parKed cars in toe area soould not create a partiCular
problem. loe petition was returned to Reeve perovicO to investigate furtoer
and to ascertain ~oetoer or not it ~as a County problem or a problem amongst
toe ratepayers in ~oicO case toe County soould not become involved.
correspondence waS read from toe ~atoe~s familY toanKing toe County
for toeir donation after toeir fire.
from toe lo~nsoiP of souto Dorcoester ~ito a zoning by-laW rezoning
. 3 C " n ~ll I Hamlet of ~von) to industrial from agricultural.
property ln Lot ,oncesS10n \
t "11 lois property does not
loiS ~ill alloW toe e~pansion of toe presen ml ·
front on toe county road.
51. 1HOMA5, ON1ARIO
JANUAR~ 18, 1988
PAGE 2.
lHE ENGINEER REPOR1EO ON lHE WORK 10 O~IE ~S fOLLOWS:
1. lree cutting was continuing.
2. Pit run gravel was being excavated and placed in a pile for crushing at
the Pleasant ~alley Pit.
Some crushed gravel would be hauled from the sparta Pit to the County
Garage as weather conditions permitted.
3. Winter control had been extremelY light.
4. Extensive repairs were being made to the county's Etnyre lar oistributor as
the bacK of the tanK had rusted throUgh. ~ll piping would have to be
removed and pacKing, installation, etc. would be replaced. ~lthoUgh the
tanK was nearlY 20 years old it was felt that this worK would put the tanK
bacK into good condition. (~new distributor tanK would be worth $65,000
to $75,000.)
Insurance proposals as outlined by Mr. Lyle E. Wells of the franK cowan
Company at the meeting of January 13th were discUssed. lhe Engineer reported
that Mr. Wells had agreed to use the county's insurance lists, as presented to
the committee previouslY for the Machinery floater and for Licensed EQuipment.
Mr. Wells' values for the county Garage and for the contents for the County
Engineer's Office would be accepted. ~fter discUssion · · ·
"MO\lED B~:
SECONOEO B~: E. NEUK~MM
lH~1 WE INCRE~SE lHE OEOUC1IBLE POR1ION Of OUR PROPER1~ ~NO OWNEO ~Ul0MOBILE
POLICIES WllH RESPECl 10 ~LL BUILOINGS, CON1EN1S, EQUIPMENl ~NO LICENSEO
~EHICLES 10 $2,500.00 fROM $1,000.00 (PRESENl CO~ER~GE).
'tI. A. MAR1~N
CARRIED."
"MO\JED B~:
SECONOEO B~: E. NEUK~MM
lH~1 WE PURCH~SE fROM lHE fR~NK COW~N COMP~N~ LIMllEO ~N EN~IRONMEN1~L
POLIC~ CO~ERING lHE COUN1~ ~NO liS EMPLO~EES fROM EN~IRONMEN1~L RISKS 10 ~
MAXIMUM LIMIl Of ONE MILLION OOLL~RS PER OCCURRENCE ~NO lWO MILLION OOLL~RS
~GGREG~IE LIMll fOR lHE INSUR~NCE ~E~R SUBJECl 10 ~ M~NO~10R~ SELf INSUREO
RE1EN1ION Of fI~E lHOUS~NO OOLL~RS ~NO ~N ~NNU~L PREMIUM Of $6,160.00 fOR
~I \ roUN1~ OPERA1ION5.
A. K. fORD
CARRIED.."
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 3.
"MOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RENEW THE FOLLOWING INSURANCE POLICIES WITH THE FRANK COWAN COMPANY
LIMITED:
(A) MUNICIPAL LIABILITY ($7,000,000 LIMIT).
(B) FLOATER POLICY, INCLUDING NON-LICENSED EQUIPMENT.
(C) CRIME PACKAGE.
(D) BOILER (ENGINEERING).
(E) VALUABLE PAPERS AND ACCOUNTS RECEIVABLE.
(F) ERRORS AND OMISSIONS.
(G) AUTOMOTIVE FLEET.
(H) COMPREHENSIVE INSURANCE ON THE COUNTY GARAGE.
CARRIED. II
The Engineer also brought to the Committees' attention Page 2 of Mr. Wells'
report in which he emphasized that a risk management programme by all municipalities
was necessary to try to reduce insurance claims. It was noted that the County
Road Department was examining all their operations on a continuing basis to try
to minimize any insurance claims.
"MOVED BY:
W. A. MARTYN
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO THE COUNTY OF ELGIN PERSONNEL COMMITTEE THAT THE
FOLLOWING ANNUAL HOLIDAY CARRYOVERS BE ALLOWED INTO 19813 FROM 1987.
BRUCE BOUGHNER
JOHN BROWN
GLENN CROSS
1 DAY
2 DAYS
WINTER CONTROL CALL IN
FOREMAN KETTLE CREEK CULVERT PROJECT
WINTER CONTROL CALL IN
CLARE DEAN
1 DAY
2 DAYS
FOREMAN KETTLE CREEK CULVERT PROJECT
RALPH GORDON
1 DAY
FOREMAN KETTLE CREEK CULVERT PROJECT
OPERATOR KETTLE CREEK CULVERT PROJECT
MICHAEL HARE
2Y2 DAYS
.:>
JIM HASKELL
1 DAY
WINTER CONTROL CALL IN
CONTINUED . . .
"MOVED BY:
W. A. MARTYN
SECONDED BY: A. K. FORD
CONTINUED . . .
JACK HOFFMAN lY2 DAYS
EDWIN KELLEY 1 DAY
LEONARD KELLY 1 DAY
TED MCCREADY 1 DAY
FRED MARSHALL lY2 DAYS
JACK MATHEWS 2 DAYS
ALLAN MOON 3 DAYS
WILLIAM SLOETJES 2 DAYS
KENNETH TELFER 1 DAY
WILLIAM C. TURVEY 4 DAYS
JAMES WATTERS
DAY
1 DAY
ARTHUR WEBBER
LLOYD WEBSTER
ROBERT MOORE
Y2 DAY
3 DAYS
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 4.
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
OPERATOR KETTLE CREEK CULVERT PROJECT
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
KETTLE CREEK CULVERT AND WINTER CONTROL
CALL IN
CALL IN GARAGE REGARDING WINTER CONTROL
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
CALL BY WARDEN REGARDING MEETINGS ON
ST. GEORGE STREET REPAIRS AND TATES
BRIDGE CLOSINGS
CARRIED. II
The Engineer reported that Armtec Incorporated Engineers had made a survey
in November of 1987 and had rated various soil steel structures in the County
of Elgin as well as other locations. Theses ratings were from lA' to 'E' with
lEI being a failure. Armtec Incorporated had not sent their ratings for Township
structures or structures rated above '01 the information obtained being from
other sources. As Armtec Incorporated's report had only been done from shore
without the benefit of a boat Golder Associates (the County11s consultant) and
the Ministry of Transportation strongly recommended that further studies be
done on all structures.
---"
It was understood that the London Free Press had requested the Ministry of
Transportation to release all information sent to them by Armtec Incorporated.
Continued . . .
SI. lHOM~S, 0~I~R10
J~M\.\~R'{ l8, 1988
p~GE 5.
lhiS had not been done althoUgh it was understood that the London Free press
was a\l\llyin9 under the "Freedom of 1nformation ~ct" to the province for thiS
information.
lhe ~rmtec 1ncOr\lorated re\lort rated both the port lalbot culvert and the
~an order culvert on county ROad #42 fast of port Burwell are in very \loorconditiOn
(Rating '0'). Some monitoring of theSe culverts haS alreadY been done as had
an ins\lection by Mr. Ken Kleinsteiber of tne MinistrY of wans\lortation.
lne attacned list is a com\lutation of tne ~rmtec 1ncOr\lorated's surveY on
all soil steel bridgeS in Elgin.
lne Engineer recommended tnat more monitoring be done and as mucn information
be obtained as \lossible regarding allowable deformations in culverts.
~s Engineers from Golder ~ssociates and tne Ministry of lranS\lortatiOn had
eX\lressed serioUs concerns over both tne port lalbot and the ~an order culvert
monitoring of tnese twO structures would be tne main \lriority.
1n order to obtain com\larison information Mr. Bedell of Golder ~ssociates
and tne Engineer nad ins\lected a large steel structure near Rotnsay tne \lreviOUS
day (sunday, January 17tn). lne ins\lection snowed tnat tnere waS considerablY
less deformatiOn in tnat structure tnan tnere were in any of tne county structures.
Measurements were \lresentlY being done (Monday, JanuarY lstn) to obtain tne
\lresent radiUS and cnaracteristiCS of tne tne ~an order culvert. lne port
lalbot culvert would be done as soon as tne ice was safe to walK on again.
~fter considerable diSCUssion tne committee felt tnat all county steel structures
snould be monitored as well as tne tnree steel structures in tne 10wnsni\lS of
~ldbOroUgn, ounwicn and soutnwold under tne same \lrogramme.
"MO\lEO B'{:
SECO~OEO B'(: 1;1.~. M~Rl,(~
lH~1 COU~I'( COU~C1L 8E ~O~lSEO lH~1 ~RM1EC l~CORPOR~IEO H~S FOR1;I~ROEO ~~
1~SPEC110~ R~11~G REPORl 10 lHE COU~I'( OF ELG1~ O~ lHE PORI I~L801 CUL~ER1S
O~ RO~O #16 ~~O lHE ~~~ OROER CUL~ERl O~ RO~O #42 E~SI OF PORI 8UR1;IELL. lHE
REPORl SI~IES lH~1 B01H CUL~ER1S ~RE 1~ POOR CO~01110~ 1;I11H SER10US FL~1;IS
~~O lH~1 MO~110R1~G lS REQU1REO 1MME01~IEL'(.
E. ME\.\K~MM
COM11MUEO . . .
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 6.
"MOVED BY: E. NEUKAMM
SECONDED BY' W. A.MARTYN
CONTINUED . . .
THAT COUNTY COUNCIL BE ADVISED THAT THE ROAD COMMITTEE IS PRESENTLY MONITORING
THE CULVERTS AND HAVE ASKED THE MINISTRY OF TRANSPORTATION FOR THEIR ASSISTANCE
AND ADVICE ROR THIS MONITORIN~.
THAT THE ENGINEER BE AUTHORIZED TO RETAIN THE FIRM OF GOLDER ASSOCIATES AS
REQUIRED FOR RECOMMENDATIONS ON BOTH CULVERTS.
THAT THE EN~INEERS BE AUTHORIZED TO MONITOR THE KETTLE CREEK CULVERT ON
ROAD #52 ANID THE FOLLOWING TOWNSHIP CULVERTS: ALDBOROUGH TOWNSHIP, FLEMING
CREEK; DUNWICH TOWNSHIP, HOOLEY; SOUTHWOLD TOWNSHIP, LATIMER.
CARRIED. II
The Engineer reported that inspections were continuing on Pipe Arch Culverts
and at the present time the pipe arch on Road #16 at the Fowler Drain in Fingal
was in the poorest condition and it would likely have to be replaced this
coming Summer. Engineering drawings for the replacement have already been
submitted to the Ministry of Transportation, so that if it was found that it
was necessary t() proceed on short notice the Ministry of Transportation approval
would already have been received.
It was understood that the Ministry of Transportation was about to issue a
directive stating that pipe arch culverts should only be used as a last resort
by municipalitil~s. Reeve Fischer was concerned about the continuing failure of
steel structure:~and felt that the County should institute a programme of replacing
any structures With concrete only; the Chairman advised him that such a policy
was already being followed.
~,
The Chairman and Assistant Engineer reported with regard to the well of the
late William Ward on Road #38 between Richmond and Straffordville. They reported
that the Ministry of the Environment using the Environmental Regulations had
decided that th~ late Mr. Ward's well had been polluted by salt from the County
road and as SUCl under the regulations had the right to proceed to compensate
Mr. Ward for th,~ loss. It was understood that the cost of this would be divided
3/4 against the Ministry of the Environment and 1/4 against the municipality
(ie., the Count,V of Elgin).
Continued . . .
51. 11-10\<\1\5, Otl11\R 1 0
JJ\N\}I\R'{ \ B, \ 9BB
pJ\GE 7.
1ne cnairman reported tnat tne Ministry of tne En~ironment nad assumed
control of tne pro)ect and tne first ~elltnat tneY nad put do~n failed to
supplY tne nouse eitner ~itn tne ~ualitY or tne necessarY ~uantitY of ~ater.
lt ~aS understood tnat tne Ministry nad ad~ised Mrs. ~ard tnat sne ~ould na~e
to drill a ~ell and ~aS gi~en a cnoice of tnree ~ell drillers, no~e~er as none
of tnem ~ould be a~ailable for some time it ~aS necessarY tnat ~ater continUe
to be supplied from otner sources. 1ne in~oice for tniS nad been presented bY
tne Cnairman to tne MinistrY of tne En~ironment, but to tne cnairman's Kno~ledge
neitner tnat nor tne ~ell drillers bill nad been paid. I\fter some diSCUssion · · ·
\I~O\jED B'{:
5ECOtlOEO e~: E. tlEUKI\MM
11-11\1 11-1E CI-Il\lRMl\tI I\tlO EtlGltlEER BE EMPO~EREO 10 I\C1 ~111-1 REGI\RO 1011-1E
POLLU110tl Of ~lLLlI\M ~I\RO'5 ~ELL.
v.i. f.\. ~J\R1'l N
CJ\RR 1 ED. II
1ne I\ssistant Engineer stated tnat ne ~ould get in toUcn ~itn tne Ministry
of tne En~ironment and report bacK to tne Cnairman.
1ne Cnairman and tne Engineer reported on meetings ~itn representati~es of
tne county of Middlese~ Road committee in tlo~ember 1987 and ~arden Bolton in
oecember 1987 and offiCials of tne Ministry of 1ransportatiOn on oecember 23,
1987 ~itn regard to tne 1ates Bridge.
1neY reported tnat tne county of Middlese~ Road committee felt tnat tne
1ates Bridge snould be permanentlY closed as tney felt tnat neitner tne county
nor tne Ministry of 1ransportatiOn could afford to rebuild tne bridge for a
ma~imum of 50 ~enicles per daY, 1ne Engineer reported tnat tne MinistrY of
1ransportation ~as not able to pro~ide anY furtner assistance nor a model
by-la~ as tneydid not na~e anY, tleitner tne Ministry of 1ransportatiOn nor
tne Engineer could find a precedent in ontario for tne closing of a county
bridge bet~eent~O counties. 1ne regulations of tne En~ironmental I\ssessment
I\ct dictated tnat a Class Ie' assessment ~ould na~e to be undertaKen before a
continued . · .
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 8.
road or bridge could be decommissioned on a permanent basis. It appeared that
a report would have to be done stating the alternatives that were considered
from an environmental point of view (ie., replacement of the bridge at the
site and what would happen to the environment compared to the removal of the
old bridge).
Various Provincial Ministries and the Lower Thames Valley Authority would
have to be contacted, their input received and a public meeting held to hear
the enviornmental concerns of the public. Any claims for business losses
because of the closure of the bridge would still be applicable and fall under
the Expropriations Act for the settlement as the Environmental Hearing would
not take into account any financial loss of business. Any loss or damage
suffered by a resident of the area and going to work using the bridge or going
for groceries, etc., would not be subject to compensation.
It would also be necessary to apply for a supplementary by-law for the
expenditures connected with the closing as a final report from Golder Associates
containing information would be required for a public meeting. The report
would contain preliminary bridge design work and cost estimates, etc., and
would have to be available for public view.
It would also be necessary to hire a land surveyor to do a reference plan
of the bridge area so that a description was available for a by-law to legally
close the bridge. The by-law would have to be adve~tised and anyone objecting
to it would have to be heard by Council. The Committee discussed the matter
at some length .
"MOVED BY: W.A. MARTYN
SECONDED BY~ E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT WE TAKE STEPS TO CLOSE THE TATES
BRIDGE ON A PERMANENT BASIS AND THAT THE CLERK AND ENGINEER BE AUTHORIZED
TO GIVE THE NOTICES TO EFFECT THE CLOSURE AND THAT THE NECESSARY BY-LAWS
BE PASSED BY COUNTY COUNCIL TO COMPLETE THE CLOSURE TAKING INTO CONSIDERATION
THE REQUIREMENTS OF THE MUNICIPAL ACT, THE MINISTRY OF TRANSPORTATION AND
THE MINISTRY OF THE ENVIRONMENT.
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 9.
"MOVED BY: J. FI SCHER
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO HOLD A PUBLIC MEETING TO ASCERTAIN THE
ENVIRONMENTAL CONCERNS OF THE PUBLIC AND ANY GOVERNMENT AGENCY, ETC., IN
CONJUNCTION WITH THE PROPOSED CLOSING OF THE TATES BRIDGE AND THAT THE
ENGINEER BE AUTHORIZED TO TAKE THE NECESSARY STEPS TO MEET WITH THE REGULATIONS
OF THE ENVIRONMENTAL ASSESSMENT ACT.
CARRIED."
The Engineer reported that the firm of Archibald, Grey and McKay, surveyors
of London had completed a reference plan approximately 10 years ago on the
property adjacent to the Tates Bridge. The firm also did most of the County
of Middlesex's work and there would likely be savings to both municipalities
if the firm was engaged to provide the required reference plan.
"MOVED BY:
A. K. FORD
SECONDED BY: J. FISCHER
THAT THE ENGINEER BE AUTHORIZED TO HAVE THE FIRM OF ARCHIBALD, GREY AND
MCKAY PROVIDE A REFERENCE PLAN OF COUNTY PROPERTY AT THE TATES BRIDGE.
CARRIED."
The Hubrey-Radio Road Link was discussed at some length. The Engineers
showed the tentative alignment of the road diversion in Concession XIII explaining
the severances and the property required from the Ferguson, Coulter, Carr and
Glutek properties. The Engineers felt that to their knowledge Mr. Carr was
reasonably happy with the present alignment if the County felt they had to
build the road through his property. The Engineer reported that the standards
that were being used were the minimum (5,000 to 10,000 vehicles per day) for
the traffic anticipated in the next 20 years. Publicity by owners in the
County of Middlesex was noted by the Committee and it was realized that some
difficulty might be encountered purchasing property required.
Continued . . .
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 10.
Inasmuch as the Ministry of Transportation had committed themselves to a
supplementary by-law at 75% subsidy for a considerable amount of work in 1988
the Committee instructed the Engineers to proceed as rapidly as possible with
the necessary engineering and planning for the route realizing that it would
be necessary to go through a Class IB' Environmental Assessment as a minimum.
The Engineer suggested that the Ministry of Transportation be advised that
the County of Elgin felt that they should do their own Environmental Assessment
on their portion of Concession XIII acting separately from the County of
Middlesex as their work involved a much greater distance and the swamp near
the Wilton Grove Road. The Committee requested that the County of Middlesex
be thanked for their offer to go jointly and to have their Environmental
Consultant do work for the County of Elgin in the same report as their work.
However the Committee was of the opinion that the two jobs should be kept
separate inasmuch as the environmental concerns of one portion were not necessarily
the concerns of the other.
"MOVED BY: A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE THE MINISTRY OF TRANSPORTATION THAT THE COUNTY OF ELGIN
FEELS THAT THEY ARE PREPARED TO MEET THE REQUIREMENTS OF THE ENVIRONMENTAL
ASSESSMENT ACT ACTING SEPARATELY FROM THE COUNTY OF MIDDLESEX FOR WORK ON
THE ELGIN PORTION OF THE RADIO-HUBREY ROAD PROJECT.
CARRIED."
"MOVED BY: E. NEUKAMM
SECONDED BY: J. FISCHER
THAT THE COUNTY OF MIDDLESEX BE ADVISED THAT THE COUNTY OF ELGIN WILL DO
ANY WORK REQUIRED UNDER THE ENVIRONMENTAL ASSESSMENT ACT ON THE COUNTY OF
ELGIN RADIO ROAD PROJECT AND THE COUNTY DOES NOT REQUIRE THE SERVICES OF
THE COUNTY OF MIDDLESEX CONSULTANT AT THE PRESENT TIME.
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY 18, 1988
PAGE 11.
The Engineer reported that the County of Middlesex had engaged the firm of
Knowles, Lansink and Associates to make necessary appraisals for the property
so that they could begin negotiations with the owners. This firm had been
hired by the Cownty on previous occasions and the Engineer recommended that
they be hired by Elgin County to make the necessary property appraisals.
IIMOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEERS BE AUTHORIZED TO PROCEED WITH DISCUSSIONS WITH THE
PROPERTY OWNERS FOR THE ACQUISITION OF PROPERTY REQUIRED IN CONCESSION
XIII, TOWNSHIP OF YARMOUTH FOR THE IMPROVEMENT OF ROAD #30 AND THE ENGINEERS
BE AUTHORIZED AS REQUIRED TO ENGAGE THE FIRM OF KNOWLES, LANSINK AND
ASSOCIATES TO MAKE APPRAISALS AS NECESSARY ON THE PROPERTIES.
CARRIED. II
IIMOVED BY:
C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT WE ADJOURN TO THURSDAY, JANUARY 28, FRIDAY, FEBRUARY 5, AND FRIDAY,
FEBRUARY 12, 1988 AT 9:30 A.M.
CARRIED.II
~A~'~. . '.., -"""d---....
,~f~/ ~ ~;;.~ ze?~./
CHAIRMAN
COti~l~ OF EL&l~ ~~EP~R1M~
~~~ ----
~S~~
COti~l~ OF EL&l~ a~ ~RM1EC l~ lHE F~LL OF 1987
JI\NUI\R'i 18, 19B8
~
Ratings go from ,~' to 'E' with 'E' being a failure. (~:
1heSe ratings are the opinion of ~rmtec Engineers onlY and no c,)unty of
Elgin nor :-\iniStry of wansportatiOn of Ontario input or opinions were
used by ~rmtec.)
~ _ Little Otter creeK (ROIOSOn) Lot 119. 1albot Road
East. 10wnship of Bayharn
COti~1~ RO~O #52 _ Kettle CreeK arch at St. 1hOmas Reservoir, '_ot 5.
~~
concession X, 10wnshiP of ~armouth
Rating tA'
CO\l~l~ RO~O #45 _ lZettte CreeK. Lots 6 and 7. Range H. East of River
----------
Rating 'B+'
-
~ _ port 1albot over 1albot creeK. Lot 24. concession Xl.
10wnship of ounwich
Road. 10wnship of southWOld
Rat i ng '0'
~ _ ~anorder over Little Otter CreeK (South otter).
Lot 14. concession 1, 10wnshiP of Baynam
Rating '0\
~#30_ _ pattersons over Kettle creeK. Lots Band 9.
concession Xl. 10wnshiP of ~armouth
Rating 'E' (Failed)
Rating '0'
SO\lI\.MOLIl 10'AtlS\'IlI' RO/l.Il ~
Latimer o~er Ilodds cree~, Lot 37,
tI.l.R.tI.~. and lot 26. concession l~,
lo~nsni9 of soutn~Old
Rating 'C'
Lot e concesSions 111 and
/l.LIl~ORO\l (;\'1 10'AtI S\\ 11' R 0 /l.1l - n eI1I i n9 C ree ~ · '
l~. lo~nsni9 of /l.ldborou9n
Rating 'f\'
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building
at 9:30 a.m., Wednesday, January 13, 1988. All members were present. Also
present was Mr. ~Robert Stock of the Ministry of Transportation, the Engineer
and the Assistant Engineer.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THE MINUTES OF THE MEETING OF NOVEMBER 10, 1987 BE APPROVED.
CARRIED."
The Engineer reported that backfilling work and the placement of
granular base at the Road #45 Culverts was nearly complete and it was hoped to
have guide rail in place by January 14th so that traffic could use the road. A
considerable amount of trimming work would be required in the Spring as would
guide rail, paving work, etc.
Financial year end work was underway and most accounts other than
some accounts for Road #45 had been paid. Payments included the equipment
purchased as authorized by the Committee and approved by the Chairman in November
and December.
It wouild take some time to complete the financial year end and it
would not be possible to report to County Council before February 17th meeting.
-,~
The Environmental Assessment Act had been proclaimed and the Assistant
Engineer had attended a meeting on it in November and the Engineer would attend
a meeting on it in February 10th in London.
It was not known how County construction would be affected but it
would undoubtedly delay many projects as a design would havE~ to be completed
before any land purchase was done and in all likelihood public meetings would
have to be held.
The Assistant Engineer asked that if anyone was interested in having
trees ordered for 1988 planting to contact him immediately.
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 2.
The Chairman reported that the residence of Jack Mathews a County
Road Department Employee who lived in Eden had burned to the ground.
A request was read from the County of Elgin Road Employees' Association
asking that the County of Elgin Road Committee make a donation to the Mathews
Family equalling their $500.00 donation from the Employees' Association.
The Engineer reported that he understood that private contributions
from the Road Department employees and salaried staff would probably be in
excess of $500.00 as well.
"MOVED BY: E. NEUKAMM
SECONDED BY: W. A. MARTYN
THAT WE MAKE A CONTRIBUTION OF $500.00 TO JACK MATHEWS AS REQUESTED
BY THE ROAD DEPARTMENT EMPLOYEES' ASSOCIATION TO ASSIST HIM TO RECOVER
FROM HIS RECENT HOUSE FIRE.
CARRIED."
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
I. Truck #63 had been sold to Dean-O-Towing for $500.00. All tires, rims and
doors had been removed. Warden Martyn felt that the truck was well sold
inasmuch as it was powered by a Cummings 555 engine which no one was using
at the present time.
2. Road #55 (the Haldimand-Norfolk - Elgin Townline) from Road #42 north two
miles had been gravelled.
3. Road #35 from Orwell to Road #52 had been gravelled and Road #48 had been
completed in South Dorchester Township.
4. Salted sand piles were being replaced at Dutton and Straffordville and
another large pile was being placed at White Station.
5. Tree and brush cutting was underway.
"'-,
6. Some crushed gravel was being removed from the Sparta Pit to the White
Station stockpile for use next Spring so that it would not be necessary to
use the Township of Yarmouth road in the half load season nor use Road #27
in Sparta during the tourist season.
7. A pile of gravel was being placed at the County's Pleasant Valley Pit for
future crushing. The thick frost would probably preclude the placement of
a pile in the Sparta Pit until the Spring.
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 3.
8. Bridge and culvert inspections were underway. Mr. Ken Kleinsteiber of the
Ministry of Transportation and Mr. Philip Bedell of Golder Associates had
examined various County and Township ellipse super spans on January 12th.
Mr. Kleinsteiber expressed concern for the Port Talbot Culvert on Road #16
and the Van Order Culvert on Road #42 east of Port Burwell.
A complete report would be available for the next meeting of Committee.
Concern was also expressed about the pipe arch culvert on Road #16 at the
east limit of Fingal on the Fowler Drain. It was likely that it would have
to be replaced in 1988 as it was showing severe distress even though corner
plates (which had previously broken) had been welded last Spring.
9. Road #26 (St. George Street) was mostly gravel and it had been a continuing
struggle to contact Spriet Associates to have Elgin Construction keep the
road in reasonably good condition.
A considerable number of complaints from residents were being continually
received.
Settlement seemed to be continuing although it was difficult to tell with
the heavy frost in the last week to ten days.
10. The Personnel Committee has started to negotiate with the Road Department
Employees' Association whose contract had run out on December 31, 1987. The
Personnel Committee asked the Engineer to review the present contract with
Mr. Crossman and make suggestions for the improvement of wording inasmuch
as the contract was out of date as it had not been changed in four years.
"MOVED BY: C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 46 AMOUNTING TO $86,188.83
PAYLIST NUMBER 47 AMOUNTING TO $616,145.47
PAYLIST NUMBER 48 AMOUNTING TO $83,424.27
PAYLIST NUMBER 49 AMOUNTING TO $69,425.26
PAYLIST NUMBER 50 AMOUNTING TO $91,800.11
PAYLIST NUMBER 51 AMOUNTING TO $151,601.39
PAYLIST NUMBER 52 AMOUNTING TO $77,204.53
PAYLIST NUMBER 53 AMOUNTING TO $166,153.06
CARRIED.II
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 4.
"MOVED BY: W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SUBMIT TO THE MINISTRY OF TRANSPORTATION A PETITION
FOR SUBSIDY FOR ROAD EXPENDITURES MADE BY THE COUNTY OF ELGIN ON THE COUNTY
ROAD SYSTEM FROM JANUARY 1, 1987 TO DECEMBER 31, 1987
CARRIED."
"MOVED BY: E. NEUKAMM
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE 1987 - 198B ROAD COMMITTEE ACT
AS THE COMMITTEE FOR THE FOLLOWING PURPOSES:
(A) SOLID AND LIQUID WASTE DISPOSAL.
(B) MOSQUITO CONTROL FOR THE PREVENTION OF ENCEPHALITIS.
(C) LAKE ERIE EROSION.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE MEMBERSHIP FEES FOR THE ONTARIO
GOOD ROADS ASSOCIATION AND ROADS AND TRANSPORTATION ASSOCIATION OF CANADA
BE PAID.
CARRIED."
"MOVED BY:
C. R. WILLSEY
SECONDED BY: W. A. MARTYN
THAT THE FEES FOR 1988 FOR THE COUNTY OF ELGIN SUPERINTENDENT'S ASSOCIATION
FOR THE ENGINEER, ASSISTANT ENGINEER, SUPERINTENDENT AND ASSISTANT SUPERINTENDENT
BE PAID; BEING $50.00 FOR THE MUNICIPALITY PLUS $10.00 FOR EACH MEMBER.
",
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY'S REPRESENTATIVE ON THE
ST. THOMAS SUBURBAN ROAD COMMISSION, MR. ALBERT AUCKLAND BE AUTHORIZED TO
ATTEND THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION, THE SUBURBAN ROAD
CONTINUED .
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 5.
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
CONTINUED . . .
COMMISSION ASSOCIATION OF ONTARIO EXECUTIVE MEETINGS AND THE ANNUAL MEETING
OF THE SUBURBAN COMMISSION OF ONTARIO WITH THE USUAL CONVENTION EXPENSES,
MILEAGE AND OTHER EXPENSES PAID AS OCCASIONED TO MEETINGS OF THE SUBURBAN
ROAD COMMISSION ASSOCIATION BE PAID.
CARRIED."
"MOVED BY:
J. FISCHER
SECONDED BY: C. R. WILLSEY
WE RECOMMEND TO COUNTY COUNCIL T~AT THE HONORARIUM FOR THE COUNTY MEMBER OF
THE ST. THOMAS SUBURBAN ROAD COMMISSION (MR. ALBERT AUCKLAND) BE $175.00
FOR THE PERIOD FROM FEBRUARY 1, 1988 TO JANUARY 31, 1989. (BEING THE SAME
AS IN PREVIOUS YEARS.)
CARRIED.U
"MOVED BY:
E. NEUKAMM
SECONDED BY: J. FISCHER
THAT THE COUNTY ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) THE MUNiICIPAL ENGINEERS' ANNUAL MEETING IN FEBRUARY IN CONJUNCTION
WITH THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(B) THE ROADS AND TRANSPORTATION ASSOCIATION OF CANADA CONVENTION.
(C) THE MUN.ICIPAL ENGINEERS' ANNUAL WORKSHOP.
(D) SUBURBAN ROAD COMMISSIONS ANNUAL MEETING.
(E) ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
CARRIED.II
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE COUNTY ENGINEER BE AUTHORIZED TO ATTEND MEETINGS AS REQUIRED TO
MEET WITH OTHER GOVERNMENT GROUPS WITH 'REGARD TO SOIL STEEL STRUCTURES
(ELLIPSE CULVERTS AND PIPE ARCH CULVERTS).
CARRIED."
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 6.
"MOVED BY: C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT THE ASSISTANT ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(B) THE MUN'ICIPAL ENGINEERS' ANNUAL MEETING IN CONJUNCTION WITH THE ONTARIO
GOOD ROADS ASSOCIATION CONVENTION.
(C) MUNICIPAL ENGINEERS' ANNUAL WORKSHOP.
(D) SUBURBAN ROAD COMMISSIONS ANNUAL MEETING.
CARRIED."
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORI~ING THE
WARDEN AND CLERK TO SIGN PLANS EXPROPRIATING LAND FOR WIDENING ROAD ALLOWANCES
AS REQUIRED IN 1988 ON THE ROADS SHOWN ON THE FOLLOWING SCHEDULE.
CARRIED."
SCHEDULE 'AI
1. County Road #2 - Lots 3 to 9, Concession 'A' and Concession V North of 'AI.
2. County Road #4 - Lots A to 0 and 1 to 5 (inclusive), Concessions
VII and VIII.
3. County Road #8 - Lots 12 and 13, Concession VIII, Township of Dunwich.
Lots 7 and 8, Concession IV, Township of Yarmouth.
4. County Road #22 -
5. County Road #30 -
6. County Road #43 -
7. County Road #43 -
Lots 7 to 9, Concession XIII, Township of Yarmouth.
Lot 1, Concessions III and IV, Township of Bayham.
Lot 35, Concessions III and IV, Township of Malahide.
"MOVED BY:
J. FISCHER
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERK TO SIGN AN AGREEMENT WITH THE COUNTY OF KENT FOR MAINTENANCE
OF ELGIN COUNTY ROAD #7 AND A PORTION OF ELGIN COUNTY ROAD #4 BEING TOWNLINE
ROADS BETWEEN THE COUNTIES OF KENT AND ELGIN.
CARRIED."
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 7.
(NOTE: As a by-law to the Agreement for the Kent Townline was presented to County
Council on January 20th and enclosed in the County Council Minutes a copy
is not included with these Minutes.)
IIMOVED BY:
C. R. WILLSEY
SECONDED BY: J. FISCHER
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERK TO SIGN AN AGREEMENT WITH THE REGION OF HALDIMAND-NORFOLK
FOR MAINTENANCE OF COUNTY ROAD #55 FROM ELGIN COUNTY ROAD #38 TO ELGIN
COUNTY ROAD #42 BEING THE TOWNLINE ROAD BETWEEN THE COUNTY OF ELGIN AND THE
REGION OF HAlDIMAND-NORFOLK.
CARRIED.II
The Chairman and Engineer reported on the purchase of equipment that they
had been authorized to purchase in November and December 1987.
The tenders for a Pickup Truck, Double Cab Pickup Trucks, Van and 3 Cubic
Yard Front End Loader were as attached.
The Engineer reported that negotiations for a used Condor Boom had been
completed with Aerial Platforms Limited of Oakville and they had taken the
County's old Condor as a trade-in.
IIMOVED BY:
W. A. MARTYN
SECONDED BY: J. FISCHER
THAT WE PURCHASE FROM AERIAL PLATFORMS LIMITED OF OAKVILLE A USED CONDOR
BOOM, MODEL 4046, SERIAL NO. 3079 COMPLETE WITH TOW BAR AT THEIR QUOTED
PRICE OF $22,470.00 (INCLUDING PROVINCIAL SALES TAX) WITH THE COUNTY'S
SCRAP CONDOR BOOM AS A TRADE-IN.
CARRIED.II
IIMOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE ACCEPT THE TENDER OF E. L. FORDHAM MOTORS LIMITED FOR A GMC PICKUP
TRUCK AT THEIR QUOTED PRICE OF $14,177.50 (INCLUDING PROVINCIAL SALES TAX).
CARRIED.II
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 8.
"MOVED BY:
J. FISCHER
SECONDED BY: W. A. MARTYN
THAT WE ACCEPT THE TENDER OF MOTION LINCOLN MERCURY SALES LIMITED FOR TWO
(2) FORD F350 CREW CAB TRUCKS AT THEIR QUOTED PRICE OF $34,775.00 (INCLUDING
PROVINCIAL SALES TAX).
CARRIED."
"MOVED BY:
C. R. WILLSEY
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF E. L. FORDHAM MOTORS LIMITED FOR A GMC VAN AT
THEIR QUOTED PRICE OF $14,070.50 (INCLUDING PROVINCIAL SALES TAX) AFTER
TRADE-IN OF THE COUNTY'S TRUCK #86 (VAN).
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF CASE POWER AND EQUIPMENT LIMITED FOR A W30
CASE LOADER AT THEIR QUOTED PRICE OF $65,912.00 (INCLUDING PROVINCIAL SALES
TAX) WITH THE COUNTY'S JOHN DEERE 644 LOADER AS A TRADE-IN.
CARRIED."
Mr. Lyle E.Wells of the Frank Cowan Company attended the meeting and
discussed the County's insurance renewals using the information prepared by the
County Engineer (as attached).
He reported that the County Road Department had a good year with few liability
claims and very few property damage claims and their fleet rating was again
excellent.
He felt that the Committee should give consideration to increasing their
deductible on their Fleet and Floater Policies from $1,000.00 to $2,500.00 at
an approximate saving of $5,000.00 for the policies.
An Environmental Insurance Policy could now be obtained at a cost of approximately
$6,000.00 for all departments that would provide $1,000,000 coverage for each
accident with $2,000,000 aggregate for the year with a $5,000.00 total retained
self insured amount. [These matters were dealt with by resolution at the
January 18th meeting.]
Continued . . . .
51. 1HOM~5, ON1~RI0
J~NU~R~ 13, 1988
? ~GE 9.
Mr. Wells answered members Queries and discUssed variouS aspects of the
County's insurance.
lHE MEE11NG ~DJOURNED fOR LUNCH
~F1ER LUNCH · · .
lhe Engineer reported that the Railway lransport Committee had issued an
order on December 25, 1987 for the abandonment of the Canadian pacific'S port
Burwell subdivison from lillsonburg to port Burwell, however they had not made
an Order regarding the transfer of property from the Canadian pacific to the
County of Elgin to widen Road #45 nor Road #42 at port Burwell.
lhis remained a concern inasmuch as the property under the port Burwell
Bridge was not County property but rather belonged to the Canadian pacific.
~fter diSCUssion
"MO\JED B~:
SECONDED B~: W.~. M~Rl~N
lH~1 lHE ENGINEER BE~U1HORIIED 10 NEG011~IE WI1H C~N~DI~N p~CIfIC LIMI1ED
fOR WORK NECESS~R~ 10 REMO~E R~ILW~~ lR~CKS, E1C. fROM lHE RO~D ~LLOW~NCES
ON COUN1~ RO~DS #38, #45 ~ND #42.
E. NEUK~MM
C~RRIED."
"MO\JED B~:
SECONDED B~: C. R. WILLSE~
lH~1 lHE ENGINEER BE ~U1HORIIED 10 M~KE REPRESEN1~110NS ~ND MEEl WI1H ~S
REQUIRED, REPRESEN1~II~ES Of C~N~DI~N p~CIfIC LIMI1ED 10 OB1~IN RO~D WIDENINGS
ON RO~DS #38, #45 ~ND #42 ON lHE C~N~DI~N p~CIfIC'S PORI BURWELL SUBDI~ISION
~ND lH~1 lHE ENGINEER BE ~U1HORIIED 10 M~KE REPRESEN1~110NS ~S REQUIRED 10
lHE RAILW~~ lR~NSPORl COMMIllEE Of lHE C~N~DI~N lR~NSPORl COMMISSION.
A. K. FORD
C~RRIED."
"...~~
lhe Engineer reported that he understood that the CSX (being the ChesapeaKe
and Ohio Railway) had made an application to abandon the line between St. lhOmas
and the Kent 10wnline and the Board of lransport would deal with the matter shortlY,
continued . · . .
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 10.
It was expected that a Hearing would be required and it was suggested that the
County's needs for improvement of crossings, road widenings, etc., be presented
at that time.
"MOVED BY: A. K. FORD
SECONDED BY: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO MEET WITH THE CHESAPEAKE AND OHIO RAILWAY
HOLDING COMPANY WITH REGARD TO THE PROPOSED ABANDONMENT OF THE CHESAPEAKE
AND OHIO RAILWAY LINE FROM ST. THOMAS TO THE KENT COUNTY LINE AND THAT THE
ENGINEER BE AUTHORIZED TO REQUEST ROAD WIDENINGS AS REQUIRED AND MAKE
REPRESENTATIONS FOR THE IMPROVEMENT Of THE COUNTY ROAD AT THE CROSSINGS AND
THE ENGINEER BE AUTHORIZED TO ATTEND THE HEARING OF THE RAILWAY TRANSPORT
COMMITTEE TO PRESENT THE REQUIREMENTS OF THE COUNTY OF ELGIN.
CARRIED."
CORRESPONDENCE WAS READ AS FOLLOWS:
1. Approval had been received from the Ministry of Transportation for County
By-Laws #87-40 and #87-41 restricting weights on County bridges and Middlesex
Townline Bridges.
2. From the Ministry of Transportation stating that they wished to transfer
property at the intersection of Road #24 and Road #23. The Engineer had
replied asking for details of the proposed transfer but no information had
yet been received.
3. From the Township of Yarmouth stating that they were proposing to close a
portion of the Townline between Yarmouth and Westminster opposite Lots 8 to
12, 14th Concession of Yarmouth Township. No County roads would be affected.
4. The Ontario Drainage Tribunal with a judgement on the Largie Drain (Road
#9, Dunwich Township) on the appeal of Mr. Barry Snow. Mr. Snow's assessment
had been reduced and the outlet assessment of N. and R. Leitch and the
Largie Presbyterian Church had been increased. No changE~ had been made to
the assessment on County Road #9.
5. The Ontario Municipal Board with notice of a Hearing for an appeal by the
Ministry of Agriculture and Food against a severance requested by Wilbert
Cowan of Bayham Township.
SI. lHO~~S, O~I~RIO
J}\N\.H\R'l l3, 198B
p}\GE 11.
6. lne ontario Good Roads ~ssociatiOn witn:
(a) ~otice of tne con~ention.
(b) Re~uest for nominations for long ser~ice awards and resolutions.
(c) ~nnouncing a Herbicide and InsectiCide Licensing Course (if sufficient
applicants could be found).
1M Engineer reported tnat ne nad made twO nominatiOns for long ser~ice
awards, ~r. Ray Collard wno nad worked for tne County of Elgin and tne
~inistrY of lransportatiOn for tne last 40 years and ~r. caldwell J. Kerr
long time e~Uipment salesman wno nad called upon many countieS and wno nad
ne 1 ped many Count i e s wi tn tM i r e~ u i pmentprob 1 ems ·
1M Engineer asked tM ontario Good Roads ~ssociation tnat if a Herbicide
and Insecticide Course would be neld to please notifY tM County as tMY
mignt na~e an interest.
7. rrom ~ayne GreY, Building super~isor of Elgin Homes for senior Citizens
tnanking tne County Road committee for transferring lruck ~85 to tnem.
8. rrom tne ~inistry of ~atural ReSOurces stating tne standard for floods on
tne otter Creek watersned wnicn was under tne Long point Regional conser~atiOn
~utnority would be cnangedfrOma Hurricane Hazel storm to a 100 year storm.
9. ~otice of a meeting of tne InternatiOnal Road rederation to be neld in
seoul Korea on ~pril 6tn to ~pril 21st.
10. 10wnsniP of peel witn a resolution regarding waste dispOsal.
\I\,/\O\lED B'l:
SECO~OEO B~: ~.~. ~~Rl~~
lH~1 ~E RECO~~E~O 10 COU~I~ COU~CIL lH~1 lHE RESOLU110~ Or lHE 10~~SHIP or
PEEL REG~ROI~G ~~SIE OISPOS~L BE rILEO.
}\. K. FORD
Cl\RRIED.\I
11.
Rezoning notices affecting municipalitieS were as folloWS:
(a) 10wnsniP of ~arrooutn:
(i) ~inistrY of ~griculture's objection to tne Ball rour Complex on
Road ~56 (Elm street).
~arden ~artyn stated tnat it mignt take some time to remo~e tniS
objection.
(ii) ~otice of cancellation of Hearing for rezoning to permit a Bingo
Hall in Lots 3 and 4, concession I~ on Hignway ~4.
continued . . . .
ST. THOMAS, ONTARIO
JANUARY 13, 1988
PAGE 12.
11. (b) Township of Aldborough:
(i) Rezoning to rural residential Lot 3, Concession III, McPhail
property, Black's Lane.
(ii) Rezoning to rural residential Lot 2, Concession VII, Road #4,
Vanderloo property.
(iii) Rezoning to rural residential Lot 22, Concession XIII, McKillop
Si de Road.
(c) Village of Rodney:
(i) Rezoning for a portion of the Wooden Wear Factory south of the
!
Chesapeake and Ohio tracks on Road #3 from industrial to
residential.
(d) Township of Malahide:
(i) With a notice of the passing of a comprehensive zoning by-law.
(ii) Rezoning from agricultural to rural residential a Lot on
Road #45, north side between the Rodger Side Road and
Highway #73 and a Lot on Road #40 at the north limit of
Mount Salem.
(e) Township of Bayham:
(i) Rural residential on the south half of Lot 18, Concession VIII,
and Lot 15, Concession X on Highway #3.
"MOVED BY: C. R. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO MONDAY, JANUARY 18 AT 9:30 A.M. (A.M. ONLY), THURSDAY,
JANUARY 28 AT 9:30 A.M. (A.M. ONLY) AND FRIDAY, FEBRUARY 5 AT 9:30 A.M.
(FULL DAY).
CARRIED. II
~"p-~..
r / -'--CHAIRMAN
,-
B1-L~W ~U~BER 43-81
OF
~BE COl"POll"~l()l1 OF ~BE cO\lN~1 OF ItEN~
Being a by-la~ to autborize,tbe Narden
and Clerk to execute an agreement
bet~en tbe corporation of tbe county
of Itent and tbe corporation uf tbe
county of Elgin respecting maintenance
and repair of bOundary roads,
NBERE"S section 268 of 1be "unicipal "ct. R.S,O. \980
Cbapter 302 and amendments tMreto provides tbat adjoining munidpalities ~ay
, enter into an agreement for the maintenance and repair of ~nY b,gb~ay form,ng
the bOundary betNeen sucb mnnicipalities. including tbe br,dgeS tbereon tbat
it is tbeir duty to maintain and repair.
"NO NNERE"S tbe council of tbe corporation of the County
of "ent deems it expedient to execute an agreement for tbis purpose bet~en
the corporation of tbe county of "ent and the County of Elgin.
,,,,,, ~NEREFORE ~BE CO\lllC1L OF ~NE CORPO\>.ll.~10" OF ~BE
COUNT'! OF ,,""~ enacts as folloNS'
\. ~N"~ tM "arden and clerk of tM corporation of tM
county of "ent be and tbey are bereby authorized to execute an,agreement
bet~een tbe corporation of tbe county of "ent and tM corporaUon of ,tM ,
County of Elgin. as set out in scMdule -,,- attacbed b~reto and f~rm'ng part
of tbis by-IaN. providing for tbe maintenance and repa,r of any b,~b~aY
forming tbe boundary betNeen sucb municipalities. including tbe ,.r,dges
tMreon tbat it is tMir dUtY to maintain and repair.
2. ~N"'t tbis by-la~ sball come intO force and t.aM effect
upon tbe final passing tbereof.
Read a first time tbiS ~ day"of ~. \9B7.
Read a second time tbis ~ day of ~. \987.
Read a third time and finally passed tbiS ~ day of ~. \987.
T~E CORP~R:CTI0~ OF THE CO~N~1 OF KENT
/' / /
.LJ-
RE~ CR~w-FORD - W
<:cr;;:i<d ;0 be 0 I,V" c<pY of b)":~'i1
r. c.;::l '" ._~:~'-. 0 l \: ,0 C (' "i' C ", ;",
:~/~,; ~~,c,,\y t 0: I("~~,;:" ~'::~~:'"
i9 81 Z~X~';':;'~=~~~-~ "
puty. ~,,,. 1
THIS AGREEMENT made in duplicate this
fl,
2+ day of
NOI!t!I'Y),bi"~"
, 1987.
BETWEEN:
THE CORPORATION OF THE COUNTY OF ELGIN
Hereinafter called "Elgin"
of the FIRST PART,
- and -
THE CORPORATION OF THE COUNTY OF KENT
Hereinafter called "Kent"
of the SECOND-PART.
WHEREAS the parties are adjoining municipalities and are desirous of entering
into an agreement under the provisions of Section 268 of the Municipal Act,
R.S.O. 1980, Chapter 302 and amendments thereto dealing with the maintenance
and repair of boundary roads between such municipalities.
AND WHEREAS by Section 149 (2) (i) of the Municipal Act and Section 64 (3)
of the Ontario Municipal Board Act, R.S.O. 1980 Chapter 547, agreements
respecting maintenance and repair of boundary roads under Section 268 of the
Municipal Act do not require approval of the Ontario Municipal Board.
NOW THEREFORE in consideration of the premises and covenants and prqmises
hereinafter expressed, the parties hereto agree each with the other as follows:-
1.
The Corporation of the County of Kent hereby covenants and agrees to
maintain and keep in repair for the whole width thereof, Road 7 of the County
of Elgin, Road 21 of the County of Kent, being the boundary road lying between
the Township of A1dborough in the County of Elgin and the Township of Orford
in the County of Kent and extending from centre of the Thames River south
easterly to where Kent Road 21 turns south westerly to follow the road allow-
ance between Concessions 10 and 11, Township of Orford, a distancle of
approximately 4.7 ki10metres, as illustrated on Schedule 'A'.
2.
The Corporation of the County of Kent hereby covenants and agrees to
maintain and keep in repair for the whole width thereof, that portion of Road
4 in the County of Elgin, Road 19 in the County of Kent, being th4e boundary
road between the Township of A1dborough in the County of Elgin and the Township
of Orford in the County of Kent from the road allowance between Concessions
4 and 5 Township of Orford south easterly to the northerly track'of the Canadian
National Railway, formerly CORrail, a distance of approximately 0.4 kilometres,
as illustrated on Schedule "B".
3.
The Corporation of the County of Elgin hereby covenants and agrees to
- 2 -
maint,ain and keep in repair for the whole width thereof, that portion of Road 4
in the County of Elgin, Road 19 in the County of Kent, being the boundary
road betwE!en the Township of Aldborough in the County of Elgin and the
Township of Orford in the County of Kent from the road allowance between
Concession 7 and 8, Township of Aldborough north westerly to the northerly
track of the Canadian National Railway, formerly Conrail, a distance of
approximately - 0.3 kilometres as illustrated on Schedule 'Ct.
4.
Elgin and Kent shall share equally all expenses connectl~d with any
work carried out as agreed in Paragraph 1 save and except for the costs of
the structure over the Thames River which costs shall be shared as follows:
County of Kent 50%; County of Elgin 27\%; County of Middlesex 22%%
and each shall bear the full cost of the work carried out by itself under
Paragraphs 2 and 3 of this Agreement.
5. All road authority costs associated with automatic slgnal protection
at the crossing of the boundary road with trackage maintained by Canadian
National Railway and the Chesapeake and Ohio Railway in accord"lncl~ with
Orders issued by the Railway Transport Committee, Canadian Transport
Commission will be shared equally by Kent and Elgin.
6. Kent will invoice Elgin for its share of the expenditures related
to work carried out under Paragraph 1 and as determined in accordunce with
Paragraph 4 of this agreement and Elgin shall pay Kent the amount invoiced
within thirty (30) days of receipt of such invoice.
7.
No new construction work (as distinguished from repair and maintenance)
of any kind on roads shall be commenced or charged by one municipality
against the other unless such construction work has been first approved by
the Councils of both municipalities.
8. The party doing the work in Paragraphs 1, 2 and 3 of th:ls Agreement
shall indemnify and save harmless the other party from all claims, for loss
or damage arising from the want of repair of the road segments described In
Paragraphs 1, 2 and 3 herein.
9. This Agreement shall come into force on the day of its l~igning by
both parties ~ereto authorized by by-law, and shall continue in force for a
period of ten (10) years therefrom and may ~e renewed at the end of such
term by a further by-law of both parties to this Agreement.
_ 3 -
J d i the n<on.< Lood R.gi.t<Y
10. Thi. ~g<eem.ot .ho11 be <.g..t.<. 0 r r
Offic.. for the R.gi.t<Y Di~i.iOO of ElgiO ood the R.gi.t<Y Di~t.toO of Reot
b b th no<tt.. ood at the jOiOt
follo~tOg .~.cuttoo of this ~g<..meot Y 0 r
exvense of Blgin and Rent.
11. No om.ndm.nt 0< vo<totion to thts AS<..m.nt 0< of any of the t.<m.
~ t nl... the .om. t. tn
h.t.of .ha11 b. binding upon the po<tie. ...<. 0, u
~tittng, and authO<i.ed by futth.t by-la~ of both pa<tt.. to tht. ~g<..m.ot
aod sigo.d by all pattt.. h.<.to.
f h f the pattt.. h.<.to ha~.
IN ~llNESS WUEREOF the Co<po<ate .ea1. 0 eaC 0
b..n affi~.d dulY att..t.d by th.tt t.sp.cttv. offtc.<. authOtt..d io that
behalf. '
'IliE CORPOW-1lON OF 'IliE COUN1Y OF ELGIN
~atden
c\e-r\<.
'IliE CORPOW-1lON OF litE COUNT! OF RENl
....... ...
.
\
SKETCH \\..l.USTRAT\NG \
LENGTH OF
KENT COUNT'( ROAD \
NO. 2.\ t ELG\N ROAD NO. 7 1
ORFORD - ALDBOROUGH
luWN LINE . ROAD
sc -\EOULE "A'
SCAL E -:. I" $ I mile -
\987
~OSA. TWP.
2\t M\OOLESEX co.
\
ZONE
KENT
1
\
\
\
\
\
\
\
\
\
\
DRAWN 81 B. BEAUB'EN
DATE: MARCH 4, \987
- ._ .-1<". .-. ' -
SC-EDULE II 8" SKETC H I LLUSTRA TI N G
PART OF
KENT COUNTY ROAD
N (). 19 (ELGIN ROAD NO.4)
ORFORD - ALD80ROUGH
TOWNLINE ROAD
NOT ro SCAL E
0 '987
ct
~
LOT 18 w
CON. 5 z
:i
ORFORD TOWNSHIP z
~
0
t-
KENT CO. ROAD NO. 19 A
LOT
CON.
ORFORD
KENT
18
4
TOWNSHIP
COWNTY
fI"!
...:. E
e:w::
ft)Q)
~ft)
06
L01' - -AM
CON. 7
ALOBOROlJGH
ELGIN
TOWNSHIP
COUNTY.
--
CONRAIL
- -..
- ~
CHESAPEAKE
-- -
--
-
--'::'Most - Northerly Roi'~
--
-
-
AND OHIO
-
--
RAILWAY
'-
ELGIN CO. ROAD NO.4
LOT "A"
CON. 8
OR AWN BY: B. Beoubftn
nATJ:" M"r,.h" 100'7
--------
\\ \\
SC\1EO\JL E C
S\{E"(C\-\ \LLU~'t'''''''~
P AR"( Of
E.\...G \N COUNn' ROA.D
NO.4 l KENT ROI'D NO. \91
ORfORD __ALDBOROUGH
TO'HNLlNE ROAD
.....to.~
LOT
CON.
ORFORD
\8
5
TOWNSt\\P
l<E.N1" co. ROAO NO. \9
LOT
CON.
ORFORO
KENT
CONRAIL
\8
4
TOW NS\1\P
COUNT'<
CHESAPEAKE AND
OHIO
.~
NOT TO SCALE
\987
LOT "A"
CON. 7
ALDBORO UGH TO'HNSHIP
ELGIN GOUNT'l
-'-Most Northerly Roil~
RAILWAY
E~
LoT .. " A"
coN. 8
~
"i
~
"j
%.
~
t-
OR/Will 8'1: 8. 800ub\en
--...----.-....-------
THIS AGREEMENT made in duplicate this
BETWEEN:
day of
, 1987.
THE CORPORATION OF THE COUNTY OF ELGIN
Hereinafter called "Elgin"
of the FIRST PART,
-and-
THE CORPORATION OF THE REGIONAL MUNICIPALITY OF
HALDIMAND-NORFOLK
Hereinafter called "Ha1dimand-Norfo1k"
of the SECOND PART.
WHEREAS the parties and adjoining municipalities and are
desirous of entering into an agreement under the provisions of
Section 268 of the Municipal Act, R.S.O. 1980, Chapter 302 and
amendments thereto dealing with the maintenance and repair of
boundary roads between such municipalities.
AND WHEREAS by Section 149 (2)(i) of the Municipal Act and
Section 64 (3) of the Ontario Municipal Board Act, R.S.O. 1980
Chapter 547, agreements respecting maintenance and repair of boundary
roads under Section 268 of the Municipal Act do not require approv~l
of the Ontario Municipal Board.
NOW THEREFORE in consideration of the premises and covenants
and promises hereinafter expressed, the parties hereto agree each
with the other as follows:
1. The Corporation of the County of Elgin hereby covenants and
agrees to maintain and keep in repair for the whole width
thereof, Road 55 of the County of Elgin, Road 26 of the
Region of Ha1dimand-Norfo1k, being the boundary road lying
between the Township of Bayham in the County of Elgin and
Township of Norfolk, former Township of Houghton, in the
Region of Ha1dimand-Norfo1k from the road allowance known as
the Talbot Road, being Road 38 in Elgin and in Ha1dimand-
Norfolk, southerly to the road allowance known as the Lake
Road, being Road 42 in Elgin and in Ha1dimand-Norfo1k, a
distance of approximately 15.0 ki10metres as illustrated on
Schedule "A".
\
\
- 2 -
2. Elgin and Haldimand-Norfo1k shall share equally all expenses
connected with any work carried out as agreed in Paragraph
1.
3. Elgin will invoice Ha1dmand-Norfo1k for its share of the
expenditures related to work carried out under Paragraph 1
and Ha1dimand-Norfo1k shall pay Elgin the amount invoiced
within thirty (30) days of receipt of such invoice.
4. No new construction work (as distinguished from repair and
maintenance) of any kind on the road shall be commenced or
charged by one municipality against the other unless such
construction work has been first approved by the Councils of
both municipalities.
5. Elgin shall indemnify and save harmless Ha1dimand-Norfo1k
from all claims, for loss or damage arising from the want of
repair of the road segment described in Paragraph 1 herein.
6. This Agreement shall come into force on the day of its
signing by both parties hereto authorized by bylaw, and
shall continue in force for a period of ten (10) years
therefrom and may be renewed at the end of such term by a
further bylaw of both parties to this Agreement.
7. This Agreement shall be registered in the proper Land
Registry Offices for the Registry Division of Elgin and the
Registry Division of Norfolk following execution of this
Agreement by both parties and at the joint expense of Elgin
and Ha1dimand-Norfo1k.
8. No amendment or variation to this Agreement or of any of the
terms hereof shall be binding upon the parties hereto,
unless the same is in writing, and authorized by further
bylaw of both parties to this Agreement and signed by all
parties hereto.
." '3 .
, t'" reto
1"~11"ESS ""EREOf the corporate sea1s of each of the par ,es e
ha~e been affi~ed du1y attested bY their respecti~e officers
authOrized in that beha1f.
1"E CORPOM1l0" Of 1"E COU"1~ Of ELG1"
'Aarden
-----
Cler\<.
1"E CORPOR~110" Of 1"E REGIO"~
~U"lCIP~L11~ Of "~L01~~"O-"ORfOL~
-----
Chairman
Cler\<.
fJ\R: I\Grepai r
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COUNTY OF ELGIN ROAD DEPARTMENT
VEHICLE TENDER IAI
PICKUP TRUCK
(NET INCLUDING PROVINCIAL SALES TAX)
l. E. L. Fordham Motors Limited
241 Furnival Road
Rodney, Ontario
NOL 2CO
GMC
2. Disbrowe Motors
116 Edward Street
St. Thomas, Ontario
N5P 4E6
GMC
3. St. Thomas Plymouth Chrysler
275 Wellington Street
St. Thomas, Ontario
N5R 256
Dodge
4. Eastway Ford Sales Limited
1012 Talbot Street
St. Thomas, Ontario
N5P IG3
Ford
5. Motion Lincoln Mercury Sales Limited
276 Exeter Road
London, Ontario
N6L lA3
Ford (V-8 Motor)
6. Talbot Mercury Sales Limited
700 Talbot Street
St. Thomas, Ontario
N5P lE2
Ford
7. R. A. Miller Motors Limited
229 Furnival Road
Rodney, Ontario
NOL 2CO
Ford
NOVEMBER 16, 1987
$14,177.50
$14,423.60
$14,345.49"
$14,743.53
$14,953.25
$15,079.51
$17,757.72
COU~11 Of ELG1~ ROAO OEPAR1ME~1
~
~CKS
(1\10 ~El\1CLES PLUS PRO~l~CIAL SALES 1A'I.)
"O~EMBER 16, 1981
I. ~tion LincOln ~rcurY Sales Limited
2.76 Exeter Road
london, ontario
t-t6l 11\3
ford f3S0 crew Cab
$34,77S.00
2.. QiSbrowe Motors
116 Edward street
st. 1homas, ontario
t-tSP 4E6
GMC
$35,417 .00
3. EastwaY ford Sales Limited
101Z 1albot street
st. 1homas, ontario
"5P \G3
$35,534.70
ford
4. E. L. fordnam Motors Limited
2.41 furnival Road
Rodney, ontariO
"OL ZCO
GMC
$35,845.00
5. R. A. Miller Motors Limited
229 furnival Road
Rodney, ontario
"Ol 2CO
$36,380.00
ford
6. 1albot Mercury Sales Limited
700 1albot street
st. 1homas, ontario
"5P lE2
$36,53\.94
ford
~OUNn~
~ '~'~
\JAM
-
(NE1~_IN~PRO~INCIAL~
NOVEMBER \6, \987
I. E. L. Fordham Motors Limited
24\ furnival Road
Rodney, ontariO
NOl 2CO
GMC
$\4,070.50
z. lalhot Mercury Sales Limited
700 1a\bOt street
st. 1homas, ontariO
N5P lE2
$\4,960.74
ford
3. st. 1homas Plymouth Chrysler
275 ~e\lington street
St. 1homas, ontariO
~R2~
$15,268.90
Dodge
4. Motion Lincoln Mercury Sales Limited
276 E){eter Road
London, ontariO
N6l \ ~3
$\5,975.10
ford
s. R. A. Miller Motors Limited
229 furniva\ Road
Rodney, ontariO
NOL 2CO
$\6,234.04
ford
6. Eastway ford Sales Limited
1012 lalbot street
St. lhomas, ontario
NSP IG3
$16,379.56
ford
7. Disbrowe Motors
116 Edward street
st. lhomas. Ontario
NSP 4E6
GMC .
$\6,622.45
COllll1~ Of ~lG1ll RO~O O~P~R1l'\~lI1
3 CIlB1C ~~RO fROtn ~lIO lO~O~R
PRIC~ 1S lIn ~n~R 1R~O~-lll Of COllll1~ Of ~lG1ll
JO 6M lO~O~R ~lIO COl'\Pl~1~ \111\\
~
UECE~~ER 2, \987
I. Case po~er and ~Qui~ment
p. o. ~oy- 758
lambetn, ontariO
~Ol \sO
Case \130 \1 l'\Qnth Old on Rental to County of ~1\g9~n7)
, ~o~ember 2, 0
\1 ~ontn Rent paid)
I\~ai lable ~o~
$65,912.00
2. Sheridan ~Quipment limited
P. o. ~oy- 901
station '\.l'
loronto, ontario
~81 5R4
Ill'\~ ~\chigan 190 \lIe~) (lIOt to speCificatiOns1
~ade in "ortn carolina
$67,2.60.20
3. South~est 1ractor 1ncor~orated
\6 Royce court
london, ontario
"6E III
Jonn Qeere 644E \"e~)
I\~ailab\e in 1 montn
$75,970.00
~. capital ~Quipment Incor~orated
2 ROya\ crest Road
Rey-dale, ontariO
~9~ 215
fiat ~llis fRl513 \lIe~)
$88,4\6.24
5. Sheridan ~Qui~ment limited
p. O. ~0Y- 901
statton I \.l'
10ronto, ontario
~81 5R4
\.l~E ~icnigan llZO
~adein "ortn carolina
$88,478.30
COUNTY OF ELGIN ROAD DEPARTMENT
LOADER COMPARISONS
HYDRAULIC LIFTING
PRICE SAENET SAE NET WARRANTY WARRANTY DUMP CAPACITY @ FULL HYDRAULIC
MODEL (SEE ATTACHED) HP TORQUE BREAKOUT FORCE STATIC TIPPING TIRES ON MACHINE ON ENGINE CLEARANCE HEIGHT PUMP
CASE W-30 $65,912.00 153 HP 446 FT LB 27,229 LBS @ 40 DEGREES 20.5 X 25 1 YEAR 2 YEARS 9' 3" 16,737 LBS 76 GAL
3 CU YD 22,793 LBS 16 PLY NO CHARGE PER MIN
UME L-90 $67,260.20 145 HP 405 FT LB 26,760 LBS FULL TURN 20.5 X 25 1 YEAR 1 YEAR 9' 3" 14,200 LBS 53.4
3 CU YD 18,750 LBS 115 PLY 3 YEARS @ GALLONS
$2,600 PER MIN
EXTRA
JD 644E $75,970.00 160 HP 510.FT LB 36,359 LBS 22,588 LBS 20.5 X 25 1 YEAR 1 YEAR 9' 7" 17,437 LBS 65.5
3 CU YD 16 PLY GALLONS
PER MIN
FIAT ALLIS $88,416.24 180 HP 521 FT LB 32,190 LBS 21,100 LBS 23.5 X 25 1 YEAR 2 YEAR 10' 2" 68.6
FR 15B @ 40 DEGREES 16 PLY POWER GALLONS
3 CU YO TRAIN PER MIN
UME L120 $88,478.20 190 HP 523 FT LB 29,480 LBS 24,290 LBS 23.5 X 25 1 YEAR 1 YEAR 9' 7" 22,670 LBS
3 3/4 CU YD 3 YEARS @
$3,360
EXTRA
COUNTY OF ELGIN
INSURANCE REVIEW 1988
JANUARY 1988
The following is a list of Policies in effect on County Buildings,
Property and Liability. Unless otherwise stated Policies are through
the Frank Cowan Company and are due January 29, 1988.
1. MUNICIPAL LIABILITY
(a) The liability limit for each claim in 1987 was $7,000,000.
The County's General Liability Policy protects the Road
Department, including non licensed equipment and road liability
operations, County Road Department employees and volunteers.
This Policy has an Environmental Liability Clause exclusion
(includes spraying of weeds and mosquitoes).
The 1987 Liability charged to the Road Department was $24,388.00
(subsidized by the Ministry of Transportation $638.00 charged
to each of 31 unlicensed units and $4,610.00 non subsidized).
In 1988 this Liability will again be spread over 31 units.
The Policy includes coverage of bodily injury, death, damage
to property, personal injury liability (libel and slander),
blanket contractual agreement and any liability the County
might incur through issuance of a permit (moving, location,
etc.).
The Policy also contains an employer1s liability clause which
covers the County in the case where an employee is not considered
a workman under the Workers I Compensation Board.
The Policy in 1987 was through the General Accident Company
for the primary coverage and the excess was provided by the
Guarantee Company of North America.
(b) Non Owned Auto
Liability limits $7,000,000 protects the County against damage
suits, etc., involving vehicles not owned by the County but
working for the County (eg., private dump trucks, private
cars, etc.).
Continued . . .
PAGE 2.
COUN1'l OF ELGIN
~.RE\J~
Liability for licensed vehicles borro~ed or hired by the
Oounty is $150.000.00 ($100.00 Deductible). lhe coverage
incl udes all emplOyees. off i ci a I s of the County. members of
Council and volunteers.
A "contractual Liability Extension" Is included in the policy,
tc) ~nd Om~
Liability limits $7,000.000. protects the County against
claims that allege that an error and/or ommisslon type by
counci I Members and EmplOyees nave resulted In a financial
losS. rather than bodily injUry or property damage lOSS covered
bY Municipal Liability. AlSO Includes misrepresentation and
unintentional error In administratiOn of emplOyee benefitS.
(Charge to Road Department in 1987 ~as $1.212.00.)
(d) lhe committee in 1987 decided not to purchase an environmental
protection policy because of tne cost.
lne Automotive scnedule for 1988 will be 35 vehicles (3 of ~nicn
nave not been received as yet) and a float. A number of venicles
have been "~alued" _ lotal aggregate value of all Road Department
~enic\eS for 1987 ~as $1,400.000.
lne liability limit is $7.000,000 ~itn $1.000.00 deductible per
accident for physical damage claims. We received an excellent
merit rating for 1987. A BlanKet coverage on tne fleet is in
effect (Ie.. replacement of vehicles if lost, be a venicle of tne
same use. Kind and size if one Is lost regardles of the assigned
value of tne unit lost). Lotner tnan "~alued" Items ~nicn ~ill be
paid for at tne valued amount In tne pollCy.1 Covers inappropriatelY
licensed drivers. Cost of fleet Insurance ~as $17.724.00 in 1987.
2. AU10M01I\JE fLEE1
~ ~
3.~
coverS Road Department Equipment. Materials and Is "All RisK":
(a) Non licensed equipment (Including sno~plo~ing equipment).
tb) Radio and tower.
(c) Moveable property of otherS rented, borro~ed or leased.
td) \Jaluable papers.
(e) Engineer's Office (furniture, etc.).
-
continued . . .
-
COUNTY OF ELGIN
INSURANCE REVIEW 1988
PAGE 3.
(a) The non licensed equipment includes graders, 1ractors, loaders,
snowplows, sanders, etc., which totaled $2,145,000 in 1987.
As in the Fleet Policy this Policy is a Blanket Coverage;
(ie., Replacement value, new item for item lost of the same
size and options); some items have been "Valued" and would if
lost be replaced with a piece of used equipment of similar
value.
No insurance is carried on stock items and tools.
The rate in 1987 for most equipment was 55 cents per hundred,
snowplowing equipment 30 cents per hundred.
(b) Radio tower was valued at $8,000.00 and insured against "All
Risk" (lightning, droppage, etc.) - $100.00 Deductible.
Premium $80.00 (1%).
(c) Moveable property of others to value of $150,000.00 - Premium
$100.00 per year losses'paid on actual cash value. Protects
County for rented, borrowed and leased equipment.
(d) Valuable papers - replacement including any necessary work to
regather the information - Value $500,000.00 including rest of
County.
Accounts Receivable (including information to regather the
information) $500,000.00 - ie., ledgers, invoices, etc.
(e) Furniture, etc., in Engineer's Office - Replacement value.
Premium $30.00 including valuable papers and accounts receivable
premium.
Total Equipment Floater Policy, including office furniture was
$11,343.00 in 1987.
4. BOILER AND MACHINERY POLICY (ALSO KNOWN AS ENGINEERING POLICY)
Policy insures boilers, pressure vessels, tanks, etc., including
boiler, hot water tank, air tank, etc., at County Garages and air
tanks and compressors, sprayers, etc., on mobile equipment. For
repair and replacement of equipment due to rupture, etc. Limit per
accident $1,000,000 ($2,500.00 Deductible). Premium in 1987 $300.00.
Policy is comprehensive.
Continued . . .
PAGE. 4.
CO\.\~1'( OfE.lGl~
~
5.~
n de litY Bond in toe amount of $300,000 on an county EmplOyees and
~mbers of council for the protection of the county against dishonest
acts of insureds. Road oepartment share of premium in 19B7 was
$~03.00. policY alsO co~ers audit expenses Incurred In detel'11\lnln9
and Qualifying toe loss.
6 . COUln~ ROI\O OEP I\R1l-\EIl1 BU IlOlllGS
1\11 peril PoliCY including fire, wind, maliCiOUS acts, damage from
falling objects (ie., radio tower and aircraft), water pipe rupture.
BlanKet co~erage applicable to main garage onlY, 1\11 others ~alued.
1987
~
Main Garage
storage Building ~anger
Old Storage Building
~hite Station salt Building'
Bayham 10wnshiP Salt Building
ounwich 10wnshiP Salt Building
$679,200
150,000 t\lalued)
25,000 t\lalued)
35,000 t\lalued)
25,000 t\lalued)
30,000 t\lalued)
---
~
1he ptemlum was $3,391.00 in 19B7.
7. 10tal cost of Insutance through franK Cowan company limited in 19B7
was $S9,~60.00 of whiCh $6,BZ~'00 was not subsidized bY the l-\Inlstry
of 1runsportation.
COUNTY OF ELGIN
INSURANCE FLEET LIST
(INCLUDES PROVINCIAL SALES TAX ON DUMP TRUCKS)
JANUARY 1988
1988 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE # PURPOSES
1. 1984 Ford Crown Victoria 2FABP43F9EXl64129 11 15,000
2. 1986 Chevrolet Caprice IGIBL69Z9GYl42825 10 15,000
3. 1986 Chevrolet Caprice IGIBL69Z3GYl42240 14 15,000
4. 1975 Frehauf Lowbed Float Model 30W675401 91 24,000
C35LJ2
5. 1976 Ford Model LTS 8000 Tandem Y80DVB3546"1 70 30,000 (Valued)
(Diesel) (Sander)
6. 1977 Ford Model LTS 8000 Tandem Y80DVC13594 72 30,000 (Valued)
(Diesel) (Sander)
7. 1978 Mack Tandem Diesel Dump DM685S-37320 83 103,000
Frink Box IOB2
8. 1978 Mack Tandem Diesel Dump DM6l1S-4846 84 103,000
Frink Box IOB2, Model
ET673-8M2843
9. 1979 Chevrolet Van 3/4 Ton CGL2694137225 86 15,000
10. 1979 Mack Tandem Dump Truck and RD685S7292 88 105,000
Box
COUNTY OF ELGIN
INSURANCE FLEET LIST
JANUARY 1988 PAGE 2.
1988 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE Ii PURPOSES
II. 1980 Mack Tande~ Dump Truck and DM685S-44884 89 11 0 .000
Box
12. 1980 Mack Tandem Dump Truck and DM685S-44891 90 11 0 .000
Box
13. 1974 GMC Tandem Diesel and Fifth YJH904V590576 91 30,000 (Valued)
Wheel
14. 1981 Ford F250 Supercab Pickup LFTFX25E8BKA21191 92 14,000
15. 1981 Ford F350 Pickup 2FTHF35G6BCA51734 93 16,000
16. 1981 Dodge Pickup. Model 0-342 LB7LD34T5BSl75939 94 16.000
17. 1982 Ford L1S 9000 Dump Truck and LFDZY90W7CVAl7423 95 11 0 ,000
Box
18. 1983 Dodge Van Model B322 2B4JB31T2DK398502 96 15.000
19. 1983 Dodge Pickup IB7JD24TI-ES-274845 97 '14.000
20. 1983 Dodge Pickup ID7JD24T3-ES-274846 98 14,000
2I. 1983 Dodge Pickup IB7JD24TIES281360 99 14,000
2i. 1985 Dodge Pickup 'n~n'~ATr~r~~~'~n 1 1 " lJ1 """
!O/Uv~~IOr~O~O!/U llV l"1',UVU
23. 1985 GMC Double Cab Pickup 1 GTGC33M4FS51 7465 III 17,500
Model TC30943-AS3
COUNTY OF ELGIN
INSURANCE FLEET LIST
JANUARY 1988 PAGE 3.
1988 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR TRADE NAME SERIAL NUMBER VEHICLE # PURPOSES
24. 1985 GMC Double Cab Pickup IGTGC33MSFS518703 112 17,500
Model TC30943-AS3
25. 1985 GMC Double Cab Pickup lGTGC33M8FS518778 113 17,500
Model TC30943-AS3
26. 1985 GMC Double Cab Pickup IGTGC33M8FS518733 114 17,500
Model TC30943-AS3
27. 1985 Mack Dump Truck and Box 2M2Bl26C4FCOll826 115 116 ,000
Model OM 686S
28. 1980 International Cabover Model KCA12273 116 30,000 (Valued)
(Purchased November 1985)
29. 1986 International Double Cab , 1 HTLAHEMXGHA296 1 1 117 35,000
30. 1979 Ford LTS 9000 Tandem Dump Y902VFA6338 118 40,000 (Valued)
31. 1987 Chevrolet 3/4 Ton Pickup IGTFR241H5HF715179 119 14,000
32. 1987 Chevrolet 3/4 Ton Pickup IGTFR24HXHF715324 120 14,000
33. 1986 Mack Model DM686S Tandem Dump 2M2B126C)HC013785 121 116,000
34. 1987 Ford F-600 IFDNF60H8HVA33223 122 20,000
35. 1981 GMC Brigadier Tandem Dump LGDP9Cl26BV581153 123 40,000 (Valued)
Truck
COUNTY OF ELGIN
INSURANCE FLEET LIST
JANUARY 1988
ITEM #
36.
YEAR
1984
,
PAGE 4.
TRADE NAME
1988 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
15,000 (Valued)
Wiltsie Trailer
SERIAL NUMBER
19-24-234
VEHICLE #
$1,442,000
."
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1988
NOTE: Those Items Valued Represents Total
Value Receivable. Others are
Blanketed, Replace Machine for
Machine.
1988 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR ITEM SERIAL NUMBER PURPOSES
1. 1976 Grader #18 - Champion 0-740 740-21-277-9685 40,000 (Valued)
2. 1979 Grader #19 - Champion 0-740 740-21-666-11863 135,000
3. 1979 Grader #20 - Champion 0-740 740-22-123-12187 135,000
4. 1981 Grader #21 - Champion 0-740 740-82-46-14350 135,000
Grader #22 - Champion 0-740 740-22-197-15940 f
5. 1984 135,000
6. 1973 Tractor #22 - John Deere Model JD30l and 183518 12,000 (Valued)
Side Mounted Mower
7. 1973 Tractor #23 - John Deere Model JD301 and 183513 12,000 (Valued)
Side Mounted Mower
8. 1973 Tractor #26 - International Model 2300A and A470002BOO0898 NIL
1850 Loader
9. 1975 Tractor #27 - Massey Ferguson Model 135 and 446547 8,000 (Valued)
Mower
10. 1979 Tractor #34 - International Model TD-8E 7704 75,000 (Valued)
Bu lldozer
11. 1982 Tractor #35 - John Deere Model 410 Backhoe 380685 65,000
and Loader
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1988 PAGE 2.
1988 AMOUNT FOR
BLANKET INSURANCE
ITEM # YEAR ITEM SERIAL NUMBER PURPOSES
12. 1982 Tractor #36 - John Deere Model 410 Backhoe 384305 65,000
and Loader
13. 1981 Tractor #37 - International Model TD-7E 5670 50,000 (Valued)
Dozer
14. 1983 Tractor #38 - Ford Model 3550 Loader and 18,000 (Valued)
Post Hole Auger
15. 1984 Tractor #39 - John Deere Model 301 Tractor 710593 15,000 (Valued)
and Mower
16. 1984 Tractor #40 - John Deere Model 301 Tractor 710635 15,000 (Valued)
and Mower
17. 1983 f Tractor #41 - Case Model 680H Backhoe 9151029 72,000
(Purchased 1985)
18. 1986 Tractor #42 - Case International Model 585 and BOl5811 24,000
Disc Mower (Rear Mount)
19. 1986 Tractor #43 - Case International Model 585 and BOl5810 24,000
Disc Mower (Rear Mount)
20. 1987 Tractor #44 - Case International Model 585 and 25,000
Disc Mower (Side Mount)
21. 1987 Tractor #45 - Case International Model 585 and 25,000
Disc Mower (Side Mount)
22. 1978 Loader #7 - John Deere 544B Loader 310277T 50,000 (Valued)
,COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1988 -
P.AGE 3.
ITEM # YEAR ITEM SERIAL NUMBER
23. 1987 Loader #8 - Michi~an Model 125C 809A377CB
24. 1987 Loader #9 - Case W30 9165604
25. 1955 Roller #1 - Ga1ion Tandem Steel Wheeled
ROLLER MODEL TC5-8G (Valued)
26. 1962 Roller #2 - Galion 9 Steel Rubber Tired
Roller, Model 9-C (Valued)
27. 1976 Roller #3 - Galion 9 Wheel SPC-LW-12-5806
28. Roller #4 - Bomag BW2l3D 400-118068
29. 1968 Etnyre - 2500 Galion Distributor J2557
30. 1975 Sander #10 - King Seagrave Model HOTS (Motor) 75482
31. 1977 Sander #12 - King Seagrave Model HOTQ (No Motor)
32. 1980 Sander #13 - King Seagrave Model K-61 (No Motor)
33. 1980 Sander #14 - King Seagrave Model K-61-2
34. 1984 Sander #15 - London Machinery Company Limited 84-046
35.- 1984 Sander #16 - London Machinery Company Limited 84-047
36. 1984 Sander #17 - London Machinery Company Limited 84-048
37. 1986 Sander #18 - London Machinery Com~any Limited 86-014
(Truck #117) 10 Cu. d.
1988 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
155,000
110,000
NIL
NIL
45,000
85,000
55,000
13,500
10,000
10,000
13,500
13,500
13,500
13,500
14,500
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1988
ITEM #
38. '
YEAR
1986
39.
1987
40.
1987
41.
1966
and
1986
42.
'43.
44.
45.
46.
1968
47.
48.
49.
1965
ITEM
Sander #19 - London Machinery Company Limited
(Truck #63) 8 Cu. Yd.
Sander #20 - London Machinery Company Limited (No Motor)
8 Cu. Yd.
Sander #21 - London Machinery Company Limited
8 Cu. Yd.
Wald Pavement Marking Equipment, Compressor,
Etc., Truck Mounted Modified by I.B.I.S.
(Products 1985)
Bros. Vibrating Roller #1 - Model VP4D
Bros. Vibrating Roller #2 - Model VP4D
Vulca Tamp - 60 Inch Sheepsfoot Roller
Cadian Scale 30 Ton Scales #2 (Valued)
Canadian Scale 50 Ton Scales #3
(Pleasant Valley Pit)
Canadian Scale 50 Ton Scales #4 (Sparta)
Jaeger 125 CFM Compressor
Air Compressor #2 - Holman 185 CFM
PAGE 4.
SERIAL NUMBER
86-
1988 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
13,500
10,000
87-106
14,000
65,000
203
225
Al84105
22567
NIL
NIL
NIL
NIL
NIL
804X
0976
(Motor - E5289-9)
NIL
NIL
20,000
~
COUNTY OF ELGIN
MACHINERY LIST - FLOATER POLICY
JANUARY 1988
PAGE 5.
ITEM #
50.
5!.
52.
53.
54.
YEAR
1969
ITEM
SERIAL NUMBER
K-3447
1988 AMOUNT FOR
BLANKET INSURANCE
PURPOSES
50,000
35,000
15,000
120,000
25,000 (Valued)
12,000
194,000
Etnyre Chip Spreader
Overhead Crane - Richard Wilcox Model 11-230
1985
Rotary Hoist - Dover
Elgin Pelican Sweeper
Al83S
3079
Condor Man Lift - Model 4046
55. Radio Tower
Other Items: Snowplow Equipment As Per List
$2.260,500
""J) ..,
MACHINE
1. Truck #83
1978 Mack
2. Truck #84
1978 Mack
3. Truck #88
1979 Mack
,...-
4. Truck #89
1980 Mack
5. Truck #90
1980 Mack
6. Truck 1/95
1983 Ford LTS 9000
.90UNTY OF ELGIN ROAD DEPARTMENT
SNOW PLOWING EQUIPMENT
PLOW EQUIPMENT
AMENDED
JANUARY 1988
~O~T
(a) 1972 Frink Model 470 SK
Hooker One Way Plow, Tor Lok
Quick Hitch (13136.72) File 72-5
(Purchased for Truck #55)
8,000
(b) 1969 Frink Snow Plow Harness & Wing
(Purchased originally for Truck #44)
File 69-10
7,000
(c) 1945;t Frink V Plow
3,000
-
(a) 1972 Frink Model 470 SK
Hooker One Way Plow Tor Lok
~ick Hitch (13135-72) File 72-5
(Purcha~ed for Truck #06)
8,000
(b) 1966 Frink Snow Plow Harness & Wing
(Purchased originally for Truck #32)
File 66-16 (New Tower, January 1979
See file)
7,000
(c) Plow purchased used 1974 Sumner "V"
File 74-8
3,000
(a) 1974 Frink Model 470 SK
Hooker One Way Plow, Tor Lok
Quick Hitch, File 74-8
8,000
(b) 1979 Frink Closed Tower and
Harness (New Style), File 80.3
Wing See File 74-5, (Purchased
from Walker Bros. Approximately
1964 Frink)
7,000
(c) 1976 Craig V Plow, Model 650
(Purchased from Galion Manufacturing,
St. Thomas)
3,000
(a) 1976 Frink Model 470 SK
Hooker One Way Plow Tor Lok
Quick Hitch, File 76-4
8,000
(b) 1976 Frink Harness 700 Model
Tower, Wing, Etc., ,File 76-4
7,000
(c) Wabco Model #7, Serial #6159
3,000
(a) 1980 Model 470 SKa, Hooker Plow
and CK Driveframe. 307-12 Wing,
Closed Tower.
8,000
7,000 (Tower,
Etc. )
(b) 1976 Craig, (Purchased from
Galion Manufacturing)
3,000
(a), 1977 Frink Model 470 SK Hooker
One Way Plow, Tor Lok Quick
Hitch File 77-2
8,000
(b) 1977 Frink Harness 7QO Model Tower, 7,000
Wing, Etc., File 77-2
(c) 1975 Craig V Plow (Purchased from
Galion Manufacturing St., Thomas)
3,000
Continued . . . .
COUNTY OF ELGIN ROAD DEPARTMENT AMENDED JANUARY 1988
SNOW PLOWING EQUIPMENT - PAGE 2.
MACHINE PLOW EQUIPMENT AMOUNT
7. Grader #18 (a) 1976 Model 145S One Way Champion Plow 3,000
1976 Champion 0-740 Wing and Harness, File 76-10 4,000 (Wing)
(b) Model #9 Frink Plow "V", Serial 3,000
No. 509V 9262 64.
8. Gradel' #19 (a) Harness and Snow Wing. 4,000
1979 ':hampion 0-740
(b) "V" Plow, Wabco Model #9, File 71-1 3,000
Serial No. 1634 (Grader #16).
(c) Frink 440 SK One Way Snow Plow 3,000
(Grader #1,6)
9. Grader #20 (a) Frink Model 440 SK, 9 Foot One Way 3,000
1979 ':hamp.ion D-740 Plow, Model S8 Moldboard New
Driveframe (K Model) in 1977
(From Grader #15).
(b) Wabco #9 "V" Plow (Purchased used 3,000
from Champion with Grader #20)
Serial No. 1636.
(c) Harness and Snow Wing, Champion 4,000
(Purchased with Grader #20).
10. Grader #21 (a) One Way 9 Foot Model l45S Champion 3,000
1981 Champion 0-740 Plow, Harness and Wing, File 74-3. 4,000 (Wing)
(b) 1958 used Champion "V" Plow, 3,000 --
File 74-3.
11. Gradel' #22 (a) Champion Model 9900 "V" Plow, 3,000
(Plow from Grader #14, File 68-1)
New Harness and Wing 4,000 (Wing)
(b) Frink Model 440 SK One Way. 3,000
12. Truck #115 (a) Frink Model 470 SK Hooker One Way 8,000
1985 t1ack Plow, File 84-14.
(b) Frink Model #780, Closed Tower and 7,000
Snow Wing, Etc., File 84-4.
(c) "V" Plow, Wabco Model #6, (Originally 3,000
on Grader #13, File 64-3.
13. Truck #121 (a) Frink Model 470 SK Hooker One Way 9,000
1 986r'lack (File No. 86- )
(b) Frink Model #780 Closed Tower and 8,000
Snow Wing, Etc., File 86-
(c) Frink "V" Plow purchased in 1986 1,000
from Port Stanley.
$194,000