1989 Road Committee Minutes
,_~r""'~~,
SI. I\\Ot-\f..S. 0~If..R10
NO~E~BER 28, 1989
p~GE 1.
I\\E COU~~ Ot ELG1~ ROf..D COt-\t-\lIIEE met at the f..dministration Building
on luesday, ~ovember 28, 1989 at 9:00 a.m. f..ll members ~ere present except
Reeve t-\artyn, Reeve Coles and Reeve Chute. f..lsO present ~ere the Engineer and
~ssistant Engineer.
"t-\O\/ED B'l: f... Ie tORD
SECO~DED B'l: \\. J. t-\ElE~BURG
1\\f..l I\\E t-\1~U1ES Ot I\\E t-\EE11~G Ot OC10BER 31, 1989 BE f..PPRO\/ED.
CI\RRIEO."
I\\E E~Gl~EER REPOR1ED ON I\\E tOLLO~lNG:
1. f.. letter ~as received from the 10woshiP of south~Old Road superintendent
advising that the East River Road at Robbins Bridge had been closed and
gates had been installed at both entrances.
2. lhe Engineer reported that he had received a report from trin~ Canada regarding
the damaged s~eeper and he had for~arded thiS report to the lnsurance f..djUSter.
lhe Engineer reported that the lnsurance f..djUSter agreed ~ith the report
~hich indicated that the insurance company should pay for a ne~ s~eeper,
valued at approximatelY $106,000. lhis value does not include a $2,500
deductable in the. county'S insurance poliCY.
lhe Engineer reported that he had not received a report from the tran~ Co~an
lnsurance Company ~ith regard to the statuS of this claim.
3. lhe Engineer reported that no further information had been received regarding
par~ing in the \/illages of springfield and port Bur~ell.
~. lhe Engineer reported that he had received a letter from the t-\iniStry of
~atural ReSOurces reQuesting variouS ~or~s at the Pleasant \/alley Pit and
alsO advising that the t-\inistry reQuired approval from the 10~nshiP of
'larmouth for the access road.
The Engineer reported that he had ~ritten the t-\inistry of ~atural ReSOurces
reQuesting siX monthS to loo~ into thiS matter further and diSCUSS the
access reQuirements ~ith the 10~nshiP of 'larmouth.
5. lhe Engineer reported that in general the use of the By-La~ Enforcement
Officer had provided positive results and variouS material and vehicles had
been removed from the county road allo~ances.
lhe Engineer reported that he ~ill give the By-La~ Enforcement Officer
_~^+her list of areas to investigate and enforce.
51. 1HOMA5, ON1ARI0
NOVEMBER 28, 1989
PAGE 2.
6. The Engineer reported that the personnel committee had held one meeting
regarding the purchase of a County computer. ~arden Ford indicated that the
next meeting would be held on December 4th with the Department Heads.
The Engineer also reported that the County Engineer of LanarK County indicated
that his computer for road worK was not compatible with the County computer.
THE ENGINEER REPORTED ON THE ~ORK TO D~TE ~s FOLLO~S:
1. The ~ssistant Engineer reported that winter control to date has been fairly
light and no problems were encountered.
The Engineer reported that the spare Grader #19 will be used to replace
Grader #ZO which has a faulty hydraulic pump requiring approximatelY $7,000
to repair. Grader HZO is a 1979 unit purchsed used in 1981.
The Engineer reported that this grader should be traded as soon as possible.
Z. The Engineer reported that the Middlemiss Bridge has been opened and
miscellaneous drainage and grading worK had been completed by the County.
The ~ssistant Engineer reported that Mr. Harries was satisfied with his
access driveWay.
The Engineer reported that McLean Taylor constructiOn Limited had other worK
related requirements and would not complete the removal of the old bridge
until 1990.
3. The Engineer reported that paving and granular shoulders had been completed
on Road #ZZ and Road #Z7.
McLean Taylor construction Limited had requested a partial release of their
holdbacK, and upon checKing with the Ministry of Transportation of ontario
the Engineer agreed to release the holdbacK to Z%. This could be charged to
the 1989 budget.
4. The Engineer reported that pavement marKing had been completed including
Road HZZ and Road #14 as well as Talbot street in ~ylmer.
S. The Engineer reported that he had planned to applY approximatelY 1,000 tons
of asphalt for variouS areas of patching in the County, however the weather
conditions were such that ~almsley BroS. Limited closed their plant for the
winter.
S,. ,\-\Ol'\~s, Ol'l,~RIO
NO~E~Bt~ 2B, 19B9
p(1.GE '3.
6. ,he Engineer reported that gravelling had been proceeding on Road H18, Road
OS7 and Road H16 and upon completion of theSe roads, shouldering ~ould be
carried out on Road Hll as ~ell as gravelling on Road H48 from \-\igh~aY H73
to Road 1147.
other trucKing ~orK that could be carried out included hauling granular
material from the pit to the Ylhites station garage.
ihe Engineer reported that C. R. ChittiCK construction had started crushing
9.
at the s?arta pit.
,he Engineer reported that variouS miscellaneous ditching projects had been
completed and theSe ~ould solve many drainage problems of the past.
,he Engineer reported that various miscellaneous jobS as ~ell as construction
of the ne~ garage ~ere being carried out bY the casual emplOyees ~hO ~ould
probablY be Kept on until the ~eeK prior to Christmas or earlier if bad
~eather conditions persisted.
,he Engineer reported that casual emplOyees ~ould not be used for tree
cutting.
10. ,he topic of tree planting bY the county Road oepartment ~as brought up by a
Committee member. ,he ~ssistant Engineer e~plained the e~isting Road oepartment
7 .
8.
\2.
policY for tree planting.
~ member of the committee noted the narro~ shoulder on Road 030 at the south
end. ,his ~as aCKno~ledged by the Engineer ~ho reported that this problem
~ould be rectified in the 1990 restoration ~orK.
,he Engineer reported that ~orK on the garage buildings ~as progressing
satisfactorilY in spite of poor ~eather conditions. ,he erection of steel
haS commenced in Building '~' and the ~all has been poured on Building 'B'.
,he conduits have been installed and the sheeting and insulation ~as to
arrive in the near future. ~t thiS time the Engineer ~as not sure if the
floor ~ould be poured thiS year.
,he ~ssistant Engineer reported that his ~orK ~ith regard to land purchase
on Road H4and Road n43 had been progressing satisfactorilY and the majority
of the road ~idening had been purchased.
13.
\1.
~-----,
Si. iHO~~S, OMi~RIO
MO~E~BER 28, 1989
p~Gt l\.
14. ihe Engineer re?orted brieflY on hiS discUssions ~ith munici?al and pro~incial
re?resentati~es at the ~unici?al Engineers ~ssociation conference in ioronto
as follo~S:
la) ihe Engineer re?orted the R.I.~.S. com?uter ?rogramroe ~as not ~orKing
yet and felt that there ~aS a lacK of communicatiOn ~ithin the ~inistry
of iranS?ortatiOn of ontario.
lb) ihe Engineer reported that he could not obtain anY feel for the amount
of road subsidies to be ?ro~ided in 1990.
lc) ihe Engineer re?orted that Pay EQuity ~as also causing ?roblems in
~arioUS jurisdictions. In one County the majority of management
staff ~ere gi~en substantial ?ay raises as a result of-the ?ay eQUity
?focedufes.
\5. ihe Engineer re?orted that he had arranged to ha~e a meeting regarding ?ay
eQuity on Oecember 13th ~ith Harley underhill, personnel ~dministrater.
REE~E CHUiE ~RRI~EO ~i 9:30 ~.~. · ·
16. ihe Engineer re?orted that he had recei~ed a Re?Ort on the ~an Muland orain
~hich is a branch of the OoUglaS orain in ~allaceto~n. ihe Engineer indicated
that he had ~ritten the io~nshi? reQuesting that their re?ort be amended to
?ro~ide restoration ~orK in the bOule~ard bY the land o~ners.
"tI\O\JEn B'<:
n. \J. C\1\J1t
SECOMOEO B'/: R. J. l~~ERE~U
iH~i iHE fOllO~IMG p~'/lISiS BE p1\SSEO:
p~'/l1Si MU~BER 45 1\~OUMiIMG iO $87,627.79
p~'/l1Si MU~BER 46 WlOUMilMG iO $250,873.82
p~'/l1Si MU~BER 47 f\l'\OUMiIMG iO $97 ,797 .35
p~'/lISi MU~BER 48 1\~OUMiIMG iO $1,474.45
p1\,/lISi MU~BER 49 1\~OUMiIMG iO $560,214.95
Cf\RRl EO · "
~----_>I'I""'--...........\
ST. THOMAS, ONTARIO
NOVEMBER 28, 1989
PAGE 5.
THE ENGINEER REPORTED ON CORRESPONDENCE AS FOLLOWS:
1. A letter was received from the Township of Aldborough indicating that they
would cut only half of the County's grass in 1990.
The Engineer also reported that due to the new regulations of the Ministry
of Natural Resources with regard to weed spraying less weed spraying would
be carried out and more grass cutting would be required.
The Engineer reported that the County was happy with the side mount disc
mowers and he felt that a tractor should be purchased with power take off
suitable for a side mount mower.
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A NEW TRACTOR SUITABLE
FOR USE FOR BY A SIDE MOUNTED DISC MOWER.
CARRIED."
"MOVED BY:
D. J. AVRAM
SECONDED BY: R. J. LAVEREAU
THAT THE ENGINEER BE AUTHORIZED TO CALL TENDERS FOR A NEW 180 HORSE POWER
GRADER WITH GRADER #20 (1979 CHAMPION) AS A TRADE-IN.
CARRIED.."
2. The Engineer reported that he had received information from Ontario Hydro
with regard to their corridor through West Elgin.
3. The Engineer reported that he had written the Ministry of Natural Resources
with requirements regarding the Johnston Bros. Limited pit on Road #6,
Aldborough Township.
The requirements would include an asphalt driveway, the sale to the County
of 17 foot road Widening and drainage improvements.
4. The Engineer reported that he had received a certificate from the Minister
of State regarding the Summer Employment Programme.
5. The Engineer reported that he had received a notice from the Kettle Creek
Conservation Authority regarding a lake shore study meeting to be held
in Port Stanley.
Si. \\-IOl>\~.s, ONi~RI0
NO~El>\BER 28, 1989
p~Gt. o.
6. ihe Engineer reported that he had received correspondence from the io~nshiP
of l>\alahide regarding t~ road cloSures ~hich ~ere not near a county road.
7. ihe Engineer reported that he had received a letter from i.C.G. l>\aterials
Limited indicating that as of January 6, 1990 the cost of aggregates ~ould
increase by 6~ per tonne due to the ne~ regulations of the ~ggregates ~ct.
8. ihe Engineer indicated that he had received a list of staff ~ith their
~ualificatiOns from l>\CLennan, ~right, Barristers and Solicitors. It ~as
noted that ~. Russell l>\onteith ~aS Q.C. ~ith the firm.
"tJ\O\1ED B"{ ~
SECONOEO B~: \-I. r. L~LE
i\-l~\ ~E ~Cctl)\ i\-lE QIlO\~iION Or rRINK c~N~M rOll. ~ ELGIN E~GLE s~EEl'ER
EQIl1l'l'EO ~S l'ER ~ii~C\-IEO ~i ~ Nn l'RICE Or $140,043.00, l'LIlS l'RO~INCI~L
S~LES i~X rOll. l>\~RC\-I 1, 1990 OELWER~ ·
R. J. L~\1ERt.~U
ihe Engineer reported that a recommendatiOn ~ould have to be made to County
council to amend the by-la~ restricting the ~eight limits on County bridgeS
since the changes to the Gillets Bridge and the l>\iddlemiSS Bridge ~ould re~uire
different ~ostingS.
ihe Engineer SUggested that thiS matter be discUssed further during the
December meeting.
ihe Engineer reported that subse~uent to the meeting he ~as advised bY rrin~
canada of a special rebate for thiS s~eeper in the amount of $2,224.00, thUS
the total price ~ould be $137,819.00, pluS l'rovincial Sales ia~.
C~RRlt.D."
"\"he Engineer reported that the ~ssistant Engineer had a site meeting ~ith
the Canadian National and the Canadian iransport commission at the rail~aY
crossing on Road #48 east of ~ellington Road.
ihe ~ssistant Engineer indicated that the problem ~aS very poor visability
to the north. ihe concensus at the meeting ~aS that the onlY solution to the
problem ~ould be signalS, ho~ever it ~as SUggested that some temporary ~arning
devices be used in the interim. ihe Engineer reported that t~O ~arning signs
~ould be erected in the near future.
ST. THOMAS, ONTARIO
NOVEMBER 28, 1989
PAGE 7.
"MOVED BY:
H. J. MEZENBURG
SECONDED BY: R. J. LAVEREAU
THAT THE COUNTY OF ELGIN MAKE APPLICATION FOR THE INSTALLATION OF FLASHING
LIGHT RAILROAD PROTECTION AT THE CANADIAN NATIONAL RAIL CROSSING IN LOT 3,
CONCESSIONS XI AND XII, TOWNSHIP OF YARMOUTH (COUNTY ROAD #48) AND MAKE
APPLICATION TO TRANSPORT CANADA FOR AN 80% GRANT ON THE PROPOSED PROTECTION.
CARRIED."
THE ENGINEER REPORTED ON REZONINGS AS FOLLOWS:
1. An application was received from the Menno Lodge in the Township of Malahide
for geared to income housing on Road #40 south of Summers Corners and at
Mount Salem just north of Road #45.
The Engineer reported that the area would provide poor visibility for vehicles
and he has requested that the developer acquire professional information
with regard to proposed future traffic patterns in this area.
2. The Engineer reported that he had received a draft plan of subdivision in
Dutton and he would be requesting a 17 foot right-of-way, proper drainage
and entranceways as well as a cash deposit prior to approving this development.
3. The Engineer received a minor variance in the Township of Bayham and no
problems were anticipated.
4. The Engineer also reported receiving miscellaneous rezonings from agricultural
to rural residential or special agricultural in the Township of Bayham.
5. The Engineer reported receiving a minor variance from the Township of Yarmouth
in which he could forsee no problems.
6. The Engineer reported receiving a rezoning to rural residential on Road #3
in Aldborough Township.
7. The Engineer reported receiving the amended Official Plan for the Village of
Port Stanley. Reeve Lavereau indicated that only minor changes were involved.
~
"MOVED BY:
C. R. WILLSEY
SECONDED BY: D. J. AVRAM
THAT WE PAY THE TOWNSHIP OF DUNWICH FOR 225 IMPERIAL TONS AT $8.00 PER TON
FOR CRUSHED GRAVEL APPLIED TO THE COYNE ROAD BETWEEN HOGG STREET AND ROAD #2
CONTINUED . . .
ST. THOMAS, ONTARIO
NOVEMBER 28, 1989
PAGE 8.
"MOVED BY:
C. R. WILLSEY
SECONDED BY: D. J. AVRAM
CONTINUED . . .
THE~ COUNTY USED THE ROAD AS A HAUL ROUTE TO HAUL SAND FROM THE WOODLYNN
SAND PIT FOR THE CONSTRUCTION OF ROAD #2.
CARRIED."
The Engineer reported to the Committee that he had reviewed the Draft Report
on the Tates Bridge and that he had some reservations about the costs included
in the report and the lack of costs that may be required by the Townships. It
was also questioned as to whether the repair of the bridge should be considered
as an option.
"MOVED BY:
D. V. CHUTE
SECONDED BY: H. F. LYLE
THAT DRAFT NO.2 FROM M. M. DILLON'S ENVIRONMENTAL STUDY REPORT ON THE TATES
BRIDGE BE REFERRED BACK TO M. M. DILLON FOR REVISION.
CARRIED.II
The Engineer reported that he had received a letter from the Long Point
Conservation Authority regarding a cost sharing study for erosion protection on
Road #42. The Engineer questioned the fact that the County would be assessed
40% and he felt that more information would be required from the Conservation
Authority prior to Road Committee making a decision on this matter.
The Engineer handed out the Asphalt Resurfacing and Construction Programmes
Recommendations to Road Committee by the Warden and Chairman. Using the County
road map the Engineer discussed each project in detail. Following the Engineer's
presentation other projects were discussed by members of the Committee including
the Aylmer by-pass and reconstruction of Road #6, reconstruction of the curb and
gutter sections of Road #3 in Rodney and Road #2 in West Lorne. It was also
pointed out by Reeve Lavereau that the Village now has a water report for the
Village of Port Stanley indicating priorities for water improvements and
reconstruction, however no funding for these projects has been approved by the
Ministry. Reeve Lavereau indicated that he would supply the Engineer with a
copy of this report.
51. 1HOM~S, ON1~RIO
NOVEMBER 28, 1989
p~GE 9.
Members of the committee discussed the importance of road tours and indicated
that a road tour should be held in the Spring to lOOK at the former recommendatiOns
and that County council members should be encouraged to attend a road tour to be
held as designated by County council.
"MOVED B'( ~
D. J. ~VR~M
SECONDED B~: c. R. WIllSE~
1\-111.1 WE II.DJOURN 10 1\-1E CII.ll OF 1\-1E C\-lll.lRMII.N.
C~RRIED."
~w~
CH~ 1 RM~N
~......-
~
QU01~110N rOR ELGIN E~GLE S~EEPER
$\'37 ,350.00
385.00
l,730.00
578.00
, --------
~,Q4~
NEI ~S PER NO\lEtIIBER 1'3, 1989 t~II~CI-IEO)
S t. R" 1 C t. tl\M-l \.} f:\ l
~U'J.ILL~R'I ENGINE COtllP~Rlt11ENl CO\lERS
'tIr>.S1-I OO~N S'IS1EtII rOR LO~ER CON\lE'IOR ROLLER
MOlt. :
:.;.;---
MViSed by rrinK canada on November 29, 1989 of a .s'\lecia\
rebate in the amount of $2,224.00 to a'\l'\llY to Elgln Eagle
S'IIee'\ler and thUS the total '\lrice is $1'37,819.00, '\lluS
Pfovincial laxes.
'~t~
i:o'. !
ilUNK
F R INK 0777 laurel Street, Cambridge, Ontario N3H 4S3 telephone (519) 653-6234 Telex 069-59347
CANADA 06460 Henri Bourassa Est, Montreal 403, H1G 5W9 telephone (514) 326-4000 Telex 05-828508
r
THE COUNTY OF ELGIN
ENGINEER'S DEPARTMENT
450 SunSet Drive
2nd Floor, South Wing
ST. THOMAS, ONTARIO
L N5R 5Vl
Attention: Mr. R. G. Moore, P. Eng.
..,
,,,0 t.tloll
Date
File II
Territory
~'tT~m'ho'r'~ lQRQ
R r; n. r;
?.4
-'
Delivery
Tn RR n'R'RnN~F.n
We appreciate the opportunity of submitting this proposal. Should additional information be
required please contact us. We look forward to supplying you with the following:
TO SUPPLY:
ONE (1) New Elgin Eagle series "F" c/w
Dual hydraulically driven gutter brooms
Variable height right side dumping hopper (left may be specified at uime of order)
ISUZU C-240 diesel sweeper engine
Modified GMC W7 series truck chassis c/w Isuzu 6BDI-T turbo
diesel engine
Dual steering
Air bag suspension
Allison AT545 automatic transmission
2 speed rear axle
Two (2) maintenance free batteries
Electric back up alarm
Sweeper engine hour meter
Tachometer for truck and sweeper engines
280 u.s. gallon molded polyethylene water tank
Water level light.
Water fill gauge
Touch controls for all sweeper functions
o Air conditioning
Auxiliary engine shutdown high temperature/low pressure
b Strobe roof light c/w protector
o Radial tires (tube type) in lieu of standard
Tilt steering wheels and telescoping columns
Hopper inspection door
Interior hopper light
Two (2) year or 2500 hour warranty on all Elgin supplied parts and labour.
YOUR NET........................$137,350.00
OPTIONAL EQUIPMENT:
1. Auxiliary engine compartment cover............................ADD.......$ 1,730.00
2. Paint Truck and bodv Elqin County yel1ow...............;......ADD.......$ 1,845.00
QUOTATION VALID FOR 60 DAYS ONLY
Any delivery dates specified in our Quotations are subject to delays
beyond our control.
We regret the necessity for making the above stipulations, but we
feel you will appreciate that conditions beyond our control force us to
do this.
per
. D.R.
EXTRA
F.O.B. YOUR YARD
Federal Tax
EXEMPT
Sales Manager
FRINK CANADA
,'/
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES.
RECOMMENDATIONS TO ROAD COMMITTEE
NOVEMBER 1989
(A) ASPHALT RESURFACING
It is difficult to make recommendations or commitments more than a
year in advance as the resurfacIng programme should be examined
each Spring to ascertain that priorities adopted the previous year
by County Council and Road Committee have not changed due to Spring
breakup.
1. RECOMMENDATIONS FOR 1990:
(a) Complete work from 1989. Shoulder and minor ditching on
Road #24 west of Port Burce, Malahide and Yarmouth Townships
(costs are relatively minor).
(b) Complete work on Road #14 from Highway #3 to Road #16 (two
loctions - North of Iona Bridge and near Highway #3),
require engineering work, likely mulching on curves,
reshaping, adding granular, paving, ditching and shouldering.
Work started in 1989.
(c) Complete work on Road #46 at Road #44. Require engineering
work to design realignment as required including land
purchase at the north-east quadrant of the intersection,
grading, granular base, paving, curb and gutter (as required).
Work started in 1988. In 1989 shouldering, ditching,
etc., on road between Highway #3 and Corinth was corrlpleted
except for Road #44 intersection.
(d) Road #48 east of Road #47 in South Dorchester (mulch
pavement) 2.8 kilometres. "Standard" resurfacing, granular
shoulders, ditching, etc., including channelization (minimal)
at Road #47 and Road #48.
Road #54 should be resurfaced at the same time (0.8 kilometres)
50% payable by the County of Oxford. A decision should be
made shortly so the County of Oxford can budget for the
cost.
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE
r,.
PAGE 2.
(e) Road #30 from Road #52 to the St. Thomas city Limits (Hot
Mix) [St. Thomas Suburban Road Commission] used by industrial
traffic to obtain access to Road #52 and Highway #74.
Although it has had high usage before Road #30 opened to
the Belmont Road, traffic will likely increase now that an
alternate route to the Belmont Road and to the Wellington
Road has been provided. (Subject to boundary adjustment
discussions.)
2. AS FUNDS ARE AVAILABLE:
(a) Road #8 in ihe Village of Dutton and the Township of
Dunwich starting in Dutton near the John Street intersection
and proceeding northerly to Willeys Bridge.
(i) Work in Dutton requires new curb and gutter or milling
(depending on what is the most economical treatment
for a particular section). It may be advantageous to
remove portions of the pavement depending on the
condition.
(ii) From north end of curb and gutter to Highway #401.
Standard resurfacing, shouldering, ditching, etc.,
but channelization at Road 02 intersection is required.
(iii) From road allowance between Gore and Concession IV,
northerly to Road #9. Standard asphalt resurfacing
other than curves at Concessions III and IV. Present
superelevation must be checked to determine extent of
work required. Curb and gutter channelization (even
at Road #9) should not be required.
(iv) Approximately 1 kilometre north of Road 09 to Willeys
Bridge. Standard asphalt resurfacing other than the
curves which must be checked for proper superelevation
to determine work required.
3. AFTER 1990:
(a) Road #25 (Wellington Road) from the Middlesex County Line
to Highway #4 includes channelization, left hand turn
lanes and "slip by" lanes at all intersections. Lighting
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE '
PAGE 3.
is required at. Road #26 and Road #48 intersections (at a
minimum). Al though thi s work 'is high priori ty it would be
desirable if at all possible, to have less traffic on
Well i ngton Road than there is presently. Thus resul"faci ng
may not be practical until the Radio-Hubrey Road is
completed so it can be used as a detour. However, <<i
commitment should be made to complete engineering work as
soon as possible. A completion of detailed channelization
drawings are required so estimates are available for a
specific section.
It is likely that some form of geo textile reinforcing
will be required for the entire roadway.
4. OTHER HIGH PRIORITY RESURFACING REQUIREMENTS,:
Although the following list is not in priority (as a priority
should not be set until the Spring of a particular year),
County Council has set that as a priority those roads that are
grader mix mulch or surface treatment should be done first (as
generally the base is weaker and the pavement distortion grea~er
than on a hot mix road which in all likelihood was laid later).
(a) Road #24 - Dexter to Road #36, Yarmouth Township (Mulch).
(b) Road #46 - Highway #3 to Road #38, Bayham Township (Surface
Treatment).
(c) Road #2 - West Lorne to Road #3, Aldborough Township (Hot
Mi x) .
(d) Road #34 - Highway #74 to Belmont Village Limit (Hot Mix). '
[Settlements due to sewer excavations.]
(e) Road #21 - (Warren Street) Village of Port Stanley (Hot
Mix). [Settlements due to sewer excavations, this cannot
be programmed until watermain construction is finished or
engineering completed to indicate that no watermains will
be placed on Warren Street.]
(f) Road #40 - Highway #3 to Glencolin, Malahide Township
(Grader Mix Mulch).
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE
f'!
PAGE 4.
(B) CONSTRUCTION
1. CARRYOVER INTO 1990:
(a) Completion of work now underway. Middlemiss Bridge and
approaches, holdback, cleanup work, seeding, etc., in
Spring.
(b) Road 02, Dunwich Township; Spring cleanup and seeding.
(c) Road 022, Yarmouth Township; Spring cleanup and seeding,
etc. Complete payment for utility movement (interim paid
in 1988).
(d) Road 026 (St. George Street), Some work including drainage,
possible curb and gutter, paving, etc., remains to be
completed.
(e) Road 032, Malahide Township; County's share of flashing
light protection at Canadian National tracks ($10,000.00).
(f) Road 030, completion of Radio Road project including top
coat of asphalt, shouldering, trimming, fencing, etc.,
(supplementary by-law).
2. WORK APPROVED BY COUNTY COUNCIL:
(* After work in progress is completed.)
(a) -Priority-
Road 043 from Road 045 north to Concessions IV and V,
Malahide-Bayham Townships and southerly from Road 045 to
Concessions II and III, Malahde-Bayham Townships including
Calton urban and channelization as required on Road 645.
(b) -Priority-
Road 04 from end of curb and gutter in Rodney to Canadian
National tracks on Kent Townline. (Townline work is
Elgin's responsibil i ty as Kent has done their work pr'eviously.)
(c) Road 08, section north of Highway 0401 - Engineering
surveys have been authorized and most field work completed.
Inside work, cost estimates, etc., are not done pending
final priority and approval by Counci 1.
3. CONSTRUCTION RECOMMENDATIONS:
(a) Replacement of steel pipe culverts. Although we continue
to monitor steel pipes we do not know when a structure
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE
~
PAGE 5.
might reach a critical stage and require replacement.
Our priority culverts include:
(i) Road 040, Silver Creek in Concession IV, Township of
Malahide. Engineering drawing for its replacerrlent
with a precast concrete box culvert have been submitted
to the Ministry of Transportation of Ontario.
(ii) Road 045, Players Culvert at west side of Players
Bridge (Catfish Creek) continues to deteriorate.
Though not cracked in the usual method that occurs in
pipe arch culverts, crimping of the corrugations is
becoming serious (we have yet to inspect another
culvert that exhibits this severe crimping)..
Engineering drawings for replacement will be completed
this winter.
(iii) Road 042, Van Order (superspan) monitoring continues.
We have been advised that if deterioration continues
the structure will have to be replaced as repair is
impractical (expensive job).
(C) STUDIES UNDERWAY
(* No priority can be assigned to the projects until study is
completed.)
1. Road 024, Cedar Bend erosion control, Port Bruce; Catfish Creek
Conservation Authority.
2. Road 023, St. Joseph Hill, Port Stanley. Study by the Village
of Port Stanley regarding watermain installation, funding
applied for.
3. Road 045, Jaffa intersection, Road 035, some work has been
done. Further engineering work should be authorized to allow
future Road Committee to have costs (etc.) available before
committing funds for im~rovements.
4. Road 042, east of Port Burwell; study regarding continuing
erosion protection along lake Erie. The County of Elgin may be
requested to pay toward protection of the Little Otter Creek
outlet at the Van Order Culvert.
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE
,ff
PAGE 6.
,(D) PRIORITY RECOMMENDATIONS
1. Construction of those portions of Road 08 in'Dunwich Township
north of Highway 0401 that will not be asphalt resurfaced:
(a) Highway 0401 to road allowance between Concession IV and
Gore.
(b) Road 09, northerly I kilometre t.
2. Replacement of Phillmore Bridge at present site to allow:
(a) Two lanes of traffic.
(b) Full loads.,
Subject to engineering studies using the present abutments and
constructing a bridge that can be moved, to another location if
traffic increases to the point that the, relocation (and str'aightening)
of the existing road can be justified.
(i) Pre-fabricated Warren Trusses are manufactured in Ohio and
utilize a removable wooden or concrete floor.
(i1) Certain types of bailey bridges allow two lane traffic.
(c) An engineering study should be authorized so the type of
structure, etc., can be selected and Ministry of
Transportation of Ontario approval obtained so costs,
etc., are available for Road Committee.
3. Lings Bridge, Southwold-Westminster Townline east of Highway
04. Townline bridges 80% subsidy, separate funding. The
County of Middlesex should be approached to conmit themselves
to a date for:
(a) Engineering.
(b) Construction (subject to the Ministry of Transportation of
Ontario funding).
4. Road #37 from Highway 073 to the Oxford County line. It appears
at the present time that the County of Middlesex is reluctalnt
to commit funds for the cost of this, road. The replacement of
the Harrietville Drain Bridge cannot be left "in limbo". The
County of Middlesex should be approached to commit funds (with
timing for):
COUNTY OF ELGIN ROAD DEPARTMENT
ASPHALT RESURFACING AND CONSTRUCTION PROGRAMMES
RECOMMENDATIONS TO ROAD COMMITTEE
.11'
PAGE 7.
4. (a) Outside field work on the road.
(b) Engineering work and cost estimates.
(c) Engineering for Harrietville Drain Bridge.
(d) Date for replacement of the bridge. (This must be done
prior to road reconstruction in any event.)
(e) Road construction with priorities set for various sections
of the road.
(E) SPECIAL MAINTENANCE PROJECTS.
These will have to be financed from available maintenance funds
unless County Council is prepared to alter (or delay) a portion of
the construction programme to allow them to proceed. Funding will
depend on Ministry of Transportation of Ontario allocations, winter
control costs, Spring breakup, need for gravel resurfacing and
surface treatment, etc.
Work (generally in present right-of-way), would include mulching of
old pavement, addition of granular base (as required), drainage,
shouldering and two inches of hot mix paving.
1. Road 027 from Highway 04 to the Port Stanley Terminal Rail
overpass (Golf Club Road).
2. Road 056 (Southdale Road), completion between Highway 04 and
Road 022. Awaiting muncipal drainage report. (This is a
St. Thomas Suburban Road and work on the rest 'of the Suburban
System must be adjusted accordingly.)
3. Road 035, Orwell from Highway 03 northerly.
4. Road 018, Lawrence Station, Canadian National tracks westerly
to hamlet limits.
5. Road 048, Yarmouth Township from Highway 074 westerly to Belmont
Golf Club (probably will require complete reconstruction and
widening of road allowance and thus might be a construction
project rather than a maintenance project).
l.i
Ii
i
v
II
"
f
L
~
~f
'I
}~
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER 15. 1989 SESSION
. TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. The Middlemiss Bridge has been opened to traffic (November 7th) and
paving will continue as weather conditions permit.
2. Curb and gutter work has been completed at the intersection of
County Road 122 (Fairview Avenue) and County Ro~d 127 (Union-Sparta
Road), timing of paving depends on weather conditions.
3. (a) Gravel resurfacing has been completed on County Road 143
between the Cook's and Phillmore Bridges and from County Road
142 northerly approximately 2 kilometres.
(b) Gravel resurfacing is continuing on County Road 118 in Southwold
Township between Lawrence Station and County Road 114.
(c) As time permits gravel resurfacing will be done on County Road
156 (Elm Street) in Yarmouth Township between County Road 136
and County Road 128 (Centennial Avenue).
4. We have purchased for 1990 delivery, a Ford Van from Motion Lincoln
Mercury of London with the County's 1983 Dodge Van as a trade.-in at
a cost of $17,165.69 (including Provincial Sales Tax and Tire Tax).
We have also purchased from E. L. Fordham Motors Limited of Rodney
a Chevrolet Pickup Truck with the County's 1984 Dodge Pickup as a
trade-in at a cost of $14,551.00 (including Provincial Sales Tax
and Tire Tax).
Although a considerable number of tender forms were forwarded to
local dealers, only three (3) tenders for each vehicle were received.
5. The Engineer has been authorized to attend the National Association
of County Engineers' meeting in Colorado Springs, Colorado in March
1990 with the usual expenses paid.
The Engineer is the representative of the Municipal Engineers of
Ontario in the midst of a three (3) year term.
The Engineer is also a member of the Committee revising the "Bridge
Maintenance and Inspection Mannual" and is acting as a liaison
between the Municipal Engineers Association of Ontario and the
Continued
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
NOVEMBER 15, 1989 SESSION
y~'
PAGE 2.
National Association of County Engineers to obtain training videos,
etc., from United States sources.
WE RECOMMEND:
1. That the Ontario Municipal Board be advised that the County of
Elgin has no objection to the Port Stanley Terminal Rail operating
during evening hours over the crossing on County Road #21 (Way'ren
Street) in the Village of Port Stanley.
That the Clerk be instructed to advise the Port Stanley Terminal
Rail and the Ontario Municipal Board accordingly.
The Port Stanley Terminal Rail has completed the installation of
flashing light signals on Warren Street (County Road #21) and have
obtained a Professional Engineer specializing in railway matters
certifying that the signals meet National Transportation Agency
specifications.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
E. NEUKAMM, CHAIRMAN
SI. 1\-10tlt"'S. ON1"'RIO
OC10BER 31, 1989
p1\GE 1.
I\-1E COUN1~ Or ELGIN RO"'O COtlttltlllEE met at the ",ministratiOn auilding
on luesda~. october 31. 1989 at 9;00 a.m. "'11 members ~ere ~resent e~ce~t
Reeve tltart~n. "'lSO ~resent ~ere tltr. Robert stoCK of the tltinistr~ of lrans~ortatiOn
of ontariO the Engineer and the "'ssistant Engineer.
"tIIO\lEO a~: O. J. ",\lR",tII
SECONOEO a~: R. J. L",\lERE"'U
1\-1",1 I\-1E tltl NU1ES Or I\-1E tilE Ell NG or 0C10aE R ll. 1989 aE ",PPRO\lEO.
CI\RRIEU. "
-~-"......,,---,
I\-1E ENGINEER REPOR1EO ON I\-1E rOLLo~ING:
1. lhe Engineer re~orted that a letter ~ould be arriving from rrinK canada
regarding the state of the damage to the Count~' s s~ee~er. lh is i nf orma t ion
~ould be sent to the Insurance "'d)USter for his evaluation.
lhe Engineer alSO re~orted that next luesda~ rrinK Canada ~ould be bringing
out a ne~ s~ee~er to the Count~ garage for demonstratiOn ~ur~oses.
2. lhe Engineer re~orted that he had not heard bacK from the \lillage of s~ringfield
regarding "No parKing" signs on Road 1152.
\-Ie alSO reported that further information ~ould be required from the \lillage
of port aur~ell regarding a more detailed descri~tiOn for their "No parKing"
reQuirements.
3. lhe Engineer re~orted that the tltinistr~ of Natural ReSOurces haS ordered
the Count~ to rehabilitate ~art of the Pleasant \lalle~ Pit. lhe tltinistr~
of Natural ReSOurces requireS a ~lan b~ November 30th sho~ing a change in
slo~e ~here the Pit ~ro~ert~ abutts the 10~nshi~ road.
lhe Engineer alSO stated that the gravel remaining in the Pleasant \lalle~
Pit ~as sand~ for crushing and ~ould ~robabl~ require screening.
4. lhe Engineer re~orted that he had received corres~ondence from the tltinistr~
of lrans~ortatiOn of ontariO ~ith regard to the Needs stud~ u~date. It
a~~eared that the Road lnventor~ tltanagement s~stem tR.I.tII.S.) ~acKage ~ould
not be functional until 1990.
\-Io~ever the Engineer re~orted that he ~ould be submitting the ne~ aridge
lnventor~ sheets. equi~ment u~date information and the maintenance information
10 the tIIinistr~ of lrans~ortation of ontariO in the near future.
SI. mOtll~S, ONl ~R I 0
OC10BER 31, 1989
p~GE 2.
5. lhe Engineer revorted that the tIIinistry of lransvortatiOn of ontario Interim
SubsidY due date is No~ember 24th, ho~e~er he ~as Vlanning to ha~e the
information a~ailable by No~ember 15th, ~hich is the date for ~ccounts
payable.
lhe Engineer revorted that financiallY the county Roads budget ~aS in good
shaVe and that the remainig funds ~ould sVent by the end of the year.
6. lhe Engineer revorted that there has been no further vrogress on the lates
Bridge Draft Revort.
7. lhe Engineer revorted that the By-La~ Enforcement Officer had made contacts
~ith regard to encroachments on County roads. Some minor vroblems ~ere
corrected, ho~e~er others ~ere not.
lhe Engineer indicated that he ~ould ha~e to diSCUSS thiS matter further
~ith tIIr. stafford to determine if this avvroach ~ould be successful.
I\\E ENGINEER REPOR1ED ON 'tIOR\<. 10 D~IE ~S fOLLO'tlS:
1. lhe Engineer revorted that ~andalism had been ~erY light during thiS \\allO~een.
lhe Engineer Vointed out that the majority of the ~andalism occurs the
~eeKend Vrior to \\ollO~een e~e.
2. lhe Engineer revorted that the constructiOn ~orK on Road H2 should be
comvletedtoday toctober 31st) including the restoratiOn of the 'tIood Lynn
sand Borro~ Pit.
3. 1M Engineer revorted that the cleanuV ~orK on Road 1114. resurfacing south
of \\igh~aY H3 had been comvleted for thiS year and the ditches and shoulders
had been seeded.
4. lhe Engineer revorted that the majority of the aVVroach ~orK on Road H14 at
the tIIiddlemisS Bridge had been comvleted and onlY va~ing ~as required as
~ell as some minor drainage ~orK.
lhe Engineer revorted that the ~atervroofing on the tIIiddlemiss Bridge ~aS
e~vected to commence today tOctober 31st).
5. lhe Engineer revorted that the ditching ~orK had been comvleted on Road
1118. hO~e~er more fill mated a 1 ~ou 1 d be requ ired ·
. t d t~at dl.tching had been comvleted on Road H45 including
6. lhe Engineer revor e"
stumV remo~al north of Road H16 on the east side for avvro~imatelY 800 feet
~here ~idening had been vurchased vre~iOuS1Y'
Si. i\\Otlll>.S, ONi I>.R 1 0
OC10BER 31, 1989
p ~GE 3.
7. ihe Engineer re?orted that the curb and gutter on Road HZZ at Road HZ7 had
been cOl1\?leted and the cleanu? 'Ilor~ 'IlaS in ?rogreSS ?rior to ?a~ing.
8. ihe Engineer re?orted that ?a~ement mar~ing had been com?leted e~ce?t areas
'Ilhere ?a~ing 'Ilas still reQuired (ie., tIIiddlemisS Bridge and at Road HZZ and
Road If27).
9. ihe Engineer re?orted that the County 'IlaS still using the rental s'llee?er
for the remo~al of lea~es along the curbs and gutters.
ihe Engineer re?orted that t'110 cre'llS 'Ilere no'll 'Ilor~ing at the garage and the
footings for both buildings ha~e commenced and one 'Ilall had been ?Oured for
10.
11.
one of tne garages.
ihe Engineer handed out ?ictures of the Phillmore Bridge 'Ilhere the County
'Ilas re?lacing a??ro~imatelY ZO feet of 'Ilooden dec~ 'Ilhich had 'Ilorn out. I>.
cross member that had been bent 'Ilould ha~e to be shored u? bY 'Ilelding a
12.
steel member.
ihe Engineer also distributed ?ictures of the port eur'llell Bridge 'Ilhere
se~eral long crac~s 'Ilere being filled in 'Ilith silicone. ihe Engineer also
re?orted that the 'Ilest abutment 'Ilas sho'lling signS of s?a'llling due to 'Ilater
lea~age ?rior to the re?lacement of the seal. ihe Engineer indicated that
thiS lOOse material 'Ilould be ta~en off to ?re~ent further s?a'llling.
ihe Engineer re?orted that the lona Bridge re?air had been com?leted as
'Ilell as rechannelizatiOn and grading in the area of the bridge.
ihe Engineer distributed ?ictures of the Belmont ~est Bridge on Road H34
sho'lling the se~ere s?a'lllin9 of the curbs on both sides of the bridge,
hO'lle~er thiS bridge is a boundarY bridge 'Ilith the County of tIIiddlese~ and
their a??ro~al 'Ilould be reQuired to carry out any 'Ilor~ on this bridge.
ihe Engineer re?orted that he had a??ointed the I>.ssiStant Engineer in
charge of 'Ilinter control o?erations.
ihe route summaries ha~e been dra'lln U? as 'Ilell as lists of eQui?ment and
o?erators for standbY duty during the 'Ilinter season.
Some salt haS been ?urchased and some salted sand haS been mi~ed and ?iled.
ihe Engineer re?orted that there still 'Ilas no agreement 'Ilith the o'llners of
the condominium oe~elO?roent on Road HZO in the Village of port stanley e~en
though they ha~e commenced 'Ilor~.
13.
1l\..
15.
continued · · ·
51. 1HOM~5, ON1~RIO
OC10BER 31, 1989
p~GE. 4.
16. The Engineer reported that gravelling was continuing on several County
roads. Road #43 had been gravelled north of Road #42 as well as between
the Cook and Phillmore Bridges. Gravelling had commenced on Road #18 west
of Lawrence station to Road #14. It was expected that Road #56 (Elm street)
would be gravelled followed by miscellaneouS gravel shOuldering.
17. The Engineer reported that five sanders had been equipped and that the
snowplowS were being installed.
lB. The Engineer reported that ditching was being carried out on Road #3 at the
Wardsville hill near the farm of ~r. ~orrison.
19. The Engineer reported that the ~ssistant Engineer would be pursuing further
land purchases on Road #4 and Road #43.
The Engineer indicated that he had discUssed this matter with the consultant,
M. M. Dillon Limited.
"MO\lED 8'1' ~
1\. \<.. FORD
SECONDED B~: R. F. COLES
TH~T THE FOLLOWING p~~LISTS BE ~PPROVED:
p~~LIST NU~BER 42 ~MOUNTING TO $100,123.05
p~~LlST NU~BER 43 M'\OUNTING TO $75,689.89
p~~LIST NU~BER 44 ~~OUNTING TO $519.00
C~RRIE.D."
THE ENGINEER REPORTED ON PERSONNEL ~~TTERS ~S FOLLOWS:
1. The Engineer requested that he be allowed to carryover two to three weeks
annual holidays into 1990 due to his added work load within the next six to
eight weeKS.
"MOVED 8'1' ~
SECONDED B~: R. J. L~VERE~U
TH~T WE REQUEST THE COUNT~ ENGINEER POSTPONE HIS ~NNU~L HOLID~~S ~S REQUIRED
TO ~SSIST WITH THE WORK LO~D BETWEEN NOW ~ND THE END OF THE ~E~R.
C. R. WILL5E.'l
C~RRIED. \I
2. The Engineer reported that Crossman and ~ssociateS have requested updated
jpb descriptions from the Roads Department with regard to Pay Equity. These
descriptions were being discussed with the staff and were being prepared as
time permits.
51. 1HOM~5, ON1~RI0
OC10BER 31, 1989
p~GE s.
3. ihe Engineer reported that he had appointed Evelyn sell-Frappier as a
member for the Roads Department on the Pay EQuity project.
4. ihe Engineer reported that Harley Underhill, personnel Administrator would
be negotiating with the Road Department Employees' Association. ihe Engineer
SUggested tnat a neW classificatiOn may nave to be set up with regard to
~
reQuirements for tM '1" licenses and test for Air sraKe operated eQuipment.
5. ihe Engineer reported that he had received certificates and awards from the
ontario Good Roads Association for members of tM Road Department personnel
and SUggested that they be presented with these at the November County
council meeting.
"MO\lED S'l: H. J. MEZENSURG
SECONDED S'l: D. \I. CHUiE
iHAi iHE ENGINEER SE AUiHORIZED iO AiiEND iHE NAiIONAL ASSOCIAiION OF
COUNi'l ENGINEERS MEEiING IN COLORADO SPRINGS, COLORADO IN MARCH 1990 WliH
iHE USUAL EXPENSES PAID AND iHE SAME SE REPORiED iO COUNi'l COUNCIL.
C~RRIEO."
ihe Engineer distributed copies of three tenders received for the PicKUP
irucK and \Ian. some discUssion was held with regard to colour and delivery
dates and this matter was postPoned until later in the meeting for further
discussion.
iHE ENGINEER REPORiED ON REZONINGS, EiC. AS FOLLOWS:
1. ihe Engineer had received a reQuest from Mr. Sruce \landerWeyst to post a
cheQue in favour of the county of Elgin in the amount of $5,000.00 so that
he would be able to sever a portion of property on Road #13 in the \lillage
of Dutton.
ihe Engineer reported that the drainage system would reQuire Upgrading in
the area.
"MO\lED S'l: A. 1(. FORD
SECONDED S'l: C. R. WILLSE'l
iHAi WE WILL ACCEPi A CERiIFIED CHEQUE IN FA\lOUR OF iHE CORPORAiION OF iHE
COUNi'l OF ELGIN IN iHE AMOUNi OF $5,000.00 FROM MR. M. PAUL DOWNS ACiING AS
SOLICliORS FOR MR. SRUCE \lANDERWE'lSi iO COMPLEiE iHE SE\lERANCE CONDliIONS
CON11NUED · · ·
51. 1HOM~5, ON1~RIO
OC10BER 31, 1989
p~GE 6.
"MO\/ED 8'(: f\. K. fORD
SECONDED 8'(: C. R. ~ILLSE'(
CON1lNUED . . ·
f\S REQUIRED 8'( THE ENGINEER ~ITH REGf\RD TO Pf\RT Of LOT 14, CONCESSION If\'
IN THE \/ILLf\GE Of DUTTON f\ND PROPERT'( ff\CING ON COUNT'( ROf\D #13.
C~RRlt.\). I'
2. Miscellaneous severances:
ta) The To~n of ~estminster sent the conditions of a committee of adjUstment
application by oegema TurKey farms Limited for rezoning to light
industrial property on Road #18 ~est of High~ay #4. The conditions
include provisions for road ~idening, location and type of access
drive~aY and drainage.
tb) The To~nshiP of Dun~ich sent a letter regarding a Zoning 8y-La~ update,
ho~ever the ClerK had the copy of the zoning by-la~. Reeve ford
indicated that onlY minor changes ~ere involved.
tc) f\ minor variance request ~as received from the To~nshiP of south~old
from the 8roU~ers to permit the raising of small deer on top of the
hill off Road #20 near port Stanley as ~ell as from the Holland House
RestaUrant on Road #14 at lona station to increase the sales area.
td) T~O Official Plan f\mendments ~ere received from the To~nshiP of Malahide
to change agriculture lands to open space on Road #40 and to rural
residential on Road #45.
f\lsO a minor variance ~as received for setbaCK in Mount Salem requiring
a release to the county for any responsiblity for ~ater entering the
property.
te) f\ letter ~as received from the To~nship of 8ayham'S planner indicating
that site plan control ~ill be required for the proposed trailer parK
by Mr. \/anderspallie on Road #42.
f\ zoning by-la~ ~as also received rezoning land from agricultural to
special Hamlet residential on Road #44 ~est of High~aY #19.
tf) T~o rezonings to special rural residential ~ere received from the
To~nshiP of South Dorchester from Mr. 80gaert on Road #52, ~est of
springfield and Mr. Lamb on Road #52 east of Road #32.
S1. 1\-101o\"S, 0~11 "R 1 0
OC10BER 31, 1989
p~GE 7.
1\-1E E~~l~EER REPOR1EU O~ CORRESPO~UE~CE "S fOLLO~S:
. '" d a letter of tnanKS from tne Bearss family ~itn regard
1. 1ne Eng1neer rece1ve
. f 11 . 9 Io\r Bearss's deatn.
to tne county'S recent donat10n 0 o~ln · 0 '
. . d a letter from tne s?arta Io\ercnants "ssociat10n ~ltn
2. 1ne Eng1neer rece1~e
o 0 ~ ~h Or \-Iar~est festi~al.
tnanKS for tne county'S ass1stance ~lt" " e1
. ',/ed a letter from tne port stanley 1erminal Rail ~itn a
3. 1ne Eng1neer rece1v
CO?y of a letter to tne ontario lo\unici?al Board asKing tne Board toa??ro~e
nignt time O?eratiOns.
1ne Engineer re?orted tnat a recommendation of tne Road committee snould be
for~arded to county Council and to tne ontario lo\unici?al Board.
"tI\O\lEO ~'{:
SE CO~UEU B'{: U. J. "'JR"lo\ 1\-1E 0~1 "R 1 0 lo\U~ 1 C W "L BO"RU BE
OU~1'{ COU~C1L 1\-1,,1
1\-1,,1 ~E RECOlo\Io\E~U 10 C 10~S 10 1\-1E pOR1 S1,,~LE,{
Of EL~l~ \-I"S ~O OBJEC1
"U'J1SEU m,,1 1\-1E COU~1'{ 1\-1E CROSS1~~ O~ COU~1,{
Rl~~ E'JE~l~~ \-lOURS O'JER
1ERlo\l~"L R"lL OPER"11~~ UU 1 S1,,~LE'{ ,,~U 1\-1E CLERK BE
mE 'J1LL,,~E Of POR
RO"U 1121 t~"RRE~ S1REEl") 1~ ,,~U 1\-1E 0~1"Rl0 lo\U~lCW"L
E 1\-1E POR1 S1 M~LE'{ 1ERIo\1t1"L RML
lt1S1RUC1EU 10 "U'J1S 1\-11S RESOLU110tl.
Of 1\-1E COUtlC1L'S U1SPOS1110tl Of
BO"RU C"RR1EU. \I
o f a meeting neld on
tnat ne nad recei~ed m1nutes 0 ·
4. 1M Engineer re?orted 0 ~ te lo\anagement comm1ttee.
, tne Esse~~~lndsor as
october 13tn in ~lndsor from 0 t d tnat a Committee does
o 0 ated tne Eng1neer no e
"ltnougn nO action ~as ant1C1? 0 ote acti~e in tne Committee.
d tne Esse~ area lS QU1
e~ist for ~aste management an 0 from tne office of tne
tnat ne nad recei~ed a not1Ce 0
S 1ne Engineer re?orted 0 t "n a??licat10n nad
. 0 tn regard to so\1d ~as e.
consolidated \-Iearing Board ~1 ~On of ~est Lincoln for
t Site in tne 10~ns"ly
te managemen
been made for a ~as n arings ~ould follo~'
o d industrial ~aste; O?en e
tne diS?Osal of to~lC an ,1 tter from tne lo\inistry of
t d tnat ne nad rece1~ed a e
6. 1ne Engineer re?or e 0 't license in Lot 'B',
, licat10n for a ?1
1 nesources ~ltn an a??
Natura l' d Jl6
, f r..\dbOrOUgn on Roa It ·
concession 111, 1o~nsn1? 0 ld be reQuired as ~ell as
t d tnat a ?a~ed entrance ~ou
1ne Engineer re?or e
o 0 d drainage im?rO~ements.
road 'lnden1.ng an
R. J. \..~\lERE~U
ST. THOMAS, ONTARIO
OCTOBER 31, 1989
PAGE 8.
"
The Committee discussed several recommendations to the County Government
Committee with regard to policies dealing with Road CommittE~e matters. These
discussions included pOlicy matters as well as the procedurE~ by-law.
"MOVED BY:
R. J. LAVEREAU
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO THE COUNTY GOVERNMENT COMMITTEE THAT THE RECOMMENDATION
OF OCTOBER 11, 1989 BE AMENDED TO READ AS FOLLOWS:
RE: COUNTY VEHICLES
1. THAT ALL NEW VEHICLES LICENSED UNDER THE HIGHWAY TF~AFFIC ACT BE NORTH
AMERICAN MANUFACTURED AND HAVE A COUNTY CREST AFFIXED TO THE FRONT
DOORS.
2. THAT ALL NEW VEHICLES LICENSED UNDER THE HIGHWAY TRAFFIC ACT THAT ARE
FACTORY ORDERED BE A STANDARD COLOUR (RED).
3. THAT PERSONAL USE OF VEHICLES BY PERSONS NOT PRESENTLY HAVING THIS
PRIVILEDG~ BE DETERMINED BY COUNTY COUNCIL UPON RECOMMENDATIONS FROM
THE ROAD COMMITTEE AND THE PERSONNEL COMMITTEE.
4. THAT PERSONAL USE OF VEHICLES BE RESTRICTED TO THE PROVINCE OF ONTARIO
UNLESS APPROVED BY COUNTY COUNCIL UPON THE RECOMMENDATION OF THE ROAD
COMMITTEE.
CARRIED.II
"MOVED BY:
C. R. WILLSEY
SECONDED BY: D. J. AVRAM
THAT WE RECOMMEND TO THE COUNTY GOVERNMENT COMMITTEE THAT THE ATTACHED
POLICY BE ADOPTED TO REPLACE SECTION NO. 22 WITH REGARD TO THE DUTIES OF
THE COUNTY ENGINEER IN THE COUNTY PROCEDURE BY-LAW.
SECTION XIII
COUNTY ENGINEER/ROAD SUPERINTENDENT
SECTION 3 (AMENDED TO READ)
THAT HE SHALL KEEP PROPER RECORDS OF CLASSIFICATION OF ALL EMPLOYEES OF HIS
DEPARTMENT AND ANY RECLASSIFICATIONS OR NEW CLASSIFICATIONS. A COpy OF
THESE RECORDS TO BE FORWARDED TO THE PERSONNEL ADMINISTRATOR.
CONTINUED . . .
ST. THOMAS, ONTARIO
OCTOBER 31, 1989
PAGE 9.
"MOVED BY:
C. R.WILLSEY
SECONDED BY: D.J. AVRAM
CONTINUED
SECTION 4
DELETE AS IT IS NOW COVERED IN SUB SECTION 2, SECTION XV.
ADD:
THE ASSISTANT COUNTY ENGINEER/ROAD SUPERINTENDENT IS AUTHORIZED IN THE
ABSENCE OF THE COUNTY ENGINEER/ROAD SUPERINTENDENT TO ASSUME ALL RESPONSIBILITIES
AND DUTIES OF THE COUNTY ENGINEER/ROAD SUPERINTENDENT.
CARRIED. II
"MOVED BY:
D. J. AVRAM
SECONDED BY: H. J. MEZENBURG
THAT WE RECOMMEND TO THE COUNTY GOVERNMENT COMMITTEE THAT THEY ADOPT THE
FOLLOWING POLICY WITH REGARD TO COMPOSITION AND DUTIES OF THE COUNTY ROAD
COMMITTEE TO REPLACE PART NO. 15 IN THE PRESENT PROCEDURE BY-LAW.
SECTION XV
COUNTY ROAD COMMITTEE
AMEND BY ADDING IN SUB SECTION NO.2 (LINE 6):
AFTER THE COUNTY ROAD SUPERINTENDENT OR HIS ASSISTANT IN THE ABSENCE OF THE
COUNTY ROAD SUPERINTENDENT.
(LINE 7):
UNDER THE HAND OF THE CHAIRMAN THEREOF OR IN HIS ABSENCE THE ACTING CHAIRMAN
OR WARDEN.
CARRIED. II
"MOVED BY:
A. K. FORD
SECONDED BY: H. J. MEZENBURG
THAT WE ACCEPT THE TENDER OF E. L. FORDHAM MOTORS LIMITED FOR A CHEVROLET
3/4 TON FOR VEHICLE TENDER 'A', PICKUP TRUCK AT THEIR TENDERED PRICE OF
$14,551.00 WITH THE COUNTY'S TRUCK #97, 1984 DODGE PICKUP AS TRADE-IN.
TENDER PRICE INCLUDES PROVINCIAL SALES TAX AND THE PROVINCIAL TIRE TAX.
CARRIED."
5i. i\\Otll/..s, Otli ~R I 0
QC,OBER 31, 1989
p~GE 10.
"l'I\O\}EO B'{:
5ECOtlOEO B~: C. R. ~ILL5E~
i\\~i ~E ~CCEPi i\\E iEtlOER Of ~ilOtl LItlCOLtl tIIERCUR~ LItllIiEO fOR ~ fORO ~~tl
fOR ~E\\ICLE iEtlOER 'B', ~i i\\ElR iEtlOEREO PRICE Of $11, 16S .68 \oI1il-l i\\E
COUNi~'5 iRUCI<. 1196, 1983 OOOQE ~~N ~5 iR~OE~IN. iENOER PRICE INCLUOES
PRO~INCI~L S~LES i~Y. ~NO i\\E PRO~ltlCI~L ilRE i~Y.. lOELEiE C\\ROtllE ~ELLO~
p~INi ~i ~ S~~INGS Of $90.00 PLUS PRO~INCI~L S~LES i~Y..)
C~RRIEO."
R. F. COLES
"l'I\O\}EO B'{:
5ECONOEO B~: ~. 1<.. fORO
i\\~i i\\E ENGINEER BE ~Ui\\ORlZEO iO SOLICli QUOi~ilONS fOR ~ iRUCI<. ~UNiEO
tIIEC\\~NIC~L S~EEPER, EQUWPEO SO i\\~i S~EEPEO tII~iERI~L C~N BE OUtIIPEO INiO ~
,RUCK BO~.
R. F. COLES
prior to discussing the future construction programme the Engineer reported
on three letters that had been recei~ed:
C~RRIEO."
1. ~ letter had been recei~ed from tl\r. I<.en I<.leinsteiber representing a consulting
firm east of ioronto regarding a portable trUSs System that could possiblY
be used on the Phillmore Bridge for the interim future until a ne~ bridge
could be constructed.
2. ~ letter ~as recei~ed from the County of tIIiddlesex regarding Road "37
indicating that this road ~ould not be reconstucted for many years and
possiblY surface treatment might be applied ~ithin 10 to IS years.
3. ~ letter ~aS recei~ed from the io~n of ~ylmer regarding the extension of
Beech street and in essence a by~paSsfoutearound the core of the io~n.
ihe Engineer distributed for the committees' informatiOn a coPY of a ne~spaper
article ~ritten bY a Uni~ersity of ~estern ontario professor regarding a proposed
ne~ high~aY connecting the Niagara and oetroit areas ~ia a road bet~een the
London area and the fort Erie area.
The Engineer distributed copies of a long term County construction programme
as ~ell as a summary of the same to the members for their information and
I! _,.."c::.c::.ion.
51. 1HOMA5, ON1ARIO
OC10BER 31, 1989
PAGE 11.
prior to lunch the following topicS were discUssed.
1. programmed bridges.
2. Non programmed bridges on 10wnline and County roads.
3. Asphalt resurfacing including mulch roads not resurfaced and reconstructed
in the past 30 years and surface treated roads not resurfaced as well as
high priority hot mix projects and resurfacing projects in the VillageS
including the repair and/or replacement of curb and gutter and cold milling.
AFlER lUNCH REEVE R. J. lAVEREAU WAS ABSENl · · ·
lhe Engineer discussed roads under topics of: Carryover into 1990, Road
Construction Under supplementary By-law, New WorK APproved by County Council
and Not Started. lhe Engineer also discUssed a list that he had prepared for
priority projects including several projects in the County but not in priority
order.
REEVE H. J. MELENBURG AND REEVE R. F. COLES lEFI lHE MEEIlNG All: 15 p.M.
"MO\lE{) B'{:
SECONDED B~: C. R. WIllSE~
lHAl lHE CHAIRtMN AND WARDEN BE AU1HORlZED 10 MAKE RECOMMENDA1l0NS FOR
COMMlllEE'S CONSIDERA110N FOR FU1URE RECOMMENDA110N 10 COUN1~ COUNCIL WllH
REGARD 10 FUlURE ROAD PROGRAMME.
{). J. A \I RAM
CARRIED."
Reeve lyle, Chairman of the Reception and Entertainment Committee expressed
his thanKS to the Committee and to Mr. Jim ChaploW for his guided tour of the
Garage facilities during the Student council Day. Mr. lyle indicated that the
facilities were very neat and that Mr. Chaplow explained the operation Quite
well to the studentS.
Prior to the end of the meeting it was agreed that the County of Middlesex
should be contacted for a joint meeting in the near future due to many projects
that were discUssed with regard to the Middlesex-Elgin 10wnlines. lhe Engineer,
Warden Ford and Chairman Neukamm would make the necessary arrangements for a
further joint meeting with the Middlesex County Road Committee.
/-,
ST. THOMAS, ONTARIO
OCTOBER 31, 1989
PAGE 12.
"MOVED BY:
A. K. FORD
SECONDED BY: D. V. CHUTE
THAT WE ADJOURN TO TUESDAY, NOVEMBER 28, 1989 AT 9:00 A.M.
CARRIED."
.~ ~f
"...:. ,,!"';,. .;
l:,I- ~~'. /t~"'"
i~a~l bee ~ (1.:fr~'
CHAIRMAN
coUtH'( Of ELG 1 t\ ROI\O \)EI'I\\\1MEt\1
~
7 ,000 LB., G. 'I.'t!. 1'1C\<.\I1' 1RUC\<.
OC10BER 3\, \989
I'rice complete after trade-in of '984 Qodge l'iCKUP and includes I'rovincial
sales and tire ta~.
$\4,55\.00
, .
E.l. fordnam ~tors limited
24' furnival Road
Rodney, ontario
~OL 2CO
cne\J 3//\ ton
$\5,008.92
2. ~tion lincoln Mercury
276 Exeter Road
London, ontario
~6L '1\3
ford 250 l6 cylinder motor)
$\5,853.48
3.
st. 1nomas I'lymoutn Cnrysler
275 ~ellington street
st. lnomas, ontario
~5R 256
Dodge D-250
COUNTY OF ELGIN ROAD DEPARTMENT
VEHICLE TENDER IBI
7,000 LB., G.V.W. VAN
OCTOBER 31, 1989
Price complete after trade-in of 1983 Dodge Van and includes Provincial
sales and tire tax.
1. Motion Lincoln Mercury
276 Exeter Road
london, Ontario
N6 l 1 A3
Includes V-8
2. E.l. Fordham Motors Limited
241 Furnival Road
Rodney, Ontario
NOL 2CO
P225-75R15 tires
3. St. Thomas Plymouth Chrysler
275 Wellington Street
St. Thomas, Ontario
N5R 2S6
Dodge 350 Van
$17,165.68
$17,845.00
$19,260.88
~
OpportunitY
A. neW 'bridge' highway between
Niagara and Detroit areas would
boost southwestern ontario
economic activity.
By C.f .J. 'Hhebe\\
We do indeed live in interesting times. Many 01 the
concepts and e"pectations on which we used to rely
20 years ago _ and upon which we based a great
deal of our planning - have today beCOme unten.
able or else inappropriate.
"cogent case in point is that of the d.ecline of tile
once.powerfui railroads and the congestion on tile
once.spaciouS highways. These prol:!lemS ~re bo,:,nd
to have unwelcome effects on LOndon and ItS regIon.
and must be 01 concern to all community leaders. of
bOth public and privnte sectors.
This article is prompted by concern for an even
broader issue 01 the same sort - the future of the
whoie southwest 01 the province. ^ perspective at
this ievel has been generallY missing from the debat e
SO far, ellcept occasionallY by implicatiOn. The
broader scope means a longer term vieW as w~ll.
"nd in this longer term we can e"pect that senIor
governments, strUggling with their IlUge financial
problemS. will relegate to municipalities more and
more of the real costs 01 government - 01 thOse
asnects t~at impinge most directly on peopie as
/ \
.
,
\
.
\
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\
1:\ rfu \ bot rfurnpike?
i
.
j.-"
.
~"""'-"'\
;
,
\.........\
,. \
(. \
~ \
\ '
\
,
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'.
is beckoning
The towns and cities that will
be best placed to meet th~Se
new burdens are thOSe WhIC~
can put themselves ~nto a pOSI-
tion to increase theW tal< base.
They can also thereby hope to
meet the growing dem~nds 0\
their residents tor SOCIal ser-
viceS, education. environmen-
tal preserVatiOn and enhance-
Ulent, and sO on.
The southWestern portion 0.1
ontariO is arguablY a real en~"
ty considered from bOth hIS'
t~rical and geopolitiCal vieW-
pointS. \t has .had a gen-:rallY
C.f.l. Vl\\EBEI..l. similar e"penence. of glowth
teacheS geopolitiCS and develOpment ~n the past.
at the uniVetsitY of and it is today subled to mll~h \
lNestem ontariO the same economIC and SOClat I
_ _ influenceS throughout. \ reler I
not only to the vicinity of \.ondon. but to the w!'ole ,
peninsular tract between the Niag~ra and uetroltiSt. \
Clair frontiers.. n~rth 01 Lake Ene. t
O,,~n"n\\l UfiC1S: Does the southwestern regionf
,LI\i)r . . r lor the oversl'ill ellects 0 .
silOl'ly have to ~alt In Ine each this lar? \t has ai-
l'Aetro Toronto S:ro:"G~el~h and tutchener-waterJ.
ready begu~ t~~ :~ause of the access l'rovid~ bY
100. In lal1, l' B t'f the transl'ort system continues
Highway. 40 ~. .u I attern. the region m~st
to \n~~ns\fy \1\ \tsd l'rese;ta~ected bY tbe state of tts.
continue to be a verse.J .
"nkages to thef eas:. de agreement ""ththe \1:5..
The recent ree ra western region 01 ontariO a
however. oilers t~e south \' e the geol'olltical advan-
shining opportunl\)' ~o reri:'i .Ie had as a bridge or.
tages it has alwayS In p : ~ divisi~ns of the U.S.
junction between tw'? malo 01 the Niagara River
Within a long daY s ~ I~e .tlSt Clair westwards
eastwardS and ?I. the :~~~ns :... about double the
reside over 50 nlllhon j\IlI W'th the recovery 01 the.
population 01 all ca!'ada. ,;ed "rust belt" alter tM
economic base 01 thIS so-<;a e 0 ulation enjoys.
problelOS 01 the 197.0~. th~~ ~~~~g t;..{d SO constitutes
high levels of materia we - d nd services. especlal-'
an ilOlOense lOarl<et lor goO ~ a'
Iy in the hlgh.tech categ~~~don and the relative-
LOndon. the area aroun th~ LaM Erie north
Iy underdeveloped 1.0ne aIO;t~1O leap in economic
5hore. could ellpect ~ ,\U\le I<ind by acquiring a
'growth 01 the .most eSlra t these U.S. lOarl<ets.
lOuch 100re dIrect access 0 t b way 01 401 and
present connections to th~ W~~te for the ilOlOediate
402 seelO to be. at least a ~~st are not so. even now,
luture. conn~ctionl \?:: are constricted by conges-
since the ma~ r~ t~e bottlenecl< 01 the Burlington
t\On along 4d b' Y n"estion along the Niagara seC-\
s\<:fJ'ay. an y co" eth Wa "",d theSe prob-
tion 01 the Queenb EI~~edied e~~i\Y or cheaplY,
\e11\S are not tfo e t te.ol.the.art elll'ress high~aY
I\. neW route or a sa. ra River near fort Erie to
,r turnl'i\<e. Irom the: lag~o'uld create a great lOanY
\ point south of Lon. ?n. lOanulacturing and ser-
ocatiOnal Ol'PortUr~~es ;~~all and environmentallY
nce {irlOS ~1Oc;>st 0 e ete In the 511.lOillion cus-
lenign) wls~lng to c~i These would in time ad~.
.0lOer I\.lOerlc~n lOar e ~ ta".base of the colOmUnl-\
-very substantldallY tOI{"thrOughOut the region.
ties. large an sma. '
\tI,,'\.\C~l\OllS: '\'he ilOplicat~~~ o~~~~~: t'~;:~:i
are ilOlOense and co~plell. anX nOW - II approPrl-,
ined and diSC~s~ed wIdelY; strucl< In time lor the~.
ate poliCY deC\s~ons are \0 ulationS 01 the manY bUSI"\
. to be included In the c~ ~ ring hOW best to tal<e ad;
nesses even noW conS! e reelOent.'\'he southWest-., .
vanta"e 01 the Iree trade all ",,\at foru11\ fOf such,
". .. had nO re,,- ·
ern regIon ..as . eeds one. ·
diScussions; l'erh?-P~ It; would Indeed correct sont~ .
The proposed hl~ ~:reseeable problclOS ?I.roa \
01 the I<nO~n an estern ontario. But It IS not'.
tralnc {lOw In SO';ltr~tiOn that it ought to be jU~ged".
solelY on need-s".tlS a. icalo ortuni\)' lorln{lu-,
but alsO as an un!que hlS~~~ostel.{g the best sort~ 01,
eneing the condlUc;>ns I wth in the region well tnto,
econolOic and sOCIal gro '
the 21st century. '
[\5 long as tne united states-canada trade rela-
lion5hips were filtered throUghl'rotective tarill bUf-
riers southwestern ontario had nece5fiarily to re-
lOai~ as a del'endency of the Canadian lOetropolitan
centres to the east. Toronto and l'Aontreal. and their
econolOic linl<s along the St. Lawrence valley (the
Quebec-Windsor corridor). for a tilOe. during the
lOiddle of the 19\h century. a brisl< east.west 100ve-
IOcnt between the Niagara and Detroit crossings was
possible. and it was during this tinte that our l'resent
lOainline railroads were built.
The route then chosen was that 01 the canadian
N a lional lOain line today. 100re or lesS. and the result-
ing econolOic stilOUlUS brought growth to the towns
along it: Brtlntford. WoodstoCI<. Ingersoll. London.
and Chatha11\. \n particu\ar.
I\.n alternative route lying nearer the LaKe Erie
sl'\Ore lost out at this tilOe. and SO the 1.0ne along that
shore. to a del'th 01 twO or three IOwnshiPS. haS
relOained colOparatively underdeveloped. Even the
----
---------- --- ...----. .-----------
. r "lOerican "bridge" railwaYS
\.l~t: o{ \h\S 1,o~e.\{Od to develOP lOuch urban growt\'l.
{roll\ the \8705 \U\ e
ot\'ler t\'lan at Sl. '\'holOas. 401 solOe 40 years
The positiO.ning 01 ttdgh~~XenCY '01 southwestern
ago. h~S conhrlO;d t~r:~ce route: in partiCular. on
o"tanO on th~ t. a the west end 01 LaM
t\'le lOetropolltan clus~er a~ncentratiOn 01 ontario's
ontario. '\'he ac<;elera\lng~ic aelivi\)' in that region is
(indeed canada s) ec~o wtedge. as is t\'le econollllC
a ",atter ?I cOlOlOo.n ~o tted in such \'Iigh propert~
overheatIng that haS leSu
\1r\Ces there.
COUNTY OF ELGIN
SUMMARY
ASPHALT RESURFACING 1990
More money should be available as we allocated money from the
resurfacing budget to the construction budget in 1989.
Cleanup should be limited to a little work on Road Hl8 and some on
Road #24 west of Port Bruce.
Road #14 between Highway #3 and Road #16 should be completE!d as
should Road #46 at Road #44.
Section in need of resurfacing as soon as possible is Road #48
east,Road #47 and Road #54.
Oxford County has been approached.
It may be necessary to complete Road #18 west of Highway U4.
Road U34 in Belmont should be resurfaced.
The next major project should be Road U8 in Dutton and wor~~ing
north. It is not likely that all work necessary on Road U8 could be
done in 1990 and portions would have to be delayed until 1991. (Portions
require reconstruction.)
GRAVEL RESURFACING 1990
Road #9 in Aldborough and Dunwich Townships and Road US.
Road #37 is in limbo depending on money available from the County
of Middlesex.
SURFACE TREATMENT 1990
The same expenduture as in 1989.
GRAVEL SHOULDERING 1990
We will have the same expenditure or a little less than that in
1989.
DITCHING 1990
This should remain resonably constant.
BRIDGE REPAIRS 1990
Belmont West Bridge must be fixed. We have found that there is a
danger of a bridge floor going to pieces with very little warning, thus
Continued . .
._'o.ol\'" ,3
i(
PAGE 2.
COUN1'l Of ELGIN
~
~e must be prepared to move rapidlY on the Warren street Bridge and the
Kains Bridge if they sho~ signS of deterioration.
~
1he pipe arch cuivert at siiver CreeK is probablY the ~orst.
aithoU9h recent surveys shOW no movement. We ~ould not e~pect anything
to happen prior to the Spring.
We must continue to monitor the Van order Culvert east of port
Bur~ell.
1here ~iil be cleanup ~orK on Road eZZ. at the Middlemiss Bridge.
on Road eZ ~est of outton and some ~orK on St. George street.
Road '43 north and south of Calton is programmed.
One question is ho~ long can ~e delay ~orK at the Phillmore Bridge
project after Road 043.
~IK1~S i99.Q.
If the ~inter control costs are ~ithin reason there should be some
money available from maintenance.
1he first improvement shouid be Road ,Z7 from "igh~aY '4 to the
St. 1homas Golf and Country Club and if possible to the port stanley
lerminal Rail bridge.
1he second project should be the completion of southdale Road
tRoad OS7).
CONS1RUC110N~
Includes preparation for ~orK on the Phillmore Bridge so that we
Kno~ ~hat we have to do when it is required.
Continuation of monitoring on the Joseph street hill.
Cedar Bend erosion study.
If ~e resurface Road '8 there are portions that should be reconstructed.
1he reconstruction should be programmed ~ith the resurfacing or shortlY
there after.
COUNTY OF ELGIN ROAD DEPARTMENT
October 31, 1989
CONSTRUCTION PROGRAM
BRIDGES
Programmed
1. 1990
a. Completion of Middlemiss Bridge.
Approximate County of Elgin cost - $100,000.
b. Tates Bridge - Boundary Bridge with Middlesex
i. Hopefully closure.
ii. Removal and payment of claims.
iii. Supplementary by-law.
iv. 80% subsidy (bridge is on a townline).
Not Programmed
1. Townline Bridges
a. Lings Bridge - Joint with Middlesex
i. East of Highway 4, north of the Ford Plant.
ii. At one time Middlesex was anxious to move ahead.
b. Robbins Bridge (Road used in lieu of
Southwold-Yarmouth Townline.)
i. Present structure pin-connected truss pre-1900.
ii. Although a very heavy load (61 tonnes) went over
it this spring, we feel that sooner or later the
effects of this load would be
apparent.
iii. Very little traffic.
iv. High approach costs for townships.
v. Candidate for temporary closure (road not used
in winter).
2. Bridges on County Roads
a. Road 43 - Phillmore
i. Load limit 5 tonnes.
ii. Narrow
iii. Replace on widened abutments at present
location with a structure which could be
dismantled and moved to another location when
straightening of Phillmore Hill is warranted.
CONS1RUC110N PROGR~M
Page 2.
b. Road 37 _ HarrietsVille Drain
i. small concrete structure east of Highway *
73.
ii. Joint with Middlesex.
iii. Replacement reQuired when road is constructed.
iv. May soon be necessary to implement load limit.
v. 2 steel floors have rusted off and shored
from top of footing.
c. Road 42 _ Van Order culvert - East of port Burwell
i. Being monitored.
d. Road 3 _ Flemming Creek North inadeQuate flood opening
I\Sp\lI\LT RESURfl\CltlG and beams over stressed.
---- :....:----
Roads are designated in the spring of each year. However,
a program of covering grader/mix mulch roads (if they have
been constructed in the past 30 years) and surface
treatment roads (until badly deficient in base) has been
implemented. lt is hoped clean-UP costs into next year
will be minimal.
,. Mulch Roads not resurfaced (JulY 20) and constructed
in tne past 30 years.
* complete Road 46 at Road 44 intersection.
a. Road 8 (currie Road, Dunwich) from Road 9 southerlY
2 concessions and from' km north of Road 9 to
Willey'S Bridge.
b. Road '4 from Highway 3 to Road '6, portion done 1989.
(SouthWOld-Dunwich Townline).
c. Road 24 (lake Road, ~armouth) from Dexter to Road
36.
d. Road 40 from Highway 3 to Glen Colin (south limit
of cur.ve)
e. Road 48 east of Road 47 and Road 54 (OX).
2. surface Ireated Roads not resurfaced.
a. Road 46 Bayham from Highway * 3 to Road 38.
b. surface treatment roads reQuiring additional
granular base.
i. Road 57 (Southdale).
ii. Road 27 _ Highway fI 4 to port stanley Terminal
Railway.
CONSTRUCTION PROGRAM
Page 3
3. High Priority Hot Mix
a. Road 25 (Wellington Road) will require
channelization, left-hand turn lanes, slip by-lanes
at all intersections and reconstruction of St.
George St. (Road 26) intersection. Highest
priority between Road 52 and Middlesex Boundary.
b. Road 8 - Highway # 401 to north end of curb and
gutter at Dutton.
c. Road 2 from Road 3 to the west limit of curb and
gutter in West Lorne.
4. Resurfacing in Villages including repair and/or
replacement of curb and gut~er and cold milling.
a. Road 34 Belmont - Highway # 74 westerly. Severe
settlement and sanitary sewers.
b. Road 3 - Road 2 to C.N.R. (Rodney).
c. Road 2 throughout West Lorne.
d. Road 21 - Warren St., Port Stanley.
In the next 5 years a costly program of urban asphalt
resurfacing should be well underway (includes probably 40%
- 50% of urban sections).
RO^DS
1. Carryover into 1990
a. Road 2 - West of Ecker Drain
i. Clean-up
b. Road 14 - Clean-up at Middlemiss.
c. Road 22
i. Completion of Intersection (Road 27).
ii. Likely utility moving charges remaining in
1990.
CONSiRUCilON PROGR~~
page t\
i. st. George st. - ~aY be drainage assessments
outstanding to iownsniP of ~armoutn.
ii. ~ill liKelY be outstanding in~oice from
ontario ~ydro for pole mo~ing testimated
$4,000)".
iii. ~orK on st. George st. nill including mo~ing
railroad crossing signals.
e. Road 32 t~alanide) - county's snare of flasning
lignt protection at C.N.R. tracK t$\O,OOO).
f. Road 57 - soutndale
d. Road 26
inis worK is a "mixture" construction, aspnalt,
resurfacing and maintenance and nas been cnarged
to ~aintenance. \ Km completed tniS year. furtner
worK depends on completion of muniCipal drain bY
~armoutn iownsniP and maintenance funds.
2. Road construction under supplementary by-laW
a. Road 30 _ inere will be clean-up carryo~erand
top coat of aspnalt into 1990 and pernaps
completion of land expropriation plans.
b. funds for otner projects in future years will
depend on priority witn pro~ince and funds
a~ailable from pro~ince.
N[~ ~ORK ~PPRO~[D B~ COUNi~ COUNCIL ~ND NOi Si~Ri[D
tin order of council priority)
tNote: studY cost is based on \984 Bencn ~arK cost.)
\. Road 43 from Road 45 nortn
a. calton urban - Needs studY cost $25\,000.
b. Rural section nortn to concesSions l~-~ t~alanide)
Needs studY cost $450.000!, costed as part of
section to soutn limit of Ricnmond.
c. Rural section soutn to concesSions 11 - 111 -
Baynam Road to ~ienna - Needs studY cost $400,000~'
2. Road 4 from RodneY limits to CSI tracKs at Kent
townline. t~li Eigin work - Kent naS completed tneir
townline.). section needs studY cost $\,473,000.
CONSTRUCTION PROGRAM
Page 5
3. Road 8 (Dunwich)
a. Field surveys only authorized and completed but
little inside work done other than initial
plotting.
b. From Highway # 401 to the road allowance between
Gore and Concession IV. Needs study cost $283,000.
c. From Road 9 northerly approximately 1 km. Needs
study cost $133,000.
PRIORITY PROJECTS
(Not in priority order)
1. Spot Improvement Projects
a. Road 45 - Jaffa Intersection
b. Road 24 - Catfish Creek Conservation Authority
requesting funds for Erosion Study on Catfish
Creek at Wingate Lodge.
2. Road 6 from Black's Lane to Kent County Line
a. Pre-1957 grader/mix mulch.
b. Needs study cost $625,000.
3. Road 8
a. South of Highway # 3 to Road 16 - Wallacetown
urban. Needs study cost $157,000. Concrete
pavement and drainage dates from 1935 era; pre-1957
grader/mix mulch.
b. Rural portion of Wallacetown to Road 16. Needs
study cost $792,000 (cost for 3.4 km to Pearce
Park). Presently pre-1957 grader/mix mulch.
c. Road 8 from Road 16 to Road to Pearce Park.
d. Presently pre-1957 grader/mix mulch.
4. Road 20 - Highway" 3 northerly in Shedden
a. Urban section - Pre-1957 grader/mix mulch.
b. No drainage.
c. Needs study cost $366,000.
CONS1RUC110N PROGR^M
Page 6
5. Road 23 _ Joseph St. Hill, port stanley
a. preliminary soils Report received.
b. Any village watermain improvements should be
scheduled to be done at the same time as the work
on the hill.
6. Road 24 (Yarmouth) from Road 23 to oexter.
a. Needs study cost $,,500,000 (6.5 km).
b. presentlY pre-'957 grader/miX mulch.
7. Road 37 from Highway * 73 to Road 47 (Avon)
a. Gravel portion - Needs studY cost $,,'38,000.
b. Avon Urban (Old surface treatment) - Needs studY
cost $194,000.
8. Road 37 from Road 47 (Avon) to Oxford County line
a. Avon Urban (Old surface treatment) - Needs study
cost $98,000.
b. Rural portion - Needs study cost $596,000.
Middlesex approval must be obtained to reconstruct * 7 and
* 8 as they will pave 50% of the cost. Widening, grading,
granular base and drainage is required.
9. Road 42 from' km east of port Burwell to
Haldimand-Norfolk townline
a. pre-'957 grader/miX mulch.
b. Needs study cost $834,000.
c. Erosion along lake Erie must be taken into account.
'0. if portions of Elm street and centennial Avenue are
not annexed into st. 1homas, it is likely that the
Ministry of the Environment will require that sanitary
services be installed in the area in the next 5 years
and reconstruction of portion of Elm street and
centennial Avenue will be required during or shortly
thereafter (very expensive urban sections).
cOlltl1~ Of ELG1II RO~O C()to\l'\lTfEE
~
~
10 1\1E 'II~ROEII ~1I0 l'Il'.l'IllE RS Of 1\1E C01l1l1~ Of EL G 111 COIlIIC 1 L:
~OIlR RO~O CO"",,\11EE REPOR1S lIS fOLLO'llS:
1. ~Lean-1aylor construction Limited. the contractor for the l'Iiddlemiss
llridge is continuing ~orK and e~~cts to ha~e the bridge o~n to
traffiC in earlY ~o~ember.
2. construction ~orK continUes at the intersection of county Road '22
\fair~ie~ ~~enue) and county Road '27. Granular base has been
?laced and curb and gutter ~orK is under~ay. 1he intersection ~ill
be ?a~ed as soon as the curb and gutter ~orK haS been com?leted.
3. 'IIorK has been com?leted on county Road '14 other than ?a~ing of the
south a??roach to the l'IiddlemisS llridge. 1he ?a~ing ~ill be com?leted
\'lithin the ne){t month.
4. construction of t~O buildings is under~aY to re?lace the ~ooden
hangar building at the 'IIhite station ?ro?erty that ~as remo~ed last
s?ring. Some of the steel has been delivered by steel~aY lluilding
Systems of ~ylmer and it is ho?ed to start erection shortlY'
~E RECO~~E~U:
1. 1hat the resolution of the ~illage of Grand llend be endorsed ~hich
requests that the pro~ince of ontario establish used tire de?ots for
the lOgical dis?Osal of used tireS. 1he de?Ots to be ?aid for from
the ?roceeds of the e~isting pro~incial 1ire 1a~es.
2. 1hat a by-la~ be ?assed rescinding lly-La~S 110. llG-G3. 110. llG-G4 and
110. llG-GG ~hich ~ere by-la~S to assume ?ortiOns of boundary road
allo~ances in conjunction ~ith adjaCent munici?alities.
1he by-la~S assumed ?ortiOns of the 10~line Roads bet~een:
ta) Elgin and ~iddlese){.
\b) llayham and south~est O~ford from the llayham_1illsonbUrg 10~line
~esterlY to the l'Ialahide 10~line.
\c) \ligh~aY '19 south-easterlY bet~een the 10~nshi?S of llayham and
1I0rfolK to county Road '38.
cont i nued . .
t>(1.GE '2.
COIlII1~ Of tlGl11 RO~OCO!o\l'l111tt
r 1 RS1 REt>OR1
OC106tR 25 1969 stSS1011
1hese by-la~S ~ere not su~~orted by the county of ~iddlese~. county
of o~ford or the Region of "aldimand-llorfol~ nor avvroved bY the
~inistrY of 1ransvortatiOn of ontario. "e have been requested by
the ~inistrY of 1ransvortatiOn to rescind the by-la~S to uvdate our
consolidating road by~\a~.
3. 1hat a by-la~ be ~assed authOrizing the "arden and Cler~ to sign a
Quit Claim Deed to ontario "ydro releasing the county'S interest in
a vortion of lot 7, concession \j, 10'1lnshiV of south~old shO~n on
Reference Plan IIIR-967 and sho~n as part 11 on Plan 0-1309 and part
N\ on t>\an n~13\O.
1he vroverty ~as acquired by the county of tlgin as a "cut-off
corner" during the construction of. County ROad 120 north of Shedden
a number of years ago and SUbSequentlY diVided into smaner Varcels
and sold as building lots. ~s Vart of the sale the county ~evt the
right to refuse to allo~ theSe lots to be severed a second time.
ontario "ydro ~ishes to vurchase a small vortion of t~O of the lots
for a vortion of their transmission right-of-~aY through south~old
1o~ns"H) .
1he Quit Claim Deed ~ould release the county's interest in the
lands.
~ll Of ""lC" 15 RtSPtC1fllll~ SIl\ll'\111tO
----
C\-\(1.1 RtJ\M~
51. 1HOMA5, ON1ARIO
OC10BER 11, 1989
PAGE 1.
iHE COUNi~ Of ELGIN RO~O COMMliiEE met at the County ~dministration
Building on iuesday, october 11, 1989 at 9:00 a.m. ~ll members except Reeve
Martyn were present.
"MO\JEO \3'i ~
A. K. FORO
SECONOEO B~: O. V. CHUiE
iH~i EMIL NEUKAMM BE ~CiING CH~IRM~N fOR iHE iIME BEING.
CARRIED."
"MO\JEO B'i ~
A. K. FORO
SECONOEO B~: R. f. COLES
iH~i iHE MINUiES Of iHE MEEiING Of SEPiEMBER 13, 1989 BE ~PPROVEO.
CARRIED."
iHE ENGINEER REPORiEO ON iHE fOLLO~ING:
1. ihe Village of springfield had requested that the traffic signs as authOrized
bY their recent "Restriction parKing By-Law" not be erected as it appeared
the Village of springfield Council had made an error in their original
request to the County.
2. St. George Street had been paved by the iownshiP of ~armouth sewer contractor
and the job looKed excellent.
iwo of the municipal drains had been completed, except for minor trim worK
and sodding.
ihe third municipal drain had not yet been started.
3. Negotiations were continuing with the adjuster with regard to the insurance
on the county's sweeper. It appeared that the frame had been bent and it
would be impossible to obtain a replacement frame from frinK Canada. ~s
authorized agents for the Elgin sweeper Company they were preparing a report
for the County and the insurance adjuster.
4. ~ tender call for a piCKUP truCK and a van with the county's piCKUP truCK
and van as a trade-in had been called and the results should be available
for the next committee meeting.
5. ihe Ministry of Natural Resources had ordered the County to improve the
slope adjacent to the iownshiP of ~armouth road at the county's Pleasant
\Ja11ey Pit.
ST. THOMAS, ONTARIO
OCTOBER 11, 1989
PAGE 2.
Approximately 600 feet of snow fence was being erected as a temporary measure
and a plan would be evolved within a month and a half.
6. The attached report had been given to the County's Restructuring Committee
with regard to engineering facilities, this was present'ed for the information
of the Committee.
7. The Needs Study Update was continuing, but problems with the software continued
to occur.
8. The Engineer had attended a meeting with regard to the Slack Drain Report in
the Township of Aldborough.
Reeve Mezenburg stated that it appeared that another meeting would be necessary
and the Report could go to the Tribunal.
9. Expenditures to date appeared to be within budget and it appeared that there
might be a small surplus which could be used towards the County's portion of
the holdback on the Middlemiss Bridge.
WORK TO DATE WAS NOTED AS FOLLOWS:
1. The contractor was expected to waterproof the Middlemiss Bridge next week
and pave, shortly thereafter. It was hoped that the bridge would be open to
traffic by the middle of the month.
The County will have completed the south approach this week other than
paving which would be done when Walmsley Bros. limited returned.
2. Cleanup work had been completed on Road #46 and Road #52 which were resurfaced
last year.
3. Cleanup work had been completed on Road #14 for the time being between
Highway #3 and Burwell's Corner.
4. Work at the lona Bridge had been completed including the rerouting and
/'~\
cleaning out of the stream.
5. Gillets Bridge had been reopened to traffic.
6. C. R. Chittick Construction limited crushed approximately 18,000 tons of
gravel at the Sparta Pit and would return within the next month to crush the
remainder of the pile.
7. Trimming and ditching was continuing on Road #18 west of Highway #4 and
would likely be completed within the next two weeks.
ST. THOMAS, ONTARIO
OCTOBER 11, 1989
PAGE 3.
8. Trimming work would be started on Road #2 east of the Coyne Road in Dunwich
Township as soon as the work on the Middlemiss Bridge and Road #14 was
completed.
9. Some work remained on Road #24 west of Port Bruce.
10. Grass cutting had been completed.
11. . Pavement marking was completed other than pavement yet to be laid.
12. Some ditching remained to be done.
13. Gravel resurfacing was being done between the Phillmore and Cooks Bridge on
Road #43 and would be done on the 1st Concession and the 2nd Concession
north of Road #42.
14. Repairs were being made to the deck cracks on the Port Burwell Bridge.
15. The rental sweeper would be able to make the final cleanup this Fall.
16. Tree cutting would be heavy as many of the roadside trees had died due to
the drought in 1988 and 1989.
17. Winter control measures were underway.
"MOVED BY: H. J. MEZENBURG
SECONDED BY: D. V. CHUTE
THAT THE FOllOWING PAYlISTS BE APPROVED:
PAYlIST NUMBER 38 AMOUNTING TO $103,138.33
PAYlIST NUMBER 39 AMOUNTING TO $108,524.51
PAYlIST NUMBER 40 AMOUNTING TO $90,738.14
PAYlIST NUMBER 41 AMOUNTING TO $410,971.09
CARRIED. II
The Committee decided to postpone consideration of Draft #2 of the Tates
Bridge Report until further time was available.
Recommendations to the County Government Committee were discussed with
regard to County policies which had been referred to the Road Committee from
the September County Council.
The Engineer presented the section on County Road Department vehicles
presently being followed by the Committee which was slightly different than the
wording of the County Government Committee.
S1. 1HOM~S, ON1^RIO
OC10BER 11, 1989
p^GE 4.
"t<\OVED B'I: C. R. WIllSE'I
SECONDED B'I: D. J. ~VR~t<\
iH~i WE RECOt<\t<\END iO iHE COUNi'l GOVERNt<\ENi COt<\t<\liiEE iH~i iHE ~ii~CHED
RECOt<\t<\END~ilONS REPl~CE SECilON 4 (RO~DS DEP~Rit<\ENi) NOW IN Pl~CE:
1. iH~i ~ll NEW VEHICLES LICENSED UNDER iHE HIGHW~'I iR~FFlC ~Ci BE NORiH
~t<\ERIC~N t<\~NUF~CiURED ~ND H~VE ~ COUNi'l CRESi ~FFIXED iO iHE FRONi
DOORS.
2. iH~i ~ll NEW VEHICLES LICENSED UNDER iHE HIGHW~'I iR~FFlC ~Ci, lH~1 ~RE
F~Cl0R'I ORDERED (EXCEPl ~UiOt<\OBIlES) BE CHROt<\E 'IEllOW.
3. lH~i PERSON~l USE OF VEHICLES B'I PERSONS NOi PRESENil'l H~VING iHIS
PRIVILEGE BE DEiERt<\lNED B'I COUNi'l COUNCIL UPON RECOMt<\END~ilONS FROt<\ iHE
RO~D COMMliiEE ~ND iHE PERSONNEL COMt<\liiEE.
4. iH~i PERSON~l USE OF VEHICLES BE RESiRICiED iO iHE PROVINCE OF ONiARIO
UNLESS ~PPROVED B'I COUNi'l COUNCIL UPON iHE RECOt<\t<\END~ilON OF iHE RO~D
COMM111EE.
C^RRIED."
ihe Engineer was requested to look at the duties of the County Engineer and
the County Road Committee in the procedure By-law and to report at the next
meeting as to what changes he felt might be appropriate so the committee could
consider them and make recommendations to the County Government committee as
they felt necessary.
~ discUssion ensued as to the duties of the By-laW Enforcement Officer with
regard to the county's by-law to prevent encroachments on roadsides, etc. ihe
Engineer reported that Mr. Stafford had agreed to enforce the by-law and to act
as liason Officer in an attempt to clean up some of the offending signs, vehicles,
etc.
It was agreed by the committee that no charges would be laid unlesS approved
by committee. ihe Engineer and the By-laW Enforcement Officer would attempt to
use friendlY persuasion to remove much of the offending material at least in the
interim and an advertisement would be placed in the local press throughout the
County of Elgin with regard to the county's intentions under the name of the
Road Committee Chairman, with the ad running for two or more weekS and again
next spring.
ST. THOMAS, ONTARIO
OCTOBER 11, 1989
PAGE 5.
The Engineer also felt that all real estate companies, etc., should be
advised of the by-law and that all offending real estate signs, etc., would be
removed after a certain date without further notice.
It was generally agreed that a low key approach would be used with regard to
this matter, however it was felt by Committee that several continuing problems
such as two at Calton, the old car in Dutton and several offenders on Road #2
should be approached as soon as possible to see if these problems could not be
solved as in some cases they would interfere with Winter control efforts.
Correspondence was noted from Ontario Hydro requesting a Quit Claim Deed to
release the County's interests in a portion of land in Lot 7, Concession V,
Township of Southwold so Ontario Hydro could negotiate with the owners for a
right-of-way for the hydro transmission line through Southwold Township.
The property had been purchased by the County for the reconstruction of Road
#20 which was approximately 2 kilometers north of Shedden which had been purchased
by the County for road widening and diversion a number of years ago and subsequently
severed into several residential lots and sold to various people. At the time
the County had placed a covenant on the property that the properties could not
be further severed to create extra lots. This covenant would have to be removed
from the properties in question to allow Ontario Hydro to purchase portions of
the right-of-way.
"MOVED BY:
R. F. COLES
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERK TO SIGN A QUIT CLAIM DEED TO ONTARIO HYDRO RELEASING THE
COUNTY'S INTERESTS IN PART NO. I OF PLAN D-1310 AND PART NO. I ON PLAN
D-1309 IN LOT 7, CONCESSION V, TOWNSHIP OF SOUTHWOLD.
CARRIED."
Correspondence was noted from the firm of Odorjan and Battin, Solicitor for
Mr. Frank Cus with property at the intersection of Road #45 and Highway #19
asking whether or not the County would consider granting a permit or right of
encroachment on the present County road allowance as a portion of the building
had been on the County road allowance for many years.
Continued . . . .
Si. i\'lOlll"'S, ONi "'R 1 0
OC10BER 11, 19B9
p~G.E 6.
inis ~ould be necessary so tnat tne purcnaser of tne property from lIIr. CuS
could obtain a mortgage.
ine committee felt tnat tney nad no obiectiOns to tnis, no~ever as a legal
description of tne property ~ould be reQuired tne committee felt tnat as a
condition tney snould aCQuire tne 17 foot road ~idening tnat ~ould be reQuired
and tnat tne permission of tne county to allo~ tne building ~ould cover tniS
portion as ~ell.
correspondence ~as received from tne lIIinistry of Natural ResOurces regarding
a proposal to erect railing and tne fencing of tneir property at tne lroQUois
aeacn parK. ",s tne fence tne lIIinistry ~isned to erect ~ould not encroacn on tne
county road allo~ance as tne soutn end of Road "39 lCnatnam street) nad been
previOuSlY reverted to tne Village of port aur~ell, tne committee felt tnat tney
nad nO iurisdictiOn ~itn regard to tniS matter and instructed tne Engineer to
advise tne lIIinistry of Natural ResOurces accordinglY.
CORRESPONDENCE 'fi"'S NOiED ",S fOLLO'fiS:
1. from tne ontario Good Roads "'ssociation regarding tne "'nnual convention.
nousing reQuirements, long service a~ards and resolutions.
2. from tne solicitor General ~itn regard to tne findings of tne coroner ~itn
regard to tne fatality of lIIr. lIIarK ao~man ~no nad died last summer ~nen nis
motorcycle missed tne turn on Road "23 at \'Iign~aY "4.
ine Engineer stated tnat ne nad QuestiOned tne lIIinistry of tne solicitor
General and several statements tnat tne coroner nad made ~itn regard to tne
safety at tne intersection. \'Ie nad ~ritten to tne lIIinistry of tne Solicitor
General on september lstn Questioning tne coroner's decision and to date nad
not received a replY.
3. from tne io~nsniP of ~armoutn ~itn a reQuest for improvements on Radio Road
prior to its being reverted to tne io~nsnip.
lt ~as noted tnat many of tne improvements nad been reQuested prior to tne
county completing tneir ~orK. inere ~as nO intention of reverting tne road
until furtner ~orK ~as done ne~t spring after additiOnal funds nad been
allocated by tne lIIinistry of iransportatiOn of ontario.
51. 1HOMA5, ON1ARIO
OC10BER 11, 1989
PAGE 7.
4. From the Village of Grand Bend with regard to the establishment of a used
tire depot for the disposal of used tires using funds from the provincial
lire laxes.
"MOVED B'l ~
SECONDED B~: A. K. FORD
THAT ~E RECOMMEND TO COUNT~ COUNCIL THAT THE RESOLUTION OF THE VILLAGE OF
GRAND BEND REQUESTING THE PROVINCE OF ONTARIO TO ESTABLISH USED TIRE DEPOTS
FROM THE PROCEEDS OF THE TIRE TAXES BE ENDORSED.
C. R. \4ILL5E'l
CARRIED."
5. From the port Burwell Ratepayers Association requesting the extension of the
rubble wall easterlY from the limit of port Burwell to the Little Otter
Creek.
The Engineer was instructed to advise the Ratepayers' Association that the
continuation of this wall would fall under the jurisdictiOn of the Long
point conservation Authority and/or the TownshiP of Bayham and that the
County of Elgin had agreed at one time to pay their share of the cost of
this wall to protect the mouth of the otter Creek, and ask the members of
the Ratepayer's Association if they were willing to pay toward their share
of the costs.
The Engineer reported that the Ministry of Transportation of Ontario asked
that a by-laW be passed rescinding County by-lawS regarding road allowances
assumed by the County of Elgin and not supported by by-lawS from the Counties of
Middlesex and Oxford and the Region of Haldimand-Norfolk or approved by the
Ministry of Transportation of ontario.
The rescinding of the by-lawS would remove from the consolidating by-law
those portions of road. If at any time in the future it became desirable to
assume these roads a new by-law should be passed.
S1. 1\-10tll/>.S, OM1 />.R I 0
OC10BER 11, 1989
p~GE 8.
" tl\O \JE n Wi:
SECOMOEO B'i: \-I. 1'. IJI.E
1\\/>.1 'fiE RECOtlltllEMO 10 COIlM1'i COIlMCIl. 1\-1/>.1 />. B'i ~I./>.'fi BE p/>.SSEO RESCIMOIMG
B'i~I./>.'fiS MO. 86~63 tRO/>.O H17) , MO. 86~64 tRO/>.O HS2) , MO. 86~66 tRO/>.O HSS) />.S
1\-1E'i 'fiERE M01 SIlPPOR1EO B'i />.OJ/>.CEM1 tIIIlMIClI'/>.I.liIES MOR />.PPRO\lEO B'i 1\-1E
tIIIMIS1R'i Or 1R/>.MSPOR1/>.110M Or OM1/>.RIO.
R. J. l~\JERE~U
t d tnat tne Engineer try and ascertain ~nat if anytning
Ree~e I.a~ereau reques e
t ~itn tne condominium o~ner on Road H20
~as na~~ening ~itn tne ~ro~osed agreemen
in tne \lillage of port stanley.
C~RR 1 En · "
"tIIO\lE 0 B'i: O. J. />. \lR/>.tII
SE COMOEO B'i: C. R. 'fi I I.I.SE'i
1\-1/>.1 'fiE />.OJ 011 RM 10 ill E SO/>. 'i, OC10 BE R 31, 1989 />.1 9: 00 />. · tII. />.M 0 1IlESO />. 'i ,
MO\lEtIIBER 28, 1989 />.1 9: 00 />.. tII.
C~RRIEn. \,
~ )~M~
C\1~ 1 Rtl\~N
REPORT TO THE COUNTY OF ELGIN
RESTRUCTURING COMMITTEE ON ENGINEERING FACILITIES,
TO THE CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN RESTRUCTURING COMMITTEE:
-'7
I have been requested to comment on changes that might occur if the
County of Elgin restructured on a basis similar to the present Regions
and/or the County of Oxford.
My comments are divided into two sections (a) County of Elgin as
presently structured; (b) The City of St. Thomas becoming a membe!r of the
County system.
1. Roads and Bridges:
The present County road system is based on the "Desirable COUlnty Road
System" criteria as approved by the Ministry of Transportation of
Ontario.
The County's system is amended from time to time with undesirable
roads being deleted and local roads meeting the Desirable Road Criteria
added. As this is an ongoing process very little change will likely
occur in the County road system within the next few years.
Under Regional or a restructured County the County's control over
bridges on local roads (ie., Townline Bridges) is removed. Thus the
County would not be responsible for bridges such as; Robbins, Jamestown~
Fulton, Dingle Street and Tates, etc.
At the present time ~he Ministry of Transportation of Ontario has
adopted a policy that if a Townline bridge is rebuilt the local
municipalities must agree to assume it as a local bridge prior to
funds being allocated for its replacement.
County Council has the right, subject to the Ministry of Transportation
of Ontario, to revert a local bridge to the municipalities without
rebuilding it. (To my knowledge this has not occurred in the! Province.)
There is no urban rebate system in a restructured County or Regional
system thus rebates to local urban municipalities would disappear.
This could occur without restructuring as the Province has indicated
that they are in favour of the abolishment'ofUrban Rebates throughout
the Province as they feel that a different method of urban contributions
. to the County road system would take its place.
REPORT TO THE COUNTY OF ELGIN
RESTRUCTURING COMMITTEE ON ENGINEERING FACILITIES,
PAGE 2.
To my knowledge no proposals have been presented to date by the
Province.
If the City of St. Thomas becomes part of the County, a desirable
road system would be designated inside the City of St. Thomas, and
would be under the control of County Council. This would undoubtedly
include Highway 13(8) which is now a connecting link, portions of
Highway 14 as well as such streets as Wilson Avenue, Wellington
Street, etc.
The funding for King's Highway connecting links could become confused
as there seems to be as many different methods of financing connecting
links by the Province as there are Regions or restructured Counties.
It is also likely that the County would also assume that portion of
the City of St. Thomas' outstanding debenture debt on those roads
that are assumed as County roads. Thus the outstanding debenture on
the rebuilding of Wellington Street between First Avenue and Ross
Street would have to be assumed by the County unless an agree!ment was
made to the contrary.
At the present time the County of Elgin does some work for the City
of St. Thomas including pavement marking, surface treatment, etc.
As the arterial system of St. Thomas has a great deal of outs.tanding
"Needs" the subsidy rate of a combined system, City and pres€!nt
County, would not likely change greatly from the present subs.idy rate
on County roads without the City of St. Thomas.
The assumption of these roads would aid the City of St. Thoma,s as
their subsidy rate would increase from 50% to 70% (or greater').
2. Waste Disposal:
There is now permissible legiSlation for Counties to assume t.he
disposal of solid waste.
It appears that in any restructured County or Region the responsibility
for disposal of solid waste is automatically transferred to t.he
Region or County.
Pickup would not be included, but in a County such as Elgin some
provision would have to be made for the cost of the transfer of waste
:from East and West Elgin to the present disposal site (in Central
Elgin).
REPORT TO THE COUNTY OF ELGIN
RESTRUCTURING COMMITTEE ON ENGINEERING FACILITIES,
PAGE 3.
The present disposal site would remain under private ownership (unless
purchased by the County) and it would be the County's responsibility
to administer the contracts with the present owner or make alternative
arrangements.
At the present time there has been no discussion by the County Road
Committee on the assumption of solid waste disposal at a County
level.
To assume solid waste disposal on a County level there would be many
things to take into consideration and the project would require a
full time supervisor with staff.
3. Sewer and Water Trunk Lines, Etc.:
The Provincial Government Report on Restructuring suggested that the
County might assume control over certain trunk water and seWE!r lines
and water and sewage treatment facilities, etc., in the County.
At the present time this is the responsibility of Regions and/or
restructured Counties to supply water to the local municipalities or
an improvement district area within their Region.
If the County assumes this responsiblity a great deal of work will be
required to establish improvement districts and ascertain costs to
the various improvement districts.
However, a united voice by County Council would set prioritiE!s as to
which project should be funded first.
Fortunately or unfortunately the Ministry of the Environment now
gives grants based on the population in the improvement distr'ict.
It would be difficult to anticipate the type of grant system the
Province would apply to a County as a whole.
It appears that one of the biggest problems of restructuring would be
the various and sundry grants and financial incentives being given to
municipalities on a varying percentage. It appears that the small
urbans at the present time, if they can convince the Ministry of the
Environment to fund projects will receive a much higher grant percentage
toward their project than a larger urban.
Until this method is changed by the Province there is of course
.little incentive to restructure.
PAGE 1\.
REPORT TO THE COUNT~ Of ELGIN
~RIlC~ERIN~
At thiS time It Is unknown what type of arrangement for lake Erie
water treatment plant and pipe line system would be made if the city
of St. 1homas came Into the County system.
At some future time it will be necessary to expand the st. 1homas
treatment plant and seriouslY think about the installation of a
sewage pipe line from the treatment plant to the lake with a treatment
plant near port Stanley. as the area the city has for tr~atment
expansion is extremelY limited and the dilution ability of Kettle
Creek Is not sufficient at certain times of the year.
4. :
1he provision for maintenance of major recreational facilities Including
arenas and sports complexes could be the responsibility of the County.
particularlY so If the city of St. 1homas becomes a part of the
County.
It Is not anticipated that the "local ball diamond" or the "local
bOwi\ng alley" would fall under this criteria nor would the scheduling
of events. etc.. however the major maintenance items and/or renovations
would.
1he time that an urban area can afford to provide Its rural nelghboUr
with an arena or a place to play ball is past and It Is beco~ing very
apparent that unlesS an adjacent municipality Is willing to contribute
their share to the sports complex. the residents of that municipality
will be barred from the use of the sports facilities.
1here are some rural municipalities making some contributions to the
urban sports complexes but most urbans across the province do not
think they are getting enough funding from their rural nelghbours.
5. Other 1rans ortation Facilities:
Other transportation facilities whose costs would be assumed by
County council would include the st. 1homas Airport. particularlY If
the city becomes part of the county.
At the present time the County is getting a "free ride" from any
airport maintenance costs and there are certainlY some benefits being
reaped by Industries in surrounding 10wnships throughout the County.
..At the present time It Is difficult to consider whether or not any of
PAGE s.
REPORT TO THE COUNT~ Of ELGIN
~ (IIGIN~ERI~
the docKage in port stanley or any bus terminals, etc., could be part
of the County council's responsibility.
If an Inter-municipal bus service was Instituted and a subsidY paid
by the Province the service would liKelY be the responsibility of the
County.
lhe above report outlines some of the major itemS that a County
Engineering Department might, assume or be legislated to assume under a
restructured County system.
Maior engineering Items should be examined by the County Restructuring
committee prior to a commitment to restructuring (either with or without
the City of st. lhomas) and form a comp~al pl~. AlthOUgh
it Is difficult to estimate the cost of certain facilities on the taxpayer
or the provincial grants receivable, both must be taKen Into account.
It would appear that the provincial Government Is placing more and
more responsibilities on the local municipal government and it Is
increasinglY difficult to say when a small municipality will be handed a
large bill for services that have been provided by the provincial Government.
A recent example of this would be 6111 '167 (courtroom security).
As noted In the september ZZ, 1969 London free Press the city of st.
lhomas expects the cost to be $16D,DDD for courtroom security In 199D.
lhe article states that the County of Kent and the city of Chatham are
joint partners in maintaining their Court "OUSe and the County of Kent
will have to assume some of these costs.
It would be wise that before any commitment Is made by the County
Restructuring committee that a full Investigation of matters such as
these be made to ascertain what a restructured county's financial
responsibilitieS ~ould be.
undoubtedlY the forthcoming marriage of the city of sarnia and the
County of Lambton will give us all a great deal of Information as to the
direction that the province will proceed and the dowry It will provide.
lhUS we may have some Idea as to the change in grant structure that
the Province Is contemplating and we would have'a better idea as to
whether restructuring is something that we would welcome with open arms
or if restructuring Is something we would go into KICKing and screaming.
REPORT TO THE COUNTY OF ELGIN
RESTRUCTURING COMMITTEE ON ENGINEERING FACILITIE~
PAGE 6.
If I can be of further assistance or provide additional information
I would be glad to do so.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
R..G. MOORE. COUNTY ENGINEER
j'
i
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
SEPTEMBER 27, 1989 SESSION
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL:
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. McLean-Taylor Construction, the Contractor for the Middlemiss Bridge
has completed the deck and much of the barrier walls. We expect the
bridge to be open for traffic by early November.
2. The floor of the Gillets Bridge over the Catfish Creek east of
Sparta has been completed and the bridge reopened. All expansion
joints were replaced as well as the reinforcement of a number' of
structural steel members on the bridge. The project cost will be
approximately 15% over the $100,000 supplementary allocation approved
by the Ministry of Transportation of Ontario. The overrun is eligible
for regular subsidy (bridge maintenance).
3. The base coat of paving on Road '30 (Radio-Hubrey Road Link) has
been completed and the road opened to traffic.
Nearly all the $400,000 supplementary Ministry of Transportation of
Ontario allocation has been expended.
The top coat of paving, final trimming and seeding, etc., will have
to be delayed until 1990.
4. Asphalt resurfacing has been completed on portions of:
(a) Road '18 from Highway '4 westerly (Southwold Township).
(b) Portions of Road '14 between Road '16 and Highway '3 (Southwold
and Dunwich Townships).
(c) The top coat on portions of Road '24 to complete work started
in 1988 (Yarmouth and Malahide Townships).
Trimming and seeding continues on all roads as well as Road ~'52
(Malahide and South Dorchester Townships) between Highway '74 and
the Village of Springfield which was paved in 1988.
5. Trimming and cleanup work continues on Road '2 in Dunwich Township.
Granular base work and paving including the top coat of paving has
been completed.
6. Curb and gutter work for traffic control will be started shortly at
the intersection of Road 122 (Fairview Avenue) and Road 127 (Sparta
Road), Yarmouth Township as well as the entire intersection repaved.
COUNTY OF ELGIN ROAD COMMITTEE
FI RST REPORT
SEPTEMBER 27, 1989 SESSION
PAGE 2.
7. We expect Steelway Building Systems of R. R. #5, Aylmer to start
delivering materials shortly for the two Garage Buildings which are
to be erected at Whites Station to replace the wooden hangar building
removed this Spring. Concrete work (footings and walls) will be
started shortly. Erection of the buildings will be done by County
forces.
WE RECOMMEND:
1. That a by-law be passed prohibiting parking on Road #52 in the
Village of Springfield as follows:
(a) Within 5 metres of the west limit of County Road #49 and within
5 metres of the east limit of County Road #49 on the north side
of County Road #52.
(b) Within 5 metres of the west limit of Wellington Street and
within 5 metres of the east limit of Wellington Street on the
south side of County Road #52.
2. That we advise the Village of Vienna that we have no objection to
the conveying of the property in their letter dated July 25, 1989
provided that all legal expenses (including surveying) are paid for
by the Village of Vienna and in the conveyance the Village of Vienna
agrees that fifty percent (50%) of the net proceeds be refunded to
the County of Elgin if the property is sold in the future. That the
County of Elgin have a right-of-way through the property as required
for maintenance of the bridge over the Otter Creek which is under
the control of the County of Elgin.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
W. A. MARTYN, CHAIRMAN
SI. I1"OM~S, oMi ~R I 0
SEP1EMBER 13, 1989
P ~GE 1.
I1"E COUN1~ Ot ELGIN RO~D COMMIllEE met at the county ~dministratiOn
Building on ~ednesdaY, Se9tember 13, 1989 at 9:00 a.m. ~ll members ~ere 9resent
exce9t Ree~e Martyn, Ree~e La~ereau and Ree~e NeuKamffi. ~lsO 9resent ~ere
re9resentati~es of the Ministry of lrans90rtatiOn of ontario, the ~ssistant
Engineer and the Engineer.
"tI\O\JEU B'{:
SECONDED B~: 1". t. L ~LE
11"~1 ~~RDEN tORD BE CI"MRM~N Ot I1"E MEEilNG Ot SEP1EMBER 13, 1989.
C~RRIE\)."
C. R. ~lLLSE'{
"tI\O\JEU B'{:
SECONDED B~: 1". t. L ~LE
11"~1 I1"E MINU1ES Ot I1"E MEEiING Ot ~UGUSl 15, 1989 BE ~PPRO\jED.
C~RRIE\)."
\). J. ~\}R~tI\
-~-----.
I1"E ENGINEER REPOR1ED ON I1"E tOLLO~ING:
1. lhe decK of the Middlemiss Bridge had been com91eted and the 91acement of
barrier ~alls and ri9 ra9 ~as continuing. It ~as h0ged to ha~e the bridge
0gen to traffic by earlY No~ember.
2. Ree~e Chute re90rted that the 10~nshi9 of Bayham had a990inted the firm of
McLennan, ~right as their solicitor ~ith regard to the a9geal bY Natural
ResOurces Gas Com9any against their drainage assessment for the
strafford~ille Drain.
3. lhe Engineer re90rted that the GilletS Bridge floor ~as being 90ured today
lse9tember 13th) and it ~aS h0ged to 0gen the bridge to traffic by the end of
the follo~ing ~eeK.
. 1 at the county'S
~. C. R. ChittiCK construction Limited had started crushing gra~e
S9arta Pit.
5. lhe county'S s~eeger had rolled o~er causing considerable damage to the
s~eeger including a bent frame. tortunatelY the 0gerator of the s~eeger ~as
not injured. ~s the accident occured at 5:00 a.m. and there ~as nO other
County staff on duty it ~aS felt that some sort of mechanical failure caused
the overturn.
lhe insurance adjUster ~aS in the 9rocess of trying to ascertain the damage.
SI. I\\Otll",5, OM11\RIO
SEP1EtIIBE 13, 1989
?M;E 2..
Reeve tIIartyn had examined the s~eeper last ~eeK and ~aS of the opinion that
the County should replace the s~eeper ~ith a ne~ truCK mounted s~eeper ~hich
~ould be more suited to the county'S needs.
6. 1he Second Oraft Report on the 1ates Bridge Environmental studY had been
. d f M M nl.llon limited ~arden ford asKed that he and Chairman
rece1ve rom ".. ".. U ·
tIIartyn be given copies of the Report so they could revie~ the studY and
ascertain ~hether or not the oraft Report should be revie~ed bY the ~hole
committee.
7. 1he Engineer and I\ssistant Engineer had attended a Bridge Insgection and
tIIaintenance Seminar in Chicago sponsored by the Better Roads tIIagazine.
I\pproximatelY 150 people toOK part in the seminar ~hich covered many current
subjects and lOOKed into ne~ I\merican environmental regulations ~hich ~ould
probablY be introduced in ontario shortlY,
I\\E EMGIMEER REPOR1EO OM mE ~ORI<. 10 Ol\IE I\S fOllO~S:
1. Chairman tIIartyn met ~ith the County GOvernment Committee ~ith regard to the
enforcement of by-la~S.
1he Government committee had agreed to recommend to County council that the
County By-la~ Enforcement Officer be authOrized to enforce any traffic by-la~S,
etc., on County roads.
lS On the st George street ~est tIIunicipal orain and that
2. 1here ~ere no appea ,," ·
the 10~nshiP of ~armouth had let tenders for the st. George street East
tIIunicipal orain and the extension of the \linedeen orain. Both tenders ~ere
approximatelY 30% over the Engineer's tJohn spriet) estimates.
3. curb and gutter ~orK had been completed on Road *26 tst. George street),
cleanup ~orK ~as done and pavement ~as being a~aited. It ~as hoped to install
the storm drain on the st. George street hill thiS fall.
4. Recent rains had assisted dust control and no salt brine had been applied
recentlY.
5. pavement marKing ~aS continuing on pavements as they ~ere being laid.
. d b th nd of the month before ~orK
6. ~eed cutting ~as continuing but lt ~oul e e e
ht un ~.t that time it ~aS expected that all road allo~ances ~ould
~as caug\' y · t'\
have been cut at least t~ice and manY of them three times.
It ~as also noted the province had made t~O s~athS on \\i9h~aY *4.
ST. THOMAS, ONTARIO
SEPTEMBER 13, 1989
PAGE 3.
7. The Ontario Provincial Police patrols against speeders on County roads seemingly
had been reduced due to the push on enforcement on Highway #401.
8. The base and top coats of paving had been completed on Road #2 in Dunwich
Township with shouldering and trim work continuing.
9. Resurfacing had been completed on Road #14 south of the lona Bridge and also
a portion from the north side of the lona hills into the Village. The north
section of the road including three small street intersections and the reshaping
of the lona hills could not be done until next Spring.
10. Work was nearly completed on the lona Bridge on Road #14.
11. Work was underway on Road #14 at the approaches to the Middlemiss Bridge.
Excess dirt from the job was being taken to Road #14 south of lena and used
as shouldering material for the resurfacing project.
12. Cleanup work on Road #52 between Highway #73 and Highway #74 was underway.
Ditching had been completed on Road #35 and extra materials required would
be taken from Road #48 east of Highway #74.
13. There was still some Shouldering work to be done on Road #18 west of Highway #4
which would be completed after the work on Road #52 had been completed.
14. The base coat of pavement had been completed on Road #30, however funding
had run out though it would be necessary to erect a fence later in the Fall
for Allen Carr.
Payment for land, etc., would have to wait until January 1990.
15. Engineering work was proceeding for intersection improvements on Road #22
and Road #27. The Chairman examined the proposals and felt that the work
proposed would greatly increase visibility at the intersection.
16. Trimming, etc., had been completed on Road #46 south of Corinth.
17. Trimming work remained on Road #24. It appeared that very little material
would be required for shouldering and most of it could be obtained from the
ditches.
18. Sand fill for Building #2 at the County Garage had been placed, building
permits obtained from the Township of Yarmouth and work would be started in
October.
19. All work on Road #16 at the Port Talbot Culvert and Road #45 at the Kettle
Creek Culvert have been completed.
51. 1HOM~5, ON1~RIO
5EP1EMBER 13, 1989
p~GE 4.
20. ihe contractor for the County of Middlesex was in the process of painting
the Wardsville Bridge. Structural steel damage had been found at the joint
and the painting contractor's scaffolding would be used to repair the structural
steel damage. It was anticipated that the county's cost would be approximatelY
$5,000.00 (in addition to approximatelY $12,000.00 in painting costs).
21. Asphalt patching had been completed at two locations on Road #15 near outton
and on Road #14 at Iona station. work was anticipated at the old Chesapeake
and Ohio Railway crossing at Middlemarch (Road #16) several spots on Road
#52 west of Road #30 and on Road #27 near Glen parkers.
22. Gravel resurfacing and gravel shouldering would be undertaken as time permitted
later in the season.
23. iraffic counts were underWay.
24. ihe RIMS programme appeared to have some bugs and it was not likely that the
programme could be used by the Ministry of iransportatiOn for next year'S
update.
REEVE NEUKAMM PRE5EN1
"MOVEO B'I: Eo NEUKAMM
SECONOEO B'I: C. R. WILLSE'I
iHAi iHE FOLLOWING PA'ILISiS BE APPROVEO:
PA'ILISi NUMBER 34 AMOUNiING iO $91,644.44
PA'IUSiNUMBER 35 AMOUNnNG iO $115,660.10
PA'ILISi NUMBER 36 NMOUNiING iO $94,598.76
PA'ILISi NUMBER 37 AMOUNiING iO $591,711.65
CARRIED."
"MOVEO B'I: R. F. COLES
SECONOEO B'I: H. J. MEIENBURG
iHAi iHE COUNi'l OF ELGIN ROAO COMMITTEE MAKE APPLICAiION iO iHE MINISiR'I OF
iRANSPORiAiION OF ONiARIO FOR INiERIM SUBSIO'l FOR 1989 ANO iHAi iHE CHAIRMAN
ANO iHE COUNi'I ENGINEER BE AUiHORIIEO iO SIGN iHE PEnnON.
CARRIED."
ST. THOMAS, ONTARIO
SEPTEMBER 13, 1989
PAGE 5.
"MOVED BY:
H. F. LYLE
SECONDED BY: D. J. AVRAM
THAT WE ACCEPT THE QUOTATION OF FRINK CANADA IN THE AMOUNT OF $26,776.00
(PLUS TAX) TO SUPPLY AND INSTALL A BOX AS PER THEIR QUOTATION DATED AUGUST
14TH FOR THE COUNTY'S NEW TRUCK #136 (MACK) AND TO TRANSFER THE EXISTING
SNOWPLOW EQUIPMENT FROM COUNTY TRUCK #89 TO COUNTY TRUCK #136 AND TO
REHABILITATE COUNTY TRUCK #89 FOR DUMP TRUCK WORK. WORK TO INCLUDE ALL
NECESSARY PUMPS AND HYDRAULIC SYSTEM, ETC.
CARRIED. II
The price Frink Canada quoted was comparable to last year's for the installation
of two units with inflation costs only added. It was expected that the new truck
would be available for use by mid-October. It was noted that Frink Canada was
not charging extra to transfer the box from Truck #89 to Truck #136 for winter
use and would supply the new body in the spring for Truck #136.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. Village of Vienna stating that the County's conditions for the conveyance of
property in the Village were acceptable.
2. Mr. David Mason regarding traffic on Road #42 in Port Burwell asking that a
four-way stop be erected at the intersection of Road #4.2 and Road #50. The
Engineer was instructed to reply to Mr. Mason stating that the County had
previously turned down a request for a four-way stop at this intersection.
3. From the residents of Road #48, Southwold Township west of Road #25 regarding
speed zones. The Engineer was instructed to advise thE! residents that Road
Committee was not in favour of such a speed zone on Road #48 at this time.
4. From the Aldborough-Dunwich Engineering Board stating that the petition of
the County asking that the Miller Drain on Road #2 be rebuilt had been
accepted.
5. The Corporation of the City of London with a copy of Mayor Gosnell's Brief
to the Minister of Transportation of Ontario regarding the widening of
Highway #401 between Woodstock and London.
6. Various rezonings and variances were discussed.
7. Correspondence was noted as attached from the Catfish Creek Conservation
Authority with regard to their proposed Cedar Bend Study (Road #24 at Wingate
Lodge) .
ST. THOMAS, ONTARIO
SEPTEMBER 13, 1989
PAGE 6.
"MOVED BY:
E. NEUKAMM
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE THE CATFISH CREEK CONSERVATION AUTHORITY THAT WE WILL
PARTICIPATE IN THE CEDAR BEND EROSION CONTROL STUDY TO AN AMOUNT NOT GREATER
THAN FIVE PERCENT (5%) OF THE TOTAL OR $1,000.00; WHICHEVER IS LEAST AND ASK
THAT THE INFORMATION FROM THE STUDY BE MADE AVAILABLE TO THE COUNTY OF ELGIN
AS SOON AS POSSIBLE.
CARRIED."
"MOVED BY:
D. V. CHUTE
SECONDED BY: H. F. LYLE
THAT THE ENGINEER BE AUTHORIZED TO MAKE APPLICATION TO THE NATIONAL TRANSPORTATION
AGENCY AND TO THE CANADIAN NATIONAL RAILWAY TO HAVE THE FLASHING LIGHT
SIGNALS ON ROAD #26 (ST. GEORGE STREET) MOVED APPROXIMATELY 12 FEET TO THE
EAST AND TO HAVE THE CROSSING WIDENED AND MOVED AS REQUIRED.
CARRIED."
"MOVED BY:
D. J. AVRAM
SECONDED BY: D. V. CHUTE
THAT WE ADJOURN TO WEDNESDAY, OCTOBER 11, 1989 AT 9:00 A.M. AND
TUESDAY, OCTOBER 31, 1989 AT 9:00 A.M.
CARRIED."
~4~~
CHAIRMAN
CATFISH CREEK
CONSERVATI()N AUTHORITY
August 24,1989
R.G. Moore
Engineer & Roads Supertendent
County of Elgin
450 Sunset Drive
St. Thomas,Ontario
N5R 5Vl
Dear Hr. Moore
As per your request, the Catfish Creek Conservati.on Authority
is forwarding additional information regarding the Cedar Bend
Erosion Control Study. The Project File for the Study was
submitted to the Regional Ministry of Natural Resources
office in London on August 4,1989.
Although the Authority wil not receive the priority ranking
approval criteria until the new year, the total amount of the
Study has been approximated at $15,OOO.00.As one of three
benefitting parties,The County of Elgin~s commitment to the
Study would be 5% of the total amount or $750.00.This figure
may flucuate,depending if all three parties are in favour of
supporting the Study.Currently,the Township of Malahide has
passed 'a resolution for a funding commitment to the Study.
Enclosed are a brief outline of the problems associated
with the erosion of the embankment.Due to limitE~d operating
space at the site,this factor will have to be taken into
account when design remedial measures are considered.
During the pre-engineering investigation the causes of the
erosion will be established.
.../2
(
~
R.R. 5, Aylmer, Ont. N5H 2R4 (519) 773-9037
ME",BER OF ASSOCIA liON OF
CONSERVATION AUTHO!1lTIES
OF ONTAntO
-2-
The Draft Terms of Reference outlines the procedures to be
followed in the Study and what the Consultant should sub-
mit to the Authority for review.In anticipation of funding
approval through the Ministry of Natural Resources,the
Cedar Bend Erosion Control Study will be implemented in
1990.
I trust that this information will be of assistance to the
Road Committee.If you have any other concerns,please feel
free to contact the Administration Centre.
Sine:;~rely,
~tl~~
Mike Revie
Water Resources Technician
enc.
1990
Cedar Bend Erosion Control study
Erosion Control - Surveys and Studies
CATFISH CREEK CONSERVATION AUTHORITY
RATIONALE
Cedar Bend is a local name for a section of Catfish Cr'~ek about 2 km
west of the Highway #73 bridge in Malahide Township. J~ocated within
10 metres of the top of a 35 metre high embankment at Cedar Bend is a
single residential dwelling and County Road #24.
Additionally a series of cottages are located directly across the road
from the slope in question.
The top of the slope shows evidence of receding and du'~ to toe erosion
fallen trees and sediment have accumulated in the creek. This problem
has decreased the water depth and related flow at this point. During
spring break-up and any other high runoff conditions, the bend must be
under free flow to prevent flooding.
In co-operation with the landowner, County of Elgin and the Township of
~1alahide, the intent of this study is to complete a pr4e-engineering
'lnvestigation to establish the causes of the erosion and to examine various
methods of protection for the slope. By eliminating this erosion, the
threat of flooding is minimized and the inuniment risk at the bluff is
reduced.
Draft Terms of Reference for such a Study are enclosed.
SCOPE OF STUDY
Cedar Bend Erosion Control Study
Estimated Costs: $15,000.00
FUNDING SOURCE
CCCA Water and Related Land Management 85%
Local Property OWner/County of Elgin/
Township of Malahide 15%
CATFISH CREEK CONSERVATION AUTHORITY
Draft Terms of Reference
Cedar Bend Erosion Control Study
PURPOSE:
Located within close proximity to a 35m high eroding crleek bank
are one residence and a County Road.
The purpose of this project is to undertake a preliminal~
investigation of the existing site conditions and deve14~p
possible remedial measures to stabilize the slope.
SPECIFIC TERMS OF REFERENCE:
1) Attend a start-up meeting with CCCA staff at the project site in order
to discuss the specific elements of the project and gain a pelcspective
on the general degree of the problem.
2) Prepare a base working plan (scale to be determined in consulltation
with CCCA) detailing:
...,
i)
ii)
iii)
iv)
v)
vi)
locations of home and County Road
top of bank
utilities and septic tanks/weeping beds
location of creek
major vegetation
fill areas
3) Undertake a geotechnical survey of the site to determine the
composition of the bank and zones of ground water seepage.
If soil sampling is to be sub-contracted, the consultant will detail
this portion of the work to the Authority and will supervise the work
as well.
4) From the geotechnical data collected and the existing site conditions
develop possible remedial measures that would eliminate the bank
instability.
These remedial measures may include:
i) a bank regrading scheme
ii) a sub-surface drainage system
5) The study will also address the ramifications of a do-nothing approach
. to the problem.
6) Utilizing MNR (November 1983) Benefit Cost Analysis Guidelines
prepare benefit/cost information relating to each of the remel~ial
measures investigated.
7) Prepare and submit 8 copies of a draft report to the Authorit:v 4 weeks
after the initiation of the project.
8) Attend the following meetings with CCCA staff and,
i) with the landowners
ii) with MNR
9)
relating to the findings of the study.
During the term of the project CeCA staff will be responsible for
maintaining liaison with the landowners.
-1
10) Requirements of the Class EA will be met by ,the consultant if
required.
11) Two weeks following the completion of the technical review by MNR and
the Authority, 10 copies of the final report will be submitte4~ to the
Authority.
.S.I.U
I
..;
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S1. 1\-10!#l~S. ON1 ~R 1 0
f\\lGUS1' 1 S, 1989
pf\GE 1.
1\-1E COUN1~ Of ElG1N RO~D CO~111EE !#IE1 at the County of Elgin ~dministration
Building on 1uesday. ~Ugust lS. 1989 at 9:00 a.m. ~ll members were present. ~lSO
present were !#If. Robert stoCK of the !#Iinistry of 1ransportatiOn of ontario. the
Engineer and ~ssistant Engineer.
"~O\JED B'(:
SECONDED B~: \-I. J. !#IEIENBURG
1\-1~1 1\-1E !#I1NU1ES Of 1\-1E !#IEE11NG Of JUl~ 11. 1989 BE ~??ROVED.
CM~RIED. "
f\. \(. fORD
,\-IE ENG1NEER RE?OR1ED ~S fOllO~S:
1. 1he Draft Report had been received for the 1ates Bridge closing. 1he Engineer
had received comments from !#Ir. Don \-Iusson. County Engineer. County of !#Iiddlese~
and !#Ir. ~ndreW ~right requesting that some changes be made. 1he Engineer reported
that he would incorporate theSe changes and add hiS changes and report the same
to the consulting Engineer.
2. 1he Engineer reported that the 10wnshiP of Bayham won their case against Natural
ResOurces Gas limited. however Natural ResOurces GaS limited has appealed the
decision.
1t was felt that the County should proceed with this matter further and it was
sUggested that if the 10wnshiP used the same laWyer as the County some of the
costs could be recovered.
"~O\JED B'(:
SECONDED B~: C. R. ~lllSE~
1\-1~1 ~E ENG~GE 1\-1E flR!#I Of !#IClENN~N ~ND ~R1G\-I1 10 ~C1 fOR 1\-1E COUN1~ Of ElG1N 1N
1\-1E ,,??E"l Of N"1UR~l RESOURCES G~S VS. 1\-1E 10~NS\-IW Of B~~\-I~!#I REG~RD1NG N~IUR~l
RESOURCES G~S fR~NC\-llSE ~ND 1\-1E S1R~ffOROV1llE DM1N~GE ~SSESS!#IEN1.
C~RRIED."
3. 1he Engineer reported that no comments were received from Natural ResOurces Gas
limited regarding their franchise agreement. however the Natural ResOurces GaS
limited lawyer indicated that he would be forwarding a copy of the agreement to
the ontario Energy Board.
4. 1he Engineer reported that a meeting had been held on JulY 26th with Deputy Reeve
Van Kasteren and Reeve C. ~llin regarding County maps. 1here was still a QuestiOn
continued · . ·
E. NE\l\(~~~
SI. 1\-10~t>.S, ONl t>.R I 0
~UGUSl 1 S, 1989
?~GE 2.
as to ~hO ~ould be ~aying the costs ~ith regard to theSe ma~s, and thUS the
o tOll hl1ot~ tne Elgin county 10urist t>.ssociation.
matter \ 5 5 \ ",1\
It ~as SUggested that the Engineer tal~ to City re~resentati~es and that ano~her
o~tion ~ould be for the County to carryon thiS ~roject on their o~n at the\r
o~n cost.
o t d ~~at the st George street ~est orain Re~ort haS been
S. lhe Eng\neer re~or e ~, ·
ado~ted bY the 10~nshi~ of ~armouth council.
o st George street nad been
. "'ted that t~O ('2) earlier dra\ns on ·
6 1M EM\neer re~o, ' t
. ' ~Ow r the Engineers est\ma e.
tendered by the 10~nshi~ and ~ere a~~ro~\matelY ~ ~ o~e ,
lhe Engineer re~orted that he had onlY budgeted $9S,000 in 1989 for dra\nage
o 0 d 1'~formed the 10~nshi~ of ~armouth accordinglY,
~or~ \n th\s area an .. '
d . d $S 9S7 from tM 10~nshi~ of ~alah\de
7. lhe Engineer re~orted that he ha rece\~e '
fo~ the sale of lot 3S, concession ~III.
. ~' ' t Y of
o "'ted that he had recei~ed corres~ondence from the \n\S r
8 lhe Eng\neer re~o. '
. ~unici~al t>.ffairs indicating that Bill No. '201 had been a~~ro~ed. lhiS B\~l
deals ~ith the o~tion for the County to ta~e~o~er res~onsiblitieS for 501\0
~aste dis'POsa1.
I\-1E ENGINEER REl'OR1EO ON I\-1E ~oRl< 10 \If>.IE t>.S fOllO~S:
1. surface treatment has been com~leted and in~oices are being ~re~ared for the
'2. lhe R.I.~'S. ~ac~age has been ~ut into the com~uter and some of the bugs are
custom ~or\<..
being ironed out.
ressing satisfactory. '
3. s~ee~ing has been ~rog ,ho~e~er due to hol\days
, been ~or~ing out ~ell th\S year,
4. l'a~ement mar~\ng has · ot yet been com~leted.
rator ~a~ement mar~\ng has n
and an injurY to an o~e' , t>.ll of the County has been
o ressing QU\te ~ell. '
S Grass cutting haS been ~r g h'n ~hich should be started
. 0 Sou+n oorchester 10~ns \y
t for 'Parts 1'0 v
com~leted e~ce~ ~or~ing Quite ~ell.
lhe side mount mo~ers are
in one or tWO ~ee~s. lhe Engineer re~orteo
1 should be com~leted for no~'
Ii salt brine for dust contro ' ' t'mate. lhe Engineer alsO
. e~hat o~er the or\g\nal eS \
that the costs ~ould be som f salt brine in their ~ond.
hi of oun~ich has run out 0
re~orted that the 10~ns ~ t Road "16 at the l'ort
t Road "'24, Coun y
7 l'a~ing has been com~leted on Coun y n d J~2 County Road "4S at the Kettle
. t on County ~oa ff ,
lalbot Cul~erts, to~ coa
Cree~ Cul~erts and County Road "18.
ST. THOMAS, ONTARIO
AUGUST 15, 1989
PAGE 3.
8. The Engineer reported that County Road #30 should be ready for paving within the
week, however finances are such that only the base coat will be installed this
year.
9. Granular material has been applied to County Road #24 and a few shoulder areas
require fill from ditching.
Granular 'A' is being applied to County Road #18 as trucks are available.
10. The Engineer reported that the stockpile of Granular 'A" at the Pleasant Valley
Pit is being depleted, however C. R. Chittick Construction Limited is expected to
start crushing at the Sparta Pit within three (3) weeks.
11. Work is progressing on the Gillets Bridge with the deck having been removed and
the vertical support bars and plates having been installed. The Engineer reported
that the expansion joints for the Gillets Bridge had arrived and the steel has
been sand blasted and painting started.
It is expected that the stud welder will arrive today (August 15th).
The top portions of the abutments will have to be replaced in order that the
expansion joints can be installed.
12. The curb and gutters have been completed at the intersections and curves on
St. George Street (County Road #26). No timing has been received from the Township
of Yarmouth regarding the final coat of asphalt.
13. Construction has started on County Road #2 with the 72 :inch pipe crossing installed
at the Coyne Road. Sand base should start on Wednesday (August 16th).
14. The garage building plans have been received from the supplier and it is expected
that Parker Associates will submit the drawings to the Ministry of labour for
approval this week.
15. County Road #46 will require approximately a week's worth of work, including
ditching and shouldering as well as the addition of some Granular 'A'.
16. A crew is progressing on the repair work to the south half of the lona Bridge.
17. The Engineer reported that he had supplied some assistance along with the Soils
Consultant to the Township of Bayham for the Moore Bridge located north of
Straffordville.
18. The Engineer reported that the Silver Creek North structure steel plate culvert
had recently been inspected by Keith Player who felt that its condition was
deteriorating. It is expected that this culvert would Ihave to be replaced next
S'pri ng.
S1. 1l\OM~S, ON1 ~R 1 0
AUGUS1 15, 1989
PAGE 4.
19. ihe Engineer reported that to date his finances appear within budget.
iHE ENGINEER REPORiED ON PERSONNEL M~iiERS ~S FOLLOWS:
1. Information was coming in from Road Department employees regarding para-Med
coverage.
2. ihe Engineer reported that the County of Elgin Road Department EmplOyeeS' ~ssociation
had sent in a written request for changes in their contract, however no aCKnowledgment
had been received from the personnel committee or the personnel ~dministrator.
3. The Engineer reported that a request had been received from Mr. ied McCreadY to
transfer a weeK of 1989 annual holidayS to 1990.
"MOVED B'1': R. F. COLES
SECONDED B'1': D. J. ~VR~M
iH~i WE RECOMMEND iO iHE COUNi'1' Of ELGIN PERSONNEL COMMITTEE iH~i iED MCCRE~D'1' BE
GIVEN PERMISSION iO iR~NSFER ~ WEEK Of HIS 1989 ~NNU~L HOLID~'1'S iO 1990.
C~RRIEU."
"MOVED B'1': C. R. W ILLSE'1'
SECONDED B'1': D. J. ~VR~M
iH~i iHE fOLLOWING p~'1'LISiS BE ~PPROVED:
p~'1'LISi NUMBER 28 ~OUNiING iO $99,439.46
p~'1'LISi NUMBER 29 ~MOUNiING iO $892,562.50
P~'1'LISi NUMBER 30 ~MOUNiING iO $91,928.38
p~'1'LISi NUMBER 31 ~MOUNiING iO $191,175.33
p~'1'LISi NUMBER 32 ~MOUNiING iO $104,914.97
p~'1'LISi NUMBER 33 AMOUNiING iO $843,242.43
C~RRIEU. \1
ihe Engineer reported that he had a meeting with the ontario provincial police
lO.P.P,) regarding speed zone patrols. ihe consensus from the meeting was that the
O.P.P. were short staffed and they indicated that with the exception of County
Road D16 and County Road D25 lWellington Road) they have not spent too much time
patrolling speed zones within the County.
ihe O.P.P. felt that a reduced speed limit in the orwell area would be tOO short
of a distance for them to satisfactorilY patrol the area, however they did indicate
that they would patrol the Jaffa intersection as time permitted.
ST. THOMAS, ONTARIO
AUGUST 15, 1989
PAGE 5.
The Chairman reported that a verbal request had been received from Mr. Colin
Ferguson on County Road 1/48 for assistance in drainage work on Mr. Ferguson's farm.
The Assistant Engineer reported on the improvements made by the County in that
area. The Committee felt that the County should not contribute financially to work
on private property. Since no written request had been received it was decided to
ignore this matter at this time.
The Engineer reported that the County of Middlesex had an engineering firm to
carry out a preliminary report for a water supply study and that this report would be
available by the end of September. The County of Middlesex indicated that they would
keep the Committee informed on the status of this report.
The Engineer briefly discussed the certification by the Ontario Good Roads Association
and the Association of Ontario Road Superintendents regarding the Road supervisor
Certification Programme. The Engineer felt that the County should encourage road
employees who have a status of Foreman or more senior, on a voluntary basis, to enter
into this programme. The registration fees is $150.00 and the annual dues are $50.00
per year.
"MOVED BY:
E. J. AVRAM
SECONDED BY: R. J. lAVEREAU
THAT THE ENGINEER BE AUTHORIZED TO PROCEED WITH THE ROAD SUPERVISOR CERTIFICATION
PROGRAMME UNDER THE ASSOCIATION OF ONTARIO ROAD SUPERINTENDENTS FOR THE EMPLOYEES
IN CLASS IV AND ABOVE THAT ARE INTERESTED IN THE PROGRAMME.
CARRIED."
The Engineer reported that the entrance by-law was not yet available, however two
road by-laws were passed at the July session of County Council. After some discussion
it was suggested that the enforcement of these by-laws be referred to the County
Government Committee.
The Engineer updated the Committee on the resurfacing budget indicating that a
reserve had been left in excess of $200,000.
ST. THOMAS, ONTARIO
AUGUST 15, 1989
PAGE 6.
The Engineer reported that the construction of the County Road #14, Middlemiss
Bridge approaches would require the removal of excess mater:ial and that the proposed
future development at the Port Talbot Estate may warrant resurfacing County Road #14
from the Iona Bridge to County Road #16.
"MOVED BY: D. V. CHUTE
SECONDED BY: H. F. LYLE
THAT WE ADD TO WALMSLEY BROS. LIMITED HOT MIX PAVING CONTRACT WITH THE COUNTY OF
ELGIN THE FOLLOWING SECTION:
WORK ON COUNTY ROAD #14 BETWEEN THE IONA BRIDGE AND COUNTY ROAD #16, 2,800 TONS
OF H.L.8 AT $25.23 PER TON AND 2,200 TONS OF H.L.4 AT $~~5.23 PER TON. THE COUNTY
OF ELGIN WILL SUPPLY THE ASPHALT CEMENT.
CARRIED."
The Engineer reported that tenders had been received fot the supplying and spreading
of Granular IAI material on County Road #2. The tender results were distributed to
the Committee members.
"MOVED BY: A. K. FORD
SECONDED BY: R. F. COLES
THAT WE ACCEPT THE QUOTATION OF JOHNSTON BROS. (BOTHWELL) LIMITED AT THEIR UNIT
PRICE OF $6.28 PER TON FOR SUPPLYING AND SPREADING OF APPROXIMATELY 9,000 TONS OF
GRANULAR IAI MATERIAL ON COUNTY ROAD #2 IN THE TOWNSHIP OF DUNWICH.
CARRIED."
The Engineer distributed truck tenders and a report regarding winter control
vehicles and sanders.
"MOVED BY: E. NEUAKMM
SECONDED BY: A. K. FORD
THAT WE ACCEPT THE TENDER OF CARRIER MACK TRUCK CENTRE FOR A MACK TRUCK AS PER
COUNTY SPECIFICATIONS AND THEIR TENDER TO BE DELIVERED WITHIN TWO (2) WEEKS AT
$74,031.84 (INCLUDING PROVINCIAL TIRE AND SALES TAXES).
CARRIED."
SI. 11-10,",,'.5, ONl (>.R 10
~UGUSl 15, 1989
? ~GE 7.
il-lE ENGINEER REPORiEO ON REZONINGS, EiC., (>.S fOLLO\olS:
1. io~nshiP of (>.ldborough:
ta) ihe Engineer reported that a site meeting had been held on the ~iller
Drain ~ith io~nshiP representatiVes regarding a severance proposal by ~r.
santoS on County Road H2.
ihe o~ner had placed fill on the road and drain right-Of-~ay and it ~as
decided that a drainage report ~ould be required.
tb) ihe Engineer reported that the George OKolisan severance proposed bY Mr.
santoS on County Road H2 ~ould require a drainage report.
lc) iM Engineer reported that a severance ~as requested on County lload //6 for
~r. De\olild as a surpluS d~ellin9'
2,. io~nshH)!' of ~alahide:
la) ihe Engineer reported that three l3) lots ~ere being rezoned to residential
on County Road H4S east of ~ount Salem.
lb) ihe Engineer reported that ~r. Ron Bro~er ~as proposing a partial division
on County Road H40 north of County Road H4S on the ~est side. Reeve NeuKamm
indicated that this development had gone to their planner. ihe Engineer
reported that thiS area had been prone to flooding in the past and that
major drainage ~orK ~ould be required.
3. io~nshiP of south Dorchester:
la) Rezoning on County Road H37 and County Road H48 east of l-ligh~aY H74. ihe
Engineer could not forSee any problems ~ith this proposal.
4. ihe Village of port Stanley Harbour Club Development. ihe Engineer reported
that he ~as still a~aiting the Village'S consultants' report~ith regard to the
~arr Drain. (>. draft agreement has been for~arded to the \-Iarbour Club o~ners
for their signatures.
S. io~nshiP of Bayham:
la) Rezoning for residential lots on County Road #43. lhe Engineer reported
that a public meeting ~ill be held on this development bet~een the cooK
and Phillmore BridgeS comprising three t3) lots.
6. io~nshiP of ~armouth:
la) On County Road #48 a minor variance to increase the height of a proposed
garage.
51. 1HOM~5, ON1~RI0
~UGU51 15, 1989
p~GE 8.
iHE ENGINEER REPORiED ON CORRESPONDENCE ~S fOLLO~S:
1. ~ letter received from the Village of springfield stating the required location
of "No parKing" signs in springfield.
"fJlOVED B'i: R. J. L~VERE~IJ
SECONDED B'i: H. f. L'iLE
iH~i ~E RECOfJIfJIEND iO COIJNi'i COIJNCIL iH~i ~ B'i-L~~ BE p~SSED PROHIBlilNG p~RKING
ON iHE NORiH SIDE Of COIJNi'i RO~D HS2 ~liHIN fIVE (S) fJlEiRES Of iHE E~Si LlfJIli Of
COIJNi'i RO~D H49 ~ND ~liHIN fIVE (S) fJlEiRES Of iHE ~ESi LlfJIli Of COIJNi'i RO~D H49
~ND ON iHE SOIJiH SIDE Of COIJNi'i RO~D HS2 ~liHIN fIVE (S) fJlEiRES Of iHE ~ESi LlfJIli
Of ~ELLINGiON SiREEi ~ND ~liHIN fIVE (S) fJlEiRES Of iHE E~Si LlfJIli Of ~ELLINGiON
51RE E1 .
2. ~ letter was received from the solicitor of fJlr. ~illiam Van patter regarding the
iownshiP allowing the erection of a building on a water run at Luton near County
C~RRIEn."
ihe Engineer reported that this waS a iownshiP matter.
3. ~ letter waS received from ontario Hydro regarding boring under County Road H3.
ihe Engineer felt that underground electrical services on County roads should not
be allowed due to potential conflict by the County or by local farmers. ihe
Engineer would inform ontario Hydro accordinglY,
4. ihe Engineer received a letter from fJlr. James Elliot requesting a four-way stop
sign on County Road IISO and County Road H42 in port Burwell. It was felt that
since this was an urban area the signing would be left as is.
S. ~ letter was received from the catfiSh CreeK conservation ~uthority requesting
financial aid for a studY on County Road H24 at the ~ingate Lodge. It was felt
that the Engineer should inquire as to what type of financial aid they were
requesting and what amount would be involved. It was also felt that County
priorities should be checKed prior to considering any financial aid for this
?foject.
6. ~ letter was received from the Village of Vienna requesting that land owned by
the County of Elgin in the Village be conveyed to them. ihe Engineer reported
that he was not exactlY sure where thiS land was, however he felt that there was
no problem in selling the land to the village if theY paid for all surveying
Road 1145.
costs.
SI. 1\-10tJI1\S, OM11\R 1 0
I\\JG\JSl 15, 1989
?f\Gt. 9.
II tJlO\/t.O 11'1: C. R. \oll LLSt.'1
St.COMOt.O 11'1: O. \/. C\-I\Jlt. N1St. 1\-1t. \llLLI\Gt. Or \llt.MMI\ 1\-11\1 \olt.
\JM1'1 CO\JMCIL 1\-11\1 \olt. 1\0
1\-11\1 \olt. Rt.COtlltJIt.MO 10 co ~ 1M 1\-10R Lt.nt.R OI\It.O J\JL'I
M\lt.'11 MG Or 1\-1t. PROPt. Rl ~
\-11\ \It. MO OIlJ t. Cl1 OMS 10 1\-1t. co G S\J R\lt.'11 MG ) I\R t. P 1\10 r OR 11'1
. Lt.GI\L t.'J.pt.MSt.S ~ IMCL\JOl
25, 1989 PRO\llOt.O 1\-11\1 I\LL \.. I\Gt. or \llt.MMI\ I\GREES 1\-11\1
1\-1t. COM\lt.'1I\MCt. I\-1E \11 L
1\-1t. \/lLLI\Gt. Or \llEMMI\ I\MO 1M ~ 1\-1t. CO\JM1'1 Or t.LGIM lr I\-1E
nn'l pt.RCEMl ~50%) Or 1\-1t. Mti PROCt.t.OS lit. RH\JMOt. 10
PROpt.Rl'1 lS SOLO 1M 1\-1t. r\Jl\JRt.. I\-1E PROPt.Rl'1 I\S Rt.Q\JWt.O rOll.
1\ R 1 G\-Il ~O r ~ \ol 1\'1 1\\R O\Jr\-l
1\-11\1 I\-1E CO\JM1'1 Or t.LGIM \-I1\\lE ~ \-I lS \JMOt.R 1\\t. COM1ROL Or I\-1E
tlIl\lMlt.MI\MCt. Or 1\-1t. IlRIOGt. O\/t.R I\-1E OilER CREt.\<. \ol\-lle
CO\JM1'1 Or t.LGIM.
CM~.R1.tU. "
\
"tJlO\/EO 11'1: E. Mt.\J\<.l\tJlt-I
St.COMOt.O 11'1. 0 J. I\\lRl\l'\
1\-11\1 \olE I\O;O\JR~ 10 \olEOMESOI\ 'I, SEPlt.tlIllt.R 13, 1989; 1\olt.OMESOI\ 'I, OC101lt.R 11, 1989;
I\MO 1\Jt.SOI\ 'I, OC101lt.R 31, 1989 I\LL 1\1 9: 00 1\. tlI. II
C~RR1.~U. "
cO\INH Of ElGIN\l.Ot.1l IlEPt.\l.~ENl
C\l.\lS\\EIl G\l.f\'1El fO\l. CO\lNl'( \l.Ot.O'2. IlUN\llC\\ 10W~
SUt-t\t.\l.'( Of QUOlt.l10NS
f\UGUS1 1989
SUPPLIER QU01EU PRICE PER
10N
JO\\NS10N BROS. tB01"WEll) ll~llEO ~'$6.. 2.8
"lE~ NEWBIGGING ll~llED $6.73
K,.Rl GER"OlD lR\lCKlNG ll~llED $6 .78
SE,.l-ON p"'11NG ll~llED $7 .10
Eo ,.NO E. ~ClMIG"l1N ,.GGREG,.IES l1~nEO $7 .18
~CKENIIE ,.ND "ENDERSON ll~llED $7.28
I.C.G. ~"IERl"lS ll~llED $8.80
I
-------
COUN1'i Of ElG1K
~ .-
QuotMION FOR r-. tr-.NUEM UIESEl tRUCK, G....". 64.000 tBS.
__ 0 - - -- -
CLOSING UME: r-.UGUst 10, 1989
- -- - '
\ INClUIHNG TIRE tr-.X. tRUCKS to SPEClFlCr-.nOKS ONl'fl
- _0- --- --
,. ~hite GMC Of London
P.O. BoX 458
Lambeth, Ontario
NO l 'SO
~hite GMC 3'5 HP cummins.
Cost estimated with \5 inch clutch and 18 inch front tires.
Not available until November 21. \989.
Inside/outside air control not available.
2. london Freightliner Limited
580 Clarke Road
london, ontario
N5V 3K5
freightliner 3'5 cummins.
Order time 90 dayS.
3. Kirby International trucks
48 ~rdelt ~venue
Kitchener, ontario
N2C 2C9
Not available until Ilecember \5. \989.
4. Carrier lruck Center
90 Enterpris~ Drive
London, Ontario
~N'M
~vai\ab\e noW.
Could go to Frink within the week to mount snoW plow
from truck 89. .
Front tires R 22.5 Bridgestone 20 plY
Rear tires \\ R 22.5 Bridgestone \6 ply,
lransmission.
'700 lb torQue capacity.
5. Forest City International trucks Limited
17'2 Dundas street East
london, ontario
N5W 3C9
90-day delivery.
$1' .164 .OOt.
$13.'36.00
$73,94\.00
c;$14,03r~8~
$74.869.92
6.
~otion lincO\n ~rcurY sales limited
276 t~eter Road
london, ontario
l\6l ,1\3
'OO~daY de\\very.
7.
Great lakes ~en~ortn limited
42\ industrial Road
london, ontar\O
w~'1 '16
8.
t<\ap\e City ford
40\ Ricnmond street
Chatham, ontario
l\7t<\ 1\\'9
9.
~eterbi\t of london incorporated
3\ ~UC"anan Court
london, ontariO
W:,l. 1\\'9
. I
\74.64'2..00
$86.(,\(,.00
\89.860.32
\92..302.. \2.
.. "
,
i
I
\
\
~h :
COUNTY OF ELGIN
lRUCK lENDERS - TANDEM TRUCK
Difference between White GMC and Carrier Mack
2.268.00.
Quote from Frink regarding new cheek plates for White GMC
$, 965.00
+ tax
$1,042.00
[Net difference of $1,226!J
Frink could change snow plow from our Truck 89 (Mack) to new Mack truck in
mid-September. They would mount box off Truck 89 onto new Mack for winter and
we could mount sander on Truck 89 for winter. We would put original box on
Truck 89 in the spring and by that time Frink would have built a box for the new
truck. (Our boxes are custom-made heavy duty.)
COUN1'! Of ELGIN ROM) COMM111EE
;;:...;.- - '-=-
~ 19,-1989 SESSIQ!!.
.uRS1 ~
10 l"E W~ROEN ~NO MEMBERS Of l"E COUN1~ Of ELGIN COUNCIL
~OUR RO~O CO~111EE REPOR1S AS fOLLOWS:
1. Construction continues on the Middlemiss Bridge over the lhames
River.
lhe contractor McLean laylor Limited has completed the erection of
steel and is presentlY placing deck form work and deck reinforcing
steel. lhey hope to have the deck poured by the end of ~Ugust.
lhey are also placing rip rap on the north bank of the river.
2. Walmsley Bros. Limited have completed asphalt paving on County Road
H51 (Southdale Road). the top coat on County Road 122 (fairview)
near County Road H21. and the top coat of asphalt on County Road
H24 from the top of the port Bruce hill westerlY as well as work
for the 10wnsh1P of ~armouth and paving at the st. lhomas psychiatric
Hospital for the Ministry of Government services.
Before the end of July they expect to complete top coat paving on
County Road H2 between the Coyne Road and County Road 15 and complete
their resurfacing contract on County Road HIB west of County
Road 14 as well as the toP coat work at the Port lalbot culverts on
County Road '16 and the Shaw Culverts on county Road 145.
3. lenders were called for the erection of two (2) pre_engineered
steel garage buildings at WhiteS station to replace the old hangar
building which was removed earlier in the year.
lhe lowest tender received was in excess of $233.000 and had been
modified from the County's specifications.
lhe Committee rejected all tenders and have accepted a quotation
from steel Way Building systems. R. R. 15. ~ylmer for the material
for two (2) buildings in the amount $145.590.48 (including provincial
Sales lax). Materials in the amount of approximatelY $11,500 from
other sources are also required.
One building will be BO' Wide X 126' long with a 14' X 14' door in
each end. lhis building will house pickuP trucks. tractors, etc.
lhe other building will be 10' Wide X 150' Long with 125' of the
south side open and will house dump trucks and winter control
vehicles.
continued
COUNt'! Of ELGIN ROAO COMMIttEE
JUL'! 19, \989 SESSION
~--
PAGE 2.
steel Way Building systems will not only supplY the material but
the necessary plans to meet the Ministry of labour's requirements.
In the original tender call the County was to supplY all site work,
concrete and electrical work.
~our Committee has decided to erect these buildings using County
forces in late fall and early Winter.
4. lraffic is now using the diverted County Road 130 through concession
XIII, lownship of '!armouth.
It is hoped to place a base coat of pavement on this road by
mid-AUgust.
If sufficient funds are available a top coat of asphalt will be
placed later on in the year.
\olE RECOMMENO:
1. lhat a by-laW passed authorizing the Warden and Clerk to sign a
deed on behalf of the County of Elgin jointlY with the 10wnshiP of
Malahide to sell a portion of Lot 35, concession VIII, 10wnshiP of
Malahide to Mr. LeroY Eicher.
lhis property was formerly owned by the County of Elgin and sold to
the 10wnship of Malahide some years ago. ~s part of the agreement
the 10wnship of Malahide agreed to pay 50% of any increase in cost
over the purchase price and disposal expenditures to the County of
Elgin.
2. lhat a by-law be passed amending the by-laW adOpting a Plan of
County Road Improvement establishing the County road system under
the public lransportatiOn and Highway Improvement ~ct.
lhis by-laW will designate the constructed road through Lot B,
concession XIII, 10wnshiP of ~armouth as County Road 130.
~t the same time it is necessary to change the numbers and the
descriptions of the present county Road 130 between Lots 8 and 9,
concession XIII and between concession XIII and XIV, 10wnshiP of
~armouth as well a portion of the lownline Road between Westminster
and ~armouth lownshiPS (Road ,34).
continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
JULY 19, 1989 SESSION
FIRST REPORT
PAGE 3.
This will allow proper designation for a through highway by-law and
will allow the portions of Road 130 no longer being used as the main
road to be reverted to the Township of Yarmouth at a later date.
3. That a by-law be passed reverting the portion of County Road 1'20
(Carlow Road) south of Bridge Street (Highway 14) in the Village of
Port Stanley to the Village of Port Stanley.
The Village has agreed to assume Carlow Road as a Village strl~et.
4. That a by-law be passed to amend By-Law No. 87-01 (Through Hi9hway
By-Law) to designate County Road 130 as constructed in Lot 8, Concession
XIII, Township of Yarmouth as a through road and designate the Division
Line portion of Road 19 in Aldborough as a through road.
5. That a by-law be passed amending By-Law No. 84-23 regulating parking
and adding a section to Part 'C' as follows:
No vehicle with'a registered gross weight in excess of 4,000 kilograms
shall remain parked or standing upon any part of highway under the
jurisdiction of the County of Elgin for a period exceeding three
(3) continuous hours or remain parked or standing upon any part of
a highway under the jurisdiction of the County of Elgin betwelen the
hours of 3:00 a.m. and 5:00 a.m.
6. That a by-law be passed to facilitate the repair of highways and
bridges under the jurisdiction of the County of Elgin.
This by-law prohibits the placement of signs, garbage and other
refuse on the County road allowance.
We have been advised that until we have such a by-law in place we
can take no legal action against people who place signs and other
materials on the road allowance.
We have had several cases where people have refused to remove
derelict motor vehicles, signs, etc. on the County roads and 'we
have been powerless to have them removed.
When this by-law is passed the County will be able to take appropriate
action.
Continued . . .
COUNT'{ Of ELGIN ROAD COMMITTEE
JUL'{ 19, 1989 SESSION
,rrm-REPORl-- ---
PAGE 4.
1. lhat a by-law be passed empowering the Warden and Clerk to sign a
consent and waiver of notice with regard to the boundaries of
County Road 120 (CarlOW Road) in the Village of port Stanley shown
on a plan drawn by 1. C. McLaren Limited, ontario Land Surveyors,
dated November 16, 198B which shOWS the boundaries of CarlOW Road
in part of Lot 11 and Lot 12, east of CarlOW Road, Registered
Plan 1111, Village of port stanley.
lhe signing of this consent to occur only after an agreement satisfactory
to the County of Elgin Road Committee has been received from 156901
ontariO Limited and a certified cheque in the amount required by
the County of Elgin Road committee be deposited with the lreasurer.
~n agreement is presentlY being negotiated with 156901 OntariO
Limited with regard to restoration work which will be required on .
County Road #20 and the channelization required for entrance to the
Harbour Club condominium site.
~LL Of WHICH IS RESPEC1FULL~ SUBMlllEO
-- - --
\oJ. A. MARTYN
CHAIRMAN
SI. I~OM~S, O"I~RIO
JUL'1 ", '9B9
?f\GE ,.
on luesday, Jul Y ", '989 at 9 :UU (1....-
Martyn. ~lSO present ~ere Mr. Jim Ricnards and Mr. Bob stocK of
lransportatiOn of ontario, tne Engineer and ~ssistant Engineer.
I~E COu~l~ Or ELGI" RO~O COMMlllEE met at tne ~dministratiOn Building
_^ _ m ~ll members ~ere present e~cept Reeve
. ..__ M\nistry of
\\~O\jED B'1:
SECO"OEO B~: C. ~ILLSE~
1~~1 EMIL "EUK~MM BE C~~IRM~" rOR I~E MEEll"G Or JUL~ ", '989.
Cf\RRl ED. \\
f\. FORD
\I~O\jED B'1:
SECO"OEO B~: ~. MEIE"BERG
1~~1 I~E MI"U1ES Or I~E MEEll"G Or JU"E 8, '989 BE ~PPRO~EO.
Cf\RRIED. \\
R. F. COLES
I~E E"GI"EER REPOR1EO ~S rOLLO~S:
,. supplementary request for ~orK on tne Gillets Bridge decK nad been approved
bY tne Ministry of lransportatiOn of ontario for an e~penditure of $'00,000
. .' I . b' d 1M
subsidized 80% by tne province since tnlS bridge IS a to~n Ine rl ge.
Engineer indicated tnat ne ~ould ~rite a letter of tnanKs to tne Minister of
lransportatiOn ~itn a copy to Marietta Roberts. lne Engineer nO~ felt tnat
more money ~ould be available to complete tne Road # 2 construction ~orK.
2. lne Engineer reported tnat tne draft environmental study report for tne
lates Bridge closing nad not yet been received from tne consultant.
3. lne Engineer reported tnat ne nad received nO replY from tne "atural
ReSOurces Gas regarding tne francnise agreement.
4. lne Engineer reported tnat ne nad nad diSCUssions ~itn tne cable 1.~'
company in port Bur~ell regarding tM location of some of tMir cables and
tneir proposal to e~tend tneir line outside of tne village limitS.
. t A that he had for~arded a copy of tne MiddlemisS Bridge
5. lne Engineer repor eu" .. ..
funding proposal to tne county of Middlese~ for tneir approval.
6. lne Engineer reported tnat after furtner disCUssion ~itn Mrs. ~elen scnram
regarding tne county maps, ne discovered tnat it ~as not clear to Mrs.
scnram tnat tne county ~antedfinancial input into tne preparatiOn of tnese
maps. lne Engineer indicated tnat ne ~ould pursue tniS matter furtner.
51. 1HOM~S, ON1~RIO
JUL'1 ", '9B9
?f\GE 2..
7. lne Engineer reported tnat ne nad issued several Hydro over~idtn permits in
anticipation of tneir 10~erline construction.
8. lne Engineer referred to correspondence and a map received from tne lown of
~ylmer regarding a proposed detour using Beecn and Elm streets during tne
construction of lalbot street. Since tne letter indicated tnat any
mai~enance required during tnis construction p~iod ~ill be ass~d by tne
10~n, tne Engineer gave nis approval for tniS detour. Ho~ever, tne Engineer
questioned ~netner tne travelling public ~ould foll~ tne proposed detour
9. lne Engineer received furtner correspondence from tne Ministry of
lransportation of ontario regarding tne RIMS update and ne felt tnat tniS
process ~ould be furtner delayed. It appears tnat tne Ministry is snort
staffed in 1oronto.
route.
"MO\jED B'1:
1\. FORD
SECO"DED B~: R. L~~ERE~U
1~~1 I~E rOLLO~l"G p~~LlS1S BE ~PPRO~EO.
p~~LlSl "UMBER 24 /WIOU"Tl"G 10 $101,059.95.
p~~LlSl "UMBER 25 /WIOU"II"G 10 $22,,997.58.
p~~LlSl NUMBER 26 I>.MOUNTl"G 10 $9' ,265.43.
pl>.~LlSl "UMBER 27 ~MOU"11"G 10 $6,,075.95.
CI\RR 1 ED. \I
'0. lne Engineer distributed copies of tenders received and otner options for
tne supplY and erection of tne t~O County garages. ~fter some diScUssion,
it ~as decided to nave tne county staff erect tne buildings.
"~O\JED B'1:
C. WILLSE'i
SECO"DED B~: D. J. ~~R~M
1~~1 lHE lE"DERS RECEl~ED rOR lHE G~R~GE BUILDl"G FROM ~LL BIDDERS BE
REJEC1ED ~"O I~E CERllrlED C~EQUES BE RE1UR"ED 10 I~E BlDDERS.
Cf\RRIEO."
ST. THOMAS, ONTARIO
JULY 11, 1989
PAGE 3
IIMOVED BY:
D. V. CHUTE
SECONDED BY: D. J. AVRAM
THAT THE QUOTATION OF STEELWAY BUILDING SYSTEMS OF R. R. # 5, AYLMER BE
ACCEPTED FOR SUPPLY OF MATERIALS AS PER THEIR QUOTATION FOR TWO (2)
STEEL PRE-ENGINEERED BUILDINGS: ONE - 80 x 125 FEET; OTHER - 70 x 150
FEET WITH ONE 125 FOOT SIDE OPEN STANDARD COLOR AT $145,590.48
(INCLUDING PROVINCIAL SALES TAX). (QUOTATION TO INCLUDE ALL NECESSARY
ENGINEERING DRAWINGS.) DOORS EXTRA. ALL MATERIAL AND DESIGNS SUBJECT
TO THE MINISTRY OF LABOUR APPROVAL.
CARRIED. II
THE ENGINEER REPORTED ON WORK TO DATE AS FOLLOWS:
1. The first round of sweeping had been completed and the second round has been
started. The sweeper has also been preceding the surface treatment crews and
the line painting crews as well.
2. Pavement Marking.
The yellow paint has been completed and the white painting has commenced.
The City has been done and the Town of Aylmer is schedule'd shortly.
3. Grass cutting has been proceeding satisfactorily and the first round has been
completed. The mowers now are doing the second pass to the property line.
4. Surface treatment has commenced with work completed on several schools,
County Road # 35, County Road # 48, Elm Street and Centennial Avenue. Work
has been completed for the Township of Southwold at the Bostwick Road. Due
to conflicting vacations of some members of the County staff, surface
treatment will be put on hold for a week. After this pE~riod, it is
anticipated that 2 to 3 weeks will be required to do work in Kent County,
Tillsonburg, Aylmer and other County roads to the west.
5. Radio Road - :Road # 30.
Construction work is proceeding quite well and it is anticipated that the
road will be open as a gravel road this week. The Engineer indicated that
by-laws would have to be passed to close sections of the old County Road # 30
and 34. The sign crew has commenced erecting new stop signs for the new
alignment. It is anticipated that paving will commence in mid-August.
SI. I~OM~S, O"I~RIO
JUL'1 ", '9B9
? f\GE l\..
lne Engineer reported tnat tne county of Middlese~ ~no are reconstructing
tneir road nortn of Elgin county nave closed tnat portion of tneir road
during tne duratiOn of tneir construction until appro~imatelY tne middle of
~Ugust. It ~as reported tnat Mr. carr appears quite nappY ~itn tne recent
~orK carried out on tniS project.
6. lne access road for tne psycniatriC ~ospital off County # 45 nas been
basicallY completed ~itn tne e~ception of clean-up, RepresentatiVes from tne
Ministry of Government Services ~ere quite pleased ~itn tne ~orK completed bY
the county.
7. paving nas been completed in ~armoutn 10~nsniP on concession l~, County Road
# 22, patcnes on County Road # 40 and 45, County Road # 24 and soutndale
Road. lne contractor nad otner ~orK commitments and ~ould be off for a ~eeK
at ~nicn time ne ~ould carry on ~itn tne paving of County Road # 2, County
Road # '8 and patcnes on County Road # 45 and County Road # '6 above tne
Super span culverts.
8. lne clean-up ~orK on County Road # 20 follo~ing last year'S resurfacing naS
been basicallY completed ~itn tne e~ception of picK up of miscellaneous
'0.
9. SMuldefing nas commenced on County Road # 46.
Granular ~ material nas been spread on soutndale Road and County Road # 24 as
required. 1M Engineer reported tnat ~nen tne surface treatment ~orK is
complete, it is e~pected tnat tM remaining aspnalt resurfacing projects
~ould be cleaned up and construction ~ould begin on County Road # '4 at
Middlemiss Bridge and County Road # 2.
~orK nas commenced on tne Gillets Bridge repair ~orK and naif of tne repair
~orK on tne 10na Bridge nas been completed.
lne MiddlemiSS bridge project nas been progressing satisfactorilY ~itn tne
steel bo~ girderS installed and tne contractor starting nis forms for tne
decK ~orK. lne contractor e~pects to pour tne decK at tne end of ~Ugust and
nave tne bridge open to traffic by october ,. lne Engineer reported tnat
bet~een tne soils consultant and tne contractor, tne quality control of tne
debriS.
" .
"2.
riP raP nas been sorted out.
SI. I~OM~S, O"I~RIO
JUL'1 ", , 9B9
? ~GE 5.
'3. lne Engineer reported naving disCUssed tne overload on tne Robbins
pin_connected trUSs ~itn otner people ~no felt tnat tne bridge snould not
nave stood up to tne load. lne Engineer reported tnat ~r. Ken Kleinsteiber
~ould be inspecting tne bridge on JulY 20, '989.
'4. lne Engineer reported tnat ne estimated tne four municipal drainS on st.
George st. ~ould cost tne county Road department appro~imatelY $94,000. 1~0
reports nave been to tne court of Revision and t~O more reports are in tne
process of being ~ritten for tne consideratiOn meeting. It is antiCipated
tnat tne t~O road crossings ~ould be completed by tne county prior to tne
final approval of tne municipal drains. ~lsO in tne near future, it ~as
e~pected to install tne curb and gutter and any miscellaneous drainage ~orK
required in tne area in antiCipation of tne final coat of aspnalt. ontario
~ydro nas been requested to move several nydro poles in tne area at an
estimated cost of appro~imatelY $'8,000 to tne County.
'5. lne Engineer reported tnat tne final engineering nas yet to be completed for
tne intersection of County Road # 22 and County Road # 27. rurtner ~orK is
required on tne needs study update and tne RIMS information nas yet to be
incorporated into tne County computer program.
I~E E"GI"EER REPOR1ED 0" PERSO""EL M~IIERS ~S rOLLO~S:
1\..
RoY Laforge is on long-term disability.
Jim ~atters is on ~orKmen's compensation.
Jim McLa~s is nO~ ~orKing in tne Garage ~itn Jim cnaplo~,
~ ne~ girl ~ill be starting in tne office on JulY '7.
~arley undernill agreed to meet tne Road emplOyees regarding tne cniropractiC
ser~ices.
lne Engineer reported tnat tne statuS of tne nours of ~orK for tne office
tecnnical staff appear to nave been ignored bY tne personnel Committee. lne
Engineer reported tnat ne ~ould be taKing several days of nolidays during tne
f J ' A ~'Ugust 1he Engineer passed out varioUs ne~s cliPpings
montns 0 u,y anu ~ ·
for tne members information.
, .
2.
3.
5.
6.
--~'
ST. THOMAS, ONTARIO
JULY 11, 1989
PAGE 6.
"MOVED BY:
D. V. CHUTE
SECONDED BY: H. LYLE
THAT WE APPROVE FOR PAYMENT THE ACCOUNT OF MCLENNAN AND WRIGHT FOR
SERVICES RENDERED WITH REGARD TO NATURAL RESOURCES GAS FRANCHISE IN THE
AMOUNT OF $6,735.45 BEING THEIR ACCOUNT TO MAY 29TH.
CARRIED. II
"MOVED BY:
R. F. COLES
SECONDED BY: D. J. AVRAM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SIGN A DEED ON BEHALF OF THE COUNTY OF ELGIN
JOINTLY WITH THE TOWNSHIP OF MALAHIDE FOR A PORTION OF LOT 35,
CONCESSION VIII, MALAHIDE TO LEROY EICHER.
CARRIED. II
The Engineer briefly discussed the condominium agreement in Port Stanley
on County Road # 20. He indicated that he would have to modify the agreement to
suit his needs and that he still required a report from the drainage engineer
regarding the Marr drain. The Engineer felt that this would be sorted out either
this week or next week.
"MOVED BY:
H. MEZENBERG
SECONDED BY: R. LAVEREAU
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED EMPOWERING
THE WARDEN AND CLERK TO SIGN A CONSENT AND WAIVER OF NOTICE WITH REGARD
TO THE BOUNDARIES OF COUNTY ROAD # 20 (CARLOW ROAD) IN PORT STANLEY AS
SHOWN ON A PLAN DRAWN BY I. C. MCLAREN LIMITED DATED NOVEMBER 16, 1988
WHICH SHOWS THE BOUNDARIES OF CARLOW ROAD IN PART OF LOT 11 AND LOT 12
EAST OF CARLOW ROAD, REGISTERED PLAN # 117 IN THE VILLAGE OF PORT
STANLEY. THE SIGNING OF THIS CONSENT TO OCCUR ONLY AFTER AN AGREEMENT
SATISFACTORY TO THE COUNTY OF ELGIN ROAD COMMITTEE HAS BEEN RECEIVED
FROM 756901 ONTARIO LIMITED AND THE REQUIRED DEPOSIT MONEY DEPOSITED
WITH THE COUNTY OF ELGIN TREASURER.
CARRIED. II
51. 1HOM~5, ON1~RIO
JUL"{ ", '9B9
P ~GE 7.
lne Engineer reported tnat ne nad received a call from tne drainage
superintendent of "ortn Dorcnester 10~nsniP regarding a municipal tile drain on
County Road # 37. lne superintendent requested some restoration ~orK be carried
out by tne County since ne felt tnat tne drain ~as under tne paved portion of tne
county Road. lne Engineer indicated tnat ne ~ould pursue tniS matter furtner as
required.
"MO\jED B'{:
~. K. FORD
SECO"DED B~: D.~. C~U1E
1~~1 ~E ~CCEPl I~E QU01~110" Or MC~sp~~Ll I"DUS1RIES LIMllED rOR I~E
SUPPL~Or ~Sp~~Ll EMULSIO" ~1 24. '92 CE"IS PER LlIRE (l"CLUDI"G
PRO~I"CI~L S~LES I~X), r.O.B. I~EIR lERMI"~L I" PORI SI~"LE~ OR 25.6
CE"IS PER LllRE ll"CLUDI"G PRO~I"CI~L S~LES I~X) DELI~ERED ~"~~~ERE I"
I~E COU"I~ Or ELGIN ~S REQUIRED.
C~RRIED."
"~O\jED B"{:
SECO"DED B~: C. ~ILLSE~
1~~1 ~E RECOMME"D 10 COU"I~ COU"CIL 1~~1 ~ B~-L~~ BE p~SSED 10 ~ME"D
I~E B~-L~~ ~DOPll"G ~ PL~" Or I~E COU"I~ RO~D IMPRO~EME"1 ES1~BLIS~I"G
I~E CoU"I~ RO~D S~SIEM I" I~E COU"I~ Or ELGI" U"DER I~E PUBLIC
lR~"SPOR1~110" ~"D ~IG~~~~ IMPRO~EME"1 ~Cl 10 DESIG"~IE ~S ~ COU"I~
RO~D I~E CONS1RUC1ED RO~D I~ROUG~ LOl 8, CO"CESSIO" XIII, 10~"S~IP Or
"{f\RMOU1H.
D . J. f\ \j Rf\~
Cf\RRIED."
"MO\lED B"{:
SECONDED B~: D. J. ~wNJI
1~~1 ~E RECOMME"D 10 COU"I~ COU"CIL 1~~1 ~ B~-L~~ BE p~SSED 10 NJlE"D
B~-L~~ "0. 87-0' I~ROUG~ ~lG~~~~S 10 M~KE I~E DnISIO" Ll"E Or
~LDBOROUG~ 10~"S~IP ~ I~ROUG~ RO~O ~"O 10 OESIG"~IE RO~O # 30 ~S
CO"SIRUC1EO I~ROUG~ LOl 8, CO"CESSIO" XIII, 10~"S~IP Or ~~RMOU1~ ~
1\-\ROUG\-\ ROf\D.
\-\. ~E1.ENBERG
~,
C~RRl EO. \I
51. 1HOMf\S, ON1~RIO
JUL'( ", '9B9
p~GE B.
lne Engineer reported tnat ne nad received a notice regarding an
environmental assessment for tne Green Lane landfill site proposed e~pansion by
St. lnomas Sanitary Collection Services on County Road # '8. lne Engineer
indicated tnat ne would nave no objection since tne road is presentlY paved and it
~ill be resurfaced again tnis year.
I~E E"GI"EER REPOR1ED 0" REIO"I"GS ~"D ~~Rl~"CES ~S rOLLO~S:
,. On County Road # 2, tne Engineer reported tnat ne ~ould meet tne developer
Mr. Santos regarding several lot severances and indicating to nim tnat a
municipal drain ~ould be required to service tne lots at tne developer's
2. County Road # 3 _ lne PullyblanK/Lee commercial development nas not yet
supplied a plan of tneir proposal.
3. On County Road # 3, tne "e~ Glasgo~ lrailer ParK Development has also not
supplied a plan of tneir proposal.
4. on County Road # 8 tlo~nsniP of Dun~icn), a proposal ~as received for
residential rezoning of t~o lots in tne ~allaceto~n area. lne Engineer
reported tnat a municipal drainage report ~ould be required.
5. On County Road # '4 tlo~nsniP of Dun~icn), a rezoning to commercial for a
store at lona Station ~as requested. lne Engineer could see no problem ~itn
thiS.
expense.
6. On County Road # 23 tlo~nsniP of ~armoutn), a rezoning for a subdiVision bY
Mr. Reeb near port stanley at County Road # 24. ~ municipal drainage report
nas been commenced and a plan of subdivision ~ould be required.
7. county Road # 40 tlo~nsniP of Malahide) - regarding residential rezoning at
8. On County Road # 45 tlo~nsniP of Malanide) - rezoning to residential near
~ount Salem.
summer's Corners.
,,----
9. On County Road # 38 tlo~nsniP of Baynam) - a drive~aY for tne Morrisey
severance nas been sorted out by tne Engineer. Ho~ever, it may require t~O
catcnbasins, fill and some CSP pipe wnicn could prove to be quite e~pensive.
ST. THOMAS, ONTARIO
JULY 11, 1989
PAGE 9.
10.
On County Road # 42, a letter was received from Municipal Affairs regarding a
trailer park east of Port Burwell, Vanderispaillie, indicating that they had
received the objection for this development from the Township.
THE ENGINEER REPORTED ON CORRESPONDENCE AS FOLLOWS:
1. A letter from the County of Middlesex indicating that their remaining funds
available to pay accounts on the Middlemiss Bridge are approximately $155,000.
2. A letter from the Village of Springfield regarding the restriction of parking
on County Road # 52. This matter was initiated last year by the former
reeve. The Engineer indicated that he would look into this matter and have a
by-law prepared for the next meeting.
3. A letter from Mrs. Pearce with a request to erect guard rails on County Road
# 45 near her residence at Jaffa. The Engineer reported that the County was
presently being sued by Mrs. Pearce and others with respect to a recent
accident in the area. Thus, it was decided not to do anything in this matter
at this time.
"MOVED BY:
C. WILLSEY
SECONDED BY: A. FORD
THAT WE ADVISE MRS. BEATRICE PEARCE THAT WE ARE NOT PREPARED TO ERECT
GUARD RAILS ON COUNTY ROAD # 45 AT JAFFA IN FRONT OF HER PROPERTY.
CARRIED. II
4. A letter from the Village of Port Stanley regarding the poor condition of
Carlow Road, County Road # 20, south of Bridge Street.
IIMOVED BY:
R. LAVEREAU
SECONDED BY: H. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED REVERTING
THAT PORTION OF COUNTY ROAD 20, SOUTH OF BRIDGE STREET, TO THE VILLAGE
OF PORT STANLEY.
CARRIED."
ST. THOMAS, ONTARIO
JULY 11,1989
PAGE 10.
,-
"
5. A letter from the village of Port Burwell regarding the Chatham Street drain
enclosing a petition which had no signatures entered on it. It was decided
that the County would not pursue this matter further.
6. A letter from the National Transportation Agency regarding the Canadian
Pacific Port Burwell subdivision which matter is still before the federal
courts and has not yet been officially abandoned.
7. Correspondence on the sitting task force on Low Radioactive Waste soliciting
participation.
8. Letters were received from Charlene Berdan and others regarding County Road #
35 at Orwell requesting that "Children At Play" signs be installed. The
committee felt that the reduced speed zones should be adequate and suggested
that prior to any other options being considered that the Provincial Police
be consulted.
9. Letter received from Mr. Tom Intven regarding a reduction in the speed on
County Road # 57.
10. Letter from the Frank Cowan Company Limited advising that the County's
insurance covers Engineers for the County, regarding Section 88 of the Ontario
Association of Professional Engineers Act which requires insurance for the
certificate of authorization to perform work for others.
11. A letter from Andrew Wright on behalf of the Green Lane landfill concurring
with the site methods of calculations and asking that the Ministry certificate
of approval for the site be amended and asking that the specific language be
reviewed with the applicant.
12. A letter from the City of Guelph asking Bell Canada to develop recycling for
old telephone directories.
13. A letter from A.M. Spriet and Associates regarding the Louise Street
intersection with County Road # 34 in the Village of Belmont. The Engineer
indicated that the problems in this area have been sorted out.
14. A letter was received from the Township of Yarmouth returning the County of
Elgin's drainage petition with regard to properties at Dexter on County Road
# 24, since no interest was expressed by local land owners.
51. 1HOM~S, ON1~RIO
JUL'l, ", '989
P J\GE ".
'5. rurtner correspondence ~as received from tne Municipal Engineering ~ssociation
and tne Ministry of lransportation regarding tne council's resolution on tne
Ministry poliCY on surface type standards to be incorporated into tne
province's needs study metnods.
'6. ~ letter ~as received from tne City of London ~nicn ~as sent to tne Ministry
of lransportatiOn requesting an appointment on benalf of tne MunicipalitieS
~nicn nave supported tne City of London's resolution for tne ~idening of
High~ay # 40' between London and ~oodstocK including Elgin County.
'7. ~ letter from ontario ~ydro requesting tne County of Elgin'S' to 5 year road
construction plans.
'8. ~ letter from tne Ministry of Municipal ~ffairs regarding Bill 20'.
'9. ~ letter from tne oeputy Minister of Municipal ~ffairs asKing input ~itn
regard to Bill '0' ~nicn tne Minister proposes to revive giving Counties
jurisdiction over tne disposal of solid ~astes.
20. Information from tne Better Roads Coalition.
2'. Information from the Ministry of lransportation ~itn amendments to tne ~ign~ay
lraffic Act, Bill 2'9 regarding tne creation of portable parKing permits for
disabled persons.
"MO\lED B'l:
o. J . f\ \l R~~
~
SECO"DED B~: R. L~~ERE~U
lH~1 ~E RECOMME"D 10 COU"I~ COU"CIL lHAl ~ B~-L~~ BE p~SSED ~ME"DI"G
B~-L~~ "0. 84-23 REGUL~II"G p~RKI"G ~"D ~DDI"G ~ SEClI0" 10 p~Rl "0. C
~S FOLLOWS:
"0 ~E~lCLE ~11~ A REGIS1ERED GROSS ~EIG~1 I" EXCESS Or 4,000 KILOGR~MS
S~~LL R~M~I" p~RKED OR SI~"DI"G UPO~ ~"~ p~Rl Or ~"~ ~IG~~A~ U"OER I~E
JURISDICI10" Or I~E COU"I~ Or ELGI" rOR ~ PER10D EXCEEDI"G 3 CONll"UOUS
~OURS OR REM~I"ED p~RKED OR SI~"DI"G UPO" ~"~ p~Rl Or ~"~ ~IG~~~~ U"DER
I~E JUR1SD1Cll0" Or lHE COU"I~ Or ELGI" BE1~EE" I~E ~OURS Or 3:00 ~.M.
~ND 5:00 J\.M.
CJ\RR 1 ED · \I
ST. THOMAS, ONTARIO
JIUL Y 11, 1989
PAGE 12.
IIMOVED BY:
R. F. COLES
SECONDED BY: H. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED TO
FACILITATE THE REPAIR OF HIGHWAYS AND BRIDGES UNDER THE JURISDICTION OF
THE COUNTY OF ELGIN. THE BY-LAW WOULD PROHIBIT THE PLACEMENT OF SIGNS,
GARBAGE AND OTHER REFUSE ON THE COUNTY ROAD ALLOWANCE.
CARRIED. II
The Engineer briefly discussed the by-law regarding entrances using Kent
County's by-law as a reference. The Engineer indicated that he would revise this
by-law and bring it back to the next meeting. It was suggested that a fee of $75
be used.
The Engineer requested what the role of the County's by-law enforcement
officer would be with regard to the enforcement of the above by-laws. The
Committee felt that this should be addressed by the County government committee.
The Engineer reported that his equipment budget had available approxi-
mately $80,000 and he suggested that 2 or 3 pick-ups be purchased or a dump truck.
The Committee agreed that the Chairman and Warden should be present for the tender
openings and award the purchase accordingly.
The Engineer requested the Committee what role the Road Committee could
have for recommendations to the Warden's Steering Committee on County Government
Reforms with regard to Engineering services that the County might perform. It was
suggested that the Engineer may attend the next meeting which will be held on
September 28, 1989.
The Engineer briefly introduced the discussion of setting up a 1 to 5
year future road program. The Engineer indicated that he would send the members
additional information regarding this program and it could be discussed at the
next meeting.
IIMOVED BY:
C. WILLSEY
SECONDED BY: D. J. AVRAM
THAT WE ADJOURN TO AUGUST 15 AT 9:00 A.M. AND SEPTEMBER 13 AT 9:00 A.M.
CARRIED. II
4JJ "Ml1AiF
CHAIR~N
COUNTY OF ELGIN ROAD DEPARTMENT
TENDER EQUIPMENT STORAGE GARAGES
CLOSING DATE JULY 5, 1989
1. Concepts Unlimited Incorporated (Fritz)
R. R. 114
london, Ontario
N6A 488
Phone: 686-7731
Fax No.: 633-3340
2. Falls Construction limited
1255 Commissioners Road West
Suite 235
london, Ontario
Phone: 641-2911
3. H.I.R.A. limited
29 Steele Street
St. Thomas, Ontario
N5R 2Y2
Phone: 633-2670
Fax No: 631-9154
4. Reid and Deleye Contractors limited
P. O. Box 272
Courtland, Ontario
NOJ IEO
Phone: 688-2600
Fax No.: 688-2700
COUNTY OF ELGIN
SUMMARY OF EQUIPMENT STORAGE GARAGES
CONCEPTS REID .ANn
ITEM NO. DESCRIPTION OF ITEM UNIT PRICE FALLS (FRITZ) H.I.R.A. DEtEYI:
-
'A' Supply and construct a Steel (Lump Sum) $106,992.00 $117,523.35 $122,909.nn $121,063.00
Clad Metal Building 65' X 126'
with two (2) Overhead Doors
14' 2" X 14' (one at each end).
'B' Supply and construct a Steel Clad (Lump Sum) 105,633.00 114,215.45 140,550.00 126,700.00
Metal Building 70' X 154' (open
126' along one side).
TOTAL TENDER $212,625.00 $231,738.80 $263,459.00 $247,763.00
'e' Additional cost for supplying and (Per Bay) $ 14,985.00 $ 18,839.20 $ 25,461. 00
constructing up to two (2) Bays
for Item 'A' (Bay 14' Wide X 65'
Long) .
'D' Credit for deletion of up to two (Per Bay) 12,22q.00 18,839.20 20 , 166 . 00
(2) Bays for Item 'A' (Bay 14'
Wide X 65' Long).
'E' Additional cost for supplying and (Per Bay) 14,274.00 20,101.62 25 ,461. 00
constructing up to two (2) Bays
for Item 'B' (Bay 14' Wide X 70'
Long - On the open side).
'F' Credit for deletion of up to two (Per Bay) 10,869.00 20,101.62 19,791.00
(2) Bays for Item 'B' (Bay 14'
wide X 70' Long - On the open
side) .
'G' Supplying and construction of (Lump Sum) 21,154.00 ^A .,,."" "A .,0 ~t:n nn
~'+, .I.0~.'+'+ G.o,~U::7.vv
Addition to Item 'A' IS' Wide
X 126' Long X 8' Height at eave.
'H' If length of Item 'A' increases or (Per Sq. Ft.) 10.00 12.78 15.50
decreases, state price for this
change. (Addition 'G' to be same
length as 'A'.)
TOTAL $233.779.00 $255.901.24 $292.028.00
~
Does not include non standard colour (ie., Green). t$I,168.56 Extra)
lhree (3) wall exhaUst fans (may not be required).
supplY Building (Delivered to WhiteS station)
(including Engineering Requirements of the lender)
Insulation and Vapour Barrier
(10tal Laminating products, London)
~
~
~~~~
lR. R.,5 1\~LME\l OIll~RIO)
JUL'{ 1\, 1989
~W\~
~:
Quoted 80 feet Wide X 125 feet Long X 16 feet High
~
~ was 65 feet X lZ6 feet X 16 foot at Eve
and Lean 10 of 15 feet X 126 feet (8 foot at Eve)
lWO (2) overhead 14 foot X 14 foot Doors llnstalled)
power operators, etc. (Simcoe overhead Door)
four (4) Doors with panic Hardware
(Steelway Building System)
TO" AL
N01E: provincial SaleS lax Included.
~
$13,441.'56
1,149.00
6,'5'50.00 t
2,600.00
----
~ JA.6 .~
~:
Quoted 10 feet X 150 feet with 125 feet Open.
~
~ 10 feet X 154 feet with 126 feet Open
~
DoeS not include non standard colour Green. t$I,168.56 Extra)
supplY Building (DeliVered to Yhites station) $12,142.92
lWO (2) ~an Doors with Panic Hardware
~:
Building 'A' $ 89,146.'56
Building '8' 73,392.92
~
U,?3 .139 .Aa
T01 ~L
1,2'50.00 t
----
~2~t
'-
- 2 -
~:
6y ~viero construction of Dorchester
Dealing DirectlY $46,294.00
If through steeway Building Systems add 15% or $53,236.00
If insulation or overhead doors are purchased through Steetw~Y Building
Systems a 15% markup is required.
~:
(a) BY dealing directlY with ~viero construction
(b) Dealing through Steelway BUilding Systems
$209,433.4B
$216,377.48
~:
Install footing, electrical and do all grading.
If county did erection Building ,~' could be erected earlY fan
Building 'B' later in fall (say up to earlY December).
and
COUNTY OF ELGIN
GARAGE BUILDING ESTIMATE
JULY 11, 1989
(A) IF ERECTED BY COUNTY OF ELGIN:
Supply Material
Erection (Say)
$163,139
50,000
$213.000
(B) WORK REQU I RED BY COUNTY (YET TO BE COMPLETED).:
Concrete Floor - Building 'A'
[154 Cubic Yards @ $150.00 per cubic yard] (Say)
Footings - Buildings 'A' and 'B'
Engineering and Permit
$25,000
10,000
4,000
Granular and Compaction - Building 'A'
Sand and Granular - Building 'B'
Electrical
3,500
8,500
16,000
General Cleanup Behind Garage (Level, Etc.)
8,ono
(No Fence, Etc.)
$75.000
(C) EXPENDITURE TO DATE:
Removing Old Hangar Concrete Floor, Moving Radio,
Leveling Yard to West, Installing Front Fence,
Topsoil Old Hangar Area, Seeding, Etc.
(Not Paid for by Insurance Company)
$15.500
TOTAL $303.500
COUNTY OF ELGIN ROAD DEPARTMENT
RSIK EMULSION QUOTATIONS
JUNE 1989
1986 PRICE
26.35 Cents Per litre (Including Provincial Sales Tax - 7%)
Low Bidder: McAsphalt Industries Limited
F.O.B. Port Stanley
1987 PRICE
26.01 Cents Per litre (Including Provincial Sales Tax - 7%)
low Bidder: McAsphalt Industries Limited
F.O.B. Port Stanley
1988 PRICE
24.84 Cents Per litre (InCluding Provincial Sales Tax - 8%)
Low Bidder: McAsphalt Industries Limited
F.O.B. Port Stanley
I. McAsphalt Industries Limited
880 Sheppard Avenue East
West Hill, Ontario
MIE 4R2
24.192 Cents Per litre
F.O.B. Terminal Port Stanley (Including Provincial Sales Tax - 8%)
25.6 Cents Per litre
Delivery Within County As Required (InclUding Provincial Salex Tax - 8%)
2. Asenco Asphalt Engineering Company Limited
2201 lakeshore Road West
Mississauga, Ontario
L5J IJ9
31.536 Cents Per litre
Delivered Within County of EIQin (InclUding Provincial Sales Tax - 8%)
28.62 Cents Per Litre
F.O.B. MississauQa, Ontario. (Including Provincial Sales Tax - 8%)
3. T. J. Pounder (Ontario) Limited
106 Orenda Road
Brampton, Ontario
N6W 3W6
32.076 Cents Per litre
Delivered Within County of EIQin (Including Provincial Sales Tax - 8%)
4. Ace Asphalt and Maintenance (Products) Limited
477 Brimley Road
Scarborough, Ontario
MIK 5C3
32.46 Cents Per Litre
Delivered Within County of EIQin (Including Provincial Sales Tax - 8%)
Conti nued . . .
COUNTY OF ELGIN ROAD DEPARTMENT
RSIK EMULSION QUOTATIONS
PAGE 2.
5. Norjohn Contracting Limited
P. O. Box 100
Thorold, Ontario
L2V 3Y8
32.5 Cents Per Litre
Delivered Within County of Elgin (Including Provincial Sales Tax - 8%)
6. Koch Materials Company
43 Industrial Street
Toronto, Ontario
M4G lZ2
32.78 Cents Per Litre
Delivered Within County of Elgin (InCluding Provincial Sales Tax - R%)
J"
\
S1. 1HOM~S, ON1~RIO
JUNE 8, 1989
?I\GE 1.
on lnursday, June 8, 1989 at 9:00 a.m. ~ll members ~ere present e~cept Reeve
Lyle. ~lso present~ere~r. Jim Ricnards of tne ~inistrY of lrans~ortation of
ontario, tne Engineer and ~ssistant Engineer.
I~E COU"I~ Or ELGIN RO~D CO~~lIIEE met at tne ~dministration Building
"~O\jED B~: E. "EU\U'l~~
SECO"DED B~: D. J. ~\jR~~
1\\~1 I~E ~1"U1ES Or I~E MEElINGS Or ~PRIL 14, ~PRIL 21, M~~ '2, ~"D
~~~ 17, 1989 BE ~PPRO\jED.
CI\RRIE.O."
I\\E ENGl"EER REPOR1ED ~S rOLLO~S:
1. lne county Budget update. lne Engineer reminded tne members of tne committee
tnat tne ne~ revised budget ~as included in tneir recent mail out ~itn tne
2. Supp 1 ementa-ry Request for tM Gin ets Bfi dge ·
lne Engineer reported tnat upon calling tne Ministry of lransportation of
ontario regarding tnis request it appeared tnat tne applicatiOn nad been
misplaced; M~eve-r after a fe~ more pMne cans tM request nad been located
and tne Engineer ~as insured by Ministry staff tnat it ~ould reacn tne
proper cnannelS for tneir consideration.
3. laits Bridge Environmental ~ssessment.
lne Engineer reported tnat tne Environmental study Report nad not yet been
received from tne consultant.
minutes.
4. Garage BuildingS.
1M Engineer and tM cnairman briefed tM members of tne committee 'IIitn
regard to tne statuS of tne proposed t~O (2) ne~ garage buildingS. One
building ~o~ld be used to nouse tne graderS and tandem trucKs and it ~ould
nave one ~all open facing soutn. lnis building ~ould be 70 feet ~ide by
168 feet long and it is estimated tnat it ~ould cost $145,000.
lne second building ~nicn ~ould nouse tne picKUP truCKS ~ould be 65 feet
~ide by 135 feet long and it is estimated to cost $1'27,000. ~ 10 foot X
130 foot leanto ~ould be added to tne second garage. lnis ~ould cost
---_.~~
SI. I~OM~S, 0"1 ~R I 0
JUNE 8, 1989
pl-\GE 2..
appro~imatel~ $13,000 and ~ould be used for storage of smaller equipment.
lne t~O buildings ~ould be located soutn and ~est, respectiVelY of tne
e~istin9 main garage.
lne Engineer reported tnat $12,000 nad been spent to date on landscaping
and some sand fill and tnat $370,000 ~as available in tne macninery budget.
"tI\O\lED B'{:
SECO"DED B~: R. J. L~\lERE~U
1~~1 I\-1E C\-I~1Rl-'\~\'l ~"D ~~RDE" BE ~\lI~ORllED 10 RE\lIE~ QU01~110"S rOR I~E
BUlLD1"GS ~T I\-1E CO\l"I~ G~R~GE t~~nES SI~1l0\'l) ~"D ~~~RD I~E lE"DER If I~E
lE"DERED PRICE lS S~11Sr~Cl0R~.
c. R. ~lllSE'(
C~RRIED."
5. provincial and rederal Budgets.
lne Engineer brieflY diScUssed tne potential general affects of tne recent
provincial and redefal budgetS.
1M fuel ta~ and future provincial Sales la~ ~ould undoubtedlY increase
county costs in tne future.
lne O.~.I.P, ta~ ~ould not nave toO mucn affect since tM County
for tne majority of O.~.l.P. at tniS time.
is paying
Tne Enginee'(' oft'" " u","v'--
a reserve decision bY tne Judge.
lne firm of ~ndy ~rignt felt tnat sufficient evidence ~as presented at tne
continued
S1. 1HOMAS, ON1ARIO
JUNE 8, 1989
PAGE 3.
B. continued. · .
case to provide a solid basis for an appeal.
It ~as felt tnat tne case put Natural ResOurces Gas on tne defensive ratner
tnan on the offensive.
9. Roads and \fansportation !\Ssociation of canada.
lne Engineer nanded out registration forms for tne R.i.~.C. conference to
be MId in Calgary on september 17tn.
i~E ENGINEER REPORiED ON ~ORK 10 D~iE ~S rOlLO~S:
I. 1M yellOW pavement marKing lines are appro~imatelY 2/3 complete including
tne 10~n of Mlmer. 1M City of St. lMmas haS yet to be done.
It is noped tnat tne ~nite pavement marKing will follo~ shortlY,
2. lhe Engineer reported tnat renting a gravel screening plant from ~roer for
a small volume of gravel ~ould not be cost affective.
ine Engineer stated tnat ~e would consider tniS option later on in tne raIl
or ne~t Spri'ng if more pit run material could be stocKPiled.
3. lne Engineer reported tnat crusned gravel at tne Pleasant Valley Pit ~ould
be used for construction until ~e can get access to tne sparta Pit.
Gravel sMuldering ~i 11 be Kept to a minimum, M~ever gravel may be purcMsed
from Pleasant Valley Mgergates if required.
4. Grass cutting nas been started and it is e~pected tnat five {5) mo~ers ~ill
be operating by tne end of tnis ~eeK.
~ldbOrOugh io~nsniP nas started to cut graSS for tM County in ~ldborOUgn
10wnsnip.
5. Several soft spots nave been found on several of tne county's gravel roads
even tnOUgntney nave had one application of salt brine.
1M County MS agreed to pay tM 10wnsniP of Dun~icn $15.00 per cubiC metre
for tneir brine ~nicn is a lo~er strengtn tnan tnat purchased from Den-Mar
Brines Limited.
lne Engineer reported tnat to date 45% of tne salt brine budget nas been
spent.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 4.
6. The sweeper has been repaired and it has covered the County roads once.
7. All County bridges have been cleaned and washed.
8. Stump holes that have been left from previous years have nearly been completely
restored.
9. One crew is working on upgrading the Board of Education parking lots in
preparation for surface treatment.
10. A work crew has commenced repairing the curb on the Iona Bridge and it was
found that the curbs were in worse shape then originally anticipated.
11. Preliminary plans have been received for the Gillets Bridge and the expansion
joint is in the process of being ordered.
It is anticipated that the existing concrete deck will be removed after the
Board of Education work has been completed.
12. The piers have been completed on the Middlemiss Bridge and a start has been
made on the installation of filter cloth and rip rap on the north side.
The steel box girders should be arriving next week for installation.
The Engineer reported that he had instructed the consulting engineer to
insure that the rip rap to be used will be tested prior to being shipped to
the job site.
13. The Engineer reported that approval had been received from the Ministry of
Government Services to do work on the entrance for the St. Thomas Psychiatric
Hospital.
The Engineer indicated that a neat job should be carried out in this area.
Some of the sod from the field has been cut and used on the erosion prone
areas on Fairview Avenue.
14. Work on Road #30 has been put off due to wet weather.
15. Ditching on Road #18 west of the landfill site is being carried out to
obtain fill and topsoil to cover the shoulders on Road #20 which had old,
fill imported from the work in Shedden last year.
It is anticipated that this project should be completed by next week. At
that time restoration will commence on Road #52 and Road #46.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 5.
16. The Engineer reported that surface treatment would probably commence after
Road #30 is completed as well as the lona Bridge.
The Engineer reported that he had asked for quotations for stone and emulsion
and that Mr. Axford reported that he has no pea stone available this year.
At this point in time the amount of work to be done is not certain since
no specific requests have been received from the City of St. Thomas, the
Townships or Kent County.
17. Municipal Drain Projects:
(a) The Vineden Drain on St. George Street has been scheduled for the
first reading on June 20th.
(b) For the Hill Street Drain on Road #23, a meeting was held at the Township
office~ it appeared that no one was interested in the drain. The
Engineer thus requested that the drain be abandoned.
(c) The Engineer reported that the bore job on the Penhale Drain on Road
#45 was unsuccessful and to do another bore job would cost an additional
$3,000.
Since the soil conditions were not suitable to open cutting the Engineer
requested that another bore job be done; this was completed successfuly.
18. Cleanup work has been completed on Road #20 at Shedden. Cleanup work on
Road #22 has also been completed although some areas arE! still eroding.
19. The fence has been installed at the County Garage.
20. The Engineer reported that no computer package had yet been received for
the Needs Study Update and R.I.M.S.
21. The Engineer handed out a summary of tenders received for the County's two
used trucks; Truck #70 and Truck #116 and it was agreed to sell the trucks
to the highest bidder.
22. The replacement and repair of signs continues on an ongoing basis.
23. The Engineer distributed quotations received for the supply of corrugated
steel pipe.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 6.
"MOVED BY: A. K. FORD
SECONDED BY: R. F. COLES
THAT WE ACCEPT THE QUOTATION OF KOPPERS INTERNATIONAL CANADA FOR THE SUPPLY
OF CORRUGATED STEEL PIPE AT THEIR TOTAL QUOTED PRICE OF $36,192.78 FOR
QUOTATION "A" (ELGIN COUNTY), QUOTATION liB" (YARMOUTH TOWNSHIP), QUOTATION
"C" (SOUTHWOLD TOWNSHIP) AND QUOTATION "D" (SOUTH DORCHESTER TOWNSHIP).
CARRIED."
THE ENGINEER REPORTED ON PERSONNEL MATTERS AS FOLLOWS:
1. Job Postings:
(a) Mr. James Watters has been posted to the position of Garageman Driver.
(b) Mr.James McLaws has been posted to the position of Garageman Stockkeeper.
(c) A posting is pending for an operator of Truck #134. A temporary
operator has been assigned to the truck until that time.
2. Mr. Jack Hoffman has been off work for the past week with a serious back
injury. Mr. Hoffman may be considering an early retirement since the
injury may have originated during his service with the military.
3. Roy LaForge has requested to go on Long Term Disability. Since his sick
time is running out he is requesting from the Personnel Committee that he
be allowed to use his holidays earned in 1988 for 1989 until he can commence
his Long Term Disability so the new insurance carrier could be used.
The Engineer reported that he would discuss this at the next Personnel
Committee meeting.
4. Long Term Disability with regard to Robert Doyle was discussed and the
Engineer reported that Mr. Doyle was experiencing problE!mS with Great West
Life who had taken him off Long Term Disability suggesting that he could do
some type of work.
The Engineer referred to a letter received from Mossey and Mossey and
indicated that he would attend the next Personnel Committee meeting to
address this matter further.
5. A request for a change in hours of work was received from the Road Department
Employees' Association.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 7.
"MOVED BY:
H. J. MEZENBURG
SECONDED BY: D. V. CHUTE
THAT THE REQUEST OF THE COUNTY OF ELGIN ROAD DEPARTMENT EMPLOYEES' ASSOCIATION
TO AMEND THEIR HOURS OF WORK BE AGREED TO AS FOLLOWS:
NORMAL HOURS PER WEEK WILL REMAIN AT 44 HOURS PER WEEK WITH 9 HOURS MONDAY
TO THURSDAY AND 8 HOURS ON FRIDAY.
NORMAL HOURS OF WORK TO BEGIN AT 7:00 A.M. TO 4:30 P.M., MONDAY TO THURSDAY
AND 7:00 A.M. TO 3:30 P.M. FRIDAY.
WITH A 1/2 HOUR FOR lUNCH FROM 12:00 NOON TO 12:30 P.M.
IT IS UNDERSTOOD THAT ALL OTHER CONDITIONS OF THE CONTRACT SHALL REMAIN IN
FORCE AS THEY ARE PRESENTLY WRITTEN.
CARRIED. II
It was felt that a change in proposed hours would not have any adverse
affects and may save some overtime during the winter months.
6. The Engineer reported that the technical staff worked 40 hours vs. 32.5
hours a week for other County personnel.
The Engineer was under the impression that the Personnel Committee were to
review this inconsistancy a year ago.
"MOVED BY:
R. J. LAVEREAU
SECONDED BY: D. J. AVRAM
THAT THE FOLLOWING PAYlISTS BE APPROVED:
PAYlIST NUMBER 17 AMOUNTING TO $84,098.68
PAYLIST NUMBER 19 AMOUNTING TO $250.00
PAYLIST NUMBER 20 AMOUNTING TO $96,508.39
PAYLIST NUMBER 21 AMOUNTING TO $168,640.68
PAYlIST NUMBER 22 AMOUNTING TO $91,946.00
PAYlIST NUMBER 23 AMOUNTING TO $54,512.53
~....
CARRIED."
Sl. lHOMAS, ON1ARIO
JUNE B, 19B9
PAGE 8.
"MOVED B'{:
SECONDED B~: D. J. ~VR~M
1~~1 I~E ENGINEER ~ND ~SSIS1~Nl ENGINEER BE ~U1~ORllED 10 ~l1END ~ "BRIDGE
RE~~BILll~nON, INSPECnON ~ND AAIN1E"~"CE CONrERENCE" rROM SEP1EMBER 10 10
SEP1EMBER 12, 1989 ~1 lHE R~M~D~ H01EL o'~~RE, C~IC~GO; ~ND I~E S~ME BE
REPOR1ED 10 COUN1~ COUNCIL.
E. NEUKAMM
CARRIED."
lne Engineer read a letter from tne County of Middlese~ Engineer regarding
financing for tne Middlemiss Bridge and requesting tnat tne County of Elgin
finance part of tneir snare tnis year ~itn tneir payment being due in January
of ne~t year and agreeing to pay all incurred interest in tM intedm.
"MOVED B'{:
SECONDED B~: C. R. ~ILLSE~
lH~1 ~E RECOMMEND 10 COU"I~ COUNCIL 1~~1 lHE REQUESl Or I~E COUN1~ Or
MIDDLESEX rOR rIN~NCING Or lHE MIDDLEMISS BRIDGE rOR lHE PERIOD Or ~PPROXIM~IEL~
JUL~ 10, 1989 10 J~"U~R~ IS, 1990 BE GR~N1ED ~ND 1~~1 1"IERES1C~~RGES 0"
lHE ~MOUN1S INVOICED 10 I~E COU"I~ Or MIDDLESEX ~ND NOl p~ID UNllL 1990 BE
CH~RGED 10 I~E COUN1~ Or ELGIN'S RO~D DEP~R1MENl "HEMS NOl rOR SUBSID~"
rOR 1989 ~ND ~~EN IN1ERESl CH~RGES ~RE p~ID 10 I~E COUN1~ Or ELGIN I" 1990
1~~1 I~ESE ~MOU"IS BE CREDHED 10 mE COu"H Or ELGIN RO~D DEP~R1MENl "NOl
fOR SUBSID'{ ACCOUN1".
1~~1 I~E ENGI"EER ~DVISE lHE lRE~SURER Or I~E COUN1~ Or ELGIN Or I~E ~MOUN1S
INVOICED ~"D 1~~1 I~E lRE~SURER C~LCUL~IE I~E IN1ERESl DUE 10 I~E COU"I~ Or
ELGIN. I~E .R~IE BEl"G p~ID B~ lHE COUN1~ Or ELGI" 10 I~E B~NK Or MO"IRE~L
FROM lIME 10 1IME.
1~~1 I~E COUN1~ RO~D DEP~R1ME"1 REIMBURSE I~E COU"I~IS GENER~L ~CCOUNl 0" ~
MON1HL~ B~SIS rOR lHE IN1ERESl C~~RGES rOR lHE MON1H.
lH~1 I~E IN1ERESl C~~RGES BE C~LCUL~IED 10 COINCIDE ~IIH I~E D~IES Or ISSUE
Or I~E COUN1~ RO~D DEP~R1ME"1 p~~LIS1S.
~"D m~1 I~E COUN1~ Or MIDDLESEX BE C~~RGED IN1ERESl ON lHE AMOUN1S Or
IN1ERESl p~ID B~ lHE COUN1~ Of ELGIN ON lHE l'\ON1HL~ OU1S1~NDING 1"IERESl
CHARGES.
E. NEUKAMM
CARRIED."
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 9.
The Engineer read a letter from Walmsley Bros. Limited requesting an extension
of completion dates.
"MOVED BY:
D. V. CHUTE
SECONDED BY: R. J. LAVEREAU
THAT THE REQUEST OF WALMSLEY BROS. LIMITED TO EXTEND THEIR CONTRACT FOR
VARIOUS COMPLETION DATES FOR ITEMS #1, #2, #6, #7, #8, h!lO AND #11 OF THE
CONTRACT TO JULY 30, 1989 BE GRANTED INASMUCH AS WALMSLEY BROS. LIMITED
HAVE BEEN REQUESTED BY THE COUNTY OF OXFORD TO COMPLETE THEIR 1988 CONTRACT
WITH THEM WHICH WALMSLEY'S LEFT TO DO WORK IN THE COUNTY OF ELGIN ON COUNTY
ROAD #24 IN NOVEMBER AND DECEMBER OF 1988.
CARRIED."
Thus it appears that paving will not start until the end of June or the 1st
of July which would be to the County's advantage since there is not an abundance
of granular material for shouldering.
The Engineer asked the Commiteee members whether they were interested in
pursuing County road by-laws to control and enforce parking, obstructions on
roadsides and entrances and whether these would be enforced by the County's
By-Law Enforcement Officer. After some discussion it was agreed that the
Engineer should proceed with the preparation of these by-laws and the method of
enforcement would be determined at a later date.
The Engineer handed out preliminary by-laws for obstructions on roadsides
and entrances based on by-laws used in the County of Kent.
The Engineer reported on a meeting between the Chairman and himself with
representatives of the Port Stanley Terminal Rail and referred to two letters
received from the Port Stanley Terminal Rail.
"MOVED BY:
A. K. FORD
SECONDED BY: H. J. MEZENBURG
THAT WE GIVE TO THE PORT STANLEY TERMINAL RAIL ANY RAILWAY FLASHING LIGHT
EQUIPMENT NOW IN THE POSSESSION OF THE COUNTY OF ELGIN WHICH WAS OBTAINED
FROM THE CSX CORPORATION.
CARRIED."
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 10.
"MOVED BY: E. NEUKAMM
SECONDED BY: R. J. LAVEREAU
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE ONTARIO MUNICIPAL BOARD BE
ADVISED THAT THE COUNTY OF ELGIN HAS NO OBJECTION TO THE PORT STANLEY
TERMINAL RAIL RUNNING EXCURSION TRAINS AFTER DARK BETWEEN THE SOUTH LIMIT
OF COUNTY ROAD #51 AND THE SOUTH LIMIT OF COUNTY ROAD #2~1 PROVIDED THAT
FLASHING LIGHT CROSSING PROTECTION IS INSTALLED BY THE PORT STANLEY TERMINAL
RAIL AT THEIR EXPENSE AS PER THEIR PROPOSAL TO THE COUNTY OF ELGIN ROAD
COMMITTEE DATED JUNE 7, 1989.
IT IS ALSO UNDERSTOOD THAT THE PORT STANLEY TERMINAL RAIL WILL MEET WITH
ALL SAFETY REQUIREMENTS REQUIRED BY THE MINISTRY OF TRANSPORTATION OF
ONTARIO IN THEIR LETTER DATED AUGUST 17, 1988 TO THE ONTARIO MUNICIPAL
BOARD AND THE PORT STANLEY TERMINAL RAIL AND WILL ALSO FOLLOW OTHER SAFETY
RULES AS REQUIRED BY THE ONTARIO MUNICIPAL BOARD.
THE COUNTY OF ELGIN WILL WITHDRAW THEIR REQUIREMENT FOR DAYTIME STOPPING OF
TRAINS OF THE PORT STANLEY TERMINAL RAIL AT THE COUNTY ROAD #21 (WARREN
STREET) CROSSING WHEN FLASHING LIGHTS (NOTED ABOVE) ARE IN OPERATION.
CARRIED."
The Engineer read at letter frdm Mr. Norman Pearce on Road #45 requesting
whether the County was interested in removing his apple stoy'age building. Based
on the preliminary plans for this intersection the building would not be in the
way.
"MOVED BY: R. F. COLES
SECONDED BY: C. R. WILLSEY
THAT WE ADVISE MR. NORMAN PEARCE THAT THE COUNTY OF ELGIN DOES NOT REQUIRE
THE REMOVAL OF HIS APPLE STORAGE BUILDING ON COUNTY ROAD #45 IN LOT 28,
CONCESSION VI, TOWNSHIP OF YARMOUTH IN THE FORESEEABLE FUTURE AS ANY PROPOSED
IMPROVEMENTS AT THE INTERSECTION OF COUNTY ROAD #45 AND COUNTY ROAD #35
WILL NOT AFFECT THE BUILDING.
THAT MR. PEARCE BE ADVISED THAT IF THE BUILDING IS REMOVED HE WILL HAVE TO
COMPlY WITH THE BY-LAWS AND SETBACKS OF THE TOWNSHIP OF YARMOUTH WITH REGARD
TO ITS REPLACEMENT.
CARRIED."
SI. I~OM~S, ON1~RIO
JUNE B, 1989
p~GE 11.
lne Engineer reported tnat ne nad received a request from "atura1 ResOurces
GaS requesting a francnise agreement based on tne model francnise agreement.
1M Engineer nanded out copies of tne proposed ffancnise agreement and indicated
tnat tniS ~ould nave to be signed prior to any ~orK on Road #43 since once tne
agreement ~aS signed, due to tne age of tneir gas mains tneY ~ould nave to be
relOcated at nO cost to tM County. Reeve cnute indicated tnat tM 10~ns\'1iP
of Baynam nad signed a francnise agreement recentlY ~itn Natural ResOurces Gas.
"tJ\O\JED B'{:
SECO"UED B~: C. R. ~ILLSE~
1~~1 ~E RECOMl'IE"D 10 COU"I~ COU"CIL 1~~1 ~ B~ -L~'tI BE p~SSED 10 ~Ul~ORllE
I~E ~~RDE" ~"D CLERK 10 SIG" ~ rR~"C~ISE ~GREEl'IE"1 ~n~ "~I\lR~L RESOURCES
G~S rOR I~E CO\lNl~ Or ELGI" RO~D S~SIEM.
E. NEU\Z~tJ\tJ\
lne Engineer reported tnat ne nad received a request from cable Net Limited
~no are installing cable in tne ~illage of port Bur~ell. lne agreement tnat
tney nad supplied appeared satisfactory since it ~ould be similar to otner
cable agreements tnat tne County nas ~itn otner cable companies. lne Engineer
brieflY discUssed ~netner a fee snould be cnarged as proposed bY tne County of
Bruce Engineer at tne ontario Good Roads ~ssociation conference. It ~as felt
tnat a fee ~ould not be reQuired.
C~RRIEO."
"tJ\O\JEO B'{:
SECONDED B~: ~. J. l'IElE"B\lRG
1~~1 ~E RECOMME"D 10 COUN1~ COU"CIL lH~1 ~ B~-L~~ BE p~SSED 10 ~Ul~ORllE
lHE ~~RDE" ~ND CELRK 10 SIG" ~" ~GREEMENl ~n~ Ol RUR~L lELE~lSIO" C~BLE
S~SIEl'IS I"CORPOR~IED 10 ~LLO~ I~EM 10 USE I~E COU"I~ Or ELGIN RO~DS I" I~E
l'IUNIClP~Ln~ Or PORI BUR'tIELL.
D. \J. Ct\U1E
C~RRIEO."
I~E E"GINEER REPOR1ED 0" SE~ER~"CES, REIONI"GS ~ND ~~RI~NCES ~S rOLLO~S:
I. 10~nsniP of ~ldboroUgn Official Plan regarding approval ~itn minor cnanges
bY tne tJ\inistfY.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 12.
2. Comprehensive zoning by-law regarding West Lorne.
3. Road #3, development by Mr. Pullybank and Mr. Lee. The Engineer reported
that no plan had been received to date and Reeve Mezenburg reported that
the Township Council had requested a site plan prior to proceeding any
further with this development.
4. Road #3, New Glasgow. The Engineer reported that no plan had been received
regarding vehicle entrances, etc. for this proposed trailer park.
5. Road #14, minor variance in Iona. The Engineer reported that proper drainage
would be required.
6. Road #20, condominium development in Port Stanley. The Engineer reported
that the entrance plan was agreeable to him, however to date he had not
received an agreement.
The Engineer reported that he would require approval from the Village
Engineer for the entrance work and work in the municipal drain.
The Engineer reported that he would expedite this matter' with the co-operation
of the Chairman and Reeve Lavereau.
7. Road #32. The Engineer reported that the Chairman had lifted an objection
after Ontario Hydro agreed to pave the entrances as soon as possible across
from the Police College.
8. Road #35, Glenn White Industries. The Engineer reporte!d that an entrance
plan had not yet been provided, however this would be covered by a site
plan agreement with the Township.
9. Road #38, rezoning rural residential by Mr. Mitchell. The Engineer reported
that there was an existing entrance at this particular location.
10. Road #38, driveway for Mr. Morrison. The Engineer felt that this development
across the road from the previous one was acceptable to him, however
Reeve Chute indicated that they would not approve the lot since it had no
frontage on a public road. The Engineer would investigate this matter
further.
11. Road #40 rezoning Mount Salem, additional residential lots being created.
Sl. lHOMAS, ON1ARIO
JUNE 8, 1989
P f\GE 13.
12. Road #42 JedriaK. lne County Solicitor nas dra~n up an agreement at tne
request of tne Cnairman and at tne e~pense of Mr. JedriaK. ~ deposit
cneque in tne amount of $5,000 ~ill be given to tne County of Elgin pending
a proper plan.
"MOVED B~: ~. J. MEZENBURG
SECONDED B~: R. J. L~VERE~U
lH~1 ~E ~PPROVE \HE ~ClI0NS Or lHE c~~IRM~N IN OB1~INING ~N ~GREEMENl ~IIH
REG~RO 10 ~ SEVER~NCE PROPOSED IN LOl 11, CONCESSIO" 1, VILL~GE Or PORI
BUR~ELL (E. JEOERICK) IN WHIC~ ~ REQUIREMENl ~~S 1~~1 ~ BONO CHEQUE IN I~E
~MOUNl Or $5,000.00 BE PROVIDED 10 I~E COUN1~ Or ELGIN 10 GU~R~N1EE 1~~1 ~
nN~L PROPOS~L SUl1~BLE 10 I~E cOUNn Or ELGIN RO~O COMM111EE ~OULO BE
NEG01I~IEO ~1 ~ L~IER o~IE.
CARRIED."
13. Road 1142, lY'ailer parK and vanderspai l1e. ~ pielimi nary s\<.etcn nas been
received; tnis development nas not yet been resolved.
14. Road #43, Walker:
(a) proposed subdivision in Ricnmond. lnis nas been sold to ne~ o~ners
~bb ~ill presumablY carry out 8. site plan subdivision agreement ~itn
the 10'llnshiP.
(b) lnree, 3 acre lots nave been proposed bet~een tne t~o bridges. lne
Engineer reported tnat ne ~ould require adequate drainage and road
~idening and tnat tM sKetcn tnat ~as provided ~as not clear.
15 . Road 1145, 1 erry, Malan ide 1 own sn i p . In i s ~a s inspected by tneCna i rmart and
it ~as agreed tnat a catcnbasin and pipe ~ould be required.
16 . Road 1148, McCa 11 um , Lyons Or a in. If tne 1 o~n sn i P of soutn oorcnester
guarantees tne installation of tne drain tne County ~ould approve tne
severance, nowever road ~idening ~ould be required.
ST. THOMAS, ONTARIO
JUNE 8, 1989
PAGE 14.
"MOVED BY:
R. F. COLES
SECONDED BY: A. K. FORD
THAT WE ADVISE THE TOWNSHIP OF SOUTH DORCHESTER THAT WE ARE PREPARED TO
GRANT OUR APPROVAL FOR THE ENTRANCES AND DRAINAGE REQUIRED FOR THE MCCALLUM
SEVERANCE ON COUNTY ROAD #48 IN LOT 13, CONCESSION X, TOWNSHIP OF SOUTH
DORCHESTER PROVIDING THAT THE TOWNSHIP OF SOUTH DORCHESTER IS WILLING TO
GIVE A STATEMENT THAT THEY WILL COMPLETE AND ASSESS THE LYONS DRAIN IN
ACCORDANCE WITH THE REPORT OF JOHN SPRIET.
CARRIED."
Reeve Willsey indicated that the drainage report has beE~n approved by the
Township of South Dorchester Council.
17. Road #48, Faulds subdivision. The Engineer reported that he has a good
drawing for this development showing two accesses and hE~ felt that the
proposal was acceptable.
18. Road: #52, car sales, Andrews. The Engineer briefly reported on the developments
in that area and indicated that the sale had been relocated into St. Thomas.
19. Road 1152, severance Township of Malahide, Friesen. A nE~W proposal was
received for this development and upon inspection with the Chairman the
Engineer reported that this development could be approved with some
modifications.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. From the Township of Malahide, Charlene Berdan and others regarding the
condition of Road #35.
2. A letter had been received from Mr. Tom Interven on Southdale Road (Road
#57) requesting a reduction in speed limits.
"MOVED BY:
A. K. FORD
SECONDED BY: C. R. WILLSEY
THAT WE ADJOURN TO TUESDAY, JULY 11, 1989 AT 9:00 A.M.
CARRIED."
jJ j
---'~{~
~~.
CHAIRMAN
ST. THOMAS, ONTARIO
MAY 17, 1989
THE COUNTY OF ELGIN ROAD COMMITTEE met at the County Administration
Building May 17, 1989 in conjunction with County Council. Alll members except
Reeve Avram were present. Also present were the Engineer, Assistant Engineer,
and Mr. Bob Stock of the M.T.O.
Asphalt tenders were opened and were as attached.
After Checking.
"MOVED BY:
REEVE H. J. MEZENBURG
SECONDED BY: REEVE C. R. WILLSEY
THAT WE ACCEPT THE TENDER OF WALMSLEY BROS. LTD., FOR THE HOT MIX PAVING, CONTRACT IAI
FOR THE TOTAL TENDERED PRICE OF $499,569.45.
CARRIED"
I~~:EDgineer-:repert~d_tbat tbe 6fficial nQtiftGatieo=ba~:b~eo",reGeiM~d~fro~
the Ministry that the County's request for $400,000.00 SupplE~mentary Allocation,
($300,000.00 Subsidy) for Road 30 had been approved. However, the request for
$250,000.00 expenditure on Middlemiss Bridge had been denied.. After some discussion
it was felt that a request for Supplementary Allocation of funds in the amount of a
$100,000.00 expenditure ($80,000.00 Subsidy) for Gillets Bridge should be made.
"MOVED BY:
REEVE E. NEUKAMM
SECONDED BY: REEVE R. J. LAVEREAU
THAT WE RECOMMEND TO COUNTY COUNCIL THAT WE APPLY TO THE MINISTRY OF TRANSPORTATION
FOR A SUPPLEMENTARY ALLOCATION OF FUNDS IN THE AMOUNT OF $80~1000.00 (SUBSIDY)
($100,000, 00: EXPEND:I:TURE ) FOR THE REPLACEMENT OF THE FLOOR ON THE GI LLETS BRI DGE.
The
I
I
I
I
Engineer updated the Committee on the
I
I
I
I
C)\RRI ED, II
suit of the Township of Bayham
vs Natural Resources Gas.
He stated that the tenders were now out ~or the sale of trucks #70
and #116 to close on June the 6th.
SI. I~OM~S, O"I~RIO
~f\'{ \7, \9B9
? f\GE 2
lne Cnairman, ~arden and Engineer noted nat tne county of Middlese~
~as interested in a studY to supplY ~ater to vario s municipalitieS in Elgin and
\IIi dd 1 ese~. lne CM i rman noted tMt i nasmuc n as on Y 30% of tM ca pa city to tM
. I'K tnat tne pipeline ~ould be
LaKe Erie ~ater System ~as being used, It ~as leY .
. tn LaKe ~ufOn Pipeline t~lnned. lMre
e~tended to tne London area ratner tnan navlng e .
~as alsO some interest in providing ~ater to munic palitieS in east and ~est Elgin
. 'd d t isCUSS tne matter furtner at
d Middlese~ counties. lne committee decl e 0
an .' C t of Middlese~ Road
" "t ~aS liKelY tnat a meeting ~Itn tne oun y
tneir ne~t meeting as I
committee ~ould be Mld sometime near tne end of Jlilne.
I~E coMMlllEE ~OJOUR"EO 10 JU"E 8, '989.
~JfJ71~
CONTRACT · AU
1. ROAD 116
CULVERT
2. ROAD #45
CULVERT
3. ROAD 122
4. ROAD #2
TO ECKER DRAIN
5. ROAD #30
6. ROAD #24
7. ROAD #57
8. ROAD #18
9. ROAD #14
MIDDLEMISS
10. ROADS #40 & 145
PATCHES
SUMMARY OF HOT MIX TENDERS
UNrT
EST.
OESeRIP. TONS 1Ft. PR.!CE
J
..fi...1:...4.. ..'.. _ _ .1?_0_
,
CURB J 240'
,
H.L.4 I 330
--- ---.--...- ---
I
_~~~B_ _~_ }.!~~9_'
I
H.L.4' 500
I
J1:.~.13_..'_ _.. _ ~99..
I
CURB I 50'
.... - ---- --------
I
.~:~.~_!.. _f!~?Q_
,
.. ~: 1-: ~ _ ~ _ _ ~ ~ 1_ ~O_
,
..~: ~:.4. .'_ _ _ . ~q9_
I
_ tf~ k..8. J _ .. ~ ,~~Q9_
,
..~: l-:~_ .'.. _~!P.~9_
I
. fi..J~...4.-}.. .J.,.Q.qp_
I
_ R..L"1.S..'._. Z, S~S.
I
...11 ~ 1-. .. ~..!.. . ~ 1.? QQ.
I
_.~y~ __'_ .. . ~ ~ ~?.?. I
I
H.L.8 1 350
....--------.. - -.--
I
H. L.4 , 375
. - -. -. - -. . . - - - - - -.
~Ei._9..3..
_ 4. :.O_Q.
~Q~f~
_f)JZQ
'1.]... ~j
~}.:.1?
J..Q.:.QQ
_2..2.:_5]
25...~
25.38
.25 ~J..B
..~?:.J}
_2.6...6.3
.?_4:.~~
..2.4& 5.6
_. ..Q.:.20
_29.1_3.7
_ .2.9..s.17
I
..~~~~_ _ ~ ... . _ ~9Q' ..J_::_~O
WALMSLEY
AMOUNT
.2..: ~~ ~,-~Q.
__ 2~.o..!.9Q
1J.2 2Z.5.! ZQ
J~g~~!.QQ
1)-, Z4.52 _O_Q
to j ~~91_ QQ
___5_QJ1..QQ
~~,-5_4Ji_50
~~L..1~~_5Q
_Z~~]_4!._~~
~p.J_5)_~t_Q.Q
Z&_,..6_4.~ _~.O
2.fi_~Q.30_jJ..0
~fz 9. ~ 1_9..9
7.~.1 ~9..4_9.9
....t,_t 1 {.._~O
lO.s.2Z~__~0
Jj ~Ql.~_Z5
..l~ Qplt...Q..o
UNIT
PRICE
3_6.:~Q._
12.76
.........- ...--
31.58
----- ---
_4~J.f._
~Q:.Zl_
31.58
--.,..-~
~~:.!~ -
~9_._Q2...
~?_._~~-
27.49
?~: 7.9._
25.66
Z5.:.a9.
24.07
.f~.:.l?_
2.12
"_<eo~ =~~~
J.?_~9_~
J.~ :.38
.LQ:.?Z
I
..~:!-:.'!_'. ...._~~Q .J2::.64 .t?lA?!l_..QO _~..1_~JJ
11. YARMOUTH (CON. IV) H.L.4; 1,500
TOTALS
--.--.. .! . .-- -. ... .---
26.63 39,94$ 00
$499,56~.45
25.49
TOWLAND
AMOUNT
_5...z 17_5!. QQ
_l,.Q2~._~9
LQ.~~21!..~9
6 138.80
~~J. _ _... ___
l~.z ~?~1_9.9
1.2..'.. ~~2.! .99
_.?.z ~~~..?.9
.22 .?J.?9__~9
29 727. 50
__.1..__...__
_.8.'_~~I _?P
33 264 00
....'.... - ---..
_~~J ?_6..~_QO
.fP-'-~Q~__Q.O
_~g!Z~~_25
.?2.z.2_~9__QO
u? .:7.q~__Q.0
ll-,_f ~ J.'n~Q
1.f.'.J..~?.!. 50
.~.? 1ll t 9.9
11 93& 50
._.2...__.__
__..___. J_._
38,23~ 00
$512,444.35
UNIT
PRrCE
It
It
198..9.
AMOUNT
--- - .!_-
~.... - - -.......-
-.. ... - ....!.- ...
.... - ---'....~~
.__ __ _ _L__
___.....1__.
...---_..!._-
..- - -. - _.'-----
___ .._1_.-
_____..._L.._
____..1__-
_...___.. J__
...__ _.. J___
____..1__
-- -.-. . -'-.-.
..____..t__.
I
.-.-. -. . .....
.....---...--
----.-'-.-
.....__..t___.
-.... --.. !_..-
ESTIMATE
AMOUNT
5,940
300
13,068
I ,490
12 , 125
9,700
100
61,985
29,095
8,325
38,850
80,520
25,000
61,610
78,080
I ,275
8,890
9,525
375
12,250
36,375
-
$494,878
'-
COU"I~ or ELGI" RO~O OEPI\R1ME"1
~
~
10 I~E W~ROB" ~"O MEMBERS Or I~E COU"I~ Or ELGI" COU"CIL
~OUR RO~O Co~~IIIEE REPOR1S ~S fOLLO~S:
I. we nave been advised by tne Ministry lransportatiOn of ontariO
that:
ta) lney nave approved tne County of Elgin'S request for a
spending allocation of $400,000 t$300,OOO subsidY) for
construction on Road #30 tRadio Road) in concession ~lll,
lo~nsniP of ~armoutn. tlnis ~as tne amount requested.)
tb) lnat tney did not approve tne County of Elgin'S request for a
spending allocation of $250,000 for constructiOn of tne
~iddlemisS Bridge.
I\LL Or ~~IC~ IS RESPEClrULL~ S\lBMlilEO
'A. f>... ~1\Rl'(N
C\11\ 1 RM~N
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
MAY 17, 1989 SESSION
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. We have accepted the tender of Walmsley Bros. Limited of London,
Ontario at $499,569.45 for hot mix asphalt paving Contract 'AI
being the lowest of two (2) tenders received.
Of this tender approximately $40,000 of the work will be invoiced
to the Township of Yarmouth.
Asphalt cement will be supplied by the County and will cost
approximately $13.00 per tonne.
WE RECOMMEND:
1. That an application be made to the Ministry of Transportation of
Ontario for a supplementary allocation in the amount of $100,000
($80,000 Subsidy) for replacement of the floor on the Gillets
Bridge, Lot 27, Concessions III and IV, Township of Yarmouth.
The County's share of the expenditure is available as the Ministry
of Transportation of Ontario rejected the County's request for a
supplementary allocation for the Middlemiss Bridge.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
W. A. MARTYN
CHAIRMAN
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MAY 17, 1989 SESSIO~
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
.'
1. Tenders have been called for hot mix paving for various bud~,eted
County construction and resurfacing projects. The tender also
included resurfacing on portions of County Road #18 from Highway #4
to the St. Thomas Sanitary Collection Services landfill sitE!.
2. The Engineer has been authorized to replace the floor on the Gillets
Bridge as soon as possible so that the County can utilize the
gravel that they have piled at the Sparta Pit. Gravel crushing has
been postponed at the pit until Fall.
The gravel resurfacing budget has been doubled on County roads to
$140~OOO. To accommodate these changes work on the St. George
Street hill between the Canadian National tracks and the St., George
'Street Bridge has been postponed until 1990.
Also postponed is the payment of a drainage assessment on Southdale
Road (Road #57) as it appears that the Township of Yarmouth's
Drainage Engineer will not have a report for some time.
WE RECOMMEND:
1. That a by-law be passed authorizing the Warden and Clerk to sign an
agreement with the Village of Port Burwell for the installation and
maintenance of a sewer system on County roads in the Village.
This by-law will be similar to by-laws passed in March for the
Villages of Dutton and Port Stanley.
2. That a by-law be passed limiting the speed to 60 kilomtres per hour
on County Road #45 east and west of the County Road #35 intersection
at Jaffa. Total length of the zone 1.1 kilometres.
3. Tha~.County of Elgin engage Mr. Andrew Wright to act on the County
of Elgin's behalf in the suit of the Township of Bayham against
Natural Resources Gas Limited in the Township's attempt to recover
their drainage assessment costs for the Straffordville municipal
drain.
Continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT - MAY 17, 1989 SESSIO~
PAGE 2.
3. Continued. . .
If the Township of Bayham loses the case all drainage assessments
against gas pipeline utilities will be in jeopardy.
4. That the fOllowing resolution be endorsed by County Counci 1::
t
THAT WHEREAS the Road Committee of the County of Elgin has been
made aware of a draft Mini stry of Transportation of Ontario policy
on surface type standards which, when incorporated into the Ministry
of Transportation of Ontario Needs Study Methods Manual, will
result in a reduction in funding for the Province's municipal road
system.
WHEREAS the "bench mark" costing, which is a key component j,n
determining needs, is in part based on surface type.
WHEREAS any reduction in permitted surface quality will thus result
in reduced funding.
AND WHEREAS upper tier funding of construction based on the "needs"
methodology has been reduced 24% in the last 4 years (3.6% of
defined needs in 1984, 3.46% in 1986, 3.42% in 1987, 3.3% in 1988,
to 2.74% in 1989).
WHEREAS any arbitrary reduction while determining the define!d needs
will be multiplied as the trend continues.
That the County of Elgin hereby recommends to the Ministry of
Transportation of Ontario that the surface type standards policy be
dropped or at least amended to specifically permit local conditions
and economies to govern the surface type permitted when establishing
"needs" and not just for project specific subSidy at the time of
construction.
We also recommend:
That the Minister of Transportation of Ontario, our M.P.P., Marietta
Roberts and the Ontario Good Roads Association be advised of the
adop~ion of this resolution.
We have been advised that the Ministry of Transporation of Ontario
has a draft policy to reduce surface standards on County roads. We
feel that if this is adopted that the "needs" in rural municipalities
could be seriously curtailed and thus result in a more severe
shortage of funding in rural Counties and Townships than presently
exists.
Continued . . .
p/\.GE '3.
COU"l~ Qf E~Gl" RO~D COMMlllEE
flRSl RtPORl - M~~ 11, 1989 SESSIO"
4. continued. . .
lhe Ministry of lransportatiOn of ontario draft is recommending
among other chages: ·
(a) crushed gravel ~ for roads 200 to 400 vehicles per day, pit
run gravel ~on roads that have under 200 vehicles per daY
and surface treatment for anY road between 400 and 1,000
~enic\es ?er day.
lhe county of Elgin'S experience with surface treatment on
roads with 500 to 1,000 vehicles per daY has been very poor.
tLaSt winter on Road *51 (Southdale Road).1
~L~ Of \l\lICH IS RESPEClfUL~~ SUll"'111ED
\t. /\.. "'I\R1'<"
C\-\l\lR\I\I\"
SI. I~OM~S, O"I~RIO
Mf\ '{ 2, 19B9
?f\GE 1.
I~E COU"I~ Or ELGI" RO~O COMMlllEE met at tne ~dministratiOn Building
at 9:00 a.m., luesday, May 2, 1989. ~ll members ~ere present e~cept Reeve
f\'iram.
lne Minutes of tne meetings of ~pril 14 and ~pril 19, 1989 ~ere
distributed.
I~E E"GI"EER REPOR1EO ~s rOLLO~S:
1. lMt plans nave been for~arded by Development Engineering for tne entrance
at tne condominium development on county Road #20 in tne ~illage of port
stanley, but nad not been revie~ed.
2. lne speed limit by-la~ signs ~ere being erected and a letter nad been
for~arded to tne ontario provincial police detacnments ~itn a copy of tne
by-la~ asKing for tneir assistance in policing tne areas ~nere tnere ~ere
3.
cnanges.
~n agreement nad been reacned ~itn tne st. lnomas sanitary CollectiOn
services to use tne ontario consumer price lnde~ as tne inflation inde~ for
tneir contribution to tne County for road maintenance on Road #18. ~ll
bacK payments from tne st. lnomas sanitary Collection services for Road #18
~nile under ~unty control n~ be~ received.
I~E E"GI"EER REIlOR1EO 0" VlORK 10 O~IE ~S rOLLO~S:
1. "e~Spaper cliPpings ~ere passed around.
2. lne County of Middlese~ nad agreed to placing a limited amount of gravel on
Road #37 east of ~ign~aY #73; ~orK ~aS under~aY'
3. Road #28 nad been gravelled from Road #45 to 1/2 Kilometre soutn of Elm
street.
4. Road #35 nortn of Or~ell nad been gravel patcned.
5. Road #43 from Ricnmond to tne pnillmore Bridge nad been gravelled.
6. Road #48 required gravel patcning. ~o~ever it ~aS necessary to place salt
brine before tne ~orK could be completed.
7. salt brine ~orK ~aS appro~imatelY 2/3 completed and ~ould be 3/4 completed
bY tne end of tne ~eeK including portions of Road #37.
Sl. lHOMf\S, ONi~RIO
M~ '( 2, 1 989
P ~GE 2.
8. snoulder gravelling on Road #16 from st. lnomas to nngal nad been completed
and compacted.
9. stump removal on Road #43 ~as under~aY ~itn ~orK naving been completed
nortn of calton and ~as under~ay south of Calton.
10. Some tree planting nad been completed.
11. lne GilletS Bridge floor nad been temporarilY snored up.
12. Repairs to drainage and catcnbasins ~ere being made.
13. lrimming and topsoil ~orK on Road #22 ~ould be completed snortly.
14. Holes on Road #27, Road #45, etc., ~nere stumps nad been removed last rall
~ould be filled and topsoiled snortlY,
15. It ~as noped to start pavement marKing earlY ne~t ~eeK as paint ~as e~pected
to be delivered on Monday lMay 8tn).
16. lne s~eeper nad been repaired and ~orK waS under~ay.
17. 1~0 ne~ dump trucKs nad been received.
18. ~s soon as tne sander bodies nad been removed from lrucK #70 and lruCK #116
tney ~ould be advertiSed for sale.
19. lne Dodge PicKuPS nad not been received altnOUgn tney nad been promised for
some time (May 5th).
20. Repairs nad been made to Grader #18 and Grader #20 as required.
21. McLean-laylor construction Limited had completed pile driving at tne Middlemiss
Bridge and ~ould be placing concrete at tne soutn abutment shortly and
e~pected to complete ~orK on tne centre piers ~ithin t~o ~eeKs.
lney alsO e~pected to place rip-rap on tne ~est banK ~itnin tne ~eeK.
22. Cleanup ~orK waS under~ay ,at tne County Garage and a chain linK fence ~ould
be erected at tne front ne~t to Road #51.
23. lne County of Middlese~ advised tnat they nad let a contract for tne painting
of tne central e~pansion joints of tne ~ardsville Bridge and tne County of
Elgin'S cost ~ould be $18,000 to $20,000.
PERSO""EL MAIlERS ~ERE REPOR1EO 0" AS rOLLO~S:
1. lne ontario Good Roads scnool ~aS under~aY ~itn rred Grocn teacning and seven
road emplOyees enrolled in variouS courses.
51. lHOM~5, ON1~RIO
Mf\'l 2, 19B9
pf\GE 3.
2. suzanne ~inKwortn nad transferred from tne Engineer's office lClasS II) to
tne Library as a booKKeeper lClasS l~).
1M county's PefSonnel MminiStfator nad been requested to find a suitable
replacement as soon as possible.
3. lne rranK Co~an Company's RisK Management Seminar nad been attended by tne
Engineers and superintendents.
4. It appearedtnat Mr. Roy Larorge ~ould nave to go on Long lerm Disability
and his job posted.
5. lne nigh cost of ~orKers' compensatiOn claims ~ere discUssed and it ~as
noted tnat tne County nad a nign claim profile ~ith tne Elgin Manor leading
tne ~aY witn tne Roads Department not far benind.
It ~aS understood tnat tne personnel committee ~as discussing tne matter
further.
"MO~EO B~: ~. K. rORO
SECO"OEO B~: R. r. COLES
lH~1 I~E rOLLO~I"G ~CcoU"IS BE ~PPRO~EO FOR p~~ME"I:
p~~LISl "UMBER 15 ~MOU"II"G 10 $100,055.68
p~~LlSl "UMllER 16 /lMOU"IHIG 10 $56,197 .63
C~RRIED."
to inspect tne Gillets Bridge to ascertain ~netner or not a ne~ concrete decK
~rrangements nad been made for Mr. David cramm of C. C. ParKer consultants
could be placed on tne bridge or if it ~ere necessary to resort to a ~ooden
deCK.
It ~as noped tnat a concrete decK could be placed and would provide many
more years of service tnan a ~ood decK as it appeared tnat tne bridge ~as in
good condition otner tnan tne floor.
st. George street from tne st. George Street Bridge to tne canadian "ational
tracKs as ~ell as tne municipal drain payment on soutndale Road lRoad #57) as
tne report ~ould not be available from tne 10~nsnip of ~armouth Drainage Engineer
for some time and it ~as unliKelY tne drain ~ould be constructed in 1989.
cnanges to tne Road Budget as a result of spring breaKup ~ere discUssed.
It ~as decided after some discUssion todelete construction ~orK on
SI. I~OM~S, O"I~RIO
~f\ '{ '2, 1 989
? f\GE l\..
l.
roads maintenance.
f d b K to tne st. lnomas
2. Road #57 lsoutndale Road) could be trans erre aC '
" " a~d tne cost of pa~ing on tne east portion l$50,000)
Suburban Road commiSSion ..
could be assumed bY tne commission.
" 1 $Ol 000 on tne Road #22 constructiOn programme could be
3. ~ppro~lmate yo,
_" lnis in turn ~ould
assumed bY tne st. lnomas Suburban Road commiSSion.
free up funds for tne Gillets Bridge floOr replacement.
f th Gl"llets Bridge floOr ~as estimated at appro~imatelY
4. Replacement 0 \Ie
BY deleting tnese itemS tne road programme could be rearranged as follo~S:
00) ld be available for Suburban
~dditiOnal funds lappro~imatelY $35,0 cOu
$77,000. "t ~ould be impossible to
G"llets Bridge floor I
11 nse of tne I "
5. Due to tne CO ay " lnis ~ould result In
"led at tne sparta Pit.
use tne gravel alreadY pi I t tne Pleasant ~alleY Pit
" and crusn more grave a
additiOnal costs to pile t to $100,000 from
~:~ult in an increase of carryo~er cOS'
snoUldering costs.
SI. I~OM~S, O"I~RIO
~f\'{ 2, 1989
?f\GE 5.
8. lne county ~inter control budget ~ould not nave to be increased.
9. lne tree cutting budget ~ould nave to be increased as labour ~aS used to
cut trees ratner tnan sno~plo~ing. lne money originallY budgeted for
sno~plo~ing nad been used to spread salt and sand.
"1 "1 bl in tne maintenance budget tlesS
10. Some uncommitted funds ~ere stll a~al a e
11.
than $70,000).
It ~as recommended tnat Road #18 from ~ign~aY #4 ~esterlY be aspnalt resurfaced,
no~ever it ~aS e~pected tnat appro~imatelY $165,000 ~ould remain uncommitted
from tne resurfacing budget ~nicn snould remain uncommitted until late
summer as tne county's recent record of disasters appeared to be at lease
t~O per year tto date ~e onlY na~e one - Gillets Bridge).
lne Engineer reported to tne committee, after a telepnone call to tne
MuniCipal Roads Office in loronto, tnat indicatiOns ~ere tnat tne Ministry of
lransportatiOn of ontario ~ould approve a supplementary spending request of
$300,000 subsid~ for $400,000 e~penditure for ~orK on Road #30 tfull amount
re~uested).
"0 funds ~ould be fortncoming for tne otner supplementary request of $250,000
e~penditure for tne MiddlemisS Bridge. lnus tnere ~ould be no surplUS funds
available from tne MiddlemisS Bridge and ~orK on Road #43 ~ould not be able to
proceed otner tnan land purcnase and tne removal of stumps.
lne Engineer noted tnat overnead costs tfringe benefit costs, ne~ macninery
and nousing) ~ould remain uncnanged.
lne committee appro~ed tnese cnanges after diSCUssion and instructed tne
Engineer to fo~~ard via mail tne revised budget.
It ~as agreed tnat engineering snould continUe on tne st. George street
nill and tniS item snould be placed in tne 1990 budget for completion, unlesS
tne City of St. lnomas anne~ed tnat portion of road.
SI. I~OM~S, O"I~RIO
tl\f\ '{ 2, 1989
pf\GE 6.
"~O\jED B'{:
SECO"OEO B~: E. "EUK~M
1~~1 I~E E"GI"EER BE ~Ul~ORllEO 10 C~LL lE"OERS rOR ~01 MIX "'Sp~~L 1 p~~I"G
rOR 1989 ~11~ lE"OERS 10 CLOSE ~1 9:00 ~.M., ~EO"ESO~~' M~~ 17, 1989.
Cf\RR 1 ED. "
C. R. ~lLLSE'{
\\tI\O\jED B'{:
SECO"OEO B~: O.~. C~U1E
1~~1 I~E E"GI"EER BE ~Ul~ORllEO 10 PROCEED ~11~ I~E REPL~CEME"1 Or I~E
rLOOR 0" I~E GILLE1S BRIDGE.
\1. J. ~EIENBURG
Cf\RRIED.\\
~ request nad been received from tne ~illage of port Bur~ell to enter into
an agreement for se~age lines on County roads ~itn tne usual terms and conditions.
\\~O\jED B'{:
SECO"OEO B~: R. J. L"'~ERE~U
1~~1 ~E RECOMME"O 10 COU"I~ COU"CIL 1~~1 ~ B~-L~~ BE p~SSEO ~Ul~ORlll"G I~E
~~ROE~ ~"O CLERK 10 SIG" I~E SI","O~RO I~PE Or ~GREEME"1 ~n~ I~E ~ILL~GE Or
PORI BUR~ELL rOR I~E I~SI~LLMIO" Or SE~~GE LI"ES I" I~E ~ILL~GE.
Cf\RRl ED. \\
lne committee revie~ed tne proposed letter from M. M. Dillon to residents
at tne laits Bridge area giving tneir findingS and recommendatiOns on tne laits
Bridge ?ro?osa1..
lne Engineer noted tnat after disCUssions ~itn tne County of Middlese~
" A h" 1f ... ... Dillon nad modified tM original letter as indicated
Eng I nee r anu" I ro,se ' \". \',.
and tne letter no~ appeared to be satisfactory.
1M committee agreed and asKed tnat M. M. Dillon for~afd tM amended letter
to tne residents as soon as possible.
\1. F. L'{Lt.
~ letter from Mr. ~ndre~ ~rignt regarding "atural ReSOurces Gas ~itnregard
to tne 10~nsnip of Baynam'S attempts to recover tneir drainage assessment costs
for tne straffordville drain ~as diSCUssed at some lengtn.
continued. . .
ST. THOMAS, ONTARIO
MAY 2, 1989
PAGE 7.
Mr. Wright had phoned and asked for additional information with regard to
earlier payments by Central Pipeline and Medina Gas (predecessors of Natural
Resources Gas) with some indication that these previous payments might have
bound Natural Resources Gas to accept the assessment.
Until such time as there was a test case in the Courts it appeared that the
legislation would not be changed or clarified. Unless this case was won all
utility assessments for municipal drains could not be enforced.
Again after further discussion.
IIMOVED BY: E. NEUKAMM
SECONDED BY: R. J. LAVEREAU
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY OF ELGIN ENGAGE MR.
ANDREW WRIGHT TO ACT ON THE COUNTY OF ELGIN'S BEHALF IN THE SUIT OF THE
TOWNSHIP OF BAY HAM AGAINST NATURAL RESOURCES GAS LIMITED IN THE TOWNSHIP'S
ATTEMPT TO RECOVER THEIR DRAINAGE ASSESSMENT COSTS FOR THE STRAFFORDVILLE
MUNICIPAL DRAIN.
CARREID.II
The Engineer reported that Natural Resources Gas were quite eager to proceed
with the Model Franchise Agreement. This agreement would force Natural Resources
Gas to move the gas line on Road #43 at no charge to the County. Natural
Resources Gas were also interested in having a Franchise Aglreement with the
Township of Malahide and the Township of Yarmouth.
The Committee was favourable to recommending the Model Franchise Agreement
to County Council but felt that further discussions should be held with Natural
Resources Gas to ensure that the Road #43 pipeline would be moved at no cost to
the County prior to a Franchise Agreement being signed.
Safety at the intersection of Road #35 and Road #45 at Jaffa was discussed
at some length.
SI. I~OM~S, O"I~RIO
~f\'{ 2, 1989
P f\GE B.
"~O\jED B'{:
SECO~OEO B~: C. R. ~ILLSE~
1~~1 ~E RECOM~E"O 10 COU"I~ COU"CIL 1~~1 ~ B~-L~~ BE p~SSEO LIMlll"G I~E
SPEED 0" COU"I~ RO~O #45, E~SI ~"O ~Esl Or COU"I~ RO~O #35 10 60 KILOMElRES.
lrROM I~E ~eSl LIMn Or I~E PE~RCE PROPER1~ 0" I~E SOuW SIDE I" ~~RMOU1~
10~"S~lP 10 I~E E~SI LIMn Or JULl~" I~ELM~" PROPER1~ 0" I~E "OR1~ SIDE I"
M~L~~IOE 10~~S~lP.)
f\. \Z. fORD
lne Engineer nad received anotner complaint from Mrs. McCallum ~itn regard
to ner property on tne soutn~old side at tne intersection of Road #13 and Road
Cf\RRl ED. \'
#14.
Since tnat time nignt flasning lignts nave been installed on tne "stoP
~Mad" and "stop" signs. 1M committee ~ere of tne opinion tnat no furtMr
safety measures could be taKen at tniS time.
1M Engineer reported tnat Mr. Ian cnad~icK of tne Ministry of wansportatiOn
of ontario Rail Office nad requested a meeting ~itn tne ~arden, cnairman,
Engineer and representatiVes of tne port stanley lerminal Rail to disCUSS tne
port stanley lermina1 Rail's application to run at nignt and to allo~ tnem to
transport passengers from union to st. lnomas.
lne committee instructed tne Engineer to arrange a meeting as soon as
lhe attached l~V-
regarding tne Ministry of lransportaolU"
~as disCUssed at some lengtn.
, ^+t,e r from tM Un i ted Count i e s of stormont, Dundas and G 1 eng a rfY
L:^~ of ontario'S Draft surface lype standards
?ossib1e.
lne committee ~as not in favOur of retrogresSiOn of standards noting tnat
d 1" A to county roads little surface treatment ~orK
if tnese standar s ~ere app leu
could be done bY tne 10~nsniPS and tne Ministry of wansportatiOn ~ould onlY
subsidize pit run gravel on most of tneir roads. lne Engineer stated tnat
d '"I"th 400 to 1 000 venicle category in Counties nad
surface treatment on roa s ~I \I' ,
turned up poorlY in tne past, noting tne latest poor results on soutndale Road
lRoad #57) ~nicn nad 850 venicles per daY, lne Engineer also noted tnat
continued
51. lHOM~5, ON1~RIO
M~ y 2, 1989
p~GE 9.
development roads built 20 years ago by tne Ministry of lransportation of
Ontario ~itn 2 incnes of not mix aspnalt had to be resurfaced the ne~t year
because of the failure of tne 2 inches of not mi~ to carry traffic. Ne~
construction and resurfacing work in tne past 20 years had a minimum of 3
inches of asphalt.
"MOVED BY:
E. NEUK~MM
SECO"OEO B~: H. J. ME2E"BURG
WHEREAS lHE ROAD COMMlT1EE Or lHE COu"H OF ELG1" ~AS BEEN MADE ~WARE OF A
ORAr1 POLIC~ ON SURFACE 1~PE SIANO~ROS ~HIC~, WHE" I"CORPORA1EO 1"10 1HE
NEEDS SIUO~ ME1~00S MANU~L, ~llL RESULl IN ~ REOUClI0" I" FUNOI"G FOR I~E
PRO~I"CE IS MU"ICIPAl ROAD S~SIEM. 1M "BE"CH MARK" COsn"G, ~HICH IS ~ Kn
COMPONE"1 IN OE1ERMI"ING NEEDS, IS IN PARI B~SEO ON SURFACE I~PE. ~"~
REOUClI0" IN PERMIllEO SURFACE QUAlllY ~ILL lHUS RESULl I" REDUCED rU"OING.
A"O ~~EREAS UPPER nER FUNDING Or CO"SIRucnON B~SEO 0" lHE "NEEDS" MElHOOOlGY
HAS BEEN REDUCED 24% IN lHE lASl 4 ~EARS (3.6% OF OEFI"EO "EEOS 1" 1985,
3.46% 1" 1986, 3.42% 1" 1987, 3.3% I" 1988, 10 2.74% 1" 1989). A"~ ARBllR~R~
REOUClI0N~~IlEOE1ERMI"I"G lHE DEFINED "EEOS ~ILL BE MUlllPLIEO AS lHIS
TREND CON11NUES.
lHE ROAD COMMlT1EE Or lHE COU"H Or ELGI" ~EREB~ ASKS lHA1 lHE ORAFI SURFACE
I~PE SIA"OARDS POLIC~ BE DROPPED OR A1 LEASl AMENDED 10 SPECIFIC~llY PERMll
lOCAL CO"01110"S A"D ECONOMIES 10 GO~ERN lHE SURF~CE I~PE PERMlllEO WHEN
ES1ABLlSHI"G "NEEDS" NOl JUSl FOR PROJECl SI'ECIF1C SUBSlOY AI 1~E nME Or
CON51RUC110N.
~E RECOMME"O 10 COU"I~ COUNCIL:
(1) 1HAl lHE ~BO~E RESOlunON BE AOOP1EO B~ COUNH COU"CIl.
(2) lHAl lHE MmIS1R~ Or IRANSPORI All 0" OF O"I~RIO, OUR M.P.P., ~"D lHE
0"1~RIO GOOD RO~OS ASSOCIAlI0" BE AO~ISEO OF 1~IS RESOLUlI0".
C~RRIED."
SE~ERA"CE APPLICA1IO"S, E1C., ~ERE DISCUSSED AS FOlLO~S:
1. Road #41 in Vienna.
1M Engineer nad requested tnat grading be completed around catchbasins at
the Elgin-Aylmer Development Holding Limited Company (apartment development).
51. lHOM~5, ON1~RIO
M~ '( 2, 1 989
pf\GE 10.
2. Road #42, Mccord.
lot 13, Concess ion 1, ~i 11 age of port Bur~e 11. 1M county nas requested a
closed drain ~itn catcnbasins to tne ~est of tne county's present drain
System.
3. Road #42, JedricK (~illage of port Bur~ell).
lne Engineer reported tnat Mr. Silf~erbrand nad purcnased tne rest of Mr.
JedricK'S property, tnuS tnere was no severance.
4. Road #52, Friesen.
Mr. Friesen nad appealed tne county's notice to install catcnbasins and
closed drainage in front of 4 lots tnat ne ~as severing east of Road #35.
lne committee discUssed tne matter and instructed tne Engineer to ~rite Mr.
rriesen informing nim tnat catchbasins and pipes ~ould be required and a
ne~ plan ~ould be fortncOming and ~orK completed before a severance ~ould
be granted.
5. Road #45, Government Services.
Entrance to tne ontario Hospital, tne matter ~as in abeyance as no funds
nad been appropriated for an entrance bY tne province.
6. Road #48, Faulds residential; ~amlet of Lyons.
lne 10~nsniP of soutn oorcnester nad passed an official plan amendment tnat
~as being circulated by tne Ministry of Municipal ~ffairs, nowever the
county's concerns ~ould be taKen into consideratiOn ~nen the plan of subdivision
was considered.
~n application for subdivision ~itn an entrance road on Road #8. lne
~illage of Dutton nad been informed tnat tne entrance road ~ould nave to
7. Road #8, outton-~est Lorne HoldingS.
meet ~itn County standards for subdivision roads.
8. 1M Engineer nad written tM ~i11age of Belmont informing tMm that tM
subdivision road on Borden ~venue ~ould also nave to meet ~itn county
standards.
9. Road #20 (Lot 12, Range 1, soutn of Union Road), leK Builders and Haynoe
construction.
lney have been granted an entrance to property using a culvert (MacK ~orK
property)-
ST. THOMAS, ONTARIO
MAY 2, 1989
PAGE II.
10. Road #8 (North of Dutton), Don McDonald.
Earl McDonald and Sons Transport had been granted an entrance, provided a
catchbasin be installed, the ditch regraded and a proper outlet for the
catchbasin provided at the owner's expense.
11. Road #45, Mrs. Rose Pihokker, Township of Bayham.
She had been advised that the County could not comment on an application
for severance until such time as she actually made an application.
12. Road #3, Pulleybank, entrance south of Highway #401 exchange.
The Chairman reported that the County had been requested to allow an entrance
from Road #3 between the lamb house and Lee buildings for vehicles entering
the proposed restaurant property, however all traffic would exit via the
Gore Road.
After further discussion the Committee had no objection to this provided
the entrance way was from the north only, the roadway be widened and curb
and gutter installed at the owners expense and to Ministry of Transportation
of Ontario standards, left hand turns from traffic coming from the south
off of Furnival Road be prohibited from entering the property and that the
road from the Gore be used for both entry and exits.
13. Road #42, Township of Bayham; mobile trailer park.
There was no further information available with regard to the County's
appeal.
14. Village of ROdney subdivision with entrance from Centre Street. The Committee
noted that if an entrance was required from Furnival Road (Road #3) either
in the Village of Rodney or the Township of Aldborough it would have to
meet County standards.
15. Various rezonings were noted including a rezoning for a trailer park on
Road #3 at New Glasgow. The Engineer was asked to forward comments to the
Township with regard to entrances and drainage.
16. It was noted that the Township of Malahide by-law to rezone property on
Road #32 as a contractors yard did not contain a provision for the County's
request for the paving of the entrances.
After discussion. . .
ST. THOMAS, ONTARIO
MAY 2, 1989
PAGE 12.
"MOVED BY: R. F. COLES
SECONDED BY: D. V. CHUTE
THAT WE OBJECT TO THE TOWNSHIP OF MALAHIDE'S BY-LAW NO. 24-89 (REZONING ON
ROAD #32 - CONTRACTOR'S YARD).
CARRIED.II
17. Road #2 severance, Veergeer, Lot 9, Concession IX. Mr. Veergeer had agreed
to install catchbasins and closed drains required to complete the requirements
for severance for the property.
18. Mr. McEown and the Central Mennonite Committee had been advised of the
requirements for severance on Road #40 at Mount Salem which included a
closed steel pipe drain and catchbasins.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. Esso Petroleum stating that they would not operate an asphalt terminal in
London this year. Thus all asphalt would have to come from McAsphalt
Industries in Port Stanley and would increase costs.
2. Permission had been granted to the Village of Dutton Public Utilities
Commission to extend waterline on Road #13. A location had been designated
that would be advantageous to both the Village and the County.
3. The Township of Southwold requesting that the County assume a portion of
the Townline Road between Delaware and Southwold between the Littlewood
Road (Middlesex Road #15) and the present County Road #18 at the St. Thomas
Sanitary Collection Services site.
The Engineer had written the Township Council a letter asking them to make
the County aware of any change in use that would now make the road meet the
criteria for County roads.
The Committee asked that all members be forwarded the Ministry of Transportation
of Ontario's County road criteria policy.
4. Mr. Ken Howard, on Road #3 north of Rodney requesting that he be allowed to
keep his business sign up on the County road.
The Committee noted that the sign was on the road allowance and as such
there was no provision in the County by-laws nor under the Highway Improvement
Continued . . .
ST. THOMAS, ONTARIO
MA Y 2, 1 989
PAGE 13.
4. Continued...
Act to allow this to continue. If the County allowed ttlis to continue then
( ~ )
they would have to allow other signs to be installed along the road allowance
as well and if anyone hit the sign the County could incur a liability.
The Engineer was instructed to write Mr. Howard and advise him that the
sign would have to be moved.
5. Mrs. Charlene Berdan regarding concern for the safety of children in Orwell.
Chairman Martyn noted that children in Orwell seem to have no place to play
other than on the road.
The matter was referred to the Township of Malahide Council for their
~
recommendations and actions.
6. A copy of Mr. Robert Purcell's comments to Ontario Hydro on the proposed
CSX corridor through the Village of Dutton.
The Engineer was instructed to advise Mr. Purcell that the County of Elgin
had no jurisdiction in the matter.
lIMOVED BY: C. R. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE ADJOURN TO WEDNESDAY, MAY 17, 1989 AT 9:30 A.M. AND THURSDAY, JUNE
8, 1989 AT 9: 00 A. M.
CARRIED.II
,4L,//' bL~~.
W. A. ~ARTYN
CHAIRMAN
oW"
D. J. McDONALD, P.ENG.
SUPERINTENDENT & ENGINEER
r~
~
UNITE~~UNTIES
STORMONT, DUNDAS
AND GLENGARRY
20 PITT STREET
CORNWALL, ONTARIO
K 6J 3P2
TELEPHONE: 932-1515
932-1516
1989 04 13
MEMORANDUM TO ALL ONTARIO
COUNTIES AND REGIONAL
MUNICIPALITIES
Re: Draft Surface Type Standards
The Ministry's directive that will further
reduce its funding to upper tier road systems has come
to our attention. We ask that you please consider the
attached "Draft Surface Type Standards" petition.
If in agreement your endorsement to the Ministry
would be appreciated.
truly,
~
McDonald, P. Eng.
County Engineer
DJM/ds
Encl~
cc: Ontario Good Roads Association
Ministry of Transportation
of Ontario - Downsview
Ministry of Transportation
of Ontario - Ottawa
(
UNITED COUNTIES OF STORMONT, DUNDAS AND GLENGARRY
PROPOSED PETITION FOR CIRCULATION
RE: DRAFT SURFACE TYPE STANDARDS
The United Counties of Stormont, Dundas and Glengarry has
over the past years (as have all other municipalities) endured
the shortfall of funding for roads. We have endeavoured through
job specific requests; submissions to government and associations
that are applicable province-wide and by participation in ad-
visory committees to maintain, if not increase, funding. A
recent draft Ministry of Transportation policy di.rective entitled
2!dJ.::I"C?:.gJ2.'"MM_I.Y.Q!?_M_'M~it..~.!::LgMg,J:.QM~ has c au sed us con c ern . Iff 0 11 owed to
conclusion, this policy will further reduce funding, especially
funding for low volume road systems.
TRAFFIC
AADT
NOW
surface type
DRAFT
surface type
0-200
gravel
pit run
o-~oo -----------
crushed gravel
200-1000 prime & double s.t.
or rd. mix mulch
or ~O mm hot mix
double surface treatment
~00-1500 -----------
50 mm of cold mix
L 9~~),
750-2000 -----------
50 mm of hot mix
1000-2000 ~O to 60 mm of hot mix
over 2000 100mm to 1~0 mm
hot mix
Geotechnical Techniques
(Highway Engineering Design
memorandum ED-78-36)
Note #3 (part)
.... ."Where a Municipality wishes to use a surface type beyond
the maximum noted in the table ... approval of t:he District En-
gineer is required for subsidy purposes".
1
Surface type standards are a part of the Inventory Manual
used to determine bench mark costs. A reduction in those stand-
ards will reduce the value of needs accepted by the Ministry.
Stormont, Dundas and Glengarry Counties has over the past 5 years
used loose surface, surface treatment mulch and hot mix surfaces
in its reconstruction programs. Our experience: is that neither
surface treatment nor 'mulch have near the durability Cyet cost
approx. 80~) of ~O mm of hot mix.
It is our fear that the Draft Surface Type Standards may be-
come "the" Standards and then will be used to reduce bench mark
costs and the "approval of the District Engineer" for a higher
surface standard will (as it does now) only come into effect at
the time of construction and then only if it can be accommodated
within normal allocated subsidy. In a time of shrinking con-
struction allocation any reduction in bench mark costs will be
further multiplied and road system underfunding will become yet
more serious.
The United Counties of Stormont, Dundas and Glengarry urge
your support in petitioning the Minister of Transportation and
the Ministry to amend the dr~ft Surface Type Standards by:
a) decreasing the AADT for which a hot mix surface is
costed and subsidized and/or
b) adding a clarification
local conditions and economics show
beyond the maximum noted in the table
establishing bench mark costs as well
design for subsidy.
to the effect that, where
benefit, a surface type
is permitted for use when
as approving structural
(Note: A sample letter for use in supporting this position is
attached.)
This petition
Transportation;
Association.
is to be circulated to the Ministry of
all counties and regions; and Ontario Good Roads
2
Dear
Re. Funding effects of
proposed Surface Type
Standards.
The C ou m c i 1 0 f ~.....,_.._...__...._......._.._.._~.__._____..._...._...._.........__'" ,._......_..... has bee n mad e
aware of a Draft Policy on Surface Type Standards which, when in-
corporated into the Needs Study Methods Manual, will result in a
reduction in funding, for the province's municipal road system.
The "bench mark" costing, which is a key component in determining
needs, is in part based on surface type. Any reduction in per-
mitted surface quality will thus result in reduced funding.
Upper tier funding of construction based on the "Needs"
methodology has been reduced 24~ in the last q years (3.6% of
defined needs in 1985, 3.q6~ in '86, 3.q2% in '87, 3.3~ in '88,
to 2.7q% in 1888). Any arbitrary reduction while determining the
defined needs will be multiplied as this trend continues.
The Coumc i 1 0 f .__............_..,....~......~.~...............~__...._........__._.~...._ ,___ _ ask s t ha t the
Draft Surface Type Standards policy be dropped or at least
amended to specifically permit local conditions and economies to
govern the surface type permitted when establishing "Needs", not
Just for project specific subsidy at the time of construction.
Yours very truly,
3
(110)
NOuJ
APPENDIX 0
SURFACE TYPE STANDARDS
R U R A LON TAR I 0 R 0 ADS
A.A.D.T. AT TIME
OF CONSTRUCTION
o - 200
200 - 1000
SURFACE TYPES (a)
GRAVEL
(c)
PRIME & DOUBLE SURFACE TREATMENT (b)
ROAD MIXED MULCH
40 mm OF HOT M1-X (' J)
FOR LOWER VOLUMES IN RANGE
40 nun OF HOT MIX (,c1)
FOR HIGHER VOLUMES IN RANGE
60 mm OF HOT MIX
1000 - 2000
ABOVE 2000
100 mm to 140 mm OF' HOT MIX
NOTES:
(a) THE GRADE UPON WHICH THE SURFACE TYPE
IS TO BE APPLIED IS ASSUMED TO BE STRUCTURALLY
ADEQUATE.
(b) APPLY PRIME & DOUBLE SURFACE TREATMENT
0.25 m WIDER THAN LANE WIDTH, EG. 3.0 m
LANE WIDTH, APPLY 3.25 m WIDE.
(c) SELECTION OF SURFACE TYPE TO BE BASED ON
ECONOMY AND PERFORMANCE. GRAVEL IN THE LESS
THAN 200 RANGE AND P.&D.S.T. IN THE 200 - 1000
RANGE ARE USUALLY ADEQUATE AND THE MOST
ECONOMICAL.
Cd) 50 mm OF HOT MIX IS RECOMMENDED IN CHATHAM,
LONDON, STRATFORD, HAMILTON, OWEN 80UND
AND TORONTO DISTRICTS.
DRAF,T
ATTACHMENT 4
MEAC AGENDA
MEETING #88-07
ATTACHMENT #7 ' SURFACE TYPE STANDARDS
See ~ttachments I, 2 and 3 for residential subdivision surface type
requlrements.
The minimum suriface type for new road assumptions and maximum resurfacing
type for roads plreadyunder the jurisdiction of th.~ municipality are as
follows:
A A D T A T TIM E o F CON S T R U C T ION
1 2 3 4 5 6 7 8 9 1 1 1 1 :L 1 1 1 1 1 2
SURFACE 0 0 () 0 0 0 0 0 0 0 0 1 2 3 AI 5 6 7 8 9 0
TYPE 0 0 0 0 0 0 0 0 0 0 0 0 0 () 0 0 0 0 0 0
~t. 0 0 0 0 () 0 0 0 0 0 0
-----------~~ --
PITRUN .
GRAVEL
.
CRUSHED
GRAVEL
SURFACE
TREATMT
COLDMIX
(50MM)
SOMM
HOTMIX
',. "~ .- .,' "
other Considerations
1.0
2.0
'3.0
4.0
5.0
6.0
Only well graded, screened pitrun gravels are acceptable.
Only double surface treatment is acceptable: Prime and surface
treatment may be used with the approval of the District Engineer
where double surface treatment has not been satisfactory in the
past.
Surface typ. e selection is to be. based on. e<;:onollics" truc.'~".""'~,'l' """,'.'....,..
percentages and performance t Where a ,munic1.pal: .ty,;,:wishes .~to~"us;,.,'C:l
surface t.y~e beyond the maX1.mum, typei. noted ,.In ..., the ',.table . above}:~lt:~
approval or the. District, Engineer 1.S' r~~i:r,fad;:}~CJ.l7.:{::",;~~R~,~ttY:;;(;I?~~~P.~,!r;~i,
The AADT at the time Qf constructiQns is to be used, except where
rapid traffic growth 1.S expected, 1n which caSE~ the D~str+ct
Eng1.neer may approve use of a 10 Year Future AJ~DT ProJect1on.
Where the MDT a\: . the tim~' of <;:ollstrucitI6n'oc exCE~eds "2 OOOthe';'pavement
structur. ~ncll1dl.nghot' ml.X thl.ckness shouldbE~. sel~cted uf?1ng:lj/i':::{'
geotechn1calte<;:hnl~es. Where necessary. the D1str1ct Englneer
shall consult w1th the Regional Geotechnlcal 01:fice in reviewing
such designs for subsidy purposes. Highway Engineering Division
Memorandum ED-78-36, Structural Design GU1del1nes for Flexible
Pavement~{ provide some guidelines for use in reviewing designs with
current AADT's 1n excess of 2000.
The above guidelines assume that the granular base and subbase
structure are adequate and that drainage is sUfficient. It is
generally better ln the long term to rebu1ld arl l.nadequate pavement
structu~e rather than try to compensate for an inadequate base by
increas1ng the thickness of surfacing materials. "Deep strength" hot
mix designs require the approval of the Distri9t Engineer. Wnere
necessary, the D1strict Engineer will liaise wl.th tne Regional
Geotechn1cal Office when reviewing such designs. Where tfie road base
or d~ainag~ is not ade~ate the D1f?trict Eng1nE~er, may., decline ~o.
prov1de sUbsldy for hardtop surfac1ng. Highway Engineering~Divls10P
Memorandum'E.D-78-36, structural DeSignGUlde11.nes.for..F.l.e.X".i...bl.e~~~ ~
Pavements ,and Design 01visi9n M~morandum DD'7"'74~-08"(OO~74-2,~),i~ . ','
Pavement ~t~ucture Design GUldell.nes for Low Traffic'Roads/'prov1de
some guidel1nes for use in reviewing granular .depths.
APR 26 '89 12:22
FROM DILLQN LDN 5196728209
PAGE.002
DllLLon
COnsulting Engineers · Planners
Environmental Scientists
OUR FILE:
~ YOUR "ILE,
'tJpru 1989
A1999-00
Talt.s Bridge
Environmental Study Repor~
Dear
As you know, Taltts Bridge has been physically closed since May
1987, because of problems relating to its northern foundatiQu.
The Counties of Elgin and Middlesex retained M. ~(. Dillon
Limited to prepare an Environmental Study Report in accordance
with the Class Environments1 Assessment Process for Municipal
Project8~ As part of this process) Dillon developed and
evaluated three alternativeS for dealing with the bridge:
1) permanently closing and removing the bridge;
2) repairing the brldg~ and reopening it to traffiC, or;
3) replacing the existing bridge with a new bridge.
These alternatives were presented at a Public Information
Centre on 1 March 1989 at the Tait's Corners Community Centre.
Dillon has completed the evaluation of these thr~~e alterna-
tives, based on the impacts of each on the natUral and socio-
economic environment, including cost considerations and trans-
portation conditions. Based on this evaluation~ our recommen-
dation to the Counties of Elgin and Mldd1esex is that they
permanently close the bridge. This letter summarizes:
the major findings of our baCkground research into the
area affected by the closure of Tait's Bridge;
the result~ of our evaluation of the three alternatIves.
}. Background Research
The major findings of our background research are;
there ~aa a crossing Qver the Thames River at or near tbl$
location as early as 1846. Over the years7 ~ cloae social
relationship has developed between the residents of the
... continued
M. M. DILLON UMITEO ~ 496 RIOHMOND STREET, LONDON, ONTARIO · TeLEPHONE (519) 4:a$-$i92
MAIL: BOX 426, STATION B. LONDON, ONTARIO, OANAOA N6A 4W7 · TeLEX 064-7540 · FAX (519) 6jr2-82Q!1
APR, 26 ' 89 12 ~ '22
FROM DILLON LDN 5196728209
g,,=,=on
_ 2 -
(jAP-rll 1989
southern portion of Ekfrid and the northe-rn portion of
Dunwieh 10wnshiPS. Also. some families own fa-rmland on
both sideS of the bridge;
the tkfrid 20th Sideroad and the Coyne Road. which are
connected bY the b-ridge, are gravel roads unde-r the juriS-
diction of ikfrid and Dunwich TOWn$hipS. respectiVelY'
~.,,_.....aJl.-rve a local t-raffie function p-redominantlY'
by the counties of Blgin and Middlesex
e""",,,at tJ:affic volumes were loW on the bridge
(ap,-roximatelJ 50 to 60 vehicles pe-r day) prior to its
clOSure. 111 1987;
the Village of GleuQS the s-res's majOr service cent-re.
Ekfrid townshiP an ome unwich townshiP -residentS relY
on Glencoe fo-r day- '1 shopping. businesS aud recre-
at.ional need~ton is alsO a se-rvice centre. bUt. doeS .
not p-roVide~_S wide a range of se-rvices as Glencoe;
the sout.heaste-rn pa-rt of ~frid. and the no-rt~estern part
of Dunwich townshipS a-re ag-riCultUral aress with verY feW
non-fa-rm -related useS. It is expected t.hat the population
of t.hese tWO areas will remain stable or could possiblY
decline. In addition. botb areas have little o-r nO
potential fo-r urban type development I
tkfrid townshiP residentS mostlY wo-rk in centres in
Middlese~ countY and their travel-tO-work patterns are not
affee sure of Tait's Iridge. 1t is estimated
that s mil. Y as 40 DunWiCb TownshiP -re$~ in
GleUC e. t e u..~ =-::~'s oJ:.dge for
ae s to Glen and some would use walkeJ:'s OJ:
lleY 'S lJ:idges; ,.,.,--
in the vicinity of Tait's lJ:idge, the Thames RiveJ:
supports populatiOns of baSS, p~ke. perch. walleye aud
salmoU;
tbe north slope of the river includes a decidUOUS forest
consisting of hickory. ironwood and sugar ma,lel
the area along the south approach road includes rare snd
endangered specieS of vegetation~ in partiCUlar. blue ash.
ACcording to tbe Ministry of Natural ResOu-rces, the ares
could include other raJ:e or endangeJ:ed species;
Resid.en.t
... contillued
f\pR 26 '89 12:23
FROM DILLON LDN 5196128209
-
/~/---~
u tU~al steel in the main
~itb the e~ception of the str c1 conditiOn of ~ait's
through trUSS span. tbe ih~Si~a~ith similar 75-1ear~
~ridae is gene~allY cons S en~.-~r~a~ruu LS
u .. onta 0 ~" lrlfB" '
ue~.e~s~ in s~:~we~ . i Lns~ecting more thSn 250
bas~o~~~lOU~e~i:n.ce n ·
bridgeS during the pas ten ye rS. .--:: .
~ the main trUSses is in very gOO
tbe structural steel in steel is not painted. ~he
condition. even thougb tbe s is not an indication
f na'nt on the main trUSse
absence 0 ," 1 ,ted' ----
tbat maintenance haS b;::.n ne~' ----
~ ' ompa~ative to other
based on itS physiCal condit\Ona ~lseWhere in southWestern
bridges in tbe tWO countieS ~~tenance e~penditure bY tbe
ontariO)' and the leveli:f ~a eVidence that maintenance of
countY of ~lgin. tbere ·
tbe bridge baS been neglected.
erformed bY Colder
geoteChnical in~estlgatlOns, ~ native solls dee~ within
~ssociates. indicate that wea duce conditions wbich cause
tbe no~th ban~ of the ~iver ~~o d rotatiOnal instabilitY of
~ftft~ sliPpage and/or deeP sea e t of the nortb abutment
v~~ ~ ~her movemen - ~ to
t~e nortb ban~' .ur~ ~ -th ban~ is {latteneu
~~ t d unlesS tue nO. · d
cannot be pre~en e h bank is not stabil.ze ·
a stable slope- tf tbe nor~iUue to mo~e- If a deeP
tbe north abutment will co~ brid&e could collapse.
seated failure occurred. t e
~~aluat~OU of AlternatiVes
f t~e impactS of the
evaluatiOn 0 .. ider-
!hiS section summa~l$es o~r nothiUg" alternatiVe waS cous
three alteraatiges. !be do tbe unsafe conditiOn of tbe
ed and dismiSsed. because oilo~ed to deteriorate further. it
bridge. If t~ bridge is asafetY ~d tbe ~hames Riger.
could pose riskS to ~ublic
1 f the 1)1:1(\ e
t CloSure and aemova 0
a) ret_auen ed
~kfrid 20tb Sideroad would be clos
~ith tbiS alternatige. the d d the Coyne aosd would be
t south of tbe aaage 3 aoa an b id&e ~he estimated cost
~~:sed just ~~ut~r~~&~~e w~~~s~~~~m:m envtron~enta~dda~~~~~uct-
of ~emo91ng e ned roadway with ~egetat on !hls doeS
testO~hiUgt...~~~n~b~~:~ns is $100,000 ap~r~~t~mo~t(~~~ the tutnins
inS t e ~& {petty ac~u~s~ ~ ~
not inclUde the cost 0 ~ro injUriOUS affection.
basins) or compensatiOn or
3 .,.".,
....,
,,\,-,,=0'"
lte.s1.dent
2.
..' continued
APR 2E, ' 8'3 12: 23
FROM DILLON LDN 5196728209
0\'-1.00
_ 4 -
eAPril 1989
Re.siden.t
Tbe majot impacts of closing the bridge atet
the farmerS ~ho o~n land on both sideS of the bridge ~ill
be adverselY affected. This iSSue will be dealt with as
part of theSe farmerS' claimS for compensation flied nnder
tbe ExproPtiatiO~S Acti
use the goodS and services offered by Dutton (lOcated
13.6 km from the soutb slde of Tait's ~rldge) ot yest
Lorne (lOcated 1~.9 km ftOm Tait's ~tldge),
~ bas.....d on tb. traffiC "olumes ov.er the bridge 1,or_tO
~~].o,sln it lS 50 to 60 peo WOUld::)
ave~~lt jOurn.Y incteased bY a portiOn of the leUgth of
tb1.$ de.tour;
-
~.~~. be uunwicb TOwnshiP residentS whO wotk in Glenco.
~d Tait's Brldge will or alk'
Btid~. .or Yilley's ~ dge. hiS affects fewet t an 40
~:':la:rawOU:+C1 nctea tbelr jOurney 1.ngth)U. a
~ 0/.7 ~n\o./ ~ ~
b) aepairin aud ReO euin the Brldg~
Dillon developed tWO options for thlS alternative. Both
options, ~hlCb bave an estimated coustructiOn cost of appro~i-
matelY $1,000,000 (eXCluding the cost of property acquisition),
re~uit. a realignment of the Ekftid 20th Sideroad and extensive
earthWorkS to tbe uorth side of tbe ri"er.
de~our to walk.r's Bridge (located 11.3 km by road
from Talt's Bridge). TbiS detOUr addS a mBslmum 6.7
km to the triP to Glencoe, making it 18 km sway from
the south side of the btldge
~ou~le~e, with
in t1:'8ve.l, 01:
~
attendant increase
.__ cOlltinued
APR 26 '89 \2:24
FRO" DILLOH LDH 5196128209
O\\.\.on
- ; -
~Ap~il 1989
'the
~a~ot 1~pact9 of theSe optiOns ate:
a vel to ~ot~ patte~ns of
the shopping. ~ec~eatiOnal an tra theY ~ete prior to the
a~ea residentS WiLL be the same as
clOSure of the brid&el
r ~ ._~ld resetve ~hat is considered.
ait~~g t~OL~ ._~ Pb an historicallY Significant
some local resident- to e
011 tbe uo'ttU
. ificant advetse i$pactS
both options have s~gn · inclUde the destruction
ban~ of the river. These imp~ctS
of a large area of vegetation.
the removaL of an e~isting
oue of the options re~u~r~s th The other optioU'
house on Lot 21. R~&e au ~e~uires a large property
althOUgh it avoidS the hoUse.
aeC\U!s\tiOU.;
t would stlll be subst~dard
if the bridge is repa~te'h iond limit. geometriC standatdS
witb respect to itS w~dth. t levelS in the tiVer.
and height above high ~ater ws er
c) }lew 1}ri~
~ b t $3 sOO 000. \e~e1udiUg the
~ new bridge. which would cost a o:ires' con~t~uctiOn of ne~
cost of t>rope~tY ae~uisitiOU~' re~he ma~or impactS of a new
th nnd south approach roa s.
~~~dge include the {OlloWing: .
tbe shopping. businesS'
similar to the repair alte~nat~ve~tte~ns will be the sn~e
rec~eatiOnal and travel to ~orur~ of the e~isting b~idge;
as theY were prior to the e oS
t . to current st~udaTdS
ld be construe eu b
the ue~ bridge wou triC design aud bei& t
for width. load cat>acitY. geom~lv tWO laneS of tTafflc
levelS consequen J'
above rive~ · 11 ti~es;
could floW unbindeTed at a
14 have some short-te~m
the const~uctiOn of the bridg~u:o~bese can be mitigatedl
impactS on the ~ha~es River.
i niflcant adverse impactS on
a new bridge does nOt. h~ve s i~ t tng, ne~tb1 hoUse. caTe
the north ban~. or on the e~ b ~ ~he rAre ~na endAngered
",Qu~d be requ~red ~o ensur~ ~ :10ng the south approacb
species of vegetation loca e
road a~e no~ dest~oyed;
c.Ollt1.1lue.d
. . .
Residetlt
APR 26 '89 12:24
FROM DILLON LDN 5196728209
PAGE.007
ClU'='=Ofl
Resident
- 6 -
(];>.pril 1989
the MInistry of Transportation has stated that the eost of
a new bridge is hexcessive considering the low volume of
traffic on the fa~ility prior to its elosure". Conse-
quently, construction of a new bridge would have an '
extremely low priority rating for funding.
3. Reeomme~dations
Essentially, selecting th@ ~ecommended option 1s a function of
weighing several diverse factorst including:
adverse ~ffect8 upon the environment;
the taking of a residence and th~ need to relocate its
occupants;
the inconvenience to those who may have to travel further
to cross the Thames River;
the financial capabilities of the responsible road
authorities and subsidi~lng'agencies;
the financial impact upon the taxpayers of the responsible
road authorities.
It is not possible to measure the impacts of each of these
factors directly against the other factors. Consequently, we
have given more weight to some than Qthe~s. Overall, our
recommendation is based on the premise that the general public
interest (i.e., preservation of natural environment, financial
impact): is of greater significance than the social and
financial impact on a relatively limited number of people.
M. M. Dillon Limited has concluded that Tait's Bridge should be
permanently closed, and the existing bridge demolished. These
conclusions~ $nd the evaluations of the three alternatives,
will be documented in the Environmental Study Report (ESR)
which we are currently prepa~ing. The ES~ will soon be
presented to the Counties of Elgin and Middlesex. In addition,
the bridge closure is subject to the approval of the Ontario
Municipal Board (under the Municipal Act) which will hear
residents' views on the closure.
... continued
APR 26 '89 12:25
fROM DILLON LDN 5196728209
o,,-\.Cf\
_ 1 -
6:>Pril 1989
Re.siden.t
If oU wish to provide aUY further input to the ES~. please
1 i ~ t~e d~~ter or Janet smolders. s~ior ?lanner.
c.ontac.t e t"er u ..... ·
at t.n.i s of f i\c.e..
"lOU't$t..);u~1 t
M. M. Dl~~ON LlnltED
GraydO~ KnightS. i.Bug.
il:oject. Manager
Gl{fbl$
COU"I~ or ELGI" RO~O COMMll1EE
~
f\?Rl L Z8, \939
SESSIO\'\
10 I~E ~~ROE" ~"\) MEMBERS Or I~E COU"I~ Or ELGI" COU"CIL
~OUR RO~O CO\l\Ml11EE REPOR1S ~S rOLLO'vlS:
\AE RECO~~E~D:
A llomitin9 tne ~eignt on tne Gillets Bridge
,. lnat a By-Ia~ be passeu '"
over catfisn CreeK; Lot 27, concesSions III and l~, 10~nsniP of
~afffioutn to 5 tfive) tonnes.
o fl 0 sho~ing serioUs
~e nave found tnat tne concrete bridge oor IS
A soo~ as ~ossible.
o . 0 A oll nave to be replaceu as " e
detenoratlon anu ~I
, b n made and tne ~eignt
In tne meantime temporary repairs nave ee
on tne bridge nas been limited to,5 tfive) tonnes.
lne bridge is a 2 span steel trUSs t65 metres eacn) constructed
in \930.
~LL Or ~~IC~ IS RESPEClrULL~ SUBM111EO
\A. f\. ~f\Rl'{~
C\1f\l R~f\~
COUNTY OF ELGIN
WEST ELGIN ROAD INSPECTION
APRIL 28t 1989
1. LEAVE ADMINISTRATION BUILDING - 9:00 A.M.
2. Inspection of County Garage - Old Garage building has been remoyed
and new building(s) ~ill be built at West limit of the present
parking lot.
3. Highway #4 to Road #27 West. - Assumed by the County several years
ago. - Poor condition Highway #4 to Golf Club entrance.
4. Meeks Bridge - Deficient bridge.
5. Port Stanley via Road #20. - Agreement pending with Condominium
owner for drainaget etc. - Reduced speed zone; 40 kilometers per
hour from Warren Street to Highway #4.
6. COFFEE - PORT STANLEY COUNCIL CHAMBERS.
7. Road #23t Joseph Street Hill - Soils report received.
8. Road #23 to Highway #4.
9. Highway #4 to Road #21 (Warren Street).
10. Road #20 to Fingal - Portion Asphalt Resurfaced 1988.
11. Road #16 to Road #8.
12. Road #8 to Dutton. - Reconstruction required South of Highway #3.
13. BREAK - DUNWICH TOWNSHIP OFFICE.
14. Road #8 to Road #2 - Speed limit reduced North limit of Dutton.
Area zoned for highway commercial from Village limit to Highway
#401 by Township. - Asphalt resurfacing required from John Street
to Highway #401. (Not programmed)
15. Road #2 to Dunwich Township. - Construction programmed from
Ecker Drain Culvert to Coyne Road. (1989)
16. Road #2, Coyne Road to Aldborough Townline. - Construction completed
except for top coat of asphalt and trimming. (1989).
17. Road #2t Aldborough Townline to West Lorne limits. - Asphalt
resurfaced in 1987.
18. Roa.d #2, West Lorne to Road #3. - Resurfacing required as soon as
possible.
19. Road #3 to Road #4.
20. Road #4 to Kent Townline. - Programmed for construction after
Road #43.
COUNTY OF ELGIN
WEST ELGIN ROAD INSPECTION
APRIL 28, 1989.
PAGE 2.
21. To Road #6 via Kent Roads #19 and #21.
22. Elgin Road #6 to Road #3. - Note Flemming Creek Bridge (deficient).
23. Entrance request on Road #3 South of Highway #401.
24. DINNER - RODNEY.
25. Road #2 to Road #5.
26. Road #5 to Road #9.
27. Road #9 to Dunwich Coyne Road.
28. Coyne Road to Tates Bridge.
29. Return to Road #9.
30. Road #9 to Road #8.
31. Road #8. - Asphalt Resurfacing and Reconstruction required.
32. BREAK - TOWNSHIP OF DUNWICH.
33. Road #13 to Road #14.
34. Road #14 to Middlemiss Bridge - Construction.
35. Road #14 to Road #18. - Portions West of Road #20 recently assumed
by the County.
36. Road #18 from Road #20 to Road #19. - Gravelled 1989. - Road #19
Easterly gravelled in 1988.
37. Road #18 to Highway #4. - Asphalt resurfacing required on the
portion between St. Thomas Sanitary Collection site and Highway
#401 this year and most of the area between Highway #401 and
Highway #4.
38. Highway #4 Easterly on Townline Road to Road #48. - Middlesex will
assist in the replacement of Lings Bridge when other Townline
projects have been completed.
39. Road #48 to Wellington Road (Road #25).
40. Road #25 to St. George Street (Road #26).
41. Road #26 to St. Thomas City Limits. - Yarmouth Township to pave
from Canadian National crossing to Road #25. Curb and gutter required
on curves and entrances to Nathan and Ryan Streets. Utility poles to
be moved. Three municipal drains. (County may install portions of
drain.)
42. RETURN TO COUNTY'S ADMINISTRATION BUILDING.
SI. I~OM~S, O"I~RIO
f\?RIL 2.\, \989
?f\GE \.
I~E COU"I~ Or ELGI" RO~O COMMlllEE met at tne 10~nsniP of Baynam
'A .' 'I 21 1989 in conjunction ~itn tne county
Office at 3:00 p.m., rrluay, ~prl '
Council East Elgin Road Inspection. ~ll members ~ere present e~cept Reeve
~vram and Reeve Lavereau.
lne Engineer reported tnat it ~ould be necessary to pass a by-la~ to
1 d at tne Gillets Bridge
legaliZe tne five t5) tonne signS tnat nave been pace
t) of tne floor ~ould taKe
on ~pril 20tn as permanent repairs tor replacemen
some time.
"MO~EO B~: ~. K. rORO
SECO"OEO B~: C. R. ~ILLSE~
1~~1 ~E RECOMME"O 10 COU"I~ COU"CIL 1~~1 ~ B~-L~~ BE p~sSEO PL~CI"G ~
rl~E t5) 10""ES LO~O LIMll 0" I~E GILLE1S BRIOGE; LOl 27, CO"CESSIO"S
nl ~"O l~, 10Vl"S~lP Or ~~RMOU1~.
Cf\RRIED."
I~E COMMlllcE ~OJOUR"EO U"IIL M~~ 2, 1989. · · ·
~
~
~
l. LEME COU1\l~ I'JlMl1\ISlR~1101\ BUILDI1\G - 9:00 ~.M. '
2 Highway #4 to Road #21. east on Road #21 to Road #22. - completiOn
. of work at intersectl~n of Road #22 and Road #21 scheduled in
1989 . loP coat of asphalt required from Intersect Ion northerlY ,
1/2 kllometer. lOP coat of asphalt will not be placed on intersection
until 1990.
3. Road #22 to southdale Road (Road #51). - EasterlY 1 kl\Omete~ to
be asphalt paved \n 1989, rest of road will remaln as IS until
municipal drain IS Installed.
4. HighwaY #4 to wellington Road (ROad #25).
5. Road #25 to Road #48. .
6. Road #48 to Road #30. _ prime 1 kilometer east of Road #2~~
1. Road #30 _ ~pproval of spending request for $400,000 pending ,
~lnlstrY of lransportatiOn of ontariO approval (of thiS appr~xlmatelY
$15.000 alreadY spent on carryover from 1988 (1988 spending ~n ,
addition ~as $400.000). (completion of county of Elgin portiOn In
1990; County of Middlesex portIOn~)
8. Road #30 south to ~armouth 10wnshiP,
9. COffEE - ~~RMOU1H 10WNSHIP.
10. Return Road #30 to Road #48.
11. East on Road #48 to Highway #14.
12. Highway #14 to Belmont.
13. East of Road #31 to Road #41. - Middlesex county has no funds for
gra~elling in \988.
14. Road #41 to Road #48 east. _ Resurfacing required on Road #48.
15. Road #48 from East 10wnllne of south oorchester to Highway #14.
ontario Hydro will rebuild hydro transmission line on present
rignt-of-~aY \~idened).
16. Highway #14 to Road #52.
11. Road,#5Z east to Road #35. - Road #52 asphalt resurfaced 1988.,
18. south on Road #35 to High~aY #3. - 10wnshlPs to install waterline
in Or~eH.
19. Highway #3 to Road #36.
20. Road ~36 to Road #56 (Elm street).
21. Road ~56 to centennial ~venue (ROad #28).
22. Road #28 to Road #45. - Road #28 gravel resurfacing 1989.
23 . L U1\CIi (SOUp ~1\D S~1\D\n CH). _ COUN1~ ~lJlo\ 11\ 1 S1R~ 11 01\ Bill LD 1 NG (12: 45 p.M.)
24. High~aY #4 to Road #V. east on 10wnshiP Road to county' s sp~rta
Gravel Pit; Gillets Bridge is a county Bridge. - (ROad used In
lieU of 10wnllne Road between ~armouth and Malahide 10wnshiPS.)
25. Return to Road #36 north. east on ~armouth 10wnshiP Road to Pleasant
'Ja Hey Pit.
pl\GE 2.
COUt-H'l Of EL<;H-\
E~Sl ELGl~ RO~D I"SPECll0~
26. Road #45 to Road #35. _ Flayers cul~e~t in ~oor condition. . e
21. Road #35 to Jaffa intersection. - ResldentS have re~uested som
method of slowing down/guiding traffic at Intersectlon. Che~rons
installed late 1988.
28. Road #35 to Highway #3 to ~ylmer.
29. Roa& #53, Elm and Beech street, Highway #3 to Hlgh~aY #13. - l~ the
future a county road will be required as a north-east bypaSS; le.,
Highway #3 east to Highway #13 north.
30. Road #32 (Police college Road) to Road #52. - Road #52 r~surfaced
from ~est limit of springfield to Highway #14.
31. BRE~K - SPRI"GfIELD.
32. Road #52 and 10wollne Roads (10~nshIP) to Road #46. - R~ad #52,
east of springfield asphalt resurfaced In 1988 to Canadlan NatlOnal
traCKS.
33. Road #46 from corinth to Highway #3. - other than at Road #44 ,
IntersectiOn (whiCh required realignment) asphalt resurfaced In
1988.
34. Road #46 south of Highway #3 to ROad #38.
35. Road #38 to Road #43, Phillmore and cook'S BridgeS ~o Road #45.
36. ROad #43 _ Phlllmore Bridge lOW ~ater crossing. Brldge tOO narroW
for combines, weight restricted to 5 tonnes, all disembarK.
(Committee is discussing feasibility of building a brldg~ of
sufficient width and load carrying capacity for farm equlpment,
etc., at present site. Even thoUgh approaches would not be improved
the bridge whiCh could be mo~ed to another site could b~ used,
until traffiC warranted/finance available to replace brldge Wltn
structure on neW alignment.
cook'S Bridge _ balley bridge, temporary use.
"ext construction job _ calton 1 mile north and 1 mile south.
lrees cut and stumps are being remo~ed. constructiOn will ~
proceed In 1989 unlesS Ministry of lransportatlOn of ontariO
approves the supplementary constructiOn by-law.
31. Road #45 to Highway #19 to strafford~ille.
38. COffEE - B~ ~HN\ 10W"SH 1P .
39. Road ,#38 to Road #55 (NorfOlk 10wollne).
40. Road #55 to Road #42. _ lree trimming 1989 on portiOn from Road #38
to Road #45.
41. Road #42, ~an order Bridge to east limit of port Burwell. - ~an
Order Bridge Is being monitored for stability.
42. Road #39 , port BurWe It. - subd I vis ion proposed.
43. Road #42 to HighwaY #13.
M Highway #13 to port Bruce.
45'. Road jl24 to Road #23. _ Resurf aced 1988-1989, port Bruce Hill
'IlesterlY'
46. Return via Road #23 and Highway #4 to county AdministratiOn
bui lding.
51. lHOM~5, ONlf\RlO
~PRIL 14, 1989
pf\GE 1.
I~E COU"I~ Or ELGI" RO~O COMMlllEE met at tne County ~dministration
Building on rridaY, ~pril 14, 1989 at 9:00 a.m. ~ll members ~ere present. ~lso
present ~ere Mr. Robert stocK and Mr. James Ricnards of the Ministry of lransportatiOn
of ontario, tne Engineer and ~ssistant Engineer.
"MO\lED B'{:
SECO"OEO B~: R. r. COLES
1~~1 I~E MI"U1ES Or I~E MEE1I"GS Or M~RC~ 3 ~"O M~RC~ 16, 1989 BE
~PPRO\lED.
~. K. FORD
C~RRIED."
lne Engineer passed out ne~spaper cliPpings and otner publications for
tne members' information. lne Engineer felt tnat tne topicS covered in tne
articles ~ere related to tne Roads Department and included items sucn as inadequate
bridgeS, lacK of sufficient provincial road funding, tne inadequacy of se~er and
~ater Systems, aspnalt prices, pollution cnarges by tne Ministry of tne Environment,
etc.
lne Engineer reported tnat tne t~O members on tne st. lnomas suburban
Road commission nave not yet filled tnevacancy left by tne recent passing of
Robert Martin.
Some members of tne Road committee SUggested tne appointment of Mr.
Bill caverlY and it ~aS recommended tnat since tne t~o members of the Suburban
Road commission ~ere e~pected to attend tne county council road tour on ~pril
21st and 28tn tnat tniS topic be disCUssed ~itn tnese members at tnat time.
lne Engineer reported tnat ne nad received correspondence from tne
"atiOnal lransportatiOn ~gencY regarding tne abandonment of tne CS~ tracKs ~est
of ~est Lorne. ~pparentlY onlY 4% of tne tracKs can be abandoned per year based
on current legislation and tne National lransportatiOn ~gencY nas returned tne
CS~ application to tnem for furtner processing.
It ~as felt tnat if tnese.traCKS ~ould not be immediatelY abandoned
~ydro ~ould not be cnoosing tne rail~ay line for tneir po~er corridor. Cnairman
Martyn indicated tnat tne 10~nsniP of ~armoutn is not planning to buY any
fi g nt -of _~ ay outs i de of st. lnoma sand it is rumou red t n at W. Mc Ca i g ~i 11 buY
t\liS rig\lt,..of-VJay.
ST. THOMAS, ONTARIO
APRIL 14, 1989
PAGE 2.
The Engineer reported that Bell Canada had started construction on
Road #20 for the Port Stanley condominium development and he indicated to the
Committee that he had instructed Bell Canada to ensure that the boulevard was
properly cleaned up.
The Engineer reported that a letter had been received from the Ministry
of Transportation of Ontario approving the County's supplementary application in
the amount of $14,000 for the Environmental Assessment work for the Tates Bridge.
The Consultant, M. M. Dillon had sent a draft letter to both Counties
for their comment. Eventually this letter would be sent to all concerned land
owners in the area. Copies of the letter were distributed to the members and
any changes that are anticipated would be discussed at the next meeting.
The Engineer reported that his attendance at the Roads and Transportation
Association of Canada seminar in Hamilton on April 12th and 13th was quite worth-
while. Several representatives from Counties were there as well as the Ministry
of Transportation of Ontario.
With regard to the seminar the Engineer reported that it was quite
clear that the Federal Government would not be providing funds for Provincial
roads.
The Engineer reported that he had received a letter from Ontario Hydro
regarding their construction programme in 1989 and indicating that they would
ensure that proper restoration work would be carried out as required. Ontario
Hydro also included a coloured map showing the roads that they would use during
their construction.
The Engineer reported that the Speed Limit By-Law is being prepared
and would be ready for the next Council meeting. Reeve Neukamm suggested that
reduced speed should be considered at the Jaffa intersection. The Engineer
reported that the County was being sued by a party who had a motorcycle accident
in this area in the recent past.
It was decided that this would be looked at and discussed during the
next meeting after the County Council road tour had a chance to examine the
site.
\
\
ST. THOMAS, ONTARIO
APRIL 14, 1989
PAGE 3.
The Engineer reported that he had received a draft agreement for the
low water crossing at the Phillmore Bridge.
The Engineer reported that the County had issued an appeal to the
proposed mobile home zoning by-law in the Township of Bayham on Road #42.
The Engineer reported that as yet he had not received a reply from the
Ministry of Government Services for the entrance off of Road #45.
THE ENGINEER REPORTED ON WORK TO DATE AS FOLLOWS:
1. The Engineer had received a statement for the end of February from the Workers'
Compensation Board which indicated that the costs for Elgin Manor were higher
than the costs for the County Road Department, however the costs were quite
extensive due to William Vannatter being off for an extended period of time
with a broken ankle. It is expected that Mr. Vannatter will return to work
on Monday.
2. The Spring inspection of County roads indicated a few soft spots with the
worst road being Road #37. The rest of the County roads appeared to be in
good condition for this time of the year.
The Engineer reported that he had planned to apply gravel to Road #37 but
when discussing this matter with Mr. Don Husson, County Engineer for the
County of Middlesex he was informed that the County of Middlesex did not
have funds for gravel resurfacing this year. Thus, gravel will only be
applied where required.
3. Gravelling has been proceeding with Road #17, Road #18, Road #20, Road #28
and most of Hoad #30 having been completed.
From there Road #43 between Richmond and the Phillmore Bridge will be completed
followed by Hoad #35 and Road #48 as required.
4. The Engineer reported that even though there was a mild winter the sanding
costs were up, however snowplowing costs were down.
5. One sander would be kept on all summer as it may be required for spills on
roads.
6. Paved roads are in good condition with the exception of Road #18 to the
St. Thomas Sanitary Services disposal site and extensivE~ patching will be
required on Road #16 at the Port Talbot Hill, west of the culvert.
ST. THOMAS, ONTARIO
APRIL 14, 1989
PAGE 4.
7. Frink is in the process of installing the snowplow and box equipment on the
two (2) new tandem trucks and they should be delivered in the near future.
8. Truck #84 had a motor overhaul completed for approximately $7,000.
9. The transmission required for the sweeper has not yet arrived as it is being
imported from Germany, however it is expected sometime this week.
10. It is expected that tree planting would commence next week.
11. The County staff has been picking up debris from the County roads as well as
cleaning out catchbasins and culverts.
The Engineer noted that several deteriorating and collapsing catchbasins had
been found and will require maintenance.
12. Dean Construction was carrying out work at the Middlemiss Bridge driving
piles for the south abutment.
13. The Engineer reported that the Assistant Engineer had he!ld a meeting with
representatives of Natural Resources Gas regarding relocating their gas main
on Road #43.
Natural Resources Gas indicated that they had planned to replace some gas
main in that area this year, however the Assistant was informed that if the
County agreed to pay 50% of labour costs of the remaining gas line, that
they would more likely consider relocating this gas main this year.
It was agreed that a further meeting would be held with Natural Resources
Gas and the Engineer and Assistant Engineer.
14. The St. George Street project was discussed at some length with the members
of the Committee.
The Engineer reported that the Assisitant Engineer and himself had attended
site meetings for four (4) municipal drains in the area.
The Engineer felt that a site meeting would be required for the drain below
the hill to ascertain the extent that the originally proposed sewer system
could be redesigned to reduce the costs. The presence of several utilities
and the proposed depth of the sewers could prove to be quite expensive.
Reeve Martyn and Reeve Lyle demonstrated to the Committee the lands that
they were prepared to offer to the City for annexation. From this discussion
it was not certain whether the City would be annexing this portion of
St. George Street or not.
The Engineer requested direction on the St. George Street project since some
SI. I~OM~S, O"I~RIO
f\?RIL V.\., 19B9
?f\GE 5.
. d to finali$e tne municipal drains, to nave
advanced timing ~ould be reqUire
o 1 nd to nave tne rail~aY relocate tneir signals.
nydro reloC~e ~elr po eS a
It ~as noped tnat by tne ne~t meeting and after tne county council road tour
more positiVe direction on tniS prolect ~ould be fortncoming.
I~E E"GI"EER REPOR1EO O~ PERSO~"EL ~S rOLLO~S:
1. some casual nelp nad been nired. ' ,t
o t d that tne ~ssistant Engineer ~ou\d be Instructing a
2 lne Engineer repor e "
. tne Road scnoOI to be neld from May 1st to May 3rd and tnat ne ~ould als~ be
, ' f r instructors to be neld in 10ronto on ~prll
attending a training course 0
L\..
5.
6.
19th and 20th.
' ted tnree ,3) trucK operators for
l~e Engineer reported tnat ne nad appOln
tne pavement marKer-
1~0 ,2) grade men nad been appointed. '
~ K 'compensatiOn on ~prll 17tn.
M ,.,o11iam ~annatter ~ould be returning from or ers
\.,r. "I 'I 25tn
o rteA tnat tne RisK Management seminar ~ill be neld on ~prl
lne Engineer repo U
1'30 ~ at tne county ~dministratiOn Building.
at . ? . '" .
3.
"MO~EO B~: ~. K. rORO
SECO"OEO B~: ~. J. MEIE"BURG
1~~1 I~E rOLLO~I"G p~~LlSl BE ~PPRO~EO rOR p~~ME"I:
p~~LlSl "UMBER 11 ~MOU"II"G 10 $17 ,637 · \5
p~~LISl "UMBER 12 ~MOU"II"G 10 $154,137.61
p~~LISl "UMBER 13 ~MOU"ll"G 10 $75,867 .27
p~~LISl "UMBER 11\ ~MOU"ll"G 10 $64,482.82
Cf\RRIED. \I
\I~O\jt.D B"{:
SECO"OEO B~: E. "EUKN'lM BEl"G I~E OlrrERE"CE BE1~EE"
I~E SUM Or $150.00
1~~1 ~~ROE" rORO BE p~IO R I~E O"I~RIO GOOD RO~OS
~ ~ospn~Ln~ sunE rO
$200.00 pER O~~ ~LLO~EO rOR "0 B9-1S 11-"0 l~t ORIG1~~L
~SSOCI~110" CO"~t"110" ,3 O~~S) u"OER B~-L~~ ·
p~~ME"1 Or $150.00 pER or-.~.
C. R. ~llLSE"{
Cf\RRIED. \I
SI. I~OM~S, O"I~RIO
I\?Rll 1l\., 1989
?f\GE 6.
.' ~1 11 :00 ~.M. MR. ~"ORE~ ~RIG~1 ~IIE"OEO I~E MEEIl"G ~"O DISCUSSED l~t
rOLLO~I"G 10PICS ·
1 1~IES BRIDGE:
. f M M Dillon Limited
Mr. ~rignt indicated tnat ne nad read tne report 0 · ·
and from a legal point of vie~ ne nad nO concerns ~itn it.
2. G~S rR~"C~ISES:
Mr. ~rignt indicated tnat it ~ould be to tne advantage of tne municipality
, . n u 'on GaS or "atural
to sign tne model gas francnise agreement ~Itn elt er nl
"f
G A ~e l'ndiCated tnat tnere ~ould be furtner advantage I
ReSOurces as anu \ I
t t tne same time SO tnat
tne County and tne 10~nsniPS .signed tne agreemen s a
it ~ould come up for rene~al at tne same time.
l'\r. ~r i g nt i nd ic ated tn at a 1 tnoUg n t M mode I ff a nC n i se agreement req u i re s
" " al1"ty naY naIf of tne labour and labour saving devices tnat
tnat tne munlClP Y
d "r to 19BO ~ill require replacement at tne utility
lines constructe prlO
, ' nS in tne n~ ~del gas fran~ises for
company's cost. lnere are proVISIO
indemnity insurance.
lne Engineer indicated tnat tne agreement bet~een "atural ReSOurces Gas
" A" 1940 ~itn tne central Pipline Limited and tnatit~as a
~aS slgneu 1n
t ~lthoUgn costing ~aS eluded to in tne agreement nO
perpetual agreemen. ~
specifiC costing formula ~as included in tne agreement. '
"d "5 of information from Reeve cnute regarding tnelr
3. Mr. ~rignt receive cople
. ' sessment ~nicn nad not
suit ~itn "atural ReSOurces GaS for a drainage as
been paid. '
t" neA 'Jhetner tne County snould aid tne 10~nsniP of Baynam In
It ~as ques 10.. u ~"
tniS matter since a negative decision could affect otner municiPalit~eS
1 On the county but in tne province and could also carryon Into
not on y 11\ \1
union Gas facilities.
Mr. ~rignt agreed to looK into tniS matter furtner.
lne Engineer reported tnat ne nad received a replY from tne st. lnOmas
, #IB ontributiOn and ne felt tnat
Sanitary collectiOn services regarding Road c
tniS matter ~ould be resolved positivelY in tne near future.
SI. I~OM~S, O"I~RIO
f\PRIL ll\., 1989
pf\GE 7.
lne Engineer reported tnat ne nad received correspondence from tne 10~nsniP
of Malanide regarding tne sale of tne BrooKS sand Pit, indicating tnat tne county
~ould receive nalf of tne price received by tne 10~nsniP after tne first $500.00
and legal fees.
II~O\jED B'(:
SECO"OEO B~: ~. r. L~LE
1~~1 I~E E"G~"EER BE ~Ul~ORllEO 10 ~o~ERlISE rOR S~LE B~ lE"OER COU"I~
lRUCK #70 ~"O lRUCK #116.
R. J. Lf\\jEREf\U
Cf\RR 1 ED. II
lne Engineer passed out tne itineraries for ~pril 21st and ~pril 28tn county
Road lours and asKed for anY comments, additions or deletions. ~s none ~ere
received tne Engineer indicated tnat ne ~ould maKe minor revisions to tne scnedules
and tneY ~ould be available prior to tne Road lours.
lne Engineer passed out information regarding temporary bridgeS ~nicn ne
felt could be considered in tne future for tne pnillmore Bridge or otner areas.
lne advantage of tnese Systems are tnat tney are easY to install and cneaper
and tnat tney could be dismantled later and used at anotner location.
lne Engineer reported tnat ne nad received a letter from cyril oemeyere
Limited regarding tne proposed subdivision in port Bur~ell, SUggesting tnat
~e co~ty re~ir~~s ~ould be m~ ~ a l~er d~e and inclUded in ~e subdiViSion
agreement. It ~as SUggested tnat tniS proposed development be inspected during
tne county Road lour.
lne Engineer reported tnat ne nad received some additional information from
tne Lee commercial development soutn of ~ign~aY #401 and west of Road #3 sno~ing
it located closer to ~ign~aY #401 tnan requested bY tne Engineer. It ~as agreed
tnat tniS ~ould be inspected during tne Road lour.
\I~O\jED B'{:
E. NEU\Zf\~M
--~,~,
SECO"OEO B~: R. J. L~~ERE~U
1~~1 ~E ~OJOUR" 10 lUESO~~' M~~ 2, 1989 ~1 9 :00 ~.M.
Cf\RRIED."
SI. I~OM~S, O"I~RIO
~I\RCr\ \6, \9B9
?f\GE l.
I~E COU"I~ Or ELGI" RO~O Co~MlllEE met at tne ~dministratiOn Building
M ~h l6 1989 at 9:00 a.m. ~ll members ~ere ~resent e~cept Reeve
on lnursdaY, ",ar~" ' .
t Mr Robert stocK of tne Ministry of lransportatlon of
Coles. ~lSO presen ~ere""
ontario, tne Engineer and ~ssistant Engineer.
1989 ~ell as tne re~ised
lne Minutes of tne meeting of Marcn 3, as
budget ~ere distributed to committee members.
st. lnomas Suburban Road
been appointed to tne position bY
committee. lne Suburban members are
b t M rtin a member of tne
lne En~ineer reported tnat Mr. Ro er a
~ t" n d
commiSsion nad recentlY passed a~aY' Mr. ar In a
tne otner t~O members of tne Suburban Road
in tne process of selecting a re~lacement
for ~r. ~a rt in.
" t A that ne nad no furtner informatiOn from cs~.
lne Engineer repor eu "
"A: teA tnat if tne abutting 10~nsnipS do not plan to bUY tne
Reeve Martyn Inu~ca u
.C_^"' CS~ tM 10~nsniP of ~armoutn ~ould attempt to obtain an
_ ~oUgnt tne property in ~armoutn 10~nsniP'
ap?ro~ed the
tne entrances to.tne property.
10~nsniP to ensure tnat tne County requirements
be requested bY tne 10~nsniP council.
" t A tnat ne nad ~ritten to tne o~ners of tne port
lne engineer repor eu
t Road #20 indicating tne County requirements
stanley condomin~um developmen on
in tM area and as yet MS not received a replY,
" t A tnat ne nad approved Bell canada'S cable locations
lne Engineer repor eu ' ' '
. t A to Bell canada tnat tne cleanup ~ould be tneir responsibility
and ne nad sUgges eu
in conjunction w,itn tne o~ners.
" tne Engineer reported tnat tney nad
In a d\iSCUsslon 'Intn tM o~ners
agreed to obtain ~ennessey,BO~SMr and ~ssociates to produce an agreement to
d to paY tne cost for Mr.
meet tM County'S concerns. 1M developer agree
~ennesseY' s ~orK,.
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 2.
The Engineer referred to several press releases regarding the Tates
Bridge and he passed out the Minutes of the Public Hearing to the members.
The Chairman and Warden had received a copy of the Minutes previously.
The minutes were supplied to the Engineer by M. M. Dillon Consulting Engineers.
The Ehgineer reported that he had hired a school bus for the Road
Inspection Tours in April and he suggested that the Suburban Road Commissioners
be included in these tours.
The Engineer handed out information and registration forms for the
Roads and Transportation Association of Canada seminar to be held in Hamilton.
The Engineer reported that he had held a meeting with representatives
of Ontario Hydro regarding the proposed work for the new Hydro corridor.
Ontario Hydro promised to look after all gravel roads and indicated that they
would designate haul roads that would be required to carry the granular, concrete
and steel material to the towers. Ontario Hydro had tentatively agreed to
allow the County to repair asphalt roads and bill Ontario Hydro accordingly.
Ontario Hydro planned to start work in Southwold Township in the very
near future and would start in Yarmouth and South Dorchester Townships this
summer. Ontario Hydro expected to be complete from St. Thomas to Talbotville
to Frome and to Cowal junction by May 1st.
Warden Ford reported that Ontario Hydro had completed their bases in
Dunwich Township this winter and no problems were encountered.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. The Engineer reported that he had inspected the Myrtle Street Bridge in
Aylmer with the Assistant Engineer. He indicated that a report would be
sent to the Town of Aylmer in the near future regardinfl his comments for
this bridge for pedestrian use.
2. The Engineer reported that the Players Culvert on Road #45 which is a six
(6) foot diameter steel plate pipe had been inspected by himself and the
Assistant Engineer in the recent past.
It was noted that the culvert was experiencing extensive crimping and was
badly out of shape. No cracks were detected, however some of the bolts
were being pulled through their holes.
SI. I~OM~S, O"I~RIO
~f\RC\1 16, 1989
pf\GE 3.
lnere nas been substantial cnange in tniS culvert in tne last t~O t2) years
and tne question no~ is; ~o~ long ~ill it last? lnis culvert ~ill continUe
to be monitored.
3. lne Engineer reported tnat tne entire corner plate on tne ~art'S cul~ert on
Road #25 nad recentlY been ~elded tnroUgnout.
4. lne Engineer reported on se~erances as follO~S:
ta) Mr. ~an Bree on Road #14 completed tne drainage ~orK required, ~nicD
nad been certified by tne Drainage superintendent of tne 10~nsniP of
Dun~ich.
tb) lne Engineer reported tnat ne nad diSCUssed tne proposed subdiViSion
on Road #26 tst. George street) ~itn Mr. ~aynoe and tnat ne nad requested
tnat tne corner lot access be off of tne ne~ street ratner tnan st.
George street.
5. 1M Engineer reported tnat ne nad inspected tnree t3) areas in tne county
~ nel':e df a iflil1e appeared to be a p rob I em:
ta) Mr. Leo \ Bogart'S property on Road #46 soutn of tne O~ford 10~nline.
tb) Residential development on Road #46 soutn of corintn.
tc) Residential development on Road #24 ~est of oe~ter.
~e nad disCUssed tne problems ~itn tne affected o~ners and indicated tnat a
petition ~ould be required under tne Drainage ~ct to obtain suitable drainage
outlets in tnese areas.
6. lne Engineer reported tnat a meeting ~ill be Deld on Marcn 21st in tM
~armoutn 10~nsniP offices regarding t~O t2) municipal drainS on st. George
7. lne Engineer reported tnat tne 10~nsniP of soutn oorcnester ~aS requesting
to install side~alKs at Lyons.
8. 1M EngineeY' reported tnat ne nad received a dra~ing from Spfiet ~ssociates
for pumping station modificatiOns on Road #8 to service tne ~illage of
Dutton' s se~\age System.
9. 1M EngineeY' reported tnat tM spring tna~ ~as causing manY roUgn roads in
tM county including Road #47, Road #48, Road #2, Road #52 at springfield
and Road #18.
st reet .
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 4.
10. The Engineer reported that the Sparta Pit gravel removal operation has
ceased due to the soft ground conditions and that the trucks were hauling
gravel from the Pleasant Valley Pit stockpile to Whites Station.
11. The Engineer reviewed the various County roads that would require gravel
shoulders in the near future with the aid of a coloured County map.
12. The Engineer indicated that gravel resurfacing would be required on Road
#18, Road #17, Road #28 and the north part of Road #43.
13. The Engineer reported that patching was continuing particularly on Road #57
(Southdale Road).
14. The Engineer reported that the majority of tree cutting was being carried
out on Road #43 as permission was received from several owners to have the
trees removed by the Assistant Engineer during his property purchases.
15. The Engineer reported that the brushing on Road #55 looked good.
16. The Engineer reported that a job list was being prepared to include the
cleanup of junk and debris from Wellington Road, the installation and the
repairing of signs including the installation of chevrons on Road #3 and
Road #6, bridge washing and cleaning, repairs to the Iona and Philmore
Bridges.
17. The Engineer reported that quotations were now being received for tree
planting for 1989.
18. Trucks #84 and #88 had now been sent to Frink Canada for snowplow equipment
removal. The motor in Truck #84 would have to be overhauled in the near
future.
19. The Engineer indicated that the marker truck had arrived on March 15th.
20. The mowers were in the process of being repaired.
The Engineer reported that he will receive a written price quotation for
~
paint to be supplied by Ibis Products Limited. The Engineer indicated that the
price would be 3t per litre less then has been quoted to the County of Middlesex
and the City of London.
The Engineer reported that all of the County gravel roads had been graded
in the recent past.
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 5.
THE ENGINEER REPORTED ON PERSONNEL AS FOLLOWS:
1. Seven (7) applications had been made to the Ontario Good Roads Association
Road School for County road employees.
This year the Ontario Good Roads Association will only allow one (1) student
from each municipality per course since more applications are expected due
to the certification of Road Supervisors.
2. The postings for the Sweeper operator (1) and Tandem Truck operators (4)were
received and the positions had been filled.
Due to these postings, two (2) backhoe operators will be required.
"MOVED BY: H. J. MEZENBURG
SECONDED BY: R. J. LAVEREAU
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 9 AMOUNTING TO $86,448.83
PAYLIST NUMBER 10 AMOUNTING TO $157,431.09
CARRIED."
The Engineer reported that he had held a meeting with the St. Thomas Suburban
Road Commission and indicated that they had approved their budget. Also due to
the substantial work proposed on St. George Street (Road #26) several sections
of the Suburban Road System would have to be reverted back to the County effective
April 13th after the winter control costs have been allotted.
"MOVED BY: C. R. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE BUDGET OF THE ST. THOMAS
SUBURBAN ROAD COMMISSION IN THE AMOUNT OF $508,000 BE APPROVED.
CARRIED."
The Engineer reported that a property line discrepancy at the County Garage
had been sorted out with the Port Stanley Terminal Rail.
"MOVED BY: A. K. FORD
SECONDED BY: D. V. CHUTE
THAT THE ENGINEER BE AUTHORIZED TO PROCEED WITH DRAFT PLANS FOR A STEEL
STORAGE BUILDING AT THE COUNTY GARAGE TO REPLACE THE HANGAR GARAGE WHICH
HAS BEEN REMOVED.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 6.
The Engineer briefly discussed the Commercial Vehicle Operator Registration
(C.V.O.R.) with members of the Committee. It was felt that log books would not
be required for County road employees since they would be exempt being emergency
vehicles and covering less than 160 kilometres.
The Engineers of Middlesex and Huron Counties had written to the Municipal
Engineers Association requesting clarification of the C.V.O.R. requirements
since the signing authority would be. responsible for the actions of all of
their drivers.
"MOVED BY: D. J. AVRAM
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE WARDEN AND CLERK BE AUTHORIZED
TO SIGN THE APPLICATION FORM FOR COMMERCIAL VEHICLE REGISTRATION CERTIFICATE
ON BEHALF OF ALL COUNTY DEPARTMENTS.
CARRIED. II
The Engineer reported that he had further discussions with the Ministry of
the Environment regarding Road #18 and the St. Thomas Sanitary Collection
Services Limited particularly with regard to the inflation factor. Apparently
no inflation factor had been applied in 1987 and 1988 as the index that was
used in the past was no longer published.
The Ministry of the Environment recommended that the Ontario Consumer Price
Index be used. The Engineer received a payment of $16,000 from McCaig, however
it did not include the inflation amounts for 1987 and 1988. The Engineer had
written a letter to McCaig regarding this shortfall and indicated he would
withhold a $900 payment owed to McCaig by the County for disposal of part of
the County Garage until proper payment was made.
The Engineer indicated that he had received a letter from the Village of
Port Stanley Council requesting a 40 kilometre per hour speed limit on Carlow
Road.
The Engineer indicated that the speed limit by-law was nearly complete and
should be ready for recommendation to County Council for the April meeting.
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 7.
"MOVED BY: R. J. lAVEREAU
SECONDED BY: H. J. MEZENBURG
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-lAW BE PASSED SETTING SPEED
lIMITS ON COUNTY ROADS AS ATTACHED.
CARRIED. II
THE ENGINEER REPORTED ON CORRESPONDENCE AS FOllOWS:
1. A copy of a letter was received from the City of St. Thomas to the City of
london regarding the widening of Highway #401 from london to Woodstock. The
letter stated that the City of St. Thomas has taken no action on the
endorsement of the City of london's resolution.
2. The Engineer handed out an article that had appeared in the St. Thomas
Times Journal regarding comments from the Village of Port Stanley Council
regarding the Joseph Street Hill project.
3. The Engineer reported that he had received a request from the Ministry of
Government Services for an entrance to their property on Road #45.
The Engineer had prepared a report (attached) regarding the requirements of
the County.
Some of the members indicated that a rider clause should be included,
stating that if a left hand turn lane was required in the future that the
Ministry would provide the same at no cost to the County.
4. The Engineer reported that he had received a request from the Township of
Malahide to rezone property on Road #32 across from the Police College to
be used as a constructors yard for Ontario Hydro over a three (3) year
period.
The Engineer requested that the entrance be paved to prevent dust and mud
entering Road #32.
5. The Engineer reported that there was a request for residential rezoning on
Road #52 at Road #35.
The Engineer requested that a driveway and drainage agreement be supplied.
6. The Engineer reported that an application had been recE~ived for severance
on Road #39 (Chatham Street), Village of Port Burwell by Mr. Spaltenburger.
The Engineer indicated that drainage would be a problem and may require a
municipal drain.
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 8.
The Engineer reported that the Township of Bayham had passed a by-law for a
trailer park on Road #42 east of the Van Order Culvert. The Engineer inquired
if Site Plan Control would be available and expressed the Countyls concerns for
entrances and drainage.
IIMOVED BY: E. NEUKAMM
SECONDED BY: R. J. LAVEREAU
THAT THE ENGINEER BE AUTHORIZED TO OBJECT TO THE TOWNSHIP OF BAYHAM BY-LAW
Z176-89 REZONING PARTS OF LOTS 14 AND 15, CONCESSION I.
CARRIED. II
At the members request the Engineer agreed to provide a draft policy of
County requirements for severances with regard to drainage and accesses. These
policies would be send to the Township Clerks.
Two minor severances in the Township of Malahide were briefly discussed.
The Engineer reported on gas franchises as follows:
The Engineer indicated that Mr. Andrew Wright would attend the April 14th
meeting at 11:00 a.m. to discuss gas franchises in general and the Natural
Resources Gas problem in the Township of Bayham.
The Engineer indicated that he had discussed the Natural Resources Gas
problem in the Township of Bayham with the Ministry of Agriculture and Food and
with the Ministry of Revenue. From these discussions it became apparent that
the two (2) Ministries did not want to persue the matter further so that a
precedence would not be set. Apparently there is a conflict between the Assessment
Act and the Municipal Drainage Act.
The Engineer also reported that the gas main on Road #43 would probably
have to be relocated and he did not know whether Natural Resources Gas would
absorb all of the costs and what their responsibilities were.
It was felt that the Gas Franchise Committee should persue the matter since
the outcome at Bayham may be a precedent to the detriment of the majority of
the municipalities in Ontario.
This matter would be further discussed with Mr. Wright at the April 14th
meeting.
ST. THOMAS, ONTARIO
MA R C H 16, 1 989
PAGE 9.
The Engineei indicated that a By-Law Enforcement Officer will be required
to control signs~ parked cars, etc. on road allowances and that a by-law would
be required for this purpose.
The members suggested that the Engineer investigate this matter further and
prepare a by-law for their comments.
The Engineer reported that a brief had had been received from the Kiwani:s
Club of St. Thomas regarding recycling.
"MOVED BY:
R. J. LAVEREAU
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT ALTHOUGH WE ARE IN FAVOUR OF THE
KIWANIS CLUB BRIEF ON RECYCLING THE COUNTY DOES NOT AT THE PRESENT TIME
HAVE JURISDICTION OVER THE DISPOSAL OF MUNICIPAL SOLID WASTE.
CARRIED."
The Engineer reported that a Driveway Control By-Law would have to be
passed as soon as possible since several severances were appearing and a policy
would be required. The Engineer suggested that rather than waiting for other
Counties to come out with a by-law he would proceed with a short and quick
by-law so that the County can address driveway access to new lots.
The Engineer reported that a letter had been received from the Port Stanley
Terminal Rail regarding a request for approval of a railway line from Port
Stanley to St. Thomas.
"MOVED BY: A. K. FORD
SECONDED BY: R. J. LAVEREAU
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY OF ELGIN SUPPORT THE
REQUEST OF THE PORT STANLEY TERMINAL RAIL INCORPORATED TO MAINTAIN THE RAIL
CONNECTION BETWEEN THE PORT STANLEY TERMINAL RAIL AND THE CANADIAN NATIONAL
AND THE CANADIAN PACIFIC RAILWAY IN ST. THOMAS AND THAT THIS LETTER OF
SUPPORT BE FORWARDED TO THE CITY OF ST. THOMAS, THE CANADIAN NATIONAL RAIL,
THE CANADIAN PACIFIC RAIL, THE NATIONAL TRANSPORTATION AGENCY, THE HONOURABLE
KENNETH MONTEITH, M.P., THE HONOURABLE MARIETTA ROBERTS, M.P.P., THE PORT
STANLEY TERM[NAL RAIL AND THE MINISTRY OF TRANSPORTATION OF ONTARIO RAIL
OFFICE.
CARRIED."
ST. THOMAS, ONTARIO
MARCH 16, 1989
PAGE 10.
"MOVED BY:
D. J. AVRAM
SECONDED BY: R. J. LAVEREAU
THAT WE ADJOURN TO FRIDAY, APRIL 14, 1989 AT 9:00 A.M.
CARRIED. II
Ed! h1L~~)
"' -- CHA I ~MAN ,
COUNTY OF ELGIN ROAD DEPARTMENT
REQUEST BY MINISTRY OF GOVERNMENT SERVICES
FOR ACCESS ROAD PROVISION FROM ROAD #6 TO ROAD #45
We have been requested by Mr. Joe Liebregts of the Ministry of
Government Services, London (Phone: 453-3550) to approve an entrance
on County Road #45 opposite Pavilion No.6 (St. Thomas Psychiatric
Hospital).
The iMinistry proposes to provide a two lane paved entrance from
the present gravel access road to Pavilion No.6 to County of Elgin
Road #45. The road is to enter Road #45 on a knoll east of High\~ay #4.
A proper acceleration and deceleration is required for this entrance,
complete with curb and gutter and required tapers and proper turning
radii.
We reel that the acceleration and deceleration lanes (11 feet
wide) should be a minimum of 30 metres long from the end of the E~ntrance
radii. lapers to Ontario Provincial standards are required.
The curb and gutter to be drive-over type from the beginning of
the taper to the Ministry of Government Services property line.
A minimum of 24 inches of granular base is required under the
tapers and driveway (18 inches of Granular lA' and 6 inches of Granular
IB') plus 3 inches of hot mix asphalt paving (l~ inches of H.L.8 and l~
inches of H.L.4).
We will also require a 10 foot shoulder minimum 6 inches crushed
gravel behind the curb and gutter the full length. Thus it may be
necessary to move the present ditch onto the Ministry of Government
Services property.
No driveway culvert is required, however minor reshaping of the
ditch is required west of the driveway.
After completion of earth moving, the areas on the County road
must be top soiled and reseeded and shaped so that the Ministry of
Government Services employees can mow the area adjacent to the roadway.
A street light to properly illuminate the intersection must be
installed by the Ministry and ongoing maintenance costs paid by the
Ministry.
We have investigated a left hand turning lane for traffic coming
from Highway #4 and making left hand turns into the entrance. At the
present time it appears that the majority of the traffic will come from
the east; however a breakdown of the traffic will not be known until
the driveway is installed as we understand it the Ministry of Government
Services cannot stop the flow-through movement from their various
paVilions to this driveway.
A left hand turn lane would require the use of the two existing
lanes of asphalt for the east bound lane plus a left hand turn lane.
Two additional lanes of asphalt would have to be provided on the north
side of the existing road as the property on the south side of thle road
is presently used as an orchard with a minimum ditch and the owner
comes out onto the County road to provide various orchard functions.
If a left hand turn lane was included it would be necessary to
either provide curb and gutter on the south side on the new lane which
would restrict the operations or Government Services would have to make
an agreement with the orchard owner of the property to provide sufficient
right-of-way.
Continued . . .
- 2 -
The cost of providing a left hand turn lane would be much greater
than can be warranted at this time.
We feel that all costs should be paid by the Ministry of Government
Services. If the Ministry of Govnernment Services wishes the County of
Elgin to install the driveway under a blanket purchase order we have no
objection.
We have also indicated to the Ministry of Government Services that
if they so wished we will build the driveway from the County road to
Pavilion No.6. The paving would be done under the County general
paving contract. '
ALL OF WHICH IS RESPECTFULLY SUBMITTED
{?~,
R. G. MOORE, CO~ "ENGINEER
COUN1~ Of ELGI" RO~O CO~lllEE
flRS1 REPOR1
~~RC" 29 SESSION
'989
10 lHE WI\\1.0E" N\O Jo\EM8E\1.S Of 1HE COU"l~ Of ELGI" COU"CIL
~OUR RO~O CO~111EE REPOR1S I\S fOLLOWS:
\. lhat the Engineer haS been authOrized to proceed with draft plans for
a storage garage at White'S station to replace the storage building
which'was removed earlier in the year. (Old ~irforce hangar.)
2. lhat ~e have approved a request from the Ministry of GOvernment services
for an entrance on county ROad *45 providing that GOvernment services
pay all costs and meet certain standards including channelizatiOn and
intersectiOn lighting. 1he entrance will provide an entrance to
pavilion 6 which will house the Ministry of ~riculture and food.
3. lhe Engineer, ~ssistant Engineer, staff Engineer, General superintendent
and ~ssistant Superintendent have been authOrized to attend the Ris~
Jo\anagement seminar sponsored by the frank Cowan company Limited at the
county ~ministratiOn 8uilding on Npril 25th.
4. lhe Engineer haS been authOrized to attend a seminar sponsored by the
RoadS ,and lransportatiOn ~ssociation of Canada on Npril \2th and \3th
at the Sheraton ~tei in Hamilton entitled the "political Response to
the Infrastructure "eeds",
'viE RECO~~t."O~
\. lhat ~ 8y-laW be passed authOrizing the Warden and Clerk to sign an
agreement with the Village of outton for the installatiOn and
maintenance of a sanitary sewage System on County roads in the Village
2. lhat a By-laW be passed authOrizing the ~arden and Cler~ to sign an
agreement ~ith the ~illage of port stanley for the installation and
maintenance of a sanitary se~age system on county roads in the ~il\age
of port stanley.
of Dutton.
\ '
\loth 8Y- laWS wi 1\ be simi\ar to thOSe in place ~ith the 10wnshipS
of ~armouth and southWold.
\
i"C
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MARCH 29 SESSION
PAGE 2
3. That the Budget of the' St. Thomas Suburban: Road Commi ss ion in the
amount of $508,000.00 be approved. [The expenditure is detailed in
the attached expenditure proposals.]
The Commission has had to revert the following roads to the County of
Elgin as their budget does not provide funds for maintenance. (Transfer
effective April 13, 1989 after the winter maintenance season concludes.)
(a) Road #22 - Fairview Avenue from Road #45 to Road #27.
(b) Road #45 - From Highway #4 to Road #136.
(c) Road #128 - Centennial Avenue from Road "56 (Elm Street) to Road "45.
(d) Road "57 - Southdale Road from Highway "4 to Road #122.
4. That the attached statement of work and expenditures in the amount of
$6,878,900 for the County of Elgin and the St. Thomas Suburban Road
Commission be adopted and forwarded to the Ministry of Transportation
of Ontario for their approval.
County Council at their February Session adopted a total budget of
$7,581,200 including supplementary spending requests to the Ministry
of Tr'ansportation, of Ontario of $664,000.
The attached expenditure proposals allocate the remaining work not
covered by the supplementary By-laws.
5. That a By-law be passed setting speed limits on County roads as
authorized by the provisions of the lHghway Traffic Act. This By-law
will consolidate various County By-laws dating from 1977 and will:
(a) make minor changes in several zones because of the building of
new residences.
(b) reduce the speed on Road #20 from Warren Street to Highway "4
to 40 Km. per hour as" requested by the Viliage of Port Stanley.
(c) set speed zones on portions of Roads #27, #28, and #56 in the
Township of Yarmouth which were assumed as County roads in the
past several years.
This By-law will be circulated to Council Members when completed and
be presented for adoption at the April Session.
6. That certified cheques received by the County Road Department as bond
cheques to ensure the completion of agreements with the Road
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
MARCH 29 SESSION
PAGE 3
Department be transferred to the County Treasurer for deposit in the
County's general account.
7. That Elgin County Council endorse the City of London's request that
the Province of Ontario widen Highway #401 to six(6) lanes between
London and Woodstock over the next five year period and the Minister
of Transportation of Ontario and the Council of the City of London be
advised of this endorsement.
8. That the Warden and the Clerk be authorized to sign the application
forms for the Ministry of Transportation of Ontario's "Commercial
Vehicle Operation Registration Certificate" on behalf of alll County
departments. It appears that all departments (Roads, Library, Elgin
Manor and Terrace Lodge) have vehicles that are required to be
registered. The regulations of the Highway Traffic Act requires that
the Corporate Officers of the Corporation make application for the
certificate.
9. That the Kiwanis Club of St. Thomas Golden "K" be advised that although
we are in favour of recycling, the County of Elgin does not at the
present time have jurisdiction over the disposal of Municipal solid
waste.
10. That the County of Elgin support the request of Port StanlE~y Terminal
Rail Inc. to maintain the rail connection in St. Thomas between the
Port Stanley Terminal Rail Inc. and the Canadian National Railway and
the Canadian Pacific Railway and that a letter of support be forwarded
to Port Stanley Terminal Rail Inc. with copies to the Council of the
City of St. Thomas, the Canadian National Railway, the Canadian Pacific
Railway, the National Transport Agency, Kenneth Monteith M"P.,
Marietta Roberts M.P.P., and the Manager of the Ministry of Transportation
of Ontario Rail office Ian Chadwick.
ALL OF WHICH IS RESPECTFULLY SUBMITTED,
CHAIRMAN
Ii(
COUNTY OF ELGIN'RbAD DEPARTMENT
1989 EXPEND ITURE
1989 MINISTRY OF TRANSPORTATION OF ONTARIO ALLOCATIONS:
Construction
Fixed Costs
$2,975,000
3,903,900
$6.878.900
TOTAL
CONSTRUCTION
Allocation for Construction
Allocation for Resurfacing
TOTAL
(A) WORK UNDERWAY FROM 1988:
1. Construction Middlemiss Bridge.
2. Construction Middlemiss Bridge Approaches.
3. Payment for flashing light signals, Road #45
(Smoke Road) at Canadian National Rail
Crossing.
4. Road #23 - Joseph Street Hill, Port Stanley
Surveys, Engineering and Golder Associates
5. Road #16 - Completion of work at Port Talbot
Culvert; top coat of asphalt, gravel, trimming,
and seeding.
6. Road #45 - Completion of work at Kettle Creek
Culvert; top coat of asphalt, gravel, trimming,
seeding, etc.
7. Road #22 - Complete to 300 feet north of
Road #27 intersection; top coat of asphalt,
gravel, trimming, drainage, seeding, etc.
8. Road #2 - Complete from Aldborough Townline
to Coyne Road; top coat of asphalt, gravel,
trimming. drainage. seeding, etc.
9. Land - County
- St. Thomas Suburban Road Commission
10. Surveys - County
- St. Thomas Suburban Road Commission
TOTAL
(B) CONSTRUCTION PROJECTS FORWARDED:
1. Road #2 - Granular base, grading, drainage,
base coat of asphalt, Coyne Drain to complete
to Ecker Drain.
2. Road #22 - Intersection of Road #27 including
utility movement, channelization, paving, etc.
1
I
MARCH 29, 1989
$1 , 120 ,000
11,855,000
$~~. 975.000
$11 ,056,000
120,000
8,500
7,000
10,000
11,000
45,000
160,000
80,000
2,000
20,000
$1. 519 .500
$ 340,500
120,000
Continued..............
COUNTY OF ELGIN ROAD DEPARTMENT
1989 EXPENDITURE
PAGE 2 - MARCH 29, 1989
(B) 3. 'RQad #26 - (St. George Street)[St. Thomas
Suburban Road Commission]; utility movement,
drainage in conjunction with municipal drains,
curb and gutter for traffic control at
intersecting roads and at curves. Curb and
gutter for erosion control (relocation of hill
portion to the east.) Application of signal
relocation at Canadian National Rail Crossing.
TOTAL
TOTAL PARTS lA' AND IB'
RESURFACING
(A) COMPLETION OF WORK FOR 1988:
1. Road #20 - Between Boxall Road and Fingal
Street (Top of Stacey Hill) Southwold;
shoulder, trimming, seeding and drainage.
2. , Road #24 - Port Bruce westerly, Yarmouth
and Malahide Townships; top coat of asphalt,
gravel, drainage, etc.
(Includes $29,000 of 1988 work not paid
until 1989.)
3. Road #46 - Highway #3 to Corinth; shoulder
trimming and seeding.
4. Road #52 - East of Springfield; shoulder,
trimming and seeding.
5. Road #52 - West of Springfield to Highway #73;
shouldering, trimming and seeding.
6. Road #52 - Highway #73 to Highway #74;
shouldering, trimming and seeding.
TOTAL
(B) NEW WORK:
To be recommended after Spring Breakup.
TOTAL RESURFACING
SUMMARY
Construction
Resurfacing
TOTAL
FEBRUARY COUNCIL MADE THE FOLLOWING SUPPLEMENTARY APPLICATIONS
(MINISTRY OF TRANSPORTATION OF ONTARIO APPROVAL PENDING)
~
$ 140 ,000
$ 600.500
$2.120.000
$ 30,000
240,000
15,000
10,000
10,000
35,000
$ 340.000
$ 515.000
$ 855.000
$2,120,000
855,000
$2.975.000
(a) Tates Bridge $ 14,000
(b) Road #30 400,000
(c) Middlemiss Bridge 250,000
TOTAL $ 664.000
Total Construction If All Applications Approved $3.639.000
l-IlllIS1R~ Of 1Rf\llSPORlf\1l01l Of 01l1f\RIO fl1\tO COS1 f\llOCf\1l01l fOR:
~
I. l-Iacninery and ~ousing $ 749,000
COU1l1~ Of tlGlll ROf\O otPf\Rll-1t1l1
'989 E~PENDllURES
r 1 'i-ED COSl
2. l-Iaintemance, o~ernead, Urban Rebates,
StoCK ~alance lncreases/oecreases.
Drainage ~ssessroents.
101 ~L
~~:
urban Rebates
o~ernead tSee f\ttacned)
l-Ialntenance tSee f\ttacned)
Drainage ~ssessroents
Macninery and ~ousing
NOlES:
.:..:.:---
\. payrol~ burden nas been distributed to ~arIOUS
construction, l-Iaintenance, o~ernead and f\ccounts
Recei~able in accordance witn l-linistry of
lransportatiOn of ontario standard practiCes.
2. Increase In StOCK Balance tl.e., Gra~el in stoCK
at spaY',ta and Pleasant ~alley Pits) 1S shOwn
in Maintenance.
3. f\ccurate Urban Rebate estimates are una~ailable
until county assessments are appro~ed tl-larcn 29tn).
Rebates were $84,\45 in 1989.
4. Ora i nage f\s sessments are estimated as f oll ows :
ta) ~armoutn 10wnsniP tsoutndale Road,
pennale orain Road #45, etc.).
tb) ot~er 10wnsnips tf\ldborOUgn 10wnsniP mostlY),
tc) St. George street t4 drains).
RE\JlSED DR~fl
W\RC\-\ 29, '989
3,'5A,900
-----00
~
$ 93,900
5'6,000
2, ,305 ,000
2AO,000
7A9.000
-~
~
101 ~L
oM lllf\Gt f\S5tSSl-lt1l1 s f\Rt f\ll OCf\ 1 to f\S f Ol lO'llS :
st. lnomas Suburban Road Commission tst. George street)
county: ta) ~armoutn 10wnsniP tsoutndale Road, pennale
Drain, Etc.).
tb) otners
. I
$ 35,000
32,000
\73.000
------=-:::
~
$ \13,000
67,000 (10ta1)
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE EXPENDITURE
COUNTY AND ST. THOMAS SUBURBAN ROADS
MARCH 29, 1989
ST. THOMAS
SUBURBAN
OPERATION 1989 ESTIMATED COUNTY ROADS
A - Bridges and: Culverts
- 1 Bridges 75,000 71 ,000 4,000
- 2 Culverts 50,000 48,000 2,000
B - Roadside Maintenance
- 1 Grass Cutting 90,000 79,000 11,000
- 2 Tree Cutting and Brushing 130,000 128,000 2,000
- 4 Drainage 125,000 120,000 5,000
- 5 Roadside Maintenance 15,000 11 ,500 3,500
- 6 Tree Planting 9,000 9.000
- 7 Drainag~ Assessments 3,500 3,500
(Maintenance)
- 11 Weed Spraying 1 .500 1 .500
C - Paved Road Maintenance
- 1 Repairs to Pavement
- 1 (1988) Miscellaneous Repairs 70,000 60,000 10,000
Only
- 2 Sweeping 44,000 40,000 4,000
- 3 (1988) Application of Shoulder 90,000 78,000 12,000
Gravel
- 4 Surface Treatment 140,000 140,000
- 5 (1988) Shoulder Maintenance 32,000 28,000 4,000
Including Grading
- 6 Machine Laid Hot Mix Patching 70,000 70,000
o - Gravel Road, Maintenance
- 2 Grading, Gravel Roads 52,000 49,000 3,000
- 3 Dust Control 90,000 84,000 6,000
- 4 Prime 12,000 9,000 3.000
- 5 Gravel Resurfacing 67,500 67,500
E - Winter Control
Total 525,000 467.000 58.000
- 1 Snow Plbwing 125,000 117,000 8,000
- 2 Sanding, and Salting 360,000 315,000 45,000
- 4 Standby and Night Crew 40,000 35,000 5,000
F - Safety Devices
- 1 Pavement Marking 47,000 40,000 7,000
- 2 Signs and Signals 166,000 156,000 10,000
- 3 Guide R'ai I 8,000 6,000 2,000
- 4 Railroad Protection 72,500 65,000 7,500
- 6 Edge Marking 43,000 35.000 8,000
- 7 Stump Removal 27,000 26.000 1 ,000
TOTALS $2,055.000 $1,892,000 $163,000
COUNTY OF ELGIN ROAD DEPARTMENT
1989 EXPENDITURE
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
. "'"
OPERATION
MARCH 29, 1989
1989 ESTIMATE
Superintendence*
*(Includes Engineer Assistant
Eng i neer'. Super i ntendents
and Two Vehicles)
Clerical
$151,000
Radio
'113 ,000
'125,000
33,000
7,000
25,000
7,000
28,000
24,500
2,500
Garage and' White Station Property
Office
Computer
Tools
Needs Study Update and Traffic Counts
Training Courses
Miscellaneous Insurance
TOTAL
$!516.000
1989 Estimated Distribution - St. Thomas Suburban Road Commission - $30,000
- County of Elgin - $486,000
It is estimated at 6% of total expenditure will be on the St. Thomas
Suburban Road System.
~
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE tXPENDITURE
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 2 - MARCH 29, 1989
ST. THOMAS
SUBURBAN
1989 ESTIMATED COUNTY ROADS
TOTALS CARRIED FORWARD FROM PAGE 1 $2,055,000 $1,892,000 $163,000
SPECIAL PROJECTS (ALL COUNTY):
Complete Road #8 Dutton Curb 8,000 8.000
(Invoices from 1989)
Complete Road #20, Urban Shedden 5,000 5,000
(Invoice from 1989 - $2,300 Plus
Minor Cleanup)
Road #14, Iona Bridge Over Talbot Creek 35,000 35,000
(Major Repairs)
Road #57, Asphalt Pave and Gravel as 50,000 50,000
Required (1 Km~ West of Road #22)
(Southdale)
Increase in Stock Balance (Gravel Piled 60,000 60,000
at Pleasant Valley and Sparta Pits)
Reserve for Increased Winter Control 92,000 92,000
Costs Excessive Spring Breakup,
Repairs to Pavements, Other Projects
such as Road #27 [Highway #4 West],
Southdale [West End], Orwell, Road
#18 Lawrence Station Urban, Curb and
Gutter Repairs as funds permit.
$ 250,000 $ 250,000
TOTALS $2.305.000 $2.142.000 $163.000
51. l~01-\f\S SIlBIlRBf\ll ROf\O c()lllll\ 1551 Oil
\989 E'i-PENUI1URE
\ 1-\aintenance tsee combined county and st. lnomas
. Subu~ban Road commiSsion Budget for breaKdown).
2. ora I nage f\ssessments t Road #26 \:. st. George street 1) ·
3. construction:
(a) land purchase
tb) ,ROad #26 tst. George street).
4 o~ernead tSee combined Count~ and st. lnomas
. Suburban Road commiSsion estimates for
breaKdo\'Jn).
101f\L
V\I\RC\\ 2.9, '989
$'63,000
\13,000
2,000
'AO,OOO
30,000
----0
;~~
Cf\LCULf\ 11 Oil Of jI,l>\OU1l1 P f\ ~ f\B L t B ~ I~E
C l~~ Of 51. l~01-\f\S 10'llf\\l.0 l\-1t 51. WQl/lf\S S\lBIlRBf\ll \l.Ofl\l S~ Slt1-\
1-\inistr~ of lransportatiOn of ontariO subsidY is
estimated at 80% or
county of tlgin and tne City of st. inomas snare
equall~ in remainder
City of st. lnomas snare
1-\inistr~ of lransportatiOn,Qf ontario tqualiZed
one/na~f 1-\i11 Le~y pro~ides
ltSS: oeficit from \988
~. Cit of st. lnomas snare of Items llot SubS~dized
~. by,\ne 1-\inistry of lransportatiOn of ontariO
(50% of $500.00).
f\\J ~llf\alE
tstimatedcost to City of st. lnomas for abo~e
UEflCll 10 '990
$406,AOO.00
\0\,600.00
50,800.00
52.,900.00
3, \ 2.3.36
250.00
~
$ A9,
800.00
50,
~
~
SI. I~O~~S. O~I~RIO
tl\l\RC\-\ 3, 1989
? l\GE l.
I~E COU~I~ Or ELG1~ RO~O CO~~lIIEE met at the ~dministratiOn ~uilding
,h 3 1989 at 9: 00 a.m. ~ II members 'tlere llre sent eJl.cellt Ree~ e
on FfldaY, tl\afC\\ ,
~r Robert stOC~ and ~r. Jim Richards
Lyle and Ree~eColes. ~lSO llresent 'tlere · .
. E ineer and ~ssistant Engineer.
"ft' ' tf\/ of \fanS?ortatiOn of ontaf\o. tM ng
of the \.\ln1S J
"tI\O\lED 'O'{:
SECO~OEO ~~: E. ~EUI<.I\~~
1~1\1 I~E ~1~U1ES Or I~E ~EEn~GS Or JI\~UI\R~ 25 ~~O rE~RUI\R~ '3. 1989
'OE l\p\?RO\lED.
D. \l. C\-\\.\\E
Cl\RR 1 ED. "
FebfuafY .,-
llossibil i ty of .Ontario ~yoru
right-Of-'tlaY were diSCllssed.
~armouth lownshill olltside of
lhe Engineer rellorted that an informati~e meeting waS held on
CS~ corlloration ~t that time the
Qt.h 'tli,th rellresentati ~es from tM ·
_ and/or the lownshill bUying llarts or all of the
, th rail'tla" bridge in
lhe Engineer indlcated that \Ie J
st. lhomas had just recentlY been remo~ed.
, t d that the I\nnual Returns had been comllleted and
1he Englneer rellor e \I
t to the ~inistr" of lransllortatiOn of ontario.
had been sen " J
lhe Engineer had recei~ed a letter from the ~inistrY of lransllortatiOn
grants lhe ~inistry
of ontario regarding the county'S reQllest for SUlllllementary .
'd d' the near fllture based on
indicated that thiS reQuest would be cons1 ere in
llriority and Ilrgency.
. t d that the county ~uditors had comllleted their
lhe Englneer rellor e
, urlllus of allllroJl.imatelY
f th lO.Q8 Road programme and are show1ng a s
~OfK Of \Ie ~o
$l2. ,000 .
as to their llrogra\lll"" 'v. pB9
again contact the county. Ree~e ~artyn
n,,\ was not onlY considering rail mo~ement
. _h+
51. lHOM~5, ON1ARIO
M~RCH 3, 1989
PAGE 2.
lhe Engineer reported that he had diSCUssions with Mr. John Loeters
on Road #6 regarding a plan for a gravel pit and he felt that most of the
county's concerns had been met. ~ revised plan would be reQuired showing paved
entrances.
lhe Engineer reported that he had several site meetings with
representatives of the port stanley condominium development as well as the
Reeve of port stanley and Chairman Martyn regarding the entrance to the development.
It waS felt that widening would be reQuired by one lane to allow a safer approach
for incoming and outgoing traffic. It waS felt that a letter of credit or cash
would be reQuired to ensure that this worK would be done as well as any other
cleanuP worK in front of the development.
"MO\JED B'l:
SECONOEO B~: O.~. CHU1E
lH~1 lHE ENGINEER BE ~U1HORIIEO 10 ~O~ISE lHE H~RBOUR CLUB CONOOMINIUM
ON COUN1~ RO~O #20 IN lHE ~ILL~GE Of PORI SI~NLE~ lH~1 ~ S~IISf~Cl0R~
PL~N ~GREEMENl ~NO PERfORM~NCE CER1IfIEO CHEQUE WILL BE REQUIREO fROM
lHE H~RBOUR CLUB ~NO lHE CH~IRM~N BE ~U1HORIIEO 10 ~SSISI IN lHE
AGREEMEN1.
~. K. fORD
C~RRIED.\I
lhe Engineer reported that he had held a meeting with the ~s$ociation
Executive regarding winter standbY, lhe Engineer had produced new policies
which were given to the Executive, however no comments have been received to
date.
lhe Environmental ~ssessment Hearing for the lates Bridge had been
held during the first weeK of March. Mr. Robert StoCK and Warden ~. K. ford
'tJDO Dad attended on
meeting. ~s trois was an informal meeting no conclusions were reached, however
behalf of the 10wnshiP of ounwich brieflY diSCUssed the
the consulting engineer M. M. Oil Ion Limited will proceed with a report regarding
the closure of the lates Bridge including options of repairing, closing or
reconstructing the structure.
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 3.
The Hngineer reported that he had no further information from the
Ministry of the Environment regarding the contribution from Green Lane Landfill
site toward maintenance on Road #18.
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. The two new dump trucks had been received and have been sent to Frink
Canada for snowplow equipment installation.
Truck #94 has also been sent to Frink Canada for the removal of snowplow
equipment and then this truck will be scheduled for a motor overhaul.
Truck #88 will be sent to Frink Canada shortly for the removal of snowplow
equipment.
2. The Pavement Marker Truck should be in shortly and the paint spray guns
have been ordered for the line painting equipment.
3. The pickup trucks have not yet arrived.
4. The General Superintendent was presently searching for a R.O.P.S. cab for
the vibratory bomag roller. This will be required for the roller as well
as two graders in the near future under Provincial law.
5. We plan to install R.O.P.S. cabs on Grader #19 and Grader #20 in the near
future.
6. Truck #84 and Truck #90 are presently being safety checked.
7. No further work has been carried out at the hangar sitl2 due to inclement
weather.
8. Some tree cutting and brushing has been carried out in the area of the
proposed new garage. The Engineer indicated that he had planned to install
a vinyl clad fence across the front of the garage.
9. Tree cutting has been progressing invaridus locations. Although tree
cutting and brushing on the Haldimand~Norfolk Townline (Road #55) was not
complete as the costs were getting excessive;
this work was curtailed for
this year.
Tree cutting has started on Road #43 north and south of Calton in the event
that reconstruction work commences in this area this year.
10. It has been determined that the Pleasant Valley Pit is practically out of
good gravel and presently the trucks are hauling existing crushed gravel to
Whites Station.
Continued . . .
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 4.
Work is still continuing on the Sparta Pit where there is more gravel then
originally anticipated.
11. Repairs to pavement have been quite extensive due to the weather conditions.
12. The expenditures to date have exceeded the $1,000,000 mark. The insurance
money received from the hangar has been spent for the removal of the old
hangar and the movement of the radio into the garage as well as the
installation of a new antenna cable.
13. The Engineer and Assistant Engineer attended two drain meetings at the
Township of Yarmouth offices for drains on St. George Street.
14. The Engineer reported that he is presently looking for a new programmer for
our compute!r.
He also indicated that Evelyn and Dorothy will be sent to a computer training
course to be held by Van Pelts in St. Thomas.
The Engineer reported that the R.I.M.S. computer package would soon be
availa~le for Roads Inventory Tabulation.
THE ENGINEER REPORTED ON PERSONNEL AS FOLLOWS:
1. Clayton Watters I probationary period has expired on February 28th and the
Engineer felt that his performance to date was satisfactory.
Clayton has been involved with the W.H.I.M.S. training programme, the Roads
Needs Study Update as well as bridge and culvert inspections.
2. The Assistant Engineer reported that the W.H.I.M.S. training programme had
been completed with the County Road Department employees as per the
requirements (with the exception of one or two employees who were on sick
leave).
It is anticipated that this programme will have to be repeated yearly as
well as in the Summer when the summer work arrives.
~,
Based on the evaluation of the course by the County employees it was apparent
that the comprehension of the extensive material was somewhat lacking.
This was anticipated and it was hoped that future W.H.I.M.S. updates will
improve the comprehension.
3. The First Aid training course will be carried out on Friday afternoons in
April with 20 employees attending (including two girls from the office).
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 5.
4. The Engineer indicated that he had postings out for a Sweeper Operator and
Four Truck Operators.
5. The Engineer reported that the Ontario Roads Superintendents have now
approved accreditation of Road Department Foremen and Supervisors.
The Class I, Supervisor will require the Mahoney Road School and Class II
and Class III, Supervisors will require the Mahoney Road School as well as
some courses from the Anderson Road School.
A Grandfather Clause is available for existing Road Superintendents.
6. The Engineer reported that five or six of the County staff will be sent to
the Ontario Good Roads Association courses in May in Guelph. To date the
applications have not been received.
7. The Engineer reported on a seminar to be held by the Roads and Transportation
Association of Canada on the topic of the I'Political Response to Infastruct~re
Needs". Any Road Committee members who wished to attend were invited to do
so.
"MOVED BY: C. R. WILLSEY
SECONDED B~: E. NEUKAMM
THAT THE ENGINEER BE AUTHORIZED TO ATTEND A SEMINAR SPONSORED BY THE ROADS
AND TRANSPORTATION ASSOCIATION OF CANADA ON APRIL 12TH AND 13TH ON THE
POLITICAL RESPONSE TO INFASTRUCTURE NEEDS AT THE SHERATON HOTEL IN HAMILTON.
CARRIED. II
8. The Engineer read a letter received from the County Clerk-Treasurer1s
office regarding a seminar by the Frank Cowan Company Limited on Risk
Management.
"MOVED BY: E. NEUKAMM
SECONDED BY: D. J. AVRAM
THE ENGINEER, ASSISTANT ENGINEER, STAFF ENGINEER, GENERAL SUPERINTENDENT
AND ASSISTANT SUPERINTENDENT BE AUTHORIZED TO ATTEND THE RISK MANAGEMENT
SEMINAR SPONSORED BY THE FRANK COWAN COMPANY LIMITED ON APRIL 25TH AT THE
COUNTY ADMINISTRATION BUILDING.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 6.
"MOVED BY: D. V. CHUTE
SECONDED BY: R. J. LAVEREAU
THAT THE FOLLOWING PAYLISTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 5 AMOUNTING TO $85,614.73
PAYLIST NUMBER 6 AMOUNTING TO $303,973.66
PAYLIST NUMBER 7 AMOUNTING TO $75,919.45
PAYLIST NUMBER 8 AMOUNTING TO $98,187.94
CARRIED. II
"MOVED BY:
D. V. CHUTE
SECONDED BY: C. R. WILLSEY
THAT THE ACCOUNT OF WARDEN FORD IN THE AMOUNT OF $1,788.75 FOR THE HOSPITALITY
EXPENSES FOR THE ONTARIO GOOD ROADS ASSOCIATION BE APPROVED AND THE ENGINEER
BE INSTRUCTED TO PLACE IT ON THE NEXT PAYLIST.
CARRIED. II
Arrangements were discussed for the 1989 Road Inspection Tour to be held on
April 21st and April 28th. It was decided that one bus should be rented and
that on April 2'lst lunch would be held at the County and on April 28th lunch
will be held in Rodney or West Lorne as arranged by Reeve Mezenburg.
The Engineer discussed the imminent construction by Ontario Hydro of their
proposed new power line grid. The Engineer indicated that Township roads as
well as County roads may be used for hauling material and that the various
municipalities should ensure that any damage to their roads would be repaired
-~
by Ontario Hydro.
A meeting would be held with Ontario Hydro to discuss this matter further
with reg&rd to County roads.
The Engineer indicated that he had written a letter to Ontario Hydro regarding
our new overlength/overwidth policy.
"MOVED BY:
H. J. MEZENBURG
SECONDED BY: D. J. AVRAM
THAT WE REOOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERK TO SIGN AN AGREEMENT WITH THE VILLAGE OF DUTTON AND THE
VILLAGE OF PORT STANLEY FOR THE INSTALLATION AND MAINTENANCE OF A SEWERAGE
Continued . . .
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 7.
"MOVED BY:
H. J. MEZENBURG
SECONDED BY: D. J. AVRAM
CONTINUED . . .
SYSTEM ON COUNTY ROADS IN THE VILLAGE OF DUTTON AND THE VILLAGE OF PORT
STANLEY.
CARRIED. II
Discussion was held at some length regarding the Joseph Street hill in Port
Stanley includi:ng the soils consultants report and a subsequent letter.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. J. AVRAM
THAT THE ENGINEER BE AUHTORIZED TO ADVISE RESIDENTS OF FRANCIS STREET IN
PORT STANLEY ADJACENT TO THE JOSEPH STREET HILL OF THE CONTENTS OF THE SOIL
REPORT OBTAINED BY THE COUNTY OF ELGIN WITH REGARD TO THE STABILITY OF THE
JOSEPH STRBET HILL.
CARRIED."
The Engineer reviewed the proposed 1989 Road Budget with members of the
Committee and after discussion and a few minor changes the budget was approved.
"MOVED BY:
H. J. MEZENBURG
SECONDED BY: C. R. WILLSEY
THAT THE ATTACHED BUDGET AS AMENDED IN THE AMOUNT OF $:7,581,200 AS APPROVED
BY COUNTY COUNCIL AT THEIR FEBRUARY SESSION AND A STATEMENT OF PROPOSED
WORK AND E~PENDITURES IN THE AMOUNT OF $6,878,900 ON COUNTY OF ELGIN AND
ST. THOMAS SUBURBAN ROAD COMMISSION ROADS BE ADOPTED AND FORWARDED TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR THEIR APPROV)\L.
COUNTY COUNCIL AT THEIR FEBRUARY 1989 SESSION APPROVED SUPPLEMENTARY SPENDING
BY-LAWS OF '$644,000.
CARRIED. II
"MOVED BY:
R. J. LAVEREAU
SECONDED BY: H. J. MEZENBURG
THAT WE REOOMMEND TO COUNTY COUNCIL THAT CERTIFIED CHEQUES RECEIVED BY THE
COUNTY ROAD DEPARTMENT AS BOND CHEQUES TO INSURE THE COMPLETION OF AGREEMENTS
WITH THE ROAD DEPARTMENT BE TRANSFERRED TO THE COUNTY TREASURER FOR DEPOSIT
IN THE 'cOUNTY'S GENERAL ACCOUNT.
rLlDDTCr\ II
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 8.
The Engineer indicated that the County by-law regardin~~ speed zones was
last passed in 1977 and indicated there were several areas where reduced speed
zones should be considered and after discussing these with members of the
Committee he indicated that this by-law would be revised with a copy sent to
the affected municipalities for further comment.
An extensive discussion was held regarding severance policies for developments
in the County and it was felt that more unified guidelines should be used by
the various municipalities to satisfy the County needs of drainage and access
requirements. It was suggested that this matter be discussed further at the
next meeting.
THE ENGINEER REPORTED ON CORRESPONDENCE AS FOLLOWS:
1. A quotation was received from C. R. Chittick Construction for gravel crushing
at the Sparta Pit.
"MOVED BY: C. R. WILLSEY
SECONDED BY: D. V. CHUTE
THAT WE ACOEPT THE QUOTATION OF C. R. CHITTICK CONSTRUCTION IN THE AMOUNT
OF 93~ PER IMPERIAL TON FOR CRUSHING AND STOCKPILING OF GRAVEL AT THE
SPARTA PIT (C. R. CHITTICK CONSTRUCTION TO SUPPLY HELP AS REQUIRED TO
REMOVE WOOD AND CLAY BALLS).
CARRIED. II
2. A quotation was received from Den-Mar Brines Limited for salt brine in
1989.
"MOVED BY: R. J. LAVEREAU
SECONDED BY: D. J. AVRAM
THAT WE ACGEPT THE QUOTATION OF DEN-MAR BRINES LIMITED FOR THE SUPPLY AND
PLACEMENT ffiF SALT BRINE ON COUNTY ROADS FOR 1989:
WEST ELGIN - $21.57 PER CUBIC METRE
CENTRAL ELffiIN - $26.23 PER CUBIC METRE
EAST ELGIN - $27.61 PER CUBIC METRE
OFF ROAD AREAS - $31.56 PER CUBIC METRE
CARRIED."
ST. THOMAS, ONTARIO
MARCH 3, 1989
PAGE 9.
3. A letter was received from the Ministry of Transportation of Ontario approving
a designation of Road #22 into the St. Thomas suburban Road System.
This was to allow for the top coat of paving of this section of road in
1988.
4. A letter was received from the Green Lane Landfill site indicating their
disposal fees of $29.00 per tonne at the site.
5. A request was received from the City of London for support of the widening
of Highway #401 between London and Woodstock.
"MOVED BY: R. J. LAVEREAU
SECONDED BY: C. R. WILLSEY
TH~ WE RECO~END TO COUNTY COUNCIL TH~ COUNCIL SUPPORT THE POSITION OF
THE CITY OF LONDON REQUESTING TH~ THE PROVINCE OF ONTARIO WIDEN
HIGHWAY #401 TO SIX LANES BETWEEN LONDON AND WOODSTOCK WITHIN A FIVE YEAR
PERIOD AND THE MINISTER OF TRANSPORTATION OF ONTARIO BE ADVISED.
CARRIED."
The Engineer reported on an article in a local paper indicating that
Shamrock Chemioals in Port Stanley were fined over $82,000 for pollution by
sulphuric acid.
Several rezonings by various municipalities were briefly discussed. .
The Engineer indicated that the driveway control by-law was still in the
process of being developed.
Reeve Chute briefly discussed their litigation with Natural Resources Gas
in Bayham Towns'h ip and it was suggested that Mr. Andy Wright be
present at the next meeting to discusS gas line franchises in general.
"MOVED BY:
D. V. CHUTE
SECONDED B~: R. J. LAVEREAU
THAT WE ADJOURN TO THURSDAY, MARCH 16, 1989 AT 9:00 A.M.
CARRIED."
,& ~~
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN ROAD COMMITTEE AND.THE
CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
Attac~led to this report is a joint Budget .for therCounty of Elgin
and the St.. Thomas Suburban Road Commission. The total expenditures
were approved by the Februaryses~ion of County Council
portionat;$7J542,900 composed of a general allocation of $6,378,900
and supple~entary requests forth~ closure of the Tates Bridge at
'f
allocated th~ sum o~.$3,903,900 for fixed costs.
this $749,000 was allocated to Machinery and Housing leaving a total
$3,154,900 for Maintenance, Overhead, Urban Rebates, Stock Balance
(Increases/Decreases) and Drainage Assessments.
;. ~.' l,'
In the Fall of 1988 the Ministry of Transportation of Ontario
agreed to modify our request fpr the 1989 machinery and housing by
reallocating $100,000 from our previous request and adding to it $100,000
for a new storage garage. It was hoped to add to this from our insurance
coverage from our old building so that a projected cost of $250,000 for
the bUilding could be met. Unfortunately most 'of our insurance settlement
has gone to the removal of the old building and moving and updating
out radio equipment. Included.. was a new antenna cable from the top of
the radio tower to our equipment location in our service garage~ which
would have beenprequired in the near future in any event. Accordingly
some of~he general allocation for new machinery will be required for
the storage building. We'will request the Committee's approval
to call quotations for a pre engineered building to be supplied and
(,.,
- 3 -
~.,.
,-"
Bridge in the amount of $20,000 (County of Elgin's share). The contract
will be looked after by the County of Middlesex.
Bridge maintenance also includes the inspection, cleaning and
washing of bridges and miscellaneous repairs, etc. The major repair of
the Iona Bri~ge over the Talbot Creek on Road #l4 is shown as a special
project. Repairs are essential as the concrete has shown extreme deterioration
in the past two years.
Cul vert :maintenance includes the completion of work at the v,.,/o
culverts on Road #48 in Yarmouth Township and on Road #7 (Kent Townline).
We are continuing our superspan monitoring programme (which was a
special project in 1988) and estimate the cost at $l4,OOO this year
compared to $46,000 in 1988. Our monitoring programme (completed lO
days ago) has indicated that there is very little difference in the Van
Order Culvert on Road #42 from a year ago. Most culverts monitored last
year have been checked and any significant differences will be checked
again in the Spring. A system has been set up on a long term basis to
monitor the Port Talbot Culvert and the Kettle Creek Culverts on Road
#45 and the culvert on Rolson Hill on Road #38. Funds are also provided
under culvert maintenance to do routine repairs and maintenance to all
culverts on the road system.
Roadside maintenance funds are shown to cut grass on all County
roads as in previous years. We have solved our problems with our side
mount disc mowers and are now mounting a disc mower on a second John
Deere tractor. The proto type worked quite well last Summer. We are
also modifying two Case International mowers which we used last Summer
but incurred severe overheating problems. We expect the cost of mower
maintenance to be greatly reduced in 1989.
We expect drainage costs to increase as the 1988 costs reflected an
extremely dry year and thus were much lower than normal.
Unfortunately due to the drought most of the trees that we planted
died and will have to be replaced (increased cost).
We propose weed spraying on a spot basis again in 1989. Work was
as directed by the Weed Inspector for spot spraying of extremely noxious
weeds. We also did some spraying of cattails in ditches.
,.."
- 5 -
than the $525,000 estimated.
Last year's Road Committee decided not to purchase any new snow
fence nor erect what little we have. It would cost $30,000 to $35,000
to erect and remove snowfence plus normal replacement for any winter.
Our present snowfence is in very poor condition and a considerable
capital investment would be required before we started.
No large increases in cost of safety devices are anticipated
although the price of paint has increased to $2.01 per litre from $1.88
per litre (17% increase) caused by a world wide shortage of toluene.
The cost of railroad protection has greatly increased since the
Canadian National Rail has taken over the old Conrail line. The Canadian
National Rail invoices have been checked for the last three months and
the amount 'shown is an estimate for a 12 month period (November billing
to a November billing).
Due to normal inflation, etc., the amount left for special projects
is considerably less in 1989 than was available in 1988. We'will
require some of this money for an increase in stock balance as the open
winter has allowed us to pile a considerable amount of gravel for
crushing at the Sparta Pit. Although we have piled some gravel at the
Pleasant Valley Pit the quality is not good and it appears that unless
it is used exclusively for shouldering, sand will have to be removed
during crushing which will increase costs. Crushing costs are higher
at Sparta than at the Pleasant Valley as the crushing contractor has to
supply a man to remove the wood and clay lumps from the crusher conveyor
belt. The reserve for increased winter costs and spring breakup and
special projects are very low at $92,000 and this reserve should not be
committed until winter costs and spring breakup costs have been assessed.
OVERHEAD BURDEN COSTS:
Some items are up considerably in 1989 over 1988. Tllere is a
considerable increase is clerical costs. Last year's Committee felt
that some of the work being done by our technician and our management
staff could be taken over by clerical staff.
A large increase in training costs is anticipated; most of this
increase has been legislated including W.H.M.I.S. and the Occupational
Health and: Safety Act. We also have to repeat our First Aid Course
lne onlY ijood news regarding constructiOn IS that the ~an order
Cul~ert appears to be stable at thiS time and we beiie~e tnat all of our
pipe arcn culNerts are stable at tnis time and none of tnese will na~e
to be replaced tnis summer totMr tnan perhapS tM Sil~er CreeK cul~ert on
_ 7 -
Road #AO).
'lie attacn a qualifying letter from Golder f\sSociateS with regard to
the Joseph street ~ill on Road #23 in port stanley and as desirable as
the project may be; tnere are no funds a~ailable at the present time for
thiS project. It is difficult to estimate the total cost of a project
such as tniS;but it is liKelY that it could be $500,000 or more. InstallatiOn
of a storm drain and proper outlets would na~e to be considered as part
of thiS project and liKelY tne ~illage of port stanley would consider
the installation of additiOnal watermainf3CilitieS at the same time.
lhe road will be closed for a considerable length of time for tne worK and
snould be staged SO interference to traffic would be lessened.
'IIorK will still be required in 1990 on Road #2 ttop coat of pa~ement
from Coyne Road easterlY pluS trimming). county Road #22 will alsO
require a top coat of pa~inq at the intersection in 1990 plUS minOr
trimming. It is noped that worK would be completed on Road #26
tst. George street) and tne 10wnsniP of ~armouth will complete their
sewer contract with a top coat of asphalt thiS fall. 10 lea~e our worK
any later would require the county doing all tne pa~ing at its own cost
ratner tnan ha~ing the 10wnshiP'S sewer contract doing most of it. 'lie
understand that the area is not included in anne~ation talKS with the
City of st. ~homas.
~~:
$340,000 is required to complete tne worK left o~er from 1988.
$515,000 is \estimated for neW worK tto be designated after spring breaKUP)'
f\ppro~imateYY nalf of thiS worK sMuld be left until tM fall SO tnat a
contingencY \fund is a~ai\able for emergencies tnat might arise during
the summertime.
It is recommended that all cleanup worK from pre~ioUS years as well
as worK on Road #30 be done as rapidlY as possible SO that theSe costs
f\LL Of 'II~lC~ 15 RtSPtClfULL~ SUB1-\llltO
are \<.no\'Jn.
o 0 ,,000< oo....~~,,-""'"~'~..<<o
~
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
REVISED
MARCH 7, 1989
MINISTRY OF TRANSPORTATION OF ONTARIO FIXED COST ALLOCATION FOR:
I. Machinery and Housing
$ 749,000
3 , 154,900
2. Maintenance, Overhead, Urban
Rebates, Stock Balance Increases/Decreases,
Drainage Assessments.
TOTAL $3.903.900
BUDGET SUMMARY:
Urban Rebates
$ 93.900
516,000
2,305,000
240,000
Overhead (See Attached)
Maintenance (See Attached)
Drainage Assessments
TOTAL
:$3.154.900
NOTES:
I. Payroll burden has been distributed to various
Construction, Maintenance, Overhead and Accounts
Receivable in accordance with Ministry of
Transportation of Ontario standard practices.
2. Increase in Stock balance (ie., Gravel in stock
at Sparta and Pleasant Valley Pits) is shown
in Maimtenance.
3. Accurate Urban Rebate estimates are unavailable
until County assessments are approved (March 29th).
Rebates were $84,l45 in 1989.
4. Drainage Assessments are estimated as follows:
(a) Yarmouth Township (Southdale Road,
Penhale Drain Road #45, etc.).
(b) Other Townships (Aldborough Township mostly).
(c) St. George Street (4 drains).
$ 35,000
32,000
173,000
TOTAL
$240.000
5. The fOllowing roads now under the control of
the St. Thomas Suburban Road Commission to be
assumed by the County of Elgin:
(a) Road #22 (Fairview Avenue) south of Road #45.
(b) Road #28 (Centennial Avenue), south of
Road #56 (Elm Street).
(c) Road #45 from Highway #4 to Road #36.
(d) Road #57 (Southdale Road).
3.5 Km
3.4 Km
9.2 Km
2 . I Km
TOTAL
18.2 Km
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN ROAD COMMITTEE AND.THE
CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
Attached to this report isa joint Budget for the_~ounty of Elgin
and the St. Thomas Suburban Road Commission. The total expenditures
were approved by the February session of County Council with the subsidized
portion at $7,542,900 composed of a general allocation of $6,378,900
and supplementary requests for the closure of the Tates Bridge at
Middlemiss Bridge construction
We have been allocated the sum of.$3,903,900 for fixed costs. Of
this $749tOOO was allocated to Machinery and Housing leaving a total of
$3,154,900 for Maintenancet Overhead, Urban Rebates, Stock Balance
(Increases/Decreases) and Drainage Assessments.
NEW MACHINERY AND HOUSING:
. .....1;..1 .
In the Fall of 1988 the Ministry of Transportation of Ontario
agreed to modify our request for the 1989 machinery and housing by
reallocating $100,000 from our previous request and adding to it $100,000
for a. new storage garage. It was hoped to add to this from our insurance
coverage from our old building so that a projected cost of $250,000 for
the building could be met. Unfortunately most.of our insurance settlement
has gone to the removal of the old building and moving and updating
our-radio equipment. Included was a new antenna cable from the top of
the radio tower to our equipment location in our service garage which
would have been required in the near future in any event. Accordingly
some of the general allocation for new machinery will be required for
the storage building. We'will request the Committee's approval shortly
to call quotations for a pre engineered building to be supplied and
erected before Fall. This bUilding will be placed on the west
iI
.,
".
- 2 -
...,.,.
'.
Present new,:\m~chill~r.}'",~tendered wh i ch has b~~}:~:';5d~~btV,;jf1J@d or wi 11
be shortly totals $320,000. Our immediate requirements are new guns for
our paint marking equipment and a rollover protection cab structure for
our vibrating roller to comply with a new section of the Occupational
Health and Safety Act which will come into effect this Spring. Other
new equipment will be proposed as the need arises or in the Fall.
,&
URBAN REBATES:
Urban rebates are estimated at $93,900 but the exact amount will
not be known until the County assessments have been adopted by County
Council on March 29th at which time an adjustment in the budget will be
required.
PAYROLL BURDEN:
.In accordance with the Ministry of Transportation of Ontario accepted
practice, payroll burden is added to all items involving County labour
(other than those items in the payroll burden itself). Thus all maintenance,
. construction, overhead and charge outs involving County labour are
charged a portion of payroll burden. This payroll burden is estimated
at 37.2% and is now automatically added to our accounts by our computer
instead of being done manually at the end of the year. Thus a credit
(or a debit) will appear which will reflect the differences between the
calculated amount and the actual amount. (Last year we were within 5%.)
Payroll burden increases this year are the result of legislated
increases rather than increases granted by County Council. Our annual
holiday and statutory holiday costs are up as a result of having more
regular employees rather than a large increase of holiday benefits due.
The largest percentage costs are a result of health related issues which
have been readjusted by our insurers and by the Province. The total
payroll is estimated to be approximately 6.5% greater than last year
which includes increases in rates, advances in categories and additional
"'.
....
staff.
MAINTENANCE:
Maintenance costs in total are estimated to be 6% greater than in
1988.
Bridge and culvert maintenance work includes painting on the Wardsville
- 3 -
p
~
Bridge in the amount of $20,000 (County of Elgin's share). The contract
will be looked after by the County of Middlesex.
Bridge maintenance also includes the inspection, cleaning and
washing of bridges and miscellaneous repairs, etc. The major repair of
the Iona Bridge over the Talbot Creek on Road #l4 is shown as a special
project. Repairs are essential as the concrete has shown extreme deterioration
in the past two years.
Culvert maintenance includes the completion of work at the two
culverts on Road #48 in Yarmouth Township and on Road #7 (Kent Townline).
We are continuing our supers pan monitoring programme (which was a
special project in 1988) and estimat~ the cost at $l4,000 this year
compared to $46,000 in 1988. Our monitoring programme (completed lO
days ago) has indicated that there is very little difference in the Van
Order Culvert on Road #42 from a year ago. Most culverts monitored last
year have been checked and any significant differences will be checked
again in the Spring. A system has been set up on a long term basis to
monitor the Port Talbot Culvert and the Kettle Creek Culverts on Road
#45 and the culvert on Rolson Hill on Road #38. Funds are also provided
under culvert maintenance to do routine repairs and maintenance to all
culverts on the road system.
Roadside maintenance funds are shown to cut grass on all County
roads as in previous years. We have solved our problems with our side
mount disc mowers and are now mounting a disc mower on a second John
Deere tractor. The proto type worked quite well last Summer. We are
also modifying two Case International mowers which we used last Summer
but incurred severe overheating problems. We expect the cost of mower
maintenance to be greatly reduced in 1989.
We expect drainage costs to increase as the 1988 costs reflected an
extremely dry year and thus were much lower than normal.
Unfortunately due to the drought most of the trees that we planted
died and will have to be replaced (increased cost).
We propose weed spraying on a spot basis again in 1989. Work was
as directed by the Weed Inspector for spot spraying of extremely noxious
weeds. We also did some spraying of cattails in ditches.
~
- 4 -
Paved road maintenance will undoubtedly increase in 1989 because of
the wet winter and hoar frost action. Repairs to pavement to date are
much greater than in a normal winter. We expect our machine laid hot
mix patching needs to be much above average.
Our sweeper is a high maintenance item but repair costs are not as
yet to the stage where a new machine would be more economical. In 1988
we started sweeping earlier in the season and more often than in 1987.
We expect this trend will continue in 1989 and sweeping will be required
by mid-month.
We also did not grade our shoulders as early or as often as we
should have in 1988 and funds are budgeted for an increase in this
portion of the work in 1989.
A considerable amount of surface treatment work will be required in
1989 because of the wet weather and spring breakup potential. Favourable
weather conditions in 1988 allowed all work needed to be completed. It
is unlikely that the amount budgeted will allow all work necessary to be
completed.
We are falling behind in the application of shoulder gravel. Some of
our roads have not been gravelled for 5 to 6 years but it is not likely
that we can afford more than the $90,000 budgeted.
Gravel road maintenance continues to be a high cost item with the
usual inflationary costs for grading and dust control. We expect an
increase in prime costs as we did not do any work in Belmont or Calton
in 1988 as the prime came through the 1987 - 1988 winter in good condition.
It is not likely that the prime will make it through this winter.
Gravel resurfacing is recommended on Road #18 between Road #20 and
Road #19 in Southwold Township and Road #17 east of Southwold Station in
Southwold Township (half being charged to the County of Middlesex), Road
#28 (Centennial Avenue) south of Southdale Road to Road #45, Road #43
between Richmond and the Cookls Bridge and Cook1s Bridge southerly 0.5
kilometers (Bayham-Malahide Townline). It is recommended that Road #9
be left until 1990 at which time all Road #9 and Road #5 north of
Road #9 should be gravelled. With the Middlemiss Bridge reopened to
trucking a more advantageous tender might be received.
Winter control is a difficult item to estimate. It was a sunny day
when did the estimates and I only hope that costs can be kept to less
~
,
~
- 5 -
~
than the $525.000 estimated.
Last year's Road Committee decided not to purchase any new snow
fence nor erect what little we have. It would cost $30.000 to $35,000
to erect and remove snowfence plus normal replacement for any winter.
Our present snowfence is in very poor condition and a considerable
capital investment would be required before we started.
No large increases in cost of safety devices are anticipated
although the price of paint has increased to $2.01 per litre from $1.88
per litre (7% increase) caused by a world wide shortage of toluene.
The cost of railroad protection has greatly increased since the
Canadian National Rail has taken over the old Conrail line. The Canadian
National Rail invoices have been checked for the last three months and
the amount shown is an estimate for a 12 month period (November billing
to a November billing).
Due to normal inflation, etc., the amount left for special projects
is considerably less in 1989 than was available in 1988. We'will
require some of this money for an increase in stock balance as the open
winter has allowed us to pile a considerable amount of gravel for
crushing at the Sparta Pit. Although we have piled some gravel at the
Pleasant Valley Pit the quality is not good and it appears that unless
it is used exclusively for shouldering, sand will have to be removed
during crushing which will increase costs. Crushing costs are higher
at Sparta than at the Pleasant Valley as the crushing contractor has to
supply a man to remove the wood and clay lumps from the crusher conveyor
belt. The reserve for increased winter costs and spring breakup and
special projects are very low at $92,000 and this reserve should not be
committed until winter costs and spring breakup costs have been assessed.
OVERHEAD BURDEN COSTS:
Some items are up considerably in 1989 over 1988. There is a
considerable increase is clerical costs. Last year's Committee felt
that some of the work being done by our technician and our management
staff could be taken over by clerical staff.
A large increase in training costs is anticipated; most of this
increase has been legislated including W.H.M.I.S. and the Occupational
Health and Safety Act. We also have to repeat our First Aid Course
~
- 6 -
. ~
because of the requirement5 of the Occupational Health and Safety Act.
As in former years we expect to send some of our employees to the Ontario
Good Roads Association Road School.
We will add to our computer programmes so the computer will be used
on a full time basis rather than just for financial needs. We hope to
use the computer for land purchase files, indexing, stock quantities,
road sign inventories as well as the Road Inventory Management System (RIMS)
and Needs Study Update.
A percentage of overhead is chargeable to the St. Thomas Suburban
Road Commission based on the comparative total expenditure County and
Suburban.
~
We are maintaining 15% more road mileage in 1989 than in 1986. We
will also be maintaining more road mileage in 1989 than we did in 1988
as we took over Road #l8 in mid year.
DRAINAGE ASSESSMENTS:
Drainage assessments are estimated at $240,000 which is 2.4 times
the amount allocated by the Ministry of Transportation of Ontario. As
the shortfall of $140.000 is not available from the construction budget
this year it must come from maintenance (special maintenance projects).
This is the chief reason why our special maintenance projects are reduced
from $487,000 to $250.000.
CONSTRUCTION:
The construction budget is attached and is contingent on the approval
from the Ministry of Transportation of Ontario to transfer $l,OOO,OOO
from the resurfacing allocation to the construction allocation. If this
is not allowe~ then work must be deleted from the construction allocation.
It is believed that the estimates are reasonably accurate and it
would be wishful thinking that there would be enough money saved from
the construction listed on Page #l and Page #2 to start any major project.
If the supplementary spending application is approved for the
Middlemiss Bridge then construction funds could be transferred to start
the next construction project in priority (Road #43 north and south of
Calton).
~
.
#
- 7 -
~
.
~
The only good news regarding construction is that the Van Order
Culvert appears to be stable at this time and we believe that all of our
pipe arch culverts are stable at this time and none of these will have
to be replaced this Summer (other than perhaps the Silver Creek Culvert on
Road #40).
We attach a qualifying letter from Golder Associates with regard to
the Joseph Street Hill on Road #23 in Port Stanley and as desirable as
the project may be; there are no funds available at the present time for
this project. It is difficult to estimate the total cost of a project
such as this but it is likely that it could be $500,000 or more. Installation
of a storm drain and proper outlets would have to be considered as part
of this project and likely the Village of Port Stanley would consider
the installation of additional watermain"fatilities at the same time.
The road will be closed for a considerable length of time for the work and
should be staged so interference to traffic would be lessened.
Work will still be required in 1990 on Road #2 (top coat of pavement
from Coyne Road easterly plus trimming). County Road #22 will also
require a top coat of paving at the intersection in 1990 plus minor
trimming. It is hoped that work would be completed on Road #26
(St. George Street) and the Township of Yarmouth will complete their
sewer contract with a top coat of asphalt this Fall. To leave our work
any later would require the County doing all the paving at its own cost
rather than having the Townshipls sewer contract doing most of it. We
understand that the area is not included in annexation talks with the
City of St. Thomas.
RESURFACING WORK:
$340,000 is required to complete the work left over from 1988.
$515,000 is estimated for new work (to be designated after spring breakup).
Approximately half of this work should be left until the Fall so that a
contingency fund is available for emergencies that might arise during
the summertime.
It is recommended that all cleanup work from previous years as well
as work on Road #30 be done as rapidly as possible so that these costs
are known.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
R ~ MnnRF rnlrnTY FN~TNFFR
COIl"l~ Of tLGlll ROf\U otPf\Rll-1t"l
~
RE\!lSED
M~RC\-\ 7 , 1989
1-1 III 1 S1R ~ Of 1Rf\1l SPORl f\ 1\ Oil Of 0111 f\R IOn 1/,tO cosl f\ L l OCf\ 1\ Oil fOR:
$ 7A9,000
1. l-IacninerY and Housing
2 I-Iaintenance, o~ernead, Ufban
. Rebates, stoCK Balance Increases/oecreases,
Drainage I\ssessments.
101 ~L
~:
Urban Rebates
o~erhead tsee f\ttached)
I-Iaintenance tsee f\ttached)
101 ~L
Drainage f\ssessments
1. payroll burden has been distributed to ~ariouS
construction, I-Iaintenance, o~erhead and f\ccounts
Recei~able in accordance witn I-linistry of
lransportatiOn of ontario standard pract1Ces.
2 1ncrease in stoCK balance tie., Gra~el in stoCK
. at sparta and Pleasant ~alleY Pits) is shown
in Maintenance.
3 f\CCUrate Urban Rebate estimates are una~ailable
. until county assessments are appro~ed tl-larch 29th).
Rebates were $84,145 in 1989.
4. orainage f\ssessments are estimated as follOWS:
ta) ~armouth 10wnsniP tSOutndale Road,
penhale orain Road #45, etc.).
tb) otner 10wnships tf\ldborOugh 10wnshiP mostlY)'
tc) st. George street t4 drains),
NOlES:
~
3,15A,900
-----
~
$ 93,900
5\6,000
2,305,000
2AO,000
-----
~
101f.\L
5 lhe following roads now under the control of
. the st. lhOmas Suburban Road commiSsion to be
assumed bY tne county of tlgin:
ta) Road #22 tfair~iew f\~enue) south of Road #45.
tb) Road #2B tcentennial f\~enue), soutn of
Road #56 ,Elm street).
tc) Road #45 from ~ignwaY #4 to Road #36.
td) Road #57 tSoutndale Road).
101 ~L
$ 35,000
3'2.,000
\73,000
---
~
3.5 \Zm
3.A \Zm
9.2 \Zm
2 . 1 \Zm
--
~ \Zm
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
REVISED - MARCH 7. 1989
5. This will leave approximately 46 kilometers
under the control the St. Thomas Suburban
Road Commission.
DRAINAGE ASSESSMENTS ARE ALLOCATED AS FOLLOWS:
St. Thomas Suburban Road Commission (St. George Street)
County: (a) Yarmouth Township (Southdale Road, Penhale
Dra in, Etc.).
(b) Others
,.
PAGE 2.
$173,000
67,000 (Total)
COUN1Y OF ELGIN ROAD DEPARTMENT
1989 BUDGET
PAYROLL BURDEN
(APPLICf\BLE 10 COUNTY AND ST. lHOMf\S SUBUR8AN ROADS)
ITEM
Holidays With Pay:
(a) Annual - Regular Employees
(b) Annual - Casual Employees
(c) Statutory - Regular Employees
(d) Statutory - Casual Employees
(e) Compassionate Leave
(f) Jury
Sick Benefits
Para~Med Services
Inclement Weather, Standby, Etc.
Safety Equipment
Workers' Compensation Insurance
Canada Pension
O.M.E.R.S.
U.1.C.
O.H.I.P. and E.H.C. (1986 and 1987)
o . H . 1. P. (1988 )
E. H . C . (1988 )
L.l.D.
li fe Insurance
Dental
TOTALS
1986
102,321
59,932
1,176
48,020
2,885
10,022
40,344
22,307
72,201
45,417
46,172
13,275
3,580
$467t652
1987
139,384
68,373
1,221
52,826
9,887
13,778
51,815
27,673
84,956
56,666
49,803
16,365
4,934
348
$578,029
1988
117,324
8,738
67,24.2
5,510
1, 761
188
50.856
664
7.888
11,121
40,743
29,960
95,336
58,700
36 , 183
21,488
20,994
5,5A9
9,002
~589 .24'[
".
1989
ESTIMATE
138,000
8,500
74,000
5,000
1 , 500
55,000
2,000
7,000
13,000
44,000
31, 000
104,000
50,000
40,500
25,000
32,000
6,500
12,000
$64 ~illill.:
*N01E: 27 Wage Pay Peri ods in 1987 tV s. 26 Wage Pay Per i ods in 1986 and 1988).
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET - PAYROLL BURDEN
11'
PAGE 2.
PAYROLL BURDEN DISTRIBUTION
1986 1987 1988
Total Labour $1,506,642.33 $1,848,576 $1,902,042
LESS: Labour in Payroll Burden 214,334.77 271 ,738 259,507
LESS: Canada Summer 186 2,792.00
Net Labour $1,289,515.56 $l,576,8l8 $1,642,535
Payroll Burden 467,652.25 578,029 589,247
Payroll Burden as a % of Net Labour 36.2657% 36.66% 35.87%
1989 ESTIMATES
Total Labour
2~,026,00b
LESS: Labour in Payroll
282,000
1,744,000
Pay Roll Burden
649,000
Pay Roll Burden as a Percentage of Net Labour = 37.21%
(We had started the year using 36% in our computer calculation and will change
for Paylists after February 15, 1989 and use 37.5%.)
{
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
(Maintenance Comparisons for 1986, 1987 and 1988 include County and Suburban Road Expenditures and also include Payroll Burden.)
County of Elg into assume Road #57. Road #45, Road #22 (South of Road #45) and Road #28 (South of Road #56) from the St. Thomas Sub. Comm.
ST. THOMfI.S
SUBURBAN
OPERATION 1986 1987 1988 1989 ESTIMATED COUNTY ROADS
A - Bridges and Culverts
- I Bridges 44,790 3l,310 66,066 75,000 71 ,000 4,000
- 2 Culverts 33,719 69,216 30,725 50,000 48,000 2,000
B - Roadside maintenance
- 1 Grass Cutting 74,117 73,612 96, 180 90,000 79,000 11,000
- 2 Tree Cutting and Brushing 81,377 l33,l80 110,659 l30,000 128,OOO 2,000
- 4 Drainage 106,297 150,953 114,942 125,000 l20,000 5,000
- 5 Roadside Maintenance l7,960 34,920 13,511 15,000 ll,500 3,50n
- 6 Tree Planting 2,872 2,325 7,211 9,000 9,000
- 7 Drainage Assessments 5,436 1,928 3,532 3,500 3,500
(Maintenance)
-ll Weed Spraying 824 1 ,500 1 ,500
C - Paved Road Maintenance
- 1 Repairs to Pavement 126, 100 200, l79
- I (1988) Miscellaneous Repairs Only 57,004 70,000 60,000 10,000
- 2 Sweeping 22,424 20,018 35,389 44,000 40,000 4,000
- 3 Shoulder Maintenance 67,770 111,572
- 3 (1988) Application of Shoulder 92,323 90,000 78,000 12,000
Gravel
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 2.
ST. THOMAS
SUBURBAN
OPERATION 1986 1987 1988 1989 ESTIMATED COUNTY ROADS
C - Paved Road Maintenance (Continued)
- 4 Surface Treatment 86,002 141,858 122.926 l40,000 140,000
- 5 (l988) Shoulder Maintenance
Including Grading 23.538 32,000 28,000 4,000
- 6 Machine Laid Hot Mix 73,537 70,000 70,000
Patching
D - Gravel Road Maintenance
- 2 Grading Gravel Roads 39,Ol6 57,987 47,927 52,000 49,000 3,000
- 3 Dust Control 5l,627 82,51l 84.912 90,000 84,000 6,000
- 4 Prime 10,850 l3,074 6,300 12,OOO 9,000 3,000
- 5 Gravel Resurfacing 170, 136 268,425 111 ,626 67,500 67,500
E - Winter Control
Total 739,l73 483,406 482.938 525,000 467,000 58,000
- I Snow Plowing 222,936 1l9,424 119.205 125,000 117,000 S,OOO
- 2 Sanding and Salting 473,124 307,960 315,309 360,000 315,000 45,000
- 3 Snow Fence 2l.583 26,766 10,257
- 4 Standby and Night Crew 21,530 29,256 38, 167 40,000 35,000 5,000
\
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 3.
ST. THOMAS
SUBURBAN
OPERATION 1986 1987 1988 1989 ESTIMATED COUNTY ROADS
F - Safety Devices
- 1 Pavement Marking 42,431 43,783 44,516 47,000 40,000 7,000
- 2 Signs and Signals 87 , 194 168,805 158,564 166,000 156,000 10,000
- 3 Guide Rai 1 I ,858 3,568 9,951 8,000 6,000 2,000
- 4 Railroad Protection 39,909 64,664 43 , 135 72,500 65,000 7,500
- 6 Edge Marking 36,849 39,420 40,762 43,000 35,000 8,000
- 7 Stump Removal 31,717 48,067 27,821 27.000 26,000 1 ,000
TOTAL $1,919.624 $2.244.78l $1,906.819 $2,055,000 $1,892,000 $l63.000
Special Projects (All County):
Complete Road #8 Dutton Curb (Invoices from 1989) 8,000 8,000
Complete Road #20, Urban Shedden (Invoice from 1989 - $2,300 Plus Minor Cleanup) 5,000 5,000
Road #14, Iona Bridge Over Talbot Creek (Major Repairs) 35,000 35,000
Road #57, Asphalt Pave and Gravel as Required (I Kilometer West of Road #22) (Southdale) 50,000 50,000
Increase in Stock Balance (Gravel Piled at Pleasant Valley and Sparta Pits) 60.000 60,000
Reserve for Increased Winter Control Costs ,Excessive Spring Breakup, 92,000 92,000
Repairs to Pavements, Other Projects such as Road #27 [Highway #4 West],
Southdale [West End], Orwell, Road #18 Lawrence Station Urban, Curb and
Gutter Repairs, as funds permit.
Special Projects (1988) $ 487,359 $ 250,000 $ 250,000
TOTALS $2.~94.178 $2.305.000 $2.142.000 .<li1 n~. 000
l
1fI'l
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
OPERATION 1986 1987 1988 1989 ESTIMATE
Superintendence* $140,058 $143,110 $148.062 $l51,000
*(Includes, Engineer Assistant
Engineer, Superintendents
and Two Vehicles)
Clerical 68,884 82,7l9 87,564 113 ,000
Garage and White Station Property 116 ,932 l20,294 118 , 386 l25,000
Office 38,105 28,529 31,535 33,000
Computer 5,508 7,000
Tools 20,520 23, l41 31,539 25,000
Radio 5,478 7,5l4 6,110 7,000
Needs Study Update and Traffic Counts 11 ,731 l6,748 12,274 28,000
Training Courses 6,306 10,621 8, 185 24,500
Miscellaneous Insurance 2,202 2,446 2,384 2,500
Retirement Benefits, Sick Time 30,006 18,807
Carryover
TOTALS $4l9.06~ $465.2128 $470,,354 $516.000
Without Retirement Benefits:
1986 - $4l0,216
1987 - $435,122
1988 - $451,547
1989 - $510,000
1989 Estimated Distribution - St. Thomas Suburban Road Commission $30,000
_ County of Elgin $486,000
It is estimated that 6% of totai expenditure will be on the St. Thomas Suburban Road
System.
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION
Ministry of Transportation of Ontario Allocation for
Construction
Ministry of Transportation of Ontario Allocation for
Resurfacing
TOTAL
(A) WORK UNDERWAY FROM 1988:
1. Construction Middlemiss Bridge.
2. Construction Middlemiss Bridge Approaches.
3. Payment for flashing light signals, Road #45
(Smoke Road) at Canadian National Rail
Crossing.
4. Road #23 - Joseph Street Hill, Port Stanley
Surveys, Engineering and Golder Associates
Invoices ($2,600) to date.
5. Road #l6 - Completion of work at Port Talbot
Culvert; top coat of asphalt, gravel, trimming,
and seeding.
6. Road #45 - Completion of work at Kettle Creek
Culvert; top coat of asphalt, gravel, trimming,
seeding, etc.
7. Road #22 - Complete to 300 feet north of
Road #27 intersection; top coat of asphalt,
gravel, trimming, drainage, seeding, etc.
8. Road #2 - Complete from Aldborough Townline
to Coyne Road; top coat of asphalt, gravel,
trimming, drainage, seeding, etc.
(The westerly portion has been left for two
winters and must have second coat of asphalt
this year.)
9. Land - County
_ St. Thomas Suburban Road Commission
10. Surveys - County
_ St. Thomas Suburban Road Commission
TOTAL
(B) CONSTRUCTION PROJECTS FORWARDED:
I. Road #2 - Granular base, grading, drainage,
base coat of asphalt, Coyne Drain to complete
to Ecker Drain.
(This will complete grading, granular base,
etc., on Road #2.)
2. Road #22 - Intersection of Road #27 including
utility movement, channelization, paving, etc.
(Intersection has to be raised to provide
visibility to the west.)
jIllI4
REVISED
MARCH 7, 1989
.$1, 120 ,000
1, 855,000
$2.975.000
$l,056,000
l20,000
8,500
7,000
lO,OOO
ll,OOO
45,000
160,000
80,000
2,000
20,000
$1.5l9.500
$340,500
l20,000
Continued . . .
va) 3.
_ 2 -
Road #26 _ tst. Ge~rge stre~t! \:.st. l00mas
Suburban Road commiSsion1; ut111~Y .mo~ement.
drainage in conJunction witn mun1C1pai dra1ns,
curb and gutter for traffic control at
intersecting roads and at cur~es.
curb and gutter for erosion control
treiocation of nill portion t~ toe east.).
f\pplication.of sign~l relocatiOn at canadian
National Rall crosslng.
101P-,L
101f\L pf\R1S · f\' f\1l0 · B'
LtSS: construction f\llocation
~
fR01-\ RtSIlRff\ClllG f\LLOCf\110N
lAO,OOO
-----
~
$2,120,000
\, 120,000
----
~
requ~~~s;;jt~~n:~~s\~~a~~n~f f~~a~~~u~~p~~~~lt~a~o~~~u~~~~~\lY
. d then it will be necessarY
It thiS request is onlY part1allY apro~e
to delete construction worK to met tne appro~al.
. . f 0 tario appro~es ~~tY of
If the 1-\inistry of lran~por\~\10~0~ f~ 1-\iddlemisS Bridge construction
Elgin sup~l~mentarY r1equest tO~. n of ontariO appro~al is recei~ed to
and tne 1-\lnlstrY of ranspor a ~o worK can be started on tne ne~t
di~ert $l~OOO,OO~ from resurfdacblnlo~~~l tRoad #43. north and soutn of
constructiOn proJect appro~e Y
calton).
~
t f\) C01-\P L t 11 Oil Of 'IIOR\( fR\l'\ 1988:
1 Road .20 _ Between Bo~all Road and fingal
. street tloP of stacey ~ill) soutnwo~d;
shoulder, trimming, seeding and dra1nage.
2 Roan #24 _ port BrUce westerlY, ~armouth
. and 1-\aianide 10wnshipS; top coat of asphalt.
gra~el, drainage, etc. .
t1ncludes $29,000 of 19B8 worK not paid
until 1989.)
3. Road #46 _ ~ighwaY #3 to corintn; snoulder,
trimming and seedlng.
4 Road #52 _ tast of springfieid; snoulder,
. trimming and seeding.
5. Road #52 _ 'IIest of springfield to ~ighwaY .73;
shOuldering, trimming and seeding.
6. Road #52 _ ~ighwaY #73 to ~i~owaY #74;
snouldering, trimming and seed1ng.
101P-,L
,\3) .~"
10 be recommended after spring BreaKUP'
101~L RESURfP-,cING
$ 30,000
240,000
15,000
10,000
10,000
35,000
-----
~
000
~
~
- 3 -
~
SUMMARY
Construction
Resurfacing
TOTAL
$2,120,000
855,000
$2.975.000
SUPPLEMENTARY APPLICATION FOR SPENDING
(MINISTRY OF TRANSPORTATION OF ONTARIO APPROVAL PENDING)
(a) Tates Bridge
(b) Road #30
(c) Middlemiss Bridge
TOTAL
$ 14,000
400,000
250,000
$664.000
$3.639.000
$3.903.900
$7,542,900
38,300
$7.581.200
Total Construction If All Spending Applications Approved
Fixed Costs Allocation (Page #1)
Total Subsidized Budget
Items Not Subsidized
(BUDGET APPROVED FEBRUARY 3, 1989)
11/'1.
(@
Golder Associates Ltd.
CONSUL liNG ENGINEERS
January 12, 1989
Our ref: 881-3037-1
The Corporation of the
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5Vl
ATTENTION: Mr. R.G. Moore, P. Enq.
RE: PROPOSED REMEDIAL WORKS
JOSEPH S'l"HEET
(EI..GIN ROAD 23)
PORT STANLEY, ONTARIO
Dear Sirs:
We have forwarded under separate cover Golder Associates
Report No. 881-3037-1 entitled "Geotechnical Investigation,
Joseph Street (Elgin Road 23), Port Stanley, Ontario,"
dated January 1989.
As detailed in our report, significant remedial measures
are required at the site in order to safely maintain the
travelled section of Joseph Street and the sidewalk on
the north side of Joseph Street.
We understand that due to non-geotechnical reasons the
remedial works cannot be carried out immediately and will
be delayed somewhat. Further to our report, if the remedial
work is not going to be carried out immediately, ongoing
movements of the slope and further deformation and
deterioration of the sidewalk and roadway should be
anticipated.
While it is not possible to predict the nature, magnitude
and timing of future movements in the filled slope, the
results of the investigation do indicate that large, deep
seated movements are unlikely. It is therefore antici.pated
that the ongoing movement will continue to be relatively
. .. 2
GOLDEn ASSOCIATES LTD. . 500 NOTTlNGHILL nOAD, LONDON, ONTARIO. CANADA N6K 31'1. II'I FPIIOflF r,I'1) ~719600' FACSIMILE 15191471.4707
OFFICES IN CANADA. UNITED STATES. UNITED KINGDOM . swrnEt~ . AIIS1nMIA
8Bl-3031-1
January 12, 1989
s ha 110\'1 ,of a modest nlagn i tude , sub ject to the loca 1i zed
failure of the timber \'Iall remnantS. and \'Iill probablY
occur as a result of spring tha\'l or hea;1Y rainfall e;1ents.
2
\'Ie therefore concur, from a geotechnical standpoint, that
the remedial \'Iork could be deferred S01ne\'lhat. 1l0\'le;1er,
in the interest of public safety. the following
recommendatiOns should be carried out until such time that
the remedial \'Iorks ha;1e been completed:
ii) Joseph street should be periodicallY inspected
by your staff and a~ crackS in the existing asphalt
should be sealed. In ~e e~ent that significant
further deterioration or any sudden mO;1ementS of
the exist i ng 5 i de\'la lk , roadway 0' ad j a cen t sloVes
occur. this office should be notified inunediatelY,
i) 'rhe existing side\'lalk along the no,th side of Joseph
street should be closed.
\'Ie trust that this letter is sufficient (0' your present
requirements.
iii) ~s noted in ~e prelimina,Y ,eport. any major
movements o( the filled slope nlaY affeCt the home
at the bottom of the slope and (.he o\'lner/occupant
should be advised of the potential danger.
YOurs trulY,
GOLDER ASSOCIATES
~~ i (l ,
\\ \-. \1VJ.;
P~lip~. Bede~l'
RLS/PRB/jq
LrrD .
p. Eng.
Go\der "ssoc\a\es
ST. THOMAS SUBURBAN ROAD COMMISSION
1989 BUDGET
I. Maintenance (See combined County and St. Thomas
Suburban Road Commission Budget for breakdown).
2. Drainage Assessments (Road #26 [St. George Street]).
3. Construction:
(a) Land Purchase.
(b) Road #26 (St. George Street).
4. Overhead (See combined County and St. Thomas
Suburban Road Commission estimates for
breakdown).
TOTAL
~
FIRST DRAFT
MARCH 3, 1989
$163,000
173,000
2,000
140,000
30,000
$508.000
CALCULATION OF AMOUNT PAYABLE BY THE
CITY OF ST. THOMAS TOWARD THE ST. THOMAS SUBURBAN ROAD SYSTEM
Ministry of Transportation of Ontario subsidy is estimated
at 80% or
County of Elgin and the City of St. Thomas share equally
in remainder
City of St. Thomas share
Ministry of Transportation of Ontario Equalized one/half
Mill Levy provides
LESS: Deficit from 1988
LESS: City of St. Thomas share of Items Not
Subsidized by the Ministry of
Transportation of Ontario
(50% of $500.00).
AVAILABLE
Estimated Cost to City of St. Thomas for Above
DEFICIT TO 1990
$406,400
$101,600
$50,800
$52,900.00
3,l23.36
250.00
$49,526.64
50,800.00
$, 1.273.36
COU1l1~ Of tlGlll ROf\O CO~llltt
\\-\lro REPORl
rEBRU~R~ SESS10N
\989
10 l~t 'IIf\ROtll f\1l0 1-\t1-\BtRS Of l~t COU1l1~ Of tLGlll COllllC1L
~OUR ROf\O col'll'\111tt RtPOR1S f\S fOLLOIlS:
t ..
lne following is a SuromarY of t~penditures on tlgin county and st. lnOmas
SUburban Road commiSsion Roads in 19B8.
A 'J\."th M\."niStry of lransportatiOn of ontario practice, payroll
In accoruance ~\I rl I'
. . tt nas been distributed to
Burden sucn as ~lidaYS 'IIitn pay. SicK l1me. c.,
~arioUS prciects and does not appear as a separate item. tsee "ote page 8)
~
tf\) ~ .
t\) Road #45, soutnwold 10wnsniP - Repair
of ~ettle CreeK Cul~ert.
tlotal cost 19B7 and \988.)t78~,618.94)
tloP coat o{ f\spnalt Remains to be completed.)
$\96,57A.23
27A,275.0\
t2) Road *16, ounwicn 10wnsniP - Repair
of lalbot creeK Cul~ert.
tloP coat of f\spnalt RemainS to be completed.)
t3) Road #\4, ounwicn and soutnwold 10wnsniPS -
" " anA soil lests - 1-\iddlemiSS Bridge.
Eng\.neer\.ng "u
tcounty of tlgin snare.)
t4) lates Bridge tn~iroomental studY, ttc.,
Dun~ich 1o~nship.
tcounty of tlgin snare.)
t5) Road #42, Baynam 10wnsnip - tnglneering,
l-\Onitoring and SOilS leSts - ~an order
Cul~e\t.
101M- t~)
tB) ~: . .
tl) Road #2, ounwicn 10wnsn1P - Grading
_ ~nt Mi~ pa~ing.
87,860.A7
6,\57.5\
8,\15.\0
~
$ 573 ,OA2 .32
$376, \13 .AO
COUNTY OF ELGIN ROAD COMMITTEE
ll-IIRD REPORT
FEBRUARY SESSION, 1989
(2) Road #22 (Fairview Avenue), Yarmouth
Township - Grading, Granular Base, Paving,
Etc.
(See Also St. Thomas Suburban Road Commission
Construction.)
Total County and St. Thomas Suburban Road
Commission 1988 Expenditures. (276,381.34)
(3) Land Purchase and Legal Surveying Road #2,
Road #4, Road #22, Road #43, Etc.
(4) Road #23 (Joseph Street Hill), Port Stanley -
Engineering and Soil Test.
(5) Surveys, Engineering or Other Projects.
New Work, Etc.
(6) Road #30 (Radio Road), Yarmouth Township -
Environmental Study, Land Appraisal and
Purchase, Grading, Granular Base.
Glanworth Drain Culvert.
TOTAL (B)
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.
(1) Road #2, Aldborough Township from West Lorne
to Aldborough-Dunwich Townline.
Completion of 1987 Work.
(2) Road #8, Dunwich Township - Entrance to
Pearce Park.
..
Completion of 1987 Work.
(3) Road #13, Dunwich Township - From Dutton to
Road #14.
Completion of 1987 Work
(4) Road #18, Southwold Township - From Road #20
Westerly.
Completion of 1987 Work
".
PAGE 2
$218,391. 28
57,836.95
6 , 530. 18
23,959.20
400,015.31
$ 1 ,082 ,906.32
$
8,491.29
4,166.47
6,647.16
603. 16
~ ~GE 3
C01l1l1~ Of tLGlll ROf\U CO~111tt
\\-\lRU REPOR1
ftBRUf\R~ stSS 1 Oil , \989
t5) Road #20, soutnwold 10wnsniP - Union Road
between BO)(all Road and Lot #\5, 1l0rtn and
south of Union Road.
$ 385 ,7A8. \5
\32,529.03
t6) ROad #24, 1-\alanide and ~armoutn 10wnsniPS -
port BrUce 'IIesterlY - Base coat onlY.
tloP coat Re~uired \989.)
27,60\ .95
t7) Road *42, 1-\alanide and Baynam 10wnsniPS -
frOm Road #40 to port Burwell.
completion of \987 'IIorK.
\73,507.AO
tB) Road #46, Baynam 10wnsnip.
~ignwaY #3 to corintn.
t9) Road #52, 1-\alanide and soutn oorcnester 10wnsnipS
tast of limits of ~illage of springfield.
\38,085.8\
2A7 , \A7 .75
t\O) Road #52, 1-\alanide and soutn oorcnester
lownsniPS _ 'IIest of limits of ~illage of
springfield to ~ignwaY #73.
t\\) Road #52, 1-\alanide, soutn oorcnester, and
~armoutn 10wnsnipS _ Between ~ignwaY #73 and
~igh~aY #7A.
572.,539.2.9
~
$ ,,697,067.A6
101~l \ C)
$
\9,AA5.63 cr
2.\,32.2..9\ cr
\\)) ~:
t\) credit 1-\acninerY ownersnip costs, ttc.
cnarged to f\CcountS Recei~able and
1-\iscellaneoUs 1-\acnine f\Ccounts and 10wnline
629,2.6A.09
~ccounts.
r"
t2) lleW and used 1-\acninery and 1-\aior Repairs to
presentlY owned t~Uipment.
20, \27.67
t3) Replacement of Gasoline lanKS, pump, ttc., at
county 'IInite'S station Garage.
tRe~uired bY 1-\inistry of tn~ironment.)
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION, 1989
~
PAGE 4
(4) Drainage Assessments Charged Against
County Roads.
$ 24,214.03
(5) Payroll Burden Costs.
Not Distributed (Approximately 5.6% of
Total of Payroll Costs.)
34,894.40 Cr
TOTAL (D)
$ 597,942.85
TOTAL COUNTY CONSTRUCTION
$ 3.950.958.95
(E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION:
(1) Land Purchase Including Road #26 $ 5,346.77
(St. George Street.)
(2) Miscellaneous Surveys. 494.42
(3) Road #16 - Replacement of Fowler Drain Culvert 102,158.06
at East Limit of Fingal (Pipe Arch Culvert
Replaced with Pre Cast Concrete Box Culvert.)
(4) Road #29 - Extension of Lindsay Culvert with 48,673.75
Pre Cast Concrete Box.
(5) Road #30 - Completion from 1987 of Patterson 5,757.54
Bridge over Kettle Creek.
(6) Road #22 (Fairview Avenue) - Construction 57,990.06
(St. Thomas Suburban Road Portion of
Construction. )
TOTAL ST. THOMAS SUBURBAN ROAD $ 220,420.60
COMMISSION CONSTRUCTION
TOTAL CONSTRUCTION BY COUNTY OF
ELGIN AND ST. THOMAS SUBURBAN
ROAD COMMISSION
$ 4, 171,379.55
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION, 1989
~
PAGE 5
AMENDED FEBRUARY 14, 1989
MAINTENANCE - COUNTY ROADS
*NOTE: Letters and Numbers correspond to Ministry of Transportation Account
Numbers.
A - Culverts and Bridges
- 1 Bridges
- 2 Culverts
B - Roadside Maintenance
- 1 Grass Cutting
- 2 Tree Cutting
- 4 Drainage
- 5 Roadside Maintenance, Washouts,
Shouldering, Etc.
- 6 Tree Planting
- 7 Drainage Assessments (Repairs
On I y )
-11 Weed Spraying
C - Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement (General
Patching, etc.)
- 2 Sweeping
- 3 Shoulder Maintenance (Gravelling)
- 4 Surface Treatment
- 5 Shoulder Maintenance, General
Grading, Etc.
- 6 Machine Laid Hot Mix Asphalt
Patching
D - Loose Top Maintenance (Gravel Roads)
- 2 Grading Gravel Roads
- 3 Dust Control
- 4 Dust Control (Prime)
- 5 Gravel Resurfacing
E - Winter Control
- 1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Winter Standby
* Total Winter Control
1985 Winter Control - $533,197
1986 Winter Control - $739,173
1987 Winter Control - $483,406
No Snow Fence Erected Fall of 1988
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
61,512.94 4,553.98 66,066.02
28,770.70 1,954.35 30,725.05
80,177.16 16,002.48 96,179.64
106,130.37 4,528.65 110,659.02
112,394.33 2,547.23 114 , 941. 56
10,179.97 3,330.48 13,510.45
6,752.86 458.11 7,210.97
3,433.09 99.11 3,532.20
768.50 55.60 824. 10
44,739.73
33,078.07
83,730.41
122.925.71
12,264.63
2,309.99
8,593.21
57,004.36
35,388.06
92,323.62
122,925.71
20,298.47
3,239.63
23,538.10
50,793.28
22,743.94
73,537.22
43,714.83
75,475.42
4 , .212 .22
9,436.40
6, .299 . 66
9.907.38
47,927.05
84 , 911. 82
6,299.66
111,626.07
101,718.69
110,763.32 8,,442.30 119,205.62
265,071.04 50,:237.78 315,308.82
9,028.32 1,:228.74 10,257.06
33.586.88 4,580.03 38,166.91
418,449.56 64, ,488 .85 482,938.41
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION, 1989
MAINTENANCE - COUNTY ROADS
F - Safety Devices
- 1 Pavement Markin~ (Centre Line)
- 2 Signs
- 3 Guide Rail
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
TOTALS
"..
PAGE 6
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
34,875.48
143,944. 13
9,950.71
38,434.80
29,979.80
26,829.05
1.689.058.06
9,640.89
14,620.00
44,516.37
158,564.13
9,950.71
43,135.04
40,761. 70
27,821.21
4,700.24
10,781.90
992.16
217.7'61.09
1.906.819.15
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
MAJOR MAINTENANCE PROJECTS
A - Culverts and Bridges
- 1 Culvert Replacement Road #48 23,809.49 23,809.49
at Lot #3, Yarmouth Township
- 2 Culvert Replacement Road #48 42,403.16 42,403.16
at Lot #9, Yarmouth Township
- 3 Culvert Repairs Road #7 31,284.33 31,284.33
Aldborough-Orford Townline
ORFORD
Lather Hill (County of Elgin
Share)
- 4 Supers pan Culvert Monitoring 35,971.01 35,971.01
B - Drainage
- 1 Curb and Gutter Repairs 11,656.98 11,656.98
Road #3, Village of Rodney
- 2 Curb and Gutter Repairs 15,707.00 15,707.00
Road #2, Village of West Lorne
- 3 Curb and Gutter Replacement 86,654.12 86,654.12
Paving, Etc., Road #8
Village of Dutton
C - Hard Surface Maintenance
- 1 Repairs to Road #20, Shedden 163,738.81 163,738.81
(Southwold Township)
Curb and gutter, Base and Paving
- 2 Repairs to Road #57. Southdale 42,S98.23 42,598.23
Mulch Old Surface Treatment
Granular Base, Double Surface
Treatment
C01l1l1~ Of tLGlll ROf\O CO~llltt
1\-\lRD REPORl
fEBRUf\R~ SESSION, '989
Mf\JOR Mf\11l1Ell1\llCE PROJEC1S
lit
pl\GE 7
51. It\OM~5
SUBURBF\N RO~D
COMMISSION
~~~
o~ernead is cnarged against tne st. lnomas Suburban Road commission Roads on a
percentage basis of tne cost of constructiOn and maintenance on :ne st. lnomas
Suburban Road commission Roads as a percentage of all construct10n and ~alntenance
on botn st. lnomas Suburban Roads and county Roads tUrban rebates, eQu1pme~t
. f b 'dY etc are not cons1dered
purchases, drainage assessments, 1temS not or SU Sl' .,
in ~iniog tne o~ernead percentage). 1n 1988 tne o~ernead cnarge to tne
st. lhomas Suburban Road commiSsion was 8~.
o _ Gra~el Road 1-\aintenance
_ I Road #35 Raise Grade at
canadian llatiOnal Railway
Canada soutnern's crossing at
Kingsmill
101 f\LS
1011\L Of M~IN1EN~NCE
~
I. superintendence, Includ~ng county
tngineer, f\Ssistant tng~neer,
superintendents and ~eh1Cles.
2.. Clerical.
3. Office and computor.
4. Garage - StOCK and limeKeepers,
Maintenance, \-\eat, Etc-
5 . 1001 s .
6. Radio.
7. lleeds StudY Update and lraffic
counts.
8. 1raining Courses.
9. 1-\iscellaneous Insurance.
\\). Retirement Benefits tSiCK lime
paid to Retired 8nplOyees).
\'. Deferred lime.
101 ~LS
."
33,535.29 33,535.29
~~~
~~~
~~~
51 .1~0tJ\~5
5U\3UR\3~N ROI\D
COMMISSION
~~ ~
\36,2\7 .AA \,,8A5.00 \A8,062..A~
80,558.93 7,005.'3 87,56A.06
3A,076.97 2,963.A6 37,OAO.43
'08,9'5.3' 9,A70.9\ \'8,386.2.2.
29,0\6.32 2,523.\6 3 \ ,539 .~8
5,62\.03 A88.79 6,\09.82
'0,AA\.\3 ,,832.8A \2. ,2.73 - 97
7,530.50 65A.83 8, \85.33
2, '93.28 \90.72 2.,38A.00
\8,807.35 \8,807.35
7,757.66 ~
~2 ~ ~1\0.79,..
~ =--~
COUNTY OF ELGIN ROAD COMMITTEE
lHIRD REPORT
FEBRUARY SESSION, 1989
~
PAGE 8
MISCELLANEOUS
b '"
Rebate to Town of Aylmer and Villages of 25% of their
Road (Subdized by the Ministry of Transportation at 50%)
Payroll Burden costs including Labour totaled $589,246.79
in 1988 and were distributed in accordance with Ministry
of Transportation standard practice to the various
operations and equipment repair, etc.
However, as this was done by computer as the year progressed
at an estimated amount (38%) on Labour Not Charged against
Payroll Burden costs, a credit of approximately 5% or
$34,894.40 was calculated. This is totalled with Construction
Cost totals.
$84,145.00
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Invoices for County Clerk Office $ 5,523.72 $ 5,523.72
Re. Preparation of Payroll
2. Meetings with other Municipalities 1 , 186.07 1,186.07
Etc.
3. Contributions and Retirements 762.82 762.82
4. Memberships 321.00 321.00
5. Payment for Accumulated Sick Time 11,707.65 11,707.65
to Employees still in Employment
of the County of Elgin
6. Urban Rebates on the Portion of 2,612.83 2,612.83
Road Levy that is not Subsidized
7. Contribution from St. Thomas 8,168.79 CR. 8,168.79 CR.
Sanitary Collection Services Ltd.
toward Road #18
8. Insurance not Subsidized by 8, 145.00 $ 1,033.00 9,178.00
Ministry of Transportation
(Environmental and Liability
Policies)
9. St. Thomas Suburban Road Commission 1 , 113.63 1,113.63
Fees and Expenses, Memberships, Etc.
TOTALS $22.090.30 $ 2. 146.63 $24.236.93
~
...................... .9/
~
COUNTY OF ELGIN ROAD COMMITTEE
lHIRD REPORT
FEBRUARY SESSION, 1989 PAGE 9
SUMMARY
ST. THOI\1AS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
(A) Construction $3,950,958.95 $ 220,4~~0.60 $4,171,379.55
(B) Maintenance 2,133,818.25 260, 3ti9 .32 2,394,177.57
(C) Overhead 441 , 135.92 36,9i74.84 478,110.76
^ ~ (D) Urban Rebates 84,145.00 84 , 145.00
(E) Items Not For Subsidy 22,090.30 2, 1j~6.63 24,236.93
SUBTOTALS $6 , 632 , 148.42 $ 519,901.39 $7,152,049.81
ADD: 1988 Stock Balance 98,987.86 ...-- 98,987.86
SUBTOTALS $6,731,136.28 $ 519,901.39 $7,251,037.67
DEDUCT: 1987 Stock Balance 99,493.16 ....-- 99,493.16
TOTAL $6.631 .643. 12 $ 519.901.39 $7.151.544.51
(* Total for Ministry of Transportation Subsidy 7,127,307.58
CALCULATION OF NET COUNTY EXPENDITURES
The Ministry of Transportation Provided Subsidies in 1988 as Follows:
1. 50% on Urban Rebates of $84,145.00 amounting to $42,072.50.
2. Subsidy of $5,304,627.50 on General Expenditures of $6,636,989.78
3. 80% Subsidy on Expenditures Pertaining to Tates Bridge Environmental
Studies, Etc.
4. 75% Subsidy to a Maximum of $300,000.00 for Road #30 (Radio Road)
Construction.
MINISTRY OF
TRANSPORTATION
SUBSIDY
Urban Rebates
$ 42,072.50
5,304,627.50
300,000.00
4,926.00
$5.651.626.00
r, <:,
Regular Expenditures
Road #30 (Radio Road) Construction
Tates Bridge Study
TOTALS
COUNTY II\ND
ST. THOI~AS
SUBURBAN
ROAD COMMISSION TOTAL
PORTION EXPEND ITURE
$ 42,Ol2.50 $ 84, 145.00
1,332,362.28 6,636,989.78
100,0'15.29 400,015.29
1,231.51 6,157.51
$1,475,6131.58 $7.127.307.58
Average Rate of Subsidy on Regular Expenditures of 6,636,989.46 is 79.925%.
No Subsidy on $24,236.93 - Items Not for Subsidy.)
COUNTY OF ELGIN ROAD DEPARTMENT
ll-IIRD REPORT
FEBRUARY SESSION, 1989
~
PAGE 10
CALCULATION OF AMOUNT PAYABLE BY CITY OF S1. THOMAS
TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 8)
$ 519,901.39
Expenditures Subsidized by the Ministry of Transportation
Rate of Ministry of Transportation Subsidy 79.925%.
$ 517,754.76
Subsidy Payable on St. Thomas Suburban Road Commission
Expenditure is $ 413,815.49
TOTAL EXPENDITURES $ 519,901.39
LESS: MINISTRY OF TRANSPORTATION SUBSIDY $ 413,815.49
BALANCE $ 106,085.90
PAYABLE BY THE CITY OF ST. THOMAS (50%) $ 53,042.95
DEDUCT: CREDIT FROM 1987 OPERATION $ 1,719.59 CR.
SUBTOTAL $ 51,323.36
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS
FOR 1988 $ 48,200.00
DEFICIT TOTAL
TO 1989 $ 3. 123.36
Total Expenditures County and St. Thomas Suburban Roads $7,151,544.51
LESS: Credits (a) Ministry of Transportation Subsidy (Page 9) 5,651,626.00
(b) Cost to City of St. Thomas of St. Thomas
Suburban Road Comm.ission System (See Above) 53,042.95
$1.446.875.56
In 1988 the County of Elgin Levied a Road Rate of $1,461,000.00.
In 1988 Payment Vouchers totaled $7,933,877.90 compared to $7,707,228.52 in 1987.
The difference between the Total Voucher Payments and the Total Road Expenditures
was $782,333.39 and included:
(a) Maintenance work on Townline Roads and Bridges. (The County of Middlesex,
the County of Oxford and the Region of Haldimand-Norfolk.)
(b) Engineering Charges to County of Middlesex reo Middlemiss Bridge on Road #14.
(c) Surface treatment work for various municipalities including the City of
St. Thomas ($186,455.99).
(d) Asphalt paving contract for Townships of Southwold and Yarmouth.
(e) Preliminary payment for costs incurred to December 1988 with regard
to County Hangar BUilding at White's Station ($6,209.76).
(f) Work on various Municipal Drains, materials sold and work performed
for municipalities and others.
................ .11/
COU1l1~ Of tLGlll ROf\O otPf\Rl1-\t1l1
~lroR~O~ p~t"
ftBRUf\R~ stSS101l, \9B9
o 0 t d on a Go~ernment of Canada Summer
lhe co~nty of Elgin inl\l98d8c~~;\~~lg~a'~8 lsur~eying f\SSiStant) witn a net
Incentl~e programme ca e ..
grant to tne County of $2,g\2.00.
nel a~ailable for a 1-\bSQU\to
lne Road oepartment was requestedtoto ~~~~:c~~~itiS. lne cost of $\5.00
control programme for tne pre~en iOn P
was cnarged to tne General Go~ernment f\CCOunt.
f\LL Of 'II~lC~ 15 RtSPtClfIlLL~ SUB1-\llltO
-----
c~~H~.M~N
.~
,-!
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
FEBRUARY SESSION
1989
, TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. McLean Taylor Construction Limited have suspended work at the
Middlemiss Bridge on Road #14 until Spring.
2. Removal of the old hangar Garage building at White Station has
been completed by County forces without incident.
3. Insurance policies including Environmental Risk and for those
buildings, vehicles, etc., under control of the Road Department
have been renewed with Frank Cowan Company Limited at approximately
the same premium as in 1988.
WE RECOMMEND:
I. That the County of Elgin road inspection be held on April 2lst,in
East Elgin and April 28th in West Elgin, meeting at the County
Administration Building at 9:00 a.m. on both days.
2. That the 1989 Road Committee act as the Committee for the following
purposes in 1989:
(a) Solid and Liquid Waste Disposal.
(b) Mosquito control for the prevention of encephalitis.
(c) Lake Erie Erosion.
3. That the Engineer be authorized to make an application to the
Federal Government for funds for student participation in the
Federal Governmentls Summer Student Programme and that the Warden
and Clerk be authorized to sign forms and agreements as required.
4. That an application be made to the Ministry of Transportation of
Ontario for a supplementary spending allocation in the amount of
$400,000 ($300,000 Subsidy - being a rate of 75%) for construction
on Road #30 (Radio Road), Concession XIII, Township of Yarmouth.
5. That an application be made to the Ministry of Transportation of
Ontario for a supplementary spending allocation in the amount of
$14,000 ($11,200 Subsidy - being a rate of 80%) for work required
for an Environmental Study and legal costs for the proposed closure
of the Tates Bridge, Lot 7, Concession lA', Broken Front, Township
of Dunwich.
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1989
~
PAGE 2.
6. That an application be made to the Ministry of Transportation of
Ontario for a supplementary spending allocation in the amount of
$250,000 ($200,000 Subsidy - being a rate of 80%) for construction
of the Middlemiss Bridge on County Road #14, in Lot 'CI, Concession
III, Township of Dunwich.
The Ministry of Transportation of Ontario allocated a construction
allocation of $1,l20,000 for 1989 to the County of Elgin. It is
expected that the construction of the Middlemiss Bridge will take
within $50,000 of the total allocation. Thus any other construction
projects including carryover work from 1988 will have to be financed
out of the asphalt resurfacing allocation. If the Ministry provides
a supplementary spending allocation it will allow some other
construction work to proceed.
7. That rebates to urban municipalities be 25% of their road levy as
in past years.
8. That the budget for Items Not Subsidized by the Ministry of Transportation
of Ontario total $38,300 (detailed as follows):
(a) Administrative Charges for Clerk's $ 5,700
Office for Payroll Preparation.
(b) Contributions and Retirements. 500
(c) Hospitality Expenses (Meetings with 1,250
other Municipalities, etc.)
(d) Memberships. 350
(e) Environmental and Other Insurance 8,200
Not Subsidized.
(f) Sick Leave Plan Payouts. l2,500
(g) Urban Rebates on Non-Subsidized 3,000
Expenditures.
(h) Suburban Road Items Not Subsidized 500
($2,146 - Total 50%).
(i) Phillmore Bridge Low Water Crossing 5,000
Grant.
(j) Overexpenditure to Earn Maximum 10,000
Subsidy.
(k) Contributions to County System 8,700 CR.
(Road #18 - St. Thomas Sanitary
Collection Services).
TOTAL $38.300
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1989
Pi
PAGE 3.
9. That the County Road Levy for 1989 be set at $1,538,000 which will
provide for the County of Elgin share of the 1989 road bUdget.
This is an increase of approximately 5.27% from the 1988 Levy of
$1,461,000.
SUMMARY
MINISTRY OF C lTY OF
TRANSPORT A TI ON ST. THOMAS
OF ONTARIO CONTRIBUTION TO COUNTY OF
SUBSIDY SUBURBAN ROADS ELGIN TOTAL
Regular Spending $5,479,100 $52,900 $1,346,900 $6,878,900
Objectives
Tates Bridge 11,200 2,800 14,000
Road #30 300,000 100,000 400,000
Construction
Middlemiss Bridge 200,000 50,000 250,000
Construction
Items Not 38,300 38,300
Subsidized
TOTALS $5,990,300 $52,900 $1.538,00q $7,581,200
10. That the Budget for control of encephalitis (mosquito control) be
set at $lOO.OO for 1989.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
~
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY SESSION
1989
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
I. The County Engineer has been authorized to attend the following
conventions and/or meetings:
(a) The Ontario Good Roads Association Annual ConventiQn.
(b) Municipal Engineers' Annual Meeting in conjunction with the
Ontario Good Roads Association Annual Convention.
(c) The Roads and Transportation Association of Canada Convention.
(d) The Municipal Engineersl Annual Workshop.
(e) The Suburban Road Commissionsl Annual Meeting.
2. The Assistant County Engineer has been authorized to attend the
following conventions and/or meetings:
(a) The Ontario Good Roads Association Annual Convention.
(b) The Municipal Engineers' Annual Meeting in conjunction with the
Ontario Good Roads Association Annual Convention.
(c) The Municipal Engineers' Annual Workshop.
(d) The Suburban Road Commissions' Annual Meeting.
WE RECOMMEND:
I. That the honorarium for the County's member on the St. Thomas Suburban
Road Commission, Mr. Albert Auckland be $175.00 per annum for the
period of February 1, 1989 to January 3l, 1990.
2. That the County's representative on the St. Thomas Suburban Road
Commission, Mr. Albert Auckland be authorized to attend the Ontario
Good Roads Association Convention, the Suburban Road Commission of
Ontario, Executive Meetings and the Annual Meeting of the Suburban
Road Commissions of Ontario with the usual convention expenses,
mileage and other expenses as occasioned for meetings of the Suburban
Road Commission Association be paid.
All OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
SI. lHOM~S, ON1~RIO
FE\3RUI\R'( 3, 19B9
?I\GE 1.
lHE COUN1~ Of ELGIN RO~D COMMIllEE met at the county's ~dministratiOn
Building on friday, february 3, 1989 at 9:30 a.m. ~ll members were present
except Ree~e Chllte and Ree~e La~ereau. ~lso present were Mr. Robert stoCK of
the Ministry of lransportatiOn of ontariO, the Engineer and ~ssistant Engineer.
"MO\lED \3'(:
SECONDED B~: ~. K. fORD
lH~1 lHE ~INU1ES Of lHE ~EE1ING Of J~NU~R~ 11, 1989 BE ~PPRO~ED.
CI\RRIED."
C. R. ~lllSE'(
~.,-.","\.\
1. ~ preliminary meeting waS held with the CS~ committee prior to the Road
committee meeting to disCUSS topicS of concern in preparation for the CS~
meeting to be held on february 9th.
Z. lhe hangar had been sllcessfullY remo~ed and a large portion of the wooden
material had been bllrned at the County Garage. lhe concrete floor is in
the process of being remo~ed and thiS should be completed within a daY or
two. Weather permitting top soil will be spread in the concrete floor area.
3. ~ meeting waS held with representati~es from Bell Canada and the Engineer
regarding the port stanleY condominium de~elopment. lhe Engineer indicated
that the location for the conduit had been agreed to with Bell Canada.
lhe Engineer also pointed Ollt that he had not recei~ed final plans from the
De~eloper for turning lanes, etc., for this de~elopment. lhe present
cur~e, the arena and the school could present safety problems in the future
due to se~eral turning mo~ements.
4. lhe annllal return had been sent to the ~inistry of lransportatiOn of ontario
for their records and the financial report will be readY for the next
County council ~~ing.
5. lhe Engineer indicated that he had met with the Road Department'S ~ssociatiOn
executi~e with regard to twO winter standbY grie~ances. He felt that the
grie~ances wOllld be withdrawn.
lhe Engineer indicated that the winter standbY policY would ha~e to be
re~iewed and re~ised and another meeting held with the executi~e.
ST. THOMAS, ONTARIO
FEBRUARY 3, 1989
PAGE 2.
WORK TO DATE:
1. Winter control has been light due to the mild weather conditions.
2. Patching has been fairly extensive due to the mild weather conditions and
it appears that Elm Street and Centennial Avenue are beyond repair and will
probably have to be graded.
3. Tree cutting has been progressing and has been completed on Road #48 to the
Townline, Road #47 and Road #37.
It is expected that within two to three days Dunwich and Aldborough Townships
will be complete.
Tree cutting has commenced on Road #56 and brushing is proceeding'with the
Condor on Road #55.
4. Progress at the Sparta Pit has been slowed due to wet conditions however a
large stockpile is now present and Chittick Construction Limited has looked
at the pile for consideration for crushing in the near future.
5. Clay overburden and some sand has been removed at the Pleasant Valley Pit,
however it is not known how much gravel is present at that location at this
6. The Engineer reported that the holiday carryover list has been referred to
the Personnel Committee and as yet he has received no decision as to the
status of the holiday carryover.
time.
"MOVED BY: D. J. AVRAM
SECONDED BY: E. NEUKAMM
THAT THE FOLLOWING PAYLIST BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 4 AMOUNTING TO $125,569.32
CARRIED."
CORRESPONDENCE WAS READ AS FOLLOWS:
1. The Engineer referred to correspondence received from the Ontario Good
Roads Association regarding variOUS items including the 1989 road subsidies
as well as several resolutions to be presented at the annual general meeting.
He felt that the majority of the municipalities would have this information
at their office.
5T. T~OMA5, ONTARIO
fEBRUAR'{ 3, 1989
PAGE 3.
2. 1he Engineer reported that he has a list of the Wardens and Chairmen of
RegionS for abutting municipalitieS, should any member be interested.
3. 1he Engineer reported that the Municipal ~ct is revised so that Counties
may develop waste management plans if they desired.
4. ~ notice had been received from the Ministry of 1ransportation of Ontario
indicating that they had property for sale on Highway #4 north of 1albotville.
It was felt by the committee that thiS property was not required bY the
County Road Department.
5. correspondence had been received from the Ministry of 1ransportatiOn of
Ontario regarding the 1ruck 1ransportation ~ct.
6. Information had been received from fanshawe College regarding a seminar on
waste management.
7. 1he Engineer briefly diSCUssed several rezonings in County municipalitieS
and alsO passed out the Rodney zoning by-law to the members indicating that
it was Quite an impressive document and may be useful backround information
for other municipalities.
1he Engineer updated the Committee on the Road Department insurance requirements
indicating that very feW changes were made from 1988 and the premiums were
approximatelY the same.
"MOIJED B'i: D. J. ~IJR~M
SECONDED B'i: E. NEUK~MM
1H~1 WE RENEW 1HE fOLLOWING INSUR~NCE POLICIES WI1H 1HE fR~NK COW~N COMP~N'i
LIMITED:
(~) MUNICIP~L LI~BILI1'i ($7,000,000).
(B) fLO~1ER POLIC'i, INCLUDING UNLICENSED EQUIPMEN1 ($2,500 DEDUC1~BLE).
(C) CRIME PACKAGE.
(D) BOILER (ENGINEERING).
(E) IJ~LU~BLE p~PERS ~ND ~CCOUN1S RECEIIJ~BLE.
(f) ERRORS ~ND OMMISSIONS.
(G) ~U10MOBILE fLEE1 ($2,500 DEDUC1~BLE).
CONTINUED
ST. THOMAS, ONTARIO
FEBRUARY 3, 1989
PAGE 4.
"MOVED BY:
D. J. AVRAM
SECONDED BY: E. NEUKAMM
CONTINUED . . .
(H) COMPREHENSIVE INSURANCE ON BUILDINGS AT THE COUNTY GARAGE (INCLUDING
MAIN GARAGE AND VALUED AMOUNT OF SALT STORAGE BUILDINGS).
(I) ENVIRONMENTAL RISK POLICY WITH A MAXIMUM LIMIT OF $1,000,000 PER
OCCURRENCE: $2,000,000 AGGREGATE LIMIT, SUBJECT TO A SELF INSURED
RETENTION OF $5,000 (AN ANNUAL PREMIUM OF $4,620 FOR ROAD DEPARTMENT
OPERATIONS).
(J) EMPLOYEE BOND INSURANCE.
(K) NON OWNED AUTO POLICY.
(L) CONTENTS OF ENGINEERS' OFFICE.
CARRIED. II
The Engineer reported that he had met with a representative from Ontario
Hydro regarding overwidth permits during Ontario Hydro's imminent power line
reconstruction. Ontario Hydro will be using a number of overwidth vehicles
over a two to three year period and were interested in obtaining a blanket
overwidth permit. After discussion with members of the Committee it was proposed
to recommend that a yearly blanket overwidth permit be permitted at a cost of
$100.00 per vehicle.
"MOVED BY:
E. NEUKAMM
SECONDED BY: D. J. AVRAM
THAT WE AUTHORIZE THE COUNTY ENGINEER TO ISSUE YEARLY OVERWIDTH PERMITS AS
REQUESTED AND THE COST BE $100.00 EACH WITH A MAXIMUM WIDTH OF 12 FEET AND
EACH VEHICLE REQUIRE A SEPARATE PERMIT.
CARRIED. II
"MOVED BY:
R. F. COLES
SECONDED BY: H. J. MEZENBURG
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE ENGINEER BE AUTHORIZED TO MAKE
AN APPLICATION TO THE FEDERAL GOVERNMENT FOR FUNDS FOR STUDENT PARTICIPATION
IN THE FEDERAL GOVERNMENT "STUDENT EMPLOYMENT PROGRAMME" AND THAT THE
WARDEN AND CLERK BE AUTHORIZED TO SIGN FORMS AND AGREEMENTS AS REQUIRED.
CARRIED."
ST. THOMAS, ONTARIO
FEBRUARY 3, 1989
PAGE 5.
The Engineer opened the floor for questions from the members with regard to
the presentation at the last meeting on the Ministry of Transportation of
Ontario subsidy methods. No comments or questions were received.
The Budget that was presented at the last Road Committee meeting was discussed
with the members.
"MOVED BY: C. R.. WILLSEY
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BUDGET IN THE AMOUNT OF $38,300
FOR NON-SUBSIDIZED EXPENDITURES BY THE COUNTY OF ELGIN AND ST. THOMAS
SUBURBAN ROAD COMMISSION BE APPROVED.
CARRIED.II
IIMOVED BY: H. J. MEZENBURG
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE REBATES TO URBAN MUNICIPALITIES
BE 25% OF THEIR ROAD LEVY AS IN PAST YEARS.
CARRIED. II
IIMOVED BY: A. K. FORD
SECONDED BY: H. J. MEZENBURG
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY ROAD LEVY FOR 1989 BE
SET AT $1,538,000 WHICH WILL PROVIDE FOR THE COUNTY OF ELGIN'S SHARE OF:
(A) REGULAR MINISTRY OF TRANSPORTATION OF ONTARIO SPENDING OBJECTIVE OF
$6,878,900.
(B) SUPPLEMENTARY SPENDING APPLICATIONS OF $644,000.
(C) SPENDING NOT SUBSIDIZED BY MINISTRY OF TRANSPORTATION OF ONTARIO IN
AMOUNT OF $38,300.
(TOTAL BUDGET OF $7,581,200.)
CARRIED. II
IIMOVED BY: H. F. LYLE
SECONDED BY: R. F. COLES
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BUDGET FOR THE CONTROL OF ENCEPHALITIS
(MOSQUITO CONTROL) BE SET AT $100.00 FOR 1989.
CARRIED. II
51. 1HOM~5, ON1~RIO
fE\3RU~R'( 3, 1989
p~GE 6.
lne committee discUssed County policies regarding County re~uirements
during severances partiCularlY as tney referred to drainage and access culverts.
It was felt tnat tne poliCY snould remain as is, re~uesting tnat anY work be
done tnat was re~uired, prior to giving approval to tne severance. lne re~llirements
for deposits, if re~uired, would be considered on an indiVidual basis.
lne Engineer re~uested tne members to consider areas in tne variouS municipalities
where reduced speed lones would be re~uired. ~reas that tne Engineer nad in
mind at tnis time included Road #8 nortn of outton to Road #2; Road #48 east of
Wellington Road; Road #56 east to McGregors; centennial ~venue soutn of Elm
Street; Road #27 west of Hignway #4. lne Engineer asked tnat tnese be considered
bY tne members and if tnere were any otner recommendations for speed lOne
cnanges they should be brougnt to the Engineer's attention immediatelY.
lne Engineer reported tnat tne former Road committee re~uested that a
meeting be neld witn tne Warden and tne Cnairman with tne president of tne port
stanley lerminal Rail Incorporated. previouslY a letter nad been written to
tnat effect, nowever no replY had been received. It was agreed that anotner
letter be sent to tne port Stanley lerminal Rail Incorporated representative.
CORRESPONOENCE fROM 1988 W~S REfERREO 10 COMMlllEE:
1. No action waS proposed on Mrs. Ungers complaint for road work on Road #37.
2. No action was proposed on Mrs. Mccallums complaint at tne intersection of
Road #13 and Road #14.
3. It waS agreed tnat the Engineer snould write a letter to Mr. Robert Rooke
regarding centennial ~venue tRoad #28) and Elm street tRoad #56) indicating
tnat tne recent installation of street lights maY alleviate this problem.
"MO\lEO \3'(:
SECONOEO 8~: C. R. WIllSE~
lH~1 WE ~OJOURN 10 fRIO~~, M~RCH 3, 1989 ~NO lHURSO~~, M~RCH 16, 1989 801H
~1 9:00 ~.M.
E. NEU\(MJ\M
C~RRIEO."
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
FEBRUARY 3, 1989
At a meeting on January 25, 1989, the County of Elgin Road Committee made
recommendations to County Council for Application to the Ministry of
Transportation of Ontario for Supplementary Expenditure Allocations as
follows:-
MINISTRY OF
TRANSPORTATION
OF ONTARIO COUNTY OF ELGIN
REQUEST SUBSIDY SHARE
(a) Tates Bridge 11,200 2,BOO
(b) Road #30 Construction 300,000 100,000
(c) Middlemiss Bridge 200,000 50,000
Construction
511,200 152,800
TOTAL
14,000
400,000
250,000
664,000
Ministry of Transportation of Ontario Regular Spending Objective for 1989 total
$6,878,900 which was Supported by Subsidy Allocation of $5,479,100.
SUMMARY
MINISTRY OF CITY OF
TRANSPORTATION ST. THOMAS
OF ONTARIO CONTRIBUTION TO COUNTY OF
SUBSIDY SUBURBAN ROADS ELGIN TOTAL
-
Supplementary Spending 511,200 152,800 664,000
Application
Regular Spending 5,479,100 52,900 'I ,346, 900 6,878,900
Objectives
Items Not Subsidized 38,300 38,300
5,990,300 52,900 11,538,000 7,581,200
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION OF ONTARIO
1988 COSTS 1989 ESTIMATE
I . Administrative Charges from Clerk's $ 5,524 $ 5,700
Office for Payroll Preparation.
2. Contributions and Retirements. 763 500
3. Hospitality Expenses (Meetings with 1 , 186 1,250
other Municipalities, etc.)
4. Memberships. 321 350
5. Environmental and Other Insurance 8,145 8,200
Not Subsidized.
6. Sick Leave Plan Payouts. 11,707 12,500
7. Urban Rebates on Non-Subsidized 2,613 3,000
Expenditures.
8. Suburban Road Items Not Subsidized I ,073 500
($2,146 - Total 50%).
9. Phillmore Bridge Low Water Crossing 5,000
Grant.
10. Overexpenditure to Earn Maximum 10,000
Subsidy.
II . Contributions to County System. 8,169 CR. 8,700 CR.
TOTALS $23,163 $3A.300
S1. THOMAS, ON1ARIO
JANUAR~ 25, 1989
PAGE 1.
lHE COUN1~ OF ELGIN RO~O COMMlllEE met at the ~dministratiOn Building
on ~ednesday, January 25, 1989 at 9:00 a.m. ~ll members were present. ~lso
present were Mr. Robert stocK of the Ministry of lransportation of Ontario, the
Engineer and ~ssistant Engineer.
"MO\JED B'{:
A. K. FORD
SECO~O~: R. F. COLES
lH~1 EMIL NEUK~MM BE ~ClING CH~IRM~N.
CARRIED."
lhe Engineer handed out the Minutes of the .January 11th meeting to the
members.
lHE ENGINEER REPOR1EO ON ~ORK 10 O~IE ~S FOLLO~S:
1. ~inter control had been extremelY light.
2. Repairs to equipment had not been substantial in the recent past.
3. striPping and gravel removal are being carried out in the sparta and Pleasant
~alley Pits. lhere appears to be a reasonable amount of gravel present in
both pits at this time.
4. lree cutting and brushing has been ongoing. lhe majority of the trees in
~ldborOugh and ounwich lownshiPS have been cut.
lree cutting is progressing on Road #48 with the co_operation of ontario
Hydro.
CH~IRM~N M~Rl~N ~RRI~EO ~1 9:10 ~.M.
lhe County Engineer brought the members up to date on the statuS of the Road
#30 (RadiO Road) project.
ouring this discUssion recent pictures taKen by the ~ssistant Engineer of
the Middlemiss Bridge project and the lona Bridge on Road #14 were passed out to
the members for their inspection.
lHE ENGINEER REPOR1EO ON lHE FOLLO~ING:
1. ~ meeting has been scheduled in Committee Room #2 on February 9th at
1:00 p.m. with the CSX corporation representatives as well the CSX Committee
appointed bY the Road Committee. lhe Chairman was to call the National
continued · . .
51. 1HOM~5, ON1~RIO
J~NU~R~ 25, 1989
p ~GE 2.
~ meeting of the County CSX committee was set for February 3rd at B:45 a.m.
2. 1he radio equipment in the old hangar had been moved into the County Garage.
County staff has started the removal of the old hangar. 1he majority of the
tin has been removed. contact had been made with McCaig for the disposal of
the asphalt roof material.
It waS anticipated that in one or two dayS the bulK of the building would be
torn down with County machinery and two (2) rental bacKhoes. 1he material
would be hauled bacK to the Pit for later removal by County staff or burning.
3. 1he contractor at the Middlemiss Bridge shut down the construction project
for this year, however the piles had been completed for the north abutment
and both piers. ~lso the north abutment had been poured as well as the pier
footing and approximatelY 20 feet of the pier columns.
4. ~o replY had been received from the Ministry of the Environment regarding
the st. 1homas sanitary Collection Services contribution to Road #18.
5. ~o further information had been received on the Phillmore Bridge on Road
1ransportation ~gency to insure that one of their representatiVes would also
be in attendance.
6. ~o further information has been received on the 1ates Bridge.
7. 1he County of Middlesex indicated that they expected to completelY reconstruct
their section of Road #34 north of Elgin county's 10wnline to the
Belmont-Glanworth Sideroad in 19B9.
#1.\.3.
B. 1he Engineer diSCUssed the commercial proposal bY Mr. Lee in ~ldborOugh
10wnshiP on Road #3 south of Highway #401.
It was the feeling of the members that an entrance for thiS development
should come from the 10wnshiP road rather than Road #3 to prevent traffic
problems with the expected increased trUCK traffic.
It was felt that the Ministry of 1ransport~iOn of o~ario would alsO object
to the access off of Road #3.
It is hoped that the County of Elgin will complete the construction of the
remainder of Road #30 in 19B9 with the possible exception of the top coat of
aspnalt.
ST. THOMAS, ONTARIO
JANUARY 25, 1989
PAGE 3.
The Engineer read a letter from the Clerk-Treasurer regarding a request by
County Council for a road inspection tour.
"MOVED BY:
E. NEUKAMM
SECONDED BY: R. F. COLES
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTY COUNCIL ROAD INSPECTION
BE HELD ON APRIL 21, 1989 IN EAST ELGIN AND APRIL 28, 1989 IN WEST ELGIN
LEAVING COUNTY BUILDINGS AT 9:00 A.M. ON BOTH DAYS.
IIMOVED BY:
C. R. WILLSEY
CARRIED."
SECONDED BY: D. V. CHUTE
THAT WE RECOMMEND TO THE PERSONNEL COMMITTEE THAT THE FOLLOWING 1988 ANNUAL
HOLIDAYS BE CARRIED INTO 1989.
CARRIED. II
1988 ANNUAL HOLIDAYS
EMPLOYEE NUMBER
KENNETH ABBOTT 9 HOURS
DONALD BRITTON 6 HOURS
CLARE DEAN 9 HOURS
LESLIE GILES 0.5 HOURS
NORMAN GLOVER 29 HOURS
RALPH GORDON 1 HOUR
RONALD HALL 9 HOURS
EDWIN KELLEY 9 HOURS
LEONARD KELLY 2 HOURS
STANLEY LUNN 9 HOURS
TED MCCREADY 9 HOURS
FRED MARSHALL 13..5 HOURS
LARRY MEDLYN 1 HOUR
ALLAN MOON 1.75 HOURS
JAMES POWERS 2 HOURS
DERK SLOETJES 1.5 HOURS
WILLIAM SLOETJES 9 HOURS
REASON
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL SUPERINTENDENT WHEN
HOLIDAYS SCHEDULED
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
REQUESTED TO WORK ROAD #30 WHEN
HOLIDAYS SCHEDULED
WINTER CONTROL CALL IN
Continued
ST. THOMAS, ONTARIO
JANUARY 25, 1989
PAGE 4.
EMPLOYEE
KENNETH TELFER
CRAIG TURVEY
WILLIAM VANNATTER
JAMES WATTERS
NUMBER
ROBERT MOORE
144.5 HOURS
REASON
WINTER CONTROL CALL IN
WINTER CONTROL CALL IN
ON WORKERS' COMPENSATION
REQUESTED TO WORK, CONFLICT WITH
HOLIDAYS OF OTHER EMPLOYEES
REQUESTED BY WARDEN AND CHAIRMAN
TO WORK (TECHNICIAN RETIREMENT,
ROAD #30 CONSTRUCTION, ETC.)
10 HOURS
12 HOURS
44 HOURS
34 HOURS
TOTAL
365.75 HOURS
At this time the Honorable Ken Monteith, M.P. stopped in for a brief visit.
The Chairman indicated to Mr. Monteith that if he could not arrange with the
National Transportation Agency to have a representative attend the CSX meeting
he would be contacting Mr. Monteith for further assistance.
"MOVED BY:
H. F. LYLE
SECONDED BY: A. K. FORD
THAT THE FOLLOWING PAYLISTS BE APPROVED:
PAYLIST NUMBER I AMOUNTING TO $94,354.63
PAYLIST NUMBER 2 AMOUNTING TO $488,174.87
PAYLIST NUMBER 3 AMOUNTING TO $77,197.53
CARRIED. II
THE ENGINEER REPORTED ON CORRESPONDENCE AS FOLLOWS:
I. A Board Order was received from the National Transportation Agency for
flashers on Road #32 north of the Police College.
Total cost of these flashers was estimated at $62,800 of which the County
would pay 12.5%. The Engineer felt the bill for this work would probably
not arrive until 1990.
2. A letter was received from the National Transportation Agency requesting
that new style gates be installed in Rodney. The County's share would be
12.5% and the maintenance costs would be shared 50% by the County and 50% by
the railway authority.
3. A letter was received from the Ontario Municipal Board regarding the Howie
objection to a subdivision in South Dorchester indicating that the appeal
was withdrawn.
SI. I~O~~S, O~I~RIO
J~~li~R~ 25, 19B9
PI\Gt. 5.
l\..
"~Ied f~o~ the 10wn of ~ylmer reQuesting that the Engineer
~ letter was recel. ,'"
.. ".' , rHopt Bridge to ascertain if tne bridge
5.
maKe an inS?ection of tne l,w,\.le
waS safe for ?edestrian traffic.
'''ed from the ~inistrY of lranS?ortatiOn of
~ CO?Y of a letter was recel. .
. . . had been mo~ed at the intersectlOn of
ontario indlcatlng that a sto? sign
" " "\"t at the reQuest of ~alahide
Road #45 and ~ighwaY #73 to im?ro~e ~lSlbl 1 Y . .
10'Hns\lip.
" A out ontario Good Roads ~ssociation ?rogrammes to members
6. lhe Englneer ?asseu
whO were interested.
7. lhe Engineer referred to recent information recei~ed from the ~orKers'
com?ensation Board regarding estimating ~orKers' com?ensatiOn B~ard dues.
B lhe Engineer had recei~ed a letter from the ~inistrY of the En~lronment .
. t bv the ontario ~aste ~anagement cor?oratlOn
regarding an En~ironmental ~ssessmen J
for tneir ?fO?Osal in tne 10wnshiP of ~est Lincoln. .
9. lhe Engineer had copies of information regarding the Roads and lransportatlOn
~ssociation of Canada conference to be held from september 17th to
september 21st in calgary. .
c " ~ had a renort from the ?ro~ince regarding the freedom of InformatlOn
10. lhe Lnglnee, " Y
ll.
d b\' the committee that thiS information be referred to the
lt 'HaS agree J .\\
collntY Go~ernment committee. .
" d from the 10wnshiP of ~armouth regarding an ontariO
,~otice had been recel~e
~Ilnicipal Board ~earing on the Ball four comple~ on Road #56.
" d from the ~ssociation of ~unicipalitieS of
~ Blllletin had been recel~e . .
" " f "ments and mllnlClpal
" (~~^ 0 ) regarding uncondltlOnal trans er paJ
ontarlO \M.r\. .
I\ct ·
\2.
\3.
lights on interSec~1ng
locations were appro~ed bY the Engineer.
e~?ense of the 10wnshiP of ~armouth.
14. lhe Engineer brieflY re~iewed other relonings
in ~ariolls mllniCi?alitieS in
t\le county.
ST. THOMAS, ONTARIO
JANUARY 25, 1989
PAGE 6.
"MOVED BY:
D. V. CHUTE
'"'-
SECONDED BY: H. J. MEZENBURG
THAT WE ACCEPT THE ATTACHED REPORT (BEING THE SECOND REPORT OF THE COUNTY OF
ELGIN ROAD COMMITTEE FEBRUARY SESSION 1988 AS AMENDED JANUARY 1989) DETAILING
COUNTY ROAD EXPENDITURES FOR 1987 AFTER THE MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AND FORWARD COPIES AS REQUIRED TO THE COUNTY TREASURER, AUDITORS
AND THE ST. THOMAS SUBURBAN ROAD COMMISSION.
CARRIED. II
The Eng i neer descri bed in deta i 1 the report "Methodo logy Used by the
Ministry of Transportation of Ontario to Determine Grants for Roads to Upper
Tier Municipalities in Ontarioll. Each member received a copy of the Report for
their information.
"MOVED BY:
D. V. CHUTE
SECONDED BY: C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR A SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $14,000 ($11,200 SUBSIDY) FOR WORK REQUIRED FOR THE CLOSURE
OF THE TATES BRIDGE, LOT 7, CONCESSION IAI, BROKEN FRONT, TOWNSHIP OF DUNWICH.
CARRIED.II
"MOVED BY:
H. F. LYLE
SECONDED BY: H. J. MEZENBURG
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR A SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $400,000 ($300,000 SUBSIDY) FOR THE CONSTRUCTION ON ROAD
#30 (RADIO ROAD) IN CONCESSION XIII, YARMOUTH TOWNSHIP.
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY 25, 1989
PAGE 7.
"MOVED BY:
A. K. FORD
SECONDED BY: E. NEUKAMM
THAT WE RECOMMEND TO COUNTY COUNCIL THAT AN APPLICATION BE MADE TO THE
MINISTRY OF TRANSPORTATION OF ONTARIO FOR A SUPPLEMENTARY SPENDING ALLOCATION
IN THE AMOUNT OF $250,000 ($200,000 SUBSIDY) FOR THE CONSTRUCTION OF MIDDLEMISS
BRIDGE ON ROAD #14, IN LOT 'C', CONCESSION III, DUNWICH TOWNSHIP.
CARRIED."
"MOVED BY:
E. NEUKAMM
SECONDED BY: H. J. MEZENBURG
THAT WE ADJOURN TO FRIDAY, FEBRUARY 3, 1989 AT 9:30 A.M.
CARRIED."
~d M~:i4.-_
v CHAIRI'1AN /
COUU1~ Of ELGlU ROf\O CO~~lllEE
S~COND R~POR1
FOW.Uf..R'{ S~SS\ON
'988
f\S ~~E1l0EO ~flER ~lU1S1R~
Of w~usrORl ~ 11 oU Of 0111 f\R 1 0
I\UD \1 I\UGUS1, '988
1\VI~ND~D J/\NU~R'{, '989
10 l\\E \I~ROEU ~UO ~E~OERS Of I~E C01l1l1~ Of ElGlU COUllCll
~OUR ROf\O Co\'\l'li11EE RENR1S f\S fOlLO'llS'.
lne following is a summarY of Expenditures on Elgin Count~ and
st. lnOmas suburban Road commission Roads in 1981.
In accordance witn 1-\lnistry of lransportatiOn practice, payroll
Burden sucn as ~olida~S \Iitn ray, SicK lime, Etc., nas been distributed
to ~arioUS projects and doeS not appear as a separate item.
/\VI~NDt.D \ 1f.VlS*
to) ~ . r
\1) Road #2, ounwicn lownsniP - Grad1ng, Granula
Oase, raving, Etc. '
\2) Road <<l, ~illage of \lest lorne - Repairs to
catnbaslns and Replacement of curb and
Gutter, ~tc.
Road <<l2, ~armoutn 10wnsniP \fair~iew f\~enue)
Grading, Granular Base, raving, Etc.
~
~/\) ~
t1) Road #~5, soutnwold ,ownsniP - Repair
of Kettle cree~ cul~ert.
\l) Road #30, ~armoutn ,ownsniP - Replacement
of rattersons Cui~erts witn a Bridge.
\See also st. ,nomas Suburban Road
commission E,penditures.)
\3) Road #1~, soutnwold and ounwicn ,ownsnlpS -
sur~eyin9 and Engineering for Replacement of
1-\iddlemisS Bridge over tne ,names Ri~er.
\county of Elgin Share.)
t~) ,ateS Bridge, ounwicn lownsniP - soil lests,
Reports, ~tc.
\county of Elgin Share.)
\5) Road #16, rort la\bOt cul~ert Repair
~ng i need ng .
'*
'* 101/\\.. ~ /\)
~3)
$ 588,041\.7'
745,845.93
7..,899.78
9,000.00
808.60
-------
$,,31\6,059.02
$ 308,775.30
oj,87Z.7B
300,409.60
Cont i nued .........................
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988; AMENDED JANUARY 19~9
PAGE 2
(B) (4) Road #45, Malahide Township - From
Highway #73 to Road #40, Grading,
Paving, Cleanup, Etc.
$ 113,402.28
*
(5) Road #30 (Radio Road), Concession XI)I,
Yarmouth Township - Surveys and
Engineering, Etc.
(6) Miscellaneous Surveys for Future Work
Including Road #43 North and South of Calton.
(7) Land Purchase Including Widening for
Construction on Road #45, Malahide Township
and Road #2, Dunwich Township.
,.r
17,281.12
r~
14,044.34
30,561.44
* TOTAL
$ 908,346.92
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.
( 1 ) Road #2, Aldborough Township from West $ 190,190.29
Lorne to Aldborough-Dunwich Townline.
(2 ) Road #8, Dunwich Township, Entrance to 67,912.51
Pearce Park.
(3) Road #13, Dunwich Township - From Dutton 155,557.17
to Road #114.
(4 ) Road #114, Dunwich and Southwold Townships - 20,056.19
From Road #13 to Road #9.
(5) Road #18 - Southwold Township - From Road #20 66,736.87
westerly.
(6 ) Road #36, Yarmouth Township - Sparta Southerly 39,210.65
and Easterly on Road #24 from Road #36.
(7) Road #40, Malahide Township - From Mount 4,980.14
Salem to Road #42.
(8) Road #42, Malahide and Bayham Townships - 787' , 920.65
From Road #40 to Port Burwell. .'"
(9) Road #44, Bayham Township - From 73,540.05
Highway #13 (North Hall) to Road #146. . "
TOTAL (C) $1 ,406, 104.52
....
COUl\l~ Of f.LGlll RO~O Otpf\Rl1-\t1l1
StCOllll Rf.PORl _ ft9RU~R1 Sf.SSlOll 19B8
~s f\l-If.1l1lf.1l f\f1ER l-I11l151R~ O~ ~!t~~~gRl~J~:~ 0;999
Ol\lf\RIO f\Ulll1 f\UGUS1, 198B , ...'
$ 92,967.96 CR.
\U)~
t1) credit l-Iacnlnery o-nershiP Costs, EtC.
cnarged to f\ccounts Recei~able and
l-liscellaneous l-Iachine f\ccounts and
lo~n\ine ~ccounts.
t2) l\ew and used l-\acninery and 1-\ajor Repairs
to presentlY owned Equipment.
t3) Ilralnage f\ssessments Charged f\galnst
county Roads.
t4) credit from Pleasant ~alleY Gra~el Pit
ownersnip. tpartlal Retrie~al operat1ng
cost Charged in past 1ears.)
579,36'.8'
58,659.69
*
*
\' ~Gt 3
,,5,000.00 CR.
-------::
$ 430,053.54
* 101M.. tu)
. 101f\L coU1l1~ COllS1RUC1l01l
tE) 51. 1~0l-\f\S 5UBUR9f\1l ROf\1l CO~ISS101l COl\51RUC1101l:
tl) Land purcnase Including Road .26 tst. George
street. )
t2) Remo~al, EtC.' of Old cul~erts at pattersons
~ridge Site, Road #30~
t3) Road .29, complete 1-\c9ain concrete cul~ert.
t4) Road .29, Soil lests and Engineering Lindsay
cu\\/ert.
t5) Road .25, complete concrete cul~erts
\~e\\ington Road.)
t6) Road .26, Engineering, 5ur~eying and
Inspection t5t. George street.)
d f.; 'nst
t7) orainage f\ssessments Charge ?a~
st. lhomas Suburban Road Comm1SS10n
Roads.
10"t'l\L 51 1\101-\f\S SUBUR9f\l\ ROf\1l COl\l-I1 55 1 o~
,~ . COllS1RIlC110"
101f\L COllS1RIlCl101l 9~ C01l1l1~ Of ELGIl\ ~~~
51. l\10l-lf\5 SUBURBf\l\ ROf\O COl\l-I15S1
~61\.~
$ 3,236.36
72,860.69
2,559.1\8
4,668.98
,,731\.52
1\,596.77
26,089.61\
~
$ , '5,71\6.44
~
COUNTY OF ELG 1 N nGAD DEP AIHMENT
SECOND REPORT - FEBRUARY SESSION \988
AS AMENDED AFTER t41NISTRY OF TRANSPORTATION OF
0111 ^R I 0 ^UO n MIGUS T, 19B8; ^MENUf.D J^NU^R~ 19B9
~~!!!If!![\l~CE - cO\.!t!E_!~~ns
PAGE 4
'IlOT E: t.eLlers and Illllllbers correspond to fll n I s try of Transportation ^cconn t tlulllbers.
ST. 11l0MAS
SUBUROAN nOI\O
COHHISSI0N
COllNn' ROAnS IlOADS lOT J\l
- - -
A _ Culverts and Bridges
_ \ Orid{jes $ 29.043.07 $ 2)265.76 $ 31.309.63
_ 2 culverts 63.505.28 5 ) 71 0 .OB (9)216.16
13 _ Roadside Maintenance
_ I Grass Cutting 6\ .80 \ J34 11.810.37 13.612.2\
_ 2 Tree cuttin9 120,647.43 4.532.96 \33.\00.39
_ 4 Drainage 131,950.44 \9.002.39 \50.952.03
_ 5 Roads ide Na i ntenance. \'lashouts) 20)491.90 \iL427.55 34.9\9.45
s\wulderin{j. Etc.
_ 6 Tree PlanLi n9 2.292.31\ 32.80 2)325. \4
_ 7 Drainage Assessments (Repairs Only) 1,71\.37 2\6.7/\ I .928. 1\
C _ \lard Top Hainlenance (Paved Roads)
_ I Repairs to Pavement 168.751.lH 3\.427.90 200. \18.9\
_ 2 s\~ee\) i nq \0.568.79 1.449.19 20.017.98
_ 3 Shoulder Haintenance (\ncluding 59,396.23 52,175.46 1\ 1.57\.69
Gl'avelUnU) nllchin{j) Etc.)
_ 4 Surface Treatment \34 . 196 .74 7 )661.40 \41,858.14
11 _ Loose lop Maintenance (Gravel Roads)
_ 2 Grading Gravel Hoads 53,431.53 il ,555. \ 5 57.986.60
_ 3 Oust control 69.5ilO.62 12)970.52 02 .5\ 1. 11\
_ 4 Oust Control (Prime) 3,\2\.33 9.952.39 \3.073.72
_ 5 Gravel Resurfacing 235.477.0\ 32,9I\B.42 268.425.43
E - \H nter Contra I
_ 1 Snow plowing 110.262.62 9) \61.29 \\9.1\23.91
_ 2 Sand i n~] and Sa 1 t i ng 271)932.40 36.027.4:' 307.959.85
_ 3 5nO\'I Fence 23.\45.17 3,620.65 26,765.02
_ " Winter Standby 25,678.\3 3)578.56 29,256.69
* Total Winter Control 431.018.32 52-,387 .95 483,406.27
* 1905 Winter control - $533.197
1906 Winter control - $739.173
Conti nued . . .
.1"
00,
"
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988; AMENDED JANUARY 1~89
PAGE 5
MAINTENANCE - COUNTY ROADS
ST. TltoMAS
SUBURBAN ROIAD
Cor~M I SS I ON
COUNTY ROADS ROADS TOTAL
F - Safety Devices
- 1 Pavement Marking (Centre Line) 35,865.31 7,917.69 43,783.00
- 2 Signs 162,510.95 6,293.98 168,804.93
- 3 Guide Rail 3,540.88 26.65 3,567.53
- 4 Railroad Protection 58,872.13 5,791. 94 64,664.07
- 6 Edge Marking 34,630.11 4,789.96 39,420.07
- 7 Stump Removal 48,067.25 48,067.25
TOTALS $1.956.432.68 $288.348.015 $2.244.780.73
OVEIUIEAD - COUNTY
S 1. T110M1\5
SUBURBAN ROIAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Superintendence. Including County $133,521. 96 $ 9,588.39 $143,110.35
Engineer, Assistant Engineer,
Superintendents and Vehicles.
2. Clerical. 77,177.03 5,542. 19 82,719.22
3. Office. 26,617.24 1,911.42 28,528.66
4. Garage - Stock and Timekeepers, 112,234.06 8,059.68 120,293.74
Maintenance, Heat, Etc.
5. Tools. 21,590.48 1,550.45 23,140.93
6. Radio. 7,010.52 503.43 7,513.95
7. Needs Study Update and Traffic 15,320.35 1,524.45 16,844.80
Counts.
8. Training Courses. 9,909.71 7l1. 63 10,621.34
9. Miscellaneous Insurance. 2,282.12 163.08 2,446.00
10. Retirement Benefits (Sick Time 30,006.06 30,006.06
Paid to Retired Employees).
11. Deferred Time. 7 , 113.94 CR. 7,113.94 CR.
TOTALS $428.555.59 $29.555.52 $458.111. II
Overhead is charged against the St. Thomas Suburban ro~~ Commission Roads on a
percentage bas.is of the cost of construction and maintenance on the Sit. Thomas
Suburban Road Commission Roads as a percentage of all construction and maintenance
on both St. Thomas Suburban Roads and County Roads (Urban rebates, equipment purchases,
drainage assessments, items not for subsidy, etc., are not considered in determining
the overhead percentage). In 1987 the Overhead charge to the St. Thomas Suburban
Road Commission was 6.7%
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988; AMENDED JANUARY 1989
PAGE 6
MISCELLANEOUS
Rebate to Town of Aylmer and'Villages of 25% of their Road
(Subdized by the Ministry of Transportation at 50%)
Payroll Burden costs including Labour Totaled $578,025.00 in
1987 and were distributed in accordance with Ministry of
Transportation standard practice to the various operations and
equipment repair, etc.
$70,203.75
ITEMS NOT SUBSIDIZED BY TIlE )
MINISTRY OF TRANSPORTATION
S1. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Road Liability Insurance., $ 4,610.00 $128.00 $ 4,738.00
2. Miscellaneous (InCluding 971. 18 130.00 1,101.18
Memberships, Road Committee Inspec-
tions and Meetings, Contributions,
Etc. ) .
3. Invoices from the County Clerkls 4,481.93 4,481.93
Office for Preparation of Employee
Payroll.
4. Payment for Accumulated Sick Time to 17,886.17 17,886.17
Employees Still in Employment of the
County of Elgin.
5. Payment to St. Thomas Suburban Road 175,.00 175.00
Commissioner (Fees and Expenses)
6. Contribution from St. Thomas Sanitary 366.08 CR. 366.08 CR
Collection Services Limited Toward
Road #18.
* 7. Overexpenditure on Tates Bridge 1,016.03 1,016.03
Project
* 8. Extended Warranty on Michigan Loader 2,638.00 2,638.00
Motor (Under Appeal August 8, 1988)
TOTALS $31.237.23 $433.00 $31.670.23
. .
WI
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988; AMENDED JANUARY 19~9
PAGE 7
SUMMARY
ST. THOMAS
SUBURBAN ROAD
CO~lM I SS I ON
COUNTY ROADS ROl\DS TOTAL
* (A) Construction $4,091,164.00 $115,7j~6.44 $4,206,910.44
(13) Maintenance 1,956,432.68 288,348.05 2,244,780.73
(C) Overhead 428,555.59 29,5!55.52 458, 111. 11
(D) Urban Rebates 70,203.75 70,203.75
* (E) Items Not For Subsidy 31,237.23 433.00 31,670.23
* SU13T01ALS $6,577,593.25 $434,083.01 $7,011,676.26
ADO: 1987 Stock Balance 99,493.16 99,493.16
* SUBTOTALS $6,677,086.41 $434,OB3.01 $7,111,169.42
DEDUCT: 1986 Stock l3alance 77,037.22 77,037.22
* TOTAL $6.600.049.19 $434.0:83.01 $7.034.132.20
(* Total for Ministry of Transportation Subsidy $7,002,461.97)
CALCULATION OF NET COUNTY EXPENDITURES
,,/'. ;
The Ministry of Transportation Provided Subsidies in 1987 as Follm/s:
~egular SUbsidy:
1. 50% on Urban Rebates of $70,203.75 Amounting to $35,101.87.
* 2. Subsidy of $4,802,098.13 on General Expenditures of $6,017,258.22.
3. $320.000 on Expenditure of $400,000 for Repairs to the Kettle Creek
Culverts on Road #45.
4. $416,500 on Expenditure of $506,000 for Building of Pattersons Bridge
on Road #30.
5. $7,200 on Expenditure of $9,000 for ~il Tests at Tates Bridge.
/
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988; AMENDED JANUARY 1989
MINISTRY OF
TRANSPORTATION
SUBS IDY
Urban Rebates
$ 35,101.87
4,802,098.13
320,000.00
416,500.00
7,200.00
$5.580.900 .00
* Regular Expenditures
Repairs to Kettle Creek Culverts
Building of Pattersons Bridge
Soil Tests at Tates Bridge
* TOTALS
COUNTY AND
ST. THOMAS
SUBURBAN
ROAD COMMISSION
PORTION
$ 35,101.88
1,215,248.09
80,000.00
89,500.00
1 ,800 .00
$1.421.649.97
PAGE 8
TOTAL
EXPEND ITURE
$ 70,203.75
6,017,258.22
400,000.00
506,000.00
9,000.00
$7.002.461.97
* Average Rate of Subsidy on Regular Expenditures of $6,017,258.22 is 79.80%.
* (No Subsidy on $31,670.23 - Items Not for Subsidy.)
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. TlIOMAS
TOWARD TilE S1. TIIOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 7)
Expenditures Subsidized by the Ministry of Transportation
* Rate of Ministry of Transportation Subsidy 79.8%
* Subsidy Payable on St. Thomas Suburban Road Commission
Expenditure is
TOTAL EXPENDITURES
* LESS: MINISTRY OF TRANSPORTATION SUBSIDY
* PAYABLE BY THE CITY OF ST. THOMAS (50%)
DEDUCT: CREDIT FROM 1986 OPERATION
* BALANCE
* SUBTOTAL
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS FOR 1987
* CREDIT TO 1988
$434,083.01
$433,650.01
$346,052.71
$434,083.01
$346,052.71
$ 88,030.30
$ 44,015.15
634.74 CR.
$ 43,380.41
45,100.00
$ 1.719.59
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
AS AMENDED AFTER MINISTRY OF TRANSPORTATION OF
ONTARIO AUDIT AUGUST, 1988 ;AMENDED JANUARY 19~9
PAGE 9
COST TO COUNTY OF ELGIN OF 1987 OPERATIONS
* Total Expenditures (Page 7)
* LESS: Credits (a) Ministry of Transportation Subsidy (Page 8)
(b) Cost to City of St. Thomas of
St. Thomas Suburban Road
Commission System. (Page 8)
* Net Cost After Ministry of Transportation Audit)
$7,034,132.20
5,580,900.00
44,015.15
$1.409.217.05
In 1987 the County of Elgin Levied a Road Rate of $1,278.000
No County Road Levy was made to support supplementary subsidy received for the
Road #45 Kettle Creek Culvert repairs nor for a large portion of the supolementary
subsidy received for building of the Pattersons Bridge.
In 1987 Payment Vouchers totaled $7,707,228.52 compared to $6,076,364.70 in 1986
(nearly 27% increase).
The difference between the Total Voucher Payments and the Total Road Expenditures
Included:
(a) Work on Townline Roads and Bridges (including the Middlemiss and Tates
Bridges). (The County of Middlesex, the County of Oxford and the Region
of Haldimand-Norfolk.)
(b) Surface treatment work for various municipalities including the City of
St. Thom as ($206,948.79).
(c) Asphalt paving contract for Township of Southwold and the Village of
Dutton ($162,786.64).
(d) Work on various Municipal Drains, materials sold and work performed for
municipalities and others.
The County of Elgin in 1987 participated in a Government of Canada Summer
Incentive Programme (Surveying Assistant) with a net grant to the County of
$2,440.00.
The Road Department was requested to have personnel available for a Mosquito
Control Programme for the prevention of encepahlitis. The cost of $30.90 was
charged to the General Government Account.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
METHODOLOGY USED BY THE
MINISTRY OF TRANSPORTATION OF ONTARIO
TO DETERMINE GRANTS FOR ROADS TO
UPPER TIER MUNICIPALITIES IN ONTARIO
JANUARY 25, 1989
TO THE CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN ROAD COMMITTEE:
This report is a review of the methods used by the Ministry of
Transportation of Ontario in determining the portion of a County Road
Department Budget that is eligible for Provincial subsidy (ie., spending
objective) and the subsidy that the Ministry of Transportation of
Ontario will pay toward that spending objective.
The difference between the total budget and the "earned" subsidy is
payable by the County of Elgin (other than the contribution of the City
of St. Thomas toward St. Thomas Suburban roads).
The Ministry follows a policy of allocating subsidy funds based on
proven needs and thus sets a desirable spending objective for an upper
tier municipality. Any expenditure greater than this desirable level
will not be subsidized and any spending less than this desirable level
will result in a loss of subsidy at a maximum subsidy rate (approximately
9l%). The Ministry matches the amount of money the County would raise
at l.25 Mills (ie., 50% subsidy) on the Provincial Equalized Assessment
and then subsidizes the County at 9l% on the remaining expenditure up
to the desired spending level (to a maximum of 80%) other than rebates
to urban municipalities within a County (Regions and the County of
Oxford do not pay urban rebates).
Our budget is composed of a construction allocation and a fixed
cost allocation. The construction allocation is composed of road and
bridge construction items of a "capitalll nature and a hot mix asphalt
resurfacing allocation. The fixed cost allocation is composed of a
maintenance and overhead cost allocation, new machinery allocation and
a drainage assessment allocation. For the past few years our maintenance
allocation has not been sufficient to meet our needs and we have had to
take money from our construction allocation to cover these costs.
(Calculations for 1988 are not yet complete but maintenance expenditures
were considerably reduced by a large reduction in winter maintenance
costs in comparison to a normal winter.)
CALCULATION OF CONSTRUCTION ALLOCATION:
l. Construction - Roads and Bridges.
This allocation is based on a percentage of the total dollar "needs"
of the "Now" and the "l - 5 Year" period on roads and bridges
construction in the County as defined using a standardized bench
mark cost system approved by the Ministry of Transportation of
Ontario.
- 2 -
These bench mark costs are set every 5 years after considerable
discussion between the Ministry of Transporation of Ontario and
ourselves and an inflation factor applied yearly to keep the costs
current.
The Needs Study is updated yearly deleting the work done the previous
year and adding the work which meets the IINeed Criteriall of the
Ministry of Transportation of Ontario after.each Spring breakup.
Asphalt resurfacing needs are all considered in the 1 - 5 year
needs. (The Ministry of Transportation of Ontario emphasizes that
money allocated for asphalt resurfacing shall be spent on asphalt
resurfacing and not transferred.)
2. Needs Study Update.
The Ministry is in the process of revising the method of doin~J
Needs Studies using computer processing and revising base costs
yearly (such as the price of a tonne of crushed gravel or asphalt)
on an ongoing basis so that "up to date needs study costs can be
ma i ntai ned II (so they say).
We are in the process of updating and have completed approximately
l/3 of the work of revising the limits of our sections. (We expect
the number of road sections to increase to 430 from 225).
Physical conditions and traffic counts have yet to be added and we
have not received our computer packages as yet.
We do not believe the Ministry can produce a new report in a useable
state for 1990 subsidy allocations because of the large amount of
work involved on the municipal level and the lack of Ministry of
Transportation of Ontario head personnel that will be familiar with
the system when the municipal roads office is transferred to Timmins.
3. The Ministry of Transportation of Ontario believes that a large
effort should be made to save those roads that can be saved by
asphalt resurfacing rather than let them deteriorate to the point
where they have to be reconstructed at a much greater cost. Their
present road and asphalt resurfacing programme provides that:
(a) Double surface treatment roads should be covered by 3 inches
of hot mix within an 8 to 10 year period.
We have remaining 20.5 kilometers of surface treatment.
(b) Grader mix mulch roads should be covered in a 20 year period,
we have many kilometers that have not been done (50.5 kilometers).
(c) Hot mix asphalt roads that are l% to 2 inches in depth should
be covered as soon as possible to stop breakup (elephant
tracking). This work has been completed with the exception of
County Road #24 from County Road #36 to Port Bruce which had a
base coat applied last Fall, portions of County Road #18
(Highway #4 to St. Thomas Sanitary Collection Services site)
and County Road #55 (Haldimand-Norfolk Townline).
(d) Other hot mix roads should be covered before rutting and
cracking becomes so severe that only a gravel pad will save
tllem.
,.
- 3 -
In 1989 a portion of the asphalt resurfacing will have to be used
for construction purposes as the amount "earned II for road andl
bridges will only cover the Middlemiss Bridge costs.
MINISTRY OF TRANSPORTATION OF ONTARIO APPROVED 1988 NEEDS WERE:
(On which 1989 Spending Objectives are Based.)
Road and Bridge Construction
Asphalt Resurfacing
$40,876,000
15,458,000
$56.334.000
This is an increase of 4.6% over 1987 needs.
In 1985 our needs were $40,623,000.
Although these needs have increased 38.7% in the interval we haVE! only
increased our road system length by some 10%.
In determining construction spending levels for 1989 the Ministry
of Transportation of Ontario used a factor of 2.74% for roads and
bridges and a factor of l2% for hot mix asphalt resurfacing.
Although the asphalt resurfacing factor remained constant thE!
construction (roads and bridges) objective was reduced from 3.3% (83%) of
1988 spending objective.
CONSTRUCTION SPENDING OBJECTIVE:
Construction (2.74% of $40,876,000~)
Asphalt Resurfacing Objective (l2% of $l5,458.000~)
TOTAL
$l~120.000
l~855,000
$2~975.000
FIXED COSTS:
Maintenance and overhead allocations have in the past been dE!termined
by a combination of historic spending and a complicated Ministry of
Transportation of Ontario formula involving traffic lane miles of paved
and gravel roads. material, labour and winter costs (as compared with the
rest of the Province).
We have suffered in allocation of maintenance funds as our percentage
of structural deficient pavement is relatively low at 2l.2%. (I suppose
we should be happy as this makes us one of the better County road
systems in the Province.)
County Road System 541.2 Km
Adjusted Road System 668.0 Km (Calculated as Below)
Gravel 105.9 Km (Factor l.6)
Rural Surface Treatment & Mulch 76.3 Km (Factor l.l)
Rural Hot Mix Paving 327.5 Km (Factor l.O)
Urban Surface Treatment & Mulch 5.7 Km (Factor 2.2)
Urban Hot Mix Paving (1-3 Lanes) 17.8 Km (Factor 1.9)
Urban Hot Mix Paving (4-5 Lanes) 8.0 Km (Factor 5.1)
- 4 -
FACTORS:
(In comparison with other upper tier systems.)
Material
Labour
Winter
0.999
l.042
0.883
Factor Adjusted 614 Km
Our roads have an average annual daily traffic count of 945. This gives
511,434 Km of travel daily on County roads, in excess of 10% of this
travel is on Wellington Road.
(A) Our allocation for maintenance and overhead for 1989 is $2,972,200
(Which includes an allowance for Road #18 from Highway #4 to the
St. Thomas Sanitary Collection Services site which was assumed
in 1988.
(8) Allocation for drainage assessments is $102,700 which is the average
expenditure in 1985, 1986 and 1987. Our expenditure in 1988 was
relatively low and our allocation in 1990 will be approximately
$94,000.
(C) Machinery and Housing Allocatio~:
When we assumed additional roads the Ministry of Transportation
of Ontario agreed to finance the cost of the extra equipment and
housing required over a 3 year period (we purchased some used
equipment, etc.. to "tide us over"). 1989 was supposed to be the
last year of the programme and our proposed replacement schedule
submitted in August 1988 in the amount of $649,000 was approved
in full.
Unfortunately we lost our storage Garage late in the year. After
representations to the Ministry of Transportation of Ontario they
agreed to the addition of $200.000 in needs for a new building
(hopefully somewhere near the net cost of a bUilding after deduction
of the insurance money). In the process we were forced to withdraw
from 1989 funding proposed salted sand storage buildings at Dutton
and Straffordville at an estimated cost of $100,000 (we still hODe
to build a sand building at White Station this year).
(We would point out that we are running 10 year old dump trucks
every day and the useful life of some of them is nearly over.)
The Ministry of Transportation of Ontario approved a net allocation
for maChinery and housing of $749,000.
TOTAL "FIXED COSTS II
(A) MAINTENANCE AND OVERHEAD $2,9:72,200
(8) DRAINAGE ASSESSMENTS 102,700
(C) NEW MACHINERY AND HOUSING 749,000
TOTAL $3 ,8;~3 , 900
- 5 -
REBATES TO URBAN MUNICIPALITIES (TOWNS AND VILLAGES),:
Under Section 59 of the Public Transportation and Highway Improvement
Act a County (not Regions or the County of Oxford) is required to pay
a rebate of not less than 25% or more than 50% of th2 County road levy
portion against an urban municipality.
The Ministry of Transportation of Ontario allocates funds to Counties
to pay a 50% subsidy (only) on the minimum 25% subsidy. To rebate more
than 25% (up to a maximum of 50% subsidy) must be taken from the County's
general allocation (maintenance and construction) but is still subsidized
at 50%. The County of Elgin by policy in the past has paid the minimum
25% rebate to the urban choosing to use the available funds for construction
purposes.
(For many years it was extremely difficult to convince the M:inistry
of Transportation of Ontario that supplementary by-laws were required
if the urbans in a County received over the minimum 25% rebate.)
The Ontario Good Roads Association's recent call for the abol:ition
of urban rebates has been widely endorsed.
The Ministry of Transportation of Ontario has allocated the sum of
$80,000 (ie., $40,000 subsidy for urban rebates). As previously reported
in our report of January ll, 1989 we estimated urban rebates will be
$94,000 and thus the $7,000 additional subsidy required will mean a
reduction of $8,750 in construction spending.
ASSESSMENTS:
The Ministry of Transportation of Ontario uses assessments from the
Ministry of Municipal Affairs to determine the assessment of the County
for grant purposes. This is factored a number of ways to relate back
to an assessment at 1.25 mills providing sufficient funds to fund a
County road systems at a 50% subsidy level.
THE MINISTRY OF TRANSPORTATION OF ONTARIO ASSESSMENTS WERE:
1984 - $6l2,000,000
1985 - $63l,000.000
1986 - $636,000,000
1987 - $624,000,000
1988 - $632,000,000
1989 - $643,000,000
(Or a 5% increase from 1984 to 1989.)
The assessment will rise through increased building, etc. through
an increase in property values as reflected in sales. (The assessed
value to the real value drops and as a result assessment
factors are lowered). Thus the Province equalized assessment (and the
ability to pay) increases.
In the past several years a large advance in residential property
values have occured. We can expect the municipalities with a large
proportional amount of residential property to show a large increase in
Provincial equalized assessment.
- 6 -
The figures being used by.the County are one year behind the local
municipality and those used by the Province are one year behind the
Counties. The Province (Ministry of Transportation of Ontario) also
uses a 3 year average. Thus not only does it take longer for an increase
to appear it takes longer 'for a decrease to appear.
(Our assessment increased l.7% this year) Only Huron County showed
a decrease (l.4%). Over 60% of Counties and Regions increases this
year were from lO% to 20%.
The Ministry of Transportation of Ontario also sets an assessment
figure upon which the City of St. Thomas % mill assessment for Suburban
roads is based.
THE CITY OF ST. THOMAS ASSESSMENTS HAVE BEE~:
1987 - $90,200,000 - Yielding $45,100
1988 - $96,400,000 - Yielding $48,200
1989 - $l05,800,000 - Yielding $52,900
The St. Thomas Suburban Road Commissions budget forwards any debits
or credits from the previous year into the current budget (a IIbalancedll
budget is always proposed).
MINISTRY OF TRANSPORTATION OF ONTARIO SUBSIDY CALCULATIONS:
(Using 1989 Spending Allocation Objectives and Subsidy Allocations.)
Construction
$2,975,000
3,823,900
Fixed Cost
Total
$6.'798.900
County Effort at l.25 mills on the Ministry of
Transportation of Ontario Designated Assessment
of $643,000,000
$803,750
ADD: Contribution of City of St. Thomas Toward
Suburban Roads Yz mi 11 an assessment of
$105,800,000
52,900
TOTAL $856.650
This amount ($856,650) with a normal 50% subsidy would allow an
expenditure of $l,7l3,300 (ie., 50% Ministry of Transportation of
Ontario - 50% Municipality).
However this amount falls short of total spending objective:
Total Objective (from above)
Total Expenditure at 50% subsidy
$6, j'98, 900
1, j' 13,300
Shortfall
$5,085,600
- 7 -
This shortfall is subsidized at 90.909%.
(lOa Ministry of Transportation of Ontario dollars and lO County
dollars.)
Ministry of Transportation of Ontario Subsidy on
Shortfall
$4.623,300:!:
To this must be Added: 50% Subsidy on the first
$l,713,300 Expenditure
TOTAL SUBSIDY
856,650
$5, ,IJ']9 , 950
However one of the Ministry of Transportation of Ontario "little
rules" is that you cannot get over 80% average subsidy on the total
spending objective (80% of $6,798,900 is $5,439.l00:!:).
So the "override" prevails (total subsidy)
$5,439,000
40,000
To this is Added Subsidy at 50% on the Urban
Rebate Allocation of $80,000
TOTAL MINISTRY OF TRANSPORTATION OF ONTARIO SUBSIDY
$5.479.100
The difference between the total spending allocation (including urban
rebates) and the subsidy is payable by the municipality.
Spending Objective
Urban Rebate Objective
$6,798,900
80,000
LESS: Ministry of Transportation Subsidy
$6,878,900
5,479,lOO
Municipal Share
LESS: Share of City of St. Thomas Toward
Suburban Roads
$1,399,800
52,900
LEVY $l.346.900
(Minor adjustments will be required as the urban rebates will
probably be $94,000 :!: rather than $80,000). Unfortunately this information
will not be available until the late March County Council meeting and
thus an adjustment of "after the fact" will be required.
It is also not known at this time what (because of a deficit or
surplus in the 1988 expenditures of the St. Thomas Suburban Road Commission)
the exact contribution of the City of St. Thomas will be toward the
1989 St. Thomas Suburban Road Commission budget.
SUPPLEMENTARY BY-LAWS:
1. A by-law will be required for the Tates Bridge closure. The estimated
cost (by the County of Middlesex) to completion of the Ontario
Municipal Board hearings is $28,000 of which $14,000 is the County
of Elgin's share. This is subsidized at 80% making the County of
Elgin1s share $2,800.
- 8 -
2. A by-law will be required for construction on Road #30 (Highbury-Radio
Road Link). $400,000 was spent last year and if a like sum is
spent this year it is anticipated that all work other than some top
coat of asphalt and minor trimming and seeding work will be completed.
This project is subsidized at 75% making the County's share $100,000
and the Ministry of Transportation of Ontario's share $300,000.
3. It is suggested that a $250,000 supplementary by-law be applied for
to assist with the construction of the Middlemiss Bridge. Such an
expenditure (if approved by the Ministry of Transportation of
Ontario) would be subsidized at 80% [ie., Ministry of Transportation
of Ontario $200,000 the County $50,000.]
This would free up "$250,000" in funds for other construction
projects.
ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION or ONTARIO:
Certain expenditures though legitimate road expenditures are not
subsidized by the Ministry of Transportation of Ontario. These are as
attached and are estimated for 1989 at $38,200.
We find that it is necessary to overspend somewhat, the Ministry of
Transportation of Ontario spending allocation, as it takes several
weeks of reconciliation to properly allocate an expenditure after our
financial year end and we seem to be constantly receiving "little
surprises" from the Municipal Affairsl Auditors.
1989 COUNTY LEVY BASED ON
MINISTRY OF
TRANSPORTATION
OF ONTARIO CITY OF COUNTY
EXPENDITURE SUBSIDY ST. THOMAS SHARE
1. Initial Spending Objective Including $6,878,900
Urban Rebates.
2. Supplementary By-Law Tates Bridge l4,000
3. Supplementary By-Law Road #30 400,000
4. Supplementary By-Law Middlemiss Bridge 250,000
5. Items Not Subsidized 38,300
TOTALS $7,581,200
$5,479,lOO
$!52 ,900
$l,346,900
II ,200
300,000
200,000
2,800
100,000
50,000
38,300
$5.990,300
$52.900
$1.538.000
1988 Levy $l,46l,000 - Increase 5.27%.
If the supplementary by-law regarding Middlemiss Bridge is not applied
for, the increase would be 1.85%.
"""
ST. THOMAS, ONTARIO
JANUARY 11, 1989
PAGE 1.
THE COUNTY OF ELGIN ROAD COMMITTEE .met at the Administration Building
on Wednesday, January 11, 1989 at 9:30 a.m. All members were present. Also
present were Mr. James Richards and Mr. Robert Stock of the Ministry of
Transportation of Ontario and the Engineer.
"MOVED BY: R. J. LAVEREAU
SECONDED BY: R. F. COLES
THAT THE MINUTES OF THE MEETINGS OF NOVEMBER 29 AND DECEMBER 15, 1988
BE APPROVED.
CARRIED. II
THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS:
1. Winter control had been extremely light.
2. The repairs to equipment had been light and as yet work had not been started
on preventative repairs for equipment for summer use.
3. The piling of gravel was continuing at both the Sparta and Pleasant Valley
Pits.
It is expected that a major decision will have to be made within several
weeks with regard to the Pleasant Valley Pit as to whether or not the
amount of stripping would be excessive for the gravel recovered.
4. Some dead trees had been cut.
5. Pavement patching had been heavy because of the recent freeze-thaw cycle.
THE ENGINEER REPORTED ON THE FOLLOWING:
1. All the 1988 funds had been expended except for approximately $4,700 (out
of the $10,000 allocated) for Tates Bridge. These funds could not be used
for any other purposes and would have to be returned to the Ministry of
Transportation.
2. Warden Ford and Reeve Martyn reported that an insurance settlement had been
reached with the Frank Cowan Company with regard to the hangar building.
CowanS had agreed to pay $45,000 which included:
(a) The cost of a report by Parker Consultants which detailed the damage
($3,500).
(b) Temporary repairs made last Fall.
(c) Cost of installation of electrical plug-in's for snowplows and sanders
for the winter. The Parker Consultant report detailed the estimated
ST. THOMAS, ONTARIO
JANUARY 11, 1989
PAGE 2.
costs at $30,000 to repair the wind damage. A further $60,000 would
be necessary to rehabilitate the rest of the building for the Ministry
of Labour1s approval for further use.
3. Construction of the Middlemiss Bridge by McLean-Taylor Construction Limited
was continuing with concrete work on the north abutment completed to the
bridge seat. Pile driving and concrete footings had been completed on both
the north and south piers. Work was underway on the south pier and approximately
20 feet of the north and south piers would be poured. Work on the south
abutment would be delayed until Spring.
The Contractor had completed approximately $250,000 (which did not include
the 10% holdback) to the end of 1988.
4. The Engineer met with the Township of Aldborough Council to discuss the
rezoning of the Loeters Gravel Pit on Road #6 and had pointed out potential
damage that could occur to the Township and County roads. The Township of
Aldborough had since rezoned the property for a gravel pit. The Committee
took no further action.
5. No reply had yet been received from the Ministry of the Environment in
response to the County of Elgin's request that the Ministry approve the
type of inflation index that the St. Thomas Sanitary Collection Services
would be required to use to pay their required grant toward Road #18 maintenance.
6. No further information had been received from the property owners on Road
#43 at the Phillmore Bridge. These permissions would be required so that
the grant requested could be reforwarded to County Council.
IIMOVED BY: C. WILLSEY
SECONDED BY: D. V. CHUTE
THAT THE FOLLOWING ACCOUNTS BE APPROVED FOR PAYMENT:
PAYLIST NUMBER 49 AMOUNTING TO $102,395.59
PAYLIST NUMBER 50 AMOUNTING TO $124,686.62
PAYLIST NUMBER 51 AMOUNTING TO $92,564.25
PAYLIST NUMBER 52 AMOUNTING TO $569,086.64
PAYLIST NUMBER 53 AMOUNTING TO $88,899.52
PAYLIST NUMBER 54 AMOUNTING TO $57,735.95
PAYLIST NUMBER 56 AMOUNTING TO $507.32
CARRIED.II
ST. THOMAS, ONTARIO
JANUARY II, 1989
PAGE 3.
Chairman Martyn and the Engineer reported on the Press Release from the
Honourable Marietta Roberts I , M.P.P. office which showed an increase in subsidy
of 25% over last year.s allocation for all municipalities in Elgin County.
Several overtures had been made by the Chairman and the Engineer to Marietta
Roberts. office with no results. After discussion it was agreed that Warden
Ford would issue a Press Release which set out the grant increases for 1988 to
1989 for each municipality. Mr. Richards was asked for the correct subsidy
comparison for 1988 and 1989 (copy of the Warden's press release is attached to
the Minutes).
The Engineer reviewed the attached 1989 Subsidy Allocation and Spending
Objectives received from the Ministry of Transportation of Ontario. The County.s
assessme'nts for Ministry of Transportation of Ontario purposes was approximately
1.5% more than in 1987. The contribution toward the Suburban roads by the City
of St. Thomas would increase by approximately 10% for an effective contribution
of approximately $50,000.
Supplementary by-laws for Road #30 construction and Tates Bridge must be in
the Ministry of Transportation of Ontario offices by March 1st which would mean
that they would have to be passed by the February Session of County Council.
A Road Levy should be set prior to the February Session of County Council.
The removal of the old County hangar building was discussed at some length.
It was expected to have the radio units removed from the building within the
week. The hydro had been disconnected. The Committee felt that there would
not be enough salvage value in the building to make it worthwhile for a demolition
contractor.s time and that because of the proximity of the radio towers and
other buildings it was not desirable to have a contractor who was not fully
bonded and insured to remove the building. After discussion. . .
"MOVED BY: R. J. LA VEREAU
SECONDED BY: H. F. LYLE
THAT THE COUNTY ENGINEER BE INSTRUCTED TO REMOVE THE COUNTY HANGAR BUILDING
AT WHITE STATION.
CARRIED."
ST. THOMAS, ONTARIO
JANUARY 11, 1989
PAGE 4.
Warden Ford, Reeve Martyn and the Engineer reported on a meeting with the
County of Middlesex (Warden, Chairman and the Engineer) on January 5th. The
County of Middlesex was expected to have a report from M. M. Dillon within two
months regarding their Environmental Study on the Tates Bridge. It was understood
that M. M. Dillon would hold another public meeting (likely in the Glencoe
area). The Committee asked that the final report include the letter from the
Ministry of Transportation of Ontario (reproduced in full) stating that the
Ministry did not have funds to replace the bridge. It would be necessary for
the Committee to deal with the report when received and make a recommendation
to County Council. A by-law would be required and an application made to the
Ontario Municipal Board if Council felt that they wished to close the bridge.
It was not likely that a formal Hearing of the Board could be held before Fall.
Chairman Martyn reported that the County of Middlesex was extremely anxious
to continue work on the Highbury-Radio Road Link and planned to complete with
base coat paving, the portion between the Elgin County line and the Belmont-Glanworth
Road. Engineering and land purchase would continue on the rest of the road.
They also hoped to start work on the swamp south of the Wilton Grove Road as it
would have to be loaded in three stages and would take eight to nine months for
each stage to settle.
Chairman Martyn also reported that the London Suburban Road Commission had
assumed the northerly portion of the road and would be applying for a supplementary
by-law for that portion. The County would apply for the portion north of the
Elgin County line.
It would also be necessary for the County of Elgin to apply for a supplementary
by-law to continue the work on Road #30.
The Engineer was instructed to forward a letter to the Mayor and members of
Council of the City of St. Thomas outlining the progress made by the Counties
of Elgin and Middlesex on the road to date and give both Counties. plans for
1989.
ST. THOMAS, ONTARIO
JANUARY 11, 1989
PAGE 5.
Chairman Martyn reported on the problems that the Township of Yarmouth was
having in acquiring the CSX right-of-way. The CSX was in the process of selling
the right-of-way to private owners. It was agreed by the Committee that further
attempts should be made to contact the CSX Corporation and discuss with them
the possibility of local municipalities or the County purchasing the right-of-way
in Aldborough, Dunwich, Southwold and Yarmouth Townships. After some discussion.
"MOVED BY: D. J. AVRAM
SECONDED BY: E. NEUKAMM
THAT THE WARDEN, CHAIRMAN, REEVE LYLE, REEVE MEZENBERG AND THE ENGINEER BE
A COMMITTEE TO MEET WITH THE CSX CORPORATION TO ASCERTAIN IF THE CSX
RIGHT-OF-WAY THROUGH, YARMOUTH, SOUTHWOLD, ALDBOROUGH AND DUNWICH TOWNSHIPS
CAN BE OBTAINED BY THE LOCAL MUNICIPALITIES INDIVIDUALLY OR BY THE COUNTY.
CARRIED."
The Engineer was instructed to contact Ontario Hydro to ascertain if they
had made any decisions with regard to the use of the right-of-way for their
hydro corridor from the Southwold-Dunwich Townline westerly.
THE MEETING ADJOURNED FOR LUNCH
AFTER LUNCH . . .
The Insurance Review (attached) was discussed at some length. The Committee
did not recommend any changes to the Property Committee for the Januarv 27th
meeting.
"MOVED BY: R. J. LA VEREAU
SECONDED BY: C. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED AUTHORIZING THE
WARDEN AND CLERK TO SIGN PLANS EXPROPRIATING LAND FOR WIDENING COUNTY ROAD
ALLOWANCES AS REQUIRED IN 1989 ON THE FOLLOWING ROADS AS SHOWN ON
SCHEDULE I A I .
CARRIED."
ST. THOMAS, ONTARIO
JANUARY II, 1989
PAGE 6.
SCHEDULE IAI
I. County Road #2 - Lot 20, Concessions VIII and IX, Township of
Aldborough.
2. County Road #4 - Lots IAI to ID1 and I to 5 (inclusive), Concessions VII
and VIII, Township of Aldborough.
3. County Road #8 - Lots 12 and 13, Concession VIII, Township of Dunwich.
4. County Road #14 - Lot IC', Concession III, Township of Dunwich.
5. County Road #16 - Lot 33, North and South of Talbot Road East Branch,
Township of Southwold.
6. County Road #20 - Lots 15 and 16, North Talbot Road North Branch, Township
of Southwold.
7. County Road #22 - Lots 7 and 8, Concession IV, Township of Yarmouth.
8. County Road #27 - Lots 15 and 16, Range I and 2, North of Union Road,
Township of Southwold.
9. County Road #27 - Lot I, Second Range East of River Road, Township of
Southwold.
10. County Road #30 - Lots 7 to 9, Concession XIII, Township of Yarmouth.
II . County Road #43 - Lot I, Concessions III and IV, Township of Bayham.
12. County Road #43 - Lot 35, Concessions III and IV, Township of Malahide.
13. County Road #45 - Lots 33 and 34, South of Talbot Road East Branch, Township
of Southwold.
14. County Road #46 - Lot 114, North Talbot Road, Township of Bayham.
"MOVED BY: D. V CHUTE
SECONDED BY: A. K. FORD
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A RESOLUTION BE PASSED AUTHORIZING
THE WARDEN AND CLERK TO SUBMIT TO THE MINISTRY OF TRANSPORTATION OF ONTARIO
A PETITION FOR SUBSIDY FOR ROAD EXPENDITURES MADE ON THE COUNTY OF ELGIN
ROAD SYSTEM FROM JANUARY I, 1988 TO DECEMBER 31, 1988.
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY II, 1989
PAGE 7.
The Chairman and Engineer reported that a considerable amount of work
remained on St. George Street. The Chairman stated that the finished coat of
asphalt from the sewer project would be placed in late 1989 and all drainage
should be completed before that time as well as any curb and gutter required.
Four municipal drains had been petitioned for and a considerable amount of
engineering work had been completed by the Township~ Consultant. The Chairman
reported that the residents in the area were strongly in favour of the drainage.
It appeared that curb and gutter for traffic control would be required at the
intersections of St. George Street and Nathan Street and St. George Street and
Ryan Street and at the curves near Hydro Road and the Canadian National tracks.
It would also be necessary to continue with the movement of the hydro poles.
Engineering had been completed by Ontario Hydro and a bill for $1,200 (the
County's share) would be forthcoming.
Curb and gutter should be completed on the St. George Street hill as it was
impossible to keep the shoulders in good condition due to the erosion. The
Committee agreed that the costs should be placed in the estimates and dealt
with by the Committee during Budget session. The work would come under the
St. Thomas Suburban Road Commission. Reeve Martyn stated that the City was not
interested in annexing the St. George Street-Lynhurst area at the present time.
"MOVED BY: R. J. LAVEREAU
SECONDED BY: R. F. COLES
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE MEMBERSHIP FEES FOR THE ONTARIO
GOOD ROADS ASSOCIATION AND THE ROADS AND TRANSPORTATION ASSOCIATION OF
CANADA BE PAID.
CARRIED. II
The Township of Aldborough proposed zoning by-law amendment for property on
Road #3 (Furnival Road), just south of Highway #401 was discussed. Reeve
Mezenberg stated that the entrance to the property was proposed between the Lee
Farm Equipment property and the house to the north on the west side of Road #3.
.The members inquired if the entrance would come under the control of the Ministry
of Transportation of Ontario. The Engineer was instructed to ascertain the
Ministry's position on the matter. The rezoning would allow for commercial
ST. THOMAS, ONTARIO
JANUARY 11, 1989
PAGE 8.
development consisting of a gas bar, motel and restaurant. As there would be a
considerable number of turning movements the entrance should be located as far
from the Highway #401 ramps as possibl~ to eliminate conflict because of the
limited vision caused by the overpass on Highway #401. Committee felt that the
property entrance should be located off the Township road opposite the Township
office.
A zoning by-law amendment from the Village of Dutton was discussed. The
owner wished to rezone property from agricultural to residential use including
a home occupation on the north side of Road #13 at the east limit of Dutton.
The Engineer noted that the property was presently being severed and that the
owner would have to meet the County.s requirements for entrances and drainage.
A general policy regarding work required to meet severance requirements on
County roads regarding entrances and drainage was discussed at some length. The
Committee felt that this was required. It would have to be decided if all work
had to be completed before the severance approval was grant(~d. Presently an
undertaking with a deposit was sufficient. This had proved to be less than
satisifactory in several cases (Road #24 in Port Bruce). The Committee agreed
to discuss the matter at the next meeting.
The Committee agreed that a general driveway by-law was required. The
County of Kent was proposing to convene a meeting shortly on the matter and
hopefully the County of Kent by-law could be used by the County of Elgin (meeting
February 7th with County Engineers).
"MOVED BY: D. V. CHUTE
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE 1988 - 1989 ROAD COMMITTEE ACT
AS THE COMMITTEE FOR THE FOLLOWING PURPOSES:
(A) SOLID AND LIQUID WASTE DISPOSAL.
(B) MOSQUITO CONTROL FOR THE PREVENTION OF ENCEPHALITIS.
(C) LAKE ERIE EROSION.
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY II, 1989
PAGE 9.
"MOVED BY:
D. J. AVRAM
SECONDED BY: R. J. LAVEREAU
THAT THE FEES FOR THE 1989 COUNTY OF ELGIN ROAD SUPERINTENDENTS ASSOCIATION
FOR THE ENGINEER, ASSISTANT ENGINEER, SUPERINTENDENT AND ASSISTANT
SUPERINTENDENT BE PAID (BEING $50.00 PER MUNICIPALITY PLUS $10.00 FOR EACH
MEMBER).
CARRIED."
"MOVED BY:
C. WILLSEY
SECONDED BY: E. NEUKAMM
THAT THE COUNTY ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) THE ONTARIO GOOD ROADS ASSOCIATION ANNUAL CONVENTION.
(B) THE MUNICIPAL ENGINEERS' ANNUAL MEETING IN CONJUNCTION WITH THE
ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(C) THE ROADS AND TRANSPORTATION ASSOCIATION OF CANADA CONVENTION.
(D) THE MUNICIPAL ENGINEERS ANNUAL WORKSHOP.
(E) THE SUBURBAN ROAD COMMISSION ANNUAL MEETING.
CARRIED."
"MOVED BY:
H. J. MEZENBERG
SECONDED BY: R. J. LAVEREAU
THAT THE ASSISTANT ENGINEER BE AUTHORIZED TO ATTEND THE FOLLOWING CONVENTIONS
AND/OR MEETINGS AND THE SAME BE REPORTED TO COUNTY COUNCIL:
(A) THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(B) THE MUNICIPAL ENGINEERS' ANNUAL MEETING IN CONJUNCTION WITH THE
ONTARIO GOOD ROADS ASSOCIATION CONVENTION.
(C) THE MUNICIPAL ENGINEERS ANNUAL WORKSHOP.
(D) THE SUBURBAN ROAD COMMISSION ANNUAL MEETING.
~.-...."
CARRIED. II
ST. THOMAS, ONTARIO
JANUARY II, 1989
PAGE 10.
"MOVED BY:
R. F. COLES
SECONDED BY: H. F. LYLE
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE COUNTyrS REPRESENTATIVE ON THE
ST. THOMAS SUBURBAN ROAD COMMISSION, MR. ALBERT AUCKLAND BE AUTHORIZED TO
ATTEND THE ONTARIO GOOD ROADS ASSOCIATION CONVENTION, THE SUBURBAN ROAD
COMMISSION OF ONTARIO EXECUTIVE MEETINGS AND THE ANNUAL MEETING OF THE
SUBURBAN ROAD COMMISSION OF ONTARIO WITH THE USUAL CONVENTION EXPENSES,
MILEAGE AND OTHER EXPENSES PAID AS OCCAISIONED FOR MEETINGS OF THE SUBURBAN
ROAD COMMISSION ASSOCIATION.
CARRIED. II
"MOVED BY:
E. NEUKAMM
SECONDED BY: C. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE HONOURARIUM FOR THE COUNTY
MEMBER ON THE ST. THOMAS SUBURBAN ROAD COMMISSION, MR. ALBERT AUCKLAND BE
$175.00 PER ANNUM FOR A PERIOD OF FEBRUARY I, 1989 TO JANUARY 31, 1990.
CARRIED. II
"MOVED BY:
D. J. AVRAM
SECONDED BY: R. J. LAVEREAU
THAT THE COUNTY ENGINEER BE AUTHORIZED TO ATTEND MEETINGS AS REQUIRED TO
MEET WITH GOVERNMENT GROUPS WITH REGARD TO SOIL STEEL STRUCTURES, AND
HORIZONTAL ELLIPSE CULVERTS (PIPE ARCH CULVERTS).
CARRIED. II
"MOVED BY:
R. J. LAVEREAU
.'P'-"'"
SECONDED BY: C. WILLSEY
THAT WE ADJOURN TO 9:00 A.M., WEDNESDAY, JANUARY 25, 1989.
CARRIED. II
,
Aff/J ~~/ ~
'CHAiRM~ '"
"
.
COUNTY OF ELGIN ROAD DEPARTMENT
INSURANCE REVIEW 1989
JANUARY 1989
The following is a list of Policies in effect on County Buildings,
Property and Liability. Unless otherwise stated Policies are through the
Frank Cowan Company and are due January 29, 1989.
. I
,. MUNICIPAL LIABILITY
(a) The liability limit for each claim in 1988 was $7,000,000.
The County's General Liability Policy protects the Road
Department, including non licensed equipment and road liability
operations, County Road Department employees and volunteers.
This Policy has an Environmental Liability Clause exclusion. (See
Item #8)
The 1988 Liability charged to the Road Department was $21,940.00
($19,050.00 subsidized by the Ministry of Transportation at $635.00
each to 30 unlicensed units and $2,890.00 non subsidized).
The Policy includes coverage of bodily injury, death, damage to
property, personal injury liability (libel and slander), blanket
contractual agreement and any liability the County might incur
through issuance of a permit (moving, location, etc.).
The Policy also contains an employer's liability clause which
covers the County in the case where an employee is not considered
a workman under the Workers' Compensation Board.
The Policy in 1988 was through the General Accident Company for
the primary coverage and the excess was provided by the' Guarantee
Company of North America and other Companies.
(b) Liability limits $7,000,000 protects the County against damage
suits, etc., involving vehicles not owned by the County but working
for the County (eg., private dump trucks, private cars, etc.).
Liability for licensed vehicles borrowed or hired by the County is
$150,000.00 ($100.00 Deductible). The coverage includes all
employees, officials of the County, members of the Council and
volunteers. The cost was $410.00.
A "Contractual Liability Extension" is included in the Policy.
. . . . . . . . . . . . . . . . .2/
COUNTY OF ELGIN ROAD DEPARTMENT
INSURANCE REVIEW 1989
PAGE 2
(c) Errors and Ommissions
Liability limits $7,000,000. Protects the County against claims
that allege that an error and/or ommission type by Council Members
and Employees have resulted in a financial loss, rather than
bodily injury or property damage loss covered by Municipal
Liability. Also includes misrepresentation and unintentional
error in administration of employee benefits. (Charge to Road
Department in 1988 was $1,207.00.)
2. AUTOMOTIVE FLEET
The Automotive Schedule for 1988 was 34 vehicles, ,2 trailers and a
float. A number of vehicles have been "Valued" - Total aggre~gate value
of all Road Department Vehicles for 1988 was $1,442,000.
The liability limit is $7,000,000 with $2,500.00 deductible per accident
for physical damage claims. We received an excellent merit rating for
1987. A Blanket Coverage on the fleet is in effect (ie., replacement
of vehicles if lost, be a vehicle of the same use, kind and size if one
is lost regardless of the a~signed value of the unit lost). [Other than
"Valued" items which will be paid for at the valued amount in the policy.]
Covers inappropriately licensed drivers. Cost of Fleet Insurance was
$14,585.00 in 1988.
3. FLOATER POLICY
$2,500.00 Deductible Clause covers Road Department Equipment, Materials
and is "All Risk":
(a) . Non licensed equipment (including snowplowing equipment).
(b) Radio and tower.
(c) Moveable property of others rented, borrowed or leased.
(d) Valuable papers.
(e) Engineer's Office (furniture, etc.).
(a) The non licensed equipment includes graders, tractors, loaders,
snowplows, sanders, etc., which totaled $2,260,500 in 1988 (55
items).
As in the Fleet Policy, this Policy is a Blanket Coverage; (ie.,
Replacement value, new item for item lost of the same silze and
. . . . . . . . . . . . . . . . . .3/
(,
COUNTY OF ELGIN ROAD DEPARTMENT
INSURANCE REVIEW 1989
PAGE 3
options); some items have been "Valued" and would if lost be
replaced with a piece of used equipment of similar valuE~.
No insurance is carried on stock items and tools.
(b) Radio tower was valued at $12,000.00 and insured against "AII
Risk" (lightening, droppage, etc.).
(c) Moveable property of others to value of $150,000.00 - Pfemium
$100.00 per year losses paid on actual cash value. Protects County
for rented, borrowed and leased equipment.
(d) Valuable papers - replacement including any necessary work to
regather the information - Value $500,000.00 including fest of
County.
Accounts Receivable (Including information to regather the
information) $500,000.00 - ie., ledgers, invoices, etc.
(e) Furniture, etc., in Engineer's Office - Replacement value.
Premium includes valuable papers and accounts receivable.
Total Equipment Floater Policy, including office furniture was
$8,613.00 in 1988.
4. BOILER AND MACHINERY POLICY (ALSO KNOWN AS ENGINEERING POLICY)
Policy insures boilers, pressure vessels, tanks, etc., including boiler,
hot water tank, air tank, etc., at County Garages and air tanks and
compressors, sprayers, etc., on mobile equipment. For repair and
replacement of equipment due to rupture, etc. Limit per accident
$1,000,000 ($2,500.00 Deductible). Premium in 1988 $422.00.
Policy is comprehensive.
5. CRIME PACKAGE
Fidelity Bond in the amount of $300,000 on all County EmploY1ees and
Members of Council for the protection of the County against dishonest
acts of insureds. Road Department share of premium in 1988 was
$302.00. Policy also covers audit expenses incurred in determining
and qualifying the loss.
..............4/
COUNTY OF ELGIN ROAD DEPARTMENT
INSURANCE REVIEW 1989
"'~,
PAGE 4
6. COUNTY ROAD DEPARTMENT BUILDINGS
All Peril POlicy including fire, wind, malicious acts, damage from
falling objects (ie., radio tower and aircraft), water pipe rupture.
Blanket coverage applicable to main garage only. All others valued.
Main Garage
Storage Building Hangar
Old Storage Building
White's Station Salt Building
Bayham Township Salt Building
Dunwich Township Salt Building
1988
$706,400
150,000 (Valued)
25,000 (Valued)
35,000 (Valued)
25,000 (Valued)
30,000 (Valued)
$971.400
;'
Premium in 1988 - $2,914.00.
Since July of 1988, we have suffered a loss on the Storage Building
Hangar and the building is now vacant (other than Radio Equipment for
which arrangements are being made to move) and no longer covered for
Insurance (although the Radio Equipment and the Tower are still covered.)
A report of Frank Cowan on the Building recommends that the ~Iain Garage
Depot be increased to $886,000 and includes the Dover Rotary Hoist and
Overhead Crane (insured for $50,000 in 1988). Thus, the increase is from
$756,400 to $886,000.
The Report made no other recommendations regarding the Road Department
Property or Equipment.
(Recommendations [attached] with regard to the Main Garage have been
noted and appropriate measures taken other than a complete security fence.
7. An Environment Risk Policy was purchased covering the County and its
Employees from all environmental risks - with a maximum limit of
$1,000,000 per occurence and $2,000,000 Aggregate limit per Insurance
year. Subject to a mandatory self insured retention of $5,000 per
occurence with an annual Premium of $6,160 for all County Operations
of which all was charged to Roads and none of which was subsidlized by
the Ministry of Transportation of Ontario.
,~
8. Total cost of insurance through Frank Cowan Company Limited in 1988 was
$56,68~.00 of which $9,178.00 was not subsidized by the Ministry of
Transportation of Ontario.
r
/
f'
..
(
""---
LOCA TION
HAZARD AND/OR RECOMMENDATION
3. AnHINlSTRATJON OFFTCES
1,50 SUNS I~T J)I{ LV E
ST. 'l'110HAS
1. Empty fire extinguishers found in hose cabinets
shollld elther he serviced or removed to prevent
COil fus:ion durJng an emergency.
2. Smoke barrier and fire doors should not be hooked,
wired or wedged open. These doors cannot serve
their intended purpose if this practice continues
and could endanger the safety of others in an
emp rp,ency.
15. HAIN GARAGE &
EQUIPHENT DEPOT'
WHITES STATION
1. The parts '<lash:tng bin should have a lid complete
wi th n fusih 1e 1:ink. Such H device would allow
the lid to fall 1n the event: of Cl fire. The
grinder located adjacent to the bin should be
relocated so that sparks cannot ignite the cleaning
solvellt.
2. HoodC'1l wedges should not be used to hold smoke
barrier and fire doors open.. In the event of a
serio\1s fire these fire prevention devices will
be of no use.
3. COllsidenltion should be giv€~n to installing
ell1eq~ency lighting in the hall and down the
stairwell leading from the ~3econd floor change
rooms to the ground level exit.
4. Drums containing combustible liquids such as
varsnl, etc. should be moved away from possible
sources of ignition such as batteries.
5. Steel barrier posts should be installed at the
gnsol:ine pumps Hhich should prevent fire and/or
damnge caused by collision ,,,i th vehicles.
(Pictllre Reference)
6. ^ll propane, cylinders should be sto red outside
of buildings which should prevent explosion and/or
[1 re due to faulty valve, etc..
7'. 'rall grass surrounding storage buildings should
be cut to eliminate possible damage caused by
grass fire.
(Picture ReferEmce)
8. Consideration should be given to proper security
fencing of perimeter yard areas. Equipment stored
in the open in the yard areas present an attraction
to children of all ages.
(p:tc tu re Reference)
\
FltANI{ COWAN COI\11:>>ANY LIMI1rED
Risk Management Services
,/
, ROBERT G. MOORE, B. Sc., P. ENG.
Engineer and Road Superintendent
~ ..
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5Vl
TELEPHONE (519) 631-5880
NEWS RELEASE
...
ST. TIIO~1AS, ONTARIO - JANUAR): 12,1989.
Albert Ford, Warden of the County of Elgin, today released
tile amount of initial Road Subsidy provided by the Provincial r~inistry
of lransportation for municipal roads in Elgin County. The 1989
Subsidy Allocation for all municipalities is $9,090,1100 which is an
increase of $284,800 or 3.23% from the $0,805,600 Allocation in 1980.
Warden ford noted that the increases granted by the Ministry
vary from a low 1.37% to a high of 10% depending on the municipality.
Comparisons of Road Subsidy Allocations are as follows:-
Suhsidy Allocation by
Ministry of Transportation Increase % Increase
Nu_r.!.! c i paJJ!l 1988 1989 in 89 over 1988
City of St. Thomas $1,352,000 $1,389,500 $37,500 2. 77~r.
1m-Ill of Aylmer 151,500 154,500 3,000 1 . 98~r.
Village of Belmont 20,000 20,500 500 2.5%
, Village of Dutton 31,500 34,500 3,000 9.5%
Village of Port Burwell 36,500 37,000 500 1.37%
Village of Port Stanley 78.500 00,500 2,000 2.55%
Village of Rodney 26,500 27,000 500 1. 8m~
Village of Springfield 16,000 16,300 300 1 . 88 ~i
Village of Vienna 22,000 23,000 1,000 4.55)',
Village of ~est Lorne 30,500 31,000 500 1.64'X,
Township of Aldborough 254,000 279,400 25,400 I Ol~
10wnship of Dayham 260,700 275,000 14.300 5.48%,
Township of South
Oorchester 122,500 127,800 5,300 4.33%
Township of Ounwich 235,100 253,500 18,400 7 . 03~,
Township of Malahide 244,700 257,200 12,500 5.1%
Township of Southwold 287,000 296,000 9,800 3.41%
Township of Yarmouth 289,900 307,800 17.900 6.17%
County of Elgin Road
System 5,346,700 5,479,100 132,400 2.48%
The Tola I for a II
~lunicipal j ties in
1he County of Elgin 8,805,600 9,090,400 284,800 3.23%
The Road Subsidy covers both construction and maintenance
work on the Municipal Road System.
Harden Ford stated that with regard to the County of Elgin
I~oad System the allocated funds for construction were only 95.6% of
those allocated for 1908 and thus construction work would have to bE!
curtailed in 1909.
COUN1~ Of ELGIN ROAD DEPAR1MEN1
COMP~RlSON Of MINlS1R~ Of 1RANSPOR1A110N Of ON1ARIO
~A110N AND SPENDING OBJEC11~ES
J~NU~R~ 11, 1989
1989
.::---
1988
::.--
$5,479,100
$5,346,700
(lNCRE~SE 2.4810)
$6,878,900
SUBSID~ ALLOCA1l0N B~ HIE
M 1 N 1 S1R~ Of 1 RANSPOR1 A 11 ON Of ON1 AR 10
$6,710,500
SPENDING OBJEC11~E ALL 11EMS
(SUPPLEMEN1AR~ B~-LAWS N01 INCLUDEO)
CONS1RUC110N OBJEC11~E $3,112,200 $2,975,000
(1989 IS 95.6% Of 1988 OBJEC11~E)
MAIN1ENANCE AND O~ERHEAD $2,878,900 $3,074,900
(INCLUDING MISCELLANEOUS DRAINAGE ALLOWANCE) (INCREASE 6.8%)
(INCLUDES ALLOCA110N Of $19,000 10
MAIN1AIN ROAD #18 fROM HIGHWA~ #4 10
S1. 1HOMAS SANI1~R~ COLLEC110N L~NDflLL SI1E.)
~
(ALL I1EMS INCLUDED IN ABO~E 101AL)
$647,000
$749,000
M~CHINER~ ~ND HOUSING
(INCREASED 10 ASSlS1 IN GARAGE
REPLACEMEN1, NE1 RESUL1 Af1ER GARAGE
REPLACEMEN1 $100,000 LESS fOR
EQUIPMEN1.)
URBAN REBA1E ALLOCA110N
(IN 1988 URBAN REBA1ES WERE $86,757)
$80,000
$72,400
N01E: CONS1RUC110N ALLOCA110N WAS 3.3% Of APPRO~ED ROAD AND BRIDGE NEEDS
~ IN 1988 AND 2.74% Of APPRO~ED NEEDS IN 1989 (83% Of 1988 ALLOCA110N).
ASPHAL1 RESURfACING ALLOCA110N REMAIND CONS1AN1 A1 12%.
NEEDS INCREASED fROM 1987 10 1988 B~ APPROXIMA1EL~ 4.6%.
MINlS1R~ Of 1RANSPOR1A110N Of ON1ARIO IN111AL ALLOC~110N
_:.0--- ~ - ~
$5,479,100
101AL SPENDING ALLOCA110N
LESS: SUBSID~ fOR URBAN REBA1ES (50% of $80,000) 40,000
:::::.--
-----
NE1 SUBSID~ ~,~
$6,798,900
A~~lL~BLE fOR WORK (80%)
AC1UAL URBAN REBA1ES @ $94,000
CON11NUED . . . · ·
- 2 -
LESS: SUBSIO~ (50% of $94,000)
~
$5,479,100
47,000
----
.~~~ki.10..s1
$6,790,100
A~AILABLE fOR ~ORK (80%)
(OIffERENCE $9,000~)
~
$6 ,790 , 100
94,000
----
$6,884,100 1:
5,479,100
----
ll,405~000
- -:-~
WORK
URBAN REBA1ES
LESS: MINISTR~ Of TRANSPORTATION Of ONTARIO SUBSIO~
$52,000
EffECTI~E CONTRIBUTION Of CIT~ Of ST. THOMAS
10WARD' SUBURBAN ROADS
PRELIMINAR'i LE\J'i
$1,353,000
TO BE AOIlEIl: ROAO #30 SUPPLEMENTAR~
- -
TATES BRIIlGE SUPPLEMENTAR~
ITEMS NOT SUBSIIlIIEO B~iHE MINISTR~ Of TRANSPORTATION
OF ON1ARIO
1988 LE\J'i $1,461~OOO
l'
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION
1989
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
1. McLean-Taylor Construction Ltd. of St. Marys continues work. on the
Middlemiss Bridge on County Road #14 over the Thames River. To date
they have completed concrete work on the North abutment to the top of
the bridge seat. They have also completed pile driving for both the
North and South piers and concrete footings and are in the process of
pouring concrete at the South pier. Construction including pile
driving on the South abutment will not be started until Spring. No
unusual problems have been encountered to date.
2. We have negotiated a $45,000.00 settlement with Frank Cowan Company for
damage to the County's main hangar storage building at White's Station.
The bUilding which is a portion of an airforce hangar was moved to the
site in the late 1940's and suffered wind damage during the summer of
1988. The settlement includes approximately $6,000.00 which the County
inourred making temporary repairs, installation of temporary hydro
facilities (for block heater plug-ins for trucks for the winter) and
a report by Parker Consultants which was required by the Insurance
Company to detail the damage. As the Parker report indicated that an
additional $64,000.00 of work not associated with the wind damage
would be required to rehabilitate the building (total cost of rehabili-
tation estimated at $91,000.00), your 1988 Road Committee decided to
evacuate the building and make plans to build a new storage building
in 1989. All equipment an~ materials have been removed from the old
garage and arrangements have been made to remove the radio equipment.
It is hoped to complete this removal within the next two(2) weeks. The
Engineer has been instructed to remove the old building as soon as
possible.
3. The Warden, Chairman, and the Engineer met with the Warden and Chairman
of the Middlesex County Road Committee and the Middlesex County
Engineer to discuss continuing work on the Radio-Highbury Road link.
In 1988 your Committee expended $400,000.00 on the Elgin County
portion of this link. A like expenditure in 1989 would complete the
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION 1989
P J\GE 2
work in Elgin County other than a top coat of asphalt and minor trim
work. The Committee was assured by Middlesex that they are proceeding
with work as rapidly as possible and expect to complete the portion
between the County boundary and the Belmont-Glanworth Road this year
and to start the placement of fill over the swamp South of the Wilton
Grove Road. Continuance of work in both Counties is subject to
supplementary By-Law approval by the Ministry of Transportation of
Ontario.
4. We have been informed by Middlesex County that the Environmental Report
by M. M. Dillon Engineering regarding Tate's Bridge should be available
to the Committee for study within two(2) months.
5. We have appointed a Committee consisting of the Warden, the Chairman,
Reeve Lyle, Reeve Mezenberg and the Engineer to meet with CSX
Transportation to ascertain if the CSX right-of-way through Yarmouth,
Southwold, Dunwich and Aldborough can be obtained by the local
Municipalities individually or by the County.
The Engineer is presently trying to arrange a meeting with CSX
Representatives.
6. We have been advised by the Ministry of Transportation of Ontario that
the spending objective for 1988 will be $6,878,900.00 and the subsidy
allocation will be $5,479,100. The subsidy allocation is an increase
of 2.48% from 1988. The construction objective for the County of Elgin
and the St. Thomas Suburban Road Commission is $2,975,000 (road and
bridge construction and asphalt resurfacing) which is only 95.6% of
the 1988 objective. Construction allocations to the Counties and
Regional Municipalities were based on 2.74% of their approved needs
for road and bridge construction for 1989 compared to 3.3% in 1988
(a reduction of 17%). Asphalt resurfacing allocations remain constant
at 12%. The County's total road and bridge needs in 1988 were
approximately $56~000,000.OO which was a 4.6% increase from the
previous year.
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION 1989
PAGE 3
7. Preliminary Budget work will be started by your Committee shortly.
WE RECOMMEND:
1. That a Resolution be passed authorizing the Warden and the Clerk to
submit to the Ministry of Transportation of Ontario the petition of
the County of Elgin for subsidy on road expenditures made on the
County of Elgin road system from January 1, 1988 to December 31, 1988.
2. That the Membership fees for the Ontario Good Roads Association and
the Roads and Transportation Association of Canada be paid.
3. That a By-Law be passed authorizing the Warden and the Clerk to sign
plans expropriating land for Widening of County Road allowances as
required for 1989 on the following roads:
(a) County Road # 2
(b) County Road # 4
(c) County Road # 8
(d) County Road #14
(e) County Road #16
(f) County Road #20
(g) County Road #22
(h) County Road #27
(1) County Road #27
(j ) County Road #30
(k) County Road #43
Lot 20, Concession VIII and IX
Township of Aldborough
Lots A to D and 1 to 5 (inclusive),
Concessions VII and VIII,
Township of Aldborough
Lots 12 and 13, Concession VIII,
Township of Dunwich
Lot 'C', Concession III,
Township of Dunwich
Lot 33, North and South of Talbot Road,
East Branch
Township of Southwold
Lots 15 and 16,
North Talbot Road, North Branch,
Township of Southwold
Lots 7 and 8, Concession IV,
Township of Yarmouth
Lots 15 and 16, Range 1 and 2,
North of Union Road,
Township of Southwold
Lot 1, 2nd Range East of River Road,
Township of Southwold
Lots 7 to 9, Concession XIII,
Township of Yarmouth
Lot 1, Concessions III and IV,
Township of Bayham
..:
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
JANUARY SESSION 1989
(I) County Road #43
(m) County Road #45
(n) County Road #46
P J\GE 4
Lot 35, Concession III and IV,
Township of Malahide
Lots 33 and 34,
South of Talbot Road, East Branch,
Township of Southwold
Lot 114, North Talbot Road,
Township of Bayham
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
ST. THOMAS, ONTARIO
DECEMBER 15, 1988
PAGE 1
THE COUNTY OF ELGIN ROAD COMMITTEE met at the Administration Building at 4:30
p.m. on December 15, 1988 in conjunction with County Council. Present were:
Warden Albert Ford
Reeve of Dunwich Township
Reeve Harry J. Mezenberg
Reeve of Aldborough Township
Reeve of Southwold Township
Reeve Hugh F. Lyle
Reeve William A. Martyn
Reeve of Yarmouth Township
Reeve Emil Neukamm
Reeve of Malahide Township
Reeve D. Vane Chute
Reeve of Bayham Township
Reeve Clarence Willsey
Reeve of South Dorchester Township
Reeve Doug J. Avram
Reeve of the Town of Aylmer
Reeve of the Village of Port Stanley
Reeve of the Village of Rodney
Reeve Ray J. Lavereau
Reeve Robert F. Coles
THE ENGINEER NOTED that Provincial Legislation and County By-Laws had been
changed and that all members of the Committee had equal privileges and were able to make
and vote on Resolutions.
"MOVED BY:
R. J. LAVEREAU
SECONDED BY:
E. NEUKAMM
THAT BILL MARTYN BE CHAIRMAN OF THE COUNTY OF ELGIN ROAD COMMITTEE FOR
1988-89.
CARRIED. II
THE CHAIRMAN THANKED the Committee for the Honour accorded him.
THE ENGINEER REPORTED that the County would be required to appoint a Representa-
tive to the St. Thomas Suburban Road Commission for a three-year period commencing the
first of February, 1989 in accordance with the Public Transportation Act.
"MOVED BY:
SECONDED BY:
E. NEUKAMM
C. R. WILLSEY
THAT WE RECOMMEND TO COUNTY COUNCIL THAT A BY-LAW BE PASSED APPOINTING
ALBERT AUCKLAND AS THE COUNTY OF ELGIN REPRESENTATIVE ON THE ST. THOMAS
SUBURBAN ROAD COMMISSION FOR A THREE (3) YEAR PERIOD COMMENCING FEBRUARY
1, 1989.
CARRIED. II
ST. THOMAS, ONTARIO
DECEMBER 15, 1988
PAGE 2
THE CHAIRMAN AND ENGINEER REPORTED on quotations which closed in late
November for dump boxes. They reported that after looking into the Tender of Viking
Cives they felt that the quotation did not meet specifications and as such was not a
valid Tender. Viking Cives were unable to show any equipment that they had made that
would meet the County's specifications.
"MOVED BY:
SECONDED BY:
D. V. CHUTE
D. J. AVRAM
THAT WE ACCEPT THE QUOTATION OF FRINK CANADA, CAMBRIDGE, ONTARIO FOR
THE SUPPLY OF TWO(2) DUMP BOXES AND TARPAULIN COVERS COMPLETE AS PER
THEIR QUOTATION AND COUNTY SPECIFICATIONS AT $38,622.96 INCLUDING
INSTALLATION AND PROVINCIAL SALES TAX AND THAT WE ACCEPT THEIR
QUOTATION OF $15,433.20 FOR THE REMOVAL OF SNOWPLOW EQUIPMENT FROM
COUNTY TRUCKS #84 AND #88 AND ITS INSTALLATION ON TWO(2) NEW COUNTY
TRUCKS AND THE INSTALLATION OF EQUIPMENT AS NECESSARY ON TRUCKS #84
AND #88 FOR COUNTY DUMP TRUCK AND SANDER PURPOSES.
CARRIED. II
CHAIRMAN MARTYN REPORTED that the Township of Yarmouth has had discussions
with representatives of the CSX Transportation Company and that it appeared that CSX
was ready to sell portions of the CSX right-of-way to private individuals in Yarmouth
Township to facilitate the removal of the bridge over Kettle Creek.
CHAIRMAN MARTYN REPORTED that the Township of Yarmouth wished to have control
of the CSX right-of-way and inquired as to the wishes of other municipalities. It was
pointed out that CSX right-of-way from Shedden westerly was landlocked between an
Ontario Hydro right-of-way and the old Canada Southern Railway right-of-way and as such
was of little benefit to anyone. Ontario Hydro was looking at portions of the right-of-
way in Dunwich and Aldborough Townships for a new transmission line.
\
It was also noted that portions of the right-of-way might be useful as a
utility right-of-way for water pipeline or sanitary sewage gathering lines.
After some discussion, the matter was referred back to the Chairman and
the Engineer to contact the National Transportation Agency to ask that CSX be asked to
fulfill the terms of their agreement for the abandonment, ie, to negotiate with the
municipalities for the sale of the right-of-way to them and in particular, the portion
S1. 1HOM~S, ON1~RIO
DECEMBER '5, '988
, '
p~GE 3
required by the TownshiP of ~armouth. The Chairman and Engineer to report at the
next meeting or the Chairman to call a special meeting of committee to discUSS the
matter if he felt that one was required.
.-/
SECONDED B'{:
T\1I\T \<JE I\OJOURN TO JI\NUI\R~ H, JI\NUI\R~ 25, I\NO FEBRUI\R~ 3, '9139 I\T
9 :30 ~.M.
D. \J. CHU1E
R. J. L~\JERE~U
"MO\JED B'{:
C~RRl ED. "
./'C~-j~