1964 Suburban Road Committee
ST.. THOI\1AS, ONTARIO,
DECEMBER 9TH, 1964.
THE ST eo THOMAS SUBURBAN ROAD COI"'I]I/[ISSION met at
the home of Mr. liv.R. Coulter, 64 Gladstone Avenue, St. Thomas
at 10:00 a.m.
ALL MEMBEHS vvere present"
THE MINUTES OF THE June 3rd meeting were read
and approved.
THE ENGINEER reported on the work to date stating
that he expected the Commission would run a deficit this year.
THE CHAIRMAN and the Engineer reported. on the
County Needs Study and its affects upon the Suburban Road
Commission including its budget and road mileage responsibilities~
THE ENGINEER outlined a desirable County Road
System in the area of St. Thomas stating that no doubt there
would be a change in jurisdiction of various roads in the area.
THE ENGINEER stated that a survey was being done
on St. George Street in preparation for needed work in the future
including replacement of the St. George Street Bridge..
THE MEETING adjourned to the call of the Chairman.
CHAIRMAN
8T. THOMAS, ONrr ARlO,
t.TUNE 3, 196h.
THE ST. THOMAS SUBURBAN ROAD CO~!JlVIISSION met at the
Court House at 9:)0 a.m.
ALL MEMBERS ,MERE PRESENT.
MINUTES OF THE MEETING OF JANUARY 10th., were read
and approved.
THE ENGINEER REPORTED on the work to date as follows:
(1) Guide Rails on Road 30 had been re-built.
(2) Ice & Snow Control had been light.
(3) Hot Mix Patching was being carried on, on Roads 22 & 16.
(4) It wijs planned to surface treat approximately l~ miles
on Road 22 and 4 miles on Road 16.
(5) An application had been made for rebate of sales tax, but
no money had been received as yet.
LAND PURCHASE PROBLEMS were discussed, the Engineer
reporting that a final settlement with the Reids (other than the
costs of appeal to the Ontario l\1unicipal Hoard) 'lITas expected
shortly.
No settlement appeared imminent ",rith 'Wm. Dodd, and it
would appear that it would be necessary to proceed to the
:Municipal Board to receive a final settlement III
The Engineer suggested that possibly a new evaluation
of the property might be useful.
MOVED BY:
SECONDED BY:
GEORGE H. CROSS
W.R. COULTER
THAT THE ENGINEER BE AUTHORIZED TO HAVE AN EVALUATION
MADE OJ:;' THE D'DDD PROPERTY EXPHOPRIATED BY THE COMMISSION FOR THE
RELOCATION OF WELLINGTON ROAD.
CARRIED.
THE CHAIRMAN AND THE ENGINEER reported on t he Ontario
Good Roads' Association Convention and the Suburban Roads Committee
Association meeting.
PAGE 2
ST. THOMAS, ONTARIO
tJUNE 3, 1964.
MOVED BY:
E3ECONDED BY:
v\T.R. COULTER
GEORGE H. CROSS
THAT WE PAY THE $10.00 FEE TO THE SUBURBAN ROADS
CO~1ISSION ASSOCIATION.
CARRIED.
THE COMMITTEE TOURED all Suburban Commtssion Roads.
THE COMMITTEE ADtJOURNED to the call of the Cha irman.
L."~jf!fJ/'\
~:C.t _ _ ~ ~_~_
CHAIRMAN
SUBURBAN ROADS COMMISSION ASSOCIATION
OFFICE OF THE SECRETARY
51 James St.
St. Catharines, Onto
January 31, 1964.
TO: All Members and Officials
Suburban Roads Commission
Dear Sirs:
On instructions of the Executive, I am writing to advise
all members and officials of Suburban Road Corr~issions of the
Annual Meeting of the Suburban Roads Commission Association to
be held during the Ontario Good Roads Association Convention
on Tuesday, February 25, 1964 at 3:30 p.m. in the Royal York
Hotel.
The Executive of the SoR.C~A. are gratified of the interest
the various Commissions have shown in the Association by attend-
ing the Annual Meetings and the three area meetings which were
held during the past year. Such interest can only strengthen
the cause of Suburban Roads Commissions.
The Executive Committee has studied the resolutions passed
at the February 1963 meeting and has prepared a proposed con-
stitution and schedule of fees wh~ch I am enclosing in this
letter. If any member has any comments to ma~:e with respect
to these two items, the comments should be forwarded to me in
writing prior to Friday 21, 1964. The proposed constitution,
schedule of fees and comments will be discussed at the Annual
Meeting.
The President would like to point out that during the
O.G.R.A. Convention, on Tuesday February 25th, 1964 at 3:00p.m.
(just prior to the S.R.C.A. Annual Meeting) the subject liThe
place of the Suburban Roads in the Municipal Roads System" will
be presented by Mr. A. J't Rettie, Chief Engineer of the Toronto-
York Roads Commission, to the general meeting of the O..G.R.A.
All members should attempt to hear this subject matter.
The Executive extends a cordial invitation to all members
to be present 0
Yours tru ly ,
ES/fm
. I (
;' . ~ i./ j ,I , ;'
// " ( it' ," ,/ ' { I '
Secretary-Suburban Roads
Commission Association.
SUBURBAN ROADS COMMISSION ASSOCIATION
ANNUAL MEETING
O.G.R.A. CONVENTION - ROYAL YORK HOTEL~ TORONTO
Tuesday~ February 25th, 1964.
AGENDA
1. Roll call,.
2,. O.G:.R.A. Directort s remarks.
3. Minutes of last meeting.
4~ Presidentts remarks.
5. Secretary's Report.
6. Regional Meeting Reports.
Eastern - H. Meadd - Cornwall
L. Shearer - Ottawa
Central - G. Brown - Brantford
I. Ormiston - Oshawa
Western - K. Shaw - Windsor
C. Cousins - London
7.
Executive
1.
2.
3.
4.
Committee Meeting Report.
Constitution.
Annual Fees.
Secretary-Treasurer1s Honourarium.
Amalgamation of Commissions.
8. New business.
9. Election of Officers:
President
Secretary
10. Election of Directors:
11. Adjournment.
1/30/64
fm
1. NAME:
SUGGESTED CONSTITUT~On
Suburban Roads Commission Association (S.R.C.A.)
2.
OBJECT:
(a)
(b)
(c)
(0. )
To support and co-operate with, the Ontario
Good Roads Association.
To study and review all legislation affecting
Suburban Roads Commissions.
To discuss matters of mutual interests and to
aCquire and exchange informat.:Lon.
To ..publicize and promote the status of
Suburban Roads.
3. MEIvIBERSHIP:
All duly appointed persons to a Suburban Roads
Commission and its officials shall be eligible
for membership in the Association.
4. FEES:
Annual fees shall be determined by the EXecutive
and ratified by the Association at the fnnual
Meeting.
5. OFFICERS~
Officers of the Association shall consist of a
President and Secretary-Treasurer to be elected
at the Annual Meeting,
6. EXECUTIVE :
The Executive shall consist of the officers and
six directors. Two directors from each group
of the Association shall be elected annually,
7. ANNUAL MEETING:The Annual Meeting shall be held during the
Ontario Good Roads Association Annual Co~vention
at a time and place provided by the Ontario
Good Roads Association. The Executive shall be
responsible for the preparation ofa program for
the Annual Meeting.
8. OTHER MEETINGS: Other meetings shall be held at a time and place
selected by the Executive. At least one meeting
per year shall be held in each of thr~e areas.
Each area shall consist of the fo}lowing Suburban
Roads Commissions.
WESTERN CEJ\rr RA L ~~TERN
1. Chatham 1. Barrie 1. Belleville
\
2. London 2. Brantford 2. Brockville
3. Owen Sound 3. Galt 3. Cornwall
4-. ~rs-~ 4. Guelph 4. Gananoque
5.. Stratford 5. Hamilton 5. Kingston
6. St. Thomas 6. Kitchener 6. Ottavra
7, Sarnia 7. Niagara Falls 7. Peterborough
8. St. l'-1ary IS 8. Oshawa 8. Prescott
9. '\Tindsor 9. Sto Catharines 9. Smith Falls-Lanark
10. l\Toods tock 10. Toronto-York 10. Smith Falls-Leeds
11. Ingersol/ 11. Waterloo 11. Trenton
12. Welland 12. Eastview
SUGGESTED CONSTITUTION
Pag-eNo :-2'-'--' .. "-,'-
90 COMMITTEES:
Any committee may be appointed by tne Executive
to study and bring in reports on such subjecfs
as may be directed by the Association.
100 RUr.ES OF ORDJ.:!R ~
All members shall be eligible to vote on matters
of the Association. A simple majority of votes
shall constitute approval of matters of the
Association. The president shall rule on matters
of conflict.
SUBURBAN ROADS COMMISSIONS
CITY COUNTY POP. OF CITY
IN 000 CLASS
1. Barrie Simcoe 22.0 B
2. Brantford Brant 54.4 C
3. Belleville Hastings 30.3 B
4. Brockville Leeds 17.9 B
5. Chatham Kent 29.7 B
6. Cornwall Stormount .43.2 B
7. Eastview Carleton 25.1 B
8. Galt Waterloo 27.7 B
9. Ganonoque Leeds 5.0 A
10. Guelph Wellington 39.8 B
11. Hamilton Wentworth 266.9 E
12. Ingersoll Oxford 7.3 A
13. Kingston Frontenac 1-j.8.8 B
14. Kitchener Waterloo '77.2 C
15. London Middlesex 165.7 D
16. Niagara Falls WeIland 53.3 C
17. Oshawa Ontario 63.0 C
18. ottawa Carleton 268 ~ lj. E
19. Owen Sound Grey 17.8 B
20. Peterborough Peterborough 51.9 C
21. Prescott Leeds-Grenville 5.2 A
22. Riverside Essex 18.3 B
23. St. Catharines Lincoln 83.7 C
24. St. Mary's Perth 4.5 A
25. St. Thomas Elgin 22.4 B
26. Sarnia Lambton j-O 6 C
.) .
27. Smith Falls Lanark 9.6 A
28. Smith Falls Leeds
29. Stratford Perth 20.9 B
30. Toronto York 637.7 E
31. Trenton Hastings 13.1 B
32. Waterloo Waterloo 22.2 B
33. WeIland WeIland 35.6 B
340 Windsor Essex 113.6 D
35. Woodstock Oxford 20.6 B
Class A......Population of City.. o - 10,000 .... 5
Class B......Population of City.. 10,000 - 50" 000 ... .1(7
Class C......Population of City.. 50,000 - 100~OOO ... 7
Class D......Population of City.. 100,000 - 200,000 .0. 2
Class E......Population of City.. over 200,000 · ... 3
A == $5.00 B == $10.00 C == $15.00 D == $25.00
E == $50.00
1/30/6~:
fm
/-
1. NAME:
SUGGESTED CONSTITUTIOR
Suburban Roads Commission Association (S.R.C.A.)
(a) To support and co-operate with, the Ontario
Good Roads Association.
(b) To study and review all legislation affecting
Suburban Roads Commissions.
(c) To discuss matters of mutual interests and to
acquire and exchange information.
(d) To publicize and promote the status of
Suburban Roads.
2. OBJECT:
3. MEMBERSHIP:
All duly appointed persons to a Suburban Roads
Commission and its officials shall be eligible
for membership in the Association.
4. FEES:
Annual fees shall be determined by the Executive
and ratified by the Association at the l\nnual
Meeting.
Officers of the Association shall consist of a
President and Secretary-Treasurer to be elected
at the Annual Meeting.
The Executive shall consist of the officers and
six directors. Two directors from each group
of the Association shall be elected annually.
7. ANNUAL MEETING:The Annual Heeting shall be held during the
Ontario Good Roads Association Annual Convention
at a time and place provided by the Ontario
Good Roads Association. The Executive shall be
responsible for the preparation of a program for
the Annual Meeting.
5.. OFFICERS~
6. EXECUTIVE :
8. OTHER MEETINGS: Other meetings shall be held at a time and place
selected by the Executive. At least one meeting
per year shall be held in each of three areas,
Each area shall consist of the fo:1Gwing Suburban
Roads Commissions.
WEST~~ CENTRAL EASTTiliN
1. Chatham 1. Barrie 1. Belleville
2. London 2. Brantford 2. Brockville
a: Owen Sound 3. Galt 3. Cornwall
Riverside 4. Guelph 4'. Gananoque
5. Stratford 5. Hamilton 5. Kingston
6. St. Thomas 6. Kitchener 6. Ottawa
7. Sarnia 7. Niagara Falls 7. Peterborough
8. St. Mary IS 8. Oshawa 8. Prescott
9. "li\iinds or 9. Sto Catharines 9. Smith Falls-Lanark
10. 1.~roods tack 10. Toronto-York 10. Smith Falls-Leeds
11., Ingersol 11. Waterloo 11. Trenton
12. WeIland 12. Eastview
t,
SUGGESTED CONSTITUTION
~g-eNO. 2 .. .,-,',-
90 COMMITTEES~
Any committee may be appointed by the Executive
to study and bring in reports on such subjects
as may be directed by the Association.
10 \) RULES OF ORD.'JR ~
All members shall be eligible to vote on matters
of the Association. A simple majority of votes
shall constitute approval of matters of the
Association. The president shall rule on matters
of conflict.
s:e <J GrHOlJlP..S ~
.
9
JANUARY$) 1964",
'1"0 THE CHAIRMAN AND MEl4BERS
OF THE s'r ~ THOMAS SUBURBAN ROAD COMMIS8IC>N 0
THE FOtL~IING is DIy'ANNUAL REPORT to the dommissio~o
Attached to the Report 1s a. suwnary of expend:ilture$l on St@ Thomas
SublU"ban Commis5i.on Roads in 1963 and. an estimate (lIt expenditures
in 19640
'l'tHE COMl"iISSION 2400 miles of paved r01ads and. 101;
miles of roads under its jurisdictionQ
. DURING 190) ~onstruction was completed on the Wellington
. ROB d '~li th:
seeding the slopes whj,(~h 11lil1 'be done
ill the
o
NEARLY
prope~'l!ty ~ettlelnents have been completed and
it is hoped
the r etnaining properties shortly!)
IN 1963 expenditures for'repairs to pavements
and w intel't ma1nt.el1.al1ce. extrell'u?ily h.igh and lesser amounts are
budgeted for this Other expenditures were of normal amountso
The expenditure on \1111 be sOfnewhat less as- l~Qst year' t s
. cost included r@ad number1rlarkers 'on ~all Suburban R~oadso Tbll sum
of $) ~lOOQOO is estimated :for sttrface tre~ltment'VJork+) ThjLs will'
.
do a,ppro]dmateJLy 2 miles of worko It more money is availablef)
~ '. , , .
more work Shou.ld be ,done as much of Road 16 has not been done tor
nearly 10 years 0 Several miles of Road 22 are also in neE~d of
,surra ce trea:tment Q
OTHER maintenart@S 1tertl~ are budgeted tor as in
previous yearso
ALL OF \1HICH IS RESPECTFULLY SUBMITTED:
R. Go MOOREj P. E NGQ ~
STe THOMAS SUBURBAN ROAD COMM::rSSION ENGINEER>.>
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Committee 1\1ember Ii'\ees and Expenses
Ontario Good Roads Associa~ion
Membersh~"p l~(~~~~
Weed Spray Insuran@~
R.((~ad. l,ia,b4l1i ty
$ )00000
20000
28000
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S~o~1~Tf!q~s .w~URB}.~ t ROAp CPMMISSION ,~9Ji'-t ,~~~IMATES
CONS~UpCTnIOJt ~
ROADS -
~--
Wellington Road Land ~qha,,8
Seeding ".." '
TOTAL:
~INT~~ANqE ..
~RIDGE ANI) CUL'VERl'lMAIN1:~AN~E -
ROADS -
#i'n
Winter Maintenance
Repairs 'to Pavements
Surface Treatment
Brushing and Weeds
S:1gn$and Centre Line Marking
Grad.ln~SI Dus'tControl and. Gravel
" Resurfacing
Railroad Prcrtec'tion
Guide Ba11s
Superinten'dencs$ Clerical and"
Car lJI11eage
OVerhead
TOTAL:
TOTAL }.1AINi'~NANCE:
ITEMS NOT SUBSIDIZED BY DoH.Co -
K If 1 t J I. til ~! . r -. .
'.t1J,TAL ESTIMATE FOR ST. THOMAS SUBURBAN
U I J I H~ 1 r- I 1 JIlilUJl lJl . .1 . J1 . _.iI .li
ROAD COMMISSION-
U1ILfl r r
SHARE OF THE CITY OF s'r I;) THOMAS g
1/2 MILL FROM THE'CIT~ OF ST. THOMAS will
provide approximately:
LESS PAYMEN'l' OF l1ELLINGTOl'l ROAD DEBEN-rURES:
SURPLUS FROM 1963 OPERATIONS:
TOTAL:
CITY SHARE
$ 2,600~OO
400000
..~
#
$ 3~OOO~OO $ 750000
$ l>>QOOQOO $ 100000
$ S9000QOO
3.,000000
);lOO~OO
19400~OO
1 94OOQOO
SOOQOO
700~OO
300,&00
~9500~OO
:'2!eOO~OO
'$219000 Q 00 $ 5 t)2S0 1) 00
d .
$22>>000000
$ '00000 $ 2$0000
$2SS/;OOQOO
$179700$00
..
~t2.&2Q~o.9Q
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$ 59434.00
$ ~7~.'1-
$ 6t>308.31
$ 6$13500'00
sir. THOMAS, ONTARIO,
JANUARY 10TH, 1964.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met
at the Court House at 10:00 a.m.
PRESENT:
W.E. Rowe
- Commissioner appointed by the
City of St. Thomas.
G.H. Cross
- Commissioner appointed by the
County of Elgin.
W.R. Coulter - Commissioner appointed by Mr.
Rowe and Mr. Cross.
R.G. Moore
- St. Thomas Suburban Road
Commission Engineer.
THE MINUTES of the last meeting were read and
approvedo
THE FOLLOWING resolutions were passed:
MOVED BY
SECONDED B'f
Vv . R . CO UL TER
G . H . CR. OS S
THAT W.E. ROWE BE CHAIRMAN OF ~rHE
CO~~~ISSION FOR THE YEAR 19640
CARRIED.
MOVED BY
SECONDED BY
G.H. CROSS
W.R. COULTER.
THArr THE HONORARIUM FOR. THE COMMISSION
MEMBERS BE $100.00 AND EXPENSES AS LAST YEAR..
CARRIED.
PAGE 2
ST. rrHOMAS, ONTARIO ~
JANUARY 10TH, 1964.
MOVED BY
SECONDED BY
W.R. COULTER
G.H. CROSS
THAT THE MEMBERSHIP FEE FOR THE ONTARIO
GOOD ROADS ASSOCIATION FOR THE YEAR 1964
AMOUNTING TO $20.00 BE PAID.
CARRIED.
THE ENGINEER reported on Land Purchases on
the Wellington Road stating that no settlement had yet been
reached with Mr. Dodd for land for the WE~llington Road
entrance. The cost of the Reid Appeal to the Ontario Municipal
Board had not been received. No settlement had been reached
Mr. Glenn
with/and that in all probability a 17 foot widening could be
obtained from the Townline School when their new building was
completed.
THE ENGINEER also stated that Winter Maintenance
and Repairs to Pavement costs had been very high in 1963 and
hoped for a lowering of costs in 1964.
THE ENGINEER reported on the Suburban Road
Commisf3ion of Ontario meeting held in London on September 19th,
1963.
THE ENGINEER~esented the attached Report
detailing expenditures in 1963 and estimating expenditures
for 1964.
PAGE 3
ST. THO~~S, ONTARIO,
JANUARY 10TH, 19640
MOVED BY
SECONDED BY
G.H. CROSS
W.R. COULTER
THAT THE STATEMENT OF EXPENDITURES ON ST.
THOMAS SUBURBAN ROADS IN 1963 BE FORWARDED TO
THE COUNTY COUNCIL AND THE CITY OF ST. THOMAS.
CARRIED 0
MOVED BY
SECONDED BY
WoRe COULTER
G.H. CROSS
THAT THE ESTIMATES FOR 1964 AS PREPARED BY
THE COUNTY ENGINEER AND AMOUNTING TO $25,500.00
BE APPROVED AND THE ESTIMATES FORWARDED TO THE
COUNTY OF EIJGIN AND THE CITY OF ST. THOIVIAS FOR
APPROVAL.
CARRIED 0
THE MEETING adjourned, to the call of the
Chairman.
~._~ $t~---
chairman