1967 Suburban Road Committee
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ST. THOMAS, ONTARIO,
JANUARY 1967.
TO THE CHAIRMAN AND MEMBERS OF THE
ST. THON~S SUBURBAN ROAD COln1ISSION.
ATTACHED TO MY A~NUAL REPORT to the Commission is a state-
ment of expenditures on the Commission Roads in 1966 and an
estimate of expendit.ures for 1967.
IN 196? THE COT'1rJIISSION wil~ have jurisdiction of 22.0 miles
of, Road, which is the same milea.ge as in 1966. All.;..mil,~g&' is
paved exe..ept 1.15 miles of Road 3001
IN 1966 THE ST. GEORGE STREET BRIDGE was co~~~r,leted and
opened to traffice Total expenditure on the Bridge, including
approaches and Creek Diversion, was $157.,054.75 at a net cost of
~B17 ,479 Ii 29 to both the Co,unty' of Elgin and the City of St. Thoma s .
Although the majority of the work was subsidized at 80% by the
Ontario Department of Highways, a portion of the approaches and
the Creek Diversion is subsidizable at50% only. A minor amount
of cleanup work, sodding and seeding of slopes r~Irla:ins yet to be
done and these eosts are in the budget for 1967.
~ffiINTENANCE COSTS were nearly as estimated, with 'exception
of Repairs to Pavements and Surface Treatment. The additional
cost occurred when heavy gravel trucking into St. Thomas caused
a considerable amount of breakup on Road 30 (Radio Road). This
damago was repaired; the areas affected gravelled and surface
treated over. This work resulted in a much larger maintenance
expendi.ture than contemplated at the beginning of the year.
BECAUSE OF THE NET EXPENDITURE on the St. George Street
Bridge and approaches being approximately $2,500.00 more than
originally estimated and the additional maintenance expendit_ure,
the deficit to 1967 is $3,658.43 (which includes the deficit for
1965 of $804.57)0
1967 ROAD ~!IAINTEI~;Jl.NCE ESTIHfl.TES are based on 1966 Expendit-
ures, with an allowance for rising costs.' Repairs to pavement
expenditures are based on a normal Spring, and a bad Spring Thaw
or heavy trucking on Road 30 or Road 16 could increanc costs.
, -, ",'\
SURFACE TREATIv1ENT VV~.K ...i~~~entlY re9-uired on a portion of
Road 16, and on Road 22'~ .,' " and approxlmately half of the
necessary work is budgeted for this year, although there v.1ill be
little reduction in the deficit because of the expetnditure.
THE REST OF THE SURFhCE TREA~lliNT WORKohould be dpne next
year at th~ lot st.
ALTHOUGH IT IS NOT LIKELY that very much money will be avail-
able for construction in 19A5, a Long Range (3 - 5 year)
Construction Programme should be considered by the Commission.
ALL OF 1rJHICH IS RESPECTFULLY SUBMITTED-:
R.G. MOORE, P. ENG.,
ST. THOM[:..S SUBURBfiN ROj~D COr,1.IMISSION
ENGINEER.
ST. THOMAS SUBURBAN ROAD COT.1f.1ISSION
STATEMENT OF 19A6EXPEnDITURES
St. George Street Bridge Contract $125,405.42
($110,281.21 subsidized by D.H.O.
at 80%
9,124.21 subsidized at 50%)
~'Iaterials
($15 949.60 subsidized at 80%
466.83 sub~idized at 50%)
Engineering, Surveys, Soil Tests, etc. 10,720~01
($9,995.37 subsidized at 80%
724.64 subsidized at 50%)
Clearing
($1,,043.44 subsidized at 80%
254.40 subsidized at 50%)
Movement of Utilities
(all subsidized at 80%)
Detour
(all subsidized at 80%)
Creek Diversion
Guide Rail
($296.41 subsidized at 80%)
47.06 subsidized at 50%)
TOTAL ST. GEORGE STREET BRIDGE
CONSTRUCTION:-
CONSTRDCTION:-
Surveys
Land Purchases
Needs Study
I\/If~INTENANCE
Miscellaneous Bridges $
Miscellaneous Culverts
St. George Street Bridge Maintenance
(prior to beginning of Construction)
ROADS
Winter Maintenance
Repairs to Pavements
Surface Treatment
\,leed Control
Grading, Gravel Resurfacing, Dust
Control~ etc.
Drains
Signs
Centre Line Marking
Guide Rail
Brushing
Railroad Protection
Drainage Assessments (Repairs)
Traffic Counts
Superintendence, Clerical and
and Car Mileage
Overhead
TOTAL ROAD MAINTENANCE
ITEMS PARTIALLY SUBSIDIZED BY D.H.O.
Drainage Assessments Construction
In 416.43
1,297.84
419.36
1,243.98
1,208.24
343.47
$ 194.27
'491.54
1 , 680 . 60
73.19
71.62
84.07
$ 5,672.96
7,520.51
3,252.07
1,179.59
1,696.67
'.218.68
861.51
1,068.74
62.44
172.73
551.09
71.26
18.95
3;202.03
2,398.11
$157,054.75
2,366.41
228.88
27,947.34
30.13
STATE1~NT OF 1966 EXPENDITURES
ITEMS NOT FOR SUBSIDY
Committee Member Fees and Expenses $
O.G.R.A. Membership
Suburban Road Commission Association
Membership Fee
1~Jeed Spraying ar:.d Road Liability
Insurance
v'JORK DONE UNDER WINTER i!vORKS: PHOGRi.l'flllfE
TOTAL EXPENDITURE FOR 1966 ON ST. THOMJ~
SUBURbnN ROADS .
AMOUNT' PAYABLE BY THE CITY OF ST. THOl\1J~S
. ...~
. . I .. ,
CONSTRUCTION St. George
--. Contract
10% of $116;281.21
25% of 9,124.21
Materials
596.00
20 .00
10.00
57.16
....
Street Bridge
$ 11;628.12
2,281.05
10% of $15,949.60
25% of 466.83
En~~~~~ring, etc.
10% of $9,995.37
25% of 724.64
Sundry
10% of $3,003.19
25% of 1,509.70
CONSTRUCTION
25% of $2,366.41
NAINTENANCE
Bridges and Cu1vertsl0% of $228.88
Roads 25% of $27,947.34
ITENS Pf.RTIL.LLY SUBSIDIZE~D BY D.H.O.
30.13
50% of $683.16
50q& of Items not subsidized by D.H.O.
WIN TERv;JORKS
12~ % of $34.90
TOT ;~.L
PAID BY THE CITY OF 8T. rrHOl~IL.S
1,594.96
116.71
999.54 '
181.16
300.32
3.77.4)
$
591.60
. 22.89
6,986.84
11.30
341.58
4.36
~ Mill from City of St. Thomas provided
$ 19,250.00
Less Payment of Wellington Road
Debentures
Less Deficit for 1965
11; 666.00,
$ 7,584.00
. ;804;.57
$-'- 5;779;43
$
683.16
34.90
$188,-345.-.51
$ 25,43'7.86
PLID BY THE CITY OF ST. THO~MiS-Continued
Plus Additional Grant from the City of
St. Thomas re George Street Bridge
Received $
Promised in 1967 and NoVJ Due
TOThL
Less Expenditures for 1966
DEFICIT TO 1967
7,500.00
, 7,500..00
f3 21, 779..43
25,437.8h
$ 3,658.43
".
ST. THOlli.S SlJBURB!~N ROfl.D COnr'JIISSION
1967 ESTIr:!lI~ TES
CONSTRUCTION
Roads
Surveys. Land Purchases
St. George Street Bridge
fipproa ches
Brid~es
t. George Street Bridge
CONSTHUCTION TOT1~L
~JL'~INTENJiNCE
Bridge and Culvert Maintenance
ROI~DS IVIAIl,;'TENI1NCE
Winter Haintenance
Surface Treatment
Repairs to Pavements
Weeds and Brushing
Signs and Centre Line f.1arking
Grading and Dust Control, etc.
Railroad Protection
Guide Rails
Drains and Drainage hssessments
Superintendence, Clerical
OV.erhead
TOT.,\L ROAD J!1!,.INTEN[~NCE
IrrEMS NOT FOR SUBSIDY
TOTLL BUDGET FOR 1967
SHi.RE OF THE CITY OF ST 0 THOlVI!~S
~ Mill from the City of St. Thomas
will provide approximately
Less Payment of Wellington Road
Less Deficit from 1966
Less Estimated Share of City of
St. ThomA s 1967
ESTIH1,.TED DEFICIT TO 1968
$ 500.00
"500.00
$ 1 , 000 . 00'
1,000.00
$ 2,000.00
1,000.00
6,500.00
6,000.00
2,300.00
1.600.00
1:700.00
1,700.00
700.00
300.00
500.00
3,500.00
2..500.00
$ 27,300.00
700.00
31,000.00
$ 19,750.00
Debenture
11,288.50
$ 8,461.5C5
3,658.4~~
$ 4,803.07
7,625.00
$ 2 , 822 . O(~
'.
CITY SHARE
$
250.00
100.00
$
350.00
100.00
$ 6,825.00
350.00
7,625.00
ST.. TH011l~S , ONTARIO,
,JAi'IDARY 25, 1967.
THE ST. THOJ':rJAS SUBURBAN ROAD COH1'fiTTEE NET AT THE COURT HOUSE AT 10:00 A.H.,
on January 25, 1967~
COHMISSIONERS PRESENT were 111".. ~v.E.. RO'tl1e, Hr. G.H. Crosls and Hr. James E.
Hindley" Also present R.G.. ~foore, Suburban Road Commission gngineer..
THE HINUTES OF THE HEETING OF December 14, 1966 vIera relad and a.pproved.
UNOVED BY: GEO.. H. CROSS
SECONDED BY: W.E.. ROvm
THAT JANES HINDLEY BE CHAIRl1'AN FOR 1967..
CARRIEDU
1 t}'1OVED BY: TIT. E. ROWE
SECONDED BY: GEO. H.. CROSS
TlP'T T1Tl:;' U'O'1\1()'P ^ PTtJ'l",f FOP TTl.'RC. O't...TI",fT'SS IOl\j 1.,fti''!;,K'R'RPS. 'RE $150' 00 A. ~ I AST YEAR"
. ~,J..l1... .. ....~"" t:.J. hi'..: 'w ..!..U'1..;.-\._ , l.~-.. ,,,,;.\., .l..U..;; . ~r LJ,.l-.IJ... \" ' J.~ l',~..t.lJJ.w~\: ti:if' . - . " '!.;.:II ,,,tCl\.. ' -+t..,\" .
CAP,RIED"
"HO'lED BY: GEO.. 1I. CROSS
SECONDED BY: ~.T.. E . RO'tm
THAT THE NENBERSHIP FEE OF $20.00 FOR THE ONTARIO GOOD ROADS ASSOCIATION
FOR 1967 BE PAID.
CAH.RIED"
THE ENGINEER PRESENTED the attached report of the STATEHENT OF EXPENDITURES
FOR 1966 AND HIS ESTI}'!~TES FOR 1967.
"l:1OVED BY: GEO.. .B. CROSS
SECONDED BY: W..E. RO~f.E
THAT THE STATEliENT OF EXPENDITURES FOR THE ST.. THO~t.<\S SUBURBAN ROAD SYSTEM
FOR 1966 BE FORJvARDED TO THE COUNTY OF ELGIN A1iD THE CITY OF' ST.. THOPu.\S..
CARRIEDU
trHOVED BY: \.v.. E.. ROi'1E
SECONDED BY: GEO. H.. CROSS
THPJ.T THE ESTIHA,TES OF THE ST 11 THOHAS SUBURBAN ROAD COl:1r,lISS ION FOR 1967 t
A].lOUNTING TO $31,000.00 AS PREPARED BY THE ENGINEER, BE APPROVED AND FORt,lARDED
TO THE COUNTY OF ELGIN AND THE CITY OF ST.. TH01:t.I\S FOR APPROVAL.
CARRIED"
RECONSTRUCTION OF ST.. GEORGE STREET ~\fas discussed brie1:ly but no action 'l;~as
talten as it 'lifaS felt that the St. Thon:tas By-Pass Route should be designated first.
HERTING AD~JOURNED to the call of the Cha.irman.
~~i. ~ \41
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'14: -i,.~ Y .-
ST. THOMAS , ONTARIO.
SEP'I~EMBER 6, 1967.
THE ST. THOMAS SUBURBAN ROAD CO~JIMISSION met at the
Court House at 9.00 .l.M., September 6th, 1967,
PRESENT - J. C. Hindley and G. H. ere-sm).
- Frank Cla.rke of Ontario Depa.rtment of Highways.
-
MINUTES OF MEETINGS 1 m'1- I D Read and appreved.
THE ENGINEER READ Road CorrespondencE~from the Ontario
Depa.rtment Of Highways and the Ontari€) Water Resoures Commission,
indicating that the portic>n of the expenditures for t he re:pairof
Road #30 and Patterson Bridge left after the Department of Highways
subsidy was taken off, ltll:1ld be paid by the Ontc~rio Water Resources
Commission in the amount of approxima.tely * 6,010.00. (TC)tal CC)sts
being Road Repairs $ 10,227.34, a.nd Bridge Repa:lrs $ 4,484-.31)
THE ENGINEER REFORT that from expend:ltures to-date, that
a deficit of $l,OOO.OQ (City'S Portion) over th~it estimated in the
January Budget, would likely occur. The settleInent with Mr. Wm. Dodd
wa,s the primary reason for the over expenditure~6.
DISCUSSION OF PROPOSED ROAD IMPROVEm~NTS took place and it
was agreed that no firm :plans could be made until the locations C)f
The Extension of Highbury Avenue and the St. Thcomas By-Pass were
settled on by the Department of Highways of Ont'lario.
INSPECTION wa.s made of Roads fl33, 1116,(;26, {/25 and 11:30,
and the condition of Kains and Patterson Bridge noted.
THE MEETING ADJOURNED TO THE CALL OF THE CHAIB.MAI
rtf::~~
ST. THOHAB, ONTARIO,
MAY 10, 1967.
THE ST. THOMAS SUBURBAl1 ROAD COmnSSION met SIt the Court House, at
9:00 A.M.,May 10th, 1967.
ALL "lEMBERS WERE PRESENT, also )!r. Frank Clax'ke, Senior Municipal
Supervisor, Ontario Department of Highways.
THE ENGINEER READ correspondence from lJ.K.A.McKay regarding theWm.
Dodd Estate Property, expropriated for lfellington Road Extension in 1959. Mr. McI<a.y
stated that the estate wi$hedine-.'fteturn of the land expropriated by Registered Plan
# D 464, $3,500.00 in addition to the $2,500.00 previously p,aid in 1959, and the
property severed by Wellington Road to be fenced.
AFTER DISCUSSION:
"MOVED BY: GEO. H. CROSS
SECOND~D BY: W. E. ItOim
TllAT lfITH REGARD TO THE EXPROPRIATION FRON TIm laLLIAM DODD l~STATE BY REGISTERED
PLAN iF D 455 AND 41 D 464, 1m OFFER TO TlIE ESTATE (a) THE RETURN OF THE PORTION
EXPROPRIATED BY REGISTERED PLAN :I D 464 (b) THE 8m! OF $3,500.00 IN ADDITION TO THE
$2,500.00 PAID IN 1959, FOR ALL DAMAGES, INTEREST, ETC. OCCASSIONED BY THE
EXPROPRIATIOJll, IN FULL SETTLEI1ENT (c) THE CO!>n-!ISSION TO BUILl) A FENCE ALONG TIiE
SOUTH SIDE OF WELLINGTON ROAD FROM HIGHWAY 1/ 4 TO THE LINE BE:TWEEN THE FORMER
DODD AND REID PROPERTIES.
CARRIED"
TIm ATTACHED LETTER from the Ontario Water Resources Commission was
read and discus~ed. As the Commission felt that it did not have sufficient funds
to repair Road I 30 (estimated at $10,000.00 by the Engineer) it was decided to meet
with the County.Road Committee to discuss the matter with the1m.
THE ENGINEER STATED that repairs to the Patterson Bridge would start
at approximately June 1st and would cost between $3,500.00 aUld $4,000.00, and that
he had closed the bridge to all traffic on May 5th as he had been unable to keep the
trucks from using the bridge.
THE COMMISSION )mT at 10:00 A.H. with the Coun1~y Road Committee and
discussed the repair of Road f!, 30 and the Patterson Bridge. ~~he Committee passed a
Resolution that the Chairman of the Suburban Road Commission, J. Hindley, the
J#
May 10, 1967. PAGE 2
Chairman of the R0act Committee, B. HeCallum,theJ"arden, A. Auckland, and the Reeve
J. McKinley be a Committee to deal with Road damage caused by Contractors. The
Conu:nitt:ee requested the Engineer to write to the Ontario Wat:er Resources Commission
and enquire on what basis the figure of $3,000.00 as a contl~1bution to the repairs
of the damage was arrived at.
Trm l-JEETINGADJOURNED to the call of the Cnsi.man.
CHAIIUfAN
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ONTARIO WATER RESOURCES COMMISSION
80t SAY STREE"i
TORONTO S
VANCE, LL.D.
CHAIRMAN
D.S.CAVERLY
GENEFtAL MAN"G.EFI
. H. ROOT, M.P.P.
VICIII:.C;iAIRII4A'"
W. S. MAcDONNELL
COMMISSION SIEc:;I'IETAAY
April 27, 1967
on
t e,
ST~ THOMAS,
Ontar 10.
Dear. Mr. Johnson)
9W~C Lake_f~r.i~~~.!la~.er_ S~l).1Y. System
Reference made to a
a.ddressed to Mr. R. G. Moore, P.
Mr.C. ,,1. K. Wilson our
the repair and Inainten:ance
construction is
enclosed for your
tter4atedMarch 17, 1967
Gounty Engineer, from
truction regarding
area where pipeline
this lettE~r is
At the time that th ter was wri.t;.en the arra.ngement
as set out seemed to be view of the fact that we
were in the midst of th(:: break-up.. You will note that
the letter points out the arrangement outlined was temporary.
rh.is matter
1 have been direc
as follows: ,
consideration and
Cormniss ion to advise you
(a)
We understand c.osts
CQunty Road No. 30 to
We agree to pay such costs
Expenditure above this
Commission.
repair and maintenance to
are approximately $2,200.00.
to a limit of $3,000..00.
bebornE~ by the
e
. . . .e- 2
- 2 ...
(b) The costs of maintenance and excessive wear and tear
on township roads which can be attributed to truc:king
operations associated with our contracts, will bE!
negotiated with representatives of the townships involved.
(c) Now that the spring break-up hae passed we can nOl longer
sustain the position of having to prohibit trucks hauling
to our contracts from using any pub lie roads. Ahardship
has already been imposed on trucker,s in the use of long
detours and we consider that, as contributors to the road
funds through taxes, they are entitled to use .public roads
within the restrictions imposed by statute. This is also
consistent with the apparent fact that trucks.associated
with other works will b~ using the road in questton.
Would you please arrange to submit invoices for materials,
equipment for labour supplied to date so that payment may be
processed as set out above.
Yours very truly,
:;.-- ..~
~::J ~...~...-
~ .. -- rs ,;:-~.
Assistant G~ Manager
ST. THOMAS, ONTARIO,
APRIL 28, 1967.
TREST. THOMAS SUBURBAN ROAD COMMISSION met ClLt the Court House at
9:00 A.M., April 28, 1967. All Members were present.
THE l<fINUTES OF THE MEETING of January 25, 19Ej7were read and approved.
THE ENGINEER REPORTD:
(1) that Road I} 30 had-iibeen seriously broken up by trucking to the Ontario Water
Resources Commission Pipeline in St. Thomas, and gravel had been plac~d on
broken areas. The Ontario Water Resources Commission ha~d stated that they would
pay for temporary repairs, but another letter was expect~ed from them ( the O.lv.R.C.)
shortly regarding the situation.
(2) that the same heavy trucking had seriously damaged the floor of the Patterson
Bridge, and that in the interests 6fsafety ~ (2) two tOln Load Limit had been
placed on the bridge although there was no covering By-L,aw by County Council.
(3) that a large number of pot holes had appeared on both Ro,ad 1; 22 and 16 and ther,e
was more trucking on Road I 22 than usual.
(4) that discussions had been held with Bill Dodd, in an attempt to settle a long
outstanding Property Claim on Road #2SS.A. and that further word was expected
from Mr. Dodd's lawyer, shortly.
ROAD INSPECTION followed of Road I 26 S.A., t,he new St. George Street
Bridge, Wellington Road., Road :/} 30, the Patterson Bridge, Ro,ad # 22, Road {I 31 and
Kains Bridge. The Members then returned to the Gourt House.
U!fOVED BY: W. E. ROWE
SECONDED 'BY: G. W. H. CROSS
THAT THE ENGINEER BE INSTRUCTED TO PLACE A TEMPORARY FLOOR ON THE PATTERSON BRIDGE
CARRIED"
MEETING ADJOURNED to the call of the Chairmat'll.
~..
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~HA1RMANl ·