1970 Suburban Road Committee
ST. THOMAS, ONTARIO
APRIL 15, 1970
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Court House, St. Thomas,
at 10:00 A.M. on April 15, 1970.
ALL MEMBERS WERE PRESENT.
ALSO PRESENT were Warden Caverly, Chairman Moore of the County Road
Committee, Mr. Frank Clarke of the Department of Highways of Ontario, and
Mr. William Kelley of A. M. Spriet and Associa tes Limited.
Tenders for the Kains Bridge Construction and for Reinforcing Steel
were opened and were as attached.
After checking, Mr. Kelley recommended acceptance lof the lowest bid.
"MOVED. BY:
SECONDED BY:
W. E. ROWE
J. HINDLEY
THAT WE ACCEPT THE QUOTATION OF ALBRECHT BROS. FOR REINFORCING STEEL FOR THE
KAINS BRIDGE AT THEIR PRICE OF $8,717.00, SUBJECT TO APPROVAL OF THE DEPARTMENT
OF HIGHWAYS OF ONTARIO.
CARRIED"
"MOVED BY:
SECONDED BY:
J. HINDLEY
~~. E ~ ROWE
THAT WE ACCEPT THE TENDER OF MC LEAN-FOSTER LIMITED FOR THE lKAINS BRIDGE
AT $128,806.10, SUBJECT TO APPROVAL OF THE DEPARTMENT OF HIGHWAYS OF ONTARIO.
CARRIED"
It was decided to hold the next meeting in early M,ay, together
with a Road Inspection.
THE MEETING ADJOURNED to the call of the Chairman.
Q.w,~
CHAIRMAN
ST. THOMAS, ONTARIO
MARCH 2, 1970
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Court House, St. Thomas,
at 10:00 A.M. on March 2, 1970.
ALL MEMBERS WERE PRESENT.
THE MINUTES OF THE MEETING of January 30, 1970, were read and approved.
CORRESPONDENCE was read from the Department of Highways of Ontario
stating that the Minister of Highways had adjusted the Assessment of the City
of St. Thomas downward to $33,800,000.00, from $42,000,000.00.
THE ENGINEER reported that no decision had yet been made by the
Department of Highways of Ontario on a financial policy for 1970-75 and the
rate of Subsidy etc., was unknown. It was not known whether or not Road #16
would be Construction as a Development Road or as an increasE!d Subsidy By-Law
Project.
THE ENGINEER presented the attached report and Budget.
"MOVED BY:
SECONDED BY:
W. E. ROWE
J. HINDLEY
THAT THE ESTIMATES OF THE ST. THOMAS SUBURBAN ROAD COMMISSION FOR 1970 AMOUNTING
TO $207,000.00, (DRAFT 1;2), AS PREPARED BY THE ENGINEER BE ACCEPTED AS A TENTATIVE
BUDGET SUBJECT TO A CHANGE IN SUBSIDY RATE BY THE DEPARTMENT OF HIGHWAYS OF
ONTARIO AND BE FORWARDED TO THE COUNTY OF ELGIN AND CITY OF ST. THOMAS FOR APPROVAL.
CARRIED"
THE MEETING ADJOURNED to the call of the Chairman.
C2.uLau~
,-,
CHAIRMAN
DRAFT 2
MARCH, 1970
TO THE CHAI RMAN AND MEMBERS OF THE
ST. THOMAS SUBURBAN ROAD COMMISSION
We wish to advise that we have been advised by the
Department of Highways of Ontario that the Minister of Highways,
under Section 71 (3) of the Highway Improvement Act, has adjusted
the Assessment of the City of St. Thomas to $33,800,000.
Our recent, efforts to find out why or on what basis
this Assessment was adjusted have been to no avail. We have
learned that the Minister has adjusted the Assessments of
all other cities in the Province, also, (most downwards).
It will, therefore, be necessary to change the
tentative budget adopted earlier in the month. Fortunately,
it wouJd appear that the main items of work would not be
affected.
An Amended Budget is attached.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
t</I 1n~
ENGINEER TO THE ST. THOMAS SUBURBAN ROAD COMMISSION
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ST. THOMAS SUBURBAN ROAD COMMISSION
STATEMENT OF 1969 EXPENDITURES
CONSTRUCTION:
BRIDGES AND CULVERTS
Road #33, Kains Bridge, Soil Tests and Engineering $11,926.04
ROADS
1. Road 116, Fingal, Completion of Construction
6,750.83
2. Land Purcha$e
13,360.47
3. Drainage Roau #25 (Wellington Road)
1,410.74
4. DrainageAssessments
2,079.33
5. Surveys and Traffic Counts
53.43
$23,654.80
MAINTENANCE
Bridge and Culvert Maintenance
182.69
ROAD MAINTENANCE AND OVERHEAD
Winter Control
- $8,423.75
Surface Treatment
7,162.62
Repairs to Pavements
4,151.09
Roadside Maintenance
658.25
Gravel Resurfacing, Grading, Dust Control - 947.59
Weed Control - 1,118.11
Brushing and Tree Cutting - 1,699.69
Pavement Marking - 1,790.99
Signs - 1,639.98
Guide Rail - 257.85
Drainage - 368.46
Railroad Protection - 1,041.83
Superintendence, Clerical and Overhead - 9.437.68
$3~~697.89
ITEMS NOT FOR SUBSIDY
Committee Member Fees and Expenses
Ontario Good Roads Association Memberhip
Suburban Road Commission Asso,ciation-
Membership
Weed Spray and Road Liability Insurance
Share of Payments re Ontario Hospita 1 Selrvices-
Commission
- $610.00
20.00
10.00
35.19
181.08
$856.27
TOTAL EXPENDITURE FOR 1969 ON ST. THOMAS
SUBURBAN ROADS
- $75.317.69
AMOUNT PAYABLE BY THE CITY OF ST . THOMAS
~TRUCTION:
Bridges and Culverts 10% of $11,926.04
Road Construction 25% of 23,654.80
Bridge and Culvert
Maintenance 10% of 182.69
Road Maintenance and
Overhead 25% of 38,697.89
Items not Subsidized 50% of 856.27
PAID BY THE CITY OF ST. THOMAS
1/2 Mill Provided
Special Contribution
Less: Deficit for 1968
Less: Amount Payable by City
of St. Thomas Surplus to 1970
Surplus to 1970
$1,192.60
5,913.70
18.27
9,674.47
428.13
l_ 7~ 227 . 1 7
$20,587.23
5,000.00
663.91
$24,923.32
17,227.17
$ 7,696.15
~"- .-"
ST. THOMAS SUBURBAN ROAD COMMISSION
1970 ESTIMATES
CONSTRUCTION:
Kains Bridge
ROADS
Kains Bridge Approaches,
(Beyond 100 feet from Bridge)
Drainage Assessments
Land Purchase
Surveys, Traffic Counts,
Misc. Gr~ding, etc.
Superintendence & Overhead
MAINTENANCE:& CULVERTS
BRIDGES
ROADS
Winter Maintenance
S~rface Tre&tment
Repairs To Pavements
Weeds & Brushing
Grading, Roadside Maintenance,
Dust Control, etc.
Pavement Marking, Signs, Railroad
Protection, Guide Raj].
Drainage
Superintendence & Overhead
ITEMS NOT FOR SUBSIDY
TOTALS
Kains Bridge
Roads Construction
Bridge & Culvert Mtnce.
Road Maintenance
Items Not For Subsidy
$ 150,000.00
24,000000
1,000.00
31,000000
1,000.00
$ 207,000.00
DRA FT 2
MARCH, 1970
$ 150,000.00
$ 10,,000.00
2,.500.00
6,500.00
1,000.00
~OOO.OO '24,000.00
1,000.00
$ 9,000.00
2,000.00
4,000.00
3,,000.00
2 ,. 000. 00
4,,000.00
1,000.00
~,OOO.OO 31,000.00
1,000.00
$ 207,000.00
Bridgeu& Culvert Maintenance - 10010 of
1,000.00 =
100.00
DRAFT 2
MARCH, 1970
AMOUNT PAYABLE BY THE CITY OF ST. THOMAS
Kains Bridae
- 10% of $150,000.00 = ~~15,000.00
Road Construction
- 25% of
24,000.00 = 6,000.00
Road Maintenance
- 25010 of
31,000.00 = 7,750.00
Items Not for Subsidy
50% 0 f
1,000.00 = 200.00
j129. 350. 00
1/2 Mill for the City of St. Thomas
will provide on the Assessment
of approximately $33,800,000.00 (as equalized by the
Minister of Highways)
$1.6,900.00
Extra Grant from City re: Kains Bridge
5,000.00
Surplus from 1969
7,696.15
$29,596.15
Less: Estimated C~st of 1970 Work to City
29,350.00
Estimated Surplus to 1971
$
246.15
ST. THOMAS l' ONTARIO
JANUARY 30l, 1970
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Court House, St. Thomas
at 10:00 A.M. on January 30, 1970.
ALL MEMBERS WERE PRESENT.
THE MINUTES OF THE MEETING of May 2, 1969, were read and approved. "
"MOVED BY: W. E. ROllE
SECONDED BY: J. HINDLEY
THAT MR. A. AUCKLAND BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD COMMISSION
FOR 1970. CARRIED"
"MOVED BY: J. HINDLEY
SECONDED BY: W. E. ROWE
THAT THE HONORARIUM FOR COMMISSION MEMEBERS BE $150.00 AS LAST YEAR.
CARRIED"
"MOVED BY:
SECONDED BY:
W. E. ROWE
J. HINDLEY
THAT THE MEMBERSHIP FEE OF $20.00 FOR THE ONTARIO GOOD ROADS ASSOCATION BE PAID.
CARRIED"
"MOVED BY: J. HINDLEY
SECONDED BY: W. E. ROWE
THAT THE MEMBERSHIP FEE OF $10.00 OF THE SUBURBAN ROAD COMMISSION ASSOCIATION
BE PAID.
CARRIED"
THE ENGINEER REPORTED on the proposed Suburban Road 4;16 stating that
preliminary Engineering work was nearly completed and that Land Purchase would
start shortly. It was expected that the Department of Highways of Ontario would
enter into a Construction agreement with the County in the next few months aind
that the road would have to be under control of the County to enable the agreement
to be signed.
"MOVED BY:
SECONDED BY:
W. E. ROWE
J. HINDLEY
THAT ST. THOMAS SUBURBAN ROAD COMMISSION ROAD #16 FROM THE ST. THOMAS CITY LIMITS
TO COUNTY ROAD #20 BE REVERTED TO THE COUNTY ROAD SYSTEM TO ALLOW THE COUNTY
ST. THOMAS, ONTARIO
PAGE 2
TO ENTER INTO AN AGREEMENT WITH THE DEPARTMENT OF HIGHWAYS O:F ONTARIO FOR THE
CONSTRUCTION OF ROAD #16 AS A DEVELOPMENT ROAD ALL SUBJECT TO APPROVAL OF THE
MINISTER OF HIGHWAYS.
CARRIED"
THE ENGINEER PRESENTED the attached report with a statement of expenditures
for 1969 and a proposed budget for 1970.
"MOVED BY: J. HINDLEY
SECONDED BY: W. E. ROWE
THAT THE STATEMENT OF EXPENDITURES FOR THE ST. THOMAS SUBURBAN ROAD COMMISSION
FOR 1969 BE FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF 8T. THOMAS.
CARRIED"
"MOVED BY: W. E. ROWE
SECONDED BY: J. HINDLEY
THAT THE ESTIMATES OF THE ST. THOMAS SUBURB~N ROAD COMMISSION FOR 1970 AMOUNTING
TO $207,000.00, AS PREPARED BY THE ENGINEER BE ACCEPTED AS A TENTATIVE BUDGET
SUBJECT TO CHANGE IN SUBSIDY RATE BY THE DEPARTMENT OF HIGH\4lrAYS AND BE FORWARDED
TO THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS FOR APPROV~L.
CARRIED"
THE MEETING ADJOURNED to the call of the Chairman.
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i-(-W vrcA.. .
CHAIRMAN
"."" ,a-/j;. "'7b
S~. Thomas, Ontario,
TO THE CHAIRMAN'& MEMBERS OF. THE Flebruary, 1970.
ST. THOMAS SUBURBAN ROAD COMMISSION.,
. /
ATTACHED TO MY ,ANNUAL REPORT to the~ Commission,
is a statement of Expenditures on Commission Roads in 1969
and the estimates of Expenditures for 1970~
THE MILEAGE OF ROADS UNDER CONTROL of the
Commission remain as it has in the past few ~rears being 22 miles.
".
AS THE ONTARIO DEPARTMENT OF HIGHWAYS did not
approve the complete Construction By-Laws of the County of
Elgin, it was impossible to make a start in the Construction
of the Kains Br~~ge in 1969. However, Soil Tests and Plane
have been completed and approved by the Department of .
Highways. Tenders for construction could be called in the
early Spring pending the outcome of a statemE~nt of policy
on Subsidy by the Ontario Department ofHigh~rays. which is
expected shortly.
1969 OPERATIONS BROUGHT FORTH a Sur'plus to 1970
and coupled with the 1/2 mill and the special grant of
$ 5,000.00 from the City of St. Thomas, i tshoul'dallow
the completion of Katns Bridge without difficulty, unless
the Subsidy Rate is changed by the Department of Highways.
LAND PURCHASE FUNDS will provide funds for land
at the Kains Bridge and purchase of additioncll property for
theComrnission's 1971 program.
THE LOCATION OF THE ST. THOMAS BY-PASS is expected
to be settled within the next few months, and at that time a
joint programme for 1971, and the ensuing yeclr should be
discussed between the County, City of St. Thomas and the ~
Commission. Funds are estimated to make a start on the
necessary surveys.
tR-!I~ ~ I
R. G. Moor1e,
St. Thomas Suburban Road
Commission Engineer.
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ST." THOMAS SUBURBAN ROAD COMMISSION
1970 ESTIMATES
CONSTRUCTION:
Kains Bridge
f
~ .
ROADS
Kains Bridge Approaches,
(Beyond 100 feet from Bridge)
Drainage Assessments
Land Purchase
Surveys, Traffic Counts,
~lisc. Grading, etc.
Superintendence & Overhead
MAINTENANCE:& CULVERTS
- BHIDG~~S . J
ROADS
Winter Maintenance
Surface Treatment
Repairs To Pavements
Weeds & Brushing
Grading, Roadside Maintenance,
DtistContr61, etc.
Pavement Marking, Signs, Railroad
Protection, Guide Rail.
Drainage
Superintendence & Overhead
ITEMS NOT FOR SUBSIDY
TOTALS
Kains Bridge
Roads Construction
Bridge & Culvert Mtnce.
Road Maintenance
Items Not For Suhsidy
$ 150,000.00
24,000.00
1,000..00
31,000.00
1,000.00
$ 207,000.00
:$ 150,000.00
$ 10,000.00
:2 , 500 . 00
6,500.00
1,000.00
1+,000.00 24,000.00
1,000.00
$ 9,000.00
:2,000.00
h,OOO.OO
3,000.00
:2,000.00
/4. , 000.00
1,000.00
6 t 000 .O_Q 31,000.00
1,000.00
$ 207,000.00
AMOUNT PAYABLE BY THE CITY OF ST. THOMAS
,-
Kains Bridge 10% of $ 150,000.00 =:: $ 15,000.00
Road Construction 25% of 24,000.00 == 6,000.00
Bridge & Culvert Mtnce. 10% of 1,000.00 -, 100.00
Road Maintenance 25% of 31,000.00 =:t- 7,750.00
Items Not for Subsidy 50% of 1,000.00 === 500.00
29,350.00
1/2 Mill for the City of St~ Thomas
will provide on the assessment
of approximately $42,000,000.00 $ 21,000.00
Extra Grant from City re: Kains Brid@ 5,000.00
Surplus3 from 1969 ~696.15
Les$: Estimated Cost of 1970 Work to City
Surpl us .to 1971
33,696.15
29.350.00
:$ 4.346.15
, ST. THOMAS SUBURBAN ROAD COMMISSION
STATEMENT OF 1969 EXPENDITURES
I
CONSTRUCTION:
BRIDGES AND CULVERTS
Road if33, Kains Bridge, Soil Tests and Engineering $11,926.04
ROADS
1. Road tf16, Fingal, Completion of Construction
6,750.83
2. Land Purchase
13~360.47
3. Drainage Road #25 (Wellington Road)
1,410.74
",
4. Drainage Assessments
2,079.33
5. Surveys and Traffic Counts
53.43
$23,654.80
MAINTENANCE
Bridge and Culvert Maintenance
182.69
ROAD MAINTENANCE AND OVERHEAD
Winter Control
- $8,423.75
Surface Treatment
7,162.62
Repairs to Pavements
4,151.09
Roadside Maintenance
658.25
Gravel Resurfacing, Grading, Dust Control - 947.59
Weed Control - 1,118.11
Brushing and Tree Cutting - 1,699.69
Pavement Marking - 1,790.99
Signs - 1,639.98
Guide Rail - 257.85
Drainage - 368.46
Railroad Protection - 1,041.83
Superintendence, Clerical and Overhead - 9.437.68
$38.697.89
ITEMS NOT FOR SUBSIDY
Committee Member Fees and Expenses ·
Ontario Good Roads Association Memberhip
Suburban Road Commission Association-
Membership
Weed Spray and Road Liability Insurance
Share of Payments re Ontario Hospital Services-
Commission
- $610.00
20.00
10.00
35.19
181.08
$856.27
TOTAL EXPENJ?ITURE FOR 19~9 ^,9~J~;,r;,,;~? A.~~-? _/ .....,~.,1., Ln
AMOUNT PA YABLE BY THE CITY' OF ST. THOMAS
I CONSTRUCTION:
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;',
Bridges and Culverts 10"10 of $11,926.04 $1,192.60
Road Construction 25% of 23,654.80 5,913.70
_.----
Bridge and Culvert
Maintenance 10'0 0 f 182.69 18.27
Road' Maintenance and
Overhead 25% of 38,697.89 9,674.47
Items not Subsidized 50% 0 f 856.27 428.13
17.227.17
PAID BY THE CITY OF ST. THOMAS
1/2 Mill Provided
$20,587.23
Special Contribution
5,000.00
Less: Deficit for 1968
663.91
Less: Amount Payable by City
of St. Thomas Surplus to 1970
Surplus to 1970
$24,923.32
17,227.17
$ 7,696.15