1975 Suburban Road Committee
ST. THO~\S SUBURBM, ROADS COMMISSIO~
STATEMENT OF EXPENDITURES 1975
CONSTRUCTION
1. Road 30 - Radio Road northerly from St. Thomas City 1 imt ts
in the Township of Yarmouth, Grading, GrAnular
base, Pavement, etc.
$194 221.87
______L________
2 ~. Road 22 - Fairview Avenue Surveys, etc.
9.31
_._--------------
3. Land Purchase
_____2t.ZZ~~~~__
- Less Credit Culverts in stock in 1974 8nd
used in 1975-Construction
28,532.60 Cr.
TOTAL
--
$ ~71,476.91
MAINTENANCE
. 1., Bridges a,ndCul verts
165.93
2. Winter Control (1974 .... 10,799.95)
3. Repairs to Pavements
4. Su~face Treatment
_...___ZlQ~2:92__
5. ,Grading Maintenance,GravelResurfacing a,nd Dus~ Control
-------~~~~.?~--
____1~.t!9~.!:J.?__
6., Roadside Maintenance inc luding on Roa.d 25
(Wellington Road)
7. Weed and GrasS Control
___.;._l.l!!}.:J~.....
2 632.91
-----_.1_--.----
.. _ _ _ _.... 92-9.: 99__
.._ __ _ __1.);.:99__
.. _ __ _.... 9'1+.: 1+~__
___..._ J..,J?9.:';~__
93.73
......,.... -... -.. .'- _.- -' - ',..
8. Tree Cutting
9.Paveme'nt Marki tlg
iO. Signs and'GuideRails
11. Drainage and Sweeping
12. Railro8,d Protection
13. Traffic: Counts
14. Superintendence, OverheAd and Clerical. etc.
.. __.. JJ-IJJ!3.! J2__
TOTAL
$57,225.08
ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTAION AND COMMUNICATIONS
- _. ----:-. .'." - ... ') - . . . ...............~
Memb'erships, In.suranceandMisce11aneous
_ _.. _. _ _6J_0..._O_0._
_.__.. _ _ '.:3_0.....7J._
Committee. Member F~es and Exp~nses
TOTAL'
$ 1.140.71
TOTAL EXPENDITURE BY 8T. THOMAS' SUBURBAN ROADS COMMISSION
$ 229.842.70
5T. THm'L^",S SUBUl'~BA;' .l'i.OADS COMt1TSS TO:,
_~J~.~T}~tU~!::T Q,F_..:r::3'pE l'J2.!' TD 1\ ~S_ 1915_ ______ .
_._____,. _..___. _ . JCPI.&f>~_ ?:"_H__ ,___,
CALCT.Tl..ATIOl: Or A}fOU1<T PAYABLE BY CITY OF 5T. THOlrA5
_~____~ _..__.. ...._. _."_._...............'.... ... _.____\.~_______,.__.._~,._____ .__..._......_ ........_._.__..___....~.w_. _._..:.,...~ ____
C~nstr-l.1ction
S 171,476.91
Hn inten;lnce And Over.heAd
$ _~I.L~~5_._01L
$ 228,701.99
~'Hnistry of 'Transportatlon and Comr.1Unicrltions
Subsidy rRte is 73.02% or $ 166,998.19
(originally estimated at 72.98~~)
Bala,nce is shared equally by County or Elgin and'C{ty of St. Thomps.
Amount PRy~ble by City of St. ThoIT'...1S
$ 30,851.90
Items Not Subsidized (500/" of 1140. 71)
S __!70.35
$ 3'1,422.25
Les surplus for 1974
8,649.31
Less ~ mill in 1975 for Clty of St. Thomas
_,20,1,,50.00
Deficit to 1976
$2,022.94
~~T. Tltm'1AS SllrrqrBAl< ROAD corn i l~';S 1 O~; BUDGET ] 076
_...,.........._..~~..~___......_...h..'_~~._.- '. ,..-.. -,' - ~_....""_..._--"'...._'..------ ...~,-'..__.....,......~-_.'. -. ....--.. .--..__.~---_...._...... ~-_..
L!/'~lNT~N~C:.E {:.-_q~~~P0~!~N?
ATEGORY
PREVIOUS EXPENDITURE
_.~ ,....~_._-_._-.-_..._._--_._.---_._._'---
1973 lq74 lq75
Feb r1.1a ry 1 Q76
D 1"'3 f t if 1
ESTIHATE
FOR 1976
ridges & Culverts
7/+9
71ll-
.__..,_.___.__~_.,.._..' ._,_.,.___._._...._........_"._,.__....'_-...___._______ _._.. .__..,-....._._N._.._-__ ._._._...__.__..---....__.
166
2,000
Idinter Control
6,537
1 0, 800
9, ~)q6
Roadside }~i~tenance
4, Of~8
4,610
20,805
Ha rel Top 1'1a intenance
3,737
2,707
11,348
Loa se Top Ha i ntenanc.e '
1.,1 50
1,314
Sa fety Devi ces
3,lL+0
4,RSl
2,325
Superi ntendence & Overhead
11,573
1.2,974
12,092
TOTAL
Construction Road 30
TOTAL CONSTRUCTTONt'J. HATnTENANCE
15,000
5,000
9,000
894
1,500
3,500
15,000
51,000
94,000
145,000
ITE1''!S NOT ELIGIBLE FOR MINISTRY OF TRANS PORTATI0N AND CONt'lUNICATI0NS SUBS IDY
.~_.__...._- -_...._-_._.."....,-_.~._-_..~._--',----.~..._~--- ,-~-_._---_.__......;,.".-~--------.-
COlTlrr:1. t tee Flembe rsFees ,and Expenses
$
650
,Hisce11aneous Expenditures t.: Liah:i Lity lnsurance 150
$ 800
CALCU1;..AT'ION OF A}fOUNT PAYJ..BLE BY THE CITY OF ST. THOHAS
Februa ry 1976
Draft if 1
Hinistry of Transportation and Communications Subsidy rate in 1976 is
estimated at 73.59~.
Total Construction & }~intenance $ 145,000.
>
Hinistry of TransP9,rtation and Corrununications Subsidy estimat4~d at $ 106,705.50.
Remaining amount o:f $ 38,294.50 is divided between the City of St. Thomas and
the County of Elgip.
Amount payabl~ by the City 0 f St. Thomas is
$19,147.25
Plus 50% 0 f I~ems Not Subsidized by the
Mi.nistry of Tiransportation and Cormnunications
400.00
Estimated cost to the City 0 f St. Thomas
$ 19,547.25
1/2 Hi.11 from the City of St. Thomas will
provide in 19~76
t,
\1
. $ 21,450.00
Less de fie it 'ft-om'1975
2,022.94
$19,427.06
De ficit to 1"6
$ 120.19
.
k-
WESTERN GROUP MEETING .. J> ~
SUBURBAN ROADS COMMISSION ASSOCIATION _ ~/
Elgin County Council Chambers ~ nl tJI-',1
ST. THOMAS . ~yr .
n.
J
Wednesday, June 4, 1975
Proceedings began at 10:15 A~M. with Mr. John Stephens of
St. Mary's, Chairman of the Western Group, presiding. A
total of 39 were in attendance including 2 Ministr~y of
Transportation Engineers and Elgin County representatives.
The Commissions in attendance were London (4), Owen Sound,
(4), Stratford (4), St. Mary's (3), Chatham (3), St. Thomas
(4), Windsor (4), Brantford (3) and Guelph (6).
Ray Gordon, president or the provincial association, said a
few words ,'and the group was welcomed by Mr. Ed Rowe, Chairman
of the St. . Thomas' Commission and Elgin County Warden Leibner.
It was moved by Mike Wilson (Chatham) and seconded by Foster
Henderson (Stratford) that the minutes of last years meeting
in Windsor be adopted as read.
Allan Holmes, Secretary of the provincial association,
suggested that any commission who has a problem they would
like discussed, to forward it to the executive as soon as
possible.
A summary of a questionnaire was circulated and it was noted
that the ~ mill on the Provincial Equalized Assessment for
each city amounted to slightly more than $l/person of popul-
ation.
The average number of miles of suburban road per 1000 popul-
ation was .66 with a high of 1.6 (Owen Sound) and a low of
.43 (London).
It was al~o noted that subsidy rates ranged from 50% to 80%.
Mr. Ed Cornys, a planner with J. F.McLaren, addressed the
group on the changes which have and are taking place in
municipal governments, such as Regions, Restructured Government
etc. He noted that 75% of the population in Ontario is
living under a form of restructured government.
-2-.
He felt that many special purpose bodies, such as P.U.C.'s
Suburban Commissions, Land Division Committee, etc., etc.,
should be eliminated and that the power should be put back
into the hands of the council.
At the end of his address he was attacked from all sides.
In defence of Mr. Cornys, it should be said that many of his
comments and observations were made from a study which he and
his firm are carrying out in Bruce County. Since Bruce County
is very rural with a total population of 48,000, some of the
members felt that what would be satisfactory in Bruce County
might not prove out in other areas.
In summary, I am sure everyone found Mr. 'Cornys talk very
interesting and thought provoking and I'm sure we all benefited
from the excellent exchange of dialogue which followed his
talk.
Following the meeting we were entertained by the St. Thomas
Commission to a reception and excellent buffet.
Following the dinner it was moved by Foster Henderson
(Stratford) and seconded by, Mr. Earl Hooper (St. Mary's)
that the same executive serve for another year, namely:
President - John Stephen (St. Mary1s)
Directors - Mike Wilson (Chatham)
Morley Howe (London)
Secretary - Tom Collings (Stratford)
The above motion was passed unanimously.
Brantford volunteered to be the host city in 1976.
Following the luncheon the group toured the Ford Motor Plant
iri Talbotville.
Mr. Gordon, on behalf of those present, thanked the St. Thomas
Commission for their fine hospitality and excellent meeting.
Respectfully Submitted,
Tom Collings,
Secretary
~
Ontario
iJ0..ce- ~ -;~
~tt ~
~
Ministry of
Transportation and
Communications
Box 6008,
London, Ontario.
April 11, 19',.
Mr. R.. Ej. "Moore
County Engineer;
County 0 f Elgjn,
79 St~nley Street,
St. Thomas, Ontario.
N5H 3Gl.
RE: ST. THOMAS SUBllRBAN ROADS
COMMISSION - REMOVING PART
OF C. R. 30
Atta,ched. find the Commission's resolution duly
approved by the Honourable Minister, John H.
Hhodes, along with a Road By-Law Plan No. 30-1.
Yours truly,
.....-/u?.2~.
(/c-" j
H. H. G~nly,
Di stri ct Muni ci pa,l
Engineer
HHG/smc
a,t ta, chment
/:
f . ~ ~
RESOLUTION FOR REVOKING THE DESIGNATION OF A SUBURBAN ROAD
THE ST. THOMAS SUBURBAN ROADS COMMISSION
Moved by W. E. Rowe
Seconded by A. W. Auckland
THAT the designation as a suburban road of County Road Number
30, from lOOO feet north of the north limit of County Road 52
to County Road 34
a distance of approximately 3.45 miles, is hereby revok.ed,
subject to the approval 0 f the Minister 0 f Transportation and
Communications.
CARRIED
W. E. Rowe
Cha irman.
R. G. Moore
S eere tary
I, Robert G. Moore, Secretary to the St. Thomas Suburb~Ln Roads
Commission, hereby certify that the foregoing is a truE~ and
correct copy of a resolution passed by the St. Thomas Suburban
f<:
Roads Commission on Tuesday, the 11th day 0 f March 1975.
Se
That the designation of Elain Couat.y
Roa4 No. 30 marked .- - - - Oil thts
desigB is revoked as a St. Thomas
SuburbaaRoa. by Resolutio1l of the
St. Thomas Suhurban Road. Co_isaioD
Gateci the 11th . '1,,'((' rch 197~.
Cert.i fied ~ I
Sec
LOT
CON,
LOT 8
KETTLE
CON.
LOT
I
(.- '-
I
1
I 000 P t
,0 N"R"tH
I
KEY PLAN
~---j
SCAL.E
(/)
o
'c
....,
:t
PLAN SHOWING
BY A SOLID LINE
THAT PORTION OF ROAD
IN THE TOWNSHIP OF
YARMOUTH
ADDED TO THE COUNTY ROAD SYSTEM
BY
BY-LAW NUMBER 2166
OF THE
COUNTY OF ELG I N
COUNTY ROAD NUMBER 30
LENGTH OF ROAD ASSUMEO -APPROX.4,75 MILES
,
Miles
Urban Municipalities .~
Township Boundaries
The King's Highway
Count)' Rood N2 30
Other County Roads
Unopened Road
Allowances
County Boundaries
Township Roods
BY- LAW NUMBER 2166
Approved 19 1 by
Order-in-Council Number
Dated the
1 hereby certify that this Pion forms part
of Schedule 'A'to By:"Low Number 2166
of the County ot Elgin.
Director of Municipal Branch
_!!F!:!'!.."'!..B.E!L2~!. ~?'-
Dote
....2fP~~dn ~L-
Clerk, ot>, of Elgin
_ l fb--Il :::1f rt..L!..
~den~
Cqunty Road Plan N' 30-1
CONSTITUTION
'Y\~
till. t fl., r/' Y }. rfh
~ a~
SUBURBAN ROADS.COMMISSION ASSOCIATION
1 . NAME
Suburban Roads Commission Association (S.R.C.A.)
2. OBJECT
(a) To support and co-operate with the Ontario Good Roads Association,
and the Roads and Transportation Association.
(b) To study and review all legislation affecting Suburban Roads
Commissions.
(c) To discuss matters of mutual interest and to acquire and exchange
information.
(d) To publicize and promote the status of Suburban Roads.
3. MEMBERSHIP
All duly appointed persons to a Suburban Roads Commission and its
officials shall be eligible for membership in the Association.
Honourary membership may be conferred upon deserving persons upon
recommendation by individual Commissions and approval of the Executive.
4. ~
Annual Fees shall be determined by the Executive and ratified by the
Association at the Annual Meeting.
5. OFFICERS
Officers of the Association shall consist of a President, Vice President
and Past President who have served on the Executive, and Secretary-
Treasurer all to be elected at the Annual Meeting.
6. EXECUTIVE
The Executive shall consist of the officers and six directors who are
members of the Association. Three directors from each area shall be
elected annuallYt at the respective area meeting.
7. AUDITORS
Two Auditors shall be appointed annually by the Executive following the
annual meeting.
- 2 -
8. ANNUAL MEETING
The Annual Meeting shall be held during the Ontario Goold Roads Associa-
tion Annual Convention at a time and place provided by the Ontario Good
Roads Association. The Executive shall be responsible for the prepara-
tion of a program for the Annual Meeting.
9. OTHER MEETINGS
Other meetings shall be held at a time and place selected by the Executive.
At least one meeting per year shall be held in each of two areas. Each
area shall consist of the following Suburban Roads Commissions:
WESTERN AREA EASTERN AREA
1 . Chatham 15. Belleville
2. London 16. Brockville
3. Owen Sound 17. Cornwall
4. Stratford 18. Gananoque
5. St. Thomas 19. Kingston
6. Sarnia 20. Pembroke
7. St. Marys 21. Peterborough
8. Windsor 22. Prescott
9. Woodstock 23. Smith Fal1s/
10. Ingersoll Lanark
11 . Barrie 24. Smith Falls/
12. Brantford Leeds
13. Guelph 25. Trenton
14. Ori11ia
10. COMMITTEES
Any Committee may be appointed by the Executive to stUqy and bring 1n
reports on such subjects as may be directed by the Association.
11. RULES OF ORDER
All members shall be eligible to vote on matters of the Association.
A simple majority of vote shall constitute approval of matters of the
Association. The President shall rule on matters of conflict.
12. CERTIFICATE OF MERIT
A Certificate of Merit may be conferred by the Association to deserving
members in recognition of outstanding service (25 years minimum) on
recommendation by individual commissions and approval of the Executive.
Amended June, 1974.
SUBURBAN ROADS COMMISSION ASSOCIATION
1975
p~~
1974 POPULATION
OF CITY
COMMISSION COUNTY OR . SEP. 'TOWN CLASS
1 . Chatham Kent 36,610 B
2. London Middlesex 236,828 E
3. Owen Sound Grey 18,024 B
4. Stratford Perth 24,602 B
5. St. Thomas Elgin 26,241 . B
6. Sarnia Lambton 55,281 C
7. St. Marys Perth 4,609 A
8. Windsor Essex 198,086 D
9. Barrie Simcoe 31,389 B
10. Brantford Brant 63,587 C
11 . Guelph Well ington 66,082 C
12. Ori1lia Simcoe 24,014 B
13. Bell evill e Hastings 35, 125 B
14. Brockvil1 e Leeds & Grenville 19,816 B
15. Cornwall Stormont, Dundas & Glengarry 45,683 B
16. Gananoque Leeds & Grenville 5 , 1 63 A
17. Kingston Frontenac 60,425 C
18. Pembroke Renfrew 15,116 B
19. Peterborough Peterborough 58 ,1 00 C
20. Prescott Leeds & Grenville 4,957 A
21 . Smith Falls Lanark 9,371 A
22. Smith Falls Leeds A
23. Trenton No rt humber 1 and 14,481 B
SUMMARY
POPULATION OF CITY NUMBER OF ANNUAL
CLASS OR SEPARATED TOWN COMMISSIONS DUES
A o - 10,000 5 10.00
B 1 0,000 - 50,000 11 15.00
C 50,000 - 100,000 5 20.00
D 100,000 - 200,000 1 30.00
E Over 200,000 1 55.00
SUBURBAN ROADS COMMISSION ASSOCIATION
OFFICe: OF THE-~ecretar'L...lreasl.tLer
EXECUTIVE 1975
President:
Mr. Roy Gordon,
69 Lyon Avenue,
Guelph, Ontario.
Mr. Charles Cousins,
398 Talbot Street,
london, Onta ri o.
Past President:
Vice.President:
Mr. Clarence Wilson,
R. R .#3 ,
Chatham, Ontario.
Mr. A. R. Holmes, P. Eng.,
County Court House,
Guelph, Ontario.
Secretary-Treasurer:
'DIRECTORS
. EASTERN
WESTERN
Mr. J. Stephens,
R. R. #1,
St. Marys, Ontario.
Mr. Clarence (Mike) Wilson,
R. R. #3,
Chatham, Ontario.
Mrs. Lin Good,
221 Johnson Street,
Kingston, Ontario.
Mr. G. D. Dougall, P. Eng.,
County Court House,
Brockville, Ontario.
Mr. Morley Howe,
R. R. #2,
Strathroy, Ontario.
Mr. D.M.Code,
3 Maitland Street,
Smith Falls, Ontario.
ST. THOMAS, ONTARIO,
MARCH. 11, 1 975.
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION MET at the County
Engineer's Office on March 11, 1975 at 9:30 a.m. Members W. E. Rowe
and Albert Auckland were present.
THE MINUTES OF THE MEETING 0 f January 3lst were read and
approved.
MR. AUCKLAND AND THE ENGINEER REPORTED on a.rra.ngements for
the Western Group of the Suburban Road Commission ,Association to meet
on June 4th in St. Thoma,s.
THE ENGINEER PRESENTED the Revised Budget as attached and
stated that the County of Elgin Road Committee had approved the
assumption by the County of those costs on Radio Road that were not
covered by the present 1/2 mill grant from the City 0 f St. Thome,s
and the surplus from 1974.
In order for the County to assume the expenditure it
would be necessary for the Suburban Road Committee to revert the
road to the County.
"MOVED BY: A. AUCKLAND,
SECONDED BY: W.E. ROWE
THAT THE REVISED BUDGET OF MARCH 10, 1975. IN THE
AMOUNT OF $214,000 BE APPROVED AND FORWARDED TO THE
CITY OF ST. THOMAS AND THE COUNTY OF ELGIN FOR APPROVAL.
CARRIED"
ST. THOMAS, ONTARIO,
MARCH 11, 1975.
P.A.GE 2.
"MOVED BY: W.E. ROWE,
SECONDED BY: A. W. AUCKLAND
THAT THE DES IGNATION AS A SUBURBAN ROAD OF COUNTY
ROAD NUMBER 30, FROM l,OOO FEET NORTH OF THE NORTH
LIMIT OF COUNTY ROAD 52 TO COUNTY ROAD 34 A DISTANCE
OF APPROXIMATELY 3.45 MILES, IS HEREBY REVOKED,
SUBJECT TO THE APPROVAL OF THE MINISTER OF
TRANSPORTATION AND COMMUNICATIONS.
CARRIED"
THE MEETING ADJOURNED TO THE CALL O:F THE CHAIRMAN.
t? u/~
CHAIRMAN
March 10, 1975.
To The Chairman and Members of The s,t. ThornasSuburban ROf.ldCommission:
" Since. th~ presentet,ion and"acceptanceofthe tentative 1975
Budgetfn January, inquiries" have been made to the Ministry 0 f
Transportation and Communications \tIith regard to the financing of any
long range deficit the CommIssion would encounter in the rebuilding
of Radio Road.
TheCoun,ty of Elgin Road Committee has agreedtha,t the
Commission should not contact a long range de fielt at this time
as most of the Commission's Roadsrequtte construction work in the
next fe\tlyears.. Thus there will not 'be any appropriate:YEiar that
the de ficitcould beel iminAted in the forseeable future.' ),1 f proposed
restructuring Qr,the County of Elgin occurs in t:henext fE~w years, any
defic~t irom the Commission wpuld he the responsibility of the County
and the COl1lTlittee wishes to carryon with their "Pay as yCiu, go PoLicy"
if at all possible. The financial pQsitionof the'City of St. ThOmas
s,eems :to :preclude any additionalcontributiori'tothe Subtitban Road
System at this tl.me.
, Our enquiries, to the Ministry of Transportation and,
Communications lndicate that expenditures ()'n a Suburban R()B.,d System
must be'shared,~qually between a County and a City after deduct.ion
of the MinIstry of Transportation and Communications' SUbliid.y. It
appears the only way to cut the defi.cit ista cut tQeBudg~.t. Our
e.,stf.mates indicate that the, lJorth limit of work on Road 30 by th.e
S\,.lburban' Commission shQuld be in the are;,; of the Selt CreE~k,C:enletery
north of Road 52. ... , ,
The County of Elgin Road C'ommittee feels,thatas,hruchwork
'as possfble should be completed on Road 30 this yet'r. Tn order 'that
work north of the C~metery can proceed this year, it wlll be nece~spry
for the SuburbAn Road Commission to rever~ the rest of the Radio Road
nor1th of the Cemetery to the Count.y. This can be, done by Resolution
approved. by tl:u~~1h1i, ster of Transporta t i'on and Communicat tons.
,The Hudgethas been amended to ,take .the'Se'thang~~s into
account and is attAched. .
All of which is respectfully submitted'.
I '/l'
, "lj .' .1." 1,,>"
-..A..- (/ i ~ I .~i-~.'
R.' G . MOORE; ..' Eng. t
ENGIblEER ,TO THE ST'. THOPd\S
SUBURBAN ROAD COMMITTEE.
ST,. THOMAS SUBURBAN ROADS COlt-iISSION BUDGET 1915
MAIN;l'ENANCE
.!!Zl
26
1973 ,1974
749 714
6,537 10,800
"4,048 4,610
3,737 2,707
1,159 1 , 314
3,140 4,"'381
11,573 12,974
"Bridges and .9u1verts
Winter Control
8,833
RoadSide M~~n~enl.'nce
3,764
liard Top M$lnte,n8nee
4,098
Loo seTopM~ i nt:enpnce
~e fetyD'evlces
2, 104 '
2,470
Superintendence &Overhe;:ld
9,715
CONSTRUCTION
Land Purch,.,se
ROpd30 RAdio Road.
"'(a) From CityofSt. Thomes Limit,; to Salt'Creek Cemetery,
Yarmouth Township
j.
TOTAL SUBSIDIZED BUDGET
,ITE,lof)'NOT FORM~ T.C. SUBSIDY
Committee Member Fees and Expenses'
$ 650. '
Liability I~surance and Mi,se. Expenses
150;.
Western Ont~rio Suhurbtl n Road COl1lO1~tteeMeet i ng ,
400.
$ 1,200.
CALCULATION:OF AMOUNT PAYABLEi, BY CITY OF ST. THQMAS
M8int,en;:lnce ;:lndOv6rhead
~61~OOO
153.000
$ 214~OOO
Construction
(D ra ft II 2)
Ma rc h 1 Q, 1975 .
1975 Estim8te
2,000
9,000
13,000
14,000
2,000
6,000
15,000
$ 61.000
$ 8'~nO;0
145, '000
$ 214,000
M~'T.C.'Subsldy 1s Estimated at 72.98% or $ 156,177.
Bs18nceis Equall}' Shared,bet~en City ofSt<. Thoma'saod County of Elgin.
,PaYBb14f By EACh
$ 28,911.
. i~
Add 1/2 0 f Items Not Subsidized ,600.
$ 29,511.00
Surplus From"1914 8,649.31
1/2 Mill FromClty of~t. Thomas
In, 1975l'rovides ' . 20.750.0Qi
Anticipated Deficit To 1976 -$112.
5T. THOMAS, ONTARIO,
JANUARY 31, 1975..
PAGE 1.
THE ST. THOMAS SUBURBAN ROADS COMMISSION MET on January 31,
1975 at 9:30 a.m., at tbe County Engineer's Office, 79 Stanley Street,
St. Thomas, Ontario.
PRESENT WERE - W. E. Rowe and A. Auckland.
"MOVED BY: A. AYC KLAND ,
SECONDED BY: W. ROWE
THAT W. E. ROWE BE CHAIRMAN FOR 1975.
CARRIED"
THE MINUTES OF THE MEETING OF SEPrEMBER 19, 1974 WERE READ
AND APPROVED.
"'MOVED BY: A. AUCKLAND
SECONDED BY: W. ROWE
THAT THE HONORAR 111M FOR COMMISS ION ME MBERS FOR
1975 BE THE SAME AS IN 1974 BEING $150.00.
CARRIEDU
"MOVED BY: W. ROWE
SECONDED BY: A. AUCKLAND
THAT THE SUBURBAN ROADS COMMISSION ASSC~IATION
MEMBERSHIP FEE OF $15.00 AND THE ONTARIO GOOD
ROADS ASSOCIATION FEE OF $40.00 BOTH BE PAID.
CARRIED"
THE ANNUAL MEETING OF THE SUBURBAN ROADS COMMISSION
ASSOCIATION (WESTERN GROUP) WAS DISCUSSED. A tentative date
of June 4tb was suggested.
ST. THOMAS, ONTARIO,
,J"NU,ARY31, 1975.
PAGE 2.
"MOVED BY: W. ROWE
SECONDED BY: A. AUCKLAND
TH:lT WE CONFIRM THAT WE ARE WILLING TO ACT AS HOSTS
FOR THE 1975 MEETINGS OF WESTERN GROUP OF THE SUBURBAN
ROAD ASS OC IAT ION.
CARRIED"
THE ENGINEER REPORTED that a settlement at $1,200 per
acre "has been reached with Peter H~f1burn for land to widen Road
22, (Fairview 4venue) in Concession V Yarmouth and that payment
would be made shortly. Land Purchase was continuirlg on Road 30
and that Morris Taylor had been approached but had not as yet
signed.
THE ENGINEER PRESENTED the attached Report, Statement
of 1974 Expenditures and Projected 1975 Budget.
"MOVED BY: A. AUCKLAND
SECONDED BY: W. ROWE
THAT STATEMENT OF EXPENDITURES AND TENTATIVE BUDGET
AND ENGINEER'S REPORT BE RECEIVED AND FORWARDED TO
THE CITY OF ST. THOMAS AND THE COUNTY OF ELGIN AND
THAT THE CITY OF ST. THOMAS BE NOTIFIED THAT THE
1/2 MILL CONTRIBUTION WILL BE REQUIRED IN 1975 FOR
SUBURBAN ROAD pgRPOSES.
CARR lED"
THE MEETING ADJOURNED to the call of the Chairman.
'>"l'i')Io~.
~~
- ./-. . ~.".~.
CHAIRMAN
,j J
2 f'
i, V~'vf{
~y\f}
. ,,/
St. Tblomas, Ontario,~\i\;.L/v\l
Januar~y 1975.
To The Chairman and Members of the S~.Thomas Suburl;>anRoads COlmnission.
Altbough tberoad mileage under the jUfisdiction of tbe CQpnission.
has remained cOl'lstan~ ,at 14.45 miles" (or approximately 4.9%) of the. total
County Road System of 296.75 miles, the cost of _tntaining and improving the
Suburban Roads System has increased considerably because of inflation in the
past year. A Statement of Expendit~res for 1974 and a Preliminary B\ldget for
1975 are attached.
Mafntenance<expendituresin 1974 were ord,inaryln nat1l1re with only
"winter control" much above the estimates ($1800.). 'l'his overexplenditure
accounts for most of the maintenance expenditures of $38,2'04 aga:lnst the
estimate of $36,000.
Some 6 months of 1974 Were spent trying to convince the County of
f.fidd1esex and the London Suburban, Roads Conani ssion'that Radi~ Rload in Elgin
County and Hubrey Road in Middlesex County should be built ,at tbe same time.
Talk.s were .alsobe1din that pe~iod withofficials'Qf the Ministry of
transportation and Communications, to try to convince them that l!xtra funds
should be made availahle for th.con8truetion of tbe'RaelioRoael because of
the 'high standards that would be necessary when the bUilding of the Highway
126 was cancelled between St. Thomas and London. Both discussilotlswere to
no avail and the County'of Elgin ,Road q~mmittee dee,leledin Septl811ber,to proceed
with the construction of Radio Road as it 's secondrura 1prf.ori'ty job (. Iter
the building of Road .51 between Highway #4 and the'CourityGarag1e at White
Station).
~illee th.t..t,ime, Land Purchase for road 1Q.ctenf@gbas 'been completed
on Road 3'0 between the City of St. ,T~oma$ Limits a rut Salt Creek Cemetery and
through Concession XII'. Negotiations are eontinui,,1 forth~ rest of .tbe 1eoc1
needed in Co~c:essions.:r and n alld some widening inCoRcession ~tIIl will be
purchased soon. Rep1.cement culverts other than the culvert nellded ,for Salt
Creek have been purchased. Fencfng materIals have.lso been paid for. So.e
clearing waseotDpleted in 1974 and ~he remainder otber than in lConeesaioon
will be' completed by Spring.
- 2 -
To The 9hairman and Me.bers of the St. Thomas Suburban Roads Commission.
A settl..ntforthe propert.y acquired to build l~insBridge was also
etfecteditF1974. In 1974 the effective Ministry of Trans))ortation andCommun-
ieatlons,subslclY rate was 67.7%.
T?e 1974 operations of the Co-issionshoweda sUJ:'plus of the City of
St.. Thomas' contributions of approxima.tely $8,600. This i!; considerably less
than the $16,600 estllR8ted in February 1974a5 materials f()r tbe construction of
Road .30 were not ori8inal1ybudgeted for. As several qount:y Road proje~tsi did
notpro~.ed, subsidy'money was available f~r the purchase ()f materials.
The attached Budget is of Ii preliminary nature a~~ the amount of money
available for construction on Road 30 is unknown at tbis:t1.mebeca..e the County
Road Budget has not been finalized b~the County Road Comm:t.ttee.
Hardtop maintenance is incI"eased this year beCa1JISe of the need for
surface treatment on Road 22 (FairviewAvenue) (3.'8 miles). This road was la'st
surface treated in 1970 and. surface treatment t.his year llJ'Ould hopefully help ~eep.
tberoadfrom disin'tegrating before it Can ,be programmed fair reconstruction.
s.onaeyears agownen Wellington ROad wasresurfaceid, a minimum of
shoulder gravel was placed. Shoulders have' since become ve:ry muddy. ,These
shoulders should be gravelled in 1975 (Maintenance categor,' - Roads'ideHaintenance).
Land ';Purchase ,funds are required to pay for land acquired in Concession
I to widen FairviewAvenue in 1974 and. to complete widening purchases on Radio
Road. Tbe sumof$400,000 is shoWn as a tentative estimate for construction work
on Radio Road. If the Budg~t is finalized as attached the City of St. Tho~s will
owe the Co_issionapproximat"e1y $36,000 at the end of 1975. As more work will
be required onRoad30to complete it (in 1976 ,and 1977)'tbe deftcit'wou1d likely
grow rather than dilltinish at the end of 1977.
Discusstons should be held with the County of Elgin Road Committ,ee
as to the financing of the work so that the:Cityof St. Thomas is n~t left in
aserious,'deficit position at the enG of 1975. If 'the County of ,Elgin is
restructured in 1976 or 1977 "it would be very unlikely that the St. Thomas
Suburban Roads Commission would continue to fun.ction and it would appear that
II "pay' 81 yo 11 go policy"would be advantageous.
A 11 .0 f whichisre~pectfully sub.i~t.d.
''7 )
'?~~//-I ...~... . . ..
R.ltMoon.~. "l:i. Ens.,
ENGINEER TO THE ST. THOMAS: SU1BURBANROADS COafISSION,.
ST. THOMAS SUBURBAN ROAm COMMISS ION
STA,TEMENT OF EXPENDITURES 1974
CONSTRUCTION
1. Road 30 - Radio Road from St. Thomas City Limits northerly,
Township of Yarmouth, Surveys,Clearning, Culverts,
Materials in stock.
2. Road .22 .. Fairview Avenue . from St. Thomas City Limits to
Road ':27, Township of Yarmouth,!Surveys etc.
3. Land Purchase
MAINTENANCE
1.
Bridges and CuI verts
2.
3.
4.
5.
6.
7.
8.
Winter Control (1973 - 6,537.)
Repairs To'Pavem~nts
TarAt
Grading Maintenance, Gravel Re!;urfac'lngand Dust Control
Roadside Maintena nee
We~d and G~ass Control
Tree Cutting
Pavement Marking
9.
Signs<and Guide Rails
TOTAL
--
--
_~__~!!~3?:~?_____
256.09
12,952.12
._-~----~-~~-----~
'$ 54,837.68
714.87
--------~-.--~---
10 799~95
~,____J______~.~~~_
2 706.61
_____l___________
1 314.18
_____J___________
868.93
---~~------~_._-~-
578.31
2 750.30 .
___~_l___________
2491.47
_____z___________
____!,]9!:3?_____
412.94
____!z~~~=~~____~
203.06
'12 973.86
_____z___________
$ 38,204.37
ITEMS NOT SUBS.IDlZED BY THE M1NISTRY OF TRANS PORT AT ION AND COMMUNICATIONS
10.
Drainag~,and Sweeping
11.
Railroad Protection
12.
Traffic Counts
13.
Superintendence, Overhead and Clerical etc.
C.ommittee Member Fees and Expe~ses
605.00
-..---------..---,.
Membership~. Insurance and Miscellaneous_
TOTAL EXPeNDITURE BY ST. THOMAS SUBURBAN ROADS COMMISSION
TOTAL
~===
107.10
$
712.10
$ 93,754.15
PAGE 2.
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
CONSTRUCTION
MAINTENANCE & OVERHEAD
$ 54,837.68
$ 38.204.37
$ 93,042.05
Ministry of Transportation an~ Communications Subsidy is 67.70'70 OR $ 62,98Q.47
(Or igina 1 Est irna te 0 f February 1974 waS 67.64"1..)
Balance is shared equally by County of Elgin and City of St. Thomas.
Amount payable by the City of St. Thomas
$ 15,026.29
It~ms not subsidized (SO'%.of total of 712.10)
356..05
Tota,lPayable by City of St. Thomas on 1974 ope;:-ations $ 15,382.34
SUMMAH.Y
Surplus from 1973
1/2 Mill provided for 1974 (pa'id by City of St.> Thomas)
4,331.65
19,:700.00
Cost of 1974 operations
15,382.34
Surplus to 1975
-~----~~-----~~-------------
8,649.31
,S't.TRCMAS SUBURBAN ROADS CQMMlSS ION' ~~DGE1' 1 ~'7)
--- 1--
Preliminary January 1975.
(Draft /I 1)
MAINTENANCE
Bridge$endCulvert$
1972
26
.1973
749
1974
714
, Winter. Contr;ol
(j
I
8,833
2,000
6,537
10,800
'9, 000
Roads ide Ma 1 nt.'na nce
3,764
4,04~
3,737
4,610
13,000
HardTop Maintenance
Loose:1'opMa,{ titena nce
4,098
2,707
14,00,0
2,104
1,159
1,314
2,000
Safet,y"Devices
2,470
3,140
4 , 81~ 1
6,000
Superintendence & Overi;lead
i:
9,715
11,573
12,9'74
15,000
$\61.000
CONSTRUCTIQ~,
'Uand Purchase
$ 20,000
Road 30 Radio Road.
(a) From City of 'St.Thontas Limit to Salt Creek Cemetaty
and Concession XT!, Yarmouth.,
400,000
$ 420.000
~:(~adio Road estimates are tentative' and preliminary onl,r.)
TarAL SUBSIDIZED BUDGET
$ 481,000
ITEMS NOT FORM.T.C . SUBSIDY
'Committee Member Fees and Expenses
$ 650. .
L.f.ability Insurance and Misc. Expenses . 15iO.
Western Ontario Suburban Roads Committee
Meeting 400.
$ 1;200.
--
CALCULATIQN OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
Maintenance and Overhead
$'61,000
COnstructlon
420,000
$481,000
M.T.C. Subsidy is'~st.'imatedat 72.98% or approximately $ 35l,OOO~'
Balance is ,Equally Shared between City of St. Thomas and C,o...nty of Elgin.
Payable By Each
$ 65,000
Add\.Qflt~ms Not Subsidized
600
$ 65,600.00
8,649.31
Surplus Fro.m 1974
~., Mill Froln City 0 f St. Thoma s
l:n 1975 Provides "
20,750.00
Anticipated Deficit To 1976 and Future Years - $ 36,200. (a.pprox.)