1978 Suburban Road Committee
ST. THOMAS SUBURBAN ROADS COMMISSION
STATEMENT OF EXPENDITURES 1978
CONS1'RUCTION
1. ~<>~d>30 (Radio Road)gradingt granular base,
~:~'V'ip.~, etc.
2. f{Qad22 (Fairview Ave.) surveys, etc.
3. Land Purchase
TOTAL
MAINTENANCE
A - J;3ridges & Culverts
1 Bridges (Dodds Creek, Road 25), repairs,
waterproqfing and reaspha1ting
.. 2 Culverts
B ... Roadside Maintenance
.. 1 Grass Cutting & Weed Spraying
... 2 Tree Cutting
-4 Drainage
... 5 Roadside Maintenance
C ... Hard Top Maintenance (Paved R,oads)
- 1 Repairs to Pavement
- 2 Sweeping
Shoulder Maintenance
D -
Maintenance (Gravel Roads )
... 2 Grading
.. 3 Dust Layer
... 5 Gravel Re?urfacing
E ... Winter Control (Total)
- 1 Snow Plowing
- 2 Sanding & Salting
... 3 Snow Fence
Winter Standby
Winter Control $ 29,965)
$ 66 687.33
...__....___.z_____...~
797.49
.---...---------..--
771.63 CR.
...-...-------.......---
$
66,713.19
J_____l~Jl~1.:J2_
290.65
-.........--.............-.-....
872.85
1,437.24
... _... _ _ _......... !J:J:J..)J...
... _ _... _... _1127 }.: ]!!_
______1!!J!!12.:2!_
800.00
459.02
314.42
1 28 . 31
85.21
---..------.....-...-
......... _ _ J...2}.J22_0_.2...4 )
_______~z.~!~.:9~
__...___~~!~3~.:~~
t..28.31
--_._,......._._...._...._~-
..._-_...__!!~~!.:~~
ST. THOMAS SUBURBAN ROAD COMMISSION
STATEMENT OF EXPENDITURE 1978 Pa&0 2
F - Safety Devices
r Pavement Marking
2 Signs
$____-___3!~~!~!Z
______-_!!~~!~~9
534.42
3 Guide Rail
4 Railroad Protection
________t!9~~:.2Z
Overqead Charges, including Superintendents,
OffiCe, Clerical, Garage, etc.
_______~~!~29:~~
TOTAL
$
86,587.33
Drainage Assessments
747.09
Items Not Subsidized by Ministry of Transportation
andCorrnnunications
________~!~~!:~3
TOTAL EXPENDITURE BY St. Thomas Suburban Roads Corrnnission
$
155 ,~082.43
CALCULATION OF AMOUNT PAYABLE .BY CITY OF ST. THOMAS
Ministry of Transportation and Corrnnunications Subsidy
Ratepn operations for 1978 Was calculated to be:!l1.11% 73, 6 I ~~,}
(originally estimated at 74.8%) on all items (except
Draip.age Assessments and itemstiot for subsidy) is
$ 153,300.52 x 73.612% or $ 112,847.58.
50% of Balance $_______39!33~:.~Z
Subsidy on Drainage Assessments 50%
Amount payable is 25% of $ 747.09 or
186.77
....-_...._._...~_lIIlIiJ...__...._
Items Not For Subsidy 50% of Jo'3'1-~'L
517.41
---..--..--...........,--
TOTAL PAYABLE by City of St. Thomas on 1978 Operations
_______3E!2~~.:~2
8,426.63
--------.....-............
ADD Deficit from 1977
LESS City of St. Thomas Contribution for 1978
_______~~!~~9:~~
Surplus to 1979 Operations
$
1,442.72
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RESOLUTION FOR DESIGNATING SUBURBAN ROADS
THE ST. THOMAS SUBURBAN ROADS COMMISSION
J
MOVED BY: G. COLLEDGE
SECONDED BY: J. HINDLEY
That effective January 1, 1979, the following roads are hereby designated
as Suburban Roads for the purpose of Part VIII of the Public Transportation
& Highway Improvement Act. Subject to the approval of the Minister of
Transportation and Communications -
(a) Road 11
(b) Road 16 from St. Thomas City Limits to Road 20
(c) Road 22 from County Road 27 to County Road 24
(d) Road 26 from County Road 25 to County Road 11
(e) Road 28
(f) Road 29
(g) Road 31
(h) Road 45 from Highway 4 to County Road 36
(i) Road 52 from Highway 3 (new) to Highway 74
(j ) Road 56.
CARRIED.
SIGNED:
A. W. AUCKLAND
CHAIRMAN
SIGNED:
R. G. MOORE
SECRETARY
I, Robert G. Moore, Engineer and Secretary to the St. Thomas Suburban
Roads Commission hereby state that the foregoing is a true and correct
copy of a resolution passed by the St. Thomas Suburban Roads Commission
at a meeting on the 29th day of November 1978.
;.
WE'.'S-rM\NS\€,R
r
L-AWARE.
~
That the designation of the following Elgin County Roads
: marked in red on this map are assumed as St. Thomas
Suburban Roads by resolution of the St. Thomas Suburban
Roads Commission dated NovC'mber 28, 1978.
(a) Road 11 COUNTY OF
(b) Road 16 from St. Thomas City Limits to Road 20 ELGIN
(c) Road 22 from County Road 27 to County Road 24
(d) Road 26 from County Road 25 to County Road 11
(e) Road 28
(f) Road 29
(g) Road 31
(h) Road 45 from Highway 4 toCounty'Road 36
I
(1 ) Road 52 from Highway 3 (new) to Highway 74
(j ) Road 56.
CERTIFIED
SECRETARY.
ST. THOMAS, ONTARIO,
NOVEMBER 29, 1978.
PAGE 1.
THE ST. THOMAS SUBURBAN ROADS COMMISSION MET in the Engineer's Office
on November 29, 1978 at 1:30 P.M. All members were present.
THE MINUTES OF THE MEETINGS of January 23 and July 27, 1978 were read
and approved.
THE ENGINEER REPORTED that construction expenditures would be
approximately $ 15,000 lower than budget, but maintenance would be perhaps
$ 5,000 over, thus the total expenditure would be below budget.
THE ENGINEER STATED that the Suburban Roads Commission Budget for next
year would have to be developed along with the County Road Committee Budgeti, as
under the new scheme with 47 miles of County Roads becoming Suburban Roads.
THE ENGINEER REVIEWED the changeover proposal.
"MOVED BY: G. COLL:eDGE
SECONDED BY: J. HINDLEY
THAT EFFECTIVE JANUARY 1, 1979, THE FOLLOWING ROADS ARE HEREBY
DESIGNATED AS SUBURBAN ROADS FOR THE PURPOSE OF PART VIII OF
THE PUBLIC TRANSPORTATION & HIGHWAY IMPROVEMENT ACT. SUBJECT
TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS -
(A) ROAD 11
(B) ROAD 16 FROM ST. THOMAS CITY LIMITS TO ROAD 20
(C) ROAD 22 FROM COUNTY ROAD 27 TO COUNTY ROAD 24
(D) ROAD 26 FROM COUNTY ROAD 25 TO COUNTY ROAD 11
(E) ROAD 28
(F) ROAD 29
(G) ROAD 31
(H) ROAD 45 FROM HIGHWAY 4 TO COUNTY ROAD 36
(I) ROAD 52 FROM HIGHWAY 3 (NEW) TO HIGHWAY 74
(J) ROAD 56.
CARRIED."
ST. THOMAS, ONTARIO,
NOVEMBER 29, 1978.
PAGE 2.
THE ENGINEER STATED that with the present amendments to the Municipal
Act, the County and City would each pay their own member on the Commission with
the Commission paying Jim Hindley as the 3rd man. County Government Committee
had not as yet worked out the details, but a decision would be available prior
to the 1979 Budget.
THE MEETING ADJOURNED TO THE CALL OF THE CHAIRMAN.
aw~.
CHAIRMAN
THE ST.. THOMAS SUBURBAN ROADS COMMISSION
, .- .," . - .": '; '.' - - ' ..-'~
'-.... "'. .' _'.' ." ..' ....'...........................'.,.:....... .... '." ..........._c:., ._................ _ _....:.....
Tnateffective January 1, '1979 ; the . following. roads .are. herebydesignate.d
as Suburban Roads for the purpose 'of Part VIII of the Public Transporta.tion
MOVED BY:
G. COLLEDGE
& Highway Improvement Act. Subject to the approval of the Minist,er of
TransPQrtation and Gonnnunications -
(a) Road 11
(f) Road 29
(g) Road 31
Road 45 from Highway 4 to County Road 36
(i) Road 52 from Highway 3 (new) to Highway 74
(j ) Road 56.
CARRIED.
SIGNED:
A.. W... AUCKLAND
CHAIRMAN
SIGNED:
R. G. MOORE
SECRETARY
I,RQ;bertG...Moorei,: Engineer and Secretary to the St. Thomas Suburban
Roao'sGotJ:l111issionhereby state that the foregoing is a true and correct
copy ofa resolution passed by the St. Thomas Suburban Roads> Gommission
at ameet>ing on the _ 29!:Jl___ day of November 1978.
ST. THOMAS, ONTARIO,
JULY 27, 1978.
PAGE 1.
THE ST. THOMAS SUBURBAN ROADS COMMISSION MET on July 27 at 4 P.M. at
the County Engineer's Office, 79 Stanley Street. The following persons were
present -
Albert Auckland, Representative of the County of Elgin
George Colledge, Representative of the City of St. Thomas
both being reappointed by respective Councils for a 5 year period from July 1,
1978.
"MOVED BY: G. COLLEDGE
SECONDED BY: A. AUCKLAND
THAT JAMES HINDLEY BE APPOINTED FOR A 5 YEAR PERIOD FROM JULY 1,
1978 AS A MEMBER OF THE ST. THOMAS SUBURBAN ROADS COMMISSION.
CARRIED."
THE MEETING ADJOURNED to the call of the Secretary.
(1- fA/. ~!-.c -(
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WESTERN GROUP MEETING
SUBURBAN ROAD COMMISSION ASSOCIATION
CITY HALL
. STRATFORD
Wednesday, June 7,1978
Proceedings began at 10:30 A.M. with Mr. John Stephen, Chairman of the
st. ,Marys Suburban Commission, presiding. 10 of the 12 commissions were
represented, as 'follows: Chatham - 3; London -8; Owen Sound - 3;
Stratford. - 3; st. Marys - 2; St. Thomas - 3; Windsor - 4; Barrie - 2;
Brantford - 4; Guelph -4.
Delegates were welcomed by Rae Bender - Warden of Perth and Keith Culliton
Mayor'of Stratford. Mike Wilson (Chatham) - ~resident of the Provincial
Association, also said a few words.
It was moved by Roy Gordon (Guelph) and Mike Wilson (Chatham) that the minutes
of last year's meeting in Barrie be adopted as read..
Allan Holmes, Secretary of the provincial Association, read a letter from the
province, concerning the increase in provincial Equalized Assessments in the
cities.
A summary of commissions in Western Ontario was distributed showing mileage,
expenditures, assessments, etc. and it showed that the Provincial Equalized
Assessments in cities rose from 11% to 50% from 1977 to 1978.
A film called "A Day in Court" was shown, which visually dembnstrated poor
driving habits by the public) resulting in an appearance before a judge.
Tom Collings showed slides of bicycle paths and a discussion followed.
The following motions were made to appoint 3 directors of the Western Ontario
group:
Moved by Roy Gordon (Guelph) seconded by Ab Wells (Guelph) That John Stephens
(St. Marys) be appointed.
Moved by Bob Moore (St. Thomas) seconded by Roy Gordon (Guelph) That Morley
Howe (London) be appointed.
Moved by Roy Lee (Windsor) seconded by Ray Hunter (Windsor) That Frank Hutnik
(Windsor) be appointed.
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Moved by Mike Wilson that nominations be closed. Carried.
Chatham agreed to Host the 1979 meeting.
After the meeting the members were taken by bus to the Wildwood Conservation
Dam, where a reception was held. Following the reception everyone was treated
to a home cooked meal at the new St. Marys Community Centre. At 2:00 P.M.
the members toured the new Quarry and kiln etc. at the St. Marys cement plant.
The day's activities concluded at 3:45P.M.
PREVIOUS HOSTS
1969 - Chatham
1970 - London
1971 - Sarnia
1972 - Owen Sound
1973 - Hamilton
1974 - Windsor
1975 - St. Thomas
1976 - Brantford
1977 - Barrie
1978 - Stratford
Respectfully Submitted,
~h~
Tom Collings,
Secretary
c
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p
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G.C. LEVERTON, A.M.C.T.
COUNTY CL.ERK AND TREASURER
ST. THOMAS, ONTARIO
N5R 2L3
PHONE (519) 631-1460
9 GLADSTONE AVENUE
(MRS.)R.M. DANIEL
DEPUTY CL.ERK-TREASURER
18, 1918
Auckland
find a
You must he either doing . qood job Qr th.y were
to find anyone for
ion
Yours truly,
~~---e..-L"'~'"
G. C. Leverton.
Clerk-Treasurer.
GCL:sh
Enol,~
e.'O. .. n. G.Moore,County
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COUNTY OF ELGIN
By-Law No. 2521
'~O APPOINT A ~ffiMBER TO THE ST. THONlliS SUBURBAN ROAD COr$IISSION."
The Elgin County Council enacts:
THAT Albert 'W. Auckland be, and is hereby appointed
to the st. Thomas Suburba,n Road Commission for a term of five
years, eff~ctive from July 1st, 1978, to June 30th, 1983.
READ a first time this 17th day of May, 1978.
READ a second time this 17th day of May, 1978.
READ a third time and finally passed this 17th day of :May, 1978.
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L. R. Carroll,
Warden
G. C. Leverton,
Clerk
IY1 R. in DO re ~
ARTHUR J. GORDON
GENERAL SUPERINTENDENT
C" ROY DORAN
ASSISTANT SUPERINTENDENT
& CONSTRUCTION SAFETY INSPECTOR
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F~oaERT G. MOORE, B.5c, PENC;
~NGINHR AND ROAD SlJPERINTENDENr
TELEPHONE 519- 63D880
79 STANLEY ST.
(c.O,URT HOUSE)
ST. THOMAS, ONT.
N5R 3G1
May 5, 1978.
Mayor and Members of Council,
City of St. Thomas,
c/o Mr. R.. Barrett,
P. O. Box 520, City Hall,
Ta1~ot Street,
St. Thomas, Ontario.
Gentlemen:
We. wish to advise that the term of Mr. George Colledge
who cdmpleted the 5 year term of the late Mr. W.E.Rowe as a member
on" the St. Thomas Suburban Road Comrnission terminates on June 30,
1978 and that Council should appoint a member for a 5 year term
starting July 1, 1978, prior to that time. Mr. Colledge is eligible
for reappointment if the Council so desires.
Yours very truly,
RGM:dw
R. G. MOORE, SECRETARY,
ST. THOMAS SUBURBAN ROAD COMMISSION.
cc: Mr. G. Colledge,
R. R. # 5,
St. Thomas, Ontario.
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ROBERT G, MOORE, SSe.. PENG.
fNGINEERAND ROA/) SUPERINHNOENT
TELEPHONt' 519' 631.~1~80
Warden and Members of Council,
County of Elgin~
c loMr ..G. Levert on,
Municipal Building,
9 Gladstone Ave.,
St. ,Thomas, Ontario.
Gentlemen:
fJ1 If , m O,v 1(1/:'
A~THUR J. GORDON
GfNERAL SUPERINTENDENT
C. .ROY DORAN
ASSISTANT SUPERINTENDENT
& CONSTRUCTION SAFETY INSPECTOR
79 STANLEY ST.
(C,O,URT HOUSE)
ST. THOMAS, ONT.
N5R 3Gl
May 5, 1978.
We wish to advise that the 5 year term of Mr. Albert
Auckland as a member on the St. Thomas Suburban Road Commission
terminates on June 30, 1978 and that Council should appoint a
member for a 5 year term starting July 1, 1978, prior to that
time. Mr. Auckland is eligible for reappointment if the Council
so desires.
RGM: dw
Ontario.
Yours very truly~
R. G. MOORE, SECRETARY,
ST. THOMAS SUBURBAN ROAD COMMISSION.
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SUBU.RBAN ROADS COMMJSS10NAS,SOC1ATrON
OFFICE OF TH~, Secretary - Treasurer
March 20,1978.
Memorandum to:
All Commission Secretaries
From
A.H. Holmes, Secretary-Treasurer
.' As requested by the membership at the
annual"meeting on Tuesday, February 21,1978,
I am forwarding a ,copy of the address which was
given by Mr. Tom Smith, Director of the Municipall
Provincial Transportation Branch of the Ministry
of Transportation and Communications.
I am also forwarding a copy of an Order"~
in-Council and a copy of a memorandum fromMr..
G.R.Browningwith reference to Section 63 (11)
of the Public Transportation and Highway Improve-
ment Act. You may recall that a question was
raised at the 1977 annualmeeti'ng regarding
the name by which Suburban Commissions may be
known.
ARH : hgm
Ene.
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o. G.R.A . CONVENTION - ROYAL YORl< HOTEL, FEBRUARY 21, 1978
ADDRESSB Y:
T.G. SMITIl, B.Se;., P.Eng.,
Director,
Municipal! Provincial Transportation Branch,
Ministry of Transportation. and Communications
TO;
Suburban Roads Commis sionAs sociation
Mr . Pre s ident ,Lad yand Gentlemen:
Thank you for inviting me to speak to you today. My
comments are brief but, hopefully , adequate togene.rate questions
and discussion(lsmuch among you, as netweenyouand me..
Until re cently all cities and separated towns were isolated
governmentally from the upper tier.municipalitles.inwhich they
were situated..' This situation did not seem realistic in view of the
interaction in day. to 'day affairs between the separated urbans and
the .municipal ities surrounding them.
This waS recognized by the
Province over half a century ago by the creation of suburban road
cornmiss ions. While this measure stoppedfar shorto! bringing
the separatedurbans into upper tier government a$full-fledged
partners, (as recent municipal restructuring has done ), it'
nevertheless provided a vehicle whereby the separated municipalities
cou.ld contr ibute to the construction and maintenance . of the suburban
roads in the county system which served their citizens. The
suburban commis sions have .fulfilled this function well and are
continuing to do so..
Municipal governm~nt restructuring and the creation of
regionalgovern:meht in portions of the province have more fo'):mally
'}
,
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recognized the regional nature of the major local roads.
Muchaf this change has occurred during the last nine years.
At the beginning of 1969 there were 34 suburban roads commissions
J
in Ontario. Municipal restructuring has reduced this number to 22.
In 1966 suburban road mileage totalled 1,390 miles vvhile in 1916
this was reduced to 716 miles . In the same period expenditure
dropped from $10,545,000 to approximately $5,500~ 000 in, current
year dollars (that is the effect of inflation has not been considered).
You might note that the total suburban mileage and expenditure have
been approximately halved while the numberoIcommissionshas been
reduced'by'slightly less than one third,a reflection of the degree
of re structuring in the more populous areas of the Province.
The pace of restructuring has slowed but is continuing at the
dis cretion of individual_counties and local municipalities...
The Ministry's' District Engineers advise me that there
is no particular problem in the operationof'Suhurba~ Commissions,
a reflection I, as sumeon the re sponsible manner in'\vhich you (lady
and gentlemen) carry'out yourrespons ibilities.
I understand there are two resolutions before the Association
of Municipalities of Ontario respecting suburban commissions (a.nd
you have dealt with these during, the earlier portion of this meeting).
The City of Windsor resolution requests that the Public Transporta--
tlon and Highway hnprovement Act be amended to reduce the amount
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which the separated urban is required to contribute or to revise
the existing formula which prescribes provincial, county.artd
city contributions.
The Minister has received a nurnberof
re solutions from counties and suburban commis s ions opposing
this and one from a separated urban municipality in support.
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The Minister has advised the City of Windsor that ~amendment
of the Act along these lines is contemplated at this time.
The City of London resolution requests that Section 63
of the Act be amended to allow members of municipal coullcil,to
sit on suburban commissions and that the term of suburban
commissions be limited to two years, at the expiration ofwhtch,
appointments would again be made.
The Ministryhasrecelved
,one resolution in support and one in opposition. To.dateno
officialpos ition has been taken by the Ministry. It should be
noted however, as you are aware , that the roads .dealt with by
the Commissions are under the jurisdictioIl and controL of the
County with the role of the commiss ion being to direct the county
road sup'e rintendenton theconstructioh and maintenance to be
carried out within the financial limitations of the Act. Possibly
the appointment of members of council would create an adversary
. position which would make the business of the Commission
unmCl:nageable.Appointees are supposedly to represent the
interests of Council and can be -removed if Council feels this is
, not being done.
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The propos al by the City of London to make the term of
office two years is, of course, related to the term ofrnunicipal
counc i1.
This maybe incons istent with the current practice
where members are often re/-appointedafter their initial five year
r
te rm.
Continuity of membership has probably added to the
stability of the approach of the Commissions.
Both of these resolutions relate in part to current
Provincial activity with regard to grant reform, tax reform and
the implementation of market value assessment, as well .as a
number of reports over the past few years that have emphasized
improved rationalization of municipal finance, simplification in
provincial-rr:unicipal transfer payments , reduction in the number
of municipal special purpose bodies as well as increased local
autonomy. If you have not already read them I would refer you
to' the Report of the Grant Reform Committee released to the
Provincial-Municipal Liaison Committee on November 18th, 1977,
and to the January 4th, 1978, statement of the Treasurer on Tax
Reform. I would anticipate some action in all of these areas in
the next few years, some of which may impact on Suburban ~oads
Commissions. It would therefore seem inappropriate to make
significant changes in current legislation until. the bas ic elements
of tax reform and the direction on reform or continuation of road
subsidies are determined.
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One additional issue that you may have some interest in
is the ministerially adjusted assessme?tprovidedfor the year
1978. This value has historically beendetermined.byadjusting
annually the previous years value by the relative increase in
equa1iz~dassessment over the previous year on a base 'established
in 1969- to approximate the municipal contribution at that time..
Since that time s omemunicipaiitie s have adopted market value
assessment and the Province has introduced unconditional resource
eqt.talizationgrants to, in part, compensate municipalities with ,a low
assessment base.
It became- '.~' apparent that the value used by the Ministry
varied considerably from the Total Equalized Assessment provided
by the Ministry of Revenue and used by themunlcipalities.. This
includes taxable assessment, resource equalization grants and
payments in lieu of taxes~ To correct this ,thel97 8
minIsterially adjusted assessment for use in determining city and
s'eparated town contributions to suburban roads has been established
at 30 percent of the total equalized assessment
in variable increases from the 1977 value.
This has resulted
In future, this
should increase only at the rate of increase in the total equalized.
assessment.
As I indicated at the commencement of these comments"
I trust that I have raised some issues for discussion. I 'would be
pleased to attempt answers to any questions that you may have.
ThankY QU .
.
~ lO "Ministry of
'..'~ . TransPOr~ali?n and
\ . GomrflUnlCatlons
'Ontano ,
Memorandum
To:
Mr.T .G. Smith~
Director, ,
Municipal/Provincial Transportation
Attention: Branch.
From:
G.R. Browning,
Municipal Road sOffice.
Date:
February 24, 1978.
Our File Ref. tn Reply to
Subject: Item 6 Suburban Roads Commission Association
Annual Meeting Minutes - 1977
Section 63 (11) of the Public Transportation and Highway Improvement
Act provides authority for the Lieutenant Governor in Council to~ fix
the name of the Suburban Roads Commission.
Discussions with .the Ministry's Senior Solicitor indicates that the,
Commission can request an Order -in-Council changing the name
from that at present to some other which might include the names
of the' City and the County. '
There is" of courseasomeprecedent in this regard in as much as
the former Suburban Commission in York County was authorized by
Order-in-Council to be known as the Toronto andY ork Roads
Commission.
.GRB / em
G.R. Browning,
Manager.
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R~ocutlve 00, leil Offico
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OO.P1of ,Q,n "Qrdc.r-in-001UlCllnpP:x'ov(ltl Oy'UirfJllonOl1lt'
tho Lioutonant Governor) elatod, the 15th day of l.tay,A.n.1910.
Upon tho rocommondntion of tho Honourablo thoUinlotol"'
of PUbliQ lVorko Met IIi[~lWoyS J . thoComml ttooof Conncilndvioo
thnt in pUl"Dtlnnco of 7 Goorco'V. ,Ohaptor 17, goctionl, tho
. .
Commission nuthorizodbyOrder-in-Council 0 fJuly lathl~lG..
with respect to tho SUburrnnCountyHooo.o wlthlnthoCounty, of
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York nn(lQ~jncontto 'tho Oity of Toronto. shallbo <1os1t;nntod
An{l kn0\7n no tho Toronto nncl YOl~k Ik^-'\c1oComiosion.
. .Cortified.
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Clork, E}:ocnti va Council.
SUBURBAN ROADS COMMISSION ASSOCIATION
Annual Meeting
Royal York Hotel - Toronto
February 21, 1978
3:00 p.m.
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AGE N D A
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1. Opening Remarks by Clarence Wilson
2. Greetings from O.G.R.A.
3. Minutes
(a) 1977 Annual Meeting
(b) 1977 Group Meetings - () Western
( i) Eastern
4. Reports
(a) Secretary-Treasurer
(b) Executive Committee - (i) Minutes - October 12,1977
(ii) Minutes - February 20, 1978
5. Election of Officers
6. Miscellaneous Business
7. T.G. Smith - "Suburban Roads in Ontariau
8. Adjournment
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SUBURBAN ROADS COMMISSION ASSOCIATION
MINUTES OF EXECUTIVE MEETING
Royal York Hotel
February 20, 1978
Present: Mr. C.Wilson~ President
Mrs. L. Good, 'Vice-President
Mr. R. Gordon, Past-President
Mr. M. Howe, Director
'"Mr. J. Stephens t Director"
Mr. A.R. Holmes, P.. Eng., Secretary-Treasurer
Mr. C. Cousins
1 . Minutes
That the minutes of the Executive COllll1ittee Meeting of
October 12, 1977 be adopted.
On amotion by Mr. Gordon
seconded by Mrs. (iood
. . .. cat"ri ed
B U$iJ1~$~_ ArJ s ~ ng
The Executive discussed the Resolutions from the cities of
London and Windsor. Mrs. Good indicated that she would
propose a motion to the Annual Meeting regarding the
position of the Association.
That Mrs. Good speak on behalf of the Executive on the
Resolutions.
On a motion'by Mr. Stephens
seconded by Mr. Gordon
...carried
ACTlpN ~y
. ~,
... 2 ...
ACTION BY
2[;3. Group Meeting Minutes
The Executive recommended that copies of the minutes of
the Western Group Meeting on June 8, 1977 and the Eastern
Group Meeting on September 14, 1977, be prepared for
distribution at the Annual Meeting. ·
Sec..-Treas.
I
4. Appointment of Auditors
That Mr. Cousins and Mrs. Good be auditors for 1977-78.
On amotion by Mt~.. Stephens
seconded by Mr. Howe
...carried
5. Agenda - Annual Meeting
~,
The Secretary-Treasurer presented a draft of the agenda
for the Annual Meeting ,on Tuesday, February 21, 1978,
at 3 p.m. The Executive adopted the agenda.
6. Selection of Officers for 1978-79
That the slate of officers for 1978-79 'be the same as
that for 1977-78:
,.\ President - Mr. Clarence Wilson
Vice-President - Mrs. lin Good
Past President - Mr. Roy Gordon
Secretary-Treasurer... Mr.. A.R. Holmes, P.Eng.
On a motion by fvlr . Gordon
seconded by Mrs.. Good
...carried
: :::.The Executive adjourned at 3 p.m.
On a motion by Mr. Stephens
seconded by Mr. Howe
. . . carried
ST. THOMAS, ONTARIO,
JANUARY 23, 1978.
PAGE 1.
THE ST. THOMAS SUBURBAN ROADS COMMISSION MET at the County Administration
BUilding, 9 Gladstone Ave., at 3:30 P.M. on January 23, 1978.
All members were piiesent.
THE MINUTES OF THE MEETING OF February 9, 1977 were read and approved.
"MOVED BY: J. HINDLEY
SECONDED BY: G. COLLEGE
THAT A. AUCKLAND BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD
COMMffiSSION FOR 1978.
CARRIED."
"MOVED BY: G. COLLEGE
SECONDED BY: J. HINDLEY
THAT THE HONORARIUM FOR COMMISSION MEMBERS BE $ 150 IN 1978 AS
PAST YEARS.
CARRIED."
"MOVED BY: G. COLLEGE
SECONDED BY: J. HINDLEY
THAT THE ONTARIO GOOD ROADS ASSOCIATION FEE OF $ 44 BE PAID
AND THAT THE SUBURBAN ROADS COMMISSION ASSOCIATION MEMBERSHIP
FEE OF $ 15 BE PAID.
CARRIED."
THE ENGINEER REPORTED BRIEFLY on the work on Road 30 stating that the
road to Concession XIII had been completed and opened although a considerable
amount of trimming work and a mile of top coat of asphalt remained.
Correspondence was noted from the County of Lambton and the City of
London regarding the methods of financing Suburban Road Commissions and methods
of appointing Commissions.
ST. THOMAS, ONTARIO,
JANUARY 23, 1978.
PAGE 2.
THE ENGINEER PRESENTED THE Attached Statement of Expenditures for 1977
and a Budget for 1978.
"MOVED BY: G. COLLEGE
SECONDED BY: J. HINDLEY
THAT THE STATEMENT OF EXPENDITURES FOR 1977 BE ACCEPTED AND
FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS.
CARRIED."
"MOVED BY: J. HINDLEY
SECONDED BY: G. COLLEGE
THAT WE APPROVE THE ENGINEER'S BUDGET IN AMOUNT OF $ 174,600
FOR 1978 FOR THE ST. THOMAS SUBURBAN ROAD CO:M:MISSION AND
RECOMMEND THE BUDGET TO THE COUNTY OF ELGIN AND THE CITY
OF ST. THOMAS FOR APPROVAL.
CARRIED."
THE MEETING ADJOURNED to the call of the Chairman.
a fA) , aucA~-f:-
CHAIRMAN '.
4'
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$1' . THOMAS Slr.aURBAN, ROADCOMMI$ SION REPORT
January 1978.
Pagel...
TO THE CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
Attached to this report is a Statement of Expenditures. for 1977 and
a proposed Budget for 1978.
In 1977 the Commission had control of 14.45 miles of road including
Road 25, Wellington Road 4.45 miles, Road 26, St. George Street 0.9 miles,
Road 33, Ka.ins Hill 0.7 miles, Road 30 .ehroughout (Radio Road) 4.6 miles and
Road 22, Fa.irview Ave. 3.8 miles.
Construction on Radio Road from the St. ,Thomas City Limits to the
:road between Concession XII .& XIII was substantially completed. Only the top
of pavin.g and cleanup workremain.s. The CotnIllissi'on did not revettthe
road to the County as in past years for a portion of the work, but.a.ssumedall
charges themselves. Because of this and higher than normal winter control and
r~pairs topavemerit: costs, a considerable deficit ($ 8,427hwith regard to the
City of St. Thomas share of Suburban Road GoIllrtlission expenses, is shown.
It is expected that winter cOntrol costs and repairs to pavement
tOsts will again be high in 1978. Although Road 30 hasbeert rebuilt, both
Road 22 arid 26 are showing rapid deterioration. As no reconstruction has been
done On either road in nearly 25 years this deterioration is not surprising.
As it may be several years before Road 22 can be rebuilt a c.onsiderableamount
of maintenance may again be requi:red. Dodds Creek Bridge is showing signs of
salt.damage to the deck and while it is hoped that the damage isl'iot severe and
the cost of repairs will be less than budgeted, there is no way of knowing the
exten't of problems until a complete examination is made in the Spri.ng. The
railing is severely rusted and requires repainting this SuItll:rler.
The sUm of $ 65,000 is estimatedt:o cOIl1pletework on Road 30 and a
nominal amount is shown to start wbrk on Road 22. Land Purchase funds will
probably be spent apptoximatelyequally ort both roads.
r-
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ST. THOMAS SUBURBAN ROAD COMMISSION REPORT
Jqnuary 1978.
Pag~ 2.
-~'I
A $lIla1l Drainage Assessm~nt is applicable to the C01l1IIlission this
year.
The Ministry of Transportation and Communications has reviewed the
figures that they have been using for assessments in all Counties and Cities
in the Province. They have founcl that the most of the figures that they were
using did notreflec:t current assessments and as a result have t:ried to brillg
them in line with the actual assessments. As a result the Gity of St. Thomas
assessment has been increaged to $ 61,600,000 in 197& from $ 44,7()0,OOO in
1977. The result is thqt 1/2mi1l will produce $ 30,800 qg?,inst $ 22,350 in
1977. This increasecl assessment should result in q balanced budget this year
w~th regard to the City of St. Tp.om?s's contribution to the Commission.
All Of Which Is RespectftJ,lly Submitted.
R. G~ MOORE,
SECRETARY AND ENGlNEER OF THE ST. THOMAS
SUBURBAN ROAD COMMISSION.
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CONSTRUCTION
SIlO THOMAS SUBURBAN ROAD COMMISSION
STATEMENT OF EXPENDITURES 1977
(a) Road 30
(b) Land Purchase (less rentals)
(c) Less Stock Balance from Previous Years
MAINTENANCE
TOTAL
A.. 1 & 2 Bridges & Culverts
B-1
B ... 2
B ... 4
B .. 5
C .. 1
C ... 2
C - 3
C .. 4
D - 2
D .. 3
D - 5
E .. 1
E .. 2
E - 3
E .. 4
F .. 1
F .. 2
F .. 3
F .. 4
F .. 5
Overhead
TOTAL
Grass Cutting
Tree Cutting
Drainage
Road Maintenance
Repairs To Pavement
Sweeping
Shoulder Maintenance
Surface Treatment
Grading Gravel Roads
Dust Layer
Gravel Resurfacing
Snow Plowing
Salting & Sanding
Snow Fence
Standby and Night Crew
Pavement Marking
Signs
Guide Rail
Railroad Protection
Metric Signs
Note - Payroll Burden pro rated to labour charges for Construction
and Maintenance items and Overhead and Superintendence charges
were transferred from County Road Overhead and Superintendence.
Total Winter Control $ 29,965.43. In 1976 it was $ 22,149.00.
$ 143,238.84
---------------
1,489.79
---....--------....
_____Zt2~~:~2_2R.
$ 136,789.83
$
361.53
655.17
...____11~12.:~~_...
1,554.08
.....-------..---...--
61.52
1 7 , 068 . 1 0
---------------
185.72
---..-----------
738.67
---.-.------.-----
.._..__~!.~z~:.~z..._
272.74
556.63
.....-----................--
---_..~!.~~~:.~~....
-----~!.~~~:.~~--
_........!.~!.~~~:.~~--
662.87
1,730.07
---.----..----...--
2,043.37
2,192.28
...-.....-...----.....-
290. 70
........----------..-
2,103.56
-------.-----.'--
75.50
11 695.94
_.._---~_.._-_........
$ 73,833.33
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ST... THOMAS SUBURBAN ROAD COMMISSION
STATEMENT OF EXPENDITURES 1977
DRAINAGE ASSESSMENTS
ItEMS NOT FOR SUBSIDY BY MINISTRY OF TRANSPORTATION AND
COMMUNICATIONS
(Committee Member Fees, Expenses, Insurance, and
miscellaneous, etc..)
TOTAL EXPENDITURE BY ST. THOMAS SUBURBAN ROAD COMMISSION
CALCULATION OF AMOUNT, PAYABLE BY CITY OF ST. THOMAS
Ministry of Transportation and Communicatiorts Subsidy rate on
operations is 74.86% (originally estimated at 75.3 in February/77)
and on $ 210,623..16 is $ 157,672..50. The balance is divided
between the City of St. Thomas and the County of Elgin.
Amount Payable on operations
Subsidy Rate on Drainage Assessments is 50%
Amount Pa.yable is 25% of $ 8,966'..42
Items Not For Subsidy 50% off of $ 767.84
Total Payable by St. Thomas for 1977
Add defici.t from 1976
Total $
In 1977 1/2 mill levy from St. Thomas provided
Deficit to 1978
PAGE 2..
$----~!.~~~:.~~--
767.84
$ 220,357.42
$
26,475.33
2,241.61
383.92
$
29,100.86
1,675.77
30,776.63
22,350.00
$
8,426.63
"
ST. THOMAS SUBURBAN ROAD COMMISSION BUDGET
1978
A - MAINTENANCE & OVERHEAD
(Totals for 1976 and 1977 include Payroll Burden.)
OPERATION
1975
1976
LABOUR
1977 1978 1978
361 10,000
3,690 5,000
19,367 20,000
2,048 4,000
29,965 30,000
6 , 705 6,000
11,696 13,000
- -
73,832 88,000
A - Bridges & Culverts
494
166
B - Roadside
20,805 4,225
(Wellington Road Shouldering)
C - l-lar.d Top
11 , 3 48
10,029
D - Loose Top
894
11.7
E - Winter Control
9,596
22,149
F - Safety Devices
2,325
3,872
Overhead
12, 092
9,152
57,226
50,038
(In 1975 Overhead did not include Payroll Burden.)
B"'OI{AINAGE ASSESSMENTS
1978 - McBane Drain Road 25, Southwold $ 800.00
1977 - 8,966.42 (Vineden Drive Drain Road 26, McBane Drain Road 25) Yarmouth.
c- CONSTRUCTION
(1) Completion of Road 30 (Radio Road) to Road Allowance Between
Concession XII & Concession XIII
(2) Land Purchase Road 30 & 22
(3) Engineering, Fencing, etc., Road 22 (Fairview Ave.) from
St. Thomas City Limits to Road 27
D - ITEMS NOT, FOR SUBSIDY
$ 800..00
TOTAL BUDGET
$ 65,000
$ 15,000
$
5,000
. $ 85,000
$ 174,600
..
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ST. THOMAS SUBURBAN ROAD COMMISSION BUDGET
1978
Calculation of amount Payable by City of St. Thomas.
For 1978 the Ministry of Transportation and Communications subsidy
rate is estimated at 74.8%.
Page 2.
Total Construction and Maintenance Costs are estimated at $ 173,000 with Ministry
of Transportation and Communications subsidy estimated at $ 129,404.
The remaining amount of $ 43,596 is shared equally between the City of St. Thomas
iJnd the County of Etgin.
1. Payable by the City of St. Thomas on Construction and Maintenance $
2. Drainage Assessments are subsidized at 50% by the Ministry of
Transportation and Communications and the balance shared equally
between the County of Elgin and the City of St. Thomas $
3. Items Not For Subsidy are shared equally between the County
of Elgin and the City of St. Thomas $
Estirnated Cost of 1978 Programme to the City of St. Thomas
Plus deficit from 1977
Deficit to 1979
21,798.00
200.00
400.00
$
22,398.00
8,426.63
30,824.63
$
$
30,800.00
24.63
C)v .~ ~
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ATTENDENCE
MEET!NGRE ST. THOMAS EXPRESSWAY
JANUARY 23, 1978 AT 9 GLADSTONE AVENUE
Ministry of Tt:'3;i!!spgrtatio_n andCommunic.ations
A. McCoI1nell
M. Duckett
H. Greenly
F. Clarke
Province
R. K. McNeil, MPP
&2Jlnty"_qf . EJgJn
Warden Lorue Carroll
Chairman Ron Green
Reeve Jack Campbell
Reeve Keith McLean
Reeve Bill Caverly
R. G. Moore
Township of Aldborough
Township of Bayham
Township of Dunwich
Township of Southwold
Township of Malahide
County Engineer
CitYL_()f St. Thomas
Acting Mayor DonStok~s
Aldermen - Peter Laing
Wayne Neal
Gary13aker
W. R. Shine Palmer, Industrial Commissioner
Kees Donkers, Engineering Staff
St. Thomas Suburban Road Commission
Albert Auckland, Chairman
Jim Hindley, Member
George College, Member
To:wn ship ',of ,. Southwo I d
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Deputy Reeve Lester Longhurst
Ken Monteith, Councillor
Bud Marr, Councillor
Clarence Horton, Councillor
Alex Pow, Clerk