1979 Suburban Road Committee
ST. THOMAS SUBURBAN ROADS COMMISSION
STATEMENT OF EXPENDITURES 1979
CONSTRUCTION
1. Road 22 (l"~d.rvt(~w Avenue) including .~sphalt
tosurfactng b(\tW(~(Hl l{ouds 24 Hnd 27, Hl~H"
surveying and engineering between Roads 27
and the City of St. Thomas limits.
,.
2. Road 30 (Radio Road) grading, gravel, paving,
etc.
3. Road 31 (Dalewood Road) grading, gravelling,
etc.
4. Road 52 from Road 30 to dighway 3 (New
St. Thomas Expressway) grading, gravelling,
paving, etc.
5. Land Purchase
.
6. Surveys Road 26 (St. George Street).
TOTAL
M#11 nt:: ()t)lJtJ Ct:l
A".. Bridge s & CuI vert s
- 1 Bridges, including painting Dodds Creek
Bridge and F~ngal Bridge
... 2 Culverts
B - Roadside Maintenance
- 1 Grass Cutting
- 2 Tree Cutting
... t. lIt" liLt tl t~ H ()
.. 5 Roadside Maintenance
... 6 Tree Planting
- 7 Drainage Asse ssment s
-11 Weed Spraying
C ... Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement
- 2 Sweeping
3 Shoulder Maintenance
- 4 Surface Treatment
'$
___2ZA,J2&,~_----
4486.03
-----~------~----
..___ltl~l~~l--..--
---~~~~~~~~~-_.._-
16,030. 76
---..--.~-----~--
1,386.25
------,-----------
$ 119, 094. 57
$ 6 676.59
- ...__.1.. .....:.. _ __.. ...__
IO.OO
........-..........----.......
1 556.62
___..J__........_____,_
6 684.88 .
___..'.1..__________
6.,5~'O.23
""II.............""".........................
...... - _ ~J)J.: }...2... .... __
877.59
--~----------.~-
239.64
.....-.----..,---...---
(; 21 . 36
--.....-_.._.._.~-_.._-
40 024.03
.. __ ..J_ ..._..._ _. ____
255.30
-----"----..-~--
........ .) J_5...5.9_._ ~~ .. ......
14 929. 14
-- - ..~..._._- -..... --....
Continued . . . .
ST. THOMAS SUBURBAN ROADS COMMISSION
STATEMENT OF EXPENDITURES 1979
Page 2.
D .. Loose Top Maintenance (Gravel Roads)
... 2 Grading
.. 3 Du st Layer
4 Prime
- 5 Gravel Resurfacing
E,... Winter C01ltro1 (Total)
$58,003.86
,.
... 1 Snow Plowing
... 2 Sanding & Salting
.. 3 Snow Fence
... 4 Winter Standby
F - Safety Devices
- 1 Pavement Marking
",,- 2 Signs
- 3 Guide Rail
... 4 Railroad Protection
Overhead Charges, including Superintendenee,
Office, Clerical, Garage, etc.
TOTAL
D~ainage Assessments
Items Not Subsidized by Ministry of Transportation
and Connnunications
TOTAL EXPENDITURE BY St. Thomas Suburban Roads Connnission
T01'AIJ EXPENDITURE SUBSIDIZED AT OPERATIONAL RATE
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
Ministry of Transportation and Communications Subsidy
Ra'te on operations for 1979 was calculated to be 74.2757'%
(originally estimated at 74% ) on all items (except
D~ainage Assessments and items not for subsidy) is
$273,202.80
50% of Balance of $9t.~,6l9. 79 is
$
.._ _ _ _~3}J_._4..1... ___
__ _ _3.111_0..:_0...2__ -..
_.. _..}.1 ..0...8_4.....6}_ _ __
__.. 2].1...4]]...11.. _.._
13 023.31
_____'.1.___._______
37 072.19
-----~----------
2459.48
...____'.1...________
5 448.88
......__..1_____..__...
6,203.70
.------.--------
4 165.83
___._,J_~ ..._.._ ____
1 04.36
-:.---"~-_!_------
2 781.82
......___'J_____.___..
28 738.93
_____J__________
$ 248,728.02
......__....~~.:23....._..
622.90
...-..........-..............
$368,491.01
3t..J~61~L~tf~~~~.,5.9~,.. ,. .._
$ 47 309. 90
.......__.2.......___..____
Continued . . . .
ST. THOMAS SUBURBAN ROADS COMMISSION
STATEMENT OF EXPENDITURES 1979
Page 3.
Subsidy on Drainage Assessments 50%
Amount payable is 25% of $ 45.52 or
Items Not For Subsidy 50% of 622.90
$ 11.38
...._--- -,----.----
........ ..3)...t... it5.........
_ _it ~ 6..3...~..I3.... _..
TOTAL PAYABLE by City of St. Thomas on 1979 Operations
LESS Surplus from 1978
1 442.73
-_..~----------
LESS City of St. Thomas Contribution for 1979
. .. ,JIII6.....lt.5.. Q.... Q. Q. ..... ...
",.
Deficit to 1980 Operations
$ 9,740.00
""
MAINTENANCE
Page 1
The following is a summary of the total maintenance on bQth
County and Suburban Roads.
NOT.E: Letter s and number s corre spond to Mini stry of
---- Transporta~ion and Communications Account
Numbers.
A .. Culverts & Bridges
.. 1 Bridges
$ 63,849
..----.........-~-----
....
- 2 Culverts
3 350
______:.1..-_______
B - Roadside Maintenance
.... 1 Grass Cutting
1 2 , !+68
-.......----........--.....
- 2 Tree Cutting
55 578
-----_.1________
56 623
_........_..J .'._.,. _ ___
- 4 Drainage
_ 5 Roadside Maintenance, Washouts, etc.
10 754
__----',l-_______
- 6 Tree Plant~ng
2,399
--...-----------
- 7 Drainage Assessments (repairs only)
2 , 46 2
.... 11 WaRd Spvnylng
5,l~1.8
...8M....iMIiI......M...'IlI'lif....
.
C .. Hard Top Maintenance (Paved. Roads)
... 1 Repairs to ~avements
169,672
- 2 Sweeping
11,695
..--....----------
... 3 Shoulder Maintenance
15,873
- 4 Surface Treatment
82,944
...--------...-....--
D... Loose Top Maintenanc<:~ (Gravel Roads)
.. 2 Grading Gravel Roads
17,118
...----..----_...
.. 3 Dust Control (Calcium Chloride)
43,358
--!lIIf-....-'-----......
.. 4 Dust Control (Prime)
2,829
.. 5 Gravel Resurfacing
91,827
----......--.--...---
R- Winter Control (Total)
$ 359,431
.. 1 Snow PlowIng
7/+,053
- 2 Salting & Sanding
227,951
.. 3 Snow Fence
30,183
__ ..... - tIII!-_ _ ..--...... .. 1f!IIIt _
- 4 Standby
27,244
-----,--,...------
1979 Winter Control County & St. Thomas Suburban Roads Commission $ 359,431.00
1978 Winter Control County & St. Th()tnas Suburban Roads Commission $ 315,003.94
1977 Winter Cont.rol County & St. Thomas Suburban Roads C0111misslon $ 359,095.00
MAINTENANCE - COUNTY AND ST. THOMAS. SUBURBAN ROADS.
Page 2
F - Safety Devices
- 1 Pavement Marking
!_____3~!~Z~..____
62 321
--______1________
- 2 Signs
- 3 Guide Rails
5 648
__~_~___t_~______
- 4 Railroad Prot~ction
--____~2!2~g_____
TOTAL
t_ 1, 13 2, 3 71
OVERHEAD - COUNTY AND ST. THOMAS SUBURBAN ROAD COMMISSION
...
1. Superintendence, including County Engineer,
Assistant County Engineer, General Superintendent,
Assistant Superintendent, etc., and Superintendent
vehicles.
$ 85 477
--------~--------
2. Clerical.
-_-_.._fr!~~!1____..
3. Office.
..---.._!~~Q~1_..__..
4. Garages (White Station & Rodney), Stock &
Timekeepers, Maintenance, etc.
64 375
________1________
5. Tools and Miscellaneous Repairs.
______!21212_____
2 979
---_____1______--
8 784
--------&-.--~---
6. Radio.
7. Traffic Counts & Needs Study Update.
8. Training Courses.
3 710
--------~--------
9. Permits.
_-________2~_____
10. Miscellaneous Insurance.
-______~&12~_____
11. Rehabilitation of White Station Gravel Pit and
general cleanup of Garage grounds.
_______21212_____
12. Mqch:i..nory OVerhead Costs.
:.3 719
_~.___~_A_______~
$
256,834
TOTAL OVERHEAD
"
ST. THOMAS, ONTARIO
DECEMBER 19, 1979
PAGE 1.
THE ST. THOMAS SUBURBAN ROADCOMMISBI~lMET at the Engineers Office
on December 17, 1979 with A. Auckland, J. C. Hindley, and F. Clarke of the
Ministry of Transportation and Communications present.
THE MINUTES OF THE MEETING OF February 8, 1979 and March 2, 1979
were read and approved.
CORRESPONDENCE WAS NOTED AS FOLLOWS:
1. Note of appreciation for flowers for the late George Colledge.
2. City of St. Thomas By-Law 52-79 regarding payment to the City of
St. Thomas representative on the Suburban Road Commission.
3. The County of Elgin By-Law 79-8 regarding payment to the County of
Elgin representative on the Suburban Road Commission for convention
expenses.
4. Minutes of Western Group of Suburban Road Commission Association held
at Chatham, June 27, 1979.
THE ENGINEER REPORTED that both maintenance and construction
expenditures on the Suburban Roads would overrun the 1979 budget as considerable
gravel resurfacing work and repairs to pavement work had been done on the roads.
Additional asphalt resurfacing on Road 22 between Road 24 and 27 was also done
as the entire County Budget was a little under the total estimate.
Winter control to date had been light and a saving should be
apparent in 1980. Little construction would be done on the system in 1980 as
it appeared that the County would have to build the Walkers Bridge over a
three year period beginning in 1980.
Some minor trim work remained on Roads 30, 31, and 52, as well as
surveying and land payment on Road 30. Engineering work on Road 22 from
St. Thomas to Road 27 would be nominal in 1980. Resufacing should be
completed on Road 22 between Roads 24 and 27.
ST. THOMAS, ONTARIO
DECEMBER 17, 1979
PAGE 2.
It was unlikely that the City of St. Thomas would appoint a new
representative to the Commission before mid January.
Meeting adjourned to call of the Chairman.
CHAIRMAN
ROBERT A. BARRETT, A.M.C.T., C.M.C.
City Clerk -Administrator
PETER J. LEACK, A.M.C.T.
Deputy City Clerk
(;)fJ. yJ- ~
~~ ~...~. ~,
~\Vft
Department of Administrative Servicos
P.O. Box 520, City Hall
St. Thomas, Ontario
N5P 3V7
Telephone (519)631.1680
Corporation of the City of St. Thomas
April 26th, 1979
Mr. G. C. Leverton
County Clerk-Treasurer
County of Elgin
9 Gladstone Avenue
St. Thomas, Ontario
N5R 2L3
Dear Mr. Leverton:
With reference to your letter of January 23rd, and in particular
concerning the payment of members of the St.. Thomas Suburban Roads
Commission, I am enclosing a copy of our By-Law 52-79 which amends
By-Law l47-78to provide for the payment to the City Council
appointee on the Commission on the same basis as applies to County
members.
In addition to the forgoing, the Council also authorized payment to
i:t.s appointee on the Commission of convention allowances in accordance
with the provisions of County By-Law 79-8, for attendance at the
Ontario Good Roads Association Convention..
If you.require any further information in this connection please advise.
R.
Ci<<ty Cleror-
attach/jp
cc;dMI&.er .--lItJRJ 1 ~_~"~.L~~'R~
w. A. Cox, City Treasurer
1_ ~
CITY OF ST. THOMAS
BY - LAW NO.. ~)... J 71
To amend By-Law 147-78, being a by-law
for paying remuneration to the Members
of Council and 'Appointees of the Council..
THE COUNCIL OF THE CORPORATION OF THE CITY OF ST. THOMAS ENACTS
AS FOLLOWS:
1. That Subsection (a). of Section 6 of By-Law 147-78 be amended
by deleting the following from the list of Local Boards set
forth therein:
Catfish Creek Conservation Authority
Kettle Creek Conservation Authority
2. That By-Law 147-78 be further amended by adding thereto the
following new Section:
7.A (a) Any person appointed by the Council to serve
as a member of the St.. Thomas Suburban Roads
Corrmissionshall be paid in respect of his
services as a member of such Board at the rate
of $150.00 per annum..
(b) Such remuneration shall be paid semi--annually
by the City Treasurer to the person or persons
entitled to receive the same, on receipt of a
statement certified by the Secretary of such
local Board, itemizing the number of meetings
held and the number of meetings attended by
each such person in respect of his services as
a member of the said local Board.
3.. This By-Law shall become effective and take force as of the
1st day of January, 1979.
READ a First andSecon.d Jcime this 19th day of March, 1979..
READ a Third time and finally pas~ed this 19th day of March, 1979.
~~--
- .. . .... ~ ... . ~~..._.
Mayor
~/~~
.~~L/
ROBERT A. BARRETT, A.M.C.T., C.M.C.
City Clerk. Administrator
PETER J. LEACK, A.M.C.T.
Deputy City Clerk
I
c~
Co ,~I
C\...~.-
9' \ h. --~c-
~ ~,.-. .~
. ..:,':;.-..' ,.
~.L.,.c~"tal5' {~
. . . '" .to,";:~c. :--. (-
n.... ....,.K... .... ,J;l'i.~I~'--- ..! ~r )
~/~~..,~;; Sf:.:., . /.1
~,..".r- c. \ ~
~/ <$//' . i):;~~:':~~~r
~ <;t ~ d' -:., ~': .
..\~ "\.'.'.,. ^.:"~._'~" ...//'.'....;;J,~.\... .).\"'~.'
~....F' ... .. .,. ../. r'
I...."'.... ,..p..,.. /,
(." \,; . ~,~.\.'i. . ";:. .. ..'. ./.',.).,,)..... -"".~.....,. ,.' -! !a,' I
L,I \" . . "'" .\.'/'..,"-1...., L..-'" /
~",,\l ~" '. ,"',"-"7. . t."
{9,'" '~;.'." . · ,,:
C::;'.:L' \:.' G~"',;'-. : ,,.c
~;j'~;.:v.',j: "":'\"">
f.r" '\;./{..~,... ,:...,:....,....[fIi.<.9
"..~y,;lH ~\. :\:5
>...J1f""L1';Hr~\,,'r- ,I
~~@~uw~~
MAR 13 1919
Department of Administrative Services
P.O~Box 520, City Hall
St. Thomas, Ontario
N5P 3V7
Telephone (519) 631-1680
March 8th" 1979
Corporation of the City of St. Thomas
I,
COUNTY OF ELGIN
ClERK.TREASU-RER'S OFFICE
Mr .w. A. Cox
City Treasurer
Re: . Remuneration of Appointees to Local Boards
Dear Mr. Cox:
'The City Council on March Sth,authorized amendment of By-Law 147-78
to provide fqr the payment.of> remuneration to Council's appointee to
the St. Thomas Surban Roads Commission on the same basis as that paid to
County Mernbers on the Conunission.
County By-Eat.., No. 79-1 provides that appointees to the Commission shall
be paid.atthe.r~teof$150.00per.year{paid semi-annually). The
appointee is also to receive convention rates set for County Council
for attendance at the Ontario Good Roads Association convention. That
is as setout in COUn.tyBy-Law.79-8which sets out the convention allowances
to be $90.00 per day plus registration fee. Per diem rate for conventions
is to be limited to the actual days that the convention had sessions listed
and an expense account. shouldbeJ?resented to you with a copy of the
hotel account and registration receipt attached in verification of the
account.
I will be presenting a propos~damendment to the City By-Law 147-78 at
the. next meeting of theCouriCil. In the interim ifyo'u have any questions,
please advise.
I
;tcc! Mr. G. Colledge
Mr. G. Leverton
~..
WESTERN GROUP MEETING
.
&!b-cJ-~.. d ~/h
l:ir~~
rv~~
~--------
SUBURBAN ROADS COMMISSION ASSOC.
KENT COUNTY COUNCIL CHAMBERS
CHATHAM
Wednesday, June 21, 1979
Proceedings began at 10:30 A.M. with Mr. John Stephens of St. Marys, Chairman of
the Western group, presiding. A total of 32 plus guests from 8 commissions were
in attendance, namely: Chatham -4; London - 7; Stratford - 3; St. Marys - ~;
Sarnia - 1; Windsor - 5; Guelph - 2; St. Thomas - 5; and the M.T.C. -2. Barrie,
Orillia, Owen Sound and Brantford were not represented.
The group was welcomed by Alderman Mel Crew of the City of Chatham, Engineer
. Peter Crawford of the County of Kent and John Snobelen, Chairman of the Chatham
Commission.
A lengthy discussion con.cerning "8ill 8011 as it applied to Special Body Boards
and payment .to members was discussed. Problems such as small municipalities
not able to pay their member (conservation authorities),some members being paid
. twice as much as another doing the same work, etc.
It was moved by Mike Wilson (Chatham) and seconded by Frank Hutnik (Windsor)
that the Western group object to the present status of payment to special body
boards.
Carried~
A di~cussion concerning the stand of the A.M.O. organization as it related to
suburban roads was also dealt with.
Moved by Frank Hutnik(Windsor) and seconded by Bob Moore (St. Thomas) that we
request a transcript of proceedings involving suburban roads from A.M.O.
Carried.
Another subject which was discussed.at length was the lack of communication
between suburban roads commissions and members of city councils. It ~las felt
this lack of communication was due in part to the large turnover of council
members every 2 years.
It was moved by Fred Gosnell (London) and seconded by Charlie Cousins (London)
that the Suburban Roads Association prepare a brief,flyeror information folder
on what suburban roads are and what function they perform along with other
pertinent information.
Each commission is requested to send to the secretary points or areas of concern
which they feel should be included in the information folder.
-2-
Don Thomas, manager of C.F.C.O. radio station in Chatham, spoke to the group
on communication and stressed the fact that we didn't see ourselves as other
people see us.
It was moved by Don Derrick (Sarnia) and seconded by Vlalter Martin (Chatham) that
th~ follnwing officers be appointed for the coming year:
Secretary
- John Stephens (St. Marys)
- Morley Howe (London)
- Frank Hutnik (Windsor)
- Tom Collings (Stratford)
President
Directors
Carr; ed .
The London commission agreed to host the '1980 meeting.
Following the meeting a reception and excellent smorgasbord was held at the
Chatham Yatch Club, followed by a very enjoyable 2 1/2 hour boat trip on the
lower Thames.
Respectfully Submitted,
~h~'
Tom Collings,
Secretary
()
COUNTY OF ELGIN
.~
#$0 A-
t!- ~
r'v\.I./~'",~~
By-Law No. 79-8
"BEING A BY -U"l TO ESTABLISH n:E REl':1JNEPJ\TIOn TO BE PAID TO THE \'IARDEN,
COUNCIL 1':~I\11EERS AND COUNTY OFFICIALS FOR AT7El;DING COJJVENTIC'US."
The Council of the Corporation of the County of Elgin enacts
as follows:
1. TFAT the \'larden,l~embers of the Elgin County Council and
Elgin County Officials be paid the following rates fo:r attending
conventions:
(a) For a convention wi.thin a radius of30Q miles of St.
Thomas, Ninety Dollars ($90.00) per day plus registration fee.
(b) For a convention outside a radius of 300 miles of St.
Thomas, Ninety Dollars ($90.00J per day plus registration fee
plus single air fare rates from the Londonc:tirport to the
site of the convention and return.
(c) In addition to the $90.00 per day thevlarden may receive
up to $40.00 per day for additional expenses upon presenta-
tion of receipts.
Cd) That the vlarden be authorized to obtain a County Room
at conventions \-then he deems it desirable and that he he
re.imbllrsed upon presentation of receipts.
(e) The Warden may receive up to $300.00 in addition to the
$90.00 per day, upon presentation of receipts, for additional
expenses incurred for the Ontario Good Roads Association
Convention only.
(f) For a convention held in.London, Ontario only, co~~ittee
pay, mileage allO'\-lance to and from home, plus registration
fee, for anyone who does not stay overnight at a ho~el.
(9) -That in order to obtain. payment for attending conventions
the member or official must present the hotel bill and reg-
.1stration receipt or reasonable'facsimile of same to the Clerk
of the County.
(h) The per diem rate for conventions shall be limited to the
actual days that the convention has sessions listed.
2. (a) The vlarden may attend any number of conventions he
chooses each year.
(b) Members of County Council are limited to any three
conventions of their choice each year.
3. THAT By-Law No. 2287 and all. previousby-Ia'ws or resolutions
pertaining to the payment of convention expenses,: be and the. same are
hereby repealed.
4. THAT this by-law become effective. January 1st, 1979.
READ a first time this 21st day of February, 1979.
.
READ a second time this 21st day of February, 1979.
READ a third time and finally passed this 21st day of February, 1979.
-~---/~~..~
G. C. Leverton,
Clerk.
<.:.-
.,
ST. THOMAS, ONTARIO,
MARCH 2, 1979.
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION MET ON March 2, 1979 at
11:00 A.M. at the Engineer's Office to discuss the attached Budget for 1979.
All members were present.
THE ENGINEER REPORTED that the Budget has been tentatively
approved by the County of Elgin Road Committee.
After discussion . . .
"MOVED BY: J. HINDLEY
SECONDED BY: G. COLLEDGE
THAT WE ADOPT THE PROPOSED BUDGET FOR 1979 EXPENDITURES ON
THE ST. THOMAS SUBURBAN ROAD SYSTEM IN THE AMOUNT OF $ 290,000
AT AN ESTIMATED COST TO THE COUNTY OF ELGIN AND THE CITY OF
ST. THOMAS OF $ 37,885 EACH.
CARRIED."
"MOVED BY: G. COLLEDGE
SECONDED BY: J. HINDLEY
THAT THE BUDGET IN THE AMOUNT OF $ 290,000 BE FORWARDED TO
THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS FOR APPROVAL.
CARRIED."
THE MEETING ADJOURNED to the call of the Chairman.
t/w~
CHAIRMAN
COUNTY OF ELGIN
8T. l'HOMAS SUaURBAN ROAD COMMI SSION
1979 BUDGET
A - Construction
MiscellaneOus Surveys (Road 22)
Land Purchase
Construction Road 30 (complete work)
Construction Road 31 (complete work)
Construction Road 52 (complete work)
$ 1 , 000
8,000
6,000
3,000
,16 J 000
$ 3ft,000
$ 30,000
9,000
6,000
15,000
10,000
2,000
1,000
1,000
20,000
2,000
3,000
12,000
3,000
8,000
1+,000
20,000
65,500
6,000
6,000
1,000
3,000
-------
$ 197, 500
February 28, 1979.
COUNTY OF ELGIN
ST. THOMAS SUBURBAN ROAD COMMISSION
1979 BUDGET
February 28. 1979.
Page 2.
D .. Overhead
Total County Overhead is estimated at $ 257,000. The Suburban Road
Commission share of the total work is estimated at $ 261,500 of the
total work of $ 2,362,000 which is approximately 11%. St. Thomas
Suburban Road Conunission share of Overhead is 11% or $ 28,000.
SUMMARY
A - Construction
$ 34,000
B - Asphalt Resurfacing 30,000
C .. Maintenance 197,500
o .. Overhead 28, OOQ
E .. Items Not Subsidized by Ministry
of Transportation and COnD1lunications 500
TOTAL BUDGET $ 290,000
Calculation of City of St. Thomas share of 1979 Budget.
Estimated Ministry of Transportation and Communications subsidy on
operations 74%. Ministry of Transportation subsidy estimated at 74% of
$ 289,500 or $ 214,230. The remaining cost of $ 75,770 is shared
equally between the City of St. Thomas and the County of Elgin.
City of St. Thomas Share
$ 37,885.00
City of St. Thomas ~ mill contribution is $ 36,450';00
Bala.nce
$ 1,435.00
Less surplus from 1978
$ 1,442.72
Surplt~s to 1980
$ 7.72
SUBURBAN ROADS COf\1NISSION ASSOCIATION
'1
, I
'1l
Annual Meeting
Royal York Hotel - Toronto
February 27, 1979
3:00 p.m.
AGENDA
-.......---_.-
1. Openi ng Remarks by Pres i dent Cl arence l.-Ji 1 son .
;2. Greeti ngs from O.G. R.A..
3. ~1i nutes
(a) 1978 Annual Meeting
(b) 1978 Group Meetings - (i) Western
(ii) Eastern
4. Reports
(a) Secretary-Treasurer
(b) Executive Committee - (i) ~1inutes - February 26, 1979
5. Election of Officers
60 Miscellaneous Business
7. T.B. Collings - IIPedal Powerll
8. Adjournment
'"
SUBURBAN ROADS .COMMISSION ASSOCIATION
. MINUTES OF THE ANNUAL MEETING
Roya 1 York Hotel - Toronto
Tuesday, February 21,1978
3 p.m.
1. Opening Remarks by President Clarence Wilson
Mr. Wilson welcomed all the members to the Annual Meeting.
Twenty Commissions of a total of twenty-three were represented
at the Annual Meeting. Mr. Wilson further indicated that he
had appreciated acting as President of the Association during
the past year.
2. Greetings fromO.G.R.A.
Mr. A.R. Holmes extended greetings from the Ontario Good
Roads Association and expressed the pleasure of the Directors
in again supplying the facilities for the Annual Meeting of
the Association.
3. Minutes
ta) 1977 Annual Meeting
That the Minutes of the 1977 Annual Meeting be adopted
as distributed..
On a motion by Mr" Stephens
seconded by t1r.. Hawkey
. . . carri ed
(b) Group Meetings
That the Minutes of the Group Meetings be accepted as
distributed.
On a motion by Mr. Gordon
seconded by Mrs.. Good
...carried
ACTION BY
^ '
1,'
- 2 ~
4., Reports
(a) Secretary-Treasurer
Mr. Holmes read the Secretary-treasurer's report which was
adopted.
On a motion by Mr. Stephens
seconded by Mrs. Good
...carried
Matters Arising
Mrs. Good spoke on the Resolutions from the City of London and
City of Windsor and outlined the responses to the Secretary-
Treasurer's letter. A general discussion resulted.
That the position of the Suburban Roads Commission Association
regarding these Resolutions be forwarded to the Minister of
T~ansportation and.Communications.
On a motion by Mrs. Good
seconded by Mr. Hutnik
...carried
The President requested Mr. Holmes to read a letter which
had been forwarded to the Guelph Suburban Roads Commission
regarding the City of Windsor Resolution.
5. Election of Officers
That the slate of officers as recommended by the Executive
Committee be approved for the year 1978 .. 79.
On a motion by Mr. tve11s
seconded by Mr., Hunter'
...carried
That nominations be closed.
On a motion by Mr.. Stephens
seconded by Mr. Auckland
.....carried
ACTION BY
Secretary
"
-. 3 .,.
...
5. Election of Officers cont'd
The Secretary-Treasurer declared the fOllowing as elected for
1978 - 79:
President
Vice President
Past President
Secretary-Treasurer
Mr. Clarence Wilson
Mrs. Lin Good
t1r. Roy Gordon
Mr. A.R. Holmes, P. Eng.
The Secretary-Treasurer indicated that the Directors would be:
Wes tern
Mr. J. Stephens
Mr. M. Howe
Mr. F. Hutnik
Eastern
Mrs. L. Good
Mr. G.D. Dougall, P. Eng.
Mr. D. t4. Code
6. Miscellaneous Business
Mr. Smith inquired if a response had been received on the name
by which Commissions may be known. The Secretary-Treasurer
indicated that no response had been received following which
Mr. Smith responded that a reply would be received in the near
future.
7. Mr. T.G. Smith - "Suburban Roads In Ontario"
Mr. John Stephens introduced Mr. Smith who made a very
interesting presentation on the subject of uSuburban Roads
in Ontari 0" .. Mr .. Smith urged the Commiss; on to vi ewthe
. recommendations of the Grant Reform Commission. Nr. Smith
discussed the assessment which the province would be using
to determine funding for citiest contributions and funding
for upper-tier municipalities. Mr. Smith indicated that a
copy of his address would be forwarded to the Secretary-
Treasurer for distribution to all member commissions.
Mrs. Good expressed the appreciation of the Association to
Mr. Smith and asked him to accept a small token of appreciation.
8. Adjournment
The meeting was adjourned at 4:30 p.m.
On a motion by Mr. Moore
seconded by Mr. Cousins
. ... carried
ACTION BY
Mr. Smith
,I
\"
SUBURBAN ROADS COMMISSION ASSOCIATION
MINUTES OF WESTERN GROUP MEETING
CITY HALL, STRATFORD
June 7, 1978
Proceedi.ngs began at 10,:30 a.m. with Mr. John Stephen, Chairman
of the St. Marys Suburban Commission, presiding. Ten of the
twelve commissions were represented, as follows: Chatham- 3;
L.ondon - 8; Owen Sound - 3; Stratford - 3; St. Marys - 2;
St. Thomas - 3; Windsor - 4; Barrie - 2; Brantford, - 4;
Guelph - 4.
Delegates were welcomed by Rae Bender - Warden of Perth and
Keith Culliton, Mayor of Stratford, Mike Wilson (Chatham)
- Presjdent of the Provincial Association, also said a few
wo rds .
It was moved by Roy Gordon (Guelph) and Mike Wilson (Chatham)
that the minutes of last year's meeting in Barrie be adopted
as read.
Allan Holmes, Secretary of the Provincial Association, read a
letter from the province, toncerning the increase in Provincial
Equalized Assessments in the cities.
A summary of commissions in Western Ontario was distributed
showing mileage, expenditures, assessments, etc. and it showed
that the Provincial Equalized Assessments in cities rose from
11% to 50% from 1977 to 1978.
A film called "A Day in Court" was shown, which visually
demonstrated poor driving habits by the public, resulting
in an appearance before a judge.
Tom Collings showed slides of bicycle paths and a discussion
followed.
The following motions were made to appoint 3 directors of the
Western Ontario group:
/Vloved by Roy Gordon (Guelph 1, seconded by AbHe 11 s ( (Guelph).
That John Stephens (St. Marys) be appointed.
- 2 -
Moved by Bob Moore (St. Thomas), seconded by Roy Gordon (Guelph).
That Morley Howe (London} be appointed.
Moved by Roy Lee (Windsor), seconded by Ray Hunter (Windsor) ·
That Frank Hutnik {Windsor) be appointed.
Moved by Mike Wilson that nominations be closed. Carried.
Chatham agreed to host the 1979 meeting.
After the meeting, the members were taken by bus to the t~il dwood
Conservation Dam, where a reception was held. Following the
Reception, everyone was treated to a home cooked meal at the
new St. f4arys Community Centre. At 2:00 p.m. the members toured
th~ new Quarry and kiln etc., at the St. Marys cement plant.
The day's activities concluded at 3:45 p.m.
PREVIOUS HOSTS
rl~p~ - Chatham,:
1970 - London
1971 - Sarnia
1972 -. Owen Sound
1973 - Hamilton
1974 - Windsor
1975 - St. Thomas
1976 - Brantford
1977 ... Barrie
1978 - Stratford
Respectfully submitted,
Tom Co 11 i ngs, P . Eng..,
Secretary
SUBURBAN ROADS COMMISSION ASSOCIATION
MINUTES OF EASTERN GROUP r4EETING
CORNWALL CIVIC COMPLEX
October 5, 1978
The Eastern Group Meeting of the Suburban Roads
Commission Association was held on October 5, 1978, at 1:30
p.m. at the Cornwall Civic Complex. The meeting was opened
with a one minute silence for Robert Edmunds, former Secretary
and Engineer of the Trenton Suburban Roads Commission.
Mr. Ralph Flath, the joint City/County appointee to the
Cornwall Suburban Roads Commission, called the meeting to order
and welcomed the delegates to the 1978 Eastern Group Meeting,
held in Cornwall, liThe Friendly City of the Seaway". The dele-
gates then introduced themselves and all Commissions were
represented.
The f4inutes of the 1977 Eastern Group ~1eeting, held
at the Four Season's Hotel in Belleville on September 14th,
were read by Mr.. Don McDonald, Cornwall Commission's Secretary..
Moved by Harry Morrow
Seconded by Harold Clifford
That the minutes be adopted as read.
A di scuss i on fo 11 owed.. Mr. Gord Dougall, Di rector',
reported that the delegation appointed at last year's meeting
(Gord Dougall and Mrs.. Lin Good) discussed the City of London's
resolution concerning Suburban Road Commission appointments
with the Ministry of Transportation and Communications. They
were advised that M.T.C. would be taking no action and thus
the London resolution would die. The motion regarding the
minutes was then put to the meeting and was
'carr; ed' " .
- 2 -
The Commissions then reported their year's activities. The
reports were presented as follows:
Belleville
Brockville
Gananoque
Kingston
Pembroke
Peterborough
Prescott
Smiths-Falls Lanark
Smiths-Falls Leeds
Trenton
Cornwall
Frank Fo llwe 11
Gord Byers
Bill DeWolfe
Ken Brown
Murray Lehman
Al Reid
Ernie Ralph
Des Code
Gord Dougall
Gord Flynn
Ralph Flath
NEW BUSINESS
Gord Dougall and Des Code announced their resignation
as Directors of the Eastern Group. Frank Follwell accepted
their resignations on behalf of the Eastern Group, with regret,
and thanked both for their dedication.
Moved by Frank Follwell
Seconded by Harry Morrow
. That Doug Whitley, of the Trenton Suburban Roads Commission~
be nominated for the position of Director.
'carried'
Moved by Gord Dougall
seconded by Des Code
That Don McDonald, of the Cornwall Suburban Roads Commission,
be nominated for the position of Director.
'carried'
A request for further nominations was made. No further
nominations came from the floor and both nominees were elected.
The Meeti ng accepted Gananoque Suburban Road Commi ss ion:' s
invitation to host the 1979 Eastern Group Meeting.
Warden Ewart Simms, of the United Counties of Stormont,
Dundas and Gl engarry, greeted the del ega tes on behalf of the Counties. ,
Mrs. Pat Armstrong, Acting Mayor of the City of Cornwall, welcomed the
delegations to the City and invited them to tour the City and witness
CornwallIs recent revital ization.
- 3 -
"
The formal portion of the meeting was thus concluded. . The
Group then toured the Cornwa"ll Ci vi c Complex; Cha let Gl ass; the
Cornwall Suburban Road Commission's recently completed (and contro-
versial) South Branch Road projects; the historic Village of Williamstown;
Highway No. 2 along the scenic St. Lawrence River;. and viewed the City
of Cornwall's recently opened Pitt St. Hall. Following a reception, the
annual dinner was held. The head table consisted of t4rs. Pat Armstrong,
Acting Mayor of the City of Cornwall; Ralph Flath, Cornwall Commission,
Gib McIntee, Cornwall Commission; Mrs. Terri Lalond, Manager of the
Cornwa 11 Chamber of Commerce and Guest Speaker; Don ~lcDona 1 d, Secretary
of the Cornwall Commission; Donald Thomson, Chairman of the Cornwall
Commission; Donald Ross-Ross, recently retired from the Cornwall
Commission; Ewart Simms, \AJarden of the United Counties of Stormont,
Dundas and Glengarry.
The guest speaker, Terri Lalonde, was introduced by Gib
r1clntee and thanked by Donald Thomson. Don McDonald thanked r1rs.
Ruby Antle for local arrangements, summarized the meeting~ and moved
its adjournment. Mr. Frank Follwell thanked the Cornwall Suburban
Roads Commission on behalf of the Commissioners and seconded the
adjournment. t10tion carried.
D.J. McDonald, P. Eng.
Secretary and Commission Engineer
Cornwall Suburban Roads Commission
"
t>
SUBURBAN ROADS Cor~MISSION ASSOCIATION
SECRETARY-TREASURER'S REPORT
TO FEBRUARY 20, 1979-
Account 1633 Province of Ontario (Guelph)
Bank Balance... February 17, 1978
(1) Acknowledgment (T. Smith) 1978
Annual Meeting
(2J~ .County of Well i ngton ... postage &
copies
(3) H. McKellar... expenses re Annual
Meeting
Annual Dues Received
1978 ... 79
Class A
Class B
Class C
Class D
Class E
... 4 @ $10~00
-. 1 0 @ 15 . 00
- 5 @ 20.00
... 1 @ 30 . 00
- 1 @ 55.00
Bank Interest -March 31,1978
- September 30., 1978
,j
(4) Secretary- Treasurer:- s 'Expenses
and Honorarium
Bank Balance - February 20, 1979
AUDITOR'S STATEMENT
DEBIT
--
$ ~~4. 98
83.20
i~O. 00
300.00
916.29
--
$1364.47
CREDIT
r
$924.43
40.00
150.00
100.00
30.00
55.00
33.89
31 . 15
$1364.47
The above report in our opinion indicates the correct financial position
and transactions of the Suburban Roads Commission Association for the
year under review.
Februa ry 20, 1979
Auditor
Auditor
SUBURBAN ROADS COf1MISSION ASSOCIATION
MINUTES OF EXECUTIVE MEETING
Royal York Hotel
February 26, 1979
Present: Mr. C. Wilson
t1rs.. L. Good
Mr. R. Gordon
Mr. .M. Howe
~1r. J.. Stephens
Mr. G.D. Dougall, P. Eng.
Mr. F. Hutnik
Mr. A.R. Holm~s, P.Eng.
- President
- Vice-President
- Past-President
- Director
- Director
- Director
- D.irector
- S~cretary-Treasurer
Mr. De McDonald
Mr. A. J. tve 11 s
Mr. H. Hanlon
ACTION BY
1. & 2. Group Meeting Minutes
The Executive recommended that copies of Hinutes of the
Western Group Meeting of June 7, 1978 and the Eastern
Group MeetingJof October 5, 1978 be prepared for
distribution~t the Annual Meeting.
Sec. - Treas.
(
3. Appointment of Auditors
That Mor1eyHowe and Frank Hutnik be auditors for 1978 -
1979.
On a motion by Mr. Stephens
seconded by Mr. Gordon
.... .carried
4. Agenda - Annual Meeting
The Secretary-Treasurer presented a draft of the Agenda for
the Annual Meeting on Tuesday, February 27, 1979 at 3 p.m.
He also read correspondence from the Minister of Transportation
and Communications which he had received following the last
Annual Meeting. The Executive adopted the Agenda.
- 2 -
ACTION BY
5. Selection of Officers for 1979 - 1980
President
That r1rs. t in Good be President for 1979 - 1980.
On a motion by Mr.. Dougall
seconded by Mr. Stephens
.. . . carried
Vice-President
That Mr. John Stephens be Vice-President for 1979 - .1980.
Ona motion by Mr.. Gotdon
seconded by Mr.. Howe
,~:.. . carri ed
Past President
That Mr. Clarence Wilson be Past President for 1979 - 1980.
On a motion by Mr.. Gordon
seeon ded by tvtr., Howe
....carried
Secretary-Treasurer
That Mr. A.R. Holmes, P.. Eng. be Secretary-Treasurer for
1979 - 1980.
On a motion by Mr.. Stephens
seconded by t.1rs.. Good
" . .. carr'ted
Other Bus iness
The Secretary-Treasurer informed the Commission of the new
Steering Committee to teview Ministry of Transportation and
Communications administrative procedures relative to
municipalities. He also read a letter from the Ministry
of Intergovernmental Affairs regarding Bill 80 and its
implication to Suburban Roads Commissions.
The Executive adjourned at 3:15 p.m.
On a motion by ~1r" Hutnik
seconded by Mrs.. Good
. . .carried
SUBURBAN ROADS COMMISSION ASSOCIATION.
President:
Past President:
Vice President:
Secretary-freasurer
WESTERN
Mr. J. Stephens,
R. R. 1 ,
St.. Marys, Ontari o.
Mr. Morley.Howe,:
R.R. 2,
Strathroy, Ontario.
r~r . F.. Hutn i k ,
2300 Howard Avenue,
Windsor, Ontario.
1978 EXECUTIVE
Mr.. Clarence ~Ji 1 son,
R.R. 3,
Chatham, Ontario.
Mr.. Roy Gordon,
69 Lyon Avenue,
Guelph, Ontario.
Mrs. Lin Good,
212 Fairway Hills Crescent,
Kingston, Ontariol
Mr. A.R. Holmes, P. Eng..,
County Court House,
Engineer's Office,
Guelph, Ontario.
DIRECTORS
EASTERN
Mrs.. LinGood
212 Fairway Hi 1'1 s Crescent,
Kingston, Ontario..
Mr. G.D. Dougall, P. Eng.,
County Court House,
Brockville, Ontario.
Mr.. Dd~. Code,
3 Maitland Street,
Smiths Falls, Ontario.
m ~ /fJ DD)~ ti.
.. ..........- ...
ARTHUR J. GORDON
GfNERAl SUPERINTENPENT
C. ROY DORAN
ASSISTANT SUPERINTENDENT
& CONSTRUCTION SAFETY INSPECTOR
ROBERT G. MOORE, B.Se, P.ENG.
79 STANLEY ST.
EN~INHR AND ROAD SUPERINTENDENT
TF-lEPHONE 519 631'5880
(CO,URT HOUSE)
ST. THOMAS, ONT.
N5R 3G1
Fe bruary9~.. 1979.
Warden and Members of
Elgin County Council,
c/o Mr. G. Leverton, Clerk-Treasurer,
Municipal Building,
9 Gladstone Ave.,
St. Thomas, Ontario.
Gentlemen:
I have been instructed by the St. Thomas Suburban Roads
Commission, at a meeting On February 8, 1979, to forward a detailed
list of Expenditures on Suburban Roads in 1978.
The Commission Budget for 1979wi11~ not be completed
until the County of Elgin Road Committee Budget is completed, but
will require an approximate e~enditure of $ 38,000 in County funds.
Yours very truly,
RGM : dw
Encl.
R. G. MOORE, B. Se., P. Eng.,
ENGINEER AND ROAD SUPERINTENDENT.
ROBERT G. MOORE, B.Sc.. P.ENG.
ENGINEER AND ROAD SUPERINTENDENT
TELEPHONE 519 - 631-5880
Mayor and Members of Council,
City of St. Thomas,
c/o Mr. R. Barrett,
P. O. Box 520, City Hall,
Talbot Street,
St. Thomas, Ontario.
Gentlemen:
fh;e, /)10 0 ,(~~
ARTHUR J. GORDON
GENERAL SUPERINTENDENT
C. ROY DORAN
ASSISTANT SUPERINUNDl\Nl'
.. <:ONsrRUC'fION $AFnV INSPECTO.
79 STANLEY ST.
(COIURT HOUSE)
ST. THOMAS. ONT.
N5R 3G1
February 9, 1979.
I have been instru(:ted by the St. Thomgs Suburban Roads
Gormnission, at a meeting on Februcary 8, 1979, to forward a detailed
list of Expenditures on Suburban Roads in 1978.
Although theCotnmission Budget has not been fina1i~ed, I
have been instructed to inform Council that the statutory 1/2 mill
($ 36,450), (on the M:i.nistert s of Transpot'tationand C:ommunications
Adjusted Provincial A.ssessment of $ 72,900,000) will atgain be
required for Suburban Road purposes in 1979.
We will forward a copy of the Budget for Council approval
as soon as it is available.
RGM:dw
Encl.
YOUrS very truly,
R. G. MOORE, B. Sc., P. Eng.,
ENGINEER AND ROAD SUPERINTENDENT.
cc: Mr. G. Leverton, County Clerk-Treasurer.
P.S. It is hoped by CO'Jnt.y Road Committee that a meet::i.ng C(;ln be
arranged with MiddleseJC County Council to continue discussions
on the completion of the liighbury....Hubrey-Radto Road Link as
requ~sted by St.. Thoma.s City Council last year.
ST. THOMAS, ONTARIO,
FEBRUARY 8, 1979.
PAGE 1.
THE ST. THOMAS SUBURBAN ROADS COMMISSION MET at the Engineer's
Office, 79 Stanley Street, on February 8, 1979 at 11:00 A.M. All members
were present.
THE MINUTES OF THE MEETING OF NOVEMBER 29, 1978 were read and approved.
"MOVED BY: G. COLLEDGE
SECONDED BY: J. HINDLEY
THAT A. AUCKLAND BE CHAIRMAN OF THE ST. THOMAS SUBURBAN
ROADS COMMISSION FOR 1979.
CARRIED."
"MOVED BY: A. AUCKLAND
SECONDED BY: G. COLLEDGE
THAT THE HONORARIUM FOR JIM HINDLEY BE $ 150 IN 1979 AND
THAT HIS CONVENTION EXPENSES BE PAID ON THE SAME BASIS AS
COUNTY COUNCILS REPRESENTATIVE ON THE SUBURBAN ROADS
COMMISSION.
CARRIE.D. "
"MOVED BY: J. HINDLEY
SECONDED BY: G. COLLEDGE
THAT THE MEMBERSHIP FEES FOR 1979 IN THE ONTARIO GOOD ROADS
ASSOCIATION AND THE SUBURBAN ROADS COMMISSION ASSOCIATION BE
PAID.
CARRIED."
THE ENGINEER REPORTED that the resolution of November 28, 1978
designating Suburban Roads had been approved by the Minister.
THE ENGINEER PRESENTED the attached Statement of Expenditures for
1978.
ST. THOMAS, ONTARIO,
FEBRUARY 8, 1979.
PAGE 2.
"MOVED BY: J. HINDLEY
SECONDED BY: G. COLLEDGE
THAT THE STATEMENT OF EXPENDITURES ON THE ST. THOMAS SUBURBAN
ROAD SYSTEM FOR 1978 BE ACCEPTED AND FORWARDED TO THE COUNTY
OF ELGIN AND THE CITY OF ST. THOMAS.
CARRIED."
THE ENGINEER REPORTED that the County Road Committee were still
discussing a Road Budget for 1979 and until they had completed a County Road
Budget, a Suburban Roads Budget could not be finalized.
"MOVED BY: G. COLLEDGE
SECONDED BY: J. HINDLEY
THAT THE CITY OF ST. THOMAS AND THE COUNTY OF ELGIN BE ADVISED
THAT THE 1/2 MILL ASSESSMENT FOR SUBURBAN ROAD PURPOSES ON THE
MINISTER OF TRANSPORTATION AND COMMUNICATIONS REVISED ASSESSMENT
OF $ 72,900,000 WILL BE REQUIRED FOR SUBURBAN ROAD PURPOSES IN
1979. (LEVY WILL BE $ 36,450.)
CARRIED."
THE MEETING ADJOURNED to the c~d 1 of the Chairman.
/) /J~ a~6U ().'
~ ~~