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1984 Suburban Road Committee ST. THOMAS, ONTARIO SEPTEMBER 1,8, 1984 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's Office on Tuesday, September 18, 1984 at 3:00 p.m. The minutes of the meeting of February 1, 1984 were read and approved. The Engineer reported that most maintenance operations were going reasonably well, Wellington Road had been surface treated as had Road #33 and portions of Road #28. It appeared that all costs were within budget and there might even be a small surplus for 1984 depending upon the amount of shoulder work that could be done on Wellington Road and drainage work on Road #26 this Fall. The Commission inspected various Suburban Roads including St. George Street, Wellington Road, Bostick Road including ditching presently underway for the International Plowing Match, Road #29, Road #31 and portions of Road #30 noting that creek diversion work was required at Patterson's Culvert, Centennial Avenue and Elm Street. They also inspected construction underway on Road #22 which was a former Suburban Road and would likely be reverted to the Commission once the work had been completed. The meeting adjourned at 5:00 p.m. to the call of the Chairman. I ",."d-' . .' ("""".,. /" 1 (,-,;1' ",// .,~ ("'~-"it~J It.. t~/'- M~ CHAIRMAN l l ST. THOMAS, ONTARIO FEBRUARY 1, 1984 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Engineer's Office at 4:30 p.m., Wednesday, February 1, 1984. All members were present. The minutes of the meeting of January 5, 1984 were read and approved. THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS: 1. Winter control had been extremely heavy and expenditures to February 1st were nearly as great as expenditures for the entire year of 1983. Correspondence from the Ministry of Transportation and Connnunications was noted stating the City of St. Thomas Assessment for Suburban Road purposes was $80,200,000 and thus the 1/2 mill levy would yield $40,100. This information had been submitted to the County of Elgin and the City of St. Thomas. The Connnittee examined expenditures for 1983 as contained in the First Report of the Elgin County Road Connnittee of the February Session 1984. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE STATEMENT OF EXPENDITURES FOR 1983 BE ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST~ THO~AS. CARRIED." The attached budget was discussed at some length. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DRAFT BUDGET OF JANUARY 1984 IN THE AMOUNT OF $308,000 (AS ATTACHED) BE ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS FOR AFPROV AL.o CARRIED." ST. THOMAS, ONTARIO FEBRUARY 1, 1984 PAGE 2. The Cormnission adjourned to the call of the Chairman. ",/' f / /"'" ~/~ ./. )--7 c._..~--7 ,-- / ~ - r-r~ pt ~ ~L etA/~~ CHAIRHAN SUBURBAN ROADS COMMISSION ASSOCIAT'ION OFFICE OF THE Secretary-Treasurer Allan R. Holmes, P. Eng., County of Wellington Administration Centre 74 Woolwich Street Guelph Ontario. NIH 3T9 519 - 837 - 2600 M E M 0 RAN DUM TO: ALL SUBURBAN ROADS COMMISSION ENGINEERS FROM: A. R. HOLMES, P. Eng. Secretary - Treasurer DATE: 16 JANUARY 1984 RE: 1985 ANNUAL MEETING Gentlemen: Mr Doug. Whitley, President of the Suburban Roads Commission Association, has requested me to notify all Commissions of the arrangements being made for the Annual Meeting. The Annual Meeting will again be held in conjunction with the Ontario Good Roads Association Convention. The meeting is scheduled for Tuesday, 26 February 1985 at 3:00 pm in the Quebec Room on the Main Mezzanine floor of the Royal York Hotel. At each of the Area Meetings this past year, I informed the delegates of the 'Certificate of Merit' and 'Honorary Life' designation detailed in the Constitution of the Association. The following excerpts from the Constitution are for your information: Certificate of Merit A Certificate of Merit may be conferred by the Association to deserving members in recognition of outstanding service (25 years minimum) on recommendation of individual Commissions and approval of the Executive. 2 HonorarLlife M"embershi p Honorary Life Membership may be conferred upon deserving persons upon recommendation by individual Commissions and approval of the Executive. I would appreciate it if you would forward any subject which your Commission would like to have the Executive Committee consider. The Executive will be meeting on Monday prior to the Annual Meeting. I would also ask that you inform the members of your Commission that our Guest Speaker for the Annual Meeting will be Mr Lyle Malcolm of McCormick Rankin and Associates Limited. His topic will be liThe Construction of 'The World's Largest Soil/Steel Bridge'll. This project was completed in the County of Wellington in 1984 and I trust the presentation will be of interest to you and your Commission. We hope that you will bring these arrangements to the attention of all members of your Commission in order that we can have an excellent turnout for the Annual Meeting. ~4~ ALLAN R. HOLMES, P. Eng. Secretary - Treasurer Suburban Roads Commission Association ARH/ecg ST. THOMAS, ONTARIO JANUARY 5, 1984 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's Office at 11:00 a.m., Thursday, January 5, 1984. All members were present. The minutes of the meetings of March 8, 1983 and July 15, 1983 were read and approved. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT ROBERT MARTIN BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD COMMISSION FOR 1984. CARRIED." "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE HONORARIUM FOR ROBERT MARTIN BE $150.00 FOR 1984 AND THAT HIS CONVENTION EXPENSES BE PAID ON THE SAME BASIS AS THE COUNTY COUNCIL REPRESENTATIVE ON THE SUBURBAN ROAD COMMISSION. CARRIED." "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE MEMBERSHIP FEE IN THE AMOUNT OF $100.00 FOR THE ONTARIO GOOD ROADS ASSOCIATION AND THE MEMBERSHIP FEE OF $15.00 FOR THE SUBURBAN ROAD COMMISSION ASSOCIATION OF ONTARIO BOTH BE PAID. CARRIED." "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE CITY OF ST. THOMAS BE ADVISED THAT THE 1/2 MILL LEVY ( ) ON THE MINISTER OF TRANSPORTATION AND COMMUNICATION'S EQUALIZED ASSESSMENT WILL BE REQUIRED FOR SUBURBAN ROAD PURPOSES IN 1984. CARRIED." ST. THOMAS, ONTARIO JANUARY 5, 1984 PAGE 2. THE ENGINEER REPORTED: 1. That it appeared that there could be a slight deficit in the budget for 1983, there would not likely be a surplus. 2. The County Road Committee was trying to complete land purchase arrangements with Colin and David Ferguson on County Road #30. 3. The drainage assessments on Suburban roads in 1983 w'ere $16,335.00 and it appeared that they would be fairly high again in 1984 as the Underhill and Mills Drains would be reconstructed. 4. Shoulder maintenance should be lower in 1984 than in 1983. 5. The County Road Committee had decided that they wished to continue the programme of edge marking and all Suburban roads would be done. 6. The overhead figure for 1983 would likely be a little less than the 8% originally estimated and the 1984 overhead would likely be somewhat less than 8% as well. 7. Ditching on County Road #29 near 'Eandenbergs at the Ford water tower had been completed, which had helped the drainage on the road considerably. 8. Work for 1984 included: (a) Repairs to pavement at the Kain's Bridge. (b) Ditching and gravelling on Road #26 (Bostwick Road) in preparation for the International Plowing Match. (c) Shoulder work on Wellington Road would have to be done inasmuch as the present shoulders had been pushed out and widened over the years because of the traffic and were now in the ditches. The ditches should be cleaned and the shoulders narrowed. 9. The County Road Committee hoped to have a budget within the month at which time it will be presented to the St. Thomas Suburban Road Commission. THE MEETING ADJOURNED TO THE CALL OF THE CHAIRMAN. _~1~ 1-~) CHAIRMAN