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1985 Suburban Road Committee DECEMBER 9, 1985 ST. THOMAS SUBURBAN ROAD COMMISSION "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #25 FRON[ MIDDLESEX COUNTY TO HIGHWAY #4 A DISTANCE OF 7.15 KM IS HEREBY REVOKED; SUBJECT TO APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS, TO BE EFFECTIVE JANUARY 1, 1986. CARRIED." ROBERT N. MARTIN CHAIRMAN I HEREBY CERTIFY THAT THIS IS A TRUE COPY. APPROVED DATED AT TORONTO, ONTARIO ~~.I~.f:::.~~~~..:::::.l~:~~::. M'N'S'rE{~TRa~N'CATIONS 1<4~~ R. G. MOORE, SE RETARY AND ENGINEER TO THE ST. THOMAS SUBURBAN ROAD COMMISSION DECEMBER 9, 1985 ST. THOMAS SUBURBAN ROAD COMMISSION "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND . THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #29 FROM COUNTY ROAD #25 TO COUNTY ROAD #26 A DISTANCE OF 0.5 KM IS HEREBY REVOKED; SUBJECT TO APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS, TO BE EFFECTIVE JANUARY 1, 1986. CARRIED." ROBERT N. MARTIN CHAIRMAN I HEREBY CERTIFY THAT THIS IS A TRUE COPY. APPROVED DATED AT TORONTO,ONl'ARIO ::~:;:t;~~::::~ DECEMBER 9, 1985 ST. THOMAS SUBURBAN ROAD COMMISSION "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #26 FROM[ COUNTY ROAD #52 TO THE LIMIT OF THE CITY OF ST. THOMAS A DISTANCE OF 4.1 KM IS HEREBY REVOKED; SUBJECT TO APPROVAL OF THE MINISTER OF TRANSPOB~ATION AND COMMUNICATIONS, TO BE EFFECTIVE JANUARY 1, 1986. CARRIED." ROBERT N. MARTIN CHAIRMAN I HEREBY CERTIFY THAT THIS IS A TRUE COPY. APPROVED DATED AT TORONTO, ONTARIO ::i:;:'~"::;:'~ oed: ~fN-J- R. G. MOORE, SE ARY AND ENGINEER TO THE ST. THOMAS SUBURBAN ROAD COMMISSION DECEMBER 9, 1985 ST. THOMAS SUBURBAN ROAD COMMISSION "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE FOLLOWING ROADS ARE HEREBY DESIGNATED AS SUBURBAN ROADS FOR THE PURPOSES OF PART VIII OF THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT SUBJECT TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS: (A) ROAD #22 FROM THE ST. THOMAS CITY LIMIT TO ROAD #45" A DISTANCE OF 2.4 KM. (B) ROAD #52 FROM COUNTY ROAD #25 TO COUNTY ROAD #30 A DISTANCE OF 4.9 KM. BOTH EFFECTIVE JANUARY 1, 1986. CARRIED." ROBERT N. MARTIN CHAIRMAN I HEREBY CERTIFY THAT THIS IS A TRUE COPY. APPROVED DATED AT TORONTO, ONTARIO f ..,.., . ~ ~~,~~~ ~:,: ",,'~.' ~:~~'.~.~.=~.~~: MiNWIE . ~ TR~~il~MUNICATIONS R. G. MOORE,f~~ARY AND ENGINEER TO THE ST. THOMAS{SUBURBAN ROAD COMMISSION - . .~o. THOMAS SUBURBAN AREA ROAD 'SYSTEM .-----: SUBURBAN AREA ROADS ~-':"'L_ ,- -= C i ' NT Y ~ ':: ;.. ~' ~:: ,-----7 =--=-. I 4 ; '--..J KING'S HIG~',NAY '-4, ;- c \V t.~ :~ H ' r r( ( ~ J:': S '- ;.. L E - I:, c 1\111 e " ::.~~ - " ' '" " EXISTING ~; II J!i==- . (~~fl : . /", >- 0 'I ! . ff ~;; I . 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R o. ~ l-~' ...c:' .:;', ~~ <( ~"_. .44,' \ . 43,., \ -~ ",; ,'" .::::;i:.' 0< .:'" Ii:,"l" ()!.:}; 'I .... .,{ <," ';c"., r~L' : !Ji;'i%~'-\r';; ;";; -'i ),.;. =---.:.' '" ,'iii. --" '.; ;-'l:;f;""~;~ ..,r'~ ,/ ~I "I<<:'t.',;L~ k:':, ~ f==:::::::-.L . .'~ ;q, . ," "'''''J',:<';,;/' ~ {;:,"" Jr5/F'(f;'::? [< 8 T H. ~X~:;~ ::'.~' .::,>'>:::,1 .;1 Iii! FL:'cOf./ i ; ;' 'd.;, :,'~ :z ~ ! r,j :,'';(.1-<"' .~-t ,.:. 0"J,' '.' '( __ iI~-, ,,0: 1./, . ~f T ,9TH.' \ CO ",(." "',;'1 0 I ' -- " ~~ '" i Li) I r: I ,..,. ,i. ,'--, .. '. 11 TH, I' 'r- ~II' ",[ "'II , '-"I ,::; 21, ;'1 'F -JL.., :,. . I ~~~ , ,--' Mar/eton ,-' ::..,'p :'~':; k~.F~ ..---::f'I'; ';. :- .'1; . ;z'f ~~ >. \\\ \ ~vm;-' 41~ \ . s'f, 'fl'\~~!".s.,.ss , \ __ r-- ~:A'~J>IA~\ \, '\. -'''\ ~rIONAl' , \-'-~' -u t\\. \\ \ \\ j ;}v---" \, r-' ....,--',.. \ b,1::I 1\ <-'( r'r~.'~ ..p,. \ ~ ",\\,1 \-.,. r.r. 4 \.,':> :; --, " \. b,t. r.' ~~o..-:: , \ b,1::I\1>.\ \, ~\ ~\,'t, ~~.-",\__ \ ," \Y \ \1'... \ '\-' - "- \\\\0", \ -- \"'0 \ \ \\\'\:. ,~ -- Hf~~<~', <~ .~-~ ~ C ~ /- J: 1 1 o i fOG WARE' ( ...J E /rO~ ----, ~ '-----~ r ~)N~~ .\! --: ! i ~~~ . 1 ~; ',--~ $~'~ f> Iu"" 1.-:', ':' -/i.: ;~~ \--j ~ ~i/l :: ,~, '/ 1M/; 9,,0 v~ l!i- ~12 ,f' ~: ~>i~~~~ 8: ~ ,~.L~'4~{ri'I"" , 1'0 l'-o-- R: Ge tj ___lkhltes .' () _____ .!?~' '7" , \9' ~' \ ,.', - __ II "...<1- /51 ,. J ,/ __ i If $ N< ~~: ~ . ~v w~ / I ;1 -------/o~T- I ",~' 12 t. ~ L ~ GOL . ~ -' ~/E:~~/:R ) 13 t '" CLU~ I ; ~~ 'IS ~ /' / RD J Unio 27 8R~;/: ' 1~ ' 'L I I ~>'t-:~~~lil1Ir I. .. fi.~.,'L: ~. I L ~ ' ~'I '-;; ','" · " 4'J. E X 1ST I N G :~22 -t ~ ! s 0:' ~C .g~ . -, ; i ~ - ;' (,23"'1 24 i . I / 25 'i' ar.f, I NAriONA . -+ .- -i-'r-- ~ i H(J./, -- 0 '7!/~1 O,}\ Vj , ./ ,+i._f~t,"''''! .. ,! If. ~ i ~ ~ ~ J r 65~ . !.1. ,', ./." ,< 0,;'./ I~ r ;. ( 66 fit / ' ~ ~I . i ,~ ~ ~ ." "f[t~6 lO~;~ .,' ! <I<'.!P.' ,; ,. . 11 ,,/ ZJ/?;' '~. 0 ,:' ~:) " i .1. ~ ',.; ;.~;, L -- l ' I". ~ i, 116 ", """".. : '.)) I ~ S ,35 r i" IT. ~_ ~,;r~':};i'~":'::'~:: ~ ~ ." I 0 No ,..~~. /dllo f' , , i J I" * I ' rc:,":::';:,,~, ~ 4~' Tj2~~L,'.ILI ;,: //~/ 1 _ j .~f _, ,'7~zL/' . / I' >-(;.0 'I I ~~,'\ ~~f.I,. CONe, II ~ ~ f sP.,"'rraat " ~ ~.E 1 ~ -7 . II~ _ ,,_,,~' I / ;' A ,,; II R~~ ' II II- " . .'3 '24 ',' , ~6!"i~' ~ . " 27. 2~ _^ )'4 ; I:::i: .: I , 1 ' 4S \lS~ ,,'. ST. THOMAS SUBURBAN ROAD COMMISSION BUDGET FEBRUARY 21/&(>. As of January 1/86 the St. Thomas Sup~~bap Road Commission has control of 49 lan. of the 478 km. of the total Coupty Road System or approximately 10% of the System. There is approximately 42 km. of paved road and 7 km. of gravel road. The total St. Thomas Suburban Road Commission Budget is estimated at $290,000 being approximately 6% of the total County Budget (other than New Machinery Purchase). This percentage is used as an apportionment for overhead between the County and the Suburban Road System. CONSTRUCTION Surveys, Land Purchase, etc. $ 3 , 000 FIXED COSTS Total 34,000 230,000 23,000 $290,000 Drainage Assessments Maintenance Overhead (6% of County estimate) Items not subsidized by MTC 1,500 Calculation of Amount Payable by City of St. Thomas toward St. Thomas Suburban Road Commission Subsidy on Operations Expenditures of $290,000 is 77% or Balance to be divided between County of Elgin and City of St. Thomas is 223,300 Add Items Not Subsidized 66,700 1 , 500 $ 68,200 Share of City of St. Thomas Deficit to 1987 $ 34,100.00 --2..z.!07.27 $ 43,207.27 $ 43,200.00 7.27 Add Deficit for 1985 Total Required ~ Mill from City of St. Thomas will provide OPERATION ST. THOMAS SUBURBAN ROAD COMMISSION BUDGET February 7, 1986. MAINTENANCE AMOUNT A - Bridges and Culverts - 1 Bridges 12,000. - 2 Culverts B - Roadside Maintenance - 1 - 2 - 4 - 5 Grass Cutting 8,000. Tree Cutting and Brushing 4,000. Drainage 20,000. Roadside Maintenance 4,000. C - Paved Road Maintenance - 1 - 2 - 3 Repairs to Pavements 10,000. Sweeping 3,000. Shoulder Maintenance 15,000. 4 Surface Treatment 46,000. o - Gravel Road Maintenance - 2 - 3 - 4 5,000. Grading Gravel Roads Dust Contro+ 8,000. Prime 3,000. E - Winter Control 65,000 Total - 1 Snow Plowing ) ) - 2 Sanding and Salting ) ) - 3 Snow Fence ) ) - 4 Standby and Night Crew ) F - Safety Devices - 1 - 2 7,000. Pavement Marking Signs and Signals 10,000. - 3 Guide Rail 1,000. - 4 Railroad Protection 4,000. - 6 Edge Marking 5,000. 'I'orl'AL $ 230,000. COUNTY OF ELGIN BY-Law No. 86-3 "BEING A BY-LAW TO APPOINT A MEMBER TO THE ST. THOMAS SUBURBAN ROADS COMMISSION." WHEREAS Section 65 of The Public Transportation and Highway Improvement Act provides for the appointment of members of a Suburban Roads Commission: and WHEREAS one, of the three persons on the Commission, is to be appointed by the County Council. NOW THEREFORE the Municipal Council of the Corpora- tion of the County of Elgin enacts as follows: 1. That Albert W. Auckland be, and is hereby appointed to the St. Thomas Suburban Roads Commission for the period February 1st, 1986 to January 31st, 1989. 2. That By-Law No. 83-26 be and the same is hereby repealed. READ a fir$t time this 22nd day of January, 1986. READ a second time this 22nd day of January, 1986. READ a third time and finally passed this 22nd day of January, 1986. G. C. Leverton, Clerk. ~ y,.~. PETER J. LEACK, A.M.C. T, City Clerk Corporation of the City of St. Thomas December 10th, 1985 Mr. Robert G. Moore, P. Eng. Engineer and Secretary St. Thomas Suburban Roads Commission 79 Stanley Street St. Thomas, Ontario N5R 3Gl Office of the Clerk P.O. Box 520, City Hall St. Thomas, Ontario N5P 3V7 Telephone (519) 631-1680 Re: City of St. Thomas Appointment to the St. Thomas Suburban Roads Commission . . . . . . Dear Mr. Moore: I am pleased to advise that the Council of the Corporation of the City of St. Thomas has reappointed Mr. Don Stokes as the Cityts representative on the St. Thomas Suburban Roads Commission, for the term commencing January 31st, 1986 and ending January 31st, 1989. Should you require any additional information in this regard, please advise. Sincerely, P. J. Leack City Clerk PJL/cg ST. THOMAS, ONTARIO DECEMBER 9, 1985 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's Office on Monday, December 9, 1985 at 10:00 a.m. All members were present, also present was Mr. Frank Clarke of the Ministry of Transportation and Corrnnunications. The minutes of the meeting of May 30, 1985 were read and approved. THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS: 1. The Lynhurst and McBain Culverts on Wellington Road would have to be replaced in 1986. More serious cracking had occurred in the Lynhurst Culvert in the past weeks and the culvert had been again shored up and the cracks would be welded if possible. The Aarts culvert on Road #25 north of the Expressway was in fair condition only. The concrete culvert at McBain's on Road #29 should be replaced when the two culverts on Road #25 were replaced. 2. All the International Plowing Match work on Road #26 had been cleaned up. ~~~l. Road #26 from Road #~p to Road #11 which had been primed had not yet been reverted to gravel. 3. Because of a lack of funds Road #16 between Fingal and Middlemarch had not been surface treated in 1985. 4. A new sign programme approved by County Road Committee was underway particularly in the South-Yarmouth area. 5. A settlement for the Ferguson land on Road #30 had been negotiated by Murray Hennessey, County Solicitor for the lump sum amount of $11,500.00 for all land and damages (ie., no entrance into the upper Ferguson field from County Road #30). 6. Because of overexpenditures on various maintenance items, particularly culverts and bridges, work on Road #26, drainage shoulder maintenance, dust control, etc., the St. Thomas Suburban Road Corrnnission would be overspent by $7,000.00 or $8,000.00 on the City of St. Thomas Levy. This amount would have to be budgeted for in 1986. ST. THOMAS, ONTARIO DECEMBER 9, 1985 PAGE 2. It was noted that the Minister of Transportation and Communications had approved as of June 17th the reversion of Road #52 from Road #25 to Highway #74 from the Suburban Commission to the County. Correspondence was read from the County of Middlesex Engineer to the County of Elgin Engineer in which Middlesex was asking Elgin to examine the plans for the future connections between St. Thomas and London. The County of Middlesex was suggesting that the Province take over the Hubrey-Highbury-Radio road link and the continuation of Highway #73 from Hamilton Road to King's Highway #2 but revert Highway #74 to the Counties. The Engineer reported that this had been discussed by County Road Committee a few years ago but the County of Elgin had backed off the suggestion because of the increased maintenance costs on Highway #74 over Road #30 and the fact that the last construction had been nearly 40 years old on Highway #74. Repairs would be required to the culverts and bridges, there were also a number of deficient sight distances, particularly south of Mapleton on Highway #74. The Commission requested that they be kept informed of any negotiations between the two Counties. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE MEMBERSHIP FEES FOR THE ONTARIO GOOD ROADS ASSOCIATION FOR 1986 IN THE AMOUNT OF $105.00 BE PAID. CARRIED." It was reported that the contribution of the City of St. Thomas would be $43,200.00 up from $41,200.00 in 1985 for Suburban Road purposes. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE CITY OF ST. THOMAS BE ADVISED THAT THE 1/2 MILL LEVY ON THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS EQUALIZED ASSESSMENT WILL BE REQUIRED FOR SUBURBAN ROAD PURPOSES IN 1986. CARRIED." ST. THOMAS, ONTARIO DECEMBER 9, 1985 PAGE 3. After some discussion by the Commission they felt with the proposed sanitary sewer work on St. George Street and culvert replacements on Wellington Road and Road #29 it would be impossible with the Suburban Road Commissions budget to pay for these items, even over a fairly lengthy period of time. It was decided that an exchange in roads should be done with the County to allow the County to proceed with the proposed work on Wellington Road, St. George Street and Road #29. As work had been completed on Road #52 between Wellington Road and Road #30 and on Fairview Avenue between the St. Thomas City Limits and County Road #45 it was felt that these sections of Road #52 and Road #22 could be reassumed by the Suburban Commission. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #29 FROM COUNTY ROAD #25 TO COUNTY ROAD #26 A DISTANCE OF 0.5 KM IS HEREBY REVOKED SUBJECT TO APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS TO BE EFFECTIVE JANUARY 1, 1986. CARRIED." "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #26 FROM COUNTY ROAD #52 TO THE LIMIT OF THE CITY OF ST. THOMAS A DISTANCE OF 4.1 KM IS HEREBY REVOKED SUBJECT TO APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS TO BE EFFECTIVE JANUARY 1, 1986. CARRIED." I'MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF ROAD #25 FROM MIDDLESEX COUNTY TO HIGHWAY #4 A DISTANCE OF 7.15 KM IS HEREBY REVOKED SUBJECT TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS TO BE EFFECTIVE JANUARY 1, 1986. CARRIED .'t ST. THOMAS, ONTARIO DECEMBER 9, 1985 PAGE 4. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE FOLLOWING ROADS ARE HEREBY DESIGNATED AS SUBURBAN ROADS FOR THE PURPOSES OF PART VIII OF THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT SUBJECT TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS: (A) ROAD #22 FROM THE ST. THOMAS CITY LIMIT TO ROAD #45, A DISTANCE OF 2.4 KM. (B) ROAD #52 FROM COUNTY ROAD #25 TO COUNTY ROAD #30 A DISTANCE OF 4.9 KM. BOTH EFFECTIVE JANUARY 1, 1986. CARRIED." The meeting adjourned to the call of the Chairman. "} /' ~-LJ<1'C~;::a~ CHAIRMAN Ontario Ministry of Transportation and Communications P.o. Box 5338, London., Onta.JLlo. N6A 5H2 July 3, 7985. Mn. R.G. Moone, P. En.g., County En.gin.een, County On Elgin., 79 Stanley Stneet, ST. THOMAS, Ontanio. N5R 3G7 VeM Sin: RE: St. Thoma-6 Subunban. RoacU Comw-6io n., Ruolution. on' May 30, , 7985. The nuolution. pa-6-bed on May 30, 7985, by the St. Thoma-6 Subunban. RoaM Com/nL6,6io n. nevoun.g the duig n.atio n. 0 n Elgin. County Road No. 52, be.x.ween. Kin.g'-b Highway #74 an.d Elgin County Road No. 25.a-6 a -bubunban. noad ha-6 been. appnoved by the MiVLioten. The onigin.al -bign.ed eopy i-6 attaehed. Yo u.Jt,6 :t:Ju.Lly, WWO/jb 4~d W. W. O-b bonn, Vi-6btid Mun.ieipal En.gin.een. ee: J. Blevin.-6 MAY 3 0 1985' ST. THOMAS SUBURBAN ROAD CCH-fISS ION "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF COUNTY ROAD #52 FROM COUNTY ROAD #25 TO HIGHWAY #74, A DISTANCE OF 10.5 KM IS HEREBY REVOKED SUBJECT TO THE APPROVAL OF THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS. CARRIED." ROBERT N. MARTIN CHAIRMAN I HEREBY CERTIFY THAT THIS IS A TRUE COPY~ '11 ~ /. !f< )71 {'-A.. R. Go: HOOR. . - COUNTY ENGINEER ~'_""C", -~=>o ,J: <,"/<=~=,"=~.~,'~- If"""'" "'''''''1''''' "S"~K"'"5'"'p;<'-'-;;--''''' D L E , _ .iilgi('<<"62''''''~i SEX ,,,,,,. -, :c;.;lf"~ -,;'"'i:~""=,,,:;Jiij; ",';e""" /[ 'C;;0;/~::i';;;,':-:-'",,-"-;:<-'~';:;;"" '_''"~' '-',_',~ '-<,,' OJ"',' ",so"",," NORTH 18 17 16 /4 198' 5 INTERNATIONAL PLOWING MATCH SJ,T E / ST. THOMAS, ONTARIO MAY 30, 1985 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Engineer's Office on Thursday, May 30, 1985 at 10:00 a.m. All members were present. The minutes of the meetings of January 28 and March 8, 1985 were read and approved. THE ENGINEER REPORTED ON THE WORK TO DATE AS FOLLOWS: 1. Road expenditures would have to be watched very carefully as a Commitment Budget showed nearly all money committed for the year. 2. The railings on the Dodds Creek Bridge on Road #25 had been painted and erected. 3. It would not be necessary to replace the culvert on County Road #29 as it had been found that the Underhill Drain when cleaned was not below the footings of the culvert. 4. The Lynhurst and McBain Culverts on Wellington Road had been shored and were being monitored. 5. A meeting would be held with the International Plowing Match Officials on Monday, June 3rd with regard to entrances for the Plowing Match on Roads #52 and #26. 6. The International Plowing Match signs had been erected and arrangements had been made with the City of St. Thomas to place a trailer on Wellington Road advertising "Jumbo Days" and the "International Plowing Match". 7. Shouldering was underway on Wellington Road and would be completed from the Expressway to Highway #4 today. ST. THOMAS, ONTARIO MAY 30, 1985 PAGE 2. 8. Patching would be done on Kains Hill and a section of pavement removed and replaced near the bridge. 9. Asphalt patching was required on Road #29 where a culvert had been installed last spring. 10. Surface treatment was planned for Road #16 between Fingal and Middlemarch. 11. Road #28, north of Southdale Road would be primed. 12. The County Solicitor had suggested that the County make an offer of $10,000 to David Ferguson (Road #30, Land Purchase) to see if the matter could finally be resolved. It would be necessary to revert County Road #52 from Wellington Road to Highway #74, as the Commission would not have the funds in the budget to do the asphalt patching required west of Road #31, asphalt resurfacing between Road #30 and Highway #74 and the surface treatment east of Road #31 (1 Km). Arrangements had been made for accommodations for the Suburban Road Commission meeting in Midland in June. It was suggested that the Commission go in the afternoon of June 11th. The City of St. Thomas had approved the St. Thomas Suburban Road Commission's 1985 Budget. County Council had approved the honorarium recommendation of Road Committee for Albert Auckland which would be $175.00 from January 1, 1985 to January 31, 1986. ST. THOMAS, ONTARIO MAY 30, 1985 PAGE 3. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE HONORARIUM FOR ROBERT MARTIN BE $175.00 FOR THE PERIOD OF JANUARY 1, 1985 TO JANUARY 31, 1986. CARRIED." The revised Maintenance Budget for the St. Thomas Suburban Road Commission was noted, having been previously mailed with County Road Committee minutes. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE REVISED ST. THOMAS SUBURBAN ROAD COMMISSION MAINTENANCE BUDGET AS ATTACHED BE APPROVED. CARRIED." Chairman Martin reported that County Road Committee would be requested to prohibit parking on Road #31 along the Dalewood Park property as people were parking there and vandalizing the Park. The Engineer stated that he would recommend to the Road Committee that a by-law be passed by County Council prohibiting parking. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT THE DESIGNATION AS A SUBURBAN ROAD OF COUNTY ROAD #52 FROM COUNTY ROAD #25 TO HIGHWAY #74, A DISTANCE OF 10.5 KM IS HEREBY REVOKED SUBJECT TO THE APPROVAL OF THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS. CARRIED." ST. THOMAS, ONTARIO MAY 30, 1985 PAGE 4. The Commission inspected Suburban Roads, including Roads #25, #26 (including the site ot' the International Plowing MatclV, Road #52, Road #30 (including Patterson's Culvert), Road #28, Road #45 and Road #22 (including new construction ). The meeting adjourned to the call of the Chairman. /l1J~ ---I. _____<'eJnt ~~ CHAIRMAN ':I / '/ // 1.0 'l/ /1 ,p -' '.(' J\ \...o~' .....-1;.............-...,,/ .J ~ It/ v? -" ./, /~ ,,'0 r~ l,C-v'--^'v' ~ -~ COUNTY OF ELGIN ROAD DEPARTMENT 1985 MAINTENANCE BUDGET COm~TY AND ST. THOMAS SUBURBAN ROADS (Totals include Payroll Burden.) REVISED APRIL 25, 1985. ST. THOMAS SUBURBAN OPERATION 1985 MARCH ESTIMATE 1985 APRIL ESTIMATE COUNTY ROADS A - Bridges and Culverts 1 Bridge,S 130,000 130,000 120,000 10,000 - 2 Culverts B- Roadside Maintenance - 1 Grass Cutting 47,000 47,000 39,000 8,000 - 2 Tree Cutting and Brushing 60,000 50,000 40,000 10,000 - 4 Drainage 160,000 160,000 145,000 15,000 '" - 5 Roadside Maintenance 3 2, 000 42,000 35,000 7,000 - 6 Tree Planting 4,000 2,000 2,000 - 7 Drainage Assessments 3,000 3,000 3,000 (Maintenance) - 11 Weed Spraying 20,000 16,000 12,000 4,000 C - Paved Road Maintenance - 1 Repairs to Pavement 70,000 115,000 100,000 15,000 - 2 Sweeping 30,000 30,000 26 , 000 4,000 Continued . . . . COUNTY OF ELGIN ROAD DEPARTMENT 1985 MAINTENANCE BUDGET COUNTY AND ST. THOMAS SUBURBAN ROADS PAGE 2. OPERATION 1985 MARCH ESTIMATE 1985 APRIL ESTIMATE COUNTY ST. THOMAS SUBURBAN ROADS C - Paved Road Maintenance (Continued) - 3 Shoulder Maintenance 4 Surface Treatment 76,000 175,000 76,000 150,000 62,000 125, 000 14,000 25, 000 D - Gravel Road Maintenance - 1 Ditching, Drainage and Gravel - Road #26 - 2 Grading Gravel Roads - 3 Dust Control - 4 Prime - 5 Gravel Resurfacing 25, 000 25 , 000 25, 000 33,000 33,000 27,000 6,000 48,000 48, 000 40,000 8,000 11,000 5,000 3,000 2,000 80,000 97,000 95,000 2,000 E - Winter Control . Total - 1 Snow Plowing - 2 Sanding and Salting - 3 Snow Fence - 4 Standby and Night Crew 600,000 575,000 495,000 80,000 F - Safety Devices - 1 Pavement Marking - 2 Signs and Signals 50,000 62,000 50,000 62,000 40,000 44,000 10, 000 18,000 Continued . . . . t#- COUNTY OF ELGIN ROAD DEPARTMENT 1985 MAINTENANCE BUDGET COUNTY AND ST. THOMAS SUBURBAN ROADS PAGE 3. ST. THOMAS SUBURBAN OPERATION 1985 MARCH ESTIMATE 1985 APRIL ESTIMATE COUNTY ROADS F - Safety Devices (Continued) - 3 Guide Rail 15,000 15,000 13,000 2,000 - 4 Railroad Protection 43,000 43,000 34,000 9,000 - 6 Edge Marking 41,000 41,000 30,000 11,000 - 7 Stump Removal 20,000 20,000 14,000 6,000 - TOl'ALS $1 ,?~5 ~_OOO - 1h 8~, 000 Jl,~_44,OOO $_291,000 ST. THOMAS, ONTARIO MARCH 8, 1985 P AG E 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's Office at 10:30 a.m., Friday, March 8, 1985. Present were Donald Stokes and Robert N. Martin. The Engineer reviewed work to date and brought the members up to date on the problems that have been encountered on pipe arch culverts on Wellington Road. The Engineer noted that strutting of these culverts was underway as a safety measure. Timing for the replacement of the culverts had not been decided by County Road Committee and would be subject to further discussion between the Committee and the Ministry of Transportation and Communications. It was noted that if these culverts were replaced the road would have to be reverted to the County as the St. Thomas Suburban Budget for the year would only be able to carry little more than maintenance and drainage assessments. The budget as attached was discussed at some length, along with the budget of the Elgin County Road Committee which had been appvoved on March 7th. "MOVED BY: D. STOKES SECONDED BY: R. N. MARTIN THAT THE DRAFT BUDGET DATED MARCH 1, 1985 IN THE AMOUNT OF $340,400 (AS ATTACHED) BE ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS FOR APPROVAL. CARRIED." The meeting adjourned to the call of the Chairman. ''T.U~ -Is: ' Ik~ CHAIRMAN COUNTY OF ELGIN ROAD DEPARTMENT BUDGET - ST. THOMAS SUBURBAN ROAD COMMISSION MAINTENANCE OF THE SUBURBAN SYSTEM Bridge and Culvert Maintenance B - Roadside Maintenance 1 - Grass Cutting 2 - Tree Cutting & Brushing 4 - Drainage 5 - Roadside Maintenance 11 - Weed Spraying C - Paved Road Maintenance 1 - Repairs to Pavement 2 - Sweeping 3 - Shoulder Maintenance 4 - Surface Treatment . D - Gravel Road Maintenance 1 - Ditching, Drainage, etc. Road 26 2 - Grading Gravel Roads 3 - Dust Control 4 - Prime 5 - Gravel Resurfacing Winter Control $ 10,000.00 10,000.00 6,000.00 18,000.00 6,000.00 4,000.00 4,000.00 4,000.00 14,000.00 18,000.00 25,000.00 6,000.00 8,000.00 3,000.00 2,000.00 85,000.00 E F - Safety D~vices 1 - Pavement Marking 2 - Signs and Signals 3 - Guide Rail 4 - Railroad Protection 6 - Edge Marking 7 - Stump Removal 10~000.00 18,000.00 1,000.00 9,000.00 11,000.00 6,000.00 TOTAL March 1985 $ 278,000.00 COUNTY OF ELGIN ROAD DEPARTMENT BUDGET - ST. THOMAS SUBURBAN ROAD CO~1ISSION 1. Construction Land Purchase (Road 30) $ 15',000.00 2. Fixed Costs Drainage Assessments Maintenance (see attached) Overhead (8.5% of Total Overhead of $ 391,000.00) 14,000.00 278,000.00 33,000.00 340,000.00 400.00 TOTAL Items Not. For Subsidy TOTAL BUDGET March 1985 $ 340,400.00 SUBURBAN ROADS COMMISSION ASSOCIATION MINUTES OF THE EXECUTIVE COMMITTEE MEETING Royal York Hotel February 25, 1985 Present: Mr D. Whitley, President Mr J. King Mr J. Stephen Mr K. Brown Mr F. Woods Mr D. Simpson Mr A. Auckland Mr W. Ell is Apologies: Mr D. Gifford The Secretary - Treasurer informed the Committee of the death of Mr George McGill on February 2, 1985. 1 & 2 Group Meetings That the Minutes of the Western Group Meeting be referred to the Annual Meeting. On a Motion by Mr D. Simpson Seconded by Mr J. Stephen . . .. ca rri ed That the Minutes of the Eastern Group Meeting be referred to the Annual Meeting. On a Motion by Mr K. Brown Seconded by Mr W. Ellis .... carried 3. Appointment of Auditors That Mr Stephen and Mr King be Auditors for 1984 - 85. On a Motion by Mr D. Simpson Seconded by Mr A. Auckland .... carried 2 4. Matters Arising and Correspondence a. Honorary Life Membership The Secretary - Treasurer read various letters from Commission Secretaries regarding the appointment of members for the recognition of Honorary Life Membership, together with others to receive the Certificate of Merit. It was recommended that all Past Presidents receive Honorary Life Membership in the Association. b. Certificate of Merit That: Mr F. B. D. Arnold, P.Eng. Mr K. Brown Mr C. Cousins Mr H. Eastman Mr J. Stephen receive a Certificate of Merit in the Suburban Roads Commission Association. On a Motion by Mr J. King Seconded byMr A. Auckland .... carried The Executive Committee recommended that the Certificates be prepared and that they be presented at the respective Group Meetings. c. London Suburban Roads Commission reo Provincial Funding Levels The Secretary - Treasurer read a letter from Mr D. Husson recommending that the Executive consider a Resolution regarding the levels of Provincial funding. That the Suburban Roads Commission Association endorses the concern expressed by the Ontario Good Roads Association respecting the inadequacies of the funds made available by the Government of Ontario for municipal road subsidy, as expressed in their brief to the Ontario Cabinet Committee on Resources Development dated November 1, 1984 and further that a copy of this Resolution be forwarded to the Treasurer of Ontario, the Secretary to the Ontario Cabinet and the Minister of Transportation and Communications. On a Motion by Mr J. Stephen Seconded by Mr K. Brown .... carried 3 d. Membership in A.M.O. The Secretary - Treasurer referred to correspondence which had been received from the Trenton Suburban Roads Commission regarding membership in A.M.O. That the Suburban Roads Commission Association request associate membership in A.M.O. On a Motion by Mr J. Stephen Seconded by Mr J. King .... carried 5. AnnuaTMeeting The Committee discussed the programme for the Annual Meeting. That the Agenda, as submitted, be approved for the Annual Meeting. Ona Motion by Mr A. Auckland Seconded by Mr F. Woods .... carried 6. Election of Officers for 1985 - 86 The Committee recommended the following slate of officers for 1985 - 86: President: Vice-President: Past President: Secretary-Treasurer: Mr J. King Mr D. Gifford Mr D. W.hitley Mr A. R'. Holmes, P. Eng. The Executive adjourned at 3:15 pm. ST. THOMAS, ONTARIO JANUARY 28, 1985 PAGE 1. THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Engineer's Office at 4:00 p.m., Monday, January 28, 1985. All members were present. The minutes of the meeting of September 18, 1984 were read and approved. "MOVED BY: A. AUCKLAND SECONDED BY: D. STOKES THAT ROBERT N. MARTIN BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD COMMISSION FOR 1985 AND JANUARY OF 1986. CARRIED." It was noted that the Public Transportation and Highway Improvement Act calls for Suburban Road Commi.ssion Commissioners' term to expire at the end of January following an election year which would be January 1986. The honourarium for the Suburban Road Commissioners was left in abeyance until such time as the matter could be discussed by County Council so a uniform honourarium might be given to all members. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE MEMBERSHIP FEES IN THE AMOUNT OF $105.00 FOR THE ONTARIO GOOD ROADS ASSOCIATION AND THE MEMBERSHIP FEES FOR THE SUBURBAN ROAD COMMISSION OF ONTARIO BE PAID. CARRIED." "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE CITY OF ST. THOMAS BE ADVISED THAT THE 1/2 MILL LEVY ($41,200) ON THE MINISTER OF TRANSPORTATION AND COMMUNICATIONS EQUALIZED ASSESSMENT WELL BE REQUIRED FOR SUBURBAN ROAD PURPOSES IN 1985. CARRIED." ST. THOMAS, ONTARIO JANUARY 28, 1985 PAGE 2. THE ENGINEER REPORTED ON THE WORK TO DATE: 1. Cracking had been found on structural plate culverts on a number of County roads including the Suburban Road #25, the extent and seriousness was not known and was still being investigated. 2. The construction of the Underhill Drain had undermined the footings of the concrete culvert at Jim McBain's on County Road #29 and it would have to be replaced. 3. Money would be required for'the improvement of County Road #26, including culverts, entrances and a prime surface for the International Plowing Match. Shoulder 'work would be required on WelLington Road as well. 4. It was likely that asphalt resurfacing would be required on Road #52 from Highway #74 westerly approximately 2 miles. Inasmuch as the Suburban Road Commission Budget would not be large enough for all items it was likely that Road #52 would have to be reverted to the County. 5.. Maintenance costs for grass cutting, signs, etc., would be higher because the International Plowing Match was being held in the area serviced by the St. Thomas Suburban Roads. 6. Large "Stop Signs" had been erected at the Smoke Road Intersection at Middlemarch on Road #16 in an effort to improve traffic controL. 7. Improvements to flow had been made to Kettle Creek on Road #45 at Shaw's and also Road #30 at Patterson's with the Kettle Creek Conservation Commission assisting financially at Patterson's. 8. It was hoped to do some channel impr,ovement work at St. Goerge Street and the Fingal Bridges in the coming season. 9. Tree cutting was underway at the St. George Street Bridge and also at the top of the St. George Street hill. 10. It was hoped to slope back the St. George Street hill so that ,ditching work could be done on the east side of the St. George Street hill as the water presently ran out on the pavement and froze in the Winter south of the Canadian National Railway Tracks. 11. Drainage assessments would be fairly large as the Underhill and Mill's Drains would be undertaken on Suburban Roads. 12. There was no subsidy allocation yet for 1985 from the Ministry of Transportation and Communications. ST. THOMAS, ONTARIO JANUARY 28, 1985 PAGE 3. The costs for 1984 were reviewed as printed in the February Report to County Council. These were discussed in some detail. "MOVED BY: D. STOKES SECONDED BY: A. AUCKLAND THAT THE STATEMENT OF EXPENDITURES FOR 1984 BE ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS. CARRIED." The meeting adjourned to the call of the Chairman. ,/-;;?A~~~ CHAIRMAN COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT TO THE WARDEN AND MEMBERS OF THE ELGIN COUNTY COUNCIL YOUR ROAD COMMITTEE REPORTS AS FOLLOWS: FEBRUAl~Y SESSION 1985 St. Thomas Suburban Road Commission Roads in 1984. The following is a Summary of Expenditures on Elgin County and In accordance with Ministry of Transportation and Communications' practice, Payroll Burden such as Holidays With Pay, Sick Time, etc., separate item.. has been distributed to various projects and does not appear as a CONSTRUCTION (A) Roads and Bridges: (1) Silver Creek Culvert Replacement, County Road #42, Malahide Township. (Total Expenditure 1983 and 1984 $662,283.89.) (2) County Road #22 (Fairview Avenue) from St. Thomas City Limits to County Road #27, Yarmouth Township. (3) County Road #32 (Police College Road) from Highway #73 to County Road #02, Ma1ahide Township. (4) County Road #42 and County Road #50 in the Village of Port Burwell, construction. (5) Replacement of Geary Drain Culvert, Road #9, A1dborough Township (pipe purchased 1983). (6) County Road #45 from Highway #73 to Road #40, Malahide Township (surveys, engineering, etc.). (7) Land purchase including land surveying, legal costs, etc., on County Roads #3, #8, #22, #45, etc. (8) Surveys and engineering work on roads for future construction. TOTAL (B) Asphalt Resurfacing: (1) County Road #3 from Port Glasgow to Rodney in Aldborough Township. $ 263,795.56 543,108.29 111,327.89 330,880.49 2,080.58 4,684.30 15,097.56 21,581.91 $1,292,556.58 $ 77 ,466. 71 Continued . . . . . COUNTY OF ELGIN ROAD OOMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 (B) Asphalt Resurfacing: (Continued) (2) County Road #8 from Highway #3 (Wallacetown) to Dutton in Dunwich TOTNTlship. (3) County Road #36 north of County Road #45 in Yarmouth Township. (4) County Road #45 from Jaffa to Highway #73 in Malahide Township. TOTAL (C) Miscellaneous: (1) Credit on machinery ownershi.p costs, etc., charged to accounts receivable, townline accounts and miscellaneous machine credits. (2) New and used machinery and major repairs to presently owned equipment. (3) Paving sand and salt pile area, driveways at County Garage White Station and addition to County Garage for tractor to power emergency generator. (4) Drainage assessments against County roads. (5) Sale of Rodney Garage (net after disbursements). [Ministry of Transportation and Communications regards this portion as a receipt.] PAGE 2. $ 29,734.68 215,130.84 253,189.15 $ 57.5,521.38 $ 36,192.4'7 CR. 293,364.14 34,399.70 26,870.02 2,063.16 CR. TOTAL $ 316,378.23 TOTAL COUNTY COSTS ('A', 'B', 'C') (D) Construction St. Thomas Suburban Road Commission: (1) Miscellaneous surveys and engineering. (2) Land purchase. (3) Drainage assessments against St. Thomas Suburban Road Commission Roads. TOTAL COST BY ST. THOMAS SUBURBAN ROAD COMMISSION TOTAL COUNTY OF ELGIN AND ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION $2,184,456.19 $ 754.93 10,205.59 3,631.59 $ 14,592.11 $2,199,048.30 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 PAGE 3. MAINTENANCE - COUNTY ROADS *NOTE: Letters and numbers correspond to Ministry of Transportation and Communications' Account Numbers. COUNTY ROADS ST. THOMAS SUBURBAN ROAD COMMISSION ROADS TOTAL A - Culverts and Bridges - 1 Bridges - 2 Culverts 90,858.23 36,818.10 6,360.12 507.85 97,218.35 37,325.95 B- Roadside Maintenance - 1 Grass Cutting - 2 Tree Cutting - 4 Drainage - 5 Roadside Maintenance, Washouts, Shouldering, etc. - 6 Tree Planting - 7 Drainage Assesffinents (Repairs Only) - 11 Weed Spraying 34,835.08 7,053.00 41,888.08 64,229.18 15,268.74 79,497.92 167,900.25 22,834.31 190,734.56 26,921.03 12,471.90 39,392.93 4,088.25 4,088.25 2,317.91 31.68 2,349.59 9,788.06 2,928.20 12,716.26 C - Hard Top Maintenance (Paved Roads) - 1 Repairs to Pavement - 2 Sweeping - 3 Shoulder Maintenance (including gravelling, ditching, etc.) - 4 Surface Treatment 44,754.59 4,210.89 48,965.48 25 , 643 . 1 9 1,630.24 27,273.43 76,385.98 10,312.95 86,698.93 115,204.38 27 , 058. 09 142,262.47 D - Loose Top Maintenance (Gravel Roads) - 1 Drainage, Gravel, etc., Road #26 (Bostwick Road) - 2 Grading Gravel Roads - 3 Dust Control (Calcium Chloride and sal t' brine) - 4 Dust Control (prime) - 5 Gravel Resurfacing 23,975.88 23,975.88 25,215.50 4,637.49 29,852.99 33,226.68 6,802.56 40,029.24 87.70 2,547.37 2,635.07 69,354.59 772.84 70, 12 7 .l~3 E - Winter Control - 1 Snow Plowing - 2 Sanding and Salting - 3 Snow Fence - 4 Winter Standby * Total Wipter Control ($458,201.16) 106,84a.96 255, 772~55 17,698.78 12,826.74 20,477.13 40,622.31 2,054.98 1,899.71 127,326.09 296,394.86 19,753.76 14, 7 26 . 45 * 1983 Winter Control - $210,955 1982 Winter Control - $497,778 1981 Winter Control - $366,369 Continued . . . COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 MAINTENANCE - COUNTY ROADS COUNTY ROADS F - Safety Devices - 1 Pavement Marking (Center Line) 2 Signs - 3 Guide Rail - 4 Railroad Protection - 6 Edge Marking - 7 Stump Removal 38,004.10 40,080.29 17,112.16 40,953.72 27,895.22 9,879.11 TOTALS $1,394,700.33 OVERHEAD - COUNTY 1. Superintendence, including County Engineers, Superintendents, and Vehicles. 106,307.49 2. Clerical 59,391.12 3. Office 21,589.37 4. Garages (White Station and Rodney) Stock and Timekeepers, Maintenance, Heat, etc. 91,367.29 5. Tools 10,241.85 6. Radio 3,936.34 7. Needs Study Update and Traffic Counts 13,979.96 8. Training Courses 2,641.17 9. Miscellaneous Insurance 2,140.90 10. Retirement Benefits (sick time paid to retired employees) 26,783.53 11. Deferred Time 2,626.64 TOTALS $341,005.66 ST. THOMAS SUBURBAN ROAD COMMISSION ROADS 8,054.29 5,264.66 716.61 7,368.18 1 0, 071.50 18,681.91 $264,615.39 8,868.56 4,954.62 1,801.06 7,456.14 854.41 328.38 1,805.27 220.34 178.60 $26,467.38 PAGE 4. TOTAL 46,058.39 45,344.95 17,828.77 48,321.90 37,966.72 28,561.02 $1,659, 315 . 72 115,176.05 64,345.74, 23,390.43 98,823.43 11 , 096. 26 4,264.72 15,785.23 2,861.51 2,319.50 26,783.53 2,626.64 $367 , 473 . 04 Overhead is charged against the St. Thomas Suburban Road Commission Roads on a percentage basis of the cost of construction and maintenance on the St. Thomas Suburban Road Commission Roads as a percentage of all construction and maintenance on both St. Thomas Suburban Roads and County Roads (urban rebates, equipment purchases, drainage assessments, items not for Overhead Charge to the St. Thomas Suburban Road Commission was 7.7%. subSidy, etc., are not considered in determining the overhead percentage). In 1984 the COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 PAGE 5. MISCELLANEOUS Rebate to Town of Aylmer and Villages of 25% of their Road Levy $51,019.04 Distributed Labour Costs and Payroll Burden totaled $441,611.30 in 1984 and was distributed in accordance with Ministry of Transportation and Connunications standard practice to the various operations. ITE'MS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION AND COMMUNICATIONS COUNTY ROADS ST. THOMAS SUBURBAN ROAD COMMISSION ROADS TOTAL 1. Road Liability Insurance 2. Miscellaneous (including memberships, etc.) 3. Invoices from the County Clerks Office 4,242.63 for preparation of employee payroll 4. Sale of Rodney Garage (net after 4,814.06 CR. disbursements). Portion not regarded by the Ministry of Transportation and Communications as a receipt 1 , 043 . 00 4,572.27 150.00 130.41 1,193.00 4,702.68 4,242.63 4,814.06 CR. 5. Sale of North-West Part of Lot 137, 55,355.40 CR. North of Talbot Road, Houghton Township (net after disbursements) 6. Payment for accumulated sick time to 28,038.55 employees still in employment of the County of Elgin 55,355.40 CR. 28,038.55 TOTALS $22,273.01 CR. $280.41 $21,992.60 CR. Sm-lMARY ST. THOMAS SUBURBAN ROAD COMMISSION COUNTY ROADS ROADS TOTAL (A) Construction 2,184,456.19 14,592.11 2,199,048.30 (B) Maintenance 1,394,700.33 264,615.39 1,659,315.72 (C) Overhead 341,005.66 26,467.38 367,473..04 (D) Urban Rebates 51 , 019. 04 51 , 019. 04 (E) Items Not For Subsidy 22,273.01 CR. 280.41 21,992.60 CR. , SUBTOTALS $3,948,908.21 $305,955.29 $4,254,863.50 ADD: 1984 Stock Balance 48,829.63 CR. 48,829.63 CR. $3,900,078.58 $305,955.29 $4,206,033.87 DEDUCT: 1983 Stock Balance 66,251.38 CR. 66,251.38 CR. TOT ALS $3,833,827.20 $305,955.29 .$4,139,782.49 (Total for Ministry of Transportation and Communications Subsidy $4,161,775.09) COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 PAGE 6. CALCULATION OF AMOUNT PAYABLE BY CITY OF 8T. THOMAS TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM Calculation of Ministry of Transportation and Communications payable on the St. Thomas Suburban Road Commission Road System Expenditures. 1. Average Subsidy Rate on Operations Expenditures 74.7789% of $305,674.88 $228,580.31 2. Subsidy on Items Not For Subsidy NIL TOTAL SUBSIDY FROM MINISTRY OF TRANSPORTATION AND COMMUNICATIONS $228,580.31 Total St. rt10mas Suburban Road Commission Expenditures $305,955.29 LESS: Ministry of Transportation and Communications Subsidy 228,580.31 BALANCE $ 77,374.98 Share of City of St. Thomas 50% of Balance $38,687.49 ADD: Deficit from 1983 943.501 SUBTOTAL $39,630.99 DEDUCT: 1/2 Mill Contribution for 1984 from City of St. Thomas 40,100.00 SURPLUS TO 1985 $ 469.01 CALCULATION OF NET COUNTY EXPENDITURE (ACTUAL ROAD LEVY) Ministry of Transportation and Communications Subsidy Allocations Were: (a) General Subsidy Allocation $3,100,000.00 Total County Road and St. Thomas Suburban Road Commission Expenditures $4,139,782.49 LESS: Ministry of Transportation and Communications Subsidy 3,100,000.00 LESS: Cost to City of St. Thomas of the St. Thomas Suburban Road Commission 38,687.49 NET ESTIMATED COST TO COUNTY OF ELGIN (SUBJECT TO MINISTRY OF TRANSPORTATION AND COMMUNICATIONS AUDIT) $1,001,095.00 The 1984 Road Levy Provided $1,031,000 Total Voucher Payments in 1984 were $4,600,436.61 and in 1983 were $5,343,165.36, and in 1982 were $4,919,410 COUNTY OF ELGIN ROAD COMMITTEE FIRST REPORT - FEBRUARY SESSION 1985 PAGE 7. The difference between the total voucher payments and total road expenditures included: (a) Work done on Townline Roads and Bridges and invoiced to County of Middlesex and County of Oxford. (b) Surface treatment work for various n~nicipalities including City of St. Thomas and County of Kent ($99,429.24). (c) Hot mix paving and other work, etc., for various local municipalities ($26,599.64 ). (d) Curb and gutter, paving, etc., on Aldborough-Dunwich Town1ine Overpass at Highway #401 (Charged to Ministry of Transportation and Connnunications). The County of Elgin Road Department in 1984 participated in 4 Employment progrannnes in addition to the work listed above. (a) Government of Canada '84 Sunnner Incentive Programme (Surveying Assistance) at a value of $2,441.00. (b) Canada/Ontario Employment Development Progrannne (C.O.E.D.) completion of 1983 project for the Road Department and the Museum ($3,512.11). (c) Canada Works Programme (Federal) in the Spring and early Sunnner (to relieve local unemplo~nent) $26,000.00. (d) Ontario Youth Corp Project (Provincial) work completed in 1984 but Final Applications not made until 1985 (1984 total $10,141.55). The Road Department was requested to have personnel available for a Nosquito Control Progrannne for the prevention of encephalitis. The cost of $1,065.76 wal:\ charged to the General Government Account. ALL OF WHICH IS RESPECTFULLY SUBMITTED CHAIRMAN