1988 Suburban Road Committee
SUBURBAN ROADS COl\il\HSSION ASSOCIATION
Western Group l'.ieeting
21 September 1988
Perth County Health Unit
Mr Albert Auckland, President of the Suburban Roads Commission Association, exten-
ded a welcome to the delegates and thanked the Stratford and St l\iarys Commissions
for hosting the meeting.
Mr Tom Collings, P. Eng., Engineer for the Stratford and St r-.1arys Commissions,
thanked Mr Auckland and extended a welcome on behalf of both the Commissions
and outlined the various arrangements which had been made for the day.
Mr Amos Gerber, vVarden of the County of Perth, extended a welcome to those present
and indicated, on behalf of the Council of the County of Perth, the pleasure in having
the meeting held in Stratford. He indicated that he wished to extend a welcome
on behalf of the Mayor of Stratford who was unable to attend the meeting.
Roll Call
Chairman Auckland requested that each Commission Engineer introduce the members
from the respective Commissions. A total of forty five members and guests were
present representing the following Commissions:
Chatham
Stratford
Sarnia
Guelph
London
St Marys
\Vindsor
I\Hnutes of the 1987 Western Group Meeting
The Chairman requested the Secretary-Treasurer to summarize the contents of the
Minutes.
In that the Minutes had been adopted at the Annual Meeting of the Suburban Roads
Commission Association in February 1988, no action was necessary.
The Secretary-Treasurer confirmed that he had carried out the request to contact
the Honourable John Eakins, Minister of r,lunicipal Affairs, regarding the Report
of the Advisory Committee on County Government. He also indicated that he had
received a response from Mr Charlie Tatham, Chairman of the Consultation Committee
on County Government Reform. He informed the meeting that he had discussed the
subject with members of the Association at the Eastern Group meeting in Trenton
at their meeting on Friday, 19 August 1988.
He indicated that Joan Fawcett, 1\1.P.P. for the riding of Northumberland had addressed
the Eastern Group meeting on the subject of the Consultation Committee on County
Government Reform.
.,
The Secretary - Treasurer informed the meethlg that the Eastern Group membership
had recommended that each Commission respond directly to the Minister regarding
the recommendations contained in the original report.
Many long time members of the Association spoke in support of maintaining the status
quo for Suburban Roads Commissions.
That no change be made to the current legislation and that each Commission be encour-
aged to correspond directly with the Honourable John Eakins, Minister of ~,lunicipal
Affairs.
On a l\lotion by Mr John Stephen
Seconded by l\1r Fred Cada
carried ....
Discussion and Slides
Mr John Schaal, P. Eng., Systems Development and Inventory, r.Iinistry of Transport-
ation, was introduced by Mr Joe Kernaghan, P. Eng.
Mr Schaal made a presentation on upper tier funding and its implication to Suburban
Roads spending.
Members of the Windsor Suburban Roads Commission reviewed with the delegates
the presentation which they had made to the Ministry of Transportation.
Superspan Failures
Mr Fred Groch, P. Eng., Assistant County Engineer for the County of Elgin, made
a presentation on the various failures to superspan structures in Elgin County and
throughout the Province.
Shoulder Drains
l\1r Tom Collings, P. Eng. made a slide presentation on the use of shoulder drains
in Perth County.
Election of Officers
The Secretary-Treasurer requested names for Directors of the Western Area of the
Suburban Roads Commission Association.
The Secretary-Treasurer informed the delegates of the existing Directors.
That the existing Directors remain as Directors for the 1988-89 tern1S.
On a Motion by Mrs Champagne
Seconded by l\1r L. Ashton
Each Director indicated his willingness to participate on the Executive Committee.
The Secretary - Treasurer declared the following as Directors of the Western Group
of the Suburban Roads Commission Association:
l'vlr B. Vlheeler
Mr -R. Tyndall
Mr D. Collins
1989 Area Group Meeting
The London Suburban Roads Commission Association indicated their willingness to
host the 1989 Western Area Group l\1eeting.
The meeting adjourned to tour the newly renovated Perth County Court House.
Following an excellent reception and dinner held at the Spruce Lodge complex, dele-
gates were transported to the International Plowing Match.
SUBURBAN ROADS COl\1MJSSION ASSOCIATION
ANNUAL IVIEETING
Royal York Hotel, Toronto
23 February 1988
Opening Remarks
President David Gifford extended a welcome to the members present.. He indicated
that he had enjoyed his term and appreciated very much the opportunity to serve as
President of the Association..
The President asked the Secretary--Treasurer to take a roll call of t .le Commissions
present..
All Commissions were represented at the meeting..
IVlinutes
a.. AnnuallVleeting
That the Minutes of the 1987 Annual Meeting be adopted as circulated.
On a Motion by Mr Bob Barker
- Peterborough
Seconded by Mr Bert Wheeler
- Guelph
...... carried
b. \Vestern Group
That the Minutes of the 1987 Western Group Meeting be adopted as circulated.
On a Motion by Mr Albert Auckland
- 8t Thomas
Seconded by J.\1r John Stephen
- St Marys
..... carried
c. Eastern Group
That the Minutes of the 1987 Eastern Group Meeting be adopted as circulated..
On a 1\10tion by Mr Doug Whitley
- Trenton
Seconded by Mr Frank Folwell
- Belleville
...... carried
Reports
a.. Secretary - Treasurer's Report
That the Secretary - Treasurer's report be adopted..
On a Motion by Mr Allan Holmes
- Guelph
Seconded by Mr Frank Hutnik
- VVindsor
b.. Executive Committee
That the Minutes of the 1988 Executive Committee Meeting be adopted, except for
that portion dealing with the slate of officers..
On a Motion by Mr Dan Collins
- London
Seconded by Mr John Millan
- Kingston
...... carried
1987 Questionnaire
Considerable discussion took place regarding the questionnaire which had been compiled
by the Secretary - Treasurer..
A number of Commission Engineers gave brief explanations for certain results which
were indicated on the summary..
l\liscellaneous Business
a.. Advisory Committeeon~~Q2un1Y Government
The members discussed the recommendations contained in the report of the Advisory
Committee ,on County Government relating to Suburban Roads Commissions..
Mr George Spencer, P.. Eng., Engineer for Brant County, outlined to the meeting the
agreement existing between the County of Brant and the City of Brantford..
Many members outlined the excellent co-operation which existed between the separated
cities and the various counties throughout the Province..
The Secretary - Treasurer gave a brief history of Suburban Roads Commissions in the
Province of Ontario..
That a Committee be composed of Mr Albert Auckland, Mr David Gifford, Mr Doug
Whitley and the Secretary - Treasurer and that this Committee be requested to prepare
a submission to the Advisory Committee on County Government-
On a Motion by lVlr Frank Hutnik
- Windsor
Seconded by Mr Gerald Schinkel
- Windsor
...... carried
Election of Officers
That we accept the recommendation of the Executive Committee.
i
On a! Motion by Mr Doug Whitley
- TrE;tnton
Seconded by 1\1r Ingram Ames
- Barri e
..... carried
The Secretary - Treasurer indicated the following as elected for 1988-89:
President:
Mr Albert Auckland
Past President:
l\lr Dav'id Gifford
Vice President:
Mr Wally Pilatzke
Secretary - Treasurer:
Mr Allan R. Holmes, P. Eng.
Mr Albert Auckland assumed the chair and expressed his appreciatwn for the honour
extended to him. He indicated that he looked forward to being Presfdent of the Assoc-
iation and informed the members of his long associatiorl with the Subu~ban Roads Comm-
ission.
Mr Auckland indicated that it was his pleasant duty to present the Award of Merit
to Mr Roy Lee, p. Eng., retired 'County Engineer for the Windsor Suburban Roads Comm-
ission.
Mr Frank Hutnik received the award on behalf of Mr Lee and indicated that the Windsor
Suburban Roads Commission would be pleased to present the award to Mr Lee on his
return from vacation.
Mr Auckland presented the Honorary Life 1\1embership to Past President David Gifford.
l\'lr Gifford thanked the Association for the honour.
Area Group l\1leetings
Members of the Trenton Suburban Roads Commission indicated that they would be
hosting the Eastern Group Meeting in 1988.
Members of the Stratford and St Marys Suburban Roads Commissions indicated that
they would be hosting the 1988 Western Group Meeting to co-incide with the Inter-
national Plowing Match to be held in Perth County.
That a motion of appreciation be extended to the Secretary - Treasurer for the usual
excellent arrangements for the annual meeting.
On a Motion by Mr Doug Whitley
- Trenton
Seconded by Mr Ingram Ames
- Barri e
.... carried
The meeting adjourned at 3:15 pm
ST. THOMAS, ONTARIO
DECEMBER 19, 1988
PAGE 1
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Administration Building
in the Engineerls Office at 4:00 p.m. on December 19, 1988.. Present were Mr. Albert
Auckland and Mr. Donald Stokes.
MR. AUCKLAND REPORTED that Mr. Robert Martin was home and he had been
speaking to him on the telephone and that he was feeling much better and that he
(Mr. Martin) hoped that he would be able to carryon with his duties with the
Suburban Road Commission in the New Year.
"MOVED BY:
SECONDED BY:
A. AUCKLAND
D. STOKES
THAT THE MINUTES OF THE MEETING OF JULY 11, 1988 BE APPROVED.
CARRIED. II
THE ENGINEER REPORTED that there would be a slight surplus in the St. Thomas
Suburban Road Commission budget for 1989. Construction work had been completed except
for utility moving invoices at the Fowler East Culvert (Road #16) and the Lindsay
Drain Culvert (Road #29).
THE ENGINEER NOTED that the replacement of the Fowler Drain at the East
limit of Fingal (Road #16) had cost $104,000; the extension of the Lindsay Culvert
on Road #29 had cost $50,000; completion of the work at Patterson Bridge had cost
$5,000; the top coat of hot mix pavement on Road #22 had cost $58,000. Land had
been purchased for the widening of St. George Street at Davis Street in conjunction
with the Township of Yarmouth at a cost of $5,000; one kilometre of work on Road #57
(Southdale Road) near Road #22 had cost $44,000 and machinE~ laid hot mix patching
(mostly on Road #30, Radio Road) had cost $23,000.
Winter control had been light last winter and appeared would be light until
the end of the year. This savings in winter control would give the slight surplus in
the budget.
The Ministry of Transportation of Ontario MinistE~rial Adjusted Assessment
of the City of St. Thomas for 1989 would amount to $105,800,000 and thus the 1/2
mill would provide $52,900 in 1989 compared to $48,200 in 11988. [See attached
comparisons for Suburban and County for the last three(3) years.]
ST. THOMAS, ONTARIO
DECEMBER 19, 1988
PAGE 2
THE ENGINEER SUGGESTED that Road #22 be assumed to County Road #27. In
July, the Suburban Commission had assumed the road within L~/10IS Km. of Road #27.
Some work on Road #22 remained to be done in 1989 but could easily be
handled in the Suburban budget.
Road #29 had been reverted by the County to the Township of Yarmouth
and thus was no longer a Suburban Road. The Suburban Roads at the present time
would include:
Road #16 from the Fingal bridge to the main intersection of Fingal;
Road #25 (Wellington Road) from Highway #4 to the Middlesex County line;
Road #26 (St. George Street) from the City limits to Wellington Road;
Road #28 (Centennial Avenue) from Road #45 to Highway #3;
Road #22 (Fairview Avenue) from St. Thomas City limits to Road #27;
Road #30 from St. Thomas City limits to County Road #48 (Road allowance
between Concessions XI and XII, Yarmouth Township);
Road #31 (Dalewood) from St. Thomas City limits to Road #52;
Road #45 from Highway #4 easterly, to Road #36;
Road #52 from Highway #3 (St. Thomas Bypass) easterly to Highway #74;
Road #56 (Elm Street) from St. Thomas City limits to Road #56;
Road #57 (Southdale Road) from Highway #4 to Road #22.
"MOVED BY:
SECONDED BY:
D. STOKES
A. AUCKLAND
THAT THE FOLLOWING ROAD BE DESIGNATED A SUBURBAN ROAD FOR THE
PURPOSES OF PART #8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY
IMPROVEMENT ACT, SUBJECT TO THE APPROVAL OF THE MINISTRY OF
TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #22 FROM THE NORTH LIMIT OF COUNTY ROAD
#27 TO 0.7 KILOMETRES NORTH OF COUNTY ROAD #27.
CARRIED. II
ST. THOMAS, ONTARIO
DECEMBER 19, 1988
PAGE 3
The meeting adjourned to the call of the Chairman.
M.T.O. ASSESSMENT
1987 - 90,200,000
1988 - 96,400,000
1989 -105,800,000
M.T.O. ASSESSMENT
1987 - 624,000,000
1988 - 632,000,000
1989 - 643,000,000
COUNTY OF ELGIN ROAD DEPARTMENT
COMPARISON OF ASSESSMENT
MINISTERIAL ADJUSTED
PRELIMINARY DECEMBER 20, 1988
STATUTORY 1/2 MILL PROVIDED
$45 , 100
48,200
52,900
COUNTY OF ELGIN
COUNTY LEVY
NET COST 1,430,000f
1 ,461 ,000
Unknown
~~
SUBURBAN ROAD BUDGET
1987
1988 c'
1989 522,000 f
BUDGET INCLUDING
ST. THOMAS SUBURBAN
ROADS AND SUPPLEMENTARIES
$7,074,000
7,120,000
7,200,000
@
Mfinistry
of
Transportation
Ministere
des
-?
Transports
Ontario
659 Exeter Road (Hwy. #135)
Box 5338, London, Ontario
N6A 5H2 (519) 681-1441.
August 29, 1988.
Mr. R. G. Moore, P.Eng.,
Secretary and Engineer,
St. Thomas Suburban Road Commission,
County of Elgin,
450 Sunset Drive,
ST. THOMAS, Ontario.
N5R 5Vl
Dear Mr. Moore:
Re: St. Thomas Suburban Roads Conmdssion
Designating Part of County Road 122
Into Suburban Road System
I am pleased to inform you that the Commission's Resolution
on the matter noted above was approved by the Honourable
Ed Fulton, Minister of Transportation, on August 23, 1988.
Enclosed, are the originals of the approved Resolutions for
your Commission's official records.
Yours truly,
d<Z_~7 a.;&",
. J: A. Richards
Dl..strict '
D" Municip 1
l..strict 12 a Engineer
, London. '
Attach.
c.c. R. E. Stock
ST. THOMAS SUBURBAN ROAD COMMISSION
MOVED BY:
SECONDED BY:
R. N. MARTIN
A. AUCKLAND
THE FOLLOWING ROAD IS HEREBY DESIGNATED A SUBURBAN ROAD FOR
THE PURPOSES OF PART NO.8 OF THE PUBLIC TRANSPORTATION AND
HIGHWAY IMPROVEMENT ACT, SUBJECT TO THE APPROVAL OF THE
MINISTER OF TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #22 FROM COUNTY ROAD #45 TO 0.7
KILOMETERS NORTH OF COUNTY ROAD #27.
TO BE EFFECTIVE JULY 11, 1988.
CARRIED;, II
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COPY OF A RESOLUTION PASSED ON JULY 11, 1988 BY
THE ST. THOMAS SUBURBAN ROAD COMMISSION.
ST. THOMAS SUBURBAN ROAD COMMISSION
MOVED BY:
SECONDED BY:
R. N. MARTIN
A. AUCKLAND
THE FOLLOWING ROAD IS HEREBY DESIGNATED A SUBURBAN ROAD FOR
THE PURPOSES OF PART NO. 8 OF THE PUBLIC TRANSPORTATION AND
HIGHWAY IMPROVEMENT ACT, SUBJECT TO THE APPROVAL OF THE
MINISTER OF TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #22 FROM COUNTY ROAD #45 TO 0.7
KILOMETERS NORTH OF COUNTY ROAD #27.
TO BE EFFECTIVE JULY 11, 1988.
CARRIED."
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COPY OF A RESOLUTION PASSED ON JULY 11, 1988 BY
THE ST. THOMAS SUBURBAN ROAD COMMISSION.
ROBERT G. MO~~/ SECRETARY AND ENGINEER
TO THE ST. THOMAS SUBURBAN ROAD COMMISSION
;')'\
ROBERT G. MOORE,B. Sc. P. ENG.
Engineer and Road Superintendent
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-5880
July 14, 1988
Ministry of Transportation,
659 Exeter Road (Hwy. #135),
Box 5338,
LONDON, Ontario.
N6A 5H2
ATTENTION: Mr. Jim Richards
Gent I emen :
The attached Resolution was passed by the St.. Thomas Suburban
Road Commission at a meeting on July 11, 1988. We request the
approval of the Ministry of Transportation and Communi~ations.
We also enclose two(2) copies of a map showing the location
in green.
The road was reassumed by the Commission to allow them to make
transfers in their budget as the construction work previously
planned for County Road #26, St. George Street, is unable to be
completed as the Township of Yarmouth is not finished their sewer
contract. We also find out that there are some funds available
in the Commission's budget after the completion of work at the
Pattetson Culvert on Road #30, the improvement of Lindsay
Culvert, Road #29, and the Fowler Drain Culvert on Road #16 at
Fingal.
The Suburban Commission had control for many years of County
Road #22 from the St. Thomas City limits to County Road #27.
Yours truly,
ROBERT G. MOORE,
ENGINEER AND Ro.'
RGM/sew
Enc I .
ST. THOMAS, ONTARIO
JULY 11, 1988
PAGE 1
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Administration Building
on Monday, July 11, 1988 at 1:15 p.m. in the Engineer's Office. Present were
Mr. A. Auckland and Mr. R. Martin.
'MOVED BY:
SECONDED BY:
R. MARTIN
A. AUCKLAND
THAT THE MINUTES OF THE MEETING OF MARCH 15, 1988 BE APPROVED.
CARRIED.II
THE ENGINEER REPORTED ON WORK TO DATE AS FOllOWS:
1. It appeared that savings would be made on Suburban construction projects -
Fowler Drain Culvert on Road #16, Lindsay Culvert on Road #29, and the Patterson
Bridge completion work on Road #26.
In as much as the Township of Yarmouth had not been able to arrange for
the completion of restoration work on St. George Street, it would be impossible
to do the curb and gutter work and drainage that had been planned. It would also
be impossible to complete the Municipal Drains that had been petitioned for on
Road #26 as Engineering reports had not yet been received by the Township.
The County Road Committee had a meeting on July 8, 1988 and recommended
that the St. Thomas Suburban Road Commission assume a portion of Road #22 from
Road #45 to .07 of a kilometre north of Road #27. This would allow the St. Thomas
Commission to pay for the top coat of pavement on the road from 0.7 Km. north of
Road #22 to the road allowance between Concession IV and V. The paving was
already under contract to Walmsley Bros. ltd.
The County Road Committee had also requested that the Commission consider
improvements on Southdale Road portion near Road #22 for approximately 1 Km. west
of Road #22 by mulching it similar to the work that the Township of Yarmouth had
done, placing granular base and placing double treatment on the surface. This
would alleviate the extremely rough conditions. It would be impossible to do
anything on the west end of the road in as much as a Municipal Drain had been
petitioned for, and the work could not be done until 1989.
IIMOVED BY:
R. MARTIN
SECONDED BY:
A. AUCKLAND
THAT THE FOllOWING ROAD BE DESIGNATED A SUBURBAN ROAD FOR THE PURPOSES
OF PART NO.8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT,
ST. THOMAS, ONTARIO
JULY 11, 1988
PAGE 2
SUBJECT TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #22 FROM COUNTY ROAD #45 TO 0.7 KILOMETRES
NORTH OF COUNTY ROAD #27.
TO BE EFFECTIVE JULY 11, 1988.
CARRIED. II
SECONDED BY:
A. AUCKLAND
R. MARTIN
IIMOVED BY:
THAT THE BUDGET OF THE ST. THOMAS SUBURBAN ROAD COMMISSION BE AMENDED
AS FOLLOWS:
CONStRUCTION ROAD #16, FOWLER DRAIN CULVERT FROM $125,000 TO $100,000
CONSTRUCTION ROAD #29, LINDSAY CULVERT FROM $55,000 TO $46,000
ROAD #30 PATTERSON BRIDGE COMPLETION FROM $10,000 TO $6,000
ROAD #26 CONSTRUCTION OF CURB AND GUTTER FROM $15,000 TO $1,000
SUBURBAN ROAD COMMISSION DRAINAGE ASSESSMENTS FROM $25,000 TO $1,000
CONSTRUCTION ON COUNTY ROAD #22 (TOP COAT OF ASPHALT PAVING) FROM
COUNTY ROAD #45 TO 0.7 MILES NORTH OF COUNTY ROAD #27 - $0.00 TO $53,000
THAT MAINTENANCE ACTIVITIES BE AMENDED AS PER THE ATTACHED SCHEDULE.
REPAIRS TO PAVEMENT, RECONSTRUCTION AND DOUBLE SURFACE TREATMENT ON
COUNTY ROAD #57 (SOUTHDALE ROAD) FROM COUNTY ROAD #22 TO 0.9 KILOMETRES
WEST - $25,000 (ESTIMATED COST)
THE TOTAL BUDGET OF THE ST. THOMAS SUBURBAN ROAD COMMISSION REMAINS
AS PREVIOUSLY ESTIMATED AT $498,000.
CARRIED. II
Inspection of various Commission's roads was made including Road #22,
new construction, Road #57 Southdale, Road #28 Centennial, Road #30 Patterson
Bridge and construction planned on Road #30 Concession XIII Yarmouth, Road #29
(to be reverted to the Township of Yarmouth shortly) and Road #16 at the Fowler
Drain at Fingal.
THE MEETING WAS ADJOURNED TO THE CALL OF THE CHAIRMAN.
fl~L1l'~
,~
o,._~~ ~ ~..,",
(.1i':~""'-~~1
ST. THOMAS SUBURBAN ROAD COMMISSION
MOVED BY:
R. N. MARTIN
SECONDED BY: A. AUCKLAND
THE FOLLOWING ROAD IS HEREBY DESIGNATED A SUBURBAN ROAD FOR
THE PURPOSES OF PART #8 OF THE PUBLIC TRANSPORTATION AND
HIGHWAY IMPROVEMENT ACT; SUBJECT TO THE APPROVAL OF THE
MINISTER OF TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #30 FROM COUNTY ROAD #48 TO COUNTY
ROAD #52 A DISTANCE OF 2.7 KILOMETERS.
TO BECOME EFFECTIVE MARCH 15, 1988.
CARRIED. II
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COpy OF A RESOLUTION PASSED ON MARCH 15, 1988 BY
THE ST. THOMAS SUBURBAN ROAD COMMISSION.
APPROVED
jATE ~/TORONTO, ON,TARIO ;.'1
THiS....... .:..!. O~~. ~::."".l9 f€
......... ......c.:..d~...".."......
MINISTER OF TRANSPORTATION .
l\..t<...,,___e___,..,..--_,.-.,.,_....'!!J
'w.;;~ .-----.--;;::,
\tL....;.",_~~,~
.;F -.,.----...
COUNTY OF ELGIN ROAD DEPARTMENT
REVISED BUDGET
ST. THOMAS SUBURUAN ROAD COMMISSION
June 27) 198B
ACTIVITY NEW BUDGET OLD BUDGET
----
.
A's $ 8,000 $ 8,000
B-1 10,000 12,000
B-2 ~)) 000 5,000
B-4 7,000 15,000
(3-5 4,500 3,000
8-6 500
8-7 500 500
8-11 500 500
C-1 5,000 15,000
C-2 3,000 3,000
C-3 20,000 20,000
C-4 --- 10,000
C-5 4,000 5,OOq
C-6 28)000
Machine Laid Hot Mix Patcl\
0-2 5,000 5)000
0-3 10,000 13,000
D-4- 5,000 8,000
0-5 9)000 2,000
E1s 70)000 70,000
F'S 28,000 28,000
--
$223,000 $223,000
--
--
'l!;.-c.,_.._-c--c,~
ST. THOMAS, ONTARIO
MARCH 15, 1988
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Administration
Building, on Tuesday, March 15, 1988 at 11:00 a.m. in the Engineer's Office.
Present were Mr. A. Auckland and Mr. R. N. Martin.
"MOVED BY:
R. N. MARTIN
SECONDED BY: A. AUCKLAND
THAT THE MINUTES OF THE MEETING OF FEBRUARY 3, 1988 BE APPROVED.
CARRIED.II
The Engineer reported that the Budget which had been previously
forwarded to members had been amended by County of Elgin Road Committee members
at a meeting on March 11th.
The Engineer reported that the National Transportation Agency had
Ordered an new inquiry into the abandonment of the CSX line between West Lorne
and St. Thomas. This would affect the Suburban road crossing at Middlemarch.
It was not known as to the form this inquiry would take, but it would likely be
negotiations to try and solve any problems between the rail line and the municipalities.
It would be necessary to repair the Port Talbot Culvert this Summer
unless overwhelming evidence was found to prove that the culvert was not in
jeopardy.
A statement of 1987 expenditures as detailed in the Second Report of
the County of Elgin Road Committee was discussed.
"MOVED BY: R. N. MARTIN
SECONDED BY: A. AUCKLAND
THE STATEMENT OF 1987 EXPENDITURES DETAILED IN THE COUNTY OF ELGIN
ROAD COMMITTEE FEBRUARY 1988 SECOND REPORT BE ADOPTED AND BE FORWARDED
TO THE CITY OF ST. THOMAS FOR THEIR INFORMATION.
CARRIED.II
Discussion with regard to the Budget.
ST. THOMAS, ONTARIO
MARCH 15, 1988
PAGE 2.
IIMOVED BY:
A. AUCKLAND
SECONDED BY: R. N. MARTIN
THE BUDGET OF THE ST. THOMAS SUBURBAN ROAD COMMISSION IN THE AMOUNT
OF $498,000 AS DETAILED IN THE MARCH 2 AND 18, 1988 REPORT TO THE
COUNTY ROAD COMMITTEE AND THE ST. THOMAS SUBURBAN ROAD COMMISSION BE
ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND THE CITY OF ST.
THOMAS FOR THEIR APPROVAL.
CARRIED.II
The Engineer stated that it would be necessary to reassume County
Road #30 between Road #48 and Road #52 so that the Commission would be able to
complete the work started by the County last year at the Patter-sons Bridge.
IIMOVED BY:
R. N. MARTIN
SECONDED BY: A. AUCKLAND
THAT THE FOLLOWING ROAD IS HEREBY DESIGNATED AS A SUBURBAN ROAD FOR
THE PURPOSES OF PART #8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY
IMPROVEMENT ACT; SUBJECT TO THE APPROVAL OF THE MINISTER OF TRANSPORTATION
OF ONTARIO:
(A) ELGIN COUNTY ROAD #30 FROM COUNTY ROAD #48 TO COUNTY ROAD #52
A DISTANCE OF 2.7 KILOMETERS.
(*EFFECTIVE MARCH 15, 1988)
CARRIED. II
The meeting adjourned to the call of the Chairman.
wbt/:f U/, ~
.:,-\;;
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
AMENDED
MARCH 18, 198.3
TO THE CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN ROAD COMMITTEE AND
THE CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
Attached to this report is a joint Budget for the County of
Elgin and the St. Thomas Suburban Road Commission. The total expenditure
was approved by the February Session of County Council with the subsidized
portion at $7,120,500 composed of a general allocation of $6,710,500,
$10,000 for the closure of the Tates Bridge and a request for construction
funds of $400,000 for work on Radio Road (Road #30).
FIXED COSTS
Fixed costs are estimated at $3,675,900 which is $150,000 in excess
of the amount allocated.
The Ministry of Transportation requires that money budgeted for
machinery and housing must be used for that purpose.
The three year average for'drainage assessments of $82,600 will be
very close to the estimated 1988 expenditure of $80,000.
~
The attached budget for Maintenance as shown and the overexpenditure
for 1988 ($150,000) is very close to the overexpenditure in 1986 ($163,000).
In 1987 the overexpenditure was only $57,000. In 1987 a considerable
amount of the programable maintenance funds were diverted to construction
work on the Patterson Bridge and Road #45 culvert repairs. When additicnal
funds became available for Road #45 culvert repairs in the late Fall
time was Rot available to do any major maintenance work and resurfacing
work was subsituted.
It is essential that outstanding maintenance projects be brought up
to date. We were fortunate in 1987 and 1988 (so far) that winter conttol
operations have been light although it appears that winter control
operation costs this year will be at least $150,000 more than last year.
In 1987 it was intended that some improvements on the roads recently
assumed by the County would be done. Little work was done other than
improvements to Road #56 (Elm Street) and some gravel resurfacing because
of the lack of money.
,
.;-.;:.
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET (AMENDED MARCH 18, 1988)
PAGE 2.
Road Committee should determine the priority of the special maintenance
projects.
The rest of the maintenance budget is basically the minimum lito
keep the roads as they are".
Bridge and culvert maintenance includes major repairs to the Iona
Bridge on Road #14.
We expect to do spot spraying for weeds (such as cattails and
other hard to kill weeds).
It appears that surface treatment work and costs will be up in
1988.
We were fortunate in 1987 to accomplish a large gravel resurfacing
programme, however this was done at the expense of a shoulder gravel
maintenance programme and roads that have not been gravel shouldered
for five to six years should be done in 1988.
We expect to continue with our major sign replacement programme,
particularly intersection signs. Although last year's programme was
extremely costly it accomplished little other than to keep the status
quo and to sign the roads which we assumed in February 1987.
We must also remember that in 1988 we are maintaining 15% more
mileage than we did in 1986 and when we consider inflation and special
projects in reality we are doing less maintenance than we did three
years ago.
OVERHEAD COSTS AND PAYROLL BURDEN
The overhead costs are expected to rise to $500,000 including a
$30,000 benefit reserve for retirements. One employee will definitely
retire this year. If any funds in this category are not used they can
be diverted to other work in the Fall. A major Needs Study Update
(Ministry of Transportation of Ontario) is required this Fall and next
Spring and additional cler~cal help will be required.
Payroll burden costs are estimated to be in the order of 38% on
labour which is in line with previous years. Most increases have been
legislated upon us and there is very little that we can do with them.
We of course have no way of knowing. the total cost of sick benefits.
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET (AMENDED MARCH 18, 1988)
PAGE 3.
CONSTRUCTION
The original budget report of March 2nd was discussed at a County
of Elgin Road Committee meeting on March 11th and the following is a
resume.
As reported to County Road Committee repairs to the Port Talbot
Culvert appear to be an ab~olute necessity in 1988. Our studies at
this point indicate that the East Port Talbot Culvert is in the same
condition, or very near the same condition, that the Patterson Culvert
and the Kettle Creek Culverts on-Road #45 were in, even though no
cracking has occurred at the present time at the Port Talbot Culvert.
A study of over 30 culverts in the County of Elgin and Ohio rated
by methods developed by a consulting firm in Ohio put these culverts at
the top (most dangerous condition) of all culverts rated; thus it is
necessary to provide funding this year.
The construction programme has been amended to take this into
account. In accordance with Road Committee's wishes the County's share
of railroad protection on Road #45 has been eliminated and the construCtion
of Road #22 (Fairview Avenue) will stop approximately 300 feet north of
the Road #27 intersection rather than constructing the complete intersection.
Work on Road #2 will consist of cleanup work on the portion already
done and proceeding easterly as funds will allow. At the present time
we do not expect to reach the Coyne Road this year. The top coat of
asphalt paving on Road #22 on last year's work must be completed,
. however the top coat of asphalt on Road .#2 can be left in abeyance
until 1989 when all work completed to that time must be covered.
As discussed the St. Thomas Suburban Road Commission budget will
consist of the replacement of a pipe arch culvert on the Fowler Drain
on Road #16 at Fingal and the extension of the-Lindsay Culvert (which
is a concrete culvert) on Road #29. This work must be done in 1988 or
we may have road closures at both locations. The headwall is about to
falloff the Lindsay Drain Culvert and the Fowler Drain Culvert is
showing serious deterioration even though it was welded a year ago.
It is also recommended that the St. Thomas Suburban Road Commission
reassume the portion of Road #30 between Road #52 and Road #48 to
complete trim work at the Patterson Bridge. The St. Thomas Suburban
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET (AMENDED MARCH 18, 1988)
PAGE 4.
Road Commission will also be responsible for drainage, miscellaneous
curb and gutter work for traffic control on St. George Street as well
as payment of drainage assessments on four municipal drains on
St. George Street which have been previously petitioned for by the
County.
The notes following the Construction Budget are intended to bring
the Committee up to date on priorities required. It appears that we
are obviously not doing too much of our high priority work but we are
spending most of our time and money trying to cleanup after disasters
or just ahead of them.
Asphalt resurfacing funds will be required to complete those
projects started in 1987. County Road #20 from one mile south of
Fingal to the Mill Road north of Port Stanley is also in the IImust doll
category. There are sections of Road #52, particularly east of Springfield
that must also be done. Sufficient funds will not be available to do
all of Road #52 and it is recommended that when a contract is let that
it be an lIopen ended contract II so the Committee may, at the same unit
price, increase the length of the contract if funds become available
later in the Fall.
We recommend that all Urban municipalities be approached and
requested to review their utility needs and budgets for the next five
years so that they can, if at all possible, install any water or gas
mains prior to the County rebuilding or resurfacing a road. This will
hopefully eliminate what is now known across the Province as the IIHorton
Street SyndromEFII.
Unfortunately we have now reached the same position as a considerable
amount of other County Road Committees have across the Province in
which the allocated construction funds are not great enough to enable
the Committee to do pciority work and are barely enough to keep up to
the disasters.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
R. G. MOORE, COUNTY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
BUDGET
MARCH 1988
(A) FUNDING APPROVED FEBRUARY 1988 BY ELGIN COUNTY COUNCIL
(SUBSIDIZED BY THE .MINISTRY OF TRANSPORTATION OF ONTARIO)
1. General Allocations.
$6 ,710 ,500
10,000
400,000
2. Tates Bridge Closing.
3. Supplementary Request for Construction
Road #30 (Radio Road).
TOTAL
$7,120,500
(B) FIXED COSTS
(MINISTRY OF TRANSPORTATION OF ONTARIO ALLOCATION)
1. Road and Bridge Maintenance.
$2,202,400
593,900
82,600
647,000
2. Overhead.
3. Drainage Assessments.
4.. Machinery and Housing.
TOTAL
~25,900
* Budget (See Attached for Breakdown)
ST. THOMAS
COUNTY SUBURBAN TOTAL
ROAD
COMMISSION
ROAD AND BRIDGE $2,225,900 $223,000 $2,448,900
MAINTENANCE
OVERHEAD ! 464,000 36,000 500,000
DRAINAGE ASSESSMENTS 55,000 25,000 80,000
MACHINERY AND HOUSING 647,000 647,000
TOTALS $3,391,900 $284,000 $3,675,900
The Over Budget on Fixed Costs will come from the Asphalt Resurfacing
Allocation ($150,000).
COUNTY OF ELGIN ROAD DEPARTMENT
BUDGET - MARCH 1988
(C) URBAN REBATES
Ministry of Transportation of Ontario Allocation
In addition $2,700 was provided in the Items Not
Subsidized by the Ministry of Transportation of
Ontario Budget to provide for the Urban Rebate
on the Non Subsidized Budget.
The County share of the Road Budget was set at $1,461,000.
The Urban Rebate on this is estimated at $82,400.
(The Correct Aggregate Total of the Percentage Urbans will
not be available until the Apportionment By-Law is
finalized at the end of March.)
(Estimated Percentage 22.6% t. Rebate 25% of Road Levy.)
Shortfall in Allocation $10,000.
This will also have to come from Asphalt Resurfacing
Allocation.
(D) CONSTRUCTION
Allocation for Construction.
Made Up. Of:
1. Construction
$1,287,200
1,825,000 .
2. Asphalt Resurfacing
$3,112,200
Budget Suggested:
1. Construction
(a) County
(8) St. Thomas Suburban
$1,087,000
$213,000
2. Asphalt Resurfacing (All County)
PAGE 2.
$72 ,400
$3,112,200
$1,300,000
1, 652,200
COUNTY OF ELGIN ROAD DEPARTMENT
BUDGET - MARCH 1988
PAGE 3.
(E) BUDGET SUMMARY
S1. THOMAS
COUNTY SUBURBAN TOTAL
ROAD
COMMISSION
FIXED .COSTS $3,391,900 $284,000 $3,675,900
URBAN REBATES 82,400 82,400
-
CONSTRUCTION 1,087,000 213,000 1,300,000
-
ASPHALT RESURFACING 1,652,200 1,652,200
TATES BRIDGE CLOSURE 10,000 10,000
ROAD #30 CONSTRUCTION 400,000 400,000
TOTALS $6,623,500 $497,000 $7,120,500
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
PAYROLL BURDEN
{APPLICABLE TO COUNTY AND ST. THOMAS SUBURBAN ROADS} REVISED
FEBRU,\RY 26, 1988
ITEM 1985 1986 1987 1988 ESTIMATE
Holidays With Pay:
(a) Annual 109,148 102,321 139,384 148,000
(b) Statutory 53,595 59,932 68,373 75,000
(c) Compassionate Leave 958 1,176 1,221 1,000
(d) Jury 37
Sick Benefits 44,590 48,020 52,826 55,000
Inclement Weather; Standby, Hc. 2,608 2,885 9,887 5,000
Safety Equipment 9,384 10,022 13,778 14,000
Workers. Compensation Insurance 33,529 40,344 51,815 41 ,'000
Canada Pension 20,094 22,307 27,673 28,500
O.M.E.R.S. 70,199 72,201 84,956 87,500
U.1.C. 41,578 45,417 56,666 57,000
O.H~1.P., E.H.C. 40,871 46 , 1 72 49,803 65,000
L.T.D. 12,582 13,275 16,365 17,000
Li fe Insurance 682 3,580 4,934 6,000
Dental 348 11,000
Payroll Burden Charged to the 12,015 CR.
Employment Programmes and 1. P . M. , Etc.
--
TOTALS $427,840 $467,652 $578,029 ~ill ,000
PAYROLL BURDEN DISTRIBUTION
1985 1986 1987
Total Labour $1,381,922.99 $1,506,642.33 $1,848,576
Less: Labour in Payroll Burden 210,956.40 214,334.77 271,738
Less: Canada Summer 185, 186 and 187 4,304.00 2,792.00
Less: 1.P.M. (1985 ) 16,803.01
Less: Ontario Youth Corps Programme (1985) 54, 155.70
Net Labour $1,095,703.88 $1,289,515~56 $1,576,818
Payroll Burden 427,840.34 467,652.25 578,029
Payroll Burden as a % of Net Labour 39.047% 36.2657% 36,66%
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET - PAYROLL BURDEN
(APPLICABLE TO COUNTY AND ST. THOMAS SUBURBAN ROADS)
PAGE 2.
1988 - Labour Estimated
$1,890,000
Less: Labour in Government Programmes
Less: Labour in Payroll Burden (Holidays, Sick Time, Inclement
Weather, Etc.)
284,000
Net Labour
payro 11 Burden
Payroll Burden as a Percentage of Net Labour
$1,606,000
611 ,000
38.04%
(Payroll Burden is distributed to County Overhead, Maintenance and Construction Accounts.)
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
OPERATION 1985 1986 1987 1988 ESTIMATE
Superintendence $126,724 $140,058 $143,110 $150,000
Clerical 68,785 68,884 82 , 71 9 95,000
Garage and White Station Property 104,615 116,932 120,294 127,000
Office and Computer 31,55? 38, 105 28,529 35,000
Tools 15,788 20,520 23,141 23,000
Radio 4,823 5,478 7,514 6,000
Needs Study Update and Traffic Counts 8,610 11, 731 16,748 20,000
Training Courses 2,257 6,306 10,621 11,000
Miscellaneous Insurance 2,370 2,202 2,446 3,000
Retirement Benefits , Sick Time 14,218 8,853 30,006 30,000
Carryover
TOTALS $379,748 $419,069 $465,128 $500,000
Without Retirement Benefits:
1985 - $365,530
1986 - $410,216
1987 - $435,122
1988 $470,000
1988 Estimated Distribution - St. Thomas Suburban Road Commission $36,000
County of Elgin $464,000
It is estimated that 7.7% of total expenditure will be on the St. Thomas Suburban Road
System. (In calculation Retirement Benefits are entirely a County responsibility.)
)'
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. .THOMAS SUBURBAN ROADS
MARCH 2, 1988
(Maintenance Comparisons for 1985, 1986 and 1987 include County and Suburban Roads Expenditures and also include Payroll Burden.)
OPERATION
1985
A - Bridges and Culverts
~- l' Bridges
.- 2 Cu 1 verts
88,256
66,796
B ~ Roadside Maintenance
- 1 Grass Cutting
:- 2 Tree Cutting and Brushing
i
.- 4 Ora i nage
,- 5 Roadside Maintenace
,- 6 Tree PI ant i ng
,_ 7 Ora i nage Assessments
(Maintenance)
. 11 Weed Spraying
r
C r- Paved Road Maintenance
52,221
23,126
162,667
51,575
1,169
5,813
11,751
- 1 Repairs to Pavement
Sweeping
136,302
23,804
- 2
1986
S1. T\-lOMAS
SUBURBAN
ROADS
1987
1988 ESTIMATED
COUNTY
44,790 31,310
33,719 69,216
74,117 73,612
81,377 133,180
106,297 150,953
17,960 34,920
2,872 2,325
5,436 1 ,928
135,000
127,000
8,00n
75,000 63,000 12,000
125,000 120,000 5,000
150,000 135,000 15,000
20,000 17,000 3,000
6,000 6,000
5,000 4,500 500
5,000 4,500 500
170,000 155,000 15,000
26,000 23,000 3,000
Continued
126,100
22,424
200,179
20,018
; I
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 2.
ST. THOMAS
SUBURBAN
OPERA TI ON 1985 1986 1987 1988 ESTI MA TED COUNTY ROADS
C - Paved Road Maintenance (Continued)
- 3 Shoulder Maintenance 212,549 67,770 111,572 130,000 105,000 25,00n
- 4 Surface Treatment III , L38 86,002 141,858 190,000 180,000 10,000
o - Gravel Road Maintenance
- 1 Ditching, Gravel and Prime , 55,899
(Road #26)
- 2 Grading Gravel Roads 39,680 39,016 57,987 62,000 57,000 5,000
- 3 Dust Control 53,990 51,627 82,511 86,000 73,000 13,000
- 4 Prime 7,139 10,850 13,074 15,000 7,000 8,000
,- 5 Gravel Resurfacing 110,197 170,136 268,425 125,000 123,000 2,000
E - Winter Control
Total 533,197 739,173 483,406 645,000 575,000 70,000
- 1 Snow Plowing 183,825 u22,936 119,424
- 2 Sanding and Salting 294,579 473,124 307,960
3 Snow Fence 27,403 21,583 26,766
.- 4 Standby and Night Crew 27,390 21,530 29,256
F ,- Safety Devices
~ - 1 Pavement Marking 52,941 42,431 43,783 48,000 40,000 8,000
~- 2 Signs and Signals 93,470 87,194 168,805 135,000 128,000 7,000
Continued
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 3.
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
Winter Control 1984 - $458,201
PAGE 4.
1986 Ministry of Transportation Maintenance and Overhead Allocation $2,176,000
1986 Mainte~ance Expenditure
1986 OVE rhead
$1,919,624
419,262
K,338,886
Expenditure Over Allocation $162,886
1987 Ministry of Transportation Maintenance and Overhead Allocation
Drainage Assessments
I
1987 Maintenance Expenditure $2,244,781
1987 Overhead Expenditure 465,128
Drainage Assessments 89,133
~99,042
Expenditure Over Allocation $57,042
$~,651,600
90,400
12,742.000
COUNTY OF ELGIN ROAD DEPARTMENT
1988 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
1988 Ministry of Transportation Maintenance and Overhead Allocation
D~ainage Assessment Allocation
1988 Maintenance Budget
1988 Overhead Budget
1988 Drainage Assessment Budget
From Asphalt Resurfacing
$2,448,900
500,000
80,000
$3,028,900
150,000
I $2 ,878 , 900
PAGE 5.
$2,796,300
82,600
$2,878,900
COUNTY OF ELGIN ROAD DEPARTMtNT
CALCULATION TO DETERMINE ESTIMATED PERCENTAGE
OF OVERHEAD CHARGEABLE TO THE
ST. THOMAS SUBURBAN ROAD COMMISSION
TOTAL EXPENDITURE:
General Allocation
Supplementary: Tates Bridge
Road #30
TOTAL EXPENDITURE
ITEMS NOT INCLUDED IN OVERHEAD CALCULATIONS:
Urban Rebates
New Machinery and Housing
Retirement Benefits (Overhead)
TOTAL
NET PROGRAME
The St. Thomas Suburban Road Program is estimated at $490,000.
(ie., 10 X City of St. Thomas Contribution + Surplus.)
Percentage
490,000 = 7.69
6,371,100
(Say 7.7%)
MARCH 1988
$6,710,500
10,000
400,000
$7,120,500
$ 72,400
647,000
30,000
~~
~~
ST. THOMAS SUBURBAN ROAD COMMISSION
BUDGET
(A) CONSTRUCTION
1. Land Purchase and Miscellaneous Surveys.
2. Road #16 - Replacement of Pipe Arch on
the Fowler Drain at the East Limit of
Fingal with a Precast Concrete Box
Culvert (Length 110 Feet).
3. Road #30 - Complete Pattersons Bridge
Guide Rail and Miscellaneous Trim Work
and Erosion Control.
4. Road #29 - Extend Lindsay Culvert
(1/4 Mile West of Old London and
Port Stanley Railway Tracks.) Present
Concrete Culvert Headwall is Falling
Off and Road i.s Extremely Nartow.
Extend with Precast Box Culvert
(Length 56 Feet).
5. Road #26 - (St. George Street)
Curb and Gutter for Traffic Control and
Miscellaneous Drainage Not Covered by
Municipal Drainage Petitions.
TOTAL CONSTRUCTION
(B) ASPHALT RESURFACING
(C) FIXED COSTS
1. Maintenance.
(See Combined County and St. Thomas
Suburban Road Commission Budget for
Item Breakdown.)
2. Overhead.
(See Combined County and St. Thomas
Suburban Road Commission Budget for
Item Breakdown.)
3. Municipal Drainage Assessments.
Petitions for four Municipal Drains have
been forwarded to the Township of Yarmouth
for Drains on St. George Street (Road #26).
We expect Reports in the early Spring and
the work to be done this Summer.
TOTAL FIXED COSTS
MARCH 1988
$ 8,000
125,000
10 ,000
55,000
15,000
$213,000
NIL
$223,000
36,000
25,000
$284,000
Continued . . .
ST. THOMAS SUBURBAN ROAD COMMISSION
BUDGET - MARCH 1988
PAGE 2.
TOTAL BUDGET FOR SUBSIDY FROM THE MINISTRY OF TRANSPORTATION
OF ONTARIO (CONSTRUCTION AND FIXED COSTS)
$497,000
ITEMS NOT SUBSIDIZED BY THE MINISTRY OF TRANSPORTATION OF
ONTARIO IS ESTIMATED AT
1,000
TOTAL BUDGET
$498,000
CALCULATION OF AMOUNT PAYABLE BY THE CITY OF ST. THOMAS
TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Estimated Subsidy Rate by the Ministry of Transportation of Ontario 80%.
Share of City of St. Thomas 50% or
$397,600
$100,400
$50,200
Subsidy Payable (80% of $497,000)
Balance ($498,000 Less $397,600)
AVAILABLE:
Credit Balance from 1987 Operations
Statutory 1/2 Mill Provides
$ 1,372.67
48,200.00
$49,572.67
Estimated Deficit to 1989 $627.33
CONSTRUCTION BUDGET
ST. THOMAS SUBURBAN ROAD COMMISSION
COUNTY
TOTAL
COUNTY CONSTRUCTION:
I. Miscellaneous Surveying and Engineering including
surveying and engineering work on Road #23,
Joseph Street Hill, Village of Port Stanley.
2. Land Purchase including Road #43 one mile north
and south of Calton. (Cost if any to obtain
right-of-way at Canadian Pacific crossing on
Road #45 and at the Port Burwell Bridge unknown
as well as cost to obtain right-of-way at
crossing of CSX in West Elgin.)
3. Engineering (County of Elgin Share Only) for
Construction of Middlemiss Bridge over the
Thames Ri ver on Road #14. .
4. Road #7, Orford-Aldborough Townline Construction
of Culvert Extensions Latter Hill.
Work by County of Kent (Elgin agreed to pay their
share several years ago.)
5. Monitoring of Long Span Culverts on County and
Township Roads and Associated Soil Tests at the
Van Order and Port Talbot Culverts.
6. Trim1completion of Base Coat Paving Road #45 etc., Southwold
Township, Kettle Creek Culvert.
7. Road #22 (Fairview Avenue) complete work started
in 1987, top coat of asphalt, trimming, seeding,
erosion control, gravel shouldering, etc.
8. Road #2 from Road #~ easterly, work started in
1987, trimming, seeding, erosion control, etc.
9. Curb and gutter replacement complete Road #2
in West Lorne, next location to be designated
after work in West Lorne is completed.
10. Repairs to superspan culvert Road #16,
Port Ta 1 bot.
AMENDED
MARCH 18, 1988
$ 213,000
1,087,000
$1,300,OiJO
$ 25,000
75,000
45,000
22,000
28,000
200,000
55,000
. 40,000
30,000
250,000
Continued . . . .
CONSTRUCTION BUDGET
(AMENDED MARCH 18, 1988)
PAGE 2.
11. Road #22 (Fairview Avenue) stopping short of
Road #27 intersection, base coat of asphalt
only.
12. Road #2, Dunwich Township from completion of
1987 work easterly as funds will allow.
200,000
117,000
TOTAL $1,087,000
NOTE: 1. It will be necessary to keep a reserve for repairs to the
Van Order Culvert (Road #42, East of Port Burwell) until we
can satisfy ourselves tbat the structure is stable (money
from Road #2 new work and resurfacing).
2. We expect the Canadian National to comply with the Order of
the National Transportation Agency and place flashing light
signals at the Canadian National crossing on Road #45 (Smoke
Road) 1/4 mile south of Highway #3, Township of Southwold.
As the invoice will not be received until late 1988, payment
of the County of Elgin's share (estimated at $10,000) can be
postponed until 1989.
3. If the slope at Joseph Street in Port Stanley (Road #23)
continues to move and detailed geotechnical design including
soi 1 tests are requi red funds wi 11, have to be di verted from
Road #2 construction.
4. Construction work on the Suburban system is of a high priority
and if not done may result in culvert failure and subsequent
road closure.
5. Target date for traffic over a New Middlemiss Bridge over the
Thames River is late 1990 or early 1991. We can only hope
the old bridge lasts that long. Reduced load limits (from
present 18 tonnes)- wi 11 Ii ke ly be requ ired.
COUNTY OF ELGIN ROAD DEPARTMENT
RESURFACING BUDGET
AMENDED
MARCH 18, 1988
COMPLETE:
I. Road #2 Canadian National tracks easterly to
Road #5 (Aldborough Township).
$ 30,000
2. Road #8 - Pearce Park shouldering and raise
gUide rail, etc.
10,000
3. Road #13 - Seeding, etc. and Gore Pit cleanup
(Dunwicll Townstlip).
4. Road #18 - Southwold from Road #20 west, some
gravel shouldering.
20,000
5,000
5. Road #42 - From Road #40 to Port Burwell
(Bayham and Malahide Townships).
110,000
6. Road #44 - Seeding, etc. as required
(Bayham Township).
10,000
TOTAL TO COMPLETE LAST YEARS WORK
$185,000
NEW WORK MAY INCLUDE:
(* High Priorities - Not Money for All.)
I. Road #20 - From 2.3 Km south or Road #16
(Fingal)totop of Stacy Hill
(Southwold Township).
4.9 Km
. ,
2. Road #52 - From Springfield Village limits
easterly (South Dorchester and
Malahide TownShips).
3. Road #52 - From Springfield westerly to
Highway #73 (South Dorchester
and Malahide Townships).
4. Road #52 - From Highway #74 to Highway #73
(Yarmouth, South Dorchester and
Malahide Townships).
1 . 9 Km
3.0 Km
8.0 Km
Priorities cannot be set until the Spring and conditions of various
roads ascertained.
COUNTY OF ELGIN ROAD DEPARTMENT
1988 BUDGET
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION
I. Administrative Charges from Clerk's
Offi~e for Payroll Preparation.
2. Road Committee Inspections (Meetings
with the County of Middlesex, Etc.)
3. Contributions and Retirements, ~tc.
4. Liability Insurance (Includes
Env i ronmenta I Insurance)
5. Memberships, Etc.
6. Sick Leave Plan Payouts
7. Urban Rebates on Non Subsidized
Expenditures
8. Over Expenditure to Earn Maximum
Subsidy
TOTAL
1988 ESTIMATE
$ 5,000
500
1,000
10,500
350
12,000
2,700
1I,950t
$44,000
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT
FEBRUARY SESSION
1988
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
The following is a Summary of Expenditures on Elgin County and
St. Thomas Suburban Road Commission Roads in 1987.
In accordance witll Ministry of Transportation practice, Payroll
Burden such as Holidays With Pay, Sick Time, Etc., has been distributed
to various projects and does not appear as a separate item.
CONSTRUCllON
(A) BRIDGES:
(1) Road #45, Southwold Township - Repair
of Kettle Creek Culvert.
$ 588,044.71
(2) Road #30, Yarmouth Township - Replacement
of Pattersons Culverts with a Bridge.
(See"also St. Thomas Suburban Road
Commission Expenditures.)
745,845.93
(3) Road #14, Southwold and Dunwich Townships -
Surveying and Engineering for Replacement of
Middlemiss Bridge over the Thames River.
(County of Elgin Share.)
2,899.78
(4) Tates Bridge, Dunwich Township - Soil Tests,
Reports, Etc.
(County of Elgin Share.)
(5) Road #16, Port Talbot Culvert Repair
Engineering.
10,016.03
868.60
TOTAL (A)
$1,347,675.05
(B) CONSTRUCTION ROADS:
(1) Road #2, Dunwich Township - Grading, Granular
Base, Paving, Etc.
(2) Road #2, Village of West Lorne - Repairs to
Catchbasins and Replacement of Curb and
Gutter, Etc.
(3) Road #22, Yarmouth Township (Fairview Avenue)
Grading, Granular Base, Paving, Etc.
$368,775.36
63,872.78
300,409.60
Continued . . .
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
(8) (4) Road #45, Malahide Township - From
Highway #73 to Road #40, Grading,
Paving, Cleanup, Etc.
(5) Road #30 (Radio Road), Concession XIII,
Yarmouth Township - Surveys and
Engineering. Etc.
(6) Mis~ellaneous Surveys for Future Work
Including Road #43 North and South of
Calton.
(7) Land Purchase Including Widening for
Construction on Road #45, Malahide
Township and Road #2, Dunwich
Township.
TOTAL (B)
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.
(I) Road #2, Aldborough Township from West
Lorne to Aldborough-Dunwich Townline.
(2) Road #8, Dunwich Township, Entrance to
Pearce Park.
(3) Road 1113, Dunwich Town.ship - From Dutton
to Road #14.
(4) Road 1114, Dunwich and Southwold
Townships - From Road #13 to Road #9.
(5) Road 1118, Southwold Township - From
Road #20 westerly. .
(6) Road #36, Yarmouth Township - Sparta
Southerly and Easterly on Road #24
from Road #36.
(7) Road #40, Malahide Township - From
Mount Salem to Road #42.
(8) Road #42, Malahide and Bayham
Townships - From Road 1140 to
Port Burwe II.
(9) Road #44, Bayham Township - From
Highway #3 (North Hall) to Road #46.
TOTAL (C)
PAGE 2.
113,402.28
17,281.12
14,0144.34
30,7'57.44
$908,S42.92
$ 190 , 190.29
67,912.51
155,!>57.17
20,056.19
66,736.87
39,;~1O.65
4,980.14
787,920.65
73,540.05
$1 ,406,104.52
COUNTY OF ELGIN ROAD DEPARTMENT
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 3.
(D) MISCELLANEOUS:
(1) Credit Machinery Ownership Costs, Etc.,
Charged to Accounts Receivable and
Miscellaneous Machine Accounts and
Townline Accounts.
$ 92,967.96 CR.
(2) New and Used Machinery and Major Repairs
to' Presently Owned Equipment.
(3) Drainage Assessments Charged Against
County Roads.
645,173.81
63,043.45
(4) Credit from Pleasant Valley Gravel Pit
Ownership. (Partial Retrieval Operating
Cost {harged in Past Years.)
115,000.00 CR.
TOTAL (D)
$500,249.30
TOTAL COUNTY CONSTRUCTION
$4,162 I' 571. 79
(E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION:
(1) Land Purchase Including Road #26 (St. George $ 3,236.36
Street).
(2) Removal, Etc., of Old Culverts at Pattersons 72,860.69
Bridge Site, Road #30.
(3) Road #29, Complete McBain Concrete Culvert. 2,559.48
(4) Road #29, Soil Tests and Engineering Lindsay 4,668.98
Culvert.
(5) Road #25, Complete Concrete Culverts (Wellington 1,734.52
Road).
(6) Road #26, Engineering, Surveying and 4,596.77
Inspection (St. Goerge Street).
(7) Drainage Assessments Charged Against 26,089.64
St. Thomas Suburban Road Commission
Roads.
TOTAL S1. THOMAS SUBURBAN ROAD COMMISSION
CONSTRUCTION $115,746.44
TOTAL CONSTRUCTION BY COUNTY OF ELGIN AND
SL TIIOMAS SUOUROAN ROAD COMMISSION $4,278,318.23
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 4.
MAINTENANCE - COUNTY ROADS
*NOTE:
Letters and numbers correspond to Ministry of Transportation Account Numbers.
@
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
A - Culverts and Bridges
- 1 Bridges $ 29,043.87 $ 2,265.76 $ 31,309.63
- 2 Culverts. 63,505.28 5,710.88 69,216.16
B - Roadside Maintenance
- 1 Grass Cutting 61,801.84 11,810.37 73,612.21
- 2 Tree Cutting 128,647.43 4,532.96 133 , 180 . 39
- 4 Drainage 131,950.44 19,002.39 150,952.83
- 5 Roadside Maintenance, Washouts, 20,491. 90 14,427.55 34,919.45
Shouldering, Etc.
- 6 Tree Planting 2,292.34 32.80 2,325.14
- 7 Drainage Assessments (Repairs Only) 1,711.37 216.74 1 ,928. 11
C - Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement 168 , 751. 0 1 31,427.90 200,178.91
.
- 2 Sweeping 18,568.79 1,449.19 20,017.98
- 3 Shoulder Maintenance (Including 59,396.23 52,175.46 111,571.69
Gravelling, Ditching, Etc.)
- 4 Surface Treatment 134 , 196.7 I} 7,661.40 141 ,858. 14
o - Loose Top Maintenance (Gravel Roads)
- 2 Grading Gravel Roads 53,431.53 4,555.15 57,986.68
- 3 Dust Control 69,540.62 12,970.52 82,511. 14
- 4 Dust Control (Prime) 3,121.33 9,952.39 13,073.72
- 5 Gravel Resurfacing 235,477.01 32,948.42 268,425.43
E - Winter Control
- I Snow Plowing 110,262.62 9,161.29 119,423.91
- 2 Sanding and Salting 271,932.40 36,027.45 307,959.85
- 3 Snow Fence 23, 145. 17 3,620.65 26,765.82
- 4 Winter Standby 25,678.13 3,578.56 29,256.69
* Total Winter Control 431,018.32 52,387.95 483,406.27
* 1985 Winter Control - $533,197
1986 Winter Control - $739,173
Continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 5.
MAINTENANCE - COUNTY ROADS
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS
TOTAL
F - Safety Devices
- I Pavement Marking (Centre Line)
- 2 Signs
- 3 Guide Rai I
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
TOTALS
35,865.31 7,917.69 43,783.00
162-,510.95 6,293.98 168,804.93
3,540.88 26.65 3,567.53
58,872.13 5,791. 94 64,664.07
34,630.Il 4,789.96 39,420.07
48,067.25 48,067.25
--
$1,956,432.68 $288,348.05 i2,244,780.73
OVERHEAD - COUNTY
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Superintendence, Including County $133,521.96 $ 9,588.39 $143,1l0.35
Engineer, Assistant Engineer,
Superintendents and Vehicles. .
2. Clerical. 77,177.03 5,542.19 82,719.22
3. Office. 26,617.24 1,911.42 28,528.66
4. Garage - Stock and Timekeepers, 112, 234.06 8,059.68 120,293.74
Maintenance, Heat, Etc.
5. Tools. 21,590.48 1,550.45 23,140.93
6. Radio. 7,010.52 503.43 7,513.95
7. Needs Study Update and Traffic 15,320.35 1,524.45 16,844.80
Counts.
8. Training Courses. 9,909.71 711.63 10,621.34
9. Miscellaneous Insurance. 2,282.12 163.88 2,446.00
10. Retirement Benefits (Sick Time 30,006.06 30,006.06
Paid to Retired Employees).
II. Deferred Time. 7,113.94 CR. 7,1l3.94 CR.
-
TOTALS $428,555.59 $29,555.52 $458. Ill. 11
Overhead is charged against the St. Thomas Suburban road Commission Roads on a
percentage basis of the cost of construction and maintenance on the St. Thomas
Suburban Road Commission Roads as a percentage of all construction and maintenance
on both St. Thomas Suburban Roads and County Roads (Urban rebates, equipment purchases.
drainage assessments: items not for subsidy, etc., are not considered in determining
the overhead percentage). In 1987 the Overhead charge to the St. Thomas Suburban
Road Commission was 6.7%
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 6.
MISCELLANEOUS
Rebate to Town of Aylmer and Vill.ages of 25% of their Road Levy
(Subsidized by the Ministry of Transportation at 50%)
Payroll Burden costs including Labour Totaled $578,025 in 1987
and were distributed in accordance with Ministry of Transportation
standard practice to the various operations. and equipment repair,
etc.
$70,203.75
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Road Liability Insurance. 4,610.00 128.00 4,738.00
2. Miscellaneous (Including Memberships, 971.18 130.00 1,101.18
Road Committee Inspections and
Meetings, Contributions, Etc.).
3. Invoices from the County Clerk's Office 4,481.93 4,481.93
for Preparation of Employee Payroll.
4. Payment for Accumulated Sick Time to 17,886.17 17,886.17
Employees Still in Employment of the
County of Elgin. .
5. Payment to St. Thomas Suburban Road 175.00 175.00
Commissioner (Fees and Expenses)
6. Contribution from St. Thomas. Sanitary 366.08 CR. 366.08 CR.
Collection Services Limited Toward
Road #18
TOTALS .$27,583.20 $433.00 $28,016.20
COUNTY OF ELGIN ROAD COMMITTEE
~CDND REPORT - FEBRUARY SESSION 1988
(A) Construction.
(B) Maintenance.
(C) Overhead.
(D) Urban Rebates.
(E) Items Not For Subsidy
SUBTOTALS
ADD: 1987 Stock Balance
SUBTOTALS
DEDUCT: 1986 Stock Balance
TOTAL
PAGE 7.
SUMMARY
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
$4,162,571. 79 $115,746.44 $4,278,318.23
1,956,432.68 288,348.05 2,244,780.73
428,555.59 29,555.52 458,111.11
70,203.75 70,203.75
27,583.20 433.00 28,016.20
$6,645,347.01 $434,083.01 $7,079,430.02
99,493.16 99,493.16
. $6,744,840.17 $434,083.01 $7,178,923.18
77,037.22 77,037.22
$6,667,802.95 $434,083.01 $7,101. 885.96
(* Total for Ministry of Transportation Subsidy $7,073,869.76.)
CALCULATION OF NET COUNTY EXPENDITURES
Regular SubSidy:
The Ministry of Transportation Provided Subsidies in 1987 as Follows:
1. 50% on Urban Rebates of $70,203.75 Amounting to $35,101.87.
2. Subsidy on General Exp(,lIdit\Jn~s of $4,048,99B.13.
3. $320,000 on Expenduture of $400,000 for Repairs to the Kettle Creek Culverts
on Road #45.
4. $416,500 on Expenditure of $506.000 for Building of Pattersons Bridge on
Road #30.
5. $7,200 on Expenditure of $9,000 for Soil Tests at Tates Bridge.
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 8.
TOTALS
COUNTY AND
ST. THOMAS
MINISTRY OF SUBURBAN
TRANSPORTATION ROAD COMMISSION TOTAL
SUBSIDY PORTION EXPENDITURE
$ 35,101.87 $ 35 , I 01.88 $ 70,203.75
4,848,998.13 1,239,667.88 6,088,666.01
320,000.00 80,000.00 400,000.00
416,500.00 89,500.00 506,000.00
7,200.00 1,800.00 9,000.00
-
$5,627,800.00 $1 , 446 JQ~<t--11i iLt073 ,869.76
EXPENDITURE
Urban Rebates
Regular Expenditur€s
Repairs to Kettle Creek Culverts
Building of Pattersons Bridge
Soil Tests at Tates Bridge
Average Rate of Subsidy on Regular Expenditures - $4,848,998.13
(No Subsidy on $28,016.20 - Items Not For Subsidy.)
79.64%
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
TOWARD TilE S1. TIIOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 7)
$434,083.01
Expenditures Subsidized by the Ministry of Transportation
Rate of Ministry of- Transportation Subsidy 79.64%
$433,650.01
Subsidy Payable on St. Thomas Suburban Road Commission
Expenditures is
$345,358.87
TOTAL EXPENDITURES
LESS: MINISTRY OF TRANSPORTATION SUBSIDY
$434,083.01
345,358.87
BALANCE
$ 88, 724 . 14
44,362.07
634.74 CR.
PAYABLE BY THE CITY OF ST. THOMAS (50%)
DEDUCT: CREDIT FROM 1986 OPERATION
SUBTOTAL
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS FOR 1987
$ 43,727.33
45,100.00
CREDIT TO 1988
$ 1,372.67
.-
COUNTY OF ELGIN ROAD COMMITTEE
SECOND REPORT - FEBRUARY SESSION 1988
PAGE 9.
COST TO COUNTY OF ELGIN OF 1987 OPERATIONS
Total Expenditures (Page 7)
Less: Credits - (a) Ministry of Transportation Subsidy (Page 8)
(b) Cost to City of St. Thomas of
St. Thomas Suburban Road
Commission System. (Page 8)
Net Cost (Subject to Ministry of Transportation Audit)
$7,101,885.96
5,627,800.00
44,362.07
ll,429, 723 .89
In 1987 the County of Elgin Levied a Road Rate of $1,278,000
No County Road Levy was made to support supplementary subsidy received for the Road
#45 Kettle Creek Culvert repairs nor for a large portion of the supplementary
subsidy received for building of the Pattersons Bridge.
In 1987 Payment Vouchers totaled $7,707,228.52comparedto $6,076,364.70 in 1986
(nearly 27% increase).
The difference between the Total Voucher Payments and the Total Road Expenditures
Included:
(a) Work on Townline Roads and Bridges (including the Middlemiss and Tates Bridges).
(The County of Middlesex, the County of Oxford and the Region of Haldimand-
Norfolk.)
(b) Surface treatment work for various municipalities including the City of
St. Thomas ($206,948.79).
(c) Asphalt paving contract for Township of Southwold and the Village of Dutton
($162,786.64).
(d) Work on various Municipal Drains. materials sold and work performed for
municipalities and others.
The County of Elgin in 1987 participated in a Government of Canada Summer Incentive
Programme (Surveying Assistant) with a net grant to the County of $2,440.00.
The Road Department was requested to have personnel available for a Mosquito Control
Programme for the prevention of encepahlitis. The cost of $30.90 was charged to
the General Government Account.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
ST. THOMAS, ONTARIO
FEBRUARY 3, 1988
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the Engineer's Office
at the Administration Building at 4:00 p.m., Wednesday, February 3, 1988. All
members were present.
"MOVED BY: R. N. MARTIN
SECONDED BY: D. R. STOKES
THAT ALBERT AUCKLAND BE APPOINTED CHAIRMAN OF THE ST. THOMAS SUBURBAN
ROAD COMMISSION FROM FEBRUARY 1, 1988 TO JANUARY 31, 1989.
CARRIED."
The Minutes of the meeting of 1987 were read and approved.
"MOVED BY:
D. R. STOKES
SECONDED BY: R. N. MARTIN
THAT THE MEMBERSHIP FEES FOR THE SUBURBAN ROAD COMMISSION ASSOCIATION
OF ONTARIO FOR 1988 BE PAID.
CARRIED."
"MOVED BY:
R. N. MARTIN
SECONDED BY: D. R. STOKES
THAT THE MEMBERSHIP FEES OF $105.00 FOR THE ONTARIO GOOD ROADS ASSOCIATION
FOR 1988 BE PAID.
CARRIED."
"MOVED BY:
D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT THE HONORARIUM FOR MR. ROBERT MARTIN BE $175.00 FOR THE PERIOD
OF JANUARY 1, 1988 TO JANUARY 31, 1989.
CARRIED. II
The Engineer reported that Annual Return calculations for 1987 had
not yet been completed but it appeared that there would be a slight surplus in
the City.s portion of the St. Thomas Suburban Road Levy. As the Commission had
a small carryover from 1986 the Road Commission would be in good condition for
1988.
ST. THOMAS, ONTARIO
FEBRUARY 3, 1988
PAGE 2.
A preliminary budget had not yet been completed thus it was not known
whether or not the Commission's road system could be increased in length. If
so the Commission would be able to assume the portion of Radio Road (County
Road #30) between Road #52 and Road #48. This would allow them to complete
approximately $10,000 worth of work on the Patterson Bridge.
Particular projects anticipated to fall under the Suburban Commission
jurisdiction included the completion of drainage on St. George Street including
curb and gutter for traffic guidance, two locations near Cowan Park, one at the
Canadian National Tracks and at Nathan and Ryan Streets. Four municipal drain
outlets for road drainage would be required. The County Road Committee was
awaiting proposals from the Township of Yarmouth with regard to repairs in the
Spring by the Township's sewerage contractor.
Other work planned for the Suburban Commission would include the
replacement of the pipe arch culvert on the Fowler Drain at Fingal and the
extension of the Lindsay Culvert on Road #29. It appeared that the concrete
culvert was presently in good condition however extensions were badly required
and one headwall was about to falloff. No asphalt resurfacing work was planned
for 1988 on the Suburban system. There would be several municipal drain outlets
on Elm Street and Centennial as well those on St. George Street.
It was expected that a meeting would have to be held the second week
in March and in the meantime the City of St. Thomas should be notified that
their 1/2 mill contribution was required.
IIMOVED BY: R. N. MARTIN
SECONDED BY: D. R. STOKES
THAT THE CITY OF ST. THOMAS BE NOTIFIED THAT THE 1/2 MILL CONTRIBUTION
TOTALING $48,200 WILL BE REQUIRED FOR 1988.
CARRIED."
The meeting adjourned to the call of the Chairman.
{i4l.(J~
CHAIRMAN