1989 Suburban Road Committee
SUBURBAN ROADS COIVIlVIISSION ASSOCIATION
EXECUTIVE COl\fl\tHTIEE - 1988/89
President:
Mr A. Auckland
Vice President:
Mr W. Pilatzke
Past President:
Mr D. Gifford
Secretary-Treasurer:
Mr A. R. Holmes, P. Eng.
Eastern Group
IVestern Group
Mr D. Whitley
41 Dundas Street
PO Box 280
Trenton
Ontario K8V 5R5
~llr B. Wheeler
RR # 2
Erin
Ontario NOB 1 TO
l\1r R. Peters
RR # 2
Inverary
Ontario KOH 1XO
Mr R.. Tyndall
65 Wiltshire Drive
Chatham
Ontario N7L 2N 4
Mr D.. Gifford
RR # 1
Peterborough
Ontario K9J 6X2
Mr D.. Collins
138 Wychwood Park
London
Ontario N6G 1R7
SUBURBAN ROADS CO:MJ'AISSION ASSOCIATION
Friday, 19 August 1988 - 1:30 pm
Ramada Inn, Trenton
Doug Whitley, Chairman of the Trenton Suburban Roads Commission welcomed
members and guests to Trenton and reviewed the balance of the dayTs pro..,.
gramm e.
Neil Robertson, l\1ayor of the City of Trenton, expressed his pleasure at
having the Annual Meeting held in the City of Trenton and wished every
success in the deliberations at hand.
Following the civic welcome, l\1:ayor Robertson gave an illustrated presentation
on the proposed replacement of the Trent River swing bridge. The new
bridge will be a high level, four lane structure, built on offset alignment
and jacked into position on Teflon pads. The project is scheduled for com-
pletion by 1990, at an estimated cost of $8,000,000.
Allan Holrr es, Secretary of the Suburban Roads Commission Association,
brought grtetings from the Provincial Executive and chaired the business
meeting.
Roll Call
Each attending Commission member was introduced. A total of approximately
50 members and guests were present for the business meeting, representing
the following Commissions:
Peterborough
Belleville
Kingston
Smith Falls-Lanark
Cornwall
Trenton
Pembroke
Brockville
Smith Falls-Leeds
Gananoque
Prescott
Also in attendance was .William Petherick, Warden of Northumberland County,
the Northumberland County Road and Bridge Committee, and the Reeves
of the Townships of Murray and Brighton.
General Business
A discussion was held on the proposed amendments to both the Municipal
Act and the Public Transportation and Highway Improvement Act. An expan-
ded role for Counties is being considered and the question of the retention
of Suburban Roads Commissions is also under review.
That each Commission be encouraged to write to the Hon. John Eakins,
Minister of Municipal Affairs, in support of the role of Suburban Roads Comm-
issions.
On a ~~'lotion by l\'1r D. Whitley
Seconded by M:r J. Arthur
.... carried
It was agreed that Allan Holmes would prepare a draft letter and provide
a. copy to each Commission.
Election of Directors
The Chairman reviewed the requirements for Directors from the Eastern
Group and called for nominations.
Moved and Seconded -
That IVlr Doug .Whitley (Trenton), 1\1r Ron Peters (Kingston) and Mr Dave
Gifford (Peterborough) be nominated for Directors of the Suburban Roads
Commission Association from the Eastern Group for the year 1988-89.
.... carried
Moved and Seconded -
That nominations be closed.
.... "~arried
Mef,srs. Whitley, Peters and Gifford were duly declared Directors of the
Associa tion.
Ne}(! lAeeting - 1989
Members of the Kingston Commission extended an invitation to all members
to attend the 1989 Annual Eastern Group Meeting in Kingston, to be hosted
by that Commission.
The meeting adjourned at 2:15 pm. A tour of local points of interest and
a reception and dinner followed.
.....................
SUBURBAN ROADS COl\IMISSION ASSOCIATION
Secretary - Treasurer's Report - 20 February 1989
Account 1633 Province of Ontario, Guelph
Bank Balance at 18 February 1989
1,440.36
1. Expenses - E. Gay
2. Expenses - A. R. Holmes, P. Eng.
(1988 Annual Meeting)
30.00
27.00
Annual Dues Received 1988-89
Class A - 5 @ $20.00
Class B - 11 @ $25.00
Class C - 4 @ $30.00
Class D - 1 @ $40.00
Class E - 1 @ $65.00
100.00
275.00
120.00
40.00
65.00
Bank Interest
31 ~.larch 1988
30 September 1988
51.59
43.00
3. County of Wellington - Postage and
Copies, etc.
268.89
4. Secretary-Treasurer's Expenses
and Honorarium
300.00
Bank Balance - February 1989
1,509.06
$2,134.95
$ 2,134.95
AUDITOR'S STATEl\lIENT
The above report, in our opinion, indicates the correct financial position and transactions
of the Suburban Roads Commission Association for the year under review.
20 February 1989
A udi tor
Auditor
SUBURBAN ROADS CO&fMISSION ASSOCIATIOl'r
Mn~UTES OF THE EXECUTIVE COMl\UTI'EE MEETING
Royal York Hotel, Toronto
20 February 1989
Present:
Mr A. Auckland, President
IVlr W. Pilatzke, Vice President
l\1r B. Wheeler
Mr D. Whitley
1\1r R. Tyndall
1\1r D. Collins
~llr A. R. Holmes, Secretary-Treasurer
Group Meetin~
That the Minutes of the 1988 Western and Eastern Group Meetings be
referred to the Annuall\leeting.
On a Motion by Mr D. Whitley
Seconded by Mr W. Pilatzke
Carried ...
Appointment of Auditors
That 1\1r D. \Vhitley and Mr J. Millan be appointed Auditors for 1988-89.
On a l\1otion by l\1r \V. Pilatzke
Seconded by Mr R. Tyndall
Carried ...
Matters Arising from the Minutes
The Secretary - Treasurer reviewed with the Executive the responses
which he had received on the Report of the Advisory Commi.ttee on County
Government.
That all Commissions be encouraged to respond to the report.
On a Motion by Mr D. Whitley
Seconded by Mr W. Pilatzke
Carried ...
The Secretary - Treasurer reviwed comments which he had received regard-
ing the date for the appointment of Commissioners. It was suggested
that this matter could be discussed at the Annual Meeting.
Mr D. Whitley indicated that considerable di~icussion had taken place at
the Area Group l\1eeting regarding priGes for thE! supply of asphalt.
It was suggested that a questionnaire be developed to deterrnine the prices
being paid for asphalt in various locations thoughout the Province.
Annual Meeting
The Executive discussed the Programme for the Annual ~J1eeting.
That the Agenda, as submitted, be approved for the Anlmall\'1eeting.
On a 1\1otion by rllr R. Tyndall
Seconded by fvir D. Collins
Carried ...
Election of Officers
The Secretary - Treasurer indicated that traditionally the Executive remains
in office for a two year per.iod.
The Executive recommended the following- Slate of Officers for 1989-90:
President:
lHr A. Auckland
Vice President:
Mr Vv. Pilatzke
Past President:
l\lr D. Gifford
Secretary-Treasurer:
Mr A. R. Holmes, P. Eng.
The Secretary - Treasurer indicated that in the event that lVIr Gifford
is not reappointed to the Commission, that lVlr D. Whitley be named as
Past President.
Other Business
a. Award of Merit
The Secretary - Treasurer indicated that the Barrie Suburban Roads Comm-
ission had recommended that the Award of ~rlerit be made to Mr Leighton
E. Clark, P. Eng.
That the Award of Merit be granted to Mr Leighton E. Clark, P. Eng.
On a 1'.lotion by ~/lr D. Collins
Seconded by r\lr W. Pilatzke
Carried ...
b. The Secretary - Treasurer informed the Executive that a general debate
was being held to discuss the transfer of Provincial funds for 1989.
The Executive recommended that the subject be raised at the Annual
l\ieeting.
The meeting adjourned at 2.45 pm.
COUNTY OF ELGIN
TRUCK REPLACEMENT SCHEDULE
(DIESa TANDEM DUMPS - 15 TRUCKS TOTAL)
NOVEMBER 1989
*In Summer - One truck remains as a Sander for Emergency Purposes.
One truck hauls the Frehauf Float.
- 13 Dump. Trucks (10 - lIon Regular work - Including Truck #95).
(2 - 3 on Light work or used when other trucks are being repaired, saftied. serviced, etc.)
- Truck #95 is used as a Distributor truck in Summer and Dump truck in the Spring and Fall.
- It takes 13 trucks to keep 10 - 11 operating.
*In Winter - 9 Snowplows, 6 Sanders.
VEHICLE # DESCRIPTION YEAR ACQUIRED USE FALL OF 1989 PROJECTED USE DATE DISPOSAL DATE REPLACED BY
Truck #118 Ford LTS 1979 Model Year Round - Sander Spring 1990 Truck #90 - 1980 Mack
9000 Purchased Used Badly Rusted Out (Age 11 Years)
1986
Truck 11123 GMC Brigadier 1981 Purchased Becoming Badly 1990 Summer Sander Spring 1991 Truck 1195 - 1982 Ford
Used 1987 Rusted 1990 Winter Sander (Age 10 Years)
1988 Frehauf Float
Truck 1183 Mack 1979 Summer - Dump Summer 1990 - Dump Spring 1992 Truck #115 - 1985 Mac
Winter - Sander .r Winter 1990 - Sander (Age 13 Years)
550,000 Km Summer 1991 - Sander
Winter 1991 - Sander
Truck 1/84 Mack 1979 Summer - Dump Summer - Float Spring 1993 Truck #121 - 1987 Mac
Winter - Sander Winter - Sander (Age 14 Years)
. 575 ,000 Km
Truck 1188 Mack 1980 Summer - Dump Summer - Dump Spring 1994 Truck #128 - 1988 Mac
Winter - Sander Winter - Sander (Age 14 Years)
492,000 Km Summer 1993 - Sander
k
k
k
..~
COUNTY OF aSIN
TRUCK REPLACEMENT SCHEDULE
(DIESEL TANDEM DUMPS - 15 TRUCKS TOTAL)
PAGE 2.
VEHICLE # DESCRIPTION YEAR ACQUIRED USE FALL OF 1989 PROJECTED USE DATE DISPOSAL DATE REPLACED BY
Truck 1189 Mack 1980 Summer - Dump Summer - Dump Spring 1995 Truck 11129 - 1988 Mac
Last Winter - Winter - Sander (Age 15 Years)
SnowplOw
This Winter -
Sander
470,000 Km
Truck 1190 Mack 1980 Summer - Dump Summer - Dump Spring 1996 Truck 11133 - 1989 Mac
Winter - Snowplow Winter 1990 - Sander (Age 16 Years)
Odometer Reading
October 25, 1989
478,000 Km
Truck 1195 Ford LTS 1982 Summer - Dump and Summer - Dump Spring 1996 Truck 11134 - 1989 Mad
9000 Distributor Truck Winter 1991 - Sander (Age 14 Years)
Winter - Snowplow
Odometer Reading
October 25, 1989
326 ,000 Km
Truck 11115 Mack 1985 Summer - Dump ;r Summer - Dump 1998 or After
Winter - Snowplow 1992 - Float (Age 13 Years
Odometer Reading Fall 1992 - Sander Minimum)
210,000 Km 1990/1991 - Snowplow
Truck 11121 Mack 1987 Summer - Dump Summer - Dump 1999 or After
Winter - Snowplow Winter - Snowplow (Age 12 Years
Odometer Reading Fall 1993 - Sander Minimum)
October 25, 1989
149,000 Km
k
k
~4t
COUNTY OF ELGIN
TRUCK REPLACEMENT SCHEDULE
(DIESEL TANDEM DUMPS - 15 TRUCKS TOTAL)
PAGE 3.
VEHICLE /I DESCRIPTION YEAR ACQUIRED USE FALL OF 1989 PROJECTED USE DATE DISPOSAL DATE REPLACED BY
Truck /1128 Mack 1988 Summer - Dump Summer - Dump 2000 or After
Winter - Snowplow Winter - Snowplow (Age 12 Years
Odometer Reading Fall 1994 - Sander Minimum)
October 1989
82,000
Truck /1129 Mack 1988 Summer - Dump Summer - Dump 2001
Winter - Snowplow Winter - Snowplow (Age 13 Years
Odometer Reading Fall 1995 - Sander Minimum)
October 1989
77,000 Kin
Truck #133 Mack 1989 Sumner - Dump Summer - Dump 2002
(In Service Winter - Snowplow Winter - Snowplow (Age 13 Years
Spring 1989) Odometer Reading Fall 1996 - Sander Minimum)
33,000 Kin
Truck #134 Mack 1989 Sumner - Dump Summer - Dump
(In Service Winter - Snowplow Winter - Snowplow
Late May Odometer Reading
1989) 27,000 Kin r
Truck'#136 Mack 1989 Received Summer - Dump
October 1989 Winter - Snowplow
-.'i'
11 '89 16:46
FROM MTO LON-5196866172
PAGE.003/004
l\ttac:hement L to I.M. Nethercot's ~-11-30 memo to the Hlnister
MINISl'ERI1\L 1\DJUS'I'ED l\aSEssr~frr VAJ..T1ES -- COUNTY nUlnClr~I1'lRS
IN ~Ht UF~E~ TXER PROPRAK I 1990 1U.LOeATI(IN ClCLB
- -
19891 1990
M1\1\ JlRCOHKENJ)~D'
Vi\L~ It MJ\J\ VALuB . I ..,
COUNTY (HI IONS (MILLIONS) INCR
t ~ .... 1 I ..., , I.. .. ........ _ -
I
SR1\Nt 452 7.9
BnUOE 832 9.5
PUFFEJlIN 610 19.1
ELGIN 686 6.1
ESSEX 2,046 13.0
tRON'l'EN^C 1,228 24.2
GREY 937 13.3
H!\LIBURTON 464 15.4
ti1\S1'lNGS 634 15.S
UURON S98 12.3
ItEN:r 1,096 .6
L1\.MBTON 1,413 3.6
LAN1\lU< (;46 12.3
LEEDS & G~ENVILt! 918 13.9
LENnoX & ADDlNGtoN SOl 10.6
HIDDLESEX 1,228 8.0
NO~'I'HUMBE:}tLAND 1,284 19.7
PEnTH 53B 4.1
PETJ:;RBortOUGH 6&5 1~.4
PRESCOTT & RUSSELL 751 11.9
l'RINCE !DW.I\JU) 333 15.2
~NFIUZW 7S0 9.4
SIMCOE 3,422 19.5
s'romioNT, b. & c. B1S 8.4
VICTOnI1\ 875 _ 19.9
WELLINGTON '993 15.7
* 61.0' of ~oTnL HEIGIITED ~QUnLlz~n AsstSSMgNTS PROVIDED BY THE
MINIsTRY OF MUNICIPAL AF~AIn~ (tNDEXES TO PRE 1983 LEVELS)
..4-._.a-o.-.._.......
J
DEe 11 '8916:46
F ROI'l "ITa LOI~-5196866 1 72
PAGE.002/004
~acherop,nt--2 to !.f~. Nethercot'8 ll9t-11-30 memo to the Miniri\:Qr
~~x~.............. ---...-----+ ~ t.,.- ...~- w-- <r-...........-..-...-............ -...:;u:;:-:-~w ""'""--- ~~....T 1'<."-
"ltnS1.'EtU:1\I~ I\O,TUf;Tf;l) 1\SSrtGSJ1~nT Vl\t.1JEP -- ctl'lBS f, r,F.f'ARATED 'rOans
tIPPER TIER FnOO;U\K! ).'90 ALLOCI\Tlot:r CYCLE
ltS: SUBUMAN MAD COMMISSION CotrnuHUTIONS
1
CITY OR
Sr;p1\R1\TED
~OWH
1999
!U\1\
V1\LtJEI ..
(liILJ4IONS)
tg90
MCOHMENDEt_
Ml\.l\ VALUE .'
(MILLIONS)
\
INCR
.... I -V'PWf
llMN1'FORt>
ST. THOMAS
W1NDsOn
KINGSTON
OWEN SOUnD
BET-.r.EVILLE
TRENTON
ClH\TH1\H
S1\RltI1\
SM1'tHS FhLLs
aROCKvILLE
OM 1\.NOQUE
Pro;scoTT
LONDON
S'J:RA.'1'tORD
ST. U1\r\i:' S
PETEIU30ROUGlt
l'E:MBROItE
B1\RRIE
ORJLLIA
CORNW1\LL
C;:UELPH
328.3
los.a
871.6
333.5
96.9
182.8
70.6
193.1
237.6
39.2
116.7
2S.1
22.S
1,409.6
1"6.5
25.2
314.7
62.8
285.2
111.1
232.5
466.5
3!L.S..
-:=123.8j
1,~
38S.0
115.3
215.4
82.9
214.0
244.S
46.4
136.6
27.6
25.3
1,66S.6
149.1
29.6
372.4
69.2
352.1
134.8
269.9
559.0
17.1
17.1
IS.7
16.3
19.0
11.9
17.4
10.9
2.9
18.4
17.1
10.0
11.0
lS.1
17.9
17.5
18.3
10.2
23.5
21.3
16.1
19.6
* 20.3 , of ~OTAL WEIGHTtO~EQUAtI?~D ^SSESSMENTS PROVIU~b BY THE
MtNISTR! OF HUNICIPhL AFFAtRS (INoexg~ To PRE 1983 LEVELS)
,'r.c.
~ Ministry
@ ~:ansporlalion
Ontario (705) 235-8691
iVlinistere
des
Transports
Municipal Roads Branch
Cochrane-Temiskaming Resource Centre
P.O. Bag 3010
South Porcupine, Ontario
PON 1HO
December 4, 1989
Mr. George Leverton
Clerk
County of Elgin
450 Sunset Drive
st. Thomas, Ontario
N5R 5V1
Dear Sir/Madam:
Re: Ministerial Adjusted Assessments for cities and Separated
Towns - Pursuant to Section 68(3) of The Public
Transportation and Highway Improvement Act (Suburban Roads
Commissions)
The 1990 Ministerial Adjusted Assessment (MMA) value for each
city or separated town situated within your County is noted on
the attached calculation sheet.
Pursuant to Section 68 (3) of the Public Transportation and
Highway Improvement Act, the MAA must be used in de'termining the
1990 limiting contribution of each city and separated town to its
associated Suburban Roads Commission.
MAA values were derived from base assessment data provided by the
Ministry of Municipal Affairs and have been calculated as 0.203
times the total weighted equalized assessment; wherle the discount
factor of 0.203 simply indexes the values to their pre 1983
levels.
yourj$
I.L:..hercot
Director
IMN/cmk
Attach.
cc : R.. G.Mdore
County Engineer
~SSESSMENT DERIVED FROM 1989 APPORTIONMENT PROGRAM
89/88 TAxABLE ASSESSMENT: EQUIVALENT ASSESSMENT FROM
RESDURCE EQUALIZATION GRANT PROGRAM
ELGIN
SEPARATED
URBAN
MUNICIPALITIES
TAXABLE
F:ES/FAF:M
ASSESS/lENT
(A)
TAXABLE REG PROVINCIAL TOT AL WE! GHTED SEPARATED
COM/BUS/IND EQUIVALENT 3 YEAF~ Ava EQUALIZED URBAN
{iSSESSI1ENT ASSES St1ENT EQUALlI FACTOR ASSESS11ENT !1AA
( f:j (e) (0) nWEM (0.203 x TWEA)
St Tholnas C
42115041
25946375
3528757
8.63
60'9946750
i23.80(i~OOO
TOTAL
42,115,,041
25~.94b~.375
3.528.757
60~i ~ li46 ~ 750
12.3 . 800 . (i(i(:.
/""'''''''~...--~..,-~~
.c ':i!-o.5)
fO.55 * A) + B + ~
HJEh ::
DJ100
SEPARTATED URBAN HAA :: 0.203 I TWE~
(ROUNDED TO THE NEAREST HUNDRED THOUSAND)
NOTE: EQUALIZATION FACTORS WILL HAVE BEEN ADJUSTED TO SDMETHING
OTHER THAN THE AVERAGE OF THE GAZETTED VALUES DF 19B8~ '87 AND 86.
IF AN AREA NIDE OR MARKET VALUE REASSESSMENT HAS BEEN UNDERTAKEN.
~/
COUNTY OF ELGIN - ST. THOMAS SUBURBAN ROAD COMMISSION
REPORT
[
JULY 10, 1989
1. Mr. D. Roderick Ferguson of R. R. #2, St. Thomas was appointed on
May 9th to complete the term of the late Robert M. Martin on the
St. Thomas Suburban Road Commission.
(Mr. Ferguson's term will end January 31, 1992.)
2. The Suburban Road Commission presently has control of thl~ following
roads:
Road #16 - From the intersection of Road #20 in Fingal to the
Fingal Bridge at St. Thomas.
Road #25 - (Wellington Road) From the junction of Highway #3 and
#4 to the Middlesex County Boundary.
Road #26 - (St. George Street) From the St. Thomas Boundary to
Wellington Road (Road #25).
Road #52 - From Highway #3 easterly to Highway #73.
Road #31 - From the St. Thomas boundary to Road #52.
Road #30 - (Radio Road) From the St. Thomas Boundary to County
Road #48.
Road #28 - (Centennial Avenue) From Highway #3 to Elm Street.
Road #56 - (Elm Street) From the St. Thomas City Limits to County
Road #36.
Road #57 - (Southdale Road) From Highway #4 to County Road #22
(Fairview).
Road #22 - (Fairview) From the St. Thomas Boundary to County Road
#27 (Union/Sparta Road) including the intersection of the Union/Sparta
Road.
3. The Suburban Commission does not have jurisdiction over Road #30
north of Road #48.
At the present time the County of Elgin is engaged in construction
of County Road #30 in Concession XIII, Township of Yarmouth and
will have the road open for traffic by July 15th. It is expected
that a base coat of asphalt will be placed on the road approximately
mid-August. When this work has been completed by the County the
Suburban Commission will reassume the road north of Road iq48.
Continued
I
COUNTY OF ELGIN - ST. THOMAS SUBURBAN ROAD COMMISSION
REPORT (JULY 10, 1989)
PAGE 2.
r
4. The Commi~sion has an approved budget of $478,000 and includes:
(a) Placement of approximately I kilometer of asphalt p,avement on
Road #57 (Southdale Road) which has now been completed.
(b) Drainage work on St. George Street (Road #26) under the Municipal
Drainage Act and the Commissions share is estimated at $94,000.
Two of the four drains have been approved by the To'wnship of
Yarmouth and tenders called.
(c) Construction work including curb and gutter for traffic control
in a number of locations including the intersection of Hydro
Road and Nathan and Ryan Streets. Work includes the moving of
Ontario Hydro poles to improve safety to the motoring public.
(d) Construction at the intersection of Road #22 and Road #27
which will be completed later in the season (estimated cost
$67,000).
(e) T~e Township of Yarmouth under its sanitary sewer contract
will pave St. George Street from the Canadian National railway
crossing to Wellington Road.
(f) Work on the St. George Street hill will not be done until
1990. At that time it is hoped that the drainage on the hill
can be improved and the railway crossing (Canadian National
Rail) moved approximately 10 feet east of the present location.
(g) Major items of maintenance include the placement of prime on
Elm Street 1/2 kilometer east of Centennial Avenue and on
(
Centennial Avenue southerly to Southdale Road.
5. The Suburban Commission attended the Annual Meeting in June of the
Suburban Road Commission Association (Western Division) hosted by
the london Suburban Road Commission.
All OF WHICH IS RESPECTFUllY SUBMITTED
R. G. MOORE, ENGINEER TO THE
ST. THOMAS SUBURBAN ROAD COMMISSION
ST. THOMAS, ONTARIO
MAY 9, 1989
PAGE I.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineers'
Office at 1:30 p.m., Tuesday, May 9, 1989. Present were Commissioners
A. Auckland and D. Stokes. Also present as a guest was Mr. Roderick Ferguson.
"MOVED BY:
D. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPOINT MR. D. RODERICK FERGUSON OF R. R. #2, ST. THOMAS TO
COMPLETE THE TERM OF THE LATE ROBERT N. MARTIN ON THE ST. THOMAS
SUBURBAN ROAD COMMISSION. THE TERM ENDING JANUARY 31, 1992.
CARRIED.II
Commissioners Auckland and Stokes welcomed Mr. Ferguson to the
St. Thomas Suburban Road Commission and assured him that they would do anything
possible to assist him with his new duties.
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE HONORARIUM FOR MR. D. RODERICK FERGUSON FROM MAY 9, 1989 TO
JANUARY 31, 1990 BE $175.00
CARRIED."
The Minutes of the meetings of March 13, 1989 were read and approved.
THE ENGINEER REPORTED ON THE FOLLOWING:
I. That the Ministry of Transportation of Ontario had approved the County's
request for a supplementary allocation for the construction on Road #30
(Highbury-Hubrey-Radio Road link).
The expenditure would be $400,000 of which $80,000 had been expended in
1988.
Work was expected to start shortly and it was hoped that the diversion
would be open by mid-summer.
2. The County of Elgin Road Committee had deleted work on the St. George
Street hill between the Canadian National tracks and the St. George Street
Bridge as annexation discussions had not been completed. It appeared that
a municipal drain was not necessary for the resident's needs on the
St. George Street hill.
Continued . . .
ST. THOMAS, ONTARIO
MAY 9, 1989
PAGE 20
It would take several months to negotiate the moving of the flashing lights
on the Canadian National tracks and until that work was completed it would
be impractical to proceed with other work on the hill.
3. Litter pickup had been completed on Wellington Road and Road #16 to Fingal.
4. It would be necessary to cleanup the dirt slide on the Fingal hill (Road
#16).
5. Signs were continuing to be upgraded.
6. As the work on the St. George Street hill had been deleted, the County of
Elgin Road Committee recommended that the St. Thomas Suburban Road Commission
reassume County Road #57 (Southdale Road) and reassume County Road #22 to
County Road #27 including the intersection of Road #27 so the Commission
could expend approximately $80,000.
The approval of the Minister of Transportation of Ontario would be required
for these assumptions.
"MOVED BY: R. FERGUSON
SECONDED BY: A. AUCKLAND
THAT THE FOLLOWING ROADS BE DESIGNATED AS SUBURBAN ROADS FOR THE PURPOSES
OF PART #8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT, SUBJECT
TO THE APPROVAL OF THE MINISTRY OF TRANSPORTATION OF ONTARIO.
(A) ROAD #22 FROM THE SOUTH LIMIT OF COUNTY ROAD #45 TO THE NORTH LIMIT
OF ROAD #27.
(B) ROAD #27 FROM THE EAST LIMIT OF ROAD #22 EASTERLY 0.5 KILOMETRES.
(C) ROAD #27 FROM THE EAST LIMIT OF ROAD #22 WESTERLY 0.5 KILOMETRES.
(D) ROAD #57 FROM THE EAST LIMIT OF HIGHWAY #4 TO THE WEST LIMIT OF ROAD
#22.
CARRIED. II
ST. THOMAS, ONTARIO
MAY 9, 1989
PAGE 3.
"MOVED BY:
A. AUCKLAND
SECONDED BY: R. FERGUSON
THAT THE BUDGET AS REVISED AFTER THE:
(A) DELETION OF WORK ON ROAD #26 FROM THE ST. GEORGE STREET BRIDGE TO
THE CANADIAN NATIONAL RAILWAY TRACKS.
BE FORWARDED TO THE CITY OF ST. THOMAS FOR THEIR INFORMATION.
CARRIED."
The Engineer stated that he would forward the revised budget to the Commission
members.
The Engineer noted that the Commission members were invited by County
Council for dinner at their May 17th Session and that the Annual Meeting of the
Western Group would be held on June 21st in London.
The meeting adjourned to the call of the Chairman
A
.. ~'................ -~_._''''~'c,,~_..,,_.,,'
7 . _..../' .~'";J. ~
vt~OT~
CHAIRMAN
SUBURBAN ROADS COlt1:MISSION ASSOCIATION
A. R. Holmes, P. Eng.
Secretary - Treasurer
County of Wellington Administration Centre
74 Woolwich Street
Guelph, Ontario NtH 3T9
519 - 837 - 2600
I
MEMORANDUM
TO:
SUBURBAN ROADS COMMISSION ENGINEERS
FI~OM:
A. R. HOLMES, P. Eng.
Secretary - Treasurer
DATE:
16 MARCH 1989
RE:
1989 ANNUAL MEETING
Further to the Annual Meeting of the Suburban Roads Commission Association,
I was requested to take the following specific actions.
1. Encourage each Commission" to respond to the 'Report of the Advisory
Committee on County Government'.
I would refer you to my memorandum dated 18 October 1988 and
its attachments. Please contact me if additional copies are required.
2. Develop a questionnaire to determine the prices that the various
Commissions are paying for Hot Mix Asphalt.
A questionnaire is attached and I would appreciate receiving a res-
ponse at your convenience.
l
I would like to compile the information in order that it might be
used for a general discussion at the Area Meetings this summer.
3. Encourage each Commission to support the Resolution developed
by the delegates to the Ontario Good Roads Association Convention.
A copy of the Resolution is attached for your information.
4. Obtain comments from the Commissions regarding the timing of
the appointment of Commissioners.
Some Commissioners have indicated some problems relating to the
term designated for the appointments to Commissions.
I would appreciate your comments in order that a general consensus
could be developed for submission to the Ministry.
f}J! ~~
A. R. HOLMES, P. Eng.
Secretary - Treasurer
ST. THOMAS, ONTARIO
MARCH 13, 1989
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's
Office on Monday, March 13, 1989 at 1:30 p.m. Commissioner Stokes and
Commissioner Auckland were present.
Chairman Stokes remarked on the passing of Commissioner Martin and
expressed the regrets of the Commission.
The Minutes of the meeting of January 20, 1989 were read and approved.
The Engineer reviewed the financial situation of the Commission
noting that the expenditures of 1988 had been detailed in the Third Report of
the County of Elgin Road Committee to the February Session of County Council
and that a deficit of $3,123.00 had been incurred from the 1988 operations.
(See attached.)
"MOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE STATEMENT OF 1988 EXPENDITURES AS DETAILED IN THE COUNTY OF
ELGIN ROAD COMMITTEE REPORT FEBRUARY 1989 THIRD REPORT BE ADOPTED AND
FORWARDED TO THE CITY OF ST. THOMAS FOR THEIR INFORMATION.
CARRIED."
The Committee reviewed the St. Thomas Suburban Road Commission
Budget as detailed in the Revised Report to the County of Elgin Road Committee.
The Engineer noted that the County Road Committee had recommended to County
Council that the budget be adopted.
"MOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE BUDGET OF THE ST. THOMAS SUBURBAN ROAD COMMISSION IN THE
AMOUNT OF $508,000 AS DETAILED IN THE MARCH 3RD AND MARCH 16TH
REPORT TO COUNTY ROAD COMMITTEE AND THE ST. THOMAS SUBURBAN ROAD
COMMISSION BE ADOPTED AND FORWARDED TO THE CITY OF ST. THOMAS
FOR THEIR APPROVAL AND TO THE COUNTY OF ELGIN FOR THEIR APPROVAL.
CARRIED. II
ST. THOMAS, ONTARIO
MARCH 13, 1989
PAGE 2.
The Commission noted that in order to adhere to the budget, a
number of roads would have to be reverted from the Suburban System to the
County of Elgin as the Commission would not have sufficient funds to
do the required work for the coming season. It was suggested that the
reversion be done when the winter control operations had been completed.
"MOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE DESIGNATION AS SUBURBAN ROADS OF THE FOLLOWING ROADS
ARE HEREBY REVOKED EFFECTIVE APRIL 13, 1989 SUBJECT TO THE APPROVAL
OF THE MIN[STRY OF TRANSPORTATION OF ONTARIO:
(A) ROAD #22 FROM THE SOUTH LIMIT OF COUNTY ROAD #45 TO THE NORTH
LIMIT OF ROAD #27.
(B) ROAD #28 FROM THE SOUTH LIMIT OF ROAD #56 TO THE NORTH LIMIT OF
ROAD #45.
(C) ROAD #45 FROM THE EAST LIMIT OF HIGHWAY #4 TO THE EAST LIMIT OF
ROAD #36.
(D) ROAD #57 FROM THE EAST LIMIT OF HIGHWAY #4 TO THE WEST LIMIT OF
ROAD #22.
CARRIED."
The Engineer noted that arrangements were being made to have the
Suburban Commission accompany County Council on their Road Insoection Tour
scheduled for April 21st and April 28th.
The appointment of a third commissioner was discussed briefly and
the matter was left in abeyance.
The meeting adjourned to the call of the Chairman.
-1)2..' -~"""","-""".""'"
, ~"""""'"
J ~""""""'''//'''' ','
If v77__.
.^ ~
" '!:I... - -
CHAIRMAN
@
Ontario
~inistry ~inistere
of des
Transportation Transports
659 Exeter Road (Hwy. #135)
Box 5338, London, Ontario
N6A 5H2 (519) 681-1441
July 14, 11989
Mr. R. G. Moore
County Engineer
County of Elgin
Elgin County Administration Building
450 Sunset Drive
Dear Sir:
Re: St. Thomas Suburban Road Commission
Designating Parts of County Roads #22, 27 & 57
into the Suburban Roads Commission
I am attaching a copy of a resolution dated 89-05-09 concerning the above.
Kindly have parts noted in (A) and (D) deleted from the resolution because our
records or those of our head office do not show their revocation.
Please have the map revised to match the corrected resolution and re-submi t
the revised map and three (3) certified copies of the corrected resolution.
Yours truly
~~ ~O //i
I (, t::/
I' (~ ~, .
R. E. Stock
Senior Municipal Supervisor
District #2, London
Attach.
ST. THOMAS SUBURBAN ROAD COMMISSION
"MOVED BY:
R. FERGUSON
SECONDED BY: A. AUCKLAND
THAT THE FOLLOWING ROADS BE DESIGNATED AS SUBURBAN ROADS FOR THE
PURPOSES OF PART #8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY
IMPROVEMENT ACT, SUBJECT TO THE APPROVAL OF THE MINISTRY OF
TRANSPORTATION OF ONTARIO.
(A) ROAD #22 FROM THE SOUTH LIMIT OF COUNTY ROAD #45 TO THE NORTH
LIMIT OF ROAD #27.
(B) ROAD #27 FROM THE EAST LIMIT OF ROAD #22 EASTERLY 0.5
KILOMETRES.
(C) ROAD #27 FROM THE EAST LIMIT OF ROAD #22 WESTERLY 0.5
KILOMETRES.
(D) ROAD #57 FROM THE EAST LIMIT OF HIGHWAY #4 TO THE WEST
LIMIT OF ROAD #22.
CARRIED."
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COPY OF A RESOLUTION PASSED ON MAY 9, 1989 BY THE
ST. THOMAS SUBURBAN ROAD COMMISSION.
tI~
CRETAR~~AND ENGINEER TO
SUBURBAN ROAD COMMISSION
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION
1989
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
The following is a Summary of Expenditures on Elgin County and St. Thomas
Suburban Road Commission Roads in 1988.
In accordance with Ministry of Transportation of Ontario practice, Payroll
Burden such as Holidays With Pay, Sick Time, Etc., has been distributed to
various prcjects and does not appear as a separate item. (See Note Page 8)
CONSTRUCTION
(A) BRIDGES:
(1) Road #45, Southwold Township - Repair
of Kettle Creek Culvert.
$196,574.23
(Total Cost 1987 and 1988.)(784,618.94)
(Top Coat of Asphalt Remains to be Completed.)
(2) Road #16, Dunwich Township - Repair
of Talbot Creek Culvert.
(Top Coat of Asphalt Remains to be Completed.)
274,275.01
(3) Road #14, Dunwich and Southwold Townships -
Engineering and Soil Tests - Middlemiss Bridge.
(County of Elgin Share.)
87,860.47
(4) Tates Bridge Environmental Study, Etc.,
6,157.51
Dunwich Township.
(County of Elgin Share.)
(5) Road #42, Bayham Township - Engineering,
Monitoring and Soils Tests - Van Order
Culvert.
8,175.10
TOTAL (A)
$ 573 ,042 .32
(B) CONSTRUCTION ROADS:
(1) Road #2, Dunwich Township - Grading
$376,173.40
Granular Base, Hot Mix Paving.
(1987 and 1988 Expenditures)(744,948.76)
.................. .2
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSIONt 1989
J
(2) Road #22 (Fairview Avenue)t Yarmouth
Township - Grading, Granular Baset Pavingt
Etc.
(See Also St. Thomas Suburban Road Commission
Construction.)
Total County and St. Thomas Suburban Road
Commission 1988 Expenditures. (276t381.34)
(3) Land Purchase and Legal Surveying Road #2t
Road #4t Road #22, Road #43, Etc.
(4) Road #23 (Joseph Street Hill)t Port Stanley -
Engineering and Soil Test.
(5) Surveys, Engineering or Other Projects.
New Workt Etc.
(6) Road #30 (Radio Road), Yarmouth Township -
Environmental StudYt Land Appraisal and
Purchaset Gradingt Granular Base.
Glanworth Drain Culvert.
TOTAL (B)
(C) ASPHALT RESURFACING INCLUDING SHOULDERINGt ETC.
(1) Road #2t Aldborough Township from West Lorne
to Aldborough-Dunwich Townline.
Completion of 1987 Work.
(2) Road #8t Dunwich Township - Entrance to
Pearce Park.
Completion of 1987 Work.
(3) Road #13t Dunwich Township - From Dutton to
Road #14.
Completion of 1987 Work
(4) Road #18, Southwold Township - From Road #20
Westerly.
Completion of 1987 Work
PAGE 2
$218t391.28
57t836.95
6,530.18
23t959.20
400,015.31
$ 1 ,082 t 906 . 32
$
8t491.29
4,166.47
6t647.16
603.16
. . . . . . . . . . . . . . . . . . . . . . .3/
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSION, 1989
(5) Road #20, Southwold Township - Union Road
between Boxall Road and Lot #15, North and
South of Union Road.
(6) Road #24, Malahide and Yarmouth Townships -
Port Bruce Westerly - Base Coat Only.
(Top Coat Required 1989.)
(7) Road #42, Malahide and Bayham Townships -
From Road #40 to Port Burwell.
Completion of 1987 Work.
(8) Road #46, Bayham Township.
Highway #3 to Corinth.
(9) Road #52, Malahide and South Dorchester Townships
East of Limits of Village of Springfield.
(10) Road #52, Malahide and South Dorchester
Townships - West of limits of Village of
Springfield to Highway #73.
(11) Road #52, Malahide, South Dorchester, and
Yarmouth Townships - Between Highway #73 and
Highway #74.
TOTAL (C)
(D) MISCELLANEOUS:
(1) Credit Machinery Ownership Costs, Etc.
Charged to Accounts Receivable and
Miscellaneous Machine Accounts and Townline
Accounts.
(2) New and Used Machinery and Major Repairs to
Presently Owned Equipment.
(3) Replacement of Gasoline Tanks, Pump, Etc., at
County White's Station Garage.
(Required by Ministry of Environment.)
PAGE 3
$ 385,748.15
132,529.03
27,601.95
173,507.40
138,085.81
247,147.75
572,539.29
$ 1,697,067.46
$
19,445.63 Cr
21,322.91 Cr
629,264.09
20,127.67
. . . . . .. . . . . . . . . . . . . . . . . .4/
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSION, 1989
PAGE 4
(4) Drainage Assessments Charged Against
County Roads.
$ 24,214.03
(5) Payroll Burden Costs.
Not Distributed (Approximately 5.6% of
Total of Payroll Costs.)
34,894.40 Cr
TOTAL (D)
$ 597,942.85
TOTAL COUNTY CONSTRUCTION
;~ 3.950.958.95
( E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION:
(1) Land Purchase Including Road #26 $ 5,346.77
(St. George Street.)
(2) Miscellaneous Surveys. 494.42
(3) Road #16 - Replacement of Fowler Drain Culvert 102,158.06
at East Limit of Fingal (Pipe Arch Culvert
Replaced with Pre Cast Concrete Box Culvert.)
(4) Road #29 - Extension of Lindsay Culvert with 48,673.75
Pre Cast Concrete Box.
(5) Road #30 - Completion from 1987 of Patterson 5,757.54
Bridge over Kettle Creek.
(6) Road #22 (Fairview Avenue) - Construction 57,990.06
(St. Thomas Suburban Road Portion of
Construction. )
TOTAL ST. THOMAS SUBURBAN ROAD $ 220,420.60
COMMISSION CONSTRUCTION
TOTAL CONSTRUCTION BY COUNTY OF $ 4,171,379.55
ELGIN AND ST. THOMAS SUBURBAN
ROAD COMMISSION
. . . . . . . . . . . . . . . . . . . . . . .5/
COUNTY OF ELGIN ROAD COMMITTEE
THIRD REPORT
FEBRUARY SESSION, 1989
PAGE 5
AMENDED FEBRUARY 14, 1989
MAINTENANCE - COUNTY ROADS
*NOTE: Letters and Numbers correspond to Ministry of Transportation Account
Numbers.
ST. THOIY1AS
SUBURBAN IROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
A - Culverts and Bridges
- 1 Bridges 61 ,512.94 4,553.98 66,066.02
- 2 Culverts 28,770.70 1,954.35 30,725.05
B - Roadside Maintenance
- 1 Grass Cutting 80, 1 77 . 16 16 , 002~ .48 96,179.64
- 2 Tree Cutting 106,130.37 4,528.65 110,659.02
- 4 Drainage 112,394.33 2,541'.23 114,941.56
- 5 Roadside Maintenance, Washouts,
Shouldering, Etc. 10,179.97 3,330.48 13,510.45
- 6 Tree Planting 6,752.86 45B. 11 7,210.97
- 7 Drainage Assessments (Repairs
Only) 3,433.09 99. 11 3,532.20
-11 Weed Spraying 768.50 5S.60 824.10
C - Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement (General
Patching, etc.)
- 2 Sweeping
- 3 Shoulder Maintenance (Gravelling)
- 4 Surface Treatment
- 5 Shoulder Maintenance, General
Grading, Etc.
- 6 Machine Laid Hot Mix Asphalt
Patching
D - Loose Top Maintenance (Gravel Roads)
- 2 Grading Gravel Roads
- 3 Dust Control
- 4 Dust Control (Prime)
- 5 Gravel Resurfacing
* Total Winter Control
44,739.73 12 ,26~~ .63 57,004.36
33,078.07 2,309.99 35,388.06
83,730.41 8,593.21 92,323.62
122,925.71 --.- 122,925.71
20,298.47 3,239.63 23,538.10
50,793.28 22,743.94 73,537.22
43,714.83 4 , 21l~ .22 47,927.05
75,475.42 9,436.40 84,911.82
6,299.66 6,299.66
101,718.69 9,90?38 111,626.07
110,763.32 8,44,~.30 119,205.62
265,071.04 50,23?78 315,308.82
9,028.32 1 , 228 . 74 10,257.06
33,586.88 4,580.03 38, 166.91
418,449.56 64,488.85 482,938.41
E - Winter Control
- 1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
- 4 Winter Standby
1985 Winter Control - $533,197
1986 Winter Control - $739,173
1987 Winter Control - $433,406
No Snow Fence Erected Fall of 1988
. . . . . . . . . . . . . . . . . . . . . .6/
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSION, 1989
PAGE 6
MAINTENANCE - COUNTY ROADS
ST. THOI~AS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
F - Safety Devices
- 1 Pavement Marking (Centre Line)
- 2 Signs
- 3 Guide Rail
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal
34,875.48
143,944.13
9,950.71
38,434.80
29,979.80
26,829.05
9,640.89
14,620.00
44,516.37
158,564.13
9,950.71
43,135.04
40,761. 70
27,821.21
4,700.24
10 ,781. 90
992. 16
TOTALS
1.689.058.06
217.761~
1.906.819.15
ST. THOI~AS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
MAJOR MAINTENANCE PROJECTS
A - Culverts and Bridges
- 1 Culvert Replacement Road #48 23,809.49 23,809.49
at Lot #3, Yarmouth Township
- 2 Culvert Replacement Road #48 42,403.16 42,403.16
at Lot #9, Yarmouth Township
- 3 Culvert Repairs Road #7 31,284.33 31,284.33
Aldborough-Orford Townline
ORFORD
Lather Hill (County of Elgin
Share)
- 4 Superspan Culvert Monitoring 35,971.01 35,971.01
B - Drainage
- 1 Curb and Gutter Repairs 11,656.98 11,656.98
Road #3, Village of Rodney
- 2 Curb and Gutter Repairs 15,707.00 15,707.00
Road #2, Village of West Lorne
- 3 Curb and Gutter Replacement 86,654.12 86,654.12
Paving, Etc., Road #8
Village of Dutton
C - Hard Surface Maintenance
- 1 Repairs to Road #20, Shedden 163,738.81 163,738.81
(Southwold Township)
Curb and gutter, Base and Paving
- 2 Repairs to Road #57, Southdale 42,59B.23 42,598.23
Mulch Old Surface Treatment
Granular Base, Double Surface
Treatment
...................... .7
Overhead is charged against the St. Thomas Suburban Road Commission Roads on a
percentage basis of the cost of construction and maintenance on the St. Thomas
Suburban Road Commission Roads as a percentage of all construction and maintenance
on both St. Thomas Suburban Roads and County Roads (Urban rebates, equipment
purchases, drainage assessments, items not for subsidy, etc., are not considered
in determining the overhead percentage). In 1988 the Overhead charge to the
St. Thomas Suburban Road Commission was 8%.
. . . . . . . . . . . . . . . . . . . . . .8/
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSION, 1989
PAGE 8
MISCELLANEOUS
Rebate to Town of Aylmer and Villages of 25% of their
Road (Subdized by the Ministry of Transportation at 50%)
Payroll Burden costs including Labour totaled $589,246.79
in 1988 and were distributed in accordance with Ministry
of Transportation standard practice to the various
operations and equipment repair, etc.
However, as this was done by computer as the year progressed
at an estimated amount (38%) on Labour Not Charged against
Payroll Burden costs, a credit of approximately 5% or
$34,894.40 was calculated. This is totalled with Construction
Cost totals.
$84,145.00
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION
ST. THOMAS
SUBURBAN ROI~D
COMMISSION
COUNTY ROADS ROADS TOTAL
1. Invoices for County Clerk Office $ 5,523.72 $ 5,523.72
Re. Preparation of Payroll
2. Meetings with other Municipalities 1 , 186.07 1,186.07
Etc.
3. Contributions and Retirements 762.82 762.82
4. Memberships 321. 00 321.00
5. Payment for Accumulated Sick Time 11,707.65 11,707.65
to Employees still in Employment
of the County of Elgin
6. Urban Rebates on the Portion of 2,612.83 2,612.83
Road Levy that is not Subsidized
7. Contribution from St. Thomas 8,168.79 CR. 8,168.79 CR.
Sanitary Collection Services Ltd.
toward Road #18
8. Insurance not Subsidized by 8,145.00 $ 1,033.00 9,178.00
Ministry of Transportation
(Environmental and Liability
Policies)
9. St. Thomas Suburban Road Commission 1 , 113 .63 1,113.63
Fees and Expenses, Memberships, Etc.
-
TOTALS $22.090.30 $ 2.146.63 $24.236.93
. . . . . .. . . . . . . . .. . . . . . . . .9/
COUNTY OF ELGIN ROAD COMMITTEE
REPORT
FEBRUARY SESSION, 1989
SUMMARY
PAGE 9
ST. THOMAS
SUBURBAN ROl\D
COMMISSION
COUNTY ROADS ROADS TOTAL
(A) Construction $3,950,958.95 $ 220,420..60 $4,171,379.55
(B) Maintenance 2,133,818.25 260,359.32 2,394,177.57
(C) Overhead 441,135.92 36 , 974 ..84 478,110.76
(D) Urban Rebates 84, 145.00 84,145.00
(E) Items Not For Subsidy 22,090.30 2,146.63 24,236.93
-
SUBTOTALS $6,632,148.42 $ 519,901.39 $7,152,049.81
ADD: 1988 Stock Balance 98,987.86 --.- 98,987.86
-
SUBTOTALS $6,731,136.28 $ 519,901.39 $7,251,037.67
DEDUCT: 1987 Stock Balance 99,493.16 --.- 99,493.16
-
TOTAL $6.631 .643. 12 $ 519.901.39 $1.151.544.51
(* Total for Ministry of Transportation Subsidy 7,127,307.58
CALCULATION OF NET COUNTY EXPENDITURES
The Ministry of Transportation Provided Subsidies in 1988 as Follows:
1. 50% on Urban Rebates of $84,145.00 amounting to $42,072.50.
2. Subsidy of $5,304,627.50 on General Expenditures of $6,636,989.78
3. 80% Subsidy on Expenditures Pertaining to Tates Bridge Environmental
Studies, Etc.
4. 75% Subsidy to a Maximum of $300,000.00 for Road #30 (Radio Road)
Construction.
Urban Rebates
MINISTRY OF
TRANSPORTATION
SUBSIDY
$ 42,072.50
5,304,627.50
300,000.00
4,926.00
$5,651,626.00
Regular Expenditures
Road #30 (Radio Road) Construction
Tates Bridge Study
TOTALS
COUNTY AND
ST. THOMAS
SUBURBAN
ROAD COMMISSION TOTAL
PORTION EXPENDITURE
$ 42,072.50 $ 84,145.00
1,332,362.28 6,636,989.78
100,015.29 400,015.29
1 ,231. 51 6,157.51
$1,475,681.58 $7,127,307.58
Average Rate of Subsidy on Regular Expenditures of 6,636,989.46 is 79.925%.
No Subsidy on $24,236.93 - Items Not for Subsidy.)
. . . . . . . . . . . . . . . . . . . . .10/
COUNTY OF ELGIN ROAD DEPARTMENT
REPORT
FEBRUARY SESSION, 1989
PAGE 10
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOMAS
TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 8)
Expenditures Subsidized by the Ministry of Transportation
Rate of Ministry of Transportation Subsidy 79.925%.
Subsidy Payable on St. Thomas Suburban Road Commission
Expenditure is
TOTAL EXPENDITURES
LESS: MINISTRY OF TRANSPORTATION SUBSIDY
BALANCE
PAYABLE BY THE CITY OF ST. THOMAS (50%)
DEDUCT: CREDIT FROM 1987 OPERATION
SUBTOTAL
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS
FOR 1988
DEFICIT TOTAL
TO 1989
$ 519,901.39
$ 517,754.76
$ 413,815.49
$ 519,901.39
$ 413,815.49
$ 106,085.90
$ 53,042.95
$ 1,719.59 CR.
$ 51,323.36
$ 48,200.00
$ 3.123.36
Total Expenditures County and St. Thomas Suburban Roads $7,151,544.51
LESS: Credits (a) Ministry of Transportation Subsidy (Page 9) 5,651,626.00
(b) Cost to City of St. Thomas of St. Thomas
Suburban Road Commission System (See Above) 53,042.95
$1.446.875.56
In 1988 the County of Elgin Levied a Road Rate of $1,461,000.00.
In 1988 Payment Vouchers totaled $7,933,877.90 compared to $7,70/',228.52 in 1987.
The difference between the Total Voucher Payments and the Total Road Expenditures
was $782,333.39 and included:
(a) Maintenance work on Townline Roads and Bridges. (The County of Middlesex,
the County of Oxford and the Region of Haldimand-Norfolk.)
(b) Engineering Charges to County of Middlesex reo Middlemiss Bridge on Road #14.
(c) Surface treatment work for various municipalities including the City of
St. Thomas ($186,455.99).
(d) Asphalt paving contract for Townships of Southwold and Yarmouth.
(e) Preliminary payment for costs incurred to December 1988 with regard
to County Hangar Building at White's Station ($6,209.76).
(f) Work on various Municipal Drains, materials sold and work pE!rformed
for municipalities and others.
................ .11/
COUNTY OF ELGIN ROAD DEPARTMENT
REPORT
FEBRUARY SESSION, 1989
PAGE 11
The County of Elgin in 1988 participated in a Government of Canada Summer
Incentive Programme called Challenge '88 (Surveying Assistant) with a net
grant to the County of $2,912.00.
The Road Department was requested to have personnel available for a Mosquito
Control Programme for the prevention of encephalitis. The cost of $15.00
was charged to the General Government Account.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
CHAIRMAN AND MEMBERS OF THE COUNTY.OF ELGIN ROAD COMMITTEE AND ,THE
CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
Attached to this report is a joint Budget for the",.eounty of Elgin
and the St. Thomas Suburban Road Commission. The total expenditures
were approved by the . February.session. of County Council
portion .at $7,542,900 composedofa general allocation of $6,378,900
and supplementary requests for, the closure of the Tates Bridge at
allocated the sum of $3,903,900 for fixed costs. Of
this $749,000 was allocated to Machinery and Housing leaving a total
$3, 154 ~ 900 for Ma i ntenance, . Overhead, · Urban Rebates , Stock Ba 1 ance
(Increases/Decreases) and Drainage'Assessments.
In the Fall of 1988 the Ministry of Transportation of Ontario
agreed to modify our request for the 1989 machinery and housing by
reallocating $100,000 from our previous request .and adding to it $100,000
for anew storage garage. It~a~hopedto add to this from our insurance
coverage from our old building so that a projected cost of $250,000 for
the building could be met. Unfortunately most 'of our insurance settlement
has gone to the removal of the old building and moving and updating
our radio equipment. Included was a new antenna cable from the top of
the radio tower.to our equipment location in our service garage which
would have been required in the near future in any event. Accordingly
some Of the generaL allocation for newmachinery~ill be required for
the storage building. We'will request the Committee's approval
to. call quotations for a pre engineered bUilding to be supplied and
erected bef ore Fa 11. < Th is
service area.
- 3 -
Bridge in the amount of $20,000 (County of Elgin's share). The contract
will be looked after by the County of Middlesex.
Bridge maintenance also includes the inspection, cleaning and
washing of bridges and miscellaneous repairs, etc. The major repair of
the Iona Bridge over the Talbot Creek on Road #14 is shown as a special
project. Repairs are essential as the concrete has shown extreme deterioration
in the past two years.
Culvert maintenance includes the completion of work at the two
culverts on Road #48 in Yarmouth Township and on Road #7 (Kent Townline).
We are continuing our superspan monitoring programme (which was a
special project in 1988) and estimate the cost at $14,000 this year
compared to $46,000 in 1988. Our monitoring programme (completed 10
days ago) has indicated that there is very little difference in the Van
Order Culvert on Road #42 from a year ago. Most culverts monitored last
year have been checked and any significant differences will be checked
again in the Spring. A system has been set up on a long term basis to
monitor the Port Talbot Culvert and the Kettle Creek Culverts on Road
#45 and the culvert on RaIson Hill on Road #38. Funds are also provided
under culvert maintenance to do routine repairs and maintenance to all
culverts on the road system.
Roadside maintenance funds are shown to cut grass on all County
roads as in previous years. We have solved our problems with our side
mount disc mowers and are now mounting a disc mower on a second John
Deere tractor. The proto type worked quite well last Summer. We are
also modifying two Case International mowers which we used last Summer
but incurred severe overheating problems. We expect the cost of mower
maintenance to be greatly reduced in 1989.
We expect drainage costs to increase as the 1988 costs reflected an
extremely dry year and thus were much lower than normal.
Unfortunately due to the drought most of the trees that we planted
died and will have to be replaced (increased cost).
We propose weed spraying on a spot basis again in 1989. Work was
as directed by the Weed Inspector for spot spraying of extremely noxious
weeds. We also did some spraying of cattails in ditches.
I'"
- 5 -
than the $525,000 estimated.
Last year1s Road Committee decided not to purchase any new snow
fence nor erect what little we have. It would cost $30,000 to $35,000
to erect and remove snowfence plus normal replacement for any winter.
Our present snowfence is in very poor condition and a considerable
capital investment would be required before we started.
No large increases in cost of safety devices are anticipated
although the price of paint has increased to $2.01 per litre from $1.88
per litre (7% increase) caused by a world wide shortage of toluene.
The cost of railroad protection has greatly increased since the
Canadian National Rail has taken over the old Conrail line. The Canadian
National Rail invoices have been checked for the last three months and
the amount shown is an estimate for a 12 month period (November billing
to a November billing).
Due to normal inflation, etc., the amount left for special projects
is considerably less in 1989 than was available in 1988. We will
require some of this money for an increase in stock balance as the open
winter has allowed us to pile a considerable amount of gravel for
crushing at the Sparta Pit. Although we have piled some gravel at the
Pleasant Valley Pit the quality is not good and it appears that unless
it is used exclusively for shouldering, sand will have to be removed
during crushing which will increase costs. Crushing costs are higher
at Sparta than at the Pleasant Valley as the crushing contractor has to
supply a man to remove the wood and clay lumps from the crusher conveyor
belt. The reserve for increased winter costs and spring breakup and
special projects are very low at $92,000 and this reserve should not be
committed until winter costs and spring breakup costs have been assessed.
OVERHEAD BURDEN COSTS:
Some items are up considerably in 1989 over 1988. There is a
considerable increase is clerical costs. Last year's CommitteE: felt
that some of the work being done by our technician and our management
staff could be taken over by clerical staff.
A large increase in training costs is anticipated; most of this
increase has been legislated including W.H.M.I.S. and the Occupational
Health and Safety Act. We also have to repeat our First Aid Course
- 7 -
.1fIj
The only good news regarding construction is that the Van Order
Culvert appears to be stable at this time and we believe that all of our
pipe arch culverts are stable at this time and none of these will have
to be replaced this Summer (other than perhaps the Silver Creek Culvert on
Road #40).
We attach a qualifying letter from Golder Associates with regard to
the Joseph Street Hill on Road #23 in Port Stanley and as desirable as
the project may be; there are no funds available at the present time for
this project. It is difficult to estimate the total cost of a project
such as this but it is likely that it could be $500,000 or more. Installation
of a storm drain and proper outlets would have to be considered as part
of this project and likely the Village of Port Stanley would consider
the installation of additional watermain facilities at the same time.
The road will be closed for a considerable length of time for thE! work and
should be staged so interference to traffic would be lessened.
Work will still be required in 1990 on Road #2 (top coat of pavement
from Coyne Road easterly plus trimming). County Road #22 will also
require a top coat of paving at the intersection in 1990 plus minor
trimming. It is hoped that work would be completed on Road #26
(St. George Street) and the Township of Yarmouth will complete their
sewer contract with a top coat of asphalt this Fall. To leave our work
any later would require the County doing all the paving at its own cost
rather than having the Township's sewer contract doing most of it. We
understand that the area is not included in annexation talks with the
City of St. Thomas.
RESURFACING WORK:
$340,000 is required to complete the work left over from 1988.
$515,000 is estimated for new work (to be designated after sprin~} breakup).
Approximately half of this work should be left until the Fall so that a
contingency fund is available for emergencies that might arise during
the summertime.
It is recommended that all cleanup work from previous years as well
as work on Road #30 be done as rapidly as possible so that these costs
are known.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
Pi
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
REVISED
MARCH 7, 1989
MINISTRY OF TRANSPORTATION OF ONTARIO FIXED COST ALLOCATION FOR:
1. Machinery and Housing
2. Maintenance, Overhead, Urban
Rebates, Stock Balance Increases/Decreases,
Drainage Assessments.
$ 749,000
3,154,900
TOTAL t3., 903 , 900
BUDGET SUMMARY:
Urban Rebates
$ 93,900
516,000
2,305,000
240,000
Overhead (See Attached)
Maintenance (See Attached)
Drainage Assessments
TOTAL
$3,154,900
NOTES:
1. Payroll burden has been distributed to various
Construction, Maintenance, Overhead and Accounts
Receivable in accordance with Ministry of
Transportation of Ontario standard practices.
2. Increase in Stock balance (ie., Gravel in stock
at Sparta and Pleasant Valley Pits) is shown
in Maintenance.
3. Accurate Urban Rebate estimates are unavailable
until County assessments are approved (March 29th).
Rebates were $84,145 in 1989.
4. Drainage Assessments are estimated as follows:
(a) Yarmouth Township (Southdale Road,
Penhale Drain Road #45, etc.).
(b) Other Townships (Aldborough Township mostly).
(c) St. George Street (4 drains).
$ 35,000
32,000
173,000
TOTAL
$240,000
5. The following roads now under the control of
the St. Thomas Suburban Road Commission to be
assumed by the County of Elgin:
(a) Road #22 (Fairview Avenue) south of Road #45.
(b) Road #28 (Centennial Avenue), south of
Road #56 (Elm Street).
(c) Road #45 from Highway #4 to Road #36.
(d) Road #57 (Southdale Road).
3.5 Km
3.4 Km
9 . 2 Km
2 . 1 Km
TOTAL
18.2 Km
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
PAYROLL BURDEN
(APPLICABLE TO COUNTY AND ST. THOMAS SUBURBAN ROADS)
PI
ITEM 1986
Holidays With Pay:
(a) Annual - Regular Employees 102~321
(b) Annual - Casual Employees
(c) Statutory - Regular Employees 59~932
(d) Statutory - Casual Employees
(e) Compassionate Leave 1~176
(f) Jury
Sick Benefits
Para~Med Services
Inclement Weather~ Standby~ Etc.
Safety Equipment
Workers' Compensation Insurance
Canada Pension
O.M.E.R.S.
U.I.C.
O.H.I.P. and E.H.C. (1986 and 1987)
o . H. I. P. (1988 )
E. H. C. (1988 )
L.l.D.
Li fe Insurance
Dental
TOTALS
48~020
2~885
10~022
40~344
22,307
72,201
45,417
46, 172
13~275
3,580
$467,652
1987
139~384
68,373
1 ~ 221
52,826
9,887
13,778
51,815
27~673
84,956
56~666
49,803
16~365
4~934
348
$578,029
1988
11 7 ~ 32~4
8~738
67~242
5~510
1 ~ 761
1B8
50 ~ 8~i6
664
7~8B8
1l,12~1
40,743
29~960
95,336
58,700
36, 1 B3
21 ~ 4B8
20~994
5,549
9,002
$589,247
1989
ESTIMATE
138,000
8,500
74,000
5~000
1 ,500
55,000
2,000
7,000
13,000
44,000
31 ~ 000
104~000
50,000
40~500
25~000
32~000
6,500
12,000
$649~000
*NOTE: 27 Wage Pay Periods in 1987 (Vs. 26 Wage Pay Periods in 1986 and 1988).
{
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
(Maintenance Comparisons for 1986, 1987 and 1988 include County and Suburban Road Expenditures and also include Payroll Burden.)
County of Elgin to assume Road #57, Road #45, Road #22 (South of Road #45) and Road #28 (South of Road #56) from the St. Thomas Sub. Comm.
OPERATION
1986
A - Bridges and Culverts
- 1 Bridges
- 2 Culverts
44,790
33,719
B - Roadside maintenance
- 1 Grass Cutting
- 2 Tree Cutting and Brushing
- 4 Drainage
- 5 Roadside Maintenance
- 6 Tree Planting
- 7 Drainage Assessments
(Maintenance)
-11 Weed Spraying
74,117
81,377
106,297
17,960
2,872
5,436
1987
ST. THOM,lI,S
SUBURBAN
ROADS
1988
1989 ESTIMATED
COUNTY
31,310 66,066
69,216 30,725
73,612 96, 180
133,180 110,659
150,953 114 , 942
34,920 13,511
2,325 7,211
1,928 3,532
824
75,000
50,000
71 ,000
48,000
4,000
2,000
90,000 79,000 11,000
130,000 128,000 2,000
125,000 120,000 5,000
15,000 11,500 3,500
9,000 9,000
3,500 3,500
1,500 1,500
C - Paved Road Maintenance
- 1 Repairs to Pavement 126,100 200,179
- 1 (1988) Miscellaneous Repairs Only 57,004 70,000 60,000 10,000
- 2 Sweeping 22,424 20,018 35,389 44,000 40,000 4,000
- 3 Shoulder Maintenance 67,770 111, 572
- 3 (1988) Application of Shoulder 92,323 90,000 78,000 12,000
Gravel
COUNTY OF ELGIN ROAD DEPARTMENT
1989 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 3.
ST. THOMAS
SUBURBAN
OPERATION 1986 1987 1988 1989 ESTIMATED COUNTY ROADS
F - Safety Devices
- 1 Pavement Marking 42,431 43,783 44,516 47,000 40,000 7,000
- 2 Signs and Signals 87 , 194 168,805 158,564 166,000 156,000 10,000
- 3 Guide Rai 1 1 ,858 3,568 9,951 8,000 6,000 2,000
- 4 Railroad Protection 39,909 64,664 43, 135 72,500 65,000 7,500
- 6 Edge Marking 36,849 39,420 40,762 43,000 35,000 8,000
- 7 Stump Removal 31,717 48,067 27,821 27,000 26,000 1 ,000
-
TOTAL $1,919,624 $2,244,781 $1,906,819 $2,055,000 $1,892,000 $163,000
Special Projects (All County):
Complete Road #8 Dutton Curb (Invoices from 1989) 8,000 8,000
Complete Road #20, Urban Shedden (Invoice from 1989 - $2,300 Plus Minor Cleanup) 5,000 5,000
Road #14, Iona Bridge Over Talbot Creek (Major Repairs) 35,000 35,000
Road #57, Asphalt Pave and Gravel as Required (1 Kilometer West of Road #22) (Southdale) 50,000 50,000
Increase in Stock Balance (Gravel Piled at Pleasant Valley and Sparta Pits) 60,000 60,000
Reserve for Increased Winter Control Costs Excessive Spring Breakup, 92,000 92,000
Repairs to Pavements, Other Projects such as Road #27 [Highway #4 West],
Southdale [West End], Orwell, Road #18 Lawrence Station Urban, Curb and
Gutter Repairs, as funds permit.
Special Projects (1988) $ 487,359 $ 250,000 $ 250,000
TOTALS $2 394.178 $2 305.000 $2. 142 000 $163 000
1
,m.
COUNTY OF ELGIN ROAD DEPARTMENT
1989 BUDGET
OVERHEAD
(COUNTY AND ST. THOMAS SUBURBAN ROADS)
OPERATION 1986 1987 1988 1989 ESTIMATE
Superintendence* $140,058 $143,110 $148. 06~~ $151,000
*( Includes, Engineer Assistant
Engineer, Superintendents
and Two Vehicles)
Clerical 68,884 82 , 719 87,564 113,000
Garage and White Station Property 116,932 120,294 118,386 125,000
Office 38, 105 28,529 31,53S 33,000
Computer 5,50B 7,000
Tools 20,520 23, 141 31,539 25,000
Radio 5,478 7,514 6,110 7,000
Needs Study Update and Traffic Counts 11 ,731 16,748 12,274. 28,000
Training Courses 6,306 10,621 8, 18S 24,500
Miscellaneous Insurance 2,202 2,446 2,384- 2,500
Retirement Benefits, Sick Time 30,006 18,807'
Carryover
TOTALS $419,069 $465,128 $470,354:: $516,000
Without Retirement Benefits:
1986 - $410,216
1987 - $435,122
1988 - $451,547
1989 - $510,000
1989 Estimated Distribution - St. Thomas Suburban Road Commission $30,000
- County of Elgin $486,000
It is estimated that 6% of total expenditure will be on the St. Thomas Suburban Road
System.
COUNTY OF ELGIN ROAD DEPARTMENT
CONSTRUCTION
Ministry of Transportation of Ontario Allocation for
Construction
Ministry of Transportation of Ontario Allocation for
Resurfacing
TOTAL
(A) WORK UNDERWAY FROM 1988:
1. Construction Middlemiss Bridge.
2. Construction Middlemiss Bridge Approaches.
3. Payment for flashing light signals, Road #45
(Smoke Road) at Canadian National Rail
Crossing.
4. Road #23 - Joseph Street Hill, Port Stanley
Surveys, Engineering and Golder Associates
Invoices ($2,600) to date.
5. Road #16 - Completion of work at Port Talbot
Culvert; top coat of asphalt, gravel, trimming,
and seeding.
6. Road #45 - Completion of work at Kettle Creek
Culvert; top coat of asphalt, gravel, trimming,
seeding, etc.
7. Road #22 - Complete to 300 feet north of
Road #27 intersection; top coat of asphalt,
gravel, trimming, drainage, seeding, etc.
8. Road #2 - Complete from Aldborough Townline
to Coyne Road; top coat of asphalt, gravel,
trimming, drainage, seeding, etc.
(The westerly portion has been left for two
winters and must have second coat of asphalt
this year.)
9. Land - County
- St. Thomas Suburban Road Commission
10. Surveys - County
- St. Thomas Suburban Road Commission
TOTAL
(B) CONSTRUCTION PROJECTS FORWARDED:
1. Road #2 - Granular base, grading, drainage,
base coat of asphalt. Coyne Drain to complete
to Ecker Drain.
(This will complete grading, granular base,
etc., on Road #2.)
2. Road #22 - Intersection of Road #27 including
utility movement, channelization, paving, etc.
(Intersection has to be raised to provide
visibility to the west.)
."""
REVISED
MARCH 7, 1989
$1,120,000
1,855,000
$2,975,000
$1,056,000
120,000
8,500
7,000
10,000
11,000
45,000
160,000
80,000
2,000
20,000
;n,519,500
$340,500
120,000
Continued . . .
- 3 -
SUMMARY
Construction
Resurfacing
TOTAL
~
$2,120,000
855,000
$2,975,000
SUPPLEMENTARY APPLICATION FOR SPENDING
(MINISTRY OF TRANSPORTATION OF ONTARIO APPROVAL PENDING)
(a) Tates Bridge
(b) Road #30
(c) Middlemiss Bridge
TOTAL
Total Construction If All Spending Applications Approved
Fixed Costs Allocation (Page #1)
Total Subsidized Budget
Items Not Subsidized
(BUDGET APPROVED FEBRUARY 3, 1989)
$ 14,000
. 400,000
250,000
$664,000
$3,639,000
$3,903,900
$7,542,900
38,300
$7,581,200
....
@
Golder Associates Ltd.
CONSULTING ENGINEERS
January 12, 1989
Our ref:
881-3037-1
The Corporation of the
County of Elgin
450 Sunset Drive
ST. THOMAS, Ontario
N5R 5Vl
ATTENTION: Mr. R.G. Moore, P. Eng.
RE: PROPOSED REMEDIAL WORKS
JOSEPH S'l'REE'r
(EJ..GIN ROAD 23)
PORT STANLEY, ONTARIO
Dear Sirs:
We have forwarded under separate cover Golder Associates
Report No. 881-3037-1 entitled "Geotechnical Invest.igation,
Joseph Street (Elgin Road 23), Port Stanley, Ontario,"
dated January 1989.
As detailed in our report, significant remedial measures
are required at the site in order to safely maintain the
travelled section of Joseph Street and the sidewalk on
the north side of Joseph Street.
We understand that due to non-geotechnical reasons the
remedial works cannot be carried out immediately and will
be delayed somewhat. Further to our report, if the remedial
work is not going to be carried out immediately, ongoing
movements of the slope and further deformation and
deterioration of the sidewalk and roadway should be
anticipated.
While it is not possible to predict the nature, magnitude
and timing of future movements in the filled slope, the
results of the investigation do indicate that large, deep
seated movements are unlikely. It is therefore anticipated
that the ongoing movement will continue to be re~lati vely
. .. 2
GOLDEn ASSOCIATES LTD,' 500 NOrTlNGHILL nOAD, LONDON, ONTARIO, CANADA N6K 31'1. 1I.ITPllorlr (~"ql ~71 %00. FACSIMILE 15191 471.H07
OFFICES IN CANADA' UNITED STATES. UNITED KINGDOM. swrnUJ . AII~;T"^,'A
ST. THOMAS SUBURBAN ROAD COMMISSION
1989 BUDGET
I. Maintenance (See combined County and St. Thomas
Suburban Road Commission Budget for breakdown).
2. Drainage Assessments (Road #26 [St. George Street]).
3. Construction:
(a) Land Purchase.
(b) Road #26 (St. George Street).
4. Overhead (See combined County and St. Thomas
Suburban Road Commission estimates for
breakdown).
TOTAL
...
FIRST DRAFT
MARCH 3, 1989
$163,000
173,000
2,000
140,000
30,000
$508,000
CALCULATION OF AMOUNT PAYABLE BY THE
CITY OF ST. THOMAS TOWARD THE ST. THOMAS SUBURBAN ROAD SYSTEM
Ministry of Transportation of Ontario subsidy is estimated
at 80% or
County of Elgin and the City of St. Thomas share equally
in remainder
City of St. Thomas share
Ministry of Transportation of Ontario Equalized one/half
Mill Levy provides
LESS: Deficit from 1988
LESS: City of St. Thomas share of Items Not
Subsidized by the Ministry of
Transportation of Ontario
(50% of $500.00).
AVAILABLE
Estimated Cost to City of St. Thomas for Above
DEFICIT TO 1990
$406,400
$101,600
$50,800
$52,900.00
3,123.36
250.00
$49,526.64
50,800.00
~~ 1,273.36
@
Ontario
Ministry
of
Transportation
Ministere
des
Transports
659 Exeter Road (Hwy. #135)
Box 5338, London, Ontario
N6A 5H2 (519) 681-1441.
February 14, 1989.
Mr. R. G. Moore, P. Eng.,
Secretary and Engineer,
st. Thomas Suburban Road Commission,
County of Elgin,
450 Sunset Drive,
ST. THOMAS, Ontario.
N5R 5Vl
Dear Mr. Moore:
Re: St. Thomas Suburban Roads commission
Designating Part of County Road i22
Into Suburban Road System
I am pleased to inform you that the Commission's Resolution
on the matter noted above was approved by the Honourable
Ed Fulton, Minister of Transportation, on February 6, 1989.
Enclosed, is the original approved Resolution for your
Commission's official records.
Yours truly,
.... J .~A d. &~
~. A. Richards,
District Municipal Engineer,
District 12, London.
c.c. R. E. Stock
Encl.
ST. THOMAS SUBURBAN ROAD COMMISSION
MOVED BY:
D. STOKES
SECONDED BY: A. AUCKLAND
THAT THE FOLLOWING ROAD BE DESIGNATED A SUBURBAN ROAD FOR THE
PURPOSES OF PART #8 OF THE PUBLIC TRANSPORTATION AND HIGHWAY
IMPROVEMENT ACT, SUBJECT TO THE APPROVAL OF THE MINISTER OF
TRANSPORTATION OF ONTARIO:
(A) ELGIN COUNTY ROAD #22 FROM THE NORTH LIMIT OF COUNTY
ROAD #27 TO 0.7 KILOMETERS NORTH OF COUNTY ROAD #27.
CARRIED. II
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COpy OF A RESOLUTION PASSED ON DECEMBER 19, 1988
BY THE ST. THOMAS SUBURBAN ROAD COMMISSION.
~
~R~ AND ENGINEER TO
RBAN ROAD COMMISSION
ROBERT G. MOORE. B. Sc" p, ENG.
Engineer and Road Superintendent
FAX NO. 1-519-633-7661
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-5880
"j
",!
January 24, 1989
Mayor and Members of the
City of St. Thomas Council ,
c/o R. A. Barrett, City Administrator
Department of Administrative Services
City Hall
P. O. Box 520
St. Thomas, Ontario
N5P 3V7
Dear Mayor and Members of Council:
The St. Thomas Suburban Road Commission held a meeting
on January 20th. Present were Mr. Albert Auckland who is the
representative for the County of Elgin and Mr. Donald R.
Stokes who is the representative of the City of St. Thomas.
These two members reappointed Mr. Robert N. Martin (R. R. #8,
St. Thomas) as the third member on the Commission for a three
(3) year period.
1
Mr. Donald Stokes was elected Chairman of the St. Thomas
Suburban Road Commission for 1989. The honorarium for Commission
members was set at $175.00 per annum (as in past years). .
The Commission passed a resolution requesting that the
City of St. Thomas be notified that the 1/2 mill contribution
totalling $52,900 will be required for the St. Thomas Suburban
Road Commission system in 1989.
An accounting of the work completed in 1988 and a budget
for 1989 will be forwarded when available.
Yours truly,
RGM:kab
c.c. Mr. Donald Stokes
~an and Members
County of Elgin Road
R~ ~~.
R. G. MOORE, SE I ARY AND ENGINEER TO
THE ST. THOMAS S~ URBAN ROAD COMMISSION
of the
Committee
PETER J. LEACK, A.M.C.T,
City Clerk
Office'of the Clerk
P.O. Box 520, City Hall
St. Thomas, Ontario
N5P 3V7
Telephone (519) 631.1680
I
Corporation of the City of St. Thomas
December 6th, 1989
Mr. Donald R. Stokes
19 Paulson Court
ST. THOMAS, Ontario
N5R 1N1
Re: St. Thomas Suburban Roads Commission
Dear Mr. Stokes,
Please be advised that the council of the City of St. Thomas has
appointed you to the St. Thomas Suburban Roads Commission for the years
January 31st, 1989 through January 31st, 1992.
Your interest in serving your community is most appreciated.
I
$l~
P. J. Leack
City Clerk
PJL/bab
pc/Robert G. Moore, County Engineer
ST. THOMAS, ONTARIO
JANUARY 20, 1989
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County of Elgin
Engineer's Office on Friday, January 20, 1989 at 11:00 a.m.
PRESENT: MR. DONALD STOKES, APPOINTEE OF THE CITY OF ST. THOMAS
MR. ALBERT AUCKLAND, APPOINTEE OF THE COUNTY OF ELGIN
The Engineer and Commissioners welcomed back Mr. Robert N. Martin
after his illness.
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPOINT MR. ROBERT N. MARTIN TO THE ST. THOMAS SUBURBAN ROAD
COMMISSION FOR A THREE (3) YEAR PERIOD FROM FEBRUARY 1, 1989 TO
JANUARY 31, 1992.
CARRIED. II
"MOVED BY: A. AUCKLAND
SECONDED BY: R. N. MARTIN
THAT DONALD STOKES BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD COMMISSION
FOR 1989.
CARRIED."
The Minutes of the meeting of December 19, 1988 were read and approved.
THE ENGINEER REPORTED ON THE FOLLOWING:
1. Winter control was extremely light.
2. Normal brushing was continuing on Suburban roads.
3. Repairs to pavement were being made as required.
It appeared from preliminary indications that the St. Thomas Suburban Road
Commission might incur a deficit on their 1988 operations. (It had been previously
thought that a surplus would have been attained.) Final calculatjlons would not
be available for 2 to 3 weeks as the County Road Committee had not yet begun
\"
work on a 1989 budget. The Road Committee had discussed work on St. George
Street including payment 4 municipal drains, curb and gutter required for traffic
control and curb and gutter on the St. George Street hill to to prevent erosion.
If this was done it would be necessary to move the Canadian National railway
crossing protection.
ST. THOMAS, ONTARIO
JANUARY 20, 1989
PAGE 2.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE HONORARIUM FOR ROBERT N. MARTIN FOR THE PERIOD OF FEBRUARY 1, 1989
TO JANUARY 31, 1990 BE $175.00.
CARRIED. II
"MOVED BY:
R. M. MARTIN
SECONDED BY: A. AUCKLAND
THAT THE MEMBERSHIP FEE OF $125.00 FOR THE ONTARIO GOOD ROADS ASSOCIATION BE
PAID.
CARRIED."
"MOVED BY:
A. AUCKLAND
SECONDED BY: R. N. MARTIN
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD COMMISSION ASSOCIATION OF
ONTARIO FOR 1989 BE PAID.
CARRIED. II
The Engineer noted that the assessment of the City of St. Thomas had increased
by approximately 9% and that 1/2 mill would produce $52,900 from the City of
St. Thomas in comparison to $48.200 in 1988.
"MOVED BY:
A. AUCKLAND
SECONDED BY: R. N. MARTIN
THAT THE CITY OF ST. THOMAS BE NOTIFIED THAT THE 1/2 MILL CONTRIBUTION
TOTALING $52,900 WILL BE REQUIRED FOR 1989.
CARRIED. II
THE MEETING ADJOURNED TO THE CALL OF THE CHAIRMAN . . .
~
CHAIRMA"
COUNTY OF ELGIN
BY-Law No. 89-2
"BEING A BY-LAW TO APPOINT A MEMBER TO THE ST. THOMAS SUBURBAN
ROADS COMMISSION."
I
WHEREAS Section 65 of The Public Transportation and
Highway Improvement Act provides for the appointment of members
of a Suburban Roads Commission; and
WHEREAS one, of the three persons on the Commission, is
to be appointed by County Council.
NOW THEREFORE the Municipal Council of the Corporation
of the County of Elgin enacts as follows:
1. That Albert W. Auckland be, and is hereby appointed to
the St. Thomas Suburban Roads Con~ission for the period February
1st, 1989 to January 31st, 1992.
2 .
That By-Law No. 86-3 be and the same is hereby repealed.
READ a first time this 18th day of January, 19~9.
READ a second time this 18th day of January, 1989.
READ a third time and finally passed this 18th day of January, 1989.
I
.---&/'-<.~-(". ;L-r--;o.J
G. C. Leverton,
Clerk.
. A ;-1 _ --;:r-~-- ?
Cc.e t~,,4-,t y~
A. K. Ford,
Ward1en.
:/.~,.'~.!.',' h,\"
t11~~f'
~ci'ia7;-~/~,
ROBERT G, MOORE. B, Sc,. p, ENG,
Engineer and Road Superintendent
450 SUNSET DRIVE
ST, THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-5880
FAX: 1-519-633-7661
12, 1989
Mayor and Members of the City of
St. Thomas Council,
c/o R.A. Barrett, City Administrator,
Department of Administrative Services,
City Ha 11 ,
P. O. Box 520,
ST. THOMAS, Ontario.
N5P 3V7
Her Worship Mayor Janet Golding and Members of St. Thomas City Council:
RE: HIGHBURY-RADIO ROAD CONNECTION
I have been asked by the County of Elgin Road Committee to provide the
City of St. Thomas Council with up-to-date information regarding the proposed
construction of the Highbury-Radio Road link between St. Thomas and London.
Warden Ford and Chairman Martyn of the Elgin County Road Committee met
with Warden Corbett and Chairman Campbell of the Middlesex County Road Committee
last week to discuss progress on this road link and to ensure that construction
was continued at an accelerated pace so that the link would be completed as soon
as possible.
The County of Elgin was allocated $400,000 by the Ministry of Transportation
of Ontario in the 1988 fiscal year for the construction on the Elgin County's
portion of the road. The County was able to complete the environmental assess-
ment, purchase the property required and do a considerable amount of grading and
granular base work. The County was also able to install a concrete culvert on
the Glanworth Drain water crossing.
The County of Elgin is committed to proceeding with this work in 1989
subject to appropriate funding from the Ministry of Transportation of Ontario.
We feel that an expenditure of $350,000 to $400,000 in 1989 would complete
all grading, drainage, granular base, most trim work and a base coat of asphalt
pavement. Final paving would not be completed until 1990.
The Elgin County Council is making an application to the Ministry for the
appropriate supplementary By-Law at their February Council session.
The Ministry of Transportation had asked that the Counties of Middlesex
and Elgin spend approximately $1,000,000 (subsidy) a year on this link.
Middlesex was not able to spend quite $600,000 in 1988 but was able to complete
their environmental assessment, do much of their land purchase, and a
............2/
..,.
MAYOR AND MEMBERS OF THE CITY OF
ST. THOMAS COUNCIL
PAGE,2
considerable amount of their Engineering.
We were assured by the County of Middlesex that they expect to proceed
with work this year and use all those funds not being used by Elgin County (up
to $1,000,000) for work on their portion. They intend to complete the work
from the Belmont-Glanworth Road to the Elgin County Boundary including base
coat paving. This will allow traffic from St. Thomas to travel over a paved
road to the Belmont-Glanworth Road and westerly along that road to Wellington
Road by late Fall.
They also intend to proceed with further Engineering work and land purchase.
They also expect to begin placing fill on the swamp which is directly South of
the Wilton Grove Road. Their soils consultants have informed them that the
swamp will likely have to be loaded in three(3) stages before any paving is
placed on it and would likely take from nine(9) months to a year for each
stage to allow for settlement. Middlesex County is very anxious to start the
work at the swamp as soon as possible.
We were assured by Middlesex County Representatives that the impending
talks by the City of London with regard to annexation would not affect
construction on this road link. The City of London Suburban Commission has
assumed the County of Middlesex's cost of the portion of the road directly
south of the Wilton Grove Road and discussions will be continuing with the
Commission for the assumption of more of the cost of the road in future years.
The County of Middlesex and the London Suburban Road Commission are applying
for a supplementary By-Law to cover the cost of their work in 1989.
The County of Elgin Road Committee does not feel that there is any need
of requesting the St. Thomas Suburban Road Commission assume any of the
construction work at this time as the Commission's funds are all being expended
on their present system. If the Commission were to assume any portion of the
worK~ a portion of the present Suburban Road system would have to be transferred
back to the County.
Subject to the Ministry of Transportation of Ontario providing the promised
subsidies, the County of Elgin Road Committee and the County of Middlesex Road
Committee feel that they are proceeding with work on this road link as fast as
it is practical.
If Members of Council require further information, please feel free to
contact Chairman Martyn or myself.
Yours truly,
--
ROBERT G. M'OQRE, P.En~~., B.Sc.,
ENGINEER AND/ROAD SUPERINTENDENT
RGM/sew
c.c. Warden A.K. Ford
Chairman W.A. Martyn
Donald Stokes (St.Thomas Suburban Road Commission Representative)