1990 Suburban Road Committee
ROBERT G. MOORE, B. Sc., P. ENG.
Engineer and Road Superintendent
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-5880
FAX NO. 1-519-633-7661
December 10, 1990
Mr. Wayne Simms, District Municipal Engineer
Ministry of Transportation of Ontario
P. O. Box 5338
London, Ontario
N6A 5H2
Dear Mr. Simms:
The St. Thomas Suburban Road Commission at a meeting
on December 7th passed the attached resolution for which we
request the approval of the Ministry of Transportation of
Ontario.
We are also enclosing two (2) copies of a map showing
the Suburban Road Commission.
Yours truly,
RGM:kab
Enc.
. Sc., P. Eng.
DAD SUPERINTENDENT
ST. nDtAS SUBURBAN ROAD C<D1ISSION
"MOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE FOLLOWING ROADS BE DESIGNATED AS SUBURBAN ROADS EFlFECTIVE
JANUARY 1, 1991; SUBJECT TO THE APPROVAL OF THE MINISTRY OF TRANSPORTATION
OF ONTARIO:
1. ROAD #16 - FROM THE CITY OF ST. THOMAS BOUNDARY (KETTLE CREEK) TO
THE WEST LIMIT OF COUNTY ROAD #20, FINGAL.
2. ROAD #22 - (FAIRVIEW AVENUE) FROM THE SOUTH LIMIT OF THE CITY OF
ST. THOMAS TO THE NORTH LIMIT OF COUNTY ROAD #27.
3. ROAD #25 - (WELLINGTON ROAD) FROM THE NORTH LIMIT OF lHIGHWAY #4
TO COUNTY OF MIDDLESEX BOUNDARY BEING THE CENTRE OF
THE ROAD ALLOWANCE BETWEEN THE TOWNLINE OF WESTMINSTER
AND THE TOWNSHIP OF YARMOUTH.
4. ROAD #26 - (ST. GEORGE STREET) FROM mE CITY OF ST. THOMAS BOUNDARY
(KETTLE CREEK) TO THE EAST LIMIT OF COUNTY ROAD #25.
5. ROAD #28 - FROM THE SOUTH LIMIT OF HIGHWAY #3 TO THE :NORTH LIMIT
OF COUNTY ROAD #45.
6. ROAD #30 - FROM THE CITY OF ST. THOMAS BOUNDARY TO TIlE COUNTY OF
MIDDLESEX BOUNDARY BEING THE CENTRE OF THE ROAD BETWEEN
THE TOWNSHIP OF YARMOUTH AND THE TOWN OF WESTMINSTER.
7 . ROAD #31 - FROM TIlE CITY OF ST. TIlOMAS BOUNDARY TO TIlE SOUTH
LIMIT OF COUNTY ROAD #52.
8. ROAD #56 - (ELM STREET) FROM TIlE BOUNDARY OF THE CITY OF ST. THOMAS
EASTERLY TO THE WEST LIMIT OF COUNTY ROAD #36.
9. ROAD #57 - (SOUTHDALE ROAD) FROM THE EAST LIMIT OF HIGHWAY #4 TO
THE WEST LIMIT OF COUNTY ROAD #22.
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS SUBURBAN
ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A CERTIFIED COpy OF A
RESOLUTION PASSED ON DECEMBER 7, 1990 BY THE ST. THOMAS SUBURBAN ROAD
COMMISSION.
...
ETARY AND ENGINEER TO
SUBURBAN ROAD COMMISSION
ST. THOMAS, ONTARIO
DECEMBER 7, 1990
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's
Office on Friday, December 7, 1990 at 11:00 a.m. Present Mr. Albert Auckland,
Mr. Donald Stokes and the Suburban Engineer.
The Minutes of June 7, 1990 were read and approved.
The attached report was presented by the Engineer and discussed in
some detail.
The Engineer reported that it appeared that at this time a deficit of
approximately $6,000.00 to $7,000.00 in respect to the contribution of the City
of St. Thomas would have to be carried into 1991. This would depend to a large
extent on Winter Control for the balance of the month, which to date had been
extermely light.
"MOVED BY: A.' AUCKLAND
SECONDED BY: D. STOKES
THAT THE MEMBERSHIP FEE FOR THE ONTARIO GOOD ROADS ASSOCIATION FOR 1991
BE PAID.
CARRIED. "
"MOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE HONORARIUM FOR RODERICK FERGUSON FOR THE PERIOD OF FEBRUARY
1, 1991 TO JANUARY 30, 1992 BE $175.00.
CARRIED."
"MOVED BY: D. STOKES
SECONDED BY: A. AUCKLAND
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD CO~~ISSION OF ONTARIO
FOR 1991 BE PAID.
CARRIED."
ST. THOMAS, ONTARIO
DECEMBER 7, 1990
PAGE 2.
The composition of the St. Thomas Suburban Road Commission for 1991
was discussed at some length. It was decided that it would be reasonable to
assume Road #30 (Radio Road) all the way through to the Middlesex Boundary now
that work had been completed by the County on the reconstruction of that road.
It had also been noted that the south portion of the road had been annexed by
the City of St. Thomas as well as a portion of Elm Street (Road #56).; effective
July 1, 1991.
Construction projects for 1991 could not be finalized until such time
as the County Road Committee has had an opportunity to examine all County
priorities at some length. It is nol known yet what the Ministry of Transportation
of Ontario allocations would be or the rate of subsidy or the City of St. Thomas
1/2 mill levy. It was hoped to know the rate of subsidy and the amount of the
City of St. Thomas 1/2 mill prior to Christmas, however it "ras unlikely that the
Ministry of Transportation of Ontario allocations and spending level information
would not be available until late January.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE FOLLOWING ROADS BE DESIGNATED AS SUBURB~J ROADS EFFECTIVE
JANUARY 1, 1991; SUBJECT TO THE APPROVAL OF THE MINISTRY OF
TRANSPORTATION OF ONTARIO:
1. ROAD #16 - FROM THE CITY OF ST. THOMAS BOUNDARY (KETTLE CREEK)
TO THE WEST LIMIT OF COUNTY ROAD #20, FINGAL.
2. ROAD #22 - (FAIRVIEW AVENUE) FROM THE SOUTH LIMIT OF THE CITY OF
ST. THOMAS TO THE NORTH LIMIT OF COUNTY ROAD #27.
3. ROAD #25 - (WELLINGTON ROAD) FROM THE NORTH LIMIT OF HIGHWAY #4
TO COUNTY OF MIDDLESEX BOUNDARY BEING THE CENTRE OF
THE ROAD ALLOWANCE BETWEEN THE TC)WNLINE OF WESTMINSTER
AND THE TOWNSHIP OF YARMOUTH.
4. ROAD #26 - (ST. GEORGE STREET) FROM THE CITY OF ST. THOMAS
BOUNDARY (KETTLE CREEK) TO THE EAST LIMIT OF COUNTY
ROAD #25.
CONTINUED. . . .
ST. THOMAS, ONTARIO
DECEMBER 7, 1990
PAGE 3.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
CONTINUED . . .
5. ROAD #28 - FROM THE SOUTH LIMIT OF HIGHWAY #3 TO THE NORTH LIMIT
OF COUNTY ROAD #45.
6. ROAD #30 - FROM THE CITY OF ST. THOMAS BOUNDARY TO THE COUNTY OF
MIDDLESEX BOUNDARY BEING THE CENTRE OF THE ROAD
BETWEEN THE TOWNSHIP OF YARMOUTH AND THE TOWN OF
WESTMINSTER.
7 . ROAD #31 - FROM THE CITY OF ST. THOMAS BOUNDARY TO THE SOUTH
LIMIT OF COUNTY ROAD #52.
8. ROAD #56 - (ELM STREET) FROM THE BOUNDARY OF THE CITY OF
ST. THOMAS EASTERLY TO THE WEST LIMIT OF COUNTY ROAD
#36.
9. ROAD #57 - (SOUTHDALE ROAD) FROM THE EAST LIMIT OF HIGHWAY #4 TO
THE WEST LIMIT OF COUNTY ROAD #22.
CARRIED."
THE MEETING ADJOURNED TO THE CALL OF THE CHAIRMAN
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CHAIRMAN
ST. THOMAS SUBURBAN ROAD COMMISSION
REPORT
CHAIRMAN AND MEMBERS OF TIlE ST. THOMAS SUBURBAN ROAD COMMISSION:
The St. Thomas Suburan Road Commission has control over the following
roads since July 1, 1990 when the City of St. Thomas annexed a portion
of Road H30 (Radio Road) and a portion of Road H56 (Elm Street).
Road #16 - From the west limit of Road #20 in Finga1 to the
St. Thomas Boundary (Kettle Creek).
Road H25 - (Wellington Road) From the junction of Highway H3 and H4
to the Middlesex County Boundary.
Road H26 - (St. George Street) From the St. Thomas Boundary (Kettle
Creek) to Wellington Road (Road H25).
Road #31 - From the St. Thomas Boundary to Road #52.
Road #30 - (Radio Road) From Road #52 to County Road #48.
Road #28 - (Centennial Avenue) From Highway #3 to Elm Street.
Road #56 - (Elm Street) From Elmwood Street (new City of St. Thomas
Boundary) easterly to County Road #36.
Road H57 - (Southdale Road) From Highway #4 to County Road H22
(Fairview Avenue).
Road #22 - (Fairview Avenue) From the St. Thomas Boundary to County
Road #27 (Union/Sparta Road) including the intersection
of the Union/Sparta Road.
The County of Elgin has completed construction on Radio Road,
Concession XIII, Township of Yarmouth and I would recommend as of
January 1, 1991 that the St. Thomas Suburban Road Commission assume the
remainder of Road #30 from Road H48 northerly to the Middlesex County
Line. This will link directly to the Hubrey Road in Middlesex County
which is under the control of the London Suburban Road Commission.
It is also recommended that Road H28 (Centennial Avenue) south of
Road H56 (Elm Street) to Road H45 will also be assumed as a County
road. This road has been on and off the Suburban system on a number of
occasions and the assumption would give continuity to the system.
Construction has been completed on Road #22 (Fairview Avenue),
including trimming and seeding at the intersection of Road H27 this
Summer.
Construction has been completed on Road H26 (St. George Street)
other than the payment of one drainage assessment to the Township of
Yarmouth.
Also completed in 1990 were resurfacing on Road H25 (Wellington
Road) opposite Concessions 'C' and 'B', Township of Southwold (Concessions
10 and 11, Township of Yarmouth) other than at the intersections of
County Road #52 and Road H48 and the road allowance between Concessions
'B' and 'C', Township of Southwold.
A considerable amount of hot mix asphalt patching was done on Road
H16 including the intersection of Road H45 at Midd1emarch which was not
only repaved but also channelized and curb and gutter for traffic
control was placed.
Continued . . .
ST. THOMAS SUBURBAN ROAD COMMISSION
REPORT - DECEMBER 3, 1990
PAGE 2.
Other than this winter maintenance operations were nominal. The
absence of winter control in the month of November has somewhat eased a
much heavier financial expenditure than usual for the January through
March season. Thus we may not be completely overspent.
It appears at this time that we will expend approximately $660,000.00
instead of the original $600,000.00 anticipated. This will increase
the share of the City of St. Thomas and the County of Elgin by approximately
$6,000.00 originally budgeted (subsidy from the Ministry of Transportation
of Ontario is very close to 80\). This coupled with a deficit of
$2,700.00 into 1989 will likely required a reduced budget for 1991
although it is not known to date what the 1/2 mill assessment from the
City of St. Thomas will yeild for 1991. It will be some time before
this informaion is available or Ministry of Transportation of Ontario
subsidy allocations are available.
The 1991 construction programme has not yet been discussed by the
County of Elgin Road Committee. Our most serious need at the present
time will be the continuation of resurfacing work on Wellington Road
(Road #25), followed as soon as possible by resurfacing on Road #16
between St. Thomas and Fingal as well as work on Road #57 (Southda1e
Road).
A municipal drain has been approved for Southdale Road and is
expected to be installed early next year. This could be followed later
in the year by an improvement of that portion of Southdale Road which
has not been completed. This would completed the road to tolerable
standards only. It is our understanding that some of the ri~lt-of-way
will have to be used for sewer and water utility corridors and as such
could be subject to equipment damage in the next 5 to 8 years. ~bwever
the present traffic volume in excess of 1,000 vehicles per day makes
the maintenance of the present surface of the non-constructed section
practically impossible.
It was hoped to have the Highbury-Hubrey Road link opened before
major work was done on Wellington Road. This would eliminate a number
of traffic delays and/or detours which would be necessary to channelize
each intersection and to replace the pipe arch culvert north of Highway
#3 (St. Thomas Expressway) which must be done prior to that portion of
road being resurfaced. Some portions of the road could yet be resurfaced
without major intersection construction, but the intersections must
have proper channelization and lighting as soon as possible.
It appears that it will be the end of 1992 before the County of
Middlesex is able to complete even a base coat of asphalt from the
Wilton Grove Road south to the Belmont-Glanworth Road.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
7 I}
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~: G. MOORi., OUNTY ENGINEER
@
Ontario
~inistry ~inistere
of des
Transportation Transports
I
l
June 22, 1990
Mr. R. G. Moore
Secretary
st. Thomas Suburban Road Commission
Box 520, City Hall
300 South Edgeware Rd.
St. 'Ihomas, Ontario
N5P 3V7
Dear Mr. Moore:
(519) 681-1441
659 Exete!r Road
P.O. Box 5338
London, Ontario
N6A 5H2
Please be advised that the Ministry of Transportation formally
approves the removal of the suburban road designation on a
portion of County Road 52 fran Highway 3 to Highway 74.
Yours truly,
/~
Richard Puccini
Regional Director
Southwestern Region
London
ST. THOMAS, ONTARIO
JUNE 7, 1990
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County Engineer's
Office on Thursday, June 7, 1990 at 9:00 a.m. All members were present.
The minutes of the meeting of May 16, 1990 were read and approved.
THE ENGINEER REPORTED ON THE FOLLOWING:
1. Hot mix asphalt patching on Road #30 had been completed.
2. Cleanup had been completed at the intersection of Road #22 and Road #27 and
it appeared that the Fairview Avenue (Road #22) construction project had
finally been completed after being under construction for the better part
of ten years.
3. Municipal drains were being cleaned up on St. George Street (Road #26) and
sod laid. A storm drain would have to be placed on the St. George Street
hill on the west side of the pavement from the catchbasin near the
St. George Street Bridge to the top of the hill.
4. The County had initiated a crackdown on advertising signs, etc., and had
made an intense effort to have Wellington Road (Road #25) cleaned up.
5. The granular base at the intersection of Road #16 at Middlemarch had been
completed and curb and gutter would be poured next week and the interesection
would be paved with the County paving project on Road #4S north of Road
#16.
6. It was expected that the patching on Road #16 would be undertaken early
next week.
7. The attached County revised program for maintenance and asphalt resurfacing
was discussed.
8. Arrangements for the Suburban meeting in Owen Sound on June 20th were
discussed. It had been decided that the Suburban Commission would be
accompanied by Mr. Fred Groch on the afternoon of June 19th and would stay
overnight.
A road inspection followed the meeting and included:
(a) Road #16 from Highway #3 to Fingal.
(b) Road #45, paving on County road north of Middlemarch.
(c) St. George Street (Road #26).
Continued . . . .
ST. THOMAS, ONTARIO
JUNE 7, 1990
PAGE 2.
(d) Wellington Road (Road #25).
(e) Hubrey-Highbury Road from the City of St. Thomas limits to the Belmont/
Glanworth Road (Road #31). The new limits of the City of St. Thomas
were noted. The length of the Commission's road system would be
reduced in size as of July 1st. The Commission's budget would take
this into consideration.
(f) Centennial Avenue (Road #28).
(g) Elm Street (Road #56), including the new limits of the City.
(h) Road #22 (Fairview Avenue) to Road #27.
(i) Southdale Road (Road #57).
THE MEETING ADJOURNED TO THE CALL OF THE CHAIRMAN
~~~
CHAIRMAN
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COUNTY OF ELGIN ROAD DEPARTMENT
REVISED BUDGET
JUNE 12, 1990
The significant increase in Suburban repairs to pavement (hot mix
asphalt patches) requires that funds be transferred to:
(a) Suburban maintenance from suburban asphalt resurfacing and
Road #25 (Wellington Road) resurfacing - reduced from $200,000
to $150,000.
(b) Rbad #52 throughout (ie., from Highway #3 to Highway #74) be
transferred by the Commission to the County. (This was done
at a Suburban Road Commission meeting on May 16th.)
In addition internal bridge and culvert maintenance priorities
have to be adjusted so that there are funds to remove clay from the
ends (at the top) of the culverts on County Road #52 at Kettle Creek.
This is in accordance with the recommendation of our Soil Consultants
who advised us on April 17th to make sure that the culvert was completely
covered with granular material. This will require postponement of
small betterments on a number of County bridges and culverts until
1991. The Road #52 work has been completed, Players Culvert has been
shored and we await the results of soil tests by Golder Associates
Limited.
Golder Associates have recommended installation of a concrete end
retaining ring on both ends of the Van Order Culvert on Road #42 and
the removal of all existing backfill materials at the ends of the
culvert~ (It will be necessary to excavate to the edge of the travelled
road and replace all materials with good quality crushed gravel. The
sequence of construction methods is now being co~sidered.
The replacement of the Silver Creek North Pipe Arch Culvert on
Road #40 is scheduled for late June. The supply tender has been
awarded and the Ministry of Transportation of Ontario has approved the
plans and the supplier is now completing the cdsting of the sections.
~,
COUNTY,OF ELGIN ROAD DEPARTMENT
REVISED BUDGET - JUNE 12, 1990
ASPHALT RESURFACING
ST. THOMAS SUBURBAN ROAD COMMISSION:
1. Road #25 (Wellington Road) from Road #52
northerly for 4,000 feet 3.5 inches of
H.L.3 and H.L.4 (as per recommendation
of Golder Associates).
COUNTY PROJECTS:
1. Complete work from 1988 and 1989 on Road #24,
Port Bruce westerly, Township of Malahide and
Township of Yarmouth.
Shouldering, trimming and seeding, this work
was not completed last Fall.
2. Complete work from 1989 on Road #18 from
Highway #4 to Greenlane Landfill site,
Township of Southwold. Two areas of
resurfacing to be completed plus minor
ditching, trimming, etc.
Some land for road widening has been
purchased (Greenlane Landfill and
Oegema Turkey Farms Limited) and widening
of shoulders and proper ditching will be
incorporated into the work.
3. Complete work from 1989 on Road #14 from
Highway #3 to Road #16, Township of
Dunwich and Township of Southwold. Two
areas of resurfacing (one north of Iona
Bridge and one just south of Highway #3)
plus shouldering, trimming, etc., from
last year. (Asphalt curb and gutter,
catchbasins, etc. lona hill.)
4. Engineering surveys, etc., for future work.
5. (a) Road #48 mulch, east of Road #47, South
Dorchester Township which includes
two (2) culvert replacements and
some subexcavation.
(b) Road #54 mulch, Oxford County Line from
Brownsville Road to Road #47, South
Dorchester Township.
(County of Elgin's share - County of
Oxford has been notified that this
project will proceed.)
6. Road #45 (Smoke Road) Middlemarch to Highway #3
Southwold Township.
:~
PAGE 2.
JUNE ESTIMATE
$ 150,000
10,000
150,000
][65,000
15,000
:-140,000
50,000
400,000
$1. 280 .000
~,
COUNTY OF ELGIN ROAD DEPARTMENT
REVISED BUDGET - JUNE 12, 1990
PAGE 3.
Work scheduled for Road 118 from Dutton northerly will not proceed
unless:
(a) Supplementary Subsidy Allocation for culvert work (as applied
for by the May Session of County Council) is received from the
Ministry of Transportation and Ontario.
- or -
(b) Sizeable surplus is available after completing the projects
above.
At the present time there will not be any uncommitted funds for
fall as Walmsley Bros. Limited wish to complete as much of their asphalt
patching and asphalt resurfacing contract as soon as possible. Emergency
money would have to be taken from all categories and maintenance and
construction on Road 1143 cut back.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
R. G. MOORE, COUNTY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
REVISED JUNE 12, 1990
MARCH JUNE
MARCH JUNE MARCH JUNE SUBURBAN SUBURBAN
OPERATION ' 1990 ESTIMATED 1990 ESTIMATED COUNTY COUNTY COMMISSION COMMISSION
A - Bridges and Culverts
- 1 Bridges
- 2 Culverts $ 95,000 $ 84,000 $ 89,000 $ 82,000 $ 6,000 $ 2,000
B - Roadside Maintenance
- 1 Grass Cutting 113,000 113 , 000 . 103,000 105,000 10,000 8,000
- 2 Tree Cutting and Br~shing 150,000 142,000 147,000 135,000 3,000 7,000
- 4 Drainage 140,000 139,000 134,000 134,000 6,000 5,000
- 5 Roadside Maintenance 10,000 11 ,000 8,000 8,000 2,000 3,000
- 6 Tree Planting 10,000 7,000 9,500 6,500- 500 500
- 7 Drainage Assessments 2,000 2,000 2,000 2,000
(Maintenance)
C - Paved Road Maintenance
- 1 Repairs to Pavement 55,000 53,000 45,000 45,000 10 , 000 8,000
- 2 Sweeping 32,000 33,000 29,500 29,500 2,500 3,500
- 3 Application of Shoulder Gravel 62,000 64,000 40,000 50,000 22,000 14,000
- 4 Surface Treatment 99,000 101,000 90,000 95,000 9,000 6,000
- 5 Shoulder Maintenance Including 38.,000 38,000 35,000 35,000 3,000 3,000
Grading
'f.."..
COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
REVISED JUNE 12, 1990
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 2.
MARCH JUNE
MARCH JUNE ~'ARCH JUNE SUBURBAN SUBURBAN
OPERA TI ON 1990 ESTIMATED 1990 ESTIMATED COUNTY COUNTY COMMISSION COMMISSION
C - Paved Road Maintenance (Continued)
- 6 Machine Laid Hot Mix Patching 160,000 266,000 140,000 150,000 20,000 116 , 000
- 7 Drainage Middlemarch Intersection 8,000 8,000 ยท
D - Gravel Road Maintenance
- 2 Grading Gravel Roads 66,000 64,000 .61,000 61,000 5,000 3,000
- 3 Dust Control 93,000 106,000 84,000 100 ,000 9,000 6,000
- 4 Prime 10,000 7,000 4,000 4,000 6,000 3,000
- 5 Gravel Resurfacing 208,000 231,000 205,000 228,000 3,000 3,000
E - Winter Control
To ta 1 730,000 714,000 630,000 640,000 100,000 74,000
- 1 Snow Plowing
- 2 Sanding and Salting
- 3 Snow Fence
-, 4 Standby and Night Crew
F - Safety Devices
- 1 Pavement Marking 62,000 62,000 49,000 51,000 13,000 11 , 000
- 2 Signs and Signals 160,000 160,000 149,500 150,500 10,500 9,500
~f.9*
COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
REVISED _
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 3.
OPERATION
MARCH
1990 ESTIMATED
JUNE
1990 ESTIMATED
MARCH
COUNTY
JUNE
COUNTY
MARCH
SUBURBAN
COMMISSION
JUNE
SUBURBAN
COMMISSION
F - Safety Devices
- 3 Guide Rail 11 ,000 10,000 9,500 9,500 1,500 500
- 4 Railroad Protection 75,000 75,000 67,000 68,000 8,000 7,000
- 6 Edge Marking 51 , 000 51,000 43,000 44,000 8,000 7,000
- ,7 Stump Removal 25,000 25,000 23,000 23,000 2,000 2,000
TOTALS $2,457,000 $2,566,000 $2.197,000 $2,256,000 $260.000 $310,000
SPECIAL PROJECTS:
(a) Road #34, Rehabilitation of Belmont 20,000 20,000
West Bridge (County.s Share 50%)
(b) Road #7, Engineering, Rehabilitation 5,000 5,000
of Bothwell Bridge (County's Share 27.5%)
(c) Reserve for Winter Control and Spring 151,000 6,000
Breakup
(d) Repairs to Pavement, Road #35 Orwell 35,000
(e) Road #27 west of Highway #4 (Engineering) 3,000
TOTAL $2,633,000 $2.635.000
COUNTY OF ELGIN - ST. THOMAS SUBURBAN ROAD !COMMISSION
REPORT
I
"June 7, 1990
1. The Suburban Road Commission has control of the fOllowing
roads (as of July 1, 1990) after the annexation agreement
between the Township of Yarmouth and the City of St. Thomas
takes effect.
t
ST. THOMAS SUBURBAN ROAD COMMISSION
"MOVED BY:
R. FERGUSON
SECONDED BY: A. AUCKLAND
THAT THE DESIGNATION AS A SUBURBAN ROAD OF THE FOLLOWING ROAD IS
HEREBY REVOKED EFFECTIVE MAY 16, 1990; SUBJECT TO THE APPROVAL
OF THE MINISTER OF TRANSPORTATION OF ONTARIO.
(A) ROAD #52 FROM HIGHWAY #3 TO HIGHWAY #74 A DISTANCE OF 12.6
KILOMETERS.
CARRIED."
D. R. STOKES
I, ROBERT G. MOORE SECRETARY AND ENGINEER TO THE ST. THOMAS
SUBURBAN ROAD COMMISSION HEREBY CERTIFY THAT THE ABOVE IS A
CERTIFIED COpy OF A RESOLUTION PASSED ON MAY 16, 1990 BY THE
ST. THOMAS SUBURBAN ROAD COMMISSION.
R. G. MOORE, S.i~RETARY AND ENGINEER TO
THE ST. THOMA~ SUBURBAN ROAD COMMISSION
I
[
ST. THOMAS, ONTARIO
MAY 16, 1990
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the~ County Engineer's
Office at 11 :30 a.m. on Wednesday, May 16, 1990. All the members were present
as well as the Engineer.
The minutes of March 8, 1990 were read and approved.
The Engineer reported on the work to date stating that the projected
costs of asphalt patching on Suburban Roads have increased to approximately
$120,000. Thus, it would be necessary to reduce other expenses, if at all
possible, to a bare minimum and to reduce the projected resurfacing costs on
County Road #25 from the cost of $200,000 to $150,000. In addition, emergency
repairs including strengthening would have to be done on the Kettle Creek
Culverts (St. Thomas Reservoir) at a cost of $20,000. These costs would also
be added to the System unless other arrangements were made.
The City of St. Thomas and the Township of Yarmouth had agreed that
an interim Annexation Agreement would be effective on July 1, 1990. This
Agreement would remove the section of Road #30, south of Road #52, and approximately
500 feet of County #56 (Elm Street) from the Suburban Road System.
If Road #52 was deleted in its entirety from Highway #3 to Highway
#73, considerable cost saving would occur including projected asphalt patching
costs on Road #52 at the Reservoir and ongoing maintenance costs such as pavement
marking, shoulder grading, grass cutting, winter control, etc. The County of
Elgin Road Committee had already discussed the return of Road #52 and they were
of the opinion that it was a proper procedure as the Committee felt that patching
on County Road #16 and work at the intersection at Middlemarch were of prime
importance and should be done as soon as possible.
"MOVED BY: D. R. FERGUSON
SECONDED BY: A. AUCKLAND
THAT THE DESIGNATION AS A SUBURBAN ROAD OF THE FOLLOWING ROAD IS
HEREBY REVOKED EFFECTIVE MAY 16, 1990; SUBJECT TO THE APPROVAL OF THE
MINISTER OF TRANSPORTATION OF ONTARIO.
(A) ROAD #52 FROM HIGHWAY #3 TO HIGHWAY #74, A DISTANCE OF 12.6
KILOMETERS.
'jJ'
CARRIED. II
ST. THOMAS, ONTARIO
MAY 16, 1990
PAGE 2.
The Committee agreed to meet at 9:30 a.m. on Thursday, May 24, 1990
to conduct further business, to receive a new budget and to make a complete
Road Inspection.
/j) ~-
t/~ /.. .".......~ ----.,
CHAIRMAN
ST. THOMAS, ONTARIO
MARCH 8, 1990
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at thE~ County Engineer's
Office at 11:00 a.m., Thursday, March 8, 1990. Messrs Auckland and Stokes and
the Engineer were present.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE MINUTES OF JANUARY 4, 1990 BE APPROVED.
CARRIED."
The Engineer reported on the work to date noting that the winter
control expenditures were higher than in previous years.
Commission members reported on the Suburban Road Commissions meeting
at the Ontario Good Roads Association Convention.
The expenditures on the Commission's roads for 1989 were noted. It
was noted that the deficit of the City of St. Thomas from 1988 to 1990 had been
reduced.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE STATEMENT OF 1989 EXPENDITURES OF THE ST.. THOMAS SUBURBAN
ROAD COMMISSION AS DETAILED IN THE FIRST REPORT OF THE COUNTY OF
ELGIN ROAD COMMITTTEE TO THE FEBRUARY 21ST SESSION OF ELGIN COUNTY
COUNCIL BE ADOPTED AND FORWARDED TO THE COUNCIL OF THE CITY OF
ST. THOMAS FOR THEIR INFORMATION.
CARRIED."
The 1990 Budget (as attached and previously circulated to Commission
members) was discussed.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE BUDGET OF THE ST. THOMAS SUBURBAN ROAD COMMISSION IN THE
AMOUNT OF $600,750 AS DETAILED IN THE MARCH 1ST AND MARCH 2ND REPORT
TO THE COUNTY OF ELGIN ROAD COMMITTEE AND THE ST. THOMAS SUBURBAN
ROAD COMMISSION BE ADOPTED AND FORWARDED TO THE COUNTY OF ELGIN AND
Continued . .
ST. THOMAS, ONTARIO
MARCH 8, 1990
PAGE 2.
"MOVED BY:
A. AUCKLAND
SECONDED BY: D. STOKES
THE CITY OF ST. THOMAS FOR THIER APPROVAL. (BUDGET $600,000 SUBISDIZED
BY THE MINISTRY OF TRANSPORTATION OF ONTARIO AND $750 NOT SUBSIDIZED
BY THE MINISTRY OF TRANSPORTATION OF ONTARIO.)
CARRIED."
The Commission adjourned to the call of the Chairman, it being noted
that a Spring road inspection would occur in late April.
L"".....' ~~
...... /i ., .# (Y ~ ,. .~.,,~.. '~;,.~",___.~.,-""'<"~-".'"'''-'''''''''''''''
,'P~~~ .-;?/.."
i' ""'""
CHAIRMAN
:'t
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
TO THE WARDEN AND MEMBERS OF THE COUNTY OF ELGIN COUNCIL
YOUR ROAD COMMITTEE REPORTS AS FOLLOWS:
The following is a Summary of Expenditures on Elgin County and
St. Thomas Suburban Road Commission Roads in 1989.
In accordance with Ministry of Transportation of Ontario p'ractice,
Payroll Burden such as HOlidays With Pay, Sick Time, etc., have been
distributed to various projects and does not appear as a separate item.
(*See Note on Page 08.)
CONSTRUCTION
(A) BRIDGES:
1. Middlemiss Bridge over Thames River,
Road 014, Dunwich and Southwold Townships.
Construction and engineering costs (County
of Elgin share only). (Cost in 1988 was
$87,860.47.)
2. Road 045, Southwold Township. Repair of
Kettle Creek Culvert. (Total cost from
1987 to 1989 $793,735.42.),
3. Road 016, Dunwich Township. Repair of Talbot
$ 981,212.40
9 , 116 .48
9,308.43
Creek Culvert. (Total cost 1988 and 1989
$283,583.44.)
4. Gillets Bridge, Catfish Creek, Yarmouth Township. 100,000.00
Replacement of floor and strengthening of truss.
(Supplementary request of $100,000 approved by
Ministry of Transportation of Ontario under
construction. Rest of project charged to
maintenance.)
5. Tates Bridge Environmental Study, etc., 14,007.90
Dunwich Township. (County of Elgin's share.)
(Cost in 1988 and 1989 $20,165.41.)
TOTAL 'A' !L.l13.645.21
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
( B ) ROADS:
1. Road 92, Dunwich Township. Grading,
granular base, hot mix paving, etc.
(Cost from 1987 to 1989 $1,153,030.15.)
2. Road 922 (Fairview Avenue), Yarmouth
Township. Grading, granular base,
paving, etc. (*See also St. Thomas
Suburban Road Commission construction.)
[Total County and St. Thomas Suburban
Road Commission expenditures
$184,901.07. ]
3. Road #14, Dunwich and Southwold Townships;
south approaches to Middlemiss Bridge,
grading, granular base, hot mix paving, etc.
4. Land Purchase and Legal Land Surveying, etc.
Road 92, Road 94, Road 914, Road #22, Road 943,
etc.
5. Road 923 (Joseph Street Hill), Port Stanley
Engineering and soil tests.
6. Surveys, Engineering projects, etc., on
new work.
7. Road 930 (Radio Road), Yarmouth Township.
Land purchase, grading, granular base,
paving, Glanworth Drain Culvert, etc.
(Project cost 1988 and 1989 $800,371.78.)
8. Road #45 (Smoke Road), Southwold Township.
County of Elgin's share of flashing light
signals, Canadian National Rail crossing.
:~
PAGE 2.
$ 408,081.39
139,770.99
173,461.92
42,775.19
r..
6,798.68
32,557.18
400,356.47
8,722.13
TOTAL 'B' 11,212.523.95
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.
1. Road #14 (portions) from Highway 93 to Road #16.
Southwold and Dunwich Townships.
2. Road 918, Southwold Township westerly from
Highway #4 to Green Lane Landfill Site.
$259,514.14
238,739.89
Conti nued . . .
COUNTY: OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
~~
PAGE 3.
(C) ASPHALT RESURFACING INCLUDING SHOULDERING, ETC.: (CONTINUED)
3. Road #20, Southwold Township. Union Road 45,760.85
between Boxall Road and Lot 15,' North and
South of Union Road. Completion of 1988 work.
4. Road #24, Malahide and Yarmouth Townships.
Port Bruce westerly, top coat of asphalt.
(Minor trimming required ~n 1990.)
5. Road #46, Bayham Township. Highway #3
to Corinth. Completion of 1988 work,
except at Road #46 intersection.
6. Road #52, Malahide and South Dorchester
Townships. East of Village of Springfield
limits. Completion of 1988 work.
7. Road #52, Malahide and South Dorchester
Townships. West of the Village of
Springfield limits to Highway #73.
Completion of 1988 work.
8. Road #52, Malahide, South Dorchester and
Yarmouth Townships. Between Highway #73
and Highway #74. Completion of 1988 work.
TOTAL 'C'
(D) MISCELLANEOUS:
1. Credit Machinery Ownership Costs, etc.
2. Credits from Accounts Receivable,
Miscellaneous Machine Accounts and
Townline Accounts.
3. New and Used Machinery and Major Repairs
to Equipment presently owned.
4. Landscaping at Whites Station Garage, fencing
and balance of account from removal of old
Hangar not covered by Insurance.
5. Garage Buildings at Whites Station including
materials, erection costs to end of December,
engineering costs, foundations and grading, etc.
1:70,247.61
152,913.97
7,370.31
12,308.65
40,937.65
~827.793.07
$ 24,991.17 CR.
46,929.84 CR.
469,177.65
24,586.39
396,816.79
Continued . . .
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
l~
PAGE 4.
(D) MISCELLANEOUS: (CONTINUED)
6. Drainage Assessments charged against
47,607.74
County Roads.
TOTAL '0' ~66.267.56
TOTAL COUNTY CONSTRUCTION iiJ>20.229.79
(E) ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION:
1. Land purchase including Road #26 (St. George
Street) .
$ 1,270.71
2. Miscellaneous Surveys.
3. Road #29, extension of Lindsay Culvert with
precast concrete box. Completion of 1988
work.
731.42
3 , 1 00 . 1 0
4. Road #22 (Fairview Avenue), construction.
(St. Thomas Suburban Road portion of
construction.)
5. Road #26 (St. George Street) construction
45,130.08
42,314.35
including curb and gutter work at
intersection and curves, engineering work,
utility relocation, miscellaneous work.
6. Drainage Assessments, Road #22 and Road #26. 94,732.00
TOTAL ST. THOMAS SUBURBAN ROAD
COMMISSION CONSTRUCTION !t187.278.66
TOTAL CONSTRUCTION BY COUNTY OF
ELGIN AND ST. THOMAS SUBURBAN
ROAD COMMISSIONl!,207.508.45
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
PAGE 5.
MAINTENANCE - COUNTY ROADS
*NOTE: Letters and Numbers correspond to Ministry of Transportation Account
Numbers.
A - Culverts and Bridges
- 1 Bridge Maintenance
- 1 Bridge Inspections
- 1 Bridge Cleaning and Washing
- 2 Culvert Maintenance
- 2 Culvert Inspections Including
Pipe Arches, Etc.
- 2 Superspan Inspections And
Engineering, Pipe Arch Culvert
Replacement Engineering
B - Roadside Maintenance
- 1 Grass Cutting
- 2 Tree Cutting
- 4 Drainage
- 5 Roadside Maintenance, Washouts,
Shouldering, Etc.
- 6 Tree Planting
- 7 Drainage Assessments (Repairs
Only)
-11 Weed Spraying
ST. THOMAS
SUBURBAN RO~\D
COMMISSION
COUNTY ROADS ROADS TOTAL
$ 41,405.53 $ 100.00 $ 41,505.53
3,238.58 130. 10 3,368.68
12,126.30 2 , 140. 61 14,266.91
2,502.35 1,597.7'8 4, 1 00. 1 3
5,055.40 233.4,8 5,288.88
3,612.43 ---. 3,612.43
99,679.40 8,925.09 108,604.49
165,163.19 2,279.19 167,442.38
136,343.76 6,535.33 142,879.09
6,943. 13 9,779.56 16,722.69
7,549.69 ~ ---, 7,549.69
1,287.12 --- 1,287.12
745.75 --- 745.75
C - Hard Top Maintenance (Paved Roads)
- 1 Repairs to Pavement (General
Patching, Etc.) 27,520.78 16,747 .2~3 44,268.01
- 2 Sweeping 27,389.11 1 ,311. 06 28,700.17
- 3 Shoulder Maintenance (Gravelling) 84,565.05 18,436.69 103,001. 74
- 4 Surface Treatment 127,027.30 --.. 127,027.30
- 5 Shoulder Maintenance, General
Grading, Etc.) 28,922.54 2,556.63 31,479.17
- 6 Machine Laid Hot Mix Asphalt
Patching 30, 162. 18 ---. 30, 162. 18
o - Loose Top Maintenance (Gravel Roads)
- 2 Grading Gravel Roads 57,761.88 4, 340 .2~7 62 , 102. 15
- 3 Dust Control 80,271.90 8,690.99 88,962.89
- 4 Dust Control (Prime) 3,633.23 5,242. ~6 8,875.39
- 5 Gravel Resurfacing 138,439.49 17,895.S1 156,335.00
E - Winter Control
- 1 Snow Plowing 130,220.96 9,531.49 139,752.45
- 2 Sanding and Salting 395,933.74 70,873.08 466,806.82
- 3 Snow Fence (Kent Townline) 414.50 ---. 414.50
- 4 Winter Standby 39,276.48 6,401.78 45,678.26
Total Winter Control 565,845.68 86,806.35 652,652.03
1985 Winter Control - $533,197 1987 Winter Control - $483,406
1986 Winter Control - $739,173 1988 Winter Control - $482,938
~'t
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
MAINTENANCE - COUNTY ROADS
F - Safety Devices
- 1 Pavement Marking (Centre Line)
- 2 Signs
- 3 Guide Rail
- 4 Railroad Protection
- 6 Edge Marking
- 7 Stump Removal And Cleanup
COUNTY ROADS
$ 43,618.88 $
155,341. 38
9,093.68
67,189.36
38,229.33
52,109.01
ST. THOMAS
SUBURBAN ROAlD
COMMISSION
ROADS
12,020.410
8,855. 91~
1,740.69
8,531. 60
6,993.06
TOTALS
$2,022,773.41 $ 231,889.72
MAJOR MAINTENANCE PROJECTS
A - Culverts and Bridges
- 1 Culvert Replacement Road #48
at Lot #3, Yarmouth Township
Completion of 1988 Work $
- 2 Culvert Replacement Road #48
at Lot #9, Yarmouth Township
Completion of 1988 Work
- 3 Repairs to Expansion Joint
and Painting of Structural Steel
at Expansion Joints
Road #3, Aldborough Township
Wardsville Bridge
Work by County of Middlesex
(County of Elgin Share)
- 4 Road #14, Iona Bridge Repairs
- 5 Gillets Bridge - Strengthening
Truss and Floor Replacement
(Expenditure in excess of
Construction Supplementary in
amount of $100,000.)
B - Drainage
- 1 Curb and Gutter Replacement
Paving, Etc., Road #8
Village of Dutton
Completion of 1988 Work
C - Hard Surface Maintenance
- 1 Repairs to Road #20, Shedden
(Southwold Township)
Highway #3 South
Curb and Gutter, Base and Paving
Completion of 1988 Work
- 2 Repairs to Road #57, Southdale
Road, Yarmouth Township
Approximately 1 Km Hot Mix Asphalt,
Shouldering, Etc.
COUNTY ROADS
S1. THOMAS
SUBURBAN ROAD
COMMISSION
ROADS
1,736.48 $ .\,
2,234.51
20,608.42
55,815.64
34,447.34
7,739.08
4,768.64
49,103.89
PAGE 6.
TOTAL
$ 55,639.28
164,197.32
10,834.37
75,720.96
45,222.39
52,109.01
$2,254,663.13
TOTAL
$
1,736.48
2,234.51
20,608.42
55,815.64
34,447.34
7,739.08
4,768.64
49,103.89
;t
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
PAGE 7.
MAJOR MAINTENANCE PROJECTS
S1. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
- 3 Engineering Road #27
West of Highway #4 to Road #20
for Future Pavement and
Drainage Improvement
$
2,540.30 $
$
2,540.30
TOTALS
$ 129.890.41 $ 49.103.89
$ 178.994.30
TOTAL OF MAINTENANCE
$2.152.663.82 $ 280.993.61
$2.433.657.43
OVERHEAD
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
-
1. Superintendence, Including County $150,395.87 $13,077.90 $163,473.77
Engineer, Assistant Engineer,
Superintendents and Vehicles.
2. Clerical. 101,510.45 8,827.00 110,337.45
3. Office and Computer. 35,540.05 3 ,~90 . 70 38,630.75
4. Garage (Stock and Timekeepers, 122,576.21 10,658.80 133,235.01
Maintenance, Heat, etc.)
5. Tools. 22,210.64 1,931.36 24,142.00
6. Radio. 5,217.27 453.68 5,670.95
7. Needs Study Update and Traffic 20,339.40 2,326 .17 22,665.57
Counts.
8. Training Courses. 28,745.42 2,499.60 31,245.02
9. Miscellaneous Insurance. 2,167.52 188.48 2,356.00
10. Permits. 3,220.00 CR. ------ 3,220.00 CR.
11. Undistributed Fringe Benefit 29,650.72 2,578.32 32,229.04
Charges.
12. Deferred Time. 12,745.69 CR. ------ 12,745.69 CR.
-
TOTALS $502.387.86 $45.632.01 $548.019.87
Overhead is charged against the St. Thomas Suburban Road Commission Roads on a
percentage basis of the cost of construction and maintenance on the St. Thomas
Suburban Road Commission Roads, as a percentage of all construction and maintenance
on both St. Thomas Suburban Roads and County Roads (Urban Rebates, Equipment
Purchases, Drainage Assessments, Items Not For Subsidy, etc., are not considered
in determining the overhead percentage). In 1989 as in 1988 the Overhead charge
to the St. Thomas Suburban Road Commission was 8%.
(*Note: Not all Overhead items are charged against the St. Thomas Suburban Roads.)
;'1:
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
PAGE 8.
MISCELLANEOUS
1. Rebates to Town of Aylmer and various Villages of 25% of their
Road Levy (subsidized by the Ministry of Transportation at
50%) is $95,185.95.
2. Payroll Burden costs including labour totalled $675,606.97
in 1989 and were distributed in accordance with Ministry
of Transportation standard practices to the various
operations and equipment repair, etc.
This was distributed by computer at a rate of 36.5% on labour.
The difference between the actual cost and the amount
distributed by computer was $32,229~04 and is shown
as a charge against Overhead.
3. The large Deferred Time Credit arose as a result of a
large amount of Winter Control time worked in '
December 1989. The balancing amount was charged to
Winter Control time. This credit ($12,745.69) will be taken
in 1990 by employees and will appear as a charge on' our
1990 budget.
ITEMS NOT SUBSIDIZED BY THE
MINISTRY OF TRANSPORTATION OF ONTARIO
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS - TOTAL
1. Invoices from County Clerk's Office $ 5, 301. 61 -------- $ 5,301.61
Re: Preparation of Payroll.
2. Meetings with other Municipalities, 1,958.75 -------- 1,958.75
etc.
3. Contributions and Retirements. 69.87 -------- 69.87
4. Memberships. 337.00 -------- 337.00
5. Payment of Accumulated Sick Time to 12,583.08 -------- 12,583.08
Employees still in Employment of the
County of Elgin.
6. Urban Rebates on the Portion of Road 2,430.90 -------- 2,430.90
Levy that is Not Subsidized.
7. Contribution from Green Lane Landfill 19,923.28 CR. -------- 19,923.28 CR.
toward Road Ul8 from Highway U4
to the landfill site.
8. Sale of Unsubsidized Land. 5,593.21 CR. -------- 5,593.21 CR.
9. Insurance not subsidized by the 6,966.00 932.00 7,898.00
Ministry of Transportation of
Ontario (Environmental and
Liability Policies).
Continued . . .
;1
COUNTY OF ELGIN ROAD COMMITTEE
FI RST REPORT
FEBRUARY 21, 1990 SESSION
},.
PAGE 9.
ST. THOMAS
SUBURBAN ROAlD
COMMISSION
COUNTY ROADS ROADS TOTAL
10. St. Thomas Suburban Road
Commission Fees, and Expenses,
Memberships, etc.
376.30
376.30
TOTALS
$4.130.72
$1.308.30
$5.439.02
In addition"the sum of $25,000 has been.paid to the County of Elgin alS Performance
Bonds to ensure that work required for severances and rezonings are completed.
These funds are held by the Treasurer and will be repaid (without interest)
to the various individuals, etc., when they have completed their obligations.
SUMMARY OF EXPENDITURES
ST. THOMAS
SUBURBAN ROAD
COMMISSION
COUNTY ROADS ROADS TOTAL
(A) Construction. $4,020,229.79 $187,278.66 $4,207,508.45
(B) .\
Maintenance. 2,152,663.82 280,993.61 2,433,657.43
(C) Overhead. 502,387.86 45,632.01 548,019.87
(D) Urban Rebates (subsidized). 95,185.95 --------... 95,185.95
(E) Items Not For Subsidy. 4 , 130.72 1,308.30 5,439.02
-
SUB-TOTALS $6,774,598.14 $515,212.58 $7,289,810.72
ADD: 1989 Stock Balance 226,876.36 ----------. 226,876.36
-
SUB-TOTALS $7,001,474.50 $515,212.58 $7,516,687.08
DEDUCT: 1988 Stock Balance 98,987.86 ----------. 98,987.86
-
TOTALS $6.902.486.64 $515 .212 .5~~ U.417.699.22
(* Total for Ministry of Transportation Subsidy is $7,417,699.22 less $5,439.02 or
$7,412,260.20.)
[Regular and Supplementary Expenditures.]
COUNTY OF ELGIN ROAD COMMITTEE
FI RST REPORT
FEBRUARY 21, 1990 SESSION
)~
PAGE 10.
CALCULATION OF NET COUNTY EXPENDITURES
The Ministry of Transportation provided subsidies in 1989 as follows:
1. 50% Subsidy on Urban Rebates of $47,592.97 on expenditures amounting to
$95,185.95. '
2. Subsidy of $5,431,507.03 on general expenditures of $7,412,260.20.
3. 80% Subsidy on expenditures pertaining to the Tates Bridge Environmental
Study, etc., to a maximum expenditure of $14,000.00 ($11,200.00 Subsidy).
4. 75% Subsidy to a maximum of $300,000.00 for Road 030 (Radio Road) construction
on a maximum expenditure of $400,000.00.
5. 80% Subsidy to a maximum of $80,000.00 for replacement of the Gi11ets Bridge
deck (expenditure $100,000.00).
MINISTRY OF
TRANSPORTATION
SUBS IDY
COUNTY AND
ST. THOMAS
SUBURBAN
ROAD COMMISSION TOTAL
PORTION EXPENDITURE
Urban Rebates (Subsidized) $ 47,592.97 $ 47,592.98 $ 95,185 .95
Regular Expenditures 5,431,507.03 1,371,202.85 6,802,709.88
4.
Tates Bridge Environmental Study 11 ,200 . 00 2,807.90 14,007.90
Road 030 (Radio Road) Construction 300,000.00 100,356.47 400,356.47
Gi11ets Bridge 80,000.00 20,000.00 100,000.00
Items Not Subsidized by Ministry of --------- 5,439.02 5,439.02
TOTALS $5.870.300.00 $1.547.399.22 $7.417.699.22
Average rate of subsidy on regular expenditures of $6,802,709.88 is 79.843%.
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
}~
PAGE 11.
CALCULATION OF AMOUNT PAYABLE BY CITY OF ST. THOM~\S
TOWARD THE ST. THOMAS SUBURBAN ROAD COMMISSION ROAD SYSTEM
Total Expenditures by St. Thomas Suburban Road Commission
(See Page 9.)
Expenditures Subsidized by the Ministry of Transportation
Rate of Ministry of Transportation Subsidy 79.843%
Subsidy Payable on St. Thomas Suburban Road Commission
Expenditure is
$ 515,212.58
513 , 904 . 28
COST TO COUNTY OF ELGIN
FOR 1989
$ 410,316.59
-
$ 515,212.58
410,316.59
-
$ 104,895.99
52,447.99
3,123.56
$ 55,571.55
$ 52,900.00
$ 2. fill. 55
$7,417,699.02
5,870,300.00
52,447.99
$1.494__ 951.03
TOTAL EXPENDITURES
LESS: MINISTRY OF TRANSPORTATION SUBSIDY
BALANCE
PAYABLE BY THE CITY OF ST. THOMAS (50%)
ADD: DEFICIT FROM 1988 OPERATION
SUBTOTAL
DEDUCT: 1/2 MILL CONTRIBUTION FROM ST. THOMAS
FOR 1989
DEFICIT TO 1990
TOTAL EXPENDITURES COUNTY AND ST. THOMAS SUBURBAN ROADS
LESS: Credits (a) Ministry of Transportation Subsidy (Page 10)
(b) Cost to City of St. Thomas of St. Thomas
Suburban Road Commission System (See above.)
In 1989 the County of Elgin Road Levy was $1,538,000.
In 1989 Payment Vouchers total'led $9,159,936.01 (as the entire contract for
Middlemiss Bridge went through the County of Elgin books).
In 1988 Payment Vouchers totalled $7,933,877.90 and $7,707,228.52 in 1987.
The difference between the Total Voucher Payments and the Total Road Expenditures
was $1,742,236.79 and included:
(a) Charges to County of Middlesex regarding construction of the Middlemiss
Bridge on Road #14 in the amount of $981,126.77.
(b) Interest charges to County of Middlesex regarding construction of Middlemiss
Bridge in the amount of $24,986.67.
(c) Surface treatment work for various municipalities including the City of St.
Thomas and the Elgin County Board of Education ($187,642.64).
(d) Maintenance work on Townline Roads and Bridges. (The County of Middlesex,
the County of Oxford and the Region of Haldimand-Norfolk.)
COUNTY OF ELGIN ROAD COMMITTEE
FIRST REPORT
FEBRUARY 21, 1990 SESSION
:~
PAGE 12.
(e) Charge to Ministry of Government Services for construction of entrance and
parking lots, etc., at Ontario Psychiatric Hospital and County Road #45
($101,065.45).
(f) Asphalt paving contract for Township of Yarmouth and Ministry of Government
Services.
(g) Removal of old hangar building at White's Station. Relocation of Radio, etc.
(Paid by our insurance company - $38,567.)
(h) Work on various Municipal Drains, materials sold and work performed for
municipalities and others.
The County of Elgin in 1989 parti~ipated in a Government of Canada Summer
Incentive Program called Challenge '89 (Surveying Assistant) with a net grant to
the County of $2,907.00.
The Road Department was requested to have personnel available for a Mosquito
Control Program for the prevention of encephalitis. The cost of $78.00 was
charged to the General Government Account.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
CHAIRMAN
1"
;'\'
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
MARCH :2, 1990
TO THE CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION
AND THE CHAIRMAN AND MEMBERS OF THE COUNTY OF ELGIN ROAD COMMITTEIE:
Herewith please find attached to this report a joint budget for
the County of Elgin and the St. Thomas Suburban road system with the
total expenditures approved by the February Session of County Council
with the subsidized portion at $7,950,000 and composed of a regular
spending objective of $7,145,000 and supplementary requests for the
Tates Bridge of $15,000, Road #30 construction of $280,000, Lings
Bridge engineering at $10,000, Road #43 construction of $500,000 and
Items Not Subsidized at $22,000. The estimated cost of all costs to
the County of Elgin was $1,600,000 and a levy of this amount was
approved by County Council.
Unfortunately this is not a "good news" budget. Our fixed cost
allocation is estimated to be overspent by $180,000 the asphalt resurfacing
portion of the construction budget is reduced by this amount.
PAYROLL BURDEN
According to the Ministry of Transportation of Ontario practice,
Payroll Burden is added to all items involving County labour other than
those items in payroll burden itself. Thus all maintenance, construction,
overhead and charge outs involving County labour are charged a portion
of the payroll burden. The payroll burden is estimated at 39% and is
automatically added to all accounts by our computer instead of being
done manually at the end of the year. Thus a debit or credit will
appear and will reflect the difference between the calculated amount
and actual amount. Payroll burden has been increased considerably this
year particularly in items that the County is unable to control. This
includes Unemployment Insurance and Canada Pension which have both
increased approximately 9%. There is also a considerable increase in
O.H.I.P. costs. Part of this (over $5,000) is reflected in the cost
for December 1989 that we were not invoiced for by the Payroll Department
until 1990. Although this extra cost should disappear in 1991, we can
I
rest assured that the Provincial Government will figure out a way to
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
~t
PAGE 2.
make us pay for 13 months in 12.
Until a contract is completed with the Road Department Employees'
Association it is difficult to know the extent of certain benefit
costs. Some of the estimates are at best just estimates. Although the
difference between the figure of 371% that we used for payroll bUlrden
in 1989 and 39% in 1990 does not seem large it does mean an automatic
increase of 4% on labour costs. This is without any general increase
in labour rates although the total labour of $334,000 in the payroll
burden does carry an estimated increase of 6%.
URBAN REBATES
Urban rebates are estimated at $106,000 but the exact amount will
not be known until the County assessments have been adopted by County
Council on March 27th. After this time an adjustment mayor may not be
required. Last year subsidized urban rebates were $95,200. This
increase reflects not only the 4% increase in the County road levy but
an estimated increase in the percentage that will be paid by the urbans
as compared to previous years.
DRAINAGE ASSESSMENTS
Drainage assessments are estimated at $75,000 which is under the
Ministry of Transportation of Ontario allocation of $94,300 earned by
the 3 years' previous average expenditure. (This difference will help
offset anticipated maintenance costs in excess of the Ministry of
Transportation of Ontario allocation.) $50,000 is the anticipated
Suburban Road Commission expenditure. On Road 926 (St. George Street)
$49,000 and Road #22 (Fairview Avenue) $1,000. The remainder is a
total of a number of smaller drainage assessments on various County
roads.
$50,000 of this expenditure is work which is already underway by
the Township of Yarmouth on County Road #26 (St. George Street); $25,000
is the estimated cost on various County roads and the estimated Suburban
cost for the Barry Drain on County Road #57 (Southdale Road).
OVERHEAD
The total overhead is expected to increase by some 6% from last
year. We are fortunate that no new programs are absolutely required
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
It
PAGE 3.
and it is expected that some costs incurred in previous years will not
be repeated. Our clerical costs are up somewhat as we have four clerical
positions where for most of 1989 we had only three. We expect superintendence
costs to be up somewhat as we expect more time to be charged to
superintendence by the Assistant Engineer, the Staff Engineer and the
Assistant Superintendent. The sum of $12,000 is shown as a retirement
benefit being the old sick time credits carryover. There is no one
scheduled to retire in 1990, but an amount of $12,000 to $15,000 should
be retained in the budget at least until near year end.
We expect the training course costs to remain high. We are again
required to provide a St. John's Ambulance First Aid Course. We have
added a course on air brake licences in an endeavour to assist employees
in passing the tests when their licence renewals are required after the
1st of May.
We are also carrying forward a deferred time debit of $14,000
which was charged against winter control in 1989. Usually at the end
of the year the debits and credits are minor and are not considerl~d in
~
the next year's budget, but due to the unusually high winter control in
December it is necessary to carry this amount forward in the budgl~t.
Even without the deferred time charge and the retirement benefits the
total increase would be in the order of 2%.
Unfortunately there is no room for betterment projects. All costs
such as fencing and landscaping at the Whites Station Garage and l~eplacement
of half of the roof on our present work garage must be obtained from
our new machinery budget.
MAINTENANCE
Unfortunately the attached maintenance budget gives us littll~
leeway to manoeuvre even in the case of a desirable maintenance betterment
or a required maintenance project (ie., bridge floor collapsing).
The estimated cost of total maintenance is $2,633,000 which jincludes
a reserve for winter control and spring breakup of $151,000. Winter
control is estimated at $78,000 more than in 1990 than in 1989. Perhaps
the only saving grace is that most of our salt bills were paid up to
the end of 1989. Unless We are careful this year we would be in the
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
;~
PAGE 4.
same situation that we have been in prior to 1988 and 1989 when a large
number of salt bills were outstanding at the end of each year. It is
practically impossible to estimate winter control costs and although we
can always hope for a good March and an open Fall, this is not always
the case.
The maintenance budget will have to be reassessed in early May.
We have increased the estimate for repairs to pavement as we
believe that this might be a year of severe breakup. We had planned to
do a considerable amount of machine hot mix asphalt patching last Fall
but were unable to do so, thus this work will also be required in 1990
resulting in a reduction in estimates for other maintenance: categories.
Reluctantly we have reduced such items as surface treatment and application
of shoulder gravel.
Money is shown for gravel resurfacing on Road #9 and Road #5 in
West Elgin (a total of 37 kilometers at a normal rate of 600 ton per
kilometer and will require over 22,000 tons of granular 'A' which will
cost us in the order of $160,000, supplied and delivered). This ,~ill
4.
take a contractor nearly a month to apply. We have estimated $14,000
for small areas plus spring breakup, etc., and are estimating the
application of gravel on Road #37 from Highway #73 to Avon at a total
cost of $30,000 of which $15,000 is the County of Elgin's share. As
the County of Middlesex has indicated that they have no funding for
this gravel this year we will try and hold off, if possible, to do this
gravelling in the fall so Middlesex will be able to pay us for their
portion in early 1991.
We have no idea when Middlesex wi 11 have funds available for the t'econstruction
of this road.
We expect bridge and culvert maintenance to increase considel'ably
as in 1989 we did not have to replace any small culverts. This was an
unusual situation and cannot be expected to continue. Ordinary bridge
maintenance is estimated at approximately $44,000; bridge and culvert
inspections are estimated at approximately $10,000; cleaning and '~ashing
of bridges, etc., is estimated at $15,000; Super Span culvert monitoring
is estimated at $3,000 with a reserve of $5,000 for engineering and
COUNTY OF ELGIN ROAD DEPARTMENT'
1990 BUDGET
}~
PAGE 5.
shoring at Players Culverts. Unless we get some answers soon it will
be necessary to shore portions of the culvert in the early springl to
protect ourselves.
Some engineering work will be required on our Super Span culverts
including further minor soils tests at the Van Order Culvert on Road
642 east of Port Burwell in the light of new discoveries and technology
developed by Dr. Ian Moore (a consultant with Golder Associates).
Most other maintenance categories are a case of do what we have to
do, hold the line and try to maintain what we have, rather than to
improve it.
The improvements shown in the budget are the rehabilitation of the
Belmont West Bridge over Kettle Creek (with the County of Elgin's share
being 50%), the County of Middlesex has agreed to the expenditure on
this bridge. If this bridge is not rehabilitated shortly there ~'ill
not be a bridge to rehabilitate. The Bothwell Bridge over the Thames
River on the Orford-Aldborough Townline is also falling into this
category. This bridge was erected 33 years ago and is showing severe
\
steel corrosion and concrete damage. The County of Kent has engaged a
consultant to do a complete report with the thought of rehabilitating
the structure in 1991. We expect a considerable cost for rehabilitation
which will have to be placed in our construction. budget as our maintenance
funds will not be sufficient to provide for it.
The maintenance bUdget does not allow for any improvements on
roads such as Road 657 (Southdale Road), Road 627 west of Highway 64,
Road 635 at Orwell or Road 618 at Lawrence Station, etc. Funds would
only be available if the reserve for winter control and spring breakup
are not used or if funds are taken from the construction budget. When
winter control costs and spring breakup costs have been fully analyzed
the Committee will be in a position to make a decision as to whether or
not any of these projects proceed.
Stump removal estimates have been cut in half. Some work will be
required as a serious washout is again appearing east of Port Burwell
on Road 642. Stump removal for construction projects such as Road 643
and Road 64 will have to be charged to the construction project as
there is not sufficient funds in the maintenance allocation for this
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
:~
PAGE 6.
work.
MACHINERY, HOUSING ALLOCATION AND GRAVEL PIT RESTORATION
The Ministry of Transportation of Ontario allocated the sum of
$705,000 (as requested) for this category. Included in this cate!lory
was $20,000 for Pleasant Valley Pit restoration. We now estimate this
cost to be $35,000 inasmuch as the Ministry of Natural Resources and
the Township of Yarmouth are forcing us to completely change our pit
roads and do certain rehabilitation work in the pit which was not
previOUSly planned. This work is now underway and must be completed by
early summer.
The machinery purchased to date and charged to the 1990 budget
totals a net cost of $225,000. Our allocation for this was slightly in
excess of this amount, however the excess will be required to complete
work at the two garages at Whites Station as we had estimated that they
would have been substantially completed by the end of 1989 when our
update information was sent to the Ministry of Transportation of Ontario
in mid 1989.
We will require the replacement of one of our tandem trucks this
year which should be done in mid-summer. The attached truck replacement
report was done last November for attachment to our Needs Study Update.
We have spoken at some length for a number of years with regard
to a salt and sand storage building at Whites Station. Our present
building is uneconomical to repair or expand as much of the material is
rotten. Unfortunately the present salt strike shows our vulnerability
to "just in time delivery" and undoubtedly we should have more material
in storage so we are able to overcome these problems. Our present
thinking is that the large storage should be erected at Whites Station
as material can be economically trucked to outposts at Dutton andl
Straffordvi11e. The buildings for these areas would not be required
(although they may be required at some time to stop the elements leaching
out the salt). If we are required to protect all materials by the
Ministry of Natural Resources prior to their use then we will have to
build small buildings for salted sand storage at both locations.
All costs for landscaping, fencing, etc., at Whi tes Station as
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
}~
PAGE 7.
well as the replacement of approximately half the roof at our prE!Sent
garage will have to be taken from our equipment and housing budget.
When we finish the erection of the building, landscaping and complete
the roof repair we will reasses our needs, equipment needs and funds
available.
CONSTRUCTI ON
Like the fixed costs budget (maintenance, overhead, etc.) the
construction budget does not include any monies that can be diverted to
any emergency situation. Emergencies can only be dealt with by terminating
projects that are in the early stages of construction.
MINISTRY OF TRANSPORTATION OF ONTARIO CONSTRUCTION ALLOCATIONS
The Ministry of Transportation of Ontario allocates money in two
parts:
1. Road and bridge construction.
2. Asphalt resurfacing.
The Ministry of Transportation of Ontario allocations originally
provided for $1,862,000 for asphalt resurfacing. The Ministry y'equires
that this allocation be maintained as much as possible. In 1989
approximately $1,000,000 was removed from this allocation for the
construction of the Middlemiss Bridge as the Ministry did not provide
alternate funding and as it was necessary to keep a balanced work load
for County forces, a certain amount of County construction had to
proceed. We find this year that it is necessary to divert funds from
asphalt resurfacing in the amount of $280,000; $180,000 of this will be
required for maintenance (the reserve of $150,000 for winter control
and spring breakup is a portion of these funds). The sum of $100,000
is also diverted to assist with the completion of the Middlemiss Bridge.
ASPHALT RESURFACING
Inasmuch as our asphalt resurfacing was more than cut in half in
1989 and it appears that spring breakup and asphalt deterioration
through the winter of 1989 and 1990 will be serious our asphalt resurfacing
projects must be kept to a minimum. If this is not done then several
years down the road we will have severe pavement breakup and additional
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
),.
PAGE 8.
costs over and above that of normal resurfacing, as we have some roads
that were done in the mid-60's that have not been asphalt resurfaced
(such as Road #27 between Union and Sparta).
Money is allocated in three categories for asphalt resurfacing:
1. $200,000 for the St. Thomas Suburban Road Commission. This will
allow them to start their major project of asphalt resurfacing on
Wellington Road. It has been recommended that they confine their
work to a portion of the road between Road #48 and Road 052. This
is one of the worst sections of road, not only is resurfacing
required but also geotextile reinforcing. This is presently being
investigated and recommendations from our soils consultant, Golder
Associates will have to follow to obtain Ministry of Transportation
of Ontario subsidy.
Engineering surveys will also be required for intersection
channelization designs. Full channelization including left hand
storage lanes are required at Road 048 and Road #52 and Road #26
(St. George Street) and Edgeware Road (former Road #29). Lesser
designs may be satisfactory on the road allowance between Concessions
'B' and 'C', Southwold Township and at the Yarmouth-Westminster
Townline.
2. Money is estimated to complete projects started in 1988 and 1989
including Road #24 Yarmouth and Malahide Townships which is mostly
trimming, shouldering, etc.
It is also necessary to complete our work on Road #18 west of
Highway #4. Two areas not resurfaced last year are showing severe
distress at the present time.
It is also necessary to complete our work on Road #14 (two locations,
one being in the Hamlet of lona and the other just north of the
lona Bridge).
3. New work should be designated after spring breakup and criteria
attached on the budget sheets followed as much as possible.
County Road #45 (Smoke Road) north of Middlemarch toward Highway
#3 is showing very severe deterioration and rutting in the past
year and it appears if remedial work is not undertaken promptly
the road will become seriously distressed.
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
:~
PAGE 9.
In addition to the work shown on page #2 of the asphalt resurfacing
guide one must remember that work on Road #2 between Road #3 and West
Lorne will be required within a year or so as well as work on Road #3
north of Rodney and urban sections in both Rodney and West Lorne.
Several of our other Villages including Road #21 (Warren Street)
in Port Stanley and Road #52 in Springfield will also have to have work
done on them.
It is likely that the Wellington Road project will take a minimum
of three years and perhaps longer as the Commission will not be able to
afford much more then $200,000 to $250,000 per year and the channelization
and geotextile will be very expensive.
It is proposed that we complete our work in Concession XIII on
Road #30 (Radio Road) prior to starting work on Wellington Road so that
traffic on the east side of St. Thomas can use Road #30. (This of
course depends on approval of our supplementary requests.)
ROAD AND BRIDGE CONSTRUCTION
The total available for road and bridge construction is $1,459,000
and is composed of $42,000 for the St. Thomas Suburban Road Commission.
This money will allow them to complete Road #22 (Fairview Avenue) at
Road #27 intersection and to complete work on St. George Street (Road
#26) which includes erosion control on the hill and paving, etc., near
the St. George Street Bridge. With this work and the payment to Yarmouth
Township for outstanding drainage assessments. Work would be completed
on the road until such time as a road authority decides to divert the
road through Cowan Park. At this stage it would be necessary to move
the travelled pavement of St. George Street hill to the east, widen the
Canadian National crossing, move the signals, complete the diversion,
and in all likelihood place curb and gutter and storm drains on the
hill. Although this work is not an immediate priority, increasing
traffic on St. George Street makes it an outstanding need and should be
considered by the road authority "in charge" within a five year period.
Money is estimated to complete work started in previous years
including the Middlemiss Bridge, Road #2 in Dunwich, Road #14, the
Middlemiss Bridge approaches and railway crossing protection on Road
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
!~
PAGE 10.
032 in Malahide Township which has been installed but to date no invoice
received from the Canadian National Rail.
Money is required for land purchase, continuing surveys and engineering
work, not only for projects coming up but also for minor surveys required
throughout the year. The $25,000 shown will only take care of some
miscellaneous work and surveys which have been authorized on Road Os as
well as the County's share of Cedar Bend work.
Some funds should be appropriated for Road 04 in Aldborough Township
not only for engineering surveys, etc., but also to provide for stump
removal, etc., in the early spring. If we are fortunate enough to
obtain supplementary funding on Road 043 we would presume that Committee
would continue with their present priority programe and if such is the
case certainly portions of Road 04 should be ready so that construction
could be proceeded with, with a minimum of delay.
New work would include stage fill construction as far as possible
on Road 037 at the Harrietsville Drain Bridge and includes engineering
work which has presently been authorized. It is necessary that this
stage construction proceeds so that the bridge can be replaced as soon
as possible (1991 hopefully).
The County of Middlesex has agreed to the stage work and fill and
appear to have agreed to the replacement of the bridge. We may not
receive any funds for Middlesex's share until 1991.
We suggest that engineering for the Phillmore Bridge (at or near
the present location) be proceeded with as rapidly as possible so that
the Committee could make a decision as to the type, etc., of the bridge
required. As the Committee realizes the old bridge continues to
deteriorate and it would be very embarrasing to close the bridge for a
period of time before engineering was completed for its replacement.
The remainder of the funds would be allocated to Road 043. At the
present time the estimated cost for the entire project that could be
done in 1990 (excluding top coat of asphalt and some seeding and trimming)
is estimated at $1,100,000, however approximately only 90% of this
money is available at the present time. Estimates will be refined by
our staff as rapidly as possible but we cannot suggest that great
savings in the costs can be made.
COUNTY OF ELGIN ROAD DEPARTMENT
1990 BUDGET
!i'
PI~GE 11.
This construction budget does not include any improvements on Road
127 west of Highway 14, Road 135 Orwell urban, Road 118 Lawrence Station,
or for further engineering studies on Joseph Street in Port Stanl,ey, or
the north-west Aylmer by-pass, or any other projects. If any of these
projects are desired money will have to be taken from one of the present
construction projects such as Road 143.
ST. THOMAS SUBURBAN ROAD COMMISSION BUDGET
The 1/2 mill from the City of St. Thomas will provide for a budget
of approximately $600,000 for the Suburban Road Commission.
This will pay little more than half of the $2,600 deficit from
1989 but a deficit of over $1,000 is estimated to 1991.
The Commission's budget includes $260,000 for maintenance, $50,000
for drainage assessments (mostly on St. George Street), and an overhead
charge of $48,000 (as their contribution to the County's total overhead is
approximately 8.1%), completion of construction work of $42,000 plus an
expenditure of $200,000 in asphalt resurfacing work on Wellington Road.
The Commission will meet shortly and consider their ~ortion of the
budget for Committee and the Councils approval of Elgin and St. Thomas.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
R. G. MOORE, COUNTY ENGINEER
COUNTY OF ELGIN 'RECONCILIATION
COUNTY AND SUBURBAN ROADS
MARCH " 1990
CONSTRUCTION
ASPHALT RESURFACING
FIXED COSTS
URBAN REBATES
$1,459,000
1 ,582 ,000
$3 ,104 1 ,000
4,1009,000
106,000
~156.000
(THIS INCLUDES APPROXIMATELY $13,000 EXPENDITURE OVER TJIE MINIMUM
EXPENDITURE TO EARN FULL SUBSIDY.)
BREAKDOWN FIXED COSTS
DRAINAGE ASSESSMENTS
PLEASANT VALLEY PIT RESTORATION
MACHINERY AND HOUSING
OVERHEAD
MAINTENANCE
$ 75,000
35,000
filO ,000
~;96, 000
2,f,33,000
$4.009.000
ORIGINAL MTO SPENDING OBJECTIVES PROVIDED
FOR FIXED COSTS
URBAN REBATES
CONSTRUCTION ASPHALT RESURFACING
CONSTRUCTION BRIDGE AND ROADS
$3,829,200
88,400
1,862,000
1,358,200
$7.137.800
THIS IS A REDUCTION OF $280,000 IN THE ASPHALT RESURFACING CATEGORY
AND AN INCREASE OF $180,000 FOR FIXED COSTS (MAINTENANCE) AND INCLUDES
$100,000 FOR CONSTRUCTION (MIDDLEMISS BRIDGE).
I1\'
..
.;
COUNTY OF ELGIN ROAD DEPARtMENT
1990 BUDGET
PAYROLL BURDEN
(APPLICABLE TO COUNTY AND ST. TlIOMAS SUBURBAN ROADS)
ITEM
1~lidays With Pay:
(A) Annual - Regular Employees
(B) Annual - Casual Employees
(C) statutory - Regular Employees
(0) Statutory - Casual Employees
(E) Compassionate Leave
(F) Jury
Sick Benefits
Para-Med Services
Inclement Weather, Standby, Etc.
Safety Equipment
Workers' Compensation Insurance
Canada Pension
O.M. E. R. S.
U.I.C.
O.H.I.P. and E.H.C. (1987)
O.H.I.P. (1988 and 1989)
E.H.C. (1988 and 1989)
L.l.D.
Li fe Insurance
Dental
Employment Medicals
TOTALS
1987
139,384
68,373
1 ,221
52,826
9,887
13,778
51,815
27,673
84,956
56,666
49,803
16,365
4,934
348
$578.029
1988
117,324
8,738
67,242
5,510
1,761
188
50,856
664
7,888
11,121
40,743
29,960
95,336
58,700
36,183
21,408
20,994
5,549
9,002
$589.247
1989
130, ~73
10,841
75,904
5,806
3,245
724
81,932
3,714
3,652
12,472
44,050
36,246
104,074
51 ,896
38,913
24,851
28,443
6,207
12 , 150
57
,~
MARCH 5, 1990
1990
EST IMATE
155,000
12,500
82,000
8,000
6,000
65,500
300
5,000
14,000
49,800
40,000
114,000
63,000
50,400
26,500
27,500
12,000
17,500
$675.610 $74~,000
*NOTE: 27 Wage Pay Periods In 1987 vs. 26 Wage Periods In 1988 and 1989.
1990 _
Ratio 1989 -
749,000
675,610
= 110.8%
COUNTY OF ELGIN RO^D DEP^RTMENT
1990 BUDGET - P^YROll BURDEN
P^GE 2.
P^YROlL BURDEN DISTRIBUTION
Total Labour
LESS: labour in Payroll Burden
1987
$1,848,576
271,738
1988 1989
$1,902,042 $2,098,877.67
259,507 312,476.' 1
$1,642,535 $1,786,401.56
589,247 675,610.00
35.87% 37.82%
Net labour $1,576,818
Payroll Burden 578,029
Payroll Burden as a % of Net labour 36.66%
1990 ESTlM^TES
Total labour
LESS: labour in Payroll
NET lABOUR
$2,260,000
334.000
.$J_" 926.000
Payroll Burden $749,000
Payroll Burden as a Percentage of Net labour = 38.89%
For 1989 we started the year using 36% in our computer calculation and changed
after February 15, 1989 to use 37.5%.
Thus a deficit in tIle account of $32,229.04 (apprOXimately 4.8%) occurred and was
"
charged to Overhead.
This year we started tIle year using a computer figure of 391.
Actual Estimated Increase 1990 over 1989 (38.74) = 2.43%
, 37.82
For Construction, Maintenance and Overhead Estimates (~) =
37.5
I~ % I ncrea se
'~~~
COUU I Y or ElGIU nO^U lJtf'^IUnUII
199U UUlJGEr
OVEIUIE^U
(CUUN I Y ^'m ST. 11101~AS suuunO^,f RUAlJS t
MARCH 5, 1990
OPERATION 1907 1900 1909 1990 EST In^,E
Superintendence * $U3,II0 $I~0,U62 $I63,~7~ $178,000
(*Includes Engineer, ^sslstant
Engineer, Superintendents and
Two Vehicles.)
Clerical 02,719 07,56" 110,337 127,000
Garage and While's Stallon I'roperty 120,29" 110,306 133,235 138,000
Off lee 28,529 31,535 3","06 34,000
Computer 5,500 ",226 6,000
Tools 23, ." 1 31 ,539 2",1"2 25,000
Radio 7,51" 6,110 5,671 6,000
Needs Study Update and Traffic Counts 16,7"0 12,27" 22,666 I 9,000
Training Courses 10,621 0, 105 31,2"5 35,000
Miscellaneous Insurance 2,""6 2,30" 2,356 2,500
RetlremenlOeneflls, Sick Time 30,006 10,007 Ull 12,000
Carryover ~
Fringes Nol Charged To Operations 32,229
Deferred Time 14,000
Permlls 3,220 th 500 CR
TOT^lS 1i65. 126_ liD.354 l!iGU.767 $596.000
Wl1110UT RETlREr1ENT OENEr ITS ANU FRINGES NOT CIIARGEU 10 OrERAIIOIIS:
1907 - $435,122
1900 - $451,5"7
.1909 - $520,530
1990 Estimated IHstrlbullon - Sl. 1holllas Suburban Road Commlsslol1 $4B,OOO
- County of Elgin $54B,OOO
It Is estimated that B.l% of tolal expenditure except Deferred Time will be on the
St. Thomas Suburban Road System.
#.'
COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS MARCH 5, 1990
(Maintenance .Comparisions for 1987, 1988 and 1989 include County and Suburban Road Expenditures and also include Payroll Burden.)
ST. THOMAS
SUBURBAN
OPERATION 1987 1989 1989 1990 ESTIMATED COUNTY ROADS
A - Bridges and Culverts
- 1 Bridges 31,310 66,066 59,140
- 2 Culverts 69,216 30,725 13,001 95,000 89,000 6,000
B - Roadside Maintenance
- 1 Grass Cutting 73,612 96,180 108,605 113 ,000 103,000 10,000
- 2 Tree Cutting and Brushing 133,180 110,659 167,442 150,000 147,000 3,000
- 4 Drainage 150,953 114,942 142,879 140,000 134,000 6,000
- 5 Roadside Maintenance 34,920 13,511 16,723 10,000 8,000 2,000
- 6 Tree Planting 2,325 7,211 7,550 10,000 9,500 500
- 7 Drainage Assessments 1,928 3,532 1,287 2,000 2,000
(Maintenance)
- 11 Weed Spraying 824 746
r
C - Paved Road Maintenance
- 1 Repairs to Pavement 200 , 179
- 1 Miscellaneous Repairs 57,004 44,268 55,000 45,000 10,000
- 2 Sweeping 20,018 35,389 28,700 32,000 29,500 2,500
- 3 Shoulder Maintenance III ,572
- 3 Application of Shoulder Gravel 92,323 103,002 62,000 40,000 22,000
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COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS PAGE 2.
ST. THOMAS
SUBURBAN
OPERATION 1987 1988 1989 1990 ESTIMATED COUNTY ROADS
",
C - Paved Road Maintenance (Continued)
- 4 Surface Treatment 141,858 122,926 127,027 99,000 90,000 9,000
- 5 Shoulder Maintenance Including 23,538 31,479 38,000 35,000 3,000
Grading
- 6 Machine Laid Hot Mix Patching 73,537 30,162 160,000 140,000 20,000
o - Gravel Road Maintenance
- 2 'Grading Gravel Roads 57,987 47,927 62,102 66,000 61,000 5,000
- 3 Dust Control 82,511 84,912 88,963 93,000 84,000 9,000
- 4 Prime 13,074 6,300 8,875 10,000 4,000 6,000
- 5 Gravel Resuracing 268,425 111,626 156,335 208,000 205,000 3,000
E - Winter Control
Total 483,406 482,938 652,652 730,000 630,000 100,000
- 1 Snow Plowing 119,424 119,205 139,752
- 2 Sanding and Salting 307,960 315 ,309 ~ 466,807
- 3 Snow Fence 26,766 10,257 415
- 4 Standby and Night Crew 29,25~ 38,167 45,678
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COUNTY OF ELGIN ROAD DEPARTMENT
1990 MAINTENANCE BUDGET
COUNTY AND ST. THOMAS SUBURBAN ROADS
PAGE 3.
ST. THOMAS
SUBURBAN
OPERATION 1987 1988 1989 1990 ESTIMATED COUNTY ROADS
F - Safety Devices
- 1 Pavement Marking 43,783 44,516 55,639 62,000 49,000 13,000
- 2 Signs and Signals 168,805 158,564 164,197 160,000 149,500 10,500
- 3 Guide Rail 3,568 9,951 10,834 11 ,000 9,500 1 ,500
- 4 Railroad Protection 64,664 43,135 75,721 75,000 67,000 8,000
- 6 Edge Marking 39,420 40,762 45,222 51,000 43,000 8,000
- 7 Stump Removal 48,067 27,821 52,109 25,000 23,000 2,000
-
TOTALS $2.244.781 $1. 906.819 $2.254.660 $2.457.000 $.2. 197 .000 $260.000
SPECIAL PROJECTS: 487,359 178,994
(A) Road 134, Rehabilitation of Belmont West Bridge 20,000
(County of Elgin Share 50%)
(B) Road 17, Engineering, Rehabilitation of Bothwell ?" 5,000
Bridge (County of Elgin Share 27.5%) -
$2,482,000
(el' Reserve for Winter Control and Spring Breakup. 151,000
TOTAL MAINTENANCE $2.244.781 $2.394.178 $2.433.654 $2.633.000
. ;;..
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ASPIIALT RESURFACING
MARCH !5, 1990
TOTAL AvAILABLE FOR 1990
$1 , !582 , 000
ST. THOMAS SUBURBAN ROAD COMMITTEE
Road #25 - Wellington Road - As far as funds will allow
between Road #52 and Road #48 including geotextile
reinforcement and also including surveys and engineering
for work and channelization in future years.
$ ;WO,OOO
TOTAL SUBURBAN
$ ~~OO , 000
COUNTY PROJECTS
1. Complete work from 1988 and 1989 on Road #24, Port Bruce $ 10,000
westerly, Township of Malahide and Township of Yarmouth.
Shouldering, trim and seeding - this work was not
completed last fall.
2. Complete work from 1989 on Road #18 from Highway #4 to 165,000
Green Lane Landfill site, Township of Southwold. Two
areas of resurfacing to be completed plus minor
ditching, trimming, etc.
3. Complete work from 1989 on Road #14 from Highway #3 to 150,000
Road "'6, Township of Dunwich and Township of Southwold.
Two areas of resurfacing (one north of lona Bridge
and one just south of Highway #3) plus Shouldering,
trimming, etc., from last year.
4. Engineering surveys, etc., for future work. 10,000
TOTAL COUNTY PROJECTS
$ 335,000
TOTAL SUBURBAN AND COUNTY PROJECTS - $535,000
NEW WORK
New work (as funds are available) must be selected from high priority
work (identified after spring break-up). Most work should be tendl~red
with the rest of the County work for a mid-May closing. In identifying
projects, the following policies of previous Road Committees should be
kept in mind as well as the present condition of the Road Section under
consideration.
Priority should be given to:
a. Surface treatment roads (This reduces future maintenance costs by
eliminating periodic surface treatements and asphalt patching of
edge breakage as well as improving the rideablllty of the Road
Section.)
b. Old hot mix roads that were 1V2-2" in depth. 'Not only is the surface
unable to sustain freeze/thaw action and rutting, the pavement was
often placed on inadequate granular base.
c. Grader mix mulch roads laid between 1956-1963 that have yet to be
resurfaced. (Roads laid previously to 1956 were laid on inadequate
base and have inadequate drainage, unwidened road allowances and
usually must be reconstructed.
ASPHALT RESURFACING
MARCH 5, 1990
PROJECTS THAT APPEAR TO BE PRIORITY AT PRESENT TIME (MARCH 1, 1990)
1. Road H46 - Complete work from 1988
Road H44 - Intersection, Bayham Township
2. a. Road H48 mulch, East of Road #47
South Dorchester Township
b. Road #54 mulch, Oxford County line from Brownsville
Road to Road H47, South Dorchester Township
(County of Elgin share; County of Oxford has been
notified that this project may proceed.)
3. Road #45 - Smoke Road, Middlemarch to Highway #3
Southwold Township (1 3/4" hot mix laid by Southwold
Township). Becoming very rutted and cracked.
4. Road H8, Currie Road, Dutton and Dunwich from south of
John Street to Highway H401 including channelization
at Road H2.
Will require: (a) removal of asphalt; (b) pavement
milling; (c) replacement of curb and gutter or a
combination of all three in Dutton urban section.
PROJECTS 1-4
AVAILABLE after total County and Suburban Projects
Page 1
- $1,582,000
535,000
tL_047 . 000
IPAGE 2.
$ 125,000
340,000
50,000
400,000
265,000
&L80.000
CONSTRUCTION
'~ ~
TOTAL AVAILABLE
ST. THOMAS SUBURBAN ROAD COMMISSION:
1. Miscellaneous Surveys and Land Purchase
2. Completion of Road 022 (Fairview Avenue)
at Road 027
3. Road 026 (St. George Street)
COUNTY OF ELGIN
(A) COMPLETION OF WORK FROM PREVIOUS YEARS
1. Middlemiss Bridge
2. Road 02, Dunwich Township
3. Road 014, Middlemiss Bridge Approaches
(Southwold and Dunwich Township)
4. Road 032 Malahide Township Railway
Crossing Protection
(B) LAND PURCHASE
1. Completion of Payments, Road 04
2. Completion of Payments, Road 043
3. Miscellaneous including Land
Division severances (Road 045,
Smoke Road, Curtis) (CSX Reference
Plans, etc.).
(C) CONTINUING ENGINEERING AND SURVEYS
1. Road 04, Aldborough Township engineering
surveys, fence, stump removal, etc.
(If we receive a supplementary by-law for
Road 043 construction some funds should be
available for work on Road 04.)
,~
$1,459,000
$ 4,000
20,000
18,000
$42.000
$200,000
30,000
20,000
10,000
~ --
$260.000
$25,000
20,000
20,000
$65.000
$40,000
Conti nued . . .
CONSTRUCTION
(C) CONTINUING ENGINEERING AND SURVEYS (Continued)
2. Miscellaneous Work, Engineering (Including)
(a) Road H8 (approved by Council)
(b) Cedar Bend (County of Elgin's share
of Catfish Creek Conservation
Authority Study Road 624, Port Bruce.)
(1989 Miscellaneous Surveys 623,000.)
(D) NEW WORK
1. Road 637, Harriestville Drain Bridge
South Dorchester; Soils Test, Engineering
Stage Fill Construction for Replacement
of Structure 1991.
(County of Elgin's share 50%.)
2. Road 643, Starting from Concessions IV and V,
Malahide Township southerly as funds will
permit (will complete to some point south of
Road 645); Includes Engineering, Grading,
Drainage, Granular Base, Curb and Gutter,
Urban in Calton, Base Coat Paving (available
funds only budgeted).
[Original estimate to complete' approximately
$1,100,000.]
3. Engineering for projects beyond those approved
by Council:
(a) Road 643, Phillmore Bridge location at or
near present location.
SUMMARY
ST. THOMAS SUBURBAN ROAD COMMISSION CONSTRUCTION
(A) COMPLETION OF WORK FROM PREVIOUS YEARS
(8) LAND PURCHASE
(C) CONTINUING ENGINEERING AND SURVEYS
(D) NEW WORK
PAGE 2.
\~.
25,000
~.OOO
$ 40,000
972,000
".
15,000
$1.027.000
$ 42,000
260,000
65,000
65,000
1,027,000
$1.459.000
Conti nued . . .
CONSTRUCTION
PAGE 3.
,~
NOT INCLUDED
1. Road #27, west of Highway #4.
2. Road #35, Orwell Urban.
3. Engineering Studies.
a. Road #23, Joseph Street, Port Stanley.
b. North east Aylmer By-pass. Environmental Study required.
c. Any other new construction other than Road #8 or Phillmore Bridge.
ST. THOMAS SUBURBAN ROAD COMMISSION
BUDGET
(A) CONSTRUCTION
1. Miscellaneous Land Purchase and Surveys.
2. Completion of Road 022 (Fairview Avenue)
at and near Road 027. [This year work
should complete Fairview Avenue project.]
3. Road 026 (St. George Street), Drainage,
Paving, Shouldering, Etc. Continuance of
previous year(s) work.
(B) ASPHALT RESURFACING
Road 025 (Wellington Road), area between Road 052
and Road 048 as funds will permit. Including
geotexile reinforcement. Engineering for work
in future years on Road 025 including
intersection channelization, etc.
(C) DRAINAGE ASSESSMENTS
1. Final payments on Municipal Drains
Road 026 (St. George Street)
Road 022 (FairviewAvenue)
[Interim payments have been made to
Township of Yarmouth.]
TOTAL CONSTRUCTION
MAINTENANCE (As Attached)
OVERHEAD
(*As in past years the Commission will pay
a portion of total County Overhead [does
not apply to all items] based on percentage
of Suburban construction and maintenance to
total Suburban and County construction and
maintenance.) Estimated percentage 8.1%
TOTAL 1990 BUDGET FOR SUBSIDY
]~
MARCH !5, 1990
4,000
20,000
18,000
~~oo ,000
50,000
$292,000
260,000
48,000
~IOO .000
Conti nued. . .
ST. THOMAS SUBURBAN ROAD COMMISSION
BUDGET - MARCH 5, 1990
Total Budget for Subsidy for 1990
Estimated Ministry of Transportation of Ontario
SUbsidy on this Budget
Municipal Share
Share of City of St. Thomas
ADD: 50% of Estimated Cost of Items Not Subsidized
by Ministry of Transportation of Ontario
(Total $700.00)
ADD: Deficit for 1989
TOTAL SHARE
I Mill for the City of St. Thomas will provide
for 1990
ESTIMATED DEFICIT TO 1991
PAGE 2.
$600,000.00
480,000.00
:$120 ,000 .00
60,000.00
350.00
~~ 60,350.00
2,671.55
~~ 63,021. 55
61,900.00
i~ 1.121.55
'1'
COUNTY OF ELGIN ROAD COMMITTEE
BUDGET SUMMARY
MARCH 5, 1990
"
ITEM COUNTY OF ST. THOMAS SUBURBAN TOTAL
ELGIN ROAD COMMISSION
CONSTRUCTION $1 ,417 ,000 $ 42,000 $1,459,000
ASPHALT RESURFACING 1,382,000 200,000 1,582,000
DRAINAGE ASSESSMENTS 25,000 50,000 '75,000
PLEASANT VALLEY PIT RESTORATION 35,000 --- 35,000
MACHINERY AND HOUSING 670,000 --- 670,000
MAINTENANCE 2,373,000 260,000 2,633,000
OVERHEAD 548,000 48,000 596,000
URBAN REBATES 106,000 --- 106,000
16_.556.000 $600.000 $7.156.000
...
ST. THOMAS, ONTARIO
JANUARY 4, 1990
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met on Thursday, January 4, 1990 at
11 :00 a.m. in the Office of the Suburban Road Commission and County Engineer.
Commissioners Stokes, Ferguson and Auckland were present.
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. R. FERGUSON
THAT DONALD R. STOKES BE CHAIRMAN OF THE ST. THOMAS SUBURBAN ROAD
COMMISSION FOR 1990.
CARRIED. II
The Minutes of the meeting of May 9, 1989 were read and approved.
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. STOKES
THAT THE HONORARIUM FOR RODERICK FERGUSON FOR THE PERIOD OF FEBRUARY
1, 1990 TO JANUARY 31, 1991 BE $175.00.
CARRIED. II
IIMOVED BY: D. R. FERGUSON
SECONDED BY: A. AUCKLAND
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD COMMISSION OF ONTARIO
FOR 1990 BE PAID.
CARRIED. II
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. R. FERGUSON
THAT THE MEMBERSHIP FEE OF $140.00 FOR THE ONTARIO GOOD ROADS
ASSOCIATION BE PAID.
CARRIED. II
The Engineer presented the attached report and commented on it. Chairman
Stokes noted that he would forward a copy of the report to the City of St.
Thomas.
Continued . . .
ST. THOMAS, ONTARIO
JANUARY 4, 1990
PAGE 2.
Members discussed proposed work around the area of St. Thomas particularly
in light of the present annexation request by the City. It was felt that in the
next few months that the timing and extent of the annexation would become much
more evident.
The Engineer noted that money would be required to complete drainage work
(Drainage Assessments by the Township of Yarmouth) on St. George Street and for
some drainage work on St. George Street hill for erosion purposes. Some money
would also be required for the completion of work at the intersection of County
Road #22 and County Road #27.
Expansion of the Suburban system would depend upon the extent of the
construction and the asphalt resurfacing program undertaken by the Commission.
The Engineer reported that the Ministry of Transportation adjusted
assessment for the City of St. Thomas had been increased from $105.8 million to
$123.8 million, an increase of 17.1%. Contributions from the City will now
amount to $61,900, up from $52,900 in 1989. Because subsidy allocations have
not yet been received from the Ministry of Transportation of Ontario, it was not
known the prevailing subsidy rate and thus it was difficult to estimate the
extent of the Suburban Commission Budget for 1990. The Budget will also be
dependent upon the amount of deficit carryover due to Winter Control, etc., from
1989.
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. R. FERGUSON
THAT THE CITY OF ST. THOMAS BE NOTIFIED THAT THE 1/2 MILL CONTRIBUTION
TOTALLING $61,900 WILL BE REQUIRED FOR 1990.
CARRIED. II
The Commission agreed to meet in early February if at all possible and to
finalize a budget in early March.
The meeting adjourned to the call of the Chairman. . .
CHAIRMAN
[
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COUNTY OF ELGIN - ST. THOMAS SUBURBAN ROAn C(J4MISSION
REPORT
JANUARY 4, 1990
1. The Suburban Road Commission presently has control of the following
roads:
Road ##16 - Fro~ the intersection of Road ##201 in Flngal to the
Fin~al Bridge at St. Thomas.
Road ##25 _ (W~llington Road) From the junction of Highway ##3 and
##4 to the Middlesex County Boundary.
Road ##26 - (St. George Street) From the St. Thomas Boundary to
Wellington Road (Road ##25).
Road ##52 - From Highway ##3 easterly to Highway ##73.
Road ##31 - From the St. Thomas Boundary to Road ##52.
Road ##30 - (Rad io Road) From the St. ThomalS Boundary to County
Road ##48.
Road ##28 _ (Centennial Avenue) From Highway ##3 to Elm Street.
Road ##56 - (Elm Street) From the St. Thom,as City Llmi ts to
County Road ##36.
Road ##57 - (Southdale Road) From Highway ##4 to County Road ##22
(Fairview).
Road ##22 - (Fairview) From the St. Thomas Boundary to County
Road ##27 (Union/Sparta Road) including the jlntersection of the
Union/Sparta Road.
2. Road ##30 (Radio Road) north of Road ##45 continues to be under the
control of the County as a top coat of asphalt and considerable
cleanup work remains. The County will apply for a Supplementary
By-Law in 1990 to complete this work to the Middlesex County Line.
3. The Commission Budget of $478,000 will be overspent because of the
severe winter conditions in December.
4. The Commission has completed in 1989 appro:Kimately 1 km of asphalt
pavement on Road ##57 (Southdale). Additional work is dependent
upon a Drainage Engineer'S Report for drainage work required near
Highway ##4.
5. The Township of Yarmouth, under its Sanitalry Sewer Contract,
asphalt paved Road ##26 (St. George Street]i. This improved the
rideability of the road consiperably.
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.11
COUNTY OF ELGIN - ST. THOMAS SUBURBAN ROAD COMMISSION
REPORT (JANUARY 4, 1990)
"~
.JfII4.
PAGE 2.
1
5. The Commission placed curb and gutter for traffic control at several
curves and at the intersection of Nathan and Ryan StrE!ets.
A number of utility poles (Ontario Hydro) were moved ~rhich added
considerably to ~he safety of the road.
Four Municipal Drains were petitioned for to the Township of
Yarmouth and included Township and private participation. Three of
these reports have been received, approved and contracts awarded and
..
construction work other than cleanup completed. Cleanup, sodding,
etc., will be completed by the Township contractors in the spring.
The Commission has made interim payments of $94,000 to the Township.
(With the remaining Drain, it is likely $50,000 will be required for
the rest of the Drainage Assessments.)
Some construction and drainage on the St. George Street hill is still
also required.
6. The Commission has paid for a portion of the work on Road ##22
(Fairview Avenue) at the intersection of Road ##27. All paving has
been completed but there will be cleanup and seeding work in the
spring and some utility movement costs.
7. The Ministry of Transportation of Ontario has not as yet made its
subsidy allocations and until these are received, a 1990 budget
cannot be presented.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
I
R. G. MOORE', '(ENGINEER TO THE
ST. THOMAS SUBURBAN ROAD COMMISSION
ASSESSMENT
Assessment with equalization factors made in 198!), 1986
and 1987 averaged and used by the Ministry of Transportation
of Ontario for "Assessment Values" in their formulas for Ministry
of Transportation of Ontario grants to Counties in 1990.
Assessment made in 1988 used for local municipal purposes
in 1989 and County purposes in 1990.
Assessment made in 1989 used for local purposes in 1990.