1995 Suburban Road Committee
ST. THOMAS, ONTARIO
AUGUST 2, 1995
PAG E 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County
Administration Building on Wednesday, August 2, 1995 at 10:00 a.m. All
members were present as well as the County Engineer and Assistant
County Engineer.
APPROVAL OF MINUTES
RECOMMENDATION #1
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE MINUTES OF THE MEETING DATED FEBRUARY 9, 1995 BE APPROVED.
CARRIED."
ROAD #30 CHANNELIZATION PROJECTS
The Engineer reported that only recently had County staff received
preliminary plans from the Consultant for the design of the intersections
at County Road #52 and County Road #48.
Additional road widening will be required at county Road #52
and discussions with the city of st. Thomas indicated that funding was not
provided for land purchase in 1995.
It was agreed that the Suburban Road Commission could pay for the
land purchase costs in the city of st. Thomas since the intersection is a
Suburban Road Commission responsibility. However due to the timing
required to obtain the road widening it was suggested that this project be
deferred until 1996.
The Engineers preliminary plans at county Road #48 indicated that a
major drain would be required to accommodate the channelization and that
the knoll on County Road #30 north of County Road #48 would require
lowering to improve sight lines after the widening. This would involve
added costs to this project and although preliminary discussions were
held for road widening no road widening had been purchased to date.
It was suggested that this project also be post~poned for further
consideration in 1996.
REVISED 1995 CONSTRUCTION PROGRAM
The Engineer reported that approximately $400,000.00 has been
allocated for the Suburban Road commission for const:ruction in 1995. As
the channelization projects will be deferred to 1996, It was suggested
that county Road #30 be resurfaced from the 13th Concession to County
Road #52 and that three structural steel plate culvE~rts on County
Road #56 (Elm Street) be replaced this year. It is estimated that this
work would cost $400,000.00.
It was pointed out that these projects were in the 1996 and 1997
five year construction program for the Road Departml3nt.
ST. THOMAS, ONTARIO
AUGUST 2, 1995
PAGE 2.
RECOMMENDATION #2 4t
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE DIRECT THE COUNTY ENGINEER TO POSTPONE THE ROAD #30
CHANNELIZATION PROJECTS TO 1996 AND THAT THREE STRUCTURAL STEEL PLATE
CULVERTS ON ELM STREET (COUNTY ROAD #56) BE REPLACED AND ROAD #30
SOUTH OF THE THIRTEENTH CONCESSION BE RESURFACED AS FUNDS, MANPOWER
AND EQUIPMENT PERMIT.
CARRIED."
ADJOURNMENT
RECOMMENDATION #3
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
CARRIED. II
.
CHAIRMAN
.
.
S']~ . THOMAS, ONTARIO
FEBRUARY 9, 1995
P]J~GE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County
Administration Building on Thursday, February 9, 1995 at 10:00 a.m.
The County Engineer reported that in a recent discussion with
Mr. Donald Stokes and Mr. Roderick Ferguson it was indicated that
they had selected Mr. Albert Auckland to be the third member of the
st. Thomas Suburban Road Commission.
ELECTION OF CHAIRMAN
RECOMMENDATION #1
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPOINT MR. RODERICK FERGUSON AS CHAIruMAN OF THE
ST. THOMAS SUBURBAN ROAD COMMISSION FOR THE TERM OF
FEBRUARY 1, 1995 TO JANUARY 31, 1996.
CARRIED."
RECOMMENDATION #2
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT MR. DONALD STOKES BE APPOINTED ACTING CHAIRMAN FOR THIS
MEETING.
CARRIED. II
APPROVAL OF MINUTES
RECOMMENDATION #3
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE MINUTES OF THE MEETING DATED NOVEMBEH 2, 1994 BE
APPROVED BY AMENDING ITEM #3 TO READ ROAD #48 (NOT ROAD #40).
CARRIED. II
1994 EXPENDITURE REPORT
The 1994 Expenditure Report was presented for the members
information. The Engineer summarized the Maintenance and
Construction projects that were carried out in 1994.
The Engineer reported that the 1994 Suburban Expenditure and
Budget have been presented to the Road Committee at: their February
1995~meeting.
RECOMMENDATION #4
IIMOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE 1994 EXPENDITURE REPORT DATED FEBRUARY 3, 1995 BE
ACCEPTED.
CARRIED."
ST. THOMAS, ONTARIO
FEBRUARY 9, 1995
PAGE 2.
.
1995 BUDGET
The Budget proposed for 1995 was presented for the members
information. The Engineer briefly outlined the Maintenance and
Construction projects proposed for 1995.
The Engineer reported that this budget would be presented to
Road Committee for their approval.
RECOMMENDATION #5
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE 1995 BUDGET DATED FEBRUARY 1, 1995 BE l\DOPTED.
CARRIED."
ONTARIO GOOD ROADS ASSOCIATION RESOLUTION REGARDING SUBURBAN ROADS
The Engineer reported that a copy of a Resolution to be
presented at the ontario Good Roads Association Conference in,
February by the ontario Good Roads Association reads as follows:
"Request that the Ministry of Transportation replace Suburban Roads
Commissions with appropriate Agreements among the effected
Municipalities."
After some discussion it was felt that further deliberations
regarding this topic would occur at the upcoming Conference.
It was felt that although this committee may not be in agreement
w~th ontario Good Roads Association actions on this particular topic
in general they felt that other programs offered by the ontario Good
Roads Association were useful to this Committee thus it was agreed
that membership in the ontario Good Roads Association should
continue.
.
ANNUAL MEETING WITH SUBURBAN ROAD COMMISSIONS ASSOCJ:ATION
The Engineer provided the members with a copy of the Agenda for
the Annual Meeting to be held during the ontario Good Roads
Conference.
.
HONORARIUM
RECOMMENDATION #6
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT THE HONORARIUM FOR MR. ALBERT AUCKLAND FOR THE PERIOD OF
FEBRUARY 1, 1995 TO JANUARY 31, 1996 BE $175.00.
CARRIED."
.
ST. THOMAS, ONTARIO
FEBRUARY 9, 1995
PAGE 3.
ONTARIO GOOD ROADS MEMBERSHIP
RECOMMENDATION #7
"MOVED BY: A. AUCKLAND
SECONDED BY:
THAT THE MEMBERSHIP FEE FOR THE ONTARIO GOOD ROADS ASSOCIATION
FOR 1995 BE PAID.
CARRIED. II
SUBURBAN ROAD COMMISSION ASSOCIATION MEMBERSHIP
RECOMMENDATION #8
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD COMMISSION
ASSOCIATION FOR 1995 BE PAID.
CARRIED."
CONFERENCE ATTENDANCE
RECOMMENDATION #9
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPROVE THE ATTENDANCE OF MR. ALBERT AUCKLAND TO THE
ONTARIO GOOD ROADS ASSOCIATION ANNUAL CONVEN~~ION AND THE
SUBURBAN ROAD COMMISSION EXECUTIVE MEETING AND THE ANNUAL
MEETING o.F THE SUBURBAN ROAD COMMISSIONS OF ONTARIO WITH THE
USUAL EXPENSES PAID.
CARRIED."
ADJOURNMENT
RECOMMENDATION #10
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
CARRIED."
CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1994 EXPENDITURES
FEBRUARY 3, 1995
1994 BUDGET
1994 EXPENDITURES
1. MAINTENANCE
A - BRIDGES AND CULVERTS
B - ROADSIDE MAINTENANCE
C - HARD TOP MAINTENANCE
D - LOOSE TOP MAINTENANCE
E - WINTER CONTROL
F - SAFETY DEVICES
DRAINAGE ASSESSMENTS
$ 5,000
20,000
30,000
50,000
105,000
48,000
1 ,710
$ 3,570
14,000
12,360
17,705
96,892
29,939
NIL
TOTAL MAINTENANCE
$259,710
$174,466
2. CONSTRUCTION
ROAD #25 CHANNELIZATION AT ROAD #48
AND ROAD #26
LAND PURCHASE - ROAD #28 (CENTENNIAL AVE.)
$467,930
5,000
$617,373
26, 171
TOTAL CONSTRUCTION
$472,930
$643,544
--------
--------
TOTAL ROAD EXPENDITURE
$732,640
$818, 010
LESS: M.T.O. GRANT AT 77.985%
-637,930
LESS: 50% SHARE BY COUNTY
$180,080
-90,040
PLUS: SUBURBAN SHARE OF MEMBERSHIPS AND CONFFERENCES ($960.00)
$90,040
480
PLUS: 1993 DEFICIT
$90,520
1 , 280
LESS: 1/2 MILL CONTRIBUTION BY CITY OF ST. THOMAS
$91,800
-91,800
1994 SURPLUS/DEFICIT
FRED GROCH
COUNTY ENGINEER
.
.
o
.
.
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1995 BUDGET
FEBRUARY 1, 1995
1995 BUDGET
1. MAINTENANCE
A - Bridges and Culverts
5,000
B - Roadside Maintenance
20,000
C - Hard Top Maintenance
15,000
D - Loose Top Maintenance
20,000
E - winter Control
105,000
F - Safety Devices
35,000
TOTAL MAINTENANCE
$200,000
2. DRAINAGE ASSESSMENTS
1,000
3. CONSTRUCTION
Intersection Improvements on
County Road #30 at County
Road #48 and at County Road #52
400,000
4. LAND PURCHASE
5,000
5. ~NGINEERING
5% of Construction (3)
20,000
6. OVERHEAD 7%
43,820
TOTAL 1995 BUDGET
$669,820
LESS: M.T.O. Grant (72.336%)
-484,520
$185,300
LESS: County Share (50%)
-92,650
$92,650
PLUS: Suburban Share of Memberships and
Conferences (50% of $1,000)
500
$93,150
LESS: 1995 city's 1/2 Mill contribution
-92,150
DEFICIT TO 1996
$1,000
-------
-------
FRED GROCH
COUNTY ENGINEER
/7'
Jh~e,cY{'~)
ALBERT AUCKLAND
MAY 16, 1995
*MEMBER - ST. THOMAS SUBURBAN ROAD COMMISSION
*MEMBER - SUBURBAN ROADS COMMISSION ASSOCIATION
AFTER COMPLETING A TERM AS WARDEN FOR THE COUNTY OF ELGIN IN 1967
MR. ALBERT AUCKLAND WAS APPOINTED TO THE ST. THOMAS SUBURBAN ROAD
COMMISSION BY COUNTY COUNCIL IN JULY 1968 AND WAS ELECTED CHAIRMAN AT
THAT TIME.
ALBERT HAS CONTINUED TO SERVE ON THE COMMISSION TO THIS DATE AND OVER
THE YEARS HAS BEEN CHAIRMAN ON THIRTEEN DIFFERENT OCCP.~SIONS.
IN JANUARY 1995 ALBERT WAS SELECTED BY THE TWO APPOIN~~ED MEMBERS OF
THE ST. THOMAS SUBURBAN ROAD COMMISSION FOR AN ADDITIONAL THREE YEAR
TERM.
IN 1994 ALBERT WAS ELECTED AS DIRECTOR TO SERVE ON THE SUBURBAN ROADS
COMMISSION ASSOCIATION. ALBERT WAS ELECTED PRESIDENT OF THIS
ASSOCIATION FOR THE TERM OF 1988 TO 1989. ALBERT HAS SERVED AS
DIRECTOR SINCE 1984 TO THE PRESENT.
IN FEBRUARY OF 1992 ALBERT WAS MADE AN HONORARY MEMBER OF THE SUBURBAN
COMMISSION ASSOCIATION.
ALBERT HAS PROVIDED DEDICATED SERVICE TO THE ST. THOMAS SUBURBAN ROAD
COMMISSION OVER THE PAST SEVERAL YEARS AND HAS BEEN INSTRUMENTAL IN
IMPROVING THE COUNTY ROADWAYS AND STRUCTURES SURROUNDING THE CITY OF
ST. THOMAS.
IN CO-OPERATION WITH THE COUNTY OF ELGIN AND THE CITY OF ST. THOMAS
THE ST. THOMAS SUBURBAN ROAD COMMISSION HAS UPGRADED ~rHE LOCAL COUNTY
ROADS TO MEET THE EVER GROWING NEEDS OF THE TRAVELLING PUBLIC FOR THE
MUTUAL BENEFIT OF BOTH MUNICIPALITIES.
ST. THOMAS SUBURBAN ROAD COMMISSION
ANNUAL REPORT
OCTOBER 19, 1995
TO THE CHAIRMAN AND MEMBERS OF THE ST. THOMAS SUBURBAN ROAD COMMISSION:
The composition of the st. Thomas Suburban Road Commission has not
changed since June 1992.
In 1995 additional maintenance costs were incurr1ed, including the
replacement of a rusted culvert on County Road #25 (Wellington Road)
shoulder sub-drain tiling on County Road #30 and extra grass cutting
efforts due to Weed Orders.
Miscellaneous parcels of land were purchased for road widening on
Roads #25,. #28, #56 and Road #30.
Due to delays in engineering design and unsuccessful attempts to
purchase road widening the channelization projects on Road #30 at
Road #48 and Road #52 were not carried out in 1995, however Road #30
was repaved from the Concession XIII to County Road #52. A culvert
will be replaced on County Road #56 (Elm Street) this Fall.
The Engineer Consultant recommended that the sight lines also be
improved at the County Road #48 intersection which will require
substantial sub-excavation. Due to the low traffic count on Road #48
consideration may be given to delaying this project to future years.
It is anticipated that the Suburban expenditures in 1995 will be
within budget.
It is hoped that in 1996 that the channelization work will be
completed at Road #30 and Road #52 and that construction of Road #28
(Centennial Avenue). south of Elm Street will commence.
ALL OF WHICH IS RESPECTFULLY SUBMITTED
4/$JJ
FRED GROCH
COUNTY ENGINEER AND SECRETARY
c.c. Mr. Roy Main
city Administrator
Mr. Mark McDonald
County Administrator/Clerk
Warden Vane Chute
Mrs. Marian Millman
County of Elgin Road Committee Chairman
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1994 EXPENDITURES
1994 BUDGET
1. MAINTENANCE
A - BRIDGES AND CULVERTS
B - ROADSIDE MAINTENANCE
C - HARD TOP MAINTENANCE
D - lOOSE TOP MAINTENANCE
E - .WI NTER CONTROL
F - SAFETY DEVICES
DRAINAGE ASSESSMENTS
$ 5,000
20,000
30,000
50,000
105,000
48,000
1,710
TOTAL MAINTENANCE
$259,710
--------
--------
2. CONSTRUCTION
ROAD #25 CHANNELIZATION AT ROAD #48
AND ROAD #26
LAND PURCHASE - ROAD #28 (CENTENNIAL AVE.)
$467,930
5,000
TOTAL CONSTRUCTION
$472,930
--------
--------
TOTAL ROAD EXPENDITURE
$732,640
--------
--------
~ M.T.O. GRANT AT 77.985%
LESS: 50% SHARE BY COUNTY
PLUS: SUBURBAN SHARE OF MEMBERSHIPS AND CONFFERENCES ($960.00)
PLUS: 1993 DEFICIT
~: 1/2 MILL CONTRIBUTION BY CITY OF ST. THOMAS
1994 SURPLUS/DEFICIT
FEBRUARY 3, 1995
1994 EXPENDITURES
$ 3,570
14,000
12,360
17,705
96,892
29,939
NIL
$174,466
--------
--------
$617,373
26,171
$643,544
--------
--------
$818,010
--------
--------
-637,930
$180,080
-90,040
$90,040
480
$90,520
1,280
$91,800
-91,800
~
--------
--------
FRED GROCH
COUNTY ENGINEER
- I
i
I I
L
I I
I
I
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1995 BUDGET
FEBRUARY 1, 1995
1995 BUDGET
1. MAINTENANCE
A - Bridges and Culverts
5,000
B - Roadside Maintenance
20,000
C - Hard Top Maintenance
15,000
D - Loose Top Maintenance
20,000
E - winter Control
105,000
F - Safety Devices
35,000
TOTAL MAINTENANCE
$200,000
2. DRAINAGE ASSESSMENTS
1,000
3. <;::ONSTRUCTION
Intersection Improvements on
County Road #30 at County
Road #48 and at County Road #52
400,000
4. LAND PURCHASE
5,000
5. ~NGINEERING
5% of Construction (3)
20,000
6. O'LERHEAD 7%
43,820
TOTAL 1995 BUDGET
$669,820
LESS: M.T.O. Grant (72.336%)
-484,520
$185,300
LESS: County Share (50%)
-92,650
$92,650
PLUS: Suburban Share of Memberships and
Conferences (50% of $1,000)
500
$93,150
LESS..; 1995 City's 1/2 Mill contribution
-92,150
DEFICIT TO 1996
$1,000
-------
-------
FRED GROCH
COUNTY ENGINEER
ST. THOMAS, ONTARIO
AUGUST 2, 1995
PAGE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at -the County
Administration Building on Wednesday, August 2, 1995 at 10:00 a.m. All
members were present as well as the County Engineer and Assistant
County Engineer.
APPROVAL OF MINUTES
RECOMMENDATION #1
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE MINUTES OF THE MEETING DATED FEBRUARY 9, 1995 BE APPROVED.
CARRIED."
ROAD #30 CHANNELIZATION PROJECTS
The Engineer reported that only recently had County staff received
preliminary plans from the Consultant for the design of the intersections
at County Road #52 and County Road #48.
Additional road widening will be required at County Road #52
and discussions with the city of st. Thomas indicated that funding was not
provided for land purchase in 1995.
It was agreed that the Suburban Road Commission could pay for the
land purchase costs in the City of st. Thomas since the intersection is a
Suburban Road Commission responsibility. However due to the timing
required to obtain the road widening it was suggested that this project be
deferred until 1996.
The Engineers preliminary plans at County Road #48 indicated that a
major drain would be required to accommodate the channelization and that
the knoll on county Road #30 north of County Road #48 would require
lowering to improve sight lines after the widening. This would involve
added costs to this project and although preliminary discussions were
held for road widening no road widening had been purchased to date.
It was suggested that this project also be postponed for further
consideration in 1996.
REVISED 1995 CONSTRUCTION PROGRAM
The Engineer reported that approximately $400,000.00 has been
allocated for the Suburban Road Commission for const:ruction in 1995. As
the channelization projects will be deferred to 1996, It was suggested
that County Road #30 be resurfaced from the 13th Concession to County
Road #52 and that three structural steel plate culvE~rts on County
Road #56 (Elm Street) be replaced this year. It is; estimated that this
work would cost $400,000.00.
It was pointed out that these projects were in the 1996 and 1997
five year construction program for the Road DepartmE~nt.
ST. THOMAS, ONTARIO
AUGUST 2, 1995
PAGE 2.
RECOMMENDATION #2
"MOVED BY: D. R. STOKES
SECONDED BY: , A. AUCKLAND
THAT WE DIRECT THE COUNTY ENGINEER TO POSTPONE THE ROAD #30
CHANNELIZATION PROJECTS TO 1996 AND THAT THREE STRUCTURAL STEEL PLATE
CULVERTS ON ELM STREET (COUNTY ROAD #56) BE REPLACED AND ROAD #30
SOUTH OF THE THIRTEENTH CONCESSION BE RESURFACED AS FUNDS, MANPOWER
AND EQUIPMENT PERMIT.
CARRIED."
ADJOURNMENT
RECOMMENDATION #3
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
CARRIED."
CHAIRMAN
WEDNESDAY, AUGUST 2, 1995
No. .[D. ·
corporation of the County of Elgin
Moved bY~1
./ - ~, ';"-, ' ---~-", -~, -
Seconded by ...'./
THAT THE MINUTES OF THE MEETING DATED FEBRUARY 9, 1995 BE APPROVED.
~
!~~, "
corporation of the County of Elgin
No. (]3. · · ·
Seconded by
WEQNESD~~,AUGUST 2, 1995
MoV'edby
THAT WE DIRECT
ENGINEER TO POSTPONE THE ROAD #30
CHANNELIZATION PROJECTS <TO 1996 ANDj:J,1HAT 'l'HREE STRUCTURAL STEEL PLATE
CULVERTS ON ELM STREET.. {cOUNTY ROAD #56) BE REPLACED AND ROAD #30 SOUTH
-rffJ:.te rtfi6v rN--
OF THE TWEJ>.F'fH CONCESSION BE RESURFACED AS FUNDS. MANPOWER AND EQUIPMENT
PERMIT. ~
~ - -{2J7/v-' :
Corporation of the county of E1gin
~
No. U....
WEDNESDAY, AUGUST 2, 1995
Seconded
by
~
Hovedby
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
, ~, _~F~4,/
AGENDA
~ ~C~C/'
.----..-....----'..'....
(, d-l.g.pA.4 '\
~ ~J')
\ ({ P1---~ /
ST. THOMAS SUBURBAN ROAD COMMISSION
WEDNESDAY, AUGUST 2, 1995 AT 10:00 A.X,.
l(VA!foPtion of February 9, 1995 Minutes. L.---'. rP..,. c;: "-" v ,f! (..../
)8c;J2 ~ '7/) \'
2., Road#30Channelizationprojects.'~ C r\)~Vd--S' L-
3. ~:eVised, 1995 Construction Program. /' -:;,. <-t I . .//'" v L 1 ~Jy
W 0 ~~ rAlI,. /
4~djournment.I'- L /J 1)0 '3 f)
~ A) ~ I"" '--.
../'""'.......
ST. THOMAS SUBURBAN ROAD COMMISSION
AGENDA
WEDNESDAY, AUGUST 2, 1995 AT 10:00 A.M.
1. Adoption of February 9, 1995 Minutes.
2. Road #30 Channelization projects.
3. Revised 1995 Construction Program.
4. Adjournment.
s~r . THOMAS, ONTARIO
FEBRUARY 9, 1995
P}\GE 1.
THE ST. THOMAS SUBURBAN ROAD COMMISSION met at the County
Administration Building on Thursday, February 9, 1995 at 10:00 a.m.
The County Engineer reported that ina recent discussion with
Mr. Donald Stokes and Mr. Roderick Ferguson it was indicated that
they had selected Mr. Albert Auckland to be the third member of the
st. Thomas Suburban Road Commission.
ELECTION OF CHAIRMAN "
RECOMMENDATION #1
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPOINT MR. RODERICK FERGUSON AS CHAIRMAN OF THE
ST. THOMAS SUBURBAN ROAD COMMISSION FOR THE TERM OF
FEBRUARY 1, 1995 TO JANUARY 31, 1996.
CARRIED."
RECOMMENDATION #2
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT MR. DONALD STOKES BE APPOINTED ACTING CHA.IRMAN FOR THIS
MEETING.
CARRIED."
APPROVAL OF MINUTES
RECOMMENDATION #3
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE MINUTES OF THE MEETING DATED NOVEMBER 2, 1994 BE
APPROVED BY AMENDING ITEM #3 TO READ ROAD #48 (NOT ROAD #40) .
CARRIED."
1994 EXPENDITURE REPORT
The 1994 Expenditure Report was presented for the members
information. The Engineer summarized the Maintenance and
Construction projects that were carried out in 1994.
The Engineer reported that the 1994 Suburban Expenditure and
Budget have been presented to the Road Committee at: their February
1995 meeting.
RECOMMENDATION #4
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE 1994 EXPENDITURE REPORT DATED FEBRUAHY 3, 1995 BE
ACCEPTED.
CARRIED."
~
ST. THOMAS, ONTARIO
FEBRUARY 9, 1995
PAGE 2.
1995 BUDGET
The Budget proposed for 1995 was presented for the members
information. The ~ngineer briefly outlined the Maintenance and
Construction projects proposed for 1995.
The Engineer reported that this budget would be presented to
Road Committee for their approval.
RECOMMENDATION #5
"MOVED BY: A. AUCKLAND
SECONDED BY: D. R. STOKES
THAT THE 1995 BUDGET DATED FEBRUARY 1, 1995 BE ADOPTED.
CARRIED."
ONTARIO GOOD ROADS ASSOCIATION RESOLUTION REGARDING SUBURBAN ROADS
The Engineer reported that a copy of a Resolution to be
presented at the ontario Good Roads Association Conference in
February by the ontario Good Roads Association reads as follows:
"Request that the Ministry of Transportation replace Suburban Roads
Commissions with appropriate Agreements among the effected
Municipalities."
After some discussion it was felt that further deliberations
regarding this topic would occur at the upcoming Conference.
It was felt that although this Committee may not be in agreement
with ontario Good Roads Association actions on this particular topic
in general they felt that other programs offered by the ontario Good
Roads Association were useful to this Committee thus it was agreed
that membership in the ontario Good Roads Association should
continue.
ANNUAL MEETING WITH SUBURBAN ROAD COMMISSIONS ASSOCIATION
The Engineer provided the members with a copy of the Agenda for
the Annual Meeting to be held during the Ontario Good Roads
Conference.
HONORARIUM
RECOMMENDATION #6
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT THE HONORARIUM FOR MR. ALBERT AUCKLAND FOR THE PERIOD OF
FEBRUARY 1, 1995 TO JANUARY 31, 1996 BE $175.00.
CARRIED."
ST. THOMAS, ONTARIO
FEBRUARY 9, 1995
PAGE 3.
ONTARIO GOOD ROADS MEMBERSHIP
RECOMMENDATION #7
"MOVED BY: A. AUCKLAND
SECONDED BY:
THAT THE MEMBERSHIP FEE FOR THE ONTARIO GOOD ROADS ASSOCIATION
FOR 1995 BE PAID.
CARRIED."
SUBURBAN ROAD COMMISSION ASSOCIATION MEMBERSHIP
RECOMMENDATION #8
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD COMMISSION
ASSOCIATION FOR 1995 BE PAID.
CARRIED."
CONFERENCE ATTENDANCE
RECOMMENDATION #9
"MOVED BY: D. R.. STOKES
SECONDED BY: A. AUCKLAND
THAT WE APPROVE THE ATTENDANCE OF MR. ALBERT AUCKLAND TO THE
ONTARIO GOOD ROADS ASSOCIATION ANNUAL CONVEN~~ION AND THE
SUBURBAN ROAD COMMISSION EXECUTIVE MEETING AND THE ANNUAL
MEETING o.F THE SUBURBAN ROAD COMMISSIONS OF ONTARIO WITH THE
USUAL EXPENSES PAID.
CARRIED."
ADJOURNMENT
RECOMMENDATION #10
"MOVED BY: D. R. STOKES
SECONDED BY: A. AUCKLAND
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
CARRIED."
CHAIRMAN
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1994 EXPENDITURES
FEBRUAR Y 3, 1995
1994 BUDGET
1994 EXPENDITURES
1. MAINTENANCE
A - BRIDGES AND CULVERTS
B - ROADSIDE MAINTENANCE
C - HARD TOP MAINTENANCE
D - LOOSE TOP MAINTENANCE
E - WINTER CONTROL
F - SAFETY DEVICES
DRAINAGE ASSESSMENTS
$ 5,000
20,000
30,000
50,000
105,000
48,000
1,710
$ 3 , 570
14,000
12,360
17,705
96,892
29,939
NIL
TOTAL MAINTENANCE
$259,710
$174,466
2. CONSTRUCTION
ROAD #25 CHANNELIZATION AT ROAD #48
AND ROAD #26
LAND PURCHASE - ROAD #28 (CENTENNIAL AVE.)
$467,930
5,000
$617,373
26,171
TOTAL CONSTRUCTION
$472,930
$643,544
--------
--------
--------
--------
TOTAL ROAD EXPENDITURE
$732,640
$818,010
--------
--------
~ESS: M.T.O. GRANT AT 77.985%
-637,930
LESS: 50% SHARE BY COUNTY
$180,080
-90,040
PLUS: SUBURBAN SHARE OF MEMBERSHIPS AND CONFFERENCES ($960.00)
$90,040
480
~ 1993 DEFICIT
$90,520
1 , 280
LESS: 1/2 MILL CONTRIBUTION BY CITY OF ST. THOMAS
$91,800
-91,800
1994 SURPLUS/DEFICIT
o
FRED GROCH
COUNTY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1995 BUDGET
FEBRUARY 1, 1995
1995 BUDGET
1. MAINTENANCE
A - Bridges and Culverts
5,000
B - Roadside Maintenance
20,000
C - Hard Top Maintenance
15,000
D - Loose Top Maintenance
20,000
E - winter Control
105,000
F - Safety Devices
35,000
TOTAL MAINTENANCE
$200,000
2. DRAINAGE ASSESSMENTS
1,000
3. CONSTRUCTION
Intersection Improvements on
County Road #30 at County
Road #48 and at County Road #52
400,000
4. LAND PURCHASE
5,000
5. ~NGINEERING
5% of Construction (3)
20,000
6. OVERHEAD 7%
43,820
TOTAL 1995 BUDGET
$669,820
LESS: M.T.O. Grant (72.336%)
-484,520
$185,300
LESS: County Share (50%)
-92,650
$92,650
PLUS: Suburban Share of Memberships and
Conferences (50% of $1,000)
500
$93,150
LESS: 1995 City's 1/2 Mill contribution
-92,150
DEFICIT TO 1996
$1,000
-------
-------
FRED GROCH
COUNTY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1995 BUDGET
FEBRU.~~RY 1, 1995
1.995 BUDGET
1. MAINTENANCE
A - Bridges and Culverts
5,000
B - Roadside Maintenance
20,000
C - Hard Top Maintenance
15', 000
D - Loose Top Maintenance
20,000
E - winter Control
105,000
F - Safety Devices
35,000
TOTAL MAINTENANCE
$200,000
2. DRAINAGE ASSESSMENTS
1,000
3. CONSTRUCTION
Intersection Improvements on
County Road #30 at County
Road #48 and at County Road #52
400,000
4. ~AND PURCHASE
5,000
5. ENGINEERING
5% of Construction (3)
20,000
6. OVERHEAD 7%
43,820
TOTAL 1995 BUDGET
$669,820
LESS: M.T.O. Grant (72.336%)
-484,520
$185,300
LESS: County Share (50%)
-92,650
$92,650
PLUS: Suburban Share of Memberships and
Conferences (50% of $1,000)
500
$93,150
LESS: 1995 City'S 1/2 Mill Contribution
-92,150
DEFICIT TO 1996
$1,000
-------
-------
FRED GROCH
COUNTY ENGINBER
PETER J. LEACK, A.M.C.T.
City Clerk
Office of the Clerk
P.O. Box 520, City Hall
St. Thomas, Ontario N5P 3V7
Telephone: (519) 631-1680
Fax: (519) 633-9019
Corporation of the City of St. Thomas
April 4th, 1995
Mr. Fred Groch
County Engineer
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Re: 1995 Bud2et
Dear Mr. Groch:
Please be advised that the Council of the Corporation of the City of St. Thomas passed the
following resolution pertaining to the 1995 budget for the St. Thomas Suburban Roads
Commission:
"THAT: The levy of the St. Thomas Suburban Roads Commission on the City of
St. Thomas for the year 1995, be approved in the amount of$92,150.00,and further that
the 1995 budget estimates of the Commission be approved."
Should you have any questions in this regard, please advise.
Sincerely,
P. J. Leack
City Clerk
PJL/mlv
pc: Mr. J. Gubinczki, City Treasurer
MARK G. McDONALD
COUNTY ADMINISTRATOR/CLERK
(Mrs.) SANDRA J. HE~FREN
DEPUTY COUNTY CLERK
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
May 4, 1995
Mr. ,Albert W. Auckland
st. Thomas Suburban Road Commission
R. R. #7
st. Thomas, ontario
N5P 3T2
Dear Sir:
Warden Chute and Elgin County Council would like tOI extend an
invitation to you to join them for lunch at their May 23, 1995
Session. Council would also like to recognize your years of ser-
vice, as the Elgin County representative to the Com~ission, at
this luncheon. If you are planning to attend, please call Donna
in the County Clerk's Office at 631-1460, Ext. 161, by May 17,
1995, to confirm your attendance.
We look forward to seeing you at the County Adminis:tration Build-
ing, 450 Sunset Drive, st. Thomas, at 12:00 noon.
Yours truly,
'00 .I.1JiL__ ~
san~ J~ ~~f~~~ (Mrs.),
Deputy Clerk.
SJH/mp
cc - F. Groch, County Engineer
MARK G. McDONALD
COUNTY ADMINISTRATOR/CLERK
(Mrs.) SANDRA J. HE~FREN
DEPUTY COUNTY CLERK
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
May 4, 1995
Mr. Don Stokes
st. Thomas Suburban Road Commission
19 Paulson Court
st. Thomas, ontario
N5R 1N1
Dear Sir:
Warden Chute and Elgin County Council would like to extend an
invitation to you to join them for lunch at their May 23, 1995
Session. If you are planning to attend the luncheon, please call
Donna in the County Clerk's Office at 631-1460, Ext.. 161, by May
17, 1995, to confirm your attendance.
We look forward to seeing you at the County Administration Build-
ing, 450 Sunset Drive, st. Thomas, at 12:00 noon.
Yours truly,
~~'~(MrS.)1
Deputy Clerk.
SJH/mp
cc - F. Groch, County Engineer
MARK G. McDONALD
COUNTY ADMINISTRATOR/CLERK
(Mrs.) SANDRA J. HE~FREN
DEPUTY COUNTY CLERK
450 SUNSET DRIVE
ST. THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
May 4, 1995
Mr. Rod Ferguson
st. Thomas Suburban Road Commission
R. R. #2
st. Thomas, ontario
N5R 3S6
Dear Sir:
Warden Chute and Elgin County Council would like to extend an
invitation to you to join them for lunch at their May 23, 1995
Session. If you are planning to attend the luncheon, please call
Donna in the County Clerk's Office at 631-1460, Ext.. 161, by May
17, 1995, to confirm your attendance.
We look forward to seeing you at the County Administration Build-
ing, 450 Sunset Drive, st. Thomas, at 12:00 noon.
Yours truly,
>.dO ,:---iLJ1. "-. ,
san~';.~~~~
Deputy Clerk.
(Mr s . ) ,
SJH/mp
cc - F. Groch, County Engineer
COUNTY OF ELGIN ROAD DEPARTMENT
ST. THOMAS SUBURBAN ROAD COMMISSION
1994 EXPENDITURES
1. MAINTENANCE
A - BRIDGES AND CULVERTS
B - ROADSIDE MAINTENANCE
C - HARD TOP MAINTENANCE
D - LOOSE TOP MAINTENANCE
E - .WINTER CONTROL
F - SAFETY DEVICES
DRAINAGE ASSESSMENTS
TOTAL MAINTENANCE
2. CONSTRUCTION
ROAD #25 CHANNELIZATION AT ROAD #48
AND ROAD #26
LAND PURCHASE - ROAD #28 (CENTENNIAL AVE.)
TOTAL CONSTRUCTION
TOTAL ROAD EXPENDITURE
LESS: M.T.O. GRANT AT 77.985%
LESS: 50% SHARE BY COUNTY
1994 BUDGET
$ 5,000
20,000
30,000
50,000
105,000
48,000
1,710
$259,710
------_.-
--------
$467,930
5,000
$472,930
.--------
--------
$732,640
--------
--------
PLUS: SUBURBAN SHARE OF MEMBERSHIPS AND CONFFERENCES ($960.00)
PLUS: 1993 DEFICIT
~: 1/2 MILL CONTRIBUTION BY CITY OF ST. THOMAS
1994 SURPLUS/DEFICIT
FEBRUARY 3, 1995
1994 EXPENDITURES
$ 3,570
14,000
12,360
17 ,705
96,892
29,939
NIL
$174,466
--------
--------
$617,373
26,171
$643,544
--------
--------
$818,010
--------
--------
-637,930
$180,080
-90,040
$90,040
480
$90,520
1,280
$91,800
-91,800
'D..
--------
--------
FRED GROCH
COUNTY ENGINEER
COUNTY OF ELGIN ROAD DEPARTMENT
SUMMARY OF 1994 EXPENDITURES
(INCLUDING ST. THOMAS SUBURBAN ROAD COMMISSION)
FEBRUARY 3, 1995
BUDGET
EXPENDITURES
1. ~AINTENACE
A - BRIDGES AND CULVERTS
B - ROADSIDE MAINTENANCE
C - HARD TOP MAINTENANCE
D - LOOSE TOP MAINTENANCE
E - WINTER CONTROL
F - SAFETY DEVICES
SUB-TOTAL MAINTENANCE
$ 281,000 $ 221,884.24
510,000 300,252.72
310,000 203,946.42
350,000 198,346.17
1,030,000 880,837.79 *
455,000 332,655.06
29,000 14,043.98
... ... ... ... - ... ... .- ... ... -...-----------
$2,965,000 $2,151,966.38
200,000 195,792.44
150,000 147,296.00
---------- -------------
$3,315,000 $2,495,054.82
---------- -------------
---------- -------------
G - MISCELLANEOUS
DRAINAGE ASSESSMENTS
URBAN REBATES
TOTAL 1994 MAINTENANCE
* 1993 Winter Control - $81,619
*1992 Winter Control - $914,119
2. CONSTRUCTION
RESURFACING
(ROAD #2 WEST OF ROAD #8,
ROAD #6 WEST, ROAD #20 CENTRAL,
ROAD #25 AT ROAD #26 AND ROAD #48
ROAD #27 EAST OF UNION,
ROAD #45 EAST, ROAD #48 EAST OF
HIGHWAY #73, ROAD #52 EAST OF
ROAD #25 AND ROAD #53 AYLMER)
$ 1,250,000
$ 2,539,498.07
BRIDGES AND CULVERTS
(ROAD #42 - LAKEVIEW & GROVESEND
ROAD #48 - MURRAY WATSON)
425,000
306,513.85
CONSTRUCTION
(ROAD #6 WEST, ROAD #8 SOUTH
AND ROAD #24 WEST)
1,750,000
1,573,675.40
SUB-TOTAL CONSTRUCTION
$3,425,000
$4,419,687.32
LAND PURCHASE
100,000 .
TATES BRIDGE SUPPLEMENTARY
80,000
136,818.28
57,934.89
TOTAL 1994 CONSTRUCTION
$3,605,000
$4,614,440.49
---------.----
-------------
3. OVERHEAD
DEFERRED TIME PAYOUTS $ 4,000 $ 2,642.77
SUPERINTENDENCE 175 , 000 160,976.11
WHITES STATION GARAGE 135,000 109,791.24
HEALTH AND SAFETY ITEMS 15,000 3,909.53
TRAINING COURSES 30,000 39,073.33
CLERICAL 180,000 128,312.43
OFF ICE 60,000 5~,757.93
AWARDS, MEMBERSHIPS, CONFERENCES 13,000 13,283.82
APRIL SICK TIME PAYOUT 8,000 5,998. 17
ROAD #18 CONTRIBUTION/M.N.R. REBATES -25,000 -3,690.92
PAYROLL BURDEN DEFICIT 50,000 93 , 131 . 72
DESIGN ENGINEERI~G 125,000 79,923.01
-------- ----------...
TOTAL 1994 OVERHEAD $770,000 $687,109.14
-------- -----------
-------- -----------
4. MISCELLANEOUS ITEMS NOT FOR SUBSIDY $10,000 ($2,344.00)
------- ---------
------- ---------
COUNTY OF ELGIN ROAD DEPARTMENT
SUMMARY OF 1994 EXPENDITURES
(INCLUDING ST. THOMAS SUBURBAN ROAD COMMISSION)
BUDGET
SUMMARY OF 1994 ROAD EXPENDITURES
1. MAINTENANCE
2. CONSTRUCTION
3. OVERHEAD
4. MISCELLANEOUS NOT FOR SUBSIDY
$3,315,000
3,605,000
770,000
10,000
TOTAL 1994 EXPENDITURES
$7,700,000
-----_._---
----------
1994 OVEREXPENDITURE - $94,260.45
RECONCI LI ATlON
REVENUE
~1994 NORMAL ALLOCATION
M.T.O. 1994 TATES BRIDGE SUPPLEMENTARY GRANT
(80% OF $57,934.89)
CITY OF ST. THOMAS SUBURBAN ROAD COMMISSION CONTRIBUTION
TRANSFER FROM EQUIPMENT POOL
COUNTY OF ELGIN 1994 ROAD LEVY
TOTAL 1994 REVENUE
*1993 TRANSFER FROM EQUIPMENT POOL - $299,131.89
*1992 TRANSFER FROM EQUIPMENT POOL - $223,481.68
PAGE 2.
EXPEND I TURES
$2,495,054.82
4,614,440.49
687,109.14
-2,344.00
$7,794,260.45
-------------
-------------
$5,430,000.00
46,347.91
91,800.00
96,112.54 .,.
2,130,000.00
$7,794,260.45
-------------
-------------
FRED GROCH
COUNTY ENGINEER
FEB-14-1992 11:17 FROM PETERBOROUGH COUNTY.
TO
ELG I N COUNTy'
P.01/01
t.1QUNTY OF PETERB0RQUGH
County Court House, 470 Water Street. Peterborough, Ontario K9H 3M3
(705) 743-0380
DATE: February 14th, 1995
MEMORANDUM TO: Counties
FROM: W. D. Armstrong, CAO
RB: PROPOSAL AT THE ONTARIO GOOD ROADS ASSOCIATION (OGRA)
CONFERENCE TO ABOLISH SUBURBAN ROADS COMMISSIONS
Our Public Works and Property Committee has directed its delegates to
speak in opposition to the proposal that Suburban Roads Commissions be
abolished. We understand this may be debated at the Annual OGRA
conference.
Our Committaa is of the opinion that legislation to reqtlire agreements
dealing with co-operative financial arrangements should be in place,
prior to dissolving any Commission,
If there is dabate at the Conference we would appreciatE~ your support.
. (
w. O. Armstrong;,
Administrator,
WDA:pk
c.c. Ontario Good Roads Association
Robert Davies, P. Ena,t Director of Public Works
1-800-46 1 ~6996
a special place
FAX (705) S16-' 730
TOTAL P.01
,': U F ~~ Fi j r"~ -; c ;-.; DE;'.) -1"
.--. E3ELLEVI LLE
COUNTY ADI\l1IN!STn."TiO~'1 ::;U:U):~iC:iS
POSTAL 8AC3 4400
BELLEViLLE., ONTi~RIO
K8N 3A9
PHONE 613-966-fi7'1Z
FAX 6i 3-966-25,,",
SUBURBAN F~OADS COMMISSION
February 6, 1995
Ontario Good Roads Association
5716 Coopers Avenue, unit #7
Mississauga, Ontario
L4Z 2E8
Attention: L. Rach, President
Re: O.G.R.A. Resolution 95-12
Dear Mr. Rach:
The Hastings-Belleville Suburban Roads Commission has recently had
an opportunity to review what the Commission und~9rstands to be a
resolution to be presented at the Annual Meeting.
The present legislation provides a mechanism fOl~ the funding of
Suburban Roads Commissions for construction and maintenance
programs.
In Hastings County, we are somewhat unique in that we have a
Commission with one separated City (Belleville) but not the other
( Trenton). There are County Roads surrounding thE~ City of Trenton
which benefit both municipalities that would qualify as Suburban
Roads.
The experience in dealing with Trenton for maintenance and
construction cost sharing has not been satisfactory.
The cost sharing as provided in the Public Transportation Highway
Improvement Act for the Suburban Commission has ~iorked adequately
for County Roads adjacent to the City of Belleville.
The Hastings-Belleville Suburban Roads Commission has instructed me
to notify the O.G.R.A. that the Commission is not in agreement with
the proposed resolution unless the financial contributions between
the separated City and County continue to be defined within the
Act.
.... /2
2
As you can no doubt understand, should the resolution be put
forward as is, the Commission will need to review t.heir membership
and support for D.G.R.A.
Yours truly,
7 (
&, .""lL! ',) 0/ ~ Y .
/"\ ..(....-L.-~~
// ;
~ \ '
'Garry~\ . Jewell, Secretary
lHa, stin s-Belleville Suburban
\Roads Commission
~-_..,.."'"
GDJ: j r
cc: Regional Director, Eastern Region, M.T.D.
vSuburban Roads Commissions
MUNICIPAL WORLD LIMITED, ST. THOMAS, ONT.
Form 425
.12 ~ FEBRU~ 9 .Session 19..:.2L No.Jl}2
:Moved by c If
Seconded by . ~.
THAT WE APPOINT MR. RODERICK FERGUSON AS CHAIRMAN OF THE ST. THOMAS SUBURBAN
ROAD COMMISSION FOR THE TERM OF FEBRUARY 1, 1995 TO JANUARY ~,1, 1996.
~~
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MUNICIP....L WORLD LIMITED, ST. THOMAS, ONT.
Form 425
Seconded by
THURSDAY, FEBRUARY 9
~
.Session 19~ No.. (2)
lVloved by
THAT THE MINUTES OF THE MEETING DATED NOVEMBER 2, 1994 BE APPROVED.
~ .~ .)~ (p.3 -6 ~
~ /I L-fr C~ ;4tf44U)
.....
MUNICIPAl. WORI.D I.IMITED, ST. THOMAS, ONT.
Form 425
THURSDAY, FEBRUARY 9 :Session 19-2L NO..~
]doved by ~
Seconded by' ---
THAT THE 1994 EXPENDITURE REPORT DATED FEBRUARY 3, 1995 BE ACCEPTED.
~k
-(
..;;:::
MUNICIPAL WORLD LIMITED, ST. THOMAS, ONT.
Form 425
Seconded by
THURSDAY, FEBRUARY.9
.~)
~
,~,"~....".-
~~
,Session 19~_
NO;"&
:Moved by
THAT THE 1995 BUDGET DATED FEBRUARY 1, 1995 BE ADOPTED.
MUNICIPAl. WORI.D LIMITED, ST. THOMAS, ONT.
Form 425
Seconded by
THURSDAY, FEBRUARY 9
~~~
'd~
&p<A .
_Session 19~_
NO.;~
:Moved by
THAT THE HONORARIUM FOR MR. ALBERT AUCKLAND FOR THE PERIOD OF FEBRUARY 1, 1995
TO JANUARY 31, 1996 BE $175.00.
MUNICIPAL WORLD LIMITED, ST. THOMAS, ONT.
Form 425
:Moved by
THURSDAY, ,FEBRUARY 9
~
-.Session 19~_ NO,"(Z.)
Seconded by
THAT THE MEMBERSHIP FEE FOR THE ONTARIO GOOD ROADS ASSOCIATION FOR 1995
BE PAID.
Seconded by
MUNICIPAL WORLD LIMITED, ST. THOMAS, ONT.
Form 425
~, .. THURSDAY, FEBRUARY 9 .Session19~ NOum
~
~
:Moved by
THAT THE MEMBERSHIP FEE FOR THE SUBURBAN ROAD COMMISSION ASSOCIATION FOR
1995 BE PAID.
(2~~/
~R-~
MUNICIPAL WORLD LIMITED, ST. THOMAS, ONT.
Form 425
THURSDAY. FEBRUARY 9 _Session 19~_
::::::e7bY ~
NO.(]L
THAT WE APPROVE THE ATTENDANCE OF MR. ALBERT AUCKLAND TO THE ONTARIO GOOD
ROADS ASSOCIATION ANNUAL CONVENTION AND THE SUBURBAN ROAD COMMISSION
EXECUTIVE MEETING AND THE ANNUAL MEETING OF THE SUBURBAN ROAD COMMISSIONS
OF ONTARIO WITH THE USUAL EXPENSES PAID.
-
/~~
---
MUNICIPAL WORLD liMITED, ST. THOMAS, ONT.
Form 425
Seconded by
THURSDAY, FEBRUARY 9 _Session 19~_
~--
a~ -=-t~~
NO.;~
:Moved by
THAT WE ADJOURN TO MEET AGAIN AT THE CALL OF THE CHAIRMAN.
ST. THOMAS SUBURBAN ROAD COMMISSION
AGENDA
THURSDAY, FEBRUARY 9, 1995 AT 10: 00 A.M..
Vl. Membership ~ 1fJ:> f'~),( ~rS(' v s), I;,
/2a,EleCtiOn~ahrmaTl"- C'\f
~ 3~~" pprova 1 of Minutes of November 2, 1994.
(./'4. '11 994 Expenditure Report.
\'> y \to
c/J . 1995 Budget. r- (Z-e~t~'$.q:'-,--- I
~6. ontario Good Roads Resolution regarding Suburban Roads Commission.
~. Annual Meeting of Suburban Roads Commissions Association Agenda.
~Honorarium.
9~) ntario Good Roads Association membership.
10.~" uburban Road Commission Association membership.
11 . " onference attendance.
12. Adjournment.
C rPb c/ {' J> t1""
----e:> A } j, ,'1<3}-- '\J ,.
519-823-1694 WELL I HGTON CTY, Am't.
9139 P01/04 JAt',j 31 ' 95 10: 42
.::,,'
CO.UNTY OF WELLINGrrON
OFFICE OF THe COUNTY ENGINEER
ADM'NISTFtATtON CENTRE
74 WOOLWICH STREET
GUELPH, ONTARIO N1H 319
T!L: (1519) 831-2801
FAX: (519) 823-1694
GORDON J. OUGH. P,EnQ.
COUNTY ENGINEER
FAX T!R A N--8.MI SS 10 N
FRO~: Gord Ough, P. Eng.
DATE:
Janu~;try 31, 1995
NO. OF PAGES:
(Including cover page)
TO (COMPANY):j,.~ ~~ .jH~.Wl.,"1>-) ~~~o6b" .~.
ATTENTION: Jhu ~ J. ! c.. /L~d -' L~' .
FAX NUMBER: \ ~:;; I tj... "1~:3 ow '7 b,~1
4
TIl\1E:
REFERENCE:
Annual M~eting 1995
NOTES:
IF YOU DID NOT RECEIVE ALL PAGES OF THIS
TRANSMISSION, OR IF COPIES ARE ILLEGIBLE~
PLEASE CALL (519) 1837...2601 AS SOON AS POSSIBLE
IN ORDER THAT! WE MAY TRANSMIT AG4t\IN
519-823-1694 WELLINGTON CTY. ADM.
9D'3 P02/04 JAH 31 ' 95 10: 43
CO.UNTY OF WELLINGTON
OFFICE OF 'rHE COUNTY t:NGINEER
ADMINISTRATION CENTAE
74 WOOLWICH STREET
GueLPH, ONTARiO N1 H 3T9
tEL; (519) 837.2601
FAX; (519) 823-1694
GORDONJ.OUGH,~en~
COUNTVENGINEER
SUBURBAN ~OADS COMMISSION ASSOCIATION
Office of the Secretary - Treasurer
Gordon J. Ough, P. Eng.
Wellington County Administration Centre
74 Woolwich Street
Guelph, Ontario, NIH 3T9
Phone }..519-837-2601
Fax: 1-519...823-1694
TO:
SUBURBAN ROADS COMMISSION ENGINEERS
FROM:
DATE:
Gordon J. Ough, P. Bng.
RE:
January 27, 1995
1995 AImUAL MEETING
The Annual Meeting will again be held in conjunction with the Ontario Good Roads
Association Con-vention. The meeting is scheduled for Tuesday, Feblruary 21, 1995 at
3:00 p.m. in the Quebec Room on the Dlain mezzanine floor of the :Royal York Hotel.
All Dlembers of the Executive have been notified of a meeting of the Executive
Committee on Monday, February 20, 1995 at 2:00 p.m. also in the Q1Jebec Room.
Hopefully a quorum will be available and a report can be prepared f()r the Annual
Meeting.
If there are any subjects that your ComJnission would like to have discussed at the
annual meeting, please notify me in order that it can be included in tbe agenda. A draft
agenda is attached for your information.
Further to the suburban roads resolution from tbe OGRA Board of r)irectors that I
faxed to you on Janual)' 16, 1995, I can tell you that there has been Slonle dialogue with
519-823-1594 WELLINGTON CTY. RDM.
909 P03/04 JRN 31 '95 10:43
the OGRA and the Executive Director of OORA has indicated that there is a possibility
that the resolution will be withdrawn. I \vill Jet you know as soon as I find out anything
further. Regardless of whether or not that particular resolution is \vitbdrawn there are
other suburban roads resolutions, that have been sent to the OGRA. froDl individual
municipalities, that will be debated during the resolutions debate at the convention at
3:00 p,m. Monday.
Your Commissioners should be encouraged to gather their thoughtsi and to attend the
session to make their position known.
I would appreciate it if you would bring these arrangements to the ~lttention of the
Members of your Commission.
_.._..".._~/
~~."
519-823-1694 WELLINGTON CTY. ADM.
909 P04/04 JAt..~ 31 ' 95 10: 43
DRAFT
SUBURBAN ROADS COMMISSION ASSOCWl10N
ANNUAL MEETING
ROYAL YORK HOTEL, TORONTO
QUEBEC ROOM
TUESDAY, FEBRUARY 21, 1995
AT 3:00 P.M.
AGENDA
1. Opening remarks by the President
2. Roll Call
3. Minutes
(i) 1994 Annual Meeting
(ii) 1994 Western Group Meeting
(iii) February 20~ 1995 Executive Committee Meeting
4. SecretaIY .. Treasurer's Report
5. Election of Officers
6. 1995 Area Group Meetings
7. Discussion with a representative of the MTO regarding the pllanned
rationalization of Suburban Roads Commissions
8. Other Business
9. Adjournment
519-823-1694 WELLINGTON CTY. RDM.
78:3 P01
JRN 16 '95 16:54
COUNTY OF WELLINGTON
O~FICE OF THE COUNTY ENGINEER
AOMINIST~ATION CENTR~
74 WOOLWICH STRe.eT
GUELPH, ONTARIO N1H 3T9
TEl.: ($19) 837-2601
FAX: (5 t 9) 823-1 1S94
GORDON J, OUGH. P,Eng.
COUNTY ENGINEEI'I
FAX TRANSMISSION
FltO:\I:
NO. OF PAGES: 2
(including cover page)
Gord Ough
DATE: January 16, 1995
Tll\1E:
TO (COj\1PANY):
ATTENTION:
St. Thomas Suburban Roads Commission
Mr.. Fred Groucht P. Eng.
FAX:\1J1VIBER:
1-519-633-7661
REFERENCE: OGRA t s official posi tien re Suburban Roads Cc>mmissions
NOTES:
This resolution is to be presented at the convE~ntion in February.
I thought that it may be of interest to those Gorrnnissions that
are members of OORA and that. have not as yet p~dd their 1995 dues.
IF YOU DID NOT RECEIVE ALL PAGES OF THIS
TRANSMISSION, OR IF COPIES ARE ILLEGIElLE~
PLEASE CALL (519) 837~2601 AS SOON AS POSSIBLE
IN ORDER THAT WE MAY TRANSMIT AGA.IN
519-823-1694 WELLINGTON CTY. RDM.
783 P02 JRN 16 '95 16:54
95-12
REQUEST THAT THE MINISTRY OF TRANSPORTArlON REPLACE
SUBURBAN ROADS COMMISSIONS WITH APPROPRIATE
AGREEMENTS AMONG THE AFFECTED MUNICIPALITIES
FROM
OGRA BOARD OF DIRECTORS
WHEREAS OGRA believes that current legislation governing Suburban Roads
Commissions is outdated; and
WHEREAS OGRA believes that agreements governing the financial contributions for
the construction and maintenance of suburban roads are necessary;
THEREFORE BE IT RESOLVED that OGRA request the Ministry of T'ransportation to
repeal Part VIII of the Public Transportation and Highway Improvemlsnts Act to abolish
all suburban roads commissions; and
FURTHER BE IT RESOLVED that legislation be enacted to require counties and
separated towns or cities to enter into agreements dealing with financial contributions
for the construction and maintenance of suburban roads
Corporation of the County of Elgin
No ..,...1&...............
FRI~ JANUARY 6 t 1995
C2L- f /~',7-;#
I '.... ~ y ,Y
Moved by ~~ -{b _.__ __
~~M
Seconded by ,/ :4 ~~~~..._
,. . .... ' ".---....
,/' -....._-~
THAT WE RECOMMEND THAT COUNTY COUNCIL INSTRUCT THE CLERK TO
NOTIFY THE CITY OF ST. THOMAS THAT THEIR 1995 CONTRIBUTION TO
THE. ST. THOMAS SUBURBAN ROAD COMMISSION BE 1/2 MILL BASED ON
THE MINISTRY OF TRANSPORTATION OF ONTARIO MINISTERIAL ADJUSTED
ASSESSMENT VALUE AS PER SECTION 68 AND 69 OF THE PUBLIC
TRANSPORTATION AND HIGHWAY IMPROVEMENT ACT, R.S.D., 1980
CHAPTER 421.
Corporation of the County of Elgin
FRIDAY
Moved by I},,", ---r--~ ~_.-.._.... ' J,ANUARY 6
.__~ ... ' 1995
Seconded by
.~,
?
No ,....,.I.~".,',.,..,..,'
THAT WE RECOMMEND TO COUNTY COUNCIL THAT THE HONORARIUM FOR THE
COUNTY'S REPRESENTATIVE ON THE ST. THOMAS SUBURBAN ROAD COMMISSION
BE $175.00 PER ANNUM FOR THE PERIOD OF FEBRUARY 11, 1995 TO
JANUARY 31, 1996.
--lA' () A..A J ; .J
-. ..-----.- VV'1 ..../1 11-'1______.-
Corporation of the County of Elgin
No ...",1,........,..,....,
THAT WE RECOMMEND TO COUNTY COUNCIL THAT MR. RODER:ICK FERGUSON
BE APPOINTED TO THE SUBURBAN ROADS COMMISSION AS THE COUNTY OF
ELGIN APPOINTEE FOR THE TERM BEGINNING FEBRUARY 1, 1995 FOR A
THREE YEAR TERM.
FRED GROCH, BASc., M,Eng., P.Eng.
Engineer and Road Superintendent
450 SUNSET DRIVE
S1. THOMAS, ONTARIO
N5R 5V1
TELEPHONE (519) 631-1460-4
FAX NO. (519) 633,7661
CLAYTON WATTERS, BASc., P.Eng.
Assistant County Engineer
February 1, 199:;
Mr. James Gubinczki
city Treasurer
City of st. Thomas
P. O. Box 520
st. Thomas, ontario
N5P 3V7
Dear Mr. Gubinczki:
Re: contribution to st. Thomas Suburban Road commission
Further to Mr. McDonald's letter dated January 27th please be
informed that the 1995 Ministerial Adjusted Assessment for the city of
st. Thomas is $184,300,000 as indicated by correspondence from
Mr. C. Gordon Kirk of the Ministry of Transportation of ontario dated
January 20, 199/.~,
Thus the city's contribution to the Suburban Road Commission in
1995 will be $92,150.00.
Yours truly,
FG:kab
c.c. Mr. Mark McDonald
Clerk - County of Elgin
Ms Linda Shewfelt
Treasurer - County of Elgin
FRED GROCH, B.A.Sc., M.Eng., P.Eng.
ENGINEER AND R01~D SUPERINTENDENT
January 27, 1995
450 SUNSET DRIVE
S1: THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
MARK G. McDONALD
COUNTY CLERK
(Mrs.) SANDRA J. HEFFREN
DEPUTY COUNTY CLERK
Mr. James Gubinczki
City Treasurer
City of st. Thomas
P.o. Box 520
ST. THOMAS, ontario
N5P 3V7
Dear Mr. Gubinczki:
Subiect: Contribution to st. Thomas Suburban Road Clommission
:1 The Council of the Corporation of the County of Elgin, at its
January 24th, 1995 Session, approved the following recommendation
from its County Road Committee:
"THAT the City of st. Thomas be notified that .their
1995 contribution to the st. Thomas Suburban Road
Commission be 1/2 mill, based on the Ministry lof Trans-
portation of Ontario Ministerial Adjustment Assessment
Value, as per the Public Transportation and Hi9hway
Improvement Act, R.S.O. 1990, Chapter P.50 Sec.tion 68 (3).
- Carried.
(signed) Warden D. Vane Chute"
In keeping with section 69 of said Act, please remi't the
equivalent amount to the Treasurer of the County for disbursement
to the Suburban Road Commission.
Mark G. McDonald,
County Clerk.
MGMjdb
cc - Fred Groch, County Engineer
- Linda Shewfelt, County Treasurer
.f'::.1 1, \
((...j)
~~-
MARK G. McDONALD
COUNTY CLERK
450 SUNSET DRIVE
ST, THOMAS, ONTARIO
N5R 5V1
PHONE (519) 631-1460
FAX (519) 633-7661
(Mrs.) SANDRA J. HEFFREN
DEPUTY COUNTY CLERK
January 27, 1995
Mr. Roderick Ferguson
R. R. #2
ST. THOMAS, ontario
N5P 3S6
Dear Mr. Ferguson:
Subiect: ADDointment to the st. Thomas Suburban Road Commission
The Council of the Corporation of the County of Elgin, at its
January 24th, 1995 Session, approved the following recommendations
from its Road Committee:
"THAT Mr. Roderick Ferguson be appointed to thE~ st. Thomas
Suburban Road Commission as a County of Elgin l~ppointee
for the term beginning February 1st, 1995 for Cl three-year
term.
- Carried.
That the honorarium for the County's Representative on
the st. Thomas Suburban Road Commission be $17~).OO per
annum for the period of February 1st, 1995 to ~ranuary
31st, 1996.
- Carried.
(signed) Warden D. Vane Chute"
Congratulations on your appointment. You will be notified in due
course, as to the date, time and location of the COlnmission's
first meeting.
../2
Mr. Roderick Ferguson
- 2 -
January 27, 1995
Attached are two forms to be filled out for payroll purposes.
Please complete and return them as soon as possible. For your
information the honorarium is paid out half in July and the
balance at year end.
MGM/db
Attachments
cc - Mr. Fred Groch, County Engineer
- Mr. Peter Leack, City Clerk
- Payroll
FOR COUNTY CLERK'S & PERSONNEL OFFICES
NAME
( Surname)
(Given Name[s] - Circle name used)
MAILING ADDRESS
POSTAL CODE
DATE OF BIRTH
SOCIAL INSURANCE
NUMBER
TELEPHONE NUMBERS - Both Residence and Business
(To be printed for County Directory) Res. Bus.
SPOUSE'S FIRST NAME
MILEAGE (total in kilometres) from Home to Administration Building,
450 Sunset Drive, st. Thomas and return Km.
ARE YOU IN RECEIPT OF CANADA PENSION? Yes
No
Date
Signature
11/94
DIRECT DEPOSIT INFORMATION
NAME
EMPLOYEE NO.
DEPARTMENT
Please attach a copy of a personal cheque marked 'VOID' in order that 'Jve may obtain your
bank account number, etc. or if there are no cheques for your account, complete the
following:
BANK ACCOUNT INFORMATION
BANK NAME
BANK ADDRESS
BANK NO.
BRANCH NO.
ACCOUNT NO.
Signature of Employee
Please forward this form to the Personnel Office.
3/94
b: forms\direct.dep
i ,~
@
Ministry Ministere
of des
, Transportation . Transports
Ontario
Municipal Roads Office
Cochrane T emiskaming Resource Centre
P.O. Bag 3010, Hwy 101
South Porcupine, Ontario
PON IHO
(705) 235-8691
January 20, 1995
Mr, Mark McDonald, Clerk
The County of Elgin
450 Sunset Dr,
St. Thomas, Ontario
N5R 5V1
Dear Mr. McDonald:
Re: Ministerial Adjusted Assessments for Cities and Separated Towns -
Pursuant to Section 68(3) of the Public Transportation and Highway Improvement Act
(Suburban Roads Commission)
The 1995 Ministerial Adjusted Assessment (MMA) value for each city or separa.ted town situated
within your county is noted on the attached calculation sheet.
Pursuant to Section 68(3) of the Public Transportation and Highway Improvement Act, the MNlA must
be used in determining the 1995 limiting contribution of each city and separated town to its associated
suburban roads commission.
MNlA values were derived from base assessment data provided by the Ministry (jfMunicipal Affairs
.and have been calculated as 0.203 times the total weighted equalized assessment (where the discount
factor of 0,203 simply indexes the values to their pre 1983 levels), times a growth factor which reflects
the inflation rate and growth in total assessment, relative to 1991,
Should you wish details on this calculation, please contact the undersigned.
. ""oroon Kirk
Assistant Program Management
Municipal Roads Office
Program Development Branch
CGK\vt
Attach,
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