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June 12, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 12, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A9) *May 22, 2014 Council `May 29, 2014 Public Meeting — Comprehensive Zoning By-law BUSINESS ARISING FROM MINUTES DELEGATIONS 11:00 a.m. Gary Blazak— Seaside Development proposal update (C10a) 1:30 p.m. Middlesex Hospital Alliance REPORTS (C1-C11) 1, ROADS a) Monthly Report b) *Report re: Driveway Access to Furnival Road c) *Report re: Carroll Line Bridge —End Treatments 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: Health and Safety Policy June 12, 2014 ............. Page 2 C) *Report re: Replacement and Purchase of auto extraction tools — West Elgin Fire Department - Rodney and West Lorne Stations 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER a) *Operations Report— Rodney b) *Operations Report—West Lorne 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS g; WEST ELGIN PRIMARY SYSTEM g. ADMINISTRATION a) *Administrator Monthly Report b) *Report re: Port Glasgow Trailer Park 10. PLANNING a) *Report re: Seaside Draft Plan/Class EA Update 11. ACCOUNTS CORRESPONDENCE (D1 — D16) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Rodney Aldborough Agriculture Society request for donation for fish fry; 2,* Elgin St. Thomas Public Health — bicycle racks; 3,* Town of Aylmer— request for support of a resolution regarding The Ontario Energy Board; June 12, 2014 ............. Page 3 4.* Elgin County Land Division Committee — Notice of Application for Consent —Application # E 26114 — Steve Simon; 5.* Marj Lockhart, Deb Campbell- letter regarding cats; 6.* Marj Lockhart. Deb Campbell-letter regarding fencing by-law; 7.* Mr. & Mrs. K Cleghorn — Port Glasgow Trailer Park 8.* West Lorne & Community Horticultural Society— request for donation RECOMMENDED TO ACCEPT & FILE: 9 AMO Watch file— May 22, 2014; Watch file — May 29, 2014; • Watch file — June 5, 2014; AMO — Provincial Election Update; AMO — ;New Building Canada Fund; 10, West Elgin Community Policing Committee — Minutes- February 12, 2014; 11. West Elgin Community Policing Committee — Minutes - March 19, 2014; 12. West Elgin Community Policing Committee = Minutes --April 9, 2014; 13, West Elgin Community Policing Committee — Minutes — May 14. Thames Talbot Land Trust — May newsletter 15. Elgin County— Notice of Decision-E22114 —Allan Barfett and Shayne Vandendries; 16. Independent Electricity System Operators-2013 Report; BY-LAWS: By-law No. 2014-40 Site Plan Agreement— Hibernia Winery By-law No. 2014-41 Amend Port Glasgow Trailer Park Policy TP-1.1 MINUTES (E1 — E3) • West Elgin Recreation Committee — March 18, 2014; • West Elgin Arena Board —April 8, 2014; • West Elgin Recreation Committee- April 15, 2014 NOTICE OF MOTION (F) June 12, 2014 ............. Page 4 OTHER BUSINESS (G1 —G3) 1. Discussion — Review of role and or value of Council representation to the Chamber of Commerce 2. Council announcements 3. Closed session: • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); • personal matters about an identifiable individual (M.A. 239(2)(b) * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: June 17, 2014 ,So, You're Thinking of Running for Council?" Information Session Dutton Community Centre, 7:00 p.m. unicipai June 25, 2014 Integrated Public t I Class Envi onmenAssess(Planning ent) n Seaside Developments Rodney Legion, 7:00 p.m. June 26, 2014 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications the Municipality ality toeremove it. Questions about the collection of expressly request p .personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 22, 2014 PRESENT Mayor Bernie Wehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Norma ossnel,Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST Councillor Miller declared a conflict of interest with items C1(a)and C3(a). ADOPTION OF AGENDA RES. NO, 1 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 22, 2014 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leathern Seconded by Aldred RESOLVED that the minutes of the meetings held on the following date be adopted as printed and circulated: May 8, 2014 Council May 8, 2014 Committee of Adjustment(260 Finney Street) May 13, 2014 Special Council meeting DISPOSITION: Carried BUSINESS ARISING FROM MINUTES: None DELEGATIONS 9:30 a.m.—Wendie Dupuis. Lakewood Trailer Park Ms. Dupuis attended Council expressing her disappointment that the municipality if ignoring their zoning by-law and requesting the municipality to follow the density limits outlined in the zoning by-law for the Port Glasgow Trailer Park. The Mayor noted that Administration will report on this matter at the next council meeting. A-a May 22, 2014 .....Page 2 of 8 11:00 a.m.—Laverne Kirkness Richard Pellerin re: Seaside gevelo menu Also in attendance: Gary Blazak, Municipal Planning Consultant; Kyle Murray and Bob Waiters A preview of the PowerPoint presentation for June 2e integrated public meeting was given. Mr. Kirkness outlined the changes to the draft plan of subdivision: • The servicing corridor is moved R • ealignment of lots and block to protect natural corridor • Surplus lands included • Douglas Line vehicular access for 15 townhouse units • Commercial block included This development would yield 370 residential units with an estimated population of 821;4938 square metres of commercial floor space along Havens Lake Road. Mr. Pellerin provided an overview of the Class EA process to date including the review of storm water management and wastewater servicing. A number of alternatives were reviewed. One of the storm water management alternatives is for improving the constructed wetland on municipal lands. The final location will be determined through the EA process. Mr. Kirkness requested that the municipality determine the conditions for draft plan approval. Mr. Blazak will prepare a report for Council for the June 12�" meeting noting that municipal engineer input is required before conditions can be drafted. 11:30 a.m.—El in St.Thomas Pubic Health—"Nutritious Food Basket' In attendance: Courtney-Brooke Laurie, Joy Dawkins A document titled"The Real Cost of Eating Well in St.Thomas and Elgin County" was reviewed. It was noted that food often becomes a discretionary spending and results in a unhealthy diet. A video is available at www.el inhealth.on.ca/Conversation which raises awareness on what the impacts are on our community.We all have a role to play in providing health equity for our residents. The municipality can help by influencing policies by including food security, transportation and income when discussing health issues. PLANNING 1. Pro ased Severance—Lot 19 Concession 7 Dieker Also in attendance: Hans&Ans Dieker RES. NO. 3 Moved by Aldred Seconded by Miller RESOLVED that the report from Monteith Brown re: Proposed Severance—Lot e Concession Agriculture erin the Official Plan AND that the property� and is supported. DISPOSITION: Carried May 22, 2014 .....Page 3 of 8 2. Site Plan A royal—Hibernia Wine RES. NO.4 Moved by Leatham Seconded by Bodnar RESOLVED that the report from Monteith Brown re: Site Plan Approval—Hibernia Winery be received. AND that clause#23 be deleted from the draft site plan agreement. DISPOSITION: Carried 3. Amendment to Zonin B -law—Lakewood Trailer Estates RES. NO. 5 Moved by Miller Seconded by Leatham RESOLVED that the report from Monteith Brown re:Amendment to Zoning By-law—Lakewood Trailer Estates be received. AND that the by-law be brought forward DISPOSITION: Carried REPORTS J. ROADS Councillor Miller declared a conflict of interest with the following item and left the meeting room. a) notation for'/z Picku Truck RES. N0.6 Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin of$27,614.00 uplusitaxes for 2014 Lincoln Sales in SuperCab.e amount DISPSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) C uotation for Sub-Com act Tractor RES. NO.7 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the taxes for John Deere 1025R�Sub-Compact Utility Tractor. 00 plus DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM Councillor Miller declared a conflict of interest with the following item and left the meeting room. a}Q&ation for Van RES. NO, 8 Seconded by Aldred RESOLVED Council ie accept th quot ton of McNaughton Dodge Chrysler in the 3 4J� 111 May 22, 2014 .....Page 4 of 8 RES. NO. 8 cont'd amount of$24,140.00 plus taxes for 2014 Dodge (RAM)—CN (Commercial Van). DISPOSITION: Carried 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS a) Drainage Apportionment—Morden Drain RES. NO, 9 Moved by Bodnar Seconded by Aldred RESOLVED that the Council approves the agreement on share of drainage assessment on the Morden Drain as requested by Brad & Sue Bandeen under Section 65(6)of the Drainage Act. Original Assessment—1972 Report New Assessment Concession 8 Pt.Lot A 50.0 AC. 48.O0AC. 2.00AC Benefit-$43.00 Benefit-$41.00 Benefit-$2.00 Outlet - $68.00 Outlet-$65.00 Outlet-$3.00 Original Assessment—19137 Report New Assessment Concession 13 Pt. Lot A 19 4AC 0.80AC 20.2 AC. Benefit-$0 Benefit-$0 Benefit-$0 Outlet-$77.00 Outlet-$3.00 Outlet - $80.00 DISPOSITION: Carried b) Drainage Apportionment—Smith Drain RES. NO 10 Moved by Miller Seconded by Leatham RESOLVED that the Council approves the agreement on share of drainage assessment on the Smith Drain as requested by Brad & Sue Bandeen under Section 65 (6) of the Drainage Act. Original Assessment—Open Portion New Assessment Concession 8 Pt.Lot A 11.1 HA. 0.80HA 11.9HA. Benefit—0 Benefit-$0 Benefit-$0 Outlet-$1006.00 Outlet-$72.00 Outlet - $1078.00 Original Assessment—Closed Portion New Assessment Concession 8 Pt,Lot A 11.11-1A. 0.80HA 11.91HA Benefit-$0 Benefit-$0 Benefit-$0 Outlet-$198.00 Outlet-$1400 Outlet - $212.00 DISPOSITION: Carried 8. WEST ELGIN PRIMARY SYSTEM May 22,2014 .....Page 5 of 8 9.ADMINISTRATION a) lnterim Re art—Ontario S ort and Recreation Communities Fund RES, NO 11 Moved by Leatham Seconded by Bodnar RESOLVED that the interim Report for the Ontario Sport and Recreation Communities Fund submitted by West Elgin Community Heaith Centre be received. DISPOSITION: Carried 1o.ACCOUNTS RES, NO. 8 Moved by Leatham Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#5A amounting to$238,219.05 in settlement of General, Road,Water, and Arena Accounts (including cheques#16662-16724) DISPOSITION: Carried CORRESPONDENCE: to t Community Run Walk'n' Roll— 1, VON Can�adL—1 Park Mt Brydg Brea June 22 , 2. Ministry of Citizenship and immigration—Ontario Medal for Good Citizenship 3, AMO 8,2014; Watch file—May Request for Nom inatio 9 2014-2 016 AMO Board of Directors; AMO Watch file—May RES. NO, 10 Moved by Bodnar Seconded by Aldred RESOLVED that the above correspondence items 1-3 be received and filed. DISPOSITION: Carried BY-LAWS 1. B -Law No.2014-34—Remuneration-Seasonal RES. NO. 14 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to set rates of remuneration for seasonal employees for the calendar year a2 adoption 14 and t is shall be the first and second reading and provision DISPOSITION: Carried RES. NO. 15 Moved by Aldred Seconded by Leatham RESOLVED that a By-law to set rates of remuneration for seasonal employees for the calendar year 2014 be now read a third time and May 22, 2014 .....Page 6 of 8 RES. NO. 15 cont'd 'finally passed, signed,sealed and numbered By-law Number 2014- 34—Remuneration-Seasonal DISPOSITION: Carried 2. By-law No 2014-35—Alternate Voting Method RES. NO. 16 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to authorize the use of an alternative voting method and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 17 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to authorize the use of an alternative voting method be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-35—Alternate Voting Method DISPOSITION: Carried 3. By-law No. 2014-36—Agreement—Intelivote Systems Inc. RES. NO. 18 Moved by Bodnar Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Intelivote Systems Inc. and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 19 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Intelivote Systems Inc.for electronic voting systems be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-36—Agreement - Intelivote Systems DISPOSITION: Carried 4. By-law No. 2014-37—Zone Amendment—Lakewood Trailer Estates RES. NO. 20 Moved by Miller Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot 8 Concession 14,from the 'site-specific' Lakeshore Residential—Molding (LR-1-H)Zone to the Trailer Park(TP)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried May 22, 2014 .....Page 7 of 8 RES. NO.21 Moved by Aldred Seconded by Miller RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot 8, Concession 14,from the'site-specific' Lakeshore Residential —Holding (LR-1-H)Zone to the Trailer Park(TP)Zone, and that this shall be the shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-37—Zone Amendment —Lakewood Trailer Estates DISPOSITION: Carried 5. By-law No. 2014-3i3—Amend Human Resources PoIiC RES. NO. 22 Moved by Bodnar Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to amend the Human Resources Policy and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 23 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to amend the Human Resources Policy be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-38—Amend Human Resources Policy HR-1.3, HR-1.12 DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Candidate Information Session—June 171h 7:00 3.m. Dutton Community Centre CONFIRMING BY-LAW RES. NO. 24 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 22"d, 2014 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.25 Moved by Leatham Seconded by Miller RESOLVED that a By-law to confirm the proceedings of the special meeting held on May 22nd , 2014 be now read a third time and finally passed, signed, numbered By-law Number 2014- 39—Confirming By-law May 22 2014 DISPOSITION: Carried Al May 22, 2014 .....Page 8 of 8 ADJOURNMENT RES. NO.18 Moved by Bodnar Seconded by Aidred RESOLVED that this Regular Meeting of Council shall adjourn at 12:05 p.m.to meet again on June 12, 2014. DISPOSITION: Carried These minutes were adopted on the 12'� day of June, 2014. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN RECREATION CENTRE MAY 29,2414 MEMBERS PRESENT: Councilors Dug l Aldred, Ri Bodnar chard Lea ham STAFF PRESENT: Scott Bryant Clerk istator/Treasurer ALSO IN ATTENDANCE: Ted Haiwa Planning Consultant SUBJECT: NEW COMPRENHENSIVE ZONING BY-LAW Also in attendance: Pat Brennan, Marjorie Lockhart, Dave Kelly,Wendie Dupuis, Pam Piccinato The Mayor called the meeting to order at 7:05 p.m.The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act by publication in the Chronicle, on the municipal website, as well as provincial agencies and ministries as prescribed by regulation. The Clerk read correspondence from the Chippewas of Thames First Nation,the Lower Thames Valley Conservation Authority and Rudolf and Nancy Vaterlaus. Mr. Halwa gave a Powerpoint presentation outlining how the by-law was prepared; how the by-law was organized;an overview of the zone legend, index maps and a typical zone map. The floor was opened for questions: Wendie Dupuis asked what the restrictions will be regarding the second residence allowed under RV zoning? Can a year-round trailer be allowed on one site(2241)? Dave Kelly enquired when the by-law will become law? The Planner noted that comments have not been received from provincial agencies yet, perhaps a September adoption. The Mayor thanked those who attended and noted that written comments would be received until June 13tH The meeting adjourned at 7:35 p.m. These minutes were adopted on this 12th day of June, 2014. MAYOR CLERK V V PVrrp F� Q 2 U ; m 2 � The Municipality of West Elgin. TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Sup. DATE: June 12, 2014 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for May 2014 DISCUSSION 1. Training — Lee Gosnell and Chad Yokom attended Road School in Guelph on May 5, 6 and 7. All public works staff attended a one day oma elted their certification arse Operators requiring chainsaw training p course on May 14 — 15. 2. Staffing -- Summer students Kyle Stanley and Michael Lewinsky started May • Upon completion of interviews, Alan VanEvery was offered and accepted the new full#ime operator's ct b basis sinc within e Jpublic une 2012 This n has been with West Elgin on contact position utilized by p ublic works in past years will be eliminated. 3. Graders were kept busy preparing roads for new gravel and brine application. Johnston Brothers Ltd. began spreading b ine maintenance application gravel mid month while Pollard Highway Products started May 28t". 4. Mobil Sweeping of London swept all curb and gutter in Rodney, West Lorne, Clachan, New Glasgow and Eagle. 5. Operations carried out by public works in May included — • Completion of tree/stump removal on various county/municipal roads • Pothole patching • Catch basin and culvert cleaning/repair • Bridge washinglinspection (as per Elgin County Maintenance Agreement) • Initial survey work completed for Graham Rd re-construction • Preparation for gravel production at municipal pit Respectfully Submitted, Reviewed b , tt Gawle , G.A. Lee Gosnell R. Sco Y Ad min Public Works Superintendent T as wruxp`* F N 4 a U e � i998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk Lee Gosnell, Public Works Superintendent DATE: June 12, 2014 SUBJECT: Driveway access to Furnival Road. RECOMMENDATION: THAT Council supports the petition for the construction of a `driveway' to Furnival Road on Lot 7, Concession 14; THAT our solicitor be requested to prepare m�tted to add essg he fro tage issue. THAT a minor variance application be s INTRODUCTION: The owners of property located off Furnival Road wish to tear down the old cottage on site and build a new cottage. BACKGROUND: The property does not have any legal frontage on an opened road allowance. Please see attached sketch, the property is roll no, 040-188, owned by Matthew and Jennifer Leversage. Access to the property is now by way of grassed laneway over the unopened road allowance. DISCUSSION: In order to fulfil the requirements for a building permit, staff suggests that the following is required: That a 'driveway' be built on the unopened road allowance to provide access to the lots. The cost of the construction of this 'driveway' be assumed by the property owner. That to comply with the zoning requirement to front on a public road, a minor variance or zoning by-law application be made to provide the exemption. We have discussed these requirements with Mr. Leversage and he has agreed to pay for the costs of construction; estimated at $3,500.00. See attached petition. it is noted that the municipality will not assume any responsibility for seasonal or winter maintenance. A formal agreement with the municipality is required, if Council wishes to support this petition. Respectfully Submitted, Respectfully Submitted, Norma I. Bryant, HonBA,AMCT Lee Gosnell Clerk Public Works Superintendent Reviewed by: a of Gawley, G.A Administrator/Treasurer Attachments Sketch showing location of property Petition 343400004019201 w 3434000 04.0192{73} .. 343400004018500. ~3434000040192012 34340000.4016100 3434000040162001 43400004. 1 800' ti 343400004016300 N X343400004016400 +dy ,,3 434io 000 4016005 - 343400004010610h343400004018000 343400004018100 ,sue, `w 343400004017800 r'343400004018240 k" 4 1343400004017702}, 343400004018300 {t 343400004017700 343400004017601 _ _ 34340000401002 ` . ,343400004016630. 343400004017000 343400004018400 343400004018500 r� fN 343400004019002,. �- �f 343400004019000 { (p(}Ly' ,.� 4• fl�1 0 018 { mss' " 343400004018700 ,zy� 343400004015600 �`;: Q ,,.ruggfi a M LP u x m 1998 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 12, 2014 SUBJECT. Carroll Line Bridge — End Treatments RECOMMENDATION: m Royal Fence Limited of$17,572.00 plus taxes That council accept the quote fro for the supply and installation of steel beam end treatments on the Carroll Line Bridge. INTRODUCTION: INTRO 4 years ago, a new bridge was constructed on Carroll Line west of Approx Graham Road. In order to complete this project, guide rail end treatments must be installed. DISCUSSION: Royal Fence from Dorchester, Ontario was contacted to inspect the site and provide a quote. Royal Fence handles the M c oMe forpthis project. Upon South Western Ontario, making review, three options were given — see attached quotation sheet. After consultation with Royal Fence, it was decided that Option 1 would best suit this location due to many factors such road type/design, class, speed limit, etc... This project was listed as under the capital portion of the 2014 budget and will come in under the projected $30,000.00 Respectfully Submitted, Reviewed by: Lee Gosnell Scott Gawley, C.G.A. minis r Public Works Superintendent a ITr ea rer RoyslFsne91 gg%1825 1 FAX QUOTATION ax 23119Was1ahe%1erBowne 00tcTSSlsr,Onl01<c N641G9 01rie X.(6i91RfiH0185 pate: 12-APr44 From: Sean Nolan Re: CarrollLi4ne E� West of Graham Road QUANTITY UNITS U1P TOTAL D7;5CRIPTION 1T5M# PTd� I 46.72 Im 100.00 4,672.00 1 5&l Steel Beam Guide Rail w/Channel 3260.00 13,000.00 -includes 4x Bridge Connections 4 ea S&I Extruder End Treatment 17,572.OD OPTJON 2 76.2 Im 86.00 6,477.00 2 S&I Steel Beam Guide Rail wf Channel 3,250.00 13,000.00 -includes 4x Bridge Connections 4 ea S&i Extruder End Treatment 19,477.00 Lion 3 r38.68 Im 100.00 6,858.00 3 S&I Steel Beam Guide Rall 250.00 6,500.00 8 -Includes 4x Bridge Connections 2 ea 700.00, 1 ea 3,400.00 S&I Extruder End Treatment 2 16,758.00 S&I Leaving End Treatment 15 Im 65.00 976.00 S&l Single Rail Steel Beam Guide Rail PRICE Comments:Layout by Others c is required to install or excavate around utilities-it will be an extra If a hydro-va Traffic Control-Included ® H.S.T.EXTRA PRICES FIRM FOR 30 DAYS The W unici p alit o Nest LCgin yf TO:Council of the Municipality of West Elgin FROM:Jeff Slater,Recreation Superintendent DATE:June 12 2014 SUBJECT: Recreation Monthly Report RECOMMENDATION: Receive and file. INTRODUCTION: Monthly report for the Recreation Department. BACKGROUND: 1. The Recreation Staff has caught up with the grass and all of the grass that we are responsible for has been cut and the schedule is in place. 2. The Hanging baskets are up in both West Lorne and Rodney,and the watering program has begun. 3. We are having challenges starting the Pool.The strainer basket was ordered last fall for the pump,to avoid the problem of not having it,unfortunately the company that we deal with lost the order or never placed the order and we are waiting for the part,it supposed to be here May 23rd.I make daily calls to the company,some polite some not so polite and we have yet to acquire the part.The same company is supposed to perform other maintenance related tasks and is very uncooperative for some reason this year.Yes we are searching out a different company. 4. The beach and marina have received the Blue Flag Candidate beach standing.The consultant is coming in the near future to discuss what we need to do and we will map out our approach.The Yacht Club will be contacted to attend at this session. S. The Pool Staff as well as the Day Camp Staff have been hired,and preparations are underway to have the programs begin. 6. We received the new tractor last week,and it is proving to be a beneficial addition to the Parks equipment. 7. The baseball and soccer programs have begun.The Soccer field painting and maintenance programs are well underway.With the very wet spring that we had initially,some of the grass areas were not cut to our standards until we could get our equipment on the fields. The bush area in Miller Park,an extremely wet area,was not one of our high priorities until we had all of the other areas completed,and as a result we did get a few complaints regarding the lack of maintenance,however that has been corrected.The Washrooms at the Marina as well as Miller Park are operational and are cleaned every day.The Parks summer staff were cleaning the washrooms in Miller Park and then locking them up;this resulted in some complaints,and this to has been corrected. Respectfully Submitted, Reviewed By Jeff Slater 'colt Gawley A Recreation Superintendent Administrator Treasurer c .2C�j 9Vlunicipahty of Nest EiBin To: Council of the Municipality of West Elgin From: Health and safety Co-Chair Jeff Slater Date: June 12 2014 Subject; Review and 2014 approval of the Municipality of West Elgin Health and Safety Policy. Recommendation; That Council review the existing Health and Safety Policy,and re-affirm Council's desire to develop and maintain a Health and Safety program to maintain that policy. Introduction/Discussion As per definition,the Municipal Council,acts as the employer under the Occupational Health and Safety Act, and as such has a duty to review,develop and maintain a Health and Safety Program. As per section 25 (2) 0) of the Occupational Health and Safety Act under employer's responsibilities, It is the employer's responsibility to: "Prepare and review at least annually a written occupational health and safety policy and develop and maintain a program to maintain that policy; " The Policy does not necessarily require any modifications, simply Councils review and. endorsement to carry out the program. It would be my recommendation that: 1. In the first paragraph that reference specifically to the Electrical Safety Association of Ontario is removed. Reference is not made to any other specific safety association in the document,and the necessary Safety Associations and guidelines are referenced in the Occupational Health and Safety Act. Respectfully Submitted: Reviewed By: Jeff Slater tt Gaw ey .G.A. Health and Safety Co-Chair Administrator Treasurer Attachments: Last approved Policy November 1998 m Adopted November 12, 1998 e n "'! OF e +' F Z � APPLICATION: This policy .applies to all work places under the authority of the Municipality of West Elgin. INTENT: It is the intention of the Municipality: To comply to the fullest extent possible, with the spirit and intent of the occupational Health and Safety .Act, to the rules and safe practice guides of the Electrical Utilities Safety Association of Ontario, Inc. and all related legislation. To prevent risk of injury and illness arising from the workplace environment. To establish and maintain a Health and Safety program in co-operation with the Joint Health .& Safety Committees. To encourage the co-operation of all employees in complying with the Health & Safety Policy and Program. POLICY: The Municipality of West Elgin is dedicated to operating at a standard which will establish our Municipality as a leader in promoting and protecting the health and safety of all employees. Through active leadership and support the Municipality's .goal is to promote attitudes amongst our employees that will ultimately lead to the reduction and elimination of workplace hazards. RESPONSIBILITIES: The responsibility for the Municipality of west Elgin's Health and Safety Policy is delegated to all personnel. COUNCIL RESPONSIBILITIES: Continuing support of the Occupational Health & Safety Policy and Program and for the provision of consistent application of Health & Safety standards across the Municipality. Establishing and maintaining an internal system for program management, allocating funds, time and human resources as necessary for Health & Safety. DEPARTMENT HEADS RESPONSIBILITIES: Administration and communication of the Occupational Health and Safety Pa1•iey., and Program within their departments. Encouraging attitudes and work practices that reflect the intent�, .of the policy by ensuring employees and supervisors receive regular and applicable safety training, according to their needs. Including Health & Safety responsibilities in performance criteria as appropriate for management and supervisory staff. Assuming ownership responsibility and maintenance as required by the legislation for property and buildings owned by the Municipality. j,. O Ensuring that all contractors and sub-contractors and their employees meet or exceed the expectations of the Municipalities Health & safety Program. Appointing Management representatives for the Joint Health & Safety committee within their department. Consulting with ,the Joint Health & Safety Committee and ensuring a 21 day response to recommendations. Ensuring the highest level of safety and health standards that exceed requirements of the Occupational Health & Safety Act and related legislation within their department. suPERVISORY STAFF RESPONSIBILITIES: Familiarizing themselves communicate SafetyPolicy, the Safety Program andthe requ rements of the legislation and aas it applies to the workplace. Liaising with all staff and being of assistance to the Joint Health & Safety Committee in an effort to reduce and eliminate physical hazards and influence safe work attitudes among employees. Instructing, informing and supervising employees to protect their Health and Safety. Investigating and responding to any safety or health related concerns which may be brought to their attention and initiating corrective measures as may be appropriate. EMPLOYEE RESPONSIBILITIES: uphold the requirements of the Policy, the Program and the legislation in order to assist the Municipality in providing a healthy and safe work environment. communicating any violations to their immediate Supervisor. Assuming responsibility for their own actions to prevent injury to themselves and other employees. Immediately reporting workplace and near miss accidents no matter how minor. JOINT HEALTH & SAFETY COMMITTEE RESPONSIBILITIES: Identifying workplace hazards, through inspections and recommending remedial action to the Department Head. Conducting or assisting in investigations as specified by the legislation. Making recommendations to Department Heads to enhance the effectiveness of the Health & Safety Program. Promoting a high standard of safety values among all workplace parties. Members are entrusted with confidentiality of information concerning employees and the workplace. NOVEMBER 12, 1998 0 The Municipality of West Efgin To:The Council of the Municipality of West Elgin From:West Elgin Fire Chief,Rodney Station Jeff Slater Date:June 12 2014 Subject:The replacement and purchase of Auto Extrication tools for The West Elgin Fire Department,both the Rodney and West Lorne Stations RECOMMENDATION: That Council approve the purchase of two Hurst e-Draulic sets of rescue tools as outlined in the proposal,for a quoted price of$30,990.00 plus applicable taxes,per set, INTRODUCTION: As previously discussed with Council the Rodney Fire Departments Auto Extrication Tools are in need of replacement.We can no longer get replacement parts for the tools that we currently use, and one of our cutters was taken out of service in July of 2013.We currently have One Hurst Cutter, One Hurst Spreader,and three Hydraulic Rams,powered by a low pressure hydraulic pump.These tools are in excess of 25 years old and have reached the end of their lifespan Subsequent investigation into the auto extrication tools that West Lorne Fire is currently using revealed that their tools were also in need of replacement,facing the same challenges,out dated and at the end of their lifespan. DISCUSSION: There are a variety of tools and tool manufacturers on the market.After careful deliberation of available tools and their ability to comply with the NFPA standards I decided to look into the possibility of electric tools over the traditional hydraulic tools.There are a number of advantages to the electric tools; • We achieve true heavy hydraulic tools in a battery powered tool • Reduce truck storage • The most rapid response available • No hoses or power unit to hook up. • Total mobility • Fast opening and closing times • Minimal noise when tools are in use,no noise when tools are idle,no power unit noise in the background • 110 volt adaptor for all day use off of the generator. • Non-combustible can be used indoors. • Off road capability,vehicles ending down embankments,or in fields • Green environmentally friendly. There are currently two manufacturers of truly electric,battery powered tools.Genesis and Hurst. In order to make a sound recommendation to West Elgin Council arrangements were made to test both sets of tools. -2- Cost Estimates: Canadian Safety Equipment: Genesis Extrication Tools,the package includes: 1-S-45 Spreader 1-C185 Cutter 1-E force Ram $26,385.00 each set Additional Costs: 2 AC Adaptors $1,000.00 each $2,000.00 3 Battery Chargers 3 x 150.00 $ 450.00 Total $28,835.00 plus applicable taxes. Code 4,Hurst Extrication Tools $30,990.00 plus applicable taxes. A representative,two actually were contacted from Canadian safety Equipment and attended at the Rodney Fire Hall not only to provide a demonstration of their tools but a training session so that the Rodney Fire Department Officers,and West Lorne Fire Fighters could use the tools, Mayor Wiehle also happened by and had the opportunity use the tools as well. Similar arrangements were made with a representative from Code Four,to allow the same Rodney Fire Officers to use the Hurst tools. After using both sets of extrication tools the Officers unanimously recommended the e-Draulic Tools from Hurst. Both sets of tools performed very well.There are however some areas where the Officers preferred the Burst Tools. The Hurst eDraulic Tools: • Have a 360 degree handle that makes it very easy for two firefighters to control and use the tools. • The Hurst tools have LED lighting built into the front of the tool. • The battery,although a proprietary battery,is very well,and better protected,it also has 6 points of attachment. 0 The Hurst tools according to the officers were easier to handle. -3- • During our demonstration/training we did not kill any batteries.Similar cuts and use were specifically undertaken to get an understanding of battery longevity. From an administrative perspective Hurst has over 300 sets of E-Draulic Tools in service,Some of these tools are in service at large Fire Departments,Toronto Fire,Ajax,Sudbury,the Town of Vaughn,and the Department of National Defence etc.Hurst has over 16 years in Battery tool Experience. The original Hurst Tools that the Rodney Fire Department has are 25 years old.We have received commendable service from Code 4 for the past 25 years,both in service as well as training. Both companies offer a comprehensive training program at no cost once the purchase is complete. it is my recommendation that the Municipality purchase two of the exact same sets of extrication tools to facilitate uniformity in equipment between the two West Elgin Fire Departments.In the event that both departments are called to the same incident all fire fighters will be trained and competent in the use of the extrication equipment,creating a uniform efficient rescue. With everything considered,it is the opinion of the six officers of the Rodney Fire Department that the best value for the Municipality,despite the$ 2155.00 difference in cost,is the purchase of the Hurst E-Draulic Extrication Tools from Code 4. Consultation was made with the West Lorne Fire Chief who has agreed that both sets of tools should be the same. Respectfully Submitted, Reviewed By: Jeff Slater o Gawley G.A.. Chief Rodney Fire Administrator/Tr asurer Al Beer West Lorne Fire !f k S West Elgin Distribution System >r c °{'BSc, `,�Jr'•'�h yF! '�3, 9y�4 1 M h- p� Operations Report h May 201 4 al } i �tL.Fxliti��S - 'Jw � will _ c f" �Yr�;i�4F 1St is ' Submitted by: Ontario Clean 1Nater Agency Date: June. 5, 2014 �� 1f I �` f - iar . ! E �} T, �? � !� Jn T � L q r rr E J� r �•! 7 a .� ilk C _ ' f,r� 'f = i , r. CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. MARCH: The MOE final inspection report received on March 20. There was one non-compliance for the West Elgin Distribution system for not having a drawing updated in the Municipal Drinking Water License, the issues has now been resolved. The entire system received an inspection rating of 99.43%. SECOND QUARTER: APRIL: There were no compliance or exceedance issues reported this month. The non-compliance identified in the MOE inspection report was resolved, by providing the MOE the drawing on April 25tH MAY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL inspections for the first quarter. The routine MOE inspection began on February 4th and continued into March with the final inspection report received on March 24th, 2014. SECOND QUARTER: There have been no MOE or MOL inspections for April and May of the second quarter. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit is scheduled for April 1St. SECOND QUARTER: Internal Audit was conducted by Rick Turnbull on April 1St, 2014. The final audit report hasn't been issued, once received a management review will scheduled and conducted prior to the expected external audit in August. SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: There were no issues with water quality for the first quarter. SECOND QUARTER: Annual spring flushing was conducted in the system. The Rodney Tower experienced suspected thermal turnover May 26-27th, causing low chlorine. The area was flushed and residuals have been resolved. SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the monthly health and safety inspections conducted this quarter. SECOND QUARTER: APRIL: There were no hazards identified during the monthly health and safety inspections conducted this month. MAY: There were no hazards identified during the monthly health and safety inspections conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST UARTER: JANUARY: 06, 13, 20, 27: Collected weekly bacti samples in the West Elgin distribution system 06: collected annual samples in the West Elgin distribution system 01, 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 31: West Elgin Facilities Checks and Readings 03, 10, 17, 24, 30:Weekly Autoflusher rounds in West Elgin 13, 20, 23. Checking Chlorine Residual at Monthly Sample Points 24:Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road FEBRUARY: 03, 10, 18, 24: Collected weekly bacti samples in the West Elgin distribution system 10: Collected Monthly and Schedule 15.1 samples 03, 05, 07, 10, 12, 18, 19, 21, 24, 26, 28:West Elgin Facilities Checks and Readings 07, 13, 20-21, 28: Weekly autoflusher rounds in West Elgin 05:Thawed and repaired hydrant on 25172 Talbot Line,just west of Graham Rd. A damaged ball rubber was replaced with a brand new ball rubber in order to fix the leak. 06: Fixed autoflusher wiring on Gray Line#6 06:Thawed Sample Station on Dymock Line. 18, 19: Checked Chlorine Residual at Monthly Sample Points 25: Monthly chamber meter readings MAC 03, 10, 17, 24,31: Collected weekly bacteriological samples in the West Elgin distribution system 4,5,6,11,18: Monthly sample station rounds 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28, 31: West Elgin Facilities Checks and Readings 07, 14, 20, 28: Weekly auto flusher rounds in West Elgin 18, 19: Checking Chlorine Residual at Monthly Sample Points 4: Monthly chamber meter readings 4: Replaced 3 auto flusher sample taps. i. Dymock Line and Dunborough Line ii. Opposite 26168 Queen street iii. Opposite 24988 Gray Line 31: Replaced broken snow flag for the hydrant at Colley and Crinan Line SECOND Q UARTER: APRIL: 07, 14, 22, 28: Collected weekly bacti samples in the West Elgin distribution system 07: collected monthly and quarterly samples 02, 04, 07, 09, 11, 14, 16, 21, 22, 25, 28, 30: West Elgin Facilities checks and readings 04, 11, 17, 25: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 03, 09, 10, 22, 23: West Elgin distribution monthly blow off rounds 01, 03, 08: West Elgin Distribution monthly sample v point rounds eter pit 02,07: Removed and replaced sump pump g 11: shut-off water service at 22376 Downie Line for a customer to do plumbing repair inside. Service was turned on after repair. 24: Repaired mainline isolation valve at the corner of Hoskins Li required rnivalrk a be Valve was leaking at the bonnet. Replaced bonnet bolts. No isolation completed. West Elgin Municipal Works department were also involved. MAY. 05, 12, 20, 26: Collected weekly bacti samples in the West Elgin distribution system 02, 05, 07, 09, 12, 14, 16, 19, 20, 23, 26, 28, 30: West Elgin Facilities checks and readings 02, 09, 15, 16, 23, 30: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 06, 26, 27, 28, 29: West Elgin distribution monthly blow off rounds 05, 06, 07, 14, 20, 26, 28: West Elgin Distribution monthly sample point rounds 05-16-Systematic flushing and hydrant maintenance preformed on all hydrants in distribution system SECTION 7: At SUMMARY FIRST UARTER: JANUARY: 07: Water pipe burst at 24992 Crinan Line in West Lorne;the operator shut off water meter tap to stop flow to customer basement. FEB�Y: No Alarms MARCH: March 29: Called out to 198 Gr e aham Road for a service leak. Shut � stop off at 9:15am and turned service back on at 12:30, after home owner had p aired SECOND UARTER: APRIL• No Alarms MAY: Brant 26, 27- Low Chlorine at Rodney Water Tower due to thermal turnover. Rectified by by flushing SECTION $: COMMUNITY COMPLAINTS &CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY 11: Community complaint Mandy Johnson at 14084 Colley Road. Water is cloudy but clears after a few minutes. Checked water at the autoflusher on the corner of Crinan and Colley, and water was clear. 13:Turned off autoflusher on Thomson because water was pooling on the road and causing hazardous conditions. PCT and ORO advised. MARCH: M Received a call from the Municipality of West Elgin concerning a resident at 21486 Silver Clay Line having no water. Suspected frozen watermain. Attempted to thaw line from house to curb stop,then dug up curb stop. Attempted to thaw from curb stop to watermain. West Elgin Municipal workers also assisted. It was determined the main was frozen. A short term solution was provided to give the homeowner water. Work was performed onsite but homeowner is still without running water. 20: Received a complaint from a resident on Beattie Line at 10:00am. Resident claims the water is staining the fixtures inside their home. At 11:05 the hydrant at 22938 Beattie Line was flushed for 17 minutes and water was clear. A Chlorine sample of 1.09ppm was taken after the hydrant was flushed. SECOND QUARTE R: APRIL: Resident at 21486 Silver Clay Line without water because of suspected frozen watermain. Operator completes check (on Monday,Wednesday, and Friday of each week) of area and attempts to run the blow off. Short-term solution for potable water remained in place during the month. Situation resolved on May 1, 2014. Operator took samples and results were: Free Cl2 0.78ppm,total Cl2 1.38ppm and a total flush time of 30 minutes was completed on the line. A bacti sample also taken and sent to lab for analysis, sample came back normal. MAY: No complaints or concerns this month. Vii: �rh4L k�}r ti - " R o� d n e Wastewater Treatment Plant n s Re Report - s �1 May 20 ' •5• f 1��'� o�R��`S zfth y 1 iii' i� a•' - - x '}hi3a K¢, k gl F Submitted'by: +_' Ontario Clean Water Agency { � Date: :1une 4: 2014 i.F t k f Y � Mg qgg �- _ s �! k S i 1 �0y'aXJSyyy5 ... Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description, The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary(clarifier)effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition(alum)is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service information Area(s)Serviced: Village of Rodney Design Capacity: Total Design Capacity: 0.590(1000 m3lday} Total Annual Flow: 129(1000 m3lyear) Average Day Flow: 0.353(1000 M 3/day) Maximum Day Flow: 0.791 (1000 m 3/day) Treatment Process: Sixteen Mile Creek to Lake Erie Effluent Receiver Process Features Major Process Extended aeration Phosphorus Removal Continuous,Use of alum Additional Treatment Effluent filtration Discharge Mode Continuous discharge Effluent Disinfection Practice UV Disinfection Sludge Stabilization Sludge Disposal Lagoon storage Additional Process Info: Sludge is stored in lagoons;supernatant from lagoons is retreated in the plant,then released. Contacts: Senior Operations Manager: Dale LeBritton (519)768-9925,cell(519)476-5898 Business Development Manager: Susan Budden (519)680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: The nitrification process was inhibited due to a lower pH and temperature of the wastewater treatment plant contents. Upon recognizing the pH drop,the alum dose was lowered to bring the pH above 8, while remaining in compliance with total phosphorus concentrations. The Rodney Wastewater Treatment Plant has surface aerators that contribute to lowering the temperature of the contents within the plant. The combination of low pH and temperature contributed to non- compliances for the month of February. While we have recovered pH, the low temperatures remain an issue beyond our control. The mixed liquor suspended solids within the aeration tanks are being increased in an effort to regain a larger population of nitrifying bacteria. We slowly saw improvements in the results of total ammonia, however,the WWTP was not able to recover from the non-compliances for the month of February due to the cold temperatures continuing into March. The effluent temperature on March 4 was 0.8°C and the final sample taken on March 31 has seen a rise to 6.1°C. Several attempts were made to reduce the impact of the colder temperatures which included seeding the aeration tank with mixed liquor from the West Lorne WWTP, adding sugar to the plant to provide a carbon source to activate the nitrifying bacteria and monitoring throughout plant processes. With this rise in air temperature the Rodney WWTP began nitrifying to compliance limits into April The table below shows the specific non-compliances that were reported for the Rodney WWTP for February and March: e Total Ammonia 2014-02 Monthly average Composite 9mg/L 5mgIL as Nitrogen Unionized 2014-02-20 Single sample Composite 0.4mg/L 0.1mgIL Ammonia Total Ammonia 2014-02 Monthly average Composite 3.4kg/d 211kg/d as Nitrogen Total Ammonia 2014-03 Monthly average Composite 14.4mgIL 5mgIL as Nitrogen Unionized 2014-03-04 Single sample Composite 0.58mg/L 0.1 mg1L Ammonia Unionized 2014-03-19 Single sample Composite 0.23mg/L 0.1mgIL Ammonia Total Ammonia 2014-03 Monthly average Composite 6.4kgld 2.2kg/d as Nitrogen SECOND UARTf=R: There were no compliance issues for April and May of the second quarter. 3 SECTION 2: INSPECTIONS FIRST DARTER: There were no MOL inspections during the first quarter. The MOE continued the routine inspection of the system which started December 4, 2013. The inspection report was received on January 31St, 2014. There were four non-compliances with regulatory requirements identified in the report. They were the following: 1. The sewage works effluent sample results did not demonstrate compliance with microbiological parameter limits prescribed by the Environmental Compliance Approval. The geometric mean for E. coil in April 2009 was 232 cfu/100ml which exceeded the limit of 200cfu/100ml listed in the Environmental Compliance Approval (ECA) 3-0871-88-949. The E. coli effluent limit exceedance in April 2009 was due to only one sample being taken during the month upon start up of the system. The system was cleaned and there were no issues for the rest of the disinfection period. The E. coli effluent limit exceedance in April 2009 was based on only one sample being taken during the month upon start up of the system.The system was cleaned and there were no issues for the rest of the disinfection period. Action(s) Required:The E. col! effluent limit exceedance in April 2009 was based on only one sample being taken during the month upon start up of the system. The system was cleaned and there were no issues for the rest of the disinfection period. 2. The overall responsible operator had not been designated for the wastewater treatment and collection works. Section 15(1) of Ontario Regulation 129/04 (Licensing of Sewage Works Operators) states that the owner of a facility shall designate as overall responsible operator of the facility an operator who holds a licence that is applicable to that type of facility and that is of the same class as or higher than the class of the facility. (For example,the overall responsible operator of a Class III wastewater treatment facility must be an operator who holds a Class ill or Class IV wastewater treatment facility operator's licence.) The operating authority currently operates the wastewater treatment plant and collection system. The Municipality operated the collection system prior to May 1, 2013. An ORO was not designated for the collection system during the inspection review period. Action(s) Required: No further actions are required as the operating authority has taken over the operation of both the treatment plant and the collection system as of May 1, 2013 and an ORO has been designated for both. 3. Operators-in-charge were not designated for the wastewater treatment plant and all associated collection works. Section 17(1) of Ontario Regulation 129/04 (Licensing of Sewage Works Operators) states that the owner of a facility or a person authorized by the owner shall designate one or more licensed operators as operators-in-charge of the facility. The operating authority currently operates the wastewater treatment plant and collection system.The Municipality operated the collection system prior to May 1, 2013. An operator-in-charge was not designated for the collection system prior to May 1, 2013. 4 Actions) Required: No further actions are required as the operating authority has taken over the operation of both the treatment plant and the collection system as of May 1, 2013 and OIC's have been designated for both. 4. The logs and other record keeping mechanisms did not comply with the record keeping requirements. Section 19(1) of Ontario Regulation 129/04 (Licensing of Sewage Works Operators) states that the owner of a facility shall ensure that logs or other record-keeping mechanisms are provided to record information concerning the operation of the facility. Section 19(2) stipulates that entries in the logs or other record keeping mechanisms shall be made chronologically. Section 19(3) states that no person shall make an entry in a log or other record-keeping mechanism unless the person is an operator-in-charge or is authorized to make an entry by the owner or an operator-in-charge. Records provided during the inspection verified that the owner of the wastewater treatment plant ensured that logs or other record-keeping mechanisms were provided to record information concerning the operation of the facility, in accordance with the requirements of section 19 of Ontario Regulation 129/04. However, with the exception of the pumping station,there was no record keeping for record keeping for the remainder of the collection system prior to May 1, 2013. y shall ensure that logs or other record- As per s. 19(1) of 0. Reg. 129/04,the owner of a facilit keeping mechanisms are provided to record information concerning the operation of the facility. Action(s) Required: No further action as the owner has now indicated that the operating authority has record keeping mechanisms for both the treatment facility and the entire collection system. All non-compliances have been addressed and no further actions are required. SECOND QUARTER: There were no MOE or MOL inspections during April or May of the second quarter. SECTION 3: PERFORMANCE ASSESSMENT R7^PORT see attached FIRST QUARTER: The first quarter there were 7 non-compliances with effluent limits reported to the MOE as identified in the in Section 1 for ammonia in the months of February for March. The during this same time. In January Environmental Compliance Approval were exceeded there were 3 design flow exceedances, in March there was one design flow exceedance. The higher flows were due to snow melt and rain. Despite these flow objective exceedances,the flow is down by 20%from the first quarter in 2013. SECOND QUARTER: There were 3 design flow exceedances in April. These higher flows are attributed to rainfall infiltration of the system. Despite the flow objective exceedances,the flaw is dawn 5%from April 2013 flows. 5 SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: JANUARY: There were no Health and Safety issues identified this month. FEBRUARY: There were no Health and Safety issues identified this month. MARCH: Wooden stairs on both sides of clarifier need new wood as wood is chipping off and gaps between cement stair and wooden frame. SECOND QUARTER: APRI L: There were no Health and Safety issues identified this month. MAY: There were no Health and Safety issues identified this month. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: (03) Installed new heat trace on alum tank section line (09) Worked on Alum feed line (10) Finished Alum line repairs (13) Aeration motors #1, 2, 3, 5, 6 are all in operational order. #4 has motor mount issues. Informed OIC of repairs. (13) Cleared floor drain in RAS building (20) ACU-tech on site inspecting all lifting devices. (21) Started generator at Rodney Pump Station for monthly inspection; Alarm channel 4 went out. When arrived at pump station, generator has turned off. Ordered new air filter as other one was dirty,took old air filter out and put back into auto (22) Ran generator after new air filter installed and channel 4 was called out again. Informed OIC and ORO. (23) PCT picked up binders and logbooks from MOE inspection for filing (23) Heat trace from Alum line is too hot, unplugged for night. Informed OIC, unplugged Alum pumps as no Alum coming out (24)Thaw out Alum line and hook up a water hose so flushing was possible (29) Clarifier was frozen,thawed out and flowing again 6 (30) Clarifier torque light was on again, scum pit built up again and froze, cleared scum and running ok now (30) Adjust raker arm in clarifier to prevent it from getting hung up FEBRUARY: (10) Raised and hosed down sand filters and effluent trough (12) Added Sodium Hydroxide to raw channel to pump up pH in aeration and plant (13) PH for aeration tanks and final effluent has come back up to 8.5 (17) Left East lances up for the night (18) Put lances back down and hosed down (19)Alum was not flowing,tried to flush backwards with no result. Cleaned sampler line and jug with hot water, took samples to check for ammonia problems (20) Brought up all lances for a few hours to get sand moving,worked on replacing valves and alum line for alum tank. Problem discovered at the bottom of the tank, it has solidified (21)Turned valve to bypass clarifier effluent to lagoon; hosed down middle of clarifier and clarifier weirs and put lances back down. Hosed down V-notch after clarifier, stopped bypassing to lagoon. Measured lagoon at 9" before bypassing and 8.5" after (21) Set up portable totes in RAS building to store Alum, drain from outside storage tank. Made up poly lines from tote tank to alum pump and started dose of 33 mL/min at 18:45. Pumped out alum containment area into RAS pit; approximately 2000L into pit, added about 1000L of that water to clarifier (22) Alum rate at 30 mL/min, appears to be normal (23) Pumped 1000L of containment water to clarifier, alum dosage at 30 mL/min (24)Took effluent sample to test for ammonia, pH and DO. Ammonia is decreasing (26)Tested monthly alarms, lifted lances for 20 minutes and took sampled for ammonia testing (27) Raised lances up for the night and turned down to 10-11 psi (28) Upon arrival,filter building basement was flooded,turned pumps on manual. Pumped down and hosed down clarifier and cleared scum pit, put lances back down. Hosed down effluent channel MARCH: (04)Tightened fitting on Alum injector line, bleed air out of lines, now 100% alum at a rate of 41 mL/min (05) Set up Alum transfer pump to fill Alum tote (05)Triple S on-site at Furnival Road pump station dropping off two loads of West Lorne aeration fluid to reseed Rodney Sewage Plant (05) Albert's Generator inspected Rodney's Pump Stations generator (07) Cleaned sand filters by using hose,turning air off and putting hose down middle of lance and hosed down effluent through until clear (12) Sprayed down middle of clarifier and weirs (20)Turned generator on 'Low Oil Pressure' light came on and generator turned off. Albert's Generator on-site, added more oil and discovered that the oil pressure sender is faulty and seal is broken. Started generator again and within 40 minutes Channel#4 came out; 'over crank' and 'over speed' lights were on. Informed OIC/ORO (21) Filled Alum tote from big alum tank 7 (31) Sprayed down South weirs SECOND QUARTE R: APRIL: (01)Gerber Electric onsite and fixed contact started for aerator#3 as it was burnt out, now 5 of 6 motors working (01) Sprayed down North weir and clarifier, v-notch and brought lances up, while spraying down bypassed to lagoon; started at 10" ended at 8 V (02) Sprayed down and cleaned weirs, clarifier, railings and walkways and walls of aerators (03) Sprayed down weirs, clarifier, walkways and railings (04) Transferred Alum from big tank to day tank; hosed down aeration weirs and middle of clarifier and weirs. Brought lances up and sprayed down final effluent channel (08) Aeration#4 motor had oil all over walkway, used floor absorbent and #6 had a little bit of oil too (09) Hosed down sand filters and brought lances up, sprayed down effluent channel and kept hose in there to flush out, getting ready for UV lights (09) Put UV system in channel and changed out burnt bulbs- all OK (14) Sprayed down effluent channel (16) SCADA system had filter reject pumps faulted and alarm logger had high level, restarted on SCADA system and on MCC- all was ok (17) Pumped out alum containment and filled alum day tank. Sprayed down clarifier weirs and middle of clarifier (23) Changed 3 UV lights as they were burnt out. Repaired wiring under raker walkway. Installed decant pump and hosed down final effluent channel (24) Sprayed down middle of clarifier and weirs (28) SCADA system had reject pumps faulted, when restarted on SCADA they kept faulting, when onsite all were working after restarted on MCC (30)Channel#8 came out at 05:25 and 06:30, by the time the dialer was called, all channels were normal; high flow due to heavy rain storm all day and night. When arrived v-notch was higher than normal MAY: (02) Filled Alum day tank (02) Hosed down aeration weirs, clarifier weirs and middle of clarifier (08) Paris from Flowmetrix calibrating flow meter (09) Hosed down UV channel (12) Hosed down sand filters and effluent channel (15) Ch#8- high v-notch- bypassed to lagoon to flush from v-notch to sandfilters- level now OK (21) Filled Alum day tank, hosed down middle of clarifier and weirs, sprayed down UV channel (21) Pumped out Alum containment (22) Start up of decant pump; 79 m3/day (23) Furnival Rd Pump Station generator ran for monthly work order (23) No water coming out at plant from decant pump,turned off until solution found 8 (23) Changed WAS from 2.2m3 to 2.5 m3 (30) Completed all monthly alarms. Raw sampler was off, reset breaker and now OK SECTION 6: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: (02) 08:00; Sanitary well high level, use sump pump to pump down into filter reject pit. Discharge pipe is split and needs repair and will require 2 operators and a confined space entry. Alum was froze, now running MARCH: No alarms this month. SECOND QUARTER: APRIL: (12) 10:00; Rodney power flicker, reset main breaker and reset backwash filter pumps (26) 08:45; Power flicker, reset main breaker MAY: (21) 19:30; Power failure- reset main breaker and backwash pumps SECTION 7: COMMUNITY COMPLAINTS &CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: APRIL: There were no complaints of concerns this month. MAY: There were no complaints of concerns this month. 9 / e § /B \ ) k ! k § a 9 CL � { / \ � a ; a k7 / �\ - a � o ■ § § § � » � ■ 2 ° # f \ k \ KK ! � , / ) Id \ f ; ; ° ! � « n ( KA \ . ` } ) 7L k ` � ) * ) \ 2 § 2 } _ � ® 7 ` \ k f ` / f { - 7 \ i\\ \ � ` { ` / ' \ a 2 ` ) \ 3 \ - ` \\ � ) / d \ , � � � & ) - ■ � ) kR \ ) / \ ƒ ( 777784 } 237 ) { 7 / 21 \ I LU / & k � $ ! § / J ) cl g m e e e z Ful a= ■ \ @ cs \ ■ . f § ) / k ; . L . 0 Lw t$ k ] 3@ § k . ua 2 � ( � k ! ml ; G � $ ) / k \ ` ! # ® £ ■ � § k k \ � 2 ` § \ , | \ ) L CC§ z a « � £ 2 ; 0cc ± ! , - ci \\ \ (IL C, ; ; { k k } 0 ; L } \ / �7 # ; § k § a G � k � ! � ] ! � q I $ � ) ( ) � rul . $ ( ) $ £ » \ / _ k � — � k \ I j\\§n2 \ / / �} =3 F� ) ) $ ) ) / � f ) e ; ; \\k 2 R } § � \� ) \ k \ i f \ � � (L � � a ( CL 2� kk ■ 2 � k U � § � \ 2 rim q 6 [ k f ® ci 2R � \ � � \ \ � 1 � § ` e R 7 � LL # 2 \ƒ\ \ � } % \ § & � i \ # # \ \ \ G) £ LL .. Vc-11 a 111 nt Plant ewater Treatme }� , ; Vllest Lorne blast ' T ` w' {y co{lection System Operations Report { May 2014 4 "• �'r��"F�u di �rc01 - � `l4f i. �� .. - �' r s o3 a, y L 1 p � r Gr � E t .. 4° ay. y�ka ry�M"i 4 a. �4 rSEq �F1 4 1 � Submitted by: Qnta:rio.Clean Water Agency Date: June 4, 2014 D ". @ a f a f i RiaY a• s r �� f r Nw VM . - r t� Faciiit Information: Facility flame: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewers system. The operations are in accordance to C of A# 3-0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary(clarifier)effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition(alum)is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service information Area(s)Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 0.900(1000 3 3 ear Total Annual Flow: 201 (1000 mly ) ar Average Day Flow: 0.550(1000 m3/day) Maximum Day Flow: 1.567(1000 m3lday) Treatment Process: Treatment Process: Effluent Receiver Zoller Drain to Brocks Creek to Lake Erie Process Features Major Process Extended aeration Phosphorus Removal Continuous Additional Treatment Effluent filtration Discharge Mode Continuous discharge Effluent Disinfection Practice UV Disinfection Sludge Stabilization Sludge Disposal Lagoon storage Additional Process Info: Sludge is stored in lagoons. Supernatant is re-treated in the plant before release. Con. Senior Operations Manager: Dale LeBritton (519)768-9925,cell(519)476-5898 Business Development Manager: Susan Sudden (519)660-1310 x 7003 SECTION 1: COMPLIANCE 5UMMARY FIRST UARTER: roval for the first quarter. There were no non-compliances with the Environmental Compliance App SECOND UARTER: There were no non-compliances with the Environmental Compliance Approval for April and May of the second quarter. SECTION 2: INSPECTIONS FIRST UARTER: There were no MOE or MOL inspections during the first quarter. SECOND UARTER: during April and May of the second quarter. There were no MO£ or MOL inspections SECTION 3: PERFORMANCE ASSESSMENT REPORT FIRST QUART ER: 1 design{low exceedance for February and 14 There were 5 design flow exceedances for January, melt design flow exceedances in March. These were all due to the fir t or in 2013 infiltration to the system. Despite these flow exceedances the flow is down 6%from SECOND UARTER: There were 7 design flow exceedances for April. These high flows are attributed to rainfall infiltration to the system. The raw flow to the plant has increased 1%from April SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST UARTER: There were no Health and Safety concerns this quarter. SECOND UARTER: APRIL: There were no Health and Safety concerns this month. MAY: There were no Health and Safety concerns this month. 3 SECTION 5: GENERAL MAINTENANCE FIRST DARTER: JANUARY: (03) Removed 2"d alum mixer block for winter (09) Alum pumps cleaned off alum residue (09) Closed scum pit chamber; closed interconnecting valve from East to West Lagoon (10)Tested alarms; sanitary high level flood float needs to be replaced (10) Opened scum trough to fully fill chamber past pipes (23) Hosed down weirs and cleaned out drains from weirs (24) Pumped up Alum to flush out line, now reading 39m1/min (27) Noticed that the skimmer on West Clarifier was not moving; chain has slipped off of sprocket. (30) Noticed that East Clarifier chain has now slipped off too. (31)Start draining west clarifier to repair flights (block off inlet) (31)Turned off RAS/WAS pump from west clarifier- P107 and P108, as clarifier was draining faster than thought FEBRUARY RAS time 8 (03) Manually pump down West Clarifier for repP1Q6 Adjust WAS from 3.30 to MAX. off and P107 and P108 are on, Put WAS back min to MAX; 6.00 m3 to MAX. Ensure P105 and to 3.30 m3, RAS back to 8 min and 6.00 m3.Turned P107 and P108 off; P105 and P106 back into auto (04)Turned P107&P108 into auto, P106 off;Turned WAS and RAS back to MAX to drain West clarifier. WAS/RAS pipe was frozen at elbow, got sump pump to pump tank down more. Did not work. Put WAS back to 3.3m3, RAS back to 6.00 m3 and turned P107 and P108 off. (05) West Clarifier was not able to fully empty as pipe frozen, informed ORO and put West clarifier back in service/filled to thaw out pipes and wait until warmer weather (05) ACU-Tech on-site inspecting all lifting devices (06) Put chain back on sprocket in East Clarifier, kept it off as gears are frozen (07) WAS turned down to 0.00 as settling test was very low. East clarifier now working and P106 is on. Pumped out West Lorne Pump Station chamber. (11) Cleaned effluent weirs (13) Cleaned weirs and effluent channel, kept WAS off,turned P108 back into auto (17) Adjust waste volume from 0.00 to 1.00 m3 X3 (25)Turned Rodney STP wasting down from Mi_SS decreased Tested ed alarms for monthly alarm checks (26) Reduced WAS from 1.0 m3 to 0.5 m3 as (27)Thawed out bar screen. Noticed that East Clarifier chain that runs from motor is off of second sprocket due to ice buildup; still running properly. Turned off breaker, put second sprocket back on chain after thawing and fixing it;turned East clarifier back into service, all OK. (28) Ice built up on sprocket again,thawed out. OK now MARCH: 4 (05) Primed Alum pump (05)Triple S on-site to take one load from West aeration tank and one load from East tank and to bring it to Furnival Rd pump station (06) Checked all fall protection equipment for faulty hooks- all ok (10) Locked out Blower#2, as emptied oil and not right oil here (14) Cleaned screen after weirs, and cleaned effluent channel (20) Monthly work order for generator ran at Marsh Line pump station (21) Monthly work order for generator ran at Main plant (26) Alum delivery from General Chemical (27) Cleaned office, lab, bathroom and garage, and alarms tested (28) West Clarifier was almost empty when doing checks, inlet only po�rW s work'mg,gherefored all rags and dumped in garbage bin. P106 was not running Y draining tank all night. Put P106 back into auto and made sure tank was filling by end of shift. Sprayed down weirs SECOND g UARTER: APRIL: (03) Pumped out Marsh line Chamber (04) New batteries replaced in emergency lights (08) Restarted Alarm Logger computer as messages where coming in 6 hours late (09) Hosed down effluent channel and put UV lights in channel for season (09) Sprayers to aerators are now working (14) Hosed down effluent channel and put screen in before UV lights (16) Sprayed down clarifier and weirs (17) Sprayed down final effluent channel (18) Synced up times on SCADA computers to stop late messages on Alarm Logger (24) Hosed dawn final effluen�ld not start, South battery was tested s (25) Main plant generator would dead bought a new one and now working well (28) Cleaned screen in effluent channel, pumped out RAS chamber (29) Replaced UV bulbs, checked on UV at 12:50 the topbonra � started to smoke,turned whole UV checked on it again and top board was off,tried to turn it system completely off and informed OIC. OIC then took board apart and disconnected it; now only the two middle racks of UV lights are in the channel (30)Turned WAS volume from 0.5 m3 to 1.0 m3 and hosed down final effluent channel MAY: (02) Hosed down clarifier and effluent channel (05) Set wasting amount to 100,000 m3 to start repairs on West Clarifier, hosed down clarifier, weirs, UV channel. Set plant back to operate on East Clarifier only 5 (06) Drained the rest of West Clarifier, pumped out RAS/WAS chamber- Not quite emptied and clean. Put plant back to operate on East clarifier only. Also turned up Alum pump to reach a higher alum dosage (06) Flowmetrix onsite calibrating flow meter (07) Continued with draining of the West clarifier, sprayed down clarifier to help drain faster. Put plant back to East Clarifier (08)Turned up alum to reach higher dosage, sprayed down West clarifier (09) Sprayed down walls and extra sludge from west clarifier, now ready for repairs, sprayed down UV channel and east clarifier weirs (12) Ran main plant generator for monthly work order,turned Alum up a little more to help with dosage due to rain storms (13) Reconnect West Clarifier chain, add new links wherever old ones were broken and hosed down clarifier walls and floor. Hosed down UV channel.Three flights were installed, repairs are complete (14) Started fixing West Clarifier, once half full turned P107 &P108 back into auto, east clarifier starting to drain because of RAS being high and filling of west clarifier, No final effluent water while filling,turned off sprayers for the night as no water (15) Both clarifiers are full and are running good,turned sprayers back on and unclogged (15) Hetek Solutions onsite to calibrate an d test g as alarms in grit room- all OK (16) Cleaned UV channel, turned WAS up from 2.8 m3 to 3.8 m3 as solids are high (22)Sprayed and cleaned UV channel (23) Changed WAS from 3.8 m3 to 4.0 m3 (26)Tested monthly alarms (27) Sprayed down UV channel and weirs and kept hose channel ecant to help flush out channel and sprayed down Scum chamber to pumped to lagoon to (27) UV ballasts now installed-all lights are working and in the UV channel pumped out Marsh Line (29) Marsh Line pump station generator ran for monthly work order, p p chamber SECTION 6: ALARM SUMMARY FIRST QUARTER: JAN U (06) 00:24; Power failure; emergency lighting and same panels still on, indicating a dripped phase; Hydro One called (06) 04:30; Power restored; shut down generator (11) 08:45; West Lorne Pump station high level alarm; No power, started generator and pump #2 started, put pump #1 into hand, wet well went back to normal level,turned pump#1 back into auto. Hydro One called. Power came back on around 10:15, shut off generator FEBRUARY: There were no alarms this month. 6 MARCH: There were no alarms this month. SECOND QUARTE R: APRIL: There were no alarms this month. MAY: There were no alarms this month. b SECTION 7: COMMUNITY COMPLAINTS &CONCERNS FIRST QUARTER: There were no complaints or concerns this quarter. SECOND QUARTER: APRIL: There were no complaints of concerns this month. MAY: There were no complaints of concerns this month. 7 . ® $cd 2 e ! a. \ q ` or § . \ \ \ - ) � . } \ / ck kt o k - § k C.) IL 0 � k o ■ | 2 \ 32 ! CLk @q@ ( ) • © � 4 / 2 ) ! ■ - 2 ■ § ® k \ \ 2 \ k k } \ \ \ } } f ) ; k ) ( f \ / § 7 ] / ƒ kf § 17 ƒ ) 2 ) f $ / ) / { / k £ en , SR q \{ \ \ \ ( / I0 m EL } 7 / � �o . $i . k � ■ ' � § 2 » � \ 2 ! . k \ E ° ■ ± � ! � LL, di I 3kr / k ) } PL k ma ; E ) m < sue ! LL § ` � � ` a / ® ! 22 ; e £ . G q � N IS 2f \ ` ` , , , (L� \ \ k k l kt § \ . $ ) § zee [ L �k kk # . � 2 oa. o �:' 02 k I � ! d \ t § i % @ • ( ® B ~ ® & § / § t ■ � ! e ' ! k � � - . I § If § 7} ƒ 2 / \ / ) / { 4 „ 2 ! ) \ 3 � ) � � . ° § ! IL / fEl k . � ) \ k ; . § k , L ! � - � - � ƒk kk � � ■ § k � 0a @ » \2 � | � ; f § ƒ t < I ! t ■ � \ tt � i \ 2 L % ' at7 � ! f \ � ca / ± . } \ \ % $ 7 \ a £ ; o � � ° 0 F r kPVHf (e Q c N a U = m A The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: DOUG MITTON, CHIEF BUILDING OFFICIAL DATE: June 12, 2014 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for May, 2014 No. of Permits Issued for Month of-Mav 2014 20213 SFD New/Additions/Reno 5 Units Demolitions Storage NewlAdditions Buildings Demolitions Garages) New � Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New 1 2 Demolitions Se tic Permits 1 Renovations Estimated Value for Month of MAY $73,250.00 $301,000.00 Permit Revenue for Month of MAY $ 1,448.28 $764.24 No. of Permits issued for year to date 2014 2013 3 SFD New/Additions/Reno 9 1 Units Demolitions Storage New/Additions 2 1 Buildings Demolitions Garages/ New 2 1 Car Ports Demolitions Farm New/Additions 2 Buildings Demolitions Other New/Additions 2 4 Demolitions 1 1 Septic Permits 1 Renovations 2 Estimated Value for Yea $ 3 607.260 $1$8,403154 9-00 Permit Revenue for Year DISCUSSION: Inspections completed as requested and in accordance with Act. C;eputy e ull ub itt Reviewed by: No �,-Jon-tt Gawley, G.ief Building Official nis tratorlTrea urer OF gvVNB (G` Q aN yT � U u n '1398' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: JUNE 12, 2014 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for May 2014 BACKGROUND: File # Nature of Corn laint Action Taken Status 13- 272 Untid and Order issued OPEN 281 Grass, arbage Compliant CLOSED 14- CLOSED 287 Untid and Compliant 28g Grass Order issued OPEN 290 Grass Order issued OPEN Respectfully Submitted, Reviewed b a Norma I. Bryant, Ho BA,AMCT Cott Gawley, C.G.A Clerk Administratorff a. urer Cqc � v JPYkp Q A + V r Q Igoe,a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: June 12, 2014 SUBJECT: Administrator Monthly Report RECOMMENDATION: That the report be received and filed. INTRODUCTION: To provide an update of current projects not included in the department reports. DISCUSSION: 1. Welcome to the new Municipal Planner Heather James and office hours will be: i. Monday -West Elgin —All Day ii. Tuesday - Dutton/Dunwich —All Day iii. Wednesday - Southwold — All Day iv. Thursday -West Elgin —All Day v. Friday -West Elgin - A.M. - Southwold —A.M. Subject to change as the workload requirements are better known between the three partnership municipalities in this new venture. 2. The Landfill Committee will be presenting a report to Council at the July 17,2014 Council Meeting on recommendation of Options for the Operation of the West Elgin Landfill, garbage and recycling collection in Rodney, West Lorne and rest of the municipality. Five Options are being considered. 3. The 2013 Audited Financial Statements will be presented at the July 17, 2014 Council Meeting. 4. Council has directed myself to prepare a Report on the Port Glasgow Trailer Park Operations to ensure that the Zoning Requirements are being met and this will be reported at the July 17 h Council meeting. 5. June is last monthly water billing and first bi-monthly billing will be in August. A recommendation to change the length of time between when the bill is sent out and Due Date will be presented at the July 171' Council Meeting. 6. Fire Hydrants are currently being repainted throughout the Municipality. 7. Port Glasgow Trailer Park has begun the 2014 Summer Season and the new shop is nearing completion. 8. Energy Conservation and Demand Management Plan for the Municipality of West Elgin is being developed and will be presented to Council at June 26'h council meeting of consideration to meet the provincial requirements. 9. New Tri-County Water Local Services Board proposal has been accepted by the Municipality of West Elgin, Municipality of Dutton/Dunwich, Municipality of SouthWest Middlesex and the Village of Newbury. The Municipality of Chatham-Kent is currently completing the approval review. Respectfully Submitted, R. Scott Gawley Administrator/Tr asurer low DF VvWF F N 4 n H a a ~ h r998'a\� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: June 12, 2014 SUBJECT: Port Glasgow Trailer Park RECOMMENDATION: THAT Council approves the change to Policy TP-11 and that the necessary by-law be brought forward. INTRODUCTION: N: Clarification is needed on past practice for occupancy at the Port Glasgow Trailer Park. DISCUSSION: It has been past practice that each trailer owner(s) is entitled to lease one lot only. Further, the name on the ownership and insurance certificate must be the same. To provide clarification for staff at the PGTP, an amendment is proposed to Policy No. TP-1.1 as follows: "2.05 Each trailer owner(s) can lease one lot ONLY. Insurance certificates and ownership must be in the name of the trailer owner(s)' Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,AMCT Scott Gawley, C. A. Administrator/Treasurer Clerk Attachments Policy TP-1.1 MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter. Trailer Park Index No. TP-1.1 Section: Administration Effective Date: Feb 26104 Subject: Vacant Lots or New Occupancy of Trailers Page: Date: 1 of f 12104 1 PURPOSE: 1.01 To adopt a policy for leasing of vacant lots or new occupancy of trailers. 2 POLICY: 2.01 Vacant Lots: (a) When vacant lots become available, it will be advertised by Manager on all bulletin boards. Present occupants may apply to municipality. Present occupants may apply to municipality. if two or more applications are received, the decision will be based on length of time in park. (b) Advertisements for available lots will be place on all bulletin boards for a minimum of two weeks, comprising three(3)weekends. (c) If there is a dispute regarding seniority, it is the responsibility of the applicant to produce documentation, i.e. cancelled cheques, receipts. (d) If no one in the park is interested in moving, the lots will be made available to those who have registered an interest with the Manager. 2.02 Interested new occupants must leave their name and phone number with the Manager. 2.03 Trailer owners are permitted to sell their trailer and new owners may continue on the lot in which the trailer is located on. 2.04 When owners wish to sell their trailers, it will be advertised on the bulletin boards by the owners. 2.05 Each trailer owner(s)can lease one lot ONLY. Insurance certificates and ownership must be in the name of the trailer owner(s). 3 ADMINISTRATION: 3.01 The Park Manager shall follow this policy for leasing. 4 ATTACHMENTS: 4.01 None Council authorization: By-law 2004-16 By-law 2004-57 G lb MEMORANDUM TO:The Municipality of West Elgin DATE: June 06, 2014 FROM: Gary Blazak SUBJECT: Seaside Draft Plan/Class EA Update • The purpose of this memorandum is to provide an update on the roles and responsibilities of the Municipality in the current integrated Draft Plan/Class Environmental Assessment process now being undertaken by Seaside Waterfront Inc. for their proposed development in Port Glasgow. • The Class EA process is being managed by Seaside with the intent of establishing an optimal private communal infrastructural servicing plan for both storm and waste water. As such,the Municipality has had minimal involvement in this process.The Draft Plans of Subdivision and Condominium meanwhile, require significant Municipal input and involvement as per The Planning Act and the Official Plan. • Applications for Draft Plans of Subdivision and Condominium were made by Seaside to the Ministry of Municipal Affairs and Housing, the approval authority in 2011. Deeming the applications complete, MMAH initiated circulation of the plans for comments from other ministries and agencies including the Municipality of West Elgin. Some Ministries and agencies, notably MOE, MNR and LTVCA provided comments and requested additional technical studies in support of infrastructural servicing alternatives and demonstration of conformity with the Provincial Policy Statement. Hence the initiation of the Class EA and the Environmental Impact Study (EIS). • MMAH indicated the proposed Seaside development in Port Glasgow would not conform to the proposed West Elgin Official Plan policies and designations. In response, Seaside referred these sections of the Official Plan to the OMB. As such,the Municipality had no planning basis upon which to evaluate the proposed Draft Plans of Subdivision and Condominium. Seaside, MMAH and the Municipality eventually agreed to have a Secondary Plan prepared for Port Glasgow in order to establish an effective evaluation framework in the Official Plan for these applications. • Pursuant to the OMB approval of the Port Glasgow Secondary Plan, the municipality now has a proper framework for the evaluation of the Seaside applications for Draft Plans of Subdivision and Condominium in Port Glasgow. The Municipality's comments will now be submitted to the County of Elgin which has assumed the role of approval authority from the Province pursuant to the recent approval of the Official Plan for Elgin County. prepared by Seaside • In February 2014 an updated version of Draft Plan iecas part of the Class EA public consultants, and posted on the Municipality's consultation materials.This draft plan concept incorporates e��tW` hs ar�ding the facto co proposed for development, Havens Lake Road within the lands prop these lands remain in public ownership. One additional notable change in the February 14 concept plans is the addition of Block 77, a new parcel linking heS east al holdings 20 provide vehicular access t with Douglas Line, presumably to p proposed within Block 75. • n the proposed Draft Plans of Subdivision and The Municipality's comments o Condominium should address the planning issues of official Plan con plant an several of the items listed in the Planning Act sections 51(17) contents of the criteria, and 51(25) conditions. Engineer's comments will be required when servicing plans are more fully « The Municipal established in subsequent phases of the Class EA process. NwWQrksnrr�+uniclipalkwatero of private communal servicing for both storm and waste water be aired, and parts of Hav ices, drainage works and t ens Lake Road will need to se roc osed publid o services will b q accommodate easements for private sery proposed promenade. respect to « The Municipal Legal Counsel's comments and direction will be ovenantt'a and also with the lands adjacent to Havens reement in case of default of the communal servicing respect to a responsibility g systems owned and operated by a private condominium corporation. RECOMMENDATIONS: • In consideration of the possible incorporation of the W e tol h Douglas Line, subdivision plans,the addition of a new block of land adjacent numerous "red line" revisions to both lot structure and road fsliigencm en(toow the County Hume approval authority plan,the Municipality should request the appcation should be made by Seaside for Draft of Elgin) on whether a new or amended app Plan of Subdivision and Condominium. • Retain the Municipal Engineer to provide comments thee of become available servicing elements supporting this development proposal when V in subsequent phases of the Class EA process. « Retain the Municipal Legal Counsel to provide comments and direction as discussed tannin and engineering comments and conditions above, and to consolidate the planning of the planning Act. within a set of draft plan conditions pursuant to section 51(25) �r oi- MAY 2 3 201 Municipality of West Elgin I am writing this letter on behalf of the Port Glasgow Fish Fry Committee; a collaboration of The Rodney Fair Board,The Rodney Fire Department,The Knights of Columbus,the Yacht Club and most recently The West Lorne Optimist Club.The event again this year which will be held August 3,2014 will be run and organized as a partnership of these 5 groups. In previous years the Municipality has covered the cost of our live entertainment$750 and taken care of covering the cost of the fireworks show. We are hoping you can help us again this year with the success of this event and support us with this donation.The Fair Board will send the bill for the musical entertainment, and the Fireworks show organizer will send his bill directly to the Municipality, the same as last year. The Fish Fry has been running for 19 years with over 800 people in attendance every year.This is an event that many people not only in our community look forward to attending... but it draws numerous outsiders as well.All proceeds from this event are split amongst our five groups. The event this year will be held Sunday Aug. 3rd from 4 until dusk,we hope to see you all there. Thank you for your support, Melanie McLeod RAAS President Page 1 of 1 Norma Bryant From: Arnett, Erica [EArnett @elginhealth.on.ca] Sent: June-02-14 11:01 AM To: Norma Bryant(nbryant @westelgin.net) Cc: (marybodnar @porchlight.ca) Subject: Bike Rack Orders Attachments: Bicycle Rack Order Form.docx Hi Norma, I ran into Councillor Bodnar recently and we were discussing the Cycling Master Plan and Bike Racks. She recommended that I email you the information on the bike racks for inclusion in a council package. The bike racks are a partnership with Parkside Collegiate to offer custom bike racks. The racks hold 2-4 bikes and include a spot for a logo. The racks are part of a school project and they being sold for $175 which is just the cost of materials. It is an affordable way to install bike racks and it supports our local students. The bike rack order form is attached. If the municipality or any local businesses are interested in ordering a rack they should email me. Thanks so much Erica Erica Arnett Health Promoter Elgin St.Thomas Public Health 1230 Talbot Street St.Thomas, ON N513 1G9 Ph: 519-631-9900 Ext. 1247 Fax: 519-633-0468 Email: earnett@elginhealth.on.ca Website, www.eiginhealth.on.ca Ld EM z - Elgin St, homas Publdealth 1 230 Talbot Street St Thomas,ON NSP 1 G9 02/06/2014 Bike Rack Order Form xra+cra, �a'��.sr,rrs i @ta v } h n p Students from Parkside Collegiate Institute's Special High Skills ,. Major Program are taking orders for these custom made bike racks. The bike rack design accommodates between 2-4 bikes,which can hr' 777 .5 be installed by bolting it into a concrete slab(8 bolts).An extended c r;, post version can be installed into the ground as a fence post with concrete.The bike rack is manufactured with steel construction and '' a black powder coat abrasion&corrosion resistant paint system . it normally used for outdoor playground equipment. The specifications are as follows: -Tubing to be 2"O.R.X .120"WALL ASTM A513/1 E.R.W.Tubing. 'nw; -Height of rack to be approximately 49". '�grg -"Wings" will measure 14"centreline to centreline. -All bends to be done on a 3"centreline radius. -Tubes will be bent and coped for seamed welding. -End plates will be installed unless additional tube length is requested for direct cement installation. -Basic text design service included for business names on centre plate. -Gloss black powder coated finish. The cost is$175 per rack,complete with a logo plaque.The cost of the rack covers the cost of materials and supplies. Bike racks will be available for pickup in Spring of 2014. Customer is responsible for installation of the rack. Business Name: Address: Contact Name: Phone number: Type of Rack(standard or extended): (please specify if installation will require bolt flange,standard.end, or post hole, extended) Quantity($175/rack): Specify name or logo to be cut into centre plate: To place an order contact earnett el inhealth.on.ca 3-3 1, Ontario,Canada The Corporation of the Town of Aylmer Avimer46 Talbot Street,West,Aylmer,Ontario N5H 117 Office:519-773-3164 Fax:519-765-1446 Proud Heritage.Bright Future. wwwaylmerca June 3 2014 Ontario Energy Board P.O. Box 2319 2300 Yonge Street Toronto ON M4P 1 E4 RE: EB 20'14-0053 At the Aylmer Town Council meeting held on June 2, 2014, Town Council received the attached communication from the Municipality of Bayham. Town Council supported the actions of the Municipality of Bayham, and resolved: Resolution No. 24114 Moved by Councillor Oslach and seconded by Councillor Vandermeersch: That the following actions be taken with respect to the Municipality of Bayham's resolution from its meeting held on May 15, 2014 about the Ontario Energy Board Case No. EB 2014-0053 wherein the Natural Resource Gas Limited (N.RG) has requested to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill its contract with Union Gas Limited: (a) That the Town of Aylmer Council supports the Municipality of Bayham's resolution, as stated; (b) That the Ontario Energy Board be advised that the Town of Aylmer Council is of the opinion that the NRG not be granted permission to recover, from customers, the penalty costs associated with NRG's failure to fulfill the obligations of its contract to Union Gas Limited; and further; f -2 - (c) That a copy of this resolution be forwarded to Elgin County and all lower tier municipalities in Elgin County. The motion is Carried. Sincerely, `7 Nancie J. Irving, CMO Clerk, Town of Aymler Attach cc County of Elgin Municipality of Bayham Municipality of Central Elgin Municipality of Dutton/Dunwich Township of Malahide Township of Southwold Municipality of West Elgin Municipality of Ba ham 1<ea� 1?O.Box 160,9344 Plank Road, StraMXdrilte,Ontario NOJ 1Y0 Tel:(519)866-5521 • Fax:(519)866.3884 email:bayham0bayham.on.ca May 20, 2014 Ontario Energy Board P.O. Box 2319 2300 Yonge Street Toronto,Ontario,Canada M4P 1 E4 RE:ES-2014-0053 Please be advised that at the regular meeting of the Municipality of Bayham Council,held May 15,2014, the following resolution was passed: WHEREAS Natural Resource Gas limited(NRG),which has a Franchise Agreement to provide natural gas to the majority of the residents serviced with natural gas in the Municipality of Bayham and surrounding areas,has made application to the Ontario Energy Board to recover from Its ratepayers casts associated with servicing consumers with natural gas; AND WHEREAS based on actual and forecast natural gas prices for the April 2013 through March 2014 the NRG Purchased Gas Commodity Variance Account(PGCVA) balance and the Ontario Energy Board decislon and Interim Order have resulted in an average residential customer rate Increase of approximately$280 a year; AND WHEREAS as outlined In the Ontario Energy Board Act, 1898 S.O. 1998, CHAPTER 15 SCHEDULE B,Section 2(2)the Ontario Energy Board, in carrying out Its responsibilities under this or any other Act in relation to gas,shall be guided by the following objectives: To protect the Interests of consumers with respect to prices and the reliability and quality of gas service; AND WHEREAS the Notice In Appendix'C`to Ontario Energy Board Case No. 2014 0053 submitted by NRG states: 'NRG Is permitted to recover what it pays for the purchase of gas plus any costs reasonably associated with this purchase'; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Bayham direct staff to submit a`letter of comment'to the Ontario Energy Board-Case No. EB 2014-4053 regarding Natural Resource Gas Limited(NRG)request to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill Its contract with Union Gas Limited. AND THAT the'letter of comment' highlight the Council of the Municipality of Bayham position that NRG not be granted permission from the Ontario Energy Board to recover, from customers,the penalty costs associated with NRG's failure to fulfill the obligations of Council Action Item# -'`- Resolution# its contract to Union Gas Limited with due prudence as evidenced by the facts that: 1. the penalty costs associated with the purchase of gas are a result of poor contract management and are not'reasonable'to be passed onto customers; II. the April 1,2014 decision and Interim Order of the Ontario Energy Board noted that'NRG acted Imprudently during the past winter because it did not take any pre-empliva action to mitigate the shortfall in Its banked gas account'; Ill. Ontario Energy Board staff submitted that a prudent utility operator would have begun to mitigate the variance in its banked gas account early in the winter by making Incremental gas purchases with a view to spread spot gas purchases over the winter and thereby diversify the risk associated with these Incremental purchases; AND WHAT a copy of this resolution be forwarded to Elgin County and all lower tier municipalities in Elgin County requesting the same to submit a'letter of comment to the Ontario Energy Board stating the position that NRG not be granted permission to recover, from customers,the penalty costs associated with NRG's failure to fulfil the obligations of its contract to Union Gas Limited. Thank you for your attention to this matter. if you require additional information, please do not hesitate to contact me at the undersigned. Regards, dministrator -' T a M4" RECAIf�S1 y �L,�:[J E I Lai t_, !UN Dg CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 26114 PART LOT"D",CONCESSION 10, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by STEVE SIMON, 23676 Talbot Line, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 10861 Blacks Road, legally described as Part Lot D, Concession 10, Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 36.5 metres along Blacks Road by a depth of 76.2 metres,Area 2786.63 square metres containing one house, one garage and one shed, proposed to create one residential lot surplus to the needs of the applicant. The owner is retaining 49.33 acres, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing to be held on: WEDNESDAY JUNE 25,2014 AT 10:00A.M. in Committee Room#2,County Municipal Offices,450 Sunset Drive,St.Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 3`d day of June 2014. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 SUBJECT LANDS . NFo �G G� County of Eigin Enginendng Sloes 450 Sunset Drive St.Thomas.On N5R 5V1 Phone:519-M4464 wwmeigln-county.on.ce JUN 4 2014 Municipality of West Elgin _ We'd like to bring it to Council's attention about the cat problem we have in the Village of Rodney. Don't get us wrong cats are wonderful pets to have but we shouldn't have to put up with the screeching-breeding under our windows all hours of the night or re-bag our garbage 3 or 4 times. They roam all over poop in our flowerbeds and gardens etc...killing the birds we are feeding etc,,. Owners should have to look after them not everyone else. Maybe a law stating they have to be spayed/neutered , make them buy cats tags like dogs. Place a notice that property owners have the right to catch them and get rid of them without further notice. We would ask that we get a notice of the meeting so we can attend. Thanks Campbell/Lockhart 05/29/14 - LAN `:- 4 2014 Municipality of West Elgin We are asking that the Council put a fence by-law for in Rodney We approached the Municipality Office about this issue over a year ago and got nowhere. The response we received was there isn't any fence by-law so it's your problem. We asked that this be checked to see if there was a by-law because others tell us different . We were also told a fence had to be put a certain distance from the property line if not agreed between the two owners. Should the fence that was put up illegally be removed at owners' expense? There should be a height maximum A fence should not be allowed to be put up without the survey markers shown to other owners, and the fence should have to run from one survey marker to the other Please notify us of the meeting so we can attend. We feel if there was a fence bylaw put into place it would save a lot to the next person since this one was to my expense. Thanks Again Campbell/Lockhart 05/29/14 /J�a DI To whom it may concern, We have been coming to this park since 1976 and in addition we have been seasonal residents for 10 years. After thoroughly reading the contract and park regulations I have found nothing stating that owners are prohibited of having two lots in their name. I have had the opportunity of purchasing another lot for our grandsons who are now old enough. Three years ago we purchased McFadden's trailer and lot and had both lots in our name. This was never of any concern previously. I firmly believe that I am not breaking any rules or policies since there is nothing forbidding this matter in our park contract. Our grandsons have to prove to us that they are responsible enough of having their own trailer or else we will be putting it up for sale. Thank you, Mr and Mrs Kenneth Cleghorn 2347 Chandler Rd Windsor Ont NSW4A5 Phone: 519-945-7397 D8 WEST LORNE & COMMUNITY HORTICULTURAL SOCIETY y,* 26428 STALKER LINE WEST LORNE, ONTARIO NoL 2Po May 12,2014 To: Council of the Municipality of West Elgin Dear Council, On behalf of the West Lorne &Community Horticultural Society, I am writing to request financial assistance of$1250.00, in the form of an annual grant. This money would be used to pay for the hanging baskets we purchase from Masfrankc's Garden Centre, in Parkhill, and to help with the purchase of bedding plants, used in civic plantings in the West Lorne business district. I have enclosed our most recent financial statement, and I would also like to bring to your attention the number of volunteer hours the West Lorne society puts into the local community, In 2013, society volunteers worked almost goo hours, putting time into civic flower beds, decorating West Lorne's downtown street lights and educating the public. For a small society, with approximately 8 working members,we consider ourselves to be very dedicated to our community;we only wish we could do more. We appreciate all that the Municipality of West Elgin does for us, including lending us physical labour, if required, and the watering of the hanging baskets by Park and Recreation's summer students and the Roads Department employees. Enough cannot be said about the wonderful help we are given. I will conclude with the fact that Society members are proud of their community, and we hope that Council will agree that financial support is warranted.Thank you for your consideration of this matter. Sincerely (Susan Lilley, President WL S) West Elgin Recreation Committee k Regular Session March 18 2014 This regular session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Ken Neil, Doug Staddon,Joe Seman, Dug Aldred, Norm Miller, Jennifer Blanchard, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary interest: None noted. Item#2 Delegations: No delegations were present. Item#3 Adoption of the minutes:The current minutes were not available. Item#4:Accounts and Financial Reports:The Recreation Committee is not responsible for approving financial reports. However any invoices that are directly related to program operation should be required to have committee approval prior to their approval.Tis section should be removed . Item#5 Business Arising from the minutes: No business occurred from the minutes as the minutes were either not the correct minutes or were outdated. Item#6 Correspondence: • Flyers from the YWCA. Item#7 New Business: • Cactus Cattle and Cowboys:This event usually takes place in Miller Park; however for 2014 the event has been moved to Rodney Park. Rodney Park is a more suitable venue for this event.The CCC will take place on July 12 2014. • Optimist Club Pavilion: The West Lorne Optimist are trying to construct a pavilion in Miller Park.The drawings should be ready by the next session of the Recreation Committee.The approximate cost is between $45,000 and $ 50,000.The structure will have hydra as well as water. The utilities will be supplied by the Municipality, probably from the shop on Chestnut Street. • Bicycle Routes in West Elgin:There is a county wide plan to designate Bicycle routes in Elgin County, and specifically in West Elgin. Once the routes are firmed up more information will be available to the Recreation Committee.There is a program in place called Share the Road with cyclists. • Recreation Committee Meeting Dates:The Following meeting dates have been scheduled for the Recreation Committee in 2014: April 15 --At the West Elgin Arena May 20 -2- June 24 July 22 August 19 September 16 October 21 November 18 December 16 Where possible the meetings are scheduled for the third Tuesday of the month, however this is not always possible. The location of the meetings will be determined at the April meeting, as the Recreation Center is not always available. The April 15 meeting will be held at the West Elgin Arena so the committee can see where the Pavilion will be placed in the bush at Miller Park. • Fun Run: Dates for the Fun Run included October 12 2014. More discussion will take place at the April 15 session. Item#8 Adjournment: This session of the West Elgin Recreation Committee was adjourned at the hour of 8 pm and. shall reconvene at 7 pm at the West Elgin Arena. West Elgin Arena Board Regular Session April 8 2014 This regular session of the West Elgin Arena Board was called to order at 9:30 am,with the following members present: Mary Bodnar, Bob Purcell, Dug Aldred,Alphonse Willie,and Recreation Superintendent Jeff Slater. Item#Disclosure of Pecuniary Interest: None noted Item#2 Delegations:There were no delegations present. Item#3 Adoption of the Minutes: Moved By Bob Purcell Seconded By:Dug Aldred The West Elgin Arena Board resolves that the minutes from March 112014 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By:Dug Aldred Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the accounts in the amount of#v24,980.75 be approved for payment. CARRIED Item#5 Business arising from the Minutes: • West Elgin Skating Club:The Skating Club cannot have someone attend the regular sessions of the West Elgin Arena Board if they continue to be during the day.The Board has taken this under consideration and will try and come up with a solution. Item#6 Correspondence: No correspondence was presented at this session. Item#7 New Business: • Recreation Superintendent:The Recreation Superintendent reported that there is minimal work to do other than maintenance at the arena this year.The front doors are scheduled to be replaced,the inside doors,the eve trough on the north side and some board maintenance,and possibly the netting around the boards.The Arena is in good shape. Item#8 Adjournment: Moved By:Alphonse Willie Seconded By: Bob Purcell The West Elin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:00 am and reconvene at 9:30 am On May 13 2014 or at the call of the chair. CARRIED E3 West Elgin Recreation Committee `> Regular Session April 15 2014 This Regular Session of the West Elgin Recreation Committee was called to order at 7:00 pm with the following members present: Doug Staddon,Jennifer Blanchard, Grace Blanchard,Joe Seman Jr. Norm Miller, Dug Aldred,West Elgin Administrator Scott Gawley, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: 1. Matt Robinson, Matt presented a proposal regarding the construction of a ball hockey rink in Rodney. The report was accepted by the Recreation Committee and will be investigated. Item#3 Adoption of the Minutes: Moved By: Dug Aldred Seconded By:Grace Blanchard The Municipality of West Elgin Recreation Committee resolves that the minutes of March 18 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: None were provided for the committee.This item will be removed from the regular agenda. Item#5 Business Arising from the Minutes: 1.Fun Run:The consensus from the Recreation Committee was that they support the partnering with the West Lorne Optimist to operate the Fun Run in October of 2014. Our member and Optimist club member James Husband will coordinate the efforts. Moved By:Jennifer Blanchard Seconded By:Joe Seman Jr. The Municipality of West Elgin Recreation Committee hereby resolves that the Recreation Committee partner with the Optimist Club to operate the West Elgin Fun Run. Currently the proposed date is October 12 2014. CARRIED 2.Meeting Location:The Committee agreed to hold the Recreation Committee Meetings at the Rodney Fire Hail Training Room.The Recreation Superintendent indicated that it would be best if the members parked behind the Fire Hail. -2- 3.The Optimist Pavilion:The Committee reviewed the location as proposed for the Optimist Club to construct the Pavilion. It is proposed that the Municipality will provide the electrical and water hook ups from existing facilities. 4.Joes Bush:The Committee discussed Joes Bush and the proposed agreement between the Municipality of West Elgin, and the Rodney Kiwanis. Some possible areas for improvement from the Recreation Committee include: • Parking • Washrooms • Possible culvert to fill in ditch • Horses? • Dogs, leashed or not • Hunting • Possible use by law. Item#6 Correspondence: None presented. Item#7 New Business: • Proposal from Matt Robinson re:the Ball Hockey Rink Item#8 Adjournment: Moved by: Norm Miller Seconded By: Doug Staddon The Municipality of West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:30 pm and reconvene on May 20 2014 or at the call of the chair. CARRIED.