04 - March 25, 2014 County Council Agenda Pkg.
1st Meeting Called to Order
2nd Adoption of Minutes February 11, 2014
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATIONS:
9:00 a.m.
Retirement Recognition: Mary Lou McMillan 35years
DELEGATIONS:
9:15 a.m.
Dr. Frank Warsh, Acting Medical Officer of Health, Elgin St. Thomas Public
Health with presentation on the Elgin St. Thomas Cycling Master Plan.
(attached)
9:30 a.m.
Stacy Wraight, Public Education Coordinator, Alzheimer Society Elgin-St.
Thomas with presentation on Safe Communities St. Thomas-Elgin.
(attached)
9:45 a.m.
Elizabeth Sebestyen, Acting Director, St. Thomas-Elgin Ontario Works
- (attached)
5th MC
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
8th
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
Economic Outlook Luncheon 11:30 a.m.
Deputy Warden for March Councillor Mennill
NOTICE:
Deputy Warden for April Councillor Couckuyt
April 13, 2014 Mayors Hockey Challenge, Timken Centre 4:00 p.m.
April 22, 2014 County Council Meeting 9:00 a.m.
June 18, 2014 Wardens Charity Golf Tournament, Kettle Creek
Country Club 9:00 a.m.
November 7, 2014
1
COUNTY COUNCIL MINUTES
Tuesday, February 11, 2014
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Ens (vacation).
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT the minutes of the meeting held on January 28, 2014 be adopted.
- Carried.
CORRESPONDENCE
Correspondence from the Township of Southwold recommending an alternate appointment
to replace James McInt
reasons.
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT at the request of the Township of Southwold and in accordance with Article 13 of the
r, Mr. Grant Jones be authorized to replace Councillor James
on February 11, 2014 and terminating up;and,
THAT the correspondence from the Township of Southwold be received and filed.
- Carried.
OATH OF OFFICE
Councillor Jones took the Oath of Office, administered by the Chief Administrative Officer.
The Councillor then took his seat on County Council.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
DELEGATIONS
Andrew Gray and Mary Lou McMillan, Elgin County Library with aPowerPoint presentation
-.
Mr. Gray and Ms. McMillan described what a youth intern does, how the youth internship
program helps library patrons and how it helps youth in Elgin to develop important
employment skills.
Moved by Councillor Couckuyt
Seconded by Councillor Jenkins
THAT h Internship at Community Access Sites,
2013
- Carried.
Paul Sapounzi, Project Manager, The Ventin Group Ltd. with aPowerPoint presentation
.
Mr. Sapounzi summarized some of previous projects
and discussed the
upcoming POA/Museum building construction project.
2
County Council 2 February 11, 2014
Moved by Councillor Walters
Seconded by Councillor Jones
THAT the presentation
be received and filed.
- Carried.
Serge Lavoie, President, Southwest Economic Alliance with aPowerPoint presentation titled
the
The Southwest Economic Alliance (SWEA) is undertaking an Intelligent Region Project that
is designed to bridge the broadband connectivity/capacity gap in rural areas. The project
involves surveying the community to determine its connectivity needs in comparison to what
is currently available.
Moved by Councillor Wiehle
Seconded by Councillor Mennill
THAT the presentation
be received and filed.
- Carried.
Moved by Councillor Couckuyt
Seconded by Councillor Jones
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
SWEA Intelligent Region Project: Benchmarking and Community Engagement Phase
General Manager of Economic Development
The general manager explained that the Southwest Economic Alliance (SWEA) is requesting
participation from its members in the Benchmarking and Community Engagement Phase of
its Intelligent Region Project. This project will assist with the business case to support the
fibre optic infrastructure required for broadband connectivitythroughout the southwest region.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT County Council support in principle the Intelligent Region Project as described in the
January 28, 2014 report from the General Manager of Economic Development; and,
THAT County Council direct the Chief Administrative Officer to sign the Memorandum of
Understanding for the Benchmarking and Community Engagement Phase of the SWEA
Intelligent Region Project.
- Carried.
2014 EDCO Awards Marketing and Communications Coordinator
The coordinator presented Council with two Awards of Excellence from the Economic
Developers Council of Ontario for the 2012 Year in Review Report and the Artastic Elgin
Event.
Moved by CouncillorCouckuyt
Seconded by Councillor Jenkins
from the Marketing and Communications
Coordinator dated January 27, 2014 be received and filed.
- Carried.
3
County Council 3 February 11, 2014
Council recessed at 10:00 a.m. and reconvened at 10:25 a.m.
2013 Annual Report of Vacation Carry-Over Director of Homes and Seniors Services
The director brought forward the annual report concerning union and non-union vacation
carry-over
Moved by Councillor Walters
Seconded by Councillor Jenkins
n Carry-
and Seniors Services dated January 28, 2014 be received and filed; and,
THAT the need to report on vacation carry-overs be discontinued and the relevant policy be
deleted.
- Carried.
Architectural Design Services Contract Award for Terrace Lodge Director of Homes
and Seniors Services
The director presented the report on the Request for Proposal (RFP) process and sought
award the Architectural Design Services contract for Terrace Lodge to
the recommended Architect.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT MMMC Architects Inc. be selected for Architectural Design Services at Terrace Lodge
at a total price of $359,200, plus applicable taxes; and,
THAT if the cost for Architectural Design Services increases above the amount approved by
Council by more than 10%, the Director will prepare a further report to Council outlining the
expenditures; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract;and,
THAT Warden Marr and Councillors Couckuyt and Mennill be appointed to the building
committee.
- Carried.
Quarterly Information Report - Contract Awards September 1, 2013 to December 31,
2013 Purchasing Coordinator
The coordinator presented the report on contracts awarded under $100,000 between
September 1 and December 31, 2013.
Moved by Councillor Jones
Seconded by Councillor Jenkins
THAT the report title- Contract Awards, September 1, 2013
from the Purchasing Coordinator dated January 27, 2014 be received
and filed.
- Carried.
Dutton and District Lions Club Donation to Library Director of Community and
Cultural Services
The director presented the report informing Council that the Dutton and District Lions Club
has made a donation in the amount of $1,500 each to the Dutton and West Lorne branches
of the Elgin County Library.
4
County Council 4 February 11, 2014
Moved by Councillor Wiehle
Seconded by Councillor McWilliam
THAT the Warden issue a letter of appreciation to the Dutton and District Lions Club on behalf
of Council to acknowledge the donation of $1,500 each to the Dutton and West Lorne branches
of the Elgin County Library; and,
THAT the donated funds amounting to $3,000 be allocated to a project within the
2014 budget to support the purchase of furnishings and shelving at Dutton and West Lorne
libraries.
- Carried.
2013 Library Usage and Statistics Report Library Coordinator
The coordinator presented the report summarizing the usage trends at the 10 library branches
in Elgin County. Figures included general use of materials, downloadable collections, public
computers, wireless internet, interlibrary loan, reference services, and membership activities.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
from the Library Coordinator
dated January 23, 2014 be received and filed; and,
THAT a copy of this report be submitted to all municipalities in the County of Elgin.
- Carried.
Dexter Line Implementation Plan Director of Engineering Services
The director presented the report on the long term solution to relocate Dexter Lineaway from
lake shore erosion whichwill take many years to implement. A two phase approach gives
Council the ability to plan and prepare for construction today, while deferring road construction
to seek funding through future infrastructure programs.
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT the Implementation Plan for the Relocation of Dexter Line as identified in this report be
approved; and,
THAT $500,000 be allocated from the Capital Reserve to fund Phase 1 of the Dexter Line
Relocation Project.
- Carried.
CORRESPONDENCE
Items for Consideration
1.
railroad that runs through the Town of Aylmer.
2. John Lessif, Chair, SCOR EDC requesting Elgin County Renew Partnership.
3. Claude Dauphin, President, Federation of Canadian Municipalities (FCM) with an update
5
County Council 5 February 11, 2014
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Couckuyt
Seconded by Councillor Walters
THAT the Corporation of the County of Elgin support
s bid to purchase, rehabilitate and operate the railroad that runs through
the Town of Aylmer; and,
THAT the Corporation of the County of Elgin send a letter of support to Railmark.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT Elgin County Council defer its participation in SCOR EDC for 2014 in favour of the
development of a long-term financial plan to be implemented by SCOR EDC in 2015; and,
THAT E
various platforms and projects being undertaken by SCOR, SWEA, WOWC and any other
and further;
THAT SCOR EDC be invited to present its long-term financial plan to Elgin County Council
no later than November 2014 to enable Elgin County to consider its future participation and
make the necessary budget adjustment as required.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Mennill
Seconded by Councillor Jenkins
THAT the Correspondence Item #3 be received and filed.
- Carried.
Items for Information (Consent Agenda)
1.
Executive Steering Committee meeting held on January 20, 2014.
It was noted that Warden Marr will represent Elgin County on the OPP Billing/Steering
Committee initiated by AMO.
2. Doug Reycraft, Chair, Municipal Employer Pension Centre Ontario (MEPCO) with notice
of the 2012 Annual Report, available at www.mepco.ca.
3. The Honourable Lisa Raitt, Minister of Transport, responding to letter of support from
the County of Elgin regarding a regional passenger transportation initiative for
Southwestern Ontario.
4. AMO Communications with highlights from their January 2014 Board Meeting.
5. Kettle Creek Conservation Authority with invitation to their Annual General Meeting to be
held February 19, 2014 at 10:00 a.m. at the St. Thomas Public Library.
6. Nicole Stewart, Director, Public Safety Branch, Ministry of Consumer Services, advising
of the development of proposals to refine the regulation of propane facilities in Ontario.
6
County Council 6 February 11, 2014
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT Correspondence Items #1 6 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor McWilliam noted that February 7, 2014 was Food Freedom Day Food Freedom
Day is the day that the average Canadian has earned enough to pay for their food needs for
the year.
The Director of Community and Cultural Services reminded Council that the Elgin County
Courthouse dedication ceremony and open house were scheduled tentatively for mid-March.
Notice of Motion
None.
Matters of Urgency
None.
Closed Meeting Item
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT we do now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Section 240.2 (d) labour relations Prosecution Services - Contract
Renewal Negotiations; Section 240.2 (b) personal matters about an identifiable individual,
including municipal or local board employees Land Division Committee Future
Considerations (Revisited from March, 2011).
- Carried.
The Purchasing Coordinator presented the confidential report on Prosecution Services
Contract Renewal Negotiations.
The Chief Administrative Officer presented the confidential report on the Land Division
Committee Future Considerations (Revisited from March, 2011).
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT we do now rise and report.
- Carried.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT staff be directed to renew the contract with the County Prosecutor for a further three
year term commencing March 1, 2014 to February 28, 2017 at the rate of $165.00 per hour
for year one, $170.00 per hour for year two and three with options to renew for up to three,
one year terms provided that the rate increase does not exceed the rate of inflation; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Staff was directed to write to Elgi
for the operation of the Land Division function. The deadline for response is mid-April.
7
County Council 7 February 11, 2014
REPORTS
(continued)
2014 Budget Director of Financial Services
The director presented the proposed 2014 budget.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT the 2014 Proposed Budget, which includes the Operating Budget, the Capital Budget
andGrants, be approved.
- Carried Unanimously.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Jones
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Jones
Seconded by Councillor Couckuyt
THAT By-Law No. 14-03"Being a By-Law to Provide for the Adoption of the 2014 Budget of the
Corporation of the County of Elgin and ToEstablish the 2014 Tax Ratios, and ToEstablish the
2014 Tax Rates for the County Constituent M be read a first, second and third time
and finally passed.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
THAT By-Law No. 14-04 -Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the February 11, 2014
second and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor Walters
Seconded by Councillor McWilliam
THAT we do now adjourn at 12:00 p.m. and meet again on March 25, 2014 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Dave Marr,
Chief Administrative Officer. Warden.
8
Cycling Master Plan
Purpose:
The proposed Elgin St Thomas Cycling Master Plan will:
identify primarily on road cycling routes to connect each of the municipalities,
position our community to access additional provincial and federal dollars,
allow our community to tap into a huge cycle tourism market,
encourage residents to become more active and have improved health outcomes.
provide residents who do not have access to a vehicle (due to disability or income) improved safety and
mobility
connect Elgin St Thomas with neighbouring Chatham-Kent and Oxford through the work MMM is doing
with those municipalities.
The anticipated deliverables of the Master Plan are:
Identify cycling routes across Elgin St Thomas along with key physical constraints on each route.
Identify short and long term options to address the constraints.
Prioritize improvements (1-3,5-7,10 +years) based on best practices, available finances and safety.
Background:
The Healthy Communities Partnership includes staff and elected officials from most Elgin St Thomas
municipalities including the City of St. Thomas and the County of Elgin. It also includes a representative from
Doug Tarry Homes Ltd and Elgin St Thomas Public Health acts as the coordinator.
o create and improve active transportation and active
recreation opportunities throughout Elgin St. Thomas for residents and visitors of all ages and abilities. The
Partnership has received funding from the Ministry of Health and Long-Term Care to do this work. The funding
has been ongoing but has not come at regular or predictable intervals which has made planning difficult.
In September 2013, the Ministry confirmed that we would be receiving additional funding that needed to be
spent by December 31, 2013. Initially the Partnership planned to use the funds to conduct an engineering
review of two proposed cycling routes. After consultation with County staff, the Partnership was asked to
consider using these funds to develop a full cycling master plan. The Partnership agreed that the Master Plan
would be a great project because it would allow municipalities to plan for capital improvements over time and
the project would benefit all municipalities within Elgin St Thomas. Ideally we would have approached
councils prior to hiring a firm but the Ministry timelines would have made this extremely difficult and members
of the partnership felt it was not necessary. They felt there would be enough support for the project as it would
position us to advocate for additional dollars in our community. As well, the Partnership was planning to cover
most of the cost. It seemed to be good value for a minimal municipal investment.
The Partnership decided to ask the County (on behalf of the lower tier municipalities) and the City for $5,000
each. The reason for this request was twofold. First of all, it was an opportunity to determine municipal
support and commitment for the project. Secondly, we anticipated additional Ministry funds in 2014 but this
was not confirmed.In November of 2013, the Health Unit was asked to apply for additional Healthy
Communities Funding. This funding has been confirmed and hence, we no longer require municipal funding for
the cycling master plan.
Rationale for the Cycling Master Plan:
This Cycling Master Plan will allow our community to be better prepared to tap into funding opportunities that
have been promised in the Ontario Cycling Strategy and advocate regionally for new funding from the
Provincial and Federal Governments.
More Ontarians are riding bicycles than ever before (estimated 600,000 people or 5% of the population).
Thirty-six percent of Ontarians are riding at least monthly, up from 28% in the last two years (2013, Share the
Road Survey). As a result, cycle tourism is asignificant economic development opportunity. In 2010, 2 million
Canadian visitors went cycling while travelling in Ontarioand spent $391 million (an increase of 25% and 18%
9
respectively from 2009) (Ontario Ministry of Tourism). One of our routes locally, the Lake Erie Waterfront Trail,
is recognized as one of Canadas best cycling touring routes in arecent edition of Adventure Cyclists (48,000
members). Inaddition this past summer the Trail had 250 cyclists ride through our community and contributed
an estimated $30,000-$50,000 to the local economy(County of Elgin, 2013).
This Master Plan will not only address connections between Elgin St Thomas municipalities. MMM Group is
also working with Chatham-Kent and Oxford Counties which will enable us to build connections across multiple
counties.
Cycling facilities benefit not just recreational cyclists. In Canada, approximately 20% of Canadian households
do not own a car. Of these, about 10% are low income and 10% are precluded from driving due to disability
(VTPI, 2003). It is anticipated that this number has grown since the report was issued due to the economic
down turn and the increase in average population age. In addition cycling infrastructure is a benefit to farmers
and the Amish population as extra space is provided for movement of machinery and horse and buggies.
Research has shown that where rural crosssections exist paved shoulders result in decreased maintenance
costs.
This project provides an amazing opportunity to work collaboratively, create connections between
municipalities and also for the municipalities to receive a Cycling Master Plan for a fraction of what it might cost
if the project was done in isolation.
How does this Master Plan fit with the work the County is already doing?
The County of Elgin Roads Plan and Policies (2009), outlines the following objectives for facilitating
bicycle route development.
To facilitate bicycle route development.
o
The County recognizes and promotes bicycling as a viable alternative to other modes of
o
transportation because it promotes a healthy lifestyle by:
Participating in bicycle master plan development by local municipalities
o
Including where possible the County Road system, improvements to accommodate bicycle
o
mode facilities
County Economic Development and Tourism staff are currently exploring the possibility of bringing the
Welcome Cyclists program to Elgin. This program is a bicycle-friendly certification program for
accommodations and tourism businesses and will act as another tool to encourage cycle tourism
locally.
10
Agenda for Deputation to Elgin County Council
March 25, 2014
1. Introduction of Safe Communities St. Thomas Elgin and
Parachute
2. Explanation of Priority Setting Event that we are
planning
3. Date, Time, Place and Location of Event
4. Our Ask for the Event: Warden to bring greetings and
as many Elgin County Council members and County
staff as possible to attend.
5. Our Challenge: Can we together make Elgin and St.
Thomas the safest communities in which to live, learn,
work and play?
11
ST. THOMAS -ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P 1C1
Report No. OW-01-14 COUNTY
REPORT TO ELGIN COUNTY COUNCIL
FROM: Elizabeth Sebestyen, Acting Director
St. Thomas-Elgin Ontario Works
MEETING DATE: March 25, 2014
SUBJECT: Ontario Works Year-End Review
Recommendation:
THAT: Report OW-01-14 of the Acting Director of St. Thomas-Elgin Ontario Works be
received for information.
2013 Year-End Review:
The Ontario Works Department delivers social services to low-income residents of the City of
St. Thomas and Elgin County in three main areas:
1. Ontario Works provides financial help to cover the costs of basic living expenses
such as food and housing, and provides employment supports to help people finds
jobs
2. Social Housing - provides funding and overall administration of social housing, rent
supplement, homelessness prevention, and new affordable housing programs
3. Child Care - manages the Child Care Fee Subsidy program for all families, sets
standards and provides funding for Child Care Service Providers and programs, and
is the system service manager for a seamless and integrated early learning and child
care system.
The County shares costs in accordance with a cost-sharing agreement (currently under review).
2013 was a busy year of changes in all three areas.
2013 Year-end Review - Ontario Works:
As evidenced from the chart below, caseload numbers continue to rise, although not as
dramatically as during the period from 2007 to 2010.
ent, a couple, or a family, the actual number of
people served each month in 2013 is estimated at about 3,020. Month by month, caseload
averages fluctuated from as high as 1,752 in January to a low of 1,560 in December. In January
2014, the average jumped again to 1,732. Demand is typically higher during the first few
months of the year, and then generally decreases in mid-year as people find seasonal summer
1
12
employment.
On average in 2013, 73% of Ontario Works recipients lived in the City of St. Thomas and 27%
were Elgin County residents.
Average Annual Monthly Active Caseloads
1,668
1,649
1,621
1,610
1,483
1,123
876
844
819
200520062007200820092010201120122013
In 2013, 2,055 phone calls requesting Ontario Works assistance were processed through the
intake worker. Typically, about half of the intake calls eventually result in new eligible Ontario
Works cases. In 2013, there were approximately 1,300 new Ontario Works Benefit Units. Over
the same period, about 1,450 cases were terminated. Termination of assistance occurs for a
variety of reasons including:
Recipient obtains employment (90 cases)
Recipient fails to provide information (205 cases)
Recipient transitions from Ontario Works assistance to Ontario Disability Support Program
assistance (132 cases)
Recipient fails to provide income verification (503 cases)
Other reasons (i.e. incarceration, voluntary withdrawal, move out of area) = 330 cases
As a consequence of the 2013 provincial budget, changes were made to Ontario Works
procedures to remove barriers and increase employment opportunities for people on social
assistance. The following changes took effect in the fall of 2013:
The earnings exemption was increased to $200 on September 1, 2013. This change means
a recipient may earn up to $200 per month without affecting the amount of social assistance
support. Every additional earned dollar over $200 reduces social assistance payments by 50
cents. Previously, there were no earnings exemptions and every dollar earned resulted in a
50-cent reduction in social assistance.
Also effective September 1, 2013, the personal assets limit was increased to $2,500 for
singles and to $5,000 for couples plus $500 for each dependent in the family. Previously the
asset limit was $606 for individuals and $1,043 for couples plus $500 for each dependent.
This change means people are eligible to apply for social assistance sooner instead of
waiting until their savings have almost been depleted.
Social assistance rates increased by 1% on October 1, 2013. A single person on Ontario
Works assistance, for example, now receives $626 per month which includes $376 for
shelter and $250 for basic needs such as food and clothing.
2
13
Effective September 1, 2013, 100% of earnings may be exempt for Ontario Works recipients
if they or someone in their family are under age 18 or are over 18 and attending high school
full-time.
Gifts or small payments up to $6,000 in any 12-month period are exempt as income as of
September 1, 2013.
Staff training began in 2013 for the new province-wide social assistance technology system
called SAMS (Social Assistance Management System). The new system will facilitate the
delivery of the Ontario Works program and the Ontario Disability Support Program and will
replace the current application -Service Delivery Model Technology (SDMT) -which was
introduced in 2001 and no longer meets the needs of social assistance staff and recipients.
Each of the 18 OW case coordinators manages an average caseload of 105 cases. Case
coordinators provide a full range of integrated services to each client from basic income
assistance to employment services to homelessness prevention assistance through the HeLP
program.
2013 Year-end Review Housing Services:
The CHPI Program (Community Homelessness Prevention Initiative) took effect on January 1,
2013. This is a consolidated funding envelope totaling $893,094 which combined five previously
existing homelessness prevention programs as well as the former Ontario Works and Ontario
-. Additional one-time transitional
funding in the amount of $305,500 was also granted by the Province.
A portion of the CHPI money was used to fund a new in-house service called Housing Links for
People (HeLP) which provides financial assistance to residents who face eviction due to hydro
or rent arrears. 581 intake calls were processed by two Housing Program Coordinators on
behalf of ODSP recipients and applicants who are not in receipt of social assistance. OW case
workers process HeLP applications for their own clients.
On average, there were 265 applicant households per month on the central waiting list for
subsidized housing compared to 293 in 2012. Over the past 12 years, the number of
households waiting for subsidized housing has been fairly stable at a monthly average of 240
applicants. As can be seen in the chart below, the strongest demand is for one-bedroom units.
The high demand for one-bedroom units has been consistent over the past 12 years.
Waitlist Comparison 2012-2013
160
140
120
100
80
2012
60
2013
40
20
0
Bachelor1 Bdrm2 Bdrm3 Bdrm4 Bdrm5+ Bdrm
Type of Accommodations
3
14
The following new Investment in Affordable Housing Program projects were completed in 2013:
1. A duplex at the corner of Caverly Road and South Street West in Aylmer, owned by
Cherry Street, a non-profit housing provider. Two families moved into their new homes in
December 2012 and January 2013.
2. A 29-unit apartment building with 24 one-bedroom units and five two-bedroom units on
the site of the former Valleyview Home at 35 Elysian Street in St. Thomas, built and
owned by Novi Construction. Tenants moved in on October 1, 2013.
3. A 7-bed transitional residence for men on the second and third floor at 657 Talbot Street
in St. Thomas in a building owned by Canadian Mental Health Association Elgin Branch.
Residents moved in on November 1, 2013.
A 10-year Housing and Homelessness Plan was completed and approved by City Council in
June 2013. A report was presented to County Council in July 2013 (OW-03-13 COUNTY).
In the second year of the three-year St. Thomas Elgin Home Repair Program, approximately
$61,000 was granted to low-income households for emergency home repairs such as roof
replacements, new furnaces, bathroom repairs, major structural repairs, new windows, and
insulation. Ten homeowners received financial assistance including five in St. Thomas, two in
Rodney, one in Dutton, one in Aylmer, and one in Vienna. Approximately $20,000 remains in
the fund for 2014.
2013 Year-end Review Child Care
In the child care division, the Province is undertaking a major transformation of the system,
transferring the oversight, funding, and administration of child care services from the Ministry of
Community and Social Services/Children and Youth Services to the Ministry of Education in
2013 to align with the introduction of full-day kindergarten and before-and-after-school child care
services. Of major impact was a change to the funding formula which resulted in an increase of
$943,000 in provincial funding for the St. Thomas/Elgin area. Staff developed a new points-
based funding model in 2013 to allocate provincial funding to licensed child care providers in the
area.
As a result of the Best Start Child Care Plan through which capital funding was made available
to support the construction of new child care centres, the number of child care spaces increased
from 495 spaces in 2005 to 1,851 spaces in 2013. The phasing in of full-day kindergarten and
before-and-after-school child care has resulted in an increase in the number of spaces in the
school-aged category which now encompasses 41% of all child care spaces, as illustrated in the
charts below.
License Age Grouping 2005/06 2007-09 2010 2011 2012 2013
Infants 0 - 18 months 26 32 77 67 70 67
Toddlers 18 -30 months 75 75 130 140 148 143
Preschool 31 - 60 months 306 306 416 400 422 358
JK/SK 3.8 -5 years 0 94 180 220 259
SK 4.8 - 5.11 years 0 0 30 0 0 0
School Aged 6 to 12 years 380 378 411 475 787
Nursery Schools 31 m - 5 years 58 31 32 32 32 32
Licensed Home Care all age groups 30 30 80 80 80 80
Cert. Summer Recreation 6 to 12 years 155 245 125
Totals 495 854 1237 1465 1692 1851
4
15
Certified Summer
Recreation *
Licensed Home
Infants
7%
Care
4%
4%
Nursery Schools
2%
Toddlers
8%
Preschool
20%
School Aged
41%
JK/SK aged
14%
SK
2013 licensed spaces by age groups
0%
2013 saw an increased demand for subsidized child care, as evidenced in the chart below. In
2013, the average monthly number of children receiving subsidized child care increased by 18
to 392. The increase was largely in the before-and-after-school programs due to the increase in
the number of schools offering full-day kindergarten. There are no waiting lists for subsidized
child care spaces at this time. Subsidized child care is available, for the most part, to working
parents who meet financial eligibility criteria. Applications are processed by two Child Care
Coordinators in the Ontario Works office.
Average Monthly
Subsidized Child Care Spaces
392
374
353
316
311
279
200820092010201120122013
In 2013, the Provincial Government introduced new legislation called the
which will replace the out-of-date . One of the main
purposes of the new legislation is to develop locally responsive systems that support healthy
5
16
child development and the social and economic imperatives of families and communities. The
Act, which has not yet been proclaimed, clearly defines the role of Service Managers as system
service planners. As such, the City of St. Thomas, as Service Manager, is responsible for
managing the delivery of child care services and developing a coordinated service planning
approach across community and human services. In other words, Service Managers will be
placed in a service planning role rather than just a delivery role.
To this end, a process was started in St. Thomas/Elgin in 2013 to bring together community
child care partners to address the various needs of the community, establish connections
among child care and early years programs and services, and plan for the delivery of a
continuum of programs and services. An Integrated Services Planning committee was
established to lead the strategic planning process. Two child care summits were held in May
and October, with the goal of creating a simple path for children from age 0 to 21. Work on the
development of a community plan will continue in 2014.
Conclusions
Submitted by
Elizabeth Sebestyen
Acting Director
6
17
REPORTS OF COUNCIL AND STAFF
March 25, 2014
Staff Reports (ATTACHED)
Library Coordinator Library Systems & Services Update
Director of Financial Services February YTD Budget Performance
Director of Engineering Services Award of Tender Removal and Installation of
Regulatory and Warning Signage
Director of Engineering Services Award of Pre-Approved Tenders Traffic Signal
Replacement and Quaker Road Reconstruction
Deputy Director of Engineering Services Award of Tenders Cold In-Place Recycling with
Expanded Asphalt Material, Hot Mix Asphalt and
Microsurfacing (Type 3)
Business Development Coordinator Local Food Challenge Funding Final Report
Business Development Coordinator Business Retention and Expansion: Tourism Sector
Manager of Planning Draft Approval for a Plan of Condominium, Central Elgin (Prespa)
Manager of Planning Draft Approval for a Plan of Condominium, Central Elgin (Robin Ridge
Estates)
Manager of Planning Approval for Official Plan Amendment No. 1, Central Elgin (Dan Pestill)
Director of Homes and Seniors Services Homes Long-term Care Home Service
Accountability Agreement Schedule E
Director of Homes and Seniors Services Multi-Sector Service Accountability Agreement
2014-2017
Director of Homes and Seniors Services Homes Resident Quality Inspection (RQI)
Report for Elgin Manor and Terrace Lodge
Director of Human Resources Employee Benefit Renewal 2014
Director of Human Resources 2014 Non-Union Compensation
18
REPORT TO COUNTY COUNCIL
FROM: Sandi Loponen, Library Coordinator
DATE: February 19, 2014
SUBJECT: Library Systems & Services Update
INTRODUCTION:
This report provides Council with an update regarding a process staff will undertake to
determine whautomated
future requirements as well as information on resources and services recently
implemented to improve service to patrons.
DISCUSSION:
The library has been a member of the Ontario Library Consortium (OLC) for many
years, enjoying savings that result from splitting the costs of hardware, software and
staffing required to maintain the database of bibliographic holdings and patron
accounts. For the past 10 years, the library has subscribed
system as a member of the OLC. The contract for this product expires at the end of
December 2015.Given that it can take up to 12 months to prepare and migrate data to
a new database system, this is a good time to scan the marketplace for options in order
to reach a decision on the most suitable product by the end of 2014.
Library staff will undertake a request for proposal process to determine if the current
system is the s future needs. For example, patrons
would benefit from the ability to search a single interface that draws together results
a feature not available or forthcoming in Symphony. Also, many vendors are moving
to cloud-based models, eliminating the need for libraries to purchase and maintain
database servers. Such possibilities will be explored through a detailed investigation of
the marketplace that may also impact membership in the
OLC.The OLC is undertaking its own RFP process, considering the general needs of
its broad membership. By completing a separate process, library staff will be able to
seek a product that more closely matches the specific needs opatrons.
As part of this custom assessment, staff are bearing in mind the importance of
remaining on the same system as St. Thomas Public Library to allow for a common user
interface for patrons of both libraries, as well as the advantages that come from sharing
resources required for system administration. Regardless of RFP results, library staff
will keep options open to continuing partnerships with the OLC or other library systems
where feasible to save costs (e.g. training).
In addition to the system replacement RFP, the library has recently introduced 3 new
services and resources of which Council should be aware.
19
Chromebooks. Using one-time grant funds provided by the Ontario Ministry of
Tourism, Culture and Sport, and from Service Ontario, the library has purchased
10 Chromebooks at a cost of $279 per unit for the in-branch use of library
patrons. One device has been purchased for each branch.Unlike laptops,
Chromebooks are designed to use web-based tools and services instead of hard
drive-installed software. The only software programs used are Chrome-
compatible apps.The primary purpose of these units is to allow patrons to use
Google Hangouts, a Skype-like communications service, to connect with distant
family and friends at no cost. Patrons can use the Chromebooks in-library for
sessions of up to one hour. Software management is controlled centrally to
prevent inappropriate use and to eliminate the need for all users to have
individual Google accounts. These devices are also available as additional
public access computers when all other computers are in use.There is also
potential for Chromebooks to be used to connect staff at different locations for
virtual meetings with the potential to reduce mileage expenses and
teleconferencing fees.
Freegal Music. This resource allows patrons to download up to 3 free songs per
week to keep in their personal collections. The library is offering access to a
one-year trial to determine affordability since
-year budget with the
vendor with monthly caps on spending. If the monthly cap is exceeded, no
patrons will be permitted to download until the following month. This
arrangement currently offers a maximum of 215 song downloads per month. In
anticipation of the popularity of this service, library staff are also promoting free
streaming services such as Grooveshark or YouTube that allow users to listen to
virtually any song at any time on demand.
Comics Plus Library Edition. This resource allows patrons to download up to 10
full-colour comic books for a 7-day period. Content includes both classic and
modern comics from 79 publishers including Peanuts, Archie and Naruto
(manga). The browse interface guides patrons to content sorted by age
suitability.Although tcess to
materials rated 18+, there are titles rated for mature readers (16+). As a result,
notices have been posted to remind parents and caregivers of their responsibility
to be aware of how young children are using the service. This resource also
employs billing model; however library staff are confident
that the subscription limit will not be exceeded.
CONCLUSION:
Chromebooks, Freegal Music and Comics Plus have been recently introduced and are
now available at all library branches.Early users of the Chromebooks have provided
very positive feedback. Patrons are not only enjoying the flexibility and portability of
these units, but are also interested in trying out the easy-to-use features in
consideration of purchasing their own devices.
20
With regards to the automated system RFP, library staff plan to issue a document by
the end of summer 2014 and will keep Council informed of the cost implications of
considering an alternate system.
RECOMMENDATION:
THAT the report titled Library Systems & Services UpdateFebruary 19, 2014 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Sandi Loponen Mark G. McDonald
Library Coordinator Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
21
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh Director of Financial Services
DATE: March 19, 2014
SUBJECT: February YTD Budget Performance
INTRODUCTION:
Attached is the budget comparison through February 2014 for the County with
favourable performance of $87 thousand.
DISCUSSION:
Highlights of the budget performance are as shown on Attachment I as follows:
Line 18 Homes: $50 thousand favourable performance resulting from hours worked
being better than budgeted.
RECOMMENDATION:
February YTD Budget PerformanceMarch 19, 2014be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
22
Attachment I
YTD
County of Elgin
FULL YEAR
Budget ComparisonBudgetBudgetActual
Perform.
As of February 28, 2014
NetNetNetNet
- - -
1TAXES (27,164,814)
2INTEREST CHARGES & INCOME(81,080)(13,249)(13,249)
(0)
3SOCIAL SERVICES - ST. THOMAS 2,842,400--
-
4HEALTH UNIT940,395156,733156,733
-
5GRANTS318,576299,509299,509
-
6RENTAL INCOME (52,050)(31,377)(39,194)7,816
7 PROPERTY ASSESSMENT723,033180,758180,758
(0)
8ONTARIO MUNICIPAL PARTNERSHIP FUN (376,325)(1,505,900) (376,325)
-
9PROJECTS(125,695) 73,177 73,177
(0)
- - - 0
10
Total Corporate(24,105,135) 289,225 281,410 7,816
11WARDEN AND COUNCIL358,463 56,866 51,191 5,675
12ADMINISTRATIVE SERVICES473,065 75,004 69,495 5,509
13FINANCIAL SERVICES557,563 77,860 75,705 2,155
14HUMAN RESOURCES522,560 74,670 71,972 2,698
15ADMINISTRATION BUILDING464,962 74,780 71,590 3,190
16CORPORATE SERVICES826,758 443,542 441,632 1,910
17ENGINEERING SERVICES11,277,855 254,428 253,870 558
18HOMES FOR SENIORS SERVICES4,630,811 (104,616) (155,348) 50,732
19 MUSEUM/ARCHIVES418,41479,62479,455169
20LIBRARY SERVICES2,451,539309,740309,289451
21INFORMATION TECHNOLOGIES863,023109,096107,0112,085
22PROVINCIAL OFFENSES(74,886)(236,117)(236,117)
-
23COLLECTIONS - POA(21,263)1,8321,832
-
24AMBULANCE & EMERGENCY SERVICES2,804,747446,426445,604822
25ECONOMIC DEVELOPMENT & TOURISM1,183,11756,07352,8043,269
---
-
26
Total Departmental26,736,7271,719,2051,639,98479,221
27
Total2,631,5932,008,4311,921,39487,037
23
H:\14ManagementReports\February Summary Report19/03/2014 8:36 AM
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: February 26, 2014
SUBJECT: Award of Tender Removal and Installation of Regulatory and Warning
Signage
INTRODUCTION:
As part of the approved 2014 Capital Budget, a tender was advertised and issued as
per the County's Procurement Policy. Submissions were received until February 7, 2014
for the Removal and Installation of Regulatory and Warning Signage Project in the
Township of Southwold, Municipality of Dutton/Dunwich and Municipality of West Elgin.
DISCUSSION:
A total of twenty six (26) companies downloaded or picked up documents for this
project. Six (6) companies submitted bids for this Tender; bids were received as
follows:
CompanyBid Price
(exclusive of taxes)
Sparta Tree (1640313 Ontario Inc.)$205,787.50
Kasey Installation$242,000.00
Gary D. Robinson Contracting Ltd.$244,500.00
Cedar Springs Landscape Group$430,100.00*
Sanguine Eaves & Exteriors$434,850.00
Royal Fence Limited$486,000.00
1640313 Ontario Limited, operating as Sparta Tree,submitted the lowest compliant bid
for the project at a total price of $205,787.50, exclusive of H.S.T., for the supply of all
labour, equipment andmaterials.The lowest submitted bid is within budget estimates.
cost increases above the tender amount approved by Council by less than 10%, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10%, the Director will prepare a further report to
Council outlining the expenditures.
24
this project will replace approximately 2200 regulatory and
warning signs in the Township of Southwold, Municipality of Dutton/Dunwich and
Municipality of West Elgin.In 2016 and 2017, road information signs on County Roads
will be replaced through a tendering process.
RECOMMENDATION:
THAT 1640313 Ontario Limited, operating as Sparta Tree, be selected for the Removal
and Installation of Regulatory and Warning Signage Tender, Contract No. 6260-14-
01(A) at a total price of $205,787.50 exclusive of H.S.T.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
25
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: February 26, 2014
SUBJECT: Award of Pre-Approved Tenders Traffic Signal Replacement and Quaker
Road Reconstruction
INTRODUCTION:
Elgin County Council at its February 11, 2014 meeting approved the following
recommendations:
THAT staff award the following tenders Purchasing Policy and
within budget allocations:
(a) Traffic Signal Replacement Port Stanley
(b) Quaker Road Reconstruction - Sparta; and,
THAT staff report back to Council with the results at the March 25, 2014 Council meeting.
This report is to advise Council of the results of the award of the two Tenders.
DISCUSSION:
Traffic Signal Replacement Port Stanley
A Request for Tender for the Replacement of the Traffic Signal at the intersection of
Bridge Street and Colborne Street in Port Stanley was advertised and issued as per the
February 20, 2014.
A total of nineteen (19) companies downloaded / picked up documents for this project.
Five (5) companies submitted bids for this Tender; bids were received as follows:
CompanyBid Price
(exclusive of taxes)
Ascent Solutions Inc.$211,248.00*
Ron Field & Son Electrical$216,692.70
Dufferin Construction Company$223,452.50
TM3 Inc.$229,996.80
CRU Soutions$236,684.00
Ascent Solutions Inc.submitted the lowest compliant bid for the project at a total price of
$211,248.00,inclusive of a contingency allowance and exclusive of HST.The lowest
submitted bid is within budget estimates.Staff awarded the contract on February 25.
26
Quaker Road Reconstruction Sparta
A Request for Tender for the Reconstruction of Quaker Road in the Village of Sparta
received until February 21, 2014.
A total of thirty eight (38) companies downloaded / picked up documents for this project.
Eight (8) companies submitted bids for this Tender; bids were received as follows:
CompanyBid Price
(exclusive of taxes)
Greenfield Contracting (1838120 Ontario Ltd.)$359,687.50*
AAR-Con Excavating (2001699 Ontario Inc.)$363,482.50
Gary D. Robinson Contraction Ltd.$365,596.50
Tri-Con Excavating Inc.$388,000.00
Omega Contractors Inc.$393,953.05
Birnam Excavating Ltd.$412,261.96
Dufferin Construction Company$416,909.30
Murray Mills Excavating & Trucking$561,787.75*
Greenfield Contractingsubmitted the lowest compliant bid for the project at a total price
of $359,687.50,inclusive of a contingency allowance and exclusive of HST. The lowest
submitted bid is within budget estimates.Staff awarded the contract on February 28.
As per
cost increases above the tender amount approved by Council by less than 10%, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10%, the Director will prepare a further report to
Council outlining the expenditures.
RECOMMENDATION:
THAT Ascent Solutions Inc.be selected for theTraffic Signal ReplacementTender,
Contract No. 6090-14-03at a total price of $211,248.00exclusive of H.S.T.; and,
THAT 1838120 Ontario Limited, operating as Greenfield Contracting, be selected for the
Quaker Road Reconstruction Tender, Contract No. 6200-14-05 at a total price of
$359,687.50 exclusive of HST; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
27
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: March 12, 2014
SUBJECT: Award of Tenders Cold In-Place Recycling with Expanded Asphalt
Material, Hot Mix Asphalt Paving and Microsurfacing (Type 3)
INTRODUCTION:
As part of the approved 2014 Capital Budget, tenders were advertised and issued as
per the County's Procurement Policy. Submissions were received until March 11, 2014
for the following projects:
a) Cold In-Place Recycling with Expanded Asphalt Material (CIREAM),
Contract No. 6200-14
b) Hot Mix Asphalt Paving, Contract No. 6220-14
c) Microsurfacing (Type 3), Contract No. 6250-14
DISCUSSION:
Cold In-Place Recycling with Expanded Asphalt Material (CIREAM)
A total of eleven (11) companies downloaded / picked up documents for this project.
Three (3) companies submitted bids for this Tender; bids were received as follows:
CompanyBid Price
(exclusive of taxes)
Roto-Mill Inc.$1,557,030.00
Lavis Contracting Co. Limited$1,691,490.00
Coco Paving Inc.$1,703,550.00
Roto-Mill Inc.submitted the lowest compliant bid for the project at a total price of
$1,557,030.00, exclusive of HSTfor the supply of labour, equipment and materials to
rehabilitate sixsections of County Roads.The lowest submitted bid is within budget
estimates.
28
Hot Mix Asphalt Paving
A total of six (6) companies downloaded / picked up documents for this project. Three
(3) companies submitted bids for this Tender; bids were received as follows:
CompanyBid Price
(exclusive of taxes)
Walmsley Bros. Ltd.$1,914,934.00
Coco Paving Inc.$1,996,736.00*
Dufferin Construction Company$2,016,721.50*
Walmsley Bros. Ltd.submitted the lowest compliant bid for the project at a total price of
$1,914,934.00,inclusive of a contingency allowance and exclusive of HSTfor the
supply of labour, equipment and materials to place hot mix asphalt on various roads
throughout Elgin County.The lowest submitted bid is within budget estimates.
Microsurfacing (Type 3)
A total of four (4) companies downloaded / picked up documents for this project. Two
(2) companies submitted bids for this Tender; bids were received as follows:
CompanyBid Price
(exclusive of taxes)
Duncor Enterprises Inc.$637,265.30
MSO Construction Limited$653,330.00
Duncor Enterprises Inc.submitted the lowest compliant bid for the project at a total price
of $637,265.30, inclusive of a contingency allowance and exclusive of HST for the
supply of labour, equipment and materials to place Microsurfacing (Type 3)on various
roads throughout Elgin County. The lowest submitted bid is within budget estimates.
cost increases above the tender amount approved by Council by less than 10%, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10%, the Director will prepare a further report to
Council outlining the expenditures.
29
RECOMMENDATION:
THATRoto-Mill Inc.be selected for the Cold In-Place Recycling with Expanded Asphalt
Material (CIREAM) Tender, Contract No. 6200-14at a total price of$1,557,030.00
exclusive of H.S.T; and,
THATWalmsley Bros. Ltd.be selected for the Hot Mix Asphalt Tender, Contract No.
6220-14 at a total price of $1,914,934.00, inclusive of a $50,000 contingency allowance
and exclusive of H.S.T.; and,
THATDuncor Enterprises Inc.be selected for the Microsurfacing (Type 3) Tender,
Contract No. 6250-14 at a total price of $637,265.30, inclusive of a $25,000 contingency
allowance and exclusive of H.S.T.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
30
REPORT TO COUNTY COUNCIL
FROM: Kate Burns, Business Development Coordinator
DATE: March 5, 2014
SUBJECT: Local Food Challenge Funding Final Report
INTRODUCTION:
Elgin County Economic Development and Elgin County Homes were successful in
obtaining a $15,000 grant for the Homes from the Greenbelt Fund for the 2013 Local
Food Challenge. The initiative, acollaboration between Economic Development and
Homes,assisted in increasing lo three long term care facilities.
DISCUSSION:
The Elgin County Homes project was a great success; the following is a report of the
activities that happened at each long term care facility.
Terrace Lodge
Staff dessert cook off
Fresh berries from local sources featured as seasonal fruit including
strawberries, blueberries and raspberries
BBQ hamburgers and corn on the cob
melons, berries, peppers, zucchini, onions and tomatoes
Featured peaches as seasonal tasting with Program staff as well as featuring
fresh peach pie as the Labour Day dessert
Local apples featured on the menu
Home was decorated with many varieties of squash and pumpkin for
Thanksgiving
Ohomemade
squash soup
Featured homemade white bean soup
Quai du Vin in for tastings as well as Oe
Bobier Villa
Strawberry Milkshakes
An afternoon of lavender.
Bake off
Blueberries with ice cream
Debackere Corn on the cob
Farmgate Markets beef -lean ground beef, lean burgers, stir fry beef, roast beef
31
Peach pie
Fresh produce from Empire Valley Farms
Peaches and ice cream
Apple Pie Social
Pumpkin pie
Pumpkin Social
Pumpkin muffins
Pork and beans regularly on menu
Fresh Oegema t
roasts, turkey schnitzel
Quai Du Vin sparkling cider.
Elgin Manor
Local peaches ordered for Peach Social
Local vegetables and fruits in season
Local meat from Oegema for Council Lunch
Local squash and seasonal vegetables from Howes
Local wine from Quai du Vin
All Thanksgiving meal from Howes
Yams and squash from Howes
Turkey other turkey products (sausages)from Oegema
Local deli meats and trays, fruit trays, cheese trays and bread ordered from
Briwood.
Meats for activation ordered by Activation from Farmgate.
The main goal of the project was to increase local food purchases in the three long term
care facilities from 9% in 2012 to 15% in 2013. Elgin was successful in reaching the
target of 15%, spending a total of $116, 050.30 on local (Ontario) food.
CONCLUSION:
The partnership between the Economic Development Department and Elgin County
Homes highlights that local food purchases can be increased in facilities, by connecting
with local producers for menu items as well as incorporating into activation activities and
requesting local from distributors, such as Sysco.
This project highlights Elgin County
businesses.
RECOMMENDATION:
THATthe reportFinal Report
2014 be received and filed.
Respectfully Submitted Approved for Submission
32
Kate Burns Mark G. McDonald
Business Development Coordinator Chief Administrative Officer
Rhonda Duffy
Director, Elgin County Homes
Alan Smith,
General Manager
Economic Development
33
REPORT TO COUNTY COUNCIL
FROM: Kate Burns, Business Development Coordinator
DATE: March 5, 2014
SUBJECT: Business Retention and Expansion: Tourism Sector
INTRODUCTION:
The identified a number of
initiatives and actions surrounding Economic Gardening including the development of a
Business Retention & Expansion program. The Tourism Sector BR&E continues on the
work and outreach of the previous
DISCUSSION:
Between May and October 2013, Economic Development and Tourism staff conducted
interviews in person as well as encouraged industry stakeholders to complete a survey
online. Appendix A,
summarizes results of interviews with 71 operations across the County.
The interview results showed clear themes in the tourism sector including;
- Within the tourism sector, entertainment, recreation and food services comprised
the bulk of businesses surveyed; 62% of those surveyed are open year round
and 66% of businesses are family owned.
- Of those surveyed, over one third of all respondents indicated that they have no
succession plan, business plan or marketing plan in place for their operation.
- Majority of the businesses have been in operation for 3- 25 years. Only 12% of
those surveyed had been in operating in Elgin for less than three years.
- 70% of respondents surveyed consider Elgin County a good or excellent place in
which to do business
- A significant portion of businesses are positive about the future, with 28
businesses planning an expansion or renovation in the next three years. These
businesses are well distributed across the County with notable concentrations in
Central Elgin (31%) and West Elgin (18%)
- When asked to identify what organizations businesses rely on for information and
Participating business are positive about Elgin as a place to do business and are
satisfied with their current location. Businesses are positive of the future anticipating
growth and expansion within the next three years.
The survey report will be shared with the participants at the Ambassadors Meeting in
April.
The next sector that will be studied is manufacturing in the spring of 2014.
34
CONCLUSION:
Improvements in the local business environment can lead to increased local
employment, a more satisfied business community, better government-business
relations and a more diversified economy. Continuing the Business Retention &
Expansion program into the next key sector in the County serves to strengthen the
relationship between the municipality and businesses.
RECOMMENDATION:
Tourism Sector
March 5, 2014 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Kate Burns Mark G. McDonald
Business Development Coordinator Chief Administrative Officer
Alan Smith
General Manager,
Economic Development and Tourism
35
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REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: March 17, 2014
SUBJECT: Draft Approval for a Plan of Condominium
Part Lot 1, Concession 9
Municipality of Central Elgin
File No.: 34-CD-13002
Owner: Prespa Construction Ltd.
INTRODUCTION:
This report will provide County Council with information required in order to consider
granting draft plan approval to the above noted plan of plan of condominium.
County Council pproval Authoritye Elgin County Official Plan
was approved by the Province on November 5, 2013. In accordance with Section 51 of
the Planning Act is required to make a decision which gives or
refuses to give approval to a draft plan of subdivision/condominium.
DISCUSSION:
The lands that are the subject of this application for draft plan approval are located on
St. George Street in the Municipality of Central Elgin (Lynhurst). (see attached plan and
location map) The owner is requesting approv
which is proposed twelve (12) detached residential dwellings.
The lands are surrounded by low density residential development and to the southwest
a Canadian National Rail line that is planned to be abandoned by CN.
Municipal Affairs and Housing. A statutory public meeting was held by the municipality
on October 21, 2013 and no objections were raised by members of the public. A
number of comments were received from various Ministries and Agencies requesting
compliance with standard conditions and policies; however there were no objections
submitted.
Following the public meeting the Municipality of Central Elgin passed a resolution
recommending approval of the draft plan of condominium and provided a list of
conditions for final plan approval. The conditions are included with those attached to
this report to County Council.
The proposed condominium development is located in a fully serviced area of the
Municipality and is considered to be infilling in a built-up area. The plan is consistent
with the Provincial Policy Statement, complies with the County and Central Elgin Official
Plans and the lands are zoned appropriately in the Township of Yarmouth Zoning By-
Law.
74
CONCLUSION:
The Manager of Planning has reviewed File No.34-CD-13002 which was transferred
from the Ministry of Municipal Affairs and Housing to the County and has prepared
conditions for draft approval which are attach
have been reviewed by the Municipality of Central Elgin and by the applicant and no
changes have been requested.
Based on the above the Manager of Planning is satisfied with the draft plan of
condominium and the conditions as attached. If County Council approves this draft plan
of condominium, the owner will be responsible for fulfilling the conditions as attached,
within three (3) years of the decision by County Council before final approval can be
given.
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Prespa Construction Ltd. Draft Plan of Condominium in the Municipality of Central Elgin
(Lynhurst) File No. 34-CD-13002 and that staff be directed to provide notice of this
decision subject to the conditions for final approval in accordance with the Planning Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
75
Applicant:Prespa Construction Ltd.Dateof Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __, 2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
NOTICE OF DECISION
On Application for Approval of Draft Plan of Condominium
Section 51 of the Planning Act
Approval of Draft Plan of Condominium in respect of the subject lands noted above was given by
the County of Elgin on March 25, 2014. A copy of the conditions for final plan approval is
attached.
When and How to File an Appeal
How to Receive Notice of Changed
Notice to appeal the decision to the Ontario Conditions
Municipal Board must be filed with the County
The conditions of an approval of draft plan of
of Elgin no later than 20 days from the date of
subdivision/condominium may be changed at
this notice as shown above as the last date of
any time before the final plan is given.
appeal.
You will be entitled to receive notice of any
The notice of appeal should be sent to the
changes to the conditions of approval of draft
attention of the Planning Department, at the
plan of subdivision/condominium if you have
address shown below and it must,
either,
(1) set out the reasons for the appeal, and
(1) made a written request to be notified of
(2) be accompanied by the fee prescribed
the decision to give or refuse to give
under the Ontario Municipal Board Act in
approval of draft plan of subdivision /
the amount of $125.00 payable by
condominium, or
cheque to the Minister of Finance,
(2) made a written request to be notified of
Province of Ontario.
changes to the conditions of approval of
Who Can File an Appeal?
the draft plan of subdivision/
condominium.
Only individuals, corporation or public bodies
Getting Additional Information
may appeal the decision of the County of
Elgin to the Ontario Municipal Board. An
Additional Information about the application is
appeal may not be filed by an unincorporated
available for public inspection during regular
association or group. However, a notice of
office hours at the County of Elgin at the
appeal may be filed in the name of an
address noted below.
individual who is a member of the association
Mailing address for Request to be Notified
or group.
Right of Applicant or Public Body to
County of Elgin
Appeal ConditionsPlanning Department
450 Sunset Drive
The applicant or any public body may, at any
St. Thomas ON N5R 5V1
time before the final plan of
Attention: Manager of Planning
subdivision/condominium is approved, appeal
any of the conditions imposed by the County
Tele: (519) 631-1460
of Elgin to the Ontario Municipal Board by
Fax: (519) 633-7661
filing with the Manager of Planning a notice of
E-mail: sevans@elgin-county.on.ca
appeal.
76
Applicant:Prespa Construction Ltd.Date of Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __,2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
The conditions to final plan of approval for registration of this Condominium as provided by the
County of Elgin are as follows:
No. Conditions
1. That this approval shall apply to the draft plan of condominium (vacant land condominium
34-CD-13002), prepared by CJDL Consulting Engineering, dated June 18, 2013, showing a
total of 12 units for residential detached dwellings and a common element area containing a
paved roadway, visitor parking and landscaped areas. The Plan is located within the
Municipality of Central Elgin, County of Elgin and comprises
Geographic Township of Yarmouth more particularly described as Parts 1&2, Plan 11R-9480
Municipality of Central Elgin, County of Elgin.
2. That the owner enters into a subdivision agreement, pursuant to the authority of Section 51
(26) of the planning act R.S.O 1990, as amended, with the Municipality of Central Elgin
(Municipality) wherein the owner agrees to satisfy all the requirements, financial and
otherwise, of the municipality of Central Elgin respecting the conditions of approval set out
herein, and the laying out and development of the site, the installation of facilities and
services including roads, sanitary sewerage collection system, water distribution system,
utilities, storm water management facilities and landscaping required for the development of
the lands within the Plan.
3. That the subdivision agreement between the owner and the municipality be registered
against the lands to which it applies once the declaration and description have been
registered.
4. That the streets shall be named and new homes addressed to the satisfaction of the
Municipality.
5. That the owner shall provide easements as may be required for utility, servicing, or drainage
purposes in a form satisfactory to the municipality or utility.
6. That the owner convey up to 5% of the land included in the plan to the municipality for park
or other public recreation purposes. Alternatively, the municipality may require cash-in-lieu of
all or a portion of the conveyance.
7. That the Subdivision Agreement between the Owner and Municipality shall contain
provisions requiring:
a) The owner to include within the declaration, a statement informing the persons who
first purchase a unit following draft plan approval and prior to registration, of all the approved
development charges, including development charges for school purposes, relating to any
77
Applicant:Prespa Construction Ltd.Date of Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __,2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
such unit within the draft plan of condominium pursuant to Section 59(4) of the Development
Charges Act, 1997
b) All services, which in the opinion of the municipality are necessary for the
development of the lands within the Plan, such services being hereinafter called the
c) Notwithstanding b), development may begin before all necessary services are in
place if the Municipality is satisfied that adequate arrangements have been made to ensure
that the necessary services shall be provided in a timely manner as development proceeds.
Adequate arrangements shall include the passing of an area-specific development charge
by-law pursuant to Section 2 of the Development Charges Act, 1997, and the entering into of
a front-ending agreement under section 44 of the Development Charges Act, 1997, which
by-law and agreement relate to the necessary services.
8. That prior to final approval, the Approval Authority is to be advised by the Municipality that
this proposed draft plan of condominium conforms to the Township of Yarmouth Zoning By-
Law 1998 as amended, and the approved site plan.
9. That prior to final approval the Municipality shall confirm that there is uncommitted reserve
sewage and water treatment capacity to service the development and that the proposed
arrangements for storm water management are acceptable and can be assumed by the
Municipality
10. Prior to final approval and the registration of the declaration and description the owner shall
ensure that the declaration being submitted for registration contains a statement mentioning
the conditions of this draft approval. A copy of the draft declaration shall be provided to the
Municipality and the approval authority for review prior to clearance of the final plan by the
Municipality.
11. That the owner is advised to contact Bell Canada, prior to commencing any work within the
Plan, to confirm that sufficient wire line communication/telecommunication infrastructure is
currently available within the proposed development to provide
communication/telecommunication service to the proposed development. In the event that
such infrastructure is not available, the developer may be required to pay for the connection
to and/or extension of the existing communication/telecommunication infrastructure. If the
developer elects not to pay for such connection to and/or extension of the existing
communication/telecommunication infrastructure, the developer shall be required to
demonstrate to the municipality that sufficient alternative communication/telecommunication
facilities are available within the proposed development to enable, at a minimum, the
effective delivery of communication/telecommunication services for emergency management
services (i.e., 911 Emergency Services). The owner shall grant to Bell Canada any
easements that may be required for telecommunications services. Easements may be
required subject to final servicing decisions. In the event of any conflict with existing Bell
Canada facilities or easements, the owner/developer shall be responsible for the relocation
of such facilities or easements. A Blanket Easement is required for this location.
78
Applicant:Prespa Construction Ltd.Date of Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __,2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
12. That prior to final approval the Owner shall ensure that the requirements of Canada Post as
set out below are satisfied.
a) The owner shall:
i include in all offers of purchase and sale, a statement that advises the prospective
purchaser that mail will be delivered via a community mail box;
ii note the locations of the community mail box within the development; and
iii notify affected homeowners of any established easements granted to Canada Post
to permit access to the community mail box.
b) The owner further agrees to:
i consult with Canada Post to determine suitable permanent locations for the
community mail box, which locations shall be indicated by the developer on the
appropriate servicing plans.
ii prior to offering any units for sale, display a map on a wall of the sales office in a
place readily accessible to potential homeowners that indicates the location of the
community mail box within the development, as approved by Canada Post.
iii provide a suitable and safe temporary site for a community mail box until curbs,
sidewalks and final grading are completed at the permanent community mail box
location
iv provide Canada post with the excavation date for the first foundation/first phase as
well as the date development work is scheduled to begin;
v provide the expected installation date for the community mail box pad; and
vi provide the following for the community mail box and to include these requirements
on the appropriate servicing plans:
Any required walkway across the boulevard, per municipal standards; and
Any required curb depressions for wheelchair access, with an opening of at least two
metres (consult with Canada Post for detailed specifications).
13. That the Subdivision Agreement between the Owner and the Municipality shall include a
clause that the Owner agrees to inform all Purchasers of residential lots by including a
condition in all Purchase Agreements stating that the construction of additional public school
accommodation is dependent upon funding approval from the Ontario Ministry of Education,
therefore the subject community may be designated as a "Holding Zone" by the Thames
Valley District School Board and pupils may be assigned to existing schools as deemed
necessary by the Board.
14. That prior to final approval, arrangements shall be made to the satisfaction of the
Municipality for the relocation of any utilities that may be required as a result of the
development of the subject lands, such relocation shall be undertaken at the expense of the
Owner.
15. That prior to final approval, the owner shall carry out an archaeological assessment of the
subject property and mitigate, through preservation or resource removal and documentation,
adverse impacts to any significant archaeological resource found. No grading or other soil
79
Applicant:Prespa Construction Ltd.Date of Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __,2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
archaeologist providing a letter to the Municipality and the County indicating that there are no
further concerns for impacts to archaeological sites on the subject lands. This is to be
accompanied by a Ministry of Tourism, Culture and Sport letter indicating that the licensee
has
met the terms and conditions for archaeological licensing and that the report has been
entered into the Ontario Public register of Archaeological Reports.
16. That prior to final approval, the County of Elgin is to be advised in writing by the Municipality
how conditions 1 through 15 have been satisfied.
NOTES TO DRAFT APPROVAL
1. Draft approval for this plan of condominium is for a period of three years from the date of
decision. Any request made by the Owners to the Approval Authority to extend the lapsing
date must be made 60 days prior to the lapsing date and include a written confirmation from
the municipality endorsing the extension.
2. It is the applicant's responsibility to fulfill the conditions of draft approval and to ensure that
the required clearance letters are forwarded by the appropriate agencies to the approval
authority, quoting the file number.
3. It is suggested that the applicant be aware of:
a) subsection 144 (1) of The Land Titles Act, which requires all new plans be registered
in a land titles system;
b) subsection 144 (2) - allows certain exceptions.
4. Inauguration, or extension of a piped water supply, a communal sewage system or a storm
water management system, is subject to the approval of the Ministry of Environment under
Section 52 and Section 53 of the Ontario Water Resources Act.
5. The Ministry of Environment must be advised immediately should waste materials or
other contaminants be discovered during the development of this plan of subdivision.
6. A copy of the subdivision agreement must be provided to the County of Elgin(Departmentof
Planning) prior to final plan approval.
7. If the agencys condition concerns a condition in the subdivision agreement, a copy of the
agreement should be sent to them. This will expedite clearance of the final plan.
8. Clearance is required from the following:
Municipality of Central; Elgin |450 Sunset Drive , St. Thomas ON
80
Applicant:Prespa Construction Ltd.Date of Decision: March __, 2014
File No.:34-CD-13002Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: April __,2014
Subject Lands:Part of Lot 1, Concession 9Lapsing Date:March __,2017
9. All measurements in subdivision final plans must be presented in metric units.
10. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document
Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD
(DWG) file must be consistent with the following standards:
Geo referenced to the NAD 83 UTM Zone 17N coordinate system.
All classes of features must be separated into different layers.
Each layer should be given a descriptive name so that the class of feature it contains is
recognizable.
11. The final plan approved by the County of Elgin must include the following paragraph on all
copies (3 Mylars and 4 paper) for signature purposes:
12. The final plan approved by the County of Elgin must be registered within 30 days or the
County may withdraw its approval under Subsection 51(59) of the Planning Act.
81
82
83
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: March 17, 2014
SUBJECT: Draft Approval for a Plan of Condominium
Part Lot 24, Concession 6
Block 29, Registered Plan 33M-658
Municipality of Central Elgin
File No.: 34-CD-13001
Owner: Robin Ridge Estates Ltd.
INTRODUCTION:
This report will provide County Council with information required in order to consider
granting draft plan approval to the above noted plan of condominium.
County Council was assigned pproval Authority
was approved by the Province on November 5, 2013. In accordance with Section 51 of
the Planning Act is required to make a decision which gives or
refuses to give approval to a draft plan of subdivision/condominium.
DISCUSSION:
The lands that are the subject of this application for draft plan approval are located
within Block 29 of the Robin Ridge residential subdivision in the Village of Belmont.
(see attached plan and l
nty-two (22) detached residential
dwellings.
Adjacent land uses include existing residential dwellings to the south and east,
proposed institutional lands to the west and agricultural lands to north outside the
Village limits.
July 8, 2013 by the Ministry of
Municipal Affairs and Housing. A statutory public meeting was held by the municipality
onAugust, 26, 2013 and no objections were raised by members of the public. A
number of comments were received from various Ministries and Agencies requesting
compliance with standard conditions and policies; however there were no objections
submitted.
Following the public meeting the Municipality of Central Elgin passed a resolution
recommending approval of the draft plan of condominium and provided a list of
conditions for final plan approval. The conditions are included with those attached to
this report to County Council.
84
The proposed condominium development is located in a fully serviced area of the
Municipality and is part of aresidential subdivision that received prior approval.The
plan is consistent with the Provincial Policy Statement, complies with the County and
Central Elgin Official Plans and the lands are zoned appropriately in the Village of
Belmont Zoning By-law 91-21.
CONCLUSION:
The Manager of Planning has reviewed File No.34-CD-13001 which was transferred
from the Ministry of Municipal Affairs and Housing to the County and has prepared
have been reviewed by the Municipality of Central Elgin and by the applicant and no
changes have been requested.
Based on the above the Manager of Planning is satisfied with the draft plan of
condominium and the conditions as attached. If County Council approves this draft plan
of condominium, the owner will be responsible for fulfilling the conditions as attached,
within three (3) years of the decision by County Council before final approval can be
given.
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to
Robin Ridge Estates Ltd. Draft Plan of Condominium in the Municipality of Central Elgin
(Village of Belmont) File No. 34-CD-13001 and that staff be directed to provide notice of
this decision subject to the conditions for final approval in accordance with the Planning
Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
85
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
NOTICE OF DECISION
On Application for Approval of Draft Plan of Condominium
Section 51 of the Planning Act
Approval of Draft Plan of Condominium in respect of the subject lands noted above was given by
the County of Elgin on March ___, 2014. A copy of the conditions for final plan approval is
attached.
When and How to File an Appeal
How to Receive Notice of Changed
Notice to appeal the decision to the Ontario Conditions
Municipal Board must be filed with the County
The conditions of an approval of draft plan of
of Elgin no later than 20 days from the date of
subdivision/condominium may be changed at
this notice as shown above as the last date of
any time before the final plan is given.
appeal.
You will be entitled to receive notice of any
The notice of appeal should be sent to the
changes to the conditions of approval of draft
attention of the Planning Department, at the
plan of subdivision/condominium if you have
address shown below and it must,
either,
(1) set out the reasons for the appeal, and
(1) made a written request to be notified of
(2) be accompanied by the fee prescribed
the decision to give or refuse to give
under the Ontario Municipal Board Act in
approval of draft plan of subdivision /
the amount of $125.00 payable by
condominium, or
cheque to the Minister of Finance,
(2) made a written request to be notified of
Province of Ontario.
changes to the conditions of approval of
Who Can File an Appeal?
the draft plan of subdivision/
condominium.
Only individuals, corporation or public bodies
Getting Additional Information
may appeal the decision of the County of
Elgin to the Ontario Municipal Board. An
Additional Information about the application is
appeal may not be filed by an unincorporated
available for public inspection during regular
association or group. However, a notice of
office hours at the County of Elgin at the
appeal may be filed in the name of an
address noted below.
individual who is a member of the association
Mailing address for Request to be Notified
or group.
Right of Applicant or Public Body to
County of Elgin
Appeal ConditionsPlanning Department
450 Sunset Drive
The applicant or any public body may, at any
St. Thomas ON N5R 5V1
time before the final plan of
Attention: Manager of Planning
subdivision/condominium is approved, appeal
any of the conditions imposed by the County
Tele: (519) 631-1460
of Elgin to the Ontario Municipal Board by
Fax: (519) 633-7661
filing with the Manager of Planning a notice of
E-mail: sevans@elgin-county.on.ca
appeal.
86
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
The conditions to final plan of approval for registration of this Condominium as provided by the
County of Elgin are as follows:
No. Conditions
1. That this approval shall apply to the draft plan of condominium (vacant land condominium
34-CD-13001), prepared by FKS Land Surveyors,dated April 25, 2013, showing a total of
22 units for residential detached dwellings and a common element area containing a paved
roadway, visitor parking and landscaped areas. The Plan is located within the Municipality of
Central Elgin, County of Elgin and comprises Block 29, Plan 33M-658, Municipality of
Central Elgin, County of Elgin.
2. That the owner enters into a subdivision agreement, pursuant to the authority of Section 51
(26) of the planning act R.S.O 1990, as amended, with the Municipality of Central Elgin
(Municipality) wherein the owner agrees to satisfy all the requirements, financial and
otherwise, of the municipality of Central Elgin respecting the conditions of approval set out
herein, and the laying out and development of the site, the installation of facilities and
services including roads, sanitary sewerage collection system, water distribution system,
utilities, storm water management facilities and landscaping required for the development of
the lands within the Plan.
3.That the subdivision agreement between the owner and the municipality be registered
against the lands to which it applies once the declaration and description have been
registered.
4. That the streets shall be named and new homes addressed to the satisfaction of the
Municipality.
5. That the owner shall provide easements as may be required for utility, servicing, or drainage
purposes in a form satisfactory to the municipality or utility.
6. That the owner convey up to 5% of the land included in the plan to the municipality for park
or other public recreation purposes. Alternatively, the municipality may require cash-in-lieu of
all or a portion of the conveyance.
7. That the Subdivision Agreement between the Owner and Municipality shall contain
provisions requiring:
a) The owner to include within the declaration, a statement informing the persons who
first purchase a unit following draft plan approval and prior to registration, of all the approved
development charges, including development charges for school purposes, relating to any
such unit within the draft plan of condominium pursuant to Section 59(4) of the Development
Charges Act, 1997
87
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
b) All services, which in the opinion of the municipality are necessary for the development of
the lands within
shall be in place before development begins.
c) Notwithstanding b), development may begin before all necessary services are in
place if the Municipality is satisfied that adequate arrangements have been made to ensure
that the necessary services shall be provided in a timely manner as development proceeds.
Adequate arrangements shall include the passing of an area-specific development charge
by-law pursuant to Section 2 of the Development Charges Act, 1997, and the entering into of
a front-ending agreement under section 44 of the Development Charges Act, 1997, which
by-law and agreement relate to the necessary services.
8. That prior to final approval, the Approval Authority is to be advised by the Municipality that
this proposed draft plan of condominium conforms to the Village of Belmont Zoning By-Law
91-21 as amended, and the approved site plan.
9. That prior to final approval the Municipality shall confirm that there is uncommitted reserve
sewage and water treatment capacity to service the development and that the proposed
arrangements for storm water management are acceptable and can be assumed by the
Municipality
10. Prior to final approval and the registration of the declaration and description the owner shall
ensure that the declaration being submitted for registration contains a statement mentioning
the conditions of this draft approval. A copy of the draft declaration shall be provided to the
Municipality for review prior to clearance of the final plan by the Municipality.
11. That the owner is advised to contact Bell Canada, prior to commencing any work within the
Plan, to confirm that sufficient wire line communication/telecommunication infrastructure is
currently available within the proposed development to provide
communication/telecommunication service to the proposed development. In the event that
such infrastructure is not available, the developer may be required to pay for the connection
to and/or extension of the existing communication/telecommunication infrastructure. If the
developer elects not to pay for such connection to and/or extension of the existing
communication/telecommunication infrastructure, the developer shall be required to
demonstrate to the municipality that sufficient alternative communication/telecommunication
facilities are available within the proposed development to enable, at a minimum, the
effective delivery of communication/telecommunication services for emergency management
services (i.e., 911 Emergency Services).
12. That prior to final approval the Owner shall ensure that the requirements of Canada Post as
set out below are satisfied.
a) The owner shall:
i include in all offers of purchase and sale, a statement that advises the prospective
purchaser that mail will be delivered via a community mail box;
88
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
ii note the locations of the community mail box within the development; and
iii notify affected homeowners of any established easements granted to Canada Post
to permit access to the community mail box.
b) The owner further agrees to:
i consult with Canada Post to determine suitable permanent locations for the
community mail box, which locations shall be indicated by the developer on the
(Canada Post has identified the preferred location for
appropriate servicing plans
Site N0L0158 to be installed opposite Unit 3-132 Robin Ridge Road).
ii prior to offering any units for sale, display a map on a wall of the sales office in a
place readily accessible to potential homeowners that indicates the location of the
community mail box within the development, as approved by Canada Post.
iii provide a suitable and safe temporary site for a community mail box until curbs,
sidewalks and final grading are completed at the permanent community mail box
location
iv provide Canada post with the excavation date for the first foundation/first phase as
well as the date development work is scheduled to begin;
v provide the expected installation date for the community mail box pad; and
vi provide the following for the community mail box and to include these requirements
on the appropriate servicing plans:
Any required walkway across the boulevard, per municipal standards; and
Any required curb depressions for wheelchair access, with an opening of at least two
metres (consult with Canada Post for detailed specifications).
13. That the Subdivision Agreement between the Owner and the Municipality shall include a
clause that the Owner agrees to inform all Purchasers of residential lots by including a
condition in all Purchase Agreements stating that the construction of additional public school
accommodation is dependent upon funding approval from the Ontario Ministry of Education,
therefore the subject community may be designated as a "Holding Zone" by the Thames
Valley District School Board and pupils may be assigned to existing schools as deemed
necessary by the Board.
14. That prior to final approval, arrangements shall be made to the satisfaction of the
Municipality for the relocation of any utilities that may be required as a result of the
development of the subject lands, such relocation shall be undertaken at the expense of the
Owner.
15. That prior to final approval, the County of Elgin is to be advised in writing by the Municipality
how conditions 1 through 14 have been satisfied.
89
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
NOTES TO DRAFT APPROVAL
1. Draft approval for this plan of subdivision is for a period of three years from the date of
decision. Any request made by the Owners to the Approval Authority to extend the lapsing
date must be made 60 days prior to the lapsing date and include a written confirmation from
the municipality endorsing the extension.
2. It is the applicant's responsibility to fulfill the conditions of draft approval and to ensure that
the required clearance letters are forwarded by the appropriate agencies to the approval
authority, quoting the file number.
3. It is suggested that the applicant be aware of:
a) subsection 144 (1) of The Land Titles Act, which requires all new plans be registered
in a land titles system;
b) subsection 144 (2) - allows certain exceptions.
4. Inauguration, or extension of a piped water supply, a communal sewage system or a storm
water management system, is subject to the approval of the Ministry of Environment under
Section 52 and Section 53 of the Ontario Water Resources Act.
5. The Ministry of Environment must be advised immediately should waste materials or
other contaminants be discovered during the development of this plan of subdivision.
6. It is the applicant's responsibility to obtain the necessary permits from the Kettle Creek
Conservation Authority (KCCA)in accordance with Ontario Regulation 181/06 made
pursuant to Section 28 of the Conservation Authorities Act.Permits shall be obtained prior
to any development and/or alterations upon proposed units 10, 11, and 12. In addition the
applicant is responsible for implementing, maintaining and notifying (KCCA) in writing, of all
sediment and erosion controls and maintenance, on the subject lands.
7. A copy of the subdivision agreement must be provided to the County of Elgin(Departmentof
Planning) prior to final plan approval.
8. If the agencys condition concerns a condition in the subdivision agreement, a copy of the
agreement should be sent to them. This will expedite clearance of the final plan.
9. Clearance is required from the following:
Municipality of Central; Elgin |450 Sunset Drive , St. Thomas ON
90
Applicant:Robin Ridge Estates Ltd.Date of Decision: March __, 2014
File No.:34-CD-13001Date of Notice: March __, 2014
Township:Municipality of Central ElginLast Date of Appeal: _________,2014
Subject Lands:Part of Lot 24, Concession 6Lapsing Date:March ___, 2017
Block 29 Reg. Plan 33M-658
10. All measurements in subdivision final plans must be presented in metric units.
11. The final plan must be submitted digitally in AutoCAD (DWG) and Portable Document
Format (PDF) with the appropriate citation from the Planning Act used. The AutoCAD
(DWG) file must be consistent with the following standards:
Georeferenced to the NAD83 UTM Zone 17N coordinate system.
All classes of features must be separated into different layers.
Each layer should be given a descriptive name so that the class of feature it contains is
recognizable.
12. The final plan approved by the County of Elgin must include the following paragraph on all
copies (3 Mylars and 4 paper) for signature purposes:
13. The final plan approved by the County of Elgin must be registered within 30 days or the
County may withdraw its approval under Subsection 51(59) of the Planning Act.
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REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: March 17, 2014
SUBJECT: Approval for Official Plan Amendment No. 1
Lot 15, Plan 176
139 William Street
Village of Port Stanley
Municipality of Central Elgin
File No.: CE-OPA!-13
Owner: Dan Pestill
INTRODUCTION:
This report will provide County Council with information required in order to consider
granting approval to the above noted Official Plan Amendment.
County Council pproval Authority
was approved by the Province on November 5, 2013. In accordance with Section 17 of
the Planning Act is required to make a decision in which it may
approve, modify and approve as modified or refuse to approve part or parts of the plan.
DISCUSSION:
The lands that are the subject of this application for Official Plan Amendment approval
are located at 139 William Street in Port Stanley. An existing, uninhabitable cottage is
located on the property. The owner wishes to demolish the existing structure and
replace it with a new dwelling.
The
new residential dwelling. The purpose of this Amendment is to permit an exception to
the commercial policies as they apply to this specific property which will allow a new
dwelling to be erected to replace the existing cottage.
The Municipality of Central Elgin held a public meeting to consider this Official Plan
Amendment on December 16, 2013. No persons and no public bodies made oral
submissions at the meeting. The only written submission was received from Kettle
Creek Conservation Authority which had no objections to the amendment but will
require the owner to obtain permission from the Conservation Authority prior to building
on the site.
The Council of the Corporation of the Municipality of Central Elgin adopted this Official
Plan Amendment by by-law no. 1675 on January 20, 2014 and submitted it to the
County of Elgin for approval.
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CONCLUSION:
The Manager of Planning has reviewed File No.CE-OPA1-13 along with Approval Form
A for submission of a site-specific official Plan amendment provided by the
Municipality. Based on the site=specific nature of this Official Plan Amendment the
Manager of Planning determined that a full circulation to Ministries and agencies was
not required and therefore only the Kettle Creek Conservation Authority was consulted.
The response from the Conservation Authority confirmed that they had no objections to
the Official Plan Amendment for 139 William Street in Port Stanley and that approval
was required from the Conservation Authority prior to any development taking place on
the site.
Based on the above the Manager of Planning is satisfied that this Official Plan
Amendment is consistent with the Provincial Policy Statement and conforms to both the
County of Elgin and Central Elgin Official Plans. A new residential dwelling is
considered to be appropriate development on this site provided approval is sought from
the Kettle Creek Conservation Authority.
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin gives approval to Official
Plan Amendment No. 1 to the Municipality of Central Elgin Official Plan, File No. CE-
OPA1-13 and that staff be directed to provide notice of this decision in accordance with
the Planning Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: March 7, 2014
SUBJECT: Homes-Long-Term Care Home Service Accountability Agreement
Schedule E
INTRODUCTION:
The South West Local Health Integration Network (SWLHIN) Service Accountability
Agreement Schedule E Form of Compliance Declaration is an annual reporting
requirement.
DISCUSSION:
The Long-Term Care Home Service Accountability Agreement (L-SAA) includes a
schedule of reporting requirements for specific reports related to performance,
Service Provider has fulfilled its obligations under the L-SAA during the applicable
period.
CONCLUSION:
To the best of our knowledge, the (3) three County of Elgin Homes have satisfied the
requirements of Schedule E Form of Compliance Declaration and recommend that
this form be signed for all (3) three homes.
RECOMMENDATION:
THAT the CAO be directed to sign the Long-Term Care Home Service Accountability
Agreement Schedule E; and,
Long-Term Care Home Service Accountability
Agreement eceived and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
DATE: March 7, 2014
SUBJECT: Multi-Sector Service Accountability Agreement(M-SAA) 2014 -2017
INTRODUCTION:
The Corporation of the County of Elgin has a current Multi-Sector Service Accountability
Agreement (M-SAA) in place with the South West Local Health Integration Network
(SWLHIN) which expires on March 31, 2014. The SWLHIN requires a new 3-year
service agreement be signed.
DISCUSSION/CONCLUSION:
The Local Health System Integration Act, 2006 requires that the SWLHIN andHealth
Service Providers (HSP) enter into a service accountability agreement referred to as the
M-SAA. The service accountability agreement supports a collaborative relationship
between the SWLHIN and the HSP. This collaborative relationship focuses on
improving the health of Ontarians through better access to high quality health services,
to co-ordinate health care in local systems and to manage the health system at the local
level effectively and efficiently.
Within the new M-SAA the changes include a base funding increase to meet the
minimum Adult Day Program standard as set out by the SWLHIN. This will increase
client numbers at both programs enhancing access to the program. The new M-SAA
process will also only require submission of an annual Declaration of Compliance -
Schedule G versus the current required quarterly.
RECOMMENDATION:
THAT the Chief Administrative Office be directed to sign the 2014 2017 Multi-Sector
Accountability Agreement.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Seniors Services
DATE: March 6, 2014
SUBJECT: Homes Resident Quality Inspection (RQI) Report for Elgin Manor and
Terrace Lodge
INTRODUCTION:
Elgin Manor and Terrace Lodge have recently undergone an annual Resident Quality
Inspection as required under the Long-Term Care Homes Act, (LTCHA) 2007. The
results of the inspections are outlined in this report.
DISCUSSION
The Ministry of Health and Long Term Care Inspectors conducted site visits for Elgin
Manor and Terrace Lodge, January 6 9, 2014 and February 24 27, 2014,
respectively.
Overall the homes faired well in comparison to other Municipal homes in terms of the
number of Written Notifications. Written Notifications are areas which are identified as
being in need of improvement as they do not meet all of the requirements under the
LTCHA. Elgin Manor received 5 Written Notifications and Terrace Lodge received 7,
one of which resulted in a Compliance Order. The Ministry of Health and Long Term
Care will forward a public copy which upon receipt will be posted in each Home.
Written Notifications do not require a written plan of correction be submitted however,
staff in each home is developing a voluntary plan of action which will incorporate input
from front line staff through the Continuous Quality Improvement Committee. The areas
identified are ones which can be successfully address through a progressive
improvement plan. Details of the Compliance Order-Plan of Correction for Terrace
Lodge will be provided under a separate report to Council in the upcoming months.
CONCLUSION:
Two Elgin County Homes have received an annual RQI. This is the first inspection by
the Ministry of Health and Long-Term Care since the proclamation of the LTCHA, 2007.
RECOMMENDATION:
THAT the Warden forward a congratulatory letter to the staff at Elgin Manor and Terrace
Lodge commending staff on the positive results of the RQI; and,
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THAT the report titled "Homes Resident Quality Inspection (RQI) -Elgin Manor and
Terrace Lodge"dated March 7, 2014 bereceived and filed.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Rob Bryce,Director of Human Resources
DATE: February 20, 2014
SUBJECT: Employee Benefits Renewal 2014
INTRODUCTION:
The annual renewal report for the County of Elgin and member municipalities from
Mosey and Mosey, Benefits Consultants was received on February 19, 2014. The
report summarizes their analysis of the group benefits renewal action required by
Manulife Financial, effective March 1, 2014.
As part of the 2014 benefits renewal, Human Resources staff worked with Mosey and
Mosey to ensure that benefit coverage and associated underwriting costs continue to
remain competitive.
County staff is satisfied with the renewal as negotiated on our behalf by Mosey and
Mosey with Manulife Financial and recommends renewal of
benefits program with them.
DISCUSSION:
Mosey & Mosey has a large block of business with Manulife Financial and a good
business relationship with the insurer. As a result of this partnership, they are able to
negotiate better overall renewal costs for the County of Elgin and participating
municipalities.
For rating purposes, the County of Elgin and member municipalities consortium plan
have been regarded as one large group in order to attain the best rates, allowing
participating lower-tier members the benefit of increased purchasing power that is
available through pooled insurance. Membership currently includes Central Elgin,
Bayham, Malahide, Dutton/Dunwich, Aylmer and Southwold.
TheExtended Health Care and Dental Care benefits are underwritten on a fully
experience-rated basis.Rates are established based on the financial results generated
by the paid premium and paid claims experience for the County of Elgin and member
municipalities consortium plan. For 2013, the County did see a decline in utilization of
these benefits resulting in a decline of premiums for 2014.
Manulife Financial, Mosey and Mosey was able to negotiate a two-year rate guarantee
on Group Life and Long Term Disability benefit premiums until March 2014. Therefore,
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for the last two years, there has been no change to these rates. As a result the changes
in this renewal will reflect claims and demographic changes for the past two years.
he table below summarizes the 5-year history of Manulife
Financial renewal rate action, by benefit line:
20102011201220132014
BenefitRenewalRenewal Renewal Renewal Renewal
Life(5.0)%18.8%(25.0)%No Change9.0%
AD&DNo ChangeNo ChangeNo ChangeNo ChangeNo Change
LTD(5.0)%(20.0)%No ChangeNo Change15.5%
EHCNo Change12.9 %(2.2)%9.0%No Change
(41)%
Dental 2.0%(2.4)%7.1%(1.8%)
+ODA Fee+ODA Fee+ODA Fee+ODA Fee+ODA Fee
GuideGuideGuideGuideGuide
IncreaseIncreaseIncrease IncreaseIncrease
Overall(0.9)%4.0%(1.9)%4.0%2.4%
The negotiated renewal costs with Manulife Financial will result in an upward
adjustment in overall premiums an increase of 2.4% for the County of Elg
representing anadditional annual cost over current rates of $26,748. Considering
Manulife proposed renewal increase of 6.2% or $69,780 annually,the
County of Elgin has realized an overall annual cost avoidance of $43,032 with the help
of benefits consultants, Mosey and Mosey.
CONCLUSION:
Human Resources staff is satisfied with the prosed renewal and recommends
acceptance of the renewal rate adjustments with Manulife Financial effective March 1,
2014. A copy of the ben report, in its entirety, is available in the County
Human Resources Office on the third floor, for review.
RECOMMENDATION:
THAT County Council approve the negotiated renewal rate adjustments with Manulife
Financial for the County of Elgin, effective March 1, 2014.
All of which is Respectfully Submitted Approved for Submission
Rob Bryce Mark McDonald
Director of Human Resources Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Rob Bryce
Director of Human Resources
DATE: February 20, 2014
SUBJECT: 2014 Non-Union Compensation
INTRODUCTION:
Human Resources staff is seeking approval to implement a
1.9% wage increase for non-union staff in 2014.Each year, Human Resources
staff recommends to County Council a non-union salary increase. The purpose
of this annual action is to ensure the County of Elgin remains a desired employer;
that the County is attracting and retaining skills and talent in the organization by
remaining competitive in its compensation practises; and that the County avoid
any spikes or gaps in its compensation practises from one year to the next.
Increases for non-union staff are applied to Council as well.
DISCUSSION:
Non-union salaries are reviewed annually to ensure that the County is paying
competitively to the market. Recommended adjustments to wages are made on
the basis of both benchmark data and comparative market trends.
In reviewing such data, the County considers a number of factors including, but
not limited to, negotiations mandates and outcomes, inflationary trends, attrition
data, market factors, and union avoidance.
The most recent Ministry of Labour data (released at the end of January 2014)
shows the Broader Public Service (BPS) Municipal Sector average annual base
wage increase was 2.2% from January to November 2013. For the period of
January to November 2013, the moving average for the Consumer Price Index
(CPI) in Ontario settled at 1.0%, a decrease from the 1.4% reported in 2012.The
projected 2014 CPI is 1.8%.
InJanuary 2014,two of theCountyunionized partners receiveda1.9%wage
increase (Libraries and Homesemployees).T
Association (ONA)have been unable to reach settlement and arbitration
hearings continue later this year.
Area municipalities have announced and/or planned the following 2014 salary
adjustments for non-union staff:
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Region of Waterloo 1.25%County of Wellington 2.0%
1
Centre Wellington 1.6% County of Oxford 1.5%
3
Woodstock 1.75% County of Brant .95%
5
Guelph 2.0% County of Norfolk .65/.65%
Waterloo 1.5% County of Dufferin 1.5%
2
Orangeville 2.0% County of Middlesex 1.5%
Tillsonburg 1.5% Malahide 1.0%
2
St. Thomas 2.0%West Elgin 1.1%
Brantford 1.5% Bayham 1.0%
2
Sarnia 1.5% Southwold 1.5%
4
Cambridge 1.5% Aylmer 2.0%
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1.5% Central Elgin 1.5%
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County of Haldimand .75/1.0% Dutton Dunwich 2.0%
1 Plus benefit increases
2 Included in budget but not yet approved by Council
3 Effective April 1
4 Effective July 1
5 Effective Jan 1 / July 1
6 Budgeted for June 1
municipalities are providing an approximate 1.5% adjustment. These results are
consistent with a recent survey of 171 municipalities conducted by the Ontario
Municipal Human Resources Association (OMHRA) which showed an average
increase of 1.6% and a median increase of 1.7%. The total range of responses in
the OMHRA survey was 0% to 2.75%.
Although what is being recommended for County staff is slightly higher than
some adjustments shown above, it is important for non-union pay grids and
wages to remain in step with internal unionized comparators. In looking at such a
recommendation through the lens of union avoidance, this action would be a
prudent course to pursue.
In 2013, the County of Elgin paid approximately$4,750,000 in wages to non-
union staff. The cost of a 1.9% increase for non-union employees is
approximately $90,000 and represents0.3% on the net levy. This is containable
in the 2014 budget in which staff had set aside 1.9% for planning purposes.
County Council directed Human Resources staff in 2012 to defer a Request for
Proposal (RFP) for a compensation review of Council, outside boards, and non-
union staff until the next term of County Council. This RFP, tentatively planned
for the second quarter of 2015, will be sent to market examining external offers of
service to update a compensation review of non-
complete a survey of Council remuneration.
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CONCLUSION:
In view of recent economic trends, comparative data, and other factors, Human
Resources staff believes a1.9%economic adjustment in 2014 for non-union staff
is a responsible approach. It matches wage increases provided to the County
largest union partners and is near the expected rate of inflation in Ontario for
2014. In accordance with municipal bylaw, the 2014 economic adjustment would
be applied to Members of Council.
RECOMMENDATION:
THAT the Council approve a non-union economic adjustment of 1.9% effective
on the first full pay period of 2014; and,
THAT the necessary by-law be prepared.
All of which is Respectfully Submitted Approved for Submission
Rob Bryce Mark G. McDonald
Director of Human Resources Chief Administrative Officer
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CORRESPONDENCE March 25, 2014
Items for Information (Consent Agenda) (Attached)
1. Judy Berkin, Business Services Officer, Thames Valley District School Board with
information regarding Surplus Space Available for Co-operative Undertaking.
2. Jeff Yurek, MPP, Elgin-Middlesex-London,supporting correspondence to Premier
Wynne from Elgin County and the Township of Malahide regarding the Small, Rural and
Northern Municipal Infrastructure Fund.
3. Tadeusz (Ted) Wieclawek, Fire Marshal of Ontario, Ministry of Community Safety and
Management Program and its elements.
4. Highway 401 and Highway 4 interchange:
a) Janet Smolders, MCIP, Dillon Consulting with response to
correspondence from Warden Marr dated February 3, 2014.
b) Ann Baldwin, Regional Director, West Region, Ministry of
Transportation responding to correspondence from Warden Marr
dated February 3, 2014.
5. M. Casavecchia-Somers, Chief Administrative Officer, Township of Malahide with
resolution regarding the Relocation of Dexter Line Waterline.
6. Glen Murray, Minister of Transportation, Ministry of Infrastructure, thanking Warden
Marr for correspondence regarding railway operation in Southwestern Ontario
7. Bill 69:
a) Mandi Pearson, Deputy Clerk, Town of Petrolia, with resolution
supporting the request for Action on Bill 69 The Prompt Payment
Act, 2013 as received by AMO
b) AMO Communications with media release re: AMO Members Update
Bill 69 The Prompt Payment Act
8. Randy Pettapiece, MPP, Perth-Wellington, thanking Council for their support on
resolution on Joint and Several Liability.
9. Municipality of Bayham, with Media Release about the natural gas well leak near Port
Burwell.
10. Grace McGartland, Chair, The Arts & Cookery Bank, thanking Council for their
partnership funding grant of $2500.
11. Land Division Committee:
a) Nancie J. Irving, Clerk, Town of Aylmer, with resolution regarding
future considerations related to the Land Division Committee.
b) C. Jen Reynaert, Administrator, Town of Aylmer, with Planning and
Municipal Services Report on the Land Division Committee.
c) Norma I. Bryant, Clerk, Municipality of West Elgin, supporting status
quo for the Land Division Committee.
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12. Grant Jones, Deputy Mayor, Township of Southwold
resolution dated January 28, 2014 regarding the cuts in OMPF funding.
13. The Honorable Michael Coteau, Minister of Citizenship and Immigration, with
information on the Lincoln M. Alexander Award 2014.
14. Paul Jenkins, Executive Director, St. Thomas Elgin General Hospital Foundation,
thanking Council and administration on their pledge payment to the Redevelopment
Capital Campaign.
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From: AMO Communications [communicate@amo.on.ca]
Sent: Wednesday, March 19, 2014 2:24 PM
To: Mark McDonald
Subject: AMO MEMBERS UPDATE - Bill 69 - The Prompt Payment Act
TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL
March 19, 2014
AMO Calls for Rethink on Bill 69 -
The Prompt Payment Act
called
Today, AMO President Russ Powers on the Standing Committee on Regulations
and Private Bills to withdraw Bill 69 - , legislation that, if
The Prompt Payment Act
passed, will amend the payment terms of construction contracts in Ontario.
remarks
In his to the Standing Committee, President Powers noted that the Bill was
flawed, constructed without consultation with AMO, municipalities and the broader
public sector and creates significant concerns for municipalities for the prudent
management of public funds.
submission
to the legislative committee outlined several substantive problems
with the legislation that must be dealt with to ensure that municipalities can continue to
exert due diligence over the payments for construction projects that are undertaken for
the benefit of residents. These include:
Workable timelines to allow municipalities to review work done and certify payments
properly
.
Continuing to allow holdbacks to remedy construction deficiencies
.
Allowing construction payments to continue to be tied to project milestones
.
Ensuring payment applications are based on accurate information regarding work
performed or materials delivered
.
Exempting municipalities from the requirement to provide up-to-date financial
information for each project without limit as municipal budgets are public
documents
.
joined
AMO has with a group of public and private sector organizations to call for an
alternative consultative process led by the provincial government that engages all
affected stakeholders.
AMO Contact:
Craig Reid, Senior Advisor, E-mail creid@amo.on.ca, 416.971.9856 ext.
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.
PLEASE NOTE
AMO Breaking News will be broadcast to the member municipality's
council, administrator and clerk. Recipients of the AMO broadcasts are free to
redistribute the AMO broadcasts to other municipal staff as required. We have decided
to not add other staff to these broadcast lists in order to ensure accuracy and efficiency
in the management of our various broadcast lists.
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CLOSED MEETING AGENDA
March 25, 2014
Staff Reports:
1) General Manager of Economic Development
Municipal Act, Section 240.2 (f)
advice that is subject to solicitor-client privilege, including
Elgin/St. Thomas Small Business Enterprise Centre
necessary for that purpose
2)Director of Financial Services
Municipal Act, Section 240.2 (e)litigation or
potential litigation, including matters before administrative tr
Verbal updates on Negotiated Agreements.
municipality or local board
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