05 - April 22, 2014 County Council Agenda Pkg.
ORDERS OF THE DAY
FOR TUESDAY, APRIL 22, 2014 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes March 25, 2014
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
PRESENTATIONS:
9:00 a.m.
City of St. Thomas Mayor Heather Jackson presenting the Mayor's Charity
hockey trophy to Elgin County.
9:05 a.m.
Retirement Recognition: Chris Mayhew
DELEGATIONS:
9:15 a.m.
Elgin St. Thomas EMS with their 2013 Annual Report.
9:30 a.m.
Ida Tigchelaar, RN, CHPCN Empowering Health
Care Decision Making in Elgin County Homes: A Quality Assurance
Journey
9:45 a.m.
Stephen Francom, Manager of Archives, County of Elgin with presentation
on the Courthouse Virtual Exhibit.
10: 00 a.m.
Ceremonial Tree Planting in Honour of Arbor Week, with
Warden Marr and Chair of St. Thomas-Elgin Arbor Week
Committee, C. Frank Lattanzio, north side of the Administration
Building near back parking lot (rain or shine).
5th MC
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
8th
1) Statements/Inquiries by Members
2) Notice of Motion see Full Notice under Council Reports
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
Deputy Warden for April Councillor Couckuyt
NOTICE:
Deputy Warden for May Councillor Wiehle
May 13, 2014 Special County Council Meeting- POA/Museum
1:30 p.m.
May 27, 2014 County Council Meeting 9:00 a.m.
June 18, 2014
Country Club 9:00 a.m.
November 7, 2014
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COUNTY COUNCIL MINUTES
Tuesday, March 25, 2014
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Jones (vacation).
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT the minutes of the meeting held on February 11, 2014 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
PRESENTATION
Retirement Recognition: Mary Lou MacMillan
The Warden presented Mary Lou McMillian with a retirement certificate for 35 years of service
with the Elgin County Library.Mary Lou was recognized and congratulated for her excellent
work. Over the past 35 years she has been a mentor to countless youth and has left a lasting
impact on the Elgin County Library system.
DELEGATIONS
Stacy Wraight, Public Education Coordinator, Alzheimer Society Elgin-St. Thomas delivered a
presentation on Safe Communities St. Thomas-Elgin.
Safe Communities St. Thomas-Elgin is part of a network of 55 safe communities across
Canada. Their goal is to reduce or eliminate unnecessary injury and death through road safety,
safety for the elderly and children and farm safety. The group is hold a planning and priority
setting exercise in June. Warden Marr will bring greetings at the event and Councillors are
invited to attend.
Moved by Councillor Ens
Seconded by Councillor Couckuyt
THAT the presentation on Safe Communities St. Thomas-Elgin from Stacy Wraight of the
Alzheimer Society Elgin-St. Thomas be received and filed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Library Systems & Services Update Library Coordinator
The coordinator updated Council about the process library staff will undertake to determine
is best suited to the libraryfuture requirements.
The coordinator also demonstrated several resources and services recently implemented to
improve service to patrons including: Chromebooks, Freegal Music and Comics Plus Library
Edition.
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County Council 2 March 25, 2014
Moved by Councillor Couckuyt
Seconded by Councillor Mennill
tedated
February 19, 2014 be received and filed.
- Carried.
DELEGATIONS
(continued)
Dr. Frank Warsh, Acting Medical Officer of Health, Elgin St. Thomas Public Health made a
presentation on the Elgin St. Thomas Cycling Master Plan.
The Acting Medical Officer of Health updated Council on the progress of the Elgin St. Thomas
Cycling Master Plan. The plan will provide the County with a blueprint for safely welcoming
cyclists, pedestrians, animals and farm equipment on its roadways.
Moved by Councillor Wiehle
Seconded by Councillor Walters
THAT the presentation on the Elgin St. Thomas Cycling Master Plan be received and filed.
- Carried.
Elizabeth Sebestyen, Acting Director, St. Thomas-Elgin Ontario Works highlighted key
components of -
Councillor Couckuyt requested additional information regarding the breakdown of demand for
social housing by location. The Acting Director agreed to supply this information to council.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT the presentation Ontario Works Year-End Review be received and filed.
- Carried.
February YTD Budget Performance Director of Financial Services
The director presented the budget comparison through February 2014 for the County with
favourable performance of $87 thousand. Highlights included a $50 thousand favourable
performance from the Homes resulting from hours worked being better than budgeted.
Moved by Councillor Mennill
Seconded by Councillor Ens
from the Director of Financial
Services dated March 19, 2014 be received and filed.
- Carried.
Award of Tender Removal and Installation of Regulatory and Warning Signage
Director of Engineering Services
The director presented the report, outlining the tender award recommendation for the removal
and installation of regulatory and warning signage.
Moved by Councillor McWilliam
Seconded by Councillor Couckuyt
THAT 1640313 Ontario Limited, operating as Sparta Tree, be selected for the Removal and
Installation of Regulatory and Warning Signage Tender, Contract No. 6260-14-01(A) at a total
price of $205,787.50 exclusive of HST; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
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County Council 3 March 25, 2014
Award of Pre-Approved Tenders Traffic Signal Replacement and Quaker Road
Reconstruction Director of Engineering Services
The director presented the report, outlining the tender award recommendations for traffic signal
replacement and Quaker Road reconstruction.
Moved by Councillor Walters
Seconded by Councillor Wiehle
THAT Ascent Solutions Inc. be selected for the Traffic Signal Replacement Tender, Contract No.
6090-14-03 at a total price of $211,248.00 exclusive of HST; and,
THAT 1838120 Ontario Limited, operating as Greenfield Contracting, be selected for the Quaker
Road Reconstruction Tender, Contract No. 6200-14-05 at a total price of $359,687.50 exclusive
of HST; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
Award of Tenders Cold In-Place Recycling with Expanded Asphalt Material, Hot Mix
Asphalt Paving and Microsurfacing (Type 3) Deputy Director of Engineering Services
The director presented the report, outlining the tender award recommendations for Cold In-Place
Recycling with Extended Asphalt Material and Hot Mix Asphalt and Microsurfacing (Type 3).
Moved by Councillor Ens
Seconded by Councillor Mennill
THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material
(CIREAM) Tender, Contract No. 6200-14 at a total price of $1,557,030.00 exclusive of HST; and,
THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender, Contract No. 6220-14 at
a total price of $1,914,934.00, inclusive of a $50,000 contingency allowanceand exclusive of
HST; and,
THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) Tender, Contract No.
6250-14 at a total price of $637,265.30, inclusive of a $25,000 contingency allowance and
exclusive of HST; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
Local Food Challenge Funding Final Report Business Development Coordinator
The coordinator presented the report with the results of the Local Food Challenge, apartnership
between the Homes and Economic Development. With $15,000 from the Greenbelt Fund the
Homes were able to increase their local food purchases from 9% in 2012 to 15% in 2013. This
was done through direct purchasing, sourcing locally through the distributor and hosting events
to engage residents in local food activities.
Moved by Councillor Jenkins
Seconded by Councillor McWilliam
from the Business
Development Coordinator dated March 5, 2014 be received and filed.
- Carried.
Business Retention and Expansion: Tourism Sector Business Development
Coordinator
The coordinator presented the results of the Tourism Sector Business Retention and Expansion
program that was undertaken by the Elgin County Economic Development department in 2013.
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County Council 4 March 25, 2014
Moved by Councillor Mennill
Seconded by Councillor Walters
from the Business
Development Coordinator dated March 5, 2014 be received and filed.
- Carried.
Council recessed at 10:00 a.m. and reconvened at 10:13 a.m.
Draft Approval for a Plan of Condominium, Central Elgin (Robin Ridge Estates Ltd.)
Manager of Planning
The manager presented the report providing Council with the information required to consider
granting draft plan approval to Robin Ridge Estates for a condominium at Part Lot 24,
Concession 6, Block 29, Registered Plan 33M-658 in the Municipality of Central Elgin. This is
the first time that Council dealt with development reports as the new approval authority.
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Robin
Ridge Estates Ltd. Draft Plan of Condominium in the Municipality of Central Elgin (Village of
Belmont) File No. 34-CD-13001; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
- Carried.
Draft Approval for a Plan of Condominium, Central Elgin (Prespa Construction Ltd.)
Manager of Planning
The manager presented the report providing Council with the information required to consider
granting draft plan approval to Prespa Construction Ltd. for a condominium at Part Lot 1,
Concession 9 in the Municipality of Central Elgin.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Prespa
Construction Ltd. Draft Plan of Condominium in the Municipality of Central Elgin (Lynhurst) File
No. 34-CD-13002;and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
- Carried.
Approval for Official Plan Amendment No. 1, Central Elgin (Dan Pestill) Manager of
Planning
The manager presented the report providing Council with information required in order to
consider granting approval for an amendment to the Municipality of Central El
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No. 1 to the Municipality of Central Elgin Official Plan, File No. CE-OPA1-13;and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
- Carried.
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County Council 5 March 25, 2014
Homes Long-Term Care Home Service Accountability Agreement Schedule E
Director of Homes and Seniors Services
The director presented the report on the South West Local Health Integration Network (SWLHIN)
Service Accountability Agreement Schedule E Form of Compliance Declaration.
Moved by Councillor Couckuyt
Seconded by Councillor Mennill
THAT the Chief Administrative Officer be directed to sign the Long-Term Care Home Service
Accountability Agreement Schedule E; and,
Long-Term Care Home Service Accountability Agreement
from the Director of Homes and Seniors Services dated March 7, 2014 be received
and filed.
- Carried.
Multi-Sector Service Accountability Agreement (M-SAA) 2014-2017 Director of Homes
and Seniors Services
The director presented the report on the Multi-Sector Service Accountability Agreement (M-SAA)
2014-2017 with the South West Local Health Integration Network and recommended that the
new 3-year service agreement be signed.
Moved by Councillor McWilliam
Seconded by Councillor Walters
THAT the Chief Administrative Officerbe directed to sign the 2014-2017 Multi-Sector
Accountability Agreement.
- Carried.
Homes Resident Quality Inspection (RQI) Report for Elgin Manor and Terrace Lodge
Director of Homes and Seniors Services
The director presented the report outlining the positive results of the recent Resident Quality
Inspections at Elgin Manor and Terrace Lodge.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the Warden forward a congratulatory letter to the staff at Elgin Manor and Terrace Lodge
commending staff on the positive results of the RQI; and,
THAT the report titled "Homes Resident Quality Inspection (RQI) - Elgin Manor and Terrace
Lodge" by the Director of Homes and Seniors Services dated March 7, 2014 be received and
filed.
- Carried.
Employee Benefit Renewal 2014 Director of Human Resources
The director presented the report on employee benefit renewal with Manulife Financial for 2014.
Moved by Councillor Walters
Seconded by Councillor Ens
THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial
for the County of Elgin, effective March 1, 2014.
- Carried.
2014 Non-Union Compensation Director of Human Resources
The director presented the report seeking Council approval to implement a 1.9% increase for
non-union staff taking into account inflationary trends, union avoidance, economic trends, past
negotiated scomparisons to other municipalities.
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County Council 6 March 25, 2014
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT Council approve a non-union economic adjustment of 1.9% effective on the first full pay
period of 2014; and,
THAT the necessary by-law be prepared.
- Carried.
CORRESPONDENCE
Items for Consideration
1. Warren Mar, Director of Legal & Legislative Services/Acting Town Clerk, Town of Aurora,
with a resolution seeking support regarding the Introduction of Municipal Recall Election
Legislation.
2. Safe Communities St. Thomas-Elgin, requesting attendance at their priority planning
exercise and breakfast, Wednesday, June 4, 2014 at the St. Thomas Seniors Centre,
7:30 a.m.-12:30 p.m.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Walters
Seconded by Councillor McWilliam
THAT the Correspondence Item #1 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT the Correspondence Item #2 be received and filed.
- Carried.
Items for Information (Consent Agenda)
1. Judy Berkin, Business Services Officer, Thames Valley District School Board with
information regarding Surplus Space Available for Co-operative Undertaking.
2. Jeff Yurek, MPP, Elgin-Middlesex-London, supporting correspondence to Premier Wynne
from Elgin County and the Township of Malahide regarding the Small, Rural and Northern
Municipal Infrastructure Fund.
3. Tadeusz (Ted) Wieclawek, Fire Marshal of Ontario, Ministry of Community Safety and
Co
Management Program and its elements.
4. Highway 401 and Highway 4 Interchange:
a) Janet Smolders, MCIP, Dillon Consulting with response to correspondence from
Warden Marr dated February 3, 2014.
b) Ann Baldwin, Regional Director, West Region, Ministry of Transportation responding
to correspondence from Warden Marr dated February 3, 2014.
5. M. Casavecchia-Somers, Chief Administrative Officer, Township of Malahide with resolution
regarding the Relocation of Dexter Line Waterline.
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County Council 7 March 25, 2014
6. Honourable Glen Murray, Minister of Transportation, Ministry of Infrastructure, thanking
Warden Marr for correspondence regarding railway operation in Southwestern Ontario
7. Bill 69:
a) Mandi Pearson, Deputy Clerk, Town of Petrolia, with resolution supporting the request
for Action on Bill 69 The Prompt Payment Act, 2013 as received by AMO
b) AMO Communications with media release re: AMO Members Update Bill 69 The
Prompt Payment Act
8. Randy Pettapiece, MPP, Perth-Wellington, thanking Council for their support on resolution
re: Joint and Several Liability.
9. Municipality of Bayham, with Media Release about the natural gas well leak near Port Burwell.
10. Grace McGartland, Chair, The Arts & Cookery Bank, thanking Council for their partnership
funding grant of $2500.
11. Land Division Committee:
a) Nancie J. Irving, Clerk, Town of Aylmer, with resolution regarding future considerations
related to the Land Division Committee.
b) Jen Reynaert, Administrator, Town of Aylmer, with Planning and Municipal Services
Report on the Land Division Committee.
c) Norma I. Bryant, Clerk, Municipality of West Elgin, supporting status quo for the Land
Division Committee.
12.
dated January 28, 2014 regarding the cuts in OMPF funding.
13. The Honorable Michael Coteau, Minister of Citizenship and Immigration, with information on
the Lincoln M. Alexander Award 2014.
14. Paul Jenkins, Executive Director, St. Thomas Elgin General Hospital Foundation, thanking
Council and administration on their pledge payment to the Redevelopment Capital
Campaign.
Moved by Councillor Ens
Seconded by Councillor Walters
THAT Correspondence Items #1 14 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
The Director of Community and Cultural Services reminded Council that the annual charity
hockey game against the City of St. Thomas will take place on April 13, 2014, at 4:00 p.m., at
the Timken Centre. The team will be wearing the Central Elgin Express Jerseys.
Notice of Motion
Councillor Walters brought forth a notice of motion to discuss reducing the len
term from four years to three years. The full motion will be printed in the next agenda.
Matters of Urgency
None.
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County Council 8 March 25, 2014
Closed Meeting Items
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now proceed into closed meeting session in accordance with the Municipal Act
to discuss matters under Section 240.2 (f)advice that is subject to solicitor-client privilege,
including communications necessary for that purpose Elgin/St. Thomas Small Business
Enterprise Centre; Section 240.2 (e)Litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board Verbal updates on Negotiated
Agreements.
- Carried.
The General Manger of Economic Development presented the confidential report on the
Elgin/St. Thomas Small Business Enterprise Centre.
The Director of Financial Services presented the confidential verbal updates on Negotiated
Agreements.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now rise and report.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT the County of Elgin supports the St. Thomas Economic Development Corporation
entering into a Letter of Agreement with the Province of Ontario for the Small Business
Enterprise Centre program, and the Starter Company Program, as described in the March 10,
2014, report; and,
THAT the General Manager of Economic Development continues monitoring the performance
of the Small Business Enterprise Centre to determine on-going annual funding.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAW
Moved by Councillor Couckuyt
Seconded by Councillor Ens
THAT By-Law No. 14-05 -Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the March 25, 2014
and third time and finally passed.
- Carried.
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County Council 9 March 25, 2014
ADJOURNMENT
Moved by Councillor Couckuyt
Seconded by Councillor Walters
THAT we do now adjourn at 11:34 a.m. and meet again on April 22, 2014 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, David Marr,
Chief Administrative Officer. Warden.
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ELGIN ST.THOMAS
EMS
2013 Annual
Report
Dutton Dunwich EMS Station
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EXECUTIVE SUMMARY
Dataprovided by the MoH
Ambulance Dispatch Reporting
System has been utilized along
with iMedic (Paramedic Call
Report) Data.
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CALL VOLUMES
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EMS STATION
UTILIZATION
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CHUTE TIME
Chute time compliance 90 th
percentile on Code 4 calls for
2013 overall in the County of
Elgin was 1 Minute 21
Seconds.
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CHUTE TIME
Chute time compliance 90 th
percentile on Code 4 calls for
2013 overall in the County of
Elgin was 1 Minute 21
Seconds.
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ELGIN ST.THOMAS EMS RESPONSE & REACTION
TIMES
Year: 2013 90 Percentile
th
Reaction Time: 1.5 Minutes Response Time:17
90% Minutes 30 Seconds 90%
Reaction Times Response Times
Municipal Partners
YTD YTD
1 Min. / 2 Min.
Aylmer71% / 27% 06:57
Bayham60% / 40% 24:41
* See below
Central Elgin N/A 14:40
Dutton Dunwich79% / 19% 14:42
MalahideN/A 15:31
SouthwoldN/A 14:27
West Elgin63% / 34% 13:07
St. Thomas Edward St. 57% / 40% 07:43
St. Thomas Shaw Valley 59% / 49% 07:43
Overall for UTM60% / 38% 12:36
* Bayham Response Time
while staffed during 2013
was 14:20
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ELGIN COUNTY / MINISTRY OF HEALTH
RESPONSE TIME STANDARD
CTAS Level Minutes to Arrival Percentage of Time Achieved
Sudden Cardiac 6 Minutes45%63.77%
Arrest (SCA)
CTAS 1 8 Minutes60%76.14%
CTAS 210 Minutes75%82.70%
CTAS 314 Minutes85%90.86%
CTAS 420 Minutes90%96.93%
CTAS 520 Minutes 90%98.00%
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T2-T7 TIME FROM
NOTIFICATION TO CLEAR and AVAILABLE
The time taken on average to complete
a call during 2013 - 63.2 minutes. (2012
was 55.4 minutes).
TIME FROM ARRIVAL AT EMERGENCY
DEPARTMENT TO CLEAR
The average time to offload patients in
the ER in 2013 was 13.71 minutes (2012
was 12.82 minutes).
St. Thomas Hospital is to be
commended for working very hard in
assisting us on this issue.
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Calls completed by External Ambulances in
Elgin County
/ 2013 489 (2012 - 403 )
Calls completed by Elgin St.Thomas
Ambulances in other External Municipalities
2013 269 ( 2012- 288 )
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PUBLIC RELATONS /
COMMUNITY SERVICES
Elgin St.Thomas EMS staff
participated in 26 events for a total
81.5 hours of Volunteering
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COLLISION SUMMARY
There were a total of 6 minor Vehicle
Collisions during the reporting period
of 2013.
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PERSONNEL
For the year 2013 - Six Part Time
Paramedics were recruited as
replacements.
During 2013 there was one Workplace
Injury with Lost Time. (2012 - four)
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END
QUESTIONS
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Empowering Health Care Decision
Making in Elgin County Homes: A
Quality Assurance Journey
Ida Tigchelaar RN CHPCN (C)
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Declaration of Partnership &
Commitment to Action (2011)
We need to develop a system that:
better supports people with life-limiting illnesses
and their families
dramatically improves their comfort, dignity and
quality of life preceding death
is based on collaboration and commitment
across all care settings, and between families,
providers, academics, funders and policy makers,
with shared ownership of solutions and actions
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A Quality Improvement
Opportunity
Current Levels of Care Forms are
vague
often
rushed and not fully informed
Often used as consents but are not
consents according to the Health Care
Consent Act 1996 (HCCA)
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Project: What will change?
Development of pre-admission
information brochure for potential
residents
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What will change?
New or revised policy and procedure
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What will change?
New process for dialoging with
resident/family
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What has not changed?
Decisions will be made by capable residents
and when no longer capable, by the lawful
substitute decision maker
Treatments regarding current condition from
which the resident will most certainly benefit
will be offered
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Committed to change:
Administration
Senior leaders
Medical advisors
All staff
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Anticipated Outcomes
Adherence to requirements of law and/or
professional standards
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Any Questions?
Thank you so much!
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NOTICE OF MOTION ON LENGTH OF TERM OF MUNICIPAL COUNCILS IN ONTA
FROM COUNCILLOR WALTERS
ND
FOR CONSIDERATION ON APRIL 22, 2014
WHEREAS ONTARIO IMPLEMENTED A FOUR YEAR TERM OF MUNICIPAL COUNCI
WHEREAS TWO FOUR YEAR TERMS HAVE BEEN EXPERIENCED SINCE THIS CHA
AND,
WHEREAS HAVING EXPERIENCED THIS NEW TERM LIMIT IT IS ADVISABLE T
TO THREE YEARS FOR THE FOLLOWING REASONS:
1)A FOUR YEAR TERM DIMINISHES THE ATTRACTIVENESS OF RUNNING FOR OF
CANDIDATES FOR SMALLER, MORE RURAL MUNCIIPALITIES IS MORE DIFFIC
LONGER TERM (NOTE NUMBER OF ACCLAMATIONS TO OFFICE)- MOST MUNICI
POLITICIANS HAVE FULL-TIME JOBS WHICH COMPETE WITH TIME AVAILABL
COMMUNITY PARTICIPATION
2)A LONGER TIME BETWEEN ELECTIONS GIVES ELECTORS LESS OPPORTUNITY
OPINION ON THE PERFORMANCE OF THEIR ELECTED OFFICIALS- (RESULTIN
DEBATE OVER RECALL PROVISIONS)
3)FEDERAL AND PROVINCIAL ELECTIONS CAN BE HELD EARLIER IF LOSS OF
HOUSE IS EXPERIENCED- LOCAL ELECTIONS CANNOT BE HELD EARLIER THE
FOR FULL FOUR YEAR TERM TO EXPIRE
4)POTENTIAL COST SAVINGS TO EXTENDED TERM ARE NEGLIGIBLE AND MAY B
MORE BY-ELECTIONS AS INCUMBENTS LEAVE EARLY TO RETURN TO WORK
NOW THEREFORE BE IT RESOLVED THAT ELGIN COUNTY COUNCIL ENCOURAGE
MUNICIPAL AFFAIRS AND HOUSING AND THE ASSOCIATION OF MUNICIPALIT
THROUGH THE MEMORANDUM OF UNDERSTANDING DISCUSSION MECHANISM, T
CURRENT TERM OF MUNICIPAL COUNCILS WITH A VIEW TO REDUCING IT TO
NEXT PRACTICABLE OPPORTUNITY.
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REPORT TO COUNTY COUNCIL
FROM: Rob Bryce, Director of Human Resources
DATE: April 11, 2014
SUBJECT: Reduction of Authorized Positions
INTRODUCTION:
This report is intended to share with County Council some of the recent net efficiency
actions taken by staff across the organization.
DISCUSSION:
-union remuneration,
Human Resources staff review the number of positions within the organization and
make changes to the schedule to reflect the addition of new positions that Council has
approved as well as the deletion of any approved positions that are vacant and unlikely
to be filled in the future. These changes are shown in the attached schedule.
Following a review with the senior manage
priorities for this term which is to continue to streamline county operations.
CONCLUSION:
Staff are mindful of the economic pressures with the County and continue to take
appropriate action to reduce organizational structure where appropriate.
RECOMMENDATION:
THAT the report titled dated April 11, 2014 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Rob Bryce Mark G. McDonald
Director of Human Resources Chief Administrative Officer
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DRAFT
HOMES AND SENIOR SERVICES
RESIDENT DEATH REGISTRY Appendix A
NAME OF AGE DATE OF TRANSFER TRANSFER CAUSE OF CORONER LOCATION AT BODY RELEASED BY BODY RELEASED FUNERAL DATE AND TIME
DECEASED DEATH OUT OF DATE DEATH CONTACTED TIME OF DEATH (SIGNATURE) TO (SIGNATURE) HOME OF REMOVAL
FACILITY () (Name)
(taken from (hospital, Elgin Manor,
Yes/no/name
death Terrace Lodge, Bobier
(
location)
certificate)Villa)
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75
2.
shall
3.
4.
5.
DNRC Form
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-
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Plan of Treatment for CPR
condition(s):
A progressive life limiting disease process ___________________
Advanced age __________________________
Step 2: Is the person capable with respect to the CPR / No CPR
Yes No Determined by: ______________________________________________
Step 3: If incapable determine the lawful Substitute Decision M
Name: _________________________________________________________________ Phone: _________________________
Name: _________________________________________________________________ Phone: _________________________
Information received from ____________________________________________
Step 4: Physician Assessment: Is CPR being offered as a treatmen : yes No
____________________________
Reasons have already been discussed with the person or the SDM i
I am aware that the resident/SDM (if resident is incapable) does to have CPR.
Date: _____________________________ Signature of physician ___
Step 5: Informed Consent Process
I understand that CPR would involve chest compressions and may iif acute care
is accessed. The benefits, risks and possible side effects of CP
were explained and my questions were satisfactorily answered.
I understand that CPR is offered and will be included in the pl
I understand that CPR is offered but will not be included in t
I understand that CPR is not offered as a treatment option by t
I have been informed and have made the decision to not include C
I consent to the above plan of treatment.
____________________________________________________________ Date: _____________________________________
Signature of person named if capable
_____________________________________________________________ Date: _____________________________________
Signature of SDM if person is incapable
_____________________________________________________________ Date: _____________________________________
Signature of Health Care Provider
May be revoked at anytime
Step 6: DNR Confirmation Form
DNR Confirmation Form completed: Yes No Copy of form attached: Yes No
The DNR Confirmation Form is to be completed ONLY
a) the person does not consent to have CPR, or b) the SDM(s) onof
treatment that includes withholding CPR or c) the physician is not offering CPR as
been explained to the person / SDM(s).
85
Grey Bruce Integrated Health Coalition
March 4, 2009
Algorithm for Development of a Plan of Treatment related to CPR and Completion of the DNR Confirmation Form
Revised August 2010
Step 5(a)(i)Step 6
Step 5(a)
-Document decision on
Obtain informedconsent for CPR or no CPR .
Health Care Record
CPR will be included in
-Encourage person if
(Plan of Treatment for CPR).
If Substitute Decision Makers (SDM) cannot agree, see
the plan of treatment.
capable or SDM if
-Communicate plan to the
conflict resolution ()
reverse side
incapable to share the
care team.
plan of treatment with
all family stakeholders/
informal caregivers.
Step 6
It is the person him or
Yes
-Document decision on
herself who will
Step 5(a)(ii)
-Review entire process
Yes
Health Care Record
provide informed
when health status
(Plan of Treatment for CPR).
consent.
changes significantly
CPR will not be included
-Complete DNR
or at regular intervals.
in plan of treatment.
Confirmation Form.
-Communicate plan to
Step 1
Determine
the care team.
physician
Is the
Cardiac arrest is possible
assessment.
Determine care team
person
due to:
Is CPR being
members to be included in
capable with
-a progressive life limiting
Yes
offered as a treatment
the discussion related to
respect to CPR
disease process
option by the physician?
CPR.
treatment
-a high risk procedure
decision?
Step 5(b)Step 5(b)(i)
-advanced age.
Ensure the person/
Has
SDM(s) understands why
Start the process of Conflict
No
consensus
No –Step 3
No
CPR is not being offered
Start the process of Conflict
Resolution
been
as a treatment option
Resolution
().
reverse side
obtained?
().
reverse side
(reverse side
It is the legal SDM(s) who will
provide informed consent.
DNR Confirmation
Guiding Principles
Capacity to ConsentHierarchy of Substitute Decision Makers (SDM)CPR Discussion Elements of Consent
Form
CPR is not considered to be an
Capacity is determined by the health -Guardian of the personPlanningThe consent must:
-Belongs to person/client
appropriate treatment option for:
care professional proposing the -Attorney in a POAPC with authority for treatment/admission -Identify lead for team-relate to the treatment
-Following completion,
-Untreatable malignancy
treatment.decision making-Identify health care -be informed
copies may be made
-End stage cardio respiratory
-Representative appointed by the Consent and Capacity team members who will -be given voluntarily
and distributed
disease
A person is considered to be mentally Boardparticipate in the-not be obtained through
-Form to be provided to
-End stage neurological disease
capable with respect to the CPR -Spouse or partner meeting misrepresentation or fraud
1) Paramedics/
-Recent catastrophic
treatment decision if:-Parent or child or Children’s Aid Society-Identify those individuals
firefighters when:
cerebrovascular event
-Parent with Right of Accessthe person (SDM if Informed Consent
-911 is called
-Overwhelming sepsis unresponsive
a) the person is able to understand the -Brother or sisterincapable) wishes to Informed consent means that (a) The person received
-transported by
to treatment
information that is relevant to making a -Any other relative by blood, marriage or adoptioninclude in the information information that a reasonable person in the same
ambulance
-Severe metabolic abnormality
decision concerning the CPR -Office of the Public Guardian and Trusteesharing and decision circumstances would require in order to make a decision about
2) Other care team
unresponsive to treatment.
treatment making processthe treatment with respect to the nature of the treatment,
The SDM(s) must be: (a) Capable with respect to the
members.
-Ensure all are informed ofexpected benefits, material risks, material side effects,
treatment; (b) At least 16 years old, unless he or she is the
Physician Assessment
andthe specifics of thealternative courses of action and likely consequences of not
incapable person’s parent; (c) Not prohibited by court or
(reverse side G)
meetinghaving the treatment.
separation agreement from having access to the incapable
b) the person is able to appreciate the
person or giving or refusing consent on his behalf; (d)
Reference: MOH LTC policy on CPR
reasonably foreseeable consequences (b) The person received responses to his or her requests for
Available; (a person is available if it is possible, within a time
and DNR orders in Ontario Long
of a decision or lack of decision additional information.
that is reasonable in the circumstances, to communicate with
Term Care Facilities, March 7, 2002
regarding CPR treatment.
the person and obtain a consent or refusal) and (e) Willing to
See H on reverse side for discussion points for obtaining
assume the responsibility of giving or refusing consent.
86
informed consent for CPR.
Algorithm for Conflict Resolution Regarding CPR Decision
Return to Algorithm Step 5(a)(ii).
Yes
Physician decides whether to:
Do all
1. Convene a team family conference with a skilled neutral person as chair.
a) offer CPR as a treatment option in light of the goals, values, beliefs
parties
1. Document details of conflict and plan of action
2. Explain the conflict resolution process to all parties. Acknowledge a
expressed by the person or SDM
agree that CPR
for conflict resolution on the health care record.
hope for voluntary resolution. Clearly state that ultimately it is the
b) transfer care of the person to another physician willing to offer CPR
will not be included in
No
physician’s professional responsibility to determine which medical
c) with documented second physician opinion and agreement from the
the plan of
2. Consider the need for a second medical
treatments he or she deems appropriate to offer.
interdisciplinary team write a DNR order
treatment?
opinion, a palliative care team consultation,
3. Negotiate the ground rules (time frames, respectful shared dialogue to
d) refer to the Consent and Capacity Board (Application Form G)
and/or ethical/legal consultation.
explore the underlying meaning that supports the positions held by each
e) refer to the courts.
party).
4. Bring new expert opinions to the table.
Return to Algorithm Step 5(a)(i) or Step 5(a)(ii).
5. Share what the cardiac arrest event may look like with CPR and without
Yes
Have 2 or
CPR in the particular situation.
more equally
Ranked SDMs come
Contact the office of the Public Guardian and Trustee (Treatment Decision Unit)
to a unanimous
London: 1-800-891-0504, ext. 2002 or 1-519-660-3145
(Mon-Fri)
agreement?No
or
Toronto: 1-800-387-2127.
Urgent weekends and stat holidays only
CPR Discussion Points when CPR is not being offered as a
Physician Assessment Related to CPRCPR Discussion Points when CPR is being offered as a treatment option
treatment option
CPSO Policy #1-06
1. Explain that the goal is to respect the person’s informed choice and to provide accurate information and appropriate care at all times
1. Follow Steps 1 to 6 in Box H.
Patient is likely to benefit:during the person’s illness and to support the family.
2. Inform the person/SDM that because CPR would not be beneficial
There is a reasonable likelihood that CPR and other life 2. Discuss the person’s unique values and goals/medical condition.
and could actually cause harm. Explain that the physician is
support will restore and/or maintain organ function. The
recommending that CPR not be included in the plan of treatment.
likelihood of the person’s returning to his or her pre-3.Explain that:
arrest and life-support condition is at least moderate.-CPR is an aggressive procedure which can work well in cases where the person is fairly healthy
3. Answer any further questions but do not continue to press your points.
-CPR can be successful when the person’s heart suddenly stops beating normally and a health care provider or someone trained in
Benefit to patient is unlikely or uncertain:CPR is on hand to begin CPR immediately. Studies have shown that only about 12 out of every 100 patients who receive CPR
4. If the person/SDM agrees with the physician’s recommendation/
while in the hospital live through the procedure and are able to go home. Only 1-4% of persons with chronic illness will survive.
decision, refer to Algorithm Step 5(a) (ii).
It is unlikely that or uncertain whether CPR and other life Those whose hearts stop outside of hospital have a significantly lower chance of survival. The benefits of CPR are virtually
zero for
support will restore organ function. The subsequent those who suffer unwitnessed heart stoppage (no one trained in CPR present when the heart stops).
5. If the person/SDM does not agree with the physician’s
prognosis is poor or uncertain and the likelihood of -CPR will not help those who are at the natural end of their lives due to a progressive life limiting illness.
recommendation/decision, refer to Algorithm for Conflict Resolution.
adverse consequences is high.
4.Discuss the:
Patient almost certainly will not benefit:-Benefits:
-In optimal circumstances CPR can save life
There is almost certainly no chance that the person will -Risks
benefit from CPR and other life support, either because -After 5 minutes without a heartbeat, serious brain and organ damage takes place which can leave the person in a state of pain
the underlying illness or disease makes recovery or and dependent on machines which breathe for the person. Breathing machines require a tube about the size of one's thumb to
be placed into the person's airway. Tubes in the airway prevent the person from being able to talk while the machine is
improvement virtually unprecedented, or because the
person will be unable to experience any permanent breathing for him or her. Depending on the severity of the brain damage, the machine for breathing may not be able to be
removed.
benefit.
-Possible side effects
-Broken ribs
Is CPR being offered as a treatment option?
-Punctured lung
-Pain from trauma to chest
References:
-Alternative courses of action
Ian Anderson Continuing Education in End-of-Life Care, University of
-Excellent care and appropriate medical interventions that respect the person’s goals related to comfort, prolonging life, and
Toronto(www.cme.utoronto.ca/endoflife/)
which address physical, emotional and spiritual needs will be offered.
Advance Directives on Care Choices, Alzheimer Strategy: Initiative #7
-Consequences of not having CPR
Do Not Resuscitate Confirmation: Reference Document for Paramedics,
-Palliative support will be given as natural death occurs.
Firefighters, Nurses and Physicians, May 2007, Version 13.1
College of Physicians & Surgeon’s of Ontario Policy#1-06(Sept 2002,
5. Answer any questions.
Reviewed Feb2006)–Decision Making for the End-of-Life
87
College of Nurses Guiding Decisions about End-of-Life Care (2009)
6. Discuss the Physician Assessment related to CPR (Box G).
How can I prepare and make
informed choices?
important decisions about WHEN WE ASK
your health care.
Learn More
Discuss your health status with
Making an Informed
your doctor and/or other
Read about Advance Care
healthcare providers. Based on
Decision about
Planning
your current condition ask what
Cardiopulmonary
your future may hold.
Resuscitation (CPR)
The government of Ontario has produced
the . It
Make Your Wishes Known
provides valuable information on making
Talk to your family and support
choices about personal care including
networks about your wishes,
health care (treatment and services), food,
values and goals.
living arrangements and housing, clothing,
hygiene and safety.
Decide who you want to make
health care decisions for you in the
Ask your doctor for a copy or call
event you become incapable of
1-888-910-1999 to request a copy
making your own decisions. This
Visit these websites:
person is called a Substitute
www.culture.gov.on.ca/seniors/
Decision Maker (SDM).
english/programs/advancedcare/
Appoint your SDM by completing a
http://www.swpalliativecare.ca/
Power of Attorney for Personal
Care.
References:
Develop a Plan of Treatment
1. Excerpts with permission from the
Fraser Health Authority, 2007
Ask your doctor to develop a plan
We arehere to help you make
2. Predictors of survival following in-
of treatment based on your current
important decisions about your
hospital CPR, Canadian Medical
health condition(s) that address
health care
treatments such as dialysis, Association Journal, August 20, 2002,
feeding tube, ventilation,
167 (4).
antibiotics and other life-
prolonging interventions that might
be offered as you age.
-
Homes and Seniors Services
88
Making Health
Care Decisions
Understanding CPR
The Reality of CPR
Once you become a resident at Elgin
Many people believe that CPR saves
County Homes
understand more about the medical procedure
everyone, even those at the natural end of
about your healt
called Cardiopulmonary Resuscitation or CPR.
their lives. This is not true. On television,
information to help you make informed
You have the right to know what is involved in
CPR often looks easy and successful. The
decisions. You can expect us to care for
CPR, the expected benefits, risks and side
benefits of CPR are almost zero if a
you with compassion and respect your
effects. You have the right to refuse any
trained person does not begin CPR
decisions.
treatment, including CPR.1
immediately.
Right to Choose
What is CPR?
The reality is that serious side effects
You have the right to choose treatments
often occur and patients could end up in
and/or lungs stop working, CPR is the medical
worse condition. Success rates are low
certain treatment and choose to allow
procedure used to restart the heart and
even in hospitals where only 12 in 100 live
natural death, your health care team will
breathing.
2
through the procedure and go home.
offer alternatives to keep you comfortable
CPR may include:
When is CPR not appropriate?
and/or prolong your life. You will always
Pumping on the chest
The results of CPR are never certain.
be offered medical care.
Electric shocks
Sometimes CPR does not work at all or the
How can I be sure my wishes will be
person may survive with brain and organ
Machines that breath for the person
followed?
damage, broken ribs or other serious
Intravenous medications.
Your health care provider will record your
medical conditions.
CPR is an aggressive procedure that is not right
wishes in your health record and special
for everyone whose heart or breathing stops.
Here are some guidelines health care
forms will be completed. You will receive a
teams use when discussing options with
When is CPR most effective?
copy of the forms. It is a good idea to
residents, families and Substitute Decision
share these with your family and/or your CPR works best and can save lives when the:
Makers. CPR is usually not an appropriate
Substitute Decision Maker (SDM) so they
Heart and/or lungs unexpectedly stop
treatment for people who:
know your wishes.
due to:
Have advanced or long-term
-Heart attack
When do I need to decide?
medical illness
-Severe allergic reaction
Although some discussions and decisions
Areat the natural end of their life.
-Drowning
about your health care may be difficult, it
Person is quite healthy
you about your wishes regarding CPR on
Procedure begins right away.
your day of admission to Elgin County
Homes
What happens if the health care team does
have a follow-up meeting to discuss your
not know my wishes regarding CPR?
health care wishes. You have the right to
ss your wishes regarding CPR on your
change your mind about treatments at any
day of admission because we need to know
time. Whenever you have questions about
what to do in case of an emergency. If we do
your treatment options, please speak with
not know your wishes, we must start CPR.
your doctor or nurse.
89
90
91
92
93
94
95
96
97
98
99
100
101
Significant disease, unable to
ambulate as well, cannot work or do
housework and may not be able to
continue hobbies. May need some
assistance with personal care. Food
intake may be reduced.
Disease is extensive causing the
person to spend most of their day
sitting or lying down. Unable to do
any work. Need considerable
assistance with personal care. Food
intake may be reduced. Still
conscious but may be experiencing
some confusion.
Disease is extensive causing the
person to spend most of his/her day
in bed. Need assistance with almost
all personal care. Food intake may
be reduced. Still conscious but may
be drowsy and/or experiencing some
confusion.
102
Disease is extensive causing the
person to be totally bed bound.
Requires total care. Food intake is
significantly reduced. May still be
fully conscious or drowsy, with or
without confusion.
Person is moribund. Requires total
care. Intake is minimal to sips only.
May still be fully conscious or
drowsy, with or without confusion.
Prognosis: days to weeks.
Person is moribund. Requires total
care. No oral intake, may be drowsy
or in a coma.
Prognosis: hours to days.
Death.
At each stage of progressive illness
103
104
105
The Pallium Palliative Pocketbook (2013) Pereira JL, Associates.
106
107
108
109
Pain
Tired
Drowsy
Nausea
Appetite
S.O.B.
Depression
Anxiety
Well Being.
Other
110
111
112
113
114
115
116
117
118
119
REPORT TO MANAGEMENT
FROM: Lisa Terrio
Senior Financial Analyst
DATE: February 12, 2014
SUBJECT: Council and Outside BoardsRemuneration and Expenses
INTRODUCTION:
Each year it is required that reports be filed on remuneration, mileage, and expenses for
Council and Outside Boards. As well, a report on convention expenses must be
published.
DISCUSSION:
Warden and Council remuneration and expenses totaled $223,936.43 for the 2013
calendar year and convention expenses were $20,766.60. Details by member are
provided in the attached documents. Remuneration and expenses paid to persons on
Outside Boards totaled $14,784.25 for that same time period.
CONCLUSION:
For 2013 the total remuneration and expenses, including conventions, for both Elgin
County Council and Outside Boards was $259,487.28.
RECOMMENDATION:
THAT the Treasurer’s Statement of Remuneration and Expenses for County Council for
2013 be received and filed by Council, and
THAT the Treasurer’s Statement for Remuneration and Expenses for Outside Boards
for 2013 be received and filed by Council, and
THAT the report titled “Council and Outside Boards Remuneration and Expenses“ dated
February 12, 2014 be received and filed by Council.
All of which is Respectfully Submitted Approved for Submission
Lisa Terrio Mark G. McDonald
Senior Financial Analyst Chief Administrative Officer
Jim Bundschuh
Director of Finance
120
Treasurer's Statement Of Remuneration and Expenses - for County Council
March 11 Session, 2014
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to each
member of the Elgin County Council for the period of January 1, 2013 to December 31, 2013,
along with a history for the prior two years.
REMUNERATION and MILEAGE
COUNCIL, COMMITTEES and OUTSIDE BOARDS201320122011
Couckuyt, Jack20,968.6120,485.8420,157.76
Ens, Paul20,791.4020,256.1719,811.25
Jenkins, Jim20,825.0620,056.1719,710.27
Marr, David(Dec 2013 Warden)23,289.8819,720.5819,409.31
McIntyre, Jim20,385.0120,177.9719,635.53
McWilliam, Cameron(Jan-Nov 2013 Warden)54,854.3324,022.3720,368.13
Mennill, Dave20,688.4420,284.8751,267.84
Walters, Bill20,223.1351,217.6522,079.94
Wiehle, Bernie21,910.5921,527.3320,884.90
Total Paid to Warden & Council223,936.43217,748.94213,324.90
By-Law 05-12, By-Law 05-13 and By-Law 05-45.
Respectfully SubmittedApproved for submission.
Lisa TerrioMark G. McDonald
Senior Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Financial Services
121
Treasurer's Statement Of Remuneration and Expenses - for Outside Boards
March 11 Session, 2014
To the Warden and Members of the Elgin County Council,
The following is a statement of the remuneration, mileage, and expenses paid to persons
appointed to Outside Boards for the period January 1, 2013 to December 31, 2013 as
authorized by the following By-Laws:
LAND DIVISION COMMITTEE (By-Law 11-02)
Lidster, Stan2,590.38
Schaper, Kathleen2,171.94
Stewart, Brent3,367.68
Vowel, Bonnie2,064.72
Warwick, Graham2,439.75
Total12,634.47
ST. THOMAS ELGIN GENERAL HOSPITAL
Marks, Tom2,149.78
Total2,149.78
Total of Outside Boards14,784.25
All of which is Respectfully SubmittedApproved for submission.
Lisa TerrioMark G. McDonald
Senior Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Financial Services
122
TREASURER'S STATEMENT ON CONVENTION EXPENSES
To the Warden and Members of the Elgin County Council,
The following is an itemized statement of the conventions attended and expenses paid to
each Member of Elgin County Council, during the calendar year ending
December 31, 2013
2013 CONVENTIONS
123TOTAL FOR
COUNCILLORROMA/OGRAAMOACROCOUNCILLOR
Couckuyt, Jack0.000.000.00$ -
Ens, Paul529.150.000.00529.15$
Jenkins, Jim1,789.272,190.050.003,979.32$
Marr, David0.002,818.300.002,818.30$
McIntyre, Jim0.00341.240.00341.24$
McWilliam, Cameron1,463.612,306.570.003,770.18$
Walters, Bill0.000.000.00$ -
Mennill, Dave2,075.402,856.090.004,931.49$
Wiehle, Bernie2,006.602,390.310.004,396.91$
TOTALS7,864.04$ $ 12,902.56$ 20,766.60-$
All figures include H.S.T.
ROMA/OGRARURAL ONTARIO MUNICIPAL ASSOCIATION
ONTARIO GOOD ROADS ASSOCIATION
AMOASSOCIATION OF MUNICIPALITIES
ACROAMO COUNTIES AND REGIONS
Respectfully submitted.Approved for submission.
Lisa TerrioMark G. McDonald
Senior Financial AnalystChief Administrative Officer
Jim Bundschuh
Director of Financial Services
123
2013 CONVENTION EXPENSES
COUNCILLORS'WARDEN'S
112233TOTALUNUSED FROMUNUSED FROM
ROMA/OGRAROMA/OGRAAMOAMOACROACROCONVENTIONS$4,000 MAXIMUM$11,000 MAXIMUM
RegistrationPer DiemRegistrationPer DiemRegistrationPer DiemTO(PER DIEM
COUNCILLOR& MileageExpenses& MileageExpenses& MileageExpensesDEC. 31, 2013& TRAVEL)
Couckuyt, Jack0.000.000.000.000.000.000.004,000.00n/a
Ens, Paul529.150.000.000.000.000.00529.154,000.00n/a
Jenkins, Jim529.151,260.12590.211,599.840.000.003,979.321,140.04n/a
Marr, David0.000.001,148.731,669.570.000.002,818.302,330.43n/a
McIntyre, Jim0.000.0071.17270.070.000.00341.243,729.93n/a
McWilliam, Cameron927.90535.71795.661,510.910.000.003,770.18n/a8,953.38
Walters, Bill0.000.000.000.000.000.000.004,000.00n/a
Mennill, Dave724.151,351.251,148.731,707.360.000.004,931.49941.39n/a
Wiehle, Bernie588.981,417.621,155.961,234.350.000.004,396.911,348.03n/a
TOTALS$3,299.34$4,564.70$4,910.46$7,992.10$0.00$0.00$20,766.60$21,489.82$8,953.38
124
125
YTDCurrent Month
County of Elgin
FULL YEAR
Budget ComparisonBudgetBudgetActualBudgetActual
Perform.Perform.
% Of
As of March 31, 2014
NetNetNetNetNetNetNet
Budget
(6,722,110) (6,722,111) 1 25% (6,722,110) (6,722,111) 1
- - - 0 0% - - 0
10
Total Corporate(24,105,135)(6,319,680)(6,331,404)11,72426%(6,608,905)(6,612,814)3,908
---
- - - -
26
Total Departmental26,792,0343,141,5142,975,487166,02811%1,421,6641,335,50386,161
27
Total2,686,900(3,178,166)(3,355,918)177,752-125%(5,187,241)(5,277,311)90,070
126
CORRESPONDENCE April 22, 2014
Items for Consideration (Attached)
1. Gerry Marshall, Mayor, Town of Penetanguishene seeking support for a resolution
regarding Funding for Small town Ontario Schools.
2. Niagara Region seeking support for a resolution regarding the Long Term Energy Plan.
127
128
129
130
131
CORRESPONDENCE April 22, 2014
Items for Information (Consent Agenda) (Attached)
1. Colette Roy Laroche, Mayor, Lac-
donation to the Lac-Megantic tragedy.
2. Linda Staudt, Director of Education, London District Catholic School Board with
information regarding trustee distribution for the upcoming 2014 municipal and school
board election.
3. Backus Page House Museum with brochure on the 2014 Tyrconnell Heritage Society
Memberships and sponsorships.
4. Serge Lavoie, Southwest economic Alliance (SWEA) with notice of Dufferin County
joining SWEA.
5. Serge Lavoie, SWEA with
6. Linda Jeffrey, Minister of Municipal Affairs and Housing with response to Ontario
Municipal Partnership Fund (OMPF) correspondence from Warden Marr.
7.
Norfolk County with resolution regarding Alternatives Technologies for Management
Waste.
8. Town of Aylmer with resolution regarding the Aylmer Branch Library.
9. Parcel Correction and Realignment Project:
a) Jennifer Reynaert, Administrator, Town of Aylmer with memo re:
Parcel Correction and Realignment Project.
. b) Nancie Irving, Clerk, Town of Aylmer resolution regarding the Parcel
Correction and Realignment Project.
10. Claude Dauphin. President, Federation of Canadian Municipalities (FCM) with
11. Patricia Li, Assistant Deputy Minister, Ministry of Health and Long-Term Care with
further information on the Land Ambulance Services Grant.
12.
Transit and Transportation Infrastructure.
13. Ian Johnson, citizen of Aylmer with a concerned view on the Aylmer Library moving to
the East Elgin Community Complex.
14. Land Division Committee Future Considerations:
a) Margaret Underhill, Planning Coordinator, Municipality of Bayham with a
resolution regarding the Land Division Committee.
b) M. Casavecchia-Somers, Chief Administrative Officer, Township of Malahide
with a resolution regarding the Land Division Committee.
c) Municipality of Dutton/Dunwich with a resolution regarding the Land Division
Committee.
132
133
134
135
136
137
138
139
140
141
142
143
144
145
146
147
148
149
150
151
152
153
154
155
156
157
158
159
160
161
162
163
164
165
CLOSED MEETING AGENDA
April 22, 2014
Staff Reports:
1) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Alzheimer Society
Lease
2) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Arc Financial
Planning Group Ltd. Lease
3) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Scott D. Avery
Lease
4) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Marianne Barrie
Lease
5) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board 1342961 Ontario
Inc. (Hennessey Hogan)Lease
6) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Mervin Riddell
Lease
7) Director of Engineering Services Municipal Act, Section 240.2 (a) the
security of the property of the municipality or local board Clinical Associates
Lease
8) Director of Engineering Services Municipal Act, Section 240.2 (c)a
proposed or pending acquisition or disposition of land by the municipality or
local board Vienna-Emergency Medical Services Base
166
ADDENDUM
FOR TUESDAY,APRIL 22, 2014
Staff Reports (ATTACHED)
Director of Financial Services Central Elgin Municipal Non-Profit Housing Corporation-
Tax Reduction Report and By-Law
167
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh Director of Financial Services
DATE: April 16, 2014
SUBJECT: Central Elgin Municipal Non-Profit Housing Corporation Tax Reduction
INTRODUCTION:
The Municipality of Central Elgin has requested that the County of Elgin apply the
residential ratio of one (1) to a property that would otherwise carry the multi-residential
ratio of 2.3458. The multi-residential properties pay almost two and one-half times the
tax rate of residential.
DISCUSSION:
Section 110(6) of the Municipal Act allows for this reduction once a corporation under
this program has entered into an agreement with the designated Consolidated Municipal
Service Manager, the City of St. Thomas.
Central Elgin has passed by-law 1710 allowing for the reduction in tax ratio for the
Central Elgin Municipal Non-Profit Housing Corporation affordable housing project and
has requested that the County also reduce the ratio on this property.
Using 2014 County tax rates, the revised tax ratio represents a savings to the Central
Elgin Municipal Non-Profit Housing Corporation project of $11,239 in County taxes. This
reduction in their taxes would then be borne by other taxpayers across the County.
CONCLUSION:
Council has shown its support for affordable housing projects in the past in Aylmer and
Dutton. The reduction of the tax ratio on this property will assist in keeping rents
reasonable by reducing the annual operations expenditures.
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RECOMMENDATION:
THAT Council approve a tax ratio of one (1) for the Central Elgin Municipal Non-Profit
Housing Corporation project (289 Frances Street in Port Stanley, Municipality of Central
Elgin); and,
THAT this tax ratio shall apply to taxation as of the effective date of the first
supplementary or omitted assessment notice on the property; and,
THAT a by-law be prepared; and,
THAT the Municipality of Central Elgin be requested to keep the County of Elgin
apprised as to the status of the assessment on this property.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
169
COUNTY OF ELGIN
By-Law No. 14-09
WHEREAS the Corporation of the City of St. Thomas is designated as the
Consolidated Municipal Service Manager for the CMHC-Ontario New Affordable Housing
Program; and
WHEREAS the City of St. Thomas has enacted Municipal Housing Facilities By-law
No. 80-2005; and
WHEREAS the City of St. Thomas has entered into an agreement with Central
Elgin Municipal Non-Profit Housing Corporation for the provision of affordable housing;
and
WHEREAS the Central Elgin Municipal Non-Profit Housing Corporation is the
registered owner of the property described in Schedule "A" attached hereto and forming
part of this by-law; and
WHEREAS Section 110(9) of the Municipal Act, 2001, S.O. 2001, c.25, as
amended, provides that if a municipality designated as service manager under the Social
Housing Reform Act, 2000, has entered into an agreement under Section 110 with respect
to housing capital facilities, any other municipality that has not entered into an agreement
under Section 110 with respect to capital facilities and contains all or part of the land on
which the capital facilities are or will be located may exercise the power under Section
110(6) with respect to the land and the capital facilities; and
WHEREAS Section 110(6) permits a municipality to exempt from taxation for
municipal and school purposes for capital facilities where an agreement to provide
municipal capital facilities has been entered into, subject to the notice provisions,
limitations and requirements set out in the Municipal Act; and
WHEREAS the Municipality of Central Elgin has requested the County of Elgin to
apply the tax ratio of 1 to the Central Elgin Municipal Non-Profit Housing Corporation
project.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. THAT the tax ratio of 1 shall apply to the Central Elgin Municipal Non-Profit Housing
Corporation project, as described in Schedule "A" attached hereto and forming part of this
by-law.
2. THAT this tax ratio shall apply to taxation raised for municipal purposes as of the
effective date of the first supplementary or omitted assessment notice on the property as
issued by the Municipal Property Assessment Corporation pursuant to the Assessment Act
and shall apply as long as the Facility Agreement is in good standing and not in default.
3. THAT the Warden and the Chief Administrative Officer, or alternate, are authorized
and directed to execute all documents necessary in that behalf and to affix thereto the seal
of the Corporation of the County of Elgin.
nd
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 22 DAY OF
APRIL 2014.
Mark G. McDonald, David Marr,
Chief Administrative Officer. Warden.
170
SCHEDULE 'A'
By-Law No. 14-09
LEGAL DESCRIPTION
289 Frances Street
Port Stanley
Municipality of Central Elgin,
County of Elgin
171