08 - June 10, 2014 MinutesCOUNTY COUNCIL MINUTES
Tuesday, June 10, 2014
The Elgin County Council met this day at th-A• • Building at •00 a.m. with all
members present. Councillor Mennill (delayed)
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT the minutes of the meetings held on May 27, 2014 be adopted.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
Greg Poste, Managing Architect, MMMC Architects with Power Point Presentation titlelj�
"Terrace Lodge Redevelopment".
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The director presented Council with a report updating them on the progress of the Terrace
Lodge renovation process. The schematic design and construction documents phase of the
project is scheduled to be completed by the end of 2014 and the renovation to Terrace Lodge
completed in 2015.
Moved • Councillor Couckuyt
Seconded by Councillor Ens
THAT the report titled "Terrace Lodge — Renovation" dated May 20, 2014 from the Director of
Engineering Services and the Director • Homes and Seniors Services be received and filed;
ant. ,
THAT the Terrace Lodge Renovation Building Committee be activated for the Terrace Lodge
Renovation; and also,
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County Council 2 June 10, 2014
The Chief Administrative Officer presented information on three-year council terms for
Council's consideration. Council directed the resolution to be circulated to all municipal
partners and suggested that AMO be asked to conduct a new survey of municipalities
regarding council term limits.
1) A four year term diminishes the attractiveness of running for office — recruiting candidates
for smaller, more rural municipalities is more difficult under the longer term (note number
of acclarnations to office) — most municipal politicians have full-time jobs, which compete
with time available for community participation.
2) A longer time between elections gives electors less opportunity to express their opinion
on the performance of their elected officials — (resulting in the recent debate over recall
provisions).
3) Federal and provincial elections can be held earlier if loss of confidence by the house is
experienced — local elections cannot be held earlier therefore must wait for full four year
term
• expire.
4) Potential cost savings to extended term are negligible and may be offset by more by-
elections as incumbents leave early to return to work.
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27, 2014) — Chief Administrative Officer
The Chief Administrative Officer presented the report on the responses from Elgin
Municipalities in regards to the make-up and operation of the Elgin County Land Division
Committee.
THAT, effective on January 1, 2015 Elgin County's Land Division Committee consist of seven
members.
- Carried.
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THAT the new Land Division Committee consist of one appointee, either elected or non-
elected, from each of Elgin's constituent municipalities; and,
THAT the report and background information dated April 15, 2014 titled "Land Division
Committee - Responses from Elgin Municipalities" • received and filed.
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County Council 3 June 10, 2014
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The director presented the report updating County Council on the recent discussions with th1f;
Ministry of Transportation regarding the Talbot Line Corridor between Talbotville and Aylmer.
THAT the report titled "Highway #3 Transportation Needs Assessment Study" dated May 21,
2014 from the Director of Engineering Services and the Manager of Planning be received and
filed.
- Carried.
Purchasing Coordinator
The coordinator presented the report on contracts awarded over $15,000 and less tha
$100,000 between January and March, 2014. 1
THAT the report titled "Quarterly Information Report - Contract Awards; January 1, 2014 to
March 31, 2014" by the Purchasing Coordinator dated May 23, 2014 be received and filed.
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Financial Services
The director presented the report outlining the Municipality of Central Elgin's request that th
County of Elgin apply the residential ratio of one (1) • a property that would otherwise carr
the multi-residential ratio of 2.3458. 1
Moved by Councillor Jones
Seconded by Councillor Jenkins
THAT Council approve a tax ratio of one (1) for the Bel Park project (203 Union Street in
Belmont, Municipality of Central Elgin); and,
THAT this tax ratio shall apply to taxation as of the ei'IYective date of the first supplementary or
omitted assessment notice on the property; and,
THAT the Municipality of Central Elgin be requested to keep the County of Elgin apprised as t1f:
the status
• the assessment • this property.
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The director presented the report explaining a recent announcement from AMO to provide an
additional $40,355 in Gas Tax Funding to Elgin County, reducing the year-over-year loss dow
• $35,199. 1
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THAT the report titled "Federal Gas Tax" by the Director of Financial Services dated May 30,
2014 be received and filed.
County Council 4 June 10, 2014
(Addendum Item)
The director presented the report requesting support for the resolution passed by the
Municipality • Bayham to extend an existing road in lieu of a new bridge at the County's cost.
The Municipality has also requested that the County act as their constructor to build their new
road which is owned by Bayham.
Moved by Councillor Wiehle
Seconded by Councillor Couckuyt
THAT the County of Elgin supports the resolution from the Municipality of Bayham to extend
Old Mill Line as a solution to address access restrictions caused by the deterioration of the
Edison Drive Bridge; and,
THAT $540,000 allocated in the 2014 Capital Budget for Plank Road Resurfacing (6220-14-
04) be re-allocated for the Old Mill Line Extension Project; and,
THAT staff be directed and authorized to construct the Old Mill Line extension on behalf of,
and as requested by, the Municipality of Bayham.
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1. Resolutions supporting the Municipality of Bayham's resolution by submitting "letter of
comment" to Ontario Energy board re: Natural Resource Gas Ltd. (NRG) to not grant
permission to recover penalty costs from customers associated with NRG's failure to fulfill
obligations • its contract to Union Gas Ltd. from:
a) Nancie J. Irving, Clerk, Town of Aylmer
b) M. Casavecchia-Somers, Chief Administrative Officer/Clerk, Township of Malahide
(circulate• at meeting).
2. John Bolognone, City Clerk, City • Kingston with a resolution regarding the prohibition
of all Corporate and Union donations in Toronto Municipal Elections.
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THAT the Corporation • the County of Elgin supports the resolutions from the Municipality •
Bayham, the Town of Aylmer and the Township of Malahide re: Natural Resource Gas Ltd.
(NRG) • not grant permission to recover penalty costs from customers associated with NRG's
failure to fulfill obligations • its contract to Union Gas Ltd.
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1. Port Stanley Library with an invitation to their Grand Re-opening on Tuesday, June 24,
21 14 at 2:00 p.m.
County Council 5 June 10, 2014
2. Linda Long, Executive Director, Quad County Support Services thanking Council for grant.
3. Michael Giroux, President, Canadian Wood Council with information resources about a ne
wood mid-rise building construction option. I
Moved by Councillor Jones
Seconded • Councillor Jenkins
THAT Correspondence Items #1 — 3 be received and filed.
Statementslinquiries by Members — Council directed staff to research options available for
staggering appointments to the Land Division Committee to ensure consistency and some
continuity at the end of each term.
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Moved by Councillor Jenkins
Seconded by Councillor Walters
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THAT By-Law No. 14-14 "A By-Law to Amend By-Law No. 10-08 Being a By-Law to Authorize
the County of Elgin to Enter into an Agreement with the Association of Municipalities of Ontario
Respecting the Transfer of Federal Gas Tax Revenues" be read a first, second and third time
and finally passed.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT By-Law •., 14-15 "A By-Law to Provide a Schedule of Services and Activities Subject
to Fees and Charges by the County of Elgin and to Repeal By-Law No. 13-10" be read a first,
second and third time and finally passed.
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT By-Law No. 14-16 "Being a By-Law to Adopt Optional Tools for the Purposes •
Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes" •
read a first, second and third time and finally passed.
County Council 6
Moved • Councillor Mennill
Seconded • Councillor Couckuyt
June 10, 2014
THAT By-Law No. 14-17 "Being a By-Law to Establish Revenue Neutral Clawback
Percentages for Certain Property Classes" • read a first, second and third time and finally
passed.
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THAT By-Law No. 14-18 "Being a By-Law to Authorize Tax Exemption in Respect of a
Municipal Capital Facility Pursuant to Section 110 of the Municipal Act" be read a first, secong
and third time and finally passed.
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Moved by Councillor Jones
Seconded by Councillor McWilliam
THAT By-Law No. 14-19 "Being a By-Law to Confirm Proceedings of the Municipal Council
the Corporation of the County of Elgin at the June 10, 2014 Meeting" be read a first, second
and third time and finally passed. I
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THAT we do now adjourn at 10:26 a.m. and meet again on June 10, 2014 at the County
Administration Building Council Chambers at 9:00 a.m.
David Marr,
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