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08 - June 10, 2014 MinutesCOUNTY COUNCIL MINUTES Tuesday, June 10, 2014 The Elgin County Council met this day at th-A• • Building at •00 a.m. with all members present. Councillor Mennill (delayed) Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT the minutes of the meetings held on May 27, 2014 be adopted. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. Greg Poste, Managing Architect, MMMC Architects with Power Point Presentation titlelj� "Terrace Lodge Redevelopment". IZA � I As •T 11 1 Ill 11 � i 1111 i I �� i 11111 1 �Illl!'� 1, ��i � 11111 111111=4�!Zl SE06=2 10 41-44 ;Effe!u 11mil The director presented Council with a report updating them on the progress of the Terrace Lodge renovation process. The schematic design and construction documents phase of the project is scheduled to be completed by the end of 2014 and the renovation to Terrace Lodge completed in 2015. Moved • Councillor Couckuyt Seconded by Councillor Ens THAT the report titled "Terrace Lodge — Renovation" dated May 20, 2014 from the Director of Engineering Services and the Director • Homes and Seniors Services be received and filed; ant. , THAT the Terrace Lodge Renovation Building Committee be activated for the Terrace Lodge Renovation; and also, � I ; 11� I ''I'll',',, 1111111 !!!� 11111111111� County Council 2 June 10, 2014 The Chief Administrative Officer presented information on three-year council terms for Council's consideration. Council directed the resolution to be circulated to all municipal partners and suggested that AMO be asked to conduct a new survey of municipalities regarding council term limits. 1) A four year term diminishes the attractiveness of running for office — recruiting candidates for smaller, more rural municipalities is more difficult under the longer term (note number of acclarnations to office) — most municipal politicians have full-time jobs, which compete with time available for community participation. 2) A longer time between elections gives electors less opportunity to express their opinion on the performance of their elected officials — (resulting in the recent debate over recall provisions). 3) Federal and provincial elections can be held earlier if loss of confidence by the house is experienced — local elections cannot be held earlier therefore must wait for full four year term • expire. 4) Potential cost savings to extended term are negligible and may be offset by more by- elections as incumbents leave early to return to work. I* L rev- = 1 rem XA 01 ME 27, 2014) — Chief Administrative Officer The Chief Administrative Officer presented the report on the responses from Elgin Municipalities in regards to the make-up and operation of the Elgin County Land Division Committee. THAT, effective on January 1, 2015 Elgin County's Land Division Committee consist of seven members. - Carried. 1 rem THAT the new Land Division Committee consist of one appointee, either elected or non- elected, from each of Elgin's constituent municipalities; and, THAT the report and background information dated April 15, 2014 titled "Land Division Committee - Responses from Elgin Municipalities" • received and filed. 1111401 =_ • County Council 3 June 10, 2014 q I �� 11�11 _1111N 1111ir The director presented the report updating County Council on the recent discussions with th1f; Ministry of Transportation regarding the Talbot Line Corridor between Talbotville and Aylmer. THAT the report titled "Highway #3 Transportation Needs Assessment Study" dated May 21, 2014 from the Director of Engineering Services and the Manager of Planning be received and filed. - Carried. Purchasing Coordinator The coordinator presented the report on contracts awarded over $15,000 and less tha $100,000 between January and March, 2014. 1 THAT the report titled "Quarterly Information Report - Contract Awards; January 1, 2014 to March 31, 2014" by the Purchasing Coordinator dated May 23, 2014 be received and filed. 7_T4 I Financial Services The director presented the report outlining the Municipality of Central Elgin's request that th County of Elgin apply the residential ratio of one (1) • a property that would otherwise carr the multi-residential ratio of 2.3458. 1 Moved by Councillor Jones Seconded by Councillor Jenkins THAT Council approve a tax ratio of one (1) for the Bel Park project (203 Union Street in Belmont, Municipality of Central Elgin); and, THAT this tax ratio shall apply to taxation as of the ei'IYective date of the first supplementary or omitted assessment notice on the property; and, THAT the Municipality of Central Elgin be requested to keep the County of Elgin apprised as t1f: the status • the assessment • this property. • 11111!1101 1 1 011,11'. qm! 71 mmm The director presented the report explaining a recent announcement from AMO to provide an additional $40,355 in Gas Tax Funding to Elgin County, reducing the year-over-year loss dow • $35,199. 1 slilo THAT the report titled "Federal Gas Tax" by the Director of Financial Services dated May 30, 2014 be received and filed. County Council 4 June 10, 2014 (Addendum Item) The director presented the report requesting support for the resolution passed by the Municipality • Bayham to extend an existing road in lieu of a new bridge at the County's cost. The Municipality has also requested that the County act as their constructor to build their new road which is owned by Bayham. Moved by Councillor Wiehle Seconded by Councillor Couckuyt THAT the County of Elgin supports the resolution from the Municipality of Bayham to extend Old Mill Line as a solution to address access restrictions caused by the deterioration of the Edison Drive Bridge; and, THAT $540,000 allocated in the 2014 Capital Budget for Plank Road Resurfacing (6220-14- 04) be re-allocated for the Old Mill Line Extension Project; and, THAT staff be directed and authorized to construct the Old Mill Line extension on behalf of, and as requested by, the Municipality of Bayham. W160,1=2 IN I Wl ii 4 1. Resolutions supporting the Municipality of Bayham's resolution by submitting "letter of comment" to Ontario Energy board re: Natural Resource Gas Ltd. (NRG) to not grant permission to recover penalty costs from customers associated with NRG's failure to fulfill obligations • its contract to Union Gas Ltd. from: a) Nancie J. Irving, Clerk, Town of Aylmer b) M. Casavecchia-Somers, Chief Administrative Officer/Clerk, Township of Malahide (circulate• at meeting). 2. John Bolognone, City Clerk, City • Kingston with a resolution regarding the prohibition of all Corporate and Union donations in Toronto Municipal Elections. 9 IIIIIIIIIII!!I111rill IIIIIIIIIII I ;�111111111�g;i I 561INTIM111=011 . IT 111. 1� 1, 1 UUMM THAT the Corporation • the County of Elgin supports the resolutions from the Municipality • Bayham, the Town of Aylmer and the Township of Malahide re: Natural Resource Gas Ltd. (NRG) • not grant permission to recover penalty costs from customers associated with NRG's failure to fulfill obligations • its contract to Union Gas Ltd. M11111111111 111 !!111 I'll I I 1 11 111111111 1pl��11 III I III I I� Pill 11 ill IN I MOr, ITTA sbrasislaq Sam=* 1. Port Stanley Library with an invitation to their Grand Re-opening on Tuesday, June 24, 21 14 at 2:00 p.m. County Council 5 June 10, 2014 2. Linda Long, Executive Director, Quad County Support Services thanking Council for grant. 3. Michael Giroux, President, Canadian Wood Council with information resources about a ne wood mid-rise building construction option. I Moved by Councillor Jones Seconded • Councillor Jenkins THAT Correspondence Items #1 — 3 be received and filed. Statementslinquiries by Members — Council directed staff to research options available for staggering appointments to the Land Division Committee to ensure consistency and some continuity at the end of each term. U=Trme i'l IS � 1111! 1 1 [196777�7, Moved by Councillor Jenkins Seconded by Councillor Walters ggele] I lorge Nam=* iffieAN lq_yw MOT THAT By-Law No. 14-14 "A By-Law to Amend By-Law No. 10-08 Being a By-Law to Authorize the County of Elgin to Enter into an Agreement with the Association of Municipalities of Ontario Respecting the Transfer of Federal Gas Tax Revenues" be read a first, second and third time and finally passed. Moved by Councillor Jones Seconded by Councillor Ens THAT By-Law •., 14-15 "A By-Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin and to Repeal By-Law No. 13-10" be read a first, second and third time and finally passed. Moved by Councillor Jenkins Seconded by Councillor Walters THAT By-Law No. 14-16 "Being a By-Law to Adopt Optional Tools for the Purposes • Administering Limits for the Commercial, Industrial and Multi-Residential Property Classes" • read a first, second and third time and finally passed. County Council 6 Moved • Councillor Mennill Seconded • Councillor Couckuyt June 10, 2014 THAT By-Law No. 14-17 "Being a By-Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" • read a first, second and third time and finally passed. g U0101 1 •_• I 512MM 10"IRGIM 0 0 THAT By-Law No. 14-18 "Being a By-Law to Authorize Tax Exemption in Respect of a Municipal Capital Facility Pursuant to Section 110 of the Municipal Act" be read a first, secong and third time and finally passed. 9 W R -me r, Moved by Councillor Jones Seconded by Councillor McWilliam THAT By-Law No. 14-19 "Being a By-Law to Confirm Proceedings of the Municipal Council the Corporation of the County of Elgin at the June 10, 2014 Meeting" be read a first, second and third time and finally passed. I 1 rem ON M THAT we do now adjourn at 10:26 a.m. and meet again on June 10, 2014 at the County Administration Building Council Chambers at 9:00 a.m. David Marr, Wrom,