04 - March 25, 2014 MinutesCOUNTY COUNCIL� MINUTES
Tuesday, March 25, 2014
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Jones (vacation).
Moved by Councillor Walters
Seconded by Councillor Menn1
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DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
The Warden presented Mary Lou McMillan with a retirement certificate for 35 years of service
with the Elgin County Library. Mary Lou was recognized and congratulated for her excellent
work. Over the past 35 years she has been a mentor to countless youth and has left a lasting
impact on the Elgin County Library system.
Stacy Wraight, Public Education Coordinator, Alzheimer Society Elgin-St. Thomas delivered a
presentation on Safe Communities St. Thomas-Elgin.
Safe Communities St. Thomas-Elgin is part of a network of 55 safe communities across Canada.
Their goal is to reduce or eliminate unnecessary injury and death through road safety, safety for
the elderly and children and farm safety. The group is holding a planning and priority setting
exercise in June. Warden Marr will bring greetings at the event and Councillors are invited to
attend.
Moved by Councillor Ens
Seconded by Councillor Couckuyt
THAT the presentation on Safe Communities St. Thomas-Elgin from Stacy Wraight of th
Alzheimer Society Elgin-St. Thomas be received and filed. i
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Moved by Councillor Jenkins
Seconded by Councillor Wiehle
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The coordinator updated Council about the process library staff will undertake to determine
whether the library's current automated system is best suited to the library's future requirements.
The coordinator also demonstrated several resources and services recently implemented to
improve service to patrons including: Chromebooks, Freegal Music and Comics Plus Library
Edition.
County Council 2
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March 25, 2014
THAT the report titled "Library Systems & Services Update" from the Library Coordinator dated
February 19, 2014 be received and filed.
- Carried.
D Warsh, Acting Medical Officer • Health, Elgin St. Thomas Public Health made a
presentation • the Elgin St. Thomas Cycling Master Plan.
The Acting Medical Officer • Health updated Council • the progress • the Elgin St. Thomas
Cycling Master Plan. The plan will provide the County with a blueprint for safely welcoming
cyclists, pedestrians, animals and farm equipment on its roadways.
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THAT the presentation on the Elgin St. Thomas Cycling Master Plan be received and filed.
Elizabeth Sebestyen, Acting Director, St. Thomas-Elgin Ontario Works highlighted key
components • a report titled "Ontario Works Year-End Review".
Councillor Couckuyt requested additional information regarding the breakdown of demand for
social housing by location. The Acting Director agreed to supply this information to council.
Moved • Councillor Walters
Seconded • Councillor JenkinS
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The director presented the budget comparison through February 2014 for the County wW,
favourable performance of $87 thousand. Highlights included a $50 thousand favourable
performance from the Homes resulting from hours worked being better than budgeted.
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THAT the report titled "February YTD Budget Performance" from the Director of Financial
Services dated March 19, 2014 be received and filed.
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Director of Engineering Services
The director presented the report, outlining the tender award recommendation for the remova'
and installation of regulatory and warning signage.
Moved by Councillor McWilliam
Seconded • Councillor Couckuy)
THAT 1640313 Ontario Limited, operating as Sparta Tree, be selected for the Removal and
Installation of Regulatory and Warning Signage Tender, Contract No. 6260-14-01 (A) at a total
price of $205,787.50 exclusive of HST; and,
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County Council 3 ITTlarch 25, 2014
Award of Pre-Approved Tenders — Traffic Signal Replacement and Quaker Road
Reconstruction — Director of Engineering Services
The director presented the report, outlining the tender award recommendations for traffic signal
replacement and Quaker Road reconstruction.
Moved by Councillor Walters
Seconded by Councillor Wiehle
THAT Ascent Solutions Inc. be selected for the Traffic Signal Replacement Tender, Contract No.
6090-14-03 at a total price of $211,248.00 exclusive of HST; and,
THAT 1838120 Ontario Limited, operating as Greenfield Contracting, be selected for the Quaker
Road Reconstruction Tender, Contract No. 6200-14-05 at a total price of $359,687.50 exclusive
of HST; and,
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The director presented the report, outlining the tender award recommendations for Cold In-Plac,--
Recycling with Extended Asphalt Material and Hot Mix Asphalt and Microsurfacing (Type 3).
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THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material
(CIREAM) Tender, Contract No. 6200-14 at a total price of $1,557,030.00 exclusive of HST; and,
THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender, Contract 4,1o. 6220-14 at
a total price of $1,914,934.00, inclusive • a $50,000 contingency allowance and exclusive of
HST; and,
THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) Tender, Contract-ilo-
6250-14 at a total price of $637,265.30, inclusive of a $25,000 contingency allowance and
exclusive of HST; and,
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The coordinator presented the report with the results of the Local Food Challenge, a partnershiA
between the Homes and Economic Development. With $15,000 from the Greenbelt Fund the
Homes were able to increase their local food purchases from 9% in 2012 to 15% in 2013. This
was done through direct purchasing, sourcing locally through the distributor and hosting events
to engage residents in local food activities.
Moved • Councillor Jenkins
Seconded by Councillor McWilliam
THAT the report titled "Local Food Challenge Funding Final Report" from the Business
Development Coordinator dated March 5, 2014 be received and filed.
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County Council 4
Moved • Councillor Mennill
Seconded • Councillor Walters
March 25, 2014
THAT the report titled "Business Retention and Expansion: Tourism Sector" from the Business
Development Coordinator dated March 5, 2014 be received and filed.
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Manaqer of Planning
The manager presented the report providing Council with the information required to consider
granting draft plan approval to Robin Ridge Estates for a condominium at Part Lot 24,
Concession 6, Block 29, Registered Plan 33M-658 in the Municipality of Central Elgin. This is
the first time that Council dealt with development reports as the new approval authority.
Moved by Councillor Walters
Seconded by Councillor Menni
THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Robi
Ridge Estates Ltd. Draft Plan of Condominium in the Municipality of Central Elgin (Village of
Belmont) File No. 34-CD-13001; and, I
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
Manager of Planning
The manager presented the report providing Council with the information required to consider
granting draft plan approval to Prespa Construction Ltd. for a condominium at Part Lot 1,
Concession 9 in the Munality of Central Elgin.
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THAT the Council of the Corporation of the County of Elgin grants draft plan approval to Prespr-
Construction Ltd. Draft Plan of Condominium in the Municipality of Central Elgin (Lynhurst) File
No. 34-CD-1 3002; and,
THAT staff be directed to provide notice of this decision subject to the conditions for final
approval in accordance with the Planning Act.
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Planning
The manager presented the report providing Council with information required in order to
consider granting approval for an amendment to the Municipality of Central Elgin's Official Plan.
THAT the Council of the Corporation of the County of Elgin gives approval to OAicial Plan
Amendment No. 1 to the Municipality of Central Elgin Official Plan, File No. CE-OPA1 -13; and,
THAT staff be directed to provide notice of this decision subject to the conditions for fina'
approval in accordance with the Planning Act.
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County Council 5 March 25, 2014
The director presented the report on the South West Local Health Integration Network (ST-TUIIIIIIII-0-.1,
Service Accountability Agreement Schedule E - Form of Compliance Declaration.
Moved • Councillor Couckuy 'm
Seconded • Councillor Mennil
THAT the Chief Administrative Officer be directed to sign the Long-Term Care Home Service
Accountability Agreement -Schedule E; and,
THAT the report titled "Homes - Long-Term Care Home Service Accountability Agreement -
Schedule E" from the Director of Homes and Seniors Services dated March 7, 2014 be received
and filed.
- Carried.
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and Seniors Services
The director presented the report on the Multi-Sector Service Accountability Agreement (M-SAA)
2014-2017 with the South West Local Health Integration Network and recommended that the
new 3-year service agreement be signed.
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THAT the Chief Administrative Officer be directed to sign the 2014-2017 Multi-Sector
Accountability Agreement.
- Carried.
Director of Homes and Seniors Services
The director presented the report outlining the positive results of the recent Resident Quality
Inspections at Elgin Manor and Terrace Lodge.
Moved by Councillor Jenkins
Seconded by Councillor Ens
THAT the Warden forward a congratulatory letter to the staff at Elgin Manor and Terrace Lodge
commending staff on the positive results of the RQI; and,
THAT the report titled "Homes - Resident Quality Inspection (RQI) - Elgin Manor and Terrace
Lodge" by the Director of Homes and Seniors Services dated March 7, 2014 be received and
filed.
- Carried.
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THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial
for the County • Elgin, effective March 1, 2014.
- Carried.
The director presented the report seeking Council approval to implement a 1.9% increase for
non-union staff taking into account inflationary trends, union avoidance, economic trends, past
negotiated settlements with Elgin's unions and comparisons to other municipalities.
County Council 6
Moved by Councillor Mennill
Seconded by Councillor McWilliam
March 25, 2014
THAT Council approve a non-union economic adjustment of 1.9% effective on the first full pay
period of 2014; and,
1. Warren Mar, Director of Legal & Legislative Services/Acting Town Clerk, Town of Auror
with a resolution seeking support regarding the Introduction • Municipal Recall Election
Legislation. I
2. Safe Communities St. Thomas-Elgin, requesting attendance at their priority planning
exercise and breakfast, Wednesday, June 4, 2014 at the St. Thomas Seniors Centre,
7:30 a.m.-12:30 p.m.
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The following recommendation was adopted in regard to Correspondence Item #2:
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THAT the Correspondence Item #2 be received and filed.
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1. Judy Berkin, Business Services Officer, Thames Valley District School Board with
information regarding Surplus Space Available for Co-operative Undertaking.
2. Jeff Yurek, MPP, Elgin-Middlesex-London, supporting correspondence to Premier Wynne
from Elgin County and the Township of Malahide regarding the Small, Rural and Northern
Municipal Infrastructure Fun•, .
3. Tadeusz (Ted) Wieclawek, Fire Marshal of Ontario, Ministry of Community Safety and
Correctional Services with annual review of Elgin County's Municipal Emergency
Management Program and its elements.
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2) Janet Smolders, MCIP, Dillon Consulting with response to correspondence from
Warden Marr dated February 3, 2014.
b) Ann Baldwin, Regional Director, West Region, Ministry of Transportation responding
to correspondence from Warden Marr dated February 3, 2014.
5. M. Casavecchia-Somers, Chief Administrative Officer, Township of Malahide with resolutior
regarding the Relocation of Dexter Line Waterline.
County Council 7 March 25, 2014
6. Honourable Glen Murray, Minister of Transportation, Ministry of Infrastructure, thanking
Warden Marr for correspondence regarding railway operation in Southwestern Ontario
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a) Mandi Pearson, Deputy Clerk, Town • Petrolia, with resolution supporting the request
for Action • Bill •• — The Prompt Payment Act, 2013 as received • AMO
• AMO Communications with media release re: AMO Members Update — Bill 69 — Th
Prompt Payment Act i
8. Randy Pettapiece, MPP, Perth-Wellington, thanking Council for their support on resolution
re: Joint and Several Liability.
10. Grace McGartland, Chair, The Arts & Cookery Bank, thanking Council for their partnership
funding grant • $2500.
a) Nancie J. Irving, Clerk, Town of Aylmer, with resolution regarding future considerations
related to the Land Division Committee.
b) Jen Reynaert, Administrator, Town of Aylmer, with Planning and Municipal Services
Report on the Land Division Committee.
c) Norma 1. Bryant, Clerk, Municipality of West Elgin, supporting status quo for the Land
Division Committee.
12. Grant Jones, Deputy Mayor, Township of Southwold, supporting Elgin County's resolutio
dated January 28, 2014 regarding the cuts in OMPF funding. i
13. The Honorable Michael Coteau, Minister of Citizenship and Immigration, with information o
the Lincoln M. Alexander Award 2014. 1
14. Paul Jenkins, Executive Director, St. Thomas Elgin General Hospital Foundation, thanking
Council and administration on their pledge payment to the Redevelopment Capital
Campaign.
THAT Correspondence Items #1 — 14 be received and filed.
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I he Director of Community and Cultural Services reminded Council that the annual charity
hockey game against the City of St. Thomas will take place on April 13, 2014, at 4:00 p.m., at
i '-he Timken Centre. The team will be wearing the Central Elgin Express Jerseys.
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Councillor Walters brought forth a notice • motion to discuss reducing the length • Council's
term from four years to three years. The full motion will be printed in the next agenda.
County Council 8 March 25, 2014
Moved by Councillor Jenkins
Seconded by Councillor Mennil
W(lawle 1
The General Manager of Economic Development presented the confidential report on the
Elgin/St. Thomas Small Business Enterprise Centre.
The Director of Financial Services presented the confidential verbal updates on Negotiated
Agreements.
Moved • Councillor Jenkins
Seconded • Councillor Menni
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THAT the County of Elgin supports the St. Thomas Economic Development Corporation
entering into a Letter of Agreement with the Province of Ontario for the Small Business
Enterprise Centre program, and the Starter Company Program, as described in the March 10,
2014, report; and,
THAT the General Manager of Economic Development continues monitoring the performan44
of the Small Business Enterprise Centre to determine on-going annual funding.
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THAT By-Law No. 14-05 "Being a By-Law to Confirm Proceedings of the Municipal Council
of the Corporation of the County of Elgin at the March 25, 2014 Meeting" be read a first, second
and third time and finally passed.
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County Council 9 March 25, 2014
Moved by Councillor Couckuyt
Seconded by Councillor Walters
THAT we do now adjourn at 11:34 a.m. and meet again on April 22, 2014 at the County
Administration Building Council Chambers at 900 a.m.
David Marr,
Warden.