Loading...
July 17, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JULY 17, 2014 Council Chambers, West Elgin Municipal Building --------------------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST APPROVAL OF AGENDA MINUTES (Al — A9) *June 25, 2014 Public Meeting — Integrated Municipal Class EA 1 Draft Plan Review Seaside Waterfronts Inc. *June 26, 2014 Council BUSINESS ARISING FROM MINUTES Elgin St. Thomas Public Health — Bicycle Rack Order DELEGATIONS 9:30 a.m. Committee of Adjustment— 8622 Furnival Road (Leversage) (B1 & C10a) 1:30 p.m. Christine Scrimgeour— 2013 Financial Statements (B2) REPORTS: (C1-C11) 1. ROADS a) *Press Release — Gray Line Pilot Project 2. RECREATION 1 EMERGENCY MANAGEMENT a) *Report -- Establishing and Regulating By-laws — Fire b) *Report-- Use of Rodney Fire Hall July 26, 2014..........Page 2 c) *Report—Access to Rodney Fire Hall d) *Report— Non Fire Department personnel riding in fire apparatus e) Swimming Pool Heater 3. WATER DISTRIBUTION SYSTEM a) `Monthly Report (Dale LeBritton will be in attendance at 10:00 a.m.) 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS a) *McEachren Drain. & Branches "D" & "E" — Notice of Meeting to Consider (report under separate cover) b) *McEachren Drain & Branches "D" & "E" —Appointment to Court of Revision 8. WEST ELGIN PRIMARY SYSTEM a) *Report—Tri-County Water Board 9. ADMINISTRATION a) *Report—Annual Accessibility Status Report b) *Report— Port Glasgow Trailer Park— Overnight Sites c) *Report— Landfill/Garbage Collection/Recycling Committee Report d) *Report— Optimist Club Pavilion in Miller Park 10. PLANNING a) *Report re: Application for Minor Variance - 8622 Furnival Road (Leversage) b) *Report re: Seaside Waterfronts Class EA application (Gary Blazak will be in attendance at 11:00 a.m.) 11. ACCOUNTS July 26, 2014..........Page 3 CORRESPONDENCE: (D1-D18) 1.* Town of Penetanguishene -- call for formation of Small and Rural School Alliance; 2.* Elgin County Land Division Committee — Notice of Application — Lot 19, Concession 7 (Dieker); 3. AMO —Accountability Act; 4.* Audrey Mistele — Seaside Waterfronts Inc.; 5.* Recycling Council of Ontario — Phase 2 Program Cancellation; 6.* Alphonse & Ruth Denomme —Seaside Waterfronts Inc.; 7.* Audrey H. Miller— Seaside Waterfronts Inc., 8.* Robert A. Miller— Seaside Waterfronts Inc., 9.* Ruth Boos — Seaside Waterfronts Inc.; 10.* Barbara Willie — Seaside Waterfronts Inc.; 11.* Debora and George Vanceeder— Seaside Waterfronts Inc., 'r RECOMMENDED TO ACCEPT & FILE: 12. AMO • Report to Member Municipalities — Highlights of June 2014 Board Meeting; • New Provincial Cabinet Named; • Watch File — June 26, 2014; • Watch File -- July 3, 2014; • Ontario Speech from the Throne — July 3, 2014; • Watch File — July 10, 2014; 13. FCHS Foundation — request for funding for Digital X-Ray Suite; 14. Elgin County Land Division Committee — Notice of Decision — Part Lot D, Concession 10 (Simon); 15. Elgin County— 2013 Annual Report; 16. West Lorne Optimist Club 1 West Elgin Recreation Committee — 5 km Road Race — September 14th, 9:00 a.m.; 17. County of Elgin — Economic Development Newsletter— Summer 2014; 18. MMAH — 2014 Ontario West Conference — Friday December 12, 2014 BY-LAWS: By-law No. 2014-46 Zoning Amendment— lift holding symbol — Hibernia Winery By-law No. 2014-47 Agreement with Optimist Club of West Lorne - pavilion MINUTES (E) July 26, 2014..........Page 4 NOTICE OF MOTION (F) OTHER BUSINESS: (G1-G2) 1. Council announcements 2. Closed Session `Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS August 14, 2014 Council August 17-20, 2014 AMO conference, London ON Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 141 MINUTES 0 OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING RODNEY LEGION JUNE 25,2414 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator-Treasurer Norma Bryant Clerk Doug Mitton Chief Building Official Heather James Planner ALSO IN ATTENDANCE: Gary Blazak Planning Consultant Steve Evans County of Elgin Planner SUBJECT: INTEGRATED MUNICIPAL CLASS EA 1 DRAFT PLAN REVIEW SEASIDE WATERFRONTS INC. ON BEHALF OF SEASIDE: Laverne Kirkness, Richard Pellerin, Bob Walters, Howard Culligan, Ron Koudys RATEPAYERS: Ruth Boos, John Eagleson, Pam Piccinato, Pam and Dave Page, Remi Begin, Irene Puddester, Andrea Fordham, Norah Bennotto, Ed and Mary Mylrea, Randy Reiss, Bob Davenport,Audrey Miller, Kathy Crawford, Dave Chamberlain, Barb and Al Willie, Ruth and Al Denomme, Nancy Gillespie, Joe Kopriva The Mayor opened the meeting at 7:00 p.m. He noted that the purpose of this meeting is to review the preliminary identification of recommended solutions for stormwater and sanitary servicing of the Seaside development. The draft plan of subdivision will also be presented. Presentations will be made by Seaside's Planner and Consulting Engineer. The Clerk reported that notice of this meeting has been given under Section 34(12)of the Planning Act by prepaid 11t class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. In accordance with the Environmental Assessment Act notice was also provided in the Chronicle on May 29, 2014 and June 5, 2014 and posted on the municipal website. No written comments have been received. Mr. Blazak noted that two planning process are being integrated—servicing and components of the draft plan of subdivision. The draft plan has been updated since the last presentation. The preferred servicing approach has been determined to be by private communal services as prescribed by the secondary plan. Through the environmental assessment process, stormwater management and sewage disposal will be reviewed to determine preferred servicing solutions and locations,which then will be incorporated into the draft plan of subdivision. Mr. Kirkness presented a PowerPoint presentation on the draft plan of subdivision. � a J June 25/14...Pg 2 of 3 He reviewed the current changes in the draft plan: • Protected natural corridor • Servicing corridor • Surplus lands along Havens Lake Road included • Vehicular access to Douglas Line • Commercial block included He noted that the roads will become part of the common elements of the Condominium. All lots and blocks will become parcels of tied lands to the common elements condominium. The proposal will yield 394 residential units with 822 population;4936 square metres of commercial; overall density of 29 units per hectare and 45%of land is open space. Mr. Pellerin gave a PowerPoint presentation on the environmental assessment process for stormwater and waste servicing of the development. A series of board exhibits were also displayed around the perimeter of the hall, He reviewed the Municipal Class EA Integration with Planning Act Process, the Study Area, the 5 Phase Municipal Class EA Process,the Phase 1 Problem/Opportunity Statement for the Seaside Project, Environmental Constraints Mapping, Inventory of the Environment and the evaluation criteria utilized to evaluate alternative stormwater and wastewater servicing solutions. Mr. Pellerin reviewed stormwater servicing including lot level, conveyance and end-of-pipe control measures. He reviewed the six locations for stormwater management, noting oil and grit separators could be used in localized areas such as the commercial development. Alternatives 1 to 4 are located east of Havens Lake Road and require flood control in addition to water quality and erosion control. Alternatives 5 and 6 located in the Sixteen Mile Creek Valley require less storage as flood control is not required. Alternative 5 is on municipal lands where there is presently a constructed wetland;this alternative would improve this wetland and increase habitat. Alternative 6 is on Seaside land beside Sixteen Mite Creek and also has potential for integrated habitat and stormwater functions. A seventh alternative was also examined which would combine with a facility on the east side which drains into the marina basin in combination with either alternative 5 or 6. Alternatives 5, 6 and 7 received comparable scores under the Phase 2 EA evaluation and are recommended to be carried forward for design concept evaluation in Phase 3 of the EA process. Mr. Pellerin also reviewed the alternatives for wastewater servicing. Alternative one to three rely on sub-surface discharge of treated effluent but are challenged by existing soil and groundwater conditions and would not provide a full servicing solution for the Seaside project; alternative four is a centralized communal waste water treatment plant with surface water discharge. Alternative five involves pumping to Rodney wastewater treatment plant which discharges to Sixteen Mile Creek. Alternative six referred to as`Do Nothing' is included for comparison to other alternatives under the EA process. Several wastewater servicing exhibits were reviewed for gravity collection systems discharging to a communal WNffF and the conveyance to Rodney STP alternative. Based on evaluation of wastewater servicing alternatives in Phase 2 of the EA process,Alternative four is identified as the preliminary preferred alternative The Mayor then opened the floor to questions: Andrea Fordham enquired about pumping sewage to the Rodney plant. Mr. Pellerin responded that the Rodney plant would have to be expanded to service the Seaside project in addition to the cost of pumping sewage approximately 8.7 kilometres from Port Glasgow to Rodney. �} 3 June 25114...Pg 3 of 3 Al Willie asked if there would be a requirement to hook into the sewage system. Mr. Pellerin replies that the secondary plan directed that there would no be a requirement. Baru Willie enquired about the access road to Douglas Line. Mr. Pellerin noted that this is a driveway for a residential block proposed for a maximum of 25 residential units. Mr. Kirkness noted that in prior versions of the Draft Plan an internal access road was running behind the houses located west of Douglas Line which wasn't considered desirable for the existing residents of Douglas Line. The proposed private access to this residential block would be a 20 foot lane with landscaping on the side to provide a buffer to adjoining residences. Mr.Willie asked if the service corridor and walkway on the north side of this block would be open for cars. Mr. Kirkness replied no. The Mayor asked how a private road would be described. Mr. Kirkness replied is a private driveway only for access for this one residential block. Ruth Boos asked how much money will the condominium needs to maintain the roads. Mr. Kirkness noted this amount would be set out in the condominium agreement, don't know at this point. Bob Davenport asked what the time frame for development is. Mr. Kirkness noted that this plan provides an opportunity for commercial along Havens Lake Road rather than just the commercial block. The Class EA process is huge. Councillor Leatham asked if the Ministry of Environment would specify the location of the wastewater plant? Mr. Pellerin responded that if the preliminary preferred wastewater servicing solution identified in Phase 2 is carried forward subject to ongoing First Nations, Public and Agency consultation, evaluation of alternative design concepts, plant locations and discharge locations will be evaluated in Phase 3 of the Class EA process involving additional opportunity for consultation. The Mayor thanked everyone for attending and noted that written comments can be submitted by July 11tH RES. NO. 1 Moved by Miller Seconded by Leatham RESOLVED that this Public Meeting held under the Planning Act and Environmental Assessment Act for lands located on Lot 6, Concession 14(Seaside) is hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 17th day of July, 2014, MAYOR CLERK ° MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 26,2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller(arrived at 10:15 a.m.), Dug Aldred, Richard Leatham STAFF PRESENT Norma Bryant, Clerk Heather James, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 26, 2014 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Aldred Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following date be adopted as printed and circulated: June 12, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES: Councillor Aldred reported that West Elgin High School cannot manufacture the bike rakes for us. The correspondence from the Elgin St.Thomas Public Health be brought back at the July 17th meeting. DELEGATIONS REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 1� June 26, 2014 .....Page 2 of 6 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS a) Drainage Apportionment—Wright Drain RES. NO. 3 Moved by Bodnar Seconded by Aldred RESOLVED that the Council approves the agreement on share of drainage assessment on the Wright Drain as requested by A&M Sacher under Section 65(2) of the Drainage Act. Original Assessment New Assessment Concession 11 Pt. Lot B 85.0 AC. 83.804AC. 1.196AC Benefit-$465.00 Benefit-$458.50 Benefit-$6.50 Outlet - $0 Outlet-$0 Outlet-$0 DISPOSITION: Carried b) Drainage Apportionment—Krause Drain RES. NO. 4 Moved by Leatham Seconded by Bodnar RESOLVED that the Council approves the agreement on share of drainage assessment on the Krause as requested by A&M Sacher Section 65 (2)of the Drainage Act. Original Assessment New Assessment Concession 10 Pt. Lot 1 80.0 AC. 78.234AC. 1.766AC Benefit-$140.00 Benefit-$140.00 Benefit-$0 Outlet - $160.00 Outlet-$156.50 Outlet-$3.50 DISPOSITION: Carried 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION a) Report—Port Glasgow Trailer Park RES. NO. 5 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Administrator/Treasurer re: Port Glasgow Trailer Park be accepted; AND that the following steps be taken: 1. The limit of total of 174 campsites be maintained in accordance with the Zoning By-law(no further reservations over the limit be taken); 2. Reduction of seasonal campsites be reduced to 153 through attrition from the current 165. 3. Change the Administration Policy TP-1.1 item 2.03 to"Trailer Owner(s)sell their trailer and new owner(s) may continue on the lot in which the trailer is located on, provided no one is on the waiting list wanting the lot and Advertising of Vacant Lots has been followed in item 2.01 of the policy; 4. Review the Municipality Management fees; !'gyp June 26, 2014 .....Page 3 of 6 RES. NO. 5 cont'd 5. That the transient booking for 2014 as of June 26, 2014 will be honoured. DISPOSITION: Carried b) Report—Energy Management Plan RES. NO. 6 Moved by Miller Seconded by Aldred RESOLVED that the report from the Financial Assistant re: Energy Consumption and Conservation be received; AND that the Energy Conservation and Demand Management Plan for the Municipality of West Elgin be adopted as presented. DISPOSITION: Carried 10. PLANNING 11.ACCOUNTS RES. NO. 7 Moved by Miller Seconded by Leatham RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#6A amounting to $1,206,768.15 in settlement of General, Road,Water, and Arena Accounts (including cheques#16921-17017) DISPOSITION: Carried CORRESPONDENCE: 1. Andrea Hunniford, Port Glasgow Trailer Park Operator re: number of transient sites 2. Elgin County—Land Division Appointments for 2015 3. Elgin County—copy of correspondence re: review of term limits of municipal councils 4. The Arts&Cookery Bank—thank you 5. AMO • Watch file—June 12, 2014 • Ontario Provincial Elation—Post-Election Members Update • AMO Watch file—June 19, 2014 6, Township of Malahide re: Natural Gas Limited RES. NO. 8 Moved by Leatham Seconded.by Miller RESOLVED that the above correspondence items 1,2,3,4,5-6 be received and filed. DISPOSITION: Carried All June 26, 2014 .....Page 4 of 6 CORRESPONDENCE-WEROWT—INDUSTRIAL WIND TURBINES PROJECTS PROPOSED FOR WEST ELGIN Also in attendance: Mac Ford, Jane Anderson, and Planner Heather James RES. NO. 9 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin will hear the delegation from Mac Ford and Jane Anderson Discussion on this correspondence was deferred until after the provincial election. Ms. Anderson requests that the municipal planner assist in preparing correspondence to the Ontario Power Authority and Minister of Energy opposing industrial wind turbines. Mr. Ford noted that the Premier has said she is open to consultation on turbines. The Mayor noted that Council has made their stand and reasons were given. None have been addressed. This fight is in Toronto, not West Elgin. The Planner noted that under the Green Energy Act, the municipality has no power. It becomes a legal matter if companies come into the municipality when it has been declared an unwilling host. Councillor Miller noted that Dutton/Dunwich prepared a business case and asks if we could follow a similar path. Councillor Leatham agreed that we need to continue the battle. RES. NO. 10 Moved by Miller Seconded by Leatham RESOLVED that Council direct that a Business Case be prepared on industrial wind turbine projects to support West Elgin being an "unwilling host"to be presented to Council on August 14,2014. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-43—Zone Amendment Sacher RES. NO. 11 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot 1, Concession 10,from the Agricultural(Al)Zone to the Special Agricultural (A2)Zone and to the 'site-specific'Agricultural (A1-98)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 12 Moved by Leatham Seconded by Miller RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot 1, Concession 10,from the Agricultural (Al)Zone to Special June 26, 2014 .....Page 5 of 6 RES. NO. 12 cont'd Agricultural (A2)Zone and to the`site-specific'Agricultural (A1-98) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-43—Zone Amendment —Sacher DISPOSITION: Carried 2. By-law No. 2014-44--Zone Amendment(Sacher) RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot B, Concession 11,from the Agricultural(Al)Zone to the Special Agricultural(A2)Zone and to the 'site-specific'Agricultural (A1-97)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO. 14 Moved by Bodnar Seconded by Aldred RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot B, Concession 11,from the Agricultural (Al)Zone to Special Agricultural(A2)Zone and to the`site-specific'Agricultural (A1-97) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-44—Zone Amendment —Sacher DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Delegation Re guest—AMO Conference Council will make a request to meet with the Minister of Energy to discuss industrial wind turbines and the new Minister of Health to discuss Beattie Haven. CLOSED SESSION RES. NO. 15 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • A proposed or pending acquisition or disposition of land (M.A.s.239(2)(c) • Litigation or potential litigation (M.A.s.239(2)(e) DISPOSITION: Carried RES. NO. 16 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried June 26, 2014 .....Page 6 of 6 RISE AND REPORT The Mayor reported that information on a pending sale of land was received and an update on a property standard issue. CONFIRMING BY-LAW RES. NO, 17 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on June 261h,2014 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.18 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to confirm the proceedings of the special meeting held on June 26th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-39— Confirming By-law June 26 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.19 Moved by Leatham Seconded by Miller RESOLVED that this Regular Meeting of Council shall adjourn at 11:45 a.m.to meet again on July 17, 2014. DISPOSITION: Carried These minutes were adopted on the 17th day of July, 2014. Mayor Cleric Qj MUNICIPALITY OF WEST ELGIN NOTICE OF PUBLIC HEARING APPLICATION FOR MINOR VARIANCE Matt and Jennifer Lerlersage-A-3114 8622 Furnival Road - Port Glasgow DATE/TIME: 9:30 a.m.Thursday,July 17",2014 LOCATION: West Elgin Municipal Building -22413 Hoskins Line- north of the Village of Rodney PURPOSE: To permit the replacement of a new single unit detached residential dwelling on an existing lot with no frontage on an open public road. The subject lands are situated on the east side of Furnival Road within the lakeshore Hamlet of Port Glasgow being west part of Lot 7, Concession 14. The subject lands have an area of 836.1 square metres (0.2 acres), a depth of 30,5 metres (100.0 ft) and a frontage of 27.4 metres (90.0 ft). The parcel is occupied by a building used for residential purposes. The lands are zoned Hamlet Residential (HR) in the Township of Aldborough Zoning By-law. Permitted uses include a single unit detached dwelling, converted dwelling, home occupation and accessory use. The owners are proposing to remove an existing single unit detached residential dwelling and replace with a new dwelling unit. The subject lands have access to an open, maintained County road (Furnival Road) through an adjacent municipal right-of-way. The owners will be required to enter into a Limited Services Agreement with the Municipality for access on to Furnival Road. The location of the subject lands are on the attached Schedule"A" map. The variance, if granted, would be subject to such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances. The subject lands are designated `Existing Built Area' in the West Elgin Official Plan. The granting of minor variances is permitted in accordance with Section 10.5.7 of the Official Plan. THIS IS A PUBLIC HEARING and you may appear before the Committee at that time, however, if you, a notified party, do not attend the hearing, the Committee can proceed in your absence and you are not entitled to any further notice of proceedings. WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the hearing. Requests for copies of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any, must be in writing and addressed to the Secretary- Treasurer. ADDITIONAL INFORMATION relating to this application is available between 8:30 a.m. and 4:30 p.m. at the Municipal Building(599) 785-0560 from the Municipal Planner, Heather James. DATED AT RODNEY this 27th day of June, 2014. Municipality of West Elgin Norma Bryant 22413 Hoskins Line Secretary-Treasurer P.O. Box 490 Committee of Adjustment Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 Email: nbryant0Dweste1pin.net SCHEDULE"A" FT I ,r ..�..-`7-'•^}•-'-Y-._.�_.__.._._�..._:_...-�'•--..r�_r.�.-*--.�. _ � . . ! T.-_-z _.�.....�....�., I -fir _ I' : SUBJECT LANDS 'S � - -- rl....�.. _I -. ' - - -i--• EXISTING -_L DWELLING -� A _.L L i gy jr f - .y �; I i ' i - - - NORTH 942 Iwo MUNICIPALITY OF WEST ELGIN CONSOLIDATED FINANCIAL REPORT DECEMBER 31,2013 INDEPENDENT AUDITOR'S REPORT To the Members of Council, Inhabitants and Ratepayers of the Municipality of West Elgin I have audited the accompanying consolidated financial statements of Municipality of West Elgin, which comprise the consolidated statement of financial position as at December 31, 2013 and the consolidated statements of operations and accumulated surplus, cash flows and changes in net financial assets for the year then ended, and a summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian generally accepted accounting principles, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted audit standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion,the consolidated financial statements present fairly, in all material respects,the financial position of the Municipality of West Elgin as at December 31, 2013 and its financial performance and its changes in cash flows and net financial assets for the year then ended in accordance with Canadian generally accepted accounting principles for municipalities as prescribed by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants. London, Canada July 17, 2014 LICENSED PUBLIC ACCOUNTANT Statement 1 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION DECEMBER 31,2013 (with comparative balances as at December 31, 2012) 2013 2012 FINANCIAL ASSETS Cash and short-term investments $ 5,681,829 $ 4,092,157 Taxes receivable 1,113,818 1,276,724 Accounts receivable 1,049,909 1196,228 7.845,556 7,565,109 LIABILITIES Accounts payable and accrued liabilities 435,525 615,670 Deferred revenue (note 6) 209,749 141,177 Net long-term liabilities (note 7) 352,340 401.827 997,614 1,158,674 NET FINANCIAL ASSETS 6,847,942 6,406,435 NON-FINANCIAL ASSETS Tangible capital assets - Schedule 1 (note 1) 45,013,816 45,966,659 Capital work in progress 553,912 615,253 Inventories 38,872 22,297 45.606.600 46,604,209 ACCUMULATED SURPLUS - Statement 2 $ 52,454.542 $ 53,010,644 The accompanying notes are an integral part of these financial statements. Statement 2 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31 2013 (with comparative balances for the year ended December 31, 2012) Budget Actual Actual 2013 2013 2012 REVENUE Property taxation $ 3,033,608 $ 3,096,723 $ 3,168,910 User charges 3,342,815 3,331,451 3,387,845 Government grants 2,487,506 2,508,181 2,522,412 Investment income 115,500 89,586 104,485 Penalty and interest on taxes 130,000 128,083 133,998 Other revenue 1,500 1.500 1.500 9.110,929 9,155.524 9_319 EXPENDITURES General government 942,530 837,350 823,937 Protection to persons and property 1,427,173 1,447,427 1,393,328 Transportation services 2,830,938 2,666,187 2,495,584 Environmental services 2,900,373 3,606,512 3,477,683 Health services 2,000 1,140 1,080 Recreation and cultural development 1,304,560 1,159,186 1,307,009 Planning and development 222,308 175.029 _ 200,230 9.629.882 %892.83 11 9.698.851 Excess operating revenues over expenditures (expenditures over revenues) (518,953) (737307) (379,701) OTHER REVENUES (EXPENDITURES) Government transfers related to capital 69,080 69,080 844,526 Donations and other revenues related to capital 164,081 136,235 164,081 Not gain(loss) on disposal of tangible capital assets (24.110) (188.078) 233,161 181,205 820.529 Excess revenues over expenditures for the year (285,792) (556,102) 440,828 Accumulated surplus, beginning of year(note 13) 53.010.644 53,010 51569.816 ACCUMULATED SURPLUS, END OF YEAR(note 8) $ 52,724,852 $ 52,454,542 $ 53,010,644 The accompanying notes are an integral part of these financial statements. Statement 3 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31,2013 (with comparative balances for the year ended December 31, 2012) 2013 2012 NET INFLOW(OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Excess revenues over expenditures - Statement 2 $ (556,102) $_ 440,828 Non-cash changes to operations Amortization 1,676,892 1,651,528 Net change in non-cash operating balances (A) L,197,652 (990,986) Net change in cash from operating activities 2.318.442 1,101,370 CAPITAL Acquisition of tangible capital assets 829,684) (2,605,710 Net loss on disposal of capital assets 105,635 223,024 Decrease (increase) in work in progress 61,341 425,928 Net change in inventories (16.575) 34,346 Net change in cash from capital activities (679,283) (1,922,412) FINANCING Net change in long term debt (,49,487) (69.681) Net change in cash and cash equivalents during the year 1,589,672 (890,723) Cash and cash equivalents, beginning of year 4,092357 4,982 880 CASH AND CASH EQUIVALENTS,END OF YEAR $ 5,.681,829 $_ 4,092,157 COMPRISED OF: Cash $ 5,681,829 $. 4,092,157 $ 5,681,829 $_4092157 (A) Non-cash operating balances includes taxes and accounts receivable, accounts payable and accrued liabilities and deferred revenue, The accompanying notes are an integral part of these financial statements. Statement 4 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31 2013 (with comparative figures for the year ended December 31, 2012) 2013 2012 Excess revenues over expenditures (expenditures over revenues) - Statement 2 $ (556,102) $ 440,828 Amortization of tangible capital assets 1,676,892 1,651,528 Acquisition of tangible capital assets (829,684) (2,605,710) (Gain) loss on sale of tangible capital assets 105,635 223,024 Decrease (increase) in work in progress 61,341 425,928 Acquisition of(disposal of) inventories (16,575) 34,346 Increase (decrease) in net financial assets 441,507 169,944 Net financial assets, beginning of year 6,406,435 6,236,491 NET FINANCIAL ASSETS,END OF YEAR $_ 6.847,942 $ 6,406,435 The accompanying notes are an integral part of these financial statements. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 The Municipality of West Elgin is a municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. Significant Accounting Policies The consolidated financial statements of the Municipality of West Elgin are prepared by management in accordance with generally accepted accounting principles for local governments as recommended by the Public Sector Accounting Board (PSAB) of the Canadian Institute of Chartered Accountants. The focus of PSAB financial statements is on the consolidated financial position of the Municipality and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Municipality and is the difference between financial assets and liabilities.t es. This information p resents the Municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. The following outlines the significant accounting policies: (a) Reporting Entity These consolidated statements reflect the assets, liabilities, revenues, expenditures and accumulated surpluses and changes in investment in non financial assets of the Municipality of West Elgin. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Four Counties Community Transportation Services Port Glasgow Yacht Club West Elgin Arena West Elgin Primary Water Supply System There are no non-consolidated entities. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 1. Significant Accounting Policies continued (b) Accounting for County and School Board Transactions The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards, and the County of Elgin are not reflected in the operations in these financial statements. (c) Trust Funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. (d) Accrual Accounting The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (e) Non-Financial Assets Non-financial assets are not available to discharge existing Iiabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year,together with the excess of revenues over expense, provides the Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The costs, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 25-50 years Buildings and structures 30-70 years Leasehold improvements term of lease Vehicles 3-20 years Information technology 3-10 years Equipment 5-40 years Roads 20-50 years Bridges and other structures 40-50 years MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31 2013 1. Significant Accounting Policies continued (e) Non-Financial Assets continued The Municipality has a capitalization threshold of$ 10,000, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. (f) Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. (g) Revenue Recognition Government grants and transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. (h) Deferred Revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. (i) Financial Instruments Financial instruments of the Municipality consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 1. Significant Accounting Policies continued (j) Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues an expenditures during the period. Actual results could differ from these estimates. (k) Budgets The Municipality's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2013 is reflected on the Consolidated Statement of Operations. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from the accumulated surplus and by the application of applicable grants or other funds available to apply to capital projects. 2. Tax Revenues Property tax billings are prepared by the Municipality based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Municipality were reviewed and new values established based on a common valuation date which was used by the the Municipality in computing the 2013 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments made necessary by the determination of such appeals will be recognized in the fiscal year they are determined and the effect shared with the County of Elgin and the appropriate school boards. 3. Trust Funds Trust funds administered by the municipality amounting to $ 1,062 (2012 - $ 1,537) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 4. Operations of School Boards and the Coun of Elwin Further to note 2, the taxation revenues of the school boards and County of Elgin are comprised of the following: School Boards County Taxation and user charges $ 1,225 $__2,.694 976 Requisitions $ 1,225,698 $ 2,694976 5. Pension Agreements The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of services and rates of pay. The amount contributed to OMERS for 2013 was $ 109,424 (2012 - $ 100,096) for current service and is included as an expenditure on the Consolidated Statement of Operations. 6. Deferred Revenue A requirement of the public sector accounting principles of the Canadian Institute of Chartered Accountants, is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Municipality are summarized as follows; 2013 2012 Federal gas tax $ 59,846 $ - Federal gas tax-transit 149,903 141,177 $ 209,749 $ 141,177 MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 7, Net Long-Term Liabilities - 2013 2012 (a) The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: Total long-term liabilities incurred by the municipality including those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to $ 465,412 $ 534,070 Of the long-term liabilities shown above, the responsibility for payment of principal and interest charges for tile drain loans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is (113,072) (132,243) Net long-term liabilities at the end of the year $ 352,340 $_ 401,827 (b) Of the long-term liabilities reported in (a) of this note, $ 313,028 in principal payments are payable from 2014 to 2018, and $ 39,312 from 2019 to 2020 and are recoverable from user rates. (c) Approval of the Ontario Municipal Board has been obtained for those pending issues of long-term liabilities and commitments to be financed by revenues beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by-law. The principal and interest payments required to service these pending issue and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. (d) The Municipality is contingently liable for long-term Iiabilities with respect to tile drainage loans, and for those for which the principal and interest had been assumed by other municipalities, school board and unconsolidated local boards, municipal enterprises, and utilities. The total amount outstanding as at December 31, 2013 is $ 113,072 (2012 - $ 132,243) and is not recorded on the Consolidated Statement of Financial Position. (e) The Municipality paid interest on long-term liabilities of$ 18,622 (2012 - $ 22,196). MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 8. Accumulated Surplus The accumulated surplus on the Consolidated Statement of Financial Position at the end of the year are comprised of the following: 2013 2012 Operating surpluses -for general reduction of taxation $ - $ 518,178 -for reduction of user fees 59,413 40,123 Invested in tangible capital assets 45,215,388 46,119,284 Reserves set aside for specific purpose 4,926,380 4,131,967 Reserves funds set aside for specific purpose 2,253,361 2.201,092, Accumulated surplus $ 52,454,542 $_53 010 644 9. Commitment The Municipality has contracted with OCWA to operate and maintain their water and wastewater systems. 10. Public Sector salary disclosure There were no employees paid a salary, as defined in the Public Sector Disclosure Act, 1996 of$100,000 or more. 11. Post-Closure Landfill Costs During 2007, the Municipality engaged a consultant to estimate the post-closure costs for the West Elgin Landfill site. It is estimated that it will cost $ 296,180 in 2007 dollars which will approximate $568,200 in the year 2022 which is the estimated year of closure. As of December 31, 2013, the Municipality has set aside $ 660,346 (2012 - $ 564,929) in the waste management reserve to fund these costs. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2013 12. Segmented Information Segmented information is presented on Schedule 2. The Municipality of West Elgin is a diversified municipality and provides a wide range of services to its citizens including police through contracted services, fire, transportation, environmental services, including water, wastewater and waste disposal and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. i U N � oho n o �n m vNi o oho � N F n C> m T n 0o N O m •.: v � vj rs? V) m a�a cM+i ado oPO N vi a0 ^� p N o 4A es 00 V1 M 00 'V C} 01 •' vj N m N N � 64 49 Vi 1D M T 01 60 DO H R .flr b N W �G M O G�0 ON Oi M 7 V7 NN i 9 fH rA W P y N W[ C rn o v9 p rq a r m ch oo v w w dH V� p m" m N N •--i � W p W o. a m O_ Q O G W N n o W D 7? M N � � m �p T � m 69 (s9 C eP oo �D v-i h •p y M M �D �D �M O H b4 &9 �p o0 00 O O, O e D O 4 Qn Ed wi v� z 0 ., F w H v O •C b.6 'O � •� G. N � �yy O LL U O q N N y 'O v M D O\ O T N N N �n �oo ooNN -�NO� M O O oa oa �O r(7,W M �D m"D N V M V1 00 N!I M O lO OHO U7 O M M N N a) F ea va qoMO 7 W O vii G D v3 as C Zb O O+ r�ao 00 ON R iV. O N o0 O 00 Q r N Ln N W 001 �Uv, �O a i V �d W FA V1 z AA � n� 69 Vi o W D W A N N M 2 col .� W 1 d � b W 4 a n o o C C>C-4 V) r- oo cq W ['� OMO dr o M un �O M cq G N a E" bs y F Z o�o � � nri H p w F � n � rn ^ rnoc nv o0 M O W.--i M 1 h %O M O � v Dn� neo v N a, t-- +o O r cic o V' sa to X o j fpx,2� r0 IE Pilot Project on Gray Line The Municipality of West Elgin and the West Elgin Nature Club are completing a Pilot Vegetation Management Project on Gray Line this year. The basis of the plan is to control the extent and timing of the cutting of the vegetation along the roadside of Gray Line. The first cut was completed on June 19 and the second cut will take place in late September or early October. Completing the first cut early in the season will ensure that native wildflowers are available to many economically-important insect pollinators (such as bees, butterflies, beetles and flies)throughout the summer when they are actively seeking nectar to build up energy for their reproductive needs. The late season second cut will also limit the impact on late summer pollinator populations such as bees and ensure that healthy populations of native wildflowers are available as a much needed source of nectar for migrating butterflies such as Monarchs. y i a �F f i f qrte Wunicipafity of Nest Elgin To: Council of the Municipality of West Elgin From: Rodney Fire Chief Jeff Slater Date: July 17 2014 Subject; establishing and Regulating By-Law Recommendation; That Council of the Municipality of West Elgin approves the Establishing and Regulating By-Laws for both the Rodney and West Lorne Fire Departments. Introduction: Municipal Councils have the authority, and are obligated under the Municipal Act and the Fire Protection and Prevention Act to authorize the Fire Departments to provide services for their residents. The By Law referred to do this is the-Establishing and Regulating By-Law. Previously I had indicated to Council that the current By-Law was inadequate and outdated.The new By-Law reflects the current information that is required to be contained within the E&R By-Law. It in effect gives the Fire Departments permission to provide the services that-,are approved by Council. Some services are mandated by the Province,others are.not. It further outlines the responsibilities and processes that occur within the Firp Departments. This document also serves to indicate training requirements,and to what level the training should be completed, awareness, operations,and technician. The Municipality of West Elgin is currently serviced by two Departments,West Lorne and Rodney, and as such will require two separate By-Laws. This current edition of the E&R By-Law was reviewed by Fire Chiefs,The Administrator Treasurer,and the Municipal Clerk,all of which recommend the passing of the appropriate By Law. Respectfully Submitted Reviewed By Jeff Slater Rodney Fire Chief Scott Gawley Al Beer West Lorne Fire Chief Administrator Treasu er THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW 2014- A BY-LAW TO ESTABLISH AND REGULATE THE RODNEY FIRE DEPARTMENT WHEREAS Section 8 of the Municipal Act, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising it's authority under the Act; AND WHEREAS Section 9 of the Municipal Act, S.O. 2001, c. 25, as amended, provides that that Section 8 and 11 shall be interpreted so as to confer broad authority on municipalities to: (a)enable municipalities to govern their affairs as they consider appropriate and (b)enhance their ability to respond to municipal issues; AND WHEREAS Part II , Section 5 (0.1)of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4 as amended, permitscouncil to enact a by-law to establish a fire department to provide fire protgfiand fire prevention services and for participating in an emergency fire _rogram c.25, s.475 (2); and, V_ _ AND WHEREAS the Corporation of tLot raNICIPAt OF WEST ELGIN has established a fire department com -_.-----known as Rodn __Fire Department; BE IT THEREFORE ENACTE----by the Mnicipaluncil of t -_Corporation of the Municipality of West Elgin,sows: By-law No.2014— Rodney Fire Dept. Page 2 1.08 "Emergency System"—shall mean a sprinkler system, standpipe system,fire extinguishing system, smoke control system, emergency power system,fire pump system, voice communication system or any other device monitored through a fire alarm system. 1.09 "Fee or Fess for Service"—shall mean in relation to this by-law and any other by-law pertaining to fire protection services, as amended from time to time or any successor by-law thereto, means any fee imposed for services and billed pursuant to the above as approved by Council. 1.10 "Fire Chief'-Shall mean the person appointed by by-law and such Fire Chief shall be the senior administrator and general manager of the fire department, and for the purposes of the FPPA shall be the Fire Chief and Chief Fire Official of the Municipality whose duty it shall be to perform all statutory functions of the Fire Chief and Chief Fire Official, and shall perform such other duties as prescribed by Council. The Fire Chief shall report to council as required by the Fire Protection and Prevention Act, 1997.The Fire Chief shall be responsible for all duties and responsibilities relegated by the FPPA. 1.11 "Fire Department"—shall mean the#i1` == _ rtment of the Municipality of West Elgin, Rodney Fire Department also knarru_ Rodilliey Fire Department, and shall include the Fire Chief, the Deputy Chi Captain(gftd all firefighters appointed by Council. —_ - 1.12 "Firefighter"—shall meaialhe Fire 'ef a •Rany other on appointed to the fire department and assigne underta-°ii`° =Utection seft- s, and includes a volunteer firefighter. — 1.13 "Fire Protecti.a� '*F-.eventio ----4ct 87( A)—shall mean the Fire Protection and Preve _Act,199- S.O. as- ;- -deed any regulation made under it. 1.14 "Fire °fp r nlbrrices hall me those sdk ces provided within the divisions of fir p res i�r�t_fi' e-_ 11,fire 99 ffety education, communication, training of pe�T—ns involve�dtn_t _rovisl - fir6=v2tectlon services rescue and emergency servicsnd the filer all tho } # es. 1.15 "Malicious Wat'—shall an ate-- ng act done intentionally by any person without just cause orse. 1.16 "Member" -shall an giopriteer firefighter and officer of the Rodney Fire Department. 1.17 "Motor Vehicle"—shall mean the same as prescribed in the Highway Traffic Act R.S.O. 1990 c. H.8, as amended. 1.18 "Mutual Aid"—shall mean a program to provide or receive assistance in the case of a major emergency in a municipality. 1.19 "Non-resident'—shall mean a person who is neither a property owner nor a tenant of a property within the Municipality of West Elgin 1.20 "Nuisance False Alarm"—shall mean the activation of a fire alarm system through a mechanical failure, equipment malfunction, improper installation of the system, or failure to maintain the system as prescribed by the Fire Code being O.Reg. 388197, as amended, but does not include the activation of a fire alarm system where the activation occurred as a result of the accidental damage to the system. 1.21 "Officer'—shall mean the Fire Chief, Deputy Fire Chief, Fire Captain(s)and any other such person as may be designated an officer from time to time by the Fire Chief. By-law No.2014— Rodney Fire Dept, Page 3 1.22 "Owner"—shall mean any person,firm or corporation having control over any portion of a building yard or other property under construction and includes persons of that building, yard or property as prescribed by O.Reg. 388197, as amended (The Ontario Fire Code). 1.23 "Platoon"—shall mean two companies of personnel operating two or more pieces of apparatus under the supervision of a Chief Officer. 1.24 "Property"—shall mean any public or private real property within the Municipality of West Elgin including buildings, structures, and erections of any nature and kind in or upon such lands, but excludes real property owned by the Federal or Provincial Crown. 1.25 "Rescue and Emergency Services"—shall mean any life or property saving activity that is unrelated to fire suppression and fire prevention but include emergency medical services, hazardous material response and specialized rescues including vehicle extrication, technical rope rescue, high/low angle rescue, confined space rescue, water& ice rescue,trench rescue= ecialized electrical rescue and elevator rescue and any other rescue or activity_=_roved by council and specified in Appendix C of this By-law. — 1.26 "Volunteer Fire Fighter"—shal °a firefight%who provides fire protection services either voluntarily or#ofiominal considattion, honorarium, training or activity allowance. - _ 2 Establishment -- -- The fire depart - =:-f r the fVluriicipiity ost Elgin and commonly known as Rodney Fire 7 nt is h y e blislMs ender the direction of the Fire Chief to provide firelQf6ction iluces armed suak her u__la—roved rescue and emergency services for th MunicipaUof W with Part II, Sections 2. (1), (2) 400 FI --A, as olifiined in Publicrt�Safety Guideline, PFSG 04-12-13, Sohe ` f_this� - 3 Comrgs—ltion—A fro Organic MP&I,Chart The fire deptment sha rbe rctured in a conformance with the approved Organizationd hart,Scftdule- ', forming part of this By-law. The fire department shall consist of Wre Chie rho is the head of the fire department as appointed by Council and such ftftabehM.Deputy Fire Chief, Fire Captains, Fire Fighters and clerical staff as may 9 t_ rized or considered necessary from time to time by Council, in order for the Frre Department to perform fire protection services, rescue and emergency services for the municipality in an efficient and effective manner. Further,the provision of fire protection services and other rescue and emergency services to any municipality outside of the territorial jurisdiction of the Municipality of West Elgin is permissible through Automatic Aid, Mutual Aid,this By-law or any other agreement between said municipality and the Corporation of the Municipality of West Elgin. 4 Fire Chief—Responsibilities and Authority (a) The Fire Chief shall be the head of the Fire Department and shall report to Council as required by the FPPA,through the Administrator/Treasurer and be responsible for the proper administration and efficient and effective operation of the fire department including the delivery of approved programs and services and is generally responsible for the following operational matters: i) For the care and protection of all property belonging to the fire department; By-law No.2014— Rodney Fire Dept, Page 4 ii) For arranging the provision necessary and proper facilities, apparatus, equipment and supplies for the fire department; iii) For determining and establishing in conjunction with Council through the Administrator/Treasurer,the qualifications and criteria for employment or appointment and the duties of all officers,firefighters and administrative staff of the fire department; iv) For the conduct and discipline ranging from reprimand to dismissal of any officer, or member of the Fire Department; V) For preparing, or upon approval by Council, coordinating, implementing and maintaining a Master Fire Service Plan and program for the municipality , and any other such similar plans required by the Fire Protection and Prevention Act, and any other such Act or Regulation as may be proclaimed by the Government of Ontario and the Government of Canada. vi) For assisting with any other,ju-�=l—f �oofficial in an emergency declared by the Head of Council, the Prem' = ntario, or the Prime Minister of Canada; Aky vii) For reporting to the W-_ i ate crow Sattorney, or other prosecutors, or law enforcement orMr officer the fad - pon the evidence in any case in which there is reasonO.Lbelieve that a firs been the result of criminal intent or neglience or i t rich thfte is reaftto believe an offence has been commidIUM-rider the- By-law No.2014- Rodney Fire Dept. Page 5 iii) Recovery of expenses incurred by such necessary actions for the corporation in the manner provided through the Municipal Act and the Fire Protection and Prevention Act. (c) The Fire Chief shall be responsible for the enforcement of this by-law and the development and enforcement of all general orders, policies, standard operating guidelines, procedures, and rules and regulations established under this By-law and for the enforcement of any other by-law of the Corporation respecting the administration and operation of the Fire Department, and shall review periodically such laws and may, for this purpose, establish advisory committees consisting of officers and other persons (including members of general public) as the Fire Chief may determine necessary from time to time to assist him in the discharge of this duty. (d) The Fire Chief shall periodically review, revise or terminate, as required general orders, policies, procedures and rules of the fire department. (e) In the case of by-laws, including thi =`=aw, recommend to Council through the Administrator/Treasurer, such ameffidments, as the Fire Chief considers appropriate. (f) The Fire Chief shall have all ers, righ%1, nd uties assi gned to a Fire Chief under the Fire Protectio Prevention 97, including without limitation the authority to enforce c6ftiance with the Firmsgfipde made under this Act. (g) The Fire Chief shallde Iia'iR9wdtj Office oftle Fire Marshal of Ontario and any other office dk r izatio`r required by Co�r il or as considered necessary_d_visable � Eire C` f for the proper administration and efFicient -0f therk na rtmend the effective management of fire protectia_n-services9fifar the{flrp_o (h) j- By-law No.2014-- Rodney Fire Dept. Page 6 (e) On property beyond the municipal boundary where the Fire Chief or designate determines immediate action is necessary to preserve life or property and the appropriate department is notified to respond and assume command of establish alternative measures, acceptable to the fire chief or his designate E Deputy Fire Chief In addition to the Fire Chief, Council shall appoint a Deputy Fire Chief.The Deputy Fire Chief shall be the second ranking officer of the Fire Department and shall be subjected to and shall obey all orders of the Fire Chief and shall perform such duties as are assigned by the l=ire Chief, and shall,when the Fire Chief is not available, have the powers and perform the duties of the Fire Chief. 7 Divisional Responsibilities Designated by Fire Chief Each division of the fire department is the responsibility of the Fire Chief and is under the direction of the Fire Chief or a member designated by the Fire Chief. Designated members shall report to the Fire Chief oqAJ&isions and activities under their supervision and shall carry out all ordelsorfhe Fire Chief. 8 Supervision of Personnel - The officers, members and ot4rec=_-administrative� ces staff personnel of the Fire Department while on duty shal _under the directMa.nd control of the Fire Chief or the next ranking officer 9 Eligibility for Appointm N Any person± --becomes m b-er o'fth_e Fire Department shall fill out an application off providd4s&Lby thAtziire.-_ &.A a plication forms will be received by the Fire Chief aimed reviewi py t9E By-law No.2014- Rodney Fire Dept. Page 7 (i) Respond to the fire hall when called so as to efficiently and effectively attend the emergent and non-emergent alarms in a timely fashion, suitable to the satisfaction of the Fire Chief, and be able to maintain the minimum attendance levels as required by the general orders, policies, standard operating guidelines, procedures, rules and regulations made under this by-law and currently maintain the same. 10 Probationary Period for New Appointees Persons appointed as probationary firefighters to the Fire Department shall be on probation for a period of 12 months, during which period they shall take such special training and examination, as may be required by the Fire Chief. 11 Dismissal-Probationary Appointees If a probationary member appointed to fire protection services fails any such training and examinations or his or her prescribed duties, the Fire Chief may dismiss said member pursuant to corporate policy ande rQ_cedure. 12 Appointment of Member Following the successful compJOiof the proAtion term, the Fire Chief may recommend to Council,throu 1b Administratar��reasurer, the appointment of the person as a member of the FiTO-& partment. 13 General Duties and Re onsibilit =_ dance, Pr6ft9ion (a) Members shp&conduct-beris Lyes ir`t-accordance with rules and regulations of the Fir ==. , est i�she --- ScModule `C' of this by-law and shall give their w and un- ided anti_- ile olagduty,to the efficient operation of the Fire De�p rtmenf 7 V sha rg ntl z7 1 faithfully perform the duties es° 'i nsd tot m to tfi By-law No,2014— Rodney Fire Dept. Page 8 amended from time to time, 18 General That this by-law shall come into force and effect upon final adoption thereof. 19 Repealed That By-law No.2000-23 is hereby repealed. 20 Schedules Schedules A, B, C, D, E are deemed to be an integral part of this by-law. READ A FIRST AND SECOND TIME THIS DAY OF 2013. READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2013. -= =- low NMI MAYOR By-law No.2014— Rodney Fire Dept. Page 9 BY-LAW NO. 2014- SCHEDULE "A" APPROVED DELIVERY OF CORE SERVICES YES SERVICE APPROVED BY COUNCIL Present)y trained, equipped and providing service NO SERVICE NOT APPROVED BY COUNCIL ILLS LIMITED LEVEL OF SERVICE APPROVED BY COUNCIL PEN PENDING COUNCIL APPROVAL Requires ade uate training and 1 orequipment NA NOT APPLICABLE EMERGENCY RESPONSE 1 Basic Fi ref i hter-no expected rescue YES 2 Structural firefighting-including rescue . YES 3 Vehicle Firefighting _ YES 4 Grass, Brush, Forest YES 5 Marine Firefighting, SHORE BA =a — YES 6 Automatic Aid _ _ YES 7 Mutual Aid — YES 8 Tiered Medical Response= 0n__-inute Ei4CS.d_iZAED a4 2. YES administration • Nam W_ 9 Awareness level ,_-Hazard:aus M rials YES 10 Operations LevelMOR Hazardo s-Ma' _rials == NO 11 Technician le.VAL -H rdou By-law No.2014— Rodney Fire Dept, Page 10 BY-LAW NO.2014- SCHEDULE "A" FIRE PREVENTION AND PUBLIC EDUCATION 1 Selection of Appropriate ro rams YES 2 Role of Chief Fire Official YES 3 Role of Assistant to the Fire Marshal -prevention YES 4 Input into Fire Prevention Policy Development YES 5 Code Development input YES 6 Development of Fire Prevention By-laws YES 7 Interaction with building departments YES 8 Interaction with other Government Agencies YES 9 Inspection Practices including: -complaints inspections YES -conducting routine inspection per Fire Prevention Policy PEN -dealing with code compliance issues(mandated) YES -enforcing Municipal By-laws Aw NO -conducting inspections, preparing reportsMnnd ssuing written YES responses to requests - - requested inspections YES Issuing permits NO 10 Public Education including __- providing routine education progmM s-as per fire revem-5n policy YES -facilitating SmokeAlarmbtiatives ISM. By-law No.2014— Rodney Fire Dept, Page F I BY-LAW NO. 2014- SCHEDULE"A" FIRE ADMINISTRATION 1 Planning and growth practices including: -master planning YES -evaluating programs and services YES projecting station locations and reallocations YES -determining staffing levels and assignments YES -co-coordinating with other EMS YES -co-coordinating development with other community departments YES -co-coordinating with other Counties/districts/regions YES 2 Financial$records analysis practices including: -co-coordinating use of information from Suppression activities YES -cc-coordinating use of activities from Fire Prevention Activities YES -transitional adjustments for Capital Stock YES -input into level of service issues based on �ble fundin YES -developing, controlling and monitoring b YES -co-coordinating with department divisio YES -ldejiNing alternate sources of rev WA nd feesft service YES -operating =— - YES -ca ital YES urchasin _ YES 3 Records management inctf----adin : By-law No.2014– Rodney Fire Dept. Page 12 BY-LAW NO. 2014- SCHEDULE"A" COMMUNICATIONS 1 RESOURCE CENTRE 1 Dispatch services including: -liaising with dispatch centres YES -providing access points for operational supervisors YES -receiving emergency calls YES -dispatching of appropriate resources YES -providing ongoing resources to operation during emergencies YES -compiling emergency response data and inputting of information in YES data bases -sharing data with other department divisions YES -sharing data with other Municipal departments YES -accessing information from other sources YES 2 Technology issues including AL -maintaining and repairing communicatiorj �s and components NO both routine and emer enc -providing technics(support By-law No.2014— Rodney Fire Dept. Page E3 BY-LAW NO.2414- SCHEDULE "A" MAINTENANCE 1 Fleet and equipment maintenance practices including: Maintaining fleet and equipment(both emergency and routine) YES -providing annual testing programs YES -mechanical worthiness YES -Ministry of Labour requirements YES -pump capacity and certification YES -specification development YES -acceptance testing and approval of new apparatus and equipment YES -maintaining specialized equipment i.e. SCBA NO -central supply facility NO 2 Facilities maintenance including: -maintenance of station infrastructure — YES 3 Providing input re;design and construction_ iderations of new YES stations A— — — i By-law No.2014— Rodney Fire Dept, Page 14 BY-LAW NO. 2014- SCHEDULE "A" SUPPORT SERVICES (SHARED MUNICIPAL/FIRE DEPARTMENT FUNCTIONS) 1 Purchasing practices including: -bulk purchasing through local and area organizations YES -developing standardized specifications for all apparatus and YES equipment 2 Financial practices including: -financial analysis YES - liaisin with other area departments YES -coordinating day to day financial services YES 3 Risk Management Practices including: -ass ssing changing risk YES -operation alizin risk management into e"unction YES providing insurance == YES revention planning -` — YES -risk avoidance _ By-law No.2414— Rodney Fire Dept. Page 15 BY-LAW NO. 2014- SCHEDULE "B " FIRE DEPARTMENT ORGANIZATION CHART COUNCIL ADMINISTRATOR I TREASURER FIR -_ IEF Nak DEP�TFIRLL— EF "009a- -. _PTA JNS - IEFIHTERS 6 MAXIMUM 22 IN DEPARTMENT By-law No.2014— Rodney Fire Dept, Page 16 BY-LAW NO.2014- SCHEDULE "C " GENERAL DUTIES AND RESPONSIBILITIES Rodney Fire Department Fire Chief In addition to the roles and responsibilities established by this By-law, the Fire Chief will act in accordance with all policies and procedures as established by the Council, and is responsible for the general competencies and performance outcomes for the position of Fire Chief as outlined in the Ontario Fire Chief Standard established by the Professional Standards Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Council. The Fire Chief, or his designate will conduct fire safety inspections, assist and enforce property owners with respect to matters of compli- rith the Ontario Fire Code The Fire Chief reports_to By-law No.2014— Rodney Fire Dept. Page 17 Professional Standard Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Captain reports to the Fire Chief or Deputy Fire Chief. Firefighter In addition to the roles and responsibilities established by this By-law, and all general orders, policies, standard operating guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief,the Firefighter is responsible for the general competencies and performance outcomes for the position of Firefighter as outlined in the Ontario Firefighter Standard established by the Professional Standard Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Firefighter reports to the Company Officer. ATI Am qW MR AM By-law No.2014— Rodney Fire Dept. Page Is BY-LAW NO. 2014- SCHEDULE "D" ATTENDANCE REQUIREMENTS 1. Monthly meetings as scheduled 2. Two (2)monthly training sessions as scheduled Training shall be based on the Ontario Fire Standards, Ontario Fire Fighter Curriculum, or current NFPA(National Fire Protection Agency Standards) Each section of the standards completed shall be endorsed by the Trainer/Facilitator, Fire Chief or Designate. 3. All members of the Rodney Fire Departmetmust attend a minimum 80% of training opportunities unless permission has_=_err granted from the Fire Chief for special or unusual circumstances. Failuz, ------�d so may lead to discipline and or dismissal. — - 4. The fiscal year for the RodneW Department,i luding all training opportunities is from December 1 to Member 30. - _ NT__- By-law No.2014— Rodney Fire Dept. Page 19 BY-LAW NO.2014- SCHEDULE"E" PROMOTION PROCESS Any member of the Department having five (5)years firefighting experience may make application in writing to the Fire Chief to qualify for a promotion in rank. The Fire Chief and the Deputy Chief shall review all applications for promotion and the successful applicant shall be chosen based on the applicant's experience, fire and station record, training record and any tests and interviews as may be required by the Fire Chief. The name of the successful applicant along with the Fire Chiefs recommendation for promotion shall be presented to Council for final approval. Department seniority can also be used as a deter pining factor for promoting individuals who are relatively equal in skill an_.des. This promotional procedure does notgWo the Fir thief and Deputy Chief positions. These positions are filled, uncil appointment. NWL There will be a twelve(12) mo batio;—- _i - =r any Fire it er hired. If a firefighter is pro aptain�here sFaII be-a��u_velve(12) month probation period. =- _ _. �..- Any firefigh e q r otefito-a Co n positron shall dq ompany officer course a5_ ;the'0-ntario- C-_ IT g urri im. _ - THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW 2014- A BY-LAW TO ESTABLISH AND REGULATE THE WEST LORNE FIRE DEPARTMENT WHEREAS Section 8 of the Municipal Act, S.O. 2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising it's authority under the Act; AND WHEREAS Section 9 of the Municipal Act, S.O. 2001, c. 25, as amended, provides that that Section 8 and 11 shall be interpreted so as to confer broad authority on municipalities to: (a)enable municipalities to govern their affairs as they consider appropriate and (b)enhance their ability to respond to municipal issues; AND WHEREAS Part 11 , Section 5(0.1)of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4 as amended, permits the council to enact a by-law to establish a fire department to provide fire protection and fire prevention services and for participating in an emergency fire services program c.25, s.475 (2); and, 'r AND WHEREAS the Corporation of the MUNICIPALW OF WEST ELGIN has established a fire department commonly known¢as Wes—--- rne Fire Department; BE IT THEREFORE ENACTED by the Mu�rfiiripal Gouncil of t 1e Corporation of the Municipality of West Elgin, as follows: APFF 1 Definitions In this by-law, unless the conteazan!ise requires, the following terms shall have the meanini dicaa- r �. 1.01 "Approved"- shalkm can 49provedgky Council 1.02 "Automatic A LdIshMean any agreement under which a municipality agrees to-_ ovini esponse to fires, rescues and emergencies that may ccur in paTkof another municipality where a fire department in the munid@&y is cable of responding more quickly than any fire department Ruatedgin the other municipality; or a municipality agrees to provide a supplintal response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department is capable of providing the quickest supplemental response to fires, rescues and emergencies occurring in the part of another municipality. 1.03 "Administrator/Treasurer'—shall mean the person appointed by Council to act as chief administrative officer for the Corporation. 1.04 "Company"—shall mean a complement of firefighting personnel operating one or more pieces of apparatus under the supervision of an officer. 1.05 "Corporation"—shall mean the Corporation of the Municipality of West Elgin 1.06 "Council"—shall mean the Council of the Municipality of West Elgin 1.07 "Deputy Fire Chief'—shall mean the person or persons appointed by Council to act on behalf of the Fire Chief of the fire department in the case of an absence or a vacancy in the office of Fire Chief By-law No.2014— West Lorne Fire Dept. Page 2 1.08 "Emergency System"—shall mean a sprinkler system,standpipe system,fire extinguishing system, smoke control system, emergency power system,fire pump system, voice communication system or any other device monitored through a fire alarm system. 1.09 "Fee or Fess for Service"—shall mean in relation to this by-law and any other by-law pertaining to fire protection services, as amended from time to time or any successor by-law thereto, means any fee imposed for services and billed pursuant to the above as approved by Council. 1.10 "Fire Chief'-Shall mean the person appointed by by-law and such Fire Chief shall be the senior administrator and general manager of the fire department, and for the purposes of the FPPA shall be the Fire Chief and Chief Fire Official of the Municipality whose duty it shall be to perform all statutory functions of the Fire Chief and Chief Fire Official, and shall perform such other duties as prescribed by Council. The Fire Chief shall report to council as required by the Fire Protection and Prevention Act, 1997.The Fire Chief shall be responsible for all duties and responsibilities relegated by the FPPA. 1.11 "Fire Department"—shall mean the fire departm�gt of the Municipality of West Elgin, West Lorne Fire Department also known as Est Lorne Fire Department, and shall include the Fire Chief,the Deputy Chief, Fi��---- ain(s)and all firefighters appointed by Council. Ilk- 1.12 "Firefighter"—shall mean the Fire Ci?%ief andfany other person appointed to the fire department and assigned to undertafrprotection services, and includes a volunteer firefighter. 1.13 "Fire Protection and Preventio _---Ac 1M97 (PPPA)—shall mean the Fire Protection and Prevention Act,1 99 - ,' -_S.O. � a ded and any regulation made under it. 1.14 "Fire Protection S ices 9§hall rRean those services provided within the divisions of fire suppression,fir e fie-- 1% irgsafety education, communication, training of persons invq_Qn th rovision of fire protection services rescue and emergency services add the d4liuer f all those services. :w 1.15 "Malicious-A__-et"—shafflmean a wrong act done intentionally by any person without just cause oreus 1.16 "Member"—shall mean a volunteer firefighter and officer of the Rodney Fire Department. 1.17 "Motor Vehicle"—shall mean the same as prescribed in the Highway Traffic Act R.S.O. 1990 c. H.B, as amended. 1.18 "Mutual Aid"—shall mean a program to provide or receive assistance in the case of a major emergency in a municipality. 1.19 "Non-resident"—shall mean a person who is neither a property owner nor a tenant of a property within the Municipality of West Elgin 1.20 "Nuisance False Alarm"—shall mean the activation of a fire alarm system through a mechanical failure, equipment malfunction, improper installation of the system, or failure to maintain the system as prescribed by the Fire Code being O.Reg. 388197, as amended, but does not include the activation of a fire alarm system where the activation occurred as a result of the accidental damage to the system. 1.21 "Officer"—shall mean the Fire Chief, Deputy Fire Chief, Fire Captain(s) and any other such person as may be designated an officer from time to time by the Fire Chief. By-law No.2014— West Lorne Fire Dept. Page 3 1.22 "Owner"–shall mean any person,firm or corporation having control over any portion of a building yard or other property under construction and includes persons of that building, yard or property as prescribed by O.Reg. 388197, as amended (The Ontario Fire Code). 1.23 "Platoon"–shall mean two companies of personnel operating two or more pieces of apparatus under the supervision of a Chief Officer. 1.24 "Property"–shall mean any public or private real property within the Municipality of West Elgin including buildings, structures, and erections of any nature and kind in or upon such lands, but excludes real property owned by the Federal or Provincial Crown. 1.25 "Rescue and Emergency Services"–shall mean any life or property saving activity that is unrelated to fire suppression and fire prevention but include emergency medical services, hazardous material response and specialized rescues including vehicle extrication,technical rope rescue, high/low angle rescue, confined space rescue,water&ice rescue,trench rescue, specialized electrical rescue and elevator rescue and any other rescue or activity approved by council and specified in Appendix C of this By-law. 1.26 "Volunteer Fire Fighter"–shall mean a firefi -r__who provides fire protection services either voluntarily or for a nominalonsi-tion, honorarium, training or activity allowance. 2 Establishment The fire department for the fVMinnrd lity o-'%N st Elgin and commonly known as West Lorne Fire Department is here es lis dMnder the direction of the Fire Chief to provide fire protectiann slices -r; uch other approved rescue and emergency services for the Mu-rtp� of est Elgin in accordance with Part II, Sections 2. (1), (2) & (3) if the FP__las alined in the Public Fire Safety Guideline, PFSG 04-12-13, Schedule `A' of thftPLuD 3 Compo stiff-A AWA Organizational Chart The fire department call be structured in a conformance with the approved Organizatioriffl_ha Schedule `B',forming part of this By-law. The fire department shall consist oa------ e Chief who is the head of the fire department as appointed by Council and suchvnumbers of Deputy Fire Chief, Fire Captains, Fire Fighters and clerical staff as may be authorized or considered necessary from time to time by Council, in order for the Fire Department to perform fire protection services, rescue and emergency services for the municipality in an efficient and effective manner. Further, the provision of fire protection services and other rescue and emergency services to any municipality outside of the territorial jurisdiction of the Municipality of West Elgin is permissible through Automatic Aid, Mutual Aid, this By-law or any other agreement between said municipality and the Corporation of the Municipality of West Elgin. 4 Fire Chief–Responsibilities and Authority (a) The Fire Chief shall be the head of the Fire Department and shall report to Council as required by the FPPA, through the Administrator/Treasurer and be responsible for the proper administration and efficient and effective operation of the fire department including the delivery of approved programs and services and is generally responsible for the following operational matters: i) For the care and protection of all property belonging to the fire department; By-law No.2094— West Lorne Fire Dept. Page 4 ii) For arranging the provision necessary and proper facilities, apparatus, equipment and supplies for the fire department; iii) For determining and establishing in conjunction with Council through the AdministratorlTreasurer,the qualifications and criteria for employment or appointment and the duties of all officers,firefighters and administrative staff of the fire department; iv) For the conduct and discipline ranging from reprimand to dismissal of any officer, or member of the Fire Department; v) For preparing, or upon approval by Council, coordinating, implementing and maintaining a Master Fire Service Plan and program for the municipality, and any other such similar plans required by the Fire Protection and Prevention Act, and any other such Act or Regulation as may be proclaimed by the Government of Ontario and the Government of Canada. vi) For assisting with any other public official in an emergency declared by the Head of Council, the Premiere of Ontario, or the Prime Minister of Canada; vii) For reporting to the appropriate c_a-+rr rattorney, or other prosecutors, or law enforcement or other officer tFie fa �_upon the evidence in any case in which there is reason to belre that a fins been the result of criminal intent or negligence or in=+ fich there is reason to believe an offence has been committed under th e-ire-Ttection and Prevention Act, 1997; viii) For keeping accurards, nvenient form for reference, of all fires, inspections, rescues�and9gtr-.emergencies responded to by the Fire Department r manr ei g s Unt with the applicable records manager dlfto oies i the Municipality of West Elgin. _ ix) For kee_ ° - -= [ records as may be required by Council, x) FPr pre r�ng- d presenting periodic reports to the Council through the =Administr rfTW-asurer as requested and any other specific reports r ested t +Council; and, A) For ring and presenting the annual budget estimates of the Fire Department to Council through the Administrator[Treasurer and for exercising control over the budget approved by Council for the Fire Department. (b) The Fire Chief shall further take all proper measures for the prevention, control and extinguishment of fires and the protection of life and property and the management of emergencies within the territorial jurisdiction of the municipality provided that such general orders, policies, procedures, rules, regulations and other measures do no conflict with the provisions of this by-law or any other by- law of the municipality, and shall exercise all powers mandated by the Fire Protection and Prevention Act, and without restricting the generality of the foregoing shall be empowered to authorize: i) pulling down or demolishing any building or structure to prevent the spread of fire, or for the reason of public safety, and ii) all necessary actions which may include boarding up or barricading of buildings or property to guard against fire or other danger, risk or accident, when unable to contact the property owner, and Sy-law No.2014— West Lorne Fire Dept. Page 5 iii) Recovery of expenses incurred by such necessary actions for the corporation in the manner provided through the Municipal Act and the Fire Protection and Prevention Act. (c) The Fire Chief shall be responsible for the enforcement of this by-law and the development and enforcement of all general orders, policies, standard operating guidelines, procedures, and rules and regulations established under this By-law and for the enforcement of any other by-law of the Corporation respecting the administration and operation of the Fire Department, and shall review periodically such laws and may,for this purpose, establish advisory committees consisting of officers and other persons (including members of general public) as the Fire Chief may determine necessary from time to time to assist him in the discharge of this duty. (d) The Fire Chief shall periodically review, revise or terminate, as required general orders, policies, procedures and rules of the fire department. (e) In the case of by-laws, including this by-law, recommend to Council through the Administrator/Treasurer, such amendments, as the Fire Chief considers appropriate. (f) The Fire Chief shall have all powers, nc f and duties assigned to a Fire Chief under the Fire Protection and Prevenflworl.A N_997, including without limitation the authority to enforce complian -wlth the Fode made under this Act. (g) The Fire Chief shall provide liarNn_wiff the Office of the Fire Marshal of Ontario and any other office or or anizati -----mss required by Council or as considered necessary or advisable; Fire C4ftf for the proper administration and efficient operation of the Fire Department and the effective management of fire protection service&-ifortheSo_F1zoratVW (h) The Fire Chimay rze su officers, members and administrative staff of the Fire Departure#a = iSief may determine,from time to time,to assist in the perfoI--_a�c�--_phis duties. (i) WK Fire Chi deg nates a member to act in the place of himself or another officdWhe fire�jepartment, such member,when so acting, has all of the powers SAW shall-perform all duties of the officer replaced. 5 Authority to Leave Municipal Limits The fire department shall not respond to a call with respect to a fire or emergency outside the limits of the municipality except with respect to a fire or emergency: (a) That, in the opinion of the Fire Chief or designate representative of the fire department, threatens property in the municipality or property situated outside the municipality that is owned or occupied by the municipality. (b) In a municipality with which an approved agreement has been entered into to provide fire protection services which may include automatic aid. (c) On property with which and approved agreement has been entered into with any person or corporation to provide fire protection services. (d) At the direction of the Fire Chief,to a municipality authorize to participate in any county, district or regional mutual aid plan established by a fire coordinator appointed by the fire marshal or any other similar reciprocal plan or program. By-law No.2014— West Lorne Fire Dept. Page 6 (e) On property beyond the municipal boundary where the Fire Chief or designate determines immediate action is necessary to preserve life or property and the appropriate department is notified to respond and assume command of establish alternative measures, acceptable to the fire chief or his designate 6 deputy Fire Chief In addition to the Fire Chief, Council shall appoint a Deputy Fire Chief,The Deputy Fire Chief shall be the second ranking officer of the Fire Department and shall be subjected to and shall obey all orders of the Fire Chief and shall perform such duties as are assigned by the Fire Chief, and shall,when the Fire Chief is not available, have the powers and perform the duties of the Fire Chief. 7 Divisional Responsibilities Designated by Fire Chief Each division of the fire department is the responsibility of the Fire Chief and is under the direction of the Fire Chief or a member designated by the Fire Chief. Designated members shall report to the Fire Chief on divisions and activities under their supervision and shall carry out all orders of the Fire Chief. 8 Supervision of Personnel The officers, members and other admin ti ve vices staff personnel of the Fire Department while on duty shall be unr•the direction}and control of the Fire Chief or the next ranking officer. 9 Eligibility for Appointment Any person wishing to becomi rn-M.b_er othe Fire Department shall fill out an application form provid gLoy th =_ hi All application forms will be received by the Fire Chief and r lew=by It-Fire Chief and Deputy Fire Chief. _AW Every applicant ave By-law No.2014— West Lorne Fire Dept. Page 7 (i) Respond to the fire hall when called so as to efficiently and effectively attend the emergent and non-emergent alarms in a timely fashion, suitable to the satisfaction of the Fire Chief, and be able to maintain the minimum attendance levels as required by the general orders, policies, standard operating guidelines, procedures, rules and regulations made under this by-law and currently maintain the same. 10 Probationary Period for New Appointees Persons appointed as probationary firefighters to the Fire Department shall be on probation for a period of 12 months, during which period they shall take such special training and examination, as may be required by the Fire Chief. 11 Dismissal—Probationary Appointees If a probationary member appointed to fire protection services fails any such training and examinations or his or her prescribed duties, the Fire Chief may dismiss said member pursuant to corporate policy and procedure. 12 Appointment of Member , . Following the successful completion of the_&Lotion term,the Fire Chief may recommend to Council,through the Adrr dgtrat jCr asurer, the appointment of the person as a member of the Fire Depadifent. 13 General Duties and Responsibility,A dance, Promotion (a) Members shall conduct 11_6�vesiiccordancewith rules and regulations of the Fire Department, estdRiM h Sdhedule'C' of this by-law and shall give their whole and and vided attet on While on duty, to the efficient operation of the Fire Depart.d0ft d sl—diligently and faithfully perform the duties assigned to Orn to tom_best '�--�#•-their ability. (b) Memberegarge_fuftr required to follow the attendance requirements as outlined in Ss�-J1�r dul,640 of- s by-Law. —V (c) Membdo wising—�o be promoted within the Fire department must follow the proces9W&outltTed in Schedule 'E'of this by-Law. 14 Remuneration, Terms and Conditions of Appointment Working conditions, honorarium and other terms of conditions of appointment of the Fire Chief, Deputy Fire Chief, officers, Fire Fighters and members of administrative services shall be determined by Council. 15 Discipline and Suspension of Members The Fire Chief may reprimand, suspend or recommend dismissal of any member for insubordination, inefficiency, misconduct, tardiness or for noncompliance with any of the provisions of this by-law or general orders, policies, standard operating guidelines, procedures, departmental rules or regulations that, in the opinion of the Fire Chief, would be detrimental to discipline of the efficiency of the fire department 16 Termination Procedures The procedures for termination prescribed in the Corporation's Human Resources Policy shall apply to all firefighers. 17 Fees for Service Fees for service shall be in accordance with the Fees and Charges By-law—Fire as By-law No.2014— West Lorne Fire Dept. Page 8 amended from time to time. 18 General That this by-law shall come into force and effect upon final adoption thereof. 19 Repealed That By-law No. is hereby repealed. 20 Schedules Schedules A, B, C, D, E are deemed to be an integral part of this by-law. READ A FIRST AND SECOND TIME THIS DAY OF 2014. READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2014. A AW MAYOR 1W CLMORK NNW Off - By-law No.2014- West Lorne Fire Dept. Page 9 BY-LAW NO.2014- SCHEDULE "A" APPROVED DELIVERY OF CORE SERVICES YES SERVICE APPROVED BY COUNCIL Presently trained, equipped and providing service NO SERVICE NOT APPROVED BY COUNCIL LLS LIMITED LEVEL OF SERVICE APPROVED BY COUNCIL PEN PENDING COUNCIL APPROVAL Re wires ode uate training and 1 orequipment NA NOT APPLICABLE EMERGENCY RESPONSE 1 Basic Firefighter-no expected rescue YES 2 Structural firefighting-including rescue YES 3 Vehicle firefighting YES 4 Grass, Brush, Forestry YES 4 5 Marine Firefighting, SHORE BASED - — YES 6 Automatic Aid YES 7 Mutual Aid = YES 8 Tiered Medical Response -10 minute_WS d_pW-AEb and 02 YES administration I - 9 Awareness level -HazardW_%MateriaIdvftL YES 10 Operations Level -Hazardookmatkials NO 11 1 Technician level -Hazardou at_..=Cal—> NO 12 Vehicle Accidents By-law No.2014- West Lorne Fire Dept. Page 10 BY-LAW NO.20'14- SCHEDULE "A" FIRE PREVENTION AND PUBLIC EDUCATION 1 Selection of Appropriate ro rams YES 2 Role of Chief Fire Official YES 3 Role of Assistant to the Fire Marshal -prevention YES 4 Input into Fire Prevention Policy Development YES 5 Code Development input YES 6 Development of Fire Prevention By-laws YES 7 Interaction with.building departments YES S Interaction with other Government Agencies YES 9 Inspection Practices including: -complaints inspections YES -conducting routine ins ection gr Fire Prevention Policy PEN -dealing with code compliance issues mandated YES -enforcing Municipal By-laws NO -conducting inspections, preparing reports and issuing written YES responses to requests - requested inspections ' YES Issuing permits -- NO 10 Public Education including providing routine education programs as,=- fire reve-Rfi'nn olic YES - facilitating Smoke Alarm initiatives YES ro iding access for media By-law No.2014- West Lome Fire Dept. Page 11 BY-LAW NO. 2014- SCHEDULE"A" FIRE ADMINISTRATION 1 Planning and growth practices including: -master planning YES -evaluatin ro rams and services YES -LELojecting station locations and reallocations YES -determining staffing levels and assignments YES -co-coordinating with other EMS YES -co-coordinating development with other community departments YES -co-coordinating with other Counties/districts 1 regions YES 2 Financial&records analysis practices including: -co-coordinating use of information from Suppression activities YES -co-coordinating use of activities from Fire Prevention Activities YES -transitional adjustments for Capital Stock YES -input into level of service issues based on available funding) YES -developing, controlling and monitoring budgets YES -co-coo rdinatin with department divisions -= YES -Identifying alternate sources of revenue and feeWr service YES operating = _ YES -capital —_ - YES purchasing--- —_ YES 3 Records mana ement includin : NO -note takin _ YES -records retention YES -Freedom of Information le isl� —_ YES 4 Human Resources Practices inclu& _ recruitment,selection a d etenti . YES promotion e _ YES performance evaluation YES career develo mend---__-_a_nd bffi -rye cation YES -job classifications - YES -seconda ,e � ,& = YES 5 Client 1 Catomer rel .ns Wactices including: reservin�focal identi& YES -enhancin f=- By-law No.2014— West Lorne Fire Dept. Page 12 BY-LAW NO.2014- SCHEDULE"A" COMMUNICATIONS!RESOURCE CENTRE 1 Dispatch services including: -liaising with dispatch centres YES -providing access points for operational supervisors YES -receiving emergency calls YES -dispatching of appropriate resources YES -providing ongoing resources to operation during emergencies YES -compiling emergency response data and inputting of information in YES data bases -sharing data with other department divisions YES -sharing data with other Municipal departments YES -accessing information from other sources YES 2 Technology issues including -maintaining and repairing communication systems and components NO both routine and emergency) = -providing technical support NO -developing specifications for radios, pagers,teJe� nes and NO computers -providing interface capability with other dam ystems.�ftessment, NO buildin department, roads department TRAINlrrq l] TfQN 1 Program develo ment fees incrOiri : -develo ing trainer By-law No.2014— West Lorne Fire Dept. Page 13 BY-LAW NO.2014- SCHEDULE°A" MAINTENANCE 1 Fleet and equipment maintenance practices including: Maintaining fleet and equipment(both emergency and routine) YES -providing annual testing programs YES -mechanical worthiness YES -Ministry of Labour requirements YES -pump capacity and certification YES -specification development YES -acceptance testing and approval of new apparatus and equipment YES -maintaining specialized equipment i.e. SCBA NO -central supply facility NO 2 Facilities maintenance including: -maintenance of station infrastructure YES 3 Providing input re;design and construction considerations of new YES stations � _ - = ;,_ By-law No.2014— West Lorne Fire Dept. Page 14 BY-LAW NO. 2014- SCHEDULE"A" SUPPORT SERVICES (SHARED MUNICIPAL 1 FIRE DEPARTMENT FUNCTIONS) 1 Purchasing practices including: bulk purchasing through local and area ar anizations YES -developing standardized specifications for all apparatus and YES equipment 2 Financial practices including: -financial analysis YES - liaising with other area departments YES -coordinating day to day financial services YES -arranging long term funding NO 3 Risk Management Practices including: - assessing changing risk YES - opera ionalizin risk management into every function YES providing insurance YES revention planning YES -risk avoidance _ _- YES -loss control YES -loss reduction _ YES - separation and diversification of los YES -risk transfer YES 4 Human resources practices irr�_dtin : -developing recruitment and r FU = LOg ra►ns YES 5 Coordination with otheLja encie *Jac_ _i infrastructure including: -maintenance and�—ccessM wat0buPply YES . By-law No.2094— West Larne Fire Dept. Page 15 BY-LAW NO. 2014- SCHEDULE"B" FIRE DEPARTMENT ORGANIZATION CHART COUNCIL ADMINISTRATOR 1 TREASURER IMP FIRE CHIEF Aw DEPUTY FiR HIEF 4 -cAPT INS FIREFIGHTERS MAXIMUM OF 221N DEPARTMENT By-law No.2014— West Lorne Fire Dept. Page 16 BY-LAW NO.2014- SCHEDULE "C " GENERAL DUTIES AND RESPONSIBILITIES West Lorne Fire Department Fire Chief In addition to the roles and responsibilities established by this By-law, the Fire Chief will act in accordance with all policies and procedures as established by the Council, and is responsible for the general competencies and performance outcomes for the position of Fire Chief as outlined in the Ontario Fire Chief Standard established by the Professional Standards Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Council.The Fire Chief, or his designate will conduct fire safety inspections, assist and enforce property owners with respect to matters of compliance with the Ontario Fire Code The Fire Chief reports to the Munlci z�I Council through the Chief Administrator. s Deputy Fire In addition to the roles and_r ponsibifit s established by this Chief By-law, and all general otters, policies, standard operating guidelines, and rules a n=rregu.latlons of the Fire Department established under the auto [, of this By-law and any other duties assigned be Fire MaL the Deputy Fire Chief is responsible for thsen �om—er__tencies and performance outcomes for the pRition–Mr-Mputy Fire Chief as outlined in the Onta�C uty FwChief Standard established by the Profesaronal S-ndandl Setting Body(PSSB)of the Ontario Fire Servi&el -- rwise determined to be not applicable b._the Fir ef. Th e prlrt xy rab and responsibility of the Deputy Fire Chief will ° e to mange, plan, coordinate, direct and supervise the Fire iUres on,Training, Staff Development, Firefighter Safety, CornmQmcations and Apparatus and Equipment acquisition and maintenance programs of the Fire Department. Additionally the Deputy Fire Chief will provide administrative and technical advice to the Fire Chief on operational problems and matters as required and participate in the formulation of department policies, procedures and regulations.The Deputy Fire Chief is required to attend and direct operations at emergencies where possible; provide advice, assistance and direction to company officers on operational and administrative matters, participate in the department's public education program, and any other duties as directed by the Fire Chief. The Deputy Fire Chief reports to the Fire Chief. Company in addition to the roles and responsibilities established by this Officer By-law, and all general orders, policies, standard operating (Captain) guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief, the Company Officer is responsible for the general competencies and performance outcomes for the position of Company Officer as outlined in the Ontario Company Officer Standard established by the By-law No.2014— West Lorne Fire Dept. Page 17 - Professional Standard Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief, The Captain reports to the Fire Chief or Deputy Fire Chief. Firefighter In addition to the roles and responsibilities established by this By-law, and all general orders, policies, standard operating guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief, the Firefighter is responsible for the general competencies and performance outcomes for the position of Firefighter as outlined in the Ontario Firefighter Standard established by the Professional Standard Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Firefighter reports to the Company Officer. AW AW -- By-law No.2014— West Lorne Fire Dept. Page 18 BY-LAW NO. 2014- SCHEDULE "D" ATTENDANCE REQUIREMENTS 9. Monthly meetings as scheduled 2. Two (2) monthly training sessions as scheduled Training shall be based on the Ontario Fire Standards, Ontario Fire Fighter Curriculum, or current NFPA( National Fire Protection Agency Standards) Each section of the standards completed shall be endorsed by the Trainer/Facilitator, Fire Chief or Designate. 3. All members of the West Lorne Fire Department must attend a minimum 80% of training opportunities unless permission has been granted from the Fire Chief for special or unusual circumstances. Failure to de so may lead to discipline and or dismissal. - : _ 4. The fiscal year for the West Lorne Fire Irtm _including all training opportunities is from December_ l°to Novem 30. By-law No.2014— West Lorne Fire Dept. Page 19 BY-LAW NO. 2014- SCHEDULE"E" PROMOTION PROCESS Any member of the Department having five (5)years firefighting experience may make application in writing to the Fire Chief to qualify for a promotion in rank. The Fire Chief and the Deputy Chief shall review all applications for promotion and the successful applicant shall be chosen based on the applicant's experience, fire and station record,training record and any tests and interviews as may be required by the Fire Chief. The name of the successful applicant along with the Fire Chiefs recommendation for promotion shall be presented to Council for final approval. Department seniority can also be used as a determining factor for promoting individuals who are relatively equal in skill and abilities. This promotional procedure does not apply to thq=,F0rft"Chief and Deputy Chief j positions. These positions are filled by Councippointrn-nt. There will be a twelve (12) month probationxp r any Firefighter hired. If afrefighter is promoted to Captainer =l�alLbe twelve(12) month probation period. Any firefighter promoted a Cap ain pokhi,on shall begin a Company officer course as per the Ontark%_ireAfll 1.%friculum, Nw , ==- AV or.Y 4x `L 0 The 9WunicipaCty of blest ECgin To: Council of the Municipality of West Elgin From: Rodney Fire Chief Jeff Slater Date:July 17 2014 Subject: Use of Rodney Fire Hall Recommendation: That Council Authorize the Rodney Fire Chief,in consultation with the Administrator Treasurer to use the Rodney Fire Hall,specifically the Training Room, as he deems appropriate for Fire Department Functions,and other Municipal Training Activities in keeping with the policies/procedures of the Municipality. Introduction/Discussion: As a result of a discussion regarding the inappropriate use of the Rodney Fire Hall Training room by concerned individuals the Rodney Fire Chief is requesting direction from Council regarding what is deemed as an appropriate function for this room.The Training room is currently used for training purposes for the Fire Department,and other Municipal Departments,and on occasion Council meetings, and on a very rare occasion non-alcoholic social gatherings similar to the latest hosted by the fire department regarding awards presented to various fire fighters. The use of this room has only been questioned one other time,and alternate facilities were arranged. Respectfully Submitted Reviewed By Jeff Slater Scott Gawley CPA,CGA Rodney Fire Chief Administrator Treasurer The 9lunicipahty of West Efgin To: Council of the Municipality of West Elgin From: Rodney Fire Chief Jeff Slater Date: July 17 2014 Subject:Access to Rodney Fire Hall Recommendation: That West Elgin Council receives and files this report. Introduction/Discussion: The Medavie/Rodney EMS Service made use of the Rodney Fire Hall for approximately two weeks while they tended to issues at the Rodney Base. The Rodney Fire Hall has been"re-fobbed " . The entire alarm system at the Rodney Fire Hall has been re-programmed to accept only the new blue fobs to de- activate and activate the alarm system.The fobs are kept in the Municipal Office now and will be administered through the office. I am not sure how this work should one need to be replaced.All of the fobs are coded and assigned to one fire fighter and this is capable of being monitored should the need arise. The Administrator and Fire Chief had discussed the need for this revamping of the system and it is now complete.There is no relationship between the revamping of the alarm system and the EMS using our fire hall,the process had already been initiated. Respectfully Submitted Reviewed By Jeff Slater Scott Gawley PA C Rodney Fire Chief Administrator Treasurer tae MunicipaCty of West ECgin To: Council of the Municipality of West Elgin From: Rodney Fire Chief Jeff Slater Date: July 17 2014 Subject: Non Fire Department personnel riding in fire apparatus. Recommendation: That Council modifies The Municipality of West Elgin HR Policy 4.7 regarding non- municipal staff riding in or on Municipal Vehicles to exclude Fire Department Vehicles while participating in Parades. Failing approval of that recommendation,it is recommended that the Rodney 41 Ford Pumper be excluded from the provisions of West Elgin HR Policy 4.7. Further that Rodney Fire Standard Operating Guidelines be modified to reflect this change. Introduction: As a result of a discussion regarding the inappropriate passenger in a Rodney Fire Vehicle all non municipal staff has been suspended from riding in or on Rodney Fire Apparatus.The Rodney Fire department members were advised of this on July 3 2014,pending council's decision regarding this matter. Respectfully Submitted Reviewed By Jeff Slater Scott Gawley CPA, A Rodney Fire Chief Administrator Treasurer MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-4.7 Section: Terms of Employment Effective Date: May 24112 Subject: Use of Municipal Vehicles Revision Date: Page 1 of 1 1 PURPOSE: 1.01 To provide a policy for the use of municipally owned vehicles. 2 POLICY: 2.01 The Municipality may make a vehicle or vehicles available to Roads Superintendent, Recreation Superintendent, Water Superintendent and Roads Foreman to perform municipal business. 2.02 The Superintendents shall submit a request in writing to the Administrator. 2.03 The Superintendents of each department are responsible for the use, regular maintenance and repairs of the vehicles. 2.04 All incidents of malfunction or major damage must be reported to the Administrator as soon as possible. 2.05 The vehicles will be utilized for Municipal business only which includes work related events such as meetings, educational seminars, professional conventions and other approved events. 2.06 Personal use of municipal vehicles is prohibited. Non-work related passengers, including family members, shall not be transported in municipal vehicles. 2.07 An exception to Section 2.06 is granted to allow employees to drive the vehicle to and from their residences within a 75 km, radius of 22413 Hoskins Line. 2.08 if Section 2.07 applies, employees will be charged in accordance with the regulations made under the Income Tax Act for personal use of municipal vehicles. Information on the kilometers traveled and other applicable information shall be provided to the Payroil Department. 2.09 Fuel consumption shall be monitored for all vehicles. 2.10 Employees using municipal vehicles must: (a) Hold a valid Ontario driver's license that is not under suspension. (b) Not drive the municipal vehicle while under the influence of alcohol, illicit drugs, or prescription drugs, if the prescription drugs might impair driving ability. (c) Obey all traffic laws by driving in a safe and courteous manner. Any traffic infractions will be the responsibility of the driver. 3 ADMINISTRATION: 3.01 The Administrator and Department Superintendents will follow this policy. 4 ATTACHMENTS: 4.01 !None Council authorization: By-law 201237 West Elgin Fire Department Rodney station Standard Operational Guidelines Effective Date: May 5, 2011 Section: - Personal Safety SOG #3.02 - Riding Apparatus Exteriors PURPOSE: To establish guidelines regarding personnel riding on of apparatus. SCOPE: This guideline is to be followed by all personnel. GUIDELINE: 1. No personnel shall be permitted to ride on the exterior of apparatus in motion unless the apparatus is being operated at a speed less than 8km1hr. for functions such as reloading of fire hose, travelling in a parade or performing operations off road. 2. Riding on the apparatus exterior under the above guidelines shall be at the discretion of the officer in charge. 3. Only fire department personnel are permitted to ride in fire apparatus with the exception of persons approved by the fire chief or his/her designate for special occasions such as parades, fire prevention week activities or other special occasions. It must be understood that if an alarm is received the non fire department personnel shall immediately exit the apparatus when practical. Consideration should be made to accommodate this action for the supervision of younger riders in apparatus for parades and other like events. Effective Date May 5 2011 Fire Chief: Jeff Slater Revision date: January 26 2014 Fire Chief: SOG# 1.01 West Elgin Fire Department Al I�.. �. - WWest Elgin Distribution System ,I , i 5 �k"; �rNrzy�Lr L'' hr k rl - - � waA Operations Report � 'g L June 2014 F t y ch r_ - r^ f � ht� II r 1 1At�}¢C; v 1 � xt lyryiti l5 �" }' Submitted by; � s Ontario Clean Water Agency Date. .July 3,-2014 Ux'�C �ji• �y� �: L N y r !a rr I "d r1 �� } ,s fi x� 1' r ti Fri, OkairtF A� �s,,'j) $ II'. I�',1 i i'r S rdm sy,d Y;i e ra,i A T �- Y � r I - CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. MARCH: The MOE final inspection report received on March 20. There was one non-compliance for the West Elgin Distribution system for not having a drawing updated in the Municipal Drinking Water License, the issues has now been resolved.The entire system received an inspection rating of 99.43%. SECOND QUARTER: APRIL: There were no compliance or exceedance issues reported this month. The non-compliance identified in the MOE inspection report was resolved, by providing the MOE the drawing on April 25th MAY: There were no compliance or exceedance issues reported this month. JUNE: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL inspections for the first quarter. The routine MOE inspection began on February 4th and continued into March with the final inspection report received on March 24th, 2014. SECOND QUARTER: There have been no MOE or MOL inspections for the second quarter. SECTION 3: QEMS UPDATE FIRST QUARTER., The internal audit is scheduled for April 15t SECOND QUARTER: Internal Audit was conducted by Rick Turnbull on April 1", 2014. The final audit report hasn't been issued, once received a management review will scheduled and conducted prior to the expected external audit in August. SECTION 4: PERFORMANCE ASSESSMENT REPORT(see attached Round Sheets) FIRST QUARTER: There were no issues with water quality for the first quarter. SECOND QUARTER: Annual spring flushing was conducted in the system. The Rodney Tower experienced suspected thermal turnover May 26-27th, causing low chlorine. The area was flushed and residuals have been resolved. SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the monthly health and safety inspections conducted this quarter. SECOND QUARTER: There were no hazards identified during the monthly health and safety inspections conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 06, 13, 20, 27: Collected weekly bacti samples in the West Elgin distribution system 06: collected annual samples in the West Elgin distribution system 01, 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 31: West Elgin Facilities Checks and Readings 03, 10, 17, 24, 30: Weekly Autoflusher rounds in West Elgin 13, 20, 23: Checking Chlorine Residual at Monthly Sample Points 24.Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road FEBRUARY: 03, 10, 18, 24: Collected weekly bacti samples in the West Elgin distribution system 10: Collected Monthly and Schedule 15.1 samples 03, 05, 07, 10, 12, 18, 19, 21, 24, 26, 28: West Elgin Facilities Checks and Readings 07, 13, 20-21, 28. Weekly autoflusher rounds in West Elgin 05:Thawed and repaired hydrant on 25172 Talbot Line,just west of Graham Rd. A damaged ball rubber was replaced with a brand new ball rubber in order to fix the leak. 06: Fixed autoflusher wiring on Gray Line#6 06:Thawed Sample Station on Dymock Line. 18, 19: Checked Chlorine Residual at Monthly Sample Points 25: Monthly chamber meter readings MARCH: 03, 10, 17, 24,31: Collected weekly bacteriological samples in the West Elgin distribution system 4,5,6,11,18: Monthly sample station rounds 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28, 31: West Elgin Facilities Checks and Readings 07, 14, 20, 28: Weekly auto flusher rounds in West Elgin 18, 19: Checking Chlorine Residual at Monthly Sample Points 4: Monthly chamber meter readings 4: Replaced 3 auto flusher sample taps. i. Dymock Line and Dunborough Line ii. Opposite 26168 Queen street iii. Opposite 24988 Gray Line 31: Replaced broken snow flag for the hydrant at Colley and Crinan Line SECOND QUARTER: APRIL: 07, 14, 22, 28: Collected weekly bacti samples in the West Elgin distribution system 07: collected monthly and quarterly samples 02, 04, 07,09, 11, 14, 16, 21, 22, 25, 28, 30: West Elgin Facilities checks and readings 04, 11, 17, 25: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 03, 09, 10, 22, 23: West Elgin distribution monthly blow off rounds 01, 03, 08: West Elgin Distribution monthly sample point rounds 02, 07: Removed and replaced sump pump in West Elgin North meter pit 11: shut-off water service at 22376 Downie Line for a customer to do plumbing repair inside. Service was turned on after repair. 24: Repaired mainline isolation valve at the corner of Hoskins Line and Furnival Road. Valve was leaking at the bonnet. Replaced bonnet bolts. No isolation was required for work to be completed. West Elgin Municipal Works department were also involved. MAY: 05, 12, 20, 26: Collected weekly bacti samples in the West Elgin distribution system 02, 05, 07, 09, 12, 14, 16, 19, 20, 23, 26, 28, 30: West Elgin Facilities checks and readings 02, 09, 15, 16, 23, 30: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 06, 26, 27, 28, 29: West Elgin distribution monthly blow off rounds 05, 06, 07, 14, 20, 26, 28: West Elgin Distribution monthly sample point rounds 05-16-Systematic flushing and hydrant maintenance preformed on all hydrants in distribution system JUNE: 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 02, 04, 06, 09, 11, 13, 16, 18, 20, 23, 25, 27, 30: West Elgin Facilities checks and readings 06, 13, 20, 27: Weekly auto flusher rounds in West Elgin 02: Monthly chamber meter readings 19, 24, 25, 26: West Elgin distribution monthly blow off rounds 05, 19, 25: West Elgin distribution monthly sample point rounds SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: 07: Water pipe burst at 24992 Crinan Line in West Lorne; the operator shut off water meter tap to stop flow to customer basement. FEBRUARY: No Alarms MARCH: March 29: Called out to 198 Graham Road for a service leak.Shut curb stop off at 9:15am and turned service back on at 12:30, after home owner had leak repaired. SECOND QUARTER: APRIL: No Alarms MAY: 26, 27: Low Chlorine at Rodney Water Tower due to thermal turnover. Rectified by hydrant flushing. JUNE: 03: Low Chlorine at Rodney Water Tower due to thermal turnover. Chlorine analyzer read 0.23ppm but when tested with handheld, was 0.49ppm. Chlorine analyzer was calibrated. 07: Emergency locate for Hydro One. Hydro One called in an emergency locate at 17 Stinson Street in Rodney due to a hydro transformer leaking oil. On call Operator located water main near dig site, the main was outside their dig zone, and no services were close by. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 11: Community complaint Mandy Johnson at 14084 Colley Road. Water is cloudy but clears after a few minutes. Checked water at the autoflusher on the corner of Crinan and Colley, and water was clear. 13:Turned off autoflusher on Thomson because water was pooling on the road and causing hazardous conditions. PCT and ORO advised. MARCH: 14: Received a call from the Municipality of West Elgin concerning a resident at 21486 Silver Clay Line having no water. Suspected frozen watermain. Attempted to thaw line from house to curb stop, then dug up curb stop. Attempted to thaw from curb stop to watermain. West Elgin Municipal workers also assisted. it was determined the main was frozen. A short term solution was provided to give the homeowner water. Work was performed onsite but homeowner is still without running water. 20: Received a complaint from a resident on Beattie Line at 10:00am. Resident claims the water is staining the fixtures inside their home. At 11:05 the hydrant at 22938 Beattie Line was flushed for 17 minutes and water was clear. A Chlorine sample of 1.09ppm was taken after the hydrant was flushed. SECOND QUARTER: APRIL: Resident at 21486 Silver Clay Line without water because of suspected frozen watermain. Operator completes check(on Monday, Wednesday, and Friday of each week) of area and attempts to run the blow off. Short-term solution for potable water remained in place during the month. Situation resolved on May 1, 2014. Operator took samples and results were: Free Cl2 0.78ppm, total C12 1.38ppm and a total flush time of 30 minutes was completed on the line. A bacti sample also taken and sent to lab for analysis, sample came back normal. MAY: No complaints or concerns this month. JUNE: 30: Responded to a customer complaint for odor in the water at 190 Munroe Street, West Lorne. Hydrant on the corner of Munroe and Ridge St. was flushed for 15mins as well as hydrant at the end of Monroe for 15mins. 30: Responded to a customer complaint of a service leak at 7 Todd Place, West Lorne. Water was leaking from curb box. Two services were repaired at the same site. After services were repaired, hydrant at 22 Todd Place was flushed. Bacti samples were taken after repair, and 24hrs after repair. 1(eo Municipality of Dutton Dunwich Notice of Meeting to Consider the Engineer's Report Drainage Act, R.S.O. 1990, c. 13.17, s.42 To: Mr. Scott Gully Clerk/Treasurer Municipality of West Elgin 22413 Hoskins Line Rodney ON NOL 2CO In accordance with section 42 of the Drainage Act,you as an owner of land affected by the proposed drainage works for the McEachren Drain Main Drain and Branches "D" and "E" (Name of drain) are requested to attend a council meeting to consider the final report filed with the Municipality of Dutton Dunwich for this drainage works. i The meeting will take place: Date(yyyy/mmldd) Time Location 2014/07/09 7:30 pm Council Chambers If the share of the project cost assessed to your property is more than$100, a copy of the report is included with this notice. Name of Clerk{Last Name, First Name) Spence Bannerman, Laurie Name of Municipality Municipality of Dutton Dunwich Signature of Qle k Date(yyyylmmldd) 2014/06/27 F e to attend meeting: If you do not attend the meeting, it will proceed in your absence. if you are affected or assessed by this proposed project, you will continue to receive notification as required by the Drainage Act. Activities at the meeting to consider the report: • Usually the engineer will present a summary of the report to council • For drains initiated by petition: • Petitioners will be given an opportunity to withdraw their name from the petition • Other owners that benefit from the drain will be given an opportunity to add their name to the petition • Council must decide whether or not to proceed with the project by provisionally adopting the engineer's report by by-law;they also have the option to refer the report back to the engineer for modifications. • All property owners affected by the drain will have an opportunity to influence council's decision • There is no right to appeal assessments or other aspects of the engineer's report at this meeting;these appeal rights will be made available later in the procedure. Drainage Act, R.S.O. 1990, c. D.17,s.47-54. Petitioners: After the meeting to consider the final report, if the petition does not comply with section 4,the project is terminated and the original petitioners are responsible for the costs in shares proportional to their assessment in the engineer's report. Drainage Act R.S.O. 1990. c. D. 17 s.43. r� Ontario 0191 E(2013/02) ©Queen's Printer for Ontario,2013 Disponible an frangais T Q i 4 2014 Municipality of Dutton Dunwich The Corporation of the Municipality of Dutton Dunwich Judy 4,2014 Municipality of West Elgin Attn: Mayor Wiehie and Council 22413 Hoskins Line Rodney,ON NOL 2C0 Re: APP ointment to Court of Revision. McEachren Main Drain and Branches D&E Please be advised that the Council of the Municipality of Dutton Dunwich is requesting a representative from the Municipality of West Elgin to sit on the Court of Revision for the McEachren Main Municipal Drain and Branches D& E. The Court of Revision is scheduled to take place at 199 Currie Road, Dutton on August 13, 2014 at approximately 7:20 p.m. If you have any questions, please contact the undersigned. Yours truly, Laurie Spence Bannerman CAO/Clerk /hb 199 Currie Road, P.O. Box 329 Dutton, Ontario NOL 1J0 P 519.762.2204 F 519.762.2278 www.duttondunwich.on.ca twitter @DuttonDunwich y. ,LLp.Ukp fi � N The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: July 17, 2014 SUBJECT: Tri-County Water Board RECOMMENDATION: To receive and file INTRODUCTION: The area municipality's have participated in agreement since November 1991 to purchase water from the Tri-County Water System. The system ownership is in the name of the Municipality of West Elgin, operated by the Tri-County Water Supply Management Committee, made of members from the municipalities of West Elgin, Southwest Middlesex, Dutton/Dunwich, Chatham-Kent and Newbury. DISCUSSION: The Tri-County Water Management Committee agree to form a Local Service Board for the Ownership and Operation of the Water Treatment Facility and Delivery to the member Municipalities. The five Municipalities have sign By-Laws to form the new Area Water Board and the agreement will be formally signed at the July 22nd meeting of the Tri- County Water Management Committee Meeting. Press has been invited to the signing at 7:00 pm on July 22nd,2014. Respectfully Submitted, R. Scott Gawley, A, CGA Administrator/Treasurer � �Ca V P4uE �( T a 4T N 4 2 � c} The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: July 17, 2014 SUBJECT: Annual Accessibility Status Report RECOMMENDATION: THAT Council approves the Annual Accessorily Status Report and post on the municipal website. INTRODUCTION: Under O.Reg 191111 of the Accessibility for Ontarians with Disabilities Act, an annual status report on the progress being made shall be prepared and posted on the municipal website. BACKGROUND: An Accessibility Policy has been developed in accordance with the Integrated Accessibility Standards Regulation (O.Reg 19 Ill 1) This policy states that the Municipality of West Elgin is committed to being responsive to the needs of all its residents and employees. In order to meet the needs of people with disabilities, the Municipality of West Elgin will: (a) Ensure policies, practices and procedures address dignity, independence, integration and provide for equal opportunity for people with disabilities. (b) Allow people with disabilities to use their own personal assistive devices to obtain, use or benefit from the services offered by the Municipality. (c) Strive to meet the needs of people with disabilities in a timely manner, at a cost no greater than that for people without disabilities. (d) Accommodate the accessibility needs of people with disabilities to ensure they can obtain, use or benefit from the Municipality's goods, services, programs and facilities. The Municipality will promote accessibility by ensuring that compliance is met for all regulations made under the Accessibility for Ontarians with Disabilities Act, 2005. Timelines for compliance vary. In order to ensure that timelines are met, the Municipality will establish, implement and maintain a multi-year accessibility plan. The plan will outline the Municipality's strategy to prevent and remove barriers to people with disabilities. DISCUSSION: Continuous achievements are being made in accessibility: • The municipality is working towards removing barriers that exist in our buildings and facilities. • West Elgin adopted an Accessibility Policy which outlines the municipality will do to comply with the regulations. • West Elgin continues to comply with the requirements of the Customer Services Standards including training of new staff. Highlights of 2.0_13 • West Elgin launched a new website in 2013 which meets WCAG2.0 level AA. • West Elgin implemented a policy on Emergency Workplace Response for Employees with Disabilities • West Elgin updated their Accessibility Policy by adding policy sections to Specialized Transportation Services relating to: estimating demand, reduce wait times, equipment failures, companions and children, visitors, coordinated services, service delays. • West Elgin installed accessible entry doors including automatic door opener at the West Elgin Arena • Renovations at the Recreation Centre which includes raising of the floor in the arena area with the goal of making the facility 100% accessible. All exit doors are now accessible. It is noted that this report is available in an accessible format upon request. Respectfully Submitted, Reviewed by: Norma i. Bryant, Ho A,AMCT cott Gawley, C A. Clerk AdministratorlT easurer e: • e e e Cap PlasFiEclamsheli4bniamers [No Styrofoam'"I �� Magaztnas catalogues, .. phone books;snit& � sc^.{`^^r�- •"""�.`='�'3 hard cover books [remove hard covers] F Cartons drink boxes "� p Household _ paper 'hL Steel&aluminum can m2tal amt cans Gj� ? k P lemptyl,alumsnum and pie plates ix 1 +- _ ....c7�� Plastic bottles, Boxes.egg cartons, tubs,lugs 4 wR- tubes Iflatten) s = Newspapers flyers -" t PEasflc bags*' an>f wrap leg tiubhlewrap} Spiral wound (cardboard) i cans Cardboard boxes:Flatten& p€ace large pieces between Blue Aerosol cans 6iW ii s Boxes.Bundle large quantities (empty] Glass bottles toys* -- in stacks no larger than 75cm x &jars Y 75cmx20cm130"x30"9 8 1 l' ��flptwits r Obnaft:ur reuse. P '���I�eiurn 1ti� r ratalLe?5.' ra... Communities recycling together a`tpA4T o ,3AYr S. LT _ �m e London .. CflfBy GBiB CA91 � a �„ AL�1'� °Aao.n„vv t•Y°O YhamesCentre Central Elgin Malahide Bayham Dutton Dunwich Aylmer London inquiries @thamescentre.on.ca www.centraielgin.org www.malahide.ca www.bayham.on.ca www.duttandunwich.Dn,ca www.aylmerca www.london-ca 519-268-7334 519-631-4860 519-773-5344 519866-5521 519-762-2204 S19-773-3164 519-664-0585 o 91.1 aA . €. i LU 4w k;aVLU f' LLI ik h. 111I11��� pR - W W Lp N YY •'�' j�f` S` �• ���' Ali 31 `•� m 41 41,. wog , t r, to, r' j • 0 .V iY.p4k4 t� is f N A ! y � �Wrsa.aa• The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: July 17, 2014 SUBJECT: Port Glasgow Trailer Park - Overnight Sites RECOMMENDATION: That Council approved the change to Administration Policy TP-1.1 item 2.03 that the number of Seasonal Sites be reduced to a maximum of 153 campsites through attrition. INTRODUCTION: At the June 26th council meeting, staff was requested to provide additional information on how the number of Overnight campsites can be increased. DISCUSSION: At the present time overnight (transient) campsites is limited to 9 sites. In order to increase the number of overnight or short-term sites, the seasonal campsites would have to be reduced. I am recommending that as current seasonal campers vacate or sell their trailers that the seasonal site remain empty and no new seasonal campers be allowed until the number of seasonal campsites is at 153 sites. It is also recommended that the overnight (transient) campsites remain at the front of the Trailer Park (where they are now). Respectfully Submitted, ;01 . Scott Gawley, CPA/ GA Administrator/Treasurer v y4 wana N 2x The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: July 17, 2014 SUBJECT: Land Fill/Garbage Collection/Recycling Committee Report RECOMMENDATION: The Land-fill/Garbage Collection/Recycling Committee recommends the following: 1. Prepare a Request for Proposal(RFP) for weekly curb-side Garbage Collection in Rodney and West Lorne and bi-weekly curb-side collection of Recycling in Rodney and West Lorne. Effective January 1, 2015. Including Annual Large, Spring Clean-up and Fall Leaf Pick-ups. 2. Prepare a Request for Proposal (RFP)Landfill Operations at the West Elgin Landfill on Downie Road. 3. Become a member of City of London Material Recovery Facility(London MRF) and all recyclables collected at the curb-side and at the landfill depot be taken to the London MRF. 4. Develop a Transfer Site for Garbage and Recyclables at the landfill for Rural Residents. 5. Reduce the current Hours of Operations at the West Elgin Landfill to Wednesdays and Saturdays. 6. Prepare a Request for Proposal (RFP) for the fall collection of Leaves. 7. Reduce the contribution of the Landfill closure reserve to $10,000 and the interest on the Reserve to be added to the Landfill Closure Reserve on annual basis. INTRODUCTION: At the June 13, 2013 Council Meeting a landfill/Garbage Collection/Recycling Committee was established to review how garbage and recycling was handled in the Municipality of West Elgin, Committee: • Councillor Norm Miller • Councillor Richard Leatham • Administrator/Treasurer Scott Gawley • Clerk Norma Bryant • Public Work's Superintendent Lee Gosnell DISCUSSION: Five Options were evaluated by the committee: 1, Status Quo with a Formal Contract with the Landfi11Operator, Collection Contractor in Rodney and West Lorne. These contracts will have a number of deliverables. 2. Curb-side Collection for the Entire Municipality with the landfill to be operated for Large items Only. 3. Prepare a Request for Proposal for i. Landfill Operations ii. Curb-side Collection in Rodney iii. Curb-side Collection West Lorne iv. Large Item Pick-up in Rodney and West Lorne v. Fall Leaf Pick-up in Rodney and West Lorne 4. Continue with Curb-side Collection Rodney and West Lorne and develop a Bin set-up (transfer station) at the landfill for Recyclables and Garbage with site access restrictions. 4 5. All Options above will include an enhanced Recycling Program The Committee Report, Map of the Proposed Transfer Site at the West Elgin Landfill and the Chart of the increased Recyclables is attached to this Report. Respectfully Submitted, R, Scott Gawley, CIA. C Administrator/Treasurer Municipality of West Elgin Land fill/Garbage Collection/Recycling Committee Report Recommendation: The Land-fill/Garbage Collection/Recycling Committee recommends the following: 1. Prepare a Request for Proposal (RFP) for weekly curb-side Garbage Collection in Rodney and West Lorne and bi-weekly curb-side collection of Recycling in Rodney and West Lorne. Effective January 1, 2015. Including Annual Large, Spring Clean-up and Fall Leaf Pick-ups. 2. Prepare a Request for Proposal (RFP) Landfill Operations at the West Elgin Landfill on Downie Road. 3. Become a member of City of London Material Recovery Facility(London MRF) and all recyclables collected at the curb-side and at the landfill depot be taken to the London MRF. 4. Develop a Transfer Site for Garbage and Recyclables at the landfill for Rural Residents. 5. Reduce the current Hours of Operations at the West Elgin Landfill to Wednesdays and Saturdays. 6. Prepare a Request for Proposal (RFP) for the fall collection of Leaves. 7. Reduce the contribution of the Landfill closure reserve to $10,000 and the interest on the Reserve to be added to the Landfill Closure Reserve on annual basis. 1.0 Overview: At the June 13, 2013 Council Meeting a landfill/Garbage Collection/Recycling Committee was established to review how garbage and recycling was handled in the Municipality of West Elgin. Committee: • Councillor Norm Miller • Councillor Richard Leatham • Administrator/Treasurer Scott Gawley • Clerk Norma Bryant • Public Work's Superintendent Lee Gosnell The committee met: • August 12, 2013 • August 22, 2013 -Toured two sites in Chatham-Kent and our Landfill • May 14, 2014 • May 23, 2014—Toured the London MERF and Dutton/Dunwich Landfill • June 10, 2014 • June 20, 2014 • Final Report to Council July 17, 2014 1 2.0 Description of the Issues with the Present Garbage Collection and Dis osal: • General Condition of the Landfill Site • Number of Complaints by Ratepayers • No Formal Contract with Present Operator • No Formal Contracts with the Operators for pick-up of Garbage & Recyclables in Rodney. • Contract with the Operators for pick-up of Garbage &Recyclables in West Lorne are now Month to Month • Request to look at the feasibility of curb side pick-up in the Rural Areas • Increased Recycling to WDO (Waste Diversion Ontario)requirements for future Grants and good Environmental Stewardship • Cost of Storage of Recycling Materials • Recycling Bins overflowing • Current costs of Recycling to the Ratepayers • Footprint of the existing Landfill and Issues for the Future • Environmental Issues • Costs of collection and disposal of Garbage and Recyclables • Potential Liability for Personal Injury at Landfill 3.0 Options Considered: 1. Status Quo with a Formal Contract with the Landfill Operator, Collection Contractor in Rodney and West Lorne. These contracts will have a number of deliverables. 2. Curb-side Collection for the Entire Municipality with the landfill to be operated for Large items Only. 3. Prepare a Request for Proposal for i. Landfill Operations ii. Curb-side Collection in Rodney iii. Curb-side Collection West Lorne iv. Large Item Pick-up in Rodney and West Lorne v. Fall Leaf Pick-up in Rodney and West Lorne 4. Continue with Curb-side Collection Rodney and West Lorne and develop a Bin set-up (transfer station) at the landfill for Recyclables and Garbage with site access restrictions. 5. All Options above will include an enhanced Recycling Program 2 4.0 Oualitative Evaluation of the Options (non-financial benefits and draw-backs of the various options): Option 1 —Status Quo • A number of complaints about the condition of the current Landfill site. • Concern that West Elgin is not promoting good environmental Stewardship for the current West Elgin Recycling Program. • West Elgin needs to improve the amount of diversion from Landfill to meet Provincial Requirements. (Currently well below the provincial average for diversion rates). • Current cost of handling recycling materials is well above the provincial average. • Continue to have the Landfill Operator market the recyclable (option would become a member of the London Material Recycling Facility (London MRF). • Maintain the current Hours of Operation of the West Elgin Landfill: o April to October- Wednesday& Friday 8 a.m.to 5 p.m. - Saturday 9 a.m. to 4 p.m. o November to March—Wednesday & Friday 10 a.m. to 4 p.m. - Saturday 9 a.m.to 4 p.m. Option 2 - Curb-Side Collection for the Entire Municipality of West Elgin • At the present-time Collection of Garbage &Recyclable curb-side collection in the communities of Rodney and West Lorne and presently the cost is added as a local charge on the Final Tax Billing. • A number of Rural Residents have contracts with private contractors for curb-side collection. • Depending on the design of a Request-For-Proposal (RFP)the garbage could go to West Elgin Landfill or Outside the Municipality to a private or public landfill. At the present time Rodney and most of the Rural Residents use the West Elgin Landfill and West Lorne's garbage& Recyclables go to a BFI Site (include in the cost of the annual contract). • Better control of Garbage taken to the West Elgin Landfill Site. • Become a member of the London MRF. Based on the site tour of the London MRF a number of benefits to membership include Joint Advertising and Promotion of the Recycling Program,net revenue of products taken to the site, control of the actual materials being delivered, the list of products accepted are increasing as markets open up to name a few of the advantages. • Possibility of reducing the hours of Operation at the West Elgin Landfill and limit the items that can be taken to the landfill. • Depending on whether the garbage &recyclables are taken to the West Elgin Landfill or to a private landfill, our Licence with the Ministry of Environment(MOE) may require an amendment. 3 • If the collection is uniform for all residents,the cost of collection and disposal could be incorporated in the West Elgin Property Tax Rate and not appear as additional charge on the Final Tax Billing. • Reduce the Hours of Operation of the West Elgin Landfill to one day per week: Friday 8:00 a.m, to 4:00 p.m. Option 3 —Prepare a Request for Proposal for following: i. Landfill Operations ii. Curb-side Collection in Rodney iii. Curb-side Collection West Lorne iv. Large Item Pick-up in Rodney and West Lorne v. Fall Leaf Pick-up in Rodney and West Lorne • Could lead to different service standards for different contracts throughout the municipality • May be more costly than combining contracts under one proposal. • Having separate contracts could encourage small contractors to bid on the proposal. • Problem with weighing the small loads, as the landfill does not have weigh scales, presently the tonnage is estimated based on sample weight from the past (multiplied by the number of trucks). • Better monitoring the use of Landfill on Daily Basis (# of users) • Maintain the current Hours of Operation of the West Elgin Landfill: o April to October- Wednesday&Friday 8 a.m. to 5 p.m. - Saturday 9 a.m. to 4 p.m. o November to March—Wednesday &Friday 10 a.m. to 4 p.m. - Saturday 9 a.m. to 4 p.m. Option 4--Continue with Curb-side Collection in Rodney and West Lorne and develop a Bin set-up (transfer station) at the landfill for Recyclables and Garbage • Allow better promotion of separating Recyclable and Garbage (includes better signage, bin storage). • Better access control to the landfill at the entrance and limit the access the face of the landfill. • Prepare an RFP for curb-side collection for Garbage and Recyclables in Rodney and West Lorne for lowest cost and service level deliverables. • Include in the RFP Annual Large Item, Spring Clean-up and Fall Leaf Pick-ups. • Prepare an RFP for Landfill Operations. • Become a member of the London Material Recycling Facility (London MRF). Based on the site tour of the MRF a number of benefits to membership include Joint Advertising and Promotion of the Recycling Program,net revenue of products taken to the site, control of the actual materials being delivered,the list of products accepted are increasing as markets open up to name a few. 4 • Reduce the current Hours of Operation of the West Elgin Landfill: • April to October- Wednesday S a.m.to 5 p.m. - Saturday 9 a.m.to 4 p.m. • November to March—Wednesday 10 a.m. to 4 p.m. - Saturday 9 a.m.to 4 p.m. Option5—Addition to Options 1 to 4 • To increase amount Recycling look at introduction (through Education): • Bag Limits(number of Municipalities have a limit of three bags) • Bag Tags (Cost would be $2.00 to $5.00 per tag)this would introduce a revenue stream and reduce the impact on Property Taxes. • Large Items could be done by Pick-up or to Collection depot at the Landfill. • Limits could be placed on construction waste (at the present time residents of the municipality can bring construction materials to the Landfill). • Better Control of Burn Permits. • Increase (or maintain) Grants through Waste Diversion Ontario. 5.0 Ouantitative Evaluation of the Options (Financial benefits and draw-backs of the various options): Current Operation's Cost in 2013: Total 2013 Operating Costs $302,410.35 Annual Closure Reserve Allocation $ 95,417.00 (current Reserve at end of 2014 $657,919.00) Total 2013 Operating &Reserve Costs $397,$24.35 Option 1 —Status Quo With reduction of Annual Reserve Costs: Total 2013 Operating Costs $302,410.35 Annual Closure Reserve Allocation $ 10,000.00 (current Reserve at end of 2014 $657,919.00) Total 2013 Operating & Reserve Costs 5312,410.35 Option 2—Curb-Side Collection for the Entire Municipality of West Elgin (Estimated Cost of curb-side Pick-up) Total Estimated Costs $457,995.20 The assumptions made in this option is for Recycling Collection is Bi-Weekly(26 Collections) and Weekly Garbage Pick-up (52 Collections). 5 Alternative on the Weekly Garbage Collections to be reduced to Bi-Weekly in Winter Months: Total Estimated Costs $402,246.00 A number of variations of this Option can be done with the number of collections. Option 3—Request for Proposal (RFP) for current Operations: Total Estimated Costs $296,299.81 Option 4—Continue with Curb-side Collection in Rodney and West Lorne and develop a Bin set-up (Transfer Station) at landfill for Recyclables and Garbage: Total Estimated Operating Cost $286,397.00 One Time Capital—Bin Set-up $ 50,000.00 Option 5—Addition to Options I to 4: It should result in increase Grants from Waste Diversion Ontario, or at least maintain the current grants. Currently the Municipality of West Elgin receives $43,500.00 from Waste Diversion Ontario (WDO) & sales of recycling material. 6.0 Landfill Closure: Reported dated August 18,2011 from WESA Inc. outlined options and planning for the closure the West Elgin Landfill Site: • Presently estimated 25 year useful life,with a potential up to further 24 years dependent on current landfill operations and growth rate. • Currently the Municipality of West Elgin is putting$52,600 into a reserve fund for landfill closure as well as $42,817 for contingency measures. • 2011 estimate for closure is $486,105 (2011 $) • Post-Closure Maintenance and Long-Term Monitoring is $28,908 annually. 6 Based on the current Reserves of$657,919 (end of 2014) could be reduced to minor amount($10,000 per annum) if the landfill continues to receive garbage or less if the landfill is used on a limited basis. 7.0 Other Considerations: • Waste Diversion Ontario requires improvement to the municipality's recycling targets annually. • Membership in City of London Material Recovery Facility (MRF). This facility was built(mainly)through the grants from Waste Diversion Ontario. One of the requirements of the grants was the facility was made available to surrounding municipalities at cost. There is a benefit to the City of London and the current member municipalities, in the more tonnage processed,the cheaper the cost per ton. • Currently the London MRF only requires the Recyclables to be separated into two streams (paper and mixed recyclables—glass,plastic and metals. • It is uncertain if the rules for monitoring the landfill will increase in the future. Currently the Municipality uses WESA to meet the Ministry of Environment Guidelines for monitoring the municipality owned landfill. • The recommendation could include the requirement to hold a public meeting, showing the recommended alternative, or invite the public to provide written comment to the recommendation. • All options could involve the changing the collection cycles to show additional savings. 7 y .avUxe F, U ^ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: July 17, 2014 SUBJECT: Optimist Club Pavilion in Miller Park RECOMMENDATION: THAT a by-law to authorize the signing of an agreement with Optimist Club of West Lorne be brought forward. INTRODUCTION: The Optimist Club of West Lorne has submitted an application for funding to the Ontario Trillium Foundation. This application is for the construction of a pavilion or covered picnic area for Miller Park. DISCUSSION: The Ontario Trillium Foundation has requested the Optimist Club enter into a land use agreement with the municipality as a condition of granting funding. West Elgin has entered into similar agreements relating to the construction of skateboards in Rodney and West Lorne and the splash pad in West Lorne. Attached is the form of agreement for this project. Respectfully Submitted, Reviewed by: Norma I. Bryant, H BA,AMCT Scott Gawley, CPA, CGA Clerk Administrator/Treasurer Attachments Agreement with Optimist Club of West Lorne AGREEMENT WITH THE OPTIMIST CLUB OF WEST LORNE INC.45-257 THIS AGREEMENT made this day of 2014. BETWEEN: OPTIMIST CLUB OF WEST LORNE INC.45-257 HEREINAFTER CALLED"TENANT"of the first part and THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN HEREINAFTER CALLED THE"MUNICIPALITY"of the second part WHEREAS the Municipality is the registered and beneficial owner of the lands and premises being more particularly described as Concession 9 South Part Lot 19—Plan 199, Part Lot 106—Miller Park in West Lorne , commonly known as 171 Graham Street, and which premises are hereinafter referred to as the property of the Municipality; AND WHEREAS the Tenant is desirous of the right to use the lands of the Municipality to construct a covered picnic pavilion; AND WHEREAS the Municipality deems it expedient to lease the said lands to the Optimist Club of West Lorne Inc.45-257, subject to the terms and conditions hereinafter set forth; AND WHEREAS the Municipality and the Tenant intend by this agreement to evidence their respective rights and obligations to each other relating to improvements constructed on the Municipalities property by the Tenant; NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants contained herein, and of other good and valuable consideration, the parties hereto covenant and agree with each other as follows: 1, The Municipality agrees to lease for a specified term of 5 years the portion of lands shown on the diagram on Schedule"A"and described in whole as 1) Concession 9 South Part Lot 19—Plan 199, Part Lot 106—Miller Park in West Lorne and The ten-year term to begin July 18t, 2014 to June 30th,2019 inclusive for one dollar($1.00)per year as consideration. 2. The Municipality agrees to cover the cost of all premiums for insurance on the leased premises. 3. The Municipality agrees to maintain the covered picnic pavilion structure. 4. Subject to a grant from the Trillium Foundation, the Tenant agrees to supply all labour and materials needed for the construction of the covered picnic pavilion at their own cost. 2 of 2 5. The Tenant agrees to use the leased premises in a tenant-like manner and to leave the leased premises in a clean and tidy condition. 6. The Tenant will not permit anything to be done on the leased premises, which may be deemed to be a nuisance, or by which the insurance on the property will be increased. 7. The Tenant will not allow any refuse, garbage or other loose or objectionable material to accumulate in or about the leased premises and on the grounds surrounding it. 8. The option for renewal for a further time period with all conditions contained herein is at the discretion of the Municipality. 9. This agreement shall be binding upon the parties hereto and their successors, assigns, respective heirs,executors and administrators or until such time as the agreement is discontinued. IN WITNESS WHEREOF the parties have executed this Agreement this Of , 2014. SIGNED, SEALED AND DELIVERED ) THE MUNICIPALITY OF WEST IN THE PRESENCE OF ) ELGIN ) ) Bernie Wiehle MAYOR } } } Norma I. Bryant CLERK We have the authority to bind the Corporation OPTIMIST CLUB OF WEST LORNE INC.45-257 ) WITNESS ) Diane Downie PRESIDENT SCHEDULE "A" Miller Park f 171 Graham Street West Lorne Ontario 6 "maushArea Including a 9 Hole Oisc Gall Course t - i o t Graham Street ,au. F ,6 t � U x rti 2 r Q The Municipality of West Elgin TO: COMMITTEE OF ADJUSTMENT, MUNICIPALITY'OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JULY 17, 2014 SUBJECT: MINOR VARIANCE APPLICATION FOR MATT AND JENNIFER LEVERSAGE, 8622 FURNIVAL ROAD RECOMMENDATION: I THAT Committee of Adjustment for the Municipality of West Elgin APPROVE Minor Variance File No. A-3114, subject to the conditions on the attached Decision Sheet. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Minor Variance application is to permit the replacement of a new single unit detached residential dwelling on an existing lot with no frontage on an open public road, and to recognize existing undersized lot area deficiency. Section 4.10 Frontage on a Public Road of the Township of Aldborough Comprehensive Zoning By-law 89-8 states no person shall erect a building or structure unless the lot where the building or structure is proposed to be erected upon abuts or fronts on a public road of satisfactory construction and maintenance, and provided access to the public road from the lot has been granted by the authority having jurisdiction. The subject lands are situated on the east side of Furnival Road within the lakeshore Hamlet of Port Glasgow being west part of Lot 7, Concession 14. The subject lands have an area of 836.1 square metres (0.2 acres), a depth of 30.5 metres (100.0 ft) and a frontage of 27.4 metres (90.0 ft) (along a municipal right- of-way). The parcel is occupied by a building used for residential purposes. The location of the subject lands are on the attached Schedule "A" map. The owners are proposing to remove an existing single unit detached residential dwelling and replace with a new detached dwelling. The subject lands have access to an open, maintained County road (Furnival Road) through an adjacent municipal right-of-way. The owners will be required to enter into a Limited Services Agreement with the Municipality for access on to Furnival Road, as a condition of the Minor Variance. SUMMARYICONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 60 metres of the properties; no concerns were raised. Section 45(1) of the Planning Act gives the authority of granting minor relief from the provisions of the Zoning By-law to the Committee of Adjustment. Such relief can only be granted if the Minor Variance passes four tests. If the Committee is not satisfied on all four tests, then the Minor Variance cannot be approved. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application maintains the intent and purpose of the Official Plan and Zoning By- law and is not expected to have an impact on surrounding property owners, the environment, or municipal functions. I am of the opinion that the application satisfies the four tests, constitutes good land use planning, and should be approved. DISCUSSION; Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Settlement Area, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Upon review of the applicable PPS policies, the proposed development is consistent with the PPS. Four Tests of the Minor Variance 1. Does the variance maintain the intent and purpose of the Municipality of West Elgin Official Plan? Yes. A single unit detached residential dwelling is permitted in the `Existing Built Area' designation. The lot has been in existence for decades and the lack of frontage has been a long standing issue that predates the Official Plan. With the exception of the lack of frontage on an open public road, and the existing undersized lot area, the application does not contravene the Local Official Plan policies. 2. Does the variance maintain the intent and purpose of Township ofAldborough Comprehensive Zoning By-law 89-8? Yes. Single unit detached residential dwellings are permitted in the Hamlet Residential (HR) zone. With the exception of lack of frontage on a public road and the existing undersized lot area, the application complies with all remaining Hamlet Residential (HR) zone provisions. 3. Is the variance requested desirable for the appropriate and orderly development and use of the lands and buildings? Yes. The variance will enable the owners to remove an existing single unit detached residential dwelling and replace with a new dwelling unit, in accordance with the Official Plan policies and Zoning By-law provisions. As a condition of the Minor Variance, the owners will be required to enter into a Limited Services Agreement with the Municipality as a result of the lack of road frontage and limited services that can be provided. The existing lot area is undersized; however, there is still sufficient amenity for the new single unit detached residential dwelling. For decades the property has been used for residential purposes and the lack of frontage on a public road has been a long standing situation that has not generated any concerns. The variance will not impede the function of the lot. 4. Is the variance minor in nature? Yes. The meaning of 'minor' is not based on a specific number, where a difference of a number of feet determines whether or not the development is acceptable. It is more appropriate to base this test on the degree of potential impact on neighbouring property owners; the environment; and the municipal, County, or provincial functions. The impact from the proposed variance is negligible with respect to the environment, municipal functions and surrounding property owners. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gawley, C A., C.G.A. Planner AdministratorlTre surer COMMITTEE OF ADJUSTMENT FOR THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN DECISION SHEET Application No. A-3114 Date of Hearing: July 17,2014 Owners/Applicants: Matt and Jennifer Leversage Legal Description: West Part of Lot 7,Concession 14,Municipality of West Elgin(geographic Hamlet of Port Glasgow) Municipal Address: 8622 Fumival Road Lot Description: Frontage +I 27.4 m(90.0 ft)(along municipal right-of-way) Depth +!-30.5 m(100.0 ft) Area +!-836.1 sq.m(0.2 ac) In the matter of Section 45(1)of The Planning Act R.S.O 1990,the Township of Aldborough Comprehensive Zoning By-law 89-8,and an application for minor variance. The application will facilitate the replacement of a new single unit detached dwelling on an existing lot with no frontage on an open public road. Section 4.10 Frontage on a Public Road states no person shall erect a building or structure unless the lot where the building or structure is proposed to be erected upon abuts or fronts on a public road of satisfactory construction and maintenance,and provided access to the public road from the said lot has been granted by the authority having jurisdiction. The application will also recognize a deficiency in the minimum lot area of 836.1 sq.m(0.2 ac). The application is hereby()refused or(x)granted subject to the following conditions: 1. That Section 4.10 Frontage on a Public Road does not apply; 2. That the minimum lot area and minimum lot frontage for the existing lot shall be as exists on the date of passage of this decision,as indicated on Schedule'A'; 3. That a Limited Services Agreement for the lack of frontage on a public road has been entered into between the owners and the Municipality; 4. That any future development on the property conforms to the provisions of the Zoning By-law;and, 5. That the Decision applies only to the proposed development as indicated on Schedule'A'attached to and forming part of this Decision. Reasons: 1. The variance maintains the intent and purpose of the Official Plan. 2. The variance maintains the Intent and purpose of the Zoning By-law. 3. The variance requested is desirable for the appropriate and orderly development and use of the lands and buildings. 4. The variance is minor in nature. WE,the undersigned,concur in the decision and reasons given for the decision of the Committee of Adjustment for the Municipality of West Elgin this 17°i day of July 2014. Present Absent Chairman and Committee Member, ( ) ( ) Bernard Wiehle Committee Member,Dugald Aldred { ) ( ) Committee Member,Mary Bodnar { ) ( ) Committee Member,Richard Leathern ( ) { ) Committee Member,Norman Miller ( ) { ) ­­­-CERTIFICATION OF COMMITTEE'S DECISION'*********Rt* I, being the Secretary-Treasurer of the Committee of Adjustment for the Municipality of West Elgin,Certify that this is a true Copy of the Committee's decision of the 17r'day of July 2014. Secretary-Treasurer Date i#*it*****_****#^*"_"NOTICE OF LAST DATE OF APPEAL""`i#*#**k***k***********i'""'ii*t NOTICE IS HEREBY GIVEN THAT THE LAST DATE FOR APPEALING THIS DECISION TO THE ONTARIO MUNICIPAL BOARD 15 THE C DAY OF AUGUST 2014. (SEE INFORMATION ON REVERSE OF THIS FORM) '**************#"""'**`*`NOTICE THAT NO APPEALS HAVE BEEN RECEIVED**'##`—— This is to certify that no appeals have been received. Secretary-Treasurer Date SCHEDULE"A" F � SUBJECT LANDS EXISTING - _ y�� DWELLING - ._ _-�..__I--=.. __�_"-�." O i -r "• —''.�•' � �nIT_. vq - r --- --. - i-- , -1 - '---- -� NORTH -� -- i I I t G �oC6) July 15, 2014 MEMORANDUM TO: Council of the Municipality of West Elgin FROM: Gary Blazak SUBJECT: Seaside Stormwater and Wastewater Servicing Municipal Class EA Interim Project Report -June, 2014 The purpose of this memorandum is to provide comments on the above-noted report in context of the municipal planning framework in the Municipality of West Elgin. The Class EA study process must recognize and should conform to the policies of the Official Plan, and in this case, the study is particularly affected by the Port Glasgow Secondary Plan. The following comments and observations are intended for discussion with Municipal Council and staff, in order that the municipality can submit a written response to the Interim Report as part of the Phase II study process. • Section 2.3 November 2011 Agency Comments (page 5) indicates comments were received from MOE, MNR, LTVCA and the Municipality with respect to the original applications and circulation of the Seaside Draft Plans of Subdivision and Condominium. In fact, the Municipality of West Elgin did not provide formal comments related to the Draft Plan because the local planning framework, namely the Official Plan, was under appeal by referral to the OMB by the Seaside group. As such, there was no applicable context for the Municipality to provide draft plan comments until the 2013 approval of the Port Glasgow Secondary Plan. • Section 2.4 Port Glasgow Secondary Plan (page 5) describes one of four fundamental planning considerations in the Secondary Plan as guiding the Class EA study process, i.e. "The design and approval of private communal sanitary sewage and storm water management works...." All four of the fundamental planning principles should be noted in this section of the Interim Report. This observation is manifested by Section 4.0 Municipal Class EA Process (page 9), where references are made to natural environment, natural heritage features, social and cultural environments requiring due regard. • Section 8.3 Agency Comments in Response to April 2011 Draft Plan Circulation (page 20) makes reference to the Ministry of Municipal Affairs and housing as the approval authority for local plans. While MMAH was in fact the approval authority in 2011, the approval authority is now the County of Elgin. The class EA should be updated as such. • Section 10.1 East Tablelands (page 40) states "private road accesses are proposed to the East Tablelands developable area from Havens Lake Road and Furnival Road." There is no mention of the Block 77 proposed in the February 2014 draft plan concept connecting Block 76 with vehicular access to Douglas Line. • Section 10.3 HLR Commercial and Mixed Use (page 41) states "under future developed conditions, the upper section of HLR from Gray Line to the southerly access to the West Tableland Area will be maintained as an rural cross section with roadside ditches and culverts located at the North entrance to the East and West Tablelands Development Areas." This proposal does not appear to conform with or consider a key element of the Secondary Plan, the Public Promenade along the west side of HLR from Gray Line to the Waterfront Amenity and Attraction area. • Seven alternatives for end of pipe Storm Water Management facilities (ponds) are shown on a map on page 63. Alternatives 5 and 6 are discussed in the text on pages 76 and 80. These two alternatives appear to be rated the highest in cumulative and weighted criteria. Both provide significant enhancement opportunities for ecological habitat improvement, with Alternative 5 providing marginally higher habitat potential. • Alternative 5 is situated on municipally owned property designated Waterfront Amenity and Attraction, and Alternative 6 is situated on Seaside property designated Parks and Open Space. While neither of these designations specifically permit nor discourage infrastructural developments such as storm waterworks, it is reasonable to assume that a i storm water management pond with its inherently naturalized elements could be considered as a compatible and conforming use in both designations. • Given the demonstrated future development potential of the Waterfront Amenity and Attraction area adjacent to the marina, Sixteen Mile Creek and the west beach, and the expected development of part of the Public Promenade through this area, it would be logical, and consistent with good planning to discourage the establishment of SWM works in the area characterised by Alternative 5. RECOMMENDATIONS 1. After discussion with Council and staff, this series of comments and observations, or some facsimile be forwarded to Sco-Terra as the Municipality's comments on the Interim Study Report, June 2014. 2. If the Municipality is in agreement with the above-noted assessment which discourages acceptance of SWM Alternative 5, then a Resolution of Council should be provided to Seaside, Sco-Terra and the MOE, expressing a preference for SWM Alternative 6, and avoidance of Alternative 5. Town ofllle de Penetanguishene June 25, 2014 Premier Kathleen Wynne Legislative Building, Room 281 Queen's Park Toronto, ON M7A1 Al Dear Hon, Kathleen Wynne; Re: Call for a Formation of Small and Rural Sci ool Alliance At the regular meeting of Council.held.on June 25, 2014, the Council of the Town of Penetanguishene passed a resolution which calls for a formation of Small and Rural School Alliance. Please find enclosed a copy of the above noted resolution which Indicates the call for support of this resolution from all small town and rural Ontario municipalities that face or have faced the possibility of school closures within their municipality and that these small town and rural Ontario municipalities jointly lobby for a moratorium on all school closures until such time that the administrative process on accommodation reviews is completed by the Provincial Government, If you require further Information, please do not hesitate to contact the undersigned at 705-549-7453 or gmarshall @penetanguishene,ca, Most Sincerely, Gerry Marshall, Mayor Town of Penetangulshene /kg Encl. cc, Hon, Liz Sandals, Minister of Education Hon, Jeff Leal, Minister of Rural Affairs The Federation of Northern Ontario Municipalities The Association of Ontario Small Urban Municipalities MPP Garfield Dunlop MP Bruce Stanton d 10 rue Robert 5t.West/ouest,P.OX.P.Box 5009 _ Tel:705.549.7453 Fax:705.549.3743 Penetanguishene,ON L9M 2G2 +• www.penetanguishene.oa 2 penetaaiguas�e�e Regular Meeting of Council June 25, 2014 Moved By: Councillor Daryl O'Shea Seconded By: Deputy Mayor Patrick Marlon WHEREAS Education Is one of the largest assets that a municipality can provide to its residents In terms of offering quality of life and quality of community; AND WHEREAS one of the challenges that small town and rural communities face are closures of both elementary and high schools in their communities; AND WHEREAS the levels of Educational service and costs associated with said services are funded.by.the Province of Ontario; AND WHEREAS the Ontario Government has not directly consulted nor communicated with small town rural Ontario municipalities being serviced by the School Boards in regards to school closures, AND WHEREAS these potential closures are subject to an administrative School Board process called an Accommodation Review Committee(ARC); AND WHEREAS there is lack of public trust in the Accommodation Review process as School Boards are not being held accountable for the recommendations of the ARC; AND WHEREAS there is support from other small and rural municipalities to jointly lobby for a moratorium on all school closures until such time that the administrative process on accommodation reviews is completed by the Provincial Government; NOW THEREFORE BE IT RESOLVED THAT the Town of Penetangulshene request the support of this resolution from all small town and rural Ontario municipalities that face or have faced the.posslbllity of school closures within their municipalities; AND THAT the Mayor is authorized to reach out to Interested communities to form an alliance to approach the Provincial Government via the Ministry of Education and Ministry of Rural Affairs on this issue; AND FURTHER THAT this joint effort request meetings with the Minister of Education and Minister of Rural Affairs at the upcoming Association of Municipalities of Ontario Conference to represent all supporting municipalities to clearly and directly communicate to the Province the concerns with the policies of local School Boards in reference to ARC processes; AND FURTHER THAT said municipalities are encouraged to forward letters in support of this resolution to the Premler, Minister of Education, Minister of Rural Affairs, the .rr ' 3 Assoclation of Municipalities of Ontario,,the Federation Northern Ontario Municipalities, the association of Ontario Small Urban Municipalities and local Members of Provincial Parliament; AND FINALLY`THAT this resolution be,forwarded to the.appropriate government agencies and communities as outlined within, CARRIED. Mayor Gerry Marshall Jul. 9. 2014 11:55AM No- 1447 P. 2 r yak•`-1!JR.�' .. V Jug T CORPORATION OF THE COUNTY OF ELGIN 20,?4 NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 40/14 PART LOT 19, CONCESSION 7, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by HENK AND ANS DIEKER, 24242 Downie sine,WEST LORNE, Ontario, NOL 2PO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended, to sever lands municipally known as 12538 Graham Road, legally described as Part Lot 19, Concession 7, Municipality of West Elgin. The applicants propose to sever a lot with a frontage of 80 metres along Graham Road by a depth of 66 metres, Area 7227 square metres (0.72 hectares) containing one house and one shop, proposed to create one new lot surplus to the needs of the applicants. The owners are retaining 34.4 hectares containing one barn (to be removed), proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regardingg the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 p.M., at the County Municipal Offices,450 Sunset Drive, St,Thomas or at a Public Hearing to be held on: WEDNESDAY JULY 30,2094 AT I0:00A.M. in Committee Room 92,County Municipal Offices,450 Sunset Drive,St.Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal- representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing: Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant of another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this P day of July 2014. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 ,yo 1_& Oa G O� 4 County at EIgIn Englnssdng services St.Thomas,On N5R EV1 Phane�BID-®311480 2V efglntounty.on.w Norma Bryant From: AMO Communications [communicate @amo.on.ca] Sent: July-08-14 3:52 PM To: nbryant @westeigin.net Subject: AMO Report to Members-Accountability Act TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL July 8, 2014 Accountability Act Introduced Today The Premier's commitment to introduce new rules on transparency and accountability for the Province again captures other parts of the broader public sector, including municipal governments. In response to the Association's letter to all the party leaders during the election, the Liberal Party stated with respect to the Accountability Act, that: "Ontario Liberals remain committed to expanding accountability in the public sector. If we form another government, we will work with AMO and the entire Broader Public Service to identify the best ways to expand accountability and give Ontarians confidence in their public service". AMO President Russ Powers wants the Association's membership to know that AMO is very concerned that it has not been given any opportunity to work with the government prior to the Act's reintroduction. A request for an urgent meeting has been sent to the Premier. "This government has an outstanding track record of pre-consulting and getting input and feedback, so this is an extremely surprising and disappointing situation" says the AMO President. We have been advised that this re-introduced Bill has been amended to address another area but apparently there is no change to the municipal government section. If the Bill introduced today is identical to the one previously introduced, then: . A municipal government must appoint a municipal Ombudsman, no matter its size and if it does not, then the Provincial Ombudsman becomes the municipal Ombudsman by default. The Municipal Act currently describes the function of an Ombudsman (S.223.13. (1)) as reporting to a council on an investigation of any decision or recommendation made or act done or omitted in the course of the administration of the municipality. Investigations can be triggered by individuals or by the designated Ombudsman. . Even if there is a municipally appointed local ombudsman, the Ontario Ombudsman would have the jurisdiction to investigate complaint(s) after a municipal Ombudsman has completed and reported on a complaint of maladministration or decides a complaint has no merit and dismisses it. In practice, this means an investigation undertaken by an independent ombudsman is not necessarily the last stop. It would also permit the Ontario Ombudsman to undertake a systemic investigation where she/he believes there is a more universal maladministration issue than in just one municipality. . In terms of closed meeting investigations, there is no change to the appointment of an investigator. In other words, the current default model continues such that if no one is appointed by the Council then the provincial Ombudsman has jurisdiction. However, as above for maladministration complaints, there will be an `appeal' process to the Provincial Ombudsman. • For those municipal governments who do not appoint and by default fall under the services of the Ontario Ombudsman, there is no ability to have a review of his/her decision. In other words, there is no ability to have the decision of the Ontario Ombudsman reviewed. • The Bill also does not scope in anyway the review of a municipal ombudsman or closed meeting investigation. • There is no change to the legislative function of either an ombudsman or closed meeting investigation. The law continues to require that the function of these positions be independent and impartial; to maintain confidentiality and have credible investigative processes. • In terms of application to local boards, AMO was advised that the original Bill would not capture police services boards, library boards, boards of health, boards of long-term care and Children's Aid Societies and municipal corporations created under S. 203 of the Municipal Act. This means that these entities would remain out of the jurisdiction of any closed meeting investigator or ombudsman. At the time the Ontario Ombudsman had been promoting that his Office would have jurisdiction for these boards. AMO received written confirmation in the spring from the Minister of the day that Ontario's Ombudsman would not oversee them. We assume that this has not changed; however, we do not have a copy of the Bill nor its intended regulations to ascertain this. The additional oversight approach contained in this Bill suggests that all the closed meeting investigators— all learned professionals, including lawyers, are not trusted. Yet, there has been no evidence provided by the government.that in its eyes the system is not functioning to meet the existing Acts' provisions for independence and impartiality, confidentiality and a credible investigative process. Again, we call on the Province to engage in active discussion with us before this legislation proceeds any further. Contact: Monika Turner, Director of Policy, mturner amo.on.ca, 416-971-9856 ext. 318. i D � Norma Bryant From: Audrey Mistele[dmistele @cogeco.ca] Sent: July-09-14 10:19 AM To: nbryant @westelgin.net Subject: Seaside Waterfronts.Inc. From: Mistele, 147 Cecile Ave.,Chatham, Ont. N71VI 2C2 Re: 22167 Douglas Line, Port Glasgow Historically, Douglas Line has been a residential road where cottages and year-round homes have enjoyed a rural, lakeside environment. I now understand there has been a request for an access road off Douglas Line on property number 22174. Cannot more logical access be created off Havens Road, leaving an established group of homes and cottages undisturbed. A road between two homes allowing truck and construction vehicle traffic is really appalling to consider. Further,Seaside Waterfronts Inc. continues to show no significant sign of development—just continued requests for accommodation. 09/07/2014 D5 Norma Bryant From: Shannon Lavalley[shannon@rco.on.ca] Sent: July-09-14 5:10 PM To: nbryant @westelgin.net Subject: Phase 2 Program Cancellation Recycling COUkleilnf Ontario July 9th 2014 To whom it may concern, The Recycling Council of Ontario has been informed by the Ontario Ministry of the Environment that effective October 1st! 2014 funding for the management of Phase 2 materials has been cancelled. Municipalities will no longer be reimbursed for the management of Phase 2 materials through the RCO's Phase 2 Program. At this time we have no information regarding future reimbursement models for these materials but the Ministry of the Environment has indicated that they will be communicating directly with municipalities regarding this change. The claims process will remain the same for the period of July 1,2014—September 30, 2014. The deadline to enter claims for this shortened and final Funding Round 4 will now be November 3, 2014. We will be in touch to provide you with the date your final payment will be released. Your reimbursement for Funding Round 3 (January 12014—June 30 2014) will still be issued on November 5th 2014. We appreciate your support and cooperation during this Program change. We will endeavor to keep you informed of important program milestones and any further changes. Should you have any questions or comments please feel free to contact our management team at any time. Regards, Jo-Anne St.Godard Executive Director Recycling Council of Ontario Shannon Lavalley Program Manager, Phase 2 Recycling Council of Ontario 10/07/2014 MUNICIPALITY OF WEST ELGIN PUBLIC MEETING —JUNE 25, 2014 INTEGRATED MUNICIPAL CLASS EAIDRAFT PLAN REVIEW SEASIDE WATERFRONTS INC. COMMENT FORM Comments will be received until FRIDAY, JULY 11, 2014. If you need more time to prepare your submission, please advise the Clerk. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON NOL 2C0 Phone: 619-785-0560 Fax: 519-785-0644 _ j u f" 9_ Email: nb!yant@westel.gin.net i Name: &AY-H Address: QajgS Q ,� - #3 Postal Code: t0Dl-_ a C a Comments: P t�a rve Wo 7 �Z)U s�a ps r Y3 P3 S M&f\4.)Dn}V9 aLO � s4�O LAJ LAW IC, -S tie G;olh i7-v 80 U)) qn C.� ? ' j Q j Awe /USaAVtbn5 - books rcry, off, vo w° aC�'k 61J-L . S QfQ`DVVj a P©w VY1 Y'nor_P clyc"e5 PLEASE PRINT!! Thank you. u , MUNICIPALITY OF WEST ELGIN PAYMENT RECEIVED MUNICIPALITY OF WEST ELGIN #�f PUBLIC MEETING —JUNE 25, 2094 0 2014 INTEGRATED MUNICIPAL CLASS EA/DRAFT PLAN REV I W SEASIDE WATERFRONTS INC. THANKY4U COMMENT FORM 7 Comments will be received until FRIDAY, JULY 11, 2014. If you need more time to prepare your submission, please advise the Clerk. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON NOL 2CO Phone: 519-785-0560 Fax: 519-785-0644 Email: nbryant _westelg int Name: H. Address: g 1 7 i-1 I Ar n i !r + 12, l Postal Code: [1�U o CO Comments: I am concerned about the road or lane between the Grey (Willie)property and Johnston property. I do not believe this was indicated on the Secondary Plan.Are there to be 25 or 10 dwellings? - this was not made clear at the meeting. The Grey (Willie) family have been taxpayers and citizens of West Elgin for at least 70 years.As well, the Johnstons have been there at least 50 years or more. It would seem to me that the municipality should be vigorously supporting and protecting their rights. When we built a garage on our property, it was required to be back 6m from the road allowance. Therefore, I would expect that the road allowance should be 6m from Barb Grey (Willie's) and 6m from Johnstons. This is approximately 3 9f— leaving only 11ft for a road allowance and road. If this roadway is allowed, can you imagine the traffic in and out beside these two dwellings? Why are there so many changes to the secondary plan? Regarding the sewage treatment; the first meeting I attended several years ago (approximately 7 or 8 years) at the Old Boys Pavilion in Port Glasgow, was to discuss sewage treatment for Port Glasgow and Seaside.After this meeting and further study, it was deemed not feasible or practical to pump sewage to Rodney. Why then is this idea being revisited and re-hashed? I suggest that Seaside should build it's own sewage disposal plant, on it's own land, according the the Ministry of Environment's specifications. My observation of the last meeting held, is that it would appear, by the presentation and public attendance numbers, that enthusiasm and energy for this project is waning. I believe the Municipality has bent over backwards to try and accommodate Seaside. /h l MUNICIPALITY of WEST ELGIN PAYMENT RECEIVED MUNICIPALITY OF WEST ELGIN �,� 0 20% . PUBLIC MEETING —JUNE 25, 2014 J`" o� INTEGRATED MUNICIPAL CLASS EA/DRAFT PLAN REVIEW, h_A, SEASIDE WATERFRONTS INC. THANKYOU COMMENT FORM Comments will be received until FRIDAY, JULY 11, 2014. If you need more time to prepare your submission, please advise the Clerk. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON NOL 2C0 Phone: 519-785-0560 Fax: 519-785-0644 Email: nbryant@westelgin.net Name: Wo �— Address: Q h-r Postal Code: V U L (!,0 Comments: The proposed road off Douglas Street to the Seaside property (for any number of houses or condos) is definitely not wide enough. The houses or condos should be built before any consideration of a road allowance between the two properties. After seven years one would wonder if and when this project will move forward. However, should it become a reality the Grey (Willie) and Johnston property owners should receive some consideration for the depreciation of their properties. PLEASE PRINT!! Thank you. P� MUNICIPALITY OF WEST ELGIN PUBLIC MEETING —JUNE 25, 2014 INTEGRATED MUNICIPAL CLASS EA/DRAFT PLAN REVIEW SEASIDE WATERFRONTS INC. COMMENT FORM Comments will be received until FRIDAY, JULY 11, 2014. If you need more time to prepare your submission, please advise the Clerk. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON N0L 2C0 Phone: 519-785-0560 JUL 10 2614 Fax: 519-785-0644 } Email: nbryant @westelgin.net -• -�-- -- = Name: o-N Rnos Q Address: nip® ID Postal Code: Ar®'I— 2C� Comments: _. a The proposed units described as 25 units have several problems. Douglas Line and surrounding streets represent a very well established community with some small children. The properties are well-maintained. Heavy traffic on this road on a fifty foot lot does not meet regulations and seems improbable. Considering 25 units, and assuming 1 1/2 autos per unit, 35-40 cars would constantly be utilizing the roadway, which is directly across from my property. Winter maintenance from the proposed area would be difficult, e.g. Where will the snow be placed? Scenic viewing was mentioned. Proposed properties would definitely obstruct the present houses on the right side of Douglas Line. Looking at the whole complex proposed, the'large number of condos etc. would totally destroy the views especially on the west side of Douglas Line. This would seek to de-value these properties. As there have been many changes in proposals, would it possible to consider putting the whole complex on the west side of Havens Lake Road? This would provide a very good view of the marina and the lake. This might not impede building extra stories or a tower. Sewage would still be a problem. Ruth Boos (Anderson) 1d MUNICIPALITY OF WEST ELGIN PUBLIC MEETING —JUNE 25, 2014 INTEGRATED MUNICIPAL CLASS EA/DRAFT PLAN REVIEWL 11 7014 SEASIDE WATERFRONTS INC. COMMENT FORM Comments will be received until FRIDAY, JULY 11, 2014, If you need more time to prepare your submission, please advise the Clerk. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON NOL 2CO Phone: 519-785-0560 Fax: 519-785-0644 Email: nbryant@westelgin.net Name: ,8 A/Z emu[= Address: 9 Al - _ Postal Code: A(OY, ,� n Comments: C ddc q-&At s 1�0401r'i 41F-- -7-D 5V4 6/40/0RiJ l�r C�c�IT t 22-17 je V DG,61-0 S 4 W �lIS A J c� Gt r�✓f�� n5(o yy W o ule��o tJ 04�49yf Locr o v'-D -574EC oo fr nA PL #A1 043 Ric# ov /+,J a So F Low 8� cRc�v �-Sic�JDRi Ad I� a- ffL ©c7L, p R4FS7-0 4-W-" TH 0 -r- Qty A1.e Tj Doc 7Ht &?"te- r �FIr►�G_C`� of Ap&-r 117-4t9-5--c- PLEASE PRINT!! Thank you. D4L� o t<of-1c. c aid c C� s�-. 4,o P` 7177 -CocR�� C �7a 6ewif 0- JAS. (C 7"41 C4 E75 l w CU CO 5 co ;eL- 4-1 Af �2� 131/03/1999 20: 45 5197650974 GEORGE VANCEEDER PAGE 01 k 2014 MUNICIPALITY OF WEST ELGIN ..... PUBLIC MEETING - JUNE 25, 2014 INTEGRATED MUNICIPAL CLASS EAIDRAFT PLAN REVIEW SEASIDE WATERFRONTS INC. COMMENT FORM Comments will be received until FRIDAY, JULY 11, 2014. If you need more time to prepare your submission, please advise the Clerk, Norma Bryant, Clerk Munioipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney, ON NOL 2C0 Phone: 519-785-0560 Fax: 319-785-0644 Email: nbrvant0westela in.net Name: E C45 9Pbf- Address: 004 94 DO u S s 90'.�Oj &L "'j Postal Code: No Lm �z � - ��F1�GF�E7p S P�Ca e. S 4, ,j'•✓G o,J 01IATu 2.I'I-L �A pnuG.urs GM►� ,;,� �� 7,l��c-7 4 ��r�Q SrR667 LI/NT 5 rfJ ,�rr+ No�cE �oc1-4A-r��.� [rA�E *A WN �4fr�CU L r �� 210 T/>+E 0 W6 i�G'N�7 70 1-JSGr - Uu2 U►��'�NG 6NS�`" ` , A Qre 6--1 -;M . r�•R�• �� DAE••�'', iS X07 �uC.c.ESSfu� ��� �;;,.►pt►S U �F ►1� � �✓ N7o Lot") iNCo�+e-1 L � �i.A.l�I�1 I �� /1��., S♦:i�� ' / 1.S i.,j G . &�4&rn PL E.• Ti'f`C e0 nJ DO J�} /J 1A .,-,G..vA Be-,CA-,, 6 /.�4v i &��,reSi� s i r* c71 a� n107 S�r.�. PQO� T r ^r� I F i3�1lL..Q1,4(• o n1 A H►�- T���. �tilGD �.�DS ) T• C)� AS R �S�� T �F 7i4 15 a u. f I75 NQ�' R Carl F-04 7x46 45Y� '�'7rn;6; (CµRR r, to G Lfi 5 G a t.a !�E S + fa S To Y-f 4j F PAI ►-v 4 SE,.-�f!�s' 7 o ACca/woC)AY� its �F� �opm -ter ro PQ.cF, c- ,a �r"mot fGffTS DF /z7 GU4��, ; PLEASE PRINT11 Thank you. ReS,D,,-,rS7r 4N ITHE A-80+/( riE g-oAn MA-y 1107 ACCa•m00J$7E C-r0d2.e-<-*j1 c S'6le,J0[�s O�.+k LlI Ei.J I S' TrF!°t 7 rr`� r✓� C R-'� �r•� SAA G L� �E rl�.v 4� �["iu p L! L.�AK+�Lr -r046 i-A-!C C fJ�.J!) r'Y1 r4 Q r.1 !`) 51�G.t-� L✓� �2 G�,�i� 4 r.-.� (y iC�'�-s-� 7"0. .♦ A a a a a rs /. / a C/'a•.. 1 !T CK 10 edw i j' YC Frf1f.161'L1