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10 - July 22, 2014 County Council Agenda Pkg.ORDER 1st 2nd 3rd 4th ORDERS OF THE DAY FOR TUESDAY, July 22, 2014 - 9:00 A.M. Meeting Called to Order Adoption of Minutes — June 24, 2014 Disclosure of Pecuniary Interest and the General Nature Thereof Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. Erica Arnett, Health Promoter, Elgin St. Thomas Public Health, Jay Cranstone and Claire Basiniski, MMM Group with PowerPoint titled "Elgin -St. Thomas Cycling Master Plan - Draft Master Plan Report/ June 2014" (attached separately) 11:30 a.m. Tom Marks, Council representative on the St. Thomas Elgin County General Hospital (STEGH) Board of Governors with STEGH Annual Report on hospital activities (attached) PRESENTATIONS: 11:40 a.m. International Plowing Match Legacy Agricultural Scholarship recipients. 11:50 a.m. Recognition of County of Elgin Official Plan Public Focus Group Committee members 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency Closed Meeting Items Recess Motion to Rise and Report Motion to Adopt Recommendations from the Committee Of The Whole Consideration of By -Laws ADJOURNMENT 9th 10th 11th 12th 13th 14th Lunch Will Be Provided & Casual Dress Permitted NOTICE: Deputy Warden for July Deputy Warden for August August 17 - 20, 2014 September 9, 2014 September 23, 2014 November 7, 2014 1 Councillor McWilliam Councillor Walters AMO Annual Conference, London, Ontario County Council Meeting — 9:00 a.m. County Council Meeting — 9:00 a.m. 2014 Warden's Banquet — St. Anne's Centre DRAFT COUNTY COUNCIL MINUTES Tuesday, June 24, 2014 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Couckuyt (regrets). Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Walters THAT the minutes of the meetings held on June 10, 2014 be adopted. - Carried. Councillor McWilliam arrived at 9:05 a.m. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Elgin County Development Charges Overview PowerPoint Presentation Gary Scandlan, Director, Watson & Associates Economists Ltd. presented an overview of development charges including their purpose, history, limitations, benefits and alternatives. Moved by Councillor Walters Seconded by Councillor Mennill THAT staff investigate the benefits of development charges and present the results to Council at a future meeting; and, THAT the presentation from Watson & Associates Economists Ltd. on development charges be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Lab Services - Contract Renewal — Director of Homes and Seniors Services The director presented the report seeking Council's approval to renew current lab services for one -year at current pricing and pursue competitive pricing options under the procurement policy. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the staff be authorized to sign a one -year contract with Life Labs with no increase in fees; and, THAT staff be directed to review the feasibility of applying the procurement policy in relation to future lab service contracts and report back to Council. - Carried. 2 County Council 2 June 24, 2014 YWCA Agreement Renewal — Director of Homes and Seniors Services The director presented the report seeking Council's approval to renew a contract with the YWCA for use of the Terrace Lodge pool. Moved by Councillor Jones Seconded by Councillor Walters THAT Council direct staff to negotiate a three percent increase for the 2014/2015 agreement with the YWCA; and, THAT Council direct staff to sign the 2014/2015 agreement with the YWCA. - Carried. May Budget Performance — Director of Financial Services The director presented the budget comparison for May 2014 with a favourable performance of $48 thousand bringing the year -to -date to $179 thousand favourable. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the report titled "May Budget Performance" from the Director of Financial Services dated June 13, 2014 be received and filed. - Carried. 2013 Annual Report — Director of Financial Services The director presented the 2013 Annual Report that included 2013 Awards and Achievements; 2013 Budget Summary; 2013 Financial Results and the Municipal Performance Measures Program (MPMP). Moved by Councillor McWilliam Seconded by Councillor Jones THAT the report titled "2013 Annual Report" from the Director of Financial Services dated June 16, 2014 be received and filed; and, THAT the 2013 Annual Report, Financial Information Return (FIR) and MPMP be approved for publication. - Carried. Funding Agreement for Fourth Floor Museum Renovations — Director of Community and Cultural Services The director outlined terms of the funding agreement with the province for renovations to the fourth floor of the Elgin County Administration Building to accommodate the Elgin County Museum. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the report titled "Funding Agreement for Fourth Floor Museum Renovations" by the Director of Community and Cultural Services dated June 6, 2014 be received and filed. - Carried. Terrace Lodge - Hot Water Tank Replacement — Director of Engineering Services The director presented the report explaining the replacement process for two leaky hot water tanks at Terrace Lodge. 3 County Council 3 June 24, 2014 Moved by Councillor Mennill Seconded by Councillor Walters THAT staff be authorized to replace the hot water tanks at Terrace Lodge at a cost of $13,887.54 (plus taxes); and, THAT funds for this purpose be reallocated from the Capital Reserve. - Carried. CORRESPONDENCE Item for Consideration 1. Alan Doheny, Assistant Deputy Minister of Finance, Provincial -Local Finance Division responding to concerns regarding the Ontario Municipal Partnership Fund (OMPF). The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Correspondence Item #1 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members The Annual Warden's Golf Tournament was held on June 18, 2014 and raised $28,000 for the Elgin — St. Thomas United Way. The Warden gave credit to the Elgin County United Way Committee for their hard work. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Mennill Seconded by Councillor Walters THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d) labour relations — Review of Secondment to Administrative Services. - Carried. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Walters THAT the administrative duties assigned to the Marketing & Communications Coordinator position through the secondment be made permanent, evaluated through the job evaluation system and form part of the position's job description. - Carried. 4 County Council 4 June 24, 2014 Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY- LAW Moved by Councillor Ens Seconded by Councillor McWilliam THAT By -Law No. 14 -20 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 24, 2014 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now adjourn at 10:04 a.m. and meet again on July 22, 2014 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 5 - Carried. David Marr, Warden. St. Thomas Elgin General Hospital Annual Report to Elgin County Council July 2014 Highlights Community Newsletter and Annual Reports Patient Experience Annual Report http : / /www.stegh.on.ca /sites /default /files/ Patient% 20Experience %20Office%20Annual%20Report%202 013 -2014 0.pdf Spring Community Newsletter http : / /www.stegh.on.ca /sites /default /files /14 STEGH 1231 Spring Newsletter FA- LR- Spr.pdf STEGH Annual Report http : / /www.stegh.on.ca /sites/ default /files /STEGH - Annual %20Report -2014 FA.pdf Provincial recognition STEGH was acknowledged recently in the Ontario legislature for our success at reducing and sustaining the lowest ER wait times in the province. We also received a letter from Nancy Taylor, Assistant Deputy Minister, Ministry of Health, congratulating our team for this achievement. Public Health Unit award Every year, STEGH applies for the Healthy Workplace Awards that are presented by the St. Thomas Elgin Public Health Unit to recognize workplaces that developed and implemented workplace wellness programs. In early July, STEGH was notified that it had received a gold award, which is the highest level possible. The application focuses on health and safety programs, healthy lifestyle promotion, workplace culture and community involvement. Standardizing uniforms Our Housekeeping, Food Services and Respiratory Therapy staff have all adopted standard uniform dress. They have high visibility in patient areas and can now clearly be identified by our patients and families. "Uniform" dress has a long history in healthcare. However, standard dress codes began to relax over the years as social norms changed. In today's hospital world, it is often very difficult for patients and families to identify the role of hospital staff and physicians from their dress. There are very few visual clues left, leaving patients and families guessing. With the increasing attention on patient experience in healthcare, patient surveys and research provide evidence that this issue is important and a source of frustration. We look forward to the adoption of more standard dress codes here at STEGH as we move forward this year Campaign Update On May 14, out STEGH Foundation launched our public fundraising campaign. The Foundation has already exceeded $10 million on their goal to $14 million. Visit www.itsOURhospital.ca for more information on the fundraising campaign. 6 Redevelopment The progress for the Redevelopment Project is continuing to move forward at a fast pace. We are about six months away from going out to RFP (tender).We have come to the end of the design development stage of the project, however, there are many other activities and milestones that are on- going. Our most recent submission (Stage 3.2) to the Ministry of Health was submitted on June 20, 2014 and we have a number of meetings planned with the Ministry to review the latest submission and obtain necessary feedback on our design. Our Site Plan Approval application has been approved by the City of St. Thomas. This summer there will be RFQ (Request for Qualification) issued by Infrastructure Ontario. This will begin the process for pre - qualifying General Contractors that will be able to bid on our construction project. As well, over the next couple of months there will be a number of RFPs that will be issued by STEGH for major equipment purchases related to the Redevelopment Project. Clinical Services Renewal Planning On June 10, our STEGH Board of Governors met with physician and management leaders to begin a discussion about a clinical services plan for STEGH. Our hospital's services include a host of secondary level surgical, medical, women's and children's, mental health, complex continuing and rehabilitation care. All provide in- patient care but most also provide an increasingly higher proportion of out - patient care. All are served by an array of supporting services and professionals. As we think about the next three to five years, our challenge is to understand how this variety of services will fit in a rapidly changing environment where the patient journey and efficiencies are equally competing priorities. As we work through our planning over the next four months or so, we will use our lean thinking approach to come to some consensus on the future. Focus on Staff Wellness In April, STEGH launched its 5th annual Active for Life Challenge that just wrapped up at the end of June. There were 167 participants who made up 31 teams. There were a number of accomplishments for individuals and teams, including - together, they walked a total 54,355 km! That is equivalent to walking around the world, and then some! There is a lot of research that demonstrates the impact that feeling fit (or even working to feel fit), has on our sense of well- being, and the value of a healthy workplace. Generally: • you tend to be happier, more productive and more energetic, • you tend to be sick less frequently and so more present for your family and for your job, • your job satisfaction is higher • your ability to cope with stress in your life is more robust • you sleep better Our STEGH promise is to deliver an excellent patient care experience every time. We are in the business of caring for people and our currency is compassion. Feeling fit reduces our susceptibility to 'compassion fatigue' and helps us to bring more to our relationships with patients and colleagues. As they say in the airline business, "Put your oxygen mask on first so that you can then help others." 7 .. ..VII �)n as ,mow, i ;. n ietall-laspita.„1 Patient Experience Office Annual Report 2013 -2014 The Patient Experience movement is gaining momentum across North America. Rising consumer expectations, significant demographic shifts and an increase in healthcare performance transparency are driving this movement and it is of particular importance to STEGH's Executive Team and Board of Governors. In August 2013, STEGH recruited Nancy Lawrence, Executive Office Coordinator, who along with other duties, provides oversight to the Patient Experience Office and Strategy. Relying on best practices, a commitment to reinvigorating compassionate care, and promoting patient, family and community engagement, the Patient Experience Strategy guides this important work to elevate the patient experience at STEGH. STEGH's vision to deliver an excellent patient care experience every time is attainable by focusing on the following key drivers: • Patient and Family Centred Care principles and vital behaviours • Culture (values, code of conduct, language) • Structure (design, decision making, information systems) • Skills (technical /clinical, people, communication) The dimensions of patient and family centred care include: • Respect for patient values, preferences, expressed needs • Coordination and integration of care • Physical comfort • Information, communication and education • Emotional support, relieving fear and anxiety • Involvement of family and friends. It's moving from doing "to and for" a patient to doing "with" a patient. To elevate the patient experience at STEGH, we have aligned our strategy to our stated core values, namely; Compassion, Accountability, Respect, Excellence and Safety. 8 5 1111 ra 1111 Throughout 2013 -2014, STEGH focused on six strategies to advance Patient Experience. They included: %i,,,, 11 111 11" 11 pp 1111111111111111111111111111 1111111 N 1 QC 11" " 1111111 1111 1111111111111111111111 uede ems Vpn 1,11,11,11f1f1fffficsof 111111 ifitioaliall /� ii 1111111 ) loh000000III0011111111111ill ,w,y,1,1111111111of 11 off 11 off 11111411,11119111 11111111111111111171," A total of seven Patient Experience Advisors were recruited from the community to work alongside six staff advisors to form our Patient Experience Council. Our community advisors are Andrea Fordham (Co- Chair), Francine Melmer, Gail McNaughton, Judy Wakem, Sarah Baughman, Trish Van Dam Marcoux, and Myrna McLean. They work alongside STEGH staff including Nancy Lawrence ( Executive Office and Patient Experience Office Coordinator), Karen Davies (Vice- President and Chief Nursing Executive), Kim Jenkins, (Manager, Surgical Program), Sarah Paul, (PT /OT Assistant), Dr. Nicole Campbell ( Anesthesiologist), and Ryan Sinke, (Maintenance). Terms of Reference were developed, advisors completed corporate orientation, and work is underway to develop an annual plan with key deliverables that will directly impact patients and families in a positive way. The Council is leading the work to create a Patient and Family Resource Centre at STEGH and is reviewing a number of policies and guidelines including our Visiting Guidelines to create approaches that are consistent with patient and family centred care principles and practices. 9 n �� 1 of l ( 101' rar r, 00111 00001000000000011 ybe u w i9I11.1111111111„„„„„„„„;,.,1111111111111iliit%„„„„,„„„,,,,,,,„,,,„„„„„„,,,,,,,,,,,, I 1 Six staff adv.sors contribute their time, know edge and wisdom on our Patient Experience Council. As well, the use of patient stories is being advanced at daily huddles and all new hires receive information on the Patient Experience office, its mandate and role at STEGH during corporate orientation. Work has begun on learning modules for staff on patient and family centred care and person- focused care. in it r r r r rr ! 111111111111 1 aap Gx! jr1OVIINIrdi$, 1,111111„„111 raal i��, a III � olpll", a Advioors Information on the Patient Experience Office and Council was featured in the 2013 Fall Community newsletter. Posters and postcards were developed and shared with our health partners. 10 http: / /www.stegh.on.ca /patient - experience In the fall of 2013, the Patient Experience page was launched on our external website and linked to our internal site. Our Patient Experience Council members are profiled on the site, along with the Terms of Reference and meeting minutes. Information on patient and family centred care, including links to other reputable sources, are available as well. We have also provided a link to our patient satisfaction survey which can be completed online. The hospital has completed a social media policy and an increased presence that promotes interactive communications with our stakeholders via social media is the next step. c k M c r; "I i& n Ela:.jlu 1111111 11111111 fi )Air vrant rm. fill totoP 1411111111111111111111111111111111111114 111111111111111 111111111111111111111111111 / / / / /�� J 111.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1.1. I Ill _// We launched a number of feedback mechanisms and approaches in 2013 -2014 to gather patient and family feedback including a dedicated phone extension, email address and electronic surveys. These additional mechanisms enhance our already robust patient satisfaction survey process, our "Caught You Caring" program, and Management of Compliments and Complaints using Risk Monitor Pro. The Management of Compliments and Complaints Policy was revised to include the role of the Patient Experience Coordinator. 11 �d A total of 2,668 paper Patient Satisfaction Surveys were completed in the fiscal year 2013 -2014. Verbatim comments are reviewed weekly at Quality, Risk and ety Rounds with the cutive Team and ers. L(„r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r We set a target of 90% "Yes Definitely" responses to the question "Would you recommend this hospital ?" We met this target eight out of 12 months during the past fiscal year. We also ask the question, "Did you have an excellent patient care experience ?" and, again, set a target of 90% response rate of "yes ". We exceeded this target every month during the past fiscal year In fact, for 11 of the 12 months, we exceeded a 95% "yes" rate to this question. Response Rates: 350 300 250 200 150 100 50 0 TotaI Surveys au/ Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Ma 13 13 13 13 13 13 13 13 13 14 14 14 12 ,Response Rate 95% 90% 85% 80% 75% 95% 90% 85% Patient Satisfaction - Would You Recommend This Hospital? Apr 13 May13 Jun13 Jul 13 Aug 13 Sep 13 Out 13 Nov I3 Dec 13 Jan 14 Feb14 Mar 14 I111111111111111111111111111111115Yes Definite y Recommend —Target 90% Patient Satisfaction - Did you have an Excellent Patient Care Experience? Apr 13 May Jun 13 Jul 13 Aug 13Sep 1300113 Nov Dec 13Jan 14Feb 14 Mar 13 13 14 —Target 90% Patient Complaints - We are genuinely interested in hearing from our patients and families when we do not meet expectations as well. During the 2013-14 fiscal year, we received a total of 75 complaints with an average resolution time of 33 days. 13 ,, ,,, num Imli tl, ,4,,,i'lf Ili 1 A I)) „AC o miyrJyryrr rrrrrr /iPfl hvoollillluo � iiiiu� 'o� Nex Vp„ 5 Vp„ eps 111111'1'1111 III 11111111111111111 1111111111111111111 ...H. 1)1111,111 illi111'11111"" 111111111111111111111111111111111111111111111111111111 In October 2013, the la Experience Office opened. This is a calm, inviting space where patients, families, and staff can meet to discuss concerns and share experiences. As well, it is used as work space by the tient Experience Advisors Advisors. ;J�lrlr!i0 /'/ rr/ �llllllllrrllrrrrrlrrr/ rrr/ rrrrrrrrrrrrrlrrrlrrrrrrrrrrrrrrrrrrrrrrrrrllmrmmmrrrrrrrrm We will continue to seek out new opportunities and approaches to hear the voices of our patients and families including conducting discharge phone calls with our medical patients within 48 hours of leaving our hospital, and implementing a new strategy in the Emergency Department with assistance from volunteers to gather feedback from the patient population. The Patient Experience Council will take a lead in revising STEGH's Visiting Guidelines as we transition to a more patient and family centred care approach and embrace family, as defined by the patient, as partners in care and not visitors. The Patient Experience Council will also coordinate a new President's Awards Program that recognizes staff, physicians and affiliates who demonstrate our CARES Values in the work. These individuals may be nominated by patients, families and peers. The Patient Experience Office will also launch STEGHCARES - a virtual community of people dedicated to transforming the experience of our patients, their families and our staff through collaboration, innovation and partnership. We will invite and encourage our community to join the conversation! STEGHCARES will feature news, blogs, videos and more, all focused on the delivery of patient and family centred care. This virtual community may be accessed from our website's Patient Experience tab. 14 uu; 9I4' i ul ul 11111 itti f 11fe�la l 8 %a111,1,E,1s 111111111111111111'P r pIIII NNN�'NN � N��IIOII NN . pp Itl IIIIII VIII III VIII VIII mm IIII Ip u��I IIII xNp N"'.N i ql n ..d om lllllIl I II w� �� AAA 0000 �� j iII I Imm IIII NN�I IIIIIIIIiIIIII NNNIIII1111111 1?1?1 h A �NNW� lu��1 q uIIIIIINNmlulllllllllIIII m a � r °I d II IIIIIIII IIIIII 1111 11111111 1111 (IIIIIIIIIIII Illiiiiiiiiiiiiil "iil IIIIIIIII 11111111 111110010 IIIIII VIII 11111111 VIII VIII VIII a ��ytaol6� 4»» " »V11llii h�nim�nim�4l�i a�11h?C6t��1601B1g ��I�l sislr 106N,,, 1��64Sti �)v i TECH President and C �sy suuv »o 1111ii, ��1116018�� lmti a�1116t»»ml U lu�a la st year 11a s L a a n r la sy an al rax 'iting fllate ifo T '1'111 liiiiiil a for rnnr (torten n ity. fT few IIIrThIIIrjlrt Our clinical services expanded in January with the addition of our new Mental Health program. Our community now has 15 dedicated mental health beds, a vibrant outpatient program and a team of very dedicated and professional staff and physicians. Front -line user group teams from Emergency, Surgical Suite, Mental Health and Sterile Processing worked throughout the fall and spring to develop the detailed plans and design for our "Great Expansion" rebuilding project. The teams are determined to ensure that the designs are not only efficient for their work processes, but evidence - based and supportive of an excellent patient care experience as well. Our patient experience strategy was launched with the formation of our Patient Experience Council whose members were selected from our community and from our front line staff, leaders and physicians. This council will be very busy participating in planning, policy setting and virtually all aspects of the patient experience. We took the next big step on the road to the electronic patient record, affectionately called "HUGO ". As part of a consortium of eight regional hospitals, STEGH Nurses, doctors and other providers are now entering treatment orders and other information directly onto computers rather than on paper. We were very pleased to appoint Tonya Sheldon to role of STEGH Chief Financial Officer last year. You will see in Tonya's report that we have once again been able to end the year in the black! Finally, our transforming care journey, initiated in 2011 and based on lean principles and the Toyota Production System model adapted to hospital care, continued to drive engagement of teams across STEGH in sustainable improvement. Our recruitment for an executive leader with deep clinical and lean experience to help us on this joumey was successful in the appointment of new Vice President, Mary Stewart. V� m 11 I kis frr r;,a11 o 111a veonlala I'M 1 people liana r;a'1 T, Tr 11111 Et liiiiiil 1n,lio 1:1111 f11at r run rgy ,:arIal 11rit its 1rCrr rl rally s,lulg and exc llarid la ( Iran i1 .,carat chub alt rich rlr>ra 1 cal °r °1 f,rrnlr9 to. c.r,IIrIR n'pe sch If r1I °r °1rrrIg 111atn 1" III VIII 11111111111 111 1111 1111 EMI 11111111 11111111111111111 11 11III 1 IIIIII \\ (rllrrru It 11 as truly been a privilege to :verve as TT41air of the Board of leverrlers Jl Tlhomas Elgin General lidospital for the past lvve years, There were numerous achievements and many good things that happened during that time and it was exciting and rewarding to be associated with such a great organization. Having the shortest Emergency Department wait times out of 74 Ontario hospitals is amazing. The efforts, teamwork and communication of our front -line staff and doctors, managers and senior leaders made this happen. Those best practices are being implemented right across the hospital. The "lean" journey and transforming care is being embraced by all. Athird and fourth consecutive Platinum OHAQuality Health Care Workplace Award was earned. The agreement was finally signed with the Ministry of Health and Long - Term Care to redevelop and build our new Emergency Department, Surgical Suites, Mental Health Facilities and Sterile Processing Department. T01010010 111,1101 Paull II36 »de Chair; S rl C7111.30ard of v/ •::;' So many people have worked on this over the years to make this happen. The Hospital Foundation has embarked on its largest fundraising endeavour in our history. Moving and improving Ambulatory Care, building a temporary Mental Health Department and razing the old Snell building were early signs of our redevelopment. It's been one outstanding achievement after another for the team at STEGH. IIV. revert adlibleutemertt atter artather 11i6auVIIuv,teaIrrmyetSIIII 1111.,, Our Board follows a policy governance model which essentially means we are in an oversight role and not involved in the day -to -day intricacies at our hospital. This model works well because we have some of the most talented executives, doctors, nurses, managers, clinical staff, support staff and volunteers who make this an incredible community hospital with balanced books. While on the board and as chair, I have had the opportunity to work with some of the brightest minds and hardest working people I could ever meet. I look forward to continuing as a governor for one more term. I can't tell you what a thrill it's been in the last two years to tell people in our community and outside of the community that I was Chair of the St. Thomas Elgin General Hospital. The community and health care industry know who we are! i In September, we welcomed Dr. Waleed Chehadi to STEGH as our new ICU lead to further develop our Intensivist Program. This development will continue into the coming year as we move to a more comprehensive model of intensive care and internal medicine support. Over the past year, STEGH also successfully added a comprehensive Mental Health program to our organization. This program includes 15 inpatient beds as well as outpatient services. To support this program we have established a new Department of Psychiatry led by Dr. Giuseppe Guaiana. Our vision of "an excellent patient care experience every time was enhanced this year with the launch of our Patient Experience Council, which includes Dr. Nicole Campbell, as our physician representative. This Council is a partnership of community members and hospital personnel which serves in an advisory capacity on matters influencing the experience of patients and families. The addition of a CPOE (computerized provider order entry) system occurred in January and brings STEGH one significant - - step closer to a fully electronic medical record. Participation in the education of medical learners is an important role for STEGH and in the past year, 129 medical trainees did a portion of their training here under the supervision of our professional staff. In addition, we hosted 14 first -year Medical Students from Western University for Discovery Week last year and will host again this June. The hospital redevelopment project that will result in state -of- the -art Surgical Suites, emergency room, inpatient and outpatient mental healthcare space and a new sterile processing department has actively engaged many physicians who have been working closely with the architects to design these new spaces. We will continue to collaborate with our community, our patients and their families, and our regional partners to advance our commitment to an excellent patient care experience every time. IIIIIIIII IIIIII11111111111111111 11111, 1/111/1 eat Ali m /111 taa% r the eighth I yrqvtr Irl P1 now, the Ira xnl„tl has achieved d �t loalan a run f rr rrl r ",I xnlal ral:re P111ran Ev. despite °;ill of the major r,hlrlr ge,,, happening in the I evvv lvh cvarrr field This is the second year of the three year Health System Funding Reform (HSFR) lead by the Ministry of Health and Long -Term Care. This reform has hospitals moving away from 'global' funding (a single envelope of funding) to funding tied directly to patient volumes and procedures. In 2011 -12 the hospital was funded 100% by global funding. In 2013 -14 global funding has reduced to 45 %, while the remaining 55% is comprised of patient specific and procedure funding. Our ongoing lean transformation was launched in 2011 to design care and service around the patient experience, and to enable STEGH to meet this anticipated increased funding pressure by reducing waste that does not contribute to safe, quality- driven patient care. From a financial perspective, this change in thinking and working at STEGH has helped us to do more with less, but also to receive additional 'incentive' funding as we exceed the targets set by the Southwest LHIN. vtv "'ronlya Shelldon t7lliiGIJOF0 The hospital also qualified for its third and final annual installment of working capital funding from the Ministry of Health and Long -Term Care. Over the last three years, the hospital has received over $22 million dollars in special funding to address its long- standing working capital deficit problem. Through these funds, combined with the hospital's own investment, STEGH negative working capital has decreased from a high of $30.7 million in 2011 to $5.8 million in 2014, that is a staggering improvement of nearly $25 million! I would like to take this opportunity to thank all of the staff, volunteers and auxilians who contribute every day to support the operations of the hospital. Also our many donors, W io through the Foundation have contributed over $555,000 towards patient care equipment. Without your support we would not be able to achieve these results. St rte e rrt of p r tut liii °iii I11'ou tine ""11.. velllve Months I1!11urldlinvvv) March rchil 0, 201 13'000) all I'IIII'lu 'Ih „ "; os.v "11'',' "o'11S� II 111111 111111 lull II lllllll II VIII LHIN Funding 68,429 67,267 Patient Revenue from Other Payors 10,232 9,379 Recoveries and Miscellaneous Revenue 6,097 5,483 li! Differential & Co- Payment Revenue 876 1,004 Amortization of Grants and Donations for Equipment 949 1,000 I��1��1 ��1��SSIZ�;; ��'", �i�° ��°IES�� \��1�°°;;�°�;n';'�»1�E"ll Compensation 50,473 49,092 General Supplies Medical Staff Remuneration Medical and Surgical Supplies Amortization of Equipment Drugs Short Term Interest 14,403 12,162 4,083 2,104 2,612 123 14,101 11,802 3,949 2,012 2,154 167 Bad Debts 38 116 % % / % / /, % % %',; ° °,° ; s,, ,;,°;;;;°%%%///%%///%%///%%///%%///%%/ / / % % / / / % % / / / % % / / / % % / / / % % / / / % %/% ; „;kS % % % /G %,'SS' Surplus (from Hospital Operations) 585 740 1,564 7,391 Other Expenses Other Revenue Working Capital Funding 11YIU�I oul uml l Vii 1t '4'Ii" "Itir rylllai.5 a 1,496 7,391 181M1uil 0.1 %, 1111111111111vvvvviu 0.0 %, 111111111111111111111111! 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Ip0 ll. pllp,� REPORTS OF COUNCIL AND STAFF July 22, 2014 Council Reports — (ATTACHED) Warden David Marr — International Plowing Match (IPM) Legacy Agricultural Scholarship — 2014 Winners Councillor Bill Walters and Councillor Bernie Wiehle — Annual Warden's Banquet Staff Reports — (ATTACHED) Deputy Director of Engineering Services — Cycling Master Plan Report only (draft Elgin -St. Thomas Cycling Master Plan attached separately) Manager of Planning — Approval for Official Plan Amendment No. 2 — Peter North Manager of Planning — Approval for Official Plan Amendment No. 11 — Froese Vegetables Inc. Manager of Planning — Review of Environmental Impact Studies (EIS) Chief Administrative Officer— Staggered Term Appointments to the Land Division Committee General Manager of Economic Development — Tourism Website Migration to Open- Source Platform General Manager of Economic Development — 2015 -2018 Economic Development Strategy and Marketing Plan: Award of Contract Director of Community and Cultural Services — Springfield Library 2013 Summer Reading Club Award Director of Community and Cultural Services — Library Fine Threshold Amount Director of Community and Cultural Services — Ontario Trillium Foundation Grant — Youth Employment Counselling in Libraries Director of Financial Services — Development Charges Director of Financial Services — June Budget Performance 22 �irlhr� %llll%yy�_ Ire' Atnoe REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Warden Dave Marr Mr. Duncan McPhail, 2010 IPM Committee Chair Brian Masschaele, Director of Community and Cultural Services June 27, 2014 International Plowing Match (IPM) Legacy Agricultural Scholarship - 2014 Winners INTRODUCTION: In 2011, County Council approved the allocation of $50,000 to be distributed over ten years for the creation of the "International Plowing Match Legacy Fund Scholarship ". This report informs Council of the 2014 recipients which marks the third year of the program. DISCUSSION: The IPM Legacy Agricultural Scholarship Committee, consisting of the Warden, Chairman of the 2010 IPM Executive Committee and Director of Community and Cultural Services, recently adjudicated 2014 scholarship applications and are please to announce that the following individuals are this year's winners: Female: Ms. Marenda Schipper, Malahide Male: Mr. Dennis Catt, Central Elgin and Mr. Scott Speers, Central Elgin The adjudication committee is extremely pleased to recognize these deserving winners for their volunteer service, academic achievement, involvement in agriculture and plans for the future. Ms. Schipper is pursuing a Bachelor of Commerce degree in Food and Agricultural Business from the University of Guelph. Her essay focused on strategies to increase awareness on the importance of agriculture in the 21st century to "close the gap from farm -gate to food - plate ". Mr. Catt is pursuing a Bachelor of Science degree in Agriculture from the University of Guelph. His essay focused on the importance of staying current with agricultural technology , including use of new approaches such as silvopastoral systems to improve soil quality and the environment. Mr. Speers is pursuing a Bachelor of Commerce degree in Food and Agricultural Business from the University of Guelph. His essay focused on the need for more youth to enter the field of agriculture to increase food production in order to feed a growing global population. CONCLUSION: Ms.Schipper will be awarded $2,500 as the top female applicant. The committee felt that Mr. Catt and Mr. Speers were equally deserving of the scholarship and as a result, they will each be awarded $1,250. 23 The 2014 winners will serve as excellent ambassadors on behalf of the County as they pursue their respective programs in agriculture. The adjudication committee would also like to acknowledge the excellent supporting work of the Marketing & Communications Coordinator in collating and distributing applications according to the terms of the scholarship criteria. RECOMMENDATION: THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge and congratulate Ms. Marenda Schipper of the Township of Malahide ($2,500), Mr. Dennis Catt of the Municipality of Central Elgin ($1,250) and Mr. Scott Speers of the Municipality of Central Elgin ($1,250) as the 2014 winners of the International Plowing Match Legacy Agricultural Scholarship. All of which is Respectfully Submitted Approved for Submission Dave Marr Warden Duncan McPhail 2010 IPM Committee Chair Mark G. McDonald Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 24 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Councillor Bill Walters and Councillor Bernie Wiehle DATE: July 2, 2014 SUBJECT: Annual Warden's Banquet INTRODUCTION: It is the policy of Council to arrange annual recognition to honour the outgoing warden for his /her year of service with the Social /Entertainment Committee planning the program. DISCUSSION: The date for the Warden's banquet is Friday, November 7, 2014 at the St. Anne's Centre in St. Thomas, with the social hour beginning at 5:30 p.m. followed by dinner and program at 6:30 p.m. The Social /Entertainment Committee has assigned a number of duties to Councillors for the event: Chairpersons /Co- emcees - Councillors Wiehle and Walters; Grace - Councillor Mennill; Toasts for the Queen and Canada - Councillor Couckuyt; Thank You to Caterers — Councillor Ens. Introductions, Head Table - Councillor Jenkins; County Council - Warden Marr; Past Wardens - Councillor McWilliam; Moment of Silence for Past Wardens - Councillor Jones /McIntyre; Visiting Wardens, Mayors and Clerks - Councillor Wiehle. Remarks to Warden - Councillor Walters; Presentation of gift to Warden David Marr and Sandy Marr - Past Warden Cameron McWilliam and Anne Marie McWilliam. As is previous years, the MP, MPP and Mayor of St. Thomas will be invited to bring greetings. Dress for the Warden's banquet is the official County Council uniform. RECOMMENDATION: THAT the report titled "Annual Warden's Banquet" from Councillors Walters and Wiehle dated July 2, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Councillor Bill Walters Mark G. McDonald Councillor Bernie Wiehle Chief Administrative Officer 25 PROGRAM Chairpersons /Co- emcees — Bernie Wiehle & Bill Walters Grace — David Mennill Toast to the Queen and Canada — Jack Couckuyt DINNER Thanks to Caterer— Paul Ens SHORT INTERMISSION Introductions: Head Table — Jim Jenkins County Council — Warden Marr Past Wardens — Cameron McWilliam Moment of Silence to Honour Past Wardens — Grant Jones /Jim McIntyre Visiting Wardens, Mayors and Clerks — Bernie Wiehle Greetings from — Joe Preston, MP — Jeff Yurek, MPP — Heather Jackson, Mayor City of St. Thomas Warden's Presentation: Remarks: Bill Walters Warden's Remarks Gift: Past Warden McWilliam & Anne Marie McWilliam to Warden Marr & Sandy Marr 26 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Steve Evans, Manager of Planning Alan Smith, General Manager of Economic Development DATE: July 2, 2014 SUBJECT: Cycling Master Plan INTRODUCTION: The Draft Elgin -St. Thomas Cycling Master Plan (CMP) has been completed. The CMP was initiated in October 2013 and builds upon the work and public consultation of the Elgin -St. Thomas Active Transportation Initiative (ATI) completed in February 2012. Elgin -St. Thomas Public Heath in partnership with the County, City of St. Thomas and Elgin's local municipalities developed the CMP to serve as a blueprint for future bikeway planning, design and implementation. This report recommends adopting the draft CMP in principle and posting the plan on the County's website for a final 30 -day public review period. Staff will then report back to Council with implementation options. DISCUSSION: The Cycling Master Plan utilized public consultation, staff input and the Ontario Traffic Manual (OTM) Book 18 to determine route selection, assessment and facility design. The CMP is divided into 3 implementation phases: Phase 1 (0 -10 years), Phase 2 (11 -20 years) and Phase 3 (20+ years). All three phases combined, across all municipal jurisdictions in Elgin County would create a 573 kilometer bicycle network (521 km new) at a total investment of $31 million over 30 years. Municipality Total Distance (km) All 3 Phases (30 years) Total Cost (over 30 years) Elgin County 214 $ 8,115,000 St. Thomas 59 $ 2,998,000 West Elgin 10 $ 229,000 Dutton /Dunwich 5 $ 202,000 Southwold 25 $ 19,000 Central Elgin 60 $ 486,000 Malahide 32 $ 190,000 Bayham 36 $ 27,000 Aylmer 7 $ 430,000 Other Partnerships (decommissioned Rail beds) 73 $ 18,203,000 TOTAL 521 $ 30,899,000 The CMP identifies the following cycling facilities and proposed implementation phasing on Elgin County roads: Phase Km of Paved Shoulders Total Km of Bicycle Facilities Total Cost (Elgin County) Phase 1 (0 -10 yrs) 100 122 $ 6.3 Million Phase 2 (11 -20 yrs) 10 13 $ 0.5 Million Phase 3 (21 -30 yrs) 19 80 $ 1.3 Million The CMP has focused implementation planning and prioritization of routes on County roads to work in conjunction with road projects already identified in the County's 10 Year Capital Plan. For example, paving a road shoulder identified in the CMP would occur at the same time that road resurfacing is already planned in the 10 -Year Capital Plan. A paved shoulder can be constructed independently from roadway resurfacing however, it may be susceptible to premature deterioration as compared to a paved shoulder constructed in conjunction with asphalt road paving. It is also assumed that costs would be less for the installation of a paved shoulder in conjunction with asphalt resurfacing of the roadway. Cycle Tourism More Ontarians are riding bicycles than ever before (estimated 600,000 people or 5% of the population). Thirty -six percent of Ontarians are riding at least monthly, up from 28% in the last two years (2013, Share the Road Survey). As a result, cycle tourism is a significant economic development opportunity. Cycle tourism is a growing market and studies consistently show that cycle tourists stay longer and spend more when travelling. In 2010, 2 million Canadian visitors went cycling while travelling in Ontario and spent $391 million (an increase of 25% and 18% respectively from 2009) (Ontario Ministry of Tourism). One of Elgin's routes, the Lake Erie Waterfront Trail, is recognized as one of Canada's best cycling touring routes in a recent edition of Adventure Cyclists (48,000 members). In the summer of 2013, 250 cyclists rode through Elgin County launching the Waterfront Trail, contributing an estimated $30,000 - $50,000 to the local economy (County of Elgin, 2013). Staff recognizes the opportunity to develop cycling tourism in Elgin County, which in turn creates a bicycle culture, and attracts visitors, residents, and businesses to the area. In addition, there are many benefits of developing a community that welcomes cyclists, some of which include; a Bicycle Friendly Community builds a creative place attracting the creative class making it a more desirable place for people to live or operate a business; increases property value and property tax income; less wear and tear on the roads because people are cycling; and leverages current assets and programs. Elgin County Official Plan The Elgin County Official Plan supports pedestrian and cycling routes and includes the following policies in section E5.2: 28 Local municipalities are encouraged to develop interconnected systems of cycling and walking routes providing access to major activity and employment areas and to future public transit. In order to plan for and encourage walking and cycling, local municipalities are encouraged to: a) Consider the provision of safe and convenient cycling and walking routes in the review of all development applications; c) Investigate and provide for bicycle lanes wherever possible in the construction or reconstruction of roads and bridges; e) Ensure that lands for bicycle /pedestrian paths are included with the land requirements for roads f) Ensure that the rights and privacy of adjacent property owners are factored into the design process for pedestrian and cycling routes; and g) Ensure that all pedestrian and cycling routes are designed to be safe. Additional Benefits and Maintenance Costs Paved road shoulders can provide additional benefits such as improved safety by eliminating edge of lane drop offs and wider road platforms for large equipment. A paved shoulder bicycle facility also adds additional maintenance responsibilities. Road patrollers must acknowledge who uses a facility and ensure that it is maintained to reasonable standard for that use. For example, a paved shoulder may necessitate mechanical sweeping a few times per year if it is a designated as a bicycle lane. Lifecycle Costs The construction of a bicycle lane is not a one time cost. Paved shoulders have a designed life expectancy of 15 years until they must be resurfaced again. There is a cost savings in not having to grade or place gravel on a paved road shoulder, however these savings do not fully offset the capital cost of the construction of a paved shoulder or the annual cost to paint white edge lines. Implementation Options (draft for discussion purposes only) The CMP in its entirety proposes significant additional investment not already included in existing financial plans. County Council has many options to implement the CMP and implementation of cycling facilities does not necessarily need to follow the phasing timelines identified in the plan. It is more realistic that these investments be accommodated within existing capital spending thresholds and utilize new funding sources as they become available. Therefore, some potential options to construct cycling facilities within the existing capital budget thresholds are as follows: 1. Adopt the CMP and direct staff to structure the 10 -Year Capital Plan to accommodate the CMP's implementation schedule to include the construction of all identified bicycle facilities in Phase 1 (years 1 — 10). This option fully supports the CMP as presented and directs staff to accommodate the proposed $6 Million in cycling facility development within the approximately $100 Million, 10 -Year Capital Plan. 29 2. Adopt the CMP and direct staff to identify each cycling facility project separately in each year's Capital Budget to be approved by Council annually while remaining within existing Capital Budget spending limits. This option supports the CMP as presented and grants Council increased flexibility to approve or remove cycling facility projects annually as other Council priorities arise. 3. Adopt the CMP in principle as a planning document and resource tool and implement a few key projects at this time with a five year review. This option moves forward with the development of cycling facilities in a fiscally responsible manner and revisits the CMP in conjunction with the County's Asset Management Plan review in 2019. 4. Receive and file the CMP and defer development of all cycling facilities at this time. At this preliminary stage of discussion, a conservative implementation of the CMP (Option #3) appears to strike a balance between implementing the plan and doing so in a fiscally responsible manner. This draft implementation strategy would support Elgin County Cycle Tourism initiatives by developing key cycling facilities that builds upon the Waterfront Trail and benefit the largest potential number of users. The County would be able to capitalize and monitor the benefits of these facilities over the next 5 years. The following projects could be implemented and accommodated within the existing 2015 Capital Budget threshold: Project From - To Length Estimated Cost Sunset Road Signing and Minor Improvements St. Thomas to Port Stanley 11 km $ 50,000 East Road Paved Shoulders Erie Heights Way to Sunset Road 1.6 km $ 100,000 Imperial Road Paved Shoulders Aylmer south limits to Port Bruce 6 km $ 360,000 Total Cost for 2015 $ 510,000* * to be accommodated within the existing 2015 Capital Budget threshold. Sunset Road — Paved shoulders were installed along Sunset Road in 2007 and have become very popular for cyclists. The existing paved shoulders are 2 metres wide and meet design requirements to formally identify them as bicycle lanes. Some improvements would have to be made at the Port Stanley Terminal Rail crossing near Parkside High School in order to meet design requirements and improve safety. Pavement markings and bicycle route signs would also be installed. East Road — Asphalt resurfacing of East Road is scheduled for 2015 and staff proposes to install paved shoulders as cycling lanes at the same time and as identified the CMP. This work would create a cycling loop from Colborne Street in Port Stanley, along Joseph Street and East Road, to Sunset Road. Imperial Road — Asphalt resurfacing of Imperial Road (Aylmer south limits to Port Bruce north limits) is scheduled for 2015 and staff proposes to install paved shoulders as cycling lanes at the same time and as identified the CMP. It is envisioned that paved shoulders 30 along Imperial Road could become very popular for cyclists similar to Sunset Road by connecting a populated area to a lake shore destination and the Waterfront Trail. Five Year Review — If Council chose to adopt Option #3, a review of these newly created cycling routes could be done in conjunction with the County's Asset Management Plan review already scheduled in five year's time (2019). Information gathered would be useful for future cycling facility planning together with all other County assets. Council could revisit the CMP and accelerate implementation at any time, if for example, funding programs became available. CONCLUSION Now that the draft CMP is complete it requires support in principle from County Council to move forward. Every municipality in Elgin County has participated with representation on the committees that developed the CMP and all local Councils including the City of St. Thomas will also be asked to support the CMP in principle so that it can be publically circulated for final comment. The CMP in its entirety proposes significant additional investment of new facilities not included in any existing financial plans. County Council's support in principle does not bind the County to any financial responsibility. Once the 30 -day public review period of the CMP has expired, staff will report back to County Council with implementation options. Implementation options presented to Council will range from full support and implementation of the CMP (within existing Capital Budget spending limits) to receiving and filing the CMP with no further action. Some preliminary implementation options are presented in this report for discussion purposes. One of the draft options (Option #3) proposes a conservative implementation, accommodated within the proposed 2015 capital budget threshold with a 5 year review period before additional projects are contemplated. RECOMMENDATION: THAT the draft Elgin — St. Thomas Cycling Master Plan (June 2014) be adopted in principle and be posted on the County's website for a final 30 -day public review period; and, THAT staff be directed to report to County Council after the 30 -day review period, presenting the final plan and provide implementation options. All of which is Respectfully Submitted, Approved for Submission, Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Alan Smith General Manager of Economic Development Steve Evans Manager of Planning 31 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: July 7, 2014 SUBJECT: Approval for Official Plan Amendment No. 2 Part lot 1 and Block E, Plan 28, Geographic Township of Yarmouth 117 St. George Street Municipality of Central Elgin File No.: CE- OPA2 -14 Owner: Peter North INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve part or parts of the plan. DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at 117 St. George Street at the intersection of Independent Street, in the Municipality of Central Elgin. The purpose of the Official Plan Amendment is to re- designate lands comprising 1.42 acres from "Natural Hazard" and "Natural Heritage" overlay to "Residential" in order permit three residential building lots. The lands are located in Ferndale /Lynhurst which is designated as a Tier 1 settlement area in the Elgin County Official Plan. This area has full municipal services and is a preferred location for new development. The owner filed an application with the Elgin County Land Division Committee in 2013 proposing to sever the subject lands into three lots. The severance was deferred pending an official plan amendment to re- designate the lands to "Residential" to support the development of the lands. The subject lands are currently designated as "Natural Hazard" and "Natural Heritage" overlay which does not permit buildings and structures without the approval of the Municipality and conservation authority having jurisdiction and unless it can be demonstrated through an Environmental Impact Study (EIS) that there will be no negative impacts on the natural heritage features and /or their ecological functions. In this respect the owner retained both a geological and environmental consultants to conduct studies to support the development potential of this property. 32 The Municipality of Central Elgin held a public meeting to consider this Official Plan Amendment on December 16, 2013 where a number of neighbours voiced their concerns. Central Elgin planning staff provided a report which reviewed the local Central Elgin Official Plan and Zoning By -Law and the Elgin County Official Plan. The report acknowledged the preparation of supporting documentation including a geotechnical analysis by LVM Consulting Engineers and natural heritage examination by Lynn Valley Consultants. It was noted that the results of these studies are summarized in a planning justification report prepared by David Roe, a land use planning consultant retained by the owner. Written submissions were received from Kettle Creek Conservation Authority, CN Rail, City of St. Thomas, Elgin County Engineering Services and a neighbouring property owner. Kettle Creek stated that they had no objections however permits are required prior to site alteration and construction. CN stated that they had no objections as they are in the process of abandoning the adjacent rail line. The City of St. Thomas has no objections and the City Engineer provided information about the adequacy of sewage services to the site. The County Engineer had no objections but stated that an approved access be sought for the proposed lot on St. George Street to ensure traffic safety. Also that drainage be controlled and outletted to a catch basin system on Independent Street. A neighbour is concerned with the loss of the existing natural heritage area which could result as homes are built on the property. CONCLUSION: The Council of the Municipality of Central Elgin supported this Amendment and adopted it by By -law 1673 on March 17, 2014. The owner's planning consultant provided a planning justification report in which he supports the official plan amendment subject to the recommendations of the geotechnical report from LVM and the scoped EIS report prepared by Lynn Valley Consultants. The KCCA has provided comments indicating no objections provided that permits are required prior to site alterations and construction which in effect supports the geotechnical investigation by LVM. With respect to the Natural Heritage — Issues Scoping Report carried out by Lynn Valley Consultants, the Ministry of Municipal Affairs and Housing advised that a third party should be engaged to review the ISR for the site and any impacts on adjacent lands in the absence of comments from the KCCA. However, the approval authority has received sufficient background materials and written assurances from the Central Elgin Planning Office that the Issues Scoping Report was completed to the satisfaction of the municipality and that no further life science inventories nor Environmental Impact Studies would be required provided all recommendations of the Issues Scoping Report dated October 23, 2013 by Lynn Valley Consultants are implemented. The Manager of Planning has reviewed File No.CE- OPA2 -14, along with the background material that was submitted by the Municipality of Central Elgin. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Central Elgin Official Plans. 33 RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 2 to the Municipality of Central Elgin Official Plan, File No. CE- OPA2 -14 for Peter North; and, THAT staff be directed to provide notice as required by the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 34 MUNICIPALITY OF CENTRAL ELGIN OFFICIAL PLAN AMENDMENT NO. 2 PREPARED BY THE CENTRAL ELGIN PLANNING OFFICE THE MUNICIPALITY OF CENTRAL ELGIN BY -LAW NO. 1 673 T e Council of the Corporation of the Municipality of Central Elgin, pursuant to Section 17(22) of t - Planning Act, R.S.O. 1990, as amended, hereby enacts as follows: 1. That Amendment No. 2 to the Municipality of Central Elgin Official Plan, consisting of the attached Schedules and Explanatory Text, is hereby adopted. 2. This By -law shall come into force and take effect on the day of the final passing thereof. . Enacted and passed this 17th day of March, 2014. R William Walters N ayo r ld ' . Leitch 0 /Clerk- Certified that the above is a True Copy of By -law No. 1673 as enacted and passed by the Council of the Municipality of Central Elgin on March 17th, 2014. i2p,ttio C rk of the Municipality 36 TABLE OF CONTENTS STATEMENT OF COMPONENTS PART A - PREAMBLE TO AMENDMENT NO. 2 1. 2. 3. Location Purpose Basis PART B - THE AMENDMENT 1. Introductory Statement 2. Details of the Amendment 3. Implementation and Interpretation PART C - THE APPENDICES Appendix I: Appendix II: Appendix 111: Appendix IV: Appendix V: Appendix VI: Appendix VII: Appendix VI11: Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan Location Plan Notice of Public Meeting Minutes of Public Meeting Planning Reports Zoning By -law Amendment Proposed Severance Issues Scoping Report Geotechnical Investigation 37 Adopted By Council — March 17th, 2014 By -law No. 1673 North — 117 St. George Street STATEMENT OF COMPONENTS PART A - THE PREAMBLE - does not constitute part of this Amendment. PART B - THE AMENDMENT - consisting of the following text and schedules, designated Schedule "I" and Schedule "II ", constitute Amendment No. 2 to the Municipality of Central Elgin Official Plan. PART C - THE APPENDICES - do not constitute part of this Amendment. The appendices (I to v i V) contain the background data, technical justification and public involvement associated with this Amendment. I, Donald N. Leitch, Chief Administrative Officer /Clerk of the Municipality of Central Elgin, do hereby certify that the following (Part B) is a true copy of Amendment No. 2 to the Municipality of Cent': -Elgin Official P in, as adopted by the Council of the Corporation of the Municipality of 4 Ce I Elgin (By -law .. 1673). IL 'nald N. Leitch Chief Administrative Officer /Clerk Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan ii 38 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street PART A - PREAMBLE 1. LOCATION The property affected by this Amendment is approximately 5,746.74m2 (1.42 acres) in lot area and is located on the northeast corner of the intersection of St. George Street and Independent Street, in the Community of Lynhurst. The subject property is known municipally as 117 St. George Street, and may be legally described as Part of Lot 1 and Block "E ", Plan 28, geographic Township of Yarmouth, now Municipality of Central Elgin. The location of the subject lands is shown in heavy solid lines on the Location Plan found in Appendix I to this Amendment. 2. PURPOSE The purpose of this Amendment is to re- designate portions of the subject lands from the current Natural Heritage designation to Residential in order to support a proposed severance to create three residential lots as shown on the attached Appendix VI — Proposed Severance. The amendment will permit the creation of the three proposed lots, on each of which will be developed a new single detached dwelling unit. 3. BASIS The basis of this amendment is as follows: The applicant filed an application with the Elgin County Land Division Committee (LDC) in 2013 (Application E36113) proposing to sever the subject lands into three residential building lots. The severance was deferred by the LDC at the request of the applicant based on comments submitted by the Municipality of Central Elgin that the severance did not address with the policies of the Official Plan and the zoning by -law did not support the proposed residential use. The applicant has prepared documentation in support of the development proposal aimed at addressing the natural heritage, natural hazard and land use compatibility policies of the Official Plan, in hopes of achieving Council support for the proposed amendment to the Official Plan and a concurrent zoning by -law amendment. The subject lands are located within the "Natural Heritage" designation in accordance with Schedule "C" — Community of Lynhurst Land Use Plan, to the Municipality of Central Elgin Official Plan. The Natural Heritage Policies of the Plan permit passive open space, walking /biking trails, forest and resource management uses, conservation uses, erosion and flood control, low- intensity public and private recreation uses, existing agricultural uses, necessary public utilities and services, and accessory uses. New permitted uses and amendments to the Plan may be permitted if it can be demonstrated through an Environmental Impact Study (EIS), prepared to the Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 39 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street satisfaction of the Municipality in accordance with the policies of the Plan, that there will be no negative impacts to the natural heritage features or their ecological functions. The Natural Heritage designation as it applies to wooded areas is based largely on interpretation of aerial photography and is subject to refinement based on the results of studies such as subwatershed or Environmental Impact Studies. The applicant retained an environmental consultant to prepare an Issues Scoping Report (ISR), which is the first phase in the EIS process (see Appendix VII). That ISR noted that the vegetation communities on the subject lands are predominated by a cultural plantation (seedlings planted by the applicant's family) that makes up 90% of the area. It also noted that development is targeted towards the predominantly clear flat lands at the base and top of the slope, which will not impact the planted areas. Further, the ISR concluded that the larger woodland feature to the north is separated from the subject lands by a railway corridor currently owned by CN, which will mitigate any potential impacts to that feature. The ISR concluded that there would be no impacts to the identified features and their ecological functions subject to implementation of recommendations including: ✓ Sediment and erosion control during construction (to be implemented through the development agreement); ✓ Obtaining a permit from the KCCA (as required through KCCA regulations); ✓ Restricting building envelopes to the cleared level areas at the top and toe of slope (to be implemented through the site specific zoning); and ✓ Entering into an agreement with the Municipality relative to protection of vegetation on the slopes (to be implemented through the development agreement). The ISR concluded no further environmental inventories or study is warranted. Schedule "C" to the Municipality of Central Elgin Official Plan shows that the subject lands are within the Natural Hazards overlay designation. Permitted uses within the Natural Hazards designation are the same as those within the underlying land use designation, subject to the Natural Hazards policies of the Plan. No buildings or structures are permitted within the Natural Hazards designation without the approval of the Municipality and the conservation authority having jurisdiction in the area. The specific limits of the natural hazard are to be determined through relevant studies prepared by qualified professionals with recognized expertise in the appropriate principles using accepted methodologies. Refinements to the limits through such studies shall not require amendment to the Plan. New development within 30 meters of the Erosion Hazard Limit shall be supported by a geotechnical analysis to determine the exact location of such Erosion Hazard Limit, and such determination will not require further amendment to the Plan. The applicant retained a geotechnical consultant to conduct a slope stability analysis and determination of the erosion hazard limit for the slope located on the subject lands Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 2 40 Adopted By Council — March 17th, 2014 By-law No. 1673 North —117 St. George Street (see Appendix VIII). The analysis concluded that the slope has "low potential" for failure in accordance with the Provincial Technical Guide for determining erosion hazard limits. It further recommended conditions for development including: ✓ All trees on the slope are to be maintained (to be implemented through the site specific zoning and the agreement with the Municipality); ✓ No additional fill on or within 6 metres of the top of bank (to be implemented through the development agreement and lot grading and drainage plan); and ✓ No sewers or drains to be outletted onto the existing slope (to be implemented through the development agreement and lot grading and drainage plan). The building envelopes identified in the site specific zoning by -law amendment (see Appendix V) have been determined using the recommended geotechnical limits contained in the report. The consultant identified an option for "benching" the top of slope that would further increase slope stability and allow for a walkout basement. That would require further geotechnical review of foundation design and lot grading and has been established as an option through a holding zone provision. Surrounding land uses are predominantly residential to the south, east and west, with the Canadian National Railway abutting the subject lands to the north. Cowan Park is located to the north of the railway property. A Location Plan showing the location of the subject property in relation to these surrounding uses is found in Appendix I, attached. Canadian National Railway has confirmed that they are abandoning the adjacent track and have no objection to the application (see correspondence in Appendix IX). The applicant has pre - consulted with the Kettle Creek Conservation Authority (KCCA) with respect to erosion hazards to the proposed new lots and associated dwellings. The subject property includes a significantly sloped area and is subject to the "development, interference with wetlands and alterations to shorelines and watercourses" regulations of the Authority. The proposed dwellings must be located outside of the Erosion Hazard Limit identified through the geotechnical investigation. KCCA comments are found with the correspondence in Appendix IX. The County of Elgin is the Approval Authority on matters of local Official Plan amendments and the proposed amendment must comply with the County Official Plan. The subject lands are located within a Tier 1 Settlement Area in accordance with Schedule "A" - Land Use, to the County of Elgin Official Plan. Settlement Areas are the focus of urban development in the County Plan and Tier 1 Settlement Areas are to be fully serviced with municipal sanitary sewers and piped water. The objectives of the Plan for Settlement Areas support a variety of residential development types and densities while encouraging compatibility with existing uses. Appendix Map 1 to the County of Elgin Official Plan identifies the woodland features that are located on and adjacent to the subject lands. The Natural Heritage policies of the Plan recognize that the boundaries of the features are considered to be approximate and that their significance is to be determined through criteria to be determined when the County completed a natural heritage system study. However, the Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 3 41 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street Plan does recognize these features as being important and need to be considered when evaluating applications for development and site alteration. The County Plan, similar to the Central Elgin Official Plan, contains policies requiring that the development be directed to areas outside of the Erosion Hazard Limit. Development as defined by the County Plan includes the creation of new lots. The County Plan does not specifically deal with matters of noise and vibration. The subject lands are located within the Open Space Zone 2 (0S2) of the Township of Yarmouth Zoning By -law No. 1998, as amended. The 0S2 zone permits farm uses, rural- residential use lawfully existing on the day of passing of the by -law, home occupations and accessory uses. One farm dwelling or one rural - residential dwelling is permitted on a lot. A zoning by -law amendment is required in order to permit the development of three residential building lots as proposed through severance application E36/13, and to establish site specific limits to development in accordance with the findings of the geotechnical and environmental studies. A concurrent zoning amendment (Bylaw No. 16674) was approved by Council (see Appendix V). The amendment serves to implement some of the recommendations of the geotechnical and environmental reports through specifying the building areas that may be used for each of the three proposed lots. A public meeting on the proposed amendment was held on December 161h, 2013 (see Notice of Public Meeting in Appendix II). Two neighbouring property owners appeared to speak to the application (see Minutes in Appendix III). Issues raised included the following: ✓ One landowner expressed an opinion that three lots was too much development and that two would be better (the applicant responded that his original plan was for as many as five lots and that he had scaled it back to protect the hillside plantation); and ✓ Another landowner expressed concern for the naturalized hillside and maintaining the wildlife corridor (the EIS has concluded that the wildlife corridor, used by common species to the area, will be maintained since development will occur only at the top and toe of the slope). Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 4 42 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street PART B — THE AMENDMENT INTRODUCTORY STATEMENT All of this part of the document entitled "Part B- the Amendment" consisting of the following text and Schedules constitutes Amendment No. 2 to the Municipality of Central Elgin Official Plan. DETAILS OF THE AMENDMENT The Official Plan is amended as follows: Schedule "C" - Community of Lynhurst Land Use Plan to the Municipality of Central Elgin Official Plan is hereby amended by re- designating the lands shown enclosed in heavy solid lines and numbered "2" on the Location Plan attached as Appendix "I" to this amendment, from "Natural Heritage" and "Natural Hazard" overlay to "Residential ". IMPLEMENTATION AND INTERPRETATION The implementation and interpretation of this Amendment shall be in accordance with the respective policies of the Municipality of Central Elgin Official Plan. Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 5 43 Adopted By Council — March 17th, 2014 By -law No. 1673 North — 117 St. George Street SCHEDULE "I" Land Use Plan To ornciAL PLAN AMENDMENT No 2 MUNICIPALIIY OF CENTRAL ELGIN Township of Southwold City of St Thomas 011.004:1:01101., ii11111141110, • ! 0,101111, gm/00;r' Lynnurativonuel Water Tower Una i , /m/ e wW Ai/ zi/t?'ifti%/7, OPA #2 11111111111'1'1'11111111111111 "Natural Heritage to Residential" Woodland Fitnad Mk/ Schedule "C" To The Official Plan of The Municipality of Central Elgin Community of Lynhurst LAND USE PLAN Land use Desionation L Agricultural Residential Local Commercial Community Facility Natural Heritage Natural Hazard Rural Development Area 'ffff NEM 44 Map Legend Urban Settlement Area Built Area Limits Municipal Boundary Railway Watercourses Waterbodies el+ X 150 0 150 300 Metres Office Consolidation March 2023 Adopted by Council February 21 2002 Approved with Modifications February 12333 PART C - THE APPENDICES Appendix I: Location Plan Appendix II: Notice of Public Meeting Appendix III: Minutes of Public Meeting & Written Comments Appendix IV: Planning Reports Appendix V: Zoning By -law Amendment Appendix VI: Proposed Severance Appendix VII: Issues Scoping Report Appendix VIII: Geotechnical Investigation Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan 6 45 Adopted By Council — March 171h, 2014 By -law No. 1673 North — 117 St. George Street Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX I LOCATION PLAN 46 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX I1 NOTICE OF PUBLIC MEETING 48 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street MUNICIPALITY OF CENTRAL ELGIN PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN AND ZONING BY -LAW AMENDMENTS Part of Lot 1 and Block "E ", Plan 28, Geographic Township of Yarmouth 117 St. George Street TAKE NOTICE that pursuant to Subsection 17(15) and 34(12) of the Planning Act, R.S.O. 1990, as amended, the Council of the Corporation of the Municipality of Central Elgin will hold a Public Meeting on the 16th day of December, 2413, at6 :50 P.M. in the Council Chambers of the County Administration Building located at 450 Sunset Drive, St. Thomas to consider an amendment to the Municipality of Central Elgin Official Plan and the Township of Yarmouth Zoning By -law 1998. The purpose of the Public Meeting is to afford any person that attends, an opportunity to make representation with respect to the proposed amendments. The subject lands, which are located on the northeast comer of the intersection of St. George Street and Independent Street, have approximately 65 metres of frontage on St. George Street and are approximately 5746.74rn2 (1.42 acres) in lot area (see Location Plan). Municipally known as 117 St. George Street, they may be legally described as being Part of Lot 1 and Block "E ", Plan 28, geographic Township of Yarmouth, now Municipality of Central Elgin. The applicant filed an application with the Elgin County Land Division Committee (LDC) in 2013 (Application E36/13) proposing to sever the subject lands into three residential building lots. The severance was deferred by the LDC at the request of the applicant based on comments submitted by the Municipality of Central Elgin that the severance did not meeting with the policies of the Official Plan and the Zoning By -law did not support the proposed residential use. The applicant has been preparing documentation in support of the development proposal aimed at addressing the natural heritage, natural hazard and land use compatibility policies of the Official Plan, in hope of achieving Council support for the proposed amendments to the Official PIan and Zoning By -Law I99g. The subject lands are located within the "Natural Heritage" and the "Natural Hazard" designation in accordance with Schedule "C "— Community of Lynhurst Land Use Plan, to the Municipality of Central Elgin Official Plan. New permitted uses and amendments to the Plan may be permitted if it can be demonstrated through an Environmental Impact Study (EIS), prepared to the satisfaction of the Municipality in accordance with the policies of the Plan, that there will be no negative impacts to the natural heritage features or their ecological functions. The subject lands are located within the Open Space Zone 2 (0S2) of the Township of Yarmouth Zoning By -law No. 1998, as amended. The 0S2 zone permits farm uses, rural- residential use lawfully existing on the day of passing of the by -law, home occupations and accessory uses. One farm dwelling or one rural- residential dwelling is permitted on a lot. A zoning by -law amendment is required in order to permit the development of three residential buildings lots as proposed through severance application E36/13. ANY PERSON OR PUBLIC BODY may attend the Public Meeting and/or make written or verbal representation either in support of, or in opposition to the proposed Official Plan Amendment and Zoning By -law Amendment.. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Central Elgin before the proposed Official Plan amendment is adopted or the proposed Zoning By- law is passed, the person or public body is not entitled to appeal the decision of the Council of the Municipality of Central Elgin to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Municipality of Central Elgin before the proposed Official Plan amendment is adopted or the proposed Zoning By- law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. ADDITIONAL INFORMATION relating to the proposed Official Plan amendment and Zoning By -law amendment is available for inspection daily, from Monday to Friday, between 9:00 A.M. and 4:00 P.M. at the Planning Office, 9 Mondamin Street, St. Thomas. DATED at the Municipality of Central Elgin, this 23" day of November, 2013. Location Plan: Dianne Wilson, Deputy Clerk Municipality of Central Elgin 450 Sunset Drive, lst Floor St. Thomas, Ontario N5R 5V1 (519) 631 -4860, Ext. 286 Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX I!I MINUTES OF PUBLIC MEETING & WRITTEN COMMENTS 50 Adapted By Council — March 17th, 2014 By -law No_ 1673 North —117 St. George Street MINUTES of Public Meeting for Proposed Official Plan and Zoning By -law Amendment with respect to property owned by Peter North, 117 St. George Street, held on Monday, December 16th, 2013 at 8:50 p.m. in the Council Chambers. Present: Mayor B. Walters Deputy Mayor D. Marr Councillor S. Carr Councillor S. Martyn Councillor R. Matthews Councillor R. McFarlan Staff: D. Leitch, CAOJCIerk L. Perrin, Director of Physical Services J. McCoomb, Planner, CEPO C. Dougall, Policy & Communication Analyst D. Wilson, Deputy Clerk Regrets: Councillor D. McNeil and K. DePrest, Director of Finance/Treasurer 1. Call to Order Mayor Walters took the chair and called the meeting to order at 6:50 p.m. He indicated that this was a public meeting as required by the Planning Act to afford any person an opportunity to make representation with respect to a proposed Official Plan and Zoning By -law Amendment respecting 117 St. George Street. An amendment to the Official Plan is necessary in order to redesignate portions of the subject lands to residential use. A Zoning By -law Amendment is required in order to permit the development of three (3) residential building lots on the subject lands as proposed through severance application E 36113. 2. Disclosure of Pecuniary Interest or the General Nature Thereof Mayor Walters asked if any member of Council had a Disclosure of Pecuniary Interest concerning this proposal? None was declared. 3. Method of Notice Mayor Walters asked the Deputy Clerk what method of notice, and when was the notice given to the public for this meeting? D. Wilson, Committee Secretary, indicated that as per Regulations of the Planning Act, notice was mailed by Regular Post to every owner of land within 120 metres of the subject land on Friday, November 22nd, 2013; notice was physically posted to the property by municipal staff on that day as well as the municipal website. Notice was also published in the weekly CE Buzz advertisements. 4. Presentation Mayor Walters introduced J. McCoomb, Planner, CEPO, to review the draft by -law. J. McCoomb came forward to present the draft by -law. He advised that the applicant has filed an application with the Elgin County Land Division Committee in 2013 and is proposing to sever the subject lands into three (3) residential building lots. The applicant, in hopes of achieving Council support for the proposed Official Plan and Zoning By -law amendments, has been preparing documentation in support of the development proposal aimed at addressing the natural heritage, natural hazard and land use compatibility policies of the Official Plan 5. Correspondence Mayor Walters asked if any written submissions were received respecting the proposal. D. Wilson advised that the following correspondence items have been received: Peter North, 117 St. George 5t. - OPIZBA - December 15'h, 2013 51 - Kettle Creek Conservation Authority stating no objections while providing the following comments: KCCA acknowledges receipt and review of supporting technical documentation relative to potential natural hazard concerns — such documents include Geotechnical Assessment report, topographic survey plan and geotechnical engineer confirmation of topographic documents. It was noted that the subject lands are entirely affected by KCCA regulations and the applicant will require permission and a permit from KCCA prior to site alterations and/or construction of the proposed single detached dwellings upon the subject lands - CN correspondence received indicating they are in the process of abandoning the adjacent rail line and therefore have no objections to the application 6. Questions Mayor Walters asked if Council or staff had any questions with respect to the Official Plan and Zoning By -law Amendment? No questions were asked at this time. 7. Discussion Mayor Walters advised that prior to opening the floor to questions from the public he would ask that any person from the public who wishes further information on the actions of Council regarding the passing of the By -law on the proposed Official Plan and Zoning By -law Amendment, to sign their name, indicating their address and postal code, on the attendance sheet located on the podium at the rear of the room prior to leaving the meeting. Mayor Walters opened the floor to questions. Tanya Noble, 4 Independent Street, came forward and voiced concern with conservation and preservation of natural heritage land. She noted wildlife in area need to be preserved and protected (written submission provided to Deputy Clerk). J. McCoomb advised that Environmental Impact Study (EIS) noted no negative impacts. Terry Burgess, 1 Independent Street, came forward and advised that he was opposed to development of three (3) lots and would prefer just two (2) lots. P. North came forward and advised that he was planning more lots but now wishes to development just three (3). He indicated to the neighbours that he will maintain a corridor for wildlife and the hillside will not be touched. Councillor Martyn inquired if hillside was stable. J. McCoomb advised that photographs show there was a house at one time on the hillside years ago. He indicated geotechnical reports show hillside to be stable. No further comments or questions came forward. Mayor Walters advised that everyone has been given a fair opportunity to be heard and to express their views regarding the proposal, 8. Adjournment Mayor Walters advised that the public meeting was concluded and Council will defer consideration of the by -law until a subsequent meeting of Council. The meeting was adjourned at 7:07 p.m. 2 Peter North, 117 St. George St. - OP /ZBA - December 16th, 2013 52 0 0 ef♦ I cTel: 519-01-1270 Fax S19 -531 -5425 44015 Ferguson Line St. Thomas, ON N5P 3T3 0 a) Member Municip pities; Central Elgin City of London City of St, Thomas Middlesex Centre Thames Centre Malahide Township Southwold Township Memberg.' Conservation ONTARIO twd [bmp ton December 2, 2013 Attn: Dianne Wilson, Deputy Clerk hflnnicipality of Central Elgin 450 Sunset Drive, 1" Floor St.Thoinas, ON N5R 5V1 RE: Proposed Official Plan and Zoning B -Law Amendment 117 St.George Street Dear iv1s. l'Uilson, Staff of Kettle Creek Conservation Authotity (KCCA) has reviewed the subject application notice and associated lands with regard to delegated responsibilities for Natural Hazard policies of the Provincial Policy Statement (1'l'S), and KCCA regulations eructed under Section 28 of the Conservation Authorities Act (O.Reg.181 /06). Please be advised that we have no objection to the approval of the subject ;application. We offer the following cotnnzents: 1. KCCA acknowledges receipt and review of the following supporting technical clocumenta tion relative to potential natural hazard concerns of the subject lands: a. Geotechuical assessment report prepared by ]:.Vi1I, elated June 7, 2013 (161- I3- 000XXYX- 1 -GE -L -001 -00); b. Topographic Swvey Plan and 2ssociated cross sections prepared by J.S,I1lnlpass and Associates, dated October 2013; c. Geotechnical engineer confirmation of topographic documents listed in item b) above, prepared by LVM elated November 11, 2013 (161 -13- 0006102 -GE -1, 0003 -01); 2. The subject lands are entirely affected by regulations of KCCA. Pursuant to Section 28 of the Conservation Authorities Act, development and/or alteration is prohibited upon the property unless prior permission is granted by the Conservation Authority. The current regulation is `Ontario Regulation 181/06, Development, Interference with Wetlands and Alterations to Shorelines and Watercourses.' Therefore, the applicant should be advised that a permit from KCCA will be required prior to site alterations and /or construction of the proposed single detached dwellings upon the subject lands. 53 1of211) g Thank you for the opportunity to comment. If you have any questions regarding the above, please contact the undersigned, 110 0,7 ir or of Operations 54 2 of 2 1 l;r, Tanya Noble 3 Independent Street 4 Independent Street Central Elgin, Ontario N5P 1X6 December 16, 2013 Municipality of Central Elgin Elgin County Land Division Committee Zoning and By -Law Amendments Part of Lot 1 and Block "E ", Plan 28 Geographic Township of Yarmoutli 117 St. George Street Application E36113 To Whom It May Concern: I am writing to you to voice my concern over the proposed Application E36/13 including a proposal to sever the subject lands into three residential building lots. I am currently a resident of the Municipality of Central Elgin within the County of Elgin specifically living on Independent Street, the street which will be affected by 2 of the 3 proposed residential building lots. As mentioned in the notification, the subject lands are located within the "Natural Heritage" and " Natural Hazard." designation within the Community of Lynhurst Land Use Plan to the Municipality of Central Elgin Official Plan. I wish to stress the importance of the conservation and preservation of our "Natural Assets" as a community, one of which includes the aforementioned area which has been designated as a reforestation project through signage for the duration of my tenancy on Independent Street as well as a natural heritage area through the Central Elgin Official Plan and Zoning By -Law 1998, The addition of homes and/or structures will forever alter the natural ecological community and biological diversity. It is important for suburban communities to host forested areas and most communities are seeking to protect these natural areas as they promote our Counties as both places to live and visit. Preserving our "Natural Capital" supports,many benefits to the County and its residents including reduced sun exposure, reduced flow of storm water run off, the encouragement of the aesthetic appreciation of nature, energy savings, documented irnprovement in mental well -being and it's assistance in carbon trading while moderating temperatures. Most importantly the area affected by this application serves as a habitat and encourages and supports biodiversity. It is home to many species of wildlife and without this area an important long standing network will be lost. I do not support the severance of these lots for the purpose of building residential homes. Having moved from a variety of locations throughout Ontario and Alberta it is with enjoyment that our family has settled in Central Elgin within the County of Elgin. We have enjoyed the natural surroundings and feel that it is important that this "Natural Heritage" area is protected and continues to enhance the Municipality of Central Elgin, its residents and visitors while providing a home for a diverse network of wildlife, flora and fauna. Thank you for your support. Sincerely, Tanya Noble, Jose N 55 Dianne Wilson From Raymond Beshro [Raymond,Beshro @cn,ca] Sent: Monday, December 16, 2013 2 :24 PM To: Dianne Wilson Cc: jmccoomb @stthomas.ca Subject: RE: 117 St. George St - Geographic Township of Yarmouth Hi Dianne, I just had a conversation with Jim McCoomb. My last email to you went out a bit too quickly: CN is in fact in the process of abandoning the adjacent rail line. We therefore have no objection to the application. Best regards, Raymond Beshro - OLIO, MCIP Planification et developpement communautaires Community Planning and Development ravmond.beshro @cn.ca A.AAAAAAAAAhAAhwf.AAE WAO..A.A.A.....Aah•. A.AAAAAh�.h�-. Le coeval at, prereol cowrie,est priviligie: confidential el sOYpAiS a des drafts is d'rrutm, : r/ asr m i milt de 1'utiliser au de ire eliki*efee sans autnr•isatrorr. This a -mall messsv a is privileged, confidential feel subject to copyright. Anyuruutharized use or dtsclosurc is prohibited. ... A. 1. rhi. AAAA A. wAAA.AAAAA..w.A.er...av,.Ak.r.. rh..e..A *.h N AA From: Raymond Beshro Sent: Monday, December 02, 2013 4:10 PM To: 'dwilson @centralelgin.org' Subject: 117 St. George St - Geographic Township of Yarmouth Hi Dianne, I've attached CN's habitual principal branch line requirements for adjacent development, for Council's consideration. CN can accept departures from its habitual criteria for smaller projects like this one, when warranted. Don't hesitate to contact me if you have any questions. Raymond Beshro - ou0, MCIP Planificatlon et developpement communautaires Community Nanning and Development rav m o n d. b esh ro @ cn.ca 514 - 399 -7627 Le contcnu du pre;srnt metric, ere orwirildgier, confidential et sewn& rt des dr alts dorrteur. 21 ass i weer de lirtifsar au de k di kakuar sans antor esaY On. This e-mail massage isprivileged, confidential awl subject to eapyront. Airy unauthorized use er discinswe rs prdhFb+'red. 1 56 Municipality of Central Elgin Amendment No. 2 to the Munrcapality of Central Elgin Official Plan APPENDIX IV PLANNING REPORTS 57 Adopted By Council — March 17th, 2014 Bylaw No. 1873 North —117 St. George Street The Corporation of the Municipality of Central Elgin REPORT DATE: November 121h, 2013 REPORT: CEP.59.13 CEPO FILE: Y2- 11 -13; 3 -02 -13 TO: His Worship the Mayor and Council PREPARED BY: Jim McCoomb, Planner Central Elgin Planning Department SUBJECT: Application to Amend the Municipality of Central Elgin Official Plan and the Township of Yarmouth By -law 1998 — Peter North, 117 St. George Street ATTACHMENTS: Planning Justification Report TO COUNCIL: November 18th, 2013 RECOMMENDATION: THAT Report CEP.59.13 be received; AND THAT Council, pursuant to Sections 22(6.1) and 34(10.4) of the Planning Act, R.S.O., 1990 as amended, directs the Clerk to notify the applicant (Peter North) that the information and material required under Subsections 22(4) and (5) and 34(10.1) and (10.2) of the Act has been provided and the application is thereby considered complete; AND THAT direction be given by Council to prepare site - specific draft amendments to the Official Plan and Zoning By -law 1998 to permit residential use on lands located at 117 St. George Street, which may be legally described as Part of Lot 1 and Block "E ", Plan 28, geographic Township of Yarmouth, now Municipality of Central Elgin; AND FURTHER THAT a date for a public meeting be established in accordance with Ontario Regulation 545/06 as amended. (Recommended Date: December lfith, 2013 ©6 :50 p.m.) ANALYSIS: 1) Location: The subject lands, which are located on the northeast corner of the intersection of St. George Street and Independent Street, have approximately 65 metres of frontage on St. George Street and are approximately 5746.74m2 (1.42 acres) in lot area (see Location Plan). Municipally known as 117 St. George Street, they may be legally described as being Part of Lot 1 and Block "E ", Plan 28, geographic Township of Yarmouth, now Municipality of Central Elgin. Central Elgin Planning Office Report No.: CEP -59-13 -1- 58 2) Proposal: The applicant filed an application with the Elgin County Land Division Committee (LDC) in 2013 (Application E36/13) proposing to sever the subject lands into three residential building lots. The severance was deferred by the LDC at the request of the applicant based on comments submitted by the Municipality of Central Elgin that the severance did not meet with the policies of the Official Plan and the zoning by -law did not support the proposed residential use. The applicant has been preparing documentation in support of the development proposal aimed at addressing the natural heritage, natural hazard and land use compatibility policies of the Official Plan, in hopes of achieving Council support for the proposed amendments to the Official Plan and Zoning By -law 1998. 3) Existing Policies: a) Official Plan Policies: The subject lands are located within the "Natural Heritage" designation in accordance with Schedule "C" — Community of Lynhurst Land Use Plan, to the Municipality of Central Elgin Official Plan. The Natural Heritage Policies of the Plan permit passive open space, walking /biking trails, forest and resource management uses, conservation uses, erosion and flood control, low- intensity public and private recreation uses, existing agricultural uses, necessary public utilities and services, and accessory uses. New permitted uses and amendments to the Plan may be permitted if it can be demonstrated through an Environmental Impact Study (EIS), prepared to the satisfaction of the Municipality in accordance with the policies of the Plan, that there will be no negative impacts to the natural heritage features or their ecological functions. Location Plan: Schedule "C" also shows that the subject lands are within the Natural Hazards overlay designation. Permitted uses within the Natural Hazards designation are the same as those within the underlying land use designation, subject to the Natural Hazards policies of the Plan. No buildings or structures are permitted within the Natural Hazards designation without the approval of the Municipality and the conservation authority having jurisdiction in the area. The specific limits of the natural hazard shall be determined through relevant studies prepared by qualified professionals with recognized expertise in the appropriate principles using accepted methodologies. Refinements to the limits through such studies shall not require amendment to the Plan. New development within 30 meters of the Erosion Hazard Limit shall be supported by a geotechnical analysis to determine the exact location of such Erosion Hazard Limit, and such determination will not require further amendment to the Plan. The Consent Policies of the Official Plan provide that consents for development purposes will not be permitted under certain circumstances including: Central Elgin Planning Office Report No.: CEP -59 -13 -2- 59 • The land is located within any Natural Heritage feature, and a suitable building envelope cannot be supported through the evaluation of an EIS; and, • The land is located in a Natural Hazard Area as defined in the Plan. An amendment to the Official Plan is required to support the proposed development of the subject lands and identify the limits of developable area. b) Zoning By -law No. 1998: The subject lands are located within the Open Space Zone 2 (082) of the Township of Yarmouth Zoning By -law No. 1998, as amended. The 052 zone permits farm uses, rural - residential use lawfully existing on the day of passing of the by -law, home occupations and accessory uses. One farm dwelling or one rural - residential dwelling is permitted on a lot. A zoning bylaw amendment is required in order to permit the development of three residential building lots as proposed through severance application E36/13, and to establish site specific limits to development in accordance with the findings of the geotechnical and environmental studies. c) County of Elgin Official Plan: The subject lands are located within a "Tier 1 Settlement Area" designation in accordance with Schedule "A" - Land Use, to the County of Elgin Official Plan. Settlement Areas are the focus of urban development in the County Plan and Tier 1 Settlement Areas are to be fully serviced with municipal sanitary sewers and piped water. The objectives of the Plan for Settlement Areas support a variety of residential development types and densities white encouraging compatibility with existing uses. Appendix Map 1 to the County of Elgin Official Plan identifies the woodland features that are located on and adjacent to the subject lands. The Natural Heritage policies of the Plan recognize that the boundaries of the features are considered to be approximate and that their significance is to be determined through criteria to be determined when the County completed a natural heritage system study. However, the Plan does recognize these features as being important and need to be considered when evaluating applications for development and site alteration. The County Plan, similar to the Central Elgin Official Plan, contains policies requiring that the development be directed to areas outside of the Erosion Hazard Limit. Development as defined by the County Plan includes the creation of new lots. The County Plan does not specifically deal with matters of noise and vibration. The County is the Approval Authority on matters of focal Official Plan amendments and as such will be circulated the proposed amendment to ensure compliance with the County Plan. Staff Comments: The applicant has retained the services of LVM to prepare a geotechnical analysis of the subject lands and determine the Erosion Hazard Limits. Lynn Valley Consultants was also retained to examine the natural heritage aspects of the subject and adjacent lands. The results of those studies are summarized in the attached Planning Justification Report from David Roe, a land use planning consultant. It is also noted that CN has ceased operations on the rail line adjacent to the subject lands and has begun the process of disposition of the corridor. Respectfully submitted: Approved for submission: Donald N. Leitch annex GAO/Clerk Central Elgin Planning office Report No.. CEP -59 -13 -3- 60 Justification Report Prepared by David Roe MCIP, RPP Applicant - Peter North OPA/ZBA Applications 117 St. George Street Municipality of Central Elgin Backerouncl The subject lands are located on the northeast corner of St. George Street and Independent Street, and legally described as Plan 28, part of Lot 1, Block E. The parcel has a frontage of 67.4m on Independent Street and 65m on St. George Street The lot area Is 5746.74m2. The parcel has a steep slope from the north property line down to Independent Street. The parcel is vacant with some tree cover. Application Su misted The owner has submitted a severance application E36/13 to create three (3) building lots. However, prior to the severance proceeding it is necessary that applications for an official plan amendment and zoning by -law amendment be submitted and approved. A reference plan has been prepared showing the proposed lots. A staff report dated June 3, 2013 to the Mayor and Council for the Corporation of the Municipality of Central Elgin, regarding consent E36/16 indicated that the consent application was not supportable as the proposal did not conform with the Central Elgin Official Plan and the Yarmouth Zoning By -law. The report recommended a number of required studies be submitted by the owner prior to consideration of the consent application. centtaLEigin_QcfElaillian The lands are located within the settlement area of Lynhui-st, development of lands for residential purposes is permitted within the Residential designation. The subject lands are designated Natural Heritage with a Hazard Land designation overlaying a portion of the lands. The Natural Heritage designation envisions that lands be used as passive open space, trails, conservation and other similar uses. The Hazard Land designation recognizes that there are Iimitatlons on use of the lands in this case, due to the steepness of the slope. Development of the lands for the proposed residential purpose requires an official plan amendment to re- designate the lands Residential. However, in order to consider such an application the owner has been required to submit a geotechnical report to determine the slope stability and erosion hazard and the limitation on development. The owner has also been required to submit a scoped Environment Impact Study to address the impact of the proposed development on the identified natural heritage features located on the adjacent lands. The owner had also been required to submit an engineering report to address the noise and vibration concerns due to its location adjacent to the CN Rail line. 61 Z ningBy -Law The subject lands are located within the Open Space Zone 2 (052) of the Township of Yarmouth Zoning By -law 1998, as amended. The current zoning permits farm uses and existing rural residential uses. An amendment to the zoning will be required to facilitate the proposed severances and future residential use. Jeequired Engineering Reports and Environment Impact Study A report has been completed by LVM, engineering consultants, dated July 20, 2013. This report confirms that that the slope has a "low potential" for slope failure. They have provided their comments and recommendations related to the proposed development. A detailed plan shall be prepared by the consultant indicating a proposed development envelope as well as additional engineering approvals as a prerequisite to the issuance of building permits. I am satisfied that the report addresses the concern expressed by staff and Council as it relates to slope stability to permit the development of three new dwelling on the proposed lots. A scoped Environmental Impact Study (81S) has been prepared by Lynn Valley Consultants to address the potential impacts to the adjacent Natural Heritage Features (significant woodlands and valieylands). The study provides an overview of the natural heritage features and functions and provides recommendations for what is needed to protect the natural heritage system. The report does not indicate any direct impacts resulting from the development but does provide four (4) recommendations to be implemented through the consent and building permit process. E am satisfied that the scoped EIS addressed the concerns expressed by staff and Council related to potential negative impacts of the development on natural heritage features. CN has provided correspondence indicating that proposed discontinuance of the adjacent rail line. The former rail lands are now in the process of being offered for sale to the municipalities and may eventually be made available for purchase by the public. Concerns related to potential impact for an operating rail line is no longer a concern. Conclusion It Is my professional opinion for the reasons outlined in this report, that the proposed official plan and zoning by -law amendments and consent application can be supported, subject to the recommendations and conditions outlined in engineering report from LVM and the scoped EIS prepared by Lynn Valley Consultants. These recommendations can be implemented through a development agreement as a condition of the consent and through the building permit process. David • oe MCIP, RPP November 13, 2013 62 kqk 1 �SS Jc aCatlk z m z O 1T1 7 N m m 11111111111+ 111111111111 5 T. G E O R G E S T REE T REGISTERED PLAN 2B 9 ROM MEWING MEWING 81' IlFS1, YAq 7017 ImA, Sa 7 E W r .. -.. � if 4 'kV' 1 Vi�lYt'9, t , 4� ' L AZ 1lHill I C'�t�0. tm d ��' ,l�_ 'P ,t L� a DIV a e lao9v ❑ Y 2 r' M. 2 0 � A tt t?÷ 711 6. ▪ t 1 x 4. i gar 1 he 111 m R i 0 F o1. °°" t + cam. I n '? 3S j I w a ti 0 > g 3 316 TM/lb c_ °q 9 IN1 ON -.T2 oP' O b 1 P- agt s d 0 9i1 ii tfl! I: 2 "• ,, Mg 5 VI N t. 2' H R 555 1 V 1 8 R P P a 0 C m lig 63 Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX V ZONING BY -LAW AMENDMENT 64 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street MUNICIPALITY OF CENTRAL ELGIN BY -LAW 140. /6'74 A By-law to amend Township of Yarmouth Zoning By -law No. 1998 THE COUNCIL 01? TIM CORPORATION OF TICE MUNICIPALITY 01? CENTRAL ELGIN ENACTS AS FOLLOWS: 1. Township of Yarmouth Zoning By -law No. 1998 as emended, ie further emended by adding to Section 3, which Section includes the Zoning Maps and Schedules, Schedule "A" to this By -law, which Schedule is attached to and forms part of this By -law, and such Schedule shall form pert of By-law No. 1998 as amended, and shall he gown as "Map Part 2(am)" to By -law No. 1998 as amended. - 2. Township of Yannwth Zoning By-law No. 1998 as emended, is further amended by adding to Section 3, which Section includes the Zoning Maps and Schedules, Schedule "B" to this By -law, which Schedule is attached to and forms pmt of this Bylaw, and such Schedule shall foam part of By-law No. 1998 as e mended, and shall be known as "Schedule 72" to By -law No. 1998 as emended. 3. Township of Yarmouth Zoning By -law No. 1998 as amended, is further amended by designating the lands airtlined in heavy solid lines on Schedule "A" hereto as "R1.72 ", end the provisions of subsection 9.2 .1 of By -law No. 1998 as emended, shall apply to such lands, subject to the provisions of Section 4 of t his By -law. 4. Township of Yarmouth Zoning By-law No. 1998 as amended, is Anther arnended by adding thereto, n iter subsection 9.2.2.71 and before Section 9.3 the following new subsection: "9.2.2.72 9.2.2.72.1 Defined Area: R1 -72, w shown on Zoning Map, Parr 2(am). 9.2.2.7/2 Only Permitted Use: 9.2.2.72.3 Only Permitted Buildings: Other Structures: 9,2.212.4 Location of Permitted Buildings and Structures: 9.2.2.72.5 Holding Zone: (i) Use of Zone Symbol: (a) (b) (a) (b) 1.esidentinl uses. Accessory uses. One single detached dwelling on one and lot Accessory buildings and structures. Buildings and sh^'ch ues permitted by Subsection 9.2.2.723, with the exception of a permitted fence, shall only be erected within the areas designated "Building Area" on Schedule 72. Notwithstanding any other provisions of Zoning By-law 1998, where the symbol "h" appears on Schedule "A" as aprefix to the R1 -72 Zone applying to the area affected, the provisions of the R1 -72 Zone shall apply, subject TO the requirements of (ii) and (iii) below. (11) Holding Zane Provisions: (a) Modification to Building Arca for Part 1- to ensure the orderly development of the lands on Pert 1 as shown on Schedule 72 to this Bylaw, the "h" symbol shall not be removed until: (i) the Municipality, is provided with an addendum to the July 20, 2013 (revised) Geoteehniaal Report byL'VM, satisfactory to the Municipality and the Kettle Creek Conservation Authority, providing details as to how the top of slope for Pert 1 may be benched from Elevation 228 to Elevation 226 to improve slope stability and 65 accommodate a walkout basement; (ii) the Municipality is provided with a lot grading and drainage plan, approved by the geot;chnical engineer end satisfactory to the Municipality and the Kettle Creek Conservation Authority, showing the revised limits of tho Building Arca for Part 1 based on benching of rite top of slope to elevation 226; existing and proposed grader; and, how surface drainage will be controlled en-the lot; end (un7 the Municipality is provided with foundation plans for the proposed dwelling, approved by the geotechnical engineer along with confirmation that the subgrades are suitable for the safe development of the lends. The removal of the "h" symbol requires an amendment to this by -law pursuant to Section 36 of the Planning Act, R.S.O. 1990, as amended. (iii) Permitled Interim Uses: Uses, buildings and structures permitted by Subsections 9.2.2.72.2, 9.2.2.72.3 rind 9.2.2.72.4 of this by -law. 9.2.2.72.6 Exceptions: The provisions of subsections 9.2.1.1, 9.2.1.2 and 9.2.1.7, shell not apply to the area defined in subsection 9.2.2.72.1." 5. (a) Ifno notice ofbbjectionto Ibis By -taw is filed with the Clerk of the Corporation oftheMunicipality ofCenuaal Elgin within the time prescribed by theregulattorna, this By -law shill thereupon come into effect. (b) Ifnotioe of objection to this By -law is filed with the Clerk of the Corporation of the Municipality of Central Elgin within the tint prescribed by the regulations, the By -law shall be submitted to the Ontario Municipal Board and the By -law does not come into eflbet until approved by the Ontario Municipal Bo I BREE Hi rat grTcl . Leitch PASSED, this 17th d rch, 201 R. illinm Wal Mayor sktrildoatity rat t%a0 sn I TOWNSHIP OF YARMOUTH BY -LAW No.1998 ZONING MAP AND SCHEDULES SECTION 3 MAP PART 2(am) CITY OF STTHOMAS III1� h .ii . 1111 mli urmrr mnder.n. -ir WIN PlAr7 41111W 116111 *.‘74' rr�r • �r +':. +'�I }f III I I� ll ±'! i ( -�� TOWNSHIP OF SOUTHWOLD SECTION 3 TOWNSHIP OF YARMOUTH BY -LAW No.1998 ZONING MAP AND SCHEDULES SCHEDULE T2 Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX VI PROPOSED SEVERANCE 69 Adopted By Council — March 17th, 2014 By-law No. 1673 North —117 St. George Street AUGUST 26. 2013. 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' O. ■Lsimsg{:9-",,Isv'mj:437"•x.:::;(1."°°11.0:8:.'-s2".1'ulikisli PL tr, 9Z N V 7 d a 3 a 3 1 s 1 0 3 8 1 3 3 d 1 S 3 0 2l 0 3 0 •1 S E a H W Li3 1--- z Li3 Q z Li3 IZ w 0 z (DAVIS STREET REGISTERED PLAN 28) Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX VII ISSUES SCOPING REPORT 71 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street L YNIV VALLEY CONSULTANTS October 23, 2013 A llivitiion !if 1.20549Onlario Limited St. Thomas Planning Office, Central Elgin Planning Office 9 Mondamin St. St. Thomas, ON, N5V 2M5 Attention: Jim McCoomb, Senior Planner Dear Jim: RE: Issues Scoping Report (ISR) - Application For a Consent, No. E36/13 Estate of Helen North, 117 St. George St.i Lynhurst Peter North, as the proponent, has initiated the planning process, to sever one lot and retain two lots for residential building lots from a 0.5227 ha parcel (Appendices B and E). This consent application (No. E36113) was initially deferred, pending provision of additional information: (I) an Issues Scoping Report (ISR), (2) a geotechnical analysis, and (3) a Noise and Vibration study. The scope of the ISR was to address potential impacts to the adjacent Natural Heritage Features (Significant Woodland) and Significant Valleylands. It was also to provide recommendations on the need to proceed to a full or scoped EIS, or, in areas where there is existing development, if development may proceed subject to recommendations for site - specific mitigation measures to address any minor potential impacts. Lynn Valley Consultants was retained by the proponent to prepare the Issues Scoping Report (ISR), as outlined in the Natural Heritage Reference Manual (NHRM) for Policy 2.1 (OMNR,2010) Provincial Policy Statement ( MAH 2005), and Section 3.4.1 of the Municipality of Central Elgin Official Plan (MCE 2012). The ISR provides an overview of the natural heritage features and functions and provides recommendations for what, if any, is needed to protect the Natural Heritage System , either as part of the consent or through the building permit process. This ISR will be circulated to the Municipality of Central Elgin, the Kettle Creek Conservation Authority (KCCA), and the Ontario Ministry of Natural Resources (MNR) for agency review and comment 40 Holden Avenue SIMCOE, Ontario, Canada, H3Y 4E3 Phone: 519 -426 -3929 E -mail: fishes ©sympatico.ca Fax: 519.426 -0079 72 NORTH ISSUES SCOPING REPORT Land Use Settings The legal parcel is located at 117 St. George Street, Lynhurst, and described as, Plan 28, Block E, Part Lot 1, RP 118- 5573, Part 1, Municipality of Central Elgin (Appendix B) and is bounded by St. George Street to the west, CN Rail Line to the north, Independent Street to the south, and the late Helen North's residence to the east. The Subject Lands are located within the Open Space Zone 2 (052) of the Township of Yarmouth Zoning By -Law 1998 as amended. The Open Space Zone 2 (Section 8.3) permitted uses include farm uses, rural - residential uses lawfully used for such purposes on the day of passing of the zoning by -law, home occupations and accessory uses. The Subject Lands occur within the Natural Heritage and Hazard Land designations of the Municipality of Central Elgin (Schedule "C" Community of Lyndhurst Land Use Plan to the Municipality of Central Elgin Official Plan (Appendix C). The Natural Heritage policies (Section 3.1) of the Plan permit passive open space , walking/biking trails, forest and resource management uses, conservation uses, erosion and flood control, low-intensity public and private recreation uses, existing agricultural uses, necessary public utilities and services, and accessory buildings and structures thereto. The applicant is proposing to sever one lot with frontage of 30.76m (100.91 ft) on Independent Street and an area of 1138m2. It is proposed that the lands to be severed will be used for one residential building lot. (Appendix B). According to the June 3`1 planning report, "The applicant is proposing to retain two vacant lots. The first lot with frontage of 20.11m (65.97fi) on Independent Street, and 65.05m (213.42 ft) on St. George Street and an area of 3209m2. The second lot with frontage of 16.76m (54.98ft) on Independent Street and an area of 880m2. It is proposed that the lands to be retained will be used for two residential building lots". A Significant Woodland, occurring within 120 -m of the Subject Lands, has been identified as the environmental constraint. In addition, the Subject Lands fall within the Natural Heritage and Hazard Land designations of the Municipality of Central Elgin Official Plan. Topographically, if not from a Natural Heritage perspective, portions of the Subject Lands occur on the developed slopes of the Nettie Creek Significant Valleylands. The Subject Lands occur within the Ekfrid Clay Plain physiographic region which consists of stratified lacustrine clays with overlying ridges of sand and gravel in some areas (Chapman and Putnan 1984). As the proposed lots would occur LYNN VALLEY CONSULTANTS PAGE 2 OF 17 73 • NORTH ISSUES SCOPr1VG REPORT on flat areas of the Subject Lands and would be serviced by municipal water and sewer facilities, potential impacts on ground water were not considered. Biotic Setting Kettle Creek is located approximately 300 m to the east of the Subject Lands flowing under the CN Railway Line bridge. NHIC Screening — a screening to determine the presence of significant species was conducted on June 28, 2013 (Appendix A). We were advised that the website had been shut down indefinitely due to technical difficulties. A follow -up email to MNR Aylmer was sent on the same day. On July 31, 2013, MNR (McCloskey- Sxtramko) (Appendix A) replied to our request with the following: "There are no known occurrences for species at risk (SAR) on the subject lands. However, there are known occurrences for the following species in the general area, with the potential to occur on the subject lands: - Green Dragon (special concern) Milksnake (special concern) Swamp Rose - mallow (special concern) " None of the above species were observed during the site visit on June 28, 2013, nor are likely to be found for the following reasons: Green Dragon - occurs in low woods or along streams. No such habitat exists on the Subject Lands. Milano/re— prefers open forest and forest edges and meadows. It is found in leaf litter or under debris, overwinters in rock formations or building foundations, and lays eggs in sheltered areas under logs or rotting stumps. This habitat is not found on the Subject Lands. Swamp Rose- mallow — is found in and along marshes. This habitat is not found on the Subject Lands. Furthermore, because of the culturally impacted Subject Lands which also are surrounded on the south, east, and west sides by roads , development, and by the elevated CN Rail Line bed to the north, it is unlikely that any significant species or Species at Risk (SAR) would be found on the Subject Lands (Appendix E). Ecological Land Classification Vegetation Communities (ELC) (Appendix E) — ELC vegetation communities (Lee et al. 1998) were assessed by the writer who is qualified by MNR to assess same. Communities included the following: LYNN VALLEY CONSULTANTS PAGE 3 OF 17 74 • NORTH ISSUES SLOPING REPORT FOD — Deciduous Forest - Well drained forested slopes composed of dominating Hard and Soft Maple, American Beech, and Red Oak. Also present to a lesser extent were White Ash, Black Walnut, and conifers, i.e., White Pine, White Spruce, and Eastern Larch. Tree species compositions on June 28 2013 were consistent with those recorded by Dillon (1996). CUM/CUP — Cultural Meadow /Cultural Plantation - It was difficult to categorically classify these former pasture lands, which occupied —90% of the Subject Lands (- 0.4704ha) into definable vegetation communities. They had been subject to various cultural influences including: cleared level sections in the northwest corner close to the CN Rail Line and along Independent St. which are proposed for building lots; primarily old field grasses between these cleared areas on the slopes which also included planted tree saplings as part of a landowner reforestation initiative in partnership with the KCCA. According to the proponent, three times during a 10 -year period, KCCA, had planted -750 saplings on these grassed slopes. Species included: White Pine, Scots Pine, Eastern Tamarack, White Spruce, Black Walnut, and Red Bud. CIJW — Cultural Woodland - This cultural woodland occupied lands along the south side of the CN Rail Line and extended onto the sloped northeastern part Subject Lands, occupying approximately 1O% of the total Subject Lands. The dominant species included 40 -50 year -old Soft Maple, Black Walnut, and Manitoba Maple. Fauna — On June 28, 2013, we observed an American Robin, American Crow, and European Starling. We did not see any obvious signs of wildlife habitat such as American Badger, Groundhog, or Chipmunk burrows. We also did not see brush piles, concrete foundations, or snags. In addition to the three bird species noted above, Dillon (1996) in their Lynhurst Subwatershed Study, noted common wildlife species including: White- tailed Deer, Raccoon, and Gray Squirrel. Ecological Linkages — A limited wildlife corridor (<30m wide) exists for common species such as White - tailed Deer, Skunk, Raccoon, Rabbits and Squirrels between the Subject Lands and the Significant Woodlands to the west and north. LYNN VALLEY CONSULTANTS PAGE 401-'17 75 NORTH ISSUES SLOPING REPORT Development Proposal The application is to permit severance of one lot with an area of 0.1138ha from an existing 0.5227 -ha parcel. It is proposed that the lands to be severed will be used for one residential building lot. (Appendix B). The applicant is proposing to retain two vacant lots created by this severance: the first lot with frontage of 20.11m (65.97ft) on Independent Street, and 65.05m (213.42 ft) on St. George Street and an area of 0.3209ha; the second Iot with frontage of 16.76m (54.98ft) on Independent Street and an area of 0.088ha It is proposed that the lands to be retained will be used for two residential building lots. An ISR is required for this application based on the following trigger: • Subject Lands are located within 120 -m of a Significant Woodland. A permit application will also be required under the Kettle Creek Conservation Authority Regulations (Ontario Regulation 181/06) for the following: • Regulated Hazard lands on the Subject Lands Impacts and Mitigation Based on a review of the site, the severance application needs to consider the Significant Woodland to the north of the Subject Lands. Direct Impacts — No direct impacts are expected as the Significant Woodland feature is either -'20m north, or, west of paved St. George St., and fully outside of the Subject Lands where the land use changes are proposed. In addition, the barrier of the CN Rail Line road bed, which separates the woodland from the Subject Lands, is —2-3m higher from the Subject Lands to the south, and Significant Woodland to the north. Because of this elevation differential, any siltation/sedimentation impacts expected from excavation and grading would be expected to occur south of the northwest building lot. The southern building lots would have no effects on the Significant Woodland. Additionally, unless significant barriers to movement across St. George Street, were erected, animals would continue to use this limited corridor. LYNN VALLEY CONSULTANTS PAGE 5 OF 17 76 NORTH ISSUES SCOPING REPORT Indirect Impacts — The newly created lot in the northwest will be separated by 20m by the CN Railway Line road bed from the Significant Woodland at its closest point. This will protect the root zone of the Significant Woodland trees. The newly created building lots in the level areas along Independent Street will be —60m from the Significant Woodland at their closest point, well beyond any expected impact zone. Recommendations 1. At detailed design stage, sediment and erosion control measures are required to accompany the building permit application. Silt fence barriers, should be installed at the southerly limits of proposed construction and grading activities. 2. Prior to construction, a permit will be required from KCCA (Ontario Regulation 181106) for any development proposed in regulated areas. 3. Building envelopes must be restricted to the cleared level zones in the Subject Lands northwest and along Independent Street and be outside of the Erosion Hazard Limits as defined by LVM (2013). 4. According to Section 3.1.1.2 [particularly Sub - Sections c), d), e), and f)] Woodland Polices of the Municipality of Central Elgin Official Plan, the applicant must enter into an agreement with Central Elgin, to protect the young planted trees on the slopes through specific design and site plan practices that maximize protection of the young woodland on the Subject Lands slopes. Also, it must be duly noted that LVM (2013), stated that "all trees and vegetation on the slope shall be maintained to provide continued stability." LYNN VALLEY CONSULTANTS PAGE 6Of 17 77 • NORTH ISSUES SCOPING REPORT Conclusion It is our opinion that no further life science inventories, nor Environmental Impact Studies, would be required to support the application. All potential impacts to Natural Heritage Features and their ecological functions can be mitigated provided the above recommendations are implemented. Les Sztramko, B.Sc., FP -C Principal and Senior Biologist Lynn Valley Consultants (a division of 1426569 Ontario Limited) C.C. October 23, 2013 Steve Craig, Senior Planning Technician Tammie Rya ll, Senior Planner, MMAH Amanda McCloskey, District Planner, Aylmer MNR Pud Hunter, Senior Biologist, Lynn Valley Consultants Peter North LYNN VALLEY CONSULTANTS PAGE 7 OF 17 78 NORTH ISSUES SLOPING REPORT References Chapman, L.J. and D.F. Putnam. 1984. The Physiography of Southern Ontario. Dillon. 1996. Lynhurst Area Subwatershed Study, Final report. Southwold and Yarmouth Township., City of St. Thomas, and Kettle Creek Conservation Authority. Apri1,1996. Lee, H., W.D. Bakowsky, J.L. Riley, J. Bowles, M. Puddister, P. Uhlig, and S. McMurray. 1998. Ecological and classification for southern Ontario: First approximation and its application. Ontario Ministry of Natural Resources, Southcentra! Science Section, Science Development and Transfer Branch. SCSS Field Guide FG -02. LVM. 2013. North Subject Lands Independent Street, Ersosion Hazard Limits. Letter Report prepared for Peter North by Colin J.W. Atkinson, LVM, on July 20, 2013. MAH. 2005. Provincial Policy Statement. Government of Ontario.Toronto, Ontario. 42pp. MCE (2012). Municipality of Central Elgin Official Plan, prepared by the CentralElgin Planning Office with Dillon Consulting Ltd. February 21, 2012. OMNR. 2010. Natural Heritage Reference Manual for Natural Heritage Policies of the Provincial Policy Statement 2005. Ontario Ministry of Natural Resources, March 2010. 248 pp. LYNN VALLEY CONSULTANTS 79 PAGE 8OF17 NORTH ISSUES SCOPINC REPORT APPENDIX A. NHIC SIGNIFICANT SPECIES SCREENING. NOTE: An attempted unsuccessful NI11C screening was conducted on June 28, 2013 at the following MNR website: https : /Iwww.biodigersitYexplorer.mn r.gov.on.ca/nhicWE13/mainSubmit.do and resulted in the following on screen message : "Important Update: The current version of Biodiversity Explorer is being scheduled for permanent shut down in June or July of 2013. Many users have experienced issues with this application primarily related to its out -dated mapping services. The Ministry of Natural Resources and Land Information Ontario are currently updating corporate mapping technology. Biodiversity Explorer in its current form cannot readily be upgraded to this new corporate mapping technology platform. The Natural Heritage Information Centre is exploring options, tools and technology to better aid clients accessing biodiversity information online. Current information access options can be found at http :I /nhic.mnr.gov.on.ca under "Get Information ". We apologize for any Inconvenience that this shut down may cause. " A request for screening information was submitted to the MNR planner at Aylmer on July 1, 2013. APPENDIX A. MNR NHIC UPDATE From: McCloskey, Amanda (MNR) [ mailto :Amanda.McCloskey ©ontario.ca] Sent: July -31 -13 1:35 PM To: Les Sztramko Cc: McCloskey, Amanda (MNR); Ryall, Tammie (MAH); McCoomb, Jim Subject: RE: Central Elgin Issues Scoping Report - NHIC Screening -North Subject Lands 117 St George St., Lynhurst. Hi Les, Thank you for contacting the MNR requesting element occurrence information for 117 St George St., Lynhurst (see email below for location map). MNR understands that the subject land appears to be in the LYNN VALLEY CONSULTANTS PACE 9 OF 17 80 NORTH ISSUES SCOPING REPORT "Natural Heritage" designation with a "Natural Hazard" overlay. Please note that residential use of these lands does not confirm to the Central Elgin Official Plan. As requested the MNR would like to provide the following element occurrence information: Species at Risk The Species at Risk in Ontario (SARO) List is Ontario Regulation 230/08 issued under the Endangered Species Act, 2007. The Endangered Species Act, 2007 (ESA) came into force on June 30, 2008 and provides both individual protection (section 9) and habitat protection (section 10) to species listed as endangered or threatened on the SARO List. The current SARO List, issued under the ESA 2007, can be found on e-laws Chttp://www.e-laws.gov.on.ca/navigation?flle=home&lang=en) ....There are no known occurrences for species at risk (SAR) on the subject lands. However, there are known occurrences for the following species in the general area, with the potential to occur on the subject lands: Green Dragon (special concern) Milksnake (special concern) - Swamp Rose- mallow (special concern) It should be noted that this is an initial project screening for SAR and the absence of an element occurrence does not indicate the absence of species. The province has not been surveyed comprehensively for the presence or absence of SAR, and MNR data relies on observers to report sightings of SAR. Consequently, the presence of element occurrences is useful to flag the presence of SAR within the project location and surrounding area but is not an appropriate tool to determine whether a species or habitat is present at the local (property-scale) level... Please note that as of July 1, 2013, new regulations will be in effect under the Endangered Species Act, 2007 (ESA 2007) that may affect future projects you are involved with. For more information on MNR's Modernization of Approvals and the new ESA 2007 regulations, please visit MNR's website (hit s :Ilwww. mnnr. • ov. on. calen/Aboutl2ColumnSubPa • eISTDPROD 104342.html or the Environmental Registry (http:l/www, ebr.gov. on. caIERS- WEB- Externall) using the registry number 011 -7696. Alternatively, please contact MNR's Registry and Approval Services Centre at 1 -855- 613 -4256 or at mnr. rasc a ontario. ca. While the above infomration represent specific this Ministry's interests with regard to species at risk, there may be planning concerns or interests of other ministries or agencies that should be considered, in addition to any municipal planning considerations. If you have any questions please do not hesitate to ask. Thank you. Amanda Amanda McCloskey District Planner LYNN VALLEY CONSULTANTS 81 PAGE 10 OF 17 NORTH ISSUES SCOPING REPORT APPENDIX B. Central Elgin Planning Staff report, June 3, 2013. The Corporation of the Municipality of Central Elgin REPORT DATE: June 3"', 2013 REPORT: CEP_24,13 CPO AILS: E3BJ13 TO: Hh Worship the Mayor and Council PREPARED ET: Store Crplg, Sr. Planning Technician Control Elgin Planning Deps4nnen1 SUBJECT: Application for a Consent No. E98113 —Estate of Halen North 117 St. George Sheet ATTACHMENTS: Lccsgon Plan TO COUNCIL: Juno 17'", 2013 RECOMM 41120.Grte THAT: Report CEp_24,13 be received for Informalion; AND THAT: Council pass a resolution to the Land DlvIslon Committee elating Met condom appllcetion E3€113 Is not supportable and should not be granted as: • The proposed consent application does not conform to the Municipally of Central elgIn Official Plan; and • nib proposed consent applletgon does net Conform to the Township of Yarmouth Zoning By-Law. Background: Consent eppficalfon E3Wr13 has been filed for the purpose 0f erealirg Ilene want resldental building lots vdth frontage on Independent Sheet Location: The subpect lands ere ixnled on the north east corner of SI. Goafge Street and Independent Shoot, Tiro lands aro describod as. Plan 28, Bloch E, Part Lot 1. RP 11F1.0.573, Pert 1. Munich: slily of Central Efgin, Proposal: The applicant through consent application E38l13, le proposing to never one lot>,flth frontage of 30.75rn (18041 111) on Independent Street and an area of 1,138m1(12,240.7341. Ills proposed that the Panda to be severed wRI be used for one residential building lot. TM applicant t• proposing lo retain two vacant lots. The Rraf tat wth ({rootage of 20.11m (85.918) on independent Street, 55,08m f213A2f1) on 81. George Street and an area of 3,200.5rnr 04.047.049- The second !o1++4lh frontage of 15.78m (54.9811} on Independent Steal and an aroa of SBOm° (9,472,811?). It is proposed ibal the lands lobe retained will Le used for two residential building lots. Location Nam Con She' tst.„Itrerra arse Staff Report 1.Official Wan • The aubpect lands are located within the Natural Heritage designation and Natural Hazard dergnalk ti In accordance vx1Ih Schedule '0' — Conlmoody of Lyahuret Land Liao Plan td the Munidpatty of Central Elgin Official Plan. • The Natural Heritage nodes (Section 3.1) of the Plan penal eosins open space, welting/biking trills, forest and resource management uses, conservation uses, erosion and Rood coolrol, loawinte4siy public and privea recreation uses, enisling ngle-4l1ural std, 016013ary 1 Ubtne uHligoa end aondem', and accessory buildings and atiU ures liloraho, Control Elgin Planning Off leo Report Ho.: GEPJ0-13 LYNN VALLEY CONSULTANTS PAGE .I.I OF 17 82 - NORTH ISSUES SCOPINC REPORT • The Nato dhazard dmigradon of the Plan N a performance category in which the Natural Huard palkles Median 3,2) eppy in asrrtwrafori tab ore wades ;tithe uededyrng lace me category. WilhIn the Natural Hwrd designation no buildings, radars' Of addiieloos thereto WA do pemuifed, mm0h the azceptan or btiltergs or structures required for Rood control, eroalen anal er 01.1W ednlerv&Ulen amines, without the approver of the Municipality and the cenaervetion oulherily having jurheaxbnin the ens • Whom newdevekVrnent ered+$r 14e dfentton la wormed widdn 3dn (05.420)0e Natured Huard design orlon ga proponent shell Otenpisle 6 g4Diectrrkal analysts to &humble the Erosion Hume Limit. Tna analysis Is lo be prepared by. qualified with recognized expertise fn the appropriate principles using accepted methodologies 10 the sanitation of the 1 e ilia cowman IvlhofNy having jurisdiction in Iho area. The erosion Hazard Limit shell be interpreted es tho of the Hahne' Hawd designation end ouch Interpretation steal nol rogues arnendmen1 io the Plen. The pdrdes of 114 Plan relating to cotasnla [ Sadion 6.3.al provide grad cnnaenIi Intended for developmen! purposes Mil col be ponnitted Under the farrowing oirwmetencel: • the land fs lasted withal sny Natural Heritage rebore. and a suitable bearding envelope cannot be supported through the eyatue ion of on Envtronmenint rnpad Study,, • The reed lo located et ■ Heiural Hoard Area as identaled In the Plan; • Provincial, County e• Municipal transportation objectives. standards or policies cannot be maintained; or • The hovered end rehired parcels cannot be provided valfr an adequate level al service_ The panda or the Plan (eliding to relhvey corridors (Subsection 2.8,5.5) support No matlnration el a nettle, safe end efficient rainy nelw°hk within the Kthicloslity and protection of the railway corridor• for ruble generations. Dovelerni as adjacent to 1 Tafirnt/ t1¢TA•oi-we) Wilt, Caraful4y controlled to eltninde land um ccniacie and ensure the tale and continued operation of the raihroy, Dove proposals shalt Incorporate sorely measures such as fencing mul berms and amply with the Land use Compatibility ponder (Sadiron 3.0). The poles or the Pion milling to noise and vfOrailon (6ubsectbn 3.9.3) provide Ihe! Mur lolealily may rogue a nob° anther vibration anaiyale 10 be uubmHtod where residential development is prapoaed adjacent 10 I r.*Nray Ire. The Melia and Vibration AniylIs Report shat be prepared acs a queened prorenional with recognized mania In the appreenste prireipket using ACC°pted methodologies booed on' cooled raise maawremenl, ptedrllon and clammier' fachalquee, Si. George 81r101 Is a County Rood In accordance MA Schedule 'AV— Roads Caasdfsmetlon and *Waning Plan le the Mualdpailly of Central Elgin bltnolel Pipet t]stelled policies and quideen°s for lira County road network ere te•r,td it the Cowty Roads Motor Plan. 2. toning by.l eua • The subject lends are located wlNln the Open Space Zora 2 (054 of the Turntable of Yemwulh 2onkg 8ya.aw i0* ra amended. The Open Bpdce 20ne 2 (Section 6.7) pemrsted VHS lndude term mos. ruralreeidertial uses 1rrrfisy used la' such pUrpeelm on tam dry vita palming of the zoning by -env, hams occupations and Kocasoay uses. • The O82 permits farm bulking' and strucieroa, but no such buildings and gnawed shell be erected an a tot or pencil o1 rand of lass Nan 25 Ruse, notnithM ndrrg Subseadon 2.21 of the zeroing by-* O. nurwt.reslGsnlpl &°Iraq lawfully used on 0ta day of the passing of the zoning bylaw end eateasary bowing in c arestb n wale tho perm ad dwes[rtg. • lime mirllrnvtn poi ants required fora term is 10.11 hectares (25 apes) and the sanhtaah bt frontless required Is 152.4as VOA. The minlrtran lot Ares required for rur&.residemal uses irefully used en the day of the passing or Ne wring try -lose Ie 1656m2 (,46.erss) end the rnininvoi lot frontage IegiRred b 30Am (1006), Corewnlnb: • AA abbe plus a nneredment le 'soaked so poi rr efdanfid dreeroprneot of Ire subject lands. A zonifrg tly.lew amenteerl la muffed le permit rscaWenlferdevelopnment tithe subject Linde. • lot order to support the development of the ai,b)eotlaads for reaidensil purposes the eppdcant noble to provide the following supporting 6aaunant •lion is eaenrdrneo With are pestles of Ina Municipally or Central elgfn Official Plan: • An wale S0011411q Retort end ma Eavkorrhenta! impact Study, if warranted by the I8R, that evatwte§ Me ecological lureceare of the lands proposed for development or Ma Noniron and demonetretes that there xlU be no impel Iva impede on the natural adage boluses or an their ecological funct1ne. The Isom Soaping Repent end dot E wbW4rkel impact 6fudy alas be prepared bye queened professional with recognized expunge le lino ipproprimr principles using accepted methodologies to the satisfaction of trio Municipally and Nellie Creek Conservrlm Authority, A 4eotechnlai! Metals to cheers nethis Emelon tiezaad Limn. The snelyw is • ba onspered by a etudled prehreabnal with recognized expertise h the eppeoprlate earthier°, using accepted methodoiogies la the sallafsclton or ih• Wan Iffy end 141de Creek Conservation Authority; and A Noll, and Anaiyele 10 d&Ia mtne the approprlale measures. if any, required la ensure that noise eyed tibrelton level# from the adjaoenl nIM•sy line comply wine the Ministry of Ih4 Enwonm°nl sound and vibration !oval arlasl1* uldellnee. The Noise end lfibrallah Anstyala shell be prepnrsd be a qualified profession,' with recoil MINI expertise ertise b the spproprlete principles mirg accepted methodologies baled an accepted noise heaIuramenl, predilton Ind calculslbn lechniquoa, Ro.prdfuAy RAW lad C Steve Craig B', Planning 7eahn101En Central Elgin Planning Orrice Approved rorsubmisslon: Donald N. lance CAC/Clark Report Ho. CPP -76•13 LYNN VALLEY CONSULTANTS PAGE 12 OF 17 83 NORTH ISSUES SCOPING REPORT APPENDIX C. Schedule C to the Official Plan of the Municipality of Central Elgin, Community of Lyndhurst Land Use Plan. iriiiI iii1iiii111111111111. Schedule "C" To The Official Man of The Municipality of Central Elgin Community of Lynhiirt LAND use PLAN FrOJAVNI MI Local 12.....E.1.? Conranusrty ESE setvoi iiALLeamad — ild:sew Bak Arm. U..1 PATA 14.1.1p1i Rgnity Watmrcuff. WewkaM 4. • I r• 3B• Met re0 rata ea mem NIA 44A-12n=4.1V24:1,. LYNN VALLEY CONSULTANTS PAGE 13 OF 17 84 • NORTH ISSUES SLOPING REPORT APPENDIX D. Site Photos of North Subject Lands, June 24, 2013. LYNN VALLEY CONSULTANTS 85 PAGE 14OFI7 • NORTH ISSUES SLOPING REPORT Facing north, from Independent St. west of North Estate MAW '9tiif4dd 411 14(111444(4% mdi,,,, tam • acme east owar. o state. 4401141,1400 '44 'WI tffop » , 'f/lnl,'f , A 4w:4' II / el fUff l y tic �,a��ul�Vfr ' 1111111111.." 1011111111111(44 1441Giirtu414 4(4 P vto acing soot east rom nort west ot. LYNN VALLEY CONSULTANTS 86 PAGE XS0FI7 , NORTH ISSUES SCOPINC REPORT 1uuiyyy ➢1 Photo 7. Facing southwest from northwest lot. Photo 8. Facing cast from St George St showing northwest lot. LYNN VALLEY CONSULTANTS PAGE 16 OF 17 87 Municipality of Central Elgin Amendment No. 2 to the Municipality of Central Elgin Official Plan APPENDIX VII GEOTECHNICAL INVESTIGATION 89 Adopted By Council — March 17th, 2014 By -law No. 1673 North —117 St. George Street L V M July 20, 2013 (revised) Mr. Peter North Peter North Homes 4485 Thomas Road R.R. #2 Port Stanley, Ontario N5L 1J2 Subject: Proposed House Lots Independent Street St. Thomas, Ontario 161 -B- 0006102- 1 -GE -L -0001 -01 Dear Mr. North: At your request, we inspected the above site on May 31, 2013, where we understand that you propose to develop house lots at the top and bottom of a slope which falls from the existing CN rail line to Independent Street. The overall slope gradient was measured as 18 degrees and the slope height to be 17 metres, which was confirmed by the attached spot height drawing (Enclosure 1) and the contour drawing (Enclosure 2) supplied by the Kettle Creek Conservation Authority, A slope stability rating was carried out and the results of the survey are presented on the Slope Stability Rating Chart comprising Enclosure 3. The points total of 23 confirms that the slope has a 'low potential' for slope failure, and that the stability review may consist of a site inspection and letter report. The slope inclination of 18° is close to the 3:1 (18.4 °) default limit recommended in the Ontario Technical Guide, "River and Stream Systems: Erosion Hazard Limit", and there are no signs of slippage or tension cracks which indicate instability. The native soil profile is anticipated to be very stiff to hard silty clay till as confirmed by a borehole at George Street, Atkinson, Davies Inc. report Ref.: 1 -2093, carried out for a slope stability analysis in 1995. Also there is no stream or river within 15 metres of the bottom of the slope. The following comments apply to the stability of all slopes where residential development takes place. 1. All trees and vegetation on the slope shall be maintained to provide continued stability from root systems and evapotranspiration and protect against surface erosion. It was observed that a recent coniferous tree planting has been carried out which will ultimately provide added slope stability protection. LVM.CA 90 T 5 I D. 6 8 5. 6 4 0 0 F 519.685.0943 london @lvm.ca 60 Meg Drive, Unit 12 LONDON (Onlerio) Conada N6E 3T9 Subject : Proposed House Lots Independent Street, 81 Thomas, Ontario 161- B- 0008102.1-GE -L- 0007 -00 July 20, 2013 2. No additional fill shall be placed on or within 6 metres of the top of the slope without permission from LVM inc. 3. No sewers or drainage systems shall be outlelted onto the existing slope. Upper Lot The upper section of the slope may be benched to accommodate a walkout basement, and the benching would improve the overall slope stability due to the reduction in slope height. The top of the bank is defined by the EL. 228 (748') contour line on the attached drawing (Enclosure 2), and the Erosion Hazard Limit is 6 metres up slope from the top of bank to accommodate the Erosion Access setback. Lower Lots The houses at the base of the slope shall be located so as to not bench into the slope which would increase the lateral pressure on the basement walls. Benching into the slope would require design of the walls to be carried out by a qualified engineer, and the design soil pressures should be discussed with the geolechnical consultant. The bottom of bank is defined by the EL. 216 (708') contour line on the attached drawing (Enclosure 2). General Items such as pools, sheds, decks etc. should also be located upslope from the Erosion Hazard Limit at the top of the slope, and downslope from the bottom of bank line at the toe of the slope. It is recommended that the house foundation plans be reviewed by LVM inc., and (hat the footing subgrades be approved by LVM inc. to confirm the suitability of the subgrades. We trust the enclosed is to your satisfaction, however if additional information should be required, please communicate with the undersigned. Yours very truly. Colin J. . Atkinson, M.Sc., P.Eng. Con (ling Geotechnical Engineer CJWAjg Enclosure 1 — Spot Height Drawing Enclosure 2 — Contour Drawing 91 2 of 2 229.7' !IAD .1• 1" • 4.D. 1• 9.6 230.2 '•• ' kjj'i■Pef•41 4.4(.229g 729,3 231.1 '230 ' 'VG !221.7) '217.8 :214.3 '210.8 .'208.5 '207.1 '206.8 '206,7 '206.9 '207.1 206.720' g.7206.6 2324 230.2 226.5 2222 218 1 -.1214.8 211.6 . 208.3 2066' 236.6 206,7 207 206.b 2os.7.20.13 21:16.9. 230.8 .2.30.2 226.8 223.2 219 3 215.8 212.9 209.4 206.7 .206.6 206.7 230,7 227,8 225 _ - 221.5 206.8 206.8 206.6 20 6,7 206_7 • 206,5 206.6 206.8 206.6 ' 206:d 206.6 206.5 206.5206.5206.6 226.1 .1 223.1 219.9 228.6 226.5 ' 222,9' 220.4 319 226,8 22B22285 .228.8. 229.4 227.91--228,7 228.2 226.1 ' 223.8 221.5 1. . , _ • il..V.2.5 -224.3 2E7.5' 4226.4 228.1 .228.3 229 226 ' ,227:7 -'.2.2-7.:9. 223.6 221.6 Y L. ? 2x1 1 222.8 L225:2;.,229:1.i.T t0..47:5 227.6 2264 227 225.9 223 221.g L 219.4 217,6 214,2 t; . . ' ' •••:-'.kA2,'4'4,:: • . . } J -.,•■.:.- ',.v.".- k . 4,,.. l• . L • • '‘6,',_ • ,_, 4S:13 221.6 224.2 .225,3 _.-.5 ;.;.:4152.7 7.2g:6'.•a5.7 224.9 •43.3 222.3 220.3 26 , -.?.17,:i,:tntAC313:1211.2-,a39.4 • ' , i.`:!,."'..:14,,,.., • • 222.4 2218.-. 222.8 223.7-223 221.6 220.2-219.4 218.6 217.8 216.6 214.71•24,7211.9210.3 • I. s ,, • ......;. r . ■ 174 :217.3 217.6 218.7 219 , 219.6 219.9 219.7.; 218,4 • 217.1 216.6 215 . 215,9 .216.2 .215,7 .2144 '210,2 • . • • . . ' .• ' : • ' •. - . - . ' 6 .1 15.6..,21 5. . : 215.7: 2181 2167 217 216.7 21e/I 4 5.7.-21.6_, .215.4 2152 215 . 215.7 214.3 2099 ., - ' .214.8 211.5209.9208,1. 4.1 '..'211 212.4 ,..212.2'..212,4 i . .. . ' .- I 1'1 ', , ■ ., ..1 . ' ' , '.... . ...- . • . .. .., 2114 - 2-13-.1 irm, 211.6-'11.4P1.2 I , 212,fo ' 2.-2126 ,. 4 k..,, p3 ,.2. .23.1 -.2113:9 ...:. :. - :-..... .2057 ., .."... , .... f.i.,,..., .i , .. A:..,_. -. ..-. I. i 'Y4.,, -(1.-r-Til: . : 211',1r•L 211.1' 211.4.'7112.2 211.5 212.2 213.1 --.212-.6..,..V2 ' 236 ;1•••=e1.K.,•"-- - ' . . . - .. . . ..r' I OA 211.1 F14,6 ..211.6 -.211,4 21 1 .6 212.1 21 2..5 1 2.3 2126L . - ...... • ,. -... L_ .1...•9.m.. •- . • _ 4..Mx.„. :34%,....,', -4- , . • . 6%-.1-.1.-LIci.e-?il 3.4 - 211.1 . 211.9 211.2 21t4 2116 211..7: 211.11 . •C•L'• . .::.t.le.. '• ' ' ' • • - , .1 205.7: i: ." -.8 ,. . .. .. . -1 . 'r . • : .•,' 1 - " . • '' ;. 4,-# , :. 7..• -. .. . . '. o.. - .. The KCC...n. disclaims espicithr any warranty. representalbrs or Quaranbe as to the corded. sequence. accuracy. limdiness. lines for a parliduar purpoac. rrerchantablity or cam pisione ss d any of Ito data sopped and provided herdn. The KCCA assumes no liability for any errors. omissions or inaccuracies in the inforrnmisn provided herein and further assumes no liability f or any decisions made 01 adions Laken or not Laken by any person 11 reliance upon the Wormed on and data furnished hereunder. 92 Independent Street, St. Thomas Enclosure 1 mumummue Kettle Creek Conservation Authority Independent Street, St. Thomas Enclosure 3 ltl]9 T ; I ,xb- � : .'.P7 ��F -�Y �'ia' • SLOPE I STRBIUUTY AT1riG ALJES1NVE Gt .Tsars H► Tt �r�n ARx 94 L V February 6, 2014 M Mr. Peter North Peter North Homes 4485 Thomas Road R.R. #2 Port Stanley, Ontario N5L 1J2 Subject: Proposed House Lots Independent Street St. Thomas, Ontario 161 -B- 0006102- 1 -GE -L- 0004 -00 Dear Mr. North: We have reviewed the proposed house footprint locations and setback lines which are indicated in red on the attached drawing. The drawing also indicates the setback lines suggested by the City of St. Thomas /Kettle Creek Conservation Authority (purple lines). 2 Lower Lots The proposed house footprints are located 4 to 5 metres to the south of the EL. 216.5 contour, and they will therefore have no impact on the slope stability. We therefore agree with the red setback line (red line). Eloper Lot The existing top of bank line is indicated by the EL. 228 contour, however if the top of bank is cut down to EL. 227 as indicated by the solid red line, the house footprint will be located to the north of the line; i.e. more than 6 metres from the top of slope. The dotted red line therefore complies with the MNR setback guidelines. If however, the top of slope is cut down to EL. 226, this would move the house footprint area 3 metres to the south, which would provide 3 metres behind the present house footprint for construction of a deck. Lvr. CA 95 T 5 1 9 6 9 5 6 4 ❑ 0 60 Meg Drive, Una 12 F 519.685.0943 LONDON [Ontario] Iondonigiwn.ca I Canada N6E 3T6 Subject : Proposed Rouse Lots Independent Street, St. Thomas, Ontario 161 -B- 0006102 - 1 -GE -L- 0004 -00 February 6, 2014 We trust that the foregoing comments are sufficient for your approval requirements, however if we can be of further assistance, please do not hesitate to contact us. Yours very truly, Colin J.W. Atkinson, M.Sc., P Eng. Consulting Geotechnical Engineer CJWAIwrb Enclosure: Drawing 96 2 of 2 L v M November 11, 2013 (revised) Mr. Peter North Peter North Homes 4485 Thomas Road R.R. #2 Port Stanley, Ontario N5L 1J2 Subject: Proposed House Lots Independent Street St. Thomas, Ontario 161 -B- 0006102- 1 -GE -L- 0003 -01 Dear Mr. North. Our report dated July 20, 2013, indicates top of slope at EL 228, and the setback is 6 metres from top of bank; i e. 228 contour. You can cut down the top of bank to accommodate a walk -out basement and the setback would then be 6 metres from the cut -down elevation contour. Please change the Malpass site plan to show the final grading and 6 metre setback. You will have to show this on a site grading drawing. Based on the J.S. Malpass and Associates Grading Plan and Cross - Sections, the lower houses comply with the report recommendations, which require the house footprints to be on the Independent Street side of the toe of slope. We recommend that the actual footprints be inspected by LVM inc. when they are staked in the field. Yours very truly, Colin J.W. Atkinson, M.Sc., P.Eng. Consulting Geotechnical Engineer CJWAJwrb I_vri.CA 98 T 5 1 9. 6 8 5 6 4 0 0 F 559.685,0943 tondon@lvm.ca 60 Meg Drive, Unit t2 LONDON (Ontario) Canada N6E 3T6 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: July 7, 2014 SUBJECT: Approval for Official Plan Amendment No. 11 Part Lot 17 and 18 Concession 5 56618 Calton Line Municipality of Bayham File No.: BA- OPA11 -14 Owner: Froese Vegetables Inc. INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve part or parts of the plan. DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at 56618 Calton Line, in the Municipality of Bayham. The purpose of the Official Plan Amendment is to re- designate lands comprising 12.8 acres from "Agricultural" to "Industrial" in order recognize an existing farm supply operation (Max Underhill Farm Supply Ltd.) and permit an expansion onto the adjacent property owned by Froese Vegetables Inc. Max Underhill Farm Supply Ltd. is currently zoned Farm Industrial (M1) and the owners wish to expand onto adjacent property. The expansion requires an official plan amendment that will designate the entire 12.8 acre property as "Industrial ". The Elgin County Official Plan designates the subject lands as "Agricultural ". An existing farm supply business has been operating at this site for many years and is zoned M1 Farm Industrial. Due the site - specific nature of this amendment an amendment to the Elgin County Official Plan is not required. The Municipality of Bayham held a public meeting to consider this Official Plan Amendment on April 17, 2014 and there were no comments received from the public. The municipality's planning consultant submitted a report that was supportive of the proposed amendment and the applicant's consultant, Dryden, Smith and Head provided a planning background and justification report which was presented at the meeting. Following the public meeting the Council for the Municipality of Bayham adopted Official Plan Amendment No. 11 by By -Law 2014 -039 and forwarded the necessary documentation to Elgin County for approval. 99 The County circulated the Official Plan Amendment to the Ministry of Municipal Affairs and Housing through the one window" planning service. As a result the County received comments from the Ministry of Agriculture Food and Rural Affairs and the Ministry of Natural Resources — Petroleum Operations Section. The Petroleum Operation Sections was satisfied that the change in designation would not restrict access to any local natural gas pool. The Ministry of Agriculture, Food and Rural Affairs provided a number of comments but they had no objections to this Official Plan Amendment. Written submissions was also received from Long Point Region Conservation Authority indicating that the subject property is not affected by their regulation limit as set out in Ontario regulation 178/06 and from Clayton Watters, Director of Engineering Services indicating no concerns with access to a County road. CONCLUSION: The Council of the Municipality of Bayham supports this Amendment and adopted it by By -law 2014 -039 on April 17, 2014. The Municipality's Planning consultant presented a report which supports the official plan amendment and there were no concerns expressed by the public. In addition there were no concerns expressed by any of the ministries and agencies that were circulated by the approval authority. The Manager of Planning has reviewed File No.BA-OPA11-14, along with the background material that was submitted by the Municipality of Bayham. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Bayham Official Plans. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 11 to the Municipality of Bayham Official Plan, File No. BA- OPA11 -14 for Froese Vegetables Inc.; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 100 NOTICE OF A PUBLIC MEETING CONCERNING A PROPOSED OFFICIAL PLAN and ZONING BY -LAW AMEND 1 NT IN THE MUNICIPALITY OF BAYHAM Froese TAKE NOTICE that the Municipality of Bayham has received a completed application for a proposed Official Plan Amendment and a completed application for a proposed Zoning By -law Amendment. AND TAKE NOTICE that the Council of the Corporation of the Municipality of Bayham will hold a public meeting on Thursday, April 17', 2014 at 7:30 p.m. in the Municipal Council Chambers in Straffordville to consider a proposed Official Plan and Zoning By -law amendment under Section 17 and 34 of the PLANNING ACT. THE PURPOSE of the official plan amendment is to change the land use designation on approximately 5.2 hectares (12.8 acres) of land from the "Agricultural" designation to the "Industrial" designation in the Official Plan; and to change the zoning on the same lands from the Agricultural (Al) Zone to a site - specific Farm Industrial (M1-4) Zone. The subject lands are located on Part of Lot 17 and 18, Concession 5, on the north side of Calton Line, west of the Toll Gate Road, and known municipally as 56618 Calton Line. THE EFFECT of this amendment would be to accommodate the enlargement of an existing farm industrial operation. ANY PERSON may attend the public meeting and/or make a written or verbal representation in support of or in opposition to the proposed amendments. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Corporation of the Municipality of Bayham before the proposed official plan amendment is adopted or by -law is passed, the person or public body is not entitled to appeal the decision of the Corporation of the Municipality of Bayham to the Ontario Municipal Board. IF A PERSON OR PUBLIC BODY does not make oral submissions at a public meeting or make written submissions to the Corporation of the Municipality of Bayham before the proposed official plan amendment is adopted or by -law is passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board, there are reasonable grounds to add the person or public body as a party. IF YOU WISH to be notified of the adoption of the proposed amendments, or the refusal of a request to amend the Zoning By -law you must make a written request to the undersigned. ADDITIONAL INFORMATION relating to the proposed amendments may be obtained at the Municipal Office. KEY MAP MUNICIPALITY OF BAYHAM LOT 18 SU LAN 101 DATED at the Municipality of Bayham this 26th day of March 2014. Margaret Underhill Planning Coordinator / Deputy Clerk Municipality of Bayham P.O. Box 160, 9344 Plank Rd. Straffordville, ON, NOJ 1Y0 Tel: 519- 866 -5521 Fax: 519-866-3884 ORINTN - - -- -- LINE EDEN LWE 57024 52637 7fOF.v ESL. °TrERGg7E LIN f DWiN LINE I CHMCN 56338 52398 52647 5252 53349'' �NG f FiL4KEVIEW 52661 SSSB2 c0-111- PROVINCIAL P P T BURWELL 102 to IBI GROUP IBI Group 203 -350 Oxford Street West London ON N6H 1T3 Canada tel 519 472 7328 fax 519 472 9354 Memorandum To /Attention Municipality of Bayham Date March 17, 2014 From Derek Dudek, MCIP, RPP Project No 3404 -569 cc Steno dd Subject Application to Amend the Official Plan & Zoning By -law #Z456 -2003 - Part Lot 17,18, Concession 5 (Froese Vegetables Inc.) 1. We have completed our review of the application to amend the Official Plan of the Municipality of Bayham and the application to amend Zoning By -law No. Z456 -2003 submitted on behalf of Froese Vegetables Inc., in support of their proposal to expand an existing farm supply operation located in Part Lot 17 & 18, Concession 5, on the north side of Calton Line, west of Toll Gate Road, in the geographic Township of Bayham. The subject lands are designated "Agriculture" in the Official Plan, and zoned Agricultural (A1) in Zoning By -law No. Z456 -2003. 2. The subject lands are 2.4 hectares (5.9 acres) in area and currently part of a 38 hectare (94 acre) farm parcel. The intent of the applications is to accommodate the merging of the subject lands with an adjacent 2.7 hectare (6.7 acre) parcel of land that houses the existing farm supply operation, which is currently zoned Farm Industrial (M1). The proposal would effectively double the size of the parcel to 5.2 hectares (12.8 acres). The applicant is seeking a re- designation of the land to the "Rural — Industrial" and "Rural — Commercial" land use designation, and rezoning from the Agricultural (A1) Zone to a site - specific Farm Industrial (M1 - #) Zone allowing for a specific range of uses on site. 3. The subject lands are characterized as vacant cropped agricultural land. Land uses in all directions are characterized as agricultural, including a vegetable grading station immediately to the east on the proposed retained lands. The western boundary of the subject lands is a former rail corridor that is currently used as an electrical infrastructure corridor. 4. The County of Elgin Official Plan designates the subject lands as "Agricultural Area ". It is our understanding based on information in the Planning Justification Report that the County Planning Department has indicated that an amendment to the County Official Plan IBI Group is a group of firms providing professional sen1iO3and is affiliated with IBI Group Architects IBI Group Memorandum 2 Municipality of Bayham — March 17, 2014 is not required. The County is now the approval authority for proposed amendments to all local Elgin municipalities' official plans. 5. Based on pre - application consultation with the applicant, a Planning Justification Report (PJR) has been submitted in accordance with Section 2.1.1.4 of the Municipality of Bayham Official Plan as it was deemed that the proposed use, while being agriculture - related, was not small scale in nature, and thus not considered to be a permitted use in the Agriculture designation. It is also important to note that we have consulted with the applicant on the proposed designation of the lands. They have indicated that the "Industrial" designation would be suitable provided that it would accommodate the list of proposed permitted uses on the subject lands. These uses include the following: • Custom crop spraying and professional application • Fertilizer sales and service • Operate fertilizer blending plant • Sales of articles and equipment associated with field crop production • Liquid fertilizer storage and sales • Global positioning and soils sampling • Crop protection sales and services • Agriculture consulting services 6. Section 2.1.1.4 of the Bayham Official Plan states that proposed new or altered uses will require an amendment to the Plan based on the following criteria, which includes our analysis of such based on the information provided by the applicant: • May not include Specialty Crop Areas. Map 2 of the Background Study to the Official Plan indicates the areas as being Specialty Crop (Tobacco) Soils. However, it is our understanding based on past discussions with the Province that "tobacco soils" are not considered specialty crop soils moving forward based on new economies of agriculture. No further justification is required. • No appreciable loss of prime agricultural lands; and /or a growth related demand for the agricultural lands; and /or documentation showing that the subject lands are not part of a prime agricultural area. The subject lands are a combination of CLI Class 4 and Class 5 soil capability lands, and thus are considered to be lower priority agricultural lands within the overall prime agricultural area in Bayham. The applicants have also indicated that a cursory review of available designated industrial lands was undertaken and that no such IBI Group Memorandum 3 Municipality of Bayham — March 17, 2014 lands were available within approx. 15km (Bayham Industrial Park). Given that the proposed re- designation is an expansion of an existing use we would consider this review to be satisfactory. • Compliance with Minimum Distance Separation Formula 1. The proposed re- designation would be considered a Type A (low human activity) land use. In addition, the applicant has indicated that there are no existing livestock facilities within 300 metres of the subject lands. Based on our review of the surrounding lands, we would concur with the applicant that MDS is not an issue, noting that all of the lands within 1 km of the subject lands are used for cash crop farming purposes, with no apparent livestock facilities in the area. 7. Based on the preceding information we would support the re- designation of the lands from a resource related designation (Agriculture) to a non - resource related designation (Industrial). Additional criteria found in the policies of Section 3.1.3.3 are required prior to re- designation. We would consider subsections a), b), and k) to be addressed above, and our analysis of subsections c) through j) is as follows: • Must have existing frontage on an opened and maintained year round, public road that is capable of sustaining vehicular traffic. The subject lands would have frontage on Calton Line, a paved County Road. • Should not be situated in proximity to existing land uses that in themselves have a high nuisance value or are easily capable of promoting land use conflicts. Not applicable. Intended for non - resource designations that are not of an industrial or commercial nature. • Buildings or structures must be appropriately setback from municipal drains, watercourses and any associated "Hazard Lands" as described in this Plan and the Zoning By -law. The subject lands are outside the "Hazard Lands" constraint as identified on Schedule A2. • The soil and ground water conditions are suitable for the operation of a private potable water and private sanitary sewage treatment and disposal system as approved by the appropriate approval authority. The applicant has indicated that the existing private systems will continue to service the site. Any future development would be subject to appropriate approvals by the Chief Building Official. • The size of any parcel of land created for such uses shall conform to the provisions of the Zoning By -law and in no cases should any parcel be created that is smaller than necessary to support a well and approved private sewage treatment and disposal system. The subject lands exceed the minimum lot area requirements of the Farm Industrial (M1) Zone. • Shall not create a traffic hazard as a result of access to a portion of a roadway with limited sight lines due to curves, grades, or existing roadside 105 IBI Group Memorandum 4 Municipality of Bayham — March 17, 2014 development including buildings and signs. Existing access points will continue and the proposed interior expansion of the site should have no impacts on the safety of such access. In addition, Calton Line is flat and straight for over 2km in either direction approaching the site. • Shall be considered only when mineral aggregate resource lands are not affected. The subject lands are not in an area designated as Mineral Aggregate Resource Areas. 8. Beyond the above general criteria, areas to be specifically designated as "Industrial" must comply with the following specific criteria outlined in Section 3.1.9.3: • The Zoning By -law shall provide a separate set of Zone Regulations for Rural Industrial uses, such that they are distinguishable from smaller scale and farm - related industrial uses. The subject lands will be appropriately rezoned to a site - specific Farm Industrial (M1) Zone. • Industries which create adverse off -site environmental impacts such as air pollution, odour, noise, or which generate excessive solid or liquid wastes either in volume or toxicity will not be permitted. The applicant's have provided written confirmation that the existing operation and proposed expansion does not exhibit such characteristics. • Industries should not require municipal sanitary sewer service. Only `dry' industrial uses shall be permitted. The applicant has indicated that only private sewage treatment and disposal is required for on -site staff purposes. • Industries should not require connection to a municipal water supply, unless the establishment of private potable water supply is deemed impossible by either failed services or physical constraints. The applicant has indicated that existing water services will service the needs of on -site staff and that no public water system is required for the proposed permitted uses. • The proposed potable water supply system and method of sanitary sewage treatment and disposal, solid waste disposal, taking of water, and any emissions to the environment shall meet the requirements of, and where necessary, be approved by the Ministry of the Environment and /or the appropriate approval authority. The proposed water and sewage systems are existing private services with no planned expansion of services at this time. Any required MOE permits will be obtained when future expansion taxes placed on an as needed basis, and can be obtained prior to any required site plan approval for such expansion. • Adequate off - street parking shall be provided. The existing and proposed uses have relatively low building coverage and aerial imagery indicates that there is an ample area for on -site parking. • Access points to such parking areas shall be limited in number and designed in a manner that will minimize the danger to vehicular and pedestrian traffic. As above. • Adequate buffering in the form of landscaping, fencing, or separation distances shall be provided between the industrial area and adjacent uses to prevent adverse impacts. The proposed expansion is to the rear of the IBI Group Memorandum 5 Municipality of Bayham — March 17, 2014 existing operation, and not likely to have any impacts on surrounding lands uses which are entirely of a vacant agricultural nature. 9. Based on our review of the Official Plan we would have no objection to re- designation of the subject lands to accommodate the proposed expansion of an existing farm supply business. The proposed uses listed in paragraph 5 above can all be accommodated by listing additional permitted uses in a site - specific M1 Zone. To summarize, our support for these applications is conditional upon the following: • That the subject lands are merged on title with the existing farm supply operation adjacent to the south; • That the subject lands and merged lands are designated as "Industrial" on Schedule "Al" Land Use in the Official Plan of the Municipality of Bayham; • That the subject lands and merged lands are rezoned to a site - specific Farm Industrial (M1 -##) Zone to permit as additional permitted uses an agricultural industrial establishment, agricultural service establishment, and agricultural supply establishment as defined in ZBL #456 -2003. IBI GROUP Derek Dudek, MCIP, RPP Associate Consulting Planner to the Municipality of Bayham AMENDMENT NUMBER 11 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: FROESE VEGETABLE FARM/ UNDERHILL SUPPLY LTD. CALTON LINE / west of TOLL GATE ROAD The following text and map schedule constitute Amendment Number 11 to the Official Plan of the Municipality of Bayham \ Client \C$ \ Users \mpayler \AppDat \Local\Microsoff\ Windows\ Temporary Internet Files \Content .IFS \4WWR2DE3 \032114 OPA No 11 Froese.doc 108 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 11 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By -law No. , in accordance with Section 17 of the PLANNING ACT, on the 17th day of April 2014. MAYOR CLERK \ Client \C$ \ Users \mpayler \AppDat \Local\Microsoff\ Windows\ Temporary Internet Files \Content .IFS \4WWR2DF3 \032114 OPA No 11 Froese.doc 109 BY- -LAW NO. THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 11 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the Minister of Municipal Affairs and Housing for approval of the aforementioned Amendment No. 11 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By -law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 17th day of April 2014. MAYOR CLERK CERTIFIED that the above is a true copy of By -law No. as enacted and passed by the Council of the Corporation of the Municipality of Bayham. CLERK \ Client \C$ \ Users \mpayler \AppDat \Local\Microsoff\ Windows\ Temporary Internet Files \Content .IFS \4WWR2DF3 \032114 OPA No 11 Froese.doc 110 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 11 1. PURPOSE The purpose of the official plan amendment is to change the land use designation on approximately 5.2 hectares (12.8 acres) of land from the "Agricultural" designation to the "Industrial" designation in the Official Plan. The amendment is intended to accommodate an application of consent and recognize an existing farm industrial operation which is subject to the conveyance of the severed lands. 2. LOCATION The area affected by this amendment comprises 5.2 hectares (12.8 acres) of land located on Part of Lot 17 and 18, Concession 8, on the north side of Calton Line, west of the Toll Gate Road, and known municipally as 56618 Calton Line. The subject lands abut, to the east, a former CP Railway Corridor. 3. BASIS OF THE AMENDMENT The subject lands are deemed to meet the criteria outlined in the Official Plan for the re- redesignation of agricultural resource lands. The Plan outlines numerous criteria that must be met which are in accordance with the Provincial Policy Statement 2005. Subsequent policies require additional criteria to be met for the lands to be placed within a non - resource, industrial land use designation. For a complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated March 17, 2014 titled "Application to Amend the Official Plan & Zoning Bp -law #Z456 -2003 - Part Lot 17,18, Concession 5 (Froese Vegetables Inc.) ", by IBI Group. 4. DETAILS OF THE AMENDMENT a) Schedule "Al" Municipality of Bayham: Land Use of the Official Plan of the Municipality of Bayham is hereby amended by changing from "Agriculture" to "Industrial" those lands outlined and marked as changed to "Industrial" on the attached Schedule "A ", which shall constitute part of this amendment. b) The lands subject to this Amendment and designated "Industrial" may be used, developed and zoned in accordance with the "Industrial" designation policies of Section 3.1.9 of the Official Plan, as amended. \ Client \C$ \ Users \mpayler \AppDat \Local\Microsott\ Windows\ Temporary Internet Files \Content .IFS \4WWR2DE3 \032114 OPA No 11 Froese.doc 111 J: \3404\ Tasks \569 Froese OPA \PMM Sch SCHEDULE "A" TO OPA NO. 11 OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM SPECIFIC POLICY AREA NO. 2 SCHEDULE 'Al' MUNICIPALITY OF BAYHAM: LAND USE See chedule Village of " Straffordville Resource Uses 1 Agriculture Natural Heritage Mineral Aggregate Resource Area Q. :4,, Natural Gas Reservoir Non Resource Uses/ Specific Land Use Policies IIIIIIIIIIII[1 IIIIIIIIII uuuuuuuuu Estate Residential Mobile Home Parks Seasonal Travel Trailer and Campgrounds Institutional Commercial / Highway Commercial - Recreational Industrial Conservation Lands Licenced Pits and Quarries (,,,,,,,,,,,,,,,,,J Specific Policy Areas O Hamlets IIIIIIIIIIIIIIIIIII Base Features Provincial Highway 3 - County Roads ® Local Roads Railway Watercourse / Shoreline January 2012 L a k 112 SUBJECT LANDS CHANGED FROM "AGRICULTURE" TO "INDUSTRIAL" W -E 0 2 4 i Kilometres 1:75,000 Schedule 'Al' forms part of Official Plan of the Municipality of Bayham and must be read in conjunction with the written text. MUNICIPALITY OF IiAYIIAM P.O. Box 160 Straffordville, Ontario NOJ 1Y0 Phone (519) 866 -5521 Fax (519) 866 -3884 APPLICATION FOR AMENDMENT TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM This application must be filed with the Planning Coordinator / Deputy Clerk or designate of the Municipality of Bayham along with a cheque for the required amount. The applicant should retain one copy for their records. The information in this form must be completer) in MI. This mandatory information must be provided with a fee of $2,000. If the application is not completed in full, the application will be returned. I/WE,'F ) ,,- /a bI-.S �',u ill assume responsibility for any additional costs exceeding the depos ted amount related to the said application and understand and agree that for payment of said additional costs shall be a condition of this signed application.. also agree to accept all costs as rendered. Proper ' Owir Property Owner c4reg i/E6I "IVA /rr/4 FOR OFFICE USE ONLY DATE RECEIVED: /3 / AMOUNT RECEIVED: a9jj 4;L FILE NO; `D0 9. iFR O DATE ADOPTED BY COUNCIL: Xie Z»'/ f7 oC 113 /77� Official Plan Amendment Application Page 2 1. Registered Owner's Name Froese Vegetables Inc. Address 56618__Calton Line. R.R. #1. Vienna. ON NOJ 1Z0 Telephone No. (Home) (Business) 519 -619 -8837 (Fax) 519 -866 -3422 Lot and Concession (if applicable) Pt Lot 17 &16 Conc. 5 2. Authorized Agent Dryden, Smith & Head Planning Consultants Ltd. Address 54 Cedar St. N. , Kitchener, ON N2H 2X1 Telephone No. 519 - 745 -3540 Fax 519 - 745 -6960 Please specify to whom all communications should be sent: Owner ( ) Solicitor ( ) Agent ( x) 3. Legal Description of the land for which the amendment is requested: Concession: 5 Lot: 17/18 Reg Plan # N/A Street & Municipal Address: 56618 Calton Line 4. Size of property which is subject to this Application: Width MAW: 235 m Depth: 104 m Area: 24,282 5. Existing Designations: (a) Official Plan Agricultural (b) Zoning A1- Agricultural sq. m (6 Ac) 6. Present use of subject lands. (Be Specific) Expansion of Max Underhill Farm Supply operation 7. Description of proposed development for which this amendment is requested (i.e. uses, buildings, or structures to be erected. (Be Specific) Max Underhill Farm Supply Ltd. wish to expand their existing farm supply business on to the abutting lands of Froese Vegetables Inc. Underhill has an agreement to purchase the 6 Acres (24,282 sq.m) parcel abutting their lands to the north. 114 Official Plan Amendment Application Page 3 8. Designation requested: Industrial / Commercial 9. Services existing or proposed for the subject lands: Please indicate with a d Water supply Existing Proposed (a) Municipal piped water supply O O (b) Drilled Well T (c) Dug Well 0 0 (d) Communal Well 0 0 (e) Other Existing well on Underhill lands to be used with expansion Sewage Disposal Existing Proposed (a) Municipal sanitary sewers 0 0 (b) Individual septic tank O/ Cf (c) Other Existing septic system on Underhill lands to be used with expansion Storm. Drainaga (a) Provisions Storm water management on site. (b) Proposed Outlet Abutting drain. 10. Reason(s) and justifications for requesti .g this amendment (attach separate sheet if necessary) See Justification & Planning Background Report attached with this application and Application to Rezone subject lands. 115 Official Plan Amendment Application Page 4 11. The Owner is required to attach the following information with the application and it will form part of the application. Applications will not be accepted without the following. (a) Survey plan, or a sketch based on an Ontario Land Surveyor description of all lands in the Owner's possession in the vicinity of the subject application with the lands covered by this application outlined in red, and showing the location, size and use of all buildings and structures on the Owner's lands and on all adjacent properties., (b) Large scale detail plan of the proposed development, showing the location and type of ali buildings, setbacks, number and fioor area or dwelling units (if applicable) the location of driveways, parking or loading spaces, landscaping areas, planting strips, and other uses. (c) Written comments from the Elgin St. Thomas Health Unit, Long Point Region Conservation Authority and N€inistry of Transportation (if applicable). 13. If this application is signed by an agent or solicitor on behalf of an applicant(s), the owner's written authorization must accompany the application. If the applicant is a corporation acting without an agent or solicitor the application must be signed by an officer of the corporation and the seal if any must be affixed. 14. Additional information: See attached Justification & Background Planning Report. 116 Official Plan Amendment Application Page 5 C I/WE, F Uol� J S�'� y , of the Ut.• .J of (J / 67/.--14." 1 , in the County of , do solemnly declare: (i) that I / We am / are the owner(s) of the lands described above (ii) that to the best of my / our knowledge and belief, all of the information and statements given in this application and in all exhibits transmitted are true. (iii) that I /we hereby appoint bat/ t0' to act as an Agent wit my /our behalf in all aspects oic tioe-'-' C-'% 7 1-4-' And I / We make this solemn declaration conscientiously believing it to be true, and knowing that it is of the same force and effect as if made under oath, and by virtue of the "Canada Evidence Act ". DECLARED BEFORE ME at the of i % % �,v �. --+✓�— in the County /Region of , this /2 day of Yt44,4-1/1-7 j 204" A Com oner, etc. Samuel Ray Head, a Commissioner, eb,, Regional Municipality of Waterloo, for Dryden, Smith & Head planning Canso Expires July 31, 2014. Word/Forms/Planning 2006 ti Uri 117 ) Owner /Agent SSE Owner/ Agent T�'��S �� To Whom It May Concern We the undersigned, being the registered owner(s) of the lands under application, hereby authorize the firm of Dryden, Smith & Head Planning Consultants Ltd. to act as our agents and to prepare and submit Planning applications for approval(s) on our lands. Signed Owner ,Q Owner Date �ticr'17 / c9‘2/fr/ 118 Ref. # 14430 January 20, 2014 Margaret Underhill Planning Coordinator/Deputy Clerk Municipality of Bayham 9344 Plank Road P.O. Box 160 Straffordville, ON NOJ 1Y0 Dear Margaret: 1110611Umm„ Re: Zone Change Application - Official Plan Amendment - Froese Vegetables Inc. and Max Underhill's Farm Supply Ltd., Calton Line, Municipality of Bayham, County of Elgin Z. Enclosed are my client's applications for an amendment to your Official Plan to redesignate approximately 6.0 acres of land from Agricultural to Commercial/Industrial and an application to amend your Zoning By- law to rezone the subject lands from Al- Agricultural to M1 - Farm Industrial with additional uses to allow for the expansion of the Max Underhill's Farm Supply Ltd. operation onto the subject lands. Following the approval of these applications, an application will be made to the County of Elgin Land Division Committee to sever and convey these lands from Froese Vegetables Inc. to Max Underhill's Farm Supply Ltd. In support of the application we have prepared and enclose a Planning and Justification Report; our authorization to act as agent; and our client's cheques in the amount of $2,000.00 for each application. If additional information is required, please contact me. Please process the applications and present to Council for the scheduling of a formal public meeting. Thank you. Yours tru Y, Samuel Head Dryden, Smith & Head SH/tg Andrew Sebok Ted Hodgins John Kennedy Dryden, Smith & Head Planning Consultants Ltd. 54 Cedar Street North Kitchener Ontario N21-1 AND Telephone 519 745 -3540 Fax 519 745 -6960 Planning Background and Justification Report In support of an Official Plan Amendment and Zone Change Application for Froese Vegetables Inc. and Max Underhill's Farm Supply Limited Vienna Municipality of Bayham County of Elgin Prepared by Dryden, Smith & Head Planning Consultants Ltd. 54 Cedar St. N., Kitchener, ON N2H 2X1 January 10, 2014 120 INDEX A. INTRODUCTION . . Page No B. GENERAL SITE INFORMATION 4 Property Description B.1 Location B.2 Access ....... , . B.3 Legal Description ,.. B.4 Size of Property B.5 Existing Use ......,,,.,_v . w,,.,... B.6 Topography and Vegetation , „ ,. w „, a . C. MUNICIPAL SERVICES . , .. . . .. , C.1 Sanitary /Septic Systems ........... .... , C.2 Storm Sewer .. , , . ,. C.3 Water Supply C.4 Other Services . - Union gas w . ,. - Hydro ...... ,. „ ......,. - Bell Canada .,. ., ” 5 5 6 D. OFFICIAL PLAN DESIGNATIONS .......... ..... n . 6 D.1 County of Elgin, Official Plan .. , . , , , ... 6 D.2 Municipality of Bayham Official Plan . 7 E. SITE PLAN CONTROL . ,.. . F.1 EXISTING ZONING ......... ,..... „ .. , ...... ,.... F.2 PROPOSED ZONING u 0 9 G. PROVINCIAL POLICY STATEMENTS H. TRAFFIC STUDY 10 I. ALTERNATIVE INDUSTRIAL SITES ........ 10 J. MINIMUM DISTANCE SEPARATION (MDS) ......., a , ......, 10 2 121 APPENDICES MAPS APPENDIX A APPENDIX B APPENDIX C Map I Map 2 Map 3 Map 4 County of Elgin, Agricultural Resources Policies Municipality of Bayham, Existing Official Plan Policies Zoning By -law, Permitted Uses, Regulations (excerpts) Amending Zoning By -law Z456 -2003 Location Plan Air Photo Site Plan - Existing Site Plan - Preliminary 3 A. INTRODUCTION Dryden, Smith & Head Planning Consultants Ltd. has been retained by Froese Vegetables Inc. to make applications for an amendment to the Municipality of Bayham Official Plan and an amendment to the Municipality of Bayham Zoning By -law Z456-2003 to permit the expansion of Max Underhill's Farm Supply Limited on the abutting 6 acres of land. Froese Vegetables Inc. has entered into an agreement of purchase and sale with Max Underhill's Farm Supply Limited for the abutting 24,282 sq. m (6 acres) of land, subject to obtaining the necessary planning approvals and consent to sever and merge the subject 24,282 sq.m (6 acres) in title with the lands of Max UnderhilI's Farm Supply Limited. B. GENERAL SITE INFORMATION Property Description B.1 Location The subject property is located in the Municipality of Bayham, County of Elgin, directly behind the lands of Max Underhill's Farm Supply Limited on Calton Line, Country Road 45, Vienna. (See Map 1 - Location Plan.) B.2 Access The subject property has two existing driveways with access to Calton Line, County Road 45. The 6 acre parcel to be acquired by Max Underhill's Farm Supply Limited has no direct access to Calton Line. Once the property is severed and merged in title with lands of Max Underhill's Farm Supply Limited, the additional land will share the two existing driveways. The lands to be retained by Froese Vegetables Inc. will continue to use the existing driveways off of Calton Line, County Road 45. CPR railway access is no longer possible as the railway tracks have been removed. (See Air Photo - Map 2 and existing Site Plan - Map 3.) B.3 Legal Description The subject lands are legally described as Part of Lot 17 and 18 Concession 5 Municipality of Bayham, County of Elgin. PIN NO. 35344-0112 (LT) B.4 Size of Property The property to be acquired by Max Underhill's Farm Supply Limited from Froese Vegetables Inc. is 2.44 hectares (6.04 acres) in area. It has no frontage on a public street. The width of the property, where it abuts the current holdings of Max Underhill's Farm Supply Limited, is approximately 235 4 123 metres (771 feet) and has a depth of approximately 104 metres (341 feet), subject to final survey. (See sketch Plan Map 4.) The lands to be retained by Froese Vegetables Inc. will contain approximately 34.4 hectares (85 acres). The retained lands are located in the Al zone. The Al Zone requires a minimum lot area of 20 hectares. The retained lands will comply with the Zoning By-law lot area requirements of the Al Zone. B.5 Existing Use The subject property is currently being used for farming (crops). There are no buildings on the lands under application. B.6 Topography and Vegetation The subject lands are generally flat. There are no woodlots, trees, or watercourses on the lands under application. The subject lands abut a drainage ditch on the former railway right of way. C. MUNICIPAL SERVICES C.1 Sanitary/Private Septic System Sanitary sewers are not available to the subject property and are not proposed for the foreseeable future. The existing operation is serviced with a private septic system for the office and other on -site employees. C.2 Storm Sewer There are no storm sewers available to the subject property. At the present time, drainage flows naturally to the abutting drain on the former railway right of way or seeps naturally into the soil.( See existing site plan Map 3 for existing drainage.) It is not proposed to alter the existing drainage at this time. As the lands are developed in conjunction with Max Underhill's Farm Supply Limited expansion plans, the future development will be subject to site plan control and future grading and drainage considerations. C.3 Water Supply Municipal water is not available and is not proposed for the foreseeable future. There is no water supply on the farm Iand at this time. As the lands are developed in conjunction with Max Underhill's Farm Supply Limited expansion plans, the existing private well will continue to provide water to the offices and other uses added to the subject property. 5 124 C.4 Other Services Gas Natural gas is available in the immediate area. Hydro Hydro service is available and in use on the subject property. Bell Canada Telephone service is available. D OFFICIAL PLAN DESIGNATIONS D.1 COUNTY OF ELGIN, OFFICIAL PLAN The County of Elgin recently adopted a new Official Plan which had been approved by the Province of Ontario. Schedule "A" Land Use Plan of the approved Official Plan designates the subject property as "Agricultural Area ". Schedule `B" Transportation Plan of the approved Official Plan shows that the subject property is located on County Road 45 - Calton Line and as such is subject to applicable policies dealing with County Roads. Schedule "C" Aggregate and Petroleum Resource Areas of the approved Official Plan indicates that the subject property is located in an area where there is potential for the presence of petroleum. Section C2 of the Official Plan deals with Agricultural Areas. Within the Agricultural Areas agricultural related uses are permitted. Section C2.6 identifies small scale farm related commercial and farm related industrial uses which are directly related to agriculture and primarily serve the agricultural community. Examples given are agricultural storage and processing facilities and processing of crops and/or livestock and other related items. From our discussion with the County Planner an amendment to the County Official Plan is not required for the intended uses. Section F 4 - LOCAL ZONING BY- LAWS states that it is not the intention of the Official Plan to prevent the continuation of, expansion of, enlargement of uses which do not conform to this plan. 6 125 Local Councils have the discretion to permit the continuation, expansion, enlargement of legally permitted uses provided that they have no effect on the present use of surrounding lands, has regard to MDS, and are subject to the conditions in the local Official Plan. (See Appendix "A ") D.2 Municipality of Bayham Official Plan The existing Municipality of Bayham Official Plan designates the subject property as Agricultural on Land Use Plan Map Schedule Al. (See excerpt in Appendix "B ".) Schedule "Al" shows that the subject property is located on County Road 45 - CaIton Line and as such is subject to applicable policies dealing with County Roads. Schedule "Al" of the approved Official Plan indicates that the subject property is located in an area where there is potential for the presence of petroleum and is highlighted as a Natural Gas Reservoir. Section 2. Resource Policies of the approved Official Plan addresses Land Uses in Agricultural designations. Section 2.1.1.2 provides for all types, sizes, and intensities of agricultural uses and normal farm practices will be permitted and encouraged in the "Agriculture" designation. Agriculture - related uses and secondary uses will also be permitted in the "Agriculture" designation provided they are compatible with agricultural uses and do not contribute to land use conflicts. These uses may include surplus farm dwellings on separate lots, agricultural home occupations, and farm - related industrial and commercial uses. The expansion proposed is to an existing farm - related industrial and commercial use. Section 2.1.1.4 provided for the following: Proposals for new or altered land uses in the "Agriculture" designation other than those contemplated by subsection 2.1.1.2 of the Official Plan will require an amendment to the plan which must be justified on the basis of not including any specialty crop areas; no appreciable loss of prime agricultural lands; and/or a growth related demand for the agricultural lands; and/or documentation showing that the subject lands are not part of a prime agricultural area. Official Plan Amendments that are justified on the basis of growth related demand must also consider an assessment of reasonable alternative locations, which either avoid, or impact lower priority prime agricultural lands. In considering an Official Plan amendment, the new proposed or later land use must also demonstrate compliance with the Minimum Distance Separation Formula 1. 2.1.3 Farm - Related Industrial and Commercial Uses 2.1.3.1 The Municipality shall permit in the area designated "Agriculture" the establishment of farm - related industrial and commercial activities as described in Section 2.1.1.2 which are small scale and 7 126 directly related to the farm operation and required in close proximity to the farm operation. Only "dry" farm - related industrial and commercial uses will be permitted. A "dry" use shall be defined as a use that does not require water for cooling, washing, and processing and whose subsurface sanitary sewage disposal systems are used solely for the domestic waste generated by employees. 2.1.3.2 The general principles to be considered in the development and zoning of farm related industrial and commercial uses as described in Section 2.1.3.1 are as follows: a) The Zoning By -law shall provide separate sets of zone regulations for farm- related industrial and commercial uses. These regulations should prescribe a low building to Iot ratio; b) Uses which create adverse off-site environmental effects such as air pollution, noise, odour, or generate excessive solid or liquid wastes either in volume or toxicity will not be permitted; c) The proposed potable water treatment and supply system; method of sanitary sewage collection, treatment and disposal; solid waste disposal; and any emissions to the environment shall meet the requirements of, and where necessary, be approved by the Ministry of the Environment or its delegated authority; d) Adequate off- street parking will be provided to accommodate customers and employees, however, the use should not generate high volumes of vehicular traffic; e) The proposed use will comply with the M.D.S. 1, and adequate buffering shall be provided between the farm related industrial or commercial area and adjacent uses to prevent land use conflicts; (See Appendix "B ") Application has been made to amend the Municipality of Bayham Official Plan to redesignate the subject 24,282 sq. m (6 acres) from Agricultural to Industrial /Commercial to permit the expansion of the existing Max Underhill's Farm Supply Limited operation on to the abutting subject lands. E. SITE PLAN CONTROL All proposed industrial /commercial type developments are subject to Site Plan Control. (See Section 8.17.) Prior to the application for a building permit, a site plan and application must be submitted to the Township for approvals in accordance with Section 41 of The Planning Act. F. 1 EXISTING ZONING The subject property is currently zoned as Agriculture (Al). The lands of Max Underhill's Farm Supply Limited which abut the subject lands and to which these lands are to be merged are zoned as Farm Industrial (MI). (See Appendix C and Map 4.) 8 127 F. 2 PROPOSED ZONING It is proposed to rezone the subject lands (6.04 acres) from Agriculture (A 1) to Farm Industrial (M 1) with the following specific uses to provide for the future expansion of the Max Underhill's Farm Supply Limited operation onto the adjoining Iands. Additional Uses Requested: Custom crop spraying and professional application Fertilizer sales and service Operate fertilizer blending plant Sales of articles and equipment associated with field crop production Liquid fertilizer storage and sales Global positioning and soils sampling Crop protection sales and services Agriculture consulting services. G. PROVINCIAL POLICY STATEMENTS We have reviewed the Provincial Policy Statements to determine if they are applicable to the proposal before Council. The area which is proposed for the Max Underhill's Farm Supply Limited expansion does not contain a significant woodlot. There are no endangered species, no significant wetlands, no significant wildlife, no area of natural or scientific interest. There in no surface water, i.e. ponds, no water course or fish habitat on the property to be acquired by Max Underhill's Farm Supply Limited. There are no mineral aggregate deposits, or cultural heritage resources on site. The Official Plans identify the possibility of natural gas or petroleum reserves on the property. If the resource is found close by, access can still be gained through other lands owned by the Froese Vegetables Inc. New employment opportunities, increased tax revenue and economic spin off to the local economy will result from the expansion of the existing Max Underhill's Farm Supply Limited. Max Underhill's Farm Supply Limited has been providing their continued service to the farming community since 1970 and intends to continue that service and expanded services to the local and surrounding farm communities. The balance of the property owned by Froese Vegetables Inc. will continue to be used for crop production. New locations were explored and rejected as the current operation has the infrastructure in place to support the proposed use. 9 128 No new lot is being created for the proposed Max Underhill's Farm Supply Limited expansion. The proposed use is a farm - related commercial /industrial use directly related to the local and nearby farm communities. H. TRAFFIC STUDY A Traffic Impact Assessment has not been completed. The additional property when developed in conjunction with Max Underhill's Farm Supply Limited will, use the two existing driveways which are located on County Road 45 - Calton, Line. 1. ALTERNATIVE INDUSTRIAL SITES There is little or no option to relocating the existing farm related business to Staffordville, Port Burwell, Vienna or throughout the Municipality of Bayham. There is one Industrial Park located at the point where Southwest Oxford and Norfolk County meet. The Industrial Park is privately owned but much too far away from the existing operation to be considered. This Industrial Park is more oriented to industries that want access to Tillsonburg. It provides for expansion of the existing industrial area in Tillsonburg, even though it is located in Bayham. Max Underhill's Farm Supply Limited has been located in this location since 1970. Many of the employees live in close proximity to the business. Moving is not an option. Expansion to the north of the existing site onto lands owned by Froese Vegetables Inc. is the only viable option. J. MINIMUM DISTANCE SEPARATION (MDS) MDS 1 should not be an issue with the expansion of the existing Max Underhill's Farm Supply Limited onto the subject additional farm lands. The current Max Underhill's Farm Supply Limited business is not an intensive livestock operation and the expansion will be a continuation of the existing business. There are no livestock barns within 300 metres of the subject lands. The farm lands a surrounding the current operation are in crop production. If there are any impacts on existing homes, the impacts are already there due to existing operations, the farm related business next to Max Underhill's Farm Supply Limited and existing farming operations in the abutting and surrounding area. 10 129 Respectfully submitted, Samuel Head President Dryden, Smith & Head Planning Consultants Ltd. 11 130 MAPS 131 CONCESSION V SUBJECT PROPERTY LOCATION PLAN 132 f , 4 SUBJECT PROPERTY -•••••■,, I. I 1404•■•: f • e l'.--=.4•4',14 -6 "' 133 w e z g J. AGRICULTURAL 0 Eu 1- M 1L J 0 E0 w U7 J 0 in n W U' Q •> Z o w co I w 0 0 o ce 4 AGRICULTURAL ADDITIONAL LANDS OF FROESE VEGETABLES LIMITEI IA E 11111111 Frio 1111 111111 AGRICULTURAL 135 AGRICULTURAL CALTON LINE ,1- a_ Q 2 AGRICULTURAL APPENDICES APPENDIX A C1.4 LAND SUPPLY It is a policy of this Plan to maintain a ten year supply of land through residential intensification, redevelopment, and if necessary lands designated and available for residential development, and a three year supply of land zoned in local municipal zoning by -laws for residential intensification and residential lots /units in registered and draft plan approved subdivisions. C1.5 DOWNTOWN AREAS it is a policy of this Plan that the scale and location of new development in the downtown or main street areas identified in local Official Plans maintain and/or enhance the existing character of these areas. This will be accomplished by encouraging: a) the development of diverse, compatible land uses in close proximity to each other; b) the maximum use of existing buildings to accommodate a wide range of uses, with an emphasis on using upper level space for offices, residential uses and other uses; c) the establishment and maintenance of a streetscape that is pedestrian oriented; d) the preservation and enhancement of the cultural and historic features that exist in these areas; e) partnerships and collaboration between local municipalities and service delivery groups such as Business Improvement Areas, Business Associations, Chambers of Commerce and/or Local Heritage Committees; and, f) the physical and aesthetic improvement of these areas through their designation as community improvement plan areas. C2 AGRICULTURAL AREA C2.1 OBJECTIVES It is the objective of this land use designation to: a) recognize agriculture as the primary activity and land use; County of Elgin Official Plan 138 40 July 20, 2012 b) maintain and preserve the agricultural resource base of the County; c) protect the County's prime agricultural area from fragmentation, development and land uses unrelated to agriculture; d) promote normal farm practices and to protect the right to farm; e) promote a diverse, innovative and economically strong agricultural industry and associated activities by enhancing their capacity to contribute to the economy of the County; and, f) preserve and promote the agricultural character oft the County and its local communities. C2.2 LOCATION All lands designated Agricultural Area as shown on Schedule A to this Plan apply to lands that are not otherwise designated as Settlement areas. These lands are considered to be the County's prime agricultural area as defined. It is recognized that certain lands outside of settlement areas have been designated for non- agricultural development by the lower tier Official Plans and these lands are deemed to not be within the prime agricultural area and are instead subject to the relevant policies of this Plan and the policies of the lower tier Official Plan. C2.3 PERMITTED USES Permitted uses in the Agricultural Area designation are: a) agricultural uses; b) a single detached dwelling in conjunction with an agricultural use; c) a single detached dwelling on an existing vacant lot, subject to the policies of the lower tier Official Plan; d) accessory accommodation subject to Section C2.5; e) agriculture - related uses subject to Section C2.6; f) secondary uses subject to Section C2.7; County of Elgin Official Plan 139 41 July 20, 2012 g) farm winery subject to Section C2.8; h) forest, wildlife and fisheries management; i) watershed management and flood and erosion control projects carried out or supervised by a public agency; 1) passive non - motorized recreational uses, such as nature viewing and pedestrian trail activities; k) conservation uses; and, 1) temporary agricultural demonstration events such as a plowing match, subject to lower tier approvals as required. All uses in the Agricultural Area designation shall be designed, located and managed to not detract from the primary role of the Agricultural Area as set out in Section C2.1 of this Plan. C2.4 LOT CREATION /CONSENTS Policies respecting the creation of new lots on lands designated Agricultural Area are set out in Section E1.2.3 of this Plan. C2.5 ACCESSORY ACCOMODATION ON FARM PROPERTIES The establishment of additional accommodation on a farm for full- time farm labour is permitted, provided it can be demonstrated that the size and nature of the operation requires additional employment and the lands are appropriately zoned and provided the local Official Plan permits this type of use. Temporary structures are the preferred method for accommodating additional farm help, which recognizes the changing nature of a farm operation. The future severance of the lands that are the site of the accessory accommodation use is not permitted. C2.6 AGRICULTURE- RELATED USES For the purposes of this Official Plan, small scale farm - related commercial and farm - related industrial uses which are directly related to agriculture and primarily serve the agricultural operation by adding value to, or retaining the value of, an agricultural commodity produced by that operation are deemed to be agriculture - related uses. Such uses may also provide direct service to other agricultural operations in close proximity on a secondary basis. Examples of such uses include, but are not limited to: agricultural storage and processing facilities involving the storage County of Elgin Official Plan 140 42 July 20, 2012 and processing of crops and /or livestock and/or related items (such as cheese and milk) from a local farm operation in the area. C2.7 SECONDARY USES For the purposes of this Plan, the following uses are deemed to be secondary uses: a) Home occupations; b) Home industries subject to Section C2.7.2 of this Plan; c) Agricultural research and training uses subject to Section C2.7.3 of this Plan; d) Farm related tourism establishments subject to Section C2.7.4 of this Plan; e) Farm vacation homes or bed and breakfast establishments (with up to 6 rooms) subject to C2.7.5 this Plan; f) Estate wineries subject to Section C2.7.6 of this Plan; and, g) Seasonal homegrown produce stands. C2.7.1 Characteristics of a Secondary Use A secondary use is any land use that is secondary to the principle use on a property. If the principle use is agriculture, then the secondary use must be accessory to and subordinate to the agricultural use. If the principle use on the property is residential in the form of a single detached dwelling, then the secondary use must be accessory and subordinate to the single detached dwelling. Factors to consider by municipalities in determining whether a use is a secondary use include: a) the amount of land devoted to the secondary use in comparison to the amount of land devoted to the principle use; b) the size of the building housing the secondary use in relation to the sizes of building(s) accommodating the principle use; c) the nature of the secondary use itself and whether the use is operated by the owner of the property; County of Elgin Official Plan 141 43 July 20, 2012 APPENDIX B SECTION 2 RESOURCE POLICIES 2.1 AGRICULTURE RESOURCES 2.1.1 Land Use 2.1.1.1 The "Agriculture" designation shown on Schedule "A1" Municipality of Bayham Land Use of the Official Plan shall apply to specialty crop areas and prime agricultural areas in the Municipality. Prime agricultural areas in the Municipality of Bayham include prime agricultural lands as well as all of the non -prime agricultural lands (Canada Land inventory Class 4 -7) as they have traditionally been used for farming purposes and exhibit characteristics of ongoing agricultural uses. 2.1.1.2 All types, sizes, and intensities of agricultural uses and normal farm practices will be permitted and encouraged in the "Agriculture" designation. Agriculture - related uses and secondary uses will also be permitted in the "Agriculture" designation provided they are compatible with agricultural uses and do not contribute to land use conflicts. These uses may include surplus farm dwellings on separate lots, agricultural home occupations, and farm- related industrial and commercial uses. 2.1.1.3 The Municipality recognizes the importance of water resources, topsoil, woodlots, .and windbreaks for agricultural uses. Any removal or alteration of trees and soil in the Municipality will be subject to the regulations of the Zoning By -law and the Elgin Tree Cutting By -law. Landowners are encouraged to consult with the Conservation Authority on matters of large scale tree planting. 2.1.1.4 Proposals for new or altered land uses in the "Agriculture" designation other than those contemplated by subsection 2.1.1.2 of the Official Plan will require an amendment to the plan which must be justified on the basis of not including any specialty crop areas; no appreciable loss of prime agricultural lands; and /or a growth related demand for the agricultural lands; and /or documentation showing that the subject lands are not part of a prime agricultural area. Official Plan Amendments that are justified on the basis of growth related demand must also consider an assessment of reasonable alternative locations, which either avoid, or impact lower priority prime agricultural lands. in considering an Official Plan amendment, the new proposed or later land use must also demonstrate compliance with the Minimum Distance Separation Formula 1. 2.1.2 Livestock Operations and Nutrient Management 2.1.2.1 Livestock operations shall be characterized by the raising, keeping or propagation of animals and poultry for profit as listed in the Factor Tables (Table 1) found in the Minimum Distance Separation Implementation Guidelines as amended from time to time. Without limiting the number or specific type of animals and poultry, the table of units is normally characterized to include beef, dairy cattle Official Plan of the Municipality of Bayham Revised 2012 Page 2 -1 143 and veal; laying and broiler chickens, turkeys, ducks, ostrich and emus; swine including sows, weaners, boars, and feeder hogs, horses, goats, sheep, mink, rabbits and fox. 2.1.2.2 Minimum Distance Separation Formulae — The Minimum Distance Separation Formulae are to be applied in any land use designation where livestock is a permitted use. And: a) The keeping of livestock in a hobby farm context is permitted in connection with both farm and non -farm residential uses provided the complement of livestock facility complies with the regulations of the M.D.S. II. For the purposes of this policy, any animal or fowl that are referenced in the Minimum Distance Separation Formulae tables will be considered as livestock. b) MDS 1 is not applied to existing lots, surplus farm dwelling severances, within designated settlement areas, or where all or part of a dwelling is destroyed by catastrophe provided the dwelling is located no closer than before the catastrophe; c) MDS 2 is not applied where all or part of a livestock facility is destroyed by catastrophe unless the odour potential, nutrient units, or manure storage factors are increased; d) For the purposes of MDS 2, cemeteries that are closed or receive low levels of visitation will be considered a Type A land use as per the Minimum Distance Separation Formulae. 2.1.2.3 Nutrient Management - Prior to the issuance of a building permit, the establishment of a new or expanding livestock operation including buildings used for the housing of livestock or storage of manure and including the construction of an earthen manure storage facility, that are in excess of 5 nutrient units, shall prepare a nutrient management strategy and/or plan in accordance with the Nutrient Management Act and any regulations made pursuant to such Act, including Regulation 267/03, 2.1.3 Farm - Related Industrial and Commercial Uses 2.1.3.1 The Municipality shall permit in the area designated "Agriculture" the establishment of farm- related industrial and commercial activities as described in Section 2.1.1.2 which are small scale and directly related to the farm operation and required in close proximity to the farm operation. Only "dry" farm- related industrial and commercial uses will be permitted. A "dry" use shall be defined as a use that does not require water for cooling, washing, and processing and whose subsurface sanitary sewage disposal systems are used solely for the domestic waste generated by employees. Official Plan of the Municipality of Bayham Revised 2012 Page 2 -2 144 2.1.3.2 The general principles to be considered in the development and zoning of farm related industrial and commercial uses as described in Section 2.1.3.1 are as follows: a) The Zoning By -law shall provide separate sets of zone regulations for farm- related industrial and commercial uses. These regulations should prescribe a low building to lot ratio; b) Uses which create adverse off -site environmental effects such as air pollution, noise, odour, or generate excessive solid or liquid wastes either in volume or toxicity will not be permitted; c) The proposed potable water treatment and supply system; method of sanitary sewage collection, treatment and disposal; solid waste disposal; and any emissions to the environment shall meet the requirements of, and where necessary, be approved by the Ministry of the Environment or its delegated authority. d) Adequate off - street parking will be provided to accommodate customers and employees, however, the use should not generate high volumes of vehicular traffic; e) The proposed use will comply with the M.D.S. I, and adequate buffering shall be provided between the farm related industrial or commercial area and adjacent uses to prevent land use conflicts; 2.1.4 Institutional Uses 2.1.4.1 Several small -scale institutional uses such as churches, cemeteries and schools exist within the 'Agriculture" designation. These uses typically serve local rural populations and have limited conflicts with adjacent agricultural or rural uses. These uses will be zoned in a site - specific fashion consistent with their low building coverage to lot area ratio. New institutional uses shall be directed to designated settlement areas in the Municipality. The establishment of new, or expansion of existing, institutional uses in the 'Agriculture" designation shall be discouraged and may only be considered by a site - specific Official Plan amendment and an accompanying Zoning Bylaw amendment. 2.1.5 Aari- Tourism Operations 2.1.5.1 The Municipality supports on -farm diversification through the establishment of agri- tourism operations. Such operations are defined as agricultural, horticultural or agri- business operations used for the purpose of enjoyment, education or active involvement in the activities of the farm where the principle activity on the property remains as farming and where products used in the activity are produced on the property or related to farming. Such activities may include: farm tours; processing demonstrations; pick - your -own- produce; a hay or com maze; petting zoo; hay rides and Official Plan of the Municipality of Bayham Revised 2012 Page 2 -3 145 8.17 SITE PLAN CONTROL 8.17.1 Policies 8.17.1.1 The Municipality of Bayham designates the entire municipality as a site plan control area pursuant to Section 41 of the Planning Act, except for the following exempted areas and/or uses: a) Farm buildings and structures shall not be subject to site plan control with the exception of farm buildings and structures that house livestock and manure; b) The establishment of grain drying operations will be subject to site plan control where Municipal Council determines that a potential land use conflict may exist. 8.17.1.2 Notwithstanding the generality of the foregoing, any residential buildingsorusewhich is situated, or proposed to be situated in a Hamlet Residential (HR) Zone; an Estate Residential (ER) Zone; a Rural Residential (RR) Zone or an Open Space Zone; or, which otherwise is permitted as an accessory residential building or use in any zone other than an Agricultural (A1) Zone shall be subject to site plan control. The application of site plan control measures for such uses or in zones as described herein shall however, be limited to such matters as controlling the location of access, parking, grading and drainage. 8.17.1.3 Municipal Council may require the drawings mentioned in paragraph 2 of subsection 41(4) in accordance with subsection 41(5) of the Planning Act, regardless of the number of dwelling units in a residential building or use subject to this policy. 8.17.1.4 The establishment of either a mobile home park or a seasonal travel trailer park shall be subject to site plan control, regardless of the number of dwelling units contained therein. 8.17.1.5 The Municipality of Bayham adheres to the following objectives in the use of site plan control: a) To ensure safety and efficiency of vehicular and pedestrian traffic; b) To minimize land use incompatibility between new and existing development; c) To provide functional and attractive on -site facilities such as landscaping and lighting; To control the placement and provision of required services such as driveways, parking, loading facilities and garbage collection; To secure easements or grading and alterations necessary to provide for public utilities and site drainage; To ensure that development is built and maintained as approved by council. Official Plan of the Municipality of Bayham Revised 2012 Page 8 -16 146 w TOV'INSNIP OF SpuTttW: O %FORS 001110P—' 4 1,,,0010 Pv p-ANOm OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM SPECIRC POLICY AREA NO. 2 SCHEDULE 'Al' MUNICIPALITY OF BAYHAM: LAND USE 0 d Resource Uses. D Agriculture Natural Heritage cazz Mineral Aggregate Resource Area CZ Natural Gas Reservoir Nan R•aourcg UlSaj. Specific I4and Use Policies Estafe•Readontial NMI Mobile Home Perks ® Seasonal Travel Trailer and Campgrounds ® Institutional MI Commercial 1 Highway Commercial Remearknal • Industrial MI Conservation Lands Licencad Pits and Quarries 0 Specific PoicyAreas Hamlets tatatt Base Fsstures Provincial Highway 3 County Roads Local Roads Railway Watercourse / Shoreline Lake Erie SUBJECT PROPERTY 1 2 4 Klomet6s 1:75,000 Sdreduls 'AT forms part of Official Plan of the Munidpallty of nayham and mud lrs road In conjunction with the written text Adopted - 2012- 02- 09.mxd SPRINGER PHL AN( BF;4TTIE CU 00EN SOM▪ ERR ROAD IAURF9Y • 4Mhh9NBhhhhi, dW�ulil!w,� NAFER ROAD s�an�ge j ase8 1 spue-j uou eAJasuo^ 0 11111111111111111, sas o DS 0 6 a3 a * y@ C lD O , 0 3 o 3 s )faed aWoH a�igoW lallaap!saa eie s3 BAYNAM NORFOL BOUNDARY ROAD CC CA 0 0 0 0 Jioniese I se9 1r b 0 in o E xE z n c c ▪ rirl >0 ro C 3 C Sa LD CD re CPI -ri 47 • co rn TV! 31M131-13S 72 rib awn z APPENDIX C IZ556-2008 I 5 -1 SECTION 5 AGRICULTURAL (A1 /A1 -A) ZONE REGULATIONS 5. The Agricultural (Al) Zone is intended to apply to all lots with an area of less than 40 hectares, designated "Agriculture" in the Official Plan. Where a lot has an area of less than 20 hectares, Section 4.10 Non - Conforming Uses, shall apply to the use of the lot and Section 4.11 Non - Complying Uses, shall apply to changes to existing buildings and structures. The Agricultural (Al -A) Zone is intended to apply to all lots with an area of 40 hectares or greater designated "Agriculture" in the Official Plan. 5.1 PERMITTED USES No land shall be used and no buildings or structures shall be erected, used or altered in the Agricultural (Al) or Agricultural (AI -A) Zones except for the following purposes: Agricultural use; Agricultural home occupation; Commercial greenhouse; Farm.; Forestry use; Market garden operation; Farm produce outlet; Plant nursery; Home occupation; Landing strip; Riding stable; Single detached dwellings lawfully in existence as of the date of the passing of this By- law or one new single detached dwelling on a vacant lot subject to all other applicable regulations of this By -law; One (1) supplementary farm dwelling to the farm operation; Accessory use. 150 5 -2 5.2 MINIMUM LOT AREA Al Zone Al -A Zone 20.0 ha 40.0 ha 5.2.1 Supplementary Minimum Lot Area Regulations Notwithstanding the definition of farm in Section 2.0 of this By -law, and the pertnitted uses and minimum lot area requirements of subsection 5.2 of this By -law, the following minimum existing lot areas will be required for the uses and structures described below: Commercial greenhouses, Market garden operations, Plant nurseries: Supplementary farm dwelling: 5.3 MINIMUM LOT FRONTAGE 5.4 MAXIMUM LOT COVERAGE 5.5 MAXIMUM BUILDING HEIGHT 5.6 MINIMUM FLOOR AREA For a single- detached dwelling: For a mobile home used or intended to be used 55.0 m2 as a supplementary farm dwelling: 5.7 MINIMUM FRONT YARD DEPTH 15.0 m 5.8 MINIMUM SIDE YARD WIDTH For a single- detached dwelling: 3.0 m All other cases: 10.0 m 10.0 m 6.0 ha. (14.8 acres) 20.0 ha. (50.0 acres) 150.0 m 20 % 20.0 m 79.0 m2 5.9 MINIMUM REAR YARD DEPTH 151 5 -3 5.10 SUPPLEMENTARY REGULATIONS - AGRICULTURAL (Al) AND AGRICULTURAL (A1 -A) ZONE 5.10.1 Livestock Buildines and Structures and Mushroom Farming Notwithstanding any other provisions of this by -law to the contrary, the following regulations shall apply for buildings and structures hereafter erected and/or used for the raising of livestock or the growing of mushrooms: Minimum distance from any Village Residential, Hamlet Residential, Village Commercial or Hamlet Commercial Zone: 150.0 m or the Minimum Distance Separation whichever is greater 5.10.2 Dark Fire Tobacco Barns and Smoke Kilns Notwithstanding the requirements of Sections 5.7 to 5.9 inclusive, the following regulations shall apply for buildings and/or structures hereafter erected and/or used for the smoke curing of tobacco: a) Not to be located within 200 metres of any dwelling on any property other than that property on which the smoke curing operation is situated; b) Not to be located within 200 metres of any opened public right -of -way. 5.11 EXCEPTIONS - Agricultural (Al) Zone 5.11.1 5.11.1.1 Denied Area A1-1 as shown on Schedule "A" Map 81 to this By-law 5.11.1.2 Permitted Uses Apiary 5.11.13 Permitted Buildings and Structures Buildings and structures for the permitted uses; Accessory buildings and structures for the permitted uses 5.11.1.4 Minimum Lot Area 6.3 hectares (15.5 acres) 152 21 -I SECTION 21 FARM INDUSTRIAL (M1) ZONE REGULATIONS 21.1 PERMITTED USES No land shall be used and no buildings or structures shall be erected, used or altered in the Farm Industrial (M1) Zone except for the following purposes: Abattoir; Grain handling and storage facilities; Feed mill; Fertilizer plant; Food processing plant; Farm equipment sales and service; Meat packing operation; A commercial use as an accessory use; One dwelling unit as an accessory use. 21.2 MINIMUM LOT AREA 21.3 MINIMUM LOT FRONTAGE 21.4 MAXIMUM LOT COVERAGE 21.5 MAXIMUM BUILDING HEIGHT 21.6 MINIMUM FRONT YARD DEPTH 21.7 MINIMUM SIDE YARD WIDTH 21.8 MINIMUM REAR YARD DEPTH 153 4,000.0 m2 30.0 m 35 % 12.0 m 12.2 m, or in accordance with Section 4.22 7.5m 9.0m 21 -2 21.9 MINIMUM SEPARATION DISTANCE From livestock buildings and structures: 150.0 m or the distance determined on application of M.D.S. I whichever is greater. 21.10 EXCEPTIONS - Farm Industrial (M1) Zone 21.10.1 21.10,1.1 Defined Area M1 -1 as shown on Schedule "A ", Map No. 18 to this By -law. 21.10.1.2 Permitted Uses Commercial Welding Shop. One dwelling unit as an accessory use. 21.10.1.3 Prohibited Uses The keeping or raising of livestock. 21.10.2 21.10.2.1 Defined Area M1 -2 as shown on Schedule "A ", Map No. 26 to this By -law 21.10.2.2 Prohibited Uses Abattoir. Meat Packing Operation. 154 Al Al -A LANDS TO BE REZONED FROM Al TO M1 WITH SPECIFIC ADDITIONAL USES. Mco G1, ER MUNICIPALITY OF BAYHAM SCHEDULE 'A' 0 250m 500m Scale 1 12,500 MAP No. 54 155 ( el:y, t In y" YG;giussr. b/ 149^Lxu Y'p REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: July 9, 2014 SUBJECT: Review of Environmental Impact Studies (EIS) INTRODUCTION: This report will provide County Council with information about the need carry out Environmental Impact Studies (EIS) when new development is being proposed. Development means the creation of a new lot, a change in land use, or the construction of buildings and structures, requiring approval under the Planning Act. Recently the County received a request from the Township of Southwold to investigate the possibility of a cooperative effort to secure a service agreement with local conservation authorities or private environmental consultants to provide an appropriate level of review when an EIS is submitted as part of a Planning Act application The Township of Southwold has experienced lengthy delays for new development applications that require an EIS as the Ministry of Natural Resources (MNR) will only provide input on provincially significant natural heritage and endangered species matters. Where local or regionally significant features are encountered, the review usually rests with the local conservation authority (where service agreements are in place) or by a third party which could be a private environmental consultant. BACKGROUND: Attached is correspondence from the Township of Southwold, Kettle Creek Conservation Authority, an example of a scoped environmental impact study by Lynn Valley Consultants and appendix 1 to the Township of Southwold Official Plan which provides the information required for an Environmental Impact Study. As indicated in the attached material, the matter of service agreements with the KCCA has been ongoing for the past 5 years. The Provincial Policy Statement places a high priority on Natural Heritage and requires all official plans to include policies that protect the environment. Where development proposals may impose adverse effects on natural heritage features such as woodlands, wetlands and wildlife habitat an EIS is required. The province through its Provincial Policy Statement (PPS) and Natural Heritage Reference Manual places the onus for such environmental protection on upper and lower tier municipalities and requires that new development shall have no negative impacts on the natural features or their ecological functions. This has resulted in the need for municipalities to place conditions on development proposals requiring Environmental Impact Studies or ( "Scoped Environmental Impact Studies/ Issues Scoping Report ") that will ensure that such development is consistent with the PPS and is in conformity with local and /or upper tier official plans. Placing a condition for an EIS on a development 156 application has become a general practice for municipalities; however the difficulty comes in the review of the EIS which in some cases may not come under the Ministry of Natural Resources' mandate and without a service agreement, will not be reviewed by the local Conservation Authority. There is generally no staff person that is experienced in environmental matters, such as a biologist, that could review an EIS on behalf the County or a local municipality. This has therefore resulted in the need to carry out a third party review (peer review) by an independent private environmental consultant, at additional cost to the applicant. As mentioned previously, local Conservation Authorities only provide comments on matters that are related to their core mandate which includes natural hazards, storm water management and screening and mitigation review of fish habitat through an agreement with the Department of Fisheries and Oceans (DFO). The Conservation Authorities' regulatory authority comes from the Conservation Authorities Act and includes flooding, erosion, dynamic beach, pollution and conservation of land. In order for the local Conservation Authorities to provide services beyond their core mandate a service agreement would be required on a fee for services basis. It should be noted that currently there is no biologist or other qualified person employed by local Conservation Authorities serving Elgin County that could provide expert opinion on an EIS in the event of a challenge before the Ontario Municipal Board. This situation should be taken into account by the County of Elgin and its partner municipalities before service agreements are considered. CONCLUSION: As a result of the concerns expressed by the Township of Southwold, the County of Elgin on behalf of its partner municipalities should proceed to investigate options that may remedy the situation of municipal due diligence in reviewing and approving Environmental Impact Studies. The following options are presented for County Council's consideration: Option 1 Prepare a Request for Proposal to environmental consulting firms and the four local conservation authorities serving Elgin County to provide reviews and approvals of Environmental Impact Studies and Issues Scoping Reports on a fee for service or a retainer basis through agreement with the County and its local municipalities. Option 2 Enter into a Memorandum of Understanding with Elgin County's Conservation Authorities in which the County of Elgin, its seven local municipalities and four local conservation authorities all agree to be parties and in which a fee structure is set that provides the applicant with known costs at the time a development application is submitted. 157 RECOMMENDATION: THAT Elgin County Council authorize and direct staff to prepare a request for proposal (Option 1) for the provision of Environmental Impact Study (EIS) reviews; and, THAT with a view to the longer term, County staff convene a meeting of Elgin's four conservation authorities to determine interest in developing a Memorandum of Understanding for provision of EIS study reviews involving Elgin County and its municipal partners and report back to Council. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 158 APPENDIX 1 ENVIRONMENTAL IMPACT STUDY An Environmental Impact Study (EIS) will include: a) A proposal including a description of the proposed use: i) current land use, existing land use regulations, and ownership of the subject land and land adjacent to the proposed location; ii) the timing of construction /development, including any phasing of the development; iii) alternative forms the development may take; iv) activities associated with the proposal, and its alternatives that may have impacts (e.g. work on stream banks, tree - cutting, removal of vegetation, earth - moving, excavation and post- construction activities); v) a list of relevant reports and supporting studies that have been completed for the site; vi) a general map showing main roads, proposed lot lines, building envelopes, laneways, septic systems, wells and waterline locations, the extent of the proposed vegetation removal, surrounding Natural Heritage Features or Areas, and other features as required through the EIS pre - consultation; and vii) approval of all relevant agencies. b) A biophysical inventory of the resource, including: i) if not specified during the EIS pre - consultation, an explanation and justification of the level of investigation undertaken whether data is gathered from existing sources, or a limited or detailed field inventory is undertaken; and i) if not specified during the EIS pre - consultation, a biophysical inventory identifying: ® Physical and hydrologic features including: o Landform; o Soil types and drainage characteristics; o Overburden and bedrock geology; o Areas of high water table; o Areas of groundwater recharge and discharge; o Location and usage of wells; o Drainage patterns; o Basin boundaries and watercourses; o Existing erosion sites; and o Areas of shallow soil. • Native plants and animals; ® Significant wildlife habitat; ® The delineation and mapping of natural vegetation on the subject land, and adjacent affected lands, using the Ministry of Natural Resources Ecological Land Classification for Southern Ontario; ® The delineation and mapping of wetlands on the subject land, and affected adjacent lands, using the Ministry of Natural Resources Ontario Wetland Evaluation System for Southern Ontario; ® The environmental significance of the physical, hydrological, and natural features on the subject land, and affected adjacent lands, based on criteria outlined in the current natural areas inventory for the County, and Ontario Ministry of Natural Resources "Significant Wildlife Habitat Technical Guide "; • If the subject land is within or adjacent to a significant woodland, or a potentially significant woodland, and if so, the inventory will include: o The location of native plant and animal species; o Physical and hydrologic features; o The location of potential linkages to connect woodlands within and adjacent to the proposed development site; o Whether the woodland is currently being managed; and o The presence of trees 150 years or older. • The location and presence of Species at Risk (SAR) as identified federally or provincially; and ® Any other natural features such as hedgerows, windbreaks, isolated tree groupings, wildlife nesting or staging areas, linkages with other natural areas and wildlife corridors; and ® The reasoning behind the choice of study areas within and adjacent to the proposed development site, and the seasons and times of year of the inventory. c) An assessment of the impacts of the proposal describing the significance of negative or positive impacts on the Provincially Significant Features, Natural Heritage Features, functions or areas, on the subject land, and adjacent lands. Specifically, the assessment should identify and assess: TOWNSHIP OF SOUTHWOLD DRAFT OFFICIAL PLAN 159 PAGE 54 i) on -site negative impacts (e.g. elimination of habitat); ii) off -site negative impacts (e.g. sediment transported downstream); iii) short -term and long -term negative impacts including cumulative impacts; iv) effects on the use of Natural Heritage Features, functions, or areas by people (e.g. recreational or educational uses); and v) an explanation of the method used to determine the negative impacts. d) Identification and evaluation of negative impact avoidance, enhancement and mitigating measures proposed, including, but not limited to: i) the identification and assessment of all feasible mitigating measures; ii) the identification of negative impacts that can be reduced or eliminated by the application of appropriate mitigating measures; iii) a detailed description of the proposed mitigating measures to eliminate or reduce the negative impacts; iv) the relative effectiveness of implementing these mitigating measures should be estimated, and the extent and significance of any remaining negative impacts discussed; and v) opportunities for the enhancement of the Natural Heritage Feature, function, or area resulting from positive impacts. e) Recommendations and conclusions based on the above evaluation of negative impact avoidance, enhancement and mitigating measures will outline the preferred alternative for negative impact avoidance, enhancement and mitigation including: 1) ii) iii) iv) v) modifications to the concept plan or site plan; construction requirements or constraints; integral components of detailed designs or surface water /stormwater management plan, tree protection plan, rehabilitation / landscape wildlife management plan; appropriate buffers /setbacks; and other protection measures. site plans, such as erosion control plan, management plan, or f) Summary consisting of a brief overview of the proposal, the effects on the feature, function or area and a statement of opinion from a qualified professional on whether or how the development could proceed without negatively impacting the values of the natural heritage feature, function or area. TOWNSHIP OF SOUTHWOLD DRAFT OFFICIAL PLAN 160 PAGE 55 TOWNSHIP OF SOUTHWOLD REPORT TO COUNCIL BUILDING DEPARTMENT Date: Prepared by: Subject Matter: Monday, June 16, 2014 Doug Mitton,'CBO John Nooren, Deputy CBO Follow -up Report Environmental Impact Studies - Natural Areas and Adjacent Lands As per direction from Zelinka Priam Ltd. when questioned on what process should be followed when a property falls into Natural Areas and Adjacent Lands, they stated, "Ministry of Natural Resources (MNR) will be the commenting authority until the Conservation Authority (CA) enter an agreement to take over the task of reviewing applications that may affect Natural areas and Adjacent lands." This is what I got back from MNR: "MNR recommends that you work closely with the CAO and planner for advice and direction based on the mapping and policies in the Official Plan. The Southwold Official Plan should include policies regarding development within and adjacent to natural heritage features." Therefore General Provisions sec 3.4 states: "Natural Areas and Adjacent Lands are approximately illustrated on Schedule A to this By- law. No new buildings or structure permitted by the applicable zone shall be erected in a Natural Area or Adjacent Land unless an Environmental Impact Statement demonstrates that there will be no negative impacts on Natural Areas or Provincially Significant Wetlands." As per the Township of Southwold Official Plan sec 2.2 — NATURAL HERITAGE FEATURES AND AREAS, states: "In circumstances where there is a low likelihood of a negative impact on the Natural Heritage Feature or Area, and intervening development between the land subject to the planning or building permit application(s) and the feature triggering the EIS requirement, the Township, in consultation with the appropriate Conservation Authority, may waive; the requirement for the EIS." In conversation with MNR, MMAH, and KCCA it has been determined that all projects that fall into the "Natural Area and Adjacent Lands" do in fact require an Environmental Impact Scope, in which if found that a negative impact would result from proposed construction, an full Environmental Impact Statement would be required. 161 Page 2 of 2 At this time, it is required for the property owner to supply the EIS to the Township and It is in fact the responsibility of the Township to employ staff who are capable of reviewing submitted reports, as per MNRI The Township of Southwold, as it stands now, would now incur an additional cost for this review. As of November 1, 2013 there have been five projects that have fallen within the "Natural Areas and Adjacent Lands ". As a result, each of the proposed buildings were delayed approximately 6 -8 weeks and at a cost of approximately $900.00 per EIS. Therefore the Township if this had been done exactly right for these projects, would have incurred the same cost for the review of these Environmental Impact Scopes. It is due to this fact that it is requested /recommended to discuss and negotiate terms of a service agreement with Kettle Creek Conservation Authority (KCCA), attached letter, in order to streamline this requirement and bring less monetary expenses to the rate payers of Elgin County and to the Townships /Municipalities within. KCCA could be able to assess the property, create a report, and then submit to Council or it's delegate. This will give information for Council to either waive or request a full EIS to be submitted through the recommendation of KCCA without having to acquire another consultant to review the EIS. Recommendations: Staff recommends that the Township enter into discussion and negotiate the terms of a service agreement with Kettle Creek Conservation Authority, specifically with respect to natural heritage review. This can be done in cooperation with the County as a whole, or just strictly for the Township of Southwold. tiha lermont, Clerk/CAO Date dOs 4 /60..v/ 104e'i ZD Date 162 0 rti as 0 u 44015 Ferguson Line St. Thomas, ON NSP 3T3 Tel: 519 -631 -1270 Fax: 519.631 -5026 Meath r Msiniciralities; Central Elgin City of London City of St. Thomas Middlesex Centre Thames Centre Malahide Township Southwold Township Mender of Conservation l o ON TAR May 28, 2014 Attn: Mr. John Nooren Deputy Chief Building Official Township of Southwold 35663 Fingal Line Fingal, Ontario NOL 1I(0 RE: Conservation Authority Service Agreement Dear Mr. Nooren, Thank you for your e -mail of April 28, 2014 inviting Kettle Creek Conservation Authority (KCCA) to provide insight on how a service agreement with KCCA, specifically with respect to natural heritage review, woukl provide value to the Township of Southwold. KCCA staff have the ability to provide the following services for the Township of Southwold relating to Natural Heritage related matters: • Review highly technical documents related to complex planning applications; and • Provide advice on the potential for impacts associated with minor applications (i.e. minor variances). The Natural Heritage Reference Manual (MNR, 2010) recognizes that natural heritage planning should be a community based activity, involving Conservation Authorities, to work collaboratively on identifying and protecting natural heritage systems, features and areas. Further, Section 2.2.111) of the Provincial Policy Statement (PPS), encourages the use of "the watershed as the ecologically meaningful scale for planning" because it is considered to be the most effective and comprehensive systems -based approach for ecosystem planning. Therefore, KCCA's biggest value -add to Natural Heritage Review for the Township of Southwold is that we are a watershed - based resource management agency. With jurisdiction over the entire watershed, KCCA is capable of providing the overarching perspective that is necessary to identify and protect natural heritage systems, features and areas. Other agencies have already recognized the value in KCCA's watershed -wide perspective to their program delivery. KCCA entered into an agreement with the Fisheries and Oceans Canada (DFO) on May 1, 2000, for screening and Mitigation level review services. KCCA staff conduct the initial assessment of projects to identify any impacts on fish habitat and require any necessary mitigation measures. 163 1of31 Page This has allowed KCCA and DFO to work collaboratively and offer a one - window approach for effective and purposeful service to clients, KCCA. could offer a similar service to the Township of Southwold for Natural Heritage Review as we both have similar goals and objectives to environmental sustainability. For both minor and more complex planning applications KCCA staff can provide the following plan review services: • review planing and development applications as set out in the Planning Act; • identify the need for technical surveys, studies and reports; • identify the specific conditions of approval; and • review building application proposals and pre - screen for potential environmental impacts upon lands adjacent to Natural Heritage features. In addition, KCCA staff could also provide further services for technical clearance of environmental studies such as: • assessing technical reports submitted by the proponent to determine if the reports satisfy the conditions specified; and • clearing conditions of approval. KCCA is confident that a natural heritage partnership with the Township of Southwold.would be successful because of the collective expertise of its staff. KCCA's staff compliment has related expertise in: i, water resources management; forest management and enforcement of regional woodlands conservation by -laws; identification of fish habitat and assessing development impacts with regard to the Fisheries Act; iv. stewardship restoration and preservation efforts (restoration, woodlot management, wetland creation); v. one - window liaison to MNR for flora and fauna expertise; and vi, knowledge of provincial guidelines for natural heritage policies of the PPS. As the lead environmental agency in the watershed KCCA staff also have access to: i. a comprehensive environmental monitoring program which identifies the watershed characteristics and reports on watershed conditions and status of environmental health, ii. enhanced access to federal, provincial and local databases such as the Natural Heritage Information Centre (Nl IIC), endangered species /species at risk, and fish habitat and drainage classifications; a warehouse of local lnowledge, environmental data, and mapping support for local environmental sensitive or significant areas; and iv. environmental initiatives such as standardization of natural heritage system snapping and criteria as a member of Conservation Ontario and other provincial bodies, KCCA would require a service agreement with the Township of Southwold to provide services as described above that would go beyond its delegated responsibilities with regard to Planning Act applications. 2of311 >a.ge 164 At a minimum KCCA would respectfully request that the following items be incorporated into a Partnership Memorandum agreement: 1. A clearly defined purpose; 2. The roles and responsibilities of the Township and those of KCCA; 3. The terms of implementation; 4. Provisions for any conflict of interest that may arise or circumstances where in the best interest of the planning process a professional consultant may be required; and 5. A conflict resolution mechanism. In closing, KCCA is interested in providing technical advisory services related to natural heritage review to the Township of Southwold. As a watershed- based agency KCCA is the best choice to provide a comprehensive environmental perspective to identify and protect natural heritage systems, features and areas. We welcome an opportunity to meet with Township representatives to further define the terms of a Partnership Memorandum agreement with the Township of Southwold. S • on tor of Operations ca: (X 4 Board of i)inieivr' 165 3of31 Pa; *e TOWNSHIP OF SOUTHWOLD REPORT TO COUNCIL Date: August 13, 2012 Prepared by: Donna Ethier, CAOICIerk Subject Matter: PARTNERSHIP WITH KETTLE CREEK FOR PLANNING SERVICES Background information: As a follow up to Councils direction, the Mayor and I met with Joe Gordon and Elizabeth Van Horn of Kettle Creek Conservation Authority on Thursday June 28, 2012. I have attached a copy of the September 21, 2009 letter to MMAH with respect to Kettle Creek's role in Natural Heritage Review and Comment in Land Use Planning and the requirement for a services agreement, have also attached a copy of the discussion with Kettle Creek entitled "Partnership Memorandum for Planning Services" which outlines the content of the potential service agreement, services that can be provided under an agreement, and KCCA technical expertise and resources. Council will need to determine (1) do you want to proceed with a draft agreement and (2) what level of service you would require from Kettle Creek and their level of participation in review of these applications which is outlined in the attached Memorandum. With respect to cost recovery, Kettle Creek would provide a fee schedule for these additional services that would be charged back to the applicant. Financial Impact: Recommendations: Direction rquir CAO/ erk 166 44015 Ferguson line St. Thomas, ON N5P 3T3 Tel: 519 -631 -1270 Fax: 519 - 631.5026 ni ipalities: Central Elgin City of London City of St. Thomas Middlesex Centre Thames Centre Malahide Township Southwold Township Memtorof ONTARIO Nafw +fGiMpbna September 21, 2009 Attn: Ms. Tammie Ryall Ministry of Municipal Affairs and Housing Municipal Services Office — Western 659 Exeter Road, 2nd Floor London, ON N6E 113 RE: KCCA Role in Natural Heritage Review and Comment in Land Use Planning and Development Applications Dear Ms. Ryall, The Kettle Creek Conservation Authority (KCCA) would prefer to maintain its role in providing review and comment services to our member municipalities on natural heritage studies affecting land use planning and development applications. However, it appears that mechanisms ate required to provide a framework around such role for KCCA's continued participation. Please be advised that ICCCA will continue to provide review and comment of natural heritage- studies affecting land use planning and development applications if an acceptable service agreement is established with the affected municipality. KCCA has consistently been requested by its member municipalities to review, comment and in some cases approve natural heritage studies in relation to land use planning and development applications within our watershed. Within the Memorandum of Understanding (MOU), the Province of Ontario has made provisions for Conservation Authorities to have a role in natural heritage review as implemented through service agreements with a participating municipality. However, KCCA has been providing services in natural heritage review to our member municipalities in the absence of the terms of such role being defined. At its Full Authority meeting of September 16, 2009, the KCCA Board of Directots carried the following motion: `THAT .dace the Memorandum of Understanding (MOU) between Conservation Ontario and the Province make provision for roles and responsibilities in natural heritage review in land use plannlen and development applications as implemented through service agreements; and Page 1 of 2 THAT sine KCCA is consistently requested by its rnembermunicrpalitiet for review, comment and approval of natural heritage studies; and THAT since KCCA does not have established servke agreements with its member municipalities regarding the toms of its role in natural heritage rculewi BE IT RESOLVED TIIAT, KCCA will provide review, continent and approval of naluanl heritage studies an acceptable serice agreement is established with the affected rnnic7palily; and review and approved by the KCCA Board, KCCA recognizes that Conservation Authorities assist municipalities in satisfying their obligations under the Planning Act with regard to provincial natural heritage policies. However, in the absence of a.service agreement, KCCA will rely upon the municipality and /or planning approval authority for natural heritage matters affecting land use planning and development applications. KCCA staff are willing to meet and discuss the establishment of a service agreement with representatives of our member municipalities upon their request. It should be reiterated that KCCA desires to continue to provide natural heritage services to our member municipalities subject to the development of an acceptable service agreement, If you have any questions regarding the above, please contact the undersigned. Yours truly, tirr 1l/1 J Pa rdon g and Regulations Supervisor cc. KCCA Board Members Dandeigb living, Planar (MNR.) Don Lretch, CAO (Central Egin) Rob Panzer, General Manager'of Planning and Development (City of London) Patrick Keenan, Director o f Planning (City of St,ThOrnar) Arnie frIa,;rrnan, Director of Planning and Development Services (Middlesex Centre) Sleavari Findlater, Director of Comonni0 Services and Development (Thames Centre) Gent Dirtileo, Director of Municipal Services (Malabide) Donna 6lbier, C40 (Soulbwold) Steve Evans, Di,sclor of Planning and Economic Development (Comity of Middlesex) Page 2 9/2 Partnership Memorandum for Planning Services Content of Service Agreement: • Context (Definitions, Purpose, Statement of Principles); • Roles and Responsibilities (of both Municipality and KCCA); • Technical Expertise and Resources; • Provision for Advisory Services (Staff Consultation, Range of Issues and Services); • Process and Standards; • Conflict Resolution Mechanisms; • Funding and Cost Recovery; and • Implementation. (Terms of agreement and review period) Natural Heritage Plan Review Services: For both minor and more complex planning applications KCCA staff can provide the following plan review services: • review planning and development applications as set out in the Planning Act; • identify the need for technical surveys, studies and reports; and • identify the specific conditions of approval. In addition, KCCA staff could also provide further services for technical clearance of environmental studies such as: • preliminary issues scoping to assist in determining extent of environmental review; • assessing technical reports submitted by the proponent to determine if the reports satisfy the conditions specified; and • clearing conditions of approval. KCCA Technical Expertise and Resources: KCCA's current staff compliment has related expertise in: i, water resources management; ii. forest management and enforcement of regional woodlands conservation by -laws; iii. identification of fish habitat and assessing development impacts with regard to the Fisheries Act; iv. stewardship restoration and preservation efforts (restoration, woodlot management, wetland creation); v. one - window liaison to MNR for flora and fauna expertise; and vi. knowledge of provincial guidelines for natural heritage policies of the PPS. As the lead environmental agency in the watershed KCCA staff also have access to: i. a comprehensive environmental monitoring program which identifies the watershed characteristics and reports on watershed conditions and status of environmental health; ii. enhanced access to federal, provincial and local databases such as the Natural Heritage Information Centre (NHIC), endangered species /species at risk, and fish habitat and drainage classifications; ill, a warehouse of local knowledge, environmental data, and mapping support for local environmental sensitive or significant areas; and iv. environmental initiatives such as standardization of natural heritage system mapping and criteria as a member of Conservation Ontario and other provincial bodies. 169 GENERAL PROVISIONS Where any Commercial Zone or Industrial Zone fronts on a Street or Road opposite to, or directly abuts any Residential Zone, Institutional, or Open Space Zone, the following provisions shall be complied with: (a) No Loading Space shall be located in, nor open onto any Yard adjacent to a Zone as listed above; (b) Exterior lighting and illuminated Signs shall be so arranged as to deflect light away from the Zone as listed above; (c) Outside /Open Storage shall be prohibited in any Front Yard or Side Yard adjacent to the neighbouring Zone. Where permitted the provisions of Section 3.37, Open Storage, shall apply. (d) A Planting Strip shall be provided in accordance with the provisions of Section 3.17, Landscaping and Planting Strips. 3.3 CONSTRUCTION USES Notwithstanding any other provisions of this By -law, uses, buildings or structures such as a work camp, a tool shed, mobile home, trailer, scaffold, or sign, or other building or structure incidental to and necessary for construction work and /or sales and marketing purposes on the premises, are permitted in any Zone provided that: (a) any sign which is erected does not exceed 3.0 m2 (32 ft.2) In area; (b) such uses, buildings, or structures are used only for as long as are reasonably necessary for work in progress which has neither been finished nor abandoned, or a period of one (1) year whichever is the lesser; (c) such uses, buildings, or structures are removed when the construction work for which they are required is terminated; and (d) such buildings or structures are not used as a dwelling unit. 3.4 ENVIRONMENTAL PROTECTION ZONES, NATURAL AREAS AND ADJACENT LANDS Provincially Significant Wetlands are Zoned Environmental Protection (EP) Zone on Schedule A to this By -law. No new building or structure shall be erected and no land used for any purpose In any Environmental Protection Zone, except in accordance with Section 19.0, Environmental Protection (EP) Zone of this By -law. Natural Areas and Adjacent Lands are approximately illustrated on Schedule A to this By -law, No new buildings or structure permitted by the applicable zone shall be erected in a Natural Area or Adjacent Land unless an Environmental Impact Statement demonstrates that there will be no negative impacts on Natural Areas or Provincially SOUTHWOLD TOWNSHIP COMPREHENSIVE ZONING 6Y -LAW 45 170 Cris 11 i1 Ontario' Linidt April 22, 2014 Township of Southwold, 35663 Fingal Line, Fingal, ON, NOL 1K0 Att : Mr. John Nooren, Chief Building Inspector RE: Vanderkooy Building Permit Application for a New House 31612 John Wise Line, Southword Township Scoped Environmental Impact Study Dear Mr. Nooren: Lynn Valley Consultants (LVC) was retained to conduct a Scoped Environmental Impact Study (EIS) on the Subject Lands (Figure 1). The Subject Lands are shown in more detail in Appendices A -C (provided courtesy of Southwold Township attn. John Nooren). Policy Basis_ -,-The Subject Lands have an Agricultural Zoning which allows for the building of the proposed' Residential Dwelling' ; the Subject Lands are also designated within Natural Area and Adjacent Lands; and as such, an EIS demonstrating impacts and mitigation of the same is to accompany the Application for a Building Permit [pers. comm. John Nooren 17/04/14], Required permits from the Township of Southwold must be obtained prior to undertaking any works. On page 9, paragraph 5, of the Township of Southwold Draft Official Plan, it states that: "In circumstances where there is a low likelihood of a negative impact on the Natural Heritage Features or Area, and intervening development between the land subject to the planning or building permit application(s) and the feature triggering the EIS requirement, the Township, in consultation with the appropriate CA may waive the requirement for the EIS" . 40 Holden Avenue nom 519.44.a919 E -mail: flshei@symputico.cp SIMCOE,Ouigrio, Faxi 519.426 -0019 Nada, N 31`4E3 171 We believe that the information outlined below supports a low likelihood of negative impacts on the Natural Heritage Features of the Subject Lands and adjacent woodlands. In this regard, we would ask that the Township of Southwold waive the requirement for a comprehensive EIS. In its place, we trust you will find that this letter report, which constitutes a Scoped EIS, identifies construction impacts which can be mitigated and allow this project to move forward, Proposed Development -The associated Subject application is for a new residence [Appendices A and S] to be built on a cleared agricultural field. Site Visit— On Thurs. April 17/ 14 Jack Vanderkooy, John Nooren, Les Sztramko, P. Hunter met onsite. The building site for the proposed dwelling is shown on Appendix A. The latest aerial photo, Appendix B, shows the Subject Lands while under construction of the Metal Barn to house Friesian horses. The proposed house is located in the centre of the circle at the red dot. Currently the field is an agricultural field. The proposed house is located 27m at its closest location to the woodland [Appendix 11]. An attached garage was located to the north -west corner of the dwelling; a septic system was located behind or east of the house. The Subject Lands were dry. The soil was clayey -silt. The site visit showed the Natural Area and Adjacent Lands to be a woodland north of the proposed residential dwelling. The woodland was a Deciduous Forest (FOD) vegetation community composed of: ash, maple, beach, and oak. The floor of the woodland contained ephemeral pools from recent rains and snow melt. Discussion. - There were no significant natural heritage features on the portion of the Subject Lands proposed for the residence. Any pre - construction impacts which occurred on the Subject lands and woodlands are considered historical. Any additional post - construction impacts from the building of the residence would be insignificant. Any wildlife species occurring in the woodland in the proximity of the new residence would be edge species which would condition themselves to the presence of humans, people and their pet cats' activities and would distribute themselves accordingly. Lynn Valley Consultants Vanderkooy Page 2 of 14 172 Figure 1. Regional Location and topography of Vanderkooy Subject Lands. (Scale 1 -km grids) Construction of the dwelling on the subject lands should not negatively impact the Natural Area and Adjacent Lands providing the following mitigation measures are implemented for potential construction impacts : (1) Setback from the Natural Area and Adjacent Lands Woodland ; the building footprint of the north side - the dwelling, garage and septic — should maintain a minimum setback of 10m from the dripline of the woodland; (2) Dripline area should be stabilized with vegetation to prevent future erosion into the woodland. (3) Construction BMP's: (a) install a silt fence barrier on the 10 -m setback from the woodland as an edge of the construction zone; (b) store building materials on the west side of the dwelling and away from the woodland; (c) the construction site to be kept clean and free of debris and any thin flat objects (plywood, plastic). Lynn Valley Consultants Vanderkooy Page 3 of 14 173 Conclusion - In our opinion, proposed construction of a residence as described in Appendix A will not result in negative impacts on the natural heritage features or ecological functions of the Subject Lands provided that recommendations and mitigation measures identified above are implemented. Pud Hunter, B.Sc. (Hons.) Senior Biologist Lynn Valley Consultants (a division of 1426569 Ontario Limited) c.c. Township Les Sztramko, B.Sc. (Hons.), FP -E Principal and Senior Biologist Donna Ethier, CAO, Southwold Jack Vanderkooy n Valley Consultants Vanderlcooy e4of14 174 �irlhr� %llll%yy�_ Ire! Atnoe REPORT TO COUNTY COUNCIL FROM: Mark G. McDonald, Chief Administrative Officer DATE: July 3, 2014 SUBJECT: Staggered Term Appointments to the Land Division Committee INTRODUCTION: At Council's June 10, 2014 meeting, staff was directed to research options for staggering appointments to the County's Land Division Committee with a view to developing an appointment system that promotes continuity and consistency from one term to the next. This report examines the appointment process in relation to the legislative requirements contained within the Ontario Planning Act. DISCUSSION: Council recently approved a seven member Land Division Committee (one appointee from each municipality) providing each municipality with the option to appoint either an elected or an unelected representative. Section 56 (1) and (2) of the Planning Act describes the powers of appointment conferred upon the upper -tier for the Land Division Committee (attached) and Section 44 (3) outlines the term of office (also attached). It is important to note that the members of the committee who are not members of a municipal council shall hold office for the term of council that appointed them and the members of the committee who are members of a municipal council shall be appointed annually ". In essence, there is no latitude to stagger appointments for unelected appointees since the appointments are made for the full term of council. Furthermore, elected appointees must be confirmed annually, thereby prohibiting staggered terms. CONCLUSION: Upon review of the relevant legislation, the option to stagger the length of terms of Land Division Committee members is not available due to legislative prohibitions contained within the Ontario Planning Act. RECOMMENDATION: THAT the report titled "Staggered Term Appointments to the Land Division Committee" dated July 3, 2014 be received and filed. All of which is Respectfully Submitted, Mark G. McDonald Chief Administrative Officer 175 S. 43 PLANNING ACT (1 5) Special account. -All money received by the municipality under subsections (6) and (14) and all money received on the sale of land under subsection (5), less any amount spent by the municipality out of its general funds in respect of the land, shall be paid into a special account and spent only for the acquisition of land to be used for park or other public recreational purposes, including the erection, improvement or repair of buildings and the acquisition of machinery for park or other public recreational purposes. 1994, c. 23, s. 25, part; 2009, c. 33, Sch. 21, s. 10(10). (16) Investments. -The money in the special account may be invested in securities in which the municipality is permitted to invest under the Municipal Act, 2001 or the City of Toronto Act, 2006, as the case may be, and the earnings derived from the investment of the money shall be paid into the special account, and the auditor in the auditor's annual report shall report on the activities and status of the account. 1994, c. 23, s. 25, part; 1996, c. 32, s. 82(5); 2002, c. 17, Sch. B, s. 15; 2006, c. 32, Sch. C, s. 47(10). 43. (1) Application of s. 34 (12 -34).- Subsections 34(12) to (34) do not apply to a by -law that amends a by -law only to express a word, term or measurement in the by- law in a unit of measurement set out in Schedule I of the Weights and Measures Act (Canada) in accordance with the definitions set out in Schedule II of that Act and that, (a) does not round any measurement so expressed further than to the next higher or lower multiple of 0.5 metres or 0.5 square metres, as the case may be; or (b) does not vary by more than 5 per cent any measurement so expressed. 1993, c. 26, s. 55. (2) Effect of amendment that conforms with subs. (1). -Any land, building or structure that otherwise conforms with a by -law passed under section 34 or a predecessor thereof or an order made by the Minister under section 47 or a predecessor thereof does not cease to conform with the by -law or order by reason only of an amendment to the by -law or order that conforms with subsection (1). 44. (1) Committee of adjustment. -If a municipality has passed a by -law under section 34 or a predecessor of such section, the council of the municipality may by by -law constitute and appoint a committee of adjustment for the municipality composed of such persons, not fewer than three, as the council considers advisable. (2) Copy of by -law to Minister. -Where a by -law is passed under subsection (1), a certified copy of the by -law shall be sent to the Minister by registered mail by the clerk of the municipality within thirty days of the passing thereof. (3) Term of office. -The members of the committee who are not members of a municipal council shall hold office for the term of the council that appointed them and the members of the committee who are members of a municipal council shall be appointed annually. PART V - LAND USE CONTROLS AND RELATED ADMINISTRATION S. 45 (4) Idem.- Members of the committee shall hold office until their successors are appointed, and are eligible for reappointment, and, where a member ceases to be a member before the expiration of his or her term, the council shall appoint another eligible person for the unexpired portion of the term. (5) Quorum. -Where a committee is composed of three members, two members constitute a quorum, and where a committee is composed of more than three members, three members constitute a quorum. (6) Vacancy not to impair powers. - Subject to subsection (5), a vacancy in the membership or the absence or inability of a member to act does not impair the powers of the committee or of the remaining members. (7) Chair. -The members of the committee shall elect one of themselves as chair, and, when the chair is absent through illness or otherwise, the committee may appoint another member to act as acting chair. (8) Secretary- treasurer, employees. =The committee shall appoint a secretary - treasurer, who may be a member of the committee, and may engage such employees and consultants as is considered expedient, within the limits of the money appropriated for he purpose. (9) Remuneration. -The members of the committee shall be paid such compensation as the council may provide. (10) Filing of documents, etc. -The secretary- treasurer shall keep on file minutes and records of all applications and the decisions thereon and of all other official business of he committee, and section 253 of the Municipal Act, 2001 or section 199 of the City of Toronto Act, 2006, as the case may be applies with necessary modifications to such documents. 2002, c. 17, Sch. B, s. 16; 2006, c. 32, Sch. C, s. 47(11). (11) Rules of procedure. -In addition to complying with the requirements of this Act, the committee shall comply with such rules of procedure as are prescribed. 45. (1) Powers of committee. -The committee of adjustment, upon the application of the owner of any land, building or structure affected by any by -law that is passed under section 34 or 38, or a predecessor of such sections, or any person authorized in writing by the owner, may, despite any other Act, authorize such minor variance rom the provisions of the by -law, in respect of the land, building or structure or the use thereof, as in its opinion is desirable for the appropriate development or use of the land, building or structure, if in the opinion of the committee the general intent and purpose of the by -law and of the official plan, if any, are maintained. 2006, c. 23, s. 18(1); 2009, c. 33, Sch. 21, s. 10(11). (1.1) Restriction.- Subsection (1) does not allow the committee to authorize a minor variance from conditions imposed under subsection 34(16) of this Act or under subsection 113(2) of the City of Toronto Act, 2006. 2006, c. 23, s. 18(2). (2) Other powers. -In addition to its powers under subsection (1), the committee, upon any such application, (a) where any land, building or structure, on the day the by -law was passed, was lawfully used for a purpose prohibited by the by -law, may permit, S. 56 PLANNING ACT (4) Agreements. -A district land division committee may enter into agreements imposed as a condition to the giving of a consent in respect of land situate in territory without municipal organization and subsection 51(26) applies with necessary modifications to any such agreement. 1994, c. 23, s. 34(2). (5) Remuneration. -The members of a district land division committee appointed under this section shall be paid such remuneration as is provided for by the order appointing them. (6) Fees. -A district land division committee may prescribe a tariff of fees for the processing of applications, which shall be designed to meet only the anticipated cost to the committee in respect of the processing of applications. 1993, c. 26, s. 62(2). 56. (1) Land division committee. -The council of a county or of an upper -tier municipality may by by -law constitute and appoint a land division committee composed of such persons, not fewer than three, as the council considers advisable. 2002, c. 17, Sch. B, s. 21(4). (2) Application of s. 44(2 -11).- Subsections 44(2) to (11) apply, with necessary modifications, where a land division committee is constituted under subsection (1) of, this section. 1994, c. 23, s. 35. 57. (1) Validation certificate. -A council authorized to give a consent under section 53 other than a council authorized to give a consent pursuant to an order under section 4 may issue a certificate of validation in respect of land described in the certificate, providing that the contravention of section 50 or a predecessor of it or of a by -law passed under a predecessor of section 50 or of an order made under clause 27(1)(b), as it read on the 25th day of June, 1970, of The Planning Act, being chapter 296 of the Revised Statutes of Ontario, 1960, or a predecessor of it does not have and shall be deemed never to have had the effect of preventing the conveyance of or creation of any interest in such land. 1993, c. 26, s. 63, part; 1996, c. 4, s. 30(1). (2) Limitation. -A certificate of validation under subsection (1) or an order of the Minister under subsection (3) does not affect the rights acquired by any person from a judgment or order of any court given or made on or before the day on which the certificate is issued or order is made. 1993, c. 26, s. 63, part. (3) Territorial district. -If the Minister has authority to give consents under section 53, the Minister may by order exercise the powers conferred upon a council by subsection (1) in respect of land in a territorial district. 2002, c. 17, Sch. B, s. 23. (4) Proviso. -No order shall be made by the Minister under subsection (3) in respect of land situate in a local municipality unless the council of the local municipality in which the land is situate has by by -law requested the Minister to make such order, and the council has the power to pass that by -law. 2009, c. 33, Sch. 21, s. 10(15). (5) Conditions. -A council may, as a condition to the passage of a by -law under subsection (4), impose such conditions in respect of any land described in the by -law as it considers appropriate. PART VII - GENERAL S. 62 (6) Criteria for consideration. -In considering whether to issue a certificate under subsection (1), regard shall be had to the prescribed criteria. (7) Criteria for certificate. -No certificate shall be issued by a council under subsection (1) unless, (a) the land described in the certificate conforms with the prescribed criteria; or (b) the Minister, by order, has exempted that land from the criteria. (8) Conditions. -A council or the Minister may, as a condition to issuing a certificate of validation or order, impose such conditions in respect of any land described in the certificate or order as it considers appropriate. (9) Proviso.-Nothing in this section derogates from the power a council or the Minister has to grant consents referred to in section 53. 1993, c. 26, s. 63, part. PART VII GENERAL 58. Acquisition of land. -The Municipal Act, 2001 or the City of Toronto Act, 2006, as the case may be, applies to the acquisition of land under this Act. 2002, c. 17, Sch. B, s. 24; 2006, c. 32, Sch. C, s. 47(12). 59. Power to clear, grade, etc., lands acquired. -When a municipality has acquired or holds lands for any purpose authorized by this Act, the municipality may clear, grade or otherwise prepare the land for the purpose for which it has been acquired or is held. 60. Exchange of (ands. -When a municipality acquires land for any purpose authorized by this Act, the whole or partial consideration therefor may be land then owned by the municipality. 61. Fair hearing. - Where, in passing a by -law under this Act, a council is required by this Act, by the provisions of an official plan or otherwise by law, to afford any person an opportunity to make representation in respect of the subject- matter of the by -law, the council shall afford such person a fair opportunity to make representa- ion but throughout the course of passing the by -law the council shall be deemed to be performing a legislative and not a judicial function. 62. (1) Not subject to Act. -An undertaking of Hydro One Inc. (as defined in subsection 2(1) of the Electricity Act, 1998) or Ontario Power Generation Inc. (as defined in subsection 2(1) of that act) that has been approved under the Environmental Assessment Act is not subject to this Act. 1998, c. 15, Sch. E, s. 27(11); 2002, c. 1, Sch. C, s. 4. (2) Subsidiaries included. -For the purposes of subsection (1), a reference to a corporation is deemed to include a subsidiary of that corporation. 1998, c. 15, Sch. E, s. 17727(11). Ire! Atnoe REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development Kathryn Russell, Tourism Development Coordinator DATE: July 4, 2014 SUBJECT: Tourism Website Migration to Open- Source Platform INTRODUCTION: The 2009 Tourism Development Strategy and Marketing Plan identified the Elgin County Tourism website (elgintourist.com) as a top priority. As a result, in 2010, a new, redesigned, interactive website was developed and launched by Yfactor. The cost of the website was $80,000, of which $50,000 was funded by the Community Adjustment Fund (CAF). The cost included navigation and architecture design, web interface design, programming, a business directory, an event calendar, an itinerary planner and an interactive map. Since 2010, the website has been enhanced with additional features (i.e. video section, getaway ideas, twitter feed), microsites (savourelgin.ca and elginartstrail.ca), and ongoing maintenance and content updates. However, the website is becoming outdated and needs to be moved from the current Internal Content Management System (iCMS) to a different platform (technology) that will enable the department to maintain a competitive position within the tourism market. DISCUSSION: The elgintourist.com website is a valuable resource for residents, visitors of all ages, and target audiences to research and plan their trips to Elgin County. The department's marketing and advertising efforts direct visitors to the website on an ongoing basis. As a result of these efforts, the website continues to assist Elgin County Tourism in achieving its strategic goals to increase the number of visitors to Elgin County, increase their length of stay, and increase the amount of money they spend. In 2013, the website had over 26,000 unique visitors, with a goal to surpass these visits in 2014 and beyond. Currently the website operates on iCMS, which is a proprietary software owned and managed by Yfactor. Elgin County pays monthly fees to host three websites, licensing fees, as well as additional fees for upgrades and changes that are outside of the software's capabilities for staff to update using the content management system. A mobile version of the website must also be updated separately and lags behind in mobile technology. In order to remain competitive in the Tourism market, the website remains a key marketing tool for Elgin County. Technology continues to evolve and change at a rapid pace, with the average life of a website design lasting two to four years. Elgintourist.com 178 is reaching the end of its lifecycle and is being out paced by newer technology. As such, there are a number of issues with the website that require attention: • Costs to make website upgrades are high and as a result, some updates are prohibited because of lack of budget. • Monthly hosting /licensing fees for all three sites are approximately $9,306 /year, plus site upgrade costs, which range from approximately $5,000-$10,000/year. • iCMS software is proprietary. • Currently the website does not meet accessibility standards and additional budget would need to be allocated to meet these standards. • The mobile and desktop websites are non - cohesive entities requiring updating individually; therefore not an efficient use of staff time. • The website is not user friendly on mobile platforms (i.e. Tablets, smartphones). • The website is quickly becoming outdated. • wwweelgincountyeca and wwweprogressivebynatureecom operates on a different platform than wwweelgintouristecom . • ICMS is cumbersome, difficult to work with and limits staff's capabilities. Given the issues listed above, staff is recommending moving wwweelgintouristecom, www.savourelgin.ca, and weelginartstraileca, onto a Drupal platform. This is the same platform (technology) that weelgincountyeca and wwweprogressivebynatureecom use. This migration will move the County one step closer to having all websites in a consolidated location on a consistent platform. Drupal provides many benefits, some of which include increased functionality and usability, for both staff and website visitors, reduced fees, and no licensing agreement. In addition, the new website would use responsive web design, making it compatible with whatever device the site is viewed on (i.e. Tablet, Smartphone). Additional benefits include: • Provide staff with three websites, with room for further development if required. Therefore, reducing additional fees to make website changes and staff time to update mobile and websites. • No monthly licensing fees. 179 • Yearly hosting fee for all three websites would be $2,400, plus maintenance of approximately $1,000, which is a cost savings of $10,906- $20,906 /year. • Drupal is an open- source Content Management System (CMS) that is continually updated with new and improved functionalities ensuring the website technology is current. iCMS is only updated when Yfactor decides to make upgrades, which can make the software become quickly outdated and stagnant. • Open- source provides greater flexibility, allowing Elgin County to use any web development company (not bound by a legal contract to one supplier). • Cross platform, user friendly capabilities (improved mobile site and use on tablet). • The websites would meet current accessibility standards, across all platforms. • Websites would be upgraded to be current, competitive and share a common theme /layout. As well as operate on the same CMS software as all other Elgin County websites. • Improved functionality and usability, making it easier and more intuitive for the end user to find what they want. Preliminary cost estimates associated with moving the three websites to a Drupal Platform are approximately $41,000 (not including taxes). This estimate was provided by GiantGoat Web Development which undertook the creation of the County's new website in 2013. In order to maintain consistency with the County's current website, staff will, upon Council's approval, single source the work to GiantGoat. The following section of the Procurement Policy authorizes staff to proceed with awarding the work to this website company: • 3.9 (6) Single Source "There is a need for compatibility with goods and /or services previously acquired or the required goods /services will be additional to similar goods /services previously acquired under an existing contract." The County's purchasing Coordinator and the Director of Finance have jointly approved the award as the value of this initiative is under $50,000. It should be noted that this work was not under consideration for 2014. However, the Economic Development department's operating budget gained efficiencies with the reduction in costs for the Elgin Business Resource Centre (EBRC) satellite offices. Namely, cost savings 180 occurred as a result of a reduction in administrative staffing needs at the Aylmer location. As a result, $39,000 is available to put towards the Tourism website redesign. Given these available funds and the importance of redesigning the tourism website, the remaining $2,000 will be covered by the Economic Development budget through reductions in other initiatives. The work would take approximately three months to complete. Staff would ensure that the transition between platforms would not result in service interruptions. CONCLUSION: In order to remain competitive in the Tourism market, the website remains a key marketing tool for Elgin County. The current operating platform, iCMS, limits the ability of the County to remain competitive in a global tourism market. In order to overcome the many disadvantages of the current technology, moving the tourism website including the Elgin Arts Trail and Savour Elgin websites to an open source platform, thus consolidating the County's websites to the one consistent location, would enable the County to continue to have a strong web presence which assists the Economic Development department in meeting its goals of attracting people and investment to Elgin County. RECOMMENDATION: THAT $41,000 (plus taxes) be directed from the Economic Development department's 2014 operating budget to the 2014 capital budget in order to move www.elgintourist.com, www.savourelgin.ca, and www.elginartstrail.ca websites onto a Drupal platform, as described in the July 4, 2014 report. All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer Kathryn Russell Tourism Development Coordinator 181 �irlhr� %llll%yy�_ Ire' Atnoe REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: July 2, 2014 SUBJECT: 2015 -2018 Economic Development Strategy and Marketing Plan: Award of Contract INTRODUCTION: In 2011, the County of Elgin developed a new regional economic development model, one that balances the shifts taking place within the broader provincial, national and global economies and with Elgin's traditional economic development assets and industry sector strengths. The continuation of this regional approach to economic development requires the updating of the County's economic development strategy. A Request for Proposal (RFP) was issued in May to retain consultancy services, with Millier, Dickinson, Blais Inc. (MDB) being the successful proponent. DISCUSSION: Building upon the work contained within the Economic Development Strategy 2011 - 2014, an innovative approach to the delivery of the County's economic development program through to 2018 will be undertaken. The strategy will recognize the value of place, downtown revitalization, and the use of Elgin's strong tourism sector to attract and retain creative people and businesses to generate wealth for Elgin's rural communities. Tourism has become a key driver of the success that the department has achieved over the past several years. The opportunity now exists to build upon this success by integrating tourism with investment attraction initiatives and business development programs. A Request for Proposal (RFP) was issued in May to retain a consultant to assist Economic Development staff to complete the plan. Proposals were received and interviews were conducted. MDB was selected as it was determined that they best met the requirements to successfully undertake the work. MDB was established in 2007. Their approach to their work remains focused on providing innovative and informed solutions to sustainable economic development. The firm has offices in Ontario and Alberta and employs 20 professional staff who work with both public and private sector clients to facilitate strategic planning for economic development and business development opportunities across Canada. The firm's partners are widely recognized as some of Canada's most effective economic development professionals with experience at the local, national, and international level. Lauren Millier will be the project lead from MDB for the Elgin County initiative. It should be noted that MDB successfully developed economic development strategies for the 182 County in 2007 and 2011. Assisting MDB will be Terra Consulting and CMK Tourism Marketing with the former playing an integral role in assisting MDB with the development of the County's successful tourism strategy in 2009. The budget for this project is $60,000 with 50% or $30,000 being funded by the Rural Economic Development program and the remainder being drawn from the department's 2014 operating budget. It should be noted that the work to be undertaken by MDB will include an on -line marketing strategy; it is imperative that the Economic Development department has a strong on -line marketing presence in order to retain and attract investment (and people) to Elgin County. CONCLUSION: These are exciting times for the County's economic development program as much has been accomplished over the past several years. In order to build on this momentum, a plan is required that is innovative, one that is targeted towards Elgin's specific needs and builds on the many accomplishments of the department. Of the proposals received, and interviews conducted, MDB has been selected to develop a detailed action based plan that Elgin County, its partner municipalities and stakeholders can embrace. Given that the project is in excess of $50,000, the recommendation to retain MDB requires Council's approval as per section 3.8(2) of the County's purchasing policy. RECOMMENDATION: THAT Miller, Dickinson, Blais Inc. be retained to complete the 2015 -2018 Economic Development Strategy and Marketing Plan with an upset limit of $60,000 (not including taxes). All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer 183 r4 I 3 111 ` n�,, REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: June 27, 2014 SUBJECT: Springfield Library 2013 Summer Reading Club Award INTRODUCTION: The Elgin County Library system has established a tradition of excellence with its annual TD Summer Reading Club (SRC). This report informs Council that this tradition continues with news that the Springfield Library has received an honourable mention for the quality of its 2013 Summer Reading Club program, marking the fifth time the branch has been acknowledged with an award. DISCUSSION: Staff are pleased to inform Council that the Springfield Library has received an honourable mention with a $100 award from Library and Archives Canada for the quality of its 2013 TD Summer Reading Club (SRC). This latest award maintains the standard of excellence that this branch has achieved in recent years for SRC as evidenced by the following achievements: 2013 — Honourable Mention 2010— 2nd Place 2009 — Honourable Mention 2008 — Honourable Mention 2007 — 1st Place Receiving such recognition five times is a remarkable achievement for Springfield Library given that most public libraries across Canada participate in this program. Branch staff at Springfield, and indeed all of the County's branches, can take great pride in the quality of SRC programs which are having a positive impact on youth across the County. The library's success with the SRC is a true team effort, beginning with a committee of branch staff who order the necessary supplies in accordance with the annual theme, branch supervisors who make sure the necessary resources are in place and local schools who help to promote the program. CONCLUSION SRC 2014 is now well underway under the theme "Eureka ", with nearly one thousand County youth registered for the program in the library's ten library branches. 184 RECOMMENDATION: THAT the Warden on behalf of County Council issue a letter of congratulations to Springfield Library Staff for receiving an honourable mention for the quality of its 2013 Summer Reading Club. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 1111111171 • t • inn 2013 Springfield Summer Reading Club participants show their appreciation to staff after a great summer! 185 1'�` *illy K rtt ct` • .. -1 M t w +. v i " 1 f a t' tirr f ; rr 1 r , Y , fi Y it r' , K 4s4w,/f rig { '4.tw �wi tx �' f�w r' �7 .rw7th r 4,o " r- 1.4 1 1 TD Summer Reading Club 2014 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: June 27, 2014 SUBJECT: Library Fine Threshold Amount INTRODUCTION: The Elgin County Library recently made changes to the fine threshold for library patrons. This is the point at which a library patron's borrowing privileges are suspended until fees are paid. The set -point for this threshold has been a matter of library convention and practice over many years, often based on rates used in other libraries. However, in reviewing this matter further, staff feel that it is appropriate for Council to adopt this threshold as a fee in the County's fees and charges by -law, with any future changes thereby requiring Council's approval. DISCUSSION: Library staff recently adjusted the fine threshold for library patrons from $20 to $10. This means that library patrons who now accumulate fines of $10 or more will be automatically blocked from further borrowing until fines are paid. Staff feel that this adjusted amount is entirely appropriate given that the library offers reasonable loan periods for materials and daily fines are set at reasonable levels as outlined in the County's fees and charges by -law. (The relevant section of this by -law is attached.) For instance, the standard loan period for a book is four weeks, the item is renewable up to two times (assuming there are no holds from other patrons) and the daily overdue amount is ten cents. Admittedly, loan periods for music CDs and movies are shorter and daily fine amounts are much higher (fifty cents and one dollar per day respectively), but this is reflective of the demand for these items and the amounts are still not unreasonable based on practice in other systems. For Council's information, staff did conduct a survey of other "county" library systems to determine fine thresholds elsewhere, with several systems responding that respective thresholds are set at $10. This includes systems in Waterloo, Essex, Chatham -Kent, Lennox & Addington, Haliburton and Oxford. CONCLUSION Council can be assured that the vast majority of library patrons return their materials on time without any fines, or pay them immediately should a small fine accrue. Nevertheless, it is necessary to have a threshold at which patron privileges are revoked as a means to encourage payment of fines. Staff feel that $10 is a reasonable fine threshold amount and recommend that this item be integrated into the next revision of the County's fees and charges by -law. 187 RECOMMENDATION: THAT the bill threshold for Elgin County Library patrons be set at $10; and, THAT the library bill threshold amount be integrated into the 2015 revision of By -Law No. 14 -15, "A By -Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin ". All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 188 2 SERVICE CO%0K8U0D��JlULTURAL SERVICES —Archives /coniku�dl Supplies Archival sheet protectors Acidfree storage box Newspaper storage box Acid-free file folders FiIm marking pens FEE $1.00 $12.00 $25.00 $1.00 $4.00 Shipping Actual cost with a $5.00 minimum cos GONIMUNITY & CULTURAL SIERVICES — Libraries (authority under the Pubilo Libraries ries Act) Library Fines: Adut & Juvenile Hardcover Books Daily Overdue Maximum Overdue Music CD's Daily Overdue Maximum Overdue Paperbacks Daily Overdue Maximum Overdue Videos/DVD's Daily Overdue Maximum Overdue Audio books/Language Kts Daily Overdue Maximum Overdue Magazines Daily Overdue Maximum Overdue Interlibrary Loan Lending Daily Overdue Maximum Overdue Bag ofBooks Daily overdue Maximum overdue $0.10 $7.00 $7.00 $0.10 $5.00 $1.00 $10.00 $7.00 $0.10 $3.00 $0.10 $7.00 $1.00 Fax Machine: Sending Local $1.50 - Each Additional Page $0.50 Long Distance G2.50 - Each Additio �1 na|Pego $1.00 Receiving Per Page *1.00 Interlibrary Loan 'Borrowing Canadian Library or University $10.00 - plus shipping (if they charge) U.G. Library or University $15.00 -. plus shipping (if they charge) Microfilm - plus shipping (where applicable) $4.00 189 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: July 10, 2014 SUBJECT: Ontario Trillium Foundation Grant - Youth Employment Counselling in Libraries INTRODUCTION: The Elgin County Library was recently notified of a successful grant application from the Ontario Trillium Foundation in the amount of $14,000 to implement a youth employment counselling program in each of the library's ten branches in partnership with Employment Services Elgin. This report outlines the scope of the project and recommends that the funding agreement be approved. DISCUSSION: The Ontario Trillium Foundation recently notified staff of a successful grant application in the amount of $14,000 to implement youth employment counselling in each of the Elgin County Library's ten branches. Primarily, the funds will be used to purchase ten laptops that will be dedicated for on -line job searching, resume writing and job training software for the benefit of County youth (i.e.15 - 30 years old). Recent employment figures indicate that this particular demographic is experiencing the highest level of unemployment and barriers to entering the local workforce. This project will seek to address this challenge by working with area youth in each library. The grant also covers costs related to promotion, supplies and transportation. Employment Services Elgin is a key partner in this project. The agency has committed to providing the services of an employment counsellor who will be available on a regularly scheduled basis in each branch to provide employment counselling. The library will provide suitable space, on -line connectivity and resume printing services free of charge. Costs for wages will be covered by Employment Services Elgin. The County's Department of Economic Development and Tourism is prepared to lend additional assistance and counselling as required on matters such as youth business opportunities and related funding opportunities. While funds for the grant- funded portion of this project must be expended before the end of 2015, the project will be sustainable for at least 3 to 5 years given the lifespan of the technology. Library staff and Employment Services Elgin will maintain statistics and impact metrics throughout to ensure the project is meeting the intended objectives. 190 CONCLUSION One of the intended outcomes of this project is to retain County youth who will then serve as the building block for future growth and sustainability. The investment of the Ontario Trillium Foundation in support of this goal is greatly appreciated. RECOMMENDATION: THAT the Warden on behalf of Elgin County Council be authorized to enter into a funding agreement with the Ontario Trillium Foundation in the amount of $14,000 for the purposes of youth employment counselling in Elgin County Library branches; and, THAT the Warden issue a letter of appreciation to the Ontario Trillium Foundation and Employment Services Elgin in recognition of their support of this project; and, THAT necessary projects be established in the 2014 and 2015 capital and operating budgets of the Elgin County Library for the purposes described in this report. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 191 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: July 3, 2014 SUBJECT: Development Charges INTRODUCTION: At the June 24, 2014 Council meeting, Watson & Associates' presented a high level overview of the potential for development charges in Elgin County. Watson & Associates estimated that the potential at the County to be approximately $400,000 of revenue annually. However, a more fulsome study would have to be done to properly determine an appropriate Elgin County development charge per new building permit. Such a study would need to be conducted every five years at a cost of approximately $30,000. DISCUSSION: The purpose of development charges is to make "growth pay for growth ". New subdivisions will drive demands for increased services for its residents. For the County this could potentially mean adding lanes to county roads, increasing library services, or adding long -term care beds as examples. Ninety percent of the capital costs associated with these increases in service can be recouped through development charges. In lieu of development charges, the costs of growth are recovered over all properties across the county through higher levy increases. Given the level of growth in rural regions is minimal, the impact of not having development charges on the levy for rural counties would be minimal in comparison to the growth areas surrounding the Golden Horseshoe. As a result, Elgin, Essex, Middlesex, Lambton, Hastings, Huron and Perth do not currently have development charges. Dufferin and Wellington County currently have development charges of close to $2500 per new dwelling. Currently three out of Elgin County's seven municipalities have development charges. Development charges at the County level are not dependent on the charges at the municipal partner level. Any charges that the County would raise would simply be additive to the charges, if any, at the municipal partner level. For example, if Elgin's development charges were $2500, this cost would be additive to the $3000 development charges for the municipality of Malahide for a total charge of $5500 per dwelling for any new developments within Malahide's boundaries. Based on an estimated development charge of $2500 per new dwelling and new building permits which have ranged from 110 — 225 over that last ten years, Elgin could potentially expect $275,000 - $560,000 annually in revenue if development charges were implemented. Obviously the amount of building permits issued will fluctuate from year to year, but more importantly the development charge per permit is unknown at this time. A detailed study would need to be conducted by an outside consultant to determine the potential value of a development charge for Elgin County. It is estimated 192 that a consultant study would cost approximately $30,000. This cost was not budgeted for 2014, but could be contained as a result of favourable performance to budget to date. Due to losses of revenue, such as Ontario Municipal Partnership Funding (OMPF), the County developed a ten year plan with measured increases of 4% annually for ten years through 2020 to offset the losses. Based on $400,000 of revenue annually and $30,000 of costs every five years, development charges have the potential to lower those levy increases by approximately 0.2% down to 3.8 %. However, the introduction of development charges could potentially negatively impact growth rates by shifting development to neighbouring counties that do not impose development charges. Reduced growth would not only reduce the potential development charge revenue, but it would also reduce the levy revenue on new homes. Currently the ten year plan includes $200,000 of incremental levy revenue due to growth. As an example, if growth were cut in half, the net gain in revenue (development charges less lost growth related levy increases) for the County due to the introduction of development charges would be $100,000. Under this scenario the reduction in levy increases would be 0.05% taking the planned 4% increases down to 3.95 %. If Council were interested in development charges, a Request For Proposal would be issued for a development charge study to select a consultant, and the successful proponent would be selected at the September 9 Council meeting. The successful proponent would bring a report back to the new Council detailing the maximum that could be set as a development charge for Elgin County. The new Council could then determine what development charge, if any, to impose on new developments. CONCLUSION: Development charges have the potential for minor reductions to future tax increases, even when taking into account a conservative estimate of the impact of development charges on growth rates. RECOMMENDATION: THAT a Request For Proposal to conduct a development charge study be issued, the results of which shall be considered at the September 9, 2014 Council meeting. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 193 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: July 14, 2014 SUBJECT: June Budget Performance INTRODUCTION: Attached is the budget comparison for June 2014 for the County with favourable performance for the month of $164 thousand bringing the year -to -date to $334 thousand favourable. DISCUSSION: Highlights of the June budget performance as shown on Attachment I are as follows: Line 17 — Engineering Services: $54 thousand favourable performance. AMO administration of Federal Gas Tax resulted in a $40,000 rebate allocation to the County. Moving permits provided a further $13,000 in favourable performance. Line 18 — Homes: $97 thousand favourable performance. Over $50,000 of performance is in wages and benefits. In addition, almost $25,000 of favourable performance is due to a final reconciliation of 2012 revenue with the province. RECOMMENDATION: THAT the report titled "June Budget Performance" dated July 14, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 194 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 County of Elgin Income Statement As of June 30, 2014 YTD Current Month Actual Perform. Actual Perform. Revenue Expenses Net Net Revenue Expenses Net Net Total Total TAXES (14,094,660) 176,971 (13,917,689) (0) (7,186,961) - (7,186,961) (0) INTEREST CHARGES & INCOME (31,392) - (31,392) 425 (6,016) - (6,016) 398 SOCIAL SERVICES - ST. THOMAS - - - - - - - - HEALTH UNIT - 482,012 482,012 (11,814) - 90,180 90,180 (11,814) GRANTS - 300,509 300,509 - - - - - RENTAL INCOME (117,581) - (117,581) 23,449 (19,597) - (19,597) 3,908 PROPERTY ASSESSMENT - 361,517 361,517 (0) - - - - ONTARIO MUNICIPAL PARTNERSHIP FUN (752,650) - (752,650) - - - - - PROJ ECTS - 209,182 209,182 (1) - 25,918 25,918 1 - - - 0 - - - 0 Total Corporate (14,996,283) 1,530,190 (13,466,093) 12,060 (7,212,573) 116,099 (7,096,475) (7,508) WARDEN AND COUNCIL - 160,208 160,208 5,292 - 22,784 22,784 (4,989) ADMINISTRATIVE SERVICES (210) 207,216 207,006 19,645 (1,621) 28,890 27,269 5,568 FINANCIAL SERVICES - 259,059 259,059 9,917 - 38,774 38,774 2,450 HUMAN RESOURCES (24,644) 253,651 229,007 15,242 (14,593) 40,283 25,690 8,682 ADMINISTRATION BUILDING (217,151) 362,981 145,831 17,936 (70,843) 41,175 (29,668) 740 CORPORATE SERVICES (374) 533,885 533,511 15,176 - 28,243 28,243 3,380 ENGINEERING SERVICES (236,011) 1,354,571 1,118,560 52,772 (73,042) 378,028 304,986 54,239 HOMES FOR SENIORS SERVICES (8,756,665) 9,917,068 1,160,403 156,722 (1,450,509) 1,490,321 39,813 96,718 MUSEUM /ARCHIVES (5,582) 221,715 216,133 25 (3,104) 34,272 31,168 (273) LIBRARY SERVICES (39,129) 1,109,179 1,070,050 8,242 (4,075) 206,828 202,753 4,081 INFORMATION TECHNOLOGIES (12,234) 337,113 324,879 5,691 (3,326) 51,575 48,249 1,474 PROVINCIAL OFFENSES (737,060) 704,416 (32,644) (4,815) (97,337) 423,462 326,125 (496) COLLECTIONS - POA (215,635) 208,207 (7,428) (3,653) (91,731) 144,137 52,406 (4,295) AMBULANCE & EMERGENCY SERVICES (3,208,725) 4,513,098 1,304,373 (517) (530,570) 741,917 211,347 (9) ECONOMIC DEVELOPMENT & TOURISM (98,380) 682,997 584,616 24,670 (4,189) 98,157 93,968 4,046 Total Departmental (13,551,800) 20,825,365 7,273,565 322,344 (2,344,941) 3,768,847 1,423,907 171,315 Total (28,548,083) 22,355,555 (6,192,528) 334,403 (9,557,514) 3,884,946 (5,672,568) 163,807 J: \Common \Finance \Monthly Performance \Financial Services \Summary Report 195 15/07/2014 8:25 AM CORRESPONDENCE — July 22, 2014 Items for Consideration — (Attached) Beatrice Olivastri, Chief Executive Officer, Friends of the Earth requesting Council take steps to protect bees and other pollinators by requiring service providers and contractors to cease use of neonicotinoid products. 2. Gerry Marshall, Mayor, Town of Penetanguishene, with a resolution seeking support for the formation of a Small and Rural School Alliance to jointly lobby for a moratorium on all school closures until accommodation reviews are completed by the Provincial Government. 3. Kathy Kielt, Deputy Clerk and Supervisor of Council & Committee Services, with a resolution seeking support for the Protection of Public Participation Act, 2014 (Bill 83). 196 Friends cif the Earth Les Annie) Arnie Is de. la Terre Dear Mark McDonald, Friends of the Earth requests your urgent attention to the welfare of honey bees and other pollinators that are so necessary for our own well- being. One municipality, Prince Edward County, has passed a resolution with a number of leadership steps including discontinuing use of Neonicotinoid (neonics) products on municipal properties. Friends of the Earth's report, Gardeners Beware 2014, provides strong evidence for the need to act on landscaping and garden related services. Flowering plants promoted as bee - friendly are widely treated with neonicotinoids. You can see our media release with links to the report for your consideration. Here is a copy of Prince Edward County's resolution. We hope your council will consider taking practical steps to protect bees and other pollinators by requiring service providers and contractors to cease all use of neonicotinoid products. Yesterday, the tide on neonic use began to turn with the announcement by Horne Depot they will begin efforts to stop use of neonics. I hope we can count on you and your colleagues to take appropriate steps as well. Please do let us know if we can assist in any way. Sincerely, Beatrice Olivastri Chief Executive Officer 197 Resolution in Support of Bee Health by the County of Prince Edward, May 15, 2014 Motion CW- 122 -2014 as Amended was further amended by Council Motion 2014 -189 as Amended at the meeting held on May 27, 2014 to read as follows: THAT the report of the Corporate Services and Finance Commission dated May 15, 2014, regarding Response to April 10, 2014 Deputation on Neonicotinoid Use, be received; and THAT the following resolution be approved: WHEREAS agriculture is a foundation of our municipality; WHEREAS Prince Edward County is committed to policy decisions that promote the health of its citizens and the viability of its farming community; WHEREAS the issue of bee health is a serious one for beekeepers, farmers and consumers alike; WHEREAS there appears to be evidence that Neonicotinoid crop treatments present a growing danger to the health of our environment and the future of agriculture, and play a role in the reduction of the bee and butterfly population; WHEREAS many groups, agencies and authorities worldwide, are investigating the use of Neonicotinoid crop treatments; WHEREAS new seed lubricants are commercially available as a replacement to the talc and graphite lubricants traditionally used, to assist in the planting of corn and soybeans; NOW THEREFORE BE IT RESOLVED THAT: 1. We call on the provincial and federal governments to declare a moratorium surrounding the use of Neonicotinoid crop treatments, as soon as possible, pending further study; 2. We support the Health Canada requirement, and we urge local farmers to utilize the new commercially available seed lubricants during hte 2014 planting season when using seed coated in Neonicotinoid crop treatments, if appropriate, to their farm equipment; 3. The County show local leadership in this regard by discontinuing use of Neonicotinoid products on municipal property immediately; 4. The County consider creating funding for the inclusion of the planting of bee and butterfly friendly spaces on appropriate County property in the 2015 budget; 5. This resolution be circulated to other municipalities through the Association of Municipalities of Ontario, to request their support on this serious issues, and further; 6. This resolution be forwarded to the Right Honourable Stephen Harper, The Honourable Gerry Ritz, Federal Minister of Agriculture and Agri -Food, The Honourable Rona Ambrose, Federal Minister of 198 Health, Federal MP Daryl Kramp, Federal Opposition Members at this time, and the Premier of Ontario, provincial Minister of Agriculture and local Provincial MPP immediately after the Provincial Election. 7. Until such time as a moratorium is enacted where an agronomic assessment shows particular fields to be at minimal risk of damage from soil insects, we urge farmers to order seed not treated with insecticide for the 2015 growing season, and we urge seed companies to make adequate supplies available. CARRIED 199 Town of/Ville de Penetanguishene June 25, 2014 Premier Kathleen Wynne Legislative Building, Room 281 Queen's Park Toronto, ON M7A1A1 Dear Hon, Kathleen Wynne; Re: Cali for a Formation of Small and Rural School Alliance At the regular meeting of Council held on June 25, 2014, the Council of the Town of Penetanguishene passed a resolution which calls for a formation of Small and Rural School Alliance. Please find enclosed a copy of the above noted resolution which indicates the call for support of this resolution from all small town and rural Ontario municipalities that face or have faced the possibility of school closures within their municipality and that these small town and rural Ontario municipalities jointly lobby for a moratorium on all school closures until such time that the administrative process on accommodation reviews is completed by the Provincial Government. If you require further information, please do not hesitate to contact the undersigned at 705 - 549 -7453 or gmarshall @penetangulshene.ca, Most Sincerely, Gerry Marshall, Mayor Town of Penetanguishene /kg Encl. cc. Hon, Liz Sandals, Minister of Education Hon, Jeff Leal, Minister of Rural Affairs The Federation of Northern Ontario Municipalities The Association of Ontario Small Urban Municipalities MPP Garfield Dunlop MP Bruce Stanton 10 rue Robert St. West/ouest, P.O./C.P. Box 5009 Penetanguishene, ON L9M 2G2 Tel: 705.549.7453 Fax: 705.549.3743 www.penetanguishene.ca 2 eletanguaske ze Maria, Cana Regular Meeting of Council June 25, 2014 Moved By: Councillor Daryl O'Shea Seconded By: Deputy Mayor Patrick Marion WHEREAS Education is one of the largest assets that a municipality can provide to its residents in terms of offering quality of life and quality of community; AND WHEREAS one of the challenges that small town and rural communities face are closures of both elementary and high schools in their communities; AND WHEREAS the levels of Educational service and costs associated with said services are funded by the Province of Ontario; AND WHEREAS the Ontario Government has not directly consulted nor communicated with small town rural Ontario municipalities being serviced by the School Boards in regards to school closures; AND WHEREAS these potential closures are subject to an administrative School Board process called an Accommodation Review Committee (ARC); AND WHEREAS there is lack of public trust in the Accommodation Review process as School Boards are not being held accountable for the recommendations of the ARC; AND WHEREAS there is support from other small and rural municipalities to jointly lobby for a moratorium on all school closures until such time that the administrative process on accommodation reviews is completed by the Provincial Government; NOW THEREFORE BE IT RESOLVED THAT the Town of Penetanguishene request the support of this resolution from all small town and rural Ontario municipalities that face or have faced the possibility of school closures within their municipalities; AND THAT the Mayor is authorized to reach out to interested communities to form an alliance to approach the Provincial Government via the Ministry of Education and Ministry of Rural Affairs on this issue; AND FURTHER THAT this joint effort request meetings with the Minister of Education and Minister of Rural Affairs at the upcoming Association of Municipalities of Ontario Conference to represent all supporting municipalities to clearly and directly communicate to the Province the concerns with the policies of local School Boards in reference to ARC processes; AND FURTHER THAT said municipalities are encouraged to forward letters in support of this resolution to the Premier, Minister of Education, Minister of Rural Affairs, the 201 3 Association of Municipalities of Ontario, the Federation Northern Ontario Municipalities, the association of Ontario Small Urban Municipalities and local Members of Provincial Parliament; AND FINALLY THAT this resolution be forwarded to the appropriate government agencies and communities as outlined within. CARRIED. Mayor Gerry Marshall 202 Legislative and Planning Services Office of the Regional Clerk 1151 Bronte Road Oakville ON L6M 3L1 Email: RegionalClerk(c�halton.ca VIA EMAIL July 11,2014 The Honourable Michael Chong, MP, Wellington - Halton Hills The Honourable Lisa Raitt, MP Halton Mike Wallace, MP, Burlington Terence Young, MP, Oakville Eleanor McMahon, MPP, Burlington Indira Naidoo- Harris, MPP, Halton The Honourable Kevin Flynn, MPP, Oakville Ted Arnott, MPP, Wellington- Halton Hills Association of Municipalities of Ontario (AMO), Pat Vanini All Ontario Municipalities Please be advised that at its meeting held, Wednesday, July 09, 2014 the Council of the Regional Municipality of Halton adopted the following resolution: RESOLUTION: Protection of Public Participation Act, 2014 (Bill 83) WHEREAS Bill 83, Protection of Public Participation Act, 2014, being "An Statutory Powers of Procedure Act in order to protect expression on matters of public interest" (hereinafter "Bill 83 "), was introduced into the Provincial Legislature in June 2013; WHEREAS Bill 83 was introduced by the government out of concern that Strategic Lawsuits Against Public Participation (SLAPP), being lawsuits brought before the court by one party against another party or individual as a tactic for silencing or intimidating the other party, are having a chilling effect on public participation on contentious matters of public interest in Ontario; WHEREAS Bill 83 is intended to protect persons from being subjected to legal proceedings that would stifle their ability to speak out on public issues or promote, in the public interest, action by the public or any level of government; WHEREAS the ability to engage in public participation forums is the foundation of a democratic society; WHEREAS there exist a number of high profile environmental issues in the Regional Municipality of Halton that are of public interest and that have generated a great deal of debate in the community; WHEREAS Regional Council is of the opinion that public participation in matters of public interest ought to be encouraged and not discouraged through tactics such as strategic lawsuits against public participation; Hril HEAD OFFICE 1151 Bronte Road, Oakville, Ontario L6M 3L1 • Tel: 905- 825 -6000 • Toll free: 1- 866 -442 -5866 • TTY: 905 -827 -9833 • www.halton.ca 203 WHEREAS provision is made in Bill 83 to amend the Courts of Justice Act for such SLAPP legal proceedings to be dismissed at an early stage and for defendants subjected to such proceedings to be indemnified for incurred costs in such proceedings with the potential for additional damages to be awarded in appropriate circumstances; WHEREAS provision is made in Bill 83 to amend the Libel and Slander Act to state that any qualified privilege that applies in respect of an oral or written communication on a matter of public interest between two or more persons who have a direct interest in the matter applies regardless of whether the communication is witnessed or reported on by media representatives or other persons; WHEREAS provision is made in Bill 83 to amend the Statutory Powers Procedure Act to provide that submissions for a costs order in a proceeding must be made in writing, unless the tribunal determines that to do so is likely to cause a party to the proceeding significant prejudice; THEREFORE BE IT RESOLVED THAT the Council of The Regional Municipality of Halton advise the newly elected Premier of the Province of Ontario, the Honorable Kathleen Wynne, Halton MP's and MPP's, party leaders and all Ontario municipalities of its support for the Protection of Public Participation Act, 2014 and request that Bill 83 be re- introduced forthwith in the Legislature; THAT the Regional Chair be requested to meet with Halton's newly elected Members of Provincial Parliament to encourage the Province to reintroduce the anti - SLAPP legislation; and THAT the Association of Municipalities of Ontario be requested to support this resolution. As per the above resolution, please accept this correspondence for your information and consideration. If you have any questions please contact Ms. Karyn Bennett, Regional Clerk & Director of Council Services. Sincerely, Kathy Kielt Deputy Clerk and Supervisor of Council & Committee Services c. Karyn Bennett, Regional Clerk & Director of Council Services 204 CORRESPONDENCE — July 22, 2014 Items for Information (Consent Agenda) — (Attached) 1. Jennifer Graham Harkness, A/Manager, Engineering, West Region, Ministry of Transportation with response regarding their leading the Highway 3, St. Thomas to Aylmer, Transportation Needs Assessment Study. 2. a) John Pickernell, Applications Administration, Ontario Energy Board, responding to the County of Elgin's resolution supporting the Municipality of Bayham, the Town of Aylmer and the Township of Malahide's request to not grant permission to recover penalty costs from customers associated with Natural Resource Gas Ltd.'s failure to fulfill obligations of its contract to Union Gas Ltd. b) Laurie Spence Bannerman, CAO /Clerk, Municipality of Dutton Dunwich supporting the actions of the Municipality of Bayham's resolution by submitting "letter of comment" to Ontario Energy Board re: the recovery of penalty charges by Natural Resource Gas Ltd. 3. Eric D'Hondt, General Manager, Norfolk County, Public Works & Environmental Services Department with resolution announcing award of Request for Proposal PW- ES-14-01, Alternatives Technologies for Management of Waste. 4. Hon. Bob Chiarelli, Minister of Energy with information on the Municipal Energy Plan (MEP) program and instructions on how to apply for MEP funding. Jenny Reynaert, Administrator /Deputy Clerk, Town of Aylmer, with resolution regarding Review of Term Limits of Municipal Councils. 6. AMO Communications — Accountability Act. 205 Ministry of Transportation Engineering Office West Region 659 Exeter Road London, Ontario N6E 1L3 Telephone: (519) 873 -4333 Facsimile: (519) 873 -4236 June 19, 2014 Ministere des Transports Bureau du genie Region de I'Ouest 659, chemin Exeter London (Ontario) N6E 1L3 Telephone : (519) 873-4333 Telecopieur : (519) 873 -4236 Mr. Clayton Watters, P.Eng., MBA Director of Engineering Services County of Elgin, Engineering Services 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. Watters: raj Ve Ontario DIV2014 -284 Thank you for your letters dated expressing your interest and commitment to moving forward with the Highway 3, St. Thomas to Aylmer, Transportation Needs Assessment Study. i have been asked to respond on behalf of Ann Baldwin. At this time, the ministry does not have the resources to lead the study. Should the county proceed with the study, the ministry agrees to participate in the acquisition process to assist the county in retaining a service provider and as a project team member throughout the study. The work, as described in the Request for Proposal Terms of Reference (November 2013) is estimated to cost approximately $250,000 and the county is committing to 50% of the project cost. The ministry agrees to cost share 50% of the study cost to an upset limit of $125,000. Should the cost of the assignment exceed $250,000, the cost will be reviewed and the decision to move forward with the study will be agreed upon by both the ministry and the county prior to award. We look forward to hearing if the county is going to proceed with the study. Yours Sincerely, - ; ; ness, P. Eng. A/Manage , Engineering °West -' egion c. Mark G. McDonald, Chief Administrative Officer, County of Elgin 206 Ontario Energy Commission de I'energie Board de ('Ontario P.O. Box 2319 C.P. 2319 27th. Floor 27e etage 2300 Yonge Street 2300, rue Yonge Toronto ON M4P 1 E4 Toronto ON M4P 1 E4 Telephone: 416- 481 -1967 Telephone: 416- 481 -1967 Facsimile: 416- 440 -7656 Telecopieur: 416- 440 -7656 Toll free: 1- 888 - 632 -6273 Numero sans frais: 1 -888- 632 -6273 Ms. Katherine Thompson Marketing and Communications Coordinator Elgin County 450 Sunset Drive St. Thomas, On N5R 5V1 Dear Ms. Thompson: (BY E -MAIL) Kthompson @elgin - county.on.ca The Ontario Energy Board has received the resolution adopted by Elgin County Council at its meeting on June 10, 2014 regarding the recovery of penalty charges by Natural Resource Gas. The Board will place the resolution on the record of the NRG proceeding (Board File No. EB -2014- 0053). Any personal contact information will be removed. The resolution will also be provided directly to the Board panel who will be deciding the case. The Board panel will consider the contents of the resolution if it relates to issues which are within the authority of the Board and are relevant to the issues being considered. If you want a response from the applicant, please ensure that you have provided a copy of the resolution directly to NRG. You will receive a copy of the Board's decision when it is released. Yours truly, Original Signed By John Pickernell Applications Administration 207 Municipality of Dutton Dunwich July8, 2014 Ontario Energy Board P.O. Box 2319 2300 Yonge Street Toronto, ON M4P 1E4 Re: EB- 2014 -0053 e Con oration of [VI iu nicip ity of C }utton Dunwic At the Municipality of Dutton Dunwich Council meeting held on June 25`h, Council received the attached communication from the Municipality of Bayham and the Town of Aylmer. Dutton Dunwich Council supported the actions of the Municipality of Bayham and the Town of Aylmer and resolved: Resolution #2014.11.03 MOVED by Purcell and SECONDED by Fleck THAT Council of the Municipality of Dutton Dunwich supports the actions of the Municipality of Bayham and resolve the following actions be taken with respect to the Municipality of Bayham's resolution from it meeting held on May 15, 2014 about the Ontario Energy Board Case No. EB 2014- 0053 wherein the Natural Resource Gas Limited (NRG) has requested to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill its contract with Union Gas Limited: a) THAT the Municipality of Dutton Dunwich Council supports the Municipality of Bayham's resolution, as stated: b) THAT the Ontario Energy Board be advised that the Municipality of Dutton Dunwich Council is of the opinion that the NRG not be granted permission to recover, from customers, the penalty costs associated with NRG's failure to fulfill the obligations of its contract to Union Gas Limited; and further c) THAT a copy of this resolution be forwarded to Elgin County and all lower tier municipalities in Elgin County, The motion is CARRIED. Yours truly, aurae Spe CAO /Clerk eFrnan cc: County of Elgin Municipality of Bayham Municipality of Central Elgin Town of Aylmer Township of Malahide Township ofSouthwold Municipality of West Elgin 199 Currie Road, P.O. Box 329 Dutton, Ontario NOL 110 w 519.762.2204 F 519.762.2278 www.duttondunwich.on.ca tvritter©©DuttonDunwich 208 1 May 20, 2014 Ontario Energy Board P.O. Box 2319 2300 Yonge Street Toronto, Ontario, Canada M4P 1E4 RE: EB.2014-0053 Municipality of Bayham P.O. Box 160, 9344 Plank Road, Strafordvilie, Ontario NUJ 1Y0 Tel: (519) 866-5521 a Fax: (519) 866-3884 email: bayham'?bayham.on.ca Please be advised that at the regular meeting of the Municipality of Bayham Council, held May 15, 2014, the following resolution was passed: WHEREAS Natural Resource Gas Limited (NRG), which has a Franchise Agreement to provide natural gas to the majority of the residents serviced with natural gas in the Municipality of Bayham and surrounding areas, has made application to the Ontario Energy Board to recover from Its ratepayers costs associated with servicing consumers with natural gas; AND WHEREAS based on actual and forecast natural gas prices for the April 2013 through March 2014 the NRG Purchased Gas Commodity Variance Account (PGCVA) balance and the Ontario Energy Board decision and Interim Order have resulted in an average residential customer rate increase of approximately 5280 a year, AND WHEREAS as outlined in the Ontario Energy Board Act, 1998 S.O. 1998, CHAPTER 16 SCHEDULE B, Section 2 (2) the Ontario Energy Board, In carrying out its responsibilities under this or any other Act in relation to gas, shall be guided by the following objectives: To protect the interests of consumers with respect to prices and the reliability and quality of gas service; AND WHEREAS the Notice in Appendix 'C' to Ontario Energy Board Case No. 2014- 0053 submitted by NRG states: 'NRG Is permitted to recover what it pays for the purchase of gas plus any costs reasonably associated with this purchase; NOW THEREFORE BS IT RESOLVED THAT the Council of the Municipality of Bayham direct staff to submit a 'letter of comment' to the Ontario Energy Board -Case No. ES 2014 -0053 regarding Natural Resource Gas Limited (NRG) request to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill its contract with Union Gas Limited. AND THAT the 'letter of comment' highlight the Council of the Municipality of Bayham position that NRG not be granted permission from the Ontario Energy Board to recover, from customers, the penalty costs associated with NRG's failure to fulfill the obligations of 209 Council Action Item # Resolution # a 201`t Its contract to Union Gas Limited with due prudence as evidenced by the facts that: the penafty costs associated with the purchase of gas are a result of poor contract management and are not 'reasonable' to be passed onto customers; IL the April 1, 2014 Decision and interim Order of the Ontario Energy Board noted that `NRG acted Imprudently during the past winter because it did not take any pre - emptive action to mitigate the shortfall in Its banked gas account; ill. Ontario Energy Board staff submitted that a prudent utility operator would have begun to mitigate the variance in its banked gas account early in the winter by making Incremental gas purchases with a view to spread spot gas purchases over the winter and thereby diversify the risk associated with these incremental purchases; AND THAT a copy of this resolution be forwarded to Elgin County and all lower tier municipalities In Elgin County requesting the same to submit a 'letter of comment' to the Ontario Energy Board stating the position that NRG not be granted permission to recover, from customers, the penalty costs associated with NRG's failure to fulfil the obligations of its contract to Union Gas Limited. Thank you for your attention to this matter, If you require additional Information, please do not hesitate to contact me at the undersigned. 210 I 11 Ontario Canada \r/ ProudHeritage. Bright Future. June 3 2014 Ontario Energy Board P.O. Box 2319 2300 Yonge Street Toronto ON M4P 1E4 RE: EB-2014-0053 The Corporation of the Town of Aylmer 46 Talbot Street, West, Aylmer, Ontario N5H 1J7 Office: 519-773-3164 Fax 519-765-1446 wwwaylmer.ca At the Aylmer Town Council meeting held on June 2, 2014, Town Council received the attached communication from the Municipality of Bayham. Town Council supported the actions of the Municipality of Bayham, and resolved: Resolution No. 241-14 Moved by Councillor Oslach and seconded by Councillor Vandermeersch: That the following actions be taken with respect to the Municipality of Bayham's resolution from its meeting held on May 15, 2014 about the Ontario Energy Board Case No. EB 2014-0053 wherein the Natural Resource Gas Limited (NRG) has requested to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill its contract with Union Gas Limited: (a) That the Town of Aylmer Council supports the Municipality of Bayham's resolution, as stated; (b) That the Ontario Energy Board be advised that the Town of Aylmer Council is of the opinion that the NRG not be granted permission to recover, from customers, the penalty costs associated with NRG's failure to fulfill the obligations of its contract to Union Gas Limited; and further; 211 2 (c) That a copy of this resolution be forwarded to Elgin County and all tower tier municipalities in Elgin County. The motion is Carried. Sincerely, Nancie J. Irving, CMO Clerk, Town of Aymler Attach cc County of Elgin Municipality of Bayham Municipality of Central Elgin Municipality of Dutton/Dunwich Township of Malahide Township of Southwold Municipality of West Elgin 212 June 30, 2014 Norfolk County Public Works & Environmental Services Department 183 Main Street of Delhi Delhi, Ontario N4B 2M3 519 - 582 -2100 or 519- 428 -0020 Fax: 519- 582 -4571 norfolkcounty.ca Mark McDonald, Chief Administrative Officer Elgin County 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mr. McDonald: Re: Request for Proposal PW- ES- 14 -01, Alternatives Technologies for Management of Waste Please be advised that Council, at its regular meeting of June 24, 2014, passed the following motion: THAT Request for Proposal PW- ES- 14 -01, Alternative Technology for Management of Waste, be awarded to Walker Environmental Group (WEG); AND THAT staff be directed to negotiate a supply agreement with Walker Environmental Group, for the disposal of solid waste. If you have any questions, please contact our office. Yours truly, Eric D'Hondt General Manager ED:jw p.c. B Fields Manager Environmental Services 213 Nor lk, Ministry of Energy Office of the Minister 4th Floor, Hearst Block 900 Bay Street Toronto ON M7A 2E 1 Tel.: 416 - 327 -6758 Fax: 416- 327 -6754 July 4, 2014 MEMORANDUM TO: MEMORANDUM FROM: RE: Ministere de 1'Energie Bureau du ministre 4e etage, edifice Hearst 900, rue Bay Toronto ON M7A 2E1 Tel.: 416 327 -6758 Telec.: 416 327 -6754 Ontario Municipal Leaders The Honourable Bob Chiarelli Municipal Energy Plan program Ontario Ontario's updated Long -Term Energy Plan, Achieving Balance, is committed to putting conservation first. Putting conservation first means ensuring conservation is the first resource considered before building new generation and transmission facilities, wherever cost- effective. Conservation is the cleanest and cheapest energy resource and it offers consumers a way to reduce their energy bills. To continue our efforts to put conservation first, our government is supporting local energy planning and engaging municipalities through the Municipal Energy Plan (MEP) program. I am pleased to announce that as of today, Ontario will begin accepting MEP applications on an ongoing basis for two funding streams: • Funding Stream to Develop a New Municipal Energy Plan: Successful applicants to this stream will receive 50 per cent of eligible costs, up to a maximum of $90,000. • New Funding Stream to Enhance an Existing Energy Plan: Successful applicants to this stream will receive 50 per cent of eligible costs, up to a maximum of $25,000. Launched in 2013, the MEP program supports municipalities' efforts to better understand their local energy needs, develop plans to meet their goals, and identify opportunities for energy efficiency and clean energy. MEPs will help municipalities: • assess the community's energy use and greenhouse gas (GHG) emissions; • identify opportunities to conserve, improve energy efficiency and reduce GHG emissions; • consider impact of future growth and options for local clean energy generation; and • support local economic development. 214 The MEP program takes an integrated approach to energy planning by aligning energy, growth, infrastructure, and land use planning. Supporting local energy planning is part of the government's economic plan that is creating jobs for today and tomorrow. The comprehensive plan and its six priorities focus on Ontario's greatest strengths - its people and strategic partnerships. Your staff can review the program guidelines and complete the application form at http: / /www.energy.gov.on.ca /en /municipal - energy /. If staff have any questions about the MEP program, they can email MEP@ontario.ca. Sincerely, Bob Chiarelli Minister 215 From: Jennifer Reynaert <jreynaert(down.avlmer.on.ca> Date: July 8, 2014 at 10:26:10 AM EDT To: Mark McDonald <mmcdonald(kelin-county-.on.ca> Cc: Nancie Irving <nirvingr7=/),town.aylmer.on.ca> Subject: Council term Resolutions from Council meeting held on July 7, 2014: Resolution No. 270-14 Moved by Councillor LaPointe and seconded by Councillor Oslach: That the following actions be taken with respect to the County of Elgin's resolution from its meeting held on June 10, 2014 about the Review of Term Limits of Municipal Councils: (a) That the Resolution be received and filed. The motion is Carried. Jenny Reynaert Administrator/Deputy Clerk Town of Aylmer 46 Talbot Street West Aylmer, Ontario N5H 1J7 Phone: 519-773-4901 Fax: 519-765-1446 216 From: AMO Communications [communicate @amo.on.ca] Sent: Tuesday, July 08, 2014 3:50 PM To: Mark McDonald Subject: AMO Report to Members - Accountability Act TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL July 8, 2014 Accountability Act Introduced Today The Premier's commitment to introduce new rules on transparency and accountability for the Province again captures other parts of the broader public sector, including municipal governments. In response to the Association's letter to all the party leaders during the election, the Liberal Party stated with respect to the Accountability Act, that: "Ontario Liberals remain committed to expanding accountability in the public sector. If we form another government, we will work with AMO and the entire Broader Public Service to identify the best ways to expand accountability and give Ontarians confidence in their public service ". AMO President Russ Powers wants the Association's membership to know that AMO is very concerned that it has not been given any opportunity to work with the government prior to the Act's reintroduction. A request for an urgent meeting has been sent to the Premier. "This government has an outstanding track record of pre - consulting and getting input and feedback, so this is an extremely surprising and disappointing situation" says the AMO President. We have been advised that this re- introduced Bill has been amended to address another area but apparently there is no change to the municipal government section. If the Bill introduced today is identical to the one previously introduced, then: A municipal government must appoint a municipal Ombudsman, no matter its size and if it does not, then the Provincial Ombudsman becomes the municipal Ombudsman by default. The Municipal Act currently describes the function of an Ombudsman (S.223.13.(1)) as reporting to a council on an investigation of any decision or recommendation made or act done or omitted in the course of the administration of the municipality. Investigations can be triggered by individuals or by the designated Ombudsman. Even if there is a municipally appointed local ombudsman, the Ontario Ombudsman would have the jurisdiction to investigate complaint(s) after a municipal Ombudsman has completed and reported on a complaint of maladministration or decides a complaint has no merit and dismisses it. In practice, this means an investigation undertaken by an independent ombudsman is not necessarily the last stop. It would also permit the Ontario Ombudsman to undertake a systemic investigation where she/he believes there is a more universal maladministration issue than in just one municipality. 217 In terms of closed meeting investigations, there is no change to the appointment of an investigator. In other words, the current default model continues such that if no one is appointed by the Council then the provincial Ombudsman has jurisdiction. However, as above for maladministration complaints, there will be an `appeal' process to the Provincial Ombudsman. For those municipal governments who do not appoint and by default fall under the services of the Ontario Ombudsman, there is no ability to have a review of his /her decision. In other words, there is no ability to have the decision of the Ontario Ombudsman reviewed. The Bill also does not scope in anyway the review of a municipal ombudsman or closed meeting investigation. There is no change to the legislative function of either an ombudsman or closed meeting investigation. The law continues to require that the function of these positions be independent and impartial; to maintain confidentiality and have credible investigative processes. In terms of application to local boards, AMO was advised that the original Bill would not capture police services boards, library boards, boards of health, boards of long -term care and Children's Aid Societies and municipal corporations created under S. 203 of the Municipal Act. This means that these entities would remain out of the jurisdiction of any closed meeting investigator or ombudsman. At the time the Ontario Ombudsman had been promoting that his Office would have jurisdiction for these boards. AMO received written confirmation in the spring from the Minister of the day that Ontario's Ombudsman would not oversee them. We assume that this has not changed; however, we do not have a copy of the Bill nor its intended regulations to ascertain this. The additional oversight approach contained in this Bill suggests that all the closed meeting investigators — all learned professionals, including lawyers, are not trusted. Yet, there has been no evidence provided by the government that in its eyes the system is not functioning to meet the existing Acts' provisions for independence and impartiality, confidentiality and a credible investigative process. Again, we call on the Province to engage in active discussion with us before this legislation proceeds any further. Contact: Monika Turner, Director of Policy, mturnera,amo.on.ca, 416- 971 -9856 ext. 318. 218 COUNTY OF ELGIN By -Law No. 14 -21 "BEING A BY -LAW TO RESIND BY -LAW 14 -17 AND BEING A BY -LAW TO ESTABLISH REVENUE NEUTRAL CLAWBACK PERCENTAGES FOR CERTAIN PROPERTY CLASSES" WHEREAS Section 330(1) OF THE Municipal Act, S.O. 2001, c.25 states that the Council of a municipality other than a lower -tier municipality, may pass a by -law to establish a percentage by which tax decreases are limited for a taxation year in respect of properties in any property class subject to Part IX of the said Act in order to recover all or part of the revenues foregone as a result of the application of Section 329 of the said Act to other properties in the property class; and WHEREAS for the purposes of this by -law, the commercial classes shall be considered a single property class and the industrial classes shall be deemed to be a single property class; and WHEREAS limits to tax decreases for any class may only be established in order to recover all or part of the foregone revenue in respect of the same property class. NOW THEREFORE, the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT for the taxation year 2014, the percentage determined under Section 330(1) of the Municipal Act, S.O. 2001 are as follows: Decrease Clawback Decrease Retained Multi- residential Commercial Industrial 57.1865% 79.8839% 42.8135% 20.1161% 0.0000% 100.0000% 2. THAT in accordance with the provisions of the Section 330(1) of the Municipal Act, S.O. 2001 the County is deemed to be the banker and no lower tier member municipality shall have a surplus or a shortfall as a result of the application of this By -Law, and further, if the County experiences a shortfall or excess as a result of the application of the banking function under this By -Law, any such shortfall /excess shall belong to the County. 3. THAT the intra - municipal adjustment due to the application of this by -law, with the County acting as the banker, shall be paid by the member municipalities on December 15th, 2014. 4. THAT any by -law contrary to this by -law shall be rescinded. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 22ND DAY OF JULY 2014. Mark G. McDonald, Chief Administrative Officer. 219 David Marr, Warden. CLOSED MEETING AGENDA July 22, 2014 Staff Report: 1) Chief Administrative Officer — Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Service Agreement. Y ER BAYHAM CENTRAL Ste. 4 Elgin t oma: I Joivi' � .a ELGIN ST. THOMAS PUBLIC HEALTH rActiv (frbC3Vb 0 ROUP 01 • GI DUTTON / DUNWICH MALAHIDE SOUTHWOLD ST. THOMAS WEST s A AS CYC S 1.0 Cycling Master Plan Background 1.1 Introduction & Study Process Overview 1 1.3 Building on what has been done: The Active Transportation Initiative (ATI) 3 1.2.1 Understanding the Trends & Opportunities 4 1.2.2 Developing a High -Level Active Transportation System 6 1.2.3 Guiding Implementation 7 1.2.4 What has been done since the ATI was Completed? 9 1.3 A Vision for Cycling in Elgin -St. Thomas 11 2.0 The Cycling Plan 12 2.1 Developing the Network 12 2.2 What has changed Since the ATI? 30 2.3 The Cycling Network & Priority Projects 32 2.4 The Cycling Plan: Areas of Action 39 2.4.1 Planning 40 2.4.2 Designing 41 2.4.3 Promoting 47 2.4.4 Maintaining 50 2.4.5 Tracking 59 #ActiveE g nBiikes 04b b 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 3.0 i m plennenting the Plan 61 3.1 Implementation Tools 61 3.1.1 Strategies to Facilitate Implementation 61 3.1.2 Establishing a Development Process 62 3.1.3 Identifying Roles & Responsibilities 63 3.1.4 Funding Opportunities 64 3.2 The Investment 67 3.3 Recommendations 68 �M R Table 1.1 — Summary of Existing and Proposed Active Transportation Facilities presented in the ATI 6 Table 2.1 — Route Selection Criteria used to Assess the ATI Network 14 Table 2.2 — Overview of OTM Book 18 Facility Selection Tool 18 Table 2.3 — Summary of Potential County and City Initial and Additional Priorities 27 Table 2.4 — Summary of Consultation Activities & Input Received 28 Table 2.5 —ATI Network Update Definitions 30 Table 2.6 — Summary of Existing and Proposed Cycling Facility Types 32 Table 2.7 — Summary and Description of Cycling Master Plan Priority Projects 33 Table 2.8 — Summary of Cycling Master Plan Action Areas 39 Table 2.9 — Summary of Potential Sign Types 43 Table 2.10 — Framework for Potential Cycling Master Plan Implementation Partners 47 Table 2.11 — Summary of Off -road Trail Maintenance Considerations 53 Table 2.12 — Summary of On -road Cycling Maintenance Considerations 57 Table 3.1 — Cycling Master Plan Roles & Responsibilities 64 ii CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveE ginBikes CSCQ0 IVIALIAHODE Table 3.2 — Potential Funding Opportunities for Cycling Infrastructure and Programming 65 Table 3.3 — Summary of Network Costs by Facility Type and Phase 67 Table 3.4 — Summary of Cycling Master Plan Recommendations 68 Figure 1 -1 — Elgin -St. Thomas Cycling Master Plan Development Process 1 Figure 1 -2 — Summary of Master Plan Objectives 2 Figure 1 -3 — Geographic Distribution of Online Questionnaire Respondents 4 Figure 1 -4- Eight -Step Network Development Process used for the ATI 6 Figure 2 -1 — Seven -Step Cycling Network Development Process 12 Figure 2 -2 — Sample Potential ATI Network Revisions for the Cycling Master Plan 13 Figure 2 -3 — KML Overlay of Field Work Route and GPS Waypoints 26 Figure 2 -4 — County and City Initial and Additional Priorities 27 Figure 2 -5 — Example of Road Diet Application 40 Figure 2 -6 — Examples of Cycling Facility Design Alternatives 42 Figure 2 -7 - Map Excerpt from Existing & Proposed Signage Strategy for Lake Erie Waterfront Trail and Sunset Drive in the Port Stanley area. 46 Figure 3 -1 — Overview of the Five -Step Network Development Tool from the ATI 62 ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 iii AYLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN 1 0 'AAS BACK ND The Elgin -St. Thomas Cycling Master Plan was initiated in October 2013 and builds upon information gathered and prepared for the Elgin -St. Thomas Active Transportation Initiative (ATI) (completed in February 2012) — please see Appendix A for a copy of the ATI final report. The ATI presented background information, a high -level active transportation network, recommended next steps and a summary of the in -depth consultation process (see section 1.2) that laid the ground work and established the need and support for future community investment in active transportation. Following the adoption of the ATI strategy, input was received from County, City and municipal staff regarding active transportation facilities and routes suggested a need to establish a cycling network development and phasing strategy. Elgin -St. Thomas Public Health in partnership with the County, City and local municipalities determined that a cycling specific master plan should be developed to serve as a blueprint for future bikeway planning, design and implementation. To complete this assignment the County, City and municipalities retained MMM Group to undertake the development of the Cycling Master Plan. The process used to develop the master plan is presented in Figure 1 -1. Project Initiation, Review of ATI Network Concept & Identification Potential Route Modifications Identification of High Priority ■ Routes for Implementation & Field Assessment Determine Route / Facility Type Feasibility Assessment & Prepare Draft Cycling Implementation Plan Finaliz. .Zinc Maste c.:.. °ElginRs COtbd;b90 Figure 1 -1 — Elgin - St. Thomas Cycling Master Plan Development Process CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 1 YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Five key objectives were identified which have helped to shape the development of the master plan as well as key components / outcomes of the network. Figure 1 -2 illustrates the Cycling Master Plan objectives that were established by the study team to guide the development of the cycling network, priorities, policies and initiatives. They were also used to establish key components of the master plan report which are referenced in the figure. Build upon the ATI and other projects undertaken by the City and County (see Section 2.2) connectivity to key destination (see section 2.3) responsibilities for design, implementation maintenance (see section 3.1) Identify funding and partnership opportunities (see section 3.1) Figure 1-2 — Summary of Master Plan Objectives The master plan study was led by a Technical Advisory Committee (TAC) comprised of Public Health, County, City and area Municipal staff who brought to light the key technical issues and realities of the municipal jurisdictions to inform the confirmation, deletion or refinement of proposed routes and facilities as identified in the ATI. Their input as well as comments and suggestions gathered from members of the public led to the development and confirmation of a proposed cycling network comprised of routes, facilities, solutions and priorities that will be used as a guide for Elgin -St. Thomas in the future. 2 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 t #Act!IfeErs, ::. csfodcb90 IVIALIAHODE The Elgin -St. Thomas ATI was initially undertaken by Elgin -St. Thomas Public Health in partnership with the Active and Healthy Communities Partnership to understand the existing level of public interest in active transportation, as well as opportunities and concerns with developing and implementing an active transportation network County -wide. Through the process it became clear that residents and visitors were supportive of the initiative and future investment in active transportation facilities and opportunities. The outcome of the ATI was a long -term strategy to develop a pedestrian and cycling supportive environment that encourages active forms of recreation and transportation while promoting the importance of active lifestyles for residents and visitors of the County, City and local municipalities. It was the involvement of Councillors, stakeholders, interest groups, local developers and members of the public that guided the development of the strategy and helped to establish community driven promotion, implementation and momentum. e Transportation The following sections provide some additional details / highlights from the Active Transportation Initiative that the Cycling Master Plan is intended to build on: The ATI network was used as the basis in the refinement, removal and addition of proposed cycling routes and facilities based on a more detailed assessment supplemented by field investigations to confirm feasibility; The information / input gathered as part of the robust consultation strategy informed refinements to the cycling network and helped to identify trends and opportunities that guided the development of recommended initiatives and processes; and The proposed implementation techniques and approaches are revised and reinforced where appropriate to establish more realistic solutions / approaches to facilitate the implementation of the cycling network. #ActiveE ginBikes Advb(70 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 3 As a means of gathering input from the public on current transportation trends and future wants / needs, an online questionnaire was developed and hosted between April 2012 and September 2012. Close to 800 responses were received across the County. The high response rate was due in large part to the active role Elgin -St. Thomas Public Health played in promoting the questionnaire. Figure 1 -3 illustrates the geographical distribution of respondents. The questionnaire, though not statistically valid, provided the study team with useful information and input regarding options on active transportation (including walking and cycling) throughout the County. The results suggested that respondents most frequently use a motor vehicle to get to and from work or school (approximately 4 days a week) followed by a walking (approximately 2.5 days a week) and cycling, transit or carpooling 1 day per week. 1 households do not own a car. Of those who do not own a car, 50% cannot afford or choose not to own a vehicle and 50 cannot drive due to disability. Cyclists include people of all ages and abilities. 4 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveE ginBikes 0546C3Cbc)0 Respondents indicated that nearly 65% of residents have a dally no/commute of 10 km or less. Research indicates that trips of less than 10 km are ideal candidates for active transportation. Therefore, in Elgin-St. Thomas there is high potential to increase walking and cycling to and from work or school. Respondents were asked to indicate their reasons for cycling trips. 69% said they cycle for active recreation, 37% for active destination oriented trips, 18% for active commuting and 7% for active workplace travel. Personal level of comfort varied depending on the facility type. Respondents indicated that they were most comfortable walking, running or jogging on multi- use trails (53A%) followed by cycling on roads with bike lanes or paved shoulders (49.7%). Respondents indicated that they are very uncomfortable cycling on roads without bike lanes or paved shoulders, demonstrating a growing demand for dedicated cycling facilities. Reasons for Cycling Trips This conclusion was further supported as respondents indicated that the greatest influence in increasing ircreasing AT is the provision of more infrastructure such as multi-use hiking and cycling trails as well as on-road bike lanes or paved shoulders. 4 days / week 2.5 days / week 1 day/week #ActiveEiginBikes Advb(70 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 5 Existing (km) Proposed (km) YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN The Elgin -St. Thomas Active Transportation Initiative (ATI) built upon previous active transportation work completed by the City of St. Thomas, County and the Local Municipalities and included recommendations for an Active Transportation Network consisting of connected on and off -road routes across the rural areas and urban centres of the County. An eight step process (see Figure 1-4) was used to develop a high -level active transportation system which included a comprehensive consultation strategy. One of the key inputs into the development of the recommended Active Transportation Network was a set of route selection principles. These included: Responsive to User Needs Context Sensitive Sustainable Cost - Effective Connected and Linked Visible Integrated Attractive & Interesting Diverse Table 1.1 summarizes the proposed ATI Network by Facility Type as documented in the 2012 ATI report. For maps of the suggested facilities types for each of the network routes refer to the 2012 ATI Final Report Maps 3.5 to 3.9 (see Appendix A). Table 1.1 — Summary of Existing and Proposed Active Transportation Facilities presented in the ATI Bicycle Lane 8.2 25.2 Signed -only Cycling Route 109 5 (3) 230.3 Paved Shoulder 10.3 175.2 Multi -use Trail (1) 8.4 (2) 64.9 51.7 513.7 33.4 339.8 185.5 73.3 565.4 (1) Total length of Multi -use Trail does not include Elgin Hiking Trail and Catfish Creek Conservation Authority Trail (2) Includes those sections of existing multi -use trail considered to be critical to the Active Transportation Network (3) Includes portions of routes currently recognized as on -road cycling routes though no signage has been implemented 6 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 Figure 1 -4- Eight -Step Network Development Process used for the ATI eve op ou e Selection Principles Undertake Field Investigation Determine Draft Facilit Toes Prepare Cost Estimate #A ct-ve £; AC G IVIALIAHODE The ATI outlined four tools which made up components of a high -level implementation plan: A Coordinated Approach; 2. A Five -Step Network Implementation Plan; 3. Outreach and Promotion; and Performance Measures. The implementation plan and the tools identified were used as building blocks for the Cycling Master Plan recommendations related to implementation (see section 3.0). An explanation of each of the four tools follows: A Coordinated Approach A successfully implemented master plan requires champions, partnerships and leadership at the County, City and Local Municipal levels. Maximizing participation and removing obstacles to the flow of information between participants are two of the main objectives in managing implementation. A suggested reporting structure for staff at all of the levels of government as well as key stakeholders, agencies and interest groups was identified for consideration, adaptation and adoption. The Cycling Master Plan further reinforces and provides some suggested revisions to this structure to facilitate the implementation of the network and route priorities (please see section 3.1.3). A Five -Step Network Implementation Process The ATI outlined a step -by -step approach for confirming the feasibility of specific routes at the time of implementation (see section 4.3.2 of the ATI). It was intended to assist County, City and Local Municipal staff from affected departments to work together, to share information and move a project forward from planning to design and development. Outreach and Promotion The ATI identified the need for promotion and outreach initiatives to complement the active transportation infrastructure. The strategy identified initiatives in four categories which can be organized into the "Four Es ": Education, Encouragement, Enforcement and Evaluation. #ActiveE ginBikes Advb(70 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 7 E uc ton Education can have a positive influence on the behaviour and attitudes of pedestrians, cyclists, motorist and the general public to produce safer conditions for all and provide incentives to encourage more AT use. Suggested education and encouragement opportunities were identified and initiated following the completion of the ATI. These are documented in section 1.2.4. Encouragement Encouragement can be accomplished through Community -Based Social Marketing (CBSM). CBSM is a practical approach that stresses direct contact among community members and focuses on removing barriers that prevent people from changing their behaviour. CBSM can involve five steps: 1. Identification of desired behaviour change; 2. Identification of barriers; 3. Design of a program; 4. Piloting of the program with a small segment of the community; and 5. Evaluation and improvement of the program on an ongoing basis during implementation. Enforcement Enforcement can encourage users of the network to be aware of their rights and responsibilities which in turn can be an important factor in reducing incidents that cause property damage, injury or death. To strengthen the effectiveness of enforcement the Elgin -St. Thomas Public Health, County, City and municipalities were encouraged to work with the Elgin County OPP, Aylmer Police Services and the St. Thomas Police Service. Evaluation Evaluation of the network and facility and program implementation is essential to refining the delivery of active transportation. Regular monitoring through performance measures enables planners, designers, and engineers to remain informed and assist staff in making appropriate decisions about priorities, use, and facility type, etc. A set of performance measures were recommended as part of the ATI which were reviewed and revised to form a suggested approach to performance and route evaluation (please see section 2.4.5 for additional details). 8 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiveEigin kes CS CQ 0 IVIALIAHODE Since the completion of the ATI, several building blocks have been put in place which lay the ground -work for the creation and promotion of a more pedestrian and cycling supportive environment across Elgin -St. Thomas. The following provides an overview of the infrastructure and promotion / outreach initiatives which have been implemented between the completion of the ATI and the initiation of the Cycling Master Plan. Infrastructure Elgin -St. Thomas has moved forward with the implementation of several segments of the ATI network including some paved shoulders, Share the Road signage, bicycle lanes in some urban locations, the design and development of municipal bike racks as well as the promotion and realignment of the Waterfront Trail. In 2013, Parkside Collegiate and the Healthy Communities Partnership joined forces in the development, production and sale of custom bike racks as a means of providing local students with the opportunity to hone their skills while contributing towards making their community more cycle - friendly. The school committed to making 50 racks with customized business name plates that can accommodate 2 -4 bikes at a time. Promotion & Outreach 0 Active E_ge A County and City -wide community based coalition supported by the Province of Ontario and Elgin -St. Thomas Community Foundation. The coalition is made up of members from the City of St. Thomas, Elgin -St. Thomas Public Health, Elgin County Economic Development & Tourism, East Elgin Community Complex, Ontario Early Years Elgin- Middlesex- London, West Elgin Community Health Centre and YWCA St. Thomas - Elgin. #ActiveE ginBikes Advb(70 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 9 Ca zens 4 Active r sport t o : Residents passionate about active transportation have formed the Citizens 4 Active Transportation. This local citizen based organization brings together people with a common interest in raising awareness regarding healthy lifestyles as well as active transportation alternatives. A Facebook page has been generated and monthly meetings are held the first Thursday of every month. Active E_ by : In 2013 the Active Elgin Website was launched and is now a key resource for residents and visitors interested in active transportation. The website is a hub of information for cycling and active transportation initiatives such as the Share the Road Public Safety Campaign and provides numerous resources such as the Active Elgin Sports, Recreation & Leisure Guide, a calendar of upcoming events, physical activity and sedentary behaviour guidelines, links and local contact information for subsidies such as the Canadian Tire Jumpstart Program and KidSport Ontario Grant, biking, walking and running safety videos, links to the Map My Ride online mapping tool and the Elgin -St. Thomas Hiking and Cycling Trail Map. Active ranspo ation Technical Committee (ATTC): In 2013, the ATTC Committee established a terms of reference and developed a mandate to assist municipalities to implement active transportation projects and to track the implementation of the Active Transportation Initiative. The membership consists of local municipal staff that are responsible for roads, sidewalks, trails, and cycling facilities. Members provide local insight and expertise on active transportation related matters and work collectively to support the implementation of the Active Transportation Initiative. An Elgin St. Thomas Public Health staff member acts as the Chair person and as the liaison between the ATTC Committee and the Healthy Communities Partnership. E_ =Ste Thomas Healthy Commuts Partnership° A fundamental piece of the promotion and education of active transportation throughout Elgin -St. Thomas. In Spring of 2014 the Partnership launched a Share the Road Campaign with the goal of raising awareness and support for safe cycling, healthy lifestyles and to encourage active transportation. The Active Elgin Website reminds cyclists and motorists to safely share the road and provides information on the rules of the road for both user groups. In addition to the community campaign, the Healthy Communities Partnership is hosting community events such as the 2014 Elgin -St. Thomas Bike Summit and Family Bike Festival. 10 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveE!g kes CS CQ 0 IVIALIAHODE The ATI was developed to help guide decision making and to identify tools and policies necessary to support the implementation of a County -wide active transportation strategy. It is important to note that while the Active Transportation Initiative Strategy established the foundation for future active transportation planning and design, the cycling master plan provides Elgin -St. Thomas with clearer directives, confirming the feasibility of proposed routes and identifies priorities and initiatives to guide implementation. The reasons for this distinction clearly highlight the differences in the development of a strategy versus a master plan. The purpose of the Elgin -St. Thomas Cycling Master Plan is to address the growing demand and interest in cycling specifically and build on the work that was completed for the ATI in 2012 through the... Refinement of the Cycling Network Concept in the ATI and confirmation of a County -wide cycling network; Recommended Cycling Facility Types for proposed network routes, based on the most current provincial design guidelines; Identification of high priority projects and implementation costs; and Consideration for maintenance requirements and costs. The master plan is guided by a high -level vision that is intended to be achieved through the initiatives, priorities and recommendations identified in the Cycling Master Plan. The vision builds on the AT vision established for the ATI and provides a cycling specific focus for future design and development. To create and improve active transportation and active recreation opportunities throughout Elgin -St. Thomas for residents and visitors of all ages and abilities. #ActiveE ginBikes Advb(70 10 To connect key community destinations found in the Elgin -St. Thomas rural areas and urban centres through a system of improved cycling opportunities for residents and visitors of all ages and abilities. CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 11 YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN tr) .o - . - The Elgin -St. Thomas Cycling Network was developed using a seven -step development process. The process was established based on the premise of building on the findings of the Active Transportation Initiative as well as emerging trends, input and context sensitive considerations identified by the Active Transportation Technical Committee, members of the public as well as representatives from Active Elgin and staff from the Elgin -St. Thomas Public Health. Figure 2 -1 illustrates the seven steps that were used to refine previous work completed, establish the cycling network and prioritize the linkages. rk t& entify Modifications Review with ATTC & Public Review Revisions & ycling Master Plan Resort Confirm cility Types Field Assess Routes & Highlight ' Figure 2 -1 — Seven -Step Cycling Network Development Process Finalize Cycling Master PI 12 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 A more detailed description of steps 1 through 5 follows. Additional details about steps 6 and 7 are found in section 3.0. IVIALIAHODE Ste. 1 Objective: To undertake an assessment of the network concept prepared for the Active Transportation Initiative and assess the proposed linkages to determine their applicability as part of the cycling master plan. Through additional field investigation, route analysis and ongoing discussions with staff from Elgin -St. Thomas Public Health, the County, City and local municipalities a number of cycling route modifications were proposed for consideration. Some examples of the potential revisions and additions to the network are illustrated on Figure 2 -2. 0a SUGGESTED ACTIVE TRANSPORTATION FACILITY TYPES MAP 3.T ELGIN ST THOMAS CONTEXT Legend Facility TYVas Other Figure 2-2 — Sample Potential ATI Network Revisions for the Cycling Master Plan #ActiveE ginBikes Advb(70 Remove Flemming & Battery Line Add Lake View Line (Currie Road to Dunborough Road) Remove Dunborough Road, Furnival Road and Shaleton Line Remove Mill Road Remove Ron McNeil and focus on George Street and Ford Road 6. Add Imperial Road between Aylmer and Nova Scotia Line 7. Remove Richmond Road (Vienna Line to Heritage Line) 3. Improve connection between Aylmer and Tillsonburg 0. Add abandoned railway (Staffordville to Port Burwell) 0. Realign Waterfront Trail Route to Glen Erie Line CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 13 Ste • 2: Objective: To gather additional input from the Active Transportation Technical Committee regarding potential revisions, additions and deletions to the original Active Transportation network. On November 12th, 2013, the study team facilitated a study kick -off meeting / workshop. The meeting / workshop was used to undertake a more detailed review of the route network concept from the Active Transportation Initiative using a set of route selection criteria and to identify potential priorities to be reviewed and addressed over the course of the study. The route selection criteria used by the committee to review the ATI network are presented in Table 2.1. Table 2.1 — Route Selection Criteria used to Assess the ATI Network Connected Linked The Active Transportation Network should link communities and important destinations throughout Elgin -St. Thomas such as commercial, employment and residential areas, community centres, leisure, recreation and tourist destinations, parks, schools, etc. The broader Active Transportation Network should link directly with neighbouring municipalities' existing or proposed network routes at the county boundary. At the local municipal level, the broader Active Transportation Network should have the ability to link to local routes. Active Transportation routes should cross major barriers such as railways, highways, major arterial roads, valleys and rivers, etc., at appropriate locations. `isible Active Transportation routes should be a visible component of the transportation system. Spacing between routes / route densities should relate to the geography and settlement patterns in Elgin -St. Thomas. ntegrated The Active Transportation Network should be integrated with other modes of transportation, particularly public transit. Routes should provide access to existing and planned transit hubs. 14 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiveE!g kes CS COD 0 IVIALIAHODE #ActiveE ginBikes Aco)(70 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 15 Attractive Interesting • AT routes should take advantage of attractive and scenic areas, views and vistas. They should provide users with the opportunity to experience and appreciate the natural and cultural heritage assets throughout Elgin -St. Thomas. Diverse The Active Transportation Network should provide a diverse on and off -road walking and cycling experience throughout Elgin -St. Thomas. The Active Transportation Network should appeal to a range of user abilities and interests, which requires different facility types in different locations. Responsive to User Needs • Reducing risks to users and providing comfortable facilities should be key considerations when selecting routes for the Active Transportation network. The confidence and acceptance of the network can be instilled in users by reducing real and perceived risk. To reduce user risk and promote user safety, routes should be selected and designed in accordance with established /accepted guidelines and Best Management Practices. User safety should not be compromised in the interest of minimizing initial construction or ongoing operational costs. Where this is not feasible, alternate routes should be sought. Routes should be appropriately signed to communicate the level of accessibility so that users can make their own decision about use based on their personal ability. Context- Sensitive • Facility design for individual Active Transportation routes should follow widely accepted guidelines but may also be modified to respond to the immediate surroundings. Innovative and emerging designs should be considered in appropriate locations. Sustainable • Sustainability should be a key consideration in the alignment, design and selection of materials for on and off -road Active Transportation routes. Cost- Effective • The cost to implement and maintain the AT network and supporting facilities and amenities should be phased over time and designed to be affordable and appropriate in scale for Elgin -St. Thomas. Opportunities for partnerships with other levels of government and outside organizations should be pursued wherever possible for the purposes of implementing, operating and maintaining the AT network. #ActiveE ginBikes Aco)(70 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 15 The criteria used to refine the ATI network were used by the study team to identify priorities for the cycling network and are intended to be used as Elgin -St. Thomas Public Health, the County, City and local municipalities proceed with the implementation of the plan, the selection of future priorities as opportunities arise and updates/ revisions to the network. The following provides an overview of some of the comments received during the workshop and used to refine the network identify potential route priorities. Removals: Furnival Road from Talbot Line to Rodney Dunborough Road from Talbot Line to the north county boundary Shackleton Line and Thomson Line from Currie Road to Iona Road Walnut Line, Willey Road and Erin Line from Iona Road to Fingal Line Roberts Line from Quaker Road to Yarmouth Centre Road Vienna Line and Brown Road from Richmond Road to Nova Scotia Line College Line from Springfield Road to Springer Hill Road The combination of Clachan Road, Fleming Line and Blacks Road from Queens Line to the north county boundary Mill Road north of the abandoned railway line (CaSo Line) to the north county boundary Proposed trail in west Alymer from Talbot Line to Brook Line (use Caverly Road) Remove Lake Shore Line east of Stafford Road — the road has been closed due to shoreline erosion and it is necessary to route up to Glen Erie Line Additions / Oppol unit dnities to Consider: Add the abandoned railway line from Port Burwell towards Tillsonburg (to the county boundary in northeast Bayham Township) Consider Lakeview Line and Dunborough Road west of Currie Road to Talbot Line Yarmouth Centre Road, Willsie Bourne and Glanworth Drive from Edgeware Line to Belmont Road Edgeware Line from Highbury Avenue to connect with Glencolin Line northeast of Aylmer Treadwell Street, Caverly Road, Brook Line and Rogers Road; route to link Aylmer to Springwater Conservation Area 16 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiveE!g nBikes Advb90 IVIALIAHODE The combination of Fath Avenue, John Street, Melanie Drive, Elk Street and Victoria Street in Alymer Springfield Road from Glencolin Line to Ron McNeil Line Glen Erie Line from Stafford Line to Plank Road The combination of Plank Road, Light Line, Tollgate Road, Jackson Line and County Road 55 / Bayham North Boundary Road from Port Burwell to Coyle Road N t work Priorities: Waterfront Trail route along the entire north shore of Lake Erie from the east county boundary to the west county boundary Sunset Drive from Elm Street to Port Stanley Brouwers Line from Quaker Road to Springwater Road (has been scheduled for rehabilitation / reconstruction in the short term) Lakeview Line west of Fingal Line (has been scheduled for rehabilitation / reconstruction in the short term) Park Avenue from Elm Street to Warehouse Street (St. Thomas) Forest Avenue from Ross Street to Highview Avenue (St. Thomas) McIntyre Street and Moore Street from Ross Street to Centre Street (St. Thomas) Burwell Road from Ron McNeil Line to South Edgeware Road (St. Thomas) "Rail with Trail" from Elm Street to Kains Street in west St. Thomas Axford Parkway from Lake Margaret Trail to Fairview Avenue (St. Thomas) Raven Avenue and Peach Tree Boulevard from Fairview Avenue to Elm Street (St. Thomas) In addition to the input received, County, City and local municipal staff also provided with study team with available roadway data which was used to inform the analysis undertaken for Step #3. Details regarding the data received are identified in the description of Step 3 below. #ActiveE ginBikes Advb(70 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 17 Step 3: Objective: To review, confirm and revise as necessary the appropriate facility type for each of the proposed cycling routes. Using the input received during and following the stakeholder workshop, proposed as well as revised facility types were identified. The study team used the facility selection process identified in Ontario Traffic Manual Book 18 to undertake the assessment. Table 2.2 identifies the steps taken to review the ATI proposed facility types. Table 2.2 — Overview of OTM Book 18 Facility Selection Tool Collect and review existing and future AADT volumes and 85th percentile motor vehicle operating speeds; Plot on Nomograph; and Identify bicycle facility options. Other factors could include: Function of street or highway Collision history Sightlines Level of Cycling Use Function of Route within Network On- Street Parking Cost / Available Funding Justify decision based on results from Steps 1 and 2 plus application of sound engineering judgment; Identify design enhancements; and Document rationale Additional information / data received from the County, City and municipalities including volume, surface width, shoulder width, posted speed, parking restrictions and network priorities, was used to inform Step 2 of the Facility Selection Process. In some cases, the proposed linkage and facility type were revised based on the information which was provided. In other cases, due to context specific considerations the linkage was suggested for removal from the network. The following are examples of the possible outcomes of this exercise. 18 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiveEigi kes CS CQ 0 IVIALIAHODE eVIS Ass um t o se DRAFT FOR SC SF MARCH 2014 85th percentile operating speeds are 10- 15km /hr. faster than posted speeds on rural roads, 5- 10km /hr. faster than posted speeds on urban roads Assume AADT volumes on local roads are lower than County roads in rural areas (where no data has been provided) #ActiveE ginBikes Advb(70 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 19 m'bviseiMa a a a STEP 1 of 3 Desirable Cycling Facility Pre e ection Nomograph Rural Suburban Urban 85th Percentile Motor Vehicle Operating Speed (km/h) 0 1 2 3 4 5 6 7 8 100 80 70 60 40 30 20 18 0 '711111Z7. = 0 .,.... _ ,tEth \ .. ''''''....-..........:..)11h,,„..,. _ - ......-""""""""'''''''''UN, - --. . ''''"""'""'"'""""111111,4„...„„ 10 11 12 13 14 >15 b <• Consider Designated 4: 6q (.0 Cycling Operating Space Paved Shoulders - Exclusive Bicycle Lanes -10. Separated Bicycle Lanes/ Cycle Tracks 2 3 4 5 6 7 8 9 10 11 12 13 14 Average Daily Traffic Volume (for 2 lane roadways, one in each direction) (Thousands) 20 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 >15 100 90 80 70 60 50 40 30 20 10 #ActiveElginBikes AcopPO AYLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN 2 of 3 = Other Factors for Consideration: Existing paved shoulders (approximately 0.6 to 0.75m wide) Generally long / good sight lines High volume road with low posted speed Rural land-uses and surrounding areas Key cyclist connection for touring purposes Direct connection to urban areas within the County CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 21 M' bviseiMaffty a Zot) ram i&ro Step 3 of 3 =Justify Final Decision and Identfy Revisions or Enhancements: Recommendation: Application of wider Paved Shoulder with supplementary green bike route signage and share the road signage due to known high operating speed on the roadway SHARE THE ROAD Travel Lane LBLffe 3.0 - 3.75 m Opernna '0.5m- 1.5m m 2,0+ m 014,4.e, Sbcd.dEq- 0.5 m Signed Bicycle Route with Buffered Paved Shoulder 22 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 Travel Lane :3,0 - 3,75 m yea Shculder.sr, 12-1,5m 0,5m Signed Bicycle Route with Paved Shoulder #ActiveElginBikes AcopPO " \\ \\,1$ \\ \ \ \ o a Assumption 85th percentile operating speeds are 10- 15km /hr. faster than posted speeds on rural roads, 5- 10km /hr. faster than posted speeds on urban roads Assume AADT volumes on local roads are lower than County roads in rural areas (where no data has been provided) ActiveElginBikes ACOD(70 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 23 YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Removal of Facility Type' Richmond (County Road 43) from John is Lin t rit L STEP l of 3 Desirable Cycling Facility Pre-selection Nomograph Q 2 3 4 5 t? 100 90 Rural 80 Subur " —r Urban 50 40 30 85th Percentile Motor Vehicle Operating Speed ( krih) 9 10 11 13 14 >15 nsid red® hared Lane Markings de Curb Lanes and Lanes 4 ons an Alternate oad or Separated Facility such as - Active Transportation Pathway in Boulevard lied Shoulders F — arse s /Cycle Tracks Consider Designated Cycling Operating Space - Paved Shoulders = Exclusive Bicycle Lanes -* Separated Bicycle Lanes/ Cycle Tracks 2 4 5 6 7 3 9 10 11 12 13 14 Average Daily Traffic Volume for 2 lane roadways, one in each direction) (Thousands) 24 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 00 1 60 40 30 20 10 AYLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Removal of Facility Type: Richmond (County Road 43) from John Wise Line to Heritage Line teo 2 of 3 = Cher Factors for Cm ider t : Existing pavement width of 7.2m with an existing paved shoulder of 0.5m Considered a scenic route with topographic variation Key north -south connection Linkages to local municipal destinations in the east Step 3 of 3 = J ustify Fin,_ _ D -ci io any _ a t : Revisions or E ha ;em, • Operating speed of vehicles is higher than posted speed Topographical variations cause sightline issues History of collisions between motor vehicles Recommendation: to be removed from the network and will not be identified as a cycling linkage as part of the Elgin - St. Thomas Cycling Master Plan network. Cyclists may choose to use this connection but it is not recommended as a route within the network. #At oft CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 25 YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Step 4: Objective: To examine and assess the revised routes in the field and to identify potential priority locations along the network. Between October 2013 and May 2014 the study team undertook a number of days of field investigation at key locations along the proposed Cycling Network. During the field investigation the study team gathered information including photographs, GPS waypoints, inventoried existing signage and route characteristics. Figure 2 -3 provides a snapshot of the database of route and GPS waypoint information that was gathered. The information gathered in the field was supplemented by a desk -top exercise using Google Earth streetview as well as high - resolution mapping and measurements from elginmapping.ca. Using the information gathered, the study team undertook a review of potential priority locations as part of the Cycling network. Two questions were asked as party of this exercise — what are the highest priorities and what is reasonable to accomplish in the short-term? Field Asse Routes & Highlight Priority Location Figure 2-3 — KIVIL Uverlay of Field VVork Route and GPS VVaypoints Some key considerations included areas with current high cycling demand, noted routes (e.g. Waterfront Trail route), establishing key corridors / spines, connecting important destinations (especially in urban areas), current capital forecast (add cycling facilities as part of scheduled projects) and cost. Findings provided the study team with suggested priority projects which informed the development of cycling specific priorities. These priorities build on initial priorities identified by the Active Transportation Technical Committee. Figure 2-4 illustrates some of the initial priorities and Table 2.3 provides a summary of the linkages. 26 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 Figure 2-4 — County and City Initial and Additional Priorities Table 2.3 — Summary of Potential County and City Initial and Additional Priorities Waterfront Trail Route from the eastern county boundary to the west county boundary Sunset Drive from Port Burwell to St. Thomas IVIALIAHODE Establish connection from west St. Thomas to London Establish a connection between St. Thomas and Aylmer A north -south connection from the lake Erie shoreline to London, using rural roads between St. Thomas and Aylmer (e.g. consider Yarmouth Centre Road) a tiona Sunset Drive heading south from the St. Thomas Establish a connection to the north part of the city (e.g. using Burwell Road) Forest Avenue, Park Avenue, new "rail with trail" in the west end, and connect this with a southern route using Axford Parkway, Raven Avenue and Peach Tree Boulevard Same as those identified at the county -wide level ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 27 Ste • 5: Objective: To undertake a review of the revised cycling network and potential cycling priorities with the Active Transportation Technical Committee and members of the public. Between March and May 2014 study findings were reviewed with the Active Transportation Technical Committee and members of the public. Their input was gathered and was used to refine the study findings and further confirm the proposed cycling network. The following table is a summary of the consultation activities undertaken and some of the input received. Table 2.4 — Summary of Consultation Activities & Input Received Date: March 28th — 30th, 2014 Time: Staffed Display Booth at the St. Thomas Home Show Location: Timken Centre, St. Thomas, ON Date: May 28th, 2014 Ti ne: 9:00 a.m. — 11:00 a.m. Location: St. Thomas Public Health Boardroom Earth Day Celebrations in Aylmer (April 22, 2014) West Elgin Community Health Fair (May 28, 2014) Move route in Dutton /Dunwich back to Talbot Line east of Dunborough Road; Converting the old CaSo rail line to a trail is a great idea; Need more access to the beach in Port Stanley; Good cycling routes; Fruit Ridge Line east of Sunset Drive, Ferguson Line and Crossley Hunter Line, Fairview Avenue (St. Thomas); Abandoned railway line between Port Burwell and Tillsonburg Do not use Thomas Line from Iona Road to Talbot Road. Dutton /Dunwich is in the process of closing this short section of redundant road Add Pleasant Valley Road from Quaker Road Springwater Road, and Springwater Road from Pleasant Valley Line to Conservation Line Change the implementation phase for Ferguson Line from medium term to long term At the Aylmer Earth Day celebration the turn -out was small but excellent discussion was undertaken with some residents about the benefits of the plan At the community health fair turn- out was small but more support was gained by the addition of some new Citizens4ActiveTransportation members 28 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE South Edgeware east of Burwell Road - better signs and better maintenance There were several requests for single track, varied terrain trails for mountain cycling Hydro corridor from South Edgeware Road and Highbury Avenue to Ron McNeil Line is a good spot for a trail route, residents are awaiting the pathway planned for the Burwell Road Park area Add Dalewood Road north of South Edgeware Road Ron McNeil Line used by cyclists and runners between St. Thomas and Aylmer Old railway line west of St. George Street. (parallel to Centre Street) used to be a great cycling connection, and has recently been converted to a municipal parking lot. Change the facility type on Colborne Street from Warren Street to Charlotte Street from proposed bike lane to proposed signed cycling route with the urban shoulder / edgeline treatment. P !vale- '� ��.000000�=oo At both events attendees were asked to provide their input on where they like to cycle. The responses provided reinforced the proposed routes captured on the mapping. ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 29 Using the network development process identified in section 2.1, a number of revisions and refinements have been made to the original ATI network to form the proposed cycling network. Key updates have been made in the form of additions, deletions and revisions. Table 2.5 provides an overview of the intent of each of these proposed changes. Table 2.5 —ATI Network Update Definitions ions evisions Routes that have been included in the cycling network that were previously not identified as part of the ATI network based on opportunities which have become available since the finalization of the ATI as well as capital works initiatives which have been identified in the County, City or local municipal budget. Routes which have been removed from the original ATI network and have not been included in the cycling network. Routes may have been removed due to context sensitive characteristics highlighted through field work or technical input received from the steering committee. Alternate routes or facilities types that have been identified for routes that were originally identified in the ATI based on additional information gathered from the steering committee or through field work undertaken. The proposed network is illustrated on Maps 1 through 9. The routes identified as the confirmed network can be compared to the ATI network mapping to highlight some of the additions and deletions. Some examples of the additions and deletions are presented below: Addition: Abandoned railway line from Port Burwell towards Tillsonburg Plank Road from Port Burwell to Straffordville Imperial Road from Nova Scotia Line to Aylmer Quaker Road from Dexter Line to Elm Line Fruit Ridge Line and Pleasant Valley Road from Sunset Drive to Springwater Road Edgeware Line and Glencolin Road from Highbury Avenue to Springer Hill Road 30 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) 0 2.5 5 10 15 20 Km TO BOTHWELL AND T TECUMSEH PARK TO LONDON TO LONDON BRADISH ROA BELMONT AVON DRIVE YORKE LINE O WILSON IIN� 2 CROSSLEY HUNT LYONS LINE CONNECTIVITY TO OXFORD CENTURY LINE COUNTY & TILLSONBURG CEN _.._. USING ROUTES ILLUSTRATED _ IN THE OXFORD COUNTY TRAILS MASTER PLAN (2014) TO TILLSONBURG 0 FINGAL WILDLIPE MANAGEMENT'.. F ?G AREA WEST LORN TO CHATHA JOHN E. PEARCE WARWICK PROVINCIAL PARK CONSERVATION AREA PORT STANLE. Suggested realignment of the Lake Erie Waterfront Trail route. Use Lake Line and Iona Road (south of Talbot Road) between Scotch Line and Iona Road instead of Scotch Line and Fingal Line. TO BLENHEIM & CHATHAM RT ASGOW L A K E E R I E 00VDONK PROPERTY, CEDAR BEND PROPERTY PORT BRUCE PROVINCIAL PARK PORT BRUC BOSSUVT PROPERTY PORT'BURWEL PROVINCIAL PAR PORT BURWEL DRAFT JUNE 2014 TO PORT ROWAN ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 1 PROPOSED FACILITY TYPES ELGIN COUNTY Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail am am Proposed Bike Lane Proposed Paved Shoulder am am Proposed Signed Route Proposed Signed Route with Edgeline (Urban Shoulder) Proposed Signed Route with Sharrow Other Catfish Creek Conservation Authority Trail' Kettle Creek Conservation Authority Trail Lake Erie Waterfront Trail Route Local Road Collector Road - Arterial Road Highway -- Railway Connection Catfish Creek Conservation Authority Property Kettle Creek Conservation Authority Property Park Lakes and Watercourses Municipal Boundary MP3PA G1TO Note: 1. Cycling may not be permitted on some destination trails. ON �® ■ fE�$2 R`t`�UPEN '-'J"SPACE Z Z' tTs RODNEY 0 0.125 0.5 - Kilometres N Cllr FG W E T4OR WEST LORNE 0 0.125 0.5 - Kilometres tv scAx TO BOTHWELAND THE TECUMSETH PARKWAY TO CHATHAM;' TO BLENHEIM AND CHATHAM LAKE ERIE DRAFT JUNE 2014 0 1.5 3 6 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 2 PROPOSED FACILITY TYPES WEST ELGIN Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane kkkkkkkk.., Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail AccA Proposed Bike Lane ,kk ,ke Proposed Paved Shoulder AccA cc. Proposed Signed Route Proposed Signed Route with Edgellne (Urban Shoulder) Proposed Signed Route ith Sharroev Other Local Road Collector Road - Arterial Road Highway SSchool Park Lakes and Watercourses 7 Municipal Boundary MILLER DUTTON 0 0.125 0.5 Kilometres DUTTON /DUNWICH WEST'ELG LAKE ERIE DRAFT JUNE 2014 0 1.25 2.5 5 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 3 PROPOSED FACILITY TYPES DUTTON /DUNWICH Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane ttt Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail Proposed Bike Lane ttt tte Proposed Paved Shoulder ca. Accu Proposed Signed Route Proposed Signed Route with Edgellne (Urban Shoulder) Proposed Signed Route ith Sharrow Other Local Road Collector Road - Arterial Road 4D School Park Lakes and Watercourses Municipal Boundary ? x I -GROUP SOUTHDEL DRIVE TO LONDON TO LONDO CLINT SOUTHWOLD GIN SCOTCH DRAFT JUNE 2014 LAKE ERIE ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 4 PROPOSED FACILITY TYPES SOUTHWOLD Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane kkkkkkkkkkk Existing Paved Shoulder Proposed Routes Proposed Signed Route Other Proposed Multi -Use Trail Proposed Sig Route Local Road with Edgellne Proposed Bike Lane (Urban Shoulder) Collector Road kkk kke Proposed Paved Shoulder — wro posed h ev Signed Route Arterial Road ith Sarro Highway School Park Lakes and Watercourses Municipal Boundary € ? x -GROUP DRAFT JUNE 2014 ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 5 PROPOSED FACILITY TYPES ST. THOMAS Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane - Existing Paved Shoulder Proposed Routes Proposed MuItl -Use Trail Proposed Bike Lane Proposed Paved Shoulder - Proposed Signed Route Proposed Signed Route with Edgellne (Urban Shoulder) Proposed Signed Route - with Sharrouv Other Local Road Collector Road - Arterial Road Highway ® School Park Lakes and Watercourses =MUnlcipal Boundary Mt n- GROUP MANNING DRIVE TTH AVENUE RN STREET W HSU E ?NODIST STREET M m 22� v BELMONIa1EADOW, 0 UNION STREET TO LOND M MAD ) PD TO LONDON CLINT YORKE LIjjE 0 Laj WILSON LINE E PARK BARONS COURT PARK BELMONT of •f p Qrn ti I Su at _.ov CROSSLEY HUNTE j LINE ILYONS LINE TO OXFORD COU CENTURY LINE X�R STREET �; TO OXFORD CO F INF o` ti r ALAHIDE �e_ 0.25 0.5 1 Kilometres MISH PARK GicN �'TR OLBORNE STREET: RY"q/1/F /4, HILL 0 GREEN �` yPARK VALLE ', ' 0 454' tiHt i W ,A "J °LOVED a ORGE STREET A J HAR'4 /S FRONT STREET ERIE STftET EDITH CA VELL BOULEV,RD TY Ly& , TLE BEACH PORT STANLEY PORT STANLEY 0 0.5 1 2 Kilometres N AYHAM DRAFT JUNE 2014 LAKE ERIE ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 6 PROPOSED FACILITY TYPES CENTRAL ELGIN Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane rrrrrrrrrrr Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail Proposed Bike Lane ,rr ,rQ Proposed Paved Shoulder Proposed Signed Route Other Proposed Signed Route Catfish Creek Conservator with Edgeline Authority Trail (Urban Shoulder) Kettle Creek .Conservation Proposed Signed Route Authority Trail with Sharrow Lake Erie Waterfront Trail Trans Canada Trail Route Local Road Collector Road Arterial Road Highway Railway Connection School Catfish Creek Conservation i Authority Property Kettle Creek Conservation Authority Property Park Lakes and Watercourses Municipal Boundary Note: 1. Cycling may not be permitted on serve destination trails. 1 -GLE STREE BRADL' Y GREEJC AYLMER TRACT 0 0.25 0.5 1 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 7 PROPOSED FACILITY TYPES AYLMER Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail Ent) Ent Proposed Bike Lane Proposed Paved Shoulder En. End Proposed Signed Route Proposed Signed Route with Edgel ne (Urban Shoulder) Proposed Signed Route with Sharrow Other Local Road Collector Road - Arterial Road Highway Railway Trans Canada Trail Route School Catfish Creek Conservation Authority Property Park TO LONDON -T 1o41 f ( NClnj qIr.' WILSON LINE 1`- CROSSLEY HUNTE O w E i m CONNECTIVITY TO OXFORD COUNTY & TILLSONBURG USING ROUTES ILLUSTRATED IN THE OXFORD COUNTY TRAILS MASTER PLAN (2014) TO TILLSONBURG LAKE ERIE PORT BRUCE PROVINCIAL PARK DRAFT JUNE 2014 PORT BRUCE RUSH CREEK LINE rc � IMPERIAL ROAD FR (lN _X.�E�� -�N� THOMPSON BRIDGE PARK Cie Q? COLEN STREET LAKE ERIE BRUCE PARK PORT BRUCE 0 0.125 0.5 Kilometres TO TILLSONBURG 0 2.5 5 10 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 8 PROPOSED FACILITY TYPES MALAHIDE Legend Existing Routes Existing Multi -Use Trail Existing Bike Lane Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail Proposed Bike Lane Proposed Paved Shoulder Proposed Signed Route Proposed Signed Route with Edgeline (Urban Shoulder, Proposed Signed Route with Shadow Other Catfish Creek Conservation Authority Trail Lake Erie Waterfront Trail Trans Canada Trail Route Local Road Collector Road Arterial Road Highway Railway Connection School Catfish Creek Conservat'on I Authority Property Park Lakes and Watercourses Municipal Boundary € ? -1 - GROUP Note: 1. Cycling may not he permitted on some destination trails. n o TO TILLSONBURG TO TILLSONBURG p 3R RED STRE€- 1sisTREtr HERITAGE LINE ORDVILL COMMUNITY CENTEE 0 UNE 9! 0 2.5 LAKE ERIE 5 10 Km TO DRAFT JUNE 2014 PORT ROWAN ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 9 PROPOSED FACILITY TYPES BAYHAM Legend Existing Routes Existing Nlulti -Use Trail Existing Bike Lane Existing Paved Shoulder Proposed Routes Proposed Multi -Use Trail Proposed Blke Lane ire Proposed Paved Shoulder Proposed Signed Route Proposed Signed Route with Edgellne (Urban Shoulder) wroposed Signed Route ith Sharrow Other Local Road Collector Road Arterial Road Highway Railway Conner School Park Ln Waterc Makes unicipaal d Boundary ourses P- -1,3.HOUR IMALIAHME Lyons Line and Ferguson Line Dalewood Road from South Edgeware Road to the north county boundary Graham Road from Talbot Line to Queens Line Yarmouth Centre Road, Willsie Bourne and Glanworth Drive from Edgeware Line to Belmont Road Treadwell Street, Caverly Road, Brook Line (Aylmer) to Springwater Conservation Area Fath Avenue, John Street, Melanie Drive, Elk Street and Victoria Street (Alymer) Chatham Street and Robinson Street (Port Burwell) Imperial Road to Colin Street (Port Bruce) Carlow Road, Maud Street and Lotus Street (Port Stanley) Forest Avenue, Park Avenue, St. George Street, Ford Road (St. Thomas) Glen Erie Line from County Road 55 to Stafford Road De_et .ens: Furnival Road from Talbot Line to Rodney Dunborough Road from Talbot Line to the north county boundary Shackleton Line and Thomson Line from Currie Road to Iona Road Walnut Line, Willey Road and Erin Line from Iona Road to Fingal Line Roberts Line from Quaker Road to Yarmouth Centre Road Vienna Line and Brown Road from Richmond Road to Nova Scotia Line College Line from Springfield Road to Springer Hill Road Mill Road north of the abandoned railway line (CaSo Line) to the north county boundary Remove Lake Shore Line east of Stafford Road — the road has been closed due to shoreline erosion Wellington Street, First Avenue, Ron McNeil Line, Highbury Avenue north of Edgeware Line, Talbot Line east of First Avenue ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 31 The Cycling Master Plan is intended to be a guiding document / blueprint for the implementation of cycling specific facilities throughout Elgin -St. Thomas. The routes that have been identified as part of the Cycling Network are illustrated on Maps 1 to 9. The mapping is intended to be used as a guide for future decision making with regard to cycling facilities by those responsible for the plan's implementation — County, City and urban areas. Table 2.6 provides a summary by length, of the existing and proposed facility types which make up the Elgin -St. Thomas Cycling Network. Table 2.6 — Summary of Existing and Proposed Cycling Facility Types Pe Multi -Use Trail x1st na9km 40.3 OS 86.6 126.9 Bike Lane 0.8 14.6 15.4 Paved Shoulder 10.6 142.8 153.4 Signed Bike Route 0 248.8 248.8 Signed Bike Route with Edgeline 0 10 10 Signed Bike Route with Sharrow 0 18.2 18.2 51.7 521.0 572.7 Total distance of multi -use trails includes trails under the jurisdiction of Catfish Creek Conservation Authority (16.5 km) and Kettle Creek Conservation Authority (0.3km) The cycling network builds upon the work completed for the Active Transportation Initiative and the successes realized following its finalization. The network is intended to guide the development of a cycling- specific network for Elgin -St. Thomas based on input from the committee, members of the public, detailed data and field investigation. Based on the information gathered and received, a phased approach including long -term build -out and short -term priority projects have been identified. Maps 10 through 18 illustrate the network at full build -out which is envisioned to occur 20+ years from the adoption of the plan. The proposed implementation / phasing plan — as identified in section 2.3 — consists of three phases: Short -term (1 — 10 years); Medium -term (11 — 20 years); and Long -term (20+ years). 32 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) 0 2.5 5 10 15 20 TO BOTHWELL AND T TECUMSEH PARK Km TO LONDON BELMONT TO LONDON BRADISH ROAD AVON VE - 4`YORKE LPIE O _ O g i¢ _� WILSON LINE Z W -- CROSSLEY HUN' RUNE O LYONS LINE o CONNECTIVITY TO OXFORD SP' INGFIELD CENTUiRYUNE COUNTY & TILLSONBURG USING ROUTES ILLUSTRATED g IN THE OXFORD COUNTY TRAILS MASTER PLAN (2014) TO TILLSONBURG FINGAL WILDLIFE MANAGEMENT-. AREA TO CHATH WARWICK CONSERVATION AREA JOHN E. PEARCE PROVINCIAL PARK PORT.STANLE Suggested realignment of the Lake Erie Waterfront Trail route. Use Lake Line and Iona Road (south of Talbot Road) between Scotch Line and Iona Road instead of Scotch Line and Fingal Line. TO BLENHEIM &CHATHAM LAKE ERIE SEND: PROPERTY; PORT BRUCE PROVINCIAL PARK PORT BRUC ' TO PORT ROWAN ELGIN-ST. THOMAS CYCLING MASTER PLAN MAP 10 PROPOSED PHASING ELGIN COUNTY Legend Existing Routes ------- - - - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off-Road Route Proposed On -Road Route Proposed Phasing Short Term (0 -10 Years) Medium Term (11 -20 Years) Long Term (20-k Years) Other Catfish Creek Conservation Authority Trail Kettle Creek Conservation Authority Trail Lake Erie Waterfront Trail Route - Arterial Road Highway -- Railway 4 Connection Catfish Creek Conservation Authority Property Kettle Creek Conservation .. ...........t Authority Property Park Lakes and Watercourses Municipal Boundary -it-API Gas ENE EY J� yt TION fz�F`� Z wPO 2 EEN a� L } RODNEY 0 0.125 0.5 - Kilometres N N W ES 4(<' E ARENA WEST LORNE N 0 0.125 0.5 - Kilometres R' TO BOTHWELAND THE TECUMSETH PARKWAY TO CHATHAM TO BLENHEIM AND CHATHAM LAKE ERIE DRAFT JUNE 2014 0 1.5 3 6 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 11 PROPOSED PHASING WEST ELGIN Legend Existing Routes Existing Off -Road Route Existing On -Road Route Proposed Routes - Proposed Off -Road Route - Proposed On -Road Route Proposed Phasing Short Term (0-1D Years) Medium Term (11 -20 Years) Long Term (20, Years) Other Local Road Collector Road - Arterial Road Highway Railway Co nnec School Park Lakes and Watercourses Municipal Boundary ER ROAD DUTTON o 0.125 0.5 w �/ Kilometres " WEST -ELGI DRAFT JUNE 2014 ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 12 PROPOSED PHASING DUTTON /DUNWICH Legend Existing Routes - - -- - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off -Road Route Proposed On -Road Route Proposed Phasing Other Short Term (0 -10 Years) Local Road Medium Term (11 -20 Years) Collector Road Long Term (20+ Years) - Arterial Road Highway Railvaay Connec School Park Lakes and Watercourses Municipal Boundary SOUTHDEL DRIVE TO LONDON oI cU�N(lN, TO LONDON ENE Pgo0.GN \NE v�= SCOTCH L(1 7-00A�FCINV CENTR LGIN //\/. °e _V�a. / ... � ~ DRAFT JUNE 2014 cg z r g 1.25 2 i 5 LAKE ERIE ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 13 PROPOSED PHASING SOUTHWOLD Legend Existing Routes - - -- - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes - Proposed Off -Road Route - Proposed On -Road Route Proposed Phasing Other Short Term (0 -10 Years) Local Road Medium Term (11 -20 Years) Collector Road Long Term (20+ Years) - Arterial Road Highway School Park Lakes and Watercourses Municipal Boundary OM 1mm-um:OLP TALBOT ONE P A 7/ BLIND LINE, 44C4/1. oAt SOUTHWOLD oy2 FIND LINE Nm CENTRAL ELGIN 1 o 1 T DRAFT JUNE 2014 ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 14 PROPOSED PHASING ST. THOMAS fffsWol Legend Existing Routes - - -- - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off-Road Route Proposed On -Road Route Proposed Phasing Other Short Term (0 -10 Years) Local Road Medium Torn) (11 -20 Years) Collector Road Long Term (20+ Years) - Arterial Road Highway Railway Connection School Kettle Creek Conservation Authority Property Park Lakes and Watercourses Municipal Boundary PT its MANNING DRIVE 7TH AVENUE, A v C 7 •r m rtr Z v BELME NT NritA t ____.0 1-113'3° SCREE-V. E ?HODtST s REEL ANION STREET _.. IP9 PESPRROpD '. OUSE PARK URST: TO LONDON TO LOND M PiA01 ORKE LI E cr ce WILSON LINE BARONS COURT PARK ARDE�� o - Q z f ` rn lu; r� aj CROSSLEY HUNTERRLINE LINE I BELMONT 0 0.25 0.5 Kilometres 1_a6 7 0 IND 4.m 0 TO OXFORD COUIY CENTURY LINE d IL LINE z Mql "r�EET TO OXFORD COU . TY DUNWICH � e FOO Roo MISH PARK OFy HILL STREET LBORSIE. -' -- PARK TLE BEACH PORT STANLEY`• AYHAM DRAFT JUNE 2014 yF LAKE ERIE 10 ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 15 PROPOSED PHASING CENTRAL ELGIN Legend Existing Routes -------- - - - - -- Existing Off Road Route Existing On -Road Route Proposed Routes Proposed Off-Road Route Proposed On Road Route Proposed Phasing Short Term (0 -10 Years) Medium Term (11 -20 Years) Long Term (20+ Years) Other rrensce Catfish Creek Conservation Local Ro Authority Trail Kettle Creek Conservation Collector Authority Trail - Arterial F Lake Erie Waterfront Trail Highway Railway Connection XSchool Kettle Creek Conservation Authorty Property Park Lakes and Watercourses Catfish Creek Conservation Municipal Boundary Authority Pr operly DRAFT JUNE 2014 ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 16 PROPOSED PHASING AYLMER Legend Existing Routes Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off -Road Route Proposed On -Road Route Proposed Phasing Short Term (0 -10 Years) Medium Term (11 -20 Years) Long Term (20, Years) Other Local Road Collector Road Arterial Road Highway Railway Trans Canada Trail Route School Catfish Creek Conservation Authority Property Park Lakes and Watercourses Municipal Boundary TO LONDON ON DRIVE S E1'ON LINE CONNECTIVITY TO OXFORD COUNTY & TILLSONBURG USING ROUTES ILLUSTRATED IN THE OXFORD COUNTY TRAILS MASTER PLAN (2014) TO TILLSONBURG UTH --A(CI tri iirT O ON& AST VALLEY,. LAKE ERIE PORT BRUCE PROVINCIAL PARK PORT BRUCE DRAFT JUNE 2014 RUSH CREEK LINE m �xTEF ERCINF THOMPISON BRIDGE PARK Q� 0- IMF PERIAL ROAD COLEN STREET BOSSUYT PROPERTY I— w HALE STREET LAKE ERIE PORT BRUCE 0 0.125 0.5 Kilometres W TO TILLSONBURG 0 2.5 5 10 Km ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 17 PROPOSED PHASING MALAHIDE Legend Existing Routes -- - - - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off Road Route Proposed On -Road Route Proposed Phasing Short Term (0 -10 Years) Medium Term (11 -20 Years) Long Term (20, Years) Other Local Road Railway Collector Road 4 Connection Arterial Road School Highway Catfish Creek Conservation Authority Property Park Lakes and Watercourses Municipal Boundary TO TILLSONBURG TO TILLSONBURG DRAFT JUNE 2014 TO PORT ROWAN 1s /STREgT - —.It- HERITAGE LINE &it ORE/VILLE OMMUNITY � ' •..CENTRE 2 2 00 PORT BIrRWELL' ,E.. MEMORIAL PARK ELGIN -ST. THOMAS CYCLING MASTER PLAN MAP 18 PROPOSED PHASING BAYHAM Legend Existing Routes -------- - - - - -- Existing Off -Road Route Existing On -Road Route Proposed Routes Proposed Off -Road Route Proposed On -Road Route Proposed Phasing Short Term (0 -10 Years) Medium Term (11 -20 Years) Long Term (20+ Years) Other Local Road Collector Road — Arterial Road 4 Highway Park Lakes and Watercourses — Municipal Boundary tt 11 - ROUP • tion tone IVIALIAHODE Additional details and strategies to facilitate the implementation of the Elgin -St. Thomas Cycling Network can be found in Section 3.0. One of the key objectives of the master plan is to identify long -term full build -out of the network while priority projects to be started and in some cases completed in the short -term. Through the master plan development process the input received from the Active Transportation Technical Committee and public was used to identify the proposed priority projects for implementation within the first few years of the Short -term phase. Table 2.7provides an overview of the priority projects. Table 2.7 — Summary and Description of Cycling Master Plan Priority Projects Lake Ere Waterfront Tsai_ Route Eastern county boundary to western county boundary Multiple jurisdictions depending on location County - includes portions of County Roads (CR) 3,8,16, 20, 23, 24, 73, 42, 19, 55 Local roads in Bayham, Malahide, Central Elgin, Southwold, Dutton / Dunwich, West Elgin Recommendation: 1. Paved shoulders (primarily on County — owned roads, with wide paved shoulder on higher volume roads) 2. Signed cycling routes primarily on locally — owned roads 3. Signed cycling routes with Sharrows — primarily in urban towns and villages (e.g. Port Bruce, Port Stanley) Rationale: Regional cycling route that currently is well -used by cyclists from the local area and outside of Ontario. Anecdotal information suggests that a large number of cyclists traveling through Port Stanley are from the United States. Route has been marked with Waterfront Trail wayfinding signage and has high potential for bicycle tourism as it is part of a route that extends from Cornwall to Windsor along the Lake Ontario and Lake Erie coastlines ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 33 roject e === -dal Road (CR !cm Alymer to Port Eruce cation nsthetion ==-= ==-= ==-= ==-= ==-= ==-= === === === === = ationa Malahide County Recommendation: Paved Shoulder Rationale: • Provides a direct connection between the Lake Erie shoreline / Waterfront Trail route / Port Bruce and Aylmer Capital project that is currently scheduled for rehabilitation within the next 3 years Plank Line (CR 19) from Vienna to Straffordville Bayham County Recommendation: Paved Shoulder Rationale: • Provides a north-south connection on the east side of the county • Capital project that is currently scheduled for rehabilitation within the next 3 years ail =Port Uwe!! rive rf rant to Mail Nevi!! Road Bayham Bayham Recommendation: Multi-use Trail on abandoned railway bed Rationale: • Forms part of the connection between Tillsonburg and Port Burwell • Local trail group is actively pursuing funding to have this first 2km section of trail developed • May help to boost local tourism - starting point for the route is at the site of the HMCS Ojibwa 34 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEigin Bikes coDPC) roject_ e rouweris Line from Quaker Road to Springwater Road cation Central Elgin Central Elgin atone Recommendation: Signed Bike Route Rationale: • Forms part of a key connection between St. Thomas and Aylmer • Connects with Elm Line and Springwater Road, both signed bike routes recommended for short term implementation (i.e. within first 10 years • Capital project that is currently scheduled for rehabilitation within the next 3 years East Road (CR 23) from Erie Heights Way / Little Creek Park and Sunset rive Central Elgin County Recommendation: Paved Shoulder Rationale: • Alternate connection between Waterfront Trail route and Sunset Drive paved shoulder route, and would likely be the route of choice for cyclists traveling west on the Waterfront Trail into Port Stanley who are heading to St. Thomas • Capital project that is currently scheduled for rehabilitation within the next 3 years Pleasant Valley Line from Quaker Road to Springwater Road Central Elgin Central Elgin Recommendation: Signed Bike Route Rationale: • Part of a popular cycling route and will become part of a loop in the network that includes St. Thomas, Aylmer, Port Bruce and Port Stanley #ActiveElgiaikes oft dvb 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 35 Caved,/ Road from Brook Line to Sout Street West cation Aylmer s t o n === === === === === === === === === === = ationa Aylmer Recommendation: Bike Lane / Urban Shoulder Rationale: • Capital project that is currently scheduled for rehabilitation in 2015 • Forms part of the connection between Aylmer and Springwater Conservation Area. Connects to the Rogers Road route which was recommended for Share the Road signage installation in 2013 Fath Avenue, Alexander Drive, Melanie Drive, Eik Street, Queen Street Aylmer Aylmer Recommendation: Signed Bike Route Rationale: • Forms part of a signed route loop in the south part of the Town Connects directly with the Caverly Road route Park Avenue, Forest Avenue, McIntyre Street, Moore Street St. Thomas St. Thomas Recommendation: Signed Bike Route with Sharrow Rationale: • Forms part of a the south loop in the City • Low cost to implement 36 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEigin Bikes coDPC) roject_ e Sunset Dri ve (CR 4) from St. Thomas Urban Area to Port Stanley cation St. Thomas and Central Elgin County atone Recommendation: Bike route signage Rationale: • Spot improvements to facilitate cycling (e.g. "jughandle" style crossing at railway to enable cyclists to make a perpendicular crossing of the tracks • Wide paved shoulders already in place • Popular cycling route and main connection between St. Thomas and Port Stanley • Low cost to implement signage and spot improvements EaIrot S: IT Route St. Thomas St. Thomas Recommendation: Multi-use trail beside active low volume rail line Rationale: • Currently being designed • To be constructed within the next three years • Creates a spine north-south connection in the west end of the City Twell Road from Ron McNeiI Line to South Edgeware Road St. Thomas St. Thomas Recommendation: Bike Lane — achieved by reallocating existing lane markings on road to eliminate the continuous centre left-turn lane Rationale: • Links with existing facilities on South Edgeware Road, and connects the north part of the city with other routes that are proposed for implementation in the short term • Low cost to implement #ActiveElgiaikes oft dvb 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 37 ttme clava Street from South Edgeware Road to <ains Street cation St. Thomas s t on === === === === === === === === === === = ationa St. Thomas Recommendation: Signed route in northern portion of route & Signed route with sharrow in southern section Rationale: • Links with existing facilities on South Edgeware Road • Low cost to implement Lakeview Line west of Fin al Line Dutton / Dunwich Dutton / Dunwich Recommendation: Signed Bike Route Rationale: • Forms part of the Waterfront Trail route • Road improvements currently scheduled for short term (within the next 3 years) Graham Road (CR 76) from Talbot Line to the West Lorne urban area West Elgin County Recommendation: Paved Shoulder Rationale: • Provides a central north — south connection in the west part of the county • Capital project that is currently scheduled for rehabilitation in the short term 38 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEiginEikes coDPC) IVIALIAHODE It is important to note that the timeline illustrated in the phasing plan as well as the Priority Projects represents when the project is anticipated to be completed. In some cases, the development of a project may occur earlier than scheduled and for the others the duration may span to phases. Once started, direction may be required to inform the implementation of key linkages. Ongoing discussions are encouraged with local public agencies and stakeholders as the County, City and municipalities proceed with the implementation of the master plan. In addition to the Priority Projects for implementation over the first few years of the Short -term, several other network opportunities were identified that require ongoing discussion and investigation in order that plans for implementation can be properly staged. Key opportunities identified in this category are: The abandoned CaSo railway line from the west side of St. Thomas to the west county boundary; The abandoned railway line from Port Burwell to Tillsonburg; and Wonderland Road from St. Thomas to London which includes consideration of MTO plans to develop an interchange at Highway 401. The input received from the public, the ATTC, staff and members of Council indicated a need for strategic areas of action to help facilitate master plan implementation and to complement network priority projects. This section provides an overview of five action areas planning, designing, promoting, maintaining and tracking that are intended to be achieved through recommended initiatives. The actions and initiatives have been summarized in Table 2.8. Table 2.8 — Summary of Cycling Master Plan Action Areas l l n l n earn • rormtin Marlin Establishing Urban and Rural Connections Road Diets and the Class EA Process Accessibility Consistent Design Guidelines Approach to Signing Routes Partnership Opportunities Developing New Programming Establishing Bicycle Friendly Communities Route Maintenance Establishing a Strategy Risk Management & Liability Evaluating the Implementation Documenting Findings ActiveE ginBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 39 YLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Establishing Urban and Rural Connections Proposed routes are identified in urban, suburban and rural areas throughout the County, City and municipalities. In urban and suburban areas, users typically live closer to their destinations which increases the possibility of making day -to -day short trips by bicycle. These areas may require a higher order of infrastructure, however, the selection of a preferred facility type for these areas should also take into consideration other characteristics including roadway speed, surrounding land uses or traffic volumes. Rural linkages may have fewer designated routes. Where possible, off -road linear trails should be provided. Cycling Facilities and the Class EA Process The Municipal Engineers Association (MEA) Class Environmental Assessment process was established in 2010. Under this process the construction or operation of sidewalks, bicycle paths or bike lanes designed within the "existing" road right -of -way is considered pre- approved. These types of projects fall into the category Schedule A+ projects which, under the requirements, do not require a full Class EA to be completed but requires formal notification at the commencement of the project. A road diet is the "redesignation" of existing General Purpose Lanes (GPL) through the application of signage or pavement modifications and does not require any physical construction. For new parking or turning lanes, the conversion of a roadway from one -way to two -way and the conversion of a GPL to a High Occupancy Vehicle (HOV) lane, these fall under the requirements of a Schedule A or A +. 40 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 Original Cross - Section oad Diet Application I 2:45r5 rA.efotm. �1 -8)-RAVEL m LANE k:•. EN3T. oE r L E T 3.5th ' 1.5m. LANE CI t LANE. uliN LANL Figure 2 -5 - Example of R x1nBike CPb90 IVIALIAHODE The Ministry of the Environment, in December 2013 proposed an amendment to the MEA Class EA process. The amendment would add a cycling lane as an alternative for the GPL conversation as well as the creation or removal of cycling lanes as an option and would be included as a Schedule A+ with no financial limitation. It can generally be concluded that 4 lane roads with an AADT of less than 15,000 would be considered "good candidates" for a road diet consistent with the recommendations found in AASHTO 2012 and OTM Book 18: Cycling Facilities (2014). Figure 2 -5 provides an example of the application of a road diet on a wide suburban roadway. With the implementation of the Cycling Master Plan the County, City and municipalities should consider the application of road diets to accommodate the implementation of future cycling facilities where appropriate. Future amendments to the MEA Class EA process and requirements should be followed and applied where appropriate. Accessibility Approximately one in eight Canadians suffers from some type of physical disability. Mobility, agility and pain - related disabilities are by far the most common, each accounting for approximately 10% of reported disabilities nationally. The Accessibility for Ontarians with Disabilities Act (AODA) promotes the goal of making Ontario accessible for people with disabilities by 2025. The Accessibility Standards for the Built Environment applies to pathways, trails and sidewalks. The intent is to help remove barriers to buildings and outdoor spaces. The standard only applies to new construction and extensive renovation and is not mandatory for the design of on -road cycling facilities. When designing and implementing off -road cycling facilities and multi -use trails, the County, City and municipalities should refer to the guidelines outlined in the Built Environment Standards to ensure that the needs of all user groups are accommodated. Elgin -St. Thomas should also strive to satisfy the requirements of the AODA to the greatest extent possible, given the context of each trail's location, the surrounding environment and type of trail experience that is desired. Sections 80.8 and 80.10 of the Accessibility Standards for the Built Environment provide the technical requirements for multi -use recreational trails. ActiveE ginBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 41 Consistent Design Guidelines Consistency in the application of facility design alternatives is paramount. The way facilities are selected, documented and implemented should be consistent and based on existing standards, guidelines and best practices. Since the development of the ATI, more current provincially accepted design guidelines / standards have been developed. In April 2014, the Ontario Traffic Council (OTC) completed and MTO published these provincially endorsed design guidelines — Ontario Traffic Manual Book 18: Cycling Facilities. The guidelines were developed by the OTC collaboratively with representatives from the MTO and a number of contributing municipalities from across Ontario. They are intended to be used by municipal staff to facilitate the selection, design, implementation and maintenance of both on and off -road cycling facilities. In addition, the Ministry of Transportation has also developed a set of cycling specific design guidelines which are intended to be used by MTO when designing facilities on highways found within the Ministry of Transportation's jurisdiction. Where appropriate, both OTM Book 18 and the MTO Bikeway Design Manual should be used to guide the selection, design and implementation of cycling facilities within Elgin -St. Thomas. 4 Narrow Signed Bicycle Route with Optional Sharrow Signed Bicycle Route with Buffered Paved Shoulder Conventional Bike Lane 42 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 Two -way In- Boulevard Shared -Use Facility Figure 2-6 — Examples of Cycling Facility Design Alternatives Source; OTM Book 18 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE The ATI contains a set of guidelines that were developed at the same time that OTM Book 18 was under development. Although both guidelines are generally consistent, there were modifications to OTM Book 18 after the ATI was completed. Therefore it should be assumed that guidelines in the ATI are superseded by OTM Book 18. Hence OTM Book 18 should be the primary reference used by County, City and municipal staff to ensure that a consistent approach is used to inform the decision making process. Figure 2-6 provides some sample cycling facility design concepts as identified in Ontario Traffic Manual Book 18. Approach to Signing Routes An accessible and connected system of cycling facilities will require the implementation of signage with a variety of intents and purposes. The County, City and local municipalities, where appropriate, should incorporate a hierarchy of signs — also known as a "family" — with unifying design and graphic elements, materials and construction techniques that becomes immediately recognizable to the user. A description of each of the family of signage as well as their intended use is provided in Table 2.9. Table 2.9 — Summary of Potential Sign Types Orientation ead Typically located at key destination points and major network junctions. Provide orientation to the network through mapping, network information and rules and regulations. Useful landmark where network nodes are visible from a distance. Can be used as an opportunity to sell advertising space. May help to offset the cost of signs and /or pathway. Orientation signs could be considered for implementation when entering the County, City of municipality or at trail junctions. User iouette Should be posted at public access points to clearly articulate which trail uses are permitted, regulations and laws that apply, as well as trail etiquette, safety and emergency contact information. At trailheads, this information can be incorporated into trailhead signs. In other areas, this information can be integrated with access barriers. Etiquette signs should be considered for implementation at public access points or where trailheads are located. ActiveE giaikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 43 Pe cation Should be located at key trail features having a story to be told. These features may be cultural, historical, or natural. Interpretive signs should be highly graphic and easy to read. Should be located carefully in highly visible locations to minimize the potential for vandalism. 8eor:n.. y .t n..... Signs should be implemented throughout the network in locations where cultural or historic information should be highlighted. oute arker octiona_ Should be located at key network intersections and at regular intervals along long, uninterrupted sections of network. Purpose is to provide a simple visual message to users that they are travelling on the pathway network. May include the network logo or "brand" and communicate other information to users such as directional arrows and distances in kilometres to major attractions and settlement areas. Should be mounted on standard sign poles and be located on all legs of an intersection or off -road trail junction, as well as at gateways. Signs should be considered as part of the overall network to identify a route brand and provide users with directional / wayfinding information. Recu_ato Required throughout the system. Where traffic control signs are needed (stop, yield, curve ahead etc.), it is recommended that recognizable traffic control signs be used (refer to the Ministry of Transportation for Ontario's (MTO) Ontario Traffic Manual series of books). Intended to control particular aspects of travel and be used along the road or off -road network. Warning signs are used to highlight bicycle route conditions that may pose a potential safety or convenience concern to network users. These signs are more applicable to cycling routes and multi -use trails than pedestrian systems. Signs should be considered for implementation along proposed multi -use trails or in locations where conditions may change and users should be made aware. Additional details regarding signage types and potential application can be found in section 4.0 of OTM Book 18 and should be reviewed. In addition to the guidelines, Elgin -St. Thomas is also encouraged to consider the following design principles for signage pertaining to select cycling facilities. 44 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Share the Road "warning" signs should typically only be implemented on designated network routes and where there are perceived or real hazards such as sightlines or where the road condition such as a narrow width or poor surface could be considered a hazard. Share the road signage should not be implemented as a wayfinding sign or route designation sign. Signed Routes identified as part of the network should be designated by implementing the standard green bike route sign. Following the development of the ATI and based on an increasing number of requests for Share the Road signage throughout Elgin -St. Thomas the ATTC determined the need for policy directives and criteria to help guide the appropriate application of Share the Road signs County -wide. As a result, a set of criteria were developed to guide future implementation including: The route is identified in the Elgin —St. Thomas Cycling network as endorsed by respective councils; Where sightlines are limited, such as where there are changes to the horizontal or vertical alignments (hills and /or curves); Where busy street activity occurs which has the potential to distract motorists, such as on- street parking; Where the cycling facility transitions, for example where a bike lane transitions to a shared curb lane (discontinuation of a bicycle lane); On rural roads, especially where no paved shoulders are present and where a significant presence of cyclists is observed; Where unusual road characteristics exist, such as very narrow lanes or where a road configuration or cross section changes; Where the Share the Road signs may serve to provide motorist with advance notice of the presence of cyclists beyond the motorist's immediate line of sight; The signs are not to be used in substitution of any other provincially recognized regulatory sign; The signs are not to be used as route markers; and Criteria are subject to the Committee Review. ActiveE g nBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 45 Routes that are recommended for facility upgrades could receive green bike route signage after upgrades are completed. As part of the development of the master plan the study team undertook an inventory of existing signage along the Lake Erie Waterfront Trail as well as along Sunset Drive between St. Thomas and Port Stanley. The inventory was documented through photos and GPS waypoints with information gathered in the field. A summary of existing signage was documented and proposed locations where additional signage could be implemented were identified. Appendix B includes a map illustrating the findings from this exercise. Figure 2.7 is an enlargement of the map for the Port Stanley area. 46 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 Signage Existing Share the Road Signage Recommended Share the Road Signage Existing Waterfront Trail Signage Recommended Waterfront Trail Sign Figure 2 -7 - Map Excerpt from Existing & Proposed Signage Strategy for Lake Erie Waterfront Trail and Sunset Drive in the Port Stanley area. #ActiveE giinSikes rr��• coDPC) IVIALIAHODE Partnership Opportunities Implementation of the master plan will require coordination and collaboration between existing Elgin -St. Thomas Public Health, County, City and municipal staff as well as local stakeholders, interest groups, public agency representatives and members of the public. Successful implementation of the cycling network as well as outreach and promotional programs will be driven by partnerships. Potential partners have been identified that could be involved in the implementation of the plan. They have been organized into primary and secondary partners based on the level of involvement and input they may have on a project by project basis. Some may be involved as a regulatory or approval body and others may be responsible for providing input based on context sensitive considerations / issues. Table 2.10 summarizes the potential primary and secondary partners which could provide input to the cycling master plan implementation process. The proposed partners are intended to be reviewed and revised as necessary based on input from County, City and municipal staff. Table 2.10 — Framework for Potential Cycling Master Plan Implementation Partners nm ryFa ' neCs 'ners Would review and provide input to projects that impact lands under their jurisdiction Description Would be engaged primarily when soft infrastructure initiatives are being addressed. Some partners may wish to be informed and provide input on select linkages identified in the cycling network at the concept development level. Pa Viners Elgin -St. Thomas Public Health Elgin County City of St. Thomas Local Municipalities (Aylmer, Bayham, Central Elgin, Dutton / Dunwich, Malahide, Southwold and West Elgin) Conservation Authorities School Boards Ministry of Transportation Elgin County OPP, Aylmer Police Service, St. Thomas Police Service Active Elgin Tourism Elgin County Local Businesses Interest Groups Committees to Council Public Representatives ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 47 Developing New Programming Encouraging cycling is typically done through programming and outreach initiatives which are used to promote the use of the cycling network. The goal of developing encouragement programs is to overcome barriers that limit the reach of traditional awareness campaigns and to increase the number of recreational as well as day -to -day cyclists. There are a number of programs which have been implemented since the completion of the ATI (see section 1.2.4 for additional details and descriptions). Additional encouragement and education programs should be explored by the County, City and municipalities in partnership with Active Elgin, Citizens4ActiveTransportation, local stakeholders, interest groups and public agencies including: Be a Brigrt Cyc_ist" —a promotion and outreach campaign which encourages cyclists to be sure visible on the roads through the use of bright colours as well as adhering to proper rules of the road. Promotion could be undertaken using brochures as well as posters developed and distributed through Citizens4ActiveTransportation, ActiveElgin and Public Health. Ce_ebrations4Cyc_ists — a means of acknowledging the ongoing promotion and outreach undertaken by local cyclists and interest groups. This could include an annual awards ceremony which celebrates local initiatives and promotes involvement in outreach and engagement events. OpeningRStreets - an opening ceremony for on -road cycling facilities undertaken annually to engage local users in understanding the safe and comfortable use of on -road cycling facilities. The street could be closed down on a weekend once implemented and Citizens4ACtiveTransportation could work with local businesses and interest groups to provide educational programs / training workshops, etc. An event of this nature could be part of the annual Bike Festival. ActiveE — A coordinated set of local rides for people of different ages and abilities which explore different cycling and trail routes on a bi- weekly or monthly basis. The ActiveElgin webpage could be used as a hub for scheduling information including meeting points and recommendations for potential routes. Local cycling clubs and /or bike shops could be key partners. 48 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Establishing Bicycle Friendly Communities in Elgin -St. Thomas There are significant economic and tourism benefits which can be realized by developing a connected and continuous cycling network. Elgin -St. Thomas is already identified as a key destination for long and short - distance recreational and touring cyclists. As a means of further promoting the cycling opportunities as well as future funding and partnership opportunities the City and other local municipalities should explore applying to become bicycle friendly communities. The City of St Thomas submitted a BFC application in 2013 but was not successful. The City should consider reapplying in 2015 or 2016 in partnership with the Elgin -St. Thomas Public Health once the Cycling Master Plan has been adopted and they have started to implement new cycling infrastructure and supporting initiatives. The program was launched by the Share the Road Cycling Coalition in 2010 and is an award recognition program for Ontario based municipalities. The following are some steps which could be explored to apply for bicycle friendly community status: Step 1: Collect information needed for the application — application check list can be accessed using this link: http: / /wwwesharetheroadeca /files /BFC Checklistepdf Step 2: Review the application questions to see how bicycle - friendly the community is today - including but not limited to the presence of a cycling related committee. The online application form can be accessed online and all complete applications must be submitted online Step 3: Plan a strategy for pitching bicycle - friendly improvements — depending on the level of political involvement and community enthusiasm the approach may vary. The City or municipalities should identify local Council members or stakeholders who will help to promote cycling in the community and pursue cycling related initiatives Step 4: Gather support — inquire about a letter of recommendation from an organization that might support cycling within the community e.g. a local bike club, environmental group, businesses or corporate sponsor ActiveE ginBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 49 There are a number of other steps involved in the suggested process, however, municipalities are encouraged to explore these initial steps to see if receiving bicycle friendly community status is an option. Applicants are judged in five key areas, the majority of which have been identified / highlighted in this master plan - engineering, education, encouragement, enforcement and evaluation. Applications can be submitted by a staff members or someone working collaboratively with staff with a letter of support from the municipality. Route Maintenance The Cycling Master Plan is intended to be an infrastructure as well as operations guide. As such, funding is not only required for the implementation of infrastructure and programming but also for the maintenance to ensure elements of the network are sustained. The operations costs associated with the implementation of the cycling master plan could include: Establishing an on -going funding program for the implementation of the plan; Preparing annual progress reports to Council regarding implementation; Working with partners (Conservation Authorities, County, City, local municipalities, Elgin Public Health, Elgin County Tourism, etc.) to develop and delivery promotion and outreach programs; and Performing maintenance to achieve a good state of repair. At full build -out, the complete Elgin -St. Thomas Cycling Network consists of 445.8km of on -road cycling facilities and approximately 126.9km of off -road cycling facilities. The incremental cost to maintain on -road cycling facilities is relatively low compared to standard road maintenance budgets. Most municipalities adjust their maintenance budget based on the number of kilometres of each facility type and increase the budget relative to the length of new infrastructure added on an annual basis. When determining future maintenance costs the following principles should be considered: An absolute dollar value for maintenance costs by location and facility type was not calculated for the master plan as the budget will need to grow incrementally along with the growth of the network; 50 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE As each new section is implemented, staff should provide a summary of potential impacts to the operations budget. The dollar amount should be calculated and included in updated budgeting information for the year; Maintenance costs for on -road facilities are estimated to range from $1,000.00 to $3,000.00 per km per year depending on the facility types, proportion of urban vs. rural routes and economies of scale gained from incorporating facility maintenance into current road maintenance projects and building on current maintenance practices; Annual maintenance can include pavement markings and stencil reapplication, sign replacement, replacement of sharrows or bike lanes on local roads, minor asphalt repair, sweeping, snow plowing and replacement of older style catch basin grates with bicycle friendly grates; Maintenance of mature off -road multi -use trails in urban areas particularly in park spaces and greenways which can range in maintenance cost from $2,000.00 to $6,000.00 per km per year depending on the level of service standard set out by the County, City or municipality and trail conditions. Maintenance of rural off -road trails (i.e. rail - trails) can be considerably lower; and Annual maintenance for off -road trail facilities including drainage and storm channel maintenance, sweeping, clearing of debris, trash removal, weed control and vegetation management, mowing of grass along shoulders, minor surface repairs, repairs to trail fixtures and staging areas and other general repairs. Establishing a Strategy Currently maintenance is a joint venture between the County, City and local municipalities depending on where the route / facility is located. For on -road linkages it is the responsibility of the road authority / owner. For off -road linkages, it is typically the local municipality or other agency (e.g. conservation authority) where the trail is situated that would be responsible for route maintenance. It is recommended that as the master plan is implemented that the County, City and municipalities each define a maintenance reporting structure and strategy for on and off -road cycling facilities. Maintenance practices / considerations identified in Section C.6 in Appendix C in Ontario Traffic Manual Book 18: Cycling Facilities for on -road facilities should be considered when establishing the structure and strategy. ActiveE giaikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 51 These principles combined with additional seasonal and context sensitive considerations have been reviewed and considered to form a proposed maintenance strategy which should be considered by the County, City and municipalities. The general objectives of a trail monitoring and maintenance plan are to: Provide users with safe, dependable and affordable levels of service; Preserve infrastructure assets; Manage risk; Protect the natural environment; Enhance the appearance and health of the community; Provide a reference framework against which to measure performance; Provide the basis of a peer review that is comparable with other municipalities; and Provide citizens and Council with a reference for expectations. The first step in implementing a maintenance and management program is to determine its scope. Trail plans, maps, inventories, trail logs, traffic count information, regular road patrols (as per provincial standards) and condition surveys are all valuable sources of information for developing maintenance management programs. The maintenance program template outlined below is based on current best practices from municipalities across Ontario and other jurisdictions in Canada. Tasks have been grouped according to the frequency with which they would typically be performed, specifically: Immediately (within 24 to 48 hours); Regularly (weekly /biweekly /monthly); Seasonally; Annually; Every 3 to 5 years; and Every 10 to 20 years. 52 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) AYLMER 1 BAYHAM 1 CENTRAL ELGIN 1 DUTTON / DUNWICH 1 MALAHIDE 1 SOUTHWOLD 1 ST. THOMAS 1 WEST ELGIN Although it may represent additional staff time or cost, it has often been demonstrated that simply reorganizing existing maintenance priorities can contribute significantly to an effective maintenance program. Table 2.11 provides an overview of potential off -road trail maintenance considerations. Table 2.11 — Summary of Off -road Trail Maintenance Considerations I #At, CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 53 Maintenance Considerations _m e_ fithin 24 As a minimum, mark, barricade and sign the known hazard areas to warn trail users, or close the trail completely until the problem can be corrected. Remove vegetation and / or windfalls, downed branches etc., where traffic flow on the trail is being hours of impaired or the obstruction is resulting in a sight line issue. Remove hazard trees that have been becoming identified. If the damage is widespread and severe, the trail should be barricaded and signed with aware of closure notices that are clearly visible at trail entry points. the Repair or replace items that have been vandalized or stolen / removed. This is especially important for s tuat on regulatory signs that provide important information about trail hazards such as road crossings, steep through a grades, and sharp curves. hot ne ", Removal of trash in overflowing containers or material that has been illegally dumped. email, other• notification Repair of obstructed drainage systems causing flooding that poses a hazard to trail users or that is resulting in deterioration which in turn poses an immediate safety hazard. or Monitor trail areas and structures that are prone to erosion after severe storms and repair as required. Dose vat .on) Repairs to structural elements on bridges such as beams, railings, access barriers and signs. #At, CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 53 Re (week biweekl\ onthly) ntenanee Cons' rations Trail patrols / inspectors should review the trail conditions (as often as weekly in high -use areas), to assess conditions and prioritize maintenance tasks and monitor known problem areas. Mow grass along edges of trails (in open, urban settings only). Depending on trail location this may be done weekly, biweekly or monthly and the width can vary according to the location (typically 0.5 to 1.0m). This helps to keep the clear zone open and can slow the invasion of weeds into granular trail surfaces. Not all trails will have mown edges. In woodland and wetland areas, pruning and brushing is typically the only vegetation maintenance needed. Regular garbage pickup (consider a 10 day cycle or more frequent for heavily used areas). Restock trailhead information kiosks with brochures as needed. Repair within 30 days or less, partially obstructed drainage systems causing intermittent water backups that do not pose an immediate safety hazard, but if left unchecked over time will adversely affect the integrity of the trail and /or any other trail infrastructure or the surrounding area. Repair or replace damaged or missing signage. Seas ©a Patching/ minor regarding of trail surfaces and removal of loose rocks from the trail bed. Culvert cleanout where required. Top up and grade granular trail surfaces at approaches to bridges. Planting, landscape rehabilitation, pruning /beautification. Installation /removal of seasonal signage. Repair or replace damaged or missing signage. 54 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE u__ ntenanee Cons' rations Conduct an annual safety audit. This task is not necessarily specific to trails and may be included with general annual safety audits for parks and other recreation facilities. Evaluate support facilities / trailside amenities to determine repair and /or replacement needs. Examine trail surface to determine the need for patching and grading. Topping up of wood chip trails and grading / grooming the surface of granular trails, in particular those where seasonal equestrian uses are permitted. Pruning / vegetation management for straight sections of trail and areas where branches may be encroaching into the clear zone. This task is more of a preventative maintenance procedure. Cuttings may be chipped on site and placed appropriately or used as mulch for new plantings. Remove branches from the site unless they can be used for habitat (i.e. brush piles in a woodlot setting), or used as part of the rehabilitation of closed trails. Where invasive species are being pruned or removed, branches and cuttings should be disposed of in an appropriate manner. Inspect and secure all loose side rails, bridge supports, decking (ensuring any structural repairs meet the original structural design criteria). Aerate soils in severely compacted areas. Repair or replace damaged or missing signage. Lve years o0 Clean and refurbish signs, benches and other trailside amenities. Every '0 to 20 vears Resurface asphalt trails (assume approximately every 15 years). Replace or reconstruct granular trails (assume approximately every 15 years, but this may not be necessary if adjustments /repairs are made on an annual basis). Major renovation or replacement of large items such as bridges, kiosks, gates, parking lots, benches etc. ActiveE g nBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 55 Research indicates that very few municipalities in Ontario maintain their off -road trails during winter months. For those municipalities that do offer winter maintenance services on trails, only certain routes are maintained and these tend to be primary routes hard - surfaced routes that serve a commuter function to key destinations such as schools and community centres or are heavily used by tourists and visitors. The following are some general criteria that are being used in other jurisdictions to identify candidates for winter maintenance of off -road trails. A. —ra .nc ion and Location The trail's role in the overall transportation network and community connectivity (primary vs. secondary function); Determine if the trail is integral to the overall network such that it provides a primary route to schools, public facilities such as recreational centres and to other pedestrian generators such as senior's homes, shopping and commercial establishments; The trail forms a link that is not duplicated by a nearby sidewalk or trail that is already being maintained in winter. In other words, the trail is not merely a convenient short cut. If the trail is not available for winter use, the length of the detour required should be explored further. Although these should be explored on a case -by -case individual basis, 250m could be considered as a threshold guideline; The trail connects dead end streets or cul -de -sacs where alternative routes do not exist; Consideration is given to neighbouring land use(s) and how this relates to pedestrian origins, destinations and pedestrian generators; and Consideration is given to trails that have historically received winter maintenance, but winter maintenance has never been formally adopted. rail Des and Condition The trail should be constructed to a minimum standard including: Adequate surface drainage to prevent ponding of water and icing on the trail surface; A minimum width has been achieved so there is adequate access and buffer space for maintenance equipment; The trail has an asphalt surface (this factor may not apply if a snow blower is used instead of a plow); and There are no hazards adjacent to the trail such as a steep drop off that could be a danger for equipment operators. 56 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Findings should also be documented for ongoing trail and program maintenance. A trail maintenance log should be used to document maintenance activities. The log should be updated when features are repaired, modified, replaced, removed, or when new features are added. Accurate trail logs also become a useful resource for determining maintenance budgets for individual items and tasks, and in determining total maintenance costs for the entire trail. In addition, they are a useful source of information during the preparation of tender documents for trail contracts, and to show the location of structures and other features that require maintenance. Trail logs are also a critical document to demonstrate that the trail maintenance program is being appropriately carried out. Table 2.12 provides a summary and overview of the maintenance considerations for on -road cycling facilities. Table 2.12 — Summary of On-road Cycling Maintenance Considerations pistol ons the road surface that may pose a potential hazard for cyclists intenance Gn si won Bumps or depressions causing ponding of water on the cycling surface; Drop -offs at the edges of pavement and vertical discontinuities; Cracks and potholes. Street Sweeping end Debr Removal Sand left over from winter road maintenance and leaves allowed to accumulate in bike lanes and on paved shoulders can be hazardous to cyclists. Sweeping crews should be instructed to pay particular attention to the right edge of the road along designated bikeways. Another useful strategy is to organize the spring sweep so that roads with bike lanes and bike routes are swept first. Snow Plowing Clearing of on -road routes as part of the regular removal and de -icing of roadways. A priority - shift to include roads with bike lanes and routes that serve major origins / designations should be considered. Catch Basin and Ut _ ty Access Covers Service covers and roadway edges are often the first place where cracking, heaving and breakup of asphalt occur. The condition of road surfaces particularly near the curb and at corners /intersections is one of the most common complaints about on -road cycling facilities. Patching and pavement overlay procedures may have to be increased to meet these tolerances within the traveled portion of the bikeway. ActiveE g nBlkes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 57 Si ning and Pavement Marking in .e,..ance Cons' rations Maintain on -road route and regulatory signs in the same manner that other roadway signs are maintained. Renew lane markings and symbols at the same time that other roadway lane markings are renewed. (1) Refer to Minimum Provincial Maintenance Standards for further details. Risk Management & Liability Liability concerns are other key considerations which intrinsically relates to route design and maintenance. On -road facilities typically fall into the same liability category as roadways and sidewalks. This means that the County, City and municipalities could be partially liable if a facility is improperly design, constructed or maintained. All municipalities have a statutory duty to maintain their roads, highway and bridges for all users which includes cyclists. Section 44 of the Municipal Act provides for exemptions from liability for damages or injuries caused by the state of repair or non - repair. These could include those municipalities that: Meet or exceed minimum prescribed standards set -out in Ontario Regulation 239/02 (amended in 2013); Did not know and could not be reasonably expected to have known about the state of repair; and Took reasonable steps to address the state of repair or hazardous situations. When addressing risk management and liability the County, City and municipalities should review and apply where appropriate the following considerations / practices: Improve the physical environment, increase public awareness of the rights and obligations of users and improve access to educational programs; Select, design and designate facilities in compliance with the highest prevailing standards. The design of on -road cycling facilities should be consistent with OTM Book 18. Regulatory signs, consistent with the OTM Book 15, should be used; Design concepts should comply with all applicable laws and regulations (e.g. Ontario Highway Traffic Act, current Township and Regional by -laws, etc.); 58 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Conform to acceptable standards. If hazards cannot be removed they should be isolated with a barrier or notified by clear warning signs; Document maintenance initiatives, patrols and actions; Monitor on and off -road facilities through regular patrols and document the physical conditions and operations. All reports of hazardous conditions should be promptly and thoroughly investigated (consistent with minimum provincial maintenance standards); Written records of all monitoring and maintenance activities should be documented and maintained; Avoid using description such as "safe" or "safer" for on or off -road routes when promoting use. Industry practices suggest that users prefer to assess their own capabilities or level of comfort; Maintain proper insurance coverage as a safeguard against having to draw payment for damages from the public treasury; When considering new trail or cycling routes or proposing modifications to the approved network, use the assessment and documentation tool to select the preferred facility similar to the one presented in Appendix C of Ontario Traffic Manual Book 18; and Consider the use and application of the principles outlined in the Centre for Sustainable Transportation's Child and Youth Friendly Land Use and Transport Planning Guidelines (Ontario) for unique safety and transportation needs of children and youth. Monitoring & Evaluating the Success of the Plan Collecting data to evaluate the different and changing aspects of user behaviour will assist in assessing the effectiveness and achievement of master the plan vision and objectives. Performance measures can be used to examine user preference, and levels of use, among other factors. Data can inform decision making and may contribute to the identification of network and programming priorities as well as appropriate budget allocation. A set of suggested performance measures were identified in section 4.6 of the ATI. As part of the Cycling Master Plan, a more detailed list of performance measures has been developed. ActiveE giaikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 59 The measures are based on four key principles — engineering, education and encouragement and enforcement. veering: Existing Use — an assessment of the number of different users, proximity to cycling facilities, demographics of users and duration of typical cycling trip Network Provisions — an assessment of the amount of the network that has been built and the provision of typical end -of -trip facilities or staging areas Investment — the amount of municipal funds made available for the implementation of the master plan ucation & Encouragement: Partnership and Recognition — local events and businesses that help to support cycling and external recognition for County, City and municipal commitment (e.g. bicycle friendly community status) Outreach and Provision — the amount of educational materials that are developed and provided such as maps, newsletters, educational brochures, etc. Public Engagement — a range of opportunities for the public to be involved e.g. events, educational programs that have been implemented, the amount of media coverage generated for cycling facilities / experiences, the number of views on local or regional webpages that promote trails and cycling, the amount of community support from local groups and stakeholders and the amount of tourism that is generated by those visiting for cycling experiences and the amount that they spend when they visit. Enforcement: Safety — the overall safety of cyclists assessed by the number of collisions and injuries, the safety of trail users assessed by reported incidents and the use of a Share the Road campaign to promote safe use on facilities in the community. Citations and Ticketing — the number of citations issued by enforcement officials, or number of positive reinforcement campaigns undertaken to enforce safe use of the facilities or to recognize positive community impacts. 60 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Documenting Findings The proposed performance measures should be reviewed, revised as necessary and adopted by the County, City and municipalities to gather input on a regular basis following the implementation of elements of the network or programming. It is suggested that the County, City and municipalities explore the collection of data every two to three years at a maximum of every 5 years. The collection of data should occur at the same time / season each year to ensure consistency of characteristics. Implementation is anticipated to commence in 2014. In addition to some staff time, the collection and analysis of data, the development of relevant recommendations and adjustments to performance targets should be a consideration / role for seasonal staff and / or students from post- secondary institutions, where available. The results that are gathered should be reported to County, City and local Councils as part of an annual information report to provide them necessary updates regarding the progress of the implementation of the master plan. 3.0 Implementation of the cycling network can be guided by a number of key principles. They were used to inform the identification of priority linkages for the cycling network. With the adoption of the master plan, the County, City and municipalities should review and revise these principles as necessary and use them to help prioritize additional network opportunities as they arise: Schedule implementation as part of major infrastructure development or improvement projects; ActiveE ginBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 61 Ensure Cycling Master Plan is reviewed in the early stage of municipal Environmental Assessments so that options can be considered during the evaluation of options; Establish cycling connections and corridors to improve access to important community destinations; Look for quick wins, low implementation cost opportunities; Construct routes in areas of new development (both greenfield and infill /intensification areas) as planning, design and construction of these areas progresses; Close gaps in the existing network, in particular where the completion of a small missing link results in the creation of a significantly longer, continuous connection; Provide spine connections between major urban centres and from urban centres to destination trails; Build where local interest is strong, where funding is available and / or where partnerships have already been established. Consider new opportunities that arise that were not known at the time the Cycling Master Plan was completed; Suggestions / requests from the public; and Consider developing or enhancing links where there is user demand. The master plan and proposed network is not intended to be set -in stone. Timing and details related to implementation when proceeding to the detailed design and implementation phase will evolve through environmental assessment, planning and capital budget processes. In section 4.3.2 of the ATI and as noted in section 1.2.3 of the Cycling Master Plan, a five -step implementation / network development process was proposed for consideration by the County, City and municipalities. The process is a suggested tool which is intended to be reinforced through the Cycling Master Plan implementation process. The five steps are presented in Figure 3 -1. Figure 3 -1 — Overview of the Five -Step Network Development Tool from the ATI 62 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiiveEigiinBikes rrfi,• coDPC) IVIALIAHODE The Five -Step Network Development Tool should be used to guide the implementation of the proposed cycling facilities and routes. The more detailed information regarding each of the steps can be found in the ATI and should be reviewed, revised — as necessary — and used as the guiding principles behind the design, development and implementation of proposed cycling routes in Elgin -St. Thomas. The implementation of the master plan should be built on partnerships, leadership and champions. Since the adoption of the ATI, Elgin -St. Thomas Public Health, the County, City, municipalities and its partners have continued their commitment to the promotion of active transportation and recreation. To facilitate the implementation of the cycling master plan it is recommended that this momentum and commitment from the ATI be maintained and enhanced by building on some of successes from the cycling master plan. Implementation is proposed to be based around the engagement of three key groups: Heathy Communities Partershp — a group of representatives from County, City and local Council, municipal staff, public health representatives as well as members of the public that were engaged to develop the ATI. Active Transportation Technical Committee — a group of engineering, public works and planning staff from the County, City and municipalities that provided input over the course of the development of the Cycling Master Plan including key technical data and implementations processes. Ctze4Actve Transportation — the citizen based promotion and outreach group that works with Public Health, County, City and municipal staff to help facilitate implementation at the community - level. Implementation roles and responsibilities have been organized based on decision making regarding hard infrastructure e.g. facilities and amenities and soft infrastructure e.g. programs and outreach initiatives. Table 3.1 presents some of the roles and responsibilities for each of the groups with regard to master plan implementation. ActiveE g nBlkes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 63 Table 3.1 — Cycling Master Plan Roles & Responsibilities The proposed roles for each of the groups as identified in Table 3.1 should be reviewed and confirmed by County, City and municipal staff to guide future implementation of hard and soft infrastructure. Funding of the Cycling Master Plan is intended to build on the partnerships established through the ATI — e.g. Elgin-St. Thomas Public Health, local Conservation Authorities, the County, the City of St. Thomas, local municipalities and Active Elgin. The implementation and maintenance of the network should not be the sole responsibility of the County, City or the municipalities and should be collaborative effort based on external funding opportunities. Potential funding and partnership opportunities should regularly be explored and pursued wherever possible. 64 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEiginEikes coDPC) o rastructire rcMfrastrueture Citizens4ActiveTransportation H . Communities Partnership Active Transportation Technical Committee Responsible for providing input to the design and delivery of promotion and outreach activities • Responsible for leading the development of program and outreach initiatives related to • Responsible for leading the implementation of cycling facilities County-wide County-wide cycling and AT County-wide, and • Municipal representatives to be • Should continue to meet monthly for regular updates as well as data collection with input from the C4AT responsible for on-road and off- road facilities under their • Should strive to engage new • Should strive to schedule regular jurisdiction • members Should work with the Healthy meetings throughout the year to discuss opportunities • County representatives to be responsible for on-road facilities on Communities Partnership and • Should engage one member from County roads Active Transportation Technical Committee to undertake data collection where possible the Citizens4ActiveTransportation group as a permanent member • Staff to guide the development and implementation of a formal maintenance strategy for the network The proposed roles for each of the groups as identified in Table 3.1 should be reviewed and confirmed by County, City and municipal staff to guide future implementation of hard and soft infrastructure. Funding of the Cycling Master Plan is intended to build on the partnerships established through the ATI — e.g. Elgin-St. Thomas Public Health, local Conservation Authorities, the County, the City of St. Thomas, local municipalities and Active Elgin. The implementation and maintenance of the network should not be the sole responsibility of the County, City or the municipalities and should be collaborative effort based on external funding opportunities. Potential funding and partnership opportunities should regularly be explored and pursued wherever possible. 64 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEiginEikes coDPC) Table 3.2 highlights potential funding sources which could be explored to support the implementation of the Cycling Master Plan. Table 3.2 — Potential Funding Opportunities for Cycling Infrastructure and Programming ncin ortunite._ Ontario Fundina yclina .Strategy For additional details regarding the #CycleON strategy refer to: http://www.mto.gov.on.ca/english/pubs/cycling/index.shtml Federal / Provincial Gas Tax For the federal program please refer to: http://www.infrastructure.gc.ca/plan/gtf- fte-eng.html For the provincial program refer to: http://www.mto.gov.on.ca/english/service- commitment/gas-tax-program.shtml Transport Canada's MOST (1Movina on Sustainable Transportation) For details on the MOST program and the projects that fall in-line with their funding alternatives refer to: http://data.tc.gc.ca/archive/eng/programs/environment-most- aboutmost-685.htm ecolMobili (TDM) Grant Proaram For details on the ecoMobility Grant Program refer to: http://data.tc.gc.ca/archive/eng/programs/environment-ecomobility-menu-eng- 144.htm Federation of Canadian Municipalities Green [Municipal huna For additional details regarding the Green Municipal Fund and potential funding alternatives refer to: http://www.fcm.ca/home/programs/green-municipal-fund.htm Healthy Communities Fui For additional details regarding the Healthy Communities Fund refer to: http://www.mhp.gov.on.ca/en/healthy-communities/hcf/default.asp Trans Canada Trail Funding and Federal Fund Matching For additional information regarding trail funding alternatives refer to: http://old1.tctrail.ca/trail_funding.php #ActiveElgiaikes oft dvb 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 65 n n ortunte._ Federal and Provincial nfrastructu re / Stimulus Proarams bona For Federal Government infrastructure stimulus fund details refer to: http://www.bcfontario.ca/english/isf/guide.html For Provincial Government infrastructure stimulus fund details refer to: http://www.moi.gov.on.ca/en/infrastructure/stimulus.asp Ontario IC _am Foundation For details regarding potential funding alternatives refer to: http://grant.otf.ca/ Corporate Environmental Funds (Shell and MEC) For additional details regarding MEC's fund to preserve recreationally significant landscapes refer to: http://www.mec.ca/AST/ContentPrimary/Community/CommunityContributions/Lan dAcquisition.jsp Corporate Donatiors Money or service in king and have been contributed by a number of large and small corporations over the years Ontario Trails Strategy Funding As part of the Ontario Sport and Recreation Communities Fund: http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PR DR006918 Tourism Development Fund For additional details regarding the Tourism Development fund refer to: http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/OS APQA005130 .Service Club Support Lions, Rotary and Optimist clubs who often assist with highly visible projects at the community level. Private Citizen Donation / Bequeaths Can also include tax receipts for donors where appropriate 66 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #ActiveEiginEikes coDPC) IVIALIAHODE A high -level opinion of cost has been developed for the implementation of the network based on a set of unit costs derived from recent design and construction projects across Ontario. Appendix C lists the costs for the construction of various elements of the cycling network. The appendix also includes guideline unit costs for amenities that may also be considered for implementation on a project by project basis. The costs are presented in 2014 dollars and are based on typical or normal / average conditions for construction but do not include: Cost of property acquisition, utility reallocation, driveway / entrance restorations or permits and approvals for construction; Annual inflation including increased cost of labour, materials, fuel, etc.; and Applicable taxes. Based on these assumptions as well as the unit costs presented in Appendix C, a three phased 20+ year opinion of cost has been established — consistent with full build -out of the network and the phases identified in section 3.1. Table 3.3 summarizes the costs by facility type and phase for the Elgin -St. Thomas Cycling Network. Table 3.3 — Summary of Network Costs by Facility Type and Phase Multi -Use Trail 13 $3,230,000 56 $14,070,700 17 Bike Lane 6 $44, 843 7 $55,875 1 Paved Shoulder 107 $6,625,450 12 $643, 500 24 Signed Bike Route 59 $44,513 80 $60,225 109 Signed Bike Route with Edgeline 4 $17,880 5 $19,040 1 Signed Bike Route with Sharrow 10 7 199 $34,090 $9,996,775 6 166 $20,230 $14,868,870 3 155 $4,340,000 $9,098 $1,589,600 $81,893 $3,000 $9,345 $6,032,935 ActiveE g nBikes oft c 0 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 67 The costs associated with full build -out of the network have been further summarized in Appendix D based on the different jurisdictions. The estimated cost to implement the 20+ year network is $30,898,580 of which $8,115,083 is Elgin County's share, $2,997,910 is the City's share and $1,583,088 is the responsibility of the local municipalities. The costs associated with Phases 2 and 3 would need to be revisited as the plan is implemented. The budget associated with these linkages will be dependent on achieving economies of scale through future capital plans as well as priorities identified by County, City and local municipal Councils. The network costing reported in Table 3.3 and Appendix D does not include potential savings which could be realized through other avenues such as external funding opportunities and partnerships. Throughout the Cycling Master Plan report, areas of discussion that form recommendations have been identified for consideration by Elgin -St. Thomas. Table 3.4 identifies these recommendations. They are intended to be reviewed and considered by the County, City and local municipalities to facilitate the implementation of the Master Plan. Table 3.4 — Summary of Cycling Master Plan Recommendations Adopt the Cycling Master Plan as the blueprint for future design, development and delivery of cycling infrastructure and programming in Elgin - St. Thomas. Use the network and implementation / phasing maps as a guide for the implementation of the cycling network, and as a base to assist with the preparation of annual budgets related to cycling infrastructure. Recognize that the network and phasing plan is flexible, and that adjustments will need to occur from time to time to respond to local priorities and opportunities. R4 The Active Transportation Technical Committee should use the Priority Projects identified in the Cycling Master Plan as a guide regarding short -term network development. Ontario Traffic Manual (OTM) Book 18 should be used as the primary guide for facility selection, assessment and design when proceeding with the detailed design and implementation of the cycling network. 68 CYCLING MASTER PLAN I DRAFT REPORT I JUNE 2014 #AetiiveEiginBikes CSfiZ`J coDPC) IVIALIAHODE Consider road diets as one means of implementing on -road cycling facilities R7 Have regard to the requirements / standards from the Accessibility for Ontarians with Disabilities Act (AODA) when designing trail and pedestrian facilities. Review and apply the suggested signing recommendations for the Lake Erie Waterfront Trail route and Sunset Drive as a guide for future implementation. R9 Continue to deliver education, encouragement, promotion and monitoring programs and initiatives / events that support cycling. This should include consideration for the new programming suggestions outlined in the Cycling Master. R19 Take steps to achieve the Bicycle Friendly Communities designation. Consider the risk management and maintenance considerations described in the Cycling Master Plan and update existing maintenance practices as necessary. R12 Consider developing a facility maintenance and performance log to track progress on an ongoing basis. Review the performance tracking suggestions outlined in the Cycling Master Plan to enhance existing programs and / or develop new initiatives to track the performance of soft infrastructure (programs) and hard infrastructure (facility types). R14 Review and apply the prioritization principles as opportunities arise during the implementation of the cycling network. R15 Apply the five -step network development process / tool to guide the implementation of the cycling network. R €6 The Healthy Communities Partnership and Active Transportation Technical Committee should continue to work collaboratively to develop and deliver cycling infrastructure and programs in Elgin -St. Thomas. They should be joined by other partners such as the Citizens4ActiveTransportation where appropriate. R17 Investigate external funding opportunities to supplement County, City and Local Municipal funding of the cycling network. ActiveE g nBikes oft c 0 CYCLING MASTER PLAN DRAFT REPORT JUNE 2014 69 ACT Active Transportation Initiative Placeholder Electronic copy can be accessed using the following link: http: / /activeelgin.ca /content /resources ID B ATE., 0 2.5 5 10 15 20 Km TO BOTHWELL AND T TECUMSEH PARK TO LONDON r, BELMONT TO LONDON j BRADISH ROAD AVO DRIVE YORKELINE O WILSONLINE CROSSLEY_H UNT LYONS LINE _ CONNECTIVITY TO OXFORD CENTURY LINE COUNTY & TILLSONBURG USING ROUTES ILLUSTRATED 0 IN THE OXFORD COUNTY TRAILS MASTER PLAN (2014) 02 WOLD, pO 7 0 FINGAL WILDLIFE MANAGEMENT. F ?G AREA TO TILLSONBURG " a TO TI LLSON NB ST LORN TO CHATHAM W" �" `.�k � ^"...�� I PORT 57ANLE JOHN E. PEARCE WARWICK PROVINCIAL PARK CONSERVATION AREA BAYHAM 0 0 TO BLENHEIM & CHATHAM RT LASGOW L A K E E R I E PORT BRUCE PROVINCIAL PARK PORT BRUC PORT BURWELL PROVINCIAL PARK PORT BURWEL DRAFT JUNE 2014 TO PORT ROWAN ELGIN -ST. THOMAS CYCLING MASTER PLAN APPENDIX B PROPOSED SIGNAGE STRATEGY FOR LAKE ERIE WATERFRONT TRAIL & SUNSET DRIVE Legend Existing Routes Existing Paved Shoulder Proposed Routes Proposed Paved Shoulder am am Proposed Signed Route Proposed Signed Route with Sharrow Signage Existing Share the Road Signage Recommended Share the Road Signage L Existing Waterfront Trail Signage Recommended Waterfront Trail Sign Other Lake Er Local Road Trans C Collector Road Railway - Arterial Road Connec Highway Lakes and Watercourses Municipal Boundary MMP£T-_ GH ir-ni ii F Appendix C - Unit Price Schedule Elgin-St. Thomas Cycling Master Plan Draft June 2014 1.1 ISigned Bike Route in Urban Area 1.2 ISigned Bike Route in Rural Area 1.3 ISigned Bike Route with Sharrow Lane Markings linear KM $900.00 linear KM linear KM 1.4 !Signed Bike Route with Wide Curb Lane with Construction of a ! !New Road ISigned Bike Route with Wide Curb Lane with Road Reconstruction !Project linear KM linear KM !Signed Bike Route with Paved Shoulder in conjunction with existing! 1.6 ! ! linear KM road reconstruction / resurfacing 1.7 !Signed Bike Route with Buffered Paved Shoulder in conjunction !with existing road reconstruction / resurfacing project linear KM 1.8 IAddition of Rumble Strip to Existing Buffered Paved Shoulder (rural)1 linear KM 1.9 1Granular Shoulder Sealing linear KM $600.00 $3,500.00 $60,000.00 $240,000.00 $55,000.00 $150,000.00 $3,000.00 $3,000.00 743LIE_. = Price for both sides of the road, assumes one sign a minimum of every 330m / direction of travel (e.g. 6 signs / km). Price for both sides of the road, assumes one sign a minimum of every 600m / direction of travel (e.g. 4 signs / km) Price for both sides of the road, includes route signs every 330m ($1,500/km both sides), and sharrow stencil every 75m as per Ministry Guidelines (Painted $75 each x 26/km = $1,950 in table) If thermoplastic type product is used assume $250 / each x 26 = $6,500 source Flint Trading Inc. Price for both sides of the road, assumes 0.5m to 1.0m widening on both sides of the road (3.5m to 4.0m) Price for both sides of the road, includes curb replacement, catch basin adjustments, lead extensions and driveway ramps Price for both sides of the road, 1.5m paved shoulder, assumes cycling project pays for additional granular base, asphalt and edge line. Increase to $75,000 per km for 2.0m wide shoulder (assume $110,000 per kilometre if additional widening of granular base required). Price for both sides of the road, 1.5m paved shoulder + 0.5 to 1.0m paved buffer, assumes cycling project pays for additional granular base, asphalt, edge lines and signs (buffer zone framed by white edge lines) Price for both sides Both sides spray emulsion applied to harden the granular shoulder. This will reduce gravel on the paved portion of the shoulder and significantly reduce shoulder maintenance. Appendix C - Unit Price Schedule Elgin -St. Thomas Cycling Master Plan Draft June 2014 n_- -- - ems =9__ = 1.10 Conventional 1.5m -1.8m Bicycle Lanes by Adding Bike Lane Markings and Signs Conventional 1.5m -1.8m Bicycle Lanes through Lane Conversion from 4 lanes to 3 lanes linear KM linear KM Conventional 1.5m -1.8m Bicycle Lanes in Conjunction with a New 1.12 linear KM Road or Road Reconstruction Project 1.13 Conventional 1.5m -1.8m Bicycle Lanes by Retrofitting / Widening Existing Road linear KM 1 14 Wide Bicycle Lane (2.0m - 2.5m BL) in Conjunction with New Road linear KM or Road Widening Project Buffered Bicycle Lane with Hatched Pavement Markings - 1.15 =Assumes New Road or Road Reconstruction/Widening already Planned 1.16 Buffered Bicycle Lane with Flex Bollards - Assumes New Road or Road Reconstruction/Widening Already Planned linear KM linear KM 1.17 Buffered Bicycle Lane with Pre -Cast Barrier - Assumes New road or linear KM Road Reconstruction/Widening Already Planned Price for both sides of the road, includes signs, stencils and edge line. Price is for conventional paint, (assumes $7,500.00 ;painted lane line at $1 / m + $75 / symbol x 26 + $2000 for signs)increase budget to $20,000 /km for _Thermoplastic) e.g. lane line in thermo is $5.50/m compared to $1.00 /m for paint $35,000.00 _Price for both sides. Includes grinding of existing pavement, markings, signs, line painting and symbols $300,000.00 $700,000.00 $250,000.00 $350,000.00 $365,000.00 $400,000.00 _Price for both sides of the road, assumes 1.5m bike lanes on both sides of the roadway (1.5m x 2 sides = 3.0m) _Includes catch basin leads, asphalt, signs, pavement markings sub -base only. Road project funds all other improvements _Price for both sides of the road, includes the cost for excavation, adjust catch basins, lead extensions, new !curbs/driveway ramps, asphalt and sub -base, pavement markings and signs. _Price for both sides of the road, assumes 2.0m to 2.5m bike lanes on both sides of the roadway . Includes catch _basin leads, asphalt, signs, pavement markings sub -base only _Price for both sides of the road, assumes 1.5m bike lanes + 0.5m - 1.0m buffer zone with hatched pavement _markings on both sides of the roadway. Includes catch basin leads, asphalt, signs, pavement markings sub -base _only. Road project funds all other components :Price for both sides of the road, assumes 1.5m bike lanes + flex bollards centred in hatched buffer zone at 10m _intervals. Includes catch basin leads, asphalt, signs, edge line pavement markings (both sides of buffer zone) sub- base only Price for both sides of the road, assumes 1.5m bike lanes + pre -cast and anchored curb delineators . Includes _catch basin leads, asphalt, signs, edge line pavement markings (both sides of buffer zone) sub -base only 1.18 Uni- directional Cycle Tracks: Raised and Curb Separated - Retrofit Existing Roadway linear KM $500,000 - $1,200,000 Two Way Cycle Track- Retrofit Existing Roadway $500,000 - $800,000 _Both sides. Includes construction but excludes design and signal modifications. Form of cycle track and materials- las well as related components such as bike signals, upgrade /modification of signal controllers, utility /lighting pole _relocations, bike boxes etc. are project specific and will impact unit price _One side. Includes construction but excludes design and signal modifications. Form of cycle track and materials las well as related components such as bike signals, upgrade /modification of signal controllers, utility /lighting pole _relocations, bike boxes etc. are project specific and will impact unit price Appendix C - Unit Price Schedule Elgin -St. Thomas Cycling Master Plan Draft June 2014 1.20 Two Way Active Transportation Multi -use path within road right -of- = linear KM way $250,000.00 13.0m wide hard surface pathway (asphalt) within road right of way (no utility relocations) Two Way Active Transportation Multi -use path within road right-of- 1.21 linear KM way on one side with removal of existing sidewalk $275,000.00 13.0m wide hard surface pathway (asphalt) within road right of way on one side of road in place of 1 .5m concrete _sidewalk (includes crushing of existing sidewalk and compacting for trail base) 1.22 Concrete Splash Strip placed within road right -of -way between 1.23 Active Transportation Multi -Use Path and Roadway Hard Surfaced Off -Road Multi -Use Trail Outside of Road Right -of- Way in an Urban Setting (New) m2 $150.00 !Colour Stamped Concrete linear KM $250,000.00 13.0m wide hard surface pathway (asphalt) within park setting (normal conditions) 90mm asphalt depth 1.24 Hard Surfaced Off -Road Multi -Use Trail Outside of Road Right -of- Way in an Urban Setting (Upgrade existing granular surface) linear KM $100,000.00 !Includes some new base work (25% approx.), half of the material excavated is removed from site. Add trail !marker signs 1.25 Granular Surfaced Off -Road Multi -Use Trail Outside of Road Right - linear KM of -Way in an Urban Setting $140,000.00 13.0m wide, compacted stone dust surface normal site conditions 1.26 (Granular Surfaced Off -Road Multi -Use Trail Outside of Road Right - = linear KM of -Way in an Rural Setting (New) $200,000.00 13.0m wide, compacted stone dust surface in complex site conditions (includes cost of clearing and grubbing) 1.27 Upgrade existing granular surface trail to meet 3.0m wide compacted granular trail standard linear KM $50,000.00 !Includes some new base work (25% approx.) and an average of 20 regulatory signs per kilometre 1.28 Off -Road Multi -Use Trail Outside of Road Right -of -Way on Abandoned Rail Bed in a Rural Setting linear KM $130,000.00 13.0m wide, compacted stone dust surface, includes signage along trail and gates at road crossings 1.29 _Granular Surfaced Multi -use Trail in a Woodland Setting linear KM $120,000.00 12.4m wide, compacted stone dust surface Appendix C - Unit Price Schedule Elgin -St. Thomas Cycling Master Plan Draft June 2014 2.1 I Pedestrian Boardwalk (Light -Duty) linear KM $1,500,000.00 _Structure on footings, 3.0m wide with railings 2.2 -Self weathering steel truss bridge m2 $2000 - $2500 _Footings/ abutments additional, assume $30,000 per side for spread footings; $50,000 - $90,000 per side for piles! Retrofit/ Widen Existing Pedestrian / Trail Bridge (29m long, 3m 2.3 Iclear width) 2.4 -Grade separated cycling /overpass of major arterial /highway m2 $2,500.00 _Price assumes modifications to existing abutments each $1,000,000- $8,000,000 _Requirements and design vary widely, use price as general guideline only 2.5 _Metal stairs with hand railing and gutter to roll bicycle vertical M $3,000.00 11.8m wide, galvanized steel 2.6 _Pathway Crossing of Private Entrance each $1500 - $2000 _Adjustment of existing curb cuts to accommodate 3.0m multi -use pathway 2.7 _Pathway / Road transition at unsignalized intersection(crossride) each $5,000.00 ;Typically includes warning signs, curb cuts and minimal restoration (3.0m pathway) Pathway / Road transition at existing signalized intersection 2.8 (crossride) 2.9 _At grade mid -block crossing each each $25,000.00 ;Typically includes installation of 4 signal heads, 2 poles, 2 foundations, 2 controller connector and 2 arms. $5,000.00 ;Typically includes pavement markings on pathway, warning signs, curb cuts and minimal restoration. Does not _include median refuge island. 2.1 - Median Refuge each $20,000.00 _Average price for basic refuge with curbs, no pedestrian signals 2.11 Mid -block Pedestrian Signal each $75,000 - $100,000 _Varies depending on number of signal heads required 2.12 At grade railway crossing each $120,000.00 _Flashing lights, motion sensing switch (C.N. estimate) 2.13 At grade railway crossing with gate each $300,000.00 _Flashing lights, motion sensing switch and automatic gate (C.N. estimate) 2.14 _Below grade railway crossing each $500,000- $750,000 13.0m wide, unlit culvert style approx. 10 m long for single elevated railway track 2.15 _Multi use subway under 4 lane road each $1,000,000- $1,200,000 _Guideline price only for basic 3.3 m wide, lit. 2.16 _Retaining Wall m2 $600.00 _Face metre squared Appendix C - Unit Price Schedule Elgin-St. Thomas Cycling Master Plan Draft June 2014 n-or=as==tkl.T: !9:0 01P0; IS' V • 3.1 Lockable gate (2 per road crossing) 3.2 1Metal offset gates 3.3 Removable Bollard 3.4 1Berming/boulders at road crossing 3.5 Granular parking lot at staging area (15 car capacity-gravel) 3.6 1Page wire fencing 3.7 1Chain link fencing each each $5,000.00 $1,200.00 1"P"-style park gate Heavy duty gates (e.g. equestrian supported step over gate). Price for one side of road - 2 required per road crossing. Typically only required in rural settings or city boundary areas each each $500-$750 Basic style (e.g. 75mm diameter galvanized), with footing. Increase budget for decorative style bollards $600.00 !Price for one side of road (2 required per road crossing) each Basic granular surfaced parking area (i.e. 300mm granular B sub-base with 150mm granular A surface), with $35,000.00 !precast bumper curbs. Includes minor landscaping and site furnashings, such as garbage receptacles and bike racks. linear M $20.00 11.5m height with peeled wood posts linear M $100.00 Galvanized, 1.5m height Regulatory and caution Signage (off-road pathway) on new metal 4.1 :post 4.2 1Signboards for interpretive sign 4.3 Staging area kiosk 4.4 1Signboards for staging area kiosk sign 4.5 Pathway directional sign 4.6 1Pathway marker sign 4.7 Pathway marker sign each each each each each each linear KM $150-$250 300mm x 300mm metal signboard c/w metal "u" channel post $500-$800 $2,000-$10,000 $1,500-$2,000 $500-$750 $250.00 $1,500.00 Does not include graphic design. Based on a 600mm x 900mm typical size and embedded polymer material, up to 40% less for aluminum or aluminum composite panel Wide range provided. Price depends on design and materials selected. Does not include design and supply of 'signboards Typical production cost, does not include graphic design (based on a 900mm x 1500mm typical size and embedded polymer material). Up to 40% less for aluminum or aluminum composite panel Bollard / post (100mm x100mm marker), with graphics on all 4 sides Bollard / post (100mm x100mm marker), graphics on one side only Price for both sides of the path, assumes one sign on average, per direction of travel every 0.5 km Appendix C - Unit Price Schedule Elgin -St. Thomas Cycling Master Plan Draft June 2014 5.1 !Major rough grading (for multi -use pathway) 5.2 :Clearing and Grubbing 5.3 l Bicycle rack (Post and Ring style) 5.4 =Bicycle rack 5.5 _Bicycle Locker 5.6 !Bench 5.7 _Safety Railings /Rubrail 5.8 =Small diameter culvert 5.9 _Pathway Lighting 5.10 =Relocation of Light/ Support Pole 5.11 Relocation of Signal Pole / Utility Box 5.12 =Flexible Bollards 5.13 _Pavement Markings 5.14 ;Upgrade Granular Surface Back Road to Chip Seal Surface m3 $10 -$25 !Varies depending on a number of factors including site access, disposal location etc. m2 each each each each linear M linear M linear M each each each linear M linear M $2.00 $150 -$250 Holds 2 bicycles , price varies depending on manufacturer (includes installation) $1,000 - $1,200 Holds 6 bicycles, price varies depending on manufacturer (includes installation) $3,000.00 Price varies depending on style and size. Does not include concrete mounting pad $1000 - $2,000 Price varies depending on style and size. Does not include footing /concrete mounting pad $100 -$120 I1.4m height basic post and rail style $150 -$250 Price range applies to 400mm to 600mm diameter PVC or CSP culverts for drainage below trail $130 -$160 Includes cabling, connection to power supply, transformers and fixtures $4,000.00 _Adjustment of pole offset (distance between pole and roadway) $8,000.00 Adjustment of pole offset (distance between pole and roadway) $100.00 _Should be placed at 10m intervals where required $1.00 $40,000.00 !Price includes pulverizing existing surface with double treatment or tar and chip at 7m wide. NOTES: 1. Unit Prices are for functional design purposes only, include installation but exclude contingency, design and approvals costs (unless noted) and reflect 2014 dollars, based on projects in southern Ontaric 2. Estimates do not include the cost of property acquisitions, signal modifications, utility relocations, major roadside drainage works or costs associated with site - specific projects such as bridges, railway crossings, retaining walls and stairways, unless otherwise noted. 3. Assumes typical environmental conditions and topography. 4. Applicable taxes and permit fees are additional. D Appendix D - Network Costing Spreadsheet Elgin-St. Thomas Cycling Master Plan Draft June 2014 DRAFT TABLE D.1 - SUMMARY OF EXISTING AND PROPOSED FACILITY TYPES BY JURISDICTION Jurisdiction Exis ing TOTAL DISTANCE (EXISTING) Proposed Routes TOTAL DISTANCE (PROPOSED) Multi-Use Trail Bike Lane Paved Shoulder Signed Route Ed ho Sharrow Tota l (km) 9'o of Total Existing Multi-Use Trail Bike Lane Paved Shoulder Signed R oute Edgehne rr Shaow Total (km) 9'o of Total Proposed Dstance (km) Distance (km) Ds tance (km) Distance (km) Distance (km) Distance (km) Dstance (km) Distance (km) Dstance (km) Distance (km) Distance (km) Distance (km) i n c County 00 00 10 6 00 00 00 10.6 A 5% 00 1 6 127 4 76 2 2 8 6 2 214 2 41 1% West Elgin 1 3 00 00 00 00 00 1.3 24 0 9 00 00 8 8 00 00 9 7 1 99'o Dutton / Dunwich 0 8 00 00 00 00 00 0.8 15 00 00 3 7 1 1 00 00 4 8 0 99'o Southwold 00 00 00 00 00 00 0.0 00 00 00 00 251 00 00 251 4 89'o S t Thomas 18 8 0 8 00 00 00 00 19.8 37 99'o 9 9 13 0 66 117 72 101 58 5 112 Central Elgin 00 00 00 00 00 00 0.0 00 1 3 00 20 55 3 00 1 9 605 116 Malahide 00 00 00 00 00 00 0.0 00 02 00 22 30 0 00 00 32 4 62 Bayham 00 00 00 00 00 00 0.0 00 00 00 00 36 1 00 00 36 1 6 99'o Aylmer 27 00 00 00 00 00 2.7 52 15 00 0 9 46 00 00 71 14 Other (Partnerships) 00 00 00 00 00 00 0.0 00 72 8 00 00 00 00 00 72 8 140 C 9 15 4 h Creek Conservation Authority 165 00 00 00 00 00 16.5 31 99'o 00 00 00 00 00 00 00 00 Kettle Creek Conservation Authority 0 3 40.3 00 08 00 106 00 00 00 0.0 00 03 06 00 86,6 00 00 00 248.8 00 10.0 00 182 00 00 TOTAL (KM) ao 14.6 142.8 TOTAL EXISTING AND PROPOSED DISTANCE (KM) TOTAL EXISTING AND PROPOSED NETWORK (KM) Appiano& D- Network Costing Spreadsheet Elgin -St. Thomas Cycling Master Ran Draft June 2014 DRAFT TABLE 0.2- PROPOSED FACILITY TYPE AND COST BY PHASE AND JURISDICTION Uric Price Unit Value R••wed Cost Jurisdiction tdD PF 11KMI t Et f f PF 1 or Phase • • �� • �l -�� Multi-Use Trail DisrencelKMl Esemared COS[ Distance IKMI Total COS[ Distance IKMI Tote COS[ Distance IKMI Total CCSt Distance IKMI Total COS[ Distance IKMI Total COS[ Distance IKMI Total COS[ Distance ( KMI Total Co Di tance IKMI Total C6t Distance IKMI Total C6t n aria t�o $250,000 IinearKM 0 $0 0 $0 0 $0 0 $0 4 $1,052,508 0 $0 0 $0 0 $0 0 $0 0 $0 4 $1,052,500 nun $250,000 linear KM 0 $0 0 $0 0 $0 0 $0 4 $887508 1 $327508 0 $0 0 $0 0 $0 0 $0 5 $1,325,000 Multi-use Trail on Abandoned Rail Bed in Rural Setting $130,000 linear KM 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 3 $42,500 3 $42,500 Bike Lane Paved Shoulder $7500 $55000 linear KM linear $637 63438050 $0 $0 $0 $200750 0 $0 80 $38,46 $138,708 0 $0 80 0 $0 80 0 $0 80 0 $0 $51700 0 o $0 $44,843 83 830 200 aged ved Shoulder 1$75,000 /km) Signed Bicycle Route $76000 $750 linear KM linear KM 17 $2785,250 $12,570 0 $n $0 05 $n $345 0 13 $n $8,81, 0 04 $n $323 0 14 $n $10380 0 4 $n 8315 0 7 $n 84880 0 4 $n 8722, 0 0 n $0 5., $2785,250 814513 Signed Route inn5 Edgeline $4000 linear KM 1 $3800 0 $0 0 $0 0 $0 4 $14288 0 $0 0 $0 0 $0 0 $0 0 $0 4 $17880 Signed Route Sparrow with $3500 linear KM 3 $11,760 0 $0 0 $0 0 $o a $20,868 0 $1.470 0 $0 0 $0 0 $0 0 $0 10 $34,080 PHASE 1 TOTAL 1 1221 45.267.8051 01 801 11 $201.0951 131 4.6151 261 $2.263.6301 161 $3395501 61 $3.1551 71 44.8901 51 454.9251 31 4E62.5001 1991 89.995.775 UNtPriw Unit Value Proposed Cwt by gE JUr adicti td pry 11KMI Total Estimated as f Pp 2 or Phase Multi-Use Trail EI'n Distance (KM) County Estimated s West Distance IKMI Elgin Total cast Duty /Dulwich Distance (KM) ToraCost Swthwdd Distance (KM) Total cast St Distance (KM) Thanes Total cast Central Elgin Distance (KM) Total cast Mel Distance (KM) hide Totals Distance (KM) Beyham Total Cost AV mar Distance 1KM11 Total Cost Other partnerships) Distance (KM) Total Cost to $250,000 IinearKM 0 $0 0 $0 0 $0 0 $0 03 $67,500 0 $0 0 $0 0 $0 0 $0 0 $0 03 $67,500 $250,000 linear KM 0 $0 1 $222,500 0 $0 0 $0 1 $240,000 0 $0 0.2 $47500 0 $0 2 $375,000 0 $0 4 $835,000 Multi-use Trail on Abandoned Rail Bed in Rural Setting Bike Lane $130,000 $7, 500 linear KM linear KM 0 0 $0 $0 0 0 $0 $0 0 0 $0 $0 0 0 $0 $0 0 $0 $55,87 0 0 $0 $0 0 0 $0 $0 0 0 $0 $0 0 0 $0 $0 52 0 $13117500 $0 52 $13117500 $55,87, Paved Shoulder Signed Bicycle Route $55,000 $750 linear KM linear KM $532,850 $863 0 $0 $1,080.00 0 $0 $510 0 $0 $9,2. 0 $0 $7313 2 $110,5,0 $13718 0 $0 $7,320 0 $0 $20,205 0 0 $0 $o 0 0 $0 $o 80 $643500 $80,22s Signed Route with Edgeline $4 ,000 linear KM 1 $4520 0 $0 0 $0 0 $0 4 $14520 0 $0 0 $0 0 $0 0 $0 0 $0 5 $18,040 Signed Route Sparrow with $3500 linear KM 1 $2,800 0 $0 0 $0 0 $0 4 $12,480 1 $4,870 0 $0 0 $0 0 $0 0 $0 e $20,230 P80.2 TOTAL 13 $541,133 2 .23,580 0.7 $510 12 $8,218 23 $397,858 22 $128,28 10 $64,820 271 $20,205 2 6376,000 52 $13,117,600 186 414,859870 U8tPriw Unit Value Proposed Cwt byJUriadic9on m Ph 11KMI Total Estimated o or Phase f Pp 3 __- El 'n County West Elgin Duty /942210, Southwdd St Thanes Ce tral Elgin Malafide Bay5am AVmer Other IPSrthashipal Multi-Use Trail Distance IKMI Estimated Cast Distance IKMI Total Cast Distance IKMI I Tora Cast Distance IKMI Total Cost Distance IKMI Total Cast Distance IKMI I Total Cast Distance IKMI Total Cast Distance IKMI Total Cast Distance IKMI Tots Cost Distance IKMI Total Cost to $250,000 IinearKM 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 Mill$250,000 linear KM 0 $0 0 $0 0 $0 0 $0 04 $107500 0 $0 0 $0 0 $0 0 $0 0 $0 0 $107500 Abandoned Rail Bed in Rural Setting $130,000 linear KM 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 17 $123.2,500 17 $1232500 Bike Lane Paved Shoulder $7,500 $55,000 linear KM linear $5,47, $97200 $0 $0 $0 $0 $0 $0 $3,823 $222,200 $0 $0 $0 $120,4,0 $0 $0 $0 $0 $0 $0 $8,088 $618,850 ved Paved Shoulder 1$75,000 /1<ml Signed Bicycle Route $76000 $750 linear KM linear KM 13 58 $.9750 $43710 0 $0 $5,520 0 0 $0 $0 0 0 $0 $0 0 2 $0 $11 == 0 23 $0 $17348 0 $0 $11 . 0 $0 $1,943 0 $0 $228 0 0 $0 $o 13 109 $.9750 $81893 Signed Route with Edgeline $4 ,000 linear KM 1 $3 ,000 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 1 $3 ,000 Signed Route Sparrow with $3500 linear KM 2 $7,210 0 $0 0 $0 0 $0 1 $2.138 0 $0 0 $0 0 $0 0 $0 0 $0 3 $934 PHASE 3 TOTAL 63 $1,309965 7 $9520 01 .I 0 . 7 9339913 2 $17,368 1e $132.4.1 3 $1.90.9 0.31 $225 $17 $4,22500 1551 55,032,835 El 'n County West Elgin Dutton /DarveA S thwdd St Thomas Central EI Mal M1d Bayfi AVIme Other (Partnerships) FO All ES IPM) OS PA LL P [s Total I I Tote Es tlCast Tote I I Tore Es CasTot t Distance I I Tot Estimated C Tom Ds NM) est'tel 5'ed stance MI mtl atop Distance (KM) [mama LO stance MI Estimated Co. stance MI T amtl Cast Distance T o Estimated T o[ o E Co. • AL FOR ALL PHASES