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02 - January 28, 2014 County Council Agenda Pkg.xz. V I �cy ORDERS OF THE DAY FOR TUESDAY, JANUARY 28, 2014 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — December 10 & 12, 2013 & January 14, 2014 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Item (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Law 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for January Councillor Walters Deputy Warden for February Councillor Wiehle February 11, 2014 County Council Meeting — 9:00 a.m. February 23 - 26, 2014 2014 ROMA /OGRA Combined Conference - (Fairmont Royal York — Toronto) November 7, 2014 2014 Warden's Banquet — St. Anne's Centre 1 Draft COUNTY COUNCIL MINUTES Tuesday, December 10, 2013 The Elgin County Council met this day at the Administration Building at 7:00 p.m. with all members present with the exception of Councillor McIntyre (regrets). The Chief Administrative Officer asked that members of Council wishing to run for the Office of Warden to please stand. Councillor Marr offered his candidacy for the position of Elgin County Warden for 2014. ELECTION OF WARDEN The Chief Administrative Officer explained that since the position for Warden remains uncontested, the normal election procedures would be dispensed with, as prescribed by by -law, and that a resolution appointing Councillor Marr to the position of Warden would be in order. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT David Marr be appointed as Warden for Elgin County Council for the Year 2014. - Carried Unanimously. RESULTS The Chief Administrative Officer announced that the Warden of Elgin County for 2014 is David Marr, Deputy Mayor of the Municipality of Central Elgin. Warden Marr took the Declaration of Office, administered by the Chief Administrative Officer. The Warden left the room, was gowned, and re- entered the Council Chambers where he was officially presented with the Chain of Office, the Lord Elgin Watch and the Gavel of Office, by the immediate Past Warden Cameron McWilliam. Warden Marr gave his Inaugural Address to Council, thanked them for their support, and outlined the items of interest and importance for consideration in 2014. COMMITTEE APPOINTMENTS Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT the appointments to Outside Boards and Committees for 2014 be confirmed as follows: Dispute Resolution — 3 appointees Warden Marr Councillor Ens Councillor McWilliam Elgin County Museum — 1 appointee Councillor Jenkins Elgin Economic Development Advisory Group Councillor Couckuyt (EEDAG) — 2 appointees Councillor Mennill Elgin St. Thomas Public Health — 3 appointees Councillor Couckuyt Councillor Walters Councillor Wiehle Health Recruitment Partnership — 1 appointee Councillor McWilliam Joint Elgin /Central Elgin Accessibility Advisory Warden Marr Committee — 1 appointee Rural Initiatives — 3 appointees Councillor Ens Councillor McIntyre Councillor McWilliam Social /Entertainment — 2 appointees St. Thomas Elgin General Ad Hoc Committee — 2 appointees St. Thomas Elgin General Hospital — 1 appointee SWEA — 2 appointees Waste Management/Liaison Water Advisory Committee — 1 appointee OTHER BUSINESS — None. Moved by Councillor Walters Seconded by Councillor Ens Councillor Walters Councillor Wiehle Councillor McIntyre Councillor Mennill Tom Marks (Citizen Appointment) Warden Marr Councillor Jenkins Committee of the Whole Council Councillor Jenkins - Carried. THAT we do now recess at 7:15 p.m. until Thursday, December 12, 2013, at 9:00 a.m. - Carried. 16191 L1 1 1011 WK K 91 I t 1101 1:s] I Thursday, December 12, 2013 The Elgin County Council resumed the meeting at the Administration Building at 9:00 a.m. with all members present except Councillor McIntyre (regrets). Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor Wiehle THAT the minutes of the meeting held on November 26, 2013 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF None. PRESENTATIONS Retirement Recognition: Gloria Hiddink and Rhonda Rieger. The warden congratulated and thanked both of them for their service. He presented them with certificates. Vicki Luke, Agriculture and Rural Economic Development Adviser presented the 2013 Premier's Award for Agri -Food Innovation Excellence to Ryan Howe, Howe Family Farms, Aylmer. DELEGATIONS Marilyn Crewe, Interim General Manager, Elgin Business Resource Centre presented a PowerPoint on the satellite business office pilot projects in Dutton and Aylmer. Moved by Councillor Mennill Seconded by Councillor Ens THAT the PowerPoint presentation from the Elgin Business Resource Centre outlining the success of the Dutton and Aylmer Satellite Office Pilot Projects be received and filed. - Carried Paul Jenkins and Ken Monteith of the St. Thomas Elgin General Hospital (STEGH) Foundation presented a PowerPoint titled "Elgin County and STEGH ". This was followed by John Bod, STEGH Redevelopment Manager, who presented a PowerPoint titled "Elgin County Council Report and Update." Paul Collins, President and CEO, STEGH was also in attendance. Moved by Councillor Mennill Seconded by Councillor Walters THAT the PowerPoints titled "Elgin County & STEGH" and "Elgin County Council Report and Update" on the hospital's redevelopment project be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor McWilliam THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Elgin Business Resource Centre: Dutton Satellite Office — General Manager of Economic Development The manager presented a report on the activities at the West Elgin Satellite Office. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT the Elgin Business Resource Centre Satellite Office in Dutton continue beyond its pilot project status and remain subject to the terms and conditions contained in the March 25, 2013, three year funding agreement between the County of Elgin and the Elgin Business Resource Centre. - Carried. Progress Report 2 — Proposed New Facility for Museum and POA /Multi- Purpose Council Chamber — Architectural Design Services Contract Award — Purchasing Coordinator The coordinator presented the report outlining the responses to a Request for Proposal for architectural design services for the new facility. Moved by Councillor Walters Seconded by Councillor Jenkins THAT +VG Architects (The Ventin Group Ltd.) be selected for Architectural Design Services for the new facility for Museum and POA/Multi- Purpose Council Chamber project at a total price of $231,000, plus applicable taxes; and, THAT if the cost for Architectural Design Services increases above the amount approved by Council by more than 10 %, the Director will prepare a further report to Council outlining the expenditures; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract - Carried. General Insurance and Risk Manaaement Proaram — Purchasina Coordinator The coordinator presented the report regarding the results of the County's Request for Proposal for insurance coverage. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT in support of Armour Riley's recommendation, Frank Cowan Company be selected to provide General Insurance and Risk Management Services at the proposed annual premium cost of $334,553 plus taxes commencing December 15, 2013 until December 15, 2014 with options to renew for up to four, one year terms provided that the premium increase does not exceed 10% of the previous years' insurance program, exclusive of any program changes; and, THAT in support of Armour Riley's recommendation, the County's principal Liability Insurance limits (including Automobile Liability) be increased from $20 million to $25 million for an additional cost of $4,494; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract - Carried. Municipality of Central Elain IT Support Update — Manaaer of Information Technolo The manager presented the report regarding the provision of support IT services to Central Elgin. Moved by Councillor Ens Seconded by Councillor McWilliam THAT staff be authorized to proceed with the negotiation of a long term arrangement for the partnership with the Municipality of Central Elgin for information technology services. - Carried. Port Stanley Library Construction Update — Director of Community and Cultural Services The director presented the report on the construction /renovation project at the Port Stanley Festival Theatre and its impact on the Port Stanley Library. Moved by Councillor Mennill Seconded by Councillor Walters THAT the report titled "Port Stanley Library Construction Update" dated November 28, 2013 be received and filed. - Carried. 2013 -2014 Late Career Nurse Initiative — Director of Homes and Seniors Services The director presented the report regarding funding from the Ministry of Health and Long - Term Care for each County home. Moved by Councillor McWilliam Seconded by Councillor Ens THAT the report titled "2013 -2014 Late Career Nursing Initiative" dated December 4, 2013 be received and filed. - Carried. Wheelchair Seating Assessment Fees — Director of Homes and Seniors Services The director presented the report regarding changes in seating assessments in physiotherapy programs in the County homes. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT Wheelchair Seating Assessment Fees at Market Rate be added to the 2014 by -law for fees and services; and, THAT the report titled "Wheelchair Seating Assessment Fees" dated December 4, 2013 be received and filed. - Carried. West Elgin Community Health Centre Meals on Wheels Agreement Renewal, 2013/2014 — Director of Homes and Seniors Services The director presented the report regarding the renewal of an agreement to assist in providing Meals on Wheels to the West Elgin area through Bobier Villa. Moved by Councillor Wiehle Seconded by Councillor Walters THAT the current price of Meals on Wheels remain $6.50 for the 2013/2014 contract year; and, THAT Council authorize the Chief Administrative Officer to sign the 2013/2014 meals on Wheels agreement for the West Elgin Community Health Centre. - Carried. The meeting recessed for 15 minutes Elgin Federation of Agriculture's Request to Join the Rural Initiatives Committee — Chief Administrative Officer (addendum item) The Chief Administrative Officer presented the report, outlining the options available to council regarding the request. Moved by Councillor Walters Seconded by Councillor Mennill THAT, in recognition of the importance of the Elgin Federation of Agriculture, the EFA be invited to the Rural Initiatives Committee (as a non - voting member) when topics of mutual interest are being discussed. - Carried CORRESPONDENCE Items for Consideration 1. Dennis Travale, Mayor, Norfolk County requesting the County of Elgin support SWEA and affected Counties of WOWC re: VIA Rail Closure. 2. News Release from MPP, Toby Barrett, Haldimand - Norfolk titled "Barrett calls on government to keep rail alive in Norfolk ". (Addendum Addition) 3. Jeff Yurek, MPP, Elgin- Middlesex- London seeking support for Private Member's Bill, Bill 135, Ryan's Law (Ensuring Asthma Friendly Schools), 2013. (Addendum Addition) 4. Jennifer Bousfield, Manager, Program Operations, Ministry of Agriculture and Food informing Council that the county's project proposal for the Small, Rural and Northern Municipal Infrastructure Fund (SRNMIF) Capital Program was not selected. (Addendum Addition) The following recommendation was adopted in regard to Correspondence Item #1 and Item #2 (Addendum Addition): Councillor Couckuyt linked Correspondence Item #1 to Correspondence Item #2 (Addendum Addition) reporting that he was in meetings with Joe Preston, MP, Elgin- Middlesex- London to ensure rail lines were kept in the County. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT Elgin County Council strongly opposes the pending closure of the Trillium Railway; and, THAT the Minister of Transportation be encouraged to investigate the impact of said closure and review alternatives that would allow this vital transportation service to continue for the benefit of the respective communities it serves. - Carried. The following recommendation was adopted in regard to Correspondence Item #3 (Addendum Addition). Moved by Councillor Walters Seconded by Councillor Ens THAT Elgin County Council supports the private members bill, Bill 135, Ryan's Law (Ensuring Asthma Friendly Schools), 2013; and, THAT the Warden write a letter to the Minister of Education expressing to the Minister the need for this bill to become a priority and for it to be passed in a timely manner. - Carried Unanimously. The following recommendation was adopted in regard to Correspondence Item #4 (Addendum Addition). Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the Warden write a letter to the Minister of Agriculture and Food expressing disappointment that Elgin County's project proposal for the Small, Rural and Northern Municipal Infrastructure Fund (SRNMIF) Capital Program (Dexter Line and Waterline relocation) was not selected; and, THAT the Minister be requested to review our application and reconsider the decision. - Carried Unanimously. Items for Information (Consent Agenda) 1. Elgin Federation of Agriculture with their November 2013 Newsletter 2. Rebecca McLean, Supervisor of Planning, London District Catholic School Board with notice of Facility Partnership Opportunity. 3. Chris Ripley, Manager, Regulatory Applications, Union Gas Ltd. with notice of 2014 Rates Application. 4. Bernie Wiehle, Mayor, Municipality of West Elgin urging Thames Valley District School Board to find a alternative for the French Immersion Accommodation Plan. 5. The Honourable Bob Chiarelli, Minister of Energy with the release of Ontario's updated Long - Term Energy Plan titled "Achieving Balance ". In regard to Correspondence Item #4: The Warden thanked the Municipality of West Elgin for supporting the County on urging the Thames Valley District School Board to find an alternative for the French Immersion Accommodation Plan. Moved by Councillor Walters Seconded by Councillor Wiehle THAT Correspondence Items #1 - 5 be received and filed. - Carried. OTHER BUSINESS Statements /Inauiries by Members Councillor McWilliam reported he had attended the public meeting hosted by the board on the issue of French Immersion Accommodation Plan by the Thames Valley District School Board with Jeff Yurek, MPP, Elgin- Middlesex- London. He noted that there was a lot of support from Elgin residents and solid suggestions were presented. He hopes the school board will reconsider their plan. Notice of Motion — None Matters of Uraencv Councillor Wiehle cautioned Council that Ontario is about to lose another agricultural industry: beekeeping. He provided information on the provincial committee reviewing the issue and the Ontario Beekeepers' Association inability to be included in the discussions or obtain meetings with the Premier /Minister of Agriculture and Food. Moved by Councillor Mennill Seconded by Councillor Ens THAT the beekeeping matter be accepted as a matter of emergency - Carried. Councillor Wiehle declared a conflict of interest, as he is a member of the Ontario Beekeepers' Association, and refrained from voting on the issue. Moved by Councillor Mennill Seconded by Councillor Walters THAT Elgin County strongly encourage the Premier and Minister of Agriculture and Food to meet the President of the Ontario Beekeepers' Association to discuss potential solutions to support the viability of commercial beekeeping in Ontario. - Carried. Moved by Councillor McWilliam Seconded by Councillor Jenkins THAT the matter respecting the continued viability of commercial beekeeping in Ontario be referred back to the Rural Initiatives Committee for consideration and more complete research. - Carried. Closed Meeting Items Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Consolidate Services Delivery Discussions; and, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Confidential Insurance Opinion re: Insurance Proposals. The Chief Administrative Officer and Councillor McWilliam presented an update on Consolidated Service Delivery Discussions. It was agreed that discussions continue. The Director of Financial Services presented a confidential letter on an Insurance Opinion. Moved by Councillor McWilliam Seconded by Councillor Jenkins THAT we do now rise and report. - Carried. The meeting recessed for five minutes. Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the confidential correspondence on Consolidated Service Delivery Discussions; and, confidential Insurance Opinion re: Insurance Proposals be received and filed. - Carried REPORTS — (continued) Countv of Elain Official Plan — Final Approval — Manager of Plannin The manager presented the report on the approval of the Official Plan and the authority responsibilities now assigned to the County. He introduced Bruce Curtis, Manager, and Tammy Ryall, Planner, both of the Community Planning and Development, Municipal Services Office, Western Ontario, Ministry of Municipal Affairs and Housing. Mr. Curtis spoke about the role of council in the Official Plan process and congratulated Elgin County Moved by Councillor Ens Seconded by Councillor Walters THAT the report titled "County of Elgin Official Plan — Final Approval" dated November 28, 2013 be received and filed. - Carried. Official Plan — Delegation By -Law and Consultation By -Law — Manager of Planning The manager presented the report regarding the requirement for by -laws under the Official Plan. Moved by Councillor Mennill Seconded by Councillor Walters THAT County Council approve a Delegation By -Law pursuant to Section 5 (1) of the Planning Act; and, THAT County Council approved a Consultation By -Law pursuant to Sections 22 (3.1) and 51 (16.1) of the Planning Act; and, THAT the by -laws be prepared. - Carried. DELEGATIONS — (continued) Paula Poirer, Vice President of EMS Operations, Medavie presented a PowerPoint on Medavie EMS operations across North America. Randy Denning, President, Thames EMS presented a PowerPoint titled "Municipality of Bayham Response Situation ". The Director of Engineering Services introduced Dr. Michael Lewell, Regional Medical Director, Southwest Ontario Regional Base Hospital Program, London Health Sciences Centre. Dr. Lewell responded to questions from council on response times. Moved by Councillor Ens Seconded by Councillor McWilliam THAT Elgin County Council accept the recommendations in the attached Briefing Note dated December 6, 2013 from Medavie EMS to improve ambulance response times in the Municipality of Bayham. - Carried Unanimously. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. DELEGATIONS — (continued) Grace McCartland of The Arts & Cookery Bank presented a PowerPoint titled "A snapshot of rural culture... stirred ". A verbal presentation was given by Twan Dieker, and Sarah deWit, both participants in the Bank's cooking boot camps and both West Elgin Secondary School students and members of the Students' Council. Moved by Councillor Walters Seconded by Councillor McWilliam THAT the PowerPoint titled "A snapshot of rural culture... stirred" regarding a cooking boot camp held at The Arts & Cookery Bank be received and filed. - Carried. BY-LAWS Moved by Councillor Jenkins Seconded by Councillor Ens THAT By -Law No. 13 -27 "Being a By -Law to Require Applicants to Consult with the Approval Authority" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT By -Law No. 13 -28 "Being a By -Law to Delegate Certain Authorities Vested in the Council of the Corporation of the County of Elgin as the Approval Authority with Respect to Plans of Subdivisions, Plans of Condominium and Part Lot Control By -Laws Pursuant to the Section 22 and 51 of the Planning Act, to the Manager of Planning for the County of Elgin" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wiehle Seconded by Councillor McWilliam THAT By -Law No. 13 -29 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the December 10 and 12, 2013 Meeting" be read a first, second and third time and finally passed. - Carried. 10 County Council 10 December 10 & 12, 2013 ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Jenkins THAT we do now adjourn at 12:16 p.m. and meet again on January 14, 2014 at the County Administration Building Council Chambers at 2:00 p.m. - Carried. LONG SERVICE AWARDS Following adjournment, council recognized the following recipients with Long Service Awards, as presented by Warden Marr during a luncheon celebration: BOBIER VILLA Candice Campbell 10 years Irene Kydd 10 years Kelly Roberts 10 years Kimberly Martin 15 years Marianne Merks 25 years Jacoba Pennings 25 years ELGIN MANOR Jill Carter 10 years Sylvie Davey 10 years Rebecca Higgs 10 years Kerry Lynch 10 years Sheri Wright 10 years Karen Chapman 15 years Nancy Cole 25 years Robin Fleming 25 years Barbara Pressey 25 years TERRACE LODGE Rhonda Gordon 10 years Grace Hertner 10 years Maria Reis 10 years Taunyha Roberts -Neef 10 years Margorie Smith 15 years Kathy Somerville 20 years Julie Acre 25 years Yvonne Gavey 30 years Linda Pinchak 35 years ADMINISTRATIVE SERVICES Mark McDonald 20 years COMMUNITY AND CULTURAL Kelle Tomczyk 15 years SERVICES Lorelei Gloor 20 years Carol Robson 25 years Chris Mayhew 30 years Mary Lou McMillan 35 years ENGINEERING SERVICES Clayton Wafters 25 years FINANCIAL SERVICES Allan Reitsma 10 years Mark McDonald, Chief Administrative Officer. 11 David Marr, Warden. Response times have been an ongoing concern in the Municipality of Bayham During 2012, Elgin County Council approved funding to temporarily provide a First Response Unit (FRU) to the area for ten hours, five days per week (0700h - 1700h) with the goal of lowering response times to meet a standard of 17'30" (90% of the time). 9 In the six months following the implementation of the FRU, response times in Bayham have marginally decreased. The effectiveness of this initiative has been impacted by three key factors: • Less than 39.0% of the calls in Bayham are occurring during the FRU's hours of operation; • The FRU is stationed in Alymer resulting in lost hours of service due to travel during the start and end of each shift; ® The location in the Straffordville Fire Hall is convenient but not ideally situated to cover all calls in Bayham. A Opportunities have been identified for operational modifications to the FRU. It is anticipated that these modifications will improve the effectiveness of the FRU and further decrease the response times in Bayham: • Increase the service level by stationing the FRU in Straffordville and having staff report directly to this location to eliminate the travel time back and forth to Aylmer; • Search for a physical location to house the FRU in the Vienna area; • Continuously review staffing patterns (i.e. shift start and end times) to maximize the call volume that is captured by the FRU. 1. The current FRU initiative in Bayham be extended until October 2014 with the operational modifications outlined in Section 3.0. 2. The FRU is closely monitored and reviewed with respect to the impact on response times in Bayham. If there is limited impact on the overall response times, then potential options will be formulated for unit hour reallocation for Council consideration commencing in 2015. These options will be reinforced with comprehensive data analysis. Date. December 6th, 2013" Submitted by. Paula Poirier, Doug Sabean, Mac Gilpin & Randy Denning 12 Draft COUNTY COUNCIL MINUTES Special Meeting Tuesday, January 14, 2014 The Elgin County Council met this day at the Administration Building at 2:00 p.m. with all members present except Councillors McWilliam (vacation) and McIntyre (regrets). Warden Marr in the Chair. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. Moved by Councillor Walters Seconded by Councillor Mennill THAT we do now move into Committee of the Whole Council. - Carried. DELEGATIONS Peter Devlin, President, Fanshawe College; Ross Fair, Chair of St. Thomas /Elgin Campus; Catherine Finlayson, Executive Director, Fanshawe College Foundation; Susan Cluett, Dean, Faculty of Regional and Continuing Education and Andrew Gunn, Regional Development Coordinator with correspondence dated January 6, 2014 and a PowerPoint presentation titled "Presentation to Elgin County Council ". Mr. Devlin and Mr. Fair provided updates about Fanshawe College's new College Strategic Framework, recent projects at the St. Thomas /Elgin Campus, and the college's outline for the future. Moved by Councillor Couckuyt Seconded by Councillor Ens THAT the PowerPoint titled "Presentation to Elgin County Council" from Fanshawe College dated January 14, 2014 be received and filed. - Carried. Fons Vandenbroek, President, Elgin Federation of Agriculture; Steve Walsh and Bill Luyks, Directors, Elgin Federation of Agriculture; Ben LeFort and Jason Bent, Research Specialists, Ontario Federation of Agriculture; and Ed Ketchabaw, Past President, Elgin Federation of Agriculture with PowerPoint titled "Farmland Assessment and Taxation" and correspondence titled "New Property Assessments Reflect Higher Farmland Prices ". Following introductory comments from Mr. Vandenbroek, Mr. LeFort explained that as a result of the Municipal Property Assessment Corporation's 2012 assessment, farm property taxes will increase by 50% between 2013 and 2016. The Elgin Federation of Agriculture recommends adjusting the farm tax ratio to below 25% over the next four years to avoid an increase in the tax burden for the farm property class. y:1li1:4K Impact of 2012 MPAC Reassessment — Director of Financial Services The director presented a report first seen by council on September 25, 2012. The Province of Ontario's attempts to achieve fair taxation through the use of Current Value Assessment (CVA) will result in tax increases; however, these increases will be phased -in over four years to soften the blow. The report which was adopted by Council recommended that the current four -year Current Value Assessment (CVA) phase -in be the sole tool used to soften the 2012 reassessment impact on property taxes; and, that tax ratios for all property classes be maintained at their current level. It was noted that any reduction in the tax burden for the farm property class would be transferred to other tax categories, primarily the residential class. 13 Moved by Councillor Wiehle Seconded by Councillor Walters THAT the PowerPoint titled "Farmland Assessment and Taxation" and correspondence titled "New Property Assessments Reflect Higher Farmland Prices" from the Ontario Federation of Agriculture and the Elgin Federation of Agriculture be received and filed; and, THAT the report titled "Impact of 2012 MPAC Reassessment" from the Director of Financial Services be received and filed. - Carried. 2014 Fiscal Outlook PowerPoint — Chief Administrative Officer and Director of Financial Services The Chief Administrative Officer and Director of Financial Services presented a PowerPoint on the fiscal outlook for 2014, in advance of budget preparation. Councillors expressed the need to take an in -depth look at the Dexter Line relocation project and directed staff to contact the water board in regards to planning the waterline relocation on Dexter Line. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Chief Administrative Officer be directed to contact the Port Burwell Area Secondary Water Supply System Board to request the Board's plans and financial arrangements to move the waterline. - Carried. Moved by Councillor Ens Seconded by Councillor Wiehle THAT the PowerPoint titled "2014 Fiscal Outlook" dated January 14, 2014 from the Chief Administrative Officer and the Director of Financial Services be received and filed. - Carried. OTHER BUSINESS — None Closed Meeting Items — None. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAW Moved by Councillor Mennill Seconded by Councillor Ens THAT By -Law No. 14 -01 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 14, 2014 Meeting" be read a first, second and third time and finally passed. - Carried. 14 County Council 3 January 14, 2014 ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Couckuyt THAT we do now adjourn at 3:20 p.m. and meet again on January 28, 2014 at the County Administration Building Council Chambers at 9:00 a.m. - Carried. Mark McDonald, David Marr, Chief Administrative Officer. Warden. 15 REPORTS OF COUNCIL AND STAFF January 28, 2014 Council Reports — (ATTACHED) Councillor McWilliam — Rural Initiatives Committee Minutes, January 9, 2014 Councillor Jenkins — Elgin County Museum 2013 Annual Report Staff Reports —(ATTACHED) Library Supervisor — Library 2013 Food for Fines Campaign Director of Community and Cultural Services — Library Coordinator's Election to President, Ontario Public Library Association Director of Community and Cultural Services — 2013 Out -of- Province Travel Director of Community and Cultural Services — Proposed Location of New Shedden Library Director of Engineering Services — Land Ambulance Service Grant - Transfer Payment Agreement Deputy Director of Engineering Services — Approval to Award Tenders - Traffic Signal Replacement (Port Stanley) and Quaker Road Reconstruction (Sparta) Director of Homes and Seniors Services — Private Pay Companions Director of Homes and Seniors Services — Ministry of Labour -Safe at Work Ontario Inspection - Bobier Villa Director of Homes and Seniors Services — Community Sector One -Time Minor Infrastructure Program Approval Director of Homes and Seniors Services — Homes - 2013/2014 One -Time Funding for Training and Development Director of Homes and Seniors Services — Victorian Order of Nurses Meals On Wheels Agreement Renewal — 2013 -2014 Director of Homes and Seniors Services — Volunteer Palliative Care Services Agreement Director of Homes and Seniors Services — Nurse Call and Phone System Replacement - Bobier Villa Director of Homes and Seniors Services — South West Local Health Integration Network - Adult Day Program Redesign Accessibility Coordinator — Accommodations Policy and Modified Work Policy Director of Financial Services — Ontario Municipal Partnership Fund (OMPF) Director of Financial Services — Ford Assessment Appeal Director of Financial Services — 2014 Grant Requests Director of Financial Services — Ten -Year Capital Plan 16 Minutes of the RURAL INITIATIVES COMMITTEE Thursday, January 9, 2014 — 9:00 A.M. 3rd Floor Board Room — County Administration Building Present: Dave Marr, Warden; Paul Ens, Councillor; Cameron McWilliam, Councillor; Mark McDonald, Chief Administrative Officer. Regrets: Councillor Jim McIntyre. Also In Attendance: Dan Davidson, President, Ontario Beekeepers' Association; Steve Bryans, Director, Ontario Beekeepers' Association; Bernie Wiehle, County Councillor Albert Devries, Director, Ontario Beekeepers' Association Rick Howe, Representative, Elgin Federation of Agriculture; Steve Walsh, Director, Elgin Federation of Agriculture Chris Hiemstra, Owner, Clovermead Bees & Honey Jim Coneybeare, Owner /Operator, Coneybeare Honey, Wellington County. Call to Order The Chief Administrative Officer called the meeting to order and those in attendance introduced themselves. Election of Chair of Committee Moved by Councillor Ens Seconded by Warden Marr THAT Councillor Cameron McWilliam be nominated and appointed as Chair of the Rural Initiatives Committee for 2014. - Carried. Councillor McWilliam assumed the Chair. Mandate and Purpose of Rural Initiatives Committee The mandate of the Rural Initiatives Committee was reviewed for information. Ontario Beekeepers' Association Councillor Wiehle thanked the Rural Initiatives Committee for hosting this meeting. A meeting with the Premier /Minister of Agriculture and Food is needed and support for the Ontario Beekeepers' Association from the County is being sought. Mr. Davidson, President 17 Rural Initiatives Committee 2 January 9, 2014 of the Ontario Beekeepers' Association provided more detailed information on winter losses/ mortality. Mr. Devries, a beekeeper himself, told his story of how in 2012 out of 78 hives only 34 survived. He lost 43 per cent of his hives. Both Councillor Wiehle and Mr. Bryans described the losses they also faced. It is not sustainable for beekeepers to suffer 25 per cent losses. Councillor Wiehle emphasized the importance of support from the Federation of Agriculture - remaining neutral on this matter, in his opinion, does not serve the OBA's interests. Mr. Walsh asked if the Federal Government has been consulted on this matter and the OBA answered yes. A general discussion of the industry took place. Mr. Heimstra noted that it could take another 2- 3 years for a decision on a response to this issue because of the public consultation period and the process outlined to conduct due diligence. Mr. Coneybeare described his experiences in Wellington County and the devastation he has experienced from the effects of neonicotinoid pesticides — a continued hit throughout the year. Mr. Davidson emphasized that this issue is political and the OBA needs an audience with the Minister to help her understand the issue. Action 1) - a formal letter from the OBA presenting their position be forwarded to County Council for consideration on January 28, 2014 2) - the OBA was encouraged to engage local MPP's across Southern Ontario to petition the Minister for a meeting Adjournment The meeting adjourned at 10:06 a.m. im a�+r�//��rhN101 %iiilrlrh� UVU REPORT TO COUNTY COUNCIL FROM: Councillor Jim Jenkins Mike Baker, Elgin County Museum Curator DATE: January 3, 2014 SUBJECT: Elgin County Museum 2013 Annual Report INTRODUCTION: Below is the 2013 annual report of the Elgin County Museum submitted on behalf of County Council's 2013 representative on the Elgin County Museum Advisory Committee, Councillor Jim Jenkins. DISCUSSION: The committee met five times between January and December, 2013 in fulfilment of the terms of Elgin County By -law No. 05 -44. The following are issues and reports brought forward to the committee during this period: Staffi ng A student joined the staff during the summer months under a Young Canada Works grant. She completed a number of collection and exhibition related tasks including listing and numbering several large collections and completing data base entries on all of the donated archival material. Museum Partners The museum provided assistance to a number of Museum Partners during the year: The Sparta District Historical Society — assisted with production of the 200th anniversary exhibit. The County also restored the Sparta Museum's platen press and operated it during Doors Open. The Arts and Cookery Bank — reviewed exhibition plans. The Big Band Hall of Fame — exhibited a promotional pop -up display and provided illustrations for a Trillium Report. Elgin County Railway Museum — Elgin County Museum obtained a grant to digitize a large number of photographs from its collections, along with those of 19 the Railway Museum and other sources. This material is now available at http:// elpinhistoricalsociety .ca /ehs /mcr- gallery The museum once again facilitated a booth for museum partners at the St. Thomas Home show. Four museums provided volunteers and displays. 1812 Plaque Project - The partners continue to work on a series of nine plaques marking the important sites and people related to the region's experience during the War of 1812. A launch is planned for the spring of 2014. Southwest Ontario Barn Quilt Trails - Several of the partner museums painted and installed an additional five quilts in 2013 bringing the total number on the Trail to 35. An article on the Trail featuring two Elgin County quilts appeared in the summer issue of Cottage Life. Exhibitions The Museum produced and hosted the following exhibitions during 2013: March of Time — A Bicentennial Commemoration of the War of 1812 April 12 - July 6 Circulated by Canadian Art Cards The show comprised 52 panels covering all four years of the war on a month -by- month basis. Each panel contained a reproduction of an art work related to major actions and personalities of the war. Short Routes and Easy Grades. The Railway Heritage of Elgin /St. Thomas June 3 — August 30 The exhibition was based on the material assembled for a web site produced by the Elgin County Railway Museum, the Elgin County Museum and the Elgin Historical Society. A number of the exhibition panels are now installed in the St. Thomas train station tourist booth. Alma College and the Forging of Canadian Culture, 1880 -1939 September 9 — December 20 Guest Curator, Dr. Susan Butlin, Ph.D. This exhibition explores the role the college played in educating women artists and supporting art and culture in the region. It combines works from the museum and archives with loans from several public and private collections. In January, the exhibition will travel to the Eva Brook Donly Museum in Simcoe. 20 Elgin Manor and other off -site venues An exhibition on local dairies and creameries and one on the Manor's 25th anniversary were presented at Elgin Manor. A kiosk featuring the War of 1812 sites was circulated among the branch libraries. Programs The Third Annual Vimy Lecture, held April 6, 2013, was delivered by Markus Hawco, a member of a group of Parkside students who made an extensive trip to Europe in 2012 and were present for the 95th Anniversary of the Battle of Vimy Ridge. A lecture on Alma College, jointly- sponsored with the Historical Society was attended by 43 people. Educational Outreach Both the Curator and Museum Assistant provided a number of public presentations this year. The curator was invited to give 7 talks including the annual Alma College Alumnae reunion and the Past Wardens Annual Meeting. The Museum Assistant made 10 visits mainly to long -term care facilities with artifacts related to various themes and occasions. The curator portrayed Col. Mahlon Burwell for school classes at the annual Backus -Page Education Day in May. The Museum contributed a number of artifacts to the Open House at the former Ontario Hospital and attended the Tourism Member Networking Event. Visitor Statistics and Donations Overall museum attendance was down in 2013, totalling 1,266 compared to 1,468 in 2012. Walk -in traffic improved slightly however, up 40 to 852. Audiences at education outreach programs and public speaking engagements totalled an additional 560. Admission donations were up; totalling $494.00 and gift shop sales were up almost $1000 to $1339.00. Permanent Collection 55 donors presented the museum with a total of 83 individual artifacts and 8 collections this year. Among the highlights were a rocker brought to Upper Canada by the Sells Family of Southwold, a number of pieces related to students of the RCAF Technical Training School (the former Ontario Hospital on Sunset Drive) and a Timkin Roller Bearing. 21 Outlook for 2014 A major initiative in the upcoming year will be the development of a new strategic plan to guide the museum for at least three years. This will serve the museum well as plans unfold for a new facility and will also help to meet an important requirement of provincial funding for the Community Museums Operating Grant. The museum receives approximately $15,000 from the province from this fund. The museum will play an active role in working with VG Architects (The Ventin Group) to develop a design concept for a new facility. This will involve an analysis of exterior and interior features, proposed space allocations and programming levels. In terms of exhibits, the focus for 2014 will be on the permanent collection as staff recognize that is has been several years since many of the museum's more "famous" collections have been on display. A large exhibit "Treasures from the Vault" featuring items such as the 1885 high wheel, the Berry lifesaving medal and the Talbot chair will occupy much of the display space. Two other shows — one illustrating the origins of the county to mark the opening of new Consolidated Courthouse and one covering the events of the last year of the War of 1812 — will also be mounted. CONCLUSION: This report outlines the activities of the Elgin County Museum Advisory Committee for the period January 1 to December 31, 2013. RECOMMENDATION: That the report titled "Elgin County Museum 2013 Annual Report" dated January 3, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Councillor Jim Jenkins Mark G. McDonald Chief Administrative Officer Mike Baker, Curator 22 ry m urrn lef, I" I REPORT TO COUNTY COUNCIL FROM: Eileen de Jager, Library Supervisor DATE: January 10, 2014 SUBJECT: Library 2013 Food for Fines Campaign INTRODUCTION: Food for Fines is a library initiative commonly offered by public libraries to allow library users an opportunity to donate items of benefit to local charity drives in exchange for a reduction in the amount of overdue fines owing to the library. This report is to inform Council of the successful results of the 2013 Food for Fines campaign coordinated amongst the 10 branches of the Elgin County Library. DISCUSSION / CONCLUSION: The 2013 Food for Fines campaign was the sixth to be coordinated County -wide in order to provide assistance to local Christmas care drives. Fines often act as barriers to patrons. Removing small fines can encourage patrons to use library services more while helping those in the community who need it most. Food for Fines has been an outstanding mutually beneficial project between Elgin County Library, its patrons and local charity organizations. In addition to the collection of non - perishable, non - expired food items and items for personal hygiene, money collected for overdue fines during the campaign period was also submitted to local charity drives to be directed where it is most needed. The chart below shows a year -to -year comparison of program results: 2013 Branch Number of Items Cash Donations Aylmer 680 $522 Belmont 251 $42.30 Dutton 255 $107.90 Port Burwell 103 $89.43 Port Stanley 157 $51.30 Rodney 211 $36.30 Shedden 149 $34.70 Springfield 273 $0.00 Straffordville 508 $121.40 West Lorne 109 $38.70 TOTAL 2696 1044.03 23 2012 Branch Number of Items Cash Donations Aylmer 695 $381.90 Belmont 244 $77.00 Dutton 354 $114.10 Port Burwell 63 $26.90 Port Stanley 298 $85.70 Rodney 635 $13.30 Shedden 196 $56.20 Springfield 324 $11.00 Straffordville 459 $56.60 West Lorne 232 $100.75 TOTAL 3500 923.45 The following organizations were the beneficiaries of these donations: • West Elgin Caring Cupboard • Daffodil Auxiliary, Dutton • Christmas Care, St. Thomas • Shedden Christmas Care • Port Stanley Legion Christmas Care • Port Stanley Food Bank • Corner Cupboard, Aylmer • Belmont Lioness Club, Belmont Although donations were down this year, local food bank users still benefited a great deal from both the cash and food donations. This downward trend unfortunately mirrors what many food banks and charity organizations have experienced during the past holiday season and which can be contributed to a variety of factors, including the high cost of living, unemployment and the struggling economy. CONCLUSION: This report informs Council that the 2013 County -wide Food for Fines campaign was a success and contributed much needed support for charity drives throughout Elgin County. RECOMMENDATION: THAT the report titled "Library 2013 Food for Fines Campaign" dated January 10, 2014 be received and filed. All of which is Respectfully Submitted Eileen de Jager Library Branch Supervisor Approved for Submission Mark G. McDonald Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 24 VUo Eigni REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 3, 2014 SUBJECT: Library Coordinator's Election to President, Ontario Public Library Association INTRODUCTION: This report informs Council that the Library Coordinator has been elected to the position of President of the Ontario Public Library Association. DISCUSSION / CONCLUSION: At the November 26, 2013 meeting, County Council passed the following recommendation: "THAT Elgin County Council wholeheartedly supports the nomination of the Library Coordinator to the position of President of the Ontario Public Library Association based on the terms outlined in the report titled "Library Coordinator Nomination to President, Ontario Public Library Association" dated November 4, 2013." The attached message from the Ontario Library Association now confirms that the Library Coordinator has been elected to the position effective January 2014 for a three -year term as Vice - President / President Elect, President and Past President. RECOMMENDATION: THAT the report titled "Library Coordinator's Election to President, Ontario Public Library Association" dated January 3, 2014 be received and filed. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 25 Approved for Submission Mark G. McDonald Chief Administrative Officer OPL A Elec(ilo Resuks- 2013 S' �k,.eemg III on Iiia II Di ion w+*mlor 0 ., antario hbi, uy assodadan HOPI BOUT DIVA SON MEMAC0,RSHIP RESOURCIES CAREERS ADVOCACY OlaStore V13VOLA M,00ml?or 171, 201,1 YovIr, 2A14 ......... . Sandi Lopunuln Page I Li,f 1, With I thas) 1f1 years of poljhc kbrary expedence in managginient, pulblic service, tecl,)Wogy find support services, I believe I aniwell-qUBMied to re present flim diverse intemsts of OrNAF, rnernhefshrp, l have Selved O'l ('Durldll sInce 2009, as the represerlauve for Rio SoLltl eslern Regbn During that tiI I Nnstit),Apd the PLA Irevel grant, II costs for ane OP LA rrivmtneli to attend the bi,e,o nial conference free of charge. [ alsD helped organize an OLA pre _ G'Qlr,ferea ice SeSSiirl in 2011 tfuill pnwMed a laarn6g and networking oppodurflty for SUpervisors and i-niddle-inianagers. Ir -atiffition, I work as port of a leami that pbns Keeping Up with Library 'I achnology f KULT waetings to belp jk*rary wovkers keep Fbreast of new IF tools b:Md Sel"VICr'rSr Aq, WR, Presidellu presidelI I woold use my man,date to explore further rel:workling oppollunities for sluff working In @: variety of ftmdioas. `ri-ie OLA's next AaWgic plan airns to incI roopefation between divisions (II OPLA, 0LtT& etc,,' to Malta I would continue to use my Wills and expertise to bring people and Ideas logether for the bertelit of our assoodaJon, our libraria% and our mrnnujnufias, f am happy to lwve the lAvileIge of re Ares enfirg vour needs at, OPLA COtlIC11 aS V'OLII' iiex1:.Vi,ca Preasklent. Oongeatulations to Sandil., Wo woWdl fike to 11nank, all candidates for putting Ithair narrie forwarcL Thank you to all OPL.A inumbers, wino voted and reniternburthliS N YULPr cuuncH you plrovincially. Watch for MA roll I'M 111011111U1601116 nOXt (1,11111b) get involved in council and do, VOW Ili, tyre elecVons next fall, as every vate counts, AR the best to a)J OPLA unewbers over this holiday, seas=" r"A'do, 110 1, AI I a IN x I',, WI:JnA11� 'U)W� d �4'1 1, R�V'c I rge"W' k , Y'r l'�& , ""m ( ,I' I i',, Y '�3fQ l I,l C,, 1, I Wing 26 1.x,/1: X201 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 3, 2014 SUBJECT: 2013 Out -of- Province Travel INTRODUCTION: County Council has authorized staff and members of Council to attend meetings and conventions outside of Ontario subject to certain conditions; particularly that such travel receive prior approval of the CAO and that it is reported annually to Council. This report fulfils this reporting requirement. DISCUSSION / CONCLUSION: The following out -of- province meetings and conventions were attended by staff in 2013: Laserfiche training, January 2013. Location: Anaheim, California. Attended by Director of Community and Cultural Services and Manager of Information Technology . [Note: Laserfiche is the County's electronic document management software. Airfare, registration and meal costs were paid by regional vendor as part of training support.] New York Library Association conference, September, 2013. Location: Niagara Falls, New York. Attended by Library Coordinator through membership in the Ontario Library Association. International Economic Development Council conference, October 2013. Location: Philadelphia, Pennsylvania. Attended by General Manager of Economic Development to accept 3 awards on behalf of the County. RECOMMENDATION: THAT the report titled "2013 Out -of- Province Travel" dated January 3, 2014 be received and filed. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 27 Approved for Submission Mark G. McDonald Chief Administrative Officer r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: January 3, 2014 SUBJECT: Proposed Location of New Shedden Library INTRODUCTION: Township of Southwold Council recently approved a resolution affirming that the location of a proposed new facility for the Shedden Library will be built as an addition to the Keystone Complex. This report informs County Council about this decision and next steps in the process. DISCUSSION: In May 2013, staff informed County Council that the Township of Southwold approved in principle the development of a new library facility on the grounds of the Keystone Complex. On December 16, 2013, Southwold Township Council passed the attached resolution affirming that the proposed facility will be built as an addition to the Keystone Complex instead of as a stand -alone building on the property. Staff view this affirmation as a further positive sign towards meeting the long- standing health & safety, accessibility and space concerns of the current library. Staff are also pleased with the opportunities that could develop as a result of being linked to a community complex, especially given the recent positive experience with Springfield Library within Malahide Community Place. The Township is now in the process of securing more detailed drawings, cost estimates and a financial plan, including a fundraising strategy through the Rosy Rhubarb Committee, before making any formal decision to proceed with the project. The size of the proposed facility will be a minimum of 2,500 square feet in accordance with library space planning guidelines provided by the Administrators of Rural and Urban Public Libraries of Ontario but it could be as large as 3,500 square feet. However, formal discussions have not yet taken place regarding what portion of the expanded space will be formally leased to the library and how much space will be developed to address other needs at the complex. Nevertheless, Council can expect that the leased premises will be a minimum of 2,500 square feet. It is not expected that a new facility will be completed prior to the end of 2014. Council should be aware that provision for increased lease -costs in future years has not yet been integrated into the County's ten -year business plan given that a detailed design concept has yet to be produced and a commitment to proceed with the project is still pending from Southwold Council. Should the Township decide to proceed with the project, and should the leased space end up being comprised of 3,000 square feet (estimate only), the annual increase to the library's budget will be approximately $28,500 annually which could be incurred as soon as 2015. W CONCLUSION: Staff will continue to work very closely with the Shedden Library Committee and Southwold Township Council on an advisory basis to bring this new facility to fruition as soon as possible in order to rectifying the many serious and well- documented deficiencies with the current location, not the least of which is accessibility. As Council is aware, these deficiencies if left unaddressed will seriously jeopardize the ability to provide library service in the Township in the long -term. Staff are hopeful a decision to build will be made in the coming months and construction will be started in 2014. Staff will be sure to keep Council informed about any significant developments with this project, particularly those pertaining to lease negotiations, a potential interest -free loan request by the Township and long -term impact on the library's operating budget. RECOMMENDATION: THAT the report titled "Proposed Location of New Shedden Library" dated January 3, 2014 be received and filed. All of which is Respectfully Submitted Brian Masschaele Director of Community and Cultural Services 29 Approved for Submission Mark G. McDonald Chief Administrative Officer TOWNSHIP OF SOUTHWOLD [��illillillillillillilliililill[iiiki�� M 111111111; 11111 11]411 35663 Fingal Line Fingal, ON NOL I KO Phone: (519) 769-2010 Fax: (.519) 769-2837 Entail: c--thnold.on.ca - 111 SM, Please be advised that Council, at its regular meeting of Monday, December 16, 2013 passed the following resollution: 2013-361 Lo of New Libraro THAT Councfl hereby appiroves the location for the new Library to be an addition to the Keystone Complex, based on the Location Study report prepared by Spriet Associates, dated Novemiber 2�7, 2013 with the final cost yet to be determined, to build the library in thiis locati'i ,on. CAR8W&% Yours truly a urie Co 111iins Administrafive/Planning Assistant 30 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: December 20, 2013 SUBJECT: Land Ambulance Service Grant —Transfer Payment Agreement INTRODUCTION: The County of Elgin is the Designated Delivery Agent for the delivery of land ambulance services for the County of Elgin and the City of St. Thomas. The service is financed between the Province of Ontario (approximately 50 %), the County of Elgin (approximately 30 %) and the City of St. Thomas (approximately 20 %). In order for the designated delivery agents to receive funding from the province a signed agreement is required. Staff is recommending that the County approve the agreement. DISCUSSION: In order to receive the transfer payment, the County of Elgin must sign the Land Ambulance Service Grant Transfer Payment Agreement. The agreement was a negotiated process between the various provincial government agencies; several municipalities and various non government agencies. The parties involved included the City of Toronto, the Region of Peel, the Ontario Association of Paramedic Chiefs to name a few. The solicitors for the City of Toronto and the Region of Peel were involved in the process, and have reviewed the agreement. Staff also requested the county solicitor review the agreement to ensure the funding agreement is consistent with the operating agreement between the County and Medavie and also provide comments. The county solicitor indicated that the County of Elgin should not object to any term of the Agreement, particularly given the representatives involved in the negotiating process between the province and all stakeholders. CONCLUSION: In order to receive funding for the provision of land ambulance services the County must sign the Transfer Payment Agreement. The county solicitor has reviewed the agreement and finds no terms that the County should object to. RECOMMENDATION: THAT the report titled `Land Ambulance Service Grant — Transfer Payment Agreement' dated December 20, 2013 be approved; and also, 31 THAT the Warden and Chief Administrative Officer be authorized and directed to sign the Agreement between the Province of Ontario and the County of Elgin All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 32 ,,urrr , / N REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: January 20, 2014 SUBJECT: Approval to Award Tenders — Traffic Signal Replacement (Port Stanley) and Quaker Road Reconstruction (Sparta) INTRODUCTION: Staff has issued tenders, per the County's purchasing policy, to accelerate two project timelines that form part of the capital budget. This report is requesting permission for staff to award two tenders prior to the March 25, 2014 Council Meeting in an effort to expedite the projects. The tenders will be awarded following the County's Purchasing Policy. DISCUSSION /CONCLUSION: Two tenders have been issued, as follows: (a) Traffic Signal Replacement — Port Stanley; and, (b) Quaker Road Reconstruction - Sparta. The tenders are scheduled to close mid February 2014 and the following Council meeting is scheduled for March 25, 2014. These projects are planned to be completed prior to the Victoria Day long weekend so as not to disrupt businesses during the tourism season. In order to expedite the projects, staff is requesting permission to award these tenders, if the lowest tender is selected and within budget allocations. Results will be reported to County Council at the March 25, 2014 meeting. RECOMMENDATION: THAT staff award the following tenders according to the County's Purchasing Policy and within budget allocations: (a) Traffic Signal Replacement — Port Stanley (b) Quaker Road Reconstruction — Sparta; and, THAT staff report back to Council with the results at the March 25, 2014 Council meeting. All of which is Respectfully Submitted, Peter Dutchak Deputy Director of Engineering Services Mike Hoogstra Purchasing Coordinator 33 Approved for Submission, Mark G. McDonald Chief Administrative Officer r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 13, 2014 SUBJECT: Private Pay Companions INTRODUCTION: Residents /Personal Representatives have from time to time inquired as to the use of private pay companions. To ensure the safety and security of the Homes and all residents, a policy is being suggested to address this need. DISCUSSION /CONCLUSION: Private Pay Companions has been a recent topic of discussion amongst some Municipal Homes. In review of previous inquiries and the need to address potential future requests, staff have consulted with neighbouring Municipal Homes and are proposing the attached policy. All residents have the right to purchase additional services however, in keeping with their rights while enforcing the guidelines under the Collective Agreements, any Private Pay Companions being hired by the Resident/Personal Representative must adhere to the policy and are restricted from performing bargaining unit work. Residents have had the option at any time to purchase additional personal care services through the Homes as established in the By -Law Fees. RECOMMENDATION: THAT the policy titled "Private Pay Companions" dated January 13, 2014 be approved. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 34 DRAFT HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 3.0 DEPARTMENT: Administration SUBJECT: Private Duty Companions APPROVAL DATE: November 2013 REVISION DATE: Page 1 of 2 PURPOSE: To ensure support of Residents Rights while maintaining safety and security of Residents in the Home. PROCEDURE: 1. Residents/Personal Representatives may choose to arrange private pay companion services this is considered an ancillary service and is at the Resident's'/Personal Representatives own expense 2. Private pay companions (PPC's) may not provide direct care to the resident. 3. PPC's may not operate equipment within the home, i.e., lifts. 4. PPC's must register in the visitor log upon entering and exiting the home. 5. It is strongly recommended that when the Resident/Personal Representative is contracting with a PPC that they ensure the individual has received a Criminal Background check/Vulnerable Person Screening from the police agency of where he /she resides, has received his /her Two Step TB Test and Influenza vaccination. 6. It is required that Residents/Personal Representative provide proof of WSIB of minimum of $2,000,000 liability coverage when contracting with a Private Duty provider. PPC's may porter and accompany residents to the dining room, special events, and for walks within /outside the Home. 7. PPC's may accompany residents on planned outings however must provide own transportation and is responsible for any and all other expenses they may incur, i.e., meal. 8. PPC's may be asked to not visit in the event of an outbreak unless proper documentation indicates they have received an Influenza vaccination. 9. In the event of fire /evacuation while visiting the resident, the PPC will follow visitor guidelines as posted within the home. 10. PPC's are asked to review the public information binder containing the County of Elgin Home's policies and Long -Term Care Act, 2007 requirements located in the main lobby. These policies include and are not limited to: Resident Bill of Rights, Abuse Policy, Duty to Report and Whistle Blower Protection, Complaint Procedure, Restraint Policy and Pet Visitation, 11. Any concerns being relayed on behalf of the Resident should be directed to the Registered Staff on Duty as per the Home's Complaint Policy. Additionally, requests related to care needs, etc., are to be brought to the attention of the Registered Staff on Duty. 12. PPC's may not provide feeding assistance only encouragement and assistance with opening containers, etc. 13. PCC's are not permitted in employee areas or other resident rooms. 35 DRAFT HOMES AND SENIORS SERVICES POLICY & PROCEDURE NUMBER: 3.0 DEPARTMENT: Administration SUBJECT: Private Duty Companions APPROVAL DATE: November 2013 REVISION DATE: Page 2 of 2 14. Any concerns regarding the PPC will be brought to the attention of the Manager of Resident Care/Resident Care Coordinator. 36 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 9, 2014 SUBJECT: Ministry of Labour — Safe at Work Ontario Inspection — Bobier Villa INTRODUCTION: On November 8, 2013, the Occupational Health and Safety Inspector with the Ministry of Labour conducted a field visit at Bobier Villa. DISCUSSION: The purpose of the visit was to perform a health and safety inspection under the Ministry of Labour Safe At Work Ontario Heightened Enforcement Campaign for hazardous drugs and waste management. The following items were discussed at the time of the visit: joint health and safety committee, policies and procedures for antineoplastic and hazardous drugs that include procedures for storing, handling, dispensing, and use of correct personal protective equipment and disposal of items that may be contaminated with antineoplastic or hazardous waste. The Inspector met with two (2) registered staff and two (2) health and safety team members and was able to confirm that the required policies and procedures were in place. However, the procedures had not been reviewed in consultation with the joint health and safety committee. Upon completion of the inspection, one (1) order was issued as follows: The employer shall, in consultation with the joint health and safety committee or health and safety representative, if any, develop, establish and put into effect written measures and procedures to protect workers who may be exposed to antineoplastic agents or to material or equipment contaminated with antineoplastic agents. At the time of this visit thee procedures that the workplace had for antineoplastics used in this workplace had not been developed or reviewed in consultation with the joint health and safety committee. CONCLUSION: The above order as described was issued with a deadline of completion /correction of December 13, 2013. Staff is pleased to report that the policies and procedures were reviewed at the November 27, 2013 Joint Health and Safety Committee meeting. The committee recommended policies and procedures specific to nursing, laundry/housekeeping and maintenance be developed to enhance the current policy and procedure. Draft policies "Handling and Administration of Hazardous Agents" and "Handling of Wastes Associated with Cytotoxic Drugs" were developed in consultation with joint health and safety committee team members and approved by health and safety team members on December 12, 20Y RECOMMENDATION: THAT Council approve the draft policies "Handling and Administration of Hazardous Agents" and "Handling of Wastes Associated with Cytotoxic Drugs ". All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer W Ire' HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing APPROVAL DATE: January 2014 PURPOSE: PERIM SUBJECT: Handling and Administration of Administration of Hazardous Agents REVISION DATE: Page 1 of 4 To ensure safety, all staff must take appropriate care in the administration of hazardous agents; and, the handling of wastes and spills related to hazardous /cytotoxic agents. Clean up of the cytotoxic spill must be done in an expedient manner. Cytotoxic waste is defined as any trace chemotherapy waste including sharps, syringes, IV tubing/ bags/ bottles, vials and other contaminated items generated in preparation or administration of cytotoxic agents. Other items may include incontinent products, laundry and personal clothing items, etc. PROCEDURE: 1. The Home is responsible for: a. Identifying employees and others (eg: residents and visitors) at risk of exposure b. Informing and educating employees of the potential risk and protective measures c. Ensuring that staff are properly equipped and trained to handle hazardous /cytotoxic agents d. Ensuring a "Spill Kit' is readily available 2. All individuals involved in the handling of the cytotoxics shall be educated in spill management. 3. Special precautions shall be followed to prevent breakage, minimize exposure and contain spills when handling cytotoxic agents. 4. Staff shall refer to their specific pharmacy policy and procedure — i.e. "Handling and Administration of Cytotoxic/Hazardous Agents ". Personal Protective Equipment (PPE) PPE must be worn whenever there is a risk of exposure due to handling of cytotoxic or hazardous agents or waste. a. Gloves • Perform hand hygiene before putting on gloves • Wear nitrile (chemotherapy type) gloves — 1 -2 pairs as directed by pharmacy policy and procedure for administration /handling of medication; 2 pairs for handling waste and managing spills • Ensure that the outer glove extends over the cuff of the gown • Gloves must be changed immediately if contaminated, torn, or punctured 39 Ire' HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing APPROVAL DATE: January 2014 PERIM SUBJECT: Handling and Administration of Administration of Hazardous Agents REVISION DATE: Page 2 of 4 • MUST perform hand hygiene with soap and water after removal of gloves, due to potential contamination from cytotoxic medications. DISPOSE of gloves immediately after use in the cytotoxic disposal container b. Gowns • Wear disposable (made of appropriate materials designated to be protective against cytotoxic drugs) or reusable gown that is designated to be non - permeable (where there is a mechanism for isolating the used gowns and procedures for cleaning). Gowns must be closed front, long sleeves, elastic or knit- closed cuffed gowns c. Eye/ Face Protection a. Eye glasses DO NOT provide eye protection b. Goggles or face protection must be worn when there is a risk of splash or spray to the face If goggles are not overly contaminated, wash thoroughly with soap and water after each use (must wear gloves). If overly contaminated, dispose of in cytotoxic disposal container d. Respiratory Protection a. Disposable fluid resistant (N95 type) procedure mask when there is a risk of aerosolization b. Dispose of used masks in cytotoxic disposal container Disposal of Cytotoxic Waste • Wear PPE appropriately as outlined above • Place all sharps waste in red cytotoxic sharps container • Place all other disposable contaminated waste in red cytotoxic waste container. The container should not be overfilled • Once full, the red cytotoxic waste container shall be sealed. Do not remove the sealing strip under any circumstance. If using a red bag liner and cardboard box, tie the inner red liner and tape closed. Store in designated area in preparation for pick up from bio- hazardous waste company • Cytotoxic container should be clearly labelled with "Cytotoxic Waste" stickers. Containers are provided by the Biohazard Waste supplier — refer to the biohazard pick up schedule attached and provided by the Pharmaceutical provider W Ire' HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing APPROVAL DATE: January 2014 Managing Accidental Personal Contamination Contact with EYES PERIM SUBJECT: Handling and Administration of Administration of Hazardous Agents REVISION DATE: Page 3 of 4 Rinse immediately and thoroughly with water or saline solution at the eye wash station for 15 minutes b. Seek medical attention and report exposure to Manager of Resident Care 2. Needle stick injury a. Massage area in direction of wound to encourage bleeding and limit absorption of drug b. Thoroughly wash puncture site with water for 15 minutes c. Seek medical attention d. Report incident to Manager of Resident Care as per facility's policy 3. Contact with skin a. Wash area with soap and water for 15 minutes and report exposure to Manager of Resident Care b. If staff uniform is exposed to cytotoxic spill, remove clothing and place into the red - labelled laundry bag for laundering. Change into scrub uniform (available in the laundry room). Procedure for Managing Spillage of Cytotoxic Drugs "Spill Kit" available through Pharmacy and is located in the central nursing station. If Spill kit is used, it must be replaced immediately and can be ordered through contracted pharmacy Report spill and actions taken to Manager of Resident Care or designate(s) Follow home specific pharmacy policy and procedure "Handling and Administration of Cytotoxic/Hazardous Agents" for complete instructions for managing spill Information, Instructions and Training • Registered staff will be responsible to notify Manager of Resident Care when a new cytotoxic medication is prescribed in order that the supervisor can ensure an adequate supply of PPE is in place • Manager of Resident Care or designate will inform other department Managers to ensure that employees handling cytotoxic drugs are given suitable and sufficient information, instructions and training that is relevant to their work. 41 Ire' HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Nursing APPROVAL DATE: January 2014 rINITEW1 SUBJECT: Handling and Administration of Administration of Hazardous Agents REVISION DATE: Page 4 of 4 • Registered staff will communicate to external care providers as required — i.e. hospital, EMS, physician, etc • Employees need to be aware of the risks and precautions when handling cytotoxic drugs • Mandatory education will be provided annually and as needed to all employees Reference: • For additional Drug specific information refer to: Pharmacy policy Handling and Administration of Cytotoxic /Hazardous agents • For additional cleaning and handling cytotoxic spill refer to: Housekeeping & Laundry Handling of Wastes Associated with Cytotoxic Drugs :, uuu E I g HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Health and Safety APPROVAL DATE: January 2014 1 : uuu E I g HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: DEPARTMENT: Health and Safety APPROVAL DATE: January 2014 1 "M SUBJECT: Handling of Wastes Associated with Cytotoxic Drugs REVISION DATE: 5. Once full, the red cytotoxic waster container should be sealed. Do not remove the sealing strip under any circumstance. If using a red bag liner and cardboard box, tie the inner red liner and tape closed the cardboard box, affixing "cytotoxic" stickers. Store in designated area in preparation for pick -up from the bio- hazardous waste company Laundering Personal Clothing contaminated with cytotoxic drugs or related waste should be placed in red plastic bags at the point of contamination for subsequent laundering. Laundering shall be done wearing above mentioned PPE's separately from other resident's personal laundry. Bed mattresses should be cleaned with decontaminating solution such as Asepticare TB or Rescue. All linens are to be placed in the red plastic isolation bags provided by the external linen company. Housekeeping department will notify external linen contract company of incoming contaminated linens. Procedure for Managing Spillage of Cytotoxic Drugs "Spill Kit" available through pharmacy and is located in the central nursing station. If Spill kit is used, it must be replaced immediately and can be ordered through contracted pharmacy Report spill and actions taken to Manager of Resident Care or designate(s) Follow home specific pharmacy policy and procedure "Handling and Administration of Cytotoxic/Hazardous Agents" for complete instructions for managing spill. For additional Drug specific information see: home specific Pharmacy policy and procedure - "Handling and Administration of Cytotoxic /Hazardous Agents ". .. r�y m urrn lef, I" I REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 13, 2014 SUBJECT: Community Sector One -Time Minor Infrastructure Program Approval INTRODUCTION: The South West Local Health Integration Network (LHIN) has provided funding to the County of Elgin Terrace Lodge Adult Day Program (ADP) for improvements to the program area. DISCUSSION: The LHIN has approved staffs proposal to upgrade the kitchenette in the Terrace Lodge Adult Day Program area. The approval comes with an allocation of $25,000 to perform the upgrades. Upgrades will include creating an accessible space including a wall removal, improved cabinetry, counters and appliances. Funding must be spent on the project deliverables by March 31, 2014 or a claw back will result. CONCLUSION: The LHIN has allocated funds for the improvement of the physical space utilised by the ADP. These funds will provide enhancements for the benefit of the ADP clients which otherwise may not have been possible. RECOMMENDATION: THAT Council accept the one -time funding to renovate the Adult Day Program kitchenette in the amount of $25,000; and, THAT Council forward a letter of appreciation for the Adult Day Program funding to the South West Local Health Integration Network. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 45 r�y m urrn lef, I"�� REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 13, 2014 SUBJECT: Homes - 2013/2014 One -Time Funding for Training and Development INTRODUCTION: The Minister of Health and Long -Term Care (MOHLTC) has announced one -time funding for training and development of long -term care direct care staff. DISCUSSION: The MOHLTC is providing one -time funding to Long -Term Care Homes (LTCH's) for training and development that will contribute to capacity building in a range of areas that advance LTCH's direct care staff competencies and improve the quality of care provided to LTCH residents. Training must encompass the following: ➢ Support the care and management of LTCH residents with responsive behaviours; ➢ Support the prevention of resident abuse and neglect through focus on education and policies; and /or ➢ Support the development of specialized knowledge and skills in staff to meet the needs of LTCH residents with specialized /complex care needs (e.g., training for the prevention of wounds, dialysis, diabetes, bariatric, ventilation). The funding includes the costs of backfill to release staff to participate in training and development opportunities. Funding will be allocation to the Elgin County Homes as follows: Bobier Villa - $ 7,400 Elgin Manor- $11,700 Terrace Lodge - $13,000 All funds must be utilised in the specified manner by March 31, 2014 to avoid a claw back. CONCLUSION: With decreasing budgets, increasing care needs the fulfilling the Long Term Care Act requirements of annual training, the infusion of funding to assist homes will be of benefit. RECOMMENDATION: THAT Council accept the onetime funding of $32,100 for training and development of staff; and, THAT Council forward a letter of appreciation to Minister Matthews for the one -time funding for training and capacity building of staff. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 47 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 10, 2014 SUBJECT: Victorian Order of Nurses Meals On Wheels Agreement Renewal -2013- 2014 INTRODUCTION: The Elgin County Homes, in partnership with Victorian Order of Nurses (VON) which services through Terrace Lodge and Elgin Manor, provide meals on wheels to seniors in Central and East Elgin communities. DISCUSSION: The Homes have aimed to keep the Meals on Wheels (MOW) program affordable to individuals in the community without negatively impacting the Home's budgets. In 2012, the fee for meals increased from $6.00 to $6.50. This amount continues to provide for full cost recovery of the program. CONCLUSION: Providing nutritional meal service to community residents continues to be a valuable and needed service. In discussion with VON the homes staff is recommending no increase for the 2013 -2014 contract year and the cost be reviewed for the 2014 -2015 contract year. RECOMMENDATION: THAT the current price of Meals on Wheels remain $6.50 for the 2013 -2014 contract year; and, THAT Council authorize the CAO to sign the 2013/2014 Meals on Wheels agreement for the VON. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 13, 2014 SUBJECT: Volunteer Palliative Care Services Agreement INTRODUCTION: The County of Elgin homes each have a palliative care team committed to providing active compassionate care for chronically and terminally ill residents, and directed toward improving quality of life. The emphasis of palliative care is in the control of pain and symptoms, as well as meeting physical, emotional, spiritual, social and cultural need. A multidisciplinary approach that encompasses resident, family, caregiver and the community in its scope is at the foundation of the team. DISCUSSION: The County of Elgin entered into a one (1) year agreement with Victorian Order of Nurses (VON) Elgin in 2012 for Volunteer Palliative Care Services. This program is funded by the LHIN and available to anyone in Elgin County with a life threatening illness in need of support, regardless of age and, wherever they call "home ". The volunteer's primary role is to engage in informal emotional support and companion. Services which can be provided through a collaborative partnership include: • Support to residents and families • Companionship for the resident • Emotional and spiritual support • Friendship, sharing and listening • Bereavement support to individuals grieving the loss of a loved one The agreement supports the requirements of the Long Term Care Homes Act and upholds the following aspect of the Residents' Bill of Rights: Every resident has the right to be properly sheltered, fed, clothed, groomed and cared for in a manner consistent with his or her needs Over the last year, through this agreement, many residents (and families) of Elgin County homes, with a life threatening illness, were supported by hospice volunteer visitors. Staff and residents /families have provided positive feedback regarding the impact of the hospice volunteer visitor during this time. .• CONCLUSION: The agreement with VON for volunteer palliative care services is at no cost to the County of Elgin or residents /families of our homes. The partnership has demonstrated that it complements and enhances the Palliative Care Teams of the homes. Residents and families have benefited from the additional emotional support and companionship of a consistent volunteer at the end of life stage. It is recommended that this agreement between VON and the three (3) County of Elgin homes continue on an "ongoing basis" unless either party provides notice to discontinue. RECOMMENDATION: THAT Council approve the on -going agreement with the Victorian Order Nursing for volunteer palliative care services. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 50 E�, REPORT TO COUNTY COUNCIL FROM: Mike Hoogstra, Purchasing Coordinator Rhonda Duffy, Director of Homes and Seniors Services DATE: January 14, 2014 SUBJECT: Nurse Call and Phone System Replacement — Bobier Villa INTRODUCTION: A RFP was issued for replacement of the Bobier Villa nurse call system. This report provides recommendation of the selected vendor. DISCUSSION: The nurse call and phone system at Bobier Villa are in need of replacement. The current phone system is not compatible with the proposed new nurse call system and is quickly becoming obsolete to the extent that replacement phones will no longer be available. Some of the components of the nurse call system were borrowed from Elgin Manor as a temporary measure. The system has exceeded its life expectancy and needs to be replaced. Residents' needs and requirements for a functional nurse call system under the Long -Term Care Homes Act, 2007 are not being met. According to the Long -Term Care Homes Act, 2007 (LTCHA): Every licensee of a long -term care home shall ensure that the home is equipped with a resident -staff communication and response system that, can be easily seen, accessed and used by residents, staff and visitors at all times; is on at all times; allows calls to be cancelled only at the point of activation; is available at each bed, toilet, bath and shower location used by residents; is available in every area accessible by residents; clearly indicates when activated where the signal is coming from; and in the case of a system that uses sound to alert staff, is properly calibrated so that the level of sound is audible to staff. 51 A Request for Proposal for a Nurse Call System was issued on April 19, and closed on August 16, 2013. Three (3) firms noted below were short listed for this project: • Barrie Communications Equipment • KR Communications • Media Multi -Com Communication Staff met with all prospective firms and completed an evaluation of each using the following criteria: • Applicant Technical Expertise and Resources • Account Management Qualification and Experience • Same and or very similar support and maintenance experience • Overall Proposal Submission • Cost -to include Nurse Call System with integration of wireless phone and pager systems and fire and door alarm tie -in. As well, staff visited several long -term care homes to review and compare features of different nurse call systems. In order to best meet the needs of the residents and staff and the LTCHA, staff have concluded the system will be wireless and not include a pager system but rather a visual /audible corridor display system. This type of system eliminated staff carrying pagers and will eliminate operating costs over the years for pager replacement. Additionally, the phone system at Bobier Villa is becoming obsolete with the phones being difficult and costly to replace. Replacement of the phone system will allow integration of the nurse call system, cordless phones for registered staff use and elimination of the need for pagers for personal support workers. The total cost for the nurse call system $116,181 plus applicable taxes through KR Communications. Installation of a new phone system through KR Communications is estimated at $29,837 plus taxes. These amounts have been budgeted for in the 2013 capital budget, with carry over to 2014, and the proposed 2014 capital budget. CONCLUSION: Replacement of the nurse call system with an integrated new phone system will provide improved service to the residents, increased efficiency of staff and meet LTCHA requirements by ensuring more timely communication and response to residents care needs. 52 RECOMMENDATION: THAT KR Communications be selected for the nurse call system replacement at a total price of $116,181, plus applicable taxes; and, THAT Council authorize staff to proceed with replacement of the telephone system at Bobier Villa through KR Communications at a proposed cost of $29,837 plus tax. All of which is Respectfully Submitted Mike Hoogstra Purchasing Coordinator Rhonda L. Duffy Director of Homes and Seniors Services 53 Approved for Submission Mark G. McDonald Chief Administrative Officer r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services Dawn Burridge, Coordinator Elgin -St. Thomas Adult Day Program DATE: January 9, 2014 SUBJECT: South West Local Health Integration Network -Adult Day Program Redesign INTRODUCTION: The South West Local Health Integration Network has increased the Elgin County Adult Day Program (ADP) base funding for 2014/15. This additional funding will provide the community with an additional day of programming at Bobier Villa which services West Elgin. DISCUSSION: The 2014/2015 increase is $35,499, which was brought about from the community a 5% base increase in funding recently announced by the Local Health Integration Network (LHIN). This increase in funding will create more equitable access to ADP services though the implementation of a consistent funding methodology and standardized client fee as identified in the ADP recommendations developed as part of the South West LHIN's Access to Care initiative. The ADP Redesign will have an impact on both the Bobier Villa and Terrace Lodge Adult Day Program. The Bobier Villa Adult Day Program historically was operating 2 days /week serving 10 clients /day. The new minimum standard for operation will be 3 days /week serving 15 clients /day. ADP's will receive Specialized Program Adjustments for supporting Specialized Populations. The County's ADP provides specialized programming through Dementia Specific programs at both locations, Bobier Villa and Terrace Lodge. The South West LHIN has provided the City of St. Thomas funding for a new wheelchair accessible vehicle. This vehicle will be transporting the Terrace Lodge ADP clients Monday through Thursday and will be transporting the Bobier Villa clients on Fridays. Bobier Villa will continue to use the West Elgin Community Health Centre for transportation on the other two programming days. CONCLUSION: The South West LHIN continues to focus on the needs of the community and provides continued resources through the Adult Day Programs in order to support the individuals to remain in their homes and respective communities longer. 54 RECOMMENDATION: THAT the County accept the additional base funding of $35,499 for the Adult Day Program. All of which is Respectfully Submitted Rhonda L. Duffy Director of Homes and Seniors Services Dawn Burridge, Coordinator Elgin - St. Thomas Adult Day Program 55 Approved for Submission Mark G. McDonald Chief Administrative Officer m urrn lef, I ,, r ?` i P1 ,1, *M.,0 �Y, xy;,tiR REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Human Resources Director DATE: January 14, 2014 SUBJECT: Accommodations Policy and Modified Work Policy INTRODUCTION: This report outlines the changes that have been made to the Accommodations in the Workplace Policy (HR policy # 2.80.2) and the Transitional Work Assignments Policy (former Modified Work Policy - HR policy # 8.320). DISCUSSION: While the existing policies regarding workplace accommodations met most of the legislative requirements of the Integrated Accessibility Standards Regulation, few changes to the policies were required. The addition of written procedures as prescribed by the Regulation have been developed and included into the policies. The procedures are prescribed by the regulation and outline steps for both the employer and the employee to take. Policy Highlights include: • Who to contact to request an accommodation, and • Responsibilities of the employer, the employee and the bargaining unit (if applicable) The Transitional Work Assignments (formerly known as the Modified Work Policy) has been updated to reflect the current procedures taken by the Human Resources Department when an accommodation is requested /required that is expected to last less than eight weeks. CONCLUSION: Both policies have been updated to reflect current practices and legislative requirements. RECOMMENDATION: THAT changes to the policies titled "Accommodations in the Workplace, policy # 2.80.2" and "Transitional Work Arrangements, policy # 8.320" be approved as submitted. All of which is Respectfully Submitted Approved for Submission 56 Jennifer Cowan Accessibility - Coordinator Rob Bryce Director of Human Resources 57 Mark G. McDonald Chief Administrative Officer County of Elgin Human Resources Policy Manual Code - A Page 1 of 6 Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 THE LEGAL ENVIRONMENT The Ontario Human Rights Code creates a legal duty of accommodation in Ontario workplaces. The duty of accommodation provides Employees who have needs related to a disability, religious obligation or sex that conflict with their working conditions with the right to be provided with reasonable assistance or accommodation to enable them to participate in the activity of work. The Employer, the Bargaining Agent (if applicable) and all Employees who are members of the workplace community all share a legal obligation to identify, implement and /or support appropriate accommodation initiatives where employees can be accommodated in the workplace without undue hardship. THE COUNTY OF ELGIN'S COMMITMENT The County of Elgin is committed to ensuring equality rights in the workplace. The County of Elgin is committed to assessing and addressing the legitimate accommodation needs of Employees. Accommodation issues can be successfully identified, assessed and addressed only where all parties are meeting the expectations and responsibilities outlined in this policy. Successful accommodation initiatives require the cooperation of and a consultative approach by Management, the Employee seeking accommodation, the workplace community, the Bargaining Agent and attending medical practitioners. All accommodation requests will be treated in a confidential manner. The objective of this policy is to facilitate the identification and resolution of accommodation issues that arise out of the following circumstances: The existence of needs attending a condition of "disability" that is in conflict with the employment obligations; W County of Elgin Human Resources Policy Manual Code - A Page 2 of 6 Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 2. The existence of needs arising out of a protected status under human rights legislation that are in conflict with the employment obligations. It is understood that the Employer's ability to identify, properly assess and implement appropriate accommodation initiatives is dependent upon the support and input of all of the parties as outlined herein. A) EMPLOYEE RESPONSIBILITIES Obligation to Communicate Need Employees have an obligation to promptly advise Management or Human Resources of any condition of disability or need related to any other protected status that conflicts with their ability to either provide regular attendance at work, perform their regular duties or comply with other terms and conditions of employment. 2. Obligation to Provide Information (Medical or Other) Where a potential accommodation issue has been identified, the Employee seeking accommodation is responsible for promptly responding to all Employer requests for information that the Employer identifies as relevant to assessing or pursuing accommodation initiatives. 3. Obligation to Facilitate Accommodation Initiative Any Employee requiring accommodation is expected to conduct himself /herself reasonably and provide his /her full cooperation and support to the implementation of accommodation initiatives. 59 County of Elgin Human Resources Policy Manual Code - A Page 3 of 6 Employees should recognize that a failure to: 1. Communicate an accommodation need; 2. Provide all relevant information in a timely manner; and Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 3. Cooperate with the implementation of accommodation measures; may limit the Employer's ability and obligations to successfully address the Employee's accommodation needs. B) MANAGEMENTS RESPONSIBILITIES 1. Upon an accommodation issue being raised or communicated by an Employee, Management will: (a) assess and verify the existence of an accommodation need; (b) assess and identify appropriate accommodation options. 2. Where accommodation options have a potential to impact on Collective Agreement terms or other Employees' rights under such Agreement, Management will consult with the Union prior to finalizing any accommodation option. 3. Management will monitor the progress of Employees who are being accommodated. Such monitoring will include requests for up -dated information from Employees and /or attending medical practitioners from time to time. The monitoring and current information will enable the Employer to respond to changing needs and /or identify when the need for accommodation ends. C) BARGAINING AGENTS RESPONSIBILITIES The Bargaining Agent is jointly responsible for pursuing and successfully identifying and facilitating appropriate accommodation initiatives in the workplace wherever there is a conflict between an accommodation option and a collective agreement right. The Union will provide any relevant input, as well as its cooperation in identifying and facilitating relevant accommodation initiatives. .1 County of Elgin Human Resources Policy Manual Code - A Page 4 of 6 Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 D) WORKPLACE COMMUNITY'S RESPONSIBILITIES Successful accommodation requires the support and commitment of everyone in the workplace community. All employees are expected to provide their assistance and support where required to facilitate accommodation initiatives. All members of the workplace community have an obligation to respect the right to accommodation of any employee with a qualifying need. E) RESPONSIBILITIES OF ATTENDING PHYSICIANS The verification of accommodation issues and identification of appropriate accommodation initiatives is dependent upon relevant and timely input from attending medical practitioners. The attending physicians of any Employee who is faced with an accommodation issue in the workplace shall provide their full cooperation and support by: Responding in a complete and timely manner to any request for information initiated by the Employer. 2. Communicating to the Employer in a timely manner any changes in the Employee's condition that may alter the required scope, duration or nature of an accommodation initiative. OUR COMMITMENT AT THE COUNTY OF ELGIN Successful accommodation initiatives require the cooperation, input and support of all parties; the Employer, the Employee seeking accommodation, attending physicians, Bargaining Agents and all employees in the workplace community. It is expected that all parties will provide their cooperation and relevant input to ensure that they can successfully address accommodation issues that arise in the workplace. Employee privacy will be taken into consideration throughout the accommodation process. 61 County of Elgin Human Resources Policy Manual Code - A Page 5 of 6 RECRUITMENT ACCOMMODATIONS Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 Accommodations will be provided to candidates during the recruitment process, including assessment, and orientation. 1. Make sure that qualifications are reasonable and pertain to the job. They should focus on education, experience, skills and abilities that reflect the bona fide occupational requirements of the job. 2. Make all potential applicants aware that the County will take steps to accommodate disability related needs in the interview or testing process. Applicants must identify their needs up front and provide timely information about how their situation or condition may affect their abilities to perform in an interview or test in order to receive employment accommodation. 3. Communicate the offer of accommodation to all applicants at the beginning of the selection process. Explain to the candidates the assessment methods and formats you will use. This is especially helpful for people with disabilities as it helps them identify whether they need an accommodation and the type of accommodation required for each stage of the assessment. 4. When an applicant makes a request for accommodation, ask the individual to identify what he or she will need in order to be able to allow him or her to compete on an equal basis with other candidates. Obtain as much information on the person's need as possible. Don't get into details about the disability unless you need to clarify the individual's needs. In most cases the candidate is the best source of information. 5. Any accommodations you make should not change the nature of the qualification you are assessing or the level at which you assess it. Design accommodations to allow for equitable assessment of candidates with accommodation needs without placing them at an advantage or disadvantage when comparing them to other candidates. 6. When making an offer of employment, let the individual know of the County's commitment to providing accommodations in the workplace. W County of Elgin Human Resources Policy Manual Code - A Page 6 of 6 Section: 2 Subject: Accommodations in the Workplace Policy Number: 2.80.2 Date Approved: October 21, 2003 Date Last Revision: January 28, 2014 WORKPLACE ACCOMMODATIONS Accommodations will be provided to employees with disabilities during the duration of their employment with the County of Elgin. Communicate the Accommodations Policy and Procedure to employee. Follow this process for employment accommodations after an offer of employment is made or for an existing employee: 1. Encourage employees to submit their request in writing. However, all forms of requests for accommodations will need to be addressed. 2. Ensure that the employee requesting the accommodation is involved in the development of an accommodation plan. A representative from a bargaining unit or other workplace representative can be present during this process at the request of the employee. 3. Once an accommodation is requested the Human Resources Manager will request medical information from a physician advising of the need for the accommodation and direction on appropriate modifications and inform the employee of the steps taken to protect their privacy. 4. The Human Resources Manager will consult with the individual, their Manager and a Health Care Practitioner on accommodation requirements and determine a suitable option. 5. Once the accommodation option has been determined, inform the employee and implement the accommodation as quickly as possible. The Human Resources Manager will document accommodation plans and include: a. Any information regarding accessible formats or communication supports b. Individualized workplace and emergency response information, if necessary and; c. Any other accommodation that is to be provided. 6. Determine, with the employee on how often the accommodation plan will be reviewed. 7. If an accommodation is denied, the Human Resources Manager will inform that employee of the reason for denial. 8. Ask the employee if alternate communication formats are required for the accommodation process and plan. 63 County of Elgin Human Resources Policy Manual Code - A Page 1 of 2 Section: 8 Subject: Transitional Work Assignments (TWA) Policy Number: 8.320 Date Approved: Jan 28, 1997 Date Last Revision: January 28, 2014 The purpose of this program is to provide a system that assists employees who have experienced an occupational or non - occupational injury, illness or diminished capacity, to return to gainful employment at the pre -injury job or at a comparable job, as quickly and easily as possible. The program will assist the worker to return to a job maximizing his /her full recovery. To achieve this, the Human Resources Manager will be notified of an employee absence when in excess of three consecutive scheduled shifts, and immediately for an occupational injury. The HR Manager will liaise with the employee, the employee's supervisor, the employee's medical practitioner, the bargaining unit, the Workplace Safety and Insurance Board, or other suitable persons, to enter the employee back into the workplace, at a lesser capacity, if necessary. Prior to commencement of a temporary return to work schedule, medically documented capabilities will be obtained. In all cases of non - occupational injury or illness, the employee is required to have his /her treating practitioner complete any forms required and submit the completed forms to the HR Manager by the due date noted. In the case of an occupational injury, the employee is required to have a Functional Abilities Form completed by their treating practitioner and submit the form back to their Manager or the Human Resources Manager. In the case of an occupational injury, once medical documentation has been provided to support the need for modified duties and accommodations are offered, Human Resources and /or Department Manager will propose a Transitional Work Schedule. The employer will temporarily provide reduced hours, reduced tasks, or a combination of both to enable the County of Elgin Human Resources Policy Manual Code - A Page 2 of 2 Section: 8 Subject: Transitional Work Assignments (TWA) Policy Number: 8.320 Date Approved: Jan 28, 1997 Date Last Revision: January 28, 2014 employee to work harden gradually. In the case of a non - occupational injury the employer will temporarily provide reduced hours once medical documentation has been provided to support the need for reduced hours. It is intended that whatever meaningful and productive duties are assigned, they will be within the employee's capabilities, keeping within the recommendations of the medical practitioner. The Transitional Work Assignment (TWA) will usually last no longer than six (6) to eight (8) weeks. In many situations, only a short time will be required. The Human Resources Manager will prepare a TWA according to the known and /or standard capabilities. The TWA will be reviewed with the employee and a union representative (where applicable) by the Manager before the employee begins their modified duties or graduated return to work plan. The employee will sign off on the TWA, acknowledging that they will only perform the duties of their position listed on the TWA, in order to ensure a safe return to work. Throughout the program, the employee will communicate regularly with the Manager. The progress will be monitored throughout the program until the employee returns to full regular duties. Any changes to the program [i.e. extension, additional restrictions] must be discussed with all parties [i.e. employee, Manager, Human Resources Manager]. The co- operation and participation of all parties will result in a program that will benefit all employees of Elgin County. The foregoing is in no way to be interpreted as a reduction of the employee's rights under the Collective Agreements or any other applicable legislation of the Province of Ontario. 65 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 10, 2014 SUBJECT: Ontario Municipal Partnership Fund (OMPF) INTRODUCTION: At the November 26, 2013 Council meeting, the Director of Finance was directed to work with the municipal treasurers to determine the total impact of OMPF losses, net of uploads for both levels of government. This report is the result of that Council direction. The Ontario Municipal Partnership Fund (OMPF) has been declining steadily over the last five years and is decreasing yet again for 2014. While the province is claiming that the impact of the OMPF funding reductions is offset by the upload of social service costs, the reality is that both the County and its municipal partners are seeing a negative net impact. DISCUSSION: In 2008, the OMPF funding to both levels of government in Elgin County was $13.8 million (see Attachment). This funding has been reduced by $4.4 million down to $9.4 million. The province has claimed that it has uploaded $3.5 million of social service costs, which would only be a partial offset to the reduced funding. However, an analysis of social services budgets between 2008 and 2014 shows that costs have only reduced by $1.2 million; significantly less than the $3.5 million claimed by the province. The number of cases and the cost per case for social services is the reason for the difference; however the bottom line is that Elgin is worse off than it was. To compound the problem, policing costs, which used to receive a funding grant through the OMPF, has been increasing at a significant rate. During this time period, policing costs have increased by $1.8 million. The true "combined benefit" of OMPF, defined as the cumulative impact of the declining OMPF, provincial social service uploads being predominately offset by rising costs, and escalating policing costs, has had a net negative impact of $5.0 million on Elgin and its municipal partners. It is important to note that OMPF was one of the mechanisms to compensate rural communities for the 1998 download of the farmland and woodland tax program. This download resulted in a loss (in 2014 dollars) of almost $14 million in farm property tax revenue for Elgin County and its municipal partners by mandating a 25% farm and managed forest tax ratio. Although the download of the farmland and woodland tax program was supposed to be revenue neutral to rural communities at its 1998 inception, the recent losses of OMPF funding is undermining the sustainability of rural communities. Rural communities need the continued support of OMPF at the 2008 levels, adjusted for inflation, in order to address this problem. Yet the province is planning further cuts to OMPF in future years. Instead of further cuts, the province .. should strengthen the rural communities grant component of the OMPF to ensure the sustainability of rural Ontario. By fully supporting the sustainability of rural Ontario, the province will ensure that the benefits of lower -cost foods and the environmental benefits of managed forests continue into the future. CONCLUSION: All citizens in Ontario have a vested interest in the benefits rural Ontario provides in terms of lower food costs and protected forests for recreational and environmental purposes. Provincial uploads have not offset the combined impact of rising social service and policing costs and reduced OMPF funding. Cuts to OMPF threaten the sustainability of rural communities and the benefits those communities provide to all residents of the province. The rural communities grant component of OMPF needs to be strengthened to eliminate the negative impact of OMPF revenue loss /increasing costs. Elgin County Council needs to highlight this concern with the Ontario government and encourage other counties to do likewise. RECOMMENDATION: THAT a resolution, as attached, strongly encouraging the Province of Ontario to address the impact on rural Ontario of the loss of Ontario Municipal Partnership Fund (OMPF) funding be endorsed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 67 Resolution WHEREAS the Ontario Government understands the benefits rural communities offer in providing the province's residents with affordable food and natural environments for health and recreation; AND WHEREAS the limited weighted assessed tax base, resulting from the 25% tax ratio on farmland and managed forest, limits the property tax revenue potential of rural communities; AND WHEREAS the combined benefit of the Ontario Municipal Partnership Fund (OMPF), when taking into account the rising costs of social services and policing, has had a negative impact on Elgin County and its municipal partners of $5.0 million; THEREFORE BE IT RESOLVED that the Province of Ontario strengthen the rural communities grant component of the OMPF to eliminate the negative impact of OMPF revenue loss /increasing costs; AND FURTHER that this resolution be forwarded to the Premier of Ontario/ Minister of Agriculture Food and Rural Affairs, Minister of Finance, Minister of Municipal Affairs & Housing, Jeff Yurek, MPP, Elgin- Middlesex- London, Elgin's municipal partners, and any other Ontario municipalities, individual or association as deemed appropriate. .: c a� E O O O� U O Q O CO co cr O cl rn rte+ � (U O O E O O I�t O m � O O L O O E M M (O A (0 a O O y O O s � rn M N O O O O r- at co M W (o M O cc N d O O O O �+ O Cl) Uco LO co Nt CL °O o m N N O o O co I 2 O� O O M r- O N (O O Cl) O O O O Cl) (f O O r ' M Lf Cl) co a co r. u (o a O LO Lf O LO r Cl) O r Cl) (D C O DO N �C, O O a O r. r I�t r- a cr c N a P%- a O O O f` cl r- Lf co N f` r- (f LO rn r C, O Cl) a O Cl) r P- M a P%- LO N (o r O Cl) r lf) q a O Cl) f` a) LO Lf Nt Lf O N (f O Nt c O Lf) LO fA a 00 a d 7 m O N M c P%- y LO LO O N f` Cl) U rn N Cl) O a co M f` O O U N y O � a N y N U N O y N a `-° O N C, O fA 1 M 1 Cl) N 1 1 � O N 1 co � M O N � O 1 Ln I O 1 a] 1 l9 1 Cl) 1 � 0 N U ao 10 I N fA � y � f3 O C. 7 1 � O 1 = cr O L � !Z O r� � d � � M I � O a� LO � c I � 7 U C N C U 7 d I C U N O fA C) O UL M Cl) O Cl) O co lf) Cl) O M O O N Ln O r- a] N O Nt O O Nt fA CO Nt O O fA �IO O LO L 060�� N N O d Z CL �U 0 N LL a O L a O so O O O O � O � M� W rte+ � (U UW LO O O 0 0 fP Ln ice+ 00 Ln 0 LL y a O O 0 s U O 't O rn rn rn 3 C fA fb 0 � 0 O O O O r- at co M W (o M O cc N d O O O O �+ O Cl) Uco LO co Nt CL °O o m N N O o O co I 2 O� O O M r- O N (O O Cl) O O O O Cl) (f O O r ' M Lf Cl) co a co r. u (o a O LO Lf O LO r Cl) O r Cl) (D C O DO N �C, O O a O r. r I�t r- a cr c N a P%- a O O O f` cl r- Lf co N f` r- (f LO rn r C, O Cl) a O Cl) r P- M a P%- LO N (o r O Cl) r lf) q a O Cl) f` a) LO Lf Nt Lf O N (f O Nt c O Lf) LO fA a 00 a d 7 m O N M c P%- y LO LO O N f` Cl) U rn N Cl) O a co M f` O O U N y O � a N y N U N O y N a `-° O N C, O fA 1 M 1 Cl) N 1 1 � O N 1 co � M O N � O 1 Ln I O 1 a] 1 l9 1 Cl) 1 � 0 N U ao 10 I N fA � y � f3 O C. 7 1 � O 1 = cr O L � !Z O r� � d � � M I � O a� LO � c I � 7 U C N C U 7 d I C U N O fA C) O UL M Cl) O Cl) O co lf) Cl) O M O O N Ln O r- a] N O Nt O O Nt fA CO Nt O O fA �IO O LO L 060�� N N O d Z CL �U 0 N LL a O L a O so r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 15, 2014 SUBJECT: Ford Assessment Appeal INTRODUCTION: The Ford Plant in Talbotville was a significant economic driver for the County and a significant source of property tax revenue. The 2009 and 2010 assessments of the property were for $47 million resulting in $2.3 million in annual taxes being collected. MPAC reduced the assessment to $23 million beginning in 2011. Despite this reduction, Ford Motor Company launched an appeal for a $12 million assessment starting with the 2009 tax year, translating into $0.5 million in annual taxes, or a $1.8 million annual reduction. DISCUSSION: MPAC reduced the valuation of the property in 2011, recognizing that the plant was going to cease production in that year and that a non - producing property has less value than a productive property. This drop in value is most pronounced with a large industrial property, such as Ford, as it is difficult to find a subsequent use for a 2 million sq. ft. building. As of the writing of this report, the plant still sits idle over two years after the last vehicle was produced there. Based on the potential risk of having to pay back some of the Ford paid property taxes if Ford's appeal were successful, the county has been accruing costs each year to fund any payback. During the prior five years over $1.7 million was set -aside by the county to cover the potential cumulative cost of the 2009 -2013 tax adjustment. Southwold procured the services of MTE and WeirFoulds, paralegal and legal experts respectively in the property assessment field, to represent their interests in the appeal process. The County contributed to half the costs for these consulting services. Based on their professional advice, the Municipality of Southwold entered into an agreement with Ford (see attached) to reduce the assessed values in stages starting in 2009 down to a value of $12.7 million by 2012. The destination value still represents a $1.8 million reduction in annual taxes ($0.6 million of which is the County share) going forward from the tax levels enjoyed pre - 2009. This loss has already been accounted for in the preliminary 2014 budget deliberations. The staged approach to the assessed value reduction means that the county will only have to payback $0.9 million to Ford for prior tax years. In comparison to the $1.7 million that the county had set aside, this is a significant savings resulting in $0.8 million in favourable news for the county in the 2013 tax write -off account. This good news will flow into the 2014 tax deliberations offsetting bad news the county incurred in reduced gas tax revenue. 70 CONCLUSION: The reduced property assessment on the Ford plant will result in $0.6 million in reduced revenue for the county from the pre -2009 levels when the property was still assessed at full productive value. This loss has already been accounted for in the preliminary 2014 budget deliberations. The full assessment reduction that was finally agreed upon is not retroactive back to 2009, but rather will be phased -in over a four year period. The county had set aside $1.7 million for tax write -offs based on Ford winning the appeal for a full reduction starting in 2009, but the four year phased -in approach that was achieved in the final settlement means that only $0.9 million will have to be repaid by the county. The resulting $0.8 million in good news will be applied to the 2014 budget deliberations to help offset the impact of other revenue losses. RECOMMENDATION: That the report titled "Ford Assessment Appeal' dated January 15, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 71 0 THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD BY -LAW NO. 2013 -45 Being a By -Law to enter into agreements with Ford Motor Company of Canada Ltd. And Municipal Property Assessment Corporation for the settlement of the outstanding 2009 -2013 tax assessment appeals. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD ENACTS AS FOLLOWS: 1. THAT the Corporation of the Township of Southwold enter into an Assessment Agreement with Ford Motor Company of Canada Ltd. And Municipal Property Assessment Corporation as attached to this By -Law as Schedule "A ". 2. THAT the Corporation of the Township of Southwold enter into a Tax Agreement with Ford Motor Company of Canada Ltd. as attached to this By -Law as Schedule "B„ 3. THAT the Deputy Mayor and Clerk are authorized to execute the said agreement on behalf of and under the seal of the Corporation of the Township of Southwold. READ A FIRST AND SECOND TIME, CONSIDERED READ A THIRD TIME AND FINALLY PASSED THIS 21St DAY OF OCTOBER, 2013. ep y ayor Grant Jones erk Donna Clermont rf, BETWEEN: X MEMORANDUM OF AGREEMENT MADE AS OF OCTOBER 2013 [Assessment Agreement] FORD MOTOR COMPANY OF CANADA LTD. ( "Fared ") Appellant and THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD ("Township") Respondent Municipality and MUNICIPAL PROPERTY ASSESSMENT CORPORATION ( "MPAC) Respondent Assessing Authority Whereas the parties have had extensive negotiations relating to assessment appeals initiated pursuant to the Assessment Act, R.S.O. 1990, c.A.31 as amended, related to the Ford St. Thomas assembly plant located in the Township with the municipal address 11884 Sunset Roar! ( "subject property ") for the 2009 to 2013 taxation years; rig] 2 And whereas the parties have also agreed, for good and valuable consideration, the receipt and sufficiency of which is hereby duly acknowledged, regarding the assessment to be returned for 2014 to 2016 taxation years provided Ford continues to own the subject property; And whereas the parties wish to have their agreement reduced to writing for certainty amongst all parties; The parties agree as follows: A. The Assessment Review Board Agpeals 1. The parties, by their lawyers, or on their own behalf, agree to execute minutes of settlement in the form attached hereto as Schedule "A" resolving all outstanding appeals before the Assessment Review Board with respect to the subject property identified by assessment roll number 34 24 000 006 222 00 0000. 2. Any other proceedings or applications initiated pursuant to the provisions of the Assessment Act for the 2009, 2010, 2011, 2012, and 2013 taxation years, which are not currently reflected in this Agreement, are hereby expressly withdrawn, B. Agreement Regarding 2014 to 2016 Tax Years 3. Provided there are no legislative or regulatory changes which prevent such action, the 2012 base date current value assessment ("CVA ") to be reflected on assessment roll number 34 24 000 006 222 00 0000 shall be 12,723,000 partitioned as per Minutes of Settlement attached at Schedule "A" for the 2013 taxation year. WAI 41 4. Provided that: (a) Ford continues to own the subject property during the 2014 through 2016 taxation years, and (b) the CVA referenced in paragraph 3 above is returned for the 2014 to 2016 tax years, neither Ford nor the Township, nor counsel or agents on their behalf, shall cause any requests for reconsideration or appeals to be filed pursuant to the provisions of the Assessment Act in connection with the 2014 to 2016 tax years. 5. If either Ford or the Municipality file or cause to be filed any appeals In relation to 2014 to 2016 tax year assessments, notwithstanding that the assessed value for the subject property is returned in accordance with paragraph 3 hereof, this Agreement may be referenced as a complete defence to said requests for review or appeals. The party filing any request for reconsideration or appeal contrary to this Agreement, shall forthwith withdraw said requests or appeals within 15 days of notice of this Agreement and the prohibition contained herein against such requests or appeals. 6. In the event that, contrary to this Agreement, a prohibited request or appeal is filed and not withdrawn in accordance with paragraph 5 hereof, and costs are incurred in relation thereto by any other party hereto, then the party that filed the request or appeal shall be liable for such costs of the other parties hereto on a full indemnity basis. 2. This Agreement shall not limit MPAC's ability to process any supplementary or omitted assessment related to the subject property with effective dates during 2013 to 2016 as may be required by the Assessment Act and or Ontario Regulation 282/98 including changes resulting from new construction, demolition or change of use. The parties agree that the CVA referenced in paragraph 3 hereof includes all building and yardwork improvements situate on the subject property as of September 10", 2013. S. If MPAC issues any notice of omitted or supplementary assessment with an effective date during the 2013 through 2016 taxation years, both Ford and the Township shall N91 4 have the right to file appeals pursuant to the Assessment Act and this Agreement shall not preclude such appeals, C. osts 9. There shall be no costs ordered by the Assessment Review Board as a result of this Agreement and the Minutes of Settlement which resolve the appeals referenced in Schedule "A ". D. Transmission -ang Execution 10. The parties agree that this Agreement may be signed in counterpart and transmission by email is accepted by all. E. Legal Advice 11. Each party has received independent legal advice in respect of this Memorandum of Agreement, or expressly waived the right to same, and through execution of this document confirms sufficient understanding of its terms and indicates agreement to all terms referenced herein. Dated at LgoNre!�' this 14Vday of September, 2013 FORD MOTOR COMPANY OF CANADA LTD. Per: K. WFS%- have authority to bind the Corporation W. M Per: I have authority to bind the Corporation Dated at Fingal this 21 s tday of October, 2013 THE CORPORATION OF THE OWNSHIP OF SOUTHWOLD 6;p-// V Per: Grant Jones, Deputy Mayor I have authority to bind the Corporation Per: Donna Clermont, CAO /Clerk I have authority to bind the Corporation Dated at this day of October, 2013 MUNICIPAL PROPERTY ASSESSMENT CORPORATION Per: I have authority to bind the Corporation WA e T Schedule "A" ASSESSMENT REVIEW ]BOARD Municipality; Town of Southwold Roll Number_ 3424 -- 000 - 006 -22200 -0000 Appeal Number(s): 2024267, 2344317, 2703599, 2739760, 2920511, 2920813,2957630 IN THE MATTER of the Xssessment Act, R.S.O. 1990, e. A.31, Section 40, as amended, AND IN THE MATTER OF appeals with respect to taxation years 2009 tluough 2013 on pretnises municipally known as 11884 Sunset Road, Con Enbtr Pt Lots 46 to 49 ("Subject Property") BETWEEN: FORD MOTOR COMPANY OF CANADA LTD. -and- Appellant MUNIACI"PA,L PAOFERTY ASSESSMENT CORPORATION and THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD Respondents MINUTES OF S)CTTLEMENT 1. The parties have agreed to settle the above referenced appeals on the following basis: Orifinal Assasnneut Class 12009 Assessment 2010 Assessment 2011 Assessment 2012 Assessment 2013 Assessment CT $488,116 $488,116 $231,705 1 $23I,705 $154,700 LT $43,239,076 $43,239,076 $19,465,487 $19,465,457 $15,302,300 _ ..._... �_.._...... _......._ _......._ _..._...... , ._ . 78 7 LU $2,308,278 $2,491,252 $2,674,226 $2,857,200 $2,308,400 RT $468,608 $468,608, $468,608 $468,608 5878,600 TOTAL $46,504,078 $46,687,052 1 $22,840,026 $23,023,004 1 $21,674,000 Proposed Assessment Class 2009 Assessment 2010 Assessment 2011 Assessment 2012 Assessment 12013 Assessment CT $231,705 $231,705 $231,745 $231,705 $231,705 LT $27,800,000 $I9,465,497 $15,465,487 $9,165,487 $9,165,487 LU $2,674,226 $2,674,226 $2,674,226 $2,857,200 $2,857,200 RT $468,608 $468,608 $468,608 $468,608 $468,608 TOTAL $31,174,539 $22,840,026 $18,840,026 $12,723,000 $12,723,000 2, The parties certify that the Minutes of Settlement herein refer only to matters that are properly before the Board and that no hearing is required. DATED: October 16, 2013 r . WE51- r&w. gZ!D�o��otorCornpanyotlCwiada ,Ltd. DATED: October , 2013 Munici0Wt -f roper -ty Assessment Corporation DATED; October 21 , 2013 e &P&MIM of the Township of Southwold Grant Jones, Deputy Mayor The o ion o the Township al' Southwold Donna Clermont, CAO /Clerk rI:7 BETWEEN: I MEMORANDUM OF AGREEMENT MADE AS OF OCTOBER _16_ , 2013 (Tax Agreement] FORD MOTOR COMPANY OF CANADA LTD. ( "Ford ") (Party of the First Part] and THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD ("'Township") [Party of the Second Part] Whereas the assessment appeals initiated pursuant to the Assessment Act, R.S.O. 1990, c.A.31 as amended, related to the Ford St. Thomas assembly plant located in the Township with the municipal address 11884 Sunset Road ( "subject property") for the 2009 to 2013 taxation years have been settled; And whereas the parties have also agreed, for good and valuable consideration, the receipt and sufficiency of which is hereby duly acknowledged, regarding the assessment to be returned for 2014 to'2016 taxation years provided that Ford continues to own the subject property during this time period; And whereas the parties have agreed to a payment schedule for the tax impact of such changes to the assessment values; And whereas the parties wish to have their agreement reduced to writing for certainty amongst all parties; The parties agree as follows: EYi7 A. Tax Refunds as Between Ford and the Township I. The Minutes of Settlement completed in relation to the Assessment Act appeals for the 2009 through 2013 taxation years result in the tax refund detailed in Schedule "A" attached hereto. It is agreed that the refund shall be payable as per Schedule "B" attached hereto. B. Existing Applications Related to the 2009 through 2011 Taxation Years 2. Any proceedings or applications initiated pursuant to the provisions of the Municipal Act, 2001, 5.0. 2001, c. 25 for the 2009, 2010, 2011 taxation years [including the 2011 vacancy rebate application] are hereby expressly withdrawn. C. 5,364 Vacancy Application for the 2012 Taxation Year Other Municipal Act, 2001 Applications for the 2012 Taxation Year 3. The parties hereto, by their lawyers or on their own behalf, agree to implementation of the Vacancy Rebate Application for the 2012 taxation year in the form attached hereto as Schedule "C'. Any other application made pursuant to any provision of the Municipal Act, 2001, for the 2012 taxation year is hereby expressly withdrawn. 4. The Township and Ford agree that the calculation of the 2012 Municipal Act, 2007., 5.364 vacancy application will be processed as part of this Agreement and, after the reduction in value of the Subject Property for the 2012 taxation year, the vacancy rebate referenced in Schedule "D" is in addition to the refund as stated in paragraph Z hereof. 5. Ford shall make no appeals with respect to the 2012 vacancy rebate application. b. This Agreement shall not preclude Ford from making applications to the Township pursuant to sections 357, 358, or 364 of the Municipal Act, 2001, S.O. 2001, c.25 and and 0. Reg. 325/01 commencing with the 2013 taxation year. EXECUTION 7. The parties agree that this Agreement may be signed in counterpart and transmission by email is accepted by all. 1.31 LEGAL ADVICE S. Each party has received independent legal advice in respect of this Memorandum of Agreement, or expressly waived the right to same, and through execution of this document confirms sufficient understanding of its terms and indicates agreement to all terms referenced herein. Dated t ' 000PTO a this ! kd day of October, 2013 FORD MOTOR COMPANY OF CANADA LTD. Pe 1,jtce (;�7 E AeZ> I have authority to bind the Corporation Per: I have authority to bind the Corporation Dated at Fingal _ this . 2 L day of October. 2013 THE CORPORATION OF THE TO NSHIP OF SOUTHWOLD Per; Grant Jones, Deputy Mayor I have authority to bind the Corporation Per. Donna Clermont, CAO /Clerk I have authority to bind the Corporation E:3► E E 2 � ƒ k a � 2 � $ \ §�� - q�§ � k$k § 2 � §2 �2§ ,# «@m }$� � R§§ k$K $@e as q §� §�§ ©r■ ■■§ k9k ©$a t53 /kk � \k 2kk � \k }kk «� Kk� mgK _® � So moo_ � § /� / \ Ld ~ - * \) L q k� k (7 � m� # §$ � k§ k @i & ■° _ § E k k � �c } a« $3 b5�� $k§§ a B k . § � a \kk§ B _ § � /CLk 7 § \§ \ f § IL §o FR k\ � k «@m }$� � R§§ k$K $@e as q §� §�§ ©r■ ■■§ k9k ©$a t53 /kk � \k 2kk � \k }kk «� Kk� mgK _® � So moo_ � § /� / \ Ld ~ - * \) L q k� k (7 � m� # §$ � k§ k @i & ■° _ § E k k � �c } a« $3 3 SCHEDULE 113' The Township of Southwold agrees to pay 50% of the refund amounts, as detailed in Schedule A to this agreement, fnr the 2D09, 2010, 2091 and 2012 tamtlon years within 30 days of signature of this agreement. The Township of Souhvoid agrees to pay the remainder of the refund amounts, as detailed in Schedule A to this agreement, for the 2009, 2010, 2D11 and 2D9 2 twcatlon years within 180 days of signature of this agreement. The Township of Souttwold agrees to pay 80% of the vacancy rebate amount, as detailed in Saitedule A to this agreement, for the 2012 taxation year within 30 days of receipt of the completed vacancy rebate agpiic;afion with assessment values from the Munialpal Property Assessment Corporation, The Township of southwoid agrees to pay the remainder of the vacancy rebate amount, as detailed in Schedule A to this agreement, for the 2012 taxation year withln 180 days of recelpt of the completed vacancy rebate application with assessment values from the Municipal Property Assessment Corporation The Township of Southwold agrees to pay 1001A' of the refund amount, as detailed In Schedule A to this agreement, for the 2013 taxation year Within 80 days of signature of this agreement. iYi r Schedule "C" $17EjiRWW ION 6 APPUM ian for Rib i6 of Oit p ;rty Tak - MRO MOTOR OOMPAW 4f CANADA far Vacancies In Oammmlal and industrial BWkbgs Zola as r Il1STRU(�YtOli9 �PM�11► ak�.F7lrla�� ��A7* tld�i1� t���9n�M4��Pd1�niAA�d��lerafpr. aDAlrwIM R a4aayarldar�aadJ.laalc. *TO t1a.lgbbkr.n:rk.mN4garl +K. wwU ia+ omdlpr;d.m�1NaNCr.p 1' rCabfaytayaw alla:eM,iri,rw�lalld✓ macafradamll�k MOO, t.d Moapfi O&WA W NPOlY+1... AWpadNaladrY4 l�IFpWadaP�.lhur�dr, Abuldmdia�ann lsbrlR�r�m[Or.yilrQgrr�a.�fE latwup. bop6orauwcaafxrao smoa.�rra�aarr, MRraawaadMarmaro+w�a4+eFns.mrmati • RR. af+ Eftapo7f .puidboaaat+.lna�7Y4arar mw. it hoommowc Rv�.aulM7tMlYN+O�DeaW i rlboap�a' `ia 4441 @006 for aM4X . �,�oerraamarl.ereaam��raa .�w�.e Dwootow PLMW SEE ATTACH® ( 34m ornE€ J"011ftleamdkr4aM" aecgpalega NOW Ra ftvph"wftrooa+eoqd� �a� �RiAMe, Anna A� ywN¢11dd vrnrn�pF p[a11lHdiAti4'� gkRq WaalhrNaAOdbM � �M • a�Ya1a11W AMpY1.dormw pabotl►CM MF��or "Ar QubICQa Na ofwwKsr6uCeYnaad7ad �pC days 9 hiilUlb Apg6 7ROlafllpdoRlMtrllb�wll�r+RpW rapowaZbrat �� ba�FYOoowaaMMd4+.R Ina ME �jaawaMra3 13dpW RptR<klbalPMWadM�Ihawed0ampef 4a $17EjiRWW ION .31 ; z 4 9 a 31 6 0101 0 a o MRO MOTOR OOMPAW 4f CANADA MIO(VII.QQf WsRrPdcte Nbmn L.LP : dadt A. W"r rmamrrs wroaoea knt+nV,s�av�s�rtoauers�e,r. atapYupges�� �76� a!a ON I MYw . 0" K45 � raa. rt 000ruwa.dtirki i[is!awwAk +vao+�ddrr+x /Mal � wows .w PLMW SEE ATTACH® >4 ( ! Cr ME tw Cf w t� weewa4..a raax ' foarU4yWrt€drlaPo€mrit4a aoaia .a hrllp.p.. trA tctn..aal.aarao�. sea N�sifdrrar�a p6q Fa p�auon tuna. �faaa+tR�arbdMl 6RgrMn► Die I.eaxatR€an+nMUu(paa¢ Fk�++ pta iaa�err : �/day:�tYwa�+a M6a0t' WO iaral�allmn a pp�iMawn 4�p�► �rwaiKfaW��lakad.araeywr3�wapnga IM I f i i, w+ G m a g p�p U N S �1- W co Goad �a4 ci CD co LU 1 =MM�S CD C � r r' CSI , W co Goad �a4 ci 0 .. co LU 1 =MM�S N O o�v, S N W 0 a ci 0 .. r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 13, 2014 SUBJECT: 2014 Grant Requests INTRODUCTION: Attached is the 2014 request for grants requesting $334,076 (line 22) in grants, including three new requests from The Arts & Cookery Bank, the Elgin County Railway Museum, and the Ontario Conservation Officers Association. DISCUSSION: In 2013 the county granted $750,000 (line 21) to the St. Thomas Elgin General Hospital bringing the cumulative donation to $1,250,000. The next nine years, including 2014, will require $250,000 annually for a total grant to the hospital of $3.5 million. The total grant was funded by $1.0 million planned in reserves and a 1 % levy increase which took effect in 2013. The county committed to $50,000 for an IPM Legacy Scholarship. The funds were to be used over ten years to grant two $2,500 scholarships annually. 2014 will be the third year of the ten year program (line 20). Minor increases are requested for two of the long- standing grant recipients: Tillsonburg & District Multi- Service Centre (line 6 - $732), and Second Stage Housing (line 11 - $362). In addition, council accepted the November 26, 2013 recommendation to waive the non - county resident membership fee for the St. Thomas Elgin Public Arts Centre (line 18) adding $2517 to the grant budget. The Aylmer Museum and The Museum of Navel History are both requesting not - for - profit subsidy for their two tourism signs adding $600 to the Tourism Signage Grant (line 15). The Arts & Cookery Bank is requesting a new grant for $5,000 (line 17). The new request from the Elgin County Railway Museum (line 19) is for $10,000. Lastly, the Ontario Conservation Officers Association (line 20) has request that the county consider various sponsorships ranging from $500 - $3,000. At the March 25, 2008 Council meeting a motion was passed "THAT the County of Elgin enter into a collaborative partnership with the "The Arts & Cookery Bank... A Community Heritage Centre" in West Lorne through the provision of in -kind support in the areas of economic development, tourism, marketing and heritage interpretation." Over the years the partnership between The Bank and the county has been very positive. The Bank's focus on local foods is complementary to the county's economic strategic plan and may promote retention of youth. They are recognized as a key cultural and economic driver in the west -end of the county. A grant of $5,000 would be a natural extension of this existing partnership. 87 When deciding on how to proceed with the three new grant requests, Council should consider the precedents it might set. Other organizations that provide similar services would likely approach the County in subsequent years for similar funding. Although the amounts of these three individual requests may be considered minor, the cumulative effect of the potential grant requests these might inspire should be considered at this time. CONCLUSION: The individual line items should be considered for approval with special consideration being given to the implications of the three new grant requests. RECOMMENDATION: THAT the 2014 grants be approved in principle as directed by Council and finally considered in conjunction with the 2014 operating budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer :: COUNTY OF ELGIN GRANTS 2012 Budget Grants 1) Shedden Agricultural Society 2) Wallacetown Agricultural Society 3) Rodney - Aldborough Agricultural Society 4) Aylmer & East Elgin Agricultural Society 5) Elgin 4 -H Association 6) Tillsonburg & District Multi- Service Centre 7) Quad County Support Services 8) Seniors Picnic 9) Non - specific 10) Town Crier 11) Second Stage Housing 12) Elgin Community Nutrition Partnership 13) Elgin County Plowmen's Association 14) Ontario 911 Advisory Board 15) Tourism Signage Grants 16) City Charity Hockey Game 17) The Arts & Cookery Bank 18) St. Thomas Elgin Public Arts Centre 19) Elgin County Railway Museum 20) Ontario Conservation Officers Association 21) Total Regular Grants 20) IPM Legacy Scholarship 21) St. Thomas Elgin General Hospital 22) Total Grants 2013 4,500 4,500 4,500 7,500 2,000 4,653 2,000 2,500 5,000 2,000 6,462 5,000 200 100 4,950 1,000 56,865 5,000 750,000 811,865 Attachment 2014 (H) /L 2014 1 2013 4,500 4,500 4,500 7,500 2,000 5,385 2,000 2,500 5,000 2,000 6,824 5,000 200 100 5,550 1,000 5,000 2,517 10,000 3,000 79,076 (732) (362) (600) (5,000) (2,517) (10,000) (3,000) (22,211) 5,000 - 250,000 500,000 334,076 477,789 M: \Corporate \Corporate Activiti es\Co rpo rate Activities Grants 17/01/2014 9:42 AM 89 RECEIVED DEC 1 11 2013 December 9, 2013 County of Elgin Jim Bundschuh Director of Financial Services 450 Sunset Drive ST. THOMAS Ont N5R 5V1 Dear, Jim: Directors of the Shedden Agricultural Society are requesting a grant of $4500 for 2014 fair. This grant pays the prize money in the youth and livestock sections. We appreciate the financial support from the County of Elgin. Yours truly 09117 Wallacetown Agricultural Society Box 1, Wallacetown, ON NOL 2M0 Wallacetownfair.com Elgin County Council 450 Sunset Drive St. Thomas, ON N5R 5V1 November 1, 2013 Dear members of Council On behalf of the Wallacetown Agricultural Society, I am writing to request your financial assistance of the 2014 Wallacetown Fair. We will be celebrating our 154th year on September 26, 27 and 28th, 2014. We are unique in that we own our fairgrounds and have the responsibility of maintaining and improving our property as well as organizing the fair and other events throughout the year. As you can see from our financial statements, it does take a considerable amount of money to operate the society. The members are all volunteers and give a tremendous amount of their time not only to operate the society, but must raise funds to make our events possible. Your support in the form of a grant would be greatly appreciated. There are many areas where the money could be put to use. Maintenance and improvements to the property are an ongoing venture with several improvements needed. Our building roofs are in desperate need of repair and have attained quotes for repair totaling up to $22,000. Another area in which the grant could be used is in support of our prize money. We usually pay out between $15,000 and $20,000.00. We still embrace our agricultural roots and are proud to offer a place where area farmers and homemakers, both young and old, can display the best of what they grow and create. We are proud to support our local 4 -H clubs and provide them with the opportunity to hold their achievement events, as well as the overwhelming support we get from the public school for our Junior Fair classes. The 2014 Fair has a Sheep Market Auction with all the funds going to the Junior Farmers. Thank you for your consideration of our grant application. We appreciate any support you can give. I would like to invite you to attend our fair, September 26th to 28th, 2014, and join in our celebration of 154 years of Wallacetown Fair. Sincerely, KimCarder Secretary Wallacetown Agricultural Society Phone: 519- 762 -2737 Email: wallacetownfair @yahoo.ca 91 P.O. Box 130 Rodney, Ontario, NOL 2C0 www. ro d neyfa i r.ca November 22, 2013 County of Elgin — Council Members 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear County Council Members This is a grant request from the Directors of the Rodney- Aldborough Agricultural Society for the year 2014. The Society has a membership of 350 plus and will hold its 160`h fair on September 12th 13Th, and 14Th, 2014. The Directors, Associate Directors and volunteers are planning an exciting upcoming fair and request that the Corporation of the County of Elgin duly consider providing the society a grant in 2014. Money received from the County of Elgin will be used for providing entertainment and lunch for adults with developmental disabilities and for school age children, for agricultural displays and educational demonstrations, and entertainment for all ages. Thank you for your continued support each year. The success of the fair is directly dependant on the financial support of the County of Elgin, OMAF, local businesses, service clubs, and members of the community as well as the many, many hours put in by volunteers. Yours truly, r Melanie McLeod President ON Secretary /Manager's Office P,O. Box 192 Phone; 519- 773 -3445 Aylmer, ON Fax: 519- 773 -3492 N5H 2R9 Website: avlmerfair,ca email: avimerfairboarda ..amtelecom.net The 168 "' Aylmer Fair — August 8 "' to 10 "' 2014 County of Elgin, 450 Sunset Drive, $t. Thomas, ON, N5R 5V1. Dear Council: On behalf of the Aylmer and East Elgin Agricultural Society, I would like to thank the County of Elgin for their support of the Aylmer Fair over the years. In 2014 we are continuing with our revitalization of the Aylmer & East Elgin Agricultural Society. Thanks to our dedicated volunteers and new ideas we are once again excited about the upcoming year. The Aylmer & East Elgin Agricultural Society is pleased to announce our 3 events for 2014. We are pleased to introduce the initiative of a Junior Fair Board this year, We have chosen students from our local high school to become a part of our Fair family, & with their youthful, excited attitudes we hope to come up with ideas to better all of our planned events. In April we will be hosting the 5th Aylmer & East Elgin Home & Garden Show, This 3 day event showcases local businesses of all sorts. This event has become one of our greatest successes over the past few years. It is now a must attend event for local homeowners, not only in Aylmer but St Thomas and surrounding areas, For Hallowe'en, we partner up with the St Thomas' Tom Zombie group to put on a Haunted House. This past year was our 4th year, and we now attract nearly 1000 people over the weekends. We continue to receive a lot of compliments and encouragement from those that attended to continue this event. This year, we will continue to host the Haunted House every weekend in October. We also held the 168th Annual Aylmer Fair — an incredibly long tradition of celebrating and promoting the history and heritage of agriculture in this area. The Fair benefits the agricultural community by encouraging improvements in production and marketing, but it also benefits the urban community by increasing their understanding of the importance of agriculture in their lives. The Aylmer Fair also increases the tourism dollars being spent in our area. The members of the Aylmer and East Elgin Agricultural Society work very hard to produce these events but we need your help. We would appreciate it if the Council would consider the financial needs of the Aylmer Fair when you are preparing your budget. We believe that the Aylmer & East Elgin Agricultural Society is especially important to the County of Elgin, and that these events will bring significant tourism dollars into town. Your financial support will be used to ensure community entertainment that will make the events of 2014 successful for the Aylmer & East Elgin Agricultural Society and be enjoyed by the Aylmer & East Elgin and surrounding areas. Thank you for your consideration. SEE YOU AT THE FAIR! Sincerely, Elaine Earhart Secretary/Manager Aylmer Fair, 93 Enclosed: 2012/2013 Financial Statements x Secretary/Manager's Office P.O. Box 192 Phone: 519- 773 -3445 Aylmer, ON Fax: 519 - 773 -3492 N5H 2R9 Website: avlmerfair.ca email: avlmerfairboarci�amtelecom.net -rho 168 "' Aylmer Fair— August 8... to 10 "' 2014 2013/2014 ELECTIONS AYLMER & EAST ELGIN AGRICULTURAL SOCIETM Past President: President: 1St Vice President: Ray Ormerod Scott Lewis (1 year) Jake Quiring (1 year) Secretary/Manager Elaine Earhart Art Hayman (1 year) Murray McEown (1 year) Brenda Boughner (2year) Vera Dickhout (2 year) Christine Pendreigh (2 year) Gwen Owen (3 year) Trish Robertson (3 year) Betty Pendreigh (3 year) 134 Erie St. St Thomas ON 519- 631 -6991 42 York St Aylmer ON 519- 765 -3833 49530 Talbot Line, Aylmer 519- 773 -5883 21 Clarence St. Aylmer ON 519- 765 -4939 77 Spruce St. Aylmer ON 519- 773 -7269 RR #4 Aylmer ON 9 Cedar St. Aylmer ON RR #6 Aylmer OiV 6 -150 Melanie Dr Aylmer ON 11 Leslie Ave. Aylmer ON 59 Victoria St S Aylmer ON 1.9 Warren St Aylmer ON ., 519- 866 -3424 519- 773 -881.9 519- 773 -8639 519 -773 -3227 519- 773 -5817 519- 773 -5704 519- 765 -1434 450 Sunset Drive, St. Thomas, ON N5R 5V1 November 5, 2013 Jim Bundschuh Director of Financial Services County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 The Elgin County 4 -H Association would like to thank the Elgin County Council for their past financial support of our organization. The Elgin 4 -H Association is requesting Elgin County Council to consider our organization again for a grant in 2014 while you work on next year's budget. Your continuing support allows the 4 -H program to run in Elgin County. We are a non - profit organization, run entirely by volunteers. We represent Elgin County in many out of the County events such as Go For The Gold competition, beef and dairy shows including the Royal Winter Fair each year. Our County Association subsidizes each member to cover their annual membership fee. The Association also incurs expenses to provide volunteer training day, annual meeting dinner, members' awards night and financial assistance to members participating at regional events. Our quarterly newsletter, which is mailed out, keeps our membership informed of the upcoming events. With more people knowing about our program, we are hope to increase participation. Thank you for considering our request. We look forward to another year as our motto states "Learn To Do By Doing ". Sincerely, 4,,itAy X Henry Helder Elgin County 4 -H President hh:rag *7 December 18, 2013 Warden David Marr & Council CAO Mark McDonald & Jim Bundschuh, Director of Financial Services Elgin County 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Warden Marr, Councillors & Elgin County personnel: The Multi-Service, Centre (MSC) would like to thank Council members, once again, for the support given MSC programming last year. The $4,653.00 provided by the County of Elgin went directly into supporting programs & services like: Adult Literacy and Employment Services, where personnel continue to assist individuals within the Ontario Adult Literacy and Employment Ontario Frameworks; Home Support Services, whose programs help to keep our senior citizens in their home communities, close to their preferred networks of support; Volunteer Recruitment and Support. Last year 224 individuals and 11 corporate teams provided 7,545 hours of service in the tri- county! In addition, we always like to update Council members on the positive impact MSC programs are having on the lives of Elgin County residents as a result of your grant support - please refer to the attached `statistics and stories' sheet for further information. The MSC has been serving the tri- county community since 1978. Please refer to our website - www.multiservicecentre.com - for details on each of our program areas: Adult Literacy & Essential Skills, Employment Services and Home Support Services. We continue to add new client stories and use our Facebook and Twitter features to post relevant news articles, research, pictures and features. Program personnel continue to note the impact of a challenging economy on unemployed and displaced workers and those with lower level literacy and technology Mission A community organization committed to supporting personal independence through: o Innovative and responsive resources o Partnerships and collaboration ® Striving for excellence Vision Embracing Personal Independence ® Celebrating a Caring Community 011 skills. We also continue to see the challenges facing our aging population in the Home Support Services we provide - programs that provide meals and transportation for seniors and the assistance they need to keep them safe and happy at home. We are requesting your consideration in upcoming budget deliberations. While we receive core funding from various government bodies, we still need to fundraise every year in order to meet needs. We attempt to raise those additional dollars ($53,349.00 this year) through support from our surrounding municipalities, fundraisers, draws, and annual donor campaigns. MSC volunteers and staff continue to enhance the `Culture of Giving' within the MSC - as stories and information on the Giving & Volunteering sections of our website continue to show. For example, the 2nd Annual Trail Walk had 2 times the number of participants compared to -the first event held in 2012. The bulk of the dollars we raise goes toward providing instruction to literacy students, volunteer support (recruitment, training, orientation, ongoing supervision), the purchase of materials and technology (for literacy tutors and students or for items in our seniors related programs) and service provision to needy individuals. The amount we need to raise to support Elgin County clients, linked to the proportion of clients assisted from this area in 2012/13, would amount to 5,385.00. Any support you could provide would be appreciated. Please see the attached statistics sheet. We would be happy to make a presentation to Council - it has been a while since an MSC delegation has appeared before Council members. MSC personnel value the opportunity to explain our needs and answer any questions. Municipal support continues to assist us in diversifying and leveraging our funding base. We continue to appreciate the historical support from the County of Elgin and hope that Council members will continue to consider MSC community programs in upcoming budget deliberations. Sincerely, dl 9 Bill Hett Maureen Vandenberghe Executive Director /CEO Communications & Development Coordinator C: Fran Bell, Chairperson, Board of Directors Val Foerster, Board of Directors, Chair /Fundraising Committee �tl (h i \10 Multi-Service Tillsonburg i. District Centre S. MSC Adult Literacy & Essential Skills programming (MSC) has been serving the tri- county community since 1987 MSC Employment Services have been available in the community since 1985 MSC Home Support Services have been operating in the community since 1978 Visit www.multiservicecentre.com for service details and client stories In 2012/13, 224 volunteers provided 7,545 hours of service to the tri- county community MSC has been accredited by Accreditation Canada since 2003 .:� • A 01 MSC celebrated 35 years of service provision and dedicated voluntarism at a gala event in June where Olympian Cheryl Pounder was the featured speaker. Having heard founding board Chairperson John Armstrong's remarks about the early days, she commented "cycling out front is hard - but it's good for the team." MSC continues to build on the founder's vision not only by dedicated service provision, but in investments in the community. That investment has many faces: continued upgrades to our partner building The Livingston Centre, working toward effective transportation solutions for individuals, support for the Community Garden project and continued strategic planning - always considering service improvements. More on the Tillsonburg Transit Initiative This initiative, scheduled to start on September 30, began as a way to help those in need of transportation to and from work and who were involved with Employment Ontario Services through MSC. It is also available to anyone who needs it for work purposes. At only $4 per seat, it is an inexpensive way to work. Project staff partnered with Why Wait Taxi (the drivers) and Tim Hortons in Tillsonburg (pick -up points) to provide this cost - effective solution. A Client Story A recent success story involved a student who initially entered the literacy program at age 17. As a child, he (sporadically) attended school in another country until the age of 12 years, when he came to Canada. He never attended any formal training after 12 years of age. Via upgrading through the MSC's Adult Literacy & Essential Skills program for 2.5 years, and transition to the Turning Points Program - offered by Grand Erie School Board, this student graduated with a diploma in June, 2013. Although presently working, he shows interest in further training and self - development -with supports being provided by ALES staff in linking him with Employment Services - to discuss apprenticeship. For more stories please visit our website at .MLiltiservicecentre.com. O %3 Warden Cameron McWilliam County of Elgin 430 Sunset Drive St. Thomas, Ontario N5R 5V 1 Dear Warden McWilliam and Council Members: I am submitting an application for your consideration on behalf of Quad County Support Services to request a grant in the amount of $2,000.00. Quad County recently celebrated it's 50th anniversary of providing services to individuals who have a developmental disability. The association was originally founded by a group of concerned parents and community members who saw a lack of opportunities for individuals in their community. Initially service and supports were for children but as the school board took over responsibilities for children's education the services were shifted to supporting adults. We receive funding from the Ministry of Community and Social Services; however, there are some programs that are not included in this funding model. Quad County's catchment area comprises the ends of four counties of which the western portion of Elgin County is one. One of our unfunded commitments is the West Elgin Support Services office located in West Lorne. We have been in this partnership with several other service providers since 2000 when the office first opened, Transportation is always a challenge in rural parts of the province and this office allows residents of West Lorne and the surrounding area to access services and information in their local community without the need to have a vehicle. In the past, grants that we have received from the County of Elgin were used to assist Quad County Support Services with their share of operating the office in West Lorne. If council approves this request it will be used in a similar fashion. ADMINISTRATION OFFICES RESOURCE CENTER COMMUNITY EMPLOYMENT OP11ONS RESIDENTIAL SERVICES 195 Wellington St. 205 Talbot Street 191 Queen Street 203 Main St. Wardsville, Ontario Wardsville, Ontario Wardsville, Ontario Glencoe, Ontario NOL 2N0 NOL 2N0 NOL 2N0 NOL IMO (519) 693 -4812 (519) 693 -4478 (519) 693 -4929 (519) 287 -2306 (519) 693 -7055 (Fax) 99 (519) 287 -5905 (fax) Page 2 QCSS grant application Quad County Support Services operates day programs in Wardsville which support individuals who live in Dutton, West Lorne and Rodney as well as parts of Middlesex, Lambton and Kent counties. In addition, the Supported Independent Living Program provides services to individuals in Glencoe and Rodney. Enclosed as per your request is a copy of the 201212013 Audited financial statements. If you require any additional information please feel free to contact me at 519- 287 -2827 or 519693- 4812. Thank you for your time and consideration of our request. Sincerely Yr Mrs. Lyn Moniz Corresponding Secretary Quad County Support Services Board of Directors ADMINISTRATION OFFICES RESOURCE CENTER COMMUNITY EMPLOYMENT OPTIONS RESIDENTIAL SERVICES 195 Wellington St. 205 Talbot Street 191 Queen Street 203 Main St. Wardsville, Ontario Wardsville, Ontario Wardsville, Ontario Glencoe, Ontario NOL 2NO NOL 2NO NOL 2NO NOL 1M0 (519) 693 -4812 (519) 693 -4478 (519) 693 -4929 (519) 287 -2306 (519) 693 -7055 (Fax) 100 (519) 287 -5905 (fax) Seniors Picnic In the ' 2014 November 1, 2013 Jim Bundschuh County of Elgin, Administration Building 450 Sunset Drive St. Thomas, ON 1',15R 5V1 Dear Jim: I would like to extend my sincere appreciation for the generous financial contribution that the County of Elgin has provided to the Seniors Picnic in the Park over the past years. Due to the overwhelming success of the Seniors Picnic in the Park each year, the Planning Committee has agreed that we would be very pleased to offer the event again next year. As such, we are asking for your support in the amount of $2500 to run a 2014 event. This money will go towards the cost of entertainment, park rentals, advertising the event, insurance, etc. Attached you will find a copy of our 2013 budget. Please contact me at 519- 631 -0335 if you have any questions. Yours very truly, Ken Verrell Chairperson Seniors Picnic in the Park 1[111 St. Thomas - Elgin December 20, 2013 The County of Elgin Financial Services 150 Sunset Drive St.Thomas, ONNSR 5V1 Attention: Mr. Jim Bundschuh Dear Mr. Bundschuh, Golding lac , St. Thomas, Ontario NSR 6136 Phone: 519-637-2288 IL Fax: 519- 637 -2213 Toll Free: 1- 877 - 396 -2288 www.secondstagehousing.net Email: secondstage.stessh @rogers.com St. Thomas — Elgin Second Stage Housing is a non - profit, charitable ( #13701 0674 RR0001) agency, located in St. Thomas, Ontario that provides safe housing and transitional supports to women leaving an abusive relationship. Our affordable, well - maintained twelve apartment complex offers a stable environment in which women may access a variety of supports to help them make long term plans for independent living. Information, support and practical resources are available to women regardless of age, colour, religion, education, economic status or ability, who have identified a commitment to move beyond the abuse. The longer -term support women receive while residing at Second Stage is intended to empower and enable them to live independently in our community, free from abuse. Twenty four women lived at St. Thomas -Elgin Second Stage Housing between April 2012 and March 2013. During this time women received approximately 543 individual counselling hours and approximately 60 group support hours. The annual cost of our Women's Program is $102,361. Women pay monthly rent geared to their income for their modestly furnished apartment; they do not pay for the counselling and support services they receive while residing at Second Stage Housing. The average annual cost per woman for the Women's Program is $3,412. The Provincial Ministry of Community and Social Services provides $44,851 for our counselling program; all other revenues for our Women's Program must be independently raised. We are seeking a grant of $6,824 from The County of Elgin to help two women through our Women's Program. If you require any additional information, please contact us at 519- 637 -2288 or mkeefer. stessh@rogers. com Thank you for your consideration; we look forward to your favourable reply. Sincerely, } r Mickie Keefer Melissa McLeod Executive Director 102 Fund Development Coordinator TEONRU Elgin Community Nutrition Partnership December 18, 2013 Mr. Jim Bundschuh County of Elgin 450 Sunset Drive St. Thomas, Ontario N5R 5V1 Dear Jim: Once again, The Elgin Community Nutrition Partnership (ECNP) is requesting support from the County of Elgin. As a long -time supporter, we know you recognize the vital link between nutrition and learning and the important role we play in ensuring local students attend school well- nourished and ready to learn. This year we are seeking your financial support with a grant request of $5,000. ECNP continues to provide funding grants, educational resources and volunteer training to 36 area schools. All schools located in Elgin County from Rodney to Straffordville, South Dorchester to Port Stanley, offer their students a healthy breakfast or nutritious snack on a daily basis. A grant from the County will assist with food costs as we continue to focus on increasing the consumption of fruits and vegetables among students. ECNP is embracing the "Buy Local' opportunities while helping to educate students and their families on all that is available in their very own community. I hope you will look favourably upon our grant request as we continue to help students get the nourishment they need to succeed. Should you require any additional information please feel free to contact me. Sincerely, Charlotte McDonald Community Coordinator 11IN Dave Cryderman, Secretary- Treasurer Elgin County Plowmen's Association 114 Dufferin Street Aylmer ON N5H 3B2 December 31, 2013 Jim Bundschuh Director of Financial Services. Elgin County 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. Bundschuh: On behalf of the Elgin County Plowmen's Association, we wish to thank you for the grant of $200.00 which you provided for our 2013 Plowing Match. We are again requesting a grant of $200 from Elgin County to assist us to carry on with the Elgin County Plowing Match, which will be held on September 6, 2014, at a farm in Elgin County yet to be determined by our Executive. As an affiliate of the Ontario Plowmen's Association, the Elgin County Plowmen's Association's mandate is to showcase agriculture and country living in Elgin County. We do this through the plowing competition and displays at our annual Elgin County Plowing Match. At this event we provide education, information and entertainment to the spectators who attend from Elgin County and surrounding counties. Enclosed please find a summary of our income and expenses for the year 2013. We hope that we can once more count on your support. Yours sincerely, Dave Cryderman Secretary/Treasurer Elgin County Plowmen's Association I[ILI PH: 519-768-9985 1 Eli i,,ifKothearisandcookerybank,cem I 24? d RAHAM 10AID, BOX J74, WEST "ORNE, ONFARIO NO_ 214 2 111191 Jim Bundschuh Director of Financial Services County of Elgin 450 Sunset Drive, St. Thomas, N5R 5V 1 : Funding Request for 2014 Dear Mr. Bundschuh, 225 Wellington Street St. Thomas, Ontario N5R 2S6 519- 637 -6284 December 23, 2013 We would like to thank County Council for the opportunity to present, and share the story of the Elgin County Railway Museum at their October meeting. As you are aware, we are a non -profit organization that owns the historic 1913 Michigan Central Railroad Locomotive Shops and its' surrounding rail- lands. We house the CN 5700 steam locomotive, which in 1989 was donated to the people of Elgin County and the City of St. Thomas with the help of John Wise, the local Member of Parliament at the time. The Elgin County Railway Museum welcomes more than 7,350 visitors to the area annually; making it one of the most frequented museums and tourist attractions in Elgin County. The majority of our visitors are from outside of the area and some of our busiest summer days are American holidays. ECRM also draws in excess of 19,000 visitors to our Day Out With Thomas fundraising event. The activities of our organization contributes more than $4.9 million of economic impact* to the region each year. We have enclosed letters from County Tourism Partners who can attest to our events positively impacting their business. Owning one of the County's few remaining rail assets, the Elgin County Railway Museum faces many costly challenges in the operation, maintenance and restoration of our heritage property. These costs leave us with very little budget for improving exhibits and enhancement of the visitor experience. We are therefore writing to request a grant from the County of Elgin of $10,000 toward 2014 operating expenses. These funds will be used towards museum operations in ways that will enhance collections management, and augment the visitor experience through new and improved exhibitions and displays. Your investment in our organization will increase attendance and encourage repeat visits, impacting not only ECRM, but to the County as well. "Railway Capital of Canada" is a phrase in use today to promote and describe how significant the railway is to our local heritage. We look forward to hearing from you at your convenience and the opportunity to work with the County in achieving our common goals. Please find attached copies of our 2012 Financial Review statements, and our 2010 & 2011 Audited financial statements. Thank you for your consideration. Sincerely, Jere,nny.L'6cice Pres"ident, Board of Directors Elgin County Railway Museum P 6 Dawn Miskelly Museum Manager Elgin County Railway Museum *Calculated using the Ontario Ministry of Tourism & Culture's T89IM model based on the total number of visitors for the event. To Whom It May Concern I am writing this letter on behalf of Elgin County Railway Museum. During the special events that took place this past year such as Day Out With Thomas we saw a great increase in occupancy. Events like this always help increase revenue in the community. Jenny Peter, Manager Comfort Inn 100 Centennial Ave IVSR 5132 519 - 633 -4082 107 "6598 Sunset Road St, Thomas, ON N5P 3S8 AM Phone 519- 631 -2510 SI C 4ERgE Fax 519 - 631 -2987 www.shawsicecream.com Tuesday January 14th, 2014 To Whom it may concern, July is by far our busiest month for ice cream retail sales; mainly because of the beautiful weather for locals and tourists making their way to Port Stanley. We see an increase in sales yearly during the weekends of July and I think as a whole the holiday and local events such as Day out with Thomas are contributing factors. Many families make the trek to our area for the Day out with Thomas event and we are always sure to welcome them by advertising on our sign the event details. We look forward to this event not only for our own families to attend, yet to embrace many new customers who may not have normally made their way to our establishment if the Thomas event was held elsewhere. I feel the surge of sales during July 19 -21 and 26 -28 of 2013 in our dairy bar definitely correlates with the significant number of visitors to St. Thomas during the Day out with Thomas event. This is an important event that benefits many businesses not only in St. Thomas but surrounding areas as well. We hope to see this event continue in our area for many years to come. Kind Regards, Kelly Heleniak 1: C-1 November 7, 2013 Warden Cameron McWillam and County Council County of Elgin 450 Sunset Drive St Thomas, ON :tl i. N5R 5V1 Dear Warden McWillam; I am corning to you on behalf of the Ontario Conservation Officers Association (OCOA) 2014 Convention Committee. The OCOA is a non - profit Association comprised of active and retired Ontario Conservation Officers and Natural Resource Law Enforcement staff. Each year the OCOA holds their annual convention in different parts of the Province. In 2014, it is set to be held in the London area on August 7th to 9th. The Convention is a major event and fundraiser for the OCOA...and we need your support. Members and their families from all over Ontario, attend this convention, on their own time and at their own expense. The convention is structured to focus on bringing our officers and families together while offering professional education and motivation through guest speakers. It is also a fundraiser for our Association and place for us to do our business. The OCOA seeks financial and merchandise donations each year for this event, which are put in raffles and auctions to help fund and support the convention and the great work the association does: "OCOA Kids and Wardens Fishing Adventure Kids Camp ". Each year we take kids from the Boys and Girls Clubs of Canada to a remote fishing lodge, to teach them fishing, survival, environmental education, and most importantly to have some fun! We support the fallen peace officer memorial in Ottawa Offer College bursaries at two Ontario colleges We are asking if the County of Elgin would consider sponsorship at any of the following levels: Moose level - $3000.00 Deer level - $2000.00 Turkey level - $1000.00 Duck level - $500.00 Sponsorship will include your funds being distributed towards guest speakers, meals, coffee breaks or social events. Supporters who donate are show cased to our members at the convention, in our magazine, and are listed on our website www.ocoa.ca. The OCOA is an advocate for protecting Ontario's natural resources, the environment and ensuring public safety. MCI] OA I look forward to your response and hope for your participation in this worthwhile endeavour. Sincerely; Dam 66aW,4 -P Ontario Conservation Officers Association 7881 Rogers Road, RR5, Aylmer, ON N5H2R4 dbeaversocoa.ca 1 i0 0-2-01 04101M-Inill I—J Will Yes, I would like to sponsor the 2014 Ontario Conservation Officers Association Convention with the following sponsorship: (please circle choice) Moose Level $3,000 Deer Level $2,000 Turkey Level $1,000 Duck Level $500 Sponsorship includes funds being distributed towards guest speakers, meals, coffee breaks and social events. I would also like to provide the following promotional item(s) for the registration kits (approx 100) I would like to provide the following to be used as door prizes or the silent auction table Company Name: Contact Perso Address: Postal Code Email: Authorized signature Phone No. approximate value$ City. All cheques should be made payable to the Ontario Conservation Officers Association Please return Sponsorship form with payment no later than May 1, 2014 to the attention of: Dave Beavers, 7881 Rogers Road, Aylmer, Ontario N5H 2R4. 111 r�y m urrn lef, I" I � � REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 13, 2014 SUBJECT: Ten -Year Capital Plan INTRODUCTION: The ten -year capital plan for 2014 (Attachment 1) provides key infrastructure improvements for the county, while being containable within council's targeted levy increase. These key improvements include funding for Dexter Line relocation, a major renovation of Terrace Lodge, and new court and museum facilities. With an average annual capital investment of $13.1 million over the 2014 -2023 time period, it is comparable to the investment presented in last year's plan. DISCUSSION: The closed project report (Attachment 11) shows a complete listing of projects open in 2013 with a cumulative budget of $15.7 million. As of December 31, 2013 $9.0 million has been spent. Of this spend, $7.8 million represents projects which have been completed and will be closed providing $3.3 million in surplus to their approved funding levels. Projects that have not yet been completed and will remain open have already incurred $1.2 million in spending (carry- forward costs), leaving $3.3 million in budget yet to be spent (carry- forward budget reserve). It is proposed that $1.4 million of the surplus on closed projects be used to supplement the 2014 ten -year capital plan. Of this amount, $1.3 million is replenishing the amount that Engineering had pulled forward in the 2013 plan to fund Centennial Road, and the remaining amount is a reallocation of some Homes and IT projects. Consistent with the January 14, 2014 council meeting 2014 Fiscal Outlook presentation, $0.9 million will be used to help reduce the 2014 levy increase to 4.0 %. The remaining $1.0 million of the surplus could be used to establish a Capital Projects Reserve for any unforeseen future needs. The ten -year capital plan addresses the funding shortfalls that occurred in infrastructure spending across the country in the 1990s. Ultimately such an infrastructure deficit results in costly rehabilitations in the long -term. This plan is focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. In 2013, no infrastructure grants were received for a permanent relocation of Dexter Line. To ensure the continued use of the road, the county relocated a minor 300m of Dexter Line providing an anticipated 5 -10 years of service life before erosion encroaches. Staff will continue to apply for funding programs as they become available to implement the long -term road realignment solution for Dexter Line. Regardless of the county's success in obtaining infrastructure grants, this year's plan contains a full 112 provision for the relocation of Dexter Line ($4.5 million) to allow the county to move the road away from the shoreline, even if no senior level of government funding is obtained. Spending is currently planned for the last five years of the plan, but can be pulled ahead if erosion dictates. Terrace Lodge is the county's oldest of the county's three long -term care facilities. To address the aging infrastructure and to address the evolving nature of long -term care, a major renovation of the facility has been included which will allow Terrace Lodge to continue to operate as a "C" class facility. The current facilities for Provincial Offences (POA) and their courtrooms were recognized as sub - optimal when the county took on the POA operations over ten years ago. The planned new facility adjacent to the current Administration Building will ensure that provincial facility standards are met, and will be designed to also accommodate County Council meetings. In addition, the new facility will be designed to be scalable to allow for expansion for anew museum. The inclusion of the new museum will proceed along with the POA construction provided $2 million in donations and grants are raised, and with Canada's sesquicentennial in 2017, the potential to raise such funding is encouraging. Highlights of the attached capital plan include: Project Investment ($millions) Timing Road 44 Rehab Hwy 3 to Rd 19 $1.8 2014 Road 45 Rehabilitation (Rd 28 to Rd 35) 2.1 2015 Bradley Creek Culvert Replacement 0.7 2015 Road 103 Rehabilitation (Rodney to Thames River) CIREAM /R 2.4 2016 Miller Road reconstruction 1.5 2016 Road 38 Rehabilitation (Richmond to Sandytown Road) 2.0 2017 Vienna Reconstruction 3.1 2018 Dexter Line 4.5 Last 5 years Iona Bridge Replacement and Road Realignment 4.0 Last 5 years Terrace Lodge Renovations 6.0 Over 10 years - substantial completion by end of 2015 Ambulance vehicles and equipment 3.4 Over 10 years Aylmer & Shedden Library leasehold improvements 0.3 2014 -5 New Court facilities /New Museum /Admin Building renovation 10.8 Over 10 years 113 CONCLUSION: The ten -year capital plan ensures that the county's infrastructure remains in good working order, thereby reducing lifecycle costs and avoiding costly future investments. Such investments include major roads projects and a major renovation of Terrace Lodge. Additionally, funding has been earmarked for Dexter Line to ensure that the county has the wherewithal to finance a relocation of the road if erosion so dictates. At the same time significant investments are being made in new infrastructure, such as new courtrooms and a museum. Project efficiencies in 2013 will allow for establishment of a Capital Projects Reserve for any unforeseen future needs, with final approval with the 2014 operating budget. RECOMMENDATION: THAT the 2014 capital budget be approved in principle and finally considered in conjunction with the 2014 operating budget. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. 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Terry Horner, CAO /Clerk, Township of Mulmur, with a resolution seeking support regarding the timing and loss of assessment/tax monies to Townships, Upper Tier Municipalities and School Boards. 3. Association of Municipalities Ontario (AMO) with information regarding the 2014 renewal of Elgin County's annual membership. 4. Lorraine LeBlanc, Executive Director, Alzheimer Society Sudbury- Manitoulin, with a resolution seeking support for a National Dementia Strategy. 5, Randy Pettapiece, MPP, Perth- Wellington, seeking support for private member's resolution for implementation of a comprehensive, long -term solution to reform joint and several liability insurance for municipalities. 6. John Lessif, Chair, South Central Ontario Region Economic Development Corporation (SCOR EDC), inviting Elgin County to rejoin SCOR EDC as a full contributing and active partner. 7. Highway 401 and Highway 4 Interchange Improvements: a) Tom Bradish, President, WmF Bradish & Sons Ltd., John Bradish, President, Mayfield Farms, Sher Helmer, Business Manager, Glan -R -Vest Farm Inc., with concerns over Highway 401 and Highway 4 Interchange Improvements and proposed alterations at Glanworth Drive. b) Jeff, John, Colin and Joanne Ferguson, Ferguson Bros. of St. Thomas Ltd., seeking support to keep Glanworth Drive and Tempo Road open. c) Steven McQueen, Jason Chyc and David Carr, Sylvite Agri - Service, with opposition to routing traffic onto Tempo Road and Highway 4 overpass which will create a safety risk for public and Sylvite staff. 138 December 11, 2013 Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Dr. St. Thomas, ON N5R 5V1 Dear Mr. McDonald: ST. THOMAS - ELGIN ONTARIO WORKS 423 Talbot Street St. Thomas, Ontario N5P 1C1 Re: Council resolution — Fixing Canada's Housing Crunch k � ze J 'k Thank you for forwarding a draft resolution from the Federation of Canadian Municipalities (FCM) being considered by County Council. The FCM resolution ties directly to Strategic Direction 4.0 in the St. Thomas and Elgin 10 -year Housing and Homelessness Plan, specifically Action Item 4.1.9 as follows: "Advocate for increased and stable funding from the Federal and Provincial governments in order to provide new affordable rental housing units in the City and County." As such, I fully support and welcome Council's endorsement of the resolution. My sincere thanks to Council for its support for the development of a co- ordinated long -term affordable housing plan. Yours truly Elizabet Seestyen�' Acting ire °tor Ontario Works and Social Housing cc: Wendell Graves, CAO Mayor Heather Jackson 139 r j December 5, 2013 Elizabeth Sebestyen, Acting Director Ontario Works 423 Talbot Street St. Thomas, Ontario N5P 1C1 Dear Ms. Sebestyen: Re: Development of a New Long -Term Federal Plan to Fix Canada's Housing Crunch The attached memo and draft resolution is being referred to you from Elgin County Y 9 Council. As the County's deliver agent for Social Housing, Council would Y 9 appreciate your opinion on whether or not to support this matter as suggested in the P: ' correspondence. Council would appreciate hearing from you at your earliest convenience. Yours truly, Mark G. McDonald, Chief Administrative Officer Enclosure PrrOb�s�y� b f County of Elgin Administrative Services 450 Sunset Drive St. Thomas, On N5R 5V1 Phone: 519- 631 -1460 www.elgin- county.on.ca From: AMO Communications <communicategamo.on.ca> Date: _ _ October 28, 2013 at 5:06:16 PM EDT To: "mmcdonald@elgin- county.on.ca" <mmcdonald(cDelgin -coun .on.ca> Subject: AMO Breaking News - FCM Launch of "Fixing Canada's Housing Crunch" Campaign TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL October 28, 2013 �� .r �.. • • �, Today, the Federation of Canadian Municipalities (FCM) launched their campaign, "Fixing Canada's Housing Crunch," to urge the federal government to work with provincial, territorial and municipal leaders to develop a long -term, coordinated plan for housing. AMO supports this campaign. "The stakes are especially high for Ontario's municipal governments," said AMO President Russ Powers in a News Release today. Unlike other provinces, responsibility for housing in Ontario is downloaded to municipal governments and represents a significant cost on the property tax base. The FCM is suggesting a number of ways for municipal governments to join the advocacy campaign. One of the suggested methods is for municipal councils to pass a resolution of support. Suggested Action: AMO suggests that Ontario's municipal councils pass FCM's resolution, modified in the 6th whereas for the Ontario context, as follows: Development of a New Long -Term Federal Plan to Fix Canada's Housing Crunch WHEREAS, a stable and secure housing system that creates and maintains jobs and allows for a range of living options is essential to attracting new workers, meeting the needs of young families and supporting seniors and our most vulnerable citizens; and, WHEREAS the high cost of housing is the most urgent financial issue facing Canadians with one in four people paying more than they can afford for housing, and mortgage debt held by Canadians now standing at just over $1.1 trillion; and, WHEREAS housing costs and, as the Bank of Canada notes, household debt, are undermining Canadians' personal financial security, while putting our national economy at risk; and, WHEREAS those who cannot afford to purchase a home rely on the short supply of rental units, which is driving up rental costs and making it hard to house workers in regions experiencing strong economic activity; and, 141 WHEREAS an inadequate supply of subsidized housing for those in need is pushing some of the most vulnerable Canadians on to the street, while $1.7 billion annually in federal investments in social housing have begun to expire; and, WHEREAS the stakes are especially high for Ontario's municipal governments as housing responsibilities have already been downloaded (unlike other provinces and territories) and this is not sustainable on the property tax base; and, WHEREAS, the Federation of Canadian Municipalities (FCM) has launched a housing campaign, "Fixing Canada's Housing Crunch," calling on the federal government to increase housing options for Canadians and to work with all orders of government to develop a long -term plan for Canada's housing future; and, WHEREAS FCM has asked its member municipalities to pass a council resolution supporting the campaign; AND WHEREAS, our community has continuing housing needs, such as the XX and the XX, that can only be met through the kind of long -term planning and investment made possible by federal leadership; THEREFORE BE IT RESOLVED that council endorses the FCM housing campaign and urges the Minister of Employment and Social Development to develop a long -term plan for housing that puts core investments on solid ground, increases predictability, protects Canadians from the planned expiry of $1.7 billion in social housing agreements and ensures a healthy stock of affordable rental housing for Canadians; and, BE IT FURTHER RESOLVED that a copy of this resolution be sent to the minister noted above, to Ontario's Minister of Municipal Affairs and Housing, to (Name of local MP), to the Federation of Canadian Municipalities and to the Association of Municipalities of Ontario. AMO Contact: Michael Jacek, Senior Advisor, miacekC@- amo.on.ca, 416 -971 -9856 ext. 329 142 December 13, 2013 MPAC Board of Directors 1340 Pickering Parkway, Suite 101, Pickering, Ontario, L1 V OC4 Dear Chair and Board Member: Mulmur Township Council, at their meeting on Wednesday, December 11, 2013, passed the attached motion outlining their concerns regarding the timing and loss of assessment/tax monies for the Township, Upper Tier and School Boards. This motion has been forwarded to other municipalities and school boards for their information, as this impacts us all financially. We appreciate your serious consideration of this motion at your next meeting and look forward to your response on this crucial issue. Yours truly, Terry Horner, A.M.C.T. CAO /Clerk. C. - Sylvia Jones, M.P.P. - County of Dufferin - School Boards - A.M.O. - Municipalities 143 a� Moved by: Hawkins Seconded by: Mills Date: December 11, 2013 THAT WHEREAS the Municipal Property Assessment Corporation (MPAC) is able to, and routinely adjusts assessed values for tax purposes for the current year and for up to two prior years on properties where development has occurred and a building permit has been obtained, and where severances have been granted; AND WHEREAS the Township has discovered several instances where development has occurred where no building permit has been obtained and has provided proof of the existence of the development (including photographs) and requested that MPAC retroactively assess those properties in the same manner and for the same time periods; AND WHEREAS requests for re- assessment sent in by the Township as much as 20 months ago have not been dealt with, and MPAC has advised that requests made in the summer of 2013 are `too late' to allow a re- assessment for 2013; AND THAT the Township has been advised that the re- assessments will only apply to the 2014 taxation year (if indeed they are re- assessed in 2014), and may not be applied to the two previous years, resulting in a loss of tax revenue to not only the Township but also the County of Dufferin and the School Boards for at least one taxation year (despite the fact they have been identified as existing /occupied in a previous year) and for as much as three years in situations where the building(s) have existed for that length of time but have never been assessed; AND WHEREAS this appears to reward those who choose not to obtain building permits, not only because the payment of taxes is deferred (if not avoided entirely) but also because interest charges on the previous years' taxes are not applied and because developments are not being assessed in the same manner and for the same time periods as buildings for which building permits have been obtained; AND WHEREAS the onus should not be on the municipality to prove when such buildings were constructed but rather, on the landowner in such situations; NOW THEREFORE BE IT RESOLVED THAT the Township advise MPAC that it is entirely inappropriate and unacceptable to not immediately and retroactively assess a building that has been erected without a building permit for the current year and up to two prior years (depending on when it was built and occupied), when such is the norm for buildings built with building permits; AND THAT MPAC be requested to automatically and immediately re- assess all properties once the improvements have been discovered and apply the resulting increase to the current year and for the two previous taxation years: AND THAT the onus be placed on the landowner to prove that the building has not existed for that entire time period; AND THAT this resolution be forwarded to the County of Dufferin and area School Boards (who also lose out when lands are not assessed as they should be), to the other municipalities in Dufferin County, to MPP Sylvia Jones, and to the Association of Municipalities of Ontario (AMO). CARRIED...... Paul Mills .................MAYOR 144 x Accounts Payable Elgin, County of 450 Sunset Drive St. Thomas, ON N5R 5V1 Invoice No.: MEM002199 l r Due Date: January 31, 2014 , 41,1) r' l ti r a!''�.,d Association of Municipalities of Ontario Accounts Payable Elgin, County of 450 Sunset Drive St. Thomas, ON N5R 5V1 Invoice No.: MEM002199 Invoice Date: January 1, 2014 Due Date: January 31, 2014 HMO Board of Directors has approved a 3% 2014 membership fee increase. For AMO, this adds about $50,000 to its nnual budget from its 425 plus membership base. ,our Municipality's fee was based on a total of 20242 households as reported by MPAC Please direct inquiries to: Anita Surujdeo at 416 -971 -9856 Ext. 344 asurujdeo @amo.on.ca 200 University Avenue, Suite 801, Toronto, ON M5H 3C6 Tel: 416- 971 -9856 Toll Free: 1- 877 - 426 -6527 Fax: 416- 971 -6191 145 In Ontario today, 200,000 Ontarians over the age of 65 are living with some form of dementia, with Alzheimer's disease being the most prevalent. That is 1 in to seniors. The current health care costs associated with this disease are over $33billion annually and this amount is expected to reach $293 billion by 2040. The Alzheimer Societies across Ontario are calling on the Ontario Government to show commitment to reducing the challenges in the 2014 Budget with these 3 movements: 1. Make dementia clients and their families the priority in the next round of community funding through explicit policies for the provision of dementia care in the community. 2. Establish a fair and standardized wait time for long term care so that persons with dementia have equal access and Ontarians do not wait longer in some parts of the province. 3. Provide for more staff in long term care with specific skills to support persons with dementia — Use Behavioural Supports Ontario as the model. We are aware of the financial situation the province is in. We are not asking for new money, but targeted investment of already committed dollars. The 2013 budget called for a 5% increase in home and community care funding- with the growing number of people with dementia at home, in the community and in long term care, there needs to be a targeted policy directing funds to this population. Without this, people with dementia are classified as "harder to care for" resulting in longer waits and unequal access to care. We have attached a supporting document to further elaborate these issues. 146 Please show your support by discussing and passing a resolution in your municipality. These resolutions are being compiled and will be sent to members of parliament, Honourable Claude Gravelle, MP Bill 356 and Honorable Donna Cansfield MPP Bill 52, bringing a Dementia Strategy forth in legislature, working towards adopting a National Dementia Strategy. Currently we have over 108 resolutions passed in Ontario and over 20 pending of 375 municipalities in Ontario. We cannot do this alone, your support will make a difference to our health care system and those affected. Attached you will find a sample resolution. Please mail your copy of the passed resolution to the address below. Thank you for your time and support. Sincerely, Lorraine LeBlanc, Executive Director Societe Alzheimer Society Sudbury - Manitoulin 9606 Notre Dame Avenue Sudbury ON P3A 2T4 147 A Resolution in Support of a National Dementia Strategy Whereas Alzheimer's disease and other demential are progressive, degenerative diseases of the brain that cause thinking and memory to become seriously impaired; Whereas Alzheimer's disease and other dementias most often occur in people over the age of 65 but can strike adults at any age; and Whereas Alzheimer's disease and other demential affect more than 500,000 Canadians currently and that this figure is projected to reach 1.1 million within a generation; and Whereas Alzheimer's disease and other demential also takes their toll on hundreds of thousands of families and care partners; and Whereas an estimated further three million Canadians face the burden and challenges of providing care for those suffering with Alzheimer's disease and other dementias; and Whereas there is no known cause or cure for this devastating illness; and Whereas the cost related to the health care system is in the billions and only going to increase, at a time when our health care system is already facing enormous financial challenges; and Whereas Canada, unlike many countries, does not have a national dementia strategy; and Whereas there is an urgent need to plan and raise awareness and understanding about Alzheimer's disease and other dementias for the sake of improving the quality of life of the people it touches; and Whereas MP Claude Gravelle Nickel Belt has introduced Bill C -356, An Act respecting a National Strategy for Dementia, as he works for broad, all party and non partisan support for an issue that touches us all. His legislation calls for a national plan that includes the development of strategies in primary health care, in health promotion and prevention of illness, in community development, in building community capacity and care partner engagement, investments in research and other (advisory board, objectives, investment in research, and caregivers and more) Now therefore, the City of INSERT YOUR TOWN HERE calls on all levels of government and the Federation of Municipalities to adopt a national dementia strategy, and urges all citizens of our communities to become more aware and engaged concerning the far - reaching effects of this devastating disease. um Queen's Park Toronto, Ontario January 13, 2014 Mark McDonald CAO /Clerk County of Elgin 4S0 Sunset Drive St. Thomas, ON NSR SX7 Dear Mr. McDonald: Re: Resolution on Joint and Several Liability "J Vaz JJ Rising municipal insurance premiums must be reined in. For years, municipalities have asked the province to address joint and several liability, which is the primary contributor to rising premiums. Municipalities, often targeted as insurers of last resort, can be on the hook for massive damage awards even if they are deemed just one percent responsible. We are told that 38 U.S. states have enacted some form of proportionate liability, and that other jurisdictions are also pursuing reform. Municipalities have said that we in Ontario cannot afford to wait any longer. I agree. As a former member of a municipal council, I fully appreciate the impact of rapidly rising insurance premiums. It is unfair and unrealistic for the provincial government to allow this situation to continue - especially as it affects small and rural municipalities, which can least afford to pay. Municipalities have heard many promises for discussion, including former Premier Dalton McGuinty's commitment at the 2011 AMO conference. But the time for discussion is over. We need to impress upon the government, in a constructive way, that it must take meaningful action. Recently I introduced the following private member's resolution in the Ontario legislature: That, in the opinion of this House, the government should protect taxpayers from higher property taxes by implementing a comprehensive, long -term solution to reform joint and several liability insurance for municipalities by no later than June 2014, addressing the alarming rise in insurance premiums due to rising litigation and claim costs. Because this issue affects municipalities across the province, I believe there is good reason for all MPPs, regardless of party affiliation, to support my resolution. I also believe it is important that the government act by June, before the legislature breaks for the summer. ./2 Constituency Office s 55 Lorne Avenue East - Stratford, Ontario N5A 6S4 e Tel. (519) 272 -0660 ® Toll-free: 1-800-461-9701 ® Fax (519) 272 -1064 E -mail: randy.pe449eco @pc.ola.org If your municipality supports the intent of my resolution, I would encourage you to consider passing a formal resolution to support it. If your Council decides to proceed in this way, I would appreciate receiving a copy of your resolution as soon as possible. Debate on this resolution is scheduled for February 27, 2014. If you have any feedback on this issue, or if you require any additional information, please don't hesitate to contact me at 519 - 272 -0660 or by email: rand L(_ QQ .car . Thank you very much for your consideration. Sincerely, Randy Pettapiece, MPP Perth - Wellington RP:sy 150 - L € South Central Ontario Region Economic Development Corporation (SCOR EDC) 4 Elm Street, Tillsonburg, ON N4G OC4, P: 519 - 842 -6333 F: 519- 842 -7123 E: gtT ct.scorregion.conl ,fnrj.scorregion.corn w"i.scorbusinessoortal.com January 17, 2014 Warden David Marr Elgin County 346 High Street, Port Stanley, Ontario INK 1J8 Dear Warden Marr, I'm writing to congratulate you and wish you well on your recent election as Warden of Elgin County. I also wish to bring you up -to -date on a number of recent developments at SCOR Economic Develop- ment Corporation. SCOR is underway on the Food Hub project and we will be hosting a networking event for businesses involved or interested in food wholesale and distribution. Our project coordinator has been in touch with the people involved in the Elgin project and can add value to the work being done. SCOR EDC has been working with the 5 CFDC's that serve the region and we are expecting to receive funding by this spring to bring additional capital to participating counties that will build on the legacy fund created through the Sand Plains Community Development Fund. We will have an ongoing role in marketing and steering the additional funding, There will be related components to this program that will support smaller local community and organization development initiatives. SCOR has been taking a lead in pulling together businesses and municipalities impacted by recent railway closures. We're hosting a meeting on January 21 to bring stakeholders up -to -date and provide information of potential funding sources for railway infrastructure improvements All of these initiatives are regional in scope and impact. I would like to take this opportunity to invite you to rejoin SCOR EDC as a full contributing and active partner in SCOR EDC who would be beneficiary of shared initiatives. I would appreciate an opportunity to discuss the situation in- person and address any lingering issues. Yours sincerely, Jo L sif ` OR EDC Chair r COIIMYOF ' 1 tl 1Iddlesex t r. "Cil:ili� Elgin c o u n[ y 151 fiord ount v , r = growirigstrouger igg�tser January 22, 2014 To the Honourable Mayor, Bill Walters, Elgin County Council, We have attended the public consultation meetings regarding the 'Hwy 401 and 4 Interchange Improvements'. Consequently, we have concerns over the proposed alternatives. Our primary function is Agribusiness. This includes both conventional farming as well as custom harvesting for Bonduelle NA. We have two principal locations from where we base our operations. One is located in the village of Glanworth, and the other is on Shorlea Line. We also own large parcels of land in the municipality of Central Elgin. For all of our activities, Glanworth Drive is our major (if not only) east -west thoroughfare. As you are aware, farm equipment is extremely large and can be a safety hazard when travelling on highly populated roadways. Therefore, the ability to use less- travelled roads such as Glanworth Drive provides for a much needed safer alternative when we are moving our tractors, buggies, trucks and custom combines from our base(s) to the various fields in the region, INCLUDING the municipality of Central Elgin. If Glanworth Drive were to be closed, as is being proposed, our options would then be more travel on Wellington Rd and Hwy 4. Beyond the fact that of creating traffic backup on these major arteries, this action would also pose an increased safety hazard to our employees as well as the travelling public. We join our fellow community members in supporting Alternative 5. We firmly believe this alternative provides the best solution for our business, other agricultural and non- agricultural businesses in Central Elgin and the travelling public at large. Please note that Alternative 5 includes, but is not limited to, the following: • Leaving Glanworth Drive open as it currently exists. • Maintaining the stoplight at Glanworth Drive and Hwy 4. • Keeping Tempo Road as it is currently, (ie a through road). • Moving the Hwy 401 off ramp further to the north lessening the impact on Gentek. We further urge the MTO to extend its current deadline with regards to this project to allow for further community input. We look forward to future consultation. Tom Bradish, President WmF Bradish & Sons Ltd helen brad ish aol.com Sher Helmer, Business Manager Glan -R -Vest Farm Inc. sher44 @rogers.com John Bradish, President Mayfield Farms johnbradish @hotmail.com 152 Jeff, John, Colin and Joanne Ferguson Ferguson Bros. of St. Thomas Ltd. 43850 Ferguson Line St. Thomas, Ontario N5P 3T1 January 22, 2014 Municipality of Central Elgin Mayor Bill Walters County Council Re: Proposed Road Changes — Highway 401 /Glanworth Drive /Tempo Road We, the Ferguson's, are Agri- Business operating out of Central Elgin at 43850 Ferguson Line. We farm and are land owners in Central Elgin and bordering Municipalities, for us to safely run our business we need to have a satisfactory Road system to travel on. The reason for our letter today is that the M.T.O. and Dillion are studying alternatives for new construction at: 401 /Highway # 4 /Glanworth Drive. The preferred alternative does not meet with the needs of surrounding business's and local users. These roads for us are a main artery for farm business (macheriny /truck) movement. We are looking for support in our efforts to keep Glanworth Drive and Tempo Road open —with stop lights at Glanworth Drive and Highway 4. Gentek is a business located at the corner of Highway 4 and Glanworth Drive, there are hoping for an expansion in the future and do not want the road to cut off their future progress, by having the 401 off ramp too close to their building. Also to note, with work starting on the new Wonderland Exit off the 401 in the Spring of 2014, is there a plan in place for the future increased traffic on Wonderland Road in Elgin County. We would most appreciate your looking into this matter and getting back to us. Best Regards Jeff, John, Colin and Joanne Ferguson 153 January 23, 2014 To the Mayor, Bill Walters, Elgin County Council, Municipality of Central Elgin. As a supplier to the agricultural industry, Sylvite has outlets that service Central Elgin. One of which is located on Wonderland road. We have concerns about routing traffic onto Tempo rd. and consequently onto the hwy 4 overpass. This will create a safety risk for the public and our Sylvite staff alike. With agriculture being the driving force behind the rural economy, we believe in supporting alternative 5. We have attended the public meetings concerning the Hwy 401 and Hwy 4 Interchange Improvements. The proposed alternatives seem to place the public at a greater risk. Our primary function is Agribusiness; we have trucks, sprayers, airflows and some tractors travelling through the area and keeping them away from the busy highway traffic seems to be the obvious choice. As you are probably aware, farm equipment is constantly increasing in size and can be a safety concern when combined with fast paced highway traffic. Being able to use secondary roadways like Glanworth drive provides a safer driving experience with less added stress due to decreased traffic. We fully support Alternative 5. This alternative seems to provide the least amount of safety risk to all parties involved. Alternative 5 includes, but is not limited to: ➢ Leaving Glanworth Drive open as it currently exists. ➢ Maintaining the stoplight at Glanworth Drive and Hwy 4. ➢ Keeping Tempo Road as it is currently, (i.e. a through road). ➢ Moving the Hwy 401 off ramp further to the north lessening the impact on Gentek. We hope that the MTO will reconsider the risk involved and allow greater community input. We look forward to future consultation. Per Steven McQueen Jason Chyc David Carr Sylvite Agri- Service Sylvite Agri- Service Sylvite Agri- Service smcqueenC sylvite.ca 'cch_yc s Ivite.ca dcarrslvite.ca 154 1. Dennis Purcell, Chair, Bancroft & Hastings Highlands Disaster Relief Committee, thanking Council for donation which assisted in their severe flooding relief efforts. 2. Hon. Brad Duguid, Minister of Training, Colleges and Universities, with an update on Ontario's dealings with the Federal Government on a renewed Labour Market Agreement. 3. Paul Collins, President and CEO, St. Thomas Elgin General Hospital (STEGH), with media release from the South West Local Health Integration Network (LHIN) Board announcing their integration initiative of Complex Continuing Care (CCC) and rehabilitation services and the impact this will have at STEGH. 4. M. Casavecchia- Somers, Chief Administrative Officer /Clerk, Township of Malahide, with resolution urging reorganization of school boundaries as they relate to the Thames Valley District School Board French Immersion Accommodation Plan. 5. Melanie Knapp, Corporate Administrative & Accessibility Clerk, City of St. Thomas, advising of Mayor Heather Jackson's appointment to the Green Lane Community Trust Fund for 2014. 6. Heather Jackson, Mayor, City of St. Thomas, announcing date for 2014 Charity Hockey Game between City of St. Thomas and County of Elgin — Sunday, April 13, 2014 at 4:00 p.m. 7. J. W. Tiernay, Executive Director, OGRA Board of Directors, with Notice of Poll information for election of representative to the OGRA Board of Directors for the Southwest Zone with the vote to take place on Tuesday, February 25, 2014. 8. Andre Marin, Ombudsman Ontario, with Annual Report on Investigations of Closed Municipal Meetings. (Annual report available upon request) 9. Western Ontario Wardens' Caucus Newsletter. 10. AMO Communications— Land Use Planning and Appeals System Consultation. 11. Correspondence to Premier Wynne expressing disappointment regarding the distribution of the $100 million Small, Rural and Northern Municipal Infrastructure Fund from: a) The Municipality of East Ferris b) The Township of Malahide c) The Municipality of Bayham 12. Western Ontario Wardens' Caucus (WOWC) Media Release titled "County of Lambton Warden Todd Case Acclaimed as Chair of WOWC ". 155 December 2013 Dear Council: 11111111111 11 • ' 1 J Iii am onng 6 F.Arlimililli • 1 I 1 R: Your donation for flood relief A�'1'7NGS H12 NJ) On behalf of the Bancroft & Hastings Highlands Disaster Relief Committee, I want to thank you for your recent donation. Because of your generosity, we raised enough funds to enable us to pay out all the eligible claims at the maximum 90% allowed under ODRAP. Thanks in part to you, homeowners, tenants and small businesses were able to repair damages to their homes or businesses; replace essential furnishings and equipment and be reimbursed for emergency living expenses. As a member of the Township of Faraday municipal council, I have been through the annual budget process often. I am aware of how each municipal dollar is stretched to its maximum. This makes my fellow committee members and I that much more appreciative of your kindness to our cause. Once again, thank you. I have also enclosed your donation receipt for income tax purposes. Yours truly Dew P Urcew Dennis Purcell DRC Chair 156 Ministry of Training, Colleges and Universities Minister Mowat Block Queen's Park Toronto ON M7A 1 L2 December 9, 2013 His Worship Bill Walters Elgin County 450 Sunset Drive St. Thomas ON N5R 5V1 Dear Mayor Walters, Ministere de la Formation et des Colleges et Universites Ministre Edifice Mowat Queen's Park Toronto ON M7A 1 L2 s v, �f I am writing to update you on Ontario's dealings with the federal government on a renewed Labour Market Agreement. The federal government is preparing to renegotiate the Labour Market Agreements with each province, and has proposed a Canada Job Grant to direct future skills training in Canada. In September, I discussed our approach to these negotiations with municipal leaders at a standing meeting with the Association of Municipalities of Ontario. I also met with my provincial and territorial colleagues at the Forum of Labour Market Ministers. Based on our shared views, all of Canada's provinces and territories have released a report, "Building Skills Together," which outlines our success helping people facing barriers to work. Municipalities have an important role to play in delivering employment and training programming and are critical to supporting the employment success outlined in this report. A copy of this report is included with this letter. It is also available online at http:// www. tcu. gov. on. ca/ eng /labourmarketBuildSkills.html. I encourage you to share the report with your council members and residents. On November 8, 2013, my provincial - territorial counterparts and I met with Jason Kenney, Canada's Minister of Employment and Social Development. Much of our conversation focused on the renegotiation of the Labour Market Agreements and the proposed Canada Job Grant. Provinces and territories stood together advocating for new Labour Market Agreements that meet the needs of our jobseekers and employers. Ensuring that all of Ontario's job seekers have the opportunity to participate in the labour force remains a priority for me and Premier Wynne. This is why I made it very clear to Minister Kenney that any renegotiation of a Labour Market Agreement must preserve and broaden our ability to deliver a wide range of employment and training programs, particularly those that link training to labour market demand. .../2 157 IR We need our training programs to continue to meet the unique needs of our province's regions, businesses and people — including youth, newcomers, Aboriginal people, long -term unemployed and people with disabilities. Throughout the meeting, my counterparts and I remained steadfast in agreement that we cannot support any program that is funded on the backs of our most vulnerable workers, such as the current Canada Job Grant proposal. Simply put, this grant will place the Employment Ontario network and the province's successful employment services and training programs at risk. Canada's premiers reaffirmed this message when they met for the Council of the Federation on November 15 in Toronto and discussed these important negotiations. Every premier agreed that provinces and territories cannot move forward with the Canada Job Grant as proposed. They have asked provincial - territorial ministers to develop an alternative proposal to present to Minister Kenney. This work is moving very quickly. This alternate proposal is going to be based on the feedback we have received from stakeholders, including municipalities: As we continue to talk with the federal government, I need your help to spread the message about the impact that the federal proposal could have on our ability to help vulnerable workers. If you have not already done so, I also urge you to write to your federal Member of Parliament and your Member of Provincial Parliament to tell them how the federal government's proposals would impact you and your communities. Your input can help us negotiate a workable agreement for Ontario. Included with this letter is a fact sheet on Ontario Employment and Training Programs to show how we allocate funding and how programs could be affected by the federal government's proposal. You can also share your thoughts on these proposed changes at with us directly jobtraining a,ontario.ca. Sincerely, R,O 4,�j Brad Duguid Minister 158 St.Thornas General Hospita,' December 19, 2013 Dave Marr " Warden, Elgin County Council Mark McDonald CAO, Elgin County 450 Sunset Drive St. Thomas, ON N5R 5V1 Gentlemen, 189 Elm Street, St. Thomas, ON Canada N5R 5C4 www.stegh.on.ca P 519.631.2030 F 519.631.1825 TTY 519.631.7789 kQ ui _..., FAR ;';{ �7 Last year Elgin County Council members were invited to attend a presentation at the St. Thomas Elgin General Hospital ( STEGH). At that presentation, representatives from the South west Local Health Integration Network (LHIN) including their CEO Michael Barrett, joined me and others from STEGH in describing a LHIN integration initiative to redistribute CCC and rehabilitation in- patient beds across the region. The rationale and research was presented at that time and questions from councilors were addressed. I have attached a media release from the LHIN Board following their meeting on Wednesday, December 19, 2013 where they approved the system changes previously described to Council. The impact at STEGH is a 15 bed reduction in CCC (from 45 to 30) and an increase in 2 rehabilitation beds (from 10 to 12). Although the release states the change will occur in April 2014, we have actually been functioning very well for almost a year with an occupancy rate appropriate for 30 beds. This is largely due to supports like the "home first" program and a reduction in alternate level of care (ALC) occupancy. There are no staff lay -offs as a result of this change. I wanted to forward the LHIN release to you personally and provide you with this update. We at STEGH also want to thank you and the members of Elgin County Council for you support. Please feel free to contact me at your convenience should you have any questions, and all the best to you and your families for the holiday season. Sincerely' Paul Collins Cc P. Bode T. Marks Delivering An Excellent Patient Care Merience 201 Queens Avenue, Suite 700 London, Ontario N6A 1J1 Tel: 519 672 -0445 ^ Fax: 519 672 -6562 Toll -free: 1 866 294 -5446 www.southwestlhin.on.ca South West LHIN Board of Directors Approves Integration of Complex Continuing Care and Rehabilitation This decision initiates the implementation of hospital Complex Continuing Care and Rehabilitation bed realignment in the South West LHIN. Completion of the realignment is targeted for 2014115. LONDON, ON — For Immediate Release December 19, 2013 At its meeting on December 18 in London, the South West LHIN Board approved the integration of Complex Continuing Care (CCC) and Rehabilitation (Rehab) services in several hospitals in the South West LHIN. These changes represent a continuation of efforts to rebalance services within the LHIN to strengthen community capacity and ensure equitable access to specialized care. CCC beds are for patients whose complex medical needs require hospital care, with regular physician assessment and the support of specialized staff as part of their treatment process. Rehab beds are used by patients who undergo a goal- oriented process to recover from an illness or impairment to regain as much functional ability as possible before being discharged. The Board's approval of the integration will mean the following changes: • Increasing 10 CCC beds at Grey Bruce Health Services • Increasing 2 rehab beds at St. Thomas Elgin General Hospital • Decreasing 15 CCC beds at St. Thomas Elgin General Hospital • Decreasing 6 CCC beds at Tillsonburg District Memorial Hospital • Decreasing 9 CCC beds at Alexandra Hospital, Ingersoll • Implementing consistent criteria and coordinated access to these beds We are realigning resources to ensure CCC and Rehab beds are utilized in the most effective way possible and redistributed to areas that have a greater need. This has been done in conjunction with significant investment in home care to ensure access the right health services. These changes took strong leadership from local hospitals and, while challenging for some local communities, will strengthen the health system in the South West LHIN by providing: ® A more equitable geographic distribution of CCC and Rehab beds across the LHIN's geography to reflect varying demand for these beds indifferent parts of the LHIN. For example, there are no CCC beds in Grey Bruce at this time 201 Queens Avenue, Suite 700 London, Ontario N6A 1J1 Tel: 519 672 -0445 o Fax: 519 672 -6562 Toll -free: 1 866 294 -5446 www.southwestlhin.on.ca ® Equitable access to CCC and Rehab beds using consistent criteria and a centralized process though the South West CCAC ® Better use of specialized health care resources The actual changes in bed numbers are targeted to take place next year between April 2014 and March 2015. The changes have received approval of the affected hospital boards and with this approval from the South West LHIN Board the changes in bed numbers can begin to take place. BACKGROUND The CCC & Rehab bed realignments are part of the comprehensive Access to Care initiative. Access to Care is focused on supporting people, specifically seniors and adults with complex needs, to live safely in their homes for as long as possible. There are three inter - related streams of work supporting Access to Care in the South West LHIN: Home First, CCC and Rehab, and Assisted Living, Supportive Housing, and Adult Day Programs (AL /SH /ADP). The Home First stream aligns hospital plans for patient discharge with supports in the community to help people transition home after a hospital admission. The AL /SH /ADP stream has identified where additional services and investments are needed and is implementing consistent access criteria coordinated through the South West CCAC. Home First has demonstrated that there are patients in CCC beds who can receive care at home with appropriate support from community providers. QUICK FACTS • Occupancy goals for CCC and Rehab beds across the LHIN will be 87% and 93% respectively • In 2011, 37% of patients in CCC beds should have been receiving a different type of care • Across the South West we support approximately 800 clients per month in the community on robust Home First plans which help return people from hospital and keep them out of hospital safely at home • Access to Care investments will mean over 130 new Adult Day Program spaces per week (over 6700 annually) PATIENT SUCCESS STORY Faye, a senior living in a rural community, was admitted to her local hospital after a fall. She anticipated moving directly from hospital to long -term care. Her care team, which included the hospital, the CCAC and community service providers, was able to help her return home through the use of the Home First philosophy of care. Without the support coordinated through Home First, Faye would have had to remain in hospital occupying a CCC bed while waiting for long -term care placement. For the first three weeks that she was home, she was supported by a personal support worker 24 hours per day, and through home visits from physiotherapy and occupational therapists, nurses and nurse practitioners. Once Faye's health stabilized, she and her family were able to make decisions about Faye's future. Faye has decided to remain in her home, with Assisted Living supports. 201 Queens Avenue, Suite 700 London, Ontario N6A 1J1 Tel: 519 672 -0445 ^ Fax: 519 672 -6562 Toll -free: 1 866 294 -5446 www.southwestlhin.on.ca "The South West LHIN Board recognizes that these are difficult decisions to have to implement and are large changes for the affected organizations and communities. We applaud the leadership of the local hospital boards for working in partnership with the South West LHIN to make these tough decisions for the benefit of the health system and the patients we serve. Jeff Low, Chair, South West LHIN Board of Directors "The implementation of the integration plan in the South West LHIN, coupled with the investments made in community health services, will improve our ability to care for people in the community and at home. We are working with our health care partners to ensure that people receive the right care in the right place when they need it and create a more sustainable health care system." Michael Barrett, CEO, South West LHIN "The South West LHIN's strong support of our Home First program means that people in Tillsonburg and Ingersoll will receive the care they need in the comfort of their own home rather than in hospital. Our local CCAC will work closely with individuals, their families and other health care partners to determine how best to meet the individual's care needs with returning home after a hospital stay as the first priority for patients." Crystal Houze, CEO Tillsonburg District Memorial Hospital and Alexandra Hospital (Ingersoll) We are extremely pleased to be able to offer Complex Continuing Care beds to residents in the Grey Bruce region. Patients who need this service are often at a very vulnerable stage in their lives, and we look forward to caring for them through this increase in our bed complement. This type of dedicated, specialized care within the hospital, supported by the existing network of services lead by the South West Community Care Access Centre, will help meet the demands of our aging population and provide a more robust, full circle of care in Grey Bruce." Maureen Solecki, President & CEO, Grey Bruce Health Services "We support the LHIN in their work to better integrate these important services across the region. Our CCC occupancy has hovered around our 30 bed target since last winter, so we do not anticipate a significant impact, and we are very pleased to be adding 2 additional rehabilitation beds. This change will serve our community well, and will not cause any staff lay- offs." Paul Collins, President and CEO St. Thomas Elgin General Hospital For additional information contact: Matthew Clarke 519 672 -0445, ext. 2566 matthew.clarke(@lhins.on.ca Toll -free: 1 866 294 -5446 www.southwestlhin.on.ca 87 John Street South Aylmer ON N51H 20 Telephone: 519- 773 -5344 Fax: 519- 773 -5334 www.malahide.ca December 23, 2013 Elgin County 450 Sunset Drive St. Thomas, ON. N5R 5V1 and Municipality of Dutton /Dunwich Box 329, 199 Currie Road Dutton, ON NOL UO Dear Sirs: : Reorganization of School Boundaries Y f us w A proud tradition, a brightfuture. hr P .ts The Malahide Township Council passed the following Resolution at its regular meeting held on December 19, 2013: THAT the Resolutions of the Municipality of Dutton /Dunwich and the County of Elgin regarding the reorganization of school boundaries as they relate to the French Immersion Accommodation Plan of the Thames Valley District School Board be supported If you have any questions regarding any of the above, please contact the undersigned directly. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA- SOMERS, D.P.A., C.M.O., CMM III Chief Administrative Officer /Clerk C. Thames Valley District School Board 163 U 611, Wendell Craves CAO /Clerk Office of the CAO /Clerk P.O.Box 520, City Hall St. Thomas, ON N51? 3V7 Telephone:(519) 631 -1680 Ext. 4120 Fax: (519) 633 -9019 545 Talbot Street. RO Box 520 o City Hall a St. Thomas a Ontario N5P 3V7 December 11th, 2013 Green Lane Community Trust Fund c/o Township of Southwold 35663 Fingal Line Fingal, ON NOL 1 KO Attention: Ms. Michele Drewitt Re: Green Lane Community Trust Fund - 2014 Appointment Dear Ms. Drewitt: Please be advised that at the December 9th, 2013 meeting, Council of the Corporation of the City of St. Thomas appointed Mayor Heather Jackson to the Green Lane Community Trust Fund for 2014. Mayor Heather Jackson 172 Fifth Avenue, St. Thomas N5R 4G1 Ph: (519) 631 -1680 ext. 4131 Fax: (519) 633 -0557 Email: mayor @stthomas.ca By copy of this letter, we ask the County of Elgin to provide you with a letter confirming this joint appointment. It is noted that these appointments will rotate between the County and the City annually. Sincerely, Melanie Knapp Corporate Administrative and Accessibility Clerk c/c Susan McConnell, County of Elgin Mayor Heather Jackson 164 OFFICE OF THE MAYOR i ,� He roneona�rto� or rtm rm� or- STTHOMAS J 545 Talbot Street © P.O. Box 520 City Hall © St. Thomas, Ontario N5P 3V7 Tel: 519 - 631 -1680 or Fax: 519 - 633 -9019 January 14, 2014 Warden David Marr and Elgin County Council County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Re: Charity Hockey Game 2014 Dear Warden Marr, Plans are under way for the 2014 Mayor's Charity Hockey Challenge. St. Thomas City Council and City Staff would like to challenge the County of Elgin Council and County Staff to a friendly game of hockey to raise donations for the Caring Cupboard Food Bank. We have booked the ice at the Timken Centre for Sunday, April 13th, 2014 at 4:00 p.m. We are hoping you will once again join us in lacing up the skates to raise money for this worthy cause. Donations of can goods or monetary donations will be accepted at the gate for the Caring Cupboard. Sincerely, Heather Jackso , Mayor 165 i� Notice of Poll — OGRA Board of Directors The Board of Directors adopted the recommendations of the OGRA Nominating Committee. The recommended slate is as follows: Northern Zone (3 to be elected) Luc Duval, Director of Public Works & Engineering, City of Timmins Rick Harms, Project Engineer City of Thunder Bay John MacEachern, Mayor Township of Manitouwadge Southwest Zone (1 to be elected) Chris Traini, County Engineer County of Middlesex South Central Zone (3 to be elected) Ken Lauppe, Manager, Road Operations — East, City of Brampton Duncan McKinlay, Councillor County of Grey Terry McKay, Deputy Mayor Township of Chatsworth Southeast Zone (3 to be elected) Craig Davidson, CAO/Treasurer Municipality of Hasting Highlands Steve Desroches, Deputy Mayor City of Ottawa Michelle Hendry, Director of Public Works City of Kawartha Lakes Toronto (2 to be elected) Robert Burlie, Manager, Road Operations City of Toronto Mark Grimes, Councillor City of Toronto The following current Boards members do not have to be re- elected to the Board and will automatically assume the following positions effective February 26, 2014: President - Tom Bateman, County Engineer, County of Essex 1St Vice President — Rick Champagne, Councillor, Municipality of East Ferris Immediate Past President — Joanne Vanderheyden, Mayor, Township of Strathroy - Caradoc and Warden, County of Middlesex The above will serve on the 2014 -2015 Board of Directors making a total of 15 on the Board. 166 The recommended slate of candidates was circulated to the membership on December 2, 2013 requesting additional nominations. The following additional nomination was received by the close of nominations on January 3, 2014: Southwest Zone Andy Bruziewicz, Councillor, City of Sarnia As a result of the above a poll will be held on Tuesday, February 25, 2014 Fairmount Royal York Hotel, Salon "A" ® Convention Floor to elect the representative to the Board from the Southwest Zone. The polls will open from 11:30 a.m. to 2:30 p.m. and any delegate from a member municipality or member First Nations may vote by presenting their name badge to the polling staff. J. W. Tiernay Executive Director 167 Re: Annual Report on Investigations of Closed Municipal Meetings To the Clerk and Council, I am enclosing two copies of my Annual Report on my Office's investigations of closed municipal meetings for the period from September 1, 2012 to August 31, 2013. As you are aware, in accordance with the Municipal Act, 2001 and the Ombudsman Act, the Ontario Ombudsman investigates these complaints in all municipalities except those that have appointed another investigator. Since 2008, my Open Meeting Law Enforcement Team ( OMLET) has acted as a dedicated resource for reviewing and investigating closed meeting complaints, as well as educating the public and municipalities about open meeting requirements. In the period covered by this report, OMLET handled 243 cases in the 191 municipalities where we are the investigator. We are providing two copies of our report to all municipal councils across Ontario in the interest of raising awareness of the open meeting requirements and best practices. We have also enclosed pocket -sized cards for council members that include "best practices for closing meetings" and can be used during meetings as a quick reference guide to the requirements. The report and other information about municipal meeting investigations can be found on our website — cvww-. ombudsman. on. ca. Our staff can also provide general information on the open meeting requirements and complaint process — we can be reached at 1- 800 - 263 -1830 or via email at info cr.ombudsan.on.ca. If you would like additional copies of the cards or the report, please contact our Director of Communications, Linda Williamson, at lwilliamson�� nib odsman. on. ca, or 416 -586 -3426. Yours truly, I= Andre Marin Ombudsman Encl. .: �T r r, t� j t F �t„5� NM • r ' . Welcome to our Western Ontario Warden's Caucus newsletter. We will use this newsletter to keep you up to date on the activities of the Caucus and the SWIFT network project. You can update your email preferences or unsubscribe by clicking the links at the bottom of this message. You are receiving this newsletter because you indicated that you wanted to stay in touch with us at one of our events or at our web site. The Caucus has adopted the feasibility study delivered by Campbell Patterson Communications. The study recommends that an ultra -high speed fibre optic regional area network be built to service the needs of the residents in South Western Ontario. You can download a copy of the feasibility study from LastSpam has detected a possible fraud attempt from "wowc.us7.list- managel.com" claiming to be www.wowc.ca /resources/ "Today, broadband across Southwestern Ontario tends to be high cost, low - functioning and unreliable, with limited availability outside large urban centres. The existing system relies heavily on legacy copper wire infrastructure. The SWIFT project is working towards a low cost, readily available, largely fibre -based integrated system that can be upgraded to meet increasing demands without triggering additional large capital investments or provisioning delays," said SWIFT project lead Lance Thurston, Chief Administrative Officer for Grey County. "Now that the feasibility study has been completed and endorsed, the next step in the process is to explore suitable operating and governance options and seek financial support from upper levels of government." .. The new economy of south west Ontario depends on applications that run on the "cloud ". Agri- Business, Government, education, small business and residents all depend on scalable Internet connections to access the cloud and reliable wide area connections to connect different locations. Connectivity should not be the bottle neck to access productivity enhancing applications. Consumers and businesses in our region deserve to pay reasonable rates for high quality broadband service. The SWIFT network will foster competition between private sector broadband providers so that all users will get: ® More Choice ® Better Service ® Lower Prices To find out more about the SWIFT network please visit the WOWC web site at www.wowc.ca. 169 From: AMO Communications communicate@amo.on.ca Date: January 10, 2014 at 6:29:28 PM EST To: "mmcdonald @elgin- county.on.ca" Subject: AMO Policy Update January 10, 2014 Land Use Planning and Appeals System Consultation. Over the past decade, provincial legislative reforms designed to improve the planning process has taken place twice. As the planning process improves, this in turn reduces the number of appeals to the Ontario Municipal Board (OMB). The uptake on reforms from 2004 and 2007 has been minimal so the impact of these improvements is not easily measured. Given this, there have been ongoing concerns that too many decisions are still appealed to the OMB. To address these concerns, the Ministry of Municipal Affairs and Housing (MMAH) recently consulted on four themes; 1. Theme A: Achieve more predictability, transparency and accountability in the planning /appeal process and reduce costs. 2. Theme B: Support greater municipal leadership in resolving issues and making local land use planning decisions. 3. Theme C: Better engage citizens in the local planning process. 4. Theme D: Protect long -term public interests, particularly through better alignment of land use planning and infrastructure decisions and support for job creation and economic growth. The MMAH consultation began November 7, 2013 and ends today, January 10, 2014. In addition to online participation, the Ministry held six consultation sessions throughout the province. As well, MMAH consulted with the AMO Planning Task Force. AMO members and their communities are diverse and there are a variety of experiences and needs relating to these four theme areas. Some experience significant growth pressures while others do not. Municipal staffing for land use planning is based on typical ranges of development activity so that there are a variety of capacities in local planning departments. This means there are a variety of municipal responses to the theme areas. An AMO response was sent to Minister Jeffrey in December 2013. The key messages identified point to the continuing concerns over the delays and costs to municipalities associated with appeals. To reduce the number of appeals, several technical changes to the Planning Act were identified: 170 • A number of decisions should not be subject to appeal. Specifically, where the Province has already given an approval (such as the inclusion of source protection policies), no appeal should be allowed. • While municipalities do undertake work related to compliance with provincial intensification targets, these are at the direction of the Province and should not be appealable. • Partial approvals of larger amendments or Five Year Reviews should be permitted. Appeals should be scoped and no entire Official Plan appeals should be allowed. • Minor variances or other matters before a committee of adjustment should go to mediation or a Local Appeal Body rather than the OMB. • The provision of end dates for subdivision appeals should be established. • Currently, if there has been no decision on a planning application within the prescribed timeframe, it is treated as though it has been "refused ". Ending the ability to "add on" new appeals when a first appeal results from a "refusal" to address a proposed amendment, would help focus appeals to the matter which triggered the appeal. • The timeframe for "refusal" may need adjustment where upper and lower tier decision - making cycles lengthen the legitimate process. It is important that appeals have substance and are based on factual, planning concerns. While citizen participation is vital to a healthy planning process, in some cases ensuring citizens' groups have the financial capacity to deal with outcomes of appeals, in the form of a security deposit, should be an option. The provisions of Section 45 of the Planning Act, "Dismissal without Hearing ", deserve more consideration. Specifically, the definitions of "frivolous, vexatious and for the purpose of delay" should be better understood and the OMB should make use of this clause. In all cases, mediation should take place before a Board hearing. On the other hand, where positive negotiations between a developer and municipality are underway, it may be helpful to "pause" the timelines so that these changes can be brought forward prior to the "refusal to consider" provisions taking effect. AMO will continue to analyse the outcomes of this MMAH consultation when available and provide updates to the members. AMO Contact: Cathie Brown, Senior Advisor, cathiebrown@amo.on.ca - 416.971.9856 ext. 342. 171 C October 16, 2013 Kathleen Wynne, Premier Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: Re: The Small, Rural and Northern Municipal Infrastructure Fund I am writing to advise you of my great disappointment and concern with the recent announcement regarding the distribution of the $100 million Small, Rural and Northern Municipal Infrastructure Fund. We received the announcement late Friday October 4th 2013. Municipalities individually and collectively through AMO and ROMA/OGRA have provided honest and quantitative input to your government over the past year regarding the best method to distribute these monies. We have all put a great deal of effort into this process but obviously the consultations were a complete waste of everyone's time and energy. We are back to the hat in hand /lottery system for the distribution of funds. This is a total disregard for the input of the municipalities of this province. In addition, municipalities are being given less than one month to choose a project and develop an Expression of Interest. Municipalities are currently working on their municipal asset management plans and preparing for their 2014 budget deliberations. Many asset management plans will not be completed before the end of this year yet we are all being asked to submit an Expression of Interest by November 1St 2013 which promotes poor priority planning and provides little time for proper decision making. The proposed process is once again geared to larger urban municipalities which have the capacity to quickly respond to the Expression of Interest call and application submission rather than to the very Small, Rural and Northern municipalities which it is supposed to help. We have been told that this program was truly going to be for small, rural and northern communities but the definition of 'small and rural' has been confirmed to include municipalities with a population of up to 100,000. We wonder how a city of 100,000 can be considered to be a small and rural community. This also means that 95 per cent of our municipalities will qualify. 172 Our Municipality was shut out of the first round of MITI funding last year and had to move forward and complete the selected road project this year, at our cost, which resulted in a tax increase for our ratepayers (3.4% this year). We appreciate the funding that we have received over the years and more recently in 2009 through a Building Canada Fund Program and the NOHFC for the renovation of the East Ferris Community Centre /Arena which extended its life and allows us to continue to serve our residents and those of the surrounding communities. However, the Municipality of East Ferris has not received any substantial funding for our roads for over 5 years and we are in a difficult position. We were completely shut out of both the Stimulus Fund Program and the last Building Canada Fund (BCF) program for roads projects. We have seen the list of approved projects from that round of funding and are aware that while municipalities were told to submit no more than three stimulus fund applications and one BCF application many received far in excess of that number. One municipality received hundreds of approvals for millions of dollars. The total number of approved projects for the northern region was small in comparison to the number of approvals and the total value of approved projects for southern Ontario. The Municipality of East Ferris has always managed its finances in a very responsible manner. However, we have been told the following on many occasions over the past few years: 1. Your reserves are too high, use them for infrastructure projects; 2. You have never borrowed, borrow for infrastructure projects; and 3. Your residents have a high income level, raise taxes for infrastructure projects. Premier Wynne, we have been doing all that has been asked of us by the Province and more yet we continue to be shut out of infrastructure funding. The Municipality has: 1. Reduced our reserves by approximately 41 % over the past five years by using the monies for various infrastructure projects; 2. Changed from the pay as you go system of budgeting and borrowed last year for the first time ever ($1.2 million) for roads projects which we had to complete; and 3. Raised our taxes at a level comparable to or greater than the cost of living for each of the past five years. We have also developed a long term economic development strategy, a facilities master plan, a reserve funds policy and we are nearing the completion of our long term capital asset management plan. We are trying our best to be creative and innovative in our approach to our planning in an attempt to become financially healthier and move towards greater sustainability in the future. Now we can say that we, together with AMO and most of the other municipalities, are not even being listened to. 173 We, like many other municipalities, are also being faced with continuing decreases in our funding through the Ontario Municipal Partnership Fund (OMPF); and, significant increases in our policing (OPP) costs. We are also facing the high costs associated with our share of the future redevelopment of the Cassellholme East Nipissing District Home for the Aged ($60 million dollar project). We have been and continue to ask for a source of sustainable infrastructure funding for all municipalities. We fully understand that many municipalities, including East Ferris, will have significant infrastructure projects whether they be roads, bridges, water or sewer and that there needs to be monies set aside for these larger projects as well. AMO has recommended a fair and equitable method to distribute the $100 million Small, Rural and Northern Municipal Infrastructure Fund and it or some similar formula should be considered. Premier Wynne, we are in a very difficult situation as are most small rural communities in this Province. We are respectfully requesting the following: 1. that this announcement be rescinded and that either the method advanced by AMO to distribute funds through the program or something comparable to it be implemented instead; and 2. to meet with you at your earliest convenience to discuss options and opportunities for the future. Thank you for your consideration of our requests. Sincerely, Original singed Mayor Bill Vrebosch, Municipality of East Ferris Cc. Hon. Jeff Leal, Minister of Rural Affairs Hon. Linda Jeffrey, Minister of Municipal Affairs and Housing Hon. Glen Murray, Minister of Infrastructure and Minister of Transportation AMO and all Municipalities OGRA Jay Aspin, MP Nipissing Temiskaming Vic Fedeli, MPP Nipissing All residents of the Municipality of East Ferris 174 87 John Street South Aylmer ON N5H 20 Telephone: 519- 773 -5344 Fax: 519- 773 -5334 '1040k, —,M-1=111` l v www.malahide.ca A proud tradition, a brightfuture. December 30, 2013 The Honourable Kathleen Wynne Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: Re: The Small, Rural and Northern Municipal Infrastructure Fund Up . , .1<'' I am writing to advise you of our great disappointment and concern with the recent announcement regarding the distribution of the $100 million Small, Rural and Northern Municipal Infrastructure Fund. Elgin County and the Township of Malahide has received word that its joint application has been denied. The application was to receive much needed funding assistance to relocate a County Road away from an eroding shoreline; and in partnership with the Township of Malahide and the Municipality of Bayham, to relocate a vital waterline contained within that existing road allowance. These projects represent critical infrastructure in the County and in our Township and we cannot imagine your government overlooking these essential projects. We have been told that this program was truly going to be for small, rural and northern communities but the definition of `small and rural' has been confirmed to include municipalities with a population of up to 100,000. We wonder how a city of 100,000 can be considered to be a small and rural community. This also means that 95 per cent of municipalities in the province will qualify. In addition, municipalities were given less than one month to choose a project and develop an Expression of Interest. Many municipalities, including Malahide, were working on their municipal asset management plans and preparing for their 2014 budget deliberations. Many asset management plans would not be completed before the end of this year yet municipalities were all being asked to submit an Expression of Interest by November 1St 2013 which promoted poor priority planning and provided little time for proper decision making. It appears that the process was once again geared to larger urban municipalities which have the capacity to quickly respond to the Expression of Interest call and application submission rather than to the very Small, Rural and Northern municipalities which it is supposed to help. Premier Wynne, we have been told in response our Expression of Interest that other municipalities have `more challenging economic conditions (as measured by property 175 -2- assessments and incomes)'. Elgin County (and the Township of Malahide), as you are aware, is a predominantly rural municipality that has experienced significant economic decline (closure of several manufacturing plants including Ford) and a reduction of more than $3 million in OMPF grants from your government. The County of Elgin and the Township of Malahide have always managed its finances in a very responsible manner. The Township has reduced our reserves significantly over the past several years by using the monies for various infrastructure projects; and also raised our taxes at a level comparable to or greater than the cost of living. Malahide has also developed a long term community sustainability plan, and recently completed of our long term capital asset management plan. We are trying our best to be creative and innovative in our approach to our planning in an attempt to become financially healthier and move towards greater sustainability in the future. In addition, we, like many other municipalities, are also being faced with continuing decreases in our funding through the Ontario Municipal Partnership Fund (OMPF) and significant increases in our policing (OPP) costs. We are in a very difficult situation, Premier, as are most small rural communities in this Province. We fully understand that municipalities, including Elgin County and Malahide, will have significant infrastructure projects whether they be roads, bridges, water or sewer and that locally there needs to be monies set aside for these larger projects as well. However, Elgin and Malahide have demonstrated their commitment to these projects by setting aside local tax dollars to contribute to a joint initiative with your government. In short, Elgin and Malahide are indeed experiencing challenging economic conditions and do not have the capacity to fund projects of this nature purely from the local tax base. A safe source of drinking water and a viable road system are vital, and we submit are a mutual concern and goal of the Province of Ontario_ We ask that you review Elgin County's and our joint application and reconsider your decision. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA- SOMERS, D.P.A., C.M.O., CMM III Chief Administrative Officer /Clerk C. Jeff Yurek, MPP, Elgin-Middlesex-London County of Elgin Municipality of Bayham 176 87 John Street South Aylmer ON N51-1 2C3 Telephone: 519- 773 -5344 Fax: 519- 773 -5334 www.malahide.co January 13, 2013. Elgin County 450 Sunset Drive St. Thomas, ON. N5R 5V1 Dear Sirs: the TOWNS H I P,,f NALANIMPE A proud tradition, a bright future. R: Small Rural and Northern Municipal Infrastructure Fund Announcement The Malahide Township Council passed the following Resolution at its regular meeting held on January 9, 2014: THAT the correspondence received from the County of Elgin regarding their disappointment in the Small Rural and Northern Municipal Infrastructure Fund announcement be received and supported. If you have any questions regarding the above, please contact the undersigned directly. Yours very truly, TOWNSHIP OF MALAHIDE M. CASAVECCHIA- SOMERS, D.P.A., C.M.O., CMM III Chief Administrative Officer /Clerk MICHELLE M. CASAVECCHIA SUSAN E. WILSON Chief Administrative Officer /Clerk 177 Director of Finance mcasovecchia @malahide.ca swilson @malahide.co January 15, 2014 (Cathleen Wynne, Premier Legislative Building Queen's Park Toronto, ON M7A 1A1 Dear Premier Wynne: Re: The Small. Rural and Northern Municipal Infrastructure Fund We are writing to make you aware of our great disappointment and concern with the recent announcement regarding the distribution of the $100 million Small, Rural and Northern Municipal Infrastructure Fund. The Municipality of Bayham has been advised that the joint application with the Elgin County and the Township of Malahide has been denied. This application was seeking the much needed funding assistance to relocate a County road away from an eroding Lake Erie shoreline; and in partnership with the Township of Malahide, to relocate a vital waterline contained within that existing road allowance. These projects represent critical infrastructure in the County and in the two Municipalities and we cannot imagine your government overlooking these essential projects. We have been told that this program was truly going to be for small, rural and northern communities but the definition of "small and rural" has been confirmed to include municipalities with a population of up to 100,000. We wonder how a city of 100,000 can be considered to be a small and rural community. Including municipalities of this size means that 95 per cent of municipalities in the province will qualify. This is unacceptable! In addition, municipalities were given less than one month to choose a project and develop an Expression of Interest. Many municipalities, including ours, were working on their municipal asset management plans and preparing for their 2014 budget deliberations. Numerous asset management plans would not be completed before the end of 2013, yet municipalities were all asked to submit an Expression of Interest by November 1St 2013. This only promotes poor priority planning and provides little time for proper decision- making. It appears that the process was once again geared to larger urban municipalities having the capacity to quickly respond to an Expression of Interest call and application submission rather than to the real Small, Rural and Northern municipalities it is supposed to help. 178 C2014 -001 - 2 - Infrastructure Fund The response to the Expression of Interest submitted by Elgin County, the Municipality of Bayham and the Township of Malahide advised that other municipalities have "more challenging economic conditions (as measured by property assessments and incomes) ". Elgin County, including the Township of Malahide and the Municipality of Bayham are, as you are aware, predominantly rural municipalities that have experienced significant local economic decline. We, like many other municipalities, are also being faced with continuing decreases in our funding through the Ontario Municipal Partnership Fund (OMPF); and, significant and unsustainable increases in our policing (OPP) costs. Elgin County along with the Township of Malahide and the Municipality of Bayham have always managed their finances in a very responsible manner. We are trying to the best of our ability to be creative and innovative in our approach to planning in an attempt to become financially healthier and move towards greater sustainability in the future. We are in a very difficult situation, Premier, as are most small rural communities in this province. We continue to ask for a source of sustainable infrastructure funding for all municipalities, as we fully understand that many municipalities will have significant infrastructure projects whether they be roads, bridges, water or sewer and that there needs to be monies set aside for these larger projects as well. Elgin County and the Municipality of Bayham and the Township of Malahide have demonstrated our commitment by setting aside local tax dollars to contribute to this critical joint initiative with your government. Elgin, Malahide and Bayham are indeed experiencing challenging economic conditions and do not have the capacity to fund projects of this nature purely from the local tax base. A safe source of drinking water and a viable road system are vital, and should also be a mutual concern of the Province of Ontario. We encourage that you review the joint application submitted by Elgin County, the Municipality of Bayham and the Township of Malahide and overturn your previous decision. Copies of letters to you from Elgin County and the Township of Malahide are also enclosed for your reference. Yours L Y nda Millard Clerk Ends. cc. Jeff Yurek, MPP, Elgin - Middlesex- London County of Elgin Township of Malahide File: F11/C2014 -001 179 ,3 wowc 71 ClE3d Si aa9'd i BEY January 22, 2014 County of • • n Warden Todd Case Acclaimed as of Western Ontario Wardens' Caucus County of Lambton Warden Todd Case is the new Chair of the Western Ontario Wardens' Caucus (WOWC). Warden Case was acclaimed to the one year term at the group's Annual General Meeting in London Friday. Norfolk County Mayor Dennis Travale was acclaimed as Vice Chair. "I'm honoured to receive this appointment and am dedicated to advancing the causes of the region," said Warden Case. "With the commitment of our membership, we can ensure the voice of rural western Ontario is heard by our partners in business and industry and at the provincial and federal levels of government." The group identified a number of priorities including the development of regional broadband / smart community infrastructure, as well as the financial sustainability of municipalities, collaboration with municipal sector organizations, and coordinated regional economic development as some of its strategic priorities. "The position of Chair allows for the representation of the Caucus in meetings with government as well as other organizations such as the Association of Municipalities of Ontario and the Southwest Economic Alliance," said Warden Case. "This opportunity provides a front row seat in being able to advocate on behalf of the western Ontario region." The Western Ontario Wardens' Caucus Inc. is a not - for - profit organization representing 14 counties in western Ontario, the purpose of which is to enhance the prosperity and overall wellbeing of rural and small urban communities across the region. The members of the WOWC work collectively to influence federal, provincial and municipal legislative, regulatory and program initiatives through advocacy, research and analysis and education. For more information, please contact: Todd Case County of Lambton Warden, WOWC Chair 519 - 381 -6111 todd.caseacounty- lambton.on.ca :m Ron Van Horne County of Lambton CAO, WOWC Secretary 519- 845 -5410 ron.vanhorne(a_county- lambton.on.ca CLOSED MEETING AGENDA January 28, 2014 Staff Report: 1) Director of Engineering Services — Municipal Act, Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Cross Border Agreement for Ambulance Services. 181 IIII I / '� II Additional correspondence (see item #7 consideration index) from Brad Walker and Graham Hutton, Belmont Farm Supply Inc. regarding Highway 401 and Highway 4 Interchange Improvements. (attached) 182 PIP To: Municipality of Central Elgin Mayor Bill Walters Elgin County Council This letter is regarding the proposed changes to the Glanworth Dr. / 401 / Colonel Talbot underpasses. We operate an Agricultural farm supply located in the municipality of Central Elgin, County of Elgin and are looking for support in the efforts to have the design of this interchange meet the needs of all business's as well as other stake holders in a safe and efficient manner. We believe that after attending public meetings as well as meeting directly with the MTO and the consultants, they know exactly what we have concerns over but they are not all being addressed. Keeping Glanworth Dr. open, taking into consideration the design as to allow Gentek to expand in the future and having traffic lights at Colonel Talbot Rd. and Glanworth Dr. intersection are a must to keep our extra -large equipment out of the main flow of traffic on Colonel Talbot. We would appreciate you looking into this matter and updating us with any response from the parties involved. Regards Brad Walker Graham Hutton PO Box 310, 14000 Belmont Road, Belmont, Ontari9 89L.160 ° Phone: 519- 644 -1650 Fax: 519 -644 -1795 After attending the final public meeting for the 401 /colonel Talbot Rd. /Glanwoth Dr. interchange Improvements on November 13/2013 we have the following comments and concerns. - following the first public meeting a group of concerned stake holders met with representatives from Dillon with questions, concerns and suggestions on the improvements being proposed to this interchange. After the second public meeting we saw none of our concerns or suggestions that were brought to the attention of Dillon Consulting and the MTO being incorporated into the current technically approved alternative #2 interchange design. - There was not enough consideration given to the type of traffic or type of products that would be transported through this intersection. -we question the validity of the data collected about the volume and type of traffic that will be using this intersection. A two day study in October will in no way represent the seasonal agricultural usage of this intersection. - One of the bigger concerns to everyone is safety. With the current proposed, technically approved alternative #2 and the addition of extremely large agricultural equipment, oversized commercial equipment and the transportation of dangerous goods into the everyday flow of commuter traffic on a four lane highway, when this is avoidable, will greatly increase the risk of unnecessary incidents to all users. -as the original 2004 TESR approved plan was altered to address concerns so too should this current proposed plan be altered to accommodated all stake holders in a safe and efficient manner. Brad Walker EM Graham Hutton