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09 - June 24, 2014 MinutesCOUNTY COUNCIL MINUTES Tuesday, June 24, 2014 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Couckuyt (regrets). Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Walters THAT the minutes of the meetings held on June 10, 2014 be adopted. - Carried. Councillor McWilliam arrived at 9:05 a.m. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Elgin County Development Charges Overview PowerPoint Presentation Gary Scandlan, Director, Watson & Associates Economists Ltd. presented an overview of development charges including their purpose, history, limitations, benefits and alternatives. Moved by Councillor Walters Seconded by Councillor Mennill THAT staff investigate the benefits of development charges and present the results to Council at a future meeting; and, THAT the presentation from Watson & Associates Economists Ltd. on development charges be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Lab Services - Contract Renewal — Director of Homes and Seniors Services The director presented the report seeking Council's approval to renew current lab services for one-year at current pricing and pursue competitive pricing options under the procurement policy. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the staff be authorized to sign a one-year contract with Life Labs with no increase in fees; and, THAT staff be directed to review the feasibility of applying the procurement policy in relation to future lab service contracts and report back to Council. - Carried. County Council 2 June 24, 2014 CA Agreement Renewal — Director of Homes and Seniors Services The director presented the report seeking Council's approval to renew a contract with the YWCA for use of the Terrace Lodge pool. Moved by Councillor Jones Seconded by Councillor Walters THAT Council direct staff to negotiate a three percent increase for the 2014/2015 agreement with the YVVCA; and, THAT Council direct staff to sign the 2014/2015 agreement with the YWCA. - Carried. May Budget Performance — Director of Financial Services The director presented the budget comparison for May 2014 with a favourable performance of $48 thousand bringing the year-to-date to $179 thousand favourable. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the report titled "May Budget Performance" from the Director of Financial Services dated June 13, 2014 be received and filed. - Carried. 2013 Annual Report — Director of Financial Services The director presented the 2013 Annual Report that included 2013 Awards and Achievements; 2013 Budget Summary; 2013 Financial Results and the Municipal Performance Measures Program (MPMP). Moved by Councillor McWilliam Seconded by Councillor Jones THAT the report titled "2013 Annual Report" from the Director of Financial Services dated June 16, 2014 be received and filed; and, THAT the 2013 Annual Report, Financial Information Return (FIR) and MPMP be approved for publication. - Carried. Funding Agreement for Fourth Floor Museum Renovations — Director of Community and Cultural Services The director outlined terms of the funding agreement with the province for renovations to the fourth floor of the Elgin County Administration Building to accommodate the Elgin County Museum. Moved by Councillor Jenkins Seconded by Councillor Ens THAT the report titled "Funding Agreement for Fourth Floor Museum Renovations" by the Director of Community and Cultural Services dated June 6, 2014 be received and filed. - Carried. Terrace Lodge - Hot Water Tank Replacement — Director of Engineering Services The director presented the report explaining the replacement process for two leaky hot water tanks at Terrace Lodge. County Council 3 June 24, 2014 Moved by Councillor Mennill Seconded by Councillor Walters THAT staff be authorized to replace the hot water tanks at Terrace Lodge at a cost of $13,887.54 (plus taxes); and, THAT funds for this purpose be reallocated from the Capital Reserve. - Carried. CORRESPONDENCE Item for Consideration 1. Alan Doheny, Assistant Deputy Minister of Finance, Provincial-Local Finance Division responding to concerns regarding the Ontario Municipal Partnership Fund (OMPF). The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Jenkins THAT Correspondence Item #1 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members The Annual Warden's Golf Tournament was held on June 18, 2014 and raised $28,000 for the Elgin — St. Thomas United Way. The Warden gave credit to the Elgin County United Way Committee for their hard work. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Mennill Seconded by Councillor Walters THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d) labour relations — Review of Secondment to Administrative Services. - Carried. Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now rise and report. - Carried. Moved by Councillor Mennill Seconded by Councillor Walters THAT the administrative duties assigned to the Marketing & Communications Coordinator position through the secondment be made permanent, evaluated through the job evaluation system and form part of the position's job description. - Carried. County Council 4 June 24, 2014 Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY- LAW Moved by Councillor Ens Seconded by Councillor McWilliam THAT By-Law No. 14-20 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the June 24, 2014 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now adjourn at 10:04 a.m. and meet again on July 22, 2014 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. - Carried. David Marr, Warden.