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August 14, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING AUGUST 14, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A9) *July 17, 2014 Council *July 17, 2014 Committee of Adjustment BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Planning Matters: + Committee of Adjustment—203 Furnival Road (131 & C10a) • Public meeting — Zoning Amendment— 186 Main Street (132 & C10b) • Proposed Severance — Lot 19, Conc. 8 (Parezanovic) (C10c) 11:30 a.m. Erica Arnett— Cycling Master Plan 1:30 p.m. This portion of the meeting will be held in the Training Room, Rodney Fire Department Delegations to discuss changes to Port Glasgow Trailer Park policy: • Karen Hart (1311) • Tom Charleton (D13) See also correspondence items D10, D12 REPORTS (C1-C11) 1. ROADS a) *Monthly Report August 14, 2014 ............. Page 2 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report re: Purchase of Tables for West Elgin Recreation Center 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER S. BUILDING a) *Monthly Report— June 2014 b) *Monthly Report—July 2014 6. BY-LAW ENFORCEMENT f a) *Monthly Report 7. DRAINS a) Drainage Apportionment—Talbot Line Drain (Simon) 8. TRI COUNTY WATER BOARD a) Appointment to Board 9. ADMINISTRATION a) *Report re: Multi-Year Accessibility Plan, 2014-2016 10. PLANNING a) *Report re: Minor Variance Application — 203 Furnival Road' b) *Report re: Zoning By-law Amendment— 186 Main Street c) *Report re: Proposed Consent Application — Parezanovic Farms d) *Report re: Anti-Wind Turbine Business Plan 11. ACCOUNTS August 14, 2014 ............. Page 3 CORRESPONDENCE (D1 — D22) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Municipality of Dutton Dunwich —request for support of a resolution regarding Ontario Energy Board; 2.* Municipality of Dutton Dunwich — Notice of Court of Revision re: McEachren Drain; 3.* East Village Animal Hospital — offering assistance re; cats; 4.* Municipality of Halton — request for support of a resolution regarding Bill 83 — Protection of Public Participation Act, 2014; 5.* Sco-Terra Consulting Group — re; Municipal Review of Site Servicing Drawings for Seaside Development) 6.* Tourism Industry Association of Ontario — re; tourism development workshop; 7.* Town of Penetanguishene — Community School Alliance meeting at AMO: k 8.* Elgin County— Notice of Application for Consent—Application #48114 — Vanderloo; 9.* Lori Parker— request to waive fees yard/craft sale at Recreation Centre; 10.* Darlene Bastien — Port Glasgow Trailer Park policy; 11.* Karen Hart— Port Glasgow Trailer Park policy; 12.* Christine Hare — Port Glasgow Trailer Park policy; 13.* Jeff and Andrea Priest— Port Glasgow Trailer Park — Dance weekends; 14.* Warren Howard — Municipal Challenges created by wind turbines-meeting; 15.* Municipality of Dutton Dunwich Chamber of Commerce — request for financial assistance for Business Showcase; 16.* Melanie McLeod — support Community Walk to celebrate International Week of Suicide Awareness RECOMMENDED TO ACCEPT & FILE: 17. AMO AMO — The 2014 Provincial Budget; Watch file — July 17, 2014; Watch file — July 24, 2014; • Watch file — July 31, 2014; • AMO — Policy Update — Energy; 18. Elgin County--thank you for support of Golf Tournament 19. College of Physicians and Surgeons of Ontario — nomination of a physician for Council Award; 20. Elgin County — Notice of Decision —Application No. E 40114- Dieker; 21. Niagara on the Lake — School Closures Reactivate Community School Alliance; August 14, 2014 .............. Page 4 22. Southwest Middlesex-- School Closures Reactivate Community School Alliance; BY-LAWS: By-law No. 2014-49 Establish Rodney Fire Dept. By-law No. 2014-50 Establish West Lorne Fire Dept. By-law No. 2014-51 Zoning Amendment (Bhatia Veterinary Professional Corporation) By-law No. 2014-52 Amend HR-4.7 — use of municipal vehicles By-law No. 2014-53 Amend PGTP policy Bu-law No, 2014-54 Authorize transfer of land (231 Graham Road) MINUTES (E1) *Tri County Management Committee —April 29, 2014 NOTICE OF MOTION (F) OTHER BUSINESS (G1 —G2) 1. Council announcements 2. Closed session, if deemed necessary * Information enclosed CONFIRMING BY-LAW ADJOURNMENT August 14, 2014 ............. Page 5 NEXT MEETINGS: August 28, 2014 9:30 a.m. -Special Council meeting — closed session: • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); • receiving of advice that is subject to solicitor-client privilege (M.A. s.239(2)(f) September 11, 2014 Council September 12, 2014 Nomination Day September 23, 2014 Tri County Water Board meeting, 7:00 p.m. September 25, 2014 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. 14-1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JULY 17, 2014 PRESENT Mayor Bernie Wiehle Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Heather James, Planner Jeff Slater, Recreation Superintendent 1 Rodney Fire Chief Janet Johnston, Deputy Treasurer ALSO PRESENT: Dale LeBritton, OCWA Gary Blaaak, Planner REGRETS: Deputy Mayor Mary Bodnar CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for July 17, 2013 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leatham Seconded by Aldred June 25, 2014 Public Meeting—Integrated Municipal Class EA Draft Plan Review, Seaside Waterfronts Inc. June 26, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Councillor Aldred reported that WESS does not have the equipment to make the bicycle racks. Discussion was held regarding locations for bike racks and it was suggested at the libraries, arena, pool, Recreation Centre, Port Glasgow marina. This matter is referred to the Recreation Committee for input. July 17, 2014 .....Page 2 of 9 Council recessed to sit as Committee of Adjustment and resumed their meeting thereafter. DELEGATIONS 1:30 pm—Christene Scrimgeour—2013 Financial Statements Also in attendance: Deputy Treasurer RES. NO. 3 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the audited financial statements for 2013 as presented by Christene Scrimgeour and recognizes her letter of independence. DISPOSITION: Carried REPORTS 1. ROADS a) Press Release—Gray Line Pilot Prolect f RES. NO.4 Moved by Miller Seconded by Leatham RESOLVED that the press release for the Pilot Vegetation Management Project on Gray Line be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a) Report- Establishing and Regulating By-laws- Fire RES. NO. 5 Moved by Aldred Seconded by Leatham RESOLVED that the report from the Rodney Fire Chief re: Establishing and Regulating By-laws be received; AND that the necessary by-laws for the Rodney and West Lorne Fire Departments be brought forward. DISPOSITION: Carried b) Report—Use of Rodney Fire Hall RES. NO.B Moved by Leatham Seconded by Miller RESOLVED that the report from the Rodney Fire Chief re: Use of Rodney Fire Hall be received; AND that Council authorizes the Rodney Fire Chief, in consultation with the Administrator/Treasurer, to deem what is the appropriate use of the Rodney Fire Hall, specifically the training room, relating to fire department functions and other municipal training activities in keeping with the policies and procedures of the municipality. DISPOSITION: Carried A3 July 17, 2014 .....Page 3 of 9 c) Report—Access to Fire Hall RES. NO. 7 Moved by Miller Seconded by Leatham RESOLVED that the report from the Rodney Fire Chief re: access to the Rodney Fire Hall be received. DISPOSITION: Carried d)Report—Non Fire Department personnel riding in fire apparatus RES. NO. 8 Moved by Aldred Seconded by Leatham RESOLVED that the report from the Rodney Fire Chief re: Non Fire Department personnel riding in fire apparatus be received; AND that Human Resources Policy HR-4.7 be modified to exclude fire department vehicles participating in parades from section 2.06. AND the necessary by-law be brought forward. DISPOSITION: Carried d) Report—Pool Concerns RES. NO. 9 Moved by Miller Seconded by Leatham RESOLVED that the report from the Recreation Superintendent re: Pool Concerns be received; AND that Council authorize the installation of two 400,000 BTU heaters at the West Elgin Pool for the estimated price of$8,000.00 plus taxes. DISPOSITION: Carried Dale LeBretton joined the meeting for the following two subjects. 3.WATER DISTRIBUTION SYSTEM a)Monthly Report RES. NO. 10 Moved by Aldred Seconded by Leatham RESOLVED that the June 2014 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER a) Infiltration into Sewage System RES. NO. 11 Moved by Leatham Seconded by Miller RESOLVED that OCWA is hereby directed to provide options for investigation of infiltration into Wastewater Treatment Plants and report back to Council. DISPOSITION: Carried S. BUILDING 6. BY-LAW ENFORCEMENT A4 July 17, 2014 .....Page 4 of 9 7. DRAINS a Report-McEachren Main Drain and Branches`D'and 'E' RES. NO, 12 Moved by Aldred Seconded by Miller RESOLVED that the Drainage Report on McEachren Drain and Branches"D"and "E"Report, dated June 24, 2014, be received DISPOSITION: Carried b Appointment to Court of Revision RES. NO. 13 Moved by Miller Seconded by Leatham RESOLVED that Councillor Dug Aldred be appointed to the Court of Revision for McEachren Main Drain and Branches"D"and "E"to be held on August 13, 2014 at 7:20 p.m. at the Dutton Dunwich Municipal Council Chambers. DISPOSITION: Carried 8. WEST ELGIN PRIMARY SYSTEM a) Report—Tri County Water Board RES. NO. 14 Moved by Aldred Seconded by Miller RESOLVED that the report from the AdministratorlTreasurer re:Tri County Water Board be received. DISPOSITION: Carried 9.ADMINISTRATION a) Report—Annual Accessibility Status Report RES. NO. 15 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin approves the Annual Accessibility Status Report for 2013; AND that the report be posted on the municipal website. DISPOSITION: Carried b) Report-Port Glasgow Trailer Park-Overnight Sites RES. NO. 16 Moved by Leatham Seconded by Miller RESOLVED that the report from the Administrator/Treasurer re: Port Glasgow Trailer Park—Overnight Sites be received; AND that Council approves the changes to Trailer Park Policy TP- 1.1, item 2.03 to reduce the number of seasonal sites to a maximum of 153 campsites through attrition. AND that the necessary by-law be brought forward. DISPOSITION: Carried A-5 July 17, 2014 .....Page 5 of 9 c Re ort—Landfill/Garbage Collection/Recyclincl Committee Report RES. NO. 13 Moved by Miller Seconded by Leatham RESOLVED that the report from the Administrator/Treasurer re: Land Fill 1 Garbage Collection 1 Recycling Committee Report be received; AND that Council approves the following recommendations of the Committee: 1. Prepare a Request for Proposal (RFP)for weekly curb-side garbage collection in West Lorne and Rodney and bi-weekly curb-side recycling collection in Rodney and West Lorne. To include annual large, spring clean-up and fall leaf pick-ups. Effective January 1, 2015. 2. Prepare a Request for Proposal (RFP)for Landfill Operation at the West Elgin Landfill on Downie Line. 3. Become a member of City of London Material Recovery Facility(London MRF)and all recyclables collected at curb- side and at the landfill depot be taken to the London MRF. 4. Develop a transfer station for garbage and recyclable at the landfill site for Rural Residents. I 5. Reduce the current hours of operation at the West Elgin Landfill to Wednesdays and Saturdays. 6. Reduce the contribution of the landfill closure reserve to $10,000 and the interest on the Reserve be added to the Landfill Closure Reserve on an annual basis. DISPOSITION: Carried d) Report—Optimist Club Pavilion in Miller Park RES. NO. 14 Moved by Aldred Seconded by Miller RESOLVED that the report from the Clerk re: Optimist Club Pavilion in Miller Park be received; AND that the by-law to authorize the agreement with Optimist Club of West Lorne be brought forward. DISPOSITION: Carried 10. PLANNING aI Report—Application for Minor Variance—8622 Furnival Road (Leversage) RES. NO. 15 Moved by Leatham Seconded by Miller RESOLVED that the report from the Planner re: Minor Variance Application—8622 Furnival Road (Leversage) be received. DISPOSITION: Carried b) Report—Seaside Waterfronts Class EA Application Also in attendance: Gary Blazak RES. NO. 16 Moved by Leatham Seconded by Aldred RESOLVED that the report from Gary Blazak re: Seaside Stormwater and Wastewater Servicing Municipal Class EA Interim Project Report—June 2014 be received; July 17, 2014 .....Page 6 of 9 RES. NO. 16 cont'd AND the report be forwarded to Sco-Terra as the municipality's comments on the Interim Study Report, June, 2014; AND that Council advises Seaside, Sco-Terra and the MOE that the municipality's preference for stormwater management is Alternative 6 and avoidance of Alternative 5. DISPOSITION: Carried 11.ACCOUNTS RES. NO.17 Moved by Miller Seconded by Leatham RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#7 amounting to$346,578.68 in settlement of General, Road,Water, and Arena Accounts (including cheques#17018-17132) DISPOSITION: Carried CORRESPONDENCE: 1. Town of Penetanguishene—call for formation of Small and Rural School Alliance RES. NO. 18 Moved by Aldred Seconded by Miller RESOLVED that Council of the Municipality of West Elgin is in suppor(of a resolution put forth by the Town of Penetanguishene calling for the formation of Small and Rural School Alliance. DISPOSITION: Carried 2. Elgin County Land Division Committee—Notice of Application—Lot 19, Concession 7 (Dieker) RES. NO. 19 Moved by Aldred Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 40114 applied for by Hank and Ans Dieker. In accordance with Section 6.2.9(surplus farm dwellings)of the Municipality of West Elgin Official Plan, Council supports application E40/14 subject to the following conditions: 1. Subject to rezoning. 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to no further residential development on the retained agricultural portion. 5. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement, 6. Two copies of the registered reference plan,together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 7. Taxes to be paid in full DISPOSITION: Carried A-1 July 17, 2014 .....Page 7 of 9 3. AMO—Accountability Act 4, Audrey Mistele—Seaside Waterfronts Inc. 5. Recycling Council of Ontario—Phase 2 Program Cancellation 6. Alphonse&Ruth Denomme—Seaside Waterfronts Inc. 7, Audrey H. Miller—Seaside Waterfronts Inc. 8. Robert A. Miller—Seaside Waterfronts Inc. 9. Ruth Boos—Seaside Waterfronts Inc. 10. Barbara Willie—Seaside Waterfronts Inc. 11. Debora and George Vanceeder—Seaside Waterfronts Inc. 12. AMO • Report to Member Municipalities—Highlights of June 2014 Board Meeting • New Provincial Cabinet Named • Watch File—June 26,2014 • Watch File—July 3, 2014 • Ontario Speech from the Throne—July 3, 2014 Watch File—July 10, 2014 13. FCHS Foundation—request for funding for Digital X-Ray Suite 14. Elgin County Land Division Committee—Notice of Decision—Part Lot D, Concession 10 (Simon) 15, Elgin County—2013 Annual Report 16, West Lorne Optimist Club/West Elgin Recreation Committee—5 km Road Race—September 14th, 9:00 a.m. 17. County of Elgin—Economic Development Newsletter—Summer 2014 18. MMAH—2014 Ontario West Conference—Friday December 12, 2014 RES, NO. 20 Moved by Leatham Seconded by Miller RESOLVED that the above correspondence items numbered 3.4- 18 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-46—Zone Amendment—Hibernia Winery RES. NO.21 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot B, Concession 13 from the `site-specific'Agricultural (A1-95-H)Zone to the"site-specific" July 17, 2014 .....Page 8 of 9 RES. NO. 21 cont'd Agricultural (A1-95)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: CARRIED RES. NO.22 Moved by Miller Seconded by Leatham RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot B, Concession 13 from the'site-specific'Agricultural (A1-95-H) Zone to the"site-specific"Agricultural (A1-95)Zone and shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-46—Zone Amendment—Hibernia Winery DISPOSITION: Carried 2. By-Law No. 2014-47—Agreement—Optimist Club of West Lorne RES. NO.23 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-law to authorize the execution of an agreement between the Municipality of West Elgin and the Optimist Club of West Elgin for the use of municipal property and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Miller Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and the Optimist Club of West Lorne for the use of municipal property be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-47—Agreement—Optimist Club OTHER BUSINESS 1. Council Announcements • Councillor Leatham reported that the Rodney Fire Department had 6 fire calls in June. CLOSED SESSION RES. NO. 25 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239(2)(b) • A proposed or pending acquisition or disposition of land (M.A. s.239(2)(c) • Receiving of advice that is subject to solicitor-client privilege (M.A. s.239)(f) DISPOSITION: Carried A-9 July 17, 2014 .....Page 9 of 9 RES. NO.26 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin do now rise and report DISPOSITION: Carried RISE AND REPORT The Mayor reported that information was received on proposed disposition of land and direction giving to our solicitor. Also, information on personnel matter was discussed and direction given to staff. CONFIRMING BY-LAW RES. NO.27 Moved by Leatham Seconded by Miller RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on July 17th,2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.28 Moved by Miller Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on July 17th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-48- Confirming By-law July 17 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.29 Moved by Aldred Seconded by Miller RESOLVED that this Regular Meeting of Council shall adjourn at 3:45 p.m.to meet again on August 14, 2014, DISPOSITION: Carried These minutes were adopted on the 10 August, 2014 Mayor Clerk � 1b MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN COMMITTEE OF ADJUSTMENT WEST ELGIN COUNCIL CHAMBERS JULY 17, 2014 MEMBERS PRESENT: Chairman Bernie Wiehle, Members: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Norma Bryant Secretary/Treasurer Scott Gawley Administrator/Treasurer Heather James Planner SUBJECT: MINOR VARIANCE.APPLICATION A-312014— MATT&JENNIFER LEVERSAGE Chairman Wiehle called the meeting to order at 9:35 a.m. to discuss the Minor Variance Application of Matt and Jennifer Leversage on Lot 7, Concession 14. The Secretary/Treasurer advised that proper notice had been given under Section 45(5) of the Planning Act. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated that the property is subject to Authority's Development Regulations. The subject lands are situated on the east side of Furnival Road within the Lakeshore Hamlet of Port Glasgow being the west part of Lot 7, Concession 14. The subject lands have an area of 836.1 square metres (0.2 acres), a depth of 30.5 metres (100.0 ft.) and a frontage of 27.4 metres (90.0 ft.). The parcel is occupied by a building used for residential purposes. The lands are zoned Hamlet Residential (HR) in the Township of Aldborough Zoning By-law. Permitted uses include a single unit detached dwelling, converted dwelling, home occupation and accessory use. The owners are proposing to remove an existing single unit detached residential dwelling and replace with a new dwelling unit. The subject lands have access to an open, maintained county road (Furnival Road) through an adjacent municipal right-of- way. The owners will be required to enter into a Limiter{ Services Agreement with the Municipality for access on to Furnival Road. The subject lands are designated `Existing Built Area' in the West Elgin Official Plan. The granting of minor variances is permitted in accordance with Section 10.5.7 of the Official Plan. July 17, 2014....Page 2 of 2 RES. NO. 1 Moved by Leatham Seconded by Miller RESOLVED that the Committee of Adjustment grants the minor variance application from Matt and Jennifer Leversage, located on part of Lot 7 Concession 14, 8622 Furnival Road, to provide relief under Township of Aldborough Zoning By-law 89-8, specifically Section 4.10,to permit the a building or structure with out frontage on a public road, subject to the following conditions: 1. That Section 4.10 Frontage on a Public Road does not apply; 2. That the minimum lot area and minimum lot frontage for the existing lot shall be as exists on the date of passage of this decision, as indicated on Schedule"A"; 3. That a Limited Services Agreement for the lack of frontage on a public road has been entered into between the owners and the Municipality and registered on title; 4. That any future development on the property conforms to the provisions of the Zoning By-law; and 5. That the Decision applies on to the proposed development as indicated on Schedule"A"attached hereto and forming part of this Decision. DISPOSITION: Carried SUBJECT: ADJOURNMENT RES. NO.2 Moved by Aldred Seconded by Miller RESOLVED that this Committee of Adjustment Meeting held under Section 45(5) of the Planning Act be hereby adjourned. DISPOSITION: Carried These minutes were adopted this 14th day of August, 2014. Chairman Secretary/Treasurer [I UNICIPALi Y.OF WEST ELMN NOTICE OF PUBLIC HEARONG APPLICATION FOR MINOR VARIANCE 203 Furnival Road—A-2114 Paul Ad Barrett c/o John Ea Churchill] 203 Furnival Road m Rodney ®ATEiTIME. 9:30 a.m.Thursday,August 14",2014 LOCATION- West Elgin Municipal Building-22413 Hoskins Line-north of the Village of Rodney PURPOSE.- To permit open outdoor storage for a oommeffeW business The subject lands are situated on the east side of Furnival Road within the Village of Rodney being part of Lot 7, Concession B. The subject lands have an area of 0.39 hectares(0.73 acres), a depth of 79.3 metres(260.0 ft)and a frontage of 39.6 metres(130.0 ft).The parcel is occupied by a building used for commercial purposes. The lands are zoned Central Commercial (C9) in the Village of Rodney Zoning Bylaw. Permitted uses include a mix of professional, institutional, retail commercial and highway commercial uses. The owners are proposing to add open, outdoor storage as an accessory use in addition to an existing commercial use. The current C1 zone does not permit open outdoor storage. The subject lands have access to an open, maintained County road (Furnival Road). The owners will be required to enter into a Site Plan Control Agreement with the Municipality to regulate open outdoor storage. The location of the subject lands are on the attached Schedule "A" map_ The variance, if granted, would be subject to such conditions as the Committee of Adjustment deems necessary or reasonable in the circumstances. The subject lands are designated 'Downtown Core' in the West Elgin Official Plan. The granting of minor variances is permitted in accordance with Section 10.5.7 of the Official Plan. THiS 63 A PUBLIC fr EARiNG and you may appear before the Committee at that time, however, if you, a notified party, do not attend the hearing, the Committee can proceed in your absence and you are not enfitled to any further notice of proceedings. WRITTEN COMMENTS may be submitted to the Secretary-Treasurer prior to the hearing. Requests for copies of the decision of the Committee of Adjustment or notice of adjournment of hearing, if any, must be in writing and addressed to the Secretary- Treasurer.ADDITIONAL INFORMATION ralatfng to this application is available between 5:30 a.m. and 4:30 p.m. at the Municipal Building(510)785-0560 from the Municipal Planner, Heather James. DATED AT RODNEY this 21't day of July, 2014. &FIR. La MunIclpalfity of West Elgin pole eft ma Laryan 22413 Hoskins Line Secretary-Trea rer P.O. Box 490 Committee of Adjustment Rodney, Ontario NOL 2CO Telephone: (519)735-0560 Fmc: (519)785-0644 Email. SCHEDULE A W 9 $,l1B4ECT LAND.$ Fal f ,1 e 1f PROPOSED OPEN OUTDOOR 37DRAGE AREA 47Il '6 cv - J !4 ty IYF �h• II4a �i�— �3 �– ,,.na.'."�Sa.d.•ia•,u - 3¢ax"'xcl` E¢r ` ' 1 I . pa u MUNICIPALITY OF WEST ELGIN PUBLIC MEETING ZONING BY-LAW Bhatia Veterinary Professional Corporation C/o Civic Planning Solutions Inc. (David Rowe) DATE R TIME: 9:30 a.m.Thursday,August 10,2014. LOCATION: West Elgin Municipal Building-22413 Hoskins Line north of the Village of Rodney. PURPOSE: To consider a proposed amendment to the Zoning By-law of the Village of West Lorne. The proposed amendment would amend the permitted uses of the Central Commercial (C1) Zone as it applies to lands situated east of the intersection of Main Street and Ridge Street in the Village of West Lorne. The re- zoning would permit an additional commercial use on the parcel, namely, an animal clinic, as well as recognize undersized minimum front yard and side yard setbacks (west side only). The lands are legally described as Lot 38, Registered Plan No. 72. The lands comprise a rectangular-shaped parcel having an area of 793.2 square metres (8,537.9 sq ft) and a frontage of 20.1 metres (65.9 ft) on Main Street. The parcel is occupied by an existing two-storey commercial building and an existing one-storey detached garage. The property was previously used a chiropractic clinic. The location of the property is shown on the attached Key Map. Permitted uses of the C1 zone are a mix of professional, institutional, retail commercial, and highway commercial uses. The existing (Cl)zoning would have to be amended to permit the additional use being requested. The subject lands are designated `Downtown Core' in the Municipality of West Elgin Official Plan. Existing uses which are not otherwise permitted in such areas may be zoned as conforming uses. New uses permitted which are as (or more) compatible with the existing permitted uses or are in keeping with the quality and character of neighbouring conforming uses may also be permitted. ANY PERSON may attend the public meeting and/or make a written or verbal representation either in support of, or in opposition to, the proposed amendment. IF A PERSON OR PUBLIC BODY that files an appeal of a decision of the Council of the Corporation of the Municipality of West Elgin in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Council of the Corporation of the Municipality of West Elgin before the proposed zoning by-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. ADDITIONAL INFORMATION relating to the proposed amendment is available between 8:30 a.m. and 4:30 p.m. at the Municipal Office from the Municipal Planner, Ms. Heather James. THE information and material required under Sections 34(90.1) and 34(90.2) of the Planning Act have been provided and this shall serve as sufficient notice of same under Section 34(10.4)of the Act. DATED AT RODNEY this 81"day of July, 2014. A01� Norma Bryant Municipality of West Elgin Clerk 22413 Hoskins Line P.O. Box 490 Rodney, Ontario NOL 2CO Telephone: (519) 785-0560 Fax: (519) 785-0644 KEY MAP R ' r " r f Y � Lands to be Rezoned y, ANA` �.. H.U. p 0 gg b A e � w � 950 c aA�9 � N I �' � � Q 4 cP V � 2 r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: August 14, 2014 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for June and July, 2014 DISCUSSION: 1. Capital Projects — • Steel beam guiderall and end treatments have been installed on the Carroll Line Bridge west of Graham Road by Royal Fence Ltd. • Colley Road reconstruction (including new "B" gravel base and "A" gravel top coat) has been completed and dust control product applied. • On July 31, West Elgin Public Works took ownership of the new F150 pickup which was ordered through Co-Trac for the replacement of pickup #3. • Also arriving in July was the new Water Customer Service van supplied by McNaughton Dodge Chrysler in Newbury • Graham Road reconstruction ("Hump" removal) is now 90% complete. A total of 85cm was removed at the deepest point (approx. 30cm more than originally planned). The added depth will increase sightlines and provide a smoother transition at the Jane and Munroe Street intersections. All roadwork including excavation, drainage, curbs and asphalt was completed on July 31St. Construction signage and traffic control devices were removed on August 1St, allowing access to Jane/Munroe Street from Graham Road. Remaining work includes sidewalks (scheduled to go in shortly) and landscaping. Note —West Elgin Public Works would like to thank residents and business owners for their patience during the construction phase. The end result will be a safer, more aesthetically pleasing entrance to West Lorne's downtown area. 2. Gravel resurfacing and dust control continued though the month of June. All "A" gravel has now been placed except for Henry Road reconstruction area and 2 small stretches of Downie Line and Pioneer Line. 3. Grass cutting began in early June, with all county roads and intersections being cut first, followed by a single pass down all municipal roads and hand mowing around guiderail. Crews are now making a double cut along the roadsides, daylighting intersections and trimming weeds and brush form behind guiderail. Warm weather and ample moisture have kept mowers busy and operations are expected to continue at a steady pace. 4. Additional operations carried out by public works in June and July included — • Shoulder grading • Sweeping • Tree and stump removal + Sign replacement • Pothole patching • Catch basin/tile drain repair Respectfully Submitted, Reviewed b Le Gosnell Scott Gawley, C A, CG Public Works Superintendent Administrator/Treasurer The Municipality of West ECgin To: The Council of the Municipality of West Elgin From: Recreation Superintendent Jeff Slater Date:August 14 2014 Subject: Monthly Report Recommendation: Receive and file. Introduction: 1. The pool heaters have been installed as previously indicated. They were installed so that they operate in tandem, or can be operated as single units.The diving board arrived mush quicker than indicated and has also been installed. 2. The minor soccer season ended on Cup Day,August 9 2014.The smaller,portable soccer nets have been removed from the parks and have been securely stored for the winter.The Adult soccer continues till early September. 3. Preparations are underway to install the ice in early September.The compressors go on September 12014 and the ice will be ready for the first skate September 15 2014. 4. The drain in the arena parking lot has been scheduled for repair this week or early next week. 5. Preparations for the 5km road race are well underway and the organizers hope to attract between 80 and 100 runners for the event this year. 6. The pool is scheduled to close the last week of August, on the 29th,the Day Camp program is scheduled to end August 22 2014,with the final week of August being used for clean-up. 7. I have no update for the Optimist construction of the Pavilion in Miller Park,except to indicate that the Trillium Grant people required more information,and have been provided with that information. Respectfully Submitted: Reviewed By: Jeff Slater tt Gaw ey, C A GA Recreation Superintendent Administrator,Treasurer C2 j Cae ,V un=pafi'ty of West E4in To: Municipal Council of the Municipality of West Elgin From:West Elgin Recreation Superintendent Jeff Slater Date:August 14 2014 Subject: Purchase of tables for the West Elgin Recreation Center RECOMMENDATION: That Council authorizes the Recreation Superintendent to purchase 34 tables for the Recreation Center at a quoted price of$ 7,848.90 plus applicable taxes as budgeted. DISCUSSION: manufacturer and identical tables as The tables m question are the same ma approved by Council last year when we purchased 10 tables for the Recreation Center.This completes the table replacement and equips the Recreation Center with 44 identical tables. The Recreation Superintendent will continue to work with the clerk to recommend to council a policy for the loan of theses tables to the public. Respectfully Submitted: Reviewed By: Jeff Slater Scott Gawley CP , CGA Recreation Superintendent Administrator, reasurer QUOTE ACKNOWLEDGMENT THIS IS NOT AN INVOICE MITYLITE" Quote Number 407146 18 DURABILITY BY DESIGN Customer Number. 733512 Page: 1 CONTACT NAME SHIP TO JEFF SLATER MUNICIPALITY OF WEST ELGIN Shipping Terms SHIP VIA ORDERTYPE ORIGIN-PREPAID BEST WAY POSSIBLE Regular RECEIVED DATE SALES REP TERMS 713112014 RIM Conard NET 30 QUANTITY ITEM UNITPRICE TOTAL PRICE 34 RT3096BGB1 230.85 7848.9 30 IN X 8 FT BEIGE TEXTURE RECT.TABLE,29 TALL,BROWN BOTTOM&TRIM; BROWN WISHBONE LEGS 08 1 GST PAID AT BORDER CROSSING 392.45 392.45 1 BROKERAGE CHARGE 140.5 140.5 1 FREIGHT CHARGE 939.87 939.67 FREIGHT 0 SALES TAX 0 ORDER TOTAL(USD) $9,321.52 ALL PRICING IN USD FREIGHT IS DOCK TO DOCK DELIVERY The product prices and freight quotes will be honored for 30 days from date of quote. *A Finance Charge of 2%per month(ANNUAL PERCENTAGE RATE 24%)may be charged on all overdue accounts. *Mity--Late reserves the right to charge a 20%re-stocking fee plus freight charges on returned merchandise. *1144--Lice also reserves the right to refuse the return of merchandise that is custom in nature. *Aft sales subject to current warranty. *Customer is responsible for offloading order at delivery time unless otherwise prearranged with the sales representative. Mity-Llte, Inc. 1301 West 400 North,Orem,UT 84057 USA http:iwww.mitylite.com 1800-327-16921801-224-05891 Fox 801-224-6191 c Clef,) 3 X9,98 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: August 14, 2014 SUBJECT: JUNE BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for June, 2014 No. of Permits Issued for Month of June 2014 2013 SFD New/Additions/Reno 2 3 Units Demolitions Storage New/Additions 2 Buildings Demolitions Garages/ New 1 2 Car Ports Demolitions Farm . New/Additions 1 2 Buildings Demolitions Other New 1 Demolitions Septic Permits 2 1 Renovations 3 Estimated Value for Month of June $123,000 $422,300 Permit Revenue for Month of June $ 2,178.05 $2,858.56 No. of Permits issued for year to date 2014 2013 SFD New/Additions/Reno 11 11 Units Demolitions 1 Storage New/Additions 2 3 Buildings Demolitions Garages/ New 3 3 Car Ports Demolitions Farm New/Additions 3 9 Buildings Demolitions Other New/Additions 3 4 Demolitions 1 1 Septic Permits 3 1 Renovations 5 Estimated Value for Year $ 995,212.00 $2,072,019.00 Permit Revenue for Year $ 5,785.31 $12,026.34 DISCUSSION: Inspections completed as requested and in accordance with Act. R ly Su Reviewed by: l oh o ren �tiGawley, C.G. Deputy Chief Building Official Administrator/Treasurer V .a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: August 14, 2014 SUBJECT: JULY BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for July, 2014 No. of Permits Issued for Month of July 2014 2013 SFD New/Additions/Reno 1 3 Units Demolitions Storage New/Additions 3 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 3 1 Buildings Demolitions Other New 3 Demolitions 1 Septic Permits 1 2 Renovations 5 Estimated Value for Month of July $844,000.00 $163,320.00 Permit Revenue for Month of July $ 2,901.25 $1,754.60 i No. of Permits issued for year to date 2014 2013 SFD New/Additions/Reno 12 14 Units Demolitions 1 Storage New/Additions 2 6 Buildings Demolitions Garages/ New 5 3 Car Ports Demolitions Farm New/Additions 6 10 Buildings Demolitions Other New/Additions 3 7 Demolitions 1 2 Septic Permits 4 3 Renovations 10 Estimated Value for Year $ 1,839,212 $2,072,019.00 Permit Revenue for Year $ 8,686.56 $12,026.34 DISCUSSION: Inspections completed as requested and in accordance with Act. R ZN6Kren --' Reviewed by: n Cott Gaw ley, C.G. Deputy Chief Building Official Administrator/Treasurer V w 1yPUNp (� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: AUGUST 14, 2014 SUBJECT: BYLAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for June & July 2014 BACKGROUND: 13- 272 Untidy yard Order issued OPEN 14- 287 Untidy yard Compliant CLOSED 289 Grass Compliant CLOSED 290 Grass Complaint CLOSED 291 Livestock Com liant CLOSED 292 Grass Corn liant CLOSED 293 Untidy yard Compliant CLOSED 294 Burnin Compliant CLOSED 295 grass Complaint CLOSED 296 Untidy yard, grass Compliant CLOSED 299 Grass. debris Compliant CLOSED 300 Grass Compliant CLOSED 301 Burning Letter issued OPEN 302 Untidy yard Compliant CLOSED 303 Grass Order issued OPEN 304 Untidy ard Order issued OPEN 305 Untidy yard Order issued JOPEN 306 Untidy yard Order issued JOPEN Respectfully Submitted, Reviewed by: Norma 1. Bryant, HonBA, AMCT ott GawIey, C A, CG Clerk Administrator/Treasurer 1Y OF � vvpu4 � U w Y n The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: August 14, 2014 SUBJECT. Multi-Year Accessibility Plan, 2014-2016 RECOMMENDATION: THAT Council approves the 2014-2016 Multi-Year Accessibility Plan and post on the municipal website. INTRODUCTION: Under O.Reg 191111 of the Accessibility for Ontarians with Disabilities Act, a Multi-Year Accessibility Plan must be established and posted on the municipal website. DISCUSSION: A Multi-Year Accessibility Policy for 2014 to 2016 has been developed in accordance with the Integrated Accessibility Standards Regulation (O.Reg 191111). The plan outlines the Municipality's strategy to prevent and remove barriers to people with disabilities. This plan must be reviewed every five years. This plan includes progress and goals for: • Accessible customer service; • Integrated Accessibility Regulation; • Information and Communications; • Employment; • Design of Public Spaces (previously known as Accessible Built Environment) provisions will be added, when approved by the Province. It is noted that this plan is available in an accessible format upon request. Respectfully Submitted, Reviewed b Norma I. Bryant, HAM,AMCT Cott Gawley, C. A. Clerk Administrator/T asurer Attachment: 2014-2016 Multi-Year Accessibility Plan qty Ofi v S�aTYM� x • U i v nl � r ? a,Q MUNICIPALITY OF WEST ELGIN MULTI-YEAR ACCESSIBILITY PLAN 2014-2016 1 TABLE OF CONTENTS Introduction......................................................................................................................3 Commitment.................................................................................................................3 Background ..................................................................................................................3 AccessibilityCommittee ...............................................................................................3 Obligations ...................................................................................................................3 Monitorand Review......................................................................................................4 Plancoordination .........................................................................................................4 Timelineand Deliverables................................................................................................5 l Outcomes.....................................................................................................................5 Approach......................................................................................................................5 Timelines......................................................................................................................5 Accessible Customer Service ..........................................................................................6 Integrated Accessibility Regulation..................................................................................7 General ........................................................................................................................7 Information and Communications.................................................................................8 Employment .................................................................................................................9 Accessible Built Environment.....................................................................................10 Communication ..........................................................................................................11 Feedback ...................................................................................................................11 2 INTRODUCTION COMMITMENT The Municipality of West Elgin is committed to removing barriers that prevent people with disabilities from accessing our facilities and services. This Multi-Year Accessibility Plan outlines West Elgin's approach to ensuring that services provided will be done so in an accessible manner. West Elgin will continue to develop inclusive workplace policies and procedures. Our goal is to ensure accessibility for our employees and the public we serve in our services and facilities. BACKGROUND For several years, the Accessibility Committee has been removing barriers through processes outlined in the Ontarians with Disabilities Act (ODA), 2001. This process will continue, however, it will become integrated into the multi-year planning cycles. This process will combine the planning requirements of the Ontarians with Disabilities Act, 2001 and the Accessibility for Ontarians with Disabilities Act, 2005. This combined planning process will be reviewed once every five years or until the ODA, 2001 is repealed. ACCESSIBILITY COMMITTEE The Accessibility Committee is comprised of the Clerk, the Public Works Superintendent and the Recreation Superintendent. The purpose of the committee is to provide advice to Council on the removal and prevention of barriers. OBLIGATIONS This Multi-Year Plan is based upon requirements under the Accessibility for Ontarians with Disabilities Act (AODA).The AODA sets out the roadmap for an accessible Ontario by 2025. It contains standards in the following five areas: • Customer Service • Information and Communications • Employment • Transportation and; • Built Environment 3 The Accessible Customer Service Standard came into effect in 2008. In 2011, under the Integrated Accessibility Regulation, the Province combined Information and Communications, Employment and Transportation. This plan outlines the requirements of the AODA along with projected timelines. An annual status report will be developed that will report on the previous years accomplishments. Annually this plan will be updated to include a review of current barriers. At that time a status report will developed and made available to the public. Once every five years the entire plan will be updated along with a public consultation. MONITOR AND REVIEW This Multi-Year Accessibility Plan will be reviewed and updated at least once every five years. An annual status report will be completed to document the progress and measures taken to implement Vilest Elgin's strategy and meet the requirements under the Integrated Accessibility Regulation. PLAN COORDINATION The Clerk is responsible for the development of this plan, in consultation with the Accessibility Committee. All staff have a role to play in identifying, removing and preventing barriers. Employees who are engaged and knowledgeable are able to incorporate accessibility considerations into their daily business practices. 4 TIMELINE AND DELIVERABLES OUTCOMES • People with disabilities will receive quality goods and services in a timely manner. • People with disabilities will have access to West Elgin-produced information and communications. Alternate formats and communication supports will be made available if original format is not accessible. • A barrier-free recruitment process. • Greater accessibility in West Elgin-owned facilities. • Staff will be able to identify barriers to accessibility and actively seek solutions to prevent or remove them. APPROACH • Develop policies and procedures. • Incorporate accessibility into planning processes. • Train staff • Engage the public in feedback. • Work to remove barriers to employment. • Continue to make facilities accessible and; • Ensure there is access to information and communications. TIMELINES • The development of policies • Developing a multi-year accessibility plan • Purchasing requirements 2013-2014 • Emergency and public safety information • Employment • Training • Feedback process 2015"2016 • Accessible formats and communication supports • Accessible Websites and web content 5 ACCESSIBLE CUSTOMER SERVICE The Municipality of West Elgin is committed to ensuring that all customers receive accessible services in a timely manner. Members of the public will receive an equitable customer service experience that meets their needs, West Elgin will achieve this by: • Reviewing and updating policies to ensure high quality, accessible service. • Embedding accessibility requirements into staff training and orientation materials. • Reviewing customer feedback and taking appropriate action. Progress • Developed Accessible Customer Service Policy (2009) • Alternate formats are available through the Clerk • Customer Service Training to all staff.(2009) • Customer Service Training to volunteers (2009) • Continuing to review and updating policies to ensure consideration of people with disabilities. • Accessible Customer Service Training to new employees • Reviewed Accessible Customer Service Policy and incorporated requirements under the Integrated Accessibility Regulation. (Human Resources Policy HR-8.2) • Updated Accessible Customer Service Training for new staff Goals • Update purchasing policy to ensure that third party contractors are familiar with the AODA and the West Elgin's Accessibility Policy. • Review current processes to receive feedback from the public. • Review current processes on how public can request an alternate format. • Continue to fulfill the needs of residents and customers under the Accessible Customer Service Standard. • File ongoing reports with the Ministry of Community and Social Services 6 INTEGRATED ACCESSIBILITY REGULATION GENERAL The Integrated Accessibility Regulation requires West Elgin to: • Develop policies on how West Elgin will achieve accessibility and meet the requirements of the regulation • Develop a statement of organizational commitment • Develop a multi-year accessibility plan and post an annual status report on West Elgin's website outlining the progress that has been made. • Train staff on the requirements of the regulation and the Ontario Human Rights Code as it pertains to people with disabilities. Progress • Developed County Accessibility policy which describes how West Elgin will achieve accessibility through meeting the requirements under the Integrated Accessibility Regulation. o Integrated Accessibility Standards - Accessibility Policy— HR-8.2 Goats • Review corporate HR policies to ensure they reflect the requirements of the AODA. • West Elgin will prepare an annual status report identifying the progress made in implementing this multi-year accessibility plan. The plan, and annual status report will be posted on the West Elgin's website and be available in an accessible format upon request. • Training will be provided to staff on the Integrated Accessibility Regulation and the Ontario Human Rights Code. This training will be provided to staff on an ongoing basis. Consult with Accessibility Advisory Committee on the Multi-Year Accessibility Plan 7 INFORMATION AND COMMUNICATIONS Information and communications are a large part of West Elgin's daily business. It is because of.this that it so important to ensure that information and communications are created in a way that considers accessibility. West Elgin will follow universal design principles and best practices when developing, implementing and maintaining information and communications strategies. This includes websites, print communications materials as well as face-to-face interactions. West Elgin is committed to ensuring that information and communications are available and accessible to people with disabilities. We will do this by: • Achieving compliance with the Web Content Accessibility Guidelines (WCAG 2.0) to ensure external websites are accessible to people with disabilities. • Developing resource materials for creating accessible documents for common software programs such as MS Word, Excel and PowerPoint. • Ensuring that emergency information, procedures, plans and public safety information is available in alternate formats, when requested. • Developing a training strategy to ensure that staff have the knowledge, tools and technical advice to create accessible materials. Progress • Website Redesign in accordance with WCAG 2.0 (September 2013) • Emergency Plan and related procedures are available in an alternate format, upon request Goals • Training for staff on how to make documents accessible, in accordance with WCAG 2.0 requirements. • Develop resources for staff on making documents accessible • Documents are available in an alternate format, upon request. Staff should ensure that "alternate formats available upon request" is on all print documents. • Educate staff on the need for accessible documents • Review Communications Policy • Develop a strategy of how to ensure existing (pre 2012) documents are accessible or available upon request. • Develop corporate templates 8 EMPLOYMENT West Elgin is committed to ensuring that the process of finding, getting and keeping a job is as inclusive as possible in order to build an effective workforce. It is expected that training will cover a variety of topics, including: • Understanding employer obligations to provide employment accommodations. • How to identify and remove barriers in the workplace. • Enhancing workplace emergency responses through individualized emergency response information and assistance as required. • Revising individual work plans and developing a manager's guide, tools and templates to remove barriers from the recruitment process. Progress • Job advertisements let the public know that accommodations will be provided, upon request. Applicants need to make their accommodation needs known in advance. • Developed workplace emergency response information policy and notified staff. o Emergency Workplace Response for Employees with Disabilities -- HR-8.3 Goals • Amend Accommodations Policy and notify staff • Develop a barrier-free recruitment process to remove barriers from the hiring process. • Reviewing job advertisements and descriptions on a go-forward basis. • Removing barriers from the selection process. All applicants invited to interviews will be asked if they require accommodations in order to participate. • Job advertisements are currently posted in a variety of newspapers and websites. Job advertisements and descriptions will be provided in an alternate format upon request. 9 ACCESSIBLE BUILT ENVIRONMENT West Elgin will strive to ensure that new facilities are designed and built with Universal Design Principles in mind. All building plans will be reviewed by the Accessibility Committee. As part of the procurement process staff are required to consult with a variety of standards and guidelines to determine the most accessible and feasible design choice. On January 1, 2013 the Province of Ontario amended the Integrated Accessibility Regulation (O.Reg 191111) to include the Design of Public Spaces (O.Reg 413112). This section was previously known as the Accessible Built Environment as it relates to exterior spaces. During the development of this plan, the Province released the proposed accessibility requirements for the Ontario Building Code, The Ministry of Municipal Affairs and Housing accepted public feedback on these proposed amendments until March 1, 2013. It is anticipated that these amendments will be included in the Ontario Building Code in 2014. This plan will be updated in 2014 to include provisions as outlined in the Design of Public Spaces and the Ontario Building Code. 10 COMMUNICATION This plan will be available on West Elgin's website, located at www.westelgin.net. A copy of this plan is available by contacting the Clerk. FEEDBACK West Elgin is committed to ensuring accessibility is a reality throughout all facilities and business operations. There is still so much to accomplish, and as we progress, we would like to hear from you. Do you have any thoughts or feedback on what has been accomplished so far? Or ideas on how to plan or how projects could be improved? Please contact us with your questions and ideas. CONTACT Phone 519-785-0560 x 221 Fax 519-785-0644 Mail Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line, PO Box 490, Rodney ON NOL 2C0 Email nbryant @westelgin.net This document is available in alternate formats. 11 C /0 (a V s 1yPUHP 4 d S V Y lrtr The Municipality of West Elgin TO: COMMITTEE OF ADJUSTMENT, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: AUGUST 14, 2014 SUBJECT: MINOR VARIANCE APPLICATION FOR PAUL A. BARRETT CIO JOHN E. CHURCHILL, 203 FURNIVAL ROAD RECOMMENDATION: THAT Committee of Adjustment for the Municipality of West Elgin APPROVE Minor Variance Fife No. A-2114, subject to the conditions on the attached Decision Sheet. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Minor Variance application is to add open, outdoor storage as an accessory use in addition to an existing commercial use on the property. The property is zoned Central Commercial (Cl) in the Village of Rodney Zoning By- law. The C1 zone does not permit open, outdoor storage. The subject lands are situated on the east side of Furnival Road within the geographic Village of Rodney being part of Lot 7, Concession 8. The subject lands have an area of 0.31 hectares (0.78 acres), a depth of 79.3 metres (260.0 ft) and a frontage of 39.6 metres (130.0 ft). The parcel is occupied by a building used for commercial purposes. The location of the subject lands are on the attached Schedule "A" map. The subject lands have access to Furnival Road an open, maintained County road. The owner will be required to enter into a Site Plan Control Agreement, as a condition of the Minor Variance to regulate open outdoor storage on the property. SUMMARY/CONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 60 metres of the properties; no concerns were raised. Section 45(1) of the Planning Act gives the authority of granting minor relief from the provisions of the Zoning By-law to the Committee of Adjustment. Such relief can only be granted if the Minor Variance passes four tests. If the Committee is not satisfied on all four tests, then the Minor Variance cannot be approved. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application maintains the intent and purpose of the Official Plan and Zoning By- law and is not expected to have an impact on surrounding property owners, the environment, or municipal functions. am of the opinion that the application satisfies the four tests, constitutes good land use planning, and should be approved. DISCUSSION: Provincial Polic y Statement Under Section 3(5) of the Planning Act, the Municipality shall be consistent with matters of provincial interest as set out in the Provincial Policy Statements (PPS). .Settlement Area, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Upon review of the applicable PPS policies, the proposed development is consistent with the PPS. Four Tests of the Minor Variance 1. Does the variance maintain the Intent and purpose of the Municipality of West Elgin Official Plan? Yes. Commercial uses are permitted in the `Downtown Core' designation. Open outdoor storage will be an accessory use to the primary use of the property, that being the retail sale of commercial items. With the exception of open outdoor storage, the application does not contravene the Local Official Plan policies. 2 Does the variance maintain the intent and purpose of the Village of Rodney Comprehensive Zoning By-law 89-10? Yes. Commercial uses are permitted in the Central Commercial (C1) zone. With the exception of open outdoor storage, the application complies with all remaining Hamlet Residential (HR) zone provisions. 3. Is the variance requested desirable for the appropriate and orderly development and use of the lands and buildings? Yes. The variance will enable the owners to maximize the value and use of the property, in accordance with the Official Plan policies and Zoning By-law provisions. As a condition of the Minor Variance, the owners will be required to enter into a Site Plan Control Agreement with the Municipality to regulate the use of open outdoor storage. The property has had a long standing commercial use with open outdoor storage as an accessory use; however, open outdoor storage was never recognized as an accessory use. The variance will not impede the function of the lot. 4. Is the variance minor in nature? Yes. The meaning of 'minor' is not based on a specific number, where a difference of a number of feet determines whether or not the development is acceptable. It is more appropriate to base this test on the degree of potential impact on neighbouring property owners; the environment; and the municipal, County, or provincial functions. The open outdoor storage area will be limited to the existing occupied area. The Site Plan Control Agreement will regulate the open outdoor storage use, which will mitigate impact to neighbouring property owners. The impact from the proposed variance is negligible with respect to the environment and municipal functions. Respectfully Submitted, Reviewed by: Heather .dames, MCIP, RPP Scott Gawley, C. .A., C.G.A. Planner Administrator/Treasurer SCHEDULE"A" SUBJECT LANDS Am Tp - , _ ,—,` ^ =� ,,,,:�,� �:�1�`+�.1 Sf�� i�a.er��ri�r.�'iC_�arc1�C �.�,;� . • , PROPOSED OPEN OUTDOOR �. STORAGE AREA J � 6w+tc1C . NORTH COMMITTEE OF ADJUSTMENT FOR THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN DECISION SHEET Application No. A-2114 Date of Hearing: August 14,2014 Owner/Applicant: Paul A.Barrett Legal Description: Part of Lot 7,Concession 8,Municipality of West Elgin(geographic Village of Rodney) Municipal Address: 203 Furnival Road Lot Description: Frontage +1-39.6 m(130.0 ft) Depth +1-79.3 m(260.0 fl) Area +1-0,31 he(0.78 ac) In the matter of Section 45(1)of The Planning Act R.S.O 1990,the Village of Rodney Comprehensive Zoning By-law 89-10,and an application for minor variance. The purpose of the Minor Variance application is to add open, outdoor storage as an accessory use in addition to an existing commercial use on the property.The property is zoned Central Commercial(Cl)in the Vlllage of Rodney Zoning By-law.The C1 zone does not permit open,outdoor storage. The application is hereby()refused or(x)granted subject to the following conditions: 1, That maximum area for accessory open outdoor storage shall be as existed,as indicated on Schedule'A'; 2. That a Site Plan Control Agreement for accessory open outdoor storage has been entered into between the owner and the Municipality; 3. That any future development on the property conforms to the provisions of the Zoning 9y-law;and, 4. That the Decision applies only to the proposed development as indicated on Schedule 'A'attached to and forming part of this Decision. Reasons: 1. The variance maintains the intent and purpose of the Official Plan. 2. The variance maintains the intent and purpose of the Zoning By-law. 3. The variance requested is desirable for the appropriate and orderly development and use of the lands and I buildings. 4. The variance is minor in nature. WE,the undersigned,concur in the decision and reasons given for the decision of the Committee of Adjustment for the Municipality of West Elgin this 14th day of August 2014. Present Absent Chairman and Committee Member, ( ) ( ) Bernard Wiehle Committee Member,Dugald Aldred ( ) ( ) Committee Member,Mary Bodnar ( ) ( ) Committee Member,Richard Leathern ( ) ( ) Committee Member,Norman Miller ( } ( ) —_—CERTIFICATION OF COMMITTEE'S DECISION*#***`*}##}#}#}#}*### I, being the Secretary-Treasurer of the Committee of Adjustment for the Municipality of West Elgin,certify that this is a true copy of the Committee's decision of the 10 day of August 2014. Secretary-Treasurer Date ##«#}#«}#*`—NOTICE OF LAST DATE OF APPEAL«*.*",###`#}}**#}#**##«#....« NOTICE IS HEREBY GIVEN THATTHE LAST DATE FOR APPEALING THIS DECISION TO THE ONTARIO MUNICIPAL BOARD IS THE 3 R1 DAY OF SEPTEMBER 2014. (SEE INFORMATION ON REVERSE OF THIS FORM) ***************`#„`###`*}NOTICE THAT NO APPEALS HAVE BEEN RECEIVED**********}*}"*«'"`"" This is to certify that no appeals have been received. Secretary-Treasurer Date C to C � in Y , ae fi 2 'T89.B' The Municipality of West Elgin TO: PLANNING ADVISORY COMMITTEE, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: AUGUST 14, 2014 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR BHATIA VETERINARY PROFESSIONAL CORPORATION CIO CIVIC PLANNING SOLUTIONS INC. (DAVID ROWE) i RECOMMENDATION: THAT Planning Advisory Committee for the Municipality of West Elgin recommend to the Council of the Municipality of West Elgin APPROVAL for Zoning By-law Amendment File No. P6114, subject to the provisions on the attached By-law. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the 'Zoning By-law Amendment application is to amend the Central Commercial (Cl) zone of the Village of West Lorne Comprehensive Zoning By-law 89- 20 to permit an additional commercial use, specifically an animal clinic on the subject lands, as well as recognize an existing undersized minimum front yard and side yard setbacks (west side only). The minimum front yard depth and side yard width in the C1 zone is 6.0 metres (19.69 ft) and 4.5 metres (14.76 ft); the existing front yard depth is 5.84 metres (19.18 fit) and the existing side yard width (west side) is 3.42 metres (11.22 ft). The property was formerly used as a chiropractic clinic. The subject lands are situated on the south side of Main Street within the geographic Village of West Lome, being Lot 38 in Registered Plan 72. The subject lands have an area of 793.2 square metres (8,537.9 sq. ft), a depth of 40.0 metres (131.2 ft) and a frontage of 20.1 metres (66.0 ft). The parcel is occupied by a building used to be used for commercial purposes. The subject lands have access to an open, maintained County road (Main Street). The location of the subject lands are on the attached Key Map. SUMMARYICONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Settlement Area, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: Upon review of the applicable PPS policies, the proposed Zoning By-law Amendment is consistent with the PPS. Municipality of West Elgin Official Plan The subject lands are designated Downtown Core in the Municipality of West Elgin Official Plan. The Downtown Core permits a variety of uses that serve the day to day needs of residents. A veterinary clinic is a permitted use. Conclusion: The proposed Zoning By-law Amendment conforms to the Municipality of West Elgin Official Plan. Village of West Lorne Comprehensive Zoning By-law 89-20 The subject lands are zoned Central Commercial (C1) in the Village of West. Lorne Zoning By-law. The C1 zone permits a mix of professional, institutional, retail commercial and highway commercial uses that serve the day to day needs of residents. The proposed veterinary clinic would be an appropriate use for the subject lands as the use is complimentary to the surrounding commercial businesses and residential neighbourhood and is similar to the former use, that being a chiropractic office. In the proposed amending Zoning By-law, the following provisions are proposed: Animal clinic is a permitted use, in addition to all other C1 permitted uses; • Minimum front yard depth shall be 5.0 metres (16.4 ft) for the existing 'Main Building'; Minimum side yard width shall be 3.0 metres (9.8 ft) for the existing `Main Building'; and, Minimum Off-Street Parking Spaces for `clinic' use shall be a total of four (4) spaces. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP op �III r p I I f_ E U F yJt4 J tS p �M1Z t.. Z E 4t / oe 0 �. `Y/ C 1 ` L A �R VI � e� u y NPVye ( Q a^1 s N Q } e a � n The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: AUGUST 14, 2014 SUBJECT: PROPOSED CONSENT APPLICATION FOR PAREZANOVIC FARMS CIO MICHAEL PAREZANOVIC RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed Consent application, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained lands; b) That septic system review for the severed lands has been completed; and, c) That Municipal drain re-apportionments (if required) have occurred. BACKGROUND: An application for proposed severance was submitted to the Municipality by Parezanovic Farm Inc. (c/o Michael Parezanovic). The applicant is requesting the severance of a 0.6 hectare (1.4 acre) piece of land, legal description as Part Lot 9, Concession 8, on the south side of Queens Line, in the geographic Township of Aldborough, and known municipally as 22939 Queens Line (as shown on the attached Key Map). The proposed severed lands are zoned General Agriculture Special (A1-69) in the Township of Aldborough Zoning By-law No. 89-8 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to permit the severance of a surplus farm dwelling. The proposed severed lands have an area of 0.6 hectares (1.4 acre) and a frontage of approximately 76.2 metres (250.0 ft) along Queens Line. The proposed severed lands will contain a house, private well and private septic system. The proposed retained lands have an area of 15.0 hectare (37.0 acre) and has frontage along Queens Line. The proposed retained lands will be vacant. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Prime Agricultural Area, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: Upon review of the applicable PPS policies, the proposed Consent application is consistent with the PPS. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula, The subject lands, which is 15.5 hectare (38.4 acre) is undersized due the railway corridor severing this parcel in half and a previous surplus farm house severance. The subject lands are however consistent in size in comparison to other lots that have been severed by the same railway corridor in the area and therefore, the proposed severance is appropriate. Conclusion: The proposed Consent application conforms to the Municipality of West Elgin Official Plan. Township of Aldborou hq Comprehensive Zoning By-law 89-8 The subject lands are zoned Al-69 — General Agriculture Special. The Al-69 zone permits a minimum lot area of 15.0 hectare (37.1 acre) due to a previous surplus farm house severance from the property. A Zoning By-law Amendment is required to rezone the proposed severed parcel to permit the severance of a surplus farm dwelling and to rezone the proposed retained parcel to prohibit residential uses and to permit a reduced minimum lot area of 15.0 hectare (37.1 acre). Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner AdministratorlTreasurer 9 a KEY MAP PY Lo£9,Concession VIII Municipality of Wosf Elgin(Aldborough) ioNING N Aa RIOIJ TL,RAL n SPE L RUB D-NT tR O RR; itU_RE31O NTIALTI— 1x! RR3 BIJRAr-RESIDL`NTIAI TI�IRVC- R" I '10 PI ��v 'i r{7yj��3,A� �s'R��y .k..r��_ e�i_ ♦�1_4� 33`_0 -��1 il:'• Abp r LQT f3 �5.d-he- LOT 9- d�7��r'� LOT 10 j Q d?1� Ocbmoessto 3i11 - c: I fi y f E y, �R�1 _.IF� S- 3 � �T'.-,.., _ �Z lY'+y rMf'SiSr-t•��- - �iv4"3'..i RM y F _ pi 02o:2U06 aj�n'�.''.�i, t`S,y? *•CK J l t. 41�iti f..a Fi �a'y gym— LANDS TO Be RETAINED L u.11y, L LANDS T49E CONVEYE❑ V nPVC S� 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: August 14, 2014 SUBJECT: Anti-Wind Turbine Business Plan RECOMMENDATION: THAT this report be received and further be presented to the Deputy-Minister of Environment at the Association of Municipalities of Ontario Annual General Meeting and Annual Conference, August 10, 2014 at 12:00 pm. BACKGROUND: On October 24, 2013, Council passed a resolution to be an unwilling host for wind turbines in the Municipality of West Elgin with reasons. Council held a public meeting on September 25, 2013 where numerous reasons were provided by the public against wind turbines in the Municipality. The main reasons given in the responses are: • Concern about property values • Health Issues • Noise Pollution • Loss of farmland and split fields • Adverse effects on nature and animals • Wind turbines unreliable, inefficient • Higher hydro rates • Concern that the Municipality has little say on Wind Turbine Projects • Neighbours against Neighbours • Decommissioning Wind Turbines at the end of their useful life's • Benefits a few with leaseholds • Do we really need Wind Turbines at this time — based on current surplus • Affecting the Landscape of West Elgin • Quality of Life • Concern about set-backs • Fire fighting of Turbines • Concern about the amount of actual Property Tax Revenue generated The Provincial Government announced in 2013 that municipalities would be providing greater input on Wind Turbines projects in their Municipality. BUSINESS PLAN: The Municipality has received contact from numerous wind turbine companies which have expressed an interest in the Municipality. Council, acting upon the interests of the majority of municipal residents, have decided to present a business plan to the Ministry of Environment on why wind turbine developments are not appropriate in the Municipality. Reason #1 —Tourism The Municipality of West Elgin offers several diverse tourism options that attract travellers from all over the province and country. Port Glasgow offers a 84 slip marina, public beach, a nearby small private airstrip and 4 nearby trailer resorts, catering to fisherman and vacationers looking for a serene vacation destination experience. I The municipality has several farm owners who have been shifting their farm businesses to coincide with the county's local food movement. Roadside markets, u-pick fruit and vegetable fields and farm tours have become increasing popular as consumers desire to eat locally and understand how their food is produced. The. municipality's first winery has received approval from Council and is anticipated to open by 2015. This winery will provide an opportunity for visitors to participate in the grape harvest and provide tours of the vineyard. Conclusion: Tourism serves an integral part of the economy and culture of the municipality that would be lost should a wind turbine development be established. Reason #2 -- Economic Development There are several exciting, up and coming economic development opportunities for the Municipality of West Elgin. Seaside Developments, which is famously known for such commercial developments as Black Dog Village Pub and Bistro, is proposing a 394 unit condominium development with 5,000 square feet of commercial business opportunities in Port Glasgow. This development is intended to invigorate the municipal economy by providing many economic benefits including much needed housing stock and housing diversity, construction employment opportunities, tax revenue, commercial opportunities and spin-off business opportunities. This development is nearing completion to the draft approval of plan of condominium phase. Small, entrepreneurial businesses have been flourishing in the municipality. A variety of businesses such as artisan, tradesperson's shops, light manufacturing and crafters are investing in the municipality. The municipality also has three, fully serviced commercial industrial areas that provide Greenfield development. While providing a friendly rural environment with close proximity to the 401 corridor midway between Windsor and Toronto, the Municipality offers the right balance of industrial competitiveness and community. Conclusion: Economic development is integral to the growth and survival of the Municipality of West Elgin and this will be negatively impacted should a wind turbine development be established. Reason #3 — Natural Beauty The municipality, which is geographically comprised of agricultural lands, quaint villages and beautiful Lake Erie shoreline, offers natural beauty to residents and visitors second to none. Elgin County has approximately 14% forest cover. The municipality is home to the Carolinian Forest and endangered species such as the grey rat snake and eastern fox snake. Significant bird and butterfly colonies use the municipality as a migratory route. The municipality and the West Elgin Nature Club have commenced a Pilot Vegetation Management Project on Grey Line in 2014. The project requires the cutting of vegetation along the municipal road allowance of Grey Line. The goal of this project is to timely cut grasses twice in the season to encourage the growth of native wildflowers to ensure they are available to many economically- important insect pollinators (such as bees, butterflies, beetles and flies) throughout the summer when they are actively seeking nectar to build up energy for their reproductive needs and provide a source of nectar for migrating butterflies such as Monarchs. The agricultural areas have numerous rivers and streams, natural gullies, flood plains and ravines. Many of these natural features are associated with significant natural heritage features that the municipality strives to protect. Our picturesque farmlands where the majority of residents reside provide stunning, unaltered views of farmlands and sunsets that neighbouring municipalities have lost as a result of wind turbines dotting the countryside. Conclusion: Natural beauty defines and characterizes what the Municipality of West Elgin has and this will be lost should a wind turbine development be established. Respectfully Submitted, Reviewed by: Heather Jame , MCIP, RPP R. Scott ey, . A., C.G.A. Planner Administrator//Treasurer Municipality of Dutton Dunwich The Corporation of the Municipality of Dutton Dunwich July8,2014 Ontario Energy Board P.O.Box 2319 2300 Ybnge Street Toronto,ON M41?1E4 Re: EB-2014.0053 At the Municipality of Dutton Dunwich Council meeting:held on June 25`h,Council received the attached communication from the Municipality of Bayham and the Town of Aylmer. Dutton Dunwich Council supported the actions of the Municipality of Bayham and the Town of Aylmer and resolved: Resolution#2014.11,03 MOVED by Purcell and SECONDED by Fleck THAT Council of the Municipality of Dutton Dunwich supports the actions of the Municipality of Bayham and resolve the following actions betaken with respect tb the Municipality of Bayham's resolution from it meeting held on May 15,2014 about the Ontario Energy Board Case No. EB 2014- 0053 wherein the Natural Resource Gas Limited(NRG)has reciuested to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fulfill Its contract with Union Gas Limited: a) THAT the Municipality of Dutton Dunwich Council supports the Municipality of Bayham's resolution,as stated: b) THAT the Ontario Energy Board be advised that the Municipality of Dutton Dunwich Council is of the opinion that the NRG not be granted permission to recover,from customers,the penalty costs associated with NRG's failure to fulfill the obligations.of its contract to Union Gas Limited;and further c) THAT a copy of this resolution be forwarded.to Elgin County and all lower tier municipalities in Elgin County. The motion is CARRIED. Yours truly, ti. ne.5pe a an CAO/Clerk cc: County of Elgin Municipality of Bayham Municipality of Central Elgin Town of Aylmer Township of Malahide Township of5outhwold 199 Currie Road, P.O. Box 329 Dutton, Ontario NOL 1JO Municipality of West Elgin P 519.762.2204 F 519.752.2278 www.duttondunwich.on.ca twitter@DuttonDunwich 1 � gage 1 04 ' . Municipality of Ba harms. Ad t� a:: P.O.Box 16%9344 Plank Road, S=Mrd%iffe,Ontado NQJ IYfl Td:(51 q).866.5521 ■ Fax(5 19)866-38M etltaili bayliva @baybam.on.ca May 20, 2014 Ontario Energy Board P.O. Box 23i9 2300 Yonge Street Toronto, Ontario, Canada lM4P 1#4 RE:EB-26140093 Please be advised.that at the regular meaUng;of the Municipality of Bayham Council, held May 151 2014, the following molutianwas passed: WHEREAS NaWral Resource Gas Limited(NRG),which has a Franchise Agreement to provide natural gas to the majority of-the residents serviced with natur.W gas in the Munlolpalfity of Bayham and surrounding areas,has made application to the Ontario Energy Board to recover from its ratepayers costs assodated with servicing consumers with natural gss; AND WHEREAS based on actual and forecast natural gas prices for the April 2013 thraough.Mart h 2014. the NIRG Purchased Gas Commodity Variance Account(PGCVA) balance and the Ontarb Energy Board dedislon and Interim Order have resulted in an average residential customer rate Increase of approximately$280 a year, AND WHEREAS as outlined In the Ontario Energy Board Act, 1998 S.O. 1998, CHAPTER 1.5 SCHEDULE 8,Section 2(2)the Ontario Energy Board, In carrying out Its responsibilities under this or any other Act in relation to gas;shall be guided by the following objectives. To protect the interests of consumers with respect to prices and the reliability and quality Of gds service; AND WHEREAS the Notice in Appendix'C'to Ontario Energy Board Case No.2014 0053 submitted by NRG states. 'NRG is permftfed to recover what 4 pays.for ft purchase of gas plus any costs reasonably associated with this purchase NOW THEREFORE BE IT RESOLVED THAT the Gounoll of the Municipality of Bayharn direct staff to submit a'letter of comment'to the Ontario Energy Board-Case No. EB 2014-0.053 regarding Natural Resource:Gas Limited(NRG)request to recover from customers the costs of natural gas purchases made by NRG in February 2014 in order to fultill its contract with Union Gas Limited. AND THAT the'Wet of comment'highlight the Council of the Municipality of Sayhem position that NRG not be granted permission from the Ontario Energy Board to recover, from customers,the penalty costs associated with NRGs failure to fulfill the obligations of Councils 201`k Action Item# Resolution# Its contractto Union Gas Lhited whit due prudence as evidenced by the facts#hat: €. the penalty costs associated with the purchase:of gas are a resuit of poor contrect management.and are not'reasonabie'tc.be passed ontd customers; IL the April 1,2014 t)ecision and Criterfm Orderof'Ihe Ontario onengy Board noted that: acted Imprudent.1y during the.past winter bec Gass it did not take any pre-amptive action to m€dgate the shortfall in Its banked gas account'; iii. Qritarto i=nergy Board sfeff suomltted that a prudent utili#y aperat ar would have begun to mitigate:the variance;In lls.banked gas smunt esNy in the Onter,by making Incremental gas purchases with a view to spread slot ges purchases over the winter and thereby diversify the risk assoclated.with these.incr+emantal purchases; AND THAT a copy of,this resolution be forwarded to Elgin County and all lower filer mttnidpalitles:In.Elgin County,requestingthe some to submit a'Utter of cammenV ta.the Omen 1 Enargy Board stating.the position that NRG not be.granted permissfort to.recover,: from customers,the penalty costs associated with NRG's failure to fulfil the obligetbrns of its contract to Union Gas.Limited. Thank you for your attention to this matter. If you require additional Information,please do not hesitate to cantactme afthe undersigned. Regards,. d.m strator Ae IQSN� :pntario,.Cana.da The Corporation of the Town of Aylmer 46 Talbot Street,West,Aylmer,Ojntano N5H 117 - y Office:519-773-316.4 Fax;519 765=1446 Proud Heritage.Bright Future, wwwaylmenca June 3 2014 Ontario Energy Board P.O. Box 2319 23001fonge Street Toronto ON M4P 1 E4 RE: EB-2014-0053 At the Aylmer Town Council meeting held on June 2, 2014, Town Council received the attached communication from the.Municipality of Bayharn. Town Council supported the actions of the Municipality of Bayhem, and resolved: Resolution.No.2417,14 Moved by Councillor Oslach and seconded by Councillor Vandermeersch: That the following actions be taken with respect to the Municipality of Bayham's resolution from its meeting held on May 15, 2044 about the Ontario Energy Board Case No.EB 2014-0053 Wherein the Natural Resource Gas Limited(NRG) has requested to recover from customers the costs of natural gas purchases made by.NRG in February 2014 in order to fulfill its contract with Union Gas Limited: (a) That the Town of Aylmer Council supports the Municipality of Bayham's resolution; as stated; (b) That the Ontario Energy Board be advised that the Town of Aylmer Council is of the opinion that the NRG not be granted permission to recover, from customers, the penalty costs associated with NRG's failure to fulfill the obligations of its contract to Union Gas Limited; and further.; -Z- (c)-That a copy of this resolution be forwarded to Elgin County and alli lower tier mu.nicipalitlss in Elgin Odunty. The motion is Carried; Sincerely, Nancie J. Irving, CMO Clerk, Town of Aymler Attach cc County of Elgin Municipality of Bayham Municipality of Central Elgin Municipality of Dutton/lunwich Township of Malahide Township of Southw.old Municipality of West Elgin � ^a 199 Currie Raad Municipality of Dutton ON NOL 1Jt) Dutton Dunwich Phone: (519)762-2204 Fax. (519)762 2276 NOTICE OF SITTING OF COURT OF REVISION Dutton Dunwich Municipal Council adopted the report on the McEachren Drain, dated: 24.tune,2014; on Wednesday; July 9,2014, by provisional By-law No. 2014-33 (copy attached hereto.). The drainage.works as therein indicated and set forth is hereby authorized and shall be completed in accordance therewith. Notice is hereby given that.a Court of Revision will be held at the Municipality of Dutton Dunwich offices, 199 Currie Road, Dutton, Ontario, on the 13'h day of August,2014 at approximately 7:20pm to hear any owner of land, or, where roads in the local municipality are assessed,any ratepayer, who complains that his or any other land or road has been assessed too high or too low or that any land or road that should have been assessed, has not been assessed., or that due consideration has not been given or allowance made as to type of use of land, who personally, or by his agent,has given notice inwritin b 10 days rior Au ust 31d 2414 to the Court of Revision to the clerk of the Municipality of Dutton Dunwich'that he considers himself aggrieved for any or all such causes. And further, under section 48 of the Drainage Act, any owner of land or any public utility affected by a drainage works, if dissatisfied with the report of the engineer on the grounds that, (a) the benefits to be derived from the drainage works are not commensurate with the estimated cost thereof; (b) the drainage works should be modified on grounds to be stated; (c) the compensation or allowances provided by the engineer are inadequate or excessive; (d) the engineer has reported that the drainage works is not required, or is impractical, or cannot be constructed, may appeal to the Tribunal, and in every case a notice of appeal shall be served within 40 days of the mailing of the Provisional By-Law. The appropriate appeal forms may be obtained at the Municipality of Dutton/Dunwich offices, Dated at the Municipality of Dutton Dunwich this 15`h day of July, 2014, Laurie Spenc annerman, CAOIClerk Ministry of Agriculture, Ontario Food and Rural Affairs By-law fir Municipalities Not Within Regional Municipality, the County of Oxford or The District Municipality of Muskoka — Form 5 Drainage Act, R.S.O. 1990; c. D.1.7,subs.45(1) Drainage By-law Number 2014-33 A by-law to provide for a drainage works in the Mu_ nicipality_ of Dutton/Dunwich Whereas the council of the Municipal ty of Dutton 1 Dunwich has procured a report under section 4 and 78 of the Drainage Actfor the construction and improvement of the Main Drain and Branches "D" and "E" of the WEE ehren Drain drain; And whereas the report dated 201 .4/06/24 has been authored by S riet.Associates and the attached report forms part of this by-law; - And whereas $70,160,00 is the amount to be contributed by the Munici ality of .Dutton/Dunwich for the drainage works; And whereas(Complete this clause only if other municipalities are being assessed a share of-the cost of the project), $22,5.99.00 is being assessed in the Municipality -_ of West Elgin is being assessed in the of is being assessed in the of is being assessed in the of And whereas the council is of the opinion that drainage of the area is desirable; Therefore the council of the Municipality of Dutton/Dunwich pursuant to the Drainage Act enacts as follows: f. AUTHORIZATION The attached report is adopted and the drainage.works is authorized and shall be completed as specified in the report. 2. BORROWING The Corporation of the Municipality of Dutton/Dunwich may borrow on the credit of the Corporation the amount of$70,160-00 being the amount necessary for the construction and improvement of the drainage works, This project will be debentured 0176E(2017106) m Queen's Printer for Ontario,2012 Oispanible an fransais Page 1 of 3 3. DEBENTURES) The Corporation may issue debentures)for the amount borrowed less the total amount of.. (a)grants received under section 85 of the Drainage Act, (b) monies paid as allowances; (c)commuted payments made in respect of lands and roads assessed with the municipality; (d)money paid under subsection 61_(3)of the Drainage Act and (e)money assessed in and payable by another municipality. 4. PAYMENT Such debentures)shall b made payable within 5 years from the date of the debenture(s)and shall bear interest at a rate not higher than 2%more than the municipal tending rates as posted by Infrastructure Ontario on the date of sale of such debenture($). (1)A special equal annual rate sufficient to redeem the principal and interest on the debentures}shall be levied upon the lands and roads as shown in the schedule and shall be.collected in the same manner and at the same as other taxes are collected in each year for 5 years after the passing of this by-4aw. (2)For paying the amount $47;601.00 being the amount assessed upon the lands and roads belonging to or j controlled by the municipality a special rate sufficient to pay the amount assessed plus interest thereon shall be levied upon the whole rateable property in`the Municipality. of Dutton/Dunwich in each year for 1 years after the passing of this by-law to be collected in the same manner and at the same time.as other taxes collected. (3)All assessments of $5,00.0,00 or less are payable in the First year in which the assessments are imposed. G. SCHEDULE OF ASSESSMENTS OF LANDS-AND ROADS In the Municipality of Dutton/Dunwich Property Description EqualAnnual Rate Lot or Part!of No. Concession Geographic Township Parcel Roil Na. to be Imposed 1 1 Dutton/Dunwich 3429000004-02000-0000 $5,488.00 1 1 Dutton/Dunwich 3429000004-02100-0000 $2,541.00- 2,54].00 1 1 Dutton/Dunwich water dept. $939,00 1 2 Dutton/Dunwich 3429000004-04600-0000 $5,284.00 2 Dutton/Dunwich 3429000004-04700-0000 $562.00 1 3 Dutton/Dunwich 3429000004-07900-0000 $247.00 1 3 Dutton/Dunwich 342900000.4-07800-0000 $13:00 1 3 Dutton/Dunwich 3429000004-07910-0000 $10.00 2 3 Dutton/Dunwich .3429000004-08100-0000 1 $165.00 Celtic Line Dutton /Dunwich $10,424.00 Duff Line Dutton/Dunwich $91.00 Dunborough Road Dutton/Dunwich $21,837.00 Total $47,609.00 0176E(2012106) PORe2of3 6. CITATION This by-law comes into force on the passing thereof and may be cited as the McEachren Drain& Branches "D"&"E" First reading 2O14/07/.09 by-law", Second reading .2014/07/09 Provisionally adopted this 9 day of JUly 2014 Name of Read of Council(Last, First Dame) Signature McWitliam, Cameron Name of Clerk(Last, First Name) Signat re Spence Bannerman, 1-4u.rie. Third reading Enacted this day of 201.4 Name of Head of Council(Last, First Name) Signature MdWilliarn, Cameron Name of Clerk(Last,First Name) Signature Spence Bannerman, Laurie cleric of the Corporation of the Municipality of Dutton/Dunwid certify that the above by-law was duly passed by the council of the Corporation and is a true copy thereof. Name of Clerk(Last, First Name) Signature Spence Bannerman, Laurie 0176E(2012106) page 3 of 3 Page 1 of 1 Norma Bryant From: East Village Animal Hospital [evahl777 @gmail.com] Sent: July-15-14 9:54 AM To: sgawley @westelgin.net; vicki @glencoeanimalshelter.com; nbryant @westelgin.net; ian.mccallum@sunmedia.ca Subject: Attn. West Elgin Council - Re.The Chronicle"roaming cats" Dear Members of West Elgin Council, The Chronicle article, regarding residents frustrated with roaming cats,was brought to my attention yesterday. It was printed and brought into our animal hospital, and also e-mailed to me, by concerned folks in the animal welfare industry. I was hoping to discuss some affordable &humane options with you. The East Village Animal Hospital has a"Feral Cat" program, made possible by a donation from private citizens & a London area animal rescue organization. This has enabled trappers, rural property owners, and neighbours to access extremely affordable spay/neuter/rabies services for trapped roaming cats. Once vaccinated, fixed, and provided with volunteer feeding station/outdoor shelter(resembles a small discrete doghouse)these cats often cease to exhibit the behaviors Mary Lockhart and Deb Campbell have valid concerns about. The screeching, searching for food in garbage, even the roaming to explore and hunt is lessened. What a wonderful resource West Elgin is already providing residents,by offering live traps on loan! And having a shelter ready and willing to take some of the un-owned animals and find them new families. You're on the right track, and we would be happy to assist or be a resource for the rest of this problem solving plan you're working together on. Thanks very much, L=60 Ristmae EVAH - East Village Animal Hospital Manager 1777 Dundas Street, London, ON 519-455-3824 evah1777e,amaiI.com Can you imagine having to euthanize your pet because you can't afford to find out what's making her sick?Learn how you can help low-income families avoid this heart break: https://www.g iveffect.o rg/campaigns/218-vete ri na ry-ca re-fo r-pets-of-low-income-f_am it i es?ref=1 15/07/2014 AHalton Legislative and Planning Services Office of the Regions! Clerk 1151 Bronte Road Oakville ON L6M 3L1 �. Email: Region alClerk halton.ca VIA EMAIL July 11, 2014 The Honourable Michael Chong, MP, Wellington-Halton Hills The Honourable Lisa Raiff, MP Halton Mike Wallace, MP, Burlington Terence Young, MP, Oakville Eleanor McMahon, MPP, Burlington Indira Naidoo-Harris, MPP, Halton The Honourable Kevin Flynn, MPP, Oakville Ted Arnott, MPP, Wellington-Halton Hills Association of Municipalities of Ontario (AMO), Pat Vanini All Ontario Municipalities Please be advised that at its meeting held, Wednesday, July 09, 2014 the Council of the Regional Municipality of Halton adopted the following resolution: RESOLUTION: Protection of Public Participation Act, 2014 (Bill 83) WHEREAS Bill 83, Protection of Public Participation Act, 2014, being "An Statutory Powers of Procedure Act in order to protect expression on matters of public interest' (hereinafter"Bill 83"), was introduced into the Provincial Legislature in June 2013; WHEREAS Bill 83 was introduced by the government out of concern that Strategic Lawsuits Against Public Participation (SLAPP), being lawsuits brought before the court by one party against another party or individual as a tactic for silencing or intimidating the other party, are having a chilling effect on public participation on contentious matters of public interest in Ontario; WHEREAS Bill 83 is intended to protect persons from being subjected to legal proceedings that would stifle their ability to speak out on public issues or promote, in the public interest, action by the public or any level of government; WHEREAS the ability to engage in public participation forums is the foundation of a democratic society; WHEREAS there exist a number of high profile environmental issues in the Regional Municipality of Halton that are of public interest and that have generated a great deal of debate in the community; WHEREAS Regional Council is of the opinion that public participation in matters of public interest ought to be encouraged and not discouraged through tactics such as strategic lawsuits against public participation; The Regional Municipality of Halton HEAD OFFICE 1151 Bronte Road,Oakville,Ontario L6M 3L1 • Tel.905-825-6004• Toll free:1-866-442-5866•TTY:905-827-9833+www.halton.ca WHEREAS provision is made in Bill 83 to amend the Courts of Justice Act for such SLAPP legal proceedings to be dismissed at an early stage and for defendants subjected to such proceedings to be indemnified for incurred costs in such proceedings with the potential for additional damages to be awarded in appropriate circumstances; WHEREAS provision is made in Bill 83 to amend the Libel and Slander Act to state that any qualified privilege that applies in respect of an oral or written communication on a matter of public interest between two or more persons who have a direct interest in the matter applies regardless of whether the communication is witnessed or reported on by media representatives or other persons; WHEREAS provision is made in Bill 83 to amend the Statutory Powers Procedure Act to provide that submissions for a costs order in a proceeding must be made in writing, unless the tribunal determines that to do so is likely to cause a party to the proceeding significant prejudice; THEREFORE BE IT RESOLVED THAT the Council of The Regional Municipality of Halton advise the newly elected Premier of the Province of Ontario, the Honorable Kathleen Wynne, Halton MP's and MPP's, party leaders and all Ontario municipalities of its support for the Protection of Public Participation Act, 2014 and request that Bill 83 be re-introduced forthwith in the Legislature; THAT the Regional Chair be requested to meet with Halton's newly elected Members of Provincial Parliament to encourage the Province to reintroduce the anti- SLAPP legislation; and THAT the Association of Municipalities of Ontario be requested to support this resolution. As per the above resolution, please accept this correspondence for your information and consideration. If you have any questions please contact Ms. Karyn Bennett, Regional Clerk & Director of Council Services. Sincerely, Kathy Kielt Deputy Clerk and Supervisor of Council & Committee Services c. Karyn Bennett, Regional Clerk & Director of Council Services Norma Bryant From: Richard J Pellerin <rpellerin @scoterra.com> Sent: July-30-14 7:48 AM To: 'Scott Gawley' Cc: 'Norma Bryant'; g blaze k@rogers.com; 'LAVERNE KIRKNE:SS'; 'Bob Walters" 'Howard Culligan' Subject: RE:: Municipal Review of Site Servicing Drawings for Seaside Development(SCGL Ref. E-09457) Good morning Scott: Re: Munici al Review of Site Servicing Drawings for Seaside Development SCGL Ref. E-09457 This serves to provide advance notice to the Municipality of Seaside's intention to submit Engineering Drawings and a Functional Servicing Report for Site Services to the Municipality of West Elgin this Fall,subject to fulfilment of other project requirements. Has the appointment of a Municipal Review Engineer been considered for purposes of reviewing and approving Seaside's Engineering submissions on behalf of West Elgin, and is this a matter which requires Council's approval? if so, please include this matter on the Agenda of the next Council Meeting,with due regard for the pending Municipal Elections and limitations of Council (i.e. lame duck mode)approaching same. Seaside anticipates a first submission of Engineering Drawings and supporting documents to the Municipality by the end of October, requiring municipal engineering review to commence the beginning of November. It is further noted that prior review by the Municipality is required in order for Seaside to file ECA applications with the MOE for watermains, sanitary sewers, storm sewers, stormwater management facilities and wastewater facilities. On this basis,Seaside requests that Consultant selection be finalized with Council at this time. Please contact me with any questions. Thanks for your ongoing assistance. Regards, Richard J. Pellerin, P.Eng. Principal Sco-Terra Consulting Group Limited Civil and Environmental Engineers 321 Dufferin Avenue London,ON N6I31Z3 Tel (519)434-0278 Fax(519) 434-6820 Cell (519) 319-7057 email: rr)ellerin@scoterra.com t Norma Bryant From: Scott Gawley<sgawley @westeigin.net> Sent: July-30-14 12:25 PM To: 'Bernie Wiehle'; Mary Bodnar; Norm Miller; Richard Leatham; Don Leitch; Southwold CAO; Dug Aldred; Norma Bryant; Heather James Subject: FK Tourism detination development workshop R. Scott Gawley, CPA, CGA Ad min istrator/Treasurer Municipality of West Elgin saawley0westela in.net 519-785-0560 From: Wendle Dupuis [mailto:wendie @lakewoodte.com] Sent:July-30-14 12:22 PM To: Scott Gawley Cc: berniewiehle @gmail.com Subject: Tourism detination development workshop Hi Scott, I wanted to share this program announcement with West Elgin staff and Council. With all the work that is being done in our community to promote tourism —blue flag,Arts &Cookery, Cactus, Cattle Cowboys, trails, etc.—I thought this workshop at the TIAO conference would be interesting for staffers/councillors to attend. Both speakers present from a municipal/county perspective and have much to offer the position West Elgin is currently in. What do we do to leverage our natural beauty for economic growth and how can we leverage the "Cruise the Coast" motorcycle trail, "Waterfront" cyclist trail, etc.that pass through our community again to build economic benefit. Just a thought I hope you might consider. Hope to see other West Elginers there. Wendie Dupuis From: Todrism.Industry. Association of Ontario Sent: Monday, July 14, 2014 9;11 AM To:wendie @lekewoodte.com: Subject: 2014 Ontario Tourism Summit program update lao tKlt MM.INDUSIRY ASSOCIALYIOR OF ONtA!RIO 1 10th Annual Ontario Tourism Summit Blue Mountain Resort November 12 - 13, 2014 Concurrent Session Announcement! "Getting Tourism Ready: Destination Development" During this concurrent session, Kim Clarke of Bruce County and Paul Pepe of Tourism Thunder Bay will each present a case study of destination development in their region. A Holistic Approach to Destination Development—the Bruce County Way Bruce County is an outdoor enthusiast's paradise. The rugged Bruce Trail and two national parks located on the jagged cliffs of the Niagara Escarpment help to attract over a million visitors to the Bruce every year. Located two and a half hours from Toronto, it is an ideal spot to get up close and personal with nature to experience True Canada without having to spend too many hours in the car. All of these natural assets are fantastic, but they create very little economic impact on their own. This is the challenge. How do you leverage your natural assets that are FREE to experience and generate enough tourism receipts to employ local residents and keep businesses open? Bruce County has taken a holistic approach with product development and marketing by using the natural assets to attract people here and providing them with ways that they can spend their money before they leave town. Campaigns like the Explore the Bruce Adventure Passport and programs like Spruce the Bruce work together to help build a stronger destination. Developing the Ride Lake Superior Experience Developing the motorcycle visitor experience is much more than just marketing a road. It is about creating a high quality visitor experience that makes them feel welcome and exceeds their expectations. Ride Lake Superior is both a best practice in motorcycle tourism development and building effective partnerships across traditional boundaries. The 2100 km route around the world's largest freshwater lake takes riders through Ontario as well as the three US states of Minnesota, Wisconsin and Michigan and made it one of North America's most desirable riding destinations. Building it required an understanding of the economic value of motorcycle tourism, building cross border partnerships, educating communities and industry about the needs of the motorcycle visitor and implementation of an evaluation tools to develop a brand and a ride that speaks to the rider culture- all before a penny of marketing was spent. This presentation takes participants through the process undertaken by the Ride Lake Superior partnership and offers advice and insights on building a new visitor touring experience, About Our Speakers: Kim Clarke z Kim has been with the Explore the Bruce team for the last nine years. She started as a co-op student right after graduating from Wilfrid Laurier University with a Bachelors in Business dministration. She spent five years as the Project Coordinator and has spent the last four as the Tourism Manager. During her time with Bruce County, she has worked on the development and deployment of the Explore the Bruce dventure Passport Program which, has had over 70,000 • participants to date and is celebrating its 10th anniversary,. Kim as instrumental in the early stages o f he Bruce County ayfinding program and continues to play an important ortant role in he integration of tourism and economic development. She is a member of the Georgian Bay Destination Development partnership as well as many other local tourism groups. Kim brings a background in business administration and a flair or creative marketing. Although Kim is an "import"to Bruce County, she has fully immersed herself in its culture, complete with rubber boots and a plaid jacket. Paul Pepe Paul Anthony Pepe is the Manager of Tourism for the City of Thunder Bay, Tourism Northern Ontario marketing lead for Northwest Ontario's touring and outdoor adventure programs and the Chair of Cruise Ontario A lifelong resident of Northwest Ontario, Paul has a passion for the natural environment he's fortunate to call his big back yard and loves sharing the experiences of the Northwest with riends and visitors alike. A graduate of Lakehead University in Thunder Bay, Ontario, Paul has an academic background in Political Science and boriginal Studies. Prior to joining the City of Thunder Bay, Paul held a number of positions with both the Ministry of Northern Development and Mines and the Ministry of Tourism at Fort William Historical Park. Paul has also undertaken entrepreneurial endeavors in the trucking, contracting and economic development consulting fields over the span of his career. In addition to being the Chair of Cruise Ontario, Paul is also Chair of the Confederation College Travel and Tourism Advisory Committee, Past Chair of Tourism Northern Ontario, and a regular speaker at Lakehead University. Paul is a motorcyclist, kayaker, cyclist, cross country skier, carpenter, gardener, cook and wanderer. A lifelong resident of Thunder Bay, Paul and his wife Bambi enjoy exploring and restoring their 108 year old home in the Port Arthur neighborhood of the city. 3 TWO THOUSAND FOURTEEN -0% K I IR I Registration for the 10th Annual Ontario Tourism Summit is now open, click here to register! T%J114TA", in more updates regarding the 2014 Ontario OURISM Interested p g g Tourism Summit? Simply go to summit www.ontariotourismsummit.com for the latest information regarding sessions, speakers and accommodations! Growing Tourism in Ontario Get involved by following us on Twitter @ONTourismSummit Together.Today.Tomorrow. and by using the hashtag#OTS14 About The Tourism Industry Association of Ontario: The Tourism Industry Association of Ontario (TIAO) is recognized as the umbrella organization for leading associations, destination marketing organizations, regional tourism organizations and businesses serving Ontario's diverse tourism industry. TIAO provides a strong unified voice for the sector, advocating the importance of tourism and the interests of the business community to all levels of government in order to help the industry grow and prosper. Questions and Comments? Please contact us at info@tiaontario.ca • Having trouble viewing tilis em-clil?Click here. To unsubscribe from this newsletter,click here. 4 Norma Bryant From: Scott Gawley<sgawley@westelgin.net> Sent: August-01-14 11:55 AM To: Norma Bryant Subject: FW: Community School Alliance Attachments: Small and Rural School Alliance Conference Call Minutes.pdf R. Scott Gawley, CPA, CGA Administrator/Treasurer Municipality of West Elgin sQawley@westelg in.net 519-785-0560 From: Kelly Cole [mailto:kcole@penetanguishene.ca� Sent: July-31-14 4:29 PM To: swarnock@tay.ca; rlam_b@tay.ca; danandedithm@yahoo.ca;jcohen @bellnet.ca; gillles@tbaytel.net; wardenCacountyofrenfrew.on.ca; info@countyofrenfrew.on.ca; harlytwp@parollnk.net; harlytwp(@parolink.net; townhall(a ooderich.ca; Imccabe@)ooderich.ca; mayor§township.southalaonquin.on.ca; clerk @township.southalgonquin.on.ca; mitch @lakerangerealty.ca; clerk@)huronkinioss.com; office(dnewbur�.ca; bwiehle @elgin-county.on.ca; mmcdonald @elgin-coun .on.ca; dmen nil](a)mala hide.ca; mcasavecchia(ama la hide.ca; harry.hughes @oro-medonte.ca; rdunn@oro-medonte.ca; mayor @temagami.ca; CAO @temagami.ca; twpoconn @tbaytel.net; mayor@eastferris.ca;john.fior@eastferris.ca; abarfoot@georglanbluffs.on.ca; mhackett@georglanbluffs.on,ca; lavalley@nwonet.net; owen.ketcheson @gmaii.com; ppilgrim@centrehastings.com, dthibeault a charltonanddack.com; mayor@dawneuphemia.on.ca; mschnare@dawneuphemia.on.ca- harlytwpOparolink.net; daearcy@accel.net; ioevk asohodelnorwood.com; moorevisneskieCc�i,gmail.com; Ihudder @khrtownship.ca; mayor @twprideaulakes.on.ca; mdwyer @twprideaulakes.on.ca; ddoan @twp.norwich.on.ca; kkruger@twp.norwich.on.ca; mluptonC@zorra.on.ca; dmacleod(&zorra.on.ca; ph!Ili psr @xplornet.ca; Twp.Wend @sympatico.ca; townthessCa bellnet.ca; dekeO)notl.org; maalloway@notLorg; nsantos@kingsville.ca; ddi iovanni kin sville.ca; admin@Q ersontownshi�ca; kferguson@clearview.ca; smckenzieftlearview.ca; aberdeen(&vianet.ca; infoOa armourtownshio.ca; mayor@magnetawan.com admin@magnetawan.com- rrmgivens @wellington-north.com; rtout @wellington-north.ca; mmciveraamtelecom.net; fkinsella(atownshipleeds.on.ca; mavramovic @townshipleeds.on.ca; vivianbloom@bell.net; deputyclerk @hastingshiahlands.ca; council@ramara.ca; jmckinnonCaa@ramara.ca; administration@valharty.ca; ChristianeP@valharty.ca; berniewiehle@g mail.com; sgawley(ftestelg in.net Cc: cimarshalligpenetanguishene.ca Subject: Community School Alliance Hi everyone, Please find attached the draft minutes from the conference call that took place on Wednesday July 23rd. Please note that there will be a Community School Alliance meeting at AMO to address the below agenda. Communit y School Alliance Meeting at AMO Date: Sunday August 17th 2014 Time: 4:00pm — 5:00pm Location: Duke of Connaught Boardroom, Hilton agenda 1 • Speaker Dr. Bill Irwin • Election of a Steering Committee • Development of a Strategic Plan • Development of Questions for the Bear Pit Kindly confirm your attendance at your earliest convenience. Have a great weekend, Kelly Cole Corporate Services Administrative Support/Assistant to the Mayor Town of Penetanguishene 10 Robert Street West, P.Q. Box 5009 Penetanguishene, ON L9M 2G2 (tel) 705-549-7453 (fax) 705-549-3743 ALSO Please consider the environment before printing this email. This message is intended for the individual to whom it is addressed and may contain information that is confidential and exempt from disclosure under the Municipal Freedom of Information and Protection of Privacy Act, if you are not the intended reciplent,please do not forward,copy or disclose this message to anyone and delete all copies and attachments received. if you have received this communication in error,please notify the sender immediately. 2 Small and Rural School Alliance Conference Call Wednesday July 23, 2014 3:00pm MINUTES Present: Mayor Gerry Marshall, Town of Penetanguishene Mayor Janice Visneskie-Moore, Township of Kilialoe-Hagarty-Richards Mayor Doug Pearcy, Township of Asphodel-Norwood Mayor Margaret Lupton, Township of Zorra Councillor Jim Verwer, Township of Zorra Mayor Doug Reycraft, Southwest Middlesex Mayor Donald Doan, Township of Norwich Mayor Dave Eke, Niagara on the Lake Councillor Jamie King, Niagara on the Lake Councillor Jim Collard, Niagara on the Lake Mayor Harry Hughes, Township of Oro-Medonte CAO Robin Dunn, Township of Oro-Medonte Mayor Ken Ferguson, Township of Clearview Mayor Lorie Hunter, Municipality of Temagami Economic Development Officer John Santarossa, Municipality of Magnetawan Minutes: 38 Municipalities indicated support to resolution Mayor Marshall reviewed Penetanguishene's experience with the ARC process There was discussion on what time works best for everyone for attendance at AMO meeting Mayor Jim Collard joined the conference call and he discussed the coalition in Southwestern Ontario Mayor Doug Reycraft explained that Southwest Middlesex went through a similar situation with an ARC process in 2009. He discussed that the Community School Alliance meet at AMO conference in 2009 which included larger municipalities such as London and Oshawa. At that time the coalition passed a smart moratorium re: infrastructure and school closure. There was discussion regarding Bill 8 as it might provide an opportunity to spearhead the Ministry. Mayor Reycraft notified the group that the Community School Alliance website is still running but is out of date. The website provides a vehicle moving forward. There was discussion to revive the Community Schools Alliance. The group was in agreement. There was discussion that a meeting with OSUM would be beneficial. The likelihood of OSUM's support would be great. Councillor Jim Collard discussed that he presented at OSUM and they recognized the support for effort. Councillor Collard also noted that the group should keep in mind that to be respectful of the fact that some municipalities are happy with results of the ARC process. Mayor Marshall discussed that the likelihood of Penetang.uishene not getting a meeting with Minister Sandals was high due to the fact that an appeal has been made regarding the ARC process. Mayor Visneskie-Moore discussed that the Township of Kill a I oe-H a garty-Rich ards would likely not be getting a meeting with the Minister of Education as they also had an appeal submitted. She discussed that from past meetings with the Minister of Education, that a point has been made that small schools do not provide the kind of education and resources that children need and believe that larger schools are better. This mind set should be kept in mind going forward with this process. Mayor Visneskie-Moore would like to be included in any type of meeting that any member of the group receives with the Ministry of Education at AMO. Mayor Harry Hughes discussed his view of trustees being a passenger on the bus and that the group should push a Ministry policy. Mayor Dave Eek of Niagara on the Lake discussed that the group should point out the Economic Impact to Communities and drawing people and growing municipalities Next Steps: Approach OSUM to help Obtain a meeting at AMO with the Minister of Education with the support of OSUM Brainstorm prior to the meeting at AMO so that the group is on the same page discuss the best approach on how to get engaged with the Province It was determined that a meeting at 4pm on Sunday August 17th at AMO was the preference of the group as it was noted that OSUM will be meeting at 1 or 2pm to 4 pm on Sunday August 17th at AMO Finally it was decided that Mayor Reycraft and Mayor Marshall would draft up an Agenda for the meeting at AMO and send to only who attended the conference call for review, then it would be sent out to all municipalities who support the resolution and who would like to attend the meeting at AMO It was noted that Lynn Dollin was appointed as the new chair of OSUM and that the Community School Alliance had the support of all AMO's affiliates which is not a driver but OSUM is a vehicle in the right direction It was noted that the focus should be on School Closures Recommend a new executive and call a meeting to elect an executive of a steering committee The Group is to share if anyone receives a delegation at AMO with the Minister of Education so that others can attend Use the Bear Pit at AMO as Opportunity to discuss the subject Meet in the Fall separately from AMO so that the group receives more time from the Minister of Education Clarify and update the objectives of the Community school alliance website Schedule meeting for 4pm Aug. 6. 2014 12:06PM No. 1685 P. 2/2 Elgin ....... �r t' CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION N0, E 48114 PART LOT 8, CONCESSION 7,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by LOUISE JANET VANDERLOO AND WILLIAM EMANUEL VANDERLOO,22808 Queens Line, R.R,0, RODNEY, Ontario, NOL 2CO, for a consent pursuant to Section 53 of the Planning Act, 1890, as amended,to sever lands municipally known as 22806 Queens Line, legally described as Part Lot 8, Concession 7, Municipality of West Elgin. The applicants propose to sever a parcel of land with a width of 30.5 metres by a depth of 21.3 metres,Area 650.44 square metres,to add to the adjolning residential lot to the south. The owners are retaining 79.35 hectares containing two barns, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection dally, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY AUGUST 27, 2014 AT 10:40A.M. in Committee Room#2, County Municipal Offices,460 Sunset Drive,St.Thomas. Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this eh day of August 2014. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St, Thomas, Ontario N5R 5V1 v GD�G� SUBJECT LANDS. 3Tngmeedng 90rviea5 450 Sunset onve St Thomas.on N5P 5v1 Phone:519.6 330Jp60 www.eign�ounryon.ca 2014-08-06 15:38 LCBO Store 0350 519 785 0780 » 519 785 0644 P 1/1 243 Furnival Rd., Rodney, Ontario NOL 2CO Municipal Council of West Elgin, I would like to request the use of the large recreational surface at the Rodney Recreational Centre for a Yard/Craft Sale to be held for the Rodney Firefighters, Rodney Caring Cupboard and the United Way of Elgin County. I held this sale last year and you were kind enough to grant my request for no fee to be charged for the use of the room as the money is donated to charities in our community,or in our township. The event is (proposed)to be held on Saturday Oct. 4 2014 but am also requesting the use of the large room for Friday, Oct. 3rd as well(for set up) If these dates are booked for something else, I will look at an alternate date. Last year$800 was raised and split between the three charities as well as 250 canned goods for the Caring Cupboard and this year should be even better since we will be advertising more and hope for more donations of GREAT JUNK !! Thank you for your time and attention and I look forward to your reply. Please don't hesitate to call me with any questions or concerns. Sincerely, -e& Lori Parker 519-785-0780 (w) -0880 (h) r Ni .7 P,,k U . . A9eal -7-7 6�tD - Lt� 6 � � �f�driria�u�0�WU:Ni'/ L JUL 2 3 2014 July 24, 2014 To: Mayor & Council Municipality of West Elgin From: Trailer/Unit Owners at Port Glasgow Trailer Park Please consider this our notice of concern regarding conflicting information that affects our current trailer ownership and lot lease agreement. Mr. Gawley's memo of July 17#h (and subsequent resolution) appears to provide a recommendation (subsequent resolution) that conflicts with Resolution No. 5, Moved by Bodnar and Seconded by Leatham at the June 26, 2014 council meeting. To add to that, a current trailer owner in the park was very recently advised by Mr. Gawley that should she and her husband sell their trailer, even though it be to a party that wishes to remain in that same trailer and on the same lot, would not be allowed. The owner would have to remove that trailer from the lot, making the lot vacant although fully serviced. Every April the seasonal campers in Port Glasgow Trailer Park sign an agreement with the Municipality of West Elgin for the present year. All 165 campers signed that agreement in good faith in the spring of 2014. Without any consultation or discussion with these seasonal campers, council has now changed this agreement. Many of these units cannot be removed as recommended by Mr. Gawley. Some units now meet the the definition of land and real property in section 1 of the Assessment Act and are therefore assessable. The Assessment Act says that trailers greater that 8'6" wide or if the trailer is less that 8'6" and has an attachment making the trailer immobile, without its removal can now be taxed by the municipality. A large number of these units applied and received building permits for decks or sun-rooms from the municipality which subsequently made these units assessable. The proposed recommendation (subsequent resolution) has now deflated the value of our units and tied our hands to sell them, therefore this is not going to achieve the results that council was looking for, which was getting more lots for transients. We would suggest that a Committee of Council be setup, as per Mr. Gawley recommendation of June 26, 2014 with two representative from West Elgin council, two from Port Glasgow Trailer Park plus the Administrator from West Elgin to look into better options to try to solve the problem. We are asking that council defer any changes until a better solution can be brought back to council by the said committee for their reconsideration. L C �l � D - iz Norma Bryant From: ezlink<christine @ezlink.ca> Sent: July-28-14 6:46 AM To: Norma Bryant; Bernard Wiehle Subject: Amendments Tp 1.1 and the good people of Port Glasgow Trailer Park Mayor, Council and Officers of the Municipality of West Elgin, I invite you to visit our park and see what a beautiful place it is to spend a summer. You will see a community that acts like family. We take care of each other. We take care of our summertime homes. We enjoy being together are sad to leave in October and can't wait to return in the spring. We are a community that remembers our beginnings as a place of healing for the families of the soldiers of World War One. Those soldiers, the " Old Boys" as they came to be known gave their park to the community. Our park began as a gift to future residents to use in the same way. Guests and residents alike enjoy the beautiful scenery, the lake and woods; we enjoy our neighbours and talk with each other and play together in a way mostly lost in this pressurized world. Together we are happier and healthier. Port Glasgow Trailer Park is a treasure and must be protected. Mayor and Council am asking you to stop the amendments to the trailer park policy immediately. The consequences will be dire to the residents and will greatly harm the viability of the park. I feel council does not have enough information to make any judgement toward the trailer park policy. Residents have come together with questions and comments and no doubt you will be hearing much more from us this week. The recommendations as proposed by Scott Gawiey were fashioned without consulting the residents. Council will have little idea of the consequences residents will be facing upon passage of his report. Our trailers will lose their value if the changes are adopted. It will be nearly impossible to sell a trailer now. People will fear investing in the park.We will lose the ability to pass along ownership through our families. We will lose that generational thread which reaches right back to the Old Boys. Our diminished ability to house guest trailers, will change not only our revenue stream but end a seventy year community of square dancers and musicians playing at the dance hall. Fewer guests will reduce the revenue of our wonderful concession booth which provides good meals, snacks and social support to guests and residents. In short Scott Gawley's report is deeply flawed and should be set aside immediately and a new investigation begun. Once Council is back at square one you can make a fresh start. Decide what problems you as a council are trying to fix then ask the residents of Port Glasgow how best to address the problems. The residents are good capable people. We know how to work together. Please join us. Regards and as always, Peace. Christine Hare 31 Miller St Port Glasgow Trailer Park Winter address 4013 Perth Rd Dublin, ON NOK I EO Peace. i f Jeff&Andrea Priest ;"; j� 7 2014 28 Hawthorne Lane, Brantford, ON N3R 6R2 August 7, 2014 Reference Port Glasgow Trailer Park: Camp and Dance Weekends on May 24th long weekend and Labour Day long weekend. Mr. Scott Gawley, Further to our conversation of this morning, I need to point out that these two camp and dance weekends have been held in this park for over 40 years. They are a social gathering of people outside your regular community who come to enjoy what your area has to offer. They are tourists! They bring money to your community that you would not otherwise have. Many folks have been attending these weekends for as long as 25-30 years. We used to have a cap of 50 trailers for our weekend. Last year we were told we could have a maximum of 40 units. We did reduce the number of trailers to 40 units to comply with the request. We lost dancers who were most upset about the change. We do have three couples who drive back and forth from their homes as they are "local" enough to be able to do that (Chatham & St. Thomas). We did have three other couples who stayed in local B&B's but since this service is no longer available, those couples no longer attend. We also have 4 couples who are residents of the park attend. In total we have 47 couples. As I mentioned to you my income from this weekend is $400.00 neither here or there from that aspect. The park income however, is approx. 10 times that. When we had 50 units that number was 20% higher. All dancers have at least one meal at the shack over the weekend. Everyone buys at least one ice cream - many have one each day. Our non- camping dancers buy several meals as they have nowhere else to eat. 15 — 18 units, including me, come in on Thursday evening and pay an extra nights camping. Basic math is this: Trailers Cou les Cost Total -Camp Nights 3x40=120 Nights) 3 40 $25.00 $ 3,000.00 Extra Nights 1 15 $25.00 $ 375.00 Meals a rox $7.50ea 1 53 $15.00 $ 795.00 Ice Cream a rox $2.50ea 1 47 $ 5.00 $ 235.00 Park Income $4,405.00 This is for one weekend only— double that number to account for both weekends for our contribution to your community! Can you afford to lose that income? You also need to realize that many of these people can't get there and back home on one tank of gas, so local fuel providers also realize income from our weekend. I would like to state this past May all of our units had their own hydro and water supply. That indicates to me there certainly is space for the units we bring into the park on each of these two weekends. I understand what you are saying about the Bylaw and allowable units by space. Maybe what needs to be looked at is the Bylaw? Maybe it is time to revisit the restrictions placed many years ago that are outdated and have them updated to meet the needs of the current times. RV's are very popular since 911 —according to some sources RV sales have increased 60-70% since 911. People are staying on the ground. I realize you don't have more land available but you certainly can use the land you have to better advantage if desired. It is time the municipality looked at accommodating these people to help your community grow and benefit from the funds these folks are willing to spend! Increasing fees is not the answer to compensate for fewer numbers—nothing has changed in the situation to account for an increase. The Bylaws can and should be changed to fit what today's lifestyle is and will continue to be. The facilities at this park are very nice, the pavilion we dance in is great! Often we have non dancers from the park come and sit and watch for the evening. Our dancers really enjoy the atmosphere of the weekend and we don't want to have to move our weekend away from this area if it can be avoided. It would really be very sad to see the building sit empty when these dances could continue. We urge the council to consider changing the Bylaws to meet the current needs and keep the money in your community to benefit your community. Our events have been going for more than 40 years at this park, we would really like them to continue! Respectfully submitted, Jeff& Andrea Priest Square Dance Organizers Norma Bryant From: Howardwarr @aol.com Sent: August-07-14 11:30 AM To: howardwarr @aof.com Subject: Symposium-Municipal Challenges Created by Wind Turbines Attachments: Meeting Invitation.pdf Approvals and construction wind turbine projects have accelerated across Ontario this summer creating challenges for both elected officials and municipal staff as we respond to concerns raised by citizens. These projects will also likely be a major election issue in many municipalities this fall. Since June there has been a discussion of a need for another opportunity for municipal officials to discuss the situation. The Steering Committee of the Wainfleet Municipal Working Group on Wind Turbines is organizing a special meeting for that purpose to coincide with the AMO conference in London. The meeting builds on the session at the AMO meeting last August and is designed to provide up to date information on key issues related to wind turbine projects from a municipal perspective. Attendance is limited to elected officials plus municipal staff who are interested.Subject matter experts will provide an updates on: • Information on the Large Renewable Energy RFQ/RFP process that the Ontario Power Authority launched in mid-July. • Possible municipal actions to regulate turbines using Municipal Act powers. • Status updates on the range of legal challenges against wind turbine projects. • Results from detailed testing underway of noise output from Ontario wind turbines including both audible and low frequency noise/infrasound. • Discussion of components of electricity cost increases. • Feasibility of new proposals to store electricity. The meeting will take place on Sunday August 17 from 2:00 pm to 4:30 pm in the Gunnery Room at the Delta Armouries Hotel, 325 Dundas St., London. The meeting is separate from the AMO conference and the cost per participant for this meeting is$20 to cover room rental, refreshments and copies of presentations. This fee is payable on the day of the event. Please RSVP to warrenhoward@northperth.ca providing the attendee's name, the municipality and their elected position or staff position. Copies of presentations will only be provided for those who confirm attendance prior to August 14. This invitation is being circulated to the Clerk of each municipality that has declared itself an 'Unwilling Host', Please circulate the attached invitation to those within your municipality who would be interested in attending. Warren Howard 1 Special Symposium: Municipal Challenges Created by Wind Turbines Approvals and construction wind turbine projects have accelerated across Ontario this summer creating challenges for both elected officials and municipal staff as we respond to concerns raised by citizens. These projects will also likely be a major election issue in many municipalities this fall. The Steering Committee of the Wainfleet Municipal Working Group on Wind Turbines is organizing a special meeting for all interested elected officials and municipal staff to coincide with the AMO conference in London. The meeting builds on the session held at the AMO last August and is designed to provide up to date information on key issues related to wind turbine projects from a municipal perspective. Subject matter experts will provide an updates on: • Information on the Large Renewable Energy RFQ/RFP process that the Ontario Power Authority launched in mid-July. • Possible municipal actions to regulate turbines using Municipal Act powers. • Status updates on the range of legal challenges against wind turbine projects. • Results from detailed testing underway of noise output from Ontario wind turbines including both audible and low frequency noise/infrasound. • Discussion of components of electricity cost increases. • Feasibility of new proposals to store electricity. The meeting will take place on Sunday August 17 from 2:00 pm to 4:30 pm in the Gunnery Room at the Delta Armouries Hotel, 325 Dundas St., London. The meeting is separate from the AMO conference and the cost per participant for this meeting is$20 to cover room rental, refreshments and copies of presentations.This fee is payable on the day of the event. Please RSVP to warrenhoward @northperth.ca providing the attendee's name, the municipality and their elected position or staff position. Copies of presentations will only be provided for those who confirm attendance prior to August 14. Dutton-Dunwich Chamber of Commerce P.O. Box 547 Dutton, ON, NOL 1J0 5 20V Ily- crow o� ?.tC.t. Municipality of West Elgin 22413 Hoskins Line Rodney, ON N0L 2C0 July 10, 2014 i This year it is Dutton-Dunwich's turn to host the annual Business Showcase in partnership with West Elgin. Due to the low attendance numbers of the last couple expos and the success of the 2013 Rural Roots Christmas Market in Dutton, the Dutton-Dunwich Chamber of Commerce has decided to hold the event on Saturday, November 29th and call it the Christmas Market. We have asked for the use of the Dutton-Dunwich Community Centre. The chamber is requesting, from the Municipality of West Elgin, a financial contribution of$1500 to assist with organizing the event, advertising, and supplies. Your partnership, participation and support of this annual event is much appreciated. Sincerely, Yvonne Brooks Angela Bobier Chamber President Chamber Secretary � lrb 5 206 West Elgin Municipality, Al Did you know September 10t` is International Su e Awareness day? Over the past sevenrs we {the Knapp familhave created of support system for families wl o` aYe lost a y . ne b ; suicide. Most recently we completed a resource DVD`p 'e °: E4 , ,. teving the loss of a'loved on by suicide. This resource e made ave' able free of,C., to all families If you would like.'iii nfo about this resource please visit our website *wow rememberin i $olas.ca . We want to-celebrate>the intern ion ,;. `� k3. - of su Ycareness. But we need our help.-RA s o ee Y your < . w_ 4 ity walk Sunday c!L k Sept. 4 from 3�-S.We would 1' Aw _- e _ l �u ort Services g Pp Building and end behind the Pa " { p` in the.,trees. We ' would like to request a 3 rain road,' 1® � �$' '� loon as'� 'wilDbe walking Graham and turning onto A ut. Five ears ago we g P g. Y planted a memorial tree, thin eVwe will walk to the tree and have a small ceremony including a ball�on4ease. We would also like to invite Mayor Y g � y Bernie Wiehle to speak that'af moon to the community, as this is a community wide effort! And we need everyone on board to make this event work...and to help our community become more aware. In honour of Nicholas, we would like to ask for your support in helping us raise awareness of suicide through this event. If you have any questions or concerns please contact me...We would be more than happy to attend a council meeting to help explain the event in more detail. Thank you, Melanie McLeod 519-762-6023 melna33@hotmail.com C ! MINUTES TRI-COUNTY MANGAGEMENT COMMITTEE WEST ELGIN PRIMARY WATER SUPPLY SYSTEM WEST ELGIN COUNCIL CHAMBERS APRIL 29, 2014 7:00 P.M. MEMBERS PRESENT: Bernie Wiehle Municipality of West Elgin Mary Bodnar Municipality of West Elgin Norm Miller Municipality of West Elgin Dug Aldred Municipality of West Elgin Richard Leatham Municipality of West Elgin Doug Reycraft Municipality of Southwest-Middlesex Vance Blackmore Municipality of Southwest-Middlesex John Kendall Municipality of Southwest-Middlesex Cameron McWilliam Municipality of Dutton-Dunwich Ian Fleck Municipality of Dutton-Dunwich Amos Fennell Village of Newbury (Alternate) ADMINISTRATION: Scott Gawley Municipality of West Elgin Norma Bryant Municipality of West Elgin ALSO PRESENT: Marigay Wilkins Municipality of Southwest-Middlesex (alternate) Susan Budden OCWA Dan McLeod OCWA SUBJECT: CONFLICT OF INTEREST There were no declarations of conflict of interest. SUBJECT: MINUTES Moved by Vance Blackmore Seconded by Ian Fleck That the minutes of the regular meeting held on January 28, 2014 and the special meeting held on March 13, 2014 be adopted as printed and amended. Carried Motion 2014-10 SUBJECT: MONTHLY PLANT PROFILES OCWA provide the Committee with updated January to March 2014 monthly plant profiles. -�� Page 2 of 4 SUBJECT: 2014 FIRST QUARTER OPERATIONS REPORT Dale LeBretton presented the first quarter operations report for 2014. SUBJECT: 2014 PERFORMANCE ASSESSMENT REPORT Dale presented the 2014 Performance Assessment Reports for January to March. SUBJECT: 2013 ANNUAL REPORT UNDER O. REG. 170103 Moved by Dug Aldred Seconded by Doug Reycraft That the Committee accept the Annual Report under O.Reg 170103 for the Water Treatment Plant for 2013. Carried Motion 2014-11 SUBJECT: 2013 SUMMARY REPORT Moved by Richard Leatham Seconded by Mary Bodnar That the Committee accept the 2013 Summary Report for the West Elgin Drinking Water System. Carried Motion 2014-12 SUBJECT: MOE INSPECTION REPORT Moved by John Kendall Seconded by Ian Fleck That the Committee accepts the MOE Inspection Report for inspection conducted on February 4, 2014. Carried Motion 2014-13 SUBJECT PRELIMINARY FINANCIAL STATEMENT TO MARCH 31, 2014 Scott Gawley presented a Preliminary Financial Statement to March 31, 2014. SUBJECT: 2014 BUDGET Scott presented a report on the 2014 Budget. He reported that another bill has been received from Hydra One today which will be added to the 2013 expenses (415 of the bill). This will affect the amount of surplus at year end. Scott reported that the proposal regarding colour water monitoring has not been included in the budget. OCWA Operations feel that another incident needs to be tested. Discussion took place regarding the date for inclusion of the Iona Connect in the budget. Further discussion was deferred until after the management agreement. Page 3 of 4 SUBJECT: NEW MANAGEMENT AGREEMENT The members were presented with draft no. 8, which includes a new clause #68 to address the issues of Chatham-Kent. Doug Reycraft noted an error in section #2, "plant" should be removed and reference should be "Area Water Board". Amos Fennell presented a resolution from the Village of Newbury outlining concerns with section 33. Newbury is requesting a cubic metre figure will included in the agreement. He noted that in 2011 Newbury had a customer (carrot grower) that used a lot of water and that useage would affect the percentage average and that this should be taken into consideration. It was agreed that a per cubic metre be used in the agreement. This amount would be f determined by using the 75% average and give a discount to Newbury for the amount used by the carrot grower. This amount should be provided to Scott. Moved by Norm Miller Seconded by Amos Fennell That the Committee adjust section 33 to refer to a finite minimum annual purchase based on 75% of an average of three (3) years for 2011, 2012 and 2013 purchased from the West Elgin Primary System, except for Newbury with a 2019 adjustment. Carried Motion 2014-14 Calculations used for Section 33 are attached to these minutes. Discussion then proceeded to approving the draft agreement as amended. Moved by Doug Reycraft Seconded by Cameron McWilliam That the Committee recommends to member municipalities the adoption and endorsement of the draft management agreement dated April 25, 2014 with the revision to section #2 to remove "Plant" and refer to "Area Water Board" Carried Motion 2014-15 SUBJECT: 2014 BUDGET Moved by Richard Leatham Seconded by John Kendall That the Committee approves the 2014 water budget with changes to Iona Connection taking effect when the Local Services Board takes effect. And further that the water rate be increased to $0.80 per cubic meter effective July 1, 2014. Carried Motion 2014-16 Page 4 of 4 SUBJECT: ADJOURNMENT Moved by Norm Miller Seconded by Vance Blackmore That this meeting be adjourned at 8:20 p.m. to meet again for a regular meeting on July 22, 2014 at 7:00 p.m. Carried Motion 2014-17 Bernie Wiehle-Chairperson Norma Bryant — Recording Secretary i 30-Apr-14 Tri-County Water System Agreement Calculations for the Section 33 to be finite number for minimum Amounts To be included in Section 3 2011 2012 2013 Total Average 75% of Average Section 33 a -Chatham-Kent Water Consumption: 88,561 90,606 86,075 265,242 88,414 66 391 rn3 Section 33 b -Dutton/Dunwich Water Consumption: -Iona Connection 138,462 146,916 147,160 432,538 144,179 Tri -County -From West Elgin Plant 294,484 280,614 234,588 845,992 281,997 211,498 m;3 Section 33 (c)-Southwest Middlesex Water Consumption: -Total Billed to Southwest 518,983 510,758 512,417 1,542,158 514,053 -Adjust for Newbury 61,137 49,094 42,147 152,378 50,793 -Adjust for Chatham-Kent 88,561 90,606 86,075 265,242 88,414 Amount for Section 33 369,285 371,058 384,195 1,124,538 374,846 281,135 m;3 Section 33 {D) -Newbury Water Consumption: -Billed to Newbury 61,137 49,094 42,147 152,378 50,793 -Adjustment Griffore Farms 14,529 1,590 Amount for Section 33 46,608 47,504 42,147 136,259 45,420 34,OE5 rn3, .; Section 33 [e] -Was E: lain Water Consumption: -Water Billed 483,088 511,460 445,599 1,440,147 480,049 -Water Losses WL 20 270 27,569 26,899 74,738 24,913 Amount for Section 33 503,358 539,029 472,498 1,514,885 504,962 378,721 m3