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10 - July 22, 2014 MinutesCOUNTY COUNCIL MINUTES Tuesday, July 22, 2014 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present except Councillor Wiehle (regrets). Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Jenkins Seconded by Councillor Walters THAT the minutes of the meetings held on June 24, 2014 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATION El • in-St. Thomas C c in • Master Plan — Draft Master Plan Re • ort/June 2014 Erica Arnett, Health Promoter, Elgin St. Thomas Public Health and Jay Cranstone and Claire Basiniski, MMM Group presented an overview of the draft master cycling plan. Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT the PowerPoint titled "Elgin-St. Thomas Cycling Master Plan — Draft Master Plan Report/June 2014" from St. Thomas- Elgin Public Health and MMM Group be received and filed. - Carried. Cycling Master Plan — Deputy Director of Engineering Services The deputy director presented the report recommending that Council adopt the draft Cycling Master Plan in principle. Staff will report back to Council with implementation options at a future date. Moved by Councillor Mennill Seconded by Councillor Walters THAT the draft Elgin-St. Thomas Cycling Master Plan (June 2014) be adopted in principle and be posted on the County's website for a final 30-day public review period; and, THAT staff be directed to report to County Council after the 30-day review period, presenting the final plan and provide implementation options. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. REPORTS Annual Warden's Ban • - Carried. uet — Councillor Walters and Councillor Wiehle Councillor Walters presented the report outlining the program for the Annual Warden's Banquet in November. County Council 2 July 22, 2014 Moved by Councillor Walters Seconded by Councillor Ens THAT the report titled "Annual Warden's Banquet" from Councillors Walters and Wiehle dated July 2, 2014 be received and filed. - Carried. Approval for Official Plan Amendment No. 2 - Peter North — Manager of Planning The manager presented the report providing Council with the information required in order to consider granting approval to the noted Official Plan Amendment. Moved by Councillor Walters Seconded by Councillor Mennill THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 2 to the Municipality of Central Elgin Official Plan, File No. CE-OPA2-14 for Peter North; and, THAT staff be directed to provide notice as required by the Planning Act. - Carried. Approval for Official Plan Amendment No. 11 - Froese Vegetables Inc. — Manager of Planning The manager presented the report providing Council with information required in order to consider granting approval to the above noted Official Plan Amendment. Moved by Councillor Jones Seconded by Councillor Ens THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No. 11 to the Municipality of Bayham Official Plan, File No. BA-OPA11-14 for Froese Vegetables Inc.; and, THAT staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Review of Environmental Impact Studies (EIS) — Manager of Planning The manager presented the report providing Council with information about the to need carry out Environmental Impact Studies (EIS) when new developments are being proposed. Moved by Councillor Walters Seconded by Councillor Jones THAT Elgin County Council authorize and direct staff to prepare a request for proposal (Option 1) for the provision of Environmental Impact Study (EIS) reviews; and, THAT with a view to the longer term, County staff convene a meeting of Elgin's four conservation authorities to determine interest in developing a Memorandum of Understanding for provision of EIS study reviews involving Elgin County and its municipal partners and report back to Council. - Carried. Council recessed at 10:22 a.m. and reconvened at 10:38 a.m. Staggered Term Appointments to the Land Division Committee — Chief Administrative Officer The Chief Administrative Officer presented the report examining the Land Division appointment process in relation to the legislative requirements contained within the Ontario Planning Act. County Council Moved by Councillor Ens Seconded by Councillor Mc William 3 July 22, 2014 THAT the report titled "Staggered Term Appointments to the Land Division Committee" from the Chief Administrative Officer dated July 3, 2014 be received and filed. - Carried. Tourism Website Migration to Open-Source Platform — General Manager of Economic Development The tourism development coordinator presented the report seeking Council's approval to migrate welqintouristcom, vvww.savourelgin.ca and w.elginartstrail.ca to an open-source platform. This new platform will ensure that the County continues to have a strong web presence. Moved by Councillor Couckuyt Seconded by Councillor Jones THAT $41,000 (plus taxes) be directed from the Economic Development Department's 2014 operating budget to the 2014 capital budget in order to move www.elgintourist.com, www.savourelgin.ca, and www.elginartstrail.ca websites onto a Drupal platform, as described in the July 4, 2014 report. - Carried. 2015-2018 Economic Development Strategy and Marketing Plan: Award of Contract — General Manager of Economic Development The Business Development Coordinator presented the report explaining that a Request for Proposal (RFP) was issued in May to retain consultancy services to update the County's Economic Development strategy, with Millier, Dickinson, Blais Inc. (MDB) being the successful proponent. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT Millier, Dickinson, Blais Inc. be retained to complete the 2015-2018 Economic Development Strategy and Marketing Plan with an upset limit of $60,000 (not including taxes). - Carried. Springfield Library 2013 Summer Reading Club Award — Director of Community and Cultural Services The director presented the report informing Council that the Springfield Library has received an honourable mention from Library and Archives Canada for the quality of its 2013 TD Summer Reading Club (SRC). Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the Warden on behalf of County Council issue a letter of congratulations to Springfield Library Staff for receiving an honourable mention for the quality of its 2013 Summer Reading Club. - Carried. Library Fine Threshold Amount — Director of Community and Cultural Services The director presented the report recommending that Council adopt a Library Fine Threshold of $10 as a fee in the County's Fees and Charges By-law. Moved by Councillor Jones Seconded by Councillor Mennill THAT the bill threshold for Elgin County Library patrons be set at $10; and, County Council 4 July 22, 2014 THAT the library bill threshold amount be integrated into the 2015 revision of By-Law No. 14-15, "A By-Law to Provide a Schedule of Services and Activities Subject to Fees and Charges by the County of Elgin". - Carried Ontario Trillium Foundation Grant - Youth Employment Counselling in Libraries — Director of Community and Cultural Services The director presented the report notifying Council of a successful grant application from the Ontario Trillium Foundation in the amount of $14,000 to implement a youth employment counselling program in each of the library's ten branches in partnership with Employment Services Elgin. Moved by Councillor Mc William Seconded by Councillor Jenkins THAT the Warden on behalf of Elgin County Council be authorized to enter into a funding agreement with the Ontario Trillium Foundation in the amount of $14,000 for the purposes of youth employment counselling in Elgin County Library branches; and, THAT the Warden issue a letter of appreciation to the Ontario Trillium Foundation and Employment Services Elgin in recognition of their support of this project; and, THAT necessary projects be established in the 2014 and 2015 capital and operating budgets of the Elgin County Library for the purposes described in this report. - Carried. Development Charges — Director of Financial Services The director presented the report seeking Council's approval to issue a Request For Proposal to conduct a development charge study. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT a Request For Proposal to conduct a development charge study be issued, the results of which shall be considered at the September 9, 2014 Council meeting. - Carried. June Budget Performance — Director of Financial Services The director presented the report outlining the budget comparison for June 2014 for the County with favourable performance for the month of $164 thousand bringing the year-to- date to $334 thousand favourable. Moved by Councillor Walters Seconded by Councillor Mc William THAT the report titled "June Budget Performance" dated July 14, 2014 be received and filed. - Carried. CORRESPONDENCE Items for Consideration 1. Beatrice Olivastri, Chief Executive Officer, Friends of the Earth requesting Council take steps to protect bees and other pollinators by requiring service providers and contractors to cease the use of neonicotinoid products. 2. Gerry Marshall, Mayor, Town of Penetanguishene, with a resolution seeking support for the formation of a Small and Rural School Alliance to jointly lobby for a moratorium on all school closures until accommodation reviews are completed by the Provincial Government. County Council 5 July 22, 2014 3. Kathy Kielt, Deputy Clerk and Supervisor of Council and Committee Services, with a resolution seeking support for the Protection of Public Participation Act, 2014 (Bill 83). The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Walters Seconded by Councillor Mc William THAT Correspondence Item #1 be received and filed - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Jones Seconded by Councillor Mennill THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Jenkins Seconded by Councillor Ens THAT Correspondence Item #3 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Jennifer Graham Harkness, A/Manager, Engineering, West Region, Ministry of Transportation with response regarding their leading the Highway 3, St. Thomas to Aylmer, Transportation Needs Assessment Study. 2. a) John Pickernell, Applications Administration, Ontario Energy Board, responding to the County of Elgin's resolution supporting the Municipality of Bayham, the Town of Aylmer and the Township of Malahide's request to not grant permission to recover penalty costs from customers associated with Natural Resource Gas Ltd.'s failure to fulfill obligations of its contract to Union Gas Ltd. b) Laurie Spence Bannerman, CAO/Clerk, Municipality of Dutton Dunwich supporting the actions of the Municipality of Bayham's resolution by submitting "letter of comment" to Ontario Energy Board re: the recovery of penalty charges by Natural Resource Gas Ltd. 3. Eric D'Hondt, General Manager, Norfolk County, Public Works & Environmental Services Department with resolution announcing award of Request for Proposal PW-ES-14-01, Alternatives Technologies for Management of Waste. 4. Hon. Bob Chiarelli, Minister of Energy with information on the Municipal Energy Plan (MEP) program and instructions on how to apply for MEP funding. 5. Jenny Reynaert, Administrator/Deputy Clerk, Town of Aylmer, with resolution regarding Review of Term Limits of Municipal Councils. 6. AMO Communications — Accountability Act. In relation to Correspondence Item #1: It was noted that Elgin County staff will now initiate the study. County Council Moved by Councillor Mennill Seconded by Councillor Jones 6 THAT Correspondence Items #1 — 6 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members — None. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Item Moved by Councillor Mennill Seconded by Councillor Mc William July 22, 2014 THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board - Service Agreement. - Carried. Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now rise and report. - Carried. Moved by Councillor Mc William Seconded by Councillor Mennill THAT Elgin County Council agree with the principles of the revised consolidation agreement with the City of St. Thomas and direct staff and the County Solicitor to work with City staff and the City Solicitor to prepare the new agreement for execution. - Carried. DELEGATIONS (continued) St. Thomas Elgin General Hospital 2013/14 Annual Report Tom Marks, Council representative on the St. Thomas Elgin General Hospital (STEGH) Board of Governors presented the STEGH Annual Report detailing hospital activities. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the report titled "St. Thomas Elgin General Hospital 2013/14 Annual Report" dated July 2014 be received and filed. - Carried. PRESENTATIONS International Plowing Match (IPM) Legacy Agricultural Scholarship - 2014 Winners — Warden David Marr The Warden congratulated the three 2014 recipients of the International Plowing Match Scholarship for their accomplishments and presented them with their scholarship cheques. The students were invited to join Council for lunch following the meeting. County Council 7 July 22, 2014 Moved by Councillor Walters Seconded by Councillor Mennill THAT the Warden, County Council and 2010 IPM Executive Committee hereby acknowledge and congratulate Ms. Marenda Schipper of the Township of Malahide ($2,500), Mr. Dennis Catt of the Municipality of Central Elgin ($1,250) and Mr. Scott Speers of the Municipality of Central Elgin ($1,250) as the 2014 winners of the International Plowing Match Legacy Agricultural Scholarship. - Carried. Recognition of County of Elgin Official Plan Public Focus Group Committee Members The Warden and Manager of Planning presented members of the Elgin County Official Plan Public Focus Group Committee members with a token of appreciation for their work in developing the County's first Official Plan. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Walters Seconded by Councillor Mennill THAT By-Law No. 14-21 "Being a By-Law to Rescind By-Law 14-17 and Being a By-Law to Establish Revenue Neutral Clawback Percentages for Certain Property Classes" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Mc William Seconded by Councillor Jenkins THAT By-Law No. 14-22 "Being a By-Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the July 22, 2014 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Couckuyt THAT we do now adjourn at 11:55 a.m. and meet again on September 9, 2014 at the County Administration Building Council Chambers at 9:00 a.m. Chief Administrative Officer. - Carried. //Ade David Marr, Warden.