The URL can be used to link to this page

October 9, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING OCTOBER 9, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A9) *September 25, 2014 Council *September 25, 2014 Public Meeting — Zoning Amendment (Simon) BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. Art Lawson, Jim Oliver and Chuck Hall re: SCOR 2:00 p.m. Eric Gillespie —Wind turbine presentation REPORTS (C1-C10) 1. ROADS a) *Monthly Report 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report 3. WATER DISTRIBUTION SYSTEM a) *Monthly Report October 9, 2014 ............. Page 2 4. WASTEWATER 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) *Report— Drainage Superintendent Position 8. ADMINISTRATION a) *Report— Household Hazardous Waste Day b) *Report— Christmas party c) *Report— Lawn Bowling Building Roof d) *Report— Memorial Park monument e) *Report— OPP Police Costing for 2015 f) *Report— Port Glasgow Trailer Park— Septic System 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — D8) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Environment Registry — Notice of changes to Schedule of Noxious Weeds; 2.* Elgin County— notice of woodlot clearing — Lot A, Concession 11; 3.* Thea Long, Lawn Bowling Club —fundraiser; 4.* Downs Law— New Glasgow Presbyterian Church, 9319 Furnival Road; 5.* Municipality of Killarney— request support of resolution regarding OPP billing model; 6.* AMO — Protection Rural Broadband; October 9, 2014 ............. Page 3 RECOMMENDED TO ACCEPT & FILE: 7. AMO • Watch file — September 25, 2014 • Watch file — October 2, 2014 8. Backus Page House Museum —Autumn Days BY-LAWS: MINUTES (E1-E3) *Tri County Management Committee —July 22, 2014 *West Elgin Arena Board —August 12, 2014 *West Elgin Recreation Committee—August 19, 2014 NOTICE OF MOTION F t OTHER BUSINESS (G1 —G2) 1. Council announcements 2. Closed session — • personal matters about an identifiable individual • litigation or potential litigation * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: October 23, 2014 Council October 27, 2014 Election Day October 28, 2014 Tri County Water Board meeting, 7:00 p.m. Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 25, 2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator[Treasurer Norma Bryant, Clerk Heather James, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin approves the agenda for September 25th, 2014 as printed and circulated with the following addition: Closed Session re: an identifiable individual DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Miller Seconded by Leatham RESOLVED that the minutes of the meetings held on the following date be adopted as printed and circulated: September 11, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES: DELEGATIONS Council recessed their meeting to hold a public meeting for a zoning amendment and resumed their meeting thereafter. REPORTS 1. ROADS 2. RECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER A� September 25, 2014 .....Page 2 of 7 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS a) McDonald Drain Maintenance RES. NO. 3 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darryl Dick Excavating in the amount of $8,126.00 plus taxes for McDonald Drain maintenance. DISPOSITION: Carried b) Slack Drain Maintenance RES. NO.4 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Timmermans Drainage in the amount of $8,307.20 plus taxes for Slack Drain maintenance. DISPOSITION: Carried c) Canada Company Drain Maintenance RES. NO. 5 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Timmermans Drainage in the amount of $3,349.70 plus taxes for Canada Company Drain maintenance, DISPOSITION: Carried d) Government Drain No. 1 Maintenance RES. NO. 6 Moved by Bodnar Seconded by Aldred RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Timmermans Drainage in the amount of $10,832.50 plus taxes for Government Drain No. 1 maintenance. DISPOSITION: Carried e) Hill Drain Maintenance RES. NO. 7 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Darryl Dick Excavating in the amount of $11,392.00 plus taxes for Will Drain maintenance. DISPOSITION: Carried 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION September 25, 2414 .....Page 3 of 7 a) Report—Appraisal of Parking Lot RES, NO. 8 Moved by Aldred Seconded by Miller RESOLVED that the report from the Clerk re:Appraisal of parking lot be received. DISPOSITION: Carried b Report—Set Fines for Open Air Burning By-law RES. NO. 9 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Clerk re: Set Fines for Open Air Burning By-law be received; AND that the necessary approvals be obtained. DISPOSITION: Carried 10. PLANNING a) Report—Zoning By-law Amendment Simon RES. NO. 10 Moved by Miller Seconded by Leatham RESOLVED that the report from the Planner re: Zoning By-law Amendment(Simon)be received. DISPOSITION: Carried b) Report—Seaside Condominium AnDiications RES. NO. 11 Moved by Aldred Seconded by Leatham RESOLVED that the report from Gary Blazak re: Seaside Condominium Applications be received. DISPOSITION: Carried 11.ACCOUNTS RES. NO. 12 Moved by Leatham Seconded by Miller RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#9A amounting to$105,476.89 in settlement of General, Road,Water, and Arena Accounts (including cheques#17592-17676) DISPOSITION: Carried CORRESPONDENCE: 1. Wendie Dupuis, Lakewood Trailer Estates Inc. Re: Port Glasgow Trailer Park Zone Maximum Density 2. Christine Scrimgeour, Scrimgeour&Company Chartered Accountants— Audit Services September 25, 2014 .....Page 4 of 7 RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Scrimgeour&Company in the amount of $22,000.00 plus taxes for audit services for 2014. DISPOSITION: Carried 3. Deputy Minister of Energy—Thank you for attending the AMO Annual Conference 4. The Arks and Cookery Bank—Request for Liquor Sales License RES. NO. 14 Moved by Bodnar Seconded by Leatham RESOLVED that Council has no objections to The Arts&Cookery Bank to extending their license area at the Ribs&Rubies Dinner on October 4, 2014 DISPOSITION: Carried 5. Optimist Club of West Lorne—Social Gaming Event License RES. NO. 15 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin supports the holding of the Adult Fun Night at the Royal Canadian Legion in Rodney on February 281", 2015 by the Optimist Club of West Lorne. DISPOSITION: Carried 6. West Elgin Chamber of Commerce—All Candidates Night,Tuesday, October 151",7pm at the Elgin International Club 7. Town of Halton Hills--Buy American 2.0 Resolution 8. AMO Policy Update--Double Hatter Firefighter RES. NO. 16 Moved by Bodnar Seconded by Aldred WHEREAS the training and certification of professional firefighters is established and mandated by the Province of Ontario under the Fire Protection and Prevention Act, 1997; AND WHEREAS it is the responsibility of municipalities to establish fire departments and appoint fire chiefs to provide fire protection services as they determine may be necessary in accordance with their needs and circumstances; AND WHEREAS many Ontario municipalities reply on both full time and volunteer firefighters in order to provide fire protection; AND WHEREAS the International Association of Fire Firefighters ("IAFF") Constitution prohibits full time firefighters from volunteering as firefighters in another municipal jurisdiction (i.e. "Double Hatting"); AND WHEREAS the IAFF's stance on Double Hatting is specifically prohibited by legislation in almost all provinces in Canada and much of the United States; AND WHEREAS a volunteer firefighter in the Innisfil Fire and Rescue Service is challenging the IAFF ban on Double Hatting and their expulsions from that union because of his desire to continue A5 September 25, 2014 .....Page 5 of 7 RES. NO. 16 cont'd volunteering while being employees as a full-time firefighter in another jurisdiction; AND WHEREAS the right of individuals to use their free time in service of their community is a fundamental right in a free, open and democratic society. NOW THERE BE IT RESOLVED that Council of the Municipality of West Elgin requests that the Province of Ontario amend the Fire Protection and Prevention Act, 1997 with respect to salaried firefighters who also work as volunteer firefighters, such that if a person is denied membership in an association of firefighters, is expelled or disciplined by the association or engages in reasonable dissent with the association in connection with this kind of dual role, the association is not permitted to require the employer to refuse to employ the person as a salaried firefighter,terminate his or her employment as a salaried firefighter or refuse to assign the person to fire protection services DISPOSITION: Carried 9. Elgin County—Wardens Banquet, November 7th 10. AMO Watch file—September 11, 2014 Watch file—September 18, 2014 I 11, Elgin County Land Division Committee--Notice of Decision—Vanderloo 12. Ministry of the Environment and Climate Change—Notice of Completion of Environmental Assessment Review RES. NO, 17 Moved by Leatham Seconded by Miller RESOLVED that the above correspondence items 1, 3, 6, 7, 9-12 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-65—Zone Amendment Simon RES. NO. 18 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot 17, Concession 12,from the Special Agricultural (A2)Zone to'site-specific'Agricultural (A1- 49) and from the'site-specific'Agricultural(A3-49)Zone to the Special Agricultural (A2)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 19 Moved by Aldred Seconded by Bodnar RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot 17, Concession 12,from the Special Agricultural(A2)Zone to September 25, 2014 .....Page 6 of 7 RES. NO. 19 cont'd 'site-specific'Agricultural (A1-49)and from the `site-specific' Agricultural (A1-49)Zone to the Special Agricultural (A2)Zone,shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-65—Zone Amendment —Simon DISPOSITION: Carried 2. By-law No 2014-66—Appoint Lottery Licensing Officer RES. NO. 20 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to appoint a Lottery Licensing Officer and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 21 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to appoint a Lottery Licensing Officer be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-66—Appoint Lottery Licensing k Officer DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS CLOSED SESSION RES. NO. 22 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: Personal matters about an identifiable individual (M.A.s.239(2)(b) DISPOSITION: Carried RES. NO. 23 Moved by Miter Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried RISE AND REPORT The Mayor reported that information was provided on a by-law complaint. September 25, 2014 .....Page 7 of 7 CONFIRMING BY-LAW RES. NO. 24 Moved by Aldred Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on September 25th, 2014 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.25 Moved by Bodnar Seconded by Aldred RESOLVED that a By-law to confirm the proceedings of the special meeting held on September 25th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014- 67—Confirming By-law September 25 2014 DISPOSITION: Carried ADJOURNMENT RES. NO.26 Moved by Leatham Seconded by Miller RESOLVED that this Regular Meeting of Council shall adjourn at 10:35 a.m.to meet again on October 9,2014. DISPOSITION: Carried These minutes were adopted on the 9th day of October, 2014. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS SEPTEMBER 25, 2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk Heather,lames Planner SUBJECT: REZONING—LOT 17,CONCESSION 12(SIMON) The Mayor called the meeting to order at 9:35 a.m. The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority and Ministry of Transportation which both indicated no objection. The Planner gave a summary of the proposed amendment as follows: The proposed amendment would amend the `site-specific' Agricultural (A1-49) and Special Agricultural (A2) Zones. The subject lands are situated on the north side of Talbot Line in the former Township of Aldborough. The rezoning would 1) permit the severance of a parcel of land from a non-farm residential parcel to be rezoned from Special Agricultural (A2) to 'site specific Agricultural (A1-49)to be added to an abutting agricultural parcel; and, 2) permit the severance of a parcel of land from an agricultural parcel to be rezoned from 'site-specific' Agricultural (A1-49) to Special Agricultural (A2) to be added to an abutting non-farm residential parcel. The lands to be severed from the non-farm residential parcel and to be added to an abutting agricultural parcel comprise a rectangular-shaped parcel having an area of 0.28 hectare(0.69 acre)and a frontage of 38.0 metres(124.7 feet) on Talbot Line. The parcel is vacant. The lands to be severed from an agricultural parcel and added to an abutting non farm residential parcel comprise a rectangular-shaped parcel having an area of 0.12 hectare (0.3 acre)and a frontage of 16.3 metres(53.6 feet). The parcel contains an accessory building. The subject lands are designated Agricultural in the Municipality of West Elgin Official Plan. Agricultural uses, non-farm residential uses and lot additions are permitted. V� q P4lrF Iv� ' U � The .Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: October, 2014 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for September, 2014 DISCUSSION: 1. Graham Road reconstruction is now complete. Landscaping, topsoil, seeding and final clean up were done in late September. 2. Henry Road reconstruction was also completed in September and-gravel screening operations at our Kearns pit have wrapped up for 2014. 3. All maintenance gravel has been spread and dust suppression product applied. 4. Additional operations carried out in September include sweeping of intersections, grass mowing, spot grading and culvert replacement. 5. Final mowing of county roads will take place this month along with the second cutting of the "Gray Line Pilot Project". 6. Fall grading of gravel roads and shoulders will be starting shortly. 7. McDougall Line shoulder rehab and guiderail upgrade scheduled for this month...weather permitting. 8. Due to drainage issues and pricing, paving at the arena parking lot and Munroe Street will be set aside until next spring. An extensive drain repair at the arena disturbed the area to be paved. Waiting until spring for asphalt will ensure all settling of the excavation area is complete. Quoted pricing was higher than originally anticipated due to the relatively small scope of work. If these jobs can be tendered early next year, in conjunction with other paving projects in the area, a better price may be available. 9. Staff will begin stockpiling sand and preparing winter equipment. Hopefully this year's snow abatement program goes better than last! Respectfully Submitted, :Reviewed by: Lee Gosnell co 'Gawley, CPA, C Public Works Superintendent Administrator/Treasurer Attachments None 4 ,a•uxf F+ U + v h The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: OCTOBER 9 2014 SUBJECT: RECREATION MONTHLY REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: MONTHLY REPORT FOR RECREATION. BACKGROUND: 1. All of the outdoor facilities that require water to operate have been shut down and winterized for 2014, final meter reads have been done. 2. Repair to Rodney Park is nearing completion, the roller should be delivered sometime this week. 3. The dehumidifiers at the arena have been repaired and finally are up and operating as intended. 4. Inspections have been done on the pool liner, there has been significant damage done to the liner that may require the liner to be replaced. The costs and final recommendation has not been determined as of this date. 5. The sound barriers for the Recreation Centre will consist of either 4 x 8, or 4 x panels that will be installed on the walls to absorb the sound, and prevent the bouncing of sound from one side to the other. We are currently, with the assistance from Spriet, sourcing the required components. 6. The sidewalk plows are being repaired and prepared for the upcoming winter season. 7. The Arena is operational, and with the exception of the challenges with the dehumidifiers is operating well. Respectfully Submitted, Reviewed b Jeff Slater Cott Gawley, CPA GA Recreation Superintendent Administrator/Tre urer E�j t'��h5 rho 1� it 16 t 1 I �t�it, { 4ti� 5titj �rl°5t `West Elgin Distribution System ........... o MS', < ; ' Operations Report - Yt , , September 2014 - h '{3 OAR IN , - + d�ys� Submitted y' x 4rttario Clean Water Agency Date: October 6, 2014 i f�}i r�ttt�,:t,T IS`1. 1f k � l kM�j�1f� hti cry �S s 1Y....1 Fff ZVI Ow IN T ..f �; - �A i:�"�k:•-FSti, yt` �f� �� i �Y L��.S.�iN-:I kkl Y }l-�.4 stv ti t ra 7 :1 1 YF CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: JANUARY: There were no compliance or exceedance issues reported this month. FEBRUARY: There were no compliance or exceedance issues reported this month. MARCH: The MOE final inspection report received on March 20. There was one non-compliance for the West Elgin Distribution system for not having a drawing updated in the Municipal Drinking Water License, the issues has now been resolved.The entire system received an inspection rating of 99.43%. SECOND QUARTER: APRIL: There were no compliance or exceedance issues reported this month. The non-compliance identified in the MOE inspection report was resolved, by providing the MOE the drawing on April 251h. MAY: There were no compliance or exceedance issues reported this month. JUNE: There were no compliance or exceedance issues reported this month. THIRD QUARTER; JULY: There were no compliance or exceedance issues reported this month. AUGUST: There were no compliance or exceedance issues reported this month. SEPTEMBER: The distribution system received a new water works number(260094627) as part of the separation from the Tri-County Water Treatment Plant due to new ownership. We are waiting on the MOE to issue new Municipal Drinking Water Licence and Drinking Water Works Permit for the system. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOL inspections for the first quarter. The routine MOE inspection began on February 4th and continued into March with the final inspection report received on March 24th, 2014. SECOND QUARTER: There have been no MOE or MOL inspections for the second quarter. THIRD QUARTER: JULY: There have been no MOE or MOL inspections for the month. i AUGUST: There have been no MOE or MOL inspections for the month. SEPTEMBER: There have been no MOE or MOL inspections for the month. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit is scheduled for April 15t. SECOND QUARTER: Internal Audit was conducted by Rick Turnbull on April 1St, 2014. The final audit report hasn't been issued, once received a management review will scheduled and conducted prior to the expected external audit in August, THIRD QUARTER: JULY: The Internal Audit Report was received. There were no non-conformances and 28 opportunities for improvement identified. These were all addressed in the Management Review that was conducted on July 21, 2014. Revisions were made to the Operational Plan based on the audit results. The revised Operational Plan was provided to the external auditor along with other requested documents for the external audit surveillance audit on August 1St AUGUST: An external surveillance audit was conducted by Sandra Tavares on August 1St in preparation for the onsite verification audit. This audit report contained four opportunities for improvement (OFI's). These OFI's will be addressed in next year's Management Review or when revisions are necessary to the Operational Plan. On August 22"d, Sandra Tavares was onsite to conduct the external audit verification audit for full scope accreditation of the system. This audit report identified one non-conformance and three OFI's. The non-conformance was addressed and sent back on September 2nd to SAI Global for approval and closing out. We are awaiting response. SEPTEMBER: The non-conformance from the external audit conducted August 22"d was accepted and closed out by the auditor on September 8 th SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: There were no issues with water quality for the first quarter. SECOND QUARTER: Annual spring flushing was conducted in the system. The Rodney Tower experienced suspected thermal turnover May 26-27h, causing low chlorine. The area was flushed and residuals have been resolved. THIRD QUARTER: JULY: The Rodney Tower has had lower residuals, but has been managed through flushing and filling cycles of the Tower. AUGUST: Chlorine residuals have been maintained at the Rodney Tower through flushing and filling cycles. Low residuals resulted in a few call outs but didn't result in any adverse conditions. SEPTEMBER: The Rodney Tower chlorine residuals have been an issue but have remained in compliance by draining and filling the tower. Adjustments were made to some autoflushers to improve residuals at these locations (refer to Section 6). Residuals will also improve with the fall flushing program in October and cooler temperatures. SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the monthly health and safety inspections conducted this quarter. SECOND QUARTER: There were no hazards identified during the monthly health and safety inspections conducted this quarter. THIRD QUARTER: JULY: There were no hazards identified during the monthly health and safety inspections conducted this month. AUGUST: There were no hazards identified during the monthly health and safety inspections conducted this month. SEPTEMBER: There were no hazards identified during the monthly health and safety inspections conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 06, 13, 20, 27: Collected weekly bacti samples in the West Elgin distribution system 06: collected annual samples in the West Elgin distribution system 01, 03, 06, 08, 10, 13, 15, 17, 20, 22, 24, 27, 29, 31: West Elgin Facilities Checks and Readings 03, 10, 17, 24, 30:Weekly Autoflusher rounds in West Elgin 13, 20, 23: Checking Chlorine Residual at Monthly Sample Points 24:Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road FEBRUARY: 03, 10, 18, 24: Collected weekly bacti samples in the West Elgin distribution system 10: Collected Monthly and Schedule 15.1 samples 03, 05, 07, 10, 12, 18, 19, 21, 24, 26, 28:West Elgin Facilities Checks and Readings 07, 13, 20-21, 28: Weekly autoflusher rounds in West Elgin 05:Thawed and repaired hydrant on 25172 Talbot Line,just west of Graham Rd. A damaged ball rubber was replaced with a brand new ball rubber in order to fix the leak. 06: Fixed autoflusher wiring on Gray Line#6 06:Thawed Sample Station on Dymock Line. 18, 19: Checked Chlorine Residual at Monthly Sample Points 25: Monthly chamber meter readings MARCH: 03, 10, 17, 24,31: Collected weekly bacteriological samples in the West Elgin distribution system 4,5,6,11,18: Monthly sample station rounds 03, 05, 07, 10, 12, 14, 17, 19, 21, 24, 26, 28, 31: West Elgin Facilities Checks and Readings 07, 14, 20, 28: Weekly auto flusher rounds in West Elgin 18, 19: Checking Chlorine Residual at Monthly Sample Points 4: Monthly chamber meter readings 4: Replaced 3 auto flusher sample taps. i. Dymock Line and Dunborough Line ii. Opposite 26168 Queen street iii. Opposite 24988 Gray Line 31: Replaced broken snow flag for the hydrant at Colley and Crinan Line SECOND QUARTER: APRIL: 07, 14, 22, 28: Collected weekly bacti samples in the West Elgin distribution system 07: collected monthly and quarterly samples 02, 04, 07, 09, 11, 14, 16, 21, 22, 25, 28, 30: West Elgin Facilities checks and readings 04, 11; 17, 25: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 03, 09, 10, 22, 23:West Elgin distribution monthly blow off rounds 01,03, 08: West Elgin Distribution monthly sample point rounds 02, 07: Removed and replaced sump pump in West Elgin North meter pit 11: shut-off water service at 22376 Downie Line for a customer to do plumbing repair inside. Service was turned on after repair. 24: Repaired mainline isolation valve at the corner of Hoskins Line and Furnival Road.Valve was leaking at the bonnet. Replaced bonnet bolts. No isolation was required for work to be completed. West Elgin Municipal Works department were also involved. MAY: 05, 12, 20, 26: Collected weekly bacti samples in the West Elgin distribution system 02, 05, 07,09, 12, 14, 16, 19, 20, 23, 26, 28, 30: West Elgin Facilities checks and readings 02, 09, 15, 16, 23, 30: Weekly auto flusher rounds in West Elgin 01: Monthly chamber meter readings 01, 06, 26, 27, 28, 29: West Elgin distribution monthly blow off rounds 05, 06, 07, 14, 20, 26, 28:West Elgin Distribution monthly sample point rounds 05-16-Systematic flushing and hydrant maintenance preformed on all hydrants in distribution system JUNE: 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 02, 04, 06, 09, 11, 13, 16, 18, 20, 23, 25, 27, 30: West Elgin Facilities checks and readings 06, 13, 20, 27: Weekly auto flusher rounds in West Elgin 02: Monthly chamber meter readings 19, 24, 25, 26: West Elgin distribution monthly blow off rounds 05, 19, 25: West Elgin distribution monthly sample point rounds THIRD QUARTER: JULY: 07: Collected Schedule 15.1 samples taken 07: Collected Quarterly samples 07, 14, 21, 28: Collected weekly bacti samples in the West Elgin distribution system 01, 02, 04, 07, 09, 11, 14, 16, 18, 21, 23, 25, 28, 30: West Elgin Facilities checks and readings 04, 10, 18, 25: Weekly auto flusher rounds in West Elgin 02: Monthly chamber meter readings 09, 15, 17, 22: West Elgin distribution monthly blow off rounds 07, 08, 09: West Elgin Distribution monthly sample point rounds 23: repaired a broken copper line on the control valve at Rodney Tower AUGUST: 05, 11, 18, 25: Collected weekly bacti samples in the West Elgin distribution system 01, 05, 06, 08, 11, 13, 15, 18, 20, 22, 25, 27, 29: West Elgin Facilities checks and readings 01, 08, 15, 22, 29:Weekly auto flusher rounds in West Elgin 01, 05, 12: Monthly chamber meter readings 07, 12, 13, 19, 20, 21: West Elgin distribution monthly blow off rounds 07, 08: West Elgin Distribution monthly sample point rounds 13: replaced UPS unit at Rodney Tower 21: annual testing on Backflow preventer at Rodney Tower- PASS SEPTEMBER: 02, 08, 15, 22,29 : Collected weekly bacti samples in the West Elgin distribution system 02, 05, 08, 10, 12, 15, 19, 22, 24, 26, 29 : West Elgin Facilities checks and readings 05, 12, 19, 26: Weekly auto flusher rounds in West Elgin 03: Monthly chamber meter readings 08, 22, 23, 24, 25: West Elgin distribution monthly blow off rounds 22, 23, 25: West Elgin Distribution monthly sample point rounds 04: Check hydrant for fire event near Black's Lane 09: Assisted Mike Kalita to locate a water main along Marsh Line 15: Isolated and drained Rodney tower 15: changed duration/frequency settings on the following auto-flushers due to declining chlorine residuals. Informed ORO and PCT of changes. All changes appear to be successful. Y�� $f ` I shr�lAda3 0 ,.t # EFfi, Pruidur �,o /, lequ,er� y .; kurrenrra �on/Frink;1!�� ' �' xrk„�,, _�s�.�, .a; 1, ,� , 26168 Queens Line 10mins/3days 10mins/7days Dead end of McMurchy 10mins/7days 15mins/7days 21077 Marsh Line 5mins/3days 5mins/7days 21509 Hoskins Line 5mins/7 days 15mins/7 days 16: Low Chlorine Alarm- Rodney Tower-Tower was isolated and drained until adequate chlorine residual was reached 17: Drained Rodney Tower from Hydrant on Victoria and Sandford Street 23: A storm sewer flushing crew had a hose stuck and needed their tank filled while working on Elm Street in West Lorne. OCWA Operator called to filled the tank twice. 29: Service repair at 11 Todd Place, temporary repair to north %" service has to be completed after drain repair 30: Completed service leak repair at 11 Todd Place, throttled valve to keep positive pressure. Installed V black plastic line and V shut off at main. SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: 07: Water pipe burst at 24992 Crinan Line in West Lorne; the operator shut off water meter tap to stop flow to customer basement. FEBRUARY: No Alarms MARCH: March 29: Called out to 198 Graham Road for a service leak.Shut curb stop off at 9:15am and turned service back on at 12:30, after home owner had leak repaired. SECOND QUARTER: APRIL: No Alarms MAY: 26, 27: Low Chlorine at Rodney Water Tower due to thermai turnover. Rectified by hydrant flushing. JUNE: 03: Low Chlorine at Rodney Water Tower due to thermal turnover. Chlorine analyzer read 0.23ppm but when tested with handheld, was 0.49ppm. Chlorine analyzer was calibrated. 07: Emergency locate for Hydro One. Hydro One called in an emergency locate at 17 Stinson Street in Rodney due to a hydro transformer leaking oil. On call Operator located water main near dig site, the main was outside their dig zone, and no services were close by. THIRD QUARTER: JULY: 27: Power failure @ Rodney Tower- Scheduled power outage-chlorine levels monitored continuously by grab samples AUGUST: 09, 10: Low free chlorine residual, level went into "Dead Band" 12, 13: Com-fail, replacing UPS back-up system, down for less than 1min, in co-operation with WTP operator 16: High level at Rodney Tower, reset highlift pump at WTP 30: Low Low free chlorine residual, level went into "Dead Band" during fire event SEPTEMBER: 14: Low Chlorine Residual at Rodney Tower. Operator on call trended chlorine residual, dropped to 0.30 ppm. Flushed out chlorine analyzer and put back to 15 psi. SECTION 8: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 11: Community complaint Mandy Johnson at 14084 Colley Road. Water is cloudy but clears after a few minutes. Checked water at the autoflusher on the corner of Crinan and Colley, and water was clear. 13:Turned off autoflusher on Thomson because water was pooling on the road and causing hazardous conditions. PCT and ORO advised. MARCH: 14: Received a call from the Municipality of West Elgin concerning a resident at 21486 Silver Clay Line having no water. Suspected frozen watermain. Attempted to thaw line from house to curb stop,then dug up curb stop. Attempted to thaw from curb stop to watermain. West Elgin Municipal workers also assisted. It was determined the main was frozen. A short term solution was provided to give the homeowner water. Work was performed onsite but homeowner is still without running water. 20: Received a complaint from a resident on Beattie Line at 10:00am. Resident claims the water is staining the fixtures inside their home. At 11:05 the hydrant at 22938 Beattie Line was flushed for 17 minutes and water was clear. A Chlorine sample of 1.09ppm was taken after the hydrant was flushed. SECOND QUARTER: APRIL: Resident at 21486 Silver Clay Line without water because of suspected frozen watermain. Operator completes check (on Monday, Wednesday, and Friday of each week) of area and attempts to run the blow off. Short-term solution for potable water remained in place during the month. Situation resolved on May 1, 2014. Operator took samples and results were: Free C12 0.78ppm, total C12 1.38ppm and a total flush time of 30 minutes was completed on the line. A bacti sample also taken and sent to lab for analysis, sample came back normal. MAY: No complaints or concerns this month. JUNE: 30: Responded to a customer complaint for odor in the water at 190 Munroe Street, West Lorne. Hydrant on the corner of Munroe and Ridge St, was flushed for 15mins as well as hydrant at the end of Monroe for 15mins. 30: Responded to a customer complaint of a service leak at 7 Todd Place,West Lorne. Water was leaking from curb box.Two services were repaired at the same site.After services were repaired, hydrant at 22 Todd Place was flushed. Bacti samples were taken after repair, and 24hrs after repair. THIRD QUARTER: JULY: 01: Received complaint of a service leak at 7 Todd Place in West Lorne. Water was leaking from curb box.Two services were repaired at the same site.After repair was completed, hydrant in front of 22 Todd Place was flushed. Bacti samples were taken 24 hours apart upstream and downstream from repair. 07: Met with Operators from Municipality of Dutton/Dunwich at 401 eastbound service centre to respond to low pressure complaints. Interconnecting valve between Eastbound and Westbound was opened. 11: Operator onsite with plumber at 401 Eastbound service centre to observe the removal of a backflow preventer for pressure issues. AUGUST: 11: Community complaint received from 190 Munroe St. in West Lorne. Customer was complaining of"fish smell" in water. Hydrant at 222 Munroe St. was flushed for 30mins with a residual of 1.37ppm obtained. Notified ORO, as this is a repeat problem. Discussed monthly flushing at that hydrant. 20: responded to a customer complaint at 13279 Graham Rd. Customer complained of low/no pressure. Upon investigation it was clear it was on the homeowner's property. Notified West Elgin Municipality of issues. Notified ORO. 29: Responded to a community complaint at 104 Sexton St, in West Lorne. Customer complained of black particles in the water.The hydrant at the dead end of Sexton was flushed with visual sample taken at the start of flushing. No particles were present,The hydrant was flushed for 30mins with free chlorine residual of 1.45ppm obtained. Notified customer that it appeared the particles where coming from within his residence. SEPTEMBER: 23: Community complaint received from 190 Munroe St. in West Lorne. ORO and PCT accompanied operator to the customer's house, as this has been an ongoing issue. No problems at other homes or at the hydrant. A Pet-Bottle was given to customer and he was instructed to give us the sample when it happens again. 26: West Elgin Municipality called to notify regarding a service leafs at 11 Todd Place. C� V iNPVxR ( 4 ■ 9 � N m 7 �Q X1998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: October 9, 2014 SUBJECT: SEPTEMBER BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for September, 2014 No. of Permits Issued for Month of 2014 2013 September SFD New/Additions/Reno 3 1 Units Demolitions 1 Storage New/Additions 1 2 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 3 1 Buildings Demolitions Other New 2 Demolitions Septic Permits 2 1 Renovations 2 Estimated Value for Month of September $549,000.00 $547,200.00 Permit Revenue for Month of September $ 5,042.60 $3,575.22 No. of Permits issued for year to date 2014 2013 SFD New/Additions/Reno 17 15 Units Demolitions 5 Storage New/Additions 3 8 Buildings Demolitions Garages/ New 8 3 Car Ports Demolitions Farm New/Additions 12 13 Buildings Demolitions Other New/Additions 4 10 Demolitions 2 2 Septic Permits 6 4 Renovations 12 Estimated Value for Year $ 2,666,584.00 $3,093,319,00 97 Permit Revenue for Year $ 15,513.08 $21,494.97 i DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submitted Reviewed by: ':::hn Nooren Scott Gawley, C.G./A/. Deputy Chief Building Official Administrator/Treasurer K� oFll.. C6Ca �Fy'1998'a* The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: OCTOBER 9, 2014 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for September 2014 i BACKGROUND: 307 Untidy and Order Issued JOPEN 308 Grass, untidy and Order issued JOPEN Respectfully Submitted, Reviewed b °� f f, Norma I. Bryant, HonBA,AMCT cott Gawley, CP , CGA Cleric Administrator/Tre surer c 7 Ca) �Y ox r n CL ' � m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, AdministratorlTreasurer DATE: October 9, 2014 SUBJECT: Drainage Superintendent Position RECOMMENDATION: THAT Council directs the Administrator/Treasurer to develop a report on the replacement of the Drainage Superintendent position based on the option contained in this report. INTRODUCTION: John Ungar, the Municipality of West Elgin's Drainage Superintendent is retiring at the end of December 2014. The Drainage Superintendent position is a part- time position for the Municipality of West Elgin and currently John Ungar is contracted from Spriet Engineering to fulfil the role of Drainage Superintendent. DISCUSSION: I have met with Mike Devos of Spriet Engineering and have resources at Spriet to continue with the contract with the Municipality of West Elgin to provide Drainage Superintendent Duties. With the retirement of John Ungar, the municipality has the opportunity to review how the Drainage Superintendent duties are delivered. The following options that can be reviewed on business case basis: 1. Continue using Spriet Engineering to deliver the Drainage Superintendent Services. This option has been discussed with Spriet Engineering and they have a couple resources that would continue to provide the Drainage Superintendent services to West Elgin. 2. Hire a part-time Drainage Superintendent (this could be shared with another municipality or hire a part-time qualified Drainage Superintendent). There is a couple of potential qualified personnel to provide the duties of Drainage Superintendent in the area 3. Hire a full-time Technologist to perform the Drainage Superintendent duties and provide mapping updates, GIS expertise, asset management record upkeep and minor technical design for public work's road projects. (currently these duties are contracted out). A detailed Job Description and costing of this position would need to be developed 4. Train a current employee to provide the duties of Drainage Superintendent. At the present time all the staff are fully employed. Some of the above options have more merit that others. The current cost of the Drainage Superintendent is $43,800.00 with a grant from the Provincial government of 50% for superintendent duties. The 2014 Budget and actuals for 2011,2012 and 2013 are attached. Respectfully Submitted, Scott Gawley, CP , CGA Administrator/Tre urer Attachments - 2014 Drainage Budget MUNICIPALITY OF WEST ELGIN DRAINAGE DRAINAGE 2011 2012 2013 2013 2014 REVENUES ACTUAL ACTUAL ACTUAL BUDGET BUDGET FSC-DRAINS 650,020,000 -140.00 -280.40 -455.00 -250.00 -250.00 OSG-MO INSPECTOR 630,006.000 -19,386.56 -19,631.37 _ -19,831.47 -21,900.00 -21,900.00 TOTAL DRAINAGE -19,826.56 49,911.37 - -20,286.47 -22,160.00 •22,160.00 DRAINAGE 2011 2012 2013 2013 2014 EXPENDITURES ACTUAL ACTUAL ACTUAL BUDGET BUDGET DRAINAGE 772.000.000 49,301.06 39,328.09 34,444.98 43,800.00 43,800.00 GG DRAIN CHARGES WRITE OFF 741.032.040 - (9.99) 4,698.18 TOTAL DRAINAGE 49,301.08 39,318.10 39,143.16 43,800.00 43,800.00 NET DRAINAGE 29,774.49 19,408.73 18,856.69 21,660.00 21,650.00 COMMENTS: I Revenue: Based on application submitted to Provinclal Government for annual grant in February 2014 Expenditure: Municipality uses Spriet Associates to provide Drainage Superintendent Services and this cost represents the estimated time for the year. Municipality of West Elgin Final May 8,2014 Pagel c e� L) V .ara,e F R a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: October 9, 2014 SUBJECT: Household Hazardous Waste Day RECOMMENDATION: For information only INTRODUCTION: A joint Household Hazardous Waste Day was held on Saturday August 14, 2014 at the Dutton Dunwich Public Works Garage. DISCUSSION: A total of 211 vehicles were processed, 112 from Dutton Dunwich and 99 from West Elgin. A summary of materials collected this year, with comparisons back to 2005, is attached. To date Dutton Dunwich has not received notice of the grant so the amount owing for West Elgin is unknown. Respectfully Submitted, Reviewed by: Norma I. Brya�nBA,, CT Scott Gawley, CP , CGA Clerk Administrator/Tr surer Attachments Household Hazardous Waste Day data N N Q1' N LO LO N N NI j v' �Lfl �O rim jam; m W1 �iY N �' a� Y ti M N m` 1 j d = = = 0 = "= =1 I_ pi r TI .L 3 ! TIN © 00000000 ONO' 000 j NN V r- rO r00 r0 ! Ln I -- f m N N N N O = W _ N -cn - m 19 N N N� LL 0 N' 1- ( co N N 2� 0 N r T 0L[1 0N 0I 0N _0 NOM OM MI r 01 W 000 00I F- N N L7 O Ln LA I-- E0 N N fA N N N N N N O (D M N N N co� _ l t+ MM �j Nk N Y 0 0 2 2 2 Y O W N fOv r p 04 Nj 00OIpO000 100 �0Opl 1 D 000OI 000 p 0 O LO 1 Q �N � rM NrM MM r Ln I I i W �- - N N N N a) N N N a) N co (D N N N ! I CDT N Cc 00 2 2 2 N Y 2 2 2 4 2 x N rn 22 2 2 1— 1 I co Ln M IO a 0 0 0 0 0 0 0 N 0 0 0 0 0 0 I ! N poop 000 ` C5 ; Arno LI I W CD N r U)j I M T Ce]! I N ! r i j r I O Ej�# ' I _ o' �I �,�.i.NIY1w w w . ..I !U) 0) (rn Mf LO _c� (I�IIO��I�LCjI--I I -I N N N N a) N i N N (�7 cal 0000 °° 0100) pti I aa0 I I2 2 p 00100 Opp 0 Npo SAL o' omr:TMi CO 19t 0 I C14 CD C) j I M r - --'..- --- -- -- I rn rn Ln ti p N N d o j I I I C14 0 LO C p00di OOP pTM Oa. T t CN r LO V I N N I a) N tr7 N N N N a)0 cA - I �.(� 0 Ln E._ 1pOj 2jYl d?IY Q3 N I �IYI CDI �� Y Y! I ' 1p MIM u�!NI COIr_+icIA I +� LO vl N 0 = �jT. I r r1N 3: COIN, it I��N LO O N - -i f.._ IN j._ I ! va _N f" N as N to N CD 0 a 0 j 0 u, r'Ln.(>� a�I Y N NiY a� x oII cD• III Q = � L 0 = �`_� OI O M N! �jMIN _ Imo. as 0 N 0 000 Nj OM CUD! 0; j J pp 0 000; i LLI N co IT T r N I LO i 1 i Ill O 0 (n I� N N Nf a1i ._,.j N I �cJ' r' N� Ti j Irpld'fd' 3 N �j 43 �I ! NI I I- �ErniM C7 GE _ice i� I— p! N r' r [�, Eli M I LU Q CC .-. 1 l l 1 o 001 � I i III I i N I il_I i cn cn �' rIT ¢ ¢� X001 CO '� r V Q II LO .2 (D 00 00 �I N v CO IQ�] N N �. Irj LIJ � j ILI.-.i �1vE� Ui� fC!,� �' � Nia)INi Ni NI N (Jlmi ��I �kkwl CUi U' MI 1 O. (� � � N N N Q... ,ID ICE U LO Q c {-I LU CIO O'I, LO }�I 1 7 � Qlm! !.! NI Em CI C Q� @I AIM �' V. O O Nj °IF^IU i d)i OI (41 C !T N' U .UI U Uj `.� � 'U U1 U'.f01 N N. c �I co too: Cjjj � �I 116 G �I III Ci �l c [ ¢ N; cni �I c () #'' CI•�I..i O; u�'I�IIa'. NI ) °�I 0i ro m ml N E m! �' v i I �° cal NI ca �I i (n �I N NI �� ; NI �� Q 0 0'A' � ICIIl : O ',` '� � an) 01 Q 0I I Xj fti L L 43 ,L L I� f �l��ala -S 1E .oI�I� � � u- a ai¢Iv �f� IL z Rio! Or e cr u F c The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN FROM: Norma 1. Bryant, Clerk DATE: October 9, 2014 SUBJECT: Christmas Party RECOMMENDATION: Direction from Council. I INTRODUCTION: The Rodney Fire Department has requested that grant of$50.00 per member (as was done in the past) be given instead of a staff party. The Department would use this money to host their own party at a location determined by them. DISCUSSION: Council has been hosting a staff Christmas party in conjunction with the Christmas dinner and dance at the Elgin International Club. Full-time staff and the volunteers from both fire departments have been invited. The number of volunteer firefighters attending our party has been declining each year. The Rodney Fire Department would like to host their own event. The Elgin International Club is planning a Christmas dinner and dance on November 22nd or 29th. Options to consider: 1. Participate in the Christmas dinner and dance at the Elgin International Club. 2. Give a grant to the firefighters in the amount of$50.00 per firefighters based on receipts. Respectfully Submitted, Reviewed by: Norma 1. Bryant, HonBA,AMCT 46916y' .0 GA Clerk Administrator/Tre surer i� ox yuPVgg Q s�� U m � r The Municipality of Vest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: October 9, 2014 SUBJECT: Lawn Bowling Building Roof RECOMMENDATION: THAT Council approves the quote from DCU Roofing for$3,820 plus Taxes. INTRODUCTION: West Lorne Lawn Bowling Club has lawn bowling courts and club house on the municipal property beside the West Elgin Arena in West Lorne. In the past the Lawn Bowling Club has been responsible for the ongoing routine maintenance and operations of the Club House and grounds and requested financial assistance for major maintenance and capital repairs. DISCUSSION: The Current Club House Roof is leaking and in need of repair. The Lawn Bowling Club has received three quotes: 1. DCU Roofing $3,820.00 plus Taxes (Shingles) 2. T.J. Renovations & Contracting $6,625.00 plus Taxes (Shingles) 3. Martin J. Vandenberg Contracting $6,700.00 plus Taxes (Shingles) 4. Martin J. Vandenberg Contracting $8,040.00 plus Taxes (Steel) The funding is available in the Grants/Donations of the Administration Budget. Respectfully Submitted, S ott Gawley, C , CGA Administrator/Tre surer C a' u m 7 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: October 9, 2014 SUBJECT: Memorial Park Monument RECOMMENDATION: THAT Council authorizes quotes for the repair of the monument at Memorial Park be obtained. INTRODUCTION: Staff have noted that repairs are needed on the monument at Memorial Park, Port Glasgow. DISCUSSION: Attached are pictures of the monument. Stones on two sides need to be fixed. We are suggesting that quotes be obtained to repair the monument. Respectfully Submitted, Reviewed by: Norma I, Bryant, HonBA,AMCT cott Gawley, CPA, C A Clerk Administrator/Treasurer Attachments 2 pictures a, a Ir tVol ,. r� ' it i t j.l Ir r� t' t•- r vr •� �' h,l' �' - `- `_ ,� � �¢ I*',` +�- �, •:fit iA 1 v If i - 1 a C r vuru,F R •C ab to 4 : aV • U R, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: October 9, 2014 SUBJECT: OPP — Police Costing for 2015 RECOMMENDATION: THAT Council receive and file Administrator/Treasurer Report on O.P.P. —Police Costing for 2015; AND FURTHER that the information be referred to the 2015 Municipality of West Elgin Budget. INTRODUCTION: The Ontario Provincial Police (O.P.P.) were requested to review Municipal Policing Cost-Recovery Formula. This review is now complete. DISCUSSION: The 2015 O.P.P. Municipal Cost Recovery Billing is now based on a billing for Base Service and Calls for Service. The total costing of Municipal Policing by the OPP will not change, however the costing will be standardized across the province. For 2015 billing purposes the allocation of the municipal workload has been calculated to be 60.1% Base Service and 39.9% Calls for Service. The Base Service costs represent municipal related to proactive policing services such as routine patrols, crime prevention, RIDE programs, training, administration, etc. The cost to each municipality is determined by the number of properties in the municipality and the standard province-wide average cost per property. The Call for Service costs represent the municipal costs related to policing services that are typically reactive in nature and usually require a police officer's attendance. The estimate is based on the average calls for service over the past 4 years. I have attached the following documents to this report: 1. Letter from O.P.P. — September 29, 2014 —2015 Municipal Policing Billing Statement. 2. Schedule— O.P.P. Annual Billing Statement for West Elgin for 2015. 3. Schedule— O.P.P. Annual Billing Statement for West Elgin for 2015 with Contract Enhancements. 4. Schedule— O.P.P. Annual Billing Statements for Elgin Group for 2015. 5. Schedule -- O.P.P. Annual Billing Statements for Elgin Group for 2015 with Contract Enhancements. 6. Schedule — O.P.P. Total Base Service and Calls for Service Cost Summary for 2015. 7. Schedule-- Calls for Service Billing Summary for 2015, 8. Schedule— Comparison's of changes of Municipalities across Elgin County. 9. Schedule— Municipality of West Elgin approved 2014 Budget. Based on the New O.P.P. Cost Recovery Statement for the Municipality of West Elgin will see an increase of$68,831.94 or an impact of 2.27%, if the municipality does not use part of the $165,000 the Municipality has put in reserves to reduce the impact on the 2015. The Municipality of West Elgin set up the reserve to help phase in this increase over a couple of years. A number of issues that could impact the actual billing and how O.P.P. services are delivered in the Province: 1. A reconciliation of actual cost of service for 2014 will be completed in the same manner as in previous years and be reflected in the 2015 billing statement. 2. Upon completion of 2015, municipal costs based on salaries and benefits components may be recalculated to account for variances between estimated and final rates. 3. Court Security and Prisoner Transport costs are allocated only to the municipality where the court is located and partially offset by a grant. 4. At the present time the Elgin Detachment has a few enhancements from the base service level. 5. At the present time Elgin County has a Police Services Board, it is unclear what the responsibilities or if the Police Services Board will continue to operate in the future. 6. Association of Municipalities of Ontario (AMO) continue to ask for a review of policing costs can be reduced through an efficiency review and this has been agreed to. The Municipality of West Elgin is a member of AMO. The changes in the new O.P.P. cost recovery model have affected municipalities greatly as shown in Schedule 8 of this report, The Municipality of West Elgin is one of three municipality's in Elgin County with a large increase in 2015. Respectfully Submitted, Scott Gawley, CPA, CGA Administrator/Treasurer Buz C Municipal Policing Bureau 0 P P Bureau des services policiers des municipalitis Ontario Police Provincial provinciale Police de l'Ontario 777 Memorial Ave. 777,ave Memorial Orillia ON,L3V 7V3 Orillia(ON) L3V 7V3 Tel: (705)329-6200 Fax: (705)330-4191 File numberiftfBrence: 511-6039 September 29, 2014 Administrator/Treasurer The Municipality of West Elgin P.O. Box 490 22413 Hoskins Line Rodney, ON, ON NOL 2CO i Dear Sir/Madame: Re: 2015 Municipal Policing Blllin Statement—Ontario Provincial Police OPP Please find attached the 2015 Billing Statement and accompanying summaries for the The Municipality of West Elgin. The Statement has been prepared in accordance with a revised municipal policing cost-recovery billing methodology approved by Treasury Board/Management Board of Cabinet on August 13, 2014. Please find enclosed the following documents: 1. OPP Annual Billing Statements for the period January 1 to December 31, 2015 • Statement excluding any existing contracted enhancements. • Statement including existing contracted enhancements, (if applicable). 2. Notes to 2015 OPP Municipal Policing Annual Billing Statement 3. OPP Total Municipal Base Service and Calls for Service Cost Summary 4. Calls For Service Billing Summary 5. Contract Enhancements Cost Summary, (if applicable) 6. Court Security Cost Summary, (if applicable) 7. Calls for Service Details (2010 to 2013) 8. 2015 OPP Municipal Policing Billing General Information 9. Property Count Definition 10. 2014 OPP Municipal Policing Cost-Recovery Formula Comparison The OPP Municipal Policing Cost-Recovery Formula continues to be an integral part of the cost recovery process. The costing formula applied to municipal policing costs has been subjected to the regularly scheduled annual review. The 2014 Cost-Recovery Formula has been integrated into the 2015 Billing Statement costs. Municipalities will be billed monthly consistent with the current billing process. Please note, that interest will be charged on overdue accounts and it is applied retroactively to outstanding balances. r r� Please be advised that a Municipal Policing Bureau Contract Analyst will be contacting municipal officials within the next few weeks to discuss possible future policing services contract arrangements and billing options for 2015. The information provided in this package is intended to provide an explanation of the revised billing methodology and the specific costs recovered from the municipality. Additional information about the revised billing model is available online at htt :Ilwww.a .ca/ecros/index. h ?id=13. Questions or concerns that have not been addressed in-the information package or online should be directed to Linda Davis, Municipal Policing Bureau Contract Analyst, at Linda.Davis - ogp.ca or 705-329-5289. We would like to take this opportunity to advise the municipality that due to the workload demands of preparing the municipal billing statement packages the completion of the semi-annual reconciliation has been delayed. We expect to have the reconciliations completed prior to the end of October. Yours truly, R.A. (Rick) Phlibin Superintendent Commander Municipal Policing Bureau Attachments c: Detachment Commander, Elgin County OPP ec: Commander,West Region • O.P.P. Annual Billing Statement West Elgin M For the period January 1 to December 31, 2015 Please see attachments for notes and additional information host per Properly $ Base Service Property Counts Household 2,950 Commercial and Industrial 205 Total properties 3155 20051 $ 632,6Q9 Calls for Service (see summaries) Total all municipalities $138,122,392 Municipal portion 0.2439% $ 1067fi $ 336,823 Overtime (see notes) $7 X20 $ 22,707 Contract Enhancements Court Security (see summary) Prisoner Transportation (per property cost) $2.41 $ 7,604 Accommodation (per property cost) $ 1,14 $ 3,597 Cleaning Services (per property cost) $-3:38 $ 11,610 Total 2015 Calcula#ed Cost befog Phase-f:n Adjustment $ 3 'i 70 $ 1,014,950. 2015 Phase-in Adjustment Billing Summary 2014 Forecasted cost Total $ 934,013 $`296:04 2015 Calculated Cost per Property (see above) $ 32170 Cost per Property Variance (Increase) $25,66 2015 Adjustment(Maximum per property) (Increase) $ 25 66 Actual 2015 Phase-In Adjustment Total Billing for 2015 $ 321.70 $ "1,014,950 2015 Monthly Billing Amount $ 84,680 OPP Annual Billing Statement—Excluding Enhancements O.P.P. Annual Billing:Statement West Elgin M For the period January-Ito:December 31, 2016 Please see attachments for notes and additional informatio&". Cost per Property $ Base Service pert Courts .Household Commercial and Industrial 205:.' Total properties 3 5 $ 200.51 $632,609 4 l Calls for Service . (see summaries) Total all municipalities >: $13$,122,392 :Municipal portion :0:2439% $ 106.76 $336,823 Overtime -(see notes) ; . $7.20 $22,707 Contract Enhancements .(see-summary) A h $0.60 $ 1,886 r..:: - Court Security ,(see-summary) '`.,.. Prisoner Transportation. (per,property-cost) :� 7�,. $2.41 $7,604 Accommodation -(per property cost) .;, $ 1.14 $3,597 Cleaning Services .(per property cost) $3.68 $ 9'1,610 Total.2016 Calculated Cost Wore Phase-In Aidjustmerit..;$', $322.29 $ 1,016,836 2015 Phase-in Adjustment Billing Summary 2014 Forecasted cost Total $ 934,013 $296.04 2095 Calculated Cost per Property(see alcove) $322.29 Cost per Property Variance 1 (Increase) $26.25 2015 Adjustment.(Maxlmum:per-,prope.rty) ,• ,;;::(Increase) $26.25..... Actual 2015 Phase-In Adjustmentj' Total Billing for:2016 ' 4: . $ 322.29 $ 1,016,836 4 fir 2016 Monthly BillingAmount $84,736 OPP Annual Bitiing-Statement �' Nr D(1L O.P.P. Annual Billing Statement ' Elgin Group For the period January 1 to December 31, 2015 Please see attachments for notes and additional information Cost per Property $ Base Service Property Counts Household 17,249 Commercial and Industrial 1,020 Total properties 18 9 $ 200.51 $ 3,663,117 Calls for Service Total all municipalities $138,122,392 Total Municipal portion 1.4523% $ 109.80 $ 2,005,892 Overtime (see notes) $ 9.51 $.173,659 Contract Enhancements (see summary) $ 0.60 $ 10,918 Court Security (see summary) $ 8.04 $ 146,861 Prisoner Transportation (per property cost) $ 2.41 $ 44,028 Accommodation (per property cost) $ 1.14 $ 20,827 Cleaning Services (per property cost) $ 3.68 $ 67,230 Total 2015 Calculated Cost before Phase-In Adjustment $ 335.68 $ 6,132,532 2015 Phase-In Adjustment Billing Summary 2014 Forecasted cost Total $ 6,059,121 $331.66 Actual 2015 Phase-In Adjustment (total net increase) $41,306 Total Billing for 2015 $ 337.94 $ 6,173,838 2015 Monthly Billing Amount $ 514,486 OPP Municipal Billing Statement—Group Total for Municipalities(w/Enhancements) C O.P.P. Annual Billing Statement Elgin Group For the period January 1 to December 31, 2015 Please see attachments for notes and additional information Cost per Property $ Base Service Property Counts Household 17,249 Commercial and Industrial 1,020. Total properties 18.2§9 $ 200.51 $ 3,663,117 Calls for Service Total all municipalities $138,122,392 Total Municipal portion 1.4523% $ 109.80 $ 2,005,892 Overtime (see notes) $ 9.51 $ 173,659 Court Security, (see summary) $ 8.04 $ 146,861 Prisoner Transportation (per property cost) $ 2.41 $ 44,028 Accommodation (per property cost) $ 1.14 $ 20,827 Cleaning Services (per property cost) $ 3.68 $ 67,230 Total 2015 Calculated Cost before Phase-In Adjustment $ 335.08 $ 6,121,614 2015 Phase-in Adjustment Billing Summary 2014 Forecasted cost Total $ 6,059,121 $ 331.66 Actual 2015 Phase-In Adjustment (total net increase) $46,174 Total Billing for 2015 $ 337.61 $ 6,167,788 2015 Monthly Bluing Amount $513,982 OPP Municipal Billing Statement—Group Total for Municipalities (Excl. Enhancements) OPP TOTAL BASE SERVICE AND CALLS FOR SERVICE COST SUMMARY For the Period January 01 to December 31,2015 Total Base Service Salaries and Benefits and Base Calls Base Calls for Service Service for Service Uniform Members Note 1 FTE % ` i►lI E $ $ $ m0, 3,579,124 3,579,124 - Inspector................................ 24.67 1000 _ Staff Sergeant-Detachment Commander........ 14.95 10O.o t0°Bw64 1,957,666 1,957,666 Staff Sergeant....................... ..... 26.61 100.0 -: 3,240,406 3,240,406 _ Sergeant................................ 233.56 60.1 :ff0 .,x` 25,577,623 15,372,199 10,205,423 Constables.............................. 1,929.37 60 1 9 4 5t3 177,806,880 106,861,809 70,945,072 Part Time Constables....................... 8.30 601 -J3. o .' 610.780 367 204 243 576 P T 212,772,479 131,378,408 81,394,071 Total Uniform Salaries 2,237.47 95i 8,354,929 5,120,368 33234,561 Contractual Payout(Vacation&Statutory Nolldays).. ..... T Shift Premium.. ........................................... x'¢78 ° 1,472,094 884,729 587,365 Benefits(27.34%Full-time,Insp.22.70%,17.11%Part-lime)......... f,i fi 57 943,442 35,715,220 22,228 221 Tote!Uniform Salaries&Benefits 280,542.044 173,098,725 107,444,219 14 Detachment Civilian Members Note 1 1k1 {�, Court Officer....................... ....... 14.20 601 ! ' 3083 ' 895,779 536,729 357,050 Detachment Administrative Clerk.............. 174.33 60 1 �1;- .. 10,648,425 6,400,172 4,248,253 ,. n- Detachment Clark Typist................... 0.67 60.1 3;183 35,633 21,273 14,359 Detachment Operations Clerk... ..... ..... .. 0.86 601 1 4A;�60 50,362 30,451 19,910 Garage Attendant............. { 116 467 70,086 46,381 2.26 601 `f51',$�34- 11,7463665 3114,Q41 1871,795 1,242246 Total Detachment Civilian Salaries 192.32 Benefits(26.51%of Salaries).... X111. i Total Detachment Civilian Salaries&Benefits 77+27 ' 14,860,706 8,932,506 5,928,200 Support Staff(Salaries and Benefits) Note 2 5 Communication Operators................................... ,_a;70L;; 12,758,054 7,818,297 4,939,757 Prisoner Guards.............. ......... .................... -1352, 3,025,059 1,853,795 1,171,265 Office Automation Support................................... 4 q 962,112 589,595 372,518 Telephone Support..................... ................... 128. 286,396 175,507 110,889 Operational Support .................... ................... 4 261;; 9,533,860 5,842,470 3691,390 Total Support Staff Salaries and Benefits Costs 26,565,481 16,279,664 10,285,817 Tetal$aaries&Benefits i211969 130 198$10,$95 123,fi58,2�{i.. Other Direct Operating Expenses Note 2 Communication Center......... ........... ... .. ..........'.,.... 250 559,368 342,788 216,580 Operational Support.......................................... :.: ",,;:7U: 1,678,103 1,028,363 649,740 RNQ Municipal Support................................ .... 2 9J4 4,909,009 .3,008,303 1,900,706 Vehicle Usage................. . ...... ........ ............... 8229 18,412,141 11,283,193 7,128,947 Telephone. .. ...................... ..................... .... '1i21J0 2,684,964 1,645,380 1,039,584 Detachment Supplies....... ....... .............. . ............ 5b3 1,125,447 689,686 435,75 Uniform&Equipment........ ......... ........................ 1,223 2,736,426 1,676,916 1,059,509 Mobile Radio Equipment Maintenance............................ 804 1,798,926 1,102,405 . Office Automation-Uniform..... . ............................. 1;401 3,134,695 1,920,981 1,213,714 Office Automation-Civilian........... . ................ ......... 1,;533 287,179 172,608 114,571 Uniform&Equipment Court officer............ .. .... .............. 7.¢2. 1,968 5,995 3,973 Mobile Radio Equipment Maintenance Court Officer.................. 1317!± 11,417 6,866 4,551 Total Other Direct Operating Expenses 37,347,643 22,883,486 14,464,157 359,316,773 $ 221 38122,392 Total 2015 Municipal Base and Calls for Service Cost $ ,194,3s..1 $ 1, ., _ 1;11}3,152 Total OPP-iPdlced Municipal Properties BASE SERVICE COST PER PROPERTY $200.51 Total Base Service and Calls For Service Summary 1 OPP TOTAL BASE SERVICE AND CALLS FOR SERVICE COST SUMMARY January 01,2015 to December 31,2015 Notes: Total Base Service and Call for Service Costs are based on the cost of salary,benefit,support and other direct operating expenses for staff providing policing services to municipalities. Staff is measured in full time equivalent(FTE)units and the costs per FTE are described in the notes below. 1} Full-time equivalents(FTEs)are based on average municipal detachment staffing levels for the years 2010 through 2013. Contract staff enhancements are excluded. The equivalent of 100.5 FTEs with a cost of$14,778,590,has been excluded from the Base Service and Calls for Service to reflect the average municipal detachment FTEs required for provincially-mandated responsibilities eligible for Provincial Service Usage credit. Uniform salaries rates are based on weighted average rates for municipal detachment staffing by rank,level and classification. The 2015 salaries were estimated based on the 2014 rates set in the 2011 to 2014 Compensation Framework Agreement between the OPPA and the Ministry of Government Services with an estimated overall general salary rate increase of 1.5%applied. FTEs have been apportioned between Base Service and Calls for Service costs based on the current ratio,80.1%Base Service 39.9%Calls for Service. 2}Support Staff Costs and Other Direct Operating Expenses for uniform FTEs-are calculated on a per FTE basis as per rates set in the 2014 Municipal Policing Cost-Recovery Formula. Total Base Service and Calls For Service Summary 2 Calls for Service Billing Summary For the Period January 1 to December 31, 2015 Calls for Service Count 2015 %of Total 2015 Calls for Service Billing Four Average Total Provincial Estimated Calls Workgroups 2010 2011 2012 1 2013 Year Time Weighted Weighted for Service Average Standard Time Time Cost A B C=A*B (Note 1) (Nate 2) (Note 3) West Elgin M Drugs 21 8 12 8 12 31.8 390 0.0242% $ 33,484 .... .: Operational 384 286 423 356 362 3.4 1,232 0.0766% $ 105,866 ....... .. ..... :::244:::::a ; 1521?: :::::::: ::: :::::::::::::::::::::::::::::::::�Q'�:::�:�:�:�:��•�:�:�::::::::��` ::;:::::::.2i��:::;:;:;:::::;:;� �::�:�:�:�................�.....Q.. ..... Other Criminal Code Violations 16 27 17 16 19 7.0 133 0.0083% $ 11,432 :'Prpperty.�rtrue.G';iola�inns:;:;:;::::.:.:.:.:.:�;49;:::::;<:::`;9�:::5:::::::::;ST;:::;::':::::J�:;:::?;:;:::;1�;�:::;:;:::::`::6 �::::::�:�:..............,.........$..•:�. Statutes&Acts 50 51 63 55 55 3.0 164 0.0102% $ 14,118 :: ra€itE ::::::::::::::::::::::::::::::::7 : :: ::7 6 ::: 69: �:`... >::: 3:::::::::. r�.. Violent Criminal Code 57 64 48 49 55 14.2 774 0.0482% $ 66,521 8�.. ::....:.....::33 : 23: .. .. Provincial Totals 397,681 1,606,916 100% $138,122,392 Note 1) Average is displayed without decimals. For billing purposes the calculated average has been applied. Note 2) Percentage Is displayed to four decimal places. Final cost calculations are based on percentages rounded to seven decimal places. Note 3) Costs rounded to 4 decimals Calls for Service Billing Workgroun Descriptions Drugs Includes trafficking, production, and importation of drugs including marihuana, cocaine, heroin, crystal meth or other controlled substances. It also includes occurrences related to indoor/outdoor grow labs. Drug Possession Includes all occurrences where the most serious violation is possession of marihuana, cocaine, heroin, crystal meth or other controlled substance. It also includes other minor drug related offences. Operational Operational calls for service are non-criminal events that police attend to. These include animal complaints, non- criminal domestic disturbances, missing persons, noise complaints, property — lost or found, sudden deaths, and assist public calls. Operational 2 Includes false alarms, keep the peace and 911 calls/911 hang-ups. Due to the higher frequency of these calls, they have been separated out from the 'Operational' category and allocated a lower time standard.Traffic incidents are excluded. Calls for Service Billing Summary 1 Calls for Service Billing Workgroup Descriptionicontinued) Other Criminal Code Violations The majority of offences counted in the Other Criminal Code Offences group are criminal offences that are not directed to people or related to property. It is similar to the group that Statistics Canada uses when reporting`Other Criminal Code'. These include prostitution, offensive weapons, bail violations, counterfeiting, disturb the peace, indecent acts, breach of probation,and bribery. Property Crime Violations This category is similar to the group that Statistics Canada uses when reporting `Property Crimes'. These include arson,break and enter,theft, possession of stolen goods, mischief, identity theft,and some frauds. Statutes&Acts Includes provincial statutes, primarily the Mental Health Act, landlord Tenant Act and Trespass to property offences. It also includes custody dispute calls. Traffic Includes motor vehicle collisions of all severities (property damage, personal injury and fatalities) and road rage incidents reported to police. Violent Crimes The majority of offences counted in the Violent Crimes group are crimes against persons. This category is similar to the group that Statistics Canada uses when reporting 'Violent Crimes'. These include homicides, attempted murders,assaults,threats and robberies. Security Detail(if applicable) There currently are no Niche violation codes that map to this work group. Calls for Service Billing Summary 2 N M �p C-W-C N, "1 i NO' 1, co 961.9 0 O [Mfl 67 4p O T L. Y Q - Q.O m O' --p cc i C fD ..fH N? w to go- o0 SO o:ai 40 oc AMA e» to P.J.m v►ea� rrr st '+F'YWT'� Tim t�Lo co c••• N 67 pp as ,r �i�. 'm or� CM w co S 4xS i4 h ,cay. Sn,� LL7.O' N en 1' 1 _ !H (H V7 fR 4H d3 Oc T-ass_SI O q i00 N Ln.m A .CD ^�X d f�gF�y. 3 •' U,i�d3'fR 64 W, 19 64 Lo — O JL3 fV Wd -['9 P6 CL CC 6 V � W L:I MUNICIPALITY OF WEST ELGIN POLICING SERVICES POLICING SERVICES 2011 2012 2012 2013 2013 2014 EXPENDITURES ACTUAL ACTUAL BUDGET ACTUAL BUDGET BUDGET COMMUNITY POLICE-SUB COMMITTEE 709.005,000 417.91 440.69 . 500.00 296.02 500.00 500.00 POLICING SERVICES 709.003.000 822,134.61 836,266.55 928,714.00 873,246.06 916,784.00 989,158.00 RESERVE FOR FUTURE INCREASES 43,537.94 -43,537.94 TOTAL POLICING SERVICES 822,552.52 836,707.24 929,214.00 917,080.02 917,284.00 946,118-06 COMMENTS: Cost estimates for Policing Services are based on the OPP Cost Estimate provided to The Elgin Group. Reserve: Set-up a Reserve for the saving based on Rebates in the 2013 Billing. A new costing model is under development,it is difficult to say whether West Elgin will save money or cost more to deliver the service. Municipality of West Elgin Final May 8,2014 Page 1 c a) IX w 1995, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: October 9, 2014 SUBJECT: Port Glasgow Trailer— Septic System RECOMMENDATION: THAT Council receive and file INTRODUCTION: The 2014 Capital Budget for the Port Glasgow Trailer Park included the replacement of the area 2 septic bed. DISCUSSION: Based on issues with the area 1 bed, additional engineering design and testing was to be completed before the final recommendation is presented to Council. I met the consultant on the Septic Bed Design David Wemyss on Thursday Oct 2, 2014 and the status of the replacement of area 2 was reviewed: • Test bore holes were completed in August 2014 and the water table was higher than expected • a different design of the septic bed is being considered by the Engineer. • This may have good news in the overall cost of septic bed. • The location is still planned for the same area, with tanks by the Scout Hall. It is expected to have a final design in the next month or so with construction in the spring of 2015, Respectfully Submitted, Scott Gawley, C A, CG Administrator/Tre surer 10/1/2014 Environmental Registry ,F N, t Envirosinlental Registry Reglstre envirnllnemental Ori Government of Ontario Site Ma Francais About the Registry I Search I Q How do I ...? I I MyEBR 10 Q FAQs I Q Links 10 Contact Us 10 Home I EBR Registry Number: 012- Regulation Proposal Notice: 2634 Title: Ministry: Updating the Schedule of Noxious Weeds in R.R.O. 1990, Regulation 1096-General Ministry of Agriculture, Food and made under the Weed Control Act, R.S.O. 1990, C. W.5 Rural Affairs Date Proposal loaded to the Registry: September 26, 2014 Keyword(s): Agriculture _ - Comment Period: 33 days_submissions may be made between September 26, 2014 and October 29,2014 Description of Regulation: Contact: The Weed Control Act and Regulation 1096 prohibit listed noxious weeds from being All comments on this grown where they have the potential to negatively affect agricultural land.The list in the proposal must be directed to: regulation's Schedule of Noxious Weeds is outdated. Proposed revisions include the removal of nine weeds that are no longer considered to be significant threats to agriculture or horticulture in Ontario and the addition of nine new weeds that are Mike Cowbrough considered emerging threats to the agriculture industry within Ontario. Weed Management Field Crops Program Lead Purpose of Regulation: Ministry of Agriculture, Food and Rural Affairs The Schedule of Noxious Weeds in Regulation 1096 includes nine weed species that Economic Development Division are no longer considered to be significant threats to agriculture or horticulture in Agriculture Development Branch Ontario. Designating some of these plant species as noxious weeds may be in conflict Field Crops - University of with conservation initiatives, most notably the restoration and conservation of habitat to Guelph Office support pollinator health. The nine plant species can be managed through modern 50 Stone Road East management practices upon farmed land. Crop Science Building, University of Guelph It is proposed that the following species currently listed in the Schedule of Noxious Guelph Ontario Weeds under R.R.O. 1990, Regulation 1096 be removed: N1G 2W1 Phone: (519) 824-4120 Ext. 1. Colt's-foot(Tussilago farfara L.) 52580 2. Dodder spp. (Cuscuta spp.) 3. Johnson grass (Sorghum halepense(L.)Persoon) 4. Black-seeded proso millet(Panicum miliaceum L. (black-seeded biotype)) To submit a comment online, 5. Yellow rocket(Barbarea spp.) click the submit button below: 6. Cypress spurge (Euphorbia cyparissias L,) 7. Leafy spurge (Euphorbia esula L. (complex)) 8. Russian thistle(Salsola pestifer Aven Nelson) SUbrrlit Comment 9. Tuberous vetchling (Lathyrus tuberoses L.) Removing some of the above weed species from the Schedule of Noxious Weeds would demonstrate support for sustaining biodiverslty in Ontario. Some species, such Additional Information: as Colt's-foot and yellow rocket, are also known to attract pollinating insects, such as bees. The Schedule of Noxious Weeds in Regulation 1096 has not been subject to a The documents linked below comprehensive update for many years, Nine weed species have been identified that are provided for the purposes are considered to be emerging threats to the agriculture industry in Ontario. Some of of enhancing public the species recommended for addition have previously caused large losses in crop consultation. revenues in other jurisdictions (e.g., kudzu) and are of growing concern to Ontario All links will open in a new http://www.ebr.gov.on.calERS-WEB-External/displaynoticecontent.do?noticeld=MTIzNDcw&statusld=MTgl MTU2&language=en 112 10/1/2014 Environmental Registry farmers. window It is proposed that the following weed species are added to the Schedule of Noxious 1 Weed Control Act Weeds: 1. Smooth bedstraw(Gallium mollugo (L.)) 2. R.R.O. 1990 REGULATION 2.Wild chervil (Anthriscus sylvestris) 1096 3. Common crupina (Crupina vulgaris Cass.) 3. Weeds in Ontario 4. Jointed goatgrass (Aegilops cylindrical Host) 4. Uodatina the Schedule of 5. Kudzu (Pueraria lobata) Noxious Weeds i 6.Wild parsnip (Pastinaca sativa) n R.S.O. 1990 Regulation 1096 7. Serrated tussock(Nassella trichotoma) General m 8. Tansy ragwort(Senecio jacobeae) ade under the Weed Control Act 9.Wolly cup grass (Eriochloa villosa (Thunb.)Kunth) —R.R.O. 1990,c.W.5(removal of goat's- These proposed changes would support initiatives related to invasive alien species heard so P P 9 PP P nodding thistle sop.,Scotch control, biodiversity, and the environment. thistle and wild carrot Public Consultation: 5. Kudzu Factsheet This proposal has been posted for a 33 day public review and comment period starting September 26, 2014. If you have any questions, or would like to submit your comments, please do so by October 29, 2014 to the individual listed under "Contact". Additionally, you may submit your comments on-line. All comments received prior to October 29, 2014 will be considered as part of the decision-making process by the Ministry of Agriculture, Food and Rural Affairs if they are submitted in writing or electronically using the form provided in this notice and reference EBR Registry number 012-2634. Please Note: All comments and submissions received will become part of the public record. You will not receive a formal response to your comment, however, relevant comments received as part of the public participation process for this proposal will be considered by the decision maker for this proposal. Add Notice into My Watch List The materials on this web site are protected by Crown copyright.You may copy and re-distribute any of the Environmental Bill of Rights information on this web site provided that the contents remain unchanged and the source of the contents is clearly referenced.You are not permitted to alter or add to the contents. ONTARIO HOME I CONTACTS I HELP I SITEMAP I FRAM AIS This site is maintained by the Government of Ontario, Canada. PRIVACY I IMPORTANT NOTICES Copyright information:©Queen's Printer for Ontario,1994-2014 http:Ilwww.ebr.gov.on.ca/ERS-WEB-External/displaynoticecontent.do?noticeld=MTIzNDcw&statusld=MTgl MTU2&language=en 212 A 0�Mw Dc 4000 /eElgjinCounty September 24, 2014 Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2CO Attention: Scott Gawley, Chief Administrative Officer RE: Proposed Woodlands Clearing on North %Lot A, Concession 11 20477 Thomson Line,Municipality of West Elgin I, Under Section 135 (2)of the Municipal Act all abutting landowners shall be notified of impending woodlot clearings. This letter hereby notifies you of the proposed woodland clearing by BET-HAR Farms Ltd. The proposed clearing of 1 hectares(2.47 acres) on the North 1/x of Lot A, Concession 11 in the Municipality of West Elgin is for the purposes of improving farming efficiency and drainage. The Elgin County Woodlands Conservation Bylaw contains a"no net loss"provision to ensure the protection and enhancement of forest cover in the county. Approval of this clearing exemption would be conditional on trees being replanted in a suitable location under the direction of a qualified forester at the applicant's expense. If you have objections to this proposed clearing please reply in writing to the Elgin County Tree Commissioner, c/o Kettle Creek Conservation Authority, R.R.#8, 44015 Ferguson Line, St. Thomas, Ontario,N5P 3T3, by the 17t' day of Ocotber 2014. If you have any questions regarding this notice,please contact the undersigned at (519)- 631-1270. Yoi s truly, J awrence =w: �1� Elgin County Tree Commissioner s County of Elgin Administrative Services 450 Sunset drive St.Thomas,On N5R 5V1 Phone:50-631-1460 www.elgln-county.on.ca Progressive by Nature f a©iy (17 'W'j a.4 jkk JOXL.),r) -�" i/D Uf, CL b CA- lwrvj jquyn rvd CW POA-)��A CaM A,trvA,� cry, k DOWNS LAW PROFESSIONAL CORPORATION Barristers, Solicitors & Notaries M,PAUL DOWNS,B.A., LLB. 489 TALBOT STREET PAULA DOWNS,B.A.,JD. LONDON,ONTARIO N6A 2S4 TEL: (519)679-0063 FAX:(519)663-0799 EMAIL:Pdawns(aldownslaw.ca FILE NO. MISC October 2, 2014 & CT? DELIVERED BY HAND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN c/o Mr. Scott Gawley--Administrator/Treasurer 22413 Hoskins Line Rodney, ON NOL 2CO Dear Sirs and Mesdames: RE: NEW GLASGOW PRESBYTERIAN CHURCH 4319 FURNIVAL ROAD I am the lawyer for Semper Fi Inc., the owner of the above referenced property. When the property was purchased by Semper Fi Inc., MPAC reclassified the church property from an exempt church status to a commercial status. MPAC said they could not change the classification back to an exempt status as there was no congregation attending the church on a regular basis. MPAC suggested that the municipality may agree to grant an exemption to the commercial use and the levy of taxes against the property. As you know, a number of other churches in the area have been closed and sold for private use in recent years. Semper Fi Inc. purchased the property with a view to preventing the conversion of the church to a non-secular use and so it could continue to be used for church purposes at no cost to the public. The church is of historical significance to the cultural heritage of West Elgin being the oldest Presbyterian Church in Southwestern Ontario. The church is undergoing renovations and redecorating which will enhance its continued use by the community. Many people have attended at the church since it was purchased by my client and weddings have been celebrated there as well. It is hoped by Semper Fi Inc. that, upon completion of the renovations, more people will be attracted to the church. COUNCIL OF THE MUNICIPALITY OF WEST ELGIN October 2, 2014 Page 2 Because Semper Fi Inc. has funded this project on its own and is paying for the renovations to enhance the property for the use of the community, I have been asked to request that council consider exempting the property from municipal taxes. Yours very truly, M. PAUL DOWNS MPDlkmm - Municipaliry. . a Killarney Septembe r 22, 2014 The Hon. Kathleen Wynne Main Office: Premier of Ontario 32 Commissioner Street Legislative Building, Queen's Park Killarney Ontario Toronto, Ontario M7A 1A1 PO 2Ao Tel: 705-287-2424 Dear Prernier- Tel: 588-597.2721 Fax: 705-287-2660 Attached hereto is Resolution No. 14-3 85 that was passed at our Regular Meeting of Council held September 10th, 2014 which is self-explanatory. E-mail: towukill@vianer.on.ca Should you have any questions,please contact the undersigned, Public Works Department: Sincerely, 1006 Hwy 637 THE MUNICIPALITY OF KILLARNEY Killarney,Ontario PON12A0 Tel: 705-287-1.040 `I'el: 866-512-5048 Fax: 705-287-1 t41 (Mrs.) Candy K. Beauvais, Clerk-Treasurer E-nsail: killarney_pvvC��lnrnet.ca CC. FONQM AMO MPP—Norm Miller,Parry Sound MPP—Michael Mantha,Algoma-Manitoulin Web site: www.miunicipali ty.killarney.on.ca Encl; resolution Ward-s;general lettersWynne-OPP silting Model-22-09-2014 The Corporation of the Municipality of Killarney 32 Commissioner Street Killarney, Ontario r� r� POM2AO MOVED BY: Peggy Roque SECONDED BY: Peter McMullen RESOLUTION NO 14-385 BE IT RESOLVED THAT the Municipality of Killarney acknowledge receipt of the new OPP billing model which will see invoices split between base costs and calls for service on an approximately 60/40 split. All municipalities will pay the same cost per property for base services which is estimated at$203.00 per property. FURTHER THAT this new model was given cabinent approval on August 13, 2014 and will commence on January 1, 2015. The new model will be phased-in over five years in order to give municipalities time to adjust to any increases in their policing costs. AND FURTHER THAT the Province is currently responsible for policing costs associated with Unorganized Townships; AND FURTHER THAT as the Ministry of Finance and the Ministry of Community Safety and Correctional Services will be reviewing various issues surrounding the new billing model, that the Municipality of Killarney request that the Province implement a billing method for those properties located in Unorganized Townships so that they contribute their fair share to the overall Provincial Policing Costs. AND FURTHER THAT this resolution be forwarded to the Premier of Ontario, FONOM, AMO, our local MPP's and all municipalities that are currently serviced by the OPP. CARRIED I, Candy K.Beauvais, Clerk Treasurer of the Municipality of Killarney do certify the foregoing to be a true copy of Resolution#14-385 passed in a; ar c eftg of The Corporation of the Municipality of Killarney on the 10'ah-i4ay 2014. MEe. MIS Treasurer Norma Bryant From: AMO Communications <communicate @amo.on.ca> Sent: October-03-14 331 PM To: nbryant @westeigin.net Subject: Protecting Rural Broadband Rural Ontario Municipal Association Dear Colleagues: Protecting Rural Broadband Industry Canada has proposed changes that would seriously affect current rural internet service.The process involves reclassifying vast rural areas as"urban"and for all"urban" licenses to be taken away from rural internet service providers even though licenses are in use providing service to people today in rural Ontario.That spectrum would be allocated to cellular phone companies for future use not yet developed. In effect,this policy change would see many rural communities across Ontario and Canada lose their existing high speed internet service.In our view,this short sighted proposal appears only to benefit the major telecommunication companies and is contrary to the Federal government's priority of providing high speed internet service to rural communities throughout Canada.For rural communities,access to high speed internet services allows them to compete globally.It also enhances economic returns for local businesses as well as attracts businesses and residents to the community. The ROMA Board feels that this matter deserves the attention of rural communities across the province and urges municipal governments to raise this matter in submissions to Industry Canada.A draft mock-up of a letter is available for your use on the ROMA website to help in crafting your message to the Federal government.Additional information on this matter is also posted on the ROMA website.The turnaround time on these submissions is short. Comments are due to Industry Canada electronically by Wednesday,October 8`h. If your Council has an existing position on access to rural high speed internet,we urge you to send that along as well. Thank you for taking the time to respond to this important issue that affects all rural communities across Canada. Sincerely, Ron Eddy ROMA Chair Rural Section of the Association of Municipalities of Ontario 200 University Ave., Suite 801, Toronto, Ontario M5H 3C6 Website: www.roma.on.ca E-mail: amoCa�amo.on.ca Toll-Free: 1-877-426-6527 * Tel: (416) 971-9856 * Fax: (416) 979-6191 1 [Your Letterhead] [Date] Mr. Peter Hill Director General, Spectrum Management Operations Branch Industry Canada 300 Slater Street (JETN, 15th) Ottawa, ON K1 A OA5 Email: spectrum.operations @ic.gc.ca Dear Mr, Hill: Canada Gazette, Part I, August 19, 201.4, DGSO-003-14 Consultation on Policy Changes in the 3500 MHz Band (3475-3650 MHz) and a New Licensing Process in Rural Areas Today the Rural Ontario Municipal Association learned that Industry Canada has proposed changes effecting rural Internet service in the Consultation on Policy Changes in the 3500 MHz Band (3475-3650 MHz) and a New Licensing Process in Rural Areas, DGSO-003-14, dated August 19, 2014 (the "Consultation Paper"). We are gravely concerned about this proposal. The Rural Ontario Municipal Association (ROMA) is the rural arm of the Association of Municipalities of Ontario (AMO). The association is an integral part of AMO and a number of its Executive Members serve on the AMO Board of Directors. Policy, research and advocacy activities are undertaken by ROMA through AMO. Matters which affect rural communities are brought to the attention of the provincial and federal governments. These comments are in response to the proposals in questions 1, 7 and S of the Consultation Paper. While we share the stated goal of ensuring the best possible high-speed Internet in Ontario's rural regions, the proposals in the Consultation Paper would not have that effect. The proposals, as drafted, take away spectrum in use today to provide Internet service to Ontarians outside of the big cities and gives it to telephone companies for future mobile phone use. If that happens, hundreds of thousands of current residential and business customers in rural Canada will lose their existing Nigh-speed Internet service, including people in our area. Access to internet is the foundation of economic enterprise in rural areas. This proposal is a step backwards for rural Ontarians and not in keeping with the stated goal of increasing Internet access for Ontarians. The proposed reclassification of the licensed areas would designate vast rural areas as "urban" areas. Once this reclassification happens, the proposal then calls for all the "urban" licences to be taken away from rural Internet service providers (ISPs), even though the licences are in use providing service to people today, and for that spectrum to be given to cellular phone companies for future use with smart phones that have not yet been developed. We do not support any proposal that ignores the current needs of rural Ontarians by taking away ALL of the spectrum and giving it to cellular companies. The Consultation Paper states that the "Government of Canada is committed to ensuring that Ontarians benefit from the availability of advanced, competitively priced telecommunications services in all regions of the country" and has a commitment"to extend and enhance broadband Internet services in rural and northern communities in order to meet the continued demand for fixed services in rural areas".' However, the proposals in the Consultation Paper do not live up to those promises. Any proposal that would see a large number of rural Ontarians being designated "urban" and having fixed wireless Internet service in their areas shut down does not benefit"all regions of the country". It sacrifices the current needs of rural communities, takes away the economic and social benefits of the Internet from rural residents and undermines all the hard work that rural areas have done to ensure we connect rural residents to high quality Internet services. We urge the Minister of Industry and Industry Canada to reject the flawed proposals in the Consultation Paper and, at the very minimum, to do no harm — please leave the licences in place for spectrum that is in use today providing service to Ontarians and exempt the licensees that are delivering high speed fixed wireless internet services today from any requirement to depart from this spectrum. Please do not take away Internet service from rural residents. Sincerely, cc. Anne Marie Quinn, Senior Vice President and Partner, FleishmanHillard --email: annemarie. uinn fleishman.ce 1 Consultation Paper, para. 6. MINUTESs � TRI-COUNTY MANGAGEMENT COMMITTEE WEST ELGIN PRIMARY WATER SUPPLY SYSTEM WEST ELGIN COUNCIL CHAMBERS July 22, 2014 7:00 P.M. MEMBERS PRESENT: Bernie Wiehle Municipality of West Elgin Norm Miller Municipality of West Elgin Dug Aldred Municipality of West Elgin Richard Leatham Municipality of West Elgin Doug Reycraft Municipality of Southwest-Middlesex Vance Blackmore Municipality of Southwest-Middlesex John Kendall Municipality of Southwest-Middlesex Cameron McWilliam Municipality of Dutton-Dunwich Ian Fleck Municipality of Dutton-Dunwich Amos Fennell Village of Newbury (Alternate) Bryon Fluker Municipality of Chatham-Kent ADMINISTRATION: Scott Gawley Municipality of West Elgin ALSO PRESENT: Marigay Wilkins Municipality of Southwest-Middlesex (alternate) Laurie Spence/Bannerman Municipality of Dutton-Dunwich (for Signing) Patrick Brennan West Elgin Chronicle Staff Transcript and Free Press Dale LeBritton OCWA Cindy Sigurdson OCWA REGRETS: Mary Bodnar Municipality of West Elgin Welcome: Chair Bernie Wiehle welcomed all present to the new Tri-County Water Board. SUBJECT: Conflict of Interest There were no declarations of conflict of interest. SIGNING OF NEW MANAGEMENT AGREEMENT New Management Agreement for the Tri-County Primary Water Supply System to form the Local Services Board was presented. Page 2 of 4 SUBJECT: 2013 Financial Statements Christene Scrimgeour presented the 2013 Draft Financial Statements. Moved by Ian Fleck Seconded by Vance Blackmore That the Committee accepts the 2013 Draft Financial Statements as prepared by Scrimgeour & Associates. Carried Motion 2014-18 SUBJECT: Minutes Moved by John Kendall Seconded by Norm Miller That the minutes of the regular meeting held on April 29, 2014 be adopted as printed. Carried Motion 2014-19 i SUBJECT: Monthly Plant Profiles OCWA provided the Committee with updated April to June 2014 monthly plant profiles. SUBJECT: 2014 Second Quarter Operations Report Dale LeBretton presented the second quarter operations report for 2014. SUBJECT: 2014 Performance Assessment Report Dale presented the 2014 Performance Assessment Reports for 2013 and 2014 for the second quarter. SUBJECT: Coloured Water Event Review Cindy Sigurdsson of OCWA gave a presentation on Algae Blooms in Lake Erie. The written report from the OCWA Engineering on the review of options for Colour Water was discussed. Moved by Cameron McWilliam Seconded by Doug Reycraft That the report from OCWA re: Coloured Water Event Review be received; AND further purchase of PH and DO Analyzer with Integration into SCADA System up to $10,000 in 2014 (ASAP) Carried Motion 2014-20 Page 3 of 4 SUBJECT: Preliminary Financial Statements Scott Gawley presented a Preliminary Financial Statement to June 30, 2014. Moved by Dug Aldred Seconded by John Kendall That the Committee accepts the Financial Statements for the period ending June 30, 2014, Carried Motion 2014-21 SUBJECT: Correspondence Moved by Norm Miller Seconded by Doug Reycraft That the correspondence from Learners re: assignment of Southwold-West Elgin Interconnect and Water Supply Agreement be received. Carried Motion 2014-22 SUBJECT: Name of New Water Board Moved by Richard Leatham Seconded by Amos Fennell That the new Water Board shall be called: °Tri County Water Board"; and further the System be called the "Tri-County Water Treatment Plant" Carried Motion 2014-23 SUBJECT: Membership of New Board Moved by Norm Miller Seconded by Vance Blackmore That the membership on the new water Board shall be: West Elgin — 4 Southwest Middlesex— 3 Dutton-Dunwich — 3 Village of Newbury -1 Chatham-Kent -1 To commence within 60 days from today. Carried Motion 2014-24 Page 4 of 4 SUBJECT: Adjournment Moved by John Kendall Seconded by Amos Fennell That this meeting be adjourned at 8:50 p.m. to meet again for a regular meeting on September 23, 2014 at 7:00 p.m. Carried Motion 2014-25 Bernie Wiehle-Chairperson Scott Gawley— Recording Secretary i West Elgin Arena Board Tuesday August 12 2014 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following members present;Alphonse Willie, Mary Bodnar, Dug Aldred, Bob Purcell, and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: None present. Item#3 Adoption of the Minutes: Moved By: Dug Aldred Seconded By: Bob Purcell The West Elgin Arena Board resolves that the minutes of June 10 2014 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By: Bob Purcell Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the accounts in the amount of$ 9580.22 be approved for payment CARRIED Item#5 Business Arising from the Minutes: 1. WESC:Communication from the West Elgin Skating Club were presented and discussed.The consensus of the board was that the Arena Board may change after the election so the matter of changing the meeting date was deferred to the new board. Item#6 Correspondence: 1.The Arena Board received e-mail communication that is included in the minutes. Item#7 New Business: 1. 2014 Ice Schedule:The Recreation Superintendent presented the current 2014 Ice Schedule Highlighting the reduction in ice time being used by WLMH as well as the e-mail from the WESC Their expected reduced number as well. Item#8 Adjournment: The West Elgin Arena Board hereby resolves that this session of the West Elgin Arena Board hereby adjourns at this hour of 10:20 am and shall reconvene on September 9 2014 at 9:30 am or at the call of the chair. CARRIED. West Elgin Recreation Committee Regular Session August 19 2014 This session of the West Elgin Recreation Committee was called to order at 7 pm with the following members present: Doug Staddon, Ken Neil, Grace Blanchard,Jennifer Blanchard,Dug Aldred and Recreation Superintendent Jeff Slater. Item#1 Delegations:There were no delegations present. Item#2 Adoption of the minutes: Moved By:Grace Blanchard Seconded By:Jennifer Blanchard The Municipality of West Elgin Recreation Committee hereby resolves that the minutes be approved as amended:That James Husband be included as those being present, CARRIED Item#3 Business Arising from the Minutes: • 5 km Road Race: member Ken Neil reported that registrations were coming in regularly and that the next meeting will be August 283' at the West Lorne Complex. • Optimists Pavillion: Member Doug Staddon reportted that he has a site meeting with Trillium Representatives at 10 am Thursday morning. • Cactus Cattle and Cowboys: Has a request for a larger sand ring for next year,and that it be fenced.This will be a 2015 Budget consideration. Item#4 Correspondence: • Correspondence was received from the Cactus Cattle and Cowboys event, it was read and filed. Item#5 New Business: No new business was presented. Item#6 Adjournment: Moved By: Ken Neil Seconded By: Dug Aldred The Minici[pality of West Elgin Recreation Committee resolves that this session of the Recreation Committee hereb y adjourn at this hour of 7:45 pm and reconvene at 7 pm on September 16 2014or at the call of the chair. CARRIED