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November 27, 2014 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING NOVEMBER 27, 2014 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A9) *November 13, 2014 Council BUSINESS ARISING FROM MINUTES DELEGATIONS REPORTS (C1-C10) 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER S. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS November 27, 2014 ............. Page 2 8. ADMINISTRATION a) Report—Write-off Invoice Uncollectable b) Report— Municipal Election 2014 c) *Report— Accessibility Initiatives — 2014 Municipal Election 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — 139) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Elgin County— notice of woodlot clearing — Lot 13, Con 14; 2.* Beattie Haven — Capital Expenditure Grant for 2014; 3.* The Elgin Group Police Services Board — New OPP costing formula; 4* Ministry of Finance/Ministry of Municipal Affairs and Housing - OMPF Program allocations for 2015; 5* Western Ontario Wardens' Caucus — Grey Bruce Health'Services support SWIFT Initiative; 6.* OMAFRA — Local Food Fund reopened; RECOMMENDED TO ACCEPT & FILE: 7.. AMO; • Watch file — November 13, 2014 • Watch file — November 20, 2014 • AMO's Members Update • Provincial Funding Announcements — 2015 OPMF and Public Transit • Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014 8.. Release from Joe Preston's office - Federal Gas Tax Fund; 9.. Thames Talbot Land Trust— November 2014 newsletter November 27, 2014 ............. Page 3 BY-LAWS: By-law No. 2014-74 Amend Dymock-Aldred Drain By-law By-law No. 2014-75 Amend McEachren Drain Branches By-law By-law No. 2014-76 Amend Crandall Drain By-law MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G) Information enclosed CONFIRMING BY-LAW ADJOURNMENT Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE A - 1 MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS NOVEMBER 13,2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Norm Miller, Dug Aldred, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Lee Gosneil, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin approves the agenda for November 13th, 2014 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Miller Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: October 23, 2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Councillor Leatham reported that the request from West Elgin Living Water Pentecostal Church will be looked after privately.. DELEGATION 11:30 a.m. Consideration Meeting—Zegers Drain Also in attendance: John M. Spriet, Dave Downie, Allan Downie, Ben Zegers RES. NO. 3 Moved by Bodnar Seconded by Miller RESOLVED that Council consider the Engineer's Report on the Zegers Drain. DISPOSITION: Carried i A -a November 13, 2014 .....Page 2 of 9 The Clerk reported that no correspondence has been received. Mr. Spriet gave an overview of the proposed drain construction. He reported that a revised report has been prepared to correct clerical errors. The design of the drain nor construction nor costs are affected. The revised report was given to ratepayers and council. Questions-from Mr.Allan Downie were answered by Mr. Spriet. RES. NO.4 Moved by Leatham Seconded by Miller RESOLVED that Council refer the report back to the Engineer for revisions; AND that Clerk bring forward a by-law to adopt the revised report for presentation at the December 18, 2014 council meeting. DISPOSITION: Carried REPORTS 1, ROADS a) Monthly Report RES. NO. 5 Moved by Leatham Seconded by Miller RESOLVED that the October 2014 Roads Report be received. DISPOSITION: Carried b} Report-2014-2015 Winter Schedule RES. NO.6 Moved by Bodnar Seconded by Aldred RESOLVED that the report from the Public Works Superintendent re: 2014-2015 Winter Schedule be received. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a)Monthly Report RES. NO. 7 Moved by Aldred Seconded by Leatham RESOLVED that the Recreation Report dated November 13,2014 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Monthly Report RES. NO. 8 Moved by Miller Seconded by Leatham RESOLVED that the October 2014 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried November 13, 2014 .....Page 3 of 9 A 4.WASTEWATER a) Report-Rodngy Wastewater Treatment Plant RES. NO. 9 Moved by Miller Seconded by Leatham RESOLVED that the OCWA Report—2014 Third Quarter for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried b) Report-West Lorne Wastewater Treatment Plant RES. NO. 10 Moved by Aldred Seconded by Bodnar RESOLVED that the OCWA Report—2014 Third Quarter for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried S. BUILDING a) Monthly Report RES. NO. 11 Moved by Aldred Seconded by Bodnar RESOLVED that the Building Report for October 2014 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. N0, 12 Moved by Leatham Seconded by Bodnar RESOLVED that the By-law Enforcement Report for October 2014 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report—West Lorne Lawn Bowlers Club RES. NO. 13 Moved by Aldred Seconded by Bodnar RESOLVED that the report from the Clerk re: Lawn Bowlers Club in Miller Park be received; AND that the necessary by-law be brought forward to authorize the signing of a leasing agreement with West Lorne Lawn Bowlers Club. DISPOSITION: Carried I A - q November 13, 2014 .....Page 4 of 9 b) Report—Policy Revisions—Hours of Work RES. NO. 14 Moved by Miller Seconded by Aldred RESOLVED that the report from the Clerk re: Hours of Work— Policy Revisions be received; AND that the necessary by-law be brought forward to authorize the changes to Human Resources Policy HR-4.2. DISPOSITION: Carried c) WESA-Draft 2014 Fall Monitoring Report RES. NO. 15 Moved by Bodnar Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the Fall 2014 Monitoring Report for the landfill site as prepared by WESA. DISPOSITION: Carried d) Report—Third Quarter Financial Statements RES. NO. 16 Moved by Miller Seconded by Bodnar RESOLVED that the report from the AdministratorTrreasurer re: Third Quarter Financial Statements be received. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO. 17 Moved by Aldred Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#11 amounting to$656,176.44 in settlement of General, Road,Water, and Arena Accounts (Including cheques#181546-18321). DISPOSITION: Carried CORRESPONDENCE 1. Jane Vanderkuyl—pickle ball at Recreation Centre 2. Pulmonary Hypertension Association of Canada—request for proclamation RES. NO. 18 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin will hear the delegation from Kerry Pierce. DISPOSITION: Carried Ms. Pierce asked Council to reconsider their position on declaring proclamations. She is looking to raise awareness about this rare disease. There is no cure. Things that could be done to help—avoid air fresheners in buildings have sanitizers available. These could allow PH suffers to go into buildings. November 13, 2014 .....Page 5 of 9 A - 5 RES. NO. 19 Moved by Aldred Seconded by Leatham RESOLVED that the Municipality of West Elgin will promote awareness of Pulmonary Hypertension (PH)and staff is directed to include accommodation for PH in the accessibility plan. DISPOSITION: Carried 3. Minister of Employment and Social Development—response to concern about affordable housing 4. Elgin County Fire Prevention Officers Association—request for funding for updating the Fire Safety House RES. NO. 20 Moved by Leatham Seconded by Miller RESOLVED that the Council of the Municipality of West Elgin authorize the payment of a grant in the amount of$500.00 to the Elgin County Fire Prevention Officers Association for repairs to the Fire Safety House. DISPOSITION: Carried 5. Elgin County Tree Commissioner—proposed woodlot clearing—Lot 4, Concession 14 6. Elgin County OPP—criminal record checks RES. NO. 21 Moved by Miller Seconded by Leatham RESOLVED that a letter be sent to OPP of our disappointment in their decision that criminal record checks are not available at the Dutton office; AND that this decision be reconsidered. DISPOSITION: Carried 7. Evergreen Cemetery—request for aid in maintenance of roadway RES. NO. 22 Moved by Leatham Seconded by Miller RESOLVED that Public Works Superintendent investigate road repairs and trimming of cedar trees at Evergreen Cemetery. DISPOSITION: Carried 8. Ministry of Energy—response to wind energy 9. West Elgin Community Health Centre--Fall Family Fun Night 10. Elgin County Land Division Committee—notice of application for consent— Dieker RES. NO. 23 Moved by Aldred Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 81114 applied for by Henk and Ans Dieker. In accordance with Section 6.2.9(surplus farm dwellings)of the Municipality of West Elgin Official Plan,Council supports application E81114 subject to the following conditions: 1. Subject to rezoning. II November 13, 2014 .....Page 6 of 9 RES. NO. 23 cont'd 2. Subject to apportionment of Municipal Drainage assessments 3. Subject to drainage outlet&drainage agreement, if required 4. Subject to no further residential development on the retained agricultural portion. 5. That the owner has the necessary review and assessment conducted on the existing sewage disposal system to confirm its adequacy and/or necessary replacement. 6. Two copies of the registered reference plan,together with a copy of the said plan showing the locations and dimensions of all buildings and structures, are submitted to the satisfaction of the municipality 7. Taxes to be paid in full DISPOSITION: Carried 11. Middlesex Hospital Alliance—notice of strategic planning process consultation meeting RES. NO.24 Moved by Bodnar Seconded by Aldred RESOLVED that Richard Leatham attend the MHA focus group meeting on November 18, 2014. DISPOSITION: Carried 12. Elgin St.Thomas Public Health—appointment to Healthy Communities Partnership committee 13. Town of Collingwood—reconsider decision to eliminate home to home postal delivery 14. Beattie Haven—emergency 1 evacuation centre RES. NO.25 Moved by Leatham Seconded by Bodnar RESOLVED that Council authorize Beattie Haven residents may use the West Elgin Recreation Centre as an emergency 1 evacuation centre. DISPOSITION: Carried 15. AMO • POA tools and new Road Safety Bill introduced • Watch file—October 23, 2014 • Watch file—October 30, 2014 • Watch file—November 6, 2014 16. West Lincoln—Niagara Region Wind Corporation 17, Accessibility Directorate of Ontario--appointment of Honourable David C. Onley as Special Advisor 18. OGRA—notice of election 19. Ministry of Citizenship, Immigration and International Trade—nominations for June Caliwood Outstanding Achievement Award for Voluntarism in Ontario November 13, 2014 .....Page 7 of 9 RES. NO. 26 Moved by Leatham Seconded by Miller RESOLVED that the above correspondence items numbered 1, 3, 5, 8, 9, 12, 13, 15-19 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-71 —Agreement—Lawn Bowlers Club RES. NO.27 Moved by Miller Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and the West Lorne Lawn Bowlers Club for the use of municipal property and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Aldred Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and the West Lorne Lawn Bowlers Club for the use of municipal property be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-71 --Agreement—Lawn Bowlers Club DISPOSITION: Carried 2. By-Law No. 2014-72—Amend Human Resources Policy HR-4.2 RES. NO.29 Moved by Aldred Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to amend Human Resources Policy HR-4.2 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 30 Moved by Miller Seconded by Bodnar RESOLVED that a By-law to amend Human Resources Policy HR- 4.2 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2014-72—Amend Human Resources Policy HR-4.2 DISPOSITION: Carried MINUTES RES. NO. 31 Moved by Leatham Seconded by Miller RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—September 9, 2014 West Elgin Arena Board—October 14, 2014 DISPOSITION: Carried November 13, 2014 .....Page 8 of 9 NOTICE OF MOTION OTHER BUSINESS 1. Council Announcements • Next Neighbourhood Watch meeting is November 24th • 90 children given treats on Halloween at Old Jail • Arena Board meeting rescheduled to evening so that Skating Club could attend, registration is down and is hard to operate • At Family Fun Night, a Beattie Haven resident told Councillor Leatham how proud the residents are of the Rodney Fire Fighters and the help they give them • Two new board members appointed at Heritage House annual meeting • A new Medical Officer of Health has been appointed • The Pledge against bullying will be taken at Aldborough Public School at 10:00 am on Monday CLOSED SESSION RES. N0.32 Moved by Aldred Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual(M.A. s.239(2)(b) • Labour relations or employee negotiations (M.A. s.239(2)(d) DISPOSITION: Carried RES. NO. 33 Moved by Miller Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that employee matters had been discussed and direction had been given to staff. CONFIRMING BY-LAW RES. NO.34 Moved by Leatham Seconded by Aldred RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on November 13tH 2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.35 Moved by Miller Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on November 13th, 2014 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014- 73- Confirming By-law November 13 2014 DISPOSITION: Carried November 13, 2014 .....Page 9 of 9 ADJOURNMENT RES. NO.36 Moved by Bodnar Seconded by Aldred RESOLVED that this Regular Meeting of Council shall adjourn at 12:30 p.m.to meet again on November 27, 2014. DISPOSITION: Carried These minutes were adopted on the 27th day of November, 2014 Mayor Clerk OF V15 YPUNR `' T afi a p Oil ' & 1. 9 a� 1998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: November 27, 2014 SUBJECT: Write — Off Invoice Uncollectable RECOMMENDATION: THAT Council approves the writing off the $14,808.72 for an invoice that was paid twice in 2010 for company that has since gone bankrupt. INTRODUCTION: In December 2010 an invoice was authorized and paid twice in error and goods only partly received. DISCUSSION: The Internal Accounting procedure were reviewed and re-enforced how invoices were to reviewed by the Department Head, Accounts Payable and the cheque signing authorities. Collection Action was taken through our Lawyer and able to recover $2,742.55 of the overpayment. The write-off amount of$14,808.72 of which $8,600.63 was recorded in the 2010 Financial Statements and balance of$6,208.09 in the 2014 Financial Statements. Respectfully Submitted by: Gawle , P , CGA Administrator/Tr asurer �y ';4F ll Q w � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: November 27, 2014 SUBJECT: Municipal Election 2014 RECOMMENDATION: For information INTRODUCTION: To provide Council with an overview of the municipal election. DISCUSSION: Intelivote has provided a summary document which provides statistic by voting by age and method, session connection by date and hour. The report is attached. Thirty-eight percent of eligible voters participated in the municipal election —48% used the internet, 12% used the telephone (total of 60%) and 40% used manual method at voting locations. The breakdown between electronic and manual voting is comparable to 2010 election. The following tables (2014 and 2010) provide an age breakdown and participation for your information. Age Breakdown by Who Voted - 2014 Age No. Voted % by alternate method % by manual % participation Eligible web & hone 18-19 62 13 99% 1% 21% 20s 509 81 86% 14% 16% 30s 461 93 71% 29% 20% 40s 593 186 66% 34% 31% 50s 9881 425 65% 35% 43% 60s 9211 480 59% 41% 52% 70s 549 284 46% 54% 52% 80s 280 124 23% 77% 44% 90+ 68 301 27% 73% 45% UK* 521 163 77% 23% 31% Age Breakdown by Who Voted - 2010 Age No. Voted % by alternate method % by manual % participation Eligible web & hone 18-19 103 28 72% 28% 27% 20s 547 120 90% 10% 22% 30s 507 174 78% 12% 1 34% 40s 724 318 75% 25% 44% 50s 917 453 74% 26% 49% 605 758 463 58% 42% 61% 70-90s 810 404 42% 58% 50% UK* 340 69 62% 38% 20% UK* = unknown age The number of non-residents who voted increased from 6% in 2010 to 18.5% in 2014. This would include trailer park renters. 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O � � q « � ■ w > q > > k E M \ k X ^ � Q 00 �� ® -46 -1h, � * O b Q � o a N m » q $� � \ w a � %0 Cn d \r¥ _ C) + - o a t--4 o k & 2 b k / � / - � U kcr ■ @ CD co Cr t ou Cr # o m 90 o = 2 - - - f ) -- 7 / � CD CD \ k ƒ i �y 0P / ' V uPUUg. Y 7 A 'T490'a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: November 27, 2014 SUBJECT: Accessibility Initiatives —2014 Municipal Election RECOMMENDATION: For information INTRODUCTION: Under Section 12.1 of the Municipal Elections Act, the Clerk shall report to council regarding the identification, removal and prevention of barriers that affect electors and candidates with disabilities. DISCUSSION: Identification of Barriers We took the following actions to identify barriers that affect electors and candidates with disabilities: Actions 1. Assessed voting equipment to ensure it met the needs of the electorate 2. Assess the risk of our past election administration practices, identifying the likelihood of our practice creating a risk to accessibility of candidates and electors and we then identified the impact of the risk and developed measure to mitigate or minimize the risk Removal and Prevention of Barriers We took the following actions to remove and prevent barriers that affect electors and candidates with disabilities: Communications and Information Actions 1. Posted information to municipality's website 2. Provided links to: a Candidates Guide to Accessible Elections, produced jointly by the Association of Municipal Mangers, Clerks and Treasurers of Ontario and the Province; the provincial accessibility website; the munici alit 's website; and any other related material 3. Provided documentation and forms in large print to assist visually impaired upon request 4. Provided candidates and staff with information relating to accessible customer service 5. Established a Voter Help Centre at municipal office where electors could visit or qet assistance in their voting process by telephone. Voting Locations Actions 1. Conducted site visit of potential voting locations to ensure accessibility as a ainst our standards 2. Provide two voting locations on voting day with accessible voting equipment, in addition to being physically accessible —West Elgin Recreation Centre and West Lome Arena 3. Permitted service animals and support person in all voting locations 4. Ensure designated parking for persons with disabilities at voting station at municipal office. Voting -see also additional table at end of document re: accessible voting methods made available Actions 1. Provided fully accessible equipment at advance voting location and on Election Day at West Elgin Recreation Centre and West Lorne Arena. 2. Provided instructions on use of accessible voting equipment 3. Scheduled extended voting o ortunities 4. Promoted voting opportunity for electors with disabilities 5. Provided vote anywhere in the municipality during the voting period 6. On the basis of a recommendation of Beattie Haven Retirement Home staff alternative voting method was not provided to their residents. Traditional voting was scheduled for 10:00 to noon on Election pay. Staff Training Actions 1. Staff training incorporated provisions to meet accessible customer service standards 2. Provided reference materials, if re uested 3. Encouraged election workers to approach an elector if it appeared that I the elector required assistance to get around in the voting location. Offered assistance to help, did not assume an individual needed help 4. Election staff was trained to identify a service animal and followed the Municipality's Accessible Customer Service Policy 5. Maintained a friend!y and approachable demeanour of elect ion staff B. Evaluated effectiveness of training post-election For each voting method we took the following measures to ensure accessibility: Vo#in Method Audio ballots—tele hone votin Combined Tele hone Internet Voting Internet Votin —that meet the Web Accessibility Initiative WA! requirements Telephone Voting —with and without TTY Respectfully Submitted, Reviewed b Norma I. Bryant, Hon A,AMCT Scott Gawley, CP GA Clerk AdministratorfFre surer Attachments None ElginC®unty �� I November 5, 2014 Municipality of West Elgin 22413 Hoskins Line P.O. Box 490 Rodney, ON NOL 2CO Attention: Scott Gawley, Chief Administrative Officer RE: Proposed Woodlands Clearing on Lot 13,Concession 14 Former Township of Aldborough,Municipality of West Elgin Under Section 135 (2)of the Municipal Act all abutting landowners shall be notified of impending woodlot clearings. This letter hereby notifies you of the proposed woodland clearing by David and Nancy Kopriva. The proposed clearing of 0.312 hectares (0.77 acres) on Lot 13, Concession 14 in the Municipality of West Elgin is for the purposes of creating a residential lot and associated laneway access. The Elgin County Woodlands Conservation Bylaw contains a"no net loss"provision to ensure the protection and enhancement of forest cover in the county. Approval of this clearing exemption would be conditional on trees being replanted in a suitable location under the direction of a qualified forester at the applicant's expense. If you have objections to this proposed clearing please reply in writing to the Elgin County Tree Commissioner, c/o Kettle Creek Conservation Authority, R.R.#8.44015 Ferguson Line, St. Thomas, Ontario,N5P 3T3,by the 27th day of November 2014. If you have any questions regarding this notice,please contact the undersigned at(519)- 631-1270. Y s truly, J Lawrence , sr4 u El in County Tree Commissioner ��--- i County of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-1460 www.eigincounty.ca Beattie Haven 23328 Beattie Line,RR#1 Wardsviile,Ont.,NOL 2N8 RETIREMENT COMMUNITY Phone 519.693.4901 Fax 519.683-4279 A CHARITABLE, NON-PROFIT ORGANIZATION The Municipality of West Elgin 22413 Hoskins Line Rodney Ont. NOL 2C0 November 13, 2014 Attention: Scott Gawley Dear Sir: RE: Beattie Haven CAPITAL EXPENDITURE GRANT FOR 2014 This communication will act as an update for Council and the intended use of the grant authorized in the amount of $25,000 for 2014. We have had an inspection completed on our existing boiler system and have been advised that the equipment should operate satisfactory for at least another year or more. As part of keeping Beattie Haven appealing to our senior community, we are constantly upgrading our appearance on-going and as financially able. We have refreshed the paint in all the hallways and each room as they open up. We are also removing aged carpet from rooms that have had it installed, for safety and health concerns. We have replaced all the old drapes in the dining areas with new blinds that brighten up the area and create a much homier atmosphere. Beattie Haven relies heavily on our kitchen for fund raising events and we are in need of improvements in a couple of areas. Our steam table has been around for years and requires sealing spots for leaks constantly. A new steamer is in the $5,000 range, is portable on wheels, thus enabling us to move the cooked food into the dining room conveniently rather than having to set up a number of candle lit, chafing warmers for serving. The table and chairs in the dining room are also original equipment and very out dated and should be upgraded. Each table with 4 chairs quotes in the $1,000 range, and we would require 15 table settings. Total amount of request would be $20,000. We at Beattie Haven, residents and staff, very much appreciate our Councils' willingness to continue support for this much needed operation on the edge of Elgin County, and we thank you for your consideration and involvement. urs truly, GI nn DeGraw Administrator MEMORANDUM To: The Elgin Group Police Services Board cc: Six Participating Municipalities Date: November 16, 2014 Subject: Implications of the New O.P.P. Costing Formula and Options for Municipalities INTRODUCTION: As you are aware a new costing formula for O.P.P. services has recently been announced and new contracts are set to commence on January 151, 2015. With this in mind, some of the participating municipalities are inquiring about the implications of this new formula and how this new costing method impacts Police Services Boards. This memorandum provides some perspective on these matters. The New Model -key differences: 1) All detachments are now treated as one entity - borderless policing —therefore, unlike the previous model, the Police Services Board does not influence the number of full- time or part-time equivalents within the detachment unless it wants to increase the police force above and beyond that which is mandated. In the most current contract, the Elgin Group recommended, as an efficiency measure, the reduction of three officers within the detachment - this is no longer an option. 2) A centralized approach to policing is being introduced. Costs are apportioned on a province-wide basis with 60 percent for base costs and 40 percent as variable costs depending upon the number of calls for service in a municipality which will likely fluctuate year after year. This leaves little or no room for"negotiation" since many of the costs are apportioned across the province based on an average. 3) Costs for Court Security, Prisoner Transportation, Accommodation (for provincially- owned facilities) and Cleaning Services are not negotiable and are determined according to set methods. Options for Governance or not): Borderless policing using centralized budgetary determinates leaves little latitude for input and creativity. Furthermore it begs the question of the value and influence of a Police Services Board. There are essentially two main options in legislation relative to -2 - the service provisions of the Ontario Provincial Police, with some variations on one of them. 1) The current model is called a Section 10 agreement for services (see excerpt from the attached Police Services Act). In this model, one or more municipalities must set up a Police Services Board comprised of five members two of which must be provincially appointed if the total population is greater than 25,000 or a three member Board if less than 25,000 people. The Elgin Group consists of all six participating municipalities under one umbrella but this arrangement can be revised to encompass any number of municipal partners. 2) The other option for O.P.P. services is called a Section 5.1 model whereby there is no contract (the bill is paid directly as invoiced) and there is no Board. However, the municipality can set up a Community Policing Advisory Committee at its discretion to provide input on objectives and priorities. See attached Fact Sheet which shows the differences between a Section 10 and a 5.1 option in greater detail SALIENT FACTS Section 10 Contracts— Present Model It is important to note that there are certain advantages of establishing a Board (or maintaining the present one) in a Section 10 system as follows: 1) Governance - the Commander reports to the Board and discusses key local/ community policing priorities. The Board participates in the Commander's performance evaluation and in hiring his or her replacement when the time comes. See attached Role of Police Service Board. 2) Service enhancements can only be negotiated if a Board is established under a Section 10 arrangement. Without a Board, a Section 5.1 municipality cannot enhance the service. For example, if a community wanted an extra officer to conduct school educational visits, it could not add this service as a Section 5.1 municipality. 3) Grants are only available to Section 10 municipalities. At present the Elgin Group enjoys $14,000 every year for the conduct of R.I.D.E programs and $105,000 every year for the 1,000 Officers Partnership Program (Note: this may not continue in the future) and $30,000 annually for the Community Policing Program. Grants such as these are not available to Section 5.1 communities. These grants are not included or accounted for in the new costing formula. 4) The cost of operating one Board instead of many is more efficient than operating several Boards individually. The Elgin Group uses the administrative services of the County Chief Administrative Officer, administrative services staff and those of the County's Director of Financial Services and staff with a minor chargeback of $1,200 annually. A separate Board would be required to supply its own administrative support at its own cost. - 3 - Section 5.1 Advantages: Alternatively, a Section 5.1 municipality has specific advantages worthy of consideration: 1) No Board costs. 2) A Community Policing Advisory Committee can be set up to help determine objectives and priorities for the community at large. 3) The Detachment Commander can be asked to attend the local council meetings directly (instead of through a Board) allowing Council direct access. Note that this can be done as well (and often does happen today) through a Section 10 contract. CONCLUSION: In conclusion, this memorandum serves to outline the options available to municipalities regarding O.P.P. governance and seeks to explain the main differences between the current contract and the one about to be implemented in 2015. RECOMMENDATION: THAT this memorandum be received for information purposes and distributed to the participating municipalities. Mark G. McDonald I i I ..h..,:4u3r a�:�a�,.•- Jt Grp::,. ' G + Fact Sheet — I I im S. 10 PSA Contract 1. I t -NON CONTRACT 1. Civ IEM Govet?iinca:Model Rg1rCe Serv;ices'F��Y mand�tgty ' t ammunity Policing Advisgry puivartt folb(2) SA Cammitfee-discretionary 5.1(4} _ PSA 2. objectives and priorities for y oard aftcrt Advisory tole for CPAG for delivery of police services within the cot }flr the`]3o%clu#i objectives and priorities for.police noirgvander,rd9�tbPSA setylces iii murucEpality-5.1 3. Policy for the effective management lLa al olicylesta ltshe by hoard No defined role n 1'SA I of the police force atti eon�u�tation wtli the l�e�hcl�iri�,erfY�onuir�n�ef ��9}(c� ; 4. Selection of the detachment �act�oi dtg an the�eieatrort of tlr� OPp attempts to involves 5:1 PSA commander/chief of police betlinteirt Comrpander 10(9} a} integrated detachment municipalities P:ca I n the selection-no leeislated . to uirement S. Evaluotion of the Detachment Ivloirrtoi p rfornta ire of No defined role in PSA I CommanderlChjef of Police Defa9lurient CBznntander'1Q(9,.j(d} L[ 6,6, Maintenance of a complaints system tlr No defined role in PSA Gotnniander's af�miri7straftn}tafthe go#+�1nts�k cyglorit�d�eaoiY4. re'ui �.re orts y.0(Q} �PSA I 7. Appoint the members of the force All hrrirlg east ar&b6V'ere�d urt2lQrt All hiring cost are.covered,members t1{i agroenYenGwith the pl'P1 are selected using the criteria of ntieml�er aye selected^bstng the 43(I)PSA ctiterta a,�4S�1)PSA a. Monitor secondary,uetivittes of the Tf a-0.866 V'0)C9ii�inander No def ined role:in PSA police force urenAltsrs piuvfna�Egklac rgpu:ls4�o board ax decisions ri�ade bn§econdpry. actrvitres ',i0(9},(e}:PSA. . : 9. Ministry srrppart Funding CPP&1000 t7f#"ice sPrdgr in, ineligible LtrtD� rants to. Revenue from sale of found! P'-aVided directly fo inunrciji lty! Cred?tad to municipality in annual recovered property and Fees recouped laaid rn a trnetl�ad agreed to:loeally .? reeonctied faaarrcial statement fioin sale of re arts,securg checks i 11. $y4aw enforcement Y law enfor Qrt�eot as spedit"iedrn 19(2)PSA-OPP have no a catrtract,.=1D(6)FS�, responsibility iegnrding municipal - -laws. 12. Level of service-Cast " n As n�j otlated/Costing Schecluie in.accordance with Reg.4420197 a ended to a reeiient made under the PSA i Police Services Act,R.S.O. .1990, c.P.15 Page 8 of 99 5.The council may enter into an agreement under section 10,alone or jointly with one or more other councils, to have police services provided by the Ontario Provincial Police. 6, With the Commission's approval, the council may adopt a ditjterent method of providing police services. 1997, c. 8,s. 4. Same--different methods in one municipality M Subject to subsection(3),a municipality's responsibility-to provide police services may be discharged in one way set out in.subsection(1)in one discrete area of the municipality and in another way or ways set out in subsection(1) in other discrete areas of the municipality if, (a)the municipality consists of two or more widely dispersed communities or contains, within its boundaries, one or more communities that are remote from the rest of the municipality. or (b)police services have historically been provided to one or more discrete areas of the municipality in a way that is different from the way police services are provided in j the rest of the municipality.2001, c. 11, s. 1. One board or joint board LL All We police services provided in one municipality, except police services provided in a way described in paragraph 3 or 4 of subsection (1) or police services provided in the municipality by the Ontario Provincial Police under section 5.1, must be provided under one board or joint board. 2002, c. 18, Sched. N, s, 59, 54 ,1 lot, 5 If municipality fails to provide police services 5.1 (1) If municipality does not provide police services by one of the ways set out in section 5,the Ontario Provincial Police shall provide police services to the municipality. Municipality to pay for O.P.P. services A.municipality that is provided police services by the Ontario Provincial Police under subsection(1)shall pay the Minister of Finance for the services,in the amount and the manner provided by the regulations. Same The amount owed by a municipality for the police services provided by the Ontario Provincial Police, if not collected by other means, may be deducted from any grant payable to the mi,ninipnl9iy nut of prnvinnisl -Rinds nr may he.recovered by a court action;with costs, as a debt dire to Her Majesty, � Community policing advisory committee One or more municipalities served by the same Ontario Provincial Police detachment that provides police services turder this section may establish a community policing advioory committee. Composition M If a community policing advisory committee is established, it shall be composed of one delegate for each municipality that is served by the same Ontario Provincial Police j detachment and that chooses to send a delegate. I http://www.e-laws.gov.on.ca/html/statutes/english/elaws statutes 90p15_e.htm 05/11/2014 — — E Police Services Act,R.S.O. 1990,c. P.15 Page 9 of 99 Functions A community policing advisory committee shall advise the detachment commander t of the Ontario Provincial Police detachment assigned to the municipality or municipalities, or his or her designatp. with re.4nant to nhjPr-flVnc-qnd prinritiac fnr rn1in-Q cPrvir&r ih the j i municipality or municipalities. ' Term of offlee The term of office for a delegate to a community policing advisory committee shall be as set out by the council in his or her appointment,but shall not exceed the term of office of tho.oaunoil that appointed the delegate. Same, and reappointment f A delegate to a community policing advisory committee may continue to sit after the expiry of the term of office of the council that appointed hh-n or her until the appointment of his or her successor, and is eligible for reappointment. Protection from liability U No action or other proceeding for.damages shall be instituted against a community policing advisory committee or a delegate to a community policing advisory committee for any act done in good faith in the execution or intended execution of a duty or for any alleged neglect or default in the execution in good faith of a duty. 1997, c. 8, s, 5. Amalgamation of police forces 6. (1) Despite any other Act,the councils of two or more municipalities that have police forces may enter into an agreement to amalgamate them. R.S.O. 1990, c. P.15,s. 6 (1); 1997, c. 8,s. 6(1). Contenig of axnalgammntion agroement The agreement shall deal with, (a)the establishment and, subject to section 33,the composition of a joint board for the amalgamated police force; (b)the amalgamation of the police forces and the appointment or transfer of their members; (c)the joint board's use of the assets and its responsibility for the liabilities associated with the police forces; (d)the budgeting of the cost for the operation of the amalgamated police force; (e) any other matter that is necessary or advisable to effect the amalgamation. R.S.O. 1990, c. P.1 S, s. 6(2); 1997, c. 8, s. 6(2, 3). Commission's approval The agreement does not take effect until the Commission has approved the organization of the amalgamated police force.R.S.O. 1990,. c.P.15,s. 6 (3). Exception, board appointments Appointments to a joint board for an amalgamated police force may be made before the agreement tapes effect. R.S.O. 1990, c.P.15, s. 6 (4); 1997, c. 8, s. 6 (4). Municipal agreements for providing police services http.//www.e-laws.gov.on.cathtml/statutes/engliWdlaws_statutes_90p15_e.htm 05/11/2014 Page 12 of 99 Police Services Act,R.S.O. 1990,c.P.15 Pa g I Sarre 10 The amount owed by a municipality for the police services provided by the Ontario Provincial Police, if not collected by other means,may be deducted.from any grant payable to tho municipality out of provincial funds or may be reoovered by a court action,KxTitfh come, aE a debt due to Her Majesty. 1997, c. 8, s. 9 (3). �•-1 10 — CkMOT WW p6l— Municipal agreements for provision of police services by O.P.P. ! '., 10, 1 The Solicitor General may enter into an agreement with the.council of a municipality or jointly with the councils of two or more municipalities for the provision of Pullur,SOLV1um rul 111G 111ULIMp�lity vt nluuicipalitics by tho 01itzuio Provxnoiul Polico. Board required In order for a municipality to enter into an agreement under this section, the municipality must have a board. Same In order for two or more municipalities to enter into an agreement under this section,the municipalities must have a joint board, Transition L If an agreement under this section was entered into,before section 10 of the Police Sox•r+icas. Qrnax�ciiiaaa>?tAet, 1:4.07 comes into farce, by a mltninipality thnf did not have a hnartl at the time,the agreement remains valid and enforceable despite subsection(2),but the agreement may not be renewed unless the municipality has a board. E Collective bargaining No agreement shall be entered into under this section if, in the Solicitor General's opinion,a council socks tho agroomont for tho purpo3o of dcfoating tho oollootive bargaining provisions of this Act. Duties of O.P.P. When the agreement comes into effect,the Ontario Provincial Police detachment assigned to the municipality or municipalities.shall provide police services for the municipamy or municipalities, and shall perform any other duties, 11julutlillg by-Law enforcement,that are specified in the agreement. I Payment into Consolidated Revenue Fund The ainounts received from municipalities under agreements entered into under this j section shall be paid into the Consolidated Revenue Fund. Collection of amounts owed The amount owed by a municipality under the agreement, if not collected by other means,may be deducted from any grant payable to the municipality out of provincial funds or may be recovered by a court action,with costs,as a debt due to Her Majesty. $bolo of lboar d If one or more municipalities enters into an agreement under this section,the board or joint board shall advise the Ontario Provincial Police detachment commander assigned to the municipality or municipalities, or his or her designate,with respect to police services in the municipality or municipalities and shall, I http://www.e-laws.gov.on.ca/lhtrmi/statutes/englisIVelaws statutes_90p15_e.htm 05/11/2014 I Police Services Act,R.S.O. 1990,c.P.15 Page 31 of 99 3 A judge, a justice of the peace,a police officer and a person who practises criminal law as a defence counsel may not be a member of board. 1997, Q. 8, S. 19 (3). 3 1 Interpretation of municipal.populations where more than one board where mere is more than one board in a municipality pursuant to subsection 3 (3), the references in subsections(4), (5) and(9)to the population of a municipality shall be read as references to the population of the part of the municipality that is served by the board that is the subject of the subsection.2002, c. 18,Sched.N, s. 61 (2). E 15 Repealed: 1997, c. 8, s. 19 (3). Election of chair 28. 1 The members of a board shall elect a chair at the board's first meeting in each year.R.S.O. 1990, c.P.15, s. 28. Vice-chair 2 The members of a board may aloo elect a vioe-chair at the first iineeting in each yeas, and the vice-chair shall act as the chair if the chair is absent or if the chair's position is vacant. 1997, c. 8, s..20. Protection from personal liability 29. (1) No action or other proceeding for damages shall be instituted against a member of a buard fui aiiy nut auuc in guua fa.ia,iii air,o2Louutiuii ur iiitcildr'd cnccutivii of iris ur 1�cr duty or for any alleged neglect or default in the execution in good faith of that duty. Board's liability JQ Subsection(1) does not relieve a board of liability for a member's acts or omissions, and the board is liable as if that subsection had not been enacted and as if the member were the board's employee, K.S.U. 1990, c.r.15,S. 29. Board may contract,sue and be sued 30. 1 A.board may contract, sue and be sited in its own naive. Members not liable for board's contracts The ineinbere of a board are not personally liable for the board's contracts. R.S.C1_ 1990, c.P.15, s. 30. Rol-IF OF PS3 Responsibilities of boards 31. 1 A board is responsible for the provision of adequate and effective police services in the municipality and shall, (a) appoint the members of the iunicipat police force; (b)generally determine, after consultation with the chief of police, objectives and priorities with respect to police services in the municipality; (c)establish policies for the effective management of the police force; (d)recruit and appoint the chief of police and any deputy chief ofpolice, and annually determine their remuneration and working conditions,taking their submissions into � account; (e) direct the chief of police and monitor his or her performance; h http://www.e-laws.goy.on.ce/html/statutes/english/e,laws_statutes_90p15�e.htm 05/11/2014 I Police Services Act,R.S.O. 1990,c. P.15 Page 32 of 99 ! (f)establish policies respecting the disclosure by chiefs of police of personal information about individuals; (g)receive regular reports from the chief of police on disclosures and decisions made 1 under section 49(secondary activities): (h) establish guidelines with respect to the indemnification of members of the police force for legal costs under section 50; (i)establish guidelines for dealing with complaints under Part V, subject to subsection 0)review the .chief of police's administration of the complaints system under Part V and receive,regular reports from the chief of police.on his or her administration of the complaints system.R.S.O. 1990, c. P.1.5, s. 31 (1)11995, c. 4, s. 4 (7); 1997, c. 8, s. 21 (1-3); 1997, c. 17, s. 8;2007, c. 5, s. 9 (1). j Restriction LLIJ Guidelines in respect of complaints made by members of the public tinder Part V shall not be established by the board unless they are consistent with, (a) any procedural rules or guidelines for the handling of public complaints established I Police Review Director; and under clause 56(1) (b)by the Independent 9 (b) any procedure, condition or requirement made by regulation under paragraph 26.4 . I of subsection 135 (1). 2007, c. 5, s. 9 (2). Members of police force under board's,jurisdiction The members of the police force,whether they were appointed by the board or not, are under the board's jurisdiction. Restriction M The board may give orders and directions to the chief of police, but not to other members of the police force, and no individual member of the board shall give orders or directions to any member of the police force. The board shall not direct the chief of police with respect to specific operational decisions or with respect to the day-to-day operation of the police force. Training of board members I The board shall ensure that its members undergo any training that the Solicitor I I Ueneral may provide or require. Mules re management of police force L6 The board may, by by-law,rnaice rules for the effective management of the police force. R.S.O. 1990, c. P.15, s. 31 (2-6). Guidoiinas ra socondary activities The board may establish guidelines consistent with section 49 for disclosing secondary activities and for deciding whether to permit such activities. 1997, c. 8, s. 21 (4). Oath of office littp://www.e-laws.gov.on.ca/litinl/statutes/english/e,laws_statutes_90p15_e.htm 05/11/2014 �I Police Services Act; R.S.O. 1990,c.P.15 Page 33 of 99 32. Before entering on the duties of office, a member of a board shall take an oath or affirmation of office in the prescribed form.R;S.O. 1990, c, P.15, s. 32, Agreement to constitute;joint board 33: (13 Despite any special Act. the councils of two or more municipalities may enter into an agreement to constitute a joint board. Consent of Solicitor General required (2) The agreement must be authorized by by-laws of the councils of the participating municipalities and requires the consent of the Solicitor General, Application or Act to Joint noaras The provisions of this Act that apply to boards also apply with necessary modifications to joint boards. Three-member joint boards •N) The joint board of municipalities whose combined population according to the last enumeration taken under section 15 of the Assessment Act does not exceed 25,000 shall consist of, (a)one person who is a member of the council of a participating municipality, appointed by agreement of the councils of the participating municipalities; (b) ono parson appointed by agroomont of tho oounoilc of tho pardoipating municipalities,who is neither a member of a council of a participating municipality nor an employee of a participating municipality; and (c) one person appointed by the Lieutenant Governor in Council. . Five-member joint boards � The joint board of municipalities whose combined population according to the last enumeration taken under section 15 of the Assessment Act exceeds 25,000 shall consist of, (a)two persons who are members of the councils of any participating municipalities, appointed by agreement of the councils of the participating municipalities; j (b) uric puLsulz appuintcd by agcccuicia of air,uuuuuiis of an;ptua:ipaaug municipalities,who is neither a member of a council of a participating municipality nor an employee of a participating municipality; and (c)two persons appointed by the Lieutenant Governor in Council. i Option to expand joint board M The councils of participating municipalities to which subsection(4)would otherwise apply may determine,by resolution of each of them, that the composition of their joint board shall be as described in subsection(5). Seven-member joint boards Where the combined population of the participating municipalities according to the last enumeration taken under section 15 of the Assessment Act exceeds 300,000, the councils of the participating municipalities may apply to the Lieutenant Governor in Council for an increase in the size of their joint board; if the Lieutenant Governor in Council approves the application,the joint board shall consist of, I i http://www.e-laws,gov.on.ca/1-itml/statutes/english/elaws^statutes_90p15 e,htm 05/11/2014 Ministry of Finance Ministry of Municipal Affairs and Housing 7" y Office of Minister Office of the Minister 7 Floor Frost Building South 17th Floor 7 Queen's Park Cr 777 Bay Street Toronto ON M7A 1Y7 Toronto,ON M5G 2125 Tel(416)325-0400 Tel(416)555-7000 Fax(416)325-0374 Fax(416)585-6470 Ontario www.fin.gov.on.ca www.mah.gov.on.ca November 13, 2014 Dear Head of Council: We are writing to announce the release of the Ontario Municipal Partnership Fund(OMPF) program allocations for 2015. In 2015,the province will provide a total of$515 million in unconditional funding through the OMPF to 388 municipalities across the province. This funding, combined with the municipal benefit resulting from the provincial uploads,will total Over$ 2.2 billion in 2015. This is more than three and a half times the level of funding provided in 2004. As you know,the review of the OMPF and the phase-down of the program to $500 million by 2016 was announced in 2012,and was also part of our 2008 upload agreement with the Association of Municipalities of Ontario (AMO) and other municipalities. The OMPF was redesigned in 2014 following consultations with municipalities from across the province. The redesigned program supports municipalities with limited property assessment,and recognizes the unique challenges of northern and rural municipalities. In addition,the program has been transformed to better target funding to northern and rural municipalities with the most challenging fiscal circumstances. Over the past year,the province has continued to consult with AMO and other municipal representatives on how best to support municipalities through the program. The 2015 OMPF builds on the redesigned program that was announced last Fall, and responds to municipal input that the program should further target funding to municipalities with the greatest fiscal challenges. The government also recognizes the importance of ensuring a manageable transition towards a program that is more targeted to these municipalities. In response to the feedback that we have heard through the consultations,the OMPF will continue to provide a significant amount of transitional assistance to ensure that municipalities receive a guaranteed level of support based on their 2014 OMPF allocation. ...Icont'd -2 - Northern municipalities will receive at least 90 per cent of their 2014 OMPF allocation,while municipalities in other regions of the province will receive at least 80 per cent. These minimum levels of support will be enhanced up to 100 per cent for municipalities with more challenging fiscal circumstances. The 2015 OMPF reflects the government's commitment to move toward a program that better targets funding to northern and rural municipalities with the most challenging fiscal circumstances. We look forward to continuing to work with our municipal partners to ensure the design of the OMPF continues to reflect the long-term priorities of municipalities. The Ministry of Finance's (MOF)Provincial-Local Finance Division will be providing your municipal Treasurers and Clerk-Treasurers with further details on the 2015 OMPF. This information and other supporting materials will be posted in both English and French on the MOF website: htt ://www.fin. ov.on.ca/en/bud et/om f/2015 We are also pleased to continue our commitment to the upload of municipal costs in accordance with the 2008 Provincial Municipal Fiscal and Service Delivery Review(PMFSDR) agreement. In 2015,we will continue the phased upload of Ontario Works (OW) benefit costs and court security and prisoner transportation costs. This builds on our previous uploads of Ontario Drug Benefits(ODB)and Ontario Disability Support Program (ODSP). As a result of the upload, municipalities will benefit from more than$1.7 billion in reduced costs in 2015 alone. Combined with the OMPF,this is the equivalent of 13 per cent of municipal property tax revenue in the province. Despite the phase-down of the OMPF, our commitment to the provincial uploads means that overall support to municipalities will continue to increase,with the provincial uploads more than offsetting the reduction to the program. It is important to acknowledge that in two-tier systems,the removal of these costs off the property tax base benefits all local taxpayers including those residing in lower-tier municipalities. We encourage upper and lower tier municipalities to engage in discussions to ensure that the savings resulting from the uploads benefit their shared taxpayers in the most effective way possible. .../cont'd -3 - Our government has a very strong record of supporting and working with municipalities. In 2015, municipalities will benefit from approximately$3.7 billion in ongoing support through the OMPF,provincial uploads, and other provincial initiatives—an increase of$2.6 billion from the Ievel provided in 2003. Our significant investments in municipal infrastructure are supporting communities across Ontario. Most recently, our government announced the new permanent$100 million per year Ontario Community Infrastructure Fund(OCIF)to support the revitalization and repair of roads, bridges and other critical infrastructure in small, rural and northern communities. We look forward to continuing to work with our municipal partners to strengthen and support communities across the province. Sincerely, Information Copy Information Copy Original Signed By Original Signed By Charles Sousa Ted McMeekin Minister Minister Ministry of Finance Ministry of Municipal Affairs and Housing ->loft Ontario Municipal Partnership Fund (OMPF) 2015 Allocation Notice unto Municipality of West Elgin 44613 County of Elgin P"i ;AZ- IN, 'N g0 "V R 7X54 a@ '4V"6' t 11� R -A ""J Z g- .14 T 051 .7145!' A. �g" ok 1,q tq !"I'e P xk' 5"Of .V IqQ110 4, 'T 1.Assessment Equalization Grant $995,700 ........................................................................................................................-.................................................. 2.Northem ............Communities .... .......KW6rWb ommunitles Grant................................ ...............................................................................................I..................$.3..9...8,A. R...9.... ................ ...... 4. I $269 600 –........................... ............. ............... ... ...t 5.Transifianal I Assistance $126,000 t —r'xmr 1.Total.OMPF(Equal to Line A),. .......... ...................................................................................................................... 2,Court Security and Prison `transportation Upload $2,700 The estimated total benefit of the 2015 provincial uploads for the County of Elgin Is$3,077,300, The removal of these costs off the property tax base benefits all taxpayers within the County of Elgin,including those residing in the Municipality of West Elgin. Information regarding the 2016 provincial uploads for the County of Elgin can be found in the accompanying 2015 Upload Notice Insert. C Other Ongoing Provincial Support $35,200 1. ..P....u....b....l.i..c 1....H.11 e...a...l.t..h.. ................................ .........n../..a .. ....... .. ..................I........... ..................................................................................... .................. .. ' L a n d Ambulance nZ .Provincial Gas Tax.Program ............I........................................................................I......................................1,......$35,200. D Key OMPF Data Inputs 1.Households.. ................ –.... ..... ...I.............................'............... ....................................... 2.t 962 I Z Total 3;Rural and small Com U E'Vltyl)ft�ym................... ............ .......... 4:Northern and'9�rW'I�unl !pal Fiscal Circumstances Index 8.4 ............ I.........I Municipal ............. ........................................................................................................................................... 5.2015 Guaranteed Level of Support 97.6% 6.2014 OMPF(Line A from 2014 Allocation Notice).................................. ...........................................................$1,833,700---- --------- - Issued:November 2014 r. Ontario Municipal Partnership Fund (OMPF) �. 2015 Allocation Notice �'nl. r�a Municipality of West Elgin 44613 County of Elgin s a 'F :a ''r' -a i3.p 7.`✓ F7& !' ffxf, 7 -i�. +P :' � " 1'.;,ti i��a,i ;t.- aril F r f"r -.: m1, �-,�"�,�t'Ire S-._F}uayN s'r f p�tn 'ilri 1, r' - 41. 4 I , All ' titi n..Nbktce �l a ltern b� rlptlgns. .,r�.�w7i lE W] iA* s� ..2:,1.0'`1.1m. ��.� ,. , f, ..< W ,., A The OMPF grants are described in detail in the OMPF Technical Guide—this document can be found on the Ministry of Finance's website at:hftp:llwww.fin.gov.on.calen/budgetfompf/2015 AS If applicable,reflects the amount of transiflonal support provided to assist the municipality in adjusting to the redesigned OMPF program.See the enclosed Transitional Assistance Calculation Insert for further details. B1 Sum of 2015 OMPF grants.(Equal to Line A) B2 Estimated 2015 benefit from the provincial upload of court security and prisoner transportation costs provided by the OPP,Actual allocations will be confirmed by the OPP in 2015. The estimated 2015 municipal benefit of the Province's 75 per cent share of public health funding relative to its 50 per cent share cl in 2004.In two-tier systems,this benefit is Identified at the upper-tier level.Actual municipal savings may not correspond with the Allocation Notice due to budget approvals made by the local Boards of Health.Municipalities may provide additional funding beyond their obligated cost share.Any additional municipal funding is not included in the calculation of the public health figure. The estimated 2015 municipal benefit of the Province's 50 per cent share of land ambulance funding is relative to its share In C2 2005.This incremental increase in land ambulance funding delivers on the Province's commitment to strengthen land ambulance services and maintain the 50:50 sharing of land ambulance costs.In two-tier systems,this benefit is Identified at the upper-tier level. C3 Funding provided to the municipality through the 2014-15 provincial gas tax program. D2 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property(including payments in lieu of property taxes retained by the municipality)divided by the total number of households. D3 Represents the proportion of a municipality's population that resides in rural areas or small communities.For additional information see the 2015 OMPF Technical Guide. The northern and rural Municipal Fiscal Circumstances Index(MFCI)measures a municipality's fiscal circumstances relative to other northern and rural municipalities in the province,and ranges from 0 to 10.A lower MFCI corresponds to relatively positive D4 fiscal circumstances,whereas a higher MFCI corresponds to more challenging fiscal circumstances.For additional information see the 2015 OMPF Technical Guide. D5 Represents the guaranteed level of support the municipality will receive from the Province through the 2015 OMPF.For additional information see the 2015 OMPF Technical Guide. DB 2014 OMPF allocation. Note:Provincial funding and other ongoing provincial support initiatives rounded to multiples of$100. Ontario Ministry of Finance Provincial-Local Finance Division Issued:November 2014 Ontario Municipal Partnership Fund (OMPF) ntario 2015 Transitional Assistance Calculation Insert Municipality of West Elgin 44613 County of Elgin B Supporting Details 1.Sum of 2015 OMPF Grants,Excluding Transitional Assistance $1,663,700 2.2015 Guaranteed Support(Line 132a x Line 82b) $1,789,700 a.2014 OMPF(Line A from 2014 Allocation Notise� ............................................................. $1,833,700 b.2015 Guaranteed Level of Support(Line C} 97.6% 1.2015 OMPF Minimum Guarantee 80.0% 2.Enhancement Based on Northern and Rural Municipal a.rarc.u m s.t.-a n.-c e s I.n-d.a x...........................................17.6% Issued:November 2014 '. `. Ontario Municipal Partnership Fund (OMPF) CA-00"Ontario 2015 Transitional Assistance Calculation Insert Municipality of West Elgin 44613 County of Elgin A Represents the total Transitional Assistance the municipality will receive in 2015. B1 Sum of 2015 Assessment Equalization,Northern Communities,Rural Communities,and Northern and Rural Fiscal Circumstances Grants. B2 Guaranteed amount of funding through the 2015 OMPF. 62a 2014 OMPF allocation. 132b Represents the guaranteed level of support the municipality will receive from the Province through the 2015 OMPF.For additional information see the 2015 OMPF Technical Guide. C1 Reflects the minimum level of support for southern municipalities. C2 Reflects the enhancement to the minimum level of support based on the municipality's northern and rural MFCI. Note.Provincial funding and other ongoing provincial support Initiatives rounded to multiples of$100. Ontario Ministry of finance Provincial-Local Finance Division Issued:November 2014 Ontario Municipal Partnership Fund (OMPF) Ontario 2015 Northern and Rural Municipal Fiscal Circumstances Index Municipality of West Elgin 44813 County of Elgin Ek'j"M _j 'k? 0 "Qj", The northern and rural Municipal Fiscal Circumstances Index(MFCI)measures a municipality's fiscal circumstances relative to other northern and rural municipalities In the province on a scale of 0 to 10.A lower MFCI corresponds to relatively positive fiscal circumstances,whereas a higher MFCI corresponds to more challenging fiscal circumstances. The northern and rural MFCI is determined by six indicators that are classified as either primary or secondary,to reflect their relative importance in determining a municipality's fiscal circumstances. The table below provides a comparison of the indicator values for the Municipality and the median for northern and rural municipalities. B Northern and Rural MFCI-Indicators West Elgin M Median Prima!j Indicators 1.Weighted Assessment per Household ..................................................................................1—........................$1.6171.6.1.2................$24.0,.0.0.0.. .......... 2.Median Household Income $48,082 $61,000 Secondary Indicators 3. ..... Average Annual Chan JnAss sment.�N n !��5109)........................................................ 0.9% ................ . 1.1% .......I........... I........... I ... ....I.. i-..Employment,ffate 58.5% 58.0% ............................................................................................... ............................................................................................................... 5.Ratio I ............................................................................... 190.1% 194.0% .............. of Population Above Low Income Threshold 72.9% Note:A value that is higher than the median corresponds to relatively positive fiscal circumstances,while a value below the median corresponds to more challenging fiscal circumstances. Additional details regarding the calculation of the northern and rural MFCI are provided in the 2015 OMPF Technical Guide,as well as in the customized municipal 2015 Northern and Rural MFCI Workbook, Issued:November 2014 Ontario Municipal Partnership Fund (OMPF) 1'ltcrl 2015 Northern and Rural Municieal Fiscal Circumstances Index Municipality of West Elgin "613 County of Elgin � 's7 i s- ,c'S<!'N � a'�,� .e r n+ � ,r al i `"i^ 'A� )� Tc i l,,,�•'!4 p'thi,c 5 :r �tiKr , �" �r r. � i i' A The municipality's 2015 northern and rural MFCI.Additional details are provided in the municipality's customized 2015 Northern and Rural MFCI Workbook. B1 Refers to the total assessment for a municipality weighted by the tax ratio for each class of property(including payments in lieu of property taxes retained by the municipality)divided by the total number of households. B2 Statistics Canada measure of median income for all private households. 83 Measures the five-year(2009-2014)average annuai change in a municipality's assessment,for example as a result of new construction,excluding the impact of reassessment. 64 Statistics Canada measure of number of employed persons,divided by persons aged 15 and over, Statistics Canada measure of working age population,divided by youth(aged 14 and under)and senior population(aged 65 and BS over). Reflects the Statistics Canada measure of the population in private households above the low income threshold for Ontario, B6 compared to the total population in private households. Ontario Ministry of Finance Provincial-Local Finance Division issued:November 2014 X. Ontario Municipal Partnership Fund (OMPF) Ontario 2015 Upload Notice Insert County of Elgin 44000 1.Ontado.Drug Benefits.,,,..................................................................................... .................. ................................... ........... ............ 3.Onta,.r.l'o D..'j.s..'a..!ftSupp Component $1,392,900 4.Ontario works-Benefits Component Works..Administration:.......... ............................ ..................................................................................................................MEAN. ............Ontario................ ...... Component ................................... ........................................................................... The removal of these costs off the property tax base benefits all taxpayers within the County of Elgin,including those residing in the Municipality of West Elgin. Issued:November 2014 Ontario Municipal Partnership Fund (OMPF) Cr�bntario 2015 Upload Notice Insert County of Elgin 44000 A Estimated 2015 municipal benefit resulting from the provincial upload of social assistance benefit programs and court security and prisoner transportation(CSPT)costs. Note:Provincial funding and other ongoing provincial support initiatives rounded to multiples of$100. Ontario Minis"of Finance Provincial-Local Finance Division Issued: November 2014 Scott Gawle From: Western Ontario Wardens' Caucus <info=wowc,ca @mai125.wdc03.rsgsv.net> on behalf of Western Ontario Wardens'Caucus <info @wowc.ca> Sent: November-21-14 9:30 AM To: =?utf-g?Q??= Subject: Grey Bruce Health Services Pledges$10,000 in Support of SWIFT Initiative Western Ontario Warden's Caucus Inc. SWIFT Network Newsletter View this email in your browser Facebook Twitter Website Greyr Bruce Health Services $10,000 i n Support of Pledges SWIFT Initiative Grey Bruce Health Services has pledged support for the SWIFT initiative, contributing $10,000 in funding for the project that will build an ultra-high-speed fibre-optic broadband network throughout Southwestern Ontario. "As a health care provider in the Grey-Bruce region, we believe the SWIFT project is critical to our region's economic vitality and social well-being," said Grey Bruce Health Services President and CEO Lance Thurston. "Our current connectivity is limited, which limits our ability to take advantages of the opportunities offered by modern technology. The successful implementation of the SWIFT project would support innovation in the delivery of local health care, increase community access to online services for healthcare and help us sustain a quality and balanced work life for our staff." "We're extremely pleased to have the support of Grey-Bruce Health Services," said SWIFT Initiative Chair Duncan McKinlay. "Health care service providers are critical users of broadband technology and vital pillars of our communities, so the support of partners like Grey-Bruce Health Services is a great indicator of the importance and impact of what the SWIFT project will accomplish." The SWIFT Initiative is based on the principle that everyone in Western Ontario deserves access to high-speed internet, regardless of the size of their community, their age, education, or where they work. Under the leadership of the Western Ontario Wardens' Caucus, SWIFT will create an affordable, open-access, ultra- high-speed fibre-optic regional broadband network for everyone in Western Ontario. For more information about the SWIFT project, please visit swiftnetwork.ca or contact Geoff Hogan, SWIFT Initiative Staff Lead, at geoff.hogan @ grey.ca or 519- 376-2277. Share Tweet Forward z Twitter VVebsite SWIFT is a project initiated by the Western Ontario Wardens'Caucus WOWG , in partnership with The Southwest Economic Alliance(SWEA)to build an ultra high-speed fibre optic regional broadband network for everyone in Western Ontario. www.swiftnetwork.ca unsubscribe from this list update subscription preferences From: Luke, Vicki (OMAFRA) [mailto:Vicki.Luke @onta_rio.ca] Sent: November-24-14 10:48 AM �- To: Luke, Vicki (OMAFRA) Cc: Luke, Vicki (OMAFRA) Subject: Local Food Fund Re-opened Today Hello; The Local Food Fund has been re-opened and applications will now be accepted starting today, November 24, 2014 at 9 am with a deadline of 11:59 pm on January 16, 2015. Following a successful launch and high interest in the Local Food Fund, the program was temporarily paused on July 1, 2014, while the ministry undertook a review of the fund's design. The review provided an opportunity to look at ways to improve the fund's objectives and make any necessary adjustments needed to best target and support Ontario's local food initiatives. In the first year alone, the ministry received more than 300 applications, totalling over $60 million in funding requests. To date, five intakes have been completed and 112 projects have been approved, representing a provincial commitment of more than $16.6 million. This intake is for projects that can begin April 1, 2015 and be completed by December 31, 2015, given the timeline of the current Local Food Fund program. Cost incurred after December 31, 2015 will be deemed ineligible. As a result of the review, a funding cap will be implemented for `for profit' businesses. For-profit businesses will now be able to apply for a maximum of 50 per cent funding, however they are encouraged to apply for less. This change aligns with other provincial funding programs. For more information on the Local Food Fund, follow the link below: r httr)://www.omafra.gov.on.ca/enalish/aboutllocal food fund.htm Please feel free to share this email with anyone else who you think may be interested. If you have any questions, do not hesitate to contact me. Vicki Luke, Agriculture and Rural Economic Development Advisor, Regional Economic Development Branch, Ministry of Agriculture, Food and Rural Affairs 667 Exeter Road London, ON N6E 1 L3 519-873-4083 (office) 519-873-4062 (fax) www,on tario.ca/o mafra