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January 8, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JANUARY 8, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ----------------------------------------------------------------------------------------.................... DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A15) *December 4, 2014 Inaugural Meeting *December 18, 2014 Council *December 18, 2014 Public Meeting -- Zoning Amendment (Dieker) BUSINESS ARISING FROM MINUTES DELEGATIONS 1:30 p.m. St. Thomas — Elgin Local Immigration Partnership 2:00 p.m. Court of Revision —Zegers Drain REPORTS (C1-C10) 1. ROADS a) *Monthly Report b) `Report— STOP sign on Second Street in Rodney 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report January 8, 2015 ............. Page 2 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING - a) *Monthly Report b) *2014 Year End Report 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) Livestock Claim - Campbell 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (D1 — D14) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Thames Valley District School Board — Surplus Space Available for Co- operative Undertaking; 2.* Township of Algonquin Highlands — policing costs in unorganized townships; 3.* Elgin St. Thomas Public Helath — 2014 Nutritious Food Basket; 4.* London District Catholic School Board — Notice — Facility Partnership Opportunity; 5.* Elgin County— copy of correspondence to Minister of Education — new process for school closures; 6.* Doug Gunn — Police Services Board; 7.* Source Water Protection Committee — notice of Amended Proposed Source Protection Plan; 8.* Cactus, Cattles and Cowboys Committee -- building of a regulation sand ring at the fairgrounds; 9.* County of Elgin — copy of correspondence to Industry Canada -federal census; 10.* Lower Thames Valley Conservation Authority — Fee Policy & Schedules; January 8, 2015 ............. Page 3 RECOMMENDED TO ACCEPT & FILE: 11. AMO • Watch file — November 27, 2014; • Watch file— December 4, 2014; • Watch File - December 11, 2014; • Blue Box Arbitration Decision Made; • Update on Bill 8, Accountability and Transparency Measures; • Blue Box Arbitration Decision —Analysis and Next Steps; • Highlights of the November 2014 Board Meeting; • Bill 8, Accountability and Transparency Measures Update; 12. Elgin OPP — Supporting the positive actions of young people; 13. Ministry of Citizenship, Immigration and International Trade - Ontario's Volunteer Recognition Program 2015; 14. Ontario Heritage Trust— Doors Open Program 2015 BY-LAWS: By-law No. 2015-01 Borrowing By-law By-law No. 2015-02 Amend Agreement with Stewardship Ontario (Household Hazardous Waste Program) By-law No. 2015-03 Stop sign — Second Street MINUTES (E) NOTICE OF MOTION (F1) Moved by Bodnar That Council direct staff to prepare a council policy that if a councillor is signed up for a meeting or convention and does not attend other than for illness, that councillor pays the fees for these sessions. January 8, 2015 ............. Page 4 OTHER BUSINESS (G1 —G4) 1. OGRAIROMA—delegation requests 2.* Elgin County— Municipal Councillor Training 3. Council announcements 4. Closed session • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: January 19, 2015 West Elgin Community Health Centre — strategic planning exercise, 7:00 p.m. January 20, 2015 AMCTO Municipal Governance Training — Malahide Community Place, 9:30 a.m. January 22, 2015 Council January 23-24, 2015 AMO Councillor Training, London Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Cleric. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 4,2014 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman, Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Lee Gosnell Road Superintendent Jeff Slater Recreation Superintendent Heather James Planner The Administrator/Treasurer opened the sixth Inaugural Session of the Municipality of West Elgin at 11:00 a.m. and welcomed everyone to the first meeting of the newly elected members of the Council of the Municipality of West Elgin. He advised that the first item on the agenda was the Declaration of Office. SUBJECT: DECLARATION OF OFFICE AND OATH OF ALLEGIANCE All members of Council made their Declarations of Office. SUBJECT: INAUGURAL BLESSING Reverend Robert Shaw gave the inaugural blessing and a brief inspirational blessing. SUBJECT: COUNCILLOR REMARKS Deputy Mayor Bodnar thanked family and friends for their support in the past 11 years. She thanked administration staff for their patience and is appreciative of the hard work of all staff. Council has challenges with working with less grants. Council needs to looks at the Streetscape and Community Improvement Plans to go forward. Seaside is a reality. We should be proud of our community. Councillor Leatham thanked staff for their hard work. As a Council we need to work as a team to achieve positive results for community. Councillor Wolf is looking forward to working with new faces and renewing with other. He is thankful to be involved in this capacity. Councillor Seman thanks his family,the voters and Barbara for their support. We need to pull together for the community. Mayor Wiehle stated it was an honour and privilege to serve as Mayor. He thanked his father for instilling in him a sense of duty. He has high hopes Council will make good decisions. Challenges are opportunities. Our staff are great. Senior staff were introduced. A— a December 4, 2014 .....Page 2 of 2 SUBJECT: COMMITTEE APPOINTMENTS RES. NO. 1 Moved by Leatham Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin approves the following committee appointments to commence December 1,2014 until December 31, 2015 Tri County Water Board—Mayor, Deputy Mayor, Councillors Leatham and Wolf, Councillor Seman alternate Four Counties Transit—Mayor, Councillor Seman DISPOSITION: Carried SUBJECT: TRAINING SESSION RES. NO. 2 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session for the following reasons: 1. The meeting is held for the purpose of educating or training the members 2. At the meeting, no member will discuss or otherwise deal with any matter in a way that materially advances the business or decision-making of the Council. (M.A.s239(3.1) DISPOSITION: Carried RES. NO. 3 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. DISPOSITION: Carried The Mayor reported that staff presented a training session for Council. SUBJECT: ADJOURNMENT RES. NO.4 Moved by Bodnar Seconded by Miller RESOLVED that this Inaugural Meeting of Council adjourn at 3:40 p.m.to meet again on December 18th, 2014, DISPOSITION: Carried These minutes were adopted on the 81h day of January, 2015. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS DECEMBER 18, 2014 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,AdministratorTFreasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent Heather James, Planner CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for December 18'h,2014 as printed and circulated with the following addition: • Correction to Public Meeting shown on agenda as 11:30 a.m.—should be 9:30 a.m., notice mailed showed 9:30 a.m. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO.2 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: November 27,2014 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES RES. NO. 3 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre on Wednesday, October 28, 2015 from 12:00 to 9:00 p.m.for the Fall Family Fun Night. DISPOSITION: Carried Council recessed to hold a public meeting on a rezoning application and resumed their meeting thereafter. December 18, 2014 .....Page 2 of 11 DELEGATION 1:30 p.m. Wendi Dupuis--Blue Flag Accreditation Ms. Dupuis reported that the deadline to submit the application for accreditation for Blue Flag beach is January 23`d. Port Glasgow beach is an approved candidate beach. She is suggesting a community committee be set up to complete the application. The Yacht Club is applying to be a blue flag marina, of - which there are only 4 in Canada. Once Port Glasgow becomes a Blue Flag beach a permanent committee has to be set up. One aspect of the designation is environment education, perhaps the Nature Club could help. RES. NO.4 Moved by Bodnar Seconded by Wolf RESOLVED that Council set up an Ad Hoc Committee to submit application for Blue Flag Accreditation; representation as follows: Council(2)-Leatham, Seman Clerk, Recreation Superintendent Port Glasgow Yacht Club--2 West Elgin Nature Club-1 Member at large(1)-Wendi Dupuis To meet on January 5, 2015 at 1:30 p.m. DISPOSITION: Carried REPORTS 1. ROADS a] Monthly Report RES, N0. 5 Moved by Wolf Seconded by Leatham RESOLVED that the November 2014 Roads Report be received. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT a)Monthly Report RES. NO. B Moved by Leatham Seconded by Bodnar RESOLVED that the Recreation Report dated December 18, 2014 be received. DISPOSITION: Carried b)Report--Smoking In and Around Parks RES. NO. 7 Moved by Wolf Seconded by Seman RESOLVED that the report from the Recreation Superintendent re: Smoking In and Around Parks be received. DISPOSITION: Carried December 18, 2014 .....Page 3 of 11 3.WATER DISTRIBUTION SYSTEM a Report—Drinking Water Works Permit RES. NO. 8 Moved by Seman Seconded by Wolf RESOLVED that the Draft Drinking Water Works Permit for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING a)Monthly Report RES. NO. 9 Moved by Leatham Seconded by Wolf RESOLVED that the Building Report for November 2014 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a)Monthly Report RES. NO. 10 Moved by Bodnar Seconded by Seman RESOLVED that the By-law Enforcement Report for November 2014 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report—Insurance Renewal RES, NO. 11 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Administrator/Treasurer re: Insurance Renewal be received; AND that Council accept the Insurance Renewal from Frank Cowan Company Limited for the 2015 period for a premium of $165,730.00; AND the Municipality of West Elgin continue to lobby the government for Municipal Liability Reform. DISPOSITION: Carried b) Report—Extension of garbage collection contract RES, NO. 12 Moved by Seman Seconded by Leatham RESOLVED that the report from the Clerk re: Extension of garbage collection contract be received; AND that the necessary by-law be brought forward to authorize the signing of an agreement with Aubertin's Disposal. DISPOSITION: Carried December 18, 2014 .....Page 4 of 11 c) Report-Fees for Fire Inspections RES. NO. 13 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Clerk re: Fees for fire inspections be received; AND that the necessary by-law be brought forward to amend By- law No.2005-71. DISPOSITION: Carried d) Report—Unemployment Insurance Premiums RES. NO. 14 Moved by Wolf Seconded by Seman RESOLVED that the report from the Deputy Treasurer re: Unemployment Insurance Premiums be received; AND that Council approves the sharing of the employment insurance premiums with full time employees in the total amount of $1,500.00. DISPOSITION: Carried e) Report—Assessment Mana ement RES. NO. 15 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Administrator/Treasurer re: Asset Management Plan Revised be received; AND that Council approves the Revised Asset Management Plan; AND that the Revised Plan be posted on the municipal website. DISPOSITION: Carried f) Report-Port Glasgow Trailer Park Review Committee RES, N0. 16 Moved by Leatham Seconded by Wolf RESOLVED that the report from the AdministratorfTreasurer re: Port Glasgow Trailer Park Review Committee be received; AND that Council approves the establishment of an Ad Hoc Committee for the Port Glasgow Trailer Park; AND that the Committee report back to Council on February 12, 2015. DISPOSITION: Carried 9. PLANNING a) Report—Zoning By-jaw Amendment—12538 Graham Road (Dieker) RES. NO. 17 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Planner re: Zoning By-law Amendment—Part of Lot 19, Concession 7(Dieker) be received. DISPOSITION: Carried December 18, 2014 .....Page 5 of 11 o b) Report-Site Plan Agreement—265 Graham Road Res. NO. 18 Moved by Wolf Seconded by Seman RESOLVED that the report from the Planner re: Site Plan Agreement—265 Graham Road be received; AND that the deposit be released once all conditions have been fulfilled. DISPOSITION: Carried 10.ACCOUNTS RES. NO. 19 Moved by Leatham Seconded by Wolf RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#12 amounting to $1,344,166.38 in settlement of General, Road,Water, and Arena Accounts(including cheques#18410-18504). DISPOSITION: Carried CORRESPONDENCE 1. Elgin County—Nominations to Elgin County Land Division Committee RES, NO. 20 Moved by Bodnar Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin hereby appoints Graham Warwick to the Elgin County Land Division Committee. DISPOSITION: Carried 2. Matthew Robinson—Athletica GamePlex®proposal 3. Minister Responsible for Seniors Affairs—Age-Friendly Community Grant Program 4. Ministry of Health and Long Term—re: delegation at AMO conference 5. Township of Peale—Council Resolution: Canada Post elimination of home to home postal services 6. AMO—Nominations for 2014-2016 AMO Board of Directors 7. Elgin St.Thomas Public Health—Smoke-Free Ontario Act Regulatory Amendments B. Jesse Sojak-GWS Tube Forming Solutions®INC: re: Rural Internet Service 9. Elgin Group Police Services Board--Appointments to the Elgin Group Police Services Board RES. NO. 21 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin hereby supports the appointment of Doug Gunn to the Elgin Group Police Services Board to represent Municipality of West Elgin, December 18, 2014 .....Page 6 of 11 RES. NO. 21 cont'd Municipality of Dutton Dunwich and Township of Southwold from January 1, 2015 to June 30, 2015. DISPOSITION: Carried 10. AMO • Watch file—November 27, 2014 • Watch file—December 4,2014 • Watch File- December 11, 2014 • Blue Box Arbitration Decision Made • Update on Bill 8,Accountability and Transparency Measures • Blue Box Arbitration Decision—Analysis and Next Steps • Highlights of the November 2014 Board Meeting • Bill 8,Accountability and Transparency Measures Update 10. Elgin OPP—Supporting the positive actions of young people 11. Ministry of Citizenship, Immigration and International Trade-Ontario's Volunteer Recognition Program 2015 13, Ontario Heritage Trust—Doors Open Program 2095 RES, NO.22 Moved by Leatham Seconded by Wolf RESOLVED that the above correspondence items numbered 2, 3, 4, 5, 6, 7, 8, 10-13 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2014-78—Zone Amendment-Dieker RES. NO. 23 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to amend Township of Aldborough Zoning By-law No. 90-50,to change the zoning of lands in Part of Lot 19, Concession 7,from the Agricultural (Al)Zone to the Special Agricultural (A2)Zone and to the'site-specific'Agricultural(A1-100)Zone, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Seman Seconded by Bodnar RESOLVED that a by-law to amend The Township of Aldborough Zoning By-law No. 90-50 to change the zoning of lands in Part of Lot 19, Concession 7,from the Agricultural (Al)Zone to Special Agricultural(A2)Zone and to the'site-specific'Agricultural(A1-100) Zone, shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2014-78—Zone Amendment —Dieker DISPOSITION: Carried 2. By-Law No. 2014-79—Council Tax Free Allowance RES. NO. 25 Moved by Leatham Seconded by Waif December 18, 2014 .....Page 7 of 11 RES. NO. 25 cont'd RESOLVED that the mover be granted leave to introduce a By-Law to authorize a tax free allowance for Council and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.26 Moved by Wolf Seconded by Leatham - RESOLVED that a By-law to authorize a tax free allowance for Council be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-79—Council tax free allowance DISPOSITION: Carried 3. By-law No. 2014-80—Amend Fees&Charaues—Fire RES. NO, 27 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to amend By-law No.2005-71, a by-law to establish various fees and tariffs for services provided by the Fire Department and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 28 Moved by Leatham Seconded by Seman RESOLVED that a By-law to amend By-law No. 2005-71, a By-Law to establish various fees and tariffs for services provided by the Fire Department be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-80—Amend Fees& Charges--Fire DISPOSITION: Carried 4. By-law No. 2014-81 —Zegers Drain RES. NO.29 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to provide for a drainage works in the Municipality of West Elgin, in the County of Elgin to be called and known as the Zegers Drain and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried 5. By-law No. 2014-82—Agreement-Community Infrastructure Fund RES. NO. 30 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario, as represented by the Minister of Agriculture Food & Rural Affairs for Community Infrastructure Fund and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried December 18, 2014 .....Page 8 of 11 RES. NO. 31 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario, as represented by the Minister of Agriculture Food & Rural Affairs for Community Infrastructure Fund be now read a third time and finally passed,signed, sealed and numbered - By-law Number 2014-82--Agreement -CIF DISPOSITION: Carried 6. By-law No. 2014-85—Debenture By-law RES. NO. 32 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to debenture various municipal drains and waterlines in the Municipality of West Elgin and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 33 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to debenture various municipal drains and waterlines in the Municipality of West Elgin be now read a third time and finally passed,signed, sealed and numbered By-law Number 2014-85—Debenture By-law. DISPOSITION: Carried 7. By-law No. 2014-86-Agreement—Aubertin's Disoosal RES. NO. 34 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Aubertin's Disposal for waste collection services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES, NO. 35 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Aubertin's Disposal for waste collection services be now read a third time and finally passed, signed,sealed and numbered By-law Number 2014- 86—Agreement -Aubertin's Disposal DISPOSITION: Carried 8. By-law No. 2014-87—Drain Maintenance RES. NO. 36 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to provide for maintenance of municipal drains and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried December 18, 2014 .....Page 9 of 11 RES. NO. 37 Moved by Bodnar Seconded by Wolf RESOLVED that a By-law to provide for maintenance of municipal drains be now read a third time and finally passed, signed, sealed and numbered By-law Number 2014-87-Drain Maintenance. DISPOSITION: Carried MINUTES - NOTICE OF MOTION Moved by Bodnar That Council direct staff to prepare a council policy that if a councillor is signed up for a meeting or convention and does not attend other than for illness,that councillor pays the fees for these sessions. OTHER BUSINESS 1. Committee Appointments RES, NO, 38 Moved by Seman Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin approves the following committee appointments to commence December 1, 2014 until December 31, 2015 West Elgin Recreation Wolf, Seman West Lorne/Rodney Fire Departments Wolf/Leatham 1 for each West Elgin Arena Board Wolf, Seman Tri County Water Board Wiehle, Bodnar,Wolf, Leatham Seman alternate Community Policing Seman, Leatham LTVCA Wolf Marina Board Wlehle, Bodnar Parent-Child Resource Centre Leatham Chamber of Commerce Bodnar,Wolf Four Counties Transit Wiehle, Seman Fair Board Wiehle MPoWER Bodnar Cactus Cattle&Cowboys Bodnar West Lorne Heritage Homes Wiehle WECHC Board Leatham Elder Care Strate WECHC) Bodnar AD HOC COMMITTEES Participation for which mileage only is p aid for attendance: Small Schools Coalition 1 Rural Bodnar Schools Healthy Communities Partnership Bodnar Economic Development Wiehle Port Glasgow Trailer Park Wiehle, Leatham, Seman alternate Rodney Town Hall Wiehle, Seman Healthy Beginning/Heathy Life Leatham Committee DISPOSITION: Carried December 18, 2014 .....Page 10 of 11 2. Delegation Requests—OGRA/ROMA convention Deadline is January 16th, discuss at January 8th meeting. 3. AMO Councillor Training The Deputy Mayor, Councillors Seman,Wolf and Leatham will attend the January 23`d and 24th sessions in London. 4. Scheduling of Visioning Exercise The Mayor noted that this exercise will provide goals and objectives in the short and long term for council and will provide direction to staff. This item will be added to the January 22nd agenda. 5. Council Announcements • Other than the asset management sessions,the sessions at the MMAH conference on December 12th were not informative,speakers were good • New process being proposed for school closures by province CLOSED SESSION RES. NO.39 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A. s.239(2)(b) • A proposed or pending acquisition of disposition of land (M.A. s.239(2)(c) DISPOSITION: Carried RES. NO.40 Moved by Seaman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that a part-time Drainage Superintendent has been hired. An agreement has been reached with the Port Glasgow Yacht Club releasing their first right of refusal to the surplus lands along Havens Lake Road. The next step is the passing of the road closure by-law which is scheduled for January 8th, 2015 at 2:30 p.m. BY-LAWS 9. By-!law No.2014-84—Agreement—Port Glasgow Yacht Club RES. NO.41 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an amending agreement between the Municipality of West Elgin and Port Glasgow Yacht Club and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried December 18, 2014 .....Page 11 of 11 { 3 RES. NO.42 Moved by Seman Seconded by Leatham RESOLVED that a By-law to authorize the execution of an amending agreement between the Municipality of West Elgin and Port Glasgow Yacht Club be now read a third time and finally passed, signed,sealed and numbered By-law Number 2014-84- Agreement-Port Glasgow Yacht Club DISPOSITION: Carried - 10.By-law No.-2014-88-Appoint Drainage Superintendent RES. NO.43 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to appoint a Drainage Superintendent and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.44 Moved by Leatham Seconded by Seman RESOLVED that a By-law to appoint a Drainage Superindent be now read a third time and finally passed,signed, sealed and numbered By-law Number 2014-88-Appoint Drainage Superintendent DISPOSITION: Carried CONFIRMING BY-LAW RES. NO.45 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on December 18th 2014 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES, NO.46 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on December 18th, 2014 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2014- 89- Confirming By-law December 18 2014 DISPOSITION: Carried ADJOURNMENT RES, NO.47 Moved by Seman Seconded by Bodnar RESOLVED that this Regular Meeting of Council shall adjourn at 2:40 p.m.to meet again on January 8,2015. DISPOSITION: Carried These minutes were adopted on the 8th day of January, 2015, Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING - WEST ELGIN COUNCIL CHAMBERS DECEMBER 18,2014 MEMBERS PRESENT; Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors:Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Heather James Planner SUBJECT: REZONING—LOT 19,CONCESSION 7(DIEKER) Also in attendance: Henk&Ans Dieker, Ruth Leatham The Mayor called the meeting to order at 9:35 a.m.The Clerk informed those present that notice of this meeting had been given under Section 34(12)of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objections. The Planner gave a summary of the proposed amendment as follows: The proposed amendment would amend the Agricultural (Al) and Special Agricultural (A2) Zones as it applies to lands situated on the east side of Graham Road, north of Highway 401 in the Township of Aldborough.The re-zoning would permit the severance of dwelling surplus to a farming operation and would prohibit the construction of any new residential buildings and/or structures on the balance of the farm parcel. The lands are legally described as North Part of Lot 19, Concession 7. The lands to be severed, a non farm residential lot with a surplus farm dwelling will be rezoned from Agricultural (Al) Zone to Special Agricultural (A2) zone. The lands to be severed will have an area of 0.825 hectare (2.0 acre) and a frontage of 75.27 metres (246.96 feet) on Graham Road. The parcel contains a single detached dwelling and workshop used for personal uses. The location of the property is shown on the attached Key Map. The lands to be retained, a farm parcel will be rezoned from Agricultural (Al) Zone to 'site-specific' Agricultural (A1-100) Zone. The lands to be retained will have an area of 34.4 hectare(85.0 acre)and a frontage of 355.0 metres(1,164.7 feet)on Graham Road. The parcel is vacant.The location of the property is shown on the attached Key Map. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan.Agricultural uses and non-farm residential uses are permitted. December 18114...Pg. 2 of 2 SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Bodnar Seconded by Seman RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 19, Concession 7(Dieker)be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 8t"day of January, 2015. MAYOR CLERK I V ry The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: January 8, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for December, 2014 DISCUSSION: 1. Weather conditions in December proved to be much better than the month before. Spot salting was required once due to frost, but all in all, road conditions remained favourable through the holiday season and into 2015. 2. Winter shift for public works operators began on December 1St. This includes an early morning shift starting at 3am as well as an afternoon shift, which finishes at 10:30pm (in addition to the regular day shift). This schedule provides excellent coverage for monitoring weather and road conditions 3. Crews took advantage of mild air early in the month to work on drain repairs and re-hab operations at Kearns pit. 4. Annual sign reflectivity checks are being completed by the afternoon shift operator when weather permits. These must be completed at night, when the signs are dry. 5. Removal of dead trees began on county roads late in the month. Frost in the ground is beneficial to avoid marking lawns and ditches during cutting operations. Dead and fallen tree removal will be the main operation for crews over the next few months (weather pending). Respectfully Submitted, Reviewed by: Lee Gosnell c3 Gawley, CPA, CGA Public Works Superintendent Administrator/Treasurer Attachments None i� OF y .PVryq `( 3 2 � � a`Q '1999' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: January 8, 2014 SUBJECT: STOP sign on Second Street in Rodney RECOMMENDATION: THAT Council approves the installation of a STOP sign on Second Street in Rodney, at the intersection of Second Street and Harper Street. INTRODUCTION: Upon review of regulatory signage in Rodney, it was determined that the 3-way intersection of Second and Harper was uncontrolled (lack of STOP or YIELD signage). DISCUSSION: The purpose of the STOP sign is to clearly assign right-of-way between vehicles approaching an intersection from different directions. The STOP sign requires the driver to stop the vehicle before entering the intersection, yield to any traffic in or approaching the intersection and then proceed when safe to do so. Although this area is mainly residential and posted speeds are low, a STOP sign will assist in the allocation of right-of way to traffic travelling on Harper Street through this intersection. Respectfully Submitted, Reviewed by, Lee Gosnell Sco Gawley, CP , CGA Public Works Superintendent Administrator/Tr asurer Attachments (STOP sign installation layout) S+a P Sign n Harper 5+. STOP sign v V 3? iy OF 4 uv4ke �i 4 ^ U s� Un The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: RECREATION SUPERINTENDENT JEFF SLATER DATE: January 8 2015 SUBJECT: MONTHLY REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: 1. The arena is operating with few mechanical problems, and ice use is on the increase. 2. On Monday January 5 2015 the newly established Blue Flag Beach Committee met to discuss the Blue Flag Application. The consensus of the Committee was to complete the application and submit the application to the Blue Flag (Environmental Defence), The Recreation Superintendent Jeff Slater and Clerk Norma Bryant are to complete the application and submit it. On Tuesday January 6 2015, Recreation Staff walked the beach area where the Municipality owns approximately 1100 feet of water frontage at the Port Glasgow beach. Surprisingly this is a much larger area than was first anticipated, and in fact is a much larger area than the Municipality has been maintaining. Respectfully Submitted, Reviewed by: Jeff Slater cott Gawle , , A, CG Recreation Superintendent Administrator/treasurer v 4PUNB Y� b =T v U m n 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: January 8, 2014 SUBJECT: DECEMBER BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for December, 2014 No. of Permits Issued for Month of 2014 2013 December SFD New/Additions/Reno Units Demolitions Storage New/Additions Buildings Demolitions Garages/ New 1 Car Ports Demolitions Farm New/Additions Buildings Demolitions Other New Demolitions Septic Permits 2 Renovations Estimated Value for Month of December $ 00.00 $ 116,000.00 Permit Revenue for Month of December $ 00.00 $ 1,677.20 No. of Permits issued for year to date 2014 2013 SFD New/Additions/Reno 25 21 Units Demolitions 1 5 Storage New/Additions 3 8 Buildings Demolitions 1 Garages/ New 10 5 _ Car Ports Demolitions Farm New/Additions 14 15 Buildings Demolitions Other New/Additions 5 10 Demolitions 3 2 Septic Permits 9 10 Renovations 12 Estimated Value for Year $ 3,410,84.00 $ 3,680,319.00 Permit Revenue for Year $ 21,128.48 $ 28,033.42 DISCUSSION: Inspections completed as requested and in accordance with Act. Respectfully Submi d Reviewed by: Jo Nooren Cott Gawley, C.G eputy Chief Building Of Administrator/Tre surer MUNICIPALITY OF WEST ELGIN YEARLY REPORT TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: January 8, 2015 RE: YEAR—END BUILDING REPORT - 2014 Below is a summary showing the number of permits, number of houses, number of septic permits and value of construction for the past 10 years. # # $ VALUE YEAR PERMITS HOUSES SEPTIC CONSTRUCTION 2005 80 11 1 $ 5,3149512.00 2006 69 9 13 $ 6,734,238.59 2007 115 14 23 + 16 Apts. $ 79297,318.86 2008 87 6 20 $ 45428,894.00 2009 76 3 12 $2,376,1 89.00 2010 68 3 12 $6,494,012.00 2011 69 3 13 $2,809,965.00 2012 59 1 7 $1,861,590.00 2013 72 6 10 $ 396805319.00 2014 77 1 9 $ 311410,084.00 10 Year 772 57 + 16 apts 120 $449 4069122.45 Totals 0:Ireportsl2 014.bldg.reportslYearly.report.2014.doc i MNo ",LmmLallra'Ell Wit, Director of.Education and Secretary 2014 December 9 '\ (p � -(.d✓ N}i11iiIPALbTY Ott !r'I/J �iEC�i3tP� Municipality of West Elgin d 22413 Hoskins Line G�� ' .Rodney,ON ;66-K& / NOL 2C0 Dear-Sir/Madam — C'#' Re: Thames Valley District Spool Board(the"Board").-Surplus Space Available for Co-operative Undertaking The Board has.identified the.spaces listed in Schedule A attached, in its facilities also.listed in Schedule A attached, as being surplus to its current needs (such spaces being hereinafter. referred to individually as an "Available Space", or collectively as "Available Spaces"). In accordance with the Board's Encouraging Facility Partnerships Policy(the"Policy"), Which. the Board developed in response to the Ministry of Education's Facility .Partnership Guideline, the Board is . prepared to explore the. possibility of co-operative arrangements for such additional Available Spaces with appropriate interested parties. Recipients of this letter'should,note that any such co-operative arrangement will be subject to the Policy and its related procedure(the "Procedure"). Without limiting the requirements of the Policy and Procedure, it should be noted that any such co-operative.arrangement would.be subject to the following: (a) any party(the"Third Party") interested in such a co-operative arrangement agreeing to be bound by and to. observe all of the policies and procedures of the Board;generally; (b) the Board being satisfied that the co-operative arrangement would not compromise student safety; (c) the Board being satisfied that the co-operative arrangement is compatible with the Board's student programming at the respective Available Space; (d) the third Party agreeing to pay,and satisfy any costs involved in any renovations or modifications which might need to be made to the Available Space, and any contiguous areas,for purposes of such co-operative arrangement.The Board will also want to be satisfied that the'Third Party has the financial ability to sustain its ongoing operations in the Available Space. Furthermore, it should be understood that the Board•shall have no obligations whatsoever to agree to or permit any renovations or modifications to'any Available Space and,to the extent that the Board agrees to any renovation or modification of any Available Space,the Board will control and oversee all aspects thereof; (e) any co-operative arrangement shall provide for the reimbursement of the Board for its operating and facility costs in respect of the Available Space; (f) the Board's being satisfied, in its absolute discretion,that the Third Party is suitable for purposes of entering into a co-operative arrangement with; Thames Valley District School Board - Organizational Support Services- Business 1250 Dundas Street, P.O.Box 5888, London,Ontario N6A 51.1 Tel:519-457-2000 fax:519-452-2254 website:www.tvdsb.ca We build each student's tomorrow, every day. (g) the Board's being satisfied, in its absolute discretion, that the Third Party is able to acquire and maintain appropriate insurance coverage in respect of its use of the Available Space; (h) the Board and the Third Party entering into an appropriate agreement for the contemplated arrangement, in form and substance acceptable to the Board;and (i) the Board being satisfied that the proposed undertaking of the Third Party shall be in compliance with all applicable laws,including,without limitation, municipal zoning and other by-laws. Recipients of this letter should understand that in selecting a Third Party to enter into a co-operative arrangement(to the extent the Board is prepared to- do so), the Board, will give priority to Third Parties that advance co-operative arrangements which the Board determines provide the greatest overall benefit to its students. The Board's decisions in this regard shall be determinative and the Director of Education shall have absolute discretion to determine the eligibility of any interested Third Party. To the extent that you may be interested in exploring whether a co-operative arrangement can be achieved in respect of one or more of the Available Spaces, please submit an application to the Board's Director of Education at the following address: Thames Valley District School Board 1250 Dundas Street East P.O. Box 5588 London, Ontario N6A 51-1 Attention:Director of Education Your application should detaiLthe various aspects of your proposed arrangement, together with your views as to why such arrangement is compatible with the Policy-and is otherwise of value.to the Board,its staff and students. Sincerely, Judy Berkin Business Services Officer Thames Valley District School Board Encl. r Schedule A West Elgin S.S., 139 Graham Street, West Lorne NOL 2130 The To rn i p of Alganqv;i H RESOLUTION. 11 Dec 2014 Mahon No.. Moved by: :Seconded icy,;, WHEREAS the Townshi of Alganquih:Aighlands is 1.n receipt of the new OPP Billing Mpdef-whIch Will see invoices split between base costs and calls for service an-an approximate 60140 split; AND W'. HEREAS all xnun cipaiitie.s will;pay the same base cost per property, which is estimated at $20100 per t?roperty, AND WHEREAS the r�ewmodel:receiued Cabinet approval:on August 1'6, 2014 and will commence on Janutary 1l, 20 It,to be plased'in overe years; AND VIMEREAS the.Pro lnce,is curre,ritly responsible for policing'c.asts associated with unorganized townships, AND WHEREAS th'e Munidkpaiity of Kiillarneyhas passed a resolution re uest9ng the Pravinee iMplement a;billing method for those properties located i in unorganized:townships; NQW THEREFORE l`i' BE RESOLVED THAT fhe Cauncil,df.the'Townsll p of Algornqu n Hi.ghlands does hereby'endarse.the:'rescluti'on passed by:the Municipality of Kiilarriey and requests the Province irrEpiemenf a;biiiing method for tha'se'prapertl6s1h'uhofganized fawnsl�ips those properties contribute-to their fair share.of policing costs,, AN D l=UR1'FIER THAT a copy.:oi this resolu#lon .e forwarded to#hePremle of Ontario,the Mmtsterof CommuriityS'afety:ane Cor.rectiohal Services,th.e.Minis try ofFinanc%,AMO; MPP Laurie Scott=aid all municipalities serviced by the:'OPP: IF TRUE k ��lt$rlds Reeve Carol Moffatt Yea Nay Township Of Igar;cip X19 Deputy`Reeve.Liz Dartielsen `'lea Nay j7, 0,5) 489-2379 CouncIllor U$s t&try Yea Nay Councillor Marlene Kyle Yea Nay: Councillor Brian Lynch Yea Nay Carried r! Defeated r Deferr d Reeve Carol Moffatt Clerk Dawn Newliook ; LG I Vii. ST. THOMAS December 16, 2014 DEC 19 2014 Dear Mayor Wiehle & Council Members, Re: 2014 Nutritious Food Basket A nutritious diet is foundational for overall health and well-being,optimal growth, and cognitive development. There is strong evidence of a direct link between poverty, poor health and food security. People who are food insecure are unable to afford the healthy food that they and their families need. Children who experience multiple episodes of hunger over time are more likely to develop chronic conditions. Adults who are food insecure are more likely to have poorer physical, mental, and social health and suffer from multiple chronic conditions including depression, diabetes, heart disease and hypertension. Food insecurity is an important social and public health problem. As is mandated for all Health Units across the province, Elgin St. Thomas Public Health conducts the Nutritious Food Basket (NFB) survey annually. The NFB survey is a tool used to monitor the affordability and accessibility of food by relating the cost of healthy eating to individual and family incomes. The 2014 NFB results reveal the cost for healthy eating has increased 3.9% over the last year,raising the weekly cost to feed a family of four in Elgin St. Thomas to $192.40. The results show that if this family of four is living on social assistance, they would require an estimated 84% of their income to pay for food and rent alone. Low-income households as depicted by this scenario have no choice but to redirect money set aside for food to pay for other non-discretionary expenses such as utilities, child care, transportation, and medical costs. The NFB results continue to demonstrate year after year, based on local household income/expense scenarios, a healthy diet is out of reach for many families and individuals in our community. Accompanying this letter are two handouts that illustrate the reality of food insecurity in Elgin-St. Thomas, specifically highlighting the scenarios for a family of four and for a single male, both receiving social assistance. As well, please find an updated Food Access Guide for Elgin County. These resources along with more information about food insecurity and other social determinants of health can be found on our website www.elginhealth.on.ca/NFB. Yours Sincerely, Carolyn Kuntz, Director Health Promotion Elgin St.Thomas Public Health 1230 Talbot Street,St,Thomas,ON N5P 1G9 Phone:619-631-9900 Toll Free; 1.800-922.0096 Pax:649-633-0468 www alginhealth.on.ca i 3F t'r,3 �,t a: : tip. €':'=.� s'roi;"+G et'ci FPM v� C -i.r.`.-`YF:"i.��.,ye ti { � t f'�3.'-r. �•�y +'x„'yv>i'^xi m ^,3. rj_�` "k�,t. _ }� t ;,� C f �"-,e'tc �45y. _r �*,n'' R v a• r r`�1- +ar'' -4<EfJV !�'� 3y��- h Nskr!-' f w ri:. mAw �"f"a � ` a�w' �ka 3•' Xx�i�* as X95{ ice• �� 11 gat S"M N �,<kt g ��,�} �`•rte'' 3'' ee u,�;°, g� �;� �atlx u`a�.��i� a�'�� `�; W � �r�� • �'f a� sf3 ti� 3� ��d� � '� R5 �yJ •.�v � a �� Fs`' i-.�'�Er�i�� l �`'� ''�'r�fiY_ z3�' 1y. -h4�t 'ES3�` C�.-- e � �. F'� t a z �--:v. �t •s 1:.�'xm ti�aw;4��r 'kv 4� � �a't ...,�..f a' i,,.a �,.w'' x/�h i�ti�-,:�r��'�c� �'�.�:k�~�'�x.""'� �'�J'z'E�a...3�ti�•��,a'�� r�. 'C�s'k �_ �'�{v �,..,�. t i i �i� ``,^,fir, ixy.a�,i'a,?�rLy�;,�„ ,..'...'.;u .M'rSU P a'r, .f� � :. �1C� .,.'..-w. ,r �. 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E n �`..�� '?�,s`.�E at�s�s 5 °�-,� d�,�i� s��a,s "c.w is c �. r•`<1 ', E�sr a� , � a rq �.. 9 .,��. �.4<��"'':��a"'°yz�`'`�.`��'-�'��,; �� €f �[ �,��.�i,�fE1�.�' Y �,''�,�za<m �,ti �� r �•S # a. s wit, � •.��. � a �'. ;�a��i�;�.��'`� ��ys'�� r� �~�F�fa� f�`"'ea c' ��*�s```�F�+z'e��,�� ,: rt �`'y �� s P".," k r'r 1 =5 s k y r{': r 6 R E.-��,� ��•..��.,`.�' �+,v$'_;2...,�..•�d�'�5�.�r.xt-.`�...�:�:,..FvL.y��'�-.•�4'��..._.�..:_�.,.,,:.� _.� .s.."....�.-.-a.S�_,.L: __e..�..;:.�_v..�..�1_:�,......,.:.,�..-..,. 3,,...�.2,,..,._..� ';rs�a { �S r{ ; x f F �s,'ui { ON � l ■ax■ MaPW Wh PPIMI%WOfO JPublcNfflth maelgfnhealth,onlca FaajmThmlandnrrrimmue"pu yes€ol IMO - - -PCaREI�hl�AtTH D _ q MU RJCIPAuTV a7dEB°ELCIN ReCEIVED December 5, 2014 BEC 1 6 2014 LONDON D I S T R I C T Norma Bryant, Clerk Catholic School :r Municipality of West Elgin B O A R D P. 0. Box 490 Rodney,ON NOL 2CO Dear Ms. Bryant, Re: Notice-Facility Partnership Opportunity As per Policy Code: K 4.4 - Facility Partnerships, the London District Catholic School Board is required to provide written notice of available space for community partnerships to a prioritized list of specified public agencies. You are one of those agencies. Administration has recommended that the following schools be identified for community partnership: • St. Mary's Catholic Elementary School, 128 William Street,West Lorne,Ontario • Assumption Catholic Elementary School,42 South Street East,Aylmer,Ontario Administration has scheduled a meeting to discuss these partnership opportunities with all interested agencies on Thursday, December 18, 2014 at 3:00 p.m. in the Elgin Room, at the Catholic Education Centre, 5200 Wellington Road South, London,Ontario. A copy of the Board's Facility Partnerships Policy, and further facility information is available from the Board's website at www.ldcsb.on.ca. If more than one agency expresses an interest in a partnership at these locations, the Board is required to negotiate with the highest ranking agency first as per the priority ranking specified in the policy. If your agency is interested in pursuing partnership opportunities, I would ask that you please notify the undersigned by e-mail at rmclean@ office.ldcsb.o n.ca as soon as possible. Interested agencies are also encouraged to attend the December 18th meeting to obtain further information. All community partnerships will be subject to the approval of the Board of Trustees, and where applicable,the Ministry of Education. Yours truly, Rebecca McLean Supervisor of Planning �� -� 77-- ,1•'�`�% CATHOLIC EDUCATION CENTRE. 5200 WELLINGTON RD. S., N6E 3X8 London, Ontario Canada Fax (519) 663-9250 Tel (519) 663-2088 5 11aui;iGiFaLtN CFVa'.CFGiM mtsivin D— 5 DEC 18 2014 �Ellg7inCounty Office of the Warden December 16, 2014 The Honourable Liz Sandals Minister of Education 10 Floor, Mowat Block Toronto, ON M7A 1 L2 Dear Honourable Liz Sandals: Re: Ministry of Education Proposing New Process for School Closures Please be advised that Elgin County Council at its December 11, 2014 meeting approved the following resolution: "THAT the Corporation of the County of Elgin send a letter to the Ontario Ministry of Education and AMO expressing grave concerns with the revised Pupil Accommodation Review Guidelines (PARG); and, THAT the County of Elgin request more time to consider the proposal changes; and, THAT a meeting be requested with local school board representatives through the Memorandum of Understanding as soon as possible." - Carried. (signed) Warden Paul Ens" Madame Minister, in our respectful view, the proposed PARG are flawed and misguided. Student achievement cannot possibly be enhanced through the elimination of local schools in favour of trekking students to more distance locations. The negative affects of increased travel time to attend class and the concomitant increase in class size (compared to schools with smaller enrolment) that would result from such consolidation means more tired students and less student attention. In addition, it is ironic that the "Guidelines" attempt to dismiss the economic arguments for retaining local schools as municipal hubs but are premised on your government's desire to County of Elgin Administrative Services 450 Sunset Drive St Thomas,ON N513 5V1 Phone:519.631-1460 www.elgincounty.ca a r Honourable Liz Sandals - 2 - December 16, 2014 Minister of Education attack your financial deficit. In essence, you are making a case to decrease costs as one of the primary reasons for the change in policy - the very economic argument you claim should not be considered during these deliberations. We therefore submit for your consideration a request to extend the consultation period beyond your December 18, 2014 deadline to allow greater debate and input from stakeholders. This is a very important public policy matter that deserves thorough and complete investigation. Our students deserve no less. We look forward to hearing from you. Yours truly, Paul Ens, Warden cc Michael Jacek, Senior Advisor, AMO JefYurek, M.P.P., Elgin-Middlesex-London Elgin's Municipal Partners Laura Elliott, Director of Education, Thames Valley District School Board GUNN & AS SOCIATES 0/b.4ouglas 15eprge Gunn Professipnal cvrporatloo Barristers,Solicitors&Notarles Public Douglas G.Gunn,LE„B:,Q.C. (alsp member of Alberta Bari. Llsa.N.•.Qunn,B.A.iHops.l,I.L.A. Amy C bale,B.A;,LLB.. 6.rad[I.Wailate,B.A.(Hc;ns:},LLB: Trevor J;Pellerlrie,C.D:,-B.A,,J:D, Email: doug(asgurr0@gunn,on.ca counsel Asslsont:Colleen Gemmell The HonouErAble B.T,Granger,LL.B.,Q.C. Email:cgileenBernimelifgunn.on.ca Via Email December 19,2014 Township of S.outhwold 35663 Firgal Line Fingal;ON NOL iKO Attention: Laurie'CollinS Administrative/planning Assistant lte: Police Ser�►ices Beard. i have your.en'all of the 18th of December;.2024 In connection with the above regarding the renewal of my appointment to:the Police Services Board which I aril pleased to accept — subject, of course, to confirmation from the other two western municipalities, At the meeting of your Council on the.15'h of December, 2014, I opined to the effect that the Provincial Government might.very well discontinue some of the:grants being made available to Section 10 Boards and if that were the case it might:not make economic sense to continue with a Section 10 Police Services Board. I assume that you have received a copy of the memo from Mark G. McDonald regarding his discussion with the Superintendent Bureau Commander. of the Municipal Policing Bureau of the Ontario Provincial Police wherein a six. month contract was being suggested. You will note from that memo that the Deputy Minister is "reviewing grants" which Is exactly what I anticipated would he happening given the tendency of the Provincial Government to download costs to the lower tier municipalities. Normally; an appointment to the Police Services Board has been for the term of the Council making the appointment but i thought i should go on record as stating that should your Muni cipality and the other I two western rr unicipalities decide, at any future time, to shorten the term of my appointment, I would certainly have no objection to that. i A copy of this fetter is being sent to the two western municipalities in order that they will be aware of rely position. g. 4 108 Centre Street;St:Thomas,Ontario N5R 2Z7 " Telephone(519)631--6700 Facsimile(519)632-1468 wvnnr.gunn.on.ca l ' e Gunn. & Associates 01b Rougias.Gearge.Gunn Professional Corporation Barristers,Solicitors.&Notgrles!PU)ito Page 2 of 2 F Yo rs uery; ruiy, I , r` g s G' ttnn,Q - UGC;cmg O.C. Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL M Attention: Scott Gawley o.c. Municipality of Dutton Dunwich 199 Currie Road Dutton,ON 4NpL 1JO Attention: Laurio Spence Bannerman I P DRi N KI NG swr R St. Clak , UPPER THAMES RIVER ROTECTION o�servatlon SOURCE P ACT FOR CLEAN WAT15R _ Thatrtes- Sydenham and Region c/o Upper Thames River Conservation Authority 1424 Clarke Road, London,ON, N5V 589 December 18,2014 'u�,clPAL1, � Municipality of West Elgin DEC 2 2 P.O Box 490 22413 Hoskins Line Rodney, ON NOL 2C0 Scott Gawley,Administrator-Treasurer Dear Scott Gawley, Re: Notice under O. Reg. 287107 Source Protection Plan Preparation for Drinking Water Source Protection in the Thames-Sydenham Source Protection.Region A Source Protection Plan for the Thames-Sydenham and Region is:in the final stages.of preparation. The local Source Protection Committee has been working since 2007 to study the region and its 30 municipal drinking water systems and to develop policies to protect those water sources. This letter provides notice as required by the Clean.Water Act. Attached is a copy of the Amended Proposed Source Protection Plan and Updated Assessment Reports Notice of Consultation. The documents are available on the web site included in the notice. The notice also includes details on the open houses which will be held across the region. The Thames-Sydenham and Region Source Protection Committee invites you to review and comment on the Amended Proposed Source Protection Plan for the region. The Amended Proposed Source Protection Plan contains policies which address activities regarded as significant threats to municipal sources of drinking water, or that could become significant threats in the future. These policies will help ensure the activities do not pose a risk to municipal drinking water sources. The Assessment Reports for the Lower Thames Valley, St Clair Region and Upper Thames. River Source Protection Areas are also being updated. Thd Assessment Reports contain the science behind the Source Protection Plan including delineating the vulnerable areas to which the policies of the Source Protection Plan apply The general changes that have been made to the documents since their last posting are listed below. Also posted with these documents are change logs for each document detailing the changes that have been made throughout the documents. Source Protection Plan(volumes 1-3) • Edits have been made throughout to correct grammar and for case of reading • Edits have been made to incorporate updated information including information attained through further technical studies • Policies have been edited/added in response to comments and new information Lower Thames Valley Conservation Authority St.Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street,Chatham,Ontario, 205 Mill Pond Cres., Strathroy,Ontario, 1424 Clarke Road,London,ON N7L 2Y8 N7G 3P9 N5V 5139 phone 519-354-7310,fax 519-352-3435 phone 519-245-3710,fax.519-245-3348 phone 519-451-2800,fax 519-451-1188 hfto://www.sourcewaterprotection.on.cal DRINKING WATER A6RA Clair trnr r s>zrWg SOURCE PROTECTION `' aservation ACT FOR CLEAN WATER Explanatory Document • Edits have been made throughout to correct grammar and for ease of reading • Edits have been made to incorporate updated information including information attained through further technical studies • Edits/additions have been made in response to comments Glossary of Terms • Web links have been updated • New terms have been added Assessment Reports(SCRSPA,LTVSPA and UTRSPA) • New or revised Event Based Areas(EBA)for fuel (LTVSPA;SCRSPA) • Identification of microsystin LR as an issue for Wheatley intake(LTVSPA) • Update of the SGRA(LTVSPA) • Documentation of work completed related to the nitrogen issue for Wallaceburg(SCRSPA) • Addition of the vulnerable areas for the Kettle-Stoney Point First Nation intake(SCRSPA) • Documentation of the completion of the Tier 3 Water Budget(UTRSPA) • Addition of the Issue Contributing Area for Woodstock nitrate issue(UTRSPA) • General updates to represent the current status of the Assessment Reports(all) • Removal of system summaries from the appendices in favour of posting them separately as communication tools which may be updated to include policy impacts (all) • Updates to the number of locations where significant threats are potentially being engaged in(all) The Source Protection Comrittee worked hard to create a balance between the important goal of protecting our municipal supplies of drinking water and the burden this would create on municipalities and other implementers. In general, for existing activities that are a significant risk, the approach was to manage the risk through the use of Risk Management Plans and Prescribed Instruments. This allows the activities to continue while managing the risk such that the activity is no longer a significant threat to the drinking water source. For future activities that would create a new significant risk, generally the approach was to prohibit this activity in those vulnerable areas where it would be a significant threat. Whenever possible, where other agencies have mechanisms in place that adequately address the significant threats, these mechanisms were used to reduce duplication. If additional policies were needed, these were developed to complement existing mechanisms. This is your opportunity to review the Amended Proposed Source Protection Plan and provide the Source Protection Committee with your written comments,to Michelle Fletcher at fletcherm @thamesriyer.on.ca,by the deadline of January 22,2015 at 4:30 p.m.as indicated in the attached notice. The enclosed notice provides details about where to review and/or obtain copies of the Plan and Assessment Reports and also invites you to attend an Open House to discuss the Plan. You are welcome to drop in to these Open Houses anytime between 3 and 7 pm. If you would like a DVD that contains the Amended Proposed Source Protection Plan and supporting documents,please contact Debra Kirk at 519-451-2800 ext. 256. Lower Thames Valley Conservation Authority St.Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street,Chatham,Ontario, 205 Mill Pond Cres., Strathroy,Ontario, 1424 Clarke Road,London,ON N7L 2Y8 N7G 3P9 N5V 569 phone 519-3547310,fax 519-352-3435 phone 519-245-3710,fax.519-245-3348 phone 519-451-2800,fax 519-451-1188 http://www.sourcewaterarotection.on.c DRINKING WATER e-ISt. CIalr , P>RT� SOURCE PROTECTIONnservat►on ACT FOR CLEAN. WATER e Following consultation on this Amended Proposed Source Protection Plan and Updated Assessment Reports the Source Protection Committee will consider any comments,making revisions as appropriate before submitting to the Minster of Environment for approval. Any comments which do not result in revisions prior to submission will be provided with the documents.and the Source Protection Committee's recommendation as to how the comment can be addressed. - If you have any questions about this letter,or source protection planning policy development,please contact Michelle Fletcher at 519-451-2800 ext.223 or visit the website at www.sourcewateTrotection.on.ca. We look forward to receiving y:our input on this important initiative to protect drinking water sources in the Thames-Sydenham and Region. Yours Sincerely, Thames-Sydenham and Region ,*1,44 1 Bob Bedggood Chair,Source Protection Committee Enclosures: Notice Lower Thames Valley Conservation Authority 5t.Clair Region Conservation Authority Upper Thames River Conservation Authority 100 Thames Street,Chatham,Ontario, 205 Mill Pond Cres., Strathroy,Ontario, 1424 Clarke Road,London,ON N7L 2Y8 N7G 3P9 N5V 569 phone 519-354-7310,fax 519-352-3435 phone 519-245-3710,fax.519-245-3348 phone 519-451-2800,fax 519.451-1188 http:ll www.sourcewateri2retection.on.ca/ DRINKING WATER �►, sr, Clair. UPPER 1IiAMES RIM SOURCE PROTECTIONonservatron ACT FOR CLEAN WATER Tharnes-Sydenharn and Region Source Protection Public Notice of Consultation on the Amended Proposed Source Protection Plan and updated Assessment Reports under O. Reg. 287/07 The Thames-Sydenham and Region Source Protection Committee invites the public to review and comment on the Amended Proposed Source Protection Plan for the region. The Amended Proposed Source Protection Plan contains policies which address activities regarded as significant threats to municipal sources of drinking water,or that could become significant threats in.the future.These policies will help ensure the activities do not pose a risk to municipal drinking water sources.The Assessment Reports for the Lower Thames Valley,St Clair Region and Upper Thames River Source Protection Areas are also being updated. The Assessment Reports contain the science behind the Source Protection Plan including delineating the vulnerable areas to which the policies of the Source Protection Plan apply. There are a number of ways to access these documents: - Online at www.sourcewaterprotection.on.ca - Hard copies are available at the following locations: • St.Clair Region Conservation Authority Office,205 Mill Pond Cr.,Strathroy (8:00 am to 5:00 pm,Mon.—Fri.) • Wallaceburg Municipal Office,786 Dufferin Ave.,Wallaceburg (8:30 am to 5:00 pm,Mon.-Fri.) • Sarnia City Hall,Planning Department,Third Floor,255 North Christina Street North,Sarnia (8:30 am to 5:00 pm,Mon.—Fri.) • Upper Thames River Conservation Authority,Watershed Conservation Centre, Fanshawe Conservation Area, 1424 Clarke Road,London (8:30 am to 4:30 pm,Mon.-Fri.) • Customer Service Desk,Oxford County Administration Building,21 Reeve Street,Woodstock (8:00 am—5:00 pm,Mon.-Fri.) • Perth County Clerk/Deputy Clerk's Office,Main Floor,County Court House,1 Huron St.,Stratford (8:30 am-4:30 pm Mon.-Fri.) • Lower Thames Valley Conservation Authority Administration Building, 100 Thames Street,Chatham (8:30 am to 4:30 pm,Mon.—Fri.) To obtain a WD with the Amended Proposed Source Protection Plan and supporting documents including the updated Assessment Reports, please contact Deb Kirk at 519-451-2800 ext.256. attend To review the Amended Proposed Source Protection Pian and updated Assessment Reports with one of Open Houses: Tuesday, January 13, 1 11 11 • St. Clair Region Conservation AuthoTity Office, • Wednesday, January 14, 2015 11 11 • Lowei Thames Valley Conservation Autho on Thursday, January 15, 2015 11 • 11 • Conservation Upper Thames River • Conservation Conservation Fanshawe - - Road, • • To:comment in writing send your comments by January 22,2015 to: Thames-Sydenham and Region Source Protection Committee cla Michelle Fletcher,Policy and Risk Management Advisor,Upper Thames River Conservation Authority, 1424 Clarke Road London,ON,N5V 5139, fletchermghamesriveir.on.ca or Fax:519-451-1188 Find out more at r ` • r Municipality Of West Elgin 22413 Hoskins Line �Yl ~ Rodney, Ontario NOL 2C0 t — Attention Mayor and Council Members Dec.24-2014 As you are aware,Cactus,Cattle and Cowboys was very successful this past year with our festival being held at the Rodney Fair Grounds. We as a committee are striving to create one of Southwestern Ontario's Largest Cowboy Festivals. In the process of doing so,we are in need of enlarging our facility so that we can draw people from all areas and beyond to Rodney. This year,we would like to ask Council to please consider the following request of building a regulation sand ring that will be on site at the fairgrounds permanently. By building a permanent structure, not only will the committee of Cactus,Cattle and Cowboys be able to conduct new and exciting shows,but it will also help to generate an income(Rental of the sand ring to other groups)for the municipality throughout the spring and summer months once promoted. Attached, please find exhibits A and B with the layout of the fairgrounds and our request as to where we would like this Sand Ring to be located.Also, please find the attached estimated costs in order to build this permanent structure. Thank you, Theresa Vandevenne Chair of Cactus,Cattle and Cowboys 27074 Aberdeeen Line Dutton,Ontario NOL 1J0 (519)762-0112 (226)373-7464 Cell � e � ƒ - m CL / ƒ G dD w § % \ ƒ f. k ® k ¢ F F - � � «mmm0 20 - m0r-0«m0 Opp— m \ r¥w»o | ƒ 0 § §4 m & IA � c2» e@o2»mac �e , , } —;30z>o C)urn -u a 0 n �cr — xtrr —�c��rnv FL >c, m a o � C. G- Municipality Of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2C0 Because we at Cactus,Cattle and Cowboys are trying to keep everything local,the committee of Cactus, Cattle and Cowboys is requesting that counsel approve our proposal of Materials and Labour by our local companies. Rodney Building Products for Materials 120 ft.x 240 ft.Sand Ring of Permanent Structure 92 4"x 6" post made of White Oak at 10 ft. in length @ 19.50 per post for a total of$1,821.60, 450 1"x 6"x 8' board made of White Oak @$5.28 per board for a total of$2,376.00 1 box of 3" screws @ 44.95 (By using the White Oak,this arena will last a Life Time and will be considered a perm.structure.) 2 12' Heavy gage Stock gates priced at Dixion's Feed in West Lorne are priced at$ 170.00 per gate plus HST. Total for materials for this entire project is$4,582.55 plus HST. Labour Costs as per Alan Vandenbrink $4,750.00+HST. Includes drilling of the holes. Materials $4582.55 Labour $4750.00 HST $ 1213.23 $ 10,545.78 Estimated Grand Total for this project$10,545.78 For Materials and Labour. With an outdoor sand ring of this size we could rent it out to other disciplines such as Extreme Cowboy, cattle sorting, Hunter/Jumpers and could hold official shows which in turn will bring more people to the Rodney Fairgrounds. Maintenance of Sand Ring Once the Sand Ring is built and in use there should be little ongoing maintenance. Because the ground where the located sand ring will be is classified as*Sand Ground*,no added sand should be required. Spring.months should only require a spraying of Roundup or other substance for weed control. The ground inside the sand ring should be worked up prior to the initial use. Provided that no vandalism occurs, replacement of board fencing should be at a minimal. Gates will be removed after each event and stored so that no damage can occur to them. If Fencing-is painted,touch-up paint may be required. The funds of maintaining the Sand Ring could be set aside from a portion of the rental fee to outside organizations,therefore no added cost to the municipality would be required. 40gyinCounty Office of the Warden December 15, 2014 r ��;;ro t%,gay7.;�ro e�iv�© The Honourable James Moore Industry Canada n= East Tower, 11 th Floor 235 Queen Street Ottawa, ON K1A OH5 Dear Honourable James Moore: Please be advised that Elgin County Council adopted the following resolution in part at its meeting held on December 11, 2014: "THAT the Warden on behalf of Council appeal to the Federal Minister of Industry to reinstate the mandatory long-form census as part of the federal census in light of its strategic importance to federal, provincial and municipal planning efforts. - Carried. (signed) Warden Paul Ens" Elgin County Council joins many organizations across Canada such as the Canadian Chamber of Commerce in urging Industry Canada to reinstate the mandatory long-form census. Governments and organizations at the local level rely heavily on the detailed geographical statistics provided in the mandatory long-form census in order to make sound decisions regarding the provision of social services and economic development activities in particular. This data provides valuable insight for our rural community allowing us to analyze trends over time and plan accordingly for the future. Yours truly, 1�alf4o Paul Ens, Warden cc Joe Preston, M.P., Elgin- Middlesex-London Elgin County Partner Municipalities County Brian Masschaele, Director of Community and Cultural Services Administrative of Elgin Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-6311460 www.elgincounty.ca Progressive D- LOWER THAMES VALLEY CONSERVATION AUTHORITY MANUAL OF POLICIES, REGULATIONS & GUIDELINES SECTION III - FEE POLICY & SCHEDULES I� 2015-01-05 Updated Jan 5, 2015 TABLE OF CONTENTS Page 1 INTRODUCTION 3 2 POLICY 4 2.1 Legislative Framework 4 2.2 Basis 4 2.3 Process and Public Notification 4 2.4 Implementation 4 2.5 Appeal Process 5 2.6 Date of Effect 5 2.7 Transition 5 2.8 Review Process 5 3 FEE SCHEDULES 6 Schedule 1: LTVCA Planning and Technical Review Fees 7 Schedule 2: LTVCA Section 28 Regulation Fee Schedule 8 Schedule 3: LTVCA Conservation Areas Fee Schedule 9 Schedule 4: LTVCA Education Fee Schedule 11 Schedule 5: LTVCA Conservation Services Fee Schedule 13 Schedule 6: LTVCA Spring Tree Availability and Order Form 14 SECTION III - FEE POLICIES 1 INTRODUCTION Employees of the lower Thames Valley Conservation Authority shall be governed by the regulations covered under this policy and as set forth in the following pages. Any misunderstanding of the policy or matters, not covered by this particular policy,shall be submitted to the General Manager/Secretary- Treasurer for clarification. Changes in the policies may be made from time to time at the discretion of the Personnel& Finance/Executive Committee and/or the Board of Directors,and such changes will be made known to the employees before they become effective. Any exceptional cases,matters in dispute or doubt will be dealt with by the Personnel&Finance/ Executive Committee. These policies shall be reviewed periodically and revised by the General Manager/Secretary-Treasurer. The General Manager/Secretary-Treasurer is hereby authorized to revise and update this document to keep it current. Suggestions by employees regarding these policies are welcome. The words his/her are used interchangeably in this document. Department Supervisors are those supervisors responsible for Water Management, Land Management and Community Relations departments. The lower Thames Valley Conservation Authority will hereinafter be referred to as`the Authority'. 1 2 POLICY 2.1 LEGISLATIVE FRAMEWORK Section 21(m.1)of the Conservation Authorities Act provides for the establishment and collection of fees for the following services,where the service is not supported through provincial grant funding: • Conservation Authorities Act Section 28 permit fees • Plan Review • Response to legal, real estate and public inquiries • Extension Services(e.g.technical advice/implementation of erosion control measures,forest management/tree planting,wildlife/fisheries habitat management, management of forests/recreational land owned by others,technical studies) • Community relations/information/education services(e.g.,tours,presentations,workshops, demonstrations,special events) • Sale of products(e.g.reports,maps, photographs) • Any services under other legislation authorized under agreement with the lead ministry 2.2 BASIS This Fee Policy&Schedule has been prepared in conformity with the Conservation Authorities Act and the Policies and Procedures for the Charging of Conservation Authority Fees,established by the Ministry of Natural Resources. The Fee Schedule is based on the user-pay principle.The fees and revenues generated are designed to assist with recovering the costs associated with administering and delivering the services on a program basis.Fees take into account estimated staff time,travel, and material costs to provide the service,but do not exceed the cost of the service. 2.3 PROCESS AND PUBLIC NOTIFICATION This Fee Policy&Schedule has been established by the Lower Thames Valley Conservation Authority (LTVCA) Board of Directors following consultation with local municipalities and other stakeholders. Consultation includes at a minimum,direct mail-out to key stakeholders(e.g.,municipalities), posting the notice of development and any future revisions to the Fee Policy&Schedule on the LTVCA website, and posting a notice in the LTVCA administrative office. 2.4 IMPLEMENTATION It is the objective of the LTVCA to provide an effective and efficient delivery of services.To achieve this objective: • Land use proposals will be reviewed in a timely fashion, • Comments on applications under the Planning Act will be provided in time for the legislated public meeting or hearing, • Permit applications under the Conservation Authorities Act will be generally processed within time-lines outlined in MNR's May 2010"Policies and Procedures for Conservation Authority Plan Review and Permitting Activities" (30 days after receipt of complete applications for minor applications/90 days for major applications). 2 • Fees will not exceed the costs to deliver the service. Exemptions to the application of these fees include: • Non-profit conservation groups contributing to the protection and restoration of the natural environment,such as Ducks Unlimited (DU), Mature Conservancy of Canada(NCC),Ontario Federation of Anglers and Hunters(OFAH)for permit applications,Planning Act applications, inquiries,and site assessments; • Applications submitted by landowners undertaking work for the creation of habitat/watershed /water quality improvement projects i.e.water quality retention ponds; 2.5 APPEAL PROCESS The fee appeal process will be based on the principles of fairness,opportunity,and notification.Any deviation from this Policy requires the approval of the Board of Directors or the Personnel&Finance/ Executive Committee.The appellant must submit in writing to the General Manager/Secretary-Treasurer the reasons for the appeal.The written request will also identify the need and desire to present the appeal before the Personnel&Finance/Executive Committee. once heard,the appeal will be dismissed or upheld through a resolution passed by the Personnel&Finance/Executive Committee. The appellant will be notified accordingly of the Committee's decision. 2.6 DATE OF EFFECT The Fee Policy&Schedule becomes effective as of the date of LTVCA Board of Directors approval 2.7 TRANSITION The establishment of this Fee Policy&Schedule supersedes and replaces all previous fee policies and/or schedules.The Policy also applies to proposals not previously invoiced,such as draft approved plans of subdivision which predated any fee schedule. 2.8 REVIEW PROCESS The Fee Policy and Schedules will be reviewed annually by LTVCA staff to monitor effectiveness and amended by the Board of Directors as deemed appropriate. The schedules of this policy will be updated on the LNCA's website as needed. 3 3 FEE SCHEDULES Schedule is LTVCA Planning and Technical Review fees Schedule 2: LTVCA Section 28 Regulation Fee Schedule Schedule I LTVCA Conservation Areas Fee Schedule - Schedule 4: LTVCA Education Fee Schedule Schedule 5: LTVCA Conservation Services Fee Schedule Schedule 6: LTVCA Spring Tree Availability and Order Farm 4 Schedule 1 LTVCA Planning and Technical Review Fees Effective January 1,2014 Input,review,comment on Environmental Impact Study completed $150 by consultant Property Clearance $100 Note:No fees apply to applications for municipality-led initiatives(excludingmajor technical reviews). 5 Schedule 2 LTVCA Section 28 Regulation Fee Schedule Effective January 1,2015 Project Description Fee Fill Placement-Removal/Site Grading-Alteration/Channel Altering: under 40 cubic metres of material or less than$2,500 estimated $300 cost and where no site visit required. Fill Placement-Removal/Site Grading-Alteration/Channel Altering; $500 over 40 cubic metres of material or over$2,500 estimated cost Non-habitable structure(example barn,shed or garage) $150 Habitable structure/building or alteration(under 500 sq. ft.) $300 Habitable structure/building or alteration(over 500 sq.ft.) $400 Construction/building/alteration within flood prone area; field $500 survey to determine flood proofing elevation/site inspection Application to construct and/or place fill for multi-lot development $800 (cost per lot affected by regulation) Reconstruction as a result of hardship(same size footprint only) $75 and construction within the 15 m Additional Allowance area Pipeline or utility directional drill under a watercourse $100 Minor revisions to an approved application $75 Detailed hazard verification letter/written inquiry* $200 Fee for a local Hearing before Executive Committee $400 Applications where work has proceeded without authorizations. Double fee Municipalities / Engineering Firms Minor works-drain maintenance/new Engineer's report $100 Major works-drain maintenance/new Engineer's report $500 * This fee is deducted from the permit fee if an application is submitted for approval purposes. Note.No fees apply to other municipal permit applications. 6 Schedule 3 LOWER THAMES VALLEY CONSERVATION AUTHORITY 2016 CONSERVATION AREAS FEE SCHEDULE PRICES INCLUDE HST LONGWOODS ROAD C.A. (for information call 519-264-2420) Day Use Admission Feez_NE W Pay and Display Machine(credit card or coin only-NO DEBIT) 4.00 up to an hour and a half 8.00 up to 3 hours 12.00 maximum per day Pedestrians and Bicyclists free of charge Bus 110.00 2014 Seasonal Day Use Pass(valid also for C.M.Wilson&Big Bend Conservation Areas) 60.00 Campine Group Camping Site(pre booked groups) 25.00 per night plus 3.00 per person per night Camp Site Clean Up Deposit(to be refunded,if applicable) 100.00 Hydro 15.00 per night Firewood 50.00 per'/face cord (-16 cubic ft.) Other Fees ' Pavilion(Picnic Shelter) (includes entry fee) 100.00 per day Site Servicing of an area(other than the pavilion)-for large picnics,weddings,etc. 100.00 Special Event Fee(call for rates) School Groups(see individual school fliers for rates at www,itvca.ca) Conservation Workshops(pre booked,non-school group) 6.00 per,person Native Skills Workshop(pre booked,non-school group) 6.00 per person C.M.WILSON C.A. (for information call-Gatehouse 519-351-3919-Victoria Day Weekend to Labour Day, all other times call 519-354-7310) Day Use Admission Fee•NEW Pay and Display Machine(credit card or coin only-NO DEBIT) 4.00 up to an hour and a half 8.00 up to 3 hours 12.00 maximum per day Pedestrians and Bicyclists free of charge Bus 110.00 2014 Seasonal Day Use Pass(valid also for Longwoods Road&Big Bend Conservation Areas) 60.00 Campine(includes one vehicle per site,limit 4 people except family unit) Reservation Fee 10.00 Hydro&Water Site(58) 38.00 per night Hydro only(14) 36.00 per night Unserviced Site(30) 30.00 per night Extra Vehicle(one per site in designated parking area) 10.00 per night Group Camping Site(pre booked groups) 8.00 /person per night off season) 10.00 /person per night Camp Site Clean Up Deposit(to be refunded,if applicable) 100.00 Extended Stay Rates for Serviced Sites(late payment fee additional$30.00) 225.00 weekly hydro&water (Season is Victoria Day to Thanksgiving Day) 210.00 weekly hydro only 575.00 per month 900.00 %a season-10 weeks 1,600.00 per season Second Refrigerator 125.00 pet season Electric Golf Cart 60.00 per season Extra Vehicle Seasonal 60.00 Grass Cutting 40.00 Utility Shed(4'x 4`max) 50.00 per season Winter Trailer Storage 200.00 per unit Other Fees 7 Pavilion(barn,all year) 200.00 per day Open Pavilion 75.00 per day Non-Camper Sewage Disposal 15.00 Firewood 8.00 /bundle or 40,001buck School Groups(see individual school filers for rates at www.ltvca.ca) BIG BEND C.A. (for information call 519-264-1500) Entry Fees Motorized vehicle permit(limit 4 people per vehicle) 3.50 per person or (over 4 add$1.00 each additional person) 10.00 per vehicle 2014 Seasonal Day Use Pass(valid also for C.M.Wilson&Longwoods Road Conservation Areas)60,00 Camni3OB(includes one vehicle per site,limit 4 people except family unit) Hydro&Water Site(as available, 15 amp subtract$1) 38.00 per night 30 amp Hydro Only(as available, 15 amp subtract$1) 36.00 per night Unserviced Site(26)(permits issued at Big Bend C.A.) 30.00 per night Extra Vehicle(one per site in designated parking area) 10.00 per night Group Camping Site(pre booked groups) 8.00 /person per night (off season) 10.00 /person per night Group Camp Site Clean Up Deposit(to be refunded,if applicable) 150.00 Extended Stay Rates for Serviced Sites(late payment fee additional$30.00) 200.00 per week (Season is Victo(a Day to Thanksgiving Day) 550.00 per month 850.00 '/2 a season-10 weeks 1350.00 per season 15 amp 1500.00 per season 30 amp Second Refrigerator 125.00 per season Electric Golf Cart 60.00 per season Extra Vehicle Seasonal 80.00 Grass Cutting 40.00 Utility Shed(4'x 4'max) 50.00 par season Winter Trailer Storage 200.00 per unit Site Servicing of an area-for large picnics,weddings,etc. 100.00 (6 tables,3 barrels) E. M.WARWICK C.A. (for information call 519-354-7310) Group Camping Site with Buildings(pre booked groups) 250.00 per night Cancellation Fee(non-refundable with less than 30 days notice) 25.00 per booking Firewood 50.00 per'/face cord (--16 cubic ft.) Camp Site Clean Up Deposit(to be refunded,if applicable) 150.00 NOTE: Conservation Area hours of operation are as posted. Fees are established by the LTVCA Board of Directors. 8 Schedule 4 Education Fee Schedule Lower Thames Valley Conservation Authority Elementary Level Field Trips&Classroom Programs Secondary Field Trip Programs 2014-2015 Field Trips: I ; r [d tg l Raad,� ak s�;a N / ��fy��,�al f"Q1�s�`l�� s. /� ,( � peer ( 6 !a1 }lf7j r�64� �1 A v4y'�' 4 r a`� fi r uc ion ' `ia . 11F� +fry Ir�� dry Wilson s area Half Day (1 program) Flat rate 1 11 Full D, i Ot Flat rate f0 4i ■. Classroom Pro rams: (Limited louhoole wlthtn the LowerThameswetershed.COW detatls.)Classroom Programs must be booked for half day(2 programs)or a full day (4 programs). Fee per class(one instructor): Half Day -$150.00 (+travel expenses) Full Day -$276.00(+travel expenses) Travel Expenses(from Longwoods) 0-30 minutes away=$60-00 31.60 minutes away=$120.00 61-90 minutes away=$200 9 Native Studies at Ska-Nah-Doht Curriculum Based.Programs for Elementary&Secondary School Level 2014-2015 r, i :&Y, —N DT Vat" VAA 1►+uAs&A% HOW MANY CLASSES CAN WE BRING? Your school may book one or two classes(maximum) at a time One instructor per class is provided. WHAT IS THE COST OF HALF A DAY? ONE PROGRAM(1.5-2 hours) • $6.00 per student • Minimum fee: $94.00 if less than 15 participants * Teachers and Educational Assistants are admitted free • All other chaperones pay the same as the students,$6.00 each. WHAT IS THE COST OF A FULL DAY? TWO PROGRAMS(4-5 hours includes lunch break) • $11.00 per student • Minimum fee:$165 if less than 15 participants •Teachers and Educational Assistants are admitted free •All other chaperones pay the same as the students,$11.00 each. 10 Schedule 5 LTVCA Conservation Services Fee Schedule SANDBAGS COST PER BAG Standard (White) $0.30+ HST=$0.34 Hearty Duty(Black) $0.65+ HST=$0.73 MNRF Pump Rental $200/day NATURAL RESTORATION SERVICES Tree planter rental fee(per day) $85.00+HST=$96.05 Roto-tilling Minimum$124 or$11/acre (includes operator) Broadcast seeding Minimum$113 or$3/acre (includes equipment&operator) Drill seeding Minimum $211 or$21/acre(includes equipment& operator) COST PER TREE Machine planting by LTVCA(seedlings) $0.80+ HST=$0.90 Hand planting by LTVCA(seedlings) $1.50+ HST=$1.70 Hand planting by LTVCA(large stock) $5.25+ HST=$5.93 Herbicide Applications $0.15/seedling(includes chemical, equipment&operator) Note: Minimum order quantities exist. Contact Greg Van Every(Ext. 229)for details. Lower Thames Valley Conservation Authority 100 Thames Street Chatham, Ontario N7L 2Y8 Phone: 519-354-7310 Fax: 519-352-3435 E-mail: admin @ltvca:ca Web: www.ltvca.ca 11 Schedule 6 LTVCA Spring 2015 Tree Availability and Order Farm SPIWIC 2035 Tree Availability and Order Form Lower Thames Valley Conservation Authority _ rEirPwonF _ 100Thaffm Street Chatham,Ontario Nn 2Y$ anaaess�,�s rruex�ame Tree Species&Price List-Deadline Kareb 2015 species Price ea. Notes Quantity Total Cost Per Ordered Species Trees CON IFiE RS sale Cedar Whdte 2,--238 $ a 91 vine white 2+2 07 S 0.91 PbleWl*e 3#OZ37 $ OA7 spnme colomb Blue J+2232 S 115 sprimewormy2+2z32 5 0.91 Spnrcelhhim LS+L5237 $ mat Tamarack pi i3/ DEDDLIOUS Sy9momAdmican W181cm S L95 Cherry 9bek 2-to 25-60 an z37 $ L29 atackbesryBOEi7 S Lzs "ary 9ittermd m 125-Boon)z37 S L29 Kefloudy CofeeTme 121-Iir3045 Cm S La Talp12-10`3mcm $ La C,9ap>sNativeged2W S LOS Maple Silver Ito(25-MM)237 5 0.91 to WL-SuW 310 S La Oek5ter 110123-40cmla7 S L29 Oaklurl*_-18"3035am $ L29 Oek led l+o]2tPd0an]z37J3tS 5 097 QaJk White 2i012Woml z37 S 1.19 PaperBPtth 32-98'30.45 cm 5 LOS aWakingA'q—ipftrans $ 2.10 1 rnut Black mo In-Werol z37 $ L23 SHRUBS Anv.24cmn:Id0b?rry9218'3445cm 5 1.19 at t m quill 12-m"31�m an 5 L39 Arrowwood 12-10"3045 nn S L75 High Bush Iran P+i(2G-35)z32 $ L26 r anaP berm 1.2"-18"3045 $ 1.81 Red Osier Dopmod 1+0(75-35ani 237 S LOS PLANTER RENTAL/DAY 85.00 subtotal HST Total PAYMENT OPTIONS:CASH,DEBIT,OR Western District Phone: 519-354-7330 Greg-EXT.229 or Randall–EKT.230 CHEQUE IN PERSON OR TREES CANNOT BE FAX 519352.3435 ORDERED Eastern District 519.264.1300 Dave Little Funding is available for projects over 1 hectare,Please inquire. NOTE: rMNIMUM order efS100 required.There is also a MINIMUM order of 10 seedllm/species.AVAILABILITY–If e9 become un-WaiAle!hens - ametsilopLeskeandgdmuMlbeofferqd, TREE PLANTER RENTAL FOR PLANTING TREES YOURSELF$85.ODI DAY PLUS HST WARRANTY–All seedlings are sold with NO WARRANTY. deadline-Murrh 15 1015 12 E1 gall OnC co u n Progressive by Nature MUNICIPAL COUNCILLOR TRAINING Municipal Councillors are invited to attend a combined training session on February 4, 2015. This training will cover mandatory Accessibility Training, Code of Conduct and Closed Meeting Investigation Policies and Procedures. Where: County of Elgin Administration Building — 450 Sunset Drive Lower Level Training Room When: February 4, 2015 from 1:30 — 3:30 pm Agenda: 1) Code of Conduct and Closed Meeting Investigation Policies and Procedures, Mr. John Maddox 2) Mandatory Accessibility Training for Municipal Councillors, Jennifer Cowan 3) Questions and Answers RSVP to mpayler @eIgin.ca by January 30, 2015.