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February 10, 2015 County Council Agenda Package��IIVIUO�!� El gin v( } 1 1 1 m ORDERS OF THE DAY FOR TUESDAY, FEBRUARY 10, 2015 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — January 27, 2015 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. John Grace, Chair, SWEA Board of Directors, with SWEA presentation. 9:15 a.m. Steve Pancino, EMS Operations Manager for Elgin St. Thomas, with PowerPoint titled "Elgin St. Thomas EMS Annual Report — 2014 ". (attached) 9:30 a.m. David Collins, Chair, St. Thomas Phragmites Control Committee, with PowerPoint titled "Phragmites australis North America's most invasive species ". (attached) 9:45 a.m. Sandra Poczobut, Manager of Programming & Community Development, with PowerPoint titled "CAS Youth Internship — Elgin County Library ". (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th 2015 Budget — Report from Director of Financial Services (attached) 12th Motion to Rise and Report 13th Motion to Adopt Recommendations from the Committee Of The Whole 14th Consideration of By -Laws 15th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for February Deputy Warden for March February 18, 2015 February 22 - 25, 2015 March 10, 2015 November 27, 2015 Councillor Mennill Councillor McWilliam State of the Municipalities Luncheon 2015 ROMA /OGRA Combined Conference - (Fairmont Royal York — Toronto) County Council Meeting — 9:00 a.m. 2015 Warden's Banquet — Vienna Community 1 Centre DRAFT COUNTY COUNCIL MINUTES Tuesday, January 27, 2015 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Wiehle Seconded by Councillor Mennill THAT the minutes of the meetings held on December 9 & 11, 2014 and January 13, 2015 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Report and Update on "The Great Expansion" Hospital Redevelopment Project Mr. Jenkins and Mr. Bod of the St. Thomas Elgin General Hospital Foundation presented an update on the hospital expansion project. Moved by Councillor Martyn Seconded by Councillor Jones THAT the PowerPoint titled "Report and Update on "The Great Expansion" Hospital Redevelopment Project" from the St. Thomas Elgin General Hospital Foundation dated January 27, 2015 be received and filed. - Carried. Moved by Councillor Mennill Seconded by Councillor Currie THAT we do now move into Committee of The Whole Council. - Carried. REPORTS Homes - Mobile Dental Services — Director of Homes and Seniors Services The director presented the report recommending that a contract for mobile dental services at Elgin County Homes be awarded to Multi -Gen Health Care. Moved by Councillor Martyn Seconded by Councillor Wolfe THAT the contract for mobile dental services be awarded to Multi -Gen Health Care. - Carried. Homes - 2014/2015 Late Career Nurse Initiative — Director of Homes and Seniors Services The director presented the report informing Council that the Homes had received funding from the Ministry of Health and Long -Term Care for the Late Career Nursing Initiative. This initiative is a retention strategy that allows late career nurses to become involved in project work. 2 County Council 2 January 27, 2015 Moved by Councillor Marr Seconded by Councillor Jones THAT Council accept the 2014 -2015 Late Career Nursing Initiative funding from the Ministry of Health and Long -Term Care. - Carried. Homes - Elgin - St. Thomas Adult Day Program - Stroke Day Funding Announcement — Director of Homes and Seniors Services The director presented the report informing Council that the County will receive funding from the Southwest Local Health Integration Network for the development of a Stroke Day Program at Terrace Lodge. Moved by Councillor Currie Seconded by Councillor Jones THAT Council accept the funding for the development of a Stroke Day Program at Terrace Lodge; and, THAT a letter be forwarded to the Southwest Local Health Integration Network in appreciation of the additional funding for a Stroke Day Program at Terrace Lodge. - Carried. Library 2014 Food for Fines Campaign — Manager of Programming and Community Development The Director of Community and Cultural Services presented the report informing Council of the results of the 2014 Food for Fines summer and winter campaigns coordinated amongst the 10 branches of the Elgin County Library. Moved by Councillor Mennill Seconded by Councillor Currie THAT the report titled "Library 2014 Food for Fines Campaign" from the Manager of Programming and Community Development dated January 9, 2015 be received and filed. - Carried. Library Regional Partnership Recommendation — Library Coordinator The coordinator presented the report recommending that Council approve the transfer of membership from the Ontario Library Consortium to a regional partnership administered by the London Public Library. Moved by Councillor Martyn Seconded by Councillor Marr THAT Council approve the single source purchase of the Sierra library services platform provided by Innovative Interfaces; and, THAT Council approve the library's transfer of membership from the Ontario Library Consortium to a regional partnership administered by London Public Library; and, THAT the Warden and Chief Administrative Officer be authorized to sign the necessary agreements subject to review by the County Solicitor, with associated costs shared between the County of Elgin and St. Thomas Public Library. - Carried. 2014 Out -of- Province Travel — Director of Community and Cultural Services The director presented the report outlining all out -of- province travel undertaken by County staff in 2014. 3 County Council 3 January 27, 2015 Moved by Councillor Wolfe Seconded by Councillor Jones THAT the report titled "2014 Out -of- Province Travel" from the Director of Community and Cultural Services dated January 2, 2015 be received and filed. - Carried. Ontario Library Capacity Fund Grant — Director of Community and Cultural Services The director presented the report informing Council that the Elgin County Library received a provincial funding grant in the amount of $16,558 through the Ontario Library Capacity Fund. The fund is to be used for supporting information technology and service capacity improvements to library branches. Moved by Councillor Currie Seconded by Councillor McWilliam THAT the Warden and Chief Administrative Officer enter into a funding agreement with the Province of Ontario in the amount of $16,558 under the Ontario Library Capacity Fund and that a project be established in the 2015 budget of the Elgin County Library according to the terms of the agreement; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Ontario Minister of Tourism, Culture and Sport. - Carried. Rental of Aylmer Theatre for Library Programming Purposes — Director of Community and Cultural Services The director presented the report requesting that additional funds be added to the 2015 operating budget for rental of the Aylmer Old Town Hall Theatre to be used periodically for library programming. Moved by Councillor Currie Seconded by Councillor Mennill THAT $2,000 be added to the 2015 operating budget of the Elgin County Library for the purposes of renting the Aylmer Old Town Hall Theatre for library programming purposes. - Carried. Future of Elgin County Matters Newsletter — Director of Community and Cultural Services The director presented the report recommending that the Elgin County Matters Newsletter be discontinued as the monthly Economic Development Newsletter and Elgin County Council Highlights Document currently serve the purpose of disseminating information. Moved by Councillor Jones Seconded by Councillor Currie THAT the County newsletter Elgin County Matters cease publication with content disseminated through tools utilized by the Department of Economic Development and Tourism. - Carried. Business Retention and Expansion: Manufacturing Sector — Business Development Coordinator The coordinator presented a report outlining the results of the recent Manufacturing Sector Business Retention and Expansion program undertaken by the Economic Development department. 4 County Council 4 January 27, 2015 Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the report titled "Business Retention and Expansion: Manufacturing Sector" from the Business Development Coordinator dated January 12, 2015 be received and filed. - Carried. Council recessed at 9:54 a.m. and reconvened at 10:06 a.m. DELEGATIONS (continued) Parcel Mapping — Report on Re- alignment Prolect Mr. Mak of Van Harten Surveying Inc. presented a PowerPoint outlining the process undertaken to survey, map and re -align land parcels in Elgin County. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the PowerPoint titled "Parcel Mapping — Report on Re- alignment Project" from Van Harten Surveying Inc. be received and filed. - Carried. REPORTS (continued) Fundraising Options for Terrace Lodge Rebuild — Chief Administrative Officer The Chief Administrative Officer presented a report outlining the activities undertaken in the past regarding fundraising for the rebuild of Bobier Villa and Elgin Manor. Council discussed forming a community committee from eastern Elgin County in order to undertake fundraising efforts for the Terrace Lodge rebuild, pending funding announcements from the province. Moved by Councillor Wolfe Seconded by Councillor Martyn THAT the report titled "Fundraising Options for Terrace Lodge Rebuild" from the Chief Administrative Officer dated January 20, 2015 be received and filed. - Carried. Land Division Committee Appointments (4 -year term) — Chief Administrative Officer The Chief Administrative Officer presented the report recommending Council appoint seven municipal representatives to the Elgin County Land Division Committee. Moved by Councillor Marr Seconded by Councillor Currie THAT the following be appointed to the Elgin County Land Division Committee for the term January 1, 2015 to December 31, 2018: Mr. Graham Warwick Mr. Ken Loveland Mr. Stan Lidster Mr. Bill Walters Ms. Kathleen Schaper Mr. Jim Jenkins Mr. Brent Stewart THAT the necessary by -law be prepared. 5 - Municipality of West Elgin - Municipality of Dutton /Dunwich - Township of Southwold - Municipality of Central Elgin - Town of Aylmer - Township of Malahide - Municipality of Bayham; and, - Carried. County Council 5 January 27, 2015 County of Elgin 2015 Mileage Rate — Director of Human Resources The director presented the report recommending the County of Elgin mileage rate remain unchanged at 49.5 cents per kilometre in 2015. Moved by Councillor Jones Seconded by Councillor Mennill THAT County Council direct staff to freeze the mileage rate for 2015 at the current level of 49.5 cents per kilometre. - Carried. Provincial Offenses Act (POA) Facilities — Director of Financial Services The Director of Financial Services and Supervisor of Provincial Offenses presented a report explaining the accessibility, safety and space deficiencies of the current Provincial Offenses facilities and the options that have been considered to date to address these deficiencies. Moved by Councillor Marr Seconded by Councillor McWilliam THAT the province be requested to conduct a threat assessment of the Elgin POA facilities; and, THAT a request to lease space at the Wellington Street Courthouse be made to the province; and, THAT MPP Jeff Yurek be requested to assist in the County in pursuing these two initiatives. - Carried. 2015 Grants Requests — Director of Financial Services The director presented a list of 2015 grant requests for Council's consideration. Moved by Councillor Mennill Seconded by Councillor Jones THAT the Elgin County Railway Museum's grant request be denied; and, THAT the 2015 grants as amended be approved in principal as directed by Council and finally considered in conjunction with the 2015 operating budget. - Carried. Ten -Year Capital Plan — Director of Financial Services The director presented the plan which provides key infrastructure improvements for the County including major roads projects, $24 million for a new Terrace Lodge, a Community Improvement Plan and investment in the SWIFT Broadband project. Moved by Councillor Mennill Seconded by Councillor Currie THAT the 2015 capital budget be approved in principal and finally considered in conjunction with the 2015 operating budget with the overall goal of a 5.3% increase in each of the next two years. - Carried. 6 County Council 6 January 27, 2015 CORRESPONDENCE Items for Consideration 1. Brad Woodside, Mayor, City of Fredericton, Federation of Canadian Municipalities (FCM) President with information regarding the 2015 -16 renewal of Elgin County's FCM annual membership. 2. Judy Berkin, Business Services Officer, Thames Valley District School Board informing Council of surplus space available for Co- operative Undertaking at Arthur Voaden Secondary School and West Elgin Secondary School. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Mennill Seconded by Councillor Currie THAT the Corporation of the County of Elgin renew its membership with the Federation of Canadian Municipalities (FCM) for 2015. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Jones THAT the Correspondence Item #2 be received and filed. - Carried. Items for Information (Consent Agenda) 1. Melanie Knapp, Corporate Administrative Clerk, City of St Thomas: a) Advising of City of St. Thomas Council's 2015 Dispute Resolution Committee appointments b) Confirming County's appointment to the Green Lane Community Trust Fund 2. Gabriel Israel, Vice - President, Strategy & Operations, Parachute Preventing Injuries Saving Lives, with a letter of congratulations on re- designation as a Canadian Safe Community. 3. Jeff Yurek, MPP, Elgin- Middlesex- London informing Council of his request to the Minister of Agriculture, Food & Rural Affairs to review Ontario Municipal Partnership Fund (OMPF) reductions and to provide 3 -5 year projections of OMPF funding for municipal budgeting purposes. 4. Hon. Bob Chiarelli, Minister of Energy, with an overview of the Ontario government's local energy planning initiatives. 5. Thank you from the Believe In a Cure, Walk for Lou Gehrig's Disease Team. 6. Doug Reycraft, Chair, Municipal Employer Pension Centre Ontario (MEPCO) Board seeking continued support in 2015. 7. Carolyn Kuntz, Director Health Promotion, Elgin St. Thomas Public Health with information on 2014 Nutritious Food Basket annual survey. 8. Responses to Elgin County Library's concerns regarding availability of electronic content to public libraries from: a) Hon. Michael Coteau, Provincial Minister of Tourism, Culture and Sport b) Hon. Shelly Glover, Federal Minister of Canadian Heritage c) Anthony Durocher, Deputy Commissioner, Civil Matters Branch 7 County Council 7 January 27, 2015 9. Western Ontario Wardens' Caucus (WOWC) Press Release announcing Chatham -Kent Mayor Randy R. Hope Acclaimed as Chair of Western Ontario Wardens' Caucus. 10. Norma Bryant, Clerk, Municipality of West Elgin, with a resolution supporting the reinstatement of mandatory long -form census. 11. Ministry of Education Proposed New Process for School Closures with resolutions of concern from: a) The Municipality of West Elgin b) The Township of Malahide c) The Municipality of Bayham d) The Township of Southwold 12. Brenda Gibbons, Administrative Assistant, Municipality of Bayham, with resolution approving Class EA Notice of Commencement. 13. Peter Kaftarian, Director, Ministry of Health and Long -Term Care with information on the Enhanced Long -Term Care Home Renewal Strategy. 14. Grant Request from Wallacetown Agricultural Society. (see 2015 Grants Requests Report) Moved by Councillor Mennill Seconded by Councillor Wiehle THAT Correspondence Items #1 — 14 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members The Director of Community and Cultural Services informed Council that the Elgin County Museum will be hosting a lecture on the Avro Arrow on Friday, February 26, 2015 at 2:00 p.m. Councillor Martyn noted that Council Chambers are often quite cold. The heat generated by the projector used for presentations causes the air conditioning in the room to turn on. Councillor Martyn wondered if there is a way that the thermostat can be moved away from the projector to prevent this problem. The Director of Engineering Services stated that options for wireless thermostats are being investigated at this time, which should solve this issue. Notice of Motion — None. Matters of Urgency — None. Council recessed at 11:17 a.m. and reconvened at 11:25 a.m. Closed Meeting Items Moved by Councillor Marr Seconded by Councillor Wiehle THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (a) security of the property of the municipality or local board — OPP Court Security Plan; Section 240.2 (d) labour relations or employee negotiations — Homes Medical Director — Contract Renewal Considerations; Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Relocation; and Section 240.2 (e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board — Woodlands Clearing Application. - Carried. 8 County Council 8 January 27, 2015 Moved by Councillor Marr Seconded by Councillor Wolfe THAT we do now rise and report. - Carried. The Tree Commissioner attended and explained the first item regarding an application for exemption. Moved by Councillor Currie Seconded by Councillor Martyn THAT Council approve the Application for Council Exemption subject to the following terms and conditions: 1) Replanting /reforestation of the area of the adjacent parcel so identified in the Application with 525 trees of species /stock acceptable to the Tree Commissioner; and, 2) Prior to the commencement of any harvest or replanting procedures as contemplated herein, full payment of all outstanding charges, including collection charges, as arising from the previous prosecution of violations for illegal harvest along the existing right -of -way lands; and, 3) Compliance with all signage and notification requirements for the harvest of trees as established under Woodlands Conservation By -Law 05 -03. - Carried. The Tree Commissioner left the meeting. Moved by Councillor Marr Seconded by Councillor Jones THAT the confidential report titled "Elgin County Court Security Plan" from the OPP dated August 2014 be received and filed. - Carried. There was a staff direction regarding the County's negotiations with the Homes Medical Directors regarding their contracts. Moved by Councillor Currie Seconded by Councillor Jones THAT the Chief Administrative Officer be authorized and directed to present formal offers to purchase lands required for the relocated Dexter Line to the property owners affected; and, THAT the appraised top of range value plus $500 (for legal counsel) be offered to each land owner. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. 9 County Council 9 January 27, 2015 BY-LAWS Moved by Councillor Mennill Seconded by Councillor Jones THAT By -Law No. 15 -02 "Being a By -Law to Authorize Elgin County to Enter Into a One Year Pilot with Graham Scott Enns to Provide Information Technology Services" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Currie THAT By -Law No. 15 -03 "Being a By -Law to Appoint a Land Division Committee and to Repeal By -Law No. 11 -02" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Marr THAT By -Law No. 15 -04 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the January 27, 2015 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Currie Seconded by Councillor McWilliam THAT we do now adjourn at 12:00 p.m. and meet again on February 10, 2015 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 10 - Carried. Paul Ens, Warden. Alan Smith General Manager, Economic Development County of Elgin Thank you for the opportunity to come before Elgin County Council on February 10th to discuss SWEA . SWEA , Southwestern Economic Alliance was established in Stratford with its first assembly in May of 2006. This year at the Assembly in London we will be celebrating our 10th year . SWEA in its composition of membership is very unique, a partnership of local governments, academia, public and private sectors from across the region of southern Ontario. With one common goal, the building of a strong regional economy across the southwest. SWEA has been collaborating with its membership on common goals, issues and opportunities in our economy. To be that voice, that conduit or bridge to the Provincial and Federal Governments. To have a platform that brings together all the counties and separated cities, along with education and the private sector. The opportunities are there, the platform and the organization are there......As a region SWEA makes sense! We can't have boundaries, we must work collectively together avoiding duplication, advocating and working as one. SWEA and its immediate future is bright engaged and focused on creating opportunities with its membership be it advocacy, research in regional economic development or specific projects that impact our entire region of South Western Ontario. The question for all of us as members is What does success look like for SWEA and the region and how do we best deliver a regional economic development model that will benefit the collective membership across the region. It really is what is good for the region. John Grace Chair SWEA Board of Directors 11 Elgin St. Thomas EMS Annual Report - 2014 12 Agenda >System Performance >Service Highlights ➢ Bayham Plans for 2015 Definitions ADRS - Data obtained from Ministry of Health (MOH) Ambulance Dispatch Reporting System 90th Percentile Response Time — duration of time that a response takes 9 times out of 10 (more accurate than an average response time). MOH standard for Elgin County is 14 min 25 sec. CTAS Level Response Time — the percent of time it takes for an ambulance (or ERV) to arrive on scene of a call according to patient severity of injury /illness. This level of service is set by the County. Reaction Time — time it takes from notification of a call to the time that an ambulance (or ERV) is mobile to the call. MOH standard is 1.5 minutes 90% of the time. 14 Call Volumes by Station Edward 22 Shaw 11 Aylmer 0 Rodney 0 Dutton 3 Bayham 0 Total 36 Pro ear 586 13 1067 2178 3 654 1299 0 337 791 0 100 322 2 222 415 0 29 76 18 2409 5081 85 22845 4820 1908 834 201 1073 5188 2801 1329 1495 3463 4105 87 192 7566 15,110 7451 151226 Response Times by Municipality Aylmer Bayham — Staffed Bayham — Not Staffed Central Elgin Dutton- Dunwich Malahide Southwold West Elgin St. Thomas 7 min 13 sec 14 min 2 sec 23 min 6 sec 13 min 14 sec 15 min 47 sec 14 min 41 sec 14 min 23 sec 11 min 56 sec 7 min 33siec 1 min 18 sec 1 min 24 sec N/A 1 min 21 sec 1 min 11 sec 1 min 16 sec 1 min 21 sec 1 min 18 sec 1 min 23 sec CTAS Response Time Reporting 6 Minutes 8 Minutes 10 Minutes 14 Minutes 20 Minutes 20 Minutes 45% 60% 75% 85% 90% 90% *CTAS reporting data obtained from1fMedic ePCR 49% 67% 84% 91% 96% 96% System Performance cont'd 90t" Percentile Response Time: 12 min 10 seconds Reaction Time: 1 min 21 seconds Km's Travelled: 510,452 Vehicle Collisions: 9 (1 during emergency response with lost time injury. No patient involvement). Emergency Call Volume: increase of 5.4% over 2013. 18 Service Highlights ➢ MOH service review ➢ Introduction of Life Pack 15 cardiac monitors ➢ Community Paramedicine Funding ➢ Ebola preparedness ➢ 165 Community Volunteer Hours ➢ Retirements ➢ Operations Manager ➢ Managing Director 19 Bayham 2014 Current Staffing Hours Mon-Fri 0700-1700 Response Times Staffed 14 min 2 sec Not Staffed 23 min 6 sec Full Report and Recommendations in 2015 to meet 17 min 42, 0 0 0 30 sec response time in Bayham. 20 0 0 0 0 2a Map dIa 2Oi 5 _ _gie Plans for 2015 ➢ Community Paramedicine ➢ Paramedic Referral launch January 25tH ➢ VISIT (Bayham) trial development continues ➢ Deployment Review and Report ➢ Leveraging Technology ➢ Stakeholder Relations 21 Phragmites australis 22 Prepared for Elgin County Council by David Collins, Chair, St. Thomas Phragmites Control Committee Phragmites australis is an invasive plant from Europe. This plant reproduces by rhizomes from an ever - expanding vibrant root system. A single stand can expand by as much as 20 meters a year. Rhizomes grow at a rate of half a meter every four days. Each stalk, which can be up to 5 meters tall, produces a heavy seed crop. In order to promote its own growth, the plant secretes a toxin into the soil to destroy competing plants creating a monoculture. The invasive form can out - compete native wetland plants for resources, quickly dominating wetlands. It displaces native vegetation and reduces the quality of the habitat altering nutrients in the soil and water, decreasing the diversity of animals and plants that normally live there, increasing air temperatures, drying wetland soils and trapping sediments. Mature stands of Phragmites often reach 5 meters tall, interfering with shoreline views, which can lower property values. 25 26 27 29 Research has identified Lakes Huron and Erie as having the greatest amount of invasive Phragmites in Ontario. 1. Recognize that there is a problem with Phragmites in the region. 2. Ask for citizens to be part of a Phragmites Control Team \Committee. 3. Offer resources from Parks and Recreation and Roads Departments as well as conservation authority. Create invasive species list. 4. Map the community, recording Phragmites cell locations. 5. Develop a Management Plan incorporating Best Management Practices. 31 6. Create and send a Letter of Opinion to the Ministry of Natural Resources and Forestry. 7. Develop a cost analysis and allocate a budget. 8. Make sure necessary staff hold appropriate pesticide spray licenses or hire a certified company. 9. Commence mass eradication programme (not over water). 10. Assess success, move to year two. 11. KEEP COMMUNITY INFORMED AND EDUCATED. 32 A Phragmites Control Committee will endorse which very clearly states that - "EVERY possible care is taken to protect the vegetation and wildlife:" IS THIS THE FUTURE OF THE BEACHES IN PORT STANI EY, PART BRIJCF PORT GLASGOW? YO!! CAN RECLAIM YOUR BEACHES AND WATERFRONT. Phragmites australis subs!). sus rails c o Kilometers 0 50 • 0 70° Phragrites australis subsp. australis to 1990 1000 Kilometers 7© 5 • Pliragmites australis subsp. australis to 2010 1000 Kiiomacvrs -a mere 15 years from now Phragmites a ctrl subsA Australis predicted Through much experimentation with: • repeated cutting • cut and roll • drowning • burning • physical removal Only one method has proven to have immediate eradication with long term non regrowth: The use of an herbicide approved by the Pesticide Regulatory Management Agency, applied to vigorously growing Phragmites by a certified and registered sprayer. St. Thomas is using Weather Max mixed with Soybean Oil and hand sprayed by a certified company. 41 In Canada the Pesticide Management Regulatory Agency has, to this point in time, not granted certification and registration to ANY herbicide which may be sprayed over or in close proximity to water. Products which may be used in these areas have been approved by the United States Environmental Protection Agency since at least 1999. Without the use of a certified and registered herbicide in Canada, Phragmites australis will never be eradicated and our beaches will disappear, our rivers will become barren and our irrigation canals will cease to provide water to crops. 3t Pre-control September 2011 Post-control July 2012 Similar product, same ingredients as St. Thomas is using. 43 Mowed but not treated 46 47 48 Sites which can be easily accessed, such as roadside ditches and residential properties, can be controlled on foot using a spray unit secured to a trailer or pickup truck. This set up is more efficient than backpack units while also allowing for the same select spray application benefits. 49 This is a simple control protocol in widespread use both in the United States and Canada. 1. When new growth in the spring is about a meter in height the Phragmites is cut. This will include the previous years growth which is now dead. 2. Wait until new growth is the same height as in number 1 and eradicate using a P.M.R.A. certified product as outlined in the Letter of Opinion approved by the Ministry of Natural Resources and Forestry( Weathermax or Arsenal ). 3. Eradication success will be evident within 4 weeks. 4. Resume normal cutting. 5. Repeat process as necessary. 50 Clean Equipment Protocol for Indus ry -e-_N invasive Speaes Centre "Ontario ralrto inraive Plun Council In partnership with the Peterborough Stewardship Council, the Ontario Invasive Plant Council has developed the o to assist in preventing the spread of road and trailside invasive species. 51 It should be noted that, since Phragmites has become so pervasive throughout Southern Ontario, total eradication on a site level is practically impossible. Seed and rhizome dispersal from uncontrolled sites, combined with human activity will ensure constant reinfestations. For this reason it is highly recommended that an ongoing monitoring and rapid response control program be implemented to ensure that Phragmites densities do not return to pre - control conditions. This can only be achieved by monitoring sites during the growing season and controlling new shoots by either mechanical (cutting, pulling) or chemical (backpack, handwicking) means. A reduction in these efforts /costs should be realized each subsequent year as control efforts throughout the region continue to expand. 53 Is encouraged to forward to the Provincial Government the attached letter requesting the Federal Government move the PMRA to the Agriculture Ministry and accept U.S. E.P.A. pesticide certification as equal when certifying identical product in Canada. This action was taken by St. Thomas Council. Phagmites australis A Guide :.::,,f INVASIVE PHR_AGMITE5 Ce.an Equipntestt Protocol for Inclusn y Working Group Prepared for Elgin County Council by David Collins, Chair, St. Thomas Phragmites Control Committee (please ask prior to distribution) http: / /www.michigan.gov /documents /deq /deq- ogl -ais- guide-Phrag Book- Email_212418_7. pdf http://www.ontarioinvasiveplants.ca/files/CleanEquipment Protocol_Mar152013_D3.pdf Go to Ontario Phragmites Working Group website at http: / /www.opwg.ca 55 Dear Honourable Ministers, (Agriculture, Environment, Natural Resources, Tourism, Transportation) Our provincial green spaces are under attack. Our provincial lakes, streams, rivers and irrigation canals are under attack. Our provincial road corridors and road shoulders are under attack. Our privately owned farm land is under attack. Our beaches, shorelines and fish habitats are under attack. All of the above are under attack from Phragmites australis, the most invasive species in North America. Phragmites australis, an invasive species of plant called common reed, grows rapidly into dense stands of tall plants that pose an extreme threat to Great Lakes coastal wetlands. Early treatment is the key to controlling and eradicating Phragmites. Why is invasive Phragmites such a threat? The invasive form can out - compete native wetland plants for resources, quickly dominating wetlands. It displaces native vegetation and reduces the quality of the habitat, altering nutrients in the soil and water, decreasing the diversity of animals and plants that normally live there, increasing air temperatures, drying wetland soils and trapping sediments. Mature stands of Phragmites often reach 5 meters tall, interfering with shoreline views, which can lower property values. When growing along road corridors this plant interferes with visibility and eventually could impact roadway integrity. Communities throughout Ontario are waging a battle against Phragmites in order to preserve our wetlands, rivers and shores, but we need your help to be able to totally eradicate this invasive reed. There is NO approved herbicide that can be used to kill Phragmites when it is growing directly in, or in close proximity to, the water at the shores of our lakes, rivers, streams and irrigation canals. It is at these shorelines that the severest damage is occurring. The sad part is that safe, over the water herbicides are commercially available — but not to Canadians. There are a number of safe products that are available to our American neighbours, approved through the Environmental Protection Agency. Why are these products not available to Canadians? It is with the Canadian approval process that we need your help: 1. Your Ministries are requested to immediately petition the Federal Government to remove The Pest Management Regulatory Agency from Health Canada and transfer its operation to The Department of Agriculture and Agri -Food. 2. Your Ministries are requested to immediately petition The Pest Management Regulatory Agency to permit the use of United States EPA documented research used for product certification. This documentation may then be used by Canadian subsidiary companies wishing to seek approval for certification and subsequent use of an identical product already approved for use in the United States of America by the Environmental Protection Agency. Why should the Canadian subsidiary petitioning company be subjected to high costs to duplicate the already accepted certification research? 3. Your Ministries are requested to act upon these two items in an expeditious fashion in order to prevent further damage and financial loss directly attributed to Phragmites australis. There are several very effective sprays that can be used when not hampered by proximity to water. Each of your Ministries should be advocating their use and funding eradication programmes to assist local agencies, community groups, city councils, cottage associations and the farm community to battle this devastating invasive species. Phragmites australis must be defeated and eradicated now before irreparable damage to our economy is irreversible. Thank you very much for your attention and consideration of our request. A 56 CAS YI @ ELGIN COUNTY LIBRARY The Youth Internship at Community Access Sites program, otherwise known as YI at CAS, is a Government of Canada initiative, administered by Industry Canada, in partnership the Ontario Library Association. The program aims to provide Canadians with affordable public access to the Internet and the skills they need to use the Internet and computers effectively. 58 CAS YI @ ELGIN COUNTY LIBRARY Participants (youth 15 -30) work as Youth Interns at community access sites throughout Canada, helping individuals, community organizations, and small businesses improve their knowledge and effective use of the Internet and related information technologies. Specific activities include: • Delivering Internet training sessions • Researching and developing Web sites • Drafting publicity materials • Organizing information fairs and special events • Providing technical support to the community access site 59 RNS 201 J CAS' • In the 2013/2014 term the majority of interns graduated on to new opportunities. • The interns act as important community connectors and advocates for the library in addition to being invaluable resources in our rural communities by helping to support patrons' technology needs, engaging youth in new forms of literacy and internet safety, and creating collaborative networks between branches through county -wide cyber camps and lessons. 61 • The 2014/2015 term has seen lots of new changes including 7 new interns under the management of our new Manger of Programming and Community Development, Sandra Poczobut CAS YI @ Elgin County Library Interns in action collaborating and brainstorming ideas for Youth Cyber Camps at our midterm workshop held this January at our Port Stanley Branch. • .e. c What is _e a i P oyra= What ran our CASr This year we have launched a new CAS Intern Website, and a specific "Tech Talk Blog" which features articles and news written by the CAS Interns. The Blog enables interns to gain valuable communication skill while sharing their expertise and knowledge related to technology. 63 .e. yr y• The Blog also acts as an advocacy piece for technology helping to add a youth perspective to our programming and initiatives. A recent Blog Article titled "Dinosaur Dial Up" by Belmont Intern Spencer Esler caught the attention of SWEA and SWIFT by offering a youth perspective on how internet speeds in rural areas impact youth who face a disadvantage in our increasingly wired world. " Even today, in our supposedly modern world, there are still many people who use dial -up internet. I am not writing as a general observer to this crisis, I was one of these Canadians until fairly recently. Half a dozen months ago, my family was able to switch over to a high -speed service provider. Up until that point, we had been trying to get by using the only internet that was available: dial -up. Whenever I had a project at school, I would go into the library on the weekend because I wasn't able to load anything at home." 64 www.e gincQ r •ycasyi.wee CAS Interns are encouraged to interview patrons they are working with in a monthly feature called "Tech Talk with a patron with a Patron." Here is an exert from Kathrine Philmore's, CAS YI West Lorne, interview with Margaret who she helps weekly with tech lessons. What's your favourite Elgin County Library resource? "Katherine, the Dutton's CAS student; she's the girl I go to when I need help with my computer. I love that she's available and she'll help me with my phone, camera, computer, and my every electronic worry!" How long have you been a patron of the Library? "Oh gosh; I was a patron at the library when my children were little, which was about 50 years ago. I've become a much avid patron with the CAS program and when my grandchildren came along. We often come to the library to check books outg NC A Ar With a kind donation from the Dorothy E. Palmer Estate, Elgin County Library is opening a "Maker Space ", complete with a 3D printer and new technologies aimed at providing youth access, at our Aylmer branch. CAS Interns are embracing some of the new ideas and technology and bringing them to youth focused cyber camps at branches across the county. 66 CAS YI @ ELGIN COUNTY LIBRARY Thursday, November 6th Rodney Library 207 Furnival Road F.O. Sox 35£ Rodney 5 "I think everyone... should learn how to code. It teaches you to think" - Steve Jobs As school boards embrace STEM (Science, Technology, Engineering and Math) into core curriculum our Interns offer programs that align with this pedagogy. A recent series put on by Colin Crober at our Rodney Branch teaches kids how to "code ", learning the back end of game design and computer language in a fun and accessibi way. Contact Cohn at ihorgsp, ohs go oppcicighecte ty of computers at pl r_make Sours., :going shophs, and woe: CAS YI @ ELGIN COUNTY LIBRARY 1 Our West Lorne intern Sam is inspiring young girls to explore the world of circuitry using an MIT developed technology called the "Makey Makey" in her programs. Sam teaches kids how to create circuits that plug into any conductive object enabling one to create banana pianos, stair bongos, and play dough gaming controllers to name a few. 68 CAS YI @ ELGIN COUNTY LIBRARY Straffordville and Port Burwell CAS Intern Faith Braun has reached out to other systems to connect with youth interns in Ontario and has collaborated on the development of "Appy Hour"; an unintimidating program aimed at seniors to offer informal tech support. 69 As of December 1st! Every-other Monday at 5:30 PM u y all aes we Bring your Cell Phone, iPad, Tablet and/or apt Share your favorite n -s, apps and share anything, about your device voi ciesre Anyone is weicomed, new and experiences rl cvice owners! 0 Straffordville Library Rank Rod Ra Box an StraMxtAle C4-ttio NW I YO (519) -t,-.3S54 littpft*we4ixwory_mlEwy (AS" I R RY Video Game n I Tourr"• t 11 1 Sign up at the library for the ent of a lifetime' Play a III tournament es, from puzzle am es of games, to random I es to sports 9 jindie games you've never heard of. 00 1 Ages 8 and up! 16th, 4:304 October 5.3© s-0 Ca ad,=.F 70 CAS Intern Josh in Springfield is inspiring and connecting youth across the county by offering on -line cyber camps and game tournaments; encouraging kids to balance screen time with outdoor play and offering tips on on -line safety. CAS YI @ ELGIN COUNTY LIBRARY Interns are accessing the possibility of virtual reality using an affordable device called "Google Cardboard" that interacts with smart phones enabling the user to experience three dimensional spaces through Google Earth and other interactive interfaces. 71 CAS YI ELGIN COUNTY LIBRARY At a recent workshop CAS Interns presented tools and lessons for patrons such as Google Maps, and Google Drive LIBRARY In October, three of our interns created videos highlighting how the Library has inspired them. All three Elgin County CAS Interns won an I -pad each from the Ontario Library Association. Their videos were featured recently at the Ontario Public Library Association Awards Ceremony at the OLA Super Conference in Toronto. CAS "Isn't this thing ever neat ?! I didn't know I could do that, I'm going to use my tablet much more now!" — Pete Terpstra, West Lorne "We know nothing about computers, so we came to see if you would help." — S. Blatz, Straffordville "[The lesson] was excellent! I didn't realize the program had so many useful buttons!" — Patron, Port Stanley "It really is amazing to teach someone with a program you're more comfortable with. I felt like the patron learned a lot and will be a much stronger user of this program in the future." — Joey (Intern), Port Stanley "I really enjoyed my time at your cyber camp. Can I come next time ?" — Toby Wolley, Rodney, "Wow! This is so cool! I'm going to keep this Scratch account handy." — Youth, Belmont 74 CAS Engagement is essential to retain youth in rural communities. The CAS YI program, which runs from September to April, helps to invigorate our libraries and offers a unique opportunity for patrons and businesses to receive tech support free of charge. Throughout this program our interns have been able to add a human face to technology making it accessible to all patrons and removing barriers. Much like our staff, our CAS Youth Interns bring a passion to the work they do at all 10 of our branches. 75 c� F CAS YI @ ELGIN COUNTY LIBRARY Image Courtesy of Elgin County Archives Our CAS Interns help bridje the technology divide. Director of Financial Services — Preliminary 2014 Year -End Financials Director of Homes and Seniors Services — Homes — Lab Service Contract p p -. -. c n (D (D n- O 0 v o o 5. co 1 1 0 3 3 0 0 con con a ✓ v 5. n n v a a o (D (1) I n n 00 0 Director of Human Resources — Employee Benefits Renewal 2015 Accessibility Coordinator — Enabling Accessibility Fund Grant for Library Assistive Technology Library Coordinator — 2014 Library Usage and Statistics Report (a3H3vlly) - spode lle ;S 51.02 101. AJenaga3 ddV1S aNV 1I3NfO3 3O S12JOd32i • • • • • • n- 0 ° a) -o —0 n) - -tOD (D o H (?.D S.-0 D m D 5'c) v° ni< )O (D moo 5.a 0`< (Qa as 0_ O O 3 _ < O (D m m �° �(DmoO2 aDE n- a-h 5. o �� °oa (n O (D v (D o • Q vv cp cQ°wv m0 �� 3 a) v � v ao w =�D a) C 7O w(D �O (Dr (o(D0 a 5, n . D O � . 0 n O • R, 72 0 O . O cTa •0 m o m W O m ,o o o "5-- ((o `< m C � 0 0 (D n O - co a c) = ° a o <•(Q �(D V� �O V_ o m com o 20 v m v° °`< O coo ° o , � a) a o0- � ° aaa w v v OO v ((T). °o (n O 5 . w O ° Q ((DD ° `< oa n F,cnsS���o n oo. �(D o��0' v o 0 :O O`< - (DD (D (' 8 v 5wn a) co D�3am(Q * ccr c<< n - � (D n (D v 43 (D v) (D 0 a O F cQ 0 0 n. v v �� m ° �cDn m (n .�o v O ° Eo n (7 •o m O (Q O c cn v w v v _- V (O O �. ((Da) n N v cD O O 73 0 N v a cn � N -1 CO ) - 3 5' n D (-0 ° (D a O v a a 0 w n O <. _ v (D v 0_ c (D v 0 O n 3 (� O O 00 �. O (n o 5.%) -0 n 5n (D co v (D (n o (D O O (D v (D -, (D n (D 0 n (D — _0 (D v n O — j O a X n n � `< _ D (D - (DD n n 0 * 0 (D (D (D 0 (� o O O O O O (D a) (D ) a — n( nv a o�,�.�DO�an'cn'no N v '° w�- m n)v0D- Q ° n w' `< q< a co � (n 0 a q a T• O v 0 = (D (D 5 (D _. (D a co co cn a O ,� (Q cD `< (n m- - - 92- (D 0 a O cc - _-� c a (n O (n (p v 5V aon-moOVCQO5. * ( co o (2. a) a) co 3ov n 3 mvDa N (D ' .� a) 5 a O c O w (D a - � (n (n (D O n The following highlights in library usage can be derived from the statistical analysis: :NOISSl3SId ctonv0• -0- -a 5 0 (D o 3 (n <_. 53D •a (D O (D m�D� mw m v (Q C7 ° ° con O 0 n• • a (D v O. 0 w 3 a st 3 0 o v (O ((D 0) n - -, Da c < . (D cr O N ( n' w O O 0D 3 v ° a) D -S (0 _ ( ° -S m = • 0) a m .� (D v 0 0) c - an- (D o 3 :NOI13f14O211NI C > o co H 0 m •• 0 H 2014 Library Usage and Statistics Report 9I.OZ `9Z AJenuer Sandi Burgess, Library Coordinator lIONfOO kLNfO3 0112JOd32I - vm -0 v=mcn m c' o m 0 -5'� , 3 -h 3 (-6, � (D (D - (D m >4 0vwm a 3c<v cpm n0n )0 0) O - 74 5' 0�0�°0o .0 cn(D 5' ) 0 (D 0 �G W 0 c) a). X (D (D 0 () 5 5 (D (1D N --.- --.- ( ) 3 n 0 (D 0 n) 0 - ((DD m-a000 (D O < n) (OD (D (QOao vO Q'< (D ) a o �. (D O a0 = -� 0 O D v 5. S. (D o c) Q n-0 w 3 vD <0- - �mv0.0. (Q (D - (D Q 0- o CD w<-a 0 5- Q 0 D w, m `< O v (D (D 3 00 n) (-13 O D v .- o_ 0 an �a(D- a-0 (D 0 -•�- v 0 a (D O v o N - 0 (D o . O = (D ,-1" 0 r 1— 0 m cQ -s. O (0 (on m O (n 0 (D D- (D (D o-a :c c a))o0- 0 0 0 00 0 w n) (D O O (D N (D 0 v o L1) (D Q 0 � � O : m o Q C (0 0 (D v 0 s m 3 v w O Q n) - O a-s 3 N (D �. . (D w w 3 0 0 - O O 0. (D 5.P -i c _0 (D 3 (- (° (D W v,• v (D•m (D v 0 o v 5. 0 c�(D 0 0 (y) a 0 '< (D (13 a) 3 � (D a Q o ) c O C (D (Q 0 O 0 0 v 0) 0D- 0) I (D CT -C3 m 0) o (D < 5 Q (D n 0. 3 O v — O v � O � 0 3 o o(D3 O - 5- (D This report summarizes use of Elgin County Library collections and services in 2014. :NOISf113NO3 0' 0 a 0 0 0 O (D (D 0) 0) 0) (D G 0 (D 0 0 0 (D 0) 0 0 (D 73 O `G a (D 3 0 E.; (D 0) 0 v 0 0 0) (D 0 (D 0. _7 0 (D a 0 0 0) • 0 w (D (D 0) 0) 0) (D 0) _) O 0) ((DD (D O (D a 5- 0 0 O 0 0 0 (D 0 v �'< 3 a N) O (D 0 0 0 (0030) a C 3 o 0 w 0 ) < 0. m 0 0 E m a . VA a) n 0•O (D 0 ( 3 73 (D C '< o - (D U) ` Fn. 3 D((DD 3 () O (Q v (D 0- • (0 (D 3 (D • (D 0) H (D CTT E.; o� - ) 0.3 (2. 3 v (Q a _' 0 (D v < 0)(0 (D o (0 co 3 3 (0 o a 3 (D 0 0 0 0 0 (D in (D (D 5- (D 0 O 0 (D a 0) 0 a (D a 0 (D 3 (D O (D (D 0) (D (D (D 0 0 (D 0 0 3 3 O 0 E.; 3 0 O 0 (D 0 • 0 O v 0 (D O 0 E.; (D 0) 0) • o �� v o -• o v 0 ( (D (n o 0 cp O (D cm3 (D c*" Q (D N N -• O 01 U1 ((D 0 3 Z 2. (D r' < 0. Q( X 0 0. 0 N •- O (D — (D 11,$) (D ( v co O a N N 0 (D (D al w (D a 5. ( (D O < -v 0-C3 0-0 `07o o w x 5. m (o 0 <. O O 0 <. -1 (D (D ) CA) .� co <. 0 (n 0 D� �G (D (D 5- (D 00 (p O O O (D O o 0 5- (D (D (D 0 0 0 0 O O 0) (D a a 0 O 0 O • (D E.; 0 (D a (D x_ H (D 0 0 0 (D 0 (D 3 0. 0) (D (D (Q. O • Cr — > N 0000 -s W m 0 `< — (n (J) m -h 0v-h m • o r' 3a)7 <.(D (D �, = v Fn.(D v �o Fl; n) 0 ci) 0) 0 3 (7). v v (D .an a7�•'< v (D ao- a) O o 0 (D a n 3 c n (D-0 0 o a-) (D (D ) 5- o (D (D 0- 0 0 ahm 0 O O O O a) (D to 0 0 � � �'5. an) (;; -6 a : 0 () 0 v 0 •O (D < (D O (D (D 0 0 O 5- (D � ma � a a v w a0 m � (D (D n (D () ) O O w O 0) ((DD o o 0 v 0) O) v 0 � 0 a0 (D 3 0 n co 5. a 0 `G O 3 3 (D a O 0) p co r w CT » 0 k 0 o c 2 0 g� 2 Uw m_ o c-7 0 0 E c � (1) (D 2 0 (D 2 All of which is Respectfully Submitted uoissiwgng aol penoaddy THAT a copy of this report be submitted to all municipalities in the County of Elgin. : NOl1VO N3 W WO332i a 7 a) 0- \ o a) n j W % m = c = m : * - g » 2 g » _ ® = » S 2 ' = m k � o_ � § Es) (7)- k k - 0 7 0 m g m o 7 U 2» o_ D » ? 0 co S 2 o n 2 2 2 sz (D » 0 % < 0 _ \ . c \ 0 W /. a.o 3 m- , o R .0 % g D 0 / % O % a A » / 2 N) ET V » UT § q & 7 Q = 3 (1 -. _. » cp \.m C ° W % = CO g § c ( 5 » 2 k— j 2 7» 7 (D n-' c-n's (0 5. » a 2 _ q O � $ 7 0- § - a3 0 — w(T) . . 5- . A � � J m- 2 2 - g (D 0 a &.),. J - 7 0 » » § 7 0 • o j n _ 2 % S g U » g ¥ 0 77 o Library Usage and Statistics Report 2014 Sandi Burgess, Library Coordinator 81 2014 Circulation Activity by Branch ❑Aylmer o Straffordville o Dutton ®Pt Stanley o Rodney oSpringfield o Belmont ❑West Lorne ®Pt Burwell oShedden 2014 Circulation Activity by Branch Aylmer 77,835 2013 Circulation Activity by Branch ❑Aylmer o Straffordville o Dutton ®Pt Stanley o Rodney o Springfield o Belmont ❑ West Lorne ® Shedden ®Pt Burwell 2013 Circulation Activity by Branch Aylmer 79,967 Straffordville 39,688 Straffordville 42,238 Dutton 28,502 Dutton 29,609 Pt Stanley 23,762 (reduced service October 2013 - May 2014) Pt Stanley 25,801 Rodney 21,249 Rodney 19,830 Springfield 16,446 Springfield 19,734 Belmont 13,636 Belmont 15,378 West Lorne 13,482 West Lorne 14,733 Pt Burwell 9,410 Shedden 12,204 Shedden 9,325 Pt Burwell 10,275 TOTAL 253,335 System -wide Circulation Activity Decrease of 6.5% TOTAL 269,769 82 80000 70000 60000 - 50000 40000 - 30000 - 20000 10000 - 7,257 eBook Inventory & Usage 16,053 2012 2013 2014 Number of eBooks downloads Number of eBooks available for download Downloadable Collections 2014 Number of eAudiobooks available for download: Number of eAudiobook downloads: 2013 14,890 Number of eAudiobooks available for download: 15,133 3,299 Number of eAudiobook downloads: 2,640 Number of eBooks available for download: 56,890 Number of eBooks available for download: Number of eBooks downloads: Number of eMagazine downloads: 16,053 Number of eBooks downloads: 51,548 13,645 2,119 Number of eMagazine downloads *: 723 *Zinio Magazines were introduced July 2013 eBook Circulation increase is 17% eBook Circulation as Percentage of Total Circ is 6% 2014 Online Catalogue Use 2013 Online Catalogue Use Pageviews 598,893 Pageviews 666,069 Visits 41,644 Visits 44,085 83 2014 Reference by Question Type 6000 1 5000 4000 3000 2000 1000 Standard Electronic Reader's IT Questions Reference Reference Advisory and Support Reference & Readers' Advisory Questions* 2014 15,147 2013 20,956 2014 Interlibrary Loans 2013 Interlibrary Loans Received 3,850 Received 3,855 Shipped 2,893 Shipped 2,535 TOTAL 6,743 TOTAL 6,390 * results extrapolated from Typical Week data, reported annually to the Ministry of Tourism, Culture and Sport 2014 Holds 25,90 U Placed in Library Placed Online 2014 Holds Placed in Library Placed Online TOTAL HOLDS 56,149 25,906 82,055 Id Placed in Library LA Placed Online 2013 Holds Placed in Library Placed Online System -wide decrease of 11% in number of physical holds This decrease comes after a 200% increase over the last 5 years Current number of eBook Holds Average wait time for eBook 491 22 Days 85 61,676 30,721 92,397 2014 Member Activities Active Cardholders New Registrations Program /Tour Attendance Public Access Computer Sessions Wireless Connections In- person Visits* * First full year available 11,457 1,493 21,550 25,508 10,473 Aylmer Straffordville Port Stanley Dutton 81,020 34,944 22,773 (7 months) 18,388 Program Attendance Decrease of 9% 2013 represented an all -time, record high for program attendance. 2013 Member Activities Active Cardholders New Registrations Program/Tour Attendance Public Access Computer Sessions Wireless Connections ** ** Tracking began March 20, 2013 12,081 1,600 23,543 28,255 7,129 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator DATE: February 10, 2015 SUBJECT: Enabling Accessibility Fund Grant For Library Assistive Technology INTRODUCTION: In July 2014, the County submitted an application to the Government of Canada's Enabling Accessibility Fund in order to purchase assistive technology for each Library Branch in the amount of $10,169. In December 2014, the County was notified that the application was successful. DISCUSSION: The Enabling Accessibility Fund is a federal program that exists to enhance accessibility for Canadians with accessibility challenges. The County has been successful in an application to the fund in the amount of $10,169 to provide assistive technology for use in the County's ten library branches. The library will also be contributing approximately $5,331 towards this project from existing funds in the library's budget. The objective of the project is to ensure that people with disabilities have access to as much information as possible, including access to governmental services or enjoying audiobooks and online magazines for leisure. The County has already implemented several accessibility improvements in the library. Currently, each Library houses a copy of ZoomText, and a large print keyboard. ZoomText is screen magnification software that allows individuals with low vision to see a computer screen. The large print keyboard provides contrast and makes it easier to see the keys. With the funding that has been generously provided by the Federal Government, the County is able to enhance the technology that is offered at the branches and allow greater access to information and materials. CONCLUSION: The County will be purchasing assistive technology for each Library branch. This has been made possible through an Enabling Accessibility Fund grant. RECOMMENDATION: THAT Warden and CAO enter into a funding agreement with the Government of Canada in the amount of $10,169 under the Enabling Accessibility Fund; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Federal Minister of Human Resources and Skills Development Canada and Member of Parliament Mr. Joe Preston. 87 All of which is Respectfully Submitted Approved for Submission Jennifer Cowan Mark G. McDonald Accessibility Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services FOR IMMEDIATE RELEASE FROM THE CONSTITUENCY OFFICE OF JOE PRESTON MEMBER OF PARLIAMENT FOR ELGIN - MIDDLESEX - LONDON MONDAY, JANUARY 12, 2015 HARPER GOVERNMENT IMPROVES ACCESSIBILITY FOR CANADIANS WITH DISABILITIES IN ELGIN - MIDDLESEX - LONDON Today, The Honourable Peter Van Loan, Leader of the Government in the House of Commons, on behalf of the Honourable Candice Bergen, Minister of State for Social Development and Member of Parliament Joe Preston, announced improved access for Canadians with disabilities to programs and services in Elgin- Middlesex- London. The Government of Canada is creating opportunities for Canadians with disabilities," stated Minister Van Loan. "Thanks to these organizations, who care about accessibility, we are eliminating barriers and we're helping to bring workers, employers and communities together." Minister Van Loan announced the funding at Pearce Williams Christian Centre. Eight (8) organizations received a total of $195 403 from the Enabling Accessibility Fund to improve accessibility for Canadians with disabilities. Trinity Anglican Church Barrier Free Entrance $16,000 Corporation of the Municipality of Bayham Straffordville Community Centre Holistic Inclusiveness Renovations $48,000 Town of Aylmer East Elgin Community Complex - Automatic Door Openers $13,221 Municipality of Central Elgin Belmont Library Elevator $50,000 Pearce Williams Christian Centre Access for all Doors and Sidewalks to accessible standards $50,000 County of Elgin Library Assistive Technology $10,169 City of St. Thomas Accessible City Hall $5,032 Corporation of the Township of Southwold Medical Centre Wheelchair Accessible Door with Electric Door Operator $2,981 Quick Facts • Since the launch of the Enabling Accessibility Fund in 2007, the Government of Canada has funded over 1,800 projects, helping thousands of Canadians gain better access to their communities' facilities, programs and services. • Economic Action Plan 2013 extended the Enabling Accessibility Fund on an ongoing basis at $15 million per year to improve accessibility in facilities across Canada, including workplaces. 89 ® In recent years, the Government of Canada has taken concrete action to support programs for people with disabilities: o The Opportunities Fund for Persons with Disabilities has helped over 39,600 people with disabilities across Canada to prepare for, obtain and maintain employment or self- em ployment. o So far, Canadians have registered close to 100,000 Registered Disability Savings Plans and have benefitted from over $1 billion in bonds and grants deposited by the federal government. o With an investment of $222 million per year in the provinces and territories, Labour Market Agreements for Persons with Disabilities are the single largest federal government investment in helping Canadians with disabilities get jobs. o Economic Action Plan 2014 announced a $15 million investment to expand the Ready, Willing & Able initiative. Quotes "Our Government is committed to ensuring that Canadians of all abilities have the chance to contribute to our communities and be included in all aspects of society. Through our investments in the Enabling Accessibility Fund, more than 1,800 projects across the country are improving accessibility so that all Canadians participate in their communities and workplaces." — The Honourable Candice Bergen, Minister of State for Social Development Associated Links • Funding: Enabling Accessibility • Economic Action Plan Contacts Media Relations Office Employment and Social Development Canada 819- 994 -5559 mediaCc�hrsdc- rhdcc.gc.ca Follow us on Twitter Contacts Karen Vecchio Executive Assistant Joe Preston, MP 519- 637 -2255/ 519- 630 -8027 - 30 - 90 �irlhr ll,4;" _ Ire! Atnoe REPORT TO COUNTY COUNCIL FROM: Rob Bryce, Director of Human Resources DATE: January 29, 2015 SUBJECT: Employee Benefits Renewal 2015 INTRODUCTION: The annual renewal report for the County of Elgin and member municipalities from Mosey and Mosey, Benefits Consultants was received on January 28, 2015. The report summarizes their analysis of the group benefits renewal action required by Manulife Financial, effective March 1, 2015. As part of the 2015 benefits renewal, Human Resources staff worked with Mosey and Mosey to ensure that benefit coverage and associated underwriting costs continue to remain competitive. County staff is satisfied with the renewal as negotiated on our behalf by Mosey and Mosey with Manulife Financial and recommends renewal of this year's employee benefits program with them. DISCUSSION: Mosey & Mosey has a large block of business with Manulife Financial and a good business relationship with the insurer. As a result of this partnership, they are able to negotiate better overall renewal costs for the County of Elgin and participating municipalities. For rating purposes, the County of Elgin and member municipalities consortium plan have been regarded as one large group in order to attain the best rates, allowing participating lower -tier members the benefit of increased purchasing power that is available through pooled insurance. Membership currently includes Central Elgin, Bayham, Malahide, Dutton /Dunwich, Aylmer and Southwold. The Extended Health Care and Dental Care benefits are underwritten on a fully experience -rated basis. Rates are established based on the financial results generated by the paid premium and paid claims experience for the County of Elgin and member municipalities consortium plan. For Council's information, the table below summarizes the 5 -year history of Manulife Financial renewal rate action, by benefit line: 91 2011 2012 2013 2014 2015 Benefit Renewal Renewal Renewal Renewal Renewal Life 18.8% (25.0)% No Change 9.0% 11.0% AD &D No Change No Change No Change No Change No Change LTD (20.0)% No Change No Change 15.5% 7.0% EHC 12.9 % (2.2)% 9.0% No Change No Change Dental (2.4)% 7.1% (4.1)% (1.8 %) 6.0% +ODA Fee +ODA Fee +ODA Fee +ODA Fee + ODA Fee Guide Guide Guide Guide Guide Increase Increase Increase Increase Increase Overall 4.0% (1.9)% 4.0% 2.4% 3.1% The negotiated renewal costs with Manulife Financial will result in an upward adjustment in overall premiums — an increase of 3.1% for the County of Elgin's plan representing an additional annual cost over current rates of $34,080, including provincial sales tax. CONCLUSION: Human Resources staff is satisfied with the proposed renewal and recommends acceptance of the renewal rate adjustments with Manulife Financial effective March 1, 2015. A copy of the benefit consultant's report, in its entirety, is available in the County Human Resources Office on the third floor, for review. RECOMMENDATION: THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial for the County of Elgin, effective March 1, 2015. All of which is Respectfully Submitted Approved for Submission Rob Bryce Mark McDonald Director of Human Resources Chief Administrative Officer 92 sir .,. /ll%yyi_ Elgin, ! APPENDIX A Purchases /Projects greater than $15,000 October 1, 2014 to December 31, 2014 Department Budget Allocation Project Supplier / Contractor Amount (HST excluded) Engineering Capital Drain Repairs — Dutton - Dunwich Gary D. Robinson Contracting $16,612.69 Engineering Capital Plank Road Road Stabilization — Bayham Gary D. Robinson Contracting $31,612.55 Engineering Capital Black's Creek Hill Drainage — Bayham Gary D. Robinson Contracting $33,914.05 IT Operating Laserfiche Software Assurance Plan Thinkdox $15,284.09 IT Operating Laserfiche Rio Pilot Public Portal Thinkdox $27,495.00 IT Operating Laserfiche Forms and Portal Thinkdox $16,741.00 C &C Services Capital Two (2) Viewscan Digital Readers Polar Imaging $24,660.00 Engineering Capital Works Yard Lighting Upgrades (Procurement process conducted by Central Elgin) Koolen Electric $25,632.00 94 �urm�uiin�ln,. P d} e“:va Mk{'XV! npe REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: January 27, 2015 SUBJECT: Homes — Enhanced Behavioural Supports Ontario (BSO) — One -Time Funding INTRODUCTION: The Southwest Local Health Integration Network (SWLHIN) has provided Long -Term Care Homes the opportunity to access on -time funding in support of the Behavioural Supports Ontario (BSO) initiative. DISCUSSION: The BSO Steering Committee in the SWLHIN has secured one time funding to enhance the capacity of the embedded BSO resources within the Long -term care homes sector to manage responsive behaviours. Funding opportunities were available for five identified strategies: 1. Enhanced BSO Resources 2. Extension of Ontario Telemedicine Network (OTN)Warranty Coverage 3. Environmental Enhancements to Prevent Responsive Behaviours 4. OTN Optimization Team within South West LHIN 5. Long Term Care Home BSO Collaboration Event The County Homes applied and were granted one -time funding for 3 strategies in each home. These strategies were selected as they would provide the greatest impact for residents and continue to provide additional support and resources to staff in their efforts to identify and prevent Responsive Behaviours. The three initiative were: enhanced BSO resources (funding for additional "hands -on" BSO staffing), funding for OTN warranty coverage and the purchase of environmental enhancements. The one -time funding must be spent by March 31, 2015. The funding awards are as outlined below: CONCLUSION: The enhancements which are being provided through the SWLHIN will temporarily augment the existing level of care long -term care homes currently provide. There is an increasing benefit to 95 BSO Resources OTN Warranty Environmental Bobier Villa $8,954 Vendor Rate $ 5,000 Elgin Manor $9,000 Vendor Rate $ 5,000 Terrace Lodge $9,000 Vendor Rate $ 5,000 CONCLUSION: The enhancements which are being provided through the SWLHIN will temporarily augment the existing level of care long -term care homes currently provide. There is an increasing benefit to 95 the use of the OTN equipment /service which will give LTCH's access to resources which benefit the residents, staff and other care providers. RECOMMENDATION: THAT Council accept the Enhanced Behavioural Supports One -Time Funding from the Southwest Local Health Integration Network, and; THAT Council send a letter to the Southwest Local Health Integration Network in appreciation of the Enhanced BSO One -Time Funding. All of which is Respectfully Submitted Rhonda L. Duffy Director of Homes and Seniors Services 96 Approved for Submission Mark G. McDonald Chief Administrative Officer r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 27, 2015 SUBJECT: Homes — Elgin Adult Day Program — Stroke Day Additional Transportation Funding INTRODUCTION: The Southwest Local Health Integration Network (SWLHIN) has announced additional funding for the provision of transportation for the newly funded Stroke Day for the Elgin -St. Thomas Adult Day Program at Terrace Lodge. DISCUSSION /CONCLUSION: The South West Local Health Integration Network (LHIN) is providing $5,333 in additional fiscal base funding in 2014/15 ($16,000 annualized in 2015/16) to support the transportation to and from the Elgin Adult Day program for up to 15 clients attending the new Stroke Day. According to the SWLHIN, This allocation is from the redistribution of base funding for community transportation services to fund direct costs related to transporting clients to and from ADP programs supported by the implementation of the standard client fee." The funding allocation of $5,333 will form part of the annual budget and will amend the current Multi- Sector Service Accountability Agreement (M -SAA) as per clause 14.12 Amendment of Agreement and Appendix 1: South West LHIN Approved Allocation. RECOMMENDATION: THAT Council accept the additional funding for transportation for the Stroke Day Program at Terrace Lodge, and; THAT a letter be forwarded to the Southwest Local Health Integration Network in appreciation of the additional funding for the Stroke Day Program at Terrace Lodge. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 97 ,uJarr�utin�J��r REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: January 27, 2015 SUBJECT: Homes - Lab Service Contract INTRODUCTION: Long -term care homes contract with licensed labs to ensure the collection and transportation of specimens for the purposes of diagnostic testing. DISCUSSION /CONCLUSION: Life Labs has been the long- standing lab service provider for Elgin County Homes. Lab fees are reimbursed by the Ministry of Health and Long -Term Care (MOHLTC) and only under unusual circumstances, i.e., additional specimen collection requested by the physician, are there additional fees associated with collection and pick -up. In 2014, the agreement for Elgin County Homes was due for renewal however, Life Labs proposed an increase to routine and additional services which was not funded by the MOHLTC. This represented an additional cost to the homes. Council's direction at that time was to negotiate a 1 year agreement and investigate industry trends and alternative lab providers. After discussion with the Ontario Association of Non - Profit Homes and Senior Services (OANHSS) and other municipal homes, there appeared to be inconsistencies being noted across the industry in lab fees. Additionally access to providers to provide service is limited. As a result of staff negotiations with Life Labs and discussions with OANHSS, they have proposed a three year term contract and no increase in fees. RECOMMENDATION: THAT Council authorize staff to sign a 3 year contract effective January 1, 2015 through December 31, 2017 with Life Labs. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 98 r4 12111 ` n�,, REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: January 29, 2015 SUBJECT: Preliminary 2014 Year -End Financials INTRODUCTION: Preliminary financials as attached for 2014 show revenue for the year of $60.5 million and expenses of $59.6 million for a net improvement to the County's financials of $0.9 million. In comparison to the 2014 budget that had planned for a loss of $1.5 million, this provides favourable performance of $2.4 million. This favourable performance will be applied to the 2015 budget providing an offset to tax increases of 0.9 %. DISCUSSION: Beginning in 2011, the County used reserves to avoid double digit tax increases. The 2014 positive net income of $0.9 million brings the cumulative losses since 2011down to $1.0 million: Year Net Income /(Loss) in $mil 2011 2012 2013 2014 ($1.4) (0.9) 0.4 0.9 Cumulative Net Income /(Loss) ($1.0) The 2014 performance to budget is summarized as follows: Explanation of performance $mils Supplemental taxes /tax write -offs $0.5 Homes 0.4 Moving permit revenue 0.3 Accrual for shared service agreement with City 0.3 Worker's Compensation (WSIB) and other project performance 0.3 Gain on sale of ambulance defibs 0.1 Legal 0.1 Other income 0.1 Economic Development /Planning performance 0.1 Other departmental performance 0.2 Total 2014 preliminary operating performance to budget $2.4 99 RECOMMENDATION: THAT the $2.4 million of preliminary 2014 operating year -end budget performance be applied to the 2015 budget to offset tax increases by 0.9 %. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 100 r N CO V L() CO N- CO 0) 0 r N CO LC) CO N- CO 0) O r N CO Lt) (0 f - r r N N N N N N N N 05/02/2015 9:21 AM J: \Common \Finance \Monthly Performance \Financial Services \Summary Report Current Month L t a) a Z I 119,828 I 3,908 (848,615) (0) I (134,590) I 489 I CO CO L()) CO C)) N N(0 0) Ln O r f� CO N N (O r `.-' O CO N CO N N 0) 0) CO O CO N CO- N N ' 0) LO (D co 1,031,869 Actual Rcaicni lc Expenses I I + 1 I - 1,301,372 1,301,372 (19,597) - (19,597) 72,825 72,825 (8,270,752) 1,872,952 (6,397,800) I - 54,550 54,550 1 (1,520,222) 2,195,116 674,894 (126,256) 341,211 214,955 (133,414) 138,654 5,240 (858,207) 772,354 (85,852) (79,397) 150,462 71,065 (2,842,551) 5,255,650 2,413,100 (11,113,303) 7,128,603 (3,984,700) YTD E L a) CL ++ Z 00 , C) N co O V f. O CO N D 0) r N LC) O) C) r O O O CO O O CO o 0) O f� CO CO N O CO- .... I 164,728 1 V CO (9 0) O N- (9 O (9 0) CO 0) r N CO Lf) f� N- CO O) CO- N- N N N- r r N CO- 0) CO CO r r CO N- C) N V CO CO (0 O O O Lf) CO CO CO LC) O L() 0) CO 0) CO CO N- (9 N co V O) Lf) CV C) `-' N O r ' 1 2,293,996 2,458,723 Actual IRc mni lc Expenses Ala+ I - 2,723,372 2,723,3721 (235,161) 136,212 (98,949) 723,033 723,033 (1,505,300) - (1,505,300) 442,582 442,582 (31,232,495) 5,899,190 (25,333,306) I - 540,581 540,581 I I (17,535,639) 21,739,898 4,204,259 (1,521,345) 1,458,273 (63,072) (485,014) 469,616 (15,397) (6,698,134) 9,248,429 2,550,296 (191,908) 1,245,916 1,054,008 I (29,277,322) 53,675,479 24,398,157 (60,509,818) 59,574,669 (935,149) County of Elgin Income Statement As of December 31, 2014 SOCIAL SERVICES - ST. THOMAS RENTAL INCOME PROPERTY ASSESSMENT ONTARIO MUNICIPAL PARTNERSHIP FUN PROJECTS Total Corporate I I FINANCIAL SERVICES HOMES FOR SENIORS SERVICES PROVINCIAL OFFENSES COLLECTIONS - POA AMBULANCE & EMERGENCY SERVICES ECONOMIC DEVELOPMENT & TOURISM Total Departmental TO 46 0 1- r N CO V L() CO N- CO 0) 0 r N CO LC) CO N- CO 0) O r N CO Lt) (0 f - r r N N N N N N N N 05/02/2015 9:21 AM J: \Common \Finance \Monthly Performance \Financial Services \Summary Report CORRESPONDENCE — Febru 10 2015 items for Consideration — (Attached) 1. E. Anne Hiscock, Manager — Green Lane Landfill, Solid Waste Management Service Toronto requesting Elgin County representation en the Green Lane Landfill Public Liaison Committee (PLC). 2. a) Randy R. Hooe, Mayor, Municipality of Chatham-Kent, seeking support for the Provincial Government to analyze the Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario from an environmental and economic perspective. b) Ontario Beekeepers Association with response to Mayor Randy Hope's Briefing N ote, 102 From: Anne Hiscock [ahiscoctoronte.call Sent: Friday, January 23, 2015 3:22 PM To: Mark McDonald Subject: Elgin County Representation on the Green Lane Landfill Public Liaison Committee (PLC) (iood afternoon Mark, ]hank you fir taking my call earlier today hi connection with th e Ifl 1 wanted to canvas with you the possibility of renewing Elgin County representation and regular attendance at contmittee meetings, ,As you know, past tll"ntinty appointees to the PI ,,k2 had been from the Engineering Services Department, '1 i1U practice was established prior to the City cif lthoronto's purchase of thelandfilL The former owners, from the private sector, had conducted successive approvals processes during the 1990s and early 2000's1.,vhich. had technical aspects of interest to th e public and the County, it WaS an additional resource to have County engineering input at tneetings, Today, there tire no pending technical issues, There:forc County particip:dion in 2015 and going, thrward could he achieved through a County tl,l",ounctill or or ,a, cit.izion-211-1arge. The PLC meetings include some interesting discussions about 'waste disposa,l, operations, reports, environmental mnitoring, technologies, City of Toronto waste diversion programs and the like, As I nientioned to you, it would be great to have County participation on the PLC ig iii, given that the landfill is situated within Elgin County, ,havo attached ,a copy of the PI.X.s approved Terms of Reference (ToR) ,for your use and to share with ,anyone eensidering participation., Flit lfoR contains infbrmation ,abotti, the corritnittce"s mandate, operations, ,represcinatives, and so on, New Meillbers are offered an individual tour of the facilities The PL ,C meets quarterly at the Green Lane offices usually an a Tuesday evening„ The next meeting is scheduled for March 24, 2015 at 7:00 pip, Please lci nae know if you need anything further at this ti C. Regards, An 1 Anne Ffisrock, BA., LLB. .M..anager Lanei„„tandfil Solid Wast.c. Marpagornmt S erVit;C.,$ Toronto 38593 7 St. Thornas, ON N5P 312 office: 519-652-0909 flu: 519-652-9286 103 (01.71;:l:!•!"N '14„,(`,1? t t Fstoblisitniettt of n IF 1fldfdI Piibhe 1 iSOn Commiltee 0,.;1PL() ()31 Augnst 13, 1,998 the Nil ni,:$1,:er of a,::;13tv iroartten ssued a Api)roval under the .1.D7virottmeval ,Proteetiott tc for the lon, . ttlin cx.panNion nC lilt Oren mc Landfill Si tn. On of the condi tions re.lated It) the estah1i rn 011 t of a. landfill Poblic iLiisn co trim it tee. (LPL,C) is to .8.irve as a um:A point for tlisserni.nation. .review and exchange of inforrtiolion and nionitorthg ieu relevant tt....) the. operatiOn of the ia..nd.1511. site. In addi don tile approval stated dial the terms of reference for the comnlittee sit . in.clude a number of representatives; from various municipalities; repro.s.entative from Soutll0141 Against Do.nlping (SAD); and' as rep reseatati ye from the Oneida Fir3t.1^±htion, a well 77nt onf, or more neithbours of the. A.pproval of 'runts or fr ese role e Ter rns of 1.74,eference fbr the,. 1,1 St be ,.:E.f,pproved by the .1\ nistry of the Iinvi.ron mut s Regiortal Director, Tie Rt:t2t.on.a.1 Director may amend the '17er-iris of Rderence, including. the positiol of the 1 1J before approving them may amend them :from time to tiine. 'When approved or amended and appnved the Terms of Reficrenee shall be tiled with.. the Pabi c Record by ,seildin.g; a copy to the Director of ale tyrinistry's Eavitoomental A..ssessntent Branch. dritirlb4..:rative costs of cstablishing orid crp,orating the ,1,211..,C Green Ine 11.as 10 provide tor 01.0 Frni rilstnitive costs of establishing anal Gf ItU he Luling lite cost (f ineeldrigi;, places ^arid cli;:11C11,1 SerViCei, Ttese costs may Ile paid by the Cireert r;:0Trn tiity 1.7nast Jnnd ..as outlined tj)e 01 t between Tlte C"orporaio el, of the Tom,1,,,,Ilip .01 South,wold. and Green Lane dated August 17„, '1997 and a,s provided for in the Cerftticate of Approval event that the (keen 1..tArie Countrionity Trust ',land is not ope ration al !, 1T reeb Lane shall re;11,b! I termative a...rrangernents, to provide .for the costs, as approved Regi(tnal Director. The C 011111n bee id be Uldleid "'Green Llne Landfill Pllblie Lian (7.0striniltlee 104 hitIENEItEltSFILP IC: ni posi i4ti Of tht C I in it t ee re:olio:sr:41 of: one weraher cr("Isointert toy rho C.,vvrier; 11)) rine member appoin.red by die Try of Sonthwold (c) one Panther ,appointed by the City of St. 'fihooras; (d) one RI her ■711) [7,0 [ I I led by the. COU n ty of Elgirw (e) nc: iicn1<r 3ppoi rued by the ill.'"otiroship of rvii,titlieseit Centre; (1) one, non-voting tnenther aigkiinted by [Ile Niinistry or the Environment; (tile inetntior appoinkui. by the Sonth.wald .A:gainist DU IP ng (S Al)); (h.) one member appointed by the,. 'Oneida First Nation; C;Ien VVil;La trIS o ong as he has a perawanant residence or WTIN property abut irig t he it and, if he is unwilling or unable to sit as a ntember„ in Wilma Williams so long as she has a puinanent resdence or owns property ahtitting the site: 111) to ih ree (3) I thers who resides t 0 (2) k rt of the perinieter of the site and are no( err cal by the site owner or the ownte Led Cll yan ies (k) a non-voting indepaident Chair of the LPL( Lti be elected, (1) a rnvong indeperwdent secretary' of the Lit)1...X., to be flee ted „ 7.",erill or Office A ppc:)inteil 114erri1elss: Except for the Chair and Secretary, each. person ',1,,v11,0, is appointed as a ireeinber .or '11),e shall do ;to for the terin or to calendar years., The appal TIM ell 0 Le 111 e hers shall be (rad e esteiy two years and shall be. filed with the Regional 'Director. A. copy of the appointment filed with the Re.?;101"1:1.1 r„)irector shall also be giveri t ate secretary 0,1 and to 105 ,tetri,:s;,:so „dilft ,. rhe. r.ri rvIvo; f.,;(insern,:r the Fol. ri(..1.:4;1. th.L! I ot.- thdi ui 1 , 1)10. 11 ifli 1,.! L'ArLiclo [no 'i;v1irin!tioy" sotri rips sent rtr,,, Cho Atecrrtta!,.,' turiei Ltine., I kort t)r:tt,arliz,:tlion or iIli Ltiit‹..,trriojciS [Kt iitpri01911I p.tiliSC)Iri ri Imyr-r;vdv.tv,:ci the PI pin her; 0 1IIC riot re.t)resen tit ganizatkni, or nuaricilEll 1,4)(m iii avin-oval of the „Ministry, Clic, n of text (spe:cific Pol4fic ;10111 11;111111-.e. En1.114., Nienil„wrs, only) 1i1 -1.5 rooThced Ie to%,.1 of Lh pruvinns 110,1111: Iltd"crinIce ("atoll .Inntunry 27, 111.999„ °T:he ccityurnilce sisaN continue, as i n.w coniitittli01,1 iirairj31110i1TY pre,Se.ra iii.1 thsi [se. 11061 Viituirr 21;,),0 1 the Ittotirti notilyirtg Llurn tiodair(s.1 vo,i;;;ini: on iarituily 1 00"2, rai("i 1 11lLiIl1 IFII ITI pariHcipaiirig rtii nit ;11,iii I thtii 106 (IF p gs, ; co, e led red bythel raisspe nden t le h. ride rigor rii n ed bj the teirmer coartairten until Nord 2(301, Therinifier„ dats Chair doll lie „tit. psnispc sync Fadilien.deint 01 t oi hZ St.:33WhOlakri, itnt;,t '"iiita.;;., and sii,ho is ciJ d fir the position and sha.1.1 he elected 'dhutich approved by triajority c.f, the vod tig.t P C Inembers riresent iiipc)roveid by tile hiegirinat Director„ lrho chair NV:id (ordain rintil the perm offal (person is a p pro v ed by the 'Regional L)i reel or. lthe„ ran trot-Fat chair may cornitrao as the chair of tho if the persstc. is willing and if' d ectiNd by the 1,P1,(7 a.s. provided in this partigradh„ hi the c.vent that the 1,,PI,C cannot come to an agrectroont 'the, election r1 the Chair, the Ilegiortat :Director will elect a, Chair. Seeridncy lyte ,j'eN:.retary will be the indeiviident secretary retained by the, .Cornier corrunitiee until I., 2001 „ Thereafter, the skteretary shalt be, elected by the LPIE .fcr a, term of three calendar .year s. ilhe secretary shall be a pa-aSOTI 1,V110 indeporid.ora of the. interests of the stakeholders or the (paler 0:f use she and who is genii lied far the position and shall hitt elected (ma a niotitin approved by a majority of dre. veriOng nienibers present approved by the Regirspat Director, The secretary wilt retrain Until, lite n.ew secretary is iipproved by the Rogicinat Director, The transitional see:reel/7y May CO rt flue as the Secretary of the LI,l1,173 lf the person is willing nod fl1 oith d. by the P1 idetd. in„ this paragraph., In the event that the LPL C cannot come to an agreentient on the election of the retary., t.tti. Regional Director will elect Ole secretary. FREQUifilhalY Ahiln CIF MItlii31INGS meet i.ngs 0 the 1.3141„, (2; w 111 be hid a least on ce. every three (3) mcd tit cxcet an inotion ap1rov('4 by t1iud (,) I the: iv oting ,mernbers present E. A 11ot:1:co ()revery meethig shall ho seat cin at least two 'Nelt.k.,3 prior to the atiretin.,,,;, 'Fhe FlOsid,rig provittions apply Ft„) the giVing nntine of the. roecti the hake will include. fl naitafion to antettd thn .nited ie 107 (2) the notice will b published in a newspaper having crerlotat circulation in. rtic vicinity of the i id tile telt. ic itt wi t t, Valera and terillidil tin itila twit (2„) lam fix" • provisions shalt apply Po the cot:id:tic t of the b ti ...inn esti and affairS of that • ,r' (1) A. quorum will consist. Of six (6) voting members (7) an of each. meeting. will lie set aside tor submission R, nr elliestionsi from members of the pi ibl ic n attenclance.„ Written presentations by ttelegations, if any must he submitted. to the secretary at least one (1) week in advance to be considered at the next meeting; (3) ,..cspec t and courtesy wi,1I be observed by alt tricinbers at all times during the meetings.. Debate will be confined to the agenda and than matters that are within ihe mandate of the PLC (4) 1r a ritiC‘rober of the commi [tete or the public are disruptive at the meeting, the. Chair has the; aull'iority to Wave the person rcmovcd from the meeting, shall ',Se nit s fdca point for 11.7o, diSSemlnation.„ reiiijew and exchange of infeirmation ant] inonitoririg, results relevant to itie °pentdon of the site under the Certificate of ArTroval, rtio Iii PLC shalt mit eixt„iticisei any saperYisety, .negulatory Of ap;pcoval. functions in tionneetion \vial Me site its otirint ere The .LPI......„C" s resporisi It Include: ( ) i ij cleptliation .from any meilther of tile public. in .retation. to site ofx!rations; (2) reviceo,,,ing ail technical reports tasted to the cirtiratiori of :Mt „i.nie; re,cx mai ellilati OrtS 10 the IZegional 'Director about matters pertaintircz to the site; 108 (1) acting, al a. iisrp.a.,it Naar the ptiblie with the Mintstry end the owner of Ella .sitei (5) as appropriate ;Irian ng tbr tiwork, 1,:yy cortst„ticarit to tmclitta.ke ritTorts U 1fl 1.110. sde that are fitcd vvith fl llnistry, 11116 ',2:Pdbd,.b(C1.1$ p 10 111(2:kV" r`..1111,-)11"11.31 ail 1111.A.711 Clatitp ai L'S C.011(70, rb,S ":;;).b0 th,(7,. publishing i brief newsletter to report upon fix PLC's nctivities runt about site (g) recording the minutes of meetings; and (9) re%,'i'v the ,An 111L111 Report stl,blnitt.ed by thic Owner of Ole siie, DMINISTRATIVE, COSTS FOR [H1 PER.A110 N OF TH.E, COMMITTEE The over of the site shall provide f(DT the administrative costs of operating the LP1,C: lite:tatting the cost 0 the meeting place:, clerical services including advertisement 47if 1111et rings,. services of iti dep. tid kilt C hair arld secrevary retained by the 1....P1 e.„ and,. .appropriate, the cost 0,( ttle consultant to conduct a pcer"review„ These ,C05 WO I be paid by the Green Lane community '1"tust. Fuo.d. If the Green 1 ....;tne. Cottnnotrity Trust Fund is not (x:rational; the owner of the site shall make tli e.rnate f.trrangentents to, provide, Int the costs, as approved by the l'Iogiord. Dircx,n.or„, Approved by: Jan telly. 2.N, 1 999 2.,:r47en.hio 11,(1 109 VMIMAMYPNIMI,1NMX,,VIY.Y,,,,,..,,I,H,R,,W,P,MP,,,,,,MX,M11aN,AM1.11k.dnlNa.,W,rnfq.tdiA.Md.,./M6MPMMWNIMWAMAM,aoot.,WpsMwava,MIMNMWNPWYPWSGVik.,ANVMMIM,Mr6,,M,,qry.,wyy.M..y,..y,qryg,..m,„,,, roH.ovving. L;k:'1,',4:1111,1,11 ro1 )114: kimni,h,,tpi teplocol 'h 1 orne 11.11r 1'001111'os ),„ I21,1 ' 1vI1ll1v k„'.•1%;314:1„.% ,LoulPfy 1, SEI.,,E(.1111tN Pl"Ztli,C'ESS FITAZ PUIBI11.17 ',..EEN LANE LANDIILL VITILLIC LLA1,q0N dr I it 1 1 lRt 1 iiIi1 ;') 11 1111 l H 1 1 li 11 nr1,41 11 j pllID c tnerilettii; n,knirtnrinp, Pit avyiperpriatk: noilciti I1 ti11 2 Idu ,o„ 11 ILiti duw Hn nioniihs the elinnine ril '11iU. nieentlers; 116s; proee„.ss, open to, 111 I1 Il1fl1l i rts; 111 t'Lt'llitti: 1 171titil1iiy On the e01).1 ilittee, the t,teleinttitn proceiti.i.i. win The dIll l 1 lb I be for two r1 r,44 prder(„110,„,... I1R11 1 i 1 :411,1 owr", It'ttt II 1l1tlI 1anit11111.. 11 pitiltilttt i1tese1ltroticin ittanricit rounit.1 .0,irl the (her) P111P 1I f (vial Itictot(iwitt litorn t..51ttntleitl,„ UI1IL1II tit. op 1(.1. 11 5 1„„A11 HI, idi CrtirlSid.efed.: v,visk lIi11l II t:, 11IP1R repre'iittlii1J1nin lll111, 111 H1111 F11I 1i lilJ ti toi Ike! 'eironlitRtrt ill l I, [(Tar, H.Hrri.ort.,!!' ihnio Iota 1l II express Ind.e.resv 111 IR L11IIiffll. Illl1t IlIk llk1 ihey J111 i1 rs;.kstsr,[ to 11 11 PAso IR1 " l HI It) the selection 1 1l1...0,,vini4 1he .!,...0:Cof.111 fin Ali IIL. the kin i„:01turril flee, 1(.11 on in, 11:1111.Ti Vele; ai")Sellee at IONA) t1tee144„..!:i t1,1101,11 1,,;',Xte1111,„Knti1 g, cirtli)S1„al-KeS 1.(10), IR:Atilt in a nettil,91, 110 V V kijOIStry r FrivIturu cord mlnIstavo do rEtwkonoomeot %",3 Cio.Aeo lomlon ON NEE I L3 5,19 51:;)-.50c0 ,i519 rfirtelici 11„, 1.31, rum Exatrir Lonecin OH r4a,1,1„,.:! $14e13-5000 ryt9 0;"3.5020 I.Irecit 1 (..;onairilitee l'„013ox 20039 1 1i(nnas.,50titario hr:3144114 Ontario Re-: Green lranc Landfill Pultdie 1„.„,,laison Committee pcoecss foe Selection of Piallie Members Certificiile of Approval, N11LLICI A051601, ,l'or a NVinile Dispusal Site 1 vjj 1:1g both, in response 'to ',1a)tir !diet titled 'Green, Lane Land I 1 Pub ic Liaison Conarninec Priacess for t7ielection of Public: Membrirs. anted July 11,,, 2008,, and your sub.5,:etpivint conversation Riehardsou on holy 3i 2008, and also to introduce myself to you as the riew 19irec tor of Sotrin\vcsterit Region for thc K 1iIittV of Ile JiviiozirnCi1 t Richardson has accepted it position with thc of Food, Agriculture, and Rural Affairs, 1 apologize for the deliiy inniershuntIlcat due t(,)' a variety 01 cireuinstatice,i,Ate Puhlic inson Cominittee (PI :(2) Ito I:911(T hchnld i;v the pL ()COS 1-017 SeleCting 1)Ublic niw r1icr uu1iid iu tile PLC Ter1313, l'4L palfic 1I, the, keinls Of II irce, of tine lOor public members have already expired i'trai noe will end !incl. this year. YOlit eNprcsscd concern dun, opening tip ifhe scats of all four public nicr ti S nie s,artic: 11111 ',a,oitat (lisrupnve, and thiit the PL( 'feels thin continuity in firlfilling TlIrprid„;1 u rid i c; iri S o Ref:el-tau is kir goly dependent upon die participation of expin icnreed,. low wiedgealle public meinbets., 1 as cinoire coml:irony tc P11 ha5 requested, fleixibility ii hci. selectioa piocess to allow continued (a,' petteneed, lc,rarkalcidgeable public membeis The ,PLC lu pwposed star us quo I1 connection 'with the 1)1J1 Clarent inembers and allO;Vill8. theln st. c 14161 ,2(109.. In lay, din selection tnocess would he followed to replace (me sitting eath year„ con cw i il 1) c J 1 , (7b s proposal 6..0 maintain maws, gin until 2009, alter vIli cli I 1 PLC 11 iipl 11 sit g pp,p 1Lic In en: 1 r ear,." h, year, We rec ognize that this jalelLeSS Nraflt ellNlite pr.0,:iliC inch incr. seals retrial:I occupied. tpvhile also aliowing for the transfer oll!tilowleillgc from existing lliICl to !ION 11 MI be ('S over time, Attaclicd fbT your leVieW is a draft addendum to le 1 u1 1 j 1 1 )11 b ic Liaiuii terz 'ferric's (A." ference to reflect the proposed changes. Liesticin 5 please contact Iclin Mckilymi at (519) 873-5023, 111 -2 trowl-wrda.1, Assessillent and Al3provals J3iu Mist) tlx. The retiowtbc„ is an addendum to the Latidifill Ptibf 1 Coneriittec 'enris of Reference ,tieleet Lori Procns tor Puble member ADIIEND UM TO SELE(11014 PROCESS FOR PUBLIC NIEMBERS GREEN LANE LANIWILL PUBLIC LIAISON corAmiTTEE Due Lo a variety of circrinistances the Public Liaison, Courrnittec (P1,C) hac, fallen belliiptd IL the process for selecting public urenibers, as outlined in the PLC Fnn of Refer ells:le. Specifically, the tt rrns oft0),ree 011be four public Inellabercs ;flreatl) expired and tine will end later in 2008 „ Coricerm was expressed that openitlt; up the scats of ali lour ptiblie metribers at the sante tulle would be tlisruntive, turd that flue Ple felt that continuity in fulfilling its mondoit wide.; its 'Ferias of lt.ate 1$ kagely depetidcal upon 011C partreipati3O,r101eXpPlicil1ccd. knOwlectgeabic lyttblIc; toembers% To ensure coatinuity, the PI „,,C requested flexibility in the selection process to iIiow colitinued participation by experienced, knoviedgeable public mernberS, pLC proposed to keep the four current public tneulbers and allow thorn to set vc until May 2009. A,t thak titue,., the selection process '10;ovild be followed t9iittee one silting public 'blew& Or end' year, 2, 'the four publ; c members crutently sitting on the lAandfill Public Liaison Corrunittec shou.remain taRI Cublibue ke Serve 11$16,11\44y 2009., Tile four public nierrklyors eousist of Elsie Hutchings, Bob 1.atnpaillit, h1TU Lg tnd Frank Stanton lb !Any 2009, the selection process shall ic i(Iit)r icI ycoi, 1eWLiLI i 1 7008 113 bc . 't Jlaee cure 0.1the Office rd. the !Mayor / CEO 44Indi °Pe ri Arm Notes eackeround Wuniciparity ef Chatham- 325 l(ftw Street ‘Pliest O. 130,64O Chatfiara, )1.1.tario Virylvt irekplione: 519.4363219 CPatgifo..: 519.436.3236 Cow& n115710pg@CAatiCarn- tat Proposal for Enhancing Pollinator Health and Reducing t Neonicotinold Pesticides in Ontario Use of Neonicotinolds (neonics for short) are class of neuro-active insecticides. Neonics are systemic pesticides. Unlik contact pesticides which remain on the surface of the treated foils systemics air; taken up by the plant and transported to all the tissues (leaves, flowers, roots and stems, as well as pollen and nectar). Products containing neorics can be applied at tho root (as sized coating or soli drench) or sprayed onto crop foliage. In Ontario, neonlcs have been used as a seed treatment for corn and soybean producers starting in 2004. This class of chemistry was readily adopted by fanners as it was viewed as far safer to humans and the environment than products used previously. The use of nodes allowed producers to move away from more toxic soil insecticides and the use of full-field foliar spraying. The result has been more uniform plant stands which results in higher yields, more consistent quality and a reduced footprint on the environment Neonics are currently used on the majority of Ontario's corn, soybean as well as many other cereal, oilseed, fruit and vegetable crops. At the same time these seed treatments were being adopted, many farmers started using n w planter technologies that utilized an air stream, versus mechanical means, to position seed from the seed tank to the metering system. Specific pneumatic planter technologies resulted in th exhaust of air to the environ ent When using neonicotinold seed treatments with these planters it could result In th 0 ission of dust containing the neonlcotinoid s ed treatment This created an acute exposure risk for b es under the right conditions, which has become the central Issue in the neonicotinold use debate, Farmers across Ontario have recogniz d this risk and adopted risk reduction strategies that led to 70% decline in the number of calls made to Health Canada on this issue in 2014-with 72% of the calls mad fro three beekeepers. In November 2014, the Ontario Liberal government announced a proposal for "Enhancing Pollinator Health and Reducing the Use of N a nicotinold Pesticides In Ontario". This proposal includes: for 6Insiness interests, cfieckou continued w141,,,Zeitir !.).-slciPirt Or %MU), 6atlictol-krti c Proposal for Enhancing Pollinator Health and Reducing the Us Neonicotinoid Pesticides in Ontario Page 2 ▪ Working towards an 'rational goal of 80% reductive in the numb :r of acres planted with neonlootinold-treated corn and soybean seed by 2017 • Reducing the over-winter honeybee mortality rate to 15% by 2020 • Establishing a comprehensive Pollinator Health Actii n Plan There are basically two sides on this issue, (vehich Involves many different sectors and players), but it is important to realize all groups want the same thing; which is a proposal to benefit ,ollinator health and environmental stewardship. Bee health Is a complex topic. Although Statistics Canada points out that b populations and honey production Is increasing in Ontario, beekeepers have several concerns related to the health of their livestock. This includes varrhoa mites, other damaging insects nd diseases, loss of habitat and exposure to pesticides and research into other areas of bee health. Interviews with not only beekeepers from acr. :8 On do but also with users of pollinating rvlces In Chatham Kent highlight that many be epers and th,lr customers are not exped nclng the Issues with neenicotinold :eed treatm int., a prioritized by th province. In fact together with National organizations including the Canadian Honey Council, these beekeepers and their customers would like to see the risk based evaluation approach used In making decisions concerning pest control products. In fact beekeepers involved in crops including hybrid seed canola production view neonlcs as a vital integrated Pest Managem nt Tool (IPM) to their production system, canoia being a preferred crop for pollinators, The Provincial government has chosen to focus their proposal around overwinteiing loses white organizetions including the Canadian Honey Council has stated that this is not th best m:asure of b.° health. impact The Impact of this proposal should be analyzed from an environmentai and econo ic perspective. Environmental o W force farmers to move back to ful l field foliar sprays to control Insects from grubs to leafhoppers, bean I af beetles and aphids. This means moving to treating all 43,560 square feet in an acre to protecting the seed compared to treating 25 square feet in an acre with a seed treatment. By applying foliar sprays, beneficial Insects such s the lady bug which controls soybean aphids are killed. O Will force farmers to move away from the use el conservation tillage practices such as no-till or minimum tillage and th: use of cover crops— pr ctices that were aimed at reducing the carbon footprint of agriculture on the environment o Will reduce final plant stands which will lead to increased us of In-crop herbicides. 115 Propo I for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Onto rio Page 3 o Lower yields will force farmers to grow erops on maginal land which will in fact further reduce pollinator habitat, Economic O The Conference Board of Canada released a report In 2014 that stated e elimination of neonicotinold seed treatments in corn and soybeans would cost Ontario farmers $630 million dollars per year. This is related to increased production costs and the impact increased Insect activity would have In lowering crop yi kis. This figure represents the average profit margin for Ontario cash crop operations and does not accou t for additional costs at the Provincial nd farm level to implement this proposal. o The proposal will lead to additional license requirements and costs for farm based seed dealers (farmers who sell to other farm:rs In their area which accounts for 60% of corn and soybean sales in the province today). This will result in the consolidation or elimination of these farm based businesses across the province. O The creation of an uncertain regulatory environmant within the province would limit the investment into new agriculturli technologies in this province. o This proposal threatens the existence of the seed corn industry In Caned which is primarily based in Chatham-Kent glv:ri our climate. The seed corn Industry today accounts for close to $100 million in economic activity including over 500 full time :ire' 2500 seasonal jobs - largely in Chatham-Kent. O Neonicotinoids are regist red 1 mor than 120 countries, including Canada and the United States. The European Union member states voted to place a moratorium for the use of threelneonicotinolds for two years beginning in December, 2013. In th fall of 2014 producers planted their first winter oilseed rape crop without neonics. By all accounts it is an unmitigated disaster. A report from HGCA states that 41% of all crops w: re affected by the beetles. This led to a significant increase in the use of py ithrolds. Plant s nd loses in many cases exceeded 25% and most growers were forced to spray 2 to 3 times to establish their crop vs zero foliar sprays in previous years. o The Province of Ontario is continuing discussions with stakeholders on the proposal to reduce the use of neonicolinoid-treat d corn and soybean seed. If approved, new rules on the use of neonicotinoids will be in place by July 1, 2015, in time for the 2016 agricultural planting season. This briefing Is being brought forward by than Municipliity of Chatham-Kent because many of Chatham-Kent based farmers and se:d growers ar concerned about the economic and environmental impact of proposed changes (outlined above) brought forward by the Ontario Liierai government. The proposal brought forward by the Provincial government Is in direct cantrast to the Premier's directive of creating Jobs a d economic growth In agriculture. 116 Proposal for Enh ncing Pollinator Health and Reducing the Us of Neonicotinokl l Pesticides in Ontario Page 2 Recommendations That the Province conduct a cost benefit analysis and that the Province t Jy on a risk bas :d technology evaluation process not the precautionary principal before proceeding on the regulations outlined in the Polli ator Health Discussion .er, That th ; Province collaborate with (arm nd industry organizations towards a proposal that benefits poliinator health without crippling agriculture h Ontario. This brief was proper d by S ve Denys and Wayne :lack with information, that is generally agreed to from the foilowing groups: Grain Farmers of Ontario, Ontario Federation of Agriculture, Kent Federation of Agriculture, Devolider Farms, C nadian S td Trade Association, Ontario Seed Corn Growers Association„ Pride Seeds and many local farmers and seed growers. For further information, please contact Steve Denys Telephone: 519-358-3370 sdenyse prideseed.com Way Bi k Telephone: 519-809-02 Email: wblack nvidevolderlarms.com k M yor Randy Hope Email: raridyhope @ch harn-ke t.ca Don Shropshi Chi tf Administrative Officer Municipality of Chatham-Kent 315 King Street West, PO Box 640 Chatham, Ontario N7M 5K8 Telephone 519-436-3219 Email: don.shropshlre cf, chatham-kent.ca 117 ON 1 AILIIP BEEKE ,O( IAI ON ro, pHlii JiILry 30, 2015 Re: Municipality of Chatham-Kent briefing notes for 'Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario'. Thank you fertile opportunity to respond to Mayor Randy ope's iriefing Note on the important issue of pollinator health,. The Ontario Beekeepers Association has represented the interests of OintaliQ beekeepers since 1881, Now representing more than 3,000 beekeepers, ii.ve are mindful of the unique threat that the overuse of neonicotinoids posses to our environment, our food security, the health; of hee5 rd the viability of our industry, First, we would like to express our isappointment that, despite the OBA's contribution to the Information Report prepared by the Economic Development Services of Chatham-Kent, the paper, itself, was written by representatives of the agricultural seed industry and reflected none of OBA's information, experience or comments. We would have hoped that a widely distributed political submission such a5 this would make every effort to reflect the positions of all key stakeholder S. Therefore, we would like to begin by ;correcting some of the 'inaccurate statements embodied in the report. COHRECTIONSi (Italic statements are from Mayor Hope's submission 'This (seed dust) created an (Kate exposure risk for bees ,LJ n der the tight conditions, which has became the centroi issue in the neon icatin oid use debate.' Neonicotinoids are systemic, water-soluble pesticides, That means that they aro stilled into the soil and taken up by the corn plant through the soil to kiil insects feeding on the corn, While the dust generated from the planting of coated seeds can cause direct mortality of bees, only 29b of the active ingredients are released through the dust, the remainder is found in pollen and also in water and soil which are known to accumulate over an extended; time period creating acute and sub lethal exposure thioughout the season. Not only are bees exposed to these neurotoxins from dust that settles on adjacent wildflowers„ but the pesticide itself contaminates ponds and puddles in and around the fields that bees rely on for sources of water:ill 'Formers OCI055 Ontoric hove recognized this risk on ci adopted risk reduction strotegies that (Cud to u 2O% decline in the number o(culls mode to Health Caelada on this issue n 20:14 with 7296 of the coils made from three beekeepers,' As you will see by the chart provided by Ontario's Provincial Apiarist, this assertion is incorrect. In fact,. the number of reported incidences was higher than both 2012 and 2013, Considering that 58% of Ontario's colonies died during the Winter (thus providing significantly fewer colonies to start with), and due to the late start to s ring planting when many of the 30,000 colonies were already out of province for pollination services, one might have assumed fewer reports, but in fact, that was riot the case. 118 ti1111110, 1111111111 111 " 1111111 1,11 111 1101111111, 111■00,1 000",:" ""'"I'll'",1','1■01111;,,„,l,T,,,,I,;,,'„,11,1 Bee Kitt Fieporis 2012„ 20213„ 2014 2012 „ -;",M 0 mporhae 11ad■on110, 40 beekeepers 2013; -,321J tenoned ILliwonto, -fiu boeoceopem 1Q14: -346. rep InclEltallI, -432 beekeepers est nernber reported In August 1e(J,4er nopneIld I fri ,c,nrn fliI eaybeen Wilding; Wm, pann, no:4 mg water sernp4 es are be hp tanalmed FlopmrteLl Inglopo; - AhpI INA iritt attriwriiiiiri use Calcrly (Iola of capped L rood wII few IMICli) Dodd and dying bums ill, INN antra rti:41/ Dkorionluled, parfOnd ii t iikrj bees rat 114,11.1r rm. 01W10%.. 014.111'14dg 100000000000,100000000001001110000 ,,,,,,,,IIIIII111111,11"11111111SIII'lliI"1111IIIII"11111111111■111.1111111111111111111111111111111111111111 111.111.1111111.11111111111111111" 111111 1111111 'bJ 'Will force formers to move bock ro foil field fcti lor sprays . to controi insects.' This statement ignores the fact that„ aCCOlding to Ontario's crop specialists, only 10 - 20% of cam and soy acreage actually need neonicotineid pesticides and yet nearly 1005 ) at corn and 65% of soy are using them prophylactically. It also foils to recognize that the proposed regulations will allow for those farmers with a demonstrated rieed for the product to use it if they can demonstrate the need, which should eliminate any economic disadvantage. In (act since so many fanners are using treated seed unnecessarily, we would anticipate an actual cost saving related to the puichaSe of what should be less expensive„ untreated seed. ".....et'iminotion of neonicodnoiO seed rrearrnen rs io corn and soybeans would cOSt” Ori trerii0 formers $i5:30 miftion dollars, per yew." Also 'Lower yield$ 1.10 fore form eri,,s to grow crops on (nor yin& land which wig in fact firrther reduce politna ter habitat' These statements .presume a significant effect on yield and yet there is scientific evidence that this 'is not the case. Most recently, the Environmental Protection Agency (EPA) stated, "soybean farmers see little or no benefit from neonicotinoid seed treatments." In Italy, where neonicotinoid pesticides were banned for com (Maize) In 2008, the monitoring network APENET found that farmers° untreated corn clops did aol suffer reduced yield and that productivity remained high. They concluded that, a similar reduction in disease incidence muld he achieved by rotating crops and adopting resistant hybrids without using insecticides.v And further, Christian Krupka, an associate, professor with Perdue University also questions the true agronomic value of these treatments. In 2011 and 2012, Krupke and his colleagues planted corn seed with no treatment, corn with a full rate of Poncho, a Bayer seed treatment, and a third with e lower rate of Poncho. Krupke then evaluated yields, stand count and root damage from the two years of data and said that the findings are clear, 'Across the hoard we found no differences, no statistical difference in any parameter at anyleeation," In addition as any farmer will tel you, marginal land has already been planted in cern and soy. In most of Ontario we have seen the disappearance of clever or wildflower pastures hospitabln . to bees. We would also like to point Out that according to the Ontario governments report, the value of pollination from managed honey bees is 'about $097 million or the roughly $6.7 Nihon in total sales for agricultural crops grown in Ontario'. "A report learn HG 'CA. stoles Mai 4 "i % of nT ors ware at'Amt,led iry elles„ /ad a o sig oltrica ri US,99 pyreithitvioV, 119 n 001,,;,,,,,orit incomplete. 'I he first sowing or oilseed tape, witiout nconies in the UK .diea Au 9(1 2014, Abil„ 1.5% WilS IDS i u iirJa be0de, Ci';'1 Iki 'o Clown CereFl Authority rj-IC.7;CA) referred to in the rood „ Aucording le their website„ the beetle, "causes Or OVGI"age l'tfo yield loss in iin treated crops,' iAritlilegard to pyrethr aids, Lilo HCCA e,,,ioes 011 le say, 'MI at, was less certain, however, W8$ whether that crop was worth treating et all. Tiber° wasn't a particularly significant infestation, and there was little difference in the level of darunage between, treatments — its doubtful thorell even be a difference in yield,” ADDITCNAL COMMENTS 1, The proposed regutalory process recognizes the limited value of these chemicals, but provides flexibility for those feW cases that could benefit from it, The preemptive use of neonicotinold pesticides on over lour million acres of corn and soy has made it nearly impossible for beekeepers to avoid the acute and chronic effects of neonicatinoid pesticides, The legislation, which allows for exemptions for those with proven need - if implemented according to intention - will result in significant decreases in the use of these toxins and open up safe lands for beekeepers to place their hives. 2. Prior to this proposal, farmers had little choice related to seed selection, which provided seed: companies and pesticide manufacturers unfettered control of the seed market, 'Farmers seeking quantities of the latest high-production, hybrids could only bi,iy neonlootinoid treated seeds without knowing the cost of the pesticide treatment, By making it a requirement for seed vendors to pravide an adequate supply of untreated seed in the high producing hybrids as a default and In a timely manner„ the seed market will operate, to the benefit cif the environment and nol to the sole benefit of industry profit. The requirement to report sales of neonicolinoid treated seeds will help assess whether this goal is met. 3. OBA supports the recommended changes to planting practices and those Mot have been implemented so for We tmcierstend that the new deflectors and the shift to pollyethylarie-wax based powder lubricant may reduce the spr a,d of dust at planting time we caution that these BMP,s, without the regulatory framework proposed, will not solve the problem. The Corn Dust Research Consortium research showed that while reduction in dust, was achieved, the toxicity or the dust, itself, is higher. Pollen counts show that even with these improvements, neonicotinoid resides were found and collected by bees from adjoining flowering trees and shrubs. Finally, this same research showed high levels of pesticide on corn pollen collected by bees indicating exposure was not limited to dust at planting fact, reduction of dust at planting does nothing to address the mobile, persistent and systemic action of these pesticides. 4. Although we Irecognize that the Procattionory Principle was an enabling factor in the decision to proceed with the permit, system, there Is no question that the tenets of the government's policy direction are based on an abundance of sound, independent science. This year, alone, brought us the Worldwide Integrated Assessment DUI Systemic Pesticide, a six-year analysis of 600 studies involving 50, scientists that concluded, "The present scale of use, combined with the properties of these compounds, has resulted in widespread contamination ol agricultural soils, freshwater resources, wellands,, non- target vegetation and estuarine and coastal marine systems""": new evidence 'that honey b es and native pollinators are Fading unprecedented cumulative exposure to these insecticides from combined residues in pollen, nectar and water''''4": research showing "lhe chronic impairment of bumblebee natural 'foraging behaviours induced by sublethal pesticide exposure'; and research concluding that "significantly decelerated growth of neonicotinoid-expesed colonies during the following spring was associatecJ with queen failure, revealing previously undoc mented long-term impacts of neonicotinelds", to share Just a few, 5. And finally, much is made of he fact that neonicatinoids aren't th only factor affecting bee heath. This is true, just as they aren't the only factor in crop yield. But is important to understand that the stressors varroa, viruses, habitat, and nutrition are not independent issues, as there are significant, interactions and synergies between them. Research shows us that neonlcotinoids are related to all of them. By compromising the bees' immune systems, 3 120 bees are more vulnerable to viruses and find it more difficult to fight of verroax; by reducing their navigation skills, neonicolincirls ailed the bees capacity to forage and communicate forage opportunities to other iboo, bc reducing the availability of a diversity of uncontaminated plants, neorticollnolds compromise nutrition'', RECOMMENDATiON The OA encourages municipalities to support the Ontario Government's proposal to limit the use' of neonic,otinoids through the targeted us of treated seed to where I s truly required, ir he Ontario Beekeepers' Association itiggOrttiglicit?..elttc.P.ttl www,antancta.:,..a,txac EPlEgttilittitticlitgF„!JNttHci„...rt"'Y..rftfitrtili.gtttqit.t.itPt.QigtiVt.itPitPirttgt''t An overview r toe environmental risks posed by neon icolin did insecticides. loilipiretrorooai na thilievellmitoriargetookt ohp? na egouleeni 2 0 1 2- jag" [Alas e 411 X e L:eSSO . hi p liiiiirromerteces: itirgAtioi cc riterileirderels,021).1 31011iXersesSuclety".,CPCheanicsseo2 1 Van auk, Tessa C, Van Sitaa le din en, Ma rja A, Van de Sig ij, „lemon P lilaaa-luroorbaborale 1oli io In Serious Vial& Polluted iddlih lintodocleoridi" May 20111 P LOS JNL tiPaw ia Hobe c serbishoshe nuallobe losineeni Gee naRh ontiewaler20 12 s hutoidiomm2iapa.gaiitsitiasiproduchdrigiles/2011- 1 Weide rsontsteneritki_ofpc Ol d tron1nin€nt to n'hn in rxti ntiOn 2 prif "Efllewrla COatod rho roe sood on hooey 11300.5: A PEEN eir project V V,WAle exlcrfdp. (l h 1 11 10 Pedi naddid) l'illPiPwww- clIc P- PPP Z95g0:2E ZIA 411N ? 011. Iti."4:iK§1",Puiliiii! lAit111151011111:101211[111PlittiltiiPiniPlittilt" °1t14tikMe".,trttra'aetfttltrhm",tgm''dttt!e!lql!!t"tq",PAtttta"tt;LJtatarrti?"Qtg.N?9"Q.b.t'c9tct%?Q.119tAt"!f,"tckc"10??t44PtmttV9tt P`NgPtittOgalt,"MthttE9VPkt?"t'Yeg(10."!„0,P42"Atl! immune suppression b concolnod inseellted Ott at Ito root al global vAlcIllfe declines' A continue push Ode dectotA roogiag success and survlvoi in honey bees r' 114;1/2'enit,,k,i,Altra,raMeadirn,ClyloploadiRIVA,k1INbeuserreldricuirrionisiiliwidlofzurabliie Aro Nr2,0 noids bees?' hiroiiiiimww,xerceiecrjyriocallwbaoliclarand,1300s! 121 CORRESPONDENCE — Februar 10 2015 Items for Information (Consent Agenda ) — (Attached) 1. Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs, thanking Jeff Yurek, MPP,, Elgin-Middlesex-Lonc on for his comments regarding the Ontario Municipal Partnership Fund (0 PF) reductions, 2. Hon. James Moore, Minister of Industry, responding tc Elgin County Councilis resolution requesting the reinstatement of the mandatory Census long-lorm, questionnaire. 122 Ministry of Agriculture, Food ant Rural Affairs Office, ot 'Ow ranistor 77 Strout, 11th Floor Tornnto,, Ontmno M7A 183 Vol; 416) 226-2074 Fav 1416 326.3083 JAN 1 5 2015 inistere de l'Agriculturo, de l'Allreentation et des Affalres rurales Bureau du rranistre 77, rue Grenville, 11° Maga Toronto I Ont r io M74 1 "roil. I (416i 376-3074 -1-It , (1-16 3,083 Mr. Jeff Yure<, VIPP Eigin-Mid diesex--London 750 Talbot ,Street, Su i 201 (West Wing) St. Thomas, Ontario N5P 1E2 Dear Mr, Yu Thank ye apprec for your I e that yo tier eg took th RECEIVED JAN 202015 riding the Ontario Municipal Partnership Fund (OMPF). ime to share your comments with me. in 2015 alone, municipalitie will benefit from approximately $37 billion i ongoing support through the OMPF, provincial uploads, and other provincial initiatives. This is an increase of $2.6 billion from the level provided in 2003. Elgin County municipalities will benefit from almost S24 million in combined support through the CM 1F and the provincial uploads in 2015. Municipalities within the county are also receiving funding through the formula-based component of the new permanent $100-million Ontario Community Infrastructure Fund (OCIF), The Ministry of Finance is the province's lead for issues related to the OMPF, so I have shared your letter with the -Ionourable Charles Sousa for his consideration, Again, thank you for writing, .„ . —03 "8. Agriculture, Food and Rural Affairs, Honourable Charles So sa, Minister ot Finance Minislry H cuartr. 1 Stone tRoari larelph, Ontario NIG 4Y2 spreau pri Opal aw mirol:stere: Shona Road west,. Guelph (ContatiglIG 41'2 Good 'Things Grow h Ontario 1 bonne [erre, bons produits Ister of Industry JAN 2 1 2015 Paul 1311S Warden County oil .fligin Administrative Services, 450 Sunset Drive t, Thomas, Ottani() N51& 5V1 Dear Nit% F(ns:. IN/hist:re de Industrie Oldawa, Canada 1(1A 01-15 j1 1PJi Thank you ler your letter of 1>eceinher 15, 201.4, conveyitig Elgin C(..)Unty Council's rec. iini 1d411101i i i rii reinstaternent of the .IIIIIndatary Census long-forni questionnaire,. 1 appreciate your taking the time, to share your views. In June 201.0, our glivernment :am& the decision to conduct the 2011 Census using the short-form questionnaire ann to collect the long-feint Census questions in .the new Nai.ilIntn. Household Survey, hi doing so, we filet our commilm..ent to strike [11 right balance between, the need for inforniation ffld the privacy rights of (..,lt,lnaniattst. The 'National liouscholil Survey data covers 1 wealth 01 reliable information (in all aspects of Canadian. society, such as eitizenship, VIS i01 c nrinorities, ethnic „4‘ho.r.igim.it peoples religion,. labour" education.„ 11nobility and migration, lart;,guages, 1.0111111(1 £11. ineottae, earnings,. housing ttlici shelter costs. The 2011 National Illeuw.hold Survey provides informtition fOr various levels of geogniptn,y', including provinces and tenitories„. censu.s metrorkilitan areas/eenSUS agglomenations census di VI'101 I' mnsus subdivisions and federal electoral districts, Please be advised that. Statistics Canada is etirreittly assessing ways to ITIOre fully address user needs for dar,i1 0 0111 Ritali, geographic areas .;1111.i subpopttlations by developing rWd exploiting state-of-die-art techniques to produce small arca estimates to compleatent the core, sta.tistics program.. A„s well, Statistics Canada is curretttly undergaiing a comprehensive .review of the potential for using administrative. 'kind other tikernatiYe data sources Co comotement 01. stiptiltuftent the Census.. The Agency is striving to ensure that its surveys and programs continue to be both. relevant and cost effective, 'while reducing the amount of time 41,..la.narl.0.ns spend. responding to sit rve:9s„ 124 - 2 - 1 can 'itssure you. that Statistics Cat la.da co:titillates to 14a,,irk to maintain the integrity of national drita sources, as this is a key ,la,clor 11] decision Iuking all levels of governittent. Please accept ,my best vvishes. tio.nourablc Jarnes Moore, M.,P, 125 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: February 3, 2015 SUBJECT: 2015 Budget INTRODUCTION: In 2015, Council is planning initiatives to improve the quality of life of its residents and improve the economic prosperity of the region. These initiatives include a new building for Terrace Lodge's residents. In addition, an investment in high speed fibre broadband will improve connectivity that will not only benefit County residents directly, but will also be an economic driver for businesses. To further spur economic development and growth, Council is investing in a Community Improvement Plan (CIP) that will contribute toward investments made by businesses that will improve the attractiveness of Elgin's agricultural areas, ports and main streets. Council's strategic vision has been to maintain service levels while achieving an affordable tax increase. In order to achieve these objectives in the face of declining revenues in the form of the Ontario Municipal Partnership Fund (OMPF) and Ford property tax, council included in their vision the low to moderate use of reserves. In addition to the past revenue issues, 2015 will also see a hit in provincial revenue for long -term care. However, Council's focus on efficiencies over the last few years will enable the county to partially absorb these impacts while maintaining the vision of an affordable tax increase. The proposed tax rate increase of 2.5% with a levy increase of 6.5% will result in an increase in county taxes on the average home of approximately $73 or 5.4 %. An average cost home with no increase in assessment will see a $33 or a 2.5% increase in county taxes. DISCUSSION: The 2014 ten -year plan included a 4% increases in 2015 -2020. As a result of initiatives and challenges faced in 2015, partially offset by Council and staff cost savings measures, tax increases for 2015 and 2016 will be slightly higher. A new building for the residents of Terrace Lodge will cost almost $30 million with the incremental investment being financed by a 25 year loan of $24 million requiring a 2.9% increase in the levy. This investment will greatly improve the quality of life for residents. The County will invest $1.5 million, impacting the levy by 0.5 %, in the Community Improvement Plan and high speed broadband in order to drive economic development and create jobs. Provincial funding shortfalls in long -term care are expected to add a further 3.9% to taxes. Council's new shared service agreement with the City of St. Thomas will provide substantial savings, reducing taxes by 2.1 %. Staff efficiencies will contribute a further 1.3% in tax reductions on top of the previously planned 126 improvements that already contribute 1.4% toward offsetting tax increases. When taking into account the impact of assessment growth, and spreading the increase over two years, the tax increase will be 5.4% or $73 per average household. The changes are detailed as follows: Impact on Tax Ongoing One -Time Rate ($000) ($000) Original 2015 Levy Increase Target 4.0% Changes Terrace Lodge Build w/ 25 Year Financing 740 (23,981) -2.9% Homes Prov. Funding increases below inflation (156) (7,020) -3.1% Homes Prov. Funding impact of CM! reduction (216) - -0.8% Economic Development Initiatives (1,525) -0.5% Shared Service Agreement with City 577 - 2.1% Staff Efficiencies in 2014 Operating 2,460 0.9% Staff Efficiencies in 2014 Capital 565 0.2% Staff Efficiencies vs 2015 4% target 60 0.2% Assessment Growth/Weighted Changes 1.1% Total Changes -2.8% Split Changes over two years -1.4% Average Household Impact 5.4% $ 73 Service levels have been maintained and in fact saw some improvements in 2014 with further improvements planned for 2015: 1. Two satellite offices for the Elgin Business Resource Centre (EBRC) will continue to assist the County's budding entrepreneurs. 2. The County will continue in its commitment to providing a $3.5 million grant to the St. Thomas Elgin General Hospital with a further $250,000 contribution bringing the contribution to date to $1.75 million. 3. A $3,500 grant to Fire Safety House was added for 2015 to educate thousands of adults and children alike in fire safety and prevention 4. The paramedics added in the east end of the County to improve response times in 2014, will not only continue in 2015, but will further enhance service by additionally providing home visits to seniors at risk to reduce their need for emergency calls. 5. The county roads will receive $8.1 million in 2015 capital budget funding, with a further $95 million for the next nine years focused on timely investments in existing infrastructure to ensure the lowest possible lifecycle costs. The 2015 capital plan includes Dexter Line ($5.2 million), John St. and Bradley Creek 127 culvert ($1.2 million), Road 45 Rehabilitation ($2.5 million), and Plank/Vienna Reconstruction ($3.9 million). 6. Capital maintenance projects for Elgin Manor and Bobier Villa will total $7.9 million over the next ten years. 7. The capital budget includes a placeholder of $4.1 million for POA courts. 8. Purchase of $3.1 million in new library books over the next ten years. 9. Investment in accessibility improvements of $2.4 million. Budgets in the last five years showed a decline in the Municipal Position as a result of the lost revenue from OMPF and Ford property tax, resulting in a decline in reserves. Gradual and measured levy increases have now offset these revenue losses, allowing for balanced budgets in 2015/6. Subsequently, these increases in the levy will allow for reserve levels to be replenished through 2020. Starting in 2021, tax increases will be reduced to inflationary levels. The details of the budget are found on the following attachments: • Attachment I o Schedule A — Ratios o Schedule B — Operating Budget o Schedule C — Tax Rates • Attachment II — Ten Year Business Plan • Attachment III — Ten Year Capital Plan (revised) • Attachment IV — Ten Year Balance Sheet & Reserves • Attachment V — Grants • Attachment VI — Departmental Details Corrections to the Capital Budget report are elimination of Willeys Bridge investment in 2016 (2015 investment only), addition of Bridge St. signal replacement in 2015, and the addition of Elgin Manor building boiler replacement in 2016 -18. These changes result in a reduction in spending, allowing for a deposit of an additional $448,000 into the Capital Reserve. The Capital Reserve is available for unforeseen capital expenditures at Council's discretion CONCLUSION: The attached budget with a $1,810,000 increase in levy is resulting in a near break - even budget with expenses exceeding revenue by only $0.2 million with a municipal position of $189 million. Subsequently the municipal position will rise to $210 million by 2024 representing a 1`)/0 increase per annum. Although this rate of increase is below inflation, it is expected that efficiencies from new construction technologies (such as micro - surfacing) will allow the County's future municipal position to be lower in real terms without undermining the condition of its assets. The $30 million investment in Terrace Lodge will necessitate the County taking on $24 million of debt that will be repaid over 25 years resulting in $1.5 million in annual payments with the initial interest component being $1.0 million. 128 RECOMMENDATIONS: THAT the 2015 proposed budget, which includes the operating budget, the capital budget and grants, be approved; and, THAT the necessary by -law be prepared. All of which is Respectfully Submitted Jim Bundschuh Director of Financial Services 129 Approved for Submission Mark G. McDonald Chief Administrative Officer COUNTY OF ELGIN By -Law 15 -05 SCHEDULE A Ratios PROPERTY CLASS 2015 2014 Attachment 1 RESIDENTIAL /FARM 1.0000 1.0000 MULTI - RESIDENTIAL 2.3458 2.3458 FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.5000 0.5000 COMMERCIAL OCCUPIED 1.6376 1.6376 COMMERCIAL VACANT LAND 1.1463 1.1463 INDUSTRIAL OCCUPIED 2.2251 2.2251 INDUSTRIAL VACANT LAND 1 .4463 1.4463 LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318 LARGE INDUSTRIAL VACANT 1 .8407 1.8407 PIPELINES 1.1446 1.1446 FARM 0.2500 0.2500 MANAGED FORESTS 0.2500 0.2500 130 Levy Increase Net Income Memo: Levy 27,684,415 1,809,617 62, 895, 055 29,494, 032 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary514eating Budget 04/02/2015 5:28 PM 63,127, 970 (1,809,617) 232,914 1,290,660 6.5% Schedule B: Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 ....�. Column 9 current 2015 Operating Budget Operating Prior Operating Current Operating Budget Budget By -Law 15 -05 Revenue Expense Net Budget FORECAST/ Revenue Expense Net Budget (Over)/ Under Percent (Revenue) /Expense ACTUAL (Revenue)/ Prior Year Impact on Expense Levy CORPORATE ACTIVITIES 1) Taxes (29,146,304) 918,047 (28,228,257) (28,710,575) 29,037,845 635,472 (28,402,373) 174,116 -0.6% 2) Interest Charges & Income 88,277 (169,357) (81,080) (148,488) 100,000 - (100,000) 18,920 -0.1% 3) Social Services - St. Thomas - 2,842,400 2,842,400 2,723,372 2,592,400 2,592,400 250,000 -0.9% 4) Health Unit (338,976) 1,279,371 940,395 926,443 946,303 946,303 (5,908) 0.0% 5) Grants - 318,576 318,576 314,576 - 323,356 323,356 (4,780) 0.0% 6) Rental Income (188,262) 136,212 (52,050) (98,949) 239,772 162,502 (77,270) 25,220 -0.1% 7) Property Assessment (80,361) 803,394 723,033 723,033 726,009 726,009 (2,976) 0.0% 8) Ontario Municipal Partnership Fund (37,321) (1,468,579) (1,505,900) (1,505,300) 1,204,300 - (1,204,300) (301,600) 1.1% 9) Project Costs (1,055,232) 929,538 (125,695) 442,582 1,044,082 958,964 (85,118) (40,577) 0.1% 10) Corporate (30,758,179) 6,507,648 (25,168,578) (25,333,306) 31,625,999 6,345,007 (25,280,993) 112,415 -0.4% Departmental 11) Warden and Council (3,036) 361,500 358,464 308,829 3,036 373,542 370,506 (12,043) 0.0% 12) Administrative Services (34,140) 506,766 472,626 411,957 34,184 457,582 423,398 49,229 -0.2% 13) Financial Services - 555,520 555,520 540,581 - 574,258 574,258 (18,738) 0.1% 14) Human Resources (30,000) 522,560 474,998 35,000 605,944 570,944 (48,384) 0.2% 15) Administrative Building (373,713) 838,676 464,962 386,025 382,257 864,401 482,145 (17,182) 0.1% 16) Corporate Expenditures (1,000) 827,758 826,758 688,586 1,000 840,684 839,684 (12,926) 0.0% 17) Eng'r & Land Div. (1,711,107) 12,995,241 11,284,134 10,244,922 2,105,953 13,651,380 11,545,427 (261,293) 0.9% 18) Homes (17,551,751) 22,198,387 4,646,637 4,204,259 17,582,692 22,548,193 4,965,502 (318,865) 1.2% 19) Museum & Archives (33,804) 454,238 420,434 413,801 30,713 442,080 411,367 9,068 0.0% 20) Library Services (274,127) 2,714,020 2,439,893 2,401,393 242,505 2,693,737 2,451,233 (11,339) 0.0% 21) Information Technology (64,000) 912,024 848,024 796,971 32,500 930,338 897,838 (49,814) 0.2% 22) Provincial Offences (1,557,308) 1,493,968 (63,340) (63,072) 1,535,143 1,467,305 (67,838) 4,498 0.0% 23) Collections (474,998) 453,735 (21,263) (15,397) 465,371 448,669 (16,702) (4,561) 0.0% 24) Ambul. & Emergency Meas. (6,601,617) 9,374,383 2,772,767 2,550,296 6,885,757 9,653,537 2,767,780 4,987 0.0% 25) Econ.Dev'I, Tourism & Plan. (181,896) 1,345,873 1,163,977 1,054,008 123,329 1,231,313 1,107,984 55,994 -0.2% 26) Departmental (28,892,496) 55,032,089 26,692,152 24,398,157 29,459,439 56,782,963 27,323,524 (631,372) 2.3% 27) Elgin County (59,650,675) 61,539,737 1,523,574 (935,149) 61,085,438 63,127,970 2,042,531 (518,957) Levy Increase Net Income Memo: Levy 27,684,415 1,809,617 62, 895, 055 29,494, 032 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary514eating Budget 04/02/2015 5:28 PM 63,127, 970 (1,809,617) 232,914 1,290,660 6.5% COUNTY OF ELGIN By -Law 15 -05 SCHEDULE C PROPERTY CLASS Attachment 1 Prior Current 2014 2015 % Change % Change TAX RATES TAX RATES TAX RATES Assessment RESIDENTIAL 0.584470% 0.599010% 2.49% 3.9% MULTI - RESIDENTIAL 1.371050% 1.405160% 2.49% 6.8% FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.292240% 0.299510% 2.49% -4.9% COMMERCIAL OCCUPIED 0.957130% 0.980940% 2.49% 8.3% COMMERCIAL VACANT LAND 0.669980% 0.686650% 2.49% 53.5% INDUSTRIAL OCCUPIED 1.300500% 1.332860% 2.49% -8.1% INDUSTRIAL VACANT LAND 0.845320% 0.866350% 2.49% 3.2% LARGE INDUSTRIAL OCCUPIED 1.655100% 1.696280% 2.49% -31.0% LARGE INDUSTRIAL VACANT 1.075830% 1.102600% 2.49% 20.7% PIPELINES 0.668980% 0.685630% 2.49% 2.4% FARM 0.146120% 0.149750% 2.48% 10.8% MANAGED FORESTS 0.146120% 0.149750% 2.48% 14.3% Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 132 Ten Year Business Plan Attachment 11 ($ millions) 1) Prior Year Budgeted Municipal Position 'osition Change Explanation 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 1 CI (1.5) (0.2) 0.3 1.9 2.4 1.2 2.4 2.6 3.2 3.5 2) OMPF (0.3) (0.3) (0.3) (0.2) (0.2) (0.1) (0.1) 3) OCIF 0.3 (0.3) 4) Interest (1.0) 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 5) Amortization (0.2) - (1.9) (0.3) 0.0 (0.1) (0.1) (0.1) (0.1) 6) T/L Rebuild Prov. Rev. 0.7 7) Homes Case Mix Index (CM!) (0.2) 8) City Shared Services Agreeme 0.3 0.1 0.1 0.1 0.1 0.1 9) SWIFT Broadband (0.1) 0.1 10) CIP (0.1) 11) Shoreline Project/SCOR 0.1 12) Other Corp Rev 0.1 13) Hospital Donation 0.3 14) Aylmer Library Lease (0.1) 15) Museum Space Needs (0.2) 16) Museum Grants 2.0 (2.0) 17) Revenue Increases 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 18) Salary &Union Inflation (0.3) (0.3) (0.3) (0.4) (0.4) (0.4) (0.4) (0.4) (0.4) (0.4) 19) Benefits (0.2) (0.2) (0.2) (0.2) (0.2) (0.2) (0.2) (0.2) (0.2) (0.2) 20) Supplies Inflation (0.6) (0.6) (0.6) (0.6) (0.6) (0.7) (0.7) (0.7) (0.7) (0.7) 21) Project Spend (Vienna Bridge) (0.6) 0.6 22) Writedowns 0.7 23) Legal Disputes (1.0) 24) Adjustment for Tax Appeals /Wi 0.3 25) Ambulance 0.1 26) Payment -In -Lieu Toronto Greel (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) (0.1) 27) Efficiencies 0.5 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 0.4 28) Total Changes (0.5) (1.4) 0.1 (1.1) (3.0) (0.6) (0.8) (0.6) (0.4) (0.6) 29) Levy Increase 6.5% 1.8 6.5% 1.9 5.0% 1.6 5.0% 1.6 5.0% 1.7 5.0% 1.8 2.9% 1.1 2.9% 1.1 2.3% 0.9 2.9% 1.2 30) Residential Household Increas 5.4% 5.4% 4.0% 4.0% 4.0% 4.0% 2.0% 2.0% 2.0% 2.0% 31) Net Change in Muncipal Position (0.2) 0.3 1.9 2.4 1.2 2.4 2.6 3.2 3.5 4.1 32) Starting Muncipal Position 189.3 189.1 189.3 191.2 193.6 194.8 197.2 199.8 203.0 206.5 133) Ending Muncipal Position 189.1 189.3 191.2 193.6 194.8 197.2 199.8 203.0 206.5 210.6 34) Prior Business Plan 185.7 185.5 186.3 189.6 191.6 194.5 198.3 202.5 207.3 35) New Plan B /(W) Prior Plan $ 3.4 $ 3.8 $ 4.9 $ 4.0 $ 3.2 $ 2.7 $ 1.5 $ 0.5 $ (0.8) 136) Debt $ - $ 24.0 $ 23.4 $ 22.9 $ 22.3 $ 21.6 $ 20.9 $ 20.2 $ 19.6 $ 18.9 133 Col 1 Col 2 Col 3 Capital Proiects 1) Corporate 1) Agriculture 2) Administrative Building 3) Eng'r & Land Div. Homes 4a i Elgin Manor Dietary 4a ii Elgin Manor Nursing & Personal Care 4a iii Elgin Manor Building & Property 4a iv Elgin Manor General & Admin 4a) Elgin Manor 4b i Terrace Lodge Nursing & Personal Care 4b ii Terrace Lodge Building & Property 4b) Terrace Lodge 18c i 4c ii 4c iii 4c) Bobier 4) Homes Bobier Villa Dietary Bobier Villa Nursing & Personal Care Bobier Villa Building & Property 5) Museum & Archives 6) Library Services 7) Information Technology 8) Ambul. & Emergency Meas. 9) Econ.Dev'I, Tourism & Plan. 10) Elgin County Col 4 COUNTY OF ELGIN Summary5 Proposed Capital 10 Year Plan Col 5 Col 6 Col 7 Col 8 Col 9 Col 10 Attachment III Col 11 2015 2016 2017 2018 2019 2015 -2019 Total 2020 -2024 Total 2015 -2024 Average 35,000 35,000 - 3,500 580,776 6,407,000 1,905,000 130,000 90,000 9,112,776 1,220,000 1,033,278 8,126,179 8,661,000 8,787,000 9,819,000 10,415,000 45,808,179 57,715,000 10,352,318 35,000 20,000 20,000 20,000 95,000 100,000 19,500 57,000 10,000 10,000 210,000 15,000 302,000 50,000 35,200 315,234 102,000 132,000 182,000 145,000 876,234 2,500,000 337,623 50,000 60,000 110,000 300,000 41,000 372,234 147,000 162,000 462,000 240,000 1,383,234 2,950,000 433,323 85,000 81,000 10,000 12,000 12,000 200,000 60,000 26,000 7,595,000 21,181,000 - - - 28,776,000 - 2,877,600 7,680,000 21,262,000 10,000 12,000 12,000 28,976,000 60,000 2,903,600 26,086 - - 100,000 - 126,086 - 12,609 45,000 20,000 10,000 100,000 50,000 225,000 50,000 27,500 122,944 95,000 160,000 155,000 205,000 737,944 2,250,000 298,794 194,030 115,000 170,000 355,000 255,000 1,089,030 2,300,000 338,903 8,246,264 21,524,000 342,000 829,000 507,000 31,448,264 5,310,000 3,675,826 380,381 315,541 372,758 340,495 340,495 1,749,670 1,869,246 361,892 167,300 172,300 177,300 181,800 186,340 885,040 1,028,672 191,371 229,500 240,000 240,000 240,000 240,000 1,189,500 1,459,500 264,900 8,500 - - 8,500 20,500 2,900 17,730,400 37,319,841 11,832,558 11,540,295 11,813,835 90,236,929 68,622,918 15,885,985 11) Prior Year's Business Plan Spend 13,594,123 11,993,841 12,580,558 13,128,795 13,775,249 65,072,566 68,876,246 12) Use of Prior Year's Closed Project Surplus 13) Terrace Lodge 3,143,614 21,138,000 (299,614) 23,982,000 14) Inflation Adjustment 1,377,525 New Plan (Higher) /Lower than 15) Prior Adjusted Plan (992,663) (4,188,000) 448,386 1,588,500 1,961,414 (1,182,363) 1,630,853 134 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary5Summary5Capital Budget 13,394,881 2,398,200 137,752 44,849 04/02/2015 5:33 PM County of Elgin Balance Sheet and Reserve Budget Attachment IV Balance Sheet Balance Sheet 2015 2016 2017 2018 2019 2020 -2024 Total Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Change Ending Bal. Al) Cash & Investments (5,878,528) 7,578,971 (2,975,864) 4,603,107 (412,091) 4,191,016 2,294,421 6,485,437 1,051,700 7,537,137 5,729,093 13,266,230 A2) Accounts Receivable 165,532 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 A3) Pre -Paids & Loans 418,866 418,866 418,866 418,866 418,866 418,866 A4) TCA (1,218,848) 173,745,204 (358,159) 173,387,045 32,423,558 205,810,603 5,280,450 211,091,053 (470,293) 210,620,760 6,645,680 217,266,440 A5) WIP 8,175,776 11,809,996 27,588,000 39,397,996 (30,681,000) 8,716,996 (5,716,996) 3,000,000 - 3,000,000 - 3,000,000 A Total Assets 1,243,932 195,553,038 24,253,977 219,807,015 1,330,467 221,137,481 1,857,876 222,995,357 581,406 223,576,763 12,374,772 235,951,536 B1) Accounts Payable (1,775,243) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) (4,000,000) B2) Payroll, Remits & WSIB Accrual 298,397 (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) (2,500,000) B3) Debt - (24,000,000) (24,000,000) 552,000 (23,448,000) 574,000 (22,874,000) 598,000 (22,276,000) 3,380,000 (18,896,000) B Total Liabilities (1,476,846) (6,500,000) (24,000,000) (30,500,000) 552,000 (29,948,000) 574,000 (29,374,000) 598,000 (28,776,000) 3,380,000 (25,396,000) C Municipal Position (232,914) 189,053,038 253,977 189,307,015 1,882,467 191,189,481 2,431,876 193,621,357 1,179,406 194,800,763 15,754,772 210,555,536 Explanation of Municipal Position D1) In- Service Tangible Capital Assets (Net Book Value) (1,218,848) 173,745,204 (358,159) 173,387,045 32,423,558 205,810,603 5,280,450 211,091,053 (470,293) 210,620,760 6,645,680 217,266,440 D2) Work -In- Progress Tangible Capital Assets 8,175,776 11,809,996 27,588,000 39,397,996 (30,681,000) 8,716,996 (5,716,996) 3,000,000 - 3,000,000 - 3,000,000 D Total Tangible Capital Assets 6,956,928 185,555,200 27,229,841 212,785,041 1,742,558 214,527,599 (436,546) 214,091,053 (470,293) 213,620,760 6,645,680 220,266,440 E Reserve for Completion of WIP (46,528) 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 4,000,000 F Anticipated Tangible Capital Assets 6,910,400 189,555,200 27,229,841 216,785,041 1,742,558 218,527,599 (436,546) 218,091,053 (470,293) 217,620,760 6,645,680 224,266,440 H TOTAL CAPITAL FUNDS (6,562,000) (7,112,000) (25,481,000) (32,593,000) (500,000) (33,093,000) 1,170,000 (31,923,000) 1,320,000 (30,603,000) 6,800,000 (23,803,000) 1 TOTAL CAPITAL RESERVES (769,354) 623,315 (218,831) 404,484 (200,000) 204,484 (204,484) - - - - - J Net Capital Portion (420,954) 183,066,515 1,530,010 184,596,525 1,042,558 185,639,083 528,970 186,168,053 849,707 187,017,760 13,445,680 200,463,440 K TOTAL OPERATING RESERVES 188,039 5,986,523 (1,276,033) 4,710,490 839,909 5,550,398 1,902,905 7,453,304 329,700 7,783,003 2,309,093 10,092,096 L Municipal Position (232,914) 189,053,038 253,977 189,307,015 1,882,467 191,189,481 2,431,876 193,621,357 1,179,406 194,800,763 15,754,772 210,555,536 Capital Funds H1) Capital Fund Ambulance Bases 200,000 (350,000) 200,000 (150,000) 200,000 50,000 (50,000) - - - - - H2) Capital Fund Terrace Lodge (6,362,000) (6,362,000) (21,181,000) (27,543,000) 600,000 (26,943,000) 600,000 (26,343,000) 700,000 (25,643,000) 3,700,000 (21,943,000) H3) Capital Fund Admin Building (400,000) (400,000) (4,500,000) (4,900,000) (1,300,000) (6,200,000) 620,000 (5,580,000) 620,000 (4,960,000) 3,100,000 (1,860,000) H Capital Funds (6,562,000) (7,112,000) (25,481,000) (32,593,000) (500,000) (33,093,000) 1,170,000 (31,923,000) 1,320,000 (30,603,000) 6,800,000 (23,803,000) Capital Reserves 11) Reserves Capital Projects 448,490 604,484 (200,000) 404,484 (200,000) 204,484 (204,484) - - - 12) Reserves Terrace Lodge Renovations (1,232,614) - - - - - - - - - 13) Capital Fund Garage 14,770 18,831 (18,831) - - - - - - - 1 Capital Reserves (769,354) 623,315 (218,831) 404,484 (200,000) 204,484 (204,484) - - - - - Operating Reserves K1) Reserves Donations Elgin (10,000) 162,272 162,272 162,272 162,272 162,272 162,272 K2) Reserves Donations Terrace (49,000) 60,124 60,124 60,124 60,124 60,124 60,124 K3) Reserves Donations Bobier (35,000) 69,922 69,922 69,922 69,922 69,922 69,922 K4) Reserves Donations Alma College Alumnae 500 5,919 5,919 5,919 5,919 5,919 5,919 K5) Reserves Museum 500 3,624 3,624 3,624 3,624 3,624 3,624 K6) Reserves Archives 500 86,238 86,238 86,238 86,238 86,238 86,238 K7) Reserves Donations Library 12,000 135,185 135,185 135,185 135,185 135,185 135,185 K8) (Reserves Mill Rate Stabilization 279,539 5,340,144 (1,265,033) 4,075,111 850,909 4,926,020 1,913,905 6,839,925 340,634 7,180,559 2,309,093 9,489,652 K9) Reserves Strategic Planning - 21,923 21,923 21,923 21,923 21,923 21,923 K10) Reserves Tree Replanting - 6,379 6,379 6,379 6,379 6,379 6,379 K11) Reserves Performance Excellenc - 15,873 15,873 15,873 15,873 15,873 15,873 K12) Reserves Orthodonitics - 19,519 19,519 19,519 19,519 19,519 19,519 K13) Reserves Staff Training (11,000) 43,934 (11,000) 32,934 (11,000) 21,934 (11,000) 10,934 (10,934) - - K14) Reserves Woodlot - 9,950 9,950 9,950 9,950 9,950 9,950 K15) Reserves Police Services - 5,516 5,514 c 5,516 5,516 5,516 5,516 K Operating Reserves 188,039 5,986,523 (1,276,033) 4,710,496 839,909 5,550,398 1,902,905 7,453,304 329,700 7,783,003 2,309,093 10,092,096 COUNTY OF ELGIN GRANTS 2014 Grants 1) Shedden Agricultural Society 4,500 2) Wallacetown Agricultural Society 4,500 3) Rodney - Aldborough Agricultural Society 4,500 4) Aylmer & East Elgin Agricultural Society 7,500 5) Elgin 4 -H Association 2,000 6) Tillsonburg & District Multi- Service Centre 5,385 7) Quad County Support Services 2,000 8) Seniors Picnic 2,500 9) Non - specific 5,000 10) Town Crier 2,000 11) Second Stage Housing 6,824 12) Eat 2 Learn 5,000 13) Elgin County Plowmen's Association 200 14) Ontario 911 Advisory Board 100 15) Tourism Signage Grants 5,550 16) City Charity Hockey Game 1,000 17) The Arts & Cookery Bank 2,500 18) St. Thomas Elgin Public Arts Centre 2,517 19) Elgin County Railway Museum 20) Fire Safety House 21) Total Regular Grants 22) IPM Legacy Scholarship 23) St. Thomas Elgin General Hospital 24) Total Grants 63,576 5,000 250,000 318,576 2015 4,500 4,500 4,500 7,500 2,000 4,909 2,000 2,500 5,000 2,000 8,280 5,000 200 100 5,850 1,000 2,500 2,517 3,500 68,356 5,000 250,000 323,356 Attachment V 2015 (H) /L 2014 476 (1,456) (300) (3,500) (4,780) (4,780) J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate Activities \Corporate Activities Grants 04/02/2015 12:30 PM 136 Schedule B: 2015 Operating Budget By -Law 15 -05 Departmental Column 1 Column 2 Column 3 Prior Operating Column 4 Column 5 Column 6 Column 7 Revenue Expense Net Budget (Revenue) /Expense FORECAST/ ACTUAL Current Operating Budget Revenue Expense Net Budget (Revenue)/ Expense Attachment VI Column 8 Column 9 current Operating Budget (Over)/ Under Prior Year Percent Impact on Levy Warden and Council Warden Council 11) Warden and Council Administrative Services Administrative Services Agriculture Police Services Board 12) Administrative Services 83,833 (3,036) 277,667 (3,036) 361,500 1,200 424,574 46,852 (35,340) 35,340 (34,140) 506,766 83,833 274,631 358,464 425,774 46,852 472,626 70,639 238,190 308,829 371,522 40,435 411,957 3,036 3,036 (1,200) 35,384 34,184 84,965 288,577 373,542 374,192 48,006 35,384 457,582 84,965 285,541 370,506 375,392 48,006 423,398 13) Financial Services 14) Human Resources 15) Administrative Building (30,000) (373,713) 555,520 838,676 555,520 522,560 464,962 540,581 474,998 386,025 35,000 382,257 574,258 605,944 864,401 574,258 570,944 482,145 16) Corporate Expenditures Engineering & Land Division Engineering Services Land Division 17) Eng'r & Land Div. Homes 18a ii Elgin Manor Program & Support 18a iii Elgin Manor Dietary 18a iv Elgin Manor Nursing & Personal Car( 18a v Elgin Manor Housekeeping 18a vi Elgin Manor Laundry 18a vii Elgin Manor Building & Property 18a viii Elgin Manor General & Admin 18a) Elgin Manor 18b ii Terrace Lodge Program & Support 18b iii Terrace Lodge Dietary 18b iv Terrace Lodge Nursing & Personal C 18b v Terrace Lodge Housekeeping 18b vi Terrace Lodge Laundry 18b vii Terrace Lodge Building & Property 18b viii Terrace Lodge General & Admin 18b x Terrace Lodge Adult Day (1,000) 827,758 (1,573,607) 12,857,404 (137,500) 137,837 (1,711,107) 12,995,241 (332,943) 327,730 (272,422) 985,919 (3,242,562) 4,639,080 475,415 179,778 485,352 (2,611,009) 862,821 (6,458,937) 7,956,096 (361,039) 379,183 (316,671) 1,193,169 (3,589,269) 5,068,225 509,405 211,524 (42,838) 414,524 (2,310,879) 620,385 (248,240) 266,726 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Sum 826,758 688,586 1,000 840,684 839,684 11,283,797 337 11,284,134 (5,213) 713,498 1,396,518 475,415 179,778 485,352 (1,748,189) 1,497,159 18,144 876,497 1,478,956 509,405 211,524 371,686 (1,690,494) 18,487 mary51p5tating 10,253,702 (8,780) 10,244,922 (8,305) 710,472 1,339,259 443,592 180,191 431,427 (1,793,114) 1,303,522 (7,048) 843,238 1,497,433 476,836 228,486 364,314 (1,792,458) 13,788 Budget 04/02/2015 1,968,453 137,500 2,105,953 343,261 274,867 3,234,580 45,000 2,642,151 6,539,858 373,067 319,385 3,538,044 8,004 2,363,060 224,634 5:30 PM 13,513,624 137,757 13,651,380 325,485 1,003,151 4,728,154 471,467 181,319 511,691 851,187 8,072,454 373,337 1,206,812 5,183,987 499,487 222,567 405,824 645,485 224,634 11,545,170 257 11,545,427 (17,776) 728,284 1,493,574 471,467 181,319 466,691 (1,790,963) 1,532,596 269 887,427 1,645,944 499,487 222,567 397,820 (1,717,576) (0) (1,132) (10,910) (12,043) 50,382 (1,154) 0.0% 49,229 -0.2% (18,738) 0.1% (48,384) 0.2% (17,182) 0.1% (12,926) 0.0% (261,374) 80 (261,293) 12,563 (14,786) (97,056) 3,948 (1,541) 18,661 42,775 (35,437) 17,875 (10,929) (166,988) 9,918 (11,043) (26,134) 27,082 18,487 0.9% Schedule B: 2015 Operating Budget By -Law 15 -05 18b) Terrace Lodge 18c ii 18c iii 18c iv 18c v 18c vi 18c vii 18c viii 18c x Bobier Villa Bobier Villa Bobier Villa Bobier Villa Bobier Villa Bobier Villa Bobier Villa Bobier Villa 18c) Bobier Adult Day 18) Homes Program & Support Dietary Nursing & Personal Care Housekeeping Laundry Building & Property General & Admin Adult Day Museums & Archives Museum Archives 19) Museum & Archives 20) Library Services Column 1 Column 2 Column 3 Column 4 Prior Operating Column 5 Column 6 Column 7 Revenue 21) Information Technology 22) Provincial Offences 23) Collections Ambulance & Emergency Measures Ambulance Services Emergency Measures 24) Ambul. & Emergency Meas. Economic Development, Tourism & Planning Economic Development Planning 25) Econ.Dev9, Tourism & Plan. (6,868,936) (215,185) (185,187) (2,137,060) (1,494,314) (111,243) (4,142,990) (80,888) (17,551,751) (23,428) (10,376) (33,804) (274,127) (64,000) (1,557,308) (474,998) (6,599,617) (2,000) (6,601,617) (158,329) (23,567) (181,896) Expense 8,663,142 225,685 742,381 3,156,248 308,872 144,924 336,536 490,859 102,756 5,508,261 70,889 22,198,387 244,993 209,246 454,238 2,714,020 Net Budget FORECAST/ (Revenue) /Expense ACTUAL 1,794,206 1,624,588 10,500 (6,118) 557,194 559,989 1,019,187 999,737 308,872 285,767 144,924 149,498 336,536 383,257 (1,003,455) (1,082,193) (8,487) (5,150) 1,365,272 1,284,785 (10,000) (8,637) 4,646,637 4,204,259 221,565 211,192 198,870 202,609 420,434 413,801 2,439,893 2,401,393 Current Operating Budget Revenue 6,826,194 221,938 186,736 2,109,347 72 1,500,667 148,825 4,167,586 49,053 17,582,692 19,428 11,285 30,713 242,505 Expense Net Budget (Revenue)/ Expense 8,762,133 1,935,938 224,302 2,364 756,627 569,890 3,227,075 1,117,728 300,006 300,006 145,806 145,734 357,721 357,721 504,190 (996,477) 148,826 0 5,664,554 1,496,967 49,053 - 22,548,193 4,965,502 225,468 206,040 216,611 205,326 442,080 411,367 2,693,737 2,451,233 Attachment VI Column 8 Column 9 current Operating Budget (Over)/ Under Prior Year (141,733) 8,135 (12,696) (98,540) 8,866 (810) (21,185) (6,978) (8,487) (131,696) (10,000) (318,865) 912,024 1,493,968 453,735 9,341,680 32,703 9,374,383 1,218,510 127,363 1,345,873 848,024 (63,340) (21,263) 796,971 (63,072) (15,397) 2,742,064 2,525,502 30,703 24,793 2,772,767 2,550,296 1,060,181 995,033 103,796 58,975 1,163,977 1,054,008 32,500 1,535,143 465,371 6,883,757 2,000 6,885,757 108,329 15,000 123,329 930,338 1,467,305 448,669 897,838 (67,838) (16,702) 9,620,371 2,736,614 33,166 31,166 9,653,537 2,767,780 1,065,911 957,582 165,402 150,402 1,231,313 1,107,984 Percent Impact on Levy 1.2% 15,524 (6,457) 9,068 0.0% (11,339) 0.0% (49,814) 0.2% 4,498 0.0% (4,561) 0.0% 5,449 (463) 4,987 102,599 (46,606) 0.0% 55,994 -0.2% 26) Departmental (28,892,496) 55,032,089 26,692,152 24,398,157 29,459,439 56,782,963 27,323,524 (631,372) 2.3% J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary51pgrating Budget 04/02/2015 5:30 PM ACCOUNT Description COUNTY OF ELGIN Corporate Activities Proposed Budget 2014 Total 2015 % CHANGE FORECAST Zero Based Zero Base BUDGET / ACTUAL Budget Budget 4000000 Levy Town of Aylmer - 3,391,417 - 3,391,416 - 3,391,417 4010000 Levy Municip of Dutton /Dunwich - 2,025,650 - 2,025,651 - 2,025,650 4020000 Levy Municip of West Elgin - 2,792,439 - 2,792,439 - 2,792,439 4030000 Levy Municip of Bayham - 3,183,773 - 3,183,772 - 3,183,773 4040000 Levy Township of Malahide - 4,656,034 - 4,656,035 - 4,656,034 4050000 Levy Township of Southwold - 3,251,595 - 3,251,595 - 3,251,595 4060000 Levy Municip of Central Elgin - 8,383,495 - 8,383,496 - 8,383,495 Total Levy 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 27,684,403 - 27,684,404 - 27,684,403 0.00% 4100000 Supp Town of Aylmer - 47,764 - 82,318 - 82,318 72.34% 4110000 Supp Municip of Dutton /Dunwicl - 17,353 - 26,473 - 26,473 52.55% 4120000 Supp Municip of West Elgin - 25,595 - 32,723 - 32,723 27.85% 4130000 Supp Municip of Bayham - 58,659 - 32,090 - 32,090 - 45.29% 4140000 Supp Township of Malahide - 79,114 - 95,491 - 95,491 20.70% 4150000 Supp Township of Southwold 0 - 46,597 - 46,597 0.00% 4160000 Supp Municip of Central Elgin - 110,490 - 82,589 - 82,589 - 25.25% Total Supplementary Taxes - 338,976 - 398,282 - 398,282 17.50% 4400000 PIL Town of Aylmer - 11,981 - 11,937 - 11,937 -0.37% 4410000 PIL Municip of Dutton /Dunwich - 80,361 - 83,850 - 83,850 4.34% 4420000 PIL Municip of West Elgin - 37,321 - 37,856 - 37,856 1.43% 4430000 PIL Municip of Bayham - 72,890 - 90,032 - 90,032 23.52% 4440000 PIL Township of Malahide - 302,070 - 314,800 - 314,800 4.21% 4450000 PIL Township of Southwold - 340,266 - 476,200 - 335,200 -1.49% 4460000 PIL Municip of Central Elgin - 114,669 - 81,485 - 81,485 - 28.94% Total PILs - 959,558 - 1,096,160 - 955,160 -0.46% 4270000 Capping Town of Aylmer - 19,319 - 19,339 - 19,319 0.00% 4280000 Capping Municip of Dutton /Dunv -4,220 -4,225 -4,220 0.00% 4290000 Capping Municip of West Elgin 7,291 2,583 7,291 0.00% 4230000 Capping Municip of Bayham -8,814 -8,834 -8,814 0.00% 4240000 Capping Township of Malahide 19,342 19,313 19,342 0.00% 4250000 Capping Township of Southwold - 26,982 - 187,172 - 26,982 0.00% 4260000 Capping Municip of Central Elgir 32,702 32,973 32,702 0.00% Total Capping 0 - 164,700 0 0.00% 5000000 Tax w/o Town of Aylmer 51,279 26,189 26,189 - 48.93% 5010000 Tax w/o Municip of Dutton / Dunuv 24,869 2,665 2,665 - 89.28% 5020000 Tax w/o Municip of West Elgin 78,615 63,843 63,843 - 18.79% 5030000 Tax w/o Municip of Bayham 11,771 14,013 14,013 19.04% 5040000 Tax w/o Township of Malahide 188,416 39,341 39,341 - 79.12% 5050000 Tax w/o Township of Southwold 329,093 417,944 417,944 27.00% 5060000 Tax w/o Municip of Central Elgir 68,136 68,976 68,976 1.23% Total Tax Write -Offs 752,179 632,972 632,972 - 15.85% 04/02/201512:40 PM 139 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate Activities ACCOUNT Description 5150000 Tax Relief Net Tax Revenue COUNTY OF ELGIN Corporate Activities Proposed Budget 2014 FORECAST BUDGET /ACTUAL 2,500 0 Total 2015 Zero Based Budget 2,500 - 28,228,257 - 28,710,575 - 28,402,373 4320000 Interest Income - 81,080 - 148,046 4370000 Other Revenue 0 -442 4950000 Gain on Sale of Asset 0 0 Total Interest & Other Revenue - 81,080 - 148,488 5140000 Social Housing 1,397,000 1,516,951 5220000 Child Care /St. Thomas 224,400 230,654 5230000 Income Maint /St. Thomas 1,221,000 975,767 5210000 Admin Fee /St. Thomas 0 0 Total Social Services 5160000 Health Unit 5110000 Grants 5115000 Project Grants % CHANGE Zero Base Budget 0.00% 0.62% - 100,000 23.33% 0 0.00% 0 0.00% - 100,000 23.33% 1,147,000 - 17.90% 224,400 0.00% 1,221,000 0.00% 0 0.00% -8.80% 2,842,400 2,723,372 2,592,400 940,395 926,443 946,303 0.63% 63,576 59,576 255,000 255,000 Total Grants 318,576 314,576 4330000 Rental Revenue 8000000 Amortization Net Rental Revenue 5120000 Property Assessments 4210000 Community Reinvestment 4360000 Project Revenue 5960000 Project Costs Net Project Other 68,356 7.52% 255,000 0.00% 323,356 1.50% - 188,262 - 235,161 - 239,772 27.36% 136,212 136,212 162,502 19.30% - 52,050 - 98,949 - 77,270 48.45% 723,033 723,033 726,009 0.41% - 1,505,900 - 1,505,300 - 1,204,300 - 20.03% - 1,055,232 0 929,538 442,582 - 125,695 442,582 0 0 - 1,044,082 -1.06% 958,964 3.17% - 85,118 0 0.00% 0.45% NET OPERATING COST - 25,168,578 - 25,333,306 - 25,280,993 04/02/201512:40 PM 140 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate Activities Col 1 Colt Col 20 Co121 Co122 COUNTY OF ELGIN Corporate Activities Proposed Budget Col 25 Col 27 2015 :o12 Col 29 Col 30 Co145 Co161 Oct se Amount Out Net Protect Cumulative d oft/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Protect Budget Reserve Name on Reserve Request Revenue Cost Operating Prs 26401002 Sanitech 2010 26401302 Legal Settlement 28151201 Hospital Foundation Doni 28101201 IPM Scholarship 26401501 Healthcare Partnership 27101501 Insurance Deductibles 28301501 Performance Excellence 28401501 Orthodontics 29001501 WSIB 856014 Admin 29001502 WSIB 856134 Terrace Lc 29001503 WSIB 856136 Elgin Man 29001504 WSIB 856135 Bobier Villi 29001505 WSIB Other Indemnity 26401505 Broadband Initiative Merr 26401506 Community Improvement Capital Fund Ambulance Mill Rate Stablization Re: Capital Project Reserve Total Operations Pr 57,000 48,236 15,000 2,000 160,000 25,000 90,000 85,000 130,000 525,000 1,000,000 (1,000,000) 132,399 3,500,000 50,000 57,000 57,000 48,236 48,236 15,000 15,000 2,000 2,000 160,000 160,000 25,000 25,000 90,000 90,000 85,000 85,000 130,000 130,000 525,000 525,000 1,000,000 1,000,000 2,137,236 2,137,236 4,819,635 (1,044,082) 9,329 132,399 250,000 5,000 57,000 57,000 48,236 48,236 15,000 15,000 2,000 2,000 160,000 160,000 25,000 25,000 90,000 90,000 85,000 85,000 130,000 130,000 525,000 105,000 1,000,000 100,000 Capital Fund Ambulance BE F 200,000 200,000 - Millrate Stabilization ReseR A - - Capital Project Reserve A 448,490 448,490 - 648,490 2,785,726 (1,044,082) 1,213,964 Capital Proie 28001204 Ambulance Base Landsc Total Capital Projec 74,000 74,000 )erating and Capital Projects `i 2,137,236 2,137,236 4,893,635 22,401 22,401 648,490 2,785,726 (1,044,082) 1,236,366 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate Activities4orporate ActivitiesProject Budget 04/02/2015 12:52 PM ACCOUNT Description Total Revenue 5300100 Wages Total Salary 5400100 Benefits 5490100 Benefits - Manulife Total Benefit 5500100 5505100 5510100 5600100 5610100 5630100 5730100 5750100 6090100 Travel Travel - Other Development Recognition Memberships Office Supplies Expenses Election Reception Miscellaneous Total Operations Other NET OPERATING COST COUNTY OF ELGIN Warden Proposed Budget 2014 Total 2015 FORECAST/I Zero Based BUDGET ACTUAL I Budget 0 0 0 0 56,995 0 0 55,224 58,078 56,995 55,224 58,078 4,090 2,607 4,139 0 0 0 4,090 2,607 4,139 4,500 2,222 4,500 0 507 0 6,499 2,986 6,499 7,750 5,002 7,750 0 0 0 0 728 0 3,000 449 3,000 999 554 999 0 361 0 22,748 12,809 22,748 0 0 0 83,833 70,639 84,965 % CHANGE Zero Base Budget 0.00% 0.00% 1.90% 1.21% 0.00% 1.21% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 1.35% 04/02/201512:58 PM 142 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Warden ACCOUNT Description 4350110 Recoveries Total Revenue 5300110 Wages Total Salary COUNTY OF ELGIN Council Proposed Budget 2014 FORECAST/ BUDGET ACTUAL -3,036 -1,628 Total 2015 Zero Based Budget -3,036 -3036 -1628 -3036 168,978 165,890 172,188 168,978 165,890 172,188 % CHANGE Zero Base Budget 0.00% 0.00% 1.90% 5400110 Benefits 28,750 25,701 29,238 1.70% 5490110 Benefits - Manulife 424 0 424 0.00% Total Benefit 29,174 25,701 29,662 1.67% 5500110 Travel 6,996 4,221 6,996 0.00% 5505110 Travel - Other 0 0 0 0.00% 5510110 Development 31,996 12,924 31,996 0.00% 5600110 Recognition 0 796 0 0.00% 5610110 Memberships 14,919 20,173 21,971 47.26% 5630110 Office Supplies 1,500 91 1,500 0.00% 5650110 Advertising 900 0 900 0.00% 5660110 Printing 2,000 585 2,000 0.00% 5760110 Meals /Refreshments 8,004 6,379 8,164 2.00% 5860110 Supplies 396 15 396 0.00% 6080110 Ties, Crests, Pens, Gifts 7,304 1,500 7,304 0.00% 6090110 Miscellaneous 5,500 1,542 5,500 0.00% Total Operations 79,515 48,227 86,727 9.07% Other 0 0 0 0.00% NET OPERATING COST 274,631 238,190 285,541 3.97% 04/02/20151:03 PM 143 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Council ACCOUNT Description COUNTY OF ELGIN Administrative Services Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 4350130 Recoveries 1,200 0 4360130 Project Revenue 0 0 Total Revenue 5300130 5310130 5330130 5370130 Total Salary 5400130 5480130 5490130 Wages Vacation Pay Vacation Hrs Sick /Bereavement Total Benefit 5240130 5500130 5505130 5510130 5610130 5620130 5630130 5880130 5910130 6090130 Benefits Benefits - STD Benefits - Manulife Accessibility Committee Travel Travel - Other Development Memberships Subscriptions Office Supplies Equipment Special Projects Miscellaneous Total Operations Other NET OPERATING COST Total 1906 Zero Based Budget 1,200 0 1200 329,012 0 0 0 329,012 58,172 0 20,094 78,266 0 4,004 0 7,896 2,096 996 1,296 504 504 0 0 17,296 0 425,774 0 251,923 1,860 28,769 12,479 295,031 50,754 0 13,135 63,889 0 4,146 974 4,225 0 257 1,422 0 500 1,079 0 12,603 0 371,522 1200 292,112 0 0 0 292,112 51,376 0 13,408 64,784 0 4,004 0 7,896 2,096 996 1,296 504 504 0 0 17,296 0 375,392 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% - 11.22% 0.00% 0.00% 0.00% - 11.68% 0.00% - 33.27% - 17.23% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 11.83% 04/02/20151:11 PM 144 J: \Common \Finance \Budget Development \2015 Proposed Budget\Administrative Services\Administrative Services ACCOUNT Description Total Revenue Total Salary Total Benefit COUNTY OF ELGIN Agriculture Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 0 0 Total 2015 Zero Based Budget 0 0 0 0 0 0 0 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% 0 0 0 0 0 0 0.00% 5850230 Purchased Services 5930230 Vehicle Repairs /Maint /Fi 5960230 Project Costs 8000230 Amortization 0 0 0 0.00% 41,203 41,251 42,356 2.80% 2,650 184 2,650 0.00% 3,000 0 3,000 0.00% Total Operations 46,852 41,435 48,006 2.46% Other 0 -1,000 0 0.00% NET OPERATING COST 46,852 40,435 48,006 2.46% 04/02/20151:15 PM � J: \Common \Finance \Budget Development \2013-1 bpiaietIlSOA 5istrative Services\Agriculture Col 1 Col 2 Col 20 Contract Description Co121 Co122 COUNTY OF ELGIN Agriculture Proposed Budget Col 25 Col 27 2015 Col 28 Col 29 Col 30 Co145 Co161 Operating Prs 29601301 Tree Replanting Total Operations P esasea on Amount Net Project Cumulative Actual (Out of)/ Into Net Funding Current Year Current Year Revenue) Cost Budget Project Budget Reserve Name or Reserve Request Revenue Cost 3.000 Woodlot A - 3.000 3,000 3,000 Capital Proje 29601402 Vehicle KCCA 30,000 - 30,000 Total Capital Projec I I 30,000 J: \Common \Finance \Budget Development \2015 Proposed Budget\Administrative Services \Agriric�ultureAgricultureProject Budget 30,000 04/02/2015 1:15 PM Coll Col 2 Col 21 2015 COUNTY OF ELGIN Agriculture Proposed Budget Co166 Co172 Co178 Co184 Co191 Co197 Co1103 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Proiects 29601402 Vehicle KCCA 35,000 Total Capital Proje 35,000 35,000 35,000 35,000 35,000 J: \Common \Finance \Budget Development \2015 Proposed Budget\Administrative Services \AgricultureAgricultureProject Budget 09/01/2015 3:28 PM ACCOUNT Description 4350250 Recoveries Total Revenue 5300250 Wages Total Salary 5400250 Benefits Total Benefit 5500250 5505250 5510250 5850250 6090250 COUNTY OF ELGIN Police Services Board Proposed Budget Travel Travel Development Purchased Services Miscellaneous Total Operations Other NET OPERATING COST Cost Performance Reserve 2014 FORECAST/ BUDGET ACTUAL - 35,340 - 20,083 -35340 - 20,083 10,700 9,200 10,700 9,200 0 63 0 63 2,000 220 0 0 14,000 2,920 0 -0 8,640 7,680 24,640 10,820 0 0 0 0 15,257 5,516 Total 2015 Zero Based Budget - 35,384 -35384 10,700 10,700 0 0 2,000 0 14,000 0 8,684 24,684 0 0 % CHANGE Zero Base Budget 0.12% 0.12% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.51% 0.18% 0.00% 0.00% 04/02/20151:19 PM 148 J: \Common \Finance \Budget Development \2015 Proposed Budget\Administrative Services \PoliceServiceBoard ACCOUNT Description Total Revenue 5300140 5330140 5370140 Total Salary Wages Vacation Sick 5400140 Benefits 5490140 Benefits - Manulife Total Benefit 5500140 Travel 5505140 Travel - Other 5510140 Development 5610140 Memberships 5630140 Office Supplies 5880140 Equipment 5920140 Repairs /Maintenance 5960140 Project Costs 6090140 Miscellaneous Total Operations Other TOTAL OPERATING COST COUNTY OF ELGIN Financial Services Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 0 0 Total 2015 Zero Based Budget 0 0 422,489 0 0 0 380,319 33,425 2,896 0 437,467 0 0 422,489 75,737 27,353 103,089 2,000 1,000 13,600 6,000 3,641 0 0 0 3,700 29,942 0 555,520 416,640 77,472 26,344 437,467 78,331 28,518 103,816 3,315 485 7,262 2,814 2,165 1,128 54 0 2,901 106,850 3,000 1,000 12,600 6,000 3,641 0 0 0 3,700 20,125 29,942 0 0 % CHANGE Zero Base Budget 0.00% 0.00% 3.55% 0.00% 0.00% 540,581 574,258 3.43% 4.26% 3.65% 49.99% 0.00% -7.35% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 3.37% 04/02/20151:20 PM 149 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Financial Services ACCOUNT Description 4350160 Recoveries 4360160 Project Revenue COUNTY OF ELGIN Human Resources Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 0 -1,485 - 30,000 - 40,387 - 35,000 Total 2015 Zero Based Budget % CHANGE Zero Base Budget 0 0.00% 16.67% -35000 16.67% Total Revenue -30000 - 41871.96 5300160 Wages 398,962 359,050 5330160 Vacation Hrs 0 32,159 5370160 Sick /Bereav 0 9,302 Total Salary 409,193 2.56% 0 0.00% 0 0.00% 398,962 400,512 409,193 5400160 Benefits 71,494 73,879 73,235 2.43% 5490160 Benefits - Manulife 29,104 29,048 31,516 8.29% Total Benefit 100,599 102,927 104,751 4.13% 5500160 Travel 3,496 4,822 3,496 0.00% 5505160 Travel - Other 500 1,782 500 0.00% 5510160 Development 3,604 441 3,604 0.00% 5610160 Memberships 1,496 1,030 1,496 0.00% 5620160 Subscriptions 300 234 300 0.00% 5630160 Office Supplies 1,904 1,774 1,904 0.00% 5640160 Photocopy 1,000 1,556 1,000 0.00% 5650160 Advertising 1,000 407 1,000 0.00% 5880160 Equipment 0 0 0 0.00% 5960160 Project Costs 39,000 1,017 78,000 100.00% 6090160 Miscellaneous 700 369 700 0.00% Total Operations 53,000 13,431 92,000 73.59% Other 0 0 0 0.00% NET OPERATING COST 522,560 474,998 570,944 9.26% 04/02/20151:24 PM 150 J: \Common \Finance \Budget Development \2015 Proposed Budget \Human Resources \Human Resources COUNTY OF ELGIN Human Resources Proposed Budget Col 1 Col 2 Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 2015 Based on Amount (A)ctual or (Out of)/ Net Protect Cumulative (F)ixed Into Net Funding Contract Description (Revenue) Cost Budget Protect Budget Reserve Name Amount Reserve Request Operating Projects 21601403 Physical Demands Analysis 26701501 Staff Training 21601501 Accessability Coordinator at Middlesex 21601502 Assessability Committee 21601504 Accessability Coordinator - Other 21601505 Pay Equity 21601506 Salary Analysis Total Operations Projects - 20,000 11,000 11,000 11,000 Reserves Staff Training A (11,000) (30,000) (30,000) (30,000) - (30,000) 7,000 7,000 7,000 7,000 (5,000) (5,000) (5,000) (5,000) 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 (35,000) 58,000 23,000 43,000 (11,000) 12,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Human Resourc2PAuman ResourcesHuman ResourcesProject Budget 04/02/2015 1:24 PM COUNTY OF ELGIN Administration Building Proposed Budget 2014 Total 2015 % CHANGE FORECAST/ Zero Based Zero Base ACCOUNT Description BUDGET ACTUAL Budget Budget 4330200 Rental Revenue (373,713) (370,371) (382,257) 2.29% 4350200 Recoveries - (2,849) 0.00% 4360200 Project Revenue - (10,776) 0.00% 4370200 Other Revenue - - 0.00% Total Revenue (373,713) (383,996) (382,257) 2.29% 5300200 Wages 199,990 179,309 204,605 2.31% 5330200 Vacation Hrs - 15,093 0.00% 5370200 Sick /Bereav - 2,863 0.00% Total Salary 199,990 197,266 204,605 5400200 Benefits 36,046 36,557 36,847 2.22% 5450200 In -Lieu of Benefits - - - 0.00% 5490200 Benefits - Manulife 18,746 15,071 20,451 9.09% Total Benefit 54,792 51,628 57,298 4.57% 5500200 Travel 9,014 8,341 9,034 0.22% 5505200 Travel - Other - 1,025 2,500 0.00% 5510200 Development 3,500 1,046 1,000 - 71.43% 5850200 Purchased Services 190,000 182,856 190,000 0.00% 5880200 Equipment 5,000 - 5,000 0.00% 5920200 Repairs /Maintenance 18,000 17,295 18,000 0.00% 5940200 Utilities 150,000 163,144 157,500 5.00% 5950200 Property Taxes 27,000 24,636 27,000 0.00% 5960200 Project Costs 105,000 50,462 105,000 0.00% 6090200 Miscellaneous 5,000 941 5,000 0.00% 8000200 Depreciation 71,380 71,380 82,464 15.53% Total Operations 583,894 521,127 602,498 3.19% Other - - - 0.00% NET OPERATING COST 464,962 386,025 482,145 3.70% 04/02/20151:37 PM 152 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports\Administration Building Col 1 Col 2 Co120 Co121 COUNTY OF ELGIN Administration Building Proposed Budget Col 22 Col 25 Col 27 .012 Col 29 Col 30 Col 45 Col 61 2015 as Amount ed Out of / Net Project Cumulative on Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Reserve Name L Reserve Request Revenue Cost Operating Projects 26601501 Heat pump replacement 26601502 Miscellaneous professional services 26601503 Painting 26601504 Energy Savings 26601505 Duct Cleaning 26601506 Miscellaneous Maintenance 26601507 Miscellaneous Equipment 26601508 Security Equipment Total Operations Projects 20,000 5,000 15,000 20,000 15,000 20,000 5,000 5,000 20,000 20,000 5,000 5,000 15,000 15,000 20,000 20,000 15,000 15,000 20,000 20,000 5,000 5,000 5,000 5,000 20,000 5,000 15,000 20,000 15,000 20,000 5,000 5,000 20,000 5,000 15,000 20,000 15,000 20,000 5,000 5,000 105,000 105,000 105,000 105,000 105,000 Capital Projects 26601203 Sanitary Sewer 26601307 Miscellaneous capital projects 26601303 Washroom Renovations 26601304 Building Automation System Upgrades -Admin 26601406 Museum Storage 26601407 Accessibility /Space Needs (Museum /POA) 26601510 Roof repairs 26601512 Exterior Building Capital Repairs 26601513 IT ADMIN Server Room Enhancements $60k Interior Renovations Asbestos removal Window Replacement Total Capital Projects (10,776) 10,776 15,000 495,000 60,000 100,000 92,997 430,000 437,552 80,000 71,986 30,000 30,000 150,000 - 100,000 - 68,217 15,000 15,000 15,000 15,000 495,000 495,000 495,000 495,000 60,000 60,000 60,000 60,000 (10,776) 580,776 570,000 1,460,000 570,000 1,270,752 153 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports\Administration BuildingAdministration BuildingProject Budget 04/02/2015 1:38 PM COUNTY OF ELGIN Administration Building Proposed Budget Col 1 Col 2 Col 21 Col 66 Col 72 Col 78 Col 84 Col 91 Col 97 Col 103 2,015 2,016 2,017 2,018 2,019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 26601203 Sanitary Sewer 26601307 Miscellaneous capital projects 26601303 Washroom Renovations 26601304 Building Automation System Upgrades -Admin 26601406 Museum Storage 26601407 Accessibility /Space Needs (Museum /POA) 26601510 Roof repairs 26601512 Exterior Building Capital Repairs 26601513 IT ADMIN Server Room Enhancements $60k Interior Renovations Asbestos removal Window Replacement Total Capital Projects 10,776 15,000 495,000 60,000 15,000 35,000 6,052,000 305,000 15,000 1,815,000 50,000 25,000 15,000 15,000 50,000 50,000 65,000 25,000 10,776 10,776 60,000 150,000 210,000 35,000 35,000 7,867,000 7,867,000 15,000 185,000 200,000 800,000 800,000 60,000 60,000 150,000 250,000 400,000 115,000 135,000 250,000 500,000 500,000 580,776 6,407,000 1,905,000 130,000 90,000 9,112,776 1,220,000 10,332,776 154 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports\Administration BuildingAdministration BuildingProject Budget 19/01/2015 9:49 AM ACCOUNT Description COUNTY OF ELGIN Corporate Proposed Budget 2014 FORECAST BUDGET /ACTUAL 4350120 Recoveries -1,000 -2,520 4360120 Project Revenue 0 0 Total 2015 Zero Based Budget -1,000 0 Total Revenue -1,000 -2,520 -1000 Total Salary 0 0 0 5470120 Benefits Retiree 0 0 0 5490120 Benefits Retiree - Manul 15,539 7,765 15,539 Total Benefit 15,539 7,765 15,539 5510120 Development 0 0 0 5600120 Recognition 12,500 8,960 12,500 5610120 Memberships 1,500 2,798 1,500 5640120 Photocopy 7,000 3,608 7,000 5650120 Advertising 0 0 0 5680120 Telephone /Fax 37,500 37,874 37,500 5700120 911 Emergency Respon 0 0 0 5720120 Postage /Courier 22,426 18,878 25,351 5770120 Legal & Professional 333,800 208,599 333,800 5780120 Audit 21,500 19,891 21,500 5800120 Insurance 361,317 368,632 361,317 5810120 Payroll Charges 25,380 23,115 25,380 5830120 Bank Charges 0 76 0 5850120 Purchased Services 0 405 0 5860120 Supplies 1,800 641 1,800 5940120 Utilities - Hedge - 22,500 - 13,651 - 12,500 6080120 Bereavement Flowers /D, 9,996 2,510 9,996 6090120 Miscellaneous 0 825 Total Operations 812,219 683,160 825,145 Other 0 182 0 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% NET OPERATING COST 826,758 688,586 839,684 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 13.05% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 44.44% 0.00% 1.59% 0.00% 1.56% 04/02/20151:42 PM 155 J: \Common \Finance \Budget Development \2015 Proposed Budget \Corporate \Corporate ACCOUNT Description 4205170 4215170 4360170 4370170 Project Rev - Prov Project Rev - Fed Project Revenue Other Revenue Total Revenue 5300170 5310170 5330170 5370170 Wages Vacation Pay Vacation Hrs Sick /Bereavement COUNTY OF ELGIN Engineering Services Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 0 - 1,434,914 - 38,688 - 100,005 0 - 1,475,269 - 41,608 - 398,685 Total 2015 Zero Based Budget - 343,763 - 1,434,914 - 89,771 - 100,005 - 1,573,607 285,122 0 0 0 - 1,915,562 238,841 914 25,061 19,209 - 1,968,453 290,407 0 0 0 Total Salary 285,122 284,026 290,407 5400170 Benefits 5490170 Benefits - Menulife Total Benefit 5500170 5505170 5510170 5610170 5630170 5640170 5880170 5930170 5940170 5960170 6090170 6310170 6320170 7950170 8000170 53,488 26,449 49,525 54,312 25,948 27,353 Travel Travel - Other Development Memberships Office Supplies Photocopy Equipment Vehicle Repairs /Maint/F Utilities Street Lights Project Costs Miscellaneous Railway Protection Maintenance /Lower Tier Loss on Sale /Writedown Amortization Total Operations Other NET OPERATING COST 79,937 16,300 2,000 3,500 2,500 2,500 1,000 3,000 7,000 21,000 638,293 3,500 55,000 3,044,771 726,703 7,965,277 75,472 14,723 3,857 52 2,489 2,225 370 1,730 7,560 24,232 664,390 679 23,859 3,053,370 59,322 7,950,725 81,665 16,300 3,500 2,000 2,500 2,500 1,000 3,000 7,000 21,000 1,198,721 3,500 55,000 3,130,025 726,703 7,968,803 12,492,344 11,809,584 13,141,551 0 182 0 % CHANGE Zero Base Budget 0.00% 0.00% 132.04% 0.00% 25.09% 1.85% 0.00% 0.00% 0.00% 11,283, 797 10,253,702 11,545,170 1.54% 3.42% 2.16% 0.00% 75.00% - 42.86% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 87.80% 0.00% 0.00% 2.80% 0.00% 0.04% 5.20% 0.00% 2.32% 04/02/20154:40 PM 156 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Engineering Services Col 1 Col 2 Contract Description Operating Projects 60901409 Old Mill Line Extension - Bayham 60901508 Garage - Misc 60901509 road crack sealing and asphalt patches 60901510 Major Maintenance Projects 60901511 Structural Inspections (need every other year 60901512 municipal drains (5 year average assessment total) 60901513 King George Lift Bridge Repairs 60901514 road sign replacements 60901515 Electrical Servicing Contract (Traffic Signals and Beacon 60901516 Miscellaneous Consulting (i.e. Road Slope Stabilization) Total Operations Projects Col 20 Col 21 COUNTY OF ELGIN Engineering Services Proposed Budget Col 22 Col 25 Col 27 ol: Col 29 Col 30 Col 45 Col 61 2015 a Amount Net Project Cumulative s Out ofl/ Into Net Funding Current Year Current Year Revenue Cost Budget Project Budget Reserve Name e Reserve Reguest Revenue Cost - 540,000 - 533,721 (39,770) 25,000 (14,770) (14,770) Capital Garage A 14,770 (39,770) 25,000 150,000 150,000 150,000 150,000 - 150,000 200,000 200,000 200,000 200,000 - 200,000 (50,000) 50,000 - (50,000) 50,000 150,000 150,000 150,000 150,000 - 150,000 15,000 15,000 15,000 15,000 15,000 5,000 5,000 5,000 5,000 5,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 35,000 (89,770) 665,000 575,230 1,115,230 14,770 590,000 (89,770) 1,198,721 Capital Projects 62001305 Centennial Ave Rehabilitation 62001401 Road 44 Rehabilitation (Hwy 3 to Rd 19) 62901401 Middlemiss Bridge Rehab (1/2 Middlesex County) 62901402 Bradley Creek Culvert Replacement - Engineering plus J, 62601401 Road Sign Replacements - West Elgin, Dunwich, South ■ 62001506 Federal Gas Tax Funding 62001507 OCIF 2015 -2017 62001407 Dexter Line Relocation 62101501 Land Purchase 62001501 Road 45 Rehabilitation - Players Hill Drainage 62001502 Road 45 Rehabilitation (Rd 28 to Rd 36) 62001503 Road 20 Rehabilitaiton (Fingal to Shedden) 62001504 Road 43 Rehabilitation (Vienna Line to John Wise -minus 62001505 Road 5 FDR /DST (Carrol Line to Thames River) 62201501 Road 73 Resurfacing (Aylmer to Port Bruce) + Bike Lane 62201502 Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes (1 62201503 Road 37 Resurfacing (74 to east Belmont limits) 62201504 Road 19 Resurfacing (Vienna to Straffordville) 62501501 Road 22 Microsurfacing (Road 27 to 24) 62501502 Road 36 Microsurfacing (Rd 24 to Sparta) 62501503 Road 52 Microsurfacing (73 to Springfield) 62501504 Road 103 Micro Surfacing (Lake to Road 3) 62501505 Road 18 SST (Rd 14 to RR tracks) - no shoulder gravel 62501506 Road 27 FiberMAT (Meeks Br. To T /L) 60901501 Duff Line Slope Stabilization (Middlemiss Culvert) 60901502 Calton Line Slope Stabilization Projects (x3) 60901503 Sunset Bicycle Lanes 60901504 Intersection Control Beacon - 52 and 31 60901505 Sunset Road and John Wise Line Traffic Signal Replacer 60901517 Bridge Street and Colbourne Traffic Signal Replacemen 62901501 Brooks Bridge Engineering 60901506 Miller Road Engineering 62901503 Culvert Slip Linings 60901507 New Engineering Vehicle 62901505 W it leys Bridge - 50000 62901504 Beecroft Culvert - 1,610,000 359,931 -$ 364,877 (364,877) 1,402,972 (364,877) 30,000 -$ 87,728 (87,728) 112,272 (87,728) 100,000 $ 600,000 600,000 675,000 600,000 657,637 -$ 92,478 (92,478) 332,522 (92,478) - 60,000 (1,434,914) 0 (1,434,914) (1,434,914) (1,434,914) (1,434,914) - (1,031,289) 0 (1,031,289) (1,031,289) (1,031,289) (343,763) - 200,000 200,000 700,000 200,000 - 663,989 $ 10,000 10,000 10,000 10,000 10,000 $ 650,000 650,000 650,000 650,000 650,000 $ 1,125,000 1,125,000 1,125,000 1,125,000 1,125,000 $ 675,000 675,000 675,000 675,000 675,000 $ 500,000 500,000 500,000 500,000 500,000 $ 335,000 335,000 335,000 335,000 335,000 $ 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 $ 310,000 310,000 310,000 310,000 310,000 $ 90,000 90,000 90,000 90,000 90,000 $ 480,000 480,000 480,000 480,000 480,000 $ 115,000 115,000 115,000 115,000 115,000 $ 105,000 105,000 105,000 105,000 105,000 $ 110,000 110,000 110,000 110,000 110,000 $ 70,000 70,000 70,000 70,000 70,000 $ 85,000 85,000 85,000 85,000 85,000 $ 80,000 80,000 80,000 80,000 80,000 $ 250,000 250,000 250,000 250,000 250,000 $ 400,000 400,000 400,000 400,000 400,000 $ 50,000 50,000 50,000 50,000 50,000 $ 40,000 40,000 40,000 40,000 40,000 $ 175,000 175,000 175,000 175,000 175,000 $ 26,179 26,179 26,179 26,179 26,179 $ 50,000 50,000 50,000 50,000 50,000 $ 50,000 50,000 50,000 50,000 50,000 $ 300,000 300,000 300,000 300,000 300,000 $ 45,000 45,000 45,000 45,000 45,000 $ 50,000 50,000 50,000 50,000 50,000 $ 195,082 195,082 195,082 195,082 195,082 Total Capital Projects (2,466,203) 8,126,179 5,659,976 10,237,824 157 5,659,976 (1,778,677) 9,742,818 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget 04/02/2015 1:47 PM Col 1 Col 2 COUNTY OF ELGIN Engineering Services Proposed Budget CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 62001305 Centennial Ave Rehabilitation 0 0 0 - 0 62001401 Road 44 Rehabilitation (Hwy 3 to Rd 19) -$ 364,877 0 0 0 (364,877) 0 (364,877) 62901401 Middlemiss Bridge Rehab (1/2 Middlesex County) -$ 87,728 0 0 0 (87,728) 0 (87,728) 62901402 Bradley Creek Culvert Replacement - Engineering plus J, $ 600,000 0 0 0 600,000 0 600,000 62601401 Road Sign Replacements - West Elgin, Dunwich, Southw -$ 92,478 0 0 0 (92,478) 0 (92,478) 62001506 Federal Gas Tax Funding 0 0 0 - 0 62001507 OCIF 2015 -2017 0 0 0 - 0 62001407 Dexter Line Relocation 200,000 0 0 200,000 4,500,000 4,700,000 62101501 Land Purchase $ 10,000 10,000 10,000 10,000 10000 50,000 50,000 100,000 62001501 Road 45 Rehabilitation - Players Hill Drainage $ 650,000 - 0 650,000 - 650,000 62001502 Road 45 Rehabilitation (Rd 28 to Rd 36) $ 1,125,000 - 0 1,125,000 - 1,125,000 62001503 Road 20 Rehabilitaiton (Fingal to Shedden) $ 675,000 - 0 675,000 - 675,000 62001504 Road 43 Rehabilitation (Vienna Line to John Wise -minu $ 500,000 - 0 500,000 - 500,000 62001505 Road 5 FDR /DST (Carrol Line to Thames River) $ 335,000 - 0 335,000 - 335,000 62201501 Road 73 Resurfacing (Aylmer to Port Bruce) + Bike Lane $ 1,500,000 - 0 1,500,000 - 1,500,000 62201502 Road 23 Resurfacing (Sunset to Joseph) + Bike Lanes (1 $ 310,000 - 0 310,000 - 310,000 62201503 Road 37 Resurfacing (74 to east Belmont limits) $ 90,000 - 0 90,000 - 90,000 62201504 Road 19 Resurfacing (Vienna to Straffordville) $ 480,000 - 0 480,000 - 480,000 62501501 Road 22 Microsurfacing (Road 27 to 24) $ 115,000 - 0 115,000 - 115,000 62501502 Road 36 Microsurfacing (Rd 24 to Sparta) $ 105,000 - 0 105,000 - 105,000 62501503 Road 52 Microsurfacing (73 to Springfield) $ 110,000 - 0 110,000 - 110,000 62501504 Road 103 Micro Surfacing (Lake to Road 3) $ 70,000 - 0 70,000 - 70,000 62501505 Road 18 SST (Rd 14 to RR tracks) - no shoulder gravel $ 85,000 - 0 85,000 - 85,000 62501506 Road 27 FiberMAT (Meeks Br. To T /L) $ 80,000 - 0 80,000 - 80,000 60901501 Duff Line Slope Stabilization (Middlemiss Culvert) $ 250,000 - 0 250,000 - 250,000 60901502 Calton Line Slope Stabilization Projects (x3) $ 400,000 - 0 400,000 - 400,000 60901503 Sunset Bicycle Lanes $ 50,000 - 0 50,000 - 50,000 60901504 Intersection Control Beacon - 52 and 31 $ 40,000 - 0 40,000 - 40,000 60901505 Sunset Road and John Wise Line Traffic Signal Replacer $ 175,000 - 0 175,000 - 175,000 60901517 Bridge Street and Colbourne Traffic Signal Replacemen $ 26,179 - 0 26,179 - 26,179 62901501 Brooks Bridge Engineering $ 50,000 - 0 50,000 - 50,000 60901506 Miller Road Engineering $ 50,000 - 0 50,000 - 50,000 62901503 Culvert Slip Linings $ 300,000 - 0 300,000 - 300,000 60901507 New Engineering Vehicle $ 45,000 - 0 45,000 - 45,000 62901505 Willeys Bridge -50000 $ 50,000 0 50,000 - 50,000 62901504 Beecroft Culvert $ 195,082 0 195,082 - 195,082 2016 -01 Road 45 Rehabilitation (Rd 36 to Rd 35) 0 735,000 0 735,000 - 735,000 2016 -02 Road 103 Rehabilitation (Rodney to Thames River) CIRE 0 2,420,000 0 2,420,000 - 2,420,000 2016 -03 Miller Road Reconstruction 0 1,500,000 0 1,500,000 - 1,500,000 2016 -04 Road 19 Resurfacing (GEL to Vienna + Straffordville to E 0 930,000 0 930,000 - 930,000 2016 -05 Road 73 (Aylmer) 0 550,000 0 550,000 - 550,000 2016 -06 Road 21 Resurfacing 0 80,000 0 80,000 - 80,000 2016 -07 Road 53 Resurfacing (Hwy 3 to John Street) 0 230,000 0 230,000 - 230,000 2016 -08 Road 20 Micro Surfacing (Shedden to rd 18) 0 150,000 0 150,000 - 150,000 2016 -09 Road 119 Micro Surfacing (Rd 3 to Rd 18) 0 160,000 0 160,000 - 160,000 2016 -10 Road 13 Micro Surfacing 0 280,000 0 280,000 - 280,000 2016 -11 Brooks Bridge Replacement 0 500,000 0 500,000 - 500,000 2016 -12 Bothwell Bridge - $960,000 - 2012 (Middlesex - Elgin) 0 350,000 0 350,000 - 350,000 2016 -13 Culvert Rehabilitaitons 0 166,000 158 0 166,000 - 166,000 2016 -14 Highbury Ave. Slope Rehabilitation 0 200,000 0 200,000 - 200,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget 04/02/2015 1:48 PM COUNTY OF ELGIN Engineering Services Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost 2016 -15 Road 37 Engineering 0 50,000 0 50,000 - 50,000 2016 -16 Road 38 Engineering 0 50,000 0 50,000 - 50,000 2016 -17 County Road Intersection Sign Replacements - East Half 0 300,000 0 300,000 - 300,000 2017 -01 Road 38 Rehabilitation (Richmond to Sandytown Road) 0 - 2,210,000 0 2,210,000 - 2,210,000 2017 -02 Road 6 Rehabilitation (Blacks Rd. to 103) 0 - 750,000 0 750,000 - 750,000 2017 -03 Road 37 Rehabilitation - Helder Rd to 47 (land, hydro, wk 0 - 800,000 0 800,000 - 800,000 2017 -04 Road 20 Resurfacing (Port Stanley) 0 - 280,000 0 280,000 - 280,000 2017 -05 Road 34 Resurfacing 0 - 250,000 0 250,000 - 250,000 2017 -06 Road 39 Resurfacing 0 - 150,000 0 150,000 - 150,000 2017 -07 Road 13 Resurfacing (Dutton) 0 - 125,000 0 125,000 - 125,000 2017 -08 Road 76 Resurfacing (excluding West Lorne) 0 - 1,450,000 0 1,450,000 - 1,450,000 2017 -09 Road 2 BWC + Crack Repairs (Coyne to Rd 5) 0 - 250,000 0 250,000 - 250,000 2017 -10 Road 8 Micro Surfacing (Hwy 401 to Celtic) 0 - 165,000 0 165,000 - 165,000 2017 -11 Road 51 Microsurfacing 2 lifts (all) 0 - 62,000 0 62,000 - 62,000 2017 -12 Road 55 Microsurfaing 0 - 250,000 0 250,000 - 250,000 2017 -13 Road 32 Microsurfacing 0 - 215,000 0 215,000 - 215,000 2017 -14 Road 18 Microsurfacing (119 to Green Lane) 0 - 85,000 0 85,000 - 85,000 2017 -15 King George Lift Bridge Structural Rehab. 0 - 800,000 0 800,000 - 800,000 2017 -16 Newell Culvert Extension 0 - 85,000 0 85,000 - 85,000 2017 -17 Culvert Rehabilitaitons 0 - 200,000 0 200,000 - 200,000 2017 -18 County Road Intersection Sign Replacements - West Hal 0 - 350,000 0 350,000 - 350,000 2017 -19 Sparta and Vienna Reconstruction Engineering 0 - 100,000 0 100,000 - 100,000 2017 -20 Iona Bridge Replacement and Road Realignment - EA 0 - 200,000 0 200,000 - 200,000 2018 -01 Road 46 Rehabilitation (Hwy 3 to Pressey Line) 0 - 1,000,000 0 1,000,000 - 1,000,000 2018 -02 Road 2 Rehabilitation (103 to 76) 0 - 1,460,000 0 1,460,000 - 1,460,000 2018 -03 Road 27 Rehabilitation - Union to Sparta 0 - 1,950,000 0 1,950,000 - 1,950,000 2018 -04 Sparta Reconstruction (Rd 27 and 36) 0 - 1,500,000 0 1,500,000 - 1,500,000 2018 -05 Vienna Reconstruction 0 - 2,475,000 0 2,475,000 - 2,475,000 2018 -06 Road 8 Resurfacing (Rd 16 to Rd 3) 0 - 120,000 0 120,000 - 120,000 2018 -07 Road 18 Microsurfacing (Lawrence to 20) 0 - 100,000 0 100,000 - 100,000 2018 -08 Road 48 Microsurfacing plus farm culverts (Rd 25 to Rd 0 - 1,150,000 0 1,150,000 - 1,150,000 2018 -09 Kimble Bridge Replacement - Engineering 0 - 54,000 0 54,000 - 54,000 2019 -01 Road 38 Rehabilitation (Plank Rd to Rd 55) 0 - 1200000 1,200,000 - 1,200,000 2019 -02 Road 30 Rehabilitation - all 0 - 1700000 1,700,000 - 1,700,000 2019 -03 Road 40 Rehabilitation (Rd 45 to Hwy 3) 0 - 1200000 1,200,000 - 1,200,000 2019 -04 Road 20 Rehabilitaiton (Shedden to 401) 0 - 975000 975,000 - 975,000 2019 -05 Road 48 PR1 (Wonderland Road to 600m east of 25) 0 - 800000 800,000 - 800,000 2019 -06 Road 49 (all) PDST 0 - 560000 560,000 - 560,000 2019 -07 Road 6 Resurfacing (Rd 7 to Blacks Rd) 0 - 400000 400,000 - 400,000 2019 -08 Road 19, 50 and 42 Resurfacing - Port Burwell 0 - 460000 460,000 - 460,000 2019 -09 Road 35 Microsurfacing (Rd 45 to Hwy 3) 0 - 185000 185,000 - 185,000 2019 -10 Road 45 Microsurfacing (3 to 16) 0 - 125000 125,000 - 125,000 2019 -11 Road 46 Microsurfacing (Knotts Mill Br. To Hwy 3) 0 - 100000 100,000 - 100,000 2019 -12 Road 104 Microsurfacing (McPherson to Rodney) 0 - 200000 200,000 - 200,000 2019 -13 Road 119 Micro Surfacing (Rd 3 to Rd 17) 0 - 200000 200,000 - 200,000 2019 -14 Philmore Bridge Structural Painting and New Deck 0 - 1000000 1,000,000 - 1,000,000 2019 -15 Kimble Bridge Replacement 0 - 800000 800,000 - 800,000 2019 -16 Culvert Rehabilitaitons 0 - 500000 500,000 - 500,000 2020 -01 Iona Bridge Replacement and Road Realignment 0 - 0 - 4,500,000 4,500,000 2020 -02 Rodney Reconstruction (103 and 104) 0 - - 0 - 3,500,000 3,500,000 2020 -03 Fingal Reconstruction (16 and 20) 0 - 1 59 - o - 3,000,000 3,000,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget 04/02/2015 1:48 PM COUNTY OF ELGIN Engineering Services Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost 2020 -04 Road 4 Resurfacing (St. Thomas to Carlow Road) 0 - 0 - 2,600,000 2,600,000 2020 -05 Road 4 Rehabilitation (Hwy3 /4 to City limits) 0 - 0 - 600,000 600,000 2020 -06 Road 5 Microsurfacing 0 - 0 - 400,000 400,000 2020 -07 Road 7 Resurfacing 0 - 0 - 250,000 250,000 2020 -08 Road 8 Microsurfacing (16 to Pearce Park) 0 - 0 - 200,000 200,000 2020 -09 Road 9 Microsurfacing 0 - 0 - 600,000 600,000 2020 -10 Road 14 (Rd 16 to Rd 3) Microsurfacing 0 - 0 - 120,000 120,000 2020 -11 Road 16 Microsurfacing (8 to Fingal) 0 - 0 - 750,000 750,000 2020 -12 Road 16 Rehabilitation (Fingal to City) 0 - 0 - 2,000,000 2,000,000 2020 -13 Road 20 Microsurfacing (rd 18 to southdel dr) 0 - 0 - 105,000 105,000 2020 -14 Road 22 Rehabilitaiton (all) 0 - 0 - 2,500,000 2,500,000 2020 -15 Road 24 Rehabilitation (Yarmouth Centre to Quaker Roa 0 - 0 - 760,000 760,000 2020 -16 Dexter Line Relocation 0 - 0 - 4,500,000 4,500,000 2020 -17 Road 25 Rehabilitation - all 0 - 0 - 1,700,000 1,700,000 2020 -18 Road 26 (Rd 25 to RR Tracks) Reconstruction 0 - 0 - 1,000,000 1,000,000 2020 -19 Road 31 Micro Surfacing - 2 Lifts 0 - 0 - 75,000 75,000 2020 -20 Road 35 Resurfacing (Hwy 3 to Rd 52) 0 - 0 - 450,000 450,000 2020 -21 Road 36 Microsurfacing (Sparta to Hwy 3) 0 - 0 - 308,000 308,000 2020 -22 Richmond Reconstruction (38 and 43) 0 - 0 - 1,200,000 1,200,000 2020 -23 Road 38 (Hwy 3 to Richmond) Microsrufacing 2 Lifts 0 - 0 - 100,000 100,000 2020 -24 Road 38 Reconstruction (Straffordville) 0 - 0 - 2,370,000 2,370,000 2020 -25 Road 42 Microsurfacing (73 to 43) 0 - 0 - 310,000 310,000 2020 -26 Road 43 Microsurfacing (42 to Vienna Line) 0 - 0 - 60,000 60,000 2020 -27 Road 43 Microsurfacing (John Wise Line to Richmond) 0 - 0 - 150,000 150,000 2020 -28 Road 44 Micro Surfacing (Rd 46 to Hwy #3) 0 - 0 - 40,000 40,000 2020 -29 Road 45 Micro Surfacing (Rd 16 to Rd 4) 0 - 0 - 201,000 201,000 2020 -30 Road 47 Rehabilitation (48 to 37) 0 - 0 - 1,200,000 1,200,000 2020 -31 Road 48 Rehabilitation (Rd 47 to Rd 54) 0 - 0 - 800,000 800,000 2020 -32 Road 51 Rehabilitation (4 to Whites Station) 0 - 0 - 200,000 200,000 2020 -33 Road 52 Microsurfacing (30 to 74) 0 - 0 - 250,000 250,000 2020 -34 Road 52 Resurfacing (Springfield plus realignment at rd 2 0 - 0 - 1,600,000 1,600,000 2020 -35 Road 52 Rehabilitation (74 to 73) 0 - 0 - 1,750,000 1,750,000 2020 -36 Road 54 Rehabilitation 0 - 0 - 1,200,000 1,200,000 2020 -37 Road 56 Resurfacing (28 to 36) 0 - 0 - 516,000 516,000 2020 -38 Road 73 Rehabilitation (Aylmer to Avon Drive) 0 - 0 - 3,500,000 3,500,000 2020 -39 Mapleton Bridge Replacement 0 - 0 - 2,000,000 2,000,000 2020 -40 Lewis Bridge Replacement 0 - 0 - 200,000 200,000 2020 -41 Sparta Line Bridge Minor Rehab. 0 - 0 - 400,000 400,000 2020 -42 King Bridge Replacement 0 - 0 - 1,100,000 1,100,000 2020 -43 Calton Bridge Structural Painting 0 - 0 - 700,000 700,000 2020 -44 Eden Bridge Structural Painting 0 - 0 - 700,000 700,000 2020 -45 Fulton Bridge Repairs 0 - 0 - 100,000 100,000 2020 -46 Meeks Bridge Repairs 0 - 0 - 100,000 100,000 2020 -47 Gillets Bridge Repairs 0 - 0 - 100,000 100,000 2020 -48 Beecroft Culvert Replacement 0 - 0 - 200,000 200,000 2020 -49 Salt Creek Culvert Repairs 0 - 0 - 250,000 250,000 2020 -50 Garton Bridge Repairs 0 - 0 - 200,000 200,000 2020 -51 Eden Bridge Structural Painting 0 - 0 - 1,000,000 1,000,000 2020 -52 Port Burwell Deck Rehab. 0 - 0 - 750,000 750,000 Total Capital Projects 8,126,179 8,661,000 1 87,000 9,819,000 10,415,000 45,808,179 57,715,000 103,523,179 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Engineering ServicesEngineering ServicesProject Budget 04/02/2015 1:48 PM ACCOUNT Description 4340220 Fees Total Revenue 5300220 5330220 5370220 5310220 5350220 Total Salary 5400220 5450220 5490220 COUNTY OF ELGIN Land Division Proposed Budget Wages Vacation Pay Sick /Bereavement Vacation Hrs Wages Land Committe€ Total Benefit 5500220 5505220 5510220 5610220 5620220 5630220 5770220 6090220 8000220 Benefits Lieu Benefits - Manulife Travel Travel - Other Development Memberships Subscriptions Office Supplies Legal & Professional Miscellaneous Amortization Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL - 137,500 - 121,700 Total 2015 Zero Based Budget - 137,500 - 137,500 - 62,600 0 0 0 15,850 121,700 - 60,225 587 108 4,918 13,240 137,500 64,047 0 0 0 22,090 78,450 79,078 86,137 11,275 11,307 12,070 3,642 4,038 3,727 0 0 0 14,917 15,346 15,797 1,981 2,739 0 1,735 3,996 3,740 720 660 600 772 14,220 4,470 22,250 1,628 250 2,299 454 454 1,981 0 3,996 960 960 9,222 18,000 250 454 44,471 18,496 35,823 0 0 0 337 -8,780 257 % CHANGE Zero Base Budget 0.00% 0.00% 2.31% 0.00% 0.00% 0.00% 39.37% 7.05% 2.32% 0.00% 5.90% 0.00% 0.00% 0.00% 33.33% 60.00% - 35.15% - 19.10% 0.00% 0.00% - 19.45% 0.00% - 23.85% 04/02/20151:55 PM 161 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Land Division COUNTY OF ELGIN Elgin Manor Program Support Proposed Budget ACCOUNT Description 420040010 P of Ont - PSS 435040010 Recoveries 436040010 Project Revenue Total Revenue 530040010 Wages 530640010 Project Wages Total Salary 540040010 Benefits 540640010 Project Benefits 542040010 Benefits- Prev Vac 543040010 Vacation Pay 545040010 Lieu 547040010 Sick /Bereavement 549040010 Benefits - Menulife Total Benefit 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget (285,335) (286,938) (299,522) (38,739) (35,342) (38,739) (8,870) (8,869) (5,000) (332,943) (331,149) (343,261) 178,304 160,599 181,653 5,913 8,363 - 184,217 168,962 181,653 % CHANGE Zero Base Budget 4.97% 0.00% - 43.63% 0 1.88% - 100.00% 47,875 44,658 48,614 1.54% 2,957 2,091 - - 100.00% 10,142 5,542 5,613 - 44.66% 9,953 11,300 11,645 17.00% 7,425 7,156 7,427 0.03% 3,819 3,822 3,999 4.72% 5,540 5,505 5,731 3.45% 550040010 Travel 550540010 Travel - Other 551040010 Development 585040010 Purchased Services 586040010 Supplies 588040010 Equipment 596040010 Project Costs 680040010 Program Specific Raw F Total Operations Other NET OPERATING COST 87,711 80,073 83,029 -5.34% 504 235 504 0.00% - 190 190 0.00% 796 171 606 - 23.87% 45,000 60,838 45,000 0.00% 4,500 6,724 4,500 0.00% 3,000 1,142 3,000 0.00% - - 5,000 0.00% 2,003 4,509 2,003 0.00% 55,803 73,809 60,803 8.96% 0.00% (5,213) (8,305) (17,776) 240.99% J: \Common \Finance \Budget Development \2015 Proposudget \Homes Reports \Elgin Manor \Elgin Manor Program SupportElgin Manor Program Supportproposei ' udget 04/02/2015 1:57 PM COUNTY OF ELGIN Elgin Manor Program Support Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on Amount Cumulative (A)ctual or (Out of)/ Net Current Net Proiect Proiect Reserve (F)ixed Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost Operating Proles 40011501 Environmental Enhancements - (5,000) 5,000 - Donations Eli A - (5,000) 5,000 Total Operations Project (5,000) 5,000 (5,000) 5,000 Capital Projects Total Capital Projects al Operating and Capital Projects (5,000) 5,000 (5,000) 5,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Program SupportElgin Manor Program SupportProjecOBMOD15 8:53 AM COUNTY OF ELGIN Elgin Manor Dietary Proposed Budget ACCOUNT Description 420041010 P of Ont - RF 435041010 Recoveries 436041010 Project Revenue Total Revenue 530041010 Wages 530641010 Project Wages Total Salary 540041010 Benefits 540641010 Project Benefits 541041010 Vacation Pay 542041010 Benefits- Prev Vac 543041010 Vacation Hrs 545041010 Lieu 545641010 Lieu $$ 547041010 Sick /Bereave 549041010 Benefits - Manulife Total Benefit 550041010 Travel 550541010 Travel - Other 551041010 Development 585041010 Purchased Services 586041010 Supplies 588041010 Equipment 592041010 Repairs /Maintenance 596041010 Project Costs 681041010 Raw Food 681141010 Raw Food - Non - Reside Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (257,377) (11,109) (3,936) (257,374) (11,110) (3,936) Total 2015 Zero Based Budget (259,822) (11,109) (3,936) (272,422) 444,754 2,682 447,436 119,030 2,437 12,382 27,175 26,972 5,021 32,729 225,746 504 1,500 3,498 23,617 3,997 6,000 3,936 268,486 1,200 31 2,737 713,498 (272,420) 435,168 5,763 % CHANGE Zero Base Budget 0.95% 0.00% 0.00% (274,867) 0 453,345 1.93% 1,366 - 49.06% 440,931 454,711 119,339 587 903 10,315 27,762 29,114 784 6,423 29,596 124,178 4.33% 342 0.00% 929 - 61.86% 10,378 - 16.18% 28,820 6.05% 30,257 12.18% 807 0.00% 6,736 34.17% 30,809 -5.87% 224,824 131 472 4,423 29,261 4,965 3,473 763 272,511 946 233,257 3.33% 404 - 19.84% 100 0.00% 1,500 0.00% 3,498 0.00% 23,617 0.00% 3,997 0.00% 6,000 0.00% 3,936 0.00% 270,931 0.91% 1,200 0.00% 316,946 315,183 0.78% 192 0.00% 710,472 728,284 2.07% 04/02/20151:59 PM 164 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Dietary COUNTY OF ELGIN Elgin Manor Dietary Proposed Bud et1 '015 Cumulative Based on Amount Current Net Protect Project (A)ctual or Out of / Net Funding Year Current Contract Description (Revenue) Cost Budget Budget Reserve Name (F)ixed Into Request Revenue Year Cost Operating Fts 41011501 New Staff Orientation 41011502 Other Training - EM 41011503 HINF Supplemental B Total Operations Capital Pro Total Capital Proj 1,708 (3,936) 3,936 1,708 1,708 1,708 - 1,708 (3,936) 3,936 (3,936) 5,644 1,708 1,708 1,708 (3,936) 5,644 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports\ P-i Manor \Elgin Manor DietaryElgin Manor DietaryProject Budget04 /02/2015 1:59 PM COUNTY OF ELGIN Elgin Manor Dietary Prn nSP_Ci Btidig' P_t 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects Kitchen Equipment RE Total Capital Pro 35,000 20,000 20,000 20,000 95,000 100,000 195,000 35,000 20,000 20,000 20,000 95,000 100,000 195,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports42 Manor \Elgin Manor DietaryElgin Manor Dietary Project Budget22/01/2015 9:33 AM COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget ACCOUNT Description 420042010 P of Ont - NPC 420142010 P of Ont - On Call Physician 435042010 Recoveries - Supplies & Services 435542010 Recoveries - Wages 436042010 Project Revenue Total Revenue 530142010 Wages - RN 530742010 Project Wages- RN 536142010 Wages Other - RN 530242010 Wages - RPN 530842010 Project Wages - RPN 530342010 Wages - HCA 530942010 Project Wages - HCA 530442010 Wages - DON 536442010 Wages Other - DON 530642010 Project Wages DON 533642010 VAC HRS - DON 537642010 Sick /Bereavement - DON 530542010 Wages - WC Total Salary Total Benefit 550042010 Travel 550542010 Travel - Other 551042010 Development 585042010 Purchased Services 586042010 Supplies 588042010 Equipment 592042010 Repairs /Maintenance 596042010 Project Costs 682042010 Medical Director 683042010 Incontinence Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget (2,934,926) (2,930,039) (2,937,859) (15,000) (13,675) (15,000) (2,000) (3,303) (2,000) (290,636) (264,749) (279,721) (3,242,562) (3,211,767) (3,234,580) 495,533 438,549 504,573 33,068 20,443 20,539 6,860 - 387,653 372,123 394,804 77,601 78,522 79,780 1,685,180 1,713,512 1,715,739 23,347 20,636 21,164 162,216 128,076 164,813 28,080 - 55,090 53,025 54,537 1,009 - 148 - 25,538 22,065 26,120 2,945,224 2,883,047 2,982,069 1,446,146 1,431,985 1,480,847 495 245 495 - 778 - 3,998 3,016 3,998 19,178 17,596 19,178 35,845 31,108 35,845 8,999 20,201 8,999 9,341 5,236 9,341 98,163 83,284 115,690 30,632 32,896 30,632 41,059 41,634 41,059 247,710 235,994 265,237 % CHANGE Zero Base Budget 0.10% 0.00% 0.00% 0.00% - 3.76% - 0.25% 1.82% - 37.89% 0.00% 1.84% 2.81% 1.81% - 9.35% 1.60% 0.00% - 1.00% 0.00% 0.00% 2.28% 1.25% 2.40% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 17.85% 0.00% 0.00% 7.08% 0.00% 1,396,518 1,339,259 1,493,574 6.95% 04/02/20152:02 PM 167 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Nursing COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on Amount Cumulative (A)ctual or (Out of)/ Net Proiect Proiect Reserve (F)ixed Into Net Funding Current Year Current Contract Description (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost Operating Pro 42011422 RPN Funding - EM 42011522 RPN Funding - EM 42011501 MDS RAI - EM 42011502 HINF Supplemental Base $ 42011504 HINF Funding Reimbursed 42011507 HINF Supplemental Base $ 42011508 HINF Supplemental Base $ 42011509 HINF Supplemental Base $ 42011521 Lab Cost Recovery - EM 42011523 Late Career - EM 2014/15 42011526 Other Training - EM 42011527 Outbreaks - EM 42011528 New Hire Orientation - EM 42011538 BSO Funding Nurses- EM 42011539 BSO Funding PSW - EM 42011541 Physiotherapy Services - E 42011532 LTCH Act /Regs Man.Team 42011599 Training Coordinator 42011598 R.N.A.O. 2014/2015 42011529 New Grad Initiative - EM 42011542 Mattress Replacement - EF\ 42011543 Safety /Sling Replacement - 42011544 Enhanced BSO Resources 42011545 OTN Extended Warranty R Total Operations Proj (16,464) 16,464 - 0 - (16,572) 23,934 (49,392) 49,392 - - (49,392) 49,392 (54,996) 54,996 - - (54,996) 54,996 (5,175) 5,175 - - (5,175) 5,175 (1,200) 1,263 63 63 63 (1,200) 1,263 (5,175) 5,175 - - (5,175) 5,175 (5,175) 5,175 - - (5,175) 5,175 (5,175) 5,175 - - (5,175) 5,175 (5,200) 5,200 - - (5,200) 5,200 (6,198) 6,198 - - (6,198) 6,198 - 18,375 18,375 18,375 18,375 18,375 (14,868) 14,868 - - (14,868) 14,868 (15,084) 15,084 - - (15,084) 15,084 (68,850) 68,850 - - (68,850) 68,850 - 4,018 4,018 4,018 4,018 4,018 - 13,174 13,174 13,174 13,174 13,174 (5,000) 5,000 - - (5,000) 5,000 (10,661) 10,661 - - (10,661) 10,661 5,000 5,000 5,000 5,000 5,000 8,000 8,000 8,000 8,000 8,000 (9,000) 9,000 - - (9,000) 9,000 (2,000) 2,000 - - (2,000) 2,000 (279,613) 328,243 48,630 48,630 48,630 (279,721) 335,714 Capital Projec 42011450 Tub Replacements 42011550 Lifts Misc - 31,899 - 57,000 57,000 57,000 57,000 31,899 57,000 Total Capital Project: 57,000 57,000 88,899 57,000 88,899 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Mayor \Elgin Manor NursingElgin Manor NursingProject Budget 04/02/2015 2:02 PM COUNTY OF ELGIN Elgin Manor Nursing Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 42011450 Tub Replacements 70,000 70,000 42011550 Lifts 57,000 10,000 10,000 60,000 15,000 152,000 Misc 80,000 80,000 Total Capital Projects 50,000 70,000 202,000 80,000 57,000 10,000 10,000 210,000 15,000 302,000 50,000 352,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Maan9 or \Elgin Manor NursingElgin Manor NursingProject Budget 22/01/2015 9:34 AM COUNTY OF ELGIN Elgin Manor Housekeeping Proposed Budget ACCOUNT Description 436043010 Project Revenue Total Revenue 530043010 Wages 530643010 Project Wages - HSK 2014 FORECAST/ BUDGET ACTUAL 0 0 Total 2015 Zero Based Budget 0 0 0 0 262,424 247,738 267,413 2,421 4,391 2,467 % CHANGE Zero Base Budget 0.00% 0.00% 1.90% 1.89% Total Salary 264,845 252,129 269,879 540043010 Benefits 94,505 93,434 105,458 11.59% 540643010 Project Stat /Combined - 1,210 550 1 ,233 1.89% 541043010 Vacation Pay 5,036 2,128 2,192 - 56.48% 542043010 Benefits- Prev Vac 19,086 5,713 5,557 - 70.88% 543043010 Vacation Hrs 17,752 14,897 15,406 - 13.22% 545043010 Lieu 16,880 20,988 21,784 29.05% 545643010 Lieu $$ 0 556 572 0.00% 547043010 Sick /Bereav 6,011 3,900 4,057 -32.51% 548043010 Benefits - STD 0 48 49 0.00% 549043010 Benefits - Manulife 21,437 15,972 16,627 - 22.44% Total Benefit 181,918 158,186 172,936 -4.94% 550043010 Travel 253 0 253 0.00% 550543010 Travel - Other 0 0 0 0.00% 551043010 Development 0 0 0 0.00% 585043010 Purchased Services 4,400 5,263 4,400 0.00% 586043010 Supplies 18,000 26,756 18,000 0.00% 588043010 Equipment 4,000 515 4,000 0.00% 592043010 Repairs /Maintenance 2,000 744 2,000 0.00% Total Operations 28,652 33,278 28,652 0.00% Other 0 0 0 0.00% NET OPERATING COST 475,415 443,592 471,467 - 0.83% 04/02/20152:03 PM 170 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Housekeeping COUNTY OF ELGIN Elgin Manor Housekeeping Proposed Budget 2015 Based on Amount Cumulative (A)ctual or Out of / Net Current Net Project Project Reserve (F)ixed Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost Operating ts 43011501 New Hire Orientation 43011502 Floor Cleaning - EM 43011503 Other Training - EM 1,125 2,575 1,125 1,125 2,575 2,575 1,125 - 1,125 2,575 - 2,575 Total OperationE 3,700 3,700 3,700 3,700 3,700 Capital Prc Total Capital Prc J: \Common \Finance \Budget Development\2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor HousekeepingElgin Manor HousekeepingProject Budget 171 04/02/2015 2:04 PM ACCOUNT Description 457044010 Valet Total Revenue 530044010 Wages Total Salary COUNTY OF ELGIN Elgin Manor Laundry Proposed Budget 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget 46,415 46,183 47,290 46,415 46,183 47,290 % CHANGE Zero Base Budget 0.00% 0.00% 1.89% 540044010 Benefits 8,315 9,043 9,385 12.87% 543044010 Vacation Pay - - - 0.00% 545044010 Lieu $$ 3,339 3,527 3,660 9.62% 547044010 Benefit - Sick /Bereav 726 - - - 100.00% 549044010 Benefits Manulife - - - 0.00% Total Benefit 12,380 12,570 13,045 5.37% 585044010 Purchased Services 117,000 117,367 117,000 0.00% 586044010 Supplies 2,784 2,605 2,784 0.00% 592044010 Repairs and Maintenanc 1,200 1,467 1,200 0.00% Total Operations 120,984 121,438 120,984 0.00% Other - - - 0.00% NET OPERATING COST 179,778 180,191 181,319 0.86% 04/02/20152:05 PM 172 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Laundry 1 COUNTY OF ELGIN Elgin Manor Laundry Proposed Budget 2 20 21 22 25 27 29 30 45 61 2015 Based on Cumulative Actual Amount Net Current Net Project Project or Fixed Out of)/ Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Reserve Name Amount Reserve Request Revenue Year Cost Operating Pr Total Operations Pr Capital Proje 44011301 New Washer 20,000 - - 20,000 Total Capital Projec 20,000 20,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \EIj anor \Elgin Manor LaundryElgin Manor LaundryProject Budget 04/02/2015 2:05 PM COUNTY OF ELGIN Elgin Manor Building Proposed Budget ACCOUNT Description 435045010 Recoveries 436045010 Project Revenue Total Revenue 530045010 Wages 533045010 Vac Pay 537045010 Sick /Bereavement 530645010 Project Wages Total Salary 540045010 Benefits 543045010 Vacation Hrs 549045010 Benefits - Manulife Total Benefit 550045010 Travel 550545010 Travel - Other 551045010 Development 585045010 Purchased Services 585145010 Purchased Services - SP 586045010 Supplies 588045010 Equipment 592045010 Repairs /Maintenance 592145010 Repairs /Maintenance - SP 594045010 Utilities 596045010 Project Costs 609045010 Miscellaneous Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL 0 - 41,547 0 0 Total 2015 Zero Based Budget - 45,000 0 0 -41547 -45000 47,395 0 0 0 39,971 48,480 6,136 0 1,160 0 0 0 47,395 8,918 0 5,490 14,408 47,268 8,774 0 5,340 48,480 9,103 0 5,559 14,114 14,662 96 0 96 0 0 0 0 0 0 107,702 116,415 107,702 69,254 61,106 69,254 0 338 0 2,497 0 2,497 21,001 22,712 21,001 7,999 0 7,999 195,000 203,729 195,000 20,000 7,291 45,000 0 0 0 423,549 411,592 448,549 0 0 0 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% 2.29% 0.00% 0.00% 0.00% 485,352 431,427 466,691 2.08% 0.00% 1.26% 1.77% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 125.00% 0.00% 5.90% 0.00% - 3.84% 04/02/20152:10 PM 174 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Building Col 1 Col 2 Contract Description Operating Projec 45011501 Painting - EM 45011502 Duct Cleaning - EM 45011503 Blind Repair - EM 45011504 Energy Project - EM Total Operations Projects Col 20 Col 21 COUNTY OF ELGIN Elgin Manor Building Proposed Budget Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Co145 Co161 2015 (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Revenue Cost Budget Project Budget Name Amount Reserve Request Revenue Cost 10,000 15,000 10,000 10,000 10,000 15,000 10,000 10,000 10,000 15,000 10,000 10,000 10,000 15,000 10,000 10,000 10,000 15,000 10,000 10,000 45,000 45,000 45,000 45,000 45,000 Capital Projects 45011452 TSSA - EM 45011550 Landscaping - EM 45011551 Building Automation - EM 45011552 Pumps & Equipment (STP) 45011553 Misc - EM 45011554 HVAC - EM 45011555 Security /Resident Safety - EM 45011556 Courtyard Automatic Door Opene 45011557 Washroom Upgrades - EM 45011558 IT EM Server Room Enhancemer 45011559 Boiler Replacement Total Capital Projects - 30,000 - 25,669 15,000 15,000 15,000 15,000 15,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 20,000 20,000 20,000 20,000 20,000 10,000 10,000 10,000 10,000 10,000 5,000 5,000 5,000 5,000 5,000 10,000 10,000 10,000 10,000 10,000 200,000 200,000 200,000 200,000 200,000 25,234 25,234 25,234 25,234 25,234 315,234 315,234 345,234 315,234 340,903 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor BuildingElgin Manor BuildingProject Budget 04/02/2015 2:11 PM COUNTY OF ELGIN Elgin Manor Building Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 45011351 Boiler Replacement 27,000 27,000 27,000 81,000 81,000 45011452 TSSA - EM - - 45011550 Landscaping - EM 15,000 15,000 30,000 30,000 45011551 Building Automation - EM 10,000 10,000 10,000 10,000 10,000 50,000 50,000 45011552 Pumps & Equipment (STP) 10,000 10,000 10,000 10,000 80,000 120,000 120,000 Parking Lot Resurfacing - EM 75,000 75,000 75,000 45011553 Misc - EM 10,000 25,000 25,000 25,000 25,000 110,000 2,500,000 2,610,000 45011554 HVAC - EM 20,000 20,000 20,000 20,000 20,000 100,000 100,000 45011555 Security /Resident Safety - EM 10,000 20,000 30,000 30,000 45011556 Courtyard Automatic Door Opene 5,000 5,000 5,000 45011557 Washroom Upgrades - EM 10,000 10,000 10,000 Electrical Improvements 10,000 10,000 20,000 20,000 Plumbing Upgrades 20,000 20,000 20,000 45011558 IT EM Server Room Enhancemer 200,000 200,000 200,000 45011559 Boiler Replacement 25,234 25,234 25,234 Total Capital Projects 315,234 102,000 132,000 182,000 145,000 876,234 2,500,000 3,376,234 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor BuildingElgin Manor BuildingProject Budget 04/02/2015 2:11 PM COUNTY OF ELGIN Elgin Manor Admin Proposed Budget ACCOUNT Description 420046010 P of Ont - OA 420146010 P of Ont - Pay Equity 420546010 Project Rev - Prov 435046010 Recoveries 436046010 Project Revenue 450046010 Private 451046010 Private - Basic Comp 452046010 Semi 453046010 Semi - Basic Comp 454046010 Basic 455046010 Respite 461546010 General Store Sales Total Revenue 530046010 Wages 530646010 Project Wages 533046010 Vacation Pay 537046010 Sick /Bereavement Total Salary Total Benefit 550046010 Travel 550546010 Travel - Other 551046010 Development 560046010 Recognition 561046010 Memberships 562046010 Subscriptions 563046010 Office Supplies 564046010 Photocopy 565046010 Advertising 568046010 Telephone /Fax 572046010 Postage /Courier 575046010 Petty Cash Over /Short 585046010 Purchased Services 588046010 Equipment 591546010 Special - General Store 592046010 Repairs /Maintenance 596046010 Project Costs 609046010 Miscellaneous 682046010 Medical Director 685046010 Reimbursed Supplies /CI 800046010 Amortization Total Operations Other NET OPERATING COST 04/02/20152:14 PM J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor Admin 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget - 142,456 - 156,360 - 130,598 - 6,300 -6,300 -6,300 - 339,996 - 339,996 - 339,996 - 33,918 - 19,797 - 33,918 - 15,000 -1,695 - 15,000 - 362,444 - 362,326 - 381,859 - 1,030,259 - 1,043,752 - 1,054,023 - 4,265 -5,840 -5,840 - 26,604 - 41,175 - 41,559 - 628,437 - 615,910 - 615,332 - 16,329 - 12,950 - 12,726 - 5,000 -7,376 -5,000 - 2,611,009 - 2,613,476 - 2,642,151 172,227 160,155 176,159 0 0 0 0 17,100 0 0 1,906 0 172,227 179,161 176,159 63,232 50,551 52,517 911 631 911 343 631 343 1,752 593 1,752 800 865 800 8,200 8,390 8,200 600 53 600 4,500 3,249 4,500 5,004 2,321 5,004 800 1,015 800 9,504 8,013 9,504 650 991 650 0 -3 0 3,004 8,213 3,004 1,005 540 1,005 5,000 9,992 5,000 504 0 504 49,000 2,768 30,000 504 518 504 0 0 0 21,000 25,859 21,000 514,279 516,012 528,429 627,361 590,650 622,511 0 0 0 % CHANGE Zero Base Budget - 8.32% 0.00% 0.00% 0.00% 0.00% 5.36% 2.31% 36.93% 56.21% - 2.09% - 22.07% 0.00% 1.19% 2.28% 0.00% 0.00% 0.00% 2.28% - 16.95% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 38.78% 0.00% 0.00% 0.00% 2.75% - 0.77% 0.00% - 1,748,189 - 1,793,114 - 1,790,963 2.45% 177 COUNTY OF ELGIN Elgin Manor Admin Proposed Budget 1 2 20 21 22 25 27 28 29 30 45 61 2015 Cumulative (A)ctual or (Out of)/ Current Net Project Project Reserve (F)ixed Into Net Funding Year Current Contract Description (Revenue) Cost Budget Budget Name Amount Reserve Request Revenue Year Cost Operating Projec 46011501 Donations - EM 46011502 Furniture Replacement - EM 46011503 Miscellaneous Donations - EM 46011504 Staff Enrichment - EM 46011505 Life Enrichment - EM (15,000) (15,000) (15,000) Donations E A 15,000 (15,000) - 5,000 5,000 5,000 - 5,000 5,000 15,000 15,000 15,000 Donations E A (15,000) 15,000 2,000 2,000 2,000 Donations E A (2,000) 2,000 8,000 8,000 8,000 Donations E A (8,000) 8,000 Total Operations Projects (15,000) 30,000 15,000 15,000 (10,000) 5,000 (15,000) 30,000 Capital Projects Building Equipment Upgrades 46011550 Compliance Premium - EM Total Capital Projects (339,996) (339,996) (339,996) - (339,996) (339,996) (339,996) (339,996) (339,996) (339,996) (339,996) J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor AdminElgin Manor AdminProject Budget 04/02/2015 2:14 PM COUNTY OF ELGIN Elgin Manor Admin Proposed Budget 1 2 21 66 72 78 84 91 97 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects Building Equipment Upgrades 46011550 Compliance Premium - EM Total Capital Projects 50,000 60,000 110,000 300,000 410,000 50,000 60,000 110,000 300,000 410,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Elgin Manor \Elgin Manor AdminElgin Manor AdminProject Budget 22/01/2015 9:37 AM COUNTY OF ELGIN Terrace Lodge Program Support Proposed Budget ACCOUNT Description 420040020 P of Ont - PSS 435040020 Recoveries 436040020 Project Revenue Total Revenue 530040020 Wages 530640020 Project Wages Total Salary 540040020 Benefits 540640020 Project Benefits 541 040020 Vacation Pay 542040020 Benefits- Prev Vac 543040020 Vacation Hrs 545040020 Lieu 546040020 Top Up 547040020 Sick /Bereave 549040020 Benefits - Menulife Total Benefit 550040020 Travel 550540020 Travel - Other 551040020 Development 585040020 Purchased Services 586040020 Supplies 592040020 Repairs /Maintenance 588040020 Equipment 596040020 Project Costs 609040020 Miscellaneous 680040020 Program Specific Raw F Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (317,039) (318,821) (34,145) (34,896) (9,855) (9,855) (361,039) (363,571) 201,290 189,839 6,570 7,323 207,860 197,162 205,073 59,240 3,285 1,716 8,024 7,723 14,047 5,005 3,606 17,376 120,022 107,001 111,963 Total 2015 Zero Based Budget (332,802) (35,265) (5,000) (373,067) 205,073 55,369 1,831 567 10,105 7,668 10,431 4,054 16,977 % CHANGE Zero Base Budget 4.97% 3.28% - 49.26% 3.33% 1.88% - 100.00% -1.34% 60,136 1.51% - 100.00% 584 - 65.98% 10,600 32.11% 7,918 2.53% 10,831 - 22.90% - 100.00% 4,221 17.06% 17,673 1.71% -6.71% 500 200 45,000 4,100 1,500 51,300 18,144 40 598 43,716 4,525 2,044 1,437 52,360 400 - 19.98% 50 0.00% 250 25.00% 44,000 -2.22% 4,100 0.00% 0.00% 1,000 0.00% 5,000 0.00% 0.00% 1,500 0.00% 56,300 9.75% 0.00% (7,048) 269 - 98.52% 04/02/20152:17 PM 180 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Program Support COUNTY OF ELGIN Terrace Lodge Program Support Proposed Budget Col 1 Col 2 Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61 2015 Based on Amount Net Project Cumulative (A)ctual or (Out of)/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Reserve Name (F)ixed Reserve Request Revenue Cost Operating Proje 40021501 Environmental Enhancements (5,000) 5,000 Reserves Donation A (5,000) 5,000 Total Operations Projec (5,000) 5,000 (5,000) 5,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodg \Terrace Lodge Program SupportTerrace Lodge Program SupportProject Bl410f2015 2:21 PM ACCOUNT Description 420041020 P of Ont - RF 435041020 Recoveries 436041020 Project Revenue COUNTY OF ELGIN Terrace Lodge Dietary Proposed Budget 2014 FORECAST/ BUDGET ACTUAL - 285,977 - 285,971 - 26,314 - 26,315 -4,380 -4,380 Total 2015 Zero Based Budget - 288,691 - 26,314 -4,380 Total Revenue - 316,671 - 316,666 530041020 Wages 531,715 508,572 530641020 Project Wages 978 7,262 Total Salary 532,692 515,834 540041020 Benefits 157,295 150,612 540641020 Project Benefits 489 816 543041020 Vacation Hrs 36,476 29,097 541041020 Vacation Pay 213 487 542041020 Benefits- Prev Vac 20,418 23,169 545041020 Lieu 31,082 37,261 547041020 Sick /Bereave 13,187 14,921 549041020 Benefits - Manulife 42,879 36,650 545641020 Lieu $$ 0 929 % CHANGE Zero Base Budget 0.95% 0.00% 0.00% - 319,385 0.86% 541,937 1.92% 978 0.04% 542,915 1.92% Total Benefit 302,039 293,940 550041020 Travel 502 0 550541020 Travel - Other 0 0 551041020 Development 2,497 10 585041020 Purchased Services 2,496 1,814 586041020 Supplies 29,570 27,270 588041020 Equipment 4,001 3,662 592041020 Repairs /Maintenance 1 ,500 4,115 596041020 Project Costs 4,380 0 681041020 Raw Food 312,291 311,215 681141020 Raw Food - Non - Reside 1,200 2,043 Total Operations 358,437 350,129 Other NET OPERATING COST 0 0 155,485 -1.15% 489 0.04% 30,045 - 17.63% 501 134.95% 24,019 17.63% 38,656 24.37% 15,439 17.08% 38,153 - 11.02% 958 0.00% 303,745 0.56% 502 0.00% 0 0.00% 1,497 - 40.05% 2,496 0.00% 29,570 0.00% 4,001 0.00% 1,500 0.00% 4,380 0.00% 315,005 0.87% 1,200 0.00% 360,151 0.48% 0 0.00% 876,497 843,238 887,427 1.25% 04/02/20152:19 PM 182 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Dietary COUNTY OF ELGIN Terrace Lodge Dietary Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Name Amount Reserve Request Revenue Cost Operating Prs 41021501 New Hire Orientation - TI 41021502 Other Training - TL 41021503 LTCH Act /Regs Man.Tec 41021504 HINF Supplemental Base (4,380) 1,067 1,067 1,067 400 400 400 4,380 1,067 400 (4,380) 1,067 400 4,380 Total Operations Pi (4,380) 5,847 1,467 1,467 1,467 (4,380) 5,847 Capital Proje 41021102 Replace Kitchen Floorinc Total Capital Projec Total Operating and Capital 20,000 - 18,779 20,000 18,779 1 1 (4,380) 5,847 1,467 21,467 1,467 (4,380) 24,626 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace`Lodge \Terrace Lodge DietaryTerrace Lodge DietaryProject Budget 04/02/2015 2:21 PM COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget ACCOUNT Description 420042020 P of Ont - NPC 420142020 P of Ont - On Call Physician 435042020 Recoveries - Supplies & Service: 435542020 Recoveries - Wages 436042020 Project Revenue Total Revenue 530142020 Wages - RN 530742020 Project Wages - RN 530242020 Wages - RPN 530842020 Project Wages - RPN 530342020 Wages - HCA 530942020 Project Wages - HCA 530442020 Wages - DON 530642020 Project Wages - DON 533642020 VAC HRS - DON 537642020 Sick /Bereavement - DON 530542020 Wages - WC Total Salary Total Benefit 550042020 Travel 550542020 Travel - Other 551042020 Development 585042020 Purchased Services 586042020 Supplies 588042020 Equipment 592042020 Repairs /Maintenance 596042020 Project Costs 609042020 Miscellaneous 682042020 Medical Director 683042020 Incontinence Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL ($3,241,261) ($15,000) ($1,004) ($0) ($332,004) ($3,252,152) ($13,675) ($3,108) ($292,313) Total 2015 Zero Based Budget ($3,197,068) ($15,000) ($1,004) ($0) ($324,972) ($3,589,269) $ 454,727 $ 75,782 ($3,561,248) ($3,538,044) 403,035 $ 462,860 16,889 $ 20,596 $ 461,439 $ 470,964 $ 470,074 $ 96,502 $ 135,898 $ 137,334 $ 1,855,449 $ 1,914,421 $ 1,884,332 $ 22,074 $ 38,641 $ 20,168 $ 167,021 $ $ 10,378 $ - $ - $ $ 25,538 $ 146,726 $ 170,849 14,096 $ 10,575 1,009 148 18,158 $ 26,120 $ 3,1 68,909 $ 3,1 59,986 $ 3,202,909 $ 1,636,597 $ 1,002 $ 2,004 $ 19,994 $ 39,308 $ 14,999 $ 2,498 $ 106,605 $ 30,683 $ 45,625 $ 1,645,549 $ 196 $ 176 $ 4,394 $ 17,908 $ 43,963 $ 14,242 $ 1,839 $ 89,614 $ 32,485 $ 48,256 1,698,910 1,002 $ 2,004 $ 19,994 $ 39,308 $ 14,999 $ 2,498 $ 126,055 $ 30,683 $ 45,625 $ 262,719 $ - $ 253,073 $ 282,169 73 % CHANGE Zero Base Budget - 1.36% 0.00% 0.00% 0.00% - 2.12% - 1.43% 1.79% - 72.82% 1.87% 42.31% 1.56% - 8.64% 2.29% 1.90% 0.00% 0.00% 2.28% 1.07% 3.81% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 18.24% 0.00% 0.00% 0.00% 7.40% 0.00% $ 1,478,956 $ 1,497,433 $ 1,645,944 11.29% 04/02/20152:24 PM 184 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Nursing COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Name Amount Reserve Request Revenue Cost Operating Prs 42021422 RPN Funding - TL 42021522 RPN Funding - TL 42021502 HINF Supplemental Base 42021504 HINF Supplemental Base 42021507 HINF Supplemental Base 42021508 HINF Supplemental Base 42021509 HINF Supplemental Base 42021541 Physiotherapy Services - 42021538 BSO Funding Nurses- TL 42021539 BSO Funding PSW - TL 42021521 Lab Cost Recovery - TL 42021523 Late Career - TL 2014/1E 42021526 Other Training - TL 42021527 Outbreaks - TL 42021528 New Hire Orientation - TI 42021532 LTCH Act /Regs Man.Tec 42021599 Training Coordinator 42021598 R.N.A.O. 42021529 New Grad Initiative - TL 42021501 MDS RAI - TL 42021542 Mattress Replacement - 42021543 Safety /Sling Replacemer 42021544 Enhanced BSO Resourc 42021545 OTN Extended Warranty (18,306) 18,306 0 (54,918) 54,918 (5,748) 5,748 (1,200) 1,263 63 63 (5,748) 5,748 (5,748) 5,748 (5,748) 5,748 (76,500) 76,500 (16,524) 16,524 (16,764) 16,764 (7,350) 7,350 (10,332) 10,332 3,372 3,372 3,372 (29,329) (60,000) 6,873 3,994 15,863 6,873 3,994 15,863 6,873 3,994 15,863 29,329 60,000 5,000 5,000 5,000 10,000 10,000 10,000 (9,000) 9,000 (2,000) 2,000 (18,063) 16,562 (54,918) 54,918 (5,748) 5,748 63 (1,200) 1,263 (5,748) 5,748 (5,748) 5,748 (5,748) 5,748 (76,500) 76,500 (16,524) 16,524 (16,764) 16,764 (7,350) 7,350 (10,332) 10,332 3,372 - 3,372 6,873 - 6,873 3,994 - 3,994 15,863 - 15,863 (29,329) 29,329 (60,000) 60,000 5,000 - 5,000 10,000 - 10,000 (9,000) 9,000 (2,000) 2,000 Total Operations Pi (325,215) 370,380 45,165 45,165 45,165 (324,972) 368,636 Capital Proie 42021450 Tub Replacements 42021550 Lifts 35,000 50,000 35,000 70,000 50,000 50,000 35,000 - 70,000 50,000 - 50,000 Total Capital Projec 85,000 85,000 120,000 85,000 120,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace`Lodge \Terrace Lodge NursingTerrace Lodge NursingProject Budget 04/02/2015 2:24 PM COUNTY OF ELGIN Terrace Lodge Nursing Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 42021450 Tub Replacements 35,000 35,000 70,000 70,000 42021550 Lifts 50,000 46,000 10,000 12,000 12,000 130,000 60,000 190,000 Total Capital Projec 85,000 81,000 10,000 12,000 12,000 200,000 60,000 260,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace`Lodge \Terrace Lodge NursingTerrace Lodge NursingProject Budget 22/01/2015 9:38 AM COUNTY OF ELGIN Terrace Lodge Housekeeping Proposed Budget ACCOUNT Description 436043020 Project Revenue Total Revenue 530043020 Wages 530643020 Project Wages - HSK Total Salary 540043020 Benefits 540643020 Project Stat/Combined 541043020 Vacation Pay 542043020 Benefits- Prev Vac 543043020 Vacation Hrs. 545043020 Lieu 545643020 Lieu $$ 547043020 Sick /Bereav 549043020 Benefits - Menulife Total Benefit 550043020 Travel 550543020 Travel - Other 551043020 Development 585043020 Purchased Services 586043020 Supplies 588043020 Equipment 592043020 Repairs /Maintenance 609043020 Miscellaneous Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget 293,702 275,461 292,105 523 - - 294,225 275,461 292,105 89,530 83,031 86,538 - 262 - - 1,546 490 504 13,812 10,523 10,787 29,783 29,792 30,976 14,458 17,212 17,871 8,267 7,273 7,525 27,103 21 ,863 22,759 184,760 170,184 176,961 252 - 252 295 - 3,070 3,026 3,070 23,499 27,103 23,499 2,003 767 2,003 1,596 1,596 30,420 31,191 30,420 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% - 0.54% - 100.00% - 0.72% - 3.34% - 100.00% - 67.39% - 21.90% 4.01% 23.61% 0.00% - 8.97% - 16.03% - 4.22% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 509,405 476,836 499,487 - 1.95% 04/02/20152:26 PM 187 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Housekeeping COUNTY OF ELGIN Terrace Lodge Laundry Proposed Budget ACCOUNT Description 435044020 Recoveries 457044020 Valet Total Revenue 530044020 Wages Total Salary 540044020 Benefits 543044020 Vacation Pay 545044020 Lieu $$ 547044020 Benefit - Sick /Bereav 549044020 Benefits Menulife Total Benefit 585044020 Purchased Services 586044020 Supplies 592044020 Repairs /Maintenance Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL 0 0 0 0 Total 2015 Zero Based Budget 0 0 0 0 56,931 66,182 67,649 0 56,931 66,182 67,649 11,451 1 2,902 13,390 547 0 0 5,776 4,700 4,874 164 0 0 0 0 0 17,939 17,603 18,264 130,000 141,217 130,000 5,404 1,857 5,404 1,251 0 1,251 136,655 143,074 136,655 0 1,627 0 211,524 228,486 222,567 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% 18.83% 18.83% 16.93% - 100.00% - 15.62% - 100.00% 0.00% 1.81% 0.00% 0.00% 0.00% 0.00% 0.00% 5.22% 04/02/20152:30 PM 188 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Laundry COUNTY OF ELGIN Terrace Lodge Building Proposed Budget ACCOUNT Description 435045020 Recoveries 436045020 Project Revenue Total Revenue 530045020 Wages 533045020 Vac Pay 537045020 Sick /Bereavement 530645020 Project Wages Total Salary 540045020 Benefits 543045020 Vacation Hrs 549045020 Benefits Menulife Total Benefit 550045020 Travel 550545020 Travel - Other 551045020 Development 585045020 Purchased Services 586045020 Supplies 588045020 Equipment 592045020 Repairs /Maintenance 594045020 Utilities 596045020 Project Costs 684045020 Cable Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL -8,004 - 12,899 - 34,834 - 35,073 Total 2015 Zero Based Budget -8,004 % CHANGE Zero Base Budget 0.00% 0 - 100.00% - 81.32% 42,838 - 47,395 0 0 0 47,972 - 40,097 6,317 1,839 0 8,004 48,480 0 0 0 47,395 9,055 0 5,522 14,577 48,252 8,869 0 5,373 14,242 2.29% 0.00% 0.00% 0.00% 48,480 2.29% 9,199 1.60% 0 0.00% 5,593 1.28% 14,792 1.48% 748 333 748 0 246 0 495 0 495 100,000 128,723 100,000 500 789 500 0 0 0 15,809 14,573 15,809 215,000 185,587 215,000 20,000 19,540 10,000 0 0 0 352,552 349,792 342,552 0 0 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 50.00% 0.00% -2.84% 0 0.00% 371,686 364,314 397,820 7.03% 04/02/20152:33 PM 189 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Building Col 1 Colt Col 20 Co121 Co122 COUNTY OF ELGIN Terrace Lodge Building Proposed Budget Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61 2015 Based on Amount (Out Net Project Cumulative Reserve (Alctual or oft/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Protect Budget Name (F)ixed Reserve Request Revenue Cost Operating Pro 45021501 Painting - TL Total Operations Proj 10,000 10,000 10,000 - 10,000 - 10,000 10,000 10,000 10,000 10,000 10,000 Capital Proiec 45021208 New Building Construction 45021451 New Building Cash Allowar 45021452 Washroom Upgrades 45021457 LTC Act Land Improvement 45021458 TSSA - TL 45021550 Smoke Doors - TL 45021551 Building Automation - TL 7,000,000 7,000,000 7,500,000 Terrace Lodge F (1,232,614) 5,767,386 - 7,410,451 500,000 500,000 1,000,000 - 500,000 - 981,447 - 240,000 - - 156,503 - 15,000 - - 15,000 - 60,000 - - 15,420 80,000 80,000 80,000 - 80,000 - 80,000 15,000 15,000 15,000 - 15,000 - 15,000 Total Capital Projects 7,595,000 7,595,000 8,910,000 (1,232,614) 6,362,386 8,673,822 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodg2 errace Lodge BuildingTerrace Lodge Building Project Budget 04/02/2015 2:34 PM Col 1 Col 2 COUNTY OF ELGIN Terrace Lodge Building Proposed Budget CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 45021208 New Building Construction 7,000,000 16,415,000 23,415,000 23,415,000 45021451 New Building Cash Allowar 500,000 4,766,000 5,266,000 5,266,000 Misc - - 45021452 Washroom Upgrades 45021457 LTC Act Land Improvements - TL 45021458 TSSA - TL - - 45021550 Smoke Doors - TL 80,000 80,000 80,000 45021551 Building Automation - TL 15,000 15,000 15,000 Total Capital Project: 7,595,000 21,181,000 28,776,000 28,776,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \TerraceQ odge \Terrace Lodge BuildingTerrace Lodge BuildingProject Budget 22/01/2015 9:39 AM COUNTY OF ELGIN Terrace Lodge Admin Proposed Budget ACCOUNT Description 420046020 P of Ont - OA 420146020 P of Ont - Pay Equity 420246020 P of Ont - Structural Cor 435046020 Recoveries 436046020 Project Revenue 450046020 Private 451046020 Private - Basic Comp 452046020 Semi 453046020 Semi - Basic Comp 454046020 Basic 455046020 Respite Total Revenue 530046020 Wages 530646020 Project Wages 533046020 Vac Pay 537046020 Sick /Bereavement Total Salary Total Benefit 550046020 Travel 550546020 Travel - Other 551046020 Development 560046020 Recognition 561046020 Memberships 562046020 Subscriptions 563046020 Office Supplies 564046020 Photocopy 565046020 Advertising 568046020 Telephone /Fax 572046020 Postage /Courier 575046020 Petty Cash Over /Short 585046020 Purchased Services 588046020 Equipment 596046020 Project Costs 609046020 Miscellaneous 682046020 Medical Director 685046020 Reimbursed Supplies /CI 800046020 Amortization Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL - 206,829 - 2,196 - 36,504 - 33,796 - 8,000 - 113,880 - 355,179 - 62,774 - 440,514 - 1,034,975 - 16,232 - 220,159 - 2,196 - 36,504 - 10,616 - 6,280 - 115,398 - 361,625 - 113,432 - 799,617 - 689,487 - 12,624 Total 2015 Zero Based Budget - 193,654 - 2,196 - 36,504 - 33,796 - 8,000 - 11 4,745 - 362,914 - 102,810 - 731,619 - 764,686 - 12,136 - 2,310,879 231,711 0 0 0 - 2,367,939 198,103 0 20,644 10,890 - 2,363,060 237,015 0 0 0 231,711 229,637 237,015 62,800 59,401 61,715 1,729 1,202 1,729 770 245 770 3,000 397 3,000 500 1,236 500 8,801 9,364 8,801 800 562 800 5,496 6,139 5,496 4,000 3,982 4,000 1,100 976 1,100 18,000 22,600 18,000 756 532 756 0 -225 0 3,202 5,116 3,266 2,503 911 2,503 56,000 17,198 62,000 502 206 502 0 0 0 15,996 13,283 15,996 202,719 202,719 217,536 325,874 286,443 346,755 0 0 0 % CHANGE Zero Base Budget - 6.37% 0.00% 0.00% 0.00% 0.00% 0.76% 2.18% 63.78% 66.08% - 26.12% - 25.23% 2.26% 2.29% 0.00% 0.00% 0.00% 2.29% - 1.73% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 0.00% 10.71% 0.00% 0.00% 0.00% 7.31% 6.41% 0.00% - 1,690,494 - 1,792,458 - 1,717,576 1.60% 04/02/20152:39 PM 192 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Terrace Lodge \Terrace Lodge Admin COUNTY OF ELGIN Terrace Lodge Admin Proposed Budget Col 1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 0l: CoI 29 CoI 30 CoI 45 CoI 61 2015 B a s Amount e (Out of)/ Net Project Cumulative Reserve d Into Net Funding Current Year Current Year Name o Reserve Request Revenue Cost Contract Description O•eratin• Pro 46021501 Furniture Replacement - TL 46021502 Donations - TL 46021503 Palliative Care Donations - TL 46021504 Miscellaneous Donations - TL 46021505 Staff Enrichment Donations - 46021506 Life Enrichment Donations - T 46021507 Bed Replacement Donations - Total Operations Proje (Revenue) Cost Budget Project Budget 5,000 5,000 5,000 - (5,000) (5,000) (5,000) Reserves Dom A 5,000 (3,000) (3,000) (3,000) Reserves Dorn A 3,000 10,000 10,000 10,000 Reserves Dorn A (10,000) 2,000 2,000 2,000 Reserves Dorn A (2,000) 10,000 10,000 10,000 Reserves Dorn A (10,000) 35,000 35,000 35,000 Reserves Dorn A (35,000) (8,000) 62,000 54,000 54,000 5,000 (5,000) (3,000) 5,000 10,000 2,000 10,000 35,000 (49,000) 5,000 (8,000) 62,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \TerraceQ odge \Terrace Lodge AdminTerrace Lodge AdminProject Budget 04/02/2015 2:39 PM COUNTY OF ELGIN Terrace Lodge Adult Day Proposed Budget ACCOUNT Description 420048020 Province of Ontario 437048020 Other Revenue Total Revenue 530048020 Wages Total Salary 540048020 Benefits 541 048020 Vacation Pay 542048020 Benefits - Prev Vac 543048020 Vacation 545048020 Lieu $$ 547048020 Benefit - Sick /Bereav 549048020 Benefits - Menulife 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget (225,367) (240,660) (183,290) (22,873) (20,546) (41,344) (248,240) (261,206) (224,634) 104,729 103,672 106,645 104,729 103,672 106,645 44,241 32,433 38,682 0 567 0 0 433 0 0 4,512 0 0 7,527 0 0 2,042 0 202 5,373 209 Total Benefit 44,443 550048020 Travel 550548020 Travel - Other 551048020 Development 563048020 Office Supplies 565048020 Advertising 585048020 Purchased Services 586048020 Supplies 588048020 Equipment 609048020 Miscellaneous 681048020 Raw Food 686048020 Building Occupancy Total Operations Other NET OPERATING COST 2,500 0 822 440 0 80,894 3,105 10,157 140 7,497 12,000 52,888 38,891 1,279 0 597 270 0 78,227 5,032 10,939 0 10,088 12,000 4,725 0 1,025 430 0 53,728 1,605 1,125 210 4,250 12,000 117,554 0 118,433 79,098 0 0 % CHANGE Zero Base Budget - 18.67% 80.76% - 9.51% 1.83% 1.83% - 12.56% 0.00% 0.00% 0.00% 0.00% 0.00% 3.10% - 12.49% 89.00% 0.00% 24.69% - 2.25% 0.00% - 33.58% - 48.30% - 88.92% 50.02% - 43.31 0.00% - 32.71 0.00% 18,487 13,788 (0) - 100.00% 04/02/20152:42 PM J: \Common \Finance \Budget Development \2015 Proposed Budget \Hdr64 Reports \Terrace Lodge \Terrace Lodge Adult Day COUNTY OF ELGIN Bobier Program Support Proposed Budget ACCOUNT Description 420040030 P of Ont - PSS 435040030 Recoveries 436040030 Project Revenue Total Revenue 530040030 Wages 530640030 Project Wages Total Salary 540040030 Benefits 540640030 Project Benefits 541 040030 Vacation Pay 542040030 Benefits- Prev Vac 543040030 Vacation Hrs 545040030 Lieu 546040030 Top Up 547040030 Sick /Bereav 549040030 Benefits - Menulife Total Benefit 2014 FORECAST/ BUDGET ACTUAL (180,712) (181,727) (28,856) (25,948) (5,617) (5,617) Total 2015 Zero Based Budget (189,697) (27,241) (5,000) (215,185) (213,293) (221,938) 108,761 94,871 110,856 3,745 6,001 112,506 100,872 110,856 34,023 28,548 1,872 1,500 5,280 (319) 0 12,299 7,094 3,589 3,554 1,497 3,230 2,605 (8,607) 8,369 7,034 550040030 Travel 550540030 Travel - Other 551040030 Development 585040030 Purchased Services 586040030 Supplies 588040030 Equipment 592040030 Repairs /Maintenance 596040030 Project Costs 609040030 Miscellaneous 680040030 Program Specific Raw F 800040030 Amortization Total Operations Other NET OPERATING COST 63,935 47,633 200 469 18 300 992 43,416 48,350 423 2,872 1,000 655 800 3,105 2,209 3,105 49,244 58,670 % CHANGE Zero Base Budget 4.97% - 5.60% - 10.99% 3.14% 1.93% - 100.00% - 1.47% 36,689 7.84% - 100.00% 5,434 0.00% 40 - 112.68% 7,311 - 40.56% 3,695 2.94% 3,336 122.86% (9,438) - 462.32% 7,322 -12.51% 54,390 - 14.93% 200 0.00% 0.00% 300 0.00% 48,228 11.08% 423 0.00% 1,000 0.00% 0.00% 5,000 0.00% 0.00% 800 0.00% 3,105 0.00% 59,056 19.93% 0.00% 10,500 (6,118) 2,364 - 77.48% 04/02/20152:44 PM 195 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Program Support Col 1 Col 2 Co120 Co121 COUNTY OF ELGIN Bobier Program Support Proposed Budget Col 22 Col 25 Col 27 oI ' Col 29 Col 30 Co145 Co161 2015 B as e d Amount Net Project Cumulative o (Out of)/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Proiect Budget Reserve Name n Reserve Request Revenue Cost Operating Projel 40031501 Environmental Enhancements - (5,000) 5,000 Total Operations Project (5,000) 5,000 Reserves Donatior A - (5,000) 5,000 (5,000) 5,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villg9obier Program SupportBobier Program SupportProject Budget 04/02/2015 2:44 PM COUNTY OF ELGIN Bobier Dietary Proposed Budget ACCOUNT Description 420041030 P of Ont - RF 435041030 Recoveries 436041030 Project Revenue Total Revenue 530041030 Wages 530641030 Project Wages Total Salary 540041030 Benefits 540641030 Project Benefits 543041 030 Vacation Hrs 541041030 Vacation Pay 542041 030 Benefits - Prev Vac 545041030 Lieu 545641030 Lieu $$ 546041030 Top Up 547041030 Sick /Bereave 549041030 Benefits - Manulife Total Benefit 550041030 Travel 550541030 Travel - Other 551041030 Development 585041030 Purchased Services 586041030 Supplies 588041030 Equipment 592041030 Repairs /Maintenance 596041030 Project Costs 681041030 Raw Food 681141030 Raw Food - Non - Reside Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget (163,005) (163,003) (164,554) (19,686) (19,685) (19,686) (2,496) (2,496) (2,496) (185,187) (185,184) (186,736) % CHANGE Zero Base Budget 0.95% 0.00% 0.00% 0.84% 339,800 341,070 346,411 1.95% 1,907 1,411 1,246 - 34.66% 341,706 342,482 347,657 1.74% 81,648 94,480 953 116 19,556 22,021 15,142 14,246 (111) 0 22,433 19,060 59 1,787 - 20,157 14,435 22,681 21,914 184,247 186,331 504 159 1,004 722 2,599 3,355 19,930 19,536 1,500 1,216 4,503 1,094 2,496 - 182,691 190,277 1,200 216,428 216,360 217,977 95,312 16.74% 623 - 34.66% 22,680 15.97% 14,660 -3.18% 118 -207.01% 19,775 - 11.85% 65 0.00% - 100.00% 14,947 - 25.85% 22,812 0.58% 190,993 3.66% 504 0.00% 0.00% 1,004 0.00% 2,599 0.00% 19,930 0.00% 1,500 0.00% 4,503 0.00% 2,496 184,240 0.85% 1,200 0.00% 557,194 559,989 569,890 0.72% 0.00% 2.28% 04/02/20152:46 PM 197 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Dietary COUNTY OF ELGIN Bobier Dietary Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on Amount Net Project Cumulative Reserve (A)ctual or (Out of)/ Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Name LFjecl Into Request Revenue Cost Operating Prs 41031501 LTCH Act /Regs Man.Tec 41031502 New Hire Orientation - B' 41031503 Other Training - BV 41031504 HINF Supplemental Base Total Operations Pi 878 878 878 878 - 878 410 410 410 410 - 410 581 581 581 581 - 581 (2,496) 2,496 (2,496) 2,496 (2,496) 4,365 1,869 1,869 1,869 (2,496) 4,365 Capital Proje 41031550 Kitchen Equipment Total Capital Projec 26,086 26,086 26,086 26,086 - 26,086 26,086 26,086 26,086 26,086 26,086 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \BobienlT'a \Bobier DietaryBobier DietaryProject Budget 04/02/2015 2:46 PM Col 1 Col 2 COUNTY OF ELGIN Bobier Dietary Proposed Budget CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2,015 2,016 2,017 2,018 2,019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 41031550 Kitchen Equipment 26,086 100,000 126,086 126,086 Total Capital Projec 26,086 100,000 126,086 126,086 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobien a \Bobier DietaryBobier DietaryProject Budget 22/01/2015 9:39 AM ACCOUNT 420042030 420142030 435042030 435542030 436042030 Total Revenue COUNTY OF ELGIN Bobier Nursing Proposed Budget 2014 FORECAST/ BUDGET ACTUAL Description P of Ont - NPC P of Ont - On Call Physician Recoveries - Supplies & Services Recoveries - Wages Project Revenue 530142030 Wages - RN 530742030 Project Wages - RN 530242030 Wages - RPN 530842030 Project Wages - RPN 530342030 530942030 530442030 533642030 537642030 530642030 Wages - HCA Project Wages - HCA Wages - DON VAC HRS - DON Sick /Bereavement - DON Project Wages - DON (1,901,040) (15,000) (2,000) (103) (218,917) Total 2015 Zero Based Budget (1,879,111) (1,878,422) (13,675) (15,000) (2,079) (2,000) (103) (186,202) (213,822) (2,137,060) (2,081,067) (2,109,347) 383,845 320,705 390,826 43,721 21,743 37,487 243,319 294,578 84,353 77,198 1,087,805 1,089,763 13,547 16,187 105,894 92,028 673 99 7,464 9,398 Total Salary 1,969,947 1,922,373 247,839 88,983 1,107,096 13,905 108,326 7,607 2,002,069 Total Benefit 1,031,160 1,021,170 550042030 550542030 551042030 585042030 586042030 588042030 592042030 596042030 609042030 682042030 683042030 Travel Travel - Other Development Purchased Services Supplies Equipment Repairs /Maintenance Project Costs Miscellaneous Medical Director Incontinence 806 465 198 80 2,503 2,102 12,400 9,503 22,336 24,337 6,496 1,929 4,001 3,154 61,123 49,270 22,282 21,518 22,995 24,904 1,055,720 806 198 2,503 12,400 22,336 6,496 4,001 75,268 22,282 22,995 Total Operations 155,141 137,261 Other (0) - NET OPERATING COST 1,019,187 999,737 169,285 % CHANGE Zero Base Budget - 1.19% 0.00% 0.00% 0.00% - 2.33% - 1.30% 1.82% - 14.26% 1.86% 5.49% 1.77% 2.65% 2.30% 0.00% 0.00% 1.91% 1.63% 2.38% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 23.14% 0.00% 0.00% 0.00% 9.12% - 100.00% 1,117,728 9.67% J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier NursingBobier Nursingproposed budget 200 04/02/2015 2:50 PM COUNTY OF ELGIN Bobier Nursing Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on (A)ctual Amount or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Name Amount Reserve Request Revenue Cost Operating Prs 42031422 RPN Funding - BV 42031522 RPN Funding - BV 42031501 MDS RAI - BV 42031502 HINF Supplemental Base 42031504 HINF Funding Reimburs( 42031507 HINF Supplemental Base 42031508 HINF Supplemental Base 42031509 HINF Supplemental Base 42031521 Lab Cost Recovery - BV 42031523 Late Career - BV 2014/1 42031526 Other Training - BV 42031527 Outbreaks - BV 42031528 New Hire Orientation - B' 42031538 BSO Funding Nurses - B 42031539 BSO Funding PSW - BV 42031541 Physiotherapy Services - 42031532 LTCH Act /Regs Man.Tec 42031599 Training Coordinator - B\ 42031598 R.N.A.O. 42031529 New Grad Initiative - BV 42031542 Mattress Replacement - 42031543 Safety /Sling Replacemer 42031544 Enhanced BSO Resourc 42031545 OTN Extended Warranty (12,198) 12,198 - 0 - (12,198) 21,674 (36,594) 36,594 - - - (36,594) 36,594 (39,996) 39,996 - - - (39,996) 39,996 (3,276) 3,276 - - - (3,276) 3,276 (1,200) 1,263 63 63 63 (1,200) 1,263 (3,276) 3,276 - - - (3,276) 3,276 (3,276) 3,276 - - - (3,276) 3,276 (3,276) 3,276 - - - (3,276) 3,276 (4,000) 4,000 - - - (4,000) 4,000 (8,268) 8,268 - - - (8,268) 8,268 4,412 4,412 4,412 4,412 - 4,412 9,421 9,421 9,421 9,421 - 9,421 (9,420) 9,420 - - - (9,420) 9,420 (9,552) 9,552 - - - (9,552) 9,552 (43,611) 43,611 - - - (43,611) 43,611 3,543 3,543 3,543 3,543 - 3,543 9,508 9,508 9,508 9,508 - 9,508 (24,925) 24,925 - - - (24,925) 24,925 5,000 5,000 5,000 5,000 - 5,000 5,000 5,000 5,000 5,000 - 5,000 (8,954) 8,954 - - - (8,954) 8,954 (2,000) 2,000 - - - (2,000) 2,000 Total Operations Pi (213,822) 250,770 36,948 36,948 36,948 (213,822) 260,246 Capital Proie 42031550 Lifts - EM Total Capital Projec 45,000 45,000 45,000 45,000 - 45,000 45,000 45,000 45,000 45,000 45,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobien lla \Bobier NursingBobier Nursing Project Budget 04/02/2015 2:50 PM Col 1 Col 2 CoI 21 2015 COUNTY OF ELGIN Bobier Nursing Proposed Budget CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 42031550 Lifts - EM 45,000 20,000 10,000 70,000 35,000 180,000 50,000 230,000 Misc 30,000 15,000 45,000 45,000 Total Capital Projec 45,000 20,000 10,000 100,000 50,000 225,000 50,000 275,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier`\7g\Bobier NursingBobier Nursing Project Budget 22/01/2015 9:41 AM COUNTY OF ELGIN Bobier Housekeeping Proposed Budget ACCOUNT Description 436043030 Project Revenue Total Revenue 530043030 Wages 530643030 Project Wages - HSK 530943030 Project Wages Total Salary 540043030 Benefits 540643030 Project Stat/Combined 540943030 Project Stat/Combined 541 043030 Vacation Pay 542043030 Benefits- Prev Vac 543043030 Vacation Hrs 545043030 Lieu 545643030 Lieu $$ 547043030 Sick /Bereav 549043030 Benefits - Menulife Total Benefit 550043030 Travel 550543030 Travel - Other 551043030 Development 585043030 Purchased Services 586043030 Supplies 588043030 Equipment 592043030 Repairs /Maintenance Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget 170,781 646 163,262 174,041 192 171,427 163,262 174,233 52,039 54,641 55,465 - 323 - 96 1 2,202 11,568 11,903 (91) (0) 102 16,949 11,321 11,691 1 2,544 9,807 10,185 9,800 4,887 5,082 10,230 7,490 7,797 113,995 99,715 102,323 3,688 18,011 1,500 251 68 2,733 19,989 3,688 18,011 1,500 251 23,450 22,790 23,450 % CHANGE Zero Base Budget 0.00% 1.91% - 70.22% 0.00% 1.64% 6.59% - 70.22% 0.00% -2.45% - 211.67% - 31.02% - 18.80% 0.00% - 48.14% - 23.78% - 10.24% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 308,872 285,767 300,006 -2.87% 04/02/20152:51 PM 203 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Housekeeping COUNTY OF ELGIN Bobier Housekeeping Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on Amount (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Proiect Budget Name Amount Reserve Request Revenue Cost Operating Proj 43031501 Other Training - BV 43031502 LTCH Act/Regs Man.Teams Total Operations Proje 289 289 289 289 - 288 289 289 289 289 288 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Vl ( obier HousekeepingBobier HousekeepingProject Budget 04/02/2015 2:51 PM COUNTY OF ELGIN Bobier Laundry Proposed Budget ACCOUNT Description 435044030 Recoveries Total Revenue 530044030 Wages 530644030 Project Wages Total Salary 540044030 Benefits 545044030 Lieu $$ 549044030 Benefits - Menulife Total Benefit 551044030 Development 585044030 Purchased Services 586044030 Supplies 588044030 Equipment 592044030 Repairs /Maintenance Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL 0 -103 Total 2015 Zero Based Budget - 72 0 - 102.78 52,649 57,431 133 0 - 72 53,643 135 52,782 12,232 3,054 0 57,431 53,778 11,171 1,720 0 13,386 1,787 0 15,286 0 74,100 1,999 504 252 12,891 15,173 0 77,322 1,538 0 419 0 74,100 1,999 504 252 76,856 79,279 76,856 0 0 0 % CHANGE Zero Base Budget 0.00% 0.00% 1.89% 1.90% 1.89% 9.43% - 41.49% 0.00% -0.74% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 144,924 149,498 145,734 0.56% 04/02/20152:52 PM 2055 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Laundry Col 1 Col 2 Col 20 Contract Description Co121 Co122 COUNTY OF ELGIN Bobier Laundry Proposed Budget Col 25 Col 27 2015 Col 28 Col 29 Col 30 Co145 Co161 Operating Prs 44031501 Other Training - BV Based on A ctual or Amount Net Project Cumulative (F)ixed (Out of)/ Into Net Funding Current Year Current Year Revenue Cost Budget Proiect Budget Reserve Name Amount Reserve Request Revenue Cost 135 135 135 135 - 135 Total Operating Prc 135 135 135 135 135 Capital Proie Total Capital Projec rating and Capital Projects B 135 135 135 135 135 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier \i ag9obier LaundryBobier LaundryProject Budget 04/02/2015 2:53 PM COUNTY OF ELGIN Bobier Building Proposed Budget ACCOUNT Description 435045030 Recoveries 436045030 Project Revenue Total Revenue 530045030 Wages 533045030 Vac Pay 530645030 Project Wages 537045030 Sick /Bereavement Total Salary 540045030 Benefits 543045030 Vacation Hrs 549045030 Benefits - Menulife Total Benefit 550045030 Travel 550545030 Travel - Other 551045030 Development 585045030 Purchased Services 586045030 Supplies 588045030 Equipment 592045030 Repairs /Maintenance 594045030 Utilities 596045030 Project Costs 684045030 Cable Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (2,841) Total 2015 Zero Based Budget 47,364 (2,841) 43,017 48,444 4,692 - 47,364 9,359 4,185 47,710 48,444 9,131 4,011 9,472 4,176 13,543 13,142 13,648 252 - 252 96 - 96 70,000 93,021 70,000 285 507 285 51 - 14,000 14,027 14,000 170,000 199,237 170,000 20,000 18,198 40,000 996 206 996 275,629 325,246 295,629 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% 2.28% 0.00% 0.00% 0.00% 2.28% 1.22% 0.00% -0.21% 0.78% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 100.00% 0.00% 7.26% 0.00% 336,536 383,257 357,721 6.30% 04/02/20152:54 PM 207 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Building COUNTY OF ELGIN Bobier Building Proposed Budget Col1 Col 2 CoI 20 CoI 21 CoI 22 CoI 25 CoI 27 CoI 28 CoI 29 CoI 30 CoI 45 CoI 61 2015 Based on Amount (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Proiect Budget Name Amount Reserve Request Revenue Cost Operating ProjE 45031501 Painting - BV 45031502 Duct Cleaning - BV 45031503 Energy Savings - BV 20,000 10,000 10,000 20,000 10,000 10,000 20,000 10,000 10,000 20,000 10,000 10,000 20,000 10,000 10,000 Total Operations Projec 40,000 40,000 40,000 40,000 40,000 Capital Project: 45031356 Generator Replacement 45031457 Roof Repairs 45031550 Parking Lot Repair - BV 45031551 Building Automation - BV 45031552 Security /Resident Safety - EM 45031553 Over Bed Lights - BV 45031460 TSSA - BV 45031554 Floor Replacement - Resident 45031455 Misc Total Capital Projects 400,000 - 127,465 10,000 - 10,000 10,000 10,000 10,000 10,000 10,000 30,000 30,000 30,000 30,000 30,000 5,000 5,000 5,000 5,000 5,000 25,000 25,000 25,000 25,000 25,000 - 10,000 - 5,348 22,944 22,944 22,944 22,944 22,944 30,000 30,000 30,000 30,000 30,000 122,944 122,944 542,944 122,944 265,757 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier \i a`5 obier BuildingBobier BuildingProject Budget 04/02/2015 2:54 PM Col 1 Col 2 COUNTY OF ELGIN Bobier Building Proposed Budget CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 45031119 Landscaping - Donations BV 45031203 Kitchen HVAC Replacement 45031204 Insulate Garage - - 45031355 Misc 30,000 30,000 30,000 30,000 40,000 160,000 2,250,000 2,410,000 45031353 Door Hardware Replacement (lever hardware) - - 45031354 Sprinkler System /Landscaping - BV 45031356 Generator Replacement Air Handling Unit Replacement 70,000 70,000 70,000 45031457 Roof Repairs - - HVAC Replacement 70,000 70,000 140,000 140,000 Door & Wall Protection 10,000 10,000 20,000 20,000 45031550 Parking Lot Repair - BV 10,000 75,000 85,000 85,000 45031551 Building Automation - BV 30,000 25,000 25,000 35,000 115,000 115,000 45031552 Security /Resident Safety - EM 5,000 5,000 5,000 45031553 Over Bed Lights - BV 25,000 25,000 25,000 45031460 TSSA - BV - - 45031554 Floor Replacement - Resident 22,944 20,000 15,000 57,944 57,944 Hot Water Boilers /Tanks 10,000 10,000 20,000 20,000 Electrical Improvements 10,000 10,000 20,000 20,000 Plumbing Improvements 10,000 10,000 20,000 20,000 Total Capital Projects 122,944 95,000 160,000 155,000 205,000 737,944 2,250,000 2,987,944 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier`\711'a \Bobier BuildingBobier Building Project Budget 22/01/2015 9:42 AM COUNTY OF ELGIN Bobier Admin Proposed Budget ACCOUNT Description 420046030 P of Ont - OA 420146030 P of Ont - Pay Equity 420246030 P of Ont - Structural Cor 435046030 Recoveries 436046030 Project Revenue 450046030 Private 451046030 Private - Basic Comp 452046030 Semi 453046030 Semi - Basic Comp 454046030 Basic 455046030 Respite 461546030 General Store Sales Total Revenue 530046030 Wages 530646030 Project Wages Total Salary 540046030 Benefits 541046030 Vacation Pay 543046030 Vacation Hrs 545046030 Lieu 547046030 Sick /Bereav 549046030 Benefits - Manulife Total Benefit 550046030 Travel 550546030 Travel - Other 551046030 Development 560046030 Recognition 561046030 Memberships 562046030 Subscriptions 563046030 Office Supplies 564046030 Photocopy 565046030 Advertising 568046030 Telephone /Fax 572046030 Postage /Courier 575046030 Petty Cash Over /Short 585046030 Purchased Services 588046030 Equipment 591546030 Special - General Store 596046030 Project Costs 609046030 Miscellaneous 682046030 Medical Director 685046030 Reimbursed Supplies /CI 800046030 Amortization Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL - 83,357 - 76,576 - 17,220 - 17,220 - 62,412 - 10,974 -7,000 - 229,518 - 652,413 -8,784 - 54,793 - 355,904 -8,140 -3,800 - 62,412 -7,038 - 13,070 - 229,220 - 663,704 0 0 - 417,439 -6,395 -298 Total 2015 Zero Based Budget - 75,847 - 17,220 - 62,412 - 10,974 -7,000 - 238,226 - 657,562 0 0 - 422,468 -5,159 -3,800 - 1,494,314 - 1,493,373 - 1,500,667 96,427 83,397 98,634 0 0 0 96,427 83,397 24,724 3,798 11,768 2,565 2,574 5,798 22,151 0 10,863 0 596 5,658 98,634 23,006 0 11,246 0 613 5,890 51,227 39,268 1,196 304 2,098 504 5,740 200 4,000 2,400 300 6,004 755 0 2,000 1,503 3,800 54,000 500 0 9,500 248,400 0 0 -276 407 5,754 53 2,547 2,762 1,906 8,285 301 94 2,567 268 856 6,915 450 0 7,222 248,400 40,755 1,100 400 2,098 504 5,740 200 4,000 2,400 300 6,004 755 0 2,040 1,533 3,800 47,000 500 0 9,500 276,927 343,205 288,514 0 0 364,802 0 % CHANGE Zero Base Budget -9.01% 0.00% 0.00% 0.00% 0.00% 3.79% 0.79% - 100.00% - 100.00% 18.70% - 36.62% 0.00% 0.43% 2.29% 0.00% 2.29% -6.95% - 100.00% -4.44% - 100.00% - 76.17% 1.60% - 20.44% -8.03% 31.53% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 2.00% 0.00% - 12.96% 0.00% 0.00% 0.00% 11.48% 6.29% 0.00% - 1,003,455 - 1,082,193 - 996,477 -0.70% 04/02/20152:57 PM 210 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villa \Bobier Admin COUNTY OF ELGIN Bobier Admin Proposed Budget Col 1 Col 2 Col 20 Col 21 Col 22 Col 25 Col 27 Col 28 Col 29 Col 30 Col 45 Col 61 2015 (A)ctual or (Out of)/ Net Project Cumulative Reserve (F)ixed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Name Amount Reserve Request Revenue Cost Operating Proje 46031501 Furniture Replacement - BV 46031502 Donations - BV 46031503 Miscellaneous Donations - BV 46031504 Staff Enrichment - BV 46031505 Life Enrichment - BV 46031506 Exterior Upgrades Donations - (7,000) 5,000 15,000 2,000 5,000 20,000 5,000 (7,000) 15,000 2,000 5,000 20,000 5,000 - (7,000) Reserves Di A 15,000 Reserves Di A 2,000 Reserves Di A 5,000 Reserves Di A 20,000 Reserves Di A 7,000 (15,000) (2,000) (5,000) (20,000) 5,000 5,000 (7,000) 15,000 2,000 5,000 20,000 Total Operations Project (7,000) 47,000 40,000 40,000 (35,000) 5,000 (7,000) 47,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports \Bobier Villo�ier AdminBobier AdminProject Budget 04/02/2015 2:58 PM ACCOUNT Description COUNTY OF ELGIN Bobier Adult Day Proposed Budget 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget 420048030 Province of Ontario - 91,311 - 87,876 - 107,482 437048030 Other Revenue -1 9,932 -1 0,465 - 41,344 Total Revenue - 111,243 - 98,341 - 148,825 530048030 Wages 64,496 59,301 93,489 Total Salary 64,496 59,301 93,489 % CHANGE Zero Base Budget 17.71% 107.43% 0 44.95% 540048030 Benefits 20,365 13,222 33,465 64.33% 545048030 Lieu $$ 126 4,431 126 -0.04% 549048030 Benefits Manulife 0 0 0 0.00% Total Benefit 20,490 17,653 33,591 63.94% 550048030 Travel 654 608 1,275 94.95% 550548030 Travel - Other 0 0 0 0.00% 551048030 Development 820 585 650 - 20.74% 563048030 Office Supplies 323 657 430 33.15% 565048030 Advertising 0 0 0 0.00% 585048030 Purchased Services 6,730 4,095 9,807 45.74% 586048030 Supplies 1,273 1,681 848 - 33.36% 588048030 Equipment 250 369 375 50.00% 609048030 Miscellaneous 140 229 210 50.02% 681048030 Raw Food 3,081 3,513 3,650 18.47% 686048030 Building Occupancy 4,500 4,500 4,500 0.00% Total Operations 17,770 16,237 21,745 22.37% Other 0 0 0 0.00% NET OPERATING COST -8,487 -5,150 0 - 100.00% 04/02/20152:59 PM 212 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports\ Bobier Villa\Bobier Adult Day ACCOUNT Description COUNTY OF ELGIN Admin Adult Day Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 4200480 Province of Ontario (80,888) (72,476) 4360480 Donations 0 0 4370480 Other Revenue 0 0 Total 2015 Zero Based Budget - 49,053 0 0 Total Revenue - 80,888 - 72,476 - 49,053 5630480 Office Supplies 120 50 30 5850480 Purchased Services 70,769 63,789 49,023 Total Operations 70,889 63,839 49,053 Other 0 0 0 NET OPERATING COST (10,000) -8,637 0 - 100.00% % CHANGE Zero Base Budget - 39.36% 0.00% 0.00% -0 - 75.00% - 30.73% - 30.80% 0.00% 04/02/20154:22 PM 213 J: \Common \Finance \Budget Development \2015 Proposed Budget \Homes Reports\Admin Adult Day ACCOUNT Description 4200240 4205240 4215240 4300240 4360240 4370240 4375240 4380240 4390240 COUNTY OF ELGIN Museum Proposed Budget Province of Ontario Province of Ontario - Prc Federal Funding - Prole( Grants Project Revenue Other Revenue Other Revenue - Gift Sh Membership Revenue Admissions Total Revenue 5300240 5306240 5310240 5330240 Total Salary 5400240 5406240 5460240 5415240 5490240 Wages Project Wages Vacation Vacation Hrs Benefits Project Benefits Subsidized Benefits Project Benefits (Old) Benefits - Menulife Total Benefit 5500240 5505240 5510240 5610240 5620240 5630240 5640240 5650240 5740240 5880240 5910240 5915240 5920240 5940240 5960240 6090240 6500240 6660240 6700240 Travel Travel - Other Development Memberships Publications Office Supplies Photocopy Advertising Curatorial Equipment Special - Events Special - Gift Shop Repairs /Maintenance Utilities Project Costs Miscellaneous Shipping Website Maintenance Acquisitions Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL - 15,000 0 - 3,928 - 4,000 -500 0 0 0 0 - 15,638 0 - 3,791 0 - 225 - 2,987 - 581 0 - 403 Total 2015 Zero Based Budget - 15,000 0 -3,928 0 -500 0 0 0 0 -23428 - 23624.77 105,727 6,552 0 8,838 115,661 5,196 0 0 % CHANGE Zero Base Budget 0.00% 0.00% 0.00% - 100.00% 0.00% 0.00% 0.00% 0.00% 0.00% -19428 - 17.07% 118,335 5,405 0 0 120,857 21,270 467 0 0 8,927 121,118 123,740 21,742 890 0 0 9,004 30,665 31,636 1,998 0 1,500 30,501 500 504 500 3,503 20,002 3,000 2,004 0 504 0 23,452 504 2,000 0 3,000 357 0 188 30,313 82 1,497 0 4,109 23,972 263 1,807 108 280 0 15,922 0 792 0 476 93,472 80,166 0 1,897 2.31% 4.03% 0.00% 0.00% 2.39% 21,738 2.20% 486 4.15% 0 0.00% 0 0.00% 9,484 6.24% 31,709 3.40% 1,998 0.00% 0 0.00% 1,500 0.00% 30,501 0.00% 500 0.00% 504 0.00% 500 0.00% 3,503 0.00% 20,002 0.00% 3,000 0.00% 2,004 0.00% 0 0.00% 504 0.00% 0 0.00% 0 - 100.00% 504 0.00% 2,000 0.00% 0 0.00% 3,000 0.00% 70,020 - 25.09% 0 0.00% 221,565 211,192 206,040 -7.01% 04/02/20153:02 PM 214 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services \Museum COUNTY OF ELGIN Museum Proposed Budget 1 2 20 21 22 25 27 29 30 45 61 2015 as e Amount Cumulative d (Out of)/ Net Current Net Project Project Reserve o Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Name n Reserve Request Revenue Year Cost Operating Projects 27901501 Donations - Museum 27901502 Summer Student (Canadian Museum FL Total Operations Projects (500) (500) (500) Museum A 500 (500) (3,928) 5,891 1,963 1,963 - 1,963 (3,928) 5,891 (4,428) 5,891 1,463 1,463 500 1,963 (4,428) 5,891 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services \MuseumivluseumProject Budget 04/02/2015 3:05 PM ACCOUNT Description 4215185 4300185 4360185 4370185 COUNTY OF ELGIN Archives Proposed Budget Federal Funding - Projec Grants Project Revenue Other Revenue Total Revenue 5300185 5306185 5316185 5330185 5370185 Total Salary Wages Project Wages Vacation Pay Project Vacation Hours Sick /Bereavement Total Benefit 5500185 5505185 5510185 5610185 5620185 5630185 5640185 5850185 5860185 5870185 5880185 5910185 5920185 5960185 6090185 6640185 6660185 6700185 8000185 2014 BUDGET (5,876) (1,500) (3,000) FORECAST/ ACTUAL (6,098) (100) (3,528) Total 2015 Zero Based Budget (7,285) (1,000) (3,000) Travel Travel - Other Development Memberships Publications Office Supplies Photocopy Purchased Services Supplies - Archival Furniture & Fixtures Equipment Promotions Repairs /Maintenance Project Costs Miscellaneous Microfilming /Scanning /C Website Maintenance Acquisitions Amortization Total Operations Other NET OPERATING COST (10,376) 118,838 19,151 0 0 0 137,990 29,952 3,000 0 3,000 997 997 503 300 997 7,500 0 4,500 2,002 503 0 504 11,503 0 3,250 1,748 41,304 0 198,870 (9,725) 109,268 24,260 435 9,151 1,070 (11,285) 122,062 25,536 144,184 147,598 32,173 294 460 898 997 930 183 475 1,309 7,458 0 3,161 2,663 443 0 169 11,356 0 3,435 1,748 31,478 3,000 3,000 997 997 503 300 997 7,500 4,500 2,002 503 1 504 5,963 3,250 3,518 35,978 0 37,535 202,609 205,326 CHANGE Zero Base Budget 23.98% 0.00% - 33.33% 0.00% 8.76% 2.71% 33.34% 0.00% 0.00% 0.00% 6.96% 5.10% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% - 48.16% 0.00% 0.00% 101.26% -9.13% 0.00% 3.25% 04/02/20153:09 PM 216 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services\Archives 1 COUNTY OF ELGIN Archives Proposed Budget 2 20 21 22 25 27 29 30 45 61 2015 Cumulative Net Project Project Based on A ctual Amount Net Current or (Flixed (Out oft/ Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Reserve Name Amount Reserve Request Revenue Year Cost Operating Pr 29401501 Donations - Archives 26251501 Donations - Alma CoIleg 29401502 Digitization 29401503 Student Wages Total Operations P (500) (500) 15,010 (7,285) 12,825 (500) (500) Reserves Archives A (500) (500) Reserves Donations Alma ( A 15,010 15,010 - 5,540 5,540 - (8,285) 27,835 19,550 19,550 500 (500) - 500 (500) - 15,010 - 15,010 5,540 (7,285) 12,825 1,000 20,550 (8,285) 27,835 Capital Prole Total Capital Projec J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services\ArchivesArcavelProject Budget 04/02/2015 3:10 PM COUNTY OF ELGIN Library Services Proposed Budget 2014 FORECAST/ ACCOUNT Description BUDGET ACTUAL 4200180 4205180 4215180 4300180 4360180 4370180 Province of Ontario Province of Ontario - Prc Federal Funding - Prole( Grants Project Revenue Other Revenue Total Revenue Total Salary Total Benefit 5500180 5505180 5510180 5610180 5630180 5640180 5650180 5680180 5760180 5870180 5880180 5890180 5920180 5930180 5960180 6090180 6630180 6670180 6680180 8000180 Travel Travel - Other Development Memberships Office Supplies Photocopy Advertising Telephone /Fax Meals /Refreshments Furniture & Fixtures Equipment Lease Space Repairs /Maintenance Vehicle Repairs /Maint /Fi Project Costs Miscellaneous Periodicals /Newspapers Electronic Resources Programs Amortization Total Operations Other NET OPERATING COST - 116,739 -4,250 0 0 - 118,142 - 34,996 - 116,739 -4,250 0 0 - 101,444 - 30,054 Total 2015 Zero Based Budget - 116,739 - 16,558 0 0 - 73,212 - 35,996 - 274127.04 - 252487.65 - 242504.68 1,429,653 1,411,422 1,460,360 378,312 8,000 4,000 16,496 2,004 15,000 9,898 996 20,004 2,280 6,996 0 351,214 504 10,000 55,157 2,453 16,154 34,639 11,996 338,264 364,714 7,448 2,747 8,120 1,876 12,061 7,522 912 19,413 2,265 5,457 0 351,367 510 6,219 53,887 1,702 13,618 32,395 11,961 338,264 373,539 8,500 4,000 16,496 2,004 15,000 10,898 996 20,004 2,280 6,996 0 362,840 504 10,000 12,619 2,453 16,800 36,639 11,996 318,813 906,055 877,745 0 0 859,838 0 % CHANGE Zero Base Budget 0.00% 289.60% 0.00% 0.00% - 38.03% 2.86% - 11.54% 2.15% - 1.26% 6.25% 0.00% 0.00% 0.00% 0.00% 10.10% 0.00% 0.00% 0.00% 0.00% 0.00% 3.31% 0.00% 0.00% - 77.12% 0.00% 4.00% 5.77% 0.00% - 5.75% - 5.10% 0.00% 2,439,893 2,401,393 2,451,233 0.46% 04/02/20153:13 PM 218 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services \Library Services COUNTY OF ELGIN Library Services Proposed Budget 1 2 20 21 22 25 27 29 30 45 61 2015 Based on (A)ctual Cumulative or Amount (Out Current Net Project Project (F)ixed of)/ Into Net Funding Year Current Contract Description (Revenue) Cost Budget Budget Reserve Name Amount Reserve Request Revenue Year Cost O • eratin • Pro'ect 17201001 Scott Sefton Book Project - Library (15,000) 26801307 Service Ontario - 26801501 Donations - Library (15,000) 3,000 (12,000) (12,000) 26801502 CAS Students Library (45,043) 46,074 1,031 1,031 26801503 Trillium Funding (2,000) 2,000 - - 26801504 Tune In Mennonite Radio 2,500 2,500 2,500 Total Operations Projects (62,043) 53,574 (8,469) (23,469) Donations Library I A - (1,000) - - 5,119 12,000 - (15,000) 3,000 1,031 (45,043) - - (2,000) 2,000 2,500 - 2,500 12,000 3,531 (63,043) 12,619 Capital Projects 58101402 Aylmer Furnishings 58101403 Accessability Reno - Belmont 58101406 Trillium Grant 58101503 Accessibility Readers 58101501 Book Purchases - Library 58101504 Shedden inc. Accessability 58101505 Library Capacity Fund Total Capital Projects 200,000 - - - 200,000 35,000 35,000 45,000 - 35,000 - 44,478 0 - - 0 2,650 (10,169) 15,500 5,331 5,331 - 5,331 (10,169) 15,500 263,323 263,323 263,323 - 263,323 - 263,323 50,000 50,000 50,000 - 50,000 - 50,000 (16,558) 16,558 - - - (16,558) 16,558 (26,727) 380,381 353,654 563,654 353,654 (26,727) 592,509 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services \Library QervicesLibrary ServicesProject Budget 04/02/2015 3:14 PM 1 COUNTY OF ELGIN Library Services Proposed Budget 2 21 66 72 78 84 91 97 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 58101402 Aylmer Furnishings 58101403 Accessability Reno - Belmont 35,000 35,000 35,000 58101406 Trillium Grant - - 58101503 Accessibility Readers 15,500 15,500 15,500 58101501 Book Purchases - Library 263,323 280,541 292,758 305,495 305,495 1,447,612 1,649,246 3,096,858 58101504 Shedden inc. Accessability 50,000 50,000 50,000 58101505 Library Capacity Fund 16,558 16,558 16,558 Further Accessibility Renos 35,000 35,000 35,000 35,000 140,000 175,000 315,000 Library Van Replacement 45,000 45,000 45,000 90,000 Total Capital Projects 380,381 315,541 372,758 340,495 340,495 1,749,670 1,869,246 3,618,916 J: \Common \Finance \Budget Development \2015 Proposed Budget \Cultural Services \Library Services 1 rrary ServicesProject Budget 19/01/2015 1:33 PM COUNTY OF ELGIN Information Technology Proposed Budget ACCOUNT Description 4350150 Recoveries 4360150 Project Revenue Total Revenue 5300150 5306150 5330150 Total Salary 5400150 5406150 5490150 5370150 Wages Project Wages Vacation Hrs Benefits Project Benefits Benefits - Manulife Sick /Bereavement Total Benefit 5500150 Travel 5505150 Travel - Other 5510150 Development 5620150 Subscriptions 5790150 Consultant 5860150 Supplies 5960150 Project Costs 6110150 Hardware 6120150 Support /Maintenance 8000150 Depreciation Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL 0 -3,303 - 64,000 - 67,757 Total 2015 Zero Based Budget 0 - 32,500 64,000 - 296,869 0 0 71,060 - 260,183 0 20,749 32,500 305,357 22,185 0 296,869 53,600 0 25,195 0 78,795 5,543 1,157 9,000 1,000 40,000 3,375 25,000 0 263,361 187,924 536,360 0 848,024 280,932 53,544 0 24,562 8,170 327,542 55,139 1,997 29,339 0 86,277 4,787 101 6,781 112 46,174 461 0 0 249,886 187,924 86,475 5,543 1,157 9,000 1,000 16,800 3,375 33,318 0 268,628 177,499 496,225 516,321 4,598 0 % CHANGE Zero Base Budget 0.00% - 49.22% - 49.22% 2.86% 0.00% 0.00% 10.33% 2.87% 0.00% 16.45% 0.00% 9.75% 0.00% 0.00% 0.00% 0.00% - 58.00% 0.00% 33.27% 0.00% 2.00% - 5.55% - 3.74% 0.00% 796,971 897,838 5.87% 04/02/20153:33 PM 221 J: \Common \Finance \Budget Development \2015 Proposed Budget \Information Technology \Information Technology Coll Colt Col 20 COUNTY OF ELGIN Information Technology Proposed Budget Col 25 Col 27 2015 Col 21 Col 22 Col 28 Col 29 Col 30 Co145 Co161 Based on A ctual or Amount Net Project Cumulative (F)ixed (Out of)/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Reserve Name Amount Reserve Request Revenue Cost Operating Proj 57801405 Palmer Estate Support 57801505 Consultant hours and wages 57801506 Central Elgin Support 57801507 Graham Scott Enns 32,500 (24,000) (8,500) 32,500 (24,000) (8,500) (15,000) 32,500 (24,000) (8,500) Total Operations Proje (32,500) 32,500 (15,000) 32,500 (24,000) (8,500) (24,000) (8,500) 25,000 32,500 (32,500) 57,500 Capital Project 57801501 Hardware Replacement - IT 57801502 MDS RAI Funding 57801503 Photocopiers 57801504 Other Licences 57801406 Palmer Estate Equipment Total Capital Projects 72,300 72,300 72,300 - 72,300 72,300 15,000 15,000 15,000 - 15,000 15,000 15,000 15,000 15,000 - 15,000 15,000 65,000 65,000 65,000 - 65,000 65,000 15,000 - - 1,317 167,300 167,300 182,300 167,300 168,617 J: \Common \Finance \Budget Development \2015 Proposed Budget \Information Technology \Info mation Technologylnformation TechnologyProject Budget 04/02/2015 3:34 PM COUNTY OF ELGIN Information Technology Proposed Budget Col1 Col 2 CoI 21 CoI 66 CoI 72 CoI 78 CoI 84 CoI 91 CoI 97 CoI 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 57801501 Hardware Replacement - IT 72,300 74,800 77,300 79,800 82,300 386,500 454,329 840,829 57801502 MDS RAI Funding 15,000 15,000 15,000 15,000 15,300 75,300 84,462 159,762 57801503 Photocopiers 15,000 15,000 15,000 15,000 15,300 75,300 84,462 159,762 57801504 Other Licences 65,000 67,500 70,000 72,000 73,440 347,940 405,418 753,358 57801406 Palmer Estate Equipment - - Total Capital Projects 167,300 172,300 177,300 181,800 186,340 885,040 1,028,672 1,913,712 J: \Common \Finance \Budget Development \2015 Proposed Budget \Information Technolog n ormation Technologylnformation TechnologyProject Budget 19/01/2015 1:53 PM COUNTY OF ELGIN POA Proposed Budget Redo Cells to match new report formats column "Y" has new 2014 FORECAST/ ACTUAL ACCOUNT Description BUDGET 4300135 Grants (96,000) 4340135 Fines Revenue (1,445,063) 4345135 Parking Ticket Revenue (16,245) 4370135 Other Revenue Total Revenue 5300135 5310135 5330135 5370135 Total Salary Wages Vacation Pay Vacation Hrs Sick 5400135 Benefits 5490135 Benefits - Manulife Total Benefit 5500135 5505135 5510135 5610135 5630135 5680135 5770135 5830135 5850135 5870135 5880135 5960135 5970135 5965135 5971135 6090135 6120135 6860135 8000135 Total 2015 Zero Based Budget (70,000) (96,000) (1,439,680) (1,429,142) (11,665) (10,000) (1,557,308) (1,521,345) (1,535,143) 256,655 231,989 266,793 372 16,539 - 2,945 - Travel Travel - Other Development Memberships Office Supplies Telephone /Fax Legal & Professional Bank Charges Purchased Services Furniture & Fixtures Equipment Project Costs Municipal Partner Paymi Parking Ticket MPP Victim Fine Surcharge a Miscellaneous Support -ICON & Mailing Building Occupancy Amortization Total Operations Other NET OPERATING COST 256,655 46,226 17,748 63,975 3,199 500 1,500 200 15,300 1,297 230,000 14,300 31,427 2,700 1,083 5,000 473,976 14,553 287,153 15,500 32,001 41,328 2,321 1,173,338 251,844 266,793 46,160 47,947 18,144 18,706 64,304 1,238 1,435 400 14,144 2,230 189,279 16,880 23,791 3,889 2,419 471,587 10,445 332,195 1,006 27,541 41,327 2,321 66,654 3,799 500 1,500 200 15,300 1,297 234,600 14,300 31,427 2,700 1,083 (0) 429,546 9,000 296,632 15,500 32,001 42,151 2,321 1,142,125 1,133,858 % CHANGE Zero Base Budget 0.00% - 1.10% - 38.44% 0.00% - 1.42% 3.95% 0.00% 0.00% 0.00% 3.95% 3.72% 5.40% 4.19% 18.76% 0.00% 0.00% 0.00% 0.00% 0.00% 2.00% 0.00% 0.00% 0.00% 0.00% - 100.00% - 9.37% - 38.16% 3.30% 0.00% 0.00% 1.99% 0.00% - 3.36% 0.00% (63,340) (63,072) (67,838) 7.10% J: \Common \Finance \Budget Development \2015 Propo udget \POA \POAPOAproposed bua 12 /2015 3:37 PM ACCOUNT Description 4340145 Revenue 4350145 Recoveries COUNTY OF ELGIN Collections Proposed Budget 2014 FORECAST/ BUDGET ACTUAL 334,998 354,578 140,000 130,435 Total 2015 Zero Based Budget 372,297 93,074 Total Revenue 474,998 485,014 465,371 5300145 - - - % CHANGE Zero Base Budget 11.13% - 33.52% -2.03% 0.00% Total Salary - - - 5400145 - - - 0.00% Total Benefit - - - 0.00% 5500145 Travel (1,000) (386) (1,000) 0.00% 5505145 Travel - Other - (684) - 0.00% 5510145 Development (800) (280) (800) 0.00% 5630145 Office Supplies (48) - (48) 0.00% 5850145 Purchased Services (210,787) (160,155) (163,516) - 22.43% 5970145 Municipal Partner Paymc (241,100) (308,111) (283,305) 17.51% Total Operations (453,735) (469,616) (448,669) -1.12% Other - - - 0.00% NET OPERATING COST 21,263 15,397 16,702 - 21.45% 04/02/20153:39 PM 225 J: \Common \Finance \Budget Development \2015 Proposed Budget \POA \Collections ACCOUNT Description 4200270 4205270 4360270 4310270 4450270 COUNTY OF ELGIN Ambulance Proposed Budget 6796 Province of Ontario Province of Ontario - Pr( Project Revenue City of St. Thomas - Amt Intermunicipal Transfers Total Revenue 5300270 Wages 5330270 Vacation Hrs Total Salary 5400270 Benefits Total Benefit 5500270 Travel 5505270 Travel - Other 5510270 Development 5610270 Memberships 5630270 Office Supplies 5680270 Telephone /Fax 5850270 Purchased Serv. - Contr 5920270 Repairs/ Maintenance 5960270 Project Costs 5970270 Cross Border Payments 6090270 Miscellaneous 8000270 Amortization Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (4,454,652) (4,476,699) (53,300) (53,300) - (160,827) (2,043,255) (2,006,678) (48,410) Total 2015 Zero Based Budget (4,707,508) (26,700) (2,101,139) (48,410) (6,599,617) (6,697,504) (6,883,757) 33,017 23,883 37,534 - 3,796 - 33,017 5,791 27,679 6,006 37,534 6,577 5,791 500 500 600 6,006 700 6,577 500 500 600 8,952,284 8,911,380 9,103,161 21,320 76,529 655 250,484 21,320 (13) 250,484 58,680 76,529 500 335,790 9,302,872 9,183,870 9,576,260 5,451 % CHANGE Zero Base Budget 5.68% - 49.91 0.00% 2.83% 0.00% 4.31% 13.68% 0.00% 2,742,064 2,525,502 2,736,614 13.58% 13.58% - 0.01% 0.00% - 0.01% 0.00% 0.00% 0.00% 1.69% 0.00% 175.23% 0.00% - 23.66% 34.06% 2.94% 0.00% - 0.20% 04/02/20153:52 PM 226 J: \Common \Finance \Budget Development\2015 Proposed Budget \Engineering Reports\Ambulance COUNTY OF ELGIN Ambulance Proposed Budget Col 1 Col 2 Col 20 Col 21 Col 22 Col 25 Col 27 0l 2' Col 29 Col 30 Col 45 Col 61 2015 B Amount as (Out of)1 Net Project Cumulative ed Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Reserve Name o Reserve Request Revenue Cost Operating Proj 28001404 Community Paramed Pilot (26,700) 58,680 31,980 31,980 (26,700) 58,680 1 Total Operations Proje (26,700) 58,680 31,980 31,980 (26,700) 58,680 Capital Project 28001501 Laptops 28001502 ERV 28001503 Ambulance 49,500 60,000 120,000 49,500 60,000 120,000 49,500 60,000 120,000 49,500 60,000 120,000 49,500 60,000 120,000 Total Capital Projects 229,500 229,500 229,500 229,500 229,500 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \AmburanceAmbulanceProject Budget 04/02/2015 3:52 PM COUNTY OF ELGIN Ambulance Proposed Budget 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects 28001501 Laptops 28001502 ERV 28001503 Ambulance Defibrulator Purchases Total Capital Projects 49,500 60,000 120,000 240,000 240,000 240,000 240,000 49,500 49,500 99,000 60,000 60,000 120,000 1,080,000 1,080,000 2,160,000 - 270,000 270,000 229,500 240,000 240,000 240,000 240,000 1,189,500 1,459,500 2,649,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Ambu ?anceeAmbulanceProject Budget 19/01/2015 1:51 PM ACCOUNT Description 4370210 Other Revenue Total Revenue 5300210 Wages Total Salary 5400210 Benefits Total Benefit COUNTY OF ELGIN Emergency Measures Proposed Budget 2014 FORECAST/ BUDGET ACTUAL Total 2015 Zero Based Budget (2,000) (630) (2,000) (2,000) (630) (2,000) 17,194 15,778 17,589 17,194 15,778 17,589 3,112 3,198 3,180 3,112 3,198 3,180 % CHANGE Zero Base Budget 0.00% 0.00% 2.30% 2.18% 2.18% 5500210 Travel 149 - 149 0.00% 5505210 Travel - Other 149 - 149 0.00% 5510210 Development 800 1,791 800 0.00% 5630210 Office Supplies 200 968 200 0.00% 5650210 Advertising 1,000 - 1,000 0.00% 5850210 Purchased Services 7,500 1,900 7,500 0.00% 5860210 Supplies 500 59 500 0.00% 5870210 Furniture & Fixtures - - - 0.00% 5920210 Repairs & Maintenance 1,800 - 1,800 0.00% 6090210 Miscellaneous 300 254 300 0.00% Total Operations 12,397 4,971 12,397 0.00% Other - 1,476 - NET OPERATING COST 30,703 24,793 31,166 0.00% 1.51% 04/02/20153:54 PM 229 J: \Common \Finance \Budget Development \2015 Proposed Budget \Engineering Reports \Emergency Measures ACCOUNT Description 4200280 4205280 4215280 4300280 4310280 4350280 4360280 4370280 4380280 COUNTY OF ELGIN Economic Development Proposed Budget Province of Ontario Province of Ontario - Project Re Federal Funding - Project Rever Grants City of St. Thomas - Tourism Recoveries Project Revenue Other Revenue - Logo Items Membership Revenue Total Revenue 5300280 5306280 5316280 5330280 5370280 Total Salary 5400280 5406280 5490280 Wages Project Wages Vaction Pay Vacation Hrs Sick /Bereav Benefits Project Benefits 2 Benefits - Menulife Total Benefit 5500280 5505280 5510280 5610280 5620280 5630280 5650280 5660280 5680280 5720280 5850280 5910280 5930280 5960280 6090280 8000280 Travel Travel - Other Development Memberships Subscriptions Office Supplies Advertising /Promotion Printing Telephone /Fax Postage /Courier Purchased Services Special Projects /Events Vehicle Maint/Costs Misc Project Costs Miscellaneous Amortization Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (30,000) (2,785) (2,886) (4,294) (5,081) (30,000) (2,500) (1,165) (115,316) 0 (12,000) (15,383) (109,250) Total 2015 Zero Based Budget (2,785) (7,294) (30,000) (56,250) (12,000) (158,329) 395,166 18,580 (172,330) 326,685 18,797 752 24,207 8,479 (108,329) 342,667 18,506 413,746 378,919 361,173 71,958 1,670 26,081 68,791 1,697 23,718 62,434 1,666 23,339 99,709 8,000 12,500 3,000 45,300 250 2,650 158,379 3,000 4,100 500 75,200 30,000 2,950 345,079 2,393 11,754 94,207 87,438 10,463 13,596 3,726 41,846 275 4,102 141,083 290 1,985 51 82,741 31,870 1,841 345,920 2,697 11,754 8,000 10,350 4,640 48,780 250 2,650 143,960 1,000 3,000 500 50,200 30,000 2,800 296,415 3,000 11,754 705,055 694,237 617,299 % CHANGE Zero Base Budget 0.00% 0.00% 69.86% 0.00% 0.00% 0.00% - 48.51 0.00% 0.00% - 31.58% - 13.29% - 0.40% 0.00% 0.00% 0.00% - 12.71% - 13.24% - 0.29% - 10.51% - 12.31% 0.00% - 17.20% 54.67% 7.68% 0.00% 0.00% - 9.10% - 66.67% - 26.83% 0.00% - 33.24% 0.00% - 5.08% - 14.10% 25.37% 0.00% - 12.45% 0.00% 1,060,181 995,033 957,582 - 9.68% 04/02/20154:05 PM 230 J: \Common \Finance \Budget Development \2015 Proposed Budget \Economic Dev and Tourism \Economic Development COUNTY OF ELGIN Economic Development Proposed Budget 1 2 20 21 22 25 27 29 30 45 61 2015 Based on Cumulative (A)ctual Amount Net Current Net Project Project or Fixed (Out of)/ Into Funding Year Current Contract Description (Revenue) Cost Budget Budget Reserve Name Amount Reserve Request Revenue Year Cost Operating Prole 26851008 Tourism Member Signs 26851501 Students Tourism 26851502 EBRC Satellite offices 26851503 Local Food Awareness 26851504 Tour Guide 26851505 Savour Elgin 26851506 Arts Trail 26851307 CIP Marketing Fund 26851409 SWEA 26851508 ICCI Funding Total Operations Projec (21,750) 9,736 (12,014) 149,704 (12,014) (21,750) 9,736 (7,079) 20,171 13,092 13,092 13,092 (7,079) 20,171 175,000 175,000 175,000 175,000 - 175,000 12,000 12,000 12,000 12,000 - 12,000 (18,000) 35,000 17,000 17,000 17,000 (18,000) 35,000 (9,000) 20,250 11,250 11,250 11,250 (9,000) 20,250 (7,500) 15,700 8,200 8,200 8,200 (7,500) 15,700 20,000 20,000 40,000 20,000 - 23,038 250 250 250 250 - (308) (3,000) 6,000 3,000 3,000 3,000 (3,000) 6,000 (66,329) 314,107 247,778 429,496 247,778 (66,329) 316,587 Capital Projects Total Capital Projects J: \Common \Finance \Budget Development \2015 Proposed Budget \Economic Dev and Tour3 m \Economic DevelopmentEconomic DevelopmentProject Budget 04/02/2015 4:06 PM 1 COUNTY OF ELGIN Economic Development Proposed Budget 2 21 66 72 78 84 91 97 103 2015 2016 2017 2018 2019 2015 - 2019 Total 2020 - 2024 Total 2015 - 2024 Total Contract Description Cost Cost Cost Cost Cost Cost Cost Cost Capital Projects Tourism Van Total Capital Projects 8,500 8,500 20,500 29,000 8,500 8,500 20,500 29,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Economic Dev and Touri m \Economic DevelopmentEconomic DevelopmentProject Budget 19/01/2015 1:48 PM COUNTY OF ELGIN Planning Proposed Budget ACCOUNT Description 4340290 Planning & Process Fee 4360290 Project Revenue Total Revenue 5300290 Wages Total Salary 5400290 Benefits 5490290 Benefits - Manulife Total Benefit 5500290 5505290 5510290 5610290 5630290 5870290 5960290 6090290 Travel Travel - Other Development Memberships Office Supplies Furniture & Fixtures Project Costs Miscellaneous Total Operations Other NET OPERATING COST 2014 FORECAST/ BUDGET ACTUAL (23,567) (23,567) 83,633 83,633 6,467 Total 2015 Zero Based Budget (14,528) (15,000) (14,528) (15,000) 70,854 85,552 70,854 4,424 85,552 6,626 6,467 4,424 6,626 2,000 478 2,000 - 787 - 2,000 77 2,000 700 727 700 2,996 185 2,996 28,567 - 64,528 1,000 1,022 1,000 37,263 3,276 73,224 (5,050) 103,796 58,975 150,402 % CHANGE Zero Base Budget 0.00% - 36.35% - 36.35% 2.29% 2.46% 0.00% 2.46% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 125.88% 0.00% 96.51% 0.00% 44.90% 04/02/20154:09 PM 233 J: \Common \Finance \Budget Development \2015 Proposed Budget \Economic Dev and Tourism \Planning Coll Colt Col 20 Col 21 Col 22 COUNTY OF ELGIN Planning Proposed Budget Col 25 Col 27 2015 Col 28 Col 29 Col 30 Co145 Co161 Based on A ctual or Amount Net Project Cumulative (F)ixed (Out of)/ Into Net Funding Current Year Current Year Contract Description (Revenue) Cost Budget Project Budget Reserve Name Amount Reserve Request Revenue Cost Operating Pr 26401406 Source Water Protection 26401507 SWOOP Photography 26401508 Natural Heritage Study Total Operations Pr (5,961) 5,961 - - - (15,000) 29,528 15,000 15,000 15,000 15,000 15,000 60,000 60,000 60,000 60,000 20,000 (5,961) 80,961 75,000 75,000 J: \Common \Finance \Budget Development \2015 Proposed Budget \Economic Dev and TourismPlaanningPlanningProject Budget 75,000 (15,000) 64,528 04/02/2015 4:10 PM COUNTY OF ELGIN By -Law No. 15 -05 "BEING A BY -LAW TO PROVIDE FOR THE ADOPTION OF THE 2015 BUDGET OF THE CORPORATION OF THE COUNTY OF ELGIN AND TO ESTABLISH THE 2015 TAX RATIOS, AND TO ESTABLISH THE 2015 TAX RATES FOR THE COUNTY CONSTITUENT MUNICIPALITIES" WHEREAS Section 289 of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality shall in each year prepare and adopt estimates of all sums required during the year for the purposes of the upper -tier municipality; and WHEREAS Section 308(5) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of an upper -tier municipality shall in each year establish the tax ratios for that year for the upper -tier municipality and its lower -tier municipalities; and WHEREAS Section 308(7) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality establish for each property class, a single tax ratio for the upper -tier municipality and its lower -tier municipalities; and, WHEREAS Section 308(15 -18) of the Municipal Act, 2001, S.O. 2001, c.25, provides that the Council of each upper -tier municipality may opt to have certain optional property classes apply within the County. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the 2015 tax ratios for the County of Elgin set out on Schedule "A ", attached hereto and forming part of this by -law, be approved and adopted by Council. 2. THAT the 2015 budget of the County of Elgin set out on Schedule "B ", attached hereto and forming part of this by -law, which incorporates estimates for revenue and for expenditures be approved and adopted by Council. 3. THAT the 2015 tax rates for the assessment in each property class set out in Schedule "C ", attached hereto and forming part of this by -law, be approved and adopted by Council. 4. THAT the large industrial class be chosen as an optional property class. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF FEBRUARY 2015. Mark G. McDonald, Chief Administrative Officer 235 Paul Ens, Warden. COUNTY OF ELGIN By -Law 15 -05 SCHEDULE A Ratios PROPERTY CLASS 2015 2014 Attachment 1 RESIDENTIAL /FARM 1.0000 1.0000 MULTI - RESIDENTIAL 2.3458 2.3458 FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.5000 0.5000 COMMERCIAL OCCUPIED 1.6376 1.6376 COMMERCIAL VACANT LAND 1.1463 1.1463 INDUSTRIAL OCCUPIED 2.2251 2.2251 INDUSTRIAL VACANT LAND 1 .4463 1.4463 LARGE INDUSTRIAL OCCUPIED 2.8318 2.8318 LARGE INDUSTRIAL VACANT 1 .8407 1.8407 PIPELINES 1.1446 1.1446 FARM 0.2500 0.2500 MANAGED FORESTS 0.2500 0.2500 236 Levy Increase Net Income Memo: Levy 27,684,415 1,809,617 62, 895, 055 29,494, 032 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary5Zp5tating Budget 04/02/2015 5:28 PM 63,127, 970 (1,809,617) 232,914 1,290,660 6.5% Schedule B: Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 ....�. Column 9 current 2015 Operating Budget Operating Prior Operating Current Operating Budget Budget By -Law 15 -05 Revenue Expense Net Budget FORECAST/ Revenue Expense Net Budget (Over)/ Under Percent (Revenue) /Expense ACTUAL (Revenue)/ Prior Year Impact on Expense Levy CORPORATE ACTIVITIES 1) Taxes (29,146,304) 918,047 (28,228,257) (28,710,575) 29,037,845 635,472 (28,402,373) 174,116 -0.6% 2) Interest Charges & Income 88,277 (169,357) (81,080) (148,488) 100,000 - (100,000) 18,920 -0.1% 3) Social Services - St. Thomas - 2,842,400 2,842,400 2,723,372 2,592,400 2,592,400 250,000 -0.9% 4) Health Unit (338,976) 1,279,371 940,395 926,443 946,303 946,303 (5,908) 0.0% 5) Grants - 318,576 318,576 314,576 - 323,356 323,356 (4,780) 0.0% 6) Rental Income (188,262) 136,212 (52,050) (98,949) 239,772 162,502 (77,270) 25,220 -0.1% 7) Property Assessment (80,361) 803,394 723,033 723,033 726,009 726,009 (2,976) 0.0% 8) Ontario Municipal Partnership Fund (37,321) (1,468,579) (1,505,900) (1,505,300) 1,204,300 - (1,204,300) (301,600) 1.1% 9) Project Costs (1,055,232) 929,538 (125,695) 442,582 1,044,082 958,964 (85,118) (40,577) 0.1% 10) Corporate (30,758,179) 6,507,648 (25,168,578) (25,333,306) 31,625,999 6,345,007 (25,280,993) 112,415 -0.4% Departmental 11) Warden and Council (3,036) 361,500 358,464 308,829 3,036 373,542 370,506 (12,043) 0.0% 12) Administrative Services (34,140) 506,766 472,626 411,957 34,184 457,582 423,398 49,229 -0.2% 13) Financial Services - 555,520 555,520 540,581 - 574,258 574,258 (18,738) 0.1% 14) Human Resources (30,000) 522,560 474,998 35,000 605,944 570,944 (48,384) 0.2% 15) Administrative Building (373,713) 838,676 464,962 386,025 382,257 864,401 482,145 (17,182) 0.1% 16) Corporate Expenditures (1,000) 827,758 826,758 688,586 1,000 840,684 839,684 (12,926) 0.0% 17) Eng'r & Land Div. (1,711,107) 12,995,241 11,284,134 10,244,922 2,105,953 13,651,380 11,545,427 (261,293) 0.9% 18) Homes (17,551,751) 22,198,387 4,646,637 4,204,259 17,582,692 22,548,193 4,965,502 (318,865) 1.2% 19) Museum & Archives (33,804) 454,238 420,434 413,801 30,713 442,080 411,367 9,068 0.0% 20) Library Services (274,127) 2,714,020 2,439,893 2,401,393 242,505 2,693,737 2,451,233 (11,339) 0.0% 21) Information Technology (64,000) 912,024 848,024 796,971 32,500 930,338 897,838 (49,814) 0.2% 22) Provincial Offences (1,557,308) 1,493,968 (63,340) (63,072) 1,535,143 1,467,305 (67,838) 4,498 0.0% 23) Collections (474,998) 453,735 (21,263) (15,397) 465,371 448,669 (16,702) (4,561) 0.0% 24) Ambul. & Emergency Meas. (6,601,617) 9,374,383 2,772,767 2,550,296 6,885,757 9,653,537 2,767,780 4,987 0.0% 25) Econ.Dev'I, Tourism & Plan. (181,896) 1,345,873 1,163,977 1,054,008 123,329 1,231,313 1,107,984 55,994 -0.2% 26) Departmental (28,892,496) 55,032,089 26,692,152 24,398,157 29,459,439 56,782,963 27,323,524 (631,372) 2.3% 27) Elgin County (59,650,675) 61,539,737 1,523,574 (935,149) 61,085,438 63,127,970 2,042,531 (518,957) Levy Increase Net Income Memo: Levy 27,684,415 1,809,617 62, 895, 055 29,494, 032 J: \Common \Finance \Budget Development \2015 Proposed Budget \Financial Services \Summary5Zp5tating Budget 04/02/2015 5:28 PM 63,127, 970 (1,809,617) 232,914 1,290,660 6.5% COUNTY OF ELGIN By -Law 15 -05 SCHEDULE C PROPERTY CLASS Attachment 1 Prior Current 2014 2015 % Change % Change TAX RATES TAX RATES TAX RATES Assessment RESIDENTIAL 0.584470% 0.599010% 2.49% 3.9% MULTI - RESIDENTIAL 1.371050% 1.405160% 2.49% 6.8% FARMLAND AWAITING DEVELOPMENT - RESIDENTIAL 0.292240% 0.299510% 2.49% -4.9% COMMERCIAL OCCUPIED 0.957130% 0.980940% 2.49% 8.3% COMMERCIAL VACANT LAND 0.669980% 0.686650% 2.49% 53.5% INDUSTRIAL OCCUPIED 1.300500% 1.332860% 2.49% -8.1% INDUSTRIAL VACANT LAND 0.845320% 0.866350% 2.49% 3.2% LARGE INDUSTRIAL OCCUPIED 1.655100% 1.696280% 2.49% -31.0% LARGE INDUSTRIAL VACANT 1.075830% 1.102600% 2.49% 20.7% PIPELINES 0.668980% 0.685630% 2.49% 2.4% FARM 0.146120% 0.149750% 2.48% 10.8% MANAGED FORESTS 0.146120% 0.149750% 2.48% 14.3% Definition: "Tax rate" means the tax rate to be levied against property expressed as a percentage, to six decimal places, of the assessment of the property. 238 CLOSED MEETING AGENDA February 10, 2015 Staff Reports: 1) Director of Human Resources - Municipal Act Section 240.2 (d) labour relations or employee negotiations - a) Arbitration Discussions and Outcome. - b) Collective Agreement with Canadian Union of Public Appointees (CUPE) for Library Employees. 239