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March 12, 2015
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 12, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — AS) *February 26, 2015 Council *February 26, 2015 Pubic Meeting — New Comprehensive Zoning By-law BUSINESS ARISING FROM MINUTES DELEGATIONS 10:30 a.m. West Elgin Nature Club — Pilot Roadside Vegetation Management Project (131) 1:30 p.m. Jessica Jarmchuk, Frank Cowan Co. REPORTS (C1-C10) 1. ROADS a) *Monthly Report b) *Report— Speed Limit Reduction Request 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report b) *Report— Lawn Bowling Sign March 12, 2015 ............. Page 2 3. WATER DISTRIBUTION SYSTEM a) *Operations Report b) *Schedule 22 Annual Summary Report c) *Schedule 11 Annual Report 4. WASTEWATER 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Report— Wind Turbines b) *Report— Recycling Update 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 — D17) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Kiwanis Non-Profit Homes of Rodney— Request to use the Rodney Recreation Centre as an Emergency safe spot; 2.* Elgin County —2014 Library Usage and Statistics Report; 3.* Municipality of East Ferris -- Request to support Resolution No. 2015-057, -Why asphalt on our paved roads is deteriorating at a faster rate than in the past; 4.* Town of Aurora — Request of support for Bill 52, the Protection of Public Participation Act, 2014; March 12, 2015 ............. Page 3 5.* Ontario Human Right Commission — Office of the Chief Commissioner - Applying Human Rights Lens in Zoning, Licensing and Municipal Decision- Making; 6.* Yvonne Brooks — Summary Report for Rural Roots Christmas Market and Showcase 2015 7.* Ministry of Agriculture, Food and Rural Affairs —Weed Control Act, R.S.O. 1990 and appointment of Weed Inspectors; 8.* West Lorne & Community Horticultural Society— Request for financial assistance in the form of a yearly grant; 9.* Central Elgin — Request for support to changes to cost-sharing of OPP- supplied Court Security expenses at the County Administration building; 10.* Calvary United Church — Permission to use western portion of Port Glasgow beach, Sunday April 5, 2015; 11.* Township of South Stormont—Support of Resolution No. 059/2015 -that 1% of the Goods and Services Tax (HSTIGST) collected by the Federal Government of Canada be dispersed to Municipal Governments of Canada on a per capita calculation; 12.* City of Woodstock— Resolution passed to not support the proposed Canada Post plan to eliminate residential home to home delivery. RECOMMENDED TO ACCEPT & FILE: 13. AMO • Watch file -- February 26, 2015; • Watch file— March 5, 2015; • Government Introduces Changes to Land Use Planning and Development Charges. Legislation; 14. Ministry of Agriculture, Food and Rural Affairs —Workshop for Municipal Councillors and Volunteers; 15. Lower Thames Valley Conservation Authority— Board of Directors Annual Meeting Minutes; 16. Thames — Sydenham and Region Source Protection Authority Minutes; 17. Ontario Association of Fire Chiefs -- OAFC Municipal Officials Seminar BY-LAWS: By-law No. 2015-19 Agreement — BFI By-law No. 2015-20 Regulation of wind turbine noise March 12, 2015 ............. Page 4 MINUTES (E1-E2) *West Elgin Arena Board — February 10, 2015 West Elgin Recreation Committee— February 17, 2015 NOTICE OF MOTION (F1) OTHER BUSINESS (G1 —G4) 1. Letters of support for MPoWER applications for funding 2. Appointment to Rodney Townhall Ad Hoc Committee 3. Council announcements 4. Closed Session, if deemed necessary Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: March 19, 2015 Special Budget Meeting March 26, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. A°1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS FEBRUARY 26,2095 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,Administrator/Treasurer Norma Bryant, Clerk Heather James, Planner ALSO IN ATTENDANCE Ted Halwa, Monteith Brown CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None ADOPTION OF AGENDA RES. NO. 1 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for February 26th, 2015 as printed and circulated. DISPOSITION. Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the meetings held on the following date be adopted as printed and circulated: February 12,2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m.—Public Meeting—New Zoning By-law Council recessed to hold a public meeting on the new comprehensive zoning by- law and resumed their meeting thereafter. 11:15 a.m.—Dr.Aric Sudick —Preventative Health Initiatives Dr. Sudicky presented a PowerPoint presentation. He outlined the need for doctors to formally prescribe exercise and nutrition advice and follow-up. He has approached local businesses to be involved—food stores, gym, restaurants. In Ar February 26, 2015 .....Page 2 of 6 attendance and supporting the initiative was: Food town, Fit Workx,Tasty Sweets Cafe, Dr. Locke. Prevention should be treated the same as prescriptions. Dr. Locke, Medical Officer of Health, noted that sustainability of the program is also an issue. She noted that"Be Active"doesn't mean you have to go to a gym. 11:30 a.m.—Elgin St. Thomas Labour Force—2015 Develo ment Strate Mr. Justin Dias presented a PowerPoint presentation reviewing the 2015 Development Strategy and how it was developed. RES. NO. 3 Moved by Lea#ham Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the community based actions of the Elgin Workplace Development Committee and the workforce priorities established by the 2015 Elgin-St. Thomas Labour Force Strategy which look to address the issues of: a) Lack of skills among applicants b) Employer challenges c) Connecting. DISPOSITION: Carried REPORTS 1. ROADS 2. RIECREATIONIEMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER S.BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. WEST ELGIN PRIMARY SYSTEM 9.ADMINISTRATION a) Report—_Annual Performance Report for Port Glasgow Sewage Works and Port Glasgow Marina RES. NOA Moved by Leatham Seconded by Wolf RESOLVED that Council receives and files the Annual Performance Report for Sewage Works at the Port Glasgow Trailer Park and Port Glasgow Marina for 2014. DISPOSITION: Carried February 26,2015 .....Page 3 of 6 10. PLANNING Al Report--Proposed Severance—Lot 7 Concession 4 WD Johnston Also in attendance: John&Brenda Johnston RES. NO. 5 Moved by Seman Seconded by Bodnar RESOLVED that the report from the Planner re: Proposed Severance--South Pan`.of Lot 1, Concession 4 WD(Johnston)be received. DISPOSITION: Carried Report—Proposed Severance—Lot 2 Concession 4 WD Johnston Also in attendance: John &Brenda Johnston RES. NO.6 Moved by Wolf Seconded by Leatham RESOLVED that the report from the Planner re: Proposed Severance—Part of Lot 2, Concession 4 WD(Johnston)be received. DISPOSITION: Carried 11. ACCOUNTS RES. NO.7 Moved by Bodnar Seconded by Seman RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#2A amounting to$326,651.99 in settlement of General, Road,Water, and Arena Accounts (including cheques#18966-19016) DISPOSITION: Carried CORRESPONDENCE: 1. MPoWER—Road closure request for Cactus Cattle and Cowboys Parade, July 11, 2015 RES. NO. 8 Moved by Wolf Seconded by Seman RESOLVED that Council of the Municipality of West Elgin supports the request of the MPoWER Committee to close Furnival Road from Queen Street to Victoria Street on Saturday July 11th, 2015 from 12:00 p.m. (noon).to 1:30 p.m.for the Cactus, Cattle and Cowboys Horse Parade. DISPOSITION: Carried 2. Ministry of Labour—Office of the Minister—"Double-hatter"Firefighters 3. County of Elgin-2015 Approved Budget RES. NO. 9 Moved by Bodnar Seconded by Leatham RESOLVED that Council receives the Elgin County 2015 Budget. DISPOSITION: Carried February 26, 2015 .....Page 4 of 6 4. Ted Melnyk—Commemorative Bench for Bill and Doris Melnyk RES, NO. 10 Moved by Leatham Seconded by Wolf RESOLVED that staff is hereby directed to prepare a policy for commerative benches, etc. DISPOSITION: Carried 5. Elgin County—support for a resolution re: Invasive Phragmites = Defer to next meeting 6. West Lorne Lawn Bowling Club—Permission to erect a billboard Staff to submit a report to Council 7. West Lorne Lawn Bowling Club—Request for financial assistance for updates Refer to budget 8. Elgin County OPP—2014 Year End Report 9, Julie Newman—Proceeds from sale of Havens family donated land 10. The Maize of Western Elgin-Request to have fees waived for West Lorne Community Complex meeting room 11. Municipality of West Elgin—Garbage and Recycling Newsletter, March 2015 12. AMO • Watch file—February 12, 2015 • Watch file—February 19,2015 13. County of Elgin Land Division Committee—Notice of Decision—Part Lot 9, Concession 8,West Elgin (Parezanovic Farms Inc. and Michael Parezanovic) 14. Lower Thames Valley Conservation Authority-2015 Budget approved. RES. NO. 11 Moved by Leatham Seconded by Wolf RESOLVED that the above correspondence items 2, 8, 9, 10, 11, 12-14 be received and filed. DISPOSITION: Carried The following part of the meeting was held in the Training Room, Rodney Fire Hall. 1:30 p.m. 2015 Port Glasgow Trailer Park Budaet Also in attendance: Jim Simpson, Park Manager and 35 users RES. NO. 12 Moved by Seman Seconded by Bodnar RESOLVED that Council approves the 2015 budget for the Port Glasgow Trailer Park as submitted. DISPOSITION: Carried A- 5 February 26, 2015 .....Page 5 of 6 Council returned to the Council Chambers for the remainder of the meeting. BY-LAWS 1. By-Law No._2015-17—Fees&Charges—Port Glasgow Trailer Park RES. NO. 13 Moved by Bodnar Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to establish various fees and tariffs for services provided by the Port Glasgow Trailer Park and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 14 Moved by Seman Seconded by Leatham RESOLVED that a By-law to establish various fees and tariffs for services provided by the Port Glasgow Trailer Park be now read a third time and finally passed,signed, sealed and numbered By-law Number 2015-17—Fees&Charges—Port Glasgow Trailer Park DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Development of Strategic Plan From the ranking provided by councillors,three categories were identified: 1. Economic development plan 2. Infrastructure—such as Rodney Townhall, streetscape/CIP implementation, high speed internet 3. Affordable housing The next step is to for staff to develop a working document. CLOSED SESSION CONFIRMING BY-LAW RES. NO. 15 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on February 26tH 2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on February 26th, 2015 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2015- 18—Confirming By-law February 26 2015 DISPOSITION: Carried . . ........ ... ..... . .... . February 26, 2015 .....Page 6 of 6 ADJOURNMENT RES. NO.17 Moved by Leatham Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:00 p.m.to meet again on March 12,2015. DISPOSITION: Carried These minutes were adopted on the 12th day of March, 2015. Mayor Clerk MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS FEBRUARY 26,2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Heather James Planner ALSO IN ATTENDANCE: Ted Halwa Planning Consultant SUBJECT: NEW COMPRENHENSIVE ZONING BY-LAW Also in attendance: Pat Brennan,Wendie Dupuis, Pam Piccinato,Joe Timmermans, Ed Roodzant,Alphonse Willie, Bill Varga, Lois&Allan Woolner, Ed Rachidi, Bill VanBaal, Rosa Mallory, John R&Brenda Johnston, Pat&John Watterworth,Tanya Cook (Breck's Ltd),Valerie Brannas The Mayor called the meeting to order at 9:30 a.m.The Cleric informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act by publication in the Chronicle, on February 5, 2015, on the municipal website, as well as provincial agencies and ministries as prescribed by regulation. The Clerk noted that correspondence was received and included in the agenda package from the following: • Nancy Vaterlaus—25511 Silver Clay Line • Wendy Dupuis • Judy Macuda • Wayne Helmer • John Watterworth • Craig Watterworth • Dave&Nancy Kopriva Correspondence was also received from Valerie Brannas but not included in the agenda package. The Clerk read this correspondence. Mr. Halwa provided a history of this zoning by-law noting that it is a consolidation of three zoning by-laws. This by-law is similar to what is place today. It is routed in the West Elgin Official Plan and follows the West Elgin Official Plan,the County Official Plan and the Provincial Policy Statement. By way of a PowerPoint presentation, he reviewed the Al zone,A2 zone,A3 zone,the zone legend and map 81. The floor was opened for questions: . John Watterworth asked when agriculture changed to wetland. it was reported that Mr. Watterworth should be discussing this designation with the Conservation Authority(CA) and Ministry of Natural Resources(MNR). The Mayor noted that wetland designations February 26,2015.....Page 2 of 2 are defined by the province. It is shown on the maps for identification purposes for staff and landowners. Mr.Watterworth brought attention to property owned in Lot 19, Concession 8(Schedule C, map no. 3). There is a municipal drain going through this property which is not recognized by the CA. He noted that he has not been advised to his satisfaction about this wetland designation. Pat Watterworth noted that in November 2007, Council was requested to delete wetlands as owners and adjacent landowners were not notified by the MNR. It was noted that a public meeting was held regarding wetland mapping and all affected owners were notified. MNR staff were present to answer questions. The Municipality was required by the province to add the wetlands to the Official Plan maps. Mr. Halwa noted that the wetlands mapping is an underlay and an amendment to the zoning by-law is not required to change it. Wendie Dupuis asked why the designation on Lots 8&9, Concession 14(maps 77& 78)are Lakeshore Development(LD)? In the existing by-law these lands are zoned LR- H and requested the mapping be changed to Lakeshore Residential(LR). Valerie Brannas enquired about her property located on Lot 15, Concession 14(map 79). Ms. James noted that the property is presented zoned LR-H. The present lots and existing uses are permitted. However,should a building permit be requested the following must be addressed: no frontage on a public road, below CA regulatory line, in the shoreline management area. Current and proposed zoning is recognizing the obstacles on this property. Ed Rachidi asked about his properties located at Graham Road and John Street (Schedule C, map no. 3). Ms. James noted that some uses permitted under the present zoning (R1-5)were missed and would be added back. Regarding the adjacent church property, it is presently zoned Institutional. A change to that zoning should follow the normal planning process. Tanya Cook asked when the by-law would be in effect. Ms. James explained the appeal process. Staff will review the requests and report back to Council. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Wolf RESOLVED that the Public Meeting concerning a proposed West Elgin Zoning By-law be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 12th day of March, 2015. MAYOR CLERK Pilot Roadside Vegetation Management Project conducted by the Municipality of West Elgin in 2014: Report to Municipal Council from the West Elgin Nature Club, 12 March 2015. Background: On 13 February 2014 members of the nature club asked municipal council to consider adopting a more environmentally-sustainable approach to its practice of mowing rural roadsides in the municipality that would both satisfy its roadside management objectives and reduce the collateral stress and damage caused to economically-important pollinating insects and their host wildflowers. Council supported this initiative in principle and appointed staff members Lee Gosnell and Scott Gawley and councillor Norm Miller to meet with nature club members Chris Leys, Bill Prieksaitis and Stan Caveney to discuss the feasibility of adopting'a more pollinator-friendly approach to roadside vegetation management in the municipality. The group agreed that a pilot roadside vegetation management study would take place along Gray Line in the summer of 2014. Gray Line traverses many wooded coastal ravines and has arguably some of the most scenic and ecologically-intact habitat in the south half of the municipality. Much of the tableland along Gray Line is heavily wooded and this allows the adjoining roadside to support a wide diversity of native wildflowers typical of weft meadow and forest edge that are important food plants for pollinating insects. The nature club's intent was to demonstrate that minor changes in roadside management practices would help sustain a rich and diverse community of roadside flowers for pollinating insects. The Protocol: The practical component of the study was to limit the extent and timing of the mowing of the roadside vegetation along rural Gray Line. The first mowing ("first cut") was to be restricted to mid-June, early in the growing season. Flowering roadside plants would then be available to economically-important insect pollinators, such as bees, butterflies, moths, beetles and flies, throughout the rest of the summer when they actively seek nectar and pollen to build up energy to satisfy their reproductive needs. The timing of the late-season mowing ("second cut")was to be delayed until mid-to-late October. This would limit its impact on pollinators active in late summer, such as bees and also provide nectar for Monarch butterflies migrating at this time. The early-summer cut along Gray Line was completed by June 19 and the fall second cut took place on October 10, 2014. The first cut consisted of a "near-verge" swath, 8-foot wide, adjacent to the gravel or tarred sections of the road surface. The fall second-cut mowed the near-verge again but also mowed a "far-verge" swath of vegetation closer to the property lines. The far-verge cut varied in width and was not done systematically along the roadside. No further municipal mowing occurred along Gray Line during the summer, except at road intersections because of concerns of motorist lines of vision. Results; The nature club monitored the condition of the roadside vegetation during the summer after the first municipal mowing in June and the final municipal mowing in mid-October. As a general rule, the near verge (first cut) was found to be dominated by non-native flowers, while the far-verge fence line area (part of the second cut) as well as wetter and deeper-ditched sections of the roadside verge supported more native wildflowers and fewer non-native ones. The difference results partly from the less severe mowing of the far verge (and ditches) I compared to the better drained and more gravelly near-verge. There was considerable improvement in plant diversity and health along Gray Line following the adoption of this mowing procedure compared to the roadside condition in 2013, when the roadsides were heavily cut twice during the peak of the growing season. The nature club is grateful to the municipality for its time and commitment to this pilot vegetation management study, and seeks to continue and extend this collaboration with the municipality in the future. This pilot study certainly demonstrates that an informed and willing municipality is able to adapt its roadside mowing practices with little inconvenience (and even at a cost saving). Recommendation: The nature club recommends that this mowing protocol be adopted as regular policy for vegetation management along Gray Line, and wherever practical, along other scenic rural roadsides in the municipality deemed to have sensitive natural habitat supporting populations of pollinating insects. The challenge: Success of the pilot project along Gray Line in 2014 was generally limited to sections of the road allowance where local residents chose not to independently mow the roadside vegetation fronting their land. Yet many farmers, non-farm residents, trailer park owners, and others along Gray Line appear highly motivated to "improve" on the municipality's efforts to manage the roadside vegetation, all in the name of a cultural tradition of keeping everything "neat and tidy". The challenge in the future is to inform rural residents of the importance of a healthy and diverse (and yes, to some, "untidy") roadside vegetation, and urge residents to abandon the destructive and ultimately futile exercise of mowing long stretches of the roadside verge abutting their properties. Some mutually agreed upon communications regarding the purpose of the new mowing protocol and the associated benefits may be the next step to increase awareness and perhaps modify behaviours. Submitted 2 March 2015 � uP UU6 vt( 'r #� y N _ Q N a N 50 a' V W � Q The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: March 12, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for March, 2015 DISCUSSION: 1. Winter returned with a vengeance in February. Heavy snow, strong winds and bitterly cold temperatures made winter operations very challenging throughout the month. In addition to plowing and sanding, loaders were dispatched whenever possible to help move snow from downtown areas, uncover fire hydrants and push back large banks along the roadsides. Sand was the main product applied to roads in February as cold temperatures and blowing snow made salting ineffective. Although sand will not bare pavement like road salt, it does provide traction where necessary. Sand is also cheaper to buy than salt, therefore lowering maintenance costs slightly while being used. 2. Other operations carried out during February were pothole patching, sign repair and the clearing of snow/ice from catch basins to eliminate water ponding issues. 3. West Elgin Public Works would like to thank residents for their patience during large events like the ones experienced in February. Crews put in long hours in terrible driving conditions to help keep roads clear, and will always be available to assist emergency services in responding to any call within the municipality. In two recent examples, snowplows assisted paramedics travelling to and from medical calls in the Rodney area. Respectfully Submitted, Reviewed by: &e. e6V'nX Lee Gosnell zoOoc a ey, A, CGA Public Works Superintendent Administrator/Treasurer y .0 PIINF v\' 4 � W u M1 2 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF (NEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: March 12, 2015 SUBJECT: Speed Limit Reduction Request RECOMMENDATIONS: THAT Council approves the installation of PEDESTRIANS AHEAD signage on Graham Road south of Talbot Line and the surface treated portion of Gray Line west of Graham Road. THAT Council approves the installation of HIDDEN INTERSECTION AHEAD signage on Graham Road southbound Oust north of Gray Line). INTRODUCTION: Residents in the area of Graham Road and Gray Line recently submitted a speed limit reduction request for Graham Road south of the water treatment plant and Gray Line west of Graham Road to the start of the gravel. The speed limit on these two roads is currently 80 km/hr (as set out in Section 128 of the Highway Traffic Act). Pedestrians and cyclists using this area have raised concerns including cars travelling at excess speeds, drivers ignoring the STOP sign I taking corners too fast, visibility concerns due to speeding and loss of birds and wildlife due to speeding vehicles. DISCUSSION: Several items were factored in when making the above recommendations — 1. Many of the issues raised in the attached request lead back to drivers not obeying traffic laws. While the municipality does have the right to post additional signage such as speed limit (regulatory), intersection ahead and pedestrian ahead (warning), enforcement of all regulatory signs must be done by police. It is highly unlikely that a speed limit reduction would eliminate the types of driving infractions listed on the request. 2. In an effort to remain consistent with provincial standards, roadside signage is placed in accordance with the Ontario Traffic Manual and the i Highway Traffic Act. This policy helps ensure proper signage is used and the placement of unnecessary signage is avoided. Although council may choose to set a different rate of speed for a certain area within the municipality, speed reduction zones are normally used only in towns and "built-up" areas. After measuring Graham Road south and Gray Line east, neither road would be considered a "built-up" area as defined by the Highway Traffic Act. 3. Graham Road is not a through road, but instead ends at Lake Erie, approximately 275 meters to the south of Gray Line. There are 12 homes on this portion, 10 of which are in Eagle Ct. and do not front onto Graham Road. This suggests many of the vehicles travelling this route are residents and/or locals who should have knowledge of the fact that these roads are commonly used by pedestrians and cyclists. After reviewing several options that would benefit pedestrians using this area while maintaining a consistent message regarding traffic signage, the following recommendations are being made — 1. Install PEDESTRIAN AHEAD signs for Graham Road south of the water treatment plant and the surface treated portion of Gray Line. This sign is designed to provide advance warning to motorists that pedestrians may be in the area. 2. Install an INTERSECTION AHEAD sign with HIDDEN tab on Graham Road southbound to warn motorists of the approaching intersection with Gray Line. 3. Track and record actual speeds to see if the current speed limit is being exceeded. This could be done by Elgin County in the summer of 2015. Confirmation of excessive speeds may prompt a request for added police presence in the area to help with enforcement. Respectfully Submitted, Reviewed by, (. VL u eft Lee Gosnell Scott Gawley, CPA, CGA Public Works Superintendent Administrator/Treasurer Attachments Speed Limit Reduction Request Arial Photo of Graham Road at Gray Line f49I:iWPt'-9:ia'apa""mv!1i p�Cl�it1ED Speed Limit Reduction Request �A� 2�1� COQ^ We, the undersigned residents and taxpayers of West Elgin, request the Mun cpal• f ent; post and enforce a 50 km per hour speed limit on Graham Road, from the water plant south to the lake and on Gray Line west of Graham Road to the start of the gravel. We also request that signs such as "Share the Road" and/or "Watch for Pedestrians" be installed. • We have witnessed cars travelling at excess speeds on these roads. This is especially dangerous when the road is being used by pedestrians and cyclists. Joggers, moms with strollers and pet walkers also use these roads. • At times,drivers ignore the Stop sign at Gray Line and Graham Road. • Drivers, as they come around the corner off Graham Road onto Gray Line are travelling way too fast which endangers anyone using this area of Gray Line at the time. • When stopped at the intersection of Gray Line and Graham Road, speeding vehicles heading south on Graham Road CAN NOT be seen because of the rise in the road in front of the Reive's property. • Birds and wildlife are being killed by speeding vehicles. Please lower the speed limit on these roads and enforce it! Please consider installing signage to raise driver awareness! Date Name Signature.7 Address Phone INLS .I� r'b vwv kct- oY-9-ptoa �r CX Y.�°� ��J69 Cara -e_ � 19�7b��I f� . I-z�r1�n/1, k 515— G3t^�� 51 �, - I��-3 3 i Y 1 ` f r I Grp X L+-,-e X M-M P 3 t l I W L9-0 5-(7 -741 /69 s ma �ZL C S19'W32 Y2 1.v, - i 6 -1k Co L,,,a; �'1 y-7l fr- ;r,53a / l v✓' i��� . /'"z I/loe Speed Limit Reduction Request We, the undersigned residents and taxpayers of West Elgin, request the Municipality to implement, post and enforce a 50 km per hour speed limit on Graham Road, from the water plant south to the lake and on Gray Line west of Graham Road to the start of the gravel. We also request that signs such as"Share the Road"and/or"Watch for Pedestrians" be installed. • We have witnessed cars travelling at excess speeds on these roads. This is especially dangerous when the road is being used by pedestrians and cyclists. loggers, moms with strollers and pet walkers also use these roads. • At times,drivers ignore the Stop sign at Gray Line and Graham Road. • Drivers, as they come around the corner off Graham Road onto Gray Line are travelling way too fast which endangers anyone using this area of Gray Line at the time. • When stopped at the intersection of Gray Line and Graham Road, speeding vehicles heading south on Graham Road CAN NOT be seen because of the rise in the road in front of the Reive's property. • Birds and wildlife are being killed by speeding vehicles. Please lower the speed limit on these roads and enforce it! Please consider installing signage to raise driver awareness! Date Name Signature Address Phone 4 -) OR's! , I 1763 s A. F c ej 13-7 l'1 ci t"r'r 7$S-lao,s �i x y�r5 y � IA lo, d i t:A i ik I lZ lst�a o �x � � F C� H i e r s i S S u X � L U it p� 6 U do _' Ch ch . ` � V' Q [- ®15 E. iY dF ,,evvxm h'F, Nt - w M d The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN FROM: Jeff Slater Recreation Superintendent DATE: March 12 2015 SUBJECT: Recreation Monthly report. RECOMMENDATION: Council receive and file. INTRODUCTION: Recreation Monthly report. DISCUSSION: 1. The arena is gearing down for the season and the ice should be out by the end of March, WLMH still has a few teams playing in playoffs. 2. The WESC concluded their season on March 11 with their yearend Gala Celebration. 3. The Influx of the warm weather has cleared up the sidewalks very nicely, and the snow melt has been occurring with few problems. 4. Despite the heavy snow loads on some of our facility roofs, we have had no significant water or loading problems. 5. The major challenge for the Arena Facility has been the embarrassing conditions of the parking lot. Over the past week end WLMH hosted a tournament with teams from all over southern Ontario. The teams had to walk through the mud and slush to get into the facility, tracking all of the above into the facility creating obvious issues, not to mention the players who slipped on some of the ice in the parking lot. The conditions in the parking lot continued to deteriorate with the increasing temperature. The conditions in the parking lot not only create a cleanliness Issue inside but also a safety issue, and effect people's opinion of the rest of the Municipality. The Arena is easily the busiest and highest profile facility in the Municipality. Respectfully Submitted, Reviewed by: Jeff Slater Scott Gawley, CPA, CGA Recreation Superintendent Administrator Treasurer Attachments (supporting materials, policies, by-laws, etc.) y wON $fi Q i r N 4 a a s U r m � }998ra The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent DATE: March 12 2015 SUBJECT: Sign at the lawn Bowling Club RECOMMENDATION: THAT Council approves the installation of the advertising sign as requested by the Lawn Bowling Club subject to sight line approval from the Public Works Superintendent. INTRODUCTION: Request from the Lawn Bowling Club. DISCUSSION: The Lawn Bowling Club of West Elgin has requested permission to install an advertising sign on the West side of the property. I would suggest that the sign be installed perpendicular to Graham Road to facilitate placing signs on both sides of the frame. Also that the Public Works Superintendent, or proper authority be consulted as to the location to insure that the sight lines are appropriate for the design. Respectfully Submitted, Reviewed by: Jeff Slater cott Gawley, C A, CGA Recreation Superintendent. Administrator/Treasurer Attachments (supporting materials, policies, by-laws, etc.) i t West Elgin Distribution System '3iq iii n r 3 ri Operations Report 3 " f February 2415 ! F�iNx}EJ <s J ' efct r) y.:a r$t lttff� 4 - F �y rd i t f jT,t�e -i�sry{ y r?tr ��{fLt� r l �t y ����5 �S tuE rr�t-ti sit j tt � t } S t , . park Submitted by- ........... S k �` j { Ontario Clean Water Agency � hffj S ��Ert391� f� Date: March 9 2015 .,cyi�4�lIS 41 ryi,k ._ t, g.g���r�rr�rk3 F. e T. y, ak' F. - � r +' Ct `) �tc d t: z fi ° I c P g r yq[] CLIENT CONNECTION MONTHLY CLIENT REPORT Facility Name: West Elgin Water Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY - FIRST QUARTER: JAN UARY: There were no compliance or exceedance issues reported this month. FEBUARY: There were no compliance or exceedance issues reported this month. SECTION 2: INSPECTIONS FIRST QUARTER: JAN UARY: There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOL inspections for February.The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit is scheduled for April 1St SECTION 4: PERFORMANCE ASSESSMENT REPORT see attached Round Sheets FIRST QUARTER: JAN UARY: There were no issues with water quality for January. FEBRUARY: There were no issues with water quality for February. SECTION 5: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot,thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system;Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02, 05,07,09, 12, 16, 19, 23, 26, 28, 30:West Elgin Facilities Checks and Readings 02, 09, 16, 22, 30:Weekly Autoflusher rounds in West Elgin 05, 22, 26,27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY: 04: Monthly meter readings 02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH)samples in the West Elgin distribution system 02,03,06,09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough 25: sample station WE11 (behind Library) was disassembled and broken top cap was replaced. SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST-QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: _ 22: Operator called to 216 Furnival Road for possible main break, water in customers' basement. Service shut off due to break between house and service valve. Ontario Clean Water Agency Agence Ontadenne Des Eaux March P 2015 Scott Gawley Corporation of the Municipality of West Elgin 22413 Hoskins Line Rodney,ON NOL 2CO Re:Requirement under the Safe Drinking Water Act for a Summary Report Dear Mr. Gawley; Attached is the 2014 Summary Report for the West Elgin Distribution System for January 1St to December 31St,2014. This report is completed in accordance with Schedule 22 of 0. Reg. 170/03,under the Safe Drinking Water Act. This Summary Report is to be provided to the members of the West Elgin Municipal Council. Please ensure this distribution by March 31,2015. We recently forwarded a copy of the 2014 Annual Report for the West Elgin Distribution System required under Section 11 of 0. Reg. 170/03. Section 12 of 0. Reg. 170/03, requires both the Summary Report and the Annual Report be made available for inspection by any member of the public during normal business hours,without charge. The reports should be made available for inspection at the office of the municipality,or at a location that is reasonably convenient to the users of the water system. Please feel free to contact me should you require any additional information regarding these reports. I can be reached at 519-768-9925. Sincerely, Cindy Sigurdson Process and Compliance Technician cc. Dale LeBritton,Senior Operations Manager i Ontario Clean Water Agency Agence Ontarienne Des Eaux Annual Summary Report For the West Elgin Distribution System 2014 Prepared for the Municipality of West Elgin By the Ontario Clean Water Agency Table of Contents ffm 1 Overview of System 1 Compliance with Regulations 2 Schedule 22-2 (2)(a)List the requirements of the Act,the regulations,the 1 system's approval, drinking waterworks permit,municipal drinking water licence,and any orders applicable to the system that were not met at any time during the period covered by the report Corrective Actions 3 Schedule 22-2 (2)(b) For each requirement referred to in section 2 that was 2 not met,specify the duration of the failure and the measures that were taken to correct the failure. Flow Summary Schedule 22-2(3) 1.A summary of the quantities and flow rates of the water supplied during the period covered by the report 4 2.A comparison of the summary referred to in paragraph 1 to the rated 2 capacity and flow rates approved in the system's approval,drinking water works permit or municipal drinking water licence, or if the system is receiving all of its water from another system under an agreement pursuant to subsection 5 (4),to the flow rates specified in the written agreement. APPENDIX A Distribution flows for January 1,2014 to December 31, 2014 SECTION 1: Overview This summary report for the West Elgin Distribution System is published in accordance with Schedule 22 of Ontario's Drinking Water Systems Regulation for the reporting period of January 1St to December 31St, 2014, The West Elgin DS is categorized as a Large Municipal Residential Drinking Water System. The West Elgin DS was separated from the Tri-County Drinking Water System August 31St, 2014 and was issued its own waterworks number. The West Elgin DS operated in accordance with the Municipal Drinking Water Licence 304-101(Issue 1: December 9, 2014)and Drinking Water Works Permit 304-201(Issue 1: December 9,2014). This report was prepared by The Ontario Clean Water Agency on behalf of the Municipality of West Elgin and must be supplied to the West Elgin Municipal Council by March 31, 2015. SECTION 2: Compliance The West Elgin DS was operated and maintained in such a manner that treated water supplied to the consumers serviced by the system satisfied Ontario Drinking Water Quality Standards. However,some of the regulatory requirements were not met as identified in the MOE inspection Report. The routine inspection was conducted on February 4`h, 2014 by the MOE and no Ministry of the Environment Provincial Officer's Orders were issued. There was one non-compliance with regulatory requirements identified in the inspection report. The overall inspection rating was 99.43%for the entire West Elgin Drinking Water System. The non-compliance with regulatory requirements and actions required for the West Elgin DS as appeared in the Inspection Report was: 1. The owner has been provided with as built drawings for the watermain replacement but the distribution system drawing referenced in Table 1 of Schedule A of the Drinking Water Works Permit has not been updated within 12 months of the completion of all Form 1 projects. As per condition 3.5 of Schedule B of the Drinking Water Works Permit,the document or file referenced in Column 1 of Table 1 of Schedule A of this drinking water works permit that sets out watermains shall be retained by the owner and shall be updated to include watermain additions, modifications, replacements and extensions within 12 months of the addition, modification, replacement or extension. This contravention is a non-compliance to paragraph 31 (1) (b)of the Safe Drinking Water Act,which stipulates: 31. (1)No person shall, (a)establish a new municipal drinking water system or replace or carry out an alteration to a municipal drinking water system except under the authority of and in accordance with an approval under this Part or a drinking water works permit;or (b) use or operate a municipal drinking water system that was established before or after this section comes into force except under the authority of and in accordance with an approval under this Part or municipal drinking water licence. The owner shall forward a copy of the updated document which shows all the updated changes to Stephen Dunn, Ministry of the Environment by April 30, 2014. West Elgin Distribution System Annual Summary Pagel of 2 — SECTION 3: Corrective Action The non-compliances identified in the MOE Inspection Report for the West Elgin DS was addressed by providing an updated drawing to Stephen Dunn on April 25th, 2014. This drawing was also provided for the new Drinking Water Works Permit that was issued in December. SECTION 4: Summary and Discussion of Quantity of Water Supplied In accordance with Schedule 22-2(3)find a summary and discussion of the quantity of water supplied during the reporting period. There are no rated capacities specified in the MDWL or DWWP. The West Elgin Distribution System is supplied from the Tri-County Drinking Water System. The flow is metered as it leaves the plant,the volume supplied in 2024 was 1,096,826m3. This flow is distributed to the following distribution systems: -West Elgin Distribution System -Southwest Middlesex Distribution System -Dutton Dunwich Distribution System -Newbury Distribution System -Bothwell Distribution System There are various meters within the West Elgin Distribution System to monitor flows to the Village of Rodney and rural parts of West Elgin. Attached as Appendix A,find a summary of the various flow meters throughout the distribution system. West Elgin Distribution System Annual Summary Page 2 of 2 — } 2 \ � » k \ \ q L/ \ e • o @ m Lu � . & : . w z r » f � { . 2 § \ \ k \ � k w ` / 2` ( 2 4 � § ■ . E . \ • / ? \ q \ / e £ o .. m c # r > - ■ -1 r 00 to N x ` ` ^ � � ■ < ' _ . O %\ m Ln ». N # # , § « 7 2\ q �\T 2 2 / z\ n 2\ 0 � � oc� � 6 E § c c � \ E � N \ \ �� \ ' ° 00 N \` k � ® 3 E q \ � � 5 = # \ ems\ \\ § < \ - m. � 6 E ») � � Q r 2 � ` ■ ■ ■ 2, � � Q \ o ° . $ ) a � § g� \ « in , �& � — cc 0�\ � . . . T�3 OntariO Drinking-Water Systems Regulation O. Reg. 170103 ANNUAL REPORT Drinking-Water System Number: 260094627 Drinking-Water System Name: West Elgin Distribution System Drinking-Water System Owner; Car oration of the Municipality of West Elgin Drinking-Water System Category: Large Munici al Residential Period being reported: September I"to December 313,2014 Camnlete if your Category is Larg e Municipal Com fete or all other Cate ories. Residential or SmalllVlunicinal Residential Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [X] Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [X] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: West EIgin Municipal Office Did you provide a copy of your annual 22413 Hoskins Line Rodney, ON NOL 2CO report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ ] List all Drinking-Water Systems (if any),which receive all of their drinking water from ours stem: Drinking Water System Name Drinking Water System Number n/a n/a Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ ] N/A [X] Drinking Water Systems Regulations Page 1 of 4 (PTBS 4435eo1)December 2011 raj r Ontarb Drinking-Water Systems Regulation O. Reg. 970103 Indicate how you notified system users that your annual report is available,and is free of charge. [X] Public access/notice via the web [X] Public access/notice via Government Office [ ] Public access/notice via a newspaper [X] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method Describe your Drinking-Water System As of August 29th, 2014 the West Elgin Distribution System was separated from the Tri- County Drinking Water System. The West Elgin Distribution System receives water from the Tri-County Drinking Water System. The West Elgin Distribution System services West Lorne,Rodney and rural areas of West Elgin. The distribution system contains a network of watermains along with a water tower located in Rodney. There are sample stations, hydrants, blow offs and auto flushers located throughout the municipality for monitoring the system. The West EIgin Distribution System can provide water to the Southwest Middlesex Distribution System through an interconnect at the 401 overpass.As well,the system supplies water to the Dutton Dunwich Distribution System via Pioneer Line. List all water treatment chemicals used over this reporting eriod There are no chemical used for treatment in the West Elgin Distribution System. Were any significant expenses incurred to? [X] Install required equipment [X] Repair required equipment [X] Replace required equipment Please provide a brief description and a breakdown of monetary expenses incurred Watermain maintenance and repairs($26,125) Hydrant repair($1,750) Hydrant painting and maintenance($3,000) Tower maintenance ($940) Meter replacements ($9,290) Generator($400) Battery back up at Tower($400) Pump for chambers ($600) Drinking Water Systems Regulations Page 2 of 4 (PiBS 4435e01)December 2011 (/ ntarb Drinking-Water Systems Regulation O. Reg. 170/03 Provide details on the notices submitted in accordance with subsection 18(1)of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Corrective Date Measure Action Action Date n/a n/a I n/a n/a I n/a n/a Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this rep rting peri od. Range of E.Coli Range of Total Number Or Fecal Coliform Number Range of HPC of Results Results of HPC Results Samples (min#)-(max#) (min#)-(max#) Samples (min#)-(max#) Distribution 72 0-0 0-0 1 36 10 -95 Operational testing done under Schedule 7,8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Grab Range of Results Unit of NOTE:For Samples min#)-(max# Measure continuous Free Chlorine (Distribution—Grab) 123 0.21 - 1.67 mg/L monitors use 8760 as the number of samples. Summary of additional testing and sampling carried out in accordance with the requirement of an app roval, order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of issued I I Measure n/a n/a n/a n/a I n/a Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance n/a n/a I n/a n/a I n/a Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems,small municipal residential s stems, and non-munici al ear-round residential s stems) Location Type Number of Range of Lead Results Unit of Number of Samples min# – max# Measure Exceedances Plumbing n/a n/a n/a n/a Distribution n/a n/a n/a n/a Drinking Water Systems Regulations Page 3 of 4 (PTBS 4435e01)December 2011 – r� • 3 �ntarn Drinking-Water Systems Regulation g y O. Reg. 178103 Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Date Result Unit r Exceedance Value Measure THM 2014-10-06 104 µg/l, No (NOTE: no running average until 4 samples taken List any Inorganic or Organic parameter(s)that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample n/a n/a n/a n/a Drinking Water Systems Regulations Page 4 of 4 (PIBS 4435e01)December 2011 _ r , y OF 4 uPUUq �( U r '1998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: March12, 2015 SUBJECT: BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for February, 2015 No. of Permits Issued for Month of 2015 2014 February SFD New/Additions/Reno 1 1 Units Demolitions Storage New/Additions 1 Buildings Demolitions Garages) New Car Ports Demolitions Farm New/Additions Buildings Demolitions Other New Demolitions Septic Permits 1 Renovations 1 Estimated Value for Month of February $ 236,000.00 $ 28,200.00 Permit Revenue for Month of February $ 1,825.13 $ 343.80 DISCUSSION: Inspections completed as requested and in accordance with Act. No. of Permits issued for year to date 2015 2014 SFD New/Additions 1 1 Units Demolitions Storage New/Additions 2 Buildings Demolitions Garages/ New Car Ports Demolitions Farm New/Additions Buildings Demolitions Other New/Additions Demolitions Septic Permits 1 Renovations 1 1 Estimated Value for Year $ 236,000.00 $41,200.00 Permit Revenue for Year $ 1,825.13 $786.60 DISCUSSION: Inspections completed as requested and in accordance with Act. ully Su Reviewed by: Joh ooren cott Gawley, C .A. uty Chief Building Official Administrator reasurer ab {" N i Z y � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT DATE: MARCH 12, 2015 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for February, 2015 BACKGROUND: File # Nature of Complaint Action Taken Status 313 Untidy yard, derelict vehicles Order issued OPEN 314 Garbage Order issued OPEN 315 Snow on sidewalk COMPLIANT CLOSED 316 Location of equipment Letter issued OPEN Respectfully Submitted, Reviewed by: Norma I. Bryant, Honk AMCT cott Gawle Y, CPA CGA Clerk AdministratorlTreasurer c e�a� T a` t13 C o o a s The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: March 12, 2015 SUBJECT: Wind Turbines RECOMMENDATION: THAT a by-law to regulate wind turbine noise be brought forward. INTRODUCTION: Mr. Eric Gillespie made a presentation to Council on October 9, 2014 regarding wind turbines and municipal options. He recommended that Council pass a by- law under the Municipal Act to regulate noise from wind and add a clause to our building by-law to require developers to enter into an 'insurance and decommissioning agreement with the municipality before a building permit is issued. DISCUSSION: Mr. Gillespie has provided a draft by-law which has been amended to reflect Municipality of West Elgin. He has recently advised to delete references to infra sound as there is not enough information available to measure this sound and how to defend. The noise that will be measured is required by the Ministry of Environment. The amendment to building by-law will be brought forward later. Further, a permit fee for wind turbines will be addressed as part of the building permit review. Respectfully Submitted, Reviewed by: —ko'c� �_Pzt'C4� Norma I. Bryant, HonBA,aMCT Scott Gawley, C , CGA Clerk Administrator/Treasurer Attachments Draft By-law to regulate wind turbine noise CORPORATION OF THE MUNICIPALTY OF WEST ELGIN BY-LAW NO.2015- Being a by-law to provide for the regulation of wind turbine noise within the Municipality of West Elgin WHEREAS section 9 of the Municipal Act,2001,W.O. 2001, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS subsections 11(2)and 11(3)of the Municipal Act, 200 provides that a municipality may pass by-laws respecting; in paragraph 5 of x.11(2), Economic,so td d"nd environmental well-being of the municipality; in paragraph 6 of s.11(2),�xi44%safety and well-being of persons; in paragraph 7 of x.11(2), Services and tnmgs that the municipality is authorized to provide under subsection(1); in paragraph 8 of s.11(2), Protection of persons and property; in paragraph 9 of s.11(3),Animal; in paragraph 7 of s.11(3),Structures including fences and signs; AND WHEREAS subsection 14(1)of the Municipal Act, 2009 provides that a by- law is without effect to the extent of any conflict with,(a)a provincial or federal Act or a regulation made under such and Act; or(b)an instrument of a legislative nature, including an order, licence or approval, m or issued under a provincial or federal Act or regulation; AND WHEREAS subsection 14(23)of th ni . al A 001 provides that, without restricting the generality of subse (1)of the Municipal Act, 2001, there is a conflict between a by-law un ality and an Act, regulation or instrument described in that subsecti w frustrates the purpose of the Act, regulation or instrument. AND WHEREAS section 12 , pal Act, 2001 provides that a municipality may prohi ' late with respect to public nuisances, including matters that, in the o on o it are or could become public nuisances; AND WHEREAS section 9 the Municipal Act, 2001 provides that,without limiting sections 9 and 10 o e Act, a municipality may: (a)prohibit and regulate with respect to noise,vibration,odour,.dust and outdoor illumination, including indoor lighting that can be seen outdoors;and(b)prohibit the matters described in clause(a)unless a permit is obtained from the municipality for those matters and may Impose conditions for obtaining,continuing to hold and renewing the permit, including requiring the submission of plans; AND WHEREAS in the opinion of Council of the Corporation of the Municipality of West Elgin, certain kinds of noise are or could become a public nuisance; AND WHEREAS section 444 of the Municipal Act, 2009 provides that the municipality may make an order requiring the person who contravened the by- law or who caused or permitted the contravention or the owner or occupier of the land on which the contravention occurred to discontinue the contravening activity, and any person who contravenes such an order is guilty of an offence; AND WHEREAS section 447.8 of the Municipal Act, 2009 provides that a by-law of a municipality made under this or any other Act may, (a)Adopt by reference, in whole or in part,with such changes as the council considers appropriate, any code,standard, procedure or regulation as it stands at a specific date, as it stands at the time of adoption or as amended from time to time; and (b) (b) require compliance with any code,standard, procedure or regulation so adopted; AND WHEREAS the people have a right to and should be ensured an environment free from unusual, unnecessary, or excessive sound (i.e. noise)or vibration which may degrade the quality and tranquility of their life or cause nuisance; and AND WHEREAS it is the policy of Council to reduce and control such noise or vibration; NOW THEREFORE,the Council of the Corporation of the Municipality of West Elgin enacts ad follows: 1. Interpretation In this by-law: "A-weighted Sound Pressure Level"means the Sound Pressure Level modified by application of an A weighting network. It is measured in decibels, A-weighted,and denoted"dBA"; "A-weighting"means the frequency weighting characteristic as specified in the International Electrotechnical Commission(IEC)Standard 61672,and intended to approximate the relative sensitivity of the normal human ear to different frequencies(pitches)of sound. It is denoted as"A"; "Decibel"means a dimensionless measure of nd Level or Sound Pressure Level, denoted as dB; "Equivalent Sound Level"is the value a nsta I ound level which would result in exposure to the same total A- d energy as would the specified time-varying sound, if the consta un el persisted over an equal time interval. It is denoted Lcq and is B A-weighting (dBA); other weightings including un-wei d ti a g sound can also be expressed as equivalent sound leve "Infrasonic Baromet ' s Disturbance"(IBPD) refers to Barometric Pressure Disturb es in home in the frequency range of from 0.2Hz to 201-11z. "Inhabitants"mean one more persons who reside in the Municipality of West Elgin; "Municipality"means the geographic area whose inhabitants are incorporated as the Corporation of the Municipality of West Elgin; "Noise"means unwanted sound; "Proponent"means a person who has been issued a Renewable Energy Approval for a Wind Facility; "Renewable Energy Approval or REA"means an approval authorizing the construction, installation, operation, use and retiring of a Wind Facility, issued pursuant to section 47.5 of the Environmental Protection Act, R.S.O. 1990, Chapter E.19; "Sound"is an oscillation in pressure, stress, particle displacement or particle velocity, in a medium with internal forces(e.g. elastic viscous), or the superposition of such propagated oscillations,which may or may not cause an auditory sensation; "Sound Level"means the A-weighted Sound Pressure Level; Page 2 of 5. "Sound Level limit"is the limiting value described in terms of the one hour A- weighted Equivalent Sound Level; "Sound Pressure"means the instantaneous difference between the actual pressure and the average or barometric pressure at a given location. The unit of measurement is the micro pascal(uPa); "Sound Pressure Level"means twenty times the logarithm to the base 10 of the ratio of the effective pressure(UPa)of a sound to the reference pressure of 20 uPa; "Wind Facility"means a renewable energy generation facility at which wind is used to generate electricity through the use of one or more Wind Turbines and associated infrastructure; "Wind Turbine"means(a)the structure that support an electrical generator used to convert wind energy into electricity, (b)the electrical and mechanical equipment, including electrical generators, used to convert wind energy into electricity,and(c)the base and foundation to which the structure mentioned in clause(a)is attached. 2. Regulation (a)A Proponent shall ensure that a Wind Facility for which the Proponent has been issued an REA, is operated in compl' a with the REA, specifically the Sound Level Limits stated in the RE (b)A Proponent shall submit an elect r c y of I version of the following to the Clerk of the Munici the same time as it is being submitted to an office of the lo try of Environment: (i) Acoustic Audit Repo m n, one is required by an REA issued to the Proponent f d ility; (ii) Acoustic Au ' - Emission, if one is required by an REA issued to the Pro ent f d Facility; (!!!)A record of an aint alleging an Adverse Effect due to noise caused by the op tion of a Wind Facility operated by the Proponent pursuant to an REA, if such record is required to be created and provided to an office of the Ontario Ministry of the Environment by the REA. (c)A Proponent shall provide the clerk of the Municipality with a toll-free number and email address for noise complaints at least 60 days prior to generating electricity for the first time, at the Wind Facility for which the Proponent has been issued an REA. (d) No Wind Facility shall make,cause or permit IBP,where any cyclic pressure disturbance having amplitude at any given frequency in the stated frequency range exceeds 2 milli-Pascal's RMS(0.002 Pascal RMS) for a repeatable duration of 10 seconds or more in any 40-second period: (1) Given frequency: means an identifiable repetition rate,which is continuous for the 10-second measurement, having at least 23 full cycles that exceed +l-2.828 milli-Pascal peak(=0.002 Pa RMS). The IBPD measurements shall be made with doors and windows closed. Equivalence: 0.002 Pascal RMS is equivalent to 40dBZ. (ii) Measurement Approach: micro-Barometer transducers may be used in conjunction with modern digital Oscilloscopes and Spectral Analysis equipment to perform this measurement. Some special purpose Page 3of6 _ microphones may also be used(infrasonic microphones). Standard noise measurement meters cannot generally be used to make this measurement. (iii)Source Identification: The source of IBPS can be identified a required by incorporating Cross-Correlation techniques available in modern spectral analysis equipment, in conjunction with optical or other correlation devices or remote transducers. (e)Without limiting the generality of the foregoing, no Wind Facility shall emit or cause or permit the emission of a nuisance resulting from any act listed herein,within the geographical limits of the Municipality of West Elgin, except as permitted by Section 3. {f) The Wind Facility and associated equipment shall, at all times, conform to Ministry of Environment Noise Guidelines. An analysis, prepared by a qualified acoustician, shall be presented to demonstrate compliance with these noise standards and be consistent with all Ministry of the Environment Noise Guidelines then in force. 3. Exemptions Granted by the Municipality (1)Application to the Municipality (a)Notwithstanding anything contained in by-law, any person may make application to the Municipality exemption from any of the provisions of this by-law with resp o a ource of sound and the Municipality may refuse to gran y e emp or may grant the exemption applied for or any ex of lesser effect and any exemption granted shall a a period during which it is effective and may contain d conditions as the Municipality deems pri (2) Details of Application ality The applicatio e subsection (a)shall be made in writing, in the form attach s Sc dule 1,and shall contain: (a)The name, add re and telephone number of the applicant; (b)A description of the source and location of sound in respect of which exempt5ion is sought; (c)A statement of the particular provision or provisions of this by-law from which the exemption is sought; (d)The period of time, of a duration not in excess of six months,for which the exemption is sought; (e)The reasons why the exemption should be granted; (0 A statement of the steps, if any, planned or presently being taken to bring about compliance with the by-law. (3) Breach (a)Any breach of the terms or conditions of an exemption granted by the Municipality that is caused or permitted by the applicant shall render the exemption null and void. 4. Severability If a court of competent jurisdiction should declare any section or part of a section of this by-law to be invalid,such section or part of a section shall not be construed as having persuaded or influenced Council tog pass the remainder of the by-law and it is hereby declared that the remainder of the by- law shall be valid and shall remain in force. Page 4 of 5 _ 5. Offence and Penalties (a)Every person who contravenes any provision of this by-law is guilty of an offence. (b)A person who is convicted of an offence under this by-law is liable,for each day or part of a day that the offence continues,to a minimum fine of $500 and a maximum fine of$10,000, and the total of all daily fines may exceed$100,000. (c)A person who is convicted of an offence under this by-law is also liable to pay all reasonable costs incurred by the Municipal in conjunction with obtaining the conviction of that persons. With respect to the costs of acoustical testing performed to obtain the conviction, the costs will only be considered reasonable if the acoustical testing was performed un the supervision of an engineer licenses to practice engineering in the Province of Ontario who meets the definition of Acoustical Consultant set out in the REA for the person's Wind Facility; (d)The court in which the conviction has been entered and any court of competent jurisdiction thereafter may make an order prohibiting the continuation or repetition of the offence by the person convicted,and such order shall be in addition to any other penalty imposed on the person convicted. 6. Enforcement This by-law shall be enforced by a 13y- icer of the Municipality of West Elgin in accordance with Part II I e Pr clal Offences Act, R.S.O. 1990, c.P.33. A By-law Officer may ent n I d ny reasonable time for the purpose of carrying out an inspectio whether or not this by-law is being complied with. Ent ce a ually being used as a dwelling unit shall be subject to the uirem is the Municipal Act, 2001, as amended. 7. This by-law maybe r to as the Wind Turbine Noise By-law. 8. This by-law shall come into full force and effect on the date of the final passing thereof. READ A FIRST AND SECOND TIME THIS ... DAY OF ...... .2015 READ A THIRD TIME AND FINALLY PASSED THIS ... DAY OF ....., 2015. MAYOR CLERIC Page 5 of 6 II-- � E a ,y n logs, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk Spencer Pray, Financial Assistant DATE: March 12, 2015 SUBJECT: Recycling Update RECOMMENDATION: THAT Council authorizes the purchase of 2,016-23 gallon blue boxes at the cost $5.65 per bin and freight cost of$1,100 plus applicable taxes. AND that Council authorizes a grant in the amount of$2,000 for the West Lorne Kiwanis to deliver the blue boxes to Rodney and West Lorne residences. INTRODUCTION: A new contract for garbage and recycling collection for the former Villages of Rodney and West Lorne commences on April 1st, 2015. DISCUSSION: To date the following has/will occur: • Insert in March water bill advising that a new program is coming • Insert in tax bills, newsletter providing details of program • Order blue boxes —two for Rodney residents and one for West Lorne residents (they have one now). Place coloured flyer into each blue box prior to delivery • Arrange for delivery of blue boxes to each residence • Advertisement in Chronicle and Lake Erie Beacon announcing new program West Elgin will be receiving 50% of the project cost up to $10,191 (includes 1.76% non-recoverable taxes) from Continuous Improvement Fund (CIF) for the blue boxes. The CIF has a special costing agreement for blue boxes with Gracious Living Corporation. One of the funding requirements of the CIF for blue boxes is that blue boxes must be made of 70% PCR, and that they are purchased through Gracious Living Corporation, We are currently receiving bins well below market value. The cost is $5.65 per bin and freight of$1,100 plus applicable taxes. We have contacted the West Lorne Kiwanis Club to assist us in delivering the blue boxes to current customers in West Lorne and Rodney. This will be a fundraiser for them and a cost saving for us. A quote from Progressive Waste Solutions (BFI) of$2,500 was received; the West Lorne Kiwanis will deliver for $2,000. The works out to be less than $1.66 delivery charge for each current service user. Respectfully Submitted, Reviewed by: Norma I. Bryan AMCT cott GRV ey, A, CGA Clerk Administrator/Treasurer Spencer Pray Financial Assistant Attachments CIF Project Letter of Agreement � sp 92 Caplan Avenue,Suite 511 CO 'T ly U Q US Barrie,'ON L4N On 1 M.;P RQ`,V IZ M ENT' FUND 905-936-5661 CIF Project Letter of Agreement Date: October 16,2014 Recipient: Municipality of West Elgin 22413 Hoskins Line,P.O, Box 490 Rodney;.ON NOL 2C0 Contact:. R,'! .BO,1�Qawley,CPA,CGA,Administrator/Treasurer sgawfey@westelginmet .Clf'Project No.: 857 Project Title: West Elgin Blue Box Harmonization Initiative Approved Funding: The Continuous Improvement Fund(CIF')will provide funding support to the Municipality of West Elgin towards its Blue Box harmonization initiative as proposed in their application and in accordance with the terms and conditions of this Agreement. This agreement must be signed and returned to the CIF within 20 business days of the date of issue. Please note the CIF reserves the right to withdraw funding if an executed agreement is not received. Funding percentage of Blue Box related project cost: 50% Maximum funding limit: $10,191 (includes 1.76%non-recoverable taxes) Where the project'is completed under budget,the fundingpercentage applies. Where a project's costs exceed the budget,the maximum f coding limit applies.Funding is contingent upon proof of expenditures and completion of the project terms to the satisfaction of the CIF. Funding contingencies: Blue Boxes must contain 70%PCR,and must be purchased through the CIF's co- operative purchasing agreement. Pricing and ordering instructions are posted on the CIF website,http://cif.wdo.ca/resources/containers. CIF Project Letter of Agreement Page I of 3 • A plan,complete with container distribution,promotion&education,and measuring and monitoring components,must be submitted for CIF's approval prior to project initiation. + Blue Box distribution expenses are eligible.Municipality must get three(3) competitive quotes,and the limit is$1.50/bb based on past CIF experience. Budget $.11,300 Blue Boxes $,.. 3;000 Box Distribution ' 5730 Promotion&Education Materials $20,030 CIF will cover 50% Disbursement of Funding: Upon receipt and approval of a final report Agreement: The Project shall be carried out by the Recipient in consultation with the CIF Managing Director. The Recipient shall devote a sufficient amount of staff time and other resources to carry out the Project in accordance with the timelines, budget and other parameters set out in this agreement. The,Recipient shall act in accordance with any policy established by the CIF`related to the completion ofproject grants. he;Parties recognize the importance of malting information about the Project available for pukiliq tise. The Recipient shall cooperate fully in providing information which is not of a 0ommeecially confidential nature on the Project, as requested by the CIF Managing Director,for pu%cation by the CIF on websites,at conferences and in newsletters. The Recipient shall,at their own cost,present the results and]earnings from their project at a public event organized by the CIF within 12 months of submission of their project report if so requested by the CIF Managing Director, The CIF may elect to provide financial assistance to remote municipalities. The Recipient shall recognize and state in an appropriate manner, as approved by the CIF Managing Director,the support offered by CIF, WDO and Stewardship Ontario under this Grant. Unless the Recipient has received written notice to the contrary from the CIF Managing Director, the following shall be incorporated into the reports and other documents produced by the Recipient and any sub-contractor in connection with the Project, This Project has been delivered with the assistance of the Continuous Improvement ;',;Fund, a fundfinanced by Ontario municipalities and stewards of blue box waste in !Ontario. Notwithstanding this support, the views expressed are the views of the iauthoets), and CIF, Waste Diversion Ontario and Stewardship Ontario accept no responsibility for these views. CIF Project Letter of Agreement page 2 of 3 _ s It is iinderstood and agreed that neither WDO nor Stewardship Ontario has any ownership interest in the Project and neither WDO nor Stewardship Ontario has any responsibility for or liability with respect to the operations of the Project. Wrinhiation of Agreement The CIF reserves the right to terminate this project for Iack of adherence to the specified terms and conditions of this Agreement including adherence to the timelines set out in the Application or in this Agreement(subject to any delay which may be acceptable to the CIF). In this instance, the CIF may require Recipients to return all or part of any funding received. :Recipient: Please refer to the CIF Funding web page: http://cif wdo.ca/funding-Project Implementation through to Completion, for instructions on implementing, monitoring,reporting and invoicing for your project. o.pletion of the project and submission of a final report is expected by no later than Mareh 31.,2016. CIF Project Manager Carrie Nash 519-858-2396 cateiertash@wdo.ca Signed by: Representative of the Munic' ality of West Elgin Date EMAIL SIGNED LETTER OF AGREEMENT TO: 1. Your CIF Project Manager 2, Michael J. Sirett,Director,CIF rnbirett@a wdo.ca CIF Project Letter of Agreement Page 3 of 3 �" �} qr£s '+ 1—U U .) KIWANIS NON-PROFIT HOMES OF RODNEY INC. 229 FOURTH STREET,RODNEY, ONTARIO NOL 2CO Phone(519)785-2328 Fax(519)785-1288 kiwanis24 @bellnet-ca February 19,2015 To: Municipality of West Elgin Box 490 22413 Hoskins Line Rodney, ON NOL 2CO We are going over some of the details for our Building Fire Plan and are wondering if we could have written permission to use the Rodney Recreation Centre located on 135 Queen Street in Rodney as a`safe spat' for our tenants. This is of course,only in the event of major emergency and if they have to be relocated temporally or/and until other arrangements are made for them. The Kiwanis Seniors Apartments is a 24 unit apartment building for age 65 and over consisting of 17 one bedroom apartments and 7 two bedroom apartments. Thank you ni i .dvance, 1 Kim Fleming,Project Manager and The Board of Directors of the Kiwanis Non-Profit Homes of Rodney Inc. I f ElginCo t I February 10, 2015 E To: Municipal Partners i l Re 2014 Library Usa a and Statistics Report Attached for your information is a copy of the 2014 Library Usage Report which was recently adopted by County Council, This report summarizes the usage trends at the 10 library branches in Elgin.County compared to the previous:year. f=igures include general use of materials, downloadable collections, public computers, wireless internet, interlibrary loan, reference services, and membership activities. If you have any questions or comments, please do not hesitate to contact Sandi Burgess, Elgin County Library Coordinator, Yours truly, wax�- �� i i Katherine Thompson Marketing and Communications Coordinator Enclosure i' cc Sandi Burgess, Elgin County Library Coordinator County of Efgln AtIm.lnlstrative Seryloes AGq Cu—tnhq 5L Thomas,ON N5R 5V1 Phone:819.631.1460 wmelglnoounty.ca i a 1 i JII I N O CL cu C L co Q L ° U L 16 LJ i I I I 3 i I � t17 -T n CL QY N fi m [V177 m m m d � CM > . �S v f� M0) 0—t 00 C9 W) M �, •� (D M 0 0 M M h CO �p c7 N cC7 00 00 ISM f�N N I� ', L � 6iNBiI.n01m � �7' SVC] 03 oI... r � c LO oc � aTi � � � � 'd �ey J cvQc/? DILW0) m 0) d s" Lq 32 w a N 4— CD v Q U) AIL d' (n m 0. U) q p LI ! 1011 C7 N U � Q V t y4t y = to MaO4fDd' V MOO N M V e 00,iCt KS Ih N v e o a co � A � O – U � e m co ILIx (nm3� o can V} i cl) ■ lob M # $ a$ m � k m i f ƒ 5 0 k � a . � i 2k L � 3 o § § § i 77 _ � � f k $t a0 22 kk k / r.tm k ) k k � m ,a 45 � t % 2 . 12 = M � k \ k kf . 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IL / \ / � 7 � « ~ G g o n o 77 \ § & . co co CD E M p \ E 02Sk r- 2 m $ & %qq f . M M. - � cq � ƒ I 2 m a E / 2 � � 8 - . ( 2 a 2 § 6 CL CL, k a e 2 � Co _ ¢ E e § \ E c o / � 2E7J \ � R o » ¥ . @ E k �2 2 2 § ° § k . o o O E e § % n W � _ 2 r % \ � �£ k \ � \ ■ \� 22 k� 2 ƒ ILri) � q i MUNICIPALITt •EAST FERRIS • MUNICIPALITY T FE�Ni - S Mt1NIWPAL"O ki'!r Cl.c�iJ •�G ii�CFq/�f FEB 2 6 2015 ��• 1921 .to 390 HIGHWAY 94, CORBEIL, ONTARIO POH 1K0 TEL: (705) 752-2740 FAX: (705) 752-2452 - Email: municipality(a?eastferris.ca Corbeil, Ontario February 10, 2015, Session No, 2015-057 Moved by: Pauline Rochefort Seconded by: Rick Champagne WHEREAS the Municipality of East Ferris owns and maintains a lengthy paved road network in Northern Ontario; AND WHEREAS the Municipality of East Ferris faces many financial challenges based on current and emerging municipal infrastructure deficits and needs; AND WHEREAS the Municipality of East Ferris recognizes that many factors impact pavement behavior including but not limited the following: • Changes in climatic conditions including drainage Geotechnical conditions such as bearing capacities and non-frost susceptible soils Pavement design including the properties of materials in pavement m Pavement structural design including traffic and loading capacity ® Workmanship AND WHEREAS the Municipality of East Ferris has noted that our pavement is not lasting as long as it has in the past therefore, negatively affecting our asset management plan life cycle projections; AND WHEREAS other Municipalities in the Province of Ontario are encountering similar problems; AND WHEREAS enhancing the material properties of pavement to improve the longevity of our roads is critical to creating a sustainable paved road network for municipalities; THEREFORE BE IT RESOLVED that the Municipality of East Ferris requests that the Ministry of Transportation provide answers to the municipalities in this Province as to why the asphalt on our paved roads is deteriorating at a faster rate than in the past; AND FURTHER THAT a copy of this resolution be forwarded to the Ontario Good Roads Association (OGRA); Victor Fedeli, MPP Nipissing; Hon Brad Duguid, Minister of Economic Development, Employment and Infrastructure; Hon Ted McMeekin, Minister of Municipal Affairs and Housing; Mon Jeff Leal, Minister of Agriculture, Food and Rural Affairs; and, all municipalities in the Province. Carried This is a true certffied copy of I Resolution No. 2015-057 onsed by the Council of the Municipaffty of East Ferris on the 1 qth day of February, 2015 OISCLAIMCR:This material is provided under contract as a paid service by the originating organization and does not necessarily John B. Fiar� reflect the view or positions of the Association of Municipalities CAOICferk of Ontario(AMO),its subsidiary companies,officers,directors or agents. i Legal&Legislative M.A.Services Stephephen M. Nuycke 9 shuycke@aur aurora.c ra.ca ,yowre,u,good,G4wPa,91 Town of Aurora D- ql John West Way, Box 1000 Aurora, ON L4G 6J1 February 24, 2015 DELIVERED BY E-MAIL ALL ONTARIO MUNICIPALITIES Re: Town of Aurora Council Resolution of February 10, 2015 Motion (e) Councillor Thompson; Re: Bill 62, the Protection of Public Participation Act Please be advised that this matter was considered by Council at its Council meeting held on February 10, 2015 and in this regard Council adopted the following resolution: WHEREAS the Provincial Government has recently introduced "Bill 52, Protection of Public Participation Act, 2014"; and WHEREAS Bill 52 seeks to amend the Courts of Justice Act, the Libel and Slander Act and the Statutory Powers Procedure Act in order to protect expression on matters of public interest; and WHEREAS Bill 52 is commonly referred to as Anti-SLAPP legislation and is intended to enact many of the recommendations put forward by the Anti-SLAPP Advisory Panel of 2010; and WHEREAS SLAPP litigation, an acronym for Strategic Lawsuits Against Public Participation, is a tactic which is often viewed as a means to silence, intimidate and deter people from participating in discussions on matters of public interest; and WHEREAS the Province has stated that the ability to freely participate in public discussion about matters of public interest, without fear of retribution, is fundamental to a fair and democratic society. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora express its support for Bill 52 which should help protect and encourage freedom of expression on matters of the public interest and discourage the use of the courts in ways that unduly limit that freedom; and BE IT FURTHER RESOLVED THAT the Mayor be requested to write a letter and forward this resolution to the Honourable Kathleen Wynne, Premier of Ontario, Chris Ballard, MPP for Newmarket-Aurora, and to the Association of Municipalities of Ontario(AMO); and Re:Town of Aurora Council Resolution re Bill 52,the Protection of Public Participation Act To:All Ontario Municipalities February 24, 2015 Page 2 of 2 BE IT FURTHER RESOLVED THAT the Clerk be requested to circulate this resolution to all other municipalities in Ontario to request endorsement of this resolution be sent directly to the Government of Ontario. The above is for your consideration and any attention deemed necessary. Yours sincerely, Stephen A. H. cke Town Cle The Corporation of the Town of Aurora SHllb Ontario Haman Commission ontarienne Rights Commission des droits de la personne Office of the Chief Commissioner Cabinet de la commissaire en chef 180 Dundas Street west,a Floor 980,rue Dundas ouest,90 dtage Toronto ON M7A 2R9 Toronto ON M7A 2R9 It Tel.:(416)314-4537 T61.: (416)314-4537 Ontario Fax.:(416)314-7752 T6161.:(416)394-7752 VIA Email �J February 26, 2015 Dear Colleagues, Re: Applying a human rights lens in zoning, licensing and municipal decision-making As new and returning mayors, councillors and elected officials, you play a central role in ensuring that municipal processes and decisions respect the human rights of all community members. The Ontario Human Rights Commission (OHRC) has worked for several years with governments, experts and community partners to increase human rights compliance in housing, land use and licensing. I'm writing to share some positive developments in these areas, and to point out some OHRC resources that can help you make your community more inclusive. In 2014, Toronto and Smiths Falls removed minimum separation distance (MSD) and other zoning restrictions for group homes, as part of human rights settlements with the Dream Team, a mental health consumer-survivor group. This follows similar moves by Sarnia in 2011 and Kitchener in 2012. In each case, there was no planning justification for MSDs. In fact, Toronto's own external planning expert recommended they.be removed because they contravened the Human Rights Code. Over the past few years, several other municipalities have recognized their human rights obligations by preventing or removing zoning, licensing and other barriers to housing and services (such as methadone clinics) that are needed by Code-identified groups. The Ministry of Municipal Affairs and Housing has also reinforced the requirement to meet Human Rights Code obligations in municipal work by adding human rights language to two key resources; • Section 3 of the Municipal Councillor's Guide 2014 [www.mah,gov.on.ca/AssetFactory.aspx?did-4965] now refers to Code protections • Section 4.6 of the 2014 Provincial Policy Statement under the Planning Act[www.mah.gov.on.ca/Page10679.aspx] now states that the PPS shall be implemented in a way that is consistent with the Code and the Charter of Rights and Freedoms. 1 Also in 2014, several Ontario planning schools and organizations added human rights content to courses and ongoing professional education. We continue to work with them to ensure that new graduates and practicing planners incorporate human rights principles in their work. The OHRC provides several tools to help elected officials, staff and advocates improve human rights in housing, planning, licensing and other municipal decisions. • Our municipal guides, In the zone: Housing, human rights and municipal planning [www.ohrc.on.ca/en/zone-housing-human-rights-and-municipal-planning]; and Room for everyone: human rights and rental housing licensing [www.ohrc.on.calenlroom-everyone-human-rights-and-rental-housing-licensing] identify human rights risks and best practices in zoning and licensing. • Our Neighbourhood housing tip sheet[www.ohre.on.ca/en/neighbourhood- housing-tip-sheet-fact-sheet] offers suggestions for responding to community concerns about affordable supportive and rental Dousing, including discriminatory opposition that is based on stereotypes, assumptions and misinformation about people or the impact on the neighbourhood. • Municipalities can also spread the message about human rights in housing by sharing our landlord and tenant brochures, fact sheet on fair rental housing ads, and Policy on human rights and rental housing with community members and organizations. These publications are available in both English and French on our website at www.ohrc.on.ca/en/social—areas/housing. To order printed copies, email us at commonications�?a ohrc.on.ca. Municipalities are the level of government that is closest to the daily lives of people across Ontario. The decisions you make can have an immediate impact on the human rights of your residents. I challenge you to look at your planning, bylaws and decision- making processes, and to apply a human rights lens to help your neighbourhoods and communities be supportive, welcoming places for everyone to call home. If you would like more information on human rights, municipal decision-making and housing, please contact Jacquelin Pegg at 416-326-9863 or via email at jacquelin.pegg @ohrc.on.ca. Yours truly, Barbara Hall, B.A., LL.B., Ph.D. (hon.) Chief Commissioner 2 oil :FE B Z I 4 SUMMARY REPORT RURAL ROOTS CHR STMAS MARKEI AND SHOWCASE 4 West Elgin and Dutton/Dunwich Councils and Elgin County Feb. 16,2015. "EXPO" 2015 was organized in quite a different direction from earlier years. The D/D Chamber of Commerce committee,Joy Westelaken, Angela Bobier and Yvonne Brooks felt that radical changes were necessary to optimize the mandate for the event, and .� the dollars being invested. !y 'r Rural Roots Christmas.Market and Showcase was a success. 1) There were over 500 visitors through the doors, This#does NOT include the vendors and their support staff, Other years the vendors were included in the total counts of 200-250. 2) Vendors.were very happy with the sales. The Nov 29th date brought the event closer to the Christmas shopping season, rather than the mid Oct.Timeline of previous years.The showcase folks made some good connections. 3) The parking lot was full most of the day, rather than people arriving for the early bird t R, draws, and a few dribbling in through the rest oil the day. 4) We were good stewards of the funds granted to cover the event. We received great comments on the BX93 coverage, and I arranged to have the BX93 road crew on site. We decreased the newspaper ad dollars and really pushed the Social Media coverage .,:. and it worked. 5) We hired Kate Campigotto to be in charge of the vendors.She retained the table rental s' from that sector, and we covered all the expenses. 6) The Elgin Business Women's Network purchased a round of coffee for each booth. 7) Draws were held at the end of the day, from ballets filled in during the day, winners had their prizes delivered by volunteers. r In the end, with all expenses covered we have a surplus of$1,287.50. I am not aware of any surplus funds in previous years, so we have a dilemma , with a suggested solution. We request these funds remain with the Chamber, in TRUST, so we can continue to support the Santa Clause Parade, and fund the WESS student grant, as we have in other years? We do hope you are pleased with the results of the Rural Roots Christmas Market and Showcase 2015 :M. Sincerely, :w Yv nne Brooks ` ii Ministry of Agriculture,Food Minist6re de I'Agriculture, ,, and Rural Affairs I'Alimentatlon et des Affalres � rurales I 31d Floor 31dtage L/ Ontario 1 Stone Road West 1 Stone Road West Guelph,Ontario N1G 4Y2 Guelph (Ontario) N1G 4Y2 Tel: {51 9)826-6586 T61.: 1519)826-6588 Fax: (5191826-3567 T616c.: (519) 826-3567 Agriculture Development Branch - Date: February 24, 2015 To: Clerks of County, District, Regions and other Municipalities From: Mike Cowbrough Chief Weed Inspector Subject: Weed Control Act R.S.Q. 1990 and appointment of Weed Inspectors The following requirements of municipalities exist under the Weed Control Act, R.S.4. 1990, Chapter W.S: Section 6 (1)the council of every upper-tier and single-tier municipality shall by by-law appoint one or more persons as area weed inspectors to enforce this Act in the area within the council's jurisdiction and fix their remuneration or other compensation. • Section 7 (1)the clerks of each upper-tier and single-tier municipality shall report the names of all area weed inspectors before April 1 2015. Section 8 (1)municipalities may'by by-law appoint one or more persons as municipal weed inspectors. • Section 9(1)the clerks of municipalities who have appointed municipal weed inspectors shall report the names of all municipal weed inspectors before April 1,2015. If since last year(2014) there has been no change in personnel appointed as weed inspector in your municipality, then there is no need to fill out the attached form. If there has been a new person appointed as a weed inspector,please fill out the attached form and return it to the attention of Vaughan Allan at the address below before April 1 2015. Madd Quay 1 Stone Road West 3rd Floor SW Guelph, Ontario NIG 4Y2 /2 Good Things Grow in Ontario A bonne terre,bons products Foodlond ONTOM0 2 -- i G Please forward on the following information to your appointed weed inspector: The annual Weed Inspector's Conference and Training Day will be held on April 9,2015 in Guelph at the Victoria East Golf Course. To review the program agenda go to: www.fielderopnews.com/?p=6164, . You can register for the conference by phone at 1-$77-424- = 1300 or fill out and mail in the attached registration form. Space is limited so we ask that you register by AP ril 3,2015. Nuke Cowbrough Chief Weed Inspector WEST LORNE & COMMUNITY HORTICULTURAL SOCIETY 26428 STALKER LINE WEST LORNE, ONTARIO 3 ;. NoL 2Po C February 19, 2015 To: Council of the Municipality of West Elgin Dear Council, On behalf of the West Lorne & Community Horticultural Society, I am writing to request financial assistance of$1250.00, in the form of an annual grant. This money would be used to pay for the hanging baskets we purchase from Masfrankc's Garden Centre, in Parkhill, and to help with the purchase of bedding plants, used in civic plantings in the West Lorne business district. I have enclosed our most recent financial statement, and I would also like to bring to your attention the number of volunteer hours the West Lorne society puts into the local community. In 2014, society volunteers worked 993.5 hours, putting time into civic Bower beds, decorating West Lorne's downtown street lights and educating the public. For a small society, with approximately 10 working members, we consider ourselves to be very dedicated to our community;we only wish we could do more. We appreciate all that the Municipality of West Elgin does for us, including lending us physical labour, if required, and the watering of the hanging baskets by Park and Recreation's summer students and the Roads Department employees. Enough cannot be said about the wonderful help we are given. I will conclude with the fact that Society members are proud of their community, and we hope that Council will agree that financial support is warranted. Thank you for your consideration of this matter. Sincerel - {Susan Lilley, President WLC I MUNlUPAt,17YC-V0ZSFEL-iV p�;C�lu�11 The Corporation of the Municipality of MAR 0 4 2015 Central Elgin 450 SunsetD6ve,I st Floor,St.Thomas, i vT� 519.G31.4a3fi ._�m._ .�.,, To the Mayors and Councils of Elgin County. I am sending this letter as a formal request to initiate discussions on the recent changes to cost-sharing of OPP-supplied Court Security expenses at the County Administration building. As you are aware, with the changes to the OPP billing model, the allocation method by which court security costs have previously been shared has changed. Prior to the new model, the cost of security was charged to the court directly and as a result, costs were shared according to an allocation formula representing a rolling average of incidents by municipality and were taken as a reduction of revenue attributed by the court to the each municipal partner. This was a fair and equitable way to handle this. Beginning in 2015, these court costs are now charged directly to the "Host" Municipality through their individual OPP billing. For Central Elgin, this represents a cost of just over $146,000. It is Central Elgin's position that this is an unfair and unjustifiable expense for one municipality to bear given the previous cost-sharing arrangements. I trust that if the Court resided in your municipality that you would also feel that these costs should be shared as before. We have since been notified that the offsetting grant for security costs is being sent to the Police Services Board for distribution to the partner municipalities. It would be Central Elgin's position that not only should the grant dollars be netted directly off the court security costs but then the residual court security charges would be attributed to each municipality using the same average incident formula as used previously. It certainly is not reasonable for Central Elgin to bear the full expense of court security costs as the "host" municipality but then also attribute grant revenues to municipalities who are not sharing in the burden of the grant-generating costs. ...j2 PAL ���r$Al:�4 2 i At our last County Council meeting we all agreed to request the use of the Court facilities in St Thomas. As I mentioned at the time, if we were successful, the security costs should be invoiced to the County. So I ask you, why should this be any different for Central Elgin. Central Elgin is looking for your support in reviewing and resolving this issue in a fair and equitable manner. Your CAO's have received documentation at their recent meeting showing what those shared costs would mean to your municipality if you were agreeable. We would welcome your input on this matter in a timely manner as we all move forward into budget discussions. Resped ,ully David Marr Mayor of Central Elgin. LO � k - q . - g « k 2 k C E E 0 Q k k � _ m j\ co o -L q n n w ■ k c', o r- g o o C ■ I $ $ / of $ n Ch / ■ , ! f ■ ;� « .� .} n & 00 o o © ; G 2 8 IN 9 q a �}/ c k � k @ ° ) 2 2 � cc ) " 2 � R £ o ! q o ¥ N 2 $ $ CD [« @ w � M o yCO M r I � � q § to . � r �: § � ® 2c 0 2 W § m 22 c § m u-3'( § 7 § J ® @ rZ.! m ■ f ° 2 \ k * § d � � \( � 5T,ciraisT—YufmzT EL&1 5 r�srsruFn February 22, 2015 MAR n Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2C0 Attention: West EIgin Council Re: Permission for Beach Access To Whom it May Concern: The congregation of Calvary United Church Rodney would like permission to use the western portion of the beach at Port Glasgow on Sunday,April 5,2015 to hold a sunrise service,weather permitting. We plan on holding an informal service and do not anticipate bringing any type of equipment to this event. We understand that the washroom facilities will not be available at this time. We ask that you consider our request and if there is anything that we should be made aware of,please contact either of the people noted below. Thank you, l� S Devin Pearson,Chair of the Board Brenda Szusz, Secre £ oard i TOWNSHIP OF SOUTH STORMONT PO Box 84 2 Mille Roches Road . Long Sault, ON KOC 1P0 Phone: (613) 534-8889 Fax: (613) 534-2280 Email: info @southstormont.ca February 18, 2015 To: All Municipalities in Ontario Re: Support Request The Council of the Township of South Stormont passed the following resolution on February 18, 2015. Your support of this resolution would be appreciated. Please send any resolution of support to the Prime Minister's office, with a copy to the Township of South Stormont, Resolution No. 059/2015 Moved by: Councillor Richard Waldroff Seconded by: Councillor Donna Primeau Whereas Municipal Governments Nationwide are in need of funding; And whereas the current grant programs are unequal in distribution; And whereas the current gas tax is insufficient to meet the demands placed on municipalities; And whereas Municipal Governments are limited in methods of acquiring funding; And whereas all persons pay Goods and Services Tax; And whereas funding provided on a per capita formula would be fairer; And whereas the Federal Government has the resources to collect and distribute; And whereas the population per Statistics Canada is 36,675,834; And whereas 1% Goods and Services Tax (HST/GST) raises approximately $6.5 billion annually; And whereas this represents $177.23 per man, women and child nationwide. Now therefore be it resolved that the Federal Government of Canada be encouraged to dedicate to the municipalities of Canada 1 % percent of the annual Goods and Services tax (HST/GST) collected and that these funds be dispersed among the Municipal Governments of Canada on a per capita calculation, for use on annual expenses incurred; And further be it resolved that a copy of this motion be forwarded to MP Guy Lauzon, all Ontario municipalities, AMO, OGRA, and 1 municipality in each province and territory of Canada for their endorsement and support. Yours truly, Loriann Harbers, CMO Director of Corporate Services/Cleric DISCLAIMER:This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario(AMC),its subsidiary companies, officers,directors or agents, i 0CF(CE.OFTEIEmyCI:ERK �PO,"Bokt584 stia nuna�$�atr�et 'ftddstook ON Tdophom(519)50-129:1 I March 5, 2015 y Reepak Chopra, President and CjEo Canada: Post 170.1, Riverside De., Unit 1100 Ottawa, ON KIA x:81 e:: Woodstock.Ac essibilit 'Adv`sg o mite- - Canada Pot Lmmunity Bo Tniti to ive At the regul:mrcoLincii meeting held orb, Thursday. March :$, 2.01-5 the following rosolu'tion uuas passed. "Whereas,: .Canada 'Post has proposed.a plan to end resIdentlal home-delivery In Canada and Whereas,, T.he lack:ofi h:om.a delfvery will dlsaduantage many. senJors and people with mobil try pro:blerrrs.and wi'II be compoutidor during'incllemorlt weather; G West Elgin Arena Board Regular Session February 10 2015 This regular session of the West Elgin Arena Board was called to order at 9:30 am with the following member present:Johnathan Wolf,Alphonse Willie,Ian Fleck,Joe Seman Jr and Recreation Superintendent Jeff Slater. Item#1 Disclosure of Pecuniary Interest.Non a noted. Item#2 Delegations: None were present. Item#3 Adoption of the Minutes: Moved By: Ian Fleck Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the minutes of January 14 2015 be approved as presented. CARRIED Item#4 Accounts and Financial Reports: Moved By:Joe Seman Seconded By Alphonse Willie The West Elgin Arena Board resolves that the accounts in the amount of$ 5444.13 be approved for payment. CARRIED Item#5 Business Arising from the Minutes: 1. Concession Operation: Discussion occurred regarding the operation of the Arena Concession which resulted in the passing of the following resolution: Moved By:Alphonse Willie Seconded By: Ian Fleck The West Elgin Arena Board resolves that in accordance with clause 13 of the Concession o Operators Agreement which states: "Either party to this agreement,with cause or 30(30) days written notification to the other party can terminate this agreement without penalty." That the current Concession Operators Agreement be terminated. Further that the Recreation Superintendent be authorized to prepare the correspondence necessary to terminate the Concession Operators Agreement with the current Concession Operators,That the current Concession Operators Agreement be reorganized to reflect Current operating conditions. Further that the current Concession Operators get first right of refusal for the new Agreement. Carried 2. Ice Schedule: Discussion took place regarding the ice schedule which resulted in the passing of the following resolution: -2- Moved By:Alphonse Willie Seconded By:Joe Seman The West Elgin Arena Board resolves that the new ice schedule be approved as presented and attached to this resolution.The changes in the ice schedule are required in keeping with good business practices. It makes little or no sense to have a three and one half hour break in the ice schedule Saturday afternoon.Therefore by moving the WESC and WLMH as indicated it eliminates the unnecessary break.Should either WESC or WLMH require additional ice time on Saturday the start times will be adjusted earlier as required.The remaining ice time will be marketed in early June. Further that the West Elgin Arena Board approve the policy of renting ice in consecutive hours and that leaving unrented ice within the ice schedule be avoided. CARRIED 3. West Elgin Arena Operating Hours: Discussion took place regarding operational hours which resulted in the passing of the following resolution: Moved By:Joe Seman Seconded By: Ian Fleck The West Elgin Arena Board resolves that the operating hours for the West Elgin Arena be defined as: Mondays:Closed Tuesday:8 am- 11 pm Wednesday: 8 am- 12 am(midnight) Thursday:8 am-11 pm Fridays:8 am-11 pm Saturdays:8 am- 12 am(midnight) Sundays: 8 am-11 pm • During this time ice will be available for rental Y2 hour after start times,and rentals shall cease%hour prior to closing time. • Unless previously approved there are consecutive ice rentals. CARRIED. 4. Meeting Dates: Discussion took place regarding changing the meeting dates,which resulted in the passing of the following resolution: Moved By Ian Fleck Seconded By:Alphonse Willie The West Elgin Arena Board resolves that the Recreation Superintendent be authorized to contact the WESC President and indicate that due to prior commitments the Board is unable to move the existing meeting date. CARRIED S. 2015-2016 Ice rates:The following resolution was passed regarding the upcoming season's ice rates: Prime Time Rate:Ant ice time that occurs Monday through Friday after 5 pm and all Saturday and Sunday Ice Time: 2015 rate: 141.60 plus HST= 160.00 per hour(2014 rate: 155.00) -3- Day ice Rate:Any ice time that occurs from 8 am until 5 pm Monday through Friday. 53.10 plus HST=60.00(2014 rate 55.00) Minor Sports Rate:Any ice time used and booked by wither WLMH,or WESC other than Day Ice time: 121.14 plus hst= 137.00 (2014 rate 132.00) CARRIED. 6. Meeting Room Rental Rate:Discussion took place regarding the cost of using the meeting room.The consensus of the Arena Board was to allow WESC and WLMH to utilize the room when the ice is in and that there be no fee. Both associations need to understand that the current meeting room is not Accessible,and if that becomes an issue the meeting room will no longer be available for their use. 7. Skate Sharpening Rate: Discussion took place regarding increasing the Skate Sharpening fees.The consensus of the Board was leave them the same. Item 6 Correspondence:None presented. Item 7 New Business: 1. Review Ice Agreement:The review of the ice agreement was tabled to a future meeting. 2. Ice Rate increase: Please refer to item 5(5) 3. Wednesday Night Men's Hockey: Despite getting off to a rough start the Men's Hockey league on Wednesday nights is operating smoothly with little or no issue. Item 8 Adjournment: Moved by Ian Fleck Seconded By:Alphonse Willie The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 11:30 am and reconvene on March 10 2015 at 9:30 am or at the call of the chair. CARRIED West Elgin Recreation Committee Regular Session February 17 2015. This regular session of the West Elgin Recreation Committee was called to order at 7:00 pm with the following members present: Doug Staddon, Ken Neil,Jennifer Blanchard,Johnathan Wolf,and Recreation Superintendent Jeff Slater. Member Johnathan Wolf accepted the responsibility of acting Chairperson for this session as Chairperson James Husband was absent. Item#1 Delegations: No delegations were present. Item#2 Adoption of the Minutes: Moved By: Ken Neil Seconded: By: Doug Staddon The Municipality of West Elgin Recreation Committee resolves that the minutes of January 20 2015 be approved as presented. CARRIED Item#3 Business Arising From the Minutes 1. Fickle Ball.Discussion took place regarding the Pickle Ball demonstration.The Recreation Superintendent is to look into getting a night for this demonstration.The consensus of the committee was that there is value in the concept of carry over sports. 2. Cactus Cattle Cowboys: Discussion took place regarding the merit of installing the sand ring as requested by the CCC Committee.The consensus of the committee was that there is merit for such construction,and the ring could possibly lead to more use of the park.Member Ken Neil did suggest that the CCC Committee and or Council make sure that the ring is big enough to accommodate future events,as it would be a shame to not be able to host an event if the ring was slightly too small. 3. Blue Flag:The Recreation Superintendent reported that Council had appointed an adhoc committee for the Beach and acquisition of the Blue Flag Designation.The Superintendent further reported that the initial application was denied as we had not completed enough of the criteria. 4. West Elgin Road Race: Member James Husband was absent.Members Ken Neil and Doug Staddon indicated that James was still trying to develop a web site for the Road Race.The Recreation Superintendent will inquire at the office to see if it can be incorporated to the Municipal site. Item#4 Correspondence:There was no correspondence presented. Item##5 New Business: 1. Bicycle Rodeo: Member Ken Neil presented a concept, proposal to have the Recreation Committee partner with the optimist club to host a safety day type of event at the West Lorne Fire Hall and the Health center.The proposal included the typical Bicycle Rodeo with Fire and EMS participating.The proposal also included closing Main Street from Graham to Argyle Street and using parts of the street for the event.The Recreation Supe3rintendet will speak to Council regarding closing of the street. -2- Item#6Adjournment: Moved By:Jennifer Blanchard Seconded By: Doug Staddon The Municipality of West Elgin Recreation Committee resolves that this session of the West Elgin Recreation Committee hereby adjourn at this hour of 8:15 pm and reconvene March 17 2015 at 7 pm at the Rodney Recreation Center or at the call of the Chair. CARIED.