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March 10, 2015 County Council Agenda PackageInorp El gin v( } 1 1 1 m ORDERS OF THE DAY FOR TUESDAY, MARCH 10, 2015— 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — February 10, 2015 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. 9:15 a.m. 9:30 a.m. Jarmo Jalava, Director of Ecosystem Recovery, Carolinian Canada Coalition with a PowerPoint presentation. (attached) Melanie Rowley, Youth Engagement Project Coordinator, YWCA St. Thomas -Elgin with a presentation titled "What Does it Cost to Live in St. Thomas & Elgin County ". (attached) James Todd, President, United Way Elgin -St. Thomas with a presentation regarding a special fundraising campaign. (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL BE PROVIDED NOTICE: Deputy Warden for March Deputy Warden for April March 24, 2015 November 27, 2015 1 Councillor McWilliam Councillor Marr County Council Meeting — 9:00 a.m. 2015 Warden's Banquet — Vienna Community Centre DRAFT COUNTY COUNCIL MINUTES Tuesday, February 10, 2015 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Martyn Seconded by Councillor Currie THAT the minutes of the meeting held on January 27, 2015 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Southwest Economic Alliance (SWEA) Presentation Mr. Grace, Chair of the SWEA Board of Directors provided Council with an update on the organization's direction and asked Council to remain involved. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the presentation titled "Southwest Economic Alliance Presentation" from the Chair of the SWEA Board of Directors be received and filed. - Carried. Elgin St. Thomas EMS Annual Report — 2014 Mr. Pancino, Operations Manager for Elgin St. Thomas EMS presented the organization's annual report to Council. The report included an overview of emergency call volumes by station, response times and plans for 2015. Moved by Councillor Wolfe Seconded by Councillor Currie THAT the PowerPoint titled "Elgin St. Thomas EMS Annual Report — 2014" from the Operations Manager for Elgin St. Thomas EMS, dated February 10, 2015, be received and filed. - Carried. Phragmites Australis North America's Most Invasive Species Mr. Collins, Chair of the St. Thomas Phragmites Control Committee presented a PowerPoint on the invasive species Phragmites australis explaining how it spreads, how it can be eradicated and recommending that the County become involved. Moved by Councillor Marr Seconded by Councillor Mennill THAT the Corporation of the County of Elgin support the St. Thomas Phragmites Control Committee's letter to provincial Ministers requesting that they immediately petition The Pest Management Regulatory Agency to permit the use of United States EPA documented research used for product certification; and, THAT these Ministries act upon this request in an expeditious fashion in order to prevent further damage and financial loss directly attributed to Phragmites australis; and, 2 County Council 2 February 10, 2015 THAT Citation #1, requesting the immediate petition of the Federal Government to remove The Pest Management Regulatory Agency from Health Canada and transfer its operation to The Department of Agriculture and Agri -Food be removed from the letter; and, THAT the presentation titled "Phragmites australis North America's Most Invasive Species" from the Chair of the St. Thomas Phragmites Control Committee be received and filed and circulated to local municipalities for consideration. - Carried. Council recessed at 10:34 a.m. and reconvened at 10:45 a.m. CAS Youth Internship — Elgin County Library The Manager of Programming and Community Development presented a PowerPoint updating Council on the activities of the CAS Youth Internship program and highlighted some of the innovative technology projects being undertaken at each library branch across the County. Moved by Councillor Jones Seconded by Councillor McWilliam THAT the PowerPoint titled "CAS Youth Internship — Elgin County Library" from the Manager of Programming and Community Development be received and filed. - Carried. Moved by Councillor McWilliam Seconded by Councillor Mennill THAT we do now move into Committee Of The Whole. - Carried. REPORTS 2014 Library Usage and Statistics Report — Library Coordinator The coordinator presented the report summarizing the usage trends at the 10 library branches in Elgin County. Figures included general use of materials, downloadable collections, public computers, wireless internet, interlibrary loan, reference services, and membership activities. Moved by Councillor Martyn Seconded by Councillor Marr THAT the report titled "2014 Library Usage and Statistics Report" from the Library Coordinator dated January 26, 2015 be received and filed; and, THAT a copy of this report be submitted to all municipalities in the County of Elgin. - Carried. Enabling Accessibility Fund Grant for Library Assistive Technology — Accessibility Coordinator The coordinator presented the report informing Council that the County has received a Federal grant in the amount of $10,169 to be used to purchase assistive technology and accessible materials for the library. Moved by Councillor Mennill Seconded by Councillor Marr THAT the Warden and Chief Administrative Officer enter into a funding agreement with the Government of Canada in the amount of $10,169 under the Enabling Accessibility Fund; and, 3 County Council 3 February 10, 2015 THAT the Warden on behalf of Council issue a letter of appreciation to the Federal Minister of Human Resources and Skills Development Canada and Member of Parliament Mr. Joe Preston. - Carried. Employee Benefits Renewal 2015 — Director of Human Resources The director presented the report informing Council that the County has successfully negotiated a renewal of the non -union staff benefits contract. Moved by Councillor Wolfe Seconded by Councillor McWilliam THAT County Council approve the negotiated renewal rate adjustments with Manulife Financial for the County of Elgin, effective March 1, 2015. - Carried. Quarterly Information Report - Contract Awards October 1, 2014 to December 31, 2014 — Purchasinq Coordinator The coordinator presented the report outlining all contracts awarded that exceed $15,000 from October to December 2014. Moved by Councillor Currie Seconded by Councillor Jones THAT the report titled "Quarterly Information Report - Contract Awards, October 1, 2014 to December 31, 2014" from the Purchasing Coordinator dated January 21, 2015 be received and filed. - Carried. Homes - Enhanced Behavioural Supports Ontario (BSO) - One -Time Funding — Director of Homes and Seniors Services The director presented the report informing Council that Elgin County has received one -time funding from the Southwest Local Health Integration Network for the enhancement of equipment and programs relating to behavioural support in the Homes. Moved by Councillor Wiehle Seconded by Councillor Martyn THAT Council accept the Enhanced Behavioural Supports One -Time Funding from the Southwest Local Health Integration Network; and, THAT Council send a letter to the Southwest Local Health Integration Network in appreciation of the Enhanced BSO One -Time Funding. - Carried. Homes - Elgin Adult Day Program - Stroke Day Additional Transportation Funding — Director of Homes and Seniors Services The director presented the report informing Council that funding was received from the Southwest Local Health Integration Network to subsidize transportation to Stroke Day programming at Terrace Lodge. Moved by Councillor Mennill Seconded by Councillor Currie THAT Council accept the additional funding for transportation for the Stroke Day Program at Terrace Lodge; and, 4 County Council 4 February 10, 2015 THAT a letter be forwarded to the Southwest Local Health Integration Network in appreciation of the additional funding for the Stroke Day Program at Terrace Lodge. - Carried. Homes - Lab Service Contract — Director of Homes and Seniors Services The director presented the report recommending that Council approve a contract with Life Labs for the collection and transportation of specimens for the purposes of diagnostic testing. Moved by Councillor Jones Seconded by Councillor Currie THAT Council authorize staff to sign a 3 year contract effective January 1, 2015 through December 31, 2017 with Life Labs. - Carried. Preliminary 2014 Year -End Financials — Director of Financial Services The director presented the report outlining Elgin County's preliminary 2014 year -end financials. Revenue for the year is $60.5 million and expenses are $59.6 million for a net improvement to the County's financials of $0.9 million. This provides favourable performance of $2.4 million Moved by Councillor Marr Seconded by Councillor McWilliam THAT the $2.4 million of preliminary 2014 operating year -end budget performance be applied to the 2015 budget to offset tax increases by 0.9 %. - Carried. CORRESPONDENCE Items for Consideration E. Anne Hiscock, Manager — Green Lane Landfill, Solid Waste Management Services Toronto requesting Elgin County representation on the Green Lane Landfill Public Liaison Committee (PLC). 2. a) Randy R. Hope, Mayor, Municipality of Chatham -Kent, seeking support for the Provincial Government to analyze the Proposal for Enhancing Pollinator Health and Reducing the Use of Neonicotinoid Pesticides in Ontario from an environmental and economic perspective. b) Ontario Beekeepers' Association with response to Mayor Randy Hope's Briefing Note. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor McWilliam Seconded by Councillor Marr THAT the Corporation of the County of Elgin request that the Township of Southwold bring forward a citizen -at -large nominee to represent Elgin County on the Green Lane Landfill Public Liaison Committee. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Marr Seconded by Councillor Mennill THAT the Minister of Agriculture, Food and Rural Affairs be encouraged to meet with all relevant stakeholders to discuss potential solutions to support the viability of commercial beekeeping in Ontario. - Carried. 5 County Council 5 February 10, 2015 Moved by Councillor Jones Seconded by Councillor Currie THAT Correspondence Items #1 — #2(a) & (b) be received and filed. - Carried. Items for Information (Consent Agenda) Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs, thanking Jeff Yurek, MPP, Elgin- Middlesex- London for his comments regarding the Ontario Municipal Partnership Fund (OMPF) reductions. Hon. James Moore, Minister of Industry, responding to Elgin County Council's resolution requesting the reinstatement of the mandatory Census long -form questionnaire. Moved by Councillor Mennill Seconded by Councillor Marr THAT Correspondence Items #1 — 2 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members — None. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Wolfe THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section Municipal Act Section 240.2 (d); two items: labour relations or employee negotiations — Arbitration Discussions and Outcome; & Collective Agreement with Canadian Union of Public Appointees (CUPE) for Library Employees. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT we do now rise and report. - Carried. Council recessed at 12:06 p.m. and reconvened at 12:11 p.m. Moved by Councillor Wolfe Seconded by Councillor Currie THAT the confidential report titled "Arbitration Discussions and Outcome" from the Director of Human Resources dated January 28, 2015 be received and filed. - Carried. Moved by Councillor Wiehle Seconded by Councillor Jones THAT County Council approve the confidential report titled "Labour Relations Matters — Seeking Approval for Renewal Collective Agreement with Canadian Union of Public Employees (Library Employees)" from the Director of Human Resources dated February 5, 2015, and the recommendations contained therein; and 6 County Council 6 February 10, 2015 THAT the necessary by -law be prepared. - Carried. REPORTS (continued) 2015 Budget — Director of Financial Services The director presented the proposed 2015 budget. Moved by Councillor Mennill Seconded by Councillor Marr THAT the 2015 proposed budget, which includes the operating budget, the capital budget and grants, be approved; and, THAT the necessary by -law be prepared. - Carried Unanimously. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jones Seconded by Councillor Martyn THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Wiehle Seconded by Councillor Jones THAT By -Law No. 15 -05 "Being a By -Law to Provide for the Adoption of the 2015 Budget of The Corporation of the County of Elgin and to Establish the 2015 Tax Ratios, and to Establish the 2015 Tax Rates for the County Constituent Municipalities" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Currie Seconded by Councillor Wolfe THAT By -Law No. 15 -06 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the February 10, 2015 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Marr THAT we do now adjourn at 12:27 p.m. and meet again on March 10, 2015 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 7 - Carried. Paul Ens, Warden. ELG" 1aEWTAGE 1T. 1 Jarmo Jalava, Director of Ecosystem Recovery Carolinian Canada Coalition Elgin County March 10, 2015 8 Overview The Cdiolinian Life Zone C rolinian Canada Coalition 111 Lit 1 \ ' y .§ rre stria| rE Iles 10 u¥« Austral -ower Austral Gil ms ;6 _rAuA4 M !rop ir a_4 e m Austral mew r 1jn CAROLINIAN CANAI Co:ALITlo? • Swamp Ros ©Allen Woo' Ea - ' ear Cactus © Allen Wood ,, _ To protect and restore natural heritage in the Carolinian Life Zone for healthy, sustainable landscapes through stewardship, cooperation and research EstaIi hed:1984 • rill A.M. All■ AMIL Represents government & private sectors 13 a.A_ROLINIAN _ANAL Co:ALITlo? Public Local science Good Ideas 14 Private Provincial' Federal International Stakeholders Broad Implementation ,F CAROLINIAN LIFE ZONE: Conservation Plans Carolinian Lie Zone Conservation Dian Study ATOM CAP NACP Pr liminary 4P Big ietur Carolinian Core Natura! Area Other 5ii= €r t fdtrl Potential Habitat Corridor Other Feature =4-sWlarrada South Rail Corridor Municipal unary= ydroly Ausable River - Kettle Point to M ocomm PTO VGA 'TN Ri ES Moo Sydenh River Southern Nor lk :SOMA Pain LAIR Wetlands ce 4St. Clair !ti Coastal \ Ronde€ O Erie Coast stern Erie !land Skunk's Misery 15 o W 0 IBM Idle 17 --Mcodcod. Topais Rondeau _ Erie Coast Conse rvation Action Plan (CAP`, WOO Fletcher, P.A SCllS �, Jalav3, D. 1roinian Cannada Coalition Carolinian � d the Rondeau — Erie Coast CAP ©evelopmer an 2013 rr'Ontario Assistance for this project was provided by the Government and Environment Environnerr Canada Canada t Risk Habitat Stewardship Program for Species At St. Clair Coastal Conservation Action Plan (CAP) SYdenham River Conservation Action plea Jalava, D. Koscinski, M. Fletcher, P. A Carolinian Canada Coalition the Lake St, Clair Crustal CAP Dk.clopr 2013 'Ontario assistance for tats pro;act was provided Dy x+• Gov*, and Environrneni Env €r, Canada Cana Habitat Stewardship Prom tot Specie 16 ' roparead by Dacia Koscinski, Sarah Hod 9kiss. Ja Carolinian C r Canada Coalition ° Jalava •Ydenham $ River CAP Development Te 2 014 Ontario Pro wood Dy tiro Gov ono 4 8411,!ar,c Envir©nnmcyit Canada Eny,ronnernont NabKet Stsivarde p Program For Sperap a�Rbt Chatham -Kent Natural Heritage Imp1et11entation Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eyecut e Summary Jennifer Lawrence and Associates Inc. April 17, 2014 17 t 18 Ontario Nature T_,:ame-s Talbot Land Trust Carolinian Canada Coalition Elgin Stewardship Council Otter Valley Field Naturalists St. Thomas Field Naturalists Club West Elgin Naturalists Club Ontario Ministry of Natural Resources Environment Canada Catfish Creek CA Long Point Region C.A. Va -1 A 19 Elgin County Greenwav Natural Heritage Features Priorities Eva( s ted Wetlands sir) Nature t and tentrt`ic lnt st Buffers si -- Auatic Features. _@ Hem __`~ • Terrestrial Features lrnportantfProtected Lands ti-atial Cover "CV Na) Priorities for Conse Bien and Restoration 20 Red hewed oodpec ° Aloodliffe Green 1- agon © Mary Gartshore landing's TtnIe Butternut 0 Paul Robertson e ei ta ion The Elgin Greenway Conservation Action Plan was finalized in 2012 One objective from Elgin Greenway CAP is: Undertake natural heritage inventory in order to update and fill gaps in relation to Species at Risk, significant habitats, invasive species and other important natural heritage features 22 Natural Heritage Mentor e to c ate in t- xo ect to on n cop 0 Elgin Natural Heritage Inven o y Participant Guide Re ources for iaen - -= _oo& for _ - _ species - €_� t information to co==ect here to - � myou Information on how to ae scie ce proarams mas biz the- me at caroliniancanada.ca 23 0 0 24 Landowners 20+ landowners signed up to have their properties inventoried by Carolinian Canada staff and volunteers 25 Elgin r O 2 MOM L f -y`� j- .(43K- :AN -, I! t + -'t Y ,„ .A. ., .41, ,e 29 !gin County website ior sir - = ire The Lake Erie Beacon Elgin County Economic Development Newslette 3 Th -' • I - — Carolinian Canada Help Track Elgin County's Amazing Biodiversityi Join Carolinian Canada Cnalit; -< and its many local partners in a three - year Natural Heritage Inventory for Elgin County starting in spring 2014. As a vol- unteer "citizen scien- tist" you can collect and record observa- tions of plants, ani- mals and ecological communities through- out Elgin County HerF }-%M- ry Novice or expert, all can par ticipate and contribute to this important initia- tive! Training workshops will offer op- portunities to gain the skills you need to identify species and collect accurate and reliable data. Together we will develop a current database of the county's rich natural heritage. This infor- mation will support wise planning deci- sions for a healthy and sustainable futu for species, ecosys- 1 Continued On Page 11 Over 1,000 people ceached at 16 outreach event during 201'' -1 5 fiscal yea 3 Secure funding «complete project by 201' .ontin ===== io build _)rr ze partne si Work with County and CA' to integrate with p anned EIc NI-" Stud Continue outreach educatior ner L Pr( - Stewardship} �. mo site_, 34 Partners Ontario Nature • Catfhr Creek CA, Kettle Creek CA, Long Point Reaion CA, Lower Thames CA inac-. • E gin St vardship Council • Many lan F - Fir^ le : C voiuntee : "unders: Ontario Environment Environnement Canada Canada 33 L 1 VI lphk NG WAG T. 14HrOMA =} L Status of Women Co edition feminine u Canada Canada WI ]AT DOES IT COST TO LI rE IN ST. ELGIN COUNTY culatinE ung Wage --r community. 34 ,f 1 it\AAW \ \ \ \ \ \ \ \ 1k \ \\ \ 41MA it "111 \ \„ \�� I ��p��l��l� �p��piiiil�� m�� (�ilii�Niap�l IiiuilNia i yip �� 1\111V�NiN� � H��1� °I ■ II��W ; ��iN��ha��1,1i�� .NhN��o� \�� 1��11111 ��'i1011�1� ��1�I��U� lil !Nt p'ul��, �11i�1�� uuiil�li�iu i 0A 111 II�INlllli \I� j P �V 11191 Nlh \ 1�IIIIIII, Mp'� h' @la @1NI1111 10 11 �� II �1 1 11pU111111N1IIN11 q�1\ 1� .i \\\i1 � up)\l\1I�1�1�11�u11.2 I �101� !1 o11�� "�, N� NlNlllll I��ull \1111�11 N�IN'''�1 ��I��111111 vvvyyV`4, 111 �I �� II�11�11111111N111111�' ��NII1'1� 1111II� uII��IJI@ dNll6�� N� ��,�� `� L~��illl�Ali ? 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The valuable input from the living wage task group played a fundamental role in developing this report. We are grateful to the many individuals and organizations who have contributed their time, talent and passion to this project. We are especially grateful for the support and guidance from Deirdre Pike, Renee Wetselaar and Kaylie Tiessen. ING WAGE TASK FORCE Janet Baker, Elgin St. Thomas Public Health Kellie Coelho, YWCA St. Thomas -Elgin Suzanne Ferguson, Primerica Financial Services Elizabeth Gough, Ontario Early Years Centre Petrusia Hontar, Researcher Lizz Ketchabaw, St. Thomas -Elgin Ontario Works Jan Maguire, Employment Services Elgin & Fanshaw Alicia Malcolm, Central Community Health Centre Tara McCaulley, Small Business Enterprise Centre Rachel Pender, HCR Personnel Solutions Inc. Lindsay Rice, YWCA St. Thomas -Elgin Melanie Rowley, YWCA St. Thomas -Elgin Kathy Willoughby, Royal LePage Triland Real Erin Woolley, Bridges out of Poverty TERNAL ADVISORS ames G. Frederick, CPA CA - Partner, Graham Scott En hartered Professional Accountants Deirdre Pike - Senior Social Planner, Social Planning and Research Council of Hamilton and Renaissance Consulting Kaylie Tiessen, MDE, B.Com. Hon - Economist, Canad Centre for Policy Alternatives Renee Wetselaar - Senior Social Planner, Social Planning and Research Council of Hamilton an Renaissance Consulting This report has been developed to support the work of community stakeholders including Bridges out of Poverty, the Living Wage Task Group and other individuals and /or organizations who are working towards achieving economic security for our communit . Pathways to Prosperity: Community Planning for Women nomic Security in Elgin St. Thomas is graciously funded by Status of Women Condition feminine Canada Canada 35 f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f f. <r DUC li 11 1 11 lw Wages & The W YY 1 at s a Living Wa 111111111111 yeas 11111111111111 11111111111111111111111111111 m VING WAGE CALCULATION: MOVING FORWARD AS A COMMUNITY i III' IIII' "� Organizations IIIrv�d I lw � CI �� 1 pp 1 11I I , Il 1 l il 1 '1 l l Hullo �II I II I IIpII �II I IIIulI II IIIIIIIII IIII ,I III I I l Iii�111Nll 61(1!01, 1)0 111'11111111,11111111'11111111,11111'11111111,111111(11' 1(11' 1111,! :1�11(, 1 1111 ..1.11H11111,!1 1, !°011'! 1111111i, 1'I1, 111111111111' 1I�1' 11111111 ,H 11I� ii�11I1111111I1111111I11hi ! V11I11hi ! V' i11hi Vhi Vhi Vhi ! Vhi Vhi V' i11hi ! VI'11V� nces Betwee S OF THE ployers 11111 [1111111 1111111111111111111111111111 Q pl,p�pl 111111111111111 g Wag irnumin V'I ALC s� N JuNui " "u " oo" " " " u u " oo" "" " " " "u u " " " " " 11 I l ll l I I I l l I I I I I Il l I I I I I II llpoi WAGE INCLU he Living Wage? 9 A Scenario 10 VII ®D ®D ®I 11111 ®11 111111 ®1 11111 ®illlll 11illlll ®illlll IYilllll 11illlll ®illlll ®illlll IYilllll ®illlll 11illlll ®illlll IYilllll 11illlll ®illlll ®illlll IYilllll ®illlll 11illlll ®illlll IYilllll 11illlll ®illlll ®illlll IYilllll ®illlll 11illlll ®illlll I 11111 ®D 1�� m�T�T�T�f �T�T�T�T�T�T�T�T�T�T�T�%L uuuumuuuumm11 (Pa 000001 01000010 0100010 000001 01000010 01000010 0000110 01000010 01000010 01000010 0100010 000001 01000010 01000010 0000110 01000010 01000010 01000010 0100010 000001 01000010 01000010 0000110 01000010 01000010 01000010 0100010 000001 01000010 01000010 000001 000 M°°°°°°°MM°11ilgli 01i11„1 01i11„1 01i11„1 01i11„1 • 111111111111111111111 1 ,1 ,1 ,11 11,1 I,1 I1,1 I,1 I,1 I,11 I1,1 I,1 I,1I1 I,1 I,1 I,1 I1,1 I,1 I1,1 I,1 I,1 I,11 I1,1 I,1 Il•l I�� cy Amount ors 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 LCULATI '' C The Cost of Livin', 'IIII p UFO Available Jobs th 11111111111 1111 m" 111111111111111111111111111111 li 1111"zezilizizizizizizzilizzimizizizizizizizizizizizilizzimizizizizizizizizizizizilizzimizizizizizizizizizizizilizzimiz18 unity 8 11uHour 8 Cost of Heati't 18 �uu 1100 1I I11I II1I II1I I1I I11I II1I II1I II 1ry� 11ry� 11ry�11ry�11ry�11ry�11ry�1ry ry111ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry�1ry ry111ry�11ry�11ry�11ry�11ry�11ry�11ry�11ry��IryIIryrII� II Amo nt o 1st Sub N INTRODUCTION Lead by the YWCA St. Thomas -Elgi and funded by Status of Women Cana- da, Pathways to Prosperity is a local community initiative that brings to- gether stakeholders for community planning. Its mission is to promote economic well -being for women in El- gin-St. Thomas through advocacy awareness and coordination. Through community consultations, sur- veys and research, Pathways to Pros- perity identified several local trends that echoed what was happening on a national level: a growing number of families are having to make difficult choices when faced with a rising cost of living. For many low income earners, these choices, including whether to buy clothing or heat the house, feed the children or pay the rent, were leading to increasing debt, growing anxiety and often long term health challenges. Fam- ilies facing financial stress are not only less able to pay for basic necessities, but have fewer resources to support the healthy development of their chil- dren or to participate fully in communi- ty life. The living wage for St. Thomas & Elgi County has been calculated to b $16.47. In an effort to bring awareness an • a • - vocacy around the issue of low wages, Pathways to Prosperity chose to cham- pion a Living Wage calculation for St. Thomas & Elgin County. It is the hope of Pathways to Prosperity that this cal- culation will increase awareness about the cost of living in St. Thomas & Elgin County and will help our community better understand how a living wage and sufficient community supports can benefit the local economy while lifting people out of poverty. LOW WAGES & THE WORKING POOR: Employment generally, and specifically full -time employment, is com- monly recognized as the first line of defense in protecting people from falling into poverty. However, this is not necessarily the case for those making minimum wage. The median household before tax income shows that there are many families in St. Thomas -Elgin living below a living wage. In St. Thomas - Elgin, 30% of the population are earning under $20,000, only marginally above the low- income cut off'. In St. Thomas 44% and in Elgin County 39% of households are earning below $50,000 before tax. Between 2000 and 2005 the working poor as a percentage of the working -age population increased 15% across Canada and 24% in Ontario". The increasing number of people who are both employed and living in poverty are often called the "working poor ". The realities of low wages is also important to note when considering that the number of households in St. Thomas & Elgin receiving social assistance has doubled in the last ten years These recipients are encouraged to find a job to lift them out of poverty, but are often faced with a different reality. In 2010, the provincial government required a review of social assistance to develop a detailed road map "to ensure the labour market offers effec- tive pathways out of poverty'." The review found that of the people who exited Ontario Works within one year, 57% subsequently returned dur- ing the period of 2003 - 2009'. This is due, in part, to the nature of the labour market and the prevalence of temporary, part -time low -wage jobs. As a result, social assistance recipients that find employment do not al- ways escape poverty and are forced to cycle through periods of receiv- ing and not receiving social assistance". With these facts in mind, it is clear that a deeper conversation around what it really costs to live in St. Thomas & Elgin County is needed. 18% 16% Median ...Household Income, ....2011 4% 2% 0% QO qq qq Pc‘ qq qq c f Pc‘ qq qq Pc‘ qq h qQ q .p • qQ qQ • qQ qQ qQ bQ qQ ° c ° a a ° o o \ \ o \0 \4' 00 Qo QO 00 00 QO 00 00 00 Q Q QO 0 \1 St. Thomas 111111111111 Elgin without St. Thomas 1 The Social Assistance Review Advisory Committee (2010). "Recommendations for a review of an Ontario income security review." Ministry of Community and Social Ser- vices. Retrieved from http: / /www.mcss.gov.on.ca/ documents /en /mcss /publications /social /sarac 2Oreport /SARAC i 2oReport i 20- i 20P1NAL.pdf 37 Calculating a Living Wage St. Thomas Elgin 4 5 38 BENEFITS OF THE LIVING WAGE There is now a large body of research which documents the positive economic and social effects of paying a Living Wage" t=or Cormmt ties Having more living wage employers within a community has been shown to benefit the broader economy and strengthen eco- nomic development initiatives. A 2009 Goldman Sachs report confirms that increasing the income of people with lower wages has a proportionately larger stimulating effect on the economy than increasing the income of those on high incomes. Low earn- ers tend to spend more of their increased income than those on much higher incomes, because those on low- incomes have more essential spending needs to be met by any income increases. Higher income populations deliver only 3 -5 cents increased spend- ing per additional dollar of wealth'. As well, a 2008 study by economists at the Federal Reserve Bank of Chicago, which exam- ined 23 years of household spending data, found that an increase in the minimum wage leads households with a minimum wage worker to significantly increase their spending over the next year: for every dollar increase in the minimum wage, families with minimum -wage workers tend to increase spending by more than $800 per quarter'. A living wage also benefits communities by ": • Increasing spending power of individuals which stimulates local economy • Increasing civic engagement • Improving overall health of the community as a whole III""' uis III' yer There are many obvious benefits to workers who receive a living wage, especially when it boosts working poor people and their families out of poverty. But what does living wage mean for employers? • Reducing Absenteeism • Reducing staff turn -over • Decreasing costs associated with recruitment and training of staff • Improving employee morale, productivity and loyalty. • Improving profile in community (i.e. brand recognition, consumer loyalty, etc.) Employers looking for research and reports on evidence based outcomes are encouraged to visit www.livingwagecanada.ca. OP:oirn III'l ui s lll'; oyees: A living wage helps households reduce financial stress and also provides individuals with a better chance to improve their health and enrich child development outcomes These outcomes also enhance the overall wellbeing of a community. A living wage benefits employees by" v: • Reducing the risk of poverty • Improving their overall standard of living and quality of life • Improving their overall health • Increasing their ability to seek skills advancement opportunities and other education or training 39 Calculating a Living Wage St. Thomas Elgin 6 USING THE LIVING WAGE CALCULATION: MOVING FORWARD AS A COMMUNITY Achieving a living wage for low wage earners could help reduce health inequities, ensure the healthy development of chil- dren and allow individuals to fully participate in their work, family life and communities. There have been several communi- ties that have adopted or made advancements towards adopting a living wage. These communities have embarked on their journey towards advocacy and implementation by engaging various stakeholders within local government, as well as com- munity stakeholders including small businesses and corporations. See examples below" ": Non - Profit Organizations • Recruit community champions to help raise awareness and inspire collective action • Advocate for policy shifts that focus on improving (or maintaining) government benefits and soc subsidies, etc.) • Encourage workplaces to apply innovative practices such as flexible work hours, to help employ of costs associated with childcare: i.e. before and after school childcare Municipalities • Adopt a local living wage policy and encourage businesses in the community to adopt a living Build awareness within communities and businesses around the implementation of a living wage • Facilitate a living wage employer recognition program to encourage more workplaces to pay a living Small Businesses, Corporations and Unions • Adopt and enforce a living wage policy • Champion a living wage within the business community • Advocate for improved government benefits and social supp • Provide employees annual benefits (e.g. Non -OH IP health b 7 Calculating a Living Wage St. Thomas Elgin 40 THE CALCULATION: As mentioned previously, many communities across t e country ave • een participating in iving wage ca cu ations an adopting related policies. Many leaders identified the value of deve oping a National Living Wage Framework which in- cludes a consistent living wage definition, a calculation methodology and strategy for recognizing corporate and communi- ty leadership who commit to pass a living wage policy" ". Pathways to Prosperity utilized the framework developed by the Canadian Centre for Policy Alternatives (CCPA) which has become the standard across Canada. In addition to reducing the resources required to determine the calculation, this framework allows our local estimate to be meaningfully compared to other communities and increases the credibility and consistency in approaches to policy makers. Pathways to Prosperity has also benefited from the shared experiences of other communities who have been utilizing their local living wage calcu- rs. The calculation o the Living Wage was conducted based on a amily basket o expenses approach. In our case the house- hold composition includes a family of four: two parents with two children aged three and seven. The methodology of the calculation was based on the Vancouver calculation package which followed methodology established by the Canadian Centre for Policy Alternatives. The calculator is in the form of an excel spreadsheet that requests information about the family type (sex and age for all individuals in a fami y), the number of hours that each adult works, and the family expenses. Based on the information en- tered, the calculator provides information on the total cost of living and the living wage employment income to meet the cost of living, accounting for all taxes and benefits that the family incur. Under the leadership and guidance of Pathways to Prosperity's Living Wage Task Group, a group of fourteen individuals representing the public and private sector worked over four months to determine the costs that were entered into the calculation. The group took great efforts to ensure the wage represented the community, as such, local data was used when possible from various sources including Canadian Mortgage and Housing Corporation, Elgin St. Thomas Public Health, local venues and so forth. In the cases that local data could not be obtained, values were adapted from the Market Basket Meas- ure, and the Survey of Household Spending. The decisions made throughout the calculation process were also informed by initial research through surveys and community consultations as well as through focus groups of residents with lived expe- rience. Pathways to Prosperity recognizes and appreciates the hard work that went into determining the costs related to 41 i Calculating a Living Wage St. Thomas Elgin 8 1111111111111111111111111111111111111111111111 el ligtillii•Rr,"""""""""""""""""""""' 0000000000000000001111 lla vwJ IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII WHAT DOES THE LIVING WAGE INCLUDE? In calculating the living wage for St. Thomas & Elgin, the cost of living was derived using the costs associated with basic needs but also included other items critical to ensure a reasonable quality of life. The specific costs used to calculate the living wage for St. Thomas & Elgin include: • Food • Shelter • Transportation • Social Inclusion(vacations, outings, telephone, internet, school fees, recreation) • Other (bank fees, personal care, reading & entertainment, education, miscellaneous) • Clothing and Footwear • Childcare • Health • Adult Education • Contingency plan ied t is Nod Inc odod iii ui° u ° o III iiuo iiu ng Wage? The budget prepared in order to calculate the living wage for St. Thomas & Elgin provides a representative idea of the costs associated with maintaining a healthy standard of living. However, the expenses listed do not account for many of the common expenses that may be incurred by many household budgets in St. Thomas. With these exclusions, it is fair to say that the living wage is still a very basic approximation and would still be a challenging income for most residents to sustain their households on. The items not included in the living wage calculation are listed below: • Debt payments (e.g. student or other loans) • Savings that can support longterm goals (e.g. down payment for a house, RESP, RRSP) • Home ownership • Discretionary meals (e.g. takeout meals) or special dietary requirements (e.g. Diabetic, Kosher or Halal diets, Gluten or al- lergen free ingredients) • Difficulty securing or receiving child support payments • Costs that might relate to a disability that is not covered by an insurance plan • Pets • Social outings with friends outside a monthly dinner and movie • Personal lifestyle behaviours (smoking or alcohol budget) • Cable, satellite, upgraded Internet 9 Calculating a Living Wage St. Thomas Elgin 42 The calculation was conducted based on a family basket of expenses approach. In our case the household composition in- cludes a family of four: two parents with two children aged three and seven. The family does not own their home, but rather rents a three bedroom dwelling, they also require full day child care for one child and after school care for the other. When applicable, the social determinants of health are considered in the allocation of expenses specifically this is a factor in deter- mining the funds for healthcare, education and shelter. FAMILY EXPENSES The Family Expenses were calculated based on the guidelines from other CCPA living wage communities. """"' IIIo III iIIIIIIIIII IIII Food Clothing and Footwear Shelter Utilities Transportation 111111I1II IIIIIIII llllllllll iIIIII "I °1� Rent Hydro Water Telephone Internet Insurance Transit Taxi Vehicle Other III II III "Cost $9,996 $1,788 $12,048 $2,400 $480 $900 $540 $240 $480 $960 $7,029 $480 Childcare $12,865 Education (Adult) Two courses $794 Healthcare (Not covered by OHIP) Benefits $3,000 Disability $480 Social Inclusion Children's school fees $720 Family vacation $1,200 Monthly outings $900 Gifts $300 Recreation, reading and entertainment $1,002 Other Bank Fees $120 Laundry /personal care $888 Other $900 Contingency Amount $2,440 'nun' 1111111 4Salculating a Living Wage St. Thomas Elgin 1 0 Family Expenses Social Inclusion Other 7% poi 1 Healthcare and Life Insurance brio Clothing and Footwear 3% Contingency amount 4% Education (adults) 1 Rio aai N ii Weil 0010 i I II IIIIIII I a I I w II ��us �a VIII 4141001101100°11411001011!11 t01 'tot Tio ..$1 ' II a�cenniaw roan e �M V.. ... 1 rmru 1 1 Calculating a Living Wage SL Thomas Elgin 44 he cost for shelter, which includes rent and utilities, is the largest expense for the family with almost one third of heir income designated to this area. There are limited housing options appropriate for families in St. Thomas and Elgin County (with one male child & one female child, our scenario required a three bedroom apartment). There is a limited supply of three bedroom apartments in the community: the availability rate has been 0% for the past 3 years, nd overall vacancy rates were 2.1% in 2013. The demand for subsidised housing in St. Thomas has also been on the rise. When apartment rental units are not available other options include older homes which lead to increased costs or utilities due to less efficient systems. In St. Thomas in 2005, 81.9% of rentals were rented by families with a household income below $60,000. x "° Furthermore, 40% of families with a household income below $60,000 are renters. Based on the Primary Rental Market Statistics report from the Canadian Mortgage and Housing Corporation (CMHC), between 2012 and 2013 there has been a rental rate increase in three bedroom units of 18.5 %, from $847 to 1,004 in average rental rates. It should also be mentioned that the vacancy rate for rentals with 3+ bedrooms has been 0 or negligible for more than 2 years. 4Salculating a Living Wage St. Thomas Elgin 1 2 1111111111111111 ransportation After the basic needs of food and shelter are paid for, transportation is the largest cost and poses barriers in St. Thomas and especially Elgin County. There is a transit system available in St. Thomas with 5 routes, however the fre- quency of the buses are limited and the hours are restrictive. There are no Sunday buses and service ends at 6pm daily making it unavailable for individuals employed in shift work. Individuals living outside of St. Thomas have no ccess to public transportation. Due to these factors, a fuel efficient reliable vehicle was included in the calculation. Ty, a of Ex, ense Car Payments Insurance Gasoline Tires Oil Changes Service and Repairs Licence Plate Registration Drivers Licence Renewal Booster Seats Car seat Total Cost $12,999 $140 $170 $500 $35 $300 $98 $8o $30 $180 Rate of ,x• ense 5 years at 4% interest Monthly Monthly Every 5 years Twice a year Yearly Yearly Every two years Every 5 years Every 5 years Yearly Cost $2,870 $1,680 $2,040 $100 $70 $300 $98 $40 $6 $36 The iving wage working group selected a 2009 Chevrolet Malibu that would be financed over 5 years at 4% and paid ($113 99) biweekly resulting in an interest cost of $1,348 over the 5 years. nsurance costs are $140 a month, or $1,680 annually based on an estimate. Gasoline for the year was calculated to be $175 a month (14oL), or $2,460 annually based on the fuel efficiency of the 2009 Malibu this amount of gas translates to 1,820 km of mixed usage driving and 2.5 tanks of gas. This would allow for (most 6okm of travel per day through an owned vehicle, allowing one adult to commute to work. Oil cha ges and repairs were estimated at $370 a year, driver's licence fees were allocated at $8o over two years and licence plate renewals at $98 a year. There is also an additional cost of winter tires, a car seat and booster seat esti- mated over the 5 years that they will be used. The total cost for the maintenance and operation of a vehicle is $65o for the year. There are many free parking options in St. Thomas and so there was no amount allocated to this ex- pense. F r the second mode of transportation it was agreed that a bus would be used for the winter months and a bicycle would be used for the summer months. The expenses for the second transportation mode was estimated at $80 month y, based on a $65 adult bus pass and $15 worth of bus tickets for the children. An additional $8o a month was added for the cost of hiring a taxi cab. With the average cost to travel across St. Thomas being $20 one way this allo- cated amount would allow for two round trip rides. Careful attention was paid during the calculation to the fact that this scenario may not fit all families in our communi- ties especially those living in more rural parts of Elgin - a group that comprises 51% of the population. For those living on the further ends of Elgin County, both adults may need to commute up to over 50km one way per day for work since public and /or active transportation are not realistic options. The calculation of transportation costs could herefore be highe MMI11111111111ffiffill, • nsportation: Annual expense $8,889, 14% of total expenses 13 Calculating a Living Wage St. Thomas Elgin 46 Childcare It was recognized that childcare, specifically full time childcare, is a significant expense for a family. This cost alone is often the deciding factor for one parent to stay home as opposed to returning to the paid workforce. Although this is a reality for families, the calculation group worked to get a value that would be reflective for families with 2 working adults. The option that was selected included one child in after school care, summer camps, PD days and other holi- day care and the three year old in full time day care. The child care rate was based on a weighted average of the 5 largest accredited childcares in the community; the accredited childcare was used in order to qualify for a subsidy. Full Time Daycare 7 7 3 ; u After school care - 10 months m -Inth Summe camp 8 weeks ` assumes 2 weeks of vacation A PD day camps for 13 days March break camp Total 7 11. •14 1.0 1 X111@ II @ININII i II I� I.G lu h ! vv 1 11.. 11111�1111�� 1 159" 11 1 3 1 H � }f 4 4f, r(; t 4(” .,4(4. t1.4 (, t (, f.� (, t.. ,(, t , (, t , (; t (, t , rfi t., (, t • (t • ,iL • (, • t .,i (; t RIP pagers many oo 11111111111'1'1'1'111111'1'11 0 111 000 The medical insurance was c a' p gs, dental care, out of country travel, an 1 „II II,�„III,a„ I, as the median pIa ov 011 ° 1P1 11111111111111AI 11111 III III 111111111111.111111111111111 1.111E11114 .1111110000uul uul !flu !Ho -0(0""licornipri Ni Vuim m iu u101 i um 1111111 1.111111 1 M 1 vincially through Sill' paramed cal, prqiiii 111.11.11110 1000 lull 01 �m��u'ull 1111 iukl u lu insI °I ... uRMu p uu pg �IIII So ill' Illl a u nice' ' �otaJJ 40 a ell Ili uu uul VVI�' I lluuuuluu0 111111111 1 loon r pp it IIIII 000 1 'ay for rovide 00 0000000000 1111 00 e w APKii P. WI I 111111 II011IVIII 11000000 01111111101010101111 1111 1111111111111 11 11111111 11 III 1 1111111 11111111111111 11111 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 111111111111111111111111111111111 of what is covered t oug ”' preparation for imp III any face of losing th N I w h 1 o Illl y if employment itt III VIII HImul lr do aII 1 C, f l , 1t % 4�alculating a Living Wage St. Thomas Elgin 14 15 48 e of er category consi • ers reoccurring expenses t at • o not a into t e previou divided into subsections including: personal care and laundry, bank fees, and other. Personal Care and Laundry his category covers a wide range of items, from toiletries and haircuts to laundry soap and services alue of $890 annually was taken from the Survey of Household Spending from the second quintile. ank Fees here are a wide range of bank fees that are unique to every bank. A fee of $10 was utilized to account for he occasional usage of fee based banking services (ATM). This value does not set aside funds for a financial dvisor. Ofher he final component of the other categ ork related activities etc. The calculat VIII IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII III iiim"- Cont'ngency Amount From time to time unexpected costs arise for families. Without money set aside, families are required to take from the mont budget which can lead to increased financial stress and fewer resources to participate in community life. r some o er spen . ing Inc u • mg! ems i e • ona ions, 8 per week (not including the 2 weeks on vacation) for To take is into account, the calculation includes a contingency amount of 4% of total expenses; roughly two weeks f f I y income. There are no other all MI Ilpppw� saving considered in the family expenses. Contingency: Annual expense $2,440, 4% of total expenses c Pare u. a pans Ty �y p 111111 �I m who is employe i Canada over the age o 18, with few except ons, must contri , .L... the Cana I „I (; 01 II and Employment 1 surance. S nce o i - ed ernment • ro ra for a tota of $7 6 ■ $2,833 1,208 e eral T P ovine + is ... 4galculating a Living Wage St. Thomas Elgin 16 \\II\ 40( �1 ‘\, \AA\ 1 I1 1111111 f��V��V�ffflt11 tr+',;;;',11 f1111j�rrrr ?tr11�11111�� Household employment Income plus UCCB Household Income minus Tax after Credit Income after Tax minus CPP and El contributions plus Child Tax Benefit Income after Tax and Benefit Living Wage WOO °9I III L II '111 II 11 IUII iiil 1 000000000 00000000000 00000 000000 0100000000000000 000000000M0 00000000000000000 000000000000000000000000000000000000000000 000000 000 000000 000 00' 1 7 Calculating a Living Wage SL Thomas Elgin 50 $64,231 $1,200 $65,431 $3,623 $61,807 $4,040 $2,424 $63,427 $16.47 CALCULATION CONSIDERATIONS Throughout the calculation process there was a need to make some difficult decisions on fund allocation. In some in- stances, variance in the cost of items are well known, but in order to get a number that represents a baseline, the more moderate option was selected. Some areas of particular discussion included: The Cost of Living in a Rural Community There are some expenses in rural communities that will increase because of availability, specifically available houses for rent, increased costs for gas (explored below), and access to recreation options. In this calculation we selected numbers that demonstrated a scenario for a family not facing these challenges. Available Jobs that offer Full Time Hours It a growing reality that many available jobs are part -time or are limited by contracts. This calculation does not make considerations for individuals who have multiple jobs resulting in, at minimum, increased transportation and childcare costs. Cost of Heating in Older Homes Many available rental options for a family of 4 in St. Thomas and Elgin County are older homes, while these homes provide adequate space for families; they often have poor insulation, and inefficient modes of heating. It is not uncommon for electric or oil heat to be the available options. These two forms of heating would drive up the utility costs in the winter months. In some instances families will not heat their homes to forego the expense. Amount of Gas Usage Similar to other bedroom communities that require the majority to travel to work, there are limited jobs avail- able in St. Thomas and Elgin County. The value used for monthly fuel expenses pose strong restrictions to individuals who have a longer commute to work and therefore less available for family errands. The values represented in the table below are the av- erage travel distance; there are some individuals who travel more than 70 km one way to their place of em- ployment. It should also be mentioned that for the smaller rural communities it is expected that errands would be performed when the families are in the larger centres, and there is the potential for less commuting to extra - curricular activities since they can be closer to home. 7af �r rrr West Elgin Bayham St. Thomas 0r0 nN "fldua �� '1 nn Uf 00)." IIIID��/III JI II 1,605 1,890 14,115 NM�to)IIII)IV1 ),1 Ill 0Off) pi!! lll IMO l� 'ii��y{y��i0a0�� N IIII lOIIII Cfl�luq ). III 1,640 km 1,360 km 920 km 126 km 406 km 846 km Cost Savings The calculation for the living wage in St. Thomas and Elgin was compiled to account for the basic expenses of a family of four engaged in the community. Often throughout the calculation process it was tempting to de- crease allocations, justifying the cuts with notions that the family in the scenario may be able to make savings through other means (i.e. coupons, relationships etc.). This living wage value is not meant to represent families that are cutting corners and making sacrifices, this number is meant to demonstrate what it would take to en- sure the families in our community don't need to live with the burden of falling short of their budget. 5�alculating a Living Wage St. Thomas Elgin 1 8 ONCLUSIO aving completed or St. Th HI 1 ving has been hat happens next is up to stakeh 11111 mom edll for II social and economic well -being of frie II ing basic nee s - it's also about enabling peop IRK ollionommuso IN I it own lives and define their t building stronger, healthier, - • e noflo s and als to consid d neighbours. "...a Living Wa it society and giving them o nity and opportunity in the just les to ace. It's ging economic prosp • fo Pathways to Prosperity Com x Stapleton, J., Murphy, B. & Xi City of St. Thomas. (2014). Works. St Thomas, Ontario Lankin, F. & Sheikh, M. (2012). ' ommission for th ttp:/ www.mcss.gov. L nkin, F. & Sheikh, M, 2012 ttp:// livingwagecanada .ca /index.php /ab ut -livi ing Wage Canada. (2013) Canadian Living Wage wing Wage Canada. (2013). Canadian Living Wage Fra http: / /livingwagecanada.ca • s/7213/8269/9483/Living_W Goldman Sachs 2009. Aaronson et al. ving Wage C ving Wage Canad Living Wage Canad . Income Security Action roup o he u 2013). LIVING WAGE SERIES: A can to acti II:' rio. Retrieved fr l/publicati V://www.livingwagecanada.caL les/3813 ving Wage Canada. (2013) Canadia t. Thomas and Elgin County Study sness, 2009). w.policyalternatives.ca /publications /monitor /it -pays pay livi 1 9 Calculating a Living Wage SL Thomas Elgin 52 LIVING WAGE IIA A S II m:M II IN A living wage calculation is more than just about deciding what an employer should pay an employee. It's a tool our entire community can use to focus our resources and work towards building a more prosperous communit for ever one. Report prepared by: Petrusia Hontar, Researcher and Erin Woolley, Communications Consultant YWCA Pathways to Prosperity, 2014 Funding provided by Status of Women Canada For more infurmstion, please contact the YV /Ci St. Thomas -Elgin 519-631-9800 iingSia ge.stthomas.rom Status of Women C000lllon t4minine Canada Carada N .T DOES IT COST TO LI' T IN ST. TROP & ELGIN COUNT' Calculating a Living age for our mmmuni +•r Working Full Time & Still Poor? It doesn't add up. In our community, a growing number of families are having to make difficult choices when faced with a rising cost of living. For many low income earners, these choices, including whether to buy clothing or heat the house, feed the children or pay the rent, lead to increasing debt, growing anxiety and often long term health challenges. Families facing financial stress are not only less able to pay for basic necessities, but they often have fewer resources to support the healthy development of their children or to participate fully in community life. In an effort to bring awareness and advocacy around the issue of low wages and in particular their impact on women, Pathways to Prosperity chose to champion a Living Wage calculation for St. Thomas & Elgin County. We hope this calculation will increase awareness about the cost of living in St. Thomas & Elgin County and help our community better understand how a living wage and sufficient community supports can benefit the local economy while lifting people out of poverty. THE LIVII11u vAGE FOR ST. THOMAS & ELGIN COUNTY IS $16.47 PER HOUR 53 I;. 1.1,uuuuulllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllluuu y111111111111111111111,, • 11((f 411111111111111, �� / /nl U a,,, HA ING WAG Liv ng Wanzflects what earners n �0 o br ng home based on the actual costs of living in pecific community. The living wage gets families ut of severe financial tress by lifting them out of verty a r vidin a basic level of economi curity Benefits of the Living Wage There is now a large body of researc positive economic and social effects of III „,,,,,m1H11IIIII111111111 LIVING WAGE. : abies working families to have suffic me to cov r reasonable costs "' i,nomotes so V Sion'" 1001111 pports V.. lop For Communities': • Increasing spending power of individua s w local economy • Increasing civic engagement • Im.rovina overall health of the communit as inch s it looll000loomotoolumo NN :m qI ill 've, reaso j� ate qq ml 111 , I II II sig s nifcant an w gin l� l " c mmun t su pp ort is a vehicle for promot n the benefit 1 socia program such as childcare" b .de v ism -ove • Decreasing costs associated • Improving employee moral • Improving profile in comm and loyalty recognitioi or mp oyees : Reducing the risk of poverty Improving their overall standard of living and quali Improving their overall health Increasing their ability to seek skills advancemen opportunities and other education or training DIFFERENCES BETWEEN MINIMUM WAGE AND LIV NG WAGE: ;; llllll(li 111101 01101110110117 111 I011N101 r00 a l00 11 00i000i 1111111 l0i111111' a 1hi11i0 010p l i' 0101 011 Ilp r,qi Ill g10,1l III 011000 11111 11 m '1111011 X1 1C ��'� 6 N i V' NlNllull 1010010001 uI 1: NI I u1iu1 uu 10010010 full 010 0iIY III IiIIIli (IIIIIIIIII II �I�IIIII,I 1'� I�I,I,I N °II TI IIIG�III� ,,, 110oV0 oil 01101111 10010 0uiY010 011101 ¶01 dlIli Doe 0 � � 1 ��I��I�II�III� �11�� l'Ill Y Ill 0h @11 MNuur 1. Ail ill 1111 ST. THO Voluntary alll IIIIII (III III II 11 I III III 1111111 Allllllllillallllllllli IIIRmtI Local y deriv Reflective of Provides I II IIIIII .111111 I II is of wing "andard of I ving Living wage communities can attract families kP "wa bl • Shelt r • T ansport ocial Inclusion(vacations out ngs, to epho internet, school fees, recreation) th k fees personal care, read'n; tainment, education, miscellane • o ng and Footwear • Childcare • I- lealth ontingency Ian 191 IIP 111 V111 111 I II I ving wage c y Alt rnatives (C d based on a f pl II ICI with t �IP °III, 1 III IUIIIII VIII m i EAK Other 3% Transportation 14% Social Inclusion 7% 1111111111 M))))) Shelter 26% • Sa (e.g. d • Home • Pets Person sal me an th ve oped by t e calculation h Id com si HAT IS NOT INCLUDED IN 11111111 IIIIIIIIIIIIIIIIVING WAGE? Child care (before subsidy) 20% 55 i Clothing and Footwear 3% Contingency amount 4% Education (adults) 1% Food 16% Healthcare and Life Insurance 6% 1111111 II I III Using the Living Wage Calc • Moving Fo : r As A Com it w a few examp es f h w represent t. sectors in th r ommu i • calculati t m ke ch n ON PROFIT ORGANIZATIONS: ecruit community champions to h awareness and inspire co lective ac Advoca e for po icy as th maintain ng) overnment .e its (childcare, subsidies, e c 0,.., r e w rkp aces to app y innovat Ili s ex ble work hours, to he p employ nimize the 'mpact of costs associated wi ild r i efor and of er school child NICIPALITIES: a local living icy nd ncourage sses in the c mmunity to do t a living war ness w th n communities an 0� the imp ementation of a living cilitlat a ruing wage emp oyer reco ni io ti enc ra mo work ces to pay a livi SM LL BUS 1ESSES, CORPORATIONS • Ad pt nd enforce a Irving wage po icy • Ch mp on a Iiv ng wa•e within the busin • A vo ate for improv c a supports de emp oye s a nual b be fits, subsidies for r tc) LIVING WAGE BOUT PATHWAYS TO PROSP ead y the YWCA St homas -E gin and jnded by Status of Wom n Canada, Pathways Prosperity is a local c mmun ty initiative that b ings togeth r stakeh Iders for community pl n ing Its mission is t promote economic w II eing for w me in E g•n -St Th mas thr ugh awa eness and coordinati n. ea re a • ou e oca livin - calculation for St. T omas & Elgin County i www livingwagestthomas.c FOOTNOTES: !' ' http: / /livingwagecana• ' Living Wage Canada. (.il(�liiui'i iuni1l �m l gg Ih uelph & We ling on Ta GE SERIES: A call (,Iltp /www.Ivin wagec 10 00 11,1 000 • �IIIII February 13, 2015 To His Worship Warden Paul Ens, and members of Council: We here at Elgin -St. Thomas United Way provide funding to 16 local agencies, running 26 programs across Elgin County. Our funding comes from a wide variety of sources, including industry, personal donations, school board donations, and donations from the agencies we support. In 2013, our agencies served more than 23,000 people in Elgin County. In 2015 we are considering a special fundraising campaign that will occur after the traditional campaign to make up the gap we expect to have at the end of the main campaign. We are also embarking on a community consultation process to inform the United Way board deliberations about ways to improve our capacity to raise funds. We would like to appear as a deputation before council on March 10th to speak with members about the nature of the special campaign and to describe the situation that leads us to a community consultation process. Rationale • The community has always supported the needs of the most vulnerable population in Elgin and has supported our social service agencies generously • This United Way has faced many pressures and we are at a critical point • The status quo of $500,000 campaigns is not enough to support the real need in the community, and agencies can't continue to work with less and less to serve growing demands • Our cost of operations has been trimmed by 30% for 2015 and is as low as we can get it • As a result the only direction for us is to find better ways to raise funds either through a revitalized United Way with higher revenues or through a redesigned United Way in cooperation with another United Way The Special Campaign • Duration strictly limited to two (2) months beginning Thursday March 5 and ending Monday May 4th • Target is to attract 100 donors at $1000 each for a total of $100,000 and to secure pledges of volunteer time of 100 donors of 10 hours per person. The Consultations Process In addition to the special Campaign, we also have to examine other alternatives for operations that will allow us to increase our capacity that include the following: • Beginning talks with United Way of London - Middlesex to investigate all forms of cooperation that could lead to efficiencies • Hosting a facilitated town hall meeting with past, current and potential future stakeholders • Reporting results to the entire community at a special public meeting on Monday May 4 CaII to Action • We are asking for individual councillors to consider making a leadership donation and to participate in the upcoming town hall meeting to be held Wednesday March 24. Sincerely yours, James Todd, President United Way Elgin -St. Thomas 57 REPORTS OF COUNCIL AND STAFF March 10, 2015 Staff Reports — (ATTACHED) Accessibility Coordinator — Accessibility Training for Volunteers Accessibility Coordinator — HR Policy 4.80 — Staff Performance Appraisal Policy Update Director of Human Resources — 2015 Non -Union Compensation Director of Community and Cultural Services — Makerspace Agreement for Library Branches Director of Community and Cultural Services — 2015 Tour of Roads, Libraries and Homes General Manager of Economic Development — Southwest Economic Alliance: Membership Renewal Marketing and Communications Coordinator— 2015 EDCO Awards Director of Engineering Services — Ontario Community Infrastructure Fund - Application Based Component Partnership Agreement (OCIF) Deputy Director of Engineering Services — Award of Tenders — Cold In -Place Recycling with Expanded Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Asphalt Crack Sealing, Fibreglass Reinforced Chip Seal Deputy Director of Engineering Services — No Parking By -Law Amendment — Imperial Road at Lyons Line Director of Homes and Seniors Services — Homes — West Elgin Community Health Centre (WECHC) Meals on Wheels (MOW) Contract — 2015 -2016 Director of Homes and Seniors Services — Homes — Long -Term Care (LTC) Case Mix Index (CMI) Results for 2015 -16 Funding Director of Homes and Seniors Services — Homes — Long -Term Care Service Accountability (L -SAA)- 2013 -2016 — Schedule D Director of Homes and Seniors Services — Homes — Long -Term Care Home Service Accountability Agreement (L -SAA) — Schedule E Director of Financial Services — 2015 Elgin St. Thomas Public Health Budget Director of Financial Services — Elgin Federation of Agriculture (EFA) Tax Ratio Letter Director of Financial Services — January Budget Performance Director of Financial Services — Expense and Convention Reports HR Policy 58 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator DATE: February 19, 2015 SUBJECT: Accessibility Training for Volunteers INTRODUCTION: Under the Integrated Accessibility Standards Regulation (Ont. Reg. 191/11), organizations are required to ensure that volunteers receive accessibility training. DISCUSSION: The regulation specifies that training be provided to all employees, volunteers, contractors and third parties acting on behalf of the County in relation to: the regulations and the Ontario Human Rights Code as it relates to people with disabilities. The attached document will be provided to volunteers to ensure compliance with the regulations. In addition, volunteers will be provided with a copy of the County's Accessibility Policy. Homes volunteers will receive the accessibility information through existing training that is delivered by the Manager of Program and Therapy Services. CONCLUSION: Volunteers will receive training from the County on the accessibility regulations and the Ontario Human Rights Code through the attached training manual. RECOMMENDATION: THAT the report titled "Accessibility Training for Volunteers" be received and filed for information. All of which is Respectfully Submitted Jennifer Cowan Accessibility Coordinator Rob Bryce Director of Human Resources 59 Approved for Submission Mark G. McDonald Chief Administrative Officer Access i i V eer Training The County of Elgin is committed to creating and maintaining an accessible and inclusive community for all residents. To do this, we must recognize and acknowledge the diverse needs of our residents, including the needs of people with disabilities. In 2008, the Accessible Customer Service Standard (Ontario Regulation 429/07) was enacted into law. On July 1, 2011, the Integrated Accessibility Standards Regulation (Ontario Regulation 191/11) under the Accessibility for Ontarians with Disabilities Act, 2005, was enacted into law. Each regulation requires the County to train all of its employees, volunteers, and third party contractors on the Regulation and the Ontario Human Rights Code, as it relates to people with disabilities. Accessi h e Cust ir ice Service Animals Service animals are allowed in all parts of County owned or operated facilities in areas that are open to the public. If an animal is excluded by law (such as exotic pets), the County is not required to allow the animal entrance into its facilities. A service animal is categorized by the following: (a) if it is readily apparent that the animal is used by the person for reasons relating to his or her disability; or (b) if the person provides a letter from a physician or nurse confirming that the person requires the animal for reasons relating to the disability Support Persons The County welcomes individuals to be accompanied by a support person to County programs and services. The County will waive admission fees for the support person, where applicable. The individual needs to make this known to County staff or volunteers; otherwise admission fee will be charged. Service Disruption If a County service is temporarily disrupted, it is the County's responsibility to provide notice to the public. Notice of disruption must include the following information: the reason for the disruption, how long it is expected to be unavailable and if there is a way to provide an alternative service. This information should be posted in a conspicuous area within the facility and on the County's website. 60 Genera Requirements Establishment of Policies, Procedures and Best Practices County Council approved the Corporate Accessibility Policy. The policy provides direction and guidance to staff on how the County will comply with the standards and the various requirements. It can be found in the Human Resource Policy Manual. Accessibility Plans The County's multi -year accessibility plan provides a high -level overview of the actions staff will undertake to meet all of the County's compliance obligations. It can also be found on the County's website. Procuring or Acquiring Accessible Goods, Services or Facilities To ensure that the County is receiving accessible goods and services from third -party contractors, accessibility criteria has been incorporated into the general terms and conditions that accompany any RFP, bid or tender published by the County. Training In order to train all volunteers on the Accessible Customer Service Standard, Integrated Accessibility Standard Regulation and the Ontario Human Rights Code this brochure has been developed. 11r 1° e Ir Ir ast i Ire Ire ' e Ire Ire a Ire ic Feedback Receiving feedback on the accessibility of the County's goods, services and facilities is an effective way to ensure we are meeting the needs of the County's residents with disabilities. Residents can submit their feedback in person, by phone, by email or in writing. The Accessibility feedback form can be found on the County's website. Accessible Formats The County is only required to provide any of its documents in an accessible format upon request. Accessible formats can be produced by contacting the County's Accessibility Coordinator. An accessible format could include large print, Braille, audio, plain language, or an electronic format such as PDF or formatted Word document. Communication Supports An American Sign Language Interpreter is an example of a communication support. Upon receiving a request, the County is obligated to provide communication supports for any of its programs, events or services. The County's Accessibility Coordinator can arrange for a communication support, if requested. r tan Human alr gh ts C e o e Under the Ontario Human Rights Code, the County has a legal obligation to accommodate any person with a disability, regardless of whether they are an employee, volunteer or resident. It is important to provide accessible formats, communication supports or workplace accommodations in a timely and efficient manner upon request. Please fill out the information below and return it to the Department that you are volunteering with. If you require an accessible format of this document, please contact Jennifer Cowan at: 519 - 631 -1460 x 167, or jcowan(celgin.ca Name: Department: Date: Signature: 61 0111111 Po ror`r e, by ' 'a ur r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator DATE: February 19, 2015 SUBJECT: HR Policy 4.80 - Staff Performance Appraisal Policy Update INTRODUCTION: The Integrated Accessibility Standards Regulation (0. Reg 191/11) requires any employer that uses performance management in respect of its employees take into account the accessibility needs of employees with disabilities including individual accommodations plans. DISCUSSION: In order to meet the requirements under the regulation, the Staff Performance Appraisal Policy (HR Policy 4.80) has been updated with the following wording: The evaluation is based on past performance only and will take into account an employee's individualized accommodations plan, if one exists. The wording added to this policy is intended to work in conjunction with the Accommodations in the Workplace Policy (HR Policy 2.80.2) which outlines the steps an employer must take when accommodating an employee with a disability. CONCLUSION: Staff Performance Appraisal Policy (HR Policy 4.80) has been updated to meet compliance under the Integrated Accessibility Standards Regulation. RECOMMENDATION: THAT the report titled "HR Policy 4.80 — Staff Performance Appraisal Policy Update" be received and filed for information. All of which is Respectfully Submitted Jennifer Cowan Accessibility Coordinator Rob Bryce Director of Human Resources 62 Approved for Submission Mark G. McDonald Chief Administrative Officer County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.80 Code - A Date Approved: March 26/96 Page 1 of 3 Date Last Revision: March 10/15 1. GENERAL 1.1 (a) The Chief Administrative Officer - shall be evaluated by the whole of Council. (b) All other Positions - shall be evaluated by the immediate supervisor of the employee. 1.2 All employees shall be provided with a copy of the appraisal plan and made aware of the procedures and objectives of the plan as it relates to work performance. 1.3 All managers and supervisors shall be provided with orientation sessions to explain the system to develop objective and consistent application throughout all departments. 2. PROBATIONARY PERIOD 2.1 Prior to the completion of the probationary period, the employee and the supervisor shall complete the Probationary Performance Evaluation Form. 2.2 Evaluations during the probationary period shall not result in any compensation changes. 2.3 The employee shall be provided with a copy of his /her Probationary Performance Evaluation Form. 3. ANNUAL EVALUATION 3.1 Date of Annual Appraisal The manager /supervisor shall review the employee's current job description annually. Approximately one month prior to conducting the annual performance appraisal, the employee shall be notified of the upcoming performance appraisal interview and asked to review the goals and objectives previously determined. All employees will receive an annual performance appraisal on either their anniversary date (if not at job rate, or above) or at the final year -end review period, typically held in December (if at job rate, or above). 3.2 Tips for Conducting the Appraisal Interview Use an up -to -date job description; Evaluate yourself before your employee; Prepare and plan for the appraisal interview; Put the employee at ease in the interview; Evaluate performance, not personality; Be candid and specific; Set goals and objectives; Put mutually- decided objectives in writing. 63 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.80 Code - A Date Approved: March 26/96 Page 2 of 3 Date Last Revision: March 10/15 3.3 Interview (Supervisor /Employee) The appraisal interview shall be conducted between the employee and the supervisor to discuss the performance of the employee in detail including: (a) duties, responsibilities and requirements of the position; reflect all changes in the Job Description; (b) expected performance levels to carry out the duties of the position and performance in relation to these; (c) identification of positive aspects of the employee's performance; (d) methods and means of improving identified areas of performance; (e) establishment of short -term (one year) goals and objectives; (f) identification of long -term goals (career goals) of the employee. 3.4 Appraisal Signatures The completed form shall be signed by both the employee and the supervisor, and no modifications to the forms shall be made without knowledge and discussion by both parties. 3.5 Copies of Reports i) The employee shall be provided with a copy of her /his signed Annual Performance Appraisal Form. ii) The appraiser shall receive a copy of the signed Annual Performance Appraisal Form and shall give the original copy to the Human Resources Department after review of the form by the employee's Department Head. iii) The appraiser shall retain a copy of the suggested training outline and submit a copy to the Human Resources Department. All Performance Appraisal Forms shall remain confidential. 3.6 Appeal Any employee who feels that their overall rating does not represent a fair or objective performance appraisal may refer the matter, in writing, to the supervisor performing the appraisal. The supervisor will attach the dissenting comments to the appraisal and may make adjustments to the appraisal if deemed necessary. If the employee is not satisfied with the results from the discussions with their supervisor, the employee may appeal, in writing, to the Department Head to review the issue. The Department Head will attach the comments to the appraisal and may make adjustments to the appraisal if deemed necessary. 64 County of Elgin Section: 4 Human Resources Policy Manual Subject: Performance Appraisal For All Staff Policy Number: 4.80 Code - A Date Approved: March 26/96 Page 3 of 3 Date Last Revision: March 10/15 If the employee is not satisfied with the results from the discussions with the Department Head, the employee may appeal, in writing, to the CAO. The CAO will attach the comments to the appraisal and may make adjustments to the appraisal if deemed necessary. The CAO is the final step in the appeal process. 3.7 Recording and Filing of Performance Appraisal Forms The original appraisal forms are to be received by the Human Resources Department from all departments and placed in the employees file. 4. EVALUATING PERFORMANCE 4.1 The manager /supervisor shall evaluate the employee's performance within each factor and provide comments with examples that support the rating for each factor. 4.2 Review each factor definition and relate it back to the employee. If the employee is not responsible for an area identified as a factor or the factor does not apply to his /her job duties, then the factor is not evaluated and becomes not applicable. The evaluation is based on past performance only and will take into account an employee's individualized accommodations plan, if one exists. 4.3 The health and safety factor applies not only to the manager /supervisor, but also to any employee. 4.4 The attendance factor is not rated and all information can be obtained from the attendance record that can be requested from the Human Resources Department. 65 igint Atnoe REPORT TO COUNTY COUNCIL FROM: Rob Bryce, Director of Human Resources DATE: February 24, 2015 SUBJECT: 2015 Non -Union Compensation INTRODUCTION: Human Resources staff is seeking County Council's approval to implement a 1.9% wage increase for non -union staff in 2015. Each year, Human Resources staff recommends to County Council a non -union salary increase. The purpose of this annual action is to ensure the County of Elgin remains a desired employer; that the County is attracting and retaining skills and talent in the organization by remaining competitive in its compensation practises; and that the County avoid any spikes or gaps in its compensation practises from one year to the next. Increases for non -union staff are applied to Council as well. DISCUSSION: Non -union salaries are reviewed annually to ensure that the County is paying competitively to the market. Recommended adjustments to wages are made on the basis of both benchmark data and comparative market trends. In reviewing such data, the County considers a number of factors including, but not limited to, negotiations mandates and outcomes, inflationary trends, attrition data, market factors, and union avoidance. The most recent Ministry of Labour data (released at the end of January 2015) shows the Broader Public Service (BPS) Municipal Sector average annual base wage increase was 1.6% from January to November 2014. For the period of January 2014 to November 2014, the average for the Consumer Price Index (CPI) in Ontario was 2.3 %. In January 2015, two of the County's unionized partners received a 1.9% (Homes employees) and 1.75% wage increase (Libraries employees), respectively. The County and the Ontario Nurses' Association (ONA) are currently in negotiations. Area municipalities have announced and /or planned the following 2015 salary adjustments for non -union staff: Tillsonburg Woodstock Guelph Waterloo Orangeville Centre Wellington Cambridge 2.0% 1.5% 2.0% 1.5% 1.5% 3 1.75% 1.5% 2 St. Thomas County of Wellington County of Norfolk County of Dufferin County of Middlesex Malahide West Elgin 66 2.0% 1 2.0% 2.0% 1.5% 2.0% 3 TBD 2.4% Brantford 1.5% Bayham TBD Sarnia 1.5% Southwold 1.0% County of Haldimand 1.5% 4 Aylmer TBD County of Oxford 1.5% Central Elgin 2.0 %5 Dutton Dunwich 2.0% 3 1 1% eff. Jan. 1 and 1% eff. July 1 2 Eff. July 1 3 Included in budget but not yet approved by Council 4 0.75% eff. Jan. 1 and 0.75% eff. July 1 5 Eff. June 1. Included in budget but not yet approved by Council From those surveyed above, area municipalities are providing an average adjustment of 1.73 %. Although what is being recommended for County staff is slightly higher than some of the adjustments shown above, it is important for non -union pay grids and wages to remain in step with internal unionized comparators. In looking at such a recommendation through the lens of union avoidance, this action would be a prudent course to pursue. In 2014, the County of Elgin paid approximately $4,900,000 in wages to non -union staff. The cost of a 1.9% increase for non -union employees is approximately $93,100 and represents 0.3% on the net levy. This is containable in the 2015 budget in which staff had set aside 1.9% for planning purposes. CONCLUSION: In view of recent economic trends, comparative data, and other factors, Human Resources staff believes a 1.9% economic adjustment in 2015 for non -union staff is appropriate. It matches wage increases provided to the County's largest union partner (in the Homes) and approximates the expected rate of inflation in Ontario for 2015. In accordance with municipal bylaw, the 2015 economic adjustment would be applied to Members of Council. RECOMMENDATIONS: THAT the Council approve a non -union economic adjustment of 1.9% effective on the first full pay period of 2015; and, THAT the necessary by -law be prepared. All of which is Respectfully Submitted Rob Bryce Director of Human Resources 67 Approved for Submission Mark G. McDonald Chief Administrative Officer r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services Sandi Burgess, Library Coordinator DATE: February 19, 2015 SUBJECT: Makerspace Agreement for Library Branches INTRODUCTION: In October 2014, Council approved the attached report authorizing an agreement with the Trustee of the Estate of Dorothy Fay Palmer for the donation of $40,000 to the Elgin County Library for the creation of a "Makerspace" at the Aylmer Library. This ensuing report seeks Council's approval on policies, procedures and fees for use of the equipment at Aylmer and similar equipment that will be launched at other branches of the library as opportunities arise. DISCUSSION: Attached to this report are policies, procedures and fees that will apply to the use of Makerspace equipment at Aylmer Library that is provided courtesy of the Dorothy Fay Palmer Estate. Staff are making great progress towards opening the Aylmer Makerspace, with a formal launch expected in the coming weeks. The necessary equipment has been purchased and staff have received appropriate training on its use. The attached policies and agreements inform patrons of the intended purpose of the equipment while setting out usage expectations. Specifically, it reminds patrons that youth will be given priority for using the equipment in Aylmer in fulfilment of the funding agreement with the Palmer Estate. Staff are also in the process of introducing similar equipment in other branches under a "Makerspace" theme as funding opportunities arise or whenever branch upgrades occur. For instance, an iMac computer and related accessories have been purchased for the John Kenneth Galbraith Reference Library, Dutton to enable patrons to create video and audio clips as well as convert analogue materials such as VHS tapes and photographic slides into digital formats. The attached policies and procedures will govern the use of this equipment as it is launched across the system. CONCLUSION: Staff feel that these policies and procedures strike a balance between free and creative use of the equipment while ensuring it is adequately protected. Council can expect future updates on the launch of new equipment and creative spaces in the libraries as they unfold in keeping with the library's vision to "provide gathering spaces for sharing, learning and support ". 68 RECOMMENDATION: THAT the Makerspace procedures and agreements of Elgin County Library as attached to this report be hereby approved. All of which is Respectfully Submitted Approved for Submission Sandi Burgess Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 69 P ■ople “: 0 wk. XV! REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: September 25, 2014 SUBJECT: Palmer Estate Donation to Aylmer Library INTRODUCTION: The Trustee on behalf of the estate of Dorothy Fay Palmer is prepared to make a donation to the Elgin County Library in the amount of $40,000 for the benefit of the Aylmer branch. This report outlines the proposed terms of this donation and recommends that the funds be accepted and gratefully acknowledged. DISCUSSION: The estate of the late Dorothy Fay Palmer, formally of Aylmer, is prepared to make a donation to the Aylmer Library in the amount of $40,000 for the creation of what is known as a "makerspace” which will provide programming and opportunities for youth relating to the study of current and emerging technologies. The development of makerspaces are an emerging trend in public libraries. These spaces are creation and collaboration hubs, offering technologies and tools that allow patrons to experiment and to create in a social setting. They are built on the premise that knowledge and learning is often better transmitted via sharing, collective problem solving, and task performance. Three - dimensional printers are a common attribute to such spaces. The estate is prepared to donate $40,000 towards the purchase of equipment for the creation of a makerspace at the Aylmer Library. $15,000 will be invested immediately on the following equipment that can be accommodated within the existing confines of the Aylmer Library: • One three - dimensional printer with replacement filament; • One iMac computer with peripherals to support creation of videos and music as well as digitization of analogue materials such as film; • Up to ten Raspberry Pi computers. These are low cost, credit -card sized computers encased in plexi -glass that are capable of performing most of the functions of a desktop computer but at a cost of less than a hundred dollars each. Given that the circuitry is viewable, they can act as a teaching tool on how to build a computer; • Furnishings and equipment to facilitate usage of the above equipment. Given the space limitations of the current library, the estate has agreed to allow the County to hold the remaining $25,000 in trust to maintain and replenish the above items into the future and to add new equipment should a new or expanded space be provided 70 for the library. It should be noted that the intention behind this bequest is to benefit youth served by the library. Staff are in the process of exploring partnerships with area schools and programs to achieve this objective and will bring forward a future report to address issues such as the procedure for using the equipment, any training that is required and whether usage fees will apply. CONCLUSION Staff are recommending that the agreement be authorized and that a letter of appreciation be issued to the estate trustee. RECOMMENDATION: THAT the Warden and CAO enter into an agreement with the Trustee of the Estate of Dorothy Fay Palmer for the donation of $40,000 to the Elgin County Library for the purposes of purchasing technology and equipment to benefit youth at the Aylmer Library; and, THAT a capital project in the amount of $40,000 be established in the budget of the Elgin County Library according to the terms of the agreement; and, THAT the Warden issue a letter of appreciation to the Trustee of the Estate of Dorothy Fay Palmer to acknowledge this generous donation. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 71 I( to on r nalsDe e I A new library space to linake., learn, pay and share. Free took and Skipport to creale and collaborate using new tech, and digital media. 3D Printer The .Aylmer Old Town Hall Library has one Makerbot Replicator 3D printer with various colours of PIA filament, Use of the printer ii 5 0 I) a first-come, first-served lbasis, however, reservations to use the p ri nter may be rnade in person or by telephone in advance of use by calling the library at 519-773- 2439. Reservations are held for 10 minutes. Designs must be Staff approved before printing, 3D Digital Scanner The library has one scanner that may be wised for existing 31) objects. For example, i you have a broken part, you may scan it to see if you can make repairs to the scan to create a new part Workstation screen„ OSX Yosemite Digital Conversion ▪ Ftoxio Easy VHS to DVD, -for Mac • 'lash iba DVRC20 DVIDIVI1S Recorder Apple 1.158 Silber Drive Wolverine 4—in-1, Film/Slide to Digit I 0)11V(i. Her Video EditillpfProdue ion - 1irial Cut Pro X, Aperture„ "Movie Sound Felting/Production LOgi(,-, Pro X, Audacity, .Apogee lVtiC Digital Microphone CiiraphicikAlen, Design —Adobe Creative Suite 6 including Photoshop Extended, iilustrator, bnLksign, riiweaver , Hash Professional Fireworks., Acrobat X Pro, Bridge Raspberry Pi - small, single-board computers that can be used to teach basic programmilig skills ,and con be used for a variety of electronic pr oject5, 'The library will be making resources available to offer instruction on the use of these devices. Elgin Cou rity 1 bran,/ 450 Sul nset Drive St. lthornas,, O!' NR 5V1 elgincounty.„catlibra ry 15 19) 681-1460 72 11' 0 gitE010,w"'" a 11 a „Pitiiiijajtiiiie e Iljkeis must be valid Elgin County Library cardholders with accounts in good standing, 6 uests Trost see library staff for assistance. 2, Makerspace equipntent has been generously donated by the estate of Dorothy Painter for the benefit of youth,. As a resullt, youth will be given priority. if no one is using, or has reserved the equipment, bookilitis can be made in pp o. 2-hour segments. on a first -come, first-served basis. 3. Makers must "check in" with the staff member on cluty„ using their IE Igin County Library card, and sign the schedule each tirne they LASe the rnakerspace 4. I he ma kerspace closes 30 minutes before the library's closing tirne. 5. Library ,S[c] Ff will perform any adjUstments or maintenance required by II*, 3D printer and will prepare/replace the P1 A filament as needed, 1Vlakers are not permitted to touch the 310 printer. All 3D prints must be paid in advance at the posted rate. The weight of the project is displayed on the computer's .screen so that staff may calculate the cost of the project before the maker proceeds with printing. 6, All 3D printing projects must be approved by library staff before printing, 1, 3D prints requiring longer than 2 tours to complete will only be perinitteri by special request and if there is no backlog of printing projects. 8, The Maker agrees that Elgin County Library is not responsible for any manufacturing defects in the quality of workmanship or materials inherent in any of the tools or equipment. 9, Kit akers must report any acc.identiiricident that occurs in the makersnace to a staff member. 10. !terns isrd in the makers pace or borrowed are to be returned iri the same condition ,as they were issued, barring normal wear and tear. All iterns must be returned clean. the Maker agrees to pay for the kiss of or darnage to any iterns and further agrees to accept the Library staff's assessment of fair restitution for damage, dirtiness„ delinquency di an—, or loss of items in part 01 tOtal 11, Makerspace equipment must be returned by the Maker tq library staff, 1.2, The IVlaker ackuowledges that the library is only able to provide consumable materials on a limited basis,„ The Maker agrees, to avoid wasting Car4Surnable supplies and materials., 13, Use of the ma kerspace is intended 'for discovery, Ilearniog, entertainment ui id pi ototyping fa poses. Production al goods to be sold “for profit is contrary to the library's mission. 14, The production at dangerous items and weapons in the Make rspace is prohibited, 15„ 'there ntust be no intrinigement of any person's intellectual property rights, ,such as copyright, when using the Printer or other Library equipment to create a work. If converting a previousiy-owned film on VHS, one DVD copy is permitted tinder copyright law for personal use. 16. The maker computer is not to kits LIsod for garning or general Internet searching. Please use the other puhlic aCCESS ,C0I'l1puters for these porposes, 11. "r his agreement is subject to clianige as a result of changes to available resources and services. , Fees 8.5 x 11/14 Black. Mid White $0.25 Colour 31) Printing $0.10 per grain DVD with case E [gin County Library 450 Sunset Drive St, i'lhornasi, ON NR 5V1 eighricourity,ca/tibrary ($19) 631-1460 73 vt, ftttt, rti, 're „cane to aur akerspacc! A new library space to make, learn, play and share.. Free took and support to create and collaborate using ne,w tech and ,digital media. 'Workstation The John Kenneth Galbraith Reference Library has one iMnc —21..5 screen, OS Yosemite. (I Se of the iMac is on a first corne, first-served basis, however, reservatio us m ay be made in person or by tele phone in a dva nee of use by calling' the h b ra ry at S1 9-7 6 2-2 /U Reservations are held for 10 minutes. Digital CorntersiOn • Roxio Easy VI IS to DM tor ae Toshiba DVIR620 DVD/VHS Recorder *0 Apple LAB Super • Wolverine Film/Slide to Digital Converter Video [diiin/ProcIuction - Final Cut Pro X re„ iMovie Sound Editing/Production Logic Pro X, Audacity, Apogee MiC Digital Microphone ttl a heirs p 21.c et .Atigitee Makers must be valid Elgin County Library cardholders with accounts in good standing, Guests M st see library staff for assistance, 2. Bookings can be made in approx. 2-hour segments on a first-come, first-served basis, or in advance by callling the library, Projects reritiiring longer than 2 hours to co ii plete will only be permitted by special request. 3, Makers most "check in" with the staff member on duty, using thrir Elgin County Library card, alit] sign the schedule each ti in they use the make' space 4. The nnakerspace closes 30 minutes before the library's closing ti Me. 5. The Maker agrees that Elgin County Library is not responsible for any manufacturing detects in tine quality ,of urkinisIiip ui rnaterials inherent in any of the tools or equipment. 6. Makers must report any accident/incident that: ours in the makerspace to a staff member, 7. Items used in the imakerspace or borrowed are to be retuned in the same condition as they were issued, barrinE normal wear and tear. All items must be returned clean. "file IMaker agrees to pay for the loss of or ilamage, to ny berms ,and further agrees to accept the I.ibrary staff's asse.ssment of fair restitution for damage, dirtiness, delinquency and/or lioss, of items Ili part or total. 8, tvlakerspace equipment must bc returned by the Maker to library staff q, Use of the makerspace is intended for discovery, learn in, entertainment and prolotyping purposes. Production of goods to be sold for profit lis contrairy to the library's mission., Elgin County library 450 Sunset Drive St, “thoniaS, ON N5R 5V1 elgincoonty.cailibrary (519.) 631-1460 74 oor, amp-- :Id limo, mast he no infringement of any person's lintellectont property rights, such a copyright, when using the Printer or other library equiprneril to Cl'"PAte a work, if converting a previous iy-oBliu ed lit m oin VI 15, one IDVD copy is permitted under copyright law tor persunaluse, 11. The inaker corn poteL is not LD be used for pint rig m wral internet searching, Please use, tile caber public access computers for these purposes. 12. This agreerent is subject to change, as a result, tai changes to available resources and services, x11.1/1„4 Black. irld 'Willi $0,25 Colour DVD with case Elgin County Library 450 Sunset Drive S. Thomas, ,ON N5R SV1, elgincounty.cnilibrary (519) 631-1460 75 14,1„ s e Sin Ji I oirigideration itt being permitted to use tools siiind en iJilpirrient, tif,:ree to release and hide mot ily and he kt harmless the County tfl ElOn„ their offices, agents, volunteers, and employees from any and all liability, 1055, (11011115, and demands, act lions, or GIUSe of action for iniery jey periA ii or property damage !suite red or linen rue d by a sty person hitt .0 0555 fil)fri thy. ma kw r possessilion of toots., tech nollogy, eel nt supplies 111 ILESIIV. 41 the tin ti kers pee e„ met) hkii inissira rice of the maker's shall hei, primary ziind the County ot El In h Nein C tt I teillierY, I have, read the smiikerspace agreement, tiavii! vie questions about its meiimirli jid voluntarily iiiiceept the ter. ais by asiett3 the equipenent„ OW Elgin County Library 150 Sunset Drive St. Thomas, ON NF SV1 elginitourrtyicailiibrary 519) 631-1460 76 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: February 23, 2015 SUBJECT: 2015 Tour of Roads, Libraries and Homes INTRODUCTION: Staff usually host a tour of County roads, libraries and homes in the first year of County Council's term. This report seeks Council's feedback on whether such a tour should take place in 2015 and dates for the tour. DISCUSSION / CONCLUSION: In the recent past, staff have facilitated a tour of County roads, library branches and long -term care facilities so that members of Council are more familiar with their operations and any issues that may be forthcoming. A bus is chartered and the tour is held over two days given the amount of territory covered and number of stops. Staff are seeking Council's input on whether members wish to proceed with such a tour and preferred dates. These tours have traditionally been held in the spring. Staff will bring back a further report with an itinerary should Council wish to proceed. RECOMMENDATION: THAT staff direction be provided for a 2015 tour of County roads, library branches and long -term care facilities. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 77 rrM/ '40if dcv 1 141' �m REPORT TO COUNTY COUNCIL FROM: Alan Smith, General Manager of Economic Development DATE: February 23, 2015 SUBJECT: Southwest Economic Alliance: Membership Renewal INTRODUCTION: The Southwest Economic Alliance (SWEA) was established during an inaugural conference in Stratford, Ontario, on May 23, 2006. The original role of this not - for - profit organization was to link governments, business and industry, as well as the academic sector to create a common vision for Southwestern Ontario. The motivation for Elgin County joining SWEA in 2011 was sharing in the members' belief that the region's businesses, communities, municipalities and public sector institutions can achieve more by working together than they could achieve individually. SWEA's effectiveness of being a collective voice for regional economic development is now in question. SWEA is currently reviewing its mandate and operations to determine what its role should be in regional economic development. Having an organization that can represent the collective regional economic development interests of communities within southwestern Ontario can assist in the economic growth of the region.By renewing its membership, Elgin County has the opportunity to provide input to the development of an effective organization that will have a collective voice for the region. DISCUSSION: In 2011 Elgin County joined SWEA to be part of a collective in the building of a strong regional economy across southwestern Ontario. By developing a highly motivated, highly organized economic area, the region would be in a better position to seize opportunities, attract private and public investment, improve public policy and strengthen the conditions that generate economic growth and prosperity. SWEA has tried to be that regional economic development model that would benefit the collective membership, through project development, advocacy, and research. However, with limited resources, one has to question the success of their delivery model. At the February 10, 2015, Elgin County Council meeting, the Chair of SWEA, Mr. John Grace, acknowledged that the role of SWEA is now in question particularly with the retirement of their President, Mr. Serge Lavoie. He stressed that there is need for an organization like SWEA to represent the regional economic development interests of participating communities; however, deciding upon what is the best delivery model needs to be addressed. SWEA could remain as its own entity refocussing its efforts on projects and /or advocacy. However given that there are other organizations undertaking similar advocacy work, there might be an opportunity for SWEA to join an organization like the Western Ontario's Warden Caucus (WOWC) for example. The WOWC is far more reaching as their mission is to advance the common interests of Southwestern 78 Ontario through strategic partnerships and advocacy. Their involvement is at both the federal and provincial levels of government. Again, this is just one option that needs to be explored through a detailed review of the objectives of the participating SWEA municipalities. By renewing its membership, Elgin County can fully participate in the discussions that will hopefully move SWEA, or some form of it, to be that regional economic development model that will act as a collective voice to advocate for a strong and prosperous southwestern Ontario. However, it is recommended that if after one year SWEA has not evolved into an organization that will effectively represent the economic development interests of its collective membership across the region, then Elgin's involvement in SWEA be discontinued. Membership fees are $4400. These funds are available in the Economic Development department's 2015 operating budget. CONCLUSION: Southwestern Ontario needs a strong organization that can represent the economic development interests of participating municipalities. More can be achieved by working together than acting individually. In order for economic growth to occur, an environment for the attraction of private and public sector investment must be created, and improvement in public policy must happen. Elgin County has an opportunity to take a role in working with other municipalities to develop an organization which can help southwestern Ontario achieve economic growth and prosperity. RECOMMENDATIONS: THAT Elgin County renew its SWEA membership for 2015 to be reviewed after one year to determine continued involvement in SWEA as described in the February 23, 2015 report; and, THAT the Warden and the General Manager of Economic Development be actively involved in the redevelopment of SWEA. All of which is Respectfully Submitted Approved for Submission Alan Smith Mark G. McDonald General Manager of Economic Development Chief Administrative Officer 79 �irlhr� %llll%yy�_ Ire! Atnoe REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing and Communications Coordinator DATE: February 23, 2015 SUBJECT: 2015 EDCO Awards INTRODUCTION: Elgin County was presented with a Marketing Award of Excellence and an Honourable Mention at the Ontario Economic Developers Council of Ontario (EDCO) awards ceremony on Thursday, February 12, 2015 in Hamilton. The EDCO awards recognize superior economic development efforts of communities across Ontario in three distinct categories — Promotional, Collaboration and Partnership and, Planning and Building. DISCUSSION: The EDCO Marketing Awards of Excellence allow communities to enter projects into a competition that measures their efforts against those of their peers. Award recipients set the bar as provincial leaders and innovators in Economic Development. Elgin County received recognition for its 2014 Savour Elgin /Elgin Arts Trail Discovery Guide Campaign and an honourable mention for the Elgin County Experiences Guide. The Savour Elgin /Elgin Arts Trail Discovery Guide encourages travel throughout the region, by packaging the area's best food, drink and artistic establishments into three unique weekend tours. The guide includes a map, descriptions of each establishment and visually appealing photography. In June 2014, the Savour Elgin /Elgin Arts Trail Discovery Guide was distributed to over 175,000 people as an insert in the Summer Edition of the LOBO Food & Drink magazine. This distribution allowed Elgin to promote its businesses and attractions to a large but targeted audience. These promotional efforts were supported by the Local Food Fund administered by the Ontario Ministry of Agriculture and Food. The Elgin County Experiences Guide was an eight -page mini guide, designed specifically as a lightweight insert for newspaper publications. The guide was intended to offer a glimpse of the rich tourism offerings in Elgin and highlighted eight unique Elgin County Experiences including The Wild West ", "A Romantic Getaway ", "Family Beach Day ", "Ladies' Excursion" etc. CONCLUSION: Winning awards at a provincial level is not only an honour for Elgin County but a profile builder as well, a way in which Elgin can distinguish itself from its peers in a competitive industry. These awards are a reflection of County Council's commitment to the promotion, growth and development of Elgin's economy. 80 RECOMMENDATION: THAT the report titled "2015 EDCO Awards" from the Marketing and Communications Coordinator dated February 23, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Katherine Thompson Mark G. McDonald Marketing and Communications Coordinator Chief Administrative Officer Alan Smith General Manager of Economic Development 81 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Clayton Watters - Director of Engineering Services DATE: March 2, 2015 SUBJECT: Ontario Community Infrastructure Fund - Application Based Component Partnership Agreement (OCIF) INTRODUCTION: The Township of Malahide and the County of Elgin applied to the Province of Ontario through the Ontario Community Infrastructure Fund (OCIF) for a joint project, funding a new water line and a new Dexter Line alignment. On February 17, 2015 the province informed both parties that the joint project was approved for funding, see attachement. A Partnership Agreement (between Malahide and the County) must be signed by both parties before March 15, 2015 in order to receive funding of the joint project. This report requests approval for the County to sign the agreement. A copy is available in the Engineering Services Department. DISCUSSION /CONCLUSION: The Township of Malahide was the proponent for a joint project to install a new water line on a new Dexter Line alignment. The total project is estimated at approximately $6.1 million with the County of Elgin's share at approximately $4.5 million. The County received the maximum funding permitted, $2 million. To receive this funding the County must enter into a Partnership Agreement with the Township of Malahide, authorized by resolution. RECOMMENDATION: THAT the Warden and Chief Administrative Officer be authorized and directed to enter into an Ontario Community Infrastructure Fund (OCIF) — Application Based Component Partnership Agreement with the Township of Malahide; and, THAT the Warden on behalf of Council issue a letter of appreciation to the Minister of Agriculture, Food and Rural Affairs. All of which is Respectfully Submitted Clayton Watters Director of Engineering Services 82 Approved for Submission Mark G. McDonald Chief Administrative Officer Ministry of Agriculture, Food and Rural Affairs 4a Floor 1 Stone Road West Guelph, Ontario N1G 4Y2 Tel: 1-877-424-1300 Fax: 519 826-3398 Ministere de l'Agriculture, de l'Aiimentation et des Affaires rurales 4 Stage 1 Slone Road West Guelph (Ontario) NIG 4Y2 TI,: 1-877-424.130D Tefec. : 519 826-3398 Rural Programs Branch February 17 , 2015 Suzanna Dieleman, Director of Finance/Treasurer The Corporation of the Township of Malahide 87 John St S, Aylmer, Ontario N5H 2C3 treasurer©malahide.ca Dear Suzanna Dieieman, LX Ontario Our File: OCIF AC-0157 Re: Ontario Community Infrastructure Fund (OCIF) Application Based Component We are pleased to inform you that your project has been selected for funding under the OCIF Application Based Component. Provided that the The Corporation of the Township of Malahide enters into a contribution agreement, and subject to the terms and conditions of the same, the Province of Ontario will provide up to 56% toward the total net eligible costs of the project calculated as follows: Project Titl e Total Net Eligible Cost % Approved Maximum Provincial Contribution OCIF AC-0157 - Dexter Line Watermain and Road Relocation $6,124,525.00 56% $3,458,519,00 I Please note this information should be kept confidential, recognizing your need to obtain a council by-law, until such time as the government has announced funding for this project. As noted previously the following conditions must be met in order to receive your funding: • The Contribution Agreement (attached) must be signed and sealed and returned to the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) NO LATER THAN Friday, March 13, 2015. Failure to do so will result in the loss of funding. A copy of the passed council by- law allowing you to enter into an agreement with Ontario for this Project must accompany the Contribution Agreement. It is recommended that councils or boards meet as soon as possible after the announcement of funding to pass necessary documentation to allow signatories to sign the Contribution Agreement, This may require a special council meeting in order to meet the timelines. The Contribution Agreement will provide an implementation 83 GroWln Onteho Good Thlnut Foodirihd A bonne terre, bons prodluits 0.114/.11 - 2 - framework, contracting details, environmental assessment requirements, as well as outline communications opportunities for your funded project. You will be required to insert the appropriate signatories names and titles. Please ensure that you print, out two copies of the Contribution Agreement and once signed and sealed, courier to Ministry of Agriculture, Food and Rural Affairs, Rural Programs Branch, 1 Stone Road West, 4NW, Guelph, ON NIG 4Y2. • You will also need to implement the insurance requirements in the agreement. Note that the ministry does not need to have a copy of these sent in. • Please ensure that you verify the dates noted on Schedule C of your Contribution Agreement by which time you will: 1. Award your construction contract (if there are multiple tenders — the estimated date by which the majority of the construction tender will be awarded) 2. Complete your project. Dates currently noted in your Contribution Agreement are from your application. Please note, if you deviate from these dates, you may risk losing your funding. • Ensure that you review your project description noted on Schedule A of your Contribution Agreement. Elements of your proposed project may have been revised based on the eligibility of project components and this will be indicated on the project description page. • Any required aboriginal consultations on the project should be done prior to the start of project construction work. Preliminary information on aboriginal consultation will be requested by OMAFRA in the near future. • Construction for all approved projects must be completed no later than December 31, 2016. Should you have any questions, please do not hesitate to call the contact centre at 1-877-424- 1300 or email OCIFontario.ca. Congratulations on your successful application and we look forward to working with you as you implement this project. Sincerely, / 4 Joel Locklin Manager (A), Program Operations Attachment: Contribution Agreement 84 �irlhr� %llll%yy�_ Ire( Atnoe REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services Mike Hoogstra, Purchasing Coordinator DATE: February 20, 2015 SUBJECT: Award of Tenders — Cold In -Place Recycling with Expanded Asphalt Material, Hot Mix Asphalt Paving, Microsurfacing, Asphalt Crack Sealing, Fiberglass Reinforced Chip Seal INTRODUCTION: As part of the approved 2015 Capital Budget, tenders were advertised and issued as per the County's Procurement Policy. Submissions were received until February 19, 2015 for the following projects: a) Cold In -Place Recycling with Expanded Asphalt Material (CIREAM), Contract 6200 -15 b) Hot Mix Asphalt Paving, Contract No. 6220 -15A c) Hot Mix Asphalt Paving, Contract No. 6220 -15B d) Microsurfacing (Type 3), Contract No. 6250 -15 e) Asphalt Crack Sealing, Contract No. 6090 -15 -09 f) Fiberglass Reinforced Chip Seal, Contract No. 6250 -15C Tenders issued this year also included a piggyback clause that allows Elgin's Lower Tier Municipalities the option of contracting with the successful bidder of the contracts identified below. In addition to the piggy back clause, the Municipality of Dutton - Dunwich included quantities in the Microsurfacing tender to combine their quantities with the County. DISCUSSION: Cold In -Place Recycling with Expanded Asphalt Material ( CIREAM) A total of seven (7) companies downloaded / picked up documents for this project. Three (3) companies submitted bids for this tender; bids were received as follows: Company Bid Price (exclusive of taxes) Roto -M i ll Inc. $1,247,702.50 Lavis Contracting Co. Limited $1,315,022.50 Coco Paving Inc. $1,385,375.00 Roto -Mill Inc. submitted the lowest compliant bid for the project at a total price of $1,247,702.50, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to rehabilitate four sections of county roads. The lowest submitted bid is within budget estimates. 85 Hot Mix Asphalt Paving — Part A A total of eleven (11) companies downloaded / picked up documents for this project. Four (4) companies submitted bids for this tender; bids were received as follows: Company Bid Price (exclusive of taxes) Walmsley Bros. Ltd. $1,467,918.00 Coco Paving Inc. $1,544,115.00 Dufferin Construction Company $1,685,562.00 Brantco Construction $1,783,100.00 Walmsley Bros. Ltd. submitted the lowest compliant bid for the project at a total price of $1,467,918.00, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to place hot mix asphalt on various roads throughout Elgin County. The lowest submitted bid is within budget estimates. Hot Mix Asphalt Paving — Part B (Paved Shoulders / Bike Lanes) A total of eleven (11) companies downloaded / picked up documents for this project. Four (4) companies submitted bids for this Tender; bids were received as follows: Company Bid Price (exclusive of taxes) Walmsley Bros. Ltd. $1,814,344.00 Coco Paving Inc. $1,857,000.00 Dufferin Construction Company $2,059,622.50 Brantco Construction $2,180,300.00 Walmsley Bros. Ltd. submitted the lowest compliant bid for the project at a total price of $1,814,344.00, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to place hot mix asphalt with paved shoulders for bike lanes on Imperial Road (CR #73) and East Road (CR #23). The lowest submitted bid is within budget estimates. Microsurfacing (Type 3) A total of six (6) companies downloaded / picked up documents for this project. Two (2) companies submitted bids for this tender; bids were received as follows: Company Bid Price (exclusive of taxes) Duncor Enterprises Inc. $514,785.50 MSO Construction Limited $553,905.00 This tender also included Microsurfacing work for the Municipality of Dutton - Dunwich, the cost which is included in the tender amounts above. This work will be contracted and paid separately by Dutton - Dunwich in the amount of $56,280.00. The County's portion of the contract is $458,505.50. 86 Duncor Enterprises Inc. submitted the lowest compliant bid for the project at a total price of $514,785.50, inclusive of a contingency allowance and exclusive of HST for the supply of labour, equipment and materials to place Microsurfacing (Type 3) on various roads throughout Elgin County and in the Municipality of Dutton - Dunwich. The lowest submitted bid is within budget estimates. Asphalt Crack Sealing A total of nine (9) companies downloaded / picked up documents for this project. Three (3) companies submitted bids for this tender; bids were received as follows: Company Bid Price (exclusive of taxes) Niagara Crack Sealing $166,000.00 Falcon Road Services $197,000.00 Roadmaster Road Construction & Sealing $223,000.00 Niagara Crack Sealing submitted the lowest compliant bid for the project at a total price of $166,000.00, exclusive of HST for the supply of labour, equipment and materials to perform asphalt crack sealing on various roads throughout Elgin County. The lowest submitted bid is within budget estimates. Fiberglass Reinforced Chip Seal A total of three (3) companies downloaded / picked up documents for this project. Two (2) companies submitted bids for this Tender; bids were received as follows: Company Bid Price (exclusive of taxes) Norjohn Contracting and Paving $126,651.00 MSO Construction $137,270.00 Norjohn Contracting submitted the lowest compliant bid for the project at a total price of $126,651.00, exclusive of HST for the supply of labour, equipment and materials to place Fiberglass Reinforced Chip Seal on Richmond Road (CR #43) and Sparta Line (CR #27). The lowest submitted bid is within budget estimates. CONCLUSION: Staff are pleased with the results of the tender and all of the recommended contractors have completed work for the County in the past. Work on the projects is expected to begin in the spring with completion scheduled for the end of August. As per the County of Elgin's Purchasing Policy, if change orders are required and the cost increases above the tender amount approved by Council by less than 10 %, and the amount is within the overall budgeted project amount, work will proceed upon authorization by the Director. However, if the cost increases above the tender amount approved by Council by more than 10 %, the Director will prepare a further report to Council outlining the expenditures. 87 RECOMMENDATIONS: THAT Roto -Mill Inc. be selected for the Cold In -Place Recycling with Expanded Asphalt Material (CIREAM) Tender, Contract No. 6200 -15 at a total price of $1,247,702.50, inclusive of a $50,000 contingency allowance and exclusive of H.S.T.; and, THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender (Part A), Contract No. 6220 -15A at a total price of $1,467,918.00, inclusive of a $25,000 contingency allowance and exclusive of H.S.T.; and, THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender (Part B), Contract No. 6220 -15B at a total price of $1,814,344.00, inclusive of a $25,000 contingency allowance and exclusive of H.S.T.; and, THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) Tender, Contract No. 6250 -15 at a total price of $458,505.50, inclusive of a $25,000 contingency allowance and exclusive of H.S.T.; and, THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No. 6090 -15 -09 at a total price of $166,000.00, exclusive of H.S.T.; and, THAT Norjohn Contracting be selected for the Fiberglass Reinforced Chip Seal Tender, Contract No. 6250 -15C at a total price of $126,651.00, exclusive of H.S.T.; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contracts. All of which is Respectfully Submitted Approved for Submission Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer Mike Hoogstra Purchasing Coordinator Clayton Watters Director of Engineering Services 88 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director of Engineering Services DATE: February 13, 2015 SUBJECT: No Parking By -Law Amendment — Imperial Road at Lyons Line INTRODUCTION: The County of Elgin has received a concern regarding sight line restrictions and potentially unsafe conditions at the intersection of Imperial Road (County Road #73) and Lyons Line (County Road #48). Staff has reviewed the area and recommends the installation of no parking signs south of the intersection to eliminate the hazard. DISCUSSION: Staff has reviewed the area on Imperial Road south of Lyons Line in the hamlet of Lyons. At times vehicles are parking on the Imperial Road shoulder, immediately south of a store located at the south west corner of the intersection. Vehicles parked in this location obscure sight lines necessary for drivers to enter Imperial Road who are stopped on Lyons Line. In order to maintain adequate sight distance for vehicular movements at the intersection, a no parking area should be implemented on the west side of Imperial Road from the south property limits of Lyons Line for 53 metres to the south. CONCLUSION: Staff reviewed the area on Imperial Road in Lyons and found a potentially unsafe condition exists when vehicles park along the west road shoulder south of Lyons Line. Staff therefore recommends that the No Parking Bylaw be amended to include this area. RECOMMENDATIONS: THAT the No Parking By -Law be amended to include a section of Imperial Road from the south west property limits of Lyons Line, southerly for 53 metres; and, THAT the OPP be notified of the establishment of this no parking zone. All of which is Respectfully Submitted, Approved for Submission, Peter Dutchak Mark G. McDonald Deputy Director of Engineering Services Chief Administrative Officer 89 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: January 10, 2014 SUBJECT: Homes — West Elgin Community Health Centre (WECHC) Meals on Wheels (MOW) Contract — 2015 -2016 INTRODUCTION: Bobier Villa, in partnership with West Elgin Community Health Centre (WECHC) provide meals on wheels (MOW) to seniors in West Elgin communities. DISCUSSION: The Homes have aimed to keep the Meals on Wheels (MOW) program affordable to individuals in the community without negatively impacting the Home's budgets. In 2012, the fee for meals increased from $6.00 to $6.50. This amount continues to provide for full cost recovery of the program. CONCLUSION: Providing nutritional meal service to community residents continues to be a valuable and needed service. In discussion with the WECHC, staff is recommending no price increase. In addition, and in keeping with the Victorian Order of Nurses MOW contractual agreement, staff is also recommending a two year term, 2015 through 2016. RECOMMENDATION: THAT the current price of Meals on Wheels remain $6.50 for a 2 -year term, 2015 through 2016, and; THAT Council authorize the CAO to sign the 2015 - 2016 Meals on Wheels agreement with the WECHC. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 90 ,ur'ri�110�+ in . El P dpe“: 0 MkY XV! dpe REPORT TO COUNTY COUNCIL FROM: Rhonda Duffy, Director of Homes and Seniors Services DATE: February 23, 2015 SUBJECT: Homes — Long -Term Care (LTC) Case Mix Index (CMI) Results for 2015 -16 Funding INTRODUCTION: The Ministry of Health and Long -Term Care ( MOHLTC) has provided notification of the results for the 2015 -16 Nursing and Personal Care (NPC) funding, referred to as the CMI. DISCUSSION /CONCLUSION: Each year the MOHLTC informs long -term care homes of the results of the prior year's Minimum Data Set (MDS) /Resident Assessment Instrument (RAI) which defines the level of funding for the NPC envelope. Since the implementation of the MDS /RAI assessment system, long -term care homes continue to compete for funding from the same pie despite the increasing acuity levels of the aging population. As stated by the MOHLTC, The case mix system allocates the funding pot but does not change the size of the pot ". For 2015 -16 there will be a funding decrease for all three homes: Apr 2015 to Mar — 2016 Elgin manor (36,280) Terrace Lodge (133,028) Bobier Villa (22,595) Total (191,903) This year's funding results have been discouraging. Although the MOHLTC states the funding system ensures "fiscal neutrality ", it is not clear how some LTC homes receive higher funding when for the most part, the acuity level in general has increased equally across all long term care homes. The funding system works on the basis of obtaining the highest level of funding related to care delivery. For example the maximum funding level for special rehabilitation is only calculated on 5% of the home's residents. Where the 5% limit is exceeded, the special rehabilitation days will be placed in the next funding category that is most favorable to the home. So the home receives credit so to speak for anything over 5 %, just at a lower funded level. Larger homes with greater resources are able to focus on capturing the next level of funding category and maximizing that particular area of funding. Staff will continue to pursue strategies to focus on the highest level of CMI funding possible for the homes. Staff will also seek external training support for MDS /RAI coordinators and registered staff. 91 RECOMMENDATION: THAT the report titled "Long -Term Care (LTC) Case Mix Index (CMI) Results for 2015 -16 Funding" dated February 23, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 92 ,ur'ri�110�+ in . Pople'A 0MkY XV!d REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: February 23, 2015 SUBJECT: Homes - Long Term Care Service Accountability Agreement (L- SAA) -2013- 2016 — Schedule D INTRODUCTION: In 2010, the Ministry of Health & Long Term Care (MOHLTC) transferred funding agreement accountability for long term care homes to the Southwest Local Health Integration Network (LHIN). As a result, the Long Term Care Service Accountability Agreement (L -SAA) evolved replacing the previous Service Accountability Agreements which were signed annually. DISCUSSION /CONCLUSION: At the time of the initial signing of the L -SAA, there were performance indicators to be determined (TBD). Schedule D will be update to incorporate the performance indicators. The update will also include indicator specifics, targets and standards for 2015/2016. These changes will be in effect by April 1, 2015. These LHIN Specific Performance Obligations are: • Behavioural Support Ontario (BSO) program • Hospice Palliative Care • TheHealthline.ca • Quality Improvement Plan (QIP) Currently, the homes are participating in the BSO program and provide routine updates to TheHealthline.ca, the Hospice Palliative Care commitment is pending further definition and QIP's for each home will be brought before council in March 2015 for approval. RECOMMENDATION: THAT Council authorize staff to sign the Long -Term Care Service Accountability Agreement (L -SAA)- 2013 -2016 — Schedule D as requested by the Southwest Local Health Integration Network. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 93 February 11, 2015 Rhonda Duffy Director of Homes and Seniors Services Elgin Manor 39262 Fingal Line RR 1 St. Thomas ON N5P 3S5 Dear Ms. Duffy: IFIS# 237 Program# H11056 Re: 2013 -16 Long -Term Care Home Service Accountability Agreement Within the current 2013 -2016 Long -Term Care Home Service Accountability Agreement ( "L -SAA ") that has been signed between your organization and the South West Local Health Integration Network ( "the LHIN "), the performance indicators for 2015/16 were indicated as "To Be Determined (TBD) ". The LHIN would now like to update the L -SAA to include new indicators, targets and standards for 2015/16 fiscal year to Schedule D - Performance. In addition to the above -noted changes, LHIN Specific Performance Obligations have been refreshed and /or added and are referenced as: • Behavioural Supports Ontario (BSO) program • Hospice Palliative Care • TheHealthline.ca • Quality Improvement Plan (QIP) Subject to your agreement, the L -SAA will be amended with effect April 1, 2015, by adding the amended Schedule D that is included in Appendix 1 to this letter. To the extent that there are any conflicts between the current L -SAA and this amendment, the amendment will govern in respect of the Schedule D. All other terms and conditions in the L -SAA will remain the same. Please indicate your acceptance of, and agreement to this amendment, by signing below and returning one copy of this letter to Sheri Nolan, Administrative Assistant at sheri.noian ihins.on nca by March 9, 2015. LHIN15_111B ...2 Elgin Manor re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 2 ACTION: 1. Please review the amending letter and Schedule D — Performance to ensure your understanding and agreement to the terms and conditions. 2. Ensure the names of the signatories are correct. 3. Contact the LHIN with any questions to the Schedule D before March 2nd. 4. Return the Board /Operator approved signed L -SAA Letter (with L -SAA schedules) to the LHIN on or before March 9th, or provide the LHIN with a statement of intent to approve /sign by March 9th to sher.nolan lhins.on,ca. The LHIN understands that HSP Boards may not have a scheduled Board meeting between when the LHIN issues the L -SAA and March 9th when the approved /signed L -SAA schedules are requested to be returned to the LHIN. In this case, the LHIN asks that the CEO /ED /Administrator send to the LHIN by March 9th a Statement of Intent to Sign the L -SAA amending letter and Schedule D (see statement below). The purpose of this statement is to provide the LHIN with a certain level of assurance the amendment to the L -SAA is acceptable to the HSP but it is a matter of timing in order to table the amendments with the organization's Board for approval. The following statement should be sent via email to the attention of sheri.nolanlhinc.on , ca if the HSP cannot return a HSP Board /Operator approved /signed L -SAA to the LHIN by March 9th. Subject to consideration of the 2013 -16 L -SAA Amendments on INSERT BOARD >'MEETING DATE by the Board of Directors for INSERT LTC HOME NAME, it is the intention of the organization to approve and sign the final 2015 -17 L -SAA Schedule as received. If you have any questions or concerns please contact Carolyn Ridley, Financial Analyst at (519) 640- 2581. We would like to take this opportunity to thank you and your staff for your efforts and hard work in helping to improve health care within the South West LHIN. Yours very truly, /SU Michael Barrett Chief Executive Officer Encl. cc: Mark McDonald, Chief Administrative Officer, Elgin Manor Jeff Low, Board Chair, South West LHIN Mark Brintnell, Senior Director, Performance and Accountability, South West LHIN Kelly Gillis, Senior Director, System Design and Integration, South West LHIN LHIN15_111B 95 Elgin Manor re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 3 AGREED TO AND ACCEPTED BY: Elgin Manor By: Rhonda Duffy, Director of Homes and Seniors Services, I Date have the authority to bind And By: Mark McDonald, Chief Administrative Officer, I have the Date authority to bind LHIN15_111B 96 February 11, 2015 Rhonda Duffy Director of Homes and Seniors Services Bobier Villa 1 Bobier Lane Dutton ON NOL 1J0 Dear Ms. Duffy: IFIS# 237 Program# H11052 Re: 2013 -16 Long -Term Care Home Service Accountability Agreement Within the current 2013 -2016 Long -Term Care Home Service Accountability Agreement ( "L -SAA ") that has been signed between your organization and the South West Local Health Integration Network ( "the LHIN "), the performance indicators for 2015/16 were indicated as "To Be Determined (TBD) ". The LHIN would now like to update the L -SAA to include new indicators, targets and standards for 2015/16 fiscal year to Schedule D - Performance. In addition to the above -noted changes, LHIN Specific Performance Obligations have been refreshed and /or added and are referenced as: • Behavioural Supports Ontario (BSO) program • Hospice Palliative Care • TheHealthline.ca • Quality Improvement Plan (QIP) Subject to your agreement, the L -SAA will be amended with effect April 1, 2015, by adding the amended Schedule D that is included in Appendix 1 to this letter. To the extent that there are any conflicts between the current L -SAA and this amendment, the amendment will govern in respect of the Schedule D. All other terms and conditions in the L -SAA will remain the same. Please indicate your acceptance of, and agreement to this amendment, by signing below and returning one copy of this letter to Sheri Nolan, Administrative Assistant at sheri.nolan a Ihinson.ca by March 9, 2015. LHIN15_111B ...2 Bobier Villa re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 2 ACTION: 1. Please review the amending letter and Schedule D — Performance to ensure your understanding and agreement to the terms and conditions. 2. Ensure the names of the signatories are correct. 3. Contact the LHIN with any questions to the Schedule D before March 2nd. 4. Return the Board /Operator approved signed L -SAA Letter (with L -SAA schedules) to the LHIN on or before March 9th, or provide the LHIN with a statement of intent to approve /sign by March 9th to sheri.nolan hins.on.ca. The LHIN understands that HSP Boards may not have a scheduled Board meeting between when the LHIN issues the L -SAA and March 9th when the approved /signed L -SAA schedules are requested to be returned to the LHIN. In this case, the LHIN asks that the CEO /ED /Administrator send to the LHIN by March 9th a Statement of Intent to Sign the L -SAA amending letter and Schedule D (see statement below). The purpose of this statement is to provide the LHIN with a certain level of assurance the amendment to the L -SAA is acceptable to the HSP but it is a matter of timing in order to table the amendments with the organization's Board for approval. The following statement should be sent via email to the attention of sheri,nolan lhins.aneca if the HSP cannot return a HSP Board /Operator approved /signed L -SAA to the LHIN by March 9th. Subject to consideration of the 2013 -16 L -SAA Amendments on INSERT BOARD MEETING DATE by the Board of Directors for INSERT LTC HOME NAME, it is the intention of the organization to approve and sign the final 2015 -17 L -SAA Schedule as received. If you have any questions or concerns please contact Carolyn Ridley, Financial Analyst at (519) 640- 2581. We would like to take this opportunity to thank you and your staff for your efforts and hard work in helping to improve health care within the South West LHIN. Yours very truly, Michael Barrett Chief Executive Officer Encl. cc: Mark McDonald, Chief Administrative Officer, Bobier Villa Jeff Low, Board Chair, South West LHIN Mark Brintnell, Senior Director, Performance and Accountability, South West LHIN Kelly Gillis, Senior Director, System Design and Integration, South West LHIN LHIN15_111B 98 Bobier Villa re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 3 AGREED TO AND ACCEPTED BY: Bobier Villa By: Rhonda Duffy, Director of Homes and Seniors Services, I Date have the authority to bind And By: Mark McDonald, Chief Administrative Officer, I have the Date authority to bind LHIN15_111B 99 February 11, 2015 Rhonda Duffy Director of Homes and Seniors Services Terrace Lodge 475 Talbot Street East 49462 Talbot Line Aylmer ON N5H 3A5 Dear Ms. Duffy: IFIS# 237 Program# H13117 Re: 2013 -16 Long -Term Care Home Service Accountability Agreement Within the current 2013 -2016 Long -Term Care Home Service Accountability Agreement ( "L -SAA ") that has been signed between your organization and the South West Local Health Integration Network ( "the LHIN "), the performance indicators for 2015/16 were indicated as "To Be Determined (TBD) ". The LHIN would now like to update the L -SAA to include new indicators, targets and standards for 2015/16 fiscal year to Schedule D - Performance. In addition to the above -noted changes, LHIN Specific Performance Obligations have been refreshed and /or added and are referenced as: • Behavioural Supports Ontario (BSO) program • Hospice Palliative Care • TheHealthline.ca • Quality Improvement Plan (QIP) Subject to your agreement, the L -SAA will be amended with effect April 1, 2015, by adding the amended Schedule D that is included in Appendix 1 to this letter. To the extent that there are any conflicts between the current L -SAA and this amendment, the amendment will govern in respect of the Schedule D. All other terms and conditions in the L -SAA will remain the same. Please indicate your acceptance of, and agreement to this amendment, by signing below and returning one copy of this letter to Sheri Nolan, Administrative Assistant at she ri.nolan(a lhins.on.ca by March 9, 2015. LHIN15_111B ...2 Terrace Lodge re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 2 ACTION: 1. Please review the amending letter and Schedule D — Performance to ensure your understanding and agreement to the terms and conditions. 2. Ensure the names of the signatories are correct. 3. Contact the LHIN with any questions to the Schedule D before March 2nd. 4. Return the Board /Operator approved signed L -SAA Letter (with L -SAA schedules) to the LHIN on or before March 9th, or provide the LHIN with a statement of intent to approve /sign by March 9th to sheri.nalan + lhins.an.ca. The LHIN understands that HSP Boards may not have a scheduled Board meeting between when the LHIN issues the L -SAA and March 9th when the approved /signed L -SAA schedules are requested to be returned to the LHIN. In this case, the LHIN asks that the CEO /ED /Administrator send to the LHIN by March 9th a Statement of Intent to Sign the L -SAA amending letter and Schedule D (see statement below). The purpose of this statement is to provide the LHIN with a certain level of assurance the amendment to the L -SAA is acceptable to the HSP but it is a matter of timing in order to table the amendments with the organization's Board for approval. The following statement should be sent via email to the attention of sheri.nolan a Ihins,on.ca if the HSP cannot return a HSP Board /Operator approved /signed L -SAA to the LHIN by March 9th Subject to consideration of the 2013 -16 L -SAA Amendments on INSERT BOARD MEETING DATE by the Board of Directors for INSERT LTC HOME NAME, it is the intention of the organization to approve and sign the final 2015 -17 L -SAA Schedule as received. If you have any questions or concerns please contact Carolyn Ridley, Financial Analyst at (519) 640- 2581. We would like to take this opportunity to thank you and your staff for your efforts and hard work in helping to improve health care within the South West LHIN. Yours very truly, Michael Barrett Chief Executive Officer Encl. cc: Mark McDonald, Chief Administrative Officer, Terrace Lodge Jeff Low, Board Chair, South West LHIN Mark Brintnell, Senior Director, Performance and Accountability, South West LHIN Kelly Gillis, Senior Director, System Design and Integration, South West LHIN LHIN15_111B 101 Terrace Lodge re: Amendment of 2013 -16 L -SAA for 2015/16 February 11, 2015 Page 3 AGREED TO AND ACCEPTED BY: Terrace Lodge By: Rhonda Duffy, Director of Homes and Seniors Services, I Date have the authority to bind And By: Mark McDonald, Chief Administrative Officer, I have the Date authority to bind LHIN15_111B 102 Schedule D — Performance 1.0 Performance Indicators 0) C O 0 9- a) C (n -o 12 L C (^(f 0) a) U C co L L O a) co > 0_ a) a) a) U U Q C1 o_ co •— Q CD L O' O O L .L 'O0) -0 �. C U L (p _ 7 N -o 0) co a) L _c •C Co . E L O ° -0 CO U_ o a) 0 (0 = 0) a) C U a) (0 co E �O LO Q s a) m a _0 C CL.- 6 a) "0 N N 0 (J) E a) v O O C (0 a) E 3 LO co a) N 16 2 a) U co 0_ N O N m j C (0 a) o C a) a) o_ E E (n (o -0 a)0 CT3 1 (V Performance Debt Service Coverage Ratio (P) a 0 0 w 0 0 0 co C co C Total Margin (P) C C Average Long -Stay Occupancy / Average Long -Stay Utilization (E) C Wait Time from CCAC Determination of Eligibility to LTC Home Response (E) Long -Term Care Home Refusal Rate (E) Percentage of Residents Who Fell in the Last 30 days (E) C Percentage of Residents Whose Pressure Ulcer Worsened (E) 0 C Percentage of Residents on Antipsychotics Without a Diagnosis of Psychosis (E) Percentage of Residents in Daily Physical Restraints (E) Schedule D — Performance 2.0 LHIN Specific Performance Obligations. (a) In recognition of the Developmental Indicators, the LTC Home will contribute to: • Reduced resident transfers from LTC Home to Emergency Department/hospitals for conditions which can be treated in the LTC Home; • Reduced hospital admissions for conditions which can be treated in the LTC Home; • Reduced hospital length of stay (LOS) for Long -Term Care Residents who can be discharged to a LTC Home for theft ongoing care with appropriate additional supports. (b) Wound Management (WM) The LTC Home shall participate in the South West Regional Wound Care Program, as sponsored by the South West Community Care Access Centre (CCAC). (c) Behavior Support Ontario (BSO) Program The LTC Home shall participate in the Behavioral Supports Ontario (BSO) program with other health service providers and regularly report their performance metrics to St. Joseph's Health Care, London who performs the LHIN -wide coordination role. (d) Hospice Palliative Care The LTC Home will work with the South West Hospice Palliative Care Network to support the adoption of the provincial six (6) priority Hospice Palliative Care Indicators and the development of regional indicators, and their associated technical specifications and data collection processes, for planning and evaluation purposes. As an identified provider of Hospice Palliative Care (HPC) Services in the South West Local Health Integration Network (LHIN), your organization is required to support the provincial LHINs core set of common HPC deliverables. (e) TheHealthline.ca All LTC Home agrees to regularly update, and annually review beginning April 1, 2015 site specific programs and services information, as represented within the thehealthline.ca website. (f) Review Obligation — Annually review /update HSP specific content on thehealthline.ca Quality Improvement Plan (QIP) The LTC Home will align the Quality Improvement Plan (QIP) with consideration of the South West LHIN Integrated Health Service Plan (IHSP) priorities, and will submit the completed Plan and Progress Report annually to the LHIN at the time of submission. Reporting Obligations — Reporting to the South West LHIN will be completed annually for both the Quality Improvement Plan and Annual Progress Report in accordance with the timelines specified using the South West LHIN reporting email. April 1, 2015: 2015/16 QIP and 2014/15 Progress Report April 1, 2016: 2016/17 QIP and 2015/16 Progress Report 104 2 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy, Director of Homes and Seniors Services DATE: February 23, 2015 SUBJECT: Homes - Long -Term Care Home Service Accountability Agreement (L -SAA) — Schedule E INTRODUCTION: The South West Local Health Integration Network (SWLHIN) Service Accountability Agreement Schedule E — Form of Compliance Declaration is an annual reporting requirement. DISCUSSION: The Long -Term Care Home Service Accountability Agreement (L -SAA) includes a schedule of reporting requirements for specific reports related to performance, occupancy, staffing, funding, compliance, etc. Schedule E, "Form of Compliance Declaration" relates to a declaration by the Chief Executive Officer that the Health Service Provider has fulfilled its obligations under the L -SAA during the applicable period. The reporting period is from January 1, 2014 — December 31, 2014. CONCLUSION; To the best of staff's knowledge, the (3) three County of Elgin Homes have satisfied the requirements of Schedule E — Form of Compliance Declaration and recommend that this form be signed for all (3) three homes. RECOMMENDATION: THAT Council authorize staff to sign the Long -Term Care Home Service Accountability Agreement — Schedule E" for the Homes for January 1, 2014 — December 31, 2014. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 105 Schedule E — Form of Compliance Declaration DECLARATION OF COMPLIANCE Issued pursuant to the Long Term Care Service Accountability Agreement To The Board of Directors of the South West Local Health Integration Network (the "LHIN "). Attn: Board Chair. From: The Board of Directors (the "Board ") of the [Corporation of the County of Elgin (the "HSP ") For: Bobier Villa (the "Home ") Date: March 10, 2015 Re: January 1, 2014 — December 31, 2014 (the "Applicable Period ") The Board has authorized me, by resolution dated March 2i to declare to you as follows: After making inquiries of the Administrator, Michele Harris and other appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled, its obligations under the long- term care service accountability agreement (the "Agreement ") in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that (i) it has complied with the provisions of the Local Health System Integration Act, 2006 and with any compensation restraint legislation which applies to the HSP; and (ii) every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement; Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the LHIN and the HSP effective April 1, 2013. Rhonda Duffy, Director of Homes and Seniors Services 106 1 Schedule E — Form of Compliance Declaration Cont'd. Appendix 1 - Exceptions [Please identify each obligation under the L -SAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] 107 2 Schedule E — Form of Compliance Declaration DECLARATION OF COMPLIANCE Issued pursuant to the Long Term Care Service Accountability Agreement To The Board of Directors of the South West Local Health Integration Network (the "LHIN "). Attn: Board Chair. From: The Board of Directors (the "Board ") of the [Corporation of the County of Elgin (the "HSP ") For: Elgin Manor (the "Home ") Date: March 10, 2015 Re: January 1, 2014 — December 31, 2014 (the "Applicable Period ") The Board has authorized me, by resolution dated March 2i to declare to you as follows: After making inquiries of the Administrator, Michele Harris and other appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled, its obligations under the long- term care service accountability agreement (the "Agreement ") in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that (i) it has complied with the provisions of the Local Health System Integration Act, 2006 and with any compensation restraint legislation which applies to the HSP; and (ii) every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement; Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the LHIN and the HSP effective April 1, 2013. Rhonda Duffy, Director of Homes and Seniors Services 108 1 Schedule E — Form of Compliance Declaration Cont'd. Appendix 1 - Exceptions [Please identify each obligation under the L -SAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] 109 2 Schedule E — Form of Compliance Declaration DECLARATION OF COMPLIANCE Issued pursuant to the Long Term Care Service Accountability Agreement To The Board of Directors of the South West Local Health Integration Network (the "LHIN "). Attn: Board Chair. From: The Board of Directors (the "Board ") of the [Corporation of the County of Elgin (the "HSP ") For: Terrace Lodge (the "Home ") Date: March 10, 2015 Re: January 1, 2014 — December 31, 2014 (the "Applicable Period ") The Board has authorized me, by resolution dated March 2i to declare to you as follows: After making inquiries of the Director of Homes and Seniors Services, Rhonda Duffy and other appropriate officers of the HSP and subject to any exceptions identified on Appendix 1 to this Declaration of Compliance, to the best of the Board's knowledge and belief, the HSP has fulfilled, its obligations under the long -term care service accountability agreement (the "Agreement ") in effect during the Applicable Period. Without limiting the generality of the foregoing, the HSP confirms that (i) it has complied with the provisions of the Local Health System Integration Act, 2006 and with any compensation restraint legislation which applies to the HSP; and (ii) every Report submitted by the HSP is accurate in all respects and in full compliance with the terms of the Agreement; Unless otherwise defined in this declaration, capitalized terms have the same meaning as set out in the Agreement between the LHIN and the HSP effective April 1, 2013. Mark McDonald, CAO 110 1 Schedule E — Form of Compliance Declaration Cont'd. Appendix 1 - Exceptions [Please identify each obligation under the L -SAA that the HSP did not meet during the Applicable Period, together with an explanation as to why the obligation was not met and an estimated date by which the HSP expects to be in compliance.] 111 2 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Finance DATE: February 24, 2015 SUBJECT: 2015 Elgin St. Thomas Public Health Budget INTRODUCTION: Attached is the 2015 budget for Public Health as approved by their Board on February 11, 2015. The budget includes a 2.7% increase in ongoing costs, as well as the addition of $221,000 in costs for one -time business cases. DISCUSSION: The province funds 75% of Public Health cost and the City and County split the remainder based on population. The County's share of the above increase is $58,000 and is containable within Council's approved 2015 budget. Council's budget also included the adjustment of the City /County split based on the latest population figures as per the soon to be signed new shared services agreement with the City. The net effect of these changes is a County's share of $970,000. RECOMMENDATION: THAT the report titled "2015 Elgin St. Thomas Public Health Budget" dated February 24, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 112 February 25, 2015 Mr. Jim Bundschuh Director, Financial Services County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Jim, ELGIN ST. THOMAS PUBLIC HEALTH On behalf of the Board of Health, we are pleased to advise you that the Board of Health of Elgin St. Thomas Public Health approved the 2015 cost - shared budgets at its February 11, 2015 Board meeting with the following resolution: That the Board of Health approve the 2015 Mandatory Program Budget and Related Services Budgets in the amounts of: $6,497,460. Mandatory Program Budget 50,000. CINOT Expansion Program* 17,991. Small Drinking Water Systems Budget 56,103. Vector -Borne Diseases Surveillance /Education Budget* 9.504. Vector -Borne Diseases Larviciding Budget* $6,631,058. Sub Total of Year over Year Budgets $220,960. One -Time Business Cases (for salary support of the Medical Officer of Health position and for redevelopment costs associated with ESTPH's website) $6,852,018. Final Total of Year over Year Budgets and Business Cases $969,926. County of Elgin's Total Levy The levy is based on the funding split of 75% provincial funding and 25% municipal funding. The County of Elgin pays 56.7% of the 25% municipal share. fovit14,000 't V1,410 VUUUUUUUUmV l fAlAA Elgin St, Thomas Public Health 1230 Talbot Street, St Thomas., ON N5P 109 Phone 519 -631 -9900 Toll Free 1 -800- 922 -0096 Fax 519- 633 -0468 Voicemail 519- 631 -3159 www elginhe f PJ on ca Mr. Jim Bundschuh Page 2 Februaq 25, 2015 The total levy for the above noted budgets for the County of Elgin is $969,926 inclusive of all cost shared - budgets and one -time cost - shared business cases. On average, the increase in each year over year budget is approximately 3% with the exception of the CINOT Expansion program which has a 27% decrease over last year. The additional one -time business case budgets are new this year. The Board of Health approved five one -time business cases with three of them being 100% provincially funded. The remaining two business cases are cost - shared between the province and the municipalities at the regular funding split. A further breakdown of the various cost - shared budgets is attached. In keeping with the previous payment schedule, please forward payment to Elgin St. Thomas Public Health in monthly installments. A copy of the Board approved financial audited statements for the period ending December 31, 2014 will be forwarded to the County of Elgin once that work is completed — likely April 2015. If you have any questions, please don't hesitate to contact us. Sincerely, Ms. Heather Jackson Chair, Board of Health Elgin St. Thomas Public Health Cynthia St. John Executive Director Elgin St. Thomas Public Health attachments: 2015 Mandatory Programs and Related Services Budgets 2015 One -Time Cost - Shared Business Cases Overview copy: Mark McDonald, Chief Administrative Officer, County of Elgin Susan McConnery, Manager of Finance, Elgin St. Thomas Public Health *Please note that the costs associated with the Related Services Budgets (Children in Need of Treatment Expansion Program, and Vector Borne Diseases) are an estimation at this time as the provincial direction for 2014 for these programs is not known at this time. * *These one -time business cases are one -time funding requests made to the Ministry of Health and Long Term Care and are cost-shared as outlined in the Ministry guidelines provided to public health units. 114 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS AND RELATED SERVICES SUPPORTED BY THE ONTARIO PUBLIC HEALTH STANDARDS AND PROTOCOLS 2015 COS fer ELGIN - SHARED BUDGETS FOR ST. THOMAS PUBLIC HEALTH Included: Mandatory Programs Budget CINOT Expansion Budget Small Drinking Water System Budget Vector -Borne Diseases (surveillance/education and Iarviciding) One -Time Funding Business Cases Approved by the Board of Health February 11, 2015 MEM 115 AMINO MANDATORY PROGRAMS AND SERVICES 2015 Budget 2014 MINISTRY APPROVED BUDGET 2015 BUDGET DIFFERENCE LEVY INCREASE City of St. Thomas 646,606 703,350 56,744 8,78% County of Elgin 930,483 921,015 (9,468) - 1.02% Province of Ontario 4,731,267 4,873,095 141,828 3.00% Total 6,308,356 6,497,460 189,104 3.00% 116 SALARIES ACCOUNT # 4300 5005-5055,5075 5065 5080-5090 5095- 5125,5145,5150 5130-5135 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS 2015 COST-SHARED BUDGET ACCOUNT NAME Recoveries Management Nursing Inspectors Nutrition/Health Promo/Hygienist/Other Support Surge capacity support TOTAL Percentage (%) of entire 2015 budget Increase in budget 2014 BUDGET- APPROVAL 1,013,600 1,286,000 481.800 336,400 379,800 40,000 3,537,600 6.84% 2015 BUDGET 1,112,457 1,346,821 495,132 334.169 389,335 101.500 3,779,414 Difference 0 98.857 60,821 13,332 (2,231) 9,535 61,500 241,814 58.17% 117 15 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROD ~ , , S 2015 COST- SHARED BUDGET FRINGE BENEFITS ACCOUNT # 5305 5310 5315 5320 5325 5330 5335 5340 5345 5350 5355 5360 5365 5370 5375 ACCOUNT NAME Vision Employer Health Tax Extended Health Care Dental Plan CPP OMERS LTD WSIB El Life Insurance Baby Benefit Employee Assistance Program Meal Allowance Part-Time Benefits Charged to Other Programs TOTAL Percentage (1) of entire 2015 budget Increase in budget 2614 BUDGET APPROVAL 2015 BUDGET 16,000 20,000 97,000 98,000 185,000 _ 177,000 96,000 80,000 171,000 180,000 503,000 491,000 75,000 85.000 53,000 54,000 90,000 92.000 22,000 21,000 14,000 20,000 4,000 _ 4,000 2,200 2,200 23,000 20,000 (340,0001 (344,800) 1,011,200 999,400 _ -1.17% Difference 4,000 1,000 (8.000) (16,000) 9.000 (12,000) 10,000 1,000 2,000 (1,000) 6,000 (3,000) (4,800) (11,800) 15.38% 118 16 PREMISES ACCOUNT # 5605/5650 5610 5615 5620 5625 5630 5635 5640 5140 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS 2015 COST-SHARED BUDGET ACCOUNT NAME Mortgage/Rent Housekeeping Supplies Property Taxes Grounds Maintenance Service & Repairs Garbage/Waste Removal HydrolWater Union Gas - Heat Insurance re: premises Custodian/Security TOTAL Percentage (%) of entire 2015 budget Increase in budget 2014 BUDGET APPROVAL 119 468,000 7.500 12,300 75,000 5,000 45,000 10,000 11,000 53,100 686,900 6.70% 2015 BUDGET 468,000 10,000 12,450 75,000 6,000 73,000 7,500 11,500 69,444 732,894 Difference 2,500 150 1,000 28,000 (2,500) 500 16,344 45,994 11.28% ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROG' _ S 2015 COST - SHARED BUDGET HEALTH PROMOTION 2014-BUDGET ACCOUNT # ACCOUNT NAME APPROVAL 2015 BUDGET Difference 4305 6020 4310 6020 Prenatal Fees Prenatal Materials & Supplies NRT Revenue NRT Materials & Supplies (2,200) 2.200 (3,000) 10,600 (1,800) 1,800 (1,900) 6,000 400 (400). 1,100 (4,600) 4315 6035 4320 6040 6020 6015 6050 6055/6060 6030 6065 5080 5085 STI Clinic Revenue STI Fees for Service Sale of Pills Oral Contraceptives Materials & Supplies Travel /Meeting Expenses Advertising (Public Awareness /Promotion) Memberships/Subscriptions Professional Development Volunteer Recognition/Training CINOT - Consulting Fees CINOT Claims TOTAL 114,000), 11,900 (19,500) _ _24,000 74,905 _ 30,000 14,780 5,000 14,700 1,000, 22,000 245,000 417,385 (16,000)_ 12,000 (18,000) 22,500 74,905 30,000 14,050 5,000 12,000 1,000 22,000 150,000 313,555 (2,000) 100 1,500 (1,500) (730) (2,700) (95,000) (103,830) Percentage ( %) of entire 2015 budget Decrease In budget 4.83% - 24.88% 120 18 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS 2015 COST-SHARED BUDGET HEALTH PROTECTION ACCOUNT # ACCOUNT N 2014 BUD-OtT APPROVAL 2015 BUDGET Difference 4325 Food Safe Course Fees (6,600) (6.600) 6020 Food Safe Course Expenditures 3.000 3,000 4330 Migrant Housing Inspection Fees (4.800) (3.550) 1.250 4335 Fixed Premise Property Searches (250).. (375) _ (125) 4340 Meningococcal Program Revenue (7,225) (7,013) 212 6020 Meningococcal Program Expend, 11,963 9,815 4345 influenza Program Revenue (13,750) (5,000) (2,148). 8,750 6020 4350 Influenza Program Expenditures HPV Campaign Revenue 29,338 (8,415) 13,740 (8,245) (15,598) 170 6020 6020 HPV Campaign Expenditures Materials & Supplies 13.490 50,920 13,225 55,570 (265) 4,650 6015/6025 Travel/Meeting Expenses 31,000 34,000 3.000 6050 Advertising (Public Awareness/Promotion) 2,250 2,000 (250) 6055/6060 Memberships/Subscriptions/Library 1,500 1,300 (200) 6030 Professional Development TOTAL 10.150 112,571 10,150 112,017 (554) Percentage (%) of entire 2015 budget Decrease In budget 1.72% -0.49% 121 19 CORPORATE COSTS ACCOUNT # 4410 5405 5410 5415 5420 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS 2015 COST-SHARED BUDGET ACCOUNT NAME Other Revenue Office Supplies Printing Telephone Postage 2014 BUDGET APPROVAL 2015 BUDGET 15.000 15,000 26,000 20,000 40,000 40,000 9,000 5,000 Difference (6,0001 (4,000) 5425 5430 5432 5435 5440 5445 5450 Courier Office Equipment Maintenance Office Equipment Rental Advertising - Staff Recruitment Meeting Expense Business Insurance Allowance Advertising/Promotion/Communications 1,500 1.000 6,000 4,000 12,700 12,000 5,000 3,000 3,500 3,500 1.000 0 70,000 70,000 f500) (2,000) (700) (2,000) (1,000) 5535 Engagement Strategies 25.000 25,000 5455 5460 5465 5470 5475 5480 5485 5490 5495 5500 Recruitment Expenses Legal Audit Bank Charges Insurance Excluding Premises Staff Training, Wellness & Recognition Labour Relations/Recruitment IT Support Fumiture & Equipment Computer/Technology/Equipment TOTAL 7,000 _ •3,000 60,000 60.000 14,000 14,000 9,000 10,000 35,000 30,000 9,200 15,680 15,000 23,600 75,800 _ 86.000 16,000 16,000 34,000 50,400 489,700 507,180 (4,000) 1,000 (5,000) 6.480 8.600 10,200 16,400 17,480 Percentage (%) of entire 2015 budget Increase in budget 7.81% 2.19% 122 20 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS 2015 COST-SHARED BUDGET ADMINISTRATION COSTS ACCOUNT # 5515 5520 5525 5540 ACCOUNT NAME Travel Memberships/Subscriptions Occupational Health & Safety Professional Development TOTAL Percentage (%) of entire 2015 budget Increase in budget 2014 BUDGET APPROVAL 123 3,000 12,000 6,500 17,000 38,500 0.00% 2015 BUDGET 3,000 14,000 6,500 13,000 36,500 Difference, 0 2,000 0 (4,000) (2,000) 0.56% BOARD OF HEALTH COSTS ACCOUNT # 5515 5440 5545 5510 5550 ACCOUNT NAME Travel Meeting Expense Miscellaneous Honoraria Conferences /Conventions TOTAL Percentage (%) of entire 2014 budget TOTAL TOTAL ° INCREASE 2014 BUDGET APPROVAL 1,500 1,500 500 10,000 1,000 14,500 2014 BUDGET APPROVAL 124 6,308,356 2015 BUDGET 1,500 _ 1,500 500 10.000 3,000 16,500 2015 BUDGET 6,497,460 Difference 0 0 0 0 2,000 2,000 0.25% Difference 189,104 3.00% 22 ELGIN ST. THOMAS PUBLIC HEALTH MANDATORY PROGRAMS AND SERVICES 2015 COST - SHARED BUDGET 125 22 2014 MINISTRY APPROVED BUDGET 2015 BUDGET $ DIFFERENCE % DIFFERENCE CINOT Expansion (Ages 14 - 17) 48,656 35,000 (13,656) - 28.07% General Anaesthethic 20,000 15,000 (5,000) - 25.00% TOTAL 68,656 50,000 (18,656) - 27.17% 125 22 ELGIN ST. THOMAS PUBLIC HEALTH SMALL DRINKING WATER SYSTEMS 2015 COST - SHARED BUDGET 126 23 2014 MINISTRY APPROVED BUDGET 2015 BUDGET $ DIFFERENCE QUO DIFFERENCE Salaries & Benefits 17,467 17,991 524 3.00% TOTAL 17,467 17,991 524 3.00% 126 23 ELGIN ST. THOMAS PUBLIC H TH VECTOR -BORNE DISEASES SURVEIL CE/EDUCATION AND VICIDING ACTIVITIES 2015 COST- SHARED BUDGET 2014 ESTPH Program (Cost Shared all Municipalities) 2015 ESTPH Program (Cost Shared all Municipalities) St.Thomas Aylmer Total Category Human Resources Activity Salaries and Benefits 46,350 Seasonal Staff for Trapping 2,838 $47,741 2,923 $47,741 2,923 Surveillance - Wildlife Other Surveillance - Mosquito Larval 2,418 Trapping Costs 1,300 2,491 1,339 2,491 1,339 Surveillance - Ticks Control and Prevention Mosquito Other 9,227 $7,128 $2,376 9,504 Planning and Other Activities Planning Activities Public Education Larviciding Ads Computers 1,212 Telecommunications (cell, pager, etc. Supplies Mapping 350 1,248 361 361 Research, pilot projects, evaluation Building Occupancy Total Costs MOHLTC Cost - Shared Portion Larviciding Totals $42,077 57.128 $49,205 $63,695 St. Thomas 127 $6,073 $1,901 $7,975 $56,103 Aylmer $0 1475 $475 $7,128 County of Elgin $7,953 80 87,953 $2,376 Total $56,103 59.504 $65,607 565,607 24 MANDATORY PROGRAMS AND RELATED SERVICES BUDGETS 2015 Cost- Shared Budgets MANDATORY PROGRAMS AND 2014 MINISTRY SERVICES APPROVED BUDGET Ci of SL Thomas County of Elgin Province of Ontario Total CINOT EXPANSION 2015 BUDGET DIFFERENCE L INCREASE 646,606 930,483 4731,267 703 350 921 015 4.873,095 56,744 9,468 141,828 6,308,356 6,497 460 189,104 2014 MINISTRY APPROVED BUDGET C of St. Thomas Coun of in Province of Ontario Total DIFFERENCE 8.78% - 1.02% 3.00% 3.00% LEVY INCR 7,037 10,127 51,492 - 23.09% - 30.02% 68,656 50,000 -27.17 SMALL DRINKING WATER SYSTEMS City of SL Thomas County of Elgin 2014 MINISTRY APPROVED BUDGET 1,790 2,576 2015 BUDGET DIFFERENCE L 1,948 2,550 158 (26 INCR 8.80% - 1,0274 Province of Ontario Total 13,100 17,467_ VECTOR -BORNE DISEASES (WEST NILE VIRUS) 2014 MINISTRY APPROVED BUDGET City of St. Thomas County of Elgin Province of Ontario 5,583 8,034 40,851 13,493 17991, 393 525 2015 BUDGET DIFFERENCE INCR 6,073 7, 53 42,077 490 3.00% 3.00% 8.78% (81)_ -1® 1,226 3.00% Total VECTOR -BORNE DISEASES (WEST NILE VIRUS • LARVICIDING) 54,468 2014 MINISTRY APPROVED BUDGET 56,103 1,635 3.00%, 2015 BUDGET DIFFERENCE INCR Town of A Imer = Larvicidin' on! Province of Ontario TOTAL COST - SHARED City of St. Thomas County of Elginv_ .............. Town of Aylmer 'Province of Ontario 2014 MINISTRY APPROVED BUDGET 662,863 0 475 7 128 9,504 2015 BUDGET 951,220 461 4,843,630 718, 938,605 475 4,973,295 0 14 208 0.00% 3.00% 3.00% 277 DIFFERENCE 55.821 (12,615) 14 129,665 3.00% 8.42% - 1.33% 3.00% 2.68% Total 6,458,174 6,631,058 172,884 2.68% 128 25 ONE -TIME FUNDING BUSINESS CASES 2015 Cost- Shared Budgets ONE -TIME FUNDING BUSINESS CASES 2014 MINISTRY APPROVED BUDGET 2015 BUDGET DIFFERENCE LEVY INCREASE City of St. Thomas 0 23,919 23,919 3.61% County of Elgin 0 31,321 31,321 3.29% Province of Ontario 0 165,720 165,720 3.42% Total 220,960 220,960 3.42% 129 2015 One -Time Cost — Shared Business Cases Overview Board of Health: Board of Health for the Elgin -St. Thomas Health Unit > Projects Description (including programs to be included / involved). One-time Cost —Shared Business Case: redevelopment .elainhealth.on.ca Website Includes; • Needs Assessment • AODA compliance tools • Navigation Structure/Site Structure • Website Format/Browser Compatibility • Content Development • Search Engine Optimization /Marketing • Domain Registration, Web & Erroll Hosting + Digital/Web Analytics One -time Project: Financial Assistance for Salary of Full Time Medical Officer of Health Under the direction of the Ministry of Health and Long Temi Care, the Board of Health proceeded to recruit a full -time Medical Officer of Health at the direction of the Chief Medical Officer of Health for the province of Ontario. In addition, the Board of Health moved ahead with the recruitment of the full -time position, in order to satisfy the provisions as outlined under the Health Protection and Promotion Act (HPPA). Total Cost of One - Time Business Cases gym, 5220,960 $165,720 $'23,919 Total share - Ministry of Health and Long Term Care Total share - City of St. Thomas 1 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Finance DATE: February 24, 2015 SUBJECT: Elgin Federation of Agriculture (EFA) Tax Ratio Letter INTRODUCTION: On September 25, 2012 Council considered the EFA's request to reduce the tax ratio on agricultural properties. The request was the result of the 2012 Municipal Property Assessment Corporation's (MPAC) revised assessment that recognized the significant increase in farm property values. After considering EFA's request, Council passed the following motions: THAT the current four -year Current Value Assessment (CVA) phase -in be the sole tool used to soften the 2012 reassessment impact on property taxes; and, THAT tax ratios for all property classes be maintained at their current level. DISCUSSION: The 2012 staff report to Council is attached outlining the reasons for not using the tax ratio as a tool for mitigating assessment value changes. After deliberation, Council concluded that the four year phase -in for assessment increases is the best mechanism for softening the blow of assessment changes on property tax and that no further mitigation should be pursued. The attached current letter from the EFA, dated February 19, 2015, does not introduce any new facts. As a result, staff is not recommending that the 2012 motions be reconsidered. RECOMMENDATION: THAT the report titled "Elgin Federation of Agriculture (EFA) Tax Ratio Letter" dated February 24, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 131 450 Sunset Drive, Suite Tel: 519- 633 -0114 President: Fons Vandenbroek fonsheather(d- hotmail.com Secretary- Administrator Roberta Gillard office(W elginfa rmers. ca February 19, 2015 228, St. Thomas, ON N5R 5V1 Warden Paul Ens and Council 450 Sunset Drive St Thomas, ON N5R 5V1 FEB RECEIVED 19 2015 eOOwrroFE:Gna Ii STA&TpIE $ERA" ":* Dear Warden Ens and Council: The Elgin Federation of Agriculture (EFA) wishes to thank Warden Marr and Elgin County senior staff for meeting with EFA representatives on November 20, 2014, to discuss the issue of the rising farmland property assessments and tax bills. Though the discussion proved ineffective at convincing county officials to permit reconsideration of our position on this matter during pre - budget consultations, we feel strongly that we need be on the record with the entire council with our request, and address those issues raised by the County during the 2014 budget consultation. As you may recall, the Municipal Property Assessment Corporation's (MPAC) 2012 reassessment saw a 51.4% increase in the assessed value of farmland in Elgin County, compared to a 12.2% increase in residential assessment and modest increases or decreases in commercial & industrial assessment. This has led to the farm property tax class shouldering a larger portion of the tax burden in Elgin County. Appendix 1 (attached) outlines the tax shift caused by the current assessment cycle in greater detail. During previous discussions on the issue, council asked why the EFA did not come forward on the behalf of residential property owners when the residential assessment increases outpaced farm assessments in the 2008 assessment cycle. In MPAC's 2008 assessment, residential properties increased by an average of 5% per year compared to 2% per year for farm land, a difference of 3% per year. These assessment numbers are much more manageable when compared to the 2012 assessment's, resulting in an annual increase e %5 %rincrease per year for fort) class, and a 3% for residential (RES). If the 2012 Assessments saw a farms compared to 3% for residential property, we would not be making this request to adjust the farm ratios. Our request is a result of the extreme increases in farmland assessment. Council may also recall that Section 308.1(3) of the Municipal Act grants authority to upper -tier or single -tier municipalities to set the Farm Tax Ratio between 0 and 0.25 of the residential rate for the farmland property class. To our knowledge, there is no similar legislative mechanism available to reduce, or reapportion the tax burden for any other property class. 132 In your letter to Mr. Vandenbroek dated October 22nd 2012 a thorough overview of the counties position on the issue was given. Included was an example that indicated that a "typical" family farm in Elgin County would see only an $85 increase in taxes per year. During our November meeting, EFA was asked to provide an example of how the increased assessment values have increased the taxes payable for family farms in Elgin County. Appendix 2, attached, outlines an example of a farm with residence that has seen similar increases in assessed value in both the residential component, as well as the farmland component of the property. Using Malahide tax rates (the median of Elgin County's seven lower -tier tax rates) this property owner would see an approximate annual increase of $343. The increase in taxes is primarily driven by the increased assessment of the farm component of the property. Annual taxes on the farmland component increase by approximately $276 compared to a $67 increase for the residential component. During the 2014 pre- budget consultation with council it was remarked by council members that due to high commodity prices at that time, farmers could easily afford to pay a larger tax bill. There have been numerous studies that have concluded that the property tax is a regressive tax, and therefore fails the "ability to pay" principal of taxation. However, if the ability to pay principal is being applied in this circumstance it should be noted that commodity prices have dropped significantly in the past year and farm incomes are also expected to decline, therefore reducing the ability for Elgin farmers to pay a larger proportion of the tax burden in 2015. The EFA recognizes that Elgin County has budgetary requirements to satisfy service delivery goals. Our request was not intended to suggest that council forego necessary tax revenues, rather, use Section 308.1(3) of the Municipal Act and reset the farm tax ratio to a level that returns the overall proportion of tax loading on the farmland class equivalent to levels prior to the 2012 reassessment. We appreciate County Council taking the time to consider the contents of this letter and look forward to your reply. Sincerely, Fons Vandenbroek President Elgin Federation of Agriculture Farmers Warking f33 armers a Ontario Federation of Agriculture Background Ontario AgriCentre 100 Stone Road West, Suite 206, Guelph, Ontario N1G 5L3 Tel: (519) 821 -8883 • Fax: (519) 821 -8810 • www.ofa.on.ca The Municipal Property Assessment Corporation (MPAC) completed a province wide assessment of properties in 2012. This assessment resulted in dramatic increases in farmland assessments. In Elgin county, the farmland property class increased by over 51 %. The increase in farm assessments as well as the change in other property assessments is summarized in figure 1 below. Figure 1: Changes in 2012 Current Value Assessments for Elgin County New - 30.00% New Larg Commercia - 20.00% Industrial New I Industrial Shopping - 10.00% 19 Pipeline s ndustrial Center °? 0.00% P; ?, Multi Large Ind {hka a Comm • 10.00% • esidential stria) rcial Residential 20.00% Managed 30.00% Forest 40.00% 50.00% Farm 60.00% The 2012 assessments produced substantial increase in farm assessments, modest increases to residential and commercial and a substantial decline in assessments for industrial properties. The result is a shifting of tax burden to the farm property class. The Ontario Federation of Agriculture enalI 4 rosperous and sustainable farms. Figure 3- Proportional increase of farm property tax burden in 2014 • Three Scenarios Tax Class 2014: Total Tax Revenue ( %) 2014: Nominal Shift in Tax Burden ( ) 2014: Shift In Tax Burden Since 2012 ( %) Residential 78.19/ Y' ".J Farm 9.40% l r r _1 - T Farm 8.80% �; : °, ' L ICI^ Commercial 6.15% a ' , 015°(1 010% , ,!',7t Shopping Center 0.01% -0.06% 0.00% Managed Forest 0.03% 00 0% Industrial 1.77% � 1 1% � f�" �t' alp s Large Industrial 1.95% -.- , . 0.06% -0.01% -0.04% 013 %0 Managed Forest 0.02% :. 0.00% 0.96% -0.03% 0.00% _ Multi Residential 1.32% -0.03% -0.06% New Commercial 0.22% -0.02% -0.04% New Cons Industrial 0.34% -0.01% -0.03% New Large Industrial 0.25% -0.01% -0.03% Pipeline 0.99% ;' -0.04% , , _ '` -0.07% If there are no changes to the tax ratios, projecting out to 2015, we expect to see a continuation of what has taken place during the first two years of the assessment phase in. The farm class is projected to pay approximately 9.4% of total county taxes. This represents a proportional increase of 0.6% compared to 2014 and nearly 2% since 2012 when 7.7% of total county taxes were collected from the farm class. This scenario is illustrated in Figure 4. Figure 4: Projected increase of farm property tax burden in 2015, if ratios remain Tax Class 2015: Projected Total Tax Revenue, With no Ratio Change ( %) 2015: Projected Nominal Shift In Tax Burden, With no Ratio Change ( %) 2015: Projected Shift In Tax Burden Since 2012, With no Ratio Change ( %) Residential 77.99/0 Y' --,. „,, ' tl "''4 .. C, ' °4 0.00% Farm 9.40% :wi '' 0,6°' Commercial 6.01% dS , 014% Shopping Center 0.01% 0.00% Industrial 1.66% 010% 1 4 't�V Y ,,'' ' 4 Off' Large Industrial 1.89% -0.06% ;. }� : 018% Managed Forest 0.03% 0.00% 0.00% Multi Residential 1.29% ` -0.03% -0.09% New Commercial 0.21% ` -0.02% -0.06% New Cons Industrial 0.32% -0.01% -0.04% New Large Industrial 0.23% -0.01% -0.04% Pipeline 0.96% -0.03% -0.11% 135 Figure 6- Projected tax burden shift in 2015, if ratio adjusted to return to 2012 Burden Tax Class 2015: Projected Total Tax Revenue, With Ratio Change to Return to 2012 Tax burden ( %) 2015: Projected Nominal Shift In Tax Burden, With Ratio Change to Return to 2012 Tax Burden ( %) 2015: Projected Shift In Tax Burden Since 2012, With Ratio Change to Return to 2012 Tax Burden ( %) Residential 78.63% nf, ? %. 0.00% Farm 7.47% "''' 0.00% Commercial 6.46% ry 1-4,54 k 0.00% Shopping Center 0.01% 0.00% 0.00% Industrial 1.99% > i •; ©_ ,° � 0.00% Large Industrial 2.08% 7 Fi A ,p2 , 13% 0.00% Managed Forest 0.02% a 0.00% 0.00% Multi Residential 1.38% 0.06% 0.00% New Commercial 0.26% 0.04% 0.00% New Cons Industrial 0.36% 0.03% 0.00% New Large Industrial 0.28% 0.03% 0.00% Pipeline 1.06 %, 0.07% 0.00% Altering the farm tax ratio is revenue neutral to the county and its lower tier municipalities. The tax ratios determine the proportional share of the tax burden borne by each tax class but does not impact the total amount of taxes collected. Figure 7 illustrates the potential impact on county tax rates under the three scenarios for the farm tax ratio. If the County plans to hold tax rates constant at 2014 rates a decrease in the farm ratio to 0.2333 would increase residential taxes by $1.48 per $100,000 in assessment, while a decrease to 0.1969 would increase residential taxes by $4.74 per $100,000 in assessment for 2015. 136 Appendix 2: Example Farm Assessment and Taxation Increase rxamp�e Term Propert�YAsses'srrseri Residential Total, Muniti aiLTa`x at`es Malahic(e to rate's ;' Residential ,Farm Annual Taxes Payable Residential;' Farm ia.. 1+z ti24. $ 128,100.00 $ 132,673.17 $ $;559,900~00''$ 623,056'22,',$ $ 688,000.00 $ 758,750.00 ,2fig2Q16= 137,409.60 $ 142,315.12 $ 147 ;395.77 693 337 52 ,'_$ 771;545 99 - $ 858;56 38'� $ 829, 500.00 $ 900;250.00 $ 971,000.06 1.512685% 1.512685% 1.512685% 0 378171% 0 378i 1 %j ' >'Q 378 1.•1%, 2014 2015* 2016* 1.531827% 0 382957i!o.' 2012 S :0§47.t. 2,144.18 Percentage of Total Taxes Attributed to Each Class ` -0:1, ' Reg eibal X? ' 4); IL' Farm 078 57 2,386.21 $ 2 ;622.00 $ 1 , 2013 2014 2015* ,153 781 $ 2229L.q,i 2,917.76 $ • . 3,246.89 70,54$_ y4j6f 52. 2016* 58% '59% ssume5;2014 t�xrate� , ;;. 137 54% . REPORT TO COUNCIL FROM: Jim Bundschuh - Director of Financial Services DATE: September 14, 2012 SUBJECT: Impact of 2012 MPAC Reassessment INTRODUCTION: The last Municipal Property Assessment Corporation (MPAC) province -wide assessment update was based on a January 1, 2008 valuation date and affected the 2009 -2012 tax years. The assessment released this fall is based on a January 1, 2012 valuation date and will affect 2013 -2016 tax years. Properties experiencing a market increase from 2008 to 2012 will have the valuation phased -in for property tax calculation purposes over the four year tax cycle. All market decreases will be applied immediately to the 2013 tax year. Attachment I shows that residential properties increased by 12% over the four -year period (3% per annum), but farm properties increased by over 50% (11 % per annum). Since increases will be phased in over four years, the impact on the farmers will be gradual; however this still translates into double digit tax increases for the farm portion of these properties for each of the next four years. Since a family farm is comprised of not only farm assessment, but also residential assessment, the combined impact would be much Tess. On a typical 100 acre family farm, the impact on the upper and lower tier taxes for the four years is an increase of approximately $85 per year on their prior $2,300 tax bill or 3.6% (calculated using no change in total taxes collected across all property classes — any levy increases passed by the County or its partner municipalities will be additive). DISCUSSION: The property tax system legislated by the Province of Ontario attempts to achieve fair taxation through the use of Current Value Assessment (CVA). In recognition that the tax impact of changes in valuation will be difficult to absorb by individual property owners in a single year, the province mandated that increases be phased -in over four years to soften the blow. Without this phase -in, farmers would see 50% increases in their farm class assessment in 2013. It is important to look at the increase with a long -term perspective. The change from the 2005 to the 2008 CVA on farms represented a 2% increase per annum compared to the residential increase of 5% per annum. Based on the 2005 CVA, farms were paying 8% of the levy and residential properties were paying 76 %. With the loss of industrial property assessment, the 2012 CVA will see both farm and residential percent share of levy rise by 2% to 10% and 78% respectively. The loss of industrial assessment base is an unfortunate reality that has placed added burden on both farms and households. 138 If the County and its partner municipalities wished to soften the blow further, changes in the farm ratio could be considered (see Attachment II for legislative authority for changing farm tax ratio). However, it is also important to note that tax ratios were never foreseen as a means of providing temporary tax relief. Tax ratios are typically altered either for fairness or strategic reasons. The farm /managed forest tax rate is currently only 25% of the residential rate, whereas all other rates are greater than the residential rate. Hence, it could be argued that the fairness argument would only apply to those classes with higher rates. The strategic reason for changing ratios would be to attract businesses to the County. At this time Chatham /Kent is the only comparable municipality with a farm tax ratio below 25 %, with their ratio being set at 22 %. In a report to Council, titled "Tax Ratios" dated November 28th, 2011, the County's Economic Development department concluded that tax rates play a minor role in the site selection of businesses, with quality of place being the primary decision factor. Although the focus of that report was on commercial and industrial properties, its conclusions apply equally well to farm businesses. CONCLUSION: Despite the fact that the purpose of tax ratios was not to soften the blow of CVA changes, it does not preclude the County from using it for that purpose. However, given the disadvantages of using it for that purpose (as outlined in Attachment III), the most important of which is the transfer of tax burden onto residential rate payers, the use of ratios as a means to effectively extend the phase -in period would be ill advised. It is important to remember the benefit farmland had relative to residential properties in the 2005 reassessment. Also, when looking at an average family farm, the increase due to reassessment will only be approximately 3.6% annually. The contents of this report were reviewed at a meeting held on September 14, 2012 between the CAOs and Treasurers of the County and municipalities. It was the consensus of all that the following recommendations be put forward for Council's deliberation. RECOMMENDATION: THAT the current four -year Current Value Assessment (CVA) phase -in be the sole tool used to soften the 2012 reassessment impact on property taxes; and, THAT tax ratios for all property classes be maintained at their current level. Respectfully Submitted Jim Bundschuh Director of Financial Services 139 Approved for Submission Mark G. McDonald Chief Administrative Officer Industrial Multi -Res New Industrial Managed Forest New Commercial III. III, ,��i ;� 1V6. dfl41U q �) II I g gllg II g (I�I ! IIIMI91 I '11 Scale Range for the Value Estimate 1 E ° "�� ?3/00 E E N E Attachment 1 August, 201 2 4, 500M 4,000M 3, 500M 3,000M 2,500M 2,000M 1,500M 1,000M 500M OM 111111111� �I�IIIIIIIIIII�III� IIIIII� Commercial ))))))))))))))) Farm IIIIIIIIII2008 Value Estimate IIIIIIIIIIIIII!2012 Value Estimate Tax Class Category Pipeline Residential cI Commercial C Commercial S Shopping Centre Sub -Total Farm F Farm Sub -Total Industrial I Industrial L Large Industrial Sub -Total Managed Forest T Managed Forest Sub -Total Multi- Residential M Multi- Residential Sub -Total 173,867,255 315,730 174,182, 985 1,315,870,770 1,315,870,770 39,415, 540 32,289,887 71,705,427 4,164, 200 4,164, 200 25,925,860 25,925,860 179,067, 298 312,000 179,379,298 1,992,197,545 1,992,197,545 35,154,000 32,410,000 67, 564, 000 5,117,700 5,117, 700 26,909,000 26, 909, 000 5,200,043 -3,730 5,196, 313 676,326,775 676, 326, 775 - 4,261,540 120,113 - 4,141,427 953,500 953,500 983,140 983,140 2.99 - 1.18 2.98 51.40 51.40 -10.81 0.37 - 5.78 22.90 22.90 3.79 3.79 ::SAC 201 ',A Copyright 20:12 (Municipal F" rope [y Assessment Cona ration.. All Rights Reserved.. Industrial Multi -Res New Industrial Managed Forest New Commercial iv mu 'I , I 1 ( 1 1 1 r i I,IIIIIII 1� 11I I„ '% mmm I , IRIMn9f Il Scale Range for the Value Estimate 1 E " °�� 1 /1.000 COC..1 /1 1 Y° .;.1 1 1' 31111 E E N E N !� ua:lIuz:;i.t„ 20112 4, 500M 4,000M 3, 500M 3,000M 2,500M 2,000M 1,500M 1,000M 500M OM 11 IIII �1��111111111�111111�� I�IIIIIIIIIII�III� IIIIII� Commercial Farm 11111111112008 Value Estimate 11111111111112012 Value Estimate Tax Class Category Pipeline Residential cI New Commercial X New Construction Commercial Sub -Total New Industrial J New Construction Industrial K New Construction Large Industrial Sub -Total Pipeline P Pipeline Sub -Total Residential R Residential Sub -Total 7,108,800 7,108, 800 7,147,900 4,297,000 11,444,900 40,912,000 40, 912, 000 3,464, 280, 888 3,464,280,888 5,784,100 5,784,100 7,031,000 3,867,000 10, 898, 000 40, 295,000 40, 295, 000 3,886,179,177 3,886,179,177 - 1,324,700 - 1,324,700 -18.63 - 116,900 -1.64 - 430,000 -10.01 - 546,900 -4.78 -18.63 - 617,000 - 617,000 421,898,289 421, 898, 289 - 1.51 - 1.51 12.18 12.18 ::SAC 201 111„ Copyright 2012 (Municipal Prop [y Assessment Cona ration.. All Rights Reserved.. Pa( 7 5, 467, 765, 200 1 6,565,471,4001 1,097,706,200 1 20.081 EMS E EA w'1 III Exempt Payment -in -Lieu Shared Payment -in -Lieu Taxable IlllllllllIIllllllllli li r Ililll 111111' 111 111111 111111111111111 110'„,111 1111111111111110 207, 351, 770 142,912,700 1,904,900 5,115,595,830 A I11�1�1�1�01��1'1 1�1100��1�11��} 1111111111�ti�11�11\ 11�»�ti��l�llltititi � I dlil \ IIIIIIUIIII VIII I I I I I I � i II 1 111111u1111 III I1�111�1 uialiii 1i1 Autrurrr 215,012,680 134,266,100 1,868,800 6,214,323,820 p� uul11.„1i /G �If 1 u' I ?u ' "/G 1 III VIIfI ul � U�J ill VIII 111111 Ildl 11111 Illllli' III Ili III 111111 III VIII VIII 111111 Illdl 111111 111111 III Ili 111111 VIII IIII III 7,660,910 -8,646,600 - 36,100 1,098,727,990 3.69 - 6.05 - 1.90 21.48 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII _ Total ::SAC:: 1 Copyright ©2012 Municipal l:'rope,i f}r Assessment Corporation.. All Fights Reserved.. d.. -2 Page 9 Attachment II Authority to Modify Farm Tax Ratio Municipal Act 2001, S.O. 2001, c25 Restrictions, tax ratios for certain property classes 308.1 Farm property class The tax ratio for the farm property class prescribed under the Assessment Act is 0.25 or such lower tax ratio as the upper -tier municipality or single -tier municipality may establish. 2002, c. 22, s. 153. Ministry of Municipal Affairs and Housing Website — Section 4 The Fiscal Context Reduced Rates for Farm and Managed Forest Classes In 1998, the provincial government specified that farm lands, farm outbuildings and managed forest properties could only be taxed at 25 per cent of the residential rate established in the municipality. Under recent changes initiated by the provincial government, upper tier and single tier municipalities have been given the option to further reduce the municipal tax rate on the farm property class to below 25 per cent of the residential tax rate. Lowering the farm tax ratio in one year does not, however, prevent your municipality from raising it in a subsequent year, as long as the ratio does not exceed the 25 per cent limit. The tax ratio for education purposes remains at 25 per cent of the residential rate for farm and managed forest properties. 143 Attachment III Modify Farm Tax Ratio to Soften Impact of CVA increase Assumptions: • A change in tax ratio was to be only temporary spreading out the impact of the 2012 valuation over an eight -year period. • The ratio would be lowered over the next four years. • The ratio would be ramped back to 25% in the subsequent four years. Result: Instead of facing tax increases in excess of 10% for four years under the CVA phase -in regime, the farmers would have increases of less than 10% but over an eight -year period. Pros: • Impact on farmers over next four years would be less. Cons: • Transfers tax burden to other tax categories, the largest of which is residential properties. • Significant tax increases on farms would continue for eight years, long after the root cause (increased property value) for the increase is forgotten. • Managing farm taxes through tax ratio manipulation would be difficult given the numbers of factors that are involved: o Experience from the Capping regime, a temporary mechanism put in place in 1998 to soften the impact of the move to CVA on commercial and industrial properties, has shown how difficult it is to manage and virtually impossible to get out of. o The next CVA valuation to take effect in the later half of the next eight years. It is impossible to predict where farm prices will stand in 2016 relative to other properties, but at this point in time it appears that the increases in farm valuations that MPAC witnessed from 2008 through January 1, 2012 are continuing. A London Free Press article "Area Farm Prices Surge" dated September 11, 2012 (see Attachment IV) states that London area farms have shot up hundreds of thousands of dollars in the last 12 months. If increases in farm prices over the next four years continues to out pace that of residential properties, then 2017 would require further reductions to the farm tax ratio. 144 Attachment IV Area farm prices surge LocallNews The London Free Press Page 1 of 3 '�- mor, °~- � The��; ch.co, tor �taciAr.":'.`� Manager eii,-7-7 Jim Squires , IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII OBZ V[RFZX) en* *�� Otr,„ By John Miner, The London Free Press Wednesday, Septembe 12, 2012 9:16:21 EDT AM ' If you have a yearning to buy a farm and get back to the land, it's going to take deep pockets and a friendly lender to satisfy. That is if you can even find a farm for sale. Prices for farms in the London region, particularly the Woodstoc and Stratford region , have shot up hundred of thousands of dollars in the Iast 12 months, according to report released Monday by Re/Max. And in southern Huron and parts of Perth County, basic 100-acre parcels are changing hands for as much as $1.8 million, up from $1.4 million muo11. the Re/Max market trends report found. The market is strong," said Kevin Williams of Re/Max a-b Realty that has offices in Oxford and Perth counties. "Weve seen land trend higher and it will plateau and then it will go back up again. This rise has been a Iittle quickerthan anyone expected," he said. One-hundred-acre farms were bringing $15,000 an acre in the Woodstock to Stratford area, up from $9,000 in 2011, Re/Max says.ln south Huron and mid-Perth County, prices per acre climbed to $16,000 to $18,000. Williams said higher crop prices, now treading in record territory, are partly responsible for the increase farm prices. 145 http://www.lfpress.com/2012/09/10/farm-land-prices-soar 19/09/2012 Area farm prices surge Local 1News The London Free Press Page 2 of 3 Another factor is few farms are hitting the market as farmers at retirement age are keeping their farms and renting the land instead of selling, he said. That is definit hoghtenmumeswpph.^vmmamssam. Re/Max is forecasting farm prices in many areas will continue to rise. Though prices in Southwestern Ontario have surged, they are nowhere near the highest prices in the country. In the Fraser River valley, farm land /s bringing $4o.000m$ao.000an acre, the same asx did muo11 jnxnmmew@sunnmma.ca FARM LAND PRICES According to the Re/Max market trends report London-St. Thomas • Price per acre up almost $1.000an acre during last year. • Farm land selling for $10,500 an acre in east Middlesex, $7,500 in west Middlesex, $8,500 in east Elgin County, $6,500 in west Elgin County, 9,500 in north Lambton and $5,900 in south Lambton. Woodstock and Stratford • Price-per-acre risen to $15,000 from $9,000 a year ago. • 100-acre parcels the most sought after • Properties sell within 60 days or sooner Bruce and Huron counties • Prime farm land in south Huron and mid-Perth commands $16,000 to $18,000 an acre, up from $10,000 to $14,000 an acre. • Farmland selis within 15 to 30 days • Local buyers are leading the charge, but there is the odd offshore buyer of land Chatham-Kent • Starting prices range from a low mz5.mmma high m$m.mman acre with the most popular price poin between $7,00 and $9,000 • 50 to 100-acre parcels the most coveted. SraD � � Wednesday, Septemb r 19, 2012 Yes No xawH or view results If you already have an account on this newspaper, you can login to the newspaper to add your comments. By addin a comment on the site, you accept our terms and conditionsand our netiquette rules. Real-time updating is enabled. 146 http://www.lfpress.com/2012/09/10/farm-land-prices-soar 19/09/2012 REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Financial Services DATE: February 25, 2015 SUBJECT: January Budget Performance INTRODUCTION: Attached is the budget comparison for the County for January 2015 with performance of $63,000 favourable. DISCUSSION: Highlights of the budget performance as shown on the attachment are as follows: Line 17 — Engineering Services: Land Division revenue less than budgeted by $6,000. Line 18 — Homes for Seniors: favourable performance to budget of $42,000 predominately in wages and benefits. Line 20 — Library Services: $2,000 negative performance due to increase in Aylmer lease costs. RECOMMENDATION: THAT the report titled "January Budget Performance" dated February 25, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 147 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 County of Elgin Budget Comparison As of January 31, 2015 FULL YEAR YTD Current Month Budget Budget Actual Perform. Budget Actual Perform. Net Net Net Net °A0 Of Budget Net Net Net TAXES (30,212,006) - - - 0% - - - INTEREST CHARGES & INCOME (100,000) (8,333) (4,707) (3,627) 5% (8,333) (4,707) (3,627) SOCIAL SERVICES - ST. THOMAS 2,592,400 - - - 0% - - - HEALTH UNIT 946,303 - - - 0% - - - GRANTS 323,356 - - - 0% - - - RENTAL INCOME (77,270) (19,981) (19,981) - 26% (19,981) (19,981) - PROPERTY ASSESSMENT 726,009 181,502 181,502 0 25% 181,502 181,502 0 ONTARIO MUNICIPAL PARTNERSHIP FUN (1,204,300) (300,925) (301,075) 150 25% (300,925) (301,075) 150 PROJECTS (85,118) - - - 0% - - - - - - 0 0% - - 0 Total Corporate (27,090,625) (147,737) (144,260) (3,477) 1% (147,737) (144,260) (3,477) WARDEN AND COUNCIL 370,506 29,057 22,625 6,432 6% 29,057 22,625 6,432 ADMINISTRATIVE SERVICES 423,398 29,233 27,812 1,420 7% 29,233 27,812 1,420 FINANCIAL SERVICES 574,258 34,501 32,197 2,304 6% 34,501 32,197 2,304 HUMAN RESOURCES 570,944 36,085 35,221 863 6% 36,085 35,221 863 ADMINISTRATION BUILDING 482,144 5,347 5,884 (537) 1% 5,347 5,884 (537) CORPORATE SERVICES 839,684 384,969 378,035 6,933 45% 384,969 378,035 6,933 ENGINEERING SERVICES 11,545,427 160,676 166,651 (5,975) 1% 160,676 166,651 (5,975) HOMES FOR SENIORS SERVICES 4,956,756 (31,188) (73,379) 42,191 -1% (31,188) (73,379) 42,191 MUSEUM /ARCHIVES 411,367 21,109 20,148 961 5% 21,109 20,148 961 LIBRARY SERVICES 2,451,233 134,464 136,359 (1,895) 6% 134,464 136,359 (1,895) INFORMATION TECHNOLOGIES 897,838 38,449 33,540 4,909 4% 38,449 33,540 4,909 PROVINCIAL OFFENSES (74,978) (180,917) (180,917) - 241% (180,917) (180,917) - COLLECTIONS - POA (16,702) 2,861 2,861 - -17% 2,861 2,861 - AMBULANCE & EMERGENCY SERVICES 2,767,780 227,980 228,029 (49) 8% 227,980 228,029 (49) ECONOMIC DEVELOPMENT & TOURISM 1,336,400 (15,933) (25,225) 9,293 -2% (15,933) (25,225) 9,293 Total Departmental 27,536,054 876,692 809,842 66,850 3% 876,692 809,842 66,850 Total 445,429 728,955 665,582 63,373 149% 728,955 665,582 63,373 J: \Common \Finance \Monthly Performance \Financial Services \Summary Report 148 25/02/2015 2:18 PM REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh — Director of Finance DATE: February 9, 2015 SUBJECT: Expense and Convention Reports HR Policy INTRODUCTION: Attached HR Policies 10.40 and 10.60 refer to expense reports and Convention reports respectively. Both policies include a version of the reporting form that is no longer in use. DISCUSSION: These reporting forms are required to change from time to time for administrative reasons. For example, calculations of HST (Harmonized Sales Tax) were recently added to the form to improve the County's tax reporting. The change had no impact on the wording for HR policy 10.40, but did change the look of the form. In order to avoid unnecessarily involving Council in an administrative change, it is recommended that the reporting forms not be included as part of the policies. RECOMMENDATION: THAT HR Policies 10.40 and 10.60 be modified to remove the reporting forms from the policy. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer Rob Bryce Director of Human Resources 149 County of Elgin Human Resources Policy Manual Code - A Page 1 of 1 Section: 10 Subject: Expenses Policy Number: 10.40 Date Approved: Oct. 1/87 Date Last Revision: Jan. 1/07 Department Heads will submit approved vehicle mileage expense accounts for all staff, on the proper claim form, to the Treasurer providing full details of the actual mileage travelled. The form must be signed by the Department Head and, if applicable, by the staff member. The Treasurer will submit mileage expense claims, and expenses other than mileage, for the Treasury Department to the County Chief Administrative Officer. When an employee proceeds on County business directly from his /her residence, actual miles will be reimbursed for: a) residence to business site, or b) normal office to business site, whichever is the lesser. Actual miles travelled will be reimbursed at the current rate as approved by County Council. Staff members receiving payments under the provisions of this policy are required to meet the following conditions, to be authorized to use personal vehicles on County business: a) Hold a valid Ontario driver's license that is not under suspension. b) Not drive their vehicle on County business while under the influence of alcohol or illicit drugs, or prescription drugs, if the prescription drugs might impair the employees driving ability. c) Maintain public liability and property damage insurance in the amount of at least $1,000,000.00, and be able to produce proof of this insurance, if so requested. d) Maintain their vehicles in a reasonable state of repair, so as not to expose the County to any undue risk of claims, when the vehicle is being used for County business. 150 TRAVEL AND EXPENSE CLAIM FORM DATE TRAVEL FROM TRAVEL TO KM OUT OF POCKET EXPLANATION SUMMARY TOTALS KMS $ KM @ OUT OF POCKET TOTAL CLAIM = $ = $ = $ I certify that this claim relates to expenses incurred in connection with my employment with the County of Elgin. Date Signature Department Head Approval Director of Financial Services 151 FOR OFFICE USE ONLY Account # Vendor# County of Elgin Human Resources Policy Manual Code - A Page 1 of 3 Section: 10 Subject: Conventions Policy Number: 10.60 Date Approved: Sept. 26/95 Date Last Revision: Jan. 1/05 NOTE: Seminars, workshops and courses are covered under 10.10 and 10.20. A convention is defined as a function requiring two or more nights' accommodation away from the County Offices. Department Heads and staff may attend conventions as approved in their budgets. A detailed expense account, including receipts, (excluding meals), will be forwarded to the Treasurer, on the proper claim form. The form must be signed by the Department Head and, if applicable, by the staff member. Allowable expenses include: a) A personal meal allowance of seventy -five ($75.00) per day. The meal allowance will be limited to the actual number of days that the convention has sessions listed and which are attended by the claimant. b) Accommodation charges on the basis of the convention rate or the government hotel rate. c) Registration fees, excluding fees for a companion. d) Travel by air or automobile, at the lowest quoted cost. The sum of up to twenty dollars ($20.00) will be allowed for travel to and from London if travel is by air or rail. Standard mileage as set out on "Schedule A" will be used on claim forms. Generally speaking, the use of a vehicle is to be restricted to points within a radius of 322 km (200 miles) of St. Thomas or to points not readily accessible by rail or air transportation. Whenever possible, County staff are encouraged to travel together in order to reduce costs. e) Receipts will be required for accommodation, registration, parking, and transportation. 152 County of Elgin Human Resources Policy Manual Code - A Page 2 of 3 Section: 10 Subject: Conventions Policy Number: 10.60 Date Approved: Sept. 26/95 Date Last Revision: Jan. 1/05 SCHEDULE "A" CONVENTION MILEAGE ADMINISTRATION BUILDING & RETURN KILOMETERS BRANTFORD 225 BURLINGTON 280 CHATHAM 230 COLLINGWOOD 545 CORNWALL 1,235 GODERICH 260 GUELPH 310 HAMILTON 270 KINGSTON 920 KITCHENER - WATERLOO 250 LONDON 65 MIDLAND 650 NIAGARA FALLS 430 NORTH BAY 1,025 ORILLIA 630 OTTAWA 1,275 OWEN SOUND 480 PETERBOROUGH 645 PORT COLBORNE 400 ST. CATHERINES 385 SARNIA 245 SAULT ST. MARIE 1,730 STRATFORD 200 SUDBURY 1,140 THUNDER BAY 3,135 TORONTO 440 WINDSOR 385 153 County of Elgin Human Resources Policy Manual Code - A Page 3 of 3 Section: 10 Subject: Conventions Policy Number: 10.60 Date Approved: Sept. 26/95 Date Last Revision: Jan. 1/05 COUNTY OF ELGIN CONVENTION EXPENSES - CLAIM FORM NAME OF CONVENTION LOCATION DATES ATTENDED ATTACH RECEIPTS MEAL ALLOWANCE DAYS X REGISTRATION TRANSPORTATION KM'S X ACCOMMODATION PARKING OTHER TOTAL I CERTIFY THAT THE ABOVE EXPENSES HAVE BEEN INCURRED IN ATTENDING THE ABOVE NAMED CONVENTION. DATE: SIGNATURE DEPARTMENT HEAD Office Use Only Vendor # Account # 154 CORRESPONDENCE — March 10, 2015 Items for Consideration — (Attached) 1. E. Anne Hiscock, Manager — Green Lane Landfill, Solid Waste Management Services Toronto requesting Elgin County representation on the Green Lane Landfill Public Liaison Committee (PLC). 2. Charlotte Gravlev, WOWC Administrative Coordinator requesting Elgin County representation on the SWIFT Steering Committee. 3. Stephen M. A. Huycke, Town Clerk, The Corporation of the Town of Aurora requesting endorsement of resolution regarding Bill 52, the Protection of Public Participation Act. 155 From: Anne Hiscock [ahiscoctoronte.call Sent: Friday, January 23, 2015 3:22 PM To: Mark McDonald Subject: Elgin County Representation on the Green Lane Landfill Public Liaison Committee (PLC) (iood afternoon Mark, ]hank you fir taking my call earlier today hi connection with th e Ifl 1 wanted to canvas with you the possibility of renewing Elgin County representation and regular attendance at contmittee meetings, ,As you know, past tll"ntinty appointees to the PI ,,k2 had been from the Engineering Services Department, '1 i1U practice was established prior to the City cif lthoronto's purchase of thelandfilL iii former owners, from the private sector, had conducted successive approvals processes during the 1990s and early 2000's1.,vhich. had technical aspects of interest to th e public and the County, it WaS an additional resource to have County engineering input at tneetings, Today, there tire no pending technical issues, There:forc County particip:dion in 2015 and going, thrward could he achieved through a County tl,l",ounctill or or ,a, cit.izion-211-1arge. The PLC meetings include some interesting discussions about 'waste disposa,l, operations, reports, environmental mnitoring, technologies, City of Toronto waste diversion programs and the like, As I nientioned to you, it would be great to have County participation on the PLC ig iii, given that the landfill is situated within Elgin County, ,havo attached ,a copy of the PI.X.s approved Terms of Reference (ToR) ,for your use and to share with ,anyone eensidering participation., Flit lfoR contains infbrmation ,abotti, the corritnittce"s mandate, operations, ,represcinatives, and so on, New Meillbers are offered an individual tour of the facilities The PL ,C meets quarterly at the Green Lane offices usually an a Tuesday evening„ The next meeting is scheduled for March 24, 2015 at 7M1) pip, Please lci nae know if you need anything further at this ti C. Regards, An 1 Anne Ffisrock, BA., LLB. .M..anager Lanei„„tandfil Solid Wast.c. Marpagornmt S erVit;C.,$ Toronto 38593 7 St. Thornas, ON N5P 312 office: 519-652-0909 flu: 519-652-9286 156 (01.71;:l:!•!"N '14„,(`,1? t t Fstoblisitniettt of n IF 1fldfdI Piibhe 1 iSOn Commiltee 0,.;1PL() ()31 Augnst 13, 1,998 the Nil ni,:$1,:er of a,::;13tv iroartten ssued a Api)roval under the .1.D7virottmeval ,Proteetiott tc for the lon, . ttlin cx.panNion nC lilt Oren mc Landfill Si tn. On of the condi tions re.lated It) the estah1i rn 011 t of a. landfill Poblic iLiisn co trim it tee. (LPL,C) is to .8.irve as a um:A point for tlisserni.nation. .review and exchange of inforrtiolion and nionitorthg ieu relevant tt....) the. operatiOn of the ia..nd.1511. site. In addi don tile approval stated dial the terms of reference for the comnlittee sit . in.clude a number of representatives; from various municipalities; repro.s.entative from Soutll0141 Against Do.nlping (SAD); and' as rep reseatati ye from the Oneida Fir3t.1^±htion, a well 77nt onf, or more neithbours of the. A.pproval of 'runts or fr ese role e Ter rns of 1.74,eference fbr the,. 1,1 St be ,.:E.f,pproved by the .1\ nistry of the Iinvi.ron mut s Regiortal Director, Tie Rt:t2t.on.a.1 Director may amend the '17er-iris of Rderence, including. the positiol of the 1 1J before approving them may amend them :from time to tiine. 'When approved or amended and appnved the Terms of Reficrenee shall be tiled with.. the Pabi c Record by ,seildin.g; a copy to the Director of ale tyrinistry's Eavitoomental A..ssessntent Branch. dritirlb4..:rative costs of cstablishing orid crp,orating the ,1,211..,C Green Ine 11.as 10 provide tor 01.0 Frni rilstnitive costs of establishing anal Gf ItU he Luling lite cost (f ineeldrigi;, places ^arid cli;:11C11,1 SerViCei, Ttese costs may Ile paid by the Cireert r;:0Trn tiity 1.7nast Jnnd ..as outlined tj)e 01 t between Tlte C"orporaio el, of the Tom,1,,,,Ilip .01 South,wold. and Green Lane dated August 17„, '1997 and a,s provided for in the Cerftticate of Approval event that the (keen 1..tArie Countrionity Trust ',land is not ope ration al !, 1T reeb Lane shall re;11,b! I termative a...rrangernents, to provide .for the costs, as approved Regi(tnal Director. The C 011111n bee id be Uldleid "'Green Llne Landfill Pllblie Lian (7.0striniltlee 157 hitIENEItEltSFILP IC: ni posi i4ti Of tht C I in it t ee re:olio:sr:41 of: one weraher cr("Isointert toy rho C.,vvrier; 11)) rine member appoin.red by die Try of Sonthwold (c) one Panther ,appointed by the City of St. 'fihooras; (d) one RI her ■711) [7,0 [ I I led by the. COU n ty of Elgirw (e) nc: iicn1<r 3ppoi rued by the ill.'"otiroship of rvii,titlieseit Centre; (1) one, non-voting tnenther aigkiinted by [Ile Niinistry or the Environment; (tile inetntior appoinkui. by the Sonth.wald .A:gainist DU IP ng (S Al)); (h.) one member appointed by the,. 'Oneida First Nation; C;Ien VVil;La trIS o ong as he has a perawanant residence or WTIN property abut irig t he it and, if he is unwilling or unable to sit as a ntember„ in Wilma Williams so long as she has a puinanent resdence or owns property ahtitting the site: 111) to ih ree (3) I thers who resides t 0 (2) k rt of the perinieter of the site and are no( err cal by the site owner or the ownte Led Cll yan ies (k) a non-voting indepaident Chair of the LPL( Lti be elected, (1) a rnvong indeperwdent secretary' of the Lit)1...X., to be flee ted „ 7.",erill or Office A ppc:)inteil 114erri1elss: Except for the Chair and Secretary, each. person ',1,,v11,0, is appointed as a ireeinber .or '11),e shall do ;to for the terin or to calendar years., The appal TIM ell 0 Le 111 e hers shall be (rad e esteiy two years and shall be. filed with the Regional 'Director. A. copy of the appointment filed with the Re.?;101"1:1.1 r„)irector shall also be giveri t ate secretary 0,1 and to 158 ,tetri,:s;,:so „dilft ,. rhe. r.ri rvIvo; f.,;(insern,:r the Fol. ri(..1.:4;1. th.L! I ot.- thdi ui 1 , 1)10. 11 ifli 1,.! L'ArLiclo [no 'i;v1irin!tioy" sotri rips sent rtr,,, Cho Atecrrtta!,.,' turiei Ltine., I kort t)r:tt,arliz,:tlion or iIli Ltiit‹..,trriojciS [Kt iitpri01911I p.tiliSC)Iri ri Imyr-r;vdv.tv,:ci the PI pin her; 0 1IIC riot re.t)resen tit ganizatkni, or nuaricilEll 1,4)(m iii avin-oval of the „Ministry, Clic, n of text (spe:cific Pol4fic ;10111 11;111111-.e. En1.114., Nienil„wrs, only) 1i1 -1.5 rooThced Ie to%,.1 of Lh pruvinns 110,1111: Iltd"crinIce ("atoll .Inntunry 27, 111.999„ °T:he ccityurnilce sisaN continue, as i n.w coniitittli01,1 iirairj31110i1TY pre,Se.ra iii.1 thsi [se. 11061 Viituirr 21;,),0 1 the Ittotirti notilyirtg Llurn tiodair(s.1 vo,i;;;ini: on iarituily 1 00"2, rai("i 1 11lLiIl1 IFII ITI pariHcipaiirig rtii nit ;11,iii I thtii 159 (IF p gs, ; co, e led red bythel raisspe nden t le h. ride rigor rii n ed bj the teirmer coartairten until Nord 2(301, Therinifier„ dats Chair doll lie „tit. psnispc sync Fadilien.deint 01 t oi hZ St.:33WhOlakri, itnt;,t '"iiita.;;., and sii,ho is ciJ d fir the position and sha.1.1 he elected 'dhutich approved by triajority c.f, the vod tig.t P C Inembers riresent iiipc)roveid by tile hiegirinat Director„ lrho chair NV:id (ordain rintil the perm offal (person is a p pro v ed by the 'Regional L)i reel or. lthe„ ran trot-Fat chair may cornitrao as the chair of tho if the persstc. is willing and if' d ectiNd by the 1,P1,(7 a.s. provided in this partigradh„ hi the c.vent that the 1,,PI,C cannot come to an agrectroont 'the, election r1 the Chair, the Ilegiortat :Director will elect a, Chair. Seeridncy lyte ,j'eN:.retary will be the indeiviident secretary retained by the, .Cornier corrunitiee until I., 2001 „ Thereafter, the skteretary shalt be, elected by the LPIE .fcr a, term of three calendar .year s. ilhe secretary shall be a pa-aSOTI 1,V110 indeporid.ora of the. interests of the stakeholders or the (paler 0:f use she and who is genii lied far the position and shall hitt elected (ma a niotitin approved by a majority of dre. veriOng nienibers present approved by the Regirspat Director, The secretary wilt retrain Until, lite n.ew secretary is iipproved by the Rogicinat Director, The transitional see:reel/7y May CO rt flue as the Secretary of the LI,l1,173 lf the person is willing nod fl1 oith d. by the P1 idetd. in„ this paragraph., In the event that the LPL C cannot come to an agreentient on the election of the retary., t.tti. Regional Director will elect Ole secretary. FREQUifilhalY Ahiln CIF MItlii31INGS meet i.ngs 0 the 1.3141„, (2; w 111 be hid a least on ce. every three (3) mcd tit cxcet an inotion ap1rov('4 by t1iud (,) I the: iv oting ,mernbers present E. A 11ot:1:co ()revery meethig shall ho seat cin at least two 'Nelt.k.,3 prior to the atiretin.,,,;, 'Fhe FlOsid,rig provittions apply Ft„) the giVing nntine of the. roecti the hake will include. fl naitafion to antettd thn .nited ie 160 (2) the notice will be published in a newspaper having crerlotat circulation in. thc vicinity of the i id ic itt "PX Plitt) trt prittierty iirr tin itila two (2„) knee tru lam fix" • prov i siert a strait apply Po the cot:id:tic t of the b itsinesti and affaira of that • ,r' (1) A. quorum will consist. Of six (6) voting members (7) an of each. meeting. will lie set aside tor submission or questions; from members of the pi ibl ic n attenclance.„ Written presentations by ttelegations, if any must he submitted. to the secretary at least one (1) week in advance to be considered at the next meeting; (3) ,..cspec t and courtesy wi,1I be observed by alt tricinbers at all times during tilt rnteti ngs.. Debate will be confined to the agenda and than Inatters that are within ihe mandate of the PLC (4) 1r a ritiC‘rober of the commi [tete or the public arc disruptive at the meeting, the. Chair has the; aull'iority to have the person rprnoved from the meeting, shall ',Se nit s fdca point for 11.7o, diSSemlnation„ reiiijew and exchange of inibrination ant] indnitotirig, results relevant to itie °pentdon of the site under the Certificate of ArTroval, rtio Iii PLC shalt mit eixt„iticisei any saperYisory, .negulatoty Of ap;pcoval. functions in tionneetion \vial th e site ita otierallete The .LPI......„C" s resporisi It Include. (1) i ij cleptliation .from any meilther of tile public. in .retation. to site ofx!rations; (2) reviceo,,,ing ail technical reports rcilated to the °Neatton of :Me „i.nie; re,cx mai ellilati OrtS 10 the IZegional 'Director about matters pertairtircz to the site; 161 (1) acting, al a. iisrp.a.,it Naar the ptiblie with the Mintstry end the owner of Ella .sitei (5) as appropriate ;Irian ng tbr tiwork, 1,:yy cortst„ticarit to tmclitta.ke ritTorts U 1fl 1.110. sde that are fitcd vvith fl llnistry, 11116 ',2:Pdbd,.b(C1.1$ p 10 111(2:kV" r`..1111,-)11"11.31 ail 1111.A.711 Clatitp ai L'S C.011(70, rb,S ":;;).b0 th,(7,. publishing i brief newsletter to report upon fix PLC's nctivities runt about site (g) recording the minutes of meetings; and (9) re%,'i'v the ,An 111L111 Report stl,blnitt.ed by thic Owner of Ole siie, DMINISTRATIVE, COSTS FOR [H1 PER.A110 N OF TH.E, COMMITTEE The over of the site shall provide f(DT the administrative costs of operating the LP1,C: lite:tatting the cost 0 the meeting place:, clerical services including advertisement 47if 1111et rings,. services of iti dep. tid kilt C hair arld secrevary retained by the 1....P1 e.„ and,. .appropriate, the cost 0,( ttle consultant to conduct a pcer"review„ These ,C05 WO I be paid by the Green Lane community '1"tust. Fuo.d. If the Green 1 ....;tne. Cottnnotrity Trust Fund is not (x:rational; the owner of the site shall make tli e.rnate f.trrangentents to, provide, Int the costs, as approved by the l'Iogiord. Dircx,n.or„, Approved by: Jan telly. 2.N, 1 999 2.,:r47en.hio 11,(1 162 VMIMAMYPNIMI,1NMX,,VIY.Y,,,,,..,,I,H,R,,W,P,MP,,,,,,MX,M11aN,AM1.11k.dnlNa.,W,rnfq.tdiA.Md.,./M6MPMMWNIMWAMAM,aoot.,WpsMwava,MIMNMWNPWYPWSGVik.,ANVMMIM,Mr6,,M,,qry.,wyy.M..y,..y,qryg,..m,„,,, roH.ovving. L;k:'1,',4:1111,1,11 ro1 )114: kimni,h,,tpi teplocol 'he 1 orne 11.11r 1'001111'os ),„ I21,1 ' 1vI1ll1v k„'.•1%;314:1„.% ,LoulPfy 1, S Pl"Ztli,C'ESS FITAZ PUIBI11.17 ',..EEN LANE LANDIILL VITILLIC LLA1,q0N dr I it I 1 lRt 1 iiIi1 ;') 11 1111 l H 1 1 li 11 nr1,41 11 j pllID c tnerilettii; n,knirtnrinp, Pit avyiperpriatk: noilciti I1 tdi 2 Idu ,o„ 11 ILiti duw Hn nioniihs rititit the elinnine ril '11iU. nieentlers; 116s; proee„.ss, open to, 111 I1 Il1fl1l i rts; 111 t'Lt'llitti: 1 171titil1iiy On the e01).1 ilittee, the t,teleinttitn proceiti.i.i. win The dIll l 1 1 be for two r1 r,44 prder(„110,„,... I1R11 1 i 1 :411,1 owr", It'ttt II 1l1tlI 11 pittt i1tese1ltroticin ittanricit rountl .0,irl the (her) P111P 1I f (vial put!ilic Itictot(iwitt litorn flH t..51ttottcHil UI1IL1II tit. op 1(.1. 11 5 1„„A11 HI, idi CrtirlSid.efed.: v,visk lIi11l II t:, 11IP1R repre'iittliFainin lll111, 111 H1111 F11I 1i lilJ ti toi Ike! 'eironlitRtrt ill l I, [(Tar, H.Hrri.ort.,!!' ihnio Iota 1l II express Ind.e.resv 111 IR L11IIiffll. Illl1t IlIk llk1 ihey J111 i1 rs;.kstsr,[ to 11 11 PAso IR1 " l HI It) the selection 1 1l1...0,,vini4 1he .!,...0:Cof.111 fin Ali IIL. the kin i„:01turril flee, 1(.11 on in, 11:1111.Ti Vele; ai")Sellee at IONA) t1tee144„..!:i t1,1101,11 1,,;',Xte1111,„Knti1 g, cirtli")S1„al-KeS 1.(10), IR:Atilt in a nettil,91, 163 V V kijOIStry r FrivIturu cord mlnIstavo do rEtwkonoomeot %",3 Cio.Aeo lomlon ON NEE I L3 5,19 51:;)-.50c0 ,i519 rfirtelici 11„, 1.31, rum Exatrir Lonecin OH r4a,1,1„,.:! $14e13-5000 ryt9 0;"3.5020 I.Irecit 1 (..;onairilitee l'„013ox 20039 1 1i(nnas.,50titario hr:3144114 Ontario Re-: Green lranc Landfill Pultdie 1„.„,,laison Committee pcoecss foe Selection of Piallie Members Certificiile of Approval, N11LLICI A051601, ,l'or a NVinile Dispusal Site 1 vjj 1:1g both, in response 'to ',1a)tir !diet titled 'Green, Lane Land I 1 Pub ic Liaison Conarninec Priacess for t7ielection of Public: Membrirs. anted July 11,,, 2008,, and your sub.5,:etpivint conversation Riehardsou on holy 3i 2008, and also to introduce myself to you as the riew 19irec tor of Sotrin\vcsterit Region for thc K 1iIittV of Ile JiviiozirnCi1 t Richardson has accepted it position with thc of Food, Agriculture, and Rural Affairs, 1 apologize for the deliiy inniershuntIlcat due t(,)' a variety 01 cireuinstatice,i,Ate Puhlic inson Cominittee (PI :(2) Ito I:911(T hchnld i;v the pL ()COS 1-017 SeleCting 1)Ublic niw r1icr uu1iid iu tile PLC Ter1313, l'4L palfic 1I, the, keinls Of II irce, of tine lOor public members have already expired i'trai noe will end !incl. this year. YOlit eNprcsscd concern dun, opening tip ifhe scats of all four public nicr ti S nie s,artic: 11111 ',a,oitat (lisrupnve, and thiit the PL( 'feels thin continuity in firlfilling TlIrprid„;1 u rid i c; iri S o Ref:el-tau is kir goly dependent upon die participation of expin icnreed,. low wiedgealle public meinbets., 1 as cinoire coml:irony tc P11 ha5 requested, fleixibility ii hci. selectioa piocess to allow continued (a,' petteneed, lc,rarkalcidgeable public membeis The ,PLC lu pwposed star us quo I1 connection 'with the 1)1J1 Clarent inembers and allO;Vill8. theln st. c 14161 ,2(109.. In lay, din selection tnocess would he followed to replace (me sitting eath year„ con cw i il 1) c J 1 , (7b s proposal 6..0 maintain maws, gin until 2009, alter vIli cli I 1 PLC 11 iipl 11 sit g pp,p 1Lic In en: 1 r ear,." h, year, We rec ognize that this jalelLeSS Nraflt ellNlite pr.0,:iliC inch incr. seals retrial:I occupied. tpvhile also aliowing for the transfer oll!tilowleillgc from existing lliICl to !ION 11 MI be ('S over time, Attaclicd fbT your leVieW is a draft addendum to le 1 u1 1 j 1 1 )11 b ic Liaiuii terz 'ferric's (A." ference to reflect the proposed changes. Liesticin 5 please contact Iclin Mckilymi at (519) 873-5023, 164 -2 trowl-wrda.1, Assessillent and Al3provals J3iu Mist) tlx. The totiowibc„ Is an addendum to the rruidfill Ptibr 1 Conenittec 1 tins of Reference ,tieleet Lri Procns for ttuble member ADIIEND UM TO SELEC:TION PROCESS FOR PUBLIC NIEKBERS GREEN LANE LANI)FILL PUBLIC LIAISON corAmiTTEE Due Lo a variety of circimistanees the Public Liaison, Committee (Pi ,C) hac, fallen bchid in the process for selecting public trienibers, as outlined in the PLC 'leirrtis, of Referellee. S jil1 y, 11e terms Of 10.),re e orlbkt four pub I iC Illeblbers ;flrcad) expired and one wiU crid later in 2008„ Concern was expressed ilia' openiElg up the scats of all. lour public members at the sante thae would be tlisruptive, tiad that rile felr that continuity in fulfilling its mandate (mac.; its 'Venus of l't.eference is largely depeitdcra upOrY the partiCipatiOn 01 experienced. kllOwlectgeabk 111„IbLic; inembers% To ensure coutinuity, the 11„,,C requested flexibility in, the selection process to iIiow cotitinued participation by experienced, knoviedgeable public members, pLC proposed to keep the four current public tneulbers and allow thorn to serve until May 2009. A.t that UuW hc sclection process 'world be folio \ved t9tittee one Si I ling public member end' year, 2, 1 h four puH O c Member currently sitting on the lAandfill Public Liaison Corrunittee shod .XCtrialO taRI COVitibtre IC Serve until :1\4ay 7009. 'The four public melt khots consist of Elsie Hutchings, Bob 1.atnpmati, h1TU Lg tnd Frank Stiutton 1t Niy 2009, the scluct ion proGeS,S shall ic yeot, 1eWLiLI i 1 7008 166 bc fo11owc(1 . 't Jtate cc ufLhi sittitz Subject: Invitation for membership on SWIFT Steering Committee Dear WOWC members, As was discussed at the last meeting, kindly consider selecting one individual from your Council to serve on the SWIFT political steering committee in accordance with the attached terms of reference provided by Sonya Pritchard, CAO liaison for SWIFT. Please provide the name and contact details of your appointee to Charlotte Gravlev by: March 16, 2015 (the deadline identified by the WOWC Chair) Best regards, Charlotte Gravlev WOWC Administrative Coordinator 167 SWIFT Steering Committee Mandate: To provide first level political review of SWIFT project initiatives, to disseminate information about the project. Membership: One political representative from each WOWC member municipality (15) to participate for the term of Council. Chair /Vice- Chair: To be selected from the membership. To act as spokespersons at events /meetings. To sit on the SWIFT Advisory committee of stakeholders as Chair /Vice Chair. Meetings: Monthly usually via teleconference for 1 -2 hours. Expect approx. 1 -2 in person meetings per year. Remuneration: None. Overview of Committee Member Responsibilities ® To gain a comprehensive understanding of the project ® To review project updates and initiatives ® To provide regular updates to County /Regional Councils on the status of the project ® To advocate (with the Warden) for the project to local provincial and federal government representatives ® To disseminate information about the project to local stakeholders ® To provide feedback to the Steering Committee concerning local issues related to the project 168 Ati . j ie'Lip (9/ t i. ,1�. �.�- � 'Jf February 24, 2015 ALL ONTARIO MUNICIPALITIES Legal & Legislative Services Stephen M.A. Huycke 905 - 726 -4771 shuycke @aurora.ca Town of Aurora 100 John West Way, Box 1000 Aurora, ON L4G 6J1 DELIVERED BY E -MAIL Re: Town of Aurora Council Resolution of February 10, 2015 Motion (e) Councillor Thompson; Re: Bill 52, the Protection of Public Participation Act Please be advised that this matter was considered by Council at its Council meeting held on February 10, 2015 and in this regard Council adopted the following resolution: WHEREAS the Provincial Government has recently introduced "Bill 52, Protection of Public Participation Act, 2014 "; and WHEREAS Bill 52 seeks to amend the Courts of Justice Act, the Libel and Slander Act and the Statutory Powers Procedure Act in order to protect expression on matters of public interest; and WHEREAS Bill 52 is commonly referred to as Anti -SLAPP legislation and is intended to enact many of the recommendations put forward by the Anti -SLAPP Advisory Panel of 2010; and WHEREAS SLAPP litigation, an acronym for Strategic Lawsuits Against Public Participation, is a tactic which is often viewed as a means to silence, intimidate and deter people from participating in discussions on matters of public interest; and WHEREAS the Province has stated that the ability to freely participate in public discussion about matters of public interest, without fear of retribution, is fundamental to a fair and democratic society. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora express its support for Bill 52 which should help protect and encourage freedom of expression on matters of the public interest and discourage the use of the courts in ways that unduly limit that freedom; and BE IT FURTHER RESOLVED THAT the Mayor be requested to write a letter and forward this resolution to the Honourable Kathleen Wynne, Premier of Ontario, Chris Ballard, MPP for Newmarket - Aurora, and to the Association of Municipalities of Ontario (AMO); and 169 Re: Town of Aurora Council Resolution re Bill 52, the Protection of Public Participation Act To: All Ontario Municipalities February 24, 2015 Page 2 of 2 BE IT FURTHER RESOLVED THAT the Clerk be requested to circulate this resolution to all other municipalities in Ontario to request endorsement of this resolution be sent directly to the Government of Ontario. The above is for your consideration and any attention deemed necessary. Yours sincerely, Stephen M A. Hoke Town Cle The Corporation of the Town of Aurora SH /Ib 170 CORRESPONDENCE — March 10, 2015 Items for Information (Consent Agenda) — (Attached) Roberta Gillard, Administrator, Elgin Federation of Agriculture with invitation to Warden Ens & Council to the Agricultural Awards Open House on March 28, 2015, 2:00 -5:00 p.m. at the CASO Building. Ministry of Agriculture, Food and Rural Affairs with information on Workshops for Municipal Councillors & Volunteers. Stacey Griffin, Executive Office Coordinator, South West LHIN with the Board Meeting Highlights from February 17, 2015. Ontario Farmland Trust with poster regarding the 2015 Farmland Forum. 171 450 Survet 1.7.)ri.ve.„ Suite 22g St„ Th.omas, .„... Te1 .. 519-6334114 1 ax:; 519.-633-6082 Proaideral: Foils Vanclenbrook ransheathel?horrnaol.com Acirrfinistr-LQ or RO0e.lei Gill OKI offrec@co:giniztrirk)rs February 24, 2015 Warden Ens & Council County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Warden Ens and Councii: FE 2 5 NS The Elgin Federation of Agriculture (EFA) invites you to our Agricultural Awards Open House an Saturda:y, March 28, 2015, 2 — 5 p m„ at the CASO Building. 750 Talbot Street, St. Thomas, ON, At this event the EFA will be inducting Mr, Ken Monteith into our Elgin Agricultural Hall of Fame and in partnership with EBRO, the Ag-Business Award will be presented to riwood Farm Market. Hopefully our 2014 Elgin County (Kettle Creek Agricultural Conservation Scholarship recipients will be able to attend so they can be acknowledged as well,. The presentations will be at 330 p.m. Tickets for this event are $10 each, arid are available from the office. Please It m know if you wcd like to purchase tickets. We hope you will be able to attend and help celebrate the achievements of our award recipients, Sincerely., ROberta Giltard Administrator Elgin Federation of Agriculture rag, 1 :(7rmers Farmers Community Econo ks II II 0 r a Frce c Inter t mic Development 101 C ,1,111,11 11'11 c o Learn the basics of economic development and take away practical tools to help your municipality develop, & implement an economic development strategy. During the workshop we will: Provide you with a mod& of how to understand basic economic activity in your community increase your understanding of the potential scope of economic development activity Provide you with some practical tools to a 1st in your economic development efforts MISAIIIIMUMMEIMM igiatil.,0411W11.1.0.11ME RS.M.BEVIMME11.11101111K111,111MIEWN.OPLAI~M.10~,MSONIONNINORN IPM1111111.111MMAISIMUMMUNIMININ F110 OS JP a •s n that 3rks 'VI you See over for Locations and Dates To Register go to oritario.canacix For further details call 1-877-424-1300 ,A11 ,'' j 01110)) told ,1,1,1 4,..1„::',111111111111010,1pliP 1111111,111, r[jir1 c (Al too 'riots C. fl uses to, rn le,,i1"Ig SC, ) CI 0 CHI C ESS10111 010t1iil e n t SitiS CS S 0 rr 173 * ates and De ails for CED 01 1}/thiok 149,01))1006#1;iii"); .P.1) „lift 1.11, North Grenville Bancroft North Dundas Oxford, Norfolk, Peterborough Napanee Brighton Pembroke, Perth, Huron Region of Peel Niagara, Hamilton 'dollesex Grey, Bruce ,00o Orpoj ,0„,„oolioim )10ii M&ch 10 March 12 March 19 -ant March 24 Muskoka, &mime C-K, Essex, Lamblon Durham and York Alfred - French Session i0 ilqiSY( ' '',:'11411141kipilliAt I ,'" If l'A r' 'gqi,, ION ',11 I iii 4110 4041 / i 6 i, 7 l'Yl? pOo vi irk hiiiiiflf 0411, 9-1 2 Municipal office, 285 tCounlyR ::;;44 401114,101,1„1001ilviiiii ' ) ) i i, "IP19 hi ii ii ill'1401441111(' illfli i A 1,44h 1 lilild!'iilri'l P.0, Box 130, Kemplyille K0G 1,10 Bancroft Eatery & Brew Pub, 4 Bridge St 9-12 IN aux 445, Bancroft 9-12 636 St. Lawrence Street, Winchester 9-12 March 27 9-12 March 31 9-12 April 1 9-12 April 2 April 8 April 13 April 14 SCOR Board Room, 4 Elm Street, Tillsonburg, N4G 0C4 Township Municipal Office 988 County Rd 10, Millbrook Strethcona Paper Centre 77 County Road 16 #7, Napanee King Edward Park Community Centre, 75 Elizabeth St, Brighton 9-12 Best Western, 1 International Drive, Pembroke K8A 6lA,5 April 15 April 23 April 27 9-12 itchell Golf and Country Club, 81 Frances SL W,, Mitchell 1-3 Bolton Community Centre, 150 Queen Street South, Bolton L7E 1E3 9-12 9-12 9-12 Rittenhouse Hall, OMAFRA Office, 489O Victoria Avenue North, Vineland Station Dutton Community Centre, Scotland Street (only place on the street), Dutton, NUL 1 NU , . „.. ..........i..„„„m„,„_„...„...„... Meaford Hall, 12 Nelson Street East, Meaford N4t.. '1N6 9-12 Simcoe County Museum, 1151 Highway 26 Minesing, LOL 1Y2 April 29 9-12 John D. Bradley .Convention Centre, 565 Richmond Street. Chatham N7M 1R2 April 29 9-12 Township of Uxbridge Municipal Offices, 61 Toronto St. S., Uxbridge L9P 1T1 Alfred College, Room 264, 31 St, Paul Stree1, Alfred April 30 9-12 174 Boa hileeting Highlights limitary '1:70 20 Lti The South West LHIN Board of Directors held its monthly meeting on Tuesday., February 17,2015 at the Hanover and District Hospital in Hanover, "There were live members of the publiie in attendance. Aghts Barbara Hicks, t oard Chair and Katrina Wilson, Chief Executive Officer tor the Hanover and District: Hospital brought greetings to the board at the start of the meeting,. They provided an overview of the people served by the hospital as well as the opportunities and challenges faced by their organization. They also spoke to the work they are doing to be innovative and financially- viable so they can serve the community teeth in the present and in the future. • A live demonstration of the Siaafiliwastniaalliethireidie directory was provided to the board. The Southwesthealthline is a directory of health and community services that provides accurate and op to date information to consumers and health professionals. • The board was provided with information on clinical services planning in order to set the stage for the board to receive recommendations for each stream at its March 17th meeting. Ophthalmology, Endoscopy and Stroke are priorities. for optimizing capacity & reducing variation in oare delivery. The board also heard about Phase 11 of complex continuing care (BCC) and rehabilitation bed alignment. The South West LH1N will also be organizing presentations for partners across the LHIN in the coming months to keep them apprised of key findings & next steps„ The board approved the draft 2015-16 Annuals Business Pan (ABP) for submission to the Ministry of elealth and Long-Term Care, The ministry will provide, feedback and the final ABP will come forward for final approval at the June Board of Directors meet n.g. The board moved to amend London Health Sciences Centre's 2014-15 Hospital Service Accountability Agreement and supported revising the total margin target to grant a waver. Additional time was requested at the March Board meeting to reflect on the LHIN's current Vision, Mission and Values and confirm they remain well suited to carry the next three years of our strategic planning process. The board was briefed on the proposed approach for the 2015-16 Hospital Service Accountability Agreement (iii-SAA)„ The existing terms and conditions will be extended for 2015-15. The board was provided with an update on the ongoing discussions with the South Bruce Grey Health Centre on the Chestey Restorative Care Unit. Options beyond the complete closure of the restorative care unit are ibeing discussed and Nailer information will be provided to the board as available. The board reoeived an update on a planned audit of LHINsi by the Office of the Ontario Auditor General • The board approved the LHIN CEO 2015/16 Performance Objectives. Full Board of Director agenda packages are posted en the SoLith West LHIN website. 111„j March 17, 2015, South West LHIN, Boardroom, 201 Queens Ave, London South West LHIN, Executive Offiee Coordinator South West LHIN, Executive Office Assistant; atahfgy,,,,cihtlfirifilltilas„oh! Ma..c HyD.3.0.NALIgrktina,gn ft„AlLalii0A / 7„, ONTA 2015 h ),1),) orjjite r0) od Nati.NIN11001.1.1.1.1.1t. "1011)"1"ftii(1110'ffiliNiiiik) •r1; 1 .6' fikrol rk(li'pTikk " ''''400,1s;lia ii-ls P.:.".',111':'.1 CI IC17. 1 thr itupoi ol ulli.tod OiiftiU Uri .-111 1 1 1 1 111 1 1 i 1 L 11 11ELL'.111 1 111 1 bc2ing I - U3 till? I, .1 „Join the disciLssion and be!) shape, the future of farmland protecioii in Ontario:1 Forum Details Mite: Friday, March ?y, 2015 lirrw; 10;00 arn - (ye 0 pai Place: DiArkon Banquet F;', Convention ((mire, Oshav2a Cost $9.0 early-bird raik by March 6th lunch dinner) Who should atiend? ." Lard Cons,:rv.:7.11::fort Entlmsfasts • Farmers • I !!.r, PhillnerS Polic4 MALI!, • Municipal 'Councillors 176 Tickets To reserve your seal.: trAmo.+,ontariofintiland try EJ,t,i, 19 •2654 info(1.) ontariofarrnlandtrustoca COUNTY OF ELGIN By -Law No. 15 -07 "BEING A BY- LAW TO AUTHORIZE STAFF TO ENTER INTO A THREE YEAR CONTRACT WITH LIFELABS FOR THE PROVISION OF LABORATORY SERVICES IN ELGIN COUNTY LONG TERM CARE FACILITIES" WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by -law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS Elgin County is engaged in the provision of long term residential health care and support services to residents residing in three long term care facilities, through funding received from the Ministry of Health and Long Term Care for the Province of Ontario; and, WHEREAS in order to provide such long term residential health care and support services, Elgin County wishes to contract for certain services to be provided to its residents; and, WHEREAS LifeLabs shall provide laboratory services to the residents of the facility and the facility shall pay LifeLabs fees for services performed. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT staff be authorized to sign a three year contract effective January 1, 2015 through December 31, 2017 with LifeLabs to provide laboratory services in Elgin County long term care facilities, according to specified terms contained in the agreement for services. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF MARCH 2015. Mark G. McDonald, Chief Administrative Officer. 177 Paul Ens, Warden. COUNTY OF ELGIN By -Law No. 15 -08 "BEING A BY -LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN AND CANADIAN UNION OF PUBLIC EMPLOYEES WITH RESPECT TO THE CORPORATION'S COUNTY LIBRARY EMPLOYEES" WHEREAS the Canadian Union of Public Employees, Local 841, is the sole and exclusive collective bargaining agent for all its employees save and except Branch Library Supervisors and persons above the rank of Branch Library Supervisor, Administrative Assistant, Director of Community and Cultural Services, or designate, students, pages and temporary employees; and WHEREAS negotiations have taken place over a period of time, between the County and the Union towards amending the collective bargaining relations and providing an orderly procedure for the disposition of grievances and defining working conditions and terms of employment for all employees who are represented by the Union, in the form of a Collective Agreement; and WHEREAS agreement has now been reached by both parties on the said procedures, conditions and terms of employment to be included in an agreement to cover the period January 1, 2015 to December 31, 2017. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT the Warden and the Chief Administrative Officer be and are hereby authorized to sign the Collective Agreement between the County of Elgin and the Canadian Union of Public Employees, setting forth collective bargaining relations, disposition of grievances and to define working conditions and terms of employment for the library employees. 2. THAT this By -Law shall become effective January 1, 2015. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF MARCH 2015. Mark G. McDonald, Chief Administrative Officer. 178 Paul Ens, Warden. COUNTY OF ELGIN By -Law No. 15 -09 "A BY -LAW TO PROVIDE A SCHEDULE OF SERVICES AND ACTIVITIES SUBJECT TO FEES AND CHARGES BY THE COUNTY OF ELGIN AND TO REPEAL BY -LAW NO. 14 -15" WHEREAS Section 391 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, states that a municipality and a local board may pass by -laws imposing fees or charges on persons for services or activities provided or done for persons; and, WHEREAS the Corporation of the County of Elgin did pass By -Law No. 14 -15 imposing fees or charges on services or activities provided to persons by the County of Elgin's various departments; and, WHEREAS the Corporation of the County of Elgin has deemed it advisable to amend the fees and charges applicable to some of its services or activities, and to make provision for the addition of taxes where appropriate. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT Schedule "A" attached hereto and forming part of this by -law setting out services and activities which are subject to fees and charges, and taxes where applicable, and the amount of such fees or charges be and is hereby adopted. 2. THAT By -Law No. 14 -15 and any by -law that is contrary to this one be and is hereby repealed. 3. THAT this by -law shall come into force and take effect upon its passing. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 10TH DAY OF MARCH 2015. Mark McDonald, Chief Administrative Officer 179 Paul Ens, Warden SCHEDULE "A" By -Law No. 15 -09 The Corporation of the County of Elgin has deemed it advisable to provide activities and services that are subject to fees and charges. The following list details such activities and services and the fees and charges that will apply: Please note that the fees and charges below include taxes, where applicable. SERVICE FEE GENERAL (authority under the Municipal Act) Photocopies for the public throughout all County of Elgin Departments: Copy charge per printed page - per printed side (black & white) - per printed side (colour) ADMINISTRATIVE SERVICES (authority under the Municipal Act) $0.25 $1.00 Submission of a Closed Meeting Complaint for Investigation $25.00 FINANCIAL SERVICES (authority under the Municipal Act) Late payment of County Levy 15% /year (i.e. - installment due on the 15th and not received until the 16th, one day of interest would be charged) COMMUNITY & CULTURAL SERVICES — Archives (authority under the Municipal Act) Long- Distance Research $40.00 per hour Microfilm Reader - Printer: Letter /Legal — per page $0.50 11 x 17 — per page $0.75 Photograph Prints: 4 x 5 $12.00 4 x 5 — additional print $6.00 5 x 7 $15.00 5 x 7 — additional print $8.00 8 x 10 $20.00 8 x 10 — additional print $10.00 11 x 14 $10.00 11 x 14 — additional print $20.00 Larger Sizes On a case by case basis Digital image files for personal use $10.00 35 mm slide $15.00 Digital set -up fee $10.00 Digital image files for commercial use /publication $20.00 Scanning: Document scanning Recordable CD Supplies: Acid -free storage box Newspaper storage box Acid -free file folders General archival supplies Shipping 180 $5.00 $2.50 $15.00 $35.00 $1.00 Market value Actual cost with a $5.00 minimum cost SERVICE 2 FEE COMMUNITY & CULTURAL SERVICES - Libraries (authority under the Public Libraries Act) Library Fines: Adult & Juvenile Hardcover Books Daily Overdue Maximum Overdue Music CD's Daily Overdue Maximum Overdue Paperbacks Daily Overdue Maximum Overdue Videos /DVD's Daily Overdue Maximum Overdue Audio Books /Language Kits Daily Overdue Maximum Overdue Magazines Daily Overdue Maximum Overdue Interlibrary Loan Lending Daily Overdue Maximum Overdue Bag of Books Daily Overdue Maximum Overdue $0.10 $7.00 $0.50 $7.00 $0.10 $5.00 $1.00 $10.00 $0.50 $7.00 $0.10 $3.00 $0.10 $7.00 $1.00 $10.00 Fax Machine: Sending: Local $1.50 - Each Additional Page $0.50 Long Distance $2.50 - Each Additional Page $1.00 Receiving Per Page $1.00 Interlibrary Loan - Borrowing: Canadian Library or University - plus shipping (if they charge) U.S. Library or University - plus shipping (if they charge) Microfilm - plus shipping (where applicable) $10.00 $15.00 $4.00 Internet Printing: Black & White $0.25 Colour $1.00 Blank DVD $2.50 Recordable CD $2.50 Scanning Per Page Lost or Damaged Materials: All Material Types Bag of Books 181 $1.00 Actual Cost plus $5.00 Processing $160.00 SERVICE 3 FEE COMMUNITY & CULTURAL SERVICES — Libraries (continued) If actual cost is unknown, the following rates are charged: Other Materials — Lost or Damaged: Video /DVDs $20.00 Playaways $80.00 Microfilms $30.00 Music CDs $20.00 Books — Lost or Damaged: Hardcover $30.00 Magazines $5.00 Paperbacks $10.00 Audio Books $50.00 Room Rentals (no charge for non - profit group) $25.00 Library Fine Threshold $10.00 3D Printing Filament $0.10 /gram COMMUNITY & CULTURAL SERVICES — Museum (authority under the Municipal Act) Admission Donation basis Membership: Annual $5.00 Lifetime $100.00 Programs Delivered: Adult off -site programs $33.90 plus travel paid at the rate established by the County for use of personal vehicles School tours and children's group tours (designed for children under the age of 14) $1.75 - Chaperones are no charge School programs offered in- school (designed for children under the age of 14) — including rented teacher's kit Note: Fees for programs delivered by the Museum may vary according to the program ENGINEERING SERVICES (authority under the Municipal Act) County Road Maps Meeting Room Rental Rates: (authority under the Municipal Act) For use of meeting rooms in the County Administration Building by outside groups: Lunchroom Committee Rooms /Lounge Oversize /Overweight Moving Permit: (authority under the Highway Traffic Act) $3.00 $3.00 $56.50 $45.20 Permit for moving heavy vehicles, loads, objects or structure in excess of dimensional & weight limits set out in the Highway Traffic Act: Single Move Fee (if action is requested with greater than 5 business days' notice) $200.00 Single Move Fee (if action is requested with less than 5 business days' notice) $400.00 Annual Fee $500.00 182 SERVICE 4 FEE ENGINEERING SERVICES (continued) Private Infrastructure Encroachment Agreements including Restoration Expenses (authority under the Municipal Act) Cost Recovery Basis — taxes not applicable may be added to the property tax roll for collection, on behalf of the County, by a local municipality Road Occupancy Permit (authority under Public Highway & Transportation Improvement Act) To regulate the construction or alteration of any entranceway, private road or other facility that permits access to County Roads: Request greater than 5 days notice $200.00 Request less than 5 days notice $400.00 Tender Documents (authority under the Municipal Act) $50.00 LONG -TERM CARE HOMES (authority under the Long -Term Care Act 2007) Adult Day Programs Fees as set by the Province Barber /Hairdresser: Shampoo and Set Shampoo, Cut & Set Ladies' Haircut only Men's Haircut only Shampoo, Perm & Set Shampoo, Perm, Cut & Set Shampoo, Colour & Set Shampoo, Colour, Cut & Set Men's Cut & Dry Ladies' Cut & Dry Bang Trim Shampoo Only Comb Out & Curling Iron Beard Trim Cable TV /Internet Foot Care through VON - established by the VON Wheelchair Seating Assessment Fees Guest Room Accommodation - per night including breakfast at Elgin Manor & Bobier Villa Meals on Wheels for Community Clients: Elgin Manor (VON) per meal Terrace lodge (VON) per meal Bobier Villa (WECHC) per meal (cost does not reflect fee charged by VON and WECHC, $6.50 retained by Home for cost recovery) $19.50 $32.25 $13.50 $11.75 $51.25 $63.50 $34.75 $43.00 $12.75 $14.50 $3.00 $3.00 $12.75 $6.00 Market Rate Market Rate Market Rate $45.00 $6.50 $6.50 $6.50 Medication not Covered by Health Card 65 and Non - prescription Drugs Cost of drug plus $2.00 - ODB co- payment Newspaper Market Rate 183 SERVICE 5 FEE LONG -TERM CARE HOMES (continued) Preferred Accommodation Rate Upon Admission: Minimum 2 years' agreement applies based upon basic rate availability. Resident fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Purchases Services Resident requested sundry products, therapy services, supplies, etc. Market Rate Resident Basic Accommodation Rate: Resident Fees are charged in accordance with the rates set by the Province of Ontario which may change from time to time. Minimum 2 year wait time, based upon availability. Note: Residents may apply for a rate reduction based on annual income Room Rental $40.00 Determined by Homes' Director - minimum fee may apply Loss of Fob $10.00 Transportation /Accompaniment of Staff Valet (mending or clothing) Visitor Meals: Full Course Meals (per meal) Under the age of 5 years Volunteers Special Event Meals Under the age of 5 years Volunteers Diner's Club for Community Seniors Market transportation rate, plus, if accompanied by staff the employee's hourly rate of pay times the length of absence from the workplace, plus benefits if applicable. (Minimum of 4 hours may apply) HUMAN RESOURCES (authority under the Municipal Act) County Sponsored Training Programs: Participation by Public Partners Accessibility Training Services Identification Badge Photo Loss of Employee Identification Badge LAND DIVISION (authority under the Planning Act) Application for Consent Application for Validation Title Stamping of Deed Validation Certification $6.45 $9.00 $4.50 $4.50 $15.00 $6.00 $6.00 $7.00 Cost Recovery Basis Cost Recovery Basis $5.00 $1,000.00 $1,000.00 $250.00 $250.00 If an Application for Consent/Validation is: (i) withdrawn at least fourteen (14) days prior to the hearing date $50.00 will be retained. If amended at least fourteen (14) days prior to the hearing date, an additional $50.00 will be charges. 184 SERVICE 6 FEE LAND DIVISION (continued) (ii) withdrawn after the time limit set in (i), the entire fee will be retained. If amended after the time limit set in (i), an additional $50.00 will be charged. (iii) requested to be reconsidered once consent has been granted, in order to alter the original decision in a minor way, it will be treated as if it were a new application, and a fee of $100.00 must accompany the letter explaining the reason for the change. (iv) requested to be deferred from having action taken on it, by the applicant, in writing, whether after or before a hearing date has been set, a fee of $300.00 must accompany the request for deferral. PLANNING APPLICATION FEES (authority under the Planning Act) Plans of Subdivision: - (deposit for appeal) Extension to draft plan approval Plans of Condominium - (deposit for appeal) - (no deposit for exemption) County Official Plan Amendment Local Official Plan Amendment Part lot control exemption $4,000.00 $2,000.00 (returnable if no appeal) $ 500.00 $4,000.00 $2,000.00 (returnable if no appeal) $4,000.00 $1,000.00 (municipally - initiated OPA exempt) $ 500.00 TOURISM FEES (authority under the Municipal Act) Memberships 2015 Tourism Membership: Elgin County Members (Elgin County businesses only) Affiliate Members (businesses located outside of Elgin County's tax base) 2015 Tourism Signage: Elgin County Tourism Members (Elgin County businesses and those businesses that pay the Affiliate Member fee to be part of the Elgin County Tourism Membership Program) Businesses who do not have a Tourism Membership 2015 Savour Elgin Membership: Elgin County Members (Elgin County businesses only) Affiliate Members (businesses located outside of Elgin County's tax base) 2015 Elgin Arts Trail Membership: FEE per year $100 ( +HST) $388 ( +HST) $150 ( +HST) $200 ( +HST) $500 ( +HST) $2,437 ( +HST) Elgin County Members (Elgin County businesses only — with the exception $500 ( +HST) of STEPAC) Affiliate Members (businesses located outside of Elgin County's tax base) $3,017 ( +HST) 185 SERVICE 7 FEE PROVINCIAL OFFENCES (authority under the Provincial Offences Act) Photocopies $1.00 Certified Copies - per certification Transcripts - per page for first copy - per page for additional copies Note: The above items are not applicable to Judiciary and County Prosecutor. $3.50 $3.20 $0.55 NSF Cheques $40.00 Cost of Collection A range of 10% to 45% for Collection Agents. All other costs of enforcement as incurred. Cost of Collecting Delinquent Fines to be charged 25% of the fine amount back to the Defendant as a percentage of the Fine. Note: Fees for copies and transcripts are set by the Ministry. 186 CLOSED MEETING AGENDA March 10, 2015 Staff Reports: 1) Chief Administrative Officer - Municipal Act Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Land Purchases (verbal) Correspondence: 1) Municipal Act, Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Courthouse Proposal 187 i��l�llllllllf��„ ADDENDUM FOR TUESDAY, MARCH 10, 2015 — 9:00 A.M. 1. Additional report from Senior Financial Analyst titled "Council and Outside Boards Remuneration and Expenses ". (attached) 188 00rmnJJ1J11' Uq REPORT TO COUNTY COUNCIL FROM: Lisa Terrio, Senior Financial Analyst DATE: February 20, 2015 SUBJECT: Council and Outside Boards Remuneration and Expenses INTRODUCTION: Each year it is required that reports be filed on remuneration, mileage, and expenses for Council and Outside Boards. As well, a report on convention expenses must be published. DISCUSSION: Warden and Council remuneration and expenses totaled $225,556.82 for the 2014 calendar year and convention expenses were $15,910.07. Details by member are provided in the attached documents. Remuneration and expenses paid to persons on Outside Boards totaled $17,979.11 for that same time period. CONCLUSION: For 2014 the total remuneration and expenses, including conventions, for both Elgin County Council and Outside Boards was $259,446.00. RECOMMENDATIONS: THAT the Treasurer's Statement of Remuneration and Expenses for County Council for 2014 be received and filed by Council; and, THAT the Treasurer's Statement for Remuneration and Expenses for Outside Boards for 2014 be received and filed by Council; and, THAT the report titled "Council and Outside Boards Remuneration and Expenses" dated February 20, 2015 be received and filed by Council. All of which is Respectfully Submitted Approved for Submission Lisa Terrio Mark G. McDonald Senior Financial Analyst Chief Administrative Officer Jim Bundschuh Director of Financial Services 189 Treasurer's Statement Of Remuneration and Expenses - for County Council March 24 Session, 2015 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to each member of the Elgin County Council for the period of January 1, 2014 to December 31, 2014, along with a history for the prior two years. REMUNERATION and MILEAGE COUNCIL, COMMITTEES and OUTSIDE BOARDS Couckuyt, Jack Currie, Gregory Ens, Paul Jenkins, Jim Jones, Grant Marr, David Martyn, Sally McIntyre, Jim McWilliam, Cameron Mennill, Dave Walters, Bill Wiehle, Bernie Wolfe, Michael Total Paid to Warden & Council (Dec 2014 Warden) (Jan -Nov 2014 Warden) By -Law 05 -12, By -Law 05 -13 and By -Law 05 -45. Respectfully Submitted Lisa Terrio Senior Financial Analyst Jim Bundschuh Director of Financial Services 190 2014 2013 2012 19, 023.66 20, 968.61 20,485.84 1,786.92 0.00 0.00 23,911.77 20,791.40 20,256.17 19,249.88 20,825.06 20,056.17 18,447.24 0.00 0.00 53, 821.21 23, 289.88 19, 720.58 1,773.06 0.00 0.00 2,099.01 20, 385.01 20,177.97 22,022.87 54,854.33 24,022.37 21,073.92 20,688.44 20,284.87 18,702.38 20,223.13 51,217.65 21,851.06 21,910.59 21,527.33 1,793.85 0.00 0.00 225,556.82 223,936.43 217,748.94 Approved for submission. Mark G. McDonald Chief Administrative Officer Treasurer's Statement Of Remuneration and Expenses - for Outside Boards March 24 Session, 2015 To the Warden and Members of the Elgin County Council, The following is a statement of the remuneration, mileage, and expenses paid to persons appointed to Outside Boards for the period January 1, 2014 to December 31, 2014 as authorized by the following By -Laws: LAND DIVISION COMMITTEE (By -Law 15 -03) Lidster, Stan 3,616.38 Schaper, Kathleen 3,104.08 Stewart, Brent 3,773.68 Vowel, Bonnie 2,536.72 Warwick, Graham 2,948.25 Total 15,979.11 ST. THOMAS ELGIN GENERAL HOSPITAL Marks, Tom 2,000.00 Total 2,000.00 Total of Outside Boards All of which is Respectfully Submitted Lisa Terrio Senior Financial Analyst Jim Bundschuh Director of Financial Services 17,979.11 Approved for submission. Mark G. McDonald Chief Administrative Officer TREASURER'S STATEMENT ON CONVENTION EXPENSES To the Warden and Members of the Elgin County Council, The following is an itemized statement of the conventions attended and expenses paid to each Member of Elgin County Council, during the calendar year ending December 31, 2014 2014 CONVENTIONS 1 COUNCILLOR ROMA/OGRA Couckuyt, Jack 0.00 Ens, Paul 1,593.75 Jenkins, Jim 1,835.18 Marr, David 2,069.63 Jones, Grant 0.00 McWilliam, Cameron 1,689.20 Walters, Bill 0.00 Mennill, Dave 2,160.98 Wiehle, Bernie 2,171.75 TOTALS $ 11,520.49 All figures include H.S.T. 2 AMO 1,401.26 0.00 1,390.13 916.39 681.80 0.00 0.00 0.00 0.00 $ 4,389.58 3 TOTAL FOR ACRO COUNCILLOR 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 1,401.26 1,593.75 3,225.31 2,986.02 681.80 1,689.20 2,160.98 2,171.75 - $ 15,910.07 ROMA/OGRA RURAL ONTARIO MUNICIPAL ASSOCIATION ONTARIO GOOD ROADS ASSOCIATION AMO ASSOCIATION OF MUNICIPALITIES ACRO AMO COUNTIES AND REGIONS Respectfully submitted. Lisa Terrio Senior Financial Analyst Jim Bundschuh Director of Financial Services 192 Approved for submission. Mark G. McDonald Chief Administrative Officer 2014 CONVENTION EXPENSES COUNCILLOR Couckuyt, Jack 1 ROMA/OGRA Registration & Mileage 0.00 1 ROMA/OGRA Per Diem Expenses 0.00 2 AMO Registration & Mileage 748.65 2 AMO Per Diem Expenses 652.61 3 ACRO Registration & Mileage 0.00 3 ACRO Per Diem Expenses 0.00 TOTAL CONVENTIONS TO DEC. 31, 2014 1,401.26 COUNCILLORS' UNUSED FROM $4,000 MAXIMUM (PER DIEM & TRAVEL) 3,347.39 WARDEN'S UNUSED FROM $11,000 MAXIMUM n/a Ens, Paul 745.64 848.11 0.00 0.00 0.00 0.00 1,593.75 3,151.89 n/a Jenkins, Jim 549.51 1,285.67 737.51 652.62 0.00 0.00 3,225.31 2,061.71 n/a Marr, David 783.74 1,285.89 650.90 265.49 0.00 0.00 2,986.02 n/a 9,448.62 Jones, Grant 0.00 0.00 681.80 0.00 0.00 0.00 681.80 4,000.00 n/a McWilliam, Cameron 745.63 943.57 0.00 0.00 0.00 0.00 1,689.20 3,056.43 n/a Walters, Bill 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4,000.00 n/a Mennill, Dave 745.63 1,415.35 0.00 0.00 0.00 0.00 2,160.98 2,584.65 n/a Wiehle, Bernie 745.63 1,426.12 0.00 0.00 0.00 0.00 2,171.75 2,573.88 n/a TOTALS $4,315.78 $7,204.71 $2,818.86 $1,570.72 $0.00 $0.00 $15,910.07 $24,775.95 $9,448.62 193