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March 26, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING MARCH 26, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A9) March 12, 2015 Council March 19, 2015 Special Council BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Ted Halwa, Monteith Brown — New Comprehensive Zoning By-law (C9a & C9b) 10:30 a.m. Mac Ford, Update from WEROWT (West Elgin Residents Opposing Wind Turbines) 11:00 a.m. RES —West Elgin Windfarm Progress Report (131) 11:30 a.m. Laverne Kirkness, representing Seaside Developments — commercial block update (C9c) 1:30 p.m. Grace McGartland, Arts & Cookery Bank REPORTS (C1-C10) 1. ROADS 2. RECREATION/EMERGENCY MANAGEMENT a) *Report— Closing of Main Street in West Lorne March 26, 2015 ............. Page 2 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) *Report—Voter List Management Services 9. PLANNING a) *Report — New Comprehensive Zoning By-law—Wetlands Issue b) *Report— Final Revision to New Comprehensive Zoning By-law c) *Report— Proposed Consent Application for Seaside Waterfronts Inc. d) *Report— Proposed Severance- Lakeview Aldborough Bluffs 10. ACCOUNTS CORRESPONDENCE (D1 — D7) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Elgin County— Invitation to 7t" Annual Warden's Charity Golf Tournament; 2.* Ministry of Energy —delegation at OGRAIROMA; 3.* Elgin County Plowmen's Association — request for grant; 4.* Beattie Haven Retirement Community— request for grant; 5.* Premier's Award for Agri-Food Innovation Excellence Program —deadline for application April 10, 2015; 6.* Ernie Hardeman, MPP — request support for Housing Services Corporation Accountability Act RECOMMENDED TO ACCEPT & FILE: 7. AMO • Watch file — March 12, 2015; • Watch file — March 19, 2015; March 26, 2015 ............. Page 3 BY-LAWS: By-law No. 2015-22 Authorize Agreement — Comprint Systems Inc. MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1) 1. Closed session, if deemed necessary * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 2, 2015 Special Council Meeting — Budget, 9:00 a.m. April 9, 2015 Council April 23, 2015 Council April 28, 2015 Tri County Water Board —6:30 p.m. at Water Treatment Plant Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly.request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES t OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 12,2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,Ad min istrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES, NO. 1 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 12th,2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated February 26,2015 Council February 26,2015 Public Meeting—New Comprehensive Zoning By-law DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATION 10:30 a.m.—West Ei in Nature Club—Pilot Roadside Vegetation Management Proiect In attendance: Stan Caveney, members of West Elgin Nature Club, Public Works Superintendent Mr. Caveney gave an overview of the pilot project in 2014 and encourages that the practise be continued. Some farmers along Gray Line feel different on how March 12,2015 .....Page 2 of 8 roadside would be maintained;the Nature Club will work with these landowners. He also suggest that the municipality consider extending the program along the side roads that feed into Gray Line. The committee will meet again and discuss signs,timing, extension,etc. and report back to Council. RES. NO. 3 Moved by Seman Seconded by Bodnar RESOLVED that Council appoint Richard Leatham to represent Council on the Roadside Vegetation Committee. DISPOSITION: Carried 1:30 p.m.—Jessica Jarmchuk, Frank Cowan Co. In attendance: Public Works Superintendent, Recreation Superintendent Ms. Jarmchuk presented a PowerPoint presentation reviewing legislation and case law and effects on municipal insurance. Although the government is not going ahead with legislation to reform joint&several liabilities, she is pleased that OGRA is continuing the discussions. She also reviewed the West Elgin insurance coverage. REPORTS 1. ROADS a Monthly Repo RES. NO.4 Moved by Bodnar Seconded by Seman RESOLVED that the March 2015 Roads Report be received. DISPOSITION: Carried b) Report—Speed Limit Reduction Reauest RES. N0. 5 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Public Works Superintendent re: Speed Limit Reduction Request be received; AND that Council approves the installation of PEDESTRIANS AHEAD signage on Graham Road south of Talbot Line and the surface treated portion of Gray Line west of Graham Road; AND that Council approves the installation of HIDDEN INTERSECTION AHEAD signage on Graham Road southbound (just north of Gray Line). DISPOSITION: Carried 2.RECREATIONIEMERGENCY MANAGEMENT a) Monthly Report RES. NO. 6 Moved by Seman Seconded by Bodnar RESOLVED that the Recreation Report dated March 12, 2015 be received. DISPOSITION: Carried March 12 2015 .....Page 3 of 8 - b Report—Lawn Bowling Sign RES. NO. 7 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Recreation Superintendent re: Sign at Lawn Bowling Club be received; AND that Council approves the installation of the advertising sign as requested by the Lawn Bowling club subject to site line approval from the appropriate authority. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM Operations Report RES. NO. 8 Moved by Seman Seconded by Bodnar RESOLVED that the February 2015 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried DI Schedule 22 Annual Summary_Re�)O RES. NO. 9 Moved by Semen Seconded by Bodnar RESOLVED that the 2014 Summary Report for the West Elgin Distribution System be received. DISPOSITION: Carried c) Schedule 11 Annual Report RES. NO. 10 Moved by Leatham Seconded by Wolf RESOLVED that the Section 112014 Annual Report for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING aZ Monthly Report RES. NO. 11 Moved by Wolf Seconded by Leatham RESOLVED that the Building Report for February 2015 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 12 Moved by Seman Seconded by Bodnar RESOLVED that the By-law Enforcement Report for February 2015 be received. DISPOSITION: Carried A— q March 12, 2015 .....Page 4 of 8 7. DRAINS 8.ADMINISTRATION a) Report--Wind Turbines RES. NO. 13 Moved by Leatham Seconded by Bodnar RESOLVED that the report from the Clerk re:Wind Turbines be received; AND that a by-law to regulate wind turbine noise be brought forward. DISPOSITION: Carried . b) Report–Recycling Update RES. NO. 14 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Clerk&Financial Assistant re: Recycling Update be received; AND that Council authorizes the purchase of 2,016-23 gallon blue boxes at the cost$5.65 per bin and freight cost of$1,100 plus applicable taxes. AND that Council authorizes a grant in the amount of$2,000 for the West Lorne Kiwanis to deliver the blue boxes to Rodney and West Lorne residences. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO, 15 Moved by Bodnar Seconded by Seman RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3 amounting to$370,664.10 in settlement of General, Road,Water, and Arena Accounts (including cheques#19017-19110). DISPOSITION: Carried CORRESPONDENCE 1. Kiwanis Non-Profit Homes of Rodney--Request to use the Rodney Recreation Centre as an Emergency safe spot RES. NO. 16 Moved by Leatham Seconded by Wolf RESOLVED that Council authorizes the use of the Rodney Recreation Centre as a reception 1 evacuation centre for the residents of the Kiwanis apartments located at 229 Fourth Street. DISPOSITION: Carried 2. Elgin County--2014 Library Usage and Statistics Report 3. Municipality of East Ferris–Request to support Resolution No.2015-057, -Why asphalt on our paved roads is deteriorating at a faster rate than in the past March 12,2015 .....Page 5 of 8 4. Town of Aurora—Request of support for Bill 52,the Protection of Public Participation Act, 2014 5. Ontario Human Right Commission—Office of the Chief Commissioner - Applying Human Rights Lens in Zoning, Licensing and Municipal Decision- : Making 6. Yvonne Brooks—Summary Report for Rural Roots Christmas Market and Showcase 2014 Table to obtain further information 7. Ministry of Agriculture, Food and Rural Affairs—Weed Control Act, R.S.O. 1990 and appointment of Weed Inspectors 8. West Lorne&Community Horticultural Society—Request for financial assistance in the form of a yearly grant Refer to budget deliberations 9. Central Elgin—Request for support to changes to cost-sharing of OPP- supplied Court Security expenses at the County Administration building Table for further information 10. Calvary United Church—Permission to use western portion of Port Glasgow beach, Sunday April 5, 2015 RES. NO. 17 Moved by Bodnar Seconded by Seman RESOLVED that Council authorizes the use of the western portion of the Port Glasgow beach for a sunrise services on Sunday April 5, 2015 being hosted by the Calvary United Church Rodney. DISPOSITION: Carried 11. Township of South Stormont—Support of Resolution No.059/2015-that I% of the Goods and Services Tax(HSTIGST)collected by the Federal Government of Canada be dispersed to Municipal Governments of Canada on a per capita calculation 12. City of Woodstock—Request to support resolution not to support the proposed Canada Post plan to eliminate residential home to home delivery 13. AMO Watch file—February 26, 2015 • Watch file—March 5, 2015 • Government Introduces Changes to Land Use Planning and Development Charges Legislation 14. Ministry of Agriculture, Food and Rural Affairs—Workshop for Municipal Councillors and Volunteers 15. Lower Thames Valley Conservation Authority—Board of Directors Annual Meeting Minutes 16. Thames—Sydenham and Region Source Protection Authority Minutes 17. Ontario Association of Fire Chiefs—OAFC Municipal Officials Seminar ICJ March 12,2015 .....Page 6 of 8 RES. NO.18 Moved by Leatham Seconded by Seman RESOLVED that the above correspondence items numbered 2,4, 5, 7, 11-17 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-19—Agreement—Progressive Waste Solutions RES. NO. 19 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Progressive Waste Solutions for curbside waste management services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO.20 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Progressive Waste Solutions for curbside waste management services be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-19—Agreement -Progressive Waste Solutions(BFI Canada) DISPOSITION: Carried 2. By-Law No. 2015-Regulation of wind turbine noise RES. NO.21 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to provide for the regulation of wind turbine noise within the Municipality of West Elgin and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO, 22 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to provide for the regulation of wind turbine noise within the Municipality of West Elgin be now read a third time and finally passed,signed, sealed and numbered By-law Number 2015-20—Wind turbine noise DISPOSITION: Carried MINUTES RES. NO. 23 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—February 10, 2015 West Elgin Recreation Committee—February 17, 2015 DISPOSITION: Carried March 12, 2015 .....Page 7 of 8 NOTICE OF MOTION OTHER BUSINESS 1. MPoWER application for funding RES. NO. 24 Moved by Wolf Seconded by Leatham RESOLVED that Council supports the applications by MPoWER for funding under the 2015 Festival&Event Partnership Program. DISPOSITION: Carried 2. Appointment to Rodney Townhall Ad Hoe Committee RES, NO. 25 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin appoints a member from the Chamber of Commerce to be a member of the Rodney Townhall Ad Hoc Committee. DISPOSITION: Carried 3. Council Announcements • Healthy Communities Committee is moving forward on bike trails and funding • Emergency management session very informative • New strategic plan for Community Helath Centre almost complete • Wind turbine session at OGRA informative, mixed panel(for and against), Chatham-Kent may have some answers • All agreed that OGRA/ROMA conference was worthwhile CLOSED SESSION CONFIRMING BY-LAW RES. NO.26 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 12th, 2015 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.27 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on March 12th, 2015 be now read a third time and finally passed,signed, sealed and numbered By-law Number 2015- 21 - Confirming By-law March 12 2015 DISPOSITION: Carried ADJOURNMENT RES. NO.28 Moved by Wolf Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 2:20 p.m.to meet again on March 26, 2015. DISPOSITION: Carried March 12,2015 .....Page 8 of 8 These minutes were adopted on the 26t"day of March,2015. Mayor Clerk r�w I MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING MARCH 19, 2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorfFreasurer Janet Johnston Deputy Treasurer Lee Gosnell Roads Superintendent Jeff Slater Recreation Superintendent Spencer Pray Financial Assistant This session was called for the purpose of the 2015 Budget for the Municipality of West Elgin. The meeting was called to order by Mayor Bernie Wiehle at 9:30 a.m. SUBJECT: DRAFT 2015 BUDGET The Proposed Draft Budget was introduced by the Administrator/Treasurer projecting a 2.9%overall levy increase for the municipality's property tax levy. Council reviewed the following: • report from the AdministratorlTreasurer dated March 19,2015 • Proposed Capital Projects for 2015. SUBJECT: ADJOURNMENT RES. 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N Q � .•� i� i4 '�. t. ^ C CD CC ca � N V L a '"'. C Q� � al b � m CU �? � Q y. � r c� 4 P F IM`W g3 � I i f! IS Lp 1 G. �a3a�,s-ie' 7,Ly�d- �j�*�`�� c�roi i1 Fm u �.; O.. � ' "'� uov s titer'r f g rh' �Y ' r L.E-z cu r -4 v CO O cu o U o — CL _ o 'ca a CU CA c' L L - o — cu 'cn CW � wo � � L 7 4 i r t y� �a y� { 'h* a�.. Y 7;1 'jai a 1' tL S Li .'ij h1` 1-57` =k'y �t f 1l h� in I lri Af �+t H� T" 31i p i `l�*It f i7 t J r r l F rvi��* ti k r s a E'7 k r r�tt s y� 1 ,yLie - 1�/. I� '/��( ,' gee - • _ /v�� Au . N cu :CL G.: r N U N y c!} C'7 M tl} D 0 N ca Ad , N Q N O = c1� r. N W N x C,} r N W LO �} rn is tu LL s OF V aN.ph, _ 2O r to The Municipality of rest Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent CEMC DATE: April 9 2015 SUBJECT: Closing of Main Street in West Lorne. RECOMMENDATION: THAT Council approves the Closing of Main Street in West Lorne on May 30 2015 between the hours of 10:00 am and 2:00 pm from Graham Road to Argyle Street to facilitate the Bicycle Rodeo,Mini Safety Day. INTRODUCTION: The Optimist Club of West Lorne and the West Elgin Recreation Committee are hoping to host the annual Optimist Bicycle Rodeo and mini Safety Day at the West Elgin Health Centre.The Optimists have secured the use of the Health Centre Parking lot,and hope to utilize the West Lorne Fire department lot as well as have them provide a demonstration of some kind. In the interest of Public Safety it would be beneficial to close that portion of main Street Closed. The event also includes a small display from the EMS crews, Parks and Recreation as well as the YWCA and the Library. Respectfully Submitted, Reviewed by: Scott Gawley, CP GA Jeff Slater Administrator/T easurer Recreation Superintendent Attachments: Drawing. i P4- cA 1 ¢`xe..NP4Np r CIA � m a U i ,„ The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE; March 26, 2016 SUBJECT: Voter List Management Services RECOMMENDATION: THAT a by-law to authorize the signing of a Voter List Management Services Agreement with Comprint Systems Inc. (DataFix) be brought forward. INTRODUCTION: VoterView is an internet-based application designed to provide municipal election officials with an electronic view of their electoral information including the ability to make corrections to the list, to access various voter counts needed for electoral planning, and the capability to provide an electronic copy of all changes to the Municipal Property Assessment Corporation. The municipality has been using this service since 2006. DISCUSSION: The agreement identifies and confirms the service levels and support technology requirements of VoterVlew Application. The ability to review and amend voter information during the four-year period prior to the election is valuable. VoterView helps in producing a more accurate voters list and in reviewing addresses that are needed for information/letters to voters. We have the ability to compare the voter information provided by MPAC in July and September with our database. Once the Voters List is complete (in September of an election year), Datafix has forwarded this information to Intelivote who provides the electronic voting system. Datafix provides training through on-line webinars and user guides on their website. Further, support is provided by their staff via a-mails and telephone. The contract is $4,100 plus taxes for the four-year period (last contract was $3,400.00). This can be paid over the four year period, commencing in 2015. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonSA,WMCT A co�tfttG aw I e y A, CGA Clerk Administrator/Treasurer Attachments None 610 Princess Avenue C 9(q) London, ON N613 2139 4.4f 6i'le 1 Tel: (S 19)686-1300 Fax: (519)681-1690 P.on-telth*Brown E-Mail mbpcic mbpc.ca Flannina consultants Web: www.mbpc.ca 22 March 2015 MEMORANDUM #13-0060 TO: Members of Council Municipality of West Elgin FROM: Ted L. Halwa 5UBJ: New Comprehensive Zoning By-law—Wetland Issue--Ministry concerns The Ministry of Natural Resources and Forests (MNRF), through the Ministry of Municipal Affairs and Housing (MMAH) has reiterated its concerns with the approach we have taken in the proposed new comprehensive zoning by-law to the protection of wetlands. MNRF has stated the proposed by-law does not meet the intent of the Official Plan to protect these natural heritage features and recommends that the by-law be revised to include a wetland zone and regulations. to prohibit development and site alteration. We considered the concerns and suggestions raised by MNRF when they were first brought to our attention in July of 2014. Essentially, what MNRF is requesting the Municipality to do is to incorporate a Wetland Zone into the new proposed by-law and impose restrictive measures on land use and development within them. We have resisted this approach (for a number of reasons) in favour of showing wetlands instead as supplementary information on the Zone Maps (sometimes referred to as an overlay) and have established an approach whereby the Municipality would defer matters related to land use and development in and adjacent to wetlands to the Lower Thames Valley Conservation Authority. Conservation authorities across Ontario were given the authority to regulate development in wetlands by the Province in 2006. The County Planner concurs with our approach. As an alternative to a wetland zone, MMAH has just recently suggested the Municipality include text in the proposed By-law to regulate development and site alteration in wetlands and to regulate development on adjacent lands depending on the findings of an environmental impact study paid for by the proponent i.e. the land owner. It is our considered opinion that MMAH is requesting the Municipality to make revisions to the by-law which are beyond the statutory authority of the Municipality to do so. In summary, based on our review, we do not believe any changes are warranted to the approach adopted in the proposed new by-law whereby wetlands are identified but not actually zoned on the zone maps and a reference included in the bylaw that any applications for building permits in theses areas would be referred to the Lower Thames Valley Conservation Authority. This approach was similar to the approach taken in the current comprehensive zoning by-law New Comprehensive Zoning By-law—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 18 March 2015 page 2 covering the former Township of Aldborough although since 2006, the Conservation Authority has the legal authority to actually prohibit development and site alteration in wetlands in its area of jurisdiction. As a consequence of MNRFIMMAH again raising the issue, we met with Ms. Norma Bryant and Ms. Heather James on 16 March 2015 to review our approach and to discuss any possible changes to the proposed by-law in an attempt to placate the Province without compromising the zoning by-law or assuming powers in he by-law beyond what the Planning Act authorizes municipalities in the exercise of zoning. We identified three basic scenarios: 1) comply with all recommended changes 11) offer some changes without compromising the approach adopted 111) reject all recommended changes. With the spirit of cooperation in mind, we have drafted the following text for possible inclusion in the Zoning By-law. it would be inserted on the Zone Legend page following page 95 and immediately before the zone maps. Wetlands — Provincially significant Wetlands and local significantly wetlands have been identified on the Zone Maps. In these areas, the Province has mandated that development and site alteration (as defined below) not be permitted. On adjacent lands, also identified on the Zone Maps, development or site alteration(as defined below) may only be permitted if an environmental impact study, commissioned by and paid for by the proponent, demonstrates there will be no negative impact on the wetland. The Lower Thames Valley Conservation Authority has jurisdiction in the Municipality of West Elgin over the approval of any proposed development or site alteration in or adjacent to an identified provincially significant or locally significant wetland. Development means the creation of a new lot, a change in land use, or the construction of buildings and structures requiring approval under the Planning Act. Site Alteration means activities, such as grading, excavation and the placement of fill that would change the landform and natural vegetative characteristics of a site. Obviously, if the Municipality complies with the revisions being suggested by MNRF and MMAH, there is unlikely to be any appeal lodged by the Province; particularly if the revision includes adoption of a wetland zone. Any thing less raises the prospect of an appeal. We have not been able to ascertain from MMAH the likelihood of an appeal but are endeavouring to do so. In any event, we believe our case to be sufficiently strong to with stand an appeal to the Ontario Municipal Board which, in all probability, would be limited in expense to the Municipality. The Lower Thames Valley Conservation Authority has raised a concern that the by-law does not include a minimum setback for trailers from the top—of—bank of Lake Erie or from a ravine. We have reminded the Authority that these are regulated areas that it has jurisdiction over. if it wishes to suggest what the minimum setbacks should be, we would recommend to Council that the setbacks be prescribed in the by-law. We are awaiting further instructions from the Authority. New Comprehensive Zoning By-law—West Elgin MONTEITH BROWN PLANNING CONSULTANTS 18 March 2015 page 3 The Authority also raised an issue with what it thought was a 30m minimum setback in the proposed by-law for dwellings from the top-of-bank of the Lake Erie shoreline. When it was apprised that the 30 m setback only applied to the seasonal dwelling of Lou Nirta which the - Authority ultimately approved, the issue seems to be resolved. (original signed by) Ted L. Halwa, MCIP, RPP - V MPVNB l( Q O N_ s +y r The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MARCH 26, 2015 SUBJECT: FINAL REVISION TO NEW COMPREHENSIVE ZONING BY-LAW RECOMMENDATION; THAT Council of the Municipality of West Elgin APPROVE the revisions to the proposed Municipality of West Elgin Comprehensive Zoning By-law. UPDATE: At the public meeting on February 26, 2015, Council directed Ted Halwa to further revise the proposed new comprehensive zoning by-law. The request for revision was the result of comments received in writing and made orally at the public meeting by Wendie Dupuis, Dave and Nancy Kopriva, Valerie Brannas and Ed Rachidi. For Lots 8 and 9, Concession 14 (maps 77 & 78), the property owned by Lakewood Trailer Estates c/o Wendie Dupuis, the zoning on the property has been changed from Lakeshore Development (LD) to Lakeshore Residential (LR). Ms. Dupuis met with me to discuss this proposed revision and it was further confirmed through email. Ms. Dupuis has been notified of this revision and has no further concerns. For Part Lot 13, Concession 14, owned by Dave and Nancy .Kopriva (map 78), the zoning on the property has been changed from Lakeshore Development (LD) to Lakeshore Residential (LR). Mr. and Mrs. Kopriva have been notified of this revision and have no further concerns. For Part Lot 15, Concession 14, owned partially by Valerie Brannas, the property will remain zoned Lakeshore Development (LD) as proposed. Ms. Brannas met with myself following the public meeting on February 26, 2015 and it was explained to her the present lots and existing uses are permitted. However, should a building permit be required, the following needs to be addressed: frontage on a public road, Lower Thames Valley Conservation Authority concerns be met and Development Regulation permit be issued from the Authority as the lots are below the Conservation Authority regulatory line and the County wide shoreline management study. Ms. Brannas stated at our meeting she had no further concerns. For Lots 3 and 4 Block 0 Plan 68 (263 Graham Street), owned by K & M Petro Services Inc. c/o Ed Rachidi, the property is proposed to be zoned site-specific Residential First Density (R1-5). For the R1-5 zone, the proposed permitted uses were car wash; gas D ° bar; and variety store. In the current zoning by-law, Village of West Lorne Zoning By- law, the site-specific zone Residential First Density (R1) permits a gas bar; retail store; retail store, variety; and restaurant. Retail store and restaurant as permitted uses were omitted in error for the proposed zoning by-law. The permitted uses have been added to the proposed R1-5 zone. Mr. Rachidi is aware of this revision for this property. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer I C Vq o x V .4PVry Q Ob I n o a The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MARCH 26, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR SEASIDE WATERFRONTS INC. RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for Consent application E5115 provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the proposed severed parcel; b) That a Development Agreement has been entered into between the owner and the Municipality for the proposed severed parcel to address interim sanitary servicing; and, c) That Site Plan Approval, including the signing of an Agreement has been obtained from the Municipality for the proposed severed parcel. BACKGROUND: An application for proposed severance was submitted to the Municipality by Seaside Waterfronts Inc. c/o Kirkness Consulting Inc. (Laverne Kirkness). The applicant is requesting the severance of a 4.54 hectare (1.33 acre) parcel of land, legally described as Part Lot 6, Concession 14, on the east side of Havens Lake Road, in the geographic Township of Aldborough, in Port Glasgow, as shown on the attached Key Map in Appendix `A'. The proposed severed lands are zoned Agricultural with Exception (A1- 20) and Agricultural (Al) in the Township of Aldborough Zoning By-law No. 89-8 and to be zoned Lakeshore Development (LD). The proposed severed parcel is designated Lakeshore Area with a portion of the parcel subject to Woodlands and Hazardous Lands overlay and Lower Thames Valley Conservation Authority Regulatory Line in the Municipality of West Elgin Official Plan. The purpose of the severance is to permit the establishment of a commercial development. The proposed severed lands have an area of 0.54 hectares (1.33 acre) and a frontage of approximately 92.13 metres (302.26 ft.) along Havens Lake Road. The proposed severed lands are currently vacant. Seaside Waterfronts Inc. intends to develop the commercial block in three phases (see Appendix 'B' for site plan). The initial two phases will consist of a 3 storey building with a ground floor area of 485.0 sq. m. (5,220.50 sq. ft.). The ground floor of Phase 1 will include a restaurant, which will include an outdoor patio, providing a total of 75 seats. Phase 1 would be serviced with municipal water supply and interim private sanitary services, in the form of a holding tank. Phase 2.will provide for the creation of retail commercial and office space on the ground floor and residential apartments and hotel accommodations on the second and third storeys. Phase 2 and Phase 3 will not proceed until full municipal services become available, dependent upon the concurrent Municipal Class Environmental Assessment. Phase 3 will entail either an extension to the northerly portion of the building or a second separate multi-level commercial building. The proposed retained lands have an area of 9.68 hectare (23.92 acre) and has frontage along Havens Lake Road. The proposed retained lands will be future residential. Agricultural, lakeshore residential and seasonal travel trailer uses surround the subject lands. The location of the subject lands are on the attached Key Map in Appendix 'A'. The following have been submitted as part of this proposed severance application: Planning justification report, Kirkness Consulting Inc., 2015; Comprehensive Servicing Strategy, and Engineering Servicing Plans, Scoterra Consulting Group, 2013; Phase I Site Plan, Ron Koudys Landscape Architect, 2013; Environmental Impact Study, BioLogic Incorporated, 2015 ; • Geotechnical Evaluation of Slope Stability Letter, Bedell Engineering Inc., 2013 • Archaeological Assessment, Phase I and II, Mayer Heritage Consultants Inc.; and, Lower Thames Valley Conservation Authority Development Regulated Area letter of approval for application, 2014. DISCUSSION: Municipal Engineer's Review Chris Lierman, P. Eng. of Spriet Associates Engineers & Architects has reviewed the comprehensive servicing strategy, which includes the engineering service plans. Mr. Lierman has commented that the overall submitted design information appears to adequately permit the severance; however, additional information on several matters as identified in his attached letter in Appendix 'C' related to formal approval of the design drawings is required. Provincial Polley Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent. with' matters of provincial interest as set out in the Provincial Policy Statements (PPS). Section 1.1.1 Heathy Liveable and Safe Communities, Section 1.1.3 Settlement Areas, Section 1.6.6 Sewage, Water and Stormwater, Section 2.1 Natural Heritage, Section 2.6 Cultural Heritage and Archaeology and Section 3.1 Natural Hazard policies were reviewed. Comment: Section 1.1.1 healthy liveable and safe communities require development to occur in a manner that is sustainable for the long-term, with efficient use of infrastructure and resources and does not compromise the environment and public health and safety. The proposed severance meets Section 1.1.1. Section 1.1.3 Settlement Areas states the focus of growth and development is to occur in settlement areas such as urban areas and rural settlement areas. The subject lands are located within the Lakeshore Area of the Municipality of West Elgin Official Plan which is designated for commercial and residential development. The proposed severance meets Section 1.1.3. -- Section 1.6.6 Sewage, Water and Stormwater states full municipal services are the preferred form of servicing for settlement areas. Scoterra Consulting Group has prepared a comprehensive servicing strategy. The proposed Phase 1 commercial parcel will be serviced by municipal water, with a private water services connection from the existing municipal watermain located within Havens Lake Road. Interim sanitary service will be in the form of a temporary sewage holding tank with off-site haulage to the Rodney Sewage Treatment Plan. Interim sanitary servicing is ,required until a permanent wastewater servicing solution is established in connection with the larger residential Seaside Development, which is contingent upon completion of a Municipal Class Environmental Assessment, currently in process with the Seaside residential draft plan approvals. Stormwater runoff resulting from the commercial entrance and parking area will be directed to an oil/grit separator unit with greater than 80% suspended solids removal. There will also be a bioswale to provide for surface and sub-surface attenuation of stormwater runoff, prior to controlled release to the receiving watercourse east of Havens Lake Road. The proposed severance meets Section 1.6.6. Section 2.1 Natural Heritage, particularly Section 2.1.5 states development and site alteration shall not be permitted significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. An Environmental Impact Study (E.I.S.) was prepared by Biologic Incorporated (Environmental Planners). The E.I.S. demonstrated there will be no negative impact to the woodlands, which occupies a portion of the subject lands. The E.I.S. will be required to be reviewed by Lower Thames Valley Conservation Authority. Based upon the submitted E.I.S., the proposed severance meets Section 2.1, particularly Section 2.1.5. Section 2.6 Cultural Heritage and Archaeology states that development and site alteration shall not be permitted on lands containing archaeological resources or areas of archaeological potential unless significant archaeological resources have been conserved. A Phase I and II archaeological assessment has been prepared by Mayer Heritage Consultants Inc. and no concerns were raised. The proposed severance meets Section 2.6. Lastly, Section 3.1 Natural Hazards states development shall generally be directed outside of hazardous lands adjacent to the shorelines of the Great Lakes — St. Lawrence River System, which is impacted by erosion hazards. A Geotechnical Slope Stability Study has been prepared by Phil Bedell, P. Eng. of Bedell Engineering Inc. (formerly of Golder and Associates Ltd.). The geotechnical slope stability evaluation is further to extensive geotechnical investigations of the site previously undertaken by Golder and Associates Ltd. and LVM Inc.. It is stated in the geotechnical slope stability study the slope's safety and stability will not be compromised by the proposed location of Phase 1 and future Phase 2 commercial buildings. The proposed severance meets Section 3.1. Conclusion: Upon review of the applicable PPS policies, the proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with Woodlands and Hazardous Lands overlays. Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section E1.2.3.1 General Development Policies — General Criteria permit the severance of a new lot for any purpose provided the lot to be retained and the lot to be severed provided the criteria for lot creation have been met. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. The proposed severed and retained parcels have frontage on Havens Lake Road, which is currently a seasonal municipal road. The Municipality is prepared to maintain the road on a year-round basis once Seaside is ready to begin construction on the proposed severed parcel and the appropriate arrangements between Seaside and the Municipality for such maintenance have been made. It is not anticipated the proposed commercial development will create a traffic hazard for Havens Lake Road or for the Municipality on the whole. The proposed severed and retained lots have the appropriate frontage and lot area for their intended uses. A Zoning By-law Amendment is required to rezone the proposed severed parcel from Agricultural with Exception (A1-20) to Tourist Commercial with Exception (C3-1) in the Township of Aldborough Zoning By-law and to site-specific Tourist Commercial (TC-1) in the proposed Municipality of West Elgin Zoning By-law to permit a reduced front yard depth, increased maximum building height, and decreased off-street parking spaces. A comprehensive servicing strategy has been prepared to meet the short-term and long-term servicing needs for the development. A Development Agreement will be required to be entered into between the owner and the Municipality for the interim servicing strategy of a holding tank for sanitary servicing. Site Plan Approval, including the signing of an Agreement by the owner will be required. The Agreement will include lot grading and lot drainage plans to ensure there will not be negative impacts on drainage patterns in the area resulting from stormwater management, a landscaping plan, off-street parking and loading area plans, lighting and other site development issues raised during this process. The retained parcel will continue to be used for agricultural uses. The E.I.S. prepared for the proposed commercial development demonstrates there will be no negative impact on the significant features and function of the woodlands. The geotechnical slope, prepared by Bedell Engineering Inc. concludes the slope's safety and stability will not be compromised by the proposed location of Phase 1 and future Phase 2 commercial buildings. The lands severed and retained parcels are designated Lakeshore in the Municipality of West Elgin. Commercial uses, particularly tourist retail and service establishments and agricultural uses are permitted. The proposed severed and retained parcels meet the severance policy of Section E1.2.3.1. Conclusion: Upon review of the applicable Official Plan policies, the proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Lakeshore Area with Woodlands and Hazardous Lands overlays in the Municipality of West Elgin Official Plan. The Lakeshore Area policies permit tourist retail and service establishments and agriculture as a secondary use. Section 3.3.7 Natural Heritage — Woodlands, ANSI's and Valleylands states development is permitted where it has been demonstrated that there will be no negative impact on the natural feature or on its ecological functions. Section 10.4 Consents permits the creation of lots by severance provided the severance criteria are met. Comment: A Zoning By-law Amendment is required to rezone the proposed severed parcel from Agricultural with Exception (A1-20) to Tourist Commercial with Exception (C3-1) in the Township of Aldborough Zoning By-law and to site-specific Tourist Commercial (TC-1) in the proposed Municipality of West Elgin Zoning Bylaw to permit a reduced front yard depth, increased maximum building height, and decreased off-street parking spaces. The proposed severed and retained parcels are affected by the Woodlands and Hazardous Lands overlay. Given that there are no buildings to remain on the proposed retained parcel and no proposed development in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. The proposed retained parcel meets Section 3.3.7. The proposed severed and retained parcels meet the policies of Section 10.4 for lot creation. Conclusion: Upon review of the applicable Official Plan policies, the proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin - Pork G_laggow Secondary Plan The subject lands are also part of the Port Glasgow Secondary Plan, which designates the proposed severed parcel as Commercial. The Commercial designation permits commercial uses such as retail, service and hospitality uses which provide services for permanent and seasonal residents and the recreational day users and tourist visitors of Port Glasgow. Residential uses are permitted in the upper floors of a commercial building. Mixed uses, with commercial use occurring on the ground floor and residential use occurring on the upper floors of a building or at the rear of a ground floor commercial use is permitted. Comment: The proposed severed parcel will include a restaurant, retail stores, residential apartments and hotel accommodations, which is permitted in the Commercial designation. Conclusion: Upon review of the applicable Secondary Plan policies, the proposed severance application conforms to the Municipality of West Elgin — Port Glasgow Secondary Plan. TownshiR of Aldborou h Zoning-By-law 89-8 The subject lands are zoned Agricultural with Exception (A1-20) and Agricultural (A1). A Zoning By-law Amendment is required to rezone the proposed severed parcel from Agricultural with Exception (A1-20) to Tourist Commercial with Exception (C3-1) to permit a reduced front yard depth, increased maximum building height, and decreased off-street parking spaces. The balance of the property, the proposed retained parcel will be 9.679 hectares (23.92 acres) in area and is required to be rezoned to permit a minimum lot area of 9.6 hectares (23.72 acres). Proposed Municipality of West Elgin Zoning B -law In the proposed Municipality of West Elgin Zoning By-law, the subject lands are proposed to be zoned Lakeshore Development (LD). Municipal Council will be adopting the proposed zoning by-law in the very near future and depending upon the timing and subject to any appeals to the Ontario Municipal Board for the zoning by-law, the Township of Aldborough Zoning By-law and the Municipality of West Elgin Zoning By- law may be amended simultaneously. Other Issues/Matters The proposed severed parcel is within the regulated area due to their proximity to the Lake Erie shoreline, pursuant to Ontario Regulation 152106 (under 0. Reg. 97104) made under section 28 of the Conservation Authorities Act. Seaside's submission of an Application for Development, Interference with Wetlands and Alterations to Shorelines and Watercourses pursuant to Ontario Regulation (0. Reg.) 152106, for phase 1 and future phase 2 of a 0.51 hectare (slightly smaller land area) commercial development was made in November 2013 and has received approval from the Executive Committee. Respectfully Submitted, Reviewed by: "4AAW Heather James, MCIP, RPP R. Scott Gawley, C. A., C.G.A. Planner Ad min istrator/Treasurer APPENDIX `A2 KEY MAP W Cr I sur,� GRAY LINE i ` DETAIL for 6 (ORIGINAL ROAD ALLOWANCE 1� 511111E 1:moo y CONCESSION 14 SE.. CONCESSIONS 13 end 14) . fw699'Qa'f' ( PlNC TOBhWP OF Nsbsa a sJassr J1za6 UIVVP Off OF 1 p WEST ELGIN x ! R:�¢ z r LLT 60 COUNY OF ELGIN mu Ism 1f� o ran.vasp rm =ra,aas$n �tik AS J ^ d r M1F OL5 LTA � 4 g�� 1 �r�- x MW LAND SUM N1MI 6 NJ7ST'm1V x 1 J LANAS T7 E6 +awe, ' ! S�as SE45RED N7• 1472 27516 a►'= Z I�ji _ I ar I ANFAy 598&7m' LAAW 2D HE Rgl'ARM 4 [ I 54�, I tu Nra19 AREA-4679 Da. N74S7VE �r V I .�" : P� N7r m-E 1C.G'4F x46'4220'2 3 F' 2ZSB8 f71RMV N4J•f7'45'W 5:faz 1 umi a r /� 11.18J 27.4JA = , 4♦ n f •'i . LOT N4yfrtoW N4a%WT 7.9747YOW HOP sw NJ9JE60E - / .L�a+;y, •` § NSF1Y55'E' 49. N4C5610E � �Id79S '�jQ+ 1.039.9 YI ZA38f nN NSG0195E 2�1�[$ N/8'S9"M1c . 18,198 y3� PLAx € __I �AR ar �,iv t 5.;.- �rk1 -17R-5823I� ras RAN w uwE n UR-64.17 eS! r� N42T0'S0E tirc .� N6B'4325W= ZS �.�a'g' �� n�- /4/1' C- SI SAE74 r^ (el/IV��1 LANDS MUM x,47931"18 W SSIiWfd4 MW ON M FIA9 APE X Na4 IS W A PFAN OF 51WYMP SNYL NOT SE(W 71.598 RBA' SEE °^ W rrEn�s AND OW IF OSwVVW m FSSF Ur a wF M 711E PwN m memo 91"MR aNk 5EFMD DETAIL PLAN�7=�pj f1W� &Me or AMR FdB 51M IS FR9WM M SEAM ear AREA= '� 71R-5462 '0+ ,F� GtYE':JVA1tPM 141'Off ®rcrr 5989 7m° 8 @ .x O I► 1 19 R: I.,., 0� (DAM 01,S ltd. Ause'soE g er.7'5r 1477'52 ��f D in s N7PS2 ow RR OA4w I&ms 22.4725 G—� 7FLr(519)27f-m FM(5f8)27F-M x'5471'79'2 N5.17J'2aE ur rxh�p}rx.•aUrolusa-i[awuee Lap:W4 (8.785 11914 wm�:9 Yt9CI0N11 ar-aa ai:T.X1107.0.!S n.rs:2r2E—I60-4732{S} APPENDIX 'B' SITE PLAN f�Ii I I f 1 I _ 1111 rI I ! J CfEN SPACE ,I- - I I I� 11 �II 'MJONB�aI VWEZ 1 4 ammnsl. Irmvlae3l - PIYOFECIEQNhNALL � Iwe1;,. sPUV `i G......wD1N Jwm I i swoft or31Trt7, I I 1 dewAEBT-31hA' I II I wrtuP'Ir�alueri� R-TMFbv-3170 lsue,NB21 1 1S6'a„Nd.B7 I i r W ur e�mii i' v�u }I Hl II i I ---------- � }� �1�1ravwEtaae,�l. yy1—TRAVEL ab m anwm i 4 1 s, i SITE AREA 5387m' 'f PHASE 1 BUILDING AAFA 31TWIERCUND FL00R ONLY) LOT COVERAGE(%): E91% - PATID: 134ro (1r_, PME2BU1LDINGAREA: 217rO(r.F.0NLY) :.� .,\ ` �• .. LOTCOVERAGE)%): 4A4% LANDSCAPED I OPEN SPACE: 3772m(78.3%} - PARKING: SPACES REQUIRED: - -fi 1per5 resteurenlsaah =15 `°'�`'�� TOTAL 16 .. - SPACESPROVIDED: 31 SNACK nnE: rmircrlcreaa, ecnlr:. PORT GLASGOW 07.192 1;500 uwoscaaanre°"'r�°T PROPOSED COMMERCIAL DEVELOPMENT oasew rsr:RIG.klno, JAN.17.2014 PHASE 1 SITE PLAN owam aumrra 87-192 L-19V A �� March 23, 2015 A0h Municipality ty of West Elgin ASSOCIATES 22413 Hoskins Line, Box 490 ENGINEERS&ARCHITECTS Rodney, Ontario 155 York Stmk NOL 2CO London,06tarlo N6A 1A8 Tel.(519)672-4100 Fax(519)433-9351 Attention: Mr. Scott Gawley E-mail:mailfsprlet.ca Administrator/Treasurer www.spriet.ca Re: Seaside Waterfronts Commercial Block Site Plan Review Our Reference No. 214261 Dear Sir- We hereby confirm receipt of the first submission Design Drawing set (Sheets No. SS1 - SS.3) related to a proposed commercial property development within the proposed Seaside Waterfronts Development, as prepared by Sco-Terra Consulting Group Limited. We understand that the proponent wishes to have the severance application for this commercial property presented to Municipality of West Elgin Council at the upcoming meeting on March 26, 2015. We have completed Our review of the submission design package and offer the following Comments: Overall,the submitted design drawing set appears adequate to allow approval for the proposed severance application. However, it is noted that numerous detailed design issues have not been received, or require clarification,in order to formally approve the design from a.peer review perspective. Such information includes the following: * Detailed Stormwater Management (SWM) calculations must be provided in terms of pre versus post-development flows and the related SWM retention within the site. Orifice design calculations will need to be included in the SWM report and shown on the drawings. This report shall also include details into the proposed Stormwater Bioswaie specifically related to proposed design parameters and groundwater infiltration. *We note the proposed "Oil and Grit" separator within the proposed parking lot. Provide supporting documentation into the proposed Stormceptor STC 3001 Unit. *Additional existing and proposed elevations will be required to provide verification of the proposed grading and drainage patterns within and adjacent to the proposed site. * Confirm if a Landscape Plan will be provided related to naturalization purposes. *We understand that the Class Environmental Assessment (Class EA) is not yet completed for the overall Seaside Development. As such, we will ultimately request confirmation that all elements of this proposed commercial development have been designed in accordance with the approved Class EA, once formally approved. Associates.A.M.SPRIET^J.R.SPRIET-K.MCILMURRAY o My,DE:VOS a J.M.SPRIET a G.S.LIERMAN^A.T.ALTENLIU 2 -2- *Show "ticks" at all existing and proposed elevations to show the location for all noted elevations. This will allow a more thorough understanding and review of the proposed elevations and grading within and adjacent to the site. *We recommend that the entire project site perimeter be provided with silt fence during construction.Add a Note to this effect on the drawings accordingly. * Provide additional details into the link between the proposed Bioswale and 3:1 ditch located along the southerly limit of the site. * Finished floor elevations do not match from SS-1 to SS-3. Revise accordingly. Confirm how the "overall"Seaside subdivision design and concept is affected by this proposed Commercial property. Similarly, please confirm if and how any "ultimate" servicing from exterior (upstream) lands within the overall development will be distributed through this property. We note from other related design documentation from the overall development that the sanitary sewer from upstream lands may be aligned and outlet through this commercial property. Please confirm that there are no anticipated conflicts. *We have not reviewed the submission in terms of zoning, bylaw, setback issues, etc, as they are to be reviewed by the Municipality of West Elgin. Please make the required changes to the design drawing set including resubmission.of two (2) copies to the Municipality of West Elgin and Spriet Associates offices for review. Please call if you have any questions or concerns. Yours truly, SPRIET ASSOCIATES LONDON LIMITED Chris Uerman, P.Eng. CC: Municipality of West Elgin -Attn: Ms. Heather James C d v YUry Wfi 4 N a s 2x N n The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: March 26, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR LAKEVIEW ALDBOROUGH BLUFFS INC. CIO ALLAN MURRAY RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed Consent application provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the proposed severed parcel; b) That septic system review for the severed lands has been completed; and, c) That Municipal drain re-apportionments (if required) have occurred. BACKGROUND: An application for proposed severance was submitted to the Municipality by Lakeview Aldborough Bluffs Inc. c/o Allan Murray. The applicant is requesting the severance of a 0.68 hectare (1.68 acre) piece of land, legal description as Part Lot 4, Concession 14, on the south side of Gray Line, in the geographic Township of Aldborough, and known ,municipally as 21707 Gray Line (as shown on the attached Key Map). The purpose of the severance is to permit the severance of a residential parcel. The proposed severed lands are zoned Agricultural (Al) Zone in the Township of Aldborough Zoning By-law No. 89-8 and designated Lakeshore Area with Woodlands overlay and Lower Thames Valley Conservation Authority Regulatory Line in the Municipality of West Elgin Official Plan. The proposed severed lands have an area of 0.68 hectares (1.68 acre) and a frontage of approximately 60.6 metres (198.83 ft.) along Gray Line. The proposed severed lands will contain a house, detached shed, private well and private septic system. The proposed retained lands have an area of 29.95 hectare (74.0 acre) and has frontage along Gray Line. The proposed retained lands will be vacant. In 2013, a severance application was approved by County of Elgin Land Division Committee to permit the severance of a parcel of land from the proposed retained lands for a lot addition for South Part Lot 4, Concession 14 to provide frontage to the property to facilitate residential development; however, the severance has expired. There is still a right-of-way easement, along the west lot line of the proposed retained lands to provide access to South Part Lot 4, Concession 14, which is in effect. The right-of-way easement is 10.06 metres (33.02 ft.) in width and 509.78 metres (1,672.5 ft.) in length. Agricultural, lakeshore residential and seasonal travel trailer uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS).Settlement Areas, Sewage and Water, Natural Heritage, and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: Upon review of the applicable PPS policies, the proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Agricultural Area with Woodlands overlay. Section C2.2 Agricultural Area - Location recognizes there are lands outside of settlement areas that have been designated for non-agricultural development by the lower tier Official Plans and therefore, are deemed not be within the prime agricultural area and are instead subject to the applicable policies of this Plan and the policies of the lower tier Official Plan. Section D1.2.3 Natural Heritage — Development and Site Alteration Development states development and site alteration is not permitted in significant woodlands unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. Section E1.2.3.1 General Development Policies — General Criteria permit the severance of a new lot for any purpose provided the lot to be retained and the lot to be severed provided the criteria for lot creation have been met. Comment: The subject lands are designated Agricultural Area, however, they are designated Lakeshore Area in the Municipality of West Elgin Official Plan. It is my understanding the County intends to correct this discrepancy during the 5 year review of the County Official Plan. In the interim, the subject lands have been reviewed under Section C2.2 and meet the policy criteria. The subject lands, particularly the proposed retained parcel are partially affected by the Woodlands overlay. Given that there are no buildings to remain on the proposed retained parcel and no proposed development in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. The proposed severed and retained parcels meet the severance policy of Section E1.2.3.1. Conclusion: Upon review of the applicable Official Plan policies, the proposed severance conforms to the County of Elgin Official Plan. Municipality of West Elgin_Official Plan The subject lands are designated as Lakeshore Area with a Woodlands overlay in the Municipality of West Elgin Official Plan. The Lakeshore Area policies permit year-round residential development and the severance of a residential parcel. Section 3.3.7 Natural Heritage — Woodlands, ANSI's and Valleylands states development is permitted where it has been demonstrated that there will be no negative impact on the natural feature or on its ecological functions. Section 10.4 Consents permits the creation of lots by severance provided the severance criteria are met. Comment: A zoning by-law amendment is required to rezone the proposed severed parcel from Agricultural (Al) Zone to Lakeshore Residential (LR) Zone to conform to the lower tier Official Plan designation to permit a single detached dwelling. The subject lands, particularly the proposed retained parcel are partially affected by the Woodlands overlay. Given that there are no buildings to remain on the proposed retained parcel and no proposed development in the Woodlands, it is anticipated there will be no negative impacts to the Woodlands as a result of the severance. The proposed retained parcel meets Section 3.3.7. The proposed severed and retained parcels meet the policies of Section 10.4 for lot creation. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Township of Aldborou h Comprehensive Zoning By-law 89-8 The subject lands are zoned Agricultural (Al) Zone. A Zoning By-law Amendment is required to rezone the proposed severed parcel from Agricultural (Al) Zone to Lakeshore Residential (LR) Zone to conform to the lower tier Official Plan designation to permit a single detached dwelling. The balance of the property, the proposed retained parcel will be 29.95 hectares (74.0 acres) in area and will continue to be zoned Agricultural (Al) Zone and used for agricultural uses. . Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner AdministratorlTreasurer KEY MAP mr Wo /0 All- F: _ i / lF l r t r tR- a �3 �i r ti t k f� PROPOSED 111 RETAINED PARCEL �,4k� 1. k - k 71 -44 __. PROPOSED SEVERED --;- PARCEL - ITI ' /eElgyinCounty Mayor Bernie Wiehle and Members of West Elgin Council 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario NOL 2C0 e1 vwamUmttrth&?0-A wh r cal Wcw—d —w Charm' __r0&K na w e*1X It is my pleasure to invite you to Elgin County's Annual Warden's Charity Golf Tournament. On behalf of County Council, we hope you will be able to join the seven municipalities within Elgin County (Town of Aylmer, Municipality of Bayham, Municipality of Central Elgin, Municipality of Dutton-Dunwich, Municipality of West Elgin, Township of Malahide, Township of Southwold,)who are working together to make this year's event a success. The Warden's Charity Golf Tournament is organized by the Elgin County United Way Special Events Committee (ECUWSEC) and all proceeds will be directed to the Elgin-St. Thomas United Way. As a sponsor and participant you can make a difference and help raise funds for this worthy cause and also have some fun, socialize and network with others who recognize the importance of giving back to the community. This year's tournament will take place at the St. Thomas Golf and Country Club located in Union, Ontario in the Municipality of Central Elgin. Save the Date: Thursday, .tune 25, 2015. Registration will begin at 9:00 a.m. with a shot gun start at 10:30 a.m. We have included our tournament brochure for you to review. There are many levels of sponsorship available to suit any budget. Please take a moment to decide how you and your organization can support the local community this year. if you can take it to the next level, please consider the people you will be helping by doing so. Even a small amount can go a long way! The cost to play this year is $135 per player but for a limited time, we do offer an Early Bird Discount! Register and pay by.May 1, 2015 and be eligible to receive the benefit of the discounted price of$125.00 per player. Limited spaces are available so sponsorship and registration will not be confirmed until your payment is received in full. The past three tournaments were sold out with a wait list, so don't be disappointed. We thank you in advance for your support and we look forward to hearing from you this year. A, le'o- Paul Ens Warden, County of Elgin County of Eigln Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:519-631-2460 www.elgincounty.ca a RAfit' ,xrs r - t rL x aTY, �, 5" _ x rrsf.� t� ' 3i�lyix? ' t � er ` �. 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O O !� l ■ ^ e ■ f6 r �` N V D- Ministry of Energy Mlnlstere de I'tnergle Office of the Bureau de Parliamentary Assistant Vadlointe parlementaire Hearst Block Edifice Hearst 900 Bay Street 900,rue Bay Ontario Toronto ON M7A 2E1 Toronto ON M7A 2E1 Tel:(416)325-4140 T61:(416)325-4140 Fax:(416)325-OB18 T616: (416)325-0818 MAR 1 1 2095 His Worship Bernie Wiehle Mayor Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NOL 2CO Dear Mayor Wehle: It was a pleasure meeting with you and your delegation at this year's combined conference of the Ontario Good Roads Association and Rural Ontario Municipal Association (OGRA/ROMA). Minister Chiarelli was pleased to hear of our discussions and you can be assured that I gave him a full report of the meeting. I value our discussions and the productive exchange of ideas. Thank you for sharing your views. I appreciated the opportunity to learn first-hand about the energy issues of concern in your communities and assure you that we are committed to working with municipalities to ensure a clean, modern and reliable electricity system for all Ontarians. Thank you for participating In OGRA/ROMA 2015. Please accept my best wishes. Sincerely, Bob Delaney Parliamentary Assistant Enclosure c: Hon. Bob Chiarelli, Minister of Energy Jeff Yurek, MPP, Elgin—Middlesex—London Christina Cindric, MPP Liaison, Minister's Office Mr. Dave Cryderman, Secretary-Treasurer Elgin County Plowmen's Association 114 Dufferin Street, P r.RV�O :C.F FD Aylmer ON N5H 3B2 March 10, 2015 MAC i 2 2" Municipality of West Elgin Scott Gawley, Treasurer 22413 Hoskins Line, Box 490 Rodney, Ontario NOL 2C0 Dear Mr. Gawley: On behalf of the Elgin County Plowmen's Association, we wish to thank the Municipality of West Elgin for the previous grants which you have provided for our Elgin County Plowing Match. This year our Match will take place on September 5th at a farm in Elgin County yet to be determined. We are requesting a grant of$200 from the Municipality of West Elgin to assist us to carry on with the Elgin Match. As well, your grant will assist us to support our thriving 4- H plowing club. As an affiliate of the Ontario Plowmen's Association, our mandate is to showcase agriculture and country living in Elgin County. Through the plowing competition and displays at our annual Elgin County Match we provide education, information and entertainment to the spectators who attend from Elgin and surrounding counties. We appreciate your past support and hope that we can once more count on your generosity. Yours sincerely, Dave Cryderman Beattie Haven - P3328 Beattie Line,RR#1 WardsviFa, 519- 93- 27 RETIREMENT COMMUNITY Phone 519-fi93.4904 Fax519-693-4279 A CHARITABLE, NON-PROFIT ORGANIZATION The Municipality of West Elgin 22413 Hoskins Line `- Rodney On NOL 2C0 March 12, 2015 Attention: Scott Gawley Re: $44,500 request for Capital Expenditure Grant for 2015 As a follow up of our recent conversation, this communication will act as Beattie Haven's request for a 2015 West Elgin Capital Expenditure grant. As identified in our 2014 request, replacement of our aged boiler system remains our major concern. We are very thankful that the existing system carried us through this frigid winter season without incident and with thoughts that we could have a repeat in coming seasons, we would feel much more confidence by replacing the system now. The lowest quote we have received is for $49,482. Beattie Haven is able to fund 10% of the project from our donation fund. The grant would enable replacing existing 3 gas boilers with 2 high efficiency gas boilers with 10 year warranty, as well as 1 high efficiency water heater. West Elgin council has been very supportive of BEATTIE HAVEN in years past and the 40 full and part time employees, the 30ish families of resident and board members are very appreciative for your support of this valuable asset in our community. We thank you in advance for our consideration of this request. Gle n DeGraw/Administrator on behalf of the Board From: noreply @saiesforce.com (mailto:noreply @saiesforce.com] On Behalf Of Ag Info Sent: March-17-15 9:00 AM To: sgawley @westeigin.net Subject: 2015 Premier's Award for Agri-Food Innovation Excellence--Application Intake., I am writing to remind you and your members of the April 10, 2015 application deadline for the Premier's Award for Agri-Food Innovation Excellence program and to encourage you to share this information. The Premier's Award for Agri-Food Innovation Excellence program was created to recognize and foster the spirit of innovation that thrives in Ontario's agricultural sector. It encourages the development of rural communities, farms, agri-food processors and agri-food organizations by adding value to existing products, creating jobs and driving economic growth. Each year the program recognizes up to 45 innovations across the province. Award.recipients will receive $5,000, a plaque, gate sign and various promotional materials. In addition, there will be a Premier's Award valued at $75,000, a Minister's Award valued at $50,000 and three Leaders in Innovation Awards valued at $25,000 each. Primary producers, processors and agri-food organizations are invited to submit applications. Details on eligibility, innovation categories, assessment criteria, and the application and selection process can be found in the 2015 Program Guidebook and Application Form at: hftp://www.omafra.gov.on.ca/english/premier awardlapp info.htm. Your support in encouraging outstanding agriculture and agri-food innovators to submit an application by the deadline of 5 p.m. on April 10, 2015 is appreciated. Questions can be directed to the Agricultural Information Contact Centre (AICC) at 1-877-424-1300 or aa.info.omafra@ontario.ca. A description of the award winning innovations by year (2006 through 2014) can be viewed at www.ontario.ca/aqrifiaodinnovatio.n. Original signed by Doug Reddick Doug Reddick Director Regional Economic Development Branch Ontario Ministry of Agriculture, Food and Rural Affairs . rAR Ontario LEGISLATIVE ASSEMBLY ERNIE HARDEMAN,M.P.P. Queen's Park Office: ConsiituencyOfflce: Oxford Room 413,Legislative Bldg. 12 Perry Street Toronto,Ontario Woodstock,Ontario Mayor Bernie Wiehle M7A1A8 fN4S3C2 Municipality of West Elgin Tel.(416)325-1239 Tel.(519)537-5222 Fax(416)325-1259 Fax(519)537-3577 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Dear Mayor Wiehle, I understand the fiscal challenges that municipalities are facing and that your tax dollars have to be used effectively. That's one of the reasons I was so disappointed to learn that some social housing providers are being forced to pay more than they should for services. As you know, provincial legislation makes it mandatory for affordable housing providers to purchase gas and insurance through the Housing Services Corporation (HSC). A number of municipalities have found that they are paying more for gas than if they were to purchase it through other sources.As well, many providers are paying HSC an opt out fee (2.5%of the premium) in order to be allowed to purchase less expensive insurance that provides equal or better coverage. I believe that affordable housing providers should be allowed to purchase these items at the best possible price—whether it is directly,jointly with the municipality, through Local Authority Services, or through HSC. I also have concerns about recent spending at the HSC, including frequent international travel and money transferred to subsidiaries and other for-profit companies. To save municipalities money and ensure affordable housing dollars are used effectively I recently introduced the Housing Services Corporation Accountability Act. If passed, this Act will: • Save affordable housing providers money on natural gas and insurance by removing the mandatory requirement to purchase them through the Housing Service Corporation; • Restore accountability by requiring HSC to report salaries over$100,000 as municipalities and government agencies do;and • Give the Provincial Auditor the authority to audit the HSC without requiring a Minister's request. I ask for your support for this bill to ensure that affordable housing dollars can provide the maximum benefit to help those who need it most. In case it is helpful I have enclosed a sample resolution of support. If you have any questions regarding the Housing Services Corporation Accountability Act, or if I can be of assistance on a matter please contact me at ernie.hardeman @pc.ola.org or 416-325-1239. Sin ely, Ernie Hardeman, MPP Oxford PC Critic for Municipal Affairs and Housing i Housing Services Corporation Accountability Act, 2015 EXPLANATORY NOTE The Bill amends the Housing Services Act, 2011 in the following ways: 1. Section 150 is amended to permit the Auditor General to audit the accounts of the Housing Services Corporation and of each of its subsidaries. 2. Section 151 is amended so that members of the Housing Services Corporation such as service managers and local housing corporations are not required to participate in any of the Corporation's programs or activities. The Bill also amends the Public Sector Salary Disclosure Act, 1996 to specify that the Housing Services Corporation and each of its subsidiaries are employers for the purposes of the Act. An Act to amend the Housing Services Act, 2011 and the Public Sector Salary Disclosure Act, 1996 Her Majesty, by and with the advice and consent of the Legislative Assembly of the Province of Ontario, enacts as follows: HOUSING SERVICES ACT,2011 1. (1) Section 150 of the Housing Services Act, 2011 is amended by adding the following subsections: Auditor General (2) The Auditor General appointed under the Auditor General Act may audit the accounts of the Corporation and of each of its subsidiaries. Access to records and information (3) When the Auditor General conducts an audit under subsection (2), the Corporation and its subsidiaries shall give the Auditor General and employees of the Auditor General access to all records and other information required to conduct the audit. 2 (2) Section 151 of the Act is repealed and the following substituted: Member participation not required 151. Members of the Corporation such as service managers and local housing corporations are not required to participate in any of the Corporation's programs or activities described in section 124. PUBLIC SECTOR SALARY DISCLOSURE ACT,1996 2. (1) The definition of"employer" in subsection 2(1) of the Public Sector Salary Disclosure Act, 1996 is amended by striking out"and" at the end of clause (b), by adding "and" at the end of clause (c) and by adding the following clause: (d) the Housing Services Corporation and each of its subsidiaries; (2) Subsection 2 (1) of the Act is amended by adding the following definition: "Housing Services Corporation" has the same meaning as in the Housing Services Act, 2011; COMMENCEMENT AND SHORT TITLE Commencement 3. This Act comes into force on the day it receives Royal Assent. Short title 4. The short title of this Act is the Housing Services Corporation Accountability Act, 2015. Sample resolution for Municipal Council WHEREAS social housing providers in Ontario are currently required to purchase natural gas and insurance through the Housing Services Corporation (HSC) or pay a fee to purchase elsewhere; and WHEREAS social housing providers should have the right to obtain natural gas and insurance at the lowest cost to provide value to those in need of affordable housing and all taxpayers; and WHEREAS the HSC should be subject the same level of accountability and oversight as government agencies; THEREFORE BE IT resolved that the Council of(name of municipality) supports the Housing Services Corporation Accountability Act introduced by Oxford MPP Ernie Hardeman which would remove the mandatory requirement for social housing providers to purchase gas and insurance through the HSC, require HSC to report salaries over$100,000, and give the Provincial Auditor General the authority to audit HSC.