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April 9, 2015
MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 9, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ---------------------------------------------------- ------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A7) *March 26, 2015 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 11:30 a.m. WESA--2014 Annual.Site & Operations Report— Landfill (C8a & C8b) REPORTS (C1-C10) 1. ROADS a) *Monthly Report b) *Report-- 2015 Gravel Tender c) *Report-- 2015 Dust Suppressant Tender d) *Report— Loader Tires 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report April 9, 2015 ............. Page 2 3. WATER DISTRIBUTION .SYSTEM a) *Operations Report b) *Ministry of Environment— Inspection Report 4. WASTEWATER a) *Rodney Wastewater Treatment Plant Annual Report 2014 b) *West Lorne Wastewater Treatment Plant Annual Report 2014 c) *Rodney Wastewater Treatment Plant— First Quarter Operations Report d) *West Lorne Wastewater Treatment Plant - First Quarter Operations Report 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS a) *Tender for Zegers Drain 8. ADMINISTRATION a) *WESA— 2014 Annual Site and Operations Report b) *WESA— 2015 Site Monitoring and Operations Proposal c) *Report— Update on Recycling Initiative d) *Report— Policy Updates 9. PLANNING a) *Report— Site Plan Approval — Aldborough Public School 10. ACCOUNTS April 9, 2015 ............. Page 3 CORRESPONDENCE (D1 — D8) COUNCIL CONSIDERATION -- ACTION RECOMMENDED: 1.* Elgin County - Resolution passed supporting relocation of students from Pierre Elliot Trudeau French Immersion Public School to Port Stanley Public School; 2.* Cactus Cattle and Cowboys Committee — Request to waive fees for use of Recreation centre from Thursday July 9 to Sunday July 12, 2015; 3.* Safe Wind Energy for All Residents (SWEAR) — Request to financially support the Charter Challenge of Ontario's winflurbines approval process; 4.* Karen Kendrick— Home for Christmas Shopping Event 2015 — Request for support and funding for this year's event; 5.* The Office of Joe Preston — Request for Municipalities to participate in Canada's National Health and Fitness Day, June 6, 2015; 6.* David Pearce — Stewardship Ontario — March Payment for Municipal Blue Box Recycling for the 2014 program year; 7.* Daniel and Lorelei Trott—8624 Furnival Road; RECOMMENDED TO ACCEPT & FILE: 8. AMO • Watch file — March 26, 2015; • Ministry of Education Releases New Process for School Closures; • AMO Report to Member Municipalities— Highlights of the March 2015 Board Meeting; • Recent Developments regarding Housing and Homelessness Prevention; • Watch File—April 2, 2015 BY-LAWS: By-law No. 2015-25 Amend Human Resources Policy MINUTES (E) NOTICE OF MOTION (F1) April 9, 2015 ............. Page 4 OTHER BUSINESS (G1 —G2) 1. Council announcements 2. Closed Session: * a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); litigation or potential litigation (M.A. s.239(2)(e) * Information enclosed CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 23, 2015 Council April 28, 2015 Tri County Water Board —6:30 p.m. at Water Treatment Plant Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MARCH 26, 2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, Administrator/Treasurer Norma Bryant, Clerk Heather James, Planner ALSO IN-ATTENDANCE Ted Halwa, Monteith Brown CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for March 28th, 2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Wolf Seconded by Seman RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: March 12,2015 Council March 19,2015 Special Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. - New Comprehensive Zoning By-la Mr. Halwa noted that this issue is protection of wetlands in the zoning by-law. He noted that the Conservation Authority have the authority to regulate development in wetlands and adjacent lands. The zoning by-law can't regulate site alteration but the Conservation Authority has this ability. The Planner agrees with this approach. Secondly,the Conservation Authority raised concern about the siting of new trailers. The concern is who determines stable slope? Mr. Halwa feels that the March 26,2015 .....Page 2 of 7 Conservation Authority should and can establish the slope. Council agreed that further discussion should take place with the Conservation Authority on this matter. RES. NO. 3 Moved by Lea#ham Seconded by Wolf RESOLVED that the report from Monteith Brown re: New Comprehensive Zoning By-law—Wetland Issue be received; AND that Council agrees with the inclusion of the proposed text for wetlands, development and site alteration in the zoning by-law. DISPOSITION: Carried Planner Heather James reviewed her report with Council. RES. NO.4 Moved by Bodnar Seconded by Seman RESOLVED that the report from the Planner re: Final Revision to New Comprehensive Zoning Bylaw be received; AND that Council approves the revisions outlined in the report. DISPOSITION: Carried A member of the audience requested to speak on the size of new agricultural parcels. RES. NO. 5 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin will hear the delegation from Dug Aldred. DISPOSITION: Carried Mr.Aldred noted that a maximum loan that is allowed today for farmland is $500,000 which would buy 50 acres. He remembered discussions at council to recognize that 50 acres should be the minimum size for new severances. Mr. Halwa noted that to change to a 50 acre minimum would require an Official Plan Amendment as our plan stipulates 100 acres(40 ha). Council could wait for the 5 year review(in 2016) or do an independent Official Plan amendment now. He also noted that the wording in the present Official Plan is not hard and fast. RES. NO.6 Moved by Bodnar Seconded by Seman RESOLVED that staff is hereby directed to include review of 100 acre agricultural parcel minimum in the Official Plan review. DISPOSITION: Carried Mr. Halwa left the meeting. 10:30 a.m.—Mac Ford—West El-gin Residents Opposing Wind Turbines Mr. Ford provided the following information for Council. He noted that West Elgin Council passed a resolution"not to be a willing host". • There is a surplus of electricity in Ontario. Wind turbines are expensive, unreliable, inefficient and can't provide for all the electricity we need. Wind provided 4%of our needs and cost 20%. Further, every turbine destroys 3 acres of agricultural land. A - 3 March 26, 2015 .....Page 3 of 7 • Wind turbines are killing bats and birds. There are no bonds to ensure the turbines will be dismantled (cheaper to abandon than repair?) • Tourism—visual pollution of wind turbines; Seaside Developments have expressed concern. Property values are affected. • World Health Organization refers to high annoyance and stress. Infrasound 1 low frequency are the main causes. • Safety issues for Emergency personnel • No cost benefit analysis was done for the Wind Energy Act. • Cleaners for plants would achieve the same result. As farmers we are the caretakers for the next generation. He requests Council support stopping building of wind turbines in West Elgin. 11:00 a.m.—RES—West Elgin Windfarm Progress Report In attendance: Nicolas Muszynski, Mary Lou Kominek, Mike Miller(Glasgow Shores REC) Mr. Muszynski presented a PowerPoint outlining the progress of the West Elgin Windfarm project. The government has initiated a competitive tender process for approval of wind turbine projects. Points are given for resolution of support from municipalities; agreements with 75%of the abutting landowners; modest points for municipal agreement and creation of community benefit fund. Security is outlined for decommissioning. The bond for decommissioning will be issued in the last 5 years. This could be included in the municipal agreement. RES will be holding a public meeting and proposed sites for wind turbines will be shown then. Mr. Miller noted the benefits of the Glasgow Shores Co-op. The Co-op has an active role in the project. Membership can be purchased and share in community participation payment. He also proposed that the dollars invested will add vibrancy to the community rather than raising taxes. 11:30 a.m.—Laverne Kirkness—Seaside Waterfront Mr. Kirkness reported he has reviewed the Planner's recommendations on the proposed severance for the commercial block. It will be going to Land Division Committee on May 6th The Planner reviewed her report. She noted that the development agreement would have a time limit, letter of credit requirement and specify what is needed if the sewage system is not built. RES. NO. 7 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Planner re: Proposed Consent Application for Seaside Waterfront Inc. be received; AND that the development agreement and site plan agreement be presented to Council before signing by parties. DISPOSITION: Carried RES. NO. 8 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 5115 applied for by Seaside Waterfronts Inc. A— q March 26, 2015 .....Page 4 of 7 RES. NO.8 cont'd In accordance with Section 10.4 of the Municipality of West Elgin Official Plan, Council supports application E5115 subject to the following conditions: 1. Subject to rezoning of the retained and severed parcels. 2. Subject to requirements of the Municipal Road Department regarding access and/or drainage. 3. Subject to the entering into a Development Agreement to address interim sanitary servicing. 4. Subject to obtaining site plan approval, including the signing of an Agreement, for the severed parcel. 5. Two copies of the registered reference plan are submitted to the satisfaction of the municipality. 6. Taxes to be paid in full. DISPOSITION: Carried 1:30 a.m.–Grace McGartiand. Arts&Cookery Bank Ms. McGartiand gave a PowerPoint presentation reviewing the activities of the Arts&Cookery Bank including the Community Spirit programs. Their next project is developing signature products"Outrageously Rural–The Pantry"through ecommerce. A business model has been developed. The Bank is requesting a grant of$15,000 in 2015 and$10,000 in 2016 to leverage $350,000 from the Local Food Fund. Testing with chefs will take place in 2015 and on-line marketing will be developed in 2016. This request will be referred to budget deliberations. REPORTS 1. ROADS 2.RECREATIONIEMERGENCY MANAGEMENT al Re ort–Closing of Main Street in West Lorne RES. NO. 9 Moved by Seman Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the request of the Optimist Club of West Lorne and the West Elgin Recreation Committee to close Main Street from Graham Road to Argyle Street on Saturday May 30th, 2015 from 10:00 a.m.to 2:00 p.m.for the Bicycle Rodeo, Mini Safety Day. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7.DRAINS 8. WEST ELGIN PRIMARY SYSTEM March 26, 2015 .....Page 5 of 7 9.ADMINISTRATION a) Report—Voter List Management Services RES. N0.10 Moved by Bodnar Seconded by Leatham RESOLVED that the report from the Clerk re:Voter List Management Services be received; AND that the necessary by-law be brought forward. DISPOSITION: Carried 14. PLANNING aM Report—New Comprehensive Zoning By-law—Wetlands Issue See discussion above under delegation. 121 Report—Final Revision to New Comprehensive Zoning By-law See discussion above under delegation cl Report—Proposed Consent Application for Seaside Waterfronts Inc. See discussion above under delegation. Report—Proposed Severance—Lakeview Aldborough Bluffs RES. NO. 11 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Planner re: Proposed Consent Application for Lakeview Aldborough Bluffs Inc. be received. DISPOSITION: Carried 11. ACCOUNTS RES. NO. 12 Moved by Seman Seconded by Bodnar RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#3A amounting to $1,122,024.00 in settlement of General, Road,Water, and Arena Accounts(including cheques#19111-19201) DISPOSITION: Carried CORRESPONDENCE: 1. Elgin County—Invitation to 7tn Annual Warden's Charity Golf Tournament As this is a council meeting day, staff from Parks and Roads may attend. 2. Ministry of Energy—delegation at OGRAIROMA 3. Elgin County Plowmen's Association--request for grant Refer to budget deliberations 4. Beattie Haven Retirement Community—request for grant Refer to budget deliberations March 26, 2015 .....Page 6 of 7 5. Premier's Award for Agri-Food Innovation Excellence Program—deadline for application April 10, 2015 6, Ernie Hardeman, MPP—request support for Housing Services Corporation Accountability Act 7. AMO • Watch file—March 12,2015; • Watch file—March 19, 2015; RES. NO. 13 Moved by Leatham Seconded by Wolf RESOLVED that the above correspondence items 2, 5, 6, 7 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-22—Authorize A reement—Comprint.Systems Inc. RES. NO. 14 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Comprint Systems Inc.for the provision of voter list management services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 15 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Comprint Systems Inc.for the provision of voter list management services be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-22—Agreement -Datafix DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS CLOSED SESSION CONFIRMING BY-LAW RES. NO. 16 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on March 26th,2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried March 26, 2015 .....Page 7 of 7 RES. NO. 17 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to confirm the proceedings of the meeting held on March 26th, 2015 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015- 23—Confirming By-law March 26 2015 DISPOSITION: Carried ADJOURNMENT RES. NO.18 Moved by Leatham Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 2:26 p.m.to meet again on April 9, 2015. DISPOSITION: Carried These minutes were adopted on the 9th day of April, 2015. Mayor Clerk i C, v ,wwuHe � P ab ' Nl Q n � z u : m 4 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 9, 2015 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for April, 2015 DISCUSSION: 1. West Elgin experienced a variety of weather in March including sun, high winds, rain, freezing rain and snow. Winter operations were carried out on 8 days during the month, most of which came during the first week. 2. A sunny stretch of cool weather mid-month allowed crews to continue with dead tree removal on county roads within the municipality. All trees identified on the fall 2014 list have now been removed and stump grind inglre-seeding will be completed as soon as weather conditions permit. 3. Work began at the municipal landfill in preparation for the new transfer site. Brush, stumps and rocks were cleared to make room for the new pad. 4. "Half Load" season began on municipal roads March 1St and will continue until April 30th. Frost has come out gradually this spring, which in turn has left gravel roads in generally good condition. Grading (with tractors and drags) began in late March and will continue throughout April...weather permitting. 5. Other operations carried out by Public Works staff during the month of March were sign repair, pothole patching and litter pickup and sweeping. Respectfully Submitted, Reviewed by: Lee Gosnell co aw PA, GA Public Works Superintendent Ad min istrator/Treasurer C - 1 V N4 Vry �� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 9, 2015 SUBJECT: 2015 Gravel Tender RECOMMENDATION: THAT Council accepts the lowest quote for the 2015 gravel tender submitted by Johnston Bros. (Bothwell) Ltd. INTRODUCTION: Quotes to supply and haul 30,000 tonnes of"A" gravel were received and opened on April 1, 2015. DISCUSSION: Three quotes were received and are listed below (before tax) — 1. Johnston Bros. (Bothwell) Ltd. $377,700 2. Ro-Buck Contracting Ltd. $406,500 3. McKenzie and Henderson Ltd. $423,000 The quote from Johnston Bros. (Bothwell) is the low bid and equates to $0.25/tonne (delivered) higher than last year's award. Respectfully Submitted, Reviewed by, G& e9lalnx Lee Gosnell !Ad ott Gawle , C. Public Works Superintendent ministrator/Tr asurer ox � V ,Kf VFg (C Q'x$ py N U w N T 0 The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE; April 9, 2015 SUBJECT: 2015 Dust Suppressant Tender RECOMMENDATION: THAT Council accepts the low quote for the 2015 Dust Suppressant tender submitted by Den-Mar Brines Ltd. INTRODUCTION: Quotes for the supply and haul of approx. 2,500 cubic meters of dust suppressants were received and opened on April 1, 2015. DISCUSSION: Four quotes were received and are listed below (before tax) — 1. Den-Mar Brines Ltd. $112,500.00 2. Holland Transport $130,000.00 3. Pollard Highway Products Ltd. $133,750.00 4. Da-Lee Dust Control $275,000.00 The quote from Den-Mar Brines Limited is the low bid and is $2,500.00 lower than last year's award (for 2500 m3). Respectfully Submitted, Reviewed by, CK ew-nd Lee Gosnell cott Gawley, C A. Public Works Superintendent Administrator/Treasurer MP i� U C - 1 � V ANp (C Q d P v z - m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 9, 2015 SUBJECT: Loader Tires RECOMMENDATION: THAT Council approves the purchase of 4 bias ply loader tires from Stan's Tire in Fingal at a cost of$5,200.00 plus installation and applicable taxes. INTRODUCTION: One of four radial tires on loader#18 recently experienced a bead failure. The tire was inspected and it was determined that it could not be fixed. Due to the amount of wear on the three remaining tires, installing one new tire is not possible as all four tires must drive at the same rate. DISCUSSION: Significant time was spent by the Superintendent as well as local tire companies trying to locate a used tire that would be comparable in size. Once it was determined that a used tire could not be found, we looked at two remaining options of new bias ply tires or new radial tires. Radial tires last longer and cause less ground compaction vs. bias ply tires (currently in use on our other loader) which are less expensive. Quotes were obtained on both bias ply (range $1300 - $1850 per tire) and radial (range $2400 - $3200 per tire) This loader is used mainly in the gravel pit where compaction is not an issue and we know from past experience that bias ply tires will last many years in our application. For these reasons, I recommend trying the less expensive bias ply tires on loader#18. Respectfully Submitted, Reviewed by, Lee Gosnell ott�Gawley, CPA, C A Public Works Superintendent Administrator/Treasur r Attachments - None V MUryp �� Q �u !1 i ci) � m T898' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF VILEST ELGIN FROM: Jeff Slater, Recreation Superintendent CEMC DATE: April 9 2015 SUBJECT: Recreation Monthly Report RECOMMENDATION: That Council Receive and file the Monthly Recreation Report for April INTRODUCTION: Recreation Department spring activities: 1. All of the Recreation Department spring and summer equipment has been serviced and is ready for use, at the same time the winter equipment has been stored for the summer. 2. Preparations are underway for the construction of the Pavilion in Miller Park as soon as we can get on the ground. 3. A follow up report for the pool will be available at this session. 4. Preparations are underway for the installation, acquiring estimates for the installation of acoustic panels at the Rec Centre. 5. The arena has been shut down the ice is out,and the refrigeration system has been shut down. We did have to make some repairs to the dehumidifiers at the end of the season; however they should be ready to go in September. 6. The Pool mechanically is ready to go,the pump has been rebuilt and re installed. We are currently acquiring estimates for the roof replacement. 7. We will be acquiring a scissor lift to change the light bulbs in the arena as well as cleaning the ductwork at the Rec. Centre. Respectfully Submitted, Reviewed By: Jeff Slater cott Gawley, CPA, G.A. Recreation Superintendent Administrator Treasurer t r ' Y t4 , West Elgin Distribution System s. Iw1sA�fyt�+ �, Operations Report March 2015 k - � t T•S`y i - 31S - °rt � u t ! Submitted b Ontario Clean Water Agency hf Date April 2, 2015 o-,.,�4 r F is ! v". a ? s Skx M ,J r 1r II }z.'roj iii 3 i 4' Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOL inspections for February.The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. MARCH: The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower and West Lorne Standpipe on March 18th. The inspection report was received on March 31St with an inspection rating of 100%. There were no non-compliances identified and two recommended actions. The first recommendation was to undertake a comprehensive leak detection program if the future water loss is high. The second recommendation was for putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was identified as an issue. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit of the QEMS is being conducted by Maegan Garber of OCWA. The report is not available yet. SECTION 4• PERFORMANCE ASSESSMENT REPORT(see attached Round Sheets FIRST QUARTER: There were no issues with water quality for this quarter. SECTION 5: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECTION 6: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot, thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system;Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02, 05, 07, 09, 12, 16, 19, 23, 26, 28, 30: West Elgin Facilities Checks and Readings 02, 09, 16, 22, 30:Weekly Autoflusher rounds in West Elgin 05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY. 04: Monthly meter readings 02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution system 02, 03, 06, 09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27:Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough 25: sample station WE11 (behind Library)was disassembled and broken top cap was replaced. MARCH: 03: Monthly meter readings 04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12:00pm. They set up the thawing equipment outside a basement window and began the thawing process. Could not thaw and suspect that the service is frozen under the road;they couldn't reach far enough to get to the frozen section. Advised Municipality and ORO of the results. 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 04, 11, 18, 25: West Elgin Facilities Checks and Readings 06, 13, 20, 27: Weekly autoflusher rounds in West Elgin 20, 23, 27, 30: (New) Weekly Transmission Main Residual readings 09, 10, 11: Checking Chlorine Residual at Monthly Sample Points 11:Thawed-curb stop for Sample Station#WE9 (Opposite 215 Queen St. Rodney) -Autoflusher#8 opposite 24988 Gray Line -Autoflusher#9 24599 Thompson Line 18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic accident 23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney SECTION 7: ALARM SUMMARY FIRST QUARTER: JANUARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: 01:08:00—received call out for frozen water service at 195 Maple Street, in West Lorne. Temporary water service was put in place. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 22: Operator called to 215 Furnival Road for possible main break, water in customers' basement. Service shut off due to break between house and service valve. MARCH: 02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there was air in lines which satisfied the home owner's concerns. 09: Operator attended service repair at 195 Maple Street, West Lorne. Service was thawed and service was restored. 10: At customer's (195 Maple St., West Lorne) request, bacti sample was taken for lab analysis. Test results came back normal. Resident was issued a copy of Certificate of Analysis. 24: Operator called to 22938 Beattie Rd. for taste and odor complaint. Operator flushed hydrant for 30 miss. P-1 Ra V m C5 6 v PC mr 04 N• Acl, F -'I c M. go ci d a am ci ci V v 1�-" v �5 v ly, CL L z LU Y on LU Lu E4 $i 'EL 93 LU um A., 16 Mi ff w 3, N 0 �2 W LU ,'t LU .1 z Z: 12 0 10 cl, E E- E It 3: 0- CL 4- 'w 30 1 w LU U EL C, w w CL ir Ministry of the Environment Minist&re de I'Envlronnement C- 3 6) Safe ater Branch � Direction du contrble de la quality de I'eau potable 3232 White Oak Road,3`d Floor Bureau du district de London ""' London ON N6E 1 L8 Y 6tage Ontario Tel(519)873-5094 3232,chemin White Oak Fax(519)873-5096 London(Ontario)N6E 1 L8 Tel(519)873-5094 Fax(519)873-5096 March 30, 2015 File no.EL-WE-WE-540 Municipality of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2C0 Attention: Scott Gawley,Administrator/Treasurer Re: West Elgin Distribution System(DWS#260094627) Inspection conducted on Feb.24,2015 The enclosed Drinking Water Inspection Report outlines non-compliance, if any, with Ministry legislation, and policies for the above noted water system. Violations noted in this report, if any, have been evaluated based on community risk. These violations will be monitored for compliance with the minimum standards for drinking water in Ontario as set forth under the Safe Drinking Wafer Act and associated regulations. Where risk is deemed to be high and/or compliance is an ongoing concern, violations will be forwarded to this Ministry's Investigation and Enforcement Branch. In order to measure individual irecti.on results, the Ministry has established an inspection compliance risk framework based on the principles of the Inspection, Investigation & Enforcement (II&E) Secretariat and advice of internal/external risk experts. The Inspection Summary Rating Record (IRR), included as Appendix F of the inspection report, provides the Ministry, the system owner and the local Public Health Units with a summarized quantitative measure of the drinking water system's annual inspection and regulated water quality testing performance. Please note the attached IRR methodology memo describing how the risk rating model has improved to better reflect the health related and administrative non-compliance found in an inspection report. IRR ratings are published (for the previous inspection year) in the Ministry's Chief Drinking Water Inspector's Annual Report. "Section 19 of the Safe Drinking Water Act (Standard of Care) creates a number of obligations for individuals who exercise decision-making authority over municipal drinking water systems. Please be aware that the Ministry has encouraged such individuals, particularly municipal councillors, to take steps to be better informed about the drinking water systems over which they have decision- making authority. These steps could include asking for a copy of this inspection report and a review of its findings. Further information about Section 19 can be found in "Taking Care of Your Drinking Water. A guide formembers of municipal.council"found under"Resources" on the Drinking Water Ontario website at www.ontario.caldrinkinawater." If you have any questions regarding the report, please feel free to call me at(519) 873-5019. Yours truly, IXL Stephen Dunn Drinking Water Inspector Ministry of Environment cc. Elgin St. Thomas Public Health Unit Lower Thames Conservation Authority Ontario Ministry of the Environment WEST ELGIN DISTRIBUTION SYSTEM Inspection Report Site Number: 260094627 inspection Number: 1-BX2B9 Date of Inspection: Feb 24, 2015 Inspected By: Stephen Dunn Ministry of the Environment Ontario — Inspection Report OWNER INFORMATION: Company Name: WEST ELGIN,THE CORPORATION OF THE MUNICIPALITY OF Street Number: 22413 Unit Identifier: PO Box 490 Street Name: HOSKINS Line City: RODNEY Province: ON Postal Code: N01-2C0 INSPECTION DETAILS: Site Name: WEST ELGIN DISTRIBUTION SYSTEM Site Address: WEST ELGIN County/District: West Elgin MOE District/Area Office: London District Health Unit: ELGIN-ST. THOMAS HEALTH UNIT Conservation Authority NIA MNR Office: NIA Category: Large Municipal Residential Site Number: 260094627 Inspection Type: Announced Inspection Number: 1-BX269 Date of Inspection: Feb 24, 2015 Date of Previous Inspection: COMPONENTS DESCRIPTION Site(Name): Distribution System Type: Other Sub Type: Other Comments: The West Elgin Distribution System consists of approximately 160 km of distribution watermain and Rodney Water Tower. The system serves a population of approximately 3955. Report Generated for dunnst on 31103/2015(ddlmmlyyyy) Page 2 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 24/0212015(ddlmmlyyyy) r� }rte Ministry of the Environment Ontario Inspection Report INSPECTION SUMMARY INTRODUCTION The primary focus of this inspection is to confirm compliance with Ministry of the Environment legislation and authorizing documents such as Orders and Certificates of Approval,as well as evaluating conformance with Ministry drinking water related policies and guidelines during the inspection period. The Ministry is implementing a rigorous and comprehensive approach in the inspection of drinking water systems that focuses on the source,treatment and distribution components of the system as well as management practices. This drinking water system is subject to the legislative requirements of the Safe Drinking Water Act, 2002(SDWA)and regulations made therein, including Ontario Regulation 170103, "Drinking Water Systems" (O.Reg.170/03). This inspection has been conducted pursuant to Section 81 of the SDWA. This report Is based on an inspection of a"stand alone connected distribution system". This type of system receives treated water from a separately owned "donor"system. This report contains all of the elements required to assess key compliance and conformance issues associated with a"receiver"system to ensure that the system was not being operated or managed in a"deficient"condition,as defined under O. Reg. 172103. The report does not contain Items associated with the inspection of the donor system,such as source waters, intakes/wells and treatment facilities. Documents and records reviewed in association with this report include, but are not restricted to: -The West Elgin Distribution System Operation and Maintenance Manual - Municipal Drinking Water Works Licence (Licence No. 043-101) - Drinking Water Works Permit(Permit No. 043-201) - Municipal Drinking Water Works Licence(Licence No. 304-101) -Drinking Water Works Permit(Permit No. 304-201) -Operational documents and records maintained by the owner and operating authority from January 1, 2014 to December 31, 2014. TREATMENT PROCESSES * The facility and equipment appeared to be maintained and in a fit state of repair. TREATMENT PROCESS ONI ORl G * The secondary disinfectant residual was measured as required for the distribution system. Distribution system samples are tested twice weekly for free chlorine residual with at least four(4) samples typically taken on Mondays and at least three (3)taken 48 hours after the inital samples were taken. * Records confirmed that the maximum free chlorine residual in the distribution system was less than 4.0 mg1L or that the combined chlorine residual was less than 3.0 mg/L. Report Generated for dunnst on 31/03/2015(ddlmmlyyyy) _ v Page 3 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 24/0212015(ddlmmlyyyy) Yry� Ministry of the Environment Ontario _ _ _ Inspection Report DISTRIBUTION SY§IEM There is a backflow prevention program, policy and/or bylaw in place. The Corporation of the Municipality of West Elgin instituted a backflow prevention by-law initially in 2002 (By-Law 2002-62). The by-law was amended on a few occasions since its initial creation. The current by-law is designated as By-Law 2009-66 and includes an implementation schedule based on the degree of hazard. Records pertinent to the by-law are maintained at the West Elgin Municipal Office in Rodney. The owner had a program or maintained a schedule for routine cleanout, inspection and maintenance of reservoirs and elevated storage tanks within the distribution system. Existing parts of the distribution system that were taken out of service for inspection, repair or other activities that may lead to contamination, and all new parts of the distribution system that came in contact with drinking water,were disinfected in accordance with Schedule S,Condition 2.3 of the Drinking Water Works Permit. The owner had implemented a program for the flushing of watermains as per industry standards. The operating authority flushes watermains in the spring and fall. In addition, the operational staff maintain records for 12 auto-flushers strategically installed throughout the distribution system. The auto-flushers are inspected regularly and calibrated as required forwater flow to maintain adequate chlorine residual within the distribution system. Records confirmed that disinfectant residuals were routinely checked at the extremities and "dead ends"of the distribution system. A program was in place for inspecting and exercising valves. There was a program in place for inspecting and operating hydrants. The operating authority inspects and operates hydrants twice per year typically in the spring and fall. There was a by-law or policy in place limiting access to hydrants. There is no bylaw in place at the present however the Municipality only allows under rare circumstances a contractor to connect to a hydrant and only with a backflow preventer and a water meter. The owner has not undertaken efforts to identify, quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising to the surface or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations.The owner also does review a cost analysis of the water produced and billed to consumers on an annual basis as part of their budgetary process. For 2014, there was a 14.6% loss of water which includes water used in the autoflusher discharge. Page 4 of 10 Report Generated ford unnst on 3110312015(ddlmmlyyyy) Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of inspection: 24/0212015(ddlmmlyyyy) }raj Ministry of the Environment Ontario Inspection Report DISTRIBUTION SYSTEM The distribution system pressure was monitored to alert the operator of conditions which may have lead to loss of pressure below the value under which the system is designed to operate. OCWA monitors pressure at the two(2)forcemains at Eagle and water tower storage facilities in Rodney, West Lorne and at the water treatment plant through the SCADA system. The points are alarmed with pressure set points. * Based on the records available the owner was able to maintain proper pressures in the distribution system. OPER6TIONS MANUALS * Operators and maintenance personnel had ready access to operations and maintenance manuals. * The operations and maintenance manuals contained plans, drawings and process descriptions sufficient for the safe and efficient operation of the system. * The operations and maintenance manuals did meet the requirements of the Permit and Licence or Approval issued under Part V of the SDWA. LOGBOOKS * Logbook entries were made in chronological order. * The record system allowed the reader to unambiguously identify the person who made the logbook entry. * Entries in the logbook were made only by appropriate and authorized personnel. * Records or other record keeping mechanisms confirmed that operational testing not performed by continuous monitoring equipment was being done by a certified operator, water quality analyst, or person who suffices the requirements of O. Reg. 170103 7-5. * For every required operational test and every required sample,a record was made of the date,time, location, name of the person conducting the test and result of the test. * The operator-in-charge ensured that records were maintained of all adjustments made to the processes within his or her responsibility. * Logs or other record keeping mechanisms were available for at least five(5)years. §ECURITY Report Generated for dunnst _ on 31/0312015(ddlmmlyyyy) v Page 5 o{10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 24/0212015(ddhnmlyyyy) �rv, Ministry of the Environment r Ontario _� Inspection Report SECURITY All storage facilities were completely covered and secure. Air vents and overflows associated with reservoirs and elevated storage structures were not equipped with screens. The overflow pipe for the Rodney water tower was not equipped with a screen. The owner had provided security measures to protect components of the drinking-water system. CONSUMER RELATIONS Water conservation was being practiced by the owner or operating authority. Required documents were available free-of-charge during normal business hours at a location accessible to the public. Information specified in O. Reg. 170103 s. 12. (1) can be requested from the owner by a member of the public during normal business hours from the West Elgin Municipal Office on 22413 Hoskins Line in Rodney. Records for the operating authority OCWA can be accessed at the water treatment plant in Eagle. CERTIFICATION AND TRAINING • The overall responsible operator had been designated for each subsystem. • Operators in charge had been designated for all subsystems which comprised the drinking- water system. • All activities that were undertaken by uncertified persons in the DW subsystems were overseen by persons having the prescribed qualifications. • All operators possessed the required certification. • Operator certificates or water quality analyst certificates were displayed in a conspicuous location at the workplace or at the premises from which the subsystem was managed. • The classification certificates of the subsystems were conspicuously displayed at the workplace or at premises from which the subsystem was managed. • An adequately iicenced operator was designated to act in place of the overall responsible operator when the overall responsible operator was unable to act. Report Generated for dunnst on 31103/2015(ddlmmlyyyy) v Page 6 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 24102!2015(ddlmmlyyyy) r - }�j Ministry of the Environment �r Ontario Inspection Report CERTIFICATION ANQ IRAINING * The owner/operating authority was aware of the operator training and record keeping requirements, and they were taking reasonable steps to ensure that all operators receive the required training. WATER QUALITY MONITORING • All microbiological water quality monitoring requirements for distribution samples were being met. • All trihalomethanes water quality monitoring requirements prescribed by legislation were conducted within the required frequency. • Trihalomethane samples were being collected from a point in the distribution system or connected plumbing system that was likely to have an elevated potential for the formation of trihalomethanes. • The owner ensured that water samples were taken at the prescribed location. • All sampling requirements for lead prescribed by schedule 15.1 of O. Reg. 170103 were being met. • Records confirmed that chlorine residual tests were being conducted at the same time and at the same location that microbiological samples were obtained. * The drinking water system owner had submitted written notices to the Director that identified the laboratories that were conducting tests for parameters required by legislation, Order Certificate of Approval (OWRA)or a Permit, Licence or Approval issued under Part V of the SDWA. * Based on information provided by the ownerloperator,samples were being taken and handled in accordance with instructions provided by the drinking-water system's laboratories. * The owner indicated that the required records are kept and will be kept for the required time period. W TER QUALITY ASSESSMENT * Records show that all water sample results taken during the review period met the Ontario Drinking Water Quality Standards (O. Reg. 169103). Report Generated for dunnst — on 3110312015(ddlmmlyyyy) Page 7 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 24/02/2015(ddlmmlyyyy) Ministry of the Environment �r Ontario Inspection Report NON-COMPLIANCE.WITH REGULATORY REQUIREMENTS AND ACTIONS REQUIRED This section provides a summary of all non-compliance with regulatory requirements identified during the inspection period,as well as actions required to address these issues. Further details pertaining to these items can be found in the body of the inspection report. Not Applicable Report Generated for dunnst on 31/03/2015(ddlmmlyyyy) Page 8 of 14 Site#: 260084627 WEST ELGIN DISTRIBUTION SYSTEM Date of inspection: 24/02/2015(ddlmmlyyyy) raj Ministry of the Environment Inspection Report Ontario _ SUMMARY OF RECOMMENDATIONS AND BEST PRACTICE ISSUES This section provides a summary of all recommendations and best practice issues identified during the inspection period. Details pertaining to these items can be found in the body of the inspection report. In the interest of continuous improvement in the interim, It is recommended that owners and operators develop an awareness of the following issues and consider measures to address them. 1. The owner has not undertaken efforts to identify,quantify and reduce sources of apparent water loss. No formal leak detection program is in place for the West Elgin distribution system. Leaks are usually reported by residents based on observations of excess water volume rising to the surface or from reports by the water treatment plant operations staff of excess flow through a meter, a reduction in water pressure or rapid drops in the water tank elevations. The owner also does review a cost analysis of the water produced and billed to consumers on an annual basis as part of their budgetary process. For 2014, there was a 14.6% loss of water which includes water used in the autoflusher discharge. Recommendation: If excess water loss is detected in the future, it is recommended that the owner and operating authority conduct a comprehensive leak detection program. 2. Air vents and overflows associated with reservoirs and elevated storage structures were not equipped with screens. The overflow pipe for the Rodney water tower was not equipped with a screen. Recommendation: There are no further recommendations as the operating authority confirmed that a screen was installed on the overflow pipe on March 26, 2015. Report Generated for dunnst on 31/03/2015(ddlmmlyyyy) Page 9 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Dale of Inspection: 24102!2015(ddlmmlyyyy) Ministry of the Environment �rntario inspection Report O SIGNATURES Inspected By: Signature: vincial fficer): Stephen Dunn Reviewed &Approved By: Signature: (Supervisor): Tom Clubb Review &Approval Date: Note;This inspection does not.in any way suggest that there is or has been compliance with applicable legislation and regulations as they apply or may apply to this facility. It is, and remains, the responsibility of the owner and/or operating authority to ensure compliance with all applicable legislative and regulatory requirements. Report Generated for dunnst on 2710312015(ddIrrint/yyyy) Page 10 of 10 Site#: 260094627 WEST ELGIN DISTRIBUTION SYSTEM Date of Inspection: 2410212015(dd/mrn1yyyy) . Ministry of the Environment Drinking Water System Inspection Report Ontario Appendix A Stakeholder Appendix April 2012 Ivey Reference and Guidance Material for Municipal Residential Drinking Dater Systems Many useful materials are posted on the Ministry of the Environment's Drinking Water Ontario 1. NOW= iurrlltlPnPCOCPE6Pa = 78ehrtlenr Blrllefln I M�°' website at www.ontario.ca/drinkingwater to help _� W wvolm.00uuu ..;:.^�.- in the operation of your drinking water system. orerWaPl°P ` `� — C�1..!`,BuflaflM _. ManIGPM PMWOa WIIIr .,,;, Below is a list of key materials frequently used by g�°` TahFn@a°mplN Portha eerrim:^�Iry i•aa mNng pmdnm —; owners and operators of municipal drinking water systems.To read or download these materials, go " I Ogg to Drinking Water Ontario and search in the Resources section by Publication Number. JI Visit Drinking Water Ontario for more useful — w-- materials. Contact the Public Information Centre if you need assistance or have questions at 1-800-565- 49231416-325-4000 or picemaB.xnoe @ontario.ca. MEN 4448e01 Procedure for Disinfection of Drinking Water in Ontario 7152eV' Strategies for Minimizing the-Dismfectron P odup 4r"1halornethanes and Haloacetic Adds 7467 Filtration Processes Technical Bulletin 765. Ultraviolet Disinfectlon Technical Bulletin 8215 Total Trihalomethane(TTHM)Reporting Requirements Technical Bulletin(February 2011) 2601e Avergjew dud Municipal Drihking Water L censmg.Pragram 0000 Municipal Drinking Water Licensing Program Bulletin,Issue 1,January 2011 0000: Certification:Guidefor Qperators arid.lNater Quality.,4nalysts 6560e Taking Samples for the Community Lead Testing Program 7423e Community Sampling and Testing for Lead Standard and Red.ubdd Sampling and 4 y for:Exemption 7128e Drinking Water System Contact List 444 e0 Technical Support document for Ontario Drinking Water QuAlb Standards; onterio.ca/drinkingwater r� �r"'Ontario r� Ministry of the Environment Drinking Water System Inspection Report V� Ontario Appendix C Inspection Rating Record i Ministry of the Environment-Inspection Summary Rating Record(Reporting Year- 2014-2015) DWS Name. WEST ELGIN DISTRYBUTION SYSTEM DWS Number:`260094627 RWS Owner; West Elgin,The Corp o ration`Of The Municipality Of Munk! .;al L :Nest Elgin , Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Standalone Inspection Date: February 24, 2015 Ministry Office: London District Maximum Question Rating: 274 Inspection Module Non-Compliance Rating Treatment Processes 0/ 14 Distribution System 0/21 Operations Manuals 0/42 Logbooks 0/38 Consumer Relations 0/4 Certification and Training 0/51 Water Quality Monitoring 0/83 Treatment Process Monitoring 0/21 TOTAL 0 / 274 Inspection Risk Rating 0.000/0 FINAL INSPECTION RATING:1 100.000/0 Inspection Rating Record Generated On 31-MAR-15(Inspection ID: 1-8X2139). Ministry of the Environment-Detailed Inspection Rating Record(Reporting Year-2014-2015) DWS Name: WEST ELMN DISTRIBUTION SYSTEM` DWS.Number:.`260.094627 DWS Owner: West Elgin,The Corporation.OF The Municipality O Municipal Location.,•We$t Elgin Regulation: O.REG 170/03 Category: Large Municipal Residential System Type Of Inspection: Standalone Inspection Date: February 24, 2015 Ministry Office: London District Maximum Question Rating: 274 Inspection Risk Rating 0.00% FINAL INSPECTION RATING: 100.000/0 Inspection Rating Record Generated On 31-MAR-15(Inspection ID: 1-BX289). Ontario dean Water Agency Agency Ontarienne Des Eaux March 30,2015 Tom Clubb 3232 White Oak Road, 3'd Floor London,ON N6E 1L8 Attention: Mr,Clubb RE, Rodney Wastewater Treatment Plant Annual Report 2014 The Ontario Clean Water Agency is the Operating Authority for the Rodney Wastewater Treatment Plant on behalf of the Municipality of West Elgin. The system is operated under Environmental Compliance Approval 3-0871-88-949. Please find attached the 2014 Annual Report for the Rodney Wastewater Treatment Plant. Feel free to contact me should you require any additional information regarding the report. I can be reached at 226-377-3563. Sincerely, Cindy Sigurdson Process and Compliance Technician, Ontario Clean Water Agency C.C. Scott Gawley, Municipality of West Elgin Dale LeBritton, Ontario Clean Water Agency Stephen Dunn, Ministry of the Environment and Climate Change MUNICIPALITY OF WEST ELGIN RODNEY WASTEWATER TREATMENT PLANT 2014 ANNUAL REPORT January 1 to December 31,2014 Environmental compliance Approval#3-0871-88-949 Prepared by: Ontario Clean Water Agency Agence Ontarienne Des Eaux Table of Contents Section1. Overview........................................................................................................... 1 Section2. Monitoring Data................................................................................................2 Section 3: Operating Problems and Corrective Actions.................................................... 9 Section4: Maintenance.................................................................................................... 10 Section S: Effluent Quality Assurance............................................................................. 10 Section 6: Calibration and Maintenance.......................................................................... 10 Section7: Effluent Quality.............................................................................................. 10 Section8: Biosolids......................................................................................................... 12 Section 9: Community Complaints.................................................................................. 12 Section 10: Bypasses, Spills, and Abnormal Discharges................................................. 12 Section 11: Alterations,Extensions or Replacement of the Works................................. 12 Section12: Summary..........................:............................................................................ 12 Appendix A: Analytical Data Section 1: Overview The wastewater treatment plant was operated under Environmental Compliance Approval 3- 0871-88-949 dated April 12, 1994 with amendments September 24, 1998. Collection System The collection system contains gravity sewers that lead to the Main Pumping Station located on Furnival Road. It contains a wet well with two submersible pumps that pump to the treatment plant. Backup power is supplied by an onsite generator. Plant Description The Rodney Wastewater Treatment Plant is an extended aeration facility which consists of: extended aeration,settling, UV disinfection (seasonal), phosphorus removal, and filtration. The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds (6017). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is filtered and seasonally disinfected using ultraviolet light,then discharged to Sixteen Mile Creek. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant. Process Details • Wastewater is directed into the sewage lift station from the Village of Rodney by gravity.Wastewater is pumped from the sewage lift station located near the junction of Furnival Road and King Street by force main into a reinforced concrete splitter chamber, provided with a mechanical rake bar screen. • The secondary treatment system consists of two aeration basins,one reinforced concrete clarifier tank and two return activated sludge pumps. • The phosphorous removal system consists of one 30,000 L fiber reinforced tank with spills containment equipped with 2 diaphragm type metering pumps(1 duty and 1 standby). • Three mechanical aerators in each aeration tank provide oxygen at a low pressure in the aeration tanks. • The tertiary treatment system consists of four(4)continuous back wash 2 metre deep bed,granular single media sand filtration units housed in the filter building. Hydrogen peroxide is introduced for filter cleaning when necessary. • The disinfection system consists of a ultra-violet(UV) unit through which the effluent is discharged seasonally. • A concrete V-notch weir flow measuring chamber is installed between the clarifier and the filter building. • Operations are controlled by a programmable logic controller(PLC).A data logging computer system with local monitoring capability is used to monitor,trend, and record select process parameters. • Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator. • Process control is monitored by SCADA at the West Lorne Wastewater Treatment Facility. Page 1 of 12 Section 2: Monitoring Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. - Raw sewage is sampled bi-weekly and tested for BODr,,total suspended solids,total phosphorus, and total Kjeldahl nitrogen. The raw samples are collected as 24 hour composite samples, Final effluent is sampled bi-weekly and tested for BOD5i total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahl nitrogen, nitrite, nitrate, pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a twenty-four hour period. Grab samples for dissolved oxygen and temperature are collected bi-weekly. A grab sample for E. coli is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent, raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes required. In 2014,all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature, pH and dissolved oxygen were conducted by staff at the treatment plant. The receiving stream temperature is performed at Sixteen Mile Creek. Flows Detailed monthly flow information is summarized in Appendix A. The total flow treated in 2014 was 153,496m3,which corresponds to a 2.4% decrease from 2013 raw flows. The annual average daily flow for the reporting period was 420.5m3/day, or 71.3% of the plant's rated design capacity of 590m3/day(refer to Chart 1). Page 2 of 12 Chart 1. The average daily raw sewage flow to the plant in 2014 compared to 2013. 700 600 500 400 NO=2013 Avg, Raw Flow (m3/d) 300 �2014 Avg. Raw Flow 200 (m3/d) 100 Rated Capacity 0 ii 2 Q Q vs 0 z O Q c e Raw Sewage Quality The annual average raw sewage BOD5 concentration to the plant was 148.9mg/L with a maximum concentration of 480mg/L.The average BOD5 loading to the plant was 62.6kg/d for 2014. The annual average concentration of BOD5 has increased 15.4%from 2013, refer to Chart 2. Chart 2. Average monthly raw concentration of BOD5 for 2014 compared to 2013. 350 300 250 200 150 Ui 2013 Raw BOD5(mg/L) 100 0 2014 Raw BOD5(mg/L) 50 0 N > u y N CL f0 7 -�i 3 6�1 U O 5 tb U- 2 ¢ ¢ ,�, o z o a m c Page 3of12 The annual average raw sewage suspended solids(TSS)concentration to the plant was 147.7mg/L,with a maximum of 360mg/L. This corresponds to an average TSS loading to the plant of 62.1kg/day. The average concentration of TSS has increased 3.1%from 2013, refer to Chart 3. Chart 3. The average monthly raw concentration of TSS for 2014 compared to 2013. 300 250 200 150 ®2013 Raw TSS(mg/L) 100 ■2014 Raw TSS(mg/L) 50 0 LL E Q Q V) 0 z a > ;E � a I _ a The annual average raw sewage Total Kjeldahl Nitrogen (TKN)concentration to the plant was 33.3mg/L,with a maximum of 59.6mg/L. This corresponds to an average TKN loading to the plant of 14kg/day. The average concentration of TKN has decreased 4.1%from 2013, refer to Chart 4. Chart 4. The average monthly raw concentration of TO for 2014 compared to 2013. 60 50 40 30 n 2013 Raw TKN (mg/L) 20 12014 Raw TKN (mg/L) 10 0 -5 W CL ++ > V C6 _ a Page 4 of 12 The annual average raw sewage Total Phosphorus (TP)concentration to the plant was 3.88mg/L, with a maximum of 8.81mg/L. This corresponds to an average TP loading to the plant of 1.63kg/day. The average concentration of TP has decreased 2.8%from 2013, refer to Chart 5. Chart S. The average monthly raw concentration of TP for 2014 compared to 2013. 7 6 5 4 3 M 2013 Raw TP(mg/L) 2 ■2014 Raw TP(mg/L) 1 0 m C0 M M = - = a) M o m eb L g a g a (A 0 z a a c c Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of the monthly average concentration and loading ranges compared to the limits set in the Environmental Compliance Approval. Page 5 of 12 Summary and Comparison of Compliance Data Table 1. Monthly average concentration and loading ranges for 2014. Monthly Monthly Monthly Monthly Average Average Average Average Parameter Effluent Effluent Loading Loading Result Limit Result Ranges Limit Ranges (mg/L) (mg/L) (kg/d) (kg/d) BODS 10(a) <2—<2 6.9 0.7-3.0 15(b) <2-8 Suspended Solids 10(a) <2—<3 15(b) 2.5--11 6 g 0.7-4.1 Total Phosphorus 0.50) 0.04-0.21 1.0(b) 0.05-0.21 0.4 0.01-0.08 Total(Ammonia+ 3.0(a) <0,1-<0.20 2.2 0.04-6.4 Ammonium) Nitrogen 5.0(b) <0.1 14.4 -- E.coli 200 <13-<2 Unionized Ammonia* 0.1 0- 0.58 NOTE: (a) limit applies during the non-freezing period (b) limit applies during the freezing period *single sample results Discussion on Monitoring Data as Compared to the Effluent Limits There were several non-compliances reported to the MOECC in February and March of 2014, refer to Table 2. These non-compliances were all related to very cold temperatures during these months which inhibited the nitrification process. Refer to Section 3 for more details. Table 2. Non-compliances reported to the MOECC in 2014. Date of Non- Parameter Compliance Result (yyyy-mm-dd) Total Ammonia as Nitrogen 2014-02 9m IL Unionized Ammonia 2014-02-20 0.4m.9/1- Total Ammonia as Nitrogen Loading 2014-02 3,4k !d Total Ammonia as Nitrogen 2014-03 14.4m IL Unionized Ammonia 2014-03-04 0.58m IL Unionized Ammonia 2014-03-19 0.23m IL Total Ammonia as Nitrogen Loading 2014-03 6,4k /d The annual average effluent BOD5 for 2014 was 3,2mg/L,which is a 28.1% increase from 2013 (refer to Chart 6). The annual loading of BOD5 at the plant in 2014 was 1.3kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Page 6 of 12 Chart 6. The effluent monthly average concentration of BOD5 in 2014 compared to 2013 concentrations. 16 -- 14 t � 12 ` ; mom 2013 Effluent BOD5 8 2014 Effluent BOD5 6 sl (mg/L) 4 Objective 2 Limit 0 ¢ -� a L o z° o C a The annual average effluent Total Suspended Solids (TSS)for 2014 was 3.7mg/L,which is an increase from 2013 by 21.8% (refer to Chart 7). The annual loading of TSS at the plant in 2014 was 1.5kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 7. The effluent monthly average concentration of TSS in 2014 compared to 2013 concentrations. 16 14 t t 12 t t t 2013 Effluent TSS 10 (mg/L) 8 2014 Effluent TSS 6 (mg/L) 4 Objective 2 --- Limit 0 u , LL Ma a (A ++oz Ob ro 3 G C a Page 7 of 12 The annual average effluent Total Ammonia+Ammonium Nitrogen (TAN)for 2014 was 2.5mg/L, which is a 1492% increase from 2013 (refer to Chart 8). This very large increase is due to two non-compliances that were reported in February and March. Along with these non-compliances there were five others reported for unionized ammonia and loadings(refer to section 3 for more details). The annual loading of TAN at the plant in 2014 was 1.31kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 8. The effluent monthly average concentration of TAN in 2014 compared to 2013 concentrations. 16 14 12 UNM 2013 Effluent TAN 10 (mg/L) 8 2014 Effluent TAN 6 (mg/L) 4 -� w� �� Objective ------------h` 0 —�— Limit LL a g a ) o z° a > a a The annual average effluent Total Phosphorus (TP)for 2014 was 0.11mg/L,which is a 28.8% increase from 2013 (refer to Chart 9). Despite this increase the concentrations are well below the objective and limit. The annual loading of TP at the plant in 2014 was 0.05kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 9. The effluent monthly average concentration of TP in 2014 compared to 2013 concentrations. 1.2 \ I \ 0.8 \ 20M 2013 Effluent TP (mg/L) 0.6 2014 Effluent TP 0.4 (mg/L) Objective 0.2 s -- Limit 0 c .tx M Q N U o W OU LL g Q a VI O Z ❑ a c a Page 8 of 12 The annual geometric mean effluent E.soli for 2014 was 1.9cfu/100mL,which is a 30%decrease from 2013 (refer to Chart 10). Refer to Table 1 for a list of monthly geometric mean effluent limits. Chart 10. The effluent monthly geometric mean concentration of E. coli in 2014 compared to 2013 concentrations. 250 200 WMM 2013 Effluent E.soli 150 (cfu/100mL) 2014 Effluent E.coli 100 (cfu/100rnQ 50 Objective 0 -- - Limit CO y M Q_ m 5 a o ai eh LL g ¢ O Z D a R c C a Section 3: Operating Problems and Corrective Actions Cold temperatures can affect the treatment of the sewage. The mechanical surface aerators in the aeration tanks lowers the temperature of the contents further. Added to this the winter of 2014 was very cold and proved to be detrimental to the plant. There were seven non-compliances reported to the MOECC in February and March attributed to the cold temperatures (refer to Section 2). Usually, adjustments to the mixed liquor suspended solids at the plant is enough to remain in compliance during these cold periods, but this wasn't the case in 2014. The cold temperatures also caused freezing of the clarifiers which inhibits the sludge (RAS/WAS)system to operate effectively. There were some other issues in 2014 which caused some operational challenges. There were communications issues with the SCADA system,which required repairs. The alum tank required extensive cleaning as there was a large buildup of solidified alum at the bottom of the tank. A day tank was used to feed the alum to the system while the tank was out of service. Page 9 of 12 Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders; • Replaced heat trace on suction line of alum tank • Replaced contact starter on aerator#3 • Roof repairs • Decant pump repairs • Generator repairs • SCADA communication part replacement • Extensive cleaning of the alum tank Section 5: Effluent Quality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the plant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include dissolved oxygen, pH,temperature,settling tests, Mixed Liquor Suspended Solids (MLSS),and Mixed Liquor Volatile Suspended Solids(MLVSS). As well, monitoring of the alum dosages, wasting volumes and Return Activated Sludge Suspended Solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Section 6: Calibration and Maintenance Annual maintenance on the generator was completed in March by Albert's Generator Services, Flowmetrix Technical Services Inc. performed the annual calibration on the flow meter in May. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Section 7: Effluent Quality Effluent objectives The following table shows the monthly average effluent concentrations ranges and loadings to the effluent objectives outlined in the Environmental Compliance Approval, Page 10 of 12 Table 3. Monthly average effluent concentration and loadings compared to objectives. Parameter Average Average Average Average Monthly Monthly Monthly Monthly Effluent Effluent Result Loading Loading Result Objective Ranges Objectives Ranges (mg/L) (mg/L) (kg/day) (kg/day) BOD5 5(a) <2—<2 3.9 0.7-3.0 10(b) <2-8 Suspended Solids 5(a) <2—<3 3.9 0.7-4.1 10(b) 2.5-11 Total Phosphorus 0.3(a) 0.04-0.21 0.28 0.01-0.08 0.8(b) 0.05-0.21 Total (Ammonia+ 2.0(a) <0.1-<0.20 Ammonium) 4.0(b) <0.1-14.4 1.57 0.04-6.4 Nitrogen E. coli 150 <13-<2 Dissolved Oxygen 5 7.6-13.8 Discussion of Effluent Objectives The Rodney WWTP did not meet all monthly average concentration and loading objectives set out in the Environmental Compliance Approval. Table 4. Objectives that were not met in 2014. Month Parameter Objective Result Cause February Suspended Solids 10mg/L 11mg/L -cold temperatures Concentration -poor treatment February Suspended Solids 3.9Kg/d 4.1Kg/d -cold temperatures Loading -poor treatment February Total Ammonia 4.0mg/L 9.1mg/L -cold temperatures Nitrogen -loss of nitrification Concentration February Total Ammonia 1.57Kg/d 3.4Kg/d -cold temperatures Nitrogen Loading -loss of nitrification March Total Ammonia 4.0 14.4mg/L -cold temperatures Nitrogen -loss of nitrification Concentration March Total Ammonia 1.57Kg/d 6.4Kg/d -cold temperatures Nitrogen Loading I -loss of nitrification The annual average flow for 2014 was 421m3/d,which is below the design flow of 590m3/d. The design average daily flow for the plant was exceeded 17 times during the year,compared to 29 times in 2013. The hydraulic peak flow of 2,1900/day for the plant was not exceeded 2014. Page 11 of 12 Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental Compliance Approval. The waste activated sludge (WAS) process transfers to the lagoon. The sludge is allowed to settle at the bottom of the lagoon and the liquid is pumped back to the head of the plant for treatment. There is some sludge build up at the discharge pipe from the plant to the lagoon. In 2014,the amount of WAS transferred to the lagoon was approximately 4,20om3. It is anticipated that a similar amount will be transferred in 2015(4,200m). Section 9: Community Complaints No community complaints with regards to plant operations were received in 2014. Section 10: Bypasses, Spills, and Abnormal Discharcl es There were no by-pass events for the Rodney WWTP during 2014. The Rodney Wastewater Treatment Plant can direct raw sewage from the pump station to the lagoon when there is a power failure of long duration. The pump station has back up power, however,the treatment plant does not have any back up power. Section 11: Alterations Extensions or Replacement of the Works An evaluation of the aeration system may be conducted in 2015 to determine if a more efficient operation would benefit the treatment plant and energy conservation concerns. This may require approval if the work is completed. Section 12: Summary Overall the Rodney Wastewater Treatment Plant provided effective treatment in 2014. Some items that are being considered for capital work in 2015 are: + SCADA upgrades • Replace autosampler + Alterations to decant line in lagoon • Repairs to building at Pump Station Page 12 of 12 APPENDIX A Analytical Data X11111111 @I �NBII�IIBII@ II��@II�IIBII�11111111111111111111 N �1�111�1�11�0nl@ I�flII000o0010u�plll�lllllllllu�90911 �11111111�11�11�11�11911911�II�N�II�II�IIIIIIIIIYH 111111 �muii�HiiiiiEii�Elliliiii oil 1�u11i1iii�iniiimuiiiiiiiii1 iiiiiiiiiiiiiiiiiiiiiiii IN liiiiiiiiiiiiiiiiiiiiill 1111113 1 millillilillellillill oii IN ma ��il0in��� mmm�oi��� �u�ni�6 °'i� �i�n I'.. goo ■IDw111111iii111111m 1111 � �ii�i°n'nii�iii'niiiiiiiiii ■■ �IIIIIIIIII�IW II II ��IIIIIgt IlulYl IIYIIII� ■e� u�m�uw��a"����i��i����imi����� �i� Ontario Clean Water Agency Agence ®ntarienne Des Eaux March 30,2015 Tom Clubb 3232 White Oak Road, 3`d Floor London ON N6E 11-8 Attention: Mr.Clubb RE: West Lorne Wastewater Treatment Plant Annual Report 2014 The Ontario Clean Water Agency is the Operating Authority for the West Lorne Wastewater Treatment Plant on behalf of the Municipality of West Elgin. The system is operated under Environmental Compliance Approval 3-0442-90-938. Please find attached the 2014 Annual Report for the West Lorne Wastewater Treatment Plant. Feel free to contact me should you require any additional information regarding the report. 1 can be reached at 226-377-3563. Sincerely, Cindy Sigurdson Process and Compliance Technician, Ontario Clean Water Agency c.c. Scott Gawley, Municipality of West Elgin Dale LeBritton, Ontario Clean Water Agency Stephen Dunn, Ministry of the Environment and Climate Change MUNICIPALITY OF WEST ELGIN WEST LORNE WASTEWATER TREATMENT PLANT 2014 ANNUAL REPORT January 1 to December 31, 2014 Environmental Compliance Approval # 3-0442-90-938 Prepared by: Ontario Clean Water Agency Agence Ontarienne Des Eaux Table of Contents Section1: Overview........................................................................................................... 1 Section 2: Monitoring Data................................................................................................2 Section 3: Operating Problems and Corrective Actions.................................................. 10 Section4: Maintenance.................................................................................................... l l Section 5: Effluent Quality Assurance............................................................................. 11 Section 6: Calibration and Maintenance.......................................................................... 11 Section 7: Effluent Quality.............................................................................................. 12 SectionS: Biosolids......................................................................................................... 14 Section 9: Community Compl aints.................................................................................. 14 Section 10: Bypasses, Spills, and Abnormal Discharges................................................. 14 Section 11: Proposed Alteration,Extension or Replacement of Works.......................... 14 Section 12: Modifications to Works.................................................................... Section13: Summary....................................................................................................... 14 Appendix A: Analytical Data Section 1: Overview Overall the West Lorne Wastewater Treatment Plant provided effective wastewater treatment in 2014. The wastewater treatment plant was operated under Environmental Compliance Approval 3-0042-90-938 dated November 8, 1993 with amendments July 6, 1994 and September 24, 1998. Collection System The collection system contains gravity sewers that lead to the Main Pumping Station located on Marsh Line. It contains a wet well with three submersible pumps that pump to the treatment plant. There is a receptacle for a portable generator should the need arise for backup power. In emergencies,the wetwell contains an overflow pipe that discharges to the West Lorne Lagoon. Plant Description The West Lorne Wastewater Treatment Plant is an extended aeration facility which consists of: grit removal and screening,extended aeration,settling, phosphorus removal,filtration and UV disinfection(seasonal). The extended aeration process is designed to remove carbonaceous and nitrogenous organic compounds(BOD). Aluminum Sulphate is used for phosphorus removal. After the clarifier the effluent is seasonally disinfected using ultraviolet light,then discharged to Zoller Drain. Zoller Drain is connected to Brock's Creek and then from there it goes to Lake Erie. Sludge is directed to the lagoon for storage and settling. Decant liquid off the lagoon is returned to the influent of the plant for treatment. Process Details • Wastewater is directed into the sewage lift station from the Village of West Lorne by gravity.Wastewater is then pumped from the sewage lift station located on Mash Line into a reinforced concrete inlet channel, provided with a mechanical rake bar screen. • The secondary treatment system consists of two trains each consisting of: aeration tank, clarifier tank,and two return activated sludge pumps. • The phosphorous removal system consists of one 15,0001.plastic tank with 2 diaphragm type metering pumps 1 duty and 1 standby. • Lime system for pH and alkalinity control (currently not in use) • The objective of the system is to remove organics,total Kjeldahl nitrogen(TKN), phosphorous and ammonia-nitrogen. • Two rotary lobe blowers one duty and one standby supply low pressure air to the aeration tanks. • The tertiary treatment system consists of three continuous hack wash, up flow,deep bed,granular single media sand filtration units housed in the filter building.The disinfection system consists of a ultra-violet (UV) unit through which the effluent is discharged. • Operations are controlled by a programmable logic controller(PLC).A data logging computer system with local monitoring capability • Laboratory space is also located at the WWTP to allow for basic laboratory analyses to be conducted by the plant operator Page 1 of 14 Section 2: Monitoring Data Sample Collection and Testing All samples are collected and tested as per the requirements of the Environmental Compliance Approval. Raw sewage is sampled bi-weekly and tested for BOD.5i total suspended solids,total phosphorus, total Kjeldahl nitrogen,and alkalinity. The raw samples are collected as 24 hour composite samples. Final effluent is sampled bi-weekly and tested for BODS,total suspended solids,total phosphorus,free ammonia nitrogen,total Kjeldahi nitrogen, nitrite, nitrate, pH and alkalinity. Samples are collected using an automatic composite sampler and collected over a 24 hour period. A grab sample of temperature and dissolved oxygen is collected bl-weekly. A grab sample for E. col!is sampled bi-weekly during the disinfection period from April 15 to October 15. In-house tests are conducted on a weekly basis on the final effluent,raw influent and the mixed liquor suspended solids at the plant to check plant performance and to make any operational changes as required. In 2014,all chemical and microbiological sample analyses were conducted by SGS Lakefield Research. Temperature, pH and dissolved oxygen were conducted by operators at the treatment plant. The receiving stream temperature is monitored. Flows Detailed monthly flow information is summarized in Appendix A. The total flow treated in 2014 was 209,885m3,which corresponds to a 1.5%increase from 2013 raw flows, refer to Chart 1. The annual average daily flow in 2014 was 575m3/day, or 63.9%of the plant's rated design capacity of 900m'/day. Page 2 of 14 Chart 1. Average daily raw flow for 2014 compared to 2013. 1000 900 F,�,•:.- 800 700 600 fy m=2013 Avg. Raw Flow 500 (m3/d) 400 2014 Avg.Raw Flow 300 (m3/d) 200 Rated Capacity 100 (m3/d) 0 rya m ro Q C � CL o E The design average daily flow for the plant was exceeded 32 times during the year,compared to 26 times in 2013 (refer to Table 1). The hydraulic peak flow of 2,700m3/day for the plant was not exceeded in 2014. Table 1. Daily design flow exceedances in 2014. Date Flow(M3/day) Date Flow(m3/day) January 10 1148 April 2 919 January 11 1149 April 7 1067 January 12 1149 April 9 959 January 13 927 April 10 955 January 14 953 April 15 1111 February 20 1302 April 29 1093 March 11 1160 April 30 1063 March 12 1049 May 12 933 March 14 914 May 15 1350 March 15 913 May 20 932 March 16 913 May 21 995 March 19 1293 May 22 1351 March 21 956 September2 950 March 22 955 September 10 1119 March 23 955 September 11 1143 March 31 919 November 24 1198 Page 3 of 14 Raw Sewage Quality The annual average raw sewage BOD5 concentration to the plant was 128.4mg/L with a maximum concentration of 258mg/L. The average concentration of BOD5 has increased 20% from 2013, refer to Chart 3. The average BOD5 loading to the plant was 73.8kg/d for 2014. Refer to Appendix A for detailed analytical data. Chart 3. Raw sewage average monthly concentration of BOD5 for 2014 compared to 2013 concentrations. 300 250 200 150 100 2013 Raw BOD5(mg/L) ■2014 Raw BOD5(mg/L) 50 0 - U- Q cd - ¢ v1 O Z O Q M c c The annual average raw sewage suspended solids(TSS)concentration to the plant was 140.2mg/L,which is a 22.7%increase from 2013 (refer to Chart 4). This corresponds to an average TSS loading to the plant of 80.6kg/day. Refer to Appendix A for detailed analytical data. Chart 4. Raw sewage average monthly concentration of TSS for 2014 compared to 2013 concentrations. 350 300 250 200 150 0 2013 Raw TSS(mg/L) 100 ■2014 Raw TSS(mg/L) 50 0 � ? m o w Page 4 of 14 The annual average raw sewage nitrogen concentration (as represented by TKN)to the plant was 29.1mg/L with a loading of 16.7kg/d. This is a decrease of 0.7%from the 2013 annual average concentration, refer to Chart 5. Refer to Appendix A for detailed analytical data. Chart 5. Raw sewage average monthly concentration of TKN for 2014 compared to 2013 concentrations. so 45 40 35 30 25 20 H 2013 Raw TKN (mg/L) 15 ■2014 Raw TKN (mg/L) 10 5 0 m m ro a M 3 M v 0 o � LL g Q g Q �„ o z ❑ a The annual average raw sewage total phosphorus (TP)to the plant was 3.34mg/L,with a loading of 1.92kg/d. This is an decrease of 0.4%from 2013 annual average of TP, refer to Chart 6. Refer to Appendix A for detailed analytical data. Chart 6, Raw sewage monthly average concentrations of TP for 2014 compared to 2013 concentrations. 8 7 6 5 4 3 im 2013 Raw TP(mg/L) 2 !2014 Raw TP(mg/L) 1 0 M CL U- Q Q ,n 0 z Q ra c c Page 5of14 The annual average raw sewage alkalinity to the plant was 223mg/L. This is a decrease of 17.5% from 2013 annual average alkalinity, refer to Chart 7. Refer to Appendix A for detailed analytical data. Chart 7. Raw sewage average monthly concentrations of alkalinity for 2014 compared to 2013 concentrations. 350 300 250 200 150 0 2013 Raw Alkalinity (mg/L) 100 ■2014 Raw Alkalinity 50 (mg/L) 0 C L ? C MG M +' 7 V . a m C C a Page 6 of 14 Effluent Limits Detailed analytical data is attached to this report as Appendix A. The following table provides a summary of monthly average effluent result ranges and loading ranges compared to the compliance limits in the Environmental Compliance Approval. Summary and Comparison of Compliance Data Table 1. Monthly average Effluent limits and monthly average loading limits compared to sample results received at the West Lorne WWTP. Parameter Monthly Monthly Average Monthly Average Average Monthly Average Loading Effluent Effluent Result Loading Ranges Limit Ranges Limit (kg/d) (mg/L) (mg/L) (kg/d) BOD5 10(a) <2—<2.3 9.0(a) 0.8-1.8 15(b) <2—5.5 13.5(b) 1.7-4.0 Suspended Solids 10(a) <2—5.7 9(a) 0.9-4.3 15(b) <2—7 13.5(b) 1.3-5.0 Total Phosphorus 0.5(a) <0.03--0.17 0.45(a) 0.02-0.08 1.0(b) 0.07-0.18 0.9(b) 0.03-0.13 Total(Ammonia+ 3.0(a) <0.1—<0.2 2.7(a) 0.04-0.13 Ammonium) Nitrogen 5.0(b) <0.1-<13 4.5(b) 0.05-1.02 E. coli 200 <2-149 NOTE: (a) limit applies during the non-freezing period (b) limit applies during the freezing period Discussion on Monitoring Data as Compared to the Effluent Limits The annual average effluent BOD5 in 2014 was 2.5mg/L,which is an increase by 6.6%from 2013 (refer to Chart 8). The annual loading of BOD5 was 1.44kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Page 7of14 Chart 8. The effluent monthly average concentration of BOD5 in 2014 compared to 2013 concentrations. 16 14 12 i 1 10 2013EffIuentSOD5 (mg/L) f'h 2014 Effluent 80D5 6 (mg/L) 4 „_.. Objective 2 —w Limit a _ M �i M Q M � _ = N u o � Q cn 0 Z 0 Q _ C C Q I t The annual average effluent Total Suspended Solids (TSS)for 2014 was 3.6mg/L,which is a 5.9% decrease from 2013 (refer to Chart 9). The annual loading of TSS at the plant in 2014 was 2.1kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 9. The effluent monthly average concentration of TSS in 2014 compared to 2013 concentrations. 16 14 ` ' � 1 12 10 EME-M 2013 Effluent TSS (mg/L) s °— 2014 Effluent TSS 6 (mg/L) 4 Objective 2 -- Limit 0 a The annual average effluent Total Phosphorus (TP)for 2014 was 0.10mg/L,which is a 7.8% decrease from 2013 (refer to Chart 10). The annual loading of TP at the plant in 2014 was 0.05kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Page 8 of 14 Chart 10. The effluent monthly average concentration of TIP in 2014 compared to 2013 concentrations. 1.2 1 1 — 1 �1 0.8 2013 Effluent TIP (mg/L) 0'6 � 2014 Effluent TP ti 1 0.4 `'.. Objective 0.2 -- Limit D [C W M Q 3 S N V N GA a g a en 0 z a' a The annual average effluent Total Ammonia+Ammonium Nitrogen (TAN)for 2014 was 0.25mg/L,which is a 140%increase from 2413 (refer to Chart 11). This very large increase is attributed to cold temperatures that inhibited nitrification in February. Despite the large increase the plant met objectives and limits for TAN. The annual loading of TAN at the plant in 2014 was 0.14kg/d. Refer to Table 1 for a list of monthly average effluent limits and loading limits. Chart 11. The effluent monthly average concentration of TAN in 2014 compared to 2013 concentrations. 6 . 5 � � f{ 4 MWM, 2013 Effluent TAN (mg/L) 3 —+ 2014 Effluent TAN tt (mg/L) 2 Objective 1 -- Limit 0 a g a Ln 0 z © a a c c a The annual geometric mean effluent E.coli for 2014 was 7cfu/100mL,which is a 76%decrease from 2013 (refer to Chart 12). The very large decrease is attributed to the non-compliance Page 9of14 reported the in April 2013 and the high result in August 2013. E.soli is monitored only during the disinfection season which is from April 15`"to October 15th. Refer to Table 1 for a list of monthly average effluent limits. Chart 12. The effluent monthly geometric mean concentration of E. coli in 2014 compared to 2013 concentrations. 250 200 2013 Effluent E.coli 15Q (cfu/100mL) 2014 Effluent E.coli 100 (cfu/140mL) Objective 50 0 IL -- Limit r° u� Q �" Q vii O Z G a t10 cL a c c The West Lorne WWTP provides an effective treatment process complying with all the monthly average limit requirements set out in the Environmental Compliance Approval. Section 3: Operating Problems and Corrective Actions The UV System required a lot of maintenance and part replacements in 2013 and 2014, mainly due to age. It has been recommended for replacement/upgrade in 2015. The SCADA system had issues in 2013 and is obsolete, an upgrade will be considered for 2015. The sand filters continue to be an ongoing issue. They are also on the capital list for upgrades. In 2014,there were issues with freezing causing damage to the clarifier floats. The cold temperatures also caused some nitrification issues,this didn't result in a non-compliance though. Despite these issues,the plant operated very well in 2014 with no non-compliances. Page 10 of 14 Section 4: Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System (WMS) program. The following is a summary of maintenance performed other than WMS work orders: -Repaired clarifier flight -Replaced generator battery -Rebuilt pump at pump station -Replaced UV ballast and bulbs Section 5: Effluent Quality Assurance Effluent quality assurance is evaluated by monitoring parameters and changes throughout the plant processes. The operators monitor the aeration tank by performing weekly tests on the mixed liquor. These tests include dissolved oxygen, pH,temperature,settling tests, Mixed Liquor Suspended Solids(MLSS),and Mixed Liquor Volatile Suspended Solids (MLVSS). As well, monitoring of the alum dosages,wasting volumes and Return Activated Sludge suspended solids is completed. Data collected from these tests provide information to the operator to make the appropriate adjustments in the treatment process and take corrective actions before the plant reaches its effluent limits. Section 6: Calibration and Maintenance Regular scheduled monthly preventative maintenance is assigned and monitored using the Workplace Management System program. Annual maintenance on the generator was completed in July by Albert's Generator Service. Flow Metrix Technical Services Inc. performed the annual calibration on the flow meter in May. In house meters for pH and dissolved oxygen are calibrated by OCWA operators as per manufacturer's instructions. Page 11 of 14 Section 7: Effluent Quality Effluent Objectives The following table represents the monthly average effluent result ranges and the monthly average loading ranges compared to the objectives outlined in the Environmental Compliance Approval. Table 2. Effluent objectives compared to monthly average concentrations and loadings. Monthly Monthly Monthly Effluent Average Average Parameter Objective Effluent Loading Loading (mg/L) Ranges Objective Ranges (mg/L) (kg/day) (kg/d) GODS 5(a) <2�--<2.3 4.5(a) 0.8-1.8 10(b) <2—5.5 9.0(b) 1.7-4.0 Suspended Solids 5(a) <2—5.7 4.5(a) 0.9—4.3 10(b) <2—7 9.0(b) 1.3-5.0 Total Phosphorus 0.3(a) <0.03—0.17 0.27(a) 0.02-0.08 0.8(b) 0.07-0.18 0.72(b) 0.03-0.13 Total (Ammonia+ 2.0(a) <0.1—<0.2 1.8(a) 0.04-0.13 Ammonium) Nitrogen 4.0(b) <0.1-<1.9 3.6(b) 0,05-1.02 E. coli 150 <2- 149 Dissolved Oxygen* 5 7.01-9-68 Design Flow (M3/d)** 900 190- 1351 Note: (a) objective applies during the non-freezing period (b) objective applies during the freezing period *Dissolved Oxygen objective is expressed as a minimum,where all other parameters are expressed as maximums. **design flow are average daily flows, not monthly average flows. Discussion of Effluent Objectives The West Lorne WWTP didn't meet all of its effluent objectives and design flow criteria,the following table shows the objectives that were not met in 2014. Page 12 of 14 Table 3. Objectives exceeded in 2014 along with possible cause/comment, Parameter Result Date Comments/Cause Flow 1148m3/d January 10 High Precipitation/Snow Melt Flow 1149m3/d January 11 High Precipitation/Snow Melt Flow 1149M3/d January 12 High Precipitation/Snow Melt Flow 927m3/d January 13 High Precipitation/Snow Melt Flow 953m3/d January 14 High Precipitation/Snow Melt Flow 1302m3/d February 20 High Precipitation/Snow Melt Flow 1160m3/d March 11 High Precipitation/Snow Melt Flow 1049m3/d March 12 High Precipitation/Snow Melt Flow 914m3/d March 14 High Precipitation/Snow Melt Flow 913rn3/d March 15 High Precipitation/Snow Melt Flow 9130/d March 16 High Precipitation/Snow Melt Flow 1293m3/d March 19 High Precipitation Flow 956m3/d March 21 High Precipitation Flow 955m3/d March 22 High Precipitation Flow 955M3/d March 23 High Precipitation Flow 919M3/d March 31 High Precipitation Flow 919m-/d April 2 High Precipitation Flow 1067m3/d April 7 High Precipitation Flow 959rn3/d April 9 High Precipitation Flow 955m3/d April 10 High Precipitation Flow 1111M3/d April 15 High Precipitation Flow 1093m3/d April 29 High Precipitation Flow 1063m3/d April 30 High Precipitation Total Suspended Solids 5.7mg/L April Carry over from clarifier Flow 933m3/d May 12 High Precipitation Flow 1350m3/d May 15 High Precipitation Flow 932m3/d May 20 High Precipitation Flow 995m3/d May 21 High Precipitation Flow 1351m3/d May 22 High Precipitation Flow 9SOm3/d September 2 High Precipitation Flow 11190/d September 10 High Precipitation Flow 1143m3/d September 11 High Precipitation Flow 1198m3/d November 24 High Precipitation There was only one monthly average objectives exceeded in 2014,compared to four in 2013. The objective that was exceeded was for suspended solids in April and is attributed to floc carry over in the clarifier. There were no monthly average loading effluent objectives exceeded in the 2014. The annual average flow for 2014 was 575m3/d,which is below the design flow of 9000/d. However,there were 32 instances where the daily design flow was exceeded compared to 24 instances in 2013. These were all due to infiltration into the collection system when there was snow melt and rain. Page 13 of 14 Section 8: Biosolids The lagoon is used for sludge digestion and storage as per the Environmental Compliance Approval. The waste activated sludge(WAS) is transferred to the lagoon. The sludge settles on the bottom of the lagoon and the liquid is pumped to the head of the plant for treatment. In 2014,the total amount of WAS transferred to the lagoon was approximately 3,300m3. For 2015 this amount will be similar(approximately 3,000m). The lagoon has ample storage for the sludge and will not require cleanout in the coming year. Section 9: Community Complaints There were no community complaints received in 2014. Section 10: impasses, Spills, and-Abnormal Discharges__ There were no by-pass,spill or abnormal discharge events for the West Lorne WWTP or for the Pumping Station during 2014. Section 11: Proposed Alteration, Extension or Replacement of Works Over the next reporting period it is not expected that any alterations,extensions or replacements of works will require approval. Section 12: Modifications to Works An evaluation of the sand filter system and UV system will be made to determine upgrades necessary for reliable performance in 2015. Section 13:_Summary Overall the West Lorne Wastewater Treatment Plant provided effective treatment in 2014, No alterations to the system have been made in 2014. 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MON 5t Gi , 3 I/\ i r fu Submittetl by. E rf.?fl - :Ontario_Clean Water Agency 7 � Date: Aril 2 2015, Rig k a ' Z l T ;1 #11Fr)'.rq �� te . Facility Information: Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service Information Areas:Serviced: Village of Rodney Design Total Design Capacity: 590 m31day Total Annual Flow(2014 Data): 153,496 m3lyear Average Day Flow(2014 Data): 421 m3/day Maximum Day Flow(2014 Data): 903 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There have been no non-compliances reported for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOE or MOIL inspections during this quarter. SECTION 8: PERFORMANCE ASSESSMENT REPORT[see attached- FIRST FIRST QUARTER: Flow for the first quarter has decreased by 15.6%compared to the first quarter of 2014. Due to the cold weather the plant treatment process was inhibited. All effluent sampling and results did meet compliance requirements identified in the Environmental Compliance Approval (ECA). However, the objectives for effluent BOD5 in February and March did not meet those identified in the ECA. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety issues identified this quarter. SECTION S: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 08: Cleared off scum pit in clarifier 09: Sprayed down middle of clarifier and weirs and flushed scum pit 12: Heaters in filter building not working, checked fuse in breaker panel,fuse not working. Changed fused and blew another fuse. 14: Effluent pump not pumping, primed the pump three times and tested. Each time the pump would air lock. 14: Gerber Electric on site to investigate heater, one heater had three elements and transformer burnt, and the other heater had two elements burnt. 14: Flushed scum pit and middle of clarifier. 15:Took effluent pump a part, operators found small pieces of metal when the pump was taken a part. New pump was ordered. 21: Sprayed down effluent channel, middle of clarifier, weirs and scum pit 3 22: Ran gen set for monthly check.The generator ran for 15-20 minutes and shut off with over speed and overcrank fault lights. 29:Sprayed middle of clarifier, weirs, and flushed out scum pit FEBRUARY: 05: Removed RAS pump#2 because it was plugged. Removed rags from impeller, and tested pump. 09: Alum line frozen, set up pump to take alum from tote 10:Thawed alum line, set pump to take alum from bulk tank 11:Alum line frozen, set up suction line to pump from tote 11: Sprayed down clarifier, weirs, and scum pit 12:Transferred Alum from bulk tank to tote 12: Covered alum line with tarp to protect line from the snow and wind 13: Cleared ice from scum pit 17: Channel 8 alarm- checked effluent channel, aerator faulted, reset fault 17: Flushed effluent channel and cleaned sample container ZS: Removed ice from scum pit 19:Sprayed down UV Channel 19:Transferred alum from bulk tank to tote 23: Removed ice build-up from scum pit 24:Transferred alum from bulk tank to tote 24: Alum delivery received 27: Sprayed down middle of clarifier, weirs, and removed ice build up from scum pit MARCH: 02, 04,06,09, 11, 13, 18, 23, 24, 25, 26: Hosed down sand filters and UV channel 03, 05, 10, 12, 20, 26: Hosed down clarifier and weirs 04:Secured spring on clarifier mechanical arm 05: RAS pump 1 disassembled for cleaning; check valve also disassembled and cleaned 06: In house jar testing done to determine optimum alum dosage 09:Acutec onsite to inspect lifting devices 12, 19: Cleaned out aeration collection channel 17: Oil checked on mechanical mixers;gear boxes greased 18: Coupler on spider gear replaced on mechanical mixer 1 19:Transferred alum from large tank to tote 23: Flushed alum line SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms during this first quarter. SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. 4 A g5 LLLLLLL' v IT N o � T-, 4 M Q ............ CID y v I I I v v k 44 A 's O - s 01 JUI I Nil 1 151, LD F !IR 2 17W. CL IS o m o N I Lo . ; ;o� . O uQ3 o o� So Ln M �F4 IT o cs A. D�cn oi L6 74 Z v v v V 1 IL Z Z V, LU LU tv LU O m r3 q1� o .17T Z z LU Mt� 0 :.t 0 E Yj CL 1 0 w I, ;!I D3 N° 0 El . ,.2 a �.I. ,, I A, g, - A A & "Im,. a �B LT 11-L E ic 4 2 a ta : I. 'a ❑ �§ = "'.i-.i a Z E !w E u), x EI F= E Go 9L s IM - -a' J.- z z IS 4, ILL y ILL C-L 2t IL o! (z -J LLF WN LL x t f s t�2 r i �iC7�iE�d`ly I P V11est Lorne Wastewater Treatment Plant f }' ti= & Collection System Operations Report . z First Quarter 2015 - } t `F�Y' 1 s t n�S•'��Fy til' A. _.� Chi R S n4 =` Submitted b Y Ontario .Clean Water Agency Enz �F. Date: April 2, 2015. - �s t. 4 } e. � 1 L yy "I,K�1 r t Two .I�`.c ,. .rr m a� G x`t. •P __ �s}v..l�'Ey �ie �r1k I'I y _ Y �1 35,� u ij 45 .j'1 Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational DescriRtlon: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal, Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station,The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal,Sodium hydroxide is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity Total Design Capacity: 900 m31day Total Annual Flaw(2014 Data): 209,885 m3/year Average Day Flow(2014 Data): 575 m3lday Maximum Day Flow(2014 Data): 1,351 m3/day Treatment Process Features: Effluent Receiver: Zoller Drain to Brooks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Made: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOE or MOL inspections during the first quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: Flows are down 19.9%from 2014 raw flows, indicating that it has been a drier first quarter of 2015 compared to last year. All compliance sampling and results have met the Environmental Compliance Approval conditions. SECTION 4: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JANUARY: 05:Troubleshooting on blower#2 due to excessive noise 08: Removed ice build up on west clarifier flight sprocket and chain 08, 09: Sprayed down middle of clarifier and weirs and flushed scum pit 22: Sprayed down clarifiers and UV channel 26: New Air onsite to remove gear box from blower#2 28: RAS pump 108 locked out due to fault 29: Nevtro onsite to pickup motor for blower#2; Nevtro back onsite to drop motor off with new bearings 30: RAS pump 108 pulled and cleaned; returned to normal operations FEBRUARY: 04: Sprayed down weirs of clarifiers 12: Sanitary Sewer onsite to get seed from aeration tanks for the Thorndale WWTP. One load was taken from East and West Aeration tanks 3 17: Hosed down UV Channel 20: Flights on East clarifier not moving due to ice build-up in front of flights. Chipped ice in front of flights 24: Alum delivery, bulk tank was at 2.165 and filled 2.917 25: Flights not moving on East Clarifier due to ice buildup on sprockets. Thawed ice on sprocket,flights moving ok 27: Channel 4 alarm at West Lorne Pump Station RPU to Dialer failure. Monitored the pump cycle, pumps are still pumping at set levels and tested the high level float and alarming at West Lorne WWTP, MARCH: 04,06, 11, 12, 17, 18, 26, 27: Hosed down weirs and flights in clarifiers 09: Acutec onsite to inspect lifting devices; annual work orders completed on lifting devices 13: Flushed out alum system 16: Cleared and removed rags from aeration channel 20: Flushed grit bypass; hosed down clarifier and UV channel 24: Ran grit cycle 25: Ran generators at West Lorne WWTP and West Lorne Pump Station SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms this quarter. SECTION 7: COMMUNITY COMPLAINTS & CONCERNS FIRST QUARTER: JANUARY: There were no complaints or concerns this month. FEBRUARY: There were no complaints or concerns this month. MARCH: 02: 169 Main Street, West Lorne -frozen sewer line, thawed by operator. 4 Q y a U x fry r '1998' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: April 9, 2015 SUBJECT: MARCH BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for March, 2015 No. of Permits Issued for Month of March 2015 2014 SFD New/Additions/Reno 1 Units Demolitions Storage New/Additions Buildings Demolitions Garages) New 1 Car Ports Demolitions Farm New/Additions 2 1 Buildings Demolitions Other New 1 Demolitions Septic Permits 2 Renovations 2 Estimated Value for Month of March $ 1,237,000 $ 683,862.00 Permit Revenue for Month of March $ 4,888.88 $ 602.96 DISCUSSION: Inspections completed as requested and in accordance with Act. No. of Permits issued for year to date 2015 2014 SFD New/Additions 1 1 Units Demolitions Storage New/Additions 2 Buildings Demolitions Garages/ New 1 - Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New/Additions Demolitions Septic Permits 1 Renovations 1 1 Estimated Value for Year $ 1,473,000 $725,062.00 Permit Revenue for Year $ 6,714.01 $1,389.56 DISCUSSION: Inspections completed as requested and in accordance with Act. tfully Submi Reviewed by: Jo Nooren Scott Gawley, c.P. .,c.c.A eputy Chief Building Official Administ rator lT asurer i� OF r r �Fy'f89B �, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT DATE: APRIL 9, 2015 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for March, 2015 BACKGROUND: File # Nature of Complaint Action Taken Status 308 Untidy and Order issued OPEN 313 Untidy yard, derelict vehicles Order issued OPEN 314 Garbage COMPLIANT CLOSED 316 Location of equipment Letter issued OPEN 317 Burning Under investi ation OPEN Respectfully Submitted, Reviewed by: Norma 1. Bryant, HonBA,AMCT Scott Gawley, A, CGA Clerk Administrator/Treasurer O _ H co �. M oC O m .. L< m rt CD m d p, N o rt H u m H N M d LQ t 4 n rt O � � H Q o H td rt H H w w 0 w N S 0 ( N TH (W O O N O o y H O O tzj r u� H z. i A WES - a : Metric'company DRAFT REPORT 2014 Annual Site and Operations Report West Elgin Landfill Site Municipality of West Elgin, Rodney, Ontario Submitted to: h fi' Municipafity of West Elgin iy The Corporation Municipality of West Eglin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 �Fx Submitted by: WESA,a division of BluMetric Environmental Inc. 171 Victoria Street North Kitchener,ON N2H 5C5 x March 13, 2015 =` Project No.W-B4718-00-16 DRAFT 2014 ANNUAL SITE MONITORING AND OPERATIONS REPORT WEST ELGIN LANDFILL SITE MUNICIPALITY OF WEST ELGIN RODNEY, ONTARIO Submitted to: � FF Municipahty of West Elgin THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN 22413 Hoskins Line, Box 490 Rodney, ON NOL 2C0 Submitted by: WESA_ .901b. a : Metric"' company WESA, a division of BluMetric Environmental Inc. 171 Victoria Street North Kitchener, ON N2H 5C5 March 18, 2015 WESA's Project Number: W-B4718-00-16 Ref.-B4718-16 2074 Annual Report DRAFT March 18 2015docx 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 TABLE OF CONTENTS 1. INTRODUCTION .........................................................................................................1 1.1 LOCATION.......................................................................................................................1 1.2 OWNERSHIP AND KEY PERSONNEL......................................................................................1 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE........................................... 2 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIREMENTS.........................4 1.5 ASSUMPTIONS AND L IMITATIONS.......................................................................................4 2. PHYSICAL SETTING .....................................................................................................5 2.1 GEOLOGY AND HYDROGEOLOGY...................................................................................... 5 2.1.1 Site Geology............................................................................................................. 5 2.1.2 Hydrogeology....................................................................................................... 6 2.2 SURFACE WATER FEATURES............................................................................................... 6 2.3 MONITORING LOCATIONS............................................................................................... 7 2.4 MONITORING FREQUENCY............................................................................................... 7 2.5 FIELD AND LABORATORY PARAMETERS AND ANALYSIS.......................................................... 7 2.6 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS.................................................. 8 2.7 MONITORING PROCEDURES AND METHODS....................................................................... 8 2.8 STANDARD OPERATING PROCEDURES ................................................................................ 8 2.9 RECORD KEEPING AND FIELD NOTES.................................................................................. 9 2.10 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS............................................................ 9 2.11 OPERATIONAL MONITORING........................................................................................... 9 3. 2014 OVERVIEW—SITE MONITORING RESULTS.........................................................9 3.1 HISTORICAL DATA..........................................................................................................10 3.2 DATA QUALITY EVALUATION...........................................................................................10 3.3 GROUNDWATER FLOW MONITORING..............................................................................10 3.4 METHANE MONITORING................................................................................................12 3.5 GROUNDWATER QUALITY MONITORING..........................................................................12 3.5.1 Background Groundwater Chemistry and Reasonable Use Calculations ................13 3.5.2 Leachate Indicator Parameters ..............................................................................13 3.5.3 Site Groundwater Quality.....................................................................................15 4. ASSESSMENT, INTERPRETATION AND DISCUSSION ...................................................18 4.1 ASSESSMENT OF POTENTIAL LEACHATE IMPACTS ON WETLAND............................................18 4.2 CONTAMINANT ATTENUATION ZONE..............................................................................19 4.3 SUMMARY....................................................................................................................20 LqPage i WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 TABLE OF CONTENTS CONTINUED 5. ANNUAL OPERATIONS REPORT...............................................................................22 5.1 HISTORICAL SITE OPERATIONS........................................................................................ 22 5.2 EXISTING CONDITIONS................................................................................................... 22 5.3 WASTE DISPOSAL........................................................................................................... 23 5.4 FINAL CONTOURS AND SITE CAPACITY............................................................................. 25 5.5 2014 SITE OPERATIONS.................................................................................................. 26 5.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE....................................... 27 6. RECOMMENDATIONS..............................................................................................27 6.1 ANNUAL SITE MONITORING AND REPORTING..........................................4....................... 27 6.2 ANNUAL OPERATIONS REPORT....................................................................................... 28 7. REFERENCES..............................................................................................................30 LIST OF TABLES Table 1: Groundwater Elevation Data Table 2: Methane Vapour Data Table 3: Groundwater Geochemistry Data - General and Elemental Metals Scan Table 4: Groundwater Geochemistry Data -Volatile Organic Compound Data LlPage ii WESA I 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 LIST OF FIGURES Figure 1: Site Location Map Figure 2: Site Plan with Air Photo Figure 3: Site Plan - Figure 4: Location of Cross Sections Figure 5: Cross Section A-A' Figure 6: Cross Section B-B' Figure 7: Groundwater Elevations and Flow Direction - Spring 2014 Figure 8: Groundwater Elevations and Flow Direction— Fall 2014 Figure 9: Groundwater Chemistry Spring 2014 Figure 10: Groundwater Chemistry Fall 2014 Figure 11: Tri-Linear Plot May 2014 Figure 12: Tri-Linear Plot October 2014 Figure 13: Extent of Contaminant Attenuation Zone (CAZ) Figure 14: Final Contours LIST OF APPENDICES (ONLY APPENDICES A, F&G ARE INCLUDED IN DRAFT) Appendix A: Competent Environmental Practitioner Checklists Appendix B: Environmental Compliance Approval and Amendments, MOECC Communications Appendix C: Borehole Logs Appendix D: Monitoring Well UTM Coordinates Appendix E: Laboratory Reports of Groundwater Chemical Analyses Appendix F: Time-Series Plots for Monitoring Wells Appendix G: Landfill Inspection Forms LlPage ill WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin landfill Site W-84718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 1. INTRODUCTION WESA, a division of BluMetric Environmental Inc. was retained by The Corporation of the Municipality of West Elgin (Municipality of West Elgin) to complete the 2014 annual site monitoring and operations report for the West Elgin Landfill site (the site) located near Rodney, Ontario (Figure 1). The monitoring program consisted of semi-annual (spring and fall) monitoring of the site groundwater quality. It should be noted that "the site" is defined as the study area as a whole (as noted in Figure 2) and incorporates both on-site (property currently owned by the Municipality of West Elgin) and off-site components. Please note that in 2010, the Ministry of the Environment (MOE) (now referred to as the Ministry of the Environment and Climate Change, MOECC) released the Technical Guidance Document entitled "Monitoring and Reporting for Waste Disposal Sites, Groundwater and Surface Water" (November 2010) (MOE, 2010). This document provides a recommended table of contents for annual monitoring reports as well as a checklist to be completed and signed by a Competent Environmental Practitioner (CEP) as defined in the November 2010 document. This CEP checklist was further updated in 2014. The 2014 version of the Monitoring and Screening Checklist has been completed and is included as Appendix A of this Annual Report. 1,1 LOCATION The site is located near Rodney, Ontario off of Downie Line as shown in Figure 1. Coordinates are approximately (using Google Earth® as a reference): UTM 17T, 439670.29 m E, 4710278.09 m N Figure 2 provides a site plan with all groundwater monitoring stations, property boundary, footprint of the waste cell and the general infrastructure of the site as shown on an aerial photo. Figure 3 provides the site plan without the aerial photo. 1.2 OWNERSHIP AND KEY PERSONNEL The Municipality of West Elgin currently operates the West Elgin Landfill site under the MOE Amended Provisional Environmental Compliance Approval (ECA) (formerly referred to as Certificate of Approval or C of A) for Waste Disposal Site No. A051101 dated December 2111, 2005 (MOE, 2005), and amended on April 11, 2012, provided in Appendix B of this report. LlPage 1 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 The contact information is as follows: Contact: Ms. Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-785-0560 Alternate Contact: Mr. Lee Gosneil, Public Works Superintendent Municipality of West Elgin 22413 Hoskins Line Rodney, ON NOL 2CO Phone: 519-878-3961 1.3 DESCRIPTION AND DEVELOPMENT OF THE WASTE DISPOSAL SITE WESA was retained by the Municipality of West Elgin in 2006 to prepare an environmental monitoring, and design and operational plans for the site (WESA, 2006). The work components were completed to fulfill the requirements of the site ECA. In response to recommendations provided by WESA in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006) and to the MOE in their comments on the report (MOE, 2007a and b), WESA was retained by the Municipality of West Elgin to complete a subsurface investigation and leachate delineation study for the site (WESA, 2007b). The subsurface investigation and leachate delineation study allowed for delineation of leachate impacts down-gradient of the landfill (off-site). The study concluded that impacts to groundwater were identified beyond the property boundaries (off-site) and therefore the site was out of compliance with the Reasonable Use Guideline (RUL) (B-7) (MOEE, 1994). The need for the establishment of a Contaminant Attenuation Zone (CAZ) was identified. In 2012, the Municipality of West Elgin purchased the recommended CAZ to the south (50 m) of the site. As a result monitoring wells MW6, MW8, MW9, and MW12 are considered on-site (as shown on Figures 2 and 3). LlPage 2 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-84718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Discussions to purchase additional CAZ to the east was ongoing in 2014 in an effort to meet the requirements of the amended ECA (see Appendix B). In 2012, in order to confirm the proposed CAZ to the east, WESA recommended that the Municipality install additional piezometers further east of MW15 to ensure that the proposed 30 m CAZ was sufficient. Three additional temporary piezometers (MW16, MW17, and MW18) were installed and sampled twice (in September and November 2012). These were installed on the neighbouring property and as such had to be removed during the fall sampling event to meet the property owner's requirements. The locations of the three former piezometers are also shown on Figures 2 and 3. The installation of these piezometers was supervised by WESA and completed by a licensed well technician (Aardvark Drilling Inc. of Guelph, Ontario) and mirrored that of MW15. The decommissioning was completed by WESA in accordance with O. Reg. 903. To further confirm the extent of the CAZ to the east of the site and at the request of the MOECC, the Municipality of West Elgin collected surface water samples from locations to the north, south and east of the landfill, as well as at a location removed from the effects of the landfill (PSW to the north). Surface water samples were collected in May and November 2013 and analyzed for the same suite of parameters as the monitoring well network. The results of the surface water monitoring confirmed that leachate indicator parameter concentrations observed above the RUL in shallow groundwater at MW15 and MW16 may be attributed, in whole or in part, to landfill derived leachate (WESA, 2014). Based on these results WESA proposed an extended CAZ to the east, extending beyond MW16 (see Figure 13). This is discussed further below. Through the monitoring of the site over time (semi-annually since 2006), it has been noted that due to mounding effects there is the potential for a small component of groundwater flow to be directed towards MWl (Figure 3). Background water quality on-site had historically been evaluated on the conditions at MW1. Waste has continued to be placed closer to MWI which may account for the presence of indicator parameters. It was therefore determined that MWl may not be fully representative of background conditions for the site (WESA, 2009c) and a new background well (MW14) was installed at the site in May 2010 (Figure 3). RULs have been calculated for the landfill site using historical analytical data collected from MW14 (including data collected since installation in 2010 through to current data). In addition, the landfill site was re-surveyed in spring 2010. It should be noted that all reference elevations for the site, including borehole elevations, monitoring well elevations and cross sections have been updated based on the spring 2010 landfill re-survey. Temporary piezometers were surveyed with respect to the 2010 survey in September 2012. LqPage 3 WESA I 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 1.4 MONITORING AND REPORTING PROGRAM OBJECTIVES AND REQUIItEMENTs The monitoring program meets the requirements of the ECA as provided in Appendix B. The RUL Guideline was established by the MOE to determine the reasonable use of groundwater on properties adjacent to sources of contaminants (such as a waste disposal site). The guideline allows the determination of acceptable levels of various contaminants that may potentially migrate from a waste disposal site. The limits are calculated considering the natural background quality of groundwater existing (using background well MW14 data collected between 2010 and 2014) and potential reasonable uses of groundwater in the area. The RULs were calculated using data collected up to, and including, the 2011 results for the site groundwater and Ontario Drinking Water Standard, Objectives and Guidelines (ODWS) (MOE, 2006) and will be used to assess the landfill impacts at this site. Analytical results are compared to RUL and / or ODWS and / or background conditions where no RUL has been established. Appendix B includes: • Certificate of Approval Number A051101, Issue Date: December 21, 2005; and + Amendment to Environmental Compliance Approval A051101, Issue Date April 11, 2012. There was no further communication from the MOECC during 2014. 1.5 ASSUMPTIONS AND LIMITATIONS The conclusions presented in this report represent our professional opinion and are based upon the work described in this report and any limiting conditions in the terms of reference, scope of work, or conditions noted herein. The findings presented in this report are based on conditions observed at the specified dates and locations, and on the analysis of samples for the specified parameters. Unless otherwise stated, the findings cannot be extended to previous or future site conditions, portions of the site that were not investigated directly, or types of analysis not performed. LlPage 4 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 WESA makes no warranty as to the accuracy or completeness of the information provided by others, or of conclusions and recommendations predicated on the accuracy of that information. Nothing in this report is intended to constitute or provide a legal opinion. WESA makes no representation as to compliance with environmental laws, rules, regulations or policies established by regulatory agencies. This report has been prepared for Municipality of West Elgin and the Ontario Ministry of the Environment and Climate Change. Any use a third party makes of this report, any reliance on the report, or decisions based upon the report, are the responsibility of those third parties unless authorization is received from WESA in writing. WESA accepts no responsibility for any loss or damages suffered by any unauthorized third party as a result of decisions made or actions taken based on this report. 2. PHYSICAL SETTING 2.1 GEOLOGY AND HYDROGEOLOGY 2.1.1 Site Geology The surficial geology in the area of the site is classified into three units. The upper unit is a lacustrine deep water deposit consisting of sand, silt and clay till. These are underlain by lacustrine shallow water deposits consisting of gravel and sand. The gravel and sand unit in the area overlies a well laminated to massive clayey silt till. Drift thickness of the gravel and sand units are upwards of 10 m in the area (P. Map, 1973). Observations during drilling programs (excluding the boreholes completed in the landfill material) (WESA, 2006) identified an overlying till unit present across the area. A gravel/sand, gravel or sand unit that was up to 2.5 m thick was beneath the till and overlying a clay unit. In places throughout the landfill, some or all the units overlying the clay had been removed and replaced with landfill material. Boreholes were not advanced more than 2 m into the clay and therefore the full depth of the clay is not known. Based on MOE wells records for the area the clay extends to the top of bedrock that is approximately 55 to 70 m below ground surface (bgs). LqPage 5 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,201 S The distribution of units can be seen in two cross sections that were constructed north- south and east—west across the site. The location of the cross sections is outlined in Figure 4, and the cross sections are included as Figures 5 and 6. The additional off-site investigation confirms the geology in the area (IX)ESA, 2007b). The bedrock geology in the subject area is described as an inter-bedded limestone and shale with fossilliferous zones. Bedrock in the area is part of the Dundee formation and is Middle Devonian in age (P.2544). 2.1.2 Hydrogeology Historical hydrogeological information for the area suggests that the direction of regional groundwater flow is generally from the northwest to the southeast towards Lake Erie (Chapman and Putnam, 1984). Shallow groundwater flow has been characterized by wells completed within the landfill material or the native sand and gravel units (with the exception of MW2D). Monitoring well MW2D is completed within the clay layer that underlies the landfill and is therefore not part of the shallow groundwater flow system. Based on the historical site operations as a former sand and gravel pit, it was determined during the initial hydrogeological investigation on-site where areas of native sand and gravel remained. These areas were identified along the property boundaries as preferential pathways for leachate migration (WESA, 2006). The areas were confirmed in 2007 to continue off-site (WESA, 2007a and b). The results of the initial hydrogeological investigation (WESA, 2006) concluded that the hydraulic conductivity of the sand and gravel unit (1.0 x 10-3 m/s) is two orders of magnitude higher than that of the landfill material (1.5 x 10.5 m/s) tested and therefore could act as a preferential pathway for leachate impacted groundwater to migrate off-site. The clay that is present around the area has a measured hydraulic conductivity (1.0 x 10.11 m/s) that is two to three orders of magnitude less than the overlaying units and therefore will help to restrict water and leachate movement. 2.2 SURFACE WATER FEATURES The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (south and east property boundary). LqPage 6 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 At the request of the MOECC, surface water samples were collected from the wetlands to the north, south and southeast of the landfill in 2013. Based on the results of the 2013 surface water analytical results, future sampling was not recommended at these locations (WESA, 2014). 2.3 MONITORING LOCATIONS Locations of the monitoring wells are detailed in Figures 2 and 3. All borehole logs/ monitoring well construction logs are provided in Appendix C. Note there are no logs for MW15 through MW18 as these were installed by hand as temporary drivepoint piezometers. WESA conducted a GPS survey in 2010. The elevations and UTM coordinates for all monitoring wells are included in Appendix D (note there are no UTM coordinates for temporary piezometers MW16 through MW18). 2.4 MONITORING FREQUENCY As per the ECA, samples are collected twice a year to represent the spring and the fall sample events. The groundwater monitoring programs were conducted on April 28, 2014 (spring) and October 8th, 2014 (fall). 2.5 FIELD AND(LABORATORY PARAMETERS AND ANALYSIS Chain of Custody forms accompanied the samples from the field to the laboratory and until chemical results were presented to WESA. All groundwater samples were submitted to ALS Laboratories (ALS) of Waterloo, Ontario. Groundwater samples from each of the monitoring locations were analyzed for the list of chemical parameters as defined in Schedule B of the ECA. Field temperature, conductivity and pH were also collected at each monitoring location. LqPage 7 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-64718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 2.6 ENVIRONMENTAL COMPLIANCE APPROVAL REQUIREMENTS The monitoring program consisted of semi-annual monitoring of site groundwater. The site is operated under, and is compliance with, ECA No. A051101 (Appendix B). As per the April 2012 amendment to the ECA, a Trigger Mechanism and Contingency Plan was required to be submitted to the MOECC by April 11, 2013. A preliminary plan was submitted to the MOECC on February 20, 2013. Once the final CAZ purchase to the east has been confirmed a Final Trigger Mechanism and Contingency Plan can be proposed. 2.7 MONITORING PROCEDURES AND METHODS All monitoring wells were developed prior to sampling by purging a minimum of three well volumes or until the well was-dry three times. The monitoring wells were then sampled using dedicated Waterrarm inertial lift foot valves and polyethylene tubing. Clean, disposable nitrile gloves were worn when sampling. Inorganic parameter and metal samples were collected in sealed, laboratory provided bottles. Depending on the parameters analyzed, the appropriate preservative was placed in the bottle by the lab. Care was taken in the field to limit cross contamination of preservative and loss of preservative during sampling. In addition, metal samples were field-filtered using dedicated 0.45 pm in-line Waterra-Im filters. Volatile organic compound (VOC) samples were collected in three, 40 ml. clear glass vials with Teflon septa. All samples were stored at approximately 4°C during shipment to the laboratory. All samples were collected with respect to the Standard Operating Procedures described in Section 2.8. 2.8 STANDARD OPERATING PROCEDURES Groundwater Prior to sampling, static water levels are measured using a water level tape at each monitoring well location and each monitor is purged of a minimum of three well bore volumes or to dryness three times. Monitoring well purging and sampling is conducted using dedicated WaterraS'' tubing with foot valves. LqPage 8 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-B4718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 All groundwater samples are collected in new sample containers provided by a CALA-accredited laboratory. Samples are stored at approximately 4°C during shipment to the laboratory for chemical analyses. Holding times for samples conform to CCME Standards where applicable (CCME, 1993). Chain of custody forms accompany the samples from submittal to the laboratory until the chemical results are presented to the client. - Methane Methane concentrations were measured using a portable Eagle® combustible gas monitor calibrated for methane with a multi-gas methane sensor at all groundwater monitoring locations at the same time as the groundwater elevation measurements. Methane readings in parts per million methane, % LEL (%of Lower Explosive Limit) and % methane were measured within the riser pipe at each location. 2.9 RECORD KEEPING AND FIELD NOTES WESA retains all field notes supporting sample collection and analysis and provides the Municipality of West Elgin with electronic copies when requested. 2.10 QUALITY ASSURANCE FOR SAMPLING AND ANALYSIS As per the ECA, blind duplicates were collected during each of the sample events conducted at the Site in 2014. The data is evaluated based on the calculated Relative Percent Difference (RPD) and results are discussed below. In.addition, a trip blank is submitted for the evaluation of VOCs. 2.11 OPERATIONAL MONITORING During April and October 2014 landfill site inspections were completed by WESA staff as part of the annual environmental monitoring program. Results are discussed below. 3. 2014 OVERVIEW—SITE MONITORING RESULTS The results of the 2014 environmental monitoring program are presented below. LqPage 9 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 3.1 HISTORICAL DATA WESA was originally retained in 2006 by the Municipality and has collected all the data for the environmental monitoring events from that time through to 2014. Figure 2 provides all sample locations and Tables 1 through 4 provide all historic and current data. 3.2 DATA QUALITY EVALUATION Appendix E provides all Laboratory Certificates of Analysis for the 2014 monitoring period. As discussed in Section 2.10, blind field duplicates were collected and the RPD calculated to assess the quality of the data collected. During both the spring and fall events, blind field duplicates were collected from MW5. The RPD for both events indicate that the data quality is acceptable. In addition a trip blank was collected for VOC analysis from both monitoring events in 2014 and results were also acceptable (all non-detect at the method detection limit). 3.3 GROUNDWATER FLOW MONITORING The groundwater monitoring programs were conducted on April 28th, 2014 (spring) and October 8t",.2014 (fall). Water levels were obtained from each monitoring well to calculate groundwater elevations and determine flow directions. Spring 2014 Static groundwater elevation data collected on April 2P, 2014 for the monitoring well network is summarized in Table 1. Groundwater within the shallow flow regime ranged between 218.77 (MW10) to 217.51 (MW12) m asl. Groundwater flow on-site is generally towards the east. Historically, there has been a mound (an area where water levels are elevated above the immediate surrounding area) in the groundwater table located along the western property boundary between MW5 and MWI. The mound has caused a component of the groundwater flow in the south western corner of the site to flow towards the south (away from MW5 towards MW10). This occurred last in the November 2011 sampling event. LqPage 10 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-64718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 However, in some more recent monitoring events, including the spring 2014 event, the groundwater elevations at MW10 have increased to levels at or above the groundwater elevations at MWI and MW5. There now appears to be a mound located in the vicinity of MW10 and causes a component of the groundwater flow in the southern corner of the site to flow towards the north (towards MWI and MW5). A groundwater elevation map indicating the groundwater flow patterns is shown in Figure 7. In the spring of 2014, a horizontal gradient of 0.003 was present across the landfill towards the southeast using monitors MWI and MW3. Vertical flow between the landfill material, measured in MW2 and clay unit, measured in MW2D was downward at a gradient of 0.32. Fall 2014 Static groundwater elevation data collected on October 81h, 2014 is summarized in Table 1. The groundwater within the shallow flow ranged between 218.43 (MW10) to 217.19 (MW4) metres above sea level (masl) in the fall of 2014. Groundwater flow on-site is generally towards the east. Similar to the spring results, there is a component of groundwater flow in the southern corner of the site that flows towards the north (from MW10 to MWI and MW5). The water elevations in MW15 through MW18 are influenced by both the shallow groundwater flow system and surface water. As per the request from the adjacent landowner, MW16 through MW18 were decommissioned following the fall 2012 groundwater monitoring event. During September and November 2012, the groundwater elevations in these wells indicated that water flowed east toward MW16 and a component of flaw from MW17 and MW18 flowed back towards the north. The wetland does not extend further east beyond MW16 and therefore there is little to no flow beyond MW16 within the wetland. It would be expected that any flow at the eastern edge of the wetland would be more towards the south. A groundwater elevation map indicating the groundwater flow patterns for the fall sampling event is shown in Figure 8. In the fall of 2014, a horizontal gradient of 0.003 was present across the landfill towards the southeast using monitors MWI and MW3. Vertical flow between the landfill material, measured in MW2 and clay unit, measured in MW2D was downward at a gradient of 0.22. LqPage 11 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-B4718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 3.4 ME'T'HANE MONITORING Methane vapour survey results from each monitoring location are presented in Table 2, along with an indication of whether the well screen was saturated or not during the time of survey. During the spring 2014 sampling event, methane concentrations were measured at 770 ppm or 7% lower-explosive limit (LEL) in MW5. This well is in close proximity to historical and / or current land filling operations. The concentrations in the remainder of the wells were 10 parts per million (ppm) (measured in MW2) or lower. During the fall 2014 sampling event, methane concentrations were measured at 95 ppm in MW5. The concentrations in the remainder of the wells during the fall sampling event were 25 ppm (measured in MW3 and MW8) or lower. Historically, the highest methane readings were noted in wells located within or below landfill material (MW2 and MW2D) or in close proximity to historical and / or current land filling operations (MW4 and MW5). There are no buildings or structures at the site that are founded on or below grade. Readings were historically measured at the on-site attendant trailer that is above grade. The results were non-detect at the method detection limit and continued measurement was not required by the ECA. 3.5 GROUNDWATER QUALITY MONITORING Groundwater quality results are discussed based on background groundwater chemistry and leachate characterization. The groundwater quality within the shallow flow system and the clay unit are summarized in Table 3 with RUL and the background groundwater quality established for the site. The parameters that exceeded the RUL and /or background have been highlighted — either by bolding the value (background only) or by bolding and italicizing the value as well as highlighting the cell (RUL). Table 4 presents the VOC data. Groundwater chemistry results showing leachate indicator parameters that exceed the RUL can also be seen in Figures 9 and 10 for the May and October 2014 monitoring events, respectively. As well, Appendix F provides time-series plots of leachate indicator parameters for all monitoring wells (please note that the plots are not at the same scale). Complete analytical results are presented in the original laboratory certificates of analyses provided in Appendix E. LqPage 12 WE5A 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 3.5.1 Background Groundwater Chemistry and Reasonable Use Calculations The groundwater quality at the site was compared to calculated RUL values based on the background conditions on-site, as measured in MW14 and the ODWS. Calculated RUL values and ODWS are listed in Table 3. The current RULs have been calculated using historical data from MW14. Monitoring well MW14 exhibits concentrations of iron above the RUL. 3.5.2 Leachate Indicator Parameters Historically, leachate has been characterized by high concentrations of: • Ammonia, alkalinity, arsenic, chloride, DOC, iron and sodium (WESA, 2006) In 2007, the additional investigations and the historical analytical results were reviewed and the list of leachate indicator parameters re-assessed. The off-site groundwater quality, the natural features located off-site (wetlands) and the surrounding properties' current and historical operations were used in this review. Based on this information DOC and iron are not believed to be solely representative of leachate impacts originating from the landfill and therefore were removed from the definitive leachate indicator parameters and were not used to delineate leachate impacts off-site. However, as requested by the MOE in their letter dated December 3rd, 2008 (MOE, 2008), DOC has been added to the leachate impact parameter list. The landfill is positioned adjacent to a series of wetlands (northwest property boundary) and provincially significant wetlands (east property boundary). As a result of the wetlands in close proximity to the landfill and the groundwater monitoring wells, the DOC reported in the wells could be attributed to secondary sources and not just from leachate. In addition, deforestation activities have occurred on the property adjacent to the southwestern property boundary (MW9). Deforestation could also attribute elevated DOC within the groundwater (MW9). Further evaluation of DOC concentrations are required to determine if DOC is in fact indicative of leachate impacts at this landfill. Iron concentrations are variable across the site. Higher concentrations have been noted in down- gradient wells (MW3, MW10 and MWII) than in wells completed within the landfill material (MW2) and wells with known leachate impacts (MW6 and MW7). In addition iron has been noted in background well MW14. Given this trend, iron concentrations cannot be fully attributed to landfill activities but may be signs of localized impacts due to metal storage on-site. On its own iron is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. LlPage 13 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Organic N concentrations are often used to assess the impacts of leachate and are sometimes preferred over just using ammonia concentrations for groundwater. The concentration of organic N is based on a calculation using the concentrations of ammonia and TKN reported in a sample. Prior to 2014, Organic N was used in conjunction with ammonia to assess leachate impacts. Natural biological processes in wetland environments can contribute organic N to surface water, through the degradation of decaying plant matter. On its own organic N is not representative of leachate impacts but in conjunction with other parameters, such as chloride, it can be an indicator for leachate impacts. However, in the 2013 Annual Monitoring Report, WESA recommended the removal of Organic N from the list of indicator parameters as it has been observed to be naturally occurring in the surface waters within the on and off-site wetlands. Both ammonia and Organic N are still monitored at the site; however they are discussed separately from the discussion below regarding indicator parameters and RUL exceedances. Based on the information presented above, a revised list of leachate indicator parameters has been prepared. The revised parameter list is believed to be representative of leachate impacts associated with the site. • alkalinity, arsenic, chloride, DOC, iron, and sodium The leachate indicator parameters are used to assess the quality of groundwater and will be used to monitor changes in groundwater chemistry at each sampling location. It should be noted that although certain parameters (i.e. iron) are leachate indicator parameters for the site, they often occur naturally (i.e. at non-impacted wells) at concentrations above RUL and / or ODWS. Therefore, concentrations of leachate indicator parameters are compared to background concentrations to assess leachate impact. Upon comparison of the groundwater chemistry at one or more monitoring locations to calculated RULs, ODWS and background conditions several parameters exceed the set value. Although exceedances were noted, the parameters are not considered leachate indicator parameters for this site. These parameters include ammonia, Organic N, colour, hardness, TDS, turbidity, fluoride, nitrate, nitrite, manganese and zinc. As discussed in previous reports (WESA 2006, 2007a and b), the natural occurrence of these parameters provide evidence that they are not necessarily indicative of leachate impact. A discussion with respect to ammonia, Organic N, TDS, manganese, sulphate and boron parameters within the groundwater is provided below for completeness, as per MOECC request (MOE, 2009a). LqPage 14 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 It is recognized that chloride represents the most mobile of the contaminant indicator parameters encountered and would be expected to be the first contaminant indicator parameter to reach a monitoring location if leachate migration was occurring. Concentrations of chloride will be monitored closely to evaluate the migration of leachate impacts off site. 3.5.3 Site Groundwater Quality The analytical results observed during the monitoring events are, in general, consistent with those historically observed and reported for the site. The following table summarizes exceedances of the RUL for the established leachate indicator parameters for the 2014 sampling events: Summary of RUL Exceedances Spring 2014 Fall 2014 Well Location Monitoring Well Groundwater Leachate Indicator Leachate Indicator Flow Parameters RUL Parameters RUL Exceedances Exceedances Northwest MW1 Shallow None None Leachate MW2 Shallow Alkalinity, DOC, Alkalinity,DOC,Arsenic, (Landfill Footprint) Arsenic,and Iron and Iron East MW3 Shallow Chloride,Alkalinity, Alkalinity,DOC,Arsenic DOC,Arsenic and Iron andiron Southeast MW4 Shallow DOC Alkalinity, DOC,and Iron Southwest MW5 Shallow Alkalinity,Arsenic and Alkalinity, DOC,Arsenic Iron andiron South—Recently MW6 Shallow Chloride, Alkalinity, Chloride,Alkalinity, Purchased CAZ DOC,Arsenic and Iron DOC,Arsenic and Iron East MW Shallow Chloride,Alkalinity, Chloride,Alkalinity, DOC DOC and Sodium and Sodium South—Recently MW8 Shallow Chloride, Alkalinity and Chloride,Alkalinity and Purchased CAZ DOC DOC South—Recently MW9 Shallow None None Purchased CAZ West-Off Site MW10 Shallow None None East-Off Site MW11 Shallow Chloride,Alkalinity, Chloride,Alkalinity, DOC DOC and Sodium and Sodium South—Recently MW12 Shallow None None Purchased CAZ South and East-Off MW15 Surface/ Chloride,Alkalinity and Alkalinity and DOC Site Shallow DOC (Sampled September and November 2012) Clay MW2D Deep None None LqPage 15 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 The analytical results observed during the monitoring event are, in general, consistent with those historically observed and reported on-site. The following presents some key observations: MW8 It is noted that the concentrations of leachate indicator parameter chloride show an increasing trend in MW8. No other increasing trends are noted with respect to leachate indicator parameters at this monitoring well. The monitoring well is located on-site (in the recently purchased CAZ south of the original boundary). Monitoring well MW12 which is downgradient of MW8 does not exceed the RUL or exhibit an increasing trend for any of the leachate indicator parameters. MW15—South&East Off-Site Previously it has been noted that the concentrations of leachate indicator parameters chloride, alkalinity and DOC had shown an increasing trend in MW15 since the well's installation in 2010 (an increasing trend was also noted in the parameter ammonia). A review of wells considered upgradient of MW15 (in particular MW3, MVV7 and MW11) does not indicate a clear trend (either increasing or decreasing) with respect to these parameters over a prolonged period of time. The chloride concentration in MW15 in April 2014 represented a maximum concentration, however the concentration measured in October 2014 was lower than the spring result and below the RUL. A similar trend has been noted in 2012 and 2013, with the concentration of chloride being higher during the spring event than the fall event at MW15. Other than chloride in MW15 in the spring of 2014, the leachate parameters above the RUL in the wetland monitor (MW15) are alkalinity and DOC. However, these same parameters can occur naturally in wetlands due to decaying organic matter. Chloride is considered one of the most conservative tracers for landfill leachate indicator parameters. As discussed above, three temporary piezometers were installed in the wetland to the east of site, sampled in September and November 2012, and then subsequently decommissioned. The results at these wells indicate that MW16 located approximately 30 m east of MW15, had concentrations of leachate indicator parameters at similar levels or lower than found in M\,VI5 in fall 2012. Results for leachate indicator parameters in MW17 and MW18 met the criteria. Figures 11 and 12 present the spring and fall 2014 data (respectively) on a tri-linear, or piper plot. These diagrams identify groundwater monitoring wells with chemical similarities by plotting the relative contribution of major cations and anions on a charge equivalent basis, to the total ion content of the water. Therefore this figure identifies those wells that have similar chemistry to the leachate well MW2. LqPage 16 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 September and November 2012 data for MW16 thru MW18 were also included on the tri-linear plot for comparison purposes. In both the spring and fall diagrams, the monitoring wells that are in closest proximity to the leachate well include MW3, MW8, and MW12. In the fall of 2014, MVU15 did not exhibit chloride concentrations above the RUL, however was in close proximity to the leachate well in the diagram. Fall 2012 chemistry from MW16 was also in close proximity to the leachate well in both the spring and fall diagrams. It is noted that November 2012 chemistry results from MW17 and MW18 were removed from the leachate wells and are in closer proximity to the background well on this plot. Other Leachate Indicator Parameters and Ammonia, Organic N. TDS, Manganese, Sulphate,.and Boron Trends The following general trends with respect to the leachate indictor parameters and additional parameters TDS, manganese, sulphate and boron were noted: • Leachate indicator parameters have exhibited concentrations above the RUL in 2014 in monitors MW3 through MW8, MWII, and MW15; however concentrations did not exceed historic maximums for any of these parameters, except for chloride at 189 mg/L in the fall of 2014 at MW8 and at 258 mg/L in the spring of 2014 at MW15. • Certain leachate indicator parameters have exhibited a decreasing trend in 2014 in monitors MW2, MW4, MW9, and MW12; • In 2014,.ammonia was present above background in all wells with the exception of MWI and MW12. Organic N exceeded the RUL in 2014 in MWI, MW3 (fall only), MW4 (fall only), MW7 (fall only), MW8 (fall only), MW9 (fall only), MW11 (fall only), MW12 (spring only), MW14 (fall only), and MW15 (fall only); • No sulphate concentrations exceeded the RUL in 2014; • Concentrations of TDS were above the RUL for monitoring locations MWI, MW2, MW3, MW4, MW5, MW6, MW7, MW8, MWI 1, and M\V, 15; • Boron concentrations were above the RUL for monitoring locations MW2 (spring only) MW7 (spring and fall), and MWI I (fall only); and • Manganese concentrations exceeded the RUL in MW2, MW3, MW4, MW5, MW6, MW7, MW8 (fall only), MW9 (fall only), MW10 (fall only), MWII, background well MW14, and MW15 (fall only). LqPage 17 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 MW2D—Dee (Clayl Monitoring well MW21D, located within the landfill material was completed within the clay to see the effects of the landfill activities on the clay layer. No RULs were exceeded for leachate indicator parameters in 2014. It should be noted however that due to the thickness of the clay unit beneath the landfill (55 to 70 m based on MOE well records) and the tested hydraulic conductivity (see Section 2.1.2), the leachate impact, if identified at this location, would be restricted to the upper clay and it is unlikely that leachate impact would extend to deeper aquifers. VOCs The results of the VOC analyses had concentrations of all parameters measured below the ODWS in spring and fall 2014. A few parameters were detected above the laboratory detection limit but below the ODWS and followed historical trends. These parameters will continue to be monitored to assess their impacts, if any, on the site. 4. ASSESSMENT, INTERPRECATION AND DISCUSSION Based on the discussion presented in Section 3.0, the following provides further assessment and interpretation focused on the landfill's eastern boundary. Much of this discussion repeats that of the 2013 report (WESA, 2014). In particular, this assessment focusses on the area in the vicinity of the wetland to the south and east of the site with a review of MW15 results, the upgradient well MW11 results, as well as the 2012 results obtained from the down gradient temporary piezometers MW16, MWI T and MW18 and the 2013 surface water results. Figure 13 presents both the boundary of the MOECC required CAZ and that of the recommended additional CAZ from the 2013 Annual Site Monitoring and Operations Report (WESA, 2014). 4.1 ASSESSMENT OF POTENTIAL LEACHATE IMPACTS ON WETLAND As discussed previously, MW15 was installed as a drive-point piezometer into the adjacent wetland to assess the potential impacts of the leachate on the wetland. Up-gradient groundwater monitoring well MWII has notable leachate impacts (exceedances of the RUI_ for chloride, alkalinity, DOC, and sodium). A substantial topographic relief (decrease by — 5m) is noted between ground surface at MW11 and MW15. Water levels in MW15, and therefore within the wetland, are within range of those seen in the groundwater monitoring wells on-site and therefore are representative of groundwater discharging conditions within the wetland at the time monitoring was completed. LlPage 18 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 To assess any impacts, the water quality sample collected from MW15 in spring and fall 2014 was compared to background groundwater and surface water quality and leachate characteristics for the site. In 2014, MW15 had elevated concentrations of chloride (spring only), alkalinity and DOC. As discussed in Section 3.0, the presence of chloride above the RUL within the samples collected from MW15 in 2014 could indicate that leachate is reaching the wetland. Background groundwater concentrations of chloride (3.8 and 3.9 mg/L at MW14 in 2014) were reported but no notable other possible sources of chloride (no road salt, septic systems etc.) have been identified. The concentration of chloride in MW11 was reported at 138 mg/L in spring 2014 and 219 mg/L in fall 2014. Concentrations of 258 mg/L and 107 mg/L (below the RUL) of chloride were reported in MW15 in spring and fall 2014, respectively. Since chloride is conservative and is therefore not remediated or attenuated along the groundwater flow path, any reduction in the concentration at M\V15 can be attributed to dilution within the wetland, and may also be attributed to an overall decrease in chloride concentrations in the upgradient direction (MW11) dating back to the spring 2012 monitoring event. The dilution however, may not be sufficient to reach RUL conditions (as noted during the spring events at MW15). Of the three temporary piezometers installed in the wetland in September 2012, none exceeded the RUL for chloride. Concentrations at MW16 exceeded background levels at 125 mg/L and 121 mg/L in the September and November 2012 monitoring events. The chloride results from MW17 and MW18 were an order of magnitude lower ranging from 14.9 mg/L to 19.3 mg/L (also exceeding the background levels). Within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. The water chemistry in the wetland (MW15) is indicative of an anaerobic reducing system with enhanced de-nitrification potential/conditions and therefore acts to provide natural treatment of leachate. 4.2 CONTAMINANT ATTENUATION ZONE The results of the subsurface investigation and leachate delineation studies allowed for the delineation of leachate impacts down-gradient of the landfill. The studies concluded that towards the east the impacts are limited to just beyond the property boundary but are not presently .causing detrimental environmental impacts due to the wetland. LlPage 19 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-64718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 To fulfill the requirements of the Reasonable Use Guideline (RUQ (B-7) and the CAZ, the Municipality has two recommended options; 1- purchase surrounding property, or, 2- purchase the water rights and obtain land access agreements for the surrounding properties. The required extent of the CAZ shown on Figure 13 satisfies the current MOECC requirements as per the amended ECA. However recent correspondence with the MOECC and the 2013 assessment of groundwater and surface water has suggested further CAZ may be needed to the southeast. The extent of the CAZ towards the southeast was originally determined based on the buffer requirements outlined in O. Reg. 232/98 Section 7. Based on the conditions in Section 7 (3) a 30 m buffer is acceptable as long as the conditions can be satisfied. Although the distance from the landfill foot print to the current property boundary is greater than 30 m distance, additional CAZ area was proposed to fully satisfy the conditions on the subsection. A sample of background surface water quality was collected in the spring and fall of 2013 to confirm if water quality to the southeast of the site in MW15 and the now decommissioned temporary monitoring MW16 were wetland-derived or indicative of leachate impact. Results confirmed that DOC and organic N concentrations at MW15 and MW16 may be attributed to natural biological processes occurring in the wetland. Results indicated that concentrations of ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. Based on this information, it is recommended that the CAZ be extend further downgradient of the historical MW16 location, beyond the proposed CAZ presented in the 2012 Annual Monitoring Report (WESA, 2013a). The MOE required that the purchase of property to the east as CAZ be completed by 31 December 2013. Throughout 2013 and 2014, the Municipality of West Elgin has been actively engaged in discussions with the property owner to the east regarding purchase of the CAZ in fee simple. 4.3 SUMMARY Based on the concentration trends of the leachate indicator parameters (as seen in the concentration versus time graphs provided in Appendix F) trends can be noted and conclusions made with respect to the leachate characterization for the site. LIPage 20 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Historic groundwater flow has indicated that at times a mound is present within the landfill area that results in a component of groundwater flow to the south, southwest. In 2014 a groundwater mound was present at MW10 indicating a component of flow is directed from this southern corner north. However, overall groundwater flow is to the east and southeast to the topographic low where a wetland is located. The data for background monitoring well MW14 indicates that indicator parameter concentrations are relatively stable and low in comparison to the other monitors. Concentration levels in MW9 (down-gradient to the south) and MW10 (down-gradient to the west) have similar trends to that seen in the background well with concentrations of chloride well below the RUL and no leachate impacts noted. The wells located down-gradient and to the east (MW7 (on-site), MW8 (on-site), MW11, and MW12 (on-site) again all show similar concentration trends over time to each other. In 2014 it was noted that the concentration of chloride in MW8 is exhibiting an increasing trend. MW15 located down-gradient to the east and off-site, shows an increasing trend in chloride concentrations however concentrations have exceeded the RUL only during the spring events in the last 3 years of monitoring. Trends cannot be noted in MW16 through MW18 (to the east and off-site) as they were only sampled twice and have since been decommissioned. Concentration trends in the remaining wells, MW3 and MW6 do not follow the groups of trends at other locations but show leachate impacts. Exceedances of RULs for leachate indicator parameters were noted in the compliance well MW7 and therefore the site is currently not in compliance with the Reasonable Use Guideline at the east property boundary. In addition, off-site impacts were noted with exceedances of RULs for leachate indicator parameters reported in off-site down-gradient wells (MWI1 and MWi5). The analytical results indicate that ammonia, alkalinity, chloride and sodium at MW15 and MW16 may be elevated, in whole or in part, due to the migration of landfill-derived leachate through the shallow groundwater system. Within the wetland, high levels of DOC and organic N can be attributed to rotting plant matter and may not be a direct result of leachate. High ammonia concentrations are indicative of anaerobic activity within the wetland that is further supported by low sulphate, low nitrate and high iron concentrations. The amended ECA requires that CAZ purchased to the east of the site by 31 December 2013 (as shown on Figure 13). The MOECC granted verbal approval to extend this deadline, so as to accommodate the newly proposed CAZ boundary with respect to the ongoing negotiations with the adjacent landowner. LqPage 21 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-64718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 5. ANNUAL OPERATIONS REPORT 5.1 HISTORICAL SITE OPERATIONS The West Elgin Landfill site has been in operation since 1971. An ECA (A051101) was first issued in 1971 and reissued in 1972, 1973, 1974, and 1976. On July 16th, 1980 the MOE reissued an ECA to the Village of Rodney. The MOE issued an amendment to the ECA on December 21nd, 2005 and amended it on April 11, 2012 (Appendix B). 5.2 EXISTING CONDITIONS The West Elgin Landfill site is owned by the Municipality of West Elgin, and operated and maintained under contract from the Municipality by a company operated by Mr. Sam Kirschner. The site is located on Lot B, Concession 7 former Township of Aldborough, West Elgin Municipality, County of Elgin (Figure 1). The landfill services the entire Municipality of West Elgin. The population served is approximately 5,500 which is estimated to increase to approximately 6,000 during the summer months. Adjacent land uses to the site include a low lying wood lot, wetlands and agricultural fields to the northwest, an aggregate (sand and gravel pit) to the northeast, a wood lot and low lying wetlands to the southeast, and land consisting of grasses, shrubs and trees to the southwest. General topography, surface water drainage, and the hydrogeological assessment of the site are included in Section 2 of this report. There is one access road entering the site from the northwest at Downie Line. The gate across the access road is locked whenever the landfill is closed or the attendant is not present. The site is bounded at each property boundary by natural forest and marshlands that deters illegal access to the site. A temporary access road is maintained to access the active landfill area. This road will be modified accordingly as waste disposal proceeds. There is one attendant trailer on-site that is raised above the ground. There are no utilities (electricity, gas, water, sanitary sewers, or phone) to the site. The site operator has a cell phone in case of emergencies. LqPage 22 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Existing signs include.an entrance sign and signs denoting bins for recyclable material. As per Condition 16 of the ECA, the entrance sign states the owner's name and hours of operation, the operator's name, the ECA No., the type of waste accepted, and a contact telephone number to call with complaints or in the event of an emergency. Landfill operating hours are from Sam to 5pm on Wednesday and Friday, and 9am to 4 pm on Saturday. From December to March the operating hours change to loam to 5pm on Wednesday and Friday, and 9am to 4 pm on Saturday. Waste disposal records are kept at the local municipal offices. The Municipality of West Elgin maintains a record of daily site operations, a record of complaints, a record of site inspections, and a record of unacceptable waste as per Conditions 25 through 28 of the ECA. During the environmental monitoring events, WESA completes a landfill inspection and maintenance record to determine if any adjustments are required for the operation of the site. The completed inspection records for spring and fall 2014 are included in Appendix G. The inspections noted the following: • The main gate is broken and should be fixed or replaced • MW7 requires a new lock 5.3 WASTE DisPOSAL The West Elgin landfill site is currently licensed for the disposal of domestic and commercial waste. Surveys conducted in 2007 and 2008 identified the source of the waste and recyclable materials, and the number of bags disposed each day. In May 2007, WESA conducted a one-day waste audit to provide an approximate average weight per bag of waste, as well as per car, truck, and van load accepted at the site. In addition, the number of bags of waste collected from residential versus commercial sources was counted during the survey. Based on the May 2007 waste survey, the assumed average weight per bag was 5 kg and the assumed number of bags per car, truck, and van was 3.4, 3.2, and 3.4, respectively. The results of the 2008 waste survey were similar to those from the 2007 waste survey. The measured weight for pick-up runs from the residential areas was also used to calculate the total amount of waste coming into the landfill. LqPage 23 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 A waste audit was conducted in 2012 as part of the Municipality's 2011 Waste Recycling Plan (WESA, 2011b). The work plan was developed based on recommendations provided in the 2011 Waste Recycling Plan and the purpose of the waste audit was to confirm the current recyclable diversion rate for the Landfill and identify the amount of recyclable material not currently being diverted. - The 2012 waste audit confirmed the type of waste accepted and the average weight per bag of 5 kg (5.7 kg per bag during the summer event and 4.8 kg per bag during the winter event) (WESA, 2013b). As part of the daily records, the Municipality tracks the number of cars, trucks, and vans entering the facility to drop off waste. In addition, they also track the pick-ups from local residential communities and trailer parks. Based on the average weight per bag, per car, per truck and per van, as well as the total brought in for commercial and residential pick-ups, the total waste brought for deposit in the West Elgin Landfill in 2014 was approximately 390 tonnes. Domestic waste represents greater than an estimated 99% of the waste entering the landfill. The domestic waste was delivered by commercial hauler or individual drop-off and is typically comprised of the following: • Mixed household garbage * Plastic • Glass + Aluminum and tin cans • Scrap metal • Roof shingles • Newspapers Large items such as discarded appliances, furniture, and mattresses, are collected by the haulers or delivered to the waste disposal site for recycling, re-use or deposition at the landfill. Clean wood and brush are collected in a pile to the west of the approved waste limits and burned. Commercial waste represents less than an estimated 1% of the waste generated in the municipality. Commercial waste is delivered by commercial hauler and includes: • Paper and cardboard • Restaurant Kitchen waste • Scrap metal • Plastics LqPage 24 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Based on the information supplied to WESA by the Municipality, the West Elgin Landfill diverted approximately 147.79 tonnes of recycled material in 2014 by removing from the landfill. Approximately 12%of the total material the landfill received in 2014 was considered recyclable. The following is a breakdown of the recycled material removed from the site. The first number represents the 2014 data specifically and the second represents the average annual basis (average calculated from estimated quantities of recyclables in 2004 through 2014): • Scrap metal, 40.86 tonnes, 71.1 tonnes • Glass, 6.68 tonnes, 18.1 tonnes • Paper, 13.36 tonnes, 24.6 tonnes + Plastic, 86.89 tonnes, 45.7 tonnes • Aluminum and steel cans, 0.0 tonnes, 14.2 tonnes • Cardboard, 0.0 tonnes, 35.9 tonnes 5.4 FINAL CONTOURS AND SITE CAPACITY The final contours plan is shown in Figure 14. The final contours are based on the local topography of the site and the estimated footprint area of 1.42 hectares. All side slopes will be constructed to a maximum 25% grade. The crown of the landfill will be constructed to a minimum 5%grade to promote surface water runoff. In 1984, MOECC staff estimated the site capacity to be 100,600 m3 (MOE 2003). Prior to this time, the site did not have an approved capacity. Based on the final contours plan included in this report as up-dated based on the 2010 topographic survey data, the total site capacity is 106,110 m3. Using this site capacity and based on the May 2010 contours at the site, the estimated quantity of in-place waste in December 2014 was 83,655 m3. Based on an estimated annual waste input rate of 390 tonnes, a compaction density of 0.5 tonne/m3 and a waste to cover ratio of 4:1, the annual air space utilization rate for the site is calculated to be 975.3 m3/annum. Using the estimated quantity of in-place waste, calculated utilization rates, and a projected annual population (i.e., waste) growth rate of 0.5% over the next 25 years, the estimated life of the landfill is 22 years from December 2014 (that is, until December 2035). The estimated remaining site capacity as of December 2014 is 22,444 m3. LqPage 25 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 Note that any estimate of remaining site life is highly sensitive to variations in waste characteristics, waste generation rates, cover material utilization, waste compaction and recycling efforts. The above projection of site life should therefore be interpreted as a rough estimate only, and should be reviewed annually against actual changes in the landfill volumes. 5.5 2014 SITE OPERATIONS The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) provides a detailed phased development plan for landfill operations over the site life. In 2010, clay was placed on the edge of the laneway as final cover, however no other final cover has been placed on the landfill foot print. Interim cover is placed over the active face on a weekly basis. All locations that are not part of the active face should be covered with 300 mm of intermediate cover material as discussed in the WESA 2006 report. The Municipality has placed cement blocks to visually delineate the 30 m buffer area so that the site operator can place waste to the edge of the design area without extending into the buffer area. As per Condition 18 of the Amended ECA, cover or suitable alternative must be placed over the entire active face at the end of every operating week. in 2014, daily soil cover was placed on the active face at the end of each operating day. The Hydrogeological Investigation and Design and Operations Report prepared by WESA (WESA, 2006) outlines the requirement for active face operations at the landfill. The active face should be kept to a maximum width of 10 m wide. The height of the active face should be the shorter of 1.5 m or the distance to the final waste contour. Site inspections in 2014 indicate that the active face is within the 10 m width requirement and the height is less than the 1.5 m recommendation. Site inspection forms are provided in Appendix G. The natural surface water drainage at the site is controlled by the low topographic relief. There are no on-site drains and little evidence of surface water ponding or channels identified during WESA's site visits. A small area of standing water was observed on-site north of the active fill area. Standing water has not been previously observed at this location, and may have been present due to the high rainfall totals observed in the spring 2014 months. In 2012 the Municipality of West Elgin purchased the 50 m CAZ located south of the landfill. A portion of this land comprises a PSW which extends further south beyond the landfill property. The landfill is situated on a local topographic high and therefore surface water run-off has not been a problem. LqPage 26 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 According to the site operator, the site did not have concerns associated with litter, noise, dust, odour, or vectors in 2014. The site currently maintains a record of complaints received about the site or any environmental emergency situations that occur at the site at the local municipal offices. There were no complaints in the log for 2014. 5.6 CHANGES TO OPERATIONAL PROCEDURES AND INFRASTRUCTURE There were no changes to operational procedures or infrastructure. 6. RECOMMENDATIONS The recommendations derived from 2014 annual site monitoring and operations for the West Elgin Landfill site are outlined below. The recommendations for the Annual Site Monitoring and Reporting and Site Operations are consistent with those from the previous annual reports. 6.1 ANNUAL SITE MONITORING AND REPORTING 1. Background water quality analyses should continue to be conducted at MW14 for the purpose of updating the RULs for the site. 2. The site groundwater monitoring network should be sampled in the spring and fail 2015 for a full set of parameters, as listed in Tables 3 and 4 of this report, to establish site conditions. Subsequent monitoring should take place twice per year (spring and fall) for each of the following years. 3. The amended ECA required the purchase of the recommended CAZ to the east of the site in fee simple by December 31, 2013. The MOECC indicated that an ECA amendment must be submitted to the MOECC Approvals Branch upon purchase of the CAZ. Discussions to purchase the land are ongoing with the property owner to the east. 4. Organic N has been removed as an indicator parameter for impacts relating to landfill leachate, however, it r should continue to be monitored at the site monitoring well network in 2015. LqPage 27 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 5. An ECA amendment application should be prepared and submitted to MOECC to reflect the purchase of the CAL The ECA amendment application should also include the updated CAZ presented in this report, as well as the removal of organic N as a leachate indicator parameter. 6. By no later than April 301h, 2015, and by April 30th of every year thereafter a site operation and environmental monitoring report will be prepared and submitted to the Ministry of the Environment. This recommendation is outlined in the provisional Certificate of Approval for this site. 6.2 ANNUAL OPERATIONs REPORT It is strongly encouraged that the design and operations recommendations made by WESA as part of the Hydrogeological Investigation and Design and Operations Report (WESA, 2006) be implemented to minimize any leachate impacts. Recommendations are as follows: 1. The landfill site should continue to maintain a record of daily site operations, monthly site inspections conducted by a trained person, all occurrences of receipt of unacceptable waste, and complaints received about the site or any environmental emergency situations that occur at the local municipal offices. In order for the landfill site to be in compliance with the Amended ECA, these records containing the information specified in Conditions 25 through 28 must be maintained. 2. It is recommended that the site operator and the Municipality meet on a monthly basis to provide records on waste accepted, quantities recycled, and to review the completed landfill inspections and the inspection results. 3. The site operator should continue to use the delineated landfill footprint to ensure operations adhere to the detailed phased development plan and active face operations as provided in the Hydrogeological Investigation and Design and Operations Report (WESA, 2006). 4. Bins used to collect recyclables must be kept in good condition without leaks as per Condition 24 of the ECA. 5. A layout of recycling collection bins and burn pile sorting area has been developed and is shown in Figure 14. LlPage 28 WESA 2014 Annual Site Monitoring and Operations Report DRAFT West Elgin Landfill Site W-134718-00-16 The Corporation of the Municipality of West Elgin March 18,2015 6. As per Condition 18 of the Amended ECA, daily cover must be placed over the entire active face with a minimum thickness of 150 mm of soil cover at the end of every operating day. As stated, a tarp can be used as an alternative and the Municipality should continue its efforts in utilizing this tarp. Final cover should be placed over the areas where the waste footprint is within the 30 m buffer area. Respectfully submitted, WESA, a division of BIuMetric Environmental Inc. --DRAFTT- S'rana Scholes, B.A.Sc., P.Eng. Ian Macdonald, M.Sc., P.Geo. Project Engineer Senior Hydrogeologist LqPage 29 WESA W�ESA c - � a Metric,"company March 13, 2015 Project No. W-84718-19-00 Mrs. Norma Bryant The Corporation of the Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, ON NOL 2CO Re: West Elgin Landfill 2015 Site Monitoring and Operations Proposal Dear Mrs. Bryant: WESA, a division of BluMetric Environmental Inc. is pleased to provide a work plan and cost estimate to complete the 2015 site monitoring program at the West Elgin Landfill Site. The work plan was developed based on recommendations provided in the 2006 Annual Site Monitoring and Operations Report for the West Elgin Landfill Site prepared by WESA (now BluMetric) in April 2007 and requirements set out by the Ministry of the Environment and Climate Change (MOECC) in Environmental Compliance Approval (ECA) Number A051101 for the site originally dated December 2111, 2005, and amended April 11, 2012. In the event that comments on the 2014 annual report require further change to the work plan, BluMetric will provide costing for additional work. The work plan is further described below. WORK PLAN Task t - Spring 2015 Environmental Monitoring Program Task 2 - Interim Assessment of Monitoring Results Task 3 - Fall 2015 Environmental Monitoring Program Task 4- interim Assessment of Monitoring Results Task 5 - Annual Analysis and Reporting Task 6 - Meeting Attendance LJ Tel,519-742-6685 I WESA,a division of BluMetric Environmental Inc. Fax.519-742.9820 171 Victoria Street North,Kitchener,Ontario,Canada N2H 5C5 www.wesa.ca PROPOSAL W-64718-19-00 March 13,2015 Task 1 and 3 -Spring and Fall 2014 Environmental Monitoring Program The on-site groundwater monitoring network is composed of fourteen (14) monitoring wells and one (1) stand point well in the adjacent wetland. Groundwater sampling in the Spring and Fall 2015 will take place in accordance with the bi-annual sampling schedule for the site as outlined in the table below. (It should be noted that there is no MW13 on-site). well Sampling Frequency Analytical Parameters All monitoring wells (MWI, MW2, MW2D, Bi-annually General Chemistry and MW3, MW4, MW5, MW6, MW7, MW8, (Spring and Fall) Metals, and VOC MW9, MW10, MW11, MW12, MW14, MW15) +QA/QC Combustible Gas (I duplicate for general chemistry and metals parameters and trip blank for VOC) Groundwater elevations will be calculated at each location to confirm the direction of groundwater flow. A minimum of three well volumes will be purged or the well will be purged three times dry prior to sampling. Water samples will be collected from each location and submitted for analyses to AL5 Laboratory Group of Waterloo, Ontario. Samples will be analyzed for general chemistry parameters (Alkalinity, Ammonia, Colour, Conductivity, DOC, pH, TDS, Turbidity, Nitrate, Nitrite, Total Kjeldahl Nitrogen (TKN) Phosphorus, Sulfate, Chloride, Fluoride, Anion/ Cation Sum, Hardness, Ion Balance, Langelier Index and Saturation pH), a general metals scan (Al, Sb, As, Ba, Be, Bi, B, Cd, Ca, Cr, Co, Cu, Fe, Pb, Mg, Mn, Mo, Ni, P, K, Se, Si, Ag, Na, Sr, TI, Sn, Ti, W, U, V, Zn, Zr), and volatile organic compounds (VOCs). One field duplicate sample (analyzed for general chemistry parameters and metals) and a trip blank sample (analyzed for VOC) will be collected for Quality Assurance and Quality Control (QA/QC) purposes. Methane concentrations will also be measured in the Spring and Fall of 2015 at the groundwater monitoring locations. The measurements will be taken, concurrently with the groundwater elevation measurements using a portable Eagle® combustible gas monitor calibrated for methane with a multi-gas methane sensor. IEA Page 2 o E McWc—compony PROPOSAL W-B4718-19-00 March 13,2015 Tasks 2 and 4- Interim Assessment of Monitoring Results Following the Spring and Fall sampling events, the groundwater data will be added to the site chemistry database and reviewed. A letter summarizing the results of the groundwater monitoring and highlighting any anomalies will be prepared. The need for additional monitoring events and potential changes to analytical parameters and monitoring frequencies will. be re- evaluated at that time. For example, in the event that additional contaminating attenuation zone (CAZ) is purchased to the east of the site, an assessment of the data will be done with respect to the preliminary Trigger Mechanism and Contingency Plan submitted to the MOECC on February 20, 2013. As discussed in the 2014 Site Operations and Monitoring Report, a finalized version of this plan is recommended. The cost to prepare this is not included in this budget. Task 5 - Annual Analysis and Reporting In accordance with the ECA, a report on the development and operation of the site, including the monitoring program, will be submitted to the MOECC by April 30, 2016 based on the information collected in 2015. This report will present the findings of the two preceding monitoring events (Spring and Fall 2015) and will make recommendations for any additional work or actions that may be required during subsequent monitoring periods. Based on the assessment of the results from the previous monitoring period as well as historical data, recommendations will be made for on-going site monitoring with respect to the number of locations, frequency of monitoring and the necessary geochemical parameters for analyses. Any recommended modifications to subsequent monitoring programs will be presented to the Municipality of West Elgin and the MOECC for their approval prior to modifying future programs. In order to comply with the MOECC's 2010 Technical Guidance Document entitled "Monitoring and Reporting for Waste Disposal Sites, Groundwater and Surface Water" we will include the checklist completed and signed by a Competent Environmental Practitioner (CEP). The checklist was updated in 2014 and the latest revision at the time of writing the report will be utilized. -WESA'- Page 3 a ownc,company PROPOSAL W-134718-19-00 March 13,2015 Task 6- Meeting Attendance BluMetric personnel look forward to continuing to wont closely with the Municipality of West Elgin and its Municipal Council. Presentation of annual reports, project updates and the resolution of issues over the course of the project will be addressed through meetings with BluMetric and the Municipality of West Elgin. One meeting a year has been assumed for budget purposes. PROJECT SCHEDULE AND COST BluMetric personnel are available to begin work immediately upon proposal review and acceptance by The Municipality of West Elgin. Our estimate of costs for carrying this proposed work plan is provided below in Table 1. Table 1 Project Costs Disbursements Task Description Professional Expenses Laboratory Totals Fees Expenses 1 & 3 Environmental Monitoring $5,125 $2,075 $9,700 $16,900 2 &4 Interim Assessment of $4,550 $100 -- $4,650 Monitoring Results 5 Annual Analysis and $4,650 $100 -- $4,750 Reporting 6 Meeting Attendance & $5,175 $200 -- $5,375 Project Management Totals $19,500 $2,475 $9,700 $31,675 The estimated total upset budget for this project is $31,675 (not including HST). BluMetric will not exceed this budget without prior approval from The Municipality of West Elgin. This budget includes all professional fees and disbursements, but does not include the-WESA- Page 4 a.:�. rlt4etrfc`t�7mpony PROPOSAL W-64718-19-00 March 13,2015 CONFIDENTIALITY All information, data, material, etc. gathered as a part of this study shall be treated as confidential and shall only be discussed with The Municipality of West Elgin unless otherwise directed. No contacts will be made to any third party without your full knowledge and approval. The contents of this proposal are considered confidential information, and as such is to be kept strictly confidential and shall not be disclosed in any form whatsoever to any other person, entity or corporation, without the prior express written permission of BluMetric. CLOSING If the terms of this proposed work plan are agreeable to you, please sign one copy of the proposal in the knowledge that this constitutes a legal contract between BluMetric and The Municipality of West Elgin. We are prepared to start work upon receipt of the signed proposal from The Municipality of West Elgin. Thank you for the opportunity to prepare this work plan and cost estimate for the 2015 site monitoring program. If you have any questions, or require any additional information, please do not hesitate to contact the undersigned at (519) 742-6685 x21 B. Sincerely, WESA, a division of BluMetric Environmental Inc. Trana Scholes, B.A.Sc., P.Eng. ri AdMona , M.Sc., P. Geo. Project Manager/ Engineer Senior Heologist Encl. E Page 5 a orvteftic company C r �, iY O'F P a N fS6'� The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: April 9, 2015 SUBJECT: Update on Recycling Initiative RECOMMENDATION: For information only. INTRODUCTION; A new recycling program and collection commenced the first week of April DISCUSSION: .. The new recycling and garbage collection program started on Wednesday April 1st for Rodney and Thursday April 2nd (as Friday April 3rd is a holiday) for West Lorne. Residents in the former Village of Rodney were delivered two blue boxes and residents in the former Village or West Lorne were delivered one blue box, The West Lorne Kiwanis delivered the blue boxes for a grant of$2,000. It is the responsibility of the owners of the multi-residential buildings to provide a collection area /container for their tenants. Individual blue boxes were not delivered. Commercial property owners in Rodney were advised to contact BFI to arrange for garbage and recycling collections. Additional blue boxes will be sold for $10.00 each, upon request. Staff are working on a plan for the landfill site where rural residents will be able to take their recyclables. Bins will be provided to facilitate the 2 stream program. Grants are also being investigated. Respectfully Submitted, Reviewed by: Norma I. Bryant, Ho: A,AMCT cott Gawley, CP , CGA Clerk Administrator/Treasurer Attachments None V `rpUHp e) CL a y w nT a � # m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: April 9, 2015 SUBJECT: Policy Updates RECOMMENDATION: THAT a by-law to adopt • "Accommodations in the `Workplace" Policy, and • "Modified Work Plan" Policy be brought forward. INTRODUCTION: This report will present two policies to continue to meet the requirements of Integrated Accessibility Standards Regulation in the timeline established. BACKGROUND: The Integrated Accessibility Standards Regulation requires Council to adopt policies: • development of individual accommodation plans for employees with disabilities (Section 28); • to develop a return to work process for its employees who have absent from work due to a disability and require disability-related accommodations in order to return to work (Section 29). DISCUSSION: 1. Accommodations in the Workplace - HR-8.4 The proposed policy outlines the responsibilities of the employee, supervisors and fellow employees. It is the responsibility of the candidate when applying for a job to request an accommodation (section 2.05 of policy). Workplace accommodations are set out in section 2.06 of the policy. 2. Modified Work Plan — HR-8.5 This policy establishes a system that assists all employees to return to work after injury or illness and includes disability-related accommodations. Medical documentation will support the need for a modified work plan. The municipality has allowed modified work plans for employees in the past. This policy will formalize the process to be followed. Respectfully Submitted, Reviewed by: Norma 1. Bryant, Hon a,AMCT Scott Gawley, PA, CGA Cleric Administrator/Treasurer Attachments Attachment#1 —Accommodations in the Workplace — HR-8.4 Attachment #2 — Modified Work Plan — HR-8.5 AM ATTACHMENT #1 MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8A Section: Accessibility Effective Date: Subject: Accommodations in the Workplace Revision Date: Page: 1 of 2 1 PURPOSE: 1.01 To establish a policy to provide workplace accommodation for employees who have a disability. 2 POLICY: 2.01 The Municipality of West Elgin is committed to assessing and addressing the legitimate accommodation needs of employees. 2.02 Employee Responsibilities (a) Employees are responsible for notifying their Superintendent or the Administrator/Treasurer of any condition of disability that conflicts with their ability to either provide regular attendance at work, perform their regular duties or comply with other terms and conditions of employment. (b) Employees shall provide such information that the Municipality identifies as relevant to assessing or pursuing accommodation-initiatives in a timely manner. (c) Employees are expected to cooperative with the implementation of accommodation measures. 2.03 Su erintendent 1 Administrator-Treasurer su ervisors Res onsibilities (a) Upon an accommodation issue being raised or communicated by an employee, Supervisors will: i) Assess and verify the existence of an accommodation need; ii) Assess and identify appropriate accommodation options. (b) Supervisors will monitor the progress of employees who are being accommodated in order to respond to changing needs and/or identity when the need for accommodation ends. 2.04 Workplace Responsibilities (a) Successful accommodation requires the support and commitment of all employees. All employees are expected to respect and provide their assistance and support where required to facilitate accommodation initiatives. 2.05 Recruitment Accommodations (a) Accommodations will be provided to candidate during the recruitment process, including assessment and orientation. (b) Qualifications should focus on education, experience, skills and abilities that reflect the bona fide occupational requirement of the job. (c) Make all potential applicants aware that the Municipality will take step to accommodate disability related needs in the interview or testing process. Applicants must identify their needs up front and provide timely information about how their situation or condition may affect their abilities to perform in an interview or test in order to receive employment accommodation. (d) Communicate the offer of accommodation at the beginning of selection process. Explain to the candidates the assessment methods and formats you will use so that the candidate can identify whether they need an accommodation and the type of accommodation. (e) When an applicant makes a request for accommodation, ask the individual to identify what he or she will need in order to be able to allow him or her to compete on an equal basis with other candidates. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.4 Section: Accessibility Effective Date: Subject: Accommodations in the Workplace Revision Date: Pa e: 2 of 2 (f) Any accommodation you make should not change the nature of the qualification you are assessing or the level at which you assess it. Design accommodation to allow for equitable assessment of candidates with accommodation needs without placing place them at an advantage or disadvantage when comparing them to other candidates. (g) When making an offer of employment, let the individual know of the Municipality's commitment to providing accommodations in the workplace. 2.06 Workplace Accommodations (a) Accommodations will be provided to employees with disabilities during the duration of their employment with the Municipality of West Elgin. (b) Encourage employees to submit their request in writing. However, all forms of requests for accommodations must be addressed. (c) Ensure the employee requesting the accommodation is involved in the development of an accommodation plan. (d) Once an accommodation is requested the Administrator/Treasurer will request medical information from a physician advising of the need for the accommodation and direction on appropriate modifications and inform the employee of the steps taken to protect their privacy. (e) The Ad min istrator/Treasurer will consult with the individual and their supervisor and determine a suitable option. (f) Once an accommodation options has been determined, inform the employee and implement the accommodation as soon as possible (g) The accommodation plan is documented and includes: i) Any information regarding accessible formats or communication supports; ii) Individualized workplace and emergency response information, if necessary; and iii) Any other accommodation that is provide. (h) Determine, with the employee on how often the accommodation plan will be reviewed. (i) If the accommodation is denied, the Ad min istrator/Treasurer will inform that employee of the reason for denial. 3 ADMINISTRATION: 3.01 The Administrator/Treasurer shall ensure this policy is followed. 4 ATTACHMENTS: 4.01 None Council authorization: ATTACHMENT #2 V"A7 MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.5 Section: Accessibility Effective Date: Subject: Modified Work Plan Revision Date: Page: 1 of 2 1 PURPOSE: 1.01 The purpose of this program is to provide a system that assists employees who have experienced an occupational or non-occupational injury, illness or diminished capacity, to return to gainful employment at the pre-injury job or at a comparable job, as quickly and easily as possible. The program will assist the worker to return to a job maximizing her/her full recovery. 2 POLICY: 2.01 The Supervisor(Superintendent or Administrator/Treasurer)will Ilaise with the employee, the employee's medical practitioner, the Workplace Safety and Insurance Board, or other suitable persons, to enter the employee back into the workplace, at a lesser capacity, if necessary. 2.02 Prior to the commencement of a temporary return to work schedule, medically documented capabilities will be obtained. 2.05 In the case of non-occupational injury or illness: (a) The employee is required to his/her treating practitioner complete any forms required and submit the completed forms to the Supervisor by the due date noted. (b) The employer will temporarily provide reduced hours once medical documentation has been provided to support the need for reduced hours. (c) It is intended that whatever meaningful and productive duties are assigned, they will be within the employee's capabilities, keeping within the recommendations of the medical practitioner. (d) The Modified Work Plan will usually last no longer that six(6)to eight(8) weeks. In many situations, only a short time will be required. 2.04 In the case of occupational injury: (a) The employee is required to have a Functional Abilities Form completed by their treating practitioner and submit the form back to the Supervisor, (b) Once medical documentation has been provided to support the need for modified duties and accommodations offered, a Modified Work Plan will be developed. (c) The employer will temporarily provide reduced hours, reduced tasks, or a combination of both to enable the employee to work gradually 2.05 A Modified Work Plan will be prepared according to the known and/or standard capabilities. 2.06 The Modified Work Plan will be reviewed with the employee before the employee begins their modified duties or graduated return to work plan. The employee will sign off on the Modified Work Plan, acknowledging that they will only perform the duties of their position listed on the Modified Work Plan, in order to ensure a safe return to work. 2.07 Throughout the program the employee will communicate regularly with the Supervisor. The progress will be monitored throughout the program until the employee returns to full regular duties. Any changes to the program [i.e. extension, additional restrictions] must be discussed with all parties. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-8.5 Section: Accessibility Effective Date: Subject: Modified Work Plan Revision Date: Page: 2 of 2 3 ADMINISTRATION: 3.01 The Administrator/Treasurer will ensure this policy is followed. 4 ATTACHMENTS: 4.01 None V ,HPVHp C - 9 01) Q ac ap �l 4 n r ZW Q The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: APRIL 9, 2015 SUBJECT: SITE PLAN APPROVAL FOR ADDITON AND INTERIOR RENVOVATIONS TO ALDBOROUGH PUBLIC SCHOOL RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE the Site Plan for Aldborough Public School addition and interior renovations; and, THAT staff be directed to prepare the Site Plan Agreement and bring forward to Council at a subsequent Council meeting. DISCUSSION: In November 2013, Cornerstone Architecture Incorporated (c/o Melanie Lavery) submitted an application for site plan approval on behalf of Thames Valley District School Board for Aldborough Public School. The site plan approval is required for a one storey addition and interior renovations to the existing Aldborough Public School (see attached Schedule 'B' — Site Plan). The application was circulated to public agencies for comment. County of Elgin Engineering Services Department and Municipal staff have provided extensive comments and revisions have been made to the site plan. There are no further concerns from agencies or from Municipal staff. In March 2014, Ms. Lavery requested the application be placed on hold due Ministry funding for the proposed addition and interior renovations. In February 2015, Ms. Lavery contacted the Municipality and requested the application for site plan approval be brought forward to Council for approval. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner. Administrator[Treasurer SCHEDULE `B' -- SITE PLAN u ————— 4 r——————————— J as T 3 'k- .T: --------------------------- J- ------------------- ----------------------- j 01,11 I , i �� ...i ��. .I o- ? FI ,._. - �EV@ - I I /u -!,. 5.1 �� ti"r -II 9 MCI .......... .W E t CT"i, 4m I I, . i1` L"'------ --- I 7'.6 L F A4i,a ... ....... %,FURNIVAL ROAD I------------- ----------------------------------------- -- --------------------------------------- m z ? ----------------- i!! > Aldborough Public School CqAqA4��ONE U I E OVERALL SITE PLAN&SITE PLO M., RN_� R r z @Y �3 qtr y� p o o • • Q e 1 y I 3 - - z p�e Q $ _._� -• t,� ;r�� - zy { R ; ig ) Rni- F x s I � a � 3isz P 6m 0 0l788k p!' i. 'mp No 'u roo pa A - f QI ,�9i j ping mi lip a 8 ° g P I Y §' 1 E bm. .'�� r � Fn � — s J O -- R • - �_. dnvnw�w — .-(U RN1VAL ROA.B i • � / FURNWAL 9AA0� 4 y Aldborough Public School CORNERSTONE A R C H I T E C T U R E �1 .00mss e.uw.mn .wa,wuead+eranua° w....,-w�euw•r..,.a ENLARGED PARTIAL SITE PLAN = onaaBRM' • c m� £ w ,a Ilia 1 oil � $ � C urePmv� m th a g 3 P$ ell1 T gall 11 3� A4 _ IMP H1111111 Ell a C e $' M 10,1 e� Aldborough Public School CORNERSTONE ..^ ` °°" �.b..,�.�», �..� WOIr4�[umumn rtRxrvuwVwn AOONhart.wo d R C H I T E C T U R E tlioi.m�r°r.m�v..ar.+aauesn r.„..n SITE PLAN DETAILS 11 L .ws-req o°uma uHevµ i i Elginnt i March 24, 2016 I Ms. Laura Elliott Director of Education and Secretary Thames Valley District School Board 1250 Dundas St., `P.O. Box 5888 London, ON N6A 5L1 Dear Ms. Elliott: At its March 24, 2015 meeting, County Council passed a resolution supporting the atlat;liud luttvi Nut rl Llri Muriiuipulity of Out itral Elgin it!9or0ing.Lht-, iuluualiun of studuitts from'Pierre Elliott Trudeau French Immersion Public School to Port Stanley Public School. Schools and educational institutions contribute considerably to the vitality of rural communitiws and m2Yirnizing tha Lisa of this ayiGtino hale kaar Part Stanley Public School viable in the future.. Please accept this as the County's official position on this issue. Yodrs truly, l i h r J tvl�r/ w Katherine Thompson, Mai k�lir ig anti Cui i rl riui iic:ciliur i5 Cuui�tif icitui i cc: Don Leitch, Chief Administrative Officer, Municipality of Central Elgin r 4 Elgin County Councillors Elgin County Municipal Partners i County of Elgin Administrative Services nro nen.a j St.Thomas,ON N5R 5V1 Phone:5S9-631-1460 www.eigincountyl u e ; i The Corporation of the Municipality of CentralElgin 4SUSunsat.DftlstFl6or,Stfioma%Ontado N5HSV1 P519.631AR60 F:519,631AD36 March 20, 2015 Warden Paul Ens County of Elgin 460 Ounoat Drive St.Thomas, ON N5R 5V1 Dear Warden Ens: k Re: Thames Valley District School Hoard—relocating students Please be advised that Council discussed the above noted matter at their Regular Meeting dated Monday, March 231d,2015 and the following resolution was passed: WHEREAS Pnrt.Rtaniay pub0c Achooi to a currently undorutifizzad aahact building; NOW THEREFORE=BE IT RESOLVED THAT the t:o.uncil of the Municipality of Central Elgin express Its support for the relocation of some students from Pierre-Elliot-Trudeau School to Port Stanley Public School to address overcrowding concerns AND THAT a copy of this resolution be forwarded to Elgin County Council and the Thames Valley District School Board. CARRIED. Please feel free to contact me at the municipal offer A ahmiirf ynu hava any quaatians rosardins this Information. Yours truly, Dianne Wilson Deputy Clerk c.c. Laura Elliott, Director of Education, TVDSB i M �rRA4.�4 ROCOVEU ux i . Rg Municipality of West Elgin 22413 Haskins Line Rodney,Ontario NOL 2CO Attention Mayor and Council Members, March 24,2015 Cactus,Cattle and Cowboys Committee would like to request the use of the Rodney Fair Grounds and the Recreation Center for this year's 2015 Festival.We would also like to ask that the rental fees for the recreation center be waived for our event. We will be on the Fairgrounds from Thursday July 09,2015 to Sunday July 12,2015. Thank you, T eresa Vandevenne Chairperson for CCC 27074 Aberdeen Line Dutton,Ontario NOL 110 (519)752-0112 Hm. (226)373-7464 Cell Dear Council Members: '~=' 1 F We are aware that municipal and county councils across the province are now in the process o `budget discussions and, ultimately, finalization of a budget for the 2015 year. It is with this in mind that we are writing to ask you to consider making a commitment to financially support the Charter Challenge of Ontario's wind turbine approval process. The Charter Challenge could be the best approach to protect your residents and minimize your own need for legal action. Here is a briefsynopsis of the Charter Challenge to date: Superior Court - 2013: Justice Grace of the Superior Court ruled that Charter and constitutional challenges of the province's wind turbine approval process should be heard at the Environmental Review Tribunal (ERT) level. In his Decision, he also stated the following: "I am acutely aware that some may conclude that this ruling forecloses judicial involvement in the dispute. With respect, it does not do so. The statutory process is in its early stages. A right to appeal to Divisional Court on a question of law is expressly given". Environmental Review Tribunal Hearings - 2013-2014: As directed, the ERT process was followed. In each of the three hearings (Dixon/Ryan-St. Columban, Drennan-K2 Wind & Kroeplin-Arnow), the ERT took the position that it lacked the jurisdiction to rule on whether or not the Ministry of the Environment Director's decision to issue a Renewable Energy Approval (REA) met the constitutional requirements of section 7 of the Charter. Divisional Court—2014: The next logical step was to go back to Justice Grace's decision and appeal to Divisional Court. The appeal was dismissed. The panel of judges at Divisional Court found that the ERT did not err in the way in which it dealt with the Appellants' (families') claims even though Justice Grace of the Superior court was assured by government lawyers in Goderich that the ERT had the right and jurisdiction to hear constitutional and Charter issues. The Appellants (families) were seeking to change the test of how a renewable energy project is approved from "must prove serious harm to human health" to "a project should not be approved where there is a reasonable prospect of serious harm to human health". This issue was not specifically addressed by the Divisional Court in its decision. Ontario Court of Appeal 2015: The families have now filed a Notice of Motion for Leave to Appeal to the Ontario Court of Appeal. Falconers LLP is preparing a factum setting out the reasons for appeal and will be submitting it to the Ontario Court of Appeal by March 10, 2015. The Ontario Court of Appeal will review the factum and decide whether or not to hear the appeal. If it's a yes, the appeal can move forward. The court has set no timeline for providing a decision on the leave to appeal request. The County of Lambton and fourteen community groups intervened in support of the case,bringing their record of issues that were relevant to municipalities and communities. The County of Lambton has already confirmed that they will be intervening at the Ontario Court of Appeal level if leave is granted and the Charter Challenge proceeds. There are some very legitimate reasons for your council to consider this request. They are as follows: I. Two very important acknowledgements have been made by the court system in Ontario as this challenge has progressed. In September of 2014, Justice L,C. Leitch of the Ontario Superior Court of Justice acknowledged that "there is a serious issue to be tried, or in other words, that the appeal is neither vexatious nor frivolous". In early March of this year the three Divisional Court judges who heard the appeal in November of 2014 released their costs decision. The cost awards were dramatically reduced from what the wind companies requested and, in their decision, the three judges stated that "although the appellants obviously had a private interest in the litigation, their appeals contained a strong public interest component raising, as they did, the constitutionality of part of the legislative regime governing the construction and operation of wind farms in this province. Any award of costs must reflect that strong public interest component". 2. You have the right and the responsibility to protect the best interests of your residents and ratepayers. 3. This is indeed public interest litigation. It is not fair or reasonable to expect a few to fight for and fund something that stands to benefit so many. We can and must help each other. 4. A good deal of time, effort and money has gone into getting this case to this point. A significant record has been created. For anyone to start from scratch would be very costly and, essentially, a duplication of effort with no real advantage. The economics and science of industrial wind turbines is unsettled and evolving. The Charter Challenge is, of course, part of a much broader ongoing discussion across the province on the industrial wind turbine front. Other concerns related to industrial wind turbine developments, shared by councils and citizens alike, include: - the overall economics of the provincial wind energy development regime. - increased hydro rates for municipal,business and residential customers. - property values (lower property values leading to lower property assessments, a lower tax base and higher mill rates). - impacts on animal health, tourism, source water protection, wildlife habitats and migratory routes. - the drain on local extractive resources. - the loss of longstanding municipal rights and authority; the loss of local democracy; the loss of prime agricultural land for food production; the loss of future development potential within wind developments and the loss of trust among family members, friends and neighbours in our communities. The following links may be of interest to you as well: http://www.owensoundsuntimes.com/2015/01/2 0/anti-wind-farm-group-seeks-leave-ta-anneal-in- charter-fight httR:Ilwww.theglobeandmail.com/news/national/ontario-families-fight-massive-legal-bill-from-wind-farm- com anies artide23238169 http://www.therecord.com/news-sto-ryj5_4.66259-court-slashes-340-000-legal-bill-for-wind-fa rm-foes-to- m a nagea b l e-67-0001 www.falconers.ca and www.halt-safe.ca The more we can work together on all wind turbine related matters, the better it will be for all of us. To support the Charter Challenge, please make your cheque payable to SWEAR c/o Dave Hemingway, R.R.#2 Bayfield, Ontario NOM 1GO. All contributions go directly to the Charter Challenge. Thank you. Dave Hemingway,President- email davehemingwU@gmail.com Anita Frayne, Secretary/Treasurer Gerry Ryan, Rob Tetu&Tom Melady (HEAT) Kevin McKee &Deb Morris(HALT All On Behalf of SWEAR(Safe Wind Energy for All Residents) 2 ----------------------------- Home for Christmas Shopping Event 2014 Post-event Info Report Event Advertizing Print Media (via print media alone, event information was in 450,000+ households) Chatham Daily News,The Chronicle, Glencoe Transcript&Free Press, Lake Erie Beacon, London Free Press, Petrolia Topic, Relish Elgin,Sarnia Observer,Tillsonburg News (**the LFP serves seven counties) Electronic media/Social media/Non-Print media Elgin County e-newsletters featured event; social media,Twitter, Facebook (Elgin County account plus one event co-ordinator's postings);word-of-mouth (store staff&customers); large billboard outside of West Lorne (not far from 401 exit); municipal websites of West Elgin, Dutton-Dunwich, and Southwest Middlesex. In addition to draw tickets, each of the 56 participating businesses had: Participating business poster& bow List of all participating businesses Counties/Regional Municipalities/Provinces from which people came into Western Elgin during the event (info source: draw tickets) Elgin County,Algoma District, Brant County, Bruce County, Municipality of Chatham-Kent, Essex County, Lambton County, Middlesex County,Village of Newbury, Regional Municipality of Niagara, Oxford County, Perth County, Simcoe County, United Counties of Prescott & Russell, Regional Municipality of Waterloo,York Region. i 2014 Event dates: Friday, November 21, 2014 to Saturday, December 6,2014 (inclusive) Over 65 draws held Monday, December 8, 2014(no two draws were won by the same person) 81% percent of the available draw tickets were completed and entered in draws Media/methods used to market the event: print media, internet (website and social media), person-to-person, one billboard in West Elgin. Comparative Analysis First Year of Event (2010): 3 days (Thu-Sat) 3 draws donated items were randomly grouped in canvas bags Postcard mail-out in West Elgin and Dutton-Dunwich only Percentage of postcard return: 1% Second Year of Event (2011) 12 days 4 major draws plus 7 lesser draws (items randomly grouped) Postcard mail-out in West Elgin and Dutton-Dunwich Percentage of postcard return: Less than 11 Third Year of Event(2012) 13 days (Fri-Fri) Over 65 separate draws (a few businesses held 2 or more draws) Draw tickets; 80%completed/entered Fourth Year of Event(2013) 14 days (Fri-Sat) Over 65 draws Draw tickets; 80%completed Fifth Year of Event (2014) 16 days (Fri-Sat) Over 65 draws Draw tickets; 81%completed 2014 Home for Christmas Post-Event Report to MPoWER andWest Elgin Council As the accompanying statistical analyses show,the 2014 Western Elgin Home for Christmas Shopping Event was successful once again!This was the fifth year for the event to have been run,the third time that Karen has 2 coordinated this event. Due to her having received an unexpected health diagnosis in late July, Karen asked Joshua Davey of Ailey Kat Music to act as co-coordinator of the 2014 event. During the first two years, postcards were used to encourage people to visit various businesses in West Elgin and Dutton-Dunwich,the cards would be validated at each stop and then the cards would become the entry for draws. Unfortunately,the cards were not as successful as anticipated. Upon being asked in May of 2012 to coordinate the event, it was felt a change in format was necessary for the event to have a more positive impact upon the community. Over the course of the actual event, it was very important to get a sense of how the business owners/staff viewed the event. In 2012 and 2013, Karen had visited businesses but being unable to do that in 2014, Karen contacted business owners by phone and email for their feedback. Each business was given a supply of draw tickets in order to hold its own draw rather than the donated prizes being collected and randomly grouped. With the draw tickets, people could enter as many draws as they wished and as often as they wished which equaled increased spending in local businesses. Overall comments from businesses were very positive-the change that had been made originally in 2012 (i.e., draw tickets instead of postcards)gave businesspeople much more chance to engage the customers in conversation thereby promoting their business and their draw prize.With each business having its own draw,they had additional opportunities for customer engagement as the tickets were given for completion,as well as direct contact with the winner of their particular prize. Business owners relayed that their customers quite liked this change-with over 65 draws,they had more chances to win something! Customers also expressed their fondness for the increased chances to win a prize. Each participating business held at least one draw, some deciding to hold two draws. Some businesses also agreed to have the drawbox of a non-storefront business in their location, as well as their own drawbox,to help support a neighbour business. Each participating business was given a mesh bow and participant poster (to help identify their involvement to their customers). As well,they were each given a poster that listed all of the participating businesses in both municipalities. This has several benefits: (1) gives the overall impression to the public of this being a truly community-wide event; (2) an additional way to advertize and promote local businesses; (3) is a positive marketing tool; and (4) is yet another way to build a sense of community in our rural area. This year, another advertizing tool was incorporated --a billboard located near the north-end of West Lorne. Even after the event, many commented on having seen the large billboard advertizement. Branding being another strong marketing tool,the participant list poster,the participating business poster, and the billboard used the same medallion shape and colours, as did the main ads in the promotional newspaper advertizing. Also new for 2014,the two Legions in West Elgin were contacted about participating in this event.They each hosted a successful one-day home-based business Christmas shop inside their branch during the Home for Christmas event. Upon the conclusion of the event draws, all of the draw tickets were collected in order to compile post-event statistical reports and the tickets were then subsequently destroyed as always. As each business also provided the winner's name, it was apparent that each draw prize was one by a different person. This year, over the two-week time-frame,there were shoppers in our municipality from Windsor in the west, to the Algoma District in the north to Hawkesbury in the east. 3 Due to the success of the 2014 event,we have begun making initial plans for the Western Elgin Home for Christmas Shopping Event to be held again in 2015. Many businesses,especially in West Elgin, have already asked to be involved again this year since we will be using the same format(draw tickets). We greatly appreciate the support and funding provided by the Council of the Municipality of West Elgin for this successful event. Respectfully submitted, Karen J. Kendrick&Joshua Davey 2014 Home for Christmas Event Co-coordinators. 4 i r � I - �. HOUSE OF COMMONS CHAMBRE DiS COMMUNES Wednesday arch 25 2015 CANADA Y , miyy,'p a 1e t,7:,J Joe Preston MP Elgin-Middlesex-London ' ".:._ TO:The Municipality of West Elgin Rational Health gad Fitness Day s Please participate in Canada's National Health and Fitness Day. With the passage of Bill S-211,the first National Health and Fitness Day will be held on June 6th,2015. It will consist of all facilities opening up their doors to allow children the opportunity to participate in physical activities for the day.With many chronic diseases being preventable through moderate physical activity and a healthier lifestyle,it is important that we start reinforcing the importance the role in physical activity plays in each child's health,happiness and 6 quality of life. In Canada,a third of all children and youth are overweight or obese and only 4 percent of Canadian children are getting the recommended.60 minutes of moderate-to-vigorous intensity physical activity daily.We hope this National Health and Fitness Day will slowly start changing these statistics-and teaching children the importance of healthy living through physical activity. I hopeyour municipality willget involved by opening your local facilities to your constituents to participate in National Health and Fitness Day, 9 Can we include your municipality in the list of participating municipalities? P I . � Sincerely; House of Commons Room 1080 1. La Promenade Building Ottawa,Ontario K14 OR6 Joe Preston TeL 613-990-7769 Member of Parliament Fax:613-996-0194 joepreston @parl.gc.ca Elgin-Middlesex-London Constituency 24 FirstAvenue Unit 2 St Thomas, Ontario N5R 4M5 TeL 519-637-2255 Toll-Free:1-866-404-0406 Fax:519-637-3358 joe@I'oeprestonmp.ca I www.joeprestonmp.ca Thinking beyond the box D- 6o Stewardship Ontario West Elgin, Municipality of 22413 Hoskins Line Rodney ON NOL 2CO RE: March Payment for Municipal Blue Box Recycling for the 2014 Program Year March 30, 2015 Dear Mayor and Members of Council: Packaging and printed paper companies, represented by Stewardship Ontario,fulfill their responsibilities to fund 50%of the reasonable net costs incurred by municipalities as a result of the Blue Box Program by making cash payments to municipalities on a quarterly basis.The current payment represents your allocation for the final payment of the 2014 obligation,which was set as$115,172,322 by the Honorable Robert Armstrong. The total obligation and payments to individual municipalities for 2015 have not yet been determined by the Municipal Industry Program Committee (MIPQ a subcommittee of the Waste Diversion Ontario(WDO) Board. MIPC is currently in discussions to determine the method for calculating the obligation in accordance with the requirements of the Blue Box Program Plan,as amended,and the findings of Mr.Armstrong. I welcome any comments or questions you may have regarding the Blue Box Program and the payments you receive from Stewardship Ontario. On behalf of the producers, brand owners and retailers we represent, I would like to thank you for your partnership and commitment to waste diversion in this province. Sincerely, David Pearce C, Supply Chain Officer Stewardship Ontario ° t`arq 1 St. Clair Avenue West T.416.323.0101 www.stewardshipontario.ca 7th Floor F 416.323.3185 Toronto,Ontario info @stewardshipontario.ca M4V 1K6 To Rodney Council March 2,2015 1) 8624 Furnival Road was our established and accepted address for the past thirty-five years and not deemed an unofficial lot until after the township rezoned the area. The Furnival Road address was always acceptable and accessible to land owners and some occasional foot traffic. The township installed new water mains and sealed water supply lines to residences, at the cost of the owners. The mains are on township property and maintained as such. Access to water mains, hydro and telephone lines have never, to date, been a problem. In the previous thirty- five plus years the four residents would aquire a few loads of gravel from the lake dredger, split the cost and put it on the laneway approximately every four to five years. I realize these simple problem solving days are sadly over. Reflecting on that method poses the question in my mind, why can't the township properly lay a few loads of gravel down and grade it, a simple approach, maitenance is minimal as cottage one and three are infrequently used. As far as initial cost and maitenance on the township property, it should fall on the township like it does on all other township roads. Costs co? MAR 2 0 2015 II o m off set by resident tax assesstments. If our location is problematic would it simplify matters to change our address to Douglas Line, which is directly ajacent to this road access, and recognize it as the east end.of Douglas Line, the township already assumes responsibilityfor the westward portion of Douglas. Since we have been put into limbo through no fault of our own,we believe we should be grandfiathered in with no cost, or liable responsibility. It is our intention to sell our property this spring/ summer in good faith to someone new who would come into this community. We are caught in a precarious position due to a zoning change and, the failure our neighbor to our east in the fact that he seems to have withdrawn from communications with the township. We have purchased a small farm in Rodney and would like to sell our lake residence and use the money to develop our new permanent home. hope you will give some serious consideration to these questions and concerns. Yours respectfully Daniel and Lorelei Trott -b"-/7- 7 6.E / x' 6