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April 14, 2015 County Council Agenda Package
��IIVIUO�!� El gin v( } 1 1 1 m ORDERS OF THE DAY FOR TUESDAY, APRIL 14, 2015 - 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — March 24, 2015 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations DELEGATIONS: 9:00 a.m. 9:15 a.m. Ryan Craven, Transportation Demand Management Coordinator and Jamie Skimming, Air Quality Manager, City of London with a PowerPoint Presentation titled "Regional Rideshare Initiative An Invitation to Participate ". (attached) Stephen Francom, Manager of Archives with a PowerPoint Presentation titled "Recent Projects, Acquisitions & Activities ". (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT LUNCH WILL NOT BE PROVIDED NOTICE: Deputy Warden for April Deputy Warden for May April 28, 2015 May 12, 2015 June 25, 2015 November 27, 2015 1 Councillor Marr Councillor Jones Tentative County Council Meeting — 9:00 a.m. County Council Meeting — 9:00 a.m. 7th Annual County of Elgin Warden's Charity Golf Tournament — St. Thomas Golf & County Club 2015 Warden's Banquet — Vienna Community Centre DRAFT COUNTY COUNCIL MINUTES Tuesday, March 24, 2015 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Ens in the Chair. ADOPTION OF MINUTES Moved by Councillor Martyn Seconded by Councillor Currie THAT the minutes of the meeting held on March 10, 2015 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Elgin County Economic Development Plan Ms. Lauren Millier, Millier Dickinson Blais, presented a PowerPoint outlining the new Economic Development Plan. Moved by Councillor McWilliam Seconded by Councillor Jones THAT the presentation titled "Elgin County Economic Development Plan" from Millier Dickinson Blais be received and filed. - Carried. Presentation of Elgincentives Community Improvement Plan Framework Ms. Nancy Reid, Meridian Planning, presented a PowerPoint overview of the process undertaken to prepare the Elgincentives Community Improvement Plan and an overview of key statutory and non - statutory documents that make up the plan. Moved by Councillor Marr Seconded by Councillor Martyn THAT the presentation titled "Presentation of Elgincentives Community Improvement Plan Framework" from Meridian Planning be received and filed. - Carried. Moved by Councillor Mennill Seconded by Councillor Jones THAT we do now move into Committee Of The Whole Council. - Carried. REPORTS Economic Development Plan Update 2015 -2018 — General Manager of Economic Development The general manager presented the report recommending that Council adopt the Elgin Economic Development Plan Update 2015 -2018. 2 County Council 2 March 24, 2015 Moved by Councillor Wiehle Seconded by Councillor Mennill THAT County Council adopt the County of Elgin Economic Development Plan Update 2015- 2018 as described in the March 6, 2015, report from the General Manager of Economic Development; and, THAT the recommendations from the County of Elgin Economic Development Plan Update 2015 -2018 that have financial and /or resource implications for the County of Elgin be considered through County Council's budgetary process. - Carried. Elqincentives: County -Wide Community Improvement Plan — General Manager of Economic Development The general manager presented the report recommending that Council endorse the Elgincentives County -Wide Community Improvement Plan. Moved by Councillor McWilliam Seconded by Councillor Jones THAT County Council endorse the Elgincentives Vision and Implementation Guidelines, and the Elgincentives Community Improvement Plan; and, THAT County Council create the Elgincentives Implementation Committee as described in the March 10, 2015 report; and, THAT County staff provide the appropriate assistance to each municipal partner in order to start the process of adopting the Elgincentives Community Improvement Plan at the local level. - Carried. Council recessed at 9:59 a.m. and reconvened at 10:14 a.m. During the recess Mayors and Municipal Clerks signed the Elgin Group OPP Contract. 2014 -2015 Events Calendar Update — Senior Financial Analyst and Elgin County United Way and Special Events Committee (ECUWSEC) Chair The senior analyst presented the report providing Council with an update on the Elgin County United Way Special Events Committee's activities including the payroll deduction campaign, the Warden's Annual Charity Golf Tournament and other fundraising activities. Moved by Councillor Mennill Seconded by Councillor Currie THAT the report titled "2014 -2015 Events Calendar Update" from the Senior Financial Analyst and ECUWSEC Chair, dated March 11, 2015 be received and filed. - Carried. Engineering Services for the Replacement of Brooks Bridge — Deputy Director of Engineering Services The deputy director presented the report providing details on the Request for Proposal (RFP) process and seeking Council's approval to award the engineering services contract for the replacement of Brooks Bridge on Lyons Line in the Township of Malahide. Moved by Councillor Mennill Seconded by Councillor Wolfe THAT Spriet Associates London Limited be selected to provide engineering services for the replacement of Brooks Bridge at a total price of $53,665, plus applicable taxes; and, 3 County Council 3 March 24, 2015 THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Reduced Speed Zone Request — Deputy Director of Engineering Services The deputy director presented the report seeking Council's approval to install a reduced speed zone on Third Line (County Rd. #18) at the entrance of the Green Lane Landfill to improve safety for all road users. Moved by Councillor Jones Seconded by Councillor Currie THAT the Reduced Speed Zone By -Law be amended to include a 60km /h zone on Third Line (County Rd. #18) extending 400 west of the centre of the entrance to the Green Lane Landfill to 400m east of the entrance, being a total distance of 800m; and, THAT the OPP be notified of the establishment of this reduced speed zone. - Carried. Homes - Medical Director Agreement Bobier Villa and Elgin Manor — Director of Homes and Seniors Services The director presented the report outlining the status of contract negotiations with the Medical Director for Bobier Villa and Elgin Manor. Moved by Councillor Marr Seconded by Councillor McWilliam THAT Council authorize staff to sign the 3 -year agreement from April 1, 2015 to March 31, 2018 with Dr. Derek Vaughan for the provision of Medical Director services to Bobier Villa and Elgin Manor. - Carried. Homes - Terrace Lodge Redevelopment Updates — Director of Homes and Seniors Services The director presented the report seeking permission from Council to meet with the Southwest Local Health Integration Network to discuss redevelopment plans for Terrace Lodge. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the Chief Administrative Officer, Director of Homes and Seniors Services and the Director of Financial Services meet with the SWLHIN representative to discuss redevelopment plans for Terrace Lodge; and, THAT staff be directed to complete and submit the Enhanced Long Term Care Renewal Strategy Survey following the LHIN Meeting. - Carried. Homes - Resident Quality Inspection Report Follow -Up — Director of Homes and Seniors Services The director presented the report updating Council on the status of a Compliance Order received by Terrace Lodge from the Ministry of Long Term Health and Care. Moved by Councillor Marr Seconded by Councillor Martyn THAT Council direct staff to request an extension to comply with the Compliance Order every 6 months until such time as Terrace Lodge is redeveloped. - Carried. 4 County Council 4 March 24, 2015 Homes - Policy Manual Review and Revisions - Administration, Nursing Sections A -G and Program & Therapy Services — Director of Homes and Seniors Services The director presented the report seeking Council's approval of revisions made to the Administration, Nursing Sections A -G and Program & Therapy Services Manuals. Moved by Councillor Jones Seconded by Councillor Wolfe THAT Council approve the County of Elgin Homes and Seniors Services Policy Manual review and revisions for Administration, Nursing Sections A -G and Program & Therapy Services. - Carried. Homes - Long-Term Care Homes Quality Improvement Plan (QIP) — Director of Homes and Seniors Services The director presented the report seeking Council's approval to submit the Long -Term Care Quality Improvement Plan (QIP), as required by the Southwest Local Health Integration Network. Moved by Councillor Martyn Seconded by Councillor Currie THAT Council authorize staff to submit the 2015 -2016 Quality Improvement Plan to the Southwest Local Health Integration Network by March 31, 2015. - Carried. CORRESPONDENCE Items for Information (Consent Agenda) 1. Linda Long, Executive Director, Quad County Support Services thanking Council for 2015 grant. 2. Responses to Elgin County's concerns regarding Phragmites australis: a) David Ayotte, Director, Communications Services Branch, Ministry of Natural Resources and Forestry. b) Hon. Jeff Leal, Minister of Agriculture, Food and Rural. 3. Grant Osborn, Director, Capitol Policy Programs Branch, Ministry of Education responding to the County of Elgin's resolution expressing concerns with the revised Pupil Accommodation Review Guidelines (PARG). Moved by Councillor Mennill Seconded by Councillor Currie THAT Correspondence Items #1 — 3 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members Warden Ens noted that he had attended the provincial volunteer recognition event recently and it was great to see so many local volunteers being honoured. Councillor Jones reminded Council that the Elgin Federation of Agriculture would be inducting former Elgin County Warden Ken Monteith into the Agricultural Hall of Fame. The Chief Administrative Officer reminded Council that the annual liaison meeting with St. Thomas City Council will happen on April 15, 2015 at Fanshawe College. 5 County Council 5 March 24, 2015 Notice of Motion — None. Matters of Urgency Councillor Marr brought forward correspondence from the Thames Valley District School Board regarding the transfer of students from Pierre Elliott Trudeau Public School to Port Stanley Public School in order to reduce overcrowding. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT Elgin County Council consider correspondence from the Thames Valley District School Board as a matter of urgency. - Carried. Moved by Councillor Marr Seconded by Councillor Jones THAT the Corporation of the County of Elgin support the Municipality of Central Elgin's resolution on the relocation of students from Pierre Elliot Trudeau Public School to Port Stanley Public School. - Carried. Closed Meeting Items Moved by Councillor Wiehle Seconded by Councillor Currie THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Municipal Act Section 240.2 (c): a proposed or pending acquisition or disposition of land by the municipality or local board — Update #2 Dexter Line Land Purchases; and Municipal Act Section 240.2 (d) labour relations — Community Paramedic Pilot Project. Moved by Councillor Jones Seconded by Councillor Wolfe THAT we do now rise and report. - Carried. - Carried. The Chief Administrative Officer provided a verbal update on the status of negotiations with Dexter Line landowners. Moved by Councillor Mennill Seconded by Councillor Currie WHEREAS the original offers to purchase lands for their location of Dexter Line, as previously authorized by County Council, have been presented; and, WHEREAS requests for revision of terms have been received from or on behalf of certain involved land owners; NOW THEREFORE BE IT RESOLVED THAT: 1) On recommendation of the County Solicitor, the Chief Administrative Officer is authorized to make reasonable revisions to the terms of the original offer to purchase in order to achieve agreements to purchase any and all of the requested lands, subject to the general principles of fairness and consistent treatment of involved land owners. - Carried. 6 County Council 6 March 24, 2015 Moved by Councillor Jones Seconded by Councillor Wolfe THAT the confidential grievance memorandum regarding the introduction of the Community Paramedicine Program from the General Manager, Medavie EMS, dated March 19, 2015, be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Marr Seconded by Councillor Currie THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Marr Seconded by Councillor Mennill THAT By -Law No. 15 -11 "Being a By -Law to Establish a Pay Schedule for Employees Covered by the Job Evaluation Scale" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Currie Seconded by Councillor Martyn THAT By -Law No. 15 -12 "Being a By -Law for the Regulation of Traffic" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Wolfe Seconded by Councillor Jones THAT By -Law No. 15 -13 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the March 24, 2015 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor McWilliam Seconded by Councillor Currie THAT we do now adjourn at 11:10 a.m. and meet again on April 14, 2015 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 7 - Carried. Paul Ens, Warden. I III • vitation to Participate Presentation • Background • The New Approach • How it Works • The Ask • Next Steps 9 London cANADA Background • The City's Transportation Demand Management (TDM) Program is: — TDM Program is 15 years old — A variety of programs /initiatives that strive to encourage less Single Occupancy Vehicle (SOV) driving. — Programs focus on promoting cycling, walking, public transit and carpooling. — 3 pillars: financial, health and environmental benefits10 London London FNAN Background • Carpool Zone — Since 2007, the City has ., licensed a ride match web service to facilitate carpooling. • LondonCarpools.ca — In 2012, the web technology was updated, improving the user experience. The service has been updated and improved again. 11 London ANA A London Carpools U la I London Pbb x + 1 h rthrw. nd e-s h8 re. co mil evirwilrayt prs,„p hi? as iondonontario librarl MostV SC ri Pa tilway Dashboard eta GeLrI5F1e11 b.: httipissaascluachmLb How it Work-q AA -a- yOUr Ride-Sharing Rules • Meet] neit public place befere the ride • Check the dryer's lipease, 15LA rance, and ensure the car is I En stare wicirn.g condition * Drivers cluiette saber tre jn Aleoboi or drugs ors cot -Vowed Lceierany oircusrataroces * &meal harassmeat or nwanted attention of arry kind is prohibited • if you arc noentirely cantortable with the situaten., co net primised with the Hi:id-share * Rieric4rret 1 regal or dangerous CHAN. to the iireal Cric: iivirevaaai _ MarlaV ACMC no n o ,St Thomas w r CiOan - 5:009w Reirm Travel made: Calpoof Caw:4 rola:D.4M or Paeawnger rip 1 don itytty chance my route How it Works - London Carr - 7 a • • ost Vst. Je-share.corr -.•••._..•••_ • •.••_ Am] urip ',..p:1, SCiUb.CC __. . ' - sik $ ,, • •,st Alt IP 1- • ItAs. - —,*A., ow. 4.,,. dith-" 4 - _ •i_• vt —114, wig ' vit 1, - — A 11.= ikli 44644*1 ow% tondon on .1111111.11 = 111."'S 402- 114 . - 3k: '--. ix, 11, - --*** -411 sot"' r https://online. de-share.comifdevirnyjmyprolit _ e_ • - 3 isat - 1 - .1111nr 0 ;11 1,,t7 =-- 1 3 41.0 '?1 , eit .4, = , 1 te: .=•.- ..„ v • London cAti r, De'•a =3s sh3re.cl Ho M the My Trip Invite this latch? Options Matches C. r k -i V st- r`s rt ' t .x ,r • ' ;AP( F* I M Y ..Y VO y W • i f s ♦ \ * .40 '* iii E..,.,- iv hf [��� f `. % r - "�- - �..- '* '4', 44 .' � • ui ,.f • — 1714* Londe A Ni A D - Lon Invite !hi: Match? Manav R, Inc Voice gr London to St Thomas - t: ?CG.J Pe:Ln 7. „vei mode. Carpool Carpool role:Driver or Passenger ib. corn,',.. 7i S • 0 — 1 t. { 4.„ ** dr., wr '17 ' A. -1 ff.„; ter'` t f S 4 Ji t r w. - ... ' .e„ —' 4 ti 1 l• Ts . 3 110, • '44' , :15. — f • Y i 4.sti • M - * :.+ f HelpDesk Pito, • le.ride-share.com Life Project - athway.:-. - •4 Event:too 4 PC- .• . .askiist rj . They invi you. Your resoonse Manav London t Thomas Poot er or Passenger 1,,,, ,'-, J• ' S,4A ::, — ' e ,v II 4 i I._1 • -..,...,.. . Ile -:, -} - - 10 *,,_' .ii• I° - • 4'414..-:5." / • .. A ---'-- 'yr' -, i ' 11- 1 0,1101111 olt 1:0 A _ I: 4111 .1 `ss. ved* 144 1.26 "*. 4,..4.- Ai 0---- g" - -. - ,1 NB - " I. A I Ow % .,.., . - 1 .4-4111. *.iii; , 16,1 Arai sq. 1 . iik London c. Ni r, CC- • , • crcr:cccc-ccn Works with Smartphones & Tablets Account r. II .- ...... , ,, . if • - ..._ .... . 4.1 1 .... !.. 1., ' „ r N4Vtit 4;11. . , ' ' '''' o•e" ' w. „. .....k. , :,-. f . . .!....i. , , 1 -Nost„ e _ - . < Ad = 4 k • - c`.• ' ‘ '. • i ' ....., .,,, „e, ,. ...1 , _. __,, , , -, - ... ll■ , , ' .:: •• A s• , ...• - .4* I' . .41 • -. ' 4 ■ - 4.. ...• -,...i. Pi ... .4..4; .4 \ 4"1/4 ' • Or *•• . \ r. , -, 4',14::.-141' ''`',£,T1.;'::;i''''I'N 17 lnbox and Activity Feed rber Close Londcfl cANiADA •"1-4 The New Regional Approach • Initiated by Counties of Huron and Perth, Town of St. Marys and City of Stratford • Sharing costs based on population as percentage of the whole • Developing new brand and coordinated marketing • Continuing to seek out more regional partners. 18 Londe : - AnnrA The Ask Is Elgin County interested in joining? London ��N Portion of Annual Fee Portion of One time Promo fee Municipalities Population Percentage ($16,000) ($14,000) Total City of London 370,000 59 $9,446 $8,266 $17,712 Town of St. Marys 617001 1 $1711 $1501 $321 City of Stratford 31,0001 5 $7911 $6931 $1,484 Middlesex County 7110001 11 $1,8131 $1,5861 $3,399 Elgin County 50,0001 8 $1,2771 $1,1171 $2,393 Huron County 6010001 10 $1,5321 $1,3401 $2,872 Perth County 38,000 6 $970 $849 $1,819 Total 626,700 11Q0 $16,000 $14,000 $30,000 London ��N The Ask Ongoing promotional costs are up to each municipality to decide. Estimates are below. Municipalities Population Estimated Promotion Annual Costs /Municipality London 371,000 $4,000 - $6,000 Huron County 59,000 $1,000-$2,500 Perth County 37,600 $1,000-$2,500 St. Marys 6,700 $500-$1,500 Stratford 30,900 $1,000 - $2,000 Middlesex County 71,000 $1,500 - $3,000 Elgin County 50,000 $1,000-$2,500 Total 626,100 $9,000 - $17,500 London F NAN \% The Ask Year one a n d ongoing cost s u m m a y for EIgin County. Year Core Costs Estimated Variable Promo Costs E s t i m ate d Total Costs 2 (& Beyond) $2,393 $1,277 $1,000-2,500 $ $ $2,277-3,777 21 London : Next Steps Whole Group • Work on the web service a n d branding i underway. • PIan t Iaunch t service in May 2015. • If y choose t participate, t County will be asked to f an agreement and assign a staff Iead t the project for Iocal coordination. 22 London \% Next Steps City London • Review d with our legal t • Review and finalize finances • Prepare I Report t Committee & Council London Questions? CARPOOL PARING Londe : - AnnrA ElgrnCountyArchives RECENT PROJECTS, ACQUISITIONS & ACTIVITIES APRIL 14, 2015 MUNICIPAL RECORDS DIGITIZATION PROJECT 26 MUNICIPAL RECORDS DIGITIZATION PROJECT Skip to ISOntght Sift Map Site Aggrity Fait _rchi-bres earc Regari. 2 ,r14.3 Ng& Seas-is Revs& Shars harr, Resuhr "Township of Bayham ByaL as& Book, 19954997" & 'Township of &whom By-La-ws Book, 1997": (1997) Date: Part Ot Description Level: item No: Storage Roorm Storage Location: GMD: physical Description: Scope & Content: Names: Fie: mr_1964 1997 Ms-1-965 1997 Microfft Cabinet Drawer #31 rEhosis n.eestronc torn) Drrsitizd from 'Iorsgssrhp ot Ersyhars By-Lahrs BO& 1995199T 7.11964) and 'Township of Bsyharn By-Laws . :10:., 1957 g,M1-1,165). Re-u& 2 of isla New Search Revise Search Back to Results 27 MUNICIPAL RECORDS DIGITIZATION PROJECT REPATRIATING ST. THOMAS-ELGIN GENERAL HOSPITAL RECORDS FROM ARCHIVES OF ONTARIO New Sewrch Main Search- Pada ve atat)ase S ve This Record Visog saved Ras tis (0 Sis ed R IM) Cleo ad r S ed Tema Sh L- k s are in Fond F 1399 St Thomas-Elgin General Hospital fonds • tradmitrdztatc :,Istormabon tor these recteeltst, • dote to order Mese records About these records Ct. Tit certe-Ftltfin Generel Herseitel fed dc td 5 metres of aextual records 1 itemder chu brts aud Fonds consists of records created and received by the St. Thomas-Elgn General Hospital and its predecessor organizations, Fonds includes textual records consisting uf minutes from the Board of rrameemors and Trustees, as well as from the St, Thom-as/Elisio County Medical Association, the Womenis Hospital Aid, arid from the :Medical staff, Agairionedy, assorted Genera; flies -such as hymaiws. Naming drawifigs, arid some legal documents relatind to the dev-sluhrt ent of the nesse< residence as well as the forrimation of the Memorial Hospital Trust are included, Medical staff records also include service reports, -staff rosters and staff aufrcentments„ Financial records are also included, consisting of constraction fundraising records an-d annual reports, hweigie also includes medical recasters team the medcal, st,mdcal ano opstetrical tillitS Of the hospital, Also included are student records Mom the St Thomas-Elgin School of ftursing (1920-1974), Construction specifications are also runtalhed iivithin the ford s losiairig building tenders. Arise: included :M the tongs are ubotograptis debochria various aspea:F.5 of hospital aperatichs, staff members, directors, and external and internal views of the hospital. Many of the photographs were produced Lily the St, Thomas, Ontario photo studio of Sictlery Smailmari Led. Chie sialoi slide is also included, appiptima a glass- enclosed dedication book, 29 HELP REPATRIATING ST. THOMAS -ELGIN GENERAL HOSPITAL RECORDS FROM ARCHIVES OF ONTARIO ■ REPATRIATING ST. THOMAS-ELGIN GENERAL HOSPITAL RECORDS FROM ARCHIVES OF ONTARIO Search Results Amasa Wood Hrespita1 St Thomas - SurgroM Team and Operating Room, ca. 1905 Dam: Pmt DmtmiKon LDDM: Dem Sbmne %Image imm-Mcm: Sh3B6 F1: GMD: Phy-s- D-z-KAVt=tgv 1 pnotogr 3ph 25 5 cm ,mt Sccw Famtent 31 ARCHIVES OF ONTARIO DIGITIZATION PARTNERSHIPS PROGRAM Recent examples of successful digitization loans include: The Archives of Ontario actively seeks digitization partnerships with organizations willing to provide online access to our collections by hosting, digitizing and or transcribing targeted archival collections. Partner organizations are provided a limited license to display the digitized materials on their website. Such partnerships have allowed for more materials be made publicly available through websites of museums, historical societies and organizations. 32 ARCHIVES OF ONTARIO DIGITIZATION PARTNERSHIPS PROGRAM Fonds F 10 Mitchell F. Hepburn fonds About these records flifthell F. Horybous funfla leullorbooc- J,19 metres of textual records Foods canstsfs of chronoicosalcally or alphabetically torresponedence files. correspondence with William Lyon sach le Finn Fe low r flndmwi urns -,p0suo-F, 01.,obous -..liftvinfe oho whm hmotw = t1pr :ter neon: ffe ard pOlbrel oe,. inforoe-. rue-ter-1bl snob:a, aware,- aohnopf,treo Hoehide p ants. wl wio .1 and photograph albums that decomeet lfetpbsto's corodap poildsolarlu rit se re, pypo:pf. ens erFarty arcy--ZA:1:-J Etse mepsaum e3 Oftrarud. saan as Vse -,-a-asass ars: t's 'shoo. Quirdran-tr rth-eff ar- ulftreficart nurlh.r ph tab:graphs Htpb..dn's rtiser- rbellnes with friends at Er- athum Farm and elsewhere, Fine:nor there are a number of family photos, P0-th Wad: hrlth ifs oaf- sod cbdcb-r , falf- lorthadd ars a pthsil tu- bps df ofittria! rartcurs, -tff pisi ' a -- asta 3r355 ssfasas- aas* a+3aF a53tsrel--3-=s-pbss9 ahrstisalasas a-,,-sat hls ror-f-P ar Peri-ad-7_ h s here to see a list of recor series Uoirt make u this fon, 5 or collection ii-t5L3Val the Latsara Fuerptso of the Frosehen 5 ontafie upsweep 1934 and 1942. 0 Oink on ths . belast) below for more if-Jon-nation. ifetburni Mitchell F. (Mitch-11 Fri rierickt 1Q9.. -1Q53 33 ARCHIVES OF ONTARIO DIGITIZATION PARTNERSHIPS PROGRAM 34 ST. THOMAS -ELGIN GENERAL HOSPITAL GREAT EXPANSION "HISTORY WALL" PROJECT ThomasI €n; General H ian 35 Brook ecn!tio U ST. THOMAS -ELGIN GENERAL HOSPITAL GREAT EXPANSION "HISTORY WALL" PROJECT F.S. THOMAS TO BE INDUCTED IN ONTARIO AGRICULTURAL HALL OF FAME F.S. THOMAS TO BE INDUCTED IN ONTARIO AGRICULTURAL HALL OF FAME Office of the Warden October 23, 2014 Ontario Agricultural Hall of Fame Association Secretary/Treasurer 8560 Trernaine Road P.O. Box 38 Milton, Ontario L9T 2Y3 Dear Secretary/Treasurer: On behalf of Elgin County Council, I am pleased to endorse the application for induction in the Ontario Agricultural Hall of Fame of the Hon, Fletcher S. Thomas (deceased). Mr. Thomas contributions to the development of agriculture in Elgin County and the Province of Ontario were many and varied, as described in the enclosed summary, Recognition of Mr. Thomas by the Ontario Agricultural Hall of Fame Association would be a well-deserved honour. Sincerely, David Marr, Warden Enclosure Admintekrztive St AA C A NSF 5V1 519,6311.50 Prcg _ F.S. THOMAS TO BE INDUCTED IN ONTARIO AGRICULTURAL HALL OF FAME Fletcher Stewart (Tommy) Thomas June 7, 1897 — November 9, 1957 - On active service overseas with the 56th Battery, Canadian Field Artillery during the First World War, 1916-1919 - Graduate (1922) of Ontario Agricultural College, Guelph - Grey County Assistant Agricultural Representative, Ontario Ministry of Agriculture, 1922-1923 Thunder Bay District Agricultural Representative, Ontario Ministry of Agriculture, 1923-1927 Elgin County Agricultural Representative, Ontario Ministry of Agriculture, 1927-1945 - Elgin MPP, June 4, 1945 — November 9, 1957 Chair of the Legislative Assembly of Ontario Select Committee on Soil Conservation and Land Use, 1949-1950 - Ontario Minister of Public Works, October 2, 1951 — January 20, 1953 (overseeing many infrastructure improvement projects in Elgin County) - Ontario Minister of Agriculture, January 20, 1953 — August 1, 1956 Posthumously inducted in the Elgin County Agricultural Hall of Fame, 2004 - Member of founding committee for the Ontario Flue-Cured Tobacco Growers' Marketing Board, 1957 Member of Organizing Committee for the 1940 International Plowing Match, held in Elgin County - Instrumental in establishing the annual Western Ontario Cash Crop Day celebration, 1951 - Operated a fruit and tobacco farm near Port Stanley, 1936-1957 - Led a movement to have Ontario's farm marketing legislation clarified by the Supreme Court of Canada Helped to organize the Elgin Fruit Growers' Co-Operative, 1945 Helped to establish Elgin Co-Operative Services, 1944 Organized Elgin County's first farm boys' club - Organized the first Elgin County Junior Farmers stock judging competition - Organized the first Elgin County dairy cattle exhibition at the Royal Winter Fair, Toronto - Initiated large-scale planting of soya beans in Elgin County Co-author of report, "Agricultural Analysis of Elgin County" (1930) that formed the basis of the first soil survey/analysis for Elgin Sc9nty KEN MONTEITH INDUCTED IN ELGIN COUNTY AGRICULTURAL HALL OF FAME KEN MONTEITH INDUCTED IN ELGIN COUNTY AGRICULTURAL HALL OF FAME RECENT ACQUISITION -MILLS COLLECTION RECENT ACQUISITION -MILLS COLLECTION RECENT ACQUISITION -MILLS COLLECTION ■ Elgin -ti.r= . Archive 44 } SOCIAL MEDIA SUCCESS FLICKR PHOTO SHARING SITE: 3 MILLION + VIEWS flickr Ycm People Groups Ex Vole Create Upload St a ts for Your account Daily aggregate views on your account View counts „„„ 5,739 49238 2,667,778 -94 61 78,980 8 48 55 078 0 2,178 0 0 5,841 &347 3,004.021 45 ALMA COLLEGE HISTORY (2011) - THIRD PRINTING Alma College, the Latter Years Fes: SUSAN BUTLIN 46 PAUL BALDWIN LEGACY COLUMN - REPRINTING EGCY Georgian was the first European style built in Upper Canada. Imported from the British Isles either directly by British immigrants or indirectly by loyalist or American set- tiers familiar with it in the new United States, it is the style of the oldest brick house in our region, the Moore House of Sparta, The Moores were one of the families of Quakers who had come to South Yarmouth after the conclusion of the War of 1812. In 1788, the Crown had granted that land to the Babys and in 1816. Baby had sold it to Jonathon Doan, a Quaker from Pennsylvania who acted as his land agent and recruited fellow Quakers to the area. In 1820. Doan arranged a land patent for Samuel Moore for 400 acres Just north of Sparta. Samuel Moore died in 1822 and although the land was not registered to his son, John Moore. until the 1850s, it is assurned that John took over the land after his father's death and built his Georgian home in 1824. A Georgian is rectangular in shape, two storeys, with a gable roof at a 30 pitch. At front, it has nine 12- aver 12 double-hung windows, a door and nar- row transom, all placed symmetrically. Such a colonial home would have been heated by fireplaces and has nwe chimney& one centred on each side wall. The whale is plain and simple, reflective of the rudimentary skills and tech- nology of the tune. Specialties of the Moore House are the strawberry brick made on the site, the fieldstone used to provide strength to the first storey, the corners and sidewalls, and the fact that it is built into the sloping side of the Sparta mo- raine which provided not only the stone but also year round running water from a natural spring. ,^1� It has been faithfully restored by tiella4cLarns of Sparta, CHLO RADIO - 45TH ANNIVERSARY CELEBRATION 1m 48 IN NEWFORMDIGITAL.COM FILM SHOOT REPORTS OF COUNCIL AND STAFF April 14, 2015 Council Reports — (ATTACHED) Councillors Currie and Jones — Annual Warden's Banquet — Another Option Staff Reports — (ATTACHED) Director of Engineering Services — Regional Rideshare Initiative — City of London Director of Engineering Services — Automated External Defibrillator (AED) Director of Engineering Services — Port Burwell — Emergency Medical Services Base Accessibility Coordinator — Joint Accessibility Advisory Committee Appointments 2015 - 2018 Manager of Information Technology — Wide Area Network Services Manager of Planning — Approval for Official Plan Amendment No. 13, Municipality of Bayham Manager of Planning — Approval of Official Plan Amendment No. 14, Municipality of Bayham Director of Community and Cultural Services — Proposed Itinerary for 2015 Tour of Roads, Libraries and Homes Director of Community and Cultural Services — Elgin County Museum Advisory Committee Membership Marketing and Communications Coordinator — 2014 Economic Development Year in Review Director of Financial Services — Elgin St. Thomas Public Health (ESTPH) Reserve Policy 50 REPORT TO COUNTY COUNCIL FROM: Councillors Currie and Jones DATE: March 26, 2015 SUBJECT: Annual Warden's Banquet - Another Option INTRODUCTION: The annual Warden's Banquet has been set for the Vienna Community Centre on Friday, November 27, 2015. Every year the Social Committee reviews the previous year's event to determine if anything needs to be "tweaked" or adjusted. Accordingly, this report presents another option for council's consideration, one that makes for a more personal and intimate gathering. Of course, the current format remains effective in recognizing the Warden. The purpose of this report is to determine if council would like to make a few changes. Sample programs are attached, showing both the current and the proposed option. DISCUSSION: The purpose of the Warden's banquet is for County Council to honour it's sitting Warden for the time and commitment during his /her term. While it used to be very formal, with Head Table guests being piped in, music provided and some form of entertainment, the affair was changed to be more informal and less structured. The response to these changes has been positive with people enjoying more time for fellowship and conversation. With this in mind, other Counties have been revising their programs to make them more informal calling them "Warden's Dinners" instead of banquets. The gathering would include County Council, Senior Staff, Past Wardens and spouses, the local M.P. and M.P.P. and the Mayor of St. Thomas, the County Solicitor and Court Auditor plus the Warden's list of invitees (family, friends etc). It would not include sponsors and business associates such as engineering, insurance, major suppliers, visiting wardens, local councillors and staff, for example. The idea is to create a greater focus on those directly involved with Elgin County Council, since it is Council that is honouring its Warden. It should be noted that the Elgin Municipal Association already provides an opportunity for these individuals to converse and that dinner is attended by the same people who frequent the Warden's Banquet. The program would also be streamlined, eliminating some of the fanfare. There would be a welcome by the co- hosts, the Social Committee; an introduction of County Council; dinner; a recognition speech (with gift presentation) and a thank you from the Warden. People would be encouraged to mingle. The event would respect tradition with formal County attire and some structure with a shortened version of the program. 51 CONCLUSION: Attached for Council's consideration and input is a revised Warden's Dinner format. Also attached is the program using the current format. The Social Committee welcomes your reaction and will be guided by your decision. RECOMMENDATION: THAT County Council determine its preference for either: 1) Maintaining the current Warden's Banquet format, or: 2) Introducing a new format called the "Warden's Dinner ". All of which is Respectfully Submitted Approved for Submission Councillor Greg Currie Mark G. McDonald Chief Administrative Officer Councillor Grant Jones 52 CURRENT PROGRAM Chairpersons /Co- emcees — Greg Currie and Grant Jones Grace — David Mennill Toast to the Queen and Canada — Dave Marr DINNER Thanks to Caterer— Bernie Wiehle SHORT INTERMISSION Introductions: Head Table — Sally Martyn County Council — Warden Ens Past Wardens — Cameron McWilliam Moment of Silence to Honour Past Wardens — Mike Wolfe Visiting Wardens, Mayors and Clerks — Dave Marr Greetings from — ? ?, MP — Jeff Yurek, MPP — Heather Jackson, Mayor City of St. Thomas Warden's Presentation: Remarks: Greg Currie /Grant Jones Gift: Past Warden Marr and Sandy Marr to Warden Ens and Mary Lee Ens Warden's Remarks PROPOSED PROGRAM Welcome and Introduction of Warden, County Council and Special Guests - Chairpersons/Co-emcees — Greg Currie and Grant Jones Grace — David Mennill DINNER Recognition of Past Wardens — Dave Marr Moment of Silence to Honour Past Wardens — Cameron McWilliam Warden's Presentation: Remarks: Greg Currie /Grant Jones Gift: Past Warden Marr and Sandy Marr to Warden Ens and Mary Lee Ens Warden's Remarks r4 I 3 111 ` n�,, REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services Alan Smith, General Manager of Economic Development DATE: March 25, 2015 SUBJECT: Regional Rideshare Initiative — City of London INTRODUCTION: The City of London made a request to the County of Elgin, along with other counties and cities in the region, to participate in a multi jurisdictional carpooling program. The program connects two or more individuals so that they share a ride from their residential area to an employment area. Staff is recommending that the County participate in the program and the program be reviewed in one years time. DISCUSSION: The City of London is promoting a program that will reduce automobile driving by individuals within the City of London and is encouraging the counties and cities surrounding London to also participate in the program. The City of St. Thomas was requested to participate in the program and is seeking clarification to a few concerns before a final endorsement; such as liability for personal incidents between ride share parties, commitments that may go unfulfilled and harassment or abuse. The London program, Regional Rideshare Initiative, has the potential to benefit the residents of the County as well as the City of London. The initiative promotes carpooling from a collection point at or near a participant's residence to a drop off point at or near his or her place of employment. The situation would be reversed at the end of the working day. This program has many benefits such as: a reduction in greenhouse gas emissions; a decrease in travel expenses to and from a workplace; an increase in London's bedroom communities' value; assist local employers with labour force attraction efforts; and also promoting cooperation within a regional environment. The first year expenses are estimated to be between $3,000 and $5,000 and the second and subsequent years, if Council approves the continuation of the program, expenses are estimated at $2,500 to $4,000. Staff is recommending that the first year's fees be allocated from the 2015 operating surplus and the second and third year be allocated from the Economic Development budget. 55 Included in the estimated expenses is an annual fee to use the software as a service ($1,300) and promotional expenses ($1,500 to $3,700). The City of London will provide the promotional information and the County can use that information to advertise (County website, provide to local businesses, Twitter and Facebook feeds and traditional media). Staff is recommending that this program be reviewed in one year's time to ascertain that it is meeting the goals of the program. The software as a service program for the Regional Rideshare Initiative, through its cloud based portal and through online surveys, will gather vital information such as: who is using the ridesharing service; usage of ridesharing; and where they are ridesharing. Staff is suggesting that the County Solicitor and County Insurer review the Subscription Agreement and Terms of Use to ensure that they meet the needs of the County and that all risks have been considered. CONCLUSION: Participating in the Regional Rideshare Initiative will improve the region's environmental footprint, reduce commuters travel expenses and reduce the wear and tear on the County's road system - all positives. The County Solicitor and County Insurer will review the documents for signature to ensure that it meets the needs of the County. RECOMMENDATIONS: THAT the County of Elgin agree, in principle, to participate in the Regional Rideshare Initiative, subject to a thorough review and approval by the County Solicitor and Frank Cowan Company; and, THAT the first year funds be allocated from the 2015 Operating Surplus and the second and third year funds, if approved by County Council, be allocated from the Economic Development Department. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer Alan Smith General Manager of Economic Development 56 REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: March 25, 2015 SUBJECT: Automated External Defibrillator (AED) INTRODUCTION: Automated External Defibrillators (AEDs) are located throughout our community. An AED would be an important asset for the County of Elgin Administration Building, since it could save a life. Engineering is requesting the purchase of one AED to be located at 450 Sunset Drive, Central Elgin. DISCUSSION: An AED is an easy to use device. Adhesive AEDs are connected by wires to a person's chest. The AED detects the electrical activity of the heart and detects the heart's rhythm. If the heart is in a shockable rhythm, the AED instructs the provider to press a button that delivers a controlled shock to the heart. The shock stops the heart in an attempt to trigger the heart to resume a normal rhythm. Also, cardiopulmonary resuscitation should continue until EMS arrives. Recently, the advent of safe and easy to use AEDs makes it possible for any member of the public to use and help save lives. Once an AED is turned on, the unit will coach the user through all the necessary steps, by giving step by step instructions, on what to do in an emergency situation. The AED will only deliver a shock if the heart is in a rhythm that can be corrected by the AED. One AED for the Administration Building is estimated at $2,000 and if approved the monies can be allocated from within the present approved budget. The annual operating cost is approximately $100 and the life cycle of the AED is eight years. The AED will be mounted and stored on the first floor at the front main entrance of the Administration Building. The AED will also contain a First Responder Kit which is purchased separately but is included in the estimated cost for the AED. It will include disposable vinyl gloves, a mouth barrier mask with valve and filter, disposable razor, disposable anti - microbial wipe, and a pair of trauma scissors. CONCLUSION: An AED can be an important life safety device for the County of Elgin Administration Building and staff is requesting the purchase of one AED. 57 RECOMMENDATIONS: THAT an Automated External Defibrillator be purchased for the County Administration Building, 450 Sunset Drive, Central Elgin; and also, THAT the monies be allocated from the Administration Building Operating Budget. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 58 ;op ry,. � yr `.i Mk{'Au:nd Ft REPORT TO COUNTY COUNCIL FROM: Clayton Watters, Director of Engineering Services DATE: March 25, 2015 SUBJECT: Port Burwell — Emergency Medical Services Base INTRODUCTION: The County of Elgin approved the relocation of the EMS Base from the Straffordville Fire Station to the downtown business area in Vienna last summer. Medavie EMS Elgin Ontario is requesting relocating the Vienna EMS base to the Port Burwell Fire Station. The Vienna EMS base is currently operating from 7:00 a.m. to 5:00 p.m. Monday to Friday. DISCUSSION: Medavie EMS Elgin Ontario has been operating an EMS base in Vienna since August 1, 2014 and the lease will expire on July 31, 2015. The annual expenses for the facility are approximately $18,000, which includes items such as rent, utilities, telecommunications, insurance, etc. Recently, Medavie EMS Elgin Ontario has requested that the Vienna base be relocated to Port Burwell Fire Station Number 1, per the attached correspondence. The request to relocate the EMS station is due to the absence of a garage facility at the present location. In order to rectify the situation a small temporary garage would need to be constructed. It would be very difficult to install a permanent garage at the Vienna location due to the close proximity of surrounding buildings. A temporary facility would be in excess of $5,000. A temporary garage would permit the ambulance to be kept warm in the winter so as not to freeze the liquid medications on board and to prevent them from overheating in the summer. A review of viable alternatives, by Medavie, within the Vienna area proved to be unsuccessful. Medavie discussed the alternatives with the Bayham Fire Chief and both agreed that the Port Burwell Fire Station is the preferred alternative due to the central location of calls within the municipality. In 2014, there were 193 calls within Bayham, with 138 calls of those calls in the Straffordville to Port Burwell corridor. The distance from Port Burwell to Straffordville is approximately 13 kilometres, or 12 minutes travelling time. It is anticipated, due to the location of the majority of calls, response times should improve. 59 The Port Burwell Fire Station has sufficient vehicle capacity, adequate washroom facilities, a separate storage area and crew areas. The Bayham Chief Administrative Officer indicated that a small fee would be required to compensate for sharing the communication costs. Staff would recommend that the Port Burwell Fire Station be used until August 2015 at which time Medavie EMS will provide an update to Council. Additionally, staff would recommend that the Municipality of Bayham concur with this recommendation and that this be a trial period until August 2015. CONCLUSION: It is anticipated that stationing a vehicle at the Port Burwell Fire Station should improve the response times in the Municipality of Bayham and will result in an estimated cost savings of $18,000 per year. RECOMMENDATIONS: THAT the County of Elgin direct Medavie EMS Elgin Ontario Incorporated to relocate the Bayham EMS station to the Port Burwell Fire Station; and, THAT this change be subject to the concurrence of the Municipality of Bayham; and, THAT Medavie EMS Elgin Ontario provide an update to County Council in August 2015 in regards to the EMS base at the Port Burwell Fire Station. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 60 Review of Bayham Ambulance (emergency response unit) Station Location Background In January of 2013 the Elgin County Council approved a pilot project of staffing an emergency response unit (ERU) in the Bayham area in an attempt to mitigate response times that were in excess of Municipal benchmarks and Ministry of Health response time standards. The ERU (currently an ambulance) staffed with a single paramedic, Monday to Friday from 0700 to 1700 was initially housed in the Straffordville Fire Station. Subsequently in August of 2014 a temporary 'posting' location was established in Vienna. This was done is response to no significant changes in response times in the region of Bayham. Moving the ERU further south did improve response times in the region as a large percent of calls occur in the southern (Port Burwell area) portion of the Municipality. The current posting location does not have garage facilities and the ERU remains parked outside of the office location which is currently being rented by Medavie EMS Elgin Ontario (MEMSEO) for paramedic crew(s). A previous search for a suitable location with garage facilities was unsuccessful. In December of 2014 this was identified as an issue during a facility inspection with County officials and MEMSEO began looking for alternatives. In January of 2015 an updated piece of fire apparatus was added to the Straffordville Fire Station which necessitated moving the ERU within the station to an area that is problematic both for the firefighters and the paramedics. This is due to the physical footprint of the building resulting in tight quarters for parking, lack of wash facilities and no external power (charging) source for the ERU. Current Situation Paramedics report for duty at the Straffordville Fire station and after checking the ERU drive south to Vienna where the vehicle remains outside and crew in temporary office location until near the end of shift where the ERU is driven back to Straffordville. The ERU is able to respond within the community from this location. A further search for an alternative location within Vienna was unsuccessful. There are no existing facilities suitable for the ERU in Vienna unless land was purchased and a new building built. In February of 2015 MEMSEO met with Chief Randy White of the Bayham Township Fire Station 1 located 55451 Nova Scotia Line in Port Burwell to discuss options. During this meeting it was suggested that the ERU could be moved to the Port Burwell Fire Station. The station has ample room, storage facilities, washroom and kitchen facilities as well as a separate crew area for the paramedic(s). A data review was completed using 2014 responses and is outlined as follows: • 193 emergency (code 4) Ambulance calls in Bayham (Appendix A.1) • 138 within the Straffordville - Vienna — Port Burwell corridor (Appendix A.2) • 70 in Port Burwell (Appendix A.3) 61 • Port Burwell to Straffordville is 13km (12 min)* • Port Burwell to Vienna is 6km (8 min)* *google maps Recommendation Based on the data provided above and the facility issues identified previously that a trial commences having the ERU respond from the Bayham Township Firehall 1 commencing in April of 2015. MEMSEO will provide crew quarter furniture, computers, related storage and apparatus floor items (power cord etc.). MEMSEO will monitor response time and provide a full report to Council at the end of August as per previous Council approval. 62 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Jennifer Cowan, Accessibility Coordinator Rob Bryce, Director of Human Resources DATE: March 24, 2015 SUBJECT: Joint Accessibility Advisory Committee Appointments 2015 -2018 INTRODUCTION: In 2013, the Joint Accessibility Advisory Committee (JAAC) updated their Terms of Reference which included a change to the length of appointment to three years. DISCUSSION: An advertisement was placed in several local newspapers through the "Central Elgin Buzz" including: the St. Thomas Times Journal, Lake Erie Beacon, Weekly News and Aylmer Express. The advertisement was also included on the websites for both Central Elgin and Elgin County. Interviews were conducted by Sally Martyn, Elgin County Councillor and Central Elgin Deputy Mayor, Dianne Wilson, Central Elgin Deputy Clerk and Jennifer Cowan, Elgin County Accessibility Coordinator. Based on interviews conducted, the following candidates are being recommended for JAAC appointment from 2015 -2018: Douglas Mayer, Arnold Row, Stephen Campbell and Michele Horton. CONCLUSION: Staff respectfully requests that County Council approve the recommended appointment to the County of Elgin /Central Elgin Joint Accessibility Advisory Committee. RECOMMENDATION: THAT County Council approve the appointment of Douglas Mayer, Arnold Row, Stephen Campbell and Michele Horton to serve on the County of Elgin /Central Elgin Joint Accessibility Advisory Committee (JAAC) effective immediately for a three year term. All of which is Respectfully Submitted Jennifer Cowan Accessibility Coordinator Rob Bryce Director of Human Resources 63 Approved for Submission Mark G. McDonald Chief Administrative Officer �irlhr� %llll%yy�_ Ire' Atnoe REPORT TO COUNTY COUNCIL FROM: Al Reitsma, Manager of Information Technology Mike Hoogstra, Purchasing Coordinator DATE: March 23, 2015 SUBJECT: Wide Area Network Services INTRODUCTION: This report provides details on the Request for Proposal (RFP) process and seeks Council's approval to award the contract for the County's Wide Area Network (WAN). The County's WAN connects the Administration building with the three LTC Homes. DISCUSSION /CONCLUSION: The RFP for Wide Area Network Services was issued on February 25, 2015 and closed on March 12, 2015. Twenty seven (27) firms viewed the RFP document on Biddingo. At the closing only one (1) proposal was received from Eastlink. Eastlink, the County's current provider, has provided excellent service in the past and the pricing received is favourable. The new agreement provides the County with increased bulk internet bandwidth to 50 Mbps from the current 25 Mbps. All other connection speeds between the sites will remain the same. The total cost for services from Eastlink is $43,200 per year. The previous agreement was $48,000 per year which results is a savings of $4,800 per year. The pricing is guaranteed for the term of the agreement which is three (3) years. RECOMMENDATIONS: THAT Eastlink be selected to provide Wide Area Network Services to the County's facilities for a three (3) year term for a total price of $43,200 per year with the option to extend the current agreement for an additional two (2) years; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. All of which is Respectfully Submitted Approved for Submission Al Reitsma Mark G. McDonald Manager of Information Technology Chief Administrative Officer Mike Hoogstra Purchasing Coordinator Jim Bundschuh Director of Financial Services 64 urimik11O 4r, ¢� .Nip REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: March 24, 2015 SUBJECT: Approval for Official Plan Amendment No. 13 Part Lots 13 & 14, Concession 5 55378 Calton Line Municipality of Bayham Owner /Applicant: William & Jacqueline Ringland File No.: BA- OPA13 -14 INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No. 13 to the County of Elgin on January 7, 2015 for approval. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the "Approval Authority" fails to make a decision within 180 days after the amendment is received any person or public body may appeal to the Ontario Municipal Board. (see attachments) DISCUSSION: The purpose of Official Plan Amendment No. 13 is to revise the policies of the Municipality of Bayham Official Plan as they relate to lot creation for a residence surplus to a farming operation. While this amendment is general in nature and will affect all lands that are designated "Agricultural ", it was initiated by the applicant who was attempting to facilitate the severance of a surplus dwelling which did not meet the policies of the local Bayham Official Plan. The applicant's planning consultant provided an overview of the proposal in which he indicated that an official plan amendment was needed to remedy his client's situation and that such change would be consistent with the Provincial Policy Statement. As a result an application for an official plan amendment was submitted to the Municipality of Bayham on September 4, 2014. Following the submission of a report from the municipality's planning consultant a public meeting was scheduled on December 4, 2014. Township Council received no objections from the public and as a result Council adopted the Official Plan Amendment by By -Law 2014 -116 and forwarded the document along with supporting materials to the County of Elgin for approval. This application for Official Plan Amendment proposes to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings and applies to all lands designated as "Agriculture" in the Municipality. The changes include providing for a "rolling" date of 10 years as the minimum age of a surplus residence, prior to the date of an application for severance. The existing policy states that the dwelling must have been built and occupied prior to July 5, 2001. In addition the policies would be changed to require that one existing dwelling within the Municipality of Bayham rust be retained by the proponent. The existing policy required that such retained, existing dwelling, must be located in the "agriculture" designation. The Municipality of Bayham held a public meeting to consider this Official Plan Amendment on December 4, 2014 and no objections were received from the public. Planning reports from its consultant IBI Group and two staff reports supported the proposed Official Plan Amendment. Elgin County circulated the adopted amendment to the Ministries of Municipal Affairs and Housing and Agriculture, Food and Rural Affairs. These Ministries replied indicating that they had only minor comments and no objections. CONCLUSION: The Council of the Municipality of Bayham supports this Amendment and adopted it by By- law 2014 -116 on December 18, 2014. The Municipality's planning consultant and municipal staff presented reports that offered no objections to the proposed Official Plan Amendment. The Manager of Planning has reviewed File No.BA- OPA13 -14, along with the background material that was submitted by the Municipality of Bayham. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Bayham Official Plans. RECOMMENDATION: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.13 to the Municipality of Bayham Official Plan, File No. BA- OPA13 -14 and that staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 66 AMENDMENT NUMBER 13 TO THE OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM DWELLINGS MUNICIPALITY OF BAYHAM The following text and map schedule constitute Amendment Number 13 to the Official Plan of the Municipality of Bayham OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM THE attached text and map schedule constituting Amendment No. 13 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT. THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By -law No. 2014 -116, in accordance with Section 17 of the PLANNING ACT, on the 18th day of December 2014. MAYOR ( 4 % (� v 7 .i 'I 1f /LC 68 CLERK BY -LAW NO. 2014-116 THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of the PLANNING ACT, hereby enacts as follows: 1) THAT Amendment No. 13 to the Official Plan of the Municipality of Bayham consisting of the attached map schedule is hereby adopted. 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 13 to the Official Plan of the Municipality of Bayham. 3) THAT no part of this By -law shall come into force and take effect until approved by Elgin County. ENACTED AND PASSED this 18th day of December 2014. ERK CERTIFIED that the above is a true copy of By -law No. 2014 -116 as enacted and passed by the Council of the Corporation of the Municipality of Bayham. 69 OFFICIAL PLAN OF THE MUNICIPALITY OF BAYHAM AMENDMENT NO. 13 1. PURPOSE The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings. 2. LOCATION The amendment applies to all lands designated "Agriculture" as shown on Schedule Al Municipality of Bayham Land Use of the Official Plan. 3. BASIS OF THE AMENDMENT The application is deemed to be in accordance with the Provincial Policy Statement 2014 and the Official Plan of the County of Elgin. Fora complete analysis of this criteria including why the proposed application is recommended for approval see the memorandum dated October 24, 2014 titled "Application to Amend the Official Plan & Zoning By -law #Z456 -2003 - Pt. Lot 13 & 14, Concession 5, 55738 Calton Line; and Official Plan Section 2.1.7 Surplus Farm Dwellings ", by IBI Group. 4. DETAILS OF THE AMENDMENT Section 2.1.7.1 through 2.1.7.4 of the Official Plan are hereby deleted in its entirety and replaced with the following: 2.1.7.1 In accordance with the Provincial Policy Statement, farm consolidation shall mean the acquisition of additional farm parcels to be operated as one farm operation. Farm consolidation may result in the identification of existing farm dwellings that are rendered surplus to the consolidated farm operation. Consents to sever and convey existing farm dwellings which were built and occupied a minimum of ten (10) years prior to the date of consent application, and which are surplus to a consolidated farm operation, may be permitted within the "Agriculture" designation in accordance with the following criteria: a) In the opinion of Municipal Council, a land use conflict shall not be created with agricultural operations or other existing land uses in the immediate area of the subject lands; b) Where a farm parcel with more than one existing dwelling is being consolidated into a farm operation, only one dwelling may be severed from that farm parcel, and no more than one severance of a surplus dwelling shall be allowed from an original farm parcel regardless of changes in boundary or ownership. c) A minimum of one existing dwelling within the Municipality of Bayham must be retained by the proponent farm operation, or a registered owner of 70 the proponent farm operation; 2.1.7.2 The severed lot with the surplus farm dwelling shall: a) Be no larger than is necessary to support a private sanitary sewage treatment and disposal system as determined by the appropriate approval authority, and be serviced by a potable water supply; b) Meet the provisions of the MDS 1 for livestock facilities and manure storage facilities on the proposed retained lands; c) Be rezoned in a Rural Residential Zone in the Zoning By -law of the Municipality of Bayham; 2.1.7.3 The severed lot with the surplus farm dwelling may: a) Include accessory buildings and structures if in the opinion of Municipal Council a land use conflict will not be created; and b) Include accessory buildings and structures where the property has been rezoned to prohibit the keeping of livestock 2.1.7.4 All parcels of property constituting the retained agricultural lands shall: a) Depending on the current zoning and lot size, meet the provisions of the Agricultural (Al / A1-A) Zone regulations of the Zoning By -law of the Municipality of Bayham; b) Be rezoned to prohibit the placement, development, or establishment of any additional type or form of residential dwelling units thereon, regardless of changes in property boundary or ownership. 71 urimik11O 4r ¢� .Nip REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: March 16, 2015 SUBJECT: Approval for Official Plan Amendment No. 14 41 Erieus Street Village of Port Burwell Municipality of Bayham File No.: BA- OPA14 -14 Owner /Applicant: Trustees of Straffordville -Port Burwell Pastoral Charge, United Church of Canada (St. Paul's United Church) INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No. 14 to the County of Elgin on January 7, 2015 for approval. In accordance with Section 17 of the Planning Act the "Approval Authority" is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the "Approval Authority" fails to make a decision within 180 days after the amendment is received any person or public body may appeal to the Ontario Municipal Board. (see attachments) DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at southwest corner of Robinson and Erieus Streets known municipally as 41 Erieus Street, Port Burwell, Municipality of Bayham. The purpose of the Official Plan Amendment is to re- designate lands comprising 0.12 hectares (0.3 acres) from "Institutional" to "Residential" in order sell the former St. Paul's United Church and allow for its conversion to a private residential use. The Elgin County Official Plan designates Port Burwell as a Tier 1 settlement area where full municipal services are available. The County Official Plan policies direct growth to Tier 1 settlement areas and supports redevelopment within these areas. St. Paul's United Church was put up for sale as it was considered surplus to the needs of the United Church of Canada. A buyer is interested in converting the existing structure into a private residence. The Municipality of Bayham held a public meeting to consider this Official Plan Amendment on December 18, 2014 and no objections were received from the public. The Municipality of Bayham received a planning report from its consultant IBI Group on November 21, 2014 and a staff report dated December 18, 2014. Both reports supported the proposed Official Plan Amendment. 72 Based on the site - specific nature of this Official Plan Amendment , its location within a fully serviced settlement area and the fact that residential redevelopment of a former institutional use (church) is compatible with surrounding land uses in the vicinity of the subject lands, it was determined that circulation of this amendment to agencies and /or ministries was not required. CONCLUSION: The Council of the Municipality of Bayham supports this Amendment and adopted it by By- law 2014 -122 on December 18, 2014. The Municipality's Planning consultant presented a report that offered no objections to the proposed Amendment and a municipal staff report supported the Amendment. The Manager of Planning has reviewed File No.BA- OPA14 -14, along with the background material that was submitted by the Municipality of Bayham. Based on the above the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Bayham Official Plans. RECOMMENDATION: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.14 to the Municipality of Bayham Official Plan, File No. BA- OPA14 -14 and that staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 73 A EN ET TOT EOFFCA OF TH UNICIPALITY ER 14 AY SU JECT: T sties of Straffo dvill United Church of Caned AM ell Pastoral C a 41 Erieus Street, Port Burwell ($t. Pauls Pi fte Church) The following text a d map schedule constit te Arne d nt Number 14 to the OfflcM Pia of the uniclp lity of Bayha OFFICIAL PLAN UNICI OFT ALITY 111 F B AM E attached text and map schedule constituting Amendment No. 14 to the Official Plan of the Municipality of Bayham was prepared upon the recommendation of the C.,ouncil et the Municipality of Bayham after evaluation of public input pursuant, to the provisions of the LAN II 1G ACT, THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by By-law No, 2014-122, in accordance with Section 17 of the PLANNING ACT„ on the 118th day of December 2014. MAY CLE 75 YLAW NO. 2 -122 THE Council of the Corporation of the Municipalitylof Bayham, in accordance with the provisions of the L NNING ACT, hereby enacts as follows: 1) T AT Amendment No. 14 to the Official Plan of the MunicpItyo attached map schedule is hereby adopted, consisting of the 2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin for approval of the aforementioned Amendment No. 14 to the Official Plan of the Municipality of Bayharn. 3) THAT no part of this Bylaw shall come into force and take effect until approved by Elgin County, ENACTED ND PA ED this 1r day of December 2014. CERTIFIED that the above is a true copy of By-law No, 2014•122 as enacted and passed by the Council of the Corporation of the Municipality of Bayham, CLERK 76 1. T (JRPOSE I, 1, E U -MAL PL C1PALITY OF AMEND E NO. 14 AY 4 The purpose of the official plan amendment is to change the land use designation on approximately 1211 m2(13066 ff) of land from the institutional' designation to the "Residential" designation in the Official Plan of the Municipality of Bayhatr, which would facilitate a change in zoning on the same lands from the Institutional (I) Zone to the Village Residential (R1) Zone 2. C T1ON The area affected by this amendment a triangular parcel of land located at the southwest corner of Robinson Street and Erieus Street, and known municipally as 41 Erieus Street in the Village of Port Burwell, ASIS OF THE ANT D EN The subject, lands are characterized es an underutilized institutional use, formerly used as a church. Due to the lands being surplus to the needs of the United Church of Canada, they are considering selling the lands for private residential uses. The proposed redesignation of the subject lands would meet the intent of Section 4.2.1.1 and 4.2.2.1 of the Official Plan to encourage new residential uses in areas with full municipal services, and by Idling the vacant areas of Villages respectively. In addition, infilling, intensification and redevelopment are supported by provincial and county policy. Section 1,1,3,1 and 1.1.3,4 of the Provincial Policy Statement 2014 states that settiement areas shall be the focus of growth and development, and that regeneration within these areas shall be promoted. Section C1.3,1 of the County of Elgin Official Plan states that that the County supports residential intensification and redevelopment within settlement areas where the provision of services are available. Given that the lands are located within a designated "Village' with full municipal services„ the application meets the intent of the policies of the Municipality of Bayha,m Official Plan, Elgin County Official Plan, and Provincial Policy Statement 2014, insomuch that it promotes redevelopment, intensification and the use of existing municipal services. DETAILS OF T E AMEN 1 MENT a) Schedule 'ID' Municipalit gyiLam: Land Use of the Official Plan of the Municipality of Bayharn is hereby amended by changing from Institutional" to "Residential" those lands outlined and marked as changed to "Residential' en the attached Schedule l'A", which shall constitute pan of this amendment b) The lands subject to this Amendment and designated 'Residential' rnay be used, developed and zoned in accordance with the 'Resictentiar designation polices of Section 4.5.2 of the Official Plan, as amended. 77 OFFICIAL PLAN OF THE MUNICIPALITY of BAYHAM SCHEDULED' PORT BURWELL: LAND USE and CONSTRAINTS Residentat uttl Unit Residential Harbour Residential !Commercial ▪ Commercial .= Institutional Indus-Mal Open Space ▪ Conservation Lands Spec Policy Areas ng.traints ds ▪ Sewage Treatment Facilities Base Features County Roads Loc Roads Watercourse / SMretme 125 250 1 :10. 78 REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services Clayton Watters, Director of Engineering Services DATE: March 30, 2015 SUBJECT: Proposed Itinerary for 2015 Tour of Roads, Libraries and Homes INTRODUCTION: Council has directed staff to proceed with a tour of County road and bridge projects, library branches and long term care homes on June 3rd and June 17th, 2015. This report informs Council of an itinerary for these two days. DISCUSSION / CONCLUSION: June 3rd — West tour Engineering projects will include the following: • Sunset Road and East Road Bicycle Facilities • Union Road Rehabilitation • Duff Line Slope Rehabilitation • Miller Road Reconstruction • Dunborough Road Rehabilitation Library branches in West Lorne, Dutton, Shedden and Port Stanley will be visited. Lunch will be hosted by Bobier Villa. June 17th - East tour Engineering projects will include the following: • John Wise Line Rehabilitation • Richmond Road Rehabilitation • Edison Bridge Access Road • Calton Line Slope Rehabilitations • Brooks Bridge Replacement • Bradley Creek Bridge Replacement • Imperial Road Bicycle Facilities • Dexter Line Relocation Library branches in Springfield and Straffordville will be visited. Lunch will be hosted by Terrace Lodge. 79 One or more ambulance bases may be visited if time permits. A travel coach will be booked for both days. Departure time from the Elgin County Administration Building will be 8:30 am and expected return time will be approximately 3:30 pm on both days. RECOMMENDATION: THAT the report titled "Proposed Itinerary for 2015 Tour of Roads, Libraries and Homes" dated March 30, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer Clayton Watters Director of Engineering Services 80 r4 I 3 111 ` n�,, REPORT TO COUNTY COUNCIL FROM: Brian Masschaele, Director of Community and Cultural Services DATE: March 30, 2015 SUBJECT: Elgin County Museum Advisory Committee Membership INTRODUCTION: The Elgin County Museum Advisory Committee is established under By -law No. 11 -13 as attached which governs the mission and mandate of the museum. This report informs Council of members currently serving on the committee. DISCUSSION: Membership on the Elgin County Museum Advisory Committee is comprised of representatives as follows: • One member of Elgin County Council; • Two appointees from Elgin County Women's Institutes, one from East Elgin and one from West Elgin; • One appointee on behalf of Elgin -St. Thomas branches of the IODE; • One appointee, to be named by Elgin County Council, who is representative of, or employed by, another museum located with the County of Elgin and who will act as a liaison with County museums; • Two appointees, to be named by Elgin County Council, as at large" members who shall be persons interested and knowledgeable about the affairs of the Museum; Membership is for a four -year term which is renewable and no member can serve in a specific executive capacity for more than 8 consecutive years. The member from Elgin County Council is appointed annually for a one -year term. Meetings take place on average four times per year and minutes are available for public inspection. For Council's information, the following are the current representatives on the Elgin County Museum Advisory Committee: • Ms. Helen VanBrenk, Chair (West Elgin Women's Institute member) • Mr. Perry Clutterbuck, Vice -Chair (member at- large) • Ms. Lynda Hunter, Secretary (IODE member) • Ms. Marie Nancarrow (member at- large) • Ms. Joan Mansell (East Elgin Women's Institute member • Ms. Kim Teuscher (Gay Lea Dairy Heritage Museum, museum liaison member) • Councillor Sally Martyn — County Council representative 81 CONCLUSION: The members of the Elgin County Museum Advisory Committee play an important role in supporting the operations of the Museum and are to be thanked for their volunteer service. RECOMMENDATION: THAT the report titled "Elgin County Museum Advisory Committee Membership" dated March 30, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Brian Masschaele Mark G. McDonald Director of Community and Cultural Services Chief Administrative Officer 82 COUNTY OF ELGIN By -Law No. 11 -13 "BEING A BY -LAW TO PROVIDE FOR THE OPERATION OF THE ELGIN COUNTY MUSEUM" WHEREAS pursuant to Section 11(2) of the Municipal Act, 2001, S.O. 2001, c.25, an upper -tier municipality may pass by -laws respecting matters within the spheres of jurisdiction described in the Table to this section; and WHEREAS said Table authorizes an upper -tier municipality to pass by -laws regulating culture and heritage; and WHEREAS Council did pass By -Law No. 05-44 to provide for the operation of the Elgin County Museum as amended through By -Law No. 09 -40; and WHEREAS it is deemed necessary and appropriate to further amend and consolidate all By -Laws pertaining to the operation of the Museum; NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin hereby enacts as follows: 1. NAME — The name of the Museum is the "Elgin County Museum ". 2. ASSETS — The lands, buildings, furniture, equipment, goods, chattels, artifacts and objects of any nature whatsoever whether acquired by or donated to the former Elgin County Pioneer Museum and /or the Elgin County Museum, including objects and artifacts held in trust by the Museum under any previous enactments of this by -law, shall be the property of the Corporation of the County of Elgin. Ownership of the artifacts is assigned unto the Corporation of the County of Elgin, its successors, administrators and assigns absolutely. 3. a) STATEMENT OF PURPOSE — The principle objectives of the Museum are two- fold: i) to acquire, document, preserve, display and interpret for the benefit of the public those artifacts donated to, or maintained by, the Museum which relate to the history and development of the geographic County of Elgin in order to encourage public interest in the history of the County; ii) to provide leadership and professional support to museums located within the County of Elgin in the promotion of a heritage network within the County, including documentation of resources, coordination of exhibits, marketing, training and advisory services. MISSION STATEMENT The Elgin County Museum exists to promote Elgin County's rich historical and agricultural heritage to all Canadians by acquiring, documenting, preserving, exhibiting and interpreting artifacts pertaining to the history of the County of Elgin; and to provide leadership and support to County museums in the promotion of a heritage partnership. b) The Museum shall carry out its statement of purpose and mission through the following activities: ACQUISITION - The Museum is committed to acquiring artifacts pertaining directly to the history of the County of Elgin or its citizens. All acquisitions must meet the terms of clearly defined acquisition policy approved by Elgin County Council. Sufficient space and resources will be devoted to managing all acquisitions in accordance with museum standards and professional practice. 83 - 2 - DOCUMENTATION - The Museum is committed to properly documenting all artifacts in its collection in order to record provenance, transfer of ownership and context of use. Such documentation will include use of instruments such as temporary receipts, deeds of gift and accession registers. PRESERVATION - The Museum is committed to ensuring the long -term preservation of artifacts under its care. Every effort will be made to store artifacts in a suitable repository wherein temperature, relative humidity, lighting and air quality are all controlled according to museum standards as defined by the Canadian Conservation Institute. Adequate security systems will be in place. Staff will furthermore promote the responsible care, handling, conservation and /or reproduction of all artifacts in accordance with preservation policies and procedures. EXHIBITION - The Museum is committed to providing ample space for thematic, permanent and travelling exhibits, which will be made accessible to the general public in a secure environment and within suitable hours. Ample resources will be devoted to producing and providing public access to such exhibits, both on -site and through use of available technology. INTERPRETATION - The Museum is committed to interpretation and educational programs to encourage widespread interest in the history of the County of Elgin. Programs, displays, activities and events will be developed to appeal to groups such as elementary and secondary school students, senior citizens and the public at large. OUTREACH - The Museum is committed to engaging the general public and the museum community in its operations. Outreach activities include advertising, soliciting volunteers, forming partnerships with other County museums, participating in educational opportunities and facilitating professional development. Suitable resources will exist for promoting the Museum and its activities within the community. 4. GOVERNANCE AND STAFFING a) The Museum and its staff shall be governed by Elgin County Council through the Director of Community and Cultural Services (or designate as established by Council) in accordance with the County's policies and procedures. This includes: authority for recruiting, supervising and evaluating museum staff; establishing the budget and financial administration; facility maintenance; hours of operation; and final approval of all written policy governing operations and defining programs. b) The Museum shall have professional staff with responsibility for the acquisition, documentation, care and custody of all artifacts, outreach services, displays, management of volunteers and publicity pertaining to the Museum's operations. c) The County shall have an advisory committee, to be called the Elgin County Museum Advisory Committee, which shall be constituted to act in an advisory capacity to County Council and staff on an as needed basis on matters including (but not limited to): i Admission and membership fees; ii Ideas and research on exhibitions; iii Feedback on potential acquisitions; iv Fundraising activities, publicity and special events; v Review of draft policies and procedures; vi Liaison with County museums; vii Liaison with allied organizations such as Women's institutes, IODE and Elgin County Tourism Services; viii Establishment and organization of related advocacy groups and friends organizations. Representation The Advisory Committee shall be comprised of seven members appointed by the Council of the County of Elgin in the following manner: 84 - 3 - One member of Elgin County Council; Two appointees from Elgin County Women's Institutes; one from East Elgin and one from West Elgin; One appointee on behalf of Elgin -St. Thomas branches of the LODE; One appointee, to be named by Elgin County Council, who is representative of, or employed by, another museum located within the County of Elgin and who will act as a liaison with County museums; Two appointees, to be named by Elgin County Council, as "at large" members who shall be persons interested and knowledgeable about the affairs of the Museum. Any changes to membership shall require the approval of Elgin County Council. The Director of Community and Cultural Services (or designate) and Museum staff shall also attend meetings as non - voting members. Officers The Advisory Committee shall appoint a Chairperson, Vice - Chairperson and Secretary from its members at its first meeting in each year; The Chairperson shall be the presiding officer of the committee. He or she shall arrange for meetings, establish the agenda and preside at all meetings; The Vice- Chairperson shall assume the duties of the Chairperson in his or her absence and shall have when acting so all the authority and responsibility of the Chairperson; The Secretary shall maintain a record of proceedings of the committee, provide notice of meetings, report attendance, disseminate minutes and be generally responsible for the correspondence of the committee. Term of Office The members of the Advisory Committee shall continue in office until their successors are appointed. With the exception of the representative on Elgin County Council, who shall be appointed on an annual basis, members shall be appointed for a term of four years and every effort shall be made for members terms to expire on a "staggered" basis for business continuity purposes. Persons serving on the Advisory Committee shall be eligible for re- appointment, but shall not be eligible for the same position for a period of more than eight (8) continuous years. After an absence of not less than one (1) year such person shall be eligible for re- appointment. In the event that a member is absent from three successive meetings of the Advisory Committee without being excused by resolution of the committee, such member shall be deemed to have resigned from the position and the committee shall forthwith notify such members by certified service mail and proceed to request the appointing body to fill the vacant position on the committee. Rules of Procedure 1. Members shall be recognized by the Chair before speaking; 2. No member shall speak a second time on the same topic until others have had an opportunity to speak to the item; 3. The Chair of the committee shall be encouraged to speak last, following the members of the committee; 4. The Chair reserves the right to limit debate after having provided members with sufficient opportunity to speak. 85 - 4 - Meetings Per Annum The Advisory Committee shall meet no less than two times per calendar year, with an appropriate meeting schedule to be determined by the Chair in consultation with the committee at the beginning of each calendar year. 5. Statement of Ethical Behaviour and Pecuniary Interest - Staff, members of the Advisory Committee and volunteers are obligated to conduct their affairs in accordance with the Employee Code of Ethics as established by Elgin County Council and professional codes of ethics for museum practice. All individuals associated with the Museum shall avoid conflicts of interest, pecuniary or otherwise. If a conflict is declared, individuals shall absent themselves from all discussions on the particular matter. 6. That By -Law Nos. 05 -44 and 09 -40 be hereby repealed. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 31ST DAY OF MAY 2011. Mar . M Donald, Chief Administrative Officer. 86 Dave Mennill, Warden. REPORT TO COUNTY COUNCIL FROM: Katherine Thompson, Marketing and Communications Coordinator DATE: March 9, 2015 SUBJECT: 2014 Economic Development Year in Review INTRODUCTION: The Elgin County Economic Development Year in Review is an annual report that provides a comprehensive outline of the Economic Development department's activities over the past year including studies and strategies, partnerships, events, programs, awards, and success stories. DISCUSSION: The attached report includes updates regarding the County's Land and Space, Economic Gardening, People and Places, and Tourism pillars. Land and Space highlights the marketing and promotion of Elgin's employment lands and vacant facilities including the Dutton Business Park project, realtor outreach and the development of the County -wide community improvement plan (CIP). The Economic Gardening portion of the report summarizes the results of two recent Business Retention and Expansion programs undertaken by the department in the Tourism and Manufacturing sectors, highlights work done in workforce development, and outlines the activities of the Elgin Business Resource Centre satellite offices in Aylmer and Dutton. People and Places touches on the various advertising and promotional activities undertaken by Economic Development in order to promote Elgin's superior quality of place to potential investors, residents and visitors. The final section of the report outlines the department's tourism promotional activities over the past year, providing updates regarding promotional programs including the Savour Elgin Culinary Trail and the Elgin Arts Trail. The Economic Development Year in Review is sent electronically to a distribution list of approximately 3,500 recipients including local business owners, partner municipality staff and Councillors, and leads and contacts from tradeshows and conferences. In 2014, the report became an entirely digital document in order to be cost effective and environmentally friendly. 87 CONCLUSION: The 2014 Year in Review communicates to local stakeholders, in a succinct way, the activities of the Economic Development Department over the past twelve months. RECOMMENDATION: THAT the report titled "2014 Economic Development Year in Review" from the Marketing and Communications Coordinator, dated March 9, 2015 be received and filed. All of which is Respectfully Submitted Approved for Submission Katherine Thompson Mark G. McDonald Marketing and Communications Coordinator Chief Administrative Officer Alan Smith General Manager of Economic Development 88 ssive by Nature �llo and Welcome to the 2014 Year in Revi= Economic Development Staff Kat( Gallagher KathE hompson 91 Alan Smith Lindsey Duncan Jessica Nest YEAR EW 3 Y , •_'may '� lt. -. R4,.:; ft Commilnft1 fmrtrov'4:.F'nent Pfa f`t i isis_::,f` Pf :: Ec 93 2014 YEAR \ y.E'Jv \� 0 Business Retention and Expansion (BR &E) Du Sine Tourism Sector this EETEE- axe T =r 3 E E aaM GENERAL IMPRESSION OF ELGIN COUNTY AS A PLACE IN WHICH TO DO BUSINESS • Excellent • Good Fair • Poor No comment TYPES OF TOURISM BUSINESS • Accommodation only • Food services only Entertainment (museums, arts, theatre, etc.) 95 • Accommodation and food services • Recreation (marinas, golf cources, agri- tourism, etc.) PERCENTAGE OF PLANNED BUSINESS UNDERTAKINGS IN THE NEXT THREE YEARS • Remain the same M Expand /Renovate • Relocate - Close YEARS BUSINESS HAS BEEN OPEN • Less than 1 year • 3 -10 years • 26 -35 years • 1 -2 years • 11 -25 years 35+ years Manufacturing Sector and 79% [Ida succeri dons, reavu ousnes Laing- nnanodandod or dannood-rog can roosacarsonadadad EMEEMEOEEEEVMDEIMVEMCOM YEAR GENERAL IMPRESSION OF ELGIN COUNTY AS A PLACE IN WHICH TO DO BUSINESS • Excellent • Good Fair • Poor - No comment PERCENTAGE OF PLANNED BUSINESS UNDERTAKINGS IN THE NEXT 3 YEARS • Remain the Same E Downsize • Relocate M Expand /renovate • Close 96 EXPECTED CHANGES TO EMPLOYMENT OVER THE NEXT 3 YEARS • Increase E Decrease • Remain the same - Don't know PERCENTAGE OF YEARS BUSINESS HAS BEEN OPEN • Less than 1 year • 3 -10 years • 26 -35 years • 1 -2 years • 11 -25 years 35+ years Workforce Development year la Oij r 666r, 66n a7;667 onlis Da-ca can trom a awes 7s. 6no Ox aa Fan 676 7677 Canadian WS E oat- a contract years nave ELGIN BUSINESSES BY SIZE otal ate 7769 6661666777 50799 Employe 77199 Emp6 -499 Employe6 5-270 -5541 :316-66 2955 3214 6 2315 2327 1256 1325 506 523 6e v 176 151 186 aat 97 YEAR Q ith F . z ects Lc '__'=r[,_:_cps and Events Bridges to Better Business Elgin Business Women's Network Elgin County Conference Series Local Business Shows 98 IN REVIEW c. 1 .=ood Buy Local Buy Fresh Sustainable Food Project Southwest Economic Alliance (SWEA) Ontario Food Cluster (OFC) ....assador Program 99 'EAR IN REVIEW St. Thomas - Elgin Local Immigration Small Business Enterprise Centre Partnership (STELIP) (SBEC) ;Elgin co 0-212 cn_02-lada rninator 210f 212 Southwold Economic Development Committee are participation VV mem- a no ta SBEC STATS FOR JANUARY TO DECEMBER 2014 2013 20 4 Start —does Tempor ice Oirowa 100 Summer Company Success Stories 4 100000:101 101.0001: foue 2 very 222 ant, me cusine at even aria !acme 2/.• • "il• t 4 -; 1.-'• • ....I, =.1". 4k, .4$ -- - It. 4... - '-'-' 4 ' • I- - ' . -.-- , ,., -4"t*'-- -.41-- . , 4 .4„,. 10 4 .-= aa• _ 0/• 'Aar -01'• * Ao•A.- 'it AL•ol• • •C 41••■$- - It- t A. 4.0 /- 11:* tit 110*-74/1 , 44*. **. 4,4 .10 • • ,•••:( 4:7i •I•A 4 $ , 411,11.17-43,_ = _ Elgin Business Resource Centre (EBRC) Satellite Offices loans a ps ances remain ope Number of Inquiries 80 70 60 50 Aylmer Dutton 40 30 20 10 _ t 0 January February AYLMER OFFICE DUTTON OFFICE S Jobs Create Loan start Jobs Created DS Mai Ta 19v March April INQUIRIES JANUARY — DECEMBER 2014 May June 102 July August September October November December Satellite Office Success Stories Rodney MBAS) fins been fon many aural iiiiiitgeS a in itirt la ens= eau:etc owner and men ter0Rdo Office in Dutton. fie ease 9 rig i aa ti cal cornmener iard aa deenann tans Sit 0 wan decreed feat danfidednice Business S c es Update in 200R, Roxanne x Ace raw moo and after mem from mail On ana 201 p _gat 103 fuRfin- fuasnea a re- CiuSii all natural Hee I treat A mR « Al '1 Adverts: Pro ,res ve ouriSn Creative Econom\. Social Medi; • INV '4" .progr*ssI',..ebvnattJr€.com Facebook — 2,121 Page Likes Twitter —1,205 Followers Experience Elgin Blog — 6162 Pageviews Distribution/ Impressions per Month # Mo- tbs 105 YEAR Search p fa O- E S .E R 'loess We d 4W't 1111 neres nc -_tr I ne Eigi U, _i Development VirtuaI Tradeshaw proviaes Ihe benefits of going ,radesnow, The corniorts Wig own office,. take a tour _,t rrorn EigIn r_eciauz ring z ! :u c and Economic Development Wobsi o Elgin County's Ecionormu reture.com is a 1-1 a pout. Me =nen- ValuaDle 'LAI Lk vv Most Accessed Content According to Google Analytics Data Where are website visitors from? Lonaon Gued 106 County Tourism Wobso www.e o ris s om 2013 -1 Reitirr 1.„L4 Most Accessed Content According to Google Analytics Data: Attm Where are website visitors from? Lonaon Newsletter Elgin in the Media Elgin County Living Travel Bloggers Awards 107 EAR N REVIEW .EW 1_9 108 Elgin cokll"tty To[.rf :;;n ,�1.:a Gi na�:e of ft.. l4. C: F fra. f ?:n Elgin County Visitor's Guide Distribution Tourism Kiosks Experience Elgin Summer Contest "Where in Elgin ?" Campaign 109 'EA R IN: REVIEW rs .;�r f Ef ?fn Boat Fishing and Leisure Show EAR N REVIEW 'r43 L. _ 4, `` = Waterfront Map and Birding Map 110 Recreational Rentals at Port Stanley Beach C1 c c. T..m.Sf f srn Waterfront Trail Branded Bicycle Racks Certified Bicycle Friendly Workshop Cycle Master Plan YEAR IN REVIEW 23 tansmo ma 1'44 ElginLicious Elgin Cio SUr saes sty to, fags ssonis imp ism the oampamoili Savourelgin.ca 14 ours Most Accessed Content According to Google Analytics Data: pvents Remisursis 401 4 .�Y Eater nply Senn lei Cream up Where are website visitors from? 44 4-44444 1 New Savour Elgin Members sip 4 441444441 40 104 41 oom an 113 hafy ' 444E404 14,114444141 r4141 11441 4441'4 41 41 4474 41444 Simply Sommips fai off of ipsYsurei L.AI R J VV Trail Artastic Elgin New Elgin Arts Trail Members r. r. 4=0 - 114 IN REVIEW Posh Fine Art Gallery & Jewe He lea a Me Ian ana -Jo3 ago, go-go many -0010 niS -Wits nage ousine at 24 Pine atila OraC Elginartstrail.ca 2013 2014 Returning Most Accessed Content According to Google Analytics Data: lastic Elgin Where are Visitors from? the ovour nicrOVer Trail OiStriaite- valu-A at $700. ame -10 3. urai E rat AARN.savou re • • • *• • • • • .• • • •• • • • • • •• •• • • • • • 115 YEAR yf De Ie lopme ' O Suns" Or.. St_ i hon as. ON N5P 5V1 519 -631 t ••)ElghCoLnty fa ook.�.on�_ EI i��Cou 116 gressr• • 00rmnJJ1J11' Uq REPORT TO COUNTY COUNCIL FROM: Jim Bundschuh, Director of Financial Services DATE: April 7, 2015 SUBJECT: Elgin St. Thomas Public Health (ESTPH) Reserve Policy INTRODUCTION: The County and City have received letters (see attached) from the ESTPH Board asking for input regarding a change to their policy that would allow for a doubling of their reserve fund. The reserve currently sits at over $300,000 or 5% of its annual operating budget. The justification for the change is the recent construction of its own building. This report suggests another method of funding future maintenance costs, one that includes a provincial contribution instead of resting solely on the County and City tax payers. DISCUSSION: ESTPH, prior to constructing their own building, leased a building under a triple net lease. Under that type of lease arrangement, they were responsible for capital maintenance on mechanical systems of the building during the term of their lease. The reserve could have been used at that time, at the discretion of their Board, to pay for such costs had they occurred. Therefore the established level of reserve was sufficient then and is sufficient now to fund these types of capital maintenance costs. While the change from leasing to owning a building will expose the ESTPH to costs during the life of their new building that are outside of the capacity of their current reserve, this does not justify an increase in reserve funding. As the capital assets of their building age, the Board will need to be able to fund the replacement of these assets. Setting aside reserves is certainly one method to fund capital maintenance, but not the only one. In fact, the construction of their new building was not financed by reserves. Instead $7 million was borrowed from the banks to finance the construction and will be repaid over 25 years. The associated annual debt repayment is shared by the Province, City and County. In contrast, any money put into reserve comes at the expense of the City and County only. The Province will not contribute to reserves, and therefore debt financing is the preferred solution. Furthermore, each debt payment contains an interest and a principal component. Over the years, the Board will be building up equity in their building, and this equity can be used to fund capital projects just as a reserve can. With a new building, no significant capital maintenance is expected for years to come, by which time the Board will have built up significant equity in their building. Based on this equity, plus the value they would be adding to the building through the capital maintenance, the Board would have no issue with securing further debt financing to cover the costs of the capital maintenance. No use of reserves would be required. In fact, repayment terms could likely be negotiated to ensure that debt repayment obligations are containable without an undue budget spike. 117 CONCLUSION: The ESTPH Board used debt financing to pay for the initial capital costs for their new building. The Province contributes its share toward debt repayment costs, which would not be the case if the building was financed out of reserves. Reserves are funded only by the municipalities. When significant capital maintenance costs are incurred some time in the distant future, debt should once again be used to finance the costs, with the debt repayment being shared across Province, City and County. The County should respond back to the Board communicating its desire to leave the current reserve policy unchanged. RECOMMENDATION: THAT a letter from the Warden be sent to the Elgin St. Thomas Public Health Board communicating that the County does not support a change in the Board's reserve fund policy, and a copy of this report which provides the rational for this position be forwarded to the Board and City Council. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh, Mark G. McDonald, Director of Financial Services Chief Administrative Officer 118 March 23, 2015 Warden Paul Ens County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 ELGIN ST. THOMAS PUBLIC HEALTH Dear Warden Ens and Members of Council, RE: RESERVE FUND POLICY UPDATE The Board of Health for Elgin St. Thomas has been reviewing its Board of Health Policy related to its reserve fund. Currently, the Board of Health Policy dictates a reserve fund is to be maintained consisting of 5% of the ESTPH annual operating budget. The reserve fund is maintained to address any unforeseen circumstances that may arise and it is restricted in that any use of the funds must be approved by the Board of Health. The Board of Health feels it is very prudent to increase the reserve fund at this time. The Board is considering increasing its reserve fund to 10% of its annual operating budget. The increase in the reserve fund is being considered given the Board of Health's recent construction of its own building. The increase in the reserve would happen gradually over time using any annual financial surpluses that may result from year to year. As an example only, if the Board of Health had a funding surplus of $100,000 in 2014, and it followed its existing policy, the amount set aside in the reserve fund would be $6,190 cost shared between both municipal funding partners. If the Board of Health increased its reserve fund, it would set aside $25,000 in this example in order to work towards achieving 10% of its operating budget for that year. While the decision to hold a reserve fund is a decision of the Board of Health for Elgin St. Thomas, the Board wishes to consider the thoughts of its municipal partners when entertaining a change to this Board Policy. If you could forward any thoughts you may have on the matter of increasing the Board of Health reserve fund from 5% to 10% to the attention of the Board of Health by April 30, 2015, that would be appreciated. Sincerely, Heather Jackson Chair, Board of Health Elgin St. Thomas Public Health Elgin St. Thomas Public Health 1230 Talbot Street. St. Thomas, ON N5P 1G9 Phone: 519.631 -9900 Toll Free 1. 800.922 -0096 Fax: 519 .633.0468 Voicemail: 519631 -3159 www.etgln health,on,ca 119 CORRESPONDENCE— A 4 2 item for Consideration — (Attached) 1. Randy Pettapiece, MPP, Perth-Weilington appealing to the Provincial and Federal Ministers of Transportation to provide improved transportation options for southwestern Ontario. 120 From: Chris West [chriswest(Awiccom) Sent: Thursday, March 26, 2015 11.55 AM To joe,oreston@parl.gc.ca; jeff.yureK4c.ola.org; County Warden., Mark McDonald Cc Peter Ousey Subject NR Pettapiece presents Network Southwest plan to transport minister Good day Both Randy Pettapiece with his appeal to the Provincial Minister of Transport, Steven Del Duca and Gary Schellenberger with his appeal to Federal Minister of Tranpsort Lisa Rant, are urging governments to provide improved transit for Perth Wellington, In addition, the 'Town of St. Marys and the City of Stratford both pledged funds to the completion of the NSW report (may be viewed at savevia.ca) Attached is Randy's letter and Save VIA's letter being sent to MP's Canada wide. FOR IMMEDIATE RELEASE March 25, 2015 Pettapiece presents Network Southwest plan to transport minister (Queen's Park) — When it comes to improved local transportation options, Perth-Wellington MIPP Randy Pettapiece wants to get the province on board. Today in the legislature, Pettapiece presented Steven Del IDuca, Ontario's transportation minister, with a copy of the Network Southwest plan unveiled March 18 in St. Marys. "I explained to the minister how important this is to many in our co unity," said Pettapiece. "He w very receptive," he added, The MPP also wrote to the minister on behalf of the 86 people 'who signed postcards to support the Network Southwest plan. He presented ali the postcards directly to the minister along with a full copy of the plan, The postcards state: "High quality intercity transportation, based on rail and bus, is a necessity of any modem nation. Southwestern Ontario has a particular need, due to high road congestion, population density and diverse economic activity" They also call for a definitive study on the concept plan as outlined by Network Southwest. Pettapiece has written and spoken many times about the importance of improved transportation options — and, in particular, the need to extend GO transit service through Perth-Wellington, 121 , I'l Ili It I VII . ti'VF,t I.„ t, 1 r',1 rtt 011%11 1 A IMIDY PETTAPIECE PAPP ,.J NEWS RE L. EASE FOR IMMEDIATE RELEASE March 25, 2015 Pettapiece presents Network Southwest plan to transport minister (Queen's Park) — When it comes to improved local transportation options, Perth-Wellington MIPP Randy Pettapiece wants to get the province on board. Today in the legislature, Pettapiece presented Steven Del IDuca, Ontario's transportation minister, with a copy of the Network Southwest plan unveiled March 18 in St. Marys. "I explained to the minister how important this is to many in our co unity," said Pettapiece. "He w very receptive," he added, The MPP also wrote to the minister on behalf of the 86 people 'who signed postcards to support the Network Southwest plan. He presented ali the postcards directly to the minister along with a full copy of the plan, The postcards state: "High quality intercity transportation, based on rail and bus, is a necessity of any modem nation. Southwestern Ontario has a particular need, due to high road congestion, population density and diverse economic activity" They also call for a definitive study on the concept plan as outlined by Network Southwest. Pettapiece has written and spoken many times about the importance of improved transportation options — and, in particular, the need to extend GO transit service through Perth-Wellington, 121 Last year the NPR took the extra step of submitting an Order Paper question on the Premier's stated intention of extending GO transit service to our riding, Pettappece was not pleased by the response, which made no mention of rural transportation challenges, focusing instead on the government's promises for the Greater Toronto-Hamilton area. ''No one is questioning the need for better transit in the GTA, but we often need to remind the government that we in southwestern Ontario must not be left out of the discussion,' Pettapiece later said, 1 will not let that happen.' - 30 - Attached: Pettoptece's letter to the Minister of Transportation Network Southwest plan: bjwww swot, , c/networksouthwe st/ Randy Pettapiece„ MPP 1 416,-325-3400 1 www.ettaiececa , 122 Queen's Park. Toronto, Ontario iViarch 25, 2015 The lion. Steven Del Duca, MPP Minister rif Transportation 3r(l Floor, Ferguson Block 77 'Wellesley Street West Toronto ON MIA 17 8 Hand-delivered to the Minister in the Ontario Leoisiature Dear Miniter: On February 12, 2015, 1 was pleased to attend the Network Southwest - Stratford Public Forum, was a good opportunity to discuss the future of public transportaflon and to her from those who passi o na tely believe in improving access to transportation services, As you know,1 have written and spoken many times to you and your government about the importance of improved transportation options for rural Ontario and, in particular, the need to extend GO trail sit service Lilco ugh Perth-Wellington. As you are also aware, last year I took the additional step of submitting an Order Paper question to ask you to please clarify the Pre.m ices stated intention of extending GO transit service to our riding. Your ;response did not answer our question; it also did not even linerition rural transportation challenges, focusing instead on your government's promises for the Greater Toronto-Hamilton aiiiea. 17, 31 CI 0 sed you will find a large number of postcards L received from tirganizei's of Network Southwest. They state: "High, quality intercity transportation, based on rail and bus, is necessity !Amy modern nation. Southwestern Ontario has a particular need, due to high road congestion, population density and diverse economic activity." Signatories are urgm g you to promptly initiate i definitive study on the concept plan as outlined by N e twork Southwest I would ask you to please review Network Southwest's plan; a copy is enclosed. Further information iS available online at yymz,n,swaica, Thank you .for your consider;ation. I hope you will acknowledge the importance of improved transit Services in our ;trea and the need for leadership from the provincial government Sincerely., Randy Pettapiece„ MPP Perth-Wellington Enclosures Network Southwest organizers and postcard signatories, 123 111111.1111:1„ ,,„ '11"1111][ ,,,hij).1,111'1111111.111.11,1.),1,1„,„..])....iihIlliltio,itili h 111 .,,,,p1h1,1,1,1'111,111111j.161 ,"1.1 March 26, 2015 Joe PreS14011, 11/11P Dear MP Preston: Greg flormick's workable plan to connect °Mariam hy mass transit, the report "Network Southwest" has lust been released. It is available for viewing at SaVeViaXiik If the plan is accepted in Ontario, it can be used Canada wide. PaMeng(11 rail is absolutely critical for CdOMMUllities:, trains built our paSt and foilewing Europe's lead, they can and will build a prosperous), storaszlato future. Towns and cities un rad lines grew, ethers stagnate, Further, we ask that you support the work of MP Philip Toone, Caspeste•Iles-De•La•Madelelne and the need fur both guaranteed funding and a Clear mandate tor %1A iti1. Support WU (b10 Take a kink at the hiereaShig DS/ te 01,1111100 uF rikelitherri of Parliament who have CIPMUInstrated the need fur enhanced tula service- Jean-frantois Oran Alexandre Botilerice Charrnaine Rorg Tyrone Aletiskier freue tilathyssen Robert Chisholm fett ilhke Sullivan HMV Mai Jean Crowder John 4,foffay tsabelle Morin Petty Staffer NMI Ashton Geoff Regan Gary Schellenberger DaVid Christopherson Libby Davies Pierre Dionne Labelle Irwin Collier Fin Donnelly &IMMO Stewart Mathieu iluvtanut idallinne,Oube Whole Ememan Jonathan Genest-jourtkein Sonia Groguhe Anne Minh-Thu Quick Annie:* Papillon Peggy Molt Marie-Claude Morin Daily iWorin Brian Masse Litwin Liu Alexatidrine Latentiresse Matthew hellway Christitie Moore ('me flyer francolse Bottler Carolyn Be:ma Sitsah,aiesan Frank Valerline Won Rodin Elizabeth 41#y Philip Toone Robert Aldan Peter Julian Megan Leslie Patricia Dayidsnn FF111114170 Ray:mull SViVain ChieOkie Charlie 4411$ Joe Comarlin Anne .Marie Ray Chrh Charlion Jean Frdncois forth Wove raster HOMO Saga mil,Sh iffiriay nankin 11 RIh Unman fiandait Garrison GOgnere Oan Harris Francois PRIM JOSO Pierre MardAndre Merin anisaino AtIoOre Pal Martin Heiefie Leblanc lian-Francois Larostf POerre Jana .Mateolut Alien Alex Attanaltenko .Patinint Ayala Denis Biancliette Mattolaint BoulinSwe t Roth Ellen Brosseau Goy Caron SYlvain Minnie Feamois Choquette Raymond' Cole 0012 Davies IOU Mary Anikiw Cask twit( Briihni! Lysaite illanchette-taa it " Dennis flevington Nathan Cullen pant Dewar John Rafferty lasmir Safidhu Jonathan hiY Joan Rousseau Jimmie Dore Lefebvre Pierre tow Ousseankt Mclean Genesi Cave Gravelie Jack .tiarris Eve Peciet Jamie VhJiulls Thomas Moilealr Elaine Mich od Wityne Marston Helene verdivre Frimmis Lopahl te Caro! ftligkes BOX 1197 849 QUEEN STREET WEST T. MARYS., ONTARIO m97: TELEPHONE 5'1S) 284-3310 FACSA1LE 019) 284-3160 With your hap tid coininittnent, we can get pa with It Years sincerely, Outs 'West, P. Eng, Save II Cc: Jell Huck, MLA Davin A larr, warden, Elgin Co u it y BOX, 1197 449 QUE QUEEN STREET "'NEST ST., MARYS, ONTARIO. TELEPHONE (519) 2M33 FACSIMILE (519) 284-316.0 COR RE PONDE CE—ArU14 20 Items for information (Consent Agenda) — (Attached) 1. Roberta Gilliard, Elgin County 441 Association thanking Council for 2015 grant. 2. Responses to Elgin County's concerns regarding Phragmites australls: a) Hon. Glen Murray, Minister of the Environment and Climate Change. Id) Heather Bouw, Deputy Clerk, Municipality of Dutton Dunwich, c) Jeff Yurek, MPP, Elgin-Wddlesex-Loncon, PC Critic of Natural Resources & Forestry. AMO Communication Emails re: a) IVIinistry of Education Releases new process for School Closures, b) AMO Report, to member Municipalities Highlights of the March 2015 Board Meeting. c) Recent Developments Regarding Housing and Homelessness Prevention. 4. Hon. Bill Mauro, Minister of Natural Resources and Forestry with an update on the Spring Flooding Season and the Role of the Ministry's Surface Water Monitoring Centre. 126 4,11 OM:MHO EARS 915-2015., Elgin County 4-H Association 450 Sunset Drive, St, Thomas, On N5R 5V1 March 23, 2015 Jim Bundschuh Director of Financial Services, 460 Sunset Drive St. 'Thomas, ON N5R 5V1 Dear Mr, Bundschuh, On behalf of the Elgin 4-H Association, I wish to thank the County of Elgin for the S2,000 grant you gave the Association, These funds will help subsidize the membership fees of our members in 2015, Like everything else, membership fees for 4-H Ontario increase on a regular basis and this grant will help each of our over 100 members to continue to participate in 4-H projects for another year, Thank you, kolet4era 9764 Roberta Dillard Elgin County 4•H Treasurer :rag 127 Ministry of the Environment and Climate Change roinistere de l'Environnement et de l'Action en matiere de c ha nneme nt clime tiq ue Office or the Wnnister Bureau du nmiristre 77 Wellesley Sireet West 111n FlOor Ferguson BloOls Toronto ON M7A 2T5 TeO 476-314-6790 Fax' 415.314-6748 MAR 2 0 2015 Mr, Paul Ens, Warden County of Elgin 450 Sunset Drive St, Thomas ON N5R 5V1 Dear Mr. Ens 77, rue Wellesley Guest 11u Mage, editioe Ferguson Toronto ON Nell, 215 416-314-6790 Theo. 416-314-6748 Gear o ENV1283MC-20 -408 Thank you for your letter olfFebruary 12, 2015 to me and my Cabinet colleagues regarding Phragrnites australis, I want to assure you that our government shares your concerns regarding the threat that Phragmlites, poses to our natural resources and biodiversity, and to the econorny of Ontario. I understand your concerns that and managers are limited in their ability to effectively control Phragmites in areas with standing water due to the lack of registered pesticides for use over water. Health Canada's Pest Management Regulatory Agency (PMRA) is responsible for the registration of new pesticide products, in Canada, Concerns about the organization and its process for review and evaluation of applications for new pesticides as well as questions regarding the use of scientific data from the U.S. Environmental Protection Agency should be directed to the PMRA. Your office can contact Mr. Richard Aucoin, Executive Director at the KARA, at 513-736-3701 or by email at riclhard.aucoinabc-soceca. appreciate you making me aware of your concerns, I trust that the, Honourable Bill Mauro, Minister of Natural Resources and Forestry, will be responding to you on the other issues raised in your letter. Again, thank you for bringing this matter to my attention. Sincerely, Glen Murray Minster MAR 23 2015 gilTri Of EGk Antv,J TRATIri c: The Honourable Bill Mauro, Minister of Natural Resources and Forestry The Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs The Honourable Michael Coteau, Minister cif Tourism, Culture and Sport The Honourable Steven Del Duca, Minister of Transportation Mr, Jeff Yurek, MPP, Elgin-Middlesex-London Mr, Joe Preston, MP, Elgin-Middlesex-London 128 gooStai Hop1111 I I bul1111,1 nicipality of 111 iv March 19, 2015 County of Elgin Office of the Warden Administrative Services 450 Sunset Drive St, Thorns, ON NSR 5V1 Attention: Paui Enos cQ111711„„Ml„*.la Dear Warden Eons: Irottorr E)trtrir,Pelirr The Council of the Municipality of Dutton Dunwich supports your letter to the Honourable Minister's regarding the invasive Pfirogimite5 OuStraill5 species and the need for each ministry to advocate the use of effective spray; as well as funding eradication programs to assist us in battling this devastating invasive species, Sincereiy, eather Ratio.) Deputy Clerk 1 '99 , o 3 ,48 ii.„41,108 n to. -1,0 Not. 1 „II 0 5 'I j 1 SI. 762,2:r7 8, 010001,0„ d r)n r-vvy h , r D IIJ h 129 On (ado 'SLAT I'VE March 4, 2015 e 11111 111111 11111 , Eigin-Middlesex-London \aidci Er1 & Ors 450 Stmset Drive Si. Thomas, Ontario 1445R, 5 V1 Dear \Warden. lin.s & Coucillorst, Goeclit's Part:, atfioe Roo 445, lsIla ye Kidd tei ritbrielitriark Threw»), Orttatie r17/11AR 1."41 325-1955. Far ;4116. 3.2";:l -3986 pitake[mlA')Itt,org Coltslittmlloy eflim 7!1 T.aILjt l. i Ii i1i1 Wan Wing St, Thomas, Oral) 115P 1E2 'EC (1119111131-0(1161111 EA 1 1 k1LI -2611111.11118 FAX 15191 631-)470 Edraiin Mft:pirekr.o@petitatorlt dank yoil For copying ine on your letter to fv1inister I „cal, Minister Murray, Minister Mau tviinisicr Co ten u & Minister Del Duca 1 have it with both .Mr. tJave Collins and IDr„Iiiaille GilIben of the Ontario IPhragraites 'Working Group an.,d suplairi 1 IriL 11 11111 I1I lves. 1 feel that it is imperative that till levels of government work, together i< ensure the viability of aim wetlands protect our hind iversity and :minimize .the economic impacts caused by this invasive species., I commend you for your letter of support to the provincial government and, look forward to ng y OU on thros 8 Id Jef MPP„ tin-Middlesex-Loadon PC (Jibe .Natural IRestturees & Forestry' ,Ifoo :Preston, Eigin-Middlesex-London 1.)r.. Janice Gilbert, Ecologist i&t.„ Co-t.bair of the (,),inatio PIhraginites '..crking group rs.4i..% Dave (..,‘ollins MIunie ipatities 130 If*" 11 I ek, MAR 2 6 265 CCIOTY ADMVOSTRATIV15 c:,63 From: Sent: To: Subject: March 27, 2015 AMO Communications [comnunicatearnoonca] Friday, March 27, 2015 5;06 PM Mark McDonald AMO IPOlicy Update - Ministry of Education Releases New Promss for School Closures Ministry of .Edueation Releases New Process for School Closures, The Ministry of Education has revised the Pupil Accommodation Review Chi itIclines (PA RC) that governs the local School Board process to consider school closures. In addition, the Minnstry has released as new Cotmuunity and I/alining and Partnerships Guideline (CPPG) itch ich outl ire how School Boat cls are to work w ith m wi ic ipal governments and other coition tinily pliant 's 10 till Space in schools, The CIPPG tuaildates that School 13oards„ prior to initiating i Pupil Amon-mind:it ion Review, MUtitt:reZICh and other cornm'unity partners to obtain pit-timing rebated ink:in:nut ion end to explore potential partnership opportunities lr underutilti4d space. C)all,:y, alter completion ola capital plituning process call a School Board initiate 4 review LO e011 Sider viihether a school should be consolidated tit closed, ',finis i i positive devellitipinent. There arc a murnber of significant ch.anges to the n.ewly revised PARE .ineltalingi 1 a new obligation of 'School Boards to formally consult with Inunicipal governments; • a shift away froin considering the impact ofiscivoi closures to COL11111 Lirlity 'well-being and the local econonly toward ,0 niore exclusive focus on student achieveinent; and, a reduction in the mittinann duritition and number of public meetings required ter the Pupil Accommodation Review process. AMO raised many issues nand provided practical suggest ions about the guidelines before they were finalized Ii' the Ministry, not all of wit inch ire reflected in the final version. It is positive to see to municipal role formally incorporated into the process through a new obligation of School :Boards 1lD notify and consult with municipalities. tilowever, A1\10 is disappointed that School IiIoarels will not Ix mandated to invite interested municipalities to sit as members on the Ac coin modation Revio,v Committees (ARCS).. There are other significant cOrlterriS with the new guidelin,es. Of primary concern is a new shift EINV ay from consider1ng the .1tipact of school closures to cominunity well-be] ig and the local economy toward a more exclusive focus CM St 'idea: Vichic verneht. All the value considerations are valid. and should be considered iri a hal is:tic manner. if not, there may be a disconnect between School Board decisions and local iiinuaticipal planning priorities that seek to create Strong communities and strong local econotnies. The ratmicipal sector is also concemed that the new Changes will serve to reduce piiblic engagement in the Pupil Accommodation Review process rather than enhance it.. It is important to note that the new guidelines only set out minimum standards for School Boards to 'follow % The guidelines are 'flexible. Boards: may choose to exceed the provincial standards, if cornmanity voices express the need:. :Municipalities are encouraged to .review the goidelines and make ireprosentations to School Board 'trustees rm what the beat standands should be in their community. On, a related inner A MO welcomes the recent appointment oI Karen Pike as the Pieria ier's Special Advisor on It is hoped 111111 IlHS ,ippointment and creation of an advisory group will accelerate the ilevelopment of a province-wide policy. An ilVGULIC With great potential are iiipproaches that grow schools into community hubs by integrating local pcograTh$ and services„ such as libraries and corm iiuululy centres iivithin existing school infrastructure, where it may be practical and cost efficient for Municipal governments. Space may also be well utilized by non-plot-it oirganizations, The cotnintinny hub model is an opooritit thy that could work well in sonic parts of Ontario and may serve to avert Imnecessary school closures in many cases. Please, see the Ministry of Education )1Y1,,j1q to view the new guidelines., Please see ANW's lost dated December 18th, 2014 providing feedback 00 the proposed guidelines. AM() Contlaett Michael fiacek, Senior Advisor, olliceliganio,ori,,4, 41 6,97 1 ,9S56 ext, 329, 131 From: AMO Communications Lcomrnunk-ate©amo.on.cal Sent: Monday, March 30, 2015 1107 AM To: Mark McDonald Subj AMO Policy Update March 30, 2015 AMO Report to Member Municipalities Highlights of the March 2015 Board Meeting Jo keep members infornied, AMC provides updates on important issues considered at regular AMC Board of Directors meetings, The March 27"i meeting MIS ale Ljl Howrd of Direolors meeting for (Iv nine new members uppoinied to fill vacancies 'resulting Nor) the municipal election, Check out www.amo.ortua for your full ANIO Board 2014-201(i Idigillights of the I3oard meeting inclucle, New AM() Secretary-Th.4:mm' rer Scott CA(), County o1 Vc1]higlt. iid AMO Bon id membet was appointed by 'lie AMO Boa id of Director temporarily to fill the. vac',.iiicy for the AMO Secretary-TPeatiurer until A uglist 2015. A norn inat process, as requirod by by-law, will occur seeking candidates to complete tile term. Ontario Climate Change. Struteu — Mloeting with the IVII0EtilC Minister 'the I fri.rioura,bic Glen TVI Llrray, 1Vtinister of Environment, and Climate Change (MOEC(), amended the Board naeetin,g to discuss the state of seieritific knowledge on climate, change and inmacts of emerging weather patterns on Ontario's environment and i11omy Ic Minis p.rovided an overview olsome oF ' the ir...,sueS the: government is considering as it develops its strategy as 'well as the notcraial economic development opportunities that C011ild be provided through technological innovation and productivity gains of moving to a law carbon economy in the province. 717he Minister committed to 1.vorking with municipal governments as full partners and noted his appreciation of the framework adopted by the Board and looks forWard to working with the AMO's Climate Change Contact'. Craig Reid, Senior Advisor, e-mail: creldfilamoon.ea , Ext. 334. What's Next Ontario? AMON 'Fiscal S testa in a hi I ity Project Achieving fiscal sustainahility is an overarching goal shared by all municipal governments, The AMO Beall] approved, as part of its 2015 strategic objectives, a special project involving some substantial research and policy development related to ideatifyittg what a fiuture municipal fiscal sustainability framework could look like for the needs and diversity of aver 400 municipalities, The project is named "'What's next Ontario'?" AMO members are asked to stay tuned and then participate in the conversation to develop a vision for Iiow we can achieve as more p red ctab e fiscal fitt tire. Colitact: IVlatthew Wilsorl, Senior Advisor, entail: mwilsorill.arnoonea, Ext. 323„ implemen hdiuii of the Social Assistance Management System (AMS) After receiving, a SAMS update, the Board directed that the AMO President follow-up .with the Minister of Com.munity and Social Services, the E.ionourable ,El.elen a. Jaciek on the need for fell financial compensation based on actual costs incurred until such time as the short ,and long-term problems within 'the system are resolved, While some progress has been made, efforts continue to stabilize the system .aCIOSS the province, Over the last month, th.e Ministry has enacted a series. of .FICW actions to address the moblems including: site visits by the Deputy 'Minister; creation of a .fiont-line users group; contracting a third part advisor Io provide indepertdent, expert advice; and, provided S5 million in 0110-thile funding to municipalities and 'DSSABs for costs incurred up midi March 31, 2015. In a March 19' letter Richard Steele, .the Ministry of Community and Social Services Assistant Deputy Minister, to Ontario Works administrators did say: "This additional S5 rnFllioii is in recognition of the tremendous efforts being, made to implement SAMS and 'brings the cumulative amount of provincial 'firrlding, provided to support the operational costs of SAMS implementation to $15 in il - $5 million am icipated and provided. prior to implementation and an additional S11.0 million provided post-implementation,111ie hrnduig is 1 00% provincial with no cost-sharing requireinent for costs incurred up to March 31,2015. It is unclear if 111e. financial 00111petISItt [Oh is Siffficient as the :IViinistty did not survey municipalities and DSSA13s on the actual costs, Coortaet: Michael ,lacek, Senior Advi 5 or, ern ai I: Illacetc,qi. am o orita„ .329, 132 rinoieipal Paper on New Waste Diversion Legislation New provincial waste diversion legisllatiuto is expected shtor1lya. Staff ix prepitrin. at municipal discussion paper to outline nruniciprai governments' perspective for the iw1O11:(i`(. 6 lunder and officials OW con iuwl'urrn Iu6iskatuon. development. "[he Board approved the I inalizatinn of the paper which is based on 'key principles that include environmental impacts, preserving limited disposal capacity, ensuring fair conlpoearsaliun kw municipalities for services provided pus, well ns any Bassets aaract a s ocia!rlccl e.cotit t1tatt acre stranded as 0 taeww system k implemented, Contact: p,)tave Gordon, Senior Advisor, enaarl a.M orclou(rr arnucwnca, ext. 371. Self-Insured Long °teran, pmli;nhilily 'The Ministry aak'Finance (M1,101) receuitly stilted stakeholders about exempting certain enblala;oyers through 1egulaati0n front hieing„ required to obtain third party nisei Luce, Alter speaking with municipal staff and the f)autttrio vua Thu-van tan lc sotu otes Association (O RA) n (1() staff mad e ,a submiSSiOn MOF r[mftaesting t;loat arrurriciloalities be exempted front the amendments to the l,rsrrrcaor?ue AGr wi respect Zia long term disability benefits. We are awaiting a r°e5l,aon�c. Contact! Ftenatta Austua, Policy .Advisor, ena ii. uata4tuu r+ispur r c7ai.t a exi. 367 Fair and Open Teri ring Open tendering continues to 1 ) rntrruICipal gOVernmuacnl5 as it urraauc a. uz,� uaonmaie,ipaal infrastructure o stro , In March, AfvlO's President wrote a lctterl o Minister Flynn requeostit:k 'that oa g!,oworuaaaents be a.xeinpfecl from the "construction employer" provisions in the Labour f?eiatitms Aral While theme is u lirracess under the 1 ItA, Ihea'e have been, no exemptions for municipalities to date, Contact: Retaruttaa .Austin, Policy Advisor, email: rrra,asti,ri'rl,a,trico tart car ext. 367. ICI E.PPC .) QJppd k'he AM(`) Board sivaas uapdaa.ted cwn the o111he 'IsifF'CO Br 1 and its raiaaaadaote to deal with pension r n'raalteus. MEPeCt) made as submission to the PAreovnice on its proposed Ontario Retirement Pension flan (ORPP) which is framework 'legislation before the I °tease, M1I aunt',) noted some pnteaolial impacts and is seeking claariticatie;oaa. Al its recent rncetlrng, George' Cooke„,, OA[.': l3n"arei Chair, provided an update on the 211_114 °NIERS invostraaemai rre,^Ittrn of 10% (net), as well as aeeem organizational Outages turd the status of proposed membership growth in itii"aliyes. Mayor Rick C,olelring, ('�,ity of Burlington, a nocuarbet of the AMO 13oaurd was appointed to the MEPCO 13ao uel Contact: Fir°ui Ivlrf'C "C) Coordinator, en:lair, brf.Lleod cr,amo 0n,.0 a, ext. 350 ., LAS U,.Jp drate LAS, in conjunct :n with a Schedule t Chartered liank, i5 launching a high interest savings aaccot:rrrt (,1..l1SA for municipalities. By aggregating unonicti uttvesteel, rd1 amauiaieipda1 government, regardless of size, wil1 renli/.e a higher rate of return than going on their own. lhe HISA will offer complete with no lock in prcovasueoum5 Or wvitktdrawruf penalties. Net interest rates will he anywhere between 1,15% to 175% depending upon the bank pr•iniR.,0 rate and the total aaggregatet arnoluril deposited. Contact: .IatSa:arr Flagon, 1,,AS I'r grain Manager, ei ha nairtri,en &.ai„ ext. '.3211 133 From: AMC) communications [communicate@a: Sent : Wednesday, Aprill 01, 2015 4:00 PM To: Mark McDonald Subject: AMO Poky Update - Recent Developments, Regarding Housing and Homelessness Prevention April 1, 2015 Recent Developments Regarding Housing and Homelessness Prevention AMO is providing inform tion to members on a number of recent developments this wcek concerning housing and homelessness prevention: Homelessness Funding The Province announced it is providing $587 million over two years to municipalities and District Social Service Administration Boards (DSSABs) through the Community Homelessness Prevention Initiative (CI-PI), These funding levels are consistent with the commitments made in the 2014 Provincial Budget. AIV10 has long advocated for continued enhancements to provincially funded housing and homelessness programs. Funding homelessness prevention programs helps the most vulnerable residents in our communities. It will help the Province, municloalities, and DSSABs to work towards the goal of ending homelessness to fulfil the provincial commitment made in the renewed Poverty Reduction Strategy. Programs such as the CHPI are essential to this effort to help those who are homeless to become housed, Sustaining social housing and building new affordable housing units must also be part of the equation. Enhanced, long-term federal - provincial funding programs are also needed to make this happerk More information on the allocation of the $587 million is found on the Government of Ontario's website: OritadoAllocateq MLfflcntLkpLiidj iornelessness, Toronto Releases Study Demonstrating the Return on Investments in Social Housing The City of Toronto highlighted this week the urgent need for capital repairs of its social housing stock owned and managed by the Toronto Community Housing Corporation (C-C), They released a study that clearly makes a solid business case for investments in social housing which will result in socio-econornic benefits to the City. While the case study concerns Toronto's public housing, this study easily stands for other communities elsewhere in Ontario. The accumulating capital repair backlog in social Liousing portfolios across the province are of increasing concern, AMO stands with Toronto in calling upon the federal and provincial governments to make sustained investments in social housing. More information on the study is found on the Toronto Community Housing Corporation's (TCHC) website: jpvestoctin ICI iC revitalization and iepairs creates jobs, spurs equlliorrlicOMYALL The study by the Canadian Centre for Economic Analysis is found also on the TCHC welbsitel 59Pi2:EP912,90* 61J2_,k,HLA-1 vakio LsLLi c2„0!2g12„EOLUtr„&LiclUsiDis 10-Year Capital Investment Plan and Revitalization. 134 Federation of Canadian Pilunicipalities (FCM) Pre- udget Submission The Federation of1Canadian Municipalities (FCIV1), released their pre-budget submission for the 2015-16 Federal Budget. in the submission, FCM makes the link between affordable housing and healthy communities as well as illustrating the economic return on investment. FCM is calling upon the federal government to continue investing in housing and to create incentives to increase rental housing stock. Specifically, the recommendations are: 1, Protect and make permanent Canada's $2.072 billion annual federal affordable housing programs -Ind investments; and, 2. Preserve and increase affordable rental housing through tax incentives aimed at removing barriers to new affordable and market-rental housing (Le. Eco-Energy retrofit, Rent41 Incentive Tax Credit), AMO supports FCM efforts to advocate for stronger engagement by the federal government in the housing sector, The Budget Submission is found on the FCM website StrEmIgtheniinci irol Ow Hot netumus, F'G Budgc:1 2111 iiliiisinii. AMC Contact: Michael Jacek, Senior Advisor, E-mail: Itiagq c.ggipp20.,,qa, 1-877-426- 6527 (toll free) or 416.971,9856 (local) ext., 329, 135 Ministry of Natural Resources and Forestry ()nice o I the Minister Room 6630, Whitney Block 99 Wellesley Street West Toronto ON ,M7A 1W3 Tel: 416-314-2301 Fax; 416•314-2216 March 31, 21115 Warden 'Paul Etis County of .filgJn pensgsigin:ca, Dear 'Warden Ens: RE: The Spring Flooding Season and the Role of the Ministry's Surface Water Centre After a cold and snowy winter„ niany cornrraunit ics ..-tcross the province are concerned about the, potential for flooding this spring. 1 am writiii g. to updttte you on how my ministry lundertakes flood forecasting and issuance of warnings and how our staff may he involved in your community during flood season. 'Ile Ministry of Natural Resources and Forestry (MNIF) is responsible Jr flood forecasting and wa rn die pro neial level in Ontario, MN RI7 NVO rk s with c sery at ion au th ori t CS (CAs) s ) and Environment Canada to forecast Nvh en and where flooding is likely to occur. 171.1e :nlinistry and CAs monitor Watershed and weather conditions to predict water levels and flow, and issue flood. messages,. .Flood messages help municipalities the public of developin.g .unsafe river and lake conditions ind advise them to take precautions, P:reparing for Hooding Surface Water Monitoring Centre (SWMC) performs daily assessment of flood ha Za I'd potential. Through the SWMC, the ministry: • maintains a daily streamflow watch that collects and analyzes strcarnflow and water level data maintains a daily weather welch that collects and analyzes weather data and .fitrecasts measures svateished conditions daily, including depth of snow pack runs tnodels to deterMine .flood potential by looking at soil conditions, snow pack: condition, runoff potential and Omar Lakes storm surge potential, and operates automated alarms when hazardous weather conditions occur, fhe ministry monitors flood conditions 24 hours a day, .seven days a .week„ We are able to contact CAs and other stakeholders immediately with updates., 136 When the Rist. of '11ooding is High. VI; heti conditions indicate an increased potential for flooding, iny rninistry issues Flood messages to appropriate CAs and MNRF District. Office s by email and fax. Alter hours, CAs and. MNRF District Offices are also contacted by phone. Flood messages are relayed to affected stakcheld.ers, including Ontario 'Pcrwer Generation,. ((1 Rail, draw 'Ministry of 1Transportation, the Office, of the Fire Marshal and Emergency Managetriern, and isolated First 'Nations Conimunities, Flood ntessages are also issued by local (.As based on local. 'knowledge of watershed conditions arid on ininistry inforroation. .1n parts fft'' the province not covered by a CA, MNR17 District ()likes issue flood Ine SS ages„ 1‘.1unicipalities manage local flood efibrts,, with assistance front NIN13,1 and other government partners. Current flood .messages and intOrnlation are accessible to the .publie a www.ontario.calflooding, I he miofstry activates its 1 quergcney Management netwoi k when required. 'rile ministry has regular daily contact with the Office 01' the Fire Marshal and Finergency Mailagellient regarding current (,-xinditiorts and flood potential, While floods are natural and inevitable, 1 aSSUfe you that our best efforts are underway to prepare for possible flooding, inform tile public, provide reliable' and iminediate updates, Enid lilnit inipacts as much as possible. If you have any questions or concerns, please contact .1110 or niy MPP Liaison„ .Peter 'Rankin, at (41(i) 314-2212 or peter,g,rankinamtario„ueg. Sinc erely, Original signed by Alihister kro Bill :Mauro Minister o.f Natural ,Resources an.d Forestry 137 COUNTY OF ELGIN By -Law No. 15 -14 "TO AMEND BY -LAW NO. 12 -27 BEING A BY -LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by -law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1a); and WHEREAS the County of Elgin did pass By -Law No. 12 -27 prescribing different rates of speed for motor vehicles on certain highways under its jurisdictions; and WHEREAS it is deemed expedient to amend said By -Law to prescribe a different rate of speed on certain highways under its jurisdiction. NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. THAT a maximum rate of speed of 60 km /hr (formerly 80 km /h) be established for a section of Third Line (County Road #18) extending 400 west of the centre of the entrance to the Green Lane Landfill to 400m east of the entrance, being a total distance of 800m. 2. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by -law. 3. THAT this by -law shall become effective once signage setting out the speed limit has been duly posted. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 14th DAY OF APRIL 2015. Mark G. McDonald, Chief Administrative Officer 138 Paul Ens, Warden CLOSED MEETING AGENDA April 14, 2015 Staff Reports: 1) Chief Administrative Officer - Municipal Act Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Update #3 Dexter Line Land Purchases. (verbal) 2) General Manager of Economic Development - Municipal Act Section 240.3.1 purposes of educating councillors — Case File Update on Economic Development Leads and Opportunities. (verbal) 3) POA Supervisor - Municipal Act Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Consultation Response to POA Reform. (verbal) 139