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April 23, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING APRIL 23, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A10) *April 2, 2015 Special Council *April 9, 2015 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Ted Halwa, Monteith Brown — New Zoning By-law (C9c) 1:30 p.m. Public Meeting — Draft Budget (131) REPORTS (C1-C10) 1. ROADS a) *Report— Tandem Truck Purchase 2. RECREATION/EMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT April 23, 2015 ............. Page 3 11.* West Lorne Optimist - Request for financial assistance for the 2015 Car show, June 28, 2015; 12.* Cactus, Cattle and Cowboys —Vision and Mission Statement; 13.* Cactus, Cattle and Cowboys — Recognition in 2015 Lake Erie Living Magazine; 14.* Elgin County-- copy of correspondence to Minister of Education; 15.* West Elgin Chamber of Commerce — Request for funding; 16.* Ontario Provincial Police -- Notice of expiry of agreement for the OPP policing services, June 30, 2015; RECOMMENDED TO ACCEPT & FILE: 17. AMO • Watch file —April 9, 2015; • Watch file --April 16, 2015; • Premier's Advisory Council on Government Assets Report; 18. Ministry of Citizenship, Immigration and International Trade - Request for nominations for the Lincoln M. Alexander Award 2015; 19. Lisa Thompson, MPP — Bill 66: Great Lakes Protection Act 2015; 20. Ministry of Agriculture, Food and Rural Affairs -- 2015/2016 Tile Loan Program; 21. Lower Thames Valley Conservation Authority - Board of Directors Annual Meeting Minutes. BY-LAWS: By-law No. 2015-27 Adopt Workplace Violence & Harassment Polices By-law No. 2015-28 Authorize Assignment & Consent Agreement (Iona Interconnect) By-law No. 2015-29 West Elgin Comprehensive Zoning By-law MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1-G2) 1. Fencing By-law— deferred from February 12, 2015 2. Closed Session: • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); • litigation or potential litigation (M.A. s.239(2)(e); * Information enclosed April 23, 2015 ............. Page 4 CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: April 28, 2015 Tri County Water Board - 6:30 p.m. at Water Treatment Plant, 9210 Graham Road May 14, 2015 Council May 28, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING - APRIL 2, 2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Dug Aldred, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Janet Johnston Deputy Treasurer Lee Gosnell Roads Superintendent Jeff Slater Recreation Superintendent Spencer Pray Financial Assistant CALL TO ORDER The Mayor called the meeting to order at 9:00 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 . Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 2,2015 Special Meeting DISPOSITION: Carried SUBJECT: DRAFT 2015 BUDGET Council discussed the following proposed department budgets as presented by Superintendents and Treasurer: Other Revenue,Administration, Buildings, Library, Cemeteries, Service Ontario, Fire, Policing Services, Building&Plumbing, Emergency Planning, Bylaw Enforcement,Animal Control, Conservation Authority, Four Counties Transit, Municipal Roads, County Roads, Sidewalks&Streetlights, Sewage Treatment, Garbage Collection, Landfill&Recycling,Water Revenue,Water Expenses,Arena, Parks&Recreation, Port Glasgow Trailer Park, Drainage, Planning and Zoning, and Economic Development. The Deputy Treasurer and Financial Assistant left the meeting. CLOSED SESSION RES. NO.2 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: February 12, 2015 .....Page 2 of 2 RES. NO. 2 cont'd • A proposed or pending acquisition or disposition of land (M.A. s.239(2)(c) DISPOSITION: Carried RES. NO. 3 Moved by Seaman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that direction had been given to staff. SUBJECT: ADJOURNMENT RES. NO.4 Moved by Wolf Seconded by Leatham RESOLVED that this Special Meeting of Council shall adjourn at 4:28 p.m. to meet again on April 9, 2015. DISPOSITION: Carried These minutes were adopted on the 23`d day of April, 2015. MAYOR DEPUTY CLERK r� MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS APRIL 9,2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr.,Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, AdministratorlTreasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent Heather James, Planner ALSO PRESENT: Dale LeBritton, OCWA Cindy Sigurdson, OCWA CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for April 9'", 2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Seman Seconded by Bodnar RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. March 26,2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATION 11:30 a.m.—Update on West Elgin Landfill Site In attendance: S'rana Scholes, Biometric Ms. Scholes provided an update on the West Elgin Landfill Site: 1. 2014 Environmental Monitoring Program&Design and Operations; 2. Environmental Compliance Approval(ECA)Amendment; April 9, 2015 .....Page 2 of 8 3. Final Trigger Mechanism and Contingency Plan 4, 2015 Monitoring REPORTS 1. ROADS a) Monthly Report - RES. NO. 3 Moved by Leatham Seconded by Wolf RESOLVED that the April 2015 Roads Report be received. DISPOSITION: Carried b) Report--Gravel Tender RES. NO.4 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Johnston Bros. (Bothwell) Ltd in the amount of$377,700.00 plus taxes to supply and haul 30,000 tonnes of"A" gravel. DISPOSITION: Carried c) Report—Dust Suppressant Tender RES. NO. 5 Moved by Wolf Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Den-Mar Brines Ltd in the amount of $112,500.00 plus taxes for 2,500 cubic metres of dust suppressant. DISPOSITION: Carried d Re ort--Loader Tires RES. NO. 6 Moved by Seman Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Stan's Tire in the amount of$5,200.00 plus taxes and installation for 4 bias ply loader tires. DISPOSITION: Carried 2. RECREATIONIEMERGENCY MANAGEMENT a)Monthly Regort RES. NO. 7 Moved by Wolf Seconded by Bodnar RESOLVED that the Recreation Report dated April 9, 2015 be received. DISPOSITION: Carried April 9, 2015 .....Page 3 of 8 3.WATER DISTRIBUTION SYSTEM a)Monthly Report RES, NO. 8 Moved by Bodnar Seconded by Seman RESOLVED that the March 2015 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried is Minist of Environment Inspection Re ort RES. NO. 9 Moved by Wolf Seconded by Leatham RESOLVED that the MOE Inspection Report for the West Elgin Distribution System dated February 24,2015 be received. DISPOSITION: Carried 4.WASTEWATER a) Rodnev Wastewater Treatment Plant Annual Report RES. NO. 10 Moved by Seman Seconded by Bodnar RESOLVED that the 2014 Annual Report for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried b West Lorne Wastewater Treatment Plant Annual Rego RES. NO. 11 Moved by Wolf Seconded by Leatham RESOLVED that the 2014 Annual Report for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried c) Rodney Wastewater Treatment Plant Operations Report RES. NO. 12 Moved by Seman Seconded by Bodnar RESOLVED that the First Quarter Operations Report for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried d West Lorne Wastewater Treatment Plant Operations Report RES. NO. 13 Moved by Wolf Seconded by Leatham RESOLVED that the First Quarter Operations Report for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried April 9, 2015 .....Page 4 of 8 5. BUILDING a) Monthly Report RES. NO. 14 Moved by Leatham Seconded by Wolf RESOLVED that the Building Report for March 2015 be received. DISPOSITION: Carried - 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 15 Moved by Seman Seconded by Bodnar RESOLVED that the By-law Enforcement Report for March 2015 be received. DISPOSITION: Carried 7. DRAINS a)Zegers Drain Tender RES. NO, 16 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin accepts the tender of Van Bree Drainage&Bulldozing in the amount of$32,350.00 plus taxes Zegers Drain. DISPOSITION: Carried 8.ADMINISTRATION a 2014 Annual Site and Operations Repo RES. NO. 17 Moved by Bodnar Seconded by Seman RESOLVED that Council of the Corporation of the Municipality of West Elgin accepts the 2014 Annual Site Monitoring and Operations Report for the West Elgin Landfill Site and that this report be submitted to the Ministry of the Environment. DISPOSITION: Carried b 2015 Site Monitoring and Operations Proposal RES. NO. 18 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of WESA in the amount of$31,675.00 plus HST for 2015 Site Monitoring and Operations Report. DISPOSITION: Carried c Report—Update on Regypling Recycling Initiative RES. NO. 19 Moved by Seman Seconded by Wolf April 9, 2015 .....Page 5 of 8 RES. ISO. 19 cont'd RESOLVED that the report from the Clerk re: Update on Recycling Initiative be received. DISPOSITION: Carried d Report—Human Resources Policy Updates RES. NO.20 Moved by Leathern - Seconded by Bodnar RESOLVED that the report from the Clerk re: Policy Updates be received; AND that the necessary by-law be brought forward to amend Human Resources Policy. DISPOSITION: Carried 9. PLANNING a Report—Site Plan Approval--Aldborou h Public School RES. NO. 21 Moved by Leathern Seconded by Semen RESOLVED that the report from the Planner re: Site Plan Approval —Aldborough Public School be received; AND that staff be directed to prepare the Site Plan Agreement and bring forward to Council at a subsequent Council meeting. DISPOSITION: Carried 10.ACCOUNTS RES. NO. 22 Moved by Semen Seconded by Wolf RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher 94 amounting to$456,702.96 in settlement of General, Road,Water, and Arena Accounts (including cheques#19202-19243). DISPOSITION: Carried CORRESPONDENCE 1. Elgin County- Resolution passed supporting relocation of students from Pierre Elliot Trudeau French Immersion Public School to Port Stanley Public School. 2. Cactus Cattle and Cowboys Committee—Request to waive fees for use of Recreation centre from Thursday July 9 to Sunday July 12, 2015, RES. NO. 23 Moved by Leathern Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin authorize the waiving of rental fees for the use of the West Elgin Recreation Centre and Fair Grounds on July 9th to July 12th 2015 for the Cactus, Cattle and Cowboys 2015 Festival. DISPOSITION: Carried 3. Safe Wind Energy for All Residents(SWEAR)—Request to financially support the Charter Challenge of Ontario's wind turbines approval process. April 9, 2015 .....Page 6 of 8 4. Karen Kendrick—Home for Christmas Shopping Event 2015—Request for support and funding for this year's event. 5. The Office of Joe Preston—Request for Municipalities to participate in Canada's National Health and Fitness Day, June 6, 2015. Copy to Recreation Superintendent 6. David Pearce—Stewardship Ontario—March Payment for Municipal Blue - Box Recycling for the 2014 program year. 7. Daniel and Lorelei Trott—8624 Furnival Road 8. AMO • Watch file—March 26,2015 • Ministry of Education Releases New Process for School Closures • AMO Report to Member Municipalities—Highlights of the March 2015 Board Meeting • Recent Developments regarding Housing and Homelessness Prevention • Watch File—April 2, 2015. RES. NO.24 Moved by Leatham Seconded by Seman RESOLVED that the above correspondence items numbered 1, 3, 4, 6, 7, 8 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-25—Adopt Human Resources Policies RES. NO. 25 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to adopt Human Resources Policy HR-8.4 and HR-8.5 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 26 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to adopt Human Resources Policy HR- 8.4 and HR-8.5 be now read a third time and finally passed,signed, sealed and numbered By-law Number 2015-25—Adopt Human Resources Policy HR-8.4 and HR-8.5 DISPOSITION: Carried MINUTES NOTICE OF MOTION REPORT—RODNEY POOL The Recreation Superintendent presented an additional report on Rodney pool repairs. April 9, 2015 .....Page 7 of 8 RES, NO. 27 Moved by Leatham Seconded by Wolf RESOLVED that Council approve Acapulco Pools to complete the necessary repairs to the pool in the amount of$187,049.00 plus taxes; AND funding from 2015 budget and working capital reserves. DISPOSITION: Carried OTHER BUSINESS 1. Council Announcements • At Healthy Communities Committee meeting on April 1t common themes were developed: waterfront, rural agriculture, heritage culture. • Rodney Horticultural plant sale is May gtn at the Recreation Centre • It was reported at the Community Policing Committee that the number of occurrences were down last month • Rodney Fire Department are updating their first aid training • Good attendance at last Chamber of Commerce meeting CLOSED SESSION RES. NO.28 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: litigation or potential litigation (M.A. s.239(2)(e) DISPOSITION. Carried RES. NO. 29 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that direction had been given to staff. CONFIRMING BY-LAW RES. NO.30 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on April 9th, 2015 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO.31 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to confirm the proceedings of the meeting held on April 9t", 2015 be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-26- Confirming By-law April 9 2015 DISPOSITION: Carried April 9, 2095 .....Page 8 of 8 ADJOURNMENT RES. NO.32 Moved by Wolf Seconded by Leatham RESOLVED that this Regular Meeting of Council shall adjourn at 92:30 p.m.to meet again on April 23, 2095. DISPOSITION: Carried These minutes were adopted on the 23`d day of April, 2015. Mayor Clerk l ; ti .yM°4e �c� A u � � m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: March 19, 2015 SUBJECT: 2015 Budget RECOMMENDATION: The 2015 Budget is prepared for Council's consideration,with a projected increase to the property Tax Levy of 24% over 2014 actual taxes collected. INTRODUCTION: The 2015 Budget was prepared from input from municipal departments and provide a sound financial position for the Municipality of West Elgin's future. DISCUSSION: The 2015 Budget proposes a 2.4% increase in municipal property tax collected in 2014. For every (approximately) $30,000 change in Municipal spending the tax rate is adjusted 1%. The part of the reason for the 2.4% increase: • Decrease of OMPF Grant $ 44,000.00 • Increase in Policing (over 2014 Budget) $ 25,794.00 All departments have done a line by line review of their budget to keep the budget increase to a minimum impact on the local ratepayer. The Municipality of West Elgin Capital Plan of$2,094,343,35, of which $1,476,923.35 will be funded from property taxes and $617,420.00 from user paid departments (Rodney and West Lorne Wastewater plants and the Port Glasgow Trailer Park). No Long-Term borrowing will used to complete the 2015 capital, as funding will be from 2015 budget and accumulated reserves set aside for Capital Projects from past years. A proposed increase in Water Rates of 3% effective July 1, 2015 for the increase in Wholesale cost of water. The increase in the wholesale cost of water 2014 was avoided to operational efficiencies done in 2014 (reduce the water billing cycles to bi-monthly). A proposed increase in wastewater rates of 20% on July 1st, 2015 based on funding required in the future to replace waste-water plant assets. It has been a number years since the rates have been increased. A justification report will be presented at the April 2, 2015 Budget Meeting. The 2015 budget binder is the draft budget with a Summary Sheet under Tab 1 showing the comparison to the 2012, 2013, 2014 Preliminary Actual Results and the approved.2014 budget. Respectfully Submitted, Scott Gawley, CP ,CGA Administratorffrea urer Attachments 2015 Proposed Budget—2015 Budget Summary 2015 Proposed Capital Budget Budget 2015 Revenue and Expenditure Pie Charts MUNICIPALITY OF WEST ELGIN 2015 BUDGET SUMMARY 2014 2015 REVENUE(NOWDEPARTMENT SPECIFIC) BUDGET BUDGET TAXATION MUNICIPAL -3,029,847.56 -3,102,563.90 LOCAL IMPROVEMENTS -106,608.02 -141,000.00 PAYMENT IN LIEUS -83,625.14 -83,625.00 OMPF FUNDING -1,833,700.00 -1,789,700.00 OTHER GOVERNMENT GRANTS OTHER REVENU( -309,830.00 -295,130.00 PRIOR YEAR SURPLUS -92,917.31 -424,325.65 TOTAL REVENUE -6,466,526.03 -6,836.66 DEPARTMENTAL SUMMARIES ADMINISTRATION COUNCIL 78,200.00 90,000.00 ADMINISTRATION GENERAL GOVERNMENT 823,210.00 777,360.00 BUILDING 61,020.00 70,220.00 MTO OFFICE 6,600.00 4,050.00 FIRE 341,750.00 350,098.05 POLICING SERVICES 946,118.06 987,148.00 BUILDING,PLUMBING 34,060.00 30,360.00 EMERGENCY PLANNING 4,000.00 2,000.00 BY LAW ENFORCEMENT 1,750.00 2,000.00 ANIMALCONTROL -4,300.00 -4,600.00 CONSERVATION AUTHORITY 60,232.00 38,072-00 FOUR COUNTIES TRANSIT 8,632.00 8,968.40 ROADS-MUNICIPAL AND COUNTY 1,379,341.63 1,255,645.26 SIDEWALKS 24,000.00 14,000.00 STREETLIGHTS 50,000.00 50,000.00 SEWER MAINTENANCE 0.00 0.00 GARBAGE COLLECTION,LANDFILL,RECYCLING 124,600.00 201,656.40 HEALTH SERVICEMETERIES 2,000.00 2,000.00 WEST ELGIN WATER SYSTEM 0.00 0.00 WEST LORNE ARENA 76,898.04 88,925.92 RECREATION 362,500-00 361,350.00 PORT GLASGOW TRAILER PARK 0.00 0.00 LIBRARY -15,700.00 -10,700.00 DRAINAGE 21,650.00 17,327.80 PLANNING AND ZONING 60,000.00 43,250.00 ECONOMIC DEVELOPMENT 11,700.00 16,000.00 TOTAL DEPARTMENTAL OPERATING COSTS 4,458,261.73 4,395,131.83 TRANSFERS TO RESERVES 491,943.46 662,679.00 TRANSFERS FROM RESERVES DEBENTURE PAYMENTS 141,946.07 141,000.00 NET OPERATING SURPLUSIDEFICIT -364,377.77 -737,633.72 CAPITAL EXPENDITURES GRANT FUNDINGICONTRIBUTIONS -165,121.31 -163,289.63 TRANSFERS FROM RESERVES -1,085,682.14 -576,000.00 CAPITAL PURCHASE=S 1,640,934.14 1,476,923.35 CAPITAL FUNDED FROM FUND SURPLUS&OPERATIONS 390,130.69 737,633.72 NET SURPLUS 25,752.92 0.00 Municipality of West Elgin As of Mar 18,2015 Page 1 trip MUNICIPALITY OF Vilest Elgin PROPOSED 2015 CAPITAL BUDGET ADMINISTRATION PARKS&RECREATION PAINTING THE GEN ERAL OFFICE AN D COUNCIL CHAMBERS $5,000.00 PICNIC TABLES $5,000.00 COMPUTER SERVER REPLACEMENT $15,000.00 TRAILER REPLACEMENT $4,500.00 TOTAL ADMINISTRATION $20,000.00 STAND-BY GENERATOR FOR EMERGENCY MANAGEMENT $35,000.00 SOUND BARRIERS $10,000.00 ROADS ROOF REPLACEMENT $8,000.00 GRAVEL PIT-KEARNS $17,323.35 INSTALLATION OF DE-WATERING WELL $25,OOD.00 BLACKS ROAD RECONSTRUCTION $26,000.00 POOL LINER(7 REPAIRS TO POOL WALLS TO DO) $100,000.00 QUEENS LINE PAVING-FGT $210,000.00 SIDEWALK SNOW BLOWER REPLACEMENT $8,500.00 MUNROE STREET EXTENSION $22,500.00 TOTAL PARKS&REC $196,000.00 MCDOUGALL LINE-RECONSTRUCTION WITH GUIDE RAIL $20,000.00 JOHN DEERE TRACTOR UPGRADE $7,000.00 SEWER MAINTENANCE FURNIVAL ROAD-GUARD RAIL ON BRIDGE 2 $35,000.00 PUMPING STATION-RODNEY $3,000.00 MARSH LINE-SURFACE TREATMENT $140,000.00 DECANT LINE ALTERATIONS-RODNEY $3,000.00 JOHNSTON LINE-FGT $29,000.00 REPLACE AUTO SAMPLERS-RODNEY $7,500.00 OMALLEY ROAD-ROAD RECONSTRUCTION-FGT $27,000.00 SCADA SYSTEM UPGRADES-RODNEY $40,000.00 KINTYRE LINE-B GRAVEL $90,000.00 EFFULENT UPGRADES-WEST LORNE $100,000.00 TRUCK If 7 $250,000.00 LAB EQUIPMENT REPLACEMENT--WEST LORNE $5,000.00 HYORO-VAC SYSTEM $120,000.00 SCADA SYSTEM UPGRADES-WEST LORNE $40,000.00 ROADSIDE MOWER $15,O01).00 UV UPGRADES-WEST LORNE $40,000.00 WEST LORNE-MAIN STREET DESIGN&CONSULT $10,000.00 TORQUE LIMIT SWITCHES-WEST LORNE $8,000.00 SIDEWALKS FGT $30,000.00 TOTAL SEWER MAINTENANCE $246,500,04 GREY LINE-16 MILE CREEK DESIGN&CONSULT $12,000.00 TOTALROADS $1,060,823.35 PORT GLASGOWTRAILER PARK SEPTIC SYSTEM $350,00100 ARENA GENERAL CAPITAL $20,920.00 FRONT DOOR REPLACEMENT-ACCESSIBILITY $10,000.00 TOTAL PORT GLASGOW TRAILER PARK $370,920.00 SPECTATOR NETTING $10,000.00 BOARDS&EVESTROUGHS $16,600.00 FOUR COUNTIES TRANSIT TOTAL ARENA $36,600.00 TRANSIT BUS REPLACEMENT $SO,Op0.40 TOTAL FOUR COUNTIES TRANSIT $80,000.00 GARBAGE,RECYCLING&LANDFILL LAND PURCHASE $22,500.00 BLUE BOX PURCHASE $21,000.00 COMMERCIAL BINS&SETUP AT LANDFILL $40,000.00 TOTAL GARBAGE,RECYCLING&LANDFILL $83,500.00 THE MUNICIPALITY OF WEST ELGIN'S PROPOSED 2015 CAPITAL BUDGET IS: $2,094,343.35 Municipality of West Elgin Budget 2015 BUDGET REVENUES o ARENA 2% o SEWER -7% .z W WATER o TAXATION 41% -15% - k M1 z �4. OTHER REVENUE Zm -4% = h t 13 OMPF FUNDING -25% LOCAL IMPROVEMENTS m PAYMENTS IN LIEU 2°/a -1% DEPARTMENTAL SUMMARIES n ADMINISTRATION 16% M ARENA CI SEWER 4% 7°h M FIRE N 6% R fi Yf2 tr aka to POLICING SERVICES XkR k r� 3 m PROTECTION SERVICES ®OTHER 10� 3Na o TRANSPORTATION 24% ©RECREATION GARBAGE e COLLECTION, LANDFILL,RECYCLING 2% Municipality of West Elgin As of Mar 18,2015 Page 1 C - 1 � ti ,urus i` u m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: April 23, 2015 SUBJECT: Tandem Truck Purchase RECOMMENDATION: THAT Council approves the purchase of(1) one new tandem axle cab and chassis from Carrier Centers for the tendered price of$137,700.00 (before tax)AND THAT Council approves the purchase of extended engine warranty at an additional cost of $6,700.00 (before tax). INTRODUCTION: West Elgin Public Works currently operates a 1993 International tandem axle dump truck 1 snow plow. $250,000.00 has been allocated in this year's capital budget to replace this unit (complete with all snow equipment). DISCUSSION: The cab and chassis was tendered separately to expedite delivery, with the hope of having the completed unit delivered late in 2015. Packages were sent to five manufacturers and three completed tenders were received by the closing date. 1. Carrier Centers — International $137,700.00 2. Team Truck Centers — Freightliner $138,554.00 3. Team Truck Centers --Western Star $148,648.00 International and Western Star can deliver to the body builder in July, whereas Freightliner would not be able to deliver until October. Western Star however,is considerably more money, leaving International as the logical choice. Warranty packages are very similar across all three brands. The addition of extended engine and after treatment warranty (7 year/9000 hours) should be considered as this covers many of the higher priced components of the vehicle. Respectfully Submitted, Reviewed by, Lee Gosnell oft Gawl y, C , CGA Public Works Superintendent Administrator/Treasurer t� aF C - eq) 1 Yv UFf F Q' J l9 Q c � U m n J The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: April 23, 2015 SUBJECT: Workplace Violence & Harassment Policies RECOMMENDATION: THAT a by-law to adopt • "Civil Workplace Environment" Policy, and • "Violence in the Workplace" Policy, and o "Workplace Harassment and Discrimination" Policy be brought forward. INTRODUCTION: This report will present three policies to meet the requirements of the Occupational Health and Safety Act. BACKGROUND: Amendments to the Occupational Health and Safety Act by Bill 168 came into force on June 15, 2010, This bill addressed Harassment and Violence in the Workplace, Council adopted a Workplace Violence & Harassment Policy (Attachment #1) on June 24, 2010. The proposed policies augment the 2010 Council adopted policy. DISCUSSION: 1. Civil Workplace Environment Policy - provides a basis for achieving a civil workplace by outlining acceptable and unacceptable conduct, the law, responsibilities as a workplace community. 2. Violence in the Workplace Policy-- provides a policy for the prevention and promotion of a violence and harassment free workplace. Roles and Responsibilities of Council, administration and employee are outlined. A procedure is set out for resolving concerns of violence in the workplace. 3. Workplace Harassment and Discrimination Policy-- provides direction on what is a prohibited conduct and a procedure for resolving harassment and discrimination concerns. Upon approval by Council, these policies will be reviewed with staff. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA,AMCT Cott Gawley, CPA CGA Clerk Administrator/Treasurer Attachments Attachment#1 —Workplace Violence & Harassment Policy, adopted June 24, 2010 Attachment#2 — Civil Workplace Environment— HR-9.1 Attachment#3 --Violence in the Workplace — HR-9.2 Attachment#4 —Workplace Harassment and Discrimination — HR-9.3 0 y `gds QQ ? Municipality of West Elgin Workplace Violence & Harassment Policy West Elgin believes in the prevention of workplace violence and promotes a violence and harassment free workplace in which all parties respect one another and work together to achieve common goals. Any act of violence or harassment committed by or against any member of our workplace or the public is unacceptable conduct that will not be tolerated. The purpose of the policy is to ensure that all individuals are aware of and understand that acts of workplace violence and/or harassment are considered a serious offence for which appropriate action will be taken. Those who are subjected to acts of workplace violence or harassment are encouraged to report incidents immediately so that complaints can be thoroughly investigated. For the purpose of this policy "workplace violence" means: • the exercise of physical force by a person against a worker in a workplace that causes or could cause physical injury to the worker, • an attempt to exercise physical force against a worker in a workplace that could cause physical injury to the worker, or • a statement or behaviour that is reasonable for a worker to interpret as a threat to exercise physical force against the worker, in a workplace, that could cause physical injury to the worker. For the purpose of this policy "workplace harassment" means: • engaging in a course of vexatious comment or conduct against a worker in a workplace that is known or ought reasonably to be known to be unwelcome, and • may involve conduct that is verbal or non-verbal, a single incident or a series of incidents, and • can be directed at a co-worker, subordinate or manager, but • is not intended to limit or constrain the reasonable exercise of management functions in the workplace such as decisions or actions relating to the worker's employment, including a decision to change the work to be performed or the working conditions, to discipline the worker or to terminate the worker's employment. West Elgin is committed to investigating reported incidents of workplace violence in a timely manner, taking the necessary action to respond to those events and providing support for complainants. This policy applies to all employees within the Municipality of West Elgin and all are expected to uphold this policy and to work together to prevent workplace violence and harassment. Any employee that subjects an employee, agent, contractor or other person to workplace violence or harassment may be subject to disciplinary action up to and including termination. Employees who witness or are a victim of violence in this workplace are to contact Joanne Groch, Administrator/Treasurer, immediately. She will be responsible for initiating an investigation into the matter. M&k z0Z MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.1 Section: Work Environment Effective Date: Subject: Civil Workplace Environment Revision Date: Page: 1 of 2 1 PURPOSE: 1.01 To provide the commitment of the Municipality of West Elgin to a civil workplace environment. 2 POLICY: 2.01 The Municipality of West Elgin is committed to securing, maintaining, enforcing and reinforcing a workplace environment and workplace communications and interactions that are civil, respectful and valuing all members of our workplace community. 2.02 The Municipality of West Elgin values all members of our workplace community. The Municipality is committed to ensuring all members of our workplace community experience the following: (a) A civil and respectful workplace environment; (b) Interactions, communications and dealing with all individuals in the workplace community that are polite, supportive, civil, constructive and respectful (including but not limited to co- workers, Superintendents, Administrator, councillors, etc.) 2.03 Standards of Conduct (a) Acceptable Conduct All members of the workplace community are to ensure that all communications and interactions are pursued at all times in a professional, business-like and civil manner, both in terms of tone and conduct. (b) Unacceptable Conduct All members of the workplace community are to avoid any communication or interactions that as a result of their content or tone would be offensive, threatening or embarrassing to the recipient. Conduct that is inconsistent with our commitment to a civil and respectful workplace includes but is not limited to the following: 1) Yelling or screaming; ii) Volatile displays of temper or anger; iii) Rude, demeaning and belittling remarks directed at anyone in the workplace; and iv) Directing foul and abusive language to anyone in the workplace. 2.04 The Law (a) Legal developments require employers to provide a civil and respectful workplace environment and interaction. The law requires all workplace participants (employees, superintendents, Administrator)to contribute to a civil and respectful workplace by ensuring that your individual dealings and interactions with each other are consistent with the required standards of conduct. The law prohibits personal harassment, which is conduct that exposes employees to abusive, hostile, uncivil or disrespectful workplace dealings (b) Anyone who exposes other members of the workplace community to personal harassment place themselves in risk in terms of legal liabilities, including damages and exposes themselves to corrective disciplinary action. 2.05 Responsibilities as a Workplace Community Employer (a) We have a mutual interest and shared responsibilities in connection with securing and maintaining a civil and respectful workplace environment and workplace interactions by pursuing the following initiatives: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter Human.Resources Index No. HR-91 Section: Work Environment Effective Date: Subject: Civil Workplace Environment Revision Date- Page: 2 of 2 i) Ensuring all members of our community (employees, Superintendents, Administrator, councillors) understand the standards of conduct expected of them. ii) Empowering you to require respectful and civil treatment by communication your expectations in this regard. iii) Reinforcing and enforcing acceptable conduct. Anyone who engages in communications or conduct falling below the standards discussed herein will expose themselves to corrective counselling and discipline. Administrator/Superintendents (b) Given your responsibility for other employees, you are responsible for ensuring the following: i) That at all times your dealings with employees and with each other is conducted in a civil, respectful and professional manner. ii) Taking the necessary steps to ensure that employees conduct themselves in a manner consistent with our commitment to a civil and respectful workplace. This includes responding to any incidents of conduct below the standards outlined in this policy that come to your attention. Employees (c) Ensuring that you communicate and interact with your co-workers, Superintendents and Administrator in a civil, courteous and respectful manner. (d) Communicate to your peers or persons in authority (Administrator and Superintendents) of any concerns you have of being exposed to any communications or interactions inconsistent with our commitment to a civil and respectful workplace. 2 ADMINISTRATION: 2.01 The Administrator shall ensure this policy is followed. 3 ATTACHMENTS: 3.01 None AMWmei MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Page: 1 of 6 1 PURPOSE: 1.01 To provide a policy for the prevention and promotion of violence and harassment free workplace. 2 POLICY: 2.01 The Municipality of West Elgin believes in the prevention of workplace violence and promotes a violence and harassment free workplace in which all parties respect one another and work together to achieve common goals. Any act of violence or harassment committed by or against any member of our workplace or the public is unacceptable conduct that will not be tolerated. 2.02 Definitions (a) Violence: for the purpose of this for the purpose of this policy any actual, attempted or threatened conduct of a person that causes or is likely to cause physical and/or psychological harm/injury/illness or that gives a person reason to believe that they or another person is at risk of physical or psychological harm/injuryliliness, including, but not limited to, any actual or attempted assault(including sexual assault and physical attacks), threat, verbal, psychological or sexual abuse and harassment. (b) Assault: an intentional application of force to another person, or an attempt or threat by an act or gesture to apply physical force to another person,without that person's consent. An assault may be committed without actually doing bodily harm to another person. (c) Threat: a demonstrated intention to cause harm or injury,whether presently or in the future. (d) Bullying: interpersonal hostility or aggression that is deliberate, repeated and sufficiently severe as to place at risk the targeted persons' health or economic well-being. (e) Weapon: anything used, designed to be used or intended for use in causing injury; anything used, designed to be used or intended for use for the purpose of threatening or intimidating any person. (f) Workplace: any location where Municipality of West Elgin employees are located during work or for work related reasons, including employer sponsored social activities. (g) Workplace Violence: any incident, in which an employee is abused, threatened or assaulted in a workplace. This includes the application of force with or without weapons and includes acts of physical or psychological violence, including, but not limited to, bullying, mobbing, teasing, ridicule, hostile conduct and any other acts or use of words that can be reasonably interpreted as designed to hurt or isolate a person in the workplace. The violence may come from any source(e.g. resident, co-worker, contractor, personal relationship, etc.). (h) Harassment: (for the purposes of this policy)engaging in a course of vexatious comment or conduct against a worker in a workplace-a comment or conduct that is known or ought reasonably to be known to be unwelcome. (Harassment based on prohibited grounds as per the Ontario Human Rights Code is dealt with under the Human Resources Policy—Workplace Harassment and Discrimination HR-9.3. 2.03 Roles and Responsibilities Council, Administrator, Superintendents: (a) All members of Municipal Council, Administrator, and Superintendents are responsible for ensuring a work environment free from violence, harassment or threatened violence. This responsibility includes actively promoting a positive work environment and intervening when problems occur. Councillors', Supervisors' and Managers' responsibilities include the following: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Pa e: 2 of 6 i) Understand and uphold the principles of this policy by following this policy in their dealings with employees and by setting a good example. ii) Communicate to employees that you take the issues of workplace conduct and a violence-free environment seriously. iii) Do not participate in or ignore violence or potential violence. IV) Ensure employees are informed of the Municipality's policy and procedures for dealing with issues that arise under this policy. V) Respond promptly to any issues of violence, potential violence that come to your attention vi) Keep personal records of discussions with employees who raise concerns under this policy, as well as responses to situations. Vii) Report any incidents to the Administrator/Treasurer or his/her designate. Investigate and implement corrective actions to minimize potential recurrences. viii) Ensure employees who are experiencing difficulties and/or are exhibiting behaviours that may contribute or lead to conduct inconsistent with this policy are aware of and support them to attend any community services that may be available to them. ix) Ensure employees who are exposed to a violent or traumatic situation in the workplace are aware of and support them to attend any community services that may be available to them X) Comply with all specific procedures, response plans or other controls that are defined by. the Municipality. Such measures shall be reviewed by the applicable Health and Safety Committee. xi) Participate in the delivery of any relevant training or educational programs to employees that the Municipality develops or identifies as assisting in managing and de-escalating crisis situations that may lead to violence and to establish personal safety measures. Employees (b) All employees of the Municipality share an important role and responsibility in terms of the maintenance of a work environment free from violence or threatened violence. Employee responsibilities include the following: 1) Ensure adherence to the spirit and intent of this policy. li) Understand the definitions of conduct prohibited by this policy and any conduct that falls within the scope of the behaviour prohibited by this policy. iii) Do not engage in any behaviour that would constitute workplace violence, including coercion, bullying, harassment, threatening, intimidation, abuse either physically or verbally that result in emotional or physical harm to other employees, residents or members of the public. iv) Participate and provide input,through the Health &Safety Committee, in regards to the development of workplace violence procedures, response plans and other controls that are proposed or implemented to minimize or eliminate the risk. V) Attend education and training sessions offered by the employer regarding workplace violence vi) Report all workplace violence incidents to the Administrator/Treasurer or his/her designate. Vii) Cooperate and assist with investigations regarding workplace violence incidents. viii) Seek support and assistance from any community services available when experiencing stress or other personal difficulties that may contribute to workplace violence. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Page: 3 of 6 ix) Seek support and assistance from any community service available, if exposed to a violent or traumatic situation, if appropriate. Guidelines for Dealing with Conflict and Aggression (c) The following are preventative tips for dealing with conflict and aggression. Municipal policies and procedures may provide additional speciflc information. i) Be alert to situations and early warning signs(crying, pacing, avoidance or excessive eye contact, challenging behaviours, yelling, etc.). ii) Try to provide an early resolution before a situation escalates and an incident occurs (e.g. deal with issues/complaints right away). iii) Listen to the other person's entire issue/complaint. iv) Gather information and determine the reason for the issue/complaint. V) Do not downplay or minimize the person's concern. vi) Remain calm; speak in a clear, calm and consistent voice. vii) Maintain normal eye contact—avoid staring. viii) Do not infringe on the person's personal space (e.g. do not point in their face). ix) Keep the discussion focused on the issue, not the individual parties. X) Identify shared goals and ways to achieve them. A) Do not set unrealistic goals or make promises that you may not be able to keep. xii) Set limits and inform the person that the meeting will only continue if they remain calm—inappropriate behaviour is not acceptable (refer to Civil Workplace Environment Policy HR-9.1). xiii) Take the dispute to a third party if the matter cannot be resolved. xiv) Always remain alert to unsafe situations and react—leave the location if necessary, have another person accompany you or remain close-by, telephone for assistance, etc. 3 PROCEDURES 3.01 General (a) All members of the workplace community benefit from prompt, efficient and effective resolution of concerns regarding the quality of the work environment and any concern which may jeopardize a safe work environment. Any employee who experiences any concern in their work environment regarding violence or potential violence at or in the workplace is encouraged to report their concern immediately, either to management or through a formal complaint. 3.02 Procedures for Resolving Concerns of Violence in the Work lace Management Support and Intervention (a) Any concern about violence or potential violence may be effectively resolved by informal assistance, support and intervention by management. We encourage you to raise any concern respecting violence or potential violence at or in your workplace with your supervisor or manager at anytime, In the event that you are not comfortable with raising the concern or issue with your direct Supervisor, you are encouraged to seek assistance of any member of management committee. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Page: 4 of 6 Complaint Process i) In the event that informal attempts to resolve concerns of violence or potential violence are unsuccessful or you identify the concerns as more appropriately dealt with through a formal complaint process, an investigation shall be initiated in response to the receipt of a written formal complaint. ii) Should an employee decide to file a formal complaint, they should: • put the complaint in writing sign and file the complaint with the Supervisor. • co-operate with those responsible for investigating the complaint Complaint Investigation Procedure- iii) Where a formal complaint is filed the following steps will occur: an investigation will be initiated and completed promptly; all individuals who have relevant information with respect to the alleged complaint will be interviewed and statements taken; • every effort will be made to ensure confidentiality to the extent possible; • a written report will be prepared at the conclusion of the investigation; • the findings will be reviewed with the parties to the complaint; • appropriate remedial action will be determined and implemented where there is a finding of violence in the workplace (b) Guidelines for dealing with Specific Types of Incidents i) The following are guidelines for dealing with verbally abusive telephone calls. Municipal policies and procedures may provide additional specific information. • Inform the caller that abusive language is not acceptable. • Advise the caller that the conversation will be terminated if the abusive language continues. E=stablish written documentation about the incident. Advise your Supervisor/Manager of the occurrence after the phone call has ended. • If the same caller has made repeated similar calls, advise them that if it continues that the Police may be notified. ii) The following are guidelines for dealing with telephone threats. Municipal policies and procedures may provide additional specific information. • Obtain as much information from the caller as possible. • Immediately document the conversation as accurately as possible. • Immediately notify your Supervisor. Do not discuss the conversation with anyone other than Management MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Page: 5 of 6 Supervisors i) Management on receiving reports of activities as listed above: • Record the details of the incident; Assess the immediate danger and take the appropriate measures to safeguard employees and facilities. (c) Guidelines for a Potential Volatile Situations i) A potentially volatile situation is defined as any verbal threat or gesture to do harm to people, property, process or the environment. The verbal threat or gesture creates an intimidating, offensive or hostile environment, and can include the display of uncontrolled behaviours as a result of emotional upset, anger or mental confusion. In such cases, responsibilities are as follows: it) Employees (including Members of Municipal Council): • Establish a safe location and notify your Supervisor immediately. Activate EMS (Emergency Medical Services— by calling 9-1-1) if deemed necessary. • Do not aggravate or allow anyone else to aggravate the situation. • If the person leaves the area, do.not detain them. Follow the person safety while on the Municipality of West Elgin's worksite. Inform your Supervisor of the location of the person. • Follow the direction of your Supervisor or their-,'designate. iii) Supervisors • Appropriately and safely intervene when you become aware of a potentially volatile situation. Assess the immediate danger and take the appropriate measures to safeguard persons and the facility. • Document the threat. • Notify the Administrator/Treasurer or his/her designate. The appropriate police services may be notified where necessary. • If the offender is an employee, consider suspending the offender pending the outcome of the investigation. • In conjunction with the Administrator/Treasurer or his/her designate, conduct an investigation. All parties are to be interviewed and asked to provide written, signed statements. • Hold a post incident review to ensure procedures were followed and to make recommendations for improvements; recommend and/or provide appropriate medical care and or assistance. • Record all details of the incident and submit a thorough report to the Administrator/Treasurer in a timely fashion. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.2 Section: Work Environment Effective Date: Subject: Violence in the Workplace Revision Date: Page: 6 of 6 3.03 Corrective Action (c) Where violent or potentially violent conduct is substantiated, contrary to this policy, corrective action will be taken, Such corrective action will include addressing any relevant issues in the work environment, addressing the employee who has engaged in the violent behaviour or conduct contrary to this policy. Corrective action may range from educating individuals on the inappropriate-ness of their behaviour, to transfer, demotions, suspensions or termination. Corrective action may necessitate the need for police services and/or intervention. Criminal charges may be laid where the police services deem it appropriate. 4 ADMINISTRATION 4.01 The Administrator shall ensure this policy is followed. 5 ATTACHMENTS: 5.01 None Council authorization: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 1 of 10 1 PURPOSE: 1.01 To adopt a Workplace Harassment and Discrimination policy for the Municipality of West Elgin. 2 POLICY: 2.01 The Municipality of West Elgin is committed to providing a work environment that is free of harassment and discrimination. The Municipality will not tolerate any form of harassment or discrimination and will take all steps necessary to ensure that employees are not subject to harassment or discrimination; be it from other employees, members of Municipality of West Elgin Council,Administrator, Superintendents, clients or any contacts made in the course of their duties. 2.02 The Municipality of West Elgin's policy is that individuals will be free from harassment on the basis of age, sex, race, colour, religion, creed, national origin, citizenship, language, marital status, family status, pregnancylchildbirth, sexual orientation, disability/handicap, political belief or any other prohibited ground of discrimination. This policy also includes the right to freedom from sexual harassment. 2.03 Obiectives The Municipality of West Elgin's policy and resolution procedures have been developed to accomplish the following: (a) create and maintain a working environment free from harassment and discrimination; (b) set out the types of behaviour that may be considered offensive; (c) ensure the prevention of harassment and discrimination by and against our employees; and (d) establish impartial, effective and confidential procedures to resolve concerns of harassment and discrimination. 2.04 Prohibited Conduct The Ontario Human Rights Code guarantees employees the right to employment in a workplace free from harassment and discrimination based on race, ancestry, place of origin, ethnic origin colour, citizenship, creed, age, record of offences, marital status, family status, disability, sex and sexual orientation. (a) What is Discrimination? i) Discrimination is differential treatment in employment or denial of employment opportunities based on any of the prohibited grounds of the Code. Discrimination does not have to be intentional. ii) Discrimination can result from practices and policies that appear to be neutral, but in reality have a negative effect on groups or individuals because of their sex, race, religion, etc. (b) What is Harassment? i) Objectionable conduct that may have the effect of creating an intimidating, hostile or offensive work environment, interfering with an individual's work performance, adversely affecting an individual's employment relationship and/or denying an individual dignity and respect. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No, HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Pa e: 2 of 10 ii) Harassment is defined as a course of vexatious (offensive, demeaning) comments or conduct on the part of one individual or group of individuals towards another or on any of the prohibited grounds under the Ontario Human Rights Code. iii) It includes deliberate or intentional gestures, comments, slurs, questions, representations or other behaviours that ought reasonably to be known by the harasser to be unwelcome. (c) What is Sexual Harassment? Sexual harassment is any unsolicited conduct, comment or physical contact of a sexual nature that is unwelcome to the recipient. It includes any unwelcome sexual advances (verbal, written or physical), requests for sexual favours, sexual and sexist jokes, and the display of degrading or offensive material. When: i) such conduct might reasonably be expected to cause insecurity, discomfort, offence or humiliation to another person; or ii) such conduct has the purpose or effect of interfering with a person's work performance or creating an intimidating, hostile or offensive work environment; or iii) submissions to such conduct is made either implicitly or explicitly a condition of employment; or iv) submission to or rejection of such conduct is used as a basis for any employment decision (including, but not limited to, job security, promotion, change in salary and benefits). V) Which can further be defined as: • unwanted sexual advances including derogatory comments, gestures, looks, unnecessary/unwanted physical contact, jokes, slurs, derogatory or demeaning posters, cartoons, graffiti, drawings or display of sexually suggestive pictures; • implied or expressed promises of reward or benefit for complying with a sexually oriented request; • implied or expressed threats of reprisal in the form of either actual reprisal or denial of opportunity for refusal to comply with a sexually oriented request; or • sexually oriented conduct which becomes or is implied to be a term or condition of employment, is used as a basis for employment, is used as a basis for employment decisions, or has the effect of interfering with work performance. (d) Other Forms of Harassment Unwanted actions, derogatory comments,jokes, slurs, derogatory or demeaning posters, cartoons, graffiti, drawing, e-mails, innuendoes or taunting about or motivated by a person's race, colour, citizenship, national origin, age, religion, creed, language, marital status, family status, pregnancylchildbirth, sexual orientation, disability/handicap, political belief or any other prohibited ground of discrimination. (e) Poisoned or Hostile Work Environment i) Furthermore,jokes, offensive literature (for example, pinups), derogatory comments or other activities based on sex or racial characteristics that intrude upon a person's dignity or that create an intimidating, hostile or offensive atmosphere constitute what is referred to as a poisoned or hostile work environment. A poisoned or hostile environment is a form of harassment and is also prohibited by law. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No, HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 3 of 10 ii) Harassment may occur as a single encounter or a series of incidents, persistent innuendoes or threats. Behaviour constituting harassment is often a matter of perception and interpretation. Tolerance for what is considered acceptable behaviour may vary widely among individuals. As a general rule, harassment is considered to have taken place if a person knows or ought reasonably to know that behaviour is unwelcome. iii) Workplace is any place where business or work-related activities are carried out. It includes, but is not limited to, the office, office-related social functions, work assignments outside of the office, work-related travel, and work-related conferences or training sessions. 2.05 Responsibilities All members of the workplace community share in this responsibility. (a) Council, Administrator, Superintendents These individuals are responsible for creating and maintaining a workplace free of harassment and discrimination and for promoting a positive work environment by: i) Understanding and upholding the principles of this policy; ii) Setting a personal example of conduct consistent with this policy; iii) Ensuring that employees are informed of the company's policy and procedures for dealing with concerns of harassment; iv) Responding to any concern or issues of harassment that comes to their attention, treating it as a serious matter and supporting a resolution; V) Confer with Administrator or Superintendent with respect to the proper process for handling the situation; vi) Not allowing or condoning behaviour contrary to this policy; responding or reporting to any and all conduct that comes to your attention; and vii) To the extent possible, maintaining confidentiality with respect to the concerns they are involved in resolving. (b) Employees i) Each employee is responsible for ensuring adherence to the spirit and intent of this policy; ii) Employees are responsible for understanding and avoiding any offensive, unwelcome comments or conduct that would constitute harassment, sexual harassment or discrimination under this policy; iii) Employees are encouraged to communicate to co-workers when they are exposed to conduct or comments that are unwanted and objectionable harassment as defined by this policy; iv) All employees are requested to discourage their co-workers from persisting with comments, discussions and conduct that are inconsistent with the spirit of this policy. 3 PROCEDURE FOR RESOLVING HARASSMENT& DISCRIMNATION CONCERNS 3.01 Resolution of harassment means the conduct doesn't occur in the work environment, or in the alternative, ceases immediately. Prompt and clear communication of the fact that the conduct is objectionable and must stop supports the most effective resolution. Any employee who believes they have been subjected to harassment should promptly pursue any of the following steps and strategies to resolve the issues: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No, HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 4 of 10 3.02 Members of Council should refer to the Code of Conduct for Members of Council Policy (CO-1.4) for direction on resolution procedures where a Member of Council believes they have been subjected to harassment. 3.03 Self-Help (a) you are encouraged to communicate your disapproval to the individual whose conduct or comments are offensive-ask them to stop; (b) persons who are advised that their comments or conduct are unwanted and offensive are expected to cease such behaviour immediately; (c) if the conduct doesn't stop, seek the assistance of a Supervisor. (d) if the conduct doesn't stop, keep a written record of the date, times and details of the conduct and your efforts to stop it. 3.04 Information Resolution Supports: Third Party Intervention (a) Not all people will be comfortable with using self-help to resolve harassment concerns. Persons are encouraged to seek the assistance of supervisors, managers or human resources to assist them in informally resolving harassment concerns and stopping the objectionable conduct. Administrator and Superintendents are committed to supporting you in confidentially and informally resolving such concerns. At any time you may contact your Superintendent or Administrator to receive assistance in reviewing,the concern and the options available to resolve the problem. 3.05 Complaint Procedure (a) Where a harassment concern is not successfully resolved through self-help, or the informal support of your supervisor or where you are comfortable only with a formal complaint process, you are encouraged to fill out a complain form and submit it to the Administrator. (b) Should an employee decide to file a formal complaint, they should: i) Set it down in writing (with the assistance of a Superintendent, if requested); ii) Sign and file the complaint with the Administrator; ili) Co-operative with those responsible for investigating the complaint. 3.06 Complaint Investigation Procedure (a) The Administrator and one member of the management committee shall investigate formal complaints. (b) Where a formal complaint is filed the following steps will occur: i) an investigation will be initiated and completed promptly; usually within 30 days; ii) all individuals who have relevant information with respect to the alleged complaint will be interviewed and statements taken; iii) every effort will be made to ensure confidentiality to the extent possible; IV) a written report of findings will be prepared at the conclusion of the investigation; V) the findings will be reviewed with the parties to the complaint; vi) appropriate remedial action will be determined and implemented where there is a finding of harassment, discrimination or reprisal in violation of this policy. MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 5 of 10 3.07 Remedial Action (a) If the investigation substantiates acts of harassment, discrimination or reprisal, correction action will be taken. (b) The objective of the remedial and corrective action is to change behaviour, eliminate harassment, discrimination or reprisal, and remedy the effects of such policy violations on either the individual or work environment. Such action may include educational initiatives, counselling or disciplinary action, including transfers, demotions, suspensions or terminations. Any disciplinary action will be noted on the offender's personnel file. 4 PROHIBITION OF REPRISAL 4.01 Any retaliation or reprisal against a person pursuing the resolution of a concern under this policy, whether informally or through the complaint procedure, or against any individual for co-operating in the investigation of a complaint is strictly prohibited both at law and under this policy. Any such conduct will be subject to immediate corrective action. 5 CONFIDENTIALITY 5.01 It is recognized that the parties to a concern or complaint raised under this policy have a significant interest in confidentially. To the extent possible, in both informal resolution processes and formal compliant processes all available steps will be taken to ensure confidentiality. 5.02 No record of the complaint will be maintained on the employee file of the complainant. If there is a finding of harassment that results in disciplinary action, it will be reflected on the employee file of the harasser, in the same way as any other discipline. 6 ADMINISTRATION: 6.01 The Administrator and Superintendents shall ensure this policy is followed. 7 ATTACHMI�NTS: 7.01 Attachment A--Complaint Form 7.02 Attachment B—Workplace Harassment—What Employees Need to Know 7.03 Attachment C—Workplace Harassment—What Supervisors Need to Know Council authorization: MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No, HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 6 of 10 HR Policy No. 9.3 Attachment A COMPLAINT FORM Please complete fully and return to your Superintendent or Administrator Name of Complainant: Date of Submission: Summary of Allegations: (please feel free to attach additional pages, if required) i Remedy Sought: (please feel free to attach additional pages, if required) MUNICIPALITY OF WEST ELGIN POLICY MANUAL ISection:ha ter: Human Resources Index No. HR-9.3 Work Environment Effective Date: ubject: Workplace Harassment and Discrimination Revision Date: Page: 7 of 10 HR Policy No. 9.3- Attachment B WORKPLACE HARASSMENT—WHAT EMPLOYEES NEED TO KNOW Employees with the knowledge of current workplace environment expectations and the commitment to make their contribution to appropriate workplace environments LEARN: Impact of Law on Rights and Responsibilities in the Workplace 1. Equality Rights Guarantees (the Code) a) Review of Substantive Requirement Understanding protected statuses Guarantee of freedom from discrimination Guarantee of work environment and interactions free from harassment Freedom from reprisal Guarantee of accommodation in the employment relationship Exploration of the substance of the guarantees and the rights and responsibilities attending equality rights guarantees. b) Understanding Your Responsibility as an Employee With Respect to Equality Rights Guarantees Context: Discrimination, harassment, accommodation Expectations at law Expectations under the employer's policies and values Responsibility for your own conduct Responsibility for the conduct of others c) Contributing to a Harassment-Free and Respectful Workplace The employee as a role model . Support co-workers' right to respectful workplace Active intervention Employee as the advisor II. Civil, Respectful Workplace Context for new standards and new responsibilities Reviewing our interests in a civil, respectful workplace (organizations, employees, managers) Defining the standards Rights and responsibilities re a civil, respectful workplace Interactions between workplace issues (absenteeism, problem with performance issues, behavioural problems) and the demand of civil, respectful workplace MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 8 of 10 III Prevention, Early Detection and Resolution Mutual interest in prevention, early detection and resolution 1. The employee as a role model 2. Management in action i. Role model ii. Policy clarification iii. Monitoring the workplace iv. Early detection and intervention 3. Advisory support i. Support for informal reinforcement of equality rights guarantees ii. Merits of early access to informal support iii. How the advisor will function? 4. Internal formal complaint process i. Context for formal complaint investigations ii. Understanding the process 5. Consequences of a failure to contribute to legal and corporate expectations with respect to the workplace environment i. Costs to the workplace ii. Cost to co-workers N. Spectre of employment sanctions iv. Risk of significant legal liabilities MUNICIPALITY OF WEST ELGIN POLICY MANUAL Cha ter: Human Resources index No. HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 9 of 10 HR Policy No. 93 Attachment C WORKPLACE HARASSMENT—WHAT SUPERVISORS NEED TO KNOW Supervisors without knowledge of current obligations to the quality of the work environment risk exposing themselves and the employer to increasing liabilities LEARN: • Scope of current expectations for acceptable work environments and acceptable workplace interactions: expanding definition of harassment, higher standards of conduct for supervisors and managers, new harassment risks: age, gender orientation, personal harassment, harassment of accommodees; personal harassment; kinder, gentler workplace. Impact of broadening scope of harassment on your obligations as a supervisor and manager. • Scope of your responsibility for the quality of the work environment: for your own conduct; for the _ conduct of others in the workplace. • Scope of current liabilities: risk of increasing and joint liabilities for employer and supervisors and managers for failure to meet the current standards required in the workplace environment. • How to meet your obligations with respect to the quality of the work environment: civil, respectful and safe environment, equality rights compliance. Benefits of Program to Supervisors: • Position supervisors and managers to reduce the risk of unacceptable workplace environment that falls below currently required standards. • Reduces the risk of exposing the company, supervisors and managers, to increasingly costly liabilities. • Positions supervisors and managers to effectively support human rights compliance in the workplace. • Provides employer, supervisors and managers with due diligence evidence. WHAT YOU WILL LEARN: Substantive working knowledge of the current a ualit rights-issues • The broadening parameters of harassment under the Code: new developments, scope of conduct: single incidents? Scope of victim? Scope of workplace; new harassment priorities: ageing employees, gender orientation, disability. • New developments: supervisors and managers increasing responsibilities for harassment. • New obligations re personal harassment: preventing violence, bullying. • New obligation to provide a respectful and civil workplace and workplace interactions. • Supervisors and managers practical and legal obligation Positioning you as a supervisor to meet your obligations for prevention, deterrence_and resolution • Legal obligations—due diligence. • Practical obligations—strategies to secure an acceptable workplace environment. • Communications. • Supporting and empowering employees for self-help. • How to provide effective advisory support? MUNICIPALITY OF WEST ELGIN POLICY MANUAL Chapter: Human Resources Index No. HR-9.3 Section: Work Environment Effective Date: Subject: Workplace Harassment and Discrimination Revision Date: Page: 10 of 10 Be knowledgeable the unacceptable costs and conse uences of a work lace environment and workplace interactions falling below the current and emerging standards • Impact on workplace and workplace participants: the employer, employees, managers, supervisors, victims, individuals whose conduct falls below required standards. • Update: Increasing liabilities for non-compliance; shared liabilities for non-compliance. • New developments: no limits on general damages; increasing wage loss liabilities (i.e. ten years); more aggressive interventions into the workplace. C - 90 Q r w � r 4 The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: APRIL 23, 2015 SUBJECT: PROPOSED SEVERANCE APPLICATION FOR MARK GASPARATTO, FILE NO. E 21115 RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 21115 for Lot A, Concession 3, Municipality of West Elgin, provided the following conditions are included: a) That the H- Holding zone provision has been removed; b) That a Development Agreement has been entered into with the Municipality; c) That the owner provides a legal drainage outlet for the proposed lots and drainage agreement if required has been entered into with the Municipality; d) That septic review has occurred for the proposed severed lot and retained lots; e) That a lot grading plan has been prepared to the satisfaction of the Municipality; f) That Municipal drain re-apportionments (if required) have occurred; and, g) That two copies of the registered survey be provided to the Municipality of West Elgin. BACKGROUND: An application for proposed severance was submitted to the Municipality by Mark Gasparatto. The purpose of the severance is to permit the severance of a parcel of land to be used for hamlet residential uses. The applicant had previously applied to sever such lot in 2009; received a recommendation for approval by the Council of the Municipality of West Elgin on March 26, 2009 and received provisional consent approval by Land Division Committee of the County of Elgin on September 10, 2009. The severance lapsed on September 11, 2010 as the lot grading plan provisional severance condition had not been fulfilled. The subject lands are 0.99 hectares (2.45 acres) farm parcel and legally described as Lot A, Concession 3, on the south side of Johnston Line, in the geographic Township of Aldborough (as shown on the attached Key Map). The proposed severed parcel will have an area of 0.25 hectares (0.61 acres) and a frontage of approximately 35.0 metres (114.83 feet) along Johnston Line. The proposed severed lands are vacant. The proposed retained lands consist of two parcels; one parcel will have an area of 0,75 hectares (1.84 acres) and the other parcel will have an area of 0.25 hectares (0.61 acres) and has frontage along Johnston Line. There is also a concurrent consent application for the subject lands, file no. E22/15 to create a hamlet residential parcel. The proposed retained lands are vacant. Institutional, hamlet residential and agricultural uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Comment: Settlement Areas, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: Upon review of the applicable PPS policies, the proposed severance application is consistent with the PPS. Counly of El-gin Official Plan The subject lands are designated Tier 3 on Schedule 'A' Land Use in the County of Elgin Official Plan. Properties located within the Tier 3 designation require private water and private septic services and limited development is expected in these settlement areas. Lot creation is permitted in the Tier 3 designation. Section E1.2.3.1 General Development Policies — General Criteria permits the severance of a new lot for any purpose provided the lot to be retained and the lot to be severed meet the lot creation requirements. Comment: The proposed severed parcel will be used for hamlet residential use and the retained parcels will be further subdivided and also used for hamlet residential use. The proposed severed parcel and retained parcels meet the policy requirements of Section E1.2.3.1. Conclusion: Upon review of the applicable policies, the proposed severance application conforms to the County of Elgin Official Plan. Municipality Municipali!y of West Elgin Official Plan The subject lands are designated as Hamlet on Schedule 'E' Rural Area Land Use & Transportation Plan in the Municipality of West Elgin Official Plan. The Hamlet designation permits residential uses, specifically single unit dwellings. Section 10.4 Consents permits the creation of lots by severance provided the severance criteria are met. Comment: A removal of the H — Holding zone provision on the subject lands is a proposed provisional consent condition. Removal of the H-Holding is required, subject to the owner entering into a Development Agreement for the creation of the proposed hamlet residential lots. The proposed severed and retained parcels meet the policies of Section 10.4 for lot creation. Conclusion: Upon review of the applicable policies, the proposed severance application conforms to the Municipality of West Elgin Official Plan. Township of Aldborough Zoning By-law 89-8 The subject lands are zoned Hamlet Residential (HR-H) with H — Holding zone provision in the Township of Aldborough Zoning By-law. The HR-H zone requires the removal of the H- Holding zone provision prior to any development taking place on the property. The HR zone permits single unit detached dwellings. Comment: Removal of the H- Holding zone provision is required prior to the development and has been included as a proposed provisional consent condition. The proposed severed parcel and retained parcels comply with the HR zone provisions in the Zoning By-law. Conclusion: Upon review of the applicable zone provisions, the proposed severance application complies with the Township of Aldborough Zoning By-law 89-8. Proposed Municipality of West Elgin Zoning By-law In the proposed Municipality of West Elgin Zoning By-law, the subject lands are proposed to be zoned Hamlet Residential with H-1 Residential Zone (HR-H-1). The proposed severed parcel and retained parcels comply with the proposed HR zone provisions in the Zoning By-law. Municipal Council will be adopting the proposed zoning by-law in the very near future and depending upon the timing and subject to any appeals to the Ontario Municipal Board for the zoning by-law, the Township of Aldborough Zoning By-law and the Municipality of West Elgin Zoning By-law may be amended simultaneously. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P. , C.G.A. Planner Administrator/Treasurer KEY MAP 54' t • ros IA �J4 f 5 M 5 hi �elr�hl D �'P!'a�asec� S�re•ran�e. rinmLiEruF JahIOs0'10 ►ros 30 �oNa . w x 1 a x X ;0"o { 1.�6•eN -���-SRN �IN� '� •�,��� � R�rY��CcLI.1ZtRL �• .haus t o p• iaa�� ®.�tiG %- A6Pr�cui5u2e ®�Wal� tN fl66RE AT. C - The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER .TAMES, MCIP, RPP, PLANNER DATE: APRIL 23, 2015 SUBJECT: PROPOSED SEVERANCE APPLICATION FOR MARK GASPARATTO, FILE NO. E 22115 RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application file no. E 22115 for Lot A, Concession 3, Municipality of West Elgin, provided the following conditions are included: a) That the H- Holding zone provision has been removed; b) That a Development Agreement has been entered into with the Municipality; c) That the owner provides a legal drainage outlet for the proposed lots and drainage agreement if required has been entered into with the Municipality; d) That septic review has occurred for the proposed severed lot and retained lots; e) That a lot grading plan has been prepared to the satisfaction of the Municipality; f) That Municipal drain re-apportionments (if required) have occurred; and, g) That two copies of the registered survey be provided to the Municipality of West Elgin. BACKGROUND: An application for proposed severance was submitted to the Municipality by Mark Gasparatto. The purpose of the severance is to permit the severance of a parcel of land to be used for hamlet residential uses. The applicant had previously applied to sever such lot in 2009; received a recommendation for approval by the Council of the Municipality of West Elgin on March 26, 2009 and received provisional consent approval by Land Division Committee of the County of Elgin on September 10, 2009. The severance lapsed on September 11, 2010 as the lot grading plan provisional severance condition had not been fulfilled. The subject lands are 0.99 hectares (2.45 acres) farm parcel and legally described as Lot A, Concession 3, on the south side of Johnston Line, in the geographic Township of Aldborough (as shown on the attached Key Map). The proposed severed parcel will have an area of 0.25 hectares (0.61 acres) and a frontage of approximately 35.0 metres (114.83 feet) along Johnston Line. The proposed severed lands are vacant. The proposed retained lands consist of three parcels, each parcel will have an area of 0.25 hectares (0.61 acres) and has frontage along Johnston Line. There is also a concurrent consent application for the subject lands, file no. E21115 to create a hamlet residential parcel. The proposed retained lands are vacant. Institutional, hamlet residential and agricultural uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Comment: Settlement Areas, Sewage and Water and Cultural Heritage and Archaeology policies were reviewed and no concerns were evident. Conclusion: Upon review of the applicable PPS policies, the proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated Tier 3 on Schedule 'A' Land Use in the County of Elgin Official Plan. Properties located within the Tier 3 designation require private water and private septic services and limited development is expected in these settlement areas. Lot creation is permitted in the Tier 3 designation. Section E1.2.3.1 General Development Policies — General Criteria permits the severance of a new lot for any purpose provided the lot to be retained and the lot to be severed meet the lot creation requirements. Comment: The proposed severed parcel will be used for hamlet residential use and the retained parcels will also be used for hamlet residential use. The proposed severed parcel and retained parcels meet the policy requirements of Section E1.2.3.1. Conclusion: Upon review of the applicable policies, the proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Hamlet on Schedule 'E' Rural Area Land Use & Transportation Plan in the Municipality of West Elgin Official Plan. The Hamlet designation permits residential uses, specifically single unit dwellings. Section 10.4 Consents permits the creation of lots by severance provided the severance criteria are met. Comment: A removal of the H — Holding zone provision on the subject lands is a proposed provisional consent condition. Removal of the H-Holding is required, subject to the owner entering into a Development Agreement for the creation of the proposed hamlet residential lots. The proposed severed and retained parcels meet the policies of Section 10.4 for lot creation. Conclusion: Upon review of the applicable policies, the proposed severance application conforms to the Municipality of West Elgin Official Plan. Townsh ip of Aldborough Zoning By-law 89-8 The subject lands are zoned Hamlet Residential (HR-H) with H — Holding zone provision in the Township of Aldborough Zoning By-law. The HR-H zone requires the removal of the H- Holding zone provision prior to any development taking place on the property. The HR zone permits single unit detached dwellings. Comment: Removal of the H- Holding zone provision is required prior to the development and has been included as a proposed provisional consent condition. The proposed severed parcel and retained parcels comply with the HR zone provisions in the Zoning By-law. Conclusion: Upon review of the applicable zone provisions, the proposed severance application complies with the Township of Aldborough Zoning By-law 89-8. Proposed Municipality of West El-gin Zoning B -law In the proposed Municipality of West Elgin Zoning By-law, the subject lands are proposed to be zoned Hamlet Residential with HAResidential Zone (HR-H-1). The proposed severed parcel and retained parcels comply with the proposed HR zone provisions in the Zoning By-law. Municipal Council will be adopting the proposed zoning by-law in the very near future and depending upon the timing and subject to any appeals to the Ontario Municipal Board for the zoning by-law, the Township of Aldborough Zoning By-law and the Municipality of West Elgin Zoning By-law may be amended simultaneously. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP py,JS7bN fob j 95Nt a- 35 M ;C- SS 14 as- lam ISM proposed S@uer`encA— N Nmri'LE i Q P do 0,A) INS ' IN —• 30� i 1, 'A >Jo � ��,p • i 'Pbao ylloop� � 8 K IX woob3 L+: ,�o rnal.EAxr �1Nr- goo} y t H •haas r^ { mast, ••A�6aaar�rCE .�,,,,fi�,.n�, 1�n.lf d '> Norma Bryant From: Ted Halwa <thalwa @mbpc,ca> Sent: April-14-15 10:13 AM To: Heather James; Norma Bryant Subject: Wetlands& new ZBL Attachments: WE ZBL Zone Legend 2015.docx;WEZBL Wetlands.doc -Attached is the revised legend and a general provision for inclusion in the proposed new zoning by-law which may alleviate or at least reduce the anxiety and concerns of MMAH, MNRF and the LTVCA on this issue.Your thoughts and comments welcome. Ted Halwa, MCIP, IiPP Associate Planner MONTEITH BROWN PLANNING CONSULTANTS 610 Princess Avenue, London, Ontario, N613 2B9 (Map) Tel.: (519)686-1300 1 Fax: (519)681-1690 E-Mail: thaiwa @mbr)c ca 1 Web:www.mb c.ca Cell: (519)671-3083 Municipality of WEST ELGIN ZONE LEGEND CLASSIFICATION SYMBOL CLASSIFICATION SYMBOL AGRICULTURAL Al INDUSTRIAL GENERAL AGRICULTURAL A2 GENERAL INDUSTRIAL M1 AGRICULTURAL A3 FARM INDUSTRIAL M2 RESTRICTED AGRICULTURAL RURAL INDUSTRIAL M3 RESIDENTIAL EXTRACTIVE INDUSTRIAL M4 RESIDENTIAL FIRST DENSITY R2 OTHER ZONES RESIDENTIAL SECOND DENSITY INSTITUTIONAL I RESIDENTIAL THIRD DENSITY R3 RURAL RESIDENTIAL RR OPEN SPACE OS HAMLET RESIDENTIAL HR RECREATIONAL VEHICLE PARK RVP LAKESHORE RESIDENTIAL LR CEMETERY C FUTURE RESIDENTIAL FR PUBLIC UTILITY U COMMERCIAL FUTURE DEVELOPMENT FD Cl LAKESHORE DEVELOPMENT LD VILLAGE CORE C2 HAMLET COMMERCIAL C3 HIGHWAY COMMERCIAL TC HOLDING SYMBOL H TOURIST COMMERCIAL INSET MAP 'SITE SPECIFIC' HOLDING SYMBOL ZONE COMPOUND-ZONE ZONE SYMBOL R14-H�-##/C STIPULATES THE 1012345 CONDITIONS FOR ASSESSMENT REMOVAL OF THE ROLE NUMBER HOLDING SYMBOL ZONE.BOUNDARY WETLANDS AND HAZARD LANDS LANDS IDENTIFIED AS PROVINCIALLY SIGNIFICANT WETLANDS BY THE MINISTRY OF NATURAL RESOURCES AND FORESTRY. Under the Provincial Policy Statement 2014, development and site alteration (as defined below)are not permitted in these areas.Within 420 metres of these areas, development and site alteration may be permitted where it has been demonstrated (customarily by an environmental impact study commissioned by and paid for by the land owner 1 proponent)that there will be no negative impacts on the wetland or its - ecological functions. Applications for building permits within these areas and within 120 metres of these areas will be referred to the Lower Thames Valley Conservation Authority for any required permit or approval in accordance with Ontario Regulation 452106 prior to issuance of any building permit by the Municipality. Changes to these areas may occur without being reflected on the Zone Maps. LANDS IDENTIFIED AS LOCALLY SIGNIFICANT WETLANDS BY THE MINISTRY OF NATURAL RESOURCES AND FORESTRY. Development and site alteration (as defined below) are not permitted in these areas.Within 30 metres of these areas, development and site alteration may by permitted where it has been demonstrated (customarily by an environmental impact study commissioned by and paid for by the land owner/proponent)that there will be no negative impacts on the wetland or its ecological functions. Applications for building permits within these areas and within 30 metres will be referred to the Lower Thames Valley Conservation Authority for any required permit or approval in accordance with Ontario Regulation 152106 prior to issuance of any building permit by the Municipality. Changes to these areas may occur without being reflected on the zone maps. ADDITIONAL LANDS REGULATED BY THE LOWER THAMES VALLEY CONSERVATION AUTHORITY PURSUANT TO ONTARIO REGULATION 152106.These areas include flood v{r prone lands, valley land hazards, watercourse setbacks and adjacent lands associated with provincially and locally significant wetlands. ® INLAND EXTENT OF LANDS ALONG THE LAKE ERIE SHORELINE REGULATED BY THE LOWER THAMES VALLEY CONSERVATION AUTHORITY. DEVELOPMENT means the creation of a new lot, a change in land use, or the construction of buildings and structures requiring approval under the Planning Act. (Source: Provincial Policy Statement,2014) SITE ALTERATION means activities, such as grading, excavation and the placement of fill that would . change the iandform and natural vegetative characteristics of a site. (Source: Provincial Policy Statement, 2014) i 4.28 WETLANDS Within provincially significant and locally significant wetlands as shown on the Zone Maps, lands shall remain in their natural state, no change in use shall be permitted and no buildings or structures shall be erected. CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 13116 PART LOT 1 &2,CONCESSION 4 WEST DIVISION,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by JOHN R.AND BRENDA JOHNSTON, 20901 Kintyre Line, R.R-#7, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands legally described as Part Lots 1 &2, Concession 4 West Division, Municipality of West Elgin. The applicants propose to sever a parcel of land with a frontage of 609.6 metres along Kintyre Line by a depth of 609.6 metres,Area 40.47 hectares, proposed to create one new lot for agricultural use. The owners are retaining 81.94 hectares containing one house, one barn,six sheds, 6 grain bins and one dryer, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing to be held on: WEDNESDAY MAY 6,2015 at 11:20A.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent, you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of March 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 Ohs �0 UBJECT �oo�a LANDS O� G County of Elgin Engineering Services 450 Sunset drive SGThomas•On R5R 5V1 Phone:619-631-145D — v .eigin-county,on.ca Pro� essive by Nature Q� CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 14116 PART LOTS 1 &2,CONCESSION 4 WEST DIVISION,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by JOHN R.AND BRENDA JOHNSTON, 20901 Kintyre Line, R.R.#1, RODNEY, Ontario, NOL 2CO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands legally described as Part Lots 1 &2, Concession 4 West Division, Municipality of West Elgin. The applicants propose to sever-a parcel of land with a frontage of 304.8 metres along Kintyre Line by a depth of 1219.2 metres,Area 40.27 hectares containing two sheds, proposed to create one new lot for agricultural use. The owners are retaining 40.27 hectares containing one house, one barn,four sheds,6 grain bins and one dryer, proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St.Thomas or at a Public Hearing to be held on: WEDNESDAY MAY 6,2015 at 11:20A.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of March 2015. KEY MAP: (not to scale) Susan D.Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 s �p�• OHO i: o�N UBJECT LANDS �+ �5 �G G� County of Elgin Engine ing Services 450 Suneet Orim SL Thomas,On N5R 5V1 Phona:519-8311480 www.eigin-oounty on.ca a• .Mar, 30. 2015 9:24AM No, 3409 P. 3 /ElgginCOM CORPORATION OF THE COUNTY OF ELGIN 3 NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 21115 PART LOT A,CONCESSION 3, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by MARK GASPARATTO, 20137 Johnston Line,WARDSVILLE, Ontario, NOL 2NO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands legally described as Part Lot A, Concession 3,Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 35 metres along.Johnston Line by a depth of 70 metres,Area 2450 square metres(0,605 acres), proposed to create one hamlet residential building lot. The owner is retaining 2450 square metres(east retained parcel)to 7350 square metres(west retained parcel), proposed to remain in residential use. The effect of Application E21/15 and E22115 permits the establishment of five hamlet residential building lot. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application Is available for inspection daily, Monday to Friday, between$10 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY MAY 6,2016 at 2:30P.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St,Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the land Division Committee, This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30t"day of March 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer • . Land Division Committee LAN S- 450 Sunset Drive N St.Thomas, Ontario N5R 5V1 x 1. LOT A CONCESSION 3 w 0 a-4 H H a, H V Ceenty Of f7g4 „I Fnoneering 561VOS9 450 5ufdet Drive 9t'rhomes,0n N5R5V1- $ Phone.519.631-1460 wmelon-counryonxa Ma r. 30, 2015 9:24AM No. 3409 P. 4 lieK: zor, /11ginCountyr COkPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 22/15 PART LOT A,CONCESSION 3,MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by MARK GASPARATTO, 20137 Johnston Line,WARDSVILLE,Ontario, NOL 2NO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands legally described as Part Lot A, Concession 3, Municipality of West Elgin. The applicant proposes to sever a lot with a frontage of 35 metres along Johnston Line by a depth of 70 metres,Area 2450 square metres(0.605 acres), proposed to create one hamlet residential building lot. The owner is retaining two parcels east of proposed severed lot with an area of 2450 square metres each and one parcel west of proposed severed parcel with an area of 2450 square metres,proposed to remain In residential use. The effect of Application E21/15 and E22/15 permits the establishment of five hamlet residential building lot. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application Is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY MAY 6,2016 at 2:30P.M, Council Chambers,County Municipal Offices,450 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee, This will also entitle you to be advised of a possible Ontario Municipal Board Hearing Even if you are the successful party,you should request a cop of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 30th day of March 2015, KEY MAP; not to scale Susan D. Galloway Secretary-Treasurer LAN $ Land Division Committee 450 Sunset Drive _ St.Thomas, Ontario m N5R 5V1 LOT A CONCESSION 3 0 County of Elfin ~ Englneedn�8efvi¢ea U W 450 Sunset Orlue 'da St.ThOm25,On NSR SVy Phone;829-891-7480 � '' w�welgin.counq.on.ce D—S I i1rl. ea ary V4latar Supply System 30 March 2015 OUR FILE No. E68/2015 Lerners LLP VIA:eMAIL to DWoodward @lerners.ca 88 Dufferin Avenue PO Box 2335 London, Ontario N513 4G4 Attention: Mr. David M. Woodward RE: Assignment of the West Elgin/Tri-County Management Committee Interconnection Agreement Dear Mr, Woodward; Please Find enclosed one (1) copy of the above-referenced Agreement for your action. We would appreciate receiving one fully-executed copy upon completion. Best regards, An AeJ. O, P. ng. Division Manager Lake Huron and Elgin Area Water Supply Systems Elgin Area Primary Water Supply System c/o The City of London Office 519,930.3505 ext. 1355 Regional Water Supply Division Fax 519.474.0451 235 North Centre Road, Suite 200 ahenry@london,ca London, ON N5X 4E7 http://watersupply.london.ca/ 16014001 ASSIGNMENT AND CONSENT THIS AGREEMENT made as of the day of 2014, AMONG; THE TRI COUNTY MANAGEMENT COMMITTEE OF THE WEST ELGIN PRIMARY WATER SUPPLY SYSTEM as represented by its Administering Municipality The Corporation of the Municipality of West Elgin (hereinafter called the"Assignor") OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLA (hereinafter called"Southwold") OF THE SECOND PART -and- THE JOINT BOARD OF MANAGEMENT OF THE ST.THOMAS AREA SECONDARY WATER SUPPLY SYSTEM as represented by Its Administering Municipality The Corporation of the City of St.Thomas (hereinafter called the"St,Thomas") OF THE THIRD PART and THE JOINT BOARD OF MANAGEMENT OF THE ELGIN AREA PRIMARY WATER SUPPLY SYSTEM as represented by Its Administering Municipality The Corporation of the City of London (hereinafter called"London",and together with Southwold and St,Thomas,the"Consenting Parties") OF THE FOURTH PART -and• THE CORPORATION OF THE MUNICIPALITY OF DUTTONIDUNWICH (hereinafter called the"Assignee") OF THE FIFTH PART WHEREAS: A. By an agreement dated July 30,2003,the parties agreed to the governance of the water asset known as the"lone Chamberllnte roan nect"(the"Iona Interconnect'); B. The parties hereto wish to clarify the description of the Iona Chamber/interconnect for the purposes of the 2003 Agreement and this Assignment and Consent Agreement; C. The Assignor has agreed to assign the 2003 Agreement and all of its right, title and interest in the tona Interconnect to the Assignee, subject to obtaining the Consenting Parties' written consent to such assignment and the Assignee's written consent and agreement to such assignment; and D. The Assignor has applied to the Consenting Parties for consent, and the Consenting Parties have agreed to grant their consent to the within assignment as of the date hereof upon the terms and conditions hereof. NOW THEREFORE THIS AGREEMENT WITNESSETH TMAT In ConaidFaton Of kh8 mutual covenants and agreements between the parties to this Agreement and the sum of Two Dollars ($2.00) now paid by each party to the other (the receipt and sufficiency of which is hereby acknowledged), the parties hereby agree as follows; 1. Assignment The Assignor hereby transfers, sets over and assigns unto the Assignee,as of and from the date hereof, all of its right, title.and interest in the 2003 Agreement and the Iona Interconnect (as defined above), together with the unexpired residue of the term and all benefits and advantages to be derived from the 2003 Agreement, The water assets constituting the Iona Interconnect are hereby assigned on an"as is,where is"basis. TO HAVE AND TO HOLD the same, subject to the observance and performance of the Assignor's covenants and the conditions and agreements contained in the 2003 Agreement. 2. Assignor's Covenants The Assignor covenants and agrees with the Assignee that. (a) notwithstanding any act of the Assignor,the covenants and conditions contained In the 2003 Agreement have been duly observed and performed by the Assignor up to the date hereof; (b) subject to the consents noted herein,the Assignor has good right,full power and absolute authority to assign Its interest in the 2003 Agreement and the Iona Interconnect in the manner aforesaid, according to the true intent and meaning of this Agreement; (c) subject to the observance and performance of the covenants and the conditions and agreements contained In the 2003 Agreement, the Assignee may hold and enjoy the benefit of the 2003 Agreement for the unexpired residue of the term of the 2003 Agreement for Its own use and benefit without any interruption by the Assignor or by any person whomsoever claiming through or under the Assignor; and (d) the Assignor will from time to time hereafter at the request and cost of the Assignee promptly execute such further assurances pertaining to the 2003 Agreement and the assignment of the Iona interconnect as the Assignee shalt reasonably require, 3, Assignee's Covenants (a) The Assignee covenants with the Assignor and the Consenting Parties that it will from time to time during the unexpired residue of the term of the 2003 Agreement observe and perform the covenants and the conditions and agreements contained in the 2003 Agreement and Indemnify and save harmless the Assignor and the Consenting Parties from all actions, suits, costs, losses, charges, demands and expenses for and in respect thereof; (b) The Assignee shall be responsible for all terms, covenants and provisions under the 2003 Agreement; (c) The Assignee covenants and agrees with the Consenting Parties that It will at all times during the unexpired residue of the term of the 2003 Agreement observe and perform all of the terms, covenants, conditions and agreements contained in the 2003 Agreement on the part of the Assignor to be observed and performed; (d) The Assignee hereby accepts the assets eonatituting the Iona Interconnect on an "as is, where is" basis and shall be solely responsible for the maintenance and repair of the Iona Interconnect;and (e) The Assignee hereby agrees to defend, indemnify and save harmless, the Assignor from and against any and all losses,damages,clalms,demands, costs, including legal casts, expenses and/or other obligations or liabilities suffered by the Assignor, or anyone employed by the Assignor or for whose acts the Assignor is responsible, as a result of a claim by any third party arlsing from or resulting from or in any way related to the Iona Interconnect. 4. Consenting Parties'Covenants (a) The Consenting Parties covenant and agree with the parties hereto that this Agreement shall not qualify, derogate from or otherwise limit the enforceability of the covenants of the Consenting Parties set out in the 2003 Agreement, 5. Consenting Parties'Consent The Consenting Parties consent to this assignment of the 2003 Agreement from the Assignor to the Assignee upon and subject to the following terms and conditions: (a) That this consent does not in any way derogate from the rights of the Consenting Parties under the 2003 Agreement; (b) That this consent does not constitute a waiver of the necessity for consent to any further assignment of the 2003 Agreement (including any assignment, parting with or sharing.possession of all or any part of the subject matter of the 2003 Agreement) or any further assignment of the Iona Interconnect and any such further assignment shall be completed in accordance with the terms of the 2003 Agreement; (c) That by giving their consent to the herein assignment of the 2003 Agreement and the Iona Interconnect,the Consenting Parties do not acknowledge or approve of any terms of any agreements made between the Assignor and the Assignee, except as set out herein; (d) The Assignor is hereby released from its obligations under the 2003 Agreement and the [one Interconnect as of the date hereof, and the Assignee shall be liable for all such covenants,terms, conditions and obligations from the date hereof; (e) That the Assignor and the Assignee shall at their expense promptly execute such further assurances with respect to the 2003 Agreement as the Consenting Parties may reasonably require from time to time, S. Binding Effect This Agreement shall enure to the benefit of and be binding upon the parties hereto and the successors and assigns of the Consenting Parties and the heirs, executors, administrators and permitted successors and assigns of the Assignor and Assignee respectively. 7, Confirmation (The parties hereto hereby confirm that the 2003 Agreement concerns the water asset commonly known as the "Conti Chamberltnterconnect" which is more particularly described as...] The parties hereto do in all other respects hereby confirm that the 2003 Agreement is in full force and effect, unchanged and unmodified except In accordance with this Agreement, It is understood and agreed that all terms and expressions used In this Agreement have the same meaning as the terms and expressions used in the 2003 Agreement. B. Counterparts and Facsimile/Scanned Signatures This Agreement may be executed in counterparts,each of which so executed shall be deemed to be an original and such counterparts together shall constitute one and the same Agreement. This Agreement or a counterpart thereof may be executed and delivered by telecopler,facsimile or any other electronic transmission, including a scanned version in pdf format,,and the telecopler, facsimile or any electronic transmission of a signature to another party or parties (or to their respective solicitors) shall be of the same force and effect as the delivery of an original signature. IN WITNESS WHEREOF the p817tle5 hereto have duly 'executed this Agreement by affixing their respective corporate seals under the hands of their proper signing officers duly authorized in that behalf or by setting their respective hands and seals in their personal capacity, as the case may be. THE TRI COUNTY MANAGEMENT COMMITTEE OF THE WEST ELGIN PRIMARY WATER SUPPLY SYSTEM as represented by Its Administering Municipality The Corporation of the Municipality of West Elgin Mayor We have authority a bind the Corporation, THE CORP ION OF THE TOWNSHIP OF SOUTHWOLD 6C 6p# May r, Grant Jones Clerk , Donna Clermont We have authority to bind the Corporation. THE JOINT BOARD OF MANAGEMENT OF THE ST.THOMAS AREA SECONDARY WATER SUPPLY SYSTEM as represented by Its Administering Municipality The Corporation of the City of St.Thomas Mayor Clerk We have authority to bind the Corporation. THE JOINT BOARD OF MANAGEMENT OF THE ELGIN AREA PRIMARY WATER SUPPLY SYSTEM a> , a►.Nb +tee, G+,4+ Pam` �ssal� ire:a cE;Z THE CORPOR(TIOAZ THE MUNICIPALITY OF DUTTONIDUNWICH Mayor Clerk We have authority to bind the Corporation, Ministry of Minist6re de la Community Safety and S6curlt6 communautaire et Correctional Services des Services correctionnels Office of the Bureau du r C� taro Fire Marshal and commissaire des Incendies at Emergency Management de la gestion des situations d'urgence 2284 Nursery Road 2284,chemin Nursery Midhurst ON LOL 1X0 Midhurst ON LOl-1X0 Tel: 1.800-565-1842 T61: 1-800-565-1842 Fax: (705)725-7259 T616c: (705)725-7259 April 8, 2015 Mayor Bernie Wiehle Municipality of West Elgin P.O. Box 490, 22413 Hoskins Line Rodney, ON NOL 2CO Sent via e-mail. mayor@westeigin.net Dear Mayor in Council: The Office of the Fire Marshal and Emergency Management(OFMEM) previously sent letters to your Mayor in Council on February 12, 2014, June 17, 2014, and December 17, 2014 respectively informing your municipality of the legislative requirements pertaining to vulnerable occupancies. This letter is to inform you that your municipality has achieved compliance based on the information you have inputted into the OFMEM Vulnerable Occupancy Registry acknowledging that the following has occurred: 1. The annual mandatory fire drill required by 0. Reg. 364113 was approved and observed by your fire department in accordance with FM Directive 2014-002; 2. The fire safety inspection as required by 0. Reg. 364113 was conducted using the"Annual Inspection Checklist for Care Occupancies, Care and Treatment Occupancies and Retirement Homes" in accordance with FM Directive 2014-002; and 3. The required information detailed in 0. Reg. 364113 was inputted into the OFMEM Vulnerable Occupancy Registry in accordance with FM Directive 2014-001. Effective January 1, 2014, Ontario became the first province to enact a series of regulatory changes intended to improve fire safety in vulnerable occupancies. A number of regulatory changes were enacted that impose requirements on municipalities and Chief Fire Officials. I would like to outline what this means for municipalities like yours: • Three years to complete mandatory training for all Chief Fire Officials responsible for approving facility fire safety plans (New deadline is January 1, 2017); • Observation of annual fire drills based on approved scenario (New and in effect as of January 1, 2014; first fire drill to be cam leted by December 31. 2014); • Annual fire safety inspections conducted by the Chief Fire Official, based on a standardized checklist(New and in effect as of January 1, 2014; first inspection to be completed by December 31 2014); • Registry of Vulnerable Occupancies (New and in effect as of January 1, 2014; entering information about facilities to be completed b.Y December 31, 2014). 1 Facility owners and operators are responsible in all municipalities to ensure their buildings are in full compliance with the changes to Ontario fire safety regulations. It is the responsibility of municipalities and Chief Fire Officials to ensure they are in full compliance with the new Regulations and Fire Marshal Directives. • Directive 2014-001 - Registry of Vulnerable Occupancies, and • Directive 2014-002 Vulnerable Occupancies—Fire Drill Scenarios, Fire Drill Observations, Fire Safety Inspections. The OFMEM has commenced a monitoring program as of January 01, 2015 to confirm and validate the status of compliance of municipalities and Chief Fire Officials with the new Regulations and Fire Marshal Directives. The OFMEM monitoring program has determined that as of February 13, 2015, your municipality has achieved annual compliance with the above-referenced Regulations and Fire Marshal Directives. If you have any questions regarding the monitoring process, they can be directed to me via email at Pierre.Yel le(M ontari o.ca or by telephone at (705) 725-1825. We all have a continuous legislative responsibility to ensure the public fire safety of seniors and vulnerable Ontarians. Sincerely, Pierre Yelle Assistant Deputy Fire Marshal Field and Advisory Services c: Jim Jessop, Director, Field and Advisory Services 1 Deputy Fire Marshal, OFMEM Al Suleman, Director, Prevention and Risk Management, OFMEM Norma Bryant, Clerk, Sent via a-mail:nbryant @westeigin.net 2 s trp� THE CORI-70RATION Of THE �} TOWNSHIP Of MADAWASKA VALLEY 85 Ray Street; P a:Box,ipoo, Barry$ l*, 'Ontario KGJ 1130 TEL: (613)756-2747 v 1=AX. (613) 756-0553 is-MAII. - nfo rhadawaskavalley.ca. P Tuesday,April 7 2015 pear Municipal Leader, The Township of Madawaska VaI ley,re0gnizes.the struggle that many of its ratepayers in our rural area are,experienC'irig with rising l ydra�mires and feels that,as:a collective of municipalities,we must let our voices be heard to the Province. Similar to many mUhICig83itles across Ontario,we have an wing community, many on a fixed income,.who have a iecreas€rig ability to.make ends meet. $10larly, Industrial and corn merdail growth in rural ontari is becoming iriceeasingly difficult because 6f rising hydro rates; it is preventing ypunger families from:relocating.to our communities to help them grow, To that end,the Council of the Township of Madawaska Valley, at their March 23,2015 regular meeting of council, passed the following resolution: Moved by; Councillor BroMwich 14,Z3C1 -1S. Seconded by:CounclllorAmher 13 March 2015 BE IT RESOLVED. WHEREAS the cost of hydro has doubled and in some cases more than doubled in the past five years; at id WHEREAS the costs of electricity In the Province of Ontario Is.forcing Businesses to consider leaving the area;and WHEREAS many familles are having difficulty keeping up With their monthly payments;and bWHEREAS the Province's kong.Term Energy Plan anticipates that consumers will face hydro rates that will rise by 42%over ther,ext five.,(5)years;and WHEREAS it is essential that the residents acid Businesses of the Madawaska Valley to have access t4 affordable hydro to thrive and prosper;and WHEREAS Council urges Provincial relief to Ontario Hydro One Customers to reflect the means of rural residents to reasonably access hydro through a review of Provincial policies and their agencies that set Ontario rates for electricity, distribution charges, debt retirement,global adjustments costs and carbon taxes.Council requests,that this.review would include consultation with rural and urban municipalities; and WHEREAS Council reminds Rural municipalities to advocate the investigation by the Ontario Ombudsman regarding the major systemic issues identified by complaints involving overcharging of hydro;an explanation of line items on'billing and, resolve of related matters,-.and WHEREAS it is Imperative that the Province of Ontario review their energy policies and utilize The Rural and Northern Lens advocated by the Rural Ontario Municipal Association to evaluate and assess the needs of rural muni.clpalities so that they can succeed and thrive.Many rural municipalities have a population of 50%or more seniors on fixed incomes who a re struggling to keep warm in low population density communities with colder temperatures that do not benefit from the heat retention in condominium residems and whom are challenged:by geography and climate scales.Our core sectors of economic development in our region,lumbee mills and farming,are often cinder-employed and are subject to rates that are higher than other provinces due to impact of high delivery charges and global adjustment .fees(that can be up to 2.5 times higher than the actual hydro used)and threaten the sustainabilityof families and agrcr-food sectors in rural Ontario;and WHEREAS all murricipaiities that have a significant amount of citizens moving.into the seasonal residdnm,th t•th. are encouraged to inform those residents to seek.`relief from seasonal hydro rates through direct:commartica'U. of such to'tllielr electrical:utjlity provider; WNEREAS afl munitipallties should be encouraged to m6hitor,through specific data ca�tegb H.es,smart rooter eiectrical;flres ond}or smaft meter MaifUnctionathat have resulted in explosions,and further to better assess their impact andthe patthtia(need-of CSA appravad m,eters eMpioyiing,cods an.d standards used globally.by re and industry to facilitate:safer:and-more tustaiinable products. NOW'THEREFORE BE IT RESOLVED THAT the Township of:Madawaska Valley CALL ON Premier Wynne and the Province of Ontario to take immediate action to prevent these:anal any other rate increase from being impilemented;and THAT Premier Wynne and the Province of Ontario be encouraged to do something to bring these rates da+n+n to a reasonable.level:and.to do sv as quiclty as possil�ler and' THAT this motion be circulated to all Ontario rhunicipaiities fo:rsupport. The Township of Madawaska.Valley is.a smaller municip silty,In the western quadrant of Renfrew County with approximately 4300.permanent residents,with%a larger summer population. for more information on our municipality, please visit us oriline at www a.dawaskavalfe .ca. Like many rural Ontario municipalities,we are faced with increasi.ng.adversity to growth. It is the Council's desire to:show support for the Township's horneowners'by passing this resolution and asking for immediate relief from the Province. on behalf of tine Council of the Township of Madawaska Valley, please endorse our resolution and send it to the appropriate representatives at queen's hark. Sincerely, 4� Kim Lave Mayor,Township of Madawaska Valley cc. Honourable Kathleen Wynne,Province of Ontario MPP John Yakabuski; Renfrew-Nippissing-Pembroke Peter Emon,Warden,eounty.of Renfrew 04/10/2015 15: 17 5197851833 SERVICEON/TINYTOTS PAGE 01 tiny Tots Co-operative Nursery School 217 Furnival Rd, Box 539, Rodney, On NOL 2C0 Phone: 519-785-2164 Fax : 519-785-1833 Email: ttcns @beltnet.ca April 30,2015 Municipality of West Elgin Rodney,Ontario Dear Council Members: Tiny Tots will be holding their 27"'annual Trike-a-than on Saturday,May 23'd, 2015.This is a major fundraiser for the organization. The members would like to hold the event in the Municipal Parking lot between Tiny Tots and V&S Stedmans store from 7:00 a.m.until 1:00 p.m. Therefore we would like to request the use of the Municipal Parking Lot on Saturday, May 23`d.We would also fake to request the use of some barricades/pylons to be placed at the curb from Stedmans to the old Sears/Villager location to help prevent children from going on the street. We have arranged our set-up to keep the event as close to Tiny Tots as possible. In the event of rain,we would like to request the use of the Recreation Centre for the same time frame. Thank you for your time and consideration in this matter. Your continued support is greatly appreciated. Sincerely, Shelley Smith,R.E.C.E. Director Tiny Tots Co-op Nursery School D-- 9 x-m is,,r o� you v\C i JUL c�t 4 C 6-,aul bo- JCMA ollvid h cc �r�x c�� • v C4 C-L CEYYV� CL.,3 wyl aa qpu.ettja.� )tlht 4aA Lck cad 4i4d ,?i� fa hvz Ck" hd LEI I -A c- J-kjV� �eCIA ObA A&),) &C,,kk -uy ml,� cl fi-q J-O-m L a k2 JS 1 3`� 1 i 1S c3 (M UDC c,cl;c C UL UVr� �U 1 Lh tt,° i,U ti I +0 1 �� ,�c:�.Q r�u,�. .�.c s�c�-..�.�, �.�e, �erg`f'�U�.c U-LI " 4ju an �,VUU- .,-,,4 c Li �o CY ol ru mu 9ruwi orarnage system or to a storm drain Pre-assemble the boards and brackets in sections µ and fill the excavation with crushed stone. Bring the ' and set them in place. Use the manometer and level of the stone to within.about 13 cm (5") of the level the plinth to the nominal level'of the green ultimate surface of the ditch and lay a strip of filter Adjust the level by adding or removing the sand tl�af - cloth over the stone. Add 13 cm of sand and com- has been laid over the crushed stone. Align z he z 7 pact and level it. Now the new backboards may be boards, back-fill behind them and add sand to the; 1` put in place. ditch to'bring its surface about 6 cm (2 112") the top of the plinth. The backboards and plinth are mounted on sturdy , � m; steel spreader brackets made from 10mm If the surface of the green is slightly low alonge stock refer to the diagram ram below An large metal m ( g )• Y g plinth, topdressing two or three times with sand fabricating shop can produce brackets of this kind. solve the problem. If it is very low (more than ! 2 ` The number of brackets needed will depend on the mm (1/2") the sod will have to be stripped, rootz'1e..­ - thickness of the lumber u d for the backboards material added,and the turf re-laid. and plinth. If cm (lumber is used, the brackets may be spaced about 212 cm (V) apart. If � � " 5 cm 2" lumber is chosen, more brackets are h t k \v4 Cu. Q+(S o,,�-e- r� required since they must be spaced 130 cm 4' ga� �, l um��2�c 2 X�) W{�� �-�- f w" U d apart. The heavl mended,but the relative cost es a wo alternatives may c? ;ZK !0 C, e.S be the deciding factor. Make certain to specify re - smcce, 5 X01 k 4vnk &I'? gC&\K R N 1'ZJ sure treated lumber and thorou hi coat ll cut°ends witn a recommen ed wood preservative. of S&A*k blu.S}ea O-Vh4 Z iV-N L y FLOATING BACKBOARD D Y TEM Surround Backboard 350mm 75m Plinth T") 150mm x 75 mm IQ,l�• Steel V`l Mounting Playing surface Bracket —� Ditch �� 10 mm 50mm (2'7 deep Mack t�X � Sand ROOTZONE =�`Lori C�czT - • liter •34-R. .;:_ Cloth �n n'0_ r L �- . CA ay I N��1s Lf1��¢.�C�nQ1 R a5S�-�j D' 1� coo- . o �I� s z�� 5° side t�uhQa.-1 G1,ac�assess fie.m of�. a�d Gc��•@.r• -�• -_ r Four Counties Health5ervices site Strathroy Middlesex General itospitalsite 1824 Concession Drive 395 Carrie Street Newbury ON NOLIZO 5trathroyON N7G314 519 693.4441 519245-1550 wwwrnhalliance.on,ca r April 13,2015 Dear MHA Stakeholders, As a follow up to the Strategic planning Consultation sessions sponsored by Middlesex Hospital Alliance (MHA) last fall, the Board of Directors and Senior Team have reviewed the input from you, the stakeholders. Your input has been very helpful and has assisted us as to develop new draft strategic directions for MHA for 2015-I8. The Board and Senior Team have held two strategic planning workshops and have considered input from all resulting 1n the development of draft corporate goals and objectives to guide our work over the next few years. The next step of the strategic planning process is to obtain your feedback on the draft corporate goals and objectives to ensure they align with key priorities identified by you, the stakeholder, as well as ensure they are sufficiently forward-looking to position the MHA for future success, To that end, we have scheduled information/consultation sessions to present the draft corporate goals and objectives to you on the following dates and times: Strathroy Middlesex General Hospital Boardroom Tuesday,April 28,2015: 7:00—8:30 pm Thursday,April 30,2015: 8:30— 10;00 am Four Counties Health Services Boardroom Wednesday, April 29,2015: 3:30—5;00 pm Monday,May 4,2015; 6:00—7:30 pm During these sessions, our lead strategic planning consultant, Mr. Jim Whaley, will present the draft strategic goals and objectives that have been developed and facilitate discussion with participants to obtain your input on what you like,where improvements can be made and what is missing. It is our hope that you will be able to spare 90 minutes out of your busy schedules to attend one of these strategic planning sessions. PIease RSVP to Cathy Swan at 519-245-5295 #5593 or cathy.swan cl_r.mha.tvh.ca if you are able to attend. Your feedback is important to us as we continue to develop our future strategic plan "road map". Thank you for your ongoing support and participation. Sincerely, �{ X Ken Williams Todd Stepauik MHA Board Chair President&0110cting with theFurute ofCare r 1 � Ann Smith/Melanie Rose From: Kelly Mills <kelly_1363 @hotmail.com> Sent: April-08-15 8:33 PM To: westelgin@westeigin.net Subject: FW: West Lorne Optimist Car Show April 8, 2015 Municipality of West Lorne Once again the Optimist Club of West Lorne is sponsoring the annual Car Show on June 28, 2015 at Miller Park in West Lorne. In the past you have kindly allocated $300.00 to this project. We would sincerely appreciate your financial assistance again this year. Without your help we could not afford to do this event. Respectfully yours Kelly Mills Optimist Club of West Lorne 114J1ViCS'IRLIf7 C�:=6`f::aY�E. 1'Y WF-Ca Bb y APB 10 2LO15 D-1 c Uhl S � - . i.aTA" v.�-r Municipality of West Elgin 22413 Hoskins Line Rodney,Ontario NOL 2C0 Dear Mayor and Council Members April 16,2015 Cactus,Cattle and Cowboys Committee would like to inform and point out that upon moving to the Rodney Fair grounds,we are now being recognized in this year's 2015 Lake Erie Living Magazine. The Lake Erie Living Magazine is a publication that is a Travel Guide for both the U.S.and Canada. It not only reaches Ontario alone,but is also distributed throughout Ohio, Pennsylvania, New York,and Michigan. Please see page 69 under the title of Can't-Miss Events. Thank you, Theresa Vandevenne Chairperson for CCC MUNICIPALITY Of WEST ELGIN 27074.Aberdeen Line PAYMENT RECEIVED Dutton,ON NOL 110 226-373-7464 APR T-7.:2015 PER 'HANK YOU D-1 T" AM y .. 2 •,� -- "" rd A!"��� w :fir �� °..x��-+.F��, �_.r:_ -„�,.:�-:. g �#W7 e Municipality Of West Elgin 22413 Hoskins Line Rodney,ON NOL 2C0 Dear Mayor and Council Members, April 16,2015 Cactus, Cattle and Cowboys would like to share with council,their Vision and Mission Statement. Our Vision To establish and maintain relationships with associated groups and community organizations that support our mission. To improve and increase tourism and promotion of our local festival. To educate the community on all the bounty that West Elgin has to offer. Our Mission The Cactus,Cattle and Cowboys festival was established for,and continues to,showcase and celebrate the various horse breeds of Western Elgin. Thank you, eresa Vandevenne Chairperson for CCC MUNICIPALITY OF WEST ELGIN 27074 Aberdeen Line PAYMENT RECEIVED Dutton,ON NOL 1J0 APR 17'2015 226-373-7464 PER MANK YOU 1 ,4 E Office of the Warden April 15, 2015 Hon. Liz Sandals, Minister of Education 14th Floor, Mowat Block 900 Bay Street Toronto, ON M7A 1 L2 Dear Hon. Sandals: Please be advised that the following resolution was adopted by Elgin County Council at its meeting held on April 14, 2015: "THAT in response to the recently announced Pupil Accommodation Review Guidelines (PARG), Elgin County Council commend the Ministry of Education for the new obligation of School Boards to formally consult with municipal governments, and, conversely, express its continued concern and disappointment over the removal from consideration the impact school closures have on local communities as hubs of economic activity. - Carried. (signed)Warden Paul Ens" Madame Minister, once again, Elgin County Council urges you to include the economic impact school closures have on communities when assessing pupil accommodation. Viable communities provide the venue for quality education. We look forward to hearing from you. Yours truly, Paul Ens, Warden cc Laura Elliott, Director of Education, Thames Valley District School Board Linda Staudt, Director of Education, London District Catholic School Board County of Elgin Local Municipal Partners Administrative Services 450 Sunset Drive St.Thomas,ON N5R 5V1 Phone:50-634-1460 www.etgincounty.ca i April 7, 2015 To: Mayor and Council, Municipality of West Elgin Reference: Request for funding The West Elgin Chamber of Commerce has undergone a major shake-up with many changes in our Board of Directors. This has created a situation whereby our membership has not been contacted for renewal, resulting in a drop in membership from 58 to 18 paid. As we work to rectify this in the immediate future, our usual expenses must be met, e.g. website, Community Calendar, Marketing Partners, etc. Our accounting shows a balance of approximately$7,000 with a little over$5,000 of that to cover commitments, resulting in $1900 for maintenance. We hereby respectfully request funding in the amount of$4,000 which will be used to rebuild our Chamber of Commerce membership in order to create fellowship and strength within the business community. Mike Madiera, President West Elgin Chamber of Commerce i 1 N Ontario Police O,P.P. Municipal Policing Bureau Provincial provincials Bureau des services policiera des municipaiit6s Police de I'Ontaria 777 Memorial Ave. 777,avenue Memorial Orillia ON L3V 7V3 Orillia ON L3V 7V3 Tel: 705 329-6051 T61. :705 329-6051 Fax:705 329-6050 T616c.:705 329-6050 File Reference: April 14, 2015 Dear Mayor ICAO: We would like to thank you for the sign-off of your short-term, six month agreement for policing services with the Ministry of Community Safety and Correctional Services. The short-term agreement option was provided to your municipality to build up your knowledge of the new Ontario Provincial Police (OPP) billing model and accommodate your transition to a long-term contract. This letter is to remind you that your agreement for the OPP policing services will expire on June 30,2015. Starting July 1, 2015 all the municipalities that are currently policed under the short- term agreement,which have not entered into a long-term three to six year agreement will start to be policed and billed under s.5.1 of the Police Services Act(PSA). If your municipality is considering receiving policing services under s.10 of the PSA starting July 1, 2015,please contact your Contract Analyst, Municipal Policing Bureau, OPP to arrange for a meeting as soon as possible. Please let me know if you have any questions and/or would like to discuss any matters related to your contract status. I appreciate your continued support and cooperation. Yours truly, Iti,leifl,"d L.-Cf OF-4 G.A. (Rick)Phzlban . Superintendent 'J'1`05 Commander, Municipal Policing Bureau Inv