04 - March 10, 2015 Minutes
COUNTY COUNCIL MINUTES
Tuesday, March 10, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Jones (regrets).
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT the minutes of the meeting held on February 10, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF
None.
DELEGATIONS
The Elgin Natural Heritage Inventory
Mr. Jarmo Jalava, Director of Ecosystem Recovery at the Carolinian Canada Coalition
presented a PowerPoint presentation outlining the activities of the Carolinian Canada Coalition
including the conservation planning work that the organization has undertaken, the Elgin
Greenway Conservation Action Plan and the Elgin Natural Heritage Inventory Project. It was
Official Plan update.
Moved by Councillor Wiehle
Seconded by Councillor Wolfe
THAT the presentation The Elgin Natural Heritage InventoryDirector of
Ecosystem Recovery, Carolinian Canada be received and filed.
- Carried.
What Does It Cost to Live in St. Thomas & Elgin County
Ms. Melanie Rowley, Youth Engagement Project Coordinator and Ms. Kellie Coelho, Manager
of Health and Wellness, YWCA St. Thomas-Elgin presented a report to Council to increase
awareness about the living wage in St. Thomas-Elgin County which is one of 10 communities
in Ontario that has calculated what it actually costs to live in the area.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the presentation What Does It Cost to Live in St. Thomas & Elgin Countyfrom the
YWCA St. Thomas-Elgin be received and filed.
- Carried.
United Way Special Campaign
Mr. Todd, President of United Way Elgin-St. Thomas with a presentation informing Council that
the organization had fallen short of its 2014 fundraising goal. The organization plans to address
this short fall by launching a special two month campaign designed to raise $100,000, by
examining collaboration with the London-Middlesex United Way and through a community
consultation process. The United Way will solicit feedback from the public at a community
stakeholders meeting on March 25, 2015 from 1:00 - 4:00 p.m. at the St. Thomas Public Library.
Mr. Todd invited Councillors to attend this meeting.
County Council 2 March 10, 2015
Moved by Councillor Currie
Seconded by Councillor Mennill
THAT the President of United Way
Elgin-St. Thomas be received and filed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Accessibility Training for Volunteers Accessibility Coordinator
The coordinator presented the report informing Council that provincial legislation requires the
County to provide accessibility training to its volunteers and the steps that will be taken to provide
this training.
Moved by Councillor Martyn
Seconded by Councillor Wolfe
from the Accessibility Coordinator,
dated February 19, 2015 be approved and the training plan be implemented.
- Carried.
HR Policy 4.80 Staff Performance Appraisal Policy Update Accessibility Coordinator
The coordinator presented the report outlining the update made to the Staff Performance
Appraisal Policy in order to accommodate the accessibility needs of employees with disabilities
including individual accommodations plans.
Moved by Councillor Currie
Seconded by Councillor Marr
from the
Accessibility Coordinator, dated February 19, 2015 be approved and HR Policy 4.80 be so
amended.
- Carried.
2015 Non-Union Compensation Director of Human Resources
The director presented the report 1.9% wage increase
for non-union staff.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT Council approve a non-union economic adjustment of 1.9% effective on the first full pay
period of 2015; and,
THAT the necessary by-law be prepared.
- Carried.
County Council 3 March 10, 2015
Makerspace Agreement for Library Branches Director of Community and Cultural
Services
The Library Coordinator presented the report
and fees for use of the Makerspace equipment at the Aylmer Library and similar equipment that
will be launched at other branches of the library as opportunities arise.
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT the Makerspace procedures and agreements of Elgin County Library be hereby approved.
- Carried.
2015 Tour of Roads, Libraries and Homes Director of Community and Cultural Services
The director presented the report asking Council if they are interested in proceeding with a tour
of Elgin County roads, library branches and long-term care homes and when this tour should be
scheduled.
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT staff organize a 2015 tour of County roads, library branches and long-term care facilities;
and,
THAT this tour be scheduled tentatively for June 3, 2015 and June 17, 2015.
- Carried.
Southwest Economic Alliance: Membership Renewal General Manager of Economic
Development
The general manager presented the report recommending that Council renew its membership in
the Southwest Economic Alliance (SWEA) for 2015. This will give Elgin County the opportunity to
provide input into the development of an effective organization that will have a collective voice for
the region.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT Elgin County renew its SWEA membership for 2015 to be reviewed after one year to
determine continued involvement in SWEA as described in the February 23, 2015 report; and,
THAT the Warden and the General Manager of Economic Development be actively involved in
the redevelopment of SWEA.
- Carried.
2015 EDCO Awards Marketing and Communications Coordinator
The coordinator presented the report informing Council that Elgin County has been presented
with an Economic Developers Council of Ontario Marketing Award of Excellence for the 2014
Savour Elgin/Elgin Arts Trail Discovery Guide.
Moved by Councillor Currie
Seconded by Councillor Wiehle
Coordinator
dated February 23, 2015 be received and filed.
- Carried.
Council recessed at 10:19 a.m. and reconvened at 10:32 a.m.
County Council 4 March 10, 2015
Ontario Community Infrastructure Fund - Application Based Component Partnership
Agreement (OCIF) Director of Engineering Services
The director presented the report seeking approval from Council to enter into an agreement with
the Province of Ontario for $2 million in funding to install a new waterline on Dexter Line.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the Warden and Chief Administrative Officer be authorized and directed to enter into an
Ontario Community Infrastructure Fund (OCIF) Application Based Component Partnership
Agreement with the Township of Malahide; and,
THAT the Warden on behalf of Council issue a letter of appreciation to the Minister of Agriculture,
Food and Rural Affairs.
- Carried.
Award of Tenders Cold In-Place Recycling with Expanded Asphalt Material, Hot Mix
Asphalt Paving, Microsurfacing, Asphalt Crack Sealing, Fibreglass Reinforced Chip Seal
Deputy Director of Engineering Services
The deputy director presented the report
tenders.
Moved by Councillor McWilliam
Seconded by Councillor Mennill
THAT Roto-Mill Inc. be selected for the Cold In-Place Recycling with Expanded Asphalt Material
(CIREAM) Tender, Contract No. 6200-15 at a total price of $1,247,702.50, inclusive of a $50,000
contingency allowance and exclusive of H.S.T.; and,
THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender (Part A), Contract No.
6220-15A at a total price of $1,467,918.00, inclusive of a $25,000 contingency allowance and
exclusive of H.S.T.; and,
THAT Walmsley Bros. Ltd. be selected for the Hot Mix Asphalt Tender (Part B), Contract No.
6220-15B at a total price of $1,814,344.00, inclusive of a $25,000 contingency allowance and
exclusive of H.S.T.; and,
THAT Duncor Enterprises Inc. be selected for the Microsurfacing (Type 3) Tender, Contract No.
6250-15 at a total price of $458,505.50, inclusive of a $25,000 contingency allowance and
exclusive of H.S.T.; and,
THAT Niagara Crack Sealing be selected for the Asphalt Crack Sealing Tender, Contract No.
6090-15-09 at a total price of $166,000.00, exclusive of H.S.T.; and,
THAT Norjohn Contracting be selected for the Fiberglass Reinforced Chip Seal Tender, Contract
No. 6250-15C at a total price of $126,651.00, exclusive of H.S.T.; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contracts.
- Carried.
No Parking By-Law Amendment Deputy Director of Engineering Services
The deputy director presented the report recommending that Council approve an amendment to
the No Parking By-Law in order to ensure sightlines are not blocked by cars parking at the
Imperial Road and Lyons Line.
Moved by Councillor Wolfe
Seconded by Councillor Martyn
THAT the No Parking By-Law be amended to include a section of Imperial Road from the south
west property limits of Lyons Line, southerly for 53 metres; and,
County Council 5 March 10, 2015
THAT the OPP be notified of the establishment of this no parking zone.
- Carried.
Homes West Elgin Community Health Centre (WECHC) Meals on Wheels (MOW) Contract
2015-2016 Director of Homes and Seniors Services
The director presented the report recommending that Council sign a two-year contract with the
West Elgin Community Health Centre (WECHC) to provide meals on wheels (MOW) to seniors
in West Elgin communities.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the current price of Meals on Wheels remain $6.50 for a 2-year term, 2015 through 2016;
and,
THAT Council authorize the Chief Administrative Officer to sign the 2015-2016 Meals on Wheels
agreement with the WECHC.
- Carried.
Homes Long-Term Care (LTC) Case Mix Index (CMI) Results for 2015-2016 Funding
Director of Homes and Seniors Services
The director presented the report informing Council of the results of the Ministry of Health and
Long-Term Care 2015-2016 Nursing and Personal Care (NPC) funding, referred to as the CMI.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the -Term Care (LTC) Case Mix Index (CMI) Results for 2015-2016
from the Director of Homes and Seniors Services, dated February 23, 2015 be received
and filed.
- Carried.
Homes Long-Term Care Service Accountability (L-SAA)-2013-2016 Schedule D
Director of Homes and Seniors Services
The director presented the report -Term Care
Service Accountability Agreement (L-SAA)-2013-2016 Schedule D.
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT Council authorize staff to sign the Long-Term Care Service Accountability Agreement
(L-SAA)-2013-2016 Schedule D as requested by the Southwest Local Health Integration
Network.
- Carried.
Homes Long-Term Care Service Accountability Agreement (L-SAA) Schedule E
Director of Homes and Seniors Services
Long-Term Care
Service Accountability Agreement (L-SAA) Schedule E.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT Council authorize staff to sign the Long-Term Care Home Service Accountability Agreement
December 31, 2014.
- Carried.
County Council 6 March 10, 2015
2015 Elgin St. Thomas Public Health Budget Director of Financial Services
The director presented the report outlining the budget provided by Elgin St. Thomas Public Health
as approved by their Board on February 11, 2015.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the Director of
Financial Services, dated February 24, 2015 be received and filed.
- Carried.
Elgin Federation of Agriculture (EFA) Tax Ratio Letter Director of Financial Services
The
requesting the tax ratio on agricultural properties be reduced.
Moved by Councillor Mennill
Seconded by Councillor Wiehle
of Financial Services, dated February 24, 2015 be received and filed.
- Carried.
January Budget Performance Director of Financial Services
The director presented the budget comparison for the County for January 2015 with performance
of $63,000 favourable.
Moved by Councillor Marr
Seconded by Councillor Wolfe
dated February 25, 2015 be received and filed.
- Carried.
Expense and Convention Reports HR Policy Director of Financial Services
The director presented the report recommending that Council approve the removal of reporting
forms from HR Policies 10.40 and 10.60 as these forms are purely administrative and are
subject to periodic change.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT HR Policies 10.40 and 10.60 be modified to remove the reporting forms from the policy.
- Carried.
Council and Outside Boards Remuneration and Expenses Senior Financial Analyst
(Addendum Item)
The senior financial analyst presented the report summarizing the remuneration, mileage and
expenses for Council and Outside Boards for 2014.
Moved by Councillor Marr
Seconded by Councillor Wiehle
T
be received and filed by Council; and,
County Council 7 March 10, 2015
be received and filed by Council; and,
Senior Financial Analyst, dated February 20, 2015 be received and filed.
- Carried.
CORRESPONDENCE
Items for Consideration
1. E. Anne Hiscock, Manager Green Lane Landfill, Solid Waste Management Services
Toronto requesting Elgin County representation on the Green Lane Landfill Public Liaison
Committee (PLC).
2. Charlotte Gravlev, WOWC Administrative Coordinator requesting Elgin County
representation on the SWIFT Steering Committee.
3. Stephen M. A. Huycke, Town Clerk, The Corporation of the Town of Aurora requesting
endorsement of resolution regarding Bill 52, the Protection of Public Participation Act.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor McWilliam
THAT the Corporation of the County of Elgin appoint Elsie Hutchings to represent Elgin County
on the Green Lane Landfill Public Liaison Committee.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT the Corporation of the County of Elgin appoint Councillor McWilliam to represent Elgin
County on the SWIFT Political Steering Committee.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT correspondence Item #3 be received and filed.
- Carried.
Items for Information (Consent Agenda)
1. Roberta Gillard, Administrator, Elgin Federation of Agriculture with invitation to Warden Ens
& Council to the Agricultural Awards Open House on March 28, 2015, 2:00-5:00 p.m. at the
CASO Building.
2. Ministry of Agriculture, Food and Rural Affairs with information on Workshops for Municipal
Councillors & Volunteers.
3. Stacey Griffin, Executive Office Coordinator, South West LHIN with the Board Meeting
Highlights from February 17, 2015.
4. Ontario Farmland Trust with poster regarding the 2015 Farmland Forum.
County Council 8 March 10, 2015
Moved by Councillor Martyn
Seconded by Councillor Mennill
THAT Correspondence Items #1 4 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
The Director of Homes and Seniors Services informed Council that an agreement has been
reached for a Medical Director for Elgin Manor and Bobier Villa.
Councillor Marr thanked the Director and Deputy Director of Engineering Services for responding
to resident concerns regarding crosswalk and stop light times in Port Stanley. He noted that
further dialogue on this matter will be forthcoming.
The Chief Administrative Officer informed Council that a liaison meeting between City and
County Councils was proposed for April 9, 2015 from 5:30 p.m. - 7:00 p.m. at Fanshawe College.
However, this was a tentative date and subject to change.
Notice of Motion
None.
Matters of Urgency
None.
Closed Meeting Items
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (c); two items: a proposed or pending acquisition or
disposition of land by the municipality or local board - Dexter Line Land Purchases; & Courthouse
Proposal.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Wolfe
THAT we do now rise and report.
- Carried.
The Chief Administrative Officer provided a verbal update on the status of negotiations with
Dexter Line landowners.
The Director of Financial Services brought forward a proposition for land and property for a
potential courthouse site from a private owner.
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT the confidential proposal for a potential courthouse site dated February 10, 2015 be
received and filed.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
County Council 9 March 10, 2015
BY-LAWS
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT By-Law No. 15-07 Being a By-Law to Authorize Staff to Enter Into a Three Year Contract
with LifeLabs for the Provision of Laboratory Services in Elgin County Long Term Care Facilities
be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Wiehle
Seconded by Councillor Martyn
THAT By-Law No. 15-Being a By-Law to Authorize the Execution of a Collective Agreement
Between the Corporation of the County of Elgin and Canadian Union of Public Employees with
Respect to the Corporations County Library Employees
and finally passed.
- Carried.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT By-Law No. 15-g a By-Law to Provide a Schedule of Services and Activities
Subject to Fees and Charges by the County of Elgin and to Repeal By-Law No. 14-15
a first, second and third time and finally passed.
- Carried.
Moved by Councillor Wolfe
Seconded by Councillor McWilliam
THAT By-Law No. 15-10 -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the March 10, 2015 Meetingread a first, second
and third time and finally passed.
- Carried.
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Currie
THAT we do now adjourn at 11:37 a.m. and meet again on March 24, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
- Carried.
Mark McDonald, Paul Ens,
Chief Administrative Officer. Warden.