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13 - November 25, 2014 County Council Agenda Pkg.il��flll11l1 +�,e; ' aM ORDERS OF THE DAY FOR TUESDAY, NOVEMBER 25, 2014 — 9:00 A.M. ORDER 1st Meeting Called to Order 2nd Adoption of Minutes — October 21, 2014 3rd Disclosure of Pecuniary Interest and the General Nature Thereof 4th Presenting Petitions, Presentations and Delegations PRESENTATIONS: 9:00 a.m. Retirement Recognition: Debra DeNuke — Bobier Villa Harvey Granger — Elgin Manor DELEGATIONS: 9:05 a.m. Dave Phillips, Town Crier Annual Report 2014 (attached) 9:15 a.m. Andrew Crichton and Jason Lammers, Public Fire Safety Educators - Fire Safety House information (attached) 9:25 a.m. Laura Woermke, Executive Director, St. Thomas -Elgin Public Art Centre — Annual Report 2014 (attached) 9:35 a.m. Cheryl Fish, Health Recruiter, City of St. Thomas - County of Elgin, St. Thomas -Elgin Health Recruitment Partnership PowerPoint (attached) 11:45 a.m. Stan Lidster, Chairman, Land Division Committee — 2014 Land Division Committee PowerPoint (attached) 11:55 a.m. Jeff Lawrence, Tree Commissioner/Weed Inspector, Year End Report for 2014 & Clearing Exemption Application Report (attached) 5th Motion to Move Into "Committee Of The Whole Council" 6th Reports of Council, Outside Boards and Staff 7th Council Correspondence 1) Items for Consideration 2) Items for Information (Consent Agenda) 8th OTHER BUSINESS 1) Statements /Inquiries by Members 2) Notice of Motion 3) Matters of Urgency 9th Closed Meeting Items — (see separate agenda) 10th Recess 11th Motion to Rise and Report 12th Motion to Adopt Recommendations from the Committee Of The Whole 13th Consideration of By -Laws 14th ADJOURNMENT NOTICE: LUNCH WILL BE PROVIDED December 9, 2014 December 11, 2014 December 12, 2014 Warden's Election 7:00 p.m. (Official Attire) RECEPTION TO FOLLOW County Council 9:00 a.m. (THURSDAY) Elgin County Christmas Party St. Thomas Elgin Public Art Centre 1 COUNTY COUNCIL MINUTES Tuesday, October 21, 2014 The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all members present. Warden Marr in the Chair. The Warden began the meeting by informing Council that Eastern Ontario Warden's Caucus Chair Jean Paul St. Pierre had recently passed away. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor Jenkins THAT the minutes of the meeting held on September 9, 2014 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. DELEGATIONS Port Burwell's Market Square 1830 Ms. Start presented a PowerPoint with information about a property in downtown Port Burwell referred to as Market Square. Moved by Councillor Mennill Seconded by Councillor Jones THAT the PowerPoint presentation titled "Port Burwell's Market Square 1830" from Susan Start be received and filed. *(see accompanying resolution on page 2) - Carried. Community Paramedicine Initiative Program Overview Randy Denning of Medavie EMS presented a PowerPoint with information regarding the Community Paramedicine Initiative Program. He also spoke briefly about what EMS is doing to be prepared for potential cases of the Ebola virus. Moved by Councillor Ens Seconded by Councillor Couckuyt THAT the PowerPoint presentation titled "Community Paramedicine Initiative Program Overview" from Randy Denning, Medavie EMS be received and filed. * *(see accompanying resolution on page 2) - Carried. Moved by Councillor Wiehle Seconded by Councillor McWilliam THAT we do now move into Committee Of The Whole Council. - Carried. 2 County Council 2 October 21, 2014 REPORTS * Approval for Official Plan Amendment No. 12 (Market Square), Municipality of Bayham - Manager of Planning The manager presented the report providing County Council with information required in order to consider granting approval to Official Plan Amendment No. 12, Municipality of Bayham. Moved by Councillor Walters Seconded by Councillor Jenkins THAT Official Plan Amendment No. 12 (Market Square), the Municipality of Bayham be deferred; and, THAT staff review information presented at the October 21, 2014 meeting given the questions raised concerning the Title to the land which may be a road allowance. - Carried. ** Community Paramedicine Update — Director of Engineering Services The director presented the report outlining the benefits and potential barriers of implementing a Community Paramedicine program in Elgin County. The information presented included testimonials from other organizations currently implementing this program. Moved by Councillor Mennill Seconded by Councillor Wiehle THAT the Warden and Chief Administrative Officer be authorized and directed to sign an agreement with the Province of Ontario for $80,000 Community Paramedicine funding for the County of Elgin and the City of St. Thomas; and, THAT a two -year pilot project be initiated in the Municipality of Bayham; and, THAT the necessary by -law be drafted. - Carried. Council recessed at 10:10 a.m. and reconvened at 10:25 a.m. Supply of Thirteen Defibrillators - Contract Award Update — Director of Engineering Services Having previously been authorized to award the contract, the director presented the report informing Council that the successful proponent of the Request for Proposal to supply 13 defibrillators was Physio - Control Inc. Moved by Councillor Mennill Seconded by Councillor Jenkins THAT the report titled "Supply of Thirteen Defibrillators - Contract Award Update" from the Director of Engineering Services dated October 2, 2014 be received and filed. - Carried. Award of Tender - Administration Building Contract Cleaning Services — Director of Engineering Services The director presented the report recommending that Council award Innovative Group the tender for Administration Building contract cleaning services. Moved by Councillor Jones Seconded by Councillor Ens THAT Innovative Group be selected for the Administration Building Contract Cleaning Services Tender, Contract No. 2014 -31 at a total price of $204,555.00 exclusive of H.S.T. for a three (3) year term expiring October 31, 2017; and, 3 County Council 3 October 21, 2014 THAT staff be authorized to extend the contract with Innovative Group for a further two years effective November 1, 2017 to October 31, 2019 subject to successful delivery of services and favourable rate negotiations for the two -year extension; and, THAT the Warden and Chief Administrative Officer be authorized to sign the contract. - Carried. Final Approval for a Plan of Subdivision (Aylmer), Doug Tarry Ltd. — Manager of Planning The manager presented the report advising Council that final approval was given for a Plan of Subdivision in the Town of Aylmer on September 5, 2014. Moved by Councillor Couckuyt Seconded by Councillor Jenkins THAT the report titled "Final Approval for a Plan of Subdivison (Doug Tarry Ltd.)" from the Manager of Planning dated September 18, 2014 be received and filed. - Carried. Ontario Municipal Board Hearing, Town of Aylmer — Manager of Planning The manager presented the report recommending that Council direct the Manager of Planning to provide planning evidence if required at the OMB hearing regarding Official Plan Amendment No. 12 for the Town of Aylmer. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the Manager of Planning attend the OMB hearing and provide planning evidence if required by the presiding Ontario Municipal Board Member. - Carried. Source Protection Municipal Implementation Fund (SPMIF) — Collaboration Incentive — Manager of Planning The manager presented a report recommending that Council support a proposal from the Kettle Creek Conservation Authority to provide assistance to the County of Elgin and three other municipalities and utilize a collaboration incentive under the Source Protection Implementation Fund provided by the Province. Moved by Councillor Walters Seconded by Councillor Jones THAT County Council endorses the proposal submitted by Kettle Creek Conservation Authority titled "Kettle Creek Source Protection Plan Implementation" and authorizes the Chief Administrative Officer to sign the collaboration agreement on behalf of the County of Elgin. - Carried. Planning Activities Report — Manager of Planning The manager presented the report outlining planning activities that County staff has been involved in since the Elgin County Official Plan was approved and those activities that staff will be engaged in over the next year. Moved by Councillor Walters Seconded by Councillor Couckuyt THAT the report titled "Planning Activities Report" from the Manager of Planning dated October 7, 2014 be received and filed. - Carried. 4 County Council 4 October 21, 2014 Elgin County Archives - Recent Acquisitions, Protects and Activities — Manager of Archives The manager presented the report with a corresponding photo presentation giving Council an overview of recent archival projects, activities and acquisitions. Notable acquisitions include the John Wise Papers and the Burwell Family Collection. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the report titled "Elgin County Archives - Recent Acquisitions, Projects and Activities" from the Manager of Archives dated October 3, 2014 be received and filed. - Carried. Elgin County Library Supervisory Staff Update — Director of Community and Cultural Services The director presented the report introducing three new library supervisory staff members to Council. Moved by Councillor Couckuyt Seconded by Councillor Walters THAT the report titled "Elgin County Library Supervisory Staff Update" from the Director of Community and Cultural Services dated September 30, 2014 be received and filed. - Carried. Resolution to Investigate Public Library Pricing for eBooks and eMagazines — Director of Community and Cultural Services The director presented the report explaining that public libraries in Canada are being charged exorbitant prices for electronic books and magazines in comparison to print rates and are struggling to find a workable model for loan of these materials. The report sought Council's support for a resolution from the Ottawa Public Library Board expressing its frustration with the slow pace of progress on this issue. Moved by Councillor McWilliam Seconded by Councillor Couckuyt THAT Elgin County Council endorses recent action taken by the Ottawa Public Library Board regarding publishers' restrictive practices in making electronic content available to public libraries by supporting the following resolution: WHEREAS the Elgin County Library is committed to providing equitable access to information and services regardless of format and customer demand for eBooks and eMagazines is increasing; and, WHEREAS Elgin County Library staff are working together with publishers to find mutually beneficial solutions so that public library customers have access to the wide range of eBooks and eMagazines they have available to them in a physical printed copy; and, WHEREAS the specialized market terms for libraries provided by some publishers for the purchase of eBooks and eMagazines restrict the Elgin County Library'sability to purchase these materials for public use, resulting in an inequity of access to electronic content, significant constraints on the Elgin County Library budget, and an undermining of the Elgin County Library's ability to fulfill its role; THEREFORE BE IT RESOLVED THAT Elgin County Council: 1. Request that the Department of Canadian Heritage and the Ontario Ministry of Tourism, Culture and Sport investigate publishers' restrictive practices in making eBooks and eMagazines available to public libraries, including the higher prices charged to public libraries; and, 5 County Council 5 October 21, 2014 2. That the Warden on behalf of Elgin County Council bring the issues faced by libraries in obtaining access to eBooks and eMagazines to the attention of the Competition Bureau of Canada. - Carried. Code of Conduct Policy for Library Patrons — Director of Community and Cultural Services The director presented the report recommending that Council adopt a Code of Conduct to govern appropriate behaviour for library patrons. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the "Code of Conduct for Library Patrons" be hereby adopted. - Carried. Palmer Estate Donation to Aylmer Library — Director of Community and Cultural Services The director presented the report recommending that Council accept a donation of $40,000 from the Dorothy Fay Palmer Estate in order to create a MakerSpace area at the Aylmer Library. Funds will go to the purchase and maintenance of 3D printing technology that will benefit youth in the area. Moved by Councillor Couckuyt Seconded by Councillor Jones THAT the Warden and Chief Administrative Officer enter into an agreement with the Trustee of the Estate of Dorothy Fay Palmer for the donation of $40,000 to the Elgin County Library for the purposes of purchasing technology and equipment to benefit youth at the Aylmer Library; and, THAT a capital project in the amount of $40,000 be established in the budget of the Elgin County Library according to the terms of the agreement; and, THAT the Warden issue a letter of appreciation to the Trustee of the Estate of Dorothy Fay Palmer to acknowledge this generous donation. - Carried. 2014 - 2016 Victorian Order of Nurses Meals on Wheels Contract Renewal — Director of Homes and Seniors Services The director presented the report recommending that Council renew the Meals on Wheels contract with the Victorian Order of Nurses (VON). Moved by Councillor Wiehle Seconded by Councillor Walters THAT the current price of VON Meals on Wheels remain $6.50 for the 2014 - 2016 contract year(s); and, THAT Council authorize the Chief Administrative Officer to sign the 2014 - 2016 VON Meals on Wheels agreement. - Carried. Homes - Bed Safety - Prevention Entrapment Policy — Director of Homes and Seniors Services The director presented the policy outlining the steps taken at Elgin County Homes to prevent bed entrapment. 6 County Council 6 October 21, 2014 Moved by Councillor Jenkins Seconded by Councillor Mennill THAT Council approve the policy titled "Bed Safety — Prevention of Entrapment ". - Carried. August Budget Performance — Director of Financial Services The director presented the report outlining a favourable budget performance of $100,000 for the month of August. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled "August Budget Performance" from the Director of Financial Services dated September 22, 2014 be received and filed. - Carried. 2013 Audited Consolidated Financial Statements — Director of Financial Services The director presented the 2013 Audited Consolidated Financial Statements in a user - friendly format. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT the 2013 Audited Consolidated Financial Statements be approved for publication. - Carried. 2014 IT Security Audit — Manager of Information Technology The manager presented the report summarizing the results of the 2014 IT Security Audit. Moved by Councillor Jones Seconded by Councillor Ens THAT the report titled "2014 IT Security Audit" from the Manager of Information Technology dated October 21, 2014 be received and filed. - Carried. County of Elgin Email Address — Manager of Information Technology The manager presented the report recommending that Council accept the change of employee email domains from elgin - county.on.ca to elgin.ca. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT the report titled "County of Elgin Email Address" from the Manager of Information Technology dated October 21, 2014 be received and filed. - Carried. Councillor iPADS — Manager of Information Technology The manager presented the report recommending that Councillors return their iPADS at the end of their term to be repurposed for use in the County's long -term care homes and library branches. 7 County Council 7 October 21, 2014 Moved by Councillor Mennill Seconded by Councillor Walters THAT iPads currently being used by County Councillors be returned to staff for redistribution to County of Elgin long -term care homes and libraries. - Carried. CORRESPONDENCE Items for Consideration Allison Holtzhauer, CAO, Clerk- Treasurer, Township of Greater Madawaska, with a resolution seeking support for the Protection of Public Participation Act, 2014 (Bill 83) and requesting Bill 83 be re- introduced in the Provincial Legislature. 2. John Bolognone, City Clerk, City of Kingston, with a resolution seeking support urging the Ontario Attorney - General and Labour Minister to ensure that Crown attorneys are educated, trained and directed to apply the "Westray" Bill C -45 amendments when charges are warranted. 3. Grant Jones, Deputy Mayor, Township of Southwold, with a resolution responding to Shedden Library Building Issues. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Wiehle Seconded by Councillor Jenkins THAT Correspondence Item #1 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #2: Moved by Councillor Jones Seconded by Councillor Mennill THAT Correspondence Item #2 be received and filed. - Carried. The following recommendation was adopted in regard to Correspondence Item #3: Moved by Councillor Walters Seconded by Councillor McWilliam THAT Correspondence Item #3 be received and filed. - Carried. Items for Information (Consent Agenda) Robin Williams, Interim Chief Medical Officer of Health, Ministry of Health and Long -Term Care congratulating Elgin Manor Staff for increasing overall health care worker influenza immunization rate for the 2013/2014 season. Dianne Wilson, Deputy Clerk, with resolution endorsing the Elgin -St. Thomas Cycling Master Plan. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority announcing approval by the Ministry of the Environment of the Kettle Creek Source Protection Plan. Backus -Page House Museum event and sponsorship information. 8 County Council 8 October 21, 2014 5. Federation of Canadian Municipalities (FCM) President's Corner Update — September 2014. 6. Brad Woodside, President, Federation of Canadian Municipalities (FCM) thanking Council for passing resolution supporting FCM's nationwide Fixing Canada's Housing Crunch campaign. Michele Lant, Treasurer, Green Lane Community Trust Fund with copy of 2013 Financial Statements. David Marr, Warden, County of Elgin responding to proposed rural Internet services changes by Industry Canada. Moved by Councillor Jones Seconded by Councillor Ens THAT Correspondence Items #1 — 8 be received and filed. - Carried. OTHER BUSINESS Statements /Inquiries by Members — Councillor McWilliam talked about an Arts & Cookery Bank initiative to chronicle 100 families in the West Elgin area in a book. A presentation was made to the families and the books will be available in December. Councillor McWilliam also reminded Council that Ryan's Law would have a second reading debate before the Ontario Legislative Assembly on Thursday October 23, 2014. Council agreed to reiterate their support for this bill and to notify Jeff Yurek, M.P.P. immediately of this support. Moved by Councillor McWilliam Seconded by Councillor Ens THAT Elgin County Council supports and affirms the private members bill, Bill 20, Ryan's Law (Ensuring Asthma Friendly Schools), 2014. - Carried. Warden Marr reminded everyone that the Municipal Election is on Monday October 27, 2014 and that it is very important to exercise our democratic rights through voting. Notice of Motion — None. Matters of Urgency — None. Closed Meeting Items Moved by Councillor Mennill Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d) labour relations or employee negotiations — IT Contract Resource & IT Support Services. Moved by Councillor Jones Seconded by Councillor McWilliam THAT we do now rise and report. 9 - Carried. - Carried. County Council 9 October 21, 2014 Moved by Councillor Mennill Seconded by Councillor McWilliam THAT staff be authorized to enter into a one -year pilot with Graham Scott Enns to provide information technology services; and, THAT the purchased service agreement be converted into a short -term employment contract with an upset limit of $23,500 to provide specific services for Information Technology; and, THAT the cost of the contract be contained within the existing Information Technology operational budget; and, THAT an operational review be done and reported back to Council at select intervals; and, THAT the reports titled "IT Contract Resource" and "Graham Scott Enns IT Support Services Request Update" from the Manager of Information Technology dated October 21, 2014 be received and filed. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Wiehle Seconded by Councillor Jones THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY -LAW Moved by Councillor Jenkins Seconded by Councillor Ens THAT By -Law No. 14 -24 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the October 21, 2014 Meeting" be read a first, second and third time and finally passed. - Carried. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Wiehle THAT we do now adjourn at 12:02 p.m. and meet again on November 25, 2014 at the County Administration Building Council Chambers at 9:00 a.m. Mark McDonald, Chief Administrative Officer. 10 - Carried. David Marr, Warden. David Phillips Town Crier for the County of Elgin Report to County Council 2014 February 1 - Celebration of the Scotch - Dutton April 10 - Vienna Historical Society - Vienna Community Center April 11 - Retirement Cry - North Star Windows - Talbotville April 25 - 50th birthday greetings - Steve Ferguson - 43147 Ferguson Line May 22 - Election Ontario Writ/Proclamation - Talbot Street, St. Thomas — Elgin Middlesex London May 24 - 100th Anniversary Michigan Central Railway Yard - St. Thomas June 4 - Beattie Haven - Wardsville June 6 - Rosy Rhubarb Opening Ceremonies - Shedden June 6 - Port Stanley Artist Guild - Port Stanley Legion June 7 - 49th Annual Ceremonial Review - 741 Elgin Royal Canadian Air Squadron, St. Thomas - Presented Tony Phillips Memorial Award and gave cadet a county pin June 8 - Rosy Rhubarb - Shedden July 1 - Canada Day - Dutton July 1 - Canada Day - Aylmer August 8 - Ontario Guild of Town Criers Provincial Championship, Port Perry August 9 - Ontario Guild of Town Criers Provincial Championship, Port Perry August 10 - Ontario Guild of Town Criers Provincial Championship, Port Perry - David won an Ambassador's Award, his 1st award August 23 - GayLea Dairy Museum October 18 - John Kenneth Galbraith Literary Award WEDS Theatre, Dutton October 23 - Ontario Guild of Town Criers Farewell Ceremony at the funeral of Betty Kading, Town Crier for the communities of Oakville and Orangeville (18 Guild members in full uniform) - Orangeville October 30 - St. Thomas Energy - Retirement Party - St. Thomas November 9 - Remembrance Day evening service - Shedden Keystone Complex November 10 - Remembrance Day evening service - Dutton Community Centre 11 Elgin County Fire Prevention Officers Association c/o 305 Wellington Street, St.Thomas, Ontario, N5R 2T2 Phone 631 -0210 Fax 631 -0215 To Whom It May Concern: The Elgin County Fire Departments Fire Safety House has been a valuable tool used by fire departments and fire associations across the County of Elgin to educate thousands of children and adults alike in fire safety and prevention. Since 1998, the Fire Safety House has regularly attended schools, public events and local fairs in effort to raise awareness of fire safety. The Fire Safety House was originally purchased in 1998 and currently needs some updating and refurbishing to ensure its continued use and success. There are minor structural needs and some aesthetic requirements such as new flooring and painting. We are looking for sponsors who are willing to partner with us to raise the necessary funds to update the Fire Safety House. Our target fundraising goal is $20,000. In recognition of your generous contributions, we offer the following in recognition of donations: Contribution Recognition $3,500 3' x 3' logo on the House $2,000 1.5' x 1.5' logo on the House $ 500 Name on the House On behalf of the Elgin County Fire Prevention Officers Association the South Dorchester Firemen's Association (Lyons) is taking the lead on this fundraising endeavor to continue to promote home fire safety. If you wish to make a donation please make cheques payable to the South Dorchester Firemen's Association. If you require further information or wish to make a donation please contact me at 519 - 615 -7749 or by email at wdkmbradleyAgmail.com, or Captain Mike Pond at 519 - 670 -7242 or by email at mdksAamtelecom.net In the name of fire safety, we thank you Captain Dave Bradley Fundraising Committee Co- Chairperson mIIIYIIIIEMIIIIMOmmm�� ukom IDU 111111. Aylmer Bayham Central Elgin Dutton /Dunwich West Elgin St. Thomas 12 Malahide Southwold 101 AAL • 13 i,fP,,,wmfmfffwosgoo;om,oyrhof'r.*T9'91*-'' 0600, VIVNBBBN $ Jot 14 % Essentia to the success of any organization is the ongoing cooperation of its supporters. The Ar'. Centre wishes to than the County of Egn and the City of St. Thomas, its membership, conors, grantors and sponsors for their generous TFIE CORPORNTION (IF "rtfti (ry (DIP ST. THOMAS S upport K. YOLY Vision The St. Thomas -lEgn oub ic Art Centre is a high y vallued anc respected art centre that is a focal point for the St. Thomas anc lEigin community. The Art 14% Centre is dedicated to fostering a we coming enriching and engaging environment of art and creativity, inspire, chall enge and educate its audiences. /P7 Mission To encourage and support the appreciation of the visuai arts in St. Thomas and Elgin County through a variety of exhibitions, educationall programs and througi a penrnanent co ecton. 15 Attein ince HghJHights me. Visitors to Exhibitions 7069 (November 2014) Openings and Specia ity Rental Schools Children IC Events 1601 s 2436 in Youth asses 1035 Tours / offsite programming 2508 Adul t CI asses 268 Over,111111Atten ance 14917 .....ast Year Attendance 12174 Members 187 Vol unteers 37 IHours donated by Vo Soda Vie unteers 2350 Highlights Twitter Fol owers 3001 II:::'ans 1355 lInstagram 213 Visits to www.stepac.ca 125493 Dinterest 31 16 1 A Brief Overview of the Art Centre in 2014 Established) in 1969 and in operation for over 45 years, the St.. Thoimas -II ;;(gin Public Art Centre, ocatec in St. Thoimas, Ontario, its a public, non profit organization that has a reputation for artistic excellence in its centre, and educational and community programming. Drawing visitors .from all over, the Art Centre is considered a cultural asset in Southwestern Ontario, acding substantively to the quality of (life for St. Thoimas and IEUgin resicents and to the business viability f the area. Ilt consist of three exhibitions spaces of about 1688 square feet, supportec by a simal but thriving gift shop which showcases the work of local artists and artisans. The St. Thomas-Elgin I'D u b i c Art Centre receives core funding .from the City of St, Thomas and the County o If;;;;;; gin a n d operates in a .facility that is owned by the Art Centre, With a growing membership base and a committed army of volunteers, the Art Centre stands at the thresholc' of change. 'The Air` Centre's Board of Directors reflects a we00-rounded group of dedicated )individuals, collectively possessing an impressive s Kill and experience base, imany of who are members of the community wio have stepped up to the pate clearly illustrating the support of the community for the Air` Centre's continued sustaiinabiiliity, "The S,,,i,,,,If;;;;;;IFAC staff is currently comprised of 3 full-time and 2 part-time staff members with a high level of commitment to the success of the Art Centre, Despite imany challenges, the Art Centre has continued to operate in recent years on a sound .financial basis, due in part to the generous support of private donors, ongoing operating support .from the city of St.. '" homas and IEIgin County, and the escalating success of the Art Centre's .fundraising pan and gift shop„ C ilia m uu ui iii ty me ns s i many ny tIh b n s to S „r may pe 31e, and the w urllld to us. IIn we d d X11 we say, we're 1 III II f rur c rui 17 II II unity! lur11; iu ))/r e A// esident Patricia Johnson iCe„, President Tom Hughes Treasurer Megan Vreiman /1R) ecording Secretary appointed oermke rdytie Anderson Din Hueston lathy Coiner evin Morre Deb Bagshaw Katherine Medlyn Suzanne Baehr Joan Dennis Mayor Heather Jac Mayor David Mennil r /rep) /'• ..xecutive Committee resident Patricia Johnson ce President Tome Hughes )1/ 7reasurer Megan Vreiman Acquisitions Committee Clair Patricia Johnson • 13-2 • 4 aura <son (City rep.) (County of I[Elgin liaine McGregor Morris Diane _ademer 1<evin Morre Gerald Pedros Laura \Noerm Ke Fiitianc3e Committee Chair Patricia Johnson T• om Hughes Katierine \liediyn • Membership Committee • Chair Tom Hughes • LauraWoerimke ) olerri Howard :Arclytie Anderson ;Joan IJenns r4; , Human Resource Committee Chair Patricia Johns .n om Hughes Megan Vreiman Sponsorship Committee Chair Kathy Collier Katherine Medlyn John Hueston _aura Woermke Administration _aura Woerm.ce Executive Director Sherri Howard Ecucation / Events Coor- dinator Katelyn Tippn R.ecept / Volunteer r co orc inator Ash ey Johnson Part time Receptbnist Dang HI° Part time Receptionist Departing Mira Rogosin ..avoie 'art time recep- tionist Biryanna Ross Part time Receptionist Bryanna TosswiH Summer Art lInstructor Volunteers s Emmi Coburn Matthew Coburn Ashley Johnson Da ng HI° Ruth Wallace Sharon itte Suzanne Baehr Ardythe Anderson Joan Dennis Kevin Morrell Bailey Asher Teghan Butler 18 Message from tl le Executive Diiirectoir It has perhaps never been a more exciting time to visit an art centre, No longer dedicated exclusively to the preservation of cultural ieriitage through the care and collecting of art works, art centres are increasingly platforms for activities and events: tal <s, performances, screenings, conferences, parties, concerts, and more. We have not abandoned the collecting of art,,,,,,,,, --(but rather expanded the range and scope of our responsibi lities—and the ways that we share. Exhibitions themselves may now be considered events that tell stories, much lice a boo or a film,. Art Centres are dynamic sites .for sharing information and producing new knowledge.. They are paces of speculation, provocation, excitement, solace., leisure and more. Art nourishes ant strengthens our Dives socially, inte llectually, emotionally and spiritually, The St. Thoirnas.....lf;;, lr in ublic Art Centre is in its 45th year of service. Over the decades, the Airy Centre has earned an exceptional local and regional reputation for its high level of engagement with its community, its excellence in exhibitions, its significant permanent collection, and its notable level of Public programming. the Art Centre continues to fulfill its mandate by developing and holding in trust an outstanding permanent collection of contemporary anc niistoirical artwor <s, providing a program of curated exhibitions, circulating exhibitions ant offering a wide range of programs, To facilitate the programs and operations, the Art Centre is committed to raising func's .from various public resources (through grants and city anc county allocation) and private sources (including sponsors, donors and members). There are several indicators showing that the Art Centre succeeded iin meeting its major objectives in 2014 There were a large number of participants in public and professional programs offered in-house. Within this 2014 annual report, you will see a comprehensive description of the Air': Centre's exhiilpillions, programs anc activities for the year. 19 "w oth ij r pi i' it :... % /ir, err iar %vui� 1 The h is tted to providing g a pubic serviic e to the citizens of St. Thomas and IEV lin County in the most cost- efficient manner possible, and to careful fiscal management. The Art Centre is fortunate to have a decicatec anc enthusiastic, committed and skilled team. II would) like to than Sherri Il llcwairdl for an amazing year; II aim truly impressed by what she has accomplished this year Special thanks to the artists ,,,,_ without their, we woulc' not exist. Aliso, imany than <s to our dlec' icated volunteers. They serve the Art Centre in so imany ways during the year, with everything ofiroim reception duties, to attending the opening receptions and wrapping gifts in the Gift Shop, Iv( Than < you! I_aura Woeirim <e Executive [Director 20 voow ofil ol000 OO l000hoi 2014 Exhibition S0,1oaLuIp PauuuIp CvetiucIlm Good Love . „n!u ,,, ry 4 to II "'ollguuary 15, 2014 Gvetich is probably best known for his Ilioireu.uiment to Workers Vnjuredl and Killec' on the Job, that stands ii n .from of Ihllarn ii Ilton's City Fall. "This exlp ii biitiion was documented a series of geometric and organic pc;'iintec' , wooden shape.:s that weave together in a manner that is both complex .:yrn l lighthearted at he same time, Visitors to the exhibition: 542 Great E3eqinnings Elementary If,,, °+ei: I: a I : :. 22 to Mach 22, 2$ 4 pe= niin g Reception: F'elbru ry 22 OIlsenIiiinq Reception Attein. ainc.e ParticipaUng School s 7loir': Stanley Public Schoo Mitchell Hepburn [ :Dulblis Schoo June Rose Callwood Schoo vew Sarum Public School ..oc<es Public School John Wise ulblic School Port Burma l l u.ulbl uc SchooV St. Anne's Catholluc School) El g in Court P u b lc School Springfielc Public Schoo McGreger Public Schoo :: unwich,,,,,f;Dutton Public Schoo West If;;;;:lgin Senior School Monsignor Morrison Catho Forest Park Public Schoo Visitors to the Exhibition: 663 is Schoo Great B &gi nn. ings Secon ry ; r Ih 29 to April! 26, 2014 Ip ::urn6!inc. IF eoelptbc Scour ` al cfl 0 Pe urn,iinq Reception . ,tten. nee 161 Participating Schools: Parkside Collegiate Arthur Voaden Secondary SchooV West Elgin Secondary School) East If;;;. gin Secondary School) St Joseph High Schoo Central EVgiiin G Illegiiate Visitors to Exhibition: 450 21 Exl libation Sc ieduie 2C) leatlih lr Ke tiilin "'ouuuurine s IlDennk : KalV chuk-11000 words of Nature l3o in n a An d reycIh u Storm May 2 to June 7, 201 Opening Reception Saturday May 2, 2014 Opening Reception Attendance: 73 Illrnages of the lane are extremely flexible; they can reveal nature to be vast or intimate, universal or personal, timeless or ever-changing. This exhibition of three local a t'sts explores the various ways that conteimporary alrt ifs use representations of the and and nature to spear, to a variety of issues: s «c R° II, spiriitual, environmental regional or purely aestlhe:t cal. Visitors to the Exhibitions: 606 Melanie [" :,,cla ;;Don IIG;Doluil IlF : : :: eacl ""111111111,,i it You Are A Wog }dll ecllkeiir June It 4 to ::' .11 " „' . ° : 2014 y V II -1n u l; i µ : ;e111 in Saturday June 14 ... ` Attendance: , :r1E nti; ”' , in thc: on-eHng series of paintings are based ors: ii.....: fiery " I: oin a pa]r of scrapbooks 'fount at an antique store: The scrapbooks bear no clues about who II, le the ...1 or their origin (they are unsigned), there no handwriting and they included no personal or far:ili memorabilia). Research revealed tft f: the imagery in both was sourced 'from issues of Collier's Magazine dating 'from the early 1930's to the early 1940's.. "The antique dealer originally discovered therm at a church bazaar in Hamilton, Ontario: V s tors to the Exhibition: 1111 W:Iirlllrw II[;:dc Au guu'sii::: to Septellillber 13, 21114 Clr , bin Reception Sturdy September 13, 2 14 Opening RE ?ption Attendance: 60 Eva (McCauley is an award- -wil it iiing painter and printmaker, dividing her time (between making work in her stucio in Elmira, Ontario and in the rural southwest coast of Ilreland, finding inspiration for her paintings in the landscape, light and people of Ilreland, as well as he music. The closing celebration include live (music by IVUIf;;., a mix of Celtic and conteimporary. Visitors to tie Exhibition: 667 IIlloylll{ * 22 �«I �} ^ICI C Iielbir :iin, Years Selections from th .: Per inent Collection September to Octo @: w 25, 204 she St.. hoirnas.....1Elgiin F. ulblliic Air` Centre's ever- growing colllection of art work celebrates its 45th anniversary this year. This exhibition gives viewers tho opportunity to see new additions that reveal points of intersection witi works alreac'y owned by the Art Centre. By juxtaposing contemporary and hist rical art works, this exhibition proposes unions between dissirr .IR r wonrcs. Whether rekt:Jeci by direct influence or visual affinities of a more unsubstantiated nature, thc.,,se groupings reveal the rich diversity of approaches to subjects that have engagec' the artists, whlile accentuating a sense of continuity throughout the history of the of the Ar. Centre's collection. Visitors to the I[Exhibiitionn: 1215 'Timothy Sullivan Eye vs. min II ,J v umber 14 to JannuP ury 3, 2 JIpennrunng Receptliion Satuuurs - f'! veurnber 14 Opening Reception Attennrm . ince: NA This exhibition .feature the photography and V p. inntinngs by local artist "Timothy Sullivan. Tirr:othy two distinct styles plays on the reality of photography and the irrgnnative world of digital painting. Visitors to the II Exhibitions I'IA 5 alWery 'Three Exhibit )nnis gallery space supp as the exhibition f the Permanent C Illlectiion and Speciiall ,....»munity )projects. This year we have h seed a variety of in-house exhiibiitii ns of the -.fmanent collllectii n, s ciiall media exhiibiitii ns, educatiionall exhibitions and II call artists, Recent ,-,cquiiisiti ons Selections from the anent Collection January u_ :. to February 1i5, 2 14 Thy St, Thomas- llgiin Public Art Centre art collection has gr wn consiiderablly thanks to the :1erosi,iy of many d n rs., Approxiiirmatelly every year the art centre organizes an exhibition to highlight recent acquiisiitii ns and to recognize the d hors and supp. inters who are helping to develop and expand its permanent collllectii n., eaturing a sellectii n f w inks f art given t the art centre in 2012, this exhibition presents h use important new acquiisiitii ns t the public f r the first time., Among the highlights are !,; >rks by Cllarlk McD ugallll and William St.. Thomas Smith, 23 a °k par Elements and Principles =ebru ry 2;1 t April 26, 2014 „gallery Three 11 -he elements and priinciiplles f design are the buiilldiing bll clks used t create a work to The ellelments f design can be th ught of as the things that make up a painting, dr i,.wing, design etc. C d r bad - all paintings will contain Inn st f if n 't all, the seven - Ilements f design. II he Priinciplles f design can be th ought of as what we d t the ellelnnents .f design., Hl w �e applly the Priinciiplles f design determines h w successfuull we are in creating a ®rl< of art. FHn'thelr Keating J.ou,I,I1:. v' pay 2 . • t Ine 7, 2014 VVery Three L.-L,Acy. :s of the (land are extrelme y fllexiiblle; they can reveal nature t be vast r intimate, ��nuversall r pers hall, tiirmelless r ever••••changiing. This exhibition f three Ilocall artists xpbres the varii us ways that c ntelrmp racy artists use represenrtatii ns f the (land and ature to speak t a wide variety f issues:: social, spiritual, environmental , regiicnall r rely aesthetiic: ,ll. ,)nly Sel'ines Allll : =, NR,: i June 14 to November 14, 2414 II he Art Centre invited the community t j in in and cellebrate the 45th Anniversary f the `. r't Centre with an interactive, social Irmediia, art pr ject which offered visit rs the 1..ppor'tuniity t draw a self-portrait, snap a picture, use the hashtag, #stepacselltiie and .h_,.re with us n s media., 1�} 24 111,111'0 ,,c)) (I) Educationall Programs The EducationaV Devrtment at St. homas-Ellgin Publlic Art Centre offers guided Exhibit Tours and curricullum based Studio Projects that a low stu- dents to explore and engage with the works on displlay. The Art Centre is proud to work with Edu- cators and students in the "Thames Valley y District Schoo Board. Why Promote Art Educati n? ' Art education devell ps sellf•esteem, appreciati n f the w rlk of others, sellf-express n, cooperation with •theirs, • and critical thinking skills, skills vita t the success •ur • • +4.!. future Ileaders ur A welldevell ped pr gram of making and studying art serves many functi ns. They hellp students better articu•Ilate their percepti ns and shape coherent resp nses t their experiences. When children Ilearn t appreciate f rm and collour...when they Ilearn the imp dance of .fashioning their wn images f the w rld ar und them, they achieve greater discipline and self confidence., To, ften, the value f participati n in the arts is underes- timated. The arts enrich cur lives and enrich ur Ilearning. And the ads are a valluablle Ilearning t that reinf rces the their dis• ciplines, like reading, writing, s ciall studies, even science and math. , P er to peer teach r11: Participation of Students: 250a (November 2013 to October 20 14 stats) FUN MOIBUILIE Ontario Eady Years Centre nd n St. Th mas PubHc II.....ibrary C mmunity II.....iving Egn Once again this year, the Art Centre participated in the IFamily Fun M.bHe. A lm bile entertainment centre sent to areas in St. T'h mas that are deemed at risk. The van was equipped with activities fir m the art centre, the llibrary and resource in- mati n f r CO-OP Educ ton: The St. Thomas Elgin Public Art Centre is plleased t support co- p educati n. C perative education is tak- ing on new importance in helping y ung peoplle t make th schooll-to-work transiti n, service Ilearning, and expe- rienta Ilearning initiatives. C perative education is allso the use of active participation meth ds in which students Ilearn how t w rk together t s pr bliems, this is n malilly founded •n the principlles •f chilldren's rights, equality, equity and participati n in decisi nmaking. ts meth ds incllude game pllaying, expressing pini ns, dem- cratic participation, sharing, ensuring students aH have an equall •pportunity t take part, and conflict resolluti n. This year the Art Centre wellcomed two students t. the Art Centre. We wish Shelby Hayward and Emmi C burn the best f Iluck in their future. Both Shelby and Emmi win c ntinue in their artistic journey. Shelby is attending the University ,f Western Ontari IFine Arts Pr gram and Em mi at IFanshawe C IFine Arts IF undati ns. Sumnicr Art linstructor Thr ugh a grant from the Canada Summer J lbs program, we were abe t. hire a Summer Student, Brianna T.ssweL Brianna is a student at OCAD and a past recipient f the alai* McDsugaH sch Special Programming ft r111""a..milinies, Children Ind Ad Id °IS Pkin T 2 A "r Sunday January 26, 24114 Laur . WoermIke and Josepha van den AnIker FREE EVIENJ 'oetry Night at the Art Centre i'hursday 111""'elbri,..iary 6, 20.14 FREE EVENT In partnership with Nig ma University and the Art Centre. This night fDatured readings fir m f ur distinctive v ices, inclluding tw past win ners of the Griffin P etry Prize, Karen S he and Ken Babst ck and the current Writer-in-residence. Attendance: 37 Fa m Hy Day Open 111-111ouse r",eliarl...i.ary 1'7, 2 :I[RIIHE Event f r 11", a: inn. III es 11ndance: 82 11 4 Railway City Arts Crawl riabil,„wary 23 and March 1,2 ACI1Vurn Es dtendanc•: 53 IFS 11 4 26 MILWAy „lh.rr TOURISM1, 4,4 111 etry Readings & Open Mic Thursday April 17, 2414 IFOREE EfIEN'T Attendance:: 27 C -i.ada Day @ Plin afore 111:).i.rlk July 1, 2414 ren's Activities Attendance: 55 lights y 2! 261 4. IEE C111 II ireri's Act III v Ries VVE3T E N ID 1 NGLE turdty September 27, 201.4 C h 11 Id re in Activities 12-3pm Drink and Dr .w 4-7pm The 5heridn Bank 8pm yeair's event featured free art -ctivi- ties for kids, based on living art. An op- portunity f ir artists t gather, create and mance by t a vide share ideas as well as a perf the Sheridan Band, wh sh that day at the Art Centre., The arts mingle was als part f Artastic Elgin , an event that celebrated Culture Day& , St. Thomas (low • 11 11 • 111 1..,11e un nhtituffiRILII ion loll ommummumor,..! 111111111111 III CELEBRATING ARTS + CULTURE FROM COAST TO COAST TO COAST fr. 27 .AC asses an Worlkslhops for ChUIUo.Iren y W rlksh ps uary 17, 2014 9-3:3 des JK -4 arch 7, 2014 9-3:30 ades JK-4 1 ys Crer to III°°elb 1 t 22, 2 ades JK & SK minstruuwct r :: VKontelllyirm ,,, iiilplpiiin 14 ades: 1 -4 uctor: Katellyrn Tiippiinn mg Feb 1-22, 211 4 ades 5 -8 uctor: Morgan Shr pshallll 14 entary O xpressiii << ns III °'elV 1 to aurch 8, arch Break Workshops h 10 to 14, 2014 des 2 -6 /, y ,?�'� s Create AlPril 26 jades JK & SK / it strucmor: IKamell y rn m ii pp urn % y 17, 2 14 t� Elementary I xlpressiii ns April 26 to u 2014 Grades: 1 -4 ) smlrucmcr: Kamellyrn m iippiirn riP / Mixed Medi April 26 to ,014 //,Grades 5 -8 ii , i% nstruc or: Morgan Shr .pshallll ,PA day W ,s-- lrlkshrp 24.)une 9, 2014 rades: JIK m r Worksh <«Ips ands & V Expressionism July 2 ter 4, 2014 t 11, 2014 five American Art July 14, 2014 xthhe Art July 15, 2014 y fnio y imaginary Aniilnmalls July 16, 2014 Creating Using aCollour July 17, 2014 inspired by Techn llogy July 18, 2014 inspired by Shakespeare July 21-25, 2014 Arm & Advertising July 28, 2014 Patterns & Illlllustratii.rn July 29, 21114 Good Fn ugh to Eat July 30, 2014 When II gr w Up July 31, 2014 B xes & 1311 cks August 1, 2014 Arm & the INaturall W rid August 5 & 6, 2014 ormraiiture August 11 t 15, 2014 M dery Arm & Abstraction August 18 t 22, 2014 Let's Create ctU.beur 11 tU. N vemnbeur 1, 21114 Grades JK & SK instruct r: Katellyn Tiippiin Elementary Expressions October 1111 to No- vember 15, 21144 Grades: 1-4 instruct r: KateIlya m iippiiire IIl aiiirntiiiiring / IIDur wing October 11 to November 1, 211144 Grades 5-8 instruct r: Morgan Shr pshallll PA D y Workshops September 26, 2014 Grades JK -4 November 21, 2014 Grades JIK t,,, 4 28 hday Parties at the Art Centre Art Centre offers Kids parties customized the birthday gid •r boy. lasses and W irk.hiops .for i,crylic February t March 12, 2014 ..Istructor Heather Keating I".".AT, DRINK, CREATE 111""'e r u,.;dry '7, 2014 lultipde art/craft pr jects and some refresh ents to& 1structors: W ermke, Sherri H ward, flyn Tippin, Krista Miller 'and Mira R g sin., pring 'atercolour Class IIV:ay 1 to June 5, 014 H.I....„1:.:uctor heather Keating AT, DRINK, CREATE Ackpril11, 25, 2414 . art/craft pr jects and some refresh•H..3 too! :.:.-s'ituctors: Laura W ermke, Sherri H ard, atelyn "Tippin & Mary uise White., iatercolour October 2 to November 20, 014 istructor Heather Keating A• , DRINK, COREEATE November 21, '2014 Hlultiple art/craft pr jects and s me refresh Hents too Istructors: Laura Woermke, Sherri Howard, atelyn Tippin & Shelby layward, Emmi Cob!' Irn. Vm Jiro+11441 41 41. 41111111111'01'1"'" f CPL,t 10001011 tl.:1,111111111111111111111111111111 o"' / irt in irs h p AlVzhekner Sodety St. Thornas-Egin This fall the Art Centre and the Allzheimer So- ciety are partnering t bring a new community art intuitive t St. Th mas and Elgin C unty entitled CREATING CONNECTIONS. 'This intergenerati nall art pr gram will pr vide an pp .runty for art w rksh ps that brings indi- vidual living with Allzheimer's together with a registered Art 'Therapist (Krista Schniders•West I_ hie), staff, trained v Ilunteers, and art students fir m Parkside CoHegate. t will em- phasize the p sitive mpact f art therapies in people with Allzheimer's and how these ap pr aches can change the way the disease is viewed by society. Ontario This lino-print, is a collab rati n between artist aura W ermke and 6 year artist Wilma IPineau. The piece is ab utImem ries, mem ries so happy they bring tears •f y (hearts). All •f the pr ceeds from the sale f this print will be d nated t the Art Centre in order t bring pr grams like CREATIIING CONNECTIONS t ur community. Available in the gift sh iiiiiDy n Clhill111 ren's Services St. "I'lh m4,,s....111E111g n 116. During the evening f Wednesday, September 24, 2014 the Art Centre held a w rksh p in partnership with IFamily and Chill- dren's Services. Several young people invollved with 1178:CS's Y.uth in Transiti ns pr gram met in the studi with young peo- ple involved with the Art Centre t create abstract paintings that will be displlayed in the youth r om when family and Children Services m ve to their new llocation on Edward Street. EE g i in C rnirn u in ity Lovo ng Worlksliv „lips The art Centre has begun a pr gram of art workshops being of- fered to individuals talking part in adullt day programs through Ek gin C mmunity II...lying. These workshops take pace every other week in our studio and cover a wide range of art and craft topics. 30 C ark McDou.,a111 Scholarshidp reAram for Students: Cllark McD ugall (1921.1980) was a well known St. Thomas artist wh painted throughout Elgin Count/ ty. He remains •ne •f the most significant conte porary artist in this regi n. His work is part of public and private c ns across Canada. n order to commem rate the life and artistic achievements f Cllark McD ugall and to encourage and supp rt future generati ns f artists, a schollar- ship fund has been established in Cllark McDougall's name by his familly. Each year tw $1000 awards are presented t tw graduating sec ndary schooll students from St. Th mas and Elgin C unty, wh are pursuing visuall •r graphic ads at a post secondaryeveL This year, schollarships were awarded t Emmi C burn a graduate if Parkside C Ilegiate nsti••••, Lute and Marcedes n a graduate f Centrall Elgin Collegiate lInstitute. C ngratullati ns t b th Emmi and Marcede& • p • .r Thanks y u to Peter .... em .n for his •ng sup- • pod and inv Ilvement with the Cllark McD ugall I - . Sch ‘`,(9•`3 • „ • 44- "1 /ate, late For a very • Important date." Gift Shop Supp rt ,5rtists in St. Th mas and Elgin C unty, The Gift Sh p at the ad centre pr vide sur oca 7rtists an •pp rtunity t displlay and sell their ne if a kind, hand made w irks f art Artist inclluded in the gift sh Aganetha Sawasky Ethell Mitrovic Judy Ross Crystall McMaster June Anne Reid Laura Woermke Sandra Englland David Dalle David Morris McNaughton Susan rant .n Jan Row Diane D bson Sine Maulle R wena Sprusrud Tim thy Sullivan Emmi Coburn at Curtis 31 REDTADL COCKTAIIL PARTY C. SO AUCTOON Saturday May 31, 2014 ENT Very special thin;.,. you to our sponsors: Doug '7::rry11-11omes Masco Canac3 Loce Onsurance GCW Custom Kitchens Aylmer IE,xpress Patricia Johnson MYfim 94.1 "'•.• ,e • • DO'J TARRY 11 . 32 LOCKE INSURANCEBROKERS SACC`7„., ANNUAL FALL ART AYUCT I FRIDAY NO /EMBER 7, 2'1 1 ._ Very specvaII thank you to our sponsors: IRiJway City "Tourism Dir. Paul Co l l ins Patricia Johnson MIY.fim 94,1 Grahame Scott Il Eireires Ferguson ICSiir.reo Lawyers L. o c Ke II ire s u ra ire ce Minerva Art G Tillery TUBLIL PUBLIC y�� IIIIII ivf6_111 Ty aylmerac xpplr ervum LOCKE INSURANCEBROKERS GRAHAM SCOTT ENNS,,P • CHARTERED ACCOUNTANTS FERGICIso rectismD )iMEO LAWYERS is {1ssocpa6Dru pal.; id).,ColWins le Pr;.. r a^I it Crre7flon Patricia Johir n /I C''Soe‘od`M ‘0B3•00 t\-\e c000k\-■ of -10'4 ,...001e elf or, r, ' I N 1 / IR/ ( I / THAN Illn s St u c! 3 nt Dr. Mallcollm W Kinsmen Cub Centenniall Sp < YOU d and Mrs. M nique Wood f St. Th mas rts Cllub Lions Cllub f P rt Stanlley Port Stanley Artists Guild Elgin Contracting and Rest rati sir Dan and Wendy Tippin Josepha van den Anker Christine Barrie-MilIller Margaret and R man Kuchmak Carollyne McLe d Capit 1 Donors D r thy and ye Cameron Suzanne Baehr Pat White Margaret and Roderick Fergus .n Jim J hnson S ha r n ........ tte R bert McCaig Annual (3:ing Agnes Berk J hn D. Shaw and Catherine ElIlli Shaw B b and Pat Curtis Margaret and R derick Fergus .n , Brenda IFuhrman and Jim Barber ' Ray Gall way Dr. John Holfhuis Marietta R berts Shirley Shore Dan and Wendy Tippin Ent 34 0,, 7j THANK YOU 14 Membership Richard and Susan Andrews Eric Atkinson Phillip and Janet IBallllantyne Gafford Barwick Agnes Bennett Agnes Berk Ken and Diane Bckiing (David and Margaret Brewster Ann-Marie Cheung Jerry and May Jane C Il ins Jenny Couse Catherine Craig andy DeLuca Duane Dobson Caro and Wally Ewaskiiw Don Ferguson Mary Jane Ferriiinnan Ray Galloway 1.....iisa Gerrard ,, %,% Robin Grindley �7fii Mary Culllliis i '," Henry T. 8...Uernstra Joseph Hubbard Tom Hughes Chanta IHutchiingarne Dagny ngcllfsrud Nancy Johns n Betty Jones I...enre fines f Katrina (Farr w J nes f%jia Heather Keating Evelyn Knight Diane Laderner Patrick Landslley Donald and Gillian Lawrence Mike and Dana Ellen Luft Annette Mairtiing Brian Massclhaelle Chatheriine McCy Pat Hartwell Mcll..ean (Dave Menniillll Christine Bane-Miller Minerva'Art Gallery Posemary nagell Patric harding Paur and Mara Niiclli Marion Orchard Caron Parafenk Steven Mcll Arty....Payir� Chriistpher Pereira MaskeIIII••••Perciira Megan Piickersgiillll Aiidan IN,rt n Paull Jenkins Sandra Pcz.but Jan Row Slhiirlley Slhire John and Lois Smith' Sue F rdiin-Smith �..ny Stacplle Suzanne Steed Susan Shuriish Wendy .Tiippiinn J sepha van den Anker Mcaghan Vreman Pate Whine Harry Willkiins n Fanny Yeager Jack and Bev Yurek Cont Fred and Ardythe Andersen Suzanne Baehr Potty Burnell IBeaudry Brian and Mary-Ellen (Bolt Paull and Sue....Anne Collins Darrell and Joan Dennis Gerge and Lynn IDiisbrowe Din and Judy Durkee Rbert IFarlley Ellgiin Community Futures Devebpment Corp ration Jim Barber Brenda IFuhrman Connie Greger (Bob Hamnnerslley 35 Bob and Mary Anne Heath Sine B. Herald in and Allan Hughson Duel Keelleysiide Roman and Margaret Kuchmak Jon and Sally Marlyn William and Jean McKay David Morris Elaine McGreg r....M rriis Candy y McManiiman Marietta R berts Helen Roberts Rowena Spersrud Flora and Ilan Tripp Sruppoutiiiing :;arl and Deb Bagshaw l''atlhy �olllliieir ..;;olin and Jo yce (Fergus n Jack and I...... uuiise IFerriiinnan John and Karen IHluest.n Patricia Johns n Wayne and Maxine Kentner None Ketchum Elizabeth Kitts Sharron Little Carolyn and Gary Mcll.....e John D. 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Atnoe REPORT TO COUNTY COUNCIL FROM: Jeff Lawrence, Tree Commissioner/Weed Inspector DATE: November 5, 2014 SUBJECT: Year End Report for 2014 INTRODUCTION: The following is a summary of activity related to the Elgin Woodlands Conservation By- Law for the period of November 1, 2013 and October 31, 2014 and weed inspection activity for the 2014 season. DISCUSSION: Logging Activity /Applications to Harvest: A total of 156 applications to harvest were submitted from November 1, 2013 to October 31, 2014. This number is up from 144 in 2013. Applications were filed by municipality as follows: West Elgin 43 (29), Dutton /Dunwich 38 (36), Southwold 28 (19), Central Elgin 7 (15), Malahide 24 (25), and Bayham 15 (20). The total volume harvested remained consistent with the past two years at roughly three and a half million board feet. The total forested area involved in these harvests was approximately 3100 acres. (2013 totals are in brackets). The following graph demonstrates the number of harvest applications received in each municipality each year since the Woodlands Conservation By -law was adopted in 2005. 200 0 • r0 150 U a 100 VI VI 50 ro = 0 HarvestApplications by Municipality 2006 -2014 I�JJJ�� 2006 as r'1Jl�Jlu 110 as r'IJIJJIu EN) iili mill ma Res I IUl 2007 2008 2009 2010 2011 2012 Yea r el11111111111111111111t west Elgin IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Malahide 2013 11111111111111111111111111 Dutton /Dunwich 11111111111111111111111111 Southwold Central Elgin Illlllllllllllllllllllll11 gayham County Total 63 Applications for Woodland Clearings: There were four applications received to clear woodlands within the county in 2014, for a total area to be cleared of 2.417 hectares ( -6 acres). These applications were approved conditional upon conformity with Elgin County's No Net Loss" policy. Violations: There were a number of circumstances where trees were cleared by landowners without first receiving the required permit or authorization. All of these situations were considered minor and were resolved. Two files from 2013 that proceeded into the court system were resolved in 2014 and resulted in guilty charges, fines and reforestation orders. Weed Complaints and Orders: A total of 28 weed related complaints were received over the summer of 2014. This number is up from 15 in 2013. All but one of these complaints were resolved by the landowners. One weed order was issued for the destruction of Giant Hogweed. Consistent with the past few years, media attention resulted in the majority of weed complaints being concerns of potential Giant Hogweed. Several new Giant Hogweed locations were identified throughout the County is 2014. The following map outlines Giant Hogweed locations identified in Elgin County since 2011. Meetings and Workshops: The Tree By -law Enforcement Officers annual two day workshop will be hosted by Northumberland County at the Ganaraska Forest Centre this year. Agenda topics include "Harvesting during Breeding Season ", and "Forest Stewardship Council Certification ". 64 The Woodlands Conservation By -law was promoted at the Elgin- Middlesex Woodlot Owners Association annual meeting and the Western Fair Farm Show. The "Measuring Up" presentation was given at the Carolinian Forest Festival. Promotional Campaign: Advertising efforts initiated in 2013 and continued throughout 2014 appear to have improved public awareness of the Elgin County Woodlands Conservation By -law. In an effort to maintain this awareness, new mini - posters advertising the By -law will be created and distributed at various locations through -out the county in the winter of 2014/2015. The tri -fold brochure produced in spring 2013 will continue to be distributed through the libraries and partner municipality offices, the Conservation Authorities and farm supply stores. CONCLUSION /RECOMMENDATION: THAT the report title Year End Report for 2014" dated November 5, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Jeff Lawrence Mark G. McDonald Tree Commissioner/Weed Inspector Chief Administrative Officer 65 Q Q Q L) v1) 0 L) Q.. 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DISCUSSION: Woodland assessment and species inventories identified a degraded upland woodland with approximately 87 percent ash trees, all dead or in decline. Understorey consists primarily of dense multi -flora rose. The attached photo of the woodland demonstrates the state of decline of the trees in the upper canopy within the woodland. The landowner has identified the area on the following map as the area that they would be willing to reforest in order to meet Elgin County's No Net Loss" Policy. As per the protocol in the Woodlands Conservation Bylaw, letters were sent to all adjacent landowners and the property was posted 21 business days in advance of the application being considered by council. There were no comments or objections from neighbouring landowners or from the general public during the posting and notification process. CONCLUSION: This application is consistent with Elgin County's No Net Loss Policy ". Reforesting the area proposed by the landowner will ultimately: 1) Provide a net increase in forested area; 2) Increase riparian vegetation along a watercourse; 3) Potentially increase species diversity within the wooded area; 4) Retire marginal farmland. RECOMMENDATION: To approve the Council Exemption for Woodlands Clearing application conditional on the applicant replanting 4355 trees in order to meet the requirements of the No Net Loss" policy. All of which is Respectfully Submitted Jeff Lawrence Tree Commissioner/Weed Inspector Approved for Submission Mark G. McDonald 70 Chief Administrative Officer Green: Band 2 Blue: Band 3 N 4) 0 z z mom 0 Q o • E w > Q O . oz E E 0 0 m ° 0 E E w 2 co • U Lu E o 0 SS H U fl- - o 0 t cp O N z 1,407.8 Meters 0- a 2 0) 1 H 0 Q 0I — a X J Q Q L— I O 0 U ,U L m 0. O N c 0 co N o) a co 0 J 0 °Female Brown Woodland Clearing Proposal - 30967 Fingal Line } i qtr ' e.� i - r ' -'c Legend z t \ " $� z ' Image fj y S,. - l-. 't �..�_' ■ Red: Band_1 7,:'. .f + . 3 -- - Green Band_2 4'�'},, � - _ �'; � � i i r-' ' . 4 _ - _ ,. , — Blue: Band_3 f f *_ ,, t 2 # World Street Map :T _ `a ..\ - tip' - J - Subject 4iotiear.ng t ,. 7J'J 5 .- . t. ,_ ,- 1: 13,856 0 - <.< 1-c_ Notes - N/A 703.9 0 351.95 703.9 Meters i i This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be WGS_1984_Web_Mercator_Auxiliary_Sphere accurate, current, or otherwise reliable. © Latitude Geographics Group Ltd. 72 THIS MAP IS NOT TO BE USED FOR NAVIGATION sqltA 74 REPORTS OF COUNCIL AND STAFF November 25, 2014 Reports of Council — (ATTACHED) Councillor Jim Jenkins — Elgin County Museum 2014 Annual Report Staff Reports — (ATTACHED) Library Coordinator — Library Consortium Membership Options Manager of Programs and Community Development — West Elgin "Books To Go" Proposal Manager of Planning — Final Approval for a Plan of Condominium, Robin Ridge Estates Ltd. Manager of Planning — Approval for Official Plan Amendment No. 12, Municipality of Bayham — Revised Deputy Director of Engineering Services — Southwestern Ontario Orthophotography Project 2015 (SWOOP) Director of Engineering Services — Motor Vehicle Collision Review on County of Elgin Roads - 2013 Director of Homes and Seniors Services — Registered Practical Nurse (RPN) to Bachelor of Science in Nursing (BScN) — Nippissing Blended Program Director of Homes and Seniors Services — Homes — Ministry of Health and Long Term Care — Compliance Order and Written Notification Requirements for Terrance Lodge and BobierVilla Director of Financial Services — Ontario Municipal Partnership Fund (OMPF) 75 4 V REPORT TO COUNTY COUNCIL FROM: Councillor Jim Jenkins Mike Baker, Elgin County Museum Curator DATE: November 25, 2014 SUBJECT: Elgin County Museum 2014 Annual Report INTRODUCTION: Below is the 2014 annual report of the Elgin County Museum submitted on behalf of County Council's 2014 representative on the Elgin County Museum Advisory Committee, Councillor Jim Jenkins. DISCUSSION: The committee met five times between January and December, 2014 in fulfilment of the terms of Elgin County By -law No. 05 -44. The following are issues and reports brought forward to the committee during this period: Staffing A student joined the staff during the summer months under a Young Canada Works grant. She was primarily responsible for re- cataloguing the textile collection. Approximately 500 pieces were renumbered, permanently tagged and entered into the database. The processed pieces were then reboxed for storage. Museum Partners The museum provided assistance to the Museum Partners during the year: The Sparta District Historical Society — loaned costume mounts for the Church Cultural Centre summer exhibit. The museum once again coordinated a booth for the Museum Partners at the St. Thomas Home Show. Several museums provided volunteers and displays. 1812 Plaque Project This trail of 9 permanently installed metal interpretive plaques illustrates the key events and personalities related to the war in Elgin County. The trail was completed in 2014 and was produced in association with the Museum Partners and other members of the Elgin County 1812 committee. A number of community partners were also instrumental in providing locations for the plaques including: 76 • Municipality of Bayham • Christ Church Anglican, Port Stanley • St. Stephens Anglican Church, Burwell's Corners • Backus -Page Historic House Museum • City of St. Thomas • Religious Society of Friends (Quakers) • McColl Cemetery Board • Municipality of West Elgin • Elgin County Engineering Services Brock's Creek 1812 plaque at McColl Cemetery Three Year Strategic Plan The Museum Partners were key participants in the planning sessions that resulted in the museum's new three -year strategic plan. The partners and other invited volunteers and supporters each attended one of two facilitated sessions that generated ideas and opportunities in the areas of museum operations and programing. The resulting three year plan was also submitted to the Province as a requirement for the annual operating grant from the Ministry of Tourism, Culture and Sport. Exhibitions The Museum produced and hosted the following exhibitions during 2014: Treasures from the Vault January 6 to August 30 Highlights from the permanent collection including the 1898 Port Stanley life saving metal, the blue dress worn by Susan Paul to the Prince of Wales ball in 77 1860, an 1885 high wheel bicycle, trophies and ribbons from sportsmen Robert Emslie and Billy Devine and Col. Talbot's chair. Parts of the museum's extensive collection of the tools of everyday life, from the kitchen to the farm, were also on view. Tufts University Jumbo Preview June 1 - July 5 A pre -view of loans both public and private that were to be exhibited in the 125th anniversary show at Tufts University, Boston, home to Jumbo's mounted remains for over 85 years. Among them were a number of pieces from the Steve Peters collection, including a recently acquired slice of Jumbo's tusk, and a decorative sterling silver bowl presented to the Director of the London Zoo, by P.T. Barnum in 1882. The museum contributed its collection of objects retrieved from Jumbo's stomach during the preparation of the body by the taxidermist. MOWN \\)‘16 smoml Museum Partners and volunteers attend a strategic planning session Consolidated Courthouse March 18 — August 30 In tandem with the exhibit installed at the new consolidated courthouse, a selection of artifacts, some excavated at the site prior to construction and some found in the building during the restoration, were exhibited at the museum. 1814: War in the West September 8 — December 24 This show was based on a travelling exhibition produced by the Western Corridor War of 1812 Alliance, a group of museums and communities covering an area from Elgin County east to Burlington. The display was enhanced by the loan of period materials and armaments from the Brantford Military Museum, including a 78 number of pieces excavated at the site of the Battle of Malcolm's Mills, the last battle to take place in Upper Canada (November 6, 1812). The Scottish Kist A travelling exhibition originally mounted by the National Museum of Scotland and entrusted to the Elgin County Museum in 2012. The show was refitted in 2014 and has received several bookings. During the summer it was presented at the Port Colborne Museum, to be followed by a stop at Ruthven National Historic site on the Grand River and then in North Bay in 2015. Elgin Manor and other off -site venues Two exhibitions - one on toys followed by one on costume accessories - were presented at Elgin Manor. Federation of Agriculture Room The room was rearranged to accommodate a large work by Harry Wilkinson — a portrait of Duncan McTavish — and a large display case of hand tools. Consolidated Courthouse The museum was engaged to install an exhibition at the new consolidated court house consisting of artifacts from both the court services and the museum's collection. Shedden Remembrance Day Service — the Sifton Victoria Cross was exhibited for one day at Shedden. Roo lotlh 1U1�1111�11111 IIIJ��!�/// /l / % %0 Toy Display at Elgin Manor 79 Programs The Fourth Annual Vimy Lecture, held April 6, 2013, was delivered by Prof. Jonathan Vance and attended by over 100 people. It received extensive coverage in the Free Press and Times - Journal. Prof. Vance gave the lecture twice due to the overwhelming turnout. 1,1'1111 41 Prof. Jonathan Vance de ivers the 20 Educational Outreach 4 Vimy Lecture The curator presented a talk on the Elgin County Consolidated Courthouse as part of the Terrific Tales of London series at the Central Library in London. He also presented a talk on the Barn Quilt Trails to the Essex County Quilters in Kingsville, and a talk on the historic houses of Southwold at the Shedden branch for Library Week. The Museum Assistant made 10 visits mainly to long -term care facilities with artifacts related to various themes and occasions. The museums participated in the Doors Open programs organized by Port Stanley - Sparta and St. Thomas. The Port Stanley Terminal Rail brought visitors right to the door during the St. Thomas Doors Open resulting in an attendance of nearly 300. Visitor Statistics and Donations Overall museum exhibit and program attendance totalled 1529 (to Oct. 31/14) up from 1266 in 2013. Walk -in traffic improved again to 935 from 852 in 2013. Audiences at education outreach programs and public speaking engagements totalled 340. Another 69 people attended meetings in the boardroom /library. Donations included a $1000.00 gift from the Williams Family Foundation. 80 Permanent Collection The museum received a total of 67 gifts of various sizes, including a number of furnishings from the court house and a painting of Port Stanley harbour from 1915. A large horse power made in Fingal was de- accessioned to the museum from Fanshawe Pioneer Village and is undergoing restoration work off -site. opool000llm000mm0000: 1001111111111011 11111111111 1111111111111 Duncan McTavish installed in the Federation of Agriculture Room Proposed New Museum Facility The museum played an active role in working with the Ventin Group to develop a design concept for a new facility involving an analysis of exterior and interior features, proposed space allocations and programming levels. Outlook for 2015 Two travelling exhibits - The Avro Arrow: A Dream Denied - from the Parry Sound Museum and On the Trail of the Monarch Butterfly from the Canada Aviation and Space Museum will bookend next season. The museum will mount its own costume show during the summer. Both travelling exhibits offer opportunities to connect to local groups and exhibit material from the permanent collection. CONCLUSION: This report outlines the activities of the Elgin County Museum Advisory Committee for the period January 1 to October 31, 2014. 81 RECOMMENDATION: That the report titled "Elgin County Museum 2014 Annual Report" from the Elgin County Museum Curator dated November 25, 2014 be received and filed. All of which is Respectfully Submitted Councillor Jim Jenkins Mike Baker, Curator 82 Approved for Submission Mark G. McDonald Chief Administrative Officer r4 12111 ` REPORT TO COUNTY COUNCIL FROM: Sandi Loponen, Library Coordinator DATE: November 7, 2014 SUBJECT: Library Consortium Membership Options INTRODUCTION: The Elgin County Library is currently a member of the Ontario Library Consortium (OLC). Under the terms of this membership, the library subscribes to the services of SirsiDynix to provide the database that stores all information about the library's patrons and holdings. The contract between the OLC and SirsiDynix expires December 31, 2015, providing OLC members the opportunity to explore the market for alternative database products. DISCUSSION: Council has been informed of the Request for Information process undertaken by the OLC earlier this year. Library staff have been participating in the process to explore features of a variety of library systems and, at the same time, have been investigating a potential regional partnership with London Public Library and St. Thomas Public Library. Any cost increases that might be associated with a change in membership and database vendor are expected to be absorbed by the library's existing budget. Option One — Renew membership in the Ontario Library Consortium and engage in joint negotiations with the consortium's preferred vendor. Participation fees would continue to be governed by the consortium's cost sharing formulas. Option Two— Enter into a regional partnership with London Public Library and St. Thomas Public Library, adopting London's subscription to Innovative Interfaces as the database vendor. This option would require a data migration project and additional staff training -- the costs of which would be drawn from existing funds and will be outlined in a future report to Council. CONCLUSION: The OLC is meeting on November 27, 2014 to discuss the direction each member would like to pursue at the end of the existing contract with SirsiDynix. Library staff wish to update Council on this process and may be bringing forward a recommendation to pursue a regional partnership with London Public Library in place of our existing membership with OLC in early 2015. 83 RECOMMENDATION: THAT the report "Library Consortium Membership Options" dated November 7, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Sandi Loponen Mark G. McDonald Library Coordinator Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 84 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Sandra Poczobut, Manager of Programs and Community Development DATE: November 4, 2014 SUBJECT: West Elgin "Books To Go" Proposal INTRODUCTION: West Elgin Community Health Center (WECHC) Support Services for Seniors is proposing to partner with Elgin County Library to implement a "Books to Go" program. The program would enable home delivery of library materials to a potential 130 seniors with mobility challenges who are currently partaking in the "Friendly Visiting Program" through WECHC as funded by the South West Local Health Integration Network (LHIN). A proposal in this regard has been put forward by staff at Rodney/West Lorne /Dutton branches of the library in partnership with the Coordinator of Community Support Services for Seniors at WECHC. This report seeks County Council's approval for the implementation of the "Books to Go" program at West Lorne, Rodney, and Dutton branches of the Elgin County Library. DISCUSSION: Mobility and transportation challenges are major issues for the County's aging population and these factors often prevent prospective patrons from visiting library branches to acquire reading material and resources. These same challenges have recently been recognized by local health care providers and, as a result, an array of programs now exist to bring health and wellness services into the home. WECHC has been particularly successful in this regard by utilizing a large base of volunteers who regularly do home visits to seniors. The existence of this network provides a great opportunity for the library to reach out to residents who otherwise may not be able to visit the library while doing so in a manner that overcomes barriers that previously existed in terms providing this service directly. Attached to this report is a draft proposal compiled by library staff in partnership with WECHC which outlines to Council how such a program could be administered and promoted. Volunteers are screened by WECHC through vulnerable sector police checks, are reimbursed for mileage, and hold offsite liability insurance through WECHC. Volunteers will assist with gathering information and data for seniors interested in partaking in the program and a library card will be issued. Participants will either order materials on -line or library staff can assist in choosing material based on the patrons' interests and needs. The volunteer will then deliver the materials and ensure they are returned on time as an extension of services they are already providing to the resident. It is well known that access to books and information plays a key role in promoting wellness at home which makes this service an excellent fit with WECHC's larger objectives in the community. Library staff is enthusiastic about the implementation of this program and are confident it will not subject staff to duties that are not covered in 85 current job descriptions. Staff have long known that there are many "shut -ins" who would value library service but the library has not had the capacity to directly provide service to these individuals given costs associated with mileage, staff time and increased liability. Simply put, it is not feasible for library staff to directly deliver materials to these "shut- ins ". This proposed partnership with WECHC effectively resolves these issues for a large region of the County. The project aims to be fully operational within six months of launch. Staff will keep Council informed regarding the success and sustainability of this program. Initial indication from South West LHIN is that the "Friendly Visiting Program" aligns well with larger strategic goals and can therefore expect stable funding for the foreseeable future. Council can be assured that staff will certainly pursue similar partnership opportunities in other regions of the County should they arise. CONCLUSION: The implementation of "Books to Go" through Dutton/West Lorne /Rodney library branches in partnership with WECHC will increase the library's patron base and material circulation while providing a much - needed service in a large region of the County. Furthermore, the program works to grow organizational partnership with relevant stakeholders and service organizations to increase community impact. As the role of libraries in communities shifts from passive to active agents of information, education, and change, the "Books to Go" program has the potential for positive impact and success, and aligns very well with the library's strategic direction as a community partner. RECOMMENDATION: THAT a "Books to Go" program be implemented in partnership with West Elgin Community Health Centre in Rodney, West Lorne and Dutton library branches beginning in January 2015 subject to on -going funding provided through the health centre, and; THAT the "Books to Go" program be reviewed annually to ensure that the program is meeting its objectives under the terms outlined in this report. All of which is Respectfully Submitted Sandra Poczobut Manager of Library Programming and Community Development Approved for Submission Mark G. McDonald Chief Administrative Officer Brian Masschaele Director of Community and Cultural Services 86 West Elgin Books to Go Proposal October - 2014 Submitted by Janet Given Library Assistant West Lorne /Rodney Libraries 87 1 West Elgin Books to Go Proposal To enhance the existing services of the West Elgin Community Health Centre's Support Services for seniors and disabled adults by offering library services to homebound older adults, the disabled and those who are temporarily incapacitated. The Friendly Visiting Program which is funded by SW LHIN and provides screened Volunteers would deliver and collect materials on behalf of the Dutton, West Lorne and Rodney Libraries to clients throughout these communities and surrounding area in West Elgin upon request by the client. Role of West Elgin Libraries To facilitate the requests and ensure all client's needs are met and Volunteers are provided with the appropriate materials in a timely manner. Provide statistical data when required to support the benefits of the pilot project. Library Benefits The Elgin County Library System — West End has a valuable volunteer resource through the WECHC that cannot be ignored and can be utilized to provide much needed services to our homebound older adults and the disabled. These volunteers would be screened and insured through WECHC alleviating the concerns of liability with the County of Elgin. Increasing our exposure in the community and offering a quality partnership with the WECHC is an accomplishment that will enhance our profile. An improvement in our circulation will assist with our statistical data to support the importance of libraries in West Elgin and provide a positive impact to our older adults by removing obstacles and providing them with quality service. The client base is established and provides us with over 130 new possible users to the Elgin County Library system. This service would be provided at no extra cost to the Elgin County Library system as all mileage that volunteers collected would be funded through the WECHC. 88 2 Procedure Shelly Vergeer — Coordinator of Community Support Services for seniors is responsible for screening volunteers for the Friendly Visiting Program. She will elect key individuals to assist with the Books to Go initiative. Ideally there will be three volunteers, one for Rodney, West Lorne and Dutton areas. A meeting with selected volunteers, Shelley Fleming, Janet Given and Shelly Vergeer will take place to ensure the volunteers understand the library services available to the clients and to explain our borrowing procedures, library resources, various print materials, electronic device support such as e- readers and on line catalogue. It may be beneficial to meet in a library setting so volunteers can view resources and provide them with samples of library materials to show clients. Volunteers will be provided copies of the Books to Go application to distribute and discuss with their clients and if client is interested will return the completed application to the appropriate branch for processing and discuss a convenient time for the volunteer to pick up the materials. I recommend that one staff member at each branch be responsible for the Books To Go initiative. Library designate will register the client utilizing the completed application information, provide client with a library card if they do not already have one and arrange a date and time for the volunteer to pick up the material requested. A designated weekly book pick up would be recommended but may have to be reviewed as the initiative develops. Each library will keep a copy of the completed application in a binder and a special designation will be issued to each library card /user that the client is participating in the West Elgin Books to Go program. Sandi Loponen will be able to assist us through settings in Work Flows. An analysis will be conducted in 3 months and a review of procedures completed and recommended changes discussed. 89 mlf The West Elgin conlioormy Itioattl) t,ttittire KiV Homebound and love to read? Apply hr a de selection of books, standard and large print, books on CD and tape, e-readers, movies and music delivered to your door through the Elgin County Library, in partnership with the West Elgin Community Health Centre. We will ensure your joy of lifelong reading continues. Just out the application on the back and give to your CHC Friendly Visitor Volunteer. For More Information Friendly Visitor Program West Elgin Community Health Centre Coordinator of Community Support Services for Seniors and Disabled Adults 519-768-1715 ext 2210 BOOKS TO GO Program contact the Library listed below West Lorne Library 160A Main Street West Lorne, Ontario NOL 2P0 I (519)768-1150 http:ilwmAt elgincounty.callibrary 90 BOOKS TO GO Application If you require assistance completing this form, please ask your Friendly Visitor Volunteer. They will be pleased to help you and will submit this on your behalf. Name: Date: Address: Phone: Library Card # TYPES OF MATERIALS (Please check preferences) Regular Print If available DVD /Movies Books on Tape Playaways Large Print Videos Music CDS Ebooks DO YOU HAVE AN E- READER AND REQUIRE ASSISTANCE DOWNLOADING BOOKS ? CIRCLE: YES NO AREAS OF INTEREST: Fiction (Please circle preferences) Adventure Historical Fiction Science Fiction Best Sellers Humour Short Stories Classics Mystery Sports Stories Crime Occult /Horror War Stories Espionage /Spy Romance Western Gentle Reads Romantic Suspense Other: AREAS OF INTEREST: Non - Fiction (Please drcle preferences) Animals History Politics Best Sellers Humour Religion /Inspiration Biography Music Sport Cooking Philosophy True Crime Current Events Plays Other: Health Poetry 91 July 21, 2014 Dear Janet: The West Elgin Community Health Centre (WECHC) supports and encourages your organization to undertake the necessary steps to offer Western Elgin County residents the many benefits of the West Elgin Books to Go Program. We recognize that isolation and health and safety is an issue for seniors and adults with disabilities within our catchment area. The WECHC is honored to be an active partner in this project, and can assist in the development of the program to suit the local seniors and adults with disabilities. The WECHC has a Friendly Visiting Program which is funded by the SW LHIN. The Friendly Visiting program is a community support service that provides a screened volunteer on a one to one basis to visit an isolated senior or adult with disabilities on a regular basis. The visits are generally made to the client's home, but the volunteer can also touch base by calling. All of the WECHC volunteers are screened including a vulnerable sector screen check and reference check. The WECHC carries $10 million dollar liability Insurance, which would cover volunteers delivering Books to Go on behalf of the Elgin County Libraries in partnership with the WECHC. I feel very strongly that this partnership with the Elgin County Libraries and the West Elgin Community Health Centre would have a positive impact on our seniors and adults with disabilities breaking down the barriers and improving access to our programs and services. Sincerely, .54.14Veitfeeit Coordinator of Community Support Services for seniors West Elgin Community Health Centre 153 Main Street West Lorne, Ontario NOL 2P0 92 REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: November 10, 2014 SUBJECT: Final Approval for a Plan of Condominium Part Lot 24, Concession 6 Block 29, Registered Plan 33M -658 Geographic Township of North Dorchester Municipality of Central Elgin File No.: 34CD -13001 Owner: Robin Ridge Estates Ltd. INTRODUCTION: This report is to advise County Council that final approval was given for a plan of vacant land condominium in the Municipality of Central Elgin on October 9, 2014. (see attached maps) DISCUSSION: This plan of condominium is comprised of 22 units and was granted draft approval by Elgin County Council on March 25, 2014. The application was previously submitted to the Ministry of Municipal Affairs and Housing in April 2013 and was later transferred to the County of Elgin in November 2013. The subject lands are located in the Village of Belmont on lands that are zoned for residential development and where full municipal services are available. The County has received a clearance letter from the Municipality of Central Elgin which indicates that all conditions of draft approval have been satisfied. In accordance with By -Law No. 13 -28 "A By -Law to Delegate Certain Authorities... " the Manager of Planning has been given the authority to approve final plans of subdivision once all of the conditions of draft plan approval have been met and after clearance letters have been received. CONCLUSION: This report is to advise that final approval of this vacant land plan of condominium was granted and the plans were signed by the Manager of Planning on October 9, 2014 and forwarded to the Middlesex Land Registry Office for registration. The Municipality of Central Elgin and the developer's agent have been notified. RECOMMENDATIONS: THAT this report be received and filed. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning 93 Chief Administrative Officer REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: September 30, 2014 REVISED November 13, 2014 SUBJECT: Approval for Official Plan Amendment No. 12 Plan 12, Part Market Square 24 Pitt Street Village of port Burwell Municipality of Bayham File No.: BA- OPA12 -14 Owner /Applicant: Municipality of Bayham INTRODUCTION: This report will provide County Council with information required in order to consider granting approval to the above noted Official Plan Amendment. The Municipality of Bayham submitted Official Plan Amendment No. 12 to the County of Elgin on August 21, 2014 for approval. In accordance with Section 17 of the Planning Act the "Approval Authority' is required to make a decision in which it may approve, modify or refuse to approve an official plan amendment. If the "Approval Authority' fails to make a decision within 180 days after the amendment is received any person or public body may appeal to the Ontario Municipal Board. (see attachments) DISCUSSION: The lands that are the subject of this application for Official Plan Amendment approval are located at 24 Pitt Street, Port Burwell, Municipality of Bayham. The purpose of the Official Plan Amendment is to re- designate lands comprising 0.1 acres from "Institutional" to "Residential" in order sell a former municipal fire hall and allow for its conversion for a private residential use. The Elgin County Official Plan designates Port Burwell as a Tier 1 settlement area where full municipal services are available. The County Official Plan policies direct growth to Tier 1 settlement areas and supports redevelopment within these areas. The Municipality of Bayham Official Plan designates the four properties adjoining "Market Square" as "Institutional ". "Market Square" was laid out on the original survey of Port Burwell at the intersection of Pitt and Erieus Streets. The property on the northwest corner is currently being used as a library and was formerly the Port Burwell Municipal Office. The lands on the northeast corner contain the Village Cenotaph and lands on the southeast corner are used as a small park containing a basketball court. The subject lands are located on the southwest corner and have been used as a fire hall and previous to that a public works vehicle storage area. All four properties are owned by the Municipality. 95 The Municipality of Bayham recently put the fire hall property up for sale as it was considered surplus to its needs following the erection of a new fire hall in Port Burwell. A potential buyer is interested in converting the existing structure into a private residence in which a home occupation is proposed. The proposed residential zoning of this property will allow for home occupations. The Municipality of Bayham held a public meeting to consider this Official Plan Amendment on July 17, 2014 at which time a number of written comments and a petition were received from the public. There appears to be a general concern that by conveying these lands to a private interest, the municipality is losing the historic value of this property as part of the market square. The Municipality of Bayham received a planning report from its consultant IBI Group on July 3, 2014 and a staff report dated July 17, 2014. Both reports supported the proposed official plan amendment. Derek Dudek, the consulting planner to the Municipality of Bayham stated in his planning report that "Based on our review of the Provincial Policy Statement 2014, the County of Elgin Official Plan and the Municipality of Bayham Official Plan and Zoning by -Law #Z456 -2003, vie would have no objection to the proposed Official Plan Amendment and Zoning By -law Amendment to accommodate the residential conversion on the subject lands." Based on the site - specific nature of this Official Plan Amendment , its location within a fully serviced settlement area and the fact that residential redevelopment of a former institutional use (fire hall) is compatible with surrounding land uses in the vicinity of the subject lands, it was determined that circulation of this amendment to agencies and /or ministries was not required. The Manager of Planning has reviewed all background materials submitted by the Municipality of Bayham. This review included a meeting with a concerned property owner who submitted written comments to the Municipal Council. In addition an assessment of the historical significance of Port Burwell's Market Square was requested from the Elgin County Archives. The assessment is attached for Council's information. NEW INFORMATION: At the Council session of October 21, 2014 County Council heard a presentation from Mrs. Susan Start representing a group of Port Burwell residents. This presentation included new information which alleged that the subject lands may be part of a municipal road allowance. As a result Council decided to defer the approval of Official Plan Amendment No. 12 given the questions raised concerning the title of the land. The Municipality of Bayham was requested to provide a title search of the lands which was carried out by Lerners LLP. A letter of response and the disposition submitted by Lerners was submitted on November 12, 2014 and is attached for Council's information. 96 CONCLUSION: The Council of the Municipality of Bayham supports this Amendment and adopted it by By -law 2014 -081 on August 7, 2014. The Municipality's Planning consultant presented a report that offered no objections to the proposed Amendment and this report was supported by Municipal staff. The Manager of Planning has reviewed File No.BA- OPA12 -14, along with the background material that was submitted by the Municipality of Bayham. In addition new information which was submitted respecting the title of the subject lands has also been reviewed. The title of the subject lands and the closure of a portion of the road allowance are matters that are under the authority of the Municipality of Bayham. The Municipality of Bayham has agreed to complete the necessary steps to stop up and close and convey part of the Market Square as a result of this new information once the Official Plan and Zoning By -law Amendments are in effect. Based on the above as well as the new information that was forwarded by the municipality, the Manager of Planning is satisfied that this Official Plan Amendment is consistent with the Provincial Policy Statement and conforms to both the County of Elgin and Municipality of Bayham Official Plans. RECOMMENDATIONS: THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.12 to the Municipality of Bayham Official Plan, File No. BA- OPA12-14 and that staff be directed to provide notice of this decision in accordance with the Planning Act. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer 97 AMENDMENT NUMBER, 12 TO THE OFFICIAL JI.''""'LAN OF THE M UN JCEPAU1FV OF BAY...AM SUBJECT: klunicipality of Bayhom Southwest corner of Pitt Street / Elicits Street Port Burwell Assessment Roll # 34-01-002-001-29900 The following text and ap schedule constitute Amendment Nu 111 her 12 to the Official Plan of the Municipality of Bayham OFFICIAT.. PLAN. OF '11 14UN1CUPA1JTV OF AVHAl4 111E attached text and nap schedule constituting A,mend mem No. 12 10 the Official Plan al the Mimicia1ity of liayhom was prepared upon the recommendation of the Council of the Municipality of Bayhani after evalu,iation al input pursuant In the provisions orthe NANNING ACE, TUN Amendmeni Was adapted hy the Council of the Corporation of the Municipality ofBayham by !3y-law No. 2014-081, in accordance with Section 17 of the PLANNING ACT, on the 7°''' day of August 2014. MAYOR 99 BY- .AW NO. 2014-081 THE Council of the Corporation of the 14k4unicipo1 ity of Baybraro, io accordance with the provisions of the PLANNING ACT, hereby combs as follows: TIIAT Amendincin No, 12 to tlie, Official Plan of the MunicOality of 13ayliam consisting of 11ie attached innp schedule is hereby adopted® 2) THAT the Clerk is hereby authorized and directed to wake 4ipplicatkin to the County of Elgin for approval of ate' afOrealeallOrICd AMerIClirterit NO. 1:2 to the ( ttlicial Kan of the Municipality. of Bayboin. Tin Al no pail of this By-law shah come into force and lake (..:ffeet until approved by Elgin County. ENACTED AND PASSED this 741' day of .August .2014, MAY 'n■ CLERK CERTIFIED thut the a 1)0 Vt;:, is n true copy of L3yIaw No. 2014-081 as en acted and passed by the Council of the Corporation of the Municipality of Bayharn. CLERK 100 1 OFFICIAL LAN OF THE MUNI.CIPALITY F BAVLIIA AMENDMENT N(J 12 L PURPOS The purpose of Me efficii .l. plan amendment is to change he .land use designation on approxiinately 40t) in../ (0..,1 acres) o land from the "Institutionar designation to the "R.esidential" des igna.tion in the ()licia" Plan of the Ninuicipalily of Rayburn; 'which would facilitate an change in zoning on the same lands from the „Instinationtil 11) Zone to the Village Residential (R1.) Zonc LOCATION iIi tire it iiffected by this amendment. comprises 400 iii O. I acres) of land I oc t ed Regisrereci F k ii 2, Part Market Square Rcg, at the southwest corner of:Pitt Street and 11'.r.ieus Street, and known municipally as 24 PM Street in 'fit e V 1Iae r)f. Port tirw ell. BASIS OF THE AMENDNI 'NT The subject lands are characterized as an underutilized institutional use, formerly used as a fire hall, One to the ;bein irplus to the needs of the l'A.unicipality of Bay:hunt, . they are eonsidering selling the Lands for private residential uses rile proposed redesignation of the subject lands would raw: the intern of Section 4.2.1.1 and 4.2,2,1 of the Official Plan to encourage new residential uses in areas with 111111 nmnieipal services, and by filling the vacant areas of Villages respectively., In addition., infi fling, intensification and redevelopment tire, supported by provincial and county policy. Section 1.1 3 1 of the Provincial Policy Statement 2014 states that settlement areas shall be the lbetts of growth and development, and that regeneration within tl'i,ese areas shall be prontoted, Section C..1.3.2 of the ("Aunty of Elgin Official Plan states that that the County supports rcsdcr1iia1 intensification and redevelopMent within settlement. areas 'where the provision of services arc available. Given that the lands are located within a tlesignated "Village" with full municipal services, the appliCAticm meets Ole intent of the ped icies oftheMunic ip a I ty i'Bayham Official Plan, higit y Official Plan„ and Provincial 13olicy Statement 2014, insomuch that it protnotes redeveloprnent, IIIILnsliLJtinn and the use al existing municipal services. 4. DETAILS OF 1111E AMENDMENT a) Schedule "11)"'KunieipalityLoti paylliain.LLandijse of the Official .Plan fihc Mu n icipa ty of Bayb am is laereby a.naended by changing from lnsi itutional" to "Residential" those hands outlined and marked as, changed to Residchtial." on the attached Schedule "A", which .8hall constiOne part of this amendment. b) lfhe lands subject to this Amendment .and designated "Residential" titay be 'used, developed and, .zoned in accordance with tbe designat ion policies of Section 45,2 of the Of Plan, as .amended., 101 ....n1,1,1111hil 'rarfnzt,, .vir"" ft ' "7IP 411011,10,," ,,,rorrwrrr rrrrrrrrrrmr. IRV 102 010 4,rjg 0. p ,130 ring am, Jr, r Market Square, Port Burwell —Assessment Of Historical Significance Prepared by Krista Taylor., Elgin County Archives September 2, 2014, Purpose of this research; To determine the historical use of the properties @aid out on a ca„ 1840 plan of Port Burwell designated as Market Square Resources Revieweti Township of Bayha In Assessment rolls 1850s, 1860s, Township of Bayham Council minutes, 18505,1860s, a By-laws for the Township of Bayham * Tremaine,18;64 map Historic Atlas of Elgin County, 1877 Tillsonburg Observer Aylmer Express. Aylmer Sun • Smith's Canadian Gazeteer, 1846 001 & Norfolk Direct:Drib VMS& 1866 • A selectiOn of local history books After reviewing a number of resources available at the Elgin County Archives, have come to the conclusion that there k no easily accessible evidence to suggest that the 'Market Square" properties which appear on the original survey hy Col, Manion Burwell were ever used as a market place. It should be clarified that Col. Burwell began the survey of the Township of Bayham in 1810 and concluded it sometime around J818. it was not unti11830 that development began on the three lots he designated for the village at the mouth of Big Otter Creek, Mere is no doubt that a Market Square was indeed intended at the corner of Pitt and Erieus Streets, It is clearly marked on all maps based on the Burwell survey. However, none of the consulted history books mentioned the Market Square or the use of a local, common market place. A greater search into property records, bylaws and council trinutes may provide additional details or mention of the Market Square. Although evidence has been given that a sign indicating "Market Square" should be posted high on the southwest corner in perpetuity" of a property in Port Burwell, it must be remembered that historically it was not uncommon for owners to make decisions for future owners of properties. There still remains no evidence in a variety of primary and secondary sources that the four corners at Erieus and Pitt were ever used for Col. Burwell's intended purpose. My unsolicited advice, as a historian and researcher: Sale of land or rezoning does not erase the historical significance of a piece of property. Unlike a building, the property location cannot be moved or destroyed, it remains where it is 103 Mar Underhill From: Sent; To: Cc: Subject: marionrogers [rnarionrogers@prodigy,net. MoOday, Jury 14,, 2014 10;15 AM Mar Underhill susanvetart@hotrnalt.corre Nei Shipway; Lynda Millard proposal to present both as part of delegation headed by delegation Aug, 21 Pak, Hi 1 JUI 4414010' Si'" r4Z7.4047 76, Please publish this as part of the documentation for Council meetings (both for Councillors to read and 'to be included in the records of meetings) for Jutly 17 under the S. Start delegation and the Aug. 21 delegation under M, Rogers. As rriony residents of Port Burwell agree that it is crucial to the town's charactertranding and future development in tourism to maintain the four-squared intersection on Erieus Street as Municipal property, and as it is vital to have properties both Municipal and private be gainfully occupied, projects are needed to keep Municipal ownership viabie. The current property in question, zoned institutional, is the former Fire Hall, I propose a new usage for this municipally owned property that meets the institutional zoning, usage, as a mnseum, and would provide dollars to the Municipal coffers in order to sustain ownership of the property, while adding to the actions for tourism VIP the Municipal long-range plans. Proposal: that the former Fire Halt of the Municipality of Bayharn be retained as municipal property to become either the Bayham or The Ontario Provincial Museum of Protective Services. The purpose of the rnueeurn, would be to educate, entertain, preserve and archive protective artifacts for the Province of Ontario tt would serve both the protective services of firefighting and policing The Police Museum at the Aylmer Police College is under used, The Aylmer Police College is usually only visited by those on business there, its staff, students, visiting officers and business contacts The Museum's contents would get significantly much more exposure in Port Burwell, It could feature the contents of the Police Museum plus a section on fire fighters and their equipment (including of course the Bayham antique truck) as well as information on notorious fires and criminals, including, the Bayham Lambs (early 20th century gangsters), It could include live mini-enactments of crimes, court cases, dramatic rescues, etc. This proposal is being put forth, to the director of the Aylmer Police College, after encouragement by the Protocol Officer.. If operated as the Boyhern Museum of Protective Services, the Museum Committee of the Municipality would apply for funding grants (such as the Ontario Arts Council), sponsors, and receive admission receipts. If operated as the Orilarlo Provincial Museum of Protective Serviees, the Municipality could lease the building to Cho province to operate the rriuseurn and receive rent, The closest other museums of this nature are over 300km away: a police museum in Orillia and a firefighters rriuseum in Port Hope, over hours drive in either direction. There is no combined Protective Services Museum in Ontario, according to the Ontario Museum Association, This project is a unique opportunity for Bayham. Sincerely!, Marion Rogers 519-8744286 519-719-9098 104 To Bayham Township Council From:: Susan Start Date: July 16, 2014 Re Official Plan Amendment and Re- Residential (R1) I 1 R r) 11 ) jOt fie 5 Zoning of the Former Firehall Preperly„r&t from nstitutona I to H A Y //; , Please note: 1' will not be verbally presenting all of this lengthy (5-page) document at the Public Meeting on lufy 17k,, The details below are my written submission to Council., will be speoking briefty, and will focus 0 a the importance of keeping ail four corners of Port 13 urweirs historic Morket Square zoned institutional and in pvhllc ownership, My name is Susan Start, My husband and I spend much of the year in the house immediately north of the east sic of the market square -1hich belonged to Port Burwell's first lighthouse keeper — and which we are working to restore. Our home is a century family farm in Norwich Township. We came to Port Burwell nine years ago, attracted to a large degree by its remarkable history. We attend Trinity Church, where! wrote a history of the church for its 175th anniversary in 2011, My academic and professional background is in history and es a public library administrator for 35 years in Woodstock, Ontario. First, I want to sincerely thank Council for providing this venue for citizen participation in its land use planning process, and staff for the excellent municipal zoning information on the township's website which has been so helpful to me in preparing this presentation. The property al the corner of Pitt and Erieus Streets in Port Burwell, on which the former fireball stands, is one corner of the market square at the heart of Colonel Mahlon Burwell's self-named village, and has been so since he set it aside for civic purposes almost 135 years ago. Generally, what I am asking Council to do is to deny the application to re-designate and re-zone the fireball property from 'institutional' to 'Residential' (R1), and thereby not to proceed with the sale of this property. I, and many residents and property owners in the village and beyond, want to See continued municipal ovinershio of this central piece of the community's heritage, as in the best long-term interests of its citizens; and I want to tell you why that is am doing that because the zoning process, of which this meeting is an important component, is so valuable to Council in this case: it gives Council the opportunity for a sober second thought on this matter, since it did not have the benefit of public input before it entered into an agreement to sell the firehall and then declared the property surplus, The way for Council to prevent this sale is to deny the zoning change, which, although the municipality is the applicant, Council has every authority to do. This property should remain zoned Institutional because it should remain in public ownership. 1 have for council a petition which states that,, signed by many residents. Let me siay clearly that I am not opposed at all to the township disposing of surplus property, though I do prefer it to be done, as Council has consistently in previous instances in our years in the village, in an open and transparent way, Nor am I opposed to the potential buyer of the firehall property bringing his business to the village — just not to this site on the historic Market Square. There are numerous vacant properties in the central business district that would be ideal for these purposes; and properties in nearby blocks, already zoned Commercial, including surpluslmunicipal properties, have been for sale in the past year at reasonable cost. P.Cor am 1 attached in any heritage way to the building itself. It is the property —the four corners of the municipal square —that US irrIpOrtarlt 1 will address heritage principally, and also three matters of concern about its proposed use and about the rezoning process. 105 Heritage. • First, from three important policy statements which inform Township's planning matters: • The ,purpose Section of Bayham's Official Plan includes the responsibility "to protect and preserve properties of historical, cultural and architectural significance."rkram 102.k) It contains an entire section on Cultural Heritage Resources, which states i uln accordance with the policies of the Ministry of Culture and Section 2,6 of the Provincial Policy Statement, the Plan shall endeavour to...preserve the..,cultUral heritage landscapes of the Municipality." ,:setriuri 2.6) The 20t4 Provinciai Policy Statement — the Province's policy directive to municipalities on "matters of provincial interest related to land use planning", to which municipal planning documents must conform — states dearly that "Significant cultural heritage landscapes shall be conserved," (sectivi 2.„6,n And the Goads Section of Bay ham's Culture Plan (2005), states that it is "to ensure that the historical, heritage and natural resources of Bayham.- are preserved, not only for the current generation of residents and visitors, but for future generations to come." I will bring to the public meeting copies of the map of the village that Colonel Mahlon Burwell prepared in 1840 in anticipation of the building of the lighthouse. The market square is clearly marked on i, as it has been on subsequent maps of Port Burwell, in the case of our house, the original' deed contains a codicil requiring the owner to post high on its southwest corner, 'in perpetuity'', signs indicating Erieus Street and Market Square. You don't do that for a property that you don't wish to remain intact, • The Provincial Plaque commenaorating Colonel Burwell sits on the northwest corner of the square: not in BUISNell'S Corners, where he is buried; not in Port Talbot, where he lived, most of his life, and where he was captured during the War of 1812; not at Trinity Church, which he built, or at the harbour at the mouth of the Otter, where he began his survey of Bayham in 1809; not in London or at Queen's Park where he was a key member of the legislative assembly of Upper Canada for two decades; not anywhere in all of the vast tracts and townships he surveyed from Lake Erie to Georgian fay to the Detroit River. This square is the heart of Colonel Burwell's huge legacy, still felt, in this province. • It is also unique: there are other market squares intact in other Cntario cities, but few as long- standing, and none which carne into being in a village entirely of one man's creation. This is special: we should he making a hig deal about this square. We should be celebrating Colonel Burwell's survey of this township and founding of this village every year, on this square. These four corners have served a variety of purposes in 185 years: market, municipal offices„ public works, firehail, library, etc. I imagine that, at some points in that time, one corner or another might have sat vacant for a few years until the net civic purpose identified itself. To have had no intention of selling or rezoning it, and then to declare a public trust of this magnitude surplus and sell it without any prior articulated intention, public notice or consultative process, and during staff vacancies in the positions of both CAO and Treasurer, is, at the very least, premature. Your citizens deserved better process; and we know that you know that now, and we appreciate that. This meeting is all about helping you to fix this. 54r-r" S—filvt 7 2 Other issues with this property's use are, at present, unresolved. As a taxpayer and resident, I am particularly concerned about three., 1, 1 understand from senior 'Township staff that no Record of Site Condition for this property has been or is in the process of being, filed with the Ministry of The Environment, and that they 'd° not feel it is necessary to be part of that process; but it is, in fact, required by the Province's Policy Statement, if the zoning changes. The building on this property was erected as a Public Works shed several decades ago, and has subsequently been used as a firehall until less than two years ago. Only in the past week have I learned, from a long time resident, that its original function was for Public Works; and it is important that 1 bring this possibly new information to Council's attention, it is inappropriate, and contrary to the planning process because it is not consistent with the Provincial Policy Statement, for Corinth to change the zoning of a property with this history of use to Residential without an Environmental 106 3 Record of Site Condition, The township should conduct the Environmenfal Assessment, or require it of the purchaser, before changing the zoning, in order to protect itself (and its ratepayers) from future litigation. There are many cases of municipalities being assessed expensive cleanup costs years later as a result of litigation by second and third owners. A prudent cOlUndll Will make sure this is done at the planning stage, and with an ,abundance of caution in looking out for their ratepayers best interests; and this is COM111011 practice in this province. Even if you have made the buyer aware of the property's potential condition, and their liability far that, you will not likely be crear of responsibility regarding this polity, have learned, as I am quite certain, Council will be well as,vare, that an environmental' audit has four phases; many end with the first part, a paper form of reconnaissance, unless the question about the property's fanner use has a red flag answer — which 'firehalll or "Public Works shed' would he. The other three phases — where the expense lies — involve testing for contaminants, cleanup, and filing the Record of Site Condition which states what was found, that it was cieaned up, and that the property is now safe to occupy. It may not, but there is every possibility that this site could contain evidence of fuel 5pFI5, asbestos, mercury, PCBs from transformers, and other chemicals. Now, to be clear, 1 ,OIn aware that, at the Land Use Planning and Provincial Policy Statement levels, this is policy, not law. The legal enforceability comes into play with the legislation about building codes and permits, where no permit can be issued to convert a building from commercial or industrial use to residential use without a Record of Site Condition, It is possible that a building inspector might evade this requirement because the firehall property is zoned Institutional, But widespread planning practice in Ontario shows that that would he most unwise as most would consider a firehall or Public Works storage building to be, in essence, an industrial use am asking Council to carefully consider exercising best, practice in this case, to protect its ratepayers from any possibility cf costly future litigation„ which would very quickly eat up the $75,000 realized from this sale. Senior Township staff has informed me that the zoning process requires notification of a number of agencies of a change in [and use, including the Long Point Regional Conservation Authority and the Ministry of The Environment, giving them, opportunity for input into the process, Policy staff at the Ministry of The Environment informed me verbally earlier this week that "a Record of Site Condition must be filed with the Ministry before a building or occupancy permit is issued when there is any change in iand use from a less sensitive to a more sensitive designation," that "a change from Public Worksirirehall to Residential is clearly in that direction,' and that "the Municipality is responsible for looking into this." I have also learned frorn Elgin County Planning staff this week that there is a form that the Township must submit to the County with its application for final approval of an official plan amendment, that the former uses of the property in question must, be noted on it, and that the County considers that information carefully before giving final approval. The County has advised me that the firehall having first been a Public Works building is important new information, whichlshould give to my Township Council. You know I am asking you not to proceed with rezoning the firehall property, to keep it zoned Institutional, and owned by the municipality, in which case none of this environmental requirement applies. But, if you do, every care needs to be taken to act in accordance with the law of the land. 2. As a neighbouring property owner, I am also concerned about the particular requirements of the Residential (R1) designation, and how that works with the intended use of this property that the purchaser has indicated to the Township. First, according to the Zoning Bylaw, a Thome occupation" MUST be "clearly secondary to a residential use and must comply with the standards and regulations as prescribed in the zoning bylaw." (Section 51 It may not occupy "more than 25 per cent of the total floor area of the dwelling unit,..or forty (40.0) square metres," csecticri 5 d) As well, "no outside storage of materials, containers or finished products is permitted." (sccrior,A.S ij The fireball so clearly is not a house that there are reasonable 107 %'v Sopt 4 concerns about how likely it is to be renovated as a residence with a home ccupa ibn in 'iuch a way as to comply with this requirement — certainly not without great expense. Secondly, have., asked members of Council and staff about how these regulations are enforced and what penalties are assessed for noncompliance; and V sincerely appreciate their challenges, but am not reassured, to learn that court action is the venue for rack of remedial response by an owner to Township cominunication to thern about noncompliance, and that there are one or two significant cmgoing infractions of this nature in the village for which legal action has not been initiated due to cost. IV completely understand that; but hence my concern to avoid that possibility on the Market Square. Thirdly, there are clearly defined permitted and prohibited forms of home occupation: painter and carpenter are two of the permitted uses., but retail use is strictly prohibited, except of the finished articles associated with the trade itself. f.Seoiorli,.% d d 12,i Township staff has informed me that the purchaser has indicated his intention to engage in furniture repair and refinishing, and has not stated to the Township any intention to engage in retail trade; however, there is considerable understanding in the coimnunity that sales of antiques will be part of this business. This may well be a misunderstanding., but I would greatly appreciate Councili obtaining, further clarification of this detail with the prospective purchaser. Fourthly: There is also an understanding in the community that this re-zoning to Residential is a first step, and that an application for Crimmerciai use is to follow. Again, this may well be unfounded; but I would appreciate confirmation by Council and the purchaser that this is not the case. The village, has two full blocks of Commercial property, rnuch of it un- and under-utilized; there is absolutely no need for more anytime in the near future. The Commercial designation also has strict restrictions on residential units within thein. No commercial building wherein gasoline, petroleum products, paint or any other highly flammable, toxic, or explosive products are handled in quantity shall have accessory dwelling units," scc 1 So the Commercial designation may not solve the challenges of the home occupation restrictions of the Residential designation in this case. 3. Lastly, am concerned about some aspects of this municipal process. 0 do believe that Council did act in accordance with the procedures required by its bylaws regarding disposal of surplus property, and with the legislation on which that was based, when, in a single motion following an iri camera meeting, it sold the former firehall property (conditional on this zoning change) and declared the property surplus, in tot order. 1 have been assured by senior staff that theoretically the declaration of surplus hould have been made first, but that there is nothing amiss in this motion, enacted in a public council meeting, While it is not a requirement of the 'township's Official Plan, it is extremely unfortunate that Council did not seek public input before declaring a corner of the rrurnicipal square surplus and initiating this rezoning process— many would say it was disrespectful of the community, In terms of openness; and transparency, we expect better practices from our Council than the minimum requirements of the process. Township staff has informed me that Official Plan Amendment and Zoning Bylaw Amendment notices are circulated to surrounding property owners and posted in a local newspaper, at the municipali office and on the municipal website. Their procedure does not include placing a notice on the property itself 1 received written notice about this public meeting as a neighbouring property owner. I, and others, have been unable to locate a notice of the public meeting in the Aylmer Express; the Express also informs me that it bas no record of a notice of the public meeting. The notice of the Proposed Sale went to the Aylmer Express on April 30th; but no notice of the public meeting appears to have done so, The notice on the Township's website is not on the front page, but is three menus further in on the Planning page; and some residents have been unable to locate it. Most importantly, a notice en the property itself, while it is not a requirement of the Township's Official Plan isecuoil8,s,3.n, is allied with the clause concerning notice to neighbours in the regulations under Planning Act„ with which the Official Plan must conform. According to the regulation, if the newspaper is the municipality's official rm of notification, it must appear there at least 20 days before the meeting, and notice on the 108 property is not required; if a mailing to neighbouring property owners is o notification, notice on the property is required, (o,Regn,s4siois,s,s t/il and in I have asked Township staff which is its official form of notification., and have been unable to obtain an answer., Policy advisors at the Ministry of Municipal Affairs are looking into the apparent discrepancy between the Township's Official Plan and the regulation. Regardless of the answer, Municipal Affairs informs !roe that notifying the Ministry of proposed Official Plan Amendments and posting on the property is done as a matter of course by most municipalities,. This information tells me that posting on the firehall property would have been an appropriate better-than-minimum practice for Bayharn Township to undertake in the interests of openness, transparency and access to municipal information for its residents. +4, 4,GYA91."''A 0916 t 5 In conclusion, I am imploring Council to deny this application for Official Piaci Amendment and Zoning ylaw Amendment — because oloject to any private ownership or use of the firehall property. I have described some important land use planning and citizen relations issues; but my principal interest is in the value to our community of keeping the historic Market Square intact as public property. Knowing today what the fire hall property's net public use ill be is not a requisite for denying this zoning application; that is a separate, future, community discussion, and I am certain we will get some great, innovative and inexpensive ideas. The are I have heard most often from others in recent days, and which I share, is to use the $:15,000 remaining from the funds budgeted for the recent demolition of the Vienna Town Hall to remove the firehall, and to pave . it for needed public parking. There has been other interest expressed in uses of the building as is the IVIarine Museum, two doors down, for instance, has no storage space and is therefore unable to change exhibits or to acquire any more large artifacts without an expensive addition. The point is that there is no need to rush. The bottom line, is that this is one of the last pieces of municipal property in this village that should ever be sold, or whose land use should be changed. Its history makes it just too valuable to the long-term benefit of the community. This square was here almost two generations before Confederation, before Queen Victoria, before the Rebellion of 1837. Canada will celebrate its 150th birthday during the net term of Council; only 13 years later, Pert Burwell and its Market Square will be 200 years old. I hope to be at that party — and 1 Want to he able to pay tribute to the Council of 2014 that made sure that happened. II have one final point of the LltrilOSt importance. Please — do not be afraid. To deny this application for Official Plan amendment and re-zoning would be good leadership— to reflect on a matter and make things right for your community and we would respect you for that integrity. At the very least, defer the decision until you can consult further with your senior staff, with colleagues in other jurisdictions and with your legal counsel, and investigate the unresolved issues about the property and this process. You must be able to enter into and act objectively at every step in the governing process. So it s not possible for you to have guaranteed to any individual the passage of a bylaw rezoning a particular property — and your clerk and planner are bOUIrld to caution you against that to insure that council arts lawfully at all times. You have every authority to deny this particular zoning change, if that is your decision based on new information, even though the township is the applicant for the change and an agreement of purchase and sale is conditional upon it. Nor CJ!) you anticipate or guarantee the decision of any subsequent a uthoritative body in this case county cotincil's approval of the required official plan amendment. Again, do not be afraid. YOU are not stuck. This zoning process has been designed to insure that a council has the benefit of sober second thought on matters before it. I would not want my written submission to be construed in any way as rny purporting to have any expert knowledge of the planning matters I have raised.; but I have learned enough about the procedures and requirements to be seriously concerned! that Council follow up on them with diligence and caution in their taxpayers interests. That is what we are all here tonight to help you to do. We count on you and we want to support you, 109 From: Sylvia Flanagan [sylviallanagan18(Wyahoo,call Sent Wednesday, July 16, 2014 9:34 PM To; Marg Underhill 21114 W U klifilfilti rif Or I understand that there will be a council meeting to-morrow re: re-zoning of the fireball property, As the municipality owns this piece of land; I would like to see the land used for tourist/visitor parking, There is a serious lack of parking in the village, especially, were the restaurants and stores are located. As an owner of a home on Erieus Street, we have had many instances where people actually park their cars and block our driveway, with no way to get out, in case of an emergency. The cars completely Neck the streets around the square and even if we tried to drive over the grass etc, there is no way out I am a senior and have my young granddaughter staying in the summer, so I heed to be able to drive out of my driveway, in case of an emergency. We have sometimes resorted to parking our own car across our driveway, so that, we can go about our daily lives, grocery shopping etc. With the submarine and expectation of more .growth in the village, we must look ahead 5 or 10 years, and make decisions based on the best for the village. Sincerely Sylvia Flanagan 17 lErieus Street 110 • /Seep' rt" e,:vi 46. eh 021. Pit, ,r „ r 041 _111A.1' wei 1 7 6.17-70e.e.e U. Z-7,er Kr bJ ..,....._,_„,„„„_„,„„„„„„„„„„„„„„„„„.„ 1 1 1 1 Elgin Progressive by Nature County of Elgin Approval Form A — for submission of a Site-Specific Official Plan Amendment INSTRUCTIONS This form is to be used by municipalities when :submitting a site-specific official plan amendment for approval, Where a plan amendment constitutes a general official plan amendment (Le. a comprehensive review or major update), please use the County's 'Approval Form B. In the course &the preparation of the official plan amendment the local municipai Council shall ensure that the approval authority is consulted on its preparation and given the opportunity to review all supporting information in accordance with section 17 (15) of the Planning Act. In accordance with Section 17(31) of the Plannin Act the prescribed information set out in Ontario Regulation 543/06 shall he submitted to the County of Elgin, 2s the approval authority, within 15 days of the municipal Council's adoption, Completing this form and attaching the accompanying information will help in satisfying the requirements of the Enn.n Act, end Ontario Regulation 543/06. If additional space is needed to answer any of the questions„ attach separate pages. Please note that the approval authority under Section 17(32) of the Planning Act may require additional information, If a private individual initiates a site specific Official Plan Amendment a processing fee of $1000,00 is required (payable to the "Treasurer — County of Elgin), There is no fee required for a municipally initiated Official Plan Amendment, Section One — General Information Municipality Amendment No, Date of Adoption Did the municipality initiate the official plan amendment? If this is a privately initiated official' plan amendment: the date the application was received by the Municipality the date the application was deemed complete i..91 Yes ri No Approval Form A - Site Specific Official Plan Amendment - 2014 Page 1 112 Sec ion Fou r — Policy :Contex Section Two — Contact Irtforritatio rvr), Municipal Contact (-°°°' °°°' °' °„'°°°' Applicant /Agent: (if pplkbIc jjj» Addres.s 1 PostfflCOdeJLLV 0 Fax Owner of Subject Lands: (if applicable) Address Telephone E-mail h r, ' ) Postal Code Telephone Fax E-mail Specify to whom communications should be sent. SeCtion Three — Locatl'on „ww .Agent Ownier Municipal Address ti°;°°---1 Assessment Roll Number Co 1 a(71 ei DC) Former Municipality Deseription of the land (such as lot & concession) ( k,4 1.4,12„1:' Dimensions of the Lind: Frontage i„„, Depth ti.,„0 Area What is the purpose of this amendment? 1 A,„:16211,,"C 11 • A., • ( t• twe Ww) / • „. . AAN ,;• kkA„.. Nckki-A- NAANANA A:Nock.. 11 1 1 44 41 1.41141":(1,)4,:""A1 ' '4 3"4:PC 4"." '')Ct ()e) 4"") 1: 44' . (". 144 1 1 0)41 'NeA AOC 7"P"‘c,""") y'")9 "0 ey've„,, (in nc:' 11 rlfNeiNuNk t"'"'„ dr(„)? C / tflinat is the current designation(s) of the subject and and the and uses that the designation permits? wrw•-••••L (1W: (')W4 ( wrWi,WWiWet(w(!WWWW).0.Ww:(1,„ 148,', 1,4,1 ? ',.1); 1 A. A 11 1 ekr INN 4' 44441' i")/N1 / (ct,•••S (TN' () 95? / '4""".47, '"! 44 4 r ,e„A, 0, rktttlej::‘./1(1:7(7,WWW we((tlett (et, Iet/ .WCW c:2/NikkAtric .1„4it ■19 r What is the proposed designaton(s) of the subject land and the land uses that he designation permits? .1.4444,601 "//e.? '1" /-.1; ',"'SC' c"".1:(444)WW e,,<Se --?.,?„;,.P -94401,9„:55>"d1/e44 , / /kri"),Te". '74,74,737 e.„,/ Approval Norm A —Site Specific Official Plan Amendment - 2014 15717-" '77„77,57777ciiti, 113 74 "e —Tit'''+urirr Page 2 Section FiVe — Services If the amendment change, replaces, deletes or adds a polity or designation, specify the nature of the change and the policy or designation.: /1121,irtzg?r'.?:1 /11;?., Coatv „rye' „,9/es 0 74,49,77 //a /' 16, Is the amendment consistent with the Provincial Policy Statement? Does the amendment conform to the County Official Plan? Does the amendment alter the boundary of a settlement area? Does the amendment retrieve land from an area of employment? mark all that apply) il/Munlcipal sanitary sewage system Prlvate individual or communal septic system(s) with greater than 4500 litres effluent produced per day with Iless than 4500 litres of effluent produced per day Municipal piped water Private communal well system ) individual private well(s) !4''r Municipal Storm Sewers Other, explain Provincial Highway Servicing reports attached: County Road Ili/Municipal Road Approval Form A Site Specific Official Plan Amendment - 2014 114 r9 Yes D No 3/Yes No 72 Yes Iiir/No Yes ti No Page 3 Section Seven — Natural Heritao e and Natural Hazard ectinri six e 1n0entifination of Nearb Land uses 8, Resources identify all that may apply) Issue Yes No If Yes,, specify distirTce inMetres Livestock facility within 1,000 metres St. Thomas Municipal Airport within 1„000 metres Major pipeline transmission corridor within 1„000 metres Active or abandoned Land Fill Site within 500 metres Sewage Treatment Plant or Lagoon within 500 metres EJ Railway line within 300 metres Former or current human-made hazards such as mine hazards, oil, gas and salt hazards, mineral mining operations, mineral aggregate operations or petroleum resources operations within 300 metres Electric transformer station or high voltage electric 1,3e transmission line within 200 metres Elgin Area Primary Water Supply System, West Elgin Primmy Water Supply System or other major water supply systems within 120 metres Significant built heritage resources, significant cultural Specify: heritage landscapes, areas of archaeological resources, or Distance: areas of archaeotogisalsotential within 120 metres Area of Sensitive Groundwater Recharge or a Wellhead Protection Area within 120 metres Other, explain: [v, Specify: Distance: Issue Wetlands within 120 metres Significant habitat of endangered or threatened species within 100 metres Area regulated by Conservation Authority Significant Woodlands and ANSI's within 50 metres Significant Wildlife Habitat within 50 metres Significant Valieylands within 50 metres Fish Habitat within 30 metres Other, explain: Yes identify all that may apply) el/ 10,01 00.009"°°- I If Yes, specify distance in metres If YES to ary of the above Natural Heritage and Hazard questions, an Environmental lImpact Study may be required. Has an Environmental impact Study been completed? 11 Yes No Approval Form A - Site Specific Official Plan Amendment - 2014 Page 4 115 SectionlE1.1ht PreviottS and Existini 'Use' What is the current use of the subject land? e ■;',q • (IL„,C,,i,1",. 4 11 XV.',Xx, What previous uses have there been o the subject land? ................n ' What is the current surrounding land uss i1 Is there reason lc believe that the subject land may be contaminated by 'former uses on the site or adjacent sites? '11-",, 0 . If YES, an Environmental Site Assessment may be necessary. Has an Environmental Site Assessment under the Environmental Protection Act been completed or has a Record of Site Condition (RSC). been fi led? Yes 1 No What information did you use to determine the answers to the Previous and Existing Uses quAstons ? Section Nine Status Of Other A dFcatonB under the Fianna./ or Ac Are the subject lands or lands within 120 metres the subject of any other applications under the Planning Act, lcires (complete below) No Unknown If yes, indicate the type of application: .7 L , ectioril Ten — $u ortin hiforniation List the supporting information aterial that the municipal councI considered in adopting this amendment: Document Title st.,ItA0t7— Section Eleven — Alfi'.dovit or Sworn()colaratiori in 'the , c- • ..... (c;otinty) Li Author or Source r 1'„,),;,,,',..1„ LL Y muncToagy) ake oathind-,Say or solemnly declare) that the information contained in this form and the accompanying material is true. Sworn (or declared) before me at theA4 m6/ in the this ) (municciptatity) ,r day of -4/ , 20 / - . Con41issionar of Oaths Nillt„„1„,„ArlD, a '01,4 1,n,„,Iuniclity of Daynam.. County) ,V Approval Farm A —Site, SpecifiC Official Plan Amendment - 2U14 Page 6 117 YOUR ,SUBMISSION CHECKLIST: This form, completed and signed 2 certified copies of the official plan amendment 2 certified copies of the by-law adopting the official p n amendment ‘01 "tr, copies of the official plan amendment 11,* copies of all supporting, information and material that accompany the application 12,„ copies of any planning or other report(s) considered by Council 570 1^',7-,10)Ck':,/I:1,u_Kfill: .„ etorl2)i00,...'(0.0.1 „...4.0). „ill Li crt-0,-0-7010r- v '700) Iv Contact the Pannng Departmentlo conflrm the num or of required copies An affidavit or sworn declaration certifying that the requirements for giving cf notice of and hokd1y p,;.,,L;11c, 'fleeting anu for giving notice of adoption travd ,';;on'ipited with A copy of the minutes of the public meeting 571 An original or copy of all written submissions and comments and the dates they were received "710j An affidavit or sworn declaration of all persons and public bodies 117 e /0,0;0'?"' UZ,00/ that made oral submissions at a public meeting (If none, please indicate this) 400. $t0000paloessng fee made Oityatite „by cheque to the 'Treaswer — County of Elgin° /1011 (only for a priiieifety-initiatedplficiaQ plan iniendrnent),_ Forward to County of Elgin Planning Department 450 Sunset Drive St, Thomas ON N5R 5V1I Approval Form A —Site Specific Official Nan Amendment -2014 For Help You May Contact Planning Department phone (519) 531-1460 fax (519) 633-7661 sevans@elgin-county,on,ca Pap 7 118 November 10, 2014 County of Elgin 450 Sunset Dr. St. Thomas ON N5R 5V1 lulu IZ et a I i ty o f ayham. P.O. Box 160, 9344 Plank Road, Straffordville, Ontario NOJ 1Y0 Tel: (519) 866 -5521 • Fax: (519) 866 -3884 email: bayham@bayham.on.ca Attention: Steve Evans, Manager of Planning Dear Mr. Evans Re: Official Plan Amendment No. 12 24 Pitt Street, Port Burwell, Plan 12 Part Market Square At the County Council meeting held October 21, 2014, County Council considered Bayham Official Plan Amendment No. 12 and deferred their decision given questions raised concerning the Title and status of the land. Please find attached the legal opinion obtained for 24 Pitt Street providing confirmation of municipal ownership of the subject lands. The information is provided for clarification purposes, however, it is not relevant to or valid planning principle to refuse the Amendment based on this. Once the Official Plan and Zoning By -law Amendments are approved, the Municipality will then invest the funds to complete the necessary steps to stop up, close and convey a part of the Market Square road allowance. Trusting this meets with Council Council's concerns please include this correspondence in the Council Agenda for November 25, 2014. Yours trul rg - et Underhill Planning Coordinator /Deputy Clerk Attachment - Lemers D09.24PIT Di4.24PITT 119 November 7, 2014 DELIVERED VIA E -MAIL ONLY Municipality of Bayham 9344 Plank Road, Box 160 Straffordville, ON NOJ 1Y0 ATT: Paul Shipway Dear Mr. Shipway: Re: Disposition of 24 Pitt Street, Bayham, Ontario Lerners LLP 88 Dufferin Avenue P.O. Box 2335 London, Ontario N6A 4G4 Telephone: 519.672.4510 Facsimile: 519.675.99 49 www.lerners.ca Matthew J. Wilson Direct Line: 519.640.6357 Direct Fax: 519.932.3357 mwilson @lerners.ca We have been asked to review and provide our opinion on the real property municipally known as 24 Pitt Street, Bayham, Ontario, and in particular whether this property is a separate parcel of land or part of a highway. In providing our opinion we referred to documents provided by the Municipality, as well as relevant title documents and plans. This letter is divided into headings for ease of reference. 1. Background The area known as "Market Square ", located on the corner of Pitt Street and Erieus Street in Bayham, was laid out on the original survey of Port Burwell. The Municipality of Bayham has considered selling the fire hall property, being the property municipally known as 24 Pitt Street. 2. Status of Market Square In completing our opinion we reviewed the Plan of the Village of Port Burwell dated 1852, now known as Registered Plan 12. This survey is noted to include and be a continuation of the original survey of Port Burwell. The 1852 survey was compiled and registered in accordance with the Surveys Act of 1849, which provides at Section 41: all allowances for road, street or streets, common or commons, which have been surveyed in such Townships and Villages in Upper- Canada, and laid down of plans thereof, and upon which lots of land fronting on or adjoining such allowances for road, streets or street, commons or common, have been sold to purchasers, shall be and the same are hereby declared to be public highways, streets and commons ... The Surveys Act of 1920 reaffirmed the designation of such allowances as public highways, provided at Section 13(2): 120 Subject to the provisions of The Registry Act and The Land Titles Act, as to the amendment or alteration of plans, all allowances for roads, streets, lanes or commons surveyed in any such city, town, village, lot, mining claim, mining location or any other parcel or tract of land, or any part thereof, which has been or may be surveyed and laid out by companies or individuals and laid down on the plans thereof, shall be public highways, streets, lanes and commons. Page 2 It should be noted that a "common" was an area of land where the public was free to travel, and would include a public square. After review of the available surveys and title documents we are of the opinion that the land on which the fire hall was constructed is part of Market Square, and not a separate parcel of land. It should be noted that the Province of Ontario has certified The Corporation of the Municipality of Bayham as the registered owner of Market Square in accordance with the provisions of the Land Titles Act. 3. Closing and Sale of a Highway Prior to a highway being sold it must first be closed by the municipality. The Municipal Act, 2001, provides at subsection 34(1) that closing a highway must be done by by -law, with subsection 34(2) noting that consent from the Government of Canada is required if the highway to be closed abuts on land owned . by the Crown in right of Canada. Subsection 270(1) of the Municipal Act, 2001, provides that a municipality shall adopt and maintain policies with respect to the sale and other disposition of land, which in our opinion includes the closing of the public's right to a public highway. As part of the closing and sale process the part of the highway being closed and sold would need to be declared surplus to the requirements of the municipality. The public must also have an opportunity to make representation prior to the by -law approving the closing and sale being passed by Council. The Municipal Act, 2001, removed the requirement to first offer the right to purchase the closed highway to abutting owners. 4. Conclusions We trust this letter will provide you with the information you require. We would be happy to further discuss this matter with you once you have had an opportunity to review this letter. Yours truly, Electronically Signed Matthew J. Wilson MJW/ 4903755.1 121 33 t kJ • bE g 6 J 01 5 1 s a e i r a 1 3 5 a9 3 b 3 3 3 3 1 1 4 3 e 3 c3 t i 6 Hi9ON C 3 1 13 1 E 9 S 33 ya 11 31 133!!1 S Mini 1.1 133HiB 5713193 ^+'o Ativ Mlai M ' Of 'maMl '• 2 5I ▪ 4-. 1 3 ~ � sours •rd�A/[[a �.Y 13 cM M O J I0111 no a F_ '1 a�4 t o J.. NOVNreO9 aaak i• 3 S 3 a 14[440 Y 6 iih a m 122 • Saar i�URrrTLZ n.k. P'r 1i Rtr: R CY • airs w..•«..t. h..•44.4: #... f m -c RN," at 41 eirx• � 3.na ip.ak ;y 'a 123 .pn PAGE 1 OF 1 35324 -0111 (LT) erviceOn 0 ! .Fx co • PIN CB84TION LATE• 3007/04/23 CJ SINCE: 2007/04/21 �+ 1 • It • 1556/05/27 2 N 0 c0 124 aN 1 ff. Eg� sg Hp Eg a� c ij agH 6 tea gp WELLINGTON STREET WELLINGTON STREET R PLA 12 W CF ERIEUS ST PLAN D-548 (P -1 11R3890 19, 20 0114 19 0117- R' i STRACHANST 0145 0113 18, 19 0148 18 E OF ERIEUS ST 18 W OF STRACHAN ST 11R6915 18 -18 16. 17 16 0108 E OF ROBINSON ST REG PLAN 11 W OF ERIEUS ST REG PLAN 12 REG LAN 12 WOF IEUSS1 12 -15 13, 14 0120 13 W OF ERIEUS ST 13 E OF ROBINSON ST 1186135 0128 12. 13 11,12 BROCK STREET BROOK STREET PRINTED ON O6 NOV, 2074 AT 17:15:06 FOR AGRANGER LEGEND FREEHOLD PROPERTY LEASEHOLD PROPERTY LIMITED INTEREST PROPERTY CONDOM /UM PROPERTY RETIRED PIN (AMP UPDATE PENDING) PROPERTY NUMBER BACK NUMBER GEOGRAPHIC FABRIC EASEMENT 0449 08050 NOTES REVIEW THE TRLE RECORDS FOR COMPLETE PROPERTY INFORMATION AS THIS MAP MAY NOT REFLECT RECENT REGISTRATIONS THIS MOP WAS COMPILED FROM PLANS AND DOCUMENTS RECORDED IN THE LAND REGISTRATION SYSTEM AND HAS BEEN PREPARED FOR PROPERTY INDPXNG PURPOSES ONLY FOR DIMENSIONS OF PROPERTIES BOUNDARIES SEE RECORDED PLANS AND DOCUMENTs ONLY MAJOR EASEMENTS ARE SHOWN PROPERTY INDEX MAP ELG1N(No. 11) THIS 15 NOT A PLAN OF SURVEY 125 D Queen's Printer tor Ontario, 2014 REPORT TO COUNTY COUNCIL FROM: Peter Dutchak, Deputy Director Engineering Services Steve Evans, Manager of Planning DATE: November 10, 2014 SUBJECT: Southwestern Ontario Orthophotography Project 2015 (SWOOP) INTRODUCTION: Recently the County of Elgin received a request from the Township of Malahide asking if the County would consider purchasing the SWOOP 2015 data similar to what was done in 2010. In 2010 the County of Elgin entered into a participant agreement on behalf of all seven local municipalities in Elgin County to fund the SWOOP mapping project at a cost of $16,880.86. While this initiative is being headed up by the Province it is a collaborative effort involving many partners that are needed to fund the project. DISCUSSION: Elgin County is a partner in the East Elgin Mapping Service and relies on GIS staff at Malahide to provide certain services including the posting of the SWOOP 2010 aerial photography on the internet. This mapping is available to the public at www.elginmappinq.ca and is used extensively. Recently the SWOOP data was uploaded to Google Maps which now provides enhanced quality mapping of Elgin County to the world. The Township of Malahide has offered to submit the request to purchase the necessary photo tiles to cover all of Elgin County for SWOOP 2015. In addition, a number of municipalities have requested additional tiles outside their boundaries in order to see additional data associated with drains and other resources that may cross municipal borders. These additional tiles will increase the costs; however enhancements to provincial funding and an increase in the number of participating partners may reduce costs from the 2010 level. The County Treasurer has allocated funding for this project in the 2015 draft Elgin County budget. County Council will be provided with the specific costs of the SWOOP project prior to final budget discussions. CONCLUSION: The Deputy Director of Engineering Services and the Manager of Planning are satisfied that the SWOOP 2015 Project is of benefit to Elgin County and its local municipalities. It will provide up- to- date, quality mapping that will be used extensively by all local municipalities and the public 126 RECOMMENDATIONS: THAT County Council approves the purchase of SWOOP 2015 data on behalf of all local municipalities in Elgin County and authorizes the Chief Administrative Officer to sign a letter of intent to commit funding with the understanding that such letter does not impose any legal obligation on the part of Elgin County to provide funding and that such funding shall not exceed $20,000.00 and shall be subject to approval of 2015 Elgin County budget. All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer Peter Dutchak Deputy Director Engineering Services 127 t 3r111 Pople'A 0MkY XV!d REPORT TO COUNTY COUNCIL FROM: Clayton Wafters, Director of Engineering Services DATE: October 31, 2014 SUBJECT: Motor Vehicle Collision Review on County of Elgin Roads - 2013 INTRODUCTION: The County has been compiling motor vehicle collision statistics on County of Elgin roads for many years. A report has been presented annually to County Council for the motor vehicle collisions since 2005. Motor vehicle collision information is used for a variety of reasons: a request from Council to review a location; a staff review before a reconstruction project is contemplated; preventative minor capital projects and addressing a ratepayer concern, to name a few reasons. In the Province of Ontario only a few counties proactively complete a thorough review of motor vehicle collisions on a yearly basis. DISCUSSION: The County has been keeping police collision reports that occur on County roads for more than 30 years. Staff has used the collision history information when completing capital project planning (i.e. traffic signal warrants, road reconstruction). Over the past decade the collision report data has been logged into an electronic database. Now that the data can be analysed and sorted, staff is able to review trends and identify areas that may benefit from improvements. In an attempt to understand motorist behaviours and address potential areas of concern, staff will be disseminating motor vehicle collision statistics annually and making recommendations to Council (if any) periodically. The statistics of importance for 2013 are: • Total motor vehicle collisions on County roads: 453, (5 -year average = 426). • Motor vehicle collisions per million kilometres driven (County average) 0.88, (Ontario Municipal Roads — 2011 Bench Marking Ontario's municipal road system 1.90 for Ontario), • Motor vehicle collisions from November 15 to March 15 (winter control season): 246, • Motor vehicle collisions at intersections: 83, • Motor vehicle collisions at intersections where vehicle failed to stop: 13, • Motor vehicle collisions involving deer: 238; and, • Fatalities: 2. For many decades the Ministry of Transportation (MTO) has provided the individual motor vehicle collision reports on County roads. The practice stopped and staff made an 128 arrangement with the local police forces for the motor vehicle collision information. Staff is extremely appreciative of the co- operation from Elgin County OPP detachment and the Aylmer Police Services. The motor vehicle collision information is supplied at regular intervals in the current year, whereas the MTO provided the motor vehicle collision reports mostly a year after the fact. Appendix `A' lists the motor vehicle collisions in 2013 per road. Of importance to the County is the number of motor vehicle collisions per million kilometres driven, which is the last column in the appendix. The motor vehicle collision rate per million kilometre driven is simply the length of the road times the average annual daily traffic of that road divided by one million. This number is the benchmark commonly used by transportation engineers to determine and compare motor vehicle collision rates. This number is important to use as a comparison, otherwise, lower volume roadways would always appear to be "safer" than higher volume roads, which typically have more collisions. Appendix `B' lists the motor vehicle collisions at all intersections on County roads and Appendix `C' lists all intersections with three or more motor vehicle collisions. Appendix `B' and `C' are important, as this information is used when analysing multi -year motor vehicle collisions at intersections, which could determine required improvements such as signalized intersections, flashing beacons, etc. Appendix `D' lists the comparisons of important statistics. Staff has reviewed all County roads with motor vehicle collisions above the County average. The benchmark used is from the OGRA (Ontario Good Roads Association) benchmarking initiative for motor vehicle collisions per million kilometres, which is 1.90 (2011) motor vehicle collisions per million kilometres driven, at intersections with 3 or more motor vehicle collisions and finally all the remaining motor vehicle collisions. The intersection of Ron McNeil Line and Dalewood Road has had three or more collisions at the intersection for four of the last five years. In order to reduce the collisions at the intersection, staff has installed concrete curb islands and pavement markings to encourage vehicles into a 90 degree position when stopped at the stop block. This affords the driver the best viewing angle for approaching vehicles. In addition, an overhead flashing beacon and street lights will be installed in 2015. Additionally, staff has reviewed the motor vehicle collisions for 2013 with the Elgin County OPP Detachment. Staff from the OPP gave valuable insight from their perspective due to patrolling the roadways and observing the system during all environmental conditions and days /nights of the year. Of significance to County staff is the occurrence of a fatality on a County road. Motor vehicle collisions where fatalities have occurred are reviewed to determine if any engineering design or maintenance deficiencies of the roadway exist. 129 CONCLUSION: The County of Elgin motor vehicle collision rate for the year 2013 is significantly less than the Ontario average as stated in the `Ontario Municipal Roads 2011 Bench Marking Ontario's municipal road system'. The County's rate is 0.88 motor vehicle collisions per one million kilometres driven verses the provincial average of 1.90. The collision rate using the provincial average would produce slightly less than 1,000 motor vehicle collisions but the County had only 453 motor vehicle collisions. The County of Elgin has been accumulating motor vehicle collision statistics for more than 30 years. This information is now entered into a database for review, comparison and sorting. Staff will disseminate this data annually and report to County Council periodically regarding the findings and any recommended improvements to the road system in an attempt to reduce the severity or number of collisions that occur on County roads. RECOMMENDATION: THAT the report titled "Motor Vehicle Collision Review on County of Elgin Roads — 2013" dated October 31, 2014 from the Director of Engineering Services be forwarded to the Elgin County OPP and Aylmer Police Services Boards for their information; and also, THAT letters from the Warden be forwarded to the Elgin Group Police Services and the Aylmer Police Services Board thanking them for their support in providing motor vehicle collision information to the County of Elgin. All of which is Respectfully Submitted Approved for Submission Clayton Watters Mark G. McDonald Director of Engineering Services Chief Administrative Officer 130 2013 Collisions Per Million Kilometers Driven April 17 2014 Ranking Road # Road Name Length AADT Total Traffic Per Year on Road Collisions Collisions Per One Million 1 7 Clachan Road 4.74 700 1,211,070 0 0.00 2 11 Clinton Line 2.00 300 219,000 0 0.00 3 15 Miler Road 1.20 1150 503,700 0 0.00 4 17 Southdel Drive 1.37 750 375,038 0 0.00 5 21 Warren 0.40 1900 277,400 0 0.00 6 28 Cenntenial Road 4.78 3800 6,629,860 0 0.00 7 39 Chatham Street 1.32 1000 481,800 0 0.00 8 41 Fulton Street 0.66 400 96,360 0 0.00 9 49 Whittaker Road 2.76 500 503,700 0 0.00 10 50 Victoria Street 0.56 700 143,080 0 0.00 11 51 Fruit Ridge Line 1.50 350 191,625 0 0.00 12 54 Rgram Road 2.82 1200 1,235,160 0 0.00 13 119 Mil Road 5.85 750 1,601,438 0 0.00 14 142 Wellington Street 0.64 850 198,560 0 0.00 15 56 Elm Line 4.92 1950 3,501,810 1 0.29 16 32 Glencolin Line/ Hacienda Road 5.80 1600 3,387,200 1 0.30 17 37 Avon Drive 15.87 1100 6,371,805 2 0.31 18 25 Wellington Road 5.86 12350 26,415,415 10 0.38 19 24 Dexter Line 16.48 850 5,112,920 2 0.39 20 6 Johnston Line 9.58 650 2,272,855 1 0.44 21 47 Putnam Road 8.35 2050 6,247,888 3 0.48 22 103 Furnival Road 21.70 1500 11,880,750 6 0.51 23 53 Beech &Elm Street 1.37 3750 1,875,188 1 0.53 24 8 Currie Road 19.73 1650 11,882,393 7 0.59 25 16 Fingal Line 28.01 1600 16,357,840 10 0.61 26 19 Rank Road 19.90 3000 21,790,500 14 0.64 27 34 Willsie Bourne 2.46 1700 1,526,430 1 0.66 28 30 Highbury Avenue 5.75 14450 30,326,938 21 0.69 29 35 Springw ater Road 9.11 1650 5,486,498 4 0.73 30 18 Third Line /Southminster Bourne 18.52 700 4,731,860 4 0.85 31 52 Ron McNeil Line 29.18 2650 28,224,355 24 0.85 32 3 Talbot Line 50.55 2450 45,204,338 39 0.86 33 45 John Wise & Calton Line 50.48 2100 38,692,920 34 0.88 34 48 Lyons Line 29.59 1250 13,500,438 12 0.89 35 20 Union Road 24.09 1150 10,111,778 9 0.89 36 27 Sparta Line 12.94 950 4,486,945 4 0.89 37 73 Imperial Road & John Street 19.18 6450 45,154,515 41 0.91 38 31 DalewoodRoad 1.54 1900 1,067,990 1 0.94 39 36 Quaker Road 12.41 1350 6,115,028 6 0.98 40 4 Sunset Drive 13.55 7200 35,609,400 36 1.01 41 38 Heritage Line 13.77 2150 10,806,008 11 1.02 42 2 !Pioneer Line 18.26 1550 10,330,595 11 1.06 43 42 Nova Scotia & Lake Shore Line 22.33 1250 10,188,063 11 1.08 44 74 Belmont Road 14.09 4100 21,085,685 24 1.14 45 13 Shackleton Line 8.97 800 2,619,240 3 1.15 46 76 Graham Road 16.03 1700 9,946,615 12 1.21 47 14 Iona Rd 13.71 1600 8,006,640 11 1.37 48 22 Fairview Road 8.31 2570 7,795,196 11 1.41 49 40 Springfield Road 17.83 1550 10,087,323 15 1.49 50 57 Southdale Line 1.02 3500 1,303,050 2 1.53 51 23 East Road 2.34 2900 2,476,890 4 1.61 52 9 Stalker & Duff Line 27.79 300 3,043,005 5 1.64 53 55 Elgin County Road 14.62 450 2,401,335 4 1.67 54 46 Culloden Road 8.52 1350 4,198,230 7 1.67 55 26 St. George Street 1.36 3300 1,638,120 3 1.83 56 5 Dunborough Road 11.23 550 2,254,423 5 2.22 57 43 Richmond Road 10.66 750 2,918,175 7 2.40 58 104 Queens Line 6.81 500 1,242,825 4 3.22 59 44 Eden Line 7.01 650 1,663,123 9 5.41 Totals 692.18 404 515,008,321 453 0.88 Appendix `B' Motor vehicle collisions at Intersections 2013 June 17, 2014 Road Intersection # of motor vehicle collisions # of motorvehicle collisions of other intersecting County road Talbot Line Union Road 2 Talbot Line Graham Road 1 Talbot Line John Wise Line 1 Sunset Road John Wise Line 3 Sunset Road Southdale Line 1 1 Sunset road Sparta Line 1 1 Currie Road Pioneer Line 1 Iona Road Pioneer Line 1 Union Road Fingal Line 1 Magdala Road Third Line 1 Fairview Road John Wise Line 3 Wellington Road Ford Line 1 Wellington Road Ron McNeil Line 2 1 Sparta Line Sunset Road 1 1 Highbury Avenue Ferguson Line 5 1 Highbury Avenue Ron McNeil Line 3 Highbury Avenue Carr Road 1 Quaker Road North Street 1 Quaker Road Southdale Line 1 Avon Drive Dorchester Road 1 Heritage Line East Street 1 Springw ater Road Finney Street 1 Springw ater Road John Wise Line 1 Springw ater Road College Line 1 Springw ater Road Vienna Line 1 Springw ater Road Chalet Line 1 Nova Scotia Line Springfield Road 1 Nova Scotia Line Baynor Road 1 Richmond Line Vienna Line 1 Eden Line Rank Road 2 Eden Line Culloden Road 2 3 Calton Line Plank Road 1 John Wise Line Bush Line 1 John Wise Line Reiger Road 1 Culloden Line Eden Line 3 2 Putnam Road Lyons Line 1 Ferguson Line Wonderland Road 1 Lyons Line Imperial Road 1 1 Lyons Line Putnam Road 1 Ferguson Line Highbury Avenue 1 5 Ron McNeil Line Burw ell Road 1 Ron McNeil Line Wellington Road 1 2 Ron McNeil Line Dalew ood Road 5 Beech Street Bm Street 1 Southdale Line Sunset Road 1 1 Imperial Road Calton Line 1 Imperial Road Dexter Line 1 Imperial Road John Wise Line 1 Imperial Road Ron McNeil Line 1 Imperial Road College Line 1 Imperial Road Lyons Line 1 1 John Street Spruce Street 2 John Street Sydenham Street 2 John Street Progress Drive 2 John Street Beech Street 1 Belmont Road Seventh Avenue 1 Belmont Road Truman Line 1 Belmont Road Yorke Line 2 Graham Road Monroe Street 2 Graham Road Pioneer Line 1 Furnival Road Gray Line 1 Furnival Road Moriah Street 1 132 Appendix `C' Intersections w ith more than three motor vehicle collisions for 2013 June 17, 2014 Road Location Notes Sunset Road John Wise Line Angle 1, rear end 2, signal motor vehicle 1. Signal control intersection. No maintenance improvements. No capital improvements. Fairview Road John Wise Line Angle 1, approaching 1, rear end 1. Stop sign control. No maintenance improvements. No capital improvements. Wellington Road Ron McNeil Line Angle 1, rear end 1, single motor vehicle 1. Signal control intersection. No maintenance improvements. No capital Improvements. Highbury Avenue Ferguson Line Rear end 4, single motor vehicle 1. Signal control intersection. No maintenance improvements. No capital improvements. Highbury Avenue Ron McNeil Line Rear end 3. Signal control intersection. No maintenance improvements. No capital improvements. Culloden Road Eden Line Angle 2, sidesw ipe 1, approaching 1, single motor vehicle 1. Stop sign control. Mnor maintenance improvements. No capital improvements. Ron McNeil Line Dalew ood Road Angle 4, sidesw ipe 1. Stop sign control. Mnor maintenance improvements. Install flashing beacons system and street lights at the intersection. 133 Appendix `D' Statistical Comparisons April 17, 2014 Intersections with Three or More Collisions Intersection Location 2009 2010 2011 2012 2013 Total Motor vehicle collisions 456 448 409 389 453 Motor vehicle collisions per million kilometres (Ontario average) 0.89 (1.97) 0.88 (1.86) 0.77 (1.86) 0.77 (1.90) 0.88 (1.90) Motor vehicle collisions in w inter (Nov 15 to Mar 15) 173 201 147 169 246 Motor vehicle collisions at intersections 94 65 69 68 83 Motor vehicle collisions at intersections w ere vehicle failed to stop 16 4 13 9 13 Motor vehicle collisions with deer 182 205 199 174 238 Motor vehicle collisions w ith fatalities 2 2 4 3 2 Intersections with Three or More Collisions Intersection Location 2009 2010 2011 2012 2013 Dunborough Road and Pioneer Line Yes Rank Road and Calton Line Yes Union Road and Talbot Line Yes Union Road and Fingal Line Yes Fairview Road and John Wise Line Yes Yes Wellington Road and Ron McNeil Line Yes Yes Highbury Avenue and Ron McNeil Line Yes Yes Dalwood Road and Ron McNeil Line Yes Yes Yes Yes Quaker Road and ®m Line Yes Putnam Road and Lyons Line Yes John Street and Rogress Drive Yes Imperial Road and GlenColin Line Yes Imperial Road and College Line Yes Sunset Road and John Wise Line Yes Highbury Avenue and Ferguson Line Yes Culloden Road and Eden Line Yes 134 REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: October 31, 2014 SUBJECT: Registered Practical Nurse (RPN) to Bachelor of Science in Nursing (BScN) — Nippissing Blended Program INTRODUCTION: The Nippissing School of Nursing has formed a number of partnerships with Ontario health care agencies that allow current Registered Practical Nurses (RPN) the opportunity to study part -time towards a Bachelor of Science in Nursing (BScN) degree. DISCUSSION /CONCLUSION: Nippissing University has approached Elgin County Homes to partner in the implementation of a "Blended Program" for current RPN's to work toward achieving a Bachelor of Science in Nursing (RN) degree. The placement will be conducted in the same manner as other placement agreements which the County currently support, i.e., Personal Support Worker, Registered Practical Nurse, etc. The program is an excellent opportunity to promote from within as part of a succession planning strategy and will help to recruit and retain RPN's and RN's across the County Homes. Beyond routine legal fees to review the agreement, there is no cost to the County for this program. RECOMMENDATION: THAT staff be directed to sign the agreement with Nippissing University, School of Nursing: and, THAT the report titled "Registered Practical Nurse (RPN) to Bachelor of Science in Nursing (BScN) — Nippissing Blended Program" dated October 31, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 135 r4 I 3 111 ` REPORT TO COUNTY COUNCIL FROM: Rhonda L. Duffy Director of Homes and Seniors Services DATE: October 10, 2014 SUBJECT: Homes - Ministry of Health and Long Term Care — Compliance Order and Written Notification Requirements for Terrace Lodge and BobierVilla. INTRODUCTION: In April 2014 The Ministry of Health and Long Term Care ( MOHLTC) conducted its annual Resident Quality Inspections at Terrace Lodge and BobierVilla. The MOHLTC issued a Compliance Order to Terrace Lodge related to safety and security of the home during it's inspection at Terrace Lodge and a Written Notification to BobierVilla related to window opening. DISCUSSION: The MOHLTC Compliance Order identified several areas which according to the requirements under the Long -Term Care Home Act, 2007 ( LTCHA, 2007) were not in compliance thus requiring immediate and time sensitive remedial action. A plan of correction was submitted to the Lead Inspector for approval on April 14, 2014, the deadline being April 21. The due date to complete the proposed corrections was May 30, 2014. The Warden was contacted immediately as the potential costs to meet compliance were unforeseen and required his concurrence. Several items as outlined in the report were completed immediately with the remaining items to be completed by the required date. Some items which required correction involved staff instruction, review of preventative maintenance procedures and development of a policy related to access to outside areas from patios and balconies by residents. It is important to note that under the LTCHA, 2007, MOHLTC Inspectors will not provide interpretive guidelines, recommendations /suggestions or acknowledge whether or not a submitted plan of correction is approved. It is staffs' understanding, according to the LTC Act, 2007 that access from a secure balcony /patio to a secure outdoor area is permissible provided access was supervised. To incorporate appropriate guidelines, the policy titled "Safety and Security for Residents, Staff and Visitors" has been updated. The following chart provides an outline of the plan of correction items and associated costs to the county. Actual and estimated costs are as follows: 136 Item Cost Estimate /actual Status Completion Date 1. Replacement knobs and lock on resident room doors leading to secure and unsecure outdoor areas. $6,263 3/08/2014 Complete 2. Nurse Call pull cords to include: main dining room, Malahide room, chapel and courtyard. $4,535 05/30/2014 Complete 3. Enclose south wing exterior *$15,000.00 05/30/2014 Not pursued - courtyard to ensure secure Pending on hold area. MOHLTC return visit pending MOHLTC follow -up inspection 4. Ensure all windows accessible to residents open no more than None at present, window 03/08/2014 Windows checked — on- 15 centimeters. Additional replacement going window screws to restrict continues to be replacement opening in place. planned for in the capital budget. plan as appropriate 5. Stairwell connecting the ground $12,394.35 9/4/2014 Complete and second floors is open. The current means of ensuring the staircase poses a potential fall risk to residents who may try to access the stairs. 04/11/2014 6. Bobier Villa — addition of $5,200 6/6/2014 Complete Window Device Limiters *This item is pending follow -up inspection from MOHLTC. The total cost to correct the noted deficiencies resulting from the Inspection Order is approximately $43,000.00. Staff suggests that funds are reallocated from the capital reserve in order to fund the compliance required projects. The additional training of staff required with the plan of correction including proper safety and security within the home related to proper storage of cleaning products and tools was conducted and is on- going. The preventative maintenance plan for window security and call bell functioning have been reviewed. The policy titled, Admin. 1.5, "Safety and Security for Residents, Staff and Visitors" has been revised and provides further direction to staff on when /how residents may access balcony and patio doors. CONCLUSION: The MOHLTC has conducted a comprehensive review of home safety and security. Within the interpretive guidelines of the Act, corrective measures will assist in ensuring the continued well -being of residents who reside at Elgin County Homes. 137 RECOMMENDATION: THAT Council approve the reallocation of funds from the capital reserve of $43,000 in order to meet the Long -Term Care Act, 2007 requirements for Terrace Lodge and BobierVilla; and, THAT the revised policy titled "Admin 1.5 Safety and Security for Residents, Staff and Visitors" be approved. All of which is Respectfully Submitted Approved for Submission Rhonda L. Duffy Mark G. McDonald Director of Homes and Seniors Services Chief Administrative Officer 138 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: 1.5 DEPARTMENT: Administration DRAFT REVISION SUBJECT: Safety and Security for Residents, Staff and Visitors APPROVAL DATE: Nov. 7, 1984 REVISION DATE: April 2004 REVISION: April 2014 Page 1 of 2 PURPOSE: To provide safety and security to residents, staff and visitors. PROCEDURE: 1. Visiting hours are encouraged between 9:00 am to 8:30 pm — however in specific circumstances visiting hours may be extended, i.e. visitors of palliative residents. Approval must be obtained from the Director /Administrator /Designate. 2. All common area exterior doors are alarmed and secured at all times with the exception of the secure courtyard doors which are open from 9:OOam to 8:30 pm during spring, summer and fall months. Dates for access to the secure courtyards are determined by the Director /Ad ministrator. 3. Any doors leading from resident rooms to a balcony and patio that exit in to a secure courtyard area shall be kept locked and opened only by designated staff with the exception of the secure /dementia unit which shall remain locked at all times. Doors automatically lock when closed and cannot be opened unless with a master key. At no time may a resident or family member be issues a master key to the home. 4. Doors to patios and balconies leading to secure courtyards may be opened by staff to allow the resident access to secure areas from 9:00 am to 8:30 pm. 5. All doors leading to non - residential areas must be equipped with locks to restrict unsupervised access to those areas by residents, and those doors must be kept closed and locked when they are not being supervised by staff. 6. Any locks on bedrooms, washrooms, and toilet or shower rooms must be designed and maintained so they can be readily released from the outside in an emergency. 7. The front door entrance is accessible via key pad from 8:30am to 8:30pm after which the doors will automatically lock. The key pad number will not be posted and may be obtained from reception or staff on duty. 139 HOMES AND SENIOR SERVICES POLICY & PROCEDURE NUMBER: 1.5 DEPARTMENT: Administration APPROVAL DATE: Nov. 7, 1984 REVISION: April 2014 DRAFT REVISION SUBJECT: Safety and Security for Residents, Staff and Visitors REVISION DATE: April 2004 Page 2 of 2 8. Night rounds shall include the checking of all outside doors and resident room doors which open to secure outdoor /courtyard areas. 9. Visitors will be required to sign the "Guest Book" and use hand - sanitizer before entering and exiting the home. 10. No resident room door leading to secure courtyard areas may be open outside of the designed times. 11. No person shall be allowed to enter into a home after hours unless authorized by the Director /Administrator or Registered Nurse on Duty. 12. Any door security that has been compromised should be reported immediately to the Director /Administrator or designate. 13. Local police and the Director /Administrator will be called by the Registered Nurse on Duty should safety /security and /or evidence of individuals trespassing be in question. 140 r4 I 3 111 r 1„ REPORT TO COUNTY COUNCIL FROM: DATE: SUBJECT: Jim Bundschuh, Director of Financial Services November 14, 2014 Ontario Municipal Partnership Fund (OMPF) INTRODUCTION: The 2015 allocation notice for the Ontario Municipal Partnership Fund (OMPF) is attached with a 20% reduction in funding for the County from the prior year level. DISCUSSION: The total province -wide envelope continues to decrease. A $35 million cut is occurring in 2015 dropping the total Fund to $515 million. It was $550 million in 2014 and $575 million in 2013. If the government continues with its fiscal plan, an additional cut of $15 million should be expected in 2016. The 2014 Provincial Budget profiled a commitment of a $500 million envelope by 2016. AMO advocated for a deferral of the expected cut of $25 million for 2015. It is extremely disappointing that the province will be making a cut of $35 million. The entire $35 million reduction was made in the Transitional Assistance envelope which is the only envelope that counties are eligible for. In addition, $5 million was transferred out of Transitional Assistance to the Fiscal Circumstances envelope. The total $40 million reduction results in a Transitional Assistance envelope of $94 million. The province has guaranteed a minimum of 80% of prior year funding in comparison to the 85% that was guaranteed previously. As a result, Elgin County's OMPF allocation for 2015 of $1,204,300 is 20% less than that received in 2014 resulting in a loss of $301,000. While the County had previously anticipated a cut in funding for 2015, the amount of reduction was greater than anticipated and would require a further 0.3% increase in the County tax rate to remain revenue neutral. Three of the County's municipal partners also incurred close to 20% losses, with the average loss across the County and its seven municipal partners being 12% or almost $1.1 million (since 2008 the reduction in OMPF across the County has been $5.5 million). Of the 388 municipalities across the province which receive OMPF dollars, 245 will experience a decrease while only 143 will either have stable or increased funding. Individual municipal reductions were based on the relative fiscal health of municipalities. The Municipal Fiscal Circumstances Index (MFCI) measures such factors as weighted assessment per household, median household income and employment rates among others, on a relative basis. The degree of cuts was determined in part by the use of this measure. Two of Elgin's municipalities were shielded from significant cuts as a result of a MCFI rating of 8 out of 10, while the rest of the municipalities with MCFIs of 1.5 - 6.5 faced of 10% - 20% reductions. 141 CONCLUSION: The loss across the County of $1.1 million in OPMF funding will have a significant impact on Elgin's ratepayers. RECOMMENDATION: THAT the report titled "Ontario Municipal Partnership Fund (OMPF)" dated November 14, 2014 be received and filed. All of which is Respectfully Submitted Approved for Submission Jim Bundschuh Mark G. McDonald Director of Financial Services Chief Administrative Officer 142 Attachment Ontario Municipal Partnership Fund (OMPF) O O co co O O O o N N O O O O O O O Cr LO T- O I■ LO M ' N 00 (0 O TS V T. 0) CO- D• ) I- N CO O 0• ) O0M l) - 0) N CO • M 0) 6) N N N 00 1 O co co co O O O o LC) V o lf) E co co co co O co co O V N 0 o co I- 00 (O l0 CD V cl. O (O 00 O _c M UD V LO- O • V 0) N (O O R � LO N 0 CO O m M M O N .-- N 0)0)0)0) O O O o M N o N L O O O O 0 O O CO M M O d LO LO N M 1 CO LO O cci E (O V co- O D) 10 (O 0) (-4 co- O (O 0) 1 0) 0 T- 10 O > ▪ 10 (0 N V f- 6) N y O O O 0 0 O o O CO o N V O O O 0 O O CO M V O O CO O CO I■ LO .— M D I� N O - Lf) CO (0 CO- O R N UD 0) CO 0) 0) fC V.— 10 0 N N R N U Southwold O O co O O O o V CO o d- 0 O O 0 O O 0 LO O N (Ni M I■ M t D (M V 6 O CO- CO- M N M CO LO- T-- V rn t Lo 0) T- N ' CO H N 0 0 0 0 0 0 o v 0) LO _ 000 0 O 00 DODO' (O N 0) M (O 0) N 0 O cM O • (O 00 00 .— M 00 CO N CO M 10 O CO N Cr • N V co O O O O O o - N o V - V O O O O co O 00 (O O M 0 - V CO N N I,- O (O V • D r 00 I- 0) N N M 00 N 7 c N.— V O') N (O IN � M • H O 0 7 - N M I,. N H N D c O O O O O O O o N N o V ') O O O O 0 O O (O (O 0 W N- V (O O f- CO O O O • O LX) CO- O CO- O• ) - - 0) N I� O +-' 0) 0) (O N 00 N (O 0) M N N- CO O 0 O O o (') o O 0 O O O LON UD l N r (0 M O 0 M O) V c V • (O CO O 0• ) CO O O 0 M O N V O N N CO M N U Total OM P F OMPF (Loss) since 2008 H: \OMPF \OMPF2015Municipal CORRESPONDENCE — November 25, 2014 Items for Consideration — (Attached) 1. Sara Almas, Clerk, Town of Collingwood, with a resolution seeking support urging Canada Post to Reconsider Decision to Eliminate Home to Home Postal Delivery. 144 TOWN OF COLLINGWOOD October 20, 2014 Canada Post 955 Highbury Ave London, ON N5Y 1A3 Attn: Deepak Chopra, Chief Executive Officer Andy Paterson — Municipal Relations -and- gs COLLINGWOOD Sari ALrxnas, Clerk 97 Hurontario St. P.O. Box 157 Collingwood, ON L9Y 3Z5 Tel: (705)445.1030 ext. 3225 Fax: (705)445 -2448 Email: salmas @collingwood.ca Mayors, Reeves, Wardens and Councils — Ontario Municipalities (via email) Re: Reconsider Decision to Eliminate Home to Home Postal Delivery During the meeting of Council held September 22, 2014, Council of the Town of Collingwood passed the following resolution: Moved by Councillor Ian Chadwick, Seconded by Councillor Kevin Lloyd WHEREAS Canada Post has proposed a plan to end residential home delivery in Canada; AND WHEREAS the lack of home delivery will disadvantage many seniors and people with mobility problems and will be compounded during inclement weather; THEREFORE BE IT RESOLVED THAT the Town of Collingwood does not support the proposed plan to eliminate residential home to home delivery and herein petition Canada Post to reconsider this plan immediately and retain this valuable service for communities. AND FURTHER THAT a copy of this resolution be forwarded to the Association of Municipalities of Ontario (AMO), Federation of Canadian Municipalities (FCM), municipalities in Ontario, as well as to our local MP, MPP and representatives of Canada Post and its unions to encourage others to speak up against this plan. CARRIED (Recorded Vote 8 -1) Home to home mail delivery is essential for seniors and persons with varying abilities within our community. If home to home delivery was discontinued and replaced with the community mailbox, it would deny these individuals of a fair and barrier free opportunity from accessing regular mail delivery and adversely affecting their quality of life. In addition, this change will also have a residual impact on the employees, local post offices, and economy. We are strongly urging Canada Post to reconsider their decision and are seeking support from municipalities across Ontario and the Country. Yours truly, TOWN OF COLLINGWOOD —Sa - Almas Clerk Cc Association of Municipalities of Ontario (AMO) Federation of Canadian Municipalities (FCM) Kellie Leitch MP Jim Wilson MPP 145 CORRESPONDENCE — November 25, 2014 Items for Information (Consent Agenda) — (Attached) 1. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority, with an update on the Elgin County Joint Shoreline Management Plan. J. W. Tiernay, Executive Director, Ontario Goods Roads Association (OGRA), seeking nominations for candidates to be considered for a position on the OGRA Board of Directors. 3. AMO Communications Emails re: a) Bill 8, Sector and MPP Accountability and Transparency Act, 2014. b) The Municipal Council Education Program, course information. c) Information on the 2014 Ontario West Municipal Conference on December 12, 2014, London, Ontario. 4. Maureen Beatty, Municipal Advisor, Ministry of Municipal Affairs and Housing Municipal Services, with information on the 2014 Ontario West Municipal Conference on December 12, 2014. 5. 2015 OGRA /ROMA Combined Conference information package. 6. Hon. Charles Sousa, Minister, Ministry of Finance, announcing the release of the Ontario Municipal Partnership Fund (OMPF) program allocations for 2015. 7. Judy Berkin, Business Services Officer, Thames Valley District School Board, with information regarding the disposition of Scott Street Public School property. 8. Hon. Michael Coteau, Minister, Ministry of Tourism, Culture and Sport, with approval of 2014 -15 Public Library operating, Pay Equity, and First Nation Salary Supplement Grants. 146 44015 Ferguson Line St. Thomas, ON N5P 3T3 Tel: 519- 631 -1270 Fax: 519-631-5026 Member Municipalities: Central Elgin City of London City of St. Thomas Middlesex Centre Thames Centre Malahide Township Southwold Township Member of Conservation ONTARIO NM,t,.al Oomph., October 27, 2014 Mr. Mark McDonald, CAO County of Elgin County Administration Bldg. 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Subject: Elgin County Joint Shoreline Management Plan The Elgin County Shoreline Management Plan (SMP) is now over fifty per cent complete. Tasks completed to date include: • A literature review for the entire study area; • The consultant has recorded observations along the 90 km of shoreline for inclusion in a project database and the SMP; • A defensible evaluation of the historical erosion rate data has been conducted; • Shoreline change rates between the 1973 data and the 2010 data have been digitized for the entire shoreline; • Draft Hazard Maps for the 90 km of shoreline at a 1:2,000 scale have been generated and are being reviewed by conservation authority staff and the Technical Advisory Committee; • Three Public Open House Sessions were held in late August across the County. Public comments from these sessions are being considered by the consultant and will be summarized in the SMP; • The Technical Advisory Committee has met three times to inform the consultant and comment on the draft work; and • The consultant is recommending a Pending Risk Area to inform residents and emergency personnel of the risk of failure in this area. A conference call and one meeting has been held with emergency personnel and chief building officials from across the County to review and comment on this concept. The second phase of the project will involve the science collected to date being transformed into the text of the SMP5. The SMP will be divided into four distinct but consistent chapters for each conservation authority. The content of the SMP will include sections on: site observations; recession rate analysis; erosion and littoral processes for the shoreline; explaining the reasoning behind a managed retreat approach for the high bluffs and a hold the line approach for the nodal areas. Further, as a direct result of 147 feedback from the Public Open Houses, a section on "Guideline to Help Yourself" will also be included. This section will include recommendations for landowners on how they can help slow the rate of erosion on their own properties (i.e. slope vegetation is your friend, tile drainage best practices). I am pleased to report that the project is on budget. As you are aware the Steering Committee accepted W.F, Baird & Associates' bid of $206,693. Minus the recoverable HST the cost of the study is $186,133. The collaborative has been able to secure $40,000 in additional funding from Environment Canada bringing the final cost of the project down to $146,133. The consultant has determined that the workload across the County was similar, save and except additional work required on hazard mapping for the west end of the County. Consequently, the collaborative decided to apportion costs evenly to the municipalities on a per kilometre basis, with a small shortfall being picked up by each partnering conservation authority, as outlined below. Par. County of Elgin Final Allpcat on $75,000 Nest Elgin $14,613.30 Dutton Dunwich $14,613.30 Southwold $4,000 Central Elgin $8,500 Malahide $7,500 Bayham $7,000 Environment Canada $40,000 Lower Thames CA $5,962.56 Kettle Creek CA $4,140.67 Catfish Creek CA $2,484.40 Long Point CA 8.77 Total $186,133 As the lead organization in the collaborative, KCCA respectfully submits an invoice for your municipality's apportioned amount at this time. The collaborative will continue to finalize the SMP and will report back to your council once the draft document is ready for presentation. Sincerely, :jam tt,,/f Elizabeth VanHooren General Manager /Secretary Treasurer On behalf of the Elgin County Shoreline Management Plan Collaborative cc: Elgin County Shoreline Management Plan Technical Advisory Committee 148 October 28, 2014 To the Head & Members of Council: Pursuant to Policy B -008 of the Ontario Good Roads Association, the Nominating Committee shall report to the Annual Conference its nominations for 12 directors. The following members of the Board will automatically serve on the 2015 -2016 Board of Directors in the following capacity: President Rick Champagne, Councillor, Municipality of East Ferris 1st Vice - President Robert Burlie, Manager, Road Operations, City of Toronto Immediate Past President Tom Bateman, P. Eng., County Engineer, County of Essex Those nominated by the Nominating Committee shall be selected from OGRA's municipal membership pursuant to the requirements for geographic representation contained in Section 12 of the Constitution, and so far as possible meeting the criteria established in Policy B -008. A full copy of the Constitution can be viewed on the OGRA web - site: http:// www. ogra. orct /AboutOGPA /Constitutio Sp The following incumbent Directors have put their name forward wishing to continue to represent their respective Zones: North (3 to be elected) Luc Duval, Director of Public Works & Engineering City of Timmins Southwest (2 to be elected) Chris Traini, County Engineer County of Middlesex South Central (3 to be elected) Ken Lauppe, Manager, Road Operations — East, City of Brampton Rick Harms, Project Engineer City of Thunder Bay 149 Southeast (3 to be elected) Michelle Hendry, Rick Kester, Director of Public Works, CAO City of Kawartha Lakes City of Belleville Toronto (1 to be elected) One vacancy exists the Northern Zone, Southwest Zone, Southeast Zone and Toronto. Two vacancies exist in the South Central Zone. The Northern Zone consists of the municipalities in the Districts of Algoma, Cochrane, Kenora, Manitoulin Island, Nipissing, Parry Sound, Rainy River, Sudbury, Thunder Bay and Timiskaming; municipalities in and including the District of Muskoka and the City of Greater Sudbury. The Southwest Zone consists of the municipalities in and including the Counties of Brant, Bruce, Elgin, Essex, Haldimand, Huron, Lambton, Middlesex, Norfolk, Oxford, and Perth, the municipality of Chatham -Kent, and municipalities in and including the Regional Municipality of Waterloo. The South Central Zone consists of the municipalities in and including the Counties of Dufferin, Grey, Simcoe, and Wellington, and municipalities in and including the Regional Municipalities of Durham, Halton, Niagara, Peel and York, and the City of Hamilton. The South East Zone consists of municipalities in and including the Counties of Frontenac, Haliburton, Hastings, Lanark, Leeds and Grenville, Lennox and Addington, Northumberland, Peterborough, Prescott and Russell, Prince Edward, Renfrew, and Stormont, Dundas and Glengarry, and the Cities of Kawartha Lakes and Ottawa. Any member of Council or a permanent full time staff from an OGRA member municipality interested in being considered as a candidate for a position on the Board of Directors must complete the attached Nomination Consent form and submit it along with their resume to the attention of the Chair of the Nominating Committee by no later than November 21 2014. Fax your information to 289- 291 -6477, e -mail to info ©ogra.org or mail to OGRA, 1525 Cornwall Road, Unit 22, Oakville, Ontario L6J OB2 150 The Nominating Committee will meet in November to recommend a slate of Directors to the membership. The members of the Committee are: Chair: Joanne Vanderheyden, Immediate Past President Members: Luc Duval, OGRA Director Alan Korell, OGRA Past President Terry McKay, OGRA Director Duncan McKinlay, OGRA Director Any questions regarding the Nomination process or serving on the Board of Directors can be directed to the undersigned at joe(cejocir out!. Yours truly, ( J. W. Tiernay, Executive Director c: Joanne Vanderheyden, Chair, Nominating Committee 151 Ontario Good Roads Association Board of Directors Nomination and Consent Form 11.464blepitlwria#Ikes, We hereby nominate the following to the Board of Directors of the Ontario Good Roads Association for the 2015/16 term of office: Name of Candidate Name: Position: Municipality: Moved by: Seconded by: (Candidates must be nominated by two eligible members of OGRA. A resolution of Council is acceptable but not mandatory) Candidate Consent The candidate nominated above must sign below indicating they consent to the Nomination and agree to let their name stand for office. hereby consent to the Nomination (Name of Candidate) to the Board of Directors of the Ontario Good Roads Association. Signature Date Submit completed form and candidate's resume by fax or e-mail to the attention of Joanne Vanderheyden, Chair, OGRA Nominating Committee Fax: 289-291-6477 E-mail: info n am( 152 From: AMO Communications <communicate( amc.on.ca> Date: November 12, 2014 at 4:23:30 PM EST To: " mmcdonald(cUelzin- county.on,ca" <mmcdonaldn,elgin- countv.on.ca> Subject: AMO Policy Update - Bill 8, Public Sector and MPP Accountability and Transparency Act, 2014 November 12, 2014 Bill 8, Public Sector and MPP Accountability and rangy arenc Act, 2014 This Bill is proceeding through 2nd reading debate and is anticipated to be at a Legislative Standing Committee for public hearing before the end of the month. AMO will ask to appear. The Premier has made it clear that she is committed to additional oversight across the broader public sector. If passed, the Bill will require mandatory municipal accountability officers and expand the Ontario Ombudsman's jurisdiction in the municipal government sector; introduce a Patient Ombudsman with oversight of hospitals and long -term care homes; make changes to the record - keeping requirements in the Municipal Freedom of Information and Privacy Protection Act; and provide for additional transparency and accountability rules for the province's own political and public service. AMO supports accountability and transparency in local government and the broader public sector. In terms of Bill 8, the same steps are being followed when any other laws are tabled that affect municipal government ® is its legal language clear, practical, effective and, is it efficient, would it create unintended consequences and if so, are there ways to mitigate them. Policy changes need to achieve the results that they are intended to achieve in a manner that is accountable and respectful to all. AMO has a group of municipal lawyers and senior administrators looking at the proposed legislation and amendments that should be presented. Transparency and accountability are positive principles, but implementation will determine success or failure of this or any other legislation. We believe that the Ontario Government shares our commitment to working together on improvements to this Bill. However, it is clear through media reports and social media that the Ontario Ombudsman appears to think that it is wrong for AMO or municipal governments to have any opinion on this Bill or how to improve it. AMO will continue to do this work no matter who tries to demean us or municipal governments. Groups or individuals with their own ideas should not be discredited. In this province, all voices are encouraged to be heard, even when creating new systems of accountability. We expect the Standing Committee will hear deputations and read written submissions and that it will similarly share the basic goal — to achieve the intended results, earn public confidence, strive for systems that are efficient and practical, and make sure that any are cost effective. If we differ with the Ombudsman, it is here: AMO believes that accountability can and should be achieved in a manner that respects municipal government. We don't improve Ontario by diminishing or belittling municipal government indiscriminately. 153 ® AMO believes that good government is best achieved when municipal governments take on the difficult task of earning the trust and respect of the public that they serve. Every municipality that accepts that goal makes Ontario stronger and should be supported not vilified. AMO will share with its members its submission to the Standing Committee as we hasten to meet the Legislature and Standing Committees timelines. We will advise the memberships when this is posted. AMO Contact: Pat Vanini, Executive Director, pvaniniamo.on,ca, 416.971.9856 ext. 316. 154 From: AMO Communications <cornmunicatc@amo.on.ca> Date: November 17, 2014 at 5:59:34 PM EST To: "mmcdonald( ,elgin- countyon.ca" Subject: AMO presents the Municipal Council Education Program As an elected official you face a number of challenges. The demanding arena of municipal politics requires you to continuously expand your knowledge and skills to keep current. The Municipal Council Education Program (MCEP) offers a selection of in -class and online professional development courses for new and returning Elected Officials in 2014/2015. Courses include: 1. Councillor Training 101 Who it's for: Councillor Training 101 is designed for councillors who are newly elected and for those who are more experienced but need to refresh their knowledge. What will you learn: This full -day in -class intensive course covers: • Roles and Responsibilities • Your role as a Member of Council • Responsibilities of the Head of Council • The role of Municipal Staff • Councillors as Individuals • Closed Meeting reviews and Investigations update • Senior Government Challenges for 2014 and Municipal Implications • Municipal Finance: The Basics • Fiscal Challenges for the new council term • New financial reporting and Asset Management implications...and more. 2. Personal Responsibilities Who it's for: Personal Responsibilities is open to all Municipal Elected Officials, regardless of experience. What will you learn: Citizens across Ontario are increasing their scrutiny of councils and individual members. Couple this with the shift in personal obligations under the Safe Drinking Water Act it is time to learn how to protect your reputation, your personal finances and your political legacy. Course content includes: Safe Drinking Water Act, 2002 Oath of Office • Municipal Conflict of Interest Act • Codes of Conduct • Occupational Health and Safety Amendment Act (Violence and Harrassment in the Workplace), 2009 • Procedure By -Law Behaviour • Legislative Protection for Members (Municipal Act sections 45, 279, 283, 448(1); MCIA section 14) • The role of the Municipal Solicitor...and more. Learn more about these courses and more in the attached training brochure, or visit details on all of AMO's events and trainings. 155 As an elected official you face a number of challenges. The demanding arena of municipal politics requires you to continuously expand your knowledge and skills to keep current. The Municipal Council Education Program (MCEP) offers a selection of in -class and online professional development courses for new and returning Elected Officials in 2014/2015. All in -class courses can also be offered as customized in -house sessions for individual councils and municipal staff. Please contact AMO Events for details at events@amo.on.ca or 416.971.9856. Online: www.amo.on.ca E -mail: events @amo.on.ca Phone: 416.971.9856 Fax: 416.971.6191 Heads of Council Training 2 Councillor Training 101 3 Personal Responsibilities 4 The Meetings Series 5 Registration Form 6 156 Heads of Council This course is open to Heads of Council (Mayors, Reeves, Wardens). November2l, 2014Kingston November22, 2014.' Orillia November28, 2014: Temiskaming Shores November29, 2014.' Sudbury December 6, 2014: London Sessions are full-day starting at 8 a.m. and concluding at 4:30 p.m. Lunch is provided. $472.50 plus HST ($533.93) Cancellations must be made in writing to events@amo.on.ca no later than 14 days prior to the scheduled date of the course. Cancellations will be refunded less an administration fee of $75 plus HST ($84.75) A broad portfolio of leadership skills is essential for any successful leader. This interactive full -day session is designed to hone your existing skills and to help you develop new ones. You will gain insight into some familiar material through the lens of your own expanded experience as the leader of Council, and also review, with your peers, recent developments in the sector as they relate to your role. Course content includes: • Leadership style assessment ® Understanding the job description • Leadership in the municipal context ® Challenges of municipal leaders o A strategic planning primer • Taking control in a crisis • Communication Skills ® Working with the public, other levels of government and staff. 157 -2- Councillor Training 101 Councillor Training 101 is designed for councillors who are newly elected and for those who are more experienced but need to refresh their knowledge. January 23, 2015 :London January28, 2015: Owen Sound January 30, 2015: Orillia February 4, 2015: Cornwall February 6, 2015: Kingston February 11, 2015: Dryden Februaryl3, 2015: Thunder Bay Februaryl8, 2015: Renfrew February20, 2015: Peterborough March 3, 2015: Sault Ste. Marie March 6, 2015: Mississauga March 11, 2015: Timmins March 13, 2015: North Bay March 18, 2015: St. Catharines March 20, 2015: Burlington March 26, 2015: London $420 plus HST ($474.60) Cancellations must be made in writing to events @amo.on.ca no later than 14 days prior to the scheduled date of the course. Cancellations will be refunded less an administration fee of $75 plus HST ($84.75) Association of Unit ar i'o This full -day in -class intensive course covers: ® Roles and Responsibilities ® Your role as a Member of Council ® Responsibilities of the Head of Council ® The role of Municipal Staff • Councillors as Individuals • Personal liability, including Municipal Conflict of Interest update • Accountability and Transparency Legislation Update ® Criminal Code Provisions ® Closed Meeting reviews and Investigations update ® Senior Government Challenges for 2014 and Municipal Implications ® Municipal Finance: The Basics ® Fiscal Challenges for the new council term ® New financial reporting and Asset Management implications ® Qs and As Councillor Training 101 sessions are held back - to-back with the Personal Responsibilities course in all locations. Sessions are full -day starting at 8 a.m. and concluding at 4:30 p.m. Lunch is provided. 158 -3- Personal Responsibilities Personal Responsibilities is open to all Municipal Elected Officials, regardless of experience. January24, 2015: London January29, 2015: Owen Sound January 31, 2015: O r i l l i a February 5, 2015: Cornwall February 7, 2015: Kingston February 12, 2015: Dryden Februaryl4, 2015: Thunder Bay Februaryl9, 2015: Renfrew February2l, 2015: Peterborough March 4, 2015: Sault Ste. Marie March 7, 2015: Mississauga March 12, 2015 :Timmins March 14, 2015: North Bay March 19 2015: St. Catharines March 21, 2015: Burlington March 27, 2015: London $420 plus HST ($474.60) Cancellations must be made in writing to events @amo.on.ca no later than 14 days prior to the scheduled date of the course. Cancellations will be refunded less an administration fee of $75 plus HST ($84.75) ASJO�ialon of an Citizens across Ontario are increasing their scrutiny of councils and individual members. Couple this with the shift in personal obligations under the Safe Drinking Water Act it is time to learn how to protect your reputation, your personal finances and your political legacy. Course content includes: ® Safe Drinking Water Act, 2002 ® Oath of Office ® Municipal Conflict of Interest Act ® Codes of Conduct ® Occupational Health and Safety Amendment Act (Violence and Harrassment in the Workplace), 2009 ® Procedure By -Law Behaviour • Legislative Protection for Members (Municipal Act sections 45, 279, 283, 448(1); MCIA section 14) ® The role of the Municipal Solicitor ® and more... Personal Responsibilities sessions are held back -to -back with the Councillor Training 101 course in all locations. Sessions are full-day starting at 8 a.m. and concluding at 4:30 p.m. Lunch is provided. 159 -4- ;The Meetings Series All those who actively participate in meetings from members of council to municipal staff. Apri1l7, 2015: Kingston Apri1l8, 2015: Peterborough Apri124, 2015: Thunder Bay Apri125, 2015: London May 1, 2015: Temiskaming Shores May 2, 2015: Orillia Sessions are full -day starting at 8 a.m. and concluding at 4:30 p.m. Lunch is provided. $450 plus HST ($508.50) Cancellations must be made in writing to events@amo.on.ca no later than 14 days prior to the scheduled date of the course. Cancellations will be refunded less an administration fee of $75 plus HST ($84.75) Associafiun of xo 4 t op Chairing and participating in meetings effectively places challenges and opportunities in front of you. How you conduct yourself and how you prepare for these meetings can determine how you actively engage as a participant. This course focusses on how to improve the planning of a meeting, how to chair a meeting and will also aim to increase your success in participating in meetings. Municipal meetings are unique. This course will look beyond generic tips and tricks and will look at your municipal needs to run effective open and closed meetings. Course content includes: • Principles of successful meetings • Planning meetings • Meeting agendas • Roles and responsibilities • Procedure By -Law • Closed Meetings • and more... 160 -5- \MCEP Registration Form Please type or print clearly. Use one form per registrant. Payment MUST accompany registration. Please fax registration form to 416.971.9372 First Name Title Address City Phone Last Name Municipality Province Postal Code Fax E -mail Session Title Please indicate location preference Cost Final Cost Heads of Council Council Training 101 Personal Responsibilities $472.50 + HST $533.93 $420 + HST $420 + HST $474.60 $474.60 The Meetings Series $450 + HST $508.50 Total to be submitted: PAYMENT: Registration forms CANNOT be processed unless accompanied by proper payment. n PLEASE INVOICE. I I CHEQUE ENCLOSED. Please make cheque payable to: Association of Municipalities of Ontario 200 University Avenue, Suite 801 Toronto, ON., M5H 3C6 Pay by cheque and receive a 5% discount on your registration. HST 106732944 n Mastercard nVisa Card # Name on Card Expiry Date Signature Cancellation Policy: Cancellations must be made in writing to events ©amo.on.ca no later than 14 days prior to the scheduled date of the workshop. Cancellations will be refunded less an administration fee of $75.00 plus HST ($84.75) By completing this registration form you are providing the Association of Municipalities of Ontario (AMC) with cnnsent to send information an al activities related to current and future courses under the Municipal Council Education Program. If you wish to no longer receive information from AMC an this program please contact events @amo.on.ca to unsubscrihe. Ass :20Q L ,,•st ssss tits 901 loir,..)so, ion of 41(,=77.90;1 a ,1,10.:771.9 372 0 C Lfts(CI) .i0 LrI.CB 161 From: AMO Communications <communicate ;amo.on.ca> Date: November 13, 2014 at 6:00:40 PM EST To: "nuncdonald, ,,el gin -count y.on.ca" Subject: The Honourable David C. Onley to speak in London Dec 12. Ministry of Municipal Affairs and Housing, Municipal Services Office- Western presents the: 2014 Ontario West Municipal Conference Taking You to the Leaders Friday, December 12, 2014 The Ministry of Municipal Affairs and Housing Western Municipal Services Office in London is presents the 2014 Ontario West Municipal Conference. The conference is geared to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries with an interest in local governance. Join fellow delegates as kickoff Keynote Speaker: The Honourable David C. Onley, Former Lieutenant Governor of Ontario speaks on leadership. As Ontario's first Lieutenant Governor with a physical disability, The Honourable David C. Onley adopted accessibility as the overarching theme of his mandate. Defining accessibility as "that which enables people to achieve their full potential," and believing that true accessibility occurs only when disabled people can completely participate in all aspects of social, cultural, and economic life, Onley shares the leadership lessons he's learned from his experience at one of the top echelons of government, as well as his message of human rights for all. Also On the Agenda: The agenda is full of interesting speakers and educational programming. Some of what is on the program is listed below; further details can be found in the attached flyer and online at www.amo.on.ca • First Set of Morning Concurrents o Integration of Municipal Asset Management Plans — Part 1 o Team Norfolk o Using Housing Development Corporations to Evolve Community Housing — Regional Municipality of Waterloo o DIY Urbanism • Second Set of Morning Concurrents o Integration of Municipal Asset Management Plans — Part 2 o York Region — N6 o Using Housing Development Corporations to Evolve Community Housing — City of London o Adding Downtown Vibrancy 162 Afternoon Concurrent Sessions o New Councillor Orientation o Strategic Planning o Partnering for Economic Development Success The Details: ® Location: Best Western Lamplighter Inn, 591 Wellington Rd, London, ON. © To make a reservation please call 519.681.7151 Rates start at $103 plus applicable taxes. Please state you are attending the Ontario West Municipal Conference when you speak to a reservation agent. e Fee: $199.12 + $25.88 HST = $225.00 For details on speakers, conference program, hotel information and more please visit www.arno.on.ca 163 Association of e tai Ministry of Municipal Affairs and Housing, Municipal Services Office- Western presents the: 2014 Ontario West Municipal Conference Ontario Takin g You to the Leaders Friday, December 12, 20141 Best Western Lamplighter Inn, 591 Wellington Road, South, London, Ontario Registration, Hot Buffet Breakfast and Information Fair opens at 7:30 a.m. 1 Welcoming Remarks 8:30 a.m. Delegate Information M r. Mrs. Ms. First Name Last Name Title Municipality /Org. Address City - -- Prov. Postal Code Phone Fax Email Special Dietary Requirements: Vegetarian Allergy /Other Summary of Fees: Full Registration HST TOTAL $ 199.12 25.88 $ 225.00 Payment: Fax or mail your completed form and payment to: Association of Municipalities of Ontario Suite 801, 200 University Avenue, Toronto, ON, M5H 3C6 Fax: 416.971.9372 Cheque (preferred method of payment) Visa MasterCard Name on Card Card Number Exp Signature Cancellation Policy: All cancellations must be submitted in writing to the Association of Municipalities of Ontario. Cancellations received prior to 4:30 pm ET, November 28, 2014 will be eligible for a refund less $50.00 (plus HST) administration fee. Cancellations made after 4:30 pm are non - refundable. An alternate attendee name may be substituted at any time. Delegate Activity Selection Please indicate which of the following you wish to attend by checking the appropriate box. Please note that session descriptions are on pages 2 and 3 and are subject to change. Changes will be noted on the 2014 Ontario West Municipal Conference page on the AMO website at www.am0.on.ca Will you be attending the breakfast? If yes, please check Hot Breakfast Will you be attending the Keynote Presentation? If yes, please check Keynote Speaker David Onley, former Lieutenant Governor of Ontario FIRST SET OF MORNING CONCURRENTS (PLEASE CHECK ONE) Integration of Municipal Asset Management Plans — Part 1 (finance) Team Norfolk (local government) Using Housing Development Corporations to Evolve Community Housing — Regional Municipality of Waterloo (housing) DIY Urbanism (planning) SECOND SET OF MORNING CONCURRENTS (PLEASE CHECK ONE) Integration of Municipal Asset Management Plans — Part 2 (finance) York Region — N6 (local government) Using Housing Development Corporations to Evolve Community Housing — City of London (housing) Adding Downtown Vibrancy (planning) Will you be attending the Lunch? If yes, please check Lunch and Long - Standing Service Awards The Honourable Ted McMeekin Minister of Municipal Affairs and Housing AFTERNOON CONCURRENT SESSIONS (PLEASE CHECK ONE) New Councillor Orientation Strategic Planning Partnering for Economic Development Success For questions regarding registration, please contact Nav Dhaliwal at ndhaliwal(@amo.on.ca or 1.877.426.6527 ext. 330. For inquiries about conference content and information about Exhibitors for the Information Fair, or to discuss any other special needs, please call Ministry staff at 1.800.265.4736 164 1 Ministry of Municipal Affairs and Housing, Municipal Services Office-Western presents the: 2014 Ontario West Municipal Conference Friday, December 12, 2014 1 Best Western Lamplighter Inn, 591 Wellington Road, South, London, Ontario Registration, Hot Buffet Breakfast and Information Fair opens at 7:30 a.m. 1 Welcoming Remarks 8:30 a.m. e/r" Ontario Keynote Speaker: The Honourable David C. Onley, Former Lieutenant Governor of Ontario As Ontario's first Lieutenant Governor with a physical disability, The Honourable David C. Onley adopted accessibility as the overarching theme of his mandate. Defining accessibility s that which enables people to achieve their full potential," and believing that true accessibility occurs only when disabled people can completely participate in all aspects of social, cultural, and economic life, Onley shares the leadership lessons he's learned from his experience at one of the top echelons of government, as well as his message of human rights for all. Onley was appointed Ontario's 28th Lieutenant Governor in 2007, with his term ending in September, 2014. His seven years of service makes him the longest serving Lieutenant Governor of Ontario since Albert Edward Matthews (1937 -1946) and the province's third ongest serving viceroy since Confederation. Onley was a television journalist prior to his viceregal appointment. He worked primarily for Citytv as a weather reporter, before moving on to cover science and technology stories. Later on, he worked with the 24 -hour news station CablePulse 24 as a news anchor and host of a weekly technology series, Home Page. A published author, he was founding president of the Aerospace Heritage Foundation of Canada. Onley has served as chair of the Accessibility Standards Advisory Council of the Government of Ontario and as an accessibility council member for the Rogers Centre and the Air Canada Centre. He currently acts as Colonel Emeritus of the Regiment of The Queen's York Rangers (1st American Regiment), and was the Honorary Colonel of 25 Field Ambulance. He is the recipient of the Rick Hansen Award of Excellence, the Courage to Come Back Award, and holds 11 honorary degrees. He is a Member of the Order of Ontario, and a recipient of both the 125th Anniversary of the Confederation of Canada Medal and the Queen Elizabeth II Diamond Jubilee Medal. He has also been inducted into the Canadian Disability Hall of Fame and the Scarborough Walk of Fame. First Set of Morning Concurrent Sessions Integration of Municipal Asset Management Plans: Part 1 Municipalities manage tangible capital assets to ensure they reach their full service life, and plan for their replacement at the end of their useful life. This session will highlight how linking asset management plans with other municipal plans, such as strategic plans, can help to ensure the development of cost effective strategies for utilizing infrastructure, as well as identifying appropriate service levels. Team Norfolk The establishment of "Team Norfolk" was identified as a key recommendation in the Norfolk County Economic Development Strategy. This session will review a recent endeavor in Norfolk County to reach out and engage with the development community and professionals. Earlier this year, Norfolk staff organized a meeting with the Development Community and local registered professional planning consultants, lawyers, agents and developers for the purpose of brainstorming ideas around a number of important issues, such as attracting investment, retaining current businesses, growth and community planning. Using Housing Development Corporations to Evolve Community Housing - Regional Municipality of Waterloo The Housing Services Act has empowered local communities through their service managers to create local solutions to local housing issues. Both the City of London and Regional Municipality of Waterloo each recently developed a 10 -year plan to address housing and homelessness. One of those solutions is to create municipal Housing Development Corporations (HDCs) to build new housing, better manage the associated costs and risks, and leverage existing assets. This session will explore what prompted municipalities to create HDCs and the role those HDCs will play in the future. DIY Urbanism Citizen engagement is a required part of the land use planning process. However, traditional methods of citizen engagement can be improved. In fact, there is a growing movement toward local self- empowerment. The purpose of this session will be to review these citizen led initiatives so that municipal leaders and staff can better understand how to connect with their residents. 165 2 Associal'and Ministry of Municipal Affairs and Housing, Municipal Services Office - Western presents the: 2014 Ontario West Municipal Conference Friday, December 12, 2014 1 Best Western Lamplighter Inn, 591 Wellington Road, South, London, Ontario Registration, Hot Buffet Breakfast and Information Fair opens at 7:30 a.m. 1 Welcoming Remarks 8:30 a.m. Ontario Second Set of Morning Concurrent Sessions Integration of Municipal Asset Management Plans: Part 2 Municipalities manage tangible capital assets to ensure they reach their full service life, and plan for their replacement at the end of their useful life. This session will highlight how linking asset management plans with other municipal plans, such as strategic plans, can help to ensure the development of cost effective strategies for utilizing infrastructure, as well as identifying appropriate service levels. York Region - N6 In recent years, the focus of the northern six municipalities in York Region (N6) has been to build strong, self- sustaining communities where residents can live, work and play. Collaborative service delivery arrangements have been an effective tool used by the N6 to achieve greater value in service delivery. Key N6 projects consist of Solid Waste Collection Services, Drinking Water Quality Management, Insurance and Risk Management Services Review, Accessibility Standards for Customer Service, Training and Development, Economic Development Group and External Audit Services. Using Housing Development Corporations to Evolve Community Housing - City of London The Housing Services Act has empowered local communities through their service managers to create local solutions to local housing issues. Both the City of London and Regional Municipality of Waterloo each recently developed a 10-year plan to address housing and homelessness. One of those solutions is to create municipal Housing Development Corporations (HDCs) to build new housing, better manage the associated costs and risks, and leverage existing assets. This session will explore what prompted municipalities to create HDCs and the role those HDCs will play in the future. Downtown Vibrancy: Lessons from Brantford and Ottawa Creative place making has an important role in city building. Small cultural entities make significant, though often unrecognized, contributions to place making and downtown vitality. Harmony Square in Brantford and Ottawa's Bytown Museum are two examples of how the creative industries add vibrancy to local downtowns. Afternoon Concurrent Sessions New Councillor Orientation (E Refresher for Experienced Councillors) Whether you are a newly elected member of council or a seasoned veteran, the next four years serving your community will present many challenges and opportunities for you. The session is intended to give you a great start in understanding your new role as an elected member of municipal council. Speakers will focus on the duties of an elected official, the importance of open and transparent local government, the role of municipal staff as well as the need for you to learn and be aware of municipal policies and practices. Strategic Planning Many municipalities will use the start of their four -year term as an opportunity to identify council's priorities, and consider how goals can be achieved. The beginning stages of strategic planning are a good time to gather feedback and insight from the community. This session will draw on examples from the municipal sector where their community was engaged to help determine future direction for services and programs. Partnering for Economic Development Success This introduction to economic development will look at the spectrum of activities that your municipality and its partners can undertake in the name of "economic development" including a method to assess and inventory current initiatives in your community. Key steps for developing an economic development strategy will be reviewed with details on sources of data, such as the new Newcomer and Youth Community Indicators tool, tips for measuring success as well as information on other resources, programs and tools for economic development. Come prepared to discuss your regional economic development needs as the session will end with an opportunity for participants to share what training, resources, programs, and tools are of interest to them and their community. Up -to -date conference programming information can be found at www.amo.on.ca 166 3 From: "Beatty, Maureen (MAH)" <Maureen.BearLy@ontario.ca> Date: November 14, 2014 at 3:14:07 PM EST To: Undisclosed recipients:; Subject: 2014 Ontario West Municipal Conference - Ministry of Municipal Affairs and Housing - Friday, December 12, 2014 - London To: Municipal Clerks in the MSO-Western Region. Please share this information with members of council. The Ministry of Municipal Affairs and Housing Western Municipal Services Office in London is pleased to advise that information about our 2014 Ontario West Municipal Conference and the registration form is now posted on the Association of Municipalities of Ontario website. The conference will be of interest to elected municipal officials, municipal staff, municipal organizations and partner provincial ministries. TO REGISTER For registration details and infoTmation about panned concurrent sessions - Click below on the link to the AMO website. As our conference partner, AIVIO is VesponsNe for registrations: htt 11:11 .on.ca/AMO-Contenti& tsIOWWIC14.apx 2014 ONTARIO WEST MUNJCIPAL CONFERENCE Theme: "Taking You To The Leaders" Date: Friday, December 12, 2014 Time: 7:30 am — Registration, Welcome Breakfast and Information Fair 8:30 am Welcoming Remarks 9:00 am — Keynote Speaker on the topic of "leadership" - The Honourable David Onley, former Lieutenant Governor of Ontario 10:30 am — Concurrent Sessions 12:00 noon — Lunch and presentation of Long Standing Service Awards by The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing 2:00 pm — Concurrent Sessions 3:30 pm — Conference Ends Registration Fee: $ 225 incl. HST (includes a hot buffet breakfast and lunch) Location: Best Western Plus Lamplighter Inn & Conference Centre, 591 Wellington Road South, London, ON N6C 4R3 (free parking) htip;iiv ighterinn.cai Hotel Reservations: To arrange overnight accommodation, please Call 519-681-7151. Rates start at $103 plus applicable taxes. Please state that you are attending the Ontario West Municipal Conference when you speak to a reservation agent. 'Maureen Maureen Beatty, Municipal Advisor Ministry of Municipal Affairs and Housing Municipal Services Office - Western 659 Exeter Road, 2nd Floor London, ON N.SE 1L3 TeL 519.873,4029 Fax: 519.873.4018 Toll Free: 1.800.265.4736 maureen.beattv@ontario.ca 167 CTRL !ebootiiig Ontario's )GRP sector combined _,on �lilies in Ontario are ............................ .............. mandaie On been higher. Fort be measured by how they respond to 21st Century demands. The 2015 OGRAIROMA Combined Conference brings togetheran outstanding roster of keynote speakers - each of them leaders in the field - and a w wort ps -designed to showcase municipal ingenuity and best practices. Nik Nanos, President, Nanos Research / Premier Kathleen Wynne (invited) / Minister Lisa Raitt, Transport Canada (invited) / Jim Wilson, Leader of Ontario PCs (invited) / Andrea Horwath, Leader of Ontario NDP (invited) / The Ministers Forum / Question Box Session SMALL TOWN FORUM The organizing Committee is pleased to announce the Combined Conference's first small town forum. This will be an opportunity for representatives of communities smaller than 10,000 people to gather to exchange ideas and views on the issues that are defining the success of Ontario's smaller communities. This facilitated discussion is taking place at 2:30 PM of Sunday, February 22. Spots are limited. Register today to avoid missing out. NEW THIS YEAR, a number of young, ingenious paradigm shifters have been asked to provide passionate talks about a subject where municipalities can make a difference. These short talks — ROCC aka ROMA OGRA Combined Conference — are sure to generate buzz. Joelle Faulkner, Area One Farms — Will venture capital save the family farm? Dr. Danyaal Raza, MD MPH — Is treating poverty one of the best tools in the public health toolbox? Fahad Shuja, P. Eng — Can a web app improve winter maintenance? STUDY TOUR OF INFRASTRUCTURE MEGA PROJECT Union Station is Canada's busiest, most important multi -modal passenger transportation hub, a designated National Historic Site and a significant part of Toronto's history and identity. More than a quarter- million people use Union Station daily. The City of Toronto is leading Union Station's revitalization with three objectives: to improve the quality and capacity of pedestrian movement; to restore heritage elements; and to transform Union Station into a major destination for shopping, dining and visiting. The Combined Conference Planning Committee is excited to offer a sneak preview, behind the scenes tour of this project. This Tour will take place on Sunday afternoon. www.combinedconference.org 169 RON EDDY Chair, ROMA ROMA Chair Ron Eddy and OGRA President Tom Bateman look forward to meeting you at the 2015 OGRA/ROMA Combined Conference. TOM BATEMAN President, OGRA In 2015 there will be 21 workshops organized around seven streams asset anagemett Monday AM Tuesday AM Tuesday PM Manageable Data Collection Establishing Needs and Priorities Finance Options 0 f ° orr JAY A pmt Tuesday AM Tuesday PM Monday AM AODA and the Built Environment Tuesday AM The Ring of Fire Tuesday PM Places to Grow New Revenue Trrls Municipal Class EAs Alternative Finance and Procurement (AFP) Monday AM Tuesday AM Tuesday PM Expectations for New Councillors Communicating with Constituents Social Media Monday AM Tuesday AM Tuesday PM Joint and Several Liability Fair S Open Tendering Municipal Impact to Changing Morality Legislation innovation Tuesday AM Tuesday PM Measuring Success of Economic Development Rural Lens Green Energy Act Monday AM Pipeline v. Rail Tuesday AM Accelerating Rural Transportation Solutions Tuesday PM Active Transportation Sign up for a complimentary membership in Fairmont Presi- dent's Club and receive free internet access within the Hotel. This is available for all Conference attendees regardless of where you are staying. To sign up for your Complimentary Membership, please vist the conference website www.combinedconference.org. Fairmont Royal York: Major roadwork is being completed in the area surrounding the hotel. It is important that on your travel day you check online for directions and information on current road closures. Please visit www.combinedconference.org for the Zink. 170 www.combinedconference.org Delegates will contac the hotels dftectly to book a room. Alt hotels will be booking rooms online and by telephone (number of rooms available to book by telephone is limited). A credit card will be required to book a room or suite. Deposit cheques are not accepted. Sultes must be booked using the official sulte form. Please note the room blocks are not available until conference housing officially opens. NB: Cancellation Policy remains unchanged. Cancellation fee is equal to one night's accommodation plus applicable taxes. Fairmont Roya York Hotel cancellation fee wiH be charged on each room or suite cancelled subsequent to the initial booking. Substitutions are permitted. Overflow hotels cancellation fees wilt be charged on each room cancelled less than 72 hours before expected date of arrival. Rooms are blocked 81 the following hotels: Fairmont Royal York Hotel (main conference hotel) ^|ntedCondnnnta| Toronto Centre Sheraton Centro Toronto rand The. StraUuooaHo�� Far eodaptiO|qrmgiw. o/|ie jnis.sohedm|o et hotel rates and additional auummonndmDnn instructions visit :us nm|iu�� vimu.onmbimedton|omnno»re. Ontario Good Roads Association is always proud to recognize employees who have given l}Ogy88[S of service in the cause of good roads. For eligibility requirements and form, please visit the Awards tab on www.combinedconference.org. Deadline for receipt of nominations is Friday, January 30, 2015. Awards will be presented at the Awards Luncheon on Tuesday, February 24, 2015 during the OGRNROMA Combined Conference. For information, please contact Carmen Sousa: carmen®ogra.org or 289-291-6472. t �� -tert��&�� wm��ent FIEl | d6 / So 'What's Goin' °eat the OG RAIRO MA Clothed Cztference drogn • Ric! 011 Heard it Through the Grapkwine° that the mop Kings are coming back for the third year in a row this tide irs the best of Motown. Now is it my imagination Running Away with Mel' or does ltat5ound like a great a ening. So lters Get it On' and do some 0 9 O 0 V ®J L O UJ T 2 ® o 1.-A LL Z 0 "' CV ® CIL cu O c 0 u c° CD N 1111111 W Q m W 2 W W li Z 8 0 W% CO 0 C7 E .E O W N J � 0 � 111111111 O CU 2 0 0 VI 00 0 w c 00 U 0 0 A C0 U C 0 .0 C- . NOTES: Members fees refer to OGRA and/or ROMA membe FEES (enclosed) Non - Members o O 0 0 .fl 07 4, 0) N OD 0 W cs m 0 o m � 0 0 O C REGISTRATION TYPE 00 0 5 0a 0 O U D One Day - Tues E Half Day - Wednesday 0) 0) d) 0 U 00 E U 5 O O 0 co co co d W 0 W 2 U TO: OGRA Membership RE: Long Service Awards As in the past, the Ontario Good Roads Association will recognize employees who have given long years of service in the cause of good roads. It would be appreciated if you would complete and return the enclosed questionnaire advising us of any employee who is eligible under the conditions noted below to receive an award. The following are the eligibility requirements: ® Minimum of 30 years in the road industry employed in the municipal, provincial and/or private sectors. ® Retired from their employment or will be retiring within one year of the Annual Conference at which the award will be given. ® Immediately previous or current employer is a member in good standing of Ontario Good Roads Association. To nominate an eligible employee: Complete the attached form or download the Long Service Award Questionnaire from the OGRA website. Fax, email or mail the completed form to OGRA. Deadline for receipt of Nominations: January 30, 2015. Presentations of the awards will be made at the Awards Luncheon on Tuesday, February 24, 2015 during the OGRA/ROMA Combined Conference. For more information contact Carmen Sousa: carmen @ogra.org Yours truly, Joseph W. Tiernay Executive Director 173 OGRA Long Service Award Nomination cont'd Ontario Good Roads Association 2015 Long Service Award Nomination Form Deadline for nominations: January 30, 2015 Please print clearly. Name to appear on plaque Retirement date Position held immediately prior to retirement Total length of service in road industry Employer Business address Postal Code Bus. Tel. Home address of nominee Postal Code Home Tel. Nominated by Name Title Employer Address Postal Code Bus. Tel. Please complete nominee's personal background information on page 2. 2 OGRA Long Service Award Nomination cont'd Name of Nominee Nominee's Personal Background Part One: Employment History Please print clearly. Years (from —to) Position Employer Part Two: Personal Background (Please highlight significant career achievements, hobbies, interests, and /or family information we can include in their introduction at the Awards Luncheon.) Return completed form to: Carmen Sousa Ontario Good Roads Assoc. 1525 Cornwall Road, Unit 22 Oakville, ON L6J OB2 3 175 Tel. 289 - 291 -6472 ext 21 Fax: 289 - 291 -6477 Email: carmen @ogra.org Ministry of Finance Office of the Minister 7th Floor Frost Building South 7 Queen's Park Cr Toronto ON M7A 1Y7 Tel (416) 325 -0400 Fax (416) 325-0374 www.fin.gov.on.ca November 13, 2014 Dear Head of Council: Ministry of Municipal Affairs and Housing Office of the Minister 17th Floor 777 Bay Street Toronto, ON M5G 2E5 Tel (416) 585 -7000 Fax (416) 585 -6470 www.mah.gov.on.ca Ontario We are writing to announce the release of the Ontario Municipal Partnership Fund (OMPF) program allocations for 2015. In 2015, the province will provide a total of $515 million in unconditional funding through the OMPF to 388 municipalities across the province. This funding, combined with the municipal benefit resulting from the provincial uploads, will total more than $ 2.2 billion in 2015. This is three and a half times the level of funding provided in 2004. As you know, the review of the OMPF and the phase -down of the program to $500 million by 2016 was announced in 2012, and was also part of our 2008 upload agreement with the Association of Municipalities of Ontario (AMO) and other municipalities. The OMPF was redesigned in 2014 following consultations with municipalities from across the province. The redesigned program supports municipalities with limited property assessment, and recognizes the unique challenges of northern and rural municipalities. In addition, the program has been transformed to better target funding to northern and rural municipalities with the most challenging fiscal circumstances. Over the past year, the province has continued to consult with AMO and other municipal representatives on how best to support municipalities through the program. The 2015 OMPF builds on the redesigned program that was announced last Fall, and responds to municipal input that the program should further target funding to municipalities with the greatest fiscal challenges. The government also recognizes the importance of ensuring a manageable transition towards a program that is more targeted to these municipalities. In response to the feedback that we have heard through the consultations, the OMPF will continue to provide a significant amount of transitional assistance to ensure that municipalities receive a guaranteed level of support based on their 2014 OMPF allocation. .../cont' d 176 -2 Northern municipalities will receive at least 90 per cent of their 2014 OMPF allocation, while municipalities in other regions of the province will receive at least 80 per cent. These minimum levels of support will be enhanced up to 100 per cent for municipalities with more challenging fiscal circumstances. The 2015 OMPF reflects the government's commitment to move toward a program that better targets funding to northern and rural municipalities with the most challenging fiscal circumstances. We look forward to continuing to work with our municipal partners to ensure the design of the OMPF continues to reflect the long -term priorities of municipalities. The Ministry of Finance's (MOF) Provincial -Local Finance Division will be providing your municipal Treasurers and Clerk - Treasurers with further details on the 2015 OMPF. This information and other supporting materials will be posted in both English and French on the MOF website: http://www.fin.gov.on.ca/en/budget/ompf/2015 We are also pleased to continue our commitment to the upload of municipal costs in accordance with the 2008 Provincial Municipal Fiscal and Service Delivery Review (PMFSDR) agreement. In 2015, we will continue the phased upload of Ontario Works (OW) benefit costs and court security and prisoner transportation costs. This builds on our previous uploads of Ontario Drug Benefits (ODB) and Ontario Disability Support Program (ODSP). As a result of the upload, municipalities will benefit from more than $1.7 billion in reduced costs in 2015 alone. Combined with the OMPF, this is the equivalent of 13 per cent of municipal property tax revenue in the province. Despite the phase -down of the OMPF, our commitment to the provincial uploads means that overall support to municipalities will continue to increase, with the provincial uploads more than offsetting the reduction to the program. It is important to acknowledge that in two -tier systems, the removal of these costs off the property tax base benefits all local taxpayers including those residing in lower -tier municipalities. We encourage upper and lower tier municipalities to engage in discussions to ensure that the savings resulting from the uploads benefit their shared taxpayers in the most effective way possible. ... /cont'd 177 3 Our government has a very strong record of supporting and working with municipalities. In 2015, municipalities will benefit from approximately $3.7 billion in ongoing support through the OMPF, provincial uploads, and other provincial initiatives — an increase of $2.6 billion from the level provided in 2003. Our significant investments in municipal infrastructure are supporting communities across Ontario. Most recently, our government announced the new permanent $100 million per year Ontario Community Infrastructure Fund (OCIF) to support the revitalization and repair of roads, bridges and other critical infrastructure in small, rural and northern communities. We look forward to continuing to work with our municipal partners to strengthen and support communities across the province. Sincerely, Charles Sousa Minister Ministry of Finance Ted McMeekin Minister Ministry of Municipal Affairs and Housing 178 Laura Elliott, Director of Education and Secretary 2014 November 13 County of Elgin 450 Sunset Drive St Thomas, ON N5R 5V1 Dear Mark McDonald: Re: Disposition of Property by Thames Valley District School Board (the "Board ") — Scott Street Public School, City of St. Thomas, County of Elgin, ON As your records may indicate, approximately three years ago the Board wrote to advise you that it had declared the property (the "Property ") known as Scott Street Public School and located at 50 Scott Street, St. Thomas, Ontario, N5P 1K6 (a legal description of which is attached hereto as Schedule "A "), as surplus to its needs and intended on disposing of same. Such disposition has not occurred. As you may be aware, the disposition of real property by a school board is governed, in part, by Regulation 444/98 (the "Regulation "), promulgated under the Education Act (Ontario). The Board continues to intend to dispose of the Property and, in accordance with section 13 of the Regulation, is providing you with notice of same. In the event you have an interest in acquiring the Property, we strongly recommend that you familiarize yourself with the Regulation. Included with these materials is a copy of the form of offer the Board would be prepared to entertain in respect of the Property. As you will see, the Property is being sold on an "as is" basis and the Board has not and shall not be required to provide any representations or warranties of any kind with respect to whether the Property and processes and undertakings performed thereon have been and are in compliance with any applicable environmental laws, regulations and orders or whether the Property is suitable for any specific use. Please also note that one of the most significant aspects of the Regulation is that the Board is required to dispose of the Property at its fair market value ( "FMV "). To assist the Board in arriving at its determination of the FMV of the Property, the Board has: (a) retained a planner to advise as to the Property's highest and best use, taking into account the reasonable likelihood of the Property being rezoned for such use; and, (b) retained the services of an AACI (an Accredited Appraiser of the Canadian Institute), who is a member of the Appraisal Institute of Canada, to complete an appraisal of the FMV of the Property based on such planner's advice and other relevant information concerning the Property. As a matter of courtesy, we have enclosed a colour aerial site map for the Property. Thames Valley District School Board m Organizational Support Services Business 1250 Dundas Street, P.O. Box 5888, London, Ontario N6A 5L11 ill: 519- 452 -2000 Fax: 519 - 452 -2254 website: www.ivdsb.ca We build each student's tomarr,w, every day.. Should you wish to submit an offer for the Property, please forward same to our legal counsel, as follows: Harrison Pensa LLP, Attn: Mr. Tim McCullough, 450 Talbot Street, London, Ontario, N6A 5J6. Please know that, unless the Board disposes of the Property pursuant to an offer received during the ninety (90) day period following the date of this letter and otherwise in accordance with the terms of the Regulation, the Board shall be entitled to proceed with the disposition of the Property on the open market. Should you have any questions regarding the Property, we would ask that you forward same to our legal counsel at the address specified above. Please refrain from contacting any Board personnel directly, unless and until the Board initiates communications with you Judy Berkin Business Services Officer Thames Valley District School Board 180 SCHEDULE A LEGAL DESCRIPTION OF PROPERTY 50 Scott Street, St. Thomas, ON, N5P 1 K6 Plan 37, Lots 1, 2, 3, Part 4, Plan 15, Lots 13, 14, Part 12, Plan 37, Lot 1 N/S Curtis & Plan 15, Part Lot 11, Part Lot 12 EIS East S/S Scott in the City of St. Thomas, County of Elgin 181 Elysian St Elysian St 0 v VI PI m m 6 a Jessie St w C v) W d In Scott St ' Talbot St Talbot St Scott St Curtis St OFFER TO PURCHASE VENDOR: The Thames Valley District School Board (the "Vendor ") PURCHASER: REAL PROPERTY: Address: Legal Description: (the "Property ") 1. SALE OF PROPERTY: The Purchaser hereby offers to buy from the Vendor the Property in accordance with the terms and conditions as set out in this Offer to Purchase (hereinafter referred to as the "Agreement "). 2. PURCHASE PRICE: The purchase price (the "Purchase Price ") shall be DOLLARS CDN ($ ) payable as follows: a) a deposit equal to TEN (10 %) of the Purchase Price payable by way of certified cheque or bank draft on the date hereof as a deposit payable to the Vendor's Solicitors, "Harrison Pensa, In Trust "; and b) the balance of the Purchase Price, subject to adjustments, payable by certified cheque on completion of this Agreement. 3. ADJUSTMENTS: Local improvements rates, if any, shall constitute the only adjusting items and shall be apportioned and allowed to the day of completion, the day of completion itself to be apportioned to the Purchaser. 4. FIXTURES EXCLUDED: Outdoor playground equipment, if any. 5. IRREVOCABILITY: This Agreement shall be irrevocable by the Purchaser until considered by the Trustees of the Vendor at a meeting to be held no later than sixty (60) days following the submission of this Agreement, after which date, if not accepted, this Agreement shall be null and void and the deposit shall be returned to the Purchaser in full, without deduction. 6. CONDITIONS: a) SOIL AND ENVIRONMENTAL TESTS: The Purchaser shall have a period of thirty (30) days from the date of the Vendor's acceptance of this Agreement to satisfy itself in its sole and absolute discretion as to the soil and environmental condition of the Property. The Purchaser may enter on the Property and have soil and environmental tests conducted using qualified agents or servants. The Purchaser agrees that all such tests shall be conducted using reasonable care and it shall restore the Property to a condition as close as reasonably possible to its condition prior to entry. The Purchaser agrees to FORM OF OFFER TO PURCHASE 2.DOC 183 indemnify and save harmless the Vendor from and against all claims, demands, costs, including reasonable legal costs, damages, expenses and liabilities whatsoever arising out of its entry on the Property and the conducting of such tests. If the results of the soil tests are not satisfactory to the Purchaser, it shall within the time limit set forth above, deliver written notice to that effect, to the Vendor and the Agreement shall be terminated and the deposit immediately returned to the Purchaser without interest or deduction: failing delivery of such written notice this condition shall be deemed to have been waived by the Purchaser. This condition is inserted for the benefit of the Purchaser and may be waived by it at any time during the time limited period herein. b) COMPLETION CONDITIONAL ON REZONING: The completion of the transaction contemplated hereby is conditional upon the Purchaser successfully causing the Property to be rezoned to an zoning designation as provided in the comprehensive zoning bylaw of the municipality in which the Property is located and upon successfully obtaining an amendment to the Official Plan, if necessary, within One Hundred Twenty (120) days of the Vendor's acceptance of this Agreement, failing which this Agreement shall be null and void and the deposit shall be returned to the Purchaser in full without interest or deduction. In applying to the municipality for rezoning and /or an amendment to the Official Plan, the Vendor agrees to provide its consent to the Purchaser to make the necessary applications to the municipality for the rezoning and /or Official Plan amendment, provided all costs relating to such applications shall be borne by and for the account of the Purchaser. The Purchaser agrees to provide the Vendor with a copy of any application the Purchaser may make for amendment to the zoning designation for the Property and/or the Official Plan forthwith upon its filing with the municipality. The Vendor shall have the right to terminate this Agreement in the event that the application for rezoning and/or the amendment to the Official Plan, if necessary, has not been filed with the municipality having jurisdiction over such application within thirty (30) days following acceptance of the Agreement by the Vendor, in which event this Agreement shall be null and void and the deposit shall be returned to the Purchaser in full without interest or deduction. 7. COMPLETION DATE: The Agreement shall be completed by no later than 4:30 p.m. EST on the date (the "Completion Date ") which is twenty (20) days following the satisfaction of the re- zoning condition set forth in section 6(b). Upon completion, vacant possession of the Property shall be given to the Purchaser. 8. TITLE SEARCH: The Purchaser shall be allowed until 4:30 p.m. EST on the fifteenth (15th) day prior to the Completion Date (the "Requisition Deadline ") to examine the title to the Property at its own expense and to satisfy itself that there are no outstanding work orders or deficiency notices affecting the Property. 9. NOTICES: Any notice relating to or provided for in this Agreement shall be in writing. 10. HST: The Vendor shall on completion collect, any Harmonized Sales Tax ( "HST ") exigible on the Purchase Price and shall forthwith remit such HST in accordance with applicable legislation, unless the Purchaser provides to the Vendor evidence (satisfactory to the Vendor), that the Purchaser: is an HST registrant: shall self - assess and remit all HST payable in connection with the transfer of the Property; and, shall indemnify and save harmless the Vendor from and against any and all HST penalties, costs and/or interest which may become payable by or assessed against the Vendor as a result of any inaccuracy, misstatement or misrepresentation made by the Purchaser in connection with this Agreement. FORM OF OFFER "10 PURCHASE 2.DOC 184 11. FUTURE USE: The Vendor and the Purchaser agree that there is no representation or warranty of any kind that the future intended use of the Property by the Purchaser is or will be lawful. 12. TITLE: Provided that the title to the Property is good and free from all registered restrictions, charges, liens and encumbrances except as otherwise specifically provided in this Agreement, including Schedule 1 hereto, and save and except for: (a) any registered restrictions or covenants that run with the land providing that such are complied with;(b) any registered municipal agreements and registered agreements with publicly regulated utilities providing that such have been complied with, or security posted to ensure compliance and completion, as evidenced by a letter from the relevant municipality or regulated utility; (c) any easements for the supply of utility or telephone services to the Property or adjacent properties; and (d) any easements for drainage, storm or sanitary sewers, public utility lines, telephone lines, cable television lines or other services. If prior to Requisition Deadline any valid objection to title or to any outstanding work order or deficiency notice, or that the principal building may not be insured against risk of fire is made in writing to the Vendor and which the Vendor is unable or unwilling to remove, remedy or satisfy and which the Purchaser will not waive, this Agreement notwithstanding any intermediate acts or negotiations in respect of such objections, shall be at an end and the deposit paid shall be returned without interest or deduction and the Vendor shall not be liable for any costs or damages. Save as to any valid objection so made by the Requisition Deadline and except for any objection going to the root of the title, the Purchaser shall be conclusively deemed to have accepted the Vendor's title to the Property. 13. "AS IS" CLAUSE: The Purchaser acknowledges that the Property is being purchased on an "as is" basis. The Purchaser acknowledges that the Vendor has not made, did not make and shall not be required to provide any representations or warranties of any kind with respect to whether the Property and processes and undertakings performed thereon have been and are in compliance with any applicable environmental laws, regulations and orders or whether the Property is suitable for any specific use, including, without limitation, for purposes of any particular construction or development. The Purchaser acknowledges and agrees that the Vendor shall not be liable for any damages of loss whatsoever arising out of or pursuant to any claims in respect of any of the foregoing. 14. TITLE DOCUMENTS: The Purchaser shall not call for the production of any title deed, abstract, survey or other evidence of title to the Property, except such as are in the possession or control of the Vendor. 15. DOCUMENT DELIVERY: The Vendor agrees to deliver to the Purchaser, within five (5) days from its acceptance of the Agreement (copies of the following documentation, provided such documentation is in the Vendor's possession): a) a survey or surveyors certificate of the property; b) a site plan; c) floor plans of the building; d) particulars of the cost of utilities consumed in the last twelve (12) month period of active use of the Property by the Vendor e) any Designated Substance Report; and f) a roofing Detail Report. and the Vendor shall have no other obligation to produce documentation other than as set out herein. 16. DOCUMENT PREPARATION: The Transfer /Deed shall, save for the Land Transfer Tax Affidavit, be prepared in registerable form at the expense of the Vendor. 17. TIME LIMITS: Time shall in all respects be of the essence hereof; provided that, the time for doing or completing any matter provided for herein may be extended or abridged by an agreement, in writing, FORM OF OFFER TO PURCHASE 2.DOC 185 26. COUNTERPARTS AND ELECTRONIC TRANSMISSION: This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original and all of which taken together shall be deemed to constitute one and the same instrument. In addition, this Agreement may be executed either in original, faxed form or other electronic form and the parties adopt any signatures received by facsimile or other means of electronic transmission, as original signatures of the parties; provided, however, that any party providing its signature in such manner shall promptly forward the other party an original of the signed copy of this Agreement which was so faxed or electronically transmitted by other means. DATED this day of , 201 [insert name if Purchaser is a Corporation] Name: Title: I have the authority to bind the Corporation. Witness [insert name if Purchaser is an Individual] The Thames Valley District School Board hereby accepts the above Agreement and agrees to complete the sale of the Property on the terms and conditions herein contained. DATED this day of , 201 THAMES VALLEY DISTRICT SCHOOL BOARD Per: Per: Name: Title: Name: Title: VENDOR'S LAWYER: Harrison Pensa LLP, Attention: Tim McCullough 450 Talbot Street, PO Box 3237, London, ON N6A 4K3 PURCHASER'S LAWYER: FORM OF OFFER TO PIJRCHASE 2.DOC Ph. #519 -661 -6718 Fax # 519 - 667 -3362 186 Ministry of Tourism, Culture and Sport Office of the Minister 9th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2E1 Tel: (416) 326 -9326 Fax: (416) 326 -9338 NOV - 7 2014 Mr. Mark McDonald Chief Administrative Officer County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr. McDonald: Ministere du Tourisme, de la Culture et du Sport Bureau du Ministre 9e etage, Edifice Hearst 900, rue Bay Toronto, ON M7A 2E1 Tel.: (416) 326 -9326 Telec.: (416) 326 -9338 Ontario Re: 2014 -15 Public Library Operating, Pay Equity, and First Nation Salary Supplement Grants I am pleased to approve $116,739 for your public library under the Public Library Operating, Pay Equity, and First Nation Salary Supplement Grants program for the 2014 -15 fiscal year. Your funding includes library pay equity funding of $14,387. The Ontario government is committed to a strong library sector. Libraries play a significant role in contributing to lifelong learning, culture development and literacy. The Ministry is pleased to be able to continue its support for public libraries. For further information about your grant obligations, please contact: • Mima Casola, Culture Programs Advisor, at 416 - 314 -7613 or by email at mima. casola @ontario . ca • Shannon Khan, Program Assistant, at 416 - 314 -5186 or by email at shannon.khan @ontario . ca Our government values the contributions of public libraries in building strong, vibrant communities across the province and I wish you success in your activities. 187 COUNTY OF ELGIN By -Law No. 14 -25 "TO AMEND BY -LAW NO. 12 -27 BEING A BY -LAW TO AUTHORIZE SPEED LIMITS" WHEREAS pursuant to Section 128(2) of the Highway Traffic Act, being Chapter H.8, R.S.O. 1990, as amended, the council of a municipality may by by -law prescribe a different rate of speed for motor vehicles driven on a highway or portion of a highway under its jurisdiction than is prescribed in Section 128(1a); and WHEREAS the County of Elgin did pass By -Law No. 12 -27 prescribing different rates of speed for motor vehicles on certain highways under its jurisdictions; and WHEREAS it is deemed expedient to amend said By -Law to prescribe a different rate of speed on certain highways under its jurisdiction. NOW THEREFORE BE IT RESOLVED THAT the Municipal Council of the Corporation of the County of Elgin enacts as follows: THAT a maximum rate of speed of 60 km /hr (formerly 80 km /h) be established for a section of Dexter Line (County Road 24) from the east property limits of East Road to 400 metres east, in the Municipality of Central Elgin. THAT a maximum rate of speed of 60 km /hr (formerly 80 km /h) be established for a section of Culloden Road (County Road 46) from 100 metres south of the south property limits of Eden Line to 400 metres north of the north property limits of Eden Line, in the Municipality of Bayham. THAT the penalties provided in Section 128(14) of the Highway Traffic Act shall apply to offences against this by -law. THAT this by -law shall become effective once signage setting out the speed limit has been duly posted. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25th DAY OF NOVEMBER 2014. Mark G. McDonald, Chief Administrative Officer 188 David Marr, Warden COUNTY OF ELGIN By -Law No. 14 -26 "BEING A BY- LAW TO AUTHORIZE THE WARDEN AND CHIEF ADMINISTRATIVE OFFICER TO ENTER INTO A FUNDING AGREEMENT WITH THE ONTARIO MINISTRY OF HEALTH AND LONG -TERM CARE TO IMPLEMENT A TWO -YEAR COMMUNITY PARAMEDICINE PILOT PROJECT IN THE MUNICIPALITY OF BAYHAM " WHEREAS Section 5(3) of the Municipal Act, S.O. 2001, Chapter 25 as amended grants municipal power to exercise its capacity, rights, powers and privileges by by -law; and, WHEREAS Section 8(1) of said Act confers broad authority to municipalities to govern its affairs as it considers appropriate; and, WHEREAS Section 9 of said Act confers upon a Municipality the rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act: and, WHEREAS the Ontario Ministry of Health and Long -Term Care, has granted Elgin County $80,000 to support Community Paramedicine within the County of Elgin and the City of St. Thomas; and, WHEREAS Elgin County Council deems it advisable to accept said funds for the specific purposes mentioned herein. NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin enacts as follows: 1. That the Warden and Chief Administrative Officer be authorized and directed to sign an agreement with the Province of Ontario for $80,000 in Community Paramedicine funding for the County of Elgin and the City of St. Thomas; and, 2. That a two -year pilot project be initiated in the Municipality of Bayham. READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 25TH DAY OF NOVEMBER 2014. Mark G. McDonald, Chief Administrative Officer. 189 David Marr, Warden. CLOSED MEETING AGENDA November 25, 2014 Staff Reports: 1) Director of Human Resources — Municipal Act Section 240.2 (d) labour relations or employee negotiations — Arbitrated Renewal Collective Agreement with ONA 2) Director of Human Resources — Municipal Act, Section 240.2 (d) labour relations or employee negotiations — Seeking Wage Mandate for Collective Bargaining with the Canadian Union of Public Employees 3) Director of Human Resources — Municipal Act, Section 240.2 (d) labour relations or employee negotiations — Seeking Mandate for Collective Bargaining with ONA 4) Director of Engineering Services — Municipal Act, Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board — Dexter Line Property Acquisition Correspondence: (Attached) 1) Municipal Act, Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees — Medical Officer of Health 190