May 12, 2015 County Council Agenda PackageORDER
1st
2nd
3rd
4th
ORDERS OF THE DAY
FOR TUESDAY, MAY 12, 2015 - 9 :00 A.M.
Meeting Called to Order
Adoption of Minutes - April 14, 2015
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 a.m. Shirley Biro - Volunteer Member of VON Community Relations &
Advocacy Committee & Julie Simpson - VON Fund Development
Coordinator with a VON Middlesex -Elgin PowerPoint presentation
(attached)
9:15 a.m. Jason Bevan, Hemson Consulting Ltd. with a PowerPoint
presentation titled "Elgin County 2015 Development Charges Study
Council Information Session" (attached)
9:30 a.m. Kevin Jackson, General Manager, Mark Masseo, Senior Counsellor/
Satellite Coordinator & Sharen Symondson, CED Officer, Elgin
Business Resource Centre with presentation (attached)
9:45 a.m. Ronda Stewart, Manager & Tara McCaulley, Business Advisor, Elgin/
St. Thomas Small Business Enterprise Centre with a PowerPoint
presentation (attached)
10:00 a.m. Ceremonial Tree Planting in Honour of Arbor Week, south side of the
Administration Building near Sunset Drive
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements /Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Law
14th ADJOURNMENT
LUNCH WILL BE PROVIDED
NOTICE: Deputy Warden for May
Deputy Warden for June
May 26, 2015
June 25, 2015
November 27, 2015
1
Councillor Jones
Councillor Wiehle
County Council Meeting — 9:00 a.m.
7th Annual County of Elgin Warden's Charity Golf
Tournament — St. Thomas Golf & County Club
2015 Warden's Banquet — Vienna Community
Centre
DRAFT COUNTY COUNCIL MINUTES
Tuesday, April 14, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor Mennill (vacation).
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Currie
Seconded by Councillor Jones
THAT the minutes of the meeting held on March 24, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
Regional Rideshare Initiative An Invitation to Participate
Mr. Ryan Craven, Transportation Demand Management Coordinator and Mr. Jamie Skimming,
Air Quality Manager, City of London with a PowerPoint outlining the background and logistics of
the Regional Rideshare Initiative and requesting that Elgin County participate.
Moved by Councillor Wiehle
Seconded by Councillor Martyn
THAT the presentation titled "Regional Rideshare Initiative An Invitation to Participate" from the
City of London be received and filed.
- Carried.
Recent Projects, Acquisitions & Activities
The Manager of Archives provided Council with an update on the recent activities of the Elgin
County Archives including projects and acquisitions.
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT the presentation titled "Recent Projects, Acquisitions & Activities" from the Manager of
Archives, dated April 14, 2015 be received and filed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Annual Warden's Banquet - Another Option — Councillors Currie and Jones
Councillors Currie and Jones presented the report outlining an alternative option to the
traditional Warden's Banquet. The alternative option included a scaled down guest list and a
less formal atmosphere while still recognizing the work of the Warden and past Elgin County
Wardens.
2
County Council 2 April 14, 2015
Moved by Councillor Marr
Seconded by Councillor Wolfe
THAT County Council support the new format called the Warden's Dinner including the
invitation of past Warden's spouses.
- Carried.
Regional Rideshare Initiative - City of London — Director of Engineering Services
The director presented the report recommending that Council approve Elgin County's
participation in the Regional Rideshare Initiative. The Regional Rideshare Initiative is a service
that connects two or more individuals so that they can share a ride from their residential area to
an employment area.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT the County of Elgin agree, in principle, to participate in the Regional Rideshare Initiative,
subject to a thorough review and approval by the County Solicitor and Frank Cowan Company;
and,
THAT the first year funds be allocated from the 2015 Operating Surplus and the second and
third year funds, if approved by County Council, be allocated from the Economic Development
Department.
- Carried.
Automated External Defibrillator (AED) — Director of Engineering Services
The director presented the report recommending that Council approve the purchase and
installation of an Automated External Defibrillator (AED) for the County Administration Building.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT an Automated External Defibrillator be purchased for the County Administration Building,
450 Sunset Drive, Central Elgin; and,
THAT the monies be allocated from the Administration Building Operating Budget.
- Carried.
Port Burwell - Emergency Medical Services Base — Director of Engineering Services
The director presented the report recommending that Council approve Medavie EMS Elgin
Ontario's request to relocate the Vienna EMS base to the Port Burwell Fire Station.
Moved by Councillor Jones
Seconded by Councillor Marr
THAT the County of Elgin direct Medavie EMS Elgin Ontario Incorporated to relocate the
Bayham EMS Station to the Port Burwell Fire Station subject to the concurrence of the
Municipality of Bayham; and,
THAT assuming the Municipality of Bayham concurs with the move to Port Burwell, Medavie
EMS Elgin Ontario provide an update to County Council in August 2015 in regards to the EMS
base at the Port Burwell Fire Station.
- Carried.
Joint Accessibility Advisory Committee Appointments — Accessibility Coordinator
The coordinator presented the report recommending that Council appoint Douglas Mayer,
Arnold Row, Stephen Campbell and Michele Horton to the Joint Accessibility Advisory
Committee for 2015 — 2018.
3
County Council 3 April 14, 2015
Moved by Councillor Currie
Seconded by Councillor Martyn
THAT County Council approve the appointment of Douglas Mayer, Arnold Row, Stephen
Campbell and Michele Horton to serve on the County of Elgin /Central Elgin Joint Accessibility
Advisory Committee (JAAC) effective immediately for a three year term.
- Carried.
Council recessed at 10:11 a.m. and reconvened 10:23 a.m.
Wide Area Network Services — Manager of Information Technology
The manager presented the report detailing the Request for Proposal (RFP) process and
seeking Council's approval to award the contract for the County's Wide Area Network (WAN).
The County's WAN connects the Administration Building with the three LTC Homes.
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT Eastlink be selected to provide Wide Area Network Services to the County's facilities for
a three (3) year term for a total price of $43,200 per year with the option to extend the current
agreement for an additional two (2) years; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Approval for Official Plan Amendment No. 13, Municipality of Bavham — Manager
of Planning
The manager presented the report providing Council with the information required to consider
granting Official Plan Amendment No. 13, Municipality of Bayham.
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.13 to the Municipality of Bayham Official Plan, File No. BA- OPA13 -14 regarding
a policy change affecting surplus residence severances and that staff be directed to provide
notice of this decision in accordance with the Planning Act.
- Carried.
Approval for Official Plan Amendment No. 14, Municipality of Bavham — Manager
of Planning
The manager presented the report providing Council with the information required to consider
granting Official Plan Amendment No. 14, Municipality of Bayham.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.14 to the Municipality of Bayham Official Plan, File No. BA- OPA14 -14 regarding
the redesignation of lands for St. Paul's United Church and that staff be directed to provide
notice of this decision in accordance with the Planning Act.
- Carried.
Proposed Itinerary for 2015 Tour of Roads, Libraries and Homes — Director of
Community and Cultural Services
The director presented the report outlining a proposed itinerary for Council's tour of roads,
libraries and homes scheduled for June 2015.
4
County Council 4 April 14, 2015
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the report titled "Proposed Itinerary for 2015 Tour of Roads, Libraries and Homes" from
the Director of Community and Cultural Services, dated March 30, 2015, be received and filed.
- Carried.
Elgin County Museum Advisory Committee Membership — Director of Community
and Cultural Services
The director presented the report informing Council of the members currently sitting on the
Elgin County Museum Advisory Committee.
Moved by Councillor Marr
Seconded by Councillor Martyn
THAT the report titled "Elgin County Museum Advisory Committee Membership" from the
Director of Community and Cultural Services, dated March 30, 2015, be received and filed.
- Carried.
2014 Economic Development Year In Review — Marketing and Communications
Coordinator
The coordinator presented the 2014 Economic Development Year In Review— a document
containing a comprehensive review of Economic Development and Tourism activities in 2014.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT the report titled "2014 Economic Development Year In Review" from the Marketing and
Communications Coordinator, dated March 9, 2015 be received and filed.
- Carried.
Elgin St. Thomas Public Health ( ESTPH) Reserve Policy — Director of Financial
Services
The director presented the report informing Council of a request from the ESTPH Board of
Health requesting that their reserve be doubled in order to provide for future maintenance on
their new building.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT a letter from the Warden be sent to the Elgin St. Thomas Public Health Board
communicating that the County does not support a change in the Board's reserve fund policy,
and a copy of this report which provides the rational for this position be forwarded to the Board
and City Council.
- Carried.
CORRESPONDENCE
Item for Consideration
1. Randy Pettapiece, MPP, Perth- Wellington appealing to the Provincial and Federal Ministers
of Transportation to provide improved transportation options for southwestern Ontario.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT Correspondence Item #1 be received and filed.
- Carried.
5
County Council 5 April 14, 2015
Items for Information (Consent Agenda)
1. Roberta Gillard, Elgin County 4 -H Association thanking Council for 2015 grant.
2. Responses to Elgin County's concerns regarding Phragmites australis:
a) Hon. Glen Murray, Minister of the Environment and Climate Change.
b) Heather Bouw, Deputy Clerk, Municipality of Dutton Dunwich.
c) Jeff Yurek, MPP, Elgin- Middlesex- London, PC Critic of Natural Resources & Forestry.
3. AMO Communication Emails re:
a) Ministry of Education Releases new process for School Closures.
b) AMO Report to member Municipalities Highlights of the March 2015 Board Meeting.
c) Recent Developments Regarding Housing and Homelessness Prevention.
4. Hon. Bill Mauro, Minister of Natural Resources and Forestry with an update on the Spring
Flooding Season and the Role of the Ministry's Surface Water Monitoring Centre.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT Correspondence Items #1, 2, 3(b) & (c) and 4 be received and filed.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3(a):
Moved by Councillor McWilliam
Seconded by Councillor Marr
THAT in response to the recently announced Pupil Accommodation Review Guidelines (PARG),
Elgin County Council commend The Ministry of Education for the new obligation of school boards
to formally consult with municipal governments; and conversely express its continued concern
over the removal from consideration the impact school closures have on local communities as
hubs of economic activity.
- Carried.
OTHER BUSINESS
Statements /Inquiries by Members
Councillor Martyn commended Councillor Wiehle on his presentation to the Field Naturalist's
Society regarding the on -going threat to pollinators.
The Director of Community and Cultural Services reminded Council that the International
Plowing Match Legacy Scholarship is open for applicants with a deadline of May 15, 2015.
Notice of Motion - None.
Matters of Urgency - None.
Closed Meeting Items
Moved by Councillor Jones
Seconded by Councillor Currie
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (c): a proposed or pending acquisition or disposition of
land by the municipality or local board — Update #3 Dexter Line Land Purchases; Section
240.3.1: purposes of educating councillors - Case File Update on Economic Development
Leads and Opportunities; and, Section 240.2 (b): personal matters about an identifiable
individual, including municipal or local board employees — Consultation Response to POA
Reform.
- Carried.
6
County Council 6 April 14, 2015
Moved by Councillor Wolfe
Seconded by Councillor McWilliam
THAT we do now rise and report.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Jones
THAT staff be directed to respond to the proposed Administrative Monetary Penalties
Consultation by outlining the various concerns to the Ministry of the Attorney General.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the confidential verbal update on Economic Development Leads and Opportunities in
the County from the General Manager of Economic Development be received and filed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Wiehle
THAT in response to the necessary property acquisitions for the relocation of a portion of
Dexter Line, staff be directed to work with the County Solicitor to develop a public
communication strategy for distribution if deemed appropriate and necessary; and,
THAT the Chief Administrative Officer be authorized and directed to commence expropriation
of the required lands as directed and when deemed appropriate by the County Solicitor.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Marr
Seconded by Councillor Currie
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY -LAWS
Moved by Councillor Jones
Seconded by Councillor Marr
THAT By -Law No. 15 -14 "To Amend By -Law No. 12 -27 Being a By -Law to Authorize Speed
Limits" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Marr
THAT By -Law No. 15 -15 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the April 14, 2015 Meeting" be read a first, second
and third time and finally passed.
- Carried.
7
County Council 7 April 14, 2015
ADJOURNMENT
Moved by Councillor McWilliam
Seconded by Councillor Wolfe
THAT we do now adjourn at 11:55 a.m. and meet again on May 12, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
Mark McDonald,
Chief Administrative Officer.
8
- Carried.
Paul Ens,
Warden.
VON will be Canada's leading charitable organization
addressing community health and social needs
Mission
VON Canada, a charity, guided by the principles of Primary
Health Care, works in partnership with Canadians for a
healthier society through:
Leadership in community —based care
Delivery of innovative, comprehensive health and
social services
Influencing development of health and social policy
10
Nearly 4 in 10
Canadians have
someone in their
family who needs
or has n �ded
VON is Canada's largest national not - for - profit home and
community care organization
A registered charity
Over 13,000 staff and volunteers
52 sites in thousands of communities across Canada
Plays an active role in Leadership, Policy and Advocacy,
Research, Innovation, and Technology
12
iii
Largest VON site in Canada
Founded in 1906
Serves the counties of Elgin
& Middlesex, and the City of London
Over 900 staff, 1400 volunteers, and
administers over 50 programs
Elgin Office — 175 S Edgeware Rd., St.
Thomas
13
.�1 s:...k._. "-
Volunteer Transportation
Accessible Transportation
8,577 rides
(including 3,372
volunteer hours)
Elgin 2013/14 Fiscal Year
14
Meals on Wheels
Social & Congregate Dining
31,745 meals served
(including 3,325 volunteer
hours delivering)
Elgin 2013/14 Fiscal Year
15
SMART Exercise &
Falls Prevention
1,615 clients
31,524 classes
1,647 volunteer hours
Home Help
104 clients accessed 1,974 units
Hospice Programs
108 clients accessed 1,543 units
Visiting Programs
242 clients matched 3277 visits
16
1,593 volunteer hours
3,032 volunteer hours
At VON, we strive to
help people live
safely and
independently at
home for as long as
p ssible
remaining e
with their cornr
l6thAnnual
VON Great Community Run, Walk 'n' Roll
Lions Park in Mt Brydges
Sunday, June 28t ", 2015
• Registration: 9:30am
• Opening & Start: 10am
• Free Event T -Shirt
• Free BBQ Picnic
0 0 .111
VON Great Community Run, Walk 'n' Roll
Lions Park in Mt Brydges
Sunday, June 28th, 2015
▪ Registration: 9:30am
e Opening & Start:10am
▪ Free Event T -Shirt
▪ Free BBQ Picnic
20
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Elgin County
2015 Development Charges Study
Council Information Session
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Tuesday, May 12, 2015
HEMSON
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• Background
• Development Charges Overview
• Development Forecast
• Draft Capital Programs
• Draft Calculated Rates
• Council Consierations
• Next Steps
HEMSON
21
• The County does not currently levy DCs
• DCs are implemented through by- laws)
which have a maximum life of five years
• DCs governed by Provincial statute: the
Development Charges Act, 1997
• Aylmer, Malahide, Central Elgin, & St.
Thomas (separated) all levy DCs
HEM SON
What Are Development Charges?
• Fees imposed on development to finance
development - related capital costs
• As a municipality grows, new infrastructure
and facilities are required to maintain
service levels (e.g. ambulance facilities,
roads, etc.)
• Principle is "growth pays for growth" so that
financial burden of servicing development is
not borne by existing taxpayers
HEM SON
22
Development Charge Context
• Development Charges
— Fund a share of the capital cost of expanding municipal
infrastructure to service the needs arising from new
development
• Direct Developer Contributions
— Fund costs that would normally be required as part of a
subdivision agreement(i.e. internal roads, sidewalks,
streetlights, intersections, park elements)
• Property Taxes
— Statutory and non - statutory reductions on DCs
— Fund operating costs and long -term repair and
replacement of municipal infrastructure
HEMSON
• DCs are most commonly collected at the
time of building permit issuance
— Act also permits the collection of DCs at the time
of subdivision approval for engineered services
• Upper tier DCs are collected at the lower
tier level
• DC reserves /accounts must be established
on a service -by- service basis
HEMSON
23
• Service exclusions:
— Cultural and entertainment facilities, including
museums, theatres and art galleries
— Tourism facilities including convention centres
— Parkland acquisition
— Hospitals
— Headquarters for general administration of
municipalities and local boards
— Waste management
HEM SON
• Eligible capital costs:
— Costs to acquire and improve land (including
leasehold interest in land)
— Building and structure costs
— Rolling stock with a useful life of 7 years or more
— Furniture and equipment, excluding computer
equipment
— Development - related studies
— Interest and financing costs
HEM SON
24
7
County of Elgi
Proposed DC Rate Structure
General Government (stud es)
Library Services
Land Ambulance
Long Term Care
Provincial Offences
Roads and Related
II VIII IIII IIII VIII 111111 IIII 1111111 III 1111111 III
90%
90%
90%
90%
90%
100%
0 11 111111
II 0 01111
10 years
10 years
10 years
10 years
10 Years
Build out
Note:
1) Both general and engineered services are based on a 10 -year planning
period from 2015 -2024
HEMSON
E
Preliminary Develapm
Forecast
• Forecast of population, households, employment
and building space has been completed to 2031
• Ten -year and to 2031 forecast informed by:
- Census data
- Official Plan targets
- Employment Land Strategy, September 2012
HEMSON
25
Prelim
nary Development Forecast
Dwelling Units
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Census Population
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Place of Work Employment1
New Non -res Building
Space (sq.m)
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Excludes work at home
All Services
Planning Horizon (2015 -2024)
20 At 14 201 Growth
0 t
2024 2024
HEMSON
• Maximum allowable charge for general
services based on average service level
provided in preceding ten years (2005 -
2014)
• Calculated by multiplying ten -year historical
service level by the forecast growth in the
ten -year planning period
• Establishes a development charges ceiling
for "soft" services
HEMSON
26
• Capital costs have been adjusted in
accordance with DC legislation:
— Capital grants & subsidies
— Replacement /benefit to existing shares
— 10% legislated discount for "general services"
— Available DC reserve funds
— Post - period benefit shares (post -2024)
• Capital programs are largely based on 2015
capital budget
HEMSON
Total Capital
Program
$725,000
Grants/
Subsidies
»»»»»»»»»»» » » » » » » » » » » » » » » » » » » » » » » » » » » » » » »»
$101,750
Non -DC Eligible
(BTE, 10% etc.)
$323,550
DC Recovery
(2015 -2024)
$299,700
Future DC's
(Post -2024)
$0
• Development - related studies:
- Development Charges (2)
- Official Plan Review (1 partial, 1 full)
- Agricultural Study
- Various Strategy Studies (Accommodation, Investment, FDI,
Residential Attraction)
- Community Improvement Plan
- Dutton Industrial Park Study
HEMSON
27
Total Capital
Program
$3,396,700
Grants/
Subsidies
$0
Non -DC Eligible
(BTE, 10% etc.)
$2,973,600
DC Recovery Future DC's
(2015 -2024) (Post -2024)
$197,900 $225,200
• New Projects:
— Material acquisition (book purchases)
— New Alymer Branch (ten -year lease costs)
— New Shedden Branch (ten -year lease costs)
HEMSON
14
Total Capital
Program
$140,000
Grants/
Subsidies*
$60,600
Non -DC Eligible
(BTE, 10% etc.)
$7,950
DC Recovery
(2015 -2024)
$71,450
• New Projects:
— Additional Ambulance Vehicle
— Equipment to outfit 10 additional paramedics
Future DC's
(Post -2024)
* Grants and subsidies include the City of St. Thomas share of new capital
projects
HEMSON
28
Total Capital
Program
$29,000,000
Grants/
Subsidies
Non -DC
Eligible (BTE,
10% etc.)
$7,250,000 $21,434,600
DC Recovery
(2015 -2024)
$315,400
Future DC's
(Post -2024)
• New Projects
- Terrace lodge new building construction*
* Total DC eligible cost only includes area relating to proposed Great Room
HEMSON
16
Total Capital
Program
$7,867,000
Grants/
Subsidies*
Non -DC
Eligible (BTE,
10% etc.)
$2,247,700 $1,899,300
• New Projects:
DC Recovery
(2015 -2024)
$26,350
Future DC's
(Post -2024)
$3,693,650
- Accessibility/ Space Needs (Museum/ POA) (2016)
- Accessibility/ Space Needs (Museum/ POA) (2017)
*Total amount of grants and subsidies reflects share of museum space that
has been removed from the DC calculation
HEMSON
29
17
Total Capital
Program
$10,275,000
Grants/
Subsidies
$2,125,000
• New Projects:
Non -DC
Eligible (BTE)
$4,598,100
DC Recovery
(2015 -2024)
$3,551,900
Future DC's
(Post - 2024)
— Centennial Line Urbanization
— Road 5 FDR /DST
— Various bicycle lanes
— Improvements to Miller Road (engineering and road works)
— Various infrastructure works (East Street and Imperial Road)
— Dexter Line Relocation
— Transportation Master Plan and Highway 3 By -pass Study
— New Drains (County share)
HEM SON
$0
Ten -Year Capital Frog.
Total Gross Cost ($millions)
Less: Grants & Subsidies*
Less: Benefit to Existing Share
Less: 10% Discount
Less: Available Reserve Funds
Less: Post -2024 Benefit
DC Eligible Share
$ 51.40
$ 11.78
$ 30.70
$ 0.54
$ 0.00
$ 3.92
$ 4.46
*Grants and subsidies includes contributions from other municipalities, the province
and ineligible DC costs
HEM SON
30
19
Calculated Fully Serviced
Residential DC Rate
Library Services,
General
Government,
5.4%
Roads And
Related, 81.5%
4.0%
Land
Ambulance, 1.2%
Long Term Care,
7.2%
.",61111111111111111111111111111:
General Services = 18%
Engineered Services = 82%
H h ON
Provincial
Offences, 0.5%
Singles & Semi -
Detached
$4,291
Rows & Other
Multiples
$2,723
Apartments
$2,193
2.0
General Land
Government, Ambulance,
6.8 %_ 1.5%
Roads And
Related , 91.0%
General Services = 9%
Engineered Services = 91%
EMSON
31
Provincial
Offences, 0.7%
Non- Residential
Charge per
Square Metre
$8.41
London
Brantford
Oxofrd - Ingersoll
Oxford - Tillsonburg
Norfolk
Strathroy - Caradoc
Elgin County Calc. - Central Elgin
Haldimand
Elgin County Calc. - Malahide
St. Thomas (SA1) Current
Elgin County Calc. - Aylmer
Elgin County - Calculated
Chatham -Kent (Water &
Wastewater)
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flll fll6ll IA fllll11111�0.
,�,m
lwagdg✓rrded1 1111111 II1lIII1lIII1 11111'111 11 ,1,11N1111 doh
;' r✓ra
kii ✓A�
Nf,kfFlNk
[IaaW400W400W
111,,1,11111111u1111111111111 u,1,,oh
111,,1,11111111u1111111111111 u,1,,oh
111,,11111111111111111111111111111
m11'1VU111111111111111111V
111111111111111111
111111111111111111111111111111111111111 .1
rr(�/�9tir�rti
11,'NIIIVUU0g,,
$13,022
$12,205
$11,850
$11,039
$10,664
$9,089
MOW $8,199
1t✓ 1r ,geomagol�tP,✓7rll $4,291
Lw Latraat„wlrrw„w /Cr $3,578
$-
$5,000 $10,000
HEM SON
$15,000
$17,971
$16,328
$20,000
$21,453
$28,123
at Upper/ Single Tier
tia Local
a3 Area - Specific
$25,000
$30,000
Simcoe
Peterborough
Grey
Elgin County - Calculated
Wellington
Oxford County
Dufferin
Middlesex County
rarararararrerrr ✓a ✓a
4rarara a/aa�ag w✓ w✓ w✓ v�r giray�! �durrerga !Amrr✓koga�a�TU�ag!wmr
✓rrii ✓ii $6,283
yo�au6rra, �, ���T, �e�HTI, a�, ��awr, 0 aoaoa�a�a�6�a✓ rarNNwr�oa��rlrkF����' FrF��tiar ,���Ga;
al ✓lrll /r / ✓lLt,l!w r/ lllr'/! l✓ lall/ r/✓ lLtf, l!✓ !, ✓alr'/!lrLlall /r / ✓l /Il! ✓1! ✓Sl /!lrLF,l, Val/ tf ,ll ✓1!a /llli/!lr /lall /r %l /tfllw a /lll /!lr /l ll / / ✓l /tfl!w aal al /la111 / ✓llIi
w�7
r r ' � r r t er r r � � � r r er � G e � � r r er r e✓l t�✓rlr ✓ ✓a l � 'r✓r ' ✓ ✓a l � ✓ar� ff � 'r✓✓r ' e e r✓w r,
$1,000
$2,805
$2,652
$2,647
$2,000 $3,000
HE SON
32
$4,291
$4,000 $5,000
$5,250
$5,203
ra Upper Tier
$6,000 $7,000
Rate
Non -Resic entiei
London
Oxofrd - Ingersoll
Chatham -Kent (Water & Wastewater)
Oxford - Tillsonburg
St. Thomas (SA1) Current
Strathroy - Caradoc
Norfolk
Elgin County Calc. - Central Elgin
Elgin County Calc. - Malahide
Brantford
Haldimand
II l
II l
imFm oom
II l
II l
II l
II l
parson
(Commercial)
III
II l
III
II I
II I
II I
II I
II I
II I
yom
$68.00
$67.98
$63.77
ric 04 ! 14%14, 444 g 411 (/u/t411 1444 ! (u g4W1 4 aaas N $60.86
IllUl11�dll�A�I�d�MIII�I�III�IdUsdd�dd�U, lll611llUl11dll�l�I�d�Mldldlllltiddl I���
$0.00
$20.00
HEMSON
$30.47
111111 d11111111dMll11ll111111111
$42.96
$38.00
$40.00
$57.98
$57.74
$55.56
$60.00
$73.34
Upper/ Single Tier
Local
El Area - Specific
$80.00
?/6
Rate
Non -Resic entiei
Simcoe
Wellington
Peterborough
Oxford County
Elgin County - Calculated
Dufferin
Middlesex County
Grey
parson
(Commercial)
li4f�ug44f�ug44f�ug44f�ug44f�tg44fr4ug44T2�ug44fr4Lg44fr4u* fr44
1114;1,14
raffeagaigA
4 L f; r r� , r r l� r✓ 4 r t 4
$8.41
4441 ll 141 /1111141/11 144
Hera s ‘44 ,4
$0.00
$0.00
$0.00 $5.00
$6.24
$11.95
$10.64
$10.00 $15.00
HEMSON
33
$19.16
$20.00
$25.00
$31.28
U Upper Tier
$30.00
$35.00
25
• Council not being asked to pass DCs at this point
• If Council wishes to further consider DCs, a
background study and statutory public meeting are
required
• Council can adopt DCs at calculated rates or any
level under that amount
• Absence of DCs would result in approximately
$400,000+ per year in tax supported funding for
identified growth - related infrastructure
HEN1SON
6
• Statutory Exemptions:
— School Boards
— Municipal buildings
— Minor residential expansions
— Industrial expansions up to 50%
• Possible Non - Statutory Exemptions:
— Industrial?
— Farms?
— Places of Worship?
— BIA /CIP Areas?
SON
34
2.7
• Council direction on whether to proceed with public
consultation
• Prepare Background Study & Draft DC By -law
• Advertise for Public Meeting
• Hold Public Meeting
• Council consideration of rates
HENISON
35
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
GENERAL GOVERNMENT
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
I Ineligible Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
10%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
1.0 GENERAL GOVERNMENT
1.1 Development - Related Studies
1.1.1 Development Charges Study
2015
$ 30,000
$ -
$ 30,000
$ -
$ 3,000
$ 27,000
$ -
$ 27,000
$ -
1.1.2 Development Charges Study
2020
$ 30,000
$ -
$ 30,000
$ -
$ 3,000
$ 27,000
$ -
$ 27,000
$ -
1.1.3 Official Plan Review (Partial)
2018
$ 125,000
$ -
$ 125,000
$ 62,500
$ 6,250
$ 56,250
$ -
$ 56,250
$ -
1.1.4 Official Plan Review (Full)
2023
$ 250,000
$ -
$ 250,000
$ 125,000
$ 12,500
$ 112,500
$ -
$ 112,500
$ -
1.1.5 Agricultural Study
various
$ 37,000
$ 18,500
$ 18,500
$ 9,250
$ 925
$ 8,325
$ -
$ 8,325
$ -
1.1.6 Acommodation Strategy
various
$ 37,000
$ 18,500
$ 18,500
$ 9,250
$ 925
$ 8,325
$ -
$ 8,325
$ -
1.1.7 Investment Strategy
various
$ 37,000
$ 18,500
$ 18,500
$ 9,250
$ 925
$ 8,325
$ -
$ 8,325
$ -
1.1.8 FDI Strategy
various
$ 37,000
$ 27,750
$ 9,250
1 $ -
$ 925
$ 8,325
$ -
$ 8,325
$ -
1.1.9 Residential Attraction Strategy
various
$ 37,000
$ 18,500
$ 18,500
$ -
$ 1,850
$ 16,650
$ -
$ 16,650
$ -
1.1.10 Community Improvment Plan Study
Various
$ 100,000
$ -
$ 100,000
$ 75,000
$ 2,500
$ 22,500
$ -
$ 22,500
$ -
1.1.11 Dutton Industrial Park Study - County Share
2015
$ 5,000
$ -
$ 5,000
$ -
$ 500
$ 4,500
$ -
$ 4,500
$ -
Subtotal Development - Related Studies
$ 725,000
$ 101,750
$ 623,250
$ 290,250
$ 33,300
$ 299,700
$ -
$ 299,700
$ -
TOTAL GENERAL GOVERNMENT
$ 725,000
$ 101,750
$ 623,250
$ 290,250
$ 33,300
$ 299,700
$ -
$ 299,700
$ -
36
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
LIBRARY SERVICES
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
Ineligible Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
10%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
2.0 LIBRARY SERVICES
2.1 Materials & Equipment
2.1.1 Book Purchases
Various
$ 2,630,000
$ -
$ 2,630,000
$ 2,543,210
$ 8,679
$ 78,111
$ -
$ 78,111
$ -
2.1.2 New Alymer Branch
Various
$ 617,711
$ -
$ 617,711
$ 308,856
$ 30,886
$ 277,970
$ -
$ 119,826
$ 158,144
2.1.3 New Shedden Branch
Various
$ 148,960
$ -
$ 148,960
$ 74,480
$ 7,448
$ 67,032
$ -
$ -
$ 67,032
Subtotal Materials & Equipment
$ 3,396,671
$ -
$ 3,396,671
$ 2,926,546
$ 47,013
$ 423,113
$ -
$ 197,937
$ 225,176
TOTAL LIBRARY SERVICES
$ 3,396,671
$ -
$ 3,396,671
$ 2,926,546
$ 47,013
$ 423,113
$ -
$ 197,937
$ 225,176
37
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
LAND AMBULANCE
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
Ineligib
e Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
10%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
3.0 LAND AMBULANCE
3.1 Vehicles and Equipment
3.1.1 Additional Ambulance Vehicle
2024
$ 125,000
$ 54,125
$ 70,875
$ -
$ 7,088
$ 63,788
$ -
$ 63,788
$ -
3.1.2 Equipment for 10 Additional Paramedics
2024
$ 15,000
$ 6,495
$ 8,505
$ -
$ 851
$ 7,655
$ -
$ 7,655
$ -
Subtotal Vehicles and Equipment
$ 140,000
$ 60,620
$ 79,380
$ -
$ 7,938
$ 71,442
$ -
$ 71,442
$ -
TOTAL LAND AMBULANCE
$ 140,000
$ 60,620
$ 79,380
$ -
$ 7,938
$ 71,442
$ -
$ 71,442
$ -
38
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
LONG TERM CARE
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
Ineligib
e Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
10%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
4.0 LONG TERM CARE
4.1 Buildings and Land
4.1.1 Terrace Lodge New Building Construction
TOTAL LONG TERM CARE
2016
$ 29,000,000
$ 29,000,000
$ 7,250,000
$ 7,250,000
$ 21,750,000
$ 21,750,000
$ 21,399,591
$ 21,399,591
$ 35,041
$ 35,041
$ 315,368
$ 315,368
$ -
$ -
$ 315,368
$ 315,368
$
$ -
39
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
PROVINCIAL OFFENCES
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
Ineligib
e Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
10%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
6.0 PROVINCIAL OFFENCES
6.1 Buildings, Land & Furnishings
6.1.1 Accessibility /Space Needs (Museum /POA)
6.1.2 Accessibility /Space Needs (Museum /POA)
TOTAL PROVINCIAL OFFENCES
2016
2017
$ 6,052,000
$ 1,815,000
$ 1,729,143
$ 518,571
$ 4,322,857
$ 1,296,429
$ 1,485,982
$ -
$ 283,688
$ 129,643
$ 2,553,188
$ 1,166,786
$ -
$ -
$ 26,340
$ -
$ 2,526,848
$ 1,166,786
$ 7,867,000
$ 2,247,714
$ 5,619,286
$ 1,485,982
$ 413,330
$ 3,719,973
$ -
$ 26,340
$ 3,693,634
40
ELGIN COUNTY
DEVELOPMENT - RELATED CAPITAL PROGRAM
ROADS AND RELATED
Project Description
Timing
Gross
Project
Cost
Grants/
SubsidieslOther
Recoveries
Net
Municipal
Cost
I Ineligib
e Costs
Total
DC Eligible
Costs
DC Eligible Costs
Replacement
& BTE Shares
0%
Reduction
Available
DC Reserves
2015-
2024
Post
2024
7.0 ROADS AND RELATED
7.1 Roads and Related Projects
7.1.1 Centenntial Line Urbanizartion (1.6 km)
2015
$ 1,600,000
$ -
$ 1,600,000
$ 240,000
$ -
$ 1,360,000
$ -
$ 1,360,000
$ -
7.1.2 Road 5 FDR /DST (Carrol Line to Thames River)
2015
$ 335,000
$ -
$ 335,000
$ 50,250
$ -
$ 284,750
$ -
$ 284,750
$ -
7.1.3 Sunset Bicycle Lanes
2015
$ 50,000
$ -
$ 50,000
$ 48,350
$ -
$ 1,650
$ -
$ 1,650
$ -
7.1.4 Intersection Control Beacon - 52 and 31
2015
$ 40,000
$ -
$ 40,000
$ -
$ -
$ 40,000
$ -
$ 40,000
$ -
7.1.5 Miller Road Engineering
2015
$ 50,000
$ -
$ 50,000
$ 25,000
$ -
$ 25,000
$ -
$ 25,000
$ -
7.1.6 Miller Road
2016
$ 1,500,000
$ -
$ 1,500,000
$ 750,000
$ -
$ 750,000
$ -
$ 750,000
$ -
7.1.7 East Street
2015
$ 100,000
$ -
$ 100,000
$ 15,000
$ -
$ 85,000
$ -
$ 85,000
$ -
7.1.8 Imperial Road
2015
$ 400,000
$ -
$ 400,000
$ 60,000
$ -
$ 340,000
$ -
$ 340,000
$ -
7.1.9 Dexter Line Relocation - Construction
2020
$ 4,500,000
$ 2,000,000
$ 2,500,000
$ 2,417,500
$ -
$ 82,500
$ -
$ 82,500
$ -
7.1.10 Transportation Master Plan
2017
$ 50,000
$ -
$ 50,000
$ 25,000
$ -
$ 25,000
$ -
$ 25,000
$ -
7.1.11 New Bike lanes
various
$ 1,000,000
$ -
$ 1,000,000
$ 967,000
$ -
$ 33,000
$ -
$ 33,000
$ -
7.1.12 Hwy 3 By -pass Study
2015
$ 250,000
$ 125,000
$ 125,000
$ -
$ -
$ 125,000
$ -
$ 125,000
$ -
7.1.13 New Drains County Share
various
$ 400,000
$ -
$ 400,000
$ -
$ -
$ 400,000
$ -
$ 400,000
$ -
TOTAL ROADS AND RELATED
$ 10,275,000
$ 2,125,000
$ 8,150,000
$ 4,598,100
$ -
$ 3,551,900
$ -
$ 3,551,900
$ -
41
County of Elgin Council Presentation (approx. 15 minutes )
• EBRC fiscal year end County numbers (see attachment)
• Year End Totals — Businesses Met With: 133
(County only) Businesses Started: 42
Jobs Created: 42
Businesses Expanded: 24
Additional Jobs Created: 6
Businesses Maintained: 81
Jobs Maintained: 89
• Loans — 45% of loans disbursed in 2014/15 were awarded to County Businesses
• Economic Impact (Mark Masseo)
• Success Stories — Past/ Present/ Future
• Questions
9- ET IS
Aylrr.r Office - 2014125
EETE.E.E.
COMPARISON REPORT- 20 13 ss 2D2,4
liTealaTe.
a H. Saa-E_Td -
si
»I LEI
71 TEA
0, 01 El
T
_ mk -AN Es I ss:
3.1t. TS,- sal ET
TEal 1-11 1-Na LE: 5.11
ET: TEE 49
GI
al Ed
al
INN
- - — - -
t.-s ENTNEN1 - CA.
1,NEN
-.=
El El El ,31 El El Q.1 GI El 21
11 5,1 al e 3t ell -17.1 61 .10.2 E,
21 1.1 1 -.1 El 0, 331 •,Eti 0 TE..'
El El Ti 11 fl -11 El 1,1 El
Dottss Cate -MOSS
,-: 1 ANNNIE I a a a ea-1-1 I 1-E.a37
1.1 lad' 11; „se 71 IQ
471 -4=e a 1,1 I el 1.1 ET! =
Ell
TTa-111 -
TE
-ETT 4
eat-EN! =2.1-31 ETE aa.-EST E.E.-1,51 Me--ITE Ee,-,a-1-T,e, Tr la, ....a:3,-e YEE=
-se s3I
si
71 ETI TEI
TEN
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EN.M.-ErTs,Essi
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.E.,1,-ENTNEEN,NETANENTENE,,,NENNNE
st:
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asT
r„,= NiETN fEN ee..4
Mae kv...0 ZEIT-
NNNEE: NNENTE., ENN.NNENE, ETENE,
43
Updated: April 9, 2015
NAICS Summary - Aylmer
Industry Category p
11, Agriculture, Forestry, Fishing
Hunting
22. Utilities
23 Construction
31 -33. Manufacturing
41. Wholesale Trade
44-45. Retail Trade
Apr
ay Jun
Types of Businesses in East Elgin
Aug Sep Oct Fiov Sec San Feb Mar To
48-49 Transportation &
Warehousing
51, lnformatio
industries
Real Estate, Rental & teasing
54. Professional, Scientific &
Techinical Services
56. Administrative & Support,
Waste Management &
Remediat on Services
61. Education Services
62. Health Care & Social
Assistance
71. Arts, Entertai
Recreation
72. Accommodation & Food
Services
81. Other Services (Except Public
Administration)
by Industry Sector
port /Export Clie
44
Updated: April 9, 2015
NAICS Summary - Dutton
Industry Catego
p
Consu
Ap
Types of Businesses in West Elgin
ay Jun Jul Aug Sep Oct Nov Dec Jan
Total
11, Agricult
Hunting
ure 4 ®®
Li i1 0 0 0
®® 1 0
11EIMMI tI
Ci®
Forestry. F €shing &
23, Construction
41, Wholesale Trade
44-45 Retaii Trade
48-45 Transpo
Warehousing
ion &
51. Information & Cultural
Industries
4, Professio
chinical Se
al, Scientific
56. Administrative & Support,
Waste Management & Remediation
Services
61.
ion Services
62. Health Care & Social Assistance
ent &
72. Accommodation, & Food
Services
81, Other Services (Except Public
Administration)
Other
To Consults by Industry Sector
Import /Export Client Inquiri
Updated: April 9, 2015
Aylmer Office - 2014/15
Consults
.- .......... .
nquiries
Businesses Started - City
Businesses Started - County
Businesses Expanded - City
Businesses Expanded Coun
Jobs Created - City
Jobs Created - County
Jobs Maintained
Loan Inquiries
Outreach /Event Activities / Net orking
Year at a glance -Both Offices
April
September
October November
Dutton 0
Consults
ce- 2014/15
nquiries
Businesses Started - City
Businesses Started - County
Businesses Expanded - City
nesses Expanded Count
September
December
February
Outreach /Event Activities /Networking
Note One Counsellor for both Satellite office sforApril-August
46
ENTERPRISE CENTRE
Helping Small Business at Every Stage
Objectives
Assist new entrepreneurs in the evaluation and process of
business start -up
Provide support and encourage stability for both early stage
and growing small businesses
Promote business ownership as a viable career option for
youth by developing opportunities to learn entrepreneurial
skills and qualities
Serve any client in St. Thomas, Elgin County or beyond
48
HwWe Held:
Provide free business counselling
Review business plans and cash flows
Guidance on licenses, permits and regulations
Business Name registration, GST /HST registration
Referrals to professional services and business mentors
Marketing and business promotion opportunities
Training workshops and business events
Client outreach and site visits
49
Business Events
Ask An Expert small groups
Government Services Seminars
E- Marketing Workshops
Bridges to Better Business
International Women's Day
www.SBECi n novation.ca
eta
ter Cornpany
Up to a $5000 grant
Up to $400 in training funds
Successful Mentor match -up
Must be between agesl 8-29
Business start -up or expansion
Vulnerable or underserviced youth
Two year pilot targets:
20 youth access business specific training
11 grants disbursed
51
Ontario
Sumrn rCornpany
Skills development program
Up to $3000 grant
Must be between ages] 5 -29
Students must be returning to school
72 Summer Companies between 2009 -2014
$216,000 youth grants spent locally
52
Ontario
¥TE Impact Our 2 Person Teem
Conducted 518 in -depth consultations across
Elgin -St. Thomas (compared to 468 last year)
Assisted 7 Elgin business start -ups which
resulted in 11 jobs in Elgin
Trained 10 Elgin Summer Company students
Hosted 25 small business events while
connecting with 770 attendees
Disbursed $45,000 in Summer Company grants
Disbursed $30,000 in Starter Company grants
In Partne
Ontario
working Togethe
can
Canada Business Ontario
Your Business Information Connection
THE cORPORXIION OF THE (Try Of
THOMAS
Are% rwl.
ELGIN
BUSINESS RESOURCE CENTRE
A Community Fmures Dcvdopment Cm:pm:ion
55
NTERPRISE CENTRE
56
REPORTS OF COUNCIL AND STAFF
May 12, 2015
Staff Reports — (ATTACHED)
Manager of Planning — Final Approval for Plan of Vacant Land Condominium, Prespa
Construction Ltd.
Purchasing Coordinator — Quarterly Information Report — Contract Awards
January 1, 2015 to March 31, 2015
Director of Engineering Services — Highway 3 Transportation Needs Assessment Study
From St. Thomas to Aylmer — Selection of Consultant
Deputy Director of Engineering Services — Award of Tender for Culvert Sliplining
(Contract No. 6290- 15 -03)
Deputy Director of Engineering Services — Engineering Services for Dexter Line (County
Road 24)
Deputy Director of Engineering Services — 2014 County Road Maintenance Expenditures
Manager of Programs and Community Development — Elgin County Library — Recent
Programs, Partnerships and Activities
Director of Community and Cultural Services — Library Software Regional Partnership Update
Director of Community and Cultural Services — Provincial Support of Library On -Line Resources
Director of Financial Services — First Quarter Budget Performance
Director of Homes and Seniors Services — Homes — Terrace Lodge Safety Modifications
Director of Human Resources — Human Resources Policy 12.100 (Payments on Retirement)
57
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: April 16, 2015
SUBJECT: Final Approval for Plan of Vacant Land Condominium
Part Lot 1, Concession 9
Municipality of Central Elgin
File No.: 34CD -13002
Owner: Prespa Construction Ltd.
INTRODUCTION:
This report is to advise County Council that final approval was given for a plan of vacant
land condominium in the Municipality of Central Elgin on April 15, 2015. (see attached maps)
DISCUSSION:
Elgin County granted draft plan approval to this plan of condominium on March 25, 2014
requiring that certain conditions be fulfilled prior to final approval being given. This plan of
condominium constitutes 12 units on which individual, single- detached dwellings are to be
erected.
The subject lands are located in the Municipality of Central Elgin (Lynhurst) and they are to
be developed on full municipal services. The County has received clearance letters from
the Municipality, various Ministries, agencies and utilities which indicate that all conditions
of draft approval have been satisfied.
In accordance with By -Law No. 13 -28 "A By -Law to Delegate Certain Authorities... " the
Manager of Planning has been given the authority to approve final plans of subdivision
once all of the conditions of draft plan approval have been met and after clearance letters
have been received.
CONCLUSION:
This report is to advise that final approval of this plan of condominium was granted and the
plans were signed by the Manager of Planning on April 15, 2015 and forwarded to the Elgin
County Land Registry Office for registration. The Municipality of Central Elgin and the
developer's agent have been notified.
RECOMMENDATIONS:
THAT the report titled "Final Approval for Plan of Vacant Land Condominium, File Number
34CD -13002 (Prespa Construction Ltd.)" from the Manager of Planning dated April 16, 2015
be received and filed.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning 58 Chief Administrative Officer
DECLARATCN REGISIE AS Na.
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NOTES
UNIT BOUFDAR DEFINITIONS
LEGEND
0
20 40
Meters
Map Produced by:
Township of Malahide
GIS Department
Projection: NAD 83
UTM Zone 17
Date: Apr 10, 2015
This drawing is neither a
legally recorded map
nor a survey and is not
intended to be used as one.
-.
POINT
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NOTES
UNIT BOUFDAR DEFINITIONS
LEGEND
0
20 40
Meters
Map Produced by:
Township of Malahide
GIS Department
Projection: NAD 83
UTM Zone 17
Date: Apr 10, 2015
This drawing is neither a
legally recorded map
nor a survey and is not
intended to be used as one.
Prespa Condo
Elgin County
Prespa Condo
0 65 130
Meters
Map Produced by:
Township of Malahide
GIS Department
Projection: NAD 83
UTM Zone 17
Date: Apr 20, 2015
This drawing is neither a
legally recorded map
nor a survey and is not
intended to be used as one.
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Elgin, !
APPENDIX A
Purchases /Projects greater than $15,000
January 1, 2015 to March 31, 2015
Department
Budget
Allocation
Project
Supplier /
Contractor
Amount
(HST excluded)
Engineering
Capital
Granular "A" Shouldering
D &D Trucking &
Construction
Services
$75,440.00
Homes
Capital
Replacement of 120 Mattresses
M.C. Healthcare
$41,929.00
Economic
Development
and Tourism
Operating
Printing of the 2015 Visitor's
Guide
Sportswood
Printing
$16,345.00
Engineering -
Emergency
Management
Operating
911 Emergency Response
Network Primary Public Safety
Answering Position (PPSAP) -
Contract Extension
Northern
Communication
Services
$38,411.10
(Contract
Extension)
62
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: April 28, 2015
SUBJECT: Highway 3 Transportation Needs Assessment Study from St. Thomas to
Aylmer — Selection of Consultant
INTRODUCTION:
In 2011 the County of Elgin along with the City of St. Thomas, the Town of Aylmer, the
Townships of Malahide and Southwold and the Municipality of Central Elgin petitioned
the Ministry of Transportation to carry out a traffic assessment study along a portion of
Highway 3 to release lands for potential development within the affected municipalities.
Council approved that the County and Ministry of Transportation Ontario (MTO) enter
into partnership to hire a consultant to update a previous study regarding Highway 3
between St. Thomas and Aylmer. Both parties have agreed to fund the project 50/50
(see attached MTO correspondence).
The purpose of the Study is to assess Highway 3 within the Study Area between
Highway 4 and Hacienda Road (see attached map) and determine the immediate (10
year), short -term (20 year) and long -term term (30 year) operational and capacity
needs; the levels of reserve capacity beyond the 30 -yr horizon; and determine
opportunities that address those needs. This Study will help the MTO decide whether
or not the current Highway 3 by -pass designations that are east and west of St. Thomas
should be retained or revoked (in full or in part) and under what conditions.
This report provides details on the Request for Proposal (RFP) process and seeks
Council's approval to award the contract for the Study to the recommended Consultant.
DISCUSSION:
In late 2014 the County in partnership with the MTO issued a Request for Qualifications
to Consulting Engineering firms prior to proceeding to a Request for Proposals. A total of
six firms made submissions and the evaluation committee pre - qualified three firms to
proceed to the RFP stage. The committee consisted of County and MTO staff.
The Request for Proposal for the Highway 3 Transportation Needs Assessment Study
was issued on March 10 and closed on March 27, 2015. All three pre - qualified firms
noted below submitted a proposal for this study project.
- CIMA Canada
- IBI Group
- MMM Group Ltd.
63
A two envelope system was used for this RFP; the Consulting Engineering firms were
required to submit their price for the project in a separate sealed envelope. The firms
were first scored on the following criteria:
i) Project Understanding and Approach
ii) Work Plan, Methodology and Quality Assurance Plan
iii) Project Schedule
iv) Management Plan
The Evaluation Committee consisting of members of the County and MTO met on April
27 to evaluate the proposals. Firms achieving a minimum score of 45 out of 75 had their
pricing envelopes opened. The Purchasing Coordinator opened the price envelopes and
factored the project cost into the overall scores.
The firm that achieved the highest overall score is MMM Group Ltd. The proposed team
from MMM Group Ltd has extensive experience in this type of transportation planning
study. Recent projects and experience included in their proposal are:
- Highway 17 - Mattawa (Preliminary Design & Class EA Study)
- Lauzon Parkway Extension - Windsor (Preliminary Design & Class EA Study)
- Veterans Memorial Highway South Extension - London (Class EA Study)
The total cost for the Transportation Needs Assessment Study is $239,000 plus
applicable HST. This amount will be split 50/50 between the County and MTO. The
County's portion will be allocated from the 2015 capital surplus.
CONCLUSION:
County and MTO staff are pleased with the outcome of the RFP process. The project
team will consist of members from the County and MTO and it is expected that the
project will commence in June with completion scheduled for May 2016.
The Consultants first task will be to identify and meet with external stakeholders
including the City of St. Thomas, Municipality of Central Elgin, Township of Malahide,
Township of Southwold and Town of Aylmer to review key issues and concerns. All
municipalities will be kept up to date on the status of the project. Two County Council
presentations have been included in the Consultant's work plan.
RECOMMENDATIONS:
THAT MMM Group Ltd. be selected to complete the Highway 3 Transportation Needs
Assessment Study from St. Thomas to Aylmer at a total price of $239,000, plus HST;
and,
THAT approval be conditional upon receipt of confirmation from the Ministry of
Transportation that they concur with the selection of the Consultant and agree to fund
50% of the cost; and,
64
THAT the County's share of the project cost be allocated from the 2015 capital surplus;
and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
65
Ministry of Transportation
Engineering Office
West Region
659 Exeter Road
London, Ontario N6E 1 L3
Telephone: (519) 873 -4333
Facsimile: (519) 873 -4236
June 19, 2014
Ministere des Transports
Bureau du genie
Region de I'Ouest
659, chemin Exeter
London (Ontario) N6E 1L3
Telephone: (519) 873 -4333
Telecopieur : (519) 873 -4236
Mr. Clayton Watters, P.Eng., MBA
Director of Engineering Services
County of Elgin, Engineering Services
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mr. Watters:
e Ontario
DIV2014 -284
Thank you for your letters dated expressing your interest and commitment to moving
forward with the Highway 3, St. Thomas to Aylmer, Transportation Needs Assessment
Study. I have been asked to respond on behalf of Ann Baldwin.
At this time, the ministry does not have the resources to lead the study. Should the
county proceed with the study, the ministry agrees to participate in the acquisition
process to assist the county in retaining a service provider and as a project team
member throughout the study.
The work, as described in the Request for Proposal Terms of Reference (November
2013) is estimated to cost approximately $250,000 and the county is committing to 50%
of the project cost. The ministry agrees to cost share 50% of the study cost to an upset
limit of $125,000. Should the cost of the assignment exceed $250,000, the cost will be
reviewed and the decision to move forward with the study will be agreed upon by both
the ministry and the county prior to award.
We look forward to hearing if the county is going to proceed with the study.
Yours Sincerely,___
ness, P. Eng.
�A/Manage , Engineering
We •egion
. •E
JUN 2 6 2014
COUNTY OF ELGIN
ADMitaTRATIVE SERVICES
c. Mark G. McDonald, Chief Administrative Officer, County of Elgin
66
Key Plan
Highway 3, St. Thomas to Aylmer Transportation Needs Assessment Study
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: April 13, 2015
SUBJECT: Award of Tender for Culvert Sliplining (Contract No. 6290- 15 -03)
INTRODUCTION:
As part of the approved 2015 Capital Budget, a tender was advertised and issued as
per the County's Procurement Policy for the Culvert Sliplining contract. The tender also
included a piggyback clause that allows Elgin's Lower Tier Municipalities the option of
contracting with the successful Bidder.
DISCUSSION:
A total of thirteen (13) companies downloaded / picked up documents for this project.
Five (5) companies submitted bids for this Tender; bids were received as follows:
Company
Bid Price
(exclusive of taxes)
Gary D. Robinson Contracting Ltd.
$208,588.27
Birnam Excavating Ltd.
$211,840.42
Goodreau Excavating Ltd.
$239,200.00
Owen King Limited
$355,194.00
East Elgin Concrete Forming Ltd.
$393,316.00
Gary D. Robinson Contracting Ltd. submitted the lowest compliant bid for the project at
a total price of $208,588.27, exclusive of HST for the supply of labour, equipment and
materials to install an HDPE or steel bore casing pipe liner inside existing culverts. The
lowest submitted bid is well within budget estimates.
CONCLUSION:
Staff are pleased with the results of the tender and the recommended Contractor has
completed work for the County in the past. Work on this project is expected to begin in
May with completion scheduled for the end of August.
As per the County of Elgin's Purchasing Policy, if change orders are required and the
cost increases above the tender amount approved by Council by less than 10 %, and the
amount is within the overall budgeted project amount, work will proceed upon
authorization by the Director. However, if the cost increases above the tender amount
approved by Council by more than 10 %, the Director will prepare a further report to
Council outlining the expenditures.
68
RECOMMENDATIONS:
THAT Gary D. Robinson Contracting Ltd. be selected for the Culvert Sliplining Tender,
Contract No. 6290 -15 -03 at a total price of $208,588.27 exclusive of H.S.T; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted
Peter Dutchak
Deputy Director of Engineering Services
Mike Hoogstra
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
69
Approved for Submission
Mark G. McDonald
Chief Administrative Officer
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REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: April 30, 2015
SUBJECT: Engineering Services for Dexter Line (County Road 24)
INTRODUCTION:
This report provides details on the Request for Proposal (RFP) process and seeks
Council's approval to award the Engineering Services contract for the Realignment of
Dexter Line (County Road 24) in the Municipality of Central Elgin and Township of
Malahide.
This is a joint project between the County and Township of Malahide. The Township on
behalf of the Port Burwell Area Secondary Water Supply System will relocate the existing
watermain within the new road corridor. The County and Township of Malahide were
successful in obtaining a $3,458,519 grant from the Ontario Community Infrastructure
Fund (OCIF). The County's portion of the grant is $2,000,000.
This engineering assignment includes both the road (County) and watermain (Township)
work.
DISCUSSION:
The Request for Proposal for Engineering Services was issued on April 2, 2015 and
closed on April 24, 2015. Twenty (20) firms downloaded the RFP document from
Biddingo. The four firms noted below submitted a proposal for this project.
- MIG Consulting Engineers
- Spreit Associates
- Stantec Consulting
- WSP Canada
A two envelope system was used for this RFP; the Engineering firms were required to
submit their price for the project in a separate sealed envelope. The firms were first
scored on the following criteria:
i) Demonstrated understanding of Work Program / Approach and Methodology
ii) Responsiveness to the RFP, completeness of submission
iii) Completeness and experience of proposed team
iv) Knowledge of similar projects
v) Time / availability to work on our project and meet proposed schedule
vi) References
70
The Evaluation Committee, which included both County and Township staff, met on April
29 to evaluate the proposals. Firms achieving a minimum score of 45 out of 60 had their
pricing envelopes opened. One of the four firms did not achieve the minimum score of 45.
The Purchasing Coordinator opened the three price envelopes and factored the cost into
the overall score.
The firm that achieved the highest overall score is WSP Canada. This Engineering firm
has extensive experience in road and watermain engineering work, recently completing
projects for Norfolk County, Haldimand County, Renfrew County, Waterloo Region and the
Ministry of Transportation.
The total cost for Engineering Services is $396,377.00 plus HST. This amount includes
the costs for both the road and watermain portions.
CONCLUSION:
This RFP process was a success and involved staff from the County and Township of
Malahide working together on this joint procurement process. A project kick -off meeting
has been scheduled for May 21, 2015. Work on the engineering services will begin
immediately so that construction documents and drawings can be finalized for tendering in
October based on timelines included in the OCIF Grant. A report will be brought to County
Council later this year for approval of the construction contract.
RECOMMENDATIONS:
THAT WSP Canada be selected to provide Engineering Services for the Dexter Line project
at a total price of $396,377.00, plus HST; and,
THAT approval be conditional upon receipt of confirmation from the Township of Malahide
that they concur with the selection of the Consultant; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
All of which is Respectfully Submitted Approved for Submission
Peter Dutchak Mark G. McDonald
Deputy Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
Clayton Watters
Director of Engineering Services
71
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Deputy Director of Engineering Services
DATE: April 22, 2015
SUBJECT: 2014 County Road Maintenance Expenditures
INTRODUCTION:
This report summarizes County Road maintenance expenditures as reported by the
municipalities for the 2014 calendar year.
DISCUSSION:
The County of Elgin has outsourced road maintenance activities since 1997. In 2012,
after many years of experience, a Council appointed committee developed a new
agreement that was executed by all of Elgin's municipal partners in April 2013. The new
agreement clearly defines responsibilities, provides a mechanism for work outside the
basic scope of activities, includes new allocation rates and includes simple reporting
requirements.
One of the required reports is an annual maintenance expenditure summary, delivered
before February 15th by each municipality and is unaudited. The compensation model of
the new agreement remains consistent with the previous model. In essence, each
municipality is responsible for a defined scope of maintenance activities and is provided a
lump sum annual allocation (paid monthly) calculated from the number of kilometres and
type of County roads maintained.
The following table summarizes total allocations and expenditures as reported by each
municipality and is unaudited.
Municipality
2014 Allocation
Total Expenditure
(as reported)
Difference
($)
Difference
(% of Allocation)
Aylmer
$ 19,550.64
$ 29,840.25
-$10,239„61 9i: 9 „61
153%
Bayham
$ 422,254.44
$ 554,456.33
-$1 ,;,,:, 0°1.9i:39
131%
Central Elgin
$ 618,036.06
$ 545,088.00
$72,948.06
88%
Dutton /Dunwich
$ 413,445.25
$ 428,029.33
-$14,534„.M3 ..Mi:
104%
Malahide
$ 645,504.21
$ 698,017.44
9!;,,:,,,°1;:N „.;,: ?`; "„
108%
Southwold
$ 471,726.12
$ 516,564.95
9!44,93„9i:. 79
109%
West Elgin
$ 428,929.24
$ 400,602.62
$28,326.62
93%
72
Allocations are managed by the municipality as well as any surpluses or deficits. After
many years of experience, allocation amounts have been tested and found to be adequate
to fund maintenance activities over a longer term. In other words, in any given year, a
municipality may experience a surplus or deficit, however, over time the account will
balance (mainly due to fluctuating winter weather). Therefore, it is important for
municipalities to reserve surpluses to offset years with higher expenditures. It is also
important for municipalities to seek and implement efficiencies to reduce costs for their
benefit.
Winter maintenance activities account for the greatest annual expenditure and can
fluctuate drastically from year to year. Winter control costs typically consume 60% of the
total maintenance allocation. The following table summarizes winter control costs for the
2014 calendar year.
Municipality
Winter Control
Costs as Reported
%
Total Allocation
Aylmer
$ 17,718
91%
Bayham
$ 316,052
75%
Central Elgin
$ 263,834
43%
Dutton /Dunwich
$ 223,269
54%
Malahide
$ 412,795
64%
Southwold
$ 265,862
56%
West Elgin
$ 166,372
39%
CONCLUSION:
Municipalities report their total maintenance expenditures to the County annually. In
2014, the municipalities had a collective shortfall of $153,153 or approximately 5% over
the total allocation. The maintenance agreement's funding model provides municipalities
the flexibility to manage their own activities and costs.
RECOMMENDATION:
THAT this report titled "2014 County Road Maintenance Expenditures" be received and
filed.
All of which is Respectfully Submitted,
Peter Dutchak
Deputy Director of Engineering Services
Clayton Watters
Director of Engineering Services
73
Approved for Submission,
Mark G. McDonald
Chief Administrative Officer
r4
I 3 111 `
REPORT TO COUNTY COUNCIL
FROM: Sandra Poczobut, Manager of Programs and Community Development
DATE: April 7, 2015
SUBJECT: Elgin County Library - Recent Programs, Partnerships and Activities
INTRODUCTION:
The Elgin County Library is pleased to present to Council an overview of recent and
upcoming programs, partnerships, and activities being implemented through the Library.
DISCUSSION:
This report provides information about the growing number of strategic partnerships and
programs being implemented by Elgin County Library staff, both county -wide and at the
branch level.
Programs
- In February, branches promoted reading with the "Love your Library" winter
reading program. Patrons were encouraged to fill out a "valentine" stating why
they love the library. The valentines were displayed in branch, and later
aggregated to gather passive qualitative data. Key words from each entry were
put into a database to create a visual analytic; a "word cloud" that identifies
words with higher frequency. Quality of staff interactions appeared as one of the
most frequent positive comments.
- Elgin County Library successfully implemented specialized March break activities
that drew over 2,100 patrons across the county during the week of March 15 -
March 21, 2015. With the support of strong on -line marketing, in branch
activation, and a positive article in local media, patrons were encouraged to tour
the county to visit multiple branches for programming.
- The 2014 - 2015 CAS Youth Internship program came to a close on March 31st,
2015. The 2015 - 2016 CAS Youth Internship will run from August 2015 - March
2016; hiring for 8 intern positions will occur in June.
- 3D printing technologies will be implemented in May in Aylmer as a result of
funding from the estate of Dorothy Fay Palmer estate as part of the Aylmer
"Maker Space ". Branches across the county are implementing low barrier
technology into programs for youth and maker focused activities. Examples
include Maker Mondays at Port Stanley, and Crafter -Noons at Aylmer.
74
Partnerships
Over the past several months, Elgin County Library has partnered with various
community organizations to support programming and foster more community
development and collaboration.
- Elgin Children's Network — Elgin County Library has been identified as a key
stakeholder in helping to support the development of a community plan for Child
and Family Services, as well as an Aboriginal Plan. As of February, 2015 the
Manager of Programs and Community Development has been the Elgin County
representative at planning meetings.
- St. Thomas Elgin Local Immigration Partnership (STELIP) — Elgin County
Library has identified STELIP as a key community partner and the Manager of
Programs and Community Development currently sits on the STELIP board to
identify potential programming and funding partnerships.
- West Elgin Community Health Centre — Elgin County Library has partnered
with WECHC to implement a mobile book delivery service, "Books 2 Go ".
Currently the project is in the early stages of implementation and prospective
users of the service are being aggregated and identified.
- Elgin Workforce Development Committee (Elgin, Middlesex and Oxford
Workforce Planning and Development Board) — The committee has identified
Elgin County Library as a key access point for employment information, internet
access, and the development of soft and hard skills through programming.
Social Media
The Library continues to define its social media strategy and increase social media
presence leveraging social networks such as Twitter and Facebook. Social media
plays a key role in developing on -line presence, leveraging community networks, and
establishing thought leadership.
The library has begun to aggregate information between individual branch social media
channels, and establish best practices and social media training for staff.
Upcoming and Recent Events
- National Film Week — April 29th to May 2nd — Elgin County Library participated
in the first annual mini Canadian Film Festival in partnership with STELIP, St.
Thomas Library, North Side Neighbourhood Hub, Port Stanley Festival Theatre
and The Talbot Teen Centre. Five Canadian films that feature themes of
inclusivity were shown for free to the public at various locations. The project is
part of a national initiative through "Reel Canada" that focuses on promoting
Canadian film. The opening night of the festival took place at the Port Stanley
Theatre with a reception at the Port Stanley Library on April 29th, 2015 — National
Canadian Film Day.
75
- Creative Aging Awareness Week — June 1st — 7th — Elgin County Library will be
celebrating Creative Aging week with a series of workshops aimed at promoting
creativity and wellness to seniors. Currently the Library is recruiting artist
volunteers and connecting with London's Creative Aging Network to support
planning.
- Maker Space Activities - The Library is planning a Maker Space open house in
Aylmer in the coming weeks to introduce the public and media to the new Maker
Space equipment. The open house will engage the community in use of the
space through 3D printing demonstrations and opportunities for patrons to
interact with the new technology.
CONCLUSION:
The Elgin County Library is pleased to present to Council recent programs, projects and
activities as implemented through the 10 library branches.
RECOMMENDATION:
THAT the report titled "Elgin County Library — Recent Programs, Partnerships and Activities"
dated April 7, 2015 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Sandra Poczobut
Manager of Library Programming
and Community Development
Mark G. McDonald
Chief Administrative Officer
Brian Masschaele
Director of Community and Cultural Services
76
PROGRAMS,
PARTNERSHIPS &
ACTIVITIES
Win r Reading Program
vow-
ranch . _.tivated with a popula
program pairing readers with various boo s
sac rrfi ; C cud
Information was
aggregated into
quantitative data.
80
iv ; Hrch i )c ,, r\
Port Stanley branch had an influx of patrons
attending the dynamic programs.
81
MEIN MIME
March Break sa d {;
programming a all 1
_attracting families from;,
v rictus parts of the Coun
vi i =. .
20
■
-out[ Intern -"rim
Elgin
The CAS Interns blogged about
technology, created unique Cyber Camps
for kids, and helped many patrons with
technology needs.
83
4]
Mondays/
1
pip yr* 4t
A
1 84
Rte
= •A-+lY "i<p'�ati=
C R A FI E R - N OON S -
Every Tuesav from 4 -6 pm
r pr-i ist:
1 Science nce Earth try C
fun -fib
hY3
Arrow Chi 'y
New
Partnerships
West Elgin
Community
Rea tth Centre
Elgin Middlesex Oxford
Workforce Planning and
Development Board
ST. THOMAS ELGIN
Local immigration Partnership
Buildmg t:orrog, and inclusive C.:(Intrnurfitic7s,
New partnerships
have been
established, growing
the network of
services and
information that can
be delivered through
libraries.
Commission de planification et
developpement de la main d'-ffuvre
d'Elgin„ Middlesex et Oxford
85
lid
::n%Network
Social Media
Jen
•IE•t7aary
Timeline About Pletotore Likes
Social Media presence is growing
and having an direct impact of
patron engagement.
Twitter: @LibrElginCounty
r_tgin
Facebook:
www.facebook.com/elgincounty library
Ea
create ca_to-Acten
Snare
-0,-,:ifaeip,„ r',1 es s ag DSC El
THIS WEEK
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1
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355
Tweets Tweets & replies Photos & Videos
Twitter
"Tweeting" enables the
establishment of thought
leadership in the Library
space, as well as an
opportunity to connect,
network, and interact with
various local, and
national organizations.
REEL CANADA colkt.E1.1._:A....INADA, Apr 22
#0hGanada indeedt1 .l.±FiblinCourity library is #canfilm ready" . cdrififrn
4arts
tl
Kristen Ungar @KrissyBU - Opt 15
@LbFEiginCOUnty There is an URGENT need for blood donorsl
TODAY St Thomas Timken Arena until 8pm. bilood_cd please RT
87
Our Spnngfierd Branch s ready for #Nat[oharFamDay
lcalthenfb (raIREELCANADA We have d[scovered so many
amaz[ng fi[msi
EiginCountyLibrary
The Dutton Branch Knitter Club is making a
difference sending these to St.Thomas
Second Stage Housing.
ecen lecenk art
Library participation in National
Canadian Film week created community
collaboration.
Over 80 participants joined for a I
celebration of diversity and Canadian
film at the Port Stanley, Aylmer and
Dutton Branches.
and Elgin County
Opening Night
The Snow Walker
Wednesday April 29th
Reception 5'30 / Movie 6:30 pm
'ort Stanley Theater • 302 Bridge Street
'iutn
s
Ma ht
For more information and details ?lease go to stelip ca
nu
1C
Upcoming �� =
Creative Aging Awareness Week
REATIVE IIN
WARENHSS E H
2015
89
This event will bring creative
programming and partnerships to
branches during the first week of
June with a focus on creativity in
retirement years.
l 1 ncorrl i ng -v-
- _ _ , Aylmer Maker Space
Thursday May 28th, 2015 - OPEN HOUSE
With thanks to the Dor• y
Palmer Estate new technology
is being implemented into the
_Aylmer Branch to create a
Maker Space to be used for
youth specific programmin•.
90
�irlhr� %llll%yy�_
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REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: April 20, 2015
SUBJECT: Library Software Regional Partnership Update
INTRODUCTION:
In January 2015, Council authorized a regional partnership with London Public Library
and St. Thomas Public Library for the implementation of Sierra library services platform
provided by Innovative Interfaces. The product is to be implemented by the end of
2015. This report provides Council with an update on progress to date.
DISCUSSION:
The contract with Innovative Interfaces for the Sierra platform has received legal review
and has now been signed by both parties. St. Thomas Public Library (STPL) has also
signed a similar agreement. Staff are in the final phases of concluding a hosting
agreement with London Public Library (LPL). Under the agreement, the software and
any patron / item data will be hosted on LPL's servers. LPL will provide necessary
support and upgrades as required in exchange for a reasonable hosting fee of
approximately $6,000 per annum for a five year agreement with a renewal clause. This
cost was incorporated in the budget figures presented to Council in the January report
which were subsequently approved in the 2015 budget.
The hosting agreement with LPL addresses matters such as the County's obligation to
remain in compliance with the Municipal Freedom of Information and Protection of
Privacy Act, liability for data breaches and service level expectations. LPL staff have
successfully completed a performance test on the new product in partnership with
County IT staff to confirm that the County's information technology network has the
capacity to run the new system effectively.
The many functional benefits of the new system were outlined in the January report.
The completion of the hosting agreement now confirms that the regional partnership
with LPL and STPL is on track for completion by the end of 2015. A further benefit of
this partnership is the fact that Western University's library system also uses the Sierra
system and has a partnership in place with LPL for mutual access. This means that
both Elgin County Library and STPL will be able to quickly access search results from
Western's library. Furthermore, alumnae will be able to review holdings directly. In
effect, this creates a "smart zone" of library integration in the region. It should also be
mentioned that Middlesex County Library will be establishing an agreement with
Innovative for the Sierra product, although Middlesex will not be participating in the
hosting arrangement with LPL. Nevertheless, the possibility of further integration and
reciprocity with Middlesex exists down the road as a result of their move to this product.
91
CONCLUSION:
Next phases in the project involve installation of the software on a dedicated server at
London Public Library, followed by data extract, analysis and mapping. Extensive staff
training will take place as early as summer 2015, and a "go- live" date will then be
announced by the end of 2015. This will include a launch event involving members of
Council and representatives of the other libraries. Staff will continue to keep Council
informed as this exciting project progresses.
RECOMMENDATION:
THAT the report titled "Library Software Regional Partnership Update" dated April 20,
2015 be received and filed.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
92
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Ire!
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: April 17, 2015
SUBJECT: Provincial Support of Library On -Line Resources
INTRODUCTION:
The Province of Ontario's funding contribution that supports on -line library resources is
currently under examination for renewal. This report recommends that County Council
send a letter to the Minister of Tourism, Culture and Sport to renew funding for these
valuable resources.
DISCUSSION:
The Ontario Ministry of Tourism, Culture and Sport is currently assessing renewal of
funding for on -line library resources beyond 2015. These resources have been funded
by the province since 2012 through the Southern Ontario Library Service and include
several of the library's most popular offerings such as Ancestry, Career Cruising,
Canadian Points of View and Novelist. The in -kind value of these resources to the
library is at least $20,000 per year and many would otherwise be beyond the capacity of
the library to maintain without provincial support.
The full list of resources currently supported by the Province can be viewed at the
following link, specifically the tier 1 (Core Suite) listing:
http: //w .sols.orq /index.php/ share - collaborate /e- resources - and -e- collections.
CONCLUSION:
The initial three year- funding cycle for these resources is now coming to an end, making
it a strategic time to let the province know how well used and valuable these resources
are to the library and its patrons.
RECOMMENDATION:
THAT the Warden on behalf of Council issue a letter of support to the Minister of
Tourism, Culture and Sport with copies to the Minister of Finance and the Southern
Ontario Library Service to ensure on -going funding for provincially supported on -line
resources of the Elgin County Library in light of their usage and value to the public.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
93
r4
I 3 111 `
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: April 23, 2015
SUBJECT: First Quarter Budget Performance
INTRODUCTION:
Attached is the budget comparison for the County through March 2015 with year -to -date
performance of $146,000 favourable.
DISCUSSION:
Highlights of the budget performance as shown on the attachment are as follows:
Line 16 — Corporate Services: better than budgeted by $22,000 primarily due legal
expenses.
Line 18 — Homes for Seniors: favourable performance to budget of $84,000
predominately in wages and benefits.
Line 25 — Ec. Dev & Planning: better than budgeted by $27,000 primarily due Planning
revenues.
RECOMMENDATION:
THAT the report titled "First Quarter Budget Performance" dated April 23, 2015 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
94
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
County of Elgin
Income Statement
As of March 31, 2015
YTD
Current Month
Actual
Perform.
Actual
Perform.
Revenue
Expenses
Net
Net
Revenue
Expenses
Net
Net
Total
Total
TAXES
(6,920,129)
9,723
(6,910,406)
0
(6,920,129)
9,723
(6,910,406)
0
INTEREST CHARGES & INCOME
(12,506)
-
(12,506)
(3,897)
(2,086)
-
(2,086)
2,086
SOCIAL SERVICES - ST. THOMAS
-
-
-
-
-
-
-
-
HEALTH UNIT
-
242,481
242,481
1
-
242,481
242,481
1
GRANTS
-
303,989
303,989
1,000
-
-
-
1,000
RENTAL INCOME
(59,943)
-
(59,943)
-
(19,981)
-
(19,981)
-
PROPERTY ASSESSMENT
-
181,502
181,502
0
-
-
-
-
ONTARIO MUNICIPAL PARTNERSHIP FUN
(301,075)
-
(301,075)
150
-
-
-
-
PROJECTS
-
60,679
60,679
1
-
20,966
20,966
0
-
-
-
(0)
-
-
-
0
Total Corporate
(7,293,653)
798,374
(6,495,279)
(2,745)
(6,942,196)
273,169
(6,669,027)
3,088
WARDEN AND COUNCIL
-
99,314
99,314
11,122
-
45,996
45,996
1,488
ADMINISTRATIVE SERVICES
-
85,668
85,668
3,244
-
30,241
30,241
388
FINANCIAL SERVICES
-
118,913
118,913
4,288
-
42,402
42,402
1,050
HUMAN RESOURCES
(12,914)
118,537
105,623
2,088
(10,482)
40,074
29,592
452
ADMINISTRATION BUILDING
(81,380)
146,224
64,844
1,174
(27,596)
52,587
24,992
1,175
CORPORATE SERVICES
(5)
413,603
413,598
21,984
-
16,403
16,403
9,125
ENGINEERING SERVICES
(167,823)
1,005,471
837,648
(4,974)
(35,630)
424,649
389,020
3,115
HOMES FOR SENIORS SERVICES
(4,413,040)
4,687,436
274,396
83,887
(1,523,028)
1,684,948
161,919
8,953
MUSEUM /ARCHIVES
(2,403)
102,588
100,185
2,229
(596)
26,488
25,892
401
LIBRARY SERVICES
(40,488)
525,887
485,399
(4,654)
(8,453)
216,532
208,080
(999)
INFORMATION TECHNOLOGIES
(16,765)
157,112
140,347
2,781
(8,529)
62,421
53,893
597
PROVINCIAL OFFENSES
(293,664)
281,043
(12,621)
(3,358)
(1,188)
215,783
214,594
(3,358)
COLLECTIONS - POA
(193,758)
187,846
(5,912)
1,778
(196,619)
187,846
(8,773)
4,639
AMBULANCE & EMERGENCY SERVICES
(1,451,946)
2,310,352
858,406
(117)
(540,132)
771,363
231,231
(399)
ECONOMIC DEVELOPMENT & TOURISM
(118,389)
216,121
97,732
27,103
(19,501)
61,989
42,488
7,555
Total Departmental
(6,792,576)
10,456,116
3,663,540
148,575
(2,371,754)
3,879,723
1,507,969
34,181
Total
(14,086,229)
11,254,490
(2,831,739)
145,830
(9,313,951)
4,152,892
(5,161,058)
37,269
J: \Common \Finance \Monthly Performance \Financial Services \Summary Report
95
23/04/2015 8:31 AM
r4
I 3 111 `
REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Seniors Services
DATE: April 22, 2015
SUBJECT: Homes - Terrace Lodge Safety Modifications
INTRODUCTION:
Resident safety and security continues to be of the utmost importance and priority in the
County Homes.
DISCUSSION:
Staff has identified two areas which could pose a potential risk to the safety and security of
the residents of the home and are recommending remedies to ensure the residents well-
being.
The second floor mezzanine at Terrace Lodge could pose a safety concern given its half
wall and openness to the main floor. Staff has temporarily installed a safety fence and has
obtained a quote to construct a permanent structure. The cost is estimated at $7,515.
The second area involves elevator access to the lower level. Staff is recommending the
installation of a key pad which would limit unauthorized access to the lower level. Key pad
installation for the elevator is estimated at $7,000.
There are funds in the amount of $15,000 in the capital budget that could be reallocated to
cover the cost of the recommendations.
CONCLUSION:
Ensuring the on -going safety of the residents in the County Homes continues to be first
priority for staff.
RECOMMENDATIONS:
THAT Council authorize the reallocation of capital funds for the purchase and installation of
safety measures for Terrace Lodge; and,
THAT staff report back to Council upon completion of the safety measures.
All of which is Respectfully Submitted Approved for Submission
Rhonda L. Duffy
Director of Homes and Seniors Services
Mark G. McDonald
Chief Administrative Officer
96
igint
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Rob Bryce, Director of Human Resources
DATE: April 22, 2015
SUBJECT: Human Resources Policy 12.100 (Payments on Retirement)
INTRODUCTION:
Human Resources staff is seeking County Council's approval of changes to Human
Resources Policy 12.100 which currently provides for, among other things, invitations to
retirees to attend the annual Warden's Banquet. The details of this change are provided
below.
DISCUSSION:
On April 14, 2015, County Council approved changes to the Warden's Banquet that would
introduce for 2015 a more personal and intimate gathering. The revised Warden's Dinner
creates an opportunity for the Council to recognise the contributions of the current and past
Wardens in a less structured manner and with a smaller list of invited guests.
One unintended consequence of this change has been an impact on HR Policy 12.100.
Under this current policy, current years' full time retirees with five (5) or more years of service
as of their date of retirement receive two (2) invitations to attend the next Warden's Banquet
(now Dinner). This report suggests that invitations no longer be provided to retirees consistent
with the agreed upon changes made by Council that a smaller gathering be assembled.
CONCLUSION:
Based on the intent of the revised Warden's Dinner format, it is recommended that HR
Policy 12.100 be amended to discontinue the practice of inviting retirees to the dinner. All
other provisions of the policy, including the nominal retirement allowance and invitation to
County Council for acknowledgement of one's contribution to the County, shall remain in
place. A revised policy, showing the change is attached.
RECOMMENDATION:
THAT County Council approve the fore - mentioned recommended change to Human
Resources Policy 12.100
All of which is Respectfully Submitted Approved for Submission
Rob Bryce Mark G. McDonald
Director of Human Resources Chief Administrative Officer
97
County of Elgin
Human Resources Policy Manual
Code - FT
Page 1 of 1
Section: 12
Subject: Payments on Retirement
Policy Number: 12.100
Date Approved: June 17/87
Date Last Revision: Jan. 1/11
May 12/15
Retiring full -time employees with more than five (5) years of service as of date of retirement will
receive a retirement allowance, calculated at $10.00 per year of service. All retiring full -time
employees with five (5) or more years of service as of their date of retirement will be invited to County
Council in the month preceding retirement.
Warden's Banquet.
98
CORRESPONDENCE — May 12, 2015
Items for Consideration — (Attached)
1. St. Thomas & District Chamber of Commerce Mem
Building Fund Contribution Option.
3ership Inv ce for 2015-2016 with a
2. Tammy Sikma, Manager of GIS, County of Peterborough, with a resolution seeking
support for the Province of Ontario to maintain and continue the current imagery update
cycle and renew the Ontario Imagery Strategy beyond 2017,
3, Randy Hope„ Mayor„ Municipality of Chatham-Kent requesting a $20,000 interim
payment to move the ,SVVIFT project forward by completing the technical and outreach
work which will help compete tie business plan.
99
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Corporation of the County of Ow
450 Sunset Drive
St. Thomas, ON NS SV1,
1100„, INta • Terne Dee Date Dec • D relict
Due on recewt
Dascrigkiert
hilembership for 2015-201,6 for Non-Profit OrganIzation icip to 3
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Expire: April 30, 2016
Builchng Fund tOptona0
FIST (ON) on sales
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07/04/2015
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180.00 180.00
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$228.40 I
Note About the
Chamber of Commerce
Building Fund
Our members have decided to work toward a new home for the Cha berl
Since 1995, as the result of a vote by members at the Chamber's Annual
General Meeting, we have asked all registerec Members to voluntarily
support a special reserve fund with an annual donation toward creating
new, long-term home for the Chamber. When membership invoices are
issued, we invite contributions scaled according to the size of each
business. Contributions range from $25 to $100, but are welcomed in any
amount. Any contribution made by your business is fully tax exempt as a
tax-deductible business expense.
At the end of our last fiscal year - August 31, 2014 - contributions from
member-businesses and interest totaled $264,347.80. Our goal this year is
to add $12,000. The Chamber will continue to ask members to support the
project until your Board of Directors finds sufficient funds raised to acquire
and furnish a site while keepi g mortgage and operating expenses at an
affordable level.
When our goal is reached we will be able to expand, again, the variety of
programs, services and benefits available to each and every member,
101
Budding
FIll d
Questions
Answers
When wiH the 1Chamber make a move?
Our goal is to make a change whenever we can afford to. Occupancy costs, interest rates,
available locations . and the lease on our present space are all considerations,
Is the Chamber working to build a "new" building?
No decision has been made to build a new structure or renovate an existing one. Your
Chamber's Board of Directors will act in the best overall interest of the membership when time
cornes to decide. Location, value and service to IViembers will he critical.
What about housing other services or organizations?
That's a very real possibility. Many community services, and the Chamber itself, could benefit
from sharing space and equipment but any plan must not place the Chamber in position of high
risk or liability. For example, a government-funded service may make an ideal tenant as long as
funding is in place. What position would the Chamber be in if funding were cut?
Who determined the donation amount on my invoice?
Your neighbors] When the membership adopter the Building Fund it was agreed that requests
would vary according to the size of each rviember-business. Those with up to 50 employees are
asked to give $25 each year, 51 to 250 employees $50, and those with 251 or more, $1.00,
What's in it for me and other Members?
Members have clearly told us that a visible, accessible spot to serve Members, welcorne guests,
promote the community and display/distribute inforrnation is a must. Beyond that, we're
watching and learning from the experience of other Chamber offices, and listening to needs
identified by our volunteers, committee members, Member-businesses and staff.
102
County of
Peterborough
Our Kstory,, Your FLItUI
Geographic Information
Systems GIS)
Tammy Sikma
Manager or GS
County Cool House
470 Water Street
Peterborough, ,OnterJo
KIM 3M3
P. (705) 743-0380 ext 346
rij 1-800.710.9586
Fax: ,(705 876-1730
tsikmag
Doonty.peterborough.on,ca
www,counly, peter rboi oug Itorp.0
April 14, 2015
The Honourable Kathleen Wynne, Premier
Legislative Bldg, Rm, 281
Queen's Park
Toronto, ON M7A 1A1
The Honourable Bill Mauro
Minister of Natural Resources and Forestry
Ministry of Natural Resources and Forestry
99 Wellesley Street West
Roorn 6630, Sixth Floor, Whitney Block
Toronto, Ontario WA, 1W3
Paula Reid
Assistant Deputy Minister — Corporate Management & nfoniiatton
Division
Whitney Block, 6th Fir, Rm 6540
99 Wellesley St. W.
Toronto, ON MTh 1W3
Dear Premier Wynne:
Re. Ontario Imagery Strategy
111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111M111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111010101010101010101010101010101010101010101010101010111,101010101010101010101NONIOINO111161,11N16.1,1
At the April 1, 2015 meeting of the Council of the County of
Peterborough approved the attached staff report and passed the
following resolution:
13e it resolved that County Council has realized the value of aerial imagery
projects collected undler the leadership of Land information Ontario (L10), a
program of the Ministry of Natural Resources and Forestry (IVINPRF), in 2002,
2008, and 2013;
Now therefore be it resolved that a letter be sent to the Premier of
Ontario, the Minister of Natural Resources and Forestry (MNRF), and the
Assistant Deputy Minister of Natural Resources and Forestry —Corporate
Management and information Division expressing the County's support for
the Province to maintain and continue the current imagery update cycle and
renew the Imagery Strategy beyond 2017; and,
Further be it resolved that this report be sent to the member municipalities
of the Eastern Ontario Wardens' Caucus (EOWC) and the Western Ontario
Wardens' Caucus (VVOVVC), and other rural Councils that have been involved
in these projects requesting their endorsement of the same,
103
Thank you for considering this request, Should you wish to discuss this
matter further, pease do not hesitate to contact. me,
Respectfully,
Tammy Sikma
Manager of GlIS
Encl. (11)
Cc; Andy Brown, CAO, United Counties of Leeds and Grenville
Gary King, CAO, County of Peterborough
James Hepburn, Acting CAO, Prince Edward County
Jennifer Moore, Acting CAO, Northu iberland County
Jim Hutton, CAO, County of Renfrew
Jim Pine, CAO, County of Hastings
Jim Wilson, CAO, County of Haliburton
Kelly Pender, CAO, Frontenac County
Kurt Greaves, CAO, Lanark County
Larry Keech, CAO, County of Lennox & Addington
Mark Fishier, CAO, City of Kawartha Lakes
Steohene Parisien, CAO, United Counties of Prescott and Russell
Tim Simpson, CAO, Unhted Counties of Stomiont, Dundas, and
Glengarry
Don Shropshire, CAO, Municipality of Chatham-Kent
Paul Emerson, CAO, County of Brant
Kelley Coulter, CAO, Bruce County
Sonya Pritchard, CAO, Dufferin County
Mark McDonald, CAO, Elgin County
Brian Gregg, CAO, County of Essex
Derik Brandt, CAO, Grey County
Brenda Orchard, CAO, Huron County
Ron Van Horne, CAO, County of Lambton
ill Rayburn, CAO, Middlesex County
Keith Robicheau, CAO, Norfolk County
Peter Crockett, CAO, Oxford County
Bill Arthur, CAO, Perth County
Mark Aitken, CAO, Shmcoe County
Scott Wilson, CAO, Wellington County
Michael Duben, CAO, District Municipality of Muskoka
Stephen Kaegli, CAO, Township of the Archipelago
Suzanne Klatt, CAO, Township of South Algonquin
Donald Boyle, CAO, Haldima,nd County
The County of Peterborough
County Counciq
To: Warden and Members af Council
From: Tammy Sikma, Manager of GIS
Date: April 1,2015
Subject: Ontario Imager.®y Strategy
Recommendation:
Whereas County Council has realized the value of aerial imagery projects collected under the
leadership of Land Information Ontario (L10)„ a program of the Ministry of Natural Resources
and Forestry (MNRF), in 2002, . 2008, and 2013,
Now therefore be it resolved that a letter be sent to the Premier of Ontario, the Minister of
Natural Resources and Forestry (MNRF), and the Assistant Deputy Minister of Natural
Resources and Forestry — Corporate Management and Information Division expressing the
County's support for the Province to maintain and continue the current imagery update cycle
and renew the Imagery Strategy beyond 2017; and,
Further be it resolved that this report be sent to the member municipalities of the Eastern
Ontario Wardens' Caucus (EDWC), and the Western Ontario Wardens' Caucus (WOWC),
and other rural Councils that have been involved in these projects requesting their
endorsement of the same,.
Financial impact None
Overview:
Since 2002, the County has participated in three Province-led, multi-agency, public-private
sector partnerships that have provided the County and Townships with complete recurring
aerial photo coverage (2002, 2008, 2013), These images are available to all County and
Township staff as well as the public as a backdrop to all of the mapping data available on the
County's web-GIS sites.
Aerial photos can include any photographs taken from the air. Images, used by municipalities
are typically taken vertically (directly down from the plane) from a fixed-wing aircraft, using a
high-precision digital camera system flying low-level parallel grid patterns to ensure complete
coverage across the landscape, Images are taken with a significant overlap between flight
105
Page 2
lines to create stereo imagery that can be viewed in 3D, used to generate elevation data, and
required to create ortho photos or orthoimagery. Ortho photos are the raw aerial photos that
have been processed to precise coordinates in order to remove distortion and "register the
final image (ortho-photo) directly on the ground, to an accuracy of 50 cm,
In 2012, the Ontario Government
committed to a 5-year Imagery
Strategy to complete aerial photo IAA I,
MIVil 16
projects across Southern and
portions of Northern Ontario each
year between 2013 - 2017,
(V.
inclusive Project areas are large
(35,000 —45,000 sq km) to take
advantage of savings due to longer
flight lines, processing contracts,
multi-year contracts, etc. With this
commitment half-completed, it is
important to ensure that the
Province is aware of the Importance
of continuing this valuable, cost-
sharing program Figure 1: Ontario inuagcry Strategy 2011-2017,
know Cro,fil, l'refigc.r
In 2013, the County acquired 6,000 sq km of imagery through SCOOP (South Central
Ontario Orthophotography Project, see Fig 1), at a cost of $19,962. A blended funding
model (Fig 2) calculated the sq km cost of imagery based on total orders to provide equally
affordable pricing along the urban Hwy 401-corridor and remote rural portions of the
Canadian Shield.
SCOOP 201 3 Acquisition Cost: $943K
S "13,496 $3,000
$52,073 1.4%- — 0.3%
5,5%
$62,590
389,539 —
95%
$)364,952
$122„214 —
13.1%
-- $235,432
25,0%
Participants MI
:11 ()clod o Pu 5'1»,dice.)
f1111100000
117
PfiVate Sector
1u pal (I 3)
NG 0 (3)
Federal
INarflons
SUL)3(liptiOns (3,1
Figu re 2: ,Partner tiare of SCOOP 2013 ion,ogery ooquisition,
106
Page 3
The SCOOP costs for the County-acquired coverage without partner support were $157,592
(Table 1), providing the County with 87,3% in savings. It is also important to note that the
cost to fly this area independent of any partnerships would be higher due to greater gas
consumption from shorter flight lines / more frequent turning and full-cost administration,
setup, and processing costs, The current market value for a County of Peterborough project
is estimated at $250,000 — 300,000, or 12,5 — 15 times what was spent through SCOOP,
While each of the three public-private partnership projects led by the MNR,F's Land
Information Ontario (L110) that the County has participated in si ce 2002 (Table 1) have used
different funding models and have delivered different products as clior copyright entitlements,
the savings in each has been substantial. The total spent to date for all three orthophcto
projects combined is less, than the cost of the least expensive project without partnership
savings,. Without these cost-saving programs, the County's ability to pay for imagery would
be much more strained., possibly limiting the frequency of the update cycle.,
Table 1: Costs of Province- ad, Nittitt-Scctor imagery Projects itiviag th County of' Peterborough
Project County Without Partnership Percent
Shared Partners Savings Saved
Cost Cost
GTA 2002 $49„927 $1,120,924 $1,070„997 95.5%
DRAPE 2008 $20,674 $145,635 $124,961 85.8%
SCOOP 2013 $19,962 $157,592 $137,630 87.3%
....,......_,....n.„„„,„, ,
TOT,iett. $90,663
$1,424151 $1,333,588 93.6%
The benefits of regularly acquiring high-resolution (2,0cm pixel) aerial imagery (Fig 3 & Fig 4)
are varied and cover the interests of the County, Ilocal municipalities, and the general public.
Examples include:
Change detection between imagery years
Review of land-use planning applications
By-Law enforcement
Identifying andfor realigning map features such as roads, bridges, storm sewer
catchbasins, building footprints
Base mapping
Creation of elevation models
Municipal revenue from the sales of imagery
Providing a connection between planar mapping and real-world understanding
107
Page 4
..1.e
Figurc 1iricry Lakcri ol Oak 0 -dta.1„..1 sl :b.-division In 20(12_ 20118, 201 3.
Figur-v. 4: 'Detailed 07201'3 ini
Analysi :
Rural municipalities in Eastern Ontario„ such as the County of Peterborough and its local
municipalities, have benefittA greatly from the Warta governments leadership and
partnership in multi-sector a'e..ia.1 imagery collection projects. Those municipalities cover
large areas comprised of modest populations and would not be ab• to afford the costs on
their own,
The County of Peterborough shares the orthophctos collected through these projects with
staff at the County and loud municipalities„ as well as the general public, via our web-GS.
Imagery is often the first layer turned on when examining the lay of the and and regular
updates are nccdcd to show the current, and changing, state of land-use.
108
Page 5
Regardless of the project year, participating municipalities have realized significa t cost-
savings, while retaining licensing permissions to use, sell, and share a full suite of imagery
products, In the DRAPE (Digital Raster Acquisition Project East) projects that took place in
2008 & 2014, EOWC municipalities spent approximately $330,000 and realized partnership,
savings in excess of $2,5 million, Similarly, the 2006 & 2010 SWOOP (South Western
Ontario Orthoimagery Project) partnerships cost participating WOWC municipalities
approximately $1 million, while leveraging over $2,8 million in sired savings. Differences in
spending were the result of the contract values, the number of partners, and the size/extent
of each project,
As the Province prepares to consider the future of funding this, program, it is important that
past-partners advocate, for the benefits and express their ongoing need for such programs,
Recommendation:
Whereas County Council has realized the value of aerial imagery projects collected under the
leadership of Land Information Ontario (L110), a division of the Ministry of Natural Resources
and Forestry (MNIRF), in 2002, 200,8, and 2013,
Now therefore be it resolved that a letter be sent to the Premier of Ontario, the Minister cif
Natural Resources and Forestry (MNRF), and the Assistant Deputy Minister of Natural
Resources and Forestry — Corporate Management and Information Division expressing the
County's support for the Province to meintain and continue the current imagery update cycle
and renew the Imagery Strategy beyond 2017, and,
Further be it resolved that this report be sent to the member municipalities of the Eastern
Ontario Wardens' Caucus (EOVVC) and the Western Ontario Wardens' Caucus (A/0\NC) ,
and other rural Councils that have been involved in these projects requesting their
endorsement of the same,
Respectfully submitted,
Original signed by
Tammy Sikma
Manager of GS
109
May 1,2015
1,11,INN, 11,11,
11,01,11(0
Dear WOWC Members and Colleagues,
SWIFT Initiative
The SWIFT project is making good progress and we are seeing increasing interest and
support from both inside and outside the WOWC region. The project has not yet
received funding from the provincial and federal governments but discussions are
ongoing and continue to be positive. There is a requirement to continue with both
technical and outreach work from now until the time the project is funded. Unfortunately,
the funds currently available to the SWIFT project is not sufficient to cover this work.
On the technical side the project tea, has been requested to provide, additional
information to MEDEI with respect to the funding application that is currently being
reviewed. 'Minister Duguid indicates in a recent letter that he sees great potential in the
project and believes it can provide significant economic benefit to Southwestern
Ontario. He identifies a number of areas requiring more detailed analysis. This is in line
with what was required for the Eastern Ontario Regional Network project and is
reasonable,
From an outreach perspective, the SWIFT Steering Committee„ made up of
representatives from each WOWC member, identified the need for a more detailed and
comprehensive communications strategy, This strategy needs to target all stakeholders
to ensure everyone is receiving a clear anc standardized message about the value of
the project.
To ensure sufficient funds are available to move the project forward and to complete the
additional technical and outreach work, I am requesting each WOWC member forward
$20,000 of the 2015 SWIFT project contribution as soon as possible,. This is not an
additional amount but an interim payment. know many municipalities have included
funds in the 2015 budget but are waiting to release them until the business plan is
available for review. The additional technical and outreach work will help complete the
business plan and assist the Province, with the funding application decision,
110
.1„ia0,15
The SWIFT project supports the revitalization of Southwestern Cntaric"s economy and
positions our communities to successfully cornpete and participate in the global arena
through innovation, creativity and connectivity. Your ongoing support is important and
help us get one step closer to our collective goal,
Yours truly,
Randy R, Hope, Mayor
Municipality of Chatham-Kent
rj Co-im1,11): Coito-LiGr 11--
111
CORRESPONDENCE — May 12, 2015
Items for Information (Consent Agenda) — (Attached)
M. Casavecchia- Somers, Chief Administrative Officer /Clerk, Township of Malahide
with resolution regarding the relocation of students from Pierre Elliott Trudeau French
Immersion Public School to Port Stanley Public School.
Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs, responding to Council's
concerns regarding Ontario's Pollinator Health Strategy.
Hon. Bill Mauro, Minister of Natural Resources and Forestry, with response to Elgin
County's Phragmites australis concerns.
J. Bee Oke, with thank you note to Director of Community and Cultural Services,
commending the John Kenneth Galbraith Reference Library staff for their pleasant and
efficient service.
Media Release from St. Thomas Elgin General Hospital re: Decentralized Patient
Registration Process.
Norma I. Bryant, Clerk, The Municipality of West Elgin with resolution re: Pupil
Accommodation Review Guidelines (PARG).
Hon. Bob Chiarelli, Minister of Energy, announcing intention to proceed with an Initial
Public Offering of shares in Hydro One Inc.
Media Release from MPP Jeff Yurek's office announcing the passing of "Ryan's Law ".
Mayor Dan Mathieson & Stratford City Council with an invitation to "Sound of Music"
performance at the Festival Theatre on Civic Night, Wednesday, June 24, 2015.
10. A thank you from the family of the late Hon. Fletcher S. (Tommy) Thomas for letter of
support nominating Mr. Thomas into the Ontario Agricultural Hall of Fame.
11. Vinothini Kajendran, Municipal Programs and Education Branch, Ministry of Municipal
Affairs and Housing with a notice announcing the process for Ministers' and Parliamentary
Assistants' Delegations at the AMO Combined Conference on August 16 — 18, 2015 in
Niagara Falls.
12. Ontario Energy Board Notice to Customers of Union Gas Limited.
112
John Sire& S the T
Aylmor ON IN51-12C3
Telephone: 5119T.773-5344
Fax: 519,773.5334.
www.nolIahidexu A proud tradition, a bright future.
NSH 1 Po/
11111k
111,p,0
11111111
1,1,1■1110,11,1po'ol.111,11,',
Imo iiih,,y11,1111
April 10, 2315.
County of Elgin
450 Sunset Drive
St, Thomas, Ontario /
N5R 5V1
And:
IIVIunicipality of Central Elgin
450 Sunset Drive
St, Thomas, Ontario
N5R 5V1
D„.
P.TIOVA r
Pk 6 ZOO
1
ADOINISTR4111 SE:n1ICEr
Dear S
RE: Relocation of Students,
The Malahicle TOW ship Council passed the following Resolution on April 9, 2015:
THAT resolutions of the County of Elgin and the Municipality of Central Elgin
regarding relocation of students from Pierre Elliott Trudeau French Immersion
Public School to the Port Stanley Public School be supported.
Please do not hesitate to contact this office if you require any further information or
documentation.
Yours very truly,
TOWNSHIP OF MALAHODE
-
M. CASAVECCHIA-SOMERS, CMM ffl
Chief Administrative Officer/Clerk
113
Ministry of Agriculture,
Fond and Rural Affairs
Office of the Minister
77 Grenvil[e Street, 11' Floor
Toronzo, Or1erio1M7A 1B3
TuI 1416) 326-3074.
r: 14161 326..3083
APR 3 20115
Mr, Paul Ens
Warden
Elgin County
450 Sunset Drive
St, Thomas, Ontario
N5R 5V1
Dear Warden Ens.
Minlistere de l'Agriculture,
de rAlimentatlan et
des Affaires rumbas
Bureau do ministre
77, rue Grenville, 11" dAtmo
Toronto ,Ont Ho M7A 1B3
TeL (4161 326-3074,
Tetec. t416) 326-3063
Ontario.
!?21.■,) . 11'!"'
tA
4
APR 5 2:445
:
Thank you fo haring Elgin CO Arity Council's resolution and for offering suggestions
regarding 0 tario's Pollinator Health Strategy. I have shared your letter with ministry
staff for their information and I am pleased to let you know how Ontario's government is
approaching this important matter,
Ontario's ,economy is driven by a strong agricultural sector — a sector that counts on
pollinators to be productive. To support pollinators, our government is developing a
comprehensive Pollinator Health Strategy, This strategy takes into consideration the
needs of farmers, heekeepers and all Ontarians.
Part of the Strategy includes a proposed regulation regarding the use of neonicotinoid-
treated corn and soybean seed, available until May 7, 2015 for public comment on
Ontario's Environmental Registry.
The proposed regulation was developed with the advice of agricultural leaders and
includes important principles which reflect the needs of farmers. It allows access to
treated seed where there is a demonstrated need to address pest problems. It will be
implemented over time and leaves testing for pests hi the hands of farmers during this
period.
Moving forward, feedback from agricultural stakeholders will be considered in
developing appropriate audit procedures and pest detection protocols. We will also
continue monitoring and supporting research with regard to pest management and
pollinator health,
..12
Mi,nistry Headquarters: 1 Stone Road %Nos( Guelph, Ontario N'1G 4Y2 Good Things Grow in Colarto
Bureau principal du, rolrilsiere: 1 Stone Road West Guelph (C)jlia) N1,G 1Y2 A Wane lorret bons produlls
FoodlOnd
- 2 -
I encourage you to continue providing feedback and advice on the proposed regulation
and the broader pollinator health strategy.
Once again„ thank you for writing to me.
Sincerely,
Food and ur I Affairs
115
Ministry of Natural Miniatere des Richesses
Resources and Forestry naturelies et des Fere
Office of tho WPM for Bureau du afirdsfre
Roorn 6630, '0,1hif1ey Neck
99 Wellesley Street 1Atef1
Turehte ON M A 1W3
'Tel] 416-8114-261
Fa 416.314,2216
Edifice V011'01.471, bureau 6639
99, ruo Vs,1011osley Odet4
Toronto f Ontario) 147A 1013
Teln; 419-914,2X1
TOI.Oc.; 416-514-2216
MAR 4 1.T5
Mr, Paul Ens
Warden
County of Elgin
Administrative Services
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Warden Ens:
MNR5805MC-2015-3 2
Thank you for writing to my cabinet colleagues and me regarding Phragmites austral.
The Government of Ontario shares your concerns regareing the threat that Phragmites
poses to our natural resources and biodiversity, and to the economy of Ontario.
Our government is taking action to prevent the introduction and spread of invasive
species such as Phragmites, On November 5, 2014, our government re-introduced Bill
37, the proposed Invasive Species Act, if passed, the act will help protect the province's
naturol environment from invasive species and the significant social, environmental and
economic costs they pose to Ontarians. Also, if passed, Ontario will be the first and only
jurisdiction in Canada to enact stand-alone invasive species legislation.
We undlerstand your concerns that land managers are limited in their ability to
effectively control Phrag ites in areas with standing water due to the lack of registeredl
pesticides for use over-water, Health Caned la's Pest Management Regulatory Agency
(PM 1 A) is responsible for the registration of new pesticide products in Canada. You
need to direct your concerns about the organization and its process far review and
evaluation of applications for new pesticides to the PMRA. Also, any questions you
have about the us of scientific data from the United States' Environmental Protection
Agency should be sent to the PMRA. suggest you contact Richard Aucoin, Executive,
Director, PMRA, at 613-736-3701.
Thank you for your letter, and your interest in invasive species.
Sincerely,
Bill Mauro
Minister of Natural Resources and Forestry
c: The Honourable Jeff Leal, Minister of Agriculture, Food and Aural Affairs
The Honourable Glen Murray, Minister of the Environment and Climate Change
The Honourable Michael Coteau, Minister of Tourism, Culture and Sport
The Honourable Steven Del Duca, Minister of Transportation
jeff Yurek, MPP, Elgin-Middlesex-London
Joe Preston, MP, Elgin-Middlesex-London
MAR 21 Zde
CONY, Of Ei.
1401W SE
116
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MEDIA RELEASE
April 28, 2015
For Immediate Re leas
STEGH to decentralized patient registration process
(St. Thomas, ON) — Beginning in early June, St. Thomas Elgin General Hospital (STEGH) wI
move to a, decentralized patient registration process. Currently, all outpatients coming to
STEGH enter the South Building and register at Outpatient Registration and then proceed to
their point of care. Since implementing our current Outpatient Registration process, we have
repeatedly heard from patients and families that they do not feel this process islpatient centred
and that it can be difficult for some patients. to get easily to their point of care
The decision to decentralize the patient registration process was made after careful
consideration that involved feedback and input from patients, their families and OUT staff," says
Tony a Sheldon, Chief Financial Officer, who also has oversight of Patient Registration. 'We are
listening and this change will allow our patients to go directly to their point of care to register,
Patients will be notified at the time of bookings where they are to go.''
The current central patient registry space will be re-purposed as STEGH's new Patient and
Family Resource Centre (PFRC). This Centre will provide patients and families with health
consumer information as well as information on community resources in Elgin 'County.
"Having a centralized resource centre avoids duplication of patient education efforts and can
service as support to many diverse departments within our hospital," explains Nancy Lawrence,
Strategic Communication and Stakeholder Relations Lead. It will also provide a quiet, non-
olinicai space for families to rest white waiting for their loved ones receiving care in hospital."
STEGH's Patient Advisors will be volunteering in the PFRC to assist patients and families in
accessing information and in wayfinding,
-30-
For more information, contact:
Nancy Lawrence, Strategic Communications
and Stakeholder Relations Lead, STEGH
T: 519-631-2030,, ext. 2184 E: elaainericigstaaalToiicia
118
April 27, 2015
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Attn: Warden Paul Ens
PR 3 0 Oa
Yof UM
YE PERIM
Dear Sir:
RE: PUBLIC ACCOMODATION REVIEW GUIDELINES
Please be advised that the Council of the Municipality of West Elgin passed the
following resolution at their meeting held on April 23, 2015:
DULY MOVED AND SECONDED
RESOLVED that Council of the Municipality of West Elgin is in support of a
resolution put forth by the County of Elgin regarding Pupil Accommodation Review
Guidelines,
DISPOSITION: Carried
Please circulate this letter, as you feel necessary.
Yours truly,
("),)
Norma I., ryant, Ho6BA, AMU
Clerk
22413 Hoskins Line, Box 490, Rodney, Ontario I1&P2C0 Tel: (519) 785-0560 Fax: (519) 785-0644
Miistry of Energy
Office of the Minister
41h Floor, Hears( Block
900 Bay Street
Toronto ON M7A 2E1
Tel: 416-327-6758
Fax: 416-327-6754
Mr. Paul Ens
Warden
County of Elgin
Dear Warden Ens:
inisterre de l'Energie
Bureau du rnirdistre
4c ge, editicc Hear si
900, rue any
Toronto ON M7A ,2E1
TC, 416 327-675
TeOec„ 416 327-6754
On April 15, 2015, the Ontario Gclvernment announced our intention to proceed with an
Initial Public Offering of shares in Hydro One Inc. before the end of the current fiscal
year. We further announced that Hydro One Brampton Networks Inc. would be merged with
three other local distribution companies: Enersource Corporation, Horizon Utilities
Corporation and PowerStream Inc
These announcements are in response to advice from the Premier's Advisory Council on
Government Assets, led by Ed Clark, As you know, the Council was tasked with finding
ways to improve customer service and increase efficiencies in order to maximize the value
of government assets and generate better returns for the people of Ontario.
An amount equal to the net proceeds of the sale of Hydro One shares will be put in the
Trillium Trust Our government's Moving Ontario Forward initiative commits nearly $29
billion over the next 10 years for investments in priority infrastructure projects, ineluding
nearly $14 billion earmarked for outside the Greater Toronto-Hamilton Area for investment
in roads, bridges, transit and other critical infrastructure. The Trillium Trust will be an
important, source of funding for this commitment,
The Province will continue to be the largest shareholder in the new Hydro One, and the
co pany's rates will continue to be regulated by the Ontario Energy Board (OEB). We are
proposing new oversight powers for the OEB and the appointment of a dedicated
Ombudsperson within the new Hydro One to further protect consumers, contain costs and
ensure reliability of service.
I want to assure those in Hydro One's service territory that the reliability and affordability of
power is cur first priority, The sale of shares in Hydro One will not cause the price of
electricity to rise and will not impact reliability of service. In fact, we agree with the Councils
assessment that changes at Hydro One will unleash new efficiencies and innovation that
will reduce costs and benefit consumers,
also want to assure you that we remain committed to the transmission projects outlined in
the 2013 Long-Term Energy Plan, including to Oar) for a new northwest Bulk Transmission
Line west of Thunder Bay and to work with the federal government to connect remote
northwestern communities
120
I want to draw your attention to the decision to merge Hydro One Brampton. The merger of
four local distribution companies (LDCs) into a single, highly effective entity will create
savings and efficiencies of scale that will benefit hundreds of thousands of households and
create the second-largest LOC in the province. This is consistent with the
recommendations of the Ontario Distribution Sector Review Panel and will hopefully serve,
as a model for other LDCs. While 1 have been clear that our government will not force
consolidation of municiipally-owned LDCs, !feel that further consolidation is in the best
interests of the system and its customers,
If you would like to review the Council's report, it is available at
viony..2fitarlosalgoventaerin2renniers::4visoil-council-,govern rn nt-assets,
Siinc,erely„
Bob Chiaretli
Minister
121
From : cWi IH ain, Whitney" w hitn „ mc wi I im1qpc ola or g>
Date: April 30, 2015 at :11:59 PM EDI"'
Subject: NR Ryan's Law Passes!,
April 2015
r iLitI11Cdi4tt argil ea s e:
Rytm L ;sal' Passes!
News:
'S PARK — This imorning in the Ontario Iiegislature with the support of all MPPs
Law passed third and -final rending today and wi.H become law alter receiving royal assent"Today is an exciting day for myself and ll?„.yan's mom.., Sandra Gibbons. li bas been a long
journey but the passing of this cominon sense piece of .legislati on will ensure all schools have
standardized asthma policies. Going forward, the one in five asthmatic children in ()marl° can
attend asthma-friendly schools.
1 want to take this opportunity to thank all IvIPPs, supporters, especially the ()lila:no „Lung
Association, and Sandra GibbORS and her family for all their cominlitment, .hard work„ dedication
and endorsements .for Ryan's Lcnv,
With the passing of this hill it vil1 allow nIL students iii the province of Ontario to carry their
relief inhalers on them while at sellool. It will inundate all schools, to develop comprehensive
asthma policies to include strategies to help mitigate exposure to asthma triggers, regular
trainin.g and education staff, and a communication plan for dissemination of infomilation on
asthma toliiarcnts, pupils, and employees, This hill will ensure every child with asthma is
protected no .m.alter where they go to school" 107 Yierek, ,A,11)P, .Elgin-Aliddlesex-Lontion.
"lt is hard. to .find words to describe how 1 .feel with the passing of Ryan ,Low, Today holds a lot
of entotion liar myself and .nry family with the passing of.'Ityon .'has been a long road to get
here but it is a fecliny of relief to know that all schools will 'have standardized asthma policies
across the province. This day means so ninch. to me and 1 want to thank everyone for their support
and advocacy in helping me raise awareness about astlintai" - Sandra GibbOnS, Rya 11 ,114 OM
"The ()mark) I„.ung Association congratulates IsAPII Jeff Yurek and all members of provincial
parliumeiit .„for standing up for children with asthma.. We are privileged to have supported Sandra
Gibbons along her Journey and to have played a role in the .formulation and passing Of R)/an s Law
which will ensure that the 570,00) Otiltitrio children with 0sthma have a safe school enviroam.ent
where they can learn and play." George ,P rem' denia nd CEO, On tar Llmg Association
"It is essential that children. "with asthma have „ready access to potentiality life-saving asthma
medications kvhile at school," said Dr. Robert Oliphant „ President & CIO of the i\sthrna
Society of Cana.da. "About 20 chiklren di.ei every year in Canad.a..from asthina. „Ryoit'S. taw helps
schools work wiih parents and their children to ensure safe access to asthma medications when
and where they are required. There is no doubt that this new law will lessen the likelihood of a
child, dying from an asthrna exacerbation NNillie in an Ontario — Dr, Hob phant,
Preside/2i. (Mid CEO, ,4sthinu Society u-:(( iiiiiiinnickit
30 -
Media Contact:
Whitney Mc Will i am, P: 22-44-(74l 1E: wlattney„ntewtjjiam6h)e,ola.,or_g
122
vlford
Mayor Dan Mathieson & Stratford City Council
dn co-operati n with the
Stratford Festival
Are pleased to invite Municipo, Staff,
Officials and their families to
411 P t
le
Wednesday, June 24th, 2015
"Sound of Music"
Festival Theatre
55 Queen Street, Stratford
Performance: 8:00 p.m .
ed
Please Join us Eriot to the pert ormonee the
Path' D. neck fillaratioe .1 beginning at 6:30 rton
Stratford Festival is providing o generous ticket discount owl is offer-frig M Seating at $83.00 plus HST A Seating
at $74 plus HST and 9 Seating at $66 plus HST and service charges .
if you would like to attend Civic Night, please reserve your tickets directly with the Festivol by contacting the Box
Office co 1400-567-1600 and provide the representative with the Promotion Code 60006. Your ticket request wgt
be processed and mailed directly to you or held ot the ox Office to be picked up within 30 days of the
,performance
Additional information on the production and cast is civailable through he Stratford Festival's website at
.1,y16rwratt2rOft,stry.:alst41:.„For more Information on OCCOMMotiutivfm,, restaurants and shopping, please' visit our
website it www5
you should have any questions or require additional information, please do not hesitate to contact Pat Shantz,
Administrative Assistant to the Mayor at 519-271-0250, ext. 236 or by email EgzarltziKstrpt6?rdconado„,,c,
We look forward to Seejnv you on June 24th!
Dan mathleson, Mayor
Office of the Warden,
Elgin County,
450 Sunset Road,
St. Thomas, Ontario
NISR 5V1.
Dear Mr. Warden Ens,
MAY 5 Zird
Ati°41Y fai7:1
It is with thanks and sincere appreciation that we acknowledge your kind letter of support in the
nomination of the late Hon. Fletcher S. (Tommy) Thomas to the Ontario Agricultural Hall of Fame,
We recently received the news that his nomination into the Ontario Agricultural of Fame has been
successful, As Minister of Agriculture for Ontario and WIPP for Elgin as well as more than 20 years as an
Agricultural Representative, Tommy Thomas served his constituents well. Tommy Thomas would he
very honoured and indeed humbled by this prestigious honour. This induction will take place on June
14, 2015 in Milton,
Thank you again for your supportive letter and very kind words.
Sincerely,
Shift ey Foster, daughter
'
:-/Jane Thorpe, granddaughter
124
NOTICE
The Government of Ontario
Process for Ministers' and Parliamentary Assistants' Delegations at the
AMO Combined Conference
Sunday August 16 — Tuesday August
Niagara Falls, Ontario
Individual Ministers, and Parliamentary Assistants are being asked to participate in municipal delegations.
Please note that not all Ministers and Parliamentary Assistants will be taking delegations. If your
municipality wishes to meet with a Minister or Parliamentary Assistant, we ask .that you complete and
submit the online form„ Please note all request forms must include the name, of a contact person who is
knowledgeable about the issue and available to respond to ministry' inquiries in a tiinely manner,
The Ministry of Municipal Affairs and Housing (MMAH) will respond to delegation requests for the Minister
of Municipal Affairs and Housing. MMAH will advise other Ministers and Parliamentary Assistants of
delegation requests and decisions on delegations will be made and given to you by the Ministers
requested, To assist in expediting your delegation request, we ask that you use the Municipal Delegation
Request Form rather than going through your MPP or directly to the Ministers Offices
In order to facilitate municipalities in planning their delegation schedules we will advise municipalities of
their delegation times prior to the conference. As a result no delegation requests will be accepted
after the DEADLINE of MONDAY, July 06, 2015.
Municipalities will he contacted by the respective Ministries about their requests and, if applicable, the
meeting time and location, approximately one week before the Conference,
To request a delegation meeting with a Minister, please include all the issues that you wish to discuss
with that Minister on a single form. If you are requesting delegation meetings with more than one Minister,
each !reefing request should he made on a separate form. We ask that delegates not meet with more
than one Minister on a given issue„. To make the most of the delegation time available (delegation:s .
usually run 15 minutes), please ask to discuss your issue only with the Minister or Parliamentary Assistant
responsible for that issue,
Thank you,
Vinothini Kajendran
Mi.micipal Programs and Education Branch
Ministry of Municipal Affairs and Housing
Telephone: 410-I,505-6206
Esmai Klft9Rtlfllt9:tellSP:.?0P19.12PfAceP?
125
toNTARtolg.RERyilpoAapTioesk„,„,„,„,„„
0 �M
Union Gas Limited has applied to dispose of certain
deferral account balances and for approval of the amount
of its earnings that it must share with customers.
Learn more, Have your say.
Union Gas Limited has applied to the Ontario Energy Board for approval to dispose of
amounts recorded in certain 2014 deferral accounts and for approval of Hs earnings
sharing amount. If its application is approved, Union Gas Limited says that it would have
the following impact for a typicai residential customer over the six month period, from
October 1, 2015 to March 31, 2016;
• For customers located in Southern Ontario (Windsor to HamilltoM, a charge of
abOUt $2,00,
a For customers that purchase gas from a as marketer in Southern Ontario, a
blharge of about $1,25,
• For residential customer s in all other area a credit of about $3.45.
Other customers, including tursinesses, may also he affected,
THE ONTARIO ENERGY BOARD IS HOLDING A PUBLIC HEARING
The Ortrtaie Enorgy Beard PEE) will halo poilelliP hearing (0 01154d0r thg ipp ii :a0ofir filed by Grtiorl Grii
We will LILI tion Union Gas es HI Gaat,„ will iiivat ergurnentu From individuals aria from groups Mat
represent trig customers of Union Gas, At the end ol lu hOatirlg, Me 0E6 Will decide tvhelner amounts
requestet1 11 the application will he pproved
The OED is an independent and impartial public agency, We flake decisions that serve the public interest
GA goal Is to promote a 'financially viable, and efficient energy sector that: provides you with reliable energy
services et a reasonable cost
BE INFORMED. AND HAVE YOUR SAY
You lave, the right 03 information CEl rd ny this ,applica arm anti to be invoilved in the pursues, YOkil Gan
• review the application fed by Linton Gas on the OED's website now
• file a loam with your coinnients, which wl D considered during the hearing,
• ecome ar active participant (called an niervenor)„ Apply by May 11, 2015 or the hearing w 11 go
ahead without you and you Mit not receive any further notice of the proceiedin„
irr at the end of Ihe process, review the, OEB's decision and hs reasons on our kvebs:Ite:
LEARN MORE
,Oul file, number ter this C a 6e is ER-201E4010 To learqi more ILJL1uI 1;10$ hearing lllU instructions 0
file letters or klec,Drie an intervener, or to access any document related to this case, please enter the tile
nPlmber EB-2015-0010 frorn ks1 on tno OEB wetsAe You GO rl iIS c'
'phone Corsuraor Relalions Centre at 1-017-532.2127 with any questions,
ORAL VS, WRITTEN HEARINGS
There are two types of OEB hearings— oral and written, The 0E13 will determine at a later date whether to
proceed by way dila wafter or oral hearing, if you think arc oral hearing Is needed, you can write In the OFR
to explain why by May 11, 2015..
PRIVACY
f yea WfUtZ i l'Ofte.'W f cornir60, ywr name 901(1 the cOntorn 0F yOor Jeer who Oe port on thenuOtio remrcl 00d
tire 0E16 ;reabsite, However; your porsortat telephone /lumber, halle address artri erztail address wAlhat
(.0 oToved, 1f yoo arr bua0;a1.95. 410 your inforrierioo wit1 temern pubirC, h' totl fo,r4 0 herzrao 519 intermricr
ti irfor'r044iery wiN be paikr .
flats rote r?ear-470; wg( be heki under sE,CPC147 36 Of tilo °Mart Energy Board' Act, S,0, l'5'98' 15 (Schedule
0),
126
CLOSED MEETING AGENDA
May 12, 2015
Staff Reports:
1) Director of Engineering Services - Municipal Act Section 240.2 (a) the security
of the property of the municipality or local board — Clinical Associates - Lease
Extension
2) Director of Engineering Services - Municipal Act Section 240.2 (a) the security
of the property of the municipality or local board — ARC Financial Planning
Group Ltd. - Lease Extension
3) Director of Human Resources - Municipal Act Section 240.2 (d) labour relations
or employee negotiations — Tentative Collective Agreement - Ontario Nurses'
Association
County Solicitor to attend at approximately 11:30 a.m.
4) Chief Administrative Officer & County Solicitor - Municipal Act Section 240.2 (c)
a proposed or pending acquisition or disposition of land by the municipality or
local board — Update #4 Dexter Line Land Purchases (verbal)
5) County Solicitor - Municipal Act Section 240.2 (f) advice that is subject to solicitor -
client privilege, including communications necessary for that purpose — Regional
Rideshare Advice (verbal)
127