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May 28, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING May 28, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ----------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al -- A9) *May 14 2015 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Public Meeting (Al, A2, C9a)- Elgincentives Presentation • Official Plan Amendment, • Proposed Community Improvement Plan Project Area, • Proposed Community Improvement Plan, 10:00 a.m. Public Meetings -- Zoning Amendment • Parezanovic Farms (C9b) • Vanderloo (C9c) 10:30 a.m. Final Comprehensive Zoning By-law 11:00 a.m. Gary Blazak— update on Seaside Waterfronts and Lighthouse developments 11:30 a.m. Michelle Hjorst, LAS —streetlights (Cl a) REPORTS (C1-C10) 1. ROADS a) *Report— LASIRealTerm Energy LED Streetlight Conversion Program 2. RECREATION/EMERGENCY MANAGEMENT May 28, 2015 ............. Page 2 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8. ADMINISTRATION a) *Report— RES — Elgin Windfarm Project b) *Report— Port Glasgow Taller Park — Bingo Hall Roof Replacement c) *Report— Fire Department Organizational Review 10. PLANNING a) *Report-- Proposed Official Plan Amendment No. 1 and Municipality of West Elgin Elgincentives Community Improvement Project Area and Plan b) Report —Zoning By-law Amendment— Parezanovic Farms c) *Report—Zoning By-law Amendment -Vanderloo d) *Report— Proposed Consent Application — Randy Small 10. ACCOUNTS CORRESPONDENCE (131 — D20) COUNCIL CONSIDERATION —ACTION RECOMMENDED: 1.* Thames Valley District School Board — Speed limit reduction in school zones; 2.* Lower Thames Valley Conservation Area — Revised wording - New Zoning By-Law & Wetlands; 3.* Ministry of Transportation —Auditor General Winter highway maintenance report; 4.* Municipality of Trent Lakes — Request to support Resolution No. R2015- 279 -- Demonstrated need for aggregates; 5.* Municipality of Central Elgin — Elgin-St. Thomas Municipal Association d uties; May 28, 2015 ............. Page 3 6.* Elgin County — Community Improvement Plan Adoption meeting dates; 7.* Town of St. Mary's —The Southwestern Ontario Transportation Alliance (SWOTA) — Resolution in Support of Via Rail; 8.* The Monarchist League of Canada — Request for Mayor to hold a civic ceremony on September 9, 2015 to mark the Queen's reign; 9.* Elgin County Land Division Committee — Notice of application for consent — No. E 26115 (Lakeview Aldborough Bluffs); 10.* Town of Aurora — Support of the City of Hamilton's opposition to the installation of community mailboxes; 11.* Gary Blazak, BLAST Inc., - Withdrawal of application No. E5115 — Consent for Commercial Block; 12.* South West Local Health Integration Network— Public engagement sessions on the next Integrated Health Service Plan; 13.* Crinan Community Centre — Request for information on community grants; 14.* Town of Aylmer— Elgin-St. Thomas Municipal Association; RECOMMENDED TO ACCEPT & FILE: 15. AMO • Watch file — May 14, 2015; • Watch file — May 21, 2015; • Policing Moderation Report; • Updated Rules for Government Procurement; • Bill 8 — Effective date for Municipal Governments confirmed; • Ontario Government launches consultation on Infrastructure Funding for areas outside of GTHA; 16. County of Elgin Land Division Committee — Notice of decision — Lots 1 & 2, Concession 4 WD (Johnston); 17. County of Elgin Land Division Committee — Notice of decision - Part Lots 1 & 2, Concession 4 WD (Johnston); 18. County of Elgin Land Division Committee — Notice of decision — Part Lot A, Concession 3 (Gasparatto); 19. County of Elgin Land Division Committee — Notice of decision — Part Lot A, Concession 3 (Gasparatto); 20. Edison Fest— June 61h, 2015 Vienna Memorial Park. BY-LAWS: By-law No. 2015-36 West Elgin Comprehensive Zoning By-law By-law No. 2015-37 Adopt Official Plan Amendment — Community Improvement By-law No. 2015-38 Designate Community Improvement Project Areas By-law No. 2015-39 Adopt Municipality of West Elgin Elgincentives Community Improvement Plan May 28, 2015 ............. Page 4 By-law No. 2015-40 Authorize site plan agreement—Aldborough Public School By-law No. 2015-41 Authorize agreement with LAS — streetlight conversion program MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1-G2) 1. Fencing By-law — deferred from April 23, 2015 2. Closed Session: • a proposed or pending acquisition or disposition of land (M.A. s.239(2)(c); • litigation or potential litigation (M.A. s.239(2)(e) CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: June 11, 2015 Council June 25, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. Ai MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL.CHAMBERS MAY 14, 2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors.foe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, Administrator/Treasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO, 1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 14th,2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Wolf Seconded by Leatham RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. April 23, 2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATION REPORTS 1. ROADS a)Monthly Report RES. NO. 3 Moved by Bodnar Seconded by Seman RESOLVED that the May 2015 Roads Report be received. DISPOSITION: Carried A� May 14, 2015 .....Page 2 of 9 2. RECREATIONIEMERGENCY MANAGEMENT a) Monthly Report RES. NO.4 Moved by Wolf Seconded by Leatham RESOLVED that the Recreation Report dated May 14, 2015 be received. DISPOSITION: Carried b) Report—Miller Park Light Tower RES. NO. 5 Moved by Bodnar Seconded by Seman RESOLVED that the report from the Recreation Superintendent re: Miller Park Light Tower be received; AND that the replacement of the right field light tower in Miller Park be approved at the approximate cost of$11,500.00 plus taxes. AND that the replacement of the entire lighting system be considered in 2016; AND further that money be allocated from Parkland Reserve. DISPOSITION: Carried c) Report—Surplus Equipment RES. NO. 6 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Recreation Superintendent re: Surplus Equipment be received; AND that the fallowing equipment be declared surplus and disposed of: • 12 foot tandem axle trailer Container—8 feet high, 20 feet long,8 feet wide. DISPOSITION: Carried d) Report—Surplus Extrication Equipment RES. NO. 7 Moved by Leatham - Seconded by Wolf RESOLVED that the report from the Rodney Fire Chief re: Surplus Extrication Equipment be received; AND that the Hurst Extrication Equipment replaced in 2014 be declared surplus. DISPOSITION: Carried e) Report—Offer to Purchase—Surplus Extrication Equipment RES. NO. 8 Moved by Seman Seconded by Bodnar RESOLVED that the report from the Rodney Fire Chief re: Offer to Purchase-Surplus Extrication Equipment be received; AND that the used Hurst Extrication Equipment be sold to Norris Point Volunteer Fire Department for the price of$650.00 plus freight/shipping costs. The tools are being sold "as is"; A3 May 14, 2015 .....Page 3 of 9 RES. NO. 8 cont'd AND that to allow the sale of this equipment to another volunteer fire department, an exemption to Disposal of Surplus Equipment (Purchase Policy Section 3.11) is granted. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Monthly Report RES. NO.9 Moved by Wolf Seconded by Semen RESOLVED that the April 2015'Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER 5. BUILDING a) Monthly Report RES. NO. 10 Moved by Bodnar Seconded by Semen RESOLVED that the Building Report for April 2015 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES. NO. 11 Moved by Leatham Seconded by Bodnar RESOLVED that the By-law Enforcement Report for April 2015 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a) Report—Disposal of Paints and Coatings RES. NO. 12 Moved by Bodnar Seconded by Semen RESOLVED that the report from the Clerk re: Disposal of Paints and Coatings be received; AND that the necessary by-law be brought forward to authorize the signing of an agreement with Product Care Association. DISPOSITION: Carried AT May 14, 2015 .....Page 4 of 9 b) Report—2015 Final Budge# RES. NO. 13 Moved by Semen Seconded by Bodnar RESOLVED that the report from the Administrator/Treasurer re: 2015 Final Budget be received; AND that the necessary by-law be brought forward to adopt the 2015 Budget and Rates. DISPOSITION: Carried c Report—Canada Da RES. NO. 14 Moved by Leathern Seconded by Wolf RESOLVED that the report from Administration re: Canada Day be received; AND that Council approves the activities for Canada Day celebrations at Miller Park,West Lorne, on Wednesday July 1, 2015. DISPOSITION: Carried d) Report—West Elgin Landfill Trigger Mechanism and Contingency Plan Revision RES. NO. 15 Moved by Leatham Seconded by Semen RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Blu Metric Environmental in the amount of $4,235.00 plus taxes to install one piezometer in the purchased CAZ and to revise the Trigger Mechanism and Contingency Plan for submission to the MOECC. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES. NO. 16 Moved by Semen Seconded by Leathern RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#5 amounting to$263,654.69 in settlement of General, Road,Water, and Arena Accounts (including cheques#19329-19426). DISPOSITION: Carried CORRESPONDENCE 1. Huron Perth Landowners Association-K2 Wind Ontario Inc. mortgage registration RES. NO. 17 Moved by Leathern Seconded by Wolf RESOLVED that the Administrator is hereby directed to receive a legal opinion from Eric Gillespie on information received from Huron Perth Landowners Association. 2. Cactus Cattle and Cowboys Committee—Sand Ring usage fee suggestion �5 Refer to staff May 14, 2015 .....Page 5 of 9 3. St. Ilijah Serbian Orthodox Church—notification of festivities August 2, 2015 RES. NO. 18 Moved by Leatham Seconded by Wolf RESOLVED that Council has no objections to the St. Elijah Serbian Orthodox Church holding a celebration picnic including the serving of alcohol on August 2, 2015 at their church in Eagle. DISPOSITION: Carried 4. Rodney Aldborough Agricultural Society—Request for approval of beer garden at Rodney Fall Fair RES. NO. 19 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin gives approval to the Rodney Aldborough Agricultural Fair to hold a"Beer Garden"in a fenced off area at the north end of the grandstand on September 18th, 2015 from 7:00 p.m.to 12:00 a.m. DISPOSITION: Carried 5. Rodney Aldborough Agricultural Society—Request for road closure September 19th, 2015 for Fair parade RES. NO. 20 Moved by Leatham Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports the request of the Rodney Aldborough Agricultural Society to close Furnival Road from Victoria Street to Queen Street on Saturday September 19th,2015 from 12:00 p.m. (noon)to 1:00 p.m.for the Fall Fair Parade. DISPOSITION: Carried 6. Township of Hornepayne—Request for support to prevent hydro rate increases 7. AMO • Watchfile—April 23, 2015; Watchfile—April 30, 2015; Watchfile—May 7, 2015; Federal Budget provides new public transit fund; limited housing support; • 2015 Steward obligations for blue box; • 2015 Ontario Budget Highlights 8. Chief drinking Water Inspector—Annual Report 2013-2014 RES. NO.21 Moved by Wolf Seconded by Seman RESOLVED that the above correspondence items numbered 6, 7-8 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-31 -Budget By-law May 14, 2015 .....Page 6 of 9 RES. NO.22 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to set the 2015 transition ratios and to levy taxes for the year 2015 and to establish special area charges for garbage collection and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 23 Moved by Wolf Seconded by Leatham RESOLVED that a By-law to set the 2015 transition ratios and to levy taxes for the year 2015 and to establish special area charges for garbage collection be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-31 —Budget By-law DISPOSITION: Carried 2. By-Law No. 2015-32—Agreement with Product Care Association RES. NO. 24 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of a Municipal ISP Materials Service Agreement between the Municipality of West Elgin and the Product Care Association and this shall be the first and second reading and provisional adoption thereof, DISPOSITION: Carried RES. NO. 25 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to authorize the execution of a Municipal ISP Materials Service Agreement between the Municipality of West Elgin and the Product Care Association be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-32—Agreement -PCA DISPOSITION: Carried MINUTES RES. NO. 26 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—March 10, 2015 West Elgin Recreation Committee—March 17, 2015 With the following amendment to Recreation Committee minutes— bicycie rodeo should read WE Community Health Centre, not Rodney Fire Hall. DISPOSITION: Carried Al May 14, 2015 .....Page 7 of 9 NOTICE OF MOTION RES. NO. 27 Moved by Bodnar Seconded by Seman Staff to investigate alternatives and ideas to protect trees on municipal road allowances from cutting and damage. DISPOSITION: Carried OTHER BUSINESS 1. Delegations at AMO conference Ideas to be brought forward. Deadline for requests is July 6, 2015. 2. Committee Appointments RES, NO. 28 Moved by Leatham Seconded by Seman RESOLVED that Council of the Municipality of West Elgin approves the following committee appointments to commence April 1, 2015 until December 31, 2015 West Elgin Recreation Wolf, Seman West Lorne/Rodney Fire Departments Wolf/Leatham 1 for each West E[gin Arena Board Wolf, Seman Tri County Water Board Wiehle, Bodnar,Wolf, Seman Leatham alternate Community Policing Seman, Leatham LTVCA Wolf Marina Board Wiehle, Leatham Parent-Child Resource Centre Leatham Chamber of Commerce Bodnar,Wolf Four Counties Transit Wiehle, Seman Fair Board Wiehle MPoWER Bodnar Cactus Cattle&Cowboys Bodnar West Lome Heritage Homes Wiehle WECHC Board Leatham Elder Care Strategy WECHC) Bodnar Port Glasgow Trailer Park Leatham, Seman,Wiehle alternate Rodney Town Hall Leatham, Seman AD HOC COMMITTEES Participation for which mileage only is p aid for attendance: Small Schools Coalition 1 Rural Bodnar Schools Healthy Communities Partnership Bodnar Economic Development Wiehle Healthy Beginning/Healthy Life Leatham Committee AND THAT resolution#38 passed on December 18, 2014 is hereby repealed. DISPOSITION: Carried May 14, 2015 .....Page 8 of 9 3. Council Announcements • Rodney Horticultural plant sale is May 16tt at the Recreation Centre • It was reported at the Community Policing Committee that the number of occurrences were 91 up from 63 the previous month • Bike Rodeo is May 30 • Attended London Convention Centre on May 13th where volunteer firefighters received long service awards • Attended Four Counties Strategic planning meeting • West Elgin received an award from the Architectural Conservancy of Ontario for streetscape and community improvement plans CLOSED SESSION RES. NO.29 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A.s.239(2)(b); • litigation or potential litigation (M.A.s.239(2)(e) DISPOSITION: Carried RES. NO. 30 Moved by Wolf Seconded by Leatham RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that direction had been given to staff. CONFIRMING BY-LAW RES. NO.31 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 14th, 2015 - and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES, NO.32 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on May 14th, 2015 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2015-35- Confirming By-law May 14 2015 DISPOSITION: Carried f�q May 14, 2015 .....Page 9 of 9 ADJOURNMENT RES. NO.33 Moved by Leatham Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 12:20 p.m. to meet again on May 28, 2015. DISPOSITION: Carried These minutes were adopted on the 28th day of May, 2015. Mayor Clerk / NOTICE OF A PUBLIC MEETING PROPOSED OFFICIAL PLAN AMENDMENT — — (Section 17, Planning Act, 1990)AND PROPOSED COMMUNITY IMPROVEMENT PLAN PROJECT AREA AND PROPOSED COMMUNITY IMPROVEMENT PLAN (Section 28, Planning Act, 1990) TAKE NOTICE that a PUBLIC MEETING will be held on Thursday. May 28. 2015 at 9:30 am in the Council Chambers of the Municipality of West Elgin, 22413 Hoskins Line, Rodney ON in order to consider an Amendment to the Municipality of West Elgin Official Plan to add policies in Section 4.3 Community Improvement to permit the designation of the Elgincentives Community Improvement Plan Project Area and to allow for the adoption of the Elgincentives Community Improvement Plan (CIP) for the Municipality of West Elgin. The CIP establishes a framework for the County of Elgin and the Municipality of West Elgin to support and implement a series of programs to encourage the maintenance, rehabilitation and revitalization of private spaces, and to permit financial incentives to achieve these objectives. ANY PERSON OR PUBLIC BODY may attend the Public Meeting and/or make written or verbal representation either in support of, or in opposition to the proposed Official Plan Amendment and CIP. If a person or public body does not make oral submissions at a public meeting or make written submissions to the Council of the Municipality of West Elgin before the proposed Official Plan Amendment and CIP is adopted, or before the By-laws are passed, the person or public body is not entitled to appeal the decision of the Municipal Council to the Ontario Municipal Board. If a person or public body does not make oral submissions at a public meeting, or make written submissions to Council of the Municipality of West Elgin before the By-laws are passed, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Municipal Board unless, in the opinion of the Board,there are reasonable grounds to do so. ADDITIONAL INFORMATION relating to the proposed Official Plan Amendment and the proposed CIP is available for inspection daily, Monday to Friday, 8:30 A.M. to 4:30 P.M. at the Municipality of West Elgin administration office, 22413 Hoskins Line, Rodney ON. The proposed Official Plan Amendment and the proposed CIP can also be viewed online at htti)://www.westelgin,net (under Home, Public Notices, Public Meeting—Community Improvement Plan). 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J 0 Q � C) C xr�s y�,�uy�aT1 Fri � WQ ft4 '1�c rit I �y�b• { r- R al�k ' ,svy57� ru;ail it4 6- n G J �r 4I', CU CD C 16a q L »tP CL a• U r�v" Rr The ..Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: May 28, 2015 SUBJECT LASIRealTerm Energy LED Streetlight Conversion Program RECOMMENDATION: 1. That Council accept the procurement process undertaken by Local Authority Services (LAS), a wholly owned subsidiary company of the Association of Municipalities of Ontario, for the selection of a LED streetlight upgrade tum-key service; 2. That the execution of a Letter of Intent with LAS' service partner RealTerm Energy be approved, for the design and installation of LED streetlights as detailed in their proposal, 3. That the Mayor and Clerk be authorized to enter into and execute said agreements on behalf of the Municipality. BACKGROUND: Local Authority Services (LAS), a wholly owned subsidiary of the Association of Municipalities of Ontario, is now offering a turnkey LED streetlight program to the municipal market as LAS is confident that the technology is reliable, superior, and now very cost-effective. By upgrading our existing inventory of streetlights to LED technology the Municipality would be able to: • Dramatically reduce the Municipality's annual streetlight energy and maintenance budget, • Improve the quality of lighting for our residents, • Enhance the natural environment both by consuming less energy and by avoiding light trespass, LED lamps do not contain a gas filled bulb or filament but use charged electrons that jump through a semi-conductor chip and then emit photons (light)when they land on the other side. A single LED lamp may have many chips. This construction makes LEDs highly resilient and efficient. As a result, LEDs offer a number of advantages over High Pressure Sodium (HPS) or Metal Halide (MH) lights including: e Much lower power consumption ranging from 40-70% energy savings. • Long, predictable lifetime. LED's are less likely to fail than HPS or MH lamps. Instead, they lose brightness over time, while generally lasting many times longer than a conventional fluorescent or incandescent light — up to 100,000 hours (22 years). The much less frequent need to service or replace LEDs means low maintenance cost. • More accurate colour rendering. The colour rendering index is the ability of a light source to correctly reproduce the colours of the objects in comparison to an ideal light source. 90-95% of respondents in retrofitted municipalities preferred LED over other types of lighting. • Quick turn on and off. LEDs come on with full brightness instantly. Unlike mercury vapour, metal halide and sodium vapour lamps (commonly used in street lighting), LEDs do not have a problem restarting immediately (hot ignition)following a brief power failure or inadvertent shut off. • Environmentally Positive. LEDs don't contain mercury or lead, and don't release poisonous gases if damaged. • Less attractive to nocturnal insects. Nocturnal insects are attracted to ultraviolet, blue and green light emitted by conventional light sources. • Less wasted light. Light from LEDs is very directional and they do not require diffusers or reflectors that reduce lighting efficiency. As a result, light does not shine where it is not wanted, such as into street-side bedroom windows. • There wifI no longer be an orange glow over the City on a hazy evening from HPS lighting being reflected skyward. Enhanced Safety via longer life and the fact they are less likely to leave an area in complete darkness by burning out as an HPS lamp will do. DISCUSSION: The turnkey LED streetlight conversion project developed by LAS provides the Municipality with a unique opportunity to both save a significant amount on electricity and maintenance costs each year as well as improve the existing streetlight infrastructure. LAS selected RealTerm Energy and CREE Lighting as project partners through a detailed procurement process. The process satisfies the requirements of the Municipality's purchasing by-law as AMOILAS is considered a co-operative of which the Municipality is a member and the LAS project was open to competitive bidders. This allows the Municipality to proceed with the project in 2015 taking full advantage of the current Ontario Power Authority incentive and reducing energy and maintenance costs as soon as possible. A Canadian company, RealTerm has holdings across North America and India with assets totaling more than $2.5 billion. An innovator and leader in LED lighting, Cree Canada has thousands of successful LED installations in Canada, and internationally. Cree offers a ten year warranty on all component parts. The LAS/RealTerm Energy turnkey approach also relieves Municipal staff of preparing and reviewing RFP's for supply and installation of the fixtures as well as applying to Hydro One for the reduction in billing. As most of the streetlight accounts are billed based on a calculation rather than being metered, Hydro One must be convinced that the savings are real in order to reduce the Municipality's bill. After an initial assessment (based on information provided by West Elgin Public Works), LAS has estimated the simple payback to be 4.2 years. Additional savings may be realized once the Investment Grade audit has been completed. Attached to this report is a binding Letter of Intent that RealTerm requires in order to provide the investment grade audit of the Municipal streetlight inventory. The audit will use data from a Municipal-wide geometric survey which includes establishing the height and physical co-ordinates of each streetlight and details such as davit arm type, fixture type and wattage. This will enable RealTerm to create a photometric plan for the entire streetlight system. The photometric plan will dictate what LED fixture to use to replace each existing fixture to provide equal or improved lighting levels. Under the 1-01 the West Elgin would be obligated to pay RealTerm reasonable costs to a maximum of$10,000 if the Municipality were to withdraw from the program after RealTerm conducts the investment-grade audit of the Municipal streetlights. In that event West Elgin would still receive the results of the audit, including information valuable to the Municipality's asset management plan. The final contract would be amended to include the details from the photometric plan. CONCLUSION: The Association of Municipalities of Ontario and LAS have created a program in which all municipalities in Ontario can benefit in reducing costs associated with streetlighting. Participation by West Elgin allows the Municipality to achieve significant cost savings while improving the quality of lighting for residents. Respectfully Submitted, Reviewed by, CK hv� Lee Gosnell cott Gawley, eA, GA Public Works Superintendent Administrator/Treasurer Attachments 1. Letter of Intent from RealTerm Energy Corp. REALTERM1 ENERGY May 13,2015 Lee Gosnell Municipality of West Elgin 22413 Hoskins Line,Box 490 Rodney,ON NOL 2C0 Subject: Design,Upgrade and Transfer Agreement--Binding Letter of Intent RealTerm Energy Corp. The Municipality of West Elgin("the Customer") Dear Lee: Pursuant to your recent discussions with Local Authority Services ("LAS"), RealTerm Energy Corp. (the "Company")is pleased to enter into this binding letter of intent("LOP')with the Customer with respect to the proposed upgrade of your existing street lighting system to LED fixtures("the Project"). TERM: The Tetra of the Agreement shall be from the execution date of the Agreement to the Final Completion Date. The Final Completion Date shall be defined in the Agreement as the date that the Customer provides written notice to the Company that it accepts the Company's application for final completion of the work and certifies that final completion has occurred. SERVICES AND EQUIPMENT: The Company agrees to replace the Customer's existing agreed upon lightning in the municipality with energy efficient equipment in accordance with the schedule and specifications set out in Schedule A. The New Equipment shall remain the sole and exclusive property of the - Company until substantial performance (as defined in the Construction Lien Oct (Ontario)) has occurred, at which time the New Equipment and all related warranties will be transferred and become the sole and exclusive property of the Customer for the duration of the Term. CONTRACT PRICE: The Customer shall pay the Company the Contract Price for the design, supply and installation of the New Equipment. The Contract Price shall be as provided in Schedule B. The Customer shall make progress payments to the Company on account of the Contract Price when applied for by the Company and certified by the payment certifier. REALTERM ENERGY CORP. 1237,rue de la Montagne,Suite 400,Montreal,Quebec H3G 1Z2 Tel.:(514)422-1000 Fax:(514)422-8222 www,reattermenergy.com INVESTMENT GRADE AUDIT: Within 150 days of the date of execution of this LOI by the Customer, the Company shall complete an Investment Grade Audit. Such audit shall verify the size, location and type of the Customer's existing street lights, energy invoices, maintenance invoices, and other detailed aspects of the Customer's street light system. If the results of the Investment Grade Audit confirms annual energy savings of 64.5% (+/- 10%), the Company shall notify the Customer that the Project is viable (the "Proceed Notice") and the parties shall proceed with the negotiation of the Agreement as provided below. If the Customer does not proceed with such good faith negotiations with the Company, the Customer shall reimburse the Company for such reasonable costs and expenses incurred in performing the Investment Grade Audit and negotiating this LOT, to a maximum of$10,000 within 30 days of receiving an invoice from the Company for such costs and expenses. If, based upon valid information provided by the Customer to the Company, the results of the Investment Grade Audit (i) do not meet the Savings and/or (ii) demonstrate that the anticipated design of the Company cannot be utilized; the Customer and the Company shall enter into good faith negotiations to amend the Contract Price. If the parties have not been able to settle on an amended Contract Price and execute the Agreement prior to termination of this LOI pursuant to (ii) of the Termination section below, the Customer shall within 15 days of such termination reimburse the Company for 50% of the Company's reasonable costs and expenses in performing the Investment Grade Audit and negotiating this LOI to a maximum of $5,000 and, in return, the Company shall furnish all work materials related to the Investment Grade Audit to the Customer including a full GIS/GPS audit of the Customer's street lighting system. If, in the Company's opinion, acting reasonably, the Customer did not provide the Company with valid information, the Customer shall reimburse the Company for 100% of the Company's - reasonable costs and expenses in performing the Investment Grade Audit and negotiating this LOI to a maximum of $10,000 within 15 days of receiving an invoice from the Company for such costs and expenses. CCDC 14: Upon issuance of the Proceed Notice or upon determination of an amended Contract Price as provided above, the Customer and the Company shall act in good faith and use commercially reasonable efforts to conclude a CCDC 14 design-build stipulated price contract (the "Agreement"), an initial draft of which shall be provided by the Company. We would expect the Agreement would contain supplementary conditions, which reflect the terms and conditions of this LOI other than those under the headings "Investment Grade Audit" and "Termination". 2111 o REALTEFt�Ii -r.N ERG Y_ INSURANCE: In addition to the insurance the Customer shall carry which shall be specified in the Agreement, the Company shall insure the Company's interest in the energy efficient equipment and maintain public liability and property damage insurance during the Term. Such policies shall be written on a comprehensive basis with inclusive limits of not less than $5,000,000 for bodily injury to any one or more persons or property damage, stock in trades and list the Customer as additional insured. - MUNICIPAL FRANCHISE, LICENCE OR EASEMENT: The Customer shall grant a license,easement or right-of-way giving the Company rights of access in the streets and rights to remove and replace existing lights. CONFIDENTIALITY: The Company and the Customer agree to maintain the strict confidential nature of this LOI and the negotiations with respect to the transaction proposed herein, including forms of contract. No public or other announcement of the existence or terms and conditions of this LOI shall be made by either party except in consultation with and subject to the approval of the other. The Company and the Customer agree to use all reasonable efforts to coordinate any disclosures concerning the proposed transaction. TERMINATION: This LOI shall terminate on the earlier of(i)immediately upon execution of the Agreement and (ii) six months after execution of this LOI by the Customer. This letter will be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable herein. Should the above terms and conditions be acceptable to the Customer, please sign this letter in the area indicated below and return to my attention. If you have any questions or require additional information,please do not hesitate to call me. Thank you for allowing RealTerm Energy Corp. to address your request for an Energy Savings Proposal related to the retrofit of your existing municipal street lighting equipment. Best regards, REALTERM ENERGY CORP. Sean Neely, President 311' age REALTERM -eaenar----- The above LOI is hereby agreed to and accepted this day of , 2015. The Municipality of West Elgin, By: Name and Title: By: Name and Title: 41l' .� te REALTERM — _NF. oy- SCHEDULE A—COMPANY'S SERVICES 1. Scope of Services • System Design including a full GPS/GIS audit of the system. • Supply Labour and Material to remove existing Customer street light fixtures. -- • Disposal of existing Customer street light fixtures as per government standards including providing the Customer a"Declaration Letter"stating same. • Supply Labour and Material to install the New Equipment. • Inspect and repair or replace the existing wiring, fuses,or any other item other than the New Equipment as required.We have assumed 35%rewiring& 100%refusing will be required,as well as replacing 2%of the existing davit arms.If the scope of work varies from this estimate then the work will be done on a cost recovery/returned basis. • On a best efforts basis,work with the Local Distribution Company to modify their invoicing system to recognize the New Equipment. • Administer the process to obtain all grants,subsidies or rebates that may be available from the Ontario Power Authority related to this Project. 2. Existing Equipment and New Equipment C New Equipment")Inventory and Specifications WATTS OLE)OTY OLD FIXTU�E S WATTS TOTAL NEW QTY NEW FIXTL�RES WATTS TOTAL WATTS 136 HPS 70W 95 12,920 136 CREE-XSP-1 -34W 34 4,624 170 HPS 10OW 130 f 22,100 170 i CREE-XSP-1 -43W I 43 7,310 60 HPS 150W 190 11,400 i 60 CREE-X5P-2-73W 11 73 41380 10 HPS 250W 310 3,100 10 11 CREE-XSP-2- 101 W 101 1,010 € 10 HPS 40OW 475 4,750 i 10 h CREE-XSP-2L- 168W 168 1,6$0 Rodney- e f 245L-20LEDE10-MV0LT-4K ; I 20 Decorative 190 1 3,800 20 RS-GL-PCLL 72 i 1,440 C01 2P1-DP3AR-GAL-3-80W-1 ! 1, 12 ; West Lorne- I , 190 2,280 12 4K-120/277-ADV-F7AP-DS2- 80 960 Decorative l 3 RALXXXXTX 3. Schedule of Services Commencement Date:Within 90-days from execution of the Agreement, 5 � 1' agc REALTERM -EUSxcv SCHEDULE B-CONTRACT PRICE Contract Price: $209,376 in addition to applicable taxes. 611 REALLTERM -ENEIiuY- i Or / VJe Ups 'Y� Q aeN N C U z ^ 19W The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma 1. Bryant, Clerk DATE: May 28, 2015 SUBJECT: RES — Elgin Windfarm Project RECOMMENDATION: For information INTRODUCTION: The municipality has received a request for information relating to Ontario Heritage Act. DISCUSSION: The information provided with the request outlines the project area as well as proposed connection line routes (see attached sketch) and asks if the municipality has a by-law under the Ontario Heritage Act that would affect the project site lands and connection line routes. West Elgin has not enacted any by- laws under the Ontario Heritage Act. Respectfully Submitted, Reviewed by: Norma I. Bryant, HonBA, CT Cott Gawl , C A, CGA Clerk Ad min istratoriTreasurer Attachments RES Project Location Norma Bryant From: Myrans, Katharine<kmyrans @dillon.ca> Sent: May-12-15 10:01 AM To: nbryant @westeigin.net Cc: Philippe Abergel; 151998 @dillon.ca Subject: Request for Cultural Heritage and Protected Property Information-Elgin Windfarm Project Attachments: Elgin Project Location (8).pdf Dear Ms. Bryant, Renewable Energy Systems Canada Inc. (RES Canada)is participating in the Independent Electricity System Operator's(IESO) Request for Proposals(RFP)for the Large Renewable Procurement(LRP) program. RES Canada is proposing a wind project to be located within the Municipality of Chatham-Kent, Elgin County and the Municipality of West Elgin. A project site map has been attached.The project will consist of wind turbines,collector/connection iine(s), access roads, construction Iaydown areas,a substation and other related equipment; at this stage a layout for the project is not available. Please note that three possible connection lines are being considered at this time but only one will be chosen. As per the Independent Electricity System Operator's (IESO)LRP RI=P(Section 3.2.6(b)(1)(1 6)(v)), proponents are required to identify in their project applications to the IESO whether the project site and/or connection line are: "within or abutting a recognized heritage resource(including Properties protected under Ontario Heritage Act FASO 9990, c 0.18, Properties included on a list or register of heritage resources maintained by the Municipality, Properties that are the subject of a local or provincial plaque, or Properties that are set aside as a national historic site of Canada under Section 42 of the Canada National Parks Act, SC 2000, c 32)." We kindly request that you confirm whether any of the project site lands and connection line routes that are located within the Municipality of West Elgin are on or abutting: • a property in respect of which a notice of intention to designate the property to be of cultural heritage value or interest has been given in accordance with Section 29 of the Ontario Heritage Act; • a property designated by a municipal by-law made under Section 29 of the Ontario Heritage Act as a property of cultural heritage value or interest; • a property that is the subject of a municipal easement or covenant entered into under Section 37 of the Ontario Heritage Act; and/or • a property that is part of an area designated by a municipal by-law made under section 41 of the Ontario Heritage Act as a conservation district. Any additional information that you may have on heritage resources in the project location would be appreciated. Should RES Canada be awarded a contract with the IESO, the project wiil proceed under Ontario Regulation 359/09 and the information you provide would be used in a future Cultural Heritage Self-Assessment under that regulation. Thank you in advance for your assistance. Regards, Katie Myrans x Katharine Myrans,M.Sc.,Hons,B.A. Dillon Consulting Limited 235 Yorkland Blvd Suite 800 Toronto,Ontario, M23 4Y8 T-416.229.4647 ext.2381 F-416.229.4692 KMyransCa�di]Inn�ca www,dillop o Please consider the environment before printing this email This message is directed in confidence solely to the person(s)named above and may contain privileged,confidential or private information which is not to be disclosed, if you are not the addressee or an authorized representative thereof,please contact the undersigned and then destroy this message. Ce message est destind uniquement aux personnes indiqu6es daps 1'ent8te et peut contenir une information privildgi6e,confidentielle ou priv6e et ne pouvant titre divulgu6e. Si vous n'@tes pas le destinataire de ce message ou une personne autoris6e i le recevoir,veuillez communiquer avec le soussign6 et ensuite d6truire ce message. 2 a 5yyy �= S g tn s zz Am 'CAS Lu CL g Lid. '-XPKIkWPROAA f 1! I i t _..Cal RgAD j EIP 'RNNAL-OA4 — �I._� __^- _ _• � •� I � ,y z yyMCCOlCEVPE� � � I I .,�V. -. efACREBOw III � Ix a 1 - ndY.QB�NYY.I�''. FLY'ERIR3GN'.l1NE�I .�•. . z 51 S F avow-savrsa — m id j 1V DUA�Ir ROAD_. :�_,.,:.._ 'al lz U O j t{TIEEIPNN pp RP i MAN 1 oQG } E i;til 4 QdPtl Y3B31P r wwPl�"" I ,DVOa•Aane=,.Tkwv�+ _.ORFDRO,R@AD gg 3 Q V uP4N ' � 4 .t U Rr 2 ` 7 � iBe The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: May 28, 2015 SUBJECT: Port Glasgow Trailer Park— Bingo Hall Roof Replacement RECOMMENDATION: THAT Council approves the quote of$6,793.45 for the replacement of the shingle roof at the Port Glasgow Trailer Park—Bingo Hall to Joe Machado. INTRODUCTION: The replacement of the shingle roof with steel at the Port Glasgow Trailer Park— Bingo Hall is in need of replacement and is included in the 2015 approved Budget. DISCUSSION: Three Quotes were obtained: 1. Joe Machado $ 6,793.45 plus tax 2. Alan Vandenbink $ 6,920.00 plus tax 3. Martin Vandenberg $ 8,120.08 plus tax Respectfully Submitted by: cott Gawley, CP , CGA AdministratorlTreasurer V yvUhF Y� Q FJ�CN ^ - S ti M 2 � lags, The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: May 28, 2415 SUBJECT: Fire Department Organizational Review RECOMMENDATION: THAT Council approves the establishment of an Ad-Hoc Committee to review the current Fire Department Organization and make recommendations to Council of West Elgin a proposed Fire Department Structure; AND Further that the Committee be composed of: - Two Member of West Elgin Council - Fire Chief of Rodney Department - Fire Chief of West Lome Department - 2nd Representative of Rodney Fire Department 2nd Representative of West Lorne Department Public Work's Superintendent of West Elgin Administrator/Treasurer of West Elgin INTRODUCTION: Since amalgamation of the Municipality of West Elgin, the municipality has operated two Fire Departments (Rodney and West Lorne) along with two establishing By-Laws (attached to this report). The Office of the Fire Marshal and Emergency Management has suggested that the operation of two separate departments become one department (one of the options is one Fire Department with two stations) DISCUSSION: A number of Municipalities in Ontario operate under one department with one or more stations. Southwest Middlesex now has one Fire Department with Stations in Glencoe and Wardsville and a couple of operating agreements to provide Fire Services for parts of the municipality. The Township of Southwold has one Fire Department with stations in Shedden and Talbotville. Dutton/Dunwich has one Fire Department with one station Dutton. Currently the two West Elgin Fire Departments respond to approx, 120 calls per year. The response calls include structure fires, motor vehicle accidents, lift assists, VSA, Carbon Monoxide alarms and variety of other emergency incidents responded by our truly dedicated Volunteer departments. The Municipality of West Elgin has been well served and should continue to be served by the dedicated volunteers that currently protect our municipality. The Office of the Fire Marshal and Emergency Management has advised that the f operation of two separate departments become one department to provide consistency of delivering services and training between the stations. The Municipality has the responsibilities under the Fire Protection and Prevention Act which include establishing a program that must include public education with respect to fire safety and certain components of fire prevention and provide other fire protection services as it determines may be necessary in accordance with its needs and circumstances. The Municipality of West Elgin meets these criteria currently with the two Fire Departments acting independently with associated programs in place. The concept of one Fire Department revolves around the one service, one set of rules, one organization with defensible policies and training in the same Municipality. The standard level of service, public education, health and safety committees and consistency in delivery programs would happen under one Fire Department structure. (ie one set of Standard Operating Procedures --SOP's) Currently both Fire Departments respond together for Structure fires anywhere in the municipality between the hours of 6 am to 6 pm and if requested anytime. Current Structure of the Two Departments: Rodney West Lorne 1 Fire Chief 1 Fire Chief 1 Deputy Fire Chief 1 Deputy Fire Chief 4 Captains 3 Captains 18 Firefighters 17 Firefighters Options the committee could review but not limited to: 1. Maintain the Status Quo of Two Departments — Rodney and West Lorne. 2, Form One Department with Two Stations. 3. Form One Department with One Station. 4. Hi-bred of the above options ie Speciality Teams. 5. Possible other Options to be determined by the committee. It is recommended that a committee be established to review and recommend the future structure to deliver fire services to the ratepayers of West Elgin. Option for committee are: o Two members of Council (current representatives of the Fire Departments o Fire Chiefs of the two departments (Rodney &West Lorne) o Representative of each Department's Association (Rodney & West Lorne o Independent Representative of Senior Management Team _ o Administrator/Treasurer o Member of Public Respectfully Submitted by: Scott Gawley, CPA GA Administrator/Tre surer Attachments Establishing By-Law Rodney Fire Department Establishing By-Law for West Lorne Fire Department THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN f BY-LAW 2014-50 A BY-LAW TO ESTABLISH AND REGULATE THE WEST LORNE FIRE DEPARTMENT WHEREAS Section 8 of the Municipal Act, S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising it's authority under the Act; AND WHEREAS Section 9 of the Municipal Act, S.O. 2001,c.25,as amended, provides that that Section 8 and 11 shall be interpreted so as to confer broad authority on municipalities to: (a)enable municipalities to govern their affairs as they consider appropriate and (b)enhance their ability to respond to municipal issues; AND WHEREAS Part II , Section 5 (0.1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4 as amended, permits the council to enact a by-law to establish a fire department to provide fire protection and fire prevention services and for participating in an emergency fire services program c.25, s.475 (2);and, AND WHEREAS the Corporation of the MUNICIPALITY OF WEST ELGIN has established a fire department commonly known as West Lorne Fire Department; BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the Municipality of West Elgin, as follows: 1 Definitions In this by-law, unless the context otherwise requires,the following terms shall have the meanings indicated: 1.01 "Approved"- shall mean approved by Council. 1.02 "Automatic Aid"-shall mean any agreement under which a municipality agrees to provide an initial response to fires, rescues and emergencies that may occur in part of another municipality where a fire department in the municipality is capable of responding more quickly than any fire department situated in the other municipality; or a municipality agrees to provide a supplemental response to fires, rescues and emergencies that may occur in a part of another municipality where afire department is - capable of providing the quickest supplemental response to fires, rescues and emergencies occurring in the part of another municipality. 1.03 "AdministratortTreasurer"—shall mean the person appointed by Council to act as chief administrative officer for the Corporation. 1.04 "Company"—shall mean a complement of firefighting personnel operating one or more pieces of apparatus under the supervision of an officer. 1.05 "Corporation"—shall mean the Corporation of the Municipality of West Elgin. 1.06 "Council"—shall mean the Council of the Municipality of West Elgin. 1.07 "Deputy Fire Chief'—shall mean the person or persons appointed by Council to act on behalf of the Fire Chief of the fire department in the case of an absence or a vacancy in the office of Fire Chief By-law No.2014--50 West Lorne Fire Dept. Page 2 1.08 "Emergency System"—shall mean a sprinkler system,standpipe system, fire extinguishing system, smoke control system, emergency power system,fire pump system, voice communication system or any other device monitored through a fire alarm system. 1.09 "Fee or Fees for Service"—shall mean in relation to this by-law and any other by-law pertaining to fire protection services, as amended from time to time or any successor by-law thereto, means any fee imposed for services and billed pursuant to the above as approved by Council. 1.10 "Fire Chief'-Shall mean the person appointed by by-law and such Fire Chief shall be the senior administrator and general manager of the fire department, and for the purposes of the FPPA shall be the Fire Chief and Chief Fire Official of the Municipality whose duty it shall be to perform all statutory functions of the Fire Chief and Chief Fire Official, and shall perform such other duties as prescribed by Council.The Fire Chief shall report to Council as required by the Fire Protection and Prevention Act, 1997.The Fire Chief shall be responsible for all duties and responsibilities relegated by the FPPA. 1.11 "Fire Department"—shall mean the fire department of the Municipality of West Elgin,West Lorne Fire Department also known as West Lorne Fire Department, and shall include the Fire Chief,the Deputy Chief, Fire Captain(s) and all firefighters appointed by Council. 112 "Firefighter"—shall mean the Fire Chief and any other person appointed to the fire department and assigned to undertake fire protection services, and includes a volunteer firefighter. 1.13 "Fire Protection and Prevention Act, 1997(FPPA)—shall mean the Fire Protection and Prevention Act,1997, S.O.c.4,as amended and any regulation made under it. 1.14 "Fire Protection Services"-shall mean those services provided within the divisions of fire suppression,fire prevention,fire safety education, communication,training of persons involved in the provision of fire protection services rescue and emergency services and the delivery of all those services. 1.15 "Malicious Act"—shall mean a wrong act done intentionally by any person without just cause or excuse. 1.16 "Member"—shall mean a volunteer firefighter and officer of the West Lorne Fire Department. 1.17 "Motor Vehicle"—shall mean the same as prescribed in the Highway . Traffic Act R.S.O. 1990 c. H.8, as amended. 1.18 "Mutual Aid"—shall mean a program to provide or receive assistance in the case of a major emergency in a municipality. 1.19 "Non-resident"—shall mean a person who is neither a property owner nor a tenant of a property within the Municipality of West Elgin 120 "Nuisance False Alarm"—shall mean the activation of a fire alarm system through a mechanical failure, equipment malfunction, improper installation of the system,or failure to maintain the system as prescribed by the Fire Code being O.Reg. 388197, as amended, but does not include the activation of a fire alarm system where the activation occurred as a result of the accidental damage to the system. By-law No.2014—50 West Lorne Fire Dept. Page 3 1.21 "Officer"—shall mean the Fire Chief, Deputy Fire Chief, Fire Captain(s) and any other such person as may be designated an officer from time to time by the Fire Chief. 1.22 "Owner"—shall mean any person,firm or corporation having control over any portion of a building yard or other property under construction and includes persons of that building, yard or property as prescribed by O.Reg. 388197, as amended (The Ontario Fire Code). 1.23 "Platoon"—shall mean two companies of personnel operating two or more pieces of apparatus under the supervision of a Chief Officer. 1.24 "Property"—shall mean any public or private real property within the Municipality of West Elgin including buildings,structures, and erections of any nature and kind in or upon such lands, but excludes real property owned by the Federal or Provincial Crown. 1.25 "Rescue and Emergency Services"—shall mean any life or property saving activity that is unrelated to fire suppression and fire prevention but includes emergency medical services, hazardous material response and specialized rescues including vehicle extrication,technical rope rescue, high/low angle rescue, confined space rescue,water&ice rescue, trench rescue,specialized electrical rescue and elevator rescue and any other rescue or activity approved by council and specified in Schedule"A" of this By-law. 1.26 "Volunteer Fire Fighter"—shall mean a firefighter who provides fire protection services either voluntarily or for a nominal consideration, honorarium,training or activity allowance. 2 Establishment The fire department for the Municipality of West Elgin and commonly known as West Lorne Fire Department is hereby established under the direction of the Fire Chief to provide fire protection services and such other approved rescue and emergency services for the Municipality of West Elgin in accordance with Part Il, Sections 2. (1), (2) &(3) if the FPPA,as outlined in the Public Fire Safety Guideline, PFSG 04-12-13, Schedule"A"of this By-Law. 3 Composition—Approved Organizational Chart The fire department shall be structured in a conformance with the approved Organizational Chart, Schedule"B",forming part of this By-law. The fire department shall consist of a Fire Chief who is the head of the fire department as appointed by Council and such numbers of Deputy Fire Chief, Fire Captains, Fire Fighters and clerical staff as may be authorized or considered necessary from time to time by Council, in order for the Fire Department to perform fire protection services, rescue and emergency services for the municipality in an efficient and effective manner. Further,the provision of fire protection services and other rescue and emergency services to any municipality outside of the territorial jurisdiction of the Municipality of West Elgin is permissible through Automatic Aid, Mutual Aid,this By-law or any other agreement between said municipality and the Corporation of the Municipality of West Elgin. 4 Fire Chief—Responsibilities and Authority (a) The Fire Chief shall be the head of the Fire Department and shall report to Council as required by the FPPA,through the By-law No.2014—50 West Larne Fire Dept. Page 4 AdministratorfTreasurer and be responsible for the proper administration and efficient and effective operation of the fire department including the delivery of approved programs and services and is generally responsible for the following operational matters: i) For the care and protection of all property belonging to the fire department; ii) For arranging the provision necessary and proper facilities, apparatus,equipment and supplies for the fire department; iii) For determining and establishing in conjunction with Council through the Administrator/Treasurer,the qualifications and criteria for employment or appointment and the duties of all officers,firefighters and administrative staff of the fire department; iv) For the conduct and discipline ranging from reprimand to dismissal of any officer, or member of the Fire Department; v) For preparing, or upon approval by Council, coordinating, implementing and maintaining a Master Fire Service Plan and program for the municipality, and any other such similar plans required by the Fire Protection and Prevention Act, and any other such Act or Regulation as may be proclaimed by the Government of Ontario and the Government of Canada. vi) For assisting with any other public official in an emergency declared by the Head of Council,the Premiere of Ontario, or the Prime Minister of Canada; vii) For reporting to the appropriate crown attorney, or other prosecutors, or law enforcement or other officer the facts upon the evidence in any case in which there is reason to believe that a fire has been the result of criminal intent or negligence or in which there is reason to believe an offence has been committed under the Fire Protection and Prevention Act, 1997; viil) For keeping accurate records, in convenient form for reference, of all fires, inspections, rescues and other emergencies responded to by the Fire Department in a manner consistent with the applicable records management policies of the Municipality of West Elgin. ix) For keeping such other records as may be required by Council; x) For preparing and presenting periodic reports to the Council through the AdministratorlTreasurer as requested and any other specific reports requested by Council; and, xi) For preparing and presenting the annual budget estimates of the Fire Department to Council through the Administrator/Treasurer and for exercising control over the budget approved by Council for the Fire Department. (b) The Fire Chief shall further take all proper measures for the prevention, control and extinguishment of fires and the protection of life and property and the management of emergencies within the territorial jurisdiction of the municipality provided that such general orders, policies, procedures, rules, regulations and other measures By-law No.2014—50 West Lorne Fire Dept. Page 5 do not conflict with the provisions of this by-law or any other by-law of the municipality, and shall exercise all powers mandated by the Fire Protection and Prevention Act, and without restricting the generality of the foregoing shall be empowered to authorize: i) pulling down or demolishing any building or structure to prevent the spread of fire, or for the reason of public safety, and ii) all necessary actions which may include boarding up or barricading of buildings or property to guard against fire or other danger, risk or accident,when unable to contact the - property owner, and ill) Recovery of expenses incurred by such necessary actions for the Corporation in the manner provided through the Municipal Act and the Fire Protection and Prevention Act. (c) The Fire Chief shall be responsible for the enforcement of this by- law and the development and enforcement of all general orders, policies, standard operating guidelines, procedures, and rules and regulations established under this By-law and for the enforcement of any other by-law of the Corporation respecting the administration and operation of the Fire Department, and shall review periodically such by-laws and may,for this purpose,establish advisory committees consisting of officers and other persons (including members of general public)as the Fire Chief may determine necessary from time to time to assist him in the discharge of this duty. (d) The Fire Chief shall periodically review, revise or terminate, as required general orders, policies, procedures and rules of the fire department. (e) In the case of by-laws, including this by-law, recommend to Council through the Administrator/Treasurer,such amendments, as the Fire Chief considers appropriate. (f) The Fire Chief shall have all powers, rights and duties assigned to a Fire Chief under the Fire Protection and Prevention Act, 1997, including without limitation the authority to enforce compliance with the Fire Code made under this Act. - (g) The Fire Chief shall provide liaison with the Office of the Fire Marshal of Ontario and any other office or organization as required by Council or as considered necessary or advisable by the Fire Chief for the proper administration and efficient operation of the Fire Department and the effective management of fire protection services for the Corporation. (h) The Fire Chief may utilize such officers, members and administrative staff of the Fire Department as the Fire Chief may determine,from time to time,to assist in the performance of his duties. (i) Where Fire Chief designates a member to act in the place of himself/ herself or another officer in the fire department,such member,when so acting, has all of the powers and shall perform all duties of the officer replaced. 5 Authority to Leave Municipal Limits The fire department shall not respond to a call with respect to a fire or By-law No.2014—50 West Lorne Fire Dept. Page 6 emergency outside the limits of the municipality except with respect to a fire or emergency: (a) That, in the opinion of the Fire Chief or designate representative of the fire department,threatens property in the municipality or property situated outside the municipality that is owned or occupied by the municipality. (b) In a municipality with which an approved agreement has been entered into to provide fire protection services which may include automatic aid. (c) On property with which an approved agreement has been entered into with any person or corporation to provide fire protection services. (d) At the direction of the Fire Chief,to a municipality authorized to participate in any county, district or regional mutual aid plan established by a fire coordinator appointed by the Fire Marshal or any other similar reciprocal plan or program. (e) On property beyond the municipal boundary where the Fire Chief or designate determines immediate action is necessary to preserve life or property and the appropriate department is notified to respond and assume command of established alternative measures, acceptable to the Fire Chief or his designate 6 Deputy Fire Chief In addition to the Fire Chief, Council shall appoint a Deputy Fire Chief. The Deputy Fire Chief shall be the second ranking officer of the Fire Department and shall be subjected to and shall obey all orders of the Fire Chief and shall perform such duties as are assigned by the Fire Chief, and shall,when the Fire Chief is not available, have the powers and perform the duties of the Fire Chief. 7 Divisional Responsibilities Designated by Fire Chief Each division of the fire department is the responsibility of the Fire Chief and is under the direction of the Fire Chief or a member designated by the Fire Chief. Designated members shall report to the Fire Chief on divisions and activities under their supervision and shall carry out all orders of the Fire Chief. 8 Supervision of Personnel The officers, members and other administrative services staff personnel of the Fire Department while on duty shall be under the direction and control of the Fire Chief or the next ranking officer. 9 Eligibility for Appointment Any person wishing to become a member of the Fire Department shall fill out an application form provided by the Fire Chief. All application forms will be received by the Fire Chief and reviewed by the Fire Chief and Deputy Fire Chief. Every applicant and every probationary member of the Fire Department shall: (a) Must be a minimum of 18 years of age; By-law No.2014—50 West Lorne Fire Dept. Page 7 (b) Complete and successfully pass written,verbal and physical examinations as deemed necessary by the Fire Chief; (c) Must hold a valid DZ license or be willing to obtain within 12 months of appointment date. (d) Be in good health, physically fit and acquire a medical certificate of good health from a medical practitioner, prior to commencement of appointment; (e) Once appointed, possess and demonstrate to the satisfaction of the Fire Chief or designate upon request the ability to safely endure the physical demands typically required for structural firefighting, including such psychomotor skills used for lifting, climbing, dragging, carrying, and crawling in uncomfortable conditions in challenging environments; (f) Every member shall, prior to appointment, provide proof through certified instrument acceptable to the Fire Chief,a Criminal Record Check free of any and all convictions for an offence or offences under the Criminal Code of Canada, and once appointed maintain such or be subject to dismissal. (g) Every member shall, prior to appointment, provide a current drivers' abstract. (h) Every member shall be a resident of the Municipality or reside within proximity and/or be within the protection area to which a fire station responds; (i) Respond to the fire hall when called so as to efficiently and effectively attend the emergent and non-emergent alarms in a timely fashion,suitable to the satisfaction of the Fire Chief, and be able to maintain the minimum attendance levels as required by the general orders, policies, standard operating guidelines,procedures, rules and regulations made under this by-law and currently maintain the same. 10 Probationary Period for New Appointees _ Persons appointed as probationary firefighters to the Fire Department shall be on probation for a period of 12 months, during which period they shall take such special training and examination, as may be required by the Fire Chief. 11 Dismissal—Probationary Appointees If a probationary member appointed to fire protection services fails any such training and examinations or his or her prescribed duties, the Fire Chief may dismiss said member pursuant to corporate policy and procedure. 12 Appointment of Member Following the successful completion of the probation term, the Fire Chief may recommend to Council, through the Administrator/Treasurer. the appointment of the person as a member of the Fire Department. By-law No.2014—50 West Lorne Fire Dept. Page 8 13 General Duties and Responsibilities,Attendance,Promotion (a) Members shall conduct themselves in accordance with rules and regulations of the Fire Department, established by Schedule"C"of this by-law and shall give their whole and undivided attention,while on duty,to the efficient operation of the Fire Department and shall diligently and faithfully perform the duties assigned to them to the best of their ability. (b) Members are further required to follow the attendance requirements as outlined in Schedule"D"of this by-Law. (c) Members wising to be promoted within the Fire department must follow the process as outlined in Schedule`E'of this by-Law. 14 Remuneration,Terms and Conditions of Appointment Working conditions, honorarium and other terms of conditions of appointment of the Fire Chief, Deputy Fire Chief, officers, Fire Fighters and members of administrative services shall be determined by Council. 15 Discipline and Suspension of Members The Fire Chief may reprimand, suspend or recommend dismissal of any member for insubordination, inefficiency, misconduct, tardiness or for noncompliance with any of the provisions of this by-law or general orders, policies, standard operating guidelines, procedures,departmental rules or regulations that, in the opinion of the Fire Chief,would be detrimental to discipline of the efficiency of the fire department 16 Termination Procedures The procedures for termination prescribed in the Corporation's Human Resources Policy shall apply to all firefighters. 17 Fees for Service Fees for service shall be in accordance with the Fees and Charges By- law—Fire as amended from time to time. 18 General That this by-law shall come into force and effect upon final adoption thereof. 19 Repealed That By-law No. 2000-39 is hereby repealed. 20 Schedules Schedules A, B, C, D, E are deemed to be an integral part of this by-law. By-law No.2014--50 West Lorne Fire Dept, Page 9 READ A FIRST AND SECOND TIME THIS 14TH DAY OF AUGUST,2014. READ A THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF AUGUST, 2014. MAYOR CLERK By-law No.2014�0 West Lorne Fire Dept. Page 10 BY-LAW NO.2014-50 SCHEDULE"A" APPROVED DELIVERY OF CORE SERVICES YES SERVICE APPROVED BY COUNCIL Presently trained, equipped and providing service NO SERVICE NOT APPROVED BY COUNCIL LLS LIMITED LEVEL OF SERVICE APPROVED BY COUNCIL PEN PENDING COUNCIL APPROVAL Requires adequate training and 1 ore ui ment NA NOT APPLICABLE EMERGENCY RESPONSE 1 Basic Firefighter—no expected rescue YES 2 Structural firefighting—including rescue YES 3 Vehicle Firefighting YES 4 Grass Brush Forestry- YES 5 Marine Firefighting, SHORE BASED YES 6 Automatic Aid YES 7 Mutual Aid YES a Tiered Medical Response -10 minute EMS delay-AED and 02 YES administration 9 Awareness level -Hazardous Materials YES 10 Operations Level -Hazardous Materials NO 11 Technician level -Hazardous Materials NO 12 Vehicle Accidents YES 13 Vehicle Extrication YES 14 Transportation Incidents involving vehicles,aircraft YES 15 Water and Ice -shore based YES 16 Water and Ice -Water Entry NO 17 Water and Ice -boat NO 18 Public Assistance YES 19 Ambulance Assistance YES 20 Police Assistance YES 21 Public Utilities Assistance YES 22 Community Emergency Plan Participation YES 23 Urban Search and Rescue -light and heavy NO 24 Rope Rescue -Operation level NO 25 Farm Silo rescue NO 26 Confined Space Rescue -Operation level PEN 27 Role of assistant to the Fire Marshal -suppression YES By-law No.2014—50 West Lorne Fire Dept. Page 11 BY-LAW NO,2414.50 SCHEDULE"A" FIRE PREVENTION AND PUBLIC EDUCATION 1 Selection of Appropriate ro rams YES 2 Role of Chief Fire Official YES 3 Role of Assistant to the Fire Marshal -prevention YES 4 Input into Fire Prevention Policy Development YES 5 Code Development input YES 6 Develo ment of Fire Prevention By-laws YES 7 Interaction with building departments YES S Interaction with other Government Agencies YES 9 Inspection Practices including: - complaints inspections YES - conducting routine inspection per Fire Prevention Policy PEN - dealing with code compliance issues mandated YES - enforcing Municipal By-laws NO -conducting inspections, preparing reports and issuing written YES responses to requests -requested inspections YES -issuing ermits NO 10 Public Education including rov ding routine education programs as per fire prevention policy YES -facilitatin2 Smoke Alarm initiatives YES -2 roviding access for media YES 11 Fire Investigation practices including -determining cause and on in YES -assessin g code compliance YES -assessing fire suppression effectiveness YES - determining compliance with building standards NO - determining effectiveness of built in suppression features NO - interacting with OFM investigators YES - suppo rtin criminal prosecutions YES - consulting with Police and other agencies YES providing forensic services NO 12 Plans examination and approval practices including: - examining and approving new construction plans NO - examining and approving renovation plans NO - revievOng,and approving subdivision 1 development agreements NO - reviewing and approving site plans NO -providing on site inspection of approved plans to determine NO compliance -issuing occupancy ermits NO 13 Preparation for and appearances in court YES 14 Systems checking,testing and approval NO 15 Cam ile analyze and disseminate functional statistics YES 16 Consultation with architects,engineers,planners, contractors and YES building trades By-law Igo.2014-50 West Lorne Fire Dept. Page 12 BY-LAW NO.2014-50 SCHEDULE "A" FIRE ADMINISTRATION 1 Planning and growth practices including; -master planning YES -evaluating programs and services YES projecting station locations and reallocations YES -determining staffing levels and assignments YES -co-coordinating with other EMS YES -co-coordinating development with other community departments YES -co-coo rdinatin with other Counties/districts 1 regions YES 2 Financial&records analysis practices including. -co-coordinating use of information from Suppression activities YES -co-coordinating use of activities from Fire Prevention Activities YES -transitional adjustments for Capital Stock YES -input into level of service issues based on available fundin YES -develo in g, controlling and monitoring budgets YES -co-coordinating with department divisions YES -Identifying alternate sources of revenue and fees for service YES -o er ing YES -capital YES purchasing YES 3 Records management including: -note taking YES -records retention YES -Freedom of Information legislation YES 4 Human Resources Practices including -recruitment,selection and retention YES romotion YES erformance evaluation YES -career development and higher education YES -job classifications YES -secondary employment YES 5 Client 1 Customer relations practices including: preserving local identity YES - enhancing fire department image YES marketina YES enhancing public perception of access to Fire Department staff YES - developing inter-agency relationshie YES 6 1 Health and Safety practices including communicable diseases YES By-law No.2014—50 West Lorne Fire Dept. Page]3 BY-LAW NO.2014-50 SCHEDULE "A" COMMUNICATIONS l RESOURCE CENTRE 1 Dispatch services including: -liaising with dispatch centres YES _ -providing access points for operational supervisors YES -receiving emergency calls YES -dispatching of appropriate resources YES -providing ongoing resources to operation during emergencies YES -compiling emergency response data and inputting of information in YES data bases -sharing data with other department divisions YES -sharing data with other Municipal departments YES -accessing information from other sources YES 2 Technology issues including -maintaining and repairing communication systems and components NO both routine and emergency) -providing technical support NO -developing specifications for radios, pagers,telephones and NO computers -providing interface capability with other data systems. Assessment, NO building department,roads department TRAINING 1 EDUCATION 1 Program development practices including: -developing trainer 1 facilitators YES -coordinatina core curriculum YES -developing specialized staff development programs YES -SUDDression YES prevention YES -administration YES -communications YES maintenance YES - support services YES - developing succession training programs YES - developing self directed leaming programs YES 2 Providing access to training facilities including -coordinating access to facility YES delivering hands on training to staff YES 3 Station training practices including -delivery of curriculum specific to disci lines needs IYE -supervising training_sessions providing support and direction 4 Development, approval and delivery of incident management and accountabilit s stems and rocedures 5 Co-ordination, development,approval and distribution of standard operating uidelines for various disciplines By-law No.2014—50 West Lorne Fire Dept. Page 14 BY-LAW NO.2014-50 SCHEDULE "A" MAINTENANCE 1 Fleet and equipment maintenance practices including: Maintaining fleet and equipment(both emergency and routine) YES providing annual testing programs YES -mechanical worthiness YES -Ministry of Labour requirements YES -pump capacity and certification YES -specification development YES acceptance testing and approval of new apparatus and equipment YES -maintaining specialized equipment i.e.SCBA NO -central supply facility NO 2 Facilities maintenance including: -maintenance of station infrastructure YES 3 Providing input re; design and construction considerations of new YES stations By-law No.2014—50 West Lorne Fire Dept. Page 15 BY-LAW NO.2014-50 SCHEDULE"A" SUPPORT SERVICES (SHARED MUNICIPAL 1 FIRE DEPARTMENT FUNCTIONS) 1 Purchasing practices including: -bulk purchasing through local and area organizations YES -developing standardized specifications for all apparatus and YES e ui ment 2 Financial practices including: -financial analysis YES - liaising with other area departments YES - coordinating day to day financial services YES - arranging long term funding NO 3 Risk Management Practices including: assessing changing risk YES -o erationalizin risk mana ement into every function YES providing insurance YES prevention Fannin YES -risk avoidance YES -loss control YES -loss reduction YES - separation and diversification of losses YES -risk transfer YES 4 Human resources practices including: -developing recruitment and retention programs YE5 5 Coordination with other agencies for shared infrastructure including: -maintenance and access to water supply YES By-law No.2014—50 West Lorne Fire Dept. Page 15 BY-LAW NO. 2014-50 SCHEDULE°B" FIRE DEPARTMENT ORGANIZATION CHART COUNCIL ADMINISTRATOR 1 TREASURER FIRE CHIEF DEPUTY FIRE CHIEF CAPTAINS FIREFIGHTERS MAXIMUM OF 22 IN DEPARTMENT By-law No.2014—50 West Lorne Fire Dept. Page 17 BY-LAW NO. 2014-50 SCHEDULE"C" GENERAL DUTIES AND RESPONSIBILITIES West Lorne Fire Department Fire Chief In addition to the roles and responsibilities established by this - By-law,the Fire Chief will act in accordance with all policies and procedures as established by the Council, and is responsible for the general competencies and performance outcomes for the position of Fire Chief as outlined in the Ontario Fire Chief Standard established by the Professional Standards Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Council.The Fire Chief, or his/her designate will conduct fire safety inspections, assist and enforce property owners with respect to matters of compliance with the Ontario Fire Code The Fire Chief reports to the Municipal Council through the Treasurer/Ad min istrator. Deputy Fire In addition to the roles and responsibilities established by this Chief By-law, and all general orders, policies,standard operating guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief,the Deputy Fire Chief is responsible for the general competencies and performance outcomes for the position.of Deputy Fire Chief as outlined in the Ontario Deputy Fire Chief Standard established by the Professional Standards Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The primary role and responsibility of the Deputy Fire Chief will be to manage, plan, coordinate, direct and supervise the Fire Suppression,Training, Staff Development, Firefighter Safety, Communications and Apparatus and Equipment acquisition and maintenance programs of the Fire Department. Additionally the Deputy Fire Chief will provide administrative and technical advice to the Fire Chief on operational problems and matters as required and participate in the formulation of department policies, procedures and regulations.The Deputy Fire Chief is required to attend and direct operations at emergencies where possible; provide advice, assistance and direction to company officers on operational and administrative matters, participate in the department's public education program, and any other duties as directed by the Fire Chief. The Deputy Fire Chief reports to the Fire Chief. Company In addition to the roles and responsibilities established by this Officer By-law, and all general orders, policies, standard operating (Captain) guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief,the Company Officer is responsible for the general competencies and performance outcomes for the position of Company Officer as outlined in the Ontario Company Officer Standard established by the By-law No.2094—50 West Lorne Fire Dept. Page 18 Professional Standard Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Company Officer reports to the Fire Chief or Deputy Fire Chief. Firefighter In addition to the roles and responsibilities established by this By-law, and all general orders, policies,standard operating guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief, the firefighter is responsible for the general competencies and performance outcomes for the position of Firefighter as outlined in the Ontario Firefighter Standard established by the Professional Standard Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Firefighter reports to the Company Officer. By-law No.2014—50 West Lorne Fire Dept. Page 19 BY-LAW NO. 2014-50 SCHEDULE"D" ATTENDANCE REQUIREMENTS 1. Monthly meetings as scheduled 2. Two(2) monthly training sessions as scheduled Training shall be based an the Ontario Fire Standards, Ontario Fire Fighter Curriculum,or current NFPA(National Fire Protection Agency Standards) Each section of the standards completed shall be endorsed by the Trainer/Facilitator, Fire Chief or Designate, 3. All members of the West Lorne Fire Department must attend a minimum 80%of training opportunities unless permission has been granted from the Fire Chief for special or unusual circumstances. Failure to do so may lead to discipline and or dismissal. 4. The fiscal year for the West Lorne Fire Department, including all training opportunities is from December 1 to November 30. i By-law No.2414—54 West Lorne Fire Dept. Page 20 BY-LAW NO. 2014-50 SCHEDULE"E" PROMOTION PROCESS Any member of the Department having five(5)years firefighting experience may make application in writing to the Fire Chief to qualify for a promotion in rank. The Fire Chief and the Deputy Fire Chief shall review all applications for promotion and the successful applicant shall be chosen based on the applicant's experience,fire and station record,training record and any tests and interviews as may be required by the Fire Chief. The name of the successful applicant along with the Fire Chief's recommendation for promotion shall be presented to Council for final approval. Department seniority can also be used as a determining factor for promoting individuals who are relatively equal in skill and abilities. This promotional procedure does not apply to the Fire Chief and Deputy Fire Chief positions. These positions are filled by Council appointment. There will be a twelve(12)month probation period for any Firefighter hired. If a firefighter is promoted to Captain there shall be a twelve(12)month probation period. Any firefighter promoted to a Captain position shall begin a Company officer course as per the Ontario Fire College Curriculum. 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LIN E G A E C D 1 2 3 4 6 6 7 S 9 t0 12 13 14 15 16 17 19 19 20 21 22 23 24 p VII it 401 I Do 1C4 4 y at EEN NE W1,41LILA LIN CAM01 ux tb VIII - uk•4Y Wi St Lot ne VIII ON R u ° I)f } IX ASH � ° X ° X THO IISOA E XI' s 7 XI t e 11 G a f au t4 T vIVE m ` Ea !e a q IV 'M r< [JOVE gow r Er It 0 1 2 km 0 1 Mlle Response Area for West Lorne Fire Department Comprising all the lots numbered 18,19,20,21,22,23,Gore,24,Y,Z in Concessions A and B Eastern Division, Comprising all the lots numbered 17,18,19,24,21,22,23,Gore,24,Y,Z in the 15` 2nd'3m and 4`h Concessions, Comprising all the lots numbered 13,14,15,16,17,18,19,20,21,22,23,24 in the 7'h and 8"' Concessions, Comprising all of the former Village of West Lorne, Comprising all the lots numbered 13,14,15,16,17,18,19,20,21,22,23,14 in 9th,10"', 11th, 121"13 1" and 14th Concessions. THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW 2014-49 A BY-LAW TO ESTABLISH AND REGULATE THE RODNEY FIRE DEPARTMENT WHEREAS Section 8 of the Municipal Act,S.O.2001, c. 25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising it's authority under the Act; AND WHEREAS Section 9 of the Municipal Act, S.O. 2001,c.25,as amended, provides that that Section 8 and 11 shall be interpreted so as to confer broad authority on municipalities to: (a)enable municipalities to govern their affairs as they consider appropriate and (b)enhance their ability to respond to municipal issues; AND WHEREAS Part II , Section 5 (0.1)of the Fire Protection and Prevention Act, 1997, S.O. 1997, c.4 as amended, permits the council to enact a by-law to establish a fire department to provide fire protection and fire prevention services and for participating in an emergency fire services program c.25, s.475(2); and, AND WHEREAS the Corporation of the Municipality of West Elgin has established a fire department commonly known as Rodney Fire Department; BE IT THEREFORE ENACTED by the Municipal Council of the Corporation of the Municipality of West Elgin, as follows: 1 Definitions In this by-law, unless the context otherwise requires,the following terms shall have the meanings indicated: 1.01 "Approved"- shall mean approved by Council. 1.02 "Automatic Aid"-shall mean any agreement under which a municipality agrees to provide an initial response to fires, rescues and emergencies that may occur in part of another municipality where a fire department in the municipality is capable of responding more quickly than any fire department situated in the other municipality;or a municipality agrees to provide a supplemental response to fires, rescues and emergencies that may occur in a part of another municipality where a fire department is capable of providing the quickest supplemental response to fires, rescues and emergencies occurring in the part of another municipality. 1.03 "AdministratorfTreasurer"—shall mean the person appointed by Council to act as chief administrative officer for the Corporation. 1.04 "Company"—shall mean a complement of firefighting personnel operating one or more pieces of apparatus under the supervision of an officer. 1.05 "Corporation"—shall mean the Corporation of the Municipality of West Elgin. 1.08 "Council"—shall mean the Council of the Municipality of West Elgin. 1.07 "Deputy Fire Chief'—shall mean the person or persons appointed by Council to act on behalf of the Fire Chief of the fire department in the case of an absence or a vacancy in the office of Fire Chief. By-law No.2014—49 Rodney Fire Dept. Page 2 1.08 "Emergency System"—shall mean a sprinkler system, standpipe system, fire extinguishing system, smoke control system,emergency power system,fire pump system,voice communication system or any other device monitored through a fire alarm system. 1.09 "Fee or Fees for Service"—shall mean in relation to this by-law and any other by-law pertaining to fire protection services, as amended from time to time or any successor by-law thereto, means any fee imposed for services and billed pursuant to the above as approved by Council. 1.10 "l=ire Chief'-shall mean the person appointed by by-law and such Fire Chief shall be the senior administrator and general manager of the fire department, and for the purposes of the FPPA shall be the Fire Chief and Chief Fire Official of the Municipality whose duty it shall be to perform all statutory functions of the Fire Chief and Chief Fire Official, and shall perform such other duties as prescribed by Council,The Fire Chief shall report to council as required by the Fire Protection and Prevention Act, 1997.The Fire Chief shall be responsible for all duties and responsibilities relegated by the FPPA. 1.11 "Fire Department'—shall mean the fire department of the Municipality of West Elgin, Rodney Fire Department also known as Rodney Fire Department, and shall include the Fire Chief,the Deputy l=ire Chief, Fire Captain(s) and all firefighters appointed by Council. 1.12 "Firefighter'—shall mean the Fire Chief and any other person appointed to the fire department and assigned to undertake fire protection services,and includes a volunteer firefighter. 1.13 "Fire Protection and Prevention Act, 1997(FPPA)—shall mean the Fire Protection and Prevention Act,1997, S.0. c.4,as amended and any regulation made under it. 1.14 "Fire Protection Services"-shall mean those services provided within the divisions of fire suppression,fire prevention,fire safety education, communication, training of persons involved in the provision of fire protection services rescue and emergency services and the delivery of all those services. 1.15 "Malicious Act"—shall mean a wrong act done intentionally by any person without just cause or excuse. 1.16 "Member"—shall mean a volunteer firefighter and officer of the Rodney Fire Department. 1.17 "Motor Vehicle"—shall mean the same as prescribed in the Highway Traffic Act R.S.O. 1990 c. H.8, as amended. 1.18 "Mutual Aid"—shall mean a program to provide or receive assistance in the case of a major emergency in a municipality. 1.19 "Non-resident"—shall mean a person who is neither a property owner nor a tenant of a property within the Municipality of West Elgin 1.20 "Nuisance False Alarm"—shall mean the activation of a fire alarm system through a mechanical failure, equipment malfunction, improper installation of the system, or failure to maintain the system as prescribed by the Fire Code being O.Reg. 388197, as amended, but does not include the activation of a fire alarm system where the activation occurred as a result of the accidental damage to the system. By-law No.2414-49 Rodney Fire Dept. Page 3 1.21 "Officer"—shall mean the Fire Chief, Deputy Fire Chief, Fire Captain(s)and any other such person as may be designated an officer from time to time by the Fire Chief. 1.22 "Owner"—shall mean any person,firm or corporation having control over any portion of a building yard or other property under construction and includes persons of that building, yard or property as prescribed by O.Reg. 388/97,as amended (The Ontario Fire Code). 1.23 "Platoon"—shall mean two companies of personnel operating two or more pieces of apparatus under the supervision of a Chief Officer. 1.24 "Property"—shall mean any public or private real property within the Municipality of West Elgin including buildings, structures, and erections of any nature and kind in or upon such lands, but excludes real property owned by the Federal or Provincial Crown. 1.25 "Rescue and Emergency Services"—shall mean any life or property saving activity that is unrelated to fire suppression and fire prevention but include emergency medical services, hazardous material response and specialized rescues including vehicle extrication,technical rope rescue, high/low angle rescue, confined space rescue, water&ice rescue,trench rescue, specialized electrical rescue and elevator rescue and any other rescue or activity approved by council and specified in Schedule"A"of this By-law. 1.26 "Volunteer Fire Fighter"—shall mean a firefighter who provides fire protection services either voluntarily or for a nominal consideration, honorarium,training or activity allowance. 2 Establishment The fire department for the Municipality of West Elgin and commonly known as Rodney Fire Department is hereby established under the direction of the Fire Chief to provide fire protection services and such other approved rescue and emergency services for the Municipality of West Elgin in accordance with Part II, Sections 2. (1), (2)&(3) if the FPPA, as outlined in the Public Fire Safety Guideline, PFSG 04-12-13, Schedule'A' of this By-Law. 3 Composition—Approved Organizational Chart The fire department shall be structured in a conformance with the approved Organizational Chart, Schedule'B',forming part of this By-law.The fire department shall consist of a Fire Chief who is the head of the fire department as appointed by Council and such numbers of Deputy Fire Chief, Fire Captains, Fire Fighters and clerical staff as may be authorized or considered necessary from time to time by Council, in order for the Fire Department to perform fire protection services, rescue and emergency services for the municipality in an efficient and effective manner. Further, the provision of fire protection services and other rescue and emergency services to any municipality outside of the territorial jurisdiction of the Municipality of West Elgin is permissible through Automatic Aid, Mutual Aid,this By-law or any other agreement between said municipality and the Corporation of the Municipality of West Elgin. 4 Fire Chief—Responsibilities and Authority (a) The Fire Chief shall be the head of the Fire Department and shall report to Council as required by the FPPA, through the Administrator/Treasurer and be responsible for the proper administration and efficient and effective operation of the fire By-law Igo.2014—49 Rodney Fire Dept. Page 4 department including the delivery of approved programs and services and is generally responsible for the following operational matters: i) For the care and protection of all property belonging to the fire department; ii) For arranging the provision necessary and proper facilities, apparatus, equipment and supplies for the fire department; iii) For determining and establishing in conjunction with Council through the Administrator/Treasurer,the qualifications and criteria for employment or appointment and the duties of all officers,firefighters and administrative staff of the fire department; iv) For the conduct and discipline ranging from reprimand to dismissal of any officer or member of the Fire Department; v) For preparing, or upon approval by Council, coordinating, implementing and maintaining a Master Fire Service Plan and program for the municipality, and any other such similar plans required by the Fire Protection and Prevention Act, and any other such Act or Regulation as may be proclaimed by the Government of Ontario and the Government of Canada. vi) For assisting with any other public official in an emergency declared by the Head of Council,the Premiere of Ontario,or the Prime Minister of Canada; vii) For reporting to the appropriate crown attorney, or other prosecutors, or law enforcement or other officer the facts upon the evidence in any case in which there is reason to believe that a fire has been the result of criminal intent or negligence or in which there is reason to believe an offence has been committed under the Fire Protection and Prevention Act, 1997; viii) For keeping accurate records, in convenient form for reference, of all fires, inspections, rescues and other emergencies responded to by the Fire Department in a manner consistent with the applicable records management policies of the Municipality of West Elgin. ix) For keeping such other records as may be required by Council; x) For preparing and presenting periodic reports to the Council through the Administrator/Treasurer as requested and any other specific reports requested by Council; and, A) For preparing and presenting the annual budget estimates of the Fire Department to Council through the Administrator/Treasurer and for exercising control over the budget approved by Council for the Fire Department. (b) The Fire Chief shall further take all proper measures for the prevention, control and extinguishment of fires and the protection of life and property and the management of emergencies within the territorial jurisdiction of the municipality provided that such general orders, policies, procedures, rules, regulations and other measures do not conflict with the provisions of this by-taw or any other by-law of the municipality, and shall exercise all powers mandated by the Fire Protection and Prevention Act, and without restricting the generality of By-law No.2014—49 Rodney Fire Dept. Page 5 the foregoing shall be empowered to authorize: i) pulling down or demolishing any building or structure to prevent the spread of fire, or for the reason of public safety, and ii) all necessary actions which may include boarding up or barricading of buildings or property to guard against fire or other danger, risk or accident,when unable to contact the property owner, and iii) Recovery of expenses incurred by such necessary actions for the Corporation in the manner provided through the Municipal Act and the Fire Protection and Prevention Act. (c) The Fire Chief shall be responsible for the enforcement of this by-law and the development and enforcement of all general orders, policies, standard operating guidelines, procedures, and rules and regulations established under this By-law and for the enforcement of any other by- law of the Corporation respecting the administration and operation of the Fire Department,and shall review periodically such by-laws and may,forth is purpose,establish advisory committees consisting of officers and other persons (including members of general public)as the Fire Chief may determine necessary from time to time to assist him in the discharge of this duty. (d) The l=ire Chief shall periodically review, revise or terminate, as required general orders, policies, procedures and rules of the fire department. (e) In the case of by-laws, including this by-law, recommend to Council through the Administrator/Treasurer, such amendments, as the l=ire Chief considers appropriate. (f) The Fire Chief shall have all powers, rights and duties assigned to a Fire Chief under the Fire Protection and Prevention Act, 1997, including without limitation the authority to enforce compliance with the Fire Code made under this Act. (g) The Fire Chief shall provide liaison with the Office of the Fire Marshal of Ontario and any other office or organization as required by Council or as considered necessary or advisable by the Fire Chief for the proper administration and efficient operation of the Fire Department and the effective management of fire protection services for the Corporation. (h) The Fire Chief may utilize such officers, members and administrative staff of the Fire Department as the Fire Chief may determine,from time to time,to assist in the performance of his duties. (1) Where Fire Chief designates a member to act in the place of himself/herself or another officer in the fire department, such member, when so acting, has all of the powers and shall perform all duties of the officer replaced. 5 Authority to Leave Municipal Limits The fire department shall not respond to a call with respect to a fire or emergency outside the limits of the municipality except with respect to a fire or emergency: By-law No.2014—49 Rodney Fire Dept. Page 6 (a) That, in the opinion of the Fire Chief or designate representative of the fire department,threatens property in the municipality or property situated outside the municipality that is owned or occupied by the municipality. (b) In a municipality with which an approved agreement has been entered into to provide fire protection services which may include automatic aid. (c) On property with which an approved agreement has been entered into _ with any person or corporation to provide fire protection services. (d) At the direction of the Fire Chief, to a municipality authorized to participate in any county, district or regional mutual aid plan established by a fire coordinator appointed by the Fire Marshal or any other similar reciprocal plan or program. (e) On property beyond the municipal boundary where the Fire Chief or designate determines immediate action is necessary to preserve life or property and the appropriate department is notified to respond and assume command of established alternative measures,acceptable to the Fire Chief or his designate. a Deputy Fire Chief In addition to the Fire Chief, Council shall appoint a Deputy Fire Chief.The Deputy Fire Chief shall be the second ranking officer of the Fire Department and shall be subjected to and shall obey all orders of the Fire Chief and shall perform such duties as are assigned by the Fire Chief, and shall,when the Fire Chief is not available, have the powers and perform the duties of the Fire Chief. 7 Divisional Responsibilities Designated by Fire Chief Each division of the fire department is the responsibility of the Fire Chief and is under the direction of the Fire Chief or a member designated by the Fire Chief. Designated members shall report to the Fire Chief on divisions and activities under their supervision and shall carry out all orders of the Fire Chief. 8 Supervision of Personnel The officers, members and other administrative services staff personnel of the Fire Department while on duty shall be under the direction and control of the Fire Chief or the next ranking officer. 9 Eligibility for Appointment Any person wishing to become a member of the Fire Department shall fill out an application form provided by the Fire Chief. All application forms will be received by the Fire Chief and reviewed by the Fire Chief and Deputy Fire Chief. Every applicant and every probationary member of the Fire Department shall: (a) Must be a minimum of 18 years of age; (b) Complete and successfully pass written, verbal and physical examinations as deemed necessary by the Fire Chief; By-law No.2014—49 Rodney Fire Dept. Page 7 (c) Must hold a valid DZ license or be willing to obtain within 12 months of appointment date. (d) Be in good health, physically fit and acquire a medical certificate of good health from a medical practitioner, prior to commencement of appointment; (e) Once appointed, possess and demonstrate to the satisfaction of the Fire Chief or designate upon request the ability to safely endure the physical demands typically required for structural firefighting, including such psychomotor skills used for lifting,climbing, dragging,carrying, and crawling in uncomfortable conditions in challenging environments; (f) Every member shall, prior to appointment, provide proof through certified instrument acceptable to the Fire Chief, a Criminal Record Check free of any and all convictions for an offence or offences under the Criminal Code of Canada,and once appointeds maintain such or be subject to dismissal. (g) Every member shall, prior to appointment, provide a current drivers' abstract. (h) Every member shall be a resident of the Municipality or reside within proximity and/or be within the protection area to which a fire station responds; (i) Respond to the fire hall when called so as to efficiently and effectively attend the emergent and non-emergent alarms in a timely fashion, suitable to the satisfaction of the Fire Chief, and be able to maintain the minimum attendance levels as required by the general orders, policies, standard operating guidelines, procedures, rules and regulations made under this by-law and currently maintain the same. 10 Probationary Period for New Appointees Persons appointed as probationary firefighters to the Fire Department shall be on probation for a period of 12 months, during which period they shall take such special training and examination, as may be required by the Fire Chief. 11 Dismissal—Probationary Appointees If a probationary member appointed to fire protection services fails any such training and examinations or his or her prescribed duties,the Fire Chief may dismiss said member pursuant to corporate policy and procedure. 12 Appointment of Member Following the successful completion of the probation term,the Fire Chief may recommend to Council,through the AdministratorlTreasurer, the appointment of the person as a member of the Fire Department. 13 General Duties and Responsibilities,Attendance,Promotion (a) Members shall conduct themselves in accordance with rules and regulations of the Fire Department, established by Schedule'C'of this A by-law and shall give their whole and undivided attention,while on duty,to the efficient operation of the Fire Department and shall diligently and faithfully perform the duties assigned to them to the best of their ability. By-law No.2014-49 Rodney Fire Dept. Page B (b) Members are further required to follow the attendance requirements as outlined in Schedule'D'of this by-Law. (c) Members wising to be promoted within the Fire department must follow the process as outlined in Schedule'E'of this by-Law. 14 Remuneration,Terms and Conditions of Appointment Working conditions, honorarium and other terms of conditions of appointment of the Fire Chief, Deputy Fire Chief, officers, Fire Fighters and members of administrative services shall be determined by Council. 15 Discipline and Suspension of Members The Fire Chief may reprimand, suspend or recommend dismissal of any member for insubordination, inefficiency, misconduct, tardiness or for noncompliance with any of the provisions of this by-law or general orders, policies, standard operating guidelines, procedures,departmental rules or regulations that, in the opinion of the Fire Chief,would be detrimental to discipline of the efficiency of the fire department 16 Termination Procedures The procedures for termination prescribed in the Corporation's Human Resources Policy shall apply to all firefighters. 17 Fees for Service Fees for service shall be in accordance with the Fees and Charges By-law —Fire as amended from time to time. 18 General That this by-law shall come into force and effect upon final adoption thereof. 19 Repeated That By-law No.2000-23 is hereby repealed. 20 Schedules Schedules A, B, C, D, E are deemed to be an integral part of this by-law. READ A FIRST AND SECOND TIME THIS 14TH DAY OF AUGUST,2014. READ A THIRD TIME AND FINALLY PASSED THIS 14TH DAY OF AUGUST, 2014. AAYO CLERK By-law No.2014—49 Rodney Fire Dept. Page 9 BY-LAW NO.2014-49 SCHEDULE"A" APPROVED DELIVERY OF CORE SERVICES YES SERVICE APPROVED BY COUNCIL Presently trained,equipped and providing service NO SERVICE NOT APPROVED BY COUNCIL ILLS LIMITED LEVEL OF SERVICE APPROVED BY COUNCIL PEN PENDING COUNCIL APPROVAL Requires adequate training and I orequipment NA NOT APPLICABLE EMERGENCY RESPONSE 1 Basic Fi ref i hter—no expected rescue YES 2 Structural firefighting—including rescue YES 3 Vehicle Firefighting YES 4 Grass Brush, Forestry YES 5 Marine Firefighting, SHORE BASED YES 6 Automatic Aid YES 7 Mutual Aid YES 8 Tiered Medical Response -10 minute EMS delay-AED and 02 YES administration 9 Awareness level -Hazardous Materials YES 10 Operations Level -Hazardous Materials NO 11 Technician level -Hazardous Materials NO 12 Vehicle Accidents YES 13 Vehicle Extrication YES 14 Transportation Incidents involving vehicles,aircraft YES 15 Water and Ice -shore based YES 16 Water and Ice -Water Entry NO 17 Water and Ice -boat NO 18 Public Assistance YES 19 Ambulance Assistance YES 20 Police Assistance YES 21 Public Utilities Assistance YES 22 Community Emergency Plan Partici ation YES 23 Urban Search and Rescue -light and heavy_._ NO 24 Rv a Rescue -Operation level NO 25 Farm Silo rescue NO 26 Confined Space Rescue -Operation level PEN 27 1 Role of assistant to the Fire Marshal -suppression YES By-law No,2014-49 Rodney Fire Dept. Page 10 BY-LAW NO. 2014-49 SCHEDULE"A" FIRE PREVENTION AND PUBLIC EDUCATION 1 Selection of Appropriate ro rams YES 2 Role of Chief Fire Official YES 3 Role of Assistant to the Fire Marshal -prevention YES 4 Input into Fire Prevention Policy Development YES 5 Code Development input YES 6 Development of Fire Prevention By-laws YES 7 Interaction with building de artments YES B Interaction with other Government Agencies YES 9 Inspection Practices including: -complaints inspections YES -conducting routine inspection per Fire Prevention Policy PEN -dealing with code compliance issues mandated YES - enforcing Municipal By-laws NO -conducting inspections, preparing reports and issuing written YES responses to requests -requested inspections YES -issuing permits NO 10 Public Education including rovidin g routine education programs Eller fire prevention policy YES -facilitating Smoke Alarm initiatives YES providing access for media YES 11 Fire Investigation practices including - determining cause and origin YES - assessing code compliance YES - assessing fire suppression effectiveness YES - determining compliance with building standards NO - determining effectiveness of built in suppression features NO - interacting with OFM investigators YES - supporting criminal prosecutions YES consulting with Police and other agencies YES rovidin g forensic services NO 12 Plans examination and approval practices including: -examining and approving new construction plans NO -examining and approving renovation plans NO -reviewing and approving subdivision/development agreements NO -reviewing and approving site plans NO -providing on site inspection of approved plans to determine NO compliance -issuing occupancy ermits NO 13 Preparation for and appearances in court YES 14 Sys ms checkin testing and approval NO 15 Com ile, analyze and disseminate functional statistics YES 16 Consultation with architects,engineers,planners, contractors and YES building trades By-law No.2014—49 Rodney Fire Dept. Page 11 BY-LAW NO. 2014-49 SCHEDULE"A" FIRE ADMINISTRATION 1 Planning and growth practices includin : -master-planning, YES -evaluating programs and services YES projecting station locations and reallocations YES determining staffing levels and assignments YES -co-coordinatin with other EMS YES - cc-coordinating development with other community departments YES - co-c ordinaft with other Counties/districts 1 regions YES 2 Financial&records analysis practices including: - cc-coordinating use of information from Suppression activities YES - co-coordinating use of activities from Fire Prevention Activities YES -transitional adjustments for Capital Stock YES - input into level of service issues based on available funding) YES - developing,controlling and monitoring budgets YES - co-coordinating with de artment divisions' YES - Identifying alternate sources of revenue and fees for service YES - operating YES - capital YES urcha ing YES 3 Records management including: -note taking YES -records retention YES -Freedom of Information legislation YES 4 Human Resources Practices including -recruitment, selection and retention YES promotion YES performance evaluation YES -career development and higher education YES -job classifications YES -seconTary employment YES 5 Client 1 Customer relations practices including: preserving local identity YES -enhancing fire department image YES -marketing YES -enhancing public perception of access to Fire Department staff YES -developing inter-agency relationship YES 6 Health and Safety practices including communicable diseases YES By-law No.2094-49 Rodney Fire Dept. Page 12 BY-LAW NO.2014-49 SCHEDULE "A" COMMUNICATIONS 1 RESOURCE CENTRE 1 Dispatch services including: -liaising with dispatch centres YES -providing access points for operational supervisors YES -receiving emergency calls YES -dispatching of appropriate resources YES -providing ongoing resources to operation during emergencies YES -compiling emergency response data and inputting of information in YES data bases -sharing data with other department divisions YES -sharing data with other Municipal departments YES -accessing information from other sources YES 2 Technology issues including -maintaining and repairing communication systems and components NO both routine and emer enc -providing technical support NO -developing specifications for radios, pagers,telephones and NO computers -providing interface capability with other data systems. Assessment, NO building department,roads department TRAINING 1 EDUCATION Program development practices including: -developing trainer 1 facilitators YES -coordinating core curriculum YES -developing specialized staff development programs YES -suppression YES prevention YES -administration YES -communications YES -maintenance YES -support services YES -developing succession trainin ra rams YES -developing self directed learning programs YES 2 Providing access to training facilities including - coordinating access to facility YES r 4 deliverin hands on training to staff YES 3 Station training practices including -delivery of curriculum specific to disciplines needs YES -su ervisin training sessions YES providing support and direction YES Development, approval and delivery of incident management and YES accountability systems and procedures 5 Co-ordination,development,approval and distribution of standard YES o eratin lines for various disciplines By-law No.2014—49 Rodney Fire Dept. Page 13 BY-LAW NO. 2014-49 SCHEDULE"A" MAINTENANCE 1 Fleet and equipment maintenance practices including: Maintaining fleet and equipment(both emergency and routine) YES - -providing annual testing programs YES -mechanical worthiness YES -Ministry of Labour requirements YES -pump capacity and certification YES -specification development YES -acceptance testing and approval of new apparatus and equipment YES -maintaining specialized equipment i.e.SCBA NO central supply facility NO 2 Facilities maintenance including: maintenance of station infrastructure YES 3 Providing input re;design and construction considerations of new YES stations By-law No.2014-49 Rodney Fire Dept. Page 14 BY-LAW NO.2014-49 SCHEDULE"A" SUPPORT SERVICES (SHARED MUNICIPAL l FIRE DEPARTMENT FUNCTIONS) 1 Purchasing radices including: -bulk purchasing through local and area organizations YES -developing standardized specifications for all apparatus and YES equipment 2 Financial practices including: financial analysis YES -liaising with other area departments YES - coordinating day to day financial services YES 3 Risk Management Practices including: -assessing changing risk YES -o erationalizin risk mane ement into every function YES rovi"ding insurance YES prevention planning YES -risk avoidance YES -foss control YES -foss reduction YES -se aration and diversification of losses YES -risk transfer YES 4 Human resources practices including: -developing recruitment and retention programs YES S Coordination with other agencies for shared infrastructure including: -maintenance and access to water supply YES By-law No.2014-49 Rodney Fire Dept, Page 15 BY-LAW NO.2014-49 SCHEDULE"B" FIRE DEPARTMENT ORGANIZATION CHART COUNCIL ADMINISTRATOR!TREASURER FIRE CHIEF DEPUTY FIRE CHIEF CAPTAINS FIREFIGHTERS MAXIMUM OF 22 IN DEPARTMENT By-law No.2014—49 Rodney Fire Dept. Page 16 BY-LAW NO. 2014-49 SCHEDULE"C" GENERAL DUTIES AND RESPONSIBILITIES Rodney Fire Department Fire Chief In addition to the roles and responsibilities established by this - By-law,the Fire Chief will act in accordance with all policies and procedures as established by the Council, and is responsible for the general competencies and performance outcomes for the position of Fire Chief as outlined in the Ontario Fire Chief Standard established by the Professional Standards Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Council. The Fire Chief, or his/her designate will conduct fire safety inspections, assist and enforce property owners with respect to matters of compliance with the Ontario Fire Code The Fire Chief reports to the Municipal Council through the Treasurer/Administrator. Deputy Fire In addition to the roles and responsibilities established by this Chief By-law, and all general orders, policies,standard operating guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief,the Deputy Fire Chief is responsible for the general competencies and performance outcomes for the position of Deputy Fire Chief as outlined in the Ontario Deputy Fire Chief Standard established by the Professional Standards Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The primary role and responsibility of the Deputy Fire Chief will be to manage, plan, coordinate,direct and supervise the Fire Suppression,Training, Staff Development, Firefighter Safety, Communications and Apparatus and Equipment acquisition and maintenance programs of the Fire Department. Additionally the Deputy Fire Chief will provide administrative and technical advice to the Fire Chief on operational problems and matters as required and participate in the formulation of department policies, procedures and regulations. The Deputy Fire Chief is required to attend and direct operations at emergencies where possible; provide advice, assistance and direction to company officers on operational and administrative matters, participate in the department's public education program, and any other duties as directed by the Fire Chief. The Deputy Fire Chief reports to the Fire Chief, Company In addition to the roles and responsibilities established by this Officer By-law, and all general orders, policies, standard operating (Captain) guidelines, and rules and regulations of the Fire Department established under the authority of this By-law and any other duties assigned by the Fire Chief,the Company Officer is responsible for the general competencies and performance outcomes for the position of Company Officer as outlined in the Ontario Company Officer Standard established by the By-law No.2014—49 Rodney Fire Dept. Page 17 Professional Standard Setting Body(PSSB)of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Company Officer reports to the Fire Chief or Deputy Fire Chief. Firefighter In addition to the roles and responsibilities established by this By-law, and all general orders, policies,standard operating guidelines, and rules and regulations of the Fire Department -- established under the authority of this By-law and any other duties assigned by the Fire Chief, the Firefighter is responsible for the general competencies and performance outcomes for the position of Firefighter as outlined in the Ontario Firefighter Standard established by the Professional Standard Setting Body(PSSB) of the Ontario Fire Service unless otherwise determined to be not applicable by the Fire Chief. The Firefighter reports to the Company Officer. By-law No.2014—49 Rodney Fire Dept. Page 1s BY-LAW NO.2014-49 SCHEDULE"D" ATTENDANCE REQUIREMENTS 1. Monthly meetings as scheduled 2. Two(2) monthly training sessions as scheduled Training shall be Lased on the Ontario Fire Standards, Ontario Fire Fighter Curriculum, or current NFPA(National Fire Protection Agency Standards) Each section of the standards completed shall be endorsed by the Trainer/Facilitator, Fire Chief or Designate. 3. All members of the Rodney Fire Department must attend a minimum 80% of training opportunities unless permission has been granted from the Fire Chief for special or unusual circumstances. Failure-to do so may lead to discipline and or dismissal. 4. The fiscal year for the Rodney Fire Department, including all training opportunities is from December 1 to November 30. By-law No.2014—49 Rodney Fire Dept. Page 19 BY-LAW NO.2014-49 SCHEDULE"E" PROMOTION PROCESS Any member of the Department having five(5)years firefighting experience may make application in writing to the Fire Chief to qualify for a promotion in rank. The Fire Chief and the Deputy Fire Chief shall review all applications for promotion and the successful applicant shall be chosen based on the applicant's experience,fire and station record,training record and any tests and interviews as may be required by the Fire Chief. The name of the successful applicant along with the Fire Chiefs recommendation for promotion shall be presented to Council for final approval. Department seniority can also be used as a determining factor for promoting individuals who are relatively equal in skill and abilities. This promotional procedure does not apply to the Fire Chief and Deputy Fire Chief positions. These positions are filled by Council appointment. There will be a twelve(12)month probation period for any Firefighter hired. If a firefighter is promoted to Captain there shall be a twelve(12)month probation period. Any firefighter promoted to a Captain position shall begin a Company officer course as per the Ontario Fire College Curriculum. Municipality of WEST ELGIN a; ..I... a ! p•19 `£ =5 95 MpIcipallryof SOUTHWEST MIDDLESEX B , EA E E 7hg COUNTYafMIODLESEX 7 i STE I N7 ION 1D3 q Oy OCK } uE LAN 1 2 9 q S 6 T 8 9 10 1 12 18 14� i5 16 1 3 4s 7 FII R 6 JON N ., E 109 , 76 E ER kA,B ISI N A G 1 2 8 4 6 6 7 rI 1'10. 1 12 13 14 15 r C RO L NE f q J, M i c e L1 TA mat OUGO ILO Ll n RGy MAE 17 19 20 21 22 23 GORE 4 Y Z p LZ9 H NS NE FD S7 NE �N 2II7! GORE �N C z owimi uN A B C D 1 2 3 4 5 6 7 0 9 10 12 13 14 1S 16 17 18 19 211 21 22 23 24 'p VVIi 11 L U 104 - y t?EEN w Mai fLLA I VN 1 VIII t tfty W St LO a VIII = 2 ON R Lf 2 t. Ix P"`" � IX � M RSH a x x THU Not L VE f e f xl . 7 xI LVER 01AY fe G a i T a !e 3 pf t I ti A i 108 N ''yy1 .r! I '. s 11p. f-G �mlf -� � '{ cif '�' P d ARW( 1 ;§ xN i IV LfNB LME Maw ke 9 0 1 2km 0 1 KID Response Area for the Rodney Fire Department Comprising all the lots numbered 1,2,3,4,5,6,7,8,9,10,11;12,13,14,15,16,and 17 in the Broken Front and 1"and 2nd Concessions, Comprising all the lots numbered A,8,1,2,3,4,5,6,7,8,9,10,11,12,13,14 and 15 in the 3`d,4!h 51h,and 61h Concessions and Gore Concession Comprising all the lots numbered A,B,C,D, 1,2,3,4,5,6,7.8.9,10.11 and 12 in the 7" 81' 91h and 1O1h Concessions; Comprising all of the former Village of Rodney, Comprising all the lots numbered A,B.C,D,1,2, ,4,5,6,7,8,9,1O,11 and 12 in the 111h 121 1314 and 141h Concessions. VM FLNF �t(\ P Ow 2xy �rA 'f948'� The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 28, 2015 SUBJECT: PROPOSED OFFICIAL PLAN AMENDMENT NO. 1 AND MUNICIPALITY OF WEST ELGIN ELGINCENTIVES COMMUNITY IMPROVEMENT PROJECT AREA AND PLAN RECOMMENDATION: THAT Council RECEIVE this report regarding the Municipality of West Elgin Elgincentives Community Improvement Plan; THAT Council ADOPT Official Plan Amendment No. 1 to the Municipality of West Elgin Official Plan by passing the necessary by-law; THAT Council ADOPT the Elgincentives Community Improvement Project Areas for the Municipality of West Elgin by by-law; and, THAT Council ADOPT the Municipality of West Elgin Elgincentives Community Improvement Plan by by-law; however, only provide two readings of the by-law pending comments from the Ministry of Municipal Affairs and Housing. BACKGROUND: The proposal is to establish a Community Improvement Plan (CIP) titled Elgincentives for the Municipality of West Elgin and to amend the Municipality of West Elgin Official Plan to permit such CIP. The purpose of a CIP is to target areas within a municipality for strategic improvement because of "age, dilapidation, overcrowding, faulty arrangement, unsuitability of buildings or for any other environmental, social or community economic development reason (section 28 of the Planning Act). The Elgincentives Community Improvement Plan is a County-wide vision and implementation document that will be administered and funded in partnership with Elgin County. The intent of a County-wide framework for community improvement is to advance local economic goals and priorities in a coordinated manner. Once adopted, this framework will serve as a long-term instrument for diversifying the economic base and improving the built environment of the seven local municipalities of Elgin, including West Elgin. Specifically, the County-wide framework has a specific focus on supporting growth in key areas of economic activity, where the County and its local municipalities have determined the need is the greatest, and where there will be significant County- wide benefits. Specifically, as discussed further in Section 2.0 of this CIP, this includes the following key areas throughout Elgin: a) Downtowns/main street areas; b) The agricultural areas; c) The ports/lakeshore areas; and, d) Other key tourist and outdoor recreational areas. These areas have been identified as being part of the Elgincentives CIP Project Area for the Municipality of West Elgin. The CIP will enable the County and the Municipality (if so desired) to provide financial incentives such as grants, loans, and Tax Increment Equivalent Grants (TIEG). Part IV of the Planning Act sets out the framework for Community Improvement Plans and projects. Municipalities are not permitted to directly or indirectly provide financial incentives to businesses (also known as bonusing). However, under the authority of Section 28 of the Planning Act and Section 365.1 of the Municipal Act, the adoption of a CIP allows upper tier and lower tier governments the ability to create certain types of incentives such as grants, loans and property tax cancellations as part of the CIP program. Approval of this CIP requires the passing of three by-laws. The first is to amend the Official Plan to add policies to Section 3.6 Community Improvement. The second is to designate the project area as shown in Appendix °A' and Appendix 'B'. A third by-law is to adopt the CIP document. CIRCULATION OF THE APPLICATION: As a part of adopting the CIP, Council must hold at least one public meeting to consult with the community and consult with the appropriate agencies, including the Ministry of Municipal Affairs and Housing. A notice of public meeting was advertised in The West Elgin Chronicle on May 7, 2015. A copy of the draft Official Plan Amendment, CIP and CIP project area was available for review in the Municipality of West Elgin administration office and online at the Municipality's website. No comments were received from the public. The proposed Official Plan Amendment, CIP Project Area and CIP were circulated to the applicable commenting agencies at least 20 days prior to the public meeting.Ministry of Municipal Affairs (MMAH) has commented they require 60 days to review the CIP and CIP project area and would not have their review completed in time for this public meeting. The County has indicated to MMAH they will provide them with 50 days for review with the commenting period to end on June 19, 2015. I recommend that Council give two readings to an adoption by-law for the CIP, pending comments from MMAH. MMAH has provided comments on the proposed Official Plan Amendment and they are attached. The comments provided on the proposed Official Plan Amendment have been incorporated into the Amendment. DISCUSSION: County of Elgin Official Plan Section F6 Community Improvement Plans contains policies that permit designating the whole or part of any municipality as a Community Improvement Project Area and allows for Community Improvement Plans for municipalities. County Council may make grants or loans to the council of lower tier municipality, for the purpose of fulfilling a community improvement plan. Municipality of West Elgin Official Plan The proposed Official Plan Amendment will add policies to Section 4.3 Community Improvement to permit the designation of the CIP Project Area and to permit Council's adoption of the CIP. In particular policies will be added to Section 4.3.1 Objectives, Section 4.3.2 Improvement Areas of the Official Plan. CONCLUSION: The proposed Official Plan Amendment No. 1 to the Municipality of West Elgin Official Plan conforms to the County of Elgin Official Plan. The CIP is an important long-term instrument for diversifying the economic base and improving the built environment of the seven local municipalities in Elgin, including West Elgin. Respectfully Submitted, Reviewed by: rr Heather .lames, MCIP, RPP Scott Gaw:ey P.A., C.G.A. Planner AdministratorlTreasurer THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. 2015-37 Being a By-law to Adopt Amendment No. 1 to the Municipality of West Elgin Official Plan THE COUNCIL OF THE CORPORATION OF THE WEST ELGIN, PURSUANT TO SECTION 17 OF THE PLANNING ACT, R.S.O. 1990 HEREBY ENACTS AS FOLLOWS: 1. That Amendment No. 1 to the Municipality of West Elgin Official Plan, a copy of which is attached to and forms part of this By-law is hereby adopted. 2. That the Clerk is hereby directed to forward the adopted amendment together with the necessary support documentation to the County of Elgin for final approval. 3. That this By-law shall come into force and effect pursuant to the provisions and regulations of the Planning Act, R.S.O. 1990, c.P.13. Read a FIRST and SECOND TIME this 281h day of May, 2015. Read a THIRD TIME and FINALLY PASSED this 28th day of May, 2015. Mayor Clerk Part B — The Amendment Introductory Statement All of this part of the document entitled "Part B — The Amendment" and consisting of the following text constitutes the Amendment No. 1 to the Municipality of West Elgin Official Plan. Details of the Amendment 1. Section 4.3.1 Community Improvement - Objectives is hereby amended by adding the following: f) To generally foster local economic growth; and, g) To encourage, support and assist with improvement to private property. 2. Section 4.3.2 Community Improvement— Improvement Areas is hereby amended by adding the following: f) Additional `Community Improvement Areas' maybe designated by By-law, the boundaries of which may be the entire Municipality or part of the Municipality provided they meet the guidelines outlined below:. i) to promote the establishment, expansion, and rehabilitation of tourism and tourist destination-oriented uses within existing buildings; ii) to encourage the establishment, expansion, and rehabilitation of agriculture-related and secondary uses within existing buildings in the agricultural area; and, iii) for any other environmental, social, or community economic development reasons in conformity with the policies of the County of Elgin Official Plan and this Plan. Air x M. C4 AMR 0 PA R ..... ...... 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Ministbre des �et du ai *Municipal Afralrs es munlclpaies } Ontario and Mauling et Logement Municipal Services Office- Bureau des services aux muntc4palites- Western r6gion de rouest 5 855 Exeter Road,2"d Floor 659,rue Exeter,2&stage � London ON N6E 1 L3 London ON N6E IL3 Tel.(519)873-4020 Tel.(519)873-4020 Toll Free 1-800.265-4736 Sans frais 1 800 265-4736 Fax(519)873-4018 T616c(519)873-44018 - May 20, 2015 Mr. Steve Evans Manager of Planning County of Elgin 450 Sunset Drive j St. Thomas, ON N5R 5V1 W F Subject: Draft Official Plan Amendments to local Official Plans to Implement the Elgincentives Community Improvement Plan . County of Elgin i Dear Mr..Evans: q This is further to the circulation of the March 3, 2515 Memo entitled: "Elgincentive County-Wide Community Improvement Planning Framework Preliminary Recommendations with Respect to r Changes to the Local Policy Framework" to this Office. The intention of the Memo is to recommend Official Plan policy changes to each local Municipal Plan in Elgin County. The Official Plan amendments will facilitate the local Municipal Council adoption of the Elgincentives Community Improvement Plan ("CIP") template. i �i It is understood that the draft Official Plan Amendments and the corresponding C1Ps to be passed by the local municipalities, are in the process of being released to the public and the public meetings are being scheduled. The draft CIP documents are being reviewed by the Ministry of Municipal Affairs and Housing staff and comments will follow when the review is completed. It is noted that as a result of changes made to subsection 28(8) of the Planning Act and Section 365.1 of the Municipal Act and provided community improvement policies exist in the Official is Plan, municipalities are no longer required to submit community improvement plans, or amendments, to the Ministry for approval. However, municipalities are still required to pre- consult with the Ministry prior to adoption (as per subsection 28 (5) of the Planning Act). i The Ministry's comments on the draft Official Plan Amendments to the local Official Plans are provided below for your consideration. This letter is being copied to the staff in each local s municipality who are responsible for land use planning, as it is understood that the Official Plan amendments are intended to be adopted in the near future. b General Comments: 1. If the CIP project areas are intended to apply to the entire municipality, then it must be stated in the Official Plan policies and/or shown on a land use schedule. The Town of Aylmer, the Municipality of Central Elgin, and the Township of Southwold Official Plan i 1 i i i policies state that the Council may designate the whole or any part of the respective local municipality as a Community Improvement project area. The Municipalities of Bayham, DuttonlDunwich, West Elgin, and the Township of Malahide Official Plan policies refer to specific areas that can be designated as Community Improvement Plan areas, and not the entire municipality. It is understood that the Elgincentive CIP policies are intended to apply to the entire municipality. Therefore, Bayham, duttonlaunwich, West Elgin and Malahide Official Plan policies should be amended to refer to the entire municipality. Recommended changes to provide clarification in.this regard are suggested below. 2. It is understood that one of the goals of the C1Ps is to encourage development and redevelopment of existing buildings. This was confirmed by an email from Kate Burns to Heather James and Tammie Ryall dated April 30, 2015. It states: "The intent of the CIP is to apply to existing buildings. A building owner may establish a new tourism operation within an existing building." Therefore, clarification to the wording of the policies is set out below. 3. All development/redevelopment should conform with the policies of the Official Plan. In addition, development in agricultural areas must be consistent with the policies of the Provincial Policy Statement 2014, ("PPS") more specifically, compatible with agricultural operations and comply with the minimum distance separation formulae. Section 23,31 of the PPS states that: "In prime agricultural areas, permitted uses and activities are: agricultural uses,agriculture- related uses and on}'arm diversified uses. Proposed agriculture-related arses and on farn?diversified uses shall be compatible with,and shall not hinder, suiToundn1g agricultural operations. Criteria for these uses may be based on guidelines developed by the Province or municipal approaches,as set out in municipal planning documents,which achieve the same objectives.,, Section 2.3.3.3 of the PPS states: "New land uses, including the creation of lots,and new or expanding livestock facilities shall comply with the minimum distance separation formulae," It is suggested that these comment can be addressed by making reference to the development conforming with the policies of the County and local Official Plans. It is noted that both the County and the local Official Plans should be mentioned in the policies because, in some cases, the County Official Plan includes more detail than the local Official Plan. For example, the County includes policies on the establishment of farm related tourism establishments (Section 02.7.4)whereas, the local Official Plans may not have any policies which would apply to that type of use. 4. It is noted that the changes to the local Official Plan policies and the existing policies in the County of Elgin Official Plan refer to "secondary uses" in the agricultural areas, whereas the PPS 2014, refers to "on-farm diversified uses" (see Section 2.3.3.1 of the PPS 2014, in item 3, above). On-farm diversified uses are defined in the PPS 2014. It is recognized that the County and local Official Plans use the term "secondary uses"to be consistent with the PPS 2005. However, it is recommended that the County Official Plan and local Official Plans be amended in the future to align the wording and defined uses with the wording of the PPS 2014. This change will assist in the interpretation and implementation of the Community Improvement Plans. 5. It is recommended that"tourism and tourism destination-oriented uses" be defined or examples be provided so as to give clear direction to decision makers on what types of 2 I uses are envisioned, and to provide clarification of:whethor the uses conform with the permitted uses in the respective Official Plans:. No suggested warding changes have been included, below; to address this comment: 6. For ease of interpretation, it is recommended that bullet points not be used in the draft Official Plan amendments. lnstead., the bullet points should be replaced by the appropriate subsection numbers of each of the Official Plans..:No suggested wording changes have been included, below, to address this comment. Specific Comments: The exact wording of the,Memo dated March 3,,2'01 5 is set.below.Specific'recommended changes to the wording of the Official Plan amendments; to address items 1; 2 and 3, above, are shown in track changes.The crossed.-out words indicate the words recommended to be deleted and the underlined words,indicate wards,recommended to.be added. The Town of Aylmer Official. Plan I.. The following goal could.be added to Section:5.33 (Goals and Objectives): T.o generally foster local economic growth; 2. The.following objectives.could be added to Section 5-.3.3.(Goals and Objectives): • To promote the establishment, expansion, and rehabilitation of eai tourism. and#aurlst destination-oriented uses:within exls�.tlnci buildings, To facilitate and stimulate local economic development. I 3. The following'criterion for the designation of community improvement project areas could be added to Section 5.3.4 (Criteria for Selecting Community Improvement Areas): For any other environmental,social, or community economic development reasons, i ,n oonformit with the olicies of the County Elgin Official Plan and this Plan. The Municipality of Biayham Official PI!an. I 1. The following sentence could be added to the introductory paragraph in Section 7 (Community Improvement): f • Municipal Council may determine that additional community improvement project areas within the Monicip.ality of Bayham may be identified subject to the criteria set out in this section: 2, The following objectives could be added to Section 7.1,4.1 (Other Objectives): Generally foster local economic growth. • To promote the establishment, expansion, and rehabilitation of.e�g tourism and tourist destination-oriented uses within existin buildin s. To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses within existing-bulldings in the agricultural area.. 3. The following criteria could be added into a new Section 7.2.3 (Other Criteria) Any other environmental, social or community economic development reasons, in conformity with the Policies of the County of 1"Igin Official Plan and this Plan_ 3 1 l 4. The following paragraph could replace the wording in Section 7.3 (Delineation of Community Improvement Areas) and replace with'the following: • 444-addlifian, Municipal Council may also designate by y-law Sthw Community Improvement Project Areas" the boundaries of which ma be the entire Muni'cipallty o.rpart of w0m4the euer-ail Municipality of Bayham. These areas will alse`be eligible for"Community Improvement" as defined in the Planning Act. The Municipality of Central Elgin Official Plan 1. The'following sentence could be added to Section 2.10.2 (Community Improvement). • Additional Community Immprovement Areas may be designated provide.d the area meets the conditions set out In Section 2.10.2.1 e) of this Plan, 2. The following item could also be added to Section 2.10.2.1 subsection f): To promote the establishment, expansion,-and rehabilitation of existing tourism and tourist destination-oriented:uses Within existing buildings. To encourage the estabi shment, expansion,and rehabilitation of existing agriculture-related and secondary uses within exl8ting buildings in the agricultural'-area; The Municipality. of Duttbh1D'Unwich Official Plan 1. Thefollowing specific objectives could be added to Section 6.1.1 (Policies): To facilitate and'stimulate local economic development. To promote the establishment, expansion, and rehabilitation of ex-16ting tourism and tourist destination-oriented uses within existing buildings: To encourage the establishment, expansion, and rehabilitation of eXis#+ng agriculture-related and secondary uses within existing buildings in the agricultural area. . 2. The following could be added to Section 6.12; • For an.y other r environmental; social, or;commu'nity economic development reasons in conformity with the policies of the County of Elgin Official Plan and this Plan. & The following could be added to.Section.6.1,3: • Additional 'Community Improvement Areas' may be designated by By- Law ,: the.boundaries of which maybe the entire Municipality or part of the Municipality., subiect to 4he criteria described in Section.6.1.2 off this Plan. Township of Malah dle Official Plan 1 The-following sentence could be added to the first paragraph of Section 7.0 (Community Improvement Goals): Township Council, from time to time; :may designate additional Community Improvement Areas provided the,proposed-area meets one or more of the criteria set out in Section 7.3 of this Plan: 2. The following goal could be added to Section 7.1 (Community Improvement Goals): • To generally foster local economic growth throughout the Township. 4 h 3. The following,new Section (General Objectives) could be added to Section 7:2: To p'romote'the establishment, expansion, and.rehabilitation of existin .tourism and tourist destination oriented uses within existing buildings; • To encourage the establishment, expansion, and rehabilitation of existin agriculture-related and secondary uses within existing buildings in the agricultural area. To encourage.appropriate development and redevelopment to facilitate I economic activity; and • To provide funding in the form of grants-and/or loans and/or waiving of fees for appropriate projects that meet the objectives of the Community improver ent Plan. 4. The following new Section (General Cfiteriaa) could be added could be added to Section 1.3: for any other environmental, social and/or community economic development reason in conformity with the ollcles of the County of El in Official Plan and this Plan. 5. The'following paragraph could replace the existing introductory paragraph in Section 7.4 (Delineation of Community Improvement Areas); Township Councii may designate by By=law, "Community Improvement project Areas",the boundaries of'.which m a be the entire Township or art of w"the t isi i Township of Malahide. These areas are eligible for 2Community Improvement" as defined in the Planning Act. Township of`Southwold Official Plan 1. The following objective could be added to Section 3.6 (General Objectives):; • To promote,the establishment, expansion, sand rehabilitation of I tourism and tourist destination-oriented uses within existing s. • To encourage the establishment, expansion, and rehabilitation of e3Fi5 n, agriculture: related and secondary uses within existing buildings_in the agricultural.area, r Z The following criteria could be added to Section 3.6 (General Cri(eria): • For any other environmental, social or community economic development ` reasons in:conforrrtity with the policies of the County of Eluin Official Plan and t this Ian I i The ,Municipality of West Elgin Official Plan 1. The following objective could be added to Section 4,3.1: i To generally foster local economic growth. b 2. The.following sentence could.be added to Section.4.3.2; • Additional 'Community improvement Areas' may be designated by S-law, the i boundaries of which ma be the entire Munici alit or-wit#in ap rt of the Munioipality provided they meet the guidelines outlined below. 4 3. The following guidelines be added to Section 43. • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses..within existing„buildings. ' h ' I .g k i • To encourage the establishment, expansion, and rehabilitation of egg agriculture-related and secondary uses within existing buildings in the agricultural area. • For any other environmental, social, or community economic development reasons In conformlt with the policles.of the County of Elgin Official Plan and this Plan; Thank you for the opportunity to review the draft Community Improvernent Platy Official Plan Amendments. If you have.any questions or comments, please contact me by telephone me at (519) 873-4031 or by email at tammie.ryal]CD-ontario.ca Yours truly, Ta.mmie Ryall, RPP.IMIP Planner Municipal Services.Office-Western Copies, Mark McDonald, GAO,, County of Elgin Kate Burns, Business Development Coordinator, County of Elgin Heather James, Planner for West Elgin/So.uthwold and Dutton/Du..nwicf Dania! Dale, Director of Planning.and Municipal S:ervices,Town of.Aylmer Margaret Underhill, Co-ordinator of Planning; Municipality of Bayharn Jim McCoomb, Planner., Munidipality of Central Elgin Eugenio Moo, Director of Community and Corporate Services, Township of Malahide. 6 A POP" �'Y r ; fix....R11ail '! PLANNING 9 100 Jane Street,Suite 208 Vaughan,Ontario UK OA4 Telephone: 905-532-9651 www,me rid!an-vaughan.ca I MEMORANDUM To; Alan Smith, General Manager, Economic Development, Elgin County Copy; Steve Evans, Manager of Planning, Elgin County i Kate Burns, Business.Development Coordinator, Elgin County I From: Nancy Reid, Meridian Planning E Date: March 3, 2015 Re: ELGINCENTIVE COUNTY-WIDE COMMUNITY IMPROVEMENT PLANNING FRAMEWORK - PRELIMINARY RECOMMENDATIONS WITH RESPECT TO CHANGES TO THE LOCAL POLICY FRAMEWORK •r..YY yXX XX...........................YYY Y..•...........rrY............ .........rr................yy.r f PURPOSE OF THIS MEMO As part of the development of our Phase One Background and Options.Memo for the Eigincentives CIP project (dated December 2014,and revised January 2015), a review of the community improvement policies from each of the County's lower-tier municipalities I was completed to confirm that there are appropriate policies in place to implement community improvement tools under the Planning Act. The intent of the review was also to determine if the local policy frameworks will support the adoption of a strategic and flexible CIP, which: i a) Focuses generally on diversifying the economic base; and, !i b) Includes the following areas'as part of a community improvement project area: i. Downtowns/main street areas; I ii. Agri-businesses/the agricultural sector; If iii. The ports/waterfront areas. The results of the review (presented in Section 4.4 of the memo) indicated that local official plan amendments would be required (in most cases) in order to adopt the Elgincentives CIP template, which addresses the goals identified above. This is because, !_ while most existing local official plans Include criteria for designating a community i; improvement project area wlthln a downtown or commercial area, most do nut have criteria that would allow for designating one within the agricultural area. Also in most cases, the local municipal official plan policies do not have goals and objectives relating to community improvement activitlos that would broadly address local !, economic development. i! Therefore, in order to assist with the task of amending the local municipal official plans, sorne preliminary recommendations have been identified with respect to potential policy changes, The purpose of this memo is to present those preliminary recommendations. t 1 u s i ,. ' PLANNING PRELIMINARY RECOMMENDATIONS On the basis of the review of existing cammunity improvement policies in each of the local municipal official Plans, the following is.a summary of a) The existing policies; and b) Recommended policy changes that should be made in order to update local community improvement policies and adopt the County's Elgincontives CIP template. The Town of Aylmer Official Plan As summarized in the Phase One Background and Options Memo, the review of existing local CIP policies in Aylmer indicated that: a) Goals and objectives for community improvement are fairly flexible in relation to Elgin's goals for a County-wide UP framework. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include tourism activities. Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives CIP template: 1. The following goal could be added to Section 5.3,3 (Goals and objectives): • To generally foster local economic growth. 2. The following objectives could be added to Section 53,3 (Goals and Objectives): • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To facilitate and stimulate local economic development. 3. The following criterion for the designation of community improvement project areas could be added to Section 5.3,4 (Criteria for Selecting Community Improvement Areas): • For any other environmental, social, or community economic development reasons. The Municipality of Bayham The review of existing local CEP policies In Bayham indicated that: a) Goals and objectives for community improvement are primarily focused on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore, the following policy changes are recommended in order to facilitate the adoption of the Eigincentives CIP template: 2 PLANNING. 1. The following sentence could be added to the introductory paragraph in Section 7 (Community Improvement): • Municipal Council may determine that additional community improvement project areas within the Municipality of Bayham may be identified subject to the criteria set out in this section. 2. The following objectives could be added to Section 7.1,4.1 (Other Objectives): • Generally foster local economic growth. • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabllita#on of existing agriculture-related and secondary uses In the agricultural area. 3. The following criteria could be added into a new Section 7.2.3 (Other Criteria): • Any other environmental, social or community economic development reasons. 4. The following paragraph could replace the wording in Section 7,3(Delineation of Community Improvement Areas) and replace with the following: • In addition, Municipal Council may also designate other"Community ? Improvement Project Areas"within the overall Municipality of Bayham. These areas will also be eligible for"Community Improvement"as defined In the Planning Act. i Central Elgin ! i The review of existing,local CIP policies in Central Elgin indicated that: 3 a) Goals and objectives for community improvement are very flexible. b) Criteria for selecting community improvement project areas are adequate to ` Include agricultural lands. j The following policy changes Gould also be considard in order to facilitate the adoption of the Elgincentives CIP template: 1. The following sentence could be added to Section 2.10.2 (Community Improvement): • Additional Community Improvement Areas maybe designated provided the 1 area meets the conditions set out in Section 2.10.2.1 a) of this Plan. 2. The following item could also be.added to Section 2.10.2.1 subsection f): • To promote the establishment, expansion, and rehabilitation of existing o tourism and tourist destination-oriented uses. I` • To encourage the establishment, expansion, and rehabilitation of existing ` agriculture-related and secondary uses in the agricultural area. s a 3 PLANNING Dutton/Dunwich The review of existing local CIP policies in DuttonlDunwich indicated that: a) Goals and objectives for community improvement are focused primarily on the hamlets and villages. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands. Therefore, the following policy changes are recommended in order to facilitate the adoption of the Elgincentives GIP template: 1. The following specific objectives could be added to Section 6.1.9 (Policies): • To facilitate and stimulate local economic development. • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses. • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. 2. The following could be added to Section 6,12 • For any other environmental, social, or community economic development reasons. 3. The following could be added to Section 6.1.3: • Additional `Community Improvement Areas'may be designated the criteria described in Section 6.1.2 of this Plan. Malahide The review of existing local CiP policies in Malahide indicated that: a) Goals and objectives for community improvement are focused primarily on commercial and residential lands. b) Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural lands, Therefore, the following policy changes are recommended In order to facilitate the adoption of the Elgincentives CIP template: 1. The following sentence could be added to the first paragraph of Section 7.0 (Community Improvement Goals): • Township Council, from time to time, may designate additional Community improvement Areas provided the proposed area meats one or more of the criteria set out In Section 7.3 of this Plan. 2. The following goal could be added to Section 7.1 (Community Improvement Goals): • To generally foster local economic growth throughout the Township. 4 A PLANNING 3. The following new Section (General Objectives)could be added to Section 7.2: • To promote the establishment, expansion, and rehabilitation of existing tourism and tourist destination-oriented uses; • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. • To encourage appropriate development and redevelopment to facilitate economic activity,and • To provide funding In the form of grants and/or loans and/or waiving of fees for appropriate projects that meetthe objectives of the Community Improvement Plan. 4. The following new Section (General Criteria) could be added could be added to Section 7.3; • For any other environmental, social-andlor community economic development reason. 5. The following paragraph could replace the existing Introductory paragraph in Section 7A (Delineation.of Community Improvement Areas): • Township Council may designate by By--law, "Community Improvement Project j Areas"within the Municipality of Malahide. These areas are eligible for . I "Community Improvement"as defined in the Planning Act. Township of 5outhwold I The review of existing local CIP policies in Southwold indicated that: a) Goals and objectives for community improvement are focused primarily on commercial and residential lands. d b) Criteria for selecting community improvement project areas may not currently i permit the municipality to include agricultural lands. E Therefore the following policy changes are recommended in order to facilitate the adoption of the EIgincentives CIP template: s 1. The fallowing objective could be added to Section 3.6 (General Objectives):; • To promote the establishment, expansion, and rehabilitation of existing tourism s and tourist destination-oriented uses. s • To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural area. i 2. The following criteria could be added to Section 3.6 (General Criteria): • For any other environmental, social or community economic development reasons. ii 5 � � PLANNING ' �^ ^^"'"'' ~~" West Elgin As summarized in the Phase One Background and Options Memo, the review of existing local O|P policies in West Elgin indicated that: � a\ Goals and objectives for community improvement are focused primarily on commercial and residential lands. b\ Criteria for selecting community improvement project areas may not currently permit the municipality to include agricultural |GDdo. ' Therefore the following policy changes are recommended in order to fadlitate the adoption of the Bginoantivoo QPtemp|ate: 1. The following objective could bn added to Section 4.J.1: ° rh generally foster local economic growth. . 2. The following sentence could bo added tu Section 4.8.2: ° Additional'Community Improvement,4npms'mmybe designated with/n8na � / Municipality provided they meet the guidelines outlined below. i 3 ThefoUovv|nggu|d�||nenbemddodto�Sec�ion4.3� ' . / ° To promote the establishment, expansion, and rehabilitation uf existing&omrh9/n and tourist demhhmWon'orienbeduses. ° To encourage the establishment, expansion, and rehabilitation of existing agriculture-related and secondary uses in the agricultural aAea. ° For any other environmental, social, or community economic development reasons. We look forward to discussing the preliminary recommendations further with you. 6 C10 4 Y�a rn U ,ry O ��'7998'a` The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 28, 2015 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR PAREZANOVIC FARMS INC., 22939 QUEENS LINE RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P9115 and DEFER passage of the associated by-law until the June 25, 2015 Council meeting. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to amend the 'site-specific' Agricultural (A1-69) zone of the Township of Aldborough Comprehensive Zoning By-law 90-50 to permit the severance of a surplus farm dwelling and to rezone balance of the farm to prohibit the construction of any new residential buildings andlor structures. The subject lands are situated on the south side of Queens Line, within the geographic Township of Aldborough. The lands are legally described as Part Lot 9, Concession 8 and known municipally as 22939 Queens Line. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from 'site-specific' Agricultural (A1-69) Zone to Special Agricultural (A2) Zone. The lands to be severed will have an area of 0.57 hectare (1.38 acre) and a frontage of 76.2 metres (250.0 feet) on Queens Line. The parcel contains a single detached dwelling. The lands to be retained, a farm parcel will be rezoned from 'site-specific' Agricultural (A1-69) Zone to 'site-specific' Agricultural (A1-82) Zone. The lands to be retained will have an area of 30.04 hectare (74.1 acre) and a frontage of 368.4 metres (1,208.66 feet) on Queens Line. The parcel is vacant.The location of the subject lands are on the attached Key Map. County of Elgin Land Division Committee conditionally approved the associated severance application (File No. E90114) on February 11, 2015. SUMMARYICONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy Ion the surrounding land uses. The application is and the impact of the proposal g pp consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Policy Statement County of EI in Official Plan and Munici alit of West Elgin Official Plan Consistency with the Provincial Policy Statement 2014 and conformity with the County of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in the consent application. This application is consistent with the Provincial Policy Statement 2014 and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in particular with the requirement to rezone the severed and retained parcels. Township of Aldborou h Comprehensive Zoning B -law 90-50 The lands to be severed, a non-farm residential parcel will be rezoned from 'site- specific' Agricultural (A1-69) Zone to Special Agricultural (A2) Zone. The A2 zone permits a single detached dwelling, home occupation, dog kennel as an accessory use, forestry use as an accessory use, agricultural use as an accessory use and accessory use (i.e. shed). The lands to be retained, a farm parcel will be rezoned from 'site-specific' Agricultural (A1-69) Zone to 'site-specific' Agricultural (A1-82) Zone to permit agricultural uses only, which would prohibit residential uses and prohibit residential buildings and/or structures. Proposed Municipality of West Elgin Zoning By-law The lands to be severed are proposed to be rezoned from `site-specific' Agricultural (A1- 69) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling. The lands to be retained are proposed to be rezoned from `site-specific' Agricultural (A1-82) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. It is proposed that Council will pass the proposed Municipality of West Elgin Zoning By- law at the May 28, 2015 Council meeting. I recommend that Council defer passage of the site-specific by-law until the appeal period for the zoning by-law has ended, which will be June 25, 2015. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP Scott Gaw P.A., C.G.A. Planner Administrator/Treasurer KEY MAP .� �rtcu�ure .• ,�� Buz ri .,•-�� ram a., $- Cf��• `.Saw;.a.tiP+. 9/iW iw bua,. 84914 , //Use ' y� \ epx�ssioe,e V!\ 1� C !o(c) opqk < �N Q ; A U e ,,, The Municipality of West Elgin TO: MAYOR AND COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: MAY 28, 2015 SUBJECT: ZONING BY-LAW AMENDMENT APPLICATION FOR WILLIAM AND LOUISE VANDERLOO CIO CARRIE HOWARD RECOMMENDATION: THAT Council of the Municipality of West Elgin APPROVE Zoning By-law Amendment File No. P2115 and DEFER passage of the associated by-law until the June 25, 2015 Council meeting. REASONS FOR AND NATURE OF THE APPLICATION: The purpose of the Zoning By-law Amendment application is to rezone a parcel of land from Agricultural (Al) to Rural Residential Three (RR3) Zone of the Township of Aldborough Zoning By-law to permit a residential lot addition. The proposed severed parcel is situated on the north side of Queens Line within the geographic Township of Aldborough. The lands are legally described as Part Lot 8, Concession 7. The lands to be severed from an agricultural parcel and to be added to an abutting residential parcel comprise a rectangular-shaped parcel having an area of 649,65m' (6,992.77 ft.Z) and a width of 30.5 metres (100.07 ft.) with no frontage. The proposed severed parcel is vacant. The location of the subject lands are on the attached Key Map. The lands to be added to are zoned Rural Residential Two (RR2) Zone and used for residential use. The lands to be added to have an area of 1,393.55 sq. metres (15,000 sq. feet) and a frontage of 30.48 metres (100.0 feet) along Queens Line. The parcel contains a single detached dwelling. The lands to be retained, a farm parcel will remain zoned Agricultural (Al). The lands to be retained will have an area of 79.35 hectare (196.08 acre) and a frontage of 338.1 metres (1,109.25 feet) on Queens Line. The parcel contains agricultural buildings and a single detached dwelling. The location of the property is shown on the attached Key Map. SUMMARY/CONCLUSION: The application was circulated to the applicable public agencies for comment and to all neighbouring property owners within 120 metres of the properties; no concerns were raised. The application has been assessed for appropriateness with regard to existing policy and the impact of the proposal on the surrounding land uses. The application is consistent with the Provincial Policy Statement and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan. DISCUSSION: Provincial Polic y Statement County of Elgin Official Plan and Municipality of West Elgin Official Plan Consistency with the Provincial Policy Statement 2014 and conformity with the County of Elgin Official Plan and the Municipality of West Elgin Official Plan were determined in the consent application. This application is consistent with the Provincial Policy Statement 2014 and conforms to the County of Elgin Official Plan and the Municipality of West Elgin Official Plan, in particular with the requirement to rezone the severed and retained parcels. Township of Aldborou h Comprehensive Zoning By-law 90-50 The lands to be severed from an agricultural parcel and added to an abutting residential parcel will be rezoned from Agricultural (Al) to Rural Residential 3 (RR3). The RR3 zone permits a single unit detached dwelling, home occupation and accessory use. The lands to be added to will remain zoned Rural Residential 3 (RR3). The balance of the retained parcel will remain zoned Agricultural (Al). Proposed Municipality of West El-gin Zoning By-law The lands to be severed are proposed to be rezoned from Agricultural 1 (A1) Zone to Rural Residential (RR) Zone. The RR zone will permit bed and breakfast establishment, day care centre, home occupation and single unit dwelling. It is proposed that Council will pass the proposed Municipality of West Elgin Zoning By- law at the May 28, 2015 Council meeting. I recommend that Council defer passage of the by-law until the appeal period for the zoning by-law has ended, which will be June 25, 2015. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, C.P.A., C.G.A. Planner Ad min istrator/Treasurer i KEY MAP _ ` 1n H r 5 n ' JjVbe y L- 130frn i� SLdereel VOIIS�I /}CsAdC[�LTUt2E,:' To Ime O -Tree. ' �xx a Ned�e ;•„• :� .f.�� tieFkic� �,�Id. bed -- - l V ,µPVNp Q N � 3 i5 The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MC#P, RPP, PLANNER DATE: MAY 28, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR RANDY SMALL RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application, provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed and retained lands; b) That septic system review for the severed lands has been completed; and, c) That Municipal drain re-apportionments (if required) have occurred. BACKGROUND- An application for proposed severance was submitted to the Municipality by Randy Small. The owner/applicant is requesting the severance of a 0.41 ha (1.02 ac) parcel of land and an easement for a municipal water line, legal description as South East Part Lot 24, Concession 8, on the north west corner of Pioneer Line and Dunborough Road, in the geographic Township of Aldborough, and known municipally as (as shown on the attached Key Map). The proposed severed lands are zoned Agricultural in the Township of Aldborough Zoning By-law No. 89-8 and designated Agricultural in the Municipality of West Elgin Official Plan with a portion of the property subject to a Woodlands overlay. The purpose of the severance is to permit the severance of a surplus farm dwelling and a municipal water line easement. The proposed severed lands have an area of 0.41 ha (1.02 ac) and a frontage of approximately 49.96_ m (163.92 ft.) along Dunborough Road. The proposed severed lands will contain a house, municipal water and private septic system. The proposed easement for the municipal water line will have an area of 161.87 sq. m (1,742.40 sq. ft.) The municipal water line that services the proposed severed lands originates from Pioneer Line as there is no municipal water line on Dunborough Road. The proposed retained lands will have an area of 19.51 ha (48.2 ac) and has frontage along Pioneer Line and Dunborough Road. The proposed retained lands will be vacant. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot creation in prime agricultural areas are permitted for: a) agricultural uses; b) agriculture- related uses; c) a residence surplus to a farming operation as a result of farm consolidation, - provided that the planning authority ensures that new residential dwellings are prohibited on any vacant remnant parcel of farmland created by the severance; and d) infrastructure, where the facility or corridor cannot be accommodated through the use of easements or rights-of-way. New land uses, including the creation of lots and new or expanding livestock facilities shall comply with the minimum distance separation formulae. Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no new lot is created A portion of the proposed retained parcel is within a significant woodland. Development and site alteration in significant woodlands is not permitted. On adjacent lands, development and site alteration is not permitted unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions, generally through an Environmental Impact Study (E.I.S.). Comment: The residence is surplus to the needs of the owner/applicant. The new lot is limited in size to accommodate the use and services. A condition to rezone the retained farmland to prohibit construction of new residences is recommended to address the PPS requirement to prohibit new dwellings on the vacant farmland. The proposed severance meets the recommended Minimum Distance Separation I setback. The water line easement will not result in the creation of a new lot. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands and therefore an E.I.S. is not required. Should development be proposed on the adjacent lands of the significant woodlands, an E.I.S. will be required during the building permit application process. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated `Agricultural Area` on Schedule `A' Land Use in the County of Elgin Official Plan. A portion of the proposed retained parcel is within Woodlands as indicated on Appendix #1 Natural Heritage Features and Areas in the County of Elgin Official Plan. Section E1.2.3.4 b) permits the creation of new lots provided the local Official Plan supports their creation and if the lot is to be created to accommodate a habitable residence that has become surplus to a farming operation as a result of a farm consolidation provided that the development of a new residential use is prohibited on any retained parcel of farmland created by the consent to sever. Section E1.2.3.3 permits severances for the creation of an easement, provided no new lots are created except where the creation of new lots is to correct a situation where two or more lots have merged on title. Section D1.2 Natural Heritage contains policies pertaining to significant woodlands. Development and site alteration shall not be permitted in significant woodlands. As well no development or site alteration shall be permitted on adjacent lands within 120 metres of a significant woodland unless the ecological function of the adjacent lands has been evaluated and has been demonstrated, through an Environmental Impact Study (E.I.S.) that there will be no negative impact on the natural.features or their ecological functions. Comment: The residence to be severed is habitable and is surplus to the ownerlapplicant's farming operation. The proposed severed parcel meets the recommended MDS I setback. A condition to rezone the retained farmland to prohibit construction of new residences is recommended. The easement is for an existing municipal water line that services the residence and no new lot will be created as a result of the easement. No development is proposed as a result of this severance and therefore, the proposed severance will not have an impact on the significant woodlands and adjacent lands. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as `Agricultural' on Schedule 'E' Rural Area Land Use & Transportation Plan in the Municipality of West Elgin Official Plan. A portion of the proposed retained parcel is within Woodlands as indicated on Schedule `B' Map 2 Natural Heritage Features in the Municipality of West Elgin Official Plan. The Agricultural policies permit the severance of surplus farm dwellings provided the retained are rezoned to prohibit future residential uses. The proposed severed parcel meets the Minimum Distance Separation I formula. Section 3.3.7 Woodlands, ANSI's and Valleylands contain policies pertaining to significant woodlands. Development and site alteration shall be prohibited unless it has been demonstrated through an Environmental Impact Study (E.I.S.) that there will be no negative impact on the natural features or their ecological functions. As well no development or site alteration shall be permitted on adjacent lands within 50 metres of a significant woodland unless an E.I.S. has been prepared and it demonstrates no negative impact on the natural features or their ecological functions of the significant woodlands. Comment: The proposed severance demonstrates that the residence is surplus to the farming operation of the owner/applicant. There are no livestock operations affecting the proposal. A condition that septic system review be completed to ensure the septic system functions adequately is recommended for the proposed severed lands. No buildings and/or structures are within the Woodlands. No development is proposed on the proposed retained parcel. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Township of Aldborough Comprehensive Zoning By-law 89-8 The subject lands are zoned Agricultural (Al) Zone. A Zoning By-law Amendment is required to rezone the proposed severed parcel to permit the severance of a surplus farm dwelling and to rezone the proposed retained parcel to prohibit residential uses. Proposed Municipality of West Elgin Zoning By,-law The lands to be severed are proposed to be rezoned from Agricultural (Al) Zone to Restricted Agricultural (A3) Zone. The A3 zone will permit agri-tourism, animal clinic, animal hospital, bed and breakfast establishment, dog kennel day care, day care centre, secondary farm occupation, restricted agricultural use and single unit dwelling, The lands to be retained are proposed to be rezoned from Agricultural (Al) Zone to Agricultural (A2) Zone. The A2 zone prohibits residential use and residential buildings and permits agricultural use, agri-tourism use, farm winery, hunting reserve, production of oil and natural gas and wildlife preserve. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gaw y, C.P.A., C.G.A. Planner Administrator/Treasurer KEY MAP S c H E .� P� PAgt LGbA1Wl 0 §� / I HWf CF lOT xa OON�OIi 6 2 1 P ff OF LCT 2* Wlcts[It 9 CODROINATE [IRP A ppp M L��y, q � am B pp Co, \�\ u �'lr�y e OA NF�7IDL \N S t 'Q4 Gy 3r ab, s �Fy S O �o f OA op At 44 m tio- 6� b �❑n! 2hj AQ` r PART 2 ► ;y l S'/ uc sti-o�ta I r $ / �y14.4' ssw nut 1.05" 3 / a t I � � A 0 / W � ,i j 5 f L �. '1 qk t !7 UN a LL Ll ,.r SC DI DISTRICT SCHOOL BOARD L.aura Elliott, Director of Education and Secretliry April 26, 2615 Mayor Bernie Wiehle Municipp ty.of West Elgin 22415 Hoskins Line Rodney,Ontario. NOL'2C0 'Dear Mayor Wiehle: Re: `Speed limit reductions in school zones At the March 31, 2015 meeting of the Thames Valley District Schooj Board,the following motion was unanimously passed by Trustees; BE IT RESOLVED: That the Thames Valley District School Board writes the Civic Works Committee and the Mayor of London;supporting the lowering of speed limits to.30kmlh and.that the Board also' writes.to all other municipal entities'within Thames Valley requesting that they explore the.same possibility. We would respectfully request that you explore the possibility of reducing the speed limit in school zones to ensure the safety of all students and their families throughout the jurisdiction'of the Thames Valley District School Board. We look forward to possible discussions on this topic at•future meetings. Yours very truly, Ruth Tisdale CHAIRPERSON R sp Thames Valley District School Board Office of the Chairperson 1250 Dandas Street,P.O.Box 5888, London,Ontario H6A 5L1 Tel:519-452-2000 Ext.20219 Fox:519-452-2396 -webs9te:www.tvdsb.m We brsftd each studenes tomorrow,every day. 'CIhI CHAIR 4� John Kavelaars Municipality of Southwest Middlesex too.. VICE-CHAIR LindaMckinlay °ITO Tjmiic+ Conservation Town of Lakeshore ONTARIO A CaFUibimt FEeritnrle River Natural Champions April 30,2015 Municipality of West Elgin 22413 Hoskins Line, Box 490 Rodney, Ontario NOL 2C0 Attn: Heather James Re. New Zoning By-Law&Wetlands Municluality of West Elgin Please be advised that the revised wording that was provided by Ted Halwa in his e-mail of April 28, 2015(e-mail attached)has been reviewed by this office. It is the opinion of Authority staff that the wording around Provincially Significant Wetlands(PSW)and Locally Significant Wetlands(LSW)provided to the Municipality by MMAH on April 22,2015 is preferred by this office. The rewording proposed by Mr. Halwa on April 28th is not acceptable. The Conservation Authority has no jurisdiction over planning issues that may arise underthe Planning Act that may need to be dealt with for Provincially Significant Wetlands and locally Significant Wetlands. Therefore,it is recommended that the wording that was provided by MMAH be approved by council as submitted. I trust this is satisfactory, but if you should have any questions,or require more information, please call the office. Yours truly alerie Towsley Resource Technician C.C. Ted Halwa, Monteith Brown Planning Consultants Tammie Ryall, MMAH Andrea Eleischhauer, MNRF Scott Gawley, Municipality of West Elgin Norma Bryant, Municipality of West Elgin "CELEBRATING OVER 50 YEARS OF CONSERVATION" 100 THAMES ST. a CHATHAM,ON r N7L 2Y8 • 519-354-7310 • FAX 519-352-3435 a www.ltvca.ca nnN PFARSnN-GFNFRAI MANIAGFR 1 SFr RFTARV-TRFASI IRFR � 3 Ministry of Ministbre des Transportation Transports Office of the Minister Bureau du ministre Ferguson Block,3`d Floor Edifice Ferguson,36 etage 77 Wellesley St.West 77,rue Wellesley ouest Toronto,Ontario Toronto(Ontario) Ontario M7A 1 Z M7A 1Z8 416-327-9200 416-327-9200 www.ontario.caAranspartation www.ontarlo.caltransports M2015-1860 May 4, 2015 His Worship Bernie Wiehle Mayor Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NQL 2C0 Dear Mayor Wiehle: The Auditor General released her report on winter highway maintenance in Ontario on April 29, 2015. We thank her for this thorough and thoughtful review, and her recommendations. While we have already taken action on many of them, we continue to work with our contractors and the OPP to improve highway snow clearing operations. Being able to travel safely on our highways is very important to Ontarians, and at the Ministry of Transportation (MTO) it's our top priority. Over the past few years, MTO has worked to improve the quality of highway snow clearing by adding more than 100 pieces of equipment. We've also strengthened our oversight and enhanced the way we plow truck climbing and passing lanes, and freeway ramps and shoulders. In the coming months, we'll be doing.more to make driving conditions better in winter 2015/16. The Auditor General's report provides eight recommendations to the ministry. These recommendations identify improvements to how maintenance contracts are awarded; oversight of highway maintenance contractors; the effective use of equipment, sand, salt or anti-icing liquid to achieve the ministry's snow clearing standards; contractors' patrolling and reporting; and improved communications with the public on winter driving conditions and winter maintenance performance. As a ministry, we have a lot of work to do and so do our contractors. I will be meeting with them in person as soon as possible to determine how we can work together to improve this program and their performance. .../2 -2- Further, I have directed ministry staff to provide me with an action plan within 60 days that outlines ways to further strengthen and improve winter maintenance, while _ addressing the Auditor's recommendations, to ensure that we are doing everything possible to provide Ontarians with safe highway conditions. I will make that action plan public. I have heard from some municipalities regarding how winter maintenance has improved this past winter season but there is more we need to do. I look forward to reporting back on our action plan, our progress implementing the Auditor's recommendations and the additional steps we will be taking to enhance winter maintenance in Ontario. Sincerely, Steven Del Duca Minister Municipality of Trent Lakes dlunrciWOW Box 820, 701 County Road 36 Bobcaygeon, ON KOM 1A0 Trent Lakes Phone: (705)738-3800 Fax: (705)738-3801 May 12, 2015 - All Municipalities In the Province of Ontario Dear Municipal Representative: Re: Demonstrated Need for Aggregates At the Regular Council Meeting held on May 5, 2015 the Council of the Municipality of Trent Lakes passed the following resolution: Resolution No. R2015-279 Moved by: Councillor Raymond Seconded by: Councillor Persson WHEREAS a primary concern for the Municipality of Trent Lakes is that due to our close proximity to the Greater Toronto Area there will be an increase in the demand for aggregates from this area resulting in an increase in the number and size of quarries in the Municipality; and WHEREAS it is widely acknowledged that extracting aggregates from the landscape is an intrusive activity that has the potential to cause long-term impacts on publicly important environmental resources and farmland; increases in traffic, road damage and greenhouse gas emissions; and degrades the quality of life in local communities; and WHEREAS in 2005 the Provincial Policy Statement was amended to allow aggregate producers to propose extraction sites without having to demonstrate the need for the additional supply of aggregate resources, thereby creating a barrier to comprehensive planning and favouring the protection of aggregate extraction at the expense of other provincial interests, and as a result encouraging the rapid and non-sustainable use of the resource; and WHEREAS applications for licences under the current Aggregate Resources Act do not require proponents to demonstrate need to extract aggregate resources in a particular area; .../2 -2- THEREFORE BE iT RESOLVED THAT the Municipality of Trent Lakes request that the Ontario Government amend the Provincial Policy Statement and the Aggregate Resources Act to require aggregate extraction proponents to demonstrate need for the particular supply of resource proposed for extraction; and further THAT this resolution be forwarded to the Honourable Ted McMeekin, Minister of Municipal Affairs and Housing, the Honourable Bill Mauro, Minister of Natural Resources and Forestry, the Honourable Glen Murray,Minister of the Environment and Climate Change, the Honourable Jeff Leal, Minister of Agriculture, Food and Rural Affairs, Provincial Opposition Party leaders, the Environmental Commissioner of Ontario, Barry Devolin, MP, Laurie Scott, MPP, FCM and AMO; and further THAT through the circulation of this resolution to all municipalities in Ontario it be requested that they adopt a similar resolution in support of the requested changes to the Provincial Policy Statement and the Aggregate Resources Act. Carried. As per the resolution, it is requested that all municipalities in Ontario adopt a similar resolution in support of the requested changes to the Provincial Policy Statement and the Aggregate Resources Act. Sincerely boil-A"Lovc,e. Bob Angione, M.P.A., B.Admin. Municipal Clerk D5 The Corporation of the Municipality of CentralElgin 450 Sunset Drive,I st Floor,St.Thomas,Ontario N5R5V1 P:519.631A860 F:519.631.403E May 12th, 2015 Mark McDonald iA%r <= Chief Administrative Officer e County of Elgin 450 Sunset Drive St. Thomas, ON N5R 5V1 Dear Mr, McDonald: Re: Elgin-St. Thomas Municipal Association Please be advised that Council discussed the above noted matter at their Regular Meeting of Council dated Monday, May 11th, 2015 and the following resolution was passed: THAT: The Council of the Corporation of the Municipality of Central Elgin endorse the continuation of the Elgin-St. Thomas Municipal Association subject to each lower tier municipality within the County of Elgin and the City of St. Thomas agreeing to rotate the duties for planning of the event, including secretarial and treasury duties, on an annual basis; AND FURTHER THAT: The Municipality of Central Elgin agrees to be responsible for the 2016 event. CARRIED. Please feel free to contact me at the municipal office should you have any questions regarding this information. Yours truly, Dianne Wilson Deputy Clerk C.C. EIJI City of St. Thomas .. ii!CiSioe!'i��.�si':;r•�i�- i:-... a � rrr 0 Iwo ElginCounty 'AAv 12 2015 Memorandum To: Elgin County Chief Administrative Offices, Planning Staff From: Kate Burns Gallagher, Economic Development Coordinator Alan Smith, General Manager Economic Development Date: Tuesday, May 12, 2015 Subject: Community Improvement Plan Adoption On Friday, May 8th we received an email from Tammie Ryall of the Ministry of Municipal Affairs and Housing. In her email Tammie has requested that the municipalities postpone adopting the Community Improvement Plan (CIP) to provide the Ministry time to review the CIPs. The Ministry has asked for 60 days to review the CIPs. We propose that we provide 50 days for the Ministry to review the documents from the date of the first notice being received; this is an additional 30 days to the Planning Act requirement of 20 days. The Ministry received Southwold's notice on April 29th, 50 days from then is June 19th. The request is only to delay the adoption of the CIPs. We would like to proceed with the scheduled public meeting dates, including Economic Development's presentation. The only change will be that the CIPs are not adopted at these meetings; the timeframe for input would be extended to June 19th. Any time after June 19th each local council can then proceed with adopting the CIPs. Malahide May 21s Southwold May 251h Dutton Dunwich May 271h West Elgin May 28th Bayham June 4" Central Elgin June 15th (tentative) Aylmer TBD County If you have an questions in regards to this change lease feel free to contact us to discuss. 450Su s elDri y y q g g p 450 Sunset Drive St.Thomas,Ontario N513 5V1 Canada Phone:519-631-1460 Fax:519-633-7661 www.eigin-county.o n.ca Progressive D7 A ONTARIO CANADA ST, MA.RYS May 15, 2015 Dear Mayor and Members of Council, In the past three decades, passenger rail and intercity bus services have diminished in many Southwestern Ontario communities (please see the attached infographic). While the Ontario government supports GO Transit, Nigh Speed Rail and Metrolinx projects,VIA Rail continues to struggle. Advocacy groups have begun to form in St. Marys, Sarnia and Stratford in response to reductions in VIA Rail service. The Southwestern Ontario Transportation Alliance (SWOTA) has proposed a practical solution that combines passenger rail and bus services:the Network Southwest Action Plan. Now SWOTA needs our support so their message can be heard by all levels of government. We invite you to join our coalition of municipalities in support of VIA Rail and Network Southwest, by passing the attached resolution. If you have any questions, please feel free to contact me. Thank you for your time and consideration. Sincerely, Al Strathdee, Mayor Town of St. Marys 519-284-2340 ext. 246 TOWN OF ST. MARYS P.O. Box 998,St. Marys, ON. N4X 1136 Telephone: 519-284-2340 • Fax: 519-284-3881 4 !(�'yy�T 014TTARLLO CANADA S 1� M R S N.,t'fitEa s h�E� Y<i ini si', Ai G tl tip; s�i 5, PaWsenger:: ' ar 8us5er Ee �4ctio�nln fz r i fi ME 4 4k�Ai Safety Connectivity Accessibility Eliminate unlit road crossirgs Intermodal corrections Now lovi-finor trains More staffed stations One bus and train Accessible bU5C5 AN Services x. 82 2Q� ' ; . • r C! London-Bran tford-Toronto (} '' A London-Stratford-Toronto rj k 1 Windsor-London Q _s Y Sarnia-London v Nia ara Falls-Toronto FZu r a are Intercity Bus Routes 54 .21 $ a Communities Served 7ip0,F � M4 $400 million over five years is... A ' 1 km 2,8% 2 12 km Of new Toronto Of Ontario's$14bn T#mhits®per Of six-lane subwaytunnel infrastructure pledge citizen per week toll highway www.swotaxa/network-southwest SV VTA saulhwesturn OeYuric ®20155WOTA E&OE.Updated 2015103 109. hunspor1011o11 alliOnce Figure 1 - Infographic by the Southwestern Ontario Transportation Alliance TOWN OF ST. MARYS P.O. Box 998, St. Marys, ON. N4X 1B6 Telephone: 519-284-2840 . Fax: 519-284-8881 U ONTARIO CANADA ST, MA.RYS Resolution in Support of VIA Rail Whereas, reductions in VIA Rail service led to the formation of advocacy groups such as Save VIA(www.savevia.ca); and Whereas, citizens of all ages and backgrounds, especially those with no license or vehicle, rely on VIA Rail; and Whereas, passenger rail provides safer and more eco-friendly transportation than driving; and Whereas, enhanced VIA Rail service heightens connections between communities,thereby promoting tourism and economic development; and Whereas,the Southwestern Ontario Transportation Alliance, with the support of advocacy groups, businesses and municipalities in the region, has published the Network Southwest Action Plan to address the need for reliable and sustainable rail-based passenger transportation in Southwestern Ontario; and Whereas, it is time for all levels of government to stop thinking passenger rail service is only a federal responsibility, and begin providing support for Intercity transportation services in communities beyond the Greater Toronto and Hamilton Area (GTHA); Now, therefore, I, Mayor of , do hereby proclaim that VIA Rail is important to my municipality; and urge my fellow citizens as well as all levels of government to consider the Network Southwest Action Plan as presented March 18, 2015 and available at www.swota.ca. TOWN OF ST. MARYS P.O. Box 998,St. Marys, ON. N4X 1B6 Telephone: 519-284-2340 . Fax: 519-284-3881 Norma Bryant � S From: Scott Gawley<sgawley @westelgin.net> Sent: May-19-15 9:22 AM To: Norma Bryant Subject: FW: A request to the Mayor to organize a simple civic ceremony on September 9th to mark The Queen's reign Attachments: ML Mayors' Attachments for Sept 9 compressed.pdf, Untitled attachment 00050.htm Foragenda R. Scott Gawley, CPA, CGA Administrator/Treasurer Municipality of West Elgin sgawle westelain.net 519-785-0560 _ From: Bernie (mailto:berniewiehlegmail.com] Sent: May-10-15 12:46 PM To: Norma Bryant; Scott Gawley Subject: Fwd: A request to the Mayor to organize a simple civic ceremony on September 9th to mark The Queen's reign Bernie Begin forwarded message: From: "Dominion Secretary" <domsec@be11net.ca> Date: May 10, 2015 at 10:24:51 AM EDT To: <berniewiehle=ail.com> Subject: A request to the Mayor to organize a simple civic ceremony on September 9th to mark The Queen's reign THE MONARCHIST LEAGUE OF CANADA A REQUEST THAT YOU JOIN A CHAIN OF SIMILAR EVENTS BY ORGANIZING A BRIEF, SIMPLE, HEARTFELT NOON-TIME CEREMONY IN YOUR MUNICIPALITY ON WEDNESDAY, SEPTEMBER 9, 2015 TO CELEBRATE THE QUEEN'S REIGN, LONGEST IN OUR MODERN HISTORY (Si vous preferez, nous vous ferons parvenir cette lettre et les pieces jointes en franpis sur demande) May, 2015 Dear Mayor Wiehle, Buckingham Palace has calculated that on September 9 The Queen's reign will surpass that of Canada's other great Mother of Confederation, Queen Victoria. On that date, our Monarch will have served us and the Commonwealth for the longest period in our modern history. None of us needs to be reminded of how remarkable a woman is Elizabeth Il. Monarchists or republicans, Canadians agree that our Sovereign has shown the ideals to which we might all aspire and which reflect our country's traditions and the best of its contemporary way of life: inclusiveness, stability, friendship, service, dignity, defiance of stereotypes of age and gender, to name but a few. In that spirit of service, I am writing you and some 3,500 of your fellow mayors across the country, to ask that your municipal government consider organizing a brief, simple, heartfelt noon-time ceremony, preferably outdoors, at your town or city hall or some other central place in your community on September 9. This would allow citizens to share a tribute to The Queen on this special day, and so join a chain of municipalities large and small across Canada in a public demonstration of thanks, loyalty and deep affection. The attached documents are designed to provide a template for such an event. You are of course free to follow the suggestions as written, or to improve upon them in order to reflect local circumstances and resources. Additionally, together with our friends at Canadian Heritage, we can send you materials for distribution to those attending. Those attachments include - a suggested Order of Events for a 15-20 minute celebration with some suggestions for planning it; a draft message to The Queen to inform her of the event; a Proclamation; a tribute to The Queen if the speaker prefers to use it or borrow from it in addition to or rather than compose his/her own remarks; the Oath of Allegiance should you choose to include a (re)-affirmation of loyalty in the proceedings; the text of the Royal Anthem in English and French; an order form to obtain print materials for distribution. We look forward to hearing from you about how your municipality decides to mark this significant moment in our nation's life. We stand ready to assist you in any way we can. Sincerely yours, Robert Robert Finch, Dominion Chairman 2 The Monarchist League of Canada La Ligue monarchists du Canada PO Box 1057/CP 1057 Lakeshore West PO OAKVILLE, ON L6K OB2 www.monarchist.ca domsec@sympatico.ca 'r 3 �: yi :f -+m:M.c-"t x'F ..; 4 k�, met:; r;a:I-•-�,�„?Ty 7h'::yx:r'y - ,-Fi .'t' 3,�', ya -+j:i a Fu-t �" z-J_��x ert ;- x`�9 ?` x z TEL a ,`r �....,,/.`L'�� i�7 I '��'.�,� �' :�i ly �'.�,, ea '�v.''tiY3��!r. �tr It.;vq°..,u� �;��" '' 'rz 1�a>�?:� 1 � z�� ztc"'.•xr �S AT.;a�n s�`X 4�;�>3- ,, �3"�4N .�; a� ,��s��i '�';:$�..ti ff�, �r �. r*�� ' a�E ' 4 �e r`s r. t !�'' �'C�i°�-. f.�.�r. �• g J f • The Mayor welcomes those present and invites them to join in singing the National Anthem • The Mayor,Town Crier or a federal/provincial elected official reads the Proclamation • The Mayor reads the Message sent from the municipality to The Queen, together with any reply that has been received • A guest speaker delivers a 5-minute tribute to The Queen • A Citizenship Judge or other official leads those present in re-affirming their Allegiance (NB -it may be that a Citizenship Judge could use the occasion to swear in new citizens, and then invite the audience to re-affirm their own Allegiance, especially appropriate in that persons born in Canada may never previously had the opportunity to do so. Local Members of Parliament are generally very happy to organize citizenship ceremonies.) • A local religious leader offers a brief non-denominational prayer for Her Majesty • The Mayor concludes the ceremony by inviting everyone to join in singing the Royal Anthem (NB -on this occasion it might be appropriate to sing two verses of the Anthem, attached. If so, you will need to copy and distribute them.) • Refreshments follow if budget/volunteers and time permit Planning Tips • On September 9, the school year will have only recently begun in many locations. It may be wise to contact a local principal now re: possible availability of a school band to accompany the Anthems. In any event, it would be ideal for principals to arrange to bring or encourage their students to attend the ceremony- or if this is not feasible, to organize their own in their assembly hall. • Distributing timely media releases encourages citizen participation and might result in service club or local businesses offering to provide/serve simple refreshments. • Have a rainy day plan for outside celebrations • Resist the temptation to add a string of speeches or other features to a ceremony designed to reflect the simplicity of our Monarchy and the limited time availability of many potential attendees at lunchtime. If you wish to add an element to the suggested program, then you might consider omitting another. • Something to keep in mind: an unmiked strong voice to begin the singing is always preferable to a "soloist" quality voice for the Anthems. Especially if a soloist sings into a mike, many attendees will not themselves sing. y �'. x [r ra t 4 rs,+4y,t ;t kit '8: L 'S'9�i ♦i+ .Xx F �i�� `r;`s,:;•'v.z �{ S ?c. �S'cry u€ �y " '<,"},,',: rc�-i.(r s. ft�� '.� ,_..+,:`u- _ �,�r..eF 3. ..�� `�"' � �c&2�t .v c a � 1 � x�, a 5.��yrt,y ir J, -� �, .aa, } ' � 1 .3'[h''•1s1.. ' T '' 71•�y7'`. �' z Ci.- ' �y A�ily, J+[`�, t. ,t ' ar rF.h; E;�a, ,� ut`•f�,;syY; �iX'fj,q ,,.�, fir„- x -Xt, �E _ x-y4 ^'.r�,`.f..�:,Vr:::.. .s,2 },; - 7 .M� t,ze, r,.. Z..a .'£ S;Irr': .�.T5]3 n Name of Municipality, date Formal salutation: Most Gracious Sovereign OR May it Please Your Majesty Less formal salutation: Your Majesty OR Dear Queen Elizabeth We, the Mayor, Council and residents of Name of Municipality, will be gathering at noon on September 9th to celebrate the singular longevity of your Reign as Queen of Canada, (to renew our Allegiance to you) and to reflect on all you mean to us as Monarch and friend during so many decades. (We remember with pride your presence in our community in Date/Event). That you may enjoy many more years of health and happiness is the heartfelt wish of every one of us. Name of Mayor. If this is sent directly to the Palace (The Private Secretary to The Queen, Buckingham Palace, London SW 1 1 AA, United Kingdom) well in advance (preferably 2-3 weeks) there is a good chance that a reply will be received in time to be read at the event. xr°.. •t,. ti'4' ;-� . 4.,...r . •,sra +zcn ;�' _ L�. ) r F"' y`'`'s}.N"s°7�� 4yr (3f - I%iJ 'k' s+';`'`i rr_ ix 4!{'4��..'' x .'s{u �''�' fxC" v 3 ! '�'E-�'�, cls �*,��'+ +�v"�t`'�' Y�.fi�x 1 �`s y,�.M :s 'x+ .n„• �t Pi We, as proud Canadians, composed of the residents of gathered at at Noon on the 9th of September, 2015, celebrate the momentous day when our Queen, a Mother of our Confederation, becomes the longest-reigning Sovereign of Canada. During more than 63 years as our Monarch, The Queen has united Canada by her example of inclusiveness, dedication and selfless service, of which we are deeply proud; and which we pledge to try to mirror in our own lives. We send Her Majesty today our loyalty and love, together with the hope that she will reign in health and happiness for many years to come. God Save The Queen! r�f�$"^�4 ��q��n” .�,.'• 'r^' - t �- �.m,� ��sy'`s�d :Rb. ailf 4��T: n-^ � �r L "a"�F �� W,' r;i 3 r"�,' �k� Z ton Draft of r about We are gathered today to mark The Queen's reign as Monarch of Canada having become the longest in modern history. With each other, our fellow Canadians and many people throughout the Commonwealth,we honour a Monarch who embodies the Canadian state, and a woman of faith and principle whom we deeply admire. As our Monarch, The Queen is part of Parliament, ensuring that we are a nation governed by law and not by the whims of a dictator,nor even of an elected leader subject to the shifting sands of popularity: for their power is lent by the Crown on behalf of us all, and according to the rules we have made. She guarantees a neutral judiciary, and enhances national identity in countless ways. Her image appears on all our coinage, as well as many postage stamps and bank notes. She sets a tone of stability, one reinforced as we look forward in the fullness of time to the reigns of her successors, Charles,William and George. Entrenched in our Constitution, she is at once a human being and the incarnation of a bedrock institution of Canada, giving authority to both the federal government and the provincial governments. She is the fount of Honour,recognizing Canadians for their good deeds, and encouraging others to do the same. As our friend,The Queen exemplifies the ideal of service, freely given. As a figure of unity, she denies herself the expression of personal opinions in favour of listening what we have to say. She is the particular friend and trusted Ally of our First Nations peoples. She defies stereotypes of age,continuing at age 89 to show that a busy schedule, interest in others and engagement with communities is a recipe for happiness and longevity we might all wish to emulate. She does not follow style nor seek to be a"personality" - she is herself! She has been with us in Canada from sea to sea to sea, in large cities and rural hamlets, meeting us, encouraging us, spreading happiness and a sense of common values and shared purpose wherever she journeys. She has been and in memory remains forever a central part of every significant occasion in our national life, from the Opening of the St Lawrence Seaway in 1959 to Expo `67 to the Montreal Olympics, the final Patriation of our Constitution, Canada 125, the Anniversaries of D-Day and Vimy and recently of Ypres; and, God willing, she will join us in the great party for Canada 150 in 2017. First corning to Canada as Princess in 1951 when Vincent Massey was Governor General, and Louis St Laurent her Prime Minister, she has known all their successors, and met many of us who see in her,yes, the mysterious enchantment of monarchy; but much more the down-to-earth hard work of a woman whom we admire-a granny and great-grandmother now-but always, a Mother of our Confederation and constant companion in the ups and downs of our nation's life. "I am no fair weather friend," she once observed on Parliament Hill. How true! She is the only Monarch most of us have ever known -how fortunate we are! What a challenge to all her fellow Canadians that we might live our lives inspired by her good example. And that, in a nutshell, is why we are gathered here today. To say thank you, and well done and long life - God bless and keep her! N`.. X + v �1 yg-YTV x7xEsc_rci;1 - Y "7A f � H ME S § f �zII� lg k if,laiu� s , - ..1.. ..�., ,x. 'T;- 7L ,y. +,L::.• _ _ c.;n2..-...1�, M The Oath of Allegiance NB: The Oath is an individual act. So while on this occasion it may be recited corporately, it is subscribed to individually - thus the "I" with "my name" rather than "we" as its form. The choice of swearing or affirming respects the scruples of individuals who have a religious or other objection to "swearing" an oath. The concluding words may be omitted by some for similar reasons. 1, MY FIRST AND LAST NAME, do solemnly swear (OR affirm) that I will be faithful and bear true Allegiance to Her Majesty Queen Elizabeth the Second, Queen of Canada, Her Heirs and Successors. 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':'.,y �l�S�'.: L t #.0 v,r -!'� �I r'-• #'� '" � �t� %--.4 � r � bS 5 E V tr- '� sr' i ! y at. 6s.. s wt } .TS 0T a'e']A e4 i{ r !r monrch'ist ca .1 a a e, E "�� .-��, t�,.r I -�e rle�is��f F5,� i_�„"p{av x �� _ •. �� r�'��!'�''% .t.."". t��n 4�s}}z v y'`�',a"7. ��f iJ't �;�r� i� q��^x��y*r��s��Y_,; ��`,;€,,,-: fp•4` l E MAIN W1. Materials you may request at no charge FROM THE DEPARTMENT OF CANADIAN HERITAGE REQUEST FROM: Andrde St-Louis Agente d'information et de distribution I Information and Distribution OfflcerState Ceremonial I Cdre'monial AtdtPatrimoine Canadien I Canadian Heritage ceremonialeS mboles-CeremonialandS -5436 y • copies of A Crown of Maples - a glossy"-paged and copiously-illustrated with excellent text about the role of the Canadian Crown • the Diamond Jubilee Canadian Official Portrait of The Queen, a litho on heavy paper suitable for framing or dry-mounting for public distribution. Canadian Heritage additionally MAY be able to supply hand-held paper Canadian Flags on sticks and Canadian Flag pins. You will need to inquire of Andr ' FROM THE MONARCHIST LEAGUE OF CANADA REQUEST FROM: domsec s m atico.ca Requests will be compiled nationally and delivered to you by the last week of August • copies of Monarchy, the Canadian Way - a colour flyer with basic information about the Canadian Crown (probably the most suitable item to distribute at a public event) • copies of The Canadian Monarchy - an illustrated booklet about the role of the Canadian Crown, simpler and less heavy in weight than A Crown of Maples • if your city/town Hall does not display a current picture of The Queen, we have a limited supply the Diamond Jubilee Canadian Official Portrait, a litho on heavy paper suitable for framing or dry-mounting. 1 or 2 per municipality: unfortunately we cannot supply copies for public distribution. ry-?l-•.-?. a�.�, 's. F4;, � •^�a n• +w. z�?_ c'a '�'x t .m ,,, t..' )"F 4'sr ova, 00'� N. i CORPORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 26115 PART LOTS 4&5, CONCESSION 14, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by LAKEVIEW ALDBOROUGH BLUFFS INC., CIO AI Murray, 44221 Bridge Road, R.R.#5, SEAFORTH, Ontario, NOK 1 WO, for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 21707 Gray Line, legally described as Part Lots 4&5, Concession 14, Municipality of West Elgin. The applicants propose to sever an irregular shaped lot with a frontage of 60.63 metres along Gray Line, a rear width of 43.4 metres by a depth of 112.8 metres(west lot line),Area 0.526 hectares (1.3 acres)containing one house and one shed, proposed to create one new lot surplus to the needs of the applicants. The owners are retaining 32 hectares (79 acres)proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M. and 1:30 P.M., at the County Municipal Offices,450 Sunset Drive, r St.Thomas or at a Public Hearing to be held on: WEDNESDAY JUNE 10,2015 at 11:50A.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St.Thomas Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party, you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 12th day of May 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 � A, 0 . V �O County of Elgin Engineering Services 450 Sunset Drive St.Thom es,On N5R BU Phone:619-631-IAEG m .elgh-caunty.on.aa e• fu Town of Aurora 100 John West Way,P.O.Box 1000 Aux%., PRA Aurora,ON L4G 6,11 mayor @aurora.ca y0a re r.-&good,co www.aurora.ca May 21,201 The Honourable Lisa Raitt Federal Minister of Transport DELIVERED BY E-MAIL RE:Community Mailboxes Dear Minister Raitt, Further to a decision by Aurora Town Council at its meeting of Monday, May 11, 2015, in support of the City of Hamilton's opposition to the installation of community mailboxes. I am requesting that Canada Post immediately cease the installation of community mailboxes and adhere to its Five-point Action Plan requirement to engage in full and meaningful consultation with all stakeholders, including the Town of Aurora and its residents. For your reference, I attach Aurora Council's resolution. NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora endorse the City of Hamilton's opposition to the elimination of home mail delivery and installation of community mailboxes;and BE IT FURTHER RESOLVED THAT Council direct the Mayor to send a letter,copied to Members of Parliament, Ontario Members of Provincial Parliament, and all Ontario municipalities, that requests the Federal Minister of Transport, who oversees Canada Post, to require Canada Post to halt installation of community mailboxes immediately and adhere to its Five-point Action Plan requirement to engage in full and meaningful consultation with all stakeholders, including the Town and its residents; and BE IT FURTHER RESOLVED THAT Council direct staff to bring forward recommendations to the next Council meeting to align the Town's by-laws with the City of Hamilton's By-law Number 15-091 which regulates the installation of equipment on roads; and BE IT FURTHER RESOLVED THAT Council direct staff to develop appropriate standards to require Canada Post to apply for permits with an appropriate fee that reflects the resources required and costs incurred by the Town to install and maintain community mailboxes in established neighbourhoods;and BE IT FURTHER RESOLVED THAT staff bring back a new bylaw for Council's enactment at the next Council meeting. I look forward to your response at your earliest opportunity. Ypor inc M Geoff rey awe Town of Aurora Cc: All Members of Parliament All Members of Provincial Parliament All Ontario municipalities F, YEAR OF SPORT Il 2011 1 gPol 9r 4.1aPH, BLAST Inc. P.O. Box 444 Lambeth Station London, ON N6P 1111 519 639 1419 May 22, 2015 Ms. Susan Galloway Secretary-Treasurer Land Division Committee County of Elgin 450 Sunset Drive St.Thomas, ON, N5R 5V1 Re: Application No. E5/15 Consent for Commercial Block Seaside Waterfronts Inc., Port Glasgow, Municipality of West Elgin Dear Ms. Galloway: Please consider this correspondence as a request for withdrawal of the above-noted application on behalf of Seaside Waterfronts Inc. The subject lands comprise part (05367 ha) of a larger development property(9.67 ha)that is currently the subject of a Municipal Class EA study. Given that the division of land is considered "development" by definition in the Provincial Policy Statement,the severance of the subject lands could be considered as "piecemealing" under the provisions of the Environmental Assessment Act,thereby jeopardizing the integrity of the Class EA study on the larger development parcel. Please do not hesitate to contact the undersigned if you have any questions. Yours truly, Gary Biazak, MA, MCIP, RPP President and Principal Consultant BLAST Inc. Subject: Your Attendance is Requested - Details for June engagement sessions on the next Integrated Health Service Plan Join us - Details for June public engagement sessions on the next Integrated Health Service Plan Help us transform the health system The South West LHIN is pleased to provide the details regarding our June engagement sessions with health service provider administrative leaders, governors and the public.The sessions will offer an opportunity for meaningful discussion on the challenges of opportunities/change in transforming the health system.Your input will help us develop the next Integrated Health Service Plan for 2016-2019—the plan that will guide us as we continue to strengthen the local health system. We would appreciate if you could advertise the dates below to your constituents and invite you to attend a session to provide your input. Agenda 7:00 pm Opening comments 7:05 pm South West LHIN IHSP update 7:20 pm Questions for clarification 7:30 pm Table discussions 8:30 pm Report out and Questions 8:50 pm Closing comments i Members of the public may participate either in the table discussions with health service provider administrative leaders and governors or in providing input at a specific table where LHIN representatives will be available to listen and answer questions. Session dates and locations. Click here to register for any session that suits you. June 8, 2015 June 10,2015 June 11,2015 June 15,2015 7:00pm-9:00pm 7:00pm-9:00pm 7:00pm-9:00pm 7:00pm-9:00pm Middlesex Centre St.Thomas Woodstock Owen Sound Komoka&District Timken Community Centre Cowan Park Royal Canadian Community Centre, Douglas J. Tarry Room, Banquet Hall, Legion, Branch#6, Gymnasium, 2 3rd Avenue 895 Ridgewood Drive Auditorium 133 Queen Street, Komoka 1450 2nd Avenue West June 16,2015 June 18,2015 June 23,2015 7:00pm-9:00pm 7:00pm-9:00pm 7:00pm-9:00pm Kincardine London Mitchell Best Western Plus Kiwanis Seniors' Mitchell&District Arena Governor's Inn, Community Centre, Main Hall, Durham Rooms, Auditorium 185 Wellington North 791 Durham Street 78 Riverside Drive Marilyn Robbins Executive Office Assistant South West Local Health Integration Network Direct: 519-640-2561 Living Healthy, Independently and Safely at Home Integrated Health Service Plan 2013-2096 � r3 Norma Bryant From: Ann Smith/Melanie Rose <westelgin @westelgin.net> Sent: May-25-15 8:37 AM To: Norma Bryant Subject: FW: Community Grants From: Maryjo Tait [mailto:maryjotaitCa,yahoo.ca] Sent: May-23-15 2:12 PM To: westelgin@Westelaimnet Subject: Community Grants Hello, I am not sure of the correct contact to direct this towards, I am on the board for the Crinan Community Centre,which is located on Dunborough Line,between DuttonlDunwich and West Elgin, This hall is similar to the Eagle Community Centre,were there is a group of individuals that volunteer to look after it and keep it going for the community. We are in financial trouble,and every year we apply to the Municipality of DuttonlDunwich for a Grant Funding Application,and we have been successful many years in a row at receiving funds which help us to pay the utilities for the year and keep the facility open. Is there any like this for West Elgin that we could apply for? Please let me know. I Thanks, Maryjo 1 AC_ Ontario,Canada The Corporation of the Town of Aylmer 46 Talbot Street,West,Aylmer,Ontario N5H lj7 Office.519-773-3164 Fax:519-765-1446 Proud Heritage.Bright Future. w•wwaylmer.ca May 212015 Mark McDonald Chief Administrative Officer County of Elgin 14AY 2 5 2015 450 Sunset Drive , St Thomas ON N5R 5V1 " RE: Elgin-St. Thomas Municipal Association At the Aylmer Town Council meeting held on May 19, 2015, Town Council received the attached communication from The Corporation of the Municipality of Central Elgin about [ the Elgin-St. Thomas Municipal Association. Town Council resolved: Resolution No. 267-15 Moved by Councillor Barbour and seconded by Councillor Andrews: That the following actions be taken with respect to the request from the Municipality of Central Elgin to continue the Elgin-St. Thomas Municipal Association: That Council supports resolution from The Corporation of the Municipality of Central Elgin to continue the Elgin-St. Thomas Municipal Association subject to each lower tier municipality within the County of Elgin and the City of St. Thomas agreeing to rotate the duties for planning the event, including secretarial and treasury duties, on an annual basis; noting that The Municipality of Central Elgin agrees to be responsible for the 2016 event. The motion is Carried. Sincerely, Nancie J. Irving, CMO Clerk, Town of Aylmer Attach cc Elgin County Lower Tier Municipalities City of St. Thomas