May 16, 2006 Agenda
ORDERS OF THE DA Y
FOR TUESDA ~ MA Y 16. 2006 - 9:00 A.M.
PAGE # ORDER
Meeting Called to Order
Adoption of Minutes - for the meeting of April 25, 2006
Disclosure of Pecuniary Interest and the General Nature Thereof
Presenting Petitions, Presentations and Delegations
DELEGATIONS:
9:00 A.M. Jackie Van Ryswyk and Jessica Storozinski, S1. Thomas-Elgin
Health Unit, re: Smoke Free Ontario (attachment)
9:15 A.M. Norm Gamble, South West Local Health Integration Network
with an update on the role of the SWLHIN (attachment)
Motion to Move Into "Committee Of The Whole Council"
Reports of Council, Outside Boards and Staff
Council Correspondence - see attached
1 ) Items for Consideration
2) Items for Information (Consent Agenda)
OTHER BUSINESS
1) Statementsllnquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th In-Camera Items (see separate agenda)
10th Recess
11 th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By-Laws
14th ADJOURNMENT
1st
2nd
3rd
4th
2
3
5th
4-57 6th
7th
58-62
63-99
8th
100-101
I LUNCH WILL BE PROVIDED
elgin
st.thomas
health unit
99 Edward Street
St. Thomas, Ontario
N5P 1 V8
Telephone: (519) 631-9900
Toll Free Telephone: 1-800-922-0096
Fax: (519) 633-0468
www.elginhealth.on.ca
Friday May 5, 2006
Tanya Tilton-Reid
Human Resources Coordinator
County of Elgin
450 Sunset Drive
S1. Thomas, Ontario
N5R 5V1
Dear Tanya Tilton-Reid:
On May 31, 2006, the Smoke-Free Ontario Act will take effect across the
province of Ontario making all workplaces and public places 100% smoke-free.
The primary objective is to eliminate involuntary exposure to second-hand smoke
and encourage current smokers to consider quitting.
The Elgin St Thomas Health Unit would like to request the opportunity to appear
before the County of Elgin Council on Tuesday May 16th, 2006 at 9:00am to
provide an overview of the Smoke-Free Ontario Act. Jackie Van Ryswyk, Health
Promotion Manager and myself will be present to answer any questions or
concerns council may have. I have also prepared some information packages
with further details aboutthe Smoke-Free Ontario Act to distribute.
I anticipate that council will find this presentation informative, necessary and
timely. If you have any questions, please feel free call me at your earliest
convenience.
Sincerely,
r~
Jessica Storozinski
Smoke-Free Ontario Coordinator
631-3159 ex1. 311
An overview of the
SMOKE-FREE ONTARIO
ACT
May 16'" 2006
County of Elgin Council
What is the Smoke-Free Ontario Strategy?
A province-wide initiative led by the Ministry of
Health Promotion with three main objectives:
1) Prevention: To prevent children, youth and
young adults from starting to smoke
2) Cessation: To support and assist those trying
to quit
3) Protection: To protect the public from
involuntary exposure to second-hand smoke
Key Goals of the
Smoke-Free Ontario Act
. Protect the majority (80%) of Ontarians
who don't smoke from harmful second-
hand smoke
. Encourage current smokers to quit or reduce
their tobacco consumption*
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"to elimillate tobacco-relaled illness alld death by
prevelltillg SI1IOldflg initiatiolt among childrell,
youth alld young adults. help people /0 quit
SlIIokiltg. alld eliminate illvo/ul/lary exposure 10
second.hand smoke"
our mission...
"'0 l1Iabl/o;ft a healthy cOl1ll1luf/iJy
mId ellable all people of Elgill
COUllty /0 achieve all optimal slale
aflrealill ..
Goal: 20% decrease in per capita tobacco use by 2007
A Level Playing Field for All
. Currently there are a number of municipal
smoke-free bylaws in place across the
province with varying degrees of restriction
. The Smoke-Free Ontario Act will create a
level playing field across the province to
ensure that all enclosed public and
workplaces are smoke-free and are subject
to the same province-wide regulations
1
Smoke-Free Ontario Act
Smoke-Free Ontario Act
. As of May 31, 2006:
. The Tobacco Control Act, 1994, will be amended
to create new provincial tobacco control
legislation called the Smoke-Free Ontario Act
. The Smoking in the Workplace Act will be
repealed
. All enclosed public and workplaces must be 100%
smoke-free
The Smoke-Free Ontario Act
100% Smoke-free Workplaces Includes:
Restaurants and bars
Entertainment venues
Sports arenas
Bingo halls & casinos
Factories and offices
. Public and private schools
Public transportation
Laundromats
. Common areas of hotels,
apartment and
condominium buildings
Work vehicles
Taxicabs and limos
Day nurseries and licensed
private home day cares
Private Clubs & Legion
Halls
Enclosed Workplaces and
Public Places
Workplaces & Controlled Smoking Areas
Residential care facilities
. Psychiatric facilities
. Facilities for Veterans (none in Elgin County)
. Controlled smoking areas (CSA's) will be
permitted for resident use only
. Residents must be capable of smoking safely
without assistance from an employee
. An employee who does not desire to enter the
smoking room shall not be required to do so
Employer and Proprietor Obligations
1) Inform all employees and patrons that smoking
tobacco or holding lit tobacco is prohibited within the
enclosed workplace
2) Ensure that an employee who refuses to comply
with this restriction does not remain in the
workplace
3) Post signs that prohibit smoking throughout the
workplace including the washrooms (these signs
will be provided)
4) Ensure that no ashtrays or similar equipment
remain in the enclosed workplace
2
Employee Protection
If an employee files a complaint or reports
non-compliance with the Act, the employer or
any person acting on behalf of the employer
shall not:
. Dismiss or threaten to dismiss the employee
. Discipline or suspend the employee
. Impose a penalty upon the employee
. Intimidate or coerce the employee
Protection for Home Health-care Workers
. "Home health-care worker" means a person who provides
health-care services in private homes, that is provided or
arranged by a Community Care Access Centre or receives
funding from the Ministry of Health and Long Term Care
The right to request a person not to smoke in his or h~r
presence while he or she is providing health care services
The right to leave without providing any further services if
a person refuses to bull out unless doing so would present
an immediate and serious danger to the health of that
person
The Smoke-Free Ontario Act
Retailer Restrictions
The following will not be permitted:
Countertop displays that allow a person to handle the
product before purchasing it
The promotion of tobacco products through product
association, product enhancement or promotional materials
(eg. decorative or illuminated panels, promotional lighting
3-D exhibits, large posters)
Display of multiple cigarette packages - only individual
cigarette packages can be displayed
Tobacco Retailers
Retailer Obligations
By May 31, 2008...
. Complete ban on the display of tobacco
products including power walls (behind
counter)
. Cigarettes will have to be stored underneath
the counter or in storage out of view
. Customers 19 years of age or older will
have to request to purchase them
. To post signs as required by the Ministry
. To request a form of government issued ID
from all customers who appear to be under
25 years of age
. To remove promotional materials as
required by the legislation
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3
Who Will Enforce the
Smoke- free Ontario Act?
Keys to success
The primary responsibility is on the employer or
proprietor to ensure their workplace or public place is
100% smoke-free
If a patron or customer refuses to stop smoking inside the
premise, and has been asked to bull out, they can be
considered trespassers and the police can be phoned
The Elgin Sl. Thomas Health Unit will be doing random
compliance checks during the daytime, in the evening and
on weekends and will be able to fine individuals and/or
employers ifnecessary
Prevention
Cessation
Multidimensional, collaborative and comprehensive
Thank-You
www.ontario.calsmokefree
www.elginhealth.on.ca
4
I----~~--------n--~i
I South West 201 QuaensAven"", Sulla70ll 201, avenue Queens, buraau700 II;
LOCAL HEALTH INTEGRATION NETWORK London, ON londen, ON
N6A 1J1 N6A 1J1
RESEAU LOCAL D'INTEGRATlON DES SERVICES DE SANTE Tal; 519-672-0445 Tel: 51g.;;72~445 I
I du Sud-Quest Fax: 519~72.,;562 Telee; 519-<;72.,;562 I
, !
i
I
j
May 1, 2006
Mr, Paul Baldwin
Warden, County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Warden Baldwin:
I would like to take this opportunity to introduce myself as Board Chair of the
South West Local Health Integration Network (LHIN). The LHINs has been
created by the Ontario Government to make improvements in the way the health
care system is managed. The South West LInN is one of fourteen entities
designed to plan, integrate and fund local health services. The LInN reflects the
reality that a community's health needs and priorities are best understood by
people familiar with the needs of that community and the people who live there.
I, along with the members of my Board, am currently engaging the various
County Councils within our jurisdiction in information sessions. I would like to
request 15 to 20 minutes to make a presentation to your Council when they next
meet.
If you are agreeable to this, I would ask that you contact Louisa Oates either by
telephone at: 519-672-0445 extension 200 or e-mail: Louisa.Oates{@lhins.on.ca
indicating possible dates and times.
Sincerely,
Board Chair
lImo
South West Local Health
Integration Network (tHIN)
Presentation to the
Elgin County Council
Council Meeting
Janet McEwen
Bob Habkirk
May 16, 2006
What are Local Health
Integration Networks (LHINs)?
· LHINs are 14 not-for-profit corporations
responsible for planning, integrating and
funding local health services.
· Geographically-based
· Community health priorities will be identified at
the local level, by people closer to what is
really going on.
1
Role of LHINs in the Local Health System
Objectives:
>Improve accessibility of health services to allow people to
move more easily through the health system
>Bring economic efficiencies to delivery of health services,
promoting service innovation and making the health care
system more sustainable and accountable
>Enhance local accountability by engaging the community in
local health system planning and setting of priorities
>Ease the movement of people across the continuum of care
and break down institutional barriers to integration
Principles Guiding LHIN Role
· Patient focus
· Transparency
· Fostering change
through Incentives
· Provider boards
· Strategic partnership
· Stakeholder
engagement
· Evidence-based
approach
· Partnership of
equals
2
LHIN Areas of Responsibility
The following health service providers will be
accountable to and receive funding from LHINs:
· Public and private hospitals
· Community Care Access Centres (CCACs)
· Community support service organizations (e.g.,
personal assistance services, homemaking,
friendly visiting)
.. Community mental health and addiction agencies
· Community Health Centres
· Long-term care home~
LHINs Not Responsible for Funding:
· Physicians
· Public Health
· Ambulance Services (emergency and
non-emergency)
· Laboratories
· Provincial drug programs
· Individualized care
3
Achieving an Integrated System
. Achieving integration goals will depend on the LHINs
ability to foster a culture that supports the LHIN's role as
leaders of integration and coordination at the local level.
COMMUNITY
ENGAGEMENT
Integration outcomes:
Seamless experience for user, where
boundaries between organizations
minimized
&
lOCAL HEALTH
SYSTEM PLANNING
. Improved match between single
services provided and the multiple needs
of clients and families
. Effective and efficient use of system
resources and capacity
South West
Profile
4
South West LHIN Profile
· The South West LHIN is home to 920,000 people;
7.5% of the population of Ontario.
· Compared to the provincial average, the South West
LHlN area has a greater proportion of seniors and a
much smaller proportion of immigrants.
· The region has a higher proportion of people who
have received the flu shot in the past year
South West LHIN Profile
Area Square Km 2003 Population Popn/km2
(2001)
Elgin 1881 86,096 45.8
London 422 355,169 842.1
Middlesex 2895 73,459 25.4
Oxford 2,039 103,880 50.0
Grey 4508 93,468 20.7
Bruce 4156 67,156 16.2
Huron 3408 61,896 18.2
Perth 2218 77,265 34.8
TOTAL 21527 918,389 42.7
5
LHIN office localion: l.and<m..
C=::J LHIN Boundary
r:==::J CSO Boundary
IIa 1 Dot a 100 people
South West Providers
Providers
· 20 Hospitals
. 2 Teaching
· 7 Community
10 Small
· 1 Private
· 6 Community Care Access Centres (CCAe)
· 65 Community Support Services (CSS)
· 28 Mental Health agencies
· 14 Addictions agencies
· 2 Community Health Centres (CHe), 5 Family Health Teams
(FHT) ,
· 6 Public Health Units
74 Long-Term Care Homes
6
Southwest LHIN Funding
2005/06
Total Funding $1,591 M
I!!I Community Health
Centres - $5M
0.3%
. Long-Term Care
Facilities - $226M
14.3%
OMental Health-
Addictions -$43M
2.7%
o Community Care
Access Centres -
$117M
7.4%
. Community
Support Services -
$28M
1.8%
III Hospitals -
$1.170M
73.5%
~~__k~lt~ilt~f{lt~~{&~f~~~rwli~ffi_"B;
Building the LHIN Work Plan
To March 2006
· Board Appointments
· Legislation - Bill 36 received Royal Assent
· Community/Stakeholder Engagement
· Integrated Health Service Plan (IHSP) Work Plan
- Provider Forum
- Wait Time Strategy
- E-Health
- Chronic Disease Prevention & Management
· Performance Management Framework
7
Building the LHIN Work Plan
April 2006 - March 2007
· IHSP - Fall 2006
· Community/Stakeholder Engagement
· Developing New & Innovative Models of Care
· HAPs - Monitoring Progress of 06/07 Plans
and Preparing for 2007/08 Submissions
· Preparation for LHIN Funding and
Performance Accountability
Thank you
8
REPORTS OF COUNCIL AND STAFF
Mav 16. 2006
Staff Reports - (ATTACHED)
5 Human Resources Co-Ordinator - Smoke-Free Ontario
7 Homes' Directors, Manager of Corporate Facilities - The Smoke Free
Ontario Act and Long-Term Care Homes
9 Human Resources Co-Ordinator - Disability Management Audit
11 Director of Financial Services - St. Thomas Elgin General Hospital
Foundation Grant Request
13 Director of Financial Services - Budget Comparison - March 31, 2006
16 Director of Financial Services - 2005 Budget Surplus
18 Director of Financial Services - Reserved Ambulance Funding
20 Deputy Clerk - M.E. & Suzie's - Request for a County Flag
23 Manager of Road Infrastructure - Canadian TOOS - Highway 401 Signage
26 Manager of Road Infrastructure - Highway Traffic Act - Reduced Speed Limit in
Construction Zones
28 Manager of Road Infrastructure - COMRIF Intake #2 - New Sarum Bridge
Replacement
30 Manager of Road Infrastructure, Purchasing Co-Ordinator - Tender Awards (Asphalt
Crack Sealing, Micro Surfacing Type 3 & Polymer
Modified Slurry Seal Type 2)
32 Construction Technologist, Purchasing Co-Ordinator - Quotation Award - Supply
and Installation of Flooring and Schluter Edge Protection
in Whitelock Area at Bobier Home
34 Director of Engineering Services - Designated Playgrounds Adjacent to County
Roads
43 Director of Engineering Services - Talbot Line Rehabilitation
47 Director of Engineering Services - Dexter Line Environmental Assessment - Phase 1
51 Director of Engineering Services - Nova Scotia Line - Tourist Kiosk
54 Director of Engineering Services - King George Lift Bridge - Closure for Structural
Repairs
56 Director of Library Services - Elgin County Museum Update
4
REPORT TO COUNTY COUNCIL
FROM:
Tanya Tilton-Reid Human Resources Coordinator
DATE: May 2, 2006
SUBJECT: Smoke-Free Ontario
CORPORATE GOAL'S) REFERENCED:
1) To ensure fiscal responsibility and accountability
3) To nurture and support dignified long-term care
INTRODUCTION:
On May 31,2006 the Smoke-Free Ontario Act will take effect across the
province. This legislation will require that all enclosed public places and
enclosed workplaces be smoke-free and have no designated smoking rooms.
Special exemptions for Residential Care facilities are provided.
DISCUSSION:
The Smoke-Free Ontario legislation creates four key obligations for the County of
Elgin:
1. to inform all employees that smoking is forbidden in the workplace
2. to ensure that no person smokes inside the workplace and that anyone
that refuses to comply does not remain inside the workplace
3. to post signs throughout the workplace
4. to ensure that no ashtrays remain in the workplace, other than inside a
vehicle in which the manufacturer has previously installed an ashtray
In order to comply with the Employer's obligations it is necessary to ensure the
following actions are completed:
. Human Resources to provide a letter to all employees advising of
the legislation and the changes to each employee's workplace.
. Engineering Services to provide a letter to all tenants of the County
Administration Building advising of the legislation and the changes
to the building.
. Directors and/or designates to ensure no ashtrays remain in each
workplace. Engineering Services to ensure the Administration
building complies with this requirement.
. Directors and/or designates in consultation with Engineering
Services to ensure each workplace has posted appropriate signage
at all entrances, exits, common areas and resident smoke rooms of
each workplace. (Signage to be provided to the County through the
Health Unit).
. Directors and/or designates in conjunction with Human Resources
to actively counsel and/or discipline employee non-compliance with
the legislative requirements.
CONCLUSION:
In order to be in compliance with the Smoke-Free Ontario Act as of May 31,2006
the above actions must take place as soon as possible.
The County's current Smoking in the Workplace policy, policy 8.200, to be
replaced with a reference to the Smoke-Free Ontario Act.
RECOMMENDATION:
THAT each Director ensure and maintain compliance with the Act as outlined
above.
THAT Council accept and file this report.
Respectfully Submitted
Approved for S
ission
-===
T~~-P
Tanya Tilton-Rei
Human Resources Coordinator
REPORT TO COUNTY COUNCIL
FROM:
Pat Vandevenne, Director of Senior Services, Bobier Villa
Melissa Lewis, Director of Senior Services, Elgin Manor
Rhonda L. Roberts, Director of Senior Services, Terrace Lodge
Manager of Corporate Facilities
DATE:
May 9, 2006
SUBJECT: The Smoke Free Ontario Act and Long-Term Care Homes
Introduction:
Effective on May 31, 2006, all enclosed public places and enclosed workplaces shall be
smoke-free according to the Smoke Free Ontario Act. Recently regulations and standards
have been published instructing organizations on the legislation and on how to deal with
exceptions. One exception relates to Long-Term Care facilities. Under certain and
specific conditions a Long-Term Care Home may construct a "controlled smoking area" for
its Residents. This report examines the impact of this new legislation on Elgin County's
Homes and presents options for Council's consideration.
Discussion:
Currently, smoking is permitted in all three Homes in designated smoking areas within
each Home. Three Residents use the room regularly at Bobier Villa and at Elgin Manor,
with eight Residents enjoying the privilege at Terrace Lodge. According to the new
regulations, the County's existing smoking rooms do not meet the requirements of the
legislation. For example, a controlled smoking environment must now contain a separate
vestibule as a buffer before entering the smoking room and a separate ventilation system
that exhausts directly outdoors and supplies a minimum ventilation rate of 30 Iitres per
second per person for the maximum permitted occupancy, among other criteria.
Upon review of the location of the existing smoking rooms, it is either not physically
possible or practical to add vestibules within each Home (with minimum dimensions of 1.8
metres in width and 2.4 metres in length), to meet compliance with the new legislation. To
meet compliance, new smoking rooms will have to be constructed somewhere adjacent to
each Home as an addition. While no firm cost estimates have been obtained, the
construction costs could be prohibitive (perhaps as much as $100,000 per addition).
An informal survey of Long-Term Care facilities in the area indicates that, rather than incur
the expense of new construction, most are designating their establishments as "smoke
free" effective on May 31,2006.
2
Conclusion:
Council has essentially two options relative to the challenge presented by the Smoke Free
Ontario Act, as it relates to its' three Long-Term Care Homes. The first is to simply comply
with the legislation and no longer permit smoking in accordance with the Act. The second
option is to apply to the Minister of Health for the exemption and provide construction
drawings for the creation of a controlled smoking area in each Home by June 30, 2006.
The controlled smoking area must be constructed by December 31,2006. Council may
wish to provide this service at one Home only, that being the Home most easily converted
to meet the standards. Staff would caution that smoking regulations seem to be a "moving
target" and what is compliant today may not be tomorrow.
Recommended Options:
1. That Elgin County Council direct staff to make application to the Minister of Health
to create a controlled smoking area in each Home (or at one Home), the costs of which
shall be allocated from the 2005 surplus; or,
2. That Elgin County Council direct staff to close the existing smoking rooms in each
Home on May 31, 2006, in order to comply with the provincial government's Smoke Free
Ontario Act.
Respectfully Submitted
Approved fo
n
Rio Ja.-rv:lt-<}..{ /HA-U
Pat Vandevenne
Director of Senior Services!
Manager of Resident Care, BV
a
Chief Administrative Officer
~~1#
Rhonda L. Roberts
Director of Senior Services, TL
~
'.. /;;' ~~- --
Melissa Lewis
Director of Senior Services, EM
Jim r
Mana er of Corporate Facilities
REPORT TO COUNTY COUNCIL
FROM:
Tanya Tilton-Reid Human Resources Coordinator
DATE: May 8,2006
SUBJECT: Disability Management Audit
CORPORATE GOAL(S) REFERENCED:
1) To ensure fiscal responsibility and accountability
7) To provide innovative and collaborative quality service
8) To recognize and seize opportunities for improvement
INTRODUCTION:
In a recent review completed by the County of Elgin's benefit consultant Mosey &
Mosey it was recommended the County consider transitioning to a self-insured
benefit in respect to short-term disability for the SEIU full-time group at Elgin
Manor and Terrace Lodge. Consideration to transitioning to a self-insured long-
term disability plan was also discussed.
DISCUSSION:
As per the recommendation from Mosey & Mosey, it would be necessary to
secure the resources to assist with the adjudication of claims in order to ensure
that disabled employees are returning to work as soon as possible. A disability
management company can assist in the management of all claims. Mosey &
Moseys' review indicates that should the County move to a self-insured plan with
the assistance of a third party claims management group, a savings of $59,778
would be left to cover any administrative costs. Should the administrative costs
of the.third party claims adviser be less than the anticipated savings the County
would realize a cost savings from self-insuring all short-term disability claims.
The third party claims management group Mosey & Mosey recommends is
Acclaim Ability Management Inc. Acclaim would perform a Disability
Management Audit in order to determine the potential savings to the County of
following the audit reports recommendations and through utilizing Acclaims'
services. Information regarding the proposed audit is attached for your review.
The cost of the audit is $3500.00. Should the County decide to retain Acclaim to
provide services following the Audit this fee would be waived. Acclaim is able to
provide assistance in all areas of claims management including short-term
disability, long-term disability and workplace safety and insurance board claims.
In additional to claims adjudication, Acclaim's services can include assistance
with obtaining medical testing and/or third party medical evaluations on a priority
basis. The ability to obtain these types of services is often advantageous in
ensuring a timely resolve to a claim.
CONCLUSION:
A thorough review of the County's current disability management program in
comparison to industry best practices will provide insight and opportunity to allow
the County of Elgin to take the next steps in the improvement and continued
creation of a safe, healthy and productive workplace.
RECOMMENDATION:
THAT Council authorize the audit to be performed by Acclaim.
THAT Council authorize the funding of the audit to be taken from the WSIB
reserve.
Respectfully Submitted
T,zf'~P
Tanya Tilton-Rei .
Human Resources Coordinator
Mark G.
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger
Director of Financial Services
DATE:
April 26, 2006
SUBJECT: St. Thomas Elgin General Hospital Foundation Grant Request
CORPORATE GOAL(S) REFERENCED:
To forge community partnerships.
INTRODUCTION:
The St. Thomas Elgin General Hospital Foundation made a presentation to
Council requesting support for their current campaign "Supporting Our Best to Be
the Best... Our Nurses are Worth a Million". The request is in the amount of
$100,000 and will be directed towards new patient beds and room furnishings.
DISCUSSION:
The County has been very supportive towards the hospital and recognizes the
importance of a hospital within its geographic boundaries. In 1995 the County
made a five year commitment of $40,000 per year for a total of $200,000 towards
the "Partners in Progress" campaign. However, there are currently many needs
within the County including a request for new beds at Bobier Villa.
The County receives many grant requests and must determine the organizations
that provide the most benefit to County residents. The hospital, accordingly, has
been looked upon favourably in the past. The County is struggling with its own
capital needs and therefore must curtail the amount it can set aside for the
hospital.
CONCLUSION:
In order to continue support for the hospital while maintaining the County
infrastructure, it may be prudent to compromise on the amount of grant to the
hospital. Council may consider that a grant in the amount of $50,000 is feasible
and fair and could be included in the 2007 budget deliberations. The City of St.
Thomas is providing a grant in the amount of $30,000 for 2006.
RECOMMENDATION:
THAT a grant in the amount of $50,000 for the St. Thomas Elgin General
Hospital Foundation's "Supporting Our Best to Be the Best ... Our Nurses are
Worth a Million" campaign be included in the 2007 budget deliberations.
Respectfully Submitted
~~~
Director of Financial Services
Ma
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger, Director of Financial Services
DATE:
March 31 , 2006
SUBJECT:
Budget Comparison - March 31, 2006
Corporate Goal Referenced:
To ensure fiscal responsibility and accountability.
Introduction:
Attached is the budget comparison to March 31, 2006 for the County operating
departments.
Discussion:
The departmental totals are reasonable for the third month of the year.
Corporate Expenditures - negative variance - (1,961) - legal and professional fees higher
than anticipated for the first three months of the year.
Overall the three Homes are in a positive position. The increases in revenues will start
flowing in April. The Homes have recently been informed of additional funding in the
amount of $73,883 starting in April; Elgin Manor - $26,950, Terrace Lodge - $30,353,
Bobier Villa - $16,581.
Library - negative variance - (50,657) - the library has made a number of collection
purchases early in the year.
Provincial Offences - positive variance - 201,425 - fines revenues higher than anticipated.
The first payment to the municipalities will be made in early July.
Recommendation:
THAT the report titled Budget Comparison - March 31, 2006 and dated May 1, 2006 be
received and filed.
L~~
Director of Financial Services
Ma -
Chief Administrative Officer
Respectfully Submitted
Bobier Villa
Revenues (2,829,670) (707,418) (681,475) (25,943)
Wages 2,588,097 647,024 617,977 29,047
Benefits 617,894 154,473 163,852 (9,378)
Operations 730,880 182,720 116,532 66,188
Total 1,107,201 276,800 216,886 59,915 19.59%
Pioneer Museum
Wages 81,275 20,319 8,575 11,743
Benefits 20,725 5,181 2,063 3,119
Operations 19,400 4,850 6,570 (1,72Od
Total 121,400 30,350 17,208 13,14 14.17%
Library
Wages
Benefits
Collections
Operations
Total
Archives
Wages 139,514 34,879 34,583 295
Benefits 36,273 9,068 7,202 1,867
Operations 48,800 12,200 7,575 4,625
Total 224,587 56,147 49,360 6,787 21.98%
land Division
Wages 58,015 14,504 12,710 1,794
Benefits 9,035 2,259 2,662 (403)
Operations (67,050J (16,762J (14, 1 OOd ~2,662~
Total 1,27 1,272 0.00%
Emergency Measures
Wages 5,150 1,288 1,288 0
Benefits 1,340 335 335 0
Operations 9,000 2,250 3,152 ~902~
Total 15,490 3,873 4,774 902 30.82%
Information Technologies
Wages 183,255 45,814 46,624 (810)
Benefits 38,900 9,725 12,658 (2,933)
Operations 324,500 81,125 42,653 38,472
Total 546,655 136,664 101,935 34,729 18.65%
Provincial Offences
Grant (73,000) (18,250) (58,705) 40,455
Fines Revenues (650,000) (162,500) (207,457) 44,957
Shared Revenues - Municipal 343,842 85,961 (O) 85,961
Wages 142,100 35,525 33,613 1,912
Benefits 31,250 7,813 8,532 (719)
Operations 177,975 44,494 15,633 28,861
Total (27,833) (6,958) (208,383) 201,425 748.69%
Ambulance Services
Province of Ontario (2,013,030) (503,258) (562,956) 59,699
City of St. Thomas (1,789,703) (447,426) (412,905) (34,521 )
Contractor Payments 6,270,996 1,567,749 1,451,691 116,058
Wages 65,560 16,390 15,427 963
Benefits 17,373 4,343 4,210 134
Operations 29,800 7,450 54,668 (47,2181
Total 2,580,996 645,249 550,135 95,11 21.31 %
Collections
Revenue (305,000) (76,250) (86,937) 10,687
Shared Revenues - Municipal 144,291 36,073 0 36,073
Wages 45,255 11,314 10,742 571
Benefits 11,947 2,987 3,034 (47)
Operations 51,600 12,900 3,675 9,225
Total (51,907) (12,977) (69,486) 56,509 133.87%
REPORT TO COUNTY COUNCIL
FROM:
Linda B. Veger
Director of Financial Services
DATE:
May 1, 2006
SUBJECT: 2005 Budget Surplus
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION/DISCUSSION:
The County ended the 2005 budget year with a net surplus of $822,096.19. The
Directors were canvassed for suggestions on recommendations to Council and
are as follows:
Engineering
Road 9 60,000
Road 52 200,000
Road 42 85,000 345,000
Bobier Villa
Paint Interior 10,000
Resident security 50,000
Beds - 19 75,000 135,000
Elgin Manor
Sprinkler system 30,000
Resident outside walkways 20,000 50,000
Terrace Lodge
Front lobby 75,000
Secured dining lounge - cancelled (188,600
Garbage compactor - cancelled (30,000
Air handlinQ unit 20,000
Interior paintinQ 20,000
Resident room liQhting 30,000 (73,600)
Administration
Accessibility 50,000
Renovation for HR 125,000
Miscellaneous professional services 40,000
Office equipment 10,000
Paint hallways 10,000
Renovation for Economic Development Officer 20,000
Committee room #2 20,000 275,000
Garaae
Annual allowance 15,000 15,000
Vehicle replacement
Annual allowance 7,000 7,000
Information Technologies
Tape backup 23,000
Data storaqe 27,000 50,000
Total 803,400
Two projects at Terrace Lodge are recommended to be cancelled. The cost for
the secured dining lounge is much greater than anticipated and is estimated to
be approximately $1 million. Also, upon review, the garbage compactor does not
lead to reduced collection fees and does not add to employee efficiency. The
credit balance for these two projects is included in this list.
CONCLUSION:
Senior staff recommends the above projects to be funded from the 2005 budget
surplus.
RECOMMENDATION:
THAT the 2005 surplus in the amount of $822,096 be utilized to fund projects as
set out in the report titled 2005 Budget Surplus, dated May 1, 2006.
Respectfully Submitted
Approved for S
n
cf~~F
Linda B. Veger
Director of Financial Services
Mark G.
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Linda B. Veger
Director of Financial Services
DATE: May 1, 2006
SUBJECT: Reserved Ambulance Funding
CORPORATE GOAL(S) REFERENCED:
To ensure fiscal responsibility and accountability.
INTRODUCTION:
The additional ambulance funding for 2006 was set aside in a reserve at the last
Council meeting. This report recommends projects to utilize those funds.
DISCUSSION:
The total additional funds for the County is $301,607. Since 2004, when the
County entered into a contract with Thames EMS, the ambulance budget has
increased $754,589 or 41 %. During that same time operations and capital
budgets have been constrained in order to lessen the increase to taxpayers.
Roads projects, in particular, have been under-funded.
The ambulance service has future needs. The defibrillators purchased in 2002
should be replaced within the next couple of years. The cost is approximately
$30,000 each for a total requirement of $240,000. There is an existing
ambulance reserve in the amount of $173,900 that could be charged with this
expense.
The County owns ten vehicles including the emergency response vehicle. Two
replacement vehicles are required each year. The net cost to the County is
approximately $61,200 per vehicle.
CONCLUSION:
The following is presented for Council's consideration:
. increase the ambulance reserve by $50,000 to fund the replacement of
the defibrillators;
. increase the capital balance for ambulance replacement by $101,607 to
be applied against the future purchase of ambulances;
. increase roads capital by $150,000 to be applied towards Road 26
resurfacing.
RECOMMENDATION:
THAT the additional ambulance funding received from the Province in the
amount of $301,607 be used to: increase the ambulance reserve by $50,000;
increase the capital balance for ambulance replacement by $101,607; and
increase roads capital by $150,000 to be applied towards Road 26 resurfacing.
Respectfully Submitted
Mark~ .
Chief Administrative Officer
::r~~
Linda B. Veger
Director of Financial Services
REPORT TO COUNTY COUNCIL
FROM:
Sandra Heffren, Deputy Clerk
DATE:
May 4, 2006
SUBJECT: M.E. & SUZIE'S - REQUEST FOR A COUNTY FLAG
INTRODUCTION:
M.E. & Suzie's, a newly established restaurant in Port Stanley, has requested a County Flag
that would be flown on their business (see letter attached).
DISCUSSION:
The business has received permission to fly the Canadian, Provincial, Union Jack and
Foodland Ontario flags, and has requested permission to fly the County Flag along with the
others. The business has not indicated if the request is for purchase or provision of a flag.
A policy was established for the use and sale of the County Flag, which is attached for
information. The policy allows for the discretion of Council in deciding if a flag is loaned, given
or sold to individuals. The County has been protective of its flag and has only loaned the flag
for parades or festive events, or for purchase by a municipality. Once the event is over the
loaned flag is returned.
Council should be cautioned that if permission is given to either sell or provide a County Flag to
the business, it might appear that the County of Elgin is endorsing or favouring the business. In
addition, this would set a precedent should other businesses requestthe same consideration.
CONCLUSION:
In this instance, provision of a County Flag should be denied so that the perception of
endorsement by the County for the business is not questioned. As well, permission would set
a precedent for future requests.
RECOMMENDATION:
THAT the request from M.E. & Suzie's to receive a County Flag to fly on their business be
received and filed.
Respectfully Submitted
s~fj.~
Deputy Clerk.
Mark Mc
Chief Administrative Officer
April 26, 2006
County of Elgin
Attention: County Council
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Members of Council:
Please accept this letter as a request for a County of Elgin flag.
M.E. & SUZIE'S is a new restaurant in Port Stanley opening on or about May 5,2006.
We're a different kind of place. We will feature only Ontario Craft Beers, only Ontario VQA
wines and only Ontario grown and produced foods. It is our intention to use food products
exclusively from Elgin County, unless the item cannot be found here, and the producers
will be featured on our menu. Even our house ale and lager are being brewed using hops
grown by an Elgin County farmer.
We would like to fly the Elgin County flag on the exterior fac;ade together with the
Canadian flag, the Provincial Flag and the Union Jack already installed and the Foodland
Ontario flag which has been approved for our use and is on the way.
We believe that Elgin has the best meats, fish, poultry and produce in the province. The
inclusion of the County flag would be a tangible way of supporting that belief.
Thank you for your considerationof this request. \^Je look forward to your favourable
response.
Sinc.m;ely
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APR 2 6 2006
COUNTY COUNCIL POLICIES
COUNTY FLAG
1. The County Flag shall be flown on the Administration Building.
2. The County Flag may be displayed in municipally-owned buildings or other facilities at
the discretion of County Council.
3. One County Flag, complete with stand, shall be available for use upon request by
outside organizations, with the approval of County Council. The request shall state the
reason and location where the Flag shall be flown.
4. The County reserves the legal right to prevent continued use of the County Flag at its
discretion.
5. The County Flag emblem cannot be used for commercial purposes without the
expressed written permission of County Council.
6. Private purchase and use of the County Flag may be permitted, upon written
application to County Council, who reserves the right to deny permission to purchase the
Flag if there is just cause to believe that it will be degraded in any way and its dignity not
upheld.
7. County Council shall have authority to specify whether the County Flag will be
donated or the appropriate charge made.
8. Should the request, due to time constraints, need consideration prior to a regular
meeting of County Council; the Warden shall have authority to make the appropriate
decision.
REPORT TO COUNTY COUNCIL
FROM:
Peter Dutchak, Manager of Road Infrastructure
DATE:
April 24, 2006
SUBJECT: Canadian TODS - Highway 401 Signage
Coroorate Goals
To provide innovative and collaborative quality service,
To recognise and seize opportunities for improvement.
Introduction
The St. Thomas - Elgin Tourist Association has solicited the County's input in regards to a
contract renewal with Canadian TODS for two signs on Highway 401.
Discussion
The STETA is seeking direction from the County of Elgin, as the funding partner, with
respect to a contract renewal with Canadian TODS for two signs located on Highway 401.
As outlined in their letter (attached) the STETA feels continuing a contract with this
company would "not make good business sense."
As background information, the County's experience with Canadian TODS is briefly
summarised as follows. In September 1997, the County of Elgin entered into a 10-year
agreement with Canadian TODS to provide Tourism Oriented Directional Signage. A
number of sign installations were completed during the following few years.
Starting in 1999, staff began requesting "as-built" drawings for the installations as
promised by Canadian TODS in every correspondence and as dictated in the formal
agreement. No "as-built" drawings have ever been submitted.
In 2002, staff began noticing that TODS signs were being installed on County roads by
different companies, without prior notice to staff and sometimes in excess of one year after
approvals were granted. Staff was concerned with the current state and began requesting
an approximate date as to when signs would be installed and copies of sign installer's
liability insurance certificates. No timelines or insurance certificates have ever been
received.
In February 2003, staff approved a request to install a sign subject to receiving a copy of
the sign installer's liability insurance and requesting a date as to when the sign would be
installed. No response was received. Staff has not approved TODS installations since this
time.
On or about February 2004 a new "area manager" contacted staff inquiring why Elgin
County was not approving installations as per our agreement with Canadian TODS. The
area manager was concerned and asked for a letter stating the County's position. She
assured staff that our request and formal agreement would be honoured and we would be
receiving a response with an explanation. No response from Canadian TOOS has ever
been received.
The existing agreement between the County of Elgin and Canadian TOOS will expire on
November 29, 2006. Staff has reservations about entering into a new agreement with any
private company for sign installations on County roads until existing issues are resolved
and a mechanism exists to discourage non-compliance with the formal agreement.
Conclusion
The St. Thomas - Elgin Tourist Association has asked the County of Elgin for their
direction with respect to a contract renewal with Canadian TOOS for two signs on Highway
401. The STETA in their letter dated April 20,2006 has cited displeasure with the service
provided by Canadian TOOS.
The County of Elgin entered into an agreement with Canadian TOOS in September 1997
to install tourism signs on Elgin County roads. Since that date, staff has never received a
response to numerous requests for information as required by the formal agreement. The
agreement will expire on November 29,2006.
Staff has concerns with the current arrangement and will not be recommending entering
into an agreement with any company for tourism signage installations until the County's
concerns are addressed. Based upon the County of Elgin's experience with Canadian
TOOS, staff supports the STETA in not renewing their contract for two signs on Highway
401.
Recommendation
That the County of Elgin support the St. Thomas - Elgin Tourist Association in not
renewing their contract with Canadian TOOS for two signs on Highway 401.
RESPECTFULL Y SUBMITTED
~
Peter Outchak
Manager of Road Infrastructure
APPROVED FOR SUBMISSION
fJ1J~k
Clayton Watters
Oirector of E . enn
Mark Mc
Chief Administrative Officer
St. Thomas - Elgin Tourist Association
April 20, 2006
Mark McDonald, CAO
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mark.,
By Fax: 633-7661
Re: Canadian Tons sienaee - 401
Further to our brief telephone conversation in regard to the above, please be advised that the
tourist associati.on has not been satisfied with the Canadian TODS signage program. At our last
meeting, the Board decided to discontinue the contract with Canadian TODS for the two signs on
either side of 401 as you enter Elgin County.
By way of background, the tourist association has been trying unsuccessfully to have the two
signs repaired for the last two years and still no maintenance has been undertaken by TODs' Last
year we refused to pay the contract renewal until the repairs were undertaken. Although the
maintenance \\'as not undertaken, this year we received a renewal contract as Ilomlal v\rithout any
reference to the fact that the repair work was still outstanding. The signs are showing their age as
well and to ref ace would cost $1,700 each plus a further $1,200 renewal. Although we have
budgeted for the updates, the Board fE'-els continuing a contract with this company would not
make good business sense.
Since the County of Elgin initially paid for the signs and maintenance, the Board felt it would be
appropriate to have the County's input prior to making any final decision. STETA is not seeking
any financial assistance with this issue, but are eager to receive the Cotmty of Elgin's direction.
Should you have any questions, please let me know. Thank you for your consideration and I look
forward to hearing from you.
Sincerely,
~~
Marg Emery, Executive Director
St. Thomas - Elgin Tourist Association
P.O. Box 22042, 545 Talbot Street, St. Thomas. Ontario N5R6Al Telephone: (519) 631-8188 Fax: (519) 631-3836
Website: www.elgintourist.com Emai1;sightsee@elgintourist.com
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager of Road Infrastructure
DATE: April 27, 2006
SUBJECf: Highway Traffic Act - Reduced Speed Limits in Construction Zones
Coroorate Goals
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
Introduction
The Transportation Statue Law Amendment Act, 2005 (Bill 169) received Royal Assent on
November 21, 2005. New rules governing speed limits in designated construction zones
and the doubling of speeding fines in a construction zone came into effect March 31,
2006.
The legislation is intended to improve the safety of both workers and motorists by
doubling the HTA fines for speeding and also make it easier for municipalities to reduce
the enforceable speed limits in construction zones. Bill 169 also makes it an offence to
disobey a traffic control person's Stop and Slow sign.
Discussion / Conclusion
Lowering speed limits within construction zones reduces the risk of collision. New
amendments in the Highway Traffic Act (HTA) allow municipalities to designate
construction zones within their jurisdiction and reduce the speed limit within that zone
without passing a by-law.
In order to exercise the option of reducing a speed limit in a construction zone, the
municipal council must delegate the authority to designate a construction zone and to set
the speed limit to a senior staff member. That person is then required to record when and
where construction zones with reduced speeds are.
The reduced speeds become effective and enforceable once signs are erected in
accordance with the HTA regulations. Once in place, speeding fines within the established
zones are doubled when workers are present.
The Director of Engineering Services as the County of Elgin's Road Superintendent should
be delegated the authority to designate a construction zone and to reduce speed limits
within that zone as permitted under the Highway Traffic Act. The end result will improve
safety for workers and the travelling public.
Recommendation
THAT the Director of Engineering Services be delegated the authority to designate
construction zones on Elgin County roads, and with that authority, be able to lower the
speed limit within that zone as permitted under the Highway Traffic Act; and,
THAT the necessary by-law be prepared.
~ITTED
Peter Dutchak
Manager of Road Infrastructure
APPROVED FOR SUBMISSION
--
Clayton Watters
Director of Engine
Mar
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager, Road Infrastructure
DATE: May 1, 2006
SUBJECT: COMRIF Intake #2 - New Sarum Bridge Replacement
CORPORATE GOALS:
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support
economic development and sustainable growth.
INTRODUCTION:
As Council is aware, the County of Elgin was successful with our COMRIF Intake #2
application for the replacement of the New Sarum Bridge. The COMRIF Joint
Secretariat requires a certified resolution designating the signing officers and
authorizing the execution of the funding agreement.
DISCUSSION I CONCLUSION:
The County of Elgin was successful in securing funding for the replacement of the New
Sarum Bridge valued at $1.5 Million. The County's one-third share of the project cost
($500,000) has been included in the approved 2006 Capital Budget.
The County's consultant will be preparing the contract documents and obtaining
approval from the regulatory agencies involved (CCCA, DFO, and Transport Canada).
Staff plans to tender the project in the fall of 2006 for early 2007 construction in an
attempt to receive the most competitive prices from contractors.
In order to prepare and execute the funding agreement between the County of Elgin,
the Provincial Government and the Federal Government, a certified copy of the
municipal by-law designating the signing officers and authorizing the execution of the
funding agreement is required by the COMRIF Joint Secretariat.
RECOMMENDATION:
THAT the Warden and Chief Administrative Officer are authorized and directed to
execute the funding agreement for the Replacement of the New Sarum Bridge under
the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two; and
also,
That the necessary by-law be prepared.
Respectfully Submitted
~
Manager, Road Infrastructure
Approved for Submission
oo~~
Clayton Watters
Director, Engineering S
Mar
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Peter Dutchak, Manager, Road Infrastructure
Sonia Beavers, Purchasing Co-Ordinator
DATE: May 1, 2006
SUBJECT: Tender Awards (Asphalt Crack Sealing, Micro Surfacing Type 3 & Polymer
Modified Slurry Seal Type 2)
CORPORATE GOALS:
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support
economic development and sustainable growth.
Introduction:
As part of the approved 2006 Capital Budget, tenders were advertised as per the
County's Purchasing Policy and were received until Friday, April 28, 2006 for Asphalt
Crack Sealing and Micro Surfacing Type 3 & Polymer Modified Slurry Seal Type 2.
Discussion I Conclusion:
The tenders were publicly advertised as per the County's Purchasing Policy.
Three companies submitted bids for the Asphalt Crack Sealing Tender as follows:
COMPANY
Nia ara Crack Sealin
Road Savers 2000 Limited
Roadmaster Road Construction
TENDER BID
inclusive of taxes
$ 212,181.00
$ 226 305.00
227 910.00
Niagara Crack Sealing submitted the lowest bid for the Asphalt Crack Sealing Tender at
a total price of $ 212,181.00 (including taxes) to complete work on a number of County
Roads included in the approved 2006 Capital Budget. The total amount allocated within
the approved 2006 Capital Budget for this project is $213,000, therefore the project is
within budget estimates.
Two companies submitted bids for the Micro Surfacing Type 3 & Polymer Modified
Slurry Seal Type 2 Tender as follows:
COMPANY
Duncor Enter rises Inc.
MSO Construction Limited
TENDER BID
inclusive of taxes
$ 845 396.30
$ 879,679.10
Duncor Enterprises Inc. submitted the lowest bid for the Micro Surfacing Type 3 &
Polymer Modified Slurry Seal Type 2 at a total price of $ 845,396.30 (including taxes) to
complete work on a number of County Roads included in the approved 2006 Capital
Budget.
Projects for the Municipality of West Elgin and the City of St. Thomas have been
included within this tender. The value of work to be completed for the County of Elgin
within this tender totals $717,000. The capital budget allocations for these projects
total $755,000 therefore, the lowest submitted bid is within budget estimates.
Recommendation:
THAT, Niagara Crack Sealing be selected to provide Asphalt Crack Sealing, Contract No.
6090-06-05 at their submitted price of $212,181.00 inclusive of all taxes; and
THAT, Duncor Enterprises Inc. be selected to apply Micro Surfacing Type 3 & Polymer
Modified Slurry Seal Type 2, Contract No. 6250-06 at their submitted price of
$845,396.30 inclusive of all taxes; and
THAT, the Warden and Chief Administrative Officer be authorized to enter into an
agreement for Asphalt Crack Sealing No. 6090-06-05, and Micro Surfacing Type 3 &
Polymer Modified Slurry Seal Type 2, Contract No. 6250-06.
~
Peter Dutchak
Manager, Road Infrastructure
Approved for Submission
anJ~ 1fJu
Clayton Watters
Director, Engineeri
~ ~~1tJ~
Sonia Beavers
Purchasing Co-Ordinator
Mark .
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Meredith Goodwin, Construction Technologist
Sonia Beavers, Purchasing Co-Ordinator
DATE: May 10, 2006
SUBJECT: Quotation Award - Supply and Installation of Flooring and Schluter Edge
Protection in Whitelock Area at Bobier Villa
CORPORATE GOALCS) REFERENCED:
To recognize and seize opportunities for improvement.
INTRODUCTION:
As part of the approved 2006 Capital Budget, Quotations were obtained as per the
County's Procurement Policy and bids were received until Thursday, April 13, 2006 for
the supply of all labour, equipment and materials for the replacement of flooring,
repairing minor debonding issues and improving esthetics in Whitelock Place at Bobier
Villa.
DISCUSSION I CONCLUSION:
Three contractors were invited to submit a bid as per the County's Procurement Policy.
Two contractors submitted bids and one contractor submitted a Notice of No Bid. The
results of the bids are as follows:
COMPANY
Bernardo Grou Limited
Classic Marble Granite and Tile
Floorin and Desi n Centre Ltd.
BID inclusive of taxes
$ 31,050.01
$ 49 273.61
Notice of No Bid
Bernardo Group Limited submitted the lowest bid for the removal of existing tile and the
supply and installation of ceramic tile at a total price of $ 31,050.01 (including taxes).
The bid includes all labour, equipment and materials required to complete the project
all in accordance with the Request for Quotation.
The total budget allocation is $25,000. The total bid inclusive of taxes is $31,050. A
shortfall of $6050 exists, therefore the difference of $6050 will be realized from other
capital projects.
RECOMMENDATION:
THAT, Bernardo Group be selected to supply of all labour, equipment and materials for
the replacement of flooring, repairing minor debonding issues and improving the
esthetics in Whitelock Place at Bobier Villa at their submitted price of $ 31,050.01
inclusive of all taxes; and
THAT, the shortfall of $6050.00 will be realized from other capital projects.
Meredith Goodwin
Construction Technologist
Approved for Submission
()JM/^ tJv,
Clayton Watters
Director, Engineerin
~~ ~C9AJ-t-v
Sonia Beavers
Purchasing Co-Ordinator
Mark G.
Chief Administrative Officer
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: January 5, 2006
SUBJEcr: Designated Playgrounds Adjacent to County Roads
CORPORATE GOALS
To promote Elgin as "The Place to Live"
To recognize and seize opportunities for improvements
INTRODUCTION
County Council directed staff to review and report on the practice and use of "Playground
Ahead" signs on County Roads.
Last fall staff circulated a letter to all municipalities requesting a list of "designated
playground(s)" adjacent the county roads within their community.
DISCUSSION
A letter was circulated to Elgin County municipalities last fall requesting that they inform
us in writing of all playgrounds adjacent to county roads. The request was due in part to
the concerns raised by the residents in the Village of Avon.
Community County Road Park
.
Aylmer John Street Optimist Park
EI m Street Balmoral Park
Bayham Heritage Line Straffordville Baseball
Park/Playground
Eden Line Eden Community
Centre/Basketball Court
Church Street Richmond Baseball Park
Chatham Street Port Burwell Baseball Park/
Playqround
Plank Road Vienna Memorial Park/
Playground
Fulton Street Vienna Community Centre/
Playqround
, Central Elgin Don Yeck Park
Belmont Road
Sparta Line Union Park
Colborne Street f Selborne Park
Warren Street
DuttonfDunwich Talbot Line South Dunwich Community
Centre
Millar Road Sons of Scotland Park
Malahide Avon Road Avon Ball Park
Lyons Line Lyons Community Centre &
Ball Park
Ron McNeil Line Springfield Playground
Ron McNeil Line Cenotaph Park
Whittaker Road Ball Diamondf Lions Hall
Southwold Talbot Line Shedden Keystone Complex
Union Road Fingal
West Elgin Graham Road Millar Park
The purpose of the playground ahead signage is to provide advance warning of a locally
designated playground that is located adjacent to the roadway. The presence of children
on or near the road travelling to and from the playground may present an unexpected
hazard for motorists unless they are warned in advance by the playground ahead signage.
The playground ahead sign may be installed in advance of playgrounds adjacent to the
county road where in the opinion of the road authority a safety concern for drivers and
pedestrians alike require the placement of a warning sign.
CONCLUSION
The County of Elgin Staff circulated a request to the local municipalities to list playgrounds
adjacent to County roads and twenty-one designated playgrounds were cited. Per the
Ontario Traffic Manual, the County of Elgin has the authority to install the playground
warning signs. These areas are formally designated by the municipalities, and therefore
endorsing their use by children. Therefore, installing playground ahead signs in these 21
areas is prudent. Staff is requesting that the municipalities install this signage at their cost,
with the County purchasing the materials.
RECOMMENDATION
That the County of Elgin purchase the Playground Ahead Signs for the Designated
Playgrounds as reported by the municipalities: and also,
That the municipalities erect this signage at their cost.
Respectfully Submitted
{}Mfoi/ul
Clayton D. Watters
Director of Engineering Services
Mark G. McDonald
Chief Administrative Officer
TOWN OF
AYLMER
46 Talbot Street, West, Aylmer, Ontario N5H 1J7
Office: (519) 773-4918 Fax: (519) 773-3029 Cell: (519) 808-7500
Rod Tapp
Director of Operations
November 21, 2005
Mr. Clayton Watters
Manager of Engineering Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mr. Watters;
RE: DESIGNA1ED PLAYGROUNDS ADJACENT TO COUNTY ROADS
This letter is in response to the County of Elgin's recent request to inform the County of the
designated playgrounds within the Town of Aylmer that are located adjacent to county roads.
There are two designated playgrounds in the Town of Aylmer that are located adjacent to a
county road. The designated playgrounds are the "Optimist Park", which is located adjacent to
Elm Street, County Road #53 and "Balmoral Park", which is located adjacent to John Street
South, County Road #73.
The Town of Aylmer would like to thank the County of Elgin for conducting this review and
look forward to a continued working relationship in the future.
Please contact me at (519) 773-4918 if you require any further information regarding this
matter.
~
od T,pp .
Director of Operations
Town of Aylmer
RECEIVED NOV 2 3 2005
Municipality of
Bayham
P.O. Box 160,9344 Plank koad,
Straffordvillc, Ontario NO) 1 YO
Tel; (519) 866-5521 . Fax: (519) 866-3884
cmail: bayham@bayha.m.Qll.ca
April 24, 2006
Fax No. (519) 631.4297
Peter Dutchak, CET
Manager of Road Infrastructure
County of Elgin
450 Sunset Road
St. Thomas. ON
N5R 5Vl
Dear Mr. Dutchak,
Re: Deshwllted Playgrounds
Thank you for your letter of April 41h, 2006, regarding "designated playgrounds" in the
Municipality of Bayham. The following is the list of such playgrounds adjacent to
County Roads. Please note that this list is based on municipal properties that contain
playground equipment and/or recreational facilities. Other open space areas do exist in
the vicinity of County Roads, as identified in previous correspondence from our staff.
Location
56169 Henta e Line
56967 Eden Line
53906 Church Street
59 Chatham Street
Plank Road
26 Fulton Street
If you require anything further, please do not hesitate to contact me.
Page 1 ofl
Clayton Watters
From: Ron Richards [RRlchards@centralelgln,org]
To: Clayton Watters
Cc:
Subject: Playgrounds
Attachments:
Sent: Mon 28/11/2005 11:26 AM
The following playgrounds are on County roads:
1) Don Yeck park-Belmont road behind Belmont arena
2) Union park- Sparta Line across from S1. Thomas golf course
3) Selbourne park- Colbourn and Warren in Pt.Stanley
https:/lmai1.elgin-county.on.calexchange/cwatters/lnboxIPlaygrounds.EML ?Cmd=open
11/28/2005
!M.unicipaEity of (})utton/(})un'Wicn
Box 329, 199 Main street, DUTrON, Ontario NoL lJo
Telephone: (519) 762-2204- Fax No. (519) 762-2278
Clerk Treasurer Administrator
Ken Loveland
DEPUlYMAYOR
Cameron McWilliam
28740 Celtic Lin. RRll' 1
Dutton, NoL JJo
COUNCILLORS
Elizabeth Komaker
1 Uon. Road, Box 214
Dutton. NoL JJo
John Yokom
32543 Pioneer Une, RR ll' 1
lona Station, NoL 11'0
MAYOR
Bonnie Vowel
259 Mary Street
Dutton, NoL JJo
Donald H. psge
7949 Coyne Road RR ll' 2
WallacetoWII, NoL 2Mo
November 18, 2005
County of Elgin
Attn: Clayton Watters
450 Sunset Drive
St. Thomas, Ontario
N5R 5VI
Dear Mr. Watters,
Re: Designated Playgrounds Adjacent to County Roads
The Municipality of DuttonlDunwich has two properties that have frontage on County Roads that are
designated playgrounds on both of these properties; however the playground equipment is located a
considerable distance away from these County Roads.
The properties are described below:
a) South Dunwich Community Centre
29593 Talbot Street, Wallacetown
b) Sons of Scotland Park, Dutton
Frontage on Main Street across from the Public School
There is also playground located at the Dunwich Dutton Public School, although it is not municipal
property.
I hope that this information is sufficient for your purposes. If you have any questions concerning this
matter please contact the undersigned.
Yours truly,
..J;::~
Ken Loveland
Clerk Treasurer Administrator
KL:ht
RECEIVEONOV 2 22005
A proud tradition, a brigl1tfutllre.
a7 John St'e9t South.
Aylmer. Ontario N5H 2C3
Telephone: (519) 773-5344
Fox: 151 91 773.5334
\AIWW,townshi p. malahice.on .co
MALAiiSi.B
April 4, 2006.
County of Elgin,
450 Sunset Drive,
81. Thomas, Ontario.
N5R 5VI
Attention: Peter Dutchak
Dear Sir:
RE: Designated Playgrounds - Adjacent to County Roads.
Further to your fax of to day's date we wish to provide you with a list of playgrounds
adjacent to County Roads: .
Avon - East on Putnam Road - Avon Road #37 (Ball Park).
Lyons - 49431 Lyons Line (Fire Dept. # 4, Community Centre and Ball Park).
Springfield. 51261 Ron McNeil Line #52 (Mill Street) (Playground).
51 J 37 ROll McNeil Line #52 (Cenotaph Park).
12105 Whittaker Road - #49 (Ball Diamond, Lions Hall)
We trust this is the information you require, but ask you to contact this office if we can be
of further assistance herein.
Y OUTS very truly,
TO\VNSHIP OF MALAHlDE
H:\dbIUI'S fHcs\Da'ic" 2006'county - plol'grl'unds \iprH 4.<I0t;;
RANDALL R. MILLARD
c'A.O./Cbk
SUSAN E. WILSON
Trcc1$'l.lrer
TOWNSHIP OF SOUTHWOLD
35663 Fingal Line
Fingal, ON NOL 1 KG
Phone: (519) 769-2010
Fax: (519) 769-2837
Email: tmichiels@twp.southwo/d.on.ca
April 20, 2006
Mr. Peter Dutchak
Director of Engineering Services
County of Elgin
450 Sunset Road
S1. Thomas, ON N5R 5V1
Dear Mr. Dutchak:
Please be advised that the Township of Southwold has the following designated
playground areas adjacent to County Roads:
1. Shedden Keysone Complex - Talbot Line
2. Fingal - Union Road
Please advise the Township when signs will be posted. If you require any further
information please contact the Township Office.
y~~urs truly,
/' If1 .' fl,
r- ~ rYhM
~ena Michiels
Deputy Clerk
R~,CEIV E 0 APR 2 5 2006
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: April 11, 2006
SUBJECf: Talbot Line Rehabilitation
CORPORATE GOALS REFERENCED
To ensure fiscal responsibility and accountability,
To forge community partnerships,
To build and maintain an efficient, affordable, effective and safe transportation network
that accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
INTRODUCTION
Staff presented a report to County Council that discussed the timelines to rehabilitate
Talbot Line in the western part of Elgin County. It was prompted by a petition from
concerned citizens in the Municipality of Dutton / Dunwich. The report indicated that the
program would commence in 2008 and be completed by 2011.
The Provincial Government 2006 Budget transferred more than $2 million to the County of
Elgin to be used on roads and bridges, with "no strings attached". Staff indicated in a
report that the monies would be allocated to a reserve and staff would make a
recommendation at a later date on where to allocate those monies.
DISCUSSION
Talbot Line in the western part of our County is an arterial road the services the
Municipalities of West Elgin, Dutton / Dunwich and Southwold. The traffic volumes range
from 1800 near New Glasgow to 4000 at Talbotville. These volumes increase dramatically
if the Emergency Detour Route plan is activated due to the closure of the Highway 401.
The road was re-built in the 1950's with only pavement rehabilitation completed since that
time. The underground infrastructure is now past its intended design life with several
sections needing replacing yearly.
The present capital allocation of $4.3 million does not meet the needs of the County road
. system and the backlog of projects is more than $130 million. In order to meet the needs
our capital program would have to double just to maintain the ageing system. The upper
levels of government are now realizing that municipalities alone cannot maintain their
infrastructure and they too must share equally in the re-building of our networks. The
Federal Government has granted monies, Gas Tax Funds, that the County has allocated to
the Federal Gas tax Reserve.
Without the sharing of costs for the rehabilitation of Sunset Road, from the Federal,
Provincial and County governments, Sunset Road would not be on our construction
program. The costs are too great from the present capital allocation from the Engineering
Services department capital budget. Now, between the Federal Gas Tax and the allocation
from the 2006 Provincial budget, the County can accelerate the rehabilitation of Talbot
Line by one year and sharing of the costs by all three governments. The attached table
outlines the expenses and income for the project.
If County Council is in agreement with staff's proposal Talbot Line would be rehabilitated
in the following order starting with Dutton / Dunwich, proceed to West Elgin and finally
completing Southwold. This is due in part to the condition of the road surface. In a logical
and continuous manner the project would start and proceed as follows: engineering
survey and design, reconstruction of the drainage system and finally the pavement
rehabilitation in each municipality.
If accepted by County Council, the 2006 project would include a topographical survey of
the road, detailed engineering drawings and a public meeting to solicit comments from
residents in Dutton / Dunwich. Included in the engineering component is the identification
(if required) of any municipal drainage improvements or legal outlets. This is required
inorder that the County can be proactive rather than reactive to obtain the legal outlets or
improvements through the Drainage Act.
CONCLUSION
The County of Elgin has more than $130 million of road and bridge needs on County
roads. Our road and bridge program can be accelerated with the infusion of Federal and
Provincial monies. With the addition of those monies it still leaves the County in a negative
cash flow position for our capital program.
Using the funds from the Provincial Government for Talbot Line would start the project
one year earlier and also all three levels of governments now share the costs.
Staff are suggesting that engineering be completed this year in the Municipality of Dutton
/ Dunwich so the drainage infrastructure will be completed in 2007 in that municipality.
RECOMMENDATION
That the monies received from the Provincial Government of $2,053,333 (Capital Reserve)
as part of the 2006 Budget be allocated to the Talbot Line Reserve; and also,
That the monies received from the Federal Government of $3,925,136 (Federal Gas Tax
Reserve) be re-allocated to the Talbot Line Reserve; and also,
That engineering be completed on Talbot Line in the Municipality of Dutton / Dunwich in
2006.
Respectfully Submitted
Mark G. c
Chief Administrative Officer
{JrhJ ~ ihv,
Clayton D. Watters
Director of Engineering Services
Talbot Line Rehabilitation
Apr-06
Expenses 2005 2006 2007 2008 2009 . 2010
Engineering
Southwold 100
Dutton / Dunwich 100
West Elgin 100
Drainage
Southwold 1000
Dutton / Dunwich 1000
West Elgin 1000
Intersections @ Emergency Detour Routes
Southwold 250
Dutton / Dunwich 250
West Elgin 500
Road surface
Southwold 2000
Dutton / Dunwich 2000
West EIQin 2000
Total Expenses 0 100 1350 3600 3250 2000
Cumulative Expenses 0 100 1450 5050 8300 10300
Income 2005 2006 2007 2008 2009 2010
Federal Contribution 38% 470 470 630 780 1570
Provincial Contribution 19% 2000
County Contribution 43% 700 1680 2000
Total Income 470 2470 630 1480 3250 2000
Cumulative Income 470 2940 3570 5050 8300 10300
Notes:
Numbers are in thousands
REPORT TO COUNTY COUNCIL
FROM:
Clayton Watters, Director of Engineering Services
DATE:
April 11, 2006
SUBJECT:
Dexter Line Environmental Assessment - Phase 1
CORPORATE GOALS
To build and maintain an efficient, affordable, effective and safe transportation network that
accommodates the diverse needs of our communities and is able to support economic
development and sustainable growth.
INTRODUCTION
The Lake Erie shoreline west of Port Bruce is eroding to the extent that Dexter Line is now
threatened. As Council has seen the erosion along Lakeshore Line in the Municipality of Bayham,
starting the process to relocate the road takes considerable time, requires extensive technical
studies and involves the residents and all stakeholders in that area.
Therefore, staff must start the process known as a Municipal Class Environmental Assessment (EA)
to find an acceptable route for Dexter Line along the north shore of Lake Erie.
DISCUSSION
In preparation of starting the EA staff has completed, with Council's approval, the following studies
on Dexter Line west of Port Bruce: geotechnical investigation, slope stability assessment, shore line
protection design and a topographical survey. These studies will form part of the environmental
assessment.
The County of Elgin through a competitive process hired a consulting engineer to complete the EA
on Lakeshore Line in Bayham. Spriet Associates provided the lowest price for that service and
completed the project to the satisfaction to the County of Elgin. Therefore, as this project is similar
in nature staff requested Spriet Associates to submit a price on providing the same service for
Dexter Line. This recommendation remains consistent with the County's purchasing policy.
Due to complexity of this project staff felt it was appropriate that the consultant price only Phase 1
of the EA. The Phase 1 of the EA includes the following: project organization, review of existing
conditions, public notice, regulatory agency circulation and the screening report. The submitted
price for those services is $13,950 (plus GST). The project will be completed within 10 weeks after
being notified to proceed. Staff, are requiring a more detailed Phase 1 due to the extent of the
technical study requirements and potential issues that can be evaluated prior to starting Phase 2.
This clarifies the problem or opportunity in order that the issue is more responsive to the County
and community who use Dexter Line.
For Council's information the EA has five phases:
Phase 1 identify the problem or opportunity,
Phase 2 identify alternative solutions to address the problem or opportunity and establish the
preferred solution taking into account public and agency input,
Phase 3 examine alternative methods of implementing the preferred solutions based on the
existing environment, public and agency review anticipated environmental effects and
methods to minimized negative effects and maximize positive effects,
Phase 4 document in an environmental study report a summary of the rationale and the planning
and design and construction process of the project as established through the above
phases,
Phase 5 complete contract drawings and specifications and proceed to construction.
The Problem Statement for the Class EA project helps to establish the parameters and scope for
the assessment and consultation process. Based on initial project discussions and consultations
and existing information, the following is the problem or opportunity statement for this EA:
"The section of County Road 24 (Dexter Line) west of Port Bruce that is located near the
Lake Erie shoreline (primarily Lots 1, 2 and 3, Concession 1, Township of Malahide. And
Lots 24, 25, 26, 27, and 28, Concession 1, Municipality of Central Elgin is subject to
dangerous shoreline erosion. A long term, cost effective solution is required that meet the
needs of the County of Elgin and is consistent with the provisions of the Provincial
Statement, 2005. The preferred solution should also be one that maintains an access road
to the Port Bruce community from the west, which does not cross Catfish Creek.
Preliminary studies indicate that the preferred solution will require the relocation of a
portion of County Road 24 and / or shoreline protection. Road relocation will need to
include provisions for local property access to the new road, and address the closure and
disposition of the existing road section. Where shoreline protection is proposed
consideration is required to minimize any possible adverse environmental impacts. A
permanent access route will be needed to construct and maintain all erosion protection
structures, possibly requiring property or easement."
Council should be aware that Port Bruce has approximately 500 residents and approximately 200
dwellings. If the access between the lakeshore and Catfish Creek were not re-established then
these residents would have only one point of entry or egress. Staff believes this is an unacceptable
social consequence of not continuing the existing link along the shoreline.
CONCLUSION
The project is similar to the Municipal Class Environmental Assessment that was completed on
Lakeshore Line for the County of Elgin. The added complication to this project is the requirement
to complete the Federal Environmental Assessment. These two assessments while similar must be
completed concurrently in order that time is not wasted completing the Ontario Municipal Class EA
and then proceeding with the Canadian EA.
Spriet Associates has completed a similar project, Lakeshore Line, to the satisfaction of County of
Elgin and the community and therefore staff recommends that they complete Phase 1 of the EA.
RECOMMENDATION
That the Problem Statement for the Class EA for the Proposed relocation of Elgin County Road 24,
Dexter Line be as follows:
"The section of County Road 24 (Dexter Line) west of Port Bruce that is located near the
Lake Erie shoreline (primarily Lots 1, 2 and 3, Concession 1, Township of Malahide. And
Lots 24, 25, 26, 27, and 28, Concession 1, Municipality of Central Elgin is subject to
dangerous shoreline erosion. A long term, cost effective solution is required that meet the
needs of the County of Elgin and is consistent with the provisions of the Provincial
Statement, 2005. The preferred solution should also be one that maintains and access road
to the Port Bruce community from the west, which does not cross Catfish Creek.
Preliminary studies indicate that the preferred solution will require the relocation of a
portion of County Road 24 and / or shoreline protection. Road relocation will need to
include provisions for local property access to the new road, and address the closure and
disposition of the existing road section. Where shoreline protection is proposed
consideration is required to minimize any possible adverse environmental impacts. A
permanent access route will be needed to construct and maintain all erosion protection
structures, possibly requiring property or easement." ; and also,
That Spriet Associates complete the Phase 1 Municipal Class Environmental Assessment on Dexter
Line at a price of $13,950 (exclusive of GST); and also,
That the funds for this project be allocated from the approved Capital Budget, Miscellaneous
Engineering Services".
Re~~c~. ully Submitted
tft fWt- -{b;v,
Clayton D. Watters
Director of Engineering Services
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REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
DATE: May 2,2006
SUBJECT: Nova Scotia Line - Tourist Kiosk
CORPORATE GOALS
To promote cultural services
To forge community partnerships
To recognize and seize opportunities for improvement
INTRODUCTION
The County of Elgin has received a request from the Municipality of Bayham to place a
small tourist information/mapping kiosk on County of Elgin property. The location of the
property is at the corner of Nova Scotia Line and Brown Road.
DISCUSSION:
The Municipality of Bayham is interested in placing a small kiosk at the intersection Nova
Scotia Line and Brown Road for information and mapping.
The intent is to use the land to provide a small parking area, an information kiosk for the
wind farms and tourism opportunities in Elgin County and specifically in Bayham.
,
The County of Elgin will utilize a portion of its land in future years when a major
rehabilitation is completed. When the roadway is improved it must meet the standards of
that day. These improvements will include the removal of both accesses to Nova Scotia
Line to Browns Road and then replacing with one new access. These improvements will
improve the safety of the travelling public.
County of Elgin staff proposes four options to allow the kiosk to be located on this
triangular piece of property. Option one is to transfer this property to the Municipality of
Bayham. This would require that Bayham be in agreement with the transfer. This transfer
would cost approximately $3000 for the legal survey, transfer and registry office. Option
two would require an encroachment agreement with the Municipality of Bayham. The
encroachment agreement would require approximately $500 in legal fees. The agreement
stipulates a hold harmless clause, an insurance policy of $5 million and the agreement is
registered at the registry office. Option three would permit the kiosk be placed on the
property with no restrictions. This would increase the County's exposure to liability due to
the general public using the property to gain access to the kiosk. Finally option four is not
to permit the kiosk on County of Elgin property.
CONCLUSION:
Since the Municipality of Bayham requested the use of this land for a kiosk, option number
three is the preferred solution. This option would permit the use of the kiosk on the
property with some liability risk to the County of Elgin.
Council is well aware that tourism is the number one industry in the world and as such all
parties must promote our communities. Co-operating with the Municipality would help in
promoting tourism within our County.
RECOMMENDATION:
That the County of Elgin supports the Municipality of Bayham installing a kiosk on Nova
Scotia Line at Brown Road.
Mw~ 1Uv,
MARK NALD
CHIEF ADMINI TRATIVE OFFICER
RESPECTFULLY SUBMITTED
CLAYTON WATTERS
DIRECTOR OF ENGINEERING
111 u rt i c i}.J a Ii ty of
Bayham
p.o. Box 160,93'14 Plank Road,
Strnffordville, Ontm:io NQT 1 YO
Tel; (519) 80(;'5521 . Fax: (519) s66-3884
crnall; bayham@bayh;un.on.cn
April 7, 2006
Fax No. (519) 631-4297
Clayton Watters
Manager of Engineering Services
County of Elgin
450 Sunset Road
St. Thomas, ON
N5R 5Vl
Dear Mr. Watters,
Re: Tourist Information Kiosk - Nova SeoUl' LillefBrowll Road
The Municipality of Bayham is interested in placing a small tourist infolTIlation/mapping
kiosk within the triangular parcel of land bounded by Nova Scotia Line, Brown Road,
and Orchard Line.
The intent is to provide for ill) access driveway from Brown Road, a small parking area,
and au information kiosk regarding the Erie Shores Wind Farm and tourism opportunities
in Bayham and throughout Elgin County. The intent is not to construct pennanent
facilities at this time.
Mayor Acre will be presenting this illfoffilution to the County in the near future for your
consideration.
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director Engineering Services
DATE: May 3, 2006
SUBJECT: King George IV Lift Bridge - Closure for Structural Repairs
CORPORATE GOALS
To build and maintain efficient, affordable, effective and safe transportation network that
accommodates the diverse needs of the communities and is able to support economic
development and sustainable growth.
INTRODUCTION
In the approved 2006 capital budget several projects are to be completed on the Lift
Bridge. Of importance is the structural repairs to the west hatch and the bridge closure
that is required for those repairs.
DISCUSSION:
The Port Stanley Lift Bridge will require structural repairs to the west side of the abutment.
The work will require a complete closure of vehicular traffic to the bridge. The pedestrian
sidewalk will remain open to pedestrian traffic and the east leaf will be able to be opened
and closed to watercraft. Therefore only the vehicular traffic will be impacted.
The contractor will require detour signage to re-route the vehicular traffic and as an
additional measure a public notice will be included in the St. Thomas Times Journal and
Lake Erie Beacon to provide the public with advance notice about the closure.
The contractor is requesting 4 days for the project to strengthen the sub-structure on the
west pit. This will require some concrete demolition around existing curb angle, repair /
welding reinforcement, and the replace the removed concrete.
CONCLUSION:
A contractor is to complete several projects on the Port Stanley Lift Bridge this
spring/summer. One important project is to complete structural repairs to the west hatch.
This work will require the closure of the bridge to vehicular traffic for up to 4 days. The
contractor is proposing that the work will occur in the week of May 29. A public notice will
be included in the local papers, a signed detour route and all emergency services will be
notified.
RECOMMENDATION:
For County Council's information.
Respectfully Submitted
aw.~{u(
Mar
Chief Administrative Officer
Clayton D. Watters
Director of Engineering Services
REPORT TO COUNTY COUNCIL
FROM:
Cathy Bishop
Director of Library Services
DATE:
May 1, 2006
SUBJECT: Elgin County Museum Update
CORPORATE GOAL(S) REFERENCED:
To promote cultural services
To forge community partnerships
To provide innovative and collaborative quality service
To recognize and seize opportunities for improvement
INTRODUCTION:
The first meeting of the Elgin County Museum Advisory Committee took place on
April 26, 2006 at the County Administration Building. The following report
outlines the Appointment of Officers and the proposed date to close the Elgin
County Museum at 32 Talbot Street to the public in preparation for the move to
the County Administration Building.
DISCUSSION:
A motion was made by Carol Judd, seconded by Joan Mansell to accept the
following Appointment of Officers:
Perry Clutterbuck
Luella Monteith
Marie Nancarrow
Chairperson
Vice Chair
Secretary
Members of the Committee will receive copies of the minutes and are
responsible for communicating with their respective organizations. Comments or
suggestions from various organizations will be forwarded to the Advisory
Committee through our representatives on the committee for discussion.
Meetings scheduled for 2006 will be bi-monthly.
Staff are currently evaluating, inventorying and packing artefacts that will move to
the county building or to Elgin Manor. Other county museums will be given the
opportunity to acquire duplicate artefacts or artefacts that are no longer required
by the Elgin County Museum. The shelving is slated to be installed by mid June
and the proposed move date from 32 Talbot Street to the Administration building
is late June. The grand opening is proposed for September.
Staff are recommending to close the museum at 32 Talbot Street as of June 30,
2006 in an effort to unpack and restock shelves at the county building, prepare
proposed policies and plan and develop the opening display. Notices to the
public will be placed in the local newspapers and on the museum and county
websites two weeks in advance of the closing date.
CONCLUSION:
Staff is recommending that the Elgin County Museum at 32 Talbot Street close to
the public as of June 30, 2006. Notices to the public will be placed in the local
newspapers and on the museum and county websites two weeks in advance of
the closing date.
RECOMMENDATION:
THAT the Elgin County Museum at 32 Talbot Street close to the public as of
June 30, 2006 and,
THAT notices be placed in the local newspapers and on the museum and county
websites two weeks in advance of the closing date.
Respectfully Submitted
~
Cathy , . hop
Director of Library Services
CORRESPONDENCE - MAY 16. 2006
Items for Consideration
1. Township of Hamilton, with a resolution regarding ethanol plants funded by all levels
of government be supplied by Canadian Grains produced by Canadian farmers, and
paid at a fair and profitable price. (ATTACHED)
2. County of Prince Edward, with a resolution requesting the Provincial and Federal
Governments take immediate action to address the current farm income crisis and
develop long-term strategies to resolve farm issues. (ATTACHED)
3. K. Elizabeth Fulton, CAO/Clerk, County of Frontenac, with a resolution petitioning the
Province of Ontario, through the Ministry of Labour, to exempt paramedics from Part
VII of the Employment Standards Act, as amended, and to require meal breaks and
hours of work to be negotiated in the local collective agreements. (ATTACHED)
4. Betty de Haan, C.A.O./Clerk, Township of South Stormont, with a resolution
requesting that the upcoming Federal budget reflect the necessary financial
assistance to farmers, in the form of a long-term plan to be finalized in this calendar
year. (ATTACHED)
THE CORPORATION
OF THE
TOWNSHIP OF HAMILTON
P.O. Box 1060
8285 M(!jesUc /fills Dr.
Cobourg, ON l\9A 4W5
Phone (905) .342-2810
fax (905) .342-2818
E-mail: info@llamiltontownship.ca
April 20, 2006
At their Regular Meeting held April 4, 2006, the Council of Hamilton Township passed
the following Resolution and respectively requests your support. We look forward to
hearing from you in respect to this matter.
RE: Fair and Profitable Price for Canadian Grains for Ethanol Production
(2006-164) Moved by Councillor Woods,
Seconded by Councillor Marston:
WHEREAS there is severe financial crisis facing the Agricultural Industry; and
WHEREAS there is financial impact to Municipalities re road and bridge
infrastructure, as a result of non-taxed and highly subsidized U. S. corn imported
as fuel source for the ethanol plants,
NOW THEREFORE BE IT RESOLVED that any and all ethanol plants funded
by all levels of government shall be supplied by Canadian Grains produced by
Canadian Farmers only; and
BE IT FURTHER RESOLVED that farm organizations and groups be consulted
in setting a fair and profitable price for the grain, along with the ability to
produce the quantity required, and
FURTHER THAT this Resolution be forwarded to the COUfity of Northumberland,
its member munidpalities, Lou Rinaldi M.P.P., Rick Norlock, M.P. and AMO.
CARRIED
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MAYOR
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CLERK /1'
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C.A.O.! CLERK! TRMSURE.R bmclntosh@hamlltontownsh/p.ca . DEPU1Y CLERK ispence@hainl/tontownship.ca
DeJ'UTY TReASUReR mharris@hamlltontownsh/p.ca · Pl.J\JiNING ksurerus@hamiltontownship.ca . BUILDING info@hamiltontownship.ca
ROADS ptlnney@hamlltontownshlp.ca . pheffeman@hamiltontownsh/p.ca
The Corporation of the
County of Prince Edward
332 Main Street, Drawer 1550
Picton, Ontario KOK 2TO
Phone (613) 476-2148
Fax (613) 476-5727
RESOLUTION
CORPORATION OF THE COUNTY OF PRINCE EDWARD
April 10, 2006
"WHEREAS primary agriculture is an essential integral component of Canadian rural economies in
particular and of Canadian urban economies in general;
AND WHEREAS Canadian primary agricultural producers are the foundation for sustainable
communities across Canada;
AND WHEREAS Canada, which was once considered 'the breadbasket of the world', is now in
actual risk of losing our safe domestic food supply and becoming dependent upon imported food;
AND WHEREAS Canadian farmers are currently experiencing an unprecedented financial crisis
which jeopardizes the future of family farms and the greater related agricultural industry
throughout the country;
NOW THEREFORE BE IT RESOLVED:
THAT The Council of the County of Prince Edward requests the Provincial and Federal
governments to take immediate action to address the current, unprecedented farm income crisis;
THAT they provide immediate and sufficient financial support to ensure the planting of this year's
crops and a fair return from this year's farm commodities;
THAT all levels of government across Canada meet with farm organizations to develop long term
strategies to resolve farm issues, including but not necessarily limited to: supply management
support, income stabilization and orderly marketing;
THAT a copy of this resolution be circulated to:
The Right Honourable Stephen Harper, Prime Minister of Canada,
The Honourable Chuck Strahl, Federal Minister of Agriculture and Agri-food and Minister for the
Canadian Wheat Board,
The Honourable Dalton McGuinty, Premier of Ontario
The Honourable Leona Dombrowsky, Ontario Minister of Agriculture, Food and Rural Affairs;
and
the agriculture critics of all parties at the Federal and Ontario provincial levels of government;
THAT the Federation of Canadian Municipalities and the Association of Municipalities of Ontario
be also provided with a copy of this resolution with a request that these organizations take
appropriate action in support of this initiative; and
THAT a copy of this resolution be circulated to all municipalities in the Province of
Ontario with a request for support."
COUNTY of
rontenac
April 20, 2006
All Municipalities of Ontario:
Please be advised that at a Regular Session held on April 19, 2006, the Council of the County of Frontenac adopted the
following Resolution No. 147-06:
Moved by:
Seconded by:
Mayor Vanden Hoek
Mayor Maguire
WHEREAS all employers within the Province of Ontario must comply with the Employment Standards Act 2000,
as amended (ESA);
AND WHEREAS Section 20 of the ESA requires all employers to provide their employees with "an eating period of at least 30
minutes at intervals that will result in the employee working no more than five consecutive hours without an eating period" (eating
period requirement);
AND WHEREAS Section 17 (1) of the ESA limits the number of hours an employer can require an employee to work during a day;
AND WHEREAS Section 17 (1) of the ESA further limits the number of hours an employer can require an employee to work in a
work week;
AND WHEREAS Section 18 (1) of the ESA requires all employers to ensure their employees have at least 11 consecutive hours
free from performing work in each day;
AND WHEREAS the County of Frontenac has invested over $450,000 in 2005 for additional ambulance coverage;
AND WHEREAS despite that investment, the 90th percentile for the County of Frontenac has increased by 24 seconds during 2005
due to the requirements to meet the ESA;
AND WHEREAS paramedics are part of the health care system in the Province of Ontario;
AND WHEREAS many other health care disciplines are exempt for many sections of the ESA;
AND WHEREAS the industry itself agrees with the proposal put forward that these issues should be negotiated into local
agreements;
AND WHEREAS an exemption applied to many services prior to the downloading of Land Ambulance to the Upper Tiers;
AND WHEREAS all Land Ambulance services across the Province of Ontario are emergency services where employees respond
to emergencies as directed by Central Ambulance Communications Centres, which, in most areas of Ontario, are under the
direction of the Ministry of Health and Long Term Care;
AND WHEREAS there are times during the shifts of the employees of a Land Ambulance service when taking a break may place
patients at mortal risk;
AND WHEREAS there are times during the shifts of the employees of a Land Ambulance service when these same employees
cannot leave their immediate assignment in order to limit the number of consecutive hours of work without placing a patient at
potential mortal risk;
AND WHEREAS there are times when employees are required to work longer than the restricted period during a day or per work
week, as a result of overtime demands resulting from situations when these same employees could not leave a shift without
placing a patient at potential mortal risk;
AND WHEREAS there are times when the period of time between scheduled shifts may be less than required, as a result of the
additional time an employee was required to work to avoid placing patients at mortal risk;
NOW THEREFORE the Council of the Corporation of the County of Frontenac continues to petition the Province of Ontario,
through the Minister of Labour, to amend Ontario Regulation 285/01 to include a full exemption from Part VII of the Employment
Standards Act, 2000, as amended, for paramedics in the employment of municipalities, other service delivery agents or delegates
across the Province of Ontario;
AND FURTHER the Council of the Corporation of the County of Frontenac petitions the Province of Ontario, through the Minister of
Labour, to require local agreements regarding meal breaks and hours of work to be negotiated and must form part of each
collective agreement for said agreement to be valid between the parties.
CARRIED.
The County of Frontenac respectfully requests support for this resolution from all Ontario municipalities.
K. Elizabeth Fulton, CAO/Clerk
County of Frontenac
2069 Battersea Road
Glenburnie, Ontario KOH 1 SO
Phone: 613-548-9400 Fax: 613-548-8460
TOWNSHIP OF SOUTH STORMONT
4949 County Road No. 14, P. O. Box 340
Ingleside, ON KOC 1MO
Phone: (613) 537-2362
info@southstormont.ca
April 25, 2006
To: All Ontario Municipalities
Re: Agricultural Industry Assistance
The Council of the Township of South Stormont passed the following resolution on April
12, 2006. Your support of this resolution would be appreciated. Please send any
resolution of support to the Premier of Ontario, with a copy to the Township of South
Stormont.
Resolution No. 107/2006
Moved by:
Seconded by:
Councillor Upper
Councillor Brownlee
Whereas the Minister of Agriculture, Food and Rural Affairs Leona Dombrowsky did
announce a $125 million in immediate financial assistance to farmers of this province;
And Whereas said announcement is a step in the right direction for those farmers
that produce fruits and vegetables, it does little to assist the grain and oilseed farmers as
it amounts to $0.40 cents on the dollar that they need;
And Whereas farmers in Ontario have to contend with highly subsidized farmers in
the United States;
And Whereas Ontario Farmers have been seeking a long-term financial plan to set
their operations accordingly;
And Whereas Minister Dombrowsky's announcement of the $125 million is timely
so as to now bring the Federal Government on-side with Ontario's Road Map strategy for
a multi-year plan to strengthen the agriculture sector but cannot do so without the
Federal Government's support;
And Whereas the newly Elected Conservative Federal Government will soon be
presenting to the people of Canada, its long awaited cost saving budget;
Be it resolved that our MPP be requested to solicit the assistance needed from
Minister Dombrowsky to request that the Federal budget reflect the necessary funding to
finalize in this calendar year, a long-term plan as requested by Ontario Farmers;
Be it further resolved that our MP, Mr. Guy Lauzon, be called on for his
intervention in obtaining the needed Federal Funding to secure this long-term plan;
Be it further resolved that this resolution be forwarded to all municipalities in
Ontario and the Association of Municipalities for their support, and further that this
resolution be sent to the Premier of Ontario, the Ministers of Finance and Minister
Dombrowsky.
The Council of the Township of South Stormont appreciates your support of this
resolution.
Yours truly,
'Betty dediCUM'V, C"-1<9
CAD/Clerk
CORRESPONDENCE - MAY 16.2006
Items for Information (Consent Aaenda)
1. B. Funes, Executive Correspondence Officer, Office of the Prime Minister,
acknowledging Council's support of the resolution from Town of Halton Hills regarding
infrastructure and the distribution of federal gas tax revenues.
2. AMO Member Communication ALERT, 1) "2006 Federal Budget Will Help Ontario
Municipalities"; 2) "Public Health Capacity Review Committee Releases Final
Report". (ATTACHED)
3. Hon. Steve Peters, M.P.P., Elgin-Middlesex-London, with copy of correspondence to:
1) Hon. George Smitherman, the Minister of Health and Long-Term Care, concerning
unreasonable barriers to physicians relocating their medical practices to Ontario; 2)
from the Hon. John Gerretsen, Minister of Municipal Affairs and Housing, concerning
Ontario Municipal Employees Retirement System Act. (ATTACHED)
4. Rosalie J. Penny, Vice-President, Customer Relations, Municipal Property
Assessment Corporation, concerning the Preliminary Lists of Electors and
encouraging municipalities to take advantage of the supplemental lists available.
(ATTACHED)
5. Beverly Stevenson, Rabies Research and Development Unit, Ministry of Natural
Resources, with an update on the 2006 Ontario rabies control operations.
(ATTACHED)
6. Marilyn Wang, Director/A, Ministry of Health and Long-Term Care, acknowledging
Council's support of the resolution from Township of Malahide requesting increasing
access to physician care in Ontario. (ATTACHED)
7. Cynthia St. John, Chief Administrative Officer, Elgin St. Thomas Health Unit,
regarding the West Nile virus Budget for 2006 and the amount to be paid by the
County towards the program. (ATTACHED)
8. Joy L. McLeod, Assistant and Chief, Business Services, Ministry of Community
Safety and Correctional Services, advising that the County's JEPP application for
federal funding for the fiscal year 2006/2007 has been approved for $2,819.29 (to be
applied to a generator for back-up EOC). (ATTACHED)
9. Ontario News Release Communique, "Province Honours Municipal Officials".
(ATTACHED)
10. Association of Municipalities of Ontario with: 1) 2006 AMO Conference agenda and
Companion Program information update; 2) Request for Nominations for the 2006-
2007 AMO Board of Directors. (ATTACHED)
2
11. Premier Dalton McGuinty, acknowledging Council's resolution concerning the remove
of unreasonable barriers in order to allow doctors to relocate practices in Ontario from
other provinces.
12. Municipal Property Assessment Corporation, with the 2005 Annual Report and
Financial Statements. (Report available upon request)
13. S1. Thomas Elgin General Hospital Media Release, "Electronic Patient Record One
Step Closer at STEGH". (ATTACHED)
14. Cliff Evanitski, Chairman, Long Point Region Conservation Authority, announcing the
retirement of Jim Oliver, General Manager. (ATTACHED)
15. Larry Brennan, Episcopal Director of Administrative Services, Diocese of London,
with correspondence from Bishop Ronald P. Fabbro, CSB, Bishop of London,
concerning the recent announcements of Parish Reorganization in the Diocese of
London. (ATTACHED)
16. Dan Mathieson, Mayor, City of Stratford, with information concerning "Civic Night"
Thursday, June 22nd, 2006 for "South Pacific" at the Avon Theatre. (ATTACHED)
17. Federation of Canadian Municipalities, 'Members' Advisory', "Federal Budget Good
News for Municipal Governments". (ATTACHED)
Office of the
Prime Minister
Cabinet du
Premier ministre
Ottawa, Canada K1A OA2
April 21, 2006
APf{ 2 6 2~06
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;' ~!;'7d'-ri:lto:J'it~~r:i:Jt ~ ~ t1$'t u v ~1 I'>:/j;'-:'::la il J~'t"P
Mrs. Sandra J. Heffren
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5V1
Dear Mrs. Heffren:
On behalf of the Prime Minister, I would like to acknowledge receipt of
your correspondence, with which you enclosed a resolution of the Town of Halton Hills,
as endorsed by the Council of the Corporation of the County of Elgin, regarding
infrastructure and the distribution of federal gas tax revenues.
You may be assured that the views expressed in the resolution have been
carefully considered. As the issue raised falls within the responsibilities of the
Honourable Lawrence Cannon, Minister of Transport, Infrastructure and Communities, I
have taken the liberty of forwarding a copy of your correspondence to the Minister, who, I
am certain, will also appreciate receiving this information.
Yours sincerely,
(~hfjQ5
B. Funes
Executive Correspondence Officer
Canada
L~~:,L
Association of
Municipalities
of Ontario
t
393 University Avenue, Suite 1701
Toronto, ON M5G 1E6
Tel: (416) 971-9856' fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
May 2, 2006 - Alert 06/021
2006 Federal Budget Will Help Ontario Municipalities
Issue:
The 2006 Federal Budget overwhelmingly focused in the area of personal income tax relief,
including the anticipated 1 % reduction in the GST to 6% effective July 1, 2006; offered to
sustain commitments to existing infrastructure programs, and identified the restoration of fiscal
balance as a priority.
Background:
Fiscal Imbalance
The Budget has identified restoration of the fiscal balance for the Canadian Federation as a
priority. Extensive consultations will be conducted on a budget companion document, and a
First Ministers' Meeting held in the Fall, with funding and legislation to implement proposed
actions in 2007.
Infrastructure
The Budget committed to continued funding for existing infrastructure programs, including a
total of $16.5 billion in infrastructure initiatives, including:
o $5.5 billion in new funding for the Highways and Border Infrastructure Fund, the
Municipal Rural Infrastructure Fund, the Canada Strategic Infrastructure Fund, the Public
Transit Capital Trust, and the Pacific Gateway Initiative;
o Maintenance of the $3.9 billion in current funding under existing infrastructure initiatives;
and,
o Maintenance of the $7.1 billion in existing support allocated via the current gas tax
funding commitment within the New Deal for Cities and Communities, and the ongoing
rebate of the full GST paid by municipalities.
Transit
The Budget identified several public transit initiatives, including:
o Up to $1.3 billion to support transit capital investments, which includes $351.5 million for
Ontario;
o A total of $370 million toward implementing a tax credit for the cost of transit passes;
and,
o $2 billion over the next five years to develop a Climate Change program.
.../2
-2-
Child Care
The Budget did not reinstate the previous federal government's commitment to national early
learning and child care initiatives under the Early Learning and Child Care Initiative; instead
offering families with children under the age of 6 years a benefit of $100 per month/per child for
a total of $1200 per annum - an investment of $3.7 billion over two years.
This Government also announced an intention to invest in creating child care spaces with a
$250 million investment, effective 2007, to work with governments, businesses and community
organizations to develop a plan to create these spaces.
Housing
The Budget cited a commitment to allocate:
o up to $800 million for a one-time investment to increase the supply of affordable housing
through a new Affordable Housing Trust, which includes $312.3 million for Ontario; and,
o a one-time investment of $300 million to increase the affordable housing supply in
Canada's northern territories.
Action:
AMO will be working hard with the support of its members to help the Federal Government and
Premier McGuinty fulfill commitments to address fiscal fairness, and for real progress toward
enhancing the fiscal sustainability of our communities through an upload of provincial health
and social services costs from the property tax base.
AMO will continue to advocate on the on-going concerns about child care spaces, emergency
services planning and other municipal priorities that contribute toward strong and prosperous
communities.
An accompanying AMO News Release was also released today.
This information is available through AMO's subscription based MUNICOM network at www.municom.com.
For more information, contact: Patricia Swerhone, Senior Policy Advisor, at 416-971-9856 extension 323.
Cr" Association of
.' ~ \/ Municip<:,lities
........ ' ....... of Ontario
Alert
393 University Avenue, Suite 1701
Toronto. ON M5G 1E6
Tel: (416) 971-9856' fax: (416) 971-6191
email: amo@amo.on.ca
To the immediate attention of the Clerk and Council
May 4, 2006 - Alert 06/022
Public Health Capacity Review Committee Releases Final Report
Issue: Dr. Susan Tamblyn, Chair of the Public Health Capacity Review Committee and Vice-Chair Brian
Hyndman, today released the Final Report of the Capacity Review Committee (CRC). The CRC is an
arms length committee that has put forward fifty recommendations in five key areas for public health
renewal to the Government.
Background: This Report is a report to the Government. It does not reflect government decisions or
changes to public health policy in Ontario.
The CRC was established as a part of the Government's Operation Health Protection (OHP): a three-year
action plan that was announced by the Minister of Health and Long-Term Care in June 2004. It was
developed in response to recommendations from the final Report of the Expert Panel on SARS and
Infectious Disease Control (Walker Panel) and the first Interim Campbell Report, both of which examined
the impact of the SARS crisis on Ontario's health care system. In November 2005, the CRC released its
interim report; Revitalizing Ontario's Public Health Capacity: a discussion of issues and options.
Today's Report contains recommendations in the following five areas: health and human resources,
accountability, governance and structure, funding and research and knowledge.
Key highlights and areas of interest for municipalities include:
.
Governance: moving to a consistent governance structure province wide. Autonomous locally based
Boards of Health should govern public health units. Representation would include 8 to 14 members
with municipal representation being 50 percent of the board.
Funding: the Report recommends stable and predictable funding with a budget process that allows for
approved annual budgets within a 3-year rolling forecast and 10 year rolling forecasts for capital costs.
The Report also recommends establishing cost-shared operating reserves of up to 3% of annual
operating budgets.
Amalgamation of Health Units: To address ongoing capacity issues in public health units, the Report
recommends the amalgamation of health units from 36 to 25 units. It is recommended that should
amalgamations proceed, the Province is to fund 100% of transition costs. Amalgamations have been
coordinated with the boundaries of the Local Health Integration Networks.
.
.
The Report emphasizes the role of the Province in living up to its funding and leadership responsibilities in
public health which includes reaffirming the direction of shifts in the cost share of funding for public health
between municipalities. and the Province. While the cost-share will achieve the 75-25 split by 2007, the
Report does broach the issue of 100% provincial funding. It is important to note that all of the
recommendations and the future structure and capacity of public health in Ontario would accommodate
100% provincial funding.
AMO strongly believes that the funding of public health is a key component to a successful system and
that is why public health should be fully funded by the Province.
Action: AMO will review the recommendations contained in the Report, including a review by the AMO
Public Health Task Force, before considering any response to the Report.
This information is available in the Policy Issues section of the AMO website at www.amo.on.ca
For more information, contact: Petra Wolfbeiss, AMO Senior Policy Advisor, at 416-971-9856 extension 329
~
.......~
Ontario
Steve Peters, M.P.P.
Elgin - Middlesex - London
C'\ '"n'1/:
t. C,i:.l'UU
April 28, 2006
Honourable George Smitherman
Minister of Health and Long-Term Care
10th Floor, Hepburn Block
80 Grosvenor Street
Toronto, ON M7 A 2C4
Dear Minister:
Please find enclosed a resolution from the County of Elgin that supports the original
Municipality of Durham resolution (also enclosed) that calls upon our government to
remove "unreasonable barriers" to family physicians who wish to relocate their medical
practices to Ontario from other provinces.
Minister, I would appreciate your reviewing the resolutions and responding directly to the
County of Elgin. As always, thank you in advance for your time and consideration.
Sincerely,
~~
Steve Peters, M.P.P.
Elgin-Middlesex-London
Cc: County of Elgin
S42 Talbot Street, St. Thomas. ON NSP I C4
T - (519) 631-0666 Toll free - 1-800-265-7638 F - (519) 6.11-9478 TTY - (SI')) 6.11-9904 E - speters.mpp.co@libe.-al.ola.org
www.stevepeters.com
Minister of Municipal Affairs
and Housing
Ministre des Affaires municipales
et du Logement
06-24066
777 Bay Street, 17th Floor
Toronto ON M5G 2E5
Tel. (416) 585-7000
Fax (416) 585-.6470
www.mah.Qov.on.ca
777, rue Bay, 17"etage
Toronto ON M5G 2E5
Tel. (416) 585-7000
Telec (416) 585-6470
www.mah.Qov.on.ca
March 10, 2006
The Honourable Steve Peters, MPP
Elgin -Middlesex - London
542 Talbot Street
St. Thomas ONY5~~
Dear ~rs: O(flAr-
Thank you for your recent correspondence in which you share with me your constituents'
concerns with respect to Bill 206, the proposed Act to Amend the Ontario Municipal Employees
Retirement System Act.
APR 1 9 2006
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As you know, the Bill received Third Reading and Royal Assent on February 23, 2006. The new
Ontario Municipal Employees Retirement System Act, 2006 is the result of extensive consultation
and two sets of committee hearings.
I
During the committee process, we heard from a range of employee and employer groups and
worked to achieve legislation that assures OMERS members that their plan remains safe. We
strongly believe that we have struck the right balance in this legislation and we are confident that
the Act will prove to be solid public policy.
For further information regarding the Act please refer to the ministry's web site at
http://www.mah.gov.on.ca, and to the OMERS website at http://www.omers.com.
Your constituents' views are important and J appreciate receiving them. Thank you, again, for
talring the tL~e to share their comments regarding this piece oflegislation.
1322(06/95)
@'paC'
./
('(1-
MUNiCIPAL PROPERTY ASSESSMENT CORPORATION
April 13, 2006
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AFi~ 20 2006
Mark G. McDonald
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5Vl
Dear Mr. McDonald:
Across Ontario, municipal clerks and election managers are preparing for the 2006
municipal and school board elections. Similarly, the Municipal Property Assessment
Corporation (MP AC) is preparing to undertake the municipal enumeration to provide
municipalities with Preliminary Lists of Electors (PLE) on July 31, 2006.
Although the PLE contains up-to-date electoral information at the time of printing, within
six to seven weeks following the July 31 delivery date, approximately 12 percent ofthe
PLE data will no longer be correct. If not addressed, the error rate will increase to as
much as 20 percent by election day.
It is important to remember that elector eligibility is determined on election day. Since
the PLE is a 'point-in-time' extract ofMP AC's database, and is produced almost four
months prior to election day, the information on this list rapidly becomes out-dated as
election day approaches. Property ownership and tenancy changes occurring after mid-
July will affect list accuracy. The result is that many elector names will be missing from
the list while others will remain that no longer qualify. It is for this reason that MP AC
developed the Supplementary List of Electors (SPLE), first as a pilot program in 2000
and then as a fully featured product line in 2003.
MP AC encourages all municipalities to make use of the 2006 supplementary products
offered, at no charge, in September and October. By using these products, municipalities
will improve the accuracy oftheir voters' lists and, as an added bonus, have significantly
fewer voter list revisions on election day.
Mark G. McDonald
April 13, 2006
Page 2 of2
Although the Municipal Elections Act does not address the use of supplementary elector
lists, neither does it disallow their use.
I understand the Association of Municipal Clerks and Treasurers of Ontario is
encouraging its members to use the supplemental lists. I too would like to encourage
your municipality to take advantage of this initiative to improve the accuracy of your
elector lists.
If you have any further questions, please feel free to contact your local Municipal
Relations Representative.
Yours truly,
Rosalie J. Penny,
Vice- President, Customer Relations
Copy Carl Isenburg, President and Chief Administrative Officer, MP AC
Ministry of
Natural Resources
Ministere des
Richesses naturelles
ntari
Rabies Research & Development Unit
1600 West Bank Dr.
P.O. Box 4840
Peterborough, Ontario K9J 8NS
Phone (705) 755-1551
FAX (705) 755-2276
E-mail beverly.stevenson@mnr.gov.on.ca
April 3, 2006
Dear Colleague,
To protect the people of Ontario against rabies, the province has started its annual wildlife rabies control operations
for 2006.
This ministry is committed to the research, control and eradication of rabies in Ontario, thereby protecting the health
and safety of the public, their pets and the wildlife of this province. Ontario's programs are so successful that broad
areas of southern Ontario are free of fox and raccoon rabies.
A person exposed to rabies should receive treatment without delay. If there is a delay in treatment and symptoms
appear, the disease is almost always fatal.
The province uses a number of control measures in the fight against the deadly rabies virus:
· control measures at the point of infection (may be implemented when a new case is confirmed),
· trap-vaccinate-release programs (beginning in July); and
· widespread aerial vaccine baiting (beginning in August) and limited ground baiting in urban areas (beginning
in July)
Cases of fox-strain rabies have dropped dramatically across Ontario to only 34 cases in 2005, down from 1,500
before control measures were implemented in 1989, a 98 per cent drop. There was only one confirmed raccoon
rabies case in 2005, down from 4 cases in 2004. It is necessary to continue rabies control programs when rabies
incidence is low so that healthy wildlife populations are not infected by the remaining rabid animals.
In jurisdictions such as neighbouring New York State, which did not have proactive, multi-partner programs, the
number of raccoon rabies cases had climbed to more than 8000 in the initial six-year period. Ontario's MNR-Ied
program is so effective that, in the first six and a half years, only 132 (as of March 31) cases of raccoon rabies have
been confirmed.
One of the reasons for Ontario's success in controlling the spread of raccoon rabies is attributable to the introduction
of a high-risk area in eastem Ontario. The boundaries of the high-risk area were reduced by approximately 65% in
2005 due to our successful efforts to control raccoon rabies. The boundaries are based on the location of cases for
the previous two years and will be reassessed in early summer 2006.
In the high-risk area, people are encouraged not to move or relocate raccoons, foxes or skunks. These animals may
only be relocated to a maximum of 1 km from their point of capture. This is intended to stop the spread of the
disease.
The rabies control program is a joint effort that receives important input from a variety of partners across Ontario.
Regional health units, municipalities, wildlife rehabilitators, licensed trappers, wildlife control agents and aboriginal
communities are all key to the continued success of Ontario's world-renowned rabies control program.
For further information about rabies prevention and control operations and to view updated maps, visit the Rabies in
Ontario web site at htto://rabies.mnr.gov.on.ca or call our rabies hotline at 1-888-574-6656.
And remember, May is Rabies Awareness Month - be sure to vaccinate your pets.
Sincerely,
Beverly Stevenson
Rabies Research and Development Unit
@ Ontario
Ministry of Health
and Long-Term Care
Ministere de la Sante
et des Soins de longue duree
Health Professions Regulatory Policy and
Programs Branch
Health Human Resources Strategy Division
8th Floor - Hepburn Block
80 Grosvenor Street
Toronto, ON M7A 1R3
Telephone lTeh3phone - (416) 327-8643
Politiques et programmes de reglementation
des professions de la sante
Strategie des ressources humaines dans Ie domaine de la sante
Edifice Hepburn, 8e etage
80, rue Grosvenor
Toronto, ON M7A 1R3
FacsimilelT elecopieur - (416) 327-8879
D
APR 1 8 2006
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Sandra J. Heffen
Deputy Clerk
County of Elgin
450 Sunset Drive
St. Thomas ON N5R 5V1
Dear Mrs. Heffen:
Thank you for your letter, dated March 15, 2006 to the Honourable George
Smitherman, Minister of Health and Long-Term Care supporting the resolution
passed by the Township of Malahide requesting amendments to the Medicine Act,
1991. Yourletter has been forwarded to me for response since my Branch has the
responsibility for matters regarding regulated health professions.
In Ontario, physicians are regulated under the Regulated Health Professions Act, 1991
and the Medicine Act, 1991. Under these Acts, the College of Physicians and Surgeons
of Ontario (CPSO) is responsible for governing the practice of medicine and has the
authority to set and maintain the registration requirements for physicians wishing to
practise medicine in Ontario. The CPSO is also charged with the additional
responsibility to ensure that all physicians registered to practise medicine in Ontario
have the knowledge, skill and judgment to provide safe, competent and ethical care.
The CPSO has recently introduced policies that provide for certain examination
equivalency exemptions to assist in addressing the physician shortage in Ontario.
Certain exemptions allow for physicians from other jurisdictions to be registered without
restriction or may be required to take some additional training, in certain circumstances.
In other circumstances, physician who may have completed certain examinations will be
evaluated and may be permitted to practice with restrictions. These policies include
safeguards that allow CPSO to ensure that the people of Ontario receive safe,
competent and ethical care from physicians. I have attached a copy of these policies
for your reference. The ministry continues to work with CPSO to improve physician
recruitment and retention in the province.
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County of Elqin
2
Thank you for writing. The ministry appreciates your suggestions for increasing access
to physician care in Ontario.
Yours truly,
~
Marilyn Wang
Director/A
\
Attachments (
Position 'Statement
Page 1 of2
> Back to List of 'Registration Policies
Exemptions for Candidates from ACGME-accrec;litec;j
Postgraduate Training Programs
Recent graduate's:
Graduates of any recognized medical school (LCME-accredited or not) who within five years at the time of
application, have satisfactorily completed an ACGME-accredited residency training program of comparable
duration; and passed the requisite specialty examinations in the U.S., will be eligible for independent certification,
subject to their:
, I
i. having passed MCCQE Part 1 and 2 or its equivalent;
ii. participating in an enhanced, specialty-specific quality assurance program;
111. participating in an accredited specialty-specific program of continuing professional development (e,g.,
RCPSC or CFPC);
iv. satisfactorily completing a specialty-specific peer assessment at the end of one year of practice.
Graduates more than five years post-specialty training:
Graduates of any recognized medical school (LCME-accredited or not) who have successfully completed an
ACGME-accredited postgraduate training program five or 'mote years before application, who have passed the
requisite specialty examinations; been engaged in specialty practice and are in good standing in the specialty in
which they were trained for at least five years, should be eligible for independent certification, subject to their:
1. having satisfactorily completed a practice-based specialty assessment of their current practice;
ii. having passed MCC QE 1 and 2 or its equivalent;
iii. participating in an enhanced, specialty-specific quality assurance program;
iv. participating in an accredited specialty specific program of continuing professional development (e.g.,
RCPSC orCFPC);
v. completing a specialty-specific peer assessment at the end of one year of practice.
Rationale for Exemptions
Specialists often relocate from Canada to the United States and vice versa. In addition to coordination of the
accreditation programs at the postgraduate level, there is little or no evidence that training is substantially superior
or inferior in any of the ACGME or RCPSC specialties, or in the equivalent programs in Family Medicine
between the U.S. and Canada. While it is likely that programmatic differences do exist, it is probable that these
differences are small compared to those that are attributed to individual candidates. The College acknowle4ges
this fundamental similarity, and moves to recognize -candidates from ACGME-accredited training regimens as
http://www.cpso.on.ca/Infoyhysicians/regpoVacgmecred.htm
10/04/2006
Position Statement
Page 2 of2
..
, .
being equivalent to those from Canadian training programs. At the same time, however, recognizing the gravity of
this change, and allowing for the possibility that the performance of some individual candidates from ACGME-
accredited prbgrams might fall at or near the borderline in respect to traditional Canadian expectations, additional
quality assurance steps should be put in place until experience has been .gained of the outcomes of this change in
policy.
These steps should be:
i. time limited in any individual case;
11., practice/specialty specific;
111. integrated with other quality assurance programs in the College and specialty maintenance of competence
programs; I
IV. designed to account for differences in practice in the u.s. and Canada, especially in relation to matters of
culture and language;
v. designed to protect the public while being practical and acceptable to physicians.
With these s;u.eguards in place, sufficient data can be gathered on the comparative performance of physici~
granted registration on these grounds to assess the safety and effectiveness of the new policy, and also to
determine the necessity for the additional restrictions.
These exemptions are also made with full recognition of the importance for candidates to complete the ordinary
educational and training processes of both Canadian and U.S.-based postgraduate programs. It is intended that the
restrictions placed upon candidates exempt from the usual requirements ofRCPSC or CFPC be ofa.sufficient
standard to discourage regular candidates from attempting to bypass the ordinary programs.
http://www.cpso.on.ca/Info-physicians/r-egpol/acgmecred.htm
. 10/04/2006
Exam Equivalencies
Poage 1 ofl
>- Back to List of Registration Policies
Exam Equivalencies
A comparison was undertaken of postgraduate screening examinations from various jurisdictions in North.
America to determine whether they are equivalent to the Canadian standard, the Medical Council of Canada
Qualifying Examination (MCCQE), parts I and 2.
I
The comparison was undertaken to assist the College's Registration Committee in determining whether to allow
. .
physicians who have completed the examinations of the Royal College of Physicians and Surgeons of Canada or
the Canadian College of Family Physicians to enter independent practice without the requirement of completing
the MCCQE at a later date, provided the screening examinations they have completed are equivalent to the
MCCQE, parts I and2.
Similarly, it would also assist the Registration Committee in determining whether to exempt applicants for
registration in Ontario from the requirement of completing the MCCEE (or MCCQE) prior to ~teringa residency
program, provided the screening examinations they have completed are equivalent to the MCCQE,parts 1 and 2.
Council approved the following examination equivalency policy:
1. The United States Medical Licensing Examination or USMLE from 2004 onward is considered equivalent
to the MCCQE parts 1 and 2. (Note: USMLE taken before 2004 is considered equivalent only if it has been
supplemented by subsequent completion of the USMLE Step 2 Clinical Skills (Step 2 CS) component that
was introduced in 2004.)
2: The Comprehensive Osteopathic Licensing Examination or COMLEX from 2004 onward is considered
equivalent to the MCCQE parts 1 and 2.
3. The United States Education Commission for Foreign Medical Graduates or ECFMG examination from
1998 onward (which includes the USMLE) is considered equivalent to the MCCQE parts 1 and 2.
4. The screening examination of the Quebec College of Medicine from 1992 onward (which includes a
clinical skills component based on the OSCE format) is considered equivalent to the MCCQE parts 1
and 2.
All applications submitted under this policy require review and approval by the College's Registration
Committee.
http://www.cpso.on.ca/Info-physicians/regpol/examequiv.htm
. lO/04/2006
elgin
st.thomas
health unit
99 Edward Street
St. Thomas, Ontario
N5P 1 Y8
Telephone: (519) 631-9900
Toll Free Telephone: 1-800-922-0096
Fax: (519) 633-0468
www.elginhealth.on.ca
~1I'/r-:
t::~ ~ ,,~ ~
April 18, 2006
APR 2 6 2006
€;f'l1 \[MT~,g {'I~ lEU if,' I
\1;f~t!hil~l~'i il 5' y., H;lb\;:~~ J
!ii .~i',~gh1~~~'r".liTRUl'" ~t:i:}UIf\~!f.!
il'4Jli~?O{Mfr~~o~' tn~ U\ifrt: ~~trl'f \s1~~
Mr. Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Mark,
RE: West Nile virus Budget - 2006
I am writing to advise you that the 2005 West Nile virus budget has recently been
approved by the Board of Health. This budget was not included in the mandatory
program budget for the 2006 year as the timing and funding is different than the
mandatory budget. As with last year, the Elgin St. Thomas Health Unit will be
engaged in West Nile virus activities that will include public education,
surveillance, and other preparatory work. The total cost of this work is $73,842.
At the April 2006 Board of Health meeting, the Board directed the Health Unit
staff to implement the approved 2006 activity plan. The breakdown of funding
including the County of Elgin's portion is noted below:
Cost Shared West Nile virus Activities
Ministry of Health and Long Term Care (65%)
City of St. Thomas (41% of 35%)
County of Elgin (59% of 35%)
$47,997.30
$10,596.33
$15,248.37
A breakdown of the surplus for the 2005 West Nile virus season is as follows:
Total 2005 Surplus
City of St. Thomas (41% of 45%)
County of Elgin (59% of 45%)
$35,393.16
$ 6,530.04
$ 9,396.88
~~
Mr. Mark McDonald
Page 2
April 18, 2006
We will apply the 2005 surplus dollars to the amount owing for 2006, which
leaves a balance owing of $5,851.49 for the cost shared West Nile Virus
program.
Please forward the amount noted in bold at your earliest convenience.
If you have any questions regarding the above information, please contact me at
519-631-9900, ext. 202.
Kind regards,
/ 4J,
LU(I/
Cynthia St. John
Chief Administrative officer
c. Laura McLachlin, Director, Health Protection Department
Mary Ens, Accounting Supervisor
Ministry of Community Safety
and Correctional Services
Emergency Management Ontario
77 Wellesley Street West
Box 222
Toronto ON M7A IN3
Telephone/Telephone
Facsimile/ Telecopieur
E-mail
Ministere de la Securite communautaire
et des Services correctionnels
Gestion des situations d'urgence Ontario
77, rue WeHesley Ouest
C.P.222
Toronto ON M7A IN3
(416) 314-3723
(416) 314-3758
Information.EMO@jus.gov.on.ca'
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File Reference/Reference JEPP 2006-07
April 1, 2006
Larysa Andrusiak
EMS
The County of Elgin
450 Sunset Drive
St. Thomas, ON N5R 5V1
Dear Ms. Andrusiak:
Cong ratu lations!
Emergency Management Ontario (EMO) is pleased to advise you that your application for
federal funding in fiscal year 2006/2007 under the Joint Emergency Preparedness Program
(JEPP) has been approved for the following project:
Proiect Number:
Proiect Description:
Approved Federal Share:
ON 39- 55
Generator for Back-up EOC
$2,819.29
Before beginning your project, please review the '2006/07 Guidelines for Project Applications
and Funding" you would have received in your call for application package in July 2005. This
document includes details about eligible costs, documentation of expenditures, and other
requirements. I would also request that by April 30, 2006 you advise EMO in writing that you
have secured funds in your budget and your intention to continue with this project.
As you know, EMO is administering the JEPP program on behalf of the federal government.
Due to the excessive funds left unused every year and the long list of projects waiting for
funding, there is now a requirement to submit receipts for your project or a mandatory report on
the status of your project(s) to EMO by September 30,2006. If the receipts or report are not
received by that date, EMO may retract the funding and reallocate the funds to projects on the
wait list. .
Your project must be completed in accordance with your project application and the enclosed
approval spread sheet for your project. A request for modifications to your project can be made
at any stage during the project year. A formal written request to EMO is required to make any
modifications to an approved application. Before making any purchases, you must receive
official notification from EMO advising that the modifications have been approved. These
changes may impact the federal funding share. Once a claim is submitted it is assessed
against the most up-to-date approved project data.
You are reminded that your project must be completed during the current fiscal year. When
your project is finished, please complete the enclosed claim form and forward it to EMO for
reimbursement of the federal share of your project. The target date for submission of the final
claim is March 31, 2007.
Questions and inquiries about the completion of your project and about the completion of your
claim may be directed as follows:
Kay Agelakos
Financial Assistance Programs Officer
Joint Emergency Preparedness Program
Emergency Management Ontario
77 Wellesley Street West
Box 222
Toronto, ON M7A 1N3
Telephone: (416) 314 - 8620
Facsimile: (416) 314 - 2846
Email: Kay.Agelakos@jus.gov.on.ca
,\ "~'.\
t~ .; A ;<
Congratulations again on the approval of your JEPP project.
Sincerely,
Ene!:
News Release
Communique
@ Ontario
Ministry of
Municipal Affairs
and Housing
Ministere des
Affaires municipales
et du Logement
For Immediate Release
April 27, 2006
PROVINCE HONOURS MUNICIPAL OFFICIALS
Long-Standing Service Awards Presented
TORONTO - The Ontario government is recognizing the dedication of municipally elected
ofticials in central Ontario by presenting them with long-standing selvice awards.
"Our goal of stronger communities can only be accomplished in partnership with
municipalities," said John Gerretsen, Minister of Municipal Affairs and Housing. "I am
honoured to present these long-standing service awards in recognition of the contributions and
dedication of our municipal officials and to thank them for helping shape Ontario communities
we can all be proud of"
Long-standing service awards were introduced by the Ontario government in 2004 to recognize
municipally elected officials with at least 25 years of selvice. Recipients representing
municipalities in central Ontario received their awards today at the Central Ontario Municipal
Conference in Richmond Hill.
Awards were presented to: Mayor Tim Jones, Aurora; Mayor Robert Klug, Township of Tiny;
Mayor Tom Taylor, NeVlmarket; Councillor Keith Bird, Oa.kville; Councillor Dave Kerwin,
Newmarket; :Mayor Gerri Lynn O'Connor; Township ofUxbridge and Councillor Joe Pantalone,
Deputy Mayor, Toronto.
For more infOlmation about the long-standing selVice program, please visit
"l\\lW.111 ah. g ov. on. ca./ onra.l11 p.
- 30-
Contacts:
Patti :Munce
:Minister's Office
(416) 585-6333
rvfarco Melia
~lunicipal Services Office-Central Region
(416) 585-7356
Disponible en ji-anc;ais
www.mah.gov.on.ca
www.resuItsontario.gov.on.ca
AMO 2006 Anruscd (onferenee · August 13-16, 2006 Ottawa Congress Centre & Westin Hotel, Ottawa, Ontario
Conference cmnuelle 2006 de I'AMO · Du 13-16 aout 2006
Hotel Westin Ottawa et Centre des cangres dfOtmwa, Ottawa (Ont<lrio)
Look What We Have Lined Up For You!!
BANQUET ENTERTAINMENT
RICK MERCER
Think This Hour Has 22 Minutes ... Think Made In
Canada ... Think Talking To Americans... Think The
Rick Mercer Report. Now you understand why Rick
Mercer has become "Canada's Unofficial Opposition."
He clearly understands what amuses, delights, and
occasionally enrages Canadians about our
politicians, our media elite, and our great neighbour
to the south.
KEYNOTE SPEAKER
Allan Gregg
Chairman of The Strategic Counsel, the host of
TVO's Allan Gregg in Conversation With and Gregg
and Company (on Studio 2), a columnist for
Maclean's, and a regular commentator on the CBC
news, Mr. Gregg is a pioneer in integrating
consulting, public-opinion research, public affairs and
communications.
OTHER SOCIAL EVENTS
Sunday Evening Welcome Reception - to
be held at the spectacular Canadian War Museum.
AMO Reception - a new event this year intended
to transition Delegates from the Monday educational
program to their night of experiencing all that
beautiful Ottawa has to offer.
PLENARY &
CONCURRENT SESSIONS
FIND OUT WHAT PROGRESS HAS BEEN MADE IN
ONTARIO'S CHANGING MUNICIPAL LANDSCAPE.
. Hear the latest information about planning reform,
Brownfields, and new environmental rules.
· See how AMO's Integrated Waste Management
Strategy is generating results for Ontario's
municipalities.
. Learn more about the pressures on Ontario's
property assessment system.
. See how other municipalities in Ontario are building
sustainable communities through investments in
culture, heritage and recreation.
· Find out what energy conservation and Ontario's
energy supply challenge means for your
municipality.
· Discover what Municipal Act reform will mean for
your community
. And learn more about recent developments in
municipal labour relations, and what new OMERS
legislation may mean fro your municipality.
THERE'S MORE TO COME!
FOR FURTHER DETAILS VISIT THE AMO WEBSITE AT WWW.AMO.ON.CA OR
CONTACT BRENDA HARVEY AT 4169719856 OR BHARVEYCiD.AMO.ON.CA
2006 AMO Conference
Association I}f MUJlid[lalitl~$ Qf Ontario
Monday, August 14th & Tuesday, August 15th
AMO is very excited to offer it's 2006 AMO Conference Companion's Program. The Program
is a one and one half day program. On Monday, you can either select an all-day tour, which
includes lunch en route, or two half-day tours with lunch at the Fairmont Chateau Laurier. On
Tuesday, there is a choice of two morning boat cruises. Lunch is not included on Tuesday.
Steam Train Tour - Limited Space Available
The National Art Gallery Tour
OR
Artisan's Tour - Limit 30 Guests
OR - The Canadian Museum of Civilization Tour
- Boat Cruises -
Double Decker Bus Tour
OR
Rideau Canal OR
Ottawa River
Rideau Hall & Gardens Tour
For Full Details and Registration Information
Visit our website www.amo.on.ca
Go to Events, 2006 AMO Conference, Companions
Program... follow the links.
Lunch
Painnont Chateau Launer
QUESTIONS? Call BRENDA HARVEY
Business Development Coordinator
416- 971- 9856, ext. 330 or 1- 877- 426 - 6527 . .v
Email: bharvev@amo.on.~ Jj;w
2006 AMO Conference
SELECTION FORM
How to Register
1. Use Conference Registration Form to register.
2. Participants must accompany a registered delegate for the AMO Conference to be eligible for the
Companion's Program.
3. Use this Selection Form to choose the programs you wish to take part in.
4. Companions must be 16 years of age or older
5. Registration Fee for this program are: AMO Members - Regular $225.00, On Site $250.00.
Federal/Provincial - Regular $250.00, On Site $275. Non-Member - Regular $300, On Site
$350.00. Please add 7% GST to all pricing when submitting your registration fee.
Refer to Conference Registration Form for full details on pricing.
ompamon S norma Ion
Delegates Name: Companion's Name
Municipality Dietary Requirements if any:
Phone: Fax:
Email:
Mailing Address:
City/T own/Twp: I Postal Code:
C
, I ~
r
Please put a Checkmark in the box next to your selections - Choose only one from each group.
All Da Tour - Choose One of
D Artisan's Tour - Limited S ace on this tour
D Steam Train Tour - Limited S ace on this tour
OR
Mornin Tour - Choose One of
D Double Decker Bus Si htseein
D Rideau Hall and Gardens Tour
AND
Afternoon Tour - Choose One of
D National Art Galle
D Museum of Civilization
Mornin Tour- Choose One of
D Boat Cruise - Rideau Canal
D Boat Cruise - Ottawa River
QUESTIONS? Call BRENDA HARVEY, Business Development Coordinator
416- 971- 9856, ext. 330 or Toll Free 1- 877- 426 - 6527 Email: bharvev@amo.on.ca
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IX IX <(:J.5 0.
REQUEST FOR NOMINATIONS
2006 - 2007 AMO Board of Directors
May 5, 2006
To:
From:
Head and Members of Council
Larry McCabe, Secretary-Treasurer, AMO
Kathy Zammit, Chief Returning Officer, AMO
Please be advised that in accordance with the Association's governing by-law, the
Secretary-Treasurer is requesting nominations to the 2006-2007 AMO Board of
Directors.
Attached please find:
· A summary of the offices for each caucus for which elections will be held at the
2006 Annual Meeting;
· An estimate of the annual time commitment required to serve on the AMO Board
of Directors and for those who will then serve on the AMO Executive Committee;
and
· Nomination Form (full name of nominee, municipal title and name of caucus for
which person is seeking election)
The names of all qualified individuals who are duly nominated will appear on the ballot
for election to the Board. While candidates are not required to have the endorsement of
their council to seek election to serve as a volunteer on the Board, given the time and
other implications, they are encouraged to submit a resolution.
Please forward the Nomination Form to the Association of Municipalities of Ontario via
fax at (416) 971-6191 or mail to the attention of Pat Vanini, Executive Director.
Nominations must be received no later than 4:30 p.m. Friday, July 14, 2006.
Nominations will not be accepted beyond that date.
All candidates will be contacted to confirm receipt of their nominations and to provide
further information on the election process.
If you have any questions regarding this information, please contact Pat Vanini,
Executive Director at (416) 971-9856, ext. 316, e-mail pvanini@amo.on.ca or Lorna
Ruder, Executive Assistant, ext. 341, or Iruder@amo.on.ca.
ANNUAL TIME COMMITMENT
AMO Board of Directors and
Executive Committee
Association of Municipalities of Ontario
The following is an estimate of time individuals can normally expect to devote for
service on the AMO Board of Directors and Executive Committee (Le. Chair of each
Caucus ).
Executive Meetings
And Memorandum of Understanding
Meetings
10 days
10 days
Board Meetings
7 days
AMO Conference
3 days
Other Commitments
(task forces, other meetings)
up to 6 days depending on interest
Board Meetings:
Board meetings are normally held on the Saturday and sometimes the Sunday prior to
the AMO Annual Conference in August, and on the fourth Friday in September,
November, January, March and June. The June meeting is normally held in the
President's home municipality. In addition to the six Board meetings, Board members
may also serve on AMO Task Forces.
Executive Meetings:
Executive meetings are held on the Thursday before a scheduled Board meeting and on
the fourth Friday of the month when there is no Board meeting. Memorandum of
Understanding (MOU) meetings are specifically scheduled monthly.
SUMMARY OF OFFICES
AMO Board of Directors
2006 - 2007
Elections will be held for the 2006 - 2007 AMO Board of Directors consistent with the
AMO By-law No.1:
· President. 1 elected official.
· Secretary-Treasurer. 1 municipal employee.
The President and the Secretary-Treasurer shall each serve a two-year term.
· 6 County Caucus Directors. Three elected officials and one municipal
employee to be elected by caucus constituency at the conference. Appointed:
the Chairs of the Eastern and Western Ontario Wardens Groups.
· 7 Large Urban Caucus Directors. Five elected officials and one municipal
employee to be elected by caucus constituency at the conference. Appointed:
the Chair of the Large Urban Mayors' Caucus of Ontario.
· 6 Northern Caucus Directors. Three elected officials and one municipal
employee to be elected by caucus constituency at the conference: two from the
Northeast and two from the Northwest. Appointed: the Chairs of the Federation
of Northeastern Ontario Municipalities and the Northern Ontario Municipal
Association.
· 7 Regional and Single Tier Caucus Directors. Six elected officials to be
elected by caucus constituency at the conference. Appointed: the Chair of the
Mayors and Regional Chairs of Ontario's Single Tier Cities and Regions.
· 6 Rural Caucus Directors. Four elected officials and one municipal employee
to be elected by caucus constituency at the conference. Appointed: the
Immediate Past Chair of the Rural Ontario Municipal Association.
· 6 Small Urban Caucus Directors. Four elected officials and one municipal
employee to be elected by caucus constituency at the conference. Appointed:
the Chair of Ontario Small Urban Municipalities.
Each of the above caucus members shall serve a one-year term.
NOMINATION FORM
2006 - 2007 AMO Board of Directors
Association of Municipalities of Ontario
It is the responsibility of the person being nominated to file a complete and accurate Nomination Form.
Send completed forms to: Pat Vanini, Executive Director, Association of Municipalities of Ontario,
393 University Avenue, Suite 1701, Toronto, ON M5G 1E6 or by FAX to: 416-971-6191
Nominations will be acceDted no later than 4:30 PM July 14, 2006.
Nominated for the office of: (specify)
Nominee's Name as it is to appear on the ballot:
Office T e: (check one ONL Y)
Elected Official a
officer
Nominee's munici alit :
Yes a
No a
Nominee's Munici al Title:
Nominee's Full Address:
Other Qualifications: Ei hteen
Business Phone: Fax:
to
Email:
CONSENT OF NOMINEE AND STATEMENT OF QUALIFICATION
I the Nominee mentioned in this Nomination Form do
hereby consent to such nomination and declare that I am qualified to be elected and to hold the office
for which I am nominated.
Dated:
CERTIFICATE
Date Nomination Form Received at AMO offices:
I, the Chief Returning Officer, appointed by the Association of Municipalities of Ontario to officiate over these
elections, do hereby certify that I have examined the Nomination form of the aforementioned Nominee, filed
with me, and am satisfied that such Nominee is qualified to be nominated to the office indicated above.
Dated:
The Premier
of Ontario
Le Premier ministre
de l'Ontario
~
,,-,.
Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
Edifice de I' Assemblee legislative
Queen's Park
Toronto (Ontario)
M7A 1A1
April 28, 2006
MAY"" 3 2a06
#'?if-r.
Vi"
is,!,~:,\iH~II.~F,,,"t~ AT' Wtf"
b~'M\~ll'?-~~I~~1 ~ ~{~'! i ~I it,
Mrs. Sandra J. Heffren
Manager of Administrative Services
County of Elgin
450 Sunset Drive
St. Thomas, Ontario
N5R 5Vl
Dear Mrs. Heffren:
Thank you for your letter providing me with a copy of council's resolution regarding
physicians from other Canadian provinces or territories. I appreciate your keeping me
informed of council's activities.
I note that you have sent a copy of council's resolution to my colleague the Honourable
George Smitherman, Minister of Health and Long-Term Care. I trust that the minister will
also take council's views into consideration.
Thank you again for the information.
Yours truly,
{2Jt~
Dalton McGuinty
Premier
c: The Honourable George Smitherman
@
~paC'
MUNICIPAL PROPERTY ASSESSMENT CORPORATION
To:
Heads of Council
All Ontario Municipalities
APR 2 6 2006
ELGIN
}"PP>>'O!Af,'3~
~Crs~h~#~~
April 24, 2006
From:
Debbie Zimmerman
Chair, MPAC Board of Directors
Subiect:
2005 Annual Report and Financial Statements
I am pleased to provide you with the Municipal Property Assessment Corporation's (MP AC)
Annual Report and Financial Statements for the Year Ended December 31,2005.
These documents have been prepared as required by the Municipal Property Assessment
Corporation Act for our members. Copies have also been provided to the Minister of Finance
and M.P.P.s. Both the Financial Statements and the Annual Report will be accessible on
MPAC's web site (www.mpac.ca).
I trust you will find the reports informative and useful in reviewing some ofMPAC's
accomplishments and key areas offocus in 2005. Should you have any questions regarding the
reports, please do not hesitate to contact myself at 905 688-0990 extension 225 or Carl Isenburg,
President and Chief Administrative Officer, at 905837-6150.
Yours truly,
~o--
Debbie Zimmerman
Chair, MP AC Board of Directors
Enclosure
Form No. L6060M
~ St. Thomas-Elgin
~ ~r:~:~~I~~~:~i~~~
Media Release
May 8, 2006
Electronic Patient Record One Step Closer at STEGH
St. Thomas, ON - On May 8th St. Thomas Elgin General Hospital (STEGH) launches the next
component of the Electronic Patient Record. STEGH will flip the switch on technology that enables
nurses and other clinical staff to quickly view test results, as well as order a variety of diagnostic
tests online rather than using paper requisitions.
New computer systems are being used at the hospital to improve patient care by providing faster
access to test results and other vital patient information such as tracking patient allergies.
Physicians, nurses, and other clinical staff will have access to patients' computer charts
simultaneously, for viewing and order entry.
A decrease in test duplication is another benefit. Because the information is shared across the
Thames Valley hospitals, results from tests performed at other facilities can be viewed at STEGH.
Patients' tests can also be better coordinated with other procedures being ordered, now that the
scheduling component of these appointments are also connected to the same system.
Patients may notice a slight slow down while staff adjust to the new system and they may also
notice that nurses will be accessing more patient information via the computer. Patient privacy
remains a top priority and strict security measures are in place to ensure that patient confidentiality
is not breached.
Dr. Cheng, Urologist at STEGH says the software has already improved patient care. "In
Ambulatory Care, I can wheel this computer station to the bedside of my patient, pull up their x-ray
image on the screen, and discuss their medical treatment without having to track down the x-ray
film and a location to view it," say Dr. Cheng. "This speeds things up tremendously for me and
certainly improves communication with my patients." Physicians have been using the new
computer system since March 6th.
The lab at STEGH launched new computer systems on April 25th, meaning staff can view lab test
results on the screen in real time, not needing to wait for a paper report to make a quick and
accurate diagnosis. "With the portable computer station, I can review my patient's results and look
for trends quite quickly, at the patient's bedside." Dr. Cheng explains. "As soon as the test results
are in, I can view them on the screen."
STEGH is one of six Thames Valley hospitals moving towards the implementation of an Electronic
Patient Record so that caregivers, in different geographical locations, can share patient information,
creating a seamless continuum of care.
The Electronic Patient Record (EPR) is essentially the current paper chart, but in an electronic
format - a computer based health record. The EPR will improve quality and timeliness of patient
care and enhance and improve efficiencies. Utilizing the same software applications enables
information to be shared between the networked hospitals and allows multiple providers to visualize
one patient record simultaneously.
..The various software applications will enable us to connect test results, digital images, patient
appointments, and billing information, creating an electronic patient record that can be viewed in
different locations," explains Marg Kampers, Director of Systems and Decision Support and EPR
Project leader at STEGH. "If you are admitted to a London hospital and had your chest X-ray at
STEGH, the image and the reports can be readily viewed by the healthcare professional in
London."
To date, Diagnostic Imaging, Pharmacy, Laboratory, patient scheduling in some areas, patient
registration, Health Records applications, and accounting software are all electronically connected
throughout the Hospital and with the larger Thames Valley system. More components are yet to
come over the next year - moving the Hospital much closer to a full Electronic Patient Record.
-30-
For more information contact:
Cathy Fox, Communications and Public Relations Specialist
St. Thomas Elgin General Hospital
(519) 631-2030 Ext. 2191, cfox@stegh.on.ca
.
Long Point Region Conservation Authority
RR#3, Simcoe, ON N3Y 4K2. Tel: (519) 428-4623 · Fax: (519) 428-15G9"
E-mail: conservation@lprca.on.ca. Web Site: www.lprca.on.ca t";;'
Date: May 4, 2006
File: 1.6
;..n.<1'l6
.,,' ,.-.;,,;,
~ ~.;;J!~
MEMORANDUM:
TO:
Member Municipalities Within the Long Point Region Conservation Authority
FROM:
Cliff Evanitski, Chairman
RE:
Upcoming Retirement of Jim Oliver, General Manager
We are sorry to have to advise our member municipalities that our General Manager, Jim
Oliver, has notified the Board of his intention to retire effective August 31, 2006. Jim joined the
LPRCA as its first General Manager in July of 1980, and has served in that capacity since that
time.
We are proud of the conservation authority's accomplishments under Jim's leadership
over the past, nearly 26 years. We have done much over this time, with the formation and work
of the Long Point Foundation, construction of the Backus Conservation Education Centre,
Backus Woods Management Program, the new, Natural Heritage Woodlands and nearly 1700
acres of additional forest, wetland and floodplain added to our land holdings, serving as a few
highlights. We hope and believe that the LPRCA is held in high regard by our peers in the
conservation community, and by our most important stakeholders, namely our member
municipalities, the farm community, and our watershed residents. We acknowledge Jim's role in
helping us work in a positive and effective way with all our partners.
The Authority has begun the process to search for Jim's replacement and plan to have the
new General Manager in place by the time of Jim's departure.
We wish Jim all the best in his future endeavours.
Yours in Conservation,
Cliff Evanitski,
Chairman
~
~
Conservation
ONTARIO
DIOCESE
OF
LONDON
?1~ irE"'''':'
?~ {~.f '. :I>
;.." ,,j;i! "~.,,
'.' ,,'if ,,,,-~c_...,.J
May 1 S\ 2006
MA Y - 5 2006
OF ELGIN
Pk'~~J;ST~A liVE SERVICES
Mr. Mark MacDonald
County of Elgin
450 Sunset Drive
St Thomas, ON N5R 5Vl
Dear Mr. MacDonald:
Enclosed please find a letter from Bishop Ronald P. Fabbro, Bishop of London, addressed to your
County Councillors, with regard to the recent announcements of Parish Reorganization in the
Diocese of London. As many of our parishes are located in your county we would ask you to please
forward a copy of this letter, along with a copy of the enclosed insert, to each County Councillor for
their information.
We have enclosed several copies of the insert which was given to all who attended our parishes last
weekend. If you wish to receive more of these inserts please do not hesitate to contact us. This
information is also available on our web site: www.rcec.london.on.ca.
We wish to thank you for your help in communicating this information.
Sincerely,
LJ:z ~~
Episcopal Director of Administrative Services
Encls.
1070 WATERLOO STREET. LONDON, CANADA N6A 3Y2. TELEPHONE: (519)433-0658' FAX: (519) 433-0011
DIOCESE OF LONDON
OFFICE OF THE BISHOP
1070 Waterloo Street
London, Ontario N6A 3Y2
Canada
Tel: (519) 433-0658
Fax: (519) 433-0011
May 1, 2006
County of Elgin Councillors
450 Sunset Drive
St Thomas, ON N5R 5V1
MAY - 5 2006
Dear Members of County Council:
~ ,,..,~ '."" 1"""\""'''0 E; "lnol"\I'~ '''f''R~/if'\!eS
i-'~..!lJ_~rtfa,;.e'f..'<\,~ }~(t\ '.Y'? '4~':l'lw<:E :-;<~lj,c~~-'
;?\~~.,:<%"~~~~~Mi;.fl ~ Ii 1!U'tl ,k:l Iic:?f'IDti g ~ v=
For more than a year our Diocese has been conducting a comprehensive parish reorganization
review.
Having concluded our review in March, we are now announcing the consolidation or closure of
some of our parishes, and the establishment of several new ones over time. These changes will
take place from now through the sununer of 2008.
I wanted you to know that we will be closing churches as described in the attached sununary.
This has been a difficult and painful process for all of us. Given today's demands and realities,
however, we really had no other viable choice. Demographic changes, the needs for extensive
structural repairs in many of our churches, and even the ability to provide priests to all existing
parishes in the coming years were key factors in making our decisions.
Weare assuring all our parishioners that they will have ready access to another nearby parish, to
celebrate the Sunday Eucharist.
Our parish reorganization builds on a strong foundation which goes back 150 years. It will enable
us to continue having strong parishes as we look to the next 150 years. I assure you that we want
to remain welcoming and caring neighbours in the communities across our Diocese.
Should you have any questions or concerns, please refer to the contact information on the back
page of the enclosed sununary.
Sincerely yours in Christ,
End
+i?&~d~~p~~c~13
Bishop Ronald P. Fabbro, CSB
Bishop of London
CITY of
STRATFORD
Office of the Mayor
His Worship Dan Mathieson
City Hall, P.O. Box 818
Stratford ON N5A 6W1
(519) 271-0250 Ext. 234
Fax: (519) 271-2783
dmathieson@city.stratford.on.ca
www.city.stratford.on.ca
CouncUJors:
George Brown
Keith Culliton
Sam Dinicol
Howard Famme
Dave Hunt
Lloyd Lichti
Frank Mark
Kathryn Rae
Chris Rickett
Cheryl Ruby
Stratford City Council
MA Y - 5. ;)i!rl6
i<..,i:JU
in co-operation with the
Stratford Festival of Canahg~k~!m'H{JrnVE
is pleased to invite all staff and municipal officials to
Civic Night
Thursday, June 2:t"'d, 2006
"South Pacific"
A von Theatre, 99 Downie Street
Performance: 8:00 p.m.
Reception to follow - Chalmers Lounge
Once again, the Stratford Festival has offered a generous ticket
discount as follows:
Seating Discounted Price Regular Price
..
A $68.43 $ 97.75
B $64.40 $ 92.00
If you would like to attend Civic Night, please reserve your tickets
directly with the Festival by contacting the Box Office at 1-800-567-
1600. Please advise the representative that you are calling to purchase
tickets under the City of Stratford's Civic Night and auote number 8403.
Your ticket request will be processed and mailed directly to you or held
at the Box Office to be picked up within 30 days of the performance.
Additional information on the production and cast is available through
the Stratford Festival of Canada website at www.stratfordfestival.ca.
If you should have any questions or require additional information,
please do not hesitate to contact Pat Shantz at 519-271-0250, ext.236.
We look forward to seeing you on Juhe22'd!
Sincerely, m
.~
Dan Mathieson, Mayor
"Community Excellence with Worldwide Impact"
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PAGE 001/001
Fax Server
FCM
Pederation of Canadian Municipalities
May 3, 2006
Please Distribute to All Members of Council
MEMBERS' ADVISORY
FEDERAL BUDGET GOOD NEWS FOR MUNICIPAL GOVERNMENTS
The recent federal budget delivered good news for Canada's municipal
governments and for all Canadians. It also validated FCM's advocacy efforts and
established municipal concerns squarely in the forefront of national issues.
The commitment to consult with FCM before federal budgets is a breakthrough in
our relations with the new government and a significant recognition of the
municipal sector as an order of government.
The budget also lays out a roadmap for resolving the single issue at the root of
the problems facing our cities and communities-the fiscal imbalance. The
federal government's recognition of how this imbalance hurts our communities
holds the promise of a lasting solution. This is a breath of fresh air, and we look
forward to working with the Prime Minister and his government in making this
commitment a reality.
The budget's continued funding for existing infrastructure programs is critical.
These programs are crucial to maintaining our infrastructure and preventing the
$60-billion municipal infrastructure deficit from growing faster than it is. The
undertaking to put federal funding on a long-term predictable track is especially
welcome. We will begin discussions with Lawrence Cannon, Minister of
Transport, Infrastructure and Communities, to work out a long-term plan to erase
the municipal infrastructure deficit.
The budget is good news for our sector, but we must continue to work together,
and in partnership with the federal government, provinces and territories, to find
solutions to the fiscal imbalance and the infrastructure deficit to meet the needs
of our communities.
We have developed a detailed analysis of the budget as it affects the most
significant municipal issues. This analysis is available on our web site at
http://www.fcm.ca/enqlish/documents/budqetAnalvsis.html.
For more information please contact Maurice Gingues at (613) 907-6395.