June 9, 2015 County Council Agenda Package��IIVIUO�!�
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ORDERS OF THE DAY
FOR TUESDAY, JUNE 9, 2015- 9:00 A.M.
ORDER
1st Meeting Called to Order
2nd Adoption of Minutes — May 12, 2015
3rd Disclosure of Pecuniary Interest and the General Nature Thereof
4th Presenting Petitions, Presentations and Delegations
DELEGATION:
9:00 a.m. Elizabeth Sebestyen, Acting Director St. Thomas -Elgin Ontario
Works with Ontario Works Department Update and 2015 Ontario
Works Budget Review (attached)
5th Motion to Move Into "Committee Of The Whole Council"
6th Reports of Council, Outside Boards and Staff
7th Council Correspondence
1) Items for Consideration
2) Items for Information (Consent Agenda)
8th OTHER BUSINESS
1) Statements/Inquiries by Members
2) Notice of Motion
3) Matters of Urgency
9th Closed Meeting Items (see separate agenda)
10th Recess
11th Motion to Rise and Report
12th Motion to Adopt Recommendations from the Committee Of The Whole
13th Consideration of By -Law
14th ADJOURNMENT
LUNCH WILL NOT BE PROVIDED
NOTICE: Deputy Warden for June
Deputy Warden for July
June 17, 2015
June 23, 2015
June 25, 2015
November 27, 2015
1
Councillor Wiehle
Councillor Jones
County Council Road Tour
County Council Meeting — 9:00 a.m.
7th Annual County of Elgin Warden's Charity Golf
Tournament — St. Thomas Golf & County Club
2015 Warden's Dinner— Vienna Community
Centre
DRAFT COUNTY COUNCIL MINUTES
Tuesday, May 12, 2015
The Elgin County Council met this day at the Administration Building at 9:00 a.m. with all
members present except Councillor McWilliam (regrets).
Warden Ens in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT the minutes of the meeting held on April 14, 2015 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
DELEGATIONS
VON Middlesex -Elgin
Ms. Shirley Biro, Volunteer Member of VON Community Relations & Advocacy Committee and
Ms. Julie Simpson, VON Fund Development Coordinator presented a PowerPoint giving an
overview of the VON in Middlesex -Elgin, the organization's impact on community health in
Elgin, and inviting Council to participate in the VON Great Community Run, Walk'n'Roll event in
Mt. Brydges on June 28, 2015.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the PowerPoint titled "VON Middlesex -Elgin" from the VON, dated May 12, 2015 be
received and filed.
- Carried.
Elgin County Development Charges Study Council Information Session
Mr. Jason Bevan, Hemson Consulting Ltd. presented the results of a development charges
study done for Elgin County. The presentation included the background of development
charges in Elgin, an overview of the Development Charges Act, a proposed development
charges rate structure for Elgin County and development charges comparisons with
neighbouring municipalities. Some members of Council expressed concerns regarding the
total cost of these charges when combined with lower -tier development fees making Elgin less
competitive with neighbouring jurisdictions.
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the PowerPoint titled "Elgin County 2015 Development Charges Study Council
Information Session" from Hemson Consulting Ltd., dated May 12, 2015, be received and
filed with no further action being taken.
- Carried.
Elgin Business Resource Centre County of Elgin Council Presentation
Mr. Kevin Jackson, EBRC General Manager presented a report summarizing the activities of
the Elgin Business Resource Centre from March 2014 — March 2015. The summary included
fiscal year-end numbers, economic impact, and business success stories.
2
County Council 2 May 12, 2015
Moved by Councillor Jones
Seconded by Councillor Wolfe
THAT the presentation titled "Elgin Business Resource Centre County of Elgin Council
Presentation" from the Elgin Business Resource Centre, dated May 12, 2015 be received and
filed.
- Carried.
Elgin / St. Thomas Small Business Enterprise Centre — Helping Small Business at
Every Stage
Ms. Ronda Stewart, Manager of the Elgin / St. Thomas Small Business Enterprise Centre
presented a PowerPoint outlining the objectives of the Small Business Enterprise Centre, its
activities, upcoming events and an overview of the Summer Company and Starter Company
programs.
Moved by Councillor Martyn
Seconded by Councillor Marr
THAT the presentation titled "Elgin / St. Thomas Small Business Enterprise Centre — Helping
Small Business at Every Stage" from the Small Business Enterprise Centre, dated May 12,
2015 be received and filed.
- Carried.
Council recessed at 10:18 a.m. for a ceremonial tree planting in honour of Arbor Week and
reconvened at 10:37 a.m.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT we do now move into Committee Of The Whole Council.
- Carried.
REPORTS
Final Approval for Plan of Vacant Land Condominium, Prespa Construction Ltd. —
Manager of Planning
The Chief Administrative Officer presented the report advising County Council that final
approval was given for a plan of vacant land condominium in the Municipality of Central Elgin
on April 15, 2015.
Moved by Councillor Marr
Seconded by Councillor Jones
THAT the report titled "Final Approval for Plan of Vacant Land Condominium, File Number
34CD-13002 (Prespa Construction Ltd.)" from the Manager of Planning, dated April 16, 2015
be received and filed.
- Carried.
Quarterly Information Report — Contract Awards January 1, 2015 to March 31,
2015 — Purchasing Coordinator
The coordinator presented the report outlining contracts awarded that exceeded $15,000
between January 1, 2015 to March 31, 2015 as per the County's Purchasing Policy.
3
County Council 3 May 12, 2015
Moved by Councillor Wolfe
Seconded by Councillor Mennill
THAT the report titled "Quarterly Information Report - Contract Awards, January 1, 2015
to March 31, 2015" from the Purchasing Coordinator, dated April 22, 2015 be received and filed.
- Carried.
Highway 3 Transportation Needs Assessment Study from St. Thomas to Aylmer —
Selection of Consultant — Director of Engineering Services
The director presented the report providing details on the Request for Proposal (RFP) process
and is seeking Council's approval to award the contract for the Highway 3 Transportation Needs
Assessment Study to the recommended Consultant.
Moved by Councillor Currie
Seconded by Councillor Jones
THAT MMM Group Ltd. be selected to complete the Highway 3 Transportation Needs
Assessment Study from St. Thomas to Aylmer at a total price of $239,000, plus HST; and,
THAT approval be conditional upon receipt of confirmation from the Ministry of Transportation
that they concur with the selection of the Consultant and agree to fund 50% of the cost; and,
THAT the County's share of the project cost be allocated from the 2015 capital surplus; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Award of Tender for Culvert Sliplining (Contract No. 6290-15-03) — Deputy Director
of Engineering Services
The deputy director presented the report recommending that Gary D. Robinson Contracting Ltd.
be awarded the contract for the Culvert Sliplining Tender.
Moved by Councillor Wolfe
Seconded by Councillor Mennill
THAT Gary D. Robinson Contracting Ltd. be selected for the Culvert Sliplining Tender, Contract
No. 6290-15-03 at a total price of $208,588.27 exclusive of HST; and,
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
Engineering Services for Dexter Line (County Road 24) — Deputy Director of
Engineering Services
The deputy director presented the report providing details on the Request for Proposal (RFP)
process and is seeking Council's approval to award the Engineering Services contract for the
Realignment of Dexter Line (County Road 24) in the Municipality of Central Elgin and Township
of Malahide to WSP Canada.
Moved by Councillor Mennill
Seconded by Councillor Jones
THAT WSP Canada be selected to provide Engineering Services for the Dexter Line project
at a total price of $396,377.00, plus HST; and,
THAT approval be conditional upon receipt of confirmation from the Township of Malahide that
they concur with the selection of the Consultant; and,
4
County Council 4 May 12, 2015
THAT the Warden and Chief Administrative Officer be authorized to sign the contract.
- Carried.
2014 County Road Maintenance Expenditures — Deputy Director of Engineering
Services
The deputy director presented the report summarizing road maintenance expenditures as
reported by Elgin's municipal partners.
Moved by Councillor Marr
Seconded by Councillor Currie
THAT the report titled "2014 County Road Maintenance Expenditures" from the Deputy Director
of Engineering Services, dated April 22, 2015 be received and filed.
- Carried.
Elgin County Library — Recent Programs, Partnerships and Activities — Manager of
Programs and Community Development
The manager presented the report providing Council with an overview of recent library
programs, partnerships and activities including the "Love Your Library" program, March Break
programming, Maker Space programming and the Mini Canadian Film Festival.
Moved by Councillor Wolfe
Seconded by Councillor Currie
THAT the report titled "Elgin County Library — Recent Programs, Partnerships and Activities"
from the Manager of Programs and Community Development, dated April 7, 2015 be received
and filed.
- Carried.
Library Software Regional Partnership Update — Director of Community and
Cultural Services
The director presented a report updating Council on the progress of the regional partnership
with London Public Library and St. Thomas Public Library for the implementation of Sierra
library services platform provided by Innovative Interfaces.
Moved by Councillor Mennill
Seconded by Councillor Martyn
THAT the report titled "Library Software Regional Partnership Update" from the Director of
Community and Cultural Services, dated April 20, 2015 be received and filed.
- Carried.
Provincial Support of Library On -Line Resources — Director of Community and
Cultural Services
The director presented the report informing Council that the Province of Ontario's funding
contribution that supports on-line library resources is currently under examination for renewal
and recommending that Council voice support for the continuation of this funding.
5
County Council 5 May 12, 2015
Moved by Councillor Martyn
Seconded by Councillor Wiehle
THAT the Warden on behalf of Council issue a letter of support to the Minister of Tourism,
Culture and Sport with copies to the Minister of Finance and the Southern Ontario Library
Service to ensure on-going funding for provincially supported on-line resources of the Elgin
County Library in light of their usage and value to the public.
- Carried.
First Quarter Budget Performance — Director of Financial Services
The director presented the budget comparison for the County through March 2015 with a year-to-
date performance of $146,000 favourable.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT the report titled "First Quarter Budget Performance" from the Director of Financial
Services, dated April 23, 2015 be received and filed.
- Carried.
Terrace Lodge Safety Modifications — Director of Homes and Seniors Services
The director presented the report requesting Council's permission to reallocate $15,000 from
the Capital Budget to make safety modifications to Terrace Lodge.
Moved by Councillor Jones
Seconded by Councillor Currie
THAT Council authorize the reallocation of capital funds for the purchase and installation of
safety measures for Terrace Lodge; and,
THAT staff report back to Council upon completion of the safety measures.
- Carried.
Human Resources Policy 12.100 (Payments on Retirement) — Director of Human
Resources
The director presented the report informing Council of a change to Human Resources Policy
12.100 (Payments on Retirement).
Moved by Councillor Jones
Seconded by Councillor Currie
THAT County Council approve the recommended change to Human Resources Policy 12.100
regarding the elimination of invitations to the Warden's Banquet upon staff retirements.
- Carried.
Councillor Mennill discussed Ex -Warden John Wilson's comments from the Ex -Warden's
Association Luncheon regarding changes to the Warden's Dinner.
CORRESPONDENCE
Items for Consideration
1. St. Thomas & District Chamber of Commerce Membership Invoice for 2015-2016 with a
Building Fund Contribution Option.
6
County Council 6 May 12, 2015
2. Tammy Sikma, Manager of GIS, County of Peterborough, with a resolution seeking support
for the Province of Ontario to maintain and continue the current imagery update cycle and
renew the Ontario Imagery Strategy beyond 2017.
3. Randy Hope, Mayor, Municipality of Chatham -Kent requesting a $20,000 interim payment
to move the SWIFT project forward by completing the technical and outreach work which
will help complete the business plan.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Marr
Seconded by Councillor Mennill
THAT the Corporation of the County of Elgin renew its membership in the St. Thomas and District
Chamber of Commerce and make a contribution to the building fund.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #2:
Moved by Councillor Martyn
Seconded by Councillor Jones
THAT the Corporation of the County of Elgin support the resolution from the County of
Peterborough requesting that the Province maintain Land Information Ontario's (LIO) current
aerial imagery update cycle and renew the Imagery Strategy beyond 2017.
- Carried.
The following recommendation was adopted in regard to Correspondence Item #3:
Moved by Councillor Marr
Seconded by Councillor Wiehle
THAT Corporation of the County of Elgin approve a $20,000 interim payment to the Western
Ontario Warden's Caucus for the SWIFT project.
- Carried.
Items for Information (Consent Agenda)
1. M. Casavecchia-Somers, Chief Administrative Officer/Clerk, Township of Malahide
with resolution regarding the relocation of students from Pierre Elliott Trudeau French
Immersion Public School to Port Stanley Public School.
2. Hon. Jeff Leal, Minister of Agriculture, Food and Rural Affairs, responding to Council's
concerns regarding Ontario's Pollinator Health Strategy.
3. Hon. Bill Mauro, Minister of Natural Resources and Forestry, with response to Elgin County's
Phragmites australis concerns.
4. J. Bee Oke, with thank you note to Director of Community and Cultural Services, commending
the John Kenneth Galbraith Reference Library staff for their pleasant and efficient service.
5. Media Release from St. Thomas Elgin General Hospital re: Decentralized Patient Registration
Process.
6. Norma I. Bryant, Clerk, The Municipality of West Elgin with resolution re: Pupil
Accommodation Review Guidelines (PARG).
7. Hon. Bob Chiarelli, Minister of Energy, announcing intention to proceed with an Initial Public
Offering of shares in Hydro One Inc.
8. Media Release from MPP Jeff Yurek's office announcing the passing of "Ryan's Law".
7
County Council 7 May 12, 2015
9. Mayor Dan Mathieson & Stratford City Council with an invitation to "Sound of Music"
performance at the Festival Theatre on Civic Night, Wednesday, June 24, 2015.
10. A thank you from the family of the late Hon. Fletcher S. (Tommy) Thomas for letter of support
nominating Mr. Thomas into the Ontario Agricultural Hall of Fame.
11. Vinothini Kajendran, Municipal Programs and Education Branch, Ministry of Municipal Affairs
and Housing with a notice announcing the process for Ministers' and Parliamentary Assistants'
Delegations at the AMO Combined Conference on August 16 — 18, 2015 in Niagara Falls.
12. Ontario Energy Board Notice to Customers of Union Gas Limited.
Moved by Councillor Mennill
Seconded by Councillor Currie
THAT Correspondence Items #1 - 12 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Martyn commended Councillor Wiehle and the Municipality of West Elgin for being
recognized by the Architectural Conservancy of St. Thomas for restoration work in West Lorne.
Warden Ens reminded Councillors to submit their visioning surveys to the Chief Administrative
Officer at their earliest convenience.
Notice of Motion - None.
Matters of Urgency - None.
Closed Meeting Items
Moved by Councillor Wiehle
Seconded by Councillor Wolfe
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (a): the security of the property of the municipality or local
board — Clinical Associates — Lease Extension and Arc Financial Planning Group Ltd. — Lease
Extension; Section 240.2 (d): labour relations or employee negotiations — Tentative Collective
Agreement — Ontario Nurses' Association; Section 240.2 (c): a proposed or pending acquisition
or disposition of land by the municipality or local board — Update #4 Dexter Line Land Purchases;
Section 240.2 (f): advice that is subject to solicitor client privilege, including communications
necessary for that purpose — Regional Rideshare Advice.
- Carried.
Moved by Councillor Martyn
Seconded by Councillor Currie
THAT we do now rise and report.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Martyn
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a one-
year lease agreement with Clinical Associates for Room #345; and,
8
County Council 8 May 12, 2015
THAT the lease start on May 1, 2015 for a lease rate of $15.45 per square foot for one year,
($7,802.25 annual payment), plus the HST; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign a lease
agreement with ARC Financial Planning Group Ltd. for Rooms #237, 238, 239; and,
THAT the lease commence on May 1, 2015 for a lease rate of $15.70 per square foot for one
year, ($7,850.00 annual payment), plus the HST.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Marr
THAT County Council approves the confidential report titled "Tentative Collective Agreement —
Ontario Nurses' Association" from the Director of Human Resources, dated May 1, 2015 and
the recommendations contained therein; and,
THAT the necessary bylaw be prepared; and,
THAT the Warden and Chief Administrative Officer be authorized and directed to sign the
Collective Agreement between the parties, subject to ratification.
- Carried.
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT the confidential update on the acquisition of lands along the preferred route for the
relocation of parts of Dexter Line from the County Solicitor be received and filed.
- Carried.
Regional Rideshare Program
The County Solicitor provided advice as requested by Council, concerning liability and other
legal matters regarding the County's participation in the Regional Rideshare Program. It is
further noted that discussions are still ongoing.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Marr
Seconded by Councillor Currie
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Wiehle
Seconded by Councillor Jones
THAT By -Law No. 15-16 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the May 12, 2015 Meeting" be read a first, second
and third time and finally passed.
- Carried.
9
County Council 9 May 12, 2015
ADJOURNMENT
Moved by Councillor Currie
Seconded by Councillor Wolfe
THAT we do now adjourn at 12:04 p.m. and meet again on May 26, 2015 at the County
Administration Building Council Chambers at 9:00 a.m.
Mark McDonald,
Chief Administrative Officer.
10
- Carried.
Paul Ens,
Warden.
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ST. THOMAS
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P 1C1
LRepart No OW -01-15 COUNTY
REPORT TO ELGIN COUNTY COUNCIL
FROM: Elizabeth Sebestyen, Acting Director
St. Thomas -Elgin Ontario Works
MEETING DATE: June 9, 2015
SUBJECT: Ontario Works Department Update
Recommendation:
THAT: Report OW -01-15 of the Acting Director of St. Thomas -Elgin Ontario Works be
received for information.
Background:
As the provincially -designated Consolidated Municipal Service Manager, the City of St. Thomas,
through the Ontario Works Department, delivers social services to low-income residents of the
City of St. Thomas and Elgin County in three main areas:
1. Ontario Works — provides financial help to cover the costs of basic living expenses
such as food and housing, and provides employment supports to help people find
jobs
2. Social Housing - provides funding and overall administration of social housing, rent
supplement, homelessness prevention, and new affordable housing programs
3. Child Care - manages the Child Care Fee Subsidy program for all families, sets
standards and provides funding for Child Care Service Providers and programs, and
is the system service manager for a seamless and integrated early learning and child
care system.
The County and City share costs in accordance with a recently -revised cost-sharing agreement.
Overall Department update:
With less than two years remaining in the Department's current lease at 423 Talbot Street in St.
Thomas, work is underway to investigate options for the future. The Department moved to its
present location in May 2001. The lease with owner Farhi Holdings expires in February 2017.
Confidential information related to property -related activities completed to date is provided in the
attachment to this report.
A decision by City Council on the future location of the Department is expected soon.
11
Ontario Works division highlights:
> A new case management application was introduced by the Province on November 11,
2014. The application, called the Social Assistance Management System (or SAMS), was
intended to facilitate and simplify the delivery of Ontario Works and Ontario Disability
Support Program (ODSP) assistance. Despite an investment of more than $240 -million by
the Province into system development over the past four years, the application has not
functioned properly since implementation. Ontario Works offices across the province
committed many hours of staff training during 2014, however staff have had to re -learn a
system that does not operate as intended. Staff frustration is extremely high. City Council
has been kept informed of the impact the new technology has had on the St. Thomas —
Elgin Ontario Works office. Mayor Heather Jackson brought local concerns to the Province's
attention in a letter to Premier Kathleen Wynne on May 8, 2015.
> Following consultations with representatives of the Elgin Funeral Directors Association, a
new Assisted Funerals Policy was implemented in June 2014. The following maximum
amounts are available:
(i) $3,500 plus HST for funeral services paid directly to funeral homes
(ii) $1,300 for burial services paid directly to cemeteries
(iii) $500 for cremation services paid directly to crematoriums.
Previously, effective February 1, 2013, the City had allowed a maximum of $3,500 paid to
funeral homes and inclusive of all funeral services as well as burial costs, cremations, and
services. Municipalities are legally required to pay the burial and cremation costs for
qualifying individuals. Through provisions in the Ontario Works Act, discretionary benefits
may be used to pay for funerals and burials of area residents who were in receipt of social
assistance. The new Assisted Funerals Policy is posted on the City of St. Thomas website
under "Ontario Works — List of Programs".
> The Department's first satellite office opened in Aylmer in September 2014. The office is
located in the Aylmer Community Services facility at 25 Centre Street behind Aylmer Town
Hall. Initially one Ontario Works caseworker met with clients each Wednesday. Due to
ongoing high demand, the service was extended to two days a week in October and will be
further extended to three days in June 2015. Three caseworkers share the caseload of
approximately 290 Ontario Works cases. (Each case may consist of a single recipient, a
couple, or a family.) The satellite office has proven to be a well-received and much-needed
service in Aylmer. Access to other services in the facility such as employment, literacy, and
translation services, are a good fit for the social services Department. The Department
intends to open a second satellite office in West Lorne to service the west end of the
County, possibly later this year.
> A Social Services Emergency Plan was developed in 2014. Staff received training through
the Red Cross. The Ontario Works Department's social services emergency plan provides
basic needs assistance (food, lodging, clothing, reception, registration, and personal
services) to residents of the City and the County in the event of a declared emergency. The
Social Services Plan is linked to the County's Emergency Plan and all lower -tier municipal
plans.
> The Ontario Works Department provided $80,000 in funding in 2014 and again in 2015 to
support the local Bridges Out of Poverty Chapter, headed by a Guiding Coalition
consisting of numerous community agencies. The Bridges strategy is designed to improve
the lives of people in poverty. Workshops were held in St. Thomas and West Lorne in 2014;
four workshops are planned this year in St. Thomas and Aylmer. YWCA St. Thomas Elgin is
the lead agency which facilitates workshops, organizes mentoring partnerships, and hosts
public awareness outreach.
12
2
Social Housing Division Highlights:
• In August 2014, the provincial and federal governments announced an extension to the
investment in Affordable Housing (IAH) program. The St. Thomas/Elgin area has been
allocated $4,513,200 over the six-year program from 2014/15 to 2019/20. City Council
approved a Program Delivery and Fiscal Plan which describes how the funds will be used,
as follows:
(i) New Rental Housing $3,136,300
(ii) Ontario Renovates Program $ 632,240
(iii) Housing Allowance Program $ 519,000
(iv) Administrative fees $ 225,660
• The New Rental Housing component funding is earmarked for the construction of new
affordable housing in St. Thomas and Elgin County. A Request for Proposals was issued in
early April, closing June 4, 2015. A Selection Committee, including a County representative,
will evaluate proposals on June 16, 2015. Following City Council's endorsement, the
committee's prioritized proposals will be forwarded to the Province for approval.
➢ In the Ontario Renovates component, $382,240 has been set aside to assist owners of
residential care homes with the cost of installing mandatory sprinkler systems. As well,
beginning April 1, 2015, $50,000 per year will be available to help residential homeowners
with the cost of essential repairs such as new roofs or furnaces. In the previous home repair
program which ran from 2012 to 2014, twenty-one households received assistance as
follows:
of recipients Location
12 .....St. Thomas
Rodne"
Aylmer
Dutton
Vienna
Southwold
Assistance provided µ
$43,071.13
$19,367.28
$15,458.00
$13,598.16
$5,189.76 ...............................
$4,192.37. ................. mmmmmm
$100,876.70 ........................._
Total 21
z The Housing Allowance component helps about 60 households with the cost of rent in the
private sector by offering up to $150 per month, paid directly to landlords. $100,000 per year
has been allocated for this program which has operated for many years and is a successful
strategy to help increase the range of affordable housing options for people in need.
An allocation of $1,222,200 each year for the 2015/16 and 2016/17 fiscal years has been
confirmed under the provincial Community Homelessness Prevention Initiative (CHIN).
The funding helps support a range of activities to prevent, reduce, and address
homelessness. For the 2015/16 fiscal year,
(i) $602,730 will go to community agencies which provide emergency or transitional
housing including Inn Out of the Cold, YWCA St. Thomas Elgin, Fresh Start
Maternity Supports, and CMHA (for the delivery of the residential care homes
program to support residents who require assistance with their daily living activities)
(ii) $558,360 will be used for the in-house HeLP Program which provides financial
assistance to households who face eviction due to rent or utility arrears. Other
assistance is also available such as food vouchers and help with moving expenses
or essential furniture. One Department staff position is funded through CHPI.
(iii) $61,110 or 5% of the total allocation is applied toward program administration costs.
13
3
• On average in 2014, there were 290 applicant households per month on the central waiting
list for subsidized housing compared to 265 in 2013. This is the chronological waiting list
for rent -geared -to -income housing at the 11 housing providers in St. Thomas and Elgin
County with approximately 1,100 units of social housing who are required under the Housing
Services Act to participate in a central wait list system. Over the past five years, the number
of households waiting for subsidized housing has averaged 270 applicants. This is an
increase over the previous five-year average of 225 applicants. The strongest demand has
consistently been for one -bedroom units.
160
140
0
▪ 120
V
• 100
0.
< s0
o 60
.040
Z 20
0
Waitlist Comparison 2013-2014
Bachelor 1 Bdrm 2 Bdrm 3 Bdrm 4 Bdrm 5+Bdrm
Type of Accomodations
Children's Services Division - Highlights
D A new staff position was created in May 2014 as a two-year contract. The new Children's
Services Community Planner is responsible for liaising with community partners in the
development and implementation of an integrated Community Plan for children's services in
St. Thomas and Elgin County. Funding for the Early Child Development Planning initiative is
$23,900 and includes funding for Aboriginal planning supports. The Planner works closely
with the lead planning body, the Elgin Children's Network, to link the work of the Network
with the Service Manager's legislated role as system service manager. The Planner works
with the community to develop effective approaches in implementing Child and Family
Centres that will make programs and services easier to navigate and support convenience
for parents and families.
• Full implementation of full-day kindergarten was completed in September 2014. Before -and -
after -school child care services are now available at a number of schools in St. Thomas and
Elgin County. The chart below illustrates the types of licensed child care spaces available.
As of December 31, 2014, there were 1,874 licensed spaces in the Service Manager Area.
Two new centres opened in early 2015 including 81 spaces at Early Learning Centre's new
Orchard Park facility, and 55 spaces at Early Learning Centre's new Aylmer location at 344
Talbot Street.
14
2014 licensed spaces by age groups
Licensed Home Certified
Care Active
Spaces
Nursery 5%:
Schools
2%
Summer
Recreation Infants
Children 4%
Served
11111111 X111, 111111111111111110
SK
opo
infants
Toddlers
to Preschool
wu
.105K
u'1
K
ri School Aged
D In February 2015, the City entered into new Purchase of Services Agreements with
twelve children's services providers who support St. Thomas and Elgin residents. Through a
funding agreement with the Ministry of Education, the Ontario Works Children's Services
Division flows just under $5 -million in general operating and special purpose funds for
capacity building and capital subsidies for child care providers, child care fee subsidies for
eligible parents, support for children with special needs in childcare, and fee subsidies for
children's recreation programs. 10% of the total provincial funding allocation is applied
toward the Department's administrative costs related to the children's services division.
D An additional $469,670 was received from the Province for a new Child Care Wage
Enhancement Grant initiative to support a wage increase for child care staff of up to $1
per hour in 2015 plus 17.5% for benefits. The funding is intended to close the gap between
wages paid for Registered Early Childhood Educators in the publicly funded education
system and those in the licensed child care sector. Staff whose wages were less than
$26.67 per hour are eligible. Application forms and information is posted on the City of St.
Thomas website under "Child Care Wage Enhancement/Home Child Care Enhancement".
Deadline to apply for the 2015 funding is June 30, 2015. The initiative is intended to be
ongoing and will be available in 2016 as well.
> Child care fee subsidies increased in 2014, largely due to the increase in the number of
before -and -after-school programs now available. Applications are processed by two Child
Care Coordinators in the Ontario Works office. In 2014, the average monthly number of
children receiving subsidized child care increased by 55 to 447. There are no waiting lists for
subsidized child care spaces at this time. Subsidized child care is available, for the most
part, to working parents who meet financial eligibility criteria.
15
Average Monthly Number of Children Served
Through Fee Subsidy Child Care
, q' '41111111' 111111
M�uu
447
Fil
2008
Conclusions
2009
2010
2011
2012
2013
Council's acceptance of this information report is respectfully requested.
Submitted by
Elizabe
Acting
16
2014
Ti Bf'! Fi4:f M@'p7lk,N, :afo V i[DIrP TI CITY of
ST. THOMAS
ST. THOMAS - ELGIN
ONTARIO WORKS
423 Talbot Street
St. Thomas, Ontario
N5P 1C1
AVOW/46 Dy'
[Report No. OW-02-15...COUN„@r�
REPORT TO ELGIN COUNTY COUNCIL
FROM: Elizabeth Sebestyen, Acting Director
St. Thomas -Elgin Ontario Works
MEETING DATE: June 9, 2015
SUBJECT: 2015 Ontario Works Budget Review
Recommendation:
THAT: Report OW -02-15 of the Acting Director of St. Thomas -Elgin Ontario Works be
received for information.
2015 Ontario Works Budget Review:
The Ontario Works Department delivers social services in three main areas:
(1) income and employment assistance (known as Ontario Works)
(2) subsidized child care
(3) social and affordable housing
As the provincially -designated Consolidated Municipal Service Manager for social services, the
City of St. Thomas, through the Ontario Works Department, provides these services to low-
income residents of both the City and the County.
This report provides highlights of the 2015 Ontario Works budget as approved by City Council
on March 30, 2015. A copy of the Department's approved budget is attached.
The County shares social services costs in accordance with City/County cost-sharing provisions.
City and County representatives recently negotiated revisions to the original 17 -year-old service
agreement. In the new agreement, approved by City Council on April 7, 2015, program costs
will be shared on the basis of actual annual caseload/useage within the City and County.
Sharing of the City's administrative/overhead costs will be phased out over the next ten years.
The following chart compares the 2014 and 2015 budgeted County share of social assistance
costs. The principles of the new cost-sharing agreement were incorporated into the Ontario
Works Department budget as of January 1, 2014. The 2015 budget was prepared on the basis
17 1
of the previous year's actual caseload/useage; final shared costs are subject to adjustments to
reflect actual current year caseload/useage and actual program costs. In 2014, the final
adjusted County cost was $2,777,425, compared to a budgeted amount of $2,941,324.
..... ...............
tri 00° II S, 00mpwi*!V
ji:
� U D lull IIIIIIIIIIIIII
„1,1 1111111111111111111111111111„1111111 1 11
11111(,(1(,(1(,,1,(1 11( 111 111(111111111111(11111111(1( 11(11111111(1, It( 0111111111111111111111111111111
,111,11111 11
1 1,1 1111 11
111,11111111111111,1„1,1 1 111111
ILO 11111111111111111111 111111111ovovigpj,1,1,1111,1,1i, 11011010101
, II( 111111111111111
111
Illi611111,
111 11r, 0 iphilo
si
1,0110 01000,01001
plispopipop
01,i0,0‘1, 1111110i
iono
Increase /
2014 Budget 2015 Budget (Decrease)
$727,326 622,658 ($104,668)
$364,934 309,477 ($55,457)
$1,092,260 932,135 ($160,125)
$137,865 114,949 ($22,916)
$107,899 86,316 ($21,583)
$245,764 201,265 ($44,499)
$1,375,469 1,495,060 $119,591
$227,831 201,081 ($26,750)
$1,603,300 1,696,141 $92,841
$2,941,324 $2,829,541 $111„783
The budgeted 2015 County share represents a decrease of 3.8% in County costs as compared to
the 2014 budget.
2015 Budget Review - Ontario Works:
• With limited data available due to technical problems with the new provincial case
management application (Social Assistance Management System or SAMS) introduced in
November 2014, the actual number of active Ontario Works recipients is not available as of
December 31, 2014. In staff's best estimate, the monthly caseload average was not
significantly different from the previous year, at about 1,670 cases.
• The provincial upload of direct benefit costs continues until 2018. In 2015, the provincial
share of direct benefits (for income assistance and employment supports) increased to
91.4% (88.6% in 2014). The upload results in net savings to the City of about $316,000 as
compared to the 2014 cost sharing. The savings are passed on to the County by way of
reduced program costs.
• A gross amount of $80,000 was included in the Employment Related Expenses category for
the Bridges Out Of Poverty initiative.
• The Province has provided additional funding of $133,800 to date in 2015 to help with staff
overtime and other costs related to the implementation of SAMS. One contract caseworker
position has been extended to March 31, 2016 to assist with the extra workload. The
additional funding will also be used to offset additional staff training costs and overtime.
• $6,000 has been included in the Office Space Rental line to cover rent for the Aylmer
satellite office and the planned new satellite office in West Lorne. A one-time amount of
$5,000 was added to the Office Supplies line for office furnishings.
18 2
2015 Budget Review— Housing Services:
• A 15% increase in subsidy was approved for Elgin and St. Thomas Housing Corporation. The
Housing Corporation is funded on the basis of a break-even budget approved by the
corporation's Board of Directors. The City subsidy (cost -shared with the County) makes up
the shortfall between projected revenues (based on geared -to -income rents) and estimated
expenses. Of a total of 530 units of housing owned by the Housing Corporation, 115 units
are located in the County (80 in Aylmer, 10 in Rodney, and 25 in West Lorne).
• The 13 other private non-profit social housing providers in St. Thomas and Elgin County are
funded under either a legislated funding formula using benchmarked costs and revenues or
in accordance with the terms of an Operating Agreement. Overall, subsidy costs are
expected to increase by 5.78% in 2015 based on subsidy estimates.
• Half of the salary and benefits costs for one Housing Program Coordinator and the full salary
cost of the second Housing Program Coordinator are offset by administrative or program
funding provided by the Province through the Community Homelessness Prevention
Initiative (CHPI) or Investment in Affordable Housing (IAN) programs.
• The cost of the Housing Development Consultant is fully funded using administrative dollars
provided through the Canada -Ontario Investment in Affordable Housing Program.
2015 Budget Review — Child Care
• The child care division enters the third year of the new provincial funding formula. Total
funding from the Province of $5,449,262 is an increase of $568,870 over the 2014
allocation. The funds are used, for the most part, to provide general operating grants for
child care providers in St. Thomas and Elgin County and to provide child care fee subsidies
for qualifying families.
• In addition to the 2015 total funding allocation, new funding in the amount of $469,670 was
provided in 2015 for a wage enhancement initiative designed to close the gap between
Registered Early Childhood Educators working in the publicly funded education system and
those in the licensed child care sector.
• Service Managers may use up to 10% of the total allocation to pay for child care division
administration costs such as salaries, benefits, consultants, office supplies and equipment.
The City is required to cost -share the first $131,000 after which the balance is 100%
provincially funded.
Conclusions
Council's acceptance of this information report is respectfully requested.
Submitted by
r ,‘
Elizabeth ,;e1,. estyen �`
Acting ! ire:or
19 3
DESCRIPTION
2014 2014 2015 201412015
ACTUAL ANNUAL VARIANCE ANNUAL BUDGET CHANGE
YTD BUDGET
socIAL' ONTARIO WORKS
ADMINISTRATION
REVENUE
61-1-01-0-0000-9515 Wage Recovery
TOTAL REVENUE
EXPENSES
61-1-01-0-0000-3010
61-1-01-0-0000-3029
61-1-01-0-0000-3120
61-1-01-0-0000-3130
61-1-01-0-0000-3135
61-1-01-1-0000-4173
61-1-01-1-0000-4175
61-1-01-1-0000-4249
61-1-01-1-0000-4257
61-1-01-1-0000-4275
61-1-01-1-0000-7046
61-1-01-1-0001-3211
61-1-01-1-0001-4023
61-1-01-1-0001-4051
61-1-01-1-0001-4160
61-1-01-1-0001-5010
61-1-01-1-0001-5011
61-1-01-1-0001-5510
61-1-01-1-0004-4169
61-1-01-1-0005-4280
61-1-01-1-0005-4281
61-1-01-1-0006-4025
61-1-01-1-0006-4040
1-1-0006-4050
-1-0006-7046
61- 01-8-0000-4120
61-1-01-8-0000-4171
61-1-01-8-00004177
61-1-01-8-0000-5012
61-1-01-8-0000-5013
61-2-01-0-0003-9040
61-2-01-1-0001-9515
61-2-01-2-0000-9040
61-2-01-3-0002-9040
61-2-01-4-0000-9040
61-2-01-5-0000-9513
61-2-01-5-0000-9520
61-3-01-1-0000-9515
61-3-01-1-0003-9040
61-3-01-1-0009-9040
61-2-01-0-0000-4035
61-2-01-0-0000-5011
61-2-01-0-0001-4169
61-2-01-1-0000-3010
61-2-01-1-0000-3011
1-1-0000-3090
1-1-0000-3120
61- -01-1-0000-3130
Reg Full-time Wages
Salary Distributions
All Statutory Benefits
All Employer Benefits
OMERS
Office Equipment - Rental/Lease
Office Equipment - Purchases
Telephone Services
Regular Postage/Courier
Photocopying Expense
Administrative and Accommodation Allocation
Clothing Allowance
Association Membership Fees
Advertising and Marketing
Office Equipment Maint/Repair
General Supplies
Office Supplies
Books & Subscriptions
Information Systems/Technology
Travel
Training & Development
Medical/Physical Fitness
Legal Fees - Administration
Professional Fees
Professional Fees Allocation
Janitorial Cleaning
Building Rent/Lease
Building Operating Costs
Building Maint/Repair Supply
Janitorial Supplies
TOTAL EXPENSES
$2,057
2,057
0%
0°%
BUDGET ($) (°kj
294,519 291,807 1% 244,885
(374,643) -100% (318,421)
19,845 20,081 -1% 16,972
41,410 32,075 29% 30,675
32,491 30,679 6% 25,689
5,672 10,000 -43% 10,000
559 10,000 -94% 10,000
32,314 18,000 80% 22,000
33,984 40,000 -15% 40,000
7,523 9,500 -21% 8,000
(380,625) -100% (380,950)
300 -100%
9,588 10,000 -4% 10,000
500 -100% 500
1,200 -100% 1,200
1,346 10,000 -87% 8,000
37,583 36,000 4% 40,000
946 1,000 -5% 1,000
33,118 30,000 10% 25,000
857 3,000 -71% 2,000
1,450 7,000 -79% 5,000
637 125 410% 250
10,685 7,000 53% 10,000
15,651 0% 6,000
(10,258) 0%
12,281 13,000 -6% 13,000
90,635 95,000 -5% 90,500
72,111 74,000 -3% 74,000
2,321 3,000 -23% 3,000
1,004 2,000 -50% 1.500
748,272 (1) -748273001
MATANI
EMPLOYMENT AND INCOME SUPPORT
REVENUE
MCSS - Administration/COA
Wage Recovery
MOH - Homemakers Funding
MCSS - Energy Emergency Funding
MCSS - Assistance Subsidy (Form 3028)
County of Elgin - Cost Share Subsidy
County of Elgin - Admin Subsidy
Misc. Recoveries
Outcome Based Funding
MCSS - LEAP Incentives Subsidy
TOTAL REVENUE
EXPENSES
Emergency Planning
Office Supplies
Administrative and Accommodation Allocation
Reg Full-time Wages
Reg Part-time Wages
O/T
All Statutory Benefits
All Employer Benefits
1,198,965 1,285,437
343
6,597 3,200
7,032 9,000
11,607,360 12,655,633
654,107 727,326
321,660 364,934
70,257 36,600
1,101,610 1,095,982
886 1,000
14,968,817 16,179,112
7,514 7,500
2,349
327,338
1,595,064 1,824,376
290,388 200,000
1,381
156,367 161,689
234,352 231,551
20
-7% 1,349,920
0%
106% 6,800
-22% 9,000
-8% 13,130,981
-10% 622,658
-12% 309,477
92% 66,900
11/4 1,104,800
-11% 1,500
0%
0%
(46,922) -16%
56,222 -15%
(3,109) -15%
(1,200) -4%
(4,990) -16%
0%
0%
4,000 22%
0%
(1,500) -16%
(325) 0°/
(300) -100%
0%
0%
0%
(2,000) -20%
4,000 11%
0%
(5,000) -17%
(1,000) -33%
(2,000) -29%
125 100%
3,000 43%
6,000 01
0%
0%
(4,500) -5%
0°%
0%
(500) -25%
1 -100%
4
64,483 5%
01
3,600 113%
0%
475.348 4%
(104,668) -14%
(55,457) -15%
30,300 83%
8,818 1%
500 50%
-7% 16,602,036 422,924 3%
0% 7,500
0%
-100% 327,617
-13% 1,782,712
45% 260,000
0%
-3% 158,609
1% 286,004
0%
0%
279 0%
(41,664) -2%
60,600 30%
0%
(3,080) -2%
54,453 24%
03/17115
12,08 PM
Page; 73
61-2-01-1-0000-3135
1-1-0000-4025
-1-0000-4059
6 I -1-0000-4171
61-2-01-1-0000-4280
61-2-01-1-0000-4281
61-2-01-1-0001-3211
61-2-01-1-0001-4023
61-2-01-1-0001-4040
61-2-01-1-0002-3029
61-2-01-1-0003-4075
61-2-01-1-0003-4280
61-2-01-2-0000-4340
61-2-01-3-0002-4311
61-2-01-4-0000-4311
61-2-01-4-0000-4313
61-2-01-4-0000-4314
61-2-01-4-00004370
61-2-01-4-0000-4380
61-2-01-4-0002-4333
61-2-01-4-0002-4336
61-2-01-4-0002-4339
61-2-01-4-0002-4370
61-2-01-4-0003-4333
61-2-01-4-0003-4336
61-2-01-4-0003-4351
61-2-01-4-0003-4352
61-2-01-4-0003-4370
61-2-01-8-0000-7045
61-3-01-1-0000-3010
61-3-01-1-0003-4375
61-3-01-1-0005-4352
61-3-01-1-0006-4352
61-3-01-1-0006-4372
61-3-01-1-0007-4385
61-3-01-1-0007-4387
61-3-01-1-0009-4382
ret 'NIA -0009-4389
6(7%h-2-0001-4390
61-4-01-1-0000-9040
61-4-01-1-0000-9515
61-4-01-2-0002-9040
61-4-01-4-0000-9040
61-4-01-4-0010-9040
61-4-01-5-0000-9513
61-4-01-5-0000-9520
61-4-01-0-0000-4051
61-4-01-0-0001-4051
61-4-01-0-0006-4025
61-4-01-1-0000-3010
61-4-01-1-0000-3011
61-4-01-1-0000-3120
61-4-01-1-0000-3130
61-4-01-1-0000-3135
61-4-01-1-0000-4025
61-4-01-1-0000-4280
61-4-01-1-0000-4281
61-4-01-1-0001-3211
61-4-01-1-0001-4040
�% 110001-4350
.,„„(,)1A-0002-3029
61.4-01-2-0001-4340
DESCRIPTION
Omers
Medical/Physical Fitness
Contracted Employee
Office Rent
Staff Mileage
Staff Training & Development
Clothing/Uniform Allowance
Association Membership Fees
EIS Legal Expenses
Salary Distributions - Administration
Contracted Services
Accede Costs
OW Income Mice Homemakers (80% AND 100
Energy Emergency Expenses
O.W. Allowances
Reimbursements
Family Resp Centre Recoveries
Personal Needs Subsidy
Transition Child Benefits
Prosthetic Appliances
Dental Services
Funeral
Other - Heatth/Non Health related
Prosthetic Appliances for Dep Children
Dental Services for Dependent Children
Diabetic Suppties
Medical Transportation
Other - Full Time Employment
City O/H Allocation
Reg Full-time Wages
ERE - Addiction
CPE Transportation
ERE - Transportation
ERE - Supplies & Services
ERE - Employment Placement Incentives
ERE - Self Employment Fee
ERE - Leap Supports
Leap Incentives
Goods & Services Sponsor Community Particip
TOTAL EXPENSES
TOTAL EMPLOYMENT ANO] INCOME
CHILD CARE
R NUE
MCYS - Childcare Administration
Misc. Recoveries - Administration
EDU 80/20 Funding
EDU 100% Funding
Capital Retrofit
County of Elgin - Cost Share Subsidy
County of Elgin - Admin Subsidy
TOTAL REVENUE
EXPENSES
Advertising, Marketing & Prom.
Administrative and Accommodation Allocation
Professional Fees Allocation
Reg Full-time Wages
Reg Part-time Wages
All Statutory Benefits
All Employer Benefits
Omers
Medical/Physical Fitness
Staff Mileage
Staff Training & Development
Clothing Allowance
Childcare Legal Fees
Childcare Stablization expense
Salary Distributions - Administration
Special Needs Costs
2014
ACTUAL
YTD
$173,267
16,775
5,433
30,228
286
9,186
14,782
8,246
7,032
12,701,100
(204,892)
(156,484)
193,875
39,177
221,314
115,990
63,580
9,488
111,213
1,756
101,409
14,374
234,645
12
22,051
93,063
140,800
9,685
8,229
2,275
1,500
214
2014
ANNUAL VARIANCE
BUDGET
$189,707
450
20,000
4,000
27,000
300
250
2,500
322,193
6,000
13,500
4,000
9,000
13,522,500
2,000
105,000
30,000
150,000
190,000
160,000
9,000
95,000
2,000
100,000
20,000
234,645
1,500
9,000
95,000
150,000
5,000
7,000
2,000
1,000
16,277,024 18,241,999
2015
ANNUAL
BUDGET
2014/2015
BUDGET CHANGE
($) (%)
-9% $197,703 $7,996
(450)
20,000
6,000 6,000
6,000 2,000
20,000 (7,000)
(300)
250
2,500
273,842 (48,351)
6,000
15,000 1,500
8,500 4,500
9,000
13,522,500
-100%
-16%
0%
36%
12%
-100%
14%
-100%
-100%
53%
9%
106%
-22%
-6%
0%
0°%
-100%
85%
31%
48%
-39%
-60%
5%
17%
-12%
1%
-28%
0%
0%
-100%
145%
-2%
-6%
94%
18%
14%
50%
0%
-11%
1, '. 7 '210GZB87 ..
180,804 131,401
(67,183)
2,296,989 2,296,989
2,475,902 2,475,902
52,171 52,171
136,350 137,865
94,303 107.899
5,169,336 5,202,227
2,000
105,000
40,000
240,000
140,000
65,000
10,000
115,000
2,000
105,000
20,000
294,755
1,500
15,000
115,000
150,000
15,000
10,000
3,000
1,500
18,359,492
4%
-100%
0%
0%
50%
-26%
-100%
0%
0°%
-15%
0%
11%
113%
0%
0%
0%
0%
0%
0%
10,000 33%
90,000 60%
(50,000) -26%
(95,000) -59%
1,000 11%
20,000 21%
0%
5,000 5%
0%
60,110 26%
0%
0%
6,000 67%
20,000 21%
0%
10,000 200%
3,000 43%
1,000 50%
500 50%
0%
117,493 1%
38% 178,368 46,967
0%
0% 2,296,989
0% 3,514,442 1,038,540
0% 51,921 (250)
-1°% 114,949 (22,916)
-13% 86,316 (21,583)
36%
0°%
0%
42%
0%
-17%
-20%
-1% 6,242,985 1,040,758 20%
25 -100% (25)
26,644 -100% 26,667 23
7,063 0% 20,000 20,000
221,000 188,630 17% 313,120 124,490
1,013 0°%
13,676 14,489 -6% 33,834 19,345
30,726 21,776 41% 32,105 10,329
19,021 14,577 30% 14,763 186
125 -100% (125)
1,272 1,800 -29% 1,800
2,061 2,000 3% 2,200 200
150 -100% (150)
7,001 1,000 600% 5,000 4,000
35 0%
26,225 -100% 22,289 (3,936)
419,996 471,000 -11% 474,000 3,000
21
-100%
0%
0%
66%
0%
134%
47%
1%
-100%
0%
10%
-100%
400%
0%
-15%
1%
03/17/15
12:08 PM
Page: 74
61-4-01-2-0001-4341
6 w1-2-0002-4340
i//)1-2-0002-4390
6 1-2-0003-4344
61-4-01-2-0003-4345
61-4-01-2-0004-4346
61-4-01-2-0007-4341
61-4-01-3-0006-4340
61-4-01-3-0010-4340
61-4-01-3-0011-4340
61-4-01-4-0010-4340
61-4-01-8-0000-7045
61-5-01-0-0001-9040
61-5-01-0-0015-9040
61-5-01-0-0020-9040
61-5-01-0-0030-9040
61-5-01-1-0001-9075
61-5-01-1-0003-9040
61-5-01-1-0005-9040
61-5-01-1-0009-9040
61-5-01-5-0000-9513
61-5-01-5-0000-9520
61-5-01-0-0000-3010
4 1-0-0000-3120
��i'' -0-0000-3130
6 LA/1-0-0000-3135
61-5-01-0-0000-4023
61-5-01-0-0000-4025
61-5-01-0-0000-4040
61-5-01-0-0000-4075
61-5-01-0-0000-4077
61-5-01-0-0000-4179
61-5-01-0-0000-4280
61-5-01-0-0000-4281
61-5-01-0-0000-5010
61-5-01-0-0001-4051
61-5-01-0-0002-3029
61-5-01-0-0005-4075
61-5-01-0-0005-7011
61-5-01-0-0005-7015
61-5-01-0-0005-7411
61-5-01-0-0010-4075
61-5-01-0-0010-7015
61-5-01-0-0015-4075
61-5-01-0-0015-7011
61-5-01-0-0020-4075
61-5-01-0-0030-4301
61-5-01-1-0000-4301
61-5-01-1-0001-4301
61-5-01-1-0002-4301
61-5-01-1-0003-4301
61-5-01-1-0003-4303
61-5-01-1-0004-4050
61-5-01-1-0005-4303
61-5-01-1-0009-3025
61-5-01-1-0009-3029
61-5-01-1-0009-4311
61-5-01-1-0009-7015
61-5-01-8-0000-7045
DESCRIPTION
General Operating Grant Costs
DNA Fee Subsidy
Health & Safety Proposal
Ontario Works Childcare Formal
Ontario Works Childcare Informal
Resource Centre Funding - EACL
Capacity Building Expense
Best Start Wage Improvement
Best Start - Planning Implementation Expenses
Extended Day Fee Subsidy
Capital Retrofit Expense
City Oki Allocation
TOTAL. EXPENSES
2014 2014 2015 2014/2015
ACTUAL ANNUAL VARIANCE ANNUAL BUDGET CHANGE
YTD BUDGET % BUDGET ($) (%)
$2,132,921 $2,471,914 -14% 52,471,914 0%
1,903,452 1,700,000 12% 1,974,938 274,938 16%
252,252 0% 250.000 250,000 0%
249,851 270,000 -7% 250,000 (20,000) -7%
4,610 5,000 -8% 5.000 0%
31,982 31,982 0% 31,982 0%
40,554 40,554 0% 42,788 2,234 6%
0% 469,670 469,670 0%
23,900 23,900 0% 23,900 0%
178,391 275,000 -35% 200,000 (75,000) -27%
34,752 52,171 -33% 51,921 (250) 0%
23,464 23,464 0% 29,477 6,013 26%
5,598,993 5,662,426 -1% 6,747,368 1,084,942 19%
TOTAL CHIOD Cm " 429, 1 460,1t)9 .:.. r5 1383
SOCIAL HOUSING
REVENUE
AHP Admin Funding
AHP Rental Unit Construction Funding
Provincial Affordability Payment funding
Debenture Funding
Federal Non -Specific Grant
SCRSP - Strong Communities Rent Supplemen
Housing Allowance Subsidy
CHPI Funding
County of Elgin - Cost Share Subsidy
County of Elgin - Admin Subsidy
TOTAL REVENUE
EXPENSES
Reg Full-time Wages
All Statutory Benefits
All Employer Benefits
Omers
Association Membership Fees
Medical/Physical Fitness
Legal Fees
Development Consultant
AHP Program Delivery Expenses
Contracted Services
Travel
Staff Training & Development
Goods & Services
Administrative and Accommodation Allocation
Salary Distributions - Administration
AHP Home Ownership Program
AHP Home Ownership Trfr to Reserve
AHP Home Ownership Trfr from Reserve
AHP Home Ownership Interest
Home Repair Expenses
Transfer from Reserves
AHP Rental Unit Construction
AHP Rental Unit Construction Trfr to Reserve
Provincial Affordability Payment
Debenture Expense
Service Manager Subsidy - Non Profit Providers
Service Manager Subsidy - Federal Providers
ESHC Subsidy
OCHAP CHSP Rent Supplement
Provincial Rent Supplement
Help program expenses
Housing Allowance Program Expenses
CHPI Admin Expenses
Salary Distributions - CHPI
CHPI Expenses
CHPI Transfer from Reserve
City O/H Allocation
TOTAL EXPENSES
23,273 70,800 -67%
180,000 180,000 0%
237,822 241,656 -2%
495,305 -100%
918.296 918,294 0%
203.734 203,734 0%
68,323 34,290 99%
1,328,304 906,410 47%
1,309,056 1,375,469 -5%
207.896 227.831 -9%
45,575
241,656
495,305
883,043
203,734
85,000
1,222,201
1,495,060
201,081
4,476,704 4,653,789 -4% 4,872,655
128,399
9,667
25,909
16,293
764
4,200
212,840
14,653
31,265
23,313
850
125
10,166 34,800
1,000
4,159 5,600
360 3,000
2,417 3,000
4,932 1,000
26,644
26,225
(9,433) 10,000
9,544
(10,000)
(111)
9,656 22,118
(96,611) (22,118)
342,000 342,000
(162,000) (162,000)
237,822 241,656
495,305
3,105,381 3,270,974
88,004 88,004
1,450,007 1,450,007
71,103 65,000
225,509 215.000
122,515 400,000
68,323 34,290
118,977 58,406
(118,977) (128,406)
889,381 520,457
197,430 (130,860)
15.465 15,465
6,771,251 7,159,613
784,, '1%
(25,225) -36%
(180,000) -100%
0%
0%
(35,251) -4%
0%
50.710 148%
315,791 35%
119,591 9%
(26.750) -12%
218,866 5%
-40% 257,804 44,964 21%
-34% 16,091 1,438 10%
-17% 30,169 (1,096) -4%
-30% 28,530 5,217 22%
-10% 900 50 6%
-100% 125 0%
0% 0%
-71% 36,960 2,160 6%
-100% 1,000 0%
-26% 5,700 100 2%
-88% 3,000 0%
-19% 3,000 0%
393% 7,475 6,475 648%
-100% 26,667 23 0%
-100% 22,289 (3,936) -15%
-194% 20,000 10,000 100%
0% 0%
-100% (20,000) (10,000) 100%
0% 0%
-56% 50,000 27,882 126%
337% (147,360) (125,242) 566%
0% (342,000) -100%
0% 162,000 -100%
-2% 241,656 0%
-100% 495,305 0%
-5% 3,349,524 78,550 "" 2%
0% 33.737 (54,267) -62%
0% 1,668,586 218,579 ' 15%
9% 70,000 5,000 "" 8%
5% 225,500 10,500 5%
-69% 450.000 50,000 13%
99% 85,000 50,710 148%
104% 160,110 101,704 174%
-7% (160,110) (31,704) 25%
71% 612,091 91,634 18%
-251% 130,860 -100%
0% 19.424 3,959 26%
-5%
7,593,173
433,560 6%
OT ,SOCj ' Ot)sING _ - ,M ;57 :. ;' , ,,. ., 1:$;:::0...
22
03/17/15
12;08 PM
Page; 75
61-6-01-0-0000-9010
61-6-01-0-0000-9340
61-6-01-0-0000-9514
61-6-01-0-0000-9516
61-6-01-0-0000-7411
61-6-01-0-0000-7991
61-6-01-0-0030-9010
61-6-01-0-0000-4065
61-6-01-0-0001-4042
61-6-01-0-0001-4043
61-6-01-0-0001-4051
61-6-01-0-0001-4160
61-6-01-0-0001-4171
61-6-01-0-0001-4174
61-6-01-0-0001-4247
61-6-01-0-0001-4249
61-6-01-0-0001-5011
61-6-01-0-0001-7490
61-6-01-0-0001-7910
61-6-01-0-0010-7310
61-6-01-1-0000-3010
61-6-01-1-0000-3120
61-6-01-1-0000-3310
61-6-01-1-0000-4280
61-6-01-1-0000-4281
61-6-01-2-0010-4141
61*01-2-0010-4190
1-2-0010-4212
6 v,/e/t, -2-0010-5410
61-6-01-2-0010-5415
61-6-01-2-0010-5421
61-6-01-2-0010-6025
OR%
DESCRIPTION
PUBLIC HOUSING
REVENUE
ESHC Non -Specific Grant CMSM
ESHC Rental Revenue
Tenant Recoveries
Sundry Revenue
Investment Income
Bad Debts
Debenture
TOTAL REVENUE
EXPENSES
Sundry Services
Auditing & Accounting
Consultants - Legal
Advertising
Equipment Rental - Non Owned
Building Rental
Computer Lease
Postage/Courier
Telephone
Office Supplies
Bank Charges
Administration Expense
Debenture Expense
Reg Full-time Wages
All Statutory Benefits
From Workers Compensation
Staff Mileage
Staff Training & Development
Building Maintenance/Repair
City Own Property Taxes
Liability Insc. Premiums
Electricity (Hydro)
Water
Natural gas - heating
Capital Asset Repairs
TOTAL EXPENSES
2014 2014 2015 2014/2015
ACTUAL ANNUAL VARIANCE ANNUAL BUDGET CHANGE
YTD BUDGET BUDGET ($) (%) _
$1,450,007
1,775,579
29,250
37,278
2,350
(28,600)
495,305
3,761,169
-100% $1,668,586 $21B,579 15%
-100% 1,778,500 2,921 0%
-100% 19,250 (10,000) -34%
-100% 38,278 1,000 3%
-100% 2,100 (250) -11%
-100% (28,100) 500 -2%
-100% 495,305 0%
-100% 3,973,919 212,750 6%
750 -100% 306 (444) -59%
9,000 -100% 6,111 (2,889) -32%
10,000 -100% 10,747 747 7%
700 -100% 13 (687) -98%
6,830 -100% 6,835 5 0%
60,970 -100% 58,946 (2,024) -3%
34,850 -100% 28,451 (6,399) -18%
4,700 -100% 4,579 (121) -3%
14,950 -100% 15,673 723 5%
6,200 -100% 11,154 4,954 80%
4,800 -100% 4,499 (301) -6%
8,700 -100% 9,237 537 6%
495,305 -100% 495,305 0%
530,093 -100% 591,081 60,988 12%
188,878 -100% 223,055 34,177 18%
15,981 -100% 16,869 888 6%
7,500 -100% 8,083 583 8%
5,250 -100% 5,091 (159) -3%
637,010 -100% 684,176 47,166 7%
741,075 -100% 795,264 54,189 7%
75,927 -100% 90,000 14,073 19%
345,000 -100% 345,050 50 0%
95,000 -100% 98,044 3,044 3%
56,000 -100% 59,650 3,650 7%
405,700 -100% 405,700 0%
3,761,169 -100% 3,973,919 212,750 6%
TOTAL ONTAFtiO WO 4,778,626 5,028 % 4,982.,357 (46,552)
23
03/17/15
12:08 PM
Page: 76
REPORTS OF COUNCIL AND STAFF
June 9, 2015
Staff Reports — (ATTACHED)
Manager of Planning - Approval for Official Plan Amendment No. 15, Robert and Michele
Deryk Farms Ltd.
Manager of Planning — Bill 73 — Changes to the Development Charges Act, 1997 and the
Planning Act, 1990
Director of Community and Cultural Services — Renovations to Belmont Library
Director of Community and Cultural Services — Canada 150 Community Infrastructure Program
Application to Increase Storage for Museum
Director of Community and Cultural Services — Canada 150 Community Infrastructure Program
Application to Increase Storage for Archives
Director of Financial Services — April 2015 Budget Performance
Director of Financial Services — Part-time Clerical Position for Multiple Departments
Director of Engineering Services — Purchase of Bariatric Ambulance
Director of Homes and Seniors Services — Physiotherapy Services — Elgin County Homes
Director of Homes and Seniors Services — Terrace Lodge Redevelopment — 96 or 100 Bed
Option — Pros and Cons
24
urimik11O 4'1.7r ¢�
i un',,
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: May 26, 2015
SUBJECT: Approval for Official Plan Amendment No. 15
Lot 109, Concession 6 STR
53443 Heritage Line
Municipality of Bayham
File No.: BA-OPA15-15
Owner: Robert and Michele Deryk Farms Ltd.
INTRODUCTION:
This report will provide County Council with information required in order to consider
granting approval to the above noted Official Plan Amendment.
The Municipality of Bayham submitted Official Plan Amendment No. 15 to the County of
Elgin on April 17, 2015 for approval. In accordance with Section 17 of the Planning Act the
"Approval Authority" is required to make a decision in which it may approve, modify or
refuse to approve an official plan amendment. If the "Approval Authority" fails to make a
decision within 180 days after the amendment is received any person or public body may
appeal to the Ontario Municipal Board. (see attachments)
DISCUSSION:
The lands that are the subject of this application for Official Plan Amendment approval are
located in Part Lot 109, Concession 6 STR on the south side of Heritage Line immediately
east of Springer Hill Road and known municipally as 53443 Heritage Line, Municipality of
Bayham. The purpose of the Official Plan Amendment is to add a new section 2.1.7.5 to
Section 2.1.7 Farm Consolidation and Surplus Farm Dwellings, that would permit the
primary farm dwelling retained by the applicant to be located in an adjacent municipality
(across the road in Malahide Township).
The 2014 Provincial Policy Statement and the Elgin County Official Plan include policies
that permit surplus farm dwellings but neither policy includes a stipulation that the primary
farm dwelling being retained by the proponent farm operation shall be located within the
municipality where the surplus residence is situated. The Municipality of Bayham Official
Plan imposes this locational restriction but proposes to give relief, in this instance, by
adopting Official Plan Amendment No. 15.
The Municipality of Bayham held a public meeting to consider this Official Plan Amendment
on March 19, 2015 and no objections were received from the public.
The Municipality of Bayham received a planning report from its consultant IBI Group on
February 5, 2015 and a staff report dated April 2, 2015. Both reports supported the
proposed Official Plan Amendment.
Based on the site-specific nature of this Official Plan Amendment, it was determined that
circulation of this amendment to agencies and/or ministries was not required.
25
CONCLUSION:
The Council of the Municipality of Bayham supports this Amendment and adopted it by By-
law 2015-039 on April 2, 2015. The Municipality's Planning consultant presented a report
that offered no objections to the proposed Amendment and a municipal staff report
supported the Amendment.
The Manager of Planning has reviewed File No.BA-OPA15-15, along with the background
material that was submitted by the Municipality of Bayham. Based on the above the
Manager of Planning is satisfied that this Official Plan Amendment is consistent with the
Provincial Policy Statement and conforms to both the County of Elgin and Municipality of
Bayham Official Plans.
RECOMMENDATIONS:
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.15 to the Municipality of Bayham Official Plan, File No. BA-OPA15-15;
and,
THAT staff be directed to provide notice of this decision in accordance with the Planning
Act.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
26
AMENDMENT NUMBER 15
TO THE OFFICIAL PLAN
OF THE
MUNICIPALITY OF BAYHAM
SUBJECT: FARM CONSOLIDATION AND SURPLUS FARM
DWELLINGS
MUNICIPALITY OF BAYHAM
The following text and map schedule
constitute Amendment Number 15 to the
Official Pian of the Municipality of
Bayham
OFFICIAL PLAN
OF THE
MUNICIPALITY OF BAYHAM
THE attached text and map schedule constituting Amendment No. 15 to the Official Plan of the
Municipality of Bayham was prepared upon the recommendation of the Council of the Municipality
of Bayham after evaluation of public input pursuant to the provisions of the PLANNING ACT.
THIS Amendment was adopted by the Council of the Corporation of the Municipality of Bayham by
By-law No. 2015-039, in accordance with Section 17 of the PLANNING ACT, on the 2nd day of April
2015.
28
THE CORPORATION OF THE MUNICIPALITY OF BAYHAM
BY-LAW NO. 201 5-039
THE Council of the Corporation of the Municipality of Bayham, in accordance with the provisions of
the PLANNING ACT, hereby enacts as follows:
1) THAT Amendment No. 15 to the Official Plan of the Municipality of Bayham consisting of the
attached map schedule is hereby adopted.
2) THAT the Clerk is hereby authorized and directed to make application to the County of Elgin
for approval of the aforementioned Amendment No. 15 to the Official Plan of the Municipality
of Bayham.
3) THAT no part of this By-law shall come into force and take effect until approved by Elgin
County.
ENACTED AND PASSED this 2nd day of April 2015.
MAYOR CLERK
CERTIFIED that the above is a true copy of By-law No. 2015-039 as enacted and passed by the
Council of the Corporation of the Municipality of Bayham.
CLERK
29
OFFICIAL PLAN
OF THE MUNICIPALITY OF BAYHAM
AMENDMENT NO. 15
1. PURPOSE
The purpose of the official plan amendment is to change the policies of Section 2.1.7 Farm
Consolidation and Surplus Farm Dwellings.
2. LOCATION
The amendment applies to all lands designated "Agriculture" as shown on Schedule Al
Municipality of Bavham Land Use of the Official Plan.
3. BASIS OF THE AMENDMENT
The application is deemed to be in accordance with the Provincial Policy Statement 2014
and the Official Plan of the County of Elgin. Fora complete analysis of this criteria including
why the proposed application is recommended for approval see the memorandum dated
February 5, 2015 titled "Application to Amend the Official Plan - Pt. Lot 109, Concession 6,
STR, 53443 Heritage Line", by IBI Group.
4. DETAILS OF THE AMENDMENT
Section 2.1.7 is hereby amended by adding the following new subsection:
2.1.7.5 Notwithstanding Section 2.1.7.1 c), the dwelling located in Pt. Lot 109,
Concession 6, STR, and known municipally as 53443 Heritage Line, and
existing as of March 2015, may be severed as a surplus farm dwelling,
whereas the primary farm dwelling retained by the proponent farm
operation, ora registered owner of the proponent farm operation is located
within an adjacent municipality.
30
( ,(y, tIl 11 y"
REPORT TO COUNTY COUNCIL
FROM: Steve Evans, Manager of Planning
DATE: May 27, 2015
SUBJECT: Bill 73 — Changes to the Development Charges Act, 1997 and the
Planning Act, 1990
INTRODUCTION:
Starting in 2013, the Provincial government undertook province -wide consultations on
the Development Charges and Planning Acts. The stated purpose of the review was to
ensure both systems are predictable, transparent, cost effective and responsive to the
changing needs of our communities.
The Province is now proposing legislative changes to the Development Charges Act,
1997 and the Planning Act. The Province has stated that Bill 73 - the proposed Smart
Growth for Our Communities Act would give residents more say in how their
communities grow, set out clearer rules for land use planning, give municipalities more
independence to make local decisions and make it easier to resolve disputes.
This report provides County Council with a review of changes to the Planning Act, that
will streamline land use planning and appeals in Ontario. As the County of Elgin does
not have a Development Charges By -Law, proposed changes to that Act under Bill 73
are not reviewed in this report.
Analysis
Changes to the Planning Act include additional sections and provide for new regulations
covering a range of issues to enhance transparency and public participation in reaching
decisions, provide additional dispute resolution procedures, etc. Attached is a list of
changes being proposed which will be addressed in the table below.
Comments can be made through the Environmental Bill of Rights Registry until June 3,
2015.
Some of the proposed changes are positive and could be supported by the County of
Elgin. There are other changes that may not be as well suited in the Elgin County
context. The Manager of Planning has provided comments on each proposed change
and suggested recommendations have been provided for Council's consideration.
31
32
Proposed Change
Staff Analysis
Recommendation to Minister
1
expand the potential
use of alternative
notification and
consultation
processes for
additional matters
This provision allows for
alternative notice procedures
for matters other than official
plan, zoning, subdivision and
consent.
Elgin County supports the
proposed change provided that
the requirement is discretionary,
as opposed to mandatory.
2
requiring
municipalities to
include public
consultation policies
in their official plans
The Planning Act already
prescribes the minimum
requirements, and provides
discretionary powers if a
municipality chooses to have
alternative procedures (above
and beyond the minimum
requirements), in their OP's.
Elgin County recommends that
additional public consultation
procedures remain discretionary
in Official Plans.
3
require citizen
members on
planning advisory
committees across
Ontario, and require
planning advisory
committees in
single -tier and
upper -tier
municipalities in
Southern Ontario
(except the
Township of Pelee)
The Planning Act currently
provides discretionary powers
to Council, so that they "may"
constitute a planning advisory
Committee, and they "may"
appoint citizen members.
However, a statutory obligation
that a municipality "must" have
such committees, with citizen
appointees, seems
unreasonable, particularly in a
rural and small town context.
Elgin County supports citizen
involvement and recommends
that the tools available for
planning advisory committees
remain discretionary.
4
require local
planning authorities
to provide an
explanation of how
they considered
citizen input in their
notices of decision
Currently there is no such
requirement in the Planning
Act. However, input from the
public, is important and
encouraged by County Council
and Elgin's lower tier
municipal Councils. Such
input can be provided in various
ways including written and verbal
comments aired at public
meetings. Also submissions can
be made by mail, email and
on-line in many cases.
The requirement for planning
authorities to explain how they
considered citizen input is
unnecessary given the
opportunities that are provided
Elgin County does not support
providing an explanation of how
citizen input was considered in
their notices of decision.
32
33
and only adds another level of
complexity to a process that is
already transparent.
5
enhance the Ontario
Municipal Board's
obligation to
consider citizen
input when making
decisions
Currently there is no such
requirement in the Act. The
OMB is obligated to make land
use decisions that constitute
good land use planning, and
are in the public interest. It is
our experience that the OMB
consistently considers public
input in the hearing process.
Elgin County does not support
the proposal to enhance the
OMB's consideration of public
input.
6
extend municipal
official plan update
cycles from 5 to 10
years, after a new,
comprehensive
official plan
A 10 year cycle is appropriate
for providing a document that
reflects changing trends.
Elgin County supports the
Minister in extending municipal
official plan update cycles from 5
to 10 years.
7
provide Province
with documents
earlier to review
municipal official
plans/official plan
amendments, when
those documents
are not exempt from
provincial approval
This change will provide
effective pre -consultation
where the Minister is the
approval authority (90 days
prior to public notice).
Elgin County supports this
proposed change.
8
allow for suspension
of timelines for
triggering appeals of
official plans/official
plan amendments
for up to 90 days to
work out issues,
including citizen
concerns, where
agreeable to
approval authority
and the initiator (i.e.
applicant or
adopting
municipality)
Currently the Planning Act does
not have a "mediation" provision
(outside of mediation requests
to the OMB). While this
provision can lengthen the
approvals process, it may avoid
potentially long and protracted
OMB hearings, if both parties
agree to mediation.
Elgin County supports the new
provisions to allow for
suspension of timelines for
triggering appeals of official
plans/official plan amendments
for up to 90 days to work out
issues.
9
remove ability to
apply for
amendments to an
In rural/small town areas of the
Province the supply of serviced
and designated lands for new
Elgin County does not support
the prohibition on applying for an
official plan amendment within 2
33
34
official plan for 2
years after new,
comprehensive
official plan comes
into effect
growth is limited. As such, an
official plan amendment may
be required to facilitate a new
development. These areas must
be able to react quickly to
growth opportunities. To
suspend a potential "new growth
opportunity" for a two year period
is not reasonable in rural Ontario.
years of adoption of a new
comprehensive official plan.
10
remove ability to
apply for
amendments to a
zoning by-law for 2
years after
comprehensive
zoning by-law
update
Please see analysis above for
2 year suspension for official
plans.
Elgin County does not support
the prohibition on applying for a
zoning by-law amendment within
2 years of adoption of a new
comprehensive zoning by-law
update.
11
provide authority to
remove ability to
apply for
amendments for 5
years after the
establishment of a
development permit
system
Currently no local municipalities
in Elgin County employ a
development permit system.
However, as in previous points
above, a 5 year prohibition on
any amendments to official
plans or by-laws respecting
development permit systems is
not reasonable in a rural Ontario
context.
Elgin County does not support
removing the ability to apply for
amendments for 5 years after
the establishment of a
development permit system.
12
remove the
requirement to
revise employment
land policies at time
of an official plan
update
The current requirement under
section 26 of the Planning Act is
detrimental to rural areas and
small towns that generally rely
on limited supplies of
employment lands.
Elgin County supports this
proposed change.
13
remove remaining
ability to appeal
second unit policies
in official plans
This removal assists the County
in meeting its affordable housing
targets.
Elgin County supports this
proposed change.
14
remove ability to
appeal official
plans/official plan
amendments that
implement certain
provincially
approved matters
The Planning Act has always
included an appeal mechanism
to allow for resolution of disputes
that can't be settled. This is the
reason Ontario has the OMB.
Removing the ability for appeal
is heavy handed and provides
Elgin County does not support
removing the ability to appeal
official plans/official plan
amendments that implement
prescribed provincially approved
matters.
34
35
(e.g. source water
protection
boundaries)
no option for resolving
differences. The Province
should set the example and not
impose provincially approved
matters without any recourse.
15
remove the ability
for one appellant to
appeal the entirety
of a new official plan
There have been occasions
where a single appeal has
stalled the approval of an Official
Plan. This can lead to extensive
delays in new important
development, as well as delays
before the OMB.
Elgin County supports the
removal of the ability for one
appellant to appeal the entirety
of a new official plan.
16
establish more rigor
in the requirements
to make an appeal
While many OMB appeals are
based on legitimate concerns,
there is also a concern that the
appeal may have been lodged
solely for the purpose of delay.
Elgin County supports this
proposed change.
17
modify the
maximum
alternative parkland
dedication rate
when giving cash -in-
lieu
The provision is modified from
one hectare for each 300
dwelling units to one hectare for
each 500 dwelling units. Many
of our municipalities do not have
development charges by-laws in
place and therefore it is
important that this rate not be
reduced.
Elgin County does not support
the proposed change.
18
require
municipalities to
develop parks plans
if they wish to
establish the
alternative parkland
dedication rate and
to work with school
boards in
developing such
plans
Many of our municipalities do
not have parks plans, and the
need to have one as a condition
to establish an alternative
parkland dedication rate is not
reasonable especially in the
rural and small town areas of the
Province.
Elgin County supports the
development of parkland master
plans, but does not support such
a plan as a mandatory
requirement for the
establishment of alternative
parkland dedication rates.
19
enable the use of
the "Community
Planning Permit
System" as an
alternative name for
the system of land
use control,
The change in name is more
appropriate.
Elgin County supports the use of
the "Community Planning Permit
System" as an alternate name
for the "Development Permit
System".
35
36
currently known as
the Development
Permit System
20
providing authority
for the Minister and
upper -tier
municipalities to
require a local
municipality to
establish a
Community
Planning Permit
System for purposes
specified in
regulation
No "Community Planning Permit
Systems" have been
established in Elgin County
to date. In fact there are very
few that have been established
in the Province. As there has
been a very low take-up rate on
these systems there is concern
that such change to the Planning
Act could result in the imposition
of such a system by the upper
tier or the province.
Elgin County supports the
inclusion of a community
development permit system in
the Planning Act and would
support pilot project funding
from the province, to pilot such a
system in select areas of Elgin
County. However, the County of
Elgin does not support the
imposition of such a system by
the upper tier or the Province
and therefore cannot support
this change.
21
allow decision-
makers to require a
60 day period for
Alternative Dispute
Resolution after an
appeal is made
Alternative Dispute Resolution is
the preferred option where an
appeal is made but only if the
parties agree to it.
Elgin County supports this
proposed change.
22
limit minor variance
applications for 2
years after a zoning
amendment has
passed in response
to a privately -
initiated application
This change complicates the
process and would be difficult to
enforce.
Elgin County does not support
this change.
23
provide the ability to
make a regulation
that would clarify
what constitutes a
minor variance
There has never been a
definition of what constitutes
"minor". Committees of
Adjustment have been given the
authority to deal with
applications for minor variances
and the ability to use a certain
amount of discretion in
determining whether an
application meets the planning
criteria set out in Section 45 (1)
in the Planning Act. A more
prescriptive approach is not
warranted.
Elgin County does not support a
proposed change that would
clarify what constitutes a minor
variance by regulation.
36
In addition to the list of proposed changes above, the Manager of Planning suggests that an
additional change to the Planning Act would be beneficial to Elgin County. This change would
include deleting Section 28 (4.0.1) of the Planning Act thereby giving upper tier municipalities
the same powers as lower tier municipalities related to Community Improvement.
Currently the County is partnering with its local municipalities on a County -wide community
improvement initiative. The existing legislation will not permit the County to prepare and
administer its own CIP. As a result a County -wide community improvement initiative can only
be advanced by having each local municipality adopt its own CIP that supports a County -wide
vision and implementation framework.
CONCLUSION:
The intent of Bill 73 is to give residents more say in how their communities grow, set out
clearer rules for land use planning, give municipalities more independence to make local
decisions and make it easier to resolve disputes. Many of the proposed changes are positive
and warrant support. However, there are other changes that impose mandatory requirements
that may be perceived as heavy-handed and that offer no recourse for dispute resolution.
One change in particular — the proposal to require upper -tiers and single -tiers to have in place
a Planning Advisory Committee which includes citizen members, would change County
Council's committee structure and impose additional financial and staffing impacts.
The information provided in this report regarding proposed changes and recommended
actions are provided for County Council's consideration. The commenting period through
the EBR ends on June 3, 2015; however, it is suggested that this report be forwarded to the
Minister of Municipal Affairs and Housing and to AMO.
RECOMMENDATIONS:
THAT County Council endorse the report titled "Bill 73 — Changes to the Development
Charges Act, 1997 and the Planning Act, 1990" prepared by the Manager of Planning;
and,
THAT the report be submitted to the Minister of Municipal Affairs and Housing in
response to the Province's request for comments; and,
THAT the report be forwarded to the Association of Municipalities of Ontario and to Elgin
County's municipal partners for their information.
All of which is Respectfully Submitted Approved for Submission
Steve Evans Mark G. McDonald
Manager of Planning Chief Administrative Officer
37
Act ]Proposal VNotice:
Title:
Bill 73 - Smart Growth for Our Communities Act, 2015
EBR Registry Number: 012-
3651
Ministry:
Ministry of Municipal Affairs
and Housing
Date Proposal Ioaded to the
Registry:
March 05, 2015
Keyword(s): Land use planning Bill: Bill 73
Comment Period: 90 dayssubmissions may be made between March 05, 2015 and June 03, 2015.
Description of Act: Conll.aell.:
Development Charges Act, 1997
The DevelopmenCharges Act, 1997, provides the authority and the rules for
municipalities to levy a development charge. Development charges are a revenue
tool designed to assist municipalities in paying for a portion of growth -related
capital costs incurred to provide services to new residents and businesses.
Development charges are charges imposed by municipalities on developers to pay
for increased capital costs related to growth. These costs are typically passed on
to consumers. Development charges do not pay for operating costs or the future
repair and rehabilitation of infrastructure.
The Acis designed to try to ensure that a municipality's existing taxpayers are not
required to pay the capital cost of services and facilities required to serve new
The current legislation requires municipalities to consider a number of factors and
restrictions when deriving a |oca|, municipal development charge. The legislative
requirements attempt to address the capital costs for services necessary for
development to occurThe Development Charges Act, 1997 sets out a
standardized framework for calculating and applying development charges. A
municipality is required to undertake a detailed background study before passing a
development charge by-law. A development charge by-law expires in five yearo,
unless repealed or replaced earlier. When a by-law expires, a new background
study must be completed priorto passing a new by-Iaw
Not all services are eligible to have their capital costs recovered under the
Development Charges Act, 1997 Excluded services include
• Hospitals;
• Administrative buildings;
• Land for parks,
• Tourism facilities, and
• Waste management services.
Some eligible services under the Act are subject to a mandatory 10 per cent
reduction in eligible capital costo. All other services can be fully recovered.
Implementing a development charge is not mandatory, it is a Iocal, municipal
decision. The current legislation provides sufficient fiexibility for municipalities to
apply a development charge to accommodate local needs and goa|o, as well as to
align with provincial planning objectives.
The last major reforms to the development charges system were in 1997 and
38
All comments on this
proposal must be directed
to:
John Ballantine
Manager
Ministry of Municipal Affairs
and Housing
Local Government and
Planning Policy Division
Municipal Finance Policy
Branch
777 Bay
Floor
Toronto
M5G
Street
13th
ON
2E5
(416) 585-6348
Fax: (410)585'0315
To submit a comment online,
click the submit button
below:
Additionai information:
The foliowing government
offices have additional
information regarding this
Proposal. To arrange a
viewing ofthese documents
please caII the Ministry
Contact or the Office Iisted
below.
Provincial Planning Policy
Branch
777 Bay Street
Floor 13
Toronto ON
M5G 2E5
represented a careful balance between municipal and development interests.
In fall 2013, the government undertook a review of the land use planning and
appeal system to determine if it was responsive to the changing needs of Ontario's
communities. A review of the Development Charges system was also undertaken.
The formal consultation period concluded on January 10, 2014.
Based on the number of recommendations received from various partners and
stakeho|dero, the government is proposing a number of changes to the
Development Charges Act, 1997.
The government is proposing a set of reforms to Ontario's development charges
system that seeks to balance municipal and development interests. If passed, the
• Enhance funding for municipal transit systems.
• Enhance transparency and accountability regarding payment of
development charges and additional fees.
• Identify any services which are ineligible for collection of development
charges through regulation.
• Require municipalities to examine the application of varying development
charges within different areas of a municipality.
• Enhance municipal development charges reporting requirements.
Revisions to the Development Charges Act, 1997 are proposed to provide
increased revenue for municipalities for growth -related infrastructure (e.g. transit
and waste management) and to create increased transparency and accountability
regarding the collection and reporting of development charges.
The amendments that the Bill proposes to the Development Charges Act, 1997
and the Planning Acinclude:
A. Proposed changes to provide increased funding for growth -related
• Removing the mandatory 10% discount required when levying a charge
for transit services;
.
• Creating authority to identify services for which an alternative service
level calculation would replace the historic 10 year average service level;
and
• Creating authority to identify ineligible services exclusively through
regulation.
• Requiring municipalities to reflect capital projects funded through
development charges in a detailed report;
• Requiring municipalities to prepare annual detailed reporting the use of
parkland dedication and density bonusing fees;
• Linking development charges to municipal asset management
planning; Requiring development charges to be set as of the date an
initial building permit is issued for buildings requiring multiple permits;
and
• Restricting payments outside the development charges regime for the
capital costs associated with servicing new development, and as a
related matter,
a) Requiring municipal treasurers to certify that no payments have been
received that are in contravention of this restriction;
b) Creating authority for the Minister of Municipal Affairs and Housing to
investigate a municipality in relation to its compliance with the Act; and
39
Municipal Finance Policy
Branch
777 Bay Street
Floor 13th
Toronto ON
M5G 2E5
Phone: (416) 585-6348
The documents Iinked below
are provided for the
purposes of enhancing
public consultation.
All Iinks will open in a new
window
1 Bill 73 — proposed Smart
Growth for Our
Communities Ac
2. EBR 013-0381'
Development Charqes Act,
1997 Consultation
3. EBR 012-0241 - Land Use
Planninq and App
c) Creating authority for the Minister of Municipal Affairs and Housing to
require a municipality to pay for the cost of a compliance investigation.
Planning Act
The province leads the land use planning system through |egislation, egulation,
policy and plans which are implemented primarily by municipalities through their
planning documents.
The Planning Act sets out the ground rules for land use planning in Ontario. It
defines the approach to planning and assigns or provides for roles and
responsibilities for decision -makers and applicants. It also sets out consultation
and public engagement requirements. It is the Iegislative basis for processes (eg.
official p|ana, zoning by'|aws, creation of new lots by consent and plan of
subdivision) central to the exercise of land use planning. In addition, it provides
municipal planning tools such as site plan control, community improvement plans,
development permit system, etc.
The planning system permits applications to change most land use plans and
provides for applications to be appealed, generally to the Ontario Municipal Board.
The Board is charged with the responsibility of adjudicating appeals on planning
matters as it provides the main legislative avenue for dealing with planning
disputes.
Ontario's planning system has changed significantly in the last ten years. In 2004
and 2007. the Planning Act was the subject of major reforms. These efonno,
combined with a new Provincial Policy Statement and the establishment of a
number of provincial land use plans (e.g. Greenbelt P|an, Growth Plan for the
Greater Golden Hocseshoe, etc.) have resulted in significant changes to the
planning system.
In fall 2013, the government undertook a review of the land use planning and
appeal system to determine if it was responsive to the changing needs of Ontario's
communities. A review of the development charges system was also undertaken,
as identified earlier in this notice. The formal consultation period concluded on
January 10, 2014.
Based on the number of recommendations received from various partners and
stakeho|decs, the government is proposing a number of changes to the Planning
Act.
Broadly speaking these changes aim to:
~ allow for more effective citizen engagement in the planning process;
w provide more stability for municipal planning documents and increase
municipal accountability;
~ strengthen the protection of provincial interests;
~ encourage more up -front planning; and
• provide enhanced tools at the local level.
More specifically, the Bill, if passed, would make numerous amendments to the
Planning Act, including:
w expand the potential use of alternative notification and consultation
processes for additional matters;
w requiring municipalities to include public consultation policies in their
official plans;
w require citizen members on planning advisory committees across Ontario,
and require planning advisory committees in single -tier and upper -tier
municipalities in Southern Ontario (except the Township of Pelee);
w require local planning authorities to provide an explanation of how they
considered citizen input in their notices of decision;
w enhance the Ontario Municipal Board's obligation to consider citizen input
when making decisions;
w extend municipal official plan update cycles from 5 to 10 years, after a
new, comprehensive official plan;
w provide Province with documents earlier to review municipal official
plans/official plan amendmento, when those documents are not exempt
from provincial approval;
w allow for suspension of timelines for triggering appeals of official
plans/official plan amendments for up to 90 days to work out ioaues,
including citizen concerns, where agreeable to approval authority and the
initiator (ie. applicant or adopting municipality);
w remove ability to apply for amendments to an official plan for 2 years after
new, comprehensive official plan comes into effect;
w remove ability to apply for amendments to a zoning by-law for 2 years
after comprehensive zoning by-Iaw update;
w provide authority to remove ability to apply for amendments for 5 years
after the establishment of a development permit system;
w remove the requirement to revise employment land policies at time of an
official plan update;
~ remove remaining ability to appeal second unit policies in official plans;
w remove ability to appeal official plans/official plan amendments that
implement certain provincially approved matters (e.g. source water
protection boundaries);
w remove the ability for one appellant to appeal the entirety of a new official
plan;
~ establish more rigour in the requirements to make an appeal;
w modify the maximum alternative parkland dedication rate when giving
cash -in -lieu;
w require municipalities to develop parks plans if they wish to establish the
alternative parkland dedication rate and to work with school boards in
developing such plans;
w enable the use of the "Community Planning Permit System" as an
alternative name for the system of land use oontm|, currently known as
the Development Permit System;
w providing authority for the Minister and upper -tier municipalities to require
a Iocal municipality to establish a Community Planning Permit System for
purposes specified in regulation;
w allow decision -makers to require a 60 day period for Alternative Dispute
Resolution after an appeal is made; and
w limit minor variance applications for 2 years after a zoning amendment
passed in response to a privately -initiated application; and
w provide the ability to make a regulation that would clarify what constitutes
a minor variance.
The proposed legislation provides more information and detail on all the proposed
reforms and can be reviewed on the website identified below.
Purpose of Act:
The purposes ofthis Notice are:
1. to advise the public that the province is considering changes to the
Development Charges Act, 1997 and the Planning Act;
2. to provide the basic outline ofthe proposed Iegislation; and
3. to provide 90 days for the public to comment on the proposed legislation
by directing their written comments to the contact person noted below.
Public Consultation:
This proposal has been posted for a 90 day public review and comment period
starting March 05, 2015. If you have any questions, or would like to submit your
commento.p|eaoed000hyJuneO3.2O15totheindividua||istedunder^Contacf'
Additionally, you may submit your comments on-Iine
All comments received prior to June 03, 2015 will be considered as part of the
decision-making process by the Ministry if they are submitted in writing or
electronically using the form provided in this notice and reference EBR Registry
number 012-3651.
Please Note: All comments and submissions received will become part of the
public record. You will not receive a formal response to your comment, however,
relevant comments received as part of the public participation process for this
proposal will be considered by the decision maker for this proposal
Other Public Consultation Opportunities:
A copy of the proposed legislation is available on the website identified at the
bottom of this Notice.
Comments should be directed to the following Contact Person:
Development Charges Act, 1997:
John BaUandne, Manager
Municipal Finance Policy Branch
777 Bay Street, 13th Floor
Tomnto, Ontaho, M5G 2E5
Phone: (416) 585-6348
Planning Act:
Ken Petersen. Manager
Provincial Planning Policy Branch
777 Bay Street, 13th floor
Toronto, Ontaho, M5G 2E5
Phone: (416) 585-6014 Fax: (416) 585-6870
All comments will be considered as part of the decision-making by the Ministry if
a. are submitted in writing;
b. reference the EBR Registry number; and
c. are received by the Contact person within the specified comment period.
In addition to this EBR pooting, comments can be submitted electronically:
For Development Charges Act commento:DCAcnnyultaginnnntahn.ca
For Planning Act comments: P|anninqCnnyultaginnnntarin.ca
Please Note: No acknowledgment or individual response will be provided to those
who comment. All comments and submissions received will become part of the
public record.
Bill 73 — proposed Smart Growth for Our Communities Act
�irlhr�%llll%yy�_
Ire'
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: May 15, 2015
SUBJECT: Renovations to Belmont Library
INTRODUCTION:
The Municipality of Central Elgin, in partnership with the County of Elgin, will be
undertaking major renovations to the Belmont Library which was built in 1985 to
enhance accessibility and make general improvements to the building. This report
provides Council with an overview of proposed plans.
DISCUSSION:
The Municipality of Central Elgin has received $50,000 from the Government of
Canada's Enabling Accessibility Fund to support upgrades to the Belmont Library. The
Municipality also plans to undertake other renovations to improve accessibility and to
make general upgrades. Central Elgin's anticipated budget for the overall project is
$250,000 (including the federal contribution). The project will likely entail the following
upgrades:
• Installation of an elevator to serve both floors of the building;
• An at -grade main entrance which will eliminate the need for an exterior ramp;
• Lighting, carpet, paint and electrical improvements;
• Relocation of the book drop.
Design and tender documents are currently being prepared. It is projected that
construction will take place in fall 2015 for a six to eight week period and will be
completed before the end of the year. At this point, it is projected that the library will
remain open during this period with only temporary service disruptions so a temporary
location will not be required. Staff will keep the public and Council fully informed on this
matter as the project progresses.
Furthermore, Council is advised that any changes to the footprint of the building
impacting the amount of space leased by the County will require the establishment of a
revised lease agreement. The library's current lease comprises approximately 2,600
square feet and extends to 2016. The proposed changes may result in a slight increase
to the amount of leasable space. A recommendation on revising the current lease
relative to its imminent renewal in 2016 will be the subject of a future report.
In addition, the library's 2015 capital budget contains $45,000 to support upgrades at
the branch. Proposed upgrades include:
43
• Furnishings to create a formal program space in the basement;
• Additional public access computers for the basement;
• Improved technology for the creation of a "makerspace";
• Improved roadside and interior signage.
Renovations are also an ideal time to look at the public's use of library services
generally and how they may be improved going forward as this may impact how space
is allocated in the renovated facility. Staff recently completed a public survey for both
Belmont and Springfield libraries who share a supervisor, the results of which are
currently being analyzed and will be brought forward for Council's consideration at a
future date.
CONCLUSION:
The end result of renovations to the Belmont Library will be facility that is vastly more
accessible. In particular, the project will enable more effective use of the basement in
the building as a result of having an elevator installed and other upgrades. Central
Elgin's financial commitment to this project is another example that the County's
standard municipal lease of library facilities with municipal partners is working well, with
annual lease payments helping to support capital upgrades to library facilities. The
Government of Canada's contribution to this project has also been gratefully
acknowledged by Central Elgin.
RECOMMENDATION:
THAT the report titled "Renovations to Belmont Library" dated May 15, 2015 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
44
�irlhr ll 4,7
Elgin !
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: May 19, 2015
SUBJECT: Canada 150 Community Infrastructure Program — Application to Increase
Storage for Museum
INTRODUCTION:
The Government of Canada recently announced the Canada 150 Community
Infrastructure Program. Staff have reviewed the program and are recommending that
Council endorse an application to expand climate -controlled storage for Elgin County
Museum in the basement of Elgin Manor.
DISCUSSION:
The Government of Canada recently announced funding under the Canada 150
Community Infrastructure Program. According to the program guidelines as attached,
funding is for the rehabilitation, renovation and expansion of existing community
infrastructure assets that are non-commercial in nature and located in southern Ontario.
The deadline for applications is June 9, 2015. Up to 50% of project expenditures are
eligible and the proposed space must be used for the stated purpose for up to six years.
Projects cannot start any sooner than April 1, 2016 and must be completed by March
31, 2018, with preference given to those projects that can completed as part of 150th
celebrations in 2017.
Staff have reviewed the program guidelines and are of the opinion that a feasible project
to pursue is an expansion of climate -controlled storage for museum in the basement of
Elgin Manor. Improvements to this space for storage purposes is already envisioned in
the plan for a proposed new museum facility as it takes advantage of existing county -
owned space in order to reduce the footprint and cost of a new building. Therefore, this
project ties in well with future goals for a new museum building.
The museum currently utilizes 2,048 square feet of space in the basement of Elgin
Manor. However, the space is not climate -controlled and lacks appropriate shelving to
efficiently store materials. The application will encompass the following improvements
to the space:
• Heating, ventilation and air conditioning improvements to conform to museum
preservation standards;
• Fire suppression and security alarm;
• Museum -quality shelving;
• Drywall with appropriate vapour barrier.
45
Staff are confident that the total scope of work, including related engineering fees, can
be completed up to a maximum project cost of $370,000. This will be confirmed once a
formal engineering study and design is completed. The County's ten year capital plan
currently includes $185,000 to support storage needs for the museum which will cover
the County's 50 per cent share needed for this application.
The program requires applicants to rank the priority of each application being submitted
to the fund. As this is one of two applications that the County is considering, staff
recommend that this project be considered priority 1 of 2.
CONCLUSION:
The Canada 150 Community Infrastructure Fund is intended for additions or renovations
to existing community facilities, the impact of which can be celebrated as part of larger
plans for the 150th anniversary of Confederation in 2017. Staff feel that an appropriate
project to pursue is a renovation of museum storage in the basement of Elgin Manor.
Staff will keep Council informed on the outcome of the application.
RECOMMENDATIONS:
THAT Elgin County Council hereby endorses an application to the Canada 150
Community Infrastructure Fund to support the renovation of existing museum storage to
incorporate climate -controls, fire suppression, security and appropriate shelving for
Elgin County Museum as part of the County of Elgin's celebrations of the 150th
anniversary of Canadian Confederation in 2017; and,
THAT funds to support the necessary engineering study in 2015 relating to this project
be drawn from existing funds in the County's ten year capital plan.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
46
Canada 150 Community Infrastructure Program
Through Economic Action Plan 2015 and as a part of a coordinated federal approach to
celebrating Canada's 150th anniversary, the Government of Canada demonstrated its
continued commitment to workers, families and communities with the launch of the
Canada 150 Community Infrastructure Program.
The program provides $150 million nationally over two years to support the
rehabilitation, renovation and expansion of existing community infrastructure.
The Federal Economic Development Agency for Southern Ontario (FedDev Ontario) is
delivering the program in southern Ontario with an allocation of $44.4 million over two
years.
Application Submission Deadline
Applications are being accepted until 5:00 p.m. EDT on June 9, 2015. Early submission
of applications is encouraged.
Who can apply?
Eligible recipients under the program include:
• a municipal or regional government established by or under provincial statute;
• a band council or an Aboriginal government authority established by a Self -
Government Agreement or a Comprehensive Land Claim Agreement;
• an incorporated not-for-profit organization;
• a provincial entity that provides municipal -type infrastructure services to
communities, as defined by provincial statute; and
• a public -sector body that is established by or under provincial statute or by
regulation or is wholly owned by a province, municipal or regional government
which provides municipal -type infrastructure services to communities.
What projects are eligible?
Funding is for the rehabilitation, renovation and expansion of existing community
infrastructure assets that are non-commercial in nature and located in southern Ontario.
Please see the Application Process section for a list of eligible communities.
Ineligible projects include construction of new infrastructure, temporary installations, or
facility expansions that would result in a significant increase of the asset (i.e., more than
a 50 percent increase in square footage). Eligible projects must:
• fall under an eligible category and be proposed by an eligible recipient;
• be for the rehabilitation, renovation or expansion of existing community
infrastructure assets;
• be open for use to the public and not limited to a private membership;
47
• leverage a minimum of 50 percent of funding from other sources. Priority may be
given to projects that leverage 66.6 percent or more; and
• be substantially completed by March 31, 2018.
For the purposes of the program, "substantially completed" has the same meaning and
shall be determined in accordance with how the term "substantially performed" is
defined in subsection 2(1) of the Construction Lien Act, R.S.O. 1990, c. C.30, as
amended, and "Substantial Completion" shall have a corresponding meaning. Projects
must fall within the following project categories to be eligible for funding under the
program:
• community centres (including Legion Halls);
• cultural centres and museums;
• parks, recreational trails, including fitness trails, bike paths and other types of
trails;
• libraries;
• recreational facilities including local arenas, gymnasia, swimming pools, sports
fields, tennis, basketball, volleyball or other sport -specific courts, golf courses, ski
hills or other types of recreational facilities;
• tourism facilities;
• docks;
• cenotaphs; and
• other existing community infrastructure assets for public benefit that have a local
community impact, such as local roads, drinking water treatment and distribution
systems, connectivity and broadband, local airports, solid waste management
and wastewater infrastructure.
Examples of eligible projects include:
• expansions such as new entrances and ramps to improve accessibility to a
facility;
• replacing windows and doors in a community centre to improve energy efficiency;
• upgrading heating, cooling or electrical systems to meet safety standards;
• adding a roof or lighting to an outdoor rink; and
• extending a trail or bike path by no more than 50 percent of its existing length.
48
�irlhr�%llll%yy�_
Elgin !
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Brian Masschaele, Director of Community and Cultural Services
DATE: May 22, 2015
SUBJECT: Canada 150 Community Infrastructure Program — Application to Increase
Storage for Archives
INTRODUCTION:
The Government of Canada recently announced the Canada 150 Community
Infrastructure Program. Staff have reviewed the program and are recommending that
Council endorse an application to expand climate -controlled storage for Elgin County
Archives.
DISCUSSION:
The Government of Canada recently announced funding under the Canada 150
Community Infrastructure Program. According to the program guidelines, funding is for
the rehabilitation, renovation and expansion of existing community infrastructure assets
that are non-commercial in nature and located in southern Ontario. The deadline for
applications is June 9, 2015. Up to 50% of project expenditures are eligible and the
proposed space must be used for the stated purpose for up to six years. Projects
cannot start any sooner than April 1, 2016 and must be completed by March 31, 2018,
with preference given to those projects that can completed as part of 150th celebrations
in 2017.
Staff have reviewed the program guidelines and are of the opinion that a feasible project
to pursue is an expansion of climate -controlled storage for archives. The archives
currently utilizes approximately 750 square feet of space on the 3rd floor of the Elgin
County Administration Building for the storage of local newspapers. However, the space
is not climate -controlled and lacks appropriate shelving to efficiently store materials. The
application will encompass the following improvements to the space:
• Heating, ventilation and air conditioning improvements to conform to archival
preservation standards;
• Fire suppression and security alarm;
• Archival -quality shelving;
• Drywall with vapour barrier and window enclosures.
Staff are confident that the total scope of work, including related engineering fees, can
be completed for a project cost of $150,000 to $175,000 based on initial engineering
estimates. The archives has approximately $107,000 in operating reserves in its
existing budget which can be converted to a capital project to provide the matching
funds required. Staff will incorporate the appropriate County contribution into 2016
capital budget planning should the application be successful.
49
The funding application requires applicants to rank the priority of each application being
submitted to the fund. As this is one of two applications that the County is considering,
staff recommend that this project be considered priority 2 of 2.
CONCLUSION:
The Canada 150 Community Infrastructure Fund is intended for additions or renovations
to existing community facilities, the impact of which can be celebrated as part of larger
plans for the 150th anniversary of Confederation in 2017. Staff feel that an appropriate
project to pursue is an expansion to climate controlled facilities for archives. Staff will
keep Council informed on the outcome of the application.
RECOMMENDATIONS:
THAT Elgin County Council hereby endorses an application to the Canada 150
Community Infrastructure Fund to support an expansion of climate -controlled storage
for Elgin County Archives as part of the County of Elgin's celebrations of the 150th
anniversary of Canadian Confederation in 2017; and,
THAT the County's financial contribution as outlined in this report be allocated as part of
2016 capital budget planning should the application be successful.
All of which is Respectfully Submitted Approved for Submission
Brian Masschaele Mark G. McDonald
Director of Community and Cultural Services Chief Administrative Officer
50
r4
I3 En rl:,,,.
P d}'r e“: 0 Mk{'XV! dR7
REPORT TO COUNTY COUNCIL
FROM: Jim Bundschuh, Director of Financial Services
DATE: May 15, 2015
SUBJECT: April 2015 Budget Performance
INTRODUCTION:
Attached is the budget comparison for the County for April 2015 with monthy
performance of $38,000 favourable.
DISCUSSION:
The performance for April continues the favourable trend and brings the year-to-date
performance to $184,000.
RECOMMENDATION:
THAT the report titled "April 2015 Budget Performance" dated May 15, 2015 be
received and filed.
All of which is Respectfully Submitted Approved for Submission
Jim Bundschuh Mark G. McDonald
Director of Financial Services Chief Administrative Officer
51
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
County of Elgin
Income Statement
As of April 30, 2015
YTD
Current Month
Actual
Perform.
Actual
Perform.
Revenue
Expenses
Net
Net
Revenue
Expenses
Net
Net
Total
Total
TAXES
(6,917,735)
9,723
(6,908,012)
0
2,394
-
2,394
0
INTEREST CHARGES & INCOME
(14,837)
-
(14,837)
(9,899)
(2,331)
-
(2,331)
(6,002)
SOCIAL SERVICES - ST. THOMAS
-
-
-
-
-
-
-
-
HEALTH UNIT
-
323,308
323,308
1
-
80,827
80,827
-
GRANTS
-
303,989
303,989
1,000
-
-
-
-
RENTAL INCOME
(79,924)
-
(79,924)
-
(19,981)
-
(19,981)
-
PROPERTY ASSESSMENT
-
363,004
363,004
0
-
181,502
181,502
0
ONTARIO MUNICIPAL PARTNERSHIP FUN
(602,150)
-
(602,150)
300
(301,075)
-
(301,075)
150
PROJECTS
-
71,684
71,684
1
-
11,005
11,005
0
-
-
-
(0)
-
-
-
-
Total Corporate
(7,614,646)
1,071,708
(6,542,938)
(8,597)
(320,993)
273,334
(47,659)
(5,852)
WARDEN AND COUNCIL
-
127,455
127,455
14,727
-
28,141
28,141
3,605
ADMINISTRATIVE SERVICES
-
139,515
139,515
5,974
-
53,847
53,847
2,730
FINANCIAL SERVICES
-
184,452
184,452
5,206
-
65,539
65,539
919
HUMAN RESOURCES
(12,914)
181,877
168,963
1,812
-
63,340
63,340
(276)
ADMINISTRATION BUILDING
(108,753)
227,087
118,334
7,206
(27,372)
80,862
53,490
6,032
CORPORATE SERVICES
(5)
457,343
457,338
22,944
-
43,740
43,740
959
ENGINEERING SERVICES
(213,139)
1,430,455
1,217,316
(4,534)
(45,316)
424,984
379,668
440
HOMES FOR SENIORS SERVICES
(5,889,571)
6,958,793
1,069,222
98,862
(1,476,531)
2,271,357
794,826
14,975
MUSEUM/ARCHIVES
(2,806)
149,680
146,874
2,148
(403)
47,091
46,689
(81)
LIBRARY SERVICES
(48,337)
790,556
742,219
1,014
(7,849)
264,668
256,819
5,554
INFORMATION TECHNOLOGIES
(21,517)
228,279
206,762
4,079
(4,752)
71,167
66,415
1,298
PROVINCIAL OFFENSES
(452,843)
239,356
(213,487)
(3,358)
(159,179)
(41,687)
(200,866)
-
COLLECTIONS - POA
(199,413)
184,974
(14,439)
1,778
(5,655)
(2,872)
(8,527)
-
AMBULANCE & EMERGENCY SERVICES
(1,991,849)
3,040,281
1,048,432
1,466
(539,903)
729,929
190,026
1,583
ECONOMIC DEVELOPMENT & TOURISM
(116,607)
476,214
359,607
33,338
1,782
260,093
261,875
6,239
Total Departmental
(9,057,754)
14,816,314
5,758,560
192,662
(2,265,178)
4,360,198
2,095,020
43,977
Total
(16,672,400)
15,888,023
(784,378)
184,066
(2,586,171)
4,633,533
2,047,361
38,125
J:\Common\Finance\Monthly Performance\Financial Services\Summary Report
52
04/06/2015 8:46 AM
REPORT TO COUNTY COUNCIL
FROM:
DATE:
SUBJECT:
Jim Bundschuh, Director of Financial Services
Clayton Watters, Director of Engineering Services
Mark G. McDonald, Chief Administrative Officer
May 14, 2015
Part-time Clerical Position for Multiple Departments
INTRODUCTION:
Whenever a vacancy occurs within the organization, the County's Management team
uses that occasion to evaluate the necessity of the position and whether or not the
duties can be done another, more efficient, way. For example, a number of efficiencies
have been achieved by reassigning the duties to several individuals and not replacing
the vacated position. During the last couple of years, this has resulted in an annual
savings of at least $150,000. In addition, a number of efficiencies have been gained by
eliminating paper work in favour of computer-generated invoices, approval mechanisms
and even paper -less council meetings.
However, it is important to recognize that some of these changes were experimental
and as previous councils were made aware, may need to be revisited to ensure that
program delivery and customer service are maintained. This report recommends that
an additional half-time position be introduced to help better service customers/
ratepayers in the Engineering, Finance and Provincial Offences (POA) departments.
DISCUSSION:
Currently on the second floor, there is one administrative assistant to receive the public,
process documents, answer the phone, perform Court Reporter duties (POA), cover for
absences in Administrative Services and conduct a myriad of regular duties as assigned.
Data entry, which is crucial for maintaining accurate and accessible records, cannot get
done with only one person performing so many duties for a number of departments.
When this position takes vacation leave, is ill or takes a lunch break, it requires a
shuffling of other personnel, sometimes on different floors, to provide coverage. In
essence, this position needs regular part-time support in order to ensure continuous
customer service, to avoid paying an independent court reporter on specific days, to
complete much needed data entry and to backfill for vacations, sick time and times of
increased demands (summer construction season).
Accordingly, given this demonstrated need, staff is requesting the addition of one, part-
time clerical support position in the Engineering, Finance and POA departments. The full
year estimated total cost including benefits is $39,000. The impact in 2015 would be for
a half year or approximately $19,000 which will be funded from and contained within the
approved Engineering and Finance departments budgets. The 2016 budget would then
be adjusted for the full year's cost.
53
CONCLUSION:
While a number of innovative and creative approaches have been adopted and
implemented to reduce administrative costs significantly, there remains a need for
additional clerical support. Continuity of service is of paramount concern.
RECOMMENDATIONS:
THAT staff be authorized and directed to hire a part-time clerical position to serve the
public in the Finance, Engineering and POA departments; and,
THAT the funds for the remainder of 2015 (approximately $19,000) be allocated from
and contained within the approved Engineering and Finance departments' budgets; and,
THAT the 2016 budget include the full cost of this service.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Jim Bundschuh
Director of Financial Services
54
�irlhr�%llll%yy�_
Ire'
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Clayton Watters, Director of Engineering Services
Mike Hoogstra, Purchasing Coordinator
DATE: May 27, 2015
SUBJECT: Purchase of Bariatric Ambulance
INTRODUCTION:
The County of Elgin currently has an ambulance fleet consisting of eleven (11)
ambulances and two (2) emergency response vehicles (ERU). This report will
concentrate on the ambulance replacement scheduled for this year and the need for it
to be a bariatric unit.
DISCUSSION:
A bariatric ambulance is an ambulance vehicle modified to carry obese patients. A
bariatric ambulance is slightly larger than ambulances currently in the fleet and includes
a hydraulic lift to assist paramedics in lifting patients into the ambulance. The interior of
the ambulance is also reconfigured to allow for a better working area for the paramedic
treating the patient.
The current practice for the County of Elgin in an emergency situation is to request to
the Central Ambulance Communication Centre the closest bariatric unit. In a non
emergency situation, Voyageur Patient Transfer may also be utilized. The risk to the
County is that a bariatric unit may not be available and the transfer of the patient may
be delayed.
Staff recommend that the County purchase a bariatric ambulance this year because of
the need for it in the community. Approximately five percent of the calls are for bariatric
patients. The purchase of a bariatric ambulance will allow for the following benefits:
- Decreases the risk to Paramedics lifting patients;
- The quality of care for Bariatric patients is greatly improved;
- Reduces the need for neighbouring municipalities to provide a bariatric
ambulance when needed in Elgin County.
This vehicle will be stationed at EMS headquarters in St. Thomas and will be used on a
daily basis for all types of calls, not specifically for bariatric patients. Only one bariatric
ambulance is required for the Elgin -St. Thomas EMS fleet.
55
The Elgin County EMS (Ambulance) 2015 capital budget includes $120,000 for the
purchase of one (1) replacement ambulance.
The total purchase price for one (1) bariatric ambulance is $163,446; resulting in a
$43,446 overage in the approved 2015 capital budget (taxes excluded). It should be
noted that one ambulance will be traded -in and the proceeds of the trade will be used to
offset the additional funds required. The Director of Finance is recommending that the
additional funds required be sourced from the capital reserve.
CONCLUSION:
The purchase of this bariatric ambulance will improve the quality of care for bariatric
patients in Elgin County. It is estimated that approximately five percent of the patients
transported by Elgin -St. Thomas EMS will benefit from this equipment improvement.
The purchase of this ambulance was intended to be included in the 2016 capital budget
but is being requested earlier in order to provide the benefits to the patient and
paramedics. Only one bariatric ambulance is required for the Elgin -St. Thomas EMS
fleet.
RECOMMENDATIONS:
THAT one bariatric ambulance be purchased in 2015 from Crestline Coach Ltd. at the
quoted price of $163,446, exclusive of the trade in amount and exclusive of taxes; and,
THAT the additional funds required for the bariatric ambulance be sourced from the
capital reserve.
All of which is Respectfully Submitted Approved for Submission
Clayton Watters Mark G. McDonald
Director of Engineering Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
56
�irlhr�%llll%yy�_
Elgin (
Atnoe
REPORT TO COUNTY COUNCIL
FROM: Rhonda Duffy, Director of Homes and Seniors Services
Mike Hoogstra, Purchasing Coordinator
DATE: May 28, 2015
SUBJECT: Physiotherapy Services — Elgin County Homes
INTRODUCTION:
The current contract with the physiotherapy services provider expires May 2015. A
Requests for Proposal for Physiotherapy Services for Elgin County Homes was issued
as per the County's Purchasing Policy. Proposals were received until March 25, 2015.
DISCUSSION/CONCLUSION:
Six companies responded to the RFP for physiotherapy services; Abira Healthcare,
Achieva Health, Bayshore Healthcare, Centric Health Corporation, Novo Peak Health and
Saint Elizabeth Healthcare. The six proposals were reviewed and evaluated based on:
a) Understanding of Project Requirements/Service, b) Company Background and
Qualifications, c) Experience of Firm, d) Number of Hours resident would receive per
week of physiotherapist, Physio Therapy Assistant (PTA), etc., and, e) Client References.
The evaluation committee comprised of the Homes' Director, Administrator and a Manager
of Resident Care. The evaluation concluded that Bayshore Healthcare received the
highest rating as indicated by the evaluation process.
Bayshore is the current physiotherapy provider in the Homes therefore there will be no
transition period or loss of service to residents. The term of the agreement is three years
with a two year renewal option.
The Physiotherapy Services program is fully funded by the Ministry of Health and Long
Term Care.
RECOMMENDATIONS:
THAT Bayshore Healthcare be selected to provide Physiotherapy Services for the Elgin
County Homes for a three year term with the option to renew for two additional years;
and,
57
THAT the Warden and Chief Administrative Officer be authorized to enter into an
agreement with Bayshore Healthcare for the provision of Physiotherapy Services for
County of Elgin Homes.
All of which is Respectfully Submitted Approved for Submission
Rhonda Duffy Mark G. McDonald
Director of Homes and Seniors Services Chief Administrative Officer
Mike Hoogstra
Purchasing Coordinator
58
gtfr
REPORT TO COUNTY COUNCIL
FROM: Rhonda L. Duffy, Director of Homes and Seniors Services
DATE: May 12, 2015
SUBJECT: Terrace Lodge Redevelopment - 96 or 100 Bed Option - Pros and Cons
INTRODUCTION:
Council has approved a new, 100 bed, facility on property adjacent to the current Terrace
Lodge building. Four ground floor wings, each with twenty-five residents, and each wing
housing one (unfunded) palliative care bed is the adopted model for redevelopment.
Architectural drawings and preliminary cost estimates have been completed and budget
allocations have been determined. In addition, conversations with the Local Health
Integrated Network (LHIN) have taken place and recently a survey of "readiness" has
been undertaken and submitted to the Ministry of Health and Long -Term Care.
While momentum is gaining and much planning has already been done on the 100 bed
option, Council should be made aware that the Ministry's redevelopment guidelines
favour thirty-two bed pods. In other words, according to the Ministry, three wings of
thirty-two beds for a total of 96 residents is efficient. Moreover, the LHIN has told staff
that Elgin County has more beds per capita than many other areas in the province (even
though there are waiting lists here). While Elgin County is not being told how many beds
to build, the 96 bed option seems to be a planning model favoured by the Ministry and
may in fact improve the County's odds of receiving capital funding for the project.
The purpose of this discussion paper is to provide council with background information on
current redevelopment thinking and to ensure that Council has a complete understanding
of the options available. It is noted that there is time to alter plans if necessary since an
answer from the Ministry on capital funding is not expected much before the fall. Please
note that formal applications for redevelopment have not been requested as the Ministry
and LHIN are in a 'fact-finding' phase to determine the state of readiness and the demand
for redevelopment across the province.
DISCUSSION:
In keeping with the County's goal of being fiscally responsible, staff has undertaken the
task of providing an overview of bed redevelopment advantages and disadvantages for
council's consideration before moving on to the next phase of redevelopment for Terrace
Lodge. The following provides a comparison of the advantages and disadvantages
between a 100 and 96 bed option and potential cost savings of the 96 bed model:
59
-2
100 Bed Option:
Advantages
Disadvantages
Resident Mix, i.e., Secure Unit remains the
same, transfer from current Home to new is
seamless.
None.
Each wing includes a palliative care room as
requested by Family Council, public hearing,
expanded common space.
Palliative care rooms may not be necessary
given the improved amount of privacy resulting
from construction guidelines.
Reduction of 4 palliative care beds =
approximately $450,000 in construction and
carrying cost savings / $20,000 annually.
If palliative care rooms still desired, unknown
whether or not MOHLTC will allow additional
rooms to a wing over and above the allowable
32 beds — would need to verify that additional
"unfunded" bed/room permissible.
96 Bed Option:
Advantages
Disadvantages
Decrease in beds will produce savings.
Approximately $1.1M reduction in construction
and carrying costs and at least $72,000
annually in operational costs including labour.
Public meeting attendees' very vocal re:
feeling there needs to be more beds in the
area.
Reduction of 1 wing; to 3 wings of 32,
reduced construction costs.
Reduction of revenue.
Secure Unit increases from 25 to 32
temporarily placing cognitively well residents
on secure unit while awaiting bed on non -
secure wing or placement to alternate long-
term care home. Depending on timing,
transition could result in loss of some
revenues but it difficult to predict. Note: The
Long -Term Care Homes Act states residents
cannot be forced to reside on a secure unit
without consent.
Palliative care rooms may not be necessary
given the improved amount of privacy
resulting from construction guidelines.
If palliative care rooms still desired, unknown
whether or not MOHLTC will allow additional
rooms to a wing over and above the allowable
32 beds — would need to verify that additional
"unfunded" bed/room permissible.
Reduction of 4 palliative care beds =
approximately $450,000 in construction and
carrying costs savings / $20,000 annually.
Possible savings through staffing
realignments.
Reduction would occur through attrition/
retirement.
60
-3
96 Bed Cost Savings:
Changes to Revenue / Costs
Beds
96
Revenue:
Accommodation & MOH
-245,820
(1)
Potential Private vs. Semi
26,828
(2)
Construction Per Diem
-25,404
Costs:
Operating Costs (Labour)
250,261
Reduction of Annual Loan Payments
45,000
(3)(4)
Food Cost Changes
11,490
Other Operational Cost Changes
10,536
Net Improved (+) / Deteriorated (-)
72,890
Impact on Levy
0.28%
Note:
(1) Reduction of 2 Basic & 2 Semi -Private Beds
(2) Converting 6 Semi -Private Beds to 6 Private Beds — Can the area support additional private
verses semi -private?
Recent statement by CCAC is that of a
2 -year wait list for a basic bed.
(3) Reducing 4 beds would decrease construction loan by $700,000 and 25 year carrying costs
for total reduction of $1.1M.
(4) Reduction of the 4 Palliative Care beds equals approximately $450,000 in construction and
carrying costs (applicable to both models).
CONCLUSION:
This report is intended to generate discussion on the 96 bed option for the redevelopment
of Terrace Lodge. This option represents an estimated $1.1M reduction in construction
and carrying costs and approximately $73,000 in annual operating/labour savings. There
may be additional cost advantages with the elimination of the 4 palliative care beds for
both models which represents a reduction of approximately $450,000 in construction and
carrying costs. While not an expressed certainty, it appears that 32 bed wings may be
favourably received by the Ministry and improve the County's chances of receiving capital
monies from the province.
61
-4 -
On the other hand, waiting lists exist for all three long-term care facilities and reducing
service by four beds seems illogical given the ever increasing demand for long-term
care. Staff has no way of knowing with any degree of certainty if the odds of receiving
capital financing improve with one option over the other - any inference is merely
speculative and anecdotal. Nevertheless, Council does have options moving forward.
RECOMMENDATION:
As directed by council.
All of which is Respectfully Submitted
Rhonda Duffy,
Director of Homes and Seniors Services
62
Approved for Submission,
Mark G. McDonald,
Chief Administrative Officer
CORRESPONDENCE — June 9, 2015
Items for Consideration — (Attached)
1, Mayor Geoffrey Dawe, Town of Aurora, with a resolution seeking support for opposition
to the installation of community mailboxes and that Canada Post adhere to its 'Five -
point Action Plan requirement to engage in full and meaningful consultation with ati
stakeholders.
2. Ken Loveland, Acting Cleric/CAO, Township of Southwold, with a resolution seeking
support for the Glianworth Road Overpass to remain in use and not be demolished.
63
I PIIIIIIIIIIPIIIIIIIIIIIIII1111111,111MhIllittti111111111111111,111,11,1:001111111111111111,1,1111111111 IIIII 11111111111011111111111111111tIllIttiiiiiiiiiiiiiiitimilli,
II II 1'1111,111 111,111111
milimmimmitotst11111111,
IDWn of Aurora
100 John West, Wav,PC.Elox 100D
Aurora, ON LIG 611
maw mrpatrotis.ca
voov mavromca
May 21,
The Honourable Lisa Raid
Federal Minister of Transport
DELIVERED BY E-MAIL
RE: Community Mailboxes
Dear Minister Rai%
Further to a decision by Aurora Town Council at its meeting cif Monday, May 11, 2015, in support of the
City of Hamilton's, opposition to the installation of community mailboxes, I am requesting that Canada
Post Immediately cease the hist lotion of community mailboxes rd adhere to its Five -point Action Plan
requirement to engage In full and meaningful consultation with all stakeholders, including the Town of
Aurora end its residents.
For your reference, 1 attach AuroralCouncil's resolution:
NOW THEREFORE BE IT HEREBY RESOLVED THAT the Town of Aurora ,endorse th,e City of
Hamilton's opposition to the elimination of tomo mail dolivory and installation of community
Maillboxets; and
E IT FURTHER RESOLVED THAT Council direct the Mayor to send a letter, Copied to I ,embers of
Parliament, Ontario fvlambers of Provincial Parliament, and all Ontario municipalities, that requests
the Federal Minher of Transport, who oversees Canada Post, to require Canada Post to hall
Installation of community mailboxes immediately and adhere to its Five -point Acton Plan
requirement to engage in full and m ninglul consultation with all stakeholders, including the Town
and Its residents; and
E IT FUFtTIHER RESOLVED THAT Council direct staff to bring forward recommendations to the
next Council meeting to align the Town's, by-laws with the City of Hamliton's By-law Number 15-091
which r {pates the installation of equipment on roads; and
BE IT FURTHER RESOLVED THAT Council direct staff to develop appropriate standards to require
Canada Past to apply for porn its with an appropriat fee that reflects the resources required and
costs incurred by the Town to installand maintain community mailboxes in established
ii4ighbourhoods; and
BE IT FURTHER FIESOLVED THAT staff bring back a now bylaw for Council's
next Council meeting.,
I look forward to your response al your earliest opportunity.
Your Inc
Maor Geoffrey
Town of Aurora
awe
Cc,: All Members o Parliament
All Members of Provincial Parliament
All Ontario municipalities
YEAR OF SPORT
64
nactmont at tho
ay 27, 2015
Jeff Yuri*, MPP
Via Emaill
TOWNSH1
OF SOUTHWOLD
OFFICE OF
Ministry of Transportation, London Office
Attn: Mr, Michael Swim, P. Eng,
Area Manager, Planning and Design
Via E!ia. MichadV)wiro@ontario,cia
Municipality of Central Elgin
Attn: Donald Leitch, CAO/Clerk
Via Email: Oiaitch,PoPrArAtithglIA
City of London
Attn: Cathy Saunders, City Clerk
Via Email: Uauriders riond (Dm ca
Re: Resolution of Council
Glanworth Road Overpass
CLERK
35663 Fingal Line
Fingal, ON NW- 11(0
Phan 019) 769_2010
Fax: (519) 769-2837
Ena: CA1)4 idkAl§LF•
:m
Ministry of Transportation
Lisa Rait, Minister
330 Sparks Street
Ottawa, Ontario KIA 0N5
Ontario F ; 41 ration of Agriculture
Ontario AgriCentre
100 Stone Road West, Suite 206
Guelph, ON N1G 5L3
Elgin Cou ty
Attn:: Mark McDonald,: CAO
Via Email: En rasdpna d(Dc e in-courtly,pri. cq
It has r;dently come to the Township's attention that the Ministry of Transportation has decided
to go ahead with their original plan to d month the Glanworth Road overpass ac oss to
Highway 401, If this overpass is remov.: all of the local and lespecially farrn traffic will be
forced to use either Wellington Road or Highway No, 4, as there are numerous farmers who
have properly on both sides of Highway 401 as well as agricultural businesses who use this
overpass to transport goods to their famns.
Both Highway No, 4 and Wellington R d would be safer for ev
could b; kept to a minimum.
orie ftb; farm machinery
In response to the circumstances, please be advised that Council at lts Regular
Monday, May 25, 2015, passed the following resolution:
2015.188 Gianworth Road Ov
4.1
THAT Council for the Township of Southwold hereby arees thot ths Glanworth
Road overpass should remain in use;
.21
65
Page 2 of 2
AND THAT a copy of this resolution be forwarded to Jeff Yerek, M.P,P,, Lisa
Rain, Minister for Ministry of Transportation„ ecal M.T,O. office, Federation of
AgrIcultur; and 'effected municipalities. CARRIED
If you have any questions, please contact the undersigned.
Thank you
Ken Loveland
Acting Clerk/CAO
66
CORRESPONDENCE
— June
2015
Items for Informatkrn ConsentA end
(Attached)
Hon. Steven Del Duca, Minister, Ministry of Transportation, informing Council of their
Ministry's plan of action to address the recommendations in the Auditor General's report
on winter highway maintenance in Ontario.
2, ,AMO Communications Email re: AMO PolicyUpdate — Ontario Government Launches
Consultation on Infrastructure Funding for Areas Outside of GTHA.
Grace rvicGartland, Chair, The Arts, & Cookery Bank with an invitation to participate in
The Outrageously Rural Food Fight: A Southwest Ontario Regional Six -Day Event,
4. The Arts & Cookery Bank with information on their 2015 Fest-a-Month Dinners, and the
Fourth Annual Ribs & Rubies Masquerade Gala Fundraiser on August 22, 2015.
Brad Woodside, Federation of Canadian Municipalities President thanking Council for
renewal of annual membership.
Resolutions endorsing the continuation of the EIgin.
a) Theliunicipality of Central Elgin
b) The Town of Aylmer
c) The Municipality of West Elgin
67
Thomas Municipal Association
Ministry of
Transportation
Mlnistere cies
Transports
Office of the Minister Bureau th ruinistre
Ferguson Block, 3m Floor
77 'Wellesley St West
'Toronto, Ontario
M7A 'I 128
416-327-9200
www,entario,caitransportalion
May 4, 2015
Edifice Ferguson, ?7 btae
77., rue Wellesley oust
'Toronto (Ontario)
M7A 1Z8
C16-327-9200
141Now, onto rie,cartranspoits
Mr. Paul Ens
W.rden
County of Elgin
450 Sunset Drive
St. Thomas 0 N R 5V1
Dear Warden Ens.
f....M1411
M2015-1 60
6+Potdo fozg.,14, god*
te**
'4.' r, 61' • . *ugh *••
MAY 1 1 2:011
0:4141Y OF
"42
1,0 4 ha, 64 4.441 44,44%4
The Auditor General released her report on winter highway maintenance in Ontario on
April 29, 2015. We thank her for this thorough and thoughtful review, and her
recommendations. While we have already taken action on many of them, we continue to
work with our contractors and the OPP to i prove highway snow clearing operations.
Being able to travel safely on our highways is very important to Ontarians, and at the
Ministry of Transportation (MTO) it's our top priority, Over the past few years, MTO has
worked to improve the quality of highway snow clearing by adding more than 100 pieces
of equipment We've also strengthened our oversight and enhanced the way we plow
truck climbing and passing lanes, and freeway ramps and shoulders. In the coming
months, well be doing more to make driving conditions better in winter 2015/16,
The Auditor General's report provides eight recommendations to the ministry. These
recommendations identify iMprovements to how maintenance contracts are awarded;
oversight of highway maintenance contractors; the effective use of equipment, sand,
salt or anti -icing liquid to achieve the ministry's snow clearing standards; contractors'
patrolling and reporting; and improv d communications with the Ipublic on winter driving
conditions and winter maintenance performance.
As a ministry, we have a lot of work to do and so do our contractors, I will be meeting
with them in person as soon as possible to deterrnine how we can work together to
improve this program and their performance.
/2
68
-2 -
Further, I have directed ministry staff to provide me with an action plan within 60 days
that outlines ways to further strengthen and improve winter maintenance, while
addressing the Auditor's recom endations, to ensure that we are doing everything
possible to provide Ontarians with safe highway conditions. I will make that action plan
public,
I h.ve heard from some municipalities regarding how winter r aintenancE has improved
this past winter season but there is more we need to do. I look forward to reporting hack
on our action plan, our progress implementing the Auditor's recommendations and the
additional steps we will be taking to enhance winter maintenance in Ontario.
Sincerely,
Steven Del Duca
Minister
69
From; AIM (1ornanun1cations .11comnaunicatecc1b.anio.oi.ca1>
Date: May 22,2015 at 12:28:02 PM I.11)T
To: "rnmcdona1d4clgin.ca" 'iin..(agjnca
Subject; AMO Policy luk - Ontario Coverument Launches Consultation on
Infrastructure Funding for Anis Outside of GTHA
May 22, 2015
Ontario Government Launches Consultation on
Infrastructure Funding For Areas Outside of
Greater Toronto and Hamilton Areas (GTHA)
The provincial government is beginning consultations on Moving Ontario
Forward — Outside the GTHA. The consultation will run through the summer
With a number of roundtables to be announced and comments .re due by
September 18, 2018.
Move Ontario Forward is the government's 10 -year, 531,5 billion strategy to fund
infrastructure across Ontario. Of this funding $16 billion is available to support
transit within the GTHA and $15 billion is dedicated to areas outside of the
GTHA. Of the $15 billion for projects outside of the GTHA, the government has
co mit-ted some funding already to programs such as Connecting LinKs, Ontario
Community Infrastructure Fund (OCIF), and natural gas iritiatives, This
consultation is focused on the remaining $11.5 billion.
The releasec discussion document is intended to frame consultations. it identifies
the Province's principles for use in designing the funding program with emphasis
on projects with a regional focus, underpinned by strong business cases and the
potential to maximize returns through economic growth as well as social and
environmental benefits, among others.
AMO members are encouraged to attend the roundtables once they are
announced and develop their own responses to the guide, To help members
respond, AMO suggests using the following considerations:
• Equity — Can the funding be distributed in a way that treats areas of the
province (Northern, Eastern, Western, etc.) in a manner that is seen to be
fair and equitable? How can both smaller municipalities and larger ones
be given the same access to potential funding?
Transparency — Residents and communities are entitled to have access
to documentation hat shows now and in the future what funding requests
were received by the Province, what projects are committed to, when
funds are spent, and any change effected. Funding should not be re -
profiled, re -announced, or re -committed without being transparently
tracked,
• Municipal access — Can submission requirements be commensurate to
the scale of the project?
70
Accounts for local fiscal challenges — Can the fuming recognize the
local infrastructure challenges in a municipality and the contribution of
core investments to the local economy?
AMO anticipates that members also may be interested in looking at the scale of
economic returns on infrastructure projects and how these are viewed in various
perspectives: local, regional, provincial', anc national. The Province has made the
largest commitment to infrastructure funding. At the same time, all municipalities
have significant needs but not enough fiscal capacity, so there will be a
substantial interest in how this funding is designed.
To read the discussion guide and consultation questions and receive information
on how to participate, including attending roundtables, go to:
I t :llwww.ontario,cafb usiness-and-econ om yil nfrastru ctu re -con sultatio n.
AMO Contact: Craig Reid, Senior Advisor, creicl@amp.on..qa, 416.971 9856 ext.
334.
71
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AY 1 2 MS
(,',.'"01$111r1;:f 111,1-Fg
AtItIVITRATAIE
Board or 'Directors
im 0r disci) u 1 lsurer
Cookson
Henry Drylbuta
Brendan, 1.arr-Ciayri or
lorry Citillarnialt
Antic K.en n y. Sec re rary
Cirace MeGariIand.,
K i rn bed e y Pave
Scitn6der
Vision
74, 164; as not -for -pro ill,
UI garlirati on honours
the, comnumAy's past,.
celebrares the cOrrillitinity's present
1.1741 crivisiatte;
the collo irm s fru tare h.±,gacy
hy expressing
loco] heritage and culture
d1rnia0 photographs
and cuisine to
encourage Pratt
sustain a rurallifestyle
242 Gra b am Road
(I%
NO1., 2P0
519-768-9986
A snapshog or ruirrii vulture.. stiffed
At last...the, outrageous fun begins...we are excited to invite you a:
Nvt
SOUTHWEST ONTARIO REGIONAL SIX-DAY EVENT:
THE OUTRAGEOUSLY RURAL FOOD FIGHT.mGET READY TO RUMBLEI
Monday July 13 — Saturday July 18, 2015
Days 1 to 5. .Culinary "'Black Box"Competitions_
During the week of july 13 thru 17, each team joins in a three-hour co petition With other teams,
in The Bank's Cookery, to create a unique product prototype:
• A value -A ded "prototype' concept that is strong yet simple.
• A product that uses unusual parings of Vocal ingredients.
• A product that offers a dash of rebellion, a twist on rural traditions.
Day 6,„A CROWD -driven Food Fight Extravaganza_
ALL product concepts will move forward to Saturday, July 18 when The Crowd and a team of
Culinary Experts select five inspired product concepts (one from each of the five team categories) to
move forward into the Outrageously Rural Pantry product line development process,
am personally hoping that your organization wilt Join the Food Fight Conoelition.
itis going to be a lot of fun. A great way to spend 3 hours and show off your culinary skills!
Attendees: Our aim is to attract folks from across the Southwest Ontario region.
Five Different Food Fight Competition Teams/Categories:
• Young Adults (ages 13 to 21)
• Professional Chefs
• Regional Businesses
• Regional 1Community Organizations
• County/Municipal Councils/staff, MIPPs/MPs, etc
We are looking forward to your team being part of the Food Fight competition Details are outlined in
the enclosed flyer. More details on Saturday's Extravaganza to follow,
Thank you in advance for your time and energy. Please call me directly with anyquestiort
Best -regards)
Grace McGa rId
Cell- 519-87 -5214
72
OU AGEOUS
GET 1E To Ru
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• day
WHAT IS THE OUTRAGEOUSLY RURAL PANTRY?
The Outrageously Rural Pantry, an e-commerce marketplace built on a boutique business model, offers a
distinctive collection of "you can only get it here"' signature products, showcasing Southwest Ontario"s local foods,
growers and farmers, Outrageously Rural online, e-marketoiace fuels regional economic development because the
products are locally produced from locality grown fruits and vegetables, and other goods from across the 8 -county
region but are sold world-wide, The Pantry offers a distinctive collection of signature products from two sources:
Products Gmated by producers—Southwesi 'Ontario's local foods, growers and farmers,
Products created by The Bank, offering a 'you can only get it here" signature line of products.
WHAT IS THE OUTCOME OF THE FOOD FIGHT?
Selection of five "crovikl-sourced"inspired prototype product concepts for the Outrageously Rural Pantry
signature product line development/production process, The focus 'push it, to the edge" to create V alu e - add ed
products that are strong yet simple, 'with a simplicity that stands out in a °noisy ' market place, Unusual Parings with
a bit of rebellion, ,,delivering rural traditions vvith a twist that connects, folks back to the roots, showcasing Southwest
Ontario local foods, growers, producers and farmers while celebrating our authentic rural lifestyle, Outrageously
Rural Pantry online e -marketplace fuels regional economic development because the products are locally produced
but are sold world-wide. Understanding the fundamental economic/tourism development drivers in each local mrn-
munity, county„ thus the region, was critical to shaping and developing this new business concept
WHY DOES THIS MATTER?
An opportunity to transform a region lies deep in its rural roots; its food, With this region's robust local food
economy hidden in small corners and pockets of Southwestern Ontario, producing riches from apples to zucchini,
lavender, honey, maple syrup, cheeses, herbs and more, is a natural. The opportunity to leverage these dynamic
assets is unlimited. Thus, the cornerstone of the Outrageously Rural Pantry product line will feature these locally
grown foods. These farm -fresh foods offer a way to revive our homegrown heritage with our raw potential–a curious
blend ot a passion for local food with the passion for the region,
WHO iS HOSTING THE EVENT?
The Arts & Cookery Bank, a non-proht, charitable organization, is a regional cultural destination in Southwestern
Ontario. The Bank celebrates our rural communities by telling the story through multimedia photographic exhibits
and promoting the local food economy by offering hands-on cooking experiences—that delights the senses while
encouraging and sustaining a rural' lifestyle,
Two buildings—a 1914 Bank of Montreal and an 1883 timber frame barn—bridged by a brand new structure, offers
an intriguing marriage of bricks and barn board. This stunning venue is the home of The Arts & Cookery Bank. The
Bank is a story of courage and commitment – a venue worth visiting, Come for the experience, Leave inspired -0
will give you pause to think about the impact of our heritage and local food economy on your day today life.
Sign 7p Your Teom .Today,..GO to www.theartsomkookerybook,com,..
Coll 519-768-9986 for more details
73
TfIE 1122
— —4
CX,
IMIA2
Xig d
foe
R=A -f PCLImD-v
5 Days of "Black Box" Competitions:
Sign up for One, 3 -hour Challenge Round
1 Day Food Fight Extravaganza;
Be Part of The People's Choice
and Judge's Decision Process
711,. OF
avour
ly 13 —
The Arts & Cookery Bank
242 Graham Road
West Lome, ON NOL 2P0
74
UU t-iSY KUP 'IF FOOD FIGHT F.
GT• READY 0 RUMELFE
A Southwest Ontario Regional Six -Day Event:
Were looking for fun -loving, outrageous,
inspired folks who will "push it to the edge,"
N-Ey...wk2tLs tIfiLsdopa FLept???
Days 1 to 5...Culinary "Black Box" Competitions...
During the week of July 13 thru 17, each team joins in a
three-hour competition with other teams, in The Bank's Cookery,
to create an unique product prototype:
. A value-added "prototype" concept that is strong vet simple.
. A product that uses unusual parings of local ingredients.
• A product that offers a dash of rebellion; a twist an rural traditions.
H-Ey...wkat this Extravae2v,z2???
Day 6...A CROWD -driven Food Fight Extravaganza...
ALL product concepts will move forward to Saturday, July 18 when The
Crowd and a team of Culinary Experts select five inspired
product concepts (one from each of the five team categories) to move for-
ward into the Outrageously Rural Pantry product line development process.
Ey...v-11/10'S oot,v1.0 to tki.s Extra \./2 s wz ? ? ?
• The Crowd! ...Friends & Family...Adventurous Tourists...these folks wilE
drive The People's Choice product selection.
• Rural Romantics: Online outrageously raving fans whose
TWITTER feed will help create strong product names.
• The Judges. Culinary Experts who will select the concepts for the
Outrageously Rural Pantry signature product line.
Sign Your Team Up Today...Go to www.theartsanticookerybankcom...
Cal! 519-768-9986 for more details
kow °toes the c,ovvupetti-oo, woriz???
Competition Dates: July 13 thru July 17: The Outrageously Rura Food Fight Competition held at The
Arts & Cookery Bank in The Cookery—The Bank's 1883 timber -frame oam transformed into a state-of-
the-art kitchen.
Five Competition Team Categories. 119 Competitors!!!
Competition Process: Each team has 3 hours to create an unique product prototype. Using the Black
Box approach...the content of the Black Box is not revealed to the teams prior to the chal;enge. The
Food Fight Teams wit work to create innovative and delicious tastes from the mystery ingredient inside
the Black Box !
Judging Process: At the end of each three-hour competifion round, each team will make a presentatjon
before a panel of judges and a live audience. There will be a winner selection for that round, THEN—,
Day 6_,A CROWD -driven Food Fight Extravaganza...ALL product concepts will move forward to
Saturday. July 18 when The Crowd and a Team of Culinary Experts select five inspired product
concepts for the Outrageously Rural Pantry signature product line development process_ TEAM MEMBER #2;
One from each of the five category team sectors.
1.-{S ticp
OUR Food Fight Competition Teams Category (check off one)
O Young Adults (ages 13 to 21)...two member teams
O Professional Chefs...two member teams
O Regional Bus:nesses.,.three member teams
O Regional Community Organizations...three member teams
O County/Municipal Councils, IvIPPsIMPs. etc ..three member teams
The Team Members that are going to... "PUSH IT TO THE EDGE." NAME. PHONE NUMBER. EMAIL.
THE TEAM NAME:
HOME COUNTY:
TEAM MEMBER #1:
The gm'. of the Food Fight is to showcase Southwest Ontario's lona! fonds by inviting competition
teams to create 'prototype' product ideas for the Outrageous!y Rure: Pantry product line. The winning TEAM MEMBER #3;
teams wil' be recognized as the original concept developers of Inc prototype product.
H -Ey... tiPteS itlit TEAM Ls RVOtt,ObLe '
Check off days the team is available for the competitions.
Select two possible days...fine: date will be confirmed.
(Gov't groups only ono choice)
75
0 YES...WE CAN PLEDGE TO RAISE S100.00 ($10.00 FROM 10 SUPPORTERS).
WE UNDERSTAND THAT THIS WILL BE OUR AS OUR ENTRANCE FEE!
H -E wki2t'sLv Lt -For frlit t/I tPP. vik???
A chance to be named on the final product label, be seen in a video vignette that showcases the product
development process; receive a bucket load of outrageous prizes for being in the competition.
H-ey... Mint cAoes- eack te2vu. get???
Each Team Member an Outrageously Rural Apron, a Chefs Hat and a complimentary set of Cookery Utensils.
Each of the Five Final Winning Teams: Named on the final product label, be seen in a video vignette that
showcases the product development; receive a bucket load of outrageous prizes for being in the competition.
Registration Deadline: June 15, 2015
Email your registration form back to info@theartsandcookerybank.com
519-768-9986
Monday
7113
Tuesday
7114
Wednesday
7113
Thursday
714
Friday
7117
9:0 to 12:00
0
Professional Chefs
0
Profeesional Chefs
0
Prormiennal Chefs
0
Professional Chefs
0
Regional
Businesses
2:33 to US
0
Yoorro Adult
'Chefs'
0
Yming Moll
Theis'
0
Wring Aduit
'Chefs'
0
Young Meal
'Chafe
0
Regional
Cortereirity
aroantatifiras
7.03 to10:00
0
Regional
CW7111414 Or-
garizatioss
0
Regional
Suieriesses
0
Regional
Comnsiney
Organisations
0
Reg -it -hal
Businesses
0
Cauntraiunicipai Cattft-
isiis
MPPs1MPs,
75
0 YES...WE CAN PLEDGE TO RAISE S100.00 ($10.00 FROM 10 SUPPORTERS).
WE UNDERSTAND THAT THIS WILL BE OUR AS OUR ENTRANCE FEE!
H -E wki2t'sLv Lt -For frlit t/I tPP. vik???
A chance to be named on the final product label, be seen in a video vignette that showcases the product
development process; receive a bucket load of outrageous prizes for being in the competition.
H-ey... Mint cAoes- eack te2vu. get???
Each Team Member an Outrageously Rural Apron, a Chefs Hat and a complimentary set of Cookery Utensils.
Each of the Five Final Winning Teams: Named on the final product label, be seen in a video vignette that
showcases the product development; receive a bucket load of outrageous prizes for being in the competition.
Registration Deadline: June 15, 2015
Email your registration form back to info@theartsandcookerybank.com
519-768-9986
Li Fest a Month Dinners
RE: IVIED
We invite YOU to celebrate MAY 25 216
The Arts & Cookery Bank's 5th, birthday,.
We know you enjoy the Fest-a-Month night out.., experiencing n
CONN CW EON
Use your Fest-a-Month Birthday Dinners, to celebrate a family milestone,
as a gift for a frier d or as a way to celebrate with co-workers.
WE
LOOK FORWARD TO YOU JOINING US FOR
ON
E OF THE LAST SEVEN DINNERS!
Tuesday, June 9
Turkey: Celebrating Ottoman Cuisine
Wednesday, July 8
Canada: Celebrating our Rich Multi -Cultural H
Thursday, August 6
Portugal: Celebrating the Fiesta!
Tuesday, September 1
Caribbean: Celebrating the Fusion of
Food &
Thursday, October 8
Germany: Celebrating Oktoberfest
eritage
Music
Tuesday, November 10
Spain: Celebrating an Offering of Tapas Delights
Thursday, Decenber 3
Scotland: Celebrating the Scottish Highlands
DINNER $35/PERS0N
EACH FEST-A-MONTH BEGINS AT 6:30PM
Call: 519-768-9986
com
76
HOLD THE 'DATE *..SAIWDAY; AUGUST 22, .2015
THE
A stlalIsliot of
rite*"
519-768-9986
infoo,pth c art sanalcouiceryban lc om
vows*, thea r 4,and okery ba nic.com
In The Arts & Cookery Donk
13 cookerrnank
The Arts e?'' Cookery Bank's Gala Fundraiser
ThcExperience..
6:00 pin: Ruby Rei Reception-. Appetizers, CGcktails itc Music
7M0 pm: R&R G mama Dill uer.., Five Star Ruby Co Loses
9:00 pm; Live R hyMltiGI, Mirk More!
4 1p 11"i
Charitable Donations Receipt of $100 per ticket
'fix Arts O' Coo/eery Osink is a lgillOr-prOfit,, rept frre'd eigeoritallge orrivizonion.
Early Bird Special
Tor each „Ribs & Rubies ticket
you purchase
by.
June 30„ 2015
You will receive a special gift from The Bank:
A Heritage Pathway Remembrance .Stone
(Kew ofS10(J)
PLUS_
You will be automatically be entered into the draw
for a chance to WIN them
One -of -a -Kind Arts & Cookery Bink Pendant
(appraised value of S2,500
For ugure tetformadon or ;a purchase tickets:
Go to wwnim.,LhartmotkitolLrEltankrupiur cull SL9-.7(4-996-6;
$.150.00 per ticket
Charltobk Donations Recchd 0,f V 00.00 .per
The Ans. .4 Cookery Lai « of,-.Pr-proW,
regireered ehorisalde orgonizatiou
77
From: FCM Membership <rnembershipafern,ca>
Date:, June 3,2015 at 8A3;11 AM DT
To: Mark G. McDonald <mmcdonaidgetglin-county.on.ca>
Subject: 'Your FCM membership - County of Elgin
Dear Head of Council and Council Members:
Thank you for renewing your annual membership in the Federation of Canadian
Municipalities.
Your continuing support will allow us to build upon the gains we have worked so hard to
achieve for Canada's hometowns,
We want to ensure that your community gets full value from your FCM rnembershp, so
please take note of the many exclusive benefits you receive, including:
• Access FCM expert insight on federal policy matters:
▪ Receive timely and in depth analysis of federal announcements, budgets, and policies,
• Access do estic and international program expertise;
• Participate in FCM governance;
• Receive discounts on hotels, postal services and a range of other products and
services offered by FCM's corporate partners;
• Benefit from significant savings on registration fees for FCM events and conferences;
anc
• Access to free postings of municipal job opportunities on FCM's website.
If you have any questions about these benefits, please contact Member Services at
613-907-6273 or membershipnfdmi,ca,
Again, thank you for being part of the FCM family and supporting our efforts to help
build strong, sustainable cities and communities in a strong Canada..
Yours sincerely,
Brad Woodsic e
FCM President
Broic,c Carlton
Chief Executive Officer, FCM
78
The Corporation of the Municipality of
en tia
ij
Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5 5V1
Dear Mt cDonaidi
4,5 S met Ur1,1,ic% 1 St It t 1110r11,411%, U iro01,1„!,,;IR .I1V1 P„ 9„531 5 'I 9,631 Ar1.3
Re: Elgin -St. Thomas Municipal Association
May 121/1, 2015
111, r,e4,0
AY lZallt
Please be advised that Council discussed the above noted matter at their Regular Meeting of
Council dated Monday, May 11'1, 2015 and the following resolution was passed:
THAT: The Council of the Corporation of the Municipality of Central Elgin endorse the
continuation of the Elgin -St. Thomas Municipal Association subject to each lower tier
municipality within the County of Elgin and the City of St. Thomas agreeing to rotate the duties
for planning of the event, including secretarial and treasury duties, on an annual baais;
AND FURTHER THAT The Municipality of Central Elgin agrees to be responsible for the 2016
event CARRIED.
Please feel free to contact me at the municipal office should you have any questions regarding;
this information
Yours truly,
Dianne Wilson
Deputy
Clerk
c,c. Elgin County Lower Tier Municipalities
City of St, Thomas
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rotati. 11Fic.ritage„ :18tip.,...ht Future.,
May 21 2015
Mark McDonald
Chief Administrative Officer
County of Elgin
450 Sunset Drive
St Thomas ON N5R 5V1
RE: El in -St. Thomas MunciaI Association
The Corporation of the Town of Aytmer
46 Talbot Street, West, Aylmer), Ontario NSI -I 1117
Office: 519-773-31 o' Pax: 519-765-1446
ww way imer,ca
MAY 25 2
At the Aylmer Town Council meeting held on May 19, 2015, Town Council received the
attached communication from The Corporation of theillunicipallity of Central Elgin about
the Elgin -St, Thomas Municipal Association, Town Council resolve
Resolution No 267-15
Moved by Councillor Barbour and seconded by Councillor Andrews:
That the following actions be taken with respect to the request from the
Municipality of Central Elgin to continue the Elgin -St, Thomas
Municipal Association:
That Council supports resolution from The Corporation of the
Municipality of Central Elgin to continue the Elgin -St. Thomas
Municipal Association subject to each lower tier municipality within the
County of Elgin and the City of St. Tho as agreeing to rotate the dutits
for planning the event, including secretarial and treasury dutis, on an
annual basis; noting that Th Municipality of Central Elgin agrees to be
responsible for the 2016 event.
The motion is Carried.
Sincerely„
Nancie J. Irving, CMO
Clerk, Town of Aylmer
Attach
cc Elgin County Lower Tier Municipalities
City of St. Thomas
80
May 29, 2015
Mark McDonald
Chief Administrative
County of Elgin
450 Sunset Drive
St. Thomas, ON
N5R 5V1
f.cer
.111
COUNTY C.: aal
4,U4'1,M7.:Arli',', Mg la
Dear Mr. McDonald:
RE: Elgin -St. Thomas Municipal Association
Please be advised that the Council of the Municipality of West Elgin passed the
following resolution at their meeting held on May 23, 2015:
DULY MOVED AND SECONDED
RESOLVED that Council of the Municipality of West Elgin supports the resolution
for the Municipality of Central Elgin to continue the Elgin -St Thomas Municipal
Association subject to eaci lower tier municipality within the County of Elgin and
the City of St Thomas agreeing to rotate the duties for planning the event,
including secretarial and treasury duties, on an annual basis.
AND that the Municipality of Central Elgin agrees to be responsible for the 2016
event,
DIS7OSITION: Carried
Should you have any questions please contact the undersigned.
Yours truly,
Norma 1, Bryant, HonBA, ANICT
Clerk
cc Elgin County Lower Tier Municipalities
City of St. Thomas
22413 Hoskins Line, Box 490, Rodney, Ontario N511_ 200 Tel: (519) 73505�D Fax: (519) 785-0644
COUNTY OF ELGIN
By -Law No. 15-17
"BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COLLECTIVE
AGREEMENT BETWEEN THE CORPORATION OF THE COUNTY OF ELGIN
AND
THE ONTARIO NURSES' ASSOCIATION, WITH RESPECT TO ALL NURSES AT
ELGIN MANOR, TERRACE LODGE AND BOBIER VILLA"
WHEREAS Section 11(2.7) of the Municipal Act, S.O. 2001, Chapter 32 as
amended grants upper -tier municipalities the power to pass by-laws relating to any service
or thing that the municipality considers necessary or desirable for the public including
collective agreements; and,
WHEREAS the Ontario Nurses' Association, by certificate dated December 9th,
1988, is the certified bargaining agent for all Nurses at Elgin Manor; save and except the
Director of Nursing and persons above the rank of Director of Nursing; and
WHEREAS the Ontario Nurses' Association, by certificate dated January 12th,
1989, is the certified bargaining agent for all Nurses at Terrace Lodge, save and except
the Director of Nursing and persons above the rank of Director of Nursing; and
WHEREAS the Ontario Nurses' Association, by certificate dated June 1st, 1981, is
the certified bargaining agent for all Nurses at Bobier Villa, save and except the Director of
Nursing and persons above the rank of Director of Nursing; and
WHEREAS negotiations have taken place over a period of time between the County
and the Association to establish terms and conditions of a collective agreement.
NOW THEREFORE the Municipal Council of the Corporation of the County of Elgin
enacts as follows:
1. That the Warden and appropriate signing officers are hereby authorized to sign a
Collective Agreement between the County of Elgin and the Ontario Nurses' Association,
setting forth collective bargaining relations, disposition of grievances and to define working
conditions and terms of employment for all Nurses employed at Elgin Manor, Terrace
Lodge, and Bobier Villa, covering the period April 1, 2014 to March 31, 2016.
READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 9th DAY OF
JUNE 2015.
Mark G. McDonald,
Chief Administrative Officer
82
Paul Ens,
Warden
CLOSED MEETING AGENDA
June 9, 2015
Staff Reports:
1) Acting Director St. Thomas -Elgin Ontario Works - Municipal Act Section 240.2
(a) the security of the property of the municipality or local board — Ontario
Works Update
2) Chief Administrative Officer - Municipal Act Section 240.2 (c) a proposed or
pending acquisition or disposition of land by the municipality or local board —
Update #5 Dexter Line Land Purchases (verbal)
',11g110
• J:
ADDENDUM
FOR TUESDAY, JUNE 9, 2015 — 9:00 A.114.
1, Additional Item for Consideration re: Urgent Request tor Resolution Against a Nuclear
Waste Dump (Attached)
1
From::lAu4I51912thgnItcleAttill111cn111>
Date: June 4, 2015 'at 23426:PM litYI
Tot dineaul114eightert>
Subject: Urgent Request fin Resolution. Against a Nuclear Waste ramp
Dear Councillor Mennilk
Thank you .for iking time, to speak .with me toduy.
As nlentioncd, ama member of Stop The Great Lakes Nuclear Dun113., a,. non-prolit
citizens, org,anization based in Ontario, and .we are deeply concernedabout an issue that
poses a threat to the Great ,11..,akes: Ontario :Power Generation i(OP(i) is proposing to
construct allude& waste repository to bury and abandonradioactive nuclear waste right
beside the Great Lakes, 21.1X,il of the world's fresh s urfiicc water,, ',file Great I.,„akes are, thc
source of drinking water Bear 40 million people in two countries, including ,residents of
Elgin County.,
00 May 1, 2015, the Joint Review Panel gave the green ,light to OPG'spino a n d now
approval of this nuelear waste repository is in the hands of Canada's federal Minister of
the f';,nvironinent , A decision by the Minister was originally due September 3, 20 L 5
however today it was announced that the Minister's decisi(m will he delayed until
December 3, 2015, which,11Hs after the coming Federal election, on October 19th..,
1 ana writing to encourage' Elgin County to join other counties, cities, townships, villages
and municipal ities i,n Canada and the United States that are taking action to oppose this
il I -conceived, plan. 11 may inkiest you to know that 155 resolutions representing 21
million people opposing OPG's plan have been passed by communities in every Great
11,„„akes State and in Ontario, including how the City of 'Foronto, Canada's largest city and by
the City of Chicago, the 3rd largest city in thel,„3,S, and by many more,
For a eoinpicte list of resolutions passed thus far see
httpillstopthegreatlakesnuelearduirip.comiresolutionssAx
A map showing resolutions passed to dine is shown below:
2
Resolution Opposing the Construction of a Nuclear Waste
Repository in the Great Lakes Basin
WHEREAS Ontario Power Generation (OPG 4 is proposing to construct a deep geologic: repository (DGR), which Is an
underground long-term burial facility., at the Bruce Noctear Generating Station site in Kincardine Ontario (nada,
and bury and abandon in the DGR all of Ontario's low and intermediate level radioactive nuclear waste, some of
which remains highly radioactive and toxic for over 100,000 years. The proposed site is approximately one
kilometre inland from the shore of Lake Huron and about 400 metres below the lake level;
WHEREAS Ontario Power Generation did not consider or evaluate aiTy other actual sites for the location of the
proposed DGR;
WHEREAS fresh water is Canada's most Important resource and should be protected and managed prudently;
WHEREAS the Great ILakes are an irreplaceable natural reSOUI Ce contdiuling twenty one percent of the world's,
and ninety five percent of North America's fresh water, relied upon by millions for drinking water, tourism,
recreation, vital to human and environmental health and economic and agricultural weill-being of both Canada and
the United States of America and supporting a regional economy of U5$4,7 trillion (2011 );
WHEREAS Lake Huron and connecting. waters are a source of drinking water for miliions of people daysonstrearn 11
Canada, the United .States al America and First Nations;
WHEREAS any contamination resulting, from a leaking nuclear waste repository located on Lake Huron cou id affect
the source of drinking 'water for Elgin County, Ontario;
WHEREAS individuals, citizen and environmental groups and municipalities and counties in both Canada and the
United States have expressed concern and opposition to the proposed nuclear waste repository;
WHEREAS as of May 19, 2015, one hundred fifty five (155) resolutions have been passed by communities in the
States of Michigan, Ilirios, Minnesota, Wisconsin, Pennsylvania, New York, Ohio and Indiana and in the Province of
Ontario representing 21 million citizens opposing the proposed nuclear waste repository, with the vast majority of
the resolutions opposing any permanent underground nuclear waste repository anywhere in the Great Lakes
Basin;
WHEREAS under the 2012 Protocol Amending the Agreement Eletween Conade and the United Stores of Americo
on Great LakesWater Quaiity, the governments of Canada and the United States acknowledge the importance of
anticipating, preventing and responding to 'threats to the waters of the Great Lakes and share a responsibility and
an obligation to protect the Great Lakes from contamination from various sources of pollution, including the
leakage of nuclear waste from an underground nuclear waste repository;
liNHEREAS in April 2015 resolutions HR 194 and SR 134 were introduced respectively in the US House of
Representatives and US Senate expressing the sense that (1 the Canadian Government should not allow a
permanent nuclear waste repository to be built within the Great Lakes Basin; (2) the President and the Secretary of
State should take appropriate action to work with the Canadian Government to prevent a permanent nuclear
waste repository "from being built within the Great Lakes Basin; and 13) the President and the Secretary of State
should work together with their Canadian Government counterparts on a safe and responsible solution for the
long-term storage of nuclear waste;
WHEREASIn the mid 1980's, the US Department. of Energy was considering potential .sites for a US nuclear waste
repository, including some sites location in the Great Lakes Basin and as a result of significant Canadian opposition,
3
Joe Clark, then :Secretary crf ,State for External Affairs,. intervened and the, US government honored Canada's
request to exclude any sites within 4.0 kilometers of the Canadian border; and
WHEREAS otacing a permanent nuclear waste burial facility so close to the Great Lakes is ill-advised. The potential
damage to the Great Lakes from any leak or breach of radioactivity far outweighs any suggested economic benefit
that might be derived from burying radioactive rioclear waste at this site, The ecology cif the Great Lakes, valuable
lbeyond measure to the health and economic well-being of the entire region, should not be placed at risk by storing
radioactive nuclear waste underground so dose to the shoreiine;
NOW, THEREFORE., BE IT RESOLVED, by the Eigin County Councilthat:
1. In order to protect the Great Lakes and its tributaries, Elgin County 'urges that neither this proposed
nuclear waste repository at the Bruce Nuclear Generating Station site nor any other underground nuclear
waste repository be constructed in the Great Lakes basin, in Canada, the United States, or any First Nation
property.
2, Elgin County urges the. Government of Conacla and the Government of Ontario to reject ,(and seek
alternatives to Ontario Power Generation's proposal to bury and abandon radioactive nuclear waste in
the Great Lakes Basin,
3. A copy of this Resolution shall be transmitted to Kathleen Wynne, Premier of Ontario, Stephen Harper,
Prime Minister of Canada, Leona Aglukkaq, Canada's Minister of the Environment, Robert Nicholson,
Canada's Minister of Foreign Affairs, Jeff Yurek, MPP Elgin-Midcilesex London, and Joe Preston, MP Elgin
rvliddlesex-London,
4
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Co mum les in Canada and the US (combined pop. = 21 million;
are saying NO to OPG's Proposed Nuclear Waste Dump
RESOLUTIONS - as of May 19, 2015 DATE PASSED
CANADA - Ontario
City of Thorold April 7, 2015
City of Burlington September 29, 2014
City of Owen Sound September 22, 2014
Municipality of West Grey August 21, 2014
City of Meaford July 28, 2014
City of Welland May 6, 2014
City of Brampton April 9, 2014
municipality of McDougall April 2, 2014,
City of Thorold April 1, 2024
Town of Fort Erie March 31, 2014
City of Port Colborne March 1.0, 201.4
City of Niagara Falls, ON March 3,2014
McKellar Township !Verdi 3, 2014
Municipality of Whitestone February 27, 2014
Town of Parry Sound February 18, 2014,
Town of Grimsby February 3, 2014
City of Thunder Bay January 27, 2014
City of Sault Ste. Marie January 20, 2014
City of St. Catharines January 13, 2014
Municipality of Chatham Kent January 13, 2014,
Town of Ajax November 25, 2013
City of Kingston November 19, 2013,
City of Windsor November 18, 2013
City of Toronto November 14, 2013
Town of Oakville October 28, 2013
City of Mississauga October 9, 2013
City of London October 2, 2013
Town of Blue Mountains September 16, 2013
City of Hamilton September 11, 2013
City of Sarnia September 9„ 2013
Larnibton County September 4, 2013
Town of !Kingsville July 22, 2013
Essex County July 17, 2013
UNITED STATES - Michigan
City of Detroit May 19, 2015
Traverse City May 4, 2015
Genesee County May 4, 2015
City of Sandusky October 6, 2014
Kingston Township September 14, 2014
Casco Township September 9, 2014
Wales Township September 2, 2014
Arenac County September 2, 2014
Burnside, Township August 25, 2014
Denmark Township August 25, 2014
City of New Baltimore August 25, 2014
Marine City August 21, 2014
Rogers City August 19, 2014
City of Essexville August 19, 2014
Clyde Township August 19, 2014
City of Algonac August 19, 2014
Village of Unionville August 18, 2014
6
Burtchville Township August 18, 2014
Hume Township August 18, 2014
Lake Township August 18, 2014
China Township August 18, 201A
Township of Wells August 14, 2014
Fremont Township August 14, 2014
Village of Forestville August 13, 2014
Emmett Township August 13, 2014
Cottrellville Township August 13, 2014
Vassar Township August 12,2014
Riley Township August 12„ 2014
Sherman Township August 12, 2014
Port Sanilac Village August 12, 2014
Township of Hadley August 12, 2014
Marathon Township August 12, 2014
Bay County August 12, 2014
Colfax Township August 12, 2014
Merritt Township August 12, 2014
Williams Charter Township August 12, 2014
Cheboygan County August 12, 2014
Village of Elkton August 12, 2014
Frankenlust Township August 12, 2014,
Greenwood Township August 12, 2014
Village of Millington August 11, 2014
Fraser Township August 11, 2014
Alirnont Township August 11, 2014
Grant Township August:11, 2014
Berlin Township August 10, 2014
Lapeer County August 7, 2014
Village of North Branclh August 7, 2014
St Clair County August 7, 2014
Village of Almont August 6, 2014
Village of Port Sanillac August 5, 2014
City of Memphis August 5, 2014
Sehewaing Township August. 5, 2014
Hampton Charter Township August 4, 2014
City of Caro August 4, 2014
Village of Capac August 4, 2014
City of Bad Axe August 4, 2014
lra Township August 4, 2014
Caseville Township August 4, 2014
Columbus Township August 2, 2014
Alpena County July 29, 2014.
City of Flint July 28, 2014
Kawkawlin Township July 28, 2014
Millington Township July 28, 2014
Monitor Township July 28, 2014,
Brown City July 28,, 2014
Elba Township July 28, 2014
Village of Peck July 28, 2014
Village of Lexington July 28, 2024
Paris Township July 28, 2014.
Village of Carsonville July 23, 2014
7
Akron Villlage July 22, 2014
City of Crosweli July 22, 2014
Village of Pigeon July 21, 2014
Clay Township July 21, 2014
City of Lapeer July 21, 2014
Eaton County July 16, 2014
Marquette County July 15, 2014
City of Port Huron July 14, 2014
Tuscola County June 26, 2014
Lake County june 25, 2014
Michigan Senate Resolution No, 150 June 11, 2014
Michigan Senate IResolution No. 151 June 11, 2014
Michigan Senate Concurrent Resolution No, 16 June 11, 2014
Michigan Senate Concurrent Resolution No. 17 June 11, 2014
Sanilac County Board of Commissioners June 3, 2014
Alger County May 19, 2014
Fort Gratiolt Township, St, Clair County May 7, 2014
Huron County April 22, 2014
City of Milan February 10, 2014
City of Eastpointe, Macomb County January 7, 2014
Charter Township of Clinton, Macomb County December 3, 2013,
City of Wayne November 19, 20:13
City of Gross Pointe Woods 'November 18, 2013
Conference of Western Wayne November 15, 20J3
City of Wyandotte, Wayne County September 23, 2013
Greenwood Township, St. Clair County September 10, 2013
Wayne County August 22, 2013
St, Clair County August 15, 2013
Village of Lexington July 22, 2013
Lynn Township July 13, 2013,
Macomb County June 20, 2013
Michigan State Senate May 22, 2013
City of St, Clair Shores, Macomb County July 7, 2008
St, Clair County Water Quality Board June 12, 2008
Marine City,61,, Clair County June 5, 200.6
Macomb County May 15, 2008
Macomb County Water Quality Board May 13, 2008
UNITED STATES - Ohio
Port Clinton December 10, 2013
City of Toledo October 1, 2013
City of Oregon August 12, 2013.
UNITED STATES - Illinois
WiU County April 16, 2015
City of Evanston March 9, 2015
Lake County February 10, 2015
DuPage County February 10, 2015
City of Chicago January 21, 2015
Cook County October 8, 2014
City of Waukegan February 3, 2014
UNITED STATES New York
Erie County March 12, 2015
City of Rochester November 19, 2013
City of Niagara Falls May 12, 2014,
UNITED STATES - Pennsylvania
City of Erie April 2, 2014
UNITED STATES Wisconsin
City of Milwaukee March 31, 2015
City of Sheboygan April 2, 2014
UNITED STATES - Indiana
Lake County Board of Commissioners April 15, 2015
Lake County Council April 9, 2015
Cary June 3, 2014.
Michigan City April 15, .2014.
UNITED STATES - Minnesota
City of Duiuth May 12, 2011
9