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June 11, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 11, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ------------------------------------------------------------------------------------------------------------ DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al —A18) *May 28, 2015 Council *May 28, 2015 Public Meeting — Official Plan Amendment No. 01115 *May 28, 2015 Public Meeting —Zoning Amendment (Parezanovic Farms) *May 28, 2015 Public Meeting —Zoning Amendment (Vanderloo) *June 4, 2015 Special Council Meeting BUSINESS ARISING FROM MINUTES DELEGATIONS REPORTS (C1-C10) 1. ROADS a) *Monthly Report b) *Report— Illegal Garbage Dumping along Municipal Roadsides 2. RECREATION/EMERGENCY MANAGEMENT a) *Monthly Report June 11, 2015 ............. Page 2 3. WATER DISTRIBUTION SYSTEM a) *Operations Report 4. WASTEWATER a) *Operations Report— Rodney Wastewater Treatment Plant b) *Operations Report—West Lorne Wastewater Treatment Plant 5. BUILDING a) *Monthly Report 6. BY-LAW ENFORCEMENT a) *Monthly Report 7. DRAINS 8. ADMINISTRATION a) *Report— Request for support of roof solar project b) *Report— Port Glasgow Trailer Park Beach Access c) Livestock kill - Campbell 9. PLANNING 10. ACCOUNTS CORRESPONDENCE (131 — 138) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* The Township of Greater Madawaska —request support for resolution to prevent Hydro rate increases; 2.* Elgin Group Police Services Board Municipalities — OPP Contract and the Elgin Group Police Services Board; 3.* Keep Hydro Public - request to support resolution regarding the proposed privatization of Hydro One; 4.* The Art and Cookery Bank— request to participate in The Outrageously Rural Food Fight Competition six day event; June 11, 2015 ............. Page 3 5.* Elgin County Police Services Board — New Six Year Contract for OPP Services and Sample By-law; 6.* St. Thomas-Elgin Local Immigration Partnership — community signs; RECOMMENDED TO ACCEPT & FILE: 7. AMO • Watchfile -- May 28, 2015; • Watchfile — June 4, 2015; • A Voice for You 2015 AMO AGM and Annual Conference; • Key Legislation for Municipalities Moves Forward 8. Town of Newmarket—community mailboxes BY-LAWS: By-law No. 2015-44 Authorize Agreement— Four Counties Health Services (transit bus) By-law No. 2015-45 Fees & Charges —Water and Sewer Rates By-law No. 2015-46 Authorize Agreement— Police Services MINUTES (E1) 'April 14, 2015 West Elgin Arena Board NOTICE OF MOTION (F1) OTHER BUSINESS (G1 —G3) 1. Delegations at AMO conference 2. Council announcements 3. Closed Session: • personal matters about an identifiable individual (M.A. s.239(2)(b) * Information enclosed June 11, 2015 ............. Page 4 CONFIRMING BY-LAIN ADJOURNMENT NEXT MEETINGS: June 25, 2015 Council July 16, 2015 Council July 28, 2015 Tri County Water Board, 7:00 p.m. August 13, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. I �} 1 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS MAY 28, 2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley, Administrator/Treasurer Norma Bryant, Clerk Heather James, Planner Lee Gosnell, Roads Superintendent ALSO IN ATTENDANCE Ted Halwa, Monteith Brown CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None ADOPTION OF AGENDA RES. NO. 1 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin approves the agenda for May 28th, 2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leatham Seconded by Wolf RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated: May 14, 2015 Council DISPOSITION: Carried BUSINESS ARISING FROM MINUTES Council recessed to hold three public meetings and resumed their meeting thereafter. DELEGATIONS 1030 a.m. - New Comprehensive Zoning By-la Mr. Halwa reported that the suggestions of the Ministry of Municipal Affairs, Natural Resources and Lower Thames Valley Conservation Authority have been incorporated into the by-law. He is concerned how the requirements for setbacks of trailers will work. Ms. James also is concerned how this will evolve. Ms. �a May 28, 2015 .....Page 2 of 10 James also noted that the shoreline management study is not completed yet, Setbacks will be reviewed again once this study is completed. 11:00 a.m.—Gary Blazak—Update on Seaside Waterfronts&Lighthouse developments Mr. Blazak reported on three projects. 1. Seaside Waterfronts on Lot 6: The municipal Class EA is proceeding. Ministry of Natural Resources has requested more natural heritage study now that the preferred option has been identified. This work is now complete and the report will be submitted to MNR. The Ministry of Environment is now the lead agency. Once the Environmental Impact Study is accepted,will proceed to Phase 3 which is the detailed design. The draft plan will be revised to show the blocks for servicing. A new draft plan of condominium will then be submitted to the County of Elgin. 2. Commercial severance on Lot 6. This application is no longer being pursued as it was considered as piecemeal development by the Ministry of Environment which is contrary to the Environmental Assessment Act. 3. Lighthouse condominium proposal on Lot 5. The proposal is for 8 lots on the bluff at the south end of the property. An application has been submitted to the County of Elgin. These lands are not subject to the secondary plan for Port Glasgow but are subject to the lakeshore requirements of the Official Plan. The Conservation Authority has raised concerns relating to the regulated area next to the shoreline. An engineering study has been completed and building envelopes have been identified. The plan showed steps to the lake, which have been deleted as requested by the Conservation Authority. Concern was also raised about the hazard lands (ravine)in relation to the location of the proposed road. The road is located outside of the hazard lands. The Ministry of Environment has recommended a servicing options report be prepared by the municipality and Mr. Blazak is requesting the municipality to undertake this report. Further, he is requesting the public meeting for this development be scheduled once the servicing options report is completed. 11:30 a.m.—Michelle Horst RealTerm Ener gy-streetlights Also in attendance: Public Works Superintendent Ms. Hjorst gave an overview of the program noting that 65%energy saving can be achieved. A GIS audit of our streetlight system is completed and this information is used for the design to RP8 standards.A report is submitted to Council. Council has the option not to proceed; however,the cost to complete the audit will have to be paid. If approved, they will submit an incentive application to ISO which will cover 20%of the project casts. They will use existing poles and arms. The Administrator/Treasurer noted West Elgin has 400 streetlights, capital expenditure of$204,000, and net cost of$165,000 with a return of 4.1 years. Decorative lights and arms are more expensive and can be installed at a later date. May 28, 2015 .....Page 3 of 10 REPORTS 1. ROADS a) Report—LAS/RealTerm Energy LED Streetlight Conversion Program RES. NO. 3 Moved by Seman Seconded by Leatham RESOLVED that the report from the Public Works Superintendent re: LASIRealTerm Energy LED Streetlight Conversion Program be received; AND that Council accepts the procurement process undertaken by Location Authority Services(LAS), a wholly owned subsidiary company of the Association of the Municipalities of Ontario,for the selection of a LED streetlight upgrade turn-key service; AND that the execution of a Letter of Intent with LAS'service partner RealTerm Energy be approved,for the design and installation of LED streetlights as detailed in their proposal dated May 13, 2015; AND that the necessary by-law be brought forward to authorize the signing of necessary agreements. DISPOSITION: Carried 2. RECREATION/EMERGENCY MANAGEMENT 3.WATER DISTRIBUTION SYSTEM 4.WASTEWATER 5. BUILDING 6. BY-LAW ENFORCEMENT 7. DRAINS 8.ADMINISTRATION a) Report—RES—Elgin Windfarm Proiect RES. NOA Moved by Leatham Seconded by Wolf RESOLVED that the report from the Clerk re: RES—Elgin Windfarm Project be received DISPOSITION: Carried b) Report—Port Glasgow Trailer Park—Bingo Hall Roof Replacement RES. NO. 5 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin accepts the quotation of Joe Machado in the amount of$6,793.45 plus taxes for replacement of the shingle roof at the Port Glasgow Trailer Park—Bingo Hall DISPOSITION: Carried May 28, 2015 .....Page 4 of 10 c Report—Fire Department Organizational Review RES. NO. 6 Moved by Seman Seconded by Bodnar RESOLVED that the report from the Administrator/Treasurer re: Fire Department Organizational Review be received; AND that Council approves the establishment of an Ad-Hoc Committee to review the current Fire Department Organization and make recommendation to Council of West Elgin of a proposed Fire Department Structure; AND that the Committee be composed of: Two members of Council, being Leatham and Wolf Fire Chief of Rodney Department Fire Chief of West Lorne Department 2"d representative of Rodney Fire Department Association 2nd representative of West Lorne Fire Department Association West Elgin Public Works Superintendent West Elgin Administrator/Treasurer DISPOSITION: Carried 9. PLANNING a Report—Proposed Official Plan Amendment No. 1 and Municipality of West Elgin Elgincentives.Communit y Improvement Project Area and Plan RES. NO. 7 Moved by Bodnar Seconded by Seman RESOLVED that the report from the Planner re: Municipality of West Elgin Community Improvement Plan be received; AND that Council adopt Official Plan Amendment No. 1 to the Municipality of West Elgin Official Plan by passing the necessary by-law; AND that Council adopt the Elgincentives Community Improvement Project Area for the Municipality of West Elgin by by-law; AND that Council adopt the Municipality of West Elgin Elgincentives Community Improvement Plan by by-law; however, only provide two readings of the by-law pending comments from the Ministry of Municipal Affairs and Housing. DISPOSITION: Carried b) Report—Zoning By-law Amendment—Parezanovic Farms RES, NO. 8 Moved by Wolf Seconded by Leatham RESOLVED that the report from the Planner re: Zoning By-law Amendment Application for Parezanovic Farms Inc., 22939 Queens Line be received; AND that Council approves the Zoning By-law Amendment and defer passage of the by-law until the June 25, 2015 Council meeting. DISPOSITION: Carried c) Report—Zoning By-law Amendment—Vanderloo RES. NO. 9 Moved by Seman Seconded by Bodnar �5 May 28, 2015 .....Page 5 of 10 RES. NO. 9 cont'd RESOLVED that the report from the Planner re: Zoning By-law Amendment Application for Vanderloo be received; AND that Council approves the Zoning By-law Amendment and defer passage of the by-law until the June 25,2015 Council meeting. DISPOSITION: Carried d Report—Proposed Consent Application—Randy Small RES. NO. 10 Moved by Wolf Seconded by Leatham RESOLVED that the report from the Planner re: Proposed Consent Application—Lot 24, Concession 8 (Small) be received. DISPOSITION: Carried 10. ACCOUNTS RES. NO, 11 Moved by Leatham Seconded by Wolf RESOLVED that the Mayor and Administrator/Treasurer are hereby authorized to sign Payment Voucher#5A amounting to$368,657.35 in settlement of General, Road,Water, and Arena Accounts (including cheques#19427-19558) DISPOSITION: Carried CORRESPONDENCE: 1. Thames Valley District School Board—Speed limit reduction in school zones 2. Lower Thames Valley Conservation Area—Revised wording-New Zoning By-Law&Wetlands 3. Ministry of Transportation—Auditor General Winter highway maintenance report 4. Municipality of Trent Lakes—Request to support Resolution No. R2015- 279—Demonstrated need for aggregates 5. Municipality of Central Elgin—Elgin-St.Thomas Municipal Association duties RES. NO. 12 Moved by Leatham Seconded by Wolf RESOLVED that Council of the Municipality of West Elgin supports the resolution for the Municipality of Central Elgin to continue the Elgin-St. Thomas Municipal Association subject to each lower tier municipality within the County of Elgin and the City of St.Thomas agreeing to rotate the duties for planning the event, including secretarial and treasury duties, on an annual basis; AND that the Municipality of Central Elgin agrees to be responsible for the 2016 event. 6. Elgin County—Community Improvement Plan Adoption meeting dates R� May 28, 2015 ...-Page 6 of 10 7. Town of St. Mary's—The Southwestern Ontario Transportation Alliance (SWOTA)—Resolution in Support of Via Rail 8. The Monarchist League of Canada--Request for Mayor to hold a civic ceremony on September 9, 2015 to mark the Queen's reign 9. Elgin County Land Division Committee—Notice of application for consent —No. E 26115(Lakeview Aldborough Bluffs) RES. NO. 13 Moved by Leatham Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin have the following comments regarding Severance Application 26115 applied for by Lakeview Aldborough Bluffs Inc. subject to the following conditions:. 1. Subject to rezoning. 2. That the necessary permit or approval is granted from the County of Elgin Woodlands Conservation By-law. 3. That an entrance from Gray Line is designed and constructed to the standards of the Municipality. AND FURTHER to ensure that the lands are being added to the adjacent lands,the Elgin County Land Division Committee be requested to include the following conditions to which the LDC would certify are satisfied: • That the lands being conveyed are merged in the same name and titles as the lands to which they are being added. • That Section 50(3)of the Planning Act, R.S.0., 1990 as amended shall apply to any future transactions or conveyances on the subject lands. DISPOSITION: Carried 10. Town of Aurora—Support of the City of Hamilton's opposition to the installation of community mailboxes 11. Gary Blazak, BLAST Inc.-Withdrawal of application No. E5115—Consent for Commercial Block 12. South West Local Health Integration Network—Public engagement sessions on the next Integrated Health Service Plan 13. Crinan Community Centre—Request for information on community grants Inform of grant requirements 14. Town of Aylmer—Elgin-St.Thomas Municipal Association 15. AMO • Watch file—May 14,2015; • Watch file—May 21,2015; • Policing Moderation Report; • Updated Rules for Government Procurement; • Bill 8—Effective date for Municipal Governments confirmed; Ontario Government launches consultation on Infrastructure Funding for areas outside of GTHA 16. County of Elgin Land Division Committee—Notice of decision—Part Lots 1 &2, Concession 4 WD (Johnston) Al May 28, 2015 .....Page 7 of 10 17. County of Elgin Land Division Committee—Notice of decision - Part Lots 1 &2, Concession 4 WD(Johnston) 18. County of Elgin Land Division Committee—Notice of decision—Part Lot A, Concession 3(Gasparatto) 19. County of Elgin Land Division Committee—Notice of decision—Part Lot A, Concession 3 (Gasparatto) 20. Edison Fest—June 6'", 2015 Vienna Memorial Park. RES. NO. 14 Moved by Wolf Seconded by Leatham RESOLVED that the above correspondence items 1, 2, 3, 4, 6,7, 8, 10, 12, 14, 15-20 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-36—West Elgin Comprehensive Zoning By-1 RES. NO. 15 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-law to regulate the use of land, and the character, location and use of buildings and structures in the Municipality of West Elgin, and that this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 16 Moved by Seman Seconded by Leatham RESOLVED that a by-law to regulate the use of land, and the character, location and use of buildings and structures in the Municipality of West Elgin shall now be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-36— West Elgin Comprehensive Zoning By-law DISPOSITION: Carried 2. By-Law No 2015-37—Official Plan Amendment No. 1. RES. NO. 17 Moved by Leatham Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-law to adopt Amendment No. 1 to the Municipality of West Elgin Official Plan and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 18 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to adopt Amendment No. 1 to the Municipality of West Elgin Official Plan and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried AS May 28, 2015 .....Page 8 of 10 3. By-Law No. 2015-38—Designate Community Improvement Area RES. NO. 19 Moved by Seman Seconded by Wolf RESOLVED that the mover be granted leave to introduce a By-law to designate a Community Improvement Plan Project Area and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Bodnar Seconded by Seman RESOLVED that a by-law to designate a Community Improvement Plan Project Area shall now be read a third time and finally passed, signed, sealed and numbered—Bylaw Number 2015-38— Designate Community Improvement Project Area DISPOSITION: Carried 4. By-Law No. 2015-39—Municipality of West Elgin EI incentives Communit Improvement Plan l RES. NO. 21 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-law to adopt a Municipality of West Elgin Elgincentives Community Improvement Plan and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried 5. By-Law No. 2015-40—A reement with Thames Valley District School Board RES, NO. 22 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-Law to authorize the approval of a site plan and the signing of an agreement between the Municipality of West Elgin and the Thames Valley District School Board and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 23 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to authorize the authorize the approval of a site plan and the signing of an agreement between the Municipality of West Elgin and the Thames Valley District School Board be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-40—Agreement -Thames Valley District School Board DISPOSITION: Carried 6. By-Law No 2015-41 —Agreement with RealTerm Energy Corp. RES. NO.24 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and RealTerm Energy Corp. and this Al May 28, 2015 .....Page 9 of 10 RES. NO. 24 cont'd shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO, 25 Moved by Leatham Seconded by Seman RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and RealTerm Energy Corp.with respect to the upgrade of existing street lighting be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-41 —Agreement -RealTerm Energy Corp. DISPOSITION: Carried MINUTES NOTICE OF MOTION OTHER BUSINESS 1. Draft Fencing By-law Discussion on this by-law was deferred from the April 23`d meeting. The Deputy Mayor noted that she felt that a fencing by-law is needed in the villages. Councillor Wolf noted that fencing should be for practical purposes, not a barrier. After discussion, it was decided that councillor would submit comments in writing to the Clerk by June 111h and a further report will be prepared. CLOSED SESSION RES, NO.26 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • proposed or pending acquisition or disposition of land (M.A. s.239(2)(c) • litigation or potential litigation (M.A.s.239(2)(e) DISPOSITION: Carried RES. NO. 27 Moved by Leatham Seconded by Wolf RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that direction had been given to our solicitor CONFIRMING BY-LAW RES. NO. 28 Moved by Seman Seconded by Bodnar RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on May 2B1",2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried �1D May 28, 2015 .....Page 10 of 10 RES. NO. 29 Moved by Bodnar Seconded by Seman RESOLVED that a By-law to confirm the proceedings of the meeting held on May 28th,2015 be now read a third time and finally passed,signed, sealed and numbered By-law Number 2015-42— Confirming By-law May 28 2015 DISPOSITION: Carried ADJOURNMENT RES. NO.30 Moved by Leatham Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 3:20 p.m.to meet again on June 11, 2015. DISPOSITION: Carried These minutes were adopted on the 1 11 day of June, 2015. Mayor Clerk All MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MAY 28,2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Heather James Planner ALSO IN ATTENDANCE: Alan Smith County of Elgin Steve Evans County of Elgin SUBJECT. OFFICIAL PLAN AMENDMENT NO. 01115 0 Also in attendance: Ted Halwa, Monteith Brown, Lawrence Trickey, Pamela Piccinato, Randy Reiss, and Mike Boswell The Mayor called the meeting to order at 9:30 a.m. Mr. Smith presented a PowerPoint presentation that provided an overview of the Elgincentives Community Improvement Plan. The County has prepared a county-wide framework for community improvement planning for the county. The next step is for each lower tier municipality to formalize their agreement with the county plan. The County will administer the CIP in partnership with local municipalities and provide funding for financial incentive programs. An Implementation Committee will be delegated the role of reviewing and approving financial incentive programs, market Elgincentives and monitor results. The project areas include an agricultural sub-area, settlement sub-area and lakeshore/tourism corridor priority areas. The floor was opened for questions: Councillor Leatham noted that this will help existing businesses. Mr. Smith noted that they can improve their physical assets. Mr. Reiss asked if there is an allowance for carry-over of funds as this year the program won't start until the fall. Mr. Smith reported this would be up to County Council. Mr. Halwa enquired about Port Glasgow. Mr. Evans noted that Port Glasgow is located in the priority lakeshore area where enhanced grants will be available. The Mayor asked how this plan meshes with our CIP. Mr. Smith noted that the two plans are separate. Mr. Evans reported that the County didn't want to duplicate the local plans. Their focus is on agriculture, lakeshore, tourism corridors which are similar throughout the county. It will apply to existing businesses, not new buildings. P to May 28, 2015.....Page 2 of 2 Mr. Trickey noted he had no knowledge of community improvement plans. More advertising is appropriate. Mr. Smith noted that their marketing plan includes more advertising. Ms. James presented her report. Notice of the public meeting for the Official Plan Amendment was advertised in the West Elgin Chronicle on May 7,2015 as well as on the municipal website. The purpose of the Official Plan Amendment is to add policies to Section 3.6 Community Improvement to recognize the Elgincentives Community Improvement Plan in West Elgin. By-laws are required to designate the project area and adopt the CIP document. The Ministry of Municipal Affairs and Housing have requested more time to complete their review. An extension has been provided to June 19t . She therefore recommends only two readings of the by-law to adopt the plan. The Mayor asked if there are any issues with the Ministry. Mr Evans reported that MMAH knows what the County is trying to do and have provided comments on the proposed official plan amendments. The County is hoping only comments of a technical n atu re. SUBJECT: ADJOURNMENT RES, NO. 1 Moved by Bodnar Seconded by Seman RESOLVED that the Public Meeting concerning Official Plan Amendment NO. 1 to the West Elgin Official Plan be hereby adjourned. DISPOSITION: Carried I These minutes were adopted on this 11th day of June, 2015. MAYOR CLERK MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MAY 28,2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Heather James Planner SUBJECT: REZONING—LOT 9, CONCESSION 8 (PAREZANOVIC FARMS) Also in attendance: Mike Boswell, Randy Reiss, Pamela Piccinato, Mike Parezanovic The Mayor called the meeting to order at 10:10 a.m.The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation, Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objections. The Planner gave a summary of the proposed amendment as follows: The proposed amendment would amend the Agricultural with Exception (A1-69)Zone as it applies to lands situated on the south side of Queens Line, in the Township of Aldborough. The re-zoning would permit the severance of dwelling surplus to a farming operation and would prohibit the construction of any new residential buildings and/or structures on the balance of the farm parcel (associated County of Elgin Land Division Consent File#E90114). The lands are legally described as Part of Lot 9, Concession 8. The lands to be severed, a non-farm residential lot with a surplus farm dwelling will be rezoned from 'site-specific'Agricultural (A1-69)Zone to Special Agricultural (A2)Zone to permit residential use.The lands to be severed will have an area of 0.57 hectare (1.38 acre)and a frontage of 76.2 metres(250.0 feet)on Queens Line.The parcel contains a single detached dwelling.The location of the property is shown on the attached Key Map. The lands to be retained, a farm parcel will be rezoned from 'site-specific'Agricultural (A1-69)Zone to 'site-specific'Agricultural(A1-82)Zone to prohibit the construction of residential dwellings. The lands to be retained will have an area of 30.04 hectare(74.1 acre) and a frontage of 368.4 metres (1,208.66 feet)on Queens Line.The parcel is vacant. The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan.Agricultural uses and non-farm residential uses are permitted. May 28/15...Pg. 2 of 2 It is proposed that the zoning by-law amendment be presented to Council after the appeal period for the comprehensive zoning by-law has lapsed. Mr. Parezanovic has no objections to deferring the passing of the by-law. The process was explained to him. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Leatham Seconded by Wolf RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 9, Concession 8(Parezanovic Farms) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 11th day of June,2015. MAYOR CLERK I I i 415 MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN PUBLIC MEETING WEST ELGIN COUNCIL CHAMBERS MAY 28,2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT: Scott Gawley AdministratorlTreasurer Norma Bryant Clerk Heather James Planner SUBJECT: REZONING—LOT 8, CONCESSION 7(VANDERLOO) Also in attendance: Mike Boswell, Randy Reiss, Pamela Piccinato The Mayor called the meeting to order at 10:10 a.m.The Clerk informed those present that notice of this meeting had been given under Section 34(12) of the Planning Act first class mail to all assessed owners within 150 metres of the subject property as well as provincial agencies and ministries as prescribed by regulation. Correspondence was received from the Lower Thames Valley Conservation Authority which indicated no objections. The Planner gave a summary of the proposed amendment as follows: The purpose of the Zoning By-law Amendment application is to rezone a parcel of land from Agricultural (Al) to Rural Residential Three (RR3) Zone of the Township of Aldborough Zoning By-law to permit a residential lot addition. The proposed severed parcel is situated on the north side of Queens Line within the geographic Township of Aldborough. The lands are legally described as Part Lot 8, Concession 7. The lands to be severed from an agricultural parcel and to be added to an abutting residential parcel comprise a rectangular-shaped parcel having an area of 649,65m' (6,992.77 ft.') and a width of 30.5 metres (100.07 ft.) with no frontage. The proposed severed parcel is vacant.The location of the subject lands are on the attached Key Map. The lands to be added to are zoned Rural Residential Two (RR2) Zone and used for residential use. The lands to be added to have an area of 1,393.55 sq. metres (15,000 sq. feet) and a frontage of 30.48 metres (100.0 feet) along Queens Line. The parcel contains a single detached dwelling. The lands to be retained, a farm parcel will remain zoned Agricultural (A1). The lands to be retained will have an area of 79.35 hectare (195.08 acre) and a frontage of 338.1 metres (1,109.25 feet) on Queens Line. The parcel contains agricultural buildings and a single detached dwelling. A$ May 28/15...Pg. 2 of 2 The subject lands are designated 'Agricultural' in the Municipality of West Elgin Official Plan.Agricultural uses and non-farm residential uses are permitted. It is proposed that the zoning by-law amendment be presented to Council after the appeal period for the comprehensive zoning by-law has lapsed. SUBJECT: ADJOURNMENT RES. NO. 1 Moved by Seman Seconded by Bodnar RESOLVED that the public meeting concerning a proposed Zoning By-law Amendment for lands located at part of Lot 8, Concession 7 (Vanderloo) be hereby adjourned. DISPOSITION: Carried These minutes were adopted on this 11th day of June, 2415. MAYOR CLERK All MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN SPECIAL COUNCIL MEETING JUNE 4, 2015 MEMBERS PRESENT: Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors: Joe Seman Jr., Richard Leathern STAFF PRESENT: Scott Gawley Administrator/Treasurer Norma Bryant Clerk Spencer Pray Financial Assistant The Mayor call the meeting to order at 8:30 a.m. and announced that this meeting was called to consider support of an application for funding under the Canada 150 Community Infrastructure Program by the Port Glasgow Yacht Club for the refurbishing the docks. SUBJECT: CANADA 150 COMMUNITY INFRASTRUCTURE PROGRAM Also in attendance: Ron Fox and Chris Van Dongen representing the Yacht Club The Administrator reported that he forwarded the details of this program to the Yacht Club as docks were listed as an eligible category. He was thinking about the pier project but the timeline to complete is March 31, 2018 which is tight. The Yacht Club are undertaking a dock project to reduce the liability risk and improve the appearance. The Yacht Club are requesting that Council support this project in an application for a grant under this program. RES. NO. 1 Moved by Leatham Seconded by Seman RESOLVED that Council of the Municipality of West Elgin supports the application by the Port Glasgow Yacht and Marina to the Canada 150 Community Infrastructure Program. This project will rehabilitate the fixed finger docks which are partially located on municipal lands. DISPOSITION: Carried CONFIRMING BY-LAW RES. NO. 2 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the special meeting held on June 4t",2015 and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried June 4, 2015 .....Page 2 of 2 RES. NO. 3 Moved by Seman Seconded by Bodnar' RESOLVED that a By-law to confirm the proceedings of the special meeting held on June 4th, 2015 be now read a third time and finally passed, signed, seated and numbered By-law Number 2015-43— Confirming By-law June 4 2015 DISPOSITION: Carried ADJOURNMENT RES, NOA Moved by Leatham Seconded by Wolf RESOLVED that this Special Meeting of Council shall adjourn at 8.50 a.m, to meet again on June 11, 2015. DISPOSITION: Carried These minutes were adopted on the 11th day of June, 2015. MAYOR CLERK �y OF NPUrr v F iC e � � m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 11, 2615 SUBJECT: Roads Report RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for June, 2015 DISCUSSION: 1. "B" gravel production has started at Kearns pit in preparation for scheduled road construction projects this summer. This is done using one public works operator, one municipal loader and a screening plant which is rented from Johnston Bros. Ltd. 2. Stumps left from winter/spring tree removal were ground in May. Crews removed the grindings, added topsoil and seeded. 3. A trailer mounted vacuum system was rented for the month of May from Vermeer Canada. Crews utilized the unit for cleaning basins, bridge washing operations, sign post installation, culvert/tile repair and utility locates. This allowed us to utilize municipal operators, as opposed to hiring outside contractors, and worked quite well. 4. All gravel shoulders were graded in May and a berm removal operation was carried out along Furnival Road (south of Talbot Line) to widen shoulders in this location. 5. Grading of gravel roads was limited in May due to dry weather and overall good road condition. Application of maintenance gravel and dust suppressant is underway with graders/drags preparing roads for both operations. 6. Lee Gosnell and Chad Yokom attended OGRA's annual Guelph Road School which was held on May 4-6 7. Additional items carried out by Public Works staff in May were tile drain repair at Old Boys Park, site preparation for new pavilion at Miller Park, pothole patching, sidewalk inspections and litter pickup. Respectfully Submitted, Reviewed by: d& �- L"l Lee Gosnell tt Gawley, PA, GA Public Works Superintendent Administrator[Tre urer Attachments None iN OF e ag U. C % A u m 2 ' �� 7998'a The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 11, 2015 SUBJECT Illegal Garbage Dumping along Municipal Roadsides RECOMMENDATION: 1. THAT this report titled "Illegal Garbage Dumping along Municipal Roadsides" be received for information purposes 2. THAT Council and Municipal Staff promote public awareness of this problem with hopes that West Elgin residents can help identify the offending person/s BACKGROUND: On 3 separate occasions in recent weeks, Public Works staff has been called upon to clean up large piles of garbage which have been dumped along area roadways (see attached photos). Section 180 of the Highway Traffic Act clearly states; Every person who throws or deposits or causes to be deposited any glass, nails, tacks or scraps of metal or any rubbish, refuse, waste or litter upon, along or adjacent to a highway, except in receptacles provided for the purpose, is guilty of the offence of littering the highway. R.S.O. 1990, c. H.8, s. 180. DISCUSSION: Dumping of waste materials on and/or near the roadway causes; • A safety hazard for motorists and pedestrians • Environmental concerns depending on type of material • Aesthetically unpleasing roadsides for surrounding residents • Added Municipal costs and resources needed for cleanup All three cases are very similar in nature. The suspect vehicle (presumably a small truck/trailer) has pulled just off the roads edge and dumped a substantial amount of mixed garbage. The majority of items found are building materials and contents such as wood, shingles, toilets, mattresses, etc...as well as old tires and paint pails. These types of items could normally be associated with property clean-up and building demolition or renovation. Ill Mplff yn h,Y 6.,!- Eli F, TM 1 3 1r�.. I: m Y,1 vi le 1 rm Tr^' c irc } a - s h r U m 7 \� 'iSOB rti The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Jeff Slater, Recreation Superintendent CEMC DATE: June 11 2015 SUBJECT: Recreation Monthly Report RECOMMENDATION: That Council Receive and file the Monthly Recreation Report for June. INTRODUCTION: 1. The sand ring has been sprayed and will be tilled up this week in preparation for installation of the fencing. 2. The Recreation Department working in conjunction with the West Lorne Optimists held the first combined bicycle rodeo on June 6 2015 at the West Elgin Health Centre Parking Lot and West Lorne Fire Hall. There was representation from the St. Thomas Elgin Ambulance Service, Wilsons Towing, the Pool and Day Camp Staff, as well as the West Lorne Fire Department. 3. The base has been installed for the pavilion in Miller Park. 4. Arrangements have been made to have the new light tower installed in Miller Park. 5. The beach water testing has resumed and the beach Risk Assessment has been scheduled for June 25th 2015. 6. An update for the Pool will be available. The pool repairs are coming along very well, we did have to install a dewatering well at the west end of the pool in an attempt to control the ground water. Respectfully Submitted, Reviewed By: Jeff Slater Scott Gawley, C A, C.G.A. Recreation Superintendent Administrator Treasurer e� Ib7�4k s. f �t 42 iti Tail f� i e d�'tY F.M Elgin Distribution System We E Y h I Operations Report May 201 5 a n .. , �`kfx. 117�i �k Il 4a 4 . �p f fij�E - Sad U� YL "RIP 4 C't Submitted by: E,E4 Ontario Clean Water Agency s� rr fi Date June S, 20115. x s _ r ' e Oft � T' a' 1 � I Facility Name: West Elgin Distribution System ORG#: 1266 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no compliance or exceedance issues reported this quarter. SECOND QUARTER: APRIL: There were no compliance or exceedance issues reported this month. MAY: There were no compliance or exceedance issues reported this month. The Rodney Tower was taken out of service May 251h for cleaning and an internal inspection. The system was pressurized from the West Lorne Standpipe and the highlift pumps at the Tri- County Water Treatment Plant. There were low pressure complaints due to valves at tower not holding, which was resolved on the 26th of May. Tower was super chlorinated following AWWA standards, samples were obtained prior to bring the Tower back online the first week of June. SECTION 2: INSPECTIONS FIRST QUARTER: JANUARY: There were no MOL or MOECC inspections for January. The MOECC routine inspection is scheduled in February. FEBRUARY: There were no MOL inspections for February. The MOECC routine inspection was conducted on February 24th, 2015 by Stephen Dunn. MARCH: The MOECC inspector Stephen Dunn was back on site to complete inspection of Rodney Tower and West Lorne Standpipe on March 1gth. The inspection report was received on March 31St with an inspection rating of 100%. There were no non-compliances identified and two recommended actions. The first recommendation was to undertake a comprehensive leak detection program if the future water loss is high. The second recommendation was for putting a screen on the overflow pipe at the Rodney Tower. This was completed when it was identified as an issue. SECOND QUARTER: APRIL: There were no MOL or MOECC inspections for April. MAY: There were no MOL or MOECC inspections for May. SECTION 3: QEMS UPDATE FIRST QUARTER: The internal audit of the QEMS is being conducted by Maegan Garber of OCWA. SECOND QUARTER: APRIL: The internal audit was completed on April 15t by Maegan Garber,the report was issued May 6th. MAY: The Internal Audit Report prepared by Maegan Garber identified 7 opportunities for improvement (OFI) and no non-conformances with the Drinking Water Quality Management Standard. The OFIs will be addressed during the Management Review process which is scheduled for July. SECTION 4: PERFORMANCE ASSESSMENT REPORT(see attached Round Sheets) FIRST QUARTER, There were no issues with water quality for this quarter. SECOND QUARTER: There were no issues with water quality in April. Rodney Tower was taken off line for cleaning on May 25th. THMs are down 3% in 2015 (Jan and Apr samples) compared to the same time in 2014. SECTION 5: OCCUPATIONAL HEALTH &SAFETY FIRST QUARTER: There were no hazards identified during the quarterly health and safety inspection conducted this quarter. SECOND QUARTER: APRIL: There were no hazards identified during the quarterly health and safety inspection conducted this month. MAY: There were no hazards identified during the quarterly health and safety inspection conducted this month. SECTION 6: GENERAL MAINTENANCE FIRST U�ARTER: JANUARY: 05: Monthly meter readings 05, 12, 19, 26: Collected weekly bacti samples in the West Elgin distribution system 09: replaced wires on autoflusher remote opposite 21509 Hoskins Line; hydrant frozen on Talbot, thawed by operator but storz cap damaged, currently out of service, isolated and bagged 12: collected quarterly samples in the West Elgin distribution system; Thawed and replaced sample port on autoflusher at Crinan Line and Colley Road 02, 05, 07, 09, 12, 16, 19, 23, 26, 28, 30: West Elgin Facilities Checks and Readings 02, 09, 16, 22, 30: Weekly Autoflusher rounds in West Elgin 05, 22, 26, 27: Checking Chlorine Residual at Monthly Sample Points 19: Switched duty level transmitter to ultrasonic to pressure FEBRUARY: 04: Monthly meter readings 02, 09, 17, 23: Collected weekly bacti samples in the West Elgin distribution system 02: collected Schedule 15.1 (lead, alkalinity and pH) samples in the West Elgin distribution system 02, 03, 06, 09, 11, 13, 16, 17, 18, 20, 23, 27: West Elgin Facilities Checks and Readings 06, 13, 17, 20, 27: Weekly autoflusher rounds in West Elgin 17, 18, 19, 24: Checking Chlorine Residual at Monthly Sample Points 24: replaced autoflusher remote at Dymock and Dunborough 25: sample station WE11 (behind Library) was disassembled and broken top cap was replaced. MARCH: 03: Monthly meter readings 04: OCWA Water Services Group arrived at 195 Maple St. in West Lorne at 12:00pm. They set up the thawing equipment outside a basement window and began the thawing process. Could not thaw and suspect that the service is frozen under the road; they couldn't reach far enough to get to the frozen section. Advised Municipality and ORO of the results. 02, 09, 16, 23, 30: Collected weekly bacti samples in the West Elgin distribution system 04, 11, 18, 25: West Elgin Facilities Checks and Readings 06, 13, 20, 27: Weekly autoflusher rounds in West Elgin 09, 10, 11: Checking Chlorine Residual at Monthly Sample Points 11:Thawed -curb stop for Sample Station #WE9 (Opposite 215 Queen St. Rodney) -Autoflusher#8 opposite 24988 Gray Line -Autoflusher#9 24599 Thompson Line 18: Removed broken hydrant at intersection of Queens Line and Graham Road due to traffic accident 23: Replaced leaky water service saddle at Harper St. and Jane St. in Rodney SECOND QUARTER: APRIL: 01, 02: Monthly meter readings 02: Annual test on backflow preventer 01, 02, 03, 06, 07, 08, 09, 10, 13, 15, 17, 20, 22, 24, 27, 29: Facility checks and readings at Rodney Tower 07, 13, 20, 27: Collection of weekly bacti samples in the West Elgin Distribution System 20: Quarterly distribution samples 02, 10, 17, 24, 30: Weekly autoflusher rounds 08, 09, 14, 29: Checking chlorine at monthly Sample Points 09, 10: Investigation of leak at Wardsville Meter Chamber; repairs planned 14: In preparation for the leak repair at Wardsville Meter Chamber a temporary test bypass was put in place to provide water to Beattie Haven to ensure working condition 15: Bypass set up for Wardsville Meter Chamber repair, replaced gasket and flange going from blue brute to meter on north side of meter 16, 20: West Elgin Monthly blow offs 29: Repairs started on hydrant at Queen St. and Graham Rd., hydrant barrel installed with traffic flange MAY: 01, 04, 06, 08, 11, 13, 18, 19, 22, 25: Facility checks and readings at Rodney Tower 04: Plan tested for Rodney tower isolation; by-passes opened in meter chambers and Rodney tower valves closed 06: Wolseley onsite to repair hydrant#3 on Graham Rd. 04, 11, 19, 25: Weekly bacti sample collection in the West Elgin Distribution System 01, 08, 14, 22, 29: Weekly autoflusher rounds 11, 12: Checking chlorine at monthly sample points 12, 13, 14, 25, 26, 27: West Elgin monthly blow offs 25: West Elgin system set up to drain Rodney tower; by-passes opened in Eagle West, Silver Clay and Marsh Line chambers, isolate tower 26: WATECH onsite at Rodney tower to perform dry inspection 27: Rodney tower refill began SECTION 7: ALARM SUMMARY FIRST QUARTER: JAN UARY: No alarms this month. FEBRUARY: No alarms this month. MARCH: 01: 08:00—received call out for frozen water service at 195 Maple Street, in West Lorne. Temporary water service was put in place. SECOND QUARTER: APRIL: 14: Operator paged for water to be shut off at 24328 Marsh Line; customer had a leak inside house, shut off in meter pit. 22: Operator paged for locate for Hydro One to replace pole in front of the West Lorne Arena. MAY: No alarms this month. SECTION 8: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: No complaints or concerns this month. FEBRUARY: 22: Operator called to 215 Furnival Road for possible main break, water in customers' basement. Service shut off due to break between house and service valve. MARCH: 02: Operator called to 8577 Furnival Road for air in the water. Operator explained why there was air in lines which satisfied the home owner's concerns. 09: Operator attended service repair at 195 Maple Street, West Lorne. Service was thawed and service was restored. 10: At customer's (195 Maple St., West Lorne) request, bacti sample was taken for lab analysis. Test results came back normal. Resident was issued a copy of Certificate of Analysis. 24: Operator called to 22938 Beattie Rd. for taste and odor complaint. Operator flushed hydrant for 30 mins. SECOND QUARTER: APRIL: No complaints or concerns this month. MAY: 19: Customer complaint about low pressure and air in the line on Graham Rd; curb stop located to ensure it was fully open and air relief valve was exercised. 25: Operator called out due to loss of water to a customer on Hoskins Line in Rodney, upon arrival water had been restored, autoflusher on Hoskins was turned off by the Operator. 26: Low pressure complaints in Rodney, tower was not completely isolated. 1 i y t Wilt" A� �odny e Wastewater Treatment Plant ' '� ` ,s+ operations Report } 4 May 2015 'FE,`3�s.,.�s111ih ,C _ j . I � t � �• � � Yet �, ,x'', I, l 4�.l ' r+.q' MW " f�iYNl`e( r11 i - 'A Submitted b Wn y'' fy ;fi�4"' ;'4 , Ontario Clean Water.Agency' Date. June 8 2015 CM s� q `fir c' -•4 Y `k� Fi�' IS e ^, j # �t' I der,rig r v �s tF x Nor g 13 E. z , . 3� Facility Information:. Facility Name: Rodney Wastewater Treatment Plant Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment 012eratlonal Description: The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being re-aerated and discharged to the Sixteen Mile Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:is used for phosphorus removal.Sodium hydroxide is added for control of alkalinity. Service information Areas:Serviced: Village of Rodney Design Capacity: Total Design Capacity: 590 m3/day Total Annual Flow(2014 Data): 153,496 m3lyear Average Day Flow(2014 Data): 421 m3lday Maximum Day Flow(2014 Data): 903 m3/day Treatment Process Features: Effluent Receiver: Sixteen Mile Creek to lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Use of alum Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There have been no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for April and May of the second quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOE or MOIL inspections during this quarter. SECOND QUARTER: There were no MOECC or MOIL inspections for April and May of the second quarter. SECTION 3: PERFORMANCE ASSESSMENT REPORT see attached): FIRST QUARTER: Flow for the first quarter has decreased by 15.6%compared to the first quarter of 2014. Due to the cold weather the plant treatment process was inhibited. All effluent sampling and results did meet compliance requirements identified in the Environmental Compliance Approval (ECA). However,the objectives for effluent BOD5 in February and March did not meet those identified in the ECA. SECOND QUARTER: Flow is down 15.1%compared to flows in 2014. Sampling and results met the Environmental Compliance Approval requirements. SECTION 4: OCCUPATIONAL.HEALTH &SAFETY FIRST QUARTER: There were no Health and Safety issues identified this quarter. SECOND QUARTER: There were no Health and Safety issues identified in April & May. 3 SECTIONS: GENERAL MAINTENANCE FIRST QUARTE R: JAN UARY: 08: Cleared off scum pit in clarifier 09: Sprayed down middle of clarifier and weirs and flushed scum pit 12: Heaters in filter building not working, checked fuse in breaker panel,fuse not working. Changed fused and blew another fuse. 14: Effluent pump not pumping, primed the pump three times and tested. Each time the pump would air lock. 14: Gerber Electric on site to investigate heater, one heater had three elements and transformer burnt,and the other heater had two elements burnt. 14: Flushed scum pit and middle of clarifier. 15:Took effluent pump a part, operators found small pieces of metal when the pump was taken a part. New pump was ordered. 21: Sprayed down effluent channel, middle of clarifier, weirs and scum pit 22: Ran gen set for monthly check.The generator ran for 15-20 minutes and shut off with over speed and overcrank fault lights. 29: Sprayed middle of clarifier,weirs, and flushed out scum pit FEBRUARY: 05: Removed RAS pump#2 because it was plugged. Removed rags from impeller, and tested pump. 09: Alum line frozen, set up pump to take alum from tote 10:Thawed alum line, set pump to take alum from bulk tank 11: Alum line frozen, set up suction line to pump from tote 11: Sprayed down clarifier, weirs, and scum pit 12:Transferred Alum from bulk tank to tote 12: Covered alum line with tarp to protect line from the snow and wind 13: Cleared ice from scum pit 17: Channel 8 alarm- checked effluent channel, aerator faulted, reset fault 17: Flushed effluent channel and cleaned sample container 18: Removed ice from scum pit 19: Sprayed down UV Channel 19:Transferred alum from bulk tank to tote 23: Removed ice build-up from scum pit 24:Transferred alum from bulk tank to tote 24: Alum delivery received 27: Sprayed down middle of clarifier,weirs, and removed ice build up from scum pit MARCH: 02, 04, 06,09, 11, 13, 18, 23, 24, 25, 26: Hosed down sand filters and UV channel 03, 05, 10, 12, 20, 26: Hosed down clarifier and weirs 04: Secured spring on clarifier mechanical arm 05: RAS pump 1 disassembled for cleaning; check valve also disassembled and cleaned 4 06: In house jar testing done to determine optimum alum dosage 09:Acutec onsite to inspect lifting devices 12, 19: Cleaned out aeration collection channel 17: Oil checked on mechanical mixers; gear boxes greased 18: Coupler on spider gear replaced on mechanical mixer 1 19:Transferred alum from large tank to tote 23: Flushed alum line SECOND QUARTER: APRIL: 02: Rodney pump station#1 pump pulled for cleaning due to plugging with debris. 01,06,08,10,13,15,17,20,22,24,27,29: Sprayed down Sand filters, UV channel clarifier, flush out and pump down scum pit. 02,16,30:Transferred Alum from storage tank to day tank. 09, 23: Cleared aeration weir channel of debris. 10: Disassembled final sampler inspected fittings and seals. Cleaned all internals,flushed thru with clear water, and programmed sampler. 16: Removed RAS pump due to blockage. Cleared debris and reinstalled pump. MAY: 04,06,08;11,13,15,18,20,22,25,27,29: Sprayed down Sand filters, UV channel clarifier,flush out and pump down scum pit. 05: Received Alum shipment 06: Installed decant pump into pump house. 07,21:Transferred Alum from storage tank to day tank. 11: disassembled bar screen to remove grit, rocks and other hard debris which clogged up bar screen scraper. 14,28: Cleared aeration weir channel of debris. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms during this first quarter. SECOND QUARTER: APRIL: 09: 21:20 CH 8 high effluent level raised air lances for cleaning. 20: 01:45 CH 8 high effluent level diverted 18m3 to lagoon due to heavy rain. MAY: 22: 01:30 Area wide power flicker reset main breaker and completed checks 5 SECTION 7: COMMUNITY COMPLAINTS& CONCERNS FIRST QUARTER: There were no complaints or concerns for the first quarter. SECOND QUARTER: There were no complaints or concerns for April & May. 6 iii��u� �I I I it Iilllll�._iiuA_ �� w�'�' liil iii il ��i �ll �I�� I ' Q�I�It�lu'� lam mom m 0 �o� iiiiMllnil iAi��it_.__._. iiwl �I 9 I��rner lamm a��oea��9�@�9��0� pt� i5i5 t Y � t , W.6 t Lorn Wastewater Treatment Plan e fiewa e t .......... Collection System sh� �r e1 r s Operations Report .......... III May 2015 I g�•_r�S�� w.,?r s 1 } l :6TzRF�S't'CL 1 t FA�4t LJ ( L � E 14J � NF a� a%E 1 rz � Al vdyt r �7�� rr Sr73 x! Submitted by: ' rb- Ontario clean Water Agency 4 Date. June 8,;201'5 �u t � r y RINM T t :- R 3 }' riF ', 'gFtl g��se�idr I tl' } s. Facility Information: Facility Name: West Lorne Wastewater Treatment Plant&Collection System Facility Type: Municipal Classification: Class 2 Wastewater Collection,Class 2 Wastewater Treatment Operational Description: The village of West Lorne is served by an extended aeration Wastewater Treatment Plant,comprised of aeration,clarification,filtration,disinfection and sludge disposal. Also included is the collection system with one pumping station and a sanitary sewer system. The operations are in accordance to ECA#3- 0442-90-938,Which covers the entire plant including the pumping stations. The collection system consists of sewers and one submersible pumping station.The treatment facility main elements are an extended aeration process designed for combined carbon removal and nitrification.The discharge of secondary clarifier:effluent is filtered and disinfected with ultraviolet light before being reaerated and discharged to the Zoller Drain and then Brocks Creek.The waste activated sludge is discharged to a lagoon for storage. Dual-point chemical addition alum:Is used for phosphorus removal.Sodium hydroxide Is added for control of alkalinity. Service Information Areas Serviced: Village of West Lorne Design Capacity: Total Design Capacity: 900 m3lday Total Annual Flow(2014 Data): 209,885 m3/year Average Day Flow(2014 Data): 575 m3lday Maximum Day Flow(2014 Data): 1,351 m3/day Treatment Process features: Effluent Receiver: Zoller Drain to Brocks Creek to Lake Erie Major Process: Extended aeration Phosphorus Removal: Continuous,Alum addition Additional Treatment: Effluent filtration Discharge Mode: Continuous discharge Effluent Disinfection Practice: UV Disinfection Sludge Stabilization: Lagoon storage Contacts: Senior Operations Manager: Dale LeBritton 519:768-9925,cell 519:476-5898 Business Development Manager: Susan Budden 519:680-1310x7003 2 SECTION 1: COMPLIANCE SUMMARY FIRST QUARTER: There were no non-compliances reported for the first quarter. SECOND QUARTER: There were no non-compliances reported for April and May of the second quarter. SECTION 2: INSPECTIONS FIRST QUARTER: There were no MOECC or MOL inspections during the first quarter. SECOND QUARTER: APRIL: There were no MOECC or MOIL inspections during the month of April MAY: There were no MOECC or MOIL inspections during the month of May. SECTION 3: PERFORMANCE ASSESSMENT REPORT FIRST QUARTER: Flows are down 19.9%from 2014 raw flows, indicating that it has been a drier first quarter of 2015 compared to last year. All compliance sampling and results have met the Environmental Compliance Approval conditions. SECOND QUARTER: Flows are down 20%from 2014 raw flows. All sampling and results have met the Environmental Compliance Approval limits. SECTION 4: OCCUPATIONAL HEALTH&SAFETY FIRST QUARTER: There were no Health and Safety concerns this quarter. SECOND QUARTER: There were no Health and Safety concerns this quarter. 3 SECTION 5: GENERAL MAINTENANCE FIRST QUARTER: JAN VARY: 05:Troubleshooting on blower#2 due to excessive noise 08: Removed ice build up on west clarifier flight sprocket and chain 08, 09: Sprayed down middle of clarifier and weirs and flushed scum pit 22: Sprayed down clarifiers and UV channel 26: New Air onsite to remove gear box from blower#2 28: RAS pump 108 locked out due to fault 29: Nevtro onsite to pickup motor for blower#2; Nevtro back onsite to drop motor off with new bearings 30: RAS pump 108 pulled and cleaned; returned to normal operations FEBRUARY: 04: Sprayed down weirs of clarifiers 12: Sanitary Sewer onsite to get seed from aeration tanks for the Thorndale WWTP. One load was taken from East and West Aeration tanks 17: Hosed down UV Channel 20: Flights on East clarifier not moving due to ice build-up in front of flights. Chipped ice in front of flights 24: Alum delivery, bulk tank was at 2.165 and filled 2.917 25. Flights not moving on East Clarifier due to ice buildup on sprockets.Thawed ice on sprocket,flights moving ok 27: Channel 4 alarm at West Lorne Pump Station RPU to Dialer failure. Monitored the pump cycle, pumps are still pumping at set levels and tested the high level float and alarming at West Lorne WWTP. MARCH: 04, 06, 11, 12, 17, 18, 26, 27: Hosed down weirs and flights in clarifiers 09: Acutec onsite to inspect lifting devices; annual work orders completed on lifting devices 13. Flushed out alum system 16: Cleared and removed rags from aeration channel 20: Flushed grit bypass; hosed down clarifier and UV channel 24: Ran grit cycle 25: Ran generators at West Lorne WWTP and West Lorne Pump Station SECOND QUARTER: APRIL: 06, 10, 13, 17, 20, 24, 27, 30: Hosed down Clarifiers weirs, flights, chains and cleared effluent screens. 08, 15, 22, 29: Flushed influent channel, removed any mist, debris. 07, 09, 13, 15, 17, 20, 22, 24, 27, 29: cleared all aeration sprayers of debris ensuring 100%flow. 15: Engaged UV lights to process. 22, 29: Removed UV light racks for cleaning and visual inspection of condition of lights and seals. 4 MAY: 01: St. Mary's Catholic School toured the facility. 04,08, 11, 15, 19, 22, 25, 29: Hosed down Clarifiers weirs, flights, chains and cleared effluent screens. 05,07, 12, 14, 19, 21, 26, 29: cleared all aeration sprayers of debris ensuring 100%flow. 05: Received Alum shipment. 06, 13, 20, 27: Flushed influent channel, removed any misc. debris, Removed UV light racks for cleaning and visual inspection of condition of lights and seals. 21: Ran generators at West Lorne Waste Water Treatment Plant and Marsh St. Pump Station. 29: Received and installed#2 pump at Marsh St. P.S. after repairs were completed. SECTION 6: ALARM SUMMARY FIRST QUARTER: There were no alarms this quarter. SECOND QUARTER: APRIL: There were no alarms this month. MAY: There were no alarms this month. SECTION 7: COMMUNITY COMPLAINTS&CONCERNS FIRST QUARTER: JANUARY: There were no complaints or concerns this month. FEBRUARY: There were no complaints or concerns this month. MARCH: 02: 169 Main Street, West Lorne-frozen sewer line, thawed by operator. SECOND QUARTER: APRIL: There were no complaints or concerns this month. MAY: There were no complaints or concerns this month. 5 r�iii�y�YliiYi�llll� �Il��e ey�e�t�ei 1�!!1�l��Ifii' 1��! iiu�tneeiiai�Ai��'�t Illlil�llp�lr�■1111 Ii��1ii11!l�Il�llli��l i�isiiiiiiii�ii�ili �e�� r� i�i�C�n�� lii 0 NEWS mummmumm MENNEN 0 MIEN am MEE nn�wu i�i �AlI1Nll1 N�Nidlll � � �. _ CIA .......... ........ ............... I I I ... . . ............... ............ . ........ . .......... ........ EP a 5 v m The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: JOHN NOOREN, DEPUTY CHIEF BUILDING OFFICIAL DATE: June 11, 2015 SUBJECT: MAY BUILDING REPORT RECOMMENDATION: RECEIVE AND FILE INTRODUCTION: Monthly report for MAY, 2015 No. of Permits Issued for Month of May 2015 2014 SFD New/Additions/Reno 5 Units Demolitions Storage New/Additions Buildings Demolitions Garages) New 1 Car Ports Demolitions Farm New/Additions 1 Buildings Demolitions Other New 3 Demolitions Septic Permits Renovations 3 1 Estimated Value for Month of May $ 245,000.00 $73,250.00 Permit Revenue for Month of May $ 474.40 $ 1,448.28 DISCUSSION: Inspections completed as requested and in accordance with Act. No. of Permits issued for year to date 2015 2014 SFD New/Additions 8 9 Units Demolitions Storage New/Additions 2 2 Buildings Demolitions Garages/ New 2 Car Ports Demolitions Farm New/Additions 5 2 Buildings Demolitions Other New/Additions 5 2 Demolitions 1 Se tic Permits 7 1 Renovations 4 2 Estimated Value for Year $ 3,038,200 $ 872,212 Permit Revenue for Year $ 93,560.49 $ 3,607.26 DISCUSSION: Inspections completed as requested and in accordance with Act. Re itted Reviewed by: t ohn Scott Gawley, C.P.A., . .A Deputy Chief Building Official Administrator/Treasurer 4 0 $ V\ iiPUN@ F OAS The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA 1, BRYANT DATE: JUNE 11, 2015 SUBJECT: BY-LAW ENFORCEMENT REPORT RECOMMENDATION: Receive and File INTRODUCTION: Monthly report for May, 2015 BACKGROUND: File # Nature of Complaint Action Taken status 308 Untidy yard, grass Order issued OPEN 316 Location of equipment Letter issued OPEN 319 Building condition Under investigation OPEN 320 Building condition Under investi ation OPEN 321 Lot grad in Under investigation OPEN 322 Untidy yard Compliant CLOSED 323 Untidy yard Complaint CLOSED 325 Untidy yard Complaint CLOSED 326 Derelict vehicles Compliant CLOSED 327 Untidy yard Compliant CLOSED 328 Derelict vehicles Complaint CLOSED 329 Untidy yard Compliant CLOSED 330 Untidy yard Complaint CLOSED 331 Untidy outbuilding Order issued OPEN 332 Grass, weeds Order issued OPEN 333 Building com liance Under investigation OPEN 334 Noise Compliant CLOSED 335 Derelict vehicles Order issued OPEN 336 Grass, yard waste Order issued OPEN 337 Noise Letter issued OPEN 338 Yard waste Com liant CLOSED 339 Grass, garbage Order issued OPEN File # Nature of Complaint Action Taken Status 340 Grass Order issued OPEN 341 Junk Order issued OPEN 342 Grass, derelict vehicles Order issued OPEN Respectfully Submitted, Reviewed by. Norma I. Bryant, H A,AMCT Scott GawIe�yC, I GA Clerk Administrator/Treasurer C qua v ,aruxe F U n, � r 'fgg6' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: June 11, 2015 SUBJECT: Request for support of roof solar project RECOMMENDATION: THAT Council support the proposed solar project at 24232 Silver Clay Line. INTRODUCTION: Correspondence received from Michael Kozdras for Council support of a rooftop solar project at 24232 Silver Clay Line. BACKGROUND: Staff report re: FIT and microFit programs, dated September 13, 2012 DISCUSSION: In 2012 Council supported an application under the FIT 3 program for a rooftop solar project at 24232 Silver Clay Line. The buildings have been built to accommodate rooftop solar panels. The applicants were not successful and are submitting a new application under the FIT 4 program. The project capacity has been changed as required by Hydro One Networks as well as the applicant name. Respectfully Submitted, Reviewed by: Norma f. Bryant, HonBA,AMCT Cott Gawley, CP/, CGA Clerk AdministratorfFreasurer Attachments Staff report dated September 13, 2012 Correspondence from Michael Kozdras, dated June 5, 2015 V .YVVpA �� Q � U i m 7 �`O '19$9' The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: NORMA I. BRYANT, CLERK DATE: SEPTEMBER 13, 2012 SUBJECT: FIT and MicroFlT Programs RECOMMENDATION: THAT Council shall not give"blanket municipal support"for any solar project; THAT municipal support of any non-rooftop solar project shall be considered on a case by case basis; THAT municipal support shall be given for microFit and FIT rooftop solar projects, on a case by case basis, subject to written confirmation from an engineer regarding the capability of the structure THAT for microFit projects the applicants shall retain a planner to provide zoning opinion; THAT for FIT projects our planning consultant shall provide a zoning opinion. INTRODUCTION: Correspondence received from RMS Mini Storage and KODRAZS for Council support of a rooftop solar project and request from KREBS for zoning certificate for non-roof top solar project. BACKGROUND: Below is a summary of the Ontario Power Authority requirements for solar projects. MicroFIT FIT Size Less than 10 kW Greater than 10kW Restrictions Non-rooftop Cannot be located on Cannot be located on solar residential property or residential property or lands abutting lands abutting residential property residential propeqy MicroFit FIT Cannot be located on Cannot be located on commercial or industrial lands if solar industrial land if solar is is principal use principal use Cannot be located on class 1, 2 or 3 lands Requirements Non-rooftop Zoning opinion / Zoning opinion 1 solar certificate certificate Proof sufficient size to accommodate the project as required by OPA Rooftop solar Written confirmation from engineer regarding structure Rooftop and Extra points given for non-rooftop municipal council solar - support (standard resolution DISCUSSION: A number of issues have been raised by staff regarding the granting of municipal council support and providing zoning information: . 1. Blanket Council support (for a twelve month period for rooftop solar, ground mount solar, bioenergy, on-shore wind): As noted above, extra points are given to a FIT project, if Council passes a resolution in support of the project (see Attachments #1 and #2). While Council may be in support of green energy, it should have the opportunity to review each FIT project before providing support. 2. Need for an engineering report for microFit projects on existing and new buildings: An engineering report is required for FIT roof top solar projects. This requirement should apply to microFit projects as well to ensure the buildings have sufficient usable surface area and are suitable to support the solar system (with modifications, if necessary). This is not only for the safety of the property owners but firefighters as well. 3. Requirement for a building permit under microFit and Fit programs: A building permit will erasure that the buildings are suitable for the program. A permit is not required to install the solar panels but any work on the building requires a permit. An engineering report would form part of the building permit application. 4. Fire suppression There are a number of issues that concern fire fighters-- • Solar PV system cannot be switched off. The inverters will remain "live" as long as they are exposed to a source of light. • Electric shock if the fire fighters come in contact with damaged panels or energized exposed wiring during fire fighting or ventilation operations • Power cables and PV panes pose trip and slip hazards for roof operations • PV panels 1 battery storage areas exposed to fire can produce toxic and carcinogenic combustion products • Additional weight to roof, which may pose a structural concern • Lack of knowledge of location of buildings that have roof top solar panels 5. Planning issues Under the Green Energy Act, no planning approvals are required for solar projects. However, an opinion (by a professional planner) or certificate (by a Chief Building Official, Clerk, etc) is required to be completed by the municipality. This relates to the existing zoning on the property. For non-rooftop solar projects under microFit these projects are probably relatively small and probably unobtrusive. For projects greater than 10KW, the issue of visual impact should be considered as well as setbacks and future development in area or on the remaining lands that might be compromised by the proposed project. At the very least the following steps should be followed when evaluating these projects: 1. check size, scale and location of proposed non-roof top solar facility 2. confirm zoning of subject lands and neighbouring lands 3. review proposed setbacks and location of existing buildings and structures 4. confirm existing land use of subject lands 5. check any future pending uses of the remaining lands, on the subject lands and neighbouring lands. However, the prescribed forms only reference the existing zoning not any other planning matters as noted above. Some planners at the municipal level are refusing to give their opinions and are instead instructing applicants to retain their own planner from the private sector to give the opinion. Our Planner is suggesting that the municipality review and provide zoning opinion on FIT projects and that the applicants hire a private consultant for microFit projects. Respectfully Submitted, Reviewed by: Norma I. Bryant, sons ,AMCT Scott Gawley, A. Clerk Administrator/Treasurer Attachments: #f Prescribed form/template: municipal council blanket support resolution #2 Prescribed form/template: municipal council support resolution #3 Prescribed form: zoning certificate - non-rooftop solar facility (FIT rules) #4 Prescribed form: zoning opinion - non-rooftop solar facility (FIT rules) #5 Prescribed form: zoning certificate - non-rooftop solar facility (microFit rules) #6 Prescribed form —zoning opinion — non-rooftop solar facility (microFit rules) 120 Adelaide Street west,Suite 1600 Toronto,Ontario M5H M ONTARIO T 416.967.7474 PMER ALITHORMYr F 416.967.1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL.COUNCIL BLANKET SUPPORT RESOLUTION Section 51(d)(1)-FIT Rules,Version 2.0 OPARP/f-FIT-014r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS the Province's FIT Program encourages the construction and operation of e.g.rooftop solar,ground mount solar,bioenergy,on-shore wind generation projects(the"Projects"); AND WHEREAS one or more Projects may be constructed and operated in Insertthe name of the Local Municipality AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in these Applicants being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Projects anywhere in insert the name of the Local Municipality This resolution's sale purpose is to enable the participants in the FIT Program to receive priority points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Projects or any other purpose. This resolution shall expire twelve(12)months after its adoption by Council. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 1 120 Adelaide Street West,Suite 1600 Toronto,Ontario MSH 1T1 ONTARIO T 416-967-7474 POWER AUTHOR" F 416-967-1947 www.powerauthority.on.ca PRESCRIBED FORM/TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 6.1(d)(i)-FIT Rules,Version 2.0 OPARP/f-FIT-015r1 Capitalized terms not defined herein have the meanings ascribed thereto in the FIT Rules,Version 2.0. Resolution NO: Date: WHEREAS insert name of"Applicant" (the"Applicant")proposes to construct and operate a insert description of type of project(e.g.rooftop solar,ground mount solar, bloenergy,on-shore wind) (the"Project")on insert description of the lands or building (the"Lands")in insert the name of the Local Municipality under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of insert the name of the Local Municipality indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS,pursuant to the rules governing the FIT Program(the"FIT Rules"),Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT: Council of the insert the name of the Local Municipality supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. (Note: signature lines for councilors or other representatives,as appropriate) FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 o€1 12Q Adelaide Street West,Suite 4600 Toronto,Ontario M5H 1T1 T 416.967-7474 F41 6-967-1947 www.powerauthority.on.ca PRESCRIBED FORM: ZONING CERTIFICATE FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(B)and 3,3(d)(v)(B)of the FIT Rules,Version 2.0 0PARP/f-f IT-018r1 To be submitted by an Applicant as part of an Application under the FIT Program where such Application is in respect of a Non-Rooftop Solar Project To be completed and executed by a chief building official,municipal chief administrative officer,municipal clerk or equivalent official municipal official that is not a registered professional planner in Ontario. For a Land Use Planner,director of planning or equivalent municipal official who,in each case is,a registered planner in Ontario,use: "Prescribed Form: zoning Opinion for Non-Rooftop Solar Facility(Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules)". Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Property Identification Number(PIN): Legal Description of Site: WHEREAS the Application is for a Non-Rooftop Solar Facility; AND WHEREAS Section 3.3(d)(iv)(B) and 3.3(d)(v)(9) of the FIT Rules requires a written certification of a chief building official,municipal chief administrative officer, municipal clerk or equivalent official of the municipality in which the Site is located, setting out certain certifications regarding the use of the Site; AND WHEREAS insert legal name of the municipal official (the"Undersigned")is the(check applicable box): ❑Chief Building Official; [J Municipal Chief Administrative Officer; ❑Municipal Clerk ❑Other(specify): of the Local Municipality in which the Site and/or Property Abutting the Site is located. NOW THEREFORE THE UNDERSIGNED CERTIFIES to the OPA,on behalf of the Municipality(as defined below)and without personal liability,and acknowledges that the OPA is relying on the certification that hereinafter follows: 1. Interpretation Capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules. FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 2 120 Adelaide Street West,Suite 1600 �� Toronto,Ontario M5N 1T1 T 416-967.7474 @SOW EiR.A1J'fi WilaIITY F 416.967.1947 www.powerauthority.on,ca PRESCRIBED FORM: ZONING CERTIFICATE FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(S)and 3.3(d)(v)(B)of the FIT Rules,Version 2.0 0PARPIf•mFIT-001r3 (a) Abut means in respect of two or more Properties, Properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way (other than a right-of-way in respect of which the owner, lessee,occupant or resident of one of such Properties has a property interest)having a width, at any point,of not greater than 15 metres. For greater certainty, Properties separated by"highways"(as defined in the Highway Traffic Act, RSO 1990, c H.8) or"railways" (as defined in the Canada Transportation Act, SC 1996,c 10) do not Abut. Abutting shall have a corresponding meaning. (b)Lawfully Permitted Use means a use permitted by: (1) a zoning by-law passed pursuant to Section 34 of the Planning Act,RSO 1990,c P.13;or (ii) in territories without municipal organization,land use control imposed by: (A)a planning board being established and passing zoning by-laws;or (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. (c)Local Municipality means a"local municipality"as defined by the Municipal Act 2001, SO 2001,c 25. (d)Site means,in respect of a Facility,the real property on,over,in or under which the Facility is,or is to be,situated,as such real property is identified In the Application and in the FIT Contract and which may be located in whole or in part on a Property or multiple Properties,provided real property on which the Connection Line(but not the rest of the Facility)is located shall be excluded from the"Site". 2. The Site,and/or Property Abutting the Site is located,in whole or in part,in the Local Municipality of insert name of Municipality (the"Municipality"). (Note: Where the Site or any Abutting Property is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form: Zoning Opinion for Non-Rooftop Solar Facility or Prescribed Form: Zoning Certificate for Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring Municipality.) 3. The Undersigned has examined the zoning by-law(s)of the Municipality(where applicable). 4. The Undersigned certifies that neither the Site nor any Property Abutting the Site(to the extent located in the Municipality),in each case,is Property on which residential use is a Lawfully Permitted Use,provided that if a Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or Property Abutting the Site is ancillary to the agricultural use. 5. If the Non-Rooftop Solar Facility is proposed to be located on a Property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the Property is used. By: Signed this day of ,20 —" Signature Name: Title. Municipality: E-mail address: Aug 2012 Page 2 of 2 phone number: �cA m4,-� � 120 Adelaide Street West,Suite 1600 ®�� Toronto,Ontario M5H 4T1 T 416-967-7474 POW111R AUTHORITY F 416-967-1947 www.powerauthor{ty.on.ca PRESCRIBED FORM: ZONING OPINION FOR NON-ROOFTOP SOLAR FACILITY Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules,Version 2.0 OPARM-FIT-0190 To be submitted by Applicant as part of an Application under the FIT Program where such Application is in respect of a Non-Rooftop Solar Project. To be completed and executed by a Land Use Planner,director of planning or equivalent municipal official,in each case being a registered professional planner in Ontario. For a municipal official that is riot a registered planner in Ontario,use"Prescribed Form: Zoning Certificate for Non-Rooftop Solar Facility (Sections 33(d)(iv)(B)and 3.3(d)(v)(8)of the FIT Rules)". Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Legal Description of Site: Property Identification Number(PIN): WHEREAS the Application is for a Non-Rooftop Solar Facility; AND WHEREAS Sections 3.3(d)(iv)(A) and 3.3(d)(v)(A) of the FIT Rules require a written opinion of a Land Use Planner or a director of planning or equivalent municipal official who is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario setting out certain opinions regarding the use of the Site; insert legal name of the Land Use Planner or director of planning or equivalent municipal official,who in each case is a AND WHEREAS registered professional planner (the"Undersigned")acts as a Land Use Planner,director of planning or equivalent municipal official for the purposes of the delivery of this Opinion. NOW THEREFORE THE UNDERSIGNED OPINES to the OPA,and acknowledges that the OPA is relying on the opinion that hereinafter follows: 1. Interpretation. Capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules. (a)Abut means in respect of two or more properties,properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)having a width,at any point, of not greater than 15 metres.For greater certainty,properties separated by"highways"(as defined in the Highway Traffic Act,R.S.O. 1990,c.H.8)or"railways"(as defined in the Canada Transportation Act S.C. 1996,c.10)do not Abut. Abutting shall have a corresponding meaning. (b)Lawfully Permitted Use means a use permitted by: (1)a zoning by-law passed pursuant to Section 34 of the Planning Act,RSO 1990,c P.13,or (11)in territories without municipal organization, land use control imposed by: (A)a planning board being established and passing zoning by-laws;or (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. FIT reference number: (Note:Must be inserted by Applicant to complete Application) Aug 2012 Page 1 of 2 120 Adelaide Street West,Suite 1600 Toronto,Ontario M5H 1T1 ONTARIOT 416.967.7474 RowgR AI)rNOiiLfiry F 416.967.1947 www.powerauthority.on.ca FIT PRESCRIBED FORM: ZONING OPINION NON-ROOFTOP SOLAR FACILITY (Sections 3.3(d)(iv)(A)and 3.3(d)(v)(A)of the FIT Rules,Version 2.0) OPARPIf-FIT-014ri (c)Local Municipality means a"local municipality"as defined bythe Municipal Act,2001, SO 2001,c 25. (d)Site means,in respect of a Facility,the real property on,over,in or under which the Facility is,or is to be,situated, as such real property is identified in the Application and in the FIT Contract and which may be located in whole or in part on a Property or multiple Properties,provided real property on which the Connection Line(but not the rest of the Facility)is located shall be excluded from the"Site". 2. The Undersigned is a member in good standing of the Canadian institute of Planners and is a registered professional planner in Ontario. 3. The Site and/or any property Abutting the Site is located,In whole or in part,in:(check applicable box): ❑the Local Municipality of insert name of Municipality (the"Municipality") ❑ the unorganized territory of insert name of Unorganized Territory (the"Unorganized Territory") 4 (Note:Where the Site or any Abutting property is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form:Zoning opinion for Non-Rooftop Solar Facility or Prescribed Form: Zoning Certificate Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 4. The Undersigned has examined(check applicable box): for a Site and any Property Abutting the Site in a Local Municipality,the zoning by-laws of the Municipality ❑ (where applicable). for a Site and any Property Abutting the Site in an Unorganized Territory,all relevant documents pertaining to the ❑Lawfully Permitted Uses(where applicable). S. In the Undersigned's professional opinion neither the Site nor any Property Abutting the Site(to the extent located in the Municipality),in each case,is Property on which a residential use is a Lawfully Permitted Use,provided that if a Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 6. If the Non-Rooftop Solar Facility is proposed to be located on Property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the property is used. Signed this day of ,20— By' Signature Name: Phone number: Email address: Registered Professional Planner Accreditation Date: Aug 2012 Page 2 of 2 &C-A lvxe 120 Adelaide Street West,Suite 1600 Toronto,Ontario M5H iT1 ONTARIOT 416.967-7474 PmEla a#u Rem Y. F 416.967-1947 " www.powerauthority.on.ca mlcroFIT PRESCRIBED FORM: ZONING CERTIFICATE FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY-(Section 3.2(b)(2)(B) of the micrOFIT Rules] OPARPlf-mFIT•0020 To be submitted by an Applicant as part of an Application under the microFIT Program if applying for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less;or(ii)a Non-Rooftop Solar Facility. To be completed and executed by a chief building official,municipal chief administrative officer,municipal clerk or equivalent municipal official that is rot a registered professional planner in Ontario. For a Land Use Planner,director of planning or equivalent municipal official who,in each case is,a registered planner In Ontario,use: Prescribed Form:Zoning Opinion for wind Renewable Generating Facility with a!Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility(section 3.2(b)(2)(A)of the mlcroFIT Rules) Date: Legal Name of Applicant(s): Municipal address of Site: City/Town: Province: Postal Code: Property identification Number(PIN): Legal Description of Site: WHEREAS the Application is for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less or (ii)Non-Rooftop Solar Facility; AND WHEREAS Section 12(b)(2)(I3)of the microFIT Rules requires a written certification of a chief building official,municipal chief administrative officer,municipal clerk or equivalent official of the municipality in which the Site is located,setting out certain certifications regarding the Lawfully Permitted Use at the Site and any property Abutting the Site; AND WHEREAS [insert legal name of the municipal 0 (the"Undersigned")is the(check applicable box): ❑ Chief Building Official ❑ Municipal Chief Administrative Officer ❑ Municipal Clerk ❑ Other(specify): of the Local Municipality in which the Site or any property Abutting the Site is located. NOW THEREFORE SHE UNDERSIGNED CERTIFIES to the OPA,and acknowledges that the OPA is relying on the certification that hereinafter follows: 1. Interpretation. (a)Capitalized terms not defined herein have the meanings ascribed to them in the microFIT Rules,Version 2.0. (b)Abut means in respect of two or more properties,properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)of having a width,at any point, of not greater than 15 metres. For greater certainty,properties separated by"highways"(as defined in the Highway Traffic Act, R.S.O. 1990,c.H.8)or"railways"(as defined in the Canada Transportation Act S.C.1996,c.10)do not Abut. Abutting shall have a corresponding meaning. Aug 2012 Page 1 of 2 f20 Adelaide Street West,Suite 1600 Toronto,Ontario M5H 1T1 ONTARIO T 416.967-7474 1io� �4[frf416*_f F 416-967-1947 www.powerauthority.on.ca microFIT PRESCRIBED FORM:ZONING CERTIFICATE FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(B) of the microFIT Rules) OPARPlf-mFIT-0026 (c)Lawfully Permitted Use means a use permitted by: (i)a zoning by-law passed pursuant to Section 34 of the Planning Act,RSO 1990,c P.13;or (ii)in territories without municipal organization,land use control imposed by: (A)a planning board being established and passing zoning by-laws; (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit Issued pursuant to a development permit by-law. (d)Local Municipality means a`local municipality"as defined by the Municipal Act,2001, SO 2001,c 25. (e)Site means the real property on which the wind Renewable Generating Facility or Non-Rooftop Solar Facility is to be situated,as such real property is identified in the Application. 2. The Site and/or any property Abutting the Site is located in whole or in part,in the Local Municipality of [enter name of Municipality] (the"Municipality"). (Nate:Where the Site or any property Abutting the Site is or is proposed to be located in the Municipality and in one or more neighbouring municipalities,a separate Prescribed Form:Zoning Opinion for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility or Prescribed Form:Zoning Certificate for wind Renewable Generating Facility with a Nameplate Capacity of 3kW or less or Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 3. The Undersigned has examined the zoning by-laws)of the Municipality(where applicable). 4. The Undersigned certifies that neither the Site nor any property Abutting the Site(to the extent located in the Municipality), in each case,is property on which residential use is a Lawfully Permitted Use,provided that if the Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 5. If the Non-Rooftop Solar Facility is proposed to be located on a property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the property is used. Signed this day of ,20 By: Signature Name: Title: Municipality: Aug 2012 Page 2 of 2 120 Adelaide Street West,Suite 1604 �� Toronto,Ontario ON 1T1 T 416-967.7474 P R AUTHORITY F 416.967-1947 www.powerauthority.on.ca microFlT PRESCRIBED FORM: ZONING OPINION FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY- (Section 3.2(b)(2)(A) of the microFlT Rules) 0PARPif-mFIT-001r3 To be submitted by an Applicant as part of an Application under the microFlT Program if applying for(1)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less;or(II)a Non-Rooftop Solar Facility. To be completed and executed by a Land Use Planner,director of planning or equivalent municipal official who,in each case, is a registered professional planner in Ontario. For a chief building official,municipal chief administrative officer,municipal clerk or equivalent municipal official that is not a registered planner in Ontario,use: Prescribed Form: Zoning Certificate for wind Renewable Generating Facility with a Nameplate Capacity of 3 kw or less or Non-Rooftop Solar Facility(Section 3.2(b)(2)(8)of the microFlT Rules) Date: Legal Name ofApplicant(s): Municipal address of SIte: City/Town: Province: Postal Code: Property Identification Number(PIN): Legal Description of Site: WHEREAS the Application is for(i)a wind Renewable Generating Facility that has a Nameplate Capacity of 3 kW or less or (Ii)a Non-Rooftop Solar Facility; AND WHEREAS Section 3,2(b)(2)(A)of the microFlT Rules requires a written opinion of a Land Use Planner or a director of planning or equivalent municipal official, who is a member in good standing of the Canadian Institute of Planners and is a registered professional planner in Ontario,setting out certain opinions regarding the Lawfully Permitted Use at the Site and any property Abutting the Site; [insert legal name of the Land Use Planner,director of planning or equivalent municipal official,who in each case a AND WHEREAS registered professional planner in Ontario] (the"Undersigned")acts as a Land Use Planner,director of planning or equivalent municipal official for the purposes of the delivery of this Opinion. NOW THEREFORE THE UNDERSIGNED OPINES to the OPA,and acknowledges that the OPA is relying on the opinion that hereinafter follows: 1. Interpretation. (a)Capitalized terms not defined herein have the meanings ascribed to them in the microFlT Rules,Version 2.0. (b)Abut means in respect of two or more properties,properties that have a common border or boundary or are only separated from such common border or boundary by a right-of-way(other than a right-of-way in respect of which the owner,lessee,occupant or resident of one of such properties has a property interest)of having a width,at any point, of not greater than 15 metres.For greater certainty,properties separated by"highways"(as defined in the Highway TraffrcAct,R.S.O. 1990,c. H.8)or"railways"(as defined in the Canada Transportation Act S.C.1996,c.30)do not Abut. Abutting shall have a corresponding meaning. (c)Lawfully Permitted Use means a use permitted by: (i)a zoning by-law passed pursuant to Section 34 of the Planning Act,RSO 1990,c P.13;or (ii)in territories without municipal organization,land use control imposed by: (A)a planning board being established and passing zoning by-laws; (B)zoning orders made by the Ontario Minister of Municipal Affairs and Housing;or (iii)a development permit issued pursuant to a development permit by-law. Aug 2012 Page 1 of 2 120 Adelaide Street West,Suite 1600 Toronto,OntarioM5H 1T1 CoftaNTARIQ T 416.967.7474 i0o1ME9 ALITmonrrY F 416-967.1947 www,powerauthority.on.ca microFIT PRESCRIBED FORM: ZONING OPINION FOR WIND RENEWABLE GENERATING FACILITY WITH A NAMEPLATE CAPACITY OF 3 kW OR LESS OR NON-ROOFTOP SOLAR FACILITY-(Section 3.2(b)(2)(A)of the microFIT Rules) oPARPrf-rnF1T-001r3 (d)Local Municipality means a"local municipality"as defined by the Municipal Act 2001, SO 2001,c 25. (e)Site means the real property on which the wind Renewable Generating Facility or Non-Rooftop Solar Facility is to be situated,as such real property is Identified in the Application. 2. The Undersigned is a member in good standing of the Canadian institute of Planners and is a registered professional planner in Ontario. 3. The Site and/or any property Abutting the Site is located,in whole or in part,In:(check apphkakke box): ❑the local Municipality of [insert MunicipDfitto (the"Municipality") ❑ the unorganized territory of [insert Unorganized Territorvl (the"Unorganized Territory") (Note;Where the Site or any property Abutting the Site is or is proposed to be located in the Municipality or the Unorganized Territory and in one or more neighbouring municipalities,a separate Prescribed Form:Zoning Opinion for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility or Prescribed Form:Zoning Certiflcate for wind Renewable Generating Facility with a Nameplate Capacity of 3 kW or less or Non-Rooftop Solar Facility must be completed and executed in respect of each such neighbouring municipality). 4. The Undersigned has examined(check applicable box): for a Site and/or any property Abutting the Site in a Local Municipality,the zoning by-laws of the Municipality El (where applicable). for a Site and/or any property Abutting the Site in an Unorganized Territory,all relevant documents pertaining El to the Lawfully Permitted Uses(where applicable). S. In the Undersigned's professional opinion neither the Site nor any property Abutting the Site(to the extent located in the Municipality),in each case,is property on which a residential use is a Lawfully Permitted Use,provided that if the Lawfully Permitted Use of the Site is agricultural,any residential use of the Site,or property Abutting the Site is ancillary to the agricultural use. 5. If the Non-Rooftop Solar Facility is proposed to be located on property on which commercial use or industrial use is a Lawfully Permitted Use,the proposed Non-Rooftop Solar Facility does not constitute the main,primary or only purpose for which the property is used. Signed this day of ,20 By: Signature Name: Title: Municipality: Aug 2012 Page 2 of 2 Norma Bryant From: zokimed @g mail.corn on behalf of michael kozdras<Michael.kozdras @nasolarpro.com�" Sent: June-05-15 9:35 AM To: Norma Bryant Cc: Richard Kozdras; mark.kozdras @onsolarpro.com Subject: Request for Municipal Support Resolution for OSP-ZEK-24232 Silver Clay Line Attachments: Template-Municipal-Council-Support-Resolution, OSP-ZEK-24232 Silver Clay Line, 6-5-15.pdf; Prescribed-Form-Municipal-Council-Resolution-Confirmation, OSP-ZEK-24232 Silver Clay Line, 6-5-15.pdf Norma, Thank you for your assistance and support. Further to our discussion we hereby request a FIT 4 Municipal Council Resolution Confirmation and a new FIT 4 Municipal Council Support Resolution; templates attached,for our FIT 4 application. The new prescribed forms are required as the Applicant Name has changed from our FIT 3 Application and we may be required by Hydro One Networks Inc.to change the project capacity in our FIT 4 submission. This may be considered a project change and may invalidate our ability to use the previous FIT 3 Municipal Support Resolution. Please do not hesitate to contact me at your convenience. We will arrange to deliver or pick-up documents upon your notification. I am best reached at the email address or US cell phone number noted below. Please note that if there is no Resolution Number the IESO provides an instruction, #12, as noted here, Where no resolution number exists, insert "N/A"into the appropriate field. Sincerely, Michael W. Kozdras, P.Eng. North American Solar Professionals LLC US - (813) 716-3392 michael.kozdras nasola ro.com Canada- (905) 348-6527 michael.kozdras Qonsol@Mro.com i 120 Adelaide Street West,Suite 1500 ieso FEED-IN TARIFF WRITABLE FORM Toronto,Ontario M5H 1T1 R T 415.957-7474 PROGRAM F 415-567-1947 Indspendelit Electricity System Operator www.iesa.ca TEMPLATE: MUNICIPAL COUNCIL SUPPORT RESOLUTION Section 5.1(g)(i)of the FIT Rules,Version 4.0 1 Page i of 1 1 Apr 2015 IESOMRD/f-FIT-010r2 i FIT Reference Number: FIT-VXDLI Resolution number: (The FIT Reference Number must be inserted by the Applicant in order for the resolution to comply with the FIT Date resolution was passed; Rules,even where Local Municipality letterhead is used.This is not to be inserted by the Local Municipality.) 2 [WHEREAS]capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 4.0. [AND WHEREAS] ZDZISLAW W.AND EILEEN L.KOZDRAS (the"Applicant")proposes to construct and operate a ROOFTOP SOLAR FACILITY (the"Project")on 24232 Silver Clay Line,RR2,West Lorne,Ontario NOL 2P0 (the"Lands")in THE MUNICIPALITY OF WEST ELGIN under the province's FIT Program; [AND WHEREAS]the Applicant has requested that Council of THE MUNICIPALITY OF WEST ELGIN indicate by resolution Council's support for the construction and operation of the Project on the Property. [AND WHEREAS]pursuant to the FIT Rules,Version 4.0,Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts; [NOW THEREFORE BE IT RESOLVED THAT] Council of the MUNICIPALITY OF WEST ELGIN supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project,or for any other purpose. 3 Signed: Signed: Title: Title; Date: Date: (Signature lines for elected representatives. At least one signature required.) 120 Adelaide Street West,Suite 1600 IG � FEED-IN TARIFF WRITABLE FORM Toronto,Ontario MSH 1T1 PROGRAM T 416-967-7474 Independent Electricity F 415-967-1947 www.iesa.ca Systern Operator PRESCRIBED FORM: MUNICIPAL COUNCIL RESOLUTION CONFIRMATION Section 3.8(g)and 5.1(8)(1)of the FIT Rules,Version 4.0 Page 1 of 2 1 Apr 2015 1 IESOM07f-FIT-012r2 1 FIT Reference Number: FIT-VXDLI Resolution number: (The FIT Reference Number must be inserted by the Applicant Date resolution(s)was passed: in order for the resolution to comply with the FIT Rules.) Z Capitalized terms not defined herein have the meanings ascribed to them In the FIT Rules,Version 4.0. am the/an of the MUNICIPALITY OF WEST ELGIN (the"Municipality"),and have the delegated authority to provide this confirmation on behalf of the Municipality and without personal liability. 3 ZDZISLAW W.AND EILEEN L.KOZDRAS (the"Applicant")proposes to construct and operate a (This must be the same Applicant(i.e.,some name)as stated in the Municipal Council Support Resolution or Land Use Restriction Exemption Resolution provided as attached) ROOFTOP SOLAR FACILITY (the"Project")on (This must be the same description as stated in the Municipal Council Support Resolution or Land Use Restriction Exemption Resolution provided as attached) 24232 Silver Clay Line,RR2,West Lorne,Ontario NOL 2PO (the"Lands")in the Municipality under the province's FIT Program. (This must be the same description as the Lands in the Municipal Council Support Resolution ar Land Use Restriction Exemption Resolution provided,as attached) 4 The resolution(s)provided with this Confirmation is(check one or both as applicable): a) n A Municipal Council Support Resolution(if selected,check one of the following): 1) r Anew FIT 4.0 Municipal Council Support Resolution.(if selected the resolution must be attached as Exhibit"A") 2) A pre-existing FIT 3.0 Municipal Council Support Resolution which has not been rescinded.(ifselected the resolution must be attached as Exhibit"A") li) I have confirmed that the Project being proposed by the Applicant under the Province's FIT Program is the same Project on the same Lands as the Project that was the subject of the Municipal Council Support Resolution attached as Exhibit"A". b) ❑ A Land Use Restriction Exemption Resolution(if selected the resolution must be attached as Exhibit"A"). 5 Name: Signed: Title: Date: (Signature black for authorized signee.Must be an original ink signature) 120 Adelaide Street West,Suite 1600 �" FEE - WRITABLE FOR pronto,OT 174 �.�� D IN TARIFF O T416 16-967-7-7474 PROGRAM F 416-957-1947 Independent Electricity www,ieso.ca System Operator PRESCRIBED FORM: MUNICIPAL COUNCIL RESOLUTION CONFIRMATION Section 3.8(g)and 5.1(8)(1)of the FIT Rules,Version 4.0 Page 2 of 2 1 Apr 2015 1 IESOMRO/f-FIT-012r2 EXHIBIT"A" RESOLUTION(S) (Attach one or more of the new FIT 4.0 Municipal Council Support Resolution,the FIT 3.0 Municipal Council Support Resolution previously passed in support of the Project,and the Land Use Restriction Exemption Resolution,as applicable.) y MMVhg 1u u.u. The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: June 11, 2015 SUBJECT: Port Glasgow Trailer Park Beach Access RECOMMENDATION: THAT Council approves the hiring of Spriet Associates to design new accessible stairs from the Trailer Park to the beach front: AND further provide possibilities of allowing golf carts/larger items access to section of the beach in front of the trailer park. INTRODUCTION: As part of the Port Glasgow Trailer Park Review, concern was raised with the current condition of the stairs and the ramp going to the beach in front of the trailer park. DISCUSSION: The municipality arranged for an inspection of the stairs and ramp to the beach by K.J. Mcllmurray, P. Eng., OAA of Spriet Associates on April 15, 2015 and he provided the attached letter. The municipality followed the recommendation to block off the existing ramp and barricade the existing stairs. It was also recommended that new stairs should be designed and constructed east of the existing stairs in the location of the existing ramp. Spriet Associates have provided an upset limit of$5,000 to design stairs and access to the beach area in front of the Port Glasgow Trailer Park. The Port Glasgow Trailer Park Liaison Committee has requested Council to get the new stairs engineered and look at the possibility of providing golf cart access to the beach area. Respectfully Submitted by: cott Cawley, CPA, C Administrator/Treasurer Attachments Spriet Associates letter dated April 24, 2015 April 24, 2015 SPRifET ASS'O IATrS ENGINEERS&ARCHITtO7S 155 Yor€c:streat Lor7d.an,Qlhtarlo.N.G.A11A8 T.811.(51° 672- 100 Municipality of West Elgin 719}:Fax(519)4q3-9$51 22413 Hoskins Line, Box 490, E-mail:mall®spriet,ca RODNEY, Ontario NOL ZCO www.sprlet,ca Attn: Mr. Scott Gawley, CGA Re: Port Glasgow Trailer Park Ramp& Stair Inspection 8650 Furi*al Road O.ur.Ref.Ng,_21:5.0:79. In accordance with your request, on Wednesday April 15, 2.015 we inspected the above noted ramp and stairs that provide'access to the beach and the following is a summary of my findings:and recommendations: • the stairs are in an advanced state of decay and are unsafe to use.; • the dimensions of the rise and run do not comply with the Ontario Building Cade; • the wooden hand rails and guard rails are also non-compliant and present safety problems; the ramp roadway is:unsafe for use because of its steep grade and should not be used. It is my recommendation to block off the existing ramp with pre-cast concrete blocks and barricade the existing stairs. New stairs should be designed and constructed east of the existing stairs in the location of the existing ramp. The new stairs must comply with the current Ontario Building Code in all respects, To design the new stairs the location will require a detailed survey. If you require any additional information please contact the undersigned. Yours truly, SPRIET ASSOCIATES LONDON LIMITED K. J. Mcllmurray, P. Eng., OAA KMC:bv Associates,A.M.SPRIET-J.R.SPRIET° K.McILMURRAY•M.P.DEVOS•JX SPRIET e G.S.LIERMAN•AT ALTENUU 'D- THE TOWNSHIP Or _... GREATER MADA ASKA Council Resolution Form Date: 14 May 2015 No: Resolution No.108-15 Moved By: Councillor MacPherson Disposition: CARRIED. Seconded by Councillor Hunt Item No: 8.05.10 Description: Hydro One Rates RESOLUTION: WHEREAS the cost of hydro has doubled and in some cases more than doubled in the past five years;and WHEREAS the costs of electricity In the Province of Ontario is forcing businesses to consider leaving the area; and WHEREAS many families are having difficulty keeping up with their monthly payments; and WHEREAS the Province's Long Term Energy Plan anticipates that consumers will face hydro rates that will rise by 42%over the next five (5)years; and WHEREAS it is essential that the residents and businesses of the Township of Greater Madawaska to have access to affordable hydro to thrive and prosper; and WHEREAS Council urges Provincial relief to Ontario Hydro One Customers to reflect the means of rural residents to reasonably access hydro through a review of Provincial policies and their agencies that set Ontario rates for electricity, distribution charges, debt retirement, global adjustments costs and carbon taxes. Council requests, that this review would include consultation with rural and urban municipalities; and WHEREAS Council reminds Rural municipalities to advocate the investigation by the Ontario Ombudsman regarding the major systemic issues identified by complaints Involving overcharging of hydro, an explanation of line items on billing and, resolve of related matters; and WHEREAS it is imperative that the Province of Ontario review their energy policies and utilize The Rural and Northern Lens advocated by the Rural Ontario Municipal Association to evaluate and assess the needs of rural municipalities so that they can succeed and thrive. Many rural municipalities have a population of 50% or more seniors on fixed incomes who are struggling to keep warm in low population density communities with colder temperatures that do not benefit from the heat retention in condominium residences and whom are challenged by geography and climate scales. Recorded Vote Requested by: MAYOR G. McKay Yea Nay Declaration of Pecuniary Interest: B. Hunt H. Murphy ............................................ G. MacPherson Disclosed his/her/their interest(s), vacated he/her/their seat(s), abstained from discussion and did not vote Page 14 of 28 Our core sectors of economic development in our region, lumber mills and farming, are often under- employed and are subject to rates that are higher than other provinces due to impact of high delivery charges and global adjustment fees (that can be up to 2.5 times higher than the actual hydro used)and threaten the sustainabliity of families and agro-food sectors in rural Ontario; and WHEREAS all municipalities that have a significant amount of citizens moving Into the seasonal residences, that they are encouraged to inform those residents to seek relief from seasonal hydro rates through direct communication of such to their electrical utility provider; WHEREAS all municipalities should be encouraged to monitor,through specific data categories,smart meter electrical fires and/or smart meter malfunctions that have resulted in explosions, and further to better assess their impact and the potential need of CSA approved meters employing codes and standards used - globally by regulators and Industry to facilitate safer and more sustainable products: NOW THEREFORE BE IT RESOLVED THAT the Township of Greater Madawaska call on Premier Wynne and the Province of Ontario to take immediate action to prevent these and any other rate increase from being implemented; and THAT Premier Wynne and the Province of Ontario be encouraged to do something to bring these rates down to a reasonable level and to do so as quickly,as possible; and THAT this motion be circulated to all Ontario municipalities for support. Recorded Vote Requested by: ........................................................... MAY G. McKay Yea Nay Declaration of Pecuniary Interest: B. Hunt H. Murphy Disclosed his/her/their interest(s), vacated hether/their seat(s), G. MacPherson abstained from discussion and did not vote Page 15 of 28 MEMORANDUM To: The Elgin Group Police Services Board Municipalities, c/o Local CAOs From: David Marr, Chair of the Elgin Group Police Services Board cc: Elgin Group Police Services Board Brad FisNelgh, Elgin OPP Detachment Commander Date: June 1, 2015 Subject: OPP contract and the Elgin Group Police Services Board The following recommendation was adopted unanimously by the Elgin Group Police Services Board at its special meeting held on May 14t", 2015: THAT the Elgin Group Police Services Board be maintained for reasons of efficiency and potential cost savings; and, THAT a six year contract with the Ontario Provincial Police be recommended for ondorzernont and excoution by the participating munioipalitio'.) with the understanding that the contract may be terminated by any or all participating municipalities with one year written notice as described in Section 27 of the contract. - Carried Unanimously. As you are aware from previous discussions and correspondence, the new six month contract with the OPP expires on June 3 0 th, 2015, If a new contract is not executed by this expiry date, then all participating municipalities will still be policed by the OPP but will be without a contract - commonly referred to as a Section 5.1 service (no Police Services Board). The main implication of reverting to a non-contract municipality is the loss of grants which would be automatic. This short-term contract was purposely established to allow time to determine if grants for Police Services Boards were going to continue. At the time of the writing of this memo, a definitive answer on the status of these grants (worth more than $140,000) has not been randorod by the Miniatry. However, what is certain is that these grants will definitely not continue if the Board dissolves or if a smaller group of municipalities decides to form a smaller Board. The current arrangement involving six municipalities provides a critical mass and qualifies the amp fnr the rurrPnt grants. Any mduntion in the qi7P of the group jeopardi7PS Plioihility. . 2 - 2 - Moreover, the PSB does create efficiencies and potential cost savings by having one Board instead of two or more and because the County provides all of the administrative support for the Board for a modest fee of$9.200 per annum. The Commander too can spend more time on police work if helshe is meeting with one Board instead of many. Accordingly, the Elgin Group Police Services Board recommends that the current Board remain as constituted. 4 As for the contract itself, the Board suggests that a new, six year term be approved with the .knowledge that any municipality can "opt out' of the contract with one year written notice. In essence, the contract, aitnougn set Tor a six year term, is really evaluated in one year increments. I The new contract documents, along with instructions for execution, will be sent to you as soon as they have been received. If you have any questions regarding this matter or would like myself, one of the Board members and/or the Secretary Administrator to attend a council meeting to discuss this any further, then please contact Mark McDonald at mmcdonald @elgin.ca so that suitable arrangements can be made. Thank you.for your attention to this important matter. Yours truly, allz David Marr, Chair i I i D- 5 KEEP HYDRO PUBLIC WWW.KEEPHYDR0PUBLIC.CA Norma Bryant Clerk, Municipality of West Elgin Box 490 22413 Hoskins Line 1 Rodney, Ontario NOL 2C0 Sublect: Resolution reearding the proposed 12rivatization of Hydro One Dear Ms. Bryant: The Ontario government's plan to sell 60 per cent of Hydro One,the provincial electricity transmission utility, has far-reaching implications for every citizen and municipality in the province. On behalf of Keep Hydro Public, a broad-based coalition created to stop the sell-off, I am writing to encourage your municipality to add its voice to the many others that are already telling the provincial government to change course and keep Hydro One in public hands. By now I am sure council members will have heard the many arguments against the sale: • Selling the majority of shares in Hydro One will take control of this vital asset away from the people in Ontario and put it in the hands of private investors, including foreign investors who may not even care whether we have reliable, affordable electricity. • Privatization will increase electricity prices for residential,business, and government customers alike. • Under the plan proposed by the government, oversight of Hydro One by independent officers of the legislature would end.The Auditor General and the Financial Accountability Officer would no longer be able to scrutinize the utility's books or its operations; consumers would no longer be able to appeal to the Ombudsman when problems arise; citizens would not be able to access information about Hydro One through the Freedom of Information and Protection of Privacy Act; salaries of top Hydro One officials would no longer be made public under the Public Sector Salary Disclosure Act;the Integrity Commissioner would not be able to review expenses of Hydro One officials; and Hydro One would no longer be subject to the French Language Services Act. In other words,transparency and public accountability would end. Ontarians would truly be "in the dark"with respect to Hydro One operations. (Please turn over) • Privatization will provide government with a short-term cash injection that will soon be spent in exchange for giving up a steady, long-term source of revenue that pays for public services we all depend on.The cost to Ontarians will be hundreds of millions of dollars per year. Perhaps more significant than these strong arguments is the simple fact that the provincial government has no mandate from the people of Ontario to make a sale of this magnitude. (This may explain why the government chose to put the Hydro One sale inside its 2015-16 Budget bill and push it through the legislature with minimal opportunity for public input.) It is crystal clear that the people of Ontario do not support the sale of any part of Hydro One. Published opinion polls show opponents of the sale outnumbering supporters by a three-try-ore margin. Editorial opinion is similarly opposed. If democracy means anything, we must stop this sale. At this time, Keep Hydro Public is asking municipal councils,from the largest to the smallest,to pass a resolution opposing the sale or partial sale of Hydro One and to communicate that opposition to the government, area MPPs,and the Association of Municipalities of Ontario. Included with this letter you will find a draft resolution which municipal councils are,of course,free to use and modify as they see fit. Your assistance in putting this issue on the agenda of your council as soon as possible is greatly appreciated;we would also appreciate hearing back from your municipality if and when council takes action on this matter. For more information about Hydra One privatization or the ever-growing Keep Hydro Public, please visit our web site at www.kee h dro ublic.ca or contact me directly at info keephydropublic.ca or (647) 272-5024. Thank you for your time. Sincerely, Katrina Miller On behalf of Keep Hydro Public P.S. If your municipal council has already considered this matter,thank you for doing so! RESOLUTION DATE: MOVED BY: SECONDED BY: Municipal Resolution to express opposition to the privatization of Hydro One WHEREAS the public electricity system in Ontario is a critical asset to the economy and vital to the living standard and well-being of all.Ontarians; AND WHEREAS it is essential that Ontarians maintain public control and public decision-making with respect to electricity; AND WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity; AND WHEREAS a privatized Hydro One will no longer be subject to scrutiny by the Auditor General, the Ombudsman, the Financial Accountability Officer, or the Integrity Commissioner, and will no longer be required to provide information or services to citizens under the Freedom of Information and Protection of Privacy Act, the Public Sector Salary Disclosure Act, or the French Language Services Act; AND WHEREAS our public electricity system currently generates hundreds of millions of dollars in revenue for the provincial government every year to help pay for public services we all depend on; AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss; AND WHEREAS the provincial government has no mandate from voters to sell any part of Hydro One; AND WHEREAS opinion polls show Ontarians oppose the privatization of Hydro One by a significant margin in every part of the province; THEREFORE BE IT RESOLVED that the City/Town/Township/Municipality of call on the provincial government to: • Halt the sale of any part of Hydro One, and maintain Hydro One as a public asset for the benefit of all Ontarians; • Strengthen Hydra One by investing in the next generation of workers and upgrading our electricity transmission infrastructure; • Respect the autonomy and local decision-making powers of local distribution companies by not forcing these companies into mergers or sales; AND BE IT FURTHER RESOLVED that the City/Town/Township/Municipality of communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, area MPPs, and the Association of Municipalities of Ontario (AMO); AND BE IT FURTHER RESOLVED that the City[TownlTownship/Municipality of work through AMO to encourage other Ontario municipalities to express their opposition to the privatization of Hydro One. 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W, Y 3 C E C S } D LL az on ❑' ❑ El gF 2 m c m y U) D aD p °a c.9 w 2 C-) eam o �� E w o �� 'D o LL u .L } >, m m 1 0 0-50 o m F o d U o c w+ O E �+ O r m TL a U o n C'L t+ of E !l ozi C? a m-0 F. C � iG � v o rn w y U�w ii �� Cfn $O H ,F ELGIN GROUP POLICE 5EKVICES BUARD Chair David Marr Tel. 519 631-1460 Ext. 161 450 Sunset Drive Fax 519 633-7661 St. Thomas, ON N5R 5V1 Res. 519 633-1292 June 5, 2015 Municipality of Dayham Municipality of Wm5t Elgin Municipality of Township of Malahide Municipality of Dutton/Dunwich Bayham Municipality of Central Elgin Township of Southwold Dear Councils of the Elgin Group OPP Police Services Board (PSB): Subject: New Six Year Contract for OPT?Services and Sample By-law Municipality of Central Elgin Further to the correspondence sent to you from Chairman Marr of the Elgin Group Police Services Board, recommending that a new, six year contract be agreed to, please find attached a copy of the new OPP contract and a sample by-law for execution. Municipality of Dutton/Dunwich If you agree with the Board's recommendation to enter into the contract as presented, then please forward four (4) signed, sealed and certified true copies of the authorizing by-law and return to my attention. Assuming you are satisfied with the agreement, the goal is to have local Clerks attend llic CumiLy Cuuriuil Municipality of meeting on June 23, 2015 at 10:00 a,m. to sign and seal all four original copies West Elgin of the agreement at one sitting. Please do not hesitate to call or contact me should you have any questions. Township of Yours trig',,--°~"' Malahide i I Mark r_,. M`r` V Township of Secretary/Administrator Southwold Elgin Group Police Services Board Enclosure er_ Brad Fishleigh, Elgin OPP Detachmont Commandor Kevin Hummel, Sergeant, Municipal Policing Bureau Elgin Group Police Services Board "DRAFT" SCHEDULE "A" By-Law No. "A BY-LAW TO AUTHORIZE THE MAYOR AND THE CLERK TO EXECUTE AN AGREEMENT WITH HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES FOR THE PROVISION OF POLICE;SERVICES FOR THE ELGIN GROUP MUNICIPALITIES" WHEREAS under Section 10 of the Police Services Act, R.S.O. 1990,c.P.15,the Minister of Community Safety and Correctional Services may enter into an agreement with the council of a municipality or jointly with the councils of two or more municipalities for the provision of police services for the municipality or municipalities by the Ontario Provincial Police; AND WHEREAS under Section 4(1)of the Police Services Act, R.S.O. 1990,c.P.15, municipalities are required to provide adequate and effective police services in accordance with its needs; AND WHEREAS the Corporation of the Municipality of West Elgin,the Corporation of the Municipality of Bayham,the Corporation of the Municipality of the Township of Southwold, the Corporation of the Municipality of Central Elgin,the Corporation of the Municipality of Dutton/Dunwich and the Corporation of the Municipality of the Township of Malahide (herein after collectively called the Elgin Group )seek to enter into a single agreement for the provision of Police Services by the Ontario Provincial Police; NOW THEREFORE the Council of the Corporation of the Municipality of enacts as follows: 1. The Mayor and the Clerk are hereby authorized, on behalf of the Corporation of the Municipality/Township of to enter into and execute under its corporate seal an agreement for the provision of Police Services with the Minister of Community Safety and Correctional Services of Ontario. 2. The Police Services agreement with the Minister of Community Safety and Correctional Services of Ontario shall also be authorized by the five other Municipalities, being the other members of the Elgin Group. 3. The Police Services agreement will commence on the 1 st day of July 2015 and will conclude on the 30M day of June 2021. 4. A copy of said agreement shall remain attached to and form part of this by-law. 5. This By-law shall come into force and effect upon the final passing thereof. READ A FIRST, SECOND, THIRD TIME AND FINALLY PASSED THIS DAY OF 2015. Chief Administrative Officer/Clerk. Mayor. 1 The term of this Agreement, made in 4 originally executed copies, is from the 1St day of July 2015,to the 30th day of June, 2021. AGREEMENT FOR THE PROVISION OF POLICE SERVICES UNDER SECTION 10 OF THE POLICE SERVICES ACT,R.S.O. 1990,c. P.15, as am. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES ("Ontario") OF THE FIRST PART AND: THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN THE CORPORATION OF THE MUNICIPALITY OF BAYHAM THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD THE CORPORATION OF THE MUNICIPALITY OF CENTRAL ELGIN THE CORPORATION OF THE MUNICIPALITY OF DUTTON/DUNWICH THE CORPORATION OF THE TOWNSHIP OF MALAHIDE (Herein after collectively called the "Elgin Group") OF THE SECOND PART RECITALS: (a) Under s. 4(1) of the Police Services Act, R.S.O. 1990, c. P.15, as am., the Elgin Group is required to provide adequate and effective police services in accordance with its needs; (b) Under s. 5 of the Police Services Act, the Elgin Group's responsibility for providing police services may be discharged by entering into an Agreement with the Solicitor General under s. 10 of the Act; (c) Pursuant to Order-in-Council 49712004, the powers assigned to the Solicitor General in law, including those set out in the Police Services Act, have been transferred to the Minister of Community Safety and Correctional Services; therefore, all references to the Minister of Community Safety and Correctional Services shall be deemed to include the powers previously exercised by the Solicitor General; (d) The Elgin Group has expressed its intent to provide police services, in pursuance of its responsibilities under s. 5 of the Police Services Act, by means of this Agreement, as evidenced by by-laws, number dated Municipality of West Elgin, by-law number ,dated Municipality of Bayham, z by-law number ,dated Township of Southwold, by-law number dated Municipality of Central Elgin, by-law number ,dated Municipality of Dutton/Dunwich, by-law number ,dated Township of Malahide, copies of which are attached as Schedule "A; (e) This Agreement reflects the intent of the parties to provide an adequate and effective level of police services for the Elgin Group as set out in the "Contract Policing Proposal," dated May 22°a 2015 (attached as Schedule "B"); NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as follows: 1. The parties warrant that the recitals are true. Definitions 2. In this Agreement: (a) "Annual Billing Statement" means a statement prepared by Ontario and submitted to the Board for review and to the Elgin Group for review and approval which contains: (i) the Elgin Group's police costs for the year following the year in which the statement is prepared, based on, among other items, an estimate of salary, benefit and overtime costs; and (ii) a reconciliation of actual salary, benefit and overtime costs to those billed for the preceding year. (b) "Board" means EIgin Group Police Services Board. (c) "Commissioner" means the Commissioner of the O.P.P. (d) "Detachment Commander" means the O.P.P. officer in charge of Elgin County Detachment. General Provisions 3. Ontario shall provide adequate and effective police services in accordance with the needs of the Elgin Group in compliance with the terms and conditions of the Agreement. The Elgin Group shall pay Ontario for the police services provided under this Agreement in accordance with this Agreement. 3 4. The Commissioner shall ensure that the Detachment Commander responds appropriately to the Board's objectives and priorities for police services, developed after consultation with the Detachment Commander, pursuant to s. 10(9)(b) of the Police Services Act. S. The Commissioner shall cause the Detachment Commander or his or her designate to report to the Board at mutually agreed upon intervals in accordance with the Police Services Act regarding the provision of police services in and for the Elgin Group. The O.P.P. will, determine the information to be contained in the reports and the format in which they will be provided. 6. (a) For the purposes of s. 10(6) of the Police Services Act, the O.P.P. shall provide police services to the Elgin Group, including the enforcement of mutually agreed upon by-laws. The parties shall annually review this part of the Agreement with a view to revising or updating the list of by-laws requiring O.P.P. enforcement. (b) Municipal Building Code violations overseen by the Elgin Group's building code inspector and those by-laws related to animal control will not form part of this Agreement. Service Levels 7. (a) Ontario shall cause the Commissioner to assign police officers and other persons to duties relating to the police services in and for the Elgin Group so as to provide the Elgin Group adequate and effective policing services. (b) In the event that the Elgin Group requests services dedicated specifically to the Elgin Group, it shall be responsible for all costs associated with those dedicated resources. Liability of Ontario 8. The ORP. shall be liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance of this Agreement. Provincial Services Usage 9. The O.P.P. as legislated by the Police Services Act, must be capable of providing provincial level response that can be mobilized for emergencies, disaster or specialized needs. The O.P.P. may meet this requirement by deploying resources that normally would be assigned to the Detachment that serves the Elgin Group. The ORP. shall ensure that in the event resources are deployed to a situation requiring provincial level response, appropriate resources remain available to the Detachment to provide adequate and effective policing to the Elgin Group. The use of O.P.P. officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. 4 Eauinment and Facilities 10. Ontario shall supply or cause to be supplied at Ontario's cost all vehicles and equipment reasonably necessary and appropriate for the use of the O.P.P. in providing police services under this Agreement. 11. The parties will enter into negotiations concerning the provision and payment of appropriate buildings and rental agreements, including, but not limited to, location, leasehold improvements, and capital costs where applicable. Adeguagj Standards Regulation 12. The O.P.P. shall undertake and be responsible for ensuring that all mandatory standards of adequate and effective police services as required by Ontario Regulation 3199 under the Police Services Act are met and maintained. 13. The Detachment Commander shall provide the Board with reasonable documentation, as agreed upon between the Board and the O.P.P., to allow the Board to evaluate the services and satisfy itself that adequate and effective standards and policies are in place. 14. It shall be the responsibility of the Board to monitor the delivery of police services to ensure that the provisions of the Ontario Regulation 3199 under the Police Services Act are satisfied on an ongoing basis. Cost of Police Services 15. (a) On or before October Ist in each year, Ontario shall prepare and deliver to the Board for review and to the Elgin Group for review and approval, the Annual Billing Statement for the following year, together with sufficient documentation and information reasonably necessary to explain and support the billing. (b) The Elgin Group shall review the Annual Billing Statement upon receipt and, within 90 days of such receipt, shall approve the Annual Billing Statement or deliver to Ontario a request to review the Annual Billing Statement. 16. (a) In the event that the Elgin Group fails to approve or request a review of the Annual Billing Statement within 90 days of receipt, the Elgin Group shall be deemed to have approved the Annual Billing Statement. (b) In the event that the Elgin Group requests a review of the Annual Billing Statement as provided in this paragraph, the Annual Billing Statement shall be approved or amended and approved in accordance with Section 17. 17. Where the Elgin Group has delivered to Ontario a request to review the Annual Billing Statement, Ontario shall carry it out expeditiously, and Ontario shall cooperate to permit i 5 such a review to be carried out. If the parties are unable to agree on the Annual Billing Statement, either party may submit the matter to the dispute resolution mechanisms set out in paragraphs 22 and 23, In the event that the Elgin Group delivers a request to review to Ontario, the Annual Billing Statement shall be deemed to apply during the period of review. 18. The Elgin Group shall make monthly installment payments to Ontario no later than the end of the month following the month for which payment is being made, each one being one twelfth of the Annual Billing Statement for that year. Any amounts which have become due and owing shall bear interest at the rate set by the Minister of Finance from time to time. 19. Ontario shall keep all records, statements of account, invoices and any other such documents necessary to support the Annual Billing Statement, and all such records shall be kept for a period of seven years. Ontario shall permit the Elgin Group, upon notice to Ontario, to examine all such records and books of account and conduct a review of the Annual Billing Statement. 20. Upon the approval or deemed approval of the Annual Billing Statement, as provided in this Agreement, adjustments shall be made in the amounts paid by the Elgin Group by installment so that (i) the total amount paid in respect of the preceding year is equal to the amount shown on the approved Annual Billing Statement and (ii) the installments for the year following the year in which the statement is prepared are each equal to one twelfth of the approved Annual Billing Statement. Any amounts payable by one party to the other shall be paid to the appropriate party in the remaining monthly billings for the year following the year in which the statement is prepared. 21. The parties agree that sections 132 and 133 of the Police Services Act will be applied as if the Elgin County Detachment of the O.P.P. was a municipal police force, and as if the Detachment Commander was a Chief of Police. Dispute Resolution Mechanisms 22. (a) The provisions of this paragraph apply in the event of a dispute between the Elgin Group and Ontario concerning financial and related issues arising out of the interpretation, application, administration, or alleged violation of this Agreement ("Financial Disputes") or between the Board and the O.P.P. concerning policing issues arising out of the interpretation, application, administration, or alleged violation of this Agreement("Policing Disputes"). (b) In the event that a dispute arises, the Detachment Commander, or representative, and the Elgin Group or the Board, as the case may be, or their representative, shall meet within 30 days of such dispute arising and use all best good faith efforts to resolve the dispute. 6 (c) If the dispute remains unresolved, the Regional Commander, or representative, and the Elgin Group or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the Elgin Group or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute. (e) If a Financial Dispute remains unresolved, the issue may be referred to mediation by either party, and each party shall use all best good faith efforts to resolve the dispute. 23. (a) Financial Disputes that cannot be resolved through any of the methods described within paragraph 22, may be referred to and settled by binding arbitration. The provisions of the Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated below: i) The language of the arbitration shall be English. ii) The place of the arbitration shall be in Elgin County. iii) Each party agrees that the arbitration shall be conducted in a summary manner to ensure a full hearing in a cost effective and efficient manner. iv) Each party shall make prompt full disclosure to the other and, subject to the availability of an arbitrator the arbitration shall be commenced within 30 days of the conclusion of the meeting with the Commissioner, or the mediator, if applicable. V) Each party shall be responsible for its own legal expenses and for an equal share of the fees and expenses of the arbitration and any other related expenses. Section 54 of the Arbitration Act shall not apply;the arbitrator shall have no right to make an award relating to costs. vi) The parties shall have no right of appeal to a final decision of an arbitrator. (b) Policing Disputes shall not be subject to mediation or arbitration. (c) Neither party shall be entitled to proceed to mediation or arbitration until all of the meetings referred to in paragraphs 22 have been held, and each party undertakes to exert all best good faith efforts to resolve the dispute in those meetings. (d) Mediations or arbitrations of disputes conducted under this Agreement shall remain closed to the public. All parties to any dispute shall keep all details, admissions or communications made in the course of the dispute resolution process strictly confidential, nor shall such information be admissible in any legal proceeding, except as follows: i) on consent of all parties; ii) as may be ordered by a court of competent jurisdiction; iii) the final decision of the arbitrator may be released. 7 (e) Each of the meetings outlined in paragraph 22 shall be commenced no earlier than 15 days, and concluded no more than 30 days, from the conclusion of the prior stage unless the parties otherwise agree. (f) Notwithstanding any of the above provisions, nothing in this Agreement shall be construed so as to give the Elgin Group or the Board the right to alter any policy of the O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to give the Elgin Group or the Board, the right to supercede or vary the duties and obligations of the Solicitor General pursuant to s. 3(2) of the Police Services Act, or of the Commissioner pursuant to s. 17 and s, 41 of the Police Services Act, and further, the rights of the Elgin Group and the Board pursuant to the Agreement are subject to the Elgin Group's obligations under s. 4 of the Police Services Act. Detachment Commander Selection 24. The Detachment Commander shall be selected from a short-listed pool of candidates as determined by the O.P.P. in accordance with its relevant provincial policies. Following the formulation of the short-list, a joint committee consisting of Board members and persons nominated by the Commissioner, shall select the successful candidate in accordance with the process set out in the OPP's provincial policies. Notice 25. Any notice, statement, invoice or account to be delivered or given by any of the below listed groups to any other of them shall be delivered to all other groups in writing and sent by mail addressed to those groups at their respective address as listed below, or sent by fax transmission to the fax number listed below. Any notice, statement, invoice or account sent by mail shall be deemed to be received on the third day following the date of mailing unless shown to the contrary and if sent by fax shall be deemed to be received on the date of transmission. Any group may change its address and fax number by giving notice provided herein: i) to Ontario addressed to: The Minister of Community Safety and Correctional Services, 25 Grosvenor Street, 11'h Floor, Toronto, Ontario, M7A 1Y6, FAX number (416) 325-6067. ii) to the Commissioner addressed to: The Commissioner, Ontario Provincial Police, 777 Memorial Avenue, Orillia, Ontario, L3V 7V3, to the attention of the Manager, Municipal Policing Bureau,FAX number(705) 330-4191. iii) to the Elgin Group addressed to: The Municipality of West Elgin, 22413 Hoskins Line, P.O. Box 490, Rodney, Ontario,NOL 2CO3 FAX number(519)785-0644. 8 The Municipality of Bayham, 9344 Plank Road, P.O. Box 160, Straffordville, Ontario,NOJ 1YO, FAX number(519) 866-3884. The Township of Southwold, 35663 Fingal Line, General Delivery, Fingal, Ontario NOL 1KO, FAX number(519) 769-2837. The Municipality of Central Elgin, 450 Sunset Drive, St. Thomas, Ontario, N5R 5V1, FAX number(519) 631-4036. The Municipality of Dutton/Dunwich, 199 Currie Road, P.O. Box 329, Dutton, Ontario,NOL 1 JO, FAX number(519)762-2278. The Township of Malahide, 87 John Street South, Aylmer, Ontario, N51-1 2C3, Fax number(519) 773-5334. iv) to the Board addressed to: The Elgin Group Police Services Board, CIO CAO Mark McDonald, County of Elgin, 450 Sunset Drive, St. Thomas Ontario, N5R 5V1, FAX number(519) 633-7661. Commencement and Termination of Agreement 26. Notwithstanding the date upon which this Agreement is signed, the term of this Agreement shall commence on the 0 day of July 2015, and shall conclude on the 30th day of June 2021, 27. Either party to this Agreement may terminate this Agreement upon one year written notice of termination to the other party, in which case this Agreement shall terminate one year following the delivery of such notice. Should a notice to terminate be given, the Elgin Group shall continue to be obligated to pay for the cost of providing police services under this contract to and including the date of such termination and Ontario shall continue to be responsible to provide the services outlined in this Agreement. 28. Should the Elgin Group's designated responsibility to provide policing under the Police Services Act be changed, either by statute or government interpretation, the Elgin Group maintains its right upon being so informed to give written notice of its intention to terminate this Agreement forthwith. Entire Agreement 29. This Agreement and the schedules attached constitute the entire Agreement between the parties, and there are no representations, warranties, collateral agreements or conditions affecting this Agreement or the relationship of the parties or supported hereby other than as expressed herein in writing. Any amendment to this Agreement must be in writing, duly executed by the parties. 9 IN WITNESS WHEREOF, the Elgin Group has affixed its Corporate Seal attested by the signature of its duly authorized signing officers and the Minister of Community Safety and Correctional Services has personally signed this Agreement to be effective as of the date set out herein. FOR ONTARIO The Minister of Community Safety and Correctional Services FOR THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN; Mayor,Reeve, etc(as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed: FOR THE CORPORATION OF THE MUNICIPALITY OF BAYHAM; Mayor,Reeve, etc(as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed; �o FOR THE CORPORATION OF THE TOWNSHIP OF SOUTHWOLD; Mayor, Reeve, etc (as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed; FOR THE CORPORATION OF THE MUNICIPALITY OF CENTRAL ELGIN; Mayor, Reeve, etc. (as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed: 11 FOR THE CORPORATION OF THE MUNICIPALITY OF DUTTONIDUNWICH; Mayor, Reeve, etc. (as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed: FOR THE CORPORATION OF THE TOWNSHIP OF MALAHIDE; Mayor,Reeve, etc. (as appropriate) Chief Administrative Officer or Clerk (as appropriate) Date signed: SCHEDULE "A" BY-LAW OF THE MUNICIPAL COUNCIL SCHEDULE "B" PROPOSAL FOR POLICE SERVICES THE ELGIN GROUP Contract Policing Pro posal Prepared by Sgt.Dino Tsitomeneas Ontario Provincial Police Municipal Policing Bureau May 2t'2015. 1 Table of Contents ExecutiveSummary ...............................................................................3 OPP Annual Billing Statement............................................................6 OPPContacts..............................................................................................8 2 Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective community-based policing and protection throughout Ontario. The OPP has provided municipal police services under contract for over 60 years and currently maintains contracts with over 140 communities across Ontario. The Elgin Group requested a costing for OPP municipal policing. This proposal is based on the Elgin Group paying an amount equal to the sum of the Elgin Group's allocated portion of the OPP's total municipal policing base and calls for service costs and the costs for overtime, cleaninglcaretaker, accommodation, court security and offender transport as applicable. Where a municipality chooses to receive police services from the OPP pursuant to a contract, the OPP will provide the level of police services required to provide adequate and effective policing, including providing the services set out in Regulation 3199, Adequacy and Effectiveness of Police Services under the Police Services Act. This proposal reflects the integrated policing concept, incorporating a police services contract for the Elgin Group with OPP highway patrol services and provincial responsibilities under one administration. The Elgin County OPP Detachment will remain as the Administration/Operations Centre. The resources will be deployed to the municipality from this facility. The Elgin County Detachment Commander will be responsible to oversee all aspects of service delivery. The detachment management including Staff Sergeant and Sergeant/ Platoon Leaders as applicable would provide assistance and supervision to members of the Elgin County Detachment. In order to provide a location for the police and public to interact, and to facilitate the delivery of police services in a community, the OPP encourages the establishment of Community Policing Offices (CPOs). Where such offices exist they are usually equipped with telephone and computer capabilities for use by officers assigned to the municipality. Any decision on the establishment of a CPO in the Elgin County rests entirely with township council and any associated costs will be the responsibility of the Elgin Group. It is recommended that any CPO located within the group be maintained. In consultation with the Police Services Board it is the intent that all existing community service programs and community policing committees will be maintained. Any new community service program considered may be implemented after consultation with the Elgin Group Council, the Elgin Group Police Services Board and the Elgin County Detachment Commander. When a municipality chooses to receive police services from the OPP under contract, the OPP will ensure that the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The shared infrastructure of the OPP broadens local access to resources, expertise, solutions, training and management without duplicating services. The Elgin Group will continue to benefit as additional staff are readily available from within the Elgin County OPP Detachment as well as neighboring detachments and regions, should the need arise. 3 The Elgin Group will be required to establish a Police Services Board, as mandated by Section 10 of the Police Services Act that will generally determine objectives and priorities for police services within the community, after consultation with the Detachment Commander. The Commissioner is committed to ensuring that the Detachment Commander of the Elgin County OPP Detachment responds appropriately to the Board's advice and priorities in a manner consistent with the Board's identified concerns, expectations and needs. It is long-standing OPP policy and practice to be accountable to the communities we serve. The Commander of the Elgin County OPP detachment, or designee, will report to the Police Services Board on a regular basis, as per the direction of the Board. The OPP is experienced in being accountable to the municipalities we serve. With over 100 Contracts currently in place and future contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards. The OPP is required to provide provincial level emergency response that can be mobilized in times of emergency, disaster or a specialized investigative need. The OPP meets such emergent needs, on an on-call, as-needed basis, by deploying small numbers of officers from multiple locations and assignments, both provincial and municipal. During such times, the OPP is responsible to ensure that appropriate resources remain in place to make certain the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The use of OPP officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. If the Elgin Group chooses to accept an OPP contract for its policing service, the Elgin County OPP Detachment will assign resources, focusing on meeting the Elgin Group's unique policing needs. Value for the Elgin Group; • Assurance of adequacy and effectiveness of police services; • Dedication to resolving community issues through local involvement and community policing committees; • Availability of additional staffing support from neighboring detachments, regional headquarters and general headquarters; • Seamless access to a comprehensive infrastructure and specialized services; and • Assists the Detachment Commander in determining the local policing priorities and objectives through the Elgin Group Police Services Board. Based on, among other things, an estimate of salary and benefit costs, the policing cost for 2015 associated with this proposal is $6,110,621. The annual billing statement is set out in the attachment to this proposal. 4 Please Note: Not included in this proposal are: ■ The cost of maintaining the Police Services Board ■ The costs associated with establishing and maintaining Community Policing Office(s) ■ Any applicable revenues accruing to the municipality as a result of police activity ('Note —This proposal expires six months from the date of presentation to Council. At that time the costs identified in the proposal will be subject to review and revision where necessary.) 5 OPP Annual Billing Statement Elgin Group Annualized 2015 Estimated Costs(Effective July 1,2015) Excluding Enhancements (see notes) Cost per Property $ Base Service Property Counts Household 17,249 Commercial and Industrial 1,020 Total properties $200:51 $3,663,117 Calls for Service Total all municipalities $138,122,392 Total municipal portion 1.4523% $109:.80 $2,006,892 Overtime $9;51 $173,659 Court Security $8.04 $146,861 Prisoner Transportation (per property cost) $2.41 $44,028 Accommodation/Cleaning (per property cost) $4.82 $88,057 Total 2015 Calculated Cost before Phase-In Adjustment $335.08 $6.121,614 2015 Phase-in Adjustment Billing Summary Final Reconciled 2014 Costs (see notes) Total $5,900,615 Actual 2015 Phase-In Adjustment (total net decrease) $10,993 Total Billing for 2015 $334.48 $6;110,62`1. 6 Additional Notes to the "OPP Annual Billing Statement": • The Annual Billing Statement for this group contract is based on the sum of the total of the cost estimates determined for the Township of Southwold, Municipality of Bayham, Municipality of West Elgin, Municipality of Central Elgin, Municipality of Dutton/Dunwich, and the Township of Malahide. • The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015. • The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary, benefits and overtime costs. Salary, benefits and overtime costs are estimates and are subject to a final year end adjustment. • As a result of the implementation of the new OPP billing model municipal policing costs are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination: • If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. • The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures. • If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year. • The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities. • The phase-in adjustment for this group contract estimate is based on the total of the phase-in adjustments for each of the municipalities under the contract, i.e. the Township of Southwold, Municipality of Bayham, Municipality of West Elgin, Municipality of Central Elgin, Municipality of Dutton/Dunwich, and the Township of Malahide. • For calculation of the Phase-in Adjustment for 2015 the following costs were removed from the Final Reconciled 2014 Costs: o Revenue collected on behalf of the Municipalities o One(1) Desktop Computer o One (1)Administrative Vehicle 7 O.P.P. Contacts Please forward any questions or concerns to Inspector Brad Fishleigh, Detachment Commander, Elgin Detachment or Sergeant Dino Tsitomeneas, Contract Policing Analyst, OPP Municipal Policing Bureau General Headquarters. Inspector Brad Fishleigh (519) 631-2920 Sergeant Dino Tsitomeneas (519) 871-0163 8 P6 ST. THOMAS • ELGIN Local Immigration Partnership Building Welcoming,Caring,and Inclusive Communities June 4,2015 Ms.Norma Bryant Town Clerk Municipality of West Elgin 22413 Hoskins Line,PO Box 490 Rodney,Ontario,NOL 2CO Dear Ms. Bryant, The St.Thomas-Elgin Local Immigration Partnership (STELIP)is a collaborative community initiative funded by Citizenship and Immigration Canada(CIC)to strengthen the role of local government, agencies, stakeholders, and service provider organizations in serving and integrating immigrants in St.Thomas and the County of Elgin. On behalf of the St.Thomas-Elgin Local Immigration Partnership initiative,I would like to request a motion to support the "Welcoming,Caring, and Inclusive"Community Sign initiative. This project is one way that the Municipality of West Elgin can collaborate with STELIP, acknowledge the work of the municipality to be inclusive, and commit to continue to build Welcoming, Caring, and Inclusive communities. The 30"x 30" steel signs can be displayed on community service club boards throughout the municipality and will be provided by STELIP. We hope that the signs and community commitment can be presented at a public ceremony scheduled in the community,for example, Canada Day. The continued success of STELIP will be determined by the level of collaboration and commitment that will occur across sectors and our different levels of government. Please do not hesitate to contact me should you have any question.I look forward to hearing from you. Yours truly, Petrusia Hontar St.Thomas-Elgin Local Immigration Partnership Project Coordinator 16 Mary St.West,St.Thomas ON,N5P 2S3•tel:519-631-9800 x 241• Fax:519-6316411• E-maW phontar.stelip @l;mail.com t� I West Elgin Arena Board Minutes April 14 20+15 This session of the West Elgin Arena Board was called to order at 9:30 am with the following members present: ,foe Seman, Ian Fleck, Jim Hathaway, Johnathan Wolf, Alphonse Willie, and Recreation Superintendent Jeff Slater. Item#9 Disclosure of Pecuniary Interest: None noted. Item#2 Delegations: There were no delegations present. Item#3 Adoption of the Minutes: Moved By Jim Hathaway Seconded By: Joe Seman The West Elgin Arena Board resolved that the minutes from March 10 2015 be approved as presented. CARRIED. Item#4 Accounts and Financial Reports: Moved By: Ian Fleck Seconded By: Alphonse Willie The West Elgin Arena Board resolves that the accounts of March 2015 in the amount of$33, 622.49 be approved for payment. CARRIED Moved By: Joe Seman Seconded: Alphonse Willie The West Elgin Arena Board resolves that the April accounts in the amount of$ 17, 555.55 be approved for payment. CARRIED Item#5 Business Arising from the Minutes: 1. Concession Operation: The Recreation Superintendent reported that the changes were made to the Agreement and the agreement was returned to the Concession Operators for signing. Item#6 Correspondence: None noted. Item#7 New Business: 1. Arena Tour: The Recreation Superintendent took the Arena Board on a guided tour of the facility indicating the safety devices in the compressor room and various other amenities within the facility. 2. Brine Leak: The recreation Superintendent indicated to the Arena Board where there is a brine leak in the arena floor. He also indicated that it has been scheduled to be repaired well in advance of the upcoming season. 3. Refrigeration System Upgrade: In a continuous effort to reduce our operating costs the Recreation Superintendent indicated that as part of the refrigeration expense for 2015 we will be installing a soft start starter on the brine pump, as well as having the brine pump cycle with the thermostat. -2- Item#S Adjournment: Moved By: Joe Seman Seconded By: Ian Fleck The West Elgin Arena Board resolves that this session of the West Elgin Arena Board hereby adjourn at this hour of 10:15 am and reconvene on May 12 2015 at 9:30 am or at the call of the chair. CARRIED. I