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June 25, 2015 MUNICIPALITY OF WEST ELGIN AGENDA COUNCIL MEETING JUNE 25, 2015 COUNCIL CHAMBERS, WEST ELGIN MUNICIPAL BUILDING ---------------------------------------------------------------------------------------------------------- DISCLOSURE OF PECUNIARY INTEREST ADOPTION OF AGENDA MINUTES (Al — A8) `June 11, 2015 Council BUSINESS ARISING FROM MINUTES DELEGATIONS 9:30 a.m. Christene Scrimgeour—2094 Financial Statements (131) 10:00 a.m. Proposed Severance Applications —Woolner (C9a & C9b) 11:00 a.m. Rodney Town Hall Committee Report (C8a) 1:30 p.m. Rebecca Crump, RES — request for support of wind turbine project (B2) REPORTS (C1-C10) 1. ROADS a) *Report— Roadside Mower 2. RECREATIONIEMERGENCY MANAGEMENT 3. WATER DISTRIBUTION SYSTEM 4. WASTEWATER S. BUILDING 6. BY-LAW ENFORCEMENT June 25 2015 ............. Page 2 7. DRAINS 8. ADMINISTRATION a) *Report— Rodney Town Hall Review Recommendations b) *Report— Transient Fees at Port Glasgow Trailer Park c) *Report— Purchasing a New Four Counties Transportation Vehicle d) *Report— Landfill Operations e) *Report— New Zoning By-law f) *Report— Draft Fencing By-laws g) *Report— Energy Consumption and Green House Gas Emissions for 2013 h) *Report—Administration Re-Organizational 9. PLANNING a) *Report— Proposed Consent Application — Charles & Lois Woolner b) *Report— Proposed Consent Application — Charles Woolner 10. ACCOUNTS CORRESPONDENCE (D1 — D8) COUNCIL CONSIDERATION — ACTION RECOMMENDED: 1.* Ministry of Transportation — Update on news affecting off-road vehicle (ORV) use in Ontario; 2.* Muscular Dystrophy Canada —Thank you to West Elgin (Rodney Station 1 and West Lorne Station 2) Fire Departments for their continued support; 3.* Elgin County— Bill 73 — Changes to the Development Charges Act, 1997 and the Planning Act, 1990; 4.* Rodney Aldborough Agricultural Society— Request for financial assistance for the annual Port Glasgow Fish Fry, Saturday August 2, 2015; 5.* Lakeview Aldborough Bluffs —Application for Consent 6.* RES — Notice of Public Community Meetings June 25, 2015 ............. Page 3 RECOMMENDED TO ACCEPT & FILE: 7. AMO • Watch file —June 11, 2015; • Watch file —June 18, 2015; • Municipal Legislation Review: Municipal Act, City of Toronto Act, and Municipal Conflict of Interest Act; • Ontario Retirement Pension Plan could present new OMERS Challenges; • Accessibility in Ontario; 8. Municipality of Southwest Middlesex-- Notice of Public Meeting — General Zoning By-law Amendment BY-LAWS: By-law No. 2015-33 Parezanovic Farms Inc. —Zoning By-law Amendment By-law No. 2015-34 Vanderloo —Zoning By-law Amendment By-law No. 2015-39 Adopt Municipality of West Elgin Elgincentives Community Improvement Plan (third reading) MINUTES (E) NOTICE OF MOTION (F) OTHER BUSINESS (G1) 1. Closed Session: litigation or potential litigation (M.A. s.239(2)(e) CONFIRMING BY-LAW ADJOURNMENT NEXT MEETINGS: July 16, 2015 Council July 28, 2015 Tri County Water Board, 7:00 p.m. August 13, 2015 Council Information will be gathered in accordance with the Municipal Freedom of Information and Protection of Privacy Act(MFIPPA). All comments and communications received will become part of the public record unless you expressly request the Municipality to remove it. Questions about the collection of personal information may be directed to the Clerk. � i MINUTES OF THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN WEST ELGIN COUNCIL CHAMBERS JUNE 11, 2015 PRESENT Mayor Bernie Wiehle, Deputy Mayor Mary Bodnar Councillors Joe Seman Jr., Jonathan Wolf, Richard Leatham STAFF PRESENT Scott Gawley,AdministratorfFreasurer Norma Bryant, Clerk Lee Gosnell, Public Works Superintendent Jeff Slater, Recreation Superintendent CALL TO ORDER The Mayor called the meeting to order at 9:30 a.m. DECLARATION OF PECUNIARY INTEREST None declared ADOPTION OF AGENDA RES. NO. 1 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves the agenda for June 11th, 2015 as printed and circulated. DISPOSITION: Carried APPROVAL OF MINUTES RES. NO. 2 Moved by Leatham Seconded by Wolf RESOLVED that the minutes of the meetings held on the following dates be adopted as printed and circulated. May 28, 2015 Council May 28, 2015 Public Meeting—Official Plan Amendment No. 01115 May 28, 2015 Public Meeting—Zoning Amendment (Parezanovic Farms) May 28, 2015 Public Meeting--Zoning Amendment (Vanderloo) June 4, 2015 Special Council Meeting DISPOSITION: Carried BUSINESS ARISING FROM MINUTES DELEGATION June 11, 2015 .....Page 2 of 8 REPORTS 1. ROADS a Monthly Repo RES. NO. 3 Moved by Bodnar Seconded by Wolf RESOLVED that the June 2015 Roads Report be received. DISPOSITION: Carried b Report—Illegal Garbage Dumping alon Munici al'Roadsides RES. NO.4 Moved by Leatham Seconded by Wolf RESOLVED that the report from the Public Works Superintendent re: Ilegal Garbage Dumping along Municipal Roadsides be received. DISPOSITION: Carried 2.RECREATIONIEMERGENCY MANAGEMENT a Monthly Repo RES. NO. 5 Moved by Seman Seconded by Leatham RESOLVED that the Recreation Report dated June 11, 2015 be received. DISPOSITION: Carried 3.WATER DISTRIBUTION SYSTEM a) Monthly Report RES. NO. 6 Moved by Seman Seconded by Bodnar RESOLVED that the May 2015 Operations Reports for the West Elgin Distribution System be received. DISPOSITION: Carried 4.WASTEWATER a Operations Report—Rodney Wastewater Treatment Plant RES, NO. 7 Moved by Wolf Seconded by Leatham RESOLVED that the May 2015 Operations Reports for the Rodney Wastewater Treatment Plant be received. DISPOSITION: Carried Operations Report—West Lorne Wastewater Treatment Plant RES. NO, 8 Moved by Leatham Seconded by Wolf RESOLVED that the May 2015 Operations Reports for the West Lorne Wastewater Treatment Plant be received. DISPOSITION: Carried June 11,2015 .....Page 3of8 A3 5. BUILDING a Monthly Report RES. NO. 9 Moved by Wolf Seconded by Bodnar RESOLVED that the Building Report for May 2015 be received. DISPOSITION: Carried 6. BY-LAW ENFORCEMENT a) Monthly Report RES.-NO. 10 Moved by Bodnar Seconded by Seman RESOLVED that the By-law Enforcement Report for May 2015 be received. DISPOSITION: Carried 7. DRAINS 8.ADMINISTRATION a Report—Request for support of roof solar Proie ct RES. NO. 11 Moved by Leatham Seconded by Wolf WHEREAS capitalized terms not defined herein have the meanings ascribed to them in the FIT Rules,Version 4.0; AND WHEREAS Zdzislaw W. and Eileen L. Kozdras (the "Applicant")proposes to construct and operate a rooftop solar facility(the"Project")on 24232 Silver Clay Line, RR2,West Lorne, Ontario N0L 2P0 (the"Lands")in the Municipality of West Elgin under the province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of West Elgin indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS pursuant to the FIT Rules, Version 4.0, Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points,which may result in the Applicant being offered a FIT Contract prior to other Persons applying for FIT Contracts. NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of West Elgin supports the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project, or for any other purpose. DISPOSITION: Carried b Report—Port Glasgow Trailer Park Beach Access RES. NO. 12 Moved by Leatham Seconded by Wolf RESOLVED that the report from the AdministratorlTreasurer re: Port Glasgow Trailer Park Beach Access be received; A4June 11, 2015 .....Page 4 of 8 RES. NO. 12 cont'd AND that Council approves the hiring of Spriet Associates to design new accessible stairs from the Trailer Park to the beach front; AND further provide possibilities of allowing golf carts 1 larger items access to section of beach in front of the trailer park. DISPOSITION: Carried c Livestock Kill-Campbell RES. NO. 13 Moved by Bodnar Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin approves payment of the livestock claim of Mark Campbell for one registered ewe killed valued at$600.00. DISPOSITION: Carried 9. PLANNING 10.ACCOUNTS RES, NO. 14 Moved by Seman Seconded by Bodnar RESOLVED that the Mayor and AdministratorlTreasurer are hereby authorized to sign Payment Voucher#6 amounting to $1,630,138.37 in settlement of General, Road, Water, and Arena Accounts(including cheques#19559-19662). DISPOSITION: Carried CORRESPONDENCE 1. The Township of Greater Madawaska—request support for resolution to prevent Hydro rate increases 2. Elgin Group Police Services Board Municipalities—OPP Contract and the Elgin Group Police Services Board RES. NO. 15 Moved by Seman Seconded by Bodnar RESOLVED that Council of the Municipality of West Elgin supports that the Elgin Group Police Services Board be maintained for reasons of efficiency and potential cost savings; AND THAT Council approves a six year contract with the Ontario Provincial Police and the necessary by-law be brought forward. DISPOSITION: Carried 3. Keep Hydro Public-request to support resolution regarding the proposed privatization of Hydro One RES. NO. 16 Moved by Leatham Seconded by Wolf WHEREAS the public electricity system in Ontario is a critical asset to the economy and vital to the living standards and well-being of all Ontarians; AND WHEREAS it is essential that Ontarians maintain public control and public decision-making with respect to electricity; AND WHEREAS experience in other jurisdictions shows that privatization typically means consumers pay more for electricity; June 11, 2015 .....Page 5 of 8 RES. NO. 16 cont'd AND WHEREAS a privatized Hydro One will no longer be subject to scrutiny by the Auditor General, the Ombudsman, the Financial Accountability Officer, or the Integrity Commissioner, and will no longer be required to provide information or services to citizens under the Freedom of Information and Protection of Privacy Act the Public Sector Salary Disclosure Act, or the French Language Services Act; AND WHEREAS our public electricity system currently generates hundreds of millions of dollars in revenue for the provincial government every year to help pay for public services we all depend on; AND WHEREAS the sale of shares in Hydro One will provide a short-term financial gain for the province in exchange for a much larger long-term financial loss; AND WHEREAS the provincial government has no mandate from voters'to sell any part of Hydro One; AND WHEREAS opinion polls show Ontarians oppose the privatization of Hydro One by a significant margin in every part of the province; THEREFORE BE IT RESOLVED that the Municipality of West Elgin calls on the provincial government to: • Halt the sale of any part of Hydro One, and maintain Hydro One as a public asset for the benefit of all Ontarians; • Strengthen Hydro One by investing in the next generation of workers and upgrading our electricity transmission infrastructure; • Respect the autonomy and local decision-making powers of local distribution companies by not forcing these companies into mergers or sales; AND FURTHER that the Municipality of West Elgin communicate this resolution to the Premier, with copies to the Minister of Finance, the Minister of Energy, MPP Jeff Yurek, and the Association of Municipalities of Ontario(AMO). DISPOSITION: Carried 4. The Arts and Cookery Bank—request to participate in The Outrageously Rural Food Fight Competition six day event RES. NO. 17 Moved by Seman Seconded by Bodnar RESOLVED that Council support the Culinary Competition on Friday July 17 with a team consisting of Mayor, Councillor Leatham and Councillor Wolf. DISPOSITION: Carried 5. Elgin County Police Services Board—New Six Year Contract for OPP Services and Sample By-law 6. St.Thomas-Elgin Local Immigration Partnership—community signs Recreation and Roads Department to determine a suitable location and report back to Council. 7. AMO Watchfile—May 28, 2015 Watchfile—June 4, 2015 A Voice for You 2015 AMO AGM and Annual Conference Key Legislation for Municipalities Moves Forward June 11, 2015 .....Page 6 of 8 8, Town of Newmarket—community mailboxes RES. NO. 18 Moved by Leatham Seconded by Wolf RESOLVED that the above correspondence items numbered 1, 5, 7-8 be received and filed. DISPOSITION: Carried BY-LAWS 1. By-Law No. 2015-44—Authorize Agreement—Transit Bus Lease RES. NO. 19 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and the Four Counties Health Services Foundation to extend lease and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 20 Moved by Seman Seconded by Bodnar RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and the Four Counties Health Services Foundation to extend lease be now read a third time and finally passed, signed,sealed and numbered By- law Number 2015-44—Agreement -Transit Bus Lease. DISPOSITION: Carried 2. BV-Law No. 2015-45—Water&Sewer Rates RES. NO. 21 Moved by Wolf Seconded by Leatham RESOLVED that the mover be granted leave to introduce a By-law to establish rates for contribution to the capital costs, consumption of water and use of sewage system and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 22 Moved by Leatham Seconded by Wolf RESOLVED that a By-law to establish rates for contribution to the capital costs, consumption of water and use of sewage system be read a third time and finally passed, signed, sealed and numbered By-law Number 2015-45—Water&Sewer Rates DISPOSITION: Carried 3. By-Law No. 2015-46—Authorize Agreement—Police Services RES. NO. 23 Moved by Bodnar Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario as A -1 June 11, 2015 .....Page 7 of 8 RES. NO. 23 cont'd represented by the Minister of Community Safety and Correctional Services and this shall be the first and second reading and provisional adoption thereof. DISPOSITION: Carried RES. NO. 24 Moved by Leatham Seconded by Seman RESOLVED that a By-law to authorize the execution of an agreement between the Municipality of West Elgin and Her Majesty in Right of Ontario as represented by the Minister of Community Safety and Correctional Services for police services be now read a third time and finally passed, signed, sealed and numbered By-law Number 2015-46—Agreement - Police Services . MINUTES RES. NO. 25 Moved by Bodnar Seconded by Seman RESOLVED that the minutes of the following committee meetings be received: West Elgin Arena Board—April 14, 2015 DISPOSITION: Carried NOTICE OF MOTION OTHER BUSINESS 1. Delegations at AMO conference Council decided that they would not request a delegation. 2. Council Announcements Community Health Centre has completed the Strategic Plan, a report is forthcoming • A new chair has been elected for the Community Policing Committee • The popsicle program is going to take place, Optimist and Kiwanis are paying for the treats 20 children participated in the Bicycle Rodeo • Heathy Communities Committee are going to submit an application to Trillium Foundation to promote health and wellness in the community • Chamber annual meeting in October Rodney Horticultural 951h anniversary on June 20th, 1 pm cake cutting ceremony • West Lorne Optimist Club celebrated 40�h anniversary,two long term members were honoured. CLOSED SESSION RES. NO.26 Moved by Leatham Seconded by Seman RESOLVED that the Council of the Municipality of West Elgin adjourn to a closed session to discuss: • Personal matters about an identifiable individual (M.A.s.239(2)(b); • litigation or potential litigation (M.A. s.239(2)(e) DISPOSITION: Carried June 11, 2015 .....Page 8 of 8 RES. NO. 27 Moved by Seman Seconded by Bodnar RESOLVED that the Council of the Municipality of West Elgin do now rise and report. RISE AND REPORT The Mayor reported that direction had been given to staff. CONFIRMING BY-LAW RES. NO, 28 Moved by Wolf Seconded by Seman RESOLVED that the mover be granted leave to introduce a By-Law to confirm the proceedings of the meeting held on June 111h, 2015 and this shall be the first and second reading and provisional adoption thereof DISPOSITION: Carried RES. NO. 29 Moved by Bodnar Seconded by Wolf RESOLVED that a By-iaw to confirm the proceedings of the meeting held on June 11th,2015 be now read a third time and finally passed, signed,sealed and numbered By-law Number 2015-47- Confirming By-law June 112015 DISPOSITION: Carried ADJOURNMENT RES. NO. 30 Moved by Leatham Seconded by Wolf RESOLVED that this Regular Meeting of Council shall adjourn at 12:00 p.m.to meet again on June 25, 2015. DISPOSITION: Carried These minutes were adopted on the 25th day of June, 2015. Mayor Clerk I,e7 j C 1-1 A R. '1' 11 1? P Cs C, 0 U N T A NT T June 25,2015 Municipality of West Elgin 22413 Hoskins Line P.O. Box 494 Rodney,Ontario NOL 2C0 Dear Sirs: I have been engaged to audit the financial statements of the Municipality of West Elgin for the year ending December 31, 2014. Canadian generally accepted auditing standards requires that I communicate at least annually with you regarding all relationships between the Corporation and myself that, in my professional judgment,may reasonably be thought to bear on my independence. In determining which relationships to report, the standards require me to consider relevant rules and related interpretations prescribed by the appropriate provincial institute/order and applicable legislation covering such matters as: • Holding a financial interest,either directly or indirectly, in a client; • Holding a position, either directly or indirectly, that gives the right or responsibility to exert significant influence over the financial or accounting policies of a client; • Personal or business relationships of immediate family,close relatives,partners or retired partners,either directly or indirectly,with a client; • Economic dependence on a client;and • Provision of services in addition to the audit engagement I am not aware of any relationship between Corporation and myself that, in my professional judgment, may reasonably be thought to bear on my independence,that have occurred from January 1 to December 31, 2014. Canadian generally accepted auditing standards require that I confirm my independence to management or persons having oversight responsibility for the financial reporting process. However, since the Rules of Professional Conduct of the CPA Ontario deal with the concept of independence in terms of objectivity, my confirmation is to be made in that context. Accordingly, I hereby confirm that I am objective with respect to the Corporation within the meaning of the Rules of Professional Conduct of the CPA Accountants of Ontario as of June 25,2015. Stem 950,495 Ridimond Street T-nadoll,Ontatio N6A 5A9 •Phone: 519-672-6811 Fax.519-672-9757 This report is intended solely for the use of the Council aald should not be used for any other purposes. Sincerely, Serimgeour&Company Chartered Accountant MUNICIPALITY OF WEST ELGIN CONSOLIDATED FINANCIAL REPORT DECEMBER 31,2014 4 t INDEPENDENT AUDITOR'S REPORT To the Members of Council,Inhabitants and Ratepayers of the Municipality of West Elgin I have audited the accompanying consolidated financial statements of Municipality of West Elgin, which comprise the consolidated statement of financial position as at December 31, 2014 and the consolidated statements of operations and accumulated surplus, cash flows and changes in net financial assets for the year then ended, and a p P g Y summary of significant accounting policies and other explanatory information. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. Auditor's Responsibility My responsibility is to express an opinion on these consolidated financial statements based on my audit. I conducted my audit in accordance with Canadian generally accepted auditing standards. Those standards require that I comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements,whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating overall presentation of the financial statements. I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my audit opinion. Opinion In my opinion, the consolidated financial statements present fairly, in all material respects, the consolidated financial position of the Municipality of West Elgin as at December 31, 2014 and its consolidated financial performance and its consolidated changes in cash flows and net financial assets for the year then ended in accordance with Canadian public sector accounting standards. London, Canada June 25, 2015 LICENSED PUBLIC ACCOUNTANT Statement 1 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF FINANCIAL POSITION DECEMBER 31 2014 (with comparative balances as at December 31, 2013) 2014 2013 FINANCIAL ASSETS Cash and short-term investments $ 6,656,485 $ 5,681,829 Taxes receivable 1,242,537 1,113,818 Accounts receivable 897,988 1,049,909 8,797,010 7845 556 LIABILITIES Accounts payable and accrued liabilities 302,529 435,525 Deferred revenue (note 6) 349,800 209,749 Net long-term liabilities (note 7) 280,713 352,340 933,042 997,614 NET FINANCIAL ASSETS 7,863,968 6,847,942 NON-FINANCIAL ASSETS Tangible capital assets - Schedule 1 (note 1) 44,781,375 45,013,816 Capital work in progress 20,658 553,912 Inventories 29,026 38,872 44,831,059 45,606,600 ACCUMULATED SURPLUS - Statement 2 $_52695 27 $ 52,454,542 The accompanying notes are an integral part of these financial statements. Statement 2 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31 2014 (with comparative balances for the year ended December 31, 2013) Budget Actual Actual 2014 2014 2013 REVENUE Property taxation $ 3,349,081 $ 3,346,652 $ 3,096,723 User charges 3,268,335 3,466,707 3,331,451 Government grants 2,457,327 2,471,950 2,508,181 Investment income 91,500 98,893 89,586 Penalty and interest on taxes 130,000 137,517 128,083 Other revenue 1,500 49,455 1,500 9,297,743 9,571,174 9,155,524 EXPENDITURES General government 1,000,230 793,943 837,350 Protection to persons and property 1,655,773 1,448,571 1,447,427 Transportation services 2,749,761 2,159,028 2,666,187 Environmental services 2,732,844 3,457,916 3,606,512 Health services 2,000 1,080 1,140 Recreation and cultural development 1,216,122 1,179,711 1,159,186 Planning and development 98,000 292,883 175,029 9,454,730 9,333,132 9,892,831_ Excess operating revenues over expenditures (expenditures over revenues) (156,987) 238,042 (737,307) OTHER REVENUES (EXPENDITURES) Government transfers related to capital - - 69,080 Donations and other revenues related to capital 153,323 13,657 136,235 Net gain(loss) on disposal of tangible capital assets - (11,214) (24,110) 153,323 _ 2,443 181,205 Excess revenues over expenditures (expenditures over revenues) for the year (3,664) 240,485 (556,102) Accumulated surplus, beginning of year 52,454,542 52,454,542 53,010,644 ACCUMULATED SURPLUS, END OF YEAR(note 8) $ 52450 878 $ 52,695,027 $_52,454,542 The accompanying notes are an integral part of these financial statements. Statement 3 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CASH FLOWS FOR THE YEAR ENDED DECEMBER 31, 2014 (with comparative balances for the year ended December 31, 2013) 2014 2013 NET INFLOW (OUTFLOW) OF CASH RELATED TO THE FOLLOWING ACTIVITIES: OPERATING Excess revenues over expenditures (expenditures over revenues) - Statement 2 $ 240,485 $ (556,102) Non-cash changes to operations Amortization 1,660,825 1,676,892 Net change in n6n-cash operating balances (A) 30,257 _ 1,197,652 Net change in cash from operating activities 1,931,567 2318,442 CAPITAL Acquisition of tangible capital assets (1,531,025) (829,684) Net loss on disposal of capital assets 102,641 105,635 Decrease (increase) in work in progress 533,254 61,341 Net change in inventories 9,846 (16,575) Net change in cash from capital activities (8850 (679,283) FINANCING Net change in long term debt (71,627) (49,487) Net change in cash and cash equivalents during the year 974,656 1,589,672 Cash and cash equivalents, beginning of year 5,681 4,092,157 CASH AND CASH EQUIVALENTS,END OF YEAR $ 6.665,-6 485 $_ 5681829 COMPRISED OF: Cash $� 6,656.485 $ 501,829 $ 6,656,485 $ 5.681,829 (A) Non-cash operating balances includes taxes and accounts receivable, accounts payable and accrued liabilities and deferred revenue. The accompanying notes are an integral part of these financial statements. Statement 4 MUNICIPALITY OF WEST ELGIN CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR THE YEAR ENDED DECEMBER 31 2014 (with comparative figures for the year ended December 31, 2013) 2014 2013 Excess revenues over expenditures (expenditures over revenues) - Statement 2 $ 240,485 $ (556,102) Amortization of tangible capital assets 1,660,825 1,676,892 Acquisition of tangible capital assets (1,531,025) (829,684) (Gain) loss on sale of tangible capital assets 102,641 105,635 Decrease (increase) in work in progress 533,254 61,341 Acquisition of(disposal of) inventories 9,846 (16,575) Increase (decrease) in net financial assets 1,016,026 441,507 Net financial assets, beginning of year 677,942 6,406,435 NET FINANCIAL ASSETS, END OF YEAR $ 7.863,968 $ G,847,942 The accompanying notes are an integral part of these financial statements, MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31 2014 The Municipality of West Elgin (the Municipality) is a municipality in the Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, Municipal Affairs Act and related legislation. 1. Significant Accounting olicies The consolidated financial statements of the Municipality of West Elgin are prepared by management in accordance with Canadian public sector accounting standards. The focus of these financial statements is on the consolidated financial position of the Municipality and changes thereto. The Consolidated Statement of Financial Position reports financial assets and liabilities. Financial assets are available to provide resources to discharge existing liabilities or finance future operations. Net financial assets represent the financial position of the Municipality and is the difference between financial assets and liabilities. This information presents the Municipality's overall future revenue requirements and its ability to finance activities and meet its obligations. The following outlines the significant accounting policies: (a) Reporting Entity These consolidated statements reflect the assets, liabilities, revenues, expenditures and accumulated surpluses and changes in investment in non financial assets of the Municipality of West Elgin. The reporting entity includes the activities of all committees of Council and the following boards, municipal enterprises and utilities which are under the control of Council: Four Counties Community Transportation Services Port Glasgow Yacht Club West Elgin Arena West Elgin Primary Water Supply System There are no non-consolidated entities. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2014 1. Significant Accounting Policies continued (b) Accounting for County and School Board Transactions The taxation, other revenues, expenditures, assets and liabilities with respect to the operations of the school boards, and the County of Elgin are not reflected in the operations in these financial statements. (c) Trust Funds Trust funds and their related operations administered by the Municipality are not consolidated, but are reported separately on the Trust Funds Statements of Financial Position and Statement of Operations. (d) Accrual Accounting The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay. (e) Non-Financial Assets Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. The change in non-financial assets during the year,together with the excess of revenues over expense,provides the Change in Net Financial Assets for the year. Tangible capital assets are recorded at cost which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. The costs, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows: Land improvements 25-50 years Buildings and structures 30-70 years Leasehold improvements term of lease Vehicles 3-20 years Information technology 3-10 years Equipment 5-40 years Roads 20-50 years Bridges and other structures 40-50 years MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2014 1. Significant Accounting Policies continued (e) Non-Financial Assets continued The Municipality has a capitalization threshold of$ 10,000, so that individual assets of lesser value are expensed unless they are pooled because collectively they have a significant value. Leases are classified as capital or operating leases. Leases which transfer substantially all of the benefits and risks incidental to ownership of property are accounted for as capital leases. All other leases are accounted for as operating leases and the related lease payments are charged to expense as incurred. Tangible capital assets received as contributions are recorded at their fair value at the date of receipt. The fair value is also recorded as contributed revenue. (f) Inventories Inventories held for consumption are recorded at the lower of cost or replacement cost. (g) Revenue Recognition Government grants and transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made. (h) Deferred Revenue Grants, contributions and other amounts are received from third parties pursuant to legislation, regulation or agreement and may only be used in the conduct of certain programs, in the completion of specific work, or for the purchase of tangible capital assets. In addition, certain user charges and fees are collected for which the related services have yet to be performed. Revenue is recognized in the period when the related expenditures are incurred, services performed, or the tangible capital assets are acquired. (i) Financial Instruments Financial instruments of the Municipality consist mainly of cash, investments, accounts and taxes receivable. The carrying values of these financial assets approximate their fair values unless otherwise disclosed. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31, 2014 1. Significant Accounting Policies continued (j} Use of Estimates The preparation of financial statements in conformity with Canadian public sector accounting standards requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues an expenditures during the period. Actual results could differ from these estimates. (k) Budgets The Municipality's Council completes separate budget reviews for its operating and capital budgets each year. The approved operating budget for 2014 is reflected on the Consolidated Statement of Operations. For capital spending, budgets are set for individual projects and funding for these activities is determined annually and made by transfers from the accumulated surplus and by the application of applicable grants or other funds available to apply to capital projects. 2. Tax Revenues Property tax billings are prepared by the Municipality based on an assessment roll prepared by the Municipal Property Assessment Corporation. All assessed property values in the Municipality were reviewed and new values established based on a common valuation date which was used by the the Municipality in computing the 2014 property tax bills. Property tax revenue and tax receivables are subject to appeals which may not have been heard yet. Any supplementary billing adjustments made necessary by the determination of such appeals will be recognized in the fiscal year they are determined and the effect shared with the County of Elgin and the appropriate school boards. 3. Trust Funds Trust funds administered by the municipality amounting to $ 1,075 (2013 - $ 1,062) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2014 4. Operations of School Boards and the County of Elgin Further to note 2, the taxation revenues of the school boards and County of Elgin are comprised of the following: School Boards County Taxation and user charges $__1,249 484 $ 2,799.175 Requisitions $ 1,249 484 $ 2.799.175 5. Pension Agreements The Municipality makes contributions to the Ontario Municipal Employees Retirement Fund (OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of services and rates of pay. The amount contributed to OMERS for 2014 was $ 108,571 (2013 - $ 109,424) for current service and is included as an expenditure on the Consolidated Statement of Operations. 6. Deferred Revenue A requirement of the Canadian public sector accounting standards is that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provincial legislation restricts how these funds may be used and under certain circumstances these funds may possibly be refunded. The balances in the obligatory reserve funds of the Municipality are summarized as follows: 2014 2013 Federal gas tax $ 190,506 $ 59,846 Federal gas tax-transit 159.294 149,903 $ 349,,800 $ 209,749 MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2014 7. Net Long-Term Liabilities 2014 2013 (a) The balance of long-term liabilities reported on the Consolidated Statement of Financial Position is made up of the following: Total long-term liabilities incurred by the municipality including those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to $ 406,664 $ 465,412 Of the long-term liabilities shown above,the responsibility for payment of principal and interest charges for tile drain loans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is _ (125,951) (113,072) Net long-term liabilities at the end of the year $ 2$0,713 $ 352,340 (b) Of the long-term liabilities reported in (a) of this note, $ 340,285 in principal payments are payable from 2015 to 2019, and$ 1,233 in 2020 and are recoverable from user rates. (c) Approval of the Ontario Municipal Board has been obtained for those pending issues of long-term liabilities and commitments to be financed by revenues beyond the term of Council and approved on or before December 31, 1992. Those approved after January 1, 1993 have been approved by by-law. The principal and interest payments required to service these pending issue and commitments are within the debt repayment limit prescribed by the Ministry of Municipal Affairs. (d) The Municipality is contingently liable for long-term liabilities with respect to tile drainage loans, and for those for which the principal and interest had been assumed by other municipalities, school board and unconsolidated local boards, municipal enterprises, and utilities. The total amount outstanding as at December 31, 2014 is $ 125,951 (2013 - $ 113,072) and is not recorded on the Consolidated Statement of Financial Position. (e) The Municipality paid interest on long-term liabilities of$ 15,955 (2013 - $ 18,622). MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2014 8. Accumulated Surplus The accumulated surplus on the Consolidated Statement of Financial Position at the end of the year are comprised of the following: 2014 2013 Operating surpluses -for general reduction of taxation $ - $ - -for reduction of user fees 96,914 59,413 Invested in tangible capital assets 44,521,320 45,215,388 Reserves set aside for specific purpose 5,709,980 4,926,380 Reserves funds set aside for specific purpose 2.366.813 2,253.361 Accumulated surplus $ 52y�027 $ 52�454�542 9. Commitment The Municipality has contracted with OCWA to operate and maintain their water and wastewater systems. 10. Public Sector salary disclosure There were no employees paid a salary, as defined in the Public Sector Disclosure Act, 1996 of$100,000 or more. 11. Post-Closure Landfill Costs During 2007, the Municipality engaged a consultant to estimate the post-closure costs for the West Elgin Landfill site. It is estimated that it will cost $ 296,180 in 2007 dollars which will approximate $568,200 in the year 2022 which is the estimated year of closure. As of December 31, 2014, the Municipality has set aside $ 755,763 (2013 - $ 660,346) in the waste management reserve to fund these costs. MUNICIPALITY OF WEST ELGIN NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS DECEMBER 31,2014 12. Contaminated Sites The Canadian public sector accounting standard 3510 requires municipalities to evaluate sites owned by the municipality for potential contamination. This standard requires the municipality to disclose the liability, if any, related to remediation of such sites. The Municipality is currently evaluating the effect, if any, of this standard on their consolidated financial statements. 13. Segmented Information Segmented information is presented on Schedule 2. The Municipality of West Elgin is a diversified municipality and provides a wide range of services to its citizens including police through contracted services, fire, transportation. environmental services, including water, wastewater and waste disposal and community services, including recreation and planning. The general government segment includes such functions as finance and information services, council and administrative offices. b U r M y Vl �O W M Wr DD N N'1 CO N [.� N O� oo vl S �D Yl o 6R ^ Vi _ M p pp V} Vl 00 N M T M O r ^ N N vi �n O vi N h 64 ^ 69 a °' O 69 69 O 4 O M 93 � � 00 ap cr in 69 - H � N � O y O 10 O 7 N � W dHCW.1� m N r,00'` a G Q o a ooc V M Duo O M W O O n m rn ao x C�/J i 7 y 64 w a r m M 00 M ^ �p O 00 00 h o` oo n h h w 00 00 C. p O C Ln n R O U � A cn o to O O a U b v —It w [d. m U vNio OOMit,Gcr �n vii Nm 0�0 �nrnoo�noo �o n �noo ... ee 10 Ic lo cl- O m m N H ul b9 m 'O s r D M d N y d R 0%cI V i� N C w o w r"cm w o Ln � � rM-i ID Vii u P4 ss 6e z �N C EJ q C7 A rn H4 G cl N r A F W Ln me -°10cK N o w v o" W M � vii � 4 0) LTK W^'� L N N N M q r A Q p UAW o 2N nN � no�oo 4at O It N CA N a Q � z ID M Oi�d'oo C U w M � w N m F ., ON vi eo� mw m Nara r, M NNV U M N IO Vi V o0 r M d'Cg1M a E mr �oom dO vr�i r ON o ea 'A w F4 P x C o w z y .a p0- w Oa d C"A � R �•H ��W W J pp o W F 7C7 � w0 wL4 Wp W Ww0 June 18, 2015 Municipality of West Elgin Ms. Norma Bryant, Clerk 22413 Hoskins Line Rodney, ON NOL 2CO nbryant @westelgin.net Dear Municipality of West Elgin: Renewable Energy Systems Canada Inc. (RES)would like to take the opportunity to provide information on the Municipality of West Elgin's October 24, 2013 Wind Turbine Municipal Declaration which listed 17 main reasons, based on public consultation, for declaring the Municipality an Unwilling Host to wind turbines. We will address each of these topics and request that the Council reconsider its Unwilling Host Resolution. There are a plentitude of anecdotal information circulating on the internet that misinforms the public about wind power developments. RES is committed to making this Information Package publicly available so all residents have access to factual and unbiased information. All the reports referenced in this Information Package can provided upon request. If you have any questions or comments about the information presented in this package, please contact me. Regards, Rebecca Crump Development Manager Renewable Energy Systems Canada Inc. ® 300 Leo Pariseau., Suite 2516 Tel: 514.525-2113 x290 powering change® Fax: 514.524.9669 tt ::F rb i .tit f'- I t... June 18, 2015 XNA i s St I !SLx °Y t 1�1�e �U� " `� •or�.���� ,�.;s '�! I 1 f I Ishfi xr€t t�51� 4{ fF€�.S 3��i �'. ��n�^H s E EI It i l T u§' liE3 +i"j! Syr " }1 - 'T`i t a E s �1 .!r i_e + �i f i •�Y- f. €•� I � E+, ts$�kt��jw�s ��d A; o��vnitryt il�N�,.� �c:`- •. �, � �>.� � � �� R�� r;���f€a'�}ltd f�''� 3. ; § ' i'�SS Eta I� § .!•..si. 4 r—A E y rt ! t I + 41A ilf t �1 I + 4 ,�I�+iE� k u � �� € ' IE 3 j f 3 i 1341 °' 11 ss� �•"{" �, E I + I '�•I + ,' Is V E + I`EE � � + ��,�' ��� I I+V�III � ! � � +� 11'; �� � j,r I I� ' ''� s -�f .I '+� f ! lis��.{�.�+ ���� I 1� + 11t� ';,� ' �; � I �i •�±5.,. ` { l Greenwich Wind Project ;'99MW Renewable Energy Systems Canada Inc. 300 Leo Pariseau i Suite 2516 Montreal, QC, H2X 4B3 Rebecca Crump 1 514.525.2113 x290 iwww.res-america§.com Information Package for The Municipality of West Elgin Table of Contents PropertyValue Concerns................................................................................................1 HealthIssues..................................................................................................................1 NoisePollution................................................................................................................2 VisualPollution................................................................................................................3 Loss of Farmland and Split Fields...................................................................................3 Adverse Effects on Nature and Animals..........................................................................3 Wind Turbines Reliability............................. ...................................,...............................4 . HydroRates....................................................................................................................4 MunicipalityInvolvement.................................................................................................5 Neighboursv. Neighbours...............................................................................................5 Decommissioning Wind Turbines....................................................................................5 CommunityBenefits........................................................................................................6 DoWe Really Need Wind?..............................................................................................6 Qualityof Life..................................................................................................................7 Concernabout Setbacks.................................................................................................7 Firefightingof Turbines......................................................:.............................................7 PropertyTax Revenue....................................................................................................8 ® 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential II powering change Information Package for The Municipality of West Elgin Property Value Concerns Multiple studies have found no evidence that wind power projects negatively �• 1 i impact property values. Two recent studies in Ontario have confirmed this. silo: -• Canning and Simmons published a study in 2010 entitled, "Wind Energy Study- Effect on Real Estate Values in the Municipality of Chatham-Kent, Ontario".The study concluded that: x • "In the study area,where wind farms are clearly visible,there was no empirical m evidence to indicate that rural residential properties realized lower sale prices than similar residential properties within the same area that were outside of the view shed of a wind turbine". The study used a total of 83 house sales within parts of Chatham-Kent that i. occurred over a 2 year period. t In 2092, MPAC, a not-for-profit corporation funded by Ontario Municipalities published Talbot Wind Project Grand a study entitled, "Impact of Industrial Wind Turbines on Residential Property Opening event with the community. Assessment in Ontario".The report concludes by stating: "Following MPAC's review, it was concluded that 2012 CVAs of properties located within proximity of an IWT are assessed at their current value and are equitably assessed in relation to homes at greater distances".This finding is consistent with MPAC's 2008 CVA report. MPAC's findings also concluded that"there is no statistically significant impact on sale prices of residential properties in these market areas resulting from proximity to an IWT,when analyzing sale prices. In addition to the results shared in this report, MPAC also commissioned an internationally recognized expert in the Field of mass appraisal and ratio studies to review the report and its findings. This expert has confirmed the findings in this report." -� In 2014, a study out of Guelph University by Vyn and McCullough,entitled,"The Effects of Wind Turbines on Property Values in Ontario:Does Public Perception Match Empirical Evidence?",concluded that in Melancthon Township that: "The results of the hedonic models,which are robust to a number of alternate model specifications including a repeat sales analysis,suggest that these wind turbines have not significantly impacted nearby property values.Thus,these results do not corroborate the concerns raised by residents regarding potential negative impacts of turbines on property values." Health Issues On November 6, 2014, Health Canada released preliminary results of the epidemiological study, "Wind Turbines Noise and Health Study'.The key findings of this comprehensive and landmark study were: • No evidence to support a link between exposure to wind turbine noise and any self-reported illnesses and chronic conditions. • No association was found between the multiple measures of stress and exposure to wind turbine noise. roAMERICAS paweringch�nge° 2015 Renewable Energy Systems Americas Inc.-Proprietary and Confidential 1 Information Package for The Municipality of West Elgin • No association between wind turbines noise and self-reported or measured sleep quality. • An association was found between increasing levels of wind turbine noise and individuals reporting to be very or extremely annoyed. • No association was found with any significant changes in the reported quality of life or with overall quality of life and satisfaction with health. • Calculated noise levels were found to be below levels that would be expected to directly affect health. —+ In April, 2015, The Council of Canadian Academies, published a comprehensive report,entitled,"Understanding the Evidence: Wind Turbine Norse: The Expert Panel on Wind Turbine Noise and Human Health", based on the Health Canada November 2014 preliminary results. This comprehensive report came to the same conclusions as Health Canada. --r In 2013, an Australian academic study, "Spatio-temporal differences in the history of health and noise complaints about Australian wind farms:evidence for the psychogenic, 'communicated disease'hypothesis",found that sickness being attributed to wind turbines is likely being caused by people getting alarmed at the health warnings being circulated by anti-wind activists. Chapman,the author of the study,concluded that"if wind farms did genuinely make people ill there would be now be a large body of medical evidence that would preclude putting them near inhabited areas" Noise Pottution Noise from wind turbines is heavily regulated under Ontario Regulation 359109 of the Environmental Protection Act. The Province has set a maximum worst case noise limit of 40dBA at"points of reception" (such as dwellings, cottages, schools, etc.), which is consistent with the World Health Organization Europe's recommendation for the protection of public health from community noise. Comprehensive operational noise monitoring is a requirement under an REA permit for both point sources of noise (the turbines) as well as points of reception. Several operational wind farms have been monitored to measure on-site noise levels from turbines and verify the accuracy of the models that are commonly used to estimate noise levels. These have all found that models actually are slightly conservative in their estimates and noise levels were always to be below the prescribed 40 dBA. ® 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 2 powering changem Information Package for The Municipality of West Elgin Visual Pollution Wind projects do visually alter the landscape,and these impacts are relatively hard to mitigate. RES Canada has three philosophies in which it follows to mitigate visual impact. The first is considerate wind turbine siting. RES Canada takes into consideration the opinion and comments from local residents and stakeholders into the initial project layout and will make best efforts to design the project in accordance to stakeholder input. Second, RES Canada utilizes radar based lighting so that the turbine lights only flash when the radar senses a low flying aircraft approaching. RES Canada has successfully implemented radar based lighting on previous projects and if acceptable to relevant authorities (Transport Canada, NAV Canada), RES is committed to doing so on the Elgin Wind Farm.Thirdly, RES Canada utilizes the highest possible capacity wind turbines to maximize the energy yield while being able to reduce the number of wind turbines in the landscape. Loss of Farmland and Split Fields Wind power developments have a very small impact on farm land.The turbine and its foundation occupy less than 500m' (or approximately 0.12 acre), and farming resumes after construction.Access roads can be designed adjacent to hedgerows and farmers usually benefit and sometime choose to retain access roads after the life of the project,as they help with the movement of large farm equipment. In the event that a wind turbine or its access road would limit access to certain parts of a farmer's cultivated land, proper compensation is given to provide for crop loss, along with the compensation for crop loss on the turbine footprint itself and access road. Adverse Effects on Nature and Animals ,i Ontario's Renewable Energy Approval (REA) process is one of the most stringent permitting processes designed to protect the natural habitat and animals. Before a permit is granted to a wind project, the project undergoes a rigorous natural heritage assessment(NHA)to ensure the natural environment and animals are protected. The NHA is vetted through the Ministry of Natural Resources (MNR) and then ultimately approved by the Ministry of the Lower Snake River Wind Project Environment and Climate Change(MOECC). If negative impacts to the environment are expected, a thorough mitigation plan has to be put in effect, before the project receives its permit. The most impacts are expected during the construction phase of the project. Generally, when negative environmental effects are anticipated an independent environmental monitor oversees res2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 3 powering change° Information Package for The Municipality of West Elgin construction to ensure all commitments and mitigation plans are being adhered to. In addition, each proponent of a wind farm must undertake habitat and species monitoring post-construction. This includes 3 years of bird and bat monitoring and usually 1-2 years of natural habitat monitoring. It should be noted that several of these post-construction studies have shown that bird and bat mortality rates are relatively low throughout projects in Ontario. Wind power is a clean, reliable source of electricity. Mitigating the impacts of wind power development during construction and operation reduces the amount of carbon build up in the-atmosphere which is a leading cause of climate change and that has a positive impact on both nature and animals. Wired Turbines Reliability In the past, power system operators relied on a high degree of predictability from Ontario's electricity generating resources. The grid operations have had to "upgrade"the way they operate the grid system to account for newer, more intermittent forms of generation, like wind and solar. Now that wind is a substantial component of Ontario's electricity supply, grid operators have to respond to fluctuations in the weather and call on other generators and dispatchable loads, or in the future by using a new resource like storage to fill the gap. While wind and solar may seem like inherently unpredictable forms of generation, they are actually resources that, with the right tools, can be harnessed to support reliability.With revised power purchase contracts and the ability to enact short-term curtailment, the IESO is now taunting wind farms as being a'system benefit'. Ten years ago the availability of wind turbines was 80 to 85%. Today's wind turbines have availabilities in excess of 97%. The efficiency of a wind turbine is measured by the capacity factor. The capacity factor is how much electricity a power plant actually produces compared to how much it would produce if it operated at full nameplate capacity. No power plant, including nuclear, gas or hydro operates at 100% capacity factor. New wind turbines are now regularly hitting 50%capacity factor, due primarily to design improvements, making wind power cheaper than ever. Hydro Rates In February 2013, a report entitled, "Customer Bill Impacts of Generations Sources in Ontario", by Power Advisory, LLC, a leading North American management consulting firm specializing in electricity sector matters and solutions, assessed the degree to which wind generation has been and/or is contributing to higher electricity costs in Ontario.The study looked at the increase in hydro between 2009 and 2012 to an average consumer in Southern Ontario and found that wind generation accounted for about 5%of the increase MS2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 4 powering change' Information Package for The Municipality of West Elgin in the total customer bill or about 10% of the increase in the cost of electricity supply. In effect adding wind power on the grid has a marginal impact on electricity rates, Municipality involvement In 2009, the Provincial government enacted, The Green Energy and Economy Act, to streamline the approvals process for renewable energy projects.The Act exempted renewable energy projects from requirements under the Environmental Assessment Act, consolidated approvals into a single Renewable Energy Approval and curtailed municipal powers under the Planning Act. RES has developed or constructed over 170OMW of utility-scale wind and solar projects across Canada, most of which, was outside of the current Ontario regulatory environment that limits municipal powers on renewable projects. RES has good working relationships with all of its host communities. RES has become one of the leading renewable energy developers and constructors in Canada and, by valuing and being accountable to the host communities where its' projects are located. Our business relies on the quality of the relationships we have with our employees, communities, and stakeholders. RES is committed to working with each and every Municipality where our projects are proposed, developed, and constructed. Although RES must work within the confines of the Green Energy and Economy Act, we value and incorporate wherever possible, municipal and community input into each phase of the Project.We plan on establishing a Project Committee, made up of Council members, community members and other stakeholders to get feedback at each stage of the project. Neighbours v. Neighbours RES highly values the communities that host our wind energy developments. We believe that the cornerstone to a successful project is to, not only engage the community but to make the community apart of the project. A successful project is one where the majority of the community is involved, supports and benefits from the project in some way or another. That is why the Glasgow Shores Community Co-operative was created. Every resident of West Elgin and the former Orford Township, Chatham-Kent, has the opportunity to join the Co-op for a nominal fee, receive dividends from the project in their community and also have the option to invest in the project. Decommissioning Wind Turbines As part of the REA permitting process, a Decommissioning Plan is required to ensure that the proponent commits to retiring the facility, restoring the land and water and managing excess waste generated from decommissioning activities, The Plan is a general outline of the decommissioning activities that will occur and 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 5 powering change® Information Package for The Municipality of West Elgin an updated and comprehensive Decommissioning Plan is required, as per the REA permit, 6 months in advance of the start of decommissioning and must be approved by the MOECC. Community Benefits RES believes in responsible project development.We believe that the entire host community can benefit from a wind project in their community. The direct benefits include: Community Co-operative—Any resident of the Municipality of West Elgin and former Orford Township, Chatham-Kent,can become shareholders of the Project. Shareholders can buy into the Project for a nominal fee and stand to benefit substantially from the Project, if the Project is awarded a contract through the IESO's LRP Program. Members will receive project dividends every ear and also have the option to buy investment shares. --� Municipal Payments—A project of this size would realize a very large increase in Municipal taxes and RES is offering a generous Community Vibrancy Fund to the Municipality of West Elgin. The Funds would be managed as ultimately decided by the Township Council, but RES suggests management by a committee that utilizes it for economic development initiatives, land stewardship initiatives,township recreational facilities, community-related activities, and other priorities of the Township and its community. Local jobs during development,construction and operations of the facility, as well as all of the other indirect spin-off economic benefits realized by an influx of skilled labour. Do We Really Need Wind? Yes, a clean, reliable, and affordable supply of electricity requires a diverse range of generation sources. Ontario's Long Term Energy Plan (LTEP) states that the Province can meet electricity demand through 2015, but needs to plan for improving the power supply capacity to meet the province's electricity needs beyond 2015. The LTEP plan is based on the facts that: —• Insufficient investment between 1995 and 2003 left an aging supply network and little new generation. Additional clean generation will be needed to ensure a coal-free supply mix. Nuclear generators will need to go off line while they are being modernized. The population projection is expected to grow. Ontario currently has enough supply to meet demand. Due to the reasons above the Province is planning and putting out calls for power to ensure a clean and reliable electricity supply beyond 2015. I 6S 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential G powering change' Information Package for The Municipality of West Elgin Quality of Life Wind projects are a different type of power plant, as they are spread over many land parcels with many participating landowners; lease payments are spread out over the community. Competitive lease payments are a stable, long-term source of income to participating landowners. RES also initiated a renewable energy co- operative whereby any member of the local community can buy into the project at a very reasonable cost and become a part-owner of the project and also receive stable, long-term income from the project. As stated above, a wind project in the Municipality brings additional sources of revenue. Property tax revenues would be increased substantially and RES is also offering a Community Vibrancy Fund that would be paid directly to the Municipality annually and would be used to benefit the community at large. Concern about Setbacks The REA has some of the most stringent setbacks in the North America, with respect to both homes and natural features. Ontario has taken a cautious approach to setting standards for wind setbacks and noise limits to protect Ontarians. Ontario is a leader in establishing clear setbacks for renewable energy projects that are protective of human health and the environment. The MOECC has district compliance officers whom are actively involved in ensuring compliance measures in the approved REA are enforced. These compliance officers visit the site during construction to ensure all setbacks are being adhered to. Further, under the Project Committee issues such as setbacks will be discussed and RES Canada will carefully evaluate turbine positioning to reduce to the extent possible impacts to land and local residents. Firefighting of Turbines In 2011, the Ontario Ministry of Labour and the Ontario Fire Service Section 21 Advisory Committee published Fire Fighters Guidance Note#6-35:Wind Turbines. The Guidance Note establishes the need for the proponent to work with local emergency services to develop a Safety Response Plan. Safety Response Plans are also a requirement of the provincial permitting process. RES would work with local emergency services to develop a Safety Response Plan and provide them with appropriate training, as required, to ensure emergency responders have the knowledge and tools to effectively handle the rare event of a turbine fire. re5 m 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 7 powering change Information Package for The Municipality of West Elgin Property Tax Revenue In Ontario, wind turbines are assessed at a consistent rate of$40,000 per MW of installed capacity. It is estimated that the Elgin Wind project would generate approximately$920,000 per year in municipal tax revenue, in excess of the voluntary Vibrancy Fund that RES Canada would offer and the other benefits provided to local residents from the Co-op. a 2015 Renewable Energy Systems Canada Inc.—Proprietary and Confidential 8 powering changer VcF+°Qt 4 IL S Zu n I ne Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Lee Gosnell, Public Works Superintendent DATE: June 25, 2015 SUBJECT: Roadside Mower RECOMMENDATION: THAT Council approves the purchase of(1)one new Woods BW126XHD Rotary Mower from Kent Farm Supplies of Blenheim for the quoted price of$14,400.00 plus applicable taxes. INTRODUCTION: The West Elgin public works department currently operates 2 Vermeer disc mowers for grass cutting operations. This year's capital budget included $15,000.00 to replace the older of these two mowers. DISCUSSION: Although disc mowers do a good job of cutting the grass along the roads edge, their small blades and gear driven cutting heads are sometimes not heavy enough for the larger vegetation and brush found along some of our road ditches. It was felt that a rotary mower, with its large blades and heavy duty gear boxes, would complement the existing disc mower quite well. These rotary mowers can also be purchase in wider working widths, therefore increasing productivity while decreasing operating costs. Quotes were received on two makes of rotary mower 1. Kent Farm Supply Bush Hog 2810 $15,900.00 Woods BW126XHD $16,900.00 2. Profota's Farm Equip Bush Hog 2810 $16,700.00 3. Advantage Farm Equip Bush Hog 2810 $17,440.00 While not the lowest option, the added heavy duty (HD) features of the 10' wide BW126XHD, along with Kent Farm Supplies willingness to take the older Vermeer disc mower on trade ($2,500.00 value), make this Woods mower a good choice for the Municipality. Respectfully Submitted, Reviewed by, / Lee Gosnell Gawley, C , C cott GA Public Works Superintendent Administrator/T easurer QY+ a� 4 � U ' m r The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: June 25, 2015 SUBJECT: Rodney Town Hall Review Recommendations RECOMMENDATION: THAT Council approves the following recommendations of the Rodney Town Hall Review Committee: 1. Declare the Rodney Town Hall surplus once the existing building tenants are moved. 2. Close the Public Washrooms at the Rodney Town Hall as of July 15t, 2015. 3. Move Service Ontario from the Rodney Town Hall to the West Elgin Municipal Office at 22413 Hoskins once accommodations have been arranged at the municipal office and authorization to move locations has been given by the Ministry of Government and Consumer Services but not before Tiny Tots has moved from the Rodney Town Hall. 4. Tiny Tots to remain at the Rodney Town Hall for one (1) year. 5. Move the Rodney Senior's Club to the West Elgin Recreation Centre (in Rodney) on a permanent basis. 6. Consider an approximate 1,000 square foot addition to the West Elgin Recreation Centre for a classroom, washroom and storage space for the Tiny Tots program. Funding monies for the addition would come from the Administration Building Reserve. INTRODUCTION: On February 12, 2015 Council approved the establishment of an Ad Hoc Committee for the Review of the Rodney Town Hall Building; and furthermore that a report be presented to Council on June 25, 2015. The Rodney Town Hall has a number of issues with the current building condition that needs to be addressed including (but not limited to): • Accessibility Page 1 of 8 • Washrooms • Roof Repairs • HVAC Systems • Old Fire Bays • Snow and Ice on the Roof The Committee is composed of the following members: • Jean Wilkinson — Chair Representative of Rodney Senior's Club • Councillor Richard Leatham Municipality of West Elgin • Councillor Joe Seman Jr. Municipality of West Elgin • Andrea Fordham Representative of Tiny Tots • John Johnston Representative of Kiwanis Club • Jeff Slater Recreation Supt./Rodney Fire Chief • Scott Gawley Administrator/Treasurer • Shelley Smith Alt. Rep for Tiny Tots The Committee met a total of six (6) times in April, May, and June. DISCUSSION: The Committee developed five (5) alternatives for consideration by Council: 1. Status Quo — Do Nothing 2. Purchase another Building in Rodney 3. Rent a Building in Rodney 4. Renovate and Repair the Rodney Town Hall 5. Utilize other Municipal Building The current users of the Rodney Town Hall are: • Service Ontario — Open Monday to Friday from 9:00am to 5:00pm. Service Ontario provides Driver Licence and Plate renewals, Health Card Renewals and MNR Hunting Licences. In 2014 (when open on Saturday's until September) there were 6,799 Driver and Vehicles only transactions. As of June 17, 2095, there have been 2,902 Driver and Vehicle transactions. • Tiny Tots — Open Monday, Wednesday and Friday from 9:00 am to 12:00pm. Tiny Tots is licenced to provide Nursery programs (Presently thirteen (13) families are registered). • Tiny Tots —The Drop-in programs are open on Tuesday and Thursday mornings. The Drop-in program currently averages two (2) to eighteen (1 S) people per week. • Senior's Room — Open two (2) to three (3) afternoons a week (Average card players four (4) to twelve (12) people). Page 2 of 8 • Senior's Room — Open two (2) to three (3) evenings a week (approximately five (5) people for crafts). • Community Health Centre — Schedule varies. • The Rodney Kiwanis Club meets Monday Evenings (averages twelve (12) and can get upwards of twenty-five (25) people). • Other community groups use on an as needed basis. ALTERNATIVES: 1. Status Quo — Do Nothing A number of issues were identified by K.J. Mcllmurray, P. Eng., OAA of Spriet Associates during a recent walk-through. While limited to a general overview of the building, some Ontario Building Code violations were noted and are listed below: • Basement: There is not a fire rated assembly from the basement to the first floor. Wood joists are exposed and the furnace in the basement is not in a fire rated mechanical room. • Seniors Area: The front of the building has an exposed furnace in the space, and the only washroom (which is a single fixture) is shared with the Service Ontario office and is only accessible by stairs of which currently have non-compliant railings. • Fire Separation: A one-hour fire separation is required between tenants in the building. This currently does not exist. There is no fire rated separation between the main floor and second floor, including fire ratings of the existing exit stairwells. • Second Floor Heating: The second floor has several suspended furnaces in the space. Unit heaters are permitted to be exposed but furnaces must be in fire rated furnace rooms. • Second Floor Access: The second floor is not considered barrier free. To become accessible, installing an elevator would be required. • Public Washrooms: Should be closed since they are not accessible. • Exterior of Building: Ice falling from the roof is an issue. The particular area of interest is the section of the slate roof mansard. Installation of snow guards is needed to prevent injuries and/or property damage. • Former Fire Hall: The single storey Fire Hall at the rear of the building requires replacement or if the space is not required, it should be demolished. The cost of upgrading this building exceeds the value of this building. The Engineer recommends that the Municipality dispose of this building. See Alternative#4 for the estimated costs to complete the deficiencies identified above. Page 3 of 8 Current Annual Operating costs (based on 2014) of the Rodney Town Hall: • Union Gas $4,587.79 • Hydro One $ 4,882.61 • Water $ 997.96 • Public Washroom Operations $ 5,772.35 • Repair and Maintenance $ 2,526.09 • Parking Lot 720.00 $19,486.80 2. Purchase another building in Rodney A number of properties were considered, however, all properties identified would still require renovation. Current space needs include: • Tiny Tots — Classroom Space 20' by 30' or 600 square feet • Tiny Tots — Kitchen and Washroom requirements 20' by 10' or 200 square feet • Tiny Tots — Storage area of approximately 200 square feet. « Tiny Tots — Outdoor secure play area (currently grandfathered by using the upstairs theatre area). A new secure play area would have to be approved by the Nursery School regulatory body. • Service Ontario office would require a separate and secure office space of approximately 400 square feet. • If possible, a community room of 600 square feet(as presently exists in the existing Rodney Town Hall) to accommodate groups. • Senior's Room would require between a 600 and 1,000 square foot area. The Capital Cost (including purchasing the building and renovation.costs) is estimated to be over $200,000.00. Annual operating costs would be assumed to be equal to the cost in Option 1: • Union Gas $ 4,587.79 • Hydro One $4,882.61 • Water $ 997.96 • Repair and Maintenance 12,526.09 $12,994.45 3. Rent a building in Rodney A number of properties were considered for potential rent. However, all potential properties would still need to be renovated. This is dependent on if all the present users of the Rodney Town Hall would be moved to the renovated rented building or to other facilities in the Rodney area whereby size considerations would be re-evaluated. A number of variations of this option would be available. Page 4 of 8 It would be on a short-term basis (five (5) to ten (10) year lease arrangement) and the leasehold improvements would be written off over that period of time. Annual operating costs would be assumed to be equal to the cost in Option 1: • Union Gas $4,587.79 • Hydro One $ 4,882.61 • Water $ 997.96 • Repair and Maintenance $ 2,526.09 $12,994.45 4. Renovate and Repair the Rodney Town Hall Information on the issues identified in Option 1 would require the following renovation: I. Fire rated underside of main floor and construct fire rated mechanical room. $ 37,000.00 11. Fire rated underside of second floor and provide fire separations between tenants. $ 57,300.00 III. Replace heating system. $ 85,500.00 IV. Construct new washrooms. $ 75,000-00 0.00 V. New elevator and shaft. $ 155,000.00 VI. Replace roof of former single Fire Hall or remove the Fire Hall bays. $ 25,000.00 Vll Snow guards - supply and install. $ 10,000.00 VIII Contingency Allowance. 50 000.00 $ 494,800.00 As with all older buildings, a number of issues may add costs above the original estimates. A variation of this alternative: • Move the Tiny Tots Classroom to the main floor of the Rodney Town Hall and construct a washroom to meet the needs of the program. • Remove the existing single storey Fire Hall Bays (to avoid roof replacement) and construct a secure play area at the rear of the building for Tiny Tot's outdoor play area. • Close the public washrooms due to accessibility concerns. Move the senior's programs to the Recreation Centre and provide a storage area for crafts (currently the space is available at the Recreation Centre based on existing bookings). Currently, the Rodney Senior's Club has made the move on a temporary basis to the Recreation Centre until the current building issues have been resolved. An option remains to renovate the area that would be designated for the Rodney Seniors Club (front room) and to leave the Meeting Room area for other community groups. Page 5 of 8 • Move Service Ontario to the Municipal Office at 22413 Hoskins Line. This would be done within the existing building by automating files digitally and physically creating new space. • Service Clubs can look at the possibility of using the Recreation Centre, the Rodney Legion or possibly renovate the designated Senior's area to accommodate seniors as well as other community groups. • West Elgin Health Centre programs could be moved to the Recreation Centre or to the municipal office for meeting the needs of clients in the Rodney area. Annual operating costs would be assumed to be equal to the cost in Option 1: • Union Gas $4,587.79 • Hydro One $ 4,882.61 Water $ 997.96 • Parking Lot Rental $ 720.00 • Public Washroom Operations to be closed • Repair and Maintenance $ 2,526.09 $13,714.45 5. Utilize other Municipal Buildings Possible available space in existing municipal owned facilities: I. Service Ontario office— Relocate and merge with municipal administration operations at 22413 Hoskins Line. The municipality is currently the signing authority for Service Ontario and contracted to Tiny Tots for daily operations of the office. The space would be allocated in administration through office automation and would require no major capital expense. II. Relocate the Rodney Senior's Club to the West Elgin Recreation Centre front room whereby current bookings can accommodate the club and no major capital expenditure would be required. The Senior's Club started June 1, 2015 at the West Elgin Recreation Centre on a trial basis to see if the facility would meet their needs. Storage will need to be provided for the storage of craft supplies. Ill. Accommodate the needs of the West Elgin Community Health Centre to either by relocating them to the Rodney Recreation Centre (office or meeting room) or to the Municipal Office Council Chambers. 1V. Kiwanis Club to relocate to another facility in Rodney area V. Community Policing has already relocated to the Rodney Legion VI. The Tiny Tots program is the difficult relocation as they require a classroom of at least 20' by 30' plus kitchen facilities and a special washroom and sink for younger children. One of the possibilities is creating an addition to the Rodney Recreation Centre between 600 to 1000 square feet. The capital cost is estimated to be between Page 6 of 8 $120,000 to $200,000 and would include a secure outdoor play area. Annually this will require extra monies in heating and cooling costs. The issue with this alternative is that the Rodney Town Hall would be declared a surplus to Municipality of West Elgin needs. The Municipality of West Elgin would advertise for proposals from the public on how the Rodney Town Hall can be re-purposed and sold. Other Considerations: There are a number of other considerations that affect some or all of the alternatives considered: 1. Are current users of the Rodney Town Hall going to increase, stay the same, decrease or disappear? Tiny Tots program days and attendance has changed. Senior's program attendance has varied over the years and the Senior's Club is presently working to develop a regional organization that has a potential and need for a larger area. • Service Ontario office is up for renewal in 2015 and the Municipality of West Elgin has applied through RFP (Request for Proposal Process). The outcome at this point is not certain. Page 7 of 8 Respectfully Submitted by the Committee Members: Jean Wilkinson — Chair . Richard Leatham Rodney Senior's Club Representative Councillor Representative KIL Jo�*Seman Jr. Andrea Fordham Councillor Representativ Tiny Tot's Representative John Johnston Slate Kiwanis Representative Recreation Supt./Fire Chief Scott Gawley, CPA, CGA Ad m i n i st rato rIT reasu re r 0 F II++ V u4Nf v� Yga�NN a P U n 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: June 25, 2015 SUBJECT: Transient Fees at Port Glasgow Trailer Park RECOMMENDATION: THAT Council approves the fees for long-term transient camping over three months to$520.00 per month is added to the fee schedule. INTRODUCTION: A transient camper could be staying three to four months (for a number of reasons) and in 2015 we have one camper is staying for 4 months have requested for reduction of fee from Council. DISCUSSION: The current monthly fee is $720.00 (therefore the four month stay would be $2,880.00) compared to the Seasonal of$1.310 ($1,200 lot, $50 Reservation Fee & $60 Air Conditioner Fee). In 2014 the monthly fee was $486.00 and when they booked in 2014 that was the fee. It is recommended that fee be adjusted for stays greater than three months be $520.00 per month, as part of the time is in the off-season for transient camping. Respectfully Submitted by: o aw III <AG,�/, Adm inistrator/Treasure Attachments Fee Schedule 1. Fee Structure recommendations: A. Seasonal Fees Current Fee Proposed Fee Lots with 30 amp service $1,200.00 $1,200.00 Additional charge for lots fronting lake $ 100.00 $ 100.00 Winter Storage $ 50.00 $ 50.00 Reservation Fee $ 50.00 $ 50.00 Additional charge for Air Conditioner $ 60.00 $ 70.00 Additional charge for fridge,freezer,dryer$ 60.00 $ 70.00 Electric golf Carts $ 60.00 $ 70.00 Boat trailer parking $ 50.00 $ 54.00 Additional charge for electric water tanks$ 60.00 $ 70.00 Deposit for assessment Current assessment X previous year tax rate + 15% Consideration of putting in Electric Meters for all Seasonal Sites as a way for promoting Energy Conservation. B. Transient Fees Overnight -Tents $ 22.00 $ 35.00 Overnight - Hydro/water $ 25.00 $ 38.00 Overnight - Hydro/water/sewer $ 27.00 $ 40.00 Weekly- Hydro/water/sewer $ 162.00 $ 240.00 Monthly- Hydro/water/sewer $ 486.00 $ 720.00 C. Other Fees Washer $ 1.50 $ 2.00 Dryer $ 1.75 $ 2.00 Seasonal Move-In Fee no charge $100.00 Deposit for Waiting List $ 50.00 Rental of Dance Hall $ 25.00 $ 25.00 (Responsible for Clean-up - $100 deposit to ensure Clean-up is completed) pan uxa ry (p � N 4 a°Y m %s n I COB The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Four Counties Community Transportation Committee Spencer Pray, Financial Assistant DATE: June 25, 2015 SUBJECT: Purchasing a new Four Counties Transportation Vehicle RECOMMENDATION: THAT Council receive and adopt the Four Counties Transportation Committee's recommendation to purchase a new Four Counties Transportation Vehicle from Girardin Bluebird. THAT Council receive and adopt the Four Counties Transportation Committee's recommendation'to trade-in the current Four Counties Transportation Vehicle to Girardin Bluebird. INTRODUCTION: The Four Counties Transportation Program provides accessible transportation for area residents so that they may attend medical appointments, community, as well as other health related programs. Current members include the Municipality of West Elgin, the Municipality of Southwest Middlesex, the Municipality of Chatham-Kent (Ward 3), and the Village of Newbury. The Four Counties Transportation Service Committee was seeking a replacement bus and asked the Municipality of West Elgin to assist in the procurement process. DISCUSSION: On May 14, 2015, Requests for Proposal for the Four Counties Transportation Vehicle were sent out to six (6) specialized Canadian manufacturers for a closing date of June 12, 2015 at 2pm. Of the six (6) identified specialty manufacturers, four (4) registered and submitted a total of eight (S) different options for bids. Of the eight different options, Girardin Bluebird Option#1 was identified as the proponent by the Four Counties Transportation Committee with the winning bid. The new bus would have seating capacity of sixteen (16) of which four (4) areas can easily be converted to accommodate wheelchairs. The total price of purchasing a new bus before taxes would be $77,700.00. Girardin Bluebird than offered a trade-in value for the current bus of $6,000 leaving the net amount of the New Transportation Vehicle as being $71,600.00 before taxes. The delivery date of the selected proponent is one (1) week from ordering and the delivery delay was considered necessary for repairs and to re-safety the vehicle in July 2015. Company Price Before Less: Trade-in Plus: Delivery Net Total Taxes Value Dela Before Taxes Girardin BlueBird $77,700 $6,000 $0.00 $71,600 Option #1 Girardin BlueBird $80,100 $6,000 $2,500 $76,600 Option #2 Girardin BlueBird $77,700 No Trade $0.00 $77,700 Option #3 Creative Carriage $119,250 No Trade $2,500 $121,750 Option #1 Option Given Creative Carriage $132,250 No Trade $2,500 $134,750 Option 42 Option Given Crestline Coach $74,552.41 $2,500 $2,500 $74,552.41 Option #1 Crestline Coach $741552.41 No Trade $2,500 $77,052.41 Option #2 Overland Custom $67,800 No Trades but $2,500 $70,300 Coach Stock offered to help Option #1 sell the bus *Provided various $70,990 No Trades but $2,500 $73,490 selections for *Upgrades offered to help upgrades comparable sell the bus with other bids Respectfully Submitted, Reviewed by, Spencer Pray R. Scott awl Financial Assistant Administrat•rlTreasurer V4PVNp � rn The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Financial Assistant Lee Gosnell, Roads Superintendent Scott Gawley, Administrator/Treasurer DATE: June 25, 2015 SUBJECT: Landfill Operations RECOMMENDATION: THAT Council approve the release of the Request for Proposal for Landfill Operations. THAT Council approve the rental of Commercial Waste Collection Bins at the Transfer Station in the Landfill. INTRODUCTION: As of April 1, 2015, the new Residential Garbage and Recycling Program for the Villages of Rodney and West Lorne have been underway and modifications to the Landfill have been made. Upon entering the landfill residents will notice a gravel pad created by the Roads Department whereby the Transfer Station will be set-up. This report to Council is seeking your permission and authority to proceed with the release of a Request for Proposal for Landfill Operations and to approve further development of the Transfer Station area. DISCUSSION: Given the parameters of our new Residential Garbage and Recycling Program, operation of the Landfill is critical to Waste Management in West Elgin. This report will give a brief background as to what has changed. Prior to the new program, garbage and recycling from the Village of Rodney, commercial contractors and rural area residents went to the West Elgin Landfill. With commencement of the new program, recycling from the Villages of Rodney and West Lorne now goes to the City of London Material Recovery Facility (MRF). Garbage from the Village of West Lorne now goes to the West Elgin Landfill thereby roughly doubling the amount of garbage received from weekly curb side garbage pickup. Rural residents and commercial contractors continue to bring their garbage and recycling to the Landfill. The Transfer Station has been designed to eliminate residents need to drop off waste materials at the active face of the landfill. The controlled entrance way leading up to the Transfer Station allows for residents to safely approach the Landfill Attendant trailer, stop to check-in and to receive proper instruction about disposing of materials properly. It is at this point the Attendant will assess each load being brought and decide if any tipping fee is to be applied and to give residents proper documentation to.come pay at the office or wait to be billed. Upon given directions from the Attendant, residents can turn left and pull up to each individual bin(s) for Fibres Recycling, Mixed Recyclables and Garbage accordingly. By following the direction signs, residents will be able to make their way around the Transfer Station in a way that is efficient, making their visit brief and free from obstructions that could otherwise prove troublesome for residents. Special items requiring dumping will still require residents to pull up and stop at the Attendant Trailer, pull forward after the gate has been opened and put waste in designated areas as directed by the Attendant. Access to the Active Face, and items that are not meant to be in the Transfer Area will be kept behind the gate. The designated Garbage Bin(s) at the Transfer Station will be monitored by the Attendant and moved to the active face by either the Landfill Operator or by an approved contractor. The designated Recycling Bin(s)will also be monitored by the Attendant and when bin(s) become close to full, the Attendant will call the Municipal Office so that they may arrange for the Recycling Bin(s) to be taken to the MRF. The addition of a Transfer Station has allowed for flexibility within the limited amount of space behind the proposed gate inside the landfill. What would now be considered ordinary recyclables (that which is picked curb side in the villages) will be in a contained area and regularly transported to the MRF which will cut down on debris floating around the Landfill. The Recycling allowed at the Landfill would be consistent with what is currently picked up in the Villages of West Lorne and Rodney (which loosely means an additional ten (1 n) types of recyclable items can be diverted from the landfill of which are currently not). The list of acceptable recyclables will change in accordance to our partners at the MRF. The Landfill Operations Request for Proposal submitted for your review and approval outlines the expectations we have of our Landfill Operator in terms of customer service, documentation, maintenance and control of the landfill site, as well as the obligation to fulfil our legal obligations in accordance with the proper ministerial authorities. The West Elgin Landfill has been scheduled to be open on all days garbage and recycling is being picked up in the Villages of Rodney and West Lorne as well as Saturdays (for those unable to make it during the week). If waste collection changes in the Villages due to special holiday pickup or at the Municipality's discretion, the landfill hours of operation will change accordingly. The Hours of Operation are as follows; April to October November to March Wednesday Barn - 5pm Wednesday 10am - 4pm Friday 8am - 5pm Friday 10am - 4pm Saturday 9am - 4pm Saturday gam - 4pm Some of the Municipality's expectations of the Landfill Operator include; 1. Excellent customer service when assisting members of the public to properly dispose of waste. 2. Monitoring the Transfer Station (ensuring that bin levels are good, that the transfer area is cleared of any obstructions and that loose materials are picked up). 3. The Landfill Operator reports any issues, odd behaviours, complaints, and the rejection of waste items to Municipal Officials. Full communication between the Landfill Attendant on site and the Municipality is expected at the expense of the Landfill Operator. 4. The Landfill Operator keeps all documentation and daily records as required by the Municipality and returns or submits information on request to the Municipality in a timely manner. 5. The Landfill Operator will follow the Provisional Certificate of Approval Waste Disposal Site Number A051101 (amended in 2012 and now referred to as Environmental Compliance Approvals (ECA)) and all amendments thereafter. Request for Proposal registrants will be provided this as well as other Information as to how the Landfill will operate. 6. Cover material will be applied weekly and the contours will follow the Operational procedures outline in the ECA. 7. Only equipment deemed necessary for Landfill Operations and cleared by the Ad min istrator/Treasurer shall be allowed to remain at the Landfill. A list will be kept at the Municipal Office. 8. The Landfill Operator will take on Stewardship role on behalf of the Municipality. This includes keeping up to date with acceptable items list of which the Municipality will provide and consulting with the Administrator/Treasurer or assigned designate for the purpose of Landfill Operations in regards to large, questionable and unusual items before accepting at the landfill. The RFP for Landfill Operations is a contract that we are looking to have start September 1, 2015, and expiring December 31, 2019. For the Transfer Station to move forward and become operational, it is essential that Council consent to the rental of commercial waste collection bins for use at the Transfer Station. Seeing as this is a trial period, we will start with a small number of bins and expand as necessary. After initial Transfer Station assessments, the Municipality will be able to change or make appropriate investments at the Landfill. This could include purchasing bins, new signage, fencing, and items declared necessary by Municipal Administration to secure and safely operate the landfill. All developments will be reported to Council. The goal of the Municipality is to put out the Landfill Operations RFP, to get the Transfer Station going, to reorganize the landfill, to keep it clean and to effectively communicate Garbage, Recycling, and Landfill changes to the West Elgin Community. Respectfully Submitted, 4-1—� Spencer Pray Financial Assistant Reviewed by, Approved by, -46LIJ Lee Gosnell cott Gawley Roads Superintendent Administrator/Treasurer MUNICIPALITYOF West Elgin REQUEST FOR PROPOSAL FOR Landfill Operations REQUEST FOR PROPOSAL CLOSING DATE: July 13, 2015 TIME: 2 p.m. Local Time Addressed To: Mr. R. Scott Gawley CPA, CGA Ad min istrator/Treasurer MUNICIPALITY OF VILEST ELGIN 22413 HOSKINS LINE RODNEY ON NOL 2C0 REQUEST FOR PROPOSALS RECEIVED LATE WILL NOT BE ACCEPTED NOTE: THIS REQUEST FOR PROPOSAL CONTAINS 97 PAGES. Sealed Request for Proposal: Landfill Operations Will be received by: Mr. R. Scott Gawley CPA, CGA Administrator/Treasurer Municipality of West Elgin 22413 Hoskins Line Rodney ON NOL 2C0 In a sealed, opaque envelope ONLY with Request for Proposal (RFP) documents by 2 pm local time on July 13, 2015. No electronically transmitted submissions will be accepted. RFP's received later than the specified closing date and time will be returned unopened to proponent. 1. OVERVIEW AND SCOPE OF WORK The Corporation of the Municipality of West Elgin is calling for a complete RFP from qualified proponents to provide all staff, financial record keeping, receipting, and maintains Landfill Operations in accordance with the Provisional Certificate of Approval Waste Disposal Site Number A051101 (as amended in April 2012) and all subsequent amendments made thereafter. !Vote that that Certificates of Approval are now referred to as Environmental Compliance Approvals by the Ministry of the Environment and Climate Change (MOECC) and that the use of Certificate of Approval throughout this RFP implies Environmental Compliance Approval. 2. INFORMATION FOR PROPONENTS a. Each RFP shall contain the full name of the party or parties bidding and the signature of the parties bidding shall be in their respective hand writing. b. Proponents are solely responsible for any expenses they incur in preparing the RFP and for subsequent negotiations with the Municipality, if any. If the Municipality elects to reject any or all proposals or cancel the request for proposal at any time the Municipality will not be liable to any Proponent for any claims, whether for costs or damages incurred by the Proponent in preparing the proposal, loss of anticipated profit in connection with any final Contract, or other matter whatsoever. c. A Proponent may withdraw a submitted RFP at any time up to the official closing time by submitting a letter bearing the signature of an authorized senior official representing the proponent. The last RFP received shall supersede and invalidate all RFPs previously submitted by that proponent as it applies to this request for proposal. d. In the event that only one (1) RFP is received at time of closing and it is an acceptable RFP it will be referred to Council for consideration. e. All interested applicants must register with the Municipality of West Elgin by emailing Mr. R. Scott Gawley, Administrator/Treasurer at sqawley@westelgin.net. By registering, proponents ensure that they will receive a current copy of the Provisional Certificate of Approval Waste Disposal Site Number A051101 (as amended in April 2012), the Hydrogeological Investigation and Design and Operations Report for the Page 2of17 West Elgin Landfill Site, as well as any and all addenda. A failure to register will have your Request for Proposal returned without opening. f. All changes to or clarifications of the terms, conditions or specifications required before the RFP closing will be issued by Mr. R. Scott Gawley in the form of a written addendum. If addenda are issued, their receipt must be acknowledged by the proponents in the appropriate section of the Request for Proposal. Changes to a RFP can be issued up to forty-eight 08) hours prior to the RFP closing. The Corporation of the Municipality of West Elgin (hereinafter referred to as Municipality) assumes no responsibility for oral instructions or suggestions. FAILURE TO ACKNOWLEDGE - RECEIPT OF ALL ADDENDA ON THE REQUEST FOR PROPOSAL WILL RESULT IN YOUR BID BEING REJECTED. g. Each Proponent must thoroughly examine all documents as well as make their own estimate for the proposed work before submitting a bid and must satisfy himself/herself by personal examinations as to the local conditions to be met while completing the specified work. A Proponent is not to claim at any time after the submission of the RFP that there was any misunderstanding of the terms and conditions of the Contract. Any questions a proponent may have are to be directed to Mr..R. Scott Gawley, Administrator/Treasurer— sgawley(&-westelgin.net. Your questions will be answered in writing by him/her to the email address provided with your written questions. h. RFP's are to remain firm for acceptance for a period of ninety (90) days from date of RFP closing unless otherwise stated. i. All prices shall be stated in Canadian funds. Prices must also be inclusive of customs, duty, tax and freight. j. Examples of instances where a bid shall be rejected as unacceptable are: i. RFP received late. ii. Unsealed envelope. iii. No bid security or agreement to bond, where required. iv. Deposit cheques not submitted, where required. v. All required sections of RFP document not completed. vi. Failure to execute Agreement to Bond or Bonding Company corporate seal or signature missing from Agreement to Bond. vii. Failure to execute Bid Bond by proponent and Bonding Company. viii. Failure to provide a letter of agreement to bond where required. ix. Failure to acknowledge receipt of addenda. x. RFPs not completed in ink, typewritten or automated printers. A. Incomplete, illegible or obscure bids. xii. RFPs that contain additions not called for by the Municipality. xiii. Failure to attend mandatory site when required. Av. Bids received on documents other than those provided or requested in the RFP, if applicable. xv. Pricing or signature pages missing. xvi. Documents in which all addenda have not been acknowledged. xvii. Failure to insert the proponent's business name in the spaces provided in the tender. Page 3 of 17 xviii. Failure to include signature of the person authorized to bind the proponent in the space provided on the RFP. xix. Conditions placed by proponent on the total contract price. xx. Qualified bids, unless the qualification or restriction is not significant and does not affect the total price at the discretion of the Administrator/Treasurer. xxi. Corporate seal or signature missing. xxii. Pages requiring completion of information by proponent is missing. xxiii. Any other irregularity to be dealt with at the discretion of the Ad m in istratorlTreasurer. k. Successful Proponents are required to comply with the requirements of the Customer Service Standards under the Accessibility for Ontarians with Disabilities Act, as amended, and its related regulations. For a copy of the Act, visit www.e- laws.gov.on.ca. The Ministry of Community and Social Services has helpful information on its website www.accessON.ca on how to comply with the legislation. General Terms and Conditions The following general terms and conditions apply: 1. EXTENT: The Contractor shall be liable for all costs of doing the work, including, but not limited to, labour, benefits, equipment, operating material, licenses, permits and taxes and the provision of the following documents as required. 2. RFP S /PERFORMANCE BOND(S)II NSU RANCE/ETC.: The Contractor shall provide Liability Insurance, WSIB Clearance Certificates, as required, from the appropriate companies licensed to carry on business in the Province of Ontario. 3. INSURANCE: The Contractor, upon reward of the contract, and prior to signing the contract documents or issuing a purchase order must provide a Certificate of Insurance as per the following no later than January 31 of each calendar year: 1. Comprehensive General Liability Insurance on an occurrence basis for an amount not less two million ($2,000,000) dollars and shall include the Municipality as additional insured with respect to the proponents operations, acts, omissions relating to its obligations under the contract, and such policy shall include non-owned automobile liability, personal injury, broad form property damage, contractual liability, owners' and contractors' protective, products and completed operations, contingent employers liability, cross liability and severability of interest clauses. Any of these sub-coverages may be waived at the discretion of the Administrator/Treasurer. 2. Automobile liability insurance for an amount of not less than one million ($1,000,000) dollars on forms meeting statutory requirements covering all vehicles used in any manner in connection with the performance of the contract. Page 4 of 17 3. The policies shown above shall not be cancelled or permitted to lapse unless the insurer notifies the Municipality in writing at feast thirty (30) days prior to the effective date of the cancellation of the policy. 4. The Municipality reserves the right to request such higher limits of insurance or other types of policies appropriate to the work as the Municipality may reasonably require. 5. The successful proponent shall not commence work until such time as the required evidence of insurance has been filed with and approved by the Municipality. The successful proponent shall further provide that evidence of the continuance of said insurance is filed at each renewal date for the duration of the contract. 4. INDEMNIFICATION: The successful proponent shall indemnify and hold the Municipality harmless from and against any liability, loss, claims, demands, costs and expenses, including legal fees occasioned wholly or in part by any acts or omissions either in negligence or nuisance whether willful or otherwise by the successful proponent, its agents, officers, employees, or other persons for whom the successful proponent is legally responsible. 5. WORKPLACE SAFETY AND INSURANCE BOARD WSIB REQUIREMENTS: 1. The successful proponent shall furnish a WSIB Clearance Certificate indicating their WSIB firm number, account number and their account is in good standing. This form must be furnished prior to commencement of work, and no later than January 31 each calendar year. The proponent further agrees to maintain their WSIB account in good standing through the contract period. 2. The Municipality may require the successful proponent to produce a WSIB Clearance Certificate from time to time during the contract on request and/or prior to final payment as deemed necessary by the Municipality. 6. PATENTS AND COPYRIGHTS: The Contractor shall indemnify and save harmless the Municipality from all and every claim for damages, royalties or fees for the infringement of any patented invention, trademark, or copyright occasioned by him in connection with work done or material furnished by the contractor under this Contract. 7. HEALTH AND SAFETY: All work performed under this Contract must be carried out in accordance with the Municipality's Health and Safety Policy and any federal and provincial health and safety legislation and regulations. Failure to comply with this condition will be considered a breach of contract. 8. MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT MFIPPA . In accordance with the Municipal Freedom of Information and Protection of Privacy Act, as amended, personal information Proponents provide is being collected under the authority of the Municipal Act and will be used in the selection process. All bids submitted become the property of the Corporation of the Municipality of West Elgin. Because of MFIPPA, proponents are reminded to identify in their bid material any specific scientific, technical, commercial, proprietary, or similar Page 5 of 17 confidential information, the disclosure of which could cause them injury. Complete bids are not to be identified as confidential. 9. CUSTOMER SERVICE STANDARDS: Employees shall be polite, courteous and respectful towards the public at all times. The Successful Proponent shall employ for this work, only competent and skillful workers. The Successful Proponent shall further ensure that a high standard of service; courtesy and consideration is exhibited in all of its dealings with residents, visitors and the general public; and that it conducts all of its operations, including its administrative functions, with the utmost regard for enhancing public relations; and in recognition of the need to uphold and maintain the positive public image of the Municipality. Specifically, the Successful Proponent shall ensure: ■ worker compliance with the stipulations outlined in the Landfill Operations contract, ■ workers are well informed of the customer service standards expected of them, namely to be professional in attitude & appearance. 10. CUSTOMER SERVICE TRAINING: All staff retained by the Successful Proponent for this contract shall have appropriate, specialized training to ensure that they behave at all times in a polite, courteous and respectful manner while fulfilling their duties. The Successful Proponent will use this training to help prevent any of the following incidents from occurring: i) staff in possession of or under the influence of alcohol, illegal narcotics or controlled substances, ii) unsafe practices, iii) use of foul, profane, vulgar or obscene language, iv) exhibiting behavior that may reasonably be considered offensive and unacceptable customer service, v) solicitation of gratuities or tips from the public for services performed under the contract, vii) deliberate or reckless destruction of private or public property; viii) deliberate or reckless scattering, spilling, or disposal of collectable materials, non- collectable items, or collection containers that have been set out by program participants; ix) provision of any collection service by an employee who is not wearing an easily identifiable, neat, and clean uniform; and x) scavenging. 11. PERMITS LICENSES AND REGULATIONS: The Proponent shall apply for the all necessary permits and licenses, approvals, and consents required for the execution of the work. The Proponent shall give all necessary notices and pay all fees required by law and comply with all laws, by-laws, rules, regulations and requirements relating to the work and to the preservation of public health. The Proponent shall be responsible for the safety of all workers and equipment on the site in accordance with all applicable safety legislation passed by Federal, Provincial and Local Authorities governing construction safety. 12. TAKING THE WORK OUT OF THE CONTRACTOR'S HANDS: Page 6of17 Where the Contractor becomes bankrupt or insolvent, delays commencing or diligently executing the work, abandons the work or has otherwise failed to perform any of the provisions of the Contract, the Municipality may, without previous notice and without process or suit at law, take the work out of the hands of the Contractor and have it completed by whatever means are considered necessary. In addition to any other remedy available in law or equity, the Municipality may use monies due on the Contract to correct or complete the work. 13. TERMINATION: The Corporation of the Municipality of West Elgin reserves the right to cancel this agreement upon any violation of this agreement or the quality of work. 14. EVALUATION & SELECTION RFP's will be reviewed and evaluated by a RFP Evaluation Committee to be established by the Administrator[Treasurer. 15. AWARD Consideration for award shall only be undertaken in relation to Proponents who are determined by the Municipality to have satisfied all the requirements. The acceptance and award of the RFP and execution of an agreement, contract or purchase order is sub'ect to payment terms and conditions in writing that are acceptable to the Administrator/Treasurer in charge of the agreement, and approval by Council through the budget process or otherwise directed by Council. The lowest or any bid will not necessarily be accepted. The Municipality reserves the right to accept or reject any and all RFP's, to award the contract on a split-order basis, lump-sum basis or individual-item basis, or such combination as shall best serve the interest of the Municipality in the opinion of the department of the Administrator/Treasurer, unless otherwise stated. The award is not based solely on price but on a combination of past performance with the Municipality, if applicable, satisfactory reference checks and price, amongst other things. The Municipality may reject any Proponent who is involved in litigation with the Municipality, its elected or appointed officers and employees in relation to any contracts or services, or any matter arising from the Municipality's exercise of its powers, duties, or functions. TENDER SPECIFICATIONS: 1. West Elgin Landfill is open Wednesdays, Fridays, and Saturdays. The Hours of Operation are listed below: April to October November to March Wednesday Sam - 5pm Wednesday 1 Oam - 4pm Friday Sam - 5pm Friday 1 Oam - 4pm Saturday 9am - 4pm Saturday gam - 4pm Page 7 of 17 The Landfill will be open on all days that garbage and recycling collection is being picked up from the villages of Rodney and West Lorne. Garbage from the villages of Rodney (Wednesday) and West Lorne (Friday) will be coming to the West Elgin Landfill every week. In weeks where the collection pickup changes due to a holiday or at the Municipality's discretion, the day(s) that the Landfill is open will change. For example, garbage and recycling collection on April 3, 2015 (Good Friday) would be bumped forward one day to Thursday garbage and recycling collection. Therefore, the proponent will accommodate such a change by operating the landfill on Thursday instead of the regular Friday hours. The intention is that the landfill will be open two 2 or three (3) days a week. The Hours of Operation remain at the discretion of the Municipality of West Elgin. Ample time of schedule changes will be given to the Landfill Operator. The,Landfill Operator will operate the landfill when it is open and in accordance with the Provisional Certificate of Approval Waste Disposal Site Number A051101 as amended in April 2012 and all subse uent amendments made thereafter. The Landfill Operator will maintain all aDplicable equipment required for the proper operation of the landfill. 2. The Landfill Operator will be responsible to service the public, inspect incoming loads and assess the applicable tipping fee, assisting customers with drop off location and unloading assistance. Placement of waste will adhere to the phased development plan described in the 2006 Hydrogeological Investigation and Design and Operations Report, as provided. 3. The Landfill Operator will ensure that the active face of the landfill is maintained as per the 2006 Hydrogeological Investigation and Design and Operations Report, as provided. This includes placement of cover material at the end of each operating week. 4. The Landfill Operator shall take an active role in monitoring the bins at the Transfer Station ensuring customers are disposing of garbage and recyclable materials properly into their respective bins and/or other acceptable landfill items in their designated spots in the landfill. 5. The Landfill Operator shall submit all receipts (receipts provided by the Municipality), keep appropriate logs on vehicles entering, weekly site inspections, and record of complaints, submit monthly site data and provide exceptional customer service. 6. The Landfill Operator is responsible for site cleanliness, all garbage; materials not confined in a bin shall be cleaned up at the end of each opening. 7. The Landfill Operator is responsible for meeting the requirements of the Certificate of Approval with respect to burning of clean wood and brush. 8. The Landfill Operator is responsible for compacting the Municipal bins on site at the Transfer Station, moving and dumping the Municipal Garbage Bins at the active face when full, and advising the Municipality when the recycling bins need to be emptied and/or taken away. Refer to the Pricing Options on page 15. 9. The Landfill Operator is responsible to provide site disposal information including Ministry of Environment and Climate Change - Certificate of Approval for the waste and recycling on a yearly basis, on or before January 31. 10. This RFP is for a contract period beginning September 1, 2015, expiring December 31, 2019. Page 8 of 17 LIST OF REFERENCES Please provide the information requested below. Reference checks will be completed and the decision to award the RFP will be based on the Municipality's assessment of overall qualified proponent. Experience listed below must be relevant to the current project in scope and value. If there is additional information you wish to provide with regard to references, please do so on another sheet and attach to your bid submission. Please list references other than the Municipality of West Elgin. Project Name: Company for whom the work was completed: On the project did your firm act as General Contractor Subcontractor What was the value of the project or your portion of the project? Contact name at the owner's facility: Telephone number with area code: Date of completion: Project Name: Company for whom the work was completed: On the project did your firm act as General Contractor Subcontractor What was the value of the project or your portion of the project? Contact name at the owner's facility: Telephone number with area code: Date of completion: Page 9 of 17 Project Name: Company for whom the work was completed: On the project did your firm act as General Contractor Subcontractor What was the value of the project or your portion of the project? Contact name at the owner's facility: Telephone number with area code: Date of completion: Pursuant to Section 29 (1) of the Municipal Freedom of Information and Protection of Privacy Act, as amended, and Section 39 (1) of the Freedom of Information and Protection of Privacy Act, as amended, I authorize the Municipality of West Elgin to contact the person or company listed for purpose of obtaining reference information. X X Signature of authorized signing officer Date Page 10 of 17 PROPONENT'S DECLARATION (To be submitted with Original copy of RFP Submitted) To: The Corporation of the Municipality of West Elgin: INVe (Name(s)) (Title/Position) Of (Name of Company) 1. DECLARE that INVe are the undersigned authorized signing officer of the proponent. 2. FURTHER DECLARE that this bid is made with any connection, knowledge, comparison of figures or arrangement with any other company, firm or person making a proposal (unless performed under a "joint" agreement and so declared in the Bid), and in all respects is fair and without collusion or fraud. 3. FURTHER DECLARE that no Municipality of West Elgin employee, or Member of Council or member of its Committees, is or will become interested directly or indirectly as a contracting party. 4. FURTHER DECLARE that all statements, schedules and other information provided in this proposal is true, complete and accurate in all respects to the best knowledge and belief of the proponent. 5. FURTHER DECLARE that I/we have examined the locality and site of the proposed work, as well as all the specifications relating thereto, prepared, submitted and rendered available on behalf of the Municipality of West Elgin, and hereby propose and offer to enter into a contract to do the work and to provide for all of the labour and to provide, furnish, deliver, place and erect, all material mentioned and described or implied therein, including in every case freight, duty, exchange and sales taxes in effect on the date of acceptance of the RFP, and all other charges, on the terms and conditions and under the provisions therein set forth, and to accept in full payment therefore, the sums calculated in accordance with the actual quantities and unit prices attached to this RFP. 6. FURTHER DECLARE that the undersigned is hereby authorized by the proponent to submit this proposal and is authorized to negotiate all matters with Municipal representatives relative to this Proposal. Page 11 of 17 Proposal Submitted by: Address: City/Province- Postal Code: Authorized Signature: Name (Please Print or Type): Telephone Number: Fax Number: Email: Registration No.: Date of Proposal: Page 12 of 17 ACKNOWLEDGEMENT OF RECEIPT OF ADDENDA This will acknowledge receipt of the following addend umladdenda and that the pricing quoted includes the provision set out in such addendumladdenda ADDENDUM # DATE RECEIVED o Check here if NO Addendum received. Proponent Name Date Page 13 of 17 RFP FORM (To be submitted with Original copy of Bid Submitted) PROJECT: Landfill Operations LOCATION: 22413 Hoskins Line, Rodney DATE: April 24, 2015 Name of Company Street Address City/Town Postal Code Telephone Fax Page 14 of 17 Municipality of West Elgin Pricing Options The Municipality of West Elgin would like to refer proponents to Tender Specification #8 on page eight (8) to get pricing on Landfill Operations for three separate scenarios. Scenario 1: The Landfill Operator would be responsible for Landfill Operations as specified in the RFP without moving any of the Municipal Bins at the Transfer Station area with their own - equipment. However, it would be the responsibility of the Landfill Operator to compact all Transfer Station bins, monitor, and report to the Municipality of West Elgin any bins nearing capacity that should be emptied. Scenario 2: The Landfill Operator would be responsible for Landfill Operations as specified in the RFP and moving the garbage in the Municipal Bins at the Transfer Station area to the active face with their own equipment. However, it would be the responsibility of the Landfill Operator to compact all Transfer Station bins, monitor, and report to the Municipality of West Elgin any bins nearing capacity that should be emptied. Scenario 3: The Landfill Operator would be responsible for Landfill Operations as specified in the RFP and moving the garbage in the Municipal Bins at the Transfer Station area to the active face with their own equipment. The contractor would also be responsible for E transporting recyclables in the Municipal Bins located at the Transfer Station to the City of London Material Recovery Facility (3502 Manning Drive, London, Ontario) with their own equipment. However, it would still be the responsibility of the Landfill Operator to compact all Transfer Station bins, monitor, and report to the Municipality of West Elgin any bins nearing capacity that should be emptied. Page 15 of 17 Sir/Madam: INVe agree to supply all necessary labour, equipment and services for the execution and completion of the above noted Project in accordance with the Contract Documents for the contract sum of: Yearly Operations Total Date: Scenario #1 Scenario #2 Scenario #3 Sept 1 —Dec 31, 2015 2016 2017 2018 2019 Including all applicable taxes, with respect to the Contract in accordance with all terms and conditions of the RFP. INVe understand that the price(s) submitted in this RFP is/are based upon the acceptance of the RFP with ninety (90) days of the RFP Closing Date. In cases where the expiry date of the acceptance period falls on a Saturday, Sunday or holiday, the time of acceptance shall be extended to the first following business day. IAAle have carefully examined all the RFP Documents, have visited the site, have registered with West Elgin's representative conducting the site visit, and have a clear and comprehensive knowledge of the work required under this Contract and of all the working conditions. INVe are in a position to commence the work immediately upon receipt of the Municipality's, or its representative's, written direction, and to carry it through to a prompt and satisfactory conclusion. IIWe hereby certify that, at the time of submitting this RFP, I/we are in full compliance with all tax statutes administered by the Ministry of Finance for Ontario and Canada and that, in particular, all returns required to be filed under all provincial and federal statutes have been filed and all taxes due and payable under the statutes have been paid or satisfactory arrangements for their payment have been made and maintained. Page 16 of 17 Mandatory: IMIe also submit the names of our proposed sub-contractors from whom sub-bids were received, and upon which mylour RFP is based. I/We also submit the sub-bid prices for the trades listed: # TRADE COMPANY SUB-BID PRICE 1 2 3 4 5 6 7 8 9 Mandatory: INVe also submit a list of equipment required for the fulfillment of Landfill Operational duties. Only the heavy equipment listed below and deemed as being necessary for Landfill operations by the Municipality of West Elgin will be permitted to stay at the Landfill throughout the course of the contract. Items not listed will have to be cleared by the Administrator/Treasurer in writing prior to use of such equipment by the proponent in the landfill. # TYPE OF EQUIPMENT MODEL IDENTIFIERS (IF ANY) 1 2 3 4 5 6 7 8 Page 17 of 17 , � OF � to The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma 1. Bryant, Clerk DATE: June 25, 2015 SUBJECT: New Zoning By-law RECOMMENDATION: THAT Council approve the following changes: 1. Section 3 of By-law No. 99-09 be revised to read: On lands zoned Residential First Density (R1), Residential Second Density (R2), Residential Third Density (R3), Hamlet Residential (HR), Future Residential (FR), Rural Residential (RR) and Lakeshore Residential (LR) in the West Elgin Zoning By-law No. 2015-36. 2. Section 2.1 (iii) of By-law No. 2004-68 be revised to read: On lands zoned Hamlet Residential (HR),Rural Residential (RR) and Lakeshore Residential less than 5 acres in the West Elgin Zoning By-law No. 2015-36. 3. Section 1 (n) of By-law No. 2004-77 be revised to read: On lands zoned Hamlet Residential (HR), Rural Residential (RR) and Lakeshore Residential (LR) less than 5 acres in the West Elgin Zoning By-law No. 2015-36. 4. Section 1 (o) of By-law No. 2004-77 be revised to read: On lands zoned General Industrial (M1) in the West Elgin Zoning By-law 2015-36. 5. Section 1 (c) of By-law No. 2014-69 be revised to read: Lands zoned Hamlet Residential (HR), Rural Residential (RR) and Lakeshore Residential (LR) less than 5 acres in the West Elgin Zoning By-law No. 2015-36. 6. That the necessary by-laws be brought forward. INTRODUCTION: The passage of the new comprehensive zoning by-law has implications on a number of general municipal by-laws. That is, in the definitions of built-up areas in the Aldborough, Rodney and West Lorne by-laws are referenced and these zoning by-laws have been repealed. BACKGROUND: The new comprehensive zoning by-law, By-law No. 2015-36, subject to no appeals, will come into force and effect as of June 24, 2015. DISCUSSION: WHAT HAS CHANGED: The West Elgin Official Plan changed the hamlet area designations and as a result, some properties that were zoned Hamlet Residential are now zoned Rural Residential. All three rural residential zones are now combined into one Rural Residential Zone. Those rural residential properties that are greater than 2 acres have been changed to Restricted Agricultural (A3) zone which is the same as the old Special Agricultural (A2) zone. The zoning on properties located in Lots 10 to 19, Concession 14 (south of Gray Line) has been changed from Agricultural (Al) zone to Lakeshore Residential (LR) zone. These fourteen lots range from 6.0 acres to 49.0 acres. Below is a summary of sections of by-law that are affected by the new zoning by- law. 1. By-law No. 99-09 — Property Standards By-law Section 3 —The parking of a commercial motor vehicle...,.shall not be permitted: a) On lands zoned Residential First Density (R1), Residential Second Density (R2), Residential Third Density (R3) and Future Residential (FR) in the Village of Rodney Zoning By-law 89-10, as amended in the Village of West Lorne Zoning By-law No. 89-20, as amended. b) On lands zoned Rural Residential One (RR1), Rural Residential Two (RR2), Hamlet Residential (HR) and Lakeshore Residential (LR) in the Township of Aldborough Zoning By-law No. 90-50, as amended. Comments: Section 3 should be revised to read: On lands zoned Residential First Density (R1), Residential Second Density (R2), Residential Third Density (R3), Hamlet Residential (HR), Future Residential (FR), Rural Residential (RR) and Lakeshore Residential (LR) in the West Elgin Zoning By-law No. 2015-36. 2. By-law No 2004-68 — Cleaning & Clearing of Land By-law Section 2.1 Built-Up Area shall mean: iii) lands zoned Hamlet Residential (HR), Lakeshore Residential (LR), Rural Residential One (RR1) and Rural Residential Two (RR2) in the former Township of Aldborough Zoning By-law No. 90-50. More stringent requirement applies to built-up area under Section 8. Comments: Section 2.1 (iii) should be revised to read: On lands zoned Hamlet Residential (HR) and Rural Residential (RR) in the West Elgin Zoning By-law No. 2015-36. Should all lands zoned Lakeshore Residential be included? 3. By-law No. 2004-77 — Noise Section 1 (n) — Zone 2 means those areas of the municipality specified as follows: HR Hamlet Residential Zone LR Lakeshore Residential Zone RR1 Rural Residential One Zone RR2 Rural Residential Two Zone Pursuant to former Township of Aldborough Zoning By-law 89-20 Section 1 (o) — Zone 3 means those areas of the municipality specified as follows: M1 General Industrial Zone Pursuant to former Village of Rodney Zoning By-law 89-10 and the former Village of West Lorne Zoning By-law 89-20 Schedule 2 — Prohibitions by Time and Place This table outlines restrictions for 19 types of noise. Zone 2 has the same restrictions as the village zone 1. Comments: Section 1 (n) should be revised to read: On lands zoned Hamlet Residential (HR) and Rural Residential (RR) in the West Elgin Zoning By-law No. 2015-36. Should all lands zoned Lakeshore Residential be included? Section 1 (o) should be revised to read: On lands zoned General Industrial (M1) in the West Elgin Zoning By-law 2015-36. 4. By-law No. 2014-69 — Regulate O en Air Burnin Section 1 (d) Built-up Area means: c. Lands zoned Hamlet Residential (HR), Lakeshore Residential (LR), Rural Residential One (RR1) and Rural Residential Two (RR2) in the former Township of Aldborough Zoning By-law No. 90-50 as amended from time to time or subsequently replaced by a new zoning by-law. Burn barrels are not permitted in the built-up area. Comments: The clause recognizes a replacement with a new zoning by-law; however should all lands zoned Lakeshore Residential be included? CONCLUSION: Other than the lands changed from Agriculture (Al) to Lakeshore Residential (LR) amendments to the by-laws as noted above are required. Should By-law Nos. 2404-68, 2004-77 and 2014-69 apply to the fourteen large lots south of Gray Line? These lots are large in size, minimum being 6 acres. Lots that are zoned Restrictive Agriculture are exempt from these by-laws. Therefore it is being suggested that Lakeshore Residential lots greater than 5 acres be exempt from these three by-laws. Respectfully Submitted, Reviewed by: Norma I. Bryant, MonBA,AMCT Scott awley PA, CGA Clerk Administrat rlTreasurer v ,roae F Q � s The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Norma I. Bryant, Clerk DATE: June 25, 2015 SUBJECT: Fencing By-law RECOMMENDATION: THAT Council provide direction on proposed fencing by-laws. INTRODUCTION: Draft fencing by-laws have previously been presented to Council. Written comments were submitted to staff. This report reviews these comments. DISCUSSION: Comments have been printed in capitals on the attached draft by-laws. Below is a summary of the comments received. Page # Comments received item # 2 (1.5) Add - including shrubs and 1.8 includes shrubs and hedges hedges in the definition 3 (2.2 a) Exemption should not be granted This section applies to road to municipality allowances. Should the municipality be responsible for fencing along road allowances? This exemption is allowed under the Line Fences Act. 4 (2.10) Can we enforce sharing of costs? Under Municipal Act, a municipality has the same privileges as a natural person and therefore can enforce this by-law 9 (3.2) No restrictions on fencing in front This would result in restrictions and on interior side yard and rear 10 3.3 b Remove yard fencing only. 10 (3.4 ) No restrictions on fencing in exterior side yard 10 (3.5) No restrictions on fencing of through lots 10 (3.4 a) Allow 6 foot fence in exterior side and Respectfully Submitted, Reviewed by: A -L� "--p4ro--t Norma I. Bryant, HonBA,AMCT Cott&Gawle�y, CPA, GA Clerk AdministratorTFreasurer Attachments 1. Draft by-law to exempt parts of the municipality from the Line Fences Act. 2. Draft by-law to prescribe height and description of fences in areas exempt from the Line Fences Act 4% THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. Being a by-law to exempt parts of the Municipality of West Elgin from the Line Fences Act WHEREAS Section 8 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Act; and WHEREAS Section 9 of the Municipal Act provides that Sections 8 and 11 shall be interpreted broadly so as to confer broad authority on municipalities to (a) enable municipality to govern their affairs as they consider appropriate and, (b) to respond to municipal issues; and WHEREAS Section 11 of the Municipal Act provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Municipal Act and subject to certain provisions as outlined in the Municipal Act; and WHEREAS Subsections 98(1) and (2) of the Municipal Act provide that a by-law may be passed by a municipality stating that the Line Fences Act, R.S.O., c.L.17 does not apply to all or any parts of the municipality, subject to the continuing applicability of Section 20 of the Line Fences Act; NOW THEREFORE the Council of the Municipality of West Elgin enacts as follows: 1 DEFINITIONS In this by-law: 1.1 Actual Cost means the total cost of the construction, replacement, maintenance or repair (as applicable) of a division fence, other than a fence described in Subsection 1.3, and includes taxes, the value of the material used and the value of the labour performed to complete the work. 1.2 Adjoinin__ owner wner means the person who owns the land adjacent to land of another landowner seeking to build a division fence. 1.3 Basic Cost means the total cost of construction, replacement, maintenance or repair (as applicable) of a four (4) foot high, 1 Y2 inch mesh, steel chain link fence. 1.4 Built-Up Area, shall mean: (a) the former Village of Rodney and adjacent lands as shown on Schedule "A" to this By-law; (b) the former Village of West Lorne and adjacent lands as shown on Schedule "B" to this By-law; (c) lands zoned Hamlet Residential (HR), Lakeshore Residential (LR), Rural Residential One (RR1) and Rural Residential Two (RR2) in the former Township of Aldborough Zoning By-law No. 90-50, as amended from time to time. 1.5 Construct a Fence means to construct, erect, build, install, alter, reconstruct or replace a fence, or case or permit another person to do so. COMMENTS: ADD — INCLUDING SHRUBS AND HEDGES (AS NOTED IN 1.8) 1.6 Designated Official means a By-law Enforcement Officer or Chief Building Official for the Municipality of West Elgin, or as otherwise determined by the Municipality. 1.7 Division Fence means a fence marking the boundary between abutting parcels of land. 1.8 Fence means a barrier or partition erected or grown, including shrubs and hedges, which may or may not define the boundary line of a property but shall not include a building or structure as defined in the Ontario Building Code or regulations for the Zoning By-law. 1.9 Municipality means the Corporation of the Municipality of West Elgin. 1.10 Owner means an owner, lessee, tenant, mortgagee in possession and the person in charge of any property. 1.11 Person shall include a Firm Partnership, Company, Corporation or Contractor of Owner. 1.12 Public Highway means a street or highway being a Provincial Highway under the jurisdiction of the County of Elgin or the Municipality of West Elgin, or assumed by the municipality or being constructed under an agreement with the municipality. 1.13 Public Authority means the federal or provincial government, crown agents, school boards and regional municipalities, to whom the context can apply but specifically excludes the municipality. 1.14 Unopened road allowance means lands owned by the municipality but which have yet to be designated as a public highway by enactment of a by-law. 2 PROVISIONS 2.1 From and after the date of enactment of this by-law, the provisions of the Line Fences Act, except Section 20 of the Line Fences Act, shall no longer apply to the Built Up Area of the municipality. 2.2 The provisions of this by-law do not apply in the following circumstances: (a) to any lands that constitute a public highway, including lands abutting a public highway that are held as a reserve by a municipality or other public authority; or to lands being held by a municipality or other public authority as an unopened road allowance or for future public highway purposes; COMMENTS: IN EVERY SITUATION THE MUNICIPALITY SHOULD BE TREATED LIKE ANY OTHER NEIGHBOUR WOULD BE (ACCOUNTABILITY & RESPONSIBILITY) (b) where an owner has initiated proceedings under the Line Fences Act prior to the enactment of this by-law. 2.3 An owner of land may construct, replace, repair and maintain a division fence. 2.4 Where the owners of adjoining lands are in agreement or are able to reach agreement on the details of construction or replacement of a division fence, each of them shall construct or replace a reasonable proportion of the division fence; or shall bear a reasonable and just proportion of the cost of any work required to do so, in accordance with the agreement reached between the owners, regardless of any provision to the contrary in this by-law. 2.5 Where the owners of adjoining lands cannot agree or reach an agreement as referred to in section 2.4 above, an owner desiring to construct or replace a division fence may do so subject to complying with the following requirements: (a) The owner must deliver a notice (the "Notice of Intent") to the adjoining owner by registered mail, advising of his or her intent to construct or replace a division fence; (b) The Notice of Intent must contain the following minimum information: i) a copy of three (3) written quotes for the actual cost or basic cost for the fencing work to be undertaken. ii) a paragraph stating that the construction or replacement of the division fence will commence fourteen days after the mailing of this Notice of Intent and the owner may seek a contributory payment for the work to the division fence from the adjoining owner in accordance with the applicable by-law". iii) a further paragraph stating that "the adjoining owner may obtain three (3) additional quotes for presentation to the owner not later that ten business days from the date of mailing of the Notice of Intent; and iv) a complete copy of this by-law must be attached to the Notice of I ntent. CQ 2.6 In cases where the cost of construction or replacement of a division fence is in dispute, the cost shall be apportioned as follows: (a) the adjoining owner shall pay fifty percent (50%) of the basic cost or fifty percent (50%) of the actual cost, whichever is the lesser, having considered all the fencing quotes exchanged; and (b) the owner shall pay the balance of the actual cost. 2.7 Subject to Section 2.8 and 2.9, once a fence has been erected, the cost of repairs or maintenance to a division fence shall be borne equally by the owner and the adjoining owner. 2.8 The cost of repairs to a division fence shall be borne: (a) by the owner if her or his invitees caused the damage necessitating the repair. (b) by the adjoining owner if her or his invitees caused the damage necessitating the repair. (c) subject to Section 2.9, equally by the owner and the adjoining owner if the damage necessitating the repair was caused by a natural disaster. 2.9 If a tree is thrown down by accident, carelessness, negligence, deliberate intent or otherwise, so as to cause damage to a division fence, the owner of the lands on which the tree stood shall, at his sole expenses, forthwith remove the tree and repair the fence. 2.10 Where the municipality if the adjoining owner of lands other than lands described in Subsection 2.2(a), the cost of construction, replacement, repair or maintenance of a division fence shall be assigned as follows: (a) the owner shall pay 99% of the cost of the work; (b) the municipality shall pay 1% of the cost of the work. COMMENTS: REMOVE — NOT CERTAIN WHETHER THIS IS LEGALLY ENFORCEABLE OR DEFENDABLE — DOES NOT MAKE GOOD NEIGHBOUR 2.11 Compliance with this by-law does not exempt an owner or the adjoining owner from the requirement to comply with By-law No. , the Fence By-law. 3 ADMINISTRATION, ENFORCEMENT AND PENALTY PROVISIONS 3.1 The administration and enforcement of the By-law shall be under the authority of the Designated Official. 3.2 Every person or owner who contravenes any provision of this By-law is, upon conviction in a court of competent jurisdiction, therefore guilty of an offence and shall be liable to a fine as provided under the Provincial Offences Act. 05- 3.3 In this by-law, where any person is directed to any matter or thing, in default of it being done by the person directed or required to do it, such matter or thing may be done at his or her expense by the Municipality of West Elgin or its agents and such expense may be recovered by action or in like manner as municipal taxes. 4 TITLE 4.1 This by-law shall be cited as the "Division Fence By-law". 5 EFFECTIVE DATE 5.1 This by-law shall come into force upon the date of final passing thereof. THE CORPORATION OF THE MUNICIPALITY OF WEST ELGIN BY-LAW NO. Being a by-law to prescribe the height and description of fences in certain areas of the Municipality of West Elgin WHEREAS Section 8 of the Municipal Act 2001, S.O. 2001, c.25, as amended, provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Act; and WHEREAS Section 9 of the Municipal Act provides that Sections 8 and 11 shall be interpreted broadly so as to confer broad authority on municipalities to (a) enable municipality to govern their affairs as they consider appropriate and, (b) to respond to municipal issues; and WHEREAS Section 11 of the Municipal Act provides that a lower-tier municipality may pass by-laws respecting matters within the spheres of jurisdiction described in the Municipal Act and subject to certain provisions as outlined in the Municipal Act; and NOW THEREFORE the Council of the Municipality of West Elgin enacts as follows: 1 DEFINITIONS In this by-law: 1.1 Built-Up Area, shall mean: (a) the former Village of Rodney and adjacent lands as shown on Schedule "A" to this By-law; (b) the former Village of West Lorne and adjacent lands as shown on Schedule °B" to this By-law; (c) lands zoned Hamlet Residential (HR), Lakeshore Residential (LR), Rural Residential One (RR1) and Rural Residential Two (RR2) in the former Township of Aldborough Zoning Bylaw No. 90-50, as amended from time to time. 1.2 Construct a Fence means to construct, erect, build, install, alter, reconstruct or replace a fence, or case or permit another person to do so. 1.3 Designated Official means a By-law Enforcement Officer or Chief Building Official for the Municipality of West Elgin, or as otherwise determined by the Municipality. 1.4 Division Fence means a fence marking the boundary between abutting parcels of land. By-law No. P. 2 Fence By-law 1.5 Fence means a barrier or partition erected or grown, including shrubs and hedges, which may or may not define the boundary line of a property but shall not include a building or structure as defined in the Ontario Building Code or regulations for the Municipality of West Elgin Zoning By-law. 1.6 Fence of open construction means a fence constructed so that at least one third (113) of its vertical surface area is open space, enabling motorist and pedestrians to have a clear view through such fence. 1.7 Height means the vertical distance measured between the average finished grade and the highest point of the fence. In the case of a fence located on top of a retaining wall or berm, height means the combined vertical distance between the lowest point of the retaining wall or berm and the highest point of the fence. 1.8 Lot means all contiguous land under one ownership. 1.9 Lot, Through means a lot which has street access on two or more streetlines, other than a corner lot. 1.10 Lot, Corner means a lot situated at the intersection of two or more streets, or a lot abutting one or more parts of the same street, where such intersections have an angle of intersection of 135 degrees or less or located on the curve of a street where the angle of intersection of the projected tangents of the streetline does not exceed 135 degrees. 1.11 Lot Line means any boundary of a lot and the vertical projection thereof. 1.12 Lot Line Front means the lot line that abuts the street except that; (a) in the case of a corner lot or through lot, the shorter line abutting a street shall be deemed the front lot line; (b) in the case of corner or through lots, with two lot lines of equal length abutting streets, the lot line that abuts the wider street shall be deemed to be the front lot line. Where the streets are of equal width, the lot line that abuts the County road shall be deemed to be the front lot line. 1.13 Lot Line Rear means the lot line opposite to the front lot line except where the side lot lines intersects, as in the case of a triangular lot, in which case the rear lot line shall be represented by the point of intersection of the side lot lines. 1.14 Municipality means the Corporation of the Municipality of West Elgin. 1.15 Owner means an owner, lessee, tenant, mortgagee in possession and the person in charge of any property. 1.16 Person shall include a Firm Partnership, Company, Corporation or Contractor of Owner. 1.17 Public High means a street or highway being a Provincial Highway under the jurisdiction of the County of Elgin or the Municipality of West By-law No. P. 3 Fence By-law Elgin, or assumed by the municipality or being constructed under an agreement with the municipality. 1.18 Shrubs and Hedges means a continuous line of plantings or plant material arranged to form a fence or boundary. 1.19 Sight Triangle means an area free of buildings or structures higher than 0.6 metres (2 feet) which is determined by measuring from the point of intersection of streetlines on a corner lot to a prescribed distance or by measuring from the point of the intersection of any streetline and driveway to a prescribed distance. 1.20 Structure means anything constructed or erected which requires location on or in the ground or is attached to something having location on or in the ground but shall not include a fence, a retaining wall less than 0.6 metres (2 feet) in height, lawn ornament or a shrub or hedge. 1.21 Yard means an uncovered area on a lot lying between the lot line and the nearest part of any building or structure on the lot. 1.22 Yard Exterior Side means a side yard immediately adjacent to a street or a reserve abutting a street, extending from the front yard to the rear yard of any lot. 1.23 Yard. Front means a yard extending across the full width of the lot between the Front Lot Line of the lot and the nearest part of the nearest building or structure on the lot. 1.24 Yard Interior Side means the yard between the side lot line and the nearest part of any building or structure extending from the front yard to the rear yard of a lot. 1.25 Yard, Rear means the yard expending across the full width of the lot between the rear lot line of the lot and the nearest part of the nearest building or structure on the lot. 1.26 Yard, Side means the yard between the side lot line and the nearest part of the nearest building or structure extending from the front yard to the rear yard of a lot. 1.27 Unopened road allowance means lands owned by the municipality but which have yet to be designated as a public highway by enactment of a by-law. 1.28 Zone means a zone category in a By-law enacted pursuant to Section 34 of the Planning Act, as amended, or a predecessor of that Section. 2 RESTRICTIONS ON FENCES 2.1 This by-law shall apply to Built-Up Area of the Municipality of West Elgin as defined in this by-law. 2.2 This by-law shall not apply to fencing around swimming pools, which are governed by By-law 98-47 as amended by By-law No. 2012-10. jr By-law No. P. 6 Fence By-law 6 VARIANCES 6.1 Notwithstanding the provisions of this by-law, nothing shall prevent the construction and maintenance of a fence constructed for public services by the Municipality or any other government agency. 6.2 Notwithstanding any provisions respecting the height of fences in this by- law, where the Municipality has entered into a subdivision or site plan agreement requiring any fence to form part of a required architectural or noise attenuation feature, such fence shall be exempt from the height restrictions set out in the by-law for such fence and shall be the height set forth for such applicable seditions or site plan control agreement. 6.3 The requirements of this by-law do no apply to a fence that was constructed lawfully prior to the day on which this by-law came into force. 7 ADMINSTRATION ENFORCEMENT AND PENALTY PROVISIONS 7.1 In the event that complaints are received in writing by the Municipality, the Chief Building Official shall inspect the fence subject to the complaint. 7.2 If, in the opinion of the Chief Building Official, the said fence does not comply with the provisions of this by-law, the Chief Building Official shall notify in writing, the owner, agent or person responsible for the said fence of the requirement to bring the fence into compliance with the provisions of the by-law. Notice in writing shall be deemed delivered when it has been: (a) Personally served; or (b) Sent by registered mail to the address of the owner, as shown on the last assessment roll, on the fifth (5th) day after mailing; or (c) When posted on the offending fence. 7.3 Failure to comply with the written direction of the Chief Building Official constitutes a contravention of this by-law for which the owner, agent or person responsible can be subject to the penalty set out in Section 12 of this by-law. By-law No. P. 4 Fence By-law 2.3 No person shall use any barbed wire or other barbed material of a nature which could be injurious to the public in the construction of, or in connection with, any fence in the Municipality, except where such a fence is located within an industrial zone and provided such materials are used at a height of at least 6 feet (1.8 metres) above the finished grade. 2.4 No person shall permit a fence or any attachment to a fence to be used as a conductor of an electrical current. 2.5 No person shall erect a fence on or in any municipal easement unless the fence is constructed in accordance with the applicable easement document. Furthermore, the Municipality shall not be responsible for any damage to a fence during the course of or regular or emergency maintenance within such easement. 2.6 No person shall construct a fence that contains a gate structure that abuts Municipality owned property without being granted an exemption from the Municipality. 2.7 No person shall construct a fence that is greater than 0.6 metres (2 feet) in height along any point of a Sight Triangle and such fence must be of open construction. 2.8 No fence shall be erected between two abutting dwellings where the distance between such dwellings is 0.6 metres (2 feet) or less. 2.9 No fence shall be erected closer than 0.3 metres (1 foot) from any lot boundary abutting a public highway. 2.10 Notwithstanding the provisions of section 2.3, the maximum height of any fence shall be 6 feet (1.8 m) in any zone unless specified by section 4 of this by-law. 3 FENCES IN RESIDENTIAL ZONES For any residential use in the Built-up Area, the following shall apply: 3.1 Fences in Rear Yards No fence erected in a rear yard shall exceed 1.8 metres (6 feet) in height. 3.2 Fences in Front Yards No fence erected in a front yard shall exceed 1.0 metres (3.3 feet) in height and shall be constructed as a fence of open construction. COMMENTS: REMOVE 3.3 Fences in Interior Side Yards (a) No fence erected in an interior side yard shall exceed 1.8 metres (6 feet) in height. (b) Notwithstanding Section 3.2, if a fence is a division fence, the subject fence may be erected to a point opposite the front corner of the building nearer the road. By-law No. P. 5 Fence By-law COMMENTS: REMOVE (b) 3.4 Fences in Exterior Side Yards (a) No fences erected in an exterior side yard shall exceed 1.0 metres (3.3 feet) in height. COMMENTS: CHANGE FROM 3.3 FEET TO 6 FEET (b) Notwithstanding section 3.4 (a), if the residence is set back further than the minimum setback required by the current Zoning By-law, then a fence not exceeding 1.8 metres (6 feet) may be constructed if such fence meets minimum setbacks as required by the current Zoning By-law. COMMENTS: REMOVE SECTION 3.4 3.5 Fences in Through Lots A fence having a maximum height of 1.8 metres (6 feet) may be erected along the side lot lines. A fence may not be closer than 7.5 metres (25 feet) to the front or rear lot line. However, it may extend to the dwelling if the dwelling is within this setback. COMMENTS: REMOVE 4 FENCES IN COMMERCIAL INDUSTRIAL INSTITUTIONAL AND OPEN SPACE ZONES In a commercial, industrial, institutional or open space zone, the following shall apply: 4.1 No fence shall exceed 3.04 metres (10 feet) in height. 4.2 No fence shall be erected having a height in excess of 1.8 metres (6 feet) from the exterior side lot line to the established building line of the main building erected on the lot. 4.3 No fence shall be erected having a height in excess of 1.23 metres (4 feet) between the established building line of the main building on the lot, and a setback of 3.04 metres (10 feet) from the front lot line. 4.4 A fence shall be of open construction. 5 CONSTRUCTION AND MAINTENANCE 5.1 All fences shall be maintained in good repair. 5.2 All fences shall be constructed and maintained in a structurally sound condition. 5.3 All fences shall be maintained to prevent an unsafe or unsightly condition. 5.4 Where fifty percent (50%) or more of any fence is to be replaced or repair such replacement and or repairs shall meet the requirements of this By- law. q e N a v a R a u m 2 � The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Spencer Pray, Financial Assistant DATE: June 25, 2015 SUBJECT: Energy Consumption and Green House Gas Emissions for 2013 RECOMMENDATION: That Council accept the Energy Consumption and Green House Gas.Emissions Report for 2013 as presented. INTRODUCTION: Ontario Regulation 397/11 of the Green Energy Act of 2009 requires that municipalities report energy consumption and Green House Gas (GHG) emissions data following the Ministry of Energy reporting schedule. 2013 data will be submitted and made publicly available for July 1, 2015. DISCUSSION: In 2013, the Municipality of West Elgin consumed (all facilities): Electricity 3,237,838 kWh $505,553.68 Natural Gas 169,854 m3 $49,498.60 Total $555,052.28 The numbers above include Hydro and Natural Gas totals for all West Elgin Facilities in 2013. This includes utilities for user pay services such as the Port Glasgow Trailer Park whereby costs are not actually absorbed by the Municipality of West Elgin but are still required to be reported in West Elgin's annual Energy Consumption and Green House Gas Emissions Report. Respectfully Submitted, Reviewed by, 4-r— Spencer Pray R. Scott Gawley� Financial Assistant Administrator/Treasurer iY OF N TggO The Municipality of West Elgin TO: COUNCIL OF THE MUNICIPALITY OF WEST ELGIN FROM: Scott Gawley, Administrator/Treasurer DATE: June 25, 2015 SUBJECT: West Elgin Administration Re-Organization RECOMMENDATION: THAT Council approves the Proposed Staff Organization be approved; AND FURTHER that job description for the C.A.O./Clerk, Treasurer, and Deputy Clerk are approved; AND FURTHER that the position of Treasurer be advertise according to policy in July 2015. INTRODUCTION: The current organizational structure has served the Municipality well in the past, however with changes in the municipality legislative responsibilities it recommended that with potential retirements the current organizational structured was reviewed. DISCUSSION: The recommended changes: 1. The Administrator/Treasurer position be changed to Chief Administrative Officer (C.A.O.)!Clerk. 2. The Clerk Position will be part of the C.A.OIClerk position. 3. The position of Treasurer is created as a stand-alone position. 4. The position of Financial Assistant is eliminated. 5. The position of Deputy Clerk is created. The job descriptions have been created and are recommended for adoption. Respectfully Submitted by: Scott Gawley, A, CGA Administrator/Treasurer Attachments Proposed Organization Chart t s U o 1 o co M. cu 0 u }=Y ei LL eC ii 0 'j CL C. ® V ' s Q1 o U {n SL +tlJ LO L1 l 3 y O fJ - � W ©, ® u aj a N CL B cu Q Ln fn Lj E 1!i fL !� OF J M `Cry r1 rn Oft`�99�♦ The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 25, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR CHARLES AND LOIS WOOLNER RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application for Charles and Lois Woolner, West Part Lot 3, Concession 2 WD provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed parcel; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) That Municipal drain re-apportionments (if required) have occurred. BACKGROUND: An application for proposed severance was submitted to the Municipality by Charles and Lois Woolner. The owners/applicants are requesting the severance of a 0.10 ha (0.26 ac) parcel of land, legal description as West Part Lot 3, Concession 2 WD, on the north side of Johnston Line, in the geographic Township of Aldborough, and known municipally as 20566 Johnston Line (as shown on the attached Key Map) to be added to an adjacent farm parcel, 20546 Johnston Line. The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent farm parcel. The proposed severed parcel will have an area of 929.03 m2 (10,000 ft.2, 0.23 ac), with a frontage of 15.24 m (50.0 ft.) and a depth of 60.96 m (200.0 ft.). The proposed severed lands are vacant. The proposed retained parcel will have an area of 0.27 ha (0.68 ac) and has frontage along Johnston Line. The proposed retained parcel contains a single detached dwelling and is serviced with private water and private septic system. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. The proposed severance application is also associated with another severance application that will result in a land swap between 20546 Johnston Line and 20566 Johnston Line. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no new lot is created Comment: The proposed severance application is to facilitate a lot addition for an adjacent farm parcel. The owners' reason for severing the parcel of land and merging with the adjacent non-farm residential parcel is to correct the boundaries of the parcel as the lands are to be used for farm use. No new lot will be created as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated 'Agricultural Area' on Schedule `A' Land Use in the County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a lot addition for an adjacent farm parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. Consent policies permit a severance for the purposes of adjusting or correcting lot boundaries and permit the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Comment: The proposed severance application is to facilitate the severance of a parcel of land from a non-farm residential parcel to be added to an abutting farm parcel. The owner's reason for the land swap is to correct the boundaries. The land swap will create more efficient parcels. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being added. Conclusion: The proposed severance application conforms to the Municipality of West Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The proposed severed parcel will be rezoned from Rural Residential (RR) Zone to Agricultural (Al) Zone. The Al Zone permits agricultural uses. The proposed retained parcel will remain zoned Rural Residential (RR) Zone. The RR zone will permit a single unit dwelling, bed and breakfast establishment, day care centre and home occupation. The proposed retained parcel meets all RR Zone provisions. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP R. Scott Gawley, P.A., C.G.A. Planner Administrator/Treasurer KEY MAP e--15©' a� � �1CUSe Car.ac1�: 4- ©i 4 Proposed Severed Parcel n 3 N c �C bj The Municipality of West Elgin TO: MAYOR AND COUNCIL, MUNICIPALITY OF WEST ELGIN FROM: HEATHER JAMES, MCIP, RPP, PLANNER DATE: JUNE 25, 2015 SUBJECT: PROPOSED CONSENT APPLICATION FOR CHARLES WOOLNER RECOMMENDATION: THAT Council of the Municipality of West Elgin recommend APPROVAL to the Land Division Committee of the County of Elgin for the proposed severance application for Charles Woolner, West Part Lot 3, Concession 2 WD provided the following conditions are included: a) That a Zoning By-law Amendment is in force and effect for the severed parcel; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) That Municipal drain re-apportionments (if required) have occurred. BACKGROUND: An application for proposed severance was submitted to the Municipality by Charles Woolner. The ownerlapplicant is requesting the severance of a 0.10 ha (0.26 ac) parcel of land, legally described as West Part Lot 3, Concession 2 WD, on the north side of Johnston Line, in the geographic Township of Aldborough, and known municipally as 20546 Johnston Line (as shown on the attached Key Map) to be added to an adjacent non-farm residential parcel, 20566 Johnston Line. The proposed severed lands are zoned General Agricultural (Al) in the Municipality of West Elgin Zoning By-law 2015-36 and designated Agricultural in the Municipality of West Elgin Official Plan. The purpose of the severance is to facilitate a lot addition for an adjacent residential parcel. The proposed severed parcel will have an area of 0.10 ha (0.26 ac), a width of 45.72 m (150.0 ft.) and a depth of 22.86 m (75.0 ft.). The proposed severed lands are vacant. The proposed retained parcel will have an area of 39.79 ha (98.32 ac) and has frontage along Johnston Line. The proposed retained parcel contains a single detached dwelling and associated agricultural buildings and is serviced with private water and private septic system. Agricultural and non-farm residential uses surround the subject lands. The location of the subject lands are on the attached Key Map. The proposed severance application is also associated with another severance application that will result in a land swap between 20546 Johnston Line and 20566 Johnston Line. DISCUSSION: Provincial Policy Statement (PPS) Under Section 3(5) of the Planning Act, the Municipality "shall be consistent with" matters of provincial interest as set out in the Provincial Policy Statements (PPS). Lot adjustments in prime agricultural areas are also permitted for legal or technical reasons which includes easements, provided no new lot is created Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The owner's reason for severing the parcel of land and merging with the adjacent non-farm residential parcel is to correct the boundaries of the parcel as the lands are currently used for residential purposes. No new lot will be created as a result of this severance. Conclusion: The proposed severance application is consistent with the PPS. County of Elgin Official Plan The subject lands are designated `Agricultural Area' on Schedule `A' Land Use in the County of Elgin Official Plan. Section E1.2.3.4 Lot Creation on Lands in the Agricultural Area permits minor boundary adjustments for legal or technical reasons that do not result in the creation of a new lot. Comment: The proposed severance application is to facilitate a lot addition for an adjacent non-farm residential parcel. The proposed lot addition will result in a minor boundary adjustment. No new lot will be created as a result of the severance. Conclusion: The proposed severance application conforms to the County of Elgin Official Plan. Municipality of West Elgin Official Plan The subject lands are designated as Agricultural in the Municipality of West Elgin Official Plan. Consent policies permit a severance for the purposes of adjusting or correcting lot boundaries and permit the transfer of small amount of land to be added to an abutting lot provided: a) The conveyance does not lead to the creation of an undersized, irregularly shaped lot(s) unsuited to the purpose for which it is being used or proposed to be used, or contrary to the provision of the Zoning By-law unless the By-law is otherwise amended or a variance is granted; b) The lands being conveyed are registered in the same name and title as the lands to which they are being added; and, c) It is stipulated in the granting of the severance that any subsequent conveyance or transaction will require a future severance. Comment: The proposed severance application is to facilitate the severance of a parcel of land from an agricultural parcel to be added to an abutting non-farm residential parcel. The owner's reason for the land swap is to correct the boundaries. The land swap will create more efficient parcels. No undersized, irregularly shaped lots will result from the proposed severance. As a condition of severance, the lands being conveyed will be registered in the same name and title as the lands to which they are being added. Conclusion: The proposed severance application conforms to the Municipality of Vilest Elgin Official Plan. Municipality of West Elgin Zoning By-law 2015-36 The proposed severed parcel will be rezoned from Agricultural (All) Zone to Rural Residential (RR) Zone. The RR zone will permit a single unit dwelling, bed and breakfast establishment, day care centre and home occupation. The proposed retained parcel will remain zoned General Agricultural (Al) Zone. The Al Zone permits agricultural uses. Respectfully Submitted, Reviewed by: Heather James, MCIP, RPP . Scott Gaw ey,. .P.A., C.G.A. Planner Administrator/Treasurer KEY MAP a S Allano f r f5p1 r � i a � o well c i ` Far h I ��� I� m�'tafl5� h cLa 40� r I r� Frefd �l1, • .50 v Proposed Severed Parcel I tw in F eN N Ministry of Ministere des Transportation Transports Office of the Minister Bureau du ministre - Ferguson Block,3 m Floor Edifice Ferguson,3 e stage 77 Wellesley St.West 77,rue Wellesley ouest Toronto,Ontario Toronto(Ontario) Ontario M7A 1Z8 M7A 1Z8 416-327-9200 416-327-9200 www.ontario.caltransportation www.ontario.caltransports M2015-2414 June 10, 2015 His Worship Bernie Wiehle Mayor Municipality of West Elgin 22413 Hoskins Line PO Box 490 Rodney ON NOL 2CO Dear Mayor Wiehle: It is my pleasure to take this opportunity to share news affecting off-road vehicle (ORV) use in Ontario. I recognize that a number of Ontarians enjoy the use of their ORVs as well as the economic and tourism benefits and increased mobility associated with on-road use of ORVs. As such, I am committed to a collaborative approach in our development of policy. This collaborative approach included successful in-person consultations in January 2015, with the participation of 30 different stakeholder groups representing enforcement, municipalities, public health, ORV industry members, agricultural groups and trail organizations. Fallowing that consultation, my ministry continued their engagement efforts by posting proposals to both the government's Regulatory and Environmental Registries for 45 days in order to seek additional feedback from the public. The period for public feedback ended on April 13, 2015, and we received almost 1,800 submissions. am pleased to announce, as a result of these efforts, that existing on-road access rules for"single-rider" ATVs will be extended to additional ORV types which meet specified voluntary off-highway industry standards. These changes will take effect on July 1, 2015, and will allow two-up all-terrain vehicles (ATVs), side-by-side ATVs and utility terrain vehicles (UTVs) on permitted provincial highways and municipal roads where bylaws permit their use. Notably, there are no changes to the ORV municipal bylaw authority provided in the Highway Traffic Act(HTA). However, municipalities are encouraged to review existing bylaws to ensure they apply to these new ORV types. Additionally, these new ORV types require some safety rules unique to their configurations that do not currently apply to "single-rider"ATVs (e.g.; seat belt requirements, helmets and minimum age for passengers, etc.). While existing Highway Traffic Act offences will immediately apply, the focus of the next three months will be to educate the public about Ontario's road rules for these new ORV types and their additional safety requirements. ../2 -2- I assure you that my ministry recognizes the importance of a vibrant, sustainable and safe power sports sector in Ontario, and we support providing Ontarians with options to safely explore our vast province. To this end, I have asked ministry staff to continue to engage stakeholders and community partners in discussions, including the topic of extending on-road access to additional types of ORVs such as UTVs, to ensure Ontario remains amongst the top jurisdictions in road safety. I thank you for your support and input on this initiative. My ministry looks forward to continue working with our municipal partners, as well as with enforcement, ORV and trail organizations, and interested road safety partners in communicating these changes during the public education period. Sincerely, Steven Del Duca Minister hM Muscular *M D Yp stro hie DystrophyCanada muscula ire Canada May 29, 2015 West Elgin (Rodney Station 1)Fire Department CIO: Tim Blain, Muscular Dystrophy Canada Chairperson 22413 Hoskins Line PO Box 490 Rodney, ON NOL 2C0 Dear Tim, Since 1954, the charity of choice for Canadian Fire Fighters has been Muscular Dystrophy Canada and more than 60 years later this time-honoured tradition continues. Fire Fighters not only are our most important stakeholder, but are our best champions and ambassadors. Last year Canadian Fire Fighters raised $3.2 million in support of those affected by neuromuscular disorders. We are especially proud of the achievements and accomplishments of the Ontario Fire Fighters. From April 1st, 2014—March 31St, 2015, with the support of 272 Ontario Fire Departments/ Associations, Ontario Fire Fighters together raised $1,231,000. Congratulations! Thank you to the West Elgin(Rodney Station 1) Fire Department for your dedication and commitment. Your generous gift of$1,604.37 during this past year is helping to change the lives of those affected. Because of your support,we are able to continue to build our community, expand the reach of our support services, and provide a brighter future to those who refuse to let their neuromuscular disorder diminish their hope for a positive, active and fulfilling future. Fire Fighters are an important member of the Ontario Fire Fighter Fundraising Team. Fire Fighter fundraising continues to be our largest and most significant source of revenue and we are extremely proud to be affiliated with you. To date Canadian Fire Fighters have raised over $81 million in support of those affected. Muscular Dystrophy Canada and Fire Fighters have been funding research and searching for a cure for neuromuscular disorders for more than 60 years. With your help,we continue to get closer. Again, on behalf of Muscular Dystrophy Canada and the thousands of Canadians affected,thank you! Should you have any questions or if I can be of any assistance, please do not hesitate to contact me at 519.850.8700/ 1.877.850.8720 ext. 1302 or e-mail carde.gibson @muscle.ca. Neuromuscular disorders connect us. But they don't define us. Together, we can be stronger! Warmest Regards, cwy�j 940PL , Carrie Gibson Revenue Development Coordinator, Fire Fighters Southwestern Ontario CC: Mayor Bernie Wiehle, Municipality of West Elgin London Community Office, 383 Richmond St.Suite 915,London,ON N6A 3C4 T 519.850.8700 1.877.850.8720 F 519.850.8701 W muscle.ca A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK IN MOVING MUSCLES FOR MORE THAN 50 YEARS. Taxation Charity Registration Number 11D775 5837 RR0001 Muscular A�Dystrophie DystrophyCanada muscula ire Canada May 29,2015 West Elgin (West Lorne Station 2) Fire Department - CIO: Luke Restapkevicius, Muscular Dystrophy Canada Chairperson 10407 Dunborough Rd RR 3 Dutton, ON NOL 1JO Dear Luke, Since 1954, the charity of choice for Canadian Fire Fighters has been Muscular Dystrophy Canada and more than 60 years later this time-honoured tradition continues. Fire Fighters not only are our most important stakeholder, but are our best champions and ambassadors. Last year Canadian Fire Fighters raised $3.2 million in support of those affected by neuromuscular disorders. We are especially proud of the achievements and accomplishments of the Ontario Fire Fighters. From April 16, 2014—March 31st, 2015,with the support of 272 Ontario Fire Departments/ Associations, Ontario Fire Fighters together raised $1,231,000. Congratulations! Thank you to the West Elgin (West Lorne Station 2) Fire Department for your dedication and commitment. Your generous gift of$2,562.26 during this past year is helping to change the lives of those affected. Because of your support,we are able to continue to build our community, expand the reach of our support services, and provide a brighter future to those who refuse to let their neuromuscular disorder diminish their hope for a positive, active and fulfilling future. Fire Fighters are an important member of the Ontario Fire Fighter Fundraising Team. Fire Fighter fundraising continues to be our largest and most significant source of revenue and we are extremely proud to be affiliated with you. To date Canadian Fire Fighters have raised over $81 million in support of those affected. Muscular Dystrophy Canada and Fire Fighters have been funding research and searching for a cure for neuromuscular disorders for more than 60 years. With your help,we continue to get closer. Again, on behalf of Muscular Dystrophy Canada and the thousands of Canadians affected, thank you! Should you have any questions or if I can be of any assistance, please do not hesitate to contact me at 519.850.870011.877.850.8720 ext. 1302 or e-mail carrie.gibson @muscle.ca. Neuromuscular disorders connect us. But they don't define us. Together, we can be stronger! Warmest Regar s, t Carrie Gibson Revenue Development Coordinator, Fire Fighters Southwestern Ontario CC., Mayor Bernie Wehle, Municipality of West Elgin London Community Office: ..........................._.,.-. 383 Richmond 5t.Suite 915,London,ON NBA 3C4 T 519.850.8700 1.877.850.8720 F 519.850.8701 W muscfe.ca A SPECIAL THANKS TO FIRE FIGHTERS AND CHAPTER VOLUNTEERS FOR THEIR OUTSTANDING WORK IN MOVING MUSCLES FOR MORE THAN 50 YEARS, Taxation Charity Registration Number 110775 51137 RR0001 T Elgin('-0i -I, .-i-A k 511 Julio 10, 2015 Ken Petersen, Manager Provincial Planning Policy Branch 777 Bay Street, 13th Floor Toronto, ON M5G 2E5 Dear Mr. Petersen: Subject: Bill 73-Changes to the Development Charges Act, 1997 and the Planning Act, -1990 (Reference 1=-13R Registry Number 0-1?--gwi) Please be advised that Elgin County Council adopted the following resolution at its meeting held on June 9, 2015: "THAT County Council endorse the report titled "Bill 73 -Changes to the Development Charges Act, 1997 and the Planning Act, 1990 prepared by the Manager of Planning; and, THAT the report be submitted to the Minister of Municipal Affairs and Housing in response to the Province's request for comments; and, THAT the report be forwarded to the Association of Municipalities of Ontario and to Elgin County's municipal partners for their information. - Carried. (signed)Warden Paul Ens" Please consider comments in the attached report titled "Bill 73- Changes to the Development Charges Act, 1997 and the Planning Act, 1990" as the County's official position. Yours truly, *aYth� Katherine Thompson, Marketing and Communications Coordinator Enclosure cc The Honourable Ted McMeekin, Minister of Municipal Affairs and Housing Association of Municipalities of Ontario County of Elgin Elgin Municipal Partners Administrative ServIces 4 SO G.-t IZA- $t.Thomas.ON N5R 5V1 Phone:519-631-1460 www.elgincounty.ea Jill 154 i E, m OLlllt ° A� jA�*f rc REPORT TO COUNTY COUNCIL FROM: Steve Evans, Manager of Planning DATE: May 27, 2015 SUBJECT: Bill 73 — Changes to the Development Charges Act, 1997 and the Planning Act, 1990 INTRODUCTION. Starting in 2013, the Provincial government undertook province-wide consultations on tho Dovolopmont Chargao and Planning Aota. The otatod purp000 of tha roviow wao to ensure both systems are predictable, transparent, cost effective and responsive to the changing needs of our communities. The Province is now proposing legislative changes to the Development Charges Act, 1997 and the Planning Act, The Province has stated that Bill 73 -the proposed Smart Growth for Our Communities Act would give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to make local decisions and make it easier to resolve disputes. This report provides County Council with a review of changes to the Planning Act, that will streamline land use planning and appeals in Untarlo. As the county of Elgin ooes not have a Development Charges By-Law, proposed changes to that Act under Bill 73 are not reviewed in this report. Analysis Changes to the Planning Act include additional sections and provide for new regulations covering a range of issues to enhance transparency and public participation in reaching decisions, provide additional dispute resolution procedures, etc. Attached is a list of changes being proposed which will be addressed in the table below. Comments can be made through the Environmental Bill of Rights Registry until June 3, 2015. Some of the proposed changes are positive and could be supported by the County of Elgin. There are other changes that may not be as well suited in the Elgin County context. I he Manager of Planning has provided comments on each proposed change and suggested recommendations have been provided for Council's consideration. i i Proposed Change Staff Analysis Recommendation to Minister 1 expand the potential This provision allows for Elgin County supports the use of alternative alternative notice procedures proposed change provided that notification and for mattoro othor than offioial tho roquiromont ie dieorationary, consultation plan, zoning, subdivision and as opposed to mandatory. processes for consent. additional matters 2 requiring The Planning Act already Elgin County recommends that municipalities to prescribes the minimum additional public consultation include public requirements, and provides procedures remain discretionary consultation policies discretionary powers if a in Official Plans. in their official plans municipality chooses to have alternative procedures (above and beyond the minimum requirements), in their OP's. 3 require citizen The Planning Act currently Elgin County supports citizen members on provides discretionary powers involvement and recommends planning advisory to Council, ao that they "may" that the tool3 availablo for committees across constitute a planning advisory planning advisory committees Ontario, and require Committee, and they "may" remain discretionary. planning advisory appoint citizen members. committees in However, a statutory obligation .�inalP-fiPr anal that a municipality"must" have upper-tier such committees, with citizen municipalities in appointees, seems Southern Ontario unreasonable, particularly in a (except the rural and small town context. Township of Pelee) 4 require local Currently there is no such Elgin County does not support planning authorities requirement in the Planning providing an explanation of how to provide an Act. However, input from the citizen input was considered in explanation of how public, is important and their notices of decision. llioy uuiisidleicLI encouraged by County Council citizen input in their and Elgin's lower tier notices of decision municipal Councils. Such input can be provided in various ways including written and verbal rnmmcants sirpri at piffilir meetings. Also submissions can be made by mail, email and on-line in many cases. The requirement for planning authorities to explain how they considered citizen input is unnecessary given the opportunities that are provided ! i and only adds another level of complexity to a process that is already transparent. 6 onhanoo tho Ontario Currontl.y thoro io no ouoh Elgin County d000 not cupport j Municipal Board's requirement in the Act. The the proposal to enhance the obligation to OMB is obligated to make land OMB's consideration of public ! consider citizen use decisions that constitute input. input when making good land use planning, and decisions are in the public interest. It is our experience that the OMB consistently considers public input in the hearing process. 6 extend municipal A 10 year cycle is appropriate Elgin County supports the official plan update for providing a document that Minister in extending municipai cycles from 5 to 10 reflects changing trends. official plan update cycles from 5 years, after a new, to 10 years. comprehensive official plan 7 provide Province This change will provide Elgin County supports this with documents effective pre-consultation proposed change. earlier to review where the Minister is the municipal official approval authority (90 days planslofficial plan prior to public notice). amendments, when those documents are not exempt from provincial approval S allow for suspension Currently the Planning Act does Elgin County supports the new of timelines for not have a "mediation" provision provisions to allow for triggering appeals of (outside of mediation requests suspension of timelines for official plans/official to the OMB). While this triggering appeals of official plan amendments provision can lengthen the plans/official plan amendments for up to 90 days to approvals proccaa, it may avoid for up to 90 days to Wort: out work out issues, potentially long and protracted issues. including citizen OMB hearings, if both parties concerns, where agree to mediation. agreeable to apprnval nuthnrity and the initiator (i.e. applicant or adopting municipality) 9 remove ability to In rural/small town areas of the Elgin County does not support apply for Province the supply of serviced the prohibition on applying for an amendments to an L and designated lands for new official plan amendment within 2 official plan for 2 growth is limited. As such, an years of adoption of a new years after new, official plan amendment may comprehensive official plan. comprehensive be required to facilitate a new official plan comes development. These areas must into affect be able to react quickly to growth opportunities. To suspend a potential "new growth opportunity"for a two year period is not reasonable in rural Ontario. 10 remove ability to Please see analysis above for Elgin County does not support apply for 2 year suspension for official the prohibition on applying for a amendments to a plans. zoning by-law amendment within zoning by-law for 2 2 years of adoption of a new years after comprehensive zoning by-law comprehensive update. zoning by-law update 11 provido authority to Currontiy no l000l munioipalitloo Elgin County dodo not oupport remove ability to in Elgin County employ a removing the ability to apply for apply for development permit system. amendments for 5 years after amendments for 5 However, as in previous points the establishment of a years after the above, a 5 year prohibition on development permit system. establishment of a anv amendments to official development permit plans or by-laws respecting system development permit systems is not reasonable in a rural Ontario context. 12 remove the 1 he current requirement under klgin County supports this requirement to section 26 of the Planning Act is proposed change. revise employment detrimental to rural areas and land policies at time small towns that generally rely of an official plan on limited supplies of update employment lands. 13 remove remaining This removal assists the County Elgin County supports this ability to appeal in meeting its affordable housing proposed change. second unit policies targets, in official plans 14 remove ability to The Planning Act has always Elgin County does not support appeal official included an appeal mechanism removing the ability to appeal plans/official plan to allow for resolution of disputes official plans/official plan amendments that that can't be settled. This is the amendments that implement implement certain reason Ontario has the OMB. prescribed provincially approved provincially Removing the ability for appeal matters. approved matters is heavy handed and provides I -(e.g. source water no option for resolving protection differences. The Province boundaries) should set the example and not impose provincially approved rnQftom without any roCOUrsa. 15 remove the ability There have been occasions Elgin County supports the for one appellant to where a single appeal has removal of the ability for one appeal the entirety stalled the approval of an Official appellant to appeal the entirety of a new official plan Plan. This can lead to extensive of a new official plan. delays in new important development, as well as delays before the OMB. 16 establish more rigor While many OMB appeals are Elgin County supports this In the requirements Lased on legftlmate concerns, proposed change. to make an appeal there is also a concern that the appeal may have been lodged solely for the purpose of delay. 17 modify the The provision is modified from Elgin County does not support maximum one hectare for each 300 the proposed change. alternative parkland dwelling units to one hectare for dedication rate each 500 dwelling units. Many when givinq cash-in- of our municipalities do not have lieu development charges by-laws in place and therefore it is important that this rate not be reduced. 16 require Many of our municipalities do tigin Uounty supports the municipalities to not have parks plans, and the development of parkland master develop parks plans need to have one as a condition plans, but does not support such if they wish to to establish an alternative a plan as a mandatory establish the parkland dedication rate is not requirement for the alternativo parkland roaoonablo oopcoially in tho octabllohrncnt of alternativo dedication rate and rural and small town areas of the parkland dedication rates. to work with school Province. boards in developing such plans 19 enable the use of The change in name is more Elgin County supports the use of the "Community appropriate. the "Community Planning Permit Planning Permit System" as an alternate name System" as an for the "Development Permit alternative name for bystem". the system of land use control, currently known as the Development Permit System 20 providing authority No "Community Planning Permit Elgin County supports the for the Minister and Systems" have been inclusion of a community upper-tier established in Elgin County development permit system in municipalities to to date. In fact there are very the Planning Act and would require a local few that have been established support pilot project funding municipality to in the Province. As there has from the province, to pilot such a establish a been a very low take-up rate on system in select areas of Elgin Community these systems there is concern County. However, the County of Planning Permit that such change to.the Planning Elgin.does not support the System for purposes Act could result in the imposition imposition of such a system by specified in of such a system by the upper the upper tier or the Province regulation tier or the provinoo. and therefore cannot support this change. 21 allow decision- Alternative Dispute Resolution is Elgin County supports this makers to require a the preferred option where an proposed change. 60 day period for appeal is made but only if the Alternative Dispute parties agree to it. Resolution after an appeal is made 22 limit minor variance This change complicates the Elgin County does not support applications for 2 process and would be difficult to this change. years after a zoning enforce. amendment has passed in response to a privately- Initiated application 23 provide the ability to There has never been a Elgin County does not support a make a regulation definition of what constitutes proposed change that would that would clarify "minor". Committees of clarify what constitutes a minor what r_.nnstitutas a Adju.gtment have been given thw Uarianra by regulation_ minor variance authority to deal with applications for minor variances and the ability to use a certain amount of discretion in determining whether an application meets the planning criteria set out in Section 45 (9) in the Planning Act. A more prescriptive approach is not warranted. In addition to the list of proposed changes above, the Manager of Planning suggests that an additional change to the Planning Act would be beneficial to Elgin County. This change would include deleting Section 28 (4.0.1) of the Planning Act thereby giving upper tier municipalities the same powers as lower tier municipalities related to Community Improvement. Currently the County is partnering with its local municipalities on a County-wide community improvement initiative. The existing legislation will not permit the County to prepare and administer its own CIP. As a result a County-wide community improvement initiative can only be advanced by having each local municipality adopt its own CIP that supports a County.-wide vision and implementation framework. CONCLUSION: The intent of Bill 73 is to give residents more say in how their communities grow, set out clearer rules for land use planning, give municipalities more independence to mare local decisionp. and make it easier to reooive dicputao. Many of the proposed changes are positive and warrant support. However, there are other changes that impose mandatory requirements that may be perceived as heavy-handed and that offer no recourse for dispute resolution. One change in particular—the proposal to require upper-tiers and single-tiers to have in place a Planning Advisory Committee which includes citizen members, would change County Council's committee structure and impose additional financial and staffing impacts. The information provided in this report regarding proposed changes and recommended actions are provided for County Council's consideration. The commenting period through the EBR ends on June 3, 2015; however, it is suggested that this report be forwarded to the Minister of Municipal Affairs and Housing and to AMO. RECOMMENDATIONS: THAT County Council endorse the report titled "Bill 73—Changes to the Development Charges Act, 1997 and the Planning Act, 1990" prepared by the Manager of Planning; and, THAT the report be submitted to the Minister of Municipal Affairs and Housing in response to the Province's request for comments; and, THAT the report be forwarded to the Association of Municipalities of Ontario and to Elgin County's municipal partners for their information. i All of which is Respectfully Submitted Approved for Submission Steve Evans Mark G. McDonald Manager of Planning Chief Administrative Officer j At t,Prrs asal Niatie8; ESR Registry Number: 012- l 365'1 '• Title: Ministry; Bill 73-Smart Growth for Our Communities Act,2015 Ministry of Municipal Affairs and Housing Date Proposal loaded to the Registry: March 05,2015 ._.___._._.._..__............._..... ............... ..__..._ Keyword(s): Land use planning Bill: Bill 73 Comment Period:So days:submissions may be made between March 05,2015 and June 03,2015. pesoN.Ptlon of Act: contact: Development Charges Act, 9997 All comments on this proposal must be directed The Development Chaves Act, 1997, provides the authority and the rules for to' municipalities to levy a development charge, Development charges are a revenue tool designed to assist municipalities in paying for a portion of growth-related John Ballantlne capital costs incurred to provide services to new residents and businesses. Manager Development charges am charges imposed by municipalities on developers to pay Ministry of Municipal Affairs for increased capital costs related to growth.These costs are typically passed on and Housing io consumers. Development enarges do not pay Tor operating costs or the suture Local ijovernment sno repair and rehabilitation of infrastructure. Planning Policy Division Municipal Finance Policy The Act is designed to try to ensure that a municipality's existing taxpayers are not Branch required to pay the capital cost of services and facilities required to serve new Bay Strait Flo development Floor 13th Toronto ON Mir 9R$; The current legislation requires municipalities to consider a number of factors and Phone: (41(5} 585-6348 restrictions when deriving a local, municipa€ development charge. The legislative Fax:(416)585-6315 requirements attempt to address the capital costs for services necessary for development to occur. The Development Charges Act, 1997 sets out a To submit a comment onitne, standardized framework for calculating and applying development charges. A click the submit button municipality is required to undertake a detailed background study before passing a below: development charge by-law. A development charge by-law expires in five years, unlocc roponlod or roplaaod "dior. VVhon a by law oxpiroa, a now tool<Vrounci study must be completed prior to passing a new by-law. Additional information: Not all services are eligible to have their capital costs recovered under the Development Charges Act, 1997. Excluded services include: 'rhe following government offices have additional ® Hospitals; information regarding this e Admrnictrotivo buildinso; Propoodl.Ta orrangc a ® Land for parks; viewing of these documents Tourism facilities;and please call the Ministry e Waste management services. Contact or the Office listed below. Some eligible services under the Act are subject to a mandatory 10 per cent reduction in eligible capital costs. All other services can be fully recovered. Provincial Planning Policy Imrlrw1*116no a davalnrmani chorao is not mandatary; it is a lnral, munrripal Rrmnrh decision. The current legislation provides sufficient flexibility for municipalities to 777 Bay Street apply a development charge to accommodate local needs and goals,as well as to Floor 13 align with provincial planning objectives. Toronto ON M5G 2E5 The last major reforms to the development charges system were in 1997 and Phone: (855) 776-8011 represented a careful balance between municipal and development interests. Municipal Finance Policy In fall 2013, the government undertook a review of the land use planning and Branch dpPedl yy51e111 lu UeWfInlne IrIL Was responsive to ine changing neeas oroniano'S 777 Day girooi communities.A review of the Development Charges system was also undertaken. Floor 13th The formal consultation period concluded on January IQ, 2014, Toronto ON Based on the number of recommendations received from various partners and M5G 2125 stakeholders, the government is proposing a number of changes to the Phone:(416)585-6348 Development Charges Act, 1997. The documents linked below Tho govornment to propooing a cot of roformo to Oniado'o dcvolopmcnt ohorgoo are provided for the system that seeks to balance municipal and development interests. If passed,the Purposes of enhancing proposed reforms would,among other matters: public consultation. All links will open in a new o Enhance funding for municipal transit systems. window a Enhance transparency and accountability regarding payment of development charges and additional fees. 1. Bill 73 m proposed Smart [rianfrfq any aarvir•.Aa whinh area inm1loiblc fnr -nllanfinn of rkwalnpmant Prmpffh fnr QFir charges through regulation. Communities Act o Require municipalities to examine the application of varying development charges within different areas of a municipality. 2. EBR 012-0289- s Enhance municipal development charges reporting requirements. peyelopment Charges Act, yel - 1997 Consultation Revisions to the Development Charges Act, 1997 are proposed to provide increased revenue for municipalities for growth-related infrastructure (e.a, transit s �� u�z-ua4�-Land use and waste management)and to create increased transparency and accountability regarding the collection and reporting of development charges. Planning and Apo eal Svstem Consultation The amendments that the Bill proposes to the Development Charges Act, 1997 and the Planning Act include: A PrnrinGart rhsnoac fn nrnviri& innraacarl fimriino fnr omwAh-rAintmd infrastructure through: o Removing the mandatory 10% discount required when levying a charge for transit services; { 0 Creating authority to identify services for which an alternative service tevel calculation would replace the historic 10 year average service level; and 0 Creating authority to identify ineligible services exclusively through regulation. B. Proposed changes to enhance transparency and accountability through: a Requiring municipalities to reflect capital projects funded through devahnmpnt nhnropt;in a dph;ilari rannri: a Requiring municipalities to prepare annual detailed reporting the use of parkland dedication and density bonusing fees; a Linking development charges to municipal asset management planning; Requiring development charges to be set as of the date an initial building permit is issued for buildings requiring multiple permits; and Restricting payments outside the development charges regime for the Umpiial wale dZ56vuldtccJ wllli et:1V1d11y mm duveluNiiiCiit, died ds a related matter, a) Requiring municipal treasurers to certify that no payments have been received that are in contravention of this restriction; b)Creating authority for the Minister of Municipal Affairs and Housing to investigate a municipality in relation to its compliance with the Act; and c)Creating authority for the Minister of Municipal Affairs and Housing to require a municipality to pay for the cost of a compliance investigation. PICIarr If)y- AL1 The prpv.ince leads"the land use planning. system through legislation, regulation, — polioy aNj"plans which are.implerriented pri: dly:.by municipalities through(heir planning tkocumwits;: The Plapning Act:sets out:the ground rules for'land-use planning in Ontario;. It tiennes"ine apprpacn to' planning ann assigns ai provides for rotes aria respansil lttttes for declsion i-Mker. and applicants: Al.also.sets out consi;lliafion and put llP engagement requtremerits. It is the[egislaiive basis for processes(e:g. official PT by-laws, creationof., new jots by Ganst'i?t„and pfan..of subdivision} central to the exercise of land.use planhln In addition, it provides municipal plarilfing.tools such as site plan:control;:ccn)munify irnprovement.plan% development perniitsystem,etc. The planning system permlis'appllcatioiis to change most: land use.plans and provides for applications to be apwealed,generally to.the Ontario Municipal Board. The Board is charged with the responsibility of adjudicaiing appeals on planning matters as It pri3vides:the main legislative avehue for dealing with planning disputes.? O aygtgm Katz>cinano.d nignifivantiy[in'tho.lact tan YOOM ImD0O4 and 2007, the Planning;Act was;the' subject,of rnt jor reforms, These reforms, combined With a new RrovinciW Policy.Statement and the establishment of a nuittber of provineiaf land usej'Plans:(e:g..Greenb.61t Plan, Growth.-flan for the Greater: Golden Horseshoe, etc.:). h.ave'res.ulted In :significant changes to the planning system. In.fall 20.13. (he'oovern[mp,nt undertnnk a.reviPw.of tha Land imp'pinnnino and appeal:system to determine-If it was responsive to the changing needsof Ontario's. coinmuriifies,A'review"of,`the devekpmenf charges system was also unde.tlaken, as identified"earlier in this notice.The formal ccitisultaticit .period concluded on January 16 2014; Based'ori the nurfibsr of i ecorrirrien atioi s received frorn various partner's and stakeholders,tile'government.is propo8ing a number of changes to the.Planrnlrip Act. Broadly speaking these changes aim to: allow for more effective citizen engagement intho pianning:pmcess; B provide.;more stability for municipal planning documelits and increase inun(cioal accountability:. a strengthen the protection of piavinetaf interesta; e encour lge'mare eip front planning;and' provid.e:enhance.d tools.at the local level, More specifically, the Bill, if passed, would make numerous amendments to the Planning Ad,inclyding; o expand the potential use of alternative notification and consultation Processes for.additional matters; e requiring: mun.icipalitles. to include public :conSL1Itation:policies in their official;pi.ans; o require citizen members on planning advisorycon imittees across Ontario, and req lire plan iiing edvisory committees in single-tier:and upper-tier rhunlcipalities.in Southern Ontario(except'the Township of. require local plan n€ng authorities to provide'an kpiahatio€i of howahey f'nncir!?fa+i riliian,mt�i if:'in Chair nnfi�ac rif rlpric€n>t; enhange tha dtario Municipal.Board's obligation;to consider input _ wizen malanq d,ec Isionsi o extend nun€clpal!;officlal-..:plan update:cycles from 5 to 10 years, after a new,con�preizensive offc l plan; provide ':Province: with' documents: ,B ad[ar.to review municipal official pfanslofficial plan:amendments,when those docunients are not ekeli pt from provincral:approval; • #11,UWAw 5uapol,mluti of tftiielliie .61 .ulgger{riy appeais ur ornuidl plans.6 Iolal plan amendrn> nts for up 4o Ad da.ys'to work:. .out issues, inoluding citizen concerns,where agreeable.to app:royal authodty;and the i}vtiator 4ie applicant or adopting rnunicipatity� • remove.abihty to apply for'amendme its to an official plan for.2 years after new,comprehensive official plan.comes 1pto effect; • renzovo;ability to apply for amendments to a zoning by-10 for 2 years after.caitlpreheris..ive zaniria by-law update;: • provide authority;to rerngvu ability to apply for amendmenis°.for 5 years after the`estOlishment of a development parnzit sysfe.m;. 4 remove the requirement to revise entloyMent land policies at time of an official plan update; ® remove iemalning ability to appeal td unit policies in official plans;. v remove abtlity to' appea.i; official plans/official.plan amendizzents that implement cettalh provlhcially approved .matters (e.g, source 'Water piatactf+7n Uoui�cl'ci-ics'}� terYlove fine ability.for One appellint to,appeal the entirety,of a hew official plan,' o ' establish mof6 rigou r in the requiirelients to MA an.appeal;' o modify:'the maxiri um alternative parkland. dedication rate when. giving cash ,MIOu e ,require Munlctpalities.to.develop park plans if they wish to establish the altemative a:ildartd dedication rate and to Work:with school baards''in developing such plans, enable the use of the ."Community Plannmg Permit System' as an alterpative name,rfor the systern.of land.:use control; currently known as the pevelopme~nt:Perrrt'it Systetr; pravidirig.atrthori€j?faI tiie Minister and upper--tier munlcip.alities to require at IocaGmuhlofpality to establish a Community Plan Permit Systern fnr l our poseeapecifiad In regulation; e 4qw 46.w on m_almro td.rd[{uirc a 00.'day-porrod for:Altcrnatrvo a,ioputo Resolution after an appeal fs made;and:: limit minor Variance appkationsfor 2 years after a zoning ami ndment passed in response to.a privately-initiated application;and s provide the ability to make:a regulation that would clarify what constitutes a minor yarlance. `Cho prmpn".H hzoiclatirin rmwirlac mnro Infnrmafinn auiri eiwiail nn.all iha prnlpnaarl re.farms and can-be reviewed on themebsite identified below, Furpose of Act: The purposes of this Notice are: i. co aavise The puouc Trim the province is consioerng changes to me Development Charges Act, 1997 and the Planning Act; 2. to provide the basic outline of the proposed legislation;and 3. to provide 90 days for the public to comment on the proposed legislation by directing their written comments to the contact person noted below. Public.Consultation; This proposal has been posted for a 90 day public review and comment period starting March 05, 2015. If you have any questions, or would like to submit your comments, please do so by June 03, 2015 to the individual listed under"Contact'. Additionally,you may submit your comments on-line. All comments received prior to June 03, 2015 will be considered as part of the dcoioion-maltins proocoo Ly uto 3Vbdolly if thl y alts ouLmItCurl III vvinlug uI electronically using the form provided in this notice and reference ESR Registry number 012-3651. Please Note: All comments and submissions received will become part of the public record. You will not receive a formal response to your comment, however, relevant comments received as part of the public participation process for this rrnrsncal will h4 rnneitlorod by tho docicion mokor for thin propoonl. Other public Consultation Opportunities: A copy of the proposed legislation is available on the website identified at the bottom of this NOtloer commorlto ohould be dimotcd to Vic following Oon Lau( Pvoutl. Development Charges Act, 1997: John Saliantine, Manager Municipal Finance Policy Branch 777 Bay Street, 13th Floor Toronto, Ontario, M5G 2E5 Phone: (416) 585-6348 Planning Act: Ken Petersen, Manager Provincial Planning Policy Branch 777 Bay Street, 13th floor Toronto, Ontario, M5G 2E5 Phone: (416) 585-6014 Fax; (416) 585-6870 All comments will be considered as part of the decision-making by the Ministry if they: i a. are submitted in writing; b. reference the EBR Registry number; and c. are received by the Contact person within the specified comment period. In addition to this EBR posting, comments can be submitted electronically: For Development Charges Act comments: DCAconsultation,a)ontario.ca For Planning Act comments: PlannngGonsultation(c7}ontario.ca Please Note: No acknowledgment or individual response wit be provided to those who comment. All comments and submissions received will become part of the nL rhlir.mrnrri Bill 73 T Proposed Smart Growth for Our Communities Act Municipality of West Elgin I am writing this letter on behalf of the Port Glasgow Fish Fry Committee; a collaboration of The Rodney Fair Board,The Rodney Fire Department,The Knights of Columbus,the Yacht Club and most recently The West Lorne Optimist Club.The event again this year which will be held August 2, 2015 will be run and organized as a partnership of these 5 groups. In previous years the Municipality has covered the cost of our live entertainment$750 and taken care of covering the cost of the fireworks show. We are hoping you can help us again this year with the success of this event and support us with this donation.The Fair Board will send the bill for the musical entertainment, and the Fireworks show organizer will send his bill directly to the Municipality, the same as last year. The Fish Fry has been running for 20 years with over 800 people in attendance every year.This is an event that many people not only in our community look forward to attending... but it draws numerous outsiders as well.All proceeds from this event are split amongst our five groups. The event this year will be held Sunday Aug. 2nd from 4 until dusk,we hope to see you all there. Thank you for your support, Melanie McLeod RAAS President Jun, 22. 2015 12:38PM No, 4130 P. 2 :"... MU;1tCtpp;tTy .'a-, rsFrFnre.. it! i ju 2 Elgin.0 . � C PORATION OF THE COUNTY OF ELGIN NOTICE OF APPLICATION FOR CONSENT APPLICATION NO. E 26115 PART LOTS 4&5,CONCESSION 14, MUNICIPALITY OF WEST ELGIN TAKE NOTICE that an application has been made by LAKEVIEW ALDBOROUGH BLUFFS INC., CIO Al Murray,44221 Bridge Road, R.R.05, SEAFORTH, Ontario, NOK 1 WO,for a consent pursuant to Section 53 of the Planning Act, 1990, as amended,to sever lands municipally known as 21707 Gray Line, legally described as Part Lots 4&5, Concession 14, Municipality of West Elgin. The applicants propose to sever an irregular shaped lot with a frontage of 60.63 metres along Gray Line,a rear width of 43.4 metres by a depth of 112.8 metres(west lot line),Area 0.526 hectares(1.3 acres)containing one house and one shed, proposed to create one new lot surplus to the needs of the applicants. The owners are retaining 32 hectares(79 acres)proposed to remain in agricultural use. The location of the property is shown on the Key Map below: ADDITIONAL INFORMATION regarding the application is available for inspection daily, Monday to Friday, between 8:30 A.M, and 1:30 l�.M., at the County Municipal Offices, 450 Sunset Drive, St. Thomas or at a Public Hearing to be held on: WEDNESDAY JULY 22, 2015 at 1O:OOA.M. Council Chambers,County Municipal Offices,450 Sunset Drive,St. Thomas (Originally scheduled to be heard June 10, 2015 and deferred) Any person or public body may attend the Public Hearing and/or make written or verbal representation either in support of, or in opposition to the proposed consent. If you wish to be notified of the decision of the Land Division Committee in respect of the .proposed consent,you must submit a written request to the Land Division Committee. This will also entitle you to be advised of a possible Ontario Municipal Board Hearing. Even if you are the successful party,you should request a copy of the decision since the Land Division Committee decision may be appealed to the Ontario Municipal Board by the Applicant or another member of the public. If a person or public body that files an appeal of a decision of the Land Division Committee in respect of the proposed consent does not make written submission to the Land Division Committee before it gives or refuses to give a provisional consent,the Ontario Municipal Board may dismiss the appeal. Dated at the Municipality of Central Elgin this 22nd day of June 2015. KEY MAP: (not to scale) Susan D. Galloway Secretary-Treasurer Land Division Committee 450 Sunset Drive St.Thomas, Ontario N5R 5V1 19 .�0�10. • �J VC' (�" County of Elgin 5ng'irteeringServices 45O5uneatOnve St,Thomas.On N5RSvi Phone:519.691-1466 vr. Algln-coumy.on.ca reCANADA poweringchange® : IUM June 11,2015=' T Norma Bryant, Clerk Municipality of West Elgin 22413 Hoskins Line Rodney, Ontario NOL 2C0 Dear Norma Bryant: Notice of Public Community Meeting For the Elgin Wind Farm Project Proposal Under the Large Renewable Procurement I Renewable Energy Systems Canada Inc. (RES) proposes to develop the Elgin Wind F=arm Project which would be located within the Municipality of Chatham-Kent and the Municipality of West Elgin. The wind farm project would have an estimated nameplate capacity of up to 60 megawatts (MW). In March, 2015 the Independent Electricity Operator (IESO) released a final Request for Proposal (RFP) document as part of the Large Renewable Procurement Phase One (LRP 1) to competitively procure up to 300 MW of wind power. As per the IESO LRP I RFP process, RES is qualified to submit proposals in response to the LRP I RFP and is undertaking the activities outlined in the RFP, including municipal, First Nations and Metis, public and other stakeholder engagement, prior to submitting a proposal for a wind farm energy project. Should the project be awarded a contract, a Renewable Energy Approval (REA) would be required as per Ontario Regulation 359109, under Part V.0.1 of the Ontario Environmental Protection Act and would be managed through the Ministry of the Environment and Climate Change. The REA process also includes a formal consultation process. Public meetings will be held on June 291h and June 301h, 2015 to share information on the proposed project with the local communities (details are provided in the attached newspaper notice). The project is in the planning stage and, as discussed with you in person, it is important to us to involve the Municipality of West Elgin.in the LRP I RFP process. The RES Canada team highly values stakeholder and community input. We see it as a critical component to project planning and development. We understand that we need to build trust through an open Page 1 re SCANADA powering change® dialogue and a transparent development process within our host communities. RES Canada believes that. the cornerstone to a successful project is to, not only engage the community, but to make the community a part of the project. A successful wind project is not only one where the wind resource is good, but where the majority of the community is involved, supports, and benefits from the project in some one way or another. Throughout the LRP I RFP process, RES is committed to ongoing consultation. If you have questions, comments or concerns about the project please contact me. If there is interest, I am available for in- person meetings with your community. 4 Yours sincerely, Rebecca Crump Development Manager 514-525-2113 ext.290 Rebecca.crump@res-americas.com Attachments: Notice of Public Community Meetings For a Project Under the Large Renewable Procurement Community Engagement Plan Site Considerations Information Page 2 Notice of Public Community Meetings For a Project Proposal Under the Large Renewable Procurement The proponent identified below is proposing to submit a proposal to the independent Electricity System Operator(IESO)to design,build, and operate a Large Renewable Projectfor the generation of electricity underthe IESO's Large Renewable Procurement(LRP). The LRP is a competitive process for procuring long-term energy supply from renewable energy projects with a capacity greater than 500 kilowatts, At the conclusion of the LRP,the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel:300 megawatts(MW)for wind,140 MW for solar,75 MW for waterpower,and 50 MW for bioenergy, This notice is being distributed to notify members of the public of community meetings that have been scheduled to discuss Its Large — Renewable Project proposal. Information .. regarding the proponent, the Large 04WN-EUPHEMIA' ► �ldtl:4€C[PAIITY. r, Fd r �•4 �SQUTRWEST MIDDLE 9Cx - •� �� Renewable Project proposal and the ~; 4►a �`vsL� ca, �. a 4:,4~ ` �mwtJSHIP' f. meeting details are described below. m y j,�' saU Hwoi n + Bothwell. <<•f, .��,, The public community meetings are being held as part of the early community k TfiaEn [!le s mun€I IPASI,Y 0. D tton engagement requirements of the LRP.The u�N� .�e+ ar w �tx'"'ru k �'�, n,icrWn41'fY•u� ' , public community meetings will present . ourrut IOUNWICH details about the Large Renewable Project and Its proposed connection line. Representatives of the proponent will be MUNIMPALM available to discuss the Large Renewable pFCKar+larn.Kr-nIt ',., rlpXdet Project and the overall LRP process• ; Rldgetowte ra Should this Large Renewable Project be4i4,t ,hr" awarded a contract, the Large Renewable K■'+ , Project would need to obtain all required permits and approvals and conduct any further required community engagement activities. ELGINWIND FARM PROJECT w•- Further details regardingthe LRP are E7"y praieclare� c a { ,e ,5m available at:www,ieso.ca/Irp. Proponent and the Large Renewable Proiect Proposal Proponent:ELGIN WIND LP Quallfled Appllcontr RENEWABLE ENERGY SYSTEMS CANADA INC. Nance of Large Renewable Projectproposalr ELGIN WEND FARM PROJECT Renewable fuel of the Large Renewable Project:ON-SHORE WiND Proposed capacity of the Large Renewable Project(MW). UP TO 60 MW Proposed connection point of the Large Renewable Project: connecting to transmission line W44LC,located north of Hwy 401. Proposed Location of the Large Renewable Project and Proposed Connection Line The project area, illustrated in the map above, is to be located within the Municipality of Chatham-Kent and the Municipality of West Elgin. It is bounded by: Pioneer Line to the north, Graham Road to the east, Gray Line to the south and Duart Road to the west.The connection line would run north from the project area to transmission line W45LC in a corridor to be located between Duart and Graham roads. Public community meeting information(2 locations) Date:Monday June 29,2015 Date:Tuesday June 30,2015 Time:7pm-9pm Time:7pm-9pm Location:Rodney Royal Canadian Legion,Branch 525,171 Location:Mary Webb Centre,87 Gosnell Line,Highgate,Ontario Victoria Street,Rodney,Ontario Contact information for the proponent Name:Rebecca Crump Mailing Address:300 Leo-Pariseau,Suite 2516,Montreal QC,H2O{4133 Title:Project Developer Project website:www.elginwlnd.com Phone:514-525-2113 ext 290 Proponent's website:http://www.res-americas.com