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13 - November 25, 2014 MinutesCOUNTY COUNCIL MINUTES Tuesday, November 25, 2014 The Elgin County Council met this day at the Administration Building at 9:05 a.m. with all members present including Jim McIntyre. Warden Marr in the Chair. ADOPTION OF MINUTES Moved by Councillor Walters Seconded by Councillor Couckuyt THAT the minutes of the meeting held on October 21, 2014 be adopted. - Carried. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF — None. The Warden made an announcement recognizing the attendance of Jim McIntyre former Mayor of Southwold and County Councillor. PRESENTATIONS Retirement Recognition: Deb DeNuke The Warden presented Deb DeNuke with a retirement certificate for her years of exemplary service as an RPN at Bobier Villa. Retirement Recognition: Harvey Granger The Warden presented Harvey Granger with a retirement certificate for his years of exemplary service as a Nurse at Elgin Manor. DELEGATIONS Town Crier Annual Report 2014 Mr. Phillips outlined his activities as Elgin County Town Crier in 2014. He informed Council that he was presented with an Ambassador Award for best representation of a community at the Town Crier Championships in Port Perry. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT the report titled "Town Crier Annual Report 2014" from Dave Phillips be received and filed. - Carried. Fire Safety House Information Mr. Crichton, Public Fire Safety Educator gave a presentation on upgrades that need to be made to the Elgin County Fire Safety House and asked Council for funding to make these upgrades. Moved by Councillor Mennill Seconded by Councillor McWilliam THAT the presentation titled "Fire Safety House Information" from the Public Fire Safety Educator be referred to the grant portion of the 2015 budget deliberations. - Carried. County Council 2 November 25, 2014 St. Thomas -Elgin Public Art Centre — Annual Report 2014 Councillor Mennill presented a report outlining the activities of the St. Thomas -Elgin Public Art Centre in 2014. These activities included events, exhibitions and fundraising efforts. Moved by Councillor Jones Seconded by Councillor Walters THAT the presentation titled "St. Thomas -Elgin Public Art Centre" from the Executive Director of the St. Thomas -Elgin Public Art Centre be received and filed. - Carried. St. Thomas -Elgin Health Recruitment Partnership PowerPoint Ms. Fish presented a PowerPoint with information about the activities of the St. Thomas -Elgin Health Recruitment Partnership. Moved by Councillor McWilliam Seconded by Councillor Ens THAT the PowerPoint presentation titled "St. Thomas -Elgin Health Recruitment Partnership PowerPoint" from the St. Thomas -Elgin Health Recruiter be received and filed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Mennill THAT we do now move into Committee of The Whole Council. - Carried. Elgin County Museum 2014 Annual Report — Councillor Jenkins The Elgin County Museum Curator presented the report outlining the activities of the Elgin County Museum in 2014. These activities included exhibits, travelling exhibits, educational presentations and outreach to museum partners. Council's appointee, Councillor Jenkins, provided additional comments in support of the Museum and its activities. Moved by Councillor Jenkins Seconded by Councillor Jones THAT the report titled "Elgin County Museum 2014 Annual Report" from the Elgin County Museum Curator dated November 25, 2014 be received and filed. - Carried. Library Consortium Membership Options — Library Coordinator The coordinator presented the report updating Council on the status of Elgin's membership in the Ontario Library Consortium and outlined possibilities for new regional partnerships in the future. Moved by Councillor Couckuyt Seconded by Councillor Ens THAT the report titled "Library Consortium Membership Options" from the Library Coordinator dated November 7, 2014 be received and filed. - Carried. County Council 3 November 25, 2014 West Elain "Books to Go" Proposal — Manaaer of Proarams and Communitv Development The manager presented the report seeking Council's support for the implementation of a "Books to Go" program through the Dutton/West Lorne/Rodney Library branches in partnership with West Elgin Community Health Centre. Moved by Councillor McWilliam Seconded by Councillor Wiehle THAT a "Books to Go" program be implemented in partnership with West Elgin Community Health Centre and the Rodney, West Lorne and Dutton Library branches beginning in January 2015 subject to on-going funding provided through the Health Centre; and, THAT the "Books to Go" program be reviewed annually to ensure that the program is meeting its objectives under the terms outlined in this report. - Carried. Council recessed at 9:55 a.m. and reconvened at 10:13 a.m. Final Approval for a Plan of Condominium, Robin Ridge Estates Ltd. — Manager of Planning The manager presented the report advising County Council that final approval was given for a plan of vacant land condominium in the Municipality of Central Elgin on October 9, 2014. Moved by Councillor Jones Seconded by Councillor Walters THAT the report titled "Final Approval for a Plan of Condominium, Robin Ridge Estates Ltd." from the Manager of Planning dated November 10, 2014 be received and filed. - Carried. Approval for Official Plan Amendment No. 12, Municipality of Bayham — Manager of Planning The manager presented the report providing County Council with information required in order to consider granting approval to Official Plan Amendment No. 12 (Market Square), Municipality of Bayham. The report considered new information regarding Title that was brought forward at the October 21, 2014 meeting. Moved by Councillor Jones Seconded by Councillor Mennill THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan Amendment No.12 to the Municipality of Bayham Official Plan, File No. BA-OPA12-14 and that staff be directed to provide notice of this decision in accordance with the Planning Act. - Carried. Southwestern Ontario Orthophotography Prosect 2015 (SWOOP) — Deputy Director of Engineering Services The deputy director presented the report recommending that Council approve the purchase of 2015 SWOOP aerial photography data. Moved by Councillor Mennill Seconded by Councillor Couckuyt THAT County Council approves the purchase of SWOOP 2015 data on behalf of all local municipalities in Elgin County and authorizes the Chief Administrative Officer to sign a letter of intent to commit funding with the understanding that such letter does not impose any legal obligation on the part of Elgin County to provide funding and that such funding shall not exceed $20,000 and shall be subject to approval of 2015 Elgin County budget. - Carried. County Council November 25, 2014 Motor Vehicle Collision Review on County of Elgin Roads — 2013 — Director of Engineering Services The director presented the annual motor vehicle collision statistics for County of Elgin roads. Moved by Councillor Walters Seconded by Councillor Jenkins THAT the report titled "Motor Vehicle Collision Review on County of Elgin Roads — 2013" from the Director of Engineering Services dated October 31, 2014 be forwarded to the Elgin County OPP and Aylmer Police Services Boards for their information; and, THAT letters from the Warden be forwarded to the Elgin Group Police Services and the Aylmer Police Services Board thanking them for their support in providing motor vehicle collision information to the County of Elgin. - Carried. Registered Practical Nurse (RPN) to Bachelor of Science in Nursing (BScN) - Nippissing Blended Program — Director of Homes and Seniors Services The director presented the report recommending that Council approve a partnership with the Nippissing School of Nursing to allow current Registered Practical Nurses (RPN) the opportunity to study part-time towards a Bachelor of Science in Nursing (BScN) degree. Moved by Councillor Mennill Seconded by Councillor Ens THAT staff be directed to sign the agreement with Nippissing University, School of Nursing - Carried. Homes — Ministry of Health and Long Term Care — Compliance Order and Written Notification Requirements for Terrace Lodge and Bobier Villa — Director of Homes and Seniors Services The director presented the report asking Council to approve the reallocation of funds from the capital reserve in order to implement corrective measures that will assist in ensuring the continued well-being of residents who reside at Elgin County Homes. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT Council approve the reallocation of funds from the capital reserve of $43,000 in order to meet the Long -Term Care Act, 2007 requirements for Terrace Lodge and Bobier Villa; and, THAT the revised policy titled "Admin 1.5 Safety and Security for Residents, Staff and Visitors" be approved. - Carried. Ontario Municipal Partnership Fund — Director of Financial Services The director presented the report informing Council that Elgin County's 2015 allocation notice from the Ontario Municipal Partnership Fund will see a 20% reduction in funding for the County from the prior year level. Moved by Councillor Couckuyt Seconded by Councillor Mennill THAT the report titled "Ontario Municipal Partnership Fund (OMPF)" from the Director of Financial Services dated November 14, 2014 be received and filed. - Carried. County Council CORRESPONDENCE Item for Consideration November 25, 2014 1. Sara Almas, Clerk, Town of Collingwood, with a resolution seeking support urging Canada Post to Reconsider Decision to Eliminate Home to Home Postal Delivery. The following recommendation was adopted in regard to Correspondence Item #1: Moved by Councillor Jones Seconded by Councillor Ens THAT the Corporation of the County of Elgin support the resolution from the Town of Collingwood requesting that Canada Post reconsider its decision to end home to home postal delivery. - Carried. Items for Information (Consent Agenda) 1. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority, with an update on the Elgin County Joint Shoreline Management Plan. 2. J. W. Tiernay, Executive Director, Ontario Goods Roads Association (OGRA), seeking nominations for candidates to be considered for a position on the OGRA Board of Directors. 3. AMO Communications Emails re: a) Bill 8, Sector and MPP Accountability and Transparency Act, 2014. b) The Municipal Council Education Program, course information. c) Information on the 2014 Ontario West Municipal Conference on December 12, 2014, London, Ontario. 4. Maureen Beatty, Municipal Advisor, Ministry of Municipal Affairs and Housing Municipal Services, with information on the 2014 Ontario West Municipal Conference on December 12, 2014. 5. 2015 OGRA/ROMA Combined Conference information package. 6. Hon. Charles Sousa, Minister, Ministry of Finance, announcing the release of the Ontario Municipal Partnership Fund (OMPF) program allocations for 2015. 7. Judy Berkin, Business Services Officer, Thames Valley District School Board, with information regarding the disposition of Scott Street Public School property. 8. Hon. Michael Coteau, Minister, Ministry of Tourism, Culture and Sport, with approval of 2014-15 Public Library operating, Pay Equity, and First Nation Salary Supplement Grants. Moved by Councillor Jenkins Seconded by Councillor Walters THAT Correspondence Items #1 — 8 be received and filed. - Carried. OTHER BUSINESS Statements/Inquiries by Members Councillor Ens put his name forward for 2015 Warden Councillor Couckuyt expressed how pleased he was to have served on County Council during the past for 4 years. He is proud of Elgin County's focus on culture and quality of life. He is pleased that Council has not supported a monument to mediocrity. Councillor Jenkins congratulated Warden Marr and the Wardens who have served over the past 4 years. He is honoured to have served on County Council and thanked his colleagues and staff for their dedication and expertise. He sent his best wishes to the new Council. County Council 6 November 25, 2014 Councillor Walters thanked his colleagues around the table, stating that this has been one of the best councils that he has sat on. Council has always made decisions for the best of the County and he has truly enjoyed his time on Council. He stated that his colleagues are incredible people and he congratulated staff for their professionalism and the efficiencies they have been able to achieve. He also mentioned that he was very happy to see Jim McIntyre at the meeting and concluded with a thank you for the opportunity to serve. Jim McIntyre enjoyed his experience on County Council and found it to be very rewarding. He thanked the high calibre staff under the direction of Chief Administrative Officer Mark McDonald and thanked his colleagues on County Council for the opportunity to work together. He noted that he is particularly proud that planning was brought to the County level under this Council's watch and gave best wishes to the future Council. Warden Marr enjoyed being Warden immensely and thanked fellow Councillors for their support over the past year. He noted that he was also very pleased that Jim McIntyre could join Council for their last meeting of the term. Notice of Motion — None. Matters of Uraencv — None Closed Meeting Items Moved by Councillor Walters Seconded by Councillor Jenkins THAT we do now proceed into closed meeting session in accordance with the Municipal Act to discuss matters under Section 240.2 (d); three items: labour relations or employee negotiations — Arbitrated Renewal Collective Agreement with ONA, Seeking Wage Mandate for Collective Bargaining with the Canadian Union of Public Employees, & Seeking Mandate for Collective Bargaining with ONA; and Section 240.2 (c) a proposed or pending acquisition or disposition of land by the municipality or local board - Dexter Line Property Acquisition; and Section 240.2 (b) personal matters about an identifiable individual, including municipal or local board employees - Medical Officer of Health. - Carried. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT we do now rise and report. - Carried. Moved by Councillor Ens Seconded by Councillor Mennill THAT the confidential report titled "Arbitrated Renewal Collective Agreement with Ontario Nurses' Association" from the Director of Human Resources dated October 17, 2014 be received and filed. - Carried. Moved by Councillor Jones Seconded by Councillor Couckuyt A confidential staff direction providing a wage mandate for collective bargaining with CUPE for Libraries as contained within the confidential report titled "Labour Relations Matters — Seeking Wage Mandate for Collective Bargaining with the Canadian Union of Public Employees (Library Employees)" be approved. - Carried. County Council Moved by Councillor Jenkins Seconded by Councillor Wiehle November 25, 2014 A confidential staff direction providing a mandate for collective bargaining with ONA as contained within the confidential report titled "Labour Relations Matters — Seeking Mandate for Collective Bargaining with Ontario Nurses' Association" be approved. - Carried. Moved by Councillor Mennill Seconded by Councillor Walters A confidential staff direction on the nature and content of formal offers to purchase lands required to relocate a part of Dexter Line be approved as contained within the confidential report titled "Dexter Line Property Acquisition". - Carried. The following recommendation was adopted in regard to confidential Correspondence Item #1: Moved by Councillor Couckuyt Seconded by Councillor Walters THAT the confidential letter from Elgin -St. Thomas Public Health regarding the full-time Medical Officer of Health position be received and filed. - Carried. DELEGATIONS (continued) 2014 Land Division Committee PowerPoint Mr. Lidster presented a PowerPoint providing Council with information about the Elgin County Land Division Committee's history, members and activities in 2014. Moved by Councillor Ens Seconded by Councillor Mennill THAT the PowerPoint presentation titled "2014 Land Division Committee PowerPoint" from the Chairman, Land Division Committee be received and filed. - Carried. Year End Report for 2014 The commissioner presented the report summarizing the activity related to the Elgin Woodlands Conservation By -Law for the period of November 1, 2013 and October 31, 2014 and weed inspection activity for the 2014 season. Moved by Councillor Jones Seconded by Councillor Mennill THAT the presentation titled "Year End Report for 2014" from the Tree Commissioner/Weed Inspector be received and filed. - Carried. Clearing Exemption Application Report The commissioner presented a report seeking Council's approval of a Council exemption for a Woodlands Clearing application requesting permission to clear 2.49 hectares of woodland for the purpose of providing more efficient farming practices on Lot 19, Concession 11 in the Municipality of Dutton/Dunwich. County Council Moved by Councillor Jones Seconded by Councillor Jenkins November 25, 2014 THAT the Council exemption for the woodlot clearing on Lot 19, Concession 11 in the Municipality of Dutton/Dunwich be granted. - Carried. Motion to Adopt Recommendations of the Committee of the Whole Moved by Councillor Jenkins Seconded by Councillor Wiehle THAT we do now adopt recommendations of the Committee Of The Whole. - Carried. BY-LAWS Moved by Councillor Walters Seconded by Councillor Mennill THAT By -Law No. 14-25 "To Amend By -Law No. 12-27 being a By -Law to Authorize Speed Limits" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jenkins Seconded by Councillor Couckuyt THAT By -Law No. 14-26 "Being a By -Law to Authorize the Warden and the Chief Administrative Officer to Enter into a Funding Agreement with The Ontario Ministry of Health and Long -Term Care to Implement a Two -Year Community Paramedicine Pilot Project in the Municipality of Bayham" be read a first, second and third time and finally passed. - Carried. Moved by Councillor Jones Seconded by Councillor Ens THAT By -Law No. 14-27 "Being a By -Law to Confirm Proceedings of the Municipal Council of the Corporation of the County of Elgin at the November 25, 2014 Meeting" be read a first, second and third time and finally passed. ADJOURNMENT Moved by Councillor Walters Seconded by Councillor Couckuyt THAT we do now adjourn at 12:03 p.m. sine die. - Carried. - Carried. Mark McDonald, Paul Ens, Chief Administrative Officer. (2015) Warden.