13 - November 25, 2014 MinutesCOUNTY COUNCIL MINUTES
Tuesday, November 25, 2014
The Elgin County Council met this day at the Administration Building at 9:05 a.m. with all
members present including Jim McIntyre.
Warden Marr in the Chair.
ADOPTION OF MINUTES
Moved by Councillor Walters
Seconded by Councillor Couckuyt
THAT the minutes of the meeting held on October 21, 2014 be adopted.
- Carried.
DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF —
None.
The Warden made an announcement recognizing the attendance of Jim McIntyre former Mayor
of Southwold and County Councillor.
PRESENTATIONS
Retirement Recognition: Deb DeNuke
The Warden presented Deb DeNuke with a retirement certificate for her years of exemplary
service as an RPN at Bobier Villa.
Retirement Recognition: Harvey Granger
The Warden presented Harvey Granger with a retirement certificate for his years of exemplary
service as a Nurse at Elgin Manor.
DELEGATIONS
Town Crier Annual Report 2014
Mr. Phillips outlined his activities as Elgin County Town Crier in 2014. He informed Council
that he was presented with an Ambassador Award for best representation of a community at
the Town Crier Championships in Port Perry.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT the report titled "Town Crier Annual Report 2014" from Dave Phillips be received and
filed.
- Carried.
Fire Safety House Information
Mr. Crichton, Public Fire Safety Educator gave a presentation on upgrades that need to be
made to the Elgin County Fire Safety House and asked Council for funding to make these
upgrades.
Moved by Councillor Mennill
Seconded by Councillor McWilliam
THAT the presentation titled "Fire Safety House Information" from the Public Fire Safety
Educator be referred to the grant portion of the 2015 budget deliberations.
- Carried.
County Council 2 November 25, 2014
St. Thomas -Elgin Public Art Centre — Annual Report 2014
Councillor Mennill presented a report outlining the activities of the St. Thomas -Elgin Public Art
Centre in 2014. These activities included events, exhibitions and fundraising efforts.
Moved by Councillor Jones
Seconded by Councillor Walters
THAT the presentation titled "St. Thomas -Elgin Public Art Centre" from the Executive Director
of the St. Thomas -Elgin Public Art Centre be received and filed.
- Carried.
St. Thomas -Elgin Health Recruitment Partnership PowerPoint
Ms. Fish presented a PowerPoint with information about the activities of the St. Thomas -Elgin
Health Recruitment Partnership.
Moved by Councillor McWilliam
Seconded by Councillor Ens
THAT the PowerPoint presentation titled "St. Thomas -Elgin Health Recruitment Partnership
PowerPoint" from the St. Thomas -Elgin Health Recruiter be received and filed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Mennill
THAT we do now move into Committee of The Whole Council.
- Carried.
Elgin County Museum 2014 Annual Report — Councillor Jenkins
The Elgin County Museum Curator presented the report outlining the activities of the Elgin
County Museum in 2014. These activities included exhibits, travelling exhibits, educational
presentations and outreach to museum partners. Council's appointee, Councillor Jenkins,
provided additional comments in support of the Museum and its activities.
Moved by Councillor Jenkins
Seconded by Councillor Jones
THAT the report titled "Elgin County Museum 2014 Annual Report" from the Elgin County
Museum Curator dated November 25, 2014 be received and filed.
- Carried.
Library Consortium Membership Options — Library Coordinator
The coordinator presented the report updating Council on the status of Elgin's membership in
the Ontario Library Consortium and outlined possibilities for new regional partnerships in the
future.
Moved by Councillor Couckuyt
Seconded by Councillor Ens
THAT the report titled "Library Consortium Membership Options" from the Library Coordinator
dated November 7, 2014 be received and filed.
- Carried.
County Council 3 November 25, 2014
West Elain "Books to Go" Proposal — Manaaer of Proarams and Communitv Development
The manager presented the report seeking Council's support for the implementation of a "Books
to Go" program through the Dutton/West Lorne/Rodney Library branches in partnership with
West Elgin Community Health Centre.
Moved by Councillor McWilliam
Seconded by Councillor Wiehle
THAT a "Books to Go" program be implemented in partnership with West Elgin Community
Health Centre and the Rodney, West Lorne and Dutton Library branches beginning in January
2015 subject to on-going funding provided through the Health Centre; and,
THAT the "Books to Go" program be reviewed annually to ensure that the program is meeting
its objectives under the terms outlined in this report.
- Carried.
Council recessed at 9:55 a.m. and reconvened at 10:13 a.m.
Final Approval for a Plan of Condominium, Robin Ridge Estates Ltd. — Manager of
Planning
The manager presented the report advising County Council that final approval was given for
a plan of vacant land condominium in the Municipality of Central Elgin on October 9, 2014.
Moved by Councillor Jones
Seconded by Councillor Walters
THAT the report titled "Final Approval for a Plan of Condominium, Robin Ridge Estates Ltd."
from the Manager of Planning dated November 10, 2014 be received and filed.
- Carried.
Approval for Official Plan Amendment No. 12, Municipality of Bayham — Manager of
Planning
The manager presented the report providing County Council with information required in order
to consider granting approval to Official Plan Amendment No. 12 (Market Square), Municipality
of Bayham. The report considered new information regarding Title that was brought forward at
the October 21, 2014 meeting.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the Council of the Corporation of the County of Elgin gives approval to Official Plan
Amendment No.12 to the Municipality of Bayham Official Plan, File No. BA-OPA12-14 and that
staff be directed to provide notice of this decision in accordance with the Planning Act.
- Carried.
Southwestern Ontario Orthophotography Prosect 2015 (SWOOP) — Deputy Director of
Engineering Services
The deputy director presented the report recommending that Council approve the purchase of
2015 SWOOP aerial photography data.
Moved by Councillor Mennill
Seconded by Councillor Couckuyt
THAT County Council approves the purchase of SWOOP 2015 data on behalf of all local
municipalities in Elgin County and authorizes the Chief Administrative Officer to sign a letter of
intent to commit funding with the understanding that such letter does not impose any legal
obligation on the part of Elgin County to provide funding and that such funding shall not exceed
$20,000 and shall be subject to approval of 2015 Elgin County budget.
- Carried.
County Council
November 25, 2014
Motor Vehicle Collision Review on County of Elgin Roads — 2013 — Director of
Engineering Services
The director presented the annual motor vehicle collision statistics for County of Elgin roads.
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT the report titled "Motor Vehicle Collision Review on County of Elgin Roads — 2013" from
the Director of Engineering Services dated October 31, 2014 be forwarded to the Elgin County
OPP and Aylmer Police Services Boards for their information; and,
THAT letters from the Warden be forwarded to the Elgin Group Police Services and the Aylmer
Police Services Board thanking them for their support in providing motor vehicle collision
information to the County of Elgin.
- Carried.
Registered Practical Nurse (RPN) to Bachelor of Science in Nursing (BScN) - Nippissing
Blended Program — Director of Homes and Seniors Services
The director presented the report recommending that Council approve a partnership with the
Nippissing School of Nursing to allow current Registered Practical Nurses (RPN) the opportunity
to study part-time towards a Bachelor of Science in Nursing (BScN) degree.
Moved by Councillor Mennill
Seconded by Councillor Ens
THAT staff be directed to sign the agreement with Nippissing University, School of Nursing
- Carried.
Homes — Ministry of Health and Long Term Care — Compliance Order and Written
Notification Requirements for Terrace Lodge and Bobier Villa — Director of Homes and
Seniors Services
The director presented the report asking Council to approve the reallocation of funds from the
capital reserve in order to implement corrective measures that will assist in ensuring the
continued well-being of residents who reside at Elgin County Homes.
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT Council approve the reallocation of funds from the capital reserve of $43,000 in order to
meet the Long -Term Care Act, 2007 requirements for Terrace Lodge and Bobier Villa; and,
THAT the revised policy titled "Admin 1.5 Safety and Security for Residents, Staff and Visitors"
be approved.
- Carried.
Ontario Municipal Partnership Fund — Director of Financial Services
The director presented the report informing Council that Elgin County's 2015 allocation notice
from the Ontario Municipal Partnership Fund will see a 20% reduction in funding for the County
from the prior year level.
Moved by Councillor Couckuyt
Seconded by Councillor Mennill
THAT the report titled "Ontario Municipal Partnership Fund (OMPF)" from the Director of
Financial Services dated November 14, 2014 be received and filed.
- Carried.
County Council
CORRESPONDENCE
Item for Consideration
November 25, 2014
1. Sara Almas, Clerk, Town of Collingwood, with a resolution seeking support urging Canada
Post to Reconsider Decision to Eliminate Home to Home Postal Delivery.
The following recommendation was adopted in regard to Correspondence Item #1:
Moved by Councillor Jones
Seconded by Councillor Ens
THAT the Corporation of the County of Elgin support the resolution from the Town of
Collingwood requesting that Canada Post reconsider its decision to end home to home postal
delivery.
- Carried.
Items for Information (Consent Agenda)
1. Elizabeth VanHooren, General Manager, Kettle Creek Conservation Authority, with an
update on the Elgin County Joint Shoreline Management Plan.
2. J. W. Tiernay, Executive Director, Ontario Goods Roads Association (OGRA), seeking
nominations for candidates to be considered for a position on the OGRA Board of Directors.
3. AMO Communications Emails re:
a) Bill 8, Sector and MPP Accountability and Transparency Act, 2014.
b) The Municipal Council Education Program, course information.
c) Information on the 2014 Ontario West Municipal Conference on December 12, 2014,
London, Ontario.
4. Maureen Beatty, Municipal Advisor, Ministry of Municipal Affairs and Housing Municipal
Services, with information on the 2014 Ontario West Municipal Conference on December
12, 2014.
5. 2015 OGRA/ROMA Combined Conference information package.
6. Hon. Charles Sousa, Minister, Ministry of Finance, announcing the release of the Ontario
Municipal Partnership Fund (OMPF) program allocations for 2015.
7. Judy Berkin, Business Services Officer, Thames Valley District School Board, with
information regarding the disposition of Scott Street Public School property.
8. Hon. Michael Coteau, Minister, Ministry of Tourism, Culture and Sport, with approval of
2014-15 Public Library operating, Pay Equity, and First Nation Salary Supplement Grants.
Moved by Councillor Jenkins
Seconded by Councillor Walters
THAT Correspondence Items #1 — 8 be received and filed.
- Carried.
OTHER BUSINESS
Statements/Inquiries by Members
Councillor Ens put his name forward for 2015 Warden
Councillor Couckuyt expressed how pleased he was to have served on County Council during
the past for 4 years. He is proud of Elgin County's focus on culture and quality of life. He is
pleased that Council has not supported a monument to mediocrity.
Councillor Jenkins congratulated Warden Marr and the Wardens who have served over the
past 4 years. He is honoured to have served on County Council and thanked his colleagues
and staff for their dedication and expertise. He sent his best wishes to the new Council.
County Council 6 November 25, 2014
Councillor Walters thanked his colleagues around the table, stating that this has been one of the
best councils that he has sat on. Council has always made decisions for the best of the County
and he has truly enjoyed his time on Council. He stated that his colleagues are incredible
people and he congratulated staff for their professionalism and the efficiencies they have been
able to achieve. He also mentioned that he was very happy to see Jim McIntyre at the meeting
and concluded with a thank you for the opportunity to serve.
Jim McIntyre enjoyed his experience on County Council and found it to be very rewarding. He
thanked the high calibre staff under the direction of Chief Administrative Officer Mark McDonald
and thanked his colleagues on County Council for the opportunity to work together. He noted
that he is particularly proud that planning was brought to the County level under this Council's
watch and gave best wishes to the future Council.
Warden Marr enjoyed being Warden immensely and thanked fellow Councillors for their support
over the past year. He noted that he was also very pleased that Jim McIntyre could join Council
for their last meeting of the term.
Notice of Motion — None.
Matters of Uraencv — None
Closed Meeting Items
Moved by Councillor Walters
Seconded by Councillor Jenkins
THAT we do now proceed into closed meeting session in accordance with the Municipal Act to
discuss matters under Section 240.2 (d); three items: labour relations or employee negotiations
— Arbitrated Renewal Collective Agreement with ONA, Seeking Wage Mandate for Collective
Bargaining with the Canadian Union of Public Employees, & Seeking Mandate for Collective
Bargaining with ONA; and Section 240.2 (c) a proposed or pending acquisition or disposition of
land by the municipality or local board - Dexter Line Property Acquisition; and Section 240.2 (b)
personal matters about an identifiable individual, including municipal or local board employees -
Medical Officer of Health.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT we do now rise and report.
- Carried.
Moved by Councillor Ens
Seconded by Councillor Mennill
THAT the confidential report titled "Arbitrated Renewal Collective Agreement with Ontario
Nurses' Association" from the Director of Human Resources dated October 17, 2014 be
received and filed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Couckuyt
A confidential staff direction providing a wage mandate for collective bargaining with CUPE for
Libraries as contained within the confidential report titled "Labour Relations Matters — Seeking
Wage Mandate for Collective Bargaining with the Canadian Union of Public Employees (Library
Employees)" be approved.
- Carried.
County Council
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
November 25, 2014
A confidential staff direction providing a mandate for collective bargaining with ONA as
contained within the confidential report titled "Labour Relations Matters — Seeking Mandate for
Collective Bargaining with Ontario Nurses' Association" be approved.
- Carried.
Moved by Councillor Mennill
Seconded by Councillor Walters
A confidential staff direction on the nature and content of formal offers to purchase lands
required to relocate a part of Dexter Line be approved as contained within the confidential report
titled "Dexter Line Property Acquisition".
- Carried.
The following recommendation was adopted in regard to confidential Correspondence Item #1:
Moved by Councillor Couckuyt
Seconded by Councillor Walters
THAT the confidential letter from Elgin -St. Thomas Public Health regarding the full-time Medical
Officer of Health position be received and filed.
- Carried.
DELEGATIONS (continued)
2014 Land Division Committee PowerPoint
Mr. Lidster presented a PowerPoint providing Council with information about the Elgin County
Land Division Committee's history, members and activities in 2014.
Moved by Councillor Ens
Seconded by Councillor Mennill
THAT the PowerPoint presentation titled "2014 Land Division Committee PowerPoint" from the
Chairman, Land Division Committee be received and filed.
- Carried.
Year End Report for 2014
The commissioner presented the report summarizing the activity related to the Elgin Woodlands
Conservation By -Law for the period of November 1, 2013 and October 31, 2014 and weed
inspection activity for the 2014 season.
Moved by Councillor Jones
Seconded by Councillor Mennill
THAT the presentation titled "Year End Report for 2014" from the Tree Commissioner/Weed
Inspector be received and filed.
- Carried.
Clearing Exemption Application Report
The commissioner presented a report seeking Council's approval of a Council exemption for
a Woodlands Clearing application requesting permission to clear 2.49 hectares of woodland
for the purpose of providing more efficient farming practices on Lot 19, Concession 11 in the
Municipality of Dutton/Dunwich.
County Council
Moved by Councillor Jones
Seconded by Councillor Jenkins
November 25, 2014
THAT the Council exemption for the woodlot clearing on Lot 19, Concession 11 in the
Municipality of Dutton/Dunwich be granted.
- Carried.
Motion to Adopt Recommendations of the Committee of the Whole
Moved by Councillor Jenkins
Seconded by Councillor Wiehle
THAT we do now adopt recommendations of the Committee Of The Whole.
- Carried.
BY-LAWS
Moved by Councillor Walters
Seconded by Councillor Mennill
THAT By -Law No. 14-25 "To Amend By -Law No. 12-27 being a By -Law to Authorize Speed
Limits" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Jenkins
Seconded by Councillor Couckuyt
THAT By -Law No. 14-26 "Being a By -Law to Authorize the Warden and the Chief Administrative
Officer to Enter into a Funding Agreement with The Ontario Ministry of Health and Long -Term
Care to Implement a Two -Year Community Paramedicine Pilot Project in the Municipality of
Bayham" be read a first, second and third time and finally passed.
- Carried.
Moved by Councillor Jones
Seconded by Councillor Ens
THAT By -Law No. 14-27 "Being a By -Law to Confirm Proceedings of the Municipal Council of
the Corporation of the County of Elgin at the November 25, 2014 Meeting" be read a first,
second and third time and finally passed.
ADJOURNMENT
Moved by Councillor Walters
Seconded by Councillor Couckuyt
THAT we do now adjourn at 12:03 p.m. sine die.
- Carried.
- Carried.
Mark McDonald, Paul Ens,
Chief Administrative Officer. (2015) Warden.